15-102298-PCF"*�) FILE
June 19, 2015 Jim Ferrell, Mayor
Kenneth Breyer
St. Luke's Lutheran Church
515 South 3121h Street
Federal Way, WA 98003-4033
Re: File #15-102298-00-PC, PREAPPLICATION CONFERENCE SUMMARY
St Lukes Lutheran Church Master Plan
Dear Mr. Breyer:
Thank you for participating in the preapplication conference with the City of Federal Way's Development
Review Committee (DRC) held June 4, 2015. We hope that the information discussed at that meeting was
helpful in understanding the general requirements for your project as submitted.
This letter summarizes comments given to you at the meeting by the members of the DRC. The members
who reviewed your project and provided comments include staff from the City's Planning and Building
Divisions and Public Works Department, and representatives from Lakehaven Utility District and South
King Fire and Rescue. Some sections of the Federal Way Revised Code (FWRC) and relevant information
handouts are enclosed with this letter. Please be advised, this letter does not represent all applicable
codes. In preparing your formal application, please refer to the complete FWRC and other relevant codes
for all additional requirements that may apply to your project.
The key contact for your project is Matthew Herrera, 253-835-2638, matt.herrera@cityoffederalway.com.
For specific technical questions about your project, please contact the appropriate DRC representative as
listed below. Otherwise, any general questions about the preapplication and permitting process can be
referred to your key contact.
PROJECT DESCRIPTION
Existing church facility proposes phased construction of new stormwater facility, sports field, and parking
lot. Applicant also proposes addition and port cochere to existing building.
MAJOR ISSUES
Outlined below is a summary of the major issues of your project based on the plans and information
submitted for preapplication review. These issues can change due to modifications and revisions in the
plans. These major issues only represent comments that the DRC consider most significant to your project
and do not include the majority of the comments provided. The major issues section is only provided as a
means to highlight critical requirements or issues. Please be sure to read the entire department comments
made in the next section of this letter.
33325 8th Avenue South, Federal Way, WA 98003-6325 (253) 835-7000 • www.cityoffederalway.com
Mr. Breyer
Page 2
June 19, 2015
• Planning Division
1. Additions to the existing building will require the entire site to come into conformance with
current code, including but not limited to, complying with 30-foot required yards.
The site is located within the Tacoma Smelter Plume with possible arsenic levels in excess of
40.1 ppm. Testing of the soils and cleanup if necessary will be required.
■ Public Works Development Services Division
Flow control, Best Management Practices, and water quality treatment will be required per the 2009
King County Surface Water Design Manual (KCSWDM) and the City's addendum to this manual.
DEPARTMENT COMMENTS
Outlined below are the comments made by the representatives of each department present at the
preapplication conference. Each section should be read thoroughly. If you have questions, please contact
the representative listed for that section.
PLANNING DIVISION (Matthew Herrera, 253-835-2638, matt.herrera(a,city nffederalway.com
1. Zoning Designation and Use — The subject property is designated Single -Family High Density
Residential (RS7.2). Church uses are permitted within RS7.2 zones and subject to regulations set
forth in Use Zone Chart 19.200.050.
2. Use Application — A Process IV Master Land Use application and environmental checklist will be
required for the proposed improvements shown on submitted materials. The use application
requirements correspond to review processes for improvements and additions to developed sites for
major improvements that are not exempt from environmental review (F)VRC 19.15.030(3)). The
application will require a public hearing and Hearing Examiner approval. The department will issue a
Design Decision reflecting Community Design Guideline compliance in advance of the public
hearing. Submittal requirements for the Master Land Use application are noted in the enclosed
Bulletin #001 Use Process IV Submittal Requirements and listed in this preapplication letter. Items
that are not submitted with the application will result in an incomplete application letter and delay in
processing the application.
3. Environmental Review — An environmental checklist and threshold determination is required as new
parking in excess of 40 spaces and the likelihood of landfills/excavations greater than 500 cubic yards
is shown on submitted materials. These actions are greater than flexible thresholds set forth by the
city in FWRC 14.15.030(1)(d) and (e). Pursuant to State Environmental Policy Act (SEPA) rules
(WAC 197-11-070), a threshold determination must be issued prior to any land use or building permit
decisions. The city utilizes the optional DNS process which integrates the notice requirements for the
Master Land Use application and anticipated threshold determination which results in a reduced
administrative review time. Please be sure to provide complete answers in the checklist to qualify for
the integrated notice period.
4. Public Notice — A Process IV application will require a notice of application and notice of public
hearing (FWRC 19.70.060). The notices will be published in the Federal Way Mirror and posted at
the subject property and official notice boards within the city. A mailed notice to all property owners
within 300 feet of the subject property is also required. The applicant is responsible for posting a
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public notification sign prepared by the city. At least 14 days prior to the public hearing, the city will
distribute notice in the same manner as the notice of application. The applicant is responsible for
submitting two sets of stamped (not metered) mailing envelopes for all property owners within 300
feet of the subject property. The city's GIS Division can provide this service for a nominal fee; see
enclosed handout.
Critical Areas' —The subject property is within a 5-year and 10-year capture zone. The applicant is
required to submit a Hazardous Materials Inventory Statement (enclosed) that discloses the
approximate quantities of hazardous materials that will be stored, handled, treated, used, produced,
recycled, or disposed of in connection with the proposed activity. Capture zone protection measures
applicable to your proposal will include: an imported fill source statement if more than 100 cubic
yards will be imported to the site; and an operations/management manual using integrated pest
management for the proposed landscaping areas.
The subject property also contains a wetland which the submitted material identifies the delineation
and rating for a wetland buffer reduction approval granted by the city in 2009 (file 09-10103 1 -UP).
The city will be adopting new wetland regulations effective June 30, 2015. An updated rating and
delineation meeting the city's new environmentally critical areas regulations is required for those
areas not included within the previous wetland reduction permit approval. The previously approved
wetland buffer reduction will remain and changes to the regulatory structure will not affect the
reduced buffer or its mitigation. New ratings and corresponding buffers will reflect the 2014
Washington State Wetland Rating System for Western Washington. Delineations will now be
prepared using the current Army Corps of Engineers manual with regional supplement.
A notice on title that identifies the critical areas on the site and limitation on actions in or affecting
such critical areas or, buffers shall be recorded with the King County Recorder's Office. Additionally,
fencing and signage along the wetland buffer perimeter not associated with the prior buffer reduction
permit will be required.
