PRHSPSC PKT 12-13-2004
1 City of Federal Way
CITY COUNCIL
PARKS, RECREATION, IfUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, December 13,2004
5:00 p.m.
City Hall
Hylebos Conference Room
,
1.
2.
CALL TO ORDER
PUBLJC FORUM
3.
4.
COMMISSION COMMENTS
I
APPROV AL OF NOVEMBER 8, 2004 SUMMARY
I
COMMITTEE BUSINE$S
A. Community Center Artwork Program Final Design Presentation Action
B. Relay for Life ofFed~ral Way Sponsorship Action
C. 2005 Arts Commissi~n Contract for Services Program Action
D. 2005 Arts Commissi~n Work Plan Action
E. Amendment to ILA with Yakima County for Jail Services Action
F. 2005 Jail Advisory droup 2005 Budget and Assessment Action
Faber
Reuter
Faber
Faber
Wang
Wang
5.
6.
PENDING rrEMS
. Community Center
. Municipal Court ~udge Election
. Armstrong Property
. Thompson Property
. Litter Patrol'
. Animal Control:
. Rocket Racers
7.
8.
NEXT MEETING - Ja~1Uary 12, 200S - in the Hylebos Conference Room
i
ADJOURNMENT
2004 Committee Members:
Jeanne Burbidge, Chair
Jack Dovey
Jim Ferrell
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant
835-6901
City of Federal Way
I City Council
PARKS, RECREATION, HUM1N SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
1 Monday, November 8, 2004
5:00 p.n1.
SUMMARY
In attendance: Council Committee metlbers Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Linda
Kochll1ar; Derek Matheson, Assistant Ct'ty Manager, Amy Jo Pearsall, Assistant City Attorney, Stan McCall,
Commander, Kurt Reuter, Park Mainten nce Superintendent, Mary Faber, Recreation & Cultural Services
Superintendent, Donna Hanson, Interim irector, Rob Ettinger, Dumas Bay CentTe Coordinator, Mary Jaenicke,
AdministTative Assistant. i
i
Guests: H. David Kaplan, Citizen; RonlWalker, Diversity Commission; Marie Sciacqua, Parks and Recreation
Commission. Bonnie Knight-Graves, Atts Commission
Chair Burbidge calIed the meeting to orÅer at 5:04p.m.
i
PUBLIC FORUM :
H. David Kal>lan: Would like a gift catpJog developed for the Community Center. A catalog was developed for
Celebration Park, and it raised nearly $100,000. Citizens in the community will fee1like the center is theirs.
Barbara Reid wìll attend the December farks and Recreation Commission meeting to discuss this idea further.
Marie Sciacqua: Spoke regarding the ~eed of getting commercial vehicles out of residential areas. She stated this
would take a traffic code change. This is not a coGe enforcement issue. Thç Council Comrnittee directed staff to
clarify if this requires a traffic code rev~ion.
1
COMMISSION COMMENT .
Bonnie Knight-Graves: Spoke in favor of supporting the growth of the Arts in Federal Way
APPROV AL OF SUMMARY i
Council members Ferrell and Dovey Imotioned to accept the September meeting minutes as written. Motion
passed. .
BUSINESS ITEMS
Diversit Commission Business Plan 004-2005
Diversity Connnission Vice-Chair Ron alker presented the 2004-2005 business plan. The goals and events were
reviewed. The theme for the Martin Luther King Jr. Celebration is "Small Actions of Many People", and they are in
the process of securing a guest speaker, I Mr. Walker reported that the Community Night event was a great success.
They had a very large attendance. Council member Dovey moved to forward the 2004-2005 Diversity
Commission Business Plan to the full:~ity Council on November 16, 2004 witba do pass recommendation.
I?errell seconded. Motion passed. The Diversity Commission was commended for bosting two major events.
i
I
2005-2006 Youth Commission Work )Ian
Superintendent Faber presented the wo plan. She reported that the work plan is similar to last years. The Youth
Commission has added the Teen Car S}J,ow, and will become more involved in the High School Drags, Festival Days
and the Relay for Life. The Relay for ÿife will be held at Saghalie Park. Council member Dovey moved to
recommend to Council a "do pass" to accept the 2004-2005 Youth Commission Work Plan and place on tbe
November 16, Council agenda for approval. Ferrell seconded. Motion passed.
Armstront!: Park Site and HI' A Trailrhase IV .
Ms. Hanson reported that a contractor r... been hired for the project, and things are moving ahead. Ms. Sanders is
working with King County on the CDB . ' and it seems that there will be more time for the project than originally
anticipated. . . .
. !I
Dumas Bay Centre Caterint!: RFP ,I
Superintendent Faber reported that Caf~ Pacific elected to not submit a bid for the catering contract at the Dumas
Bay Centre. Their contract expires on pecember 31, 2004, but they have agreed to stay on for an additional three
months. The RFPhas been sent out ag*in, and staff is doing more active recruiting
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFETY COUNCIL COMMITTEE
Monday November 8, 2004 Summary
Page 2
Centersta2;e Theater Lease of Space in the Steel Lake Annex
Centerstage had requested use of office and rehearsal space at the Dumas Bay Centre and Knutzen Family Theatre in
the spring of2004. After several meetings with the Arts Commission and Centerstage, the recommendation was to
not lease space at the Dumas Bay Centre and Knutzen Family Theatre. Centerstage renewed their lease at their
current facility. In the fall Of 2004 Centerstage began the process of reorganizing, and they are now interested in
leasing office space at the Steel Lake Annex to help reduce their expenses. Staff toured Centerstage through the
second floor of the Steel Lake Annex. The main floor of the Annex is currently being used for pre-school programs.
Faber stated that staff could accommodate this request with minimal extm cost. Staff is proposing to give
Centerstage the opportunity to lease the space for offices at $12 per square foot annually. Centerstage would be
responsible for insurance and leasehold tax. The City would pay for basic utilities and cleaning, which we are
already paying for. The details of the lease have not been worked out at this time. Council member Dovey stated that
from a liability standpoint. we might not want to clean their office space. The City should be responsible for the
common area, but not their leased space. Ms. Faber stated the building could be re-keyed, to prevent access to our
space after hours. Centerstage was shown two spaces that would be available to lease. Centerstage indicated that
both spaces would be acceptable. Eventually the pre-school programs will be moved over to the new community
center. This would allow the possibility of other Art organizations leasing space at the Steel Lake Annex.
