AG 23-253 - INTERLOCAL AGREEMENT WITH CFW, FWPS, LAKEHAVEN, SKFR, AND VIGINIA MASONRETURN TO: EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
I . ORIGINATING DEFT./DIV. EMERGENCY MANAGEMENT
2. ORIGINATING STAFF PERSON: KEVIN PELLEY EXT: 2712 3. DATE REQ. BY: 10/26/23
4. TYPE OF DOCUMENT (CHECK ONE): .
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): A INTERLOCAL
* OTHER
5. PROJECT NAME: Interlocal Agreement for Greater Federal Way Community Emergency Management Program
6. NAME OF CONTRACTOR: NA
ADDRESS: TELEPHONE
E-MAIL: FAX.
SIGNATURE NAME: TITLE
7. EXHIBITS AND ATTACHMENTS: 2 SCOPE, WORK OR SERVICES It COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: 12/31/2023 COMPLETION DATE: RECERTIFIED EVERY 5 YEARS
9. TOTAL COMPENSATION $ (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 10YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: 0 RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED
99 PROJECT MANAGER KP, 10/26/23 KP, 11/17/2023
❑ DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
NI LAB/ JRC 10/26/23, 11/17/23
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMTNDER/NOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
INITIAL/ DATE SIGNED
W- 1 AW DEPARTMENT L
&WMNATORY (MAYOR OR DIRECTOR) t
❑ CITY CLERK ?y
❑ ASSIGNED AG# AG#
COMMENTS:
GFWCEMP Consists of the City of Federal Way, Federal Way Public Schools, South King Fire, Lakehaven Water and Sewer District, and Virginia Mason Franciscan Health.
The CEMP defines roles and responsibilities in emergency and disasters. This document is a revision of the 2016 CEMP signed by representatives of all parties.
Federal law requires jurisdictions to review and file a CEMP with their state every five years to be eligible for Stafford Act reimbursement in the event of a Federally declared disaster.
2/2017
CITY OF CITY HALL
■ � � Feder l Avenue South
Federal ■L!L►�F■ Federal Way, 11VA 98003-6325
•=�^- �.� (253) 835-7000
vnvwv.crryoffaderelmy. cam
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND FEDERAL WAY PUBLIC SCHOOLS
AND LAKEHAVEN WATER AND SEWER DISTRICT
AND SOUTH KING FIRE
AND VIRGINIA MASON FRANCISCAN HEALTH
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Federal Way,
("City"), Federal Way Public Schools ("School District"), Lakehaven Water and Sewer District ("Lakehaven"),
South King Fire ("Fire District"), and Virginia Mason Franciscan Health ("Virginia Mason") (collectively
"Parties").
WHEREAS, the Parties agree that development of a comprehensive, strategic emergency management
program is important to life, health, and safety of the Greater Federal Way community; and
WHEREAS, the Parties agree that interagency coordination and management of the Greater Federal Way
disaster area is important to the Greater Federal Way community; and
WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make
the most efficient use of their powers by enabling them to cooperate with other entities to provide services in a
manner best serving the needs and development of their local communities.
The Parties agree as follows:
1. TERM AND TERMINATION. The term of this Agreement shall commence upon the effective date of
this Agreement, which shall be the date of final execution, and shall continue until a majority of its members
withdraw. Any Party to this Agreement may be discharged from its obligations hereunder upon 45 days written
notice to all other Parties.
2. PURPOSE. The purpose of this Agreement is to establish the Greater Federal Way Community
Emergency Management Program (GFWCEMP), an oversight committee, known as the GFWCEMP Oversight
Committee", and a planning team known as the "GFWCEMP Planning Team" to administer the activities of
GFWCEMP.
3. GFWCEMP. The GFWCEMP will establish and periodically update plans and operational procedures to
mitigate, prepare for, respond to, and recover from emergencies and disasters. The City of Federal Way
Emergency Manager is responsible for managing the GFWCEMP. The Chief Executive of each GFWCEMP
Member Agency will maintain and exercise direction and control of their agency or organization. The GFWCEMP
does not address ordinary day-to-day operations or established agency and departmental procedures. This
program will prepare for and respond to emergencies, disasters, and planned events that exceed the capacity or
capabilities of one or more agencies and/or departments.