6. Nonconforming Development — An expansion of gross floor area to an existing building (Future
Family Life Center) requires the applicant to comply with all development regulations in effect at the
time the expansion is proposed (FWRC 19.30.090(1)(a)(i)). Therefore, any aspect, structure, or
improvement on the site today that does not meet current codes must be brought into conformance as
a component of the building addition. New and separate structures (Field House) on a developed site
shall comply with all development regulations applicable to the geographic portion of the site (FWRC
19.30.090(1)(a)(ii). The canopy structure or port cochere within the parking area is not considered
gross floor area as defined by FWRC 19.05.070 and therefore the structure would not trigger site
conformance with current code.
A cursory review of the site plan and codes indicate the existing church building does not meet 30-
foot required front yard requirements. It appears this item of compliance was not identified during the
permitting process for the classroom addition associated with file 10-100599-UP. At the time of the
proposed Future Family Life Center addition, the building will need to come into compliance with the
30-foot required yard. The 30-foot required yard will be measured from the property line along South
3121h Street as it existed prior to the 8-foot frontage dedication (FWRC 19.30.160(2)). PIease be
advised that this is net a complete analysis of site conditions. Any additional nonconforming items
1 The city's critical areas regulations are in the process of being updated; permanent code citations have not yet been assigned.
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found during site Vian review Use Process application) will need to be addressed prior to an
approvals.
ovals.
Staff will be recommending text amendments to the nonconformance code this year as part of the
Planning Commission work program. Please contact Leila Willoughby -Oakes, Associate Planner at
253.835.2644 or leila.willoughby-oakes.com for more information on the code update.
7. Bulk Limitations — The Master Land Use application materials are required to demonstrate how the
proposal complies with the following bulk limitations for church uses within RS7.2 zones (FWRC
19.240.090):
a. Required yards — 3Oft front, 3Oft side, and 3Oft rear. Parking maybe located within required yard,
but no closer than 15 feet from property line.
b. Height— 3Oft above average building elevation (ABE) maximum is permitted outright.
Opportunities to increase heights up to 55ft are possible if criteria set forth in FWRC 19.200.050
special regulations 5, 6, 7, and 8 can be met.
c. Lot Coverage — Maximum lot coverage is 75 percent.
8. Community Design Guidelines — The proposed improvements are subject to an administrative design
review as a component of the Use Process application. Additions to existing developments must meet
those guidelines reasonably related and applicable to the area of expansion (FWRC 19.115.030) and
new parking, sports field, and stormwater facility improvements. Institutional uses are subject to
design guidelines listed in FWRC 19.115.100 and should be referred to in their entirety. Be advised the
site plan submitted for preapplication review is limited and additional design guidelines may need to
be implemented following review of a complete application with thorough design plans. The following
are guidelines that are specific to your proposal and written responses of how these guidelines are
being met shall be included with the land use application.
a. The Community Design Guidelines instruct project designers to strive for overall design continuity
by using similar elements throughout the project, such as architectural style and features,
materials, colors, and textures (FWRC 19.115.050(1)(d). Therefore, the port cochere and life
center addition shall reflect the character of the existing building.
b. The life center addition will be subject to the building fagade modulation and screening (two of
four) requirements of FWRC 19.115.060 and significant structural modulation requirements of
FWRC 19.115.100.
c. Implementation of Crime Prevention Through Environmental Design (CPTED) principles
(natural surveillance, access control, and ownership) must be incorporated into the design of the
addition. Please thoroughly review the enclosed CPTED checklist for conformance. The checklist
must be completed and submitted with the land use application.
d. Any new chain link fencing visible from ROW or adjacent properties that is not screened by Type
I landscaping must have vinyl -coated mesh, powder -coated poles, dark color(s), and architectural
element(s) such as pole caps and/or decorative grid pattern.
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e. Parking lots should be broken up into rows containing no more than 10 adjacent stalls, separated
by planting areas.
f. Minimum six -foot -wide pedestrian walkways shall be provided between the interior and public
sidewalk. This will be required for the new parking lot.
g. Delineated pedestrian connections through the parking lot connecting to the sports field and
church building shall be provided. Connections shall be delineated by separate paved routes using
a variation in paved texture and color, and protected from abutting vehicle circulation areas with
landscaping. Approved methods of delineation include: stone, brick or granite pavers; exposed
aggregate; or stamped and colored concrete.
h. Lighting fixtures are limited to 30 feet in height and shall include cut-off shields.
i. Roof design shall avoid the appearance of a flat roof.
9. Rooftop Appurtenances — The proposed building addition's vents, mechanical penthouses, elevator
equipment and similar appurtenances that extend above the roofline must be surrounded by a solid
sight -obscuring screen that is integrated into the architecture of the building.and obscure the view of
the appurtenances from adjacent streets and properties (FWRC 19.110.070).
10. Parking — A minimum of one (1) parking space for each five seats or ten lineal feet of bench seating
within the sanctuary (FWRC 19.200.050). Up to 25 percent of the spaces may be designated as
`compact' (FWRC 19.130.170) as shown in the enclosed Parking Lot Design Criteria bulletin. Staff
will consider the use of a gravel surface for parking following modification criteria set forth in FWRC
19.130.100. The city will require the parking lot to be improved with lighting, landscaping, etc. The
modification request must be submitted as a component of the Master Land Use application.
11. Landscaping — A landscape plan prepared by a Washington State licensed landscape architect is
required with the Master Land Use application (FWRC 19.125.030). Please follow general guidelines
outlined in FWRC 19.125.040(1) through (26) when preparing the site plan and planting schedule. A
description of landscape planting types can be found in FWRC 19.125.050. The following regulations
are specific to your proposal:
a. Parking Lot Landscaping (FWRC 19.125.070) — Type IV landscaping at a rate of 22 square feet
per parking stall. Minimum size for landscape islands is 64 square feet with a maximum size of
305 square feet. You are encouraged to use rain gardens, whenever possible, within interior lot
landscaping. Staff will consider modifications to landscape island size requirements when green
stormwater infrastructure techniques are utilized.
b. Perimeter Landscaping (FWRC 19.125.060(2) & 19.125.070(5)) — A ten -foot -wide Type I
landscaping screen along the western property line will be required to screen the proposed
parking lot. The remaining areas along the western perimeter will require a ten -foot -wide Type III
landscaping screen. The expanded parking area across the street from 6ch Ave S. will also require
a 10-foot-wide Type I landscaping screen when the alteration to the lot occurs. At such time when
gross floor area is added to the building, any remaining perimeters not meeting the 10-foot-wide
landscaping screen and type requirements will need to be brought into conformance.