Centerstage has been told that walk-in business will not be allowed at the Ann~x. Council member Ferrell moved
to authorize staff to draft a lease agreement with Centerstage Theater for use of space on the second floor of
the Steel Lake Annex for $12.00/sq foot annually with the provision that Centerstage is responsible for any
leasehold taxes, insurance, tenant improvements and computer fees. Forward to full City Council for
approval on consent agenda on November 16, 2004. Dovey seconded. Motion passed.
Federal Way Symphony Special Use Request
Ms. Faber stated that the Arts Commission, Parks and Recreation Commission and staff have been reviewing a
request from the Federal Way Symphony to use the outside property of Dumas Bay Centre. Dumas Bay Centre has
been managed as a passive use park, and the practice has been not to schedule large group gatherings or events at
that site. This would have business impact to the Dumas Bay CentTe and the Knutzen Family Theatre. The Arts
Commission has been focusing on the interest of the cultural arts organization, doing an event in the community and
the impact to the Dumas Bay Centre and Knutzen Family Theatre. The Parks Commission has been. looking the
passive use park, and the practice of managing that property, and how passive use parks should be managed. They
are also looking at the environmental impact to that site by bringing in large groups. This is a big decision because it
will open the door to other users at the site. Staff and the Commissions have been reviewing many documents that
talk about the property and how the property was going to be used, but they have discovered that policies have never
been written. Arts Commissioner Knight-Graves added that they are looking at options from all different sides.
They are looking at options that may be feasible without setting a precedence that others might question, so that if
this does come up again, it will be clear-cut The Arts Commission would like to set some ground rules. A public
meeting is being held on November 15, 2004 at the Dumas Bay Centre. Mr. Kaplan stated that staff is also looking
into what restrictions if any were involved in the funding for the city acquiring the property, and also that a
conditional grant was given to the Symphony provided that they find a location within the city by March 1,2005, or
the funds would be rescinded. Council member Dovey made a point to say that the financial impact to the Dumas
Bay Centre will be the most important issue that he will look at. Dumas Bay is an enterprise fund and if it is going to
cost them between $5,000-$8,000 we cannot give public mòney to a non-profit organization. Deputy Mayor
Kodunar stated that she hopes we can find away to accommodate the Symphony, and stated that if policies are set,
she does not want it t{) affect FUSION. Ms. Faber stated that FUSION is a different type of rental group. They rent
. the inside of the facility, and spill out into the courtyard, which is outside of the banquet rooms. She is not' ,
anticipating any changes to that type of rental.
Armstron2; Property Park Name
Superintendent Reutèr reported that a public meeting was held in April to review names submitted by the public for
this neighborhood park development. News releases were issued, and it was also advertised on the City's web page.
Selecting a name for this park has taken a long time due to the fact that the names that were submitted did not
conform to the criteria that are stated in Resolution '9 1-57, which outlines how parks and city propertieS ate II.aßì.ed."'.'~
The names that were submitted for consideration were names of individuals. The commission forri1ed a sub-
committee to examine the issue. The sub-committee returned to the commission with a recommendation. The name
that has been unanimously chosen is "Madrona Park". Council member Dovey stated that at some point in the
future, the City Council may want to review the criteria for naming the parks. Council member Ferrell moved to
forward the recommendation to adopt "Madrona Park". as the name to be 2;iven to the nei2;hborhood park
I
PARKS, RECREATION, HUMAN SJ<:RVICES
& PUBLIC SAFETY COUNCIL COJ'1MITTEE
Monday November 8, 2004 Summar~
Page 3 I
being constructed on the Armstrong froperty, to the full City Council for approval on consent agenda.
Dovey seconded. Motion passed. i
I
Bicycle Helmet Ordinance I
Assistant City Attorney PearsalI stated ~at it was discovered during the Motor Scooter Ordinance that the City did
not have a bicycle Helmet Ordinance. this Ordinance applies to public property only. If there is a violation, it will
result in a traffic infraction. Council ~ember Dovey moved to approve the proposed Bicycle Helmet Ordinance
and forward to the full city council før placement on the December 7, 2004 City Council Consent Agenda with
a "do pass" recommendation. Ferrelf seconded. Motion passed.
I
PENDING ITEMS I
Council member Dovey requested that the folIo wing issue be added to pending items
I. Rockct Racers 1
ANNOUNCEMI<:NTS
None
NEXT MEETING .
December 13,5:00 p.m. in the l-Iylebos! Conference Room
ADJOURNMENT
Meeting adjourned at 5:55p.m.
S.A
ÇITY OF FEDERAL WAY
PARKS, RECJltEATION AND CULTURAL SERVICES
MEMORANDUM
I
I
i
December 13, 200~
PRHSPS Council ~ommittee
Mary Faber, Rec eation and Cultural Services Superintendent
David Mosel, Manager
Community Ce t r rtwork Program Final Design
I
i
Date:
To:
From:
Via:
Subject:
Background:
The City Council approved the C9nceptual Artwork Proposals July 20, 2004. The Artists took
steps to ensure a good working un~erstanding of the project site, the goals and mission of the
Center, program plans, Federal W~y population demographics, cultural history and facility
I
constituents. The Conceptual Art~ork Proposals outlined themes'and concepts inspiring the
I
artists. They called out material dhoices and a prioritized list of artwork opportunities and
I . I
ocatlOns. i
i
i
Since concept approval the artists have developed detailed drawings and models, indicating the
scale and placement of the artwork. They have identified materials and finishes, appropriate for
use in the facility. The artists wer~ actively engaged throughout the recent re-design of the
I
Center due to budget realities. They were called upon to address the Community Center's design
changes and have successfully ke~t pace with the impacts to their artwork proposals.
,
I
Currently both architects and artists are finalizing the revised designs. In this final phase of
i
design the artists identify and detttrmine what elements of the artwork will be included in the
i
Co~struction Documents and w~af elements ~he Artists will fab.ricate and install him/herself. The
ArtIsts have developed artwork HlIlplementatlOn budgets for then allocated contract amounts.
Finalized artwork budgets wi,u bel available as soon as the buildings design revisions are
complete and constructioncreditsl are determined.
