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12-13-2023 - Senior Advisory - Agenda PacketCITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION In -Person Meeting December 13, 2023 at 2pm Hylebos Conference Room Notice - Meetings are held in -person. To request an accommodation to attend or provide public comment virtually, please contact Amy Glandon at amy.glandon@cityoffederalway.com or by phone at 253-835-2401 no later than the close of business day on December 11, 2023. 1. CALL TO ORDER 2. PUBLIC COMMENT Comment limit - 3 minutes 3. COMMISSIONER COMMENTS 4. COMMISSION BUSINESS Topic A. Approval of November 8, 2023 Meeting Minutes B. Approval of November 15, 2023 Senior Commission Connection Minutes C. Update on Commission Retreat 1. Date Held: February 28, 2024, 10am-2pm 2. Activity 3. Business to be Conducted D. Holiday Senior Outreach E. Senior Commission Connection Scheduling Changes 1. Dates for 2024 2. Rotating Subcommittee Discussion F. Senior Health & Resource Fair Planning 1. Date Held: May 16, 2024 2. Subcommittee Report G. KCLS Basic Computer Training & Help Sessions Discussion H. Mirror Senior Coverage Discussion 5. STAFF REPORT 6. OTHER BUSINESS 7. NEXT MEETING January 10, 2024 at 2pm in the Hylebos Conference Room. 8. ADJOURN Est. Presenter Time 5 Min Chair Bostic 5 Min Chair Bostic 20 Min Commissioner Harvey 20 Min Chair Bostic 20 Min Commissioners Fields, Harvey & Volheim Vice -Chair North, 20 Min Commissioners Harvey & Reynolds 10 Min Commissioner Reynolds 10 Min Amy Glandon Amy Glandon, Executive Assistant to Council, 253-835-2401 Deputy Mayor Susan Honda, 253-835-2401 "Guests will have to opportunity to give comments during the Public Comment period" CITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION SUMMARY Wednesday, November 8 2023 Hylebos Conference Room, 2:00pm Commissioners Present: Chair Lana Bostic, Vice Chair Catherine North, Commissioner Debbie Harvey, Commissioner Vicky Foreman, Commissioner Frank Fields, Commissioner Tammy Dziak, Commissioner Cheryl Volheim Absent: Commissioner Kenneth Pratt Staff Present: Deputy Mayor Susan Honda, Office Manager Samantha Homan 1. CALL TO ORDER The meeting was called to order at 2:01pm. 2. PUBLIC COMMENT • None. 3. COMMISSIONER'S COMMENTS • Chair Bostic informed that there is a new editor at the federal way mirror, and passed out a form from the federal way mirror to promote/inform of events the senior commission is presenting. forms were also passed out for recommendations to Steel Lake and Brooklake parks. Chair Bostic also introduced the newest senior advisory commissioner, David Reynolds. • Vice chair North mentioned the neighborhood connection meetings and if anyone was aware what happened to these meetings. • Commissioner Harvey asked if an updated roster could be sent out. she also reminded everyone again to check the accuracy of your information when speaking to the federal way mirror. • Commissioner Fields commented on his completion of OPMA training. 4. COMMISSION BUSINESS A. APPROVAL OF SEPTEMBER 13, 2023 AND OCTOBER 11, 2023 MEETING MINUTES. Commissioner North moved to approve the meeting minutes as presented; second by Commissioner Fields. The motion passed unanimously. B. SENIOR COMMISSION CONNECTION PLANNING (NOVEMBER AND DECEMBER) Commissioner Volheim stated for the November meeting, a few Arts Commissioners will be at the event. Steel Lake is to host lunch, and the presenter will start at noon. Chair must open and close the meeting and minutes must be taken. Commissioner Harvey requested more books for Novembers' meeting Commissioner Dziak asked for clarification to why October's Connection meeting had to be declared a "meeting." Page 1 of 3 • Commissioner Harvey gave suggestions for December's meeting. Amy to create a flyer and send an email to Commissioners requesting their top 3 ideas to start compiling a list for December's meeting. The continuance and cadence of the 2024 Senior Connection Meetings was also discussed. C. HOLIDAY SENIOR OUTREACH PLANNING • Last year's event the Commission partnered with Avalon, is that something the Commission would like for this year? The Commission may be interested in involving the Senior Center. The Commission would also like the City to play a larger role- Amy is to research that possibility. • Chair Bostic to contact Avalon and report back D. COMMISSION RETREAT PLANNING • Deputy Mayor Honda informed the Commission that in order for the Mayor to approve the use to Dumas Bay as a location, the Commission must provide a