AG 23-265 - SEATTLE POLICE DEPARTMENTRETURN TO:
EXT:
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
ORIGINATING DEPT./DIV: PD
2. ORIGINATING STAFF PERSON: Thad Hodge / Lynette Allen
EXT: 6701 3. DATE REQ. BY: ASAP
4. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): R INTERLOCAL
❑' OTHER
5. PROJECTNAME: Internet Crimes Against Children Task Force / Seattle Police Department -Training Funding
6. NAME OF CONTRACTOR: Seattle Police Department
ADDRESS: PO Box 34986, Seattle, WA 98124-4986 TELEPHONE 206-386-9140
E-MAIL: kelly.crouch@seattle.gov Kelly Crouch FAX:
SIGNATURE NAME: Brian G. MaXEV TITLE Chief Operating Officer
7. EXHIBITS AND ATTACHMENTS: A SCOPE, WORK OR SERVICES It COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL
OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
8. TERM: COMMENCEMENT DATE: September 1, 2023
COMPLETION DATE: September 30, 2024
9. TOTAL COMPENSATION $ up to $10.000 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: ❑ YES A NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED ®YES ONO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAMAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
10. DOCUMENT/CONTRACT REVIEW
❑ PROJECT MANAGER
10 DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
11 LAW
INITIAL / DATE REVIEWED
Andy J, Hwang
11. COUNCIL APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE:
12. CONTRACT SIGNATURE ROUTING
INITIAL / DATE APPROVED
COUNCIL APPROVAL DATE:
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(Include dept. support staff if necessary and feel free to set notification more than a month in advance if council approval is needed.)
❑ LAW DEPARTMENT
❑ SIGNATORY (MAYOR OR DIRECTOR)
❑ CITY CLERK
❑ ASSIGNED AG#
COMMENTS:
INITIAL / DATE SIGNED
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2/2017
COUNCIL MEETING DATE: November 21, 2023 ITEM #: 6p
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: INTERNET CRIMES AGAINST CHILDREN ("ICAO") -MOU BETWEEN SPD AND FWPD FOR
FUNDING FOR OFFICER SUPPORT ACTIVITIES/TRAINING.
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department enter into a
Memorandum of Understanding with the City of Seattle Police Department to accept up to $10,000 in funding
for officer support training and activities for officers who participate in ICAC Task Force investigations?
COMMITTEE: PRHS&PSC MEETING DATE: November 14, 2023
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Commander Thad Hodge DEPT: PD T
Attachments: 1. Staff Report
2. Seattle Police Memorandum of Understanding
Options Considered:
1. Approve the proposed Memorandum of Understanding.
2. Do not approve the proposed Memorandum of Understanding and provide direction to
staff.
MAYOR'S RECOMMENDATION: Option 1.
MAYOR APPROVAL:�L.-VZ17
f r7 �%, DIRECTOR APPROVAL: I6 �,y 3
' Cour it InisioUDatc
Gtiliat:l]alr
COMMITTEE RECOMMENDATION: I move to forward the proposed Memorandum of Understanding to the
November 21, 2023, consent agenda for approval.
C 6RR-tee Member
V\'4, ?-
Committee Member
PROtb ED COUNCIL MOTION: I move to approval of the proposed Memorandum of Understanding and
authorize the ChiefofPolice to execute said MOU.
(BELOW TO BE COMPLETED BYCITY CLERIC'S OFFICE,
UNCII, ACTION:
APPROVED qj,r T;3
COUNCIL BILL #
❑ DENIED
First reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 11/2019
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 14, 2023
TO: City Council
VIA: Jim Ferrell, Mayor
FROM: Andy J. Hwang, Chief of Police
SUBJECT: Internet Crimes Against Children ("ICAC") MOU between SPD and
FWPD for Funding for Officer Support Activities/Training
Financial Impacts:
There is no cost to the Federal Way Police Department (FWPD) to enter into this
agreement with the City of Seattle Police Department (SPD). FWPD may receive up to
$10,000 reimbursement for training for wellness and team building activities related to
participation in the Internet Crimes Against Children (ICAC) Task Force administered by
the Seattle Police Department.
Background Information:
FWPD is part of the regional Internet Crimes Against Children (ICAC) Task Force which
investigates crimes involving sensitive materials. This task force is maintained by an
Interlocal Agreement (AG22-130), for which the Seattle Police Department is the lead
agency.
Above the regular funding available to FWPD for participating in the ICAC Task Force,
additional funds for a peer support grant have become available through SPD to support
officer wellness, stress reduction, and team building for officers engaging in ICAC
investigations, which involve extremely sensitive information and significant stress. This
MOU with Seattle Police Department will allow FWPD to receive reimbursement for
travel/training for officer wellness and team building activities related to participation in the
Task Force, up to a maximum of $10,000.
Rev. 7/18
MEMORANDUM OF UNDERSTANDING
City of Federal Way
Federal Way Police Department
33325 8t' Ave South
Federal Way, WA 98003
THIS AGREEMENT is made and entered into by and between the City of Seattle Police,
hereinafter referred to as "SPD" and Federal Way Police Department, hereinafter
referred to as "FWPD".