One of Laura Sindell's responsibi lities was identifying opportunities in the Centers interior for
other artists. The fireplace emergçd as a symbolically significant community amenity and the
hearth, mantle and wall of the fir~place the location for additional artwork. Artist Brian
Goldbloom was recruited from th~ King County Artist Made Building Parts roster. Brian has
more than twenty-five years expehence working with stone, handling the material in a diverse
I
range of working styles, fusing n*tural stone into the built environment in unexpected ways. The
artist is charge~ with creating a J.' emorably unique fireplace wall in step with the themes and
conceptsestabhshed by the rest If the art program.
t\- \
ARTISTS AND ART BUDGETS:
Bruce Myers
$114,500. Plus applicable constructipn credits
Exterior Entrance With Water Element
Laura Sindell
$90,000. Plus applicable construction credits'
Entrance glass façade and lobby
Brian Goldbloom
$25,000. Plus applicable construction credits
Fireplace wall, mantel and hearth
EXTERIOR ART PROPOSAL
Water feature by Bruce Myers
The paved drop-off areas at the Center's entrance
Landscape planting areas
INTERIOR ART PROPOSAL
Glass entrance wall by Laura Sindell
Lobby floor
Café Tables by Laura Sindell (additional budget allocation of$12,000 from 2%for Art Fund)
Fireplace waIl by Brian Goldbloom
Additional infonnation and materials wiIl be presented at the Committee meeting.
Options:
1). Approve the final design concepts for the Community Center artwork program and place
before full City Council on January 18,2005.
2). Decline the final design concepts for the Community Center artwork program and request
the artist/s to revise the design.
Committee Recommendation:
Forward option 1 to the full City Council for approval on January 18,2005.
i\.Jïf"bvK'tiÖlf'C:ÔMMÌt~.htÊltEP'(ìi~t'(fi~": ,,"'~',,"','~:':\ "":',:~:",." :'\"!':',"rr"',~';:'" "~,~
'" ',:.~~' ""i"i¡:,-' ,', ','", ',if;',;,! ::., ;}.;,i!};f~i:!&:ô,.;;i~)!!):-,;:W}f\r})~j;¡~!&~~~'~{j~;~}~
(;omp1ittcç.ÇI,a~~..._~=:-'~~:~=~o(nJ.l;',ti_ttc~ ]\Jçnil~ç~.~_'. +,,:.:....:ÇO"Iimh~c~ij:c..--Þ~.r . '.
i:/councilinfo/2005/CCartprogramfinaldesign.12.04
{\-}..
5.13
I CITY OF FEDERAL W ^ Y
PARKS, RECRI~ATlpN AND CULTURAL SERVICES DEPARTMENT
! MEMORANDUM
I
1
--~--
DATE:
TO:
December 13,2004
i
Parks, Recreation, Hum4n Services and Public Safety Council Committee
Kurt Reuter, Park operafions supetintend~
Relay For Life of Feder~1 Way Sponsorship
-~.~-~--------- '-------'---r--'~-~--~-------~------- ----------------
i
--_._-~ --_u_-- -- --
FROM:
S LJ I3JECT:
Polic)' Question
i
Should the Parks, Recreation, Human $ervices and Public Safety Council Committee support the
recommendation of the Parks and Rec~eation Commission to not enlist the City of Federal Way as a sponsor
of the 2005 Relay For Life of Federal Way?
I
Backgæund
i
Background: The Relay For Life evel1t is a fundraiser for the American Cancer Society. This event has been
held for the last four years at Federal yYay Memorial Stadium. Due to scheduling conflicts, that venuc is not
available for this year's evcnt. I
I
Representatives of the Relay For Life ~vent addressed the Parks and Recreation Commission at its November
meeting. They provided a history of thþ event and what their plan entails regarding the use of Saghalie Park
for the event. During this presentation~theY also posed the question of city sponsorship of the event. They
explained the various levels of sponso ship and the benefits associated with each. Staff estimates the cost for
use of Saghalie Park for this event to . e approximately $1,500.00.
Current Status: Mr. Lulich and his cpmmittee asked the commission to consider city sponsorship of the 2005
event. The legal issue of city sponsorspip of the event was discussed at the December 2, 2004 commission
meeting. The opinion of the city attorqey was that while city sponsorship would not create a "giftof public
funds" issue, other issues must be con~idered. The primary issue is one of setting a precedent of city
sponsorship of these types of events. ~ased on the information provided by the city attorney, the commission
voted to not recommend city sponsorsþip of the event. The council committee has three options to consider.
I
QRtions
Posîtives
Negatives
1. Support the recommendation of
the Parks and Recreation
Commission that the city not
sponsor Relay For Life (RFL) of
Federal Way event.
City collects revenue for the use
of Saghalie Park.
. RFL will be asked to pay
approximately $1,500.00 for the
use of Saghalie Park.
. The amount of monies raised by
the event will be reduced by the
cost of the park rental fee.
ú-\
2. Sponsor the event at the Silver
($1,000.00) level.
3. Sponsor the event at the Gold
($2,500.00) level.
Recommendation
Positives
. RFL will not suffer revenue loss
for park rental fees.
. City receives various
advertising and promotional
considerations, including entry
fees for two teams
. RFL will not suffer revenue loss
for park rental fees.
. City receives largcr scale
advcrtising and promotional
considerations, including entry
fecs for four teams.
Negatives
. City will not collect revenue for
use of Saghalie Park
. City will not collect revenue for
use of Saghalie Park
Support the recommendation of the Parks and Recreation Commission and the city attorney to not sponsor the
2005 Relay For Life of Federal Way (Option I).
Committee Action
Accept the recommendation of the Parks and Recreation Commission to not be a sponsor for Relay for Life
and require them to pay for the use of Saghalie Park. No further action required.
APPROVAL OF COMMITTEE REPORT: Option ~
Committee Chair
Committee Member
Committee Member
2
B-L.
i
i
I CITY OF FEDERAL WAY
PARKS, REC~EATION AND CULTURAL SERVICES
i MEMORANDUM
i
1
December 13, 2004 I
PRHSPS Council Com.qittee
Mary Faber, re tionland Cultural Services Superintendent
David Mos yaþager
200S Arts Com ission qontract for Services Program
I
i
i
Backeround: 1
The Cultural Arts Contract for Service~ Program is a program of the Arts Commission that funds local arts
agencies who offer cultural programs wilhin the community. The City serves as a partner rather than a producer
of arts programming which allows the C ty to provide cultural services for residents for a lower cost. Local arts
agencies complete an application; the ICommission reviews the applications, interviews each agency and
develops funding recommendations. :
i
The 2005 Arts Commission budget a~located $27,700 for the Contract for Services Program. The Arts
Commission has developed a recommemjlation based on the allocated funding.