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c. Tree Retention/Replacement—The city's tree canopy standards (FWRC 19.120.130) require
properties within the RS zone to provide 25 tree units per acre. A tree unit is a score assessed to
existing trees on the subject property depending on their size (see table 19.120.130-2). The
landscaping plan shall identify how the site will meet the required tree unit density for the subject
property by retention, replacement tree unit credits, or a combination of both.
12. Clearing and Grading — Clearing and grading areas should minimize removal of existing trees and
minimize the disturbance or compaction of native soils, except as needed for active uses. The city's
clearing and grading ordinance requires clearing and grading plan approval and tree/vegetation
retention plan approval as a component of the Process IV decision. The applicant will be required to
submit a clearing and grading plan and a tree/vegetation replacement plan in accordance to the
content requirements of FWRC 19.120.040 with the Master Land Use application. Many of the
zoning requirements for the clearing and grading plan are similar to those required by the Public
Works Department and do not need to be duplicated. The tree/vegetation rctention plan content can
be combined with landscaping plan documents.
Perimeter landscaping along 4`" Avenue South shall be installed within 12 months of initial grading
work for the detention facility, informal sports field, and parking area (FWRC 19.120.060(2)(c). The
department will likely require a performance bond to ensure the planting is completed within this
timeframe.
Rockeries and retaining walls are limited to a maximum of six feet in height as measured from
finished grade at base of wall to top of wall and there shall be a minimum three-foot landscaped
setback at the base of each rockery or retaining wall. Rockeries and retaining walls visible from a
public right-of-way or adjacent property shall be composed of rock, brick, or other textured/patterned
wall styles as approved by the planning and public works directors. Please refer to FWRC 19.120.120
for retaining wall standards in their entirety.
13. Sports Field — Improving the sports field for WIAA sanctioned events, which is a type of
noncommercial sports field, will require an impact analysis prepared by a qualified professional that
assesses vehicle trip generation, parking, lighting, and noise. The analysis is required with the Master
Land Use application. The city may impose limitations to mitigate or eliminate impacts to the
surrounding neighborhood (FWRC 19.200.110). You may also defer the review of the WIAA field
for a future land use permit process as discussed during the preapplication conference.
14. Tacoma Smelter Plume2 — The subject property is located within the Tacoma Smelter Plume
designated area with a potential for arsenic levels in excess of 40.1 parts per million. The applicant
will be required to test soils where grading will occur. Testing shall be consistent with the State
Department of Ecology Tacoma Smelter Plume Model Remedies Guidance document and submitted
with the Master Land Use application. If it is found that soils exceed acceptable levels identified in
the guidance, then the applicant will be required to enter into the Department of Ecology's Voluntary
Cleanup Program prior to issuing any grading permits and obtain a No Further Action document prior
to receiving any bond releases for the grading work. Please refer to the Department of Ecology
website for technical assistance at www.egy.wa.gvv and search for Tacoma Smelter Plume or Toxic
Cleanup Program.
2 Updated comprehensive plan policy and SEPA substantive authority drive this requirement.
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15. Project Vesting — The proposed improvements will be vested to current land use controls for five
years following the Hearing Examiner decision. Any building or construction permits that are
submitted following the five-year vesting schedule will be required to meet land use controls in effect
at the date of permit submittal (FWRC 19.15.100(2)). Any proposed significant changes to the
approved site plan that result in increased impacts to the subject property or surrounding
neighborhood will require additional review and approval by the Hearing Examiner (FWRC
19.15.090(3).
16. Application Fees & Submittal — Please contact the Permit Center at 253-835-2607 for updated fee
schedules for the Process IV Master Land Use application, SEPA checklist, concurrency, engineering
review, and building permit. Additionally, please contact the Permit Center to schedule an appointment
to submit your land use application.
PUBLIC WORKS DEVELOPMENT SERVICES DIVISION (Ann Dower, 253-835-2732,
ann.dower(?,cityoffederalway.com)
Land Use Issues — Stormwater
1. Projects are vested to the stormwater regulations in place at the time that a land use application is
deemed "Complete". Surface water runoff control and water quality treatment is currently required
per the 2009 King County Surface Water Design Manual (KCSWDM) and the City of Federal Way
Addendum to the 2009 KCSWDM. A revised manual is anticipated in January of 2016.
2. This project meets the requirements for Full Drainage Review. At the time of land use site plan
submittal, a preliminary Technical Information Report (TIR), addressing the relevance of the project
to the eight core and five special requirements of the KCSWDM will be required. A Level 1
downstream analysis shall also be provided in the preliminary TIR. The City has V = 100', five-foot
contour planimetric maps that may be used for basin analysis.
3. The project lies within a Flood Problem flow control area, thus the applicant must design the flow
control facility to meet this performance criteria. In addition to flow control facilities, Best
Management Practices (BMP's) must be incorporated into the design as outlined in the KCSWDM.
The project also lies within an Enhanced Basic Water Quality Area. Water Quality Treatment shall be
designed to meet the treatment criteria of the Enhanced Basic Water Quality Menu.