scope and purpose for the Commission retreat. • Commissioner Dziak motioned the scope and purpose would be team bonding of the Senior Commission along with the 2024 planning of the Senior Commission to be held sometime in February or March, at Dumas Bay Center, and serving approximately 10-12 people (commissioners.) Second by Commissioner Harvey. The motion passed unanimously. E. SENIOR HEALTH AND RESOURCE FAIR PLANNING a) Development of Sub -Committee • Commissioners Foreman, Reynolds, Harvey, and North volunteered for the Sub -Committee, the first meeting is anticipated after January 1. b) Drafting of Vendor and Sponsor Letters • Discussion was had regarding the number of speakers, there is a request to have more vendors for the next resource fair. Should there be parameters for the vendors for what type of vendors we have and how many? Would vendors be interested in a raffle? Conversation regarding food trucks and PAEC outside food regulations and how food and refreshments could be provided. c) Date/Time Planning • The Commission would like to reserve the PAEC for May 16th. Conversation was had around the time. Most Commissioners noticed that most visitors came and left before the lunch hour, with a few wanting entrance before the event started. Last year's event was scheduled between 10am-3pm and the Commission would like the even to end earlier than 3pm. d) Location Planning • The Commission would like to hold the event at the PAEC again. F. CANCELLATION OF DECEMBER MEETING Commissioner North moved to keep the Senior Advisory Commission meeting in December; second by Commissioner Dziak. Motion passed unanimously. 5. STAFF REPORT Deputy Mayor Honda stated the Commission has 3 alternate openings. Page 2 of 3 Senior Helpers has a ribbon -cutting ceremony this Friday at 3pm, Deputy Mayor is to drop off a stack of books. 6. OTHER BUSINESS • Commissioner Dziak mentioned the recent purse snatchings in the area and asked if there was anything the Commission could do. Deputy Mayor Honda will see if the Police department can present at the next Senior Commission meeting. • Commissioner Harvey mentioned she and a few others received letters from King County that seemed suspicious. Deputy Mayor stated these letters went sent by King County in error, and the Commission can reach out to King County Council, King County Senior Division, or King County Elections for more information. • Commissioner Reynolds was interested in educating seniors in computer literacy. The King County library once had classes. Commissioner Harvey asked if these classes could be similar to the Financial Literacy classes held at the Community Center. Deputy Mayor Honda to check to see if this could be a possibility. • Commissioner Fields inquired about Channel 21 and if there was a way to reach the senior population in some fashion via Channel 21. Deputy Mayor Honda to see who handles Channel 21 and if they can speak during January's Senior Commission Meeting. • Commissioner Harvey inquired about Commission Commitment and if the by-laws regarding attendance should be updated. • Deputy Mayor encouraged the Commission if there is a report the Commission would like to be presented at Council, to please send a report. The Commission has not been providing reports. 7. NEXT MEETING -Wednesday, December 13, 2024 at 2pm in the Hylebos Conference Room. 8. ADJOURN -The meeting adjourned at 3:47pm. Attest: Samantha Homan, Office Manager Approved by Senior Advisory Commission: Page 3 of 3 CITY OF Federal Way Centered on Opportunity SENIOR COMMISSION CONNECTION SUMMARY Wednesday, November 15, 2023 Federal Way Community Center Senior Lounge, 10am Commissioners Present: Chair Lana Bostic, Vice -Chair Catherine North, Commissioner Frank Fields, Commissioner Vicky Foreman, Commissioner Debbie Harvey, Commissioner Cheryl Volheim Staff Present: Amy Glandon Citizens Present: Arts Commission Chair Vickie Chynoweth, Arts Commissioner Jan Barber, 54 members of the community 1. CALL TO ORDER The meeting was called to order at 10:23am. 2. PUBLIC COMMENT • None. 3. ARTS COMMISSION PRESENTATION • Arts Commission Chair Vickie Chynoweth presented about the Arts Commission, its involvement in the community and where to view artwork by local artists. 4. NEXT SENIOR COMMISSION CONNECTION -Wednesday, December 20, 2024 at 10am at the Federal Way Community Center in the Senior Lounge. 5. ADJOURN -The meeting adjourned at 12:27pm. Attest: Amy Glandon, Executive Assistant to City Council Approved by Senior Advisory Commission: Page 1 of 1