1
I
Date:
To:
From:
Via:
Subject:
!
¡ Funding Request
, i ,
~!ia Q~~~~-ç~_I!l~~Y_---------",,--,,---- ""'-'----f--"----+------_--~,~~2__,__,---,,,,---_._-¡-----',-------" "",-", },~QQ--,----" ,----------- ""
1~~~~r<l!':Y_a:YS;~?~<lI_t:_mm--________m_m ' i 3,300 i .--_3.,lQQ_m___m__-
! """'j,.,---,---,-,---,--,-",--"---,.----",,--,_--m,,,_,-----"_¡---m_,_,,,--, ", ,,- -,
Community Festival Association i: 5,000 I 3,000
_,,_m--"mm_m--"_"""--"---"""-'_"--'-------'-_--,,----_m___"'_--,,--------j--,,-._-,,---+---,------------___--__m'__--_------r'----------__"--_mm"__'_"---,-"-,,____,_m_"____-------,,---,,,,,------
; I j
Ç-~!\':!~t<lg~I_~~~~~!~~Ç~I!~t:!~~~()!X__--_m_-I------i-----_.l~Q_<2Q-----------I------_--_----?Æ)_2____-'-_______m__m
Ft:clcr<lI':Y<ly~ynlp~()~y , " ,_;m___15ßQO '" ¡ ,9,8Q2m
_<!Ç~!i_~~Ç~~~lI~----------------------------J-- -+-----~ 40 0______- ----!- - ----- - -------- .129_<22_- _____m___-
Total ! i $39,300 I $27,700
Organization
Recommended Funding
Options: I.
1). Approve the 2005 Contract for Serviþes Program and place before Council before Council on
January 18, 2005 for approval. :
i
I
2). Decline the 2005 Contract for Serviges Program and request the Arts Commission revise the
proposed program funding. I '
1
. i
Committee Recommendation: i
Forward option 1 to the full City Counci~ for approval on January 18,2005.
1
1
AI.~",ROYA.LOl".COMMITTt:KIU~~.~O]ff: ..q~l¡9,!!,:..:.:'¡":;s'::;, .'>':"=' ;.
."'!'i';~~.~'.,'r:,:"::"':-..¡~Mi:.:,.::.:,
~(~íi~~~iJícKt~båit.'- - '-~~.....'. -~~'~_.!~~iìKïill!!~,.M:~",'~~t :.:,': .}')~'.<!..ç9~~'m~~]~Wt~~_bH:_':.::L."'_~:.::rÚt . ':,;
-.."'----'--.--- ... ----' -'----'."----"-'" -------'--""-'-"-'. -....-.--. ""------'-.""-' --...n._... -
I
I
1
1
1
1
I
i
c- \
S.L
S.D
I
ICITY OF FEDERAL WAY
PARKS, RECftEA TION AND CULTURAL SERVICES
¡MEMORANDUM
Date:
To:
From:
Via:
Subject:
I
December 13, 20Q4
PRHSPS CouncillCommittee
Mary Fabe~, Rec eation and C ultu rat Services Superintendent
David Mos. t Manager
2005 Arts Com ~ssion Work Plan
i
i
i
Back2:round:
The Arts Commission held a retrþat in November to develop the proposed 2005 Work Plan and
approved the Work Plan duringjthe December 2, 2004 Commission Meeting. Primary work
elements of the Plan include m naging Community Center 2% for Art program, updating the
Cultural Plan, and maintaining oh-going programs. The Work Plan is reflective of the adopted
2005 budget. I .
I
The proposed Work Plan is attac,ed for review. Members of the Arts Commission will be at the
Council Committee meeting to prpvide additional information.
I
I
i
I
i
i
1). Approve the 2005 Arts Com~ission and place before Council before Council on January 18,
2005 for approval. i
i
Options:
,
i
2). Decline the 2005 Arts Comm~ssion Work Plan and request the Arts Commission revise the
proposed Work Plan. :
i
Committee Recommendation: :
I
I
Forward option 1 to the full City þouncil for approval on January 18,2005.
I
API»ROY AL OF COMM]TT~~E JUæORT: Op~i':m": « .,' "" ,,-
'1 ' :' ',:::/ ,,¡,,':,' . '" ,.,
'i~,,~:.':.,<>"¡
: ','" .;,~
Comm¡-it~c cl~~i-;:-'- ""'---- Cøllm1if(¿~' MclIll;~r--'- ,,", ':,COJ;11-~~~¡¡t~cMç;b~~--'~ ", " .
""~,."- "'=-'-=~--="---'=="'~'='""""===r----=" ,~~===---,"".,---'-'~C'.=='-."" "..- -.. _..-"""--... =="~-=.'= '.
I
1
1
i:/ councilinfo/2005/acworkplan 1 f- 04
1
1
i
1
Ù-\,
1.
2.
3.
City of Federal Way
Arts Commission
2005 Work Plan
Public Art Committee
A. Maintain City Hall~xhibits and Knutzen Family Theatre Gallery.
lIP Sched~le artists for both galleries for 2005
City Hall Gallery: 5 shows, including the Arts Alive Juried Show
Knutze~ Family Theatre: 4 Shows
tIJ Organize volunteers to assist in installing and removing exhibits
i
1
Sponso~ Alive in t~e A~s Juried Art Show.
lIP.. Develop Artist Prospectus
. Distribyte Prospectus
tIJ Install t.re Exhibit, Co-Host Arts Harvest Reception w/programs
Committee for participating artists, Contract for Services
recipie1ts and City Council.
1
Explore opportuni~ies for a collaboration with the Diversity Commission to
implement a performance honoring diversity in 2005.