4. In addition to the KCSWDM, our initial review suggests that FWRC Section 19.30.120,
"Nonconforming Water Quality Improvements" applies to this site. Specifically, the following item(s)
is(are) applicable: (pick those that apply)
La. Redevelopment which involves the creation or addition of impervious surfaces having an area of
5,000 square feet or more;
1.c. Redevelopment which involves the repair or replacement of 5,000 square feet or more of an
impervious surface, when such redevelopment is not part of a routine maintenance activity;
Ld. Redevelopment which involves the collection and/or concentration of surface and/or stormwater
runoff from a drainage area of 5,000 square feet or more;
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Le. Redevelopment which contains or directly discharges to a floodplain, stream, lake, wetland, or
closed depression, groundwater recharge area, or other water quality sensitive area determined by the
Public Works Director, based on a written map, policy, water quality monitoring data or plan in
existence or implemented by the Director prior to submission of a redevelopment application which is
determined to trigger application of this subsection, or based on information developed during review
of a particular redevelopment application;
1.g. Redevelopment, other than normal maintenance or other than the tenant improvements, but
including any increase in gross floor area, in any one consecutive 12-month period which exceeds 50
percent of the assessed or appraised value (whichever is greater) of the structure or improvement
being redeveloped. The applicant may provide an appraisal of the improvement. The appraisal must
be from a source acceptable to the City. The Director may require the applicant to provide an
appraisal from a second source acceptable to the City if the assessed valuation appears to be
inaccurate or inappropriate. If more than one appraisal is provided by the applicant or required by the
City, the greater of the two amounts shall be used. For purposes of this determining value under this
section, improvements required pursuant to FWRC Sections 19.30.090 (nonconforming
development), 19.30.110 (street/sidewalk improvements), 19.30.120 (nonconforming water quality
improvements) and 19.135.030 (street/sidewalk improvements) shall not be counted towards the 50
percent threshold which would trigger application of this subsection;
Therefore, water quality treatment will be required for the entire site, including new and existing
pollution generating impervious surfaces. Treatment options must be selected from the Enhanced
Basic Water Quality Menu provided in the KCSWDM.
5. If infiltration is proposed, soil logs prepared by a licensed geotechnical engineer or septic designer
must be provided to verify infiltration suitability.
6. Detention and water quality facilities must be above ground (i.e. open pond). Underground facilities
are allowed only with approval from the City of Federal Way Stormwater Management Division.
7. Show the proposed location and dimensions of the detention and water quality facilities on the
preliminary plans.
8. If more than one acre will be disturbed during construction, a National Pollutant Discharge
Elimination System (NPDES) permit may be required. Information regarding this permit can be
obtained from the Washington State Department of Ecology at
htt :Ilwww.ec .wa, ovl ro rams/seal ac/index.htmI, or by calling 360-407-6437.
9. If work is to be done below the ordinary high water mark, a Hydraulic Project Approval (HPA)
permit may be required. Information regarding this permit can be obtained from the Washington
Department of Fish and Wildlife, at http:/1www.wa.gQv/wdfwihab/hpa�a -elhtm or by calling the
office of Regulator Assistance at 360-407-7037.
Right -of -Way Improvements
1. Seethe Traffic Division comments from Erik Preston, Senior Traffic Engineer, for traffic related
items.
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2. If dedication of additional right-of-way is required to install street frontage improvements, the
dedication shall be conveyed to the City through a statutory warranty deed. The dedicated area must
have clear title prior to recording.
3. All stormwater treatment and detention requirements outlined above will be applied to new
impervious area within the public right-of-way.
4. FWRC 11.05.110 requires that overhead utility lines be relocated underground if over 500 feet, or
three spans are affected by a project. This condition will be applied to S 312"' St.
Building (or EN) Permit Issues
1. Engineered plans are required for clearing, grading, road construction, and utility work. Plans must be
reviewed and approved by the City. Engineering review fees are $ 824.50 for the first 12 hours of
review, and $68.00 per hour for additional review time. A final TIR shall be prepared for the project
and submitted with the engineering plans. Both the TIR and the plans will require the signature/seal
of a professional engineer registered/licensed in the State of Washington.
2. The Federal Way Development Standards Manual (including standard detail drawings, standard
notes, and engineering checklists) is available on the City's website at www.eityoffedera[way.com to
assist the applicant's engineer in preparing the plans and TIR.
Bonding is required for all street improvements and temporary erosion and sediment control measures
associated with the project. The bond amount shall be 120 percent of the estimated costs of the
improvements. An administrative fee deposit will need to accompany the bond to cover any possible
legal fees in the event the bond must be called. Upon completion of the installation of the
improvements, and final approval of the Public Works Inspector, the bond will be reduced to 30
percent of the original amount and held for a two-year maintenance period.
The developer will be responsible for the maintenance of all storm drainage facilities (including the
detention and water quality facilities) and street systems during the two-year maintenance period.
During that time, the Public Works Inspector will make periodic visits to the site to ensure the
developer's compliance with the maintenance requirements. Upon satisfactory completion of the two-
year maintenance period, the remainder of the bond will be released. Maintenance for public roads
and subdivision drainage facilities then become the responsibility of the City. Maintenance for private
roads and drainage facilities, including short plats, remain the responsibility of the individual property
owners.
When topographic survey information is shown on the plans, the vertical datum block shall include
the phrase "DATUM: N.G.V.D.-29" or "DATUM: K.C.A.S.," on all sheets where vertical elevations
are called out.
6. Drawings submitted for plan review shall be printed on 24" x 36" or 22" x 34" paper. Site plans shall
be drawn at a scale of 1" = 20', or larger. Architectural scales are not permitted on engineering plans.
7. Provide cut and fill quantities on the clearing and grading plan. Erosion control measures, per
Appendix D, 2009 KCSWDM, must be shown on the engineering plans.
8. The site plan shall show the location of any existing and proposed utilities in the areas affected by
construction.
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PUBLIC WORKS TRAFFIC DIVISION (Erik Preston, 253-835-2744,
erik. reston ci offederalwa .com
Transportation Concurrency Analysis (FWRC 19.90)
1. Based on the submitted materials for the expansion of the future Family Life Center, the Institute of
Transportation Engineers (ITE) Trip Generation - 8ch Edition, land use code 560 (Church), the
proposed project is estimated to generate approximately 0.55 new weekday PM peak hour trips per
1,000 square feet of additional gross floor area. The PM peak hour trip generation cannot be
determined at this time since the square footage is unknown.
A concurrency permit is required for the building expansion and WIAA/Little League field
improvement phases of the project. The PW Traffic Division will perform concurrency analysis to
determine if adequate roadway capacity exists during the weekday PM peak period to accommodate
the proposed development. Please note that supplemental transportation analysis and concurrency
mitigation may be required if the proposed project creates an impact not anticipated in the six -year
Transportation Improvement Plan (TIP).
Staff is unable to determine trip generation for the proposed development of the WIAA High School
Soccer and Little League Baseball Field improvement using the Institute of Transportation Engineers
ITE's Trip Generation. Therefore, the applicant's traffic engineer needs to submit a trip generation
study to determine the number of trips generated by the proposed development. At a minimum, the
trip generation study shall include three (3) studies for similar land use and settings. The methodology
for determining the trip generation shall be based upon the guidelines established in the most recent
edition of the ITE Trip Generation Handbook.