4. GFWCEMP OVERSIGHT COMMITTEE. The GFWCEMP Oversight Committee shall consist of
the Mayor of the City of Federal Way, Federal Way Public Schools Superintendent, Lakehaven Water and Sewer
General Manager, South King Fire Chief, and a Virginia Mason Franciscan Health Official, The GFWCEMP
Oversight Committee will meet twice each year to review the progress, provide direction, and approve plans and
other documents of the GFWCEMP.
INTERLOCAL AGREEMENT - 1 - 4/2023
CITY Or-
Fe
e�� I �y
CITY HALL
33325 eth Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
www cRyof(ederatway. com
5. GFWCEMP PLANNING TEAM. The GFWCEMP Planning Team will consist of the City of Federal
Way Emergency Manager and designees from the School District, Lakehaven, the Fire District, Virginia Mason,
Federal Way Police Department, Community Emergency Response Team, and Emergency Communication
Response Team. The GFWCEMP Planning Team will meet at least monthly to update plans, train, and conduct
exercises as defined in their annual plan approved by the GFWCEMP Oversight Committee.
6. SEMI-ANNUAL REPORT. The City of Federal Way Emergency Manager will report twice each year
to the GFWCEMP Oversight Committee. They will provide -a recommended annual schedule once each year as
developed by the GFWCEMP Planning team. They will provide updates to the Comprehensive Emergency
Management Plan annually, and submit revisions for recertification to Washington State Emergency Management
Division at least every five years.
7. INDEMNIFICATION. Each Party agrees to indemnify, defend and hold the other Parties, their elected
officials, officers, employees and agents harmless from any and all claims, demands, losses, actions, and liabilities
(including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their
respective agents, licensees, or representatives, arising or resulting from, or connected with this Agreement to the
extent solely caused by the negligent acts, errors or omissions of the Party, its partners, shareholders, agents,
employees, or by the Party's breach of this Agreement.
8. GENERAL PROVISIONS.
8.1 Severability. Should any provision of this Agreement, or its application to any person or situation,
be declared unenforceable or invalid for any reason, such decision shall not affect the validity of the remaining
portions of this Agreement or its application to any other person or situation, but shall instead continue in full
force and effect to the extent permitted by law.
8.2 Execution. Each individual executing this Agreement on behalf of the Parties represents and
warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be
executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if
all Parties hereto had signed the same document. All such counterparts shall be construed together and shall
constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart.
The signature and acknowledgment pages from such counterparts may be assembled together to form a single
instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment
pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be
the "date of mutual execution" hereof.
9. FILING OF AGREEMENT. This Agreement shall be filed with the King County Auditor or listed on
the City's website consistent with the requirements of Chapter 39.34 RCW.
1NTERLOCAL AGREEMENT - 2 - 4/2023
+. CITY OF
' ,'� Federal lay
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000
wwwx8yoffederalway. com
10. NOTICES. Any notices required to be given by any of the Parties shall be delivered at the addresses set
forth below:
CITY OF FEDERAL WAY:
Mayor's Office
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 853-24.02 (telephone)
(253) 853-2409 (facsimile)
CITY OF FEDERAL WAY:
Emergency Manager
33325 8th Ave. S.
Federal Way, WA 98003-6325
(253) 853-2712 (telephone)
(253) 853-2409 (facsimile)
com kevin, elley ,cit offederal,
FEDERAL WAY PUBLIC SCHOOLS:
Superintendent
33330 8th Avenue S.
Federal Way; WA 98003
(253) 945-2008 (telephone)
(253) 945-2001 (facsimile)
I
SOUTH KING FIRE:
Fire Chief
Fire Station 62 - Headquarters
31617 lst Ave South
Federal Way WA 98003
253-839-6234 (telephone)
253-529-7204 (facsimile)
dave.valkenbur southki
com
LAKEHAVEN WATER AND SEWER DISTRICT:
General Manager
31627 1 st Ave S
Federal Way, Washington 98003
253-946-5401 (telephone)
253-941-1516 (facsimile)
or
VIRGINIA MASON FRANCISCAN HEALTH:
Chief Operating Officer
St. Francis Hospital
3415 91h Ave S
Federal Way, WA 98003
253-530-2252 (telephone)
253-124-6798 (facsimile)
[Signature page follows]
1NTERLOCAL AGREEMENT - 3 - 4/2023
CITY OF
Federal Way
CITY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
(253) 835-7000.