I
i
2% for Public Art A>rogram
I
lIP Host de~ication of City Hall Art work
. Final d1sign approval of the Community Center Artwork Program
Cultural Outreach Com~ittee
A. Knutzen Family T~eatre Arts Community Feedback
. Attend IF.W.C.P.A. and get feedback from user groups
concerping the facility. policies and pricing
1
Develop on-going ¡advocacy with the Council about Arts Commission programs
and projects. I
II Updat~ Council Committee during regularly scheduled meetings
B.
C.
D.
B.
C.
0'.
I
Update annual inf~rmational Arts Commission brochure.
i .
Publish semi-ann~al newsletter.
1 .
Organize attenda~ce Chamber meetings and bring promotional items for
display. I
i
Update the bulk ~ailing list for the Arts Commission.
i
E.
F.
I
Programs Committee 1 .
A. Sponsor Events a~ the Knutzen Family Theatre.
18 . Co-hos~ a Winter Concert. Distribute promotions, provide
assistapce with ticket sales and ushering.
lIP Co-Spqnsor King County Performance Network Events at the
Knutzep Family Theatre. Assist with promotions, ticket sales,
usheri~g .
.. Assist ~ith promoting events, ticket sales and ushering at the
Knutz,n Family Theatre.
1
I
\:)-2-
B.
Co-Host Arts Harvest reception with Public Art Committee for Contract for
Services Recipients, Artists and City Council.
C.
Red, White and Blues Festival:
III Review and develop new ideas for Artists in Action area.
18 Develop the idea of an integrated public art project at the event.
D.
2005 Contract for Services Program.
18 Develop Update application guidelines.
III Publish new guidelines.
. Review applications and make recommendations for funding to
Commission.
E.
Continue involvement and funding support of the Summer Sounds on the
Beach Concert Series. Schedule Commission members to attend Concerts.
F.
Partner with Knutzen Family Theatre and in offering drama/musical
theatre summer programs for youth in Federal Way.
4.
Special Projects
A. Cultural Plan Update:
IIIJ Create a small group a retreat to draft scope of services
for cultural planning RFP.
. Submit RFP
f8 Develop draft Cultural Plan.
k:/artscom/retwkpln/wkplnO411.18.03
D,-3
2
5.F" .
I MEMORANDUM
I
I
i
November 30, 2004
i
Parks, Recreation, H.uman Services & Public Safety Committee
David Mosele~ger
I wen Wang, Mana~ement Services Director W
i
SUBJECT: Amendment to Int,rlocal Agreement with Yakima County for Jail Services
1
Policy Question ~i
Should the City approve the prop sed second amendment to the YakìmaJail Agreement, which
would clarify certain languages i the agreement and establish the unit cost for committed,but
unused beds? I
Back~round I
In 2002, Federal Way and 34 othjr King County cities entered into an agreement with Yakima
County for Jail services; this was n reaction to King County's notification regarding a reduced
number of prisoner beds availabl for suburban cities in the King County Jail to 250 by January
1, 2005 and concerns over the esc~lating King County Jail booking and maintenance fees. The
Agreement requires Yakima CoUlhy to guarantee 440 beds by October 1, 2003 for housing
prisoners from all 35 cities. I
i
i
The actual number of prisoners frpm the 35-city consortium has been consistently below the 440
bed projection. Under the curren~ contract, the consortium is responsible for paying for all of the
committed number ofbeds, whet~er used or unused. A team representing the consortium
negotiated with Yakima County t~ reduce this obligation. This amendment is the result of
negotiations over the past eighteer months; it reduces the fee for up to 100 unused beds by half.
This reduction will result in an anþ.ual savings of approximately $1.3 million total for all
members of the consortium in 20@5,and could increase to more than $1.8 million in 2010. In
addition, this amendment creates.~ process for quarterly and annual reconciliation, and
establishes appropriate charges ft medical and other services.
Ke Provisions of the Amendm . nt
The propqsed amendment makes he following changes to the intèrlocal agreement with Yakima,
County. I
I
Duration: The current interlocal ~greement with Yakima County ends December 31,2010. The
proposed amendment allows a twþ-year extension of the agreement if agreeable to both Yakima
County and the consortium. Iftht cities want to extend the contract, they need to notify Yakima
, ' i
County by July 1,2009. i '
, , i
Billing and Payment: Payment s~all be due to Yakima County within thirty days from the date
. the statement is received. paymeþts not received by the 30th day shall bear interest at the rate of
1 % per month until pay~ent is repeived.
. I
I
K:\FINANCE\yakimajail\ll-15-O4 Yakima brie~ng paper,DOC
i
DATE:
TO:
VIA:
FROM:
1
Ë -\
Daily Fee: The proposed amendment will reduce the amount cities pay for up to 100 unused
beds by 48%. Under the terms ofthe amendment, cities will pay the full Bed Maintenance Fee
on 340 beds (even if unused) and for all used beds totaling over this 340 threshold. Retroactive
to October 1, 2003, cities shall pay the Reduced Rate Fee for each unused bed up to a maximum
of 100 beds. The cities will not pay the medical premium fee on unused beds.
New Fee Schedule
Bed Reduced Rate Fee
Maintenance Fee Medical (up to 100 unused
Year (340 bed min.) Premium beds)
2002 $51.00 $5.00
2003 $53.55 $5.25 $27.75
2004 $56.23 $5.51 $27.75
2005 $59.04 $5.79 $28.45
2006 $61. 99 $6.08 $29.19
2007 $65.09. $6.38 $29.96
2008 $68.34 $6.70 $30.77
2009 $71.76 $7.04 $31.62
2010 $75.35 $7.39 $32.51
This rate change will Collectively save the cities over $1.3 million a year. The 100 reduced rate
beds will be allocated to Consortium members who fail to meet their minimum bed commitment
and will be based on each city's share of the 440 total bed commitment.
Reconciliation: Retroactive to October 1, 2003, Yakima will bill each city quarterly for unused
beds (the difference between the city's minimum bed commitment and its actual use). A portion
of the unused beds shall be charged at the Reduced Rate Fee. The number of each city's unused
beds that will be charged at the Reduced Rate Fee is shown in Attachment B to the amendment.
The payment for beds will work as follows: .
. Each month, the city pays Yakima Co~ty for its actual bed use.
. Each quarter, the city pays for the difference (if any) between its actual bed use and its
bed commitment. This payment is a combination ofthecity's share of the reduced rate
beds and the full rate beds. '
. At the end of the ye~, cities that have exceeded their bed commitment are identified.