4. The fee for the concurrency permit application cannot be estimated at this time for the future Family
Life Center and WIAA/Little League field phases of the proposed project. The requirement for further
concurrency analysis is not anticipated for other phases of the master plan as shown in the'submitted
materials.
Transportation Impact Fees (TIF) (FWRC 19.91)
1. Based on the submitted materials for the expansion of the future Family Life Center and development
of the WIAA High School Soccer and Little League Baseball Field improvement, the estimated traffic
impact fee cannot be determined. Please note, the actual impact fee will be calculated based on the fee
schedule in effect at the time a building permit application is filed and must be paid prior to permit
issuance.
2. No Transportation Impact Fees are anticipated for other phases of the master plan as shown in the
submitted materials.
Street Frontage Improvements (FWRC 19.135)
1. The applicant/owner would be expected to construct street improvements consistent with the planned
roadway cross -sections as shown in Map III-6 of the FWCP and Capital Improvement Program (CIP)
shown as Table III-19 (FWRC 19.135.040). Based on the materials submitted, staff conducted a
limited analysis to determine the required street improvements. The applicant would be expected to
construct improvements on the following streets to the. City's'planned roadway cross -sections:
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S 312`h Street is a Minor Arterial planned as a Type "G" street, consisting of a 66-foot
street with curb and gutter, 6-foot planter strips with street trees, 8-foot sidewalks, and
street lights in a 100-foot right-of-way (ROW). Assuming a symmetrical cross section, 8-
foot ROW dedication half -street improvements are required as measured from the street
centerline. These improvements would be triggered with the building expansion, assuming
the proposal meets the 25 percent threshold criteria for requiring street frontage
improvements as identified in the FWRC 19.135.030.
■ No frontage improvements or ROW dedication is anticipated on 6th Avenue S or 7th Avenue
S for any other phase of the master plan based on the submitted materials.
4`h Avenue S is a Minor Collector planned as a Type "S" street, consisting of a 36-foot
street with curb and gutter, 5-foot sidewalks, 4-foot planters with street trees, and
streetlights in a 60-foot right-of-way (ROW). Half -street improvements are required as
measured. from the street centerline. No ROW dedication is required. These improvements
would be required when the proposed parking lot expansion connects to 4th Avenue S or the
informal play field is improved to WIAA High School Soccer and/or Little League
Baseball standards.
2. The applicant may make a written request to the Public Works Director to modify, defer, or waive the
required street improvements (FWRC 19.135.070). Information about right-of-way modification
requests is available through the Public Works Development Services Division. These modification
requests have a nominal review fee currently at $105.50.
Access Management (FWRC 19.135)
1. Access management standards are based on roadway safety and capacity requirements. FWRC
19.135.280 provides access standards for streets based on planned roadway cross -sections. Please
note that access classifications are per Drawing 3-1A in the Public Works Development Standards.
2. At the time when the 4th Avenue S connection is proposed, submit an intersection sight distance
analysis for the design vehicle used at the proposed driveway connection to 0 Avenue S. The
analysis shall be conducted in accordance to the latest AASHTO guidelines (3.5 ft object height, 3.5
ft driver's eye height, 14.5 ft back from the edge of the traveled way for passenger vehicles). The
analysis must bear the seal of a licensed engineer in the state of Washington. The sight distance
triangle shall be depicted on the plan set.
3. For driveways that serve uses other than single-family residential uses and zero lot line townhouse
development, the maximum driveway width is 30 feet for a two-lane two-way driveway and 40 feet
for a three -lane two-way driveway (FWRC 19.135.270). Driveway widths may be increased in order
to provide adequate width for vehicles that may be reasonably expected to use the driveway, as
determined by the Public Works Director. The driveway modifications for the parking lot located
between 61h and 7"' Avenue SW show 25-foot driveway widths. Due to the proximity to S 312`h St,
these driveways should be widened to the maximum 30 feet.
Design Criteria (FWRC 18.55)
1. Block perimeters shall be no longer than 1,320 feet for non -motorized trips, and 2,640 feet for streets
(FWRC 18.55.010 and FWCP Policy TP21). Therefore, an east/west connection through the middle
I5-102298 Doc. I D. 69408
Mr. Breyer
Page 12
June 19, 2015
of the property (such as an extension of S 314"' St) would be required when a phase of the project
generates additional trips, such as when the church building is expanded or the informal play field is
improved to WIAA High School Soccer and/or Little League Baseball standards.
2. The applicant may make a written request to the Public Works Director to modify, defer, or waive the
required connection (FWRC 19.135.070). Information about a right-of-way modification requests are
available through the Public Works Development Services Division. These modification requests
have a nominal review fee currently at $105.50.
The Director may grant a modification if such a connection cannot be made due to topographical
constraints, environmentally sensitive areas, or adjacent development not being conducive (19.135.251)
The applicant may also be able to demonstrate that the proposed parking and pedestrian path layout serve
the intent and function of the block perimeter requirements.
BUILDING DIVISION (Scott Sproul, 253-835-2633, Scott.sproul@a.,cityoffederal■i•ay.com]
International Building Code (IBC), 2012
Washington State Amendments WAC 51-50
International Mechanical Code (IMC), 2012
Washington State Amendments WAC 51-52
Uniform Plumbing Code (UPC), 2012
Washington State Amendments WAC 51-56 & WAC 51-57
International Fire Code (IFC), 2012
Washington State Amendments WAC 51 -54
National Electric Code (NEC), 2012
Accessibility Code, ICC/ANSI A 117.1 - 2009
International Residential Code, 2012
Washington State Amendments WAC 51-51
Washington State Energy Code, 2012 WAC 5 1 -11
Wind/Seismic: Basic wind speed 85 Mph, Exposure, 25# Snow load, Seismic Zone D-1
A complete building permit application and commercial checklist. (Additional copies of application and
checklists may be obtained on our web site at www.cityoffederalway.coM.)
A wet stamp and signature is required on all sheets of plans and on the cover page of any calculations
submitted.
Other Permits & Inspections
Separate permits may be required for electrical, mechanical, plumbing, fire suppression systems, and
signs. Applicants may apply for separate permits at any time prior to commencement of construction.