L"vw. crlyoffedlererwny. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below,
CITY OF FEDERAL WAY:
aze4oyoop—
ji� well, Mayor
DATE: lk
FEDERAL WAY PUBLIC SCHOOLS:
Dr. Dani Pfeiffer, Superintendent
DATE:
VEN WATER AND SEWER DISTRICT:
John B�tvman, General Manager
DATE:1 12. 17 1 3
`H KING FI
Van V alkenburg, Fire
DATE: J
2P
VIRGINIA MASON FRANCISCAN HEALTH:
ATTEST:
ISnph Onieourtney, CMC, Uy Clerk
DATE: �Z 13 '�t723
APPROVED AS TO FORM:
V V`n
J. Ryan Call, City Attorney
DATE:
— zp-t���
Dino Jdinson, Chief Operating Officer, St. Anthony Hospital, Virginia Mason Franciscan Health
DATE: �� Z
INTERLOCAL AGREEMENT - 4 - 4/2023
COUNCIL MEETING DATE:
ITEM #: 6 d
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND FEDERAL
WAY PUBLIC SCHOOLS AND LAKEHAVEN WATER AND SEWER DISTRICT AND SOUTH KING
FIRE AND VIRGINIA MASON FRANCISCAN HEALTH TO ESTABLISH THE GREATER FEDERAL
WAY COMMUNITY EMERGENCY MANAGEMENT PROGRAM (GFWCEMP)
POLICY QUESTION: Should the council approve the proposed Interlocal agreement?
COMMITTEE: FEDRAC MEETING DATE: Nov 28, 2023
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Kevin Pelle
Attachments: 1. Staff Report
2. Proposed ILA
DEPT: Emergency Management
Options Considered:
1. Approve the proposed ILA.
2. Do not approve proposed ILA and provide direction to staff.
MAYOR'S RECOMMEND TION: Option 1.
MAYOR APPROVAL
:�� DIRECTOR APPROVAL• O—&/ ZD, t dry
11 tec dbadl 0, Initial/Date
iallgat htitial[Date r
r
COMMITTEE RECOMMENDATION: I move to forward the proposed Interlocal Agreement to the
2023, consent agenda for approval.
Cornmiftee Chair Co inittee Member kntee Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed Interlocal greelnent. "
BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE
OUNCIL AC.TIO
Ai'PROVE I2(o5/WL3 COUNCIL BILL #
❑ DENiED First reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 1/2022 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 17, 2023
TO: City Council Members
VIA: Jim Ferrell, Mayor
FROM: Kevin Pelley, Emergency Manager
SUBJECT: INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL
WAY AND FEDERAL WAY PUBLIC SCHOOLS AND LAKEHAVEN WATER AND
SEWER DISTRICT AND SOUTH KING FIRE AND VIRGINIA MASON
FRANCISCAN HEALTH TO ESTABLISH THE GREATER FEDERAL WAY
COMMUNITY EMERGENCY MANAGEMENT PROGRAM (GFWCEMP)
Financial Impacts:
There is no cost to the City to approve the ILA and establish the GFWCEMP.
If not approved, the City will not be eligible for federal reimbursement for costs incurred in a
presidentially declared disaster in accordance with the Robert T. Stafford Disaster Relief and
Emergency Assistance Act, PL 100-707.
If approved, the City may request reimbursement for 87.5% of costs incurred in a Federal
Disaster.
Background hiforivaition:
In 2005, The City of Federal Way entered into an interlocal agreement between Federal
Way Public Schools, Lakehaven Water and Sewer District, South King Fire, and Virginia
Mason established the GFWCEMP. This ILA expired in 2015. It was not renewed, but
the parties continued the program.
FEMA requires all jurisdictions to submit a Comprehensive Emergency Management
Plan (CEMP) to their state Emergency Management Division every five years. The City
of Federal Way and the GFWCEMP last submitted a CEMPs in 2015. The City requested
and was granted an extension for submission by December 31, 2023.
This ILA is required to reestablish the GFWCEMP which is the organization that creates,
revises, approves, and submits the CEMP. Without the ILA, the City of Federal Way
cannot submit the CEMP and will not be eligible for federal funding to reimburse costs
associated with a federal disaster.
Rev. 7/18