Anyamorint over isápplied as a credit against allthe cities that did not meet their bed
commitment. ¡Cities that did not use all of their reduced rate beds are'also identified; any
surplus reduced rate beds are reallocated to the rest of the cities.
Medical Premium: . The proposed amendment clarifies qualified medical treatment charges' and
states that the premium will only be charged on used beds. The premiums will be pooled into an
account, compared with actual usage on a quarterly basis, and could result in additional charges.
K:\FINANCE\yakimajail\II-15-04 Yakima briefing paper. DOC
2
E-L
I
i
I
Bud2:et Impact I
Since October 2003, consortium rj1embers have been wìthholding payments on all committed but
unused beds pending the result oflthe negotiation. Based on the new reduced rate, the City will
owe Yakima County around $184looo for unused beds in 4th quarter of2003 ($54k) and for full
year of 2004 (approximately $13~k). With this unused bed charge, Federal Way's average daily
rate in the Yakima Jail is still bel w King County, without considering the additional $166.54
booking fee at the King County J it
Staff Recommendation I
The II-member negotìatìo n teamtl with representatives from 7 cities (including Federal Way),
recommends approval of this am dment. Yakima County Commissioners approved the
amendment on November 9, 200 . The Jail Oversight Assembly 'of elected officials from King
County consortium cities met on ovember 10th, 2004 and unanimously approved a motion that
recommended approval of this a~eement by the membership. Cities are being asked to provide
formal approval prior to Decemb1r 31,2004, which is the proposed effectìve date of the
amendment. 1
I
Staff recommends that Council a9prove this amendment.
Attachment I
Second Amendment to Yakima Cþunty Jail Interlocal agreement
1
1
Committee Recommendation i
Forward the Second Amendment to Interlocal Agreement with Yakima County for Jail Services
to the full City Council for appro~al at the December 21,2004 regular council meeting.
i
i
AI)I)ROV AL OF COMMITT[~E REPO~T: .-
""~":;'~;';.':", ""',:~:"i,::j~~t~;'~;:.':i'; :,,',)..:, .'
.' :"'>';;""':"",." .:.: .
- ..--.----.-..... ,---,....-----_u" .-....
COIrtmjUcc ,Chair.:',";,- .
. .. '.,,' ,., ..""" , ,
-----
- ...-.---.-
. ~Qm~~i.t,~~~\¥-~~,þc~' '.
i
Committee.Member
"":":"'...,;",.::-.;'¡-.""',., ...
I
1
i
I
I
I
I
1
i
1
1
i
K:\FINANCE\yakimajail\ll-t5-O4 Yakima briefirg paper. DOC
I
I
I
I
I
3
G~3
Attachment A
SECOND AMENDMENT TO
INTERLOCAL AGREEMENT BETWEEN YAKIMA COUNTY, W ASHNGTON AND THE
CITIES OF ALGONA, AUBURN, TOWN OF BEAUX ARTS VILLAGE, BELLEVUE,
BLACK DIAMOND, BOTHELL, BURIEN, CARNATION, CLYDE HILL, COVINGTON,
DES MOINES, DUVALL, FEDERAL WAY, ISSAQUAH, KENMORE, KIRKLAND, LAKE
FOREST PARK, MAPLE V ALLEY, MEDINA, MERCER ISLAND, NEWCASTLE,
NORMANDY PARK., NORTH BEND, PACIFIC, REDMOND, RENTON, SAMMAMISH,
SEAT AC, SEA TILE, SHORELINE, SKYKOMISH, SNOQUALMIE, TUKWILA,
WOODINVILLE, AND TOWN OF Y ARROW POINT, WASHINGTON FOR THE HOUSING
OF INMATES BY YAKIMA COUNTY DEPARTMENT OF CORRECTIONS AND
SECURITY
THIS SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT FOR THE
HOUSING OF INMATES BY YAKIMA COUNTY DEPARTMENT OF CORRECTIONS
AND SECURITY ("Second Amendment") is entered into and is effective the 31st day of
December 2004 by andhetween the Cities of Algona, Auburn, Town of Beaux Arts Village,
Bellevue, Black Diamond, Bothell, Burien, Carnation, Clyde Hill, Covington, Des Moines,
Duvall, Federal Way, Issaquah, Kenmore, Kirkland, Lake , Forest Park, Maple Valley, Medina,
Mercer Island, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton,
Sammamish, SeaTac, Seattle, Shoreline, Skykomish, Snoqualmie, Tukwila, Woodinville and
Town of Yarrow Point, Washington ("Cities"), and Yakima County, Washington("Yakima
COUhty").
Whereas, Yakima County and the Cities above named have entered into an Interlocal Agreement
for housing of City inmates by Yakima County on August 27, 2002 (Agreement); and
Whereas Yakima County and the Cities entered into an addendum to the Interlocal Agreement
forHousing of Inmates by Yakima County effective October 31,2002 (Addendum) and
Whereas, the parties desire to amend the Agreement and Addendum to further clarify the
responsibilities of the respective parties;
/ NOWTHEREFORE,the Parties agree as follows:
1. . Section 3 oftheAddendumis amend~d in its entirety as follows:
DURATION: The term of this Agreement shall commence upon the Effective Date and shall
'elldat 11:59 p.m. on December 31,2010, subject to earlier termination as provided by Section 4
of the Agreement. Yakima County agrees to extend the Agreement, as amended, for an
additional two years if mutually agreeable to Yakima County and the Cities and the Cities notify
Yakima County at least 18 months prior to December 31, 2010. Thereafter, this Agreement may
K:\FlNANCE\yakima jaiJ\II-15-O4 Yakima briefing paper. DOC
4 ~-t-t
I
I
i
be renewed for any successive peIjiod by written addendum under terms and conditions
acceptable to all ofthe parties. I
I -
2. Section 7c of the Agreement islamended in its entirety as follows:
(c) Billing and Payment. Yakima County shall provide each of the Cities with individual
monthly statements itemizing the hames of each City Inmate who is receiving care from Yakima
County, the case or citation numb~r, and the number of days of care, including the date and time
booked into the Yakima County j~il facilities and the date and time released from the Yakima
County jail facilities. Yakima CoT. ty shall pro-rate the Bed Maintenance Fee and the Medical
Premium (hereinafter "Daily Fee"~of any City Inmate that has multiple charges among the Cities
by dividing the Daily Fee pro-rat~among those Cities with such multiple charges. Each City's
individual monthly statement shal also include a statement showing the number of bed days
used by all other Cities. Yakima ounty agrees to provide said statement for each month on or
about the 10th day of the followi~ month. Payment shall be due to Yakima County within thirty
(30) days from the date the state~~nt is received. Payments not received by the 30th day shall
bear interest at the rate of 1 % perl month until payment is received.