15-102298 Doe I D 69408
Mr. Breyer
Page 13
June 19, 2015
When required, special inspections shall be performed by WABO approved agencies or by agencies
approved by the building official prior to permit issuance. Construction must be approved by all
reviewing departments prior to final building division inspection.
All concerned departments (Planning, Public Works, Electrical, & Fire) must sign off before the Building
Department can final the structure for occupancy. Building final must be approved prior to the issuance of
a Certificate of Occupancy.
All construction projects may be required to have a pre -construction conference. If a pre -con meeting is
required, the general or representative, all subs, the architect or representative, the engineer or
representative, electrical contractor and any other interested party, should attend this meeting. Meetings
will occur at the Building Department and will be scheduled by the inspector of record for the project.
Site -Specific Requirements
• With the addition of any new parking stall, the increase in new parking stalls will also require the
addition of new accessible parking stalls. For the ratio of parking stalls to accessible stalls reference
the International Building Code.
• All new structures will require building permits.
The information provided is based on limited plans and information. The comments provided are
not intended to be a complete plan review and further comments are possible at time of building
permit plan review.
LAKEHAVEN UTILITY DISTRICT (Brian Asbury, 253-946-5407, BAsbn Iakehaven.ar
Water
• A Certificate of Water Availability (application fonn enclosed) issued separately by Lakehaven may
be required to be submitted with any land use and/or building permit applications (check with land
use agency for requirement). Certificate is valid for one (1) year from date of issuance. If Certificate
is needed, allow 1-2 work days to issue for typical.
• Existing water system hydraulic model information (FF #268) for this site/area indicates that
Lakehaven's standard maximum allowable system velocity of 10 ft/s is exceeded at a fire flow rate
greater than 1000 gpm. Fire flow capacities greater than 1000 gpm may be accommodated through
water system improvements.
• For construction of the proposed, future Family Life Center, a Developer Extension Agreement will
be required to re -locate existing water distribution facilities on the property; or if additional hydrant/s
is/are required or indicated, a Developer Extension Agreement will be required. Additional detail
and/or design requirements can be obtained from Lakehaven by completing & submitting a separate
application to Lakehaven for either a Developer Pre -Design Meeting or a Developer Extension
Agreement (application forms attached). Lakehaven encourages owners/developers/applicants to
apply for Lakehaven processes separately to Lakehaven, and sufficiently early in the pre-
design/planning phase to avoid delays in overall project development.
■ The site has the following existing water service connections:
• Domestic (SvcNo 3649, Church): 2".
• Domestic (SvcNo 30197, Gym): 1'/z".
• Domestic (SvcNo 35702, 2011 Addition): 1'/2".
• Irrigation (SvcNo 3648): 1".
• Fire Protection (SvcNo 30362): 5/8"x3/4" flow -detection -only.
15-102298 Doc I,D. 69408
Mr. Breyer
Page 14
June 19, 2015
• A water service connection application (form enclosed) submitted separately to Lakehaven is required
for each new service connection to the water distribution system, or any modification to an existing
water service connection (e.g., larger service, irrigation, abandonment of existing service(s), re-
activation, etc.), in accordance with standards defined in Lakehaven's current `Fees and Charges
Resolution'. Non -single-family properties require separate domestic (per building), irrigation (if
irrigated landscaped areas are incorporated into the site development), and fire protection (if required
or installed) water service connections & meters.
• Proof of existing, recorded private, water easement may be required across other site property 6f the
owner (depending on location of any required water service connections/meters), for the benefit of the
portion of the owner's water supply line across said other site property.
• Installation & satisfactory testing of an approved backflow prevention assembly (BPA) adjacent to
each domestic service meter is required pursuant to WAC 246-290-490 & Lakehaven standards
regarding premise isolation. As a low cross -connection hazard, either a double check valve assembly
(DCVA) or a reduced pressure backflow assembly (RPBA) is required. Contact Lakehaven's Cross -
Connection Control Program Manager (Chris Zoepfl, CZoepfl@.Lakehayen.org„ 253-946-5427) for
additional information on premise isolation & BPA testing coordination.
• If separate, additional fire protection service connection is needed or desired, installation &
satisfactory testing of a separate approved backflow prevention assembly (BPA) is required pursuant
to WAC 246-290-490 & Lakehaven standards regarding premise isolation. As a low cross -connection
hazard, a double check detector assembly (DCDA) or a reduced pressure detector assembly (RPDA)
is required for 3" & larger connections; for 2" & smaller connections a separate full -flow meter with a
DCVA or RPBA is typical. Contact Lakehaven's Cross -Connection Control Program Manager (Chris
Zoepfl, CZoMfl@Lakehaven.or , 253-946-5427) for additional information on premise isolation &
BPA testing coordination.
■ If applicable, the associated Developer Extension Agreement must achieve a point of either
Substantial Completion or Acceptance, as determined by Lakehaven, prior to activating any new
domestic or irrigation water service connection(s).
• Based on the proposal submitted, preliminary estimated Lakehaven water service connection
fees/charges/deposits (2015 schedule) will be as follows. Actual connection charges will be
determined upon submittal of service connection application(s) to Lakehaven. Charges -Payable -in -
Lieu -of -Extension (CPILOE) are assessable against parcel 0821049127 for water facilities either
previously constructed or to be constructed that provide direct benefit to that parcel. If a Developer
Extension Agreement is required & parcel 0821049127 will have a water service connection,
CPILOE are due prior to & as a condition of scheduling the Lakehaven preconstruction meeting.
Otherwise, connection charges are due at the time of application for service. All Lakehaven fees,
charges and deposits are typically reviewed & adjusted (if necessary) annually, and are subject to
change without notice.
.• Water Service/Meter Installation (Uses/Locations/Sizes unknown at this time): Actual size TBD
by Lakehaven based on applicant's estimated maximum GPM usage rate.
■ Capital Facilities Charge(s)-Water (Estimated future annual usage amounts unknown at this
time): Water system capacity credits are available for these four (4) parcels from system capacity
charges previously assessed, paid directly to Lakehaven, and/or credited to the parcels for 19.00
Equivalent Residential Units (ERU). Please contact Lakehaven for further detail.
• CPILOE ("1969 Improvements"): $1,094.48; applicable only if service provided to parcel
0821049127.
• ROW Permit Fee (City of Federal Way): $340.00.
• Other (describe): $None anticipated.