WHEREAS, The Seattle Police Department is the Lead Agency for Washington State's
Internet Crimes Against Children (ICAC) Task Force;
WHEREAS, FWPD, is a member of the WA ICAC Task Force and requires funding to
support its investigation and prosecution of ICAC crimes;
WHEREAS, The Seattle Police Department receives funding to support investigation
and prosecution of ICAC crimes and wishes to share this funding with Task Force
Members to further the mission of the Task Force;
WHEREAS, SPD is providing $10,000 for team building activities, wellness and stress
management training and activities.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance of the scope of work contained herein, or as attached and made a part
hereof, the parties hereto agree as follows:
IT IS THEREFORE MUTUALLY AGREED THAT:
SCOPE:
This agreement is to support FWPD's travel/training costs, team building/wellness
activities as agreed upon by FWPD & WA ICAC TF.
In the event the MOU requires a change in scope or an increase in cost beyond the
amount agreed to, SPD and FWPD shall agree to any such changes in writing prior to
the commencement of Services requiring the change in the scope or cost increase.
TERM OF AGREEMENT
This Agreement shall begin September 1, 2023, and terminates September 30, 2024.
This agreement may be modified and continued, by amendment, for work beyond this
date, by mutual agreement of the parties.
PAYMENT
SPD will reimburse FWPD for actual costs incurred within the scope of this Agreement
as specified above.
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The funding limit shall not exceed $10,000 and shall reflect the Parties' best estimate of
the cost of work to be accomplished under this Agreement. SPD shall not be obligated for
any expenditure in excess of the funding limit unless prior written authorization is received.
Actual amounts reimbursed under this Agreement shall be based on actual costs incurred
by FWPD. In no event shall any Party be paid for costs that are not documented pursuant
to the requirements of this Agreement.
All requests for travel reimbursement will include receipts for all claimed travel expenses,
with the exception of meals. The Recipient shall submit requests for reimbursement in
accordance with the following restrictions:
• Lodging expenses shall not exceed the federal lodging rates.
• Travel expenses shall be the most economical rate available in Coach
• Meal expenses must be in accordance with the federal per diem rates.
• Ground travel expenses, only as necessary
• Parking expenses, only as necessary.
SPD will pay FWPD pursuant to the following provisions, unless otherwise agreed in
writing:
1. FWPD shall submit to SPD an invoice for costs incurred no later than thirty (30)
calendar days following the month in which the costs were incurred. Invoice shall
include a summary of total costs billed to date. Any request for payment for activities
prior to the costs being incurred or the activity occurring, or work billed later than
ninety (90) calendar days after its completion shall not be eligible for payment.
2. Unless otherwise directed, FWPD shall submit invoices and appropriate supporting
materials to:
Seattle Police Department
Attn: Fiscal Office
PO Box 34986
Seattle, WA 98124-4986
s da seattle. ❑v
3. FWPD agrees to submit a final bill to SPD within thirty (30) calendar days after the
end date of this Contract and will label the invoice "FINAL BILL."
4. Funding Source: State ICAC Allocation.
INDEMNIFICATION AND HOLD HARMLESS
FWPD shall defend, indemnify, and hold the City harmless from and against all claims,
demands, losses, damages, or costs, including but not limited to damages arising out of
bodily injury or death to persons and damage to property, caused by or resulting from:
• The sole negligence or willful misconduct of FWPD, its officials, officers,
employees, and agents;
■ The concurrent negligence of FWPD, its officials, officers, employees, or agents
but only to the extent of the negligence of FWPD, its officials, officers,
employees, and agents;
■ The negligent performance of non-performance of the contract by FWPD; and
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Company waives its immunity under Title 51 RCW to the extent it is required to
indemnify, defend, and hold harmless the City and its officials, agents, and employees.
INSURANCE
The FWPD agrees that it will maintain premises operations and vehicle liability insurance
in force with coverages and limits of liability typically maintained by consultants
performing work of a scope and nature similar to that called for under this Agreement,
but in no event less than the coverages and/or limits required by Washington state
law. Workers compensation insurance shall also be maintained if required by
Washington state law.
TERMINATION
Either party may terminate this Agreement without recourse by the other party upon
written notice to terminate. Notice of termination shall be given by the party terminating
this Agreement to the other, not fewer than fifteen (15) business days prior to the
effective date of termination.
AGENCY CONTACTS
Contact between the Parties regarding Agreement administration will be between the
representatives of each Party, or their designee as follows:
Federal Way Police Department Seattle Police Department
Name: Thaddeus Hodge Name: Kell Crouch
Phone: 253.835.6764 Phone: 206.386.9140
Email: Email: Kelly.crouch@seattle.gov
Thaddeus. hodgee@cityoffederalway.com
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the
latest day and year written below.
FEDERAL WAY POLICE DEPARTMENT
7 x/--
Andy Hwang
Chief of Police
Date: 11 x8 "
SEATTLE POLICE DEPARTMENT
Brian G. Maxey
Chief Operating Officer
Date:12/15/2023
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