I .
3. A new Section 7d of the Agreerent is added as follows:
I
a. Reconciliation: Effective Octpber 1,2003, Yakima will bill each city quarterly for unused
beds (the difference between the ~ity's minimum daily bed commitment as provided in
Attachment A to this Second Addfndum and the City's actual Average Daily Population (ADP)
for the quarter). The rate for the qnused beds will be the Bed Maintenance Fee as provided in
Section 6 (a) ofthis Second Ame*dment below, except a portion of the unused beds shall be
charged at the Reduced Rate Fee. I. The number of each city's unused beds that will be charged at
the Reduced Rate Fee are as provided in Attachment B (Unused Bed Allocation Chart created by
I
the Cities). ¡
i
1
b. Yakima County will annually ~econcile each City's unused beds (the difference between the
City's Minimum Bed Commitme~t and the City's actual ADP per quarter) on a calendar year
basis. Through the annual reconc' iation process, Yakima County will provide credits in the
fourth quarter bill to each city to e extent that the actual annual ADP paid exceeds the City's
Minim1,1II1Bed Commitment up t the fee paid by said city per quarter for unused beds. If a
City's annual ADP exceeds the ual minimum daily bed commitment ( hereinafter "net
overage") Yakima County will at ocate the total net overage asa credit on a pro rata basis to
those Cítie~ whose annual ADP d d not meet their annual minimum daily bed commitment. If a
City did not fully use their share fthe Reduced Rate Fee beds as specified in Attachment B,
those beds will be allocated on a ro rata basis to Cities that did not meet their Minimum Bed
Colnmitment. The Cities will pro . de Yakima County with the appropriate allocation to each city
of credits and division ofthe ann al reconciliation hìll for unusedheds based on separate.
agreement among the Cities. Att hment C shows a method for this annual reconciliation.
Reconciliation payments, both q erlyand annual will be due 30 days from the date the billing
is received. There will be no inte est payments charged on any 2003 or 2004 Reconciliation bills
issued prior to the effective date fthis addendum.
K:\FINANCE\yakimajail\11-15-O4 Yakima
paper.DOC
5 E-5
c..2003 Reconciliation:
The 2003 reconciliation will be based on Section 7 (d) ofthe Agreement and Section 6 (a) of the
Addep.dum. Under this agreement, Cities will pay $568,391 to Yakima for the fourth quarter
200Yreconciliation pursuant to Cities Allocation Agreement. (Attachment C shows the method
for the payment by individual cities of the unused beds for the 2003 Reconciliation). There will
be no interest payments charged on the 2003 Reconciliation, provided 2003 reconciliation is paid
within 30 days of receipt of billing.
Section 6 ofthe Addendum is hereby amended in its entirety to provide as follows:
a. Daily Fee. In consideration of Yakima County's commitment to provide care for City Inmates,
the Cities agree to pay Yakima County fees for the housing and care of each City Inmate, as
provided in this Amendment as follows:
1.
2.
3.
Year Bed Medical Reduced Rate Fee
Maintenance Premium
Fee
2002 $51.00 $5.00
2003 $53.55 $5.25 $27.75
2004 $56.23 $5.51 $27.75
2005 $59.04 $5.79 $28.45
2006 $61.99 $6.08 $29.19
2007 $65.09 $6.38 $29.96
2008 $68.34 $6.70 $30.77
2009 $71.76 $7.04 $31.62
2010 $75.35 $7.39 $32.51
Yakima County shall not charge a booking fee or any other fees in connection
with the care of City Inmates except as specifically provided in the Interlocal
Agreement between Yakima County and Cities, as amended.
Effective October 1,2003, the Cities shall pay the Bed Maintenance Fee set
forth in Paragraph 2 above on 340 beds, even if they are unused and for all
inmates exceeding the 340 bed Cities Inmate population.
Effective October 1,2003, the Cities shall pay the Reduced Rate Fee in
Paragraph 2 above for each unused bed exceeding 340 up to a maximum of the
440 bed commitment. Provided however, tbat payment for unused beds
exceeding 340 shall not be required for any period of time when the total
Yakima County jail population (including all contract inmates) exceeds 1,500.
At such time,. Yakima County shall not charge Cities for unused beds. Yakima
County intends to use the Reduced Rate Fees solely for deb~ service payments
and operational costs related to Yakima County Department of Corrections and
Security. At the end of each year, Yakima County will provide an annual
report which shows the cost of debt seIVicepayments and operational costs for
. Yakima County Department of Corrections and Security exceeds the total
Reduced Rate Fees collected.
Medical Premium:
K:\FINANCE\yakimajail\ll-15-04 Yakima briefing paper.DOC
.6
E-~
i
i
I
1
i
I
A. Yakima CountJt shall pay for all medical, dental and psychiatric (including
therapeutic) co~s as authorized in this Addendum of the City's Inmates in
exchange for th above listed Medical Premium.
B. Effective Octo. er 1,2003, Cities will pay the Medical Premium per City
Inmate only on lused beds. The Medical Premium shall not be paid on unused
beds. 1
c. Yakima Count~ shall be permitted to use the Medical Premiums for
psychiatric sen1ices including in-custody therapeutic services which 1) are
court ordered, dr 2) a) meet a Diagnostic Statistical Manual IV Diagnosis, and
b) are deemed $edically necessary by a Mental Health Professional and c) for
which the inma~e agrees to treatment. Medical Premiums shall not be used for
psychiatric senjices which do not meet the conditions above except where
such services ~e approved by the City in writing prior to the service being
rendered. I
D. Yakima Count~ shall provide monthly reports with its billing statement
describing its nfedical, psychiatric, and dental account balance(s) and
payments mad~. from each such account, including provider name, inmate
name, name of ity being charged for such imi1ate, dollar amount paid, and
description of edical, psychiatric or dental service provided. Yakima County
will provide d~ailed information regarding the description and total cost of
therapeutic se ices and the approximate proportionate share of use of the
services consu ed by Cities inmates. In-custody therapeutic costs for Cities
will be calcula d by applying the percentage of the Cities' inmates
proportionate s are of use of the services provided by Yakima County's
behavioral hea th service provider, which is currently Central Washington
Comprehensiv Mental Health, to the actual cost of the total contract for
Yakima Count's behavioral health service provider.