15-102298 Doc I.D. 69408
Mr. Breyer
Page 15
June 19, 2015
Sewer
• The site has existing sewer service connection(s) under Sewer Service Connection Permits 5546,
16901, 22296 & 26286.
■ Capping of any existing sewer service connection at/near property line is required for any on -site full
building demolition; a sewer service connection permit from Lakehaven is required for this. For
partial building demolition, protection of any existing sewer service connection will be required.
Please contact Lakehaven for further information regarding these issues.
• A separate Lakehaven sewer service connection permit (application form enclosed) is required for
each new connection to the sanitary sewer system or any modification (re -align, abandon, etc.) to an
existing sewer service connection, in accordance with standards defined in Lakehaven's current `Fees
and Charges Resolution'. Minimum pipe slope for gravity sewer service connections is 2%. In
addition to all other sewer service installation standards, installation of a Type 1, 48" monitoring
manhole is typically required on the private building sewer line, for all new or modified non-
residential connections.
• Based on the proposal submitted, preliminary estimated Lakehaven sewer service connection
fees/charges/deposits (2015 schedule) will be as follows. Actual connection charges will be
determined upon submittal of service connection application(s) to Lakehaven. Connection charges are
due at the time of application for service. All Lakehaven fees, charges and deposits are typically
reviewed & adjusted (if necessary) annually, and are subject to change without notice.
• Sewer Service Connection Permit Fee: $360.00 per building.
• Capital Facilities Charge(s)-Sewer (Estimated future annual usage amounts unknown at this
time): Sewer system capacity credits are available for this property from system capacity charges
previously assessed, paid directly to Lakehaven, and/or credited to the property for 17.00 ERU.
Please contact Lakehaven for further detail.
• Other (describe): $None anticipated.
General
All comments herein are valid for one (1) year and are based on the proposal(s) submitted and
Lakehaven's current regulations and policies. Any change to either the development proposal(s) or
Lakehaven's regulations and policies may affect the above comments accordingly.
SOUTH KING FIRE AND RESCUE (Chris Ingham, 253-946-7244, Chris.Insham(a)sonthkingfire.or�]
1. Additional information is required in order to calculate the fire flow for the addition to the main
building. Needed information:
■ Type of construction.
• Total square footage of the existing building and the proposed addition.
• Type and location of any area separation walls.
2. The new addition may require new onsite hydrants once the fire flow is calculated.
3. The proposed porte cochere is an obstruction to the existing hydrant and fire department connection.
The porte cochere, if constructed, shall have an unobstructed width of not less than 20 feet and an
unobstructed vertical clearance of not less than 13 feet 6 inches.
4. The sprinkler system and fire alarm system shall be extended into the new addition. An automatic fire
sprinkler system shall be installed in all occupancies requiring where the total floor area included
15-102298 Doc I D 69408
Mr. Breyer
Page 16
June 19, 2015
within the surrounding exterior walls on all floor levels, including basements, exceeds 5,000 square
feet. The proposed field house and attached picnic shelter exceeds 5,000 square feet. Separating these
structures by 20 feet would eliminate the need for fire sprinklers.
CLOSING
This letter reflects the information provided at the preapplication meeting and is intended to assist you in
preparing plans and materials for formal application. We hope you found the comments useful to your
project. We have made every effort to identify major issues to eliminate surprises during the City's
review of the formal application. The completion of the preapplication process in the content of this letter
does not vest any future project application. Comments in this letter are only valid for one year as per
FWRC 19.40.070 (4).
As you know, this is a preliminary review only and does not take the place of the full review that will
follow submission of a formal application. Comments provided in this letter are based on preapplication
materials submitted.
Modifications and revisions to the project as presented for this preapplication may influence and modify
information regarding development requirements outlined above. In addition to this preapplication letter,
please examine the complete FWRC and other relevant codes carefully. Requirements that are found in
the codes that are not addressed in this letter are still required for your project.
If you have questions about an individual comment, please contact the appropriate department
representative noted above. Any general questions can be directed towards the key project contact,
Matthew Herrera, 253-835-2638. We look forward to working with you.
Matthew Herrera, AICP
Senior Planner
enc: Bulletin 001 Use Process IV Submittal Requirements
Bulletin 002 Mailing Labels
Bulletin 003 Master Land Use Application
Bulletin 022 CPTED Checklist
Bulletin 042 Parking Lot Design Criteria
Bulletin 050 Environmental Checklist
Bulletin 056 Hazardous Materials Inventory Statement
Lakehaven Enclosures
Concurrency Application
C: Steve Hammer, BPH Architects, 19624A 761h Ave W, Lynnwood, WA 98036
Ann Dower, Senior Engineering Plans Reviewer
Erik Preston, Senior Traffic Engineer
Brian Asbury, Lakehaven Utility District
Chris Ingham, South King Fire and Rescue
15-102298 Doc. I.D. 69408
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NOTE: Lakehaven Utility District
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provided. Facility locations and
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�1 LrrY ni5TR 'verification.
St. Luke's Lutheran Church Master Plan
(15-102298-00-PC)
300 600
Feet
6/8/2015 E
CITY OF 'A Pre -application Sign in Sheet
Federal Way pp Conference Sg
June 4, 2015
9:00 a.m.
COMMUNITY DEVELOPMENT REVIEW COMMITTEE
Proiect Name: St. Luke's Master Plan
Address: 515 S. 312th St.
File Number: 15-102298-PC
City Hall
Hylebos Room
NAME
DEPARTMENT / DIVISION
TELEPHONE NUMBER
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Jim Ferrell, Mayor
May 19, 2015
Kenneth Breyer
St Lukes Lutheran Church
515 South 312th Street
Federal Way, WA 98003-4033
RE: File #15-102298-00-PC; NOTICE OF PREAPPLICATION CONFERENCE
St Lukes Lutheran Church Master Plan, 515 South 3121h Street, Federal Way
Dear Mr. Breyer:
The Community Development Department is in receipt of your preapplication conference request. The
application has been routed to members of the Development Review Committee and the meeting has been
scheduled as follows:
9:00 a.m. — Thursday, June 4, 2015
Hylebos Conference Room
Federal Way City Hall, 2nd Floor
33325 8ch Avenue South
Federal Way, WA 98003
We look forward to meeting with you. Please coordinate directly with anyone else you would like to
attend the meeting as this will be the only notice sent by the department. If you have any questions
regarding the meeting, please contact me at matt.lyerrera@cityoffederalwU.com, or 253-835-2638.
ir/:411 A0
Matthew Herrera, AICP
Senior Planner
Doc. I.D. 69406
33325 8th Avenue South, Federal Way, WA 98003-6325 (253) 835-7000 www.cityoffederalway.com
CITY OF FEDERAL WAY
COMMUNITY DEVELOPMENT DEPARTMENT
DEVELOPMENT REVIEW COMMITTEE TRANSMITTAL
DATE: May 19, 2015
TO: E.J. Walsh, Development Services Manager
Rick Perez, Traffic Division Manager
Scott Sproul, Assistant Building Official
Brian Asbury, Lakehaven Utility District
Chris Ingham, South King Fire & Rescue
FROM: Matt Herrera — Planning Divisioq
FOR DRCMTG. ON. May 28, 2015 -Internal
June 4, 2015, 9:00am - with applicant
FILE NUMBER(s): 15-102298-00-PC
RELATED FILE NOS.: None
PROJECT NAME: ST LUKES LUTHERAN CHURCH MASTER PLAN
PROJECTADDRESS: 515 S 312TH ST
ZONING DISTRICT: RS 7.2
PROJECT DESCRIPTION: Proposed land development, building expansion, parking increase and detention
-pond over 12 years.
LAND USE PERMITS: Preapplication Conference
PROJECT CONTACT: ST LUKES LUTHERAN CHURCH
KENNETH BREYER
515 S. 312TH ST
Federal Way, WA 98003
MATERIALS SUBMITTED:
1. Narrative
2. Site Plans
3. Elevations
St Luke's Long Term Property Development and Building Explanation Plan
We have undergone a long term planning process to determine the future of our building and
undeveloped land. We have plans to start a new three year campaign in the fall. It will have a dual
purpose: preparing our land for future growth and debt reduction.
The first drawing is the existing plan, second drawing is the three year plan, three -five drawings is a
covered entry with porte-cochere, and sixth drawing is the long term plan.
In the first drawing you can see the three pieces of land we own that are currently undeveloped
(highlighted in blue). The area in orange is used by our neighboring church (Federal Way Missional
Church) for parking on Sundays. In the last few years the Federal Way Missional Church has purchased
property on the north side of 312th with the intention of developing it for parking. We were contacted
by the city to see if there was anything we could do to help them so that there church and parking were
not on opposite side of 312th. Part of this plan is to help with this.
The second drawing is our three year plan. This is our major land development project. It consists of a
new detention pond with dead space in yellow on the southern piece of property. This will be large
enough to accommodate the entire site including existing impervious surfaces. North of that is grading
for a future play field in red. The northern most is to be graded, abandoning of existing Bio Swale, storm
water collection installed and graveled for future expanded parking and structure in blue. An entry
canopy with a possible Porte-Cochere at main entrance in green.
The third through five drawing are for a proposed canopy at our main entrance that extended over our
drop-off area with a Porte-Cochere.
The sixth drawing is our long term plan. In blue is the proposed new parking area with 135 new parking
stalls. The new parking area is part of our second three year campaign. In orange is a proposed new
structure for storage, bathrooms and covered picnic area. This will most likely be completed after in 6
the 9 years. In red is a proposed WIAA regulation soccer field and little league baseball field. This has
currently not been given a timeline. We are planning that the field will either be a turf or synthetic with
underdrainage and possible field lights. In yellow is reworking a current parking area by removal of a
landscaping berm and adding 14 new parking stalls. This also has not been given a timeline due to the
small number of new stalls and high price. The green area is a proposed new family center with larger
gymnasium. Its completion would be in about 15 years and may be done in two phases due to cost and
size. It will involve the removal of the existing gymnasium.
Our overall plan was to add the whole site detention pond for future development. The parking is for
accommodate the growth of our congregation, growth of the facility, and help our neighboring church
with their parking issues. The main entry canopy is meant for those with disabilities or limited mobility
to get in and out of vehicles without getting wet. The new family center is to help use minister to the
growing number of families of broking families in our area. Our hope with the soccer/little league field is
to partner with local clubs and offer the field for use.
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RLsCeIVeD MASTER LAND USE APPLICATION
}� DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES
W5 33325 8`h Avenue South
CITY OF pY 3
Y Federal Way, WA 98003-6325
OF FEDERA0 WA 253-835-2607; Fax 253-835-2609
Federal Way CDS www.cityo federalway.cont
APPLICATION NO(S) 15 -1 01�z 1-1? 9 If — PDate C 3 lT
Project Name T L l/ 14
Property Address/Location IDS-.5 3Q TH JT_
FE:P€AX,
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ParcelNumber(s) 09.1oy1033�09210ggl ;
oTalog 9fEt0fs.)►oyg/a-
Project Description t4N12 L.CVaOP
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1! 2& CT_ 'JSZVN
PLEASE PRINT
Type of Permit Required
Annexation
Binding Site Plan
Boundary Line Adjustment
Comp Plan/Rezone
Land Surface Modification
Lot Line Elimination
Preapplication Conference
Process I (Director's Approval)
Process II (Site Plan Review)
Process III (Project Approval)
Process IV (Hearing Examiner's Decision)
Process V (Quasi -Judicial Rezone)
Process VI
SEPA w/Project
SEPA Only
Shoreline: Variance/Conditional Use
Short Subdivision
Subdivision
Variance: Commercial/Residential
Required Information
Cltyll0i 4CS-7, IL Zoning Designation
15F fk4 Comprehensive Plan Designation
Value of Existing Improvements
Value of Proposed Improvements
International Building Code (IBC):
Occupancy Type
Construction Type
Applicant
Name: 11,EaN ET_F1 l)rk&VE IZ
Address:31 — 5 3t--T14 ST
City/State: f:-F_p6rtAL VAY / WA
Zip: 'TFl o0 3
Phone:,206, VS . z/3-4
Fax: /
Email:I�ENiiR6`;El�� I,aPHR�C �t-Or-1
Signature:
Agent (if different than Applicant)
Name:
Address:
City/State:
Zip:
Phone:
Fax:
Email:
Signature:
Owner
Name:
Address:
City/State:
Zip:
Phone:
Fax:
Email:
Signature:
Bulletin #003 -January 1, 2011 Page 1 of 1 k:\Handouts\Iaster Land Use Application