E. Each quarter Y~kima County shall send to the Cities an accounting of the
Medical Premi1ImFund.
F. In the event Y $Ïma County's actual authorized medical, psychiatric, and
dental costs fo~ a quarter exceed the funds available in the Medical Premium
fund at the c1o~e of the quarter, the Cities agree to compensate Yakima
County for all ~aid cost.s exceeding the funds available at the end of the
quarter within $0 days following receipt of said medical billing.
. G. Upon the effective date ofthis Second Amendment~ Yakima County shall
have and sha~t aintain a Pharmacy Agreement or in-house pharmacy.
H. An ongoing r~ . ew process will be established between Yakima County and
the Cities to dress concerns about accountability for costs and services.
. i
BOARD OF YAKIMA COUNT
COMMISSIONERS
ATTEST:
By:
,I
I
. I
Ron~ld F. Gamache, Chairan
I
Carla Ward, Clerk of the Board of
Yakima County Commissioners
A roved as to Form:
I
K:\FINANCE\yalcimajail\;1-15-{)4 Yakima brie,g paper.I::>OÇ; ...
I
I
I
7 E-l
James M. Lewis, Commissioner
By: Ronald S. Zirkle
Jesse S. Palacios, Commissioner Yakima County Prosecuting Attorney
CITY OF ALGONA, W A Approved as to Form:
By:
Glenn Wilson, Mayor George Kelley, Algona City Attorney
Estimated ADP:
CITY OF AUBURN, W A Approved as to Form:
By:
Pete Lewis, Mayor Daniel B. Heid, Auburn City Attorney
Estimated ADP:
TOWN OF BEAUX ARTS VILLAGE, W A Approved as to' Form:
By:
Charles R. Lowry, Mayor Wayne Stewart, Town Attorney
Estimated ADP:
CITY OF BELLEVUE, W A Approved as to Form:
By:
Steve Sarkozy, City Manager Lori Riordan, Acting City Attorney
Estimated ADP:
CITY OF BLACK DIAMOND, W A Approved as to Form:
By:
Howard Botts, Mayor Loren D. Combs, City Attorney
Estimated ADP:
CITY OF BOTHELL, W A Approved as to Form;
By:
Jim Thompson, City Manager Michael E. Weight, BotheU City Attorney
Estimated ADP:
\
CITY OF BURlEN, W A Approved as to Form:
By:
Gary P. Long, City Manager Lisa Marshall, BurienCity Attorney
Estimated ADP:
K:\FINANCE\yakimajail\II-15-{)4 Yakima briefing paper. DOC
8 F-5
CITY OF CARNATION, W A
:
I
i
!
By: I
Woody Edvalson, City M,nager
Estimated ADP:
CITY OF CLYDE HILL, W A
!
I
I
B~ I
George S. Martin, Mayor I
Estimated ADP: 1
i
i
CITY OF COVINGTON, W A I
1
By: .
Andy Dempsey, City Man¡ager
Estimated ADP:
I
CITY OF DES MOINES, W A I
i
!
I
By
City Manager
Estimated ADP:
i
i
I
1
I
I
I
I
i
1
i
i
CITY OF FEDERAL WAY, W Ai
i
CITY OF DUVALL, W A
By:
Becky Nixon, Mayor
Estimated ADP:
B~
David H. Moseley, City r-. anager
Estimated ADP:
CITY OF ISSAQUAH, W A
By:
Ava Frisinger, Mayor
Estimated ADP:
CITY OF KENMORE, W A
.' .
. ,,: . .
'. .
.
K:\FINANCE\yakimajail\1I-15-04 Yakima brie~ng paper.DOC
I
!
1
I
I
Approved as to Fonn:
Phil A. Olbrechts, Carnation City Attorney
Approved as to Fonn:
Clyde Hill City Attorney
Approved as to Fonn:
Duncan C. Wilson, Covington City Attorney
Approved as to Fonn:
Des Moines City Attorney
Approved as to Fonn:
John L. O'Brien, Duvall City Attorney
Approved as to Fonn:
Federal Way City Attorney
Approved as to Fonn:
Wayne D. Tanaka, Issaquah City Attorney
Approved as to Fonn:
.
9 b-\
By:
Stephen L. Anderson, City Manager Michael R. Kenyon, Kenmore City Attorney
Estimated ADP:
CITY OF KIRKLAND, W A Approved as to Form:
By:
David Ramsay, City Manager Gail Gorud, Kirkland City Attorney
Estimated ADP:
CITY OF LAKE FOREST PARK, W A Approved as to Form:
By:
David R. Hutchinson, Mayor Michael P. Ruark, Lake Forest Park
Estimated ADP: City Attorney
CITY OF MAPLE VALLEY, W A Approved as to Form:
By:
John F. Starbard, City Manager Maple Valley City Attorney
Estimated ADP:
CITY OF MEDINA Approved as to Form:
By:
Douglas J. Schulze, City Manager Kirk R. Wines, Medina City Attorney
Estimated ADP:
CITY OF MERCER ISLAND, W A
Approved as to Form:
By:
Richard M. Conrad, City Manager
Estimated ADP: Londi K~ Lindell, Mercer Island City Attorney
CITY OF NEWCASTLE, W A , Approved as to Form:
Andrew J. Takata, City Manager Newcastle City Attorney
Estimated ADP:
CITY OF NORMANDY PARK, W A Approved as to Form:
By:
Merlin MacReynold, City Manager Susan Rae Sampson, Normandy Park
Estimated ADP: City Attorney , "",- ----
,-
:"-:
K:\FrNANCE\yakimajail\II-15-04 Yakima briefing paper. DOC
10 E-to
I
CITY OF NORTH BEND, W A 1 Approved as to Fonn:
i
I
By: I
Joan Simpson, Mayor Michael R. Kenyon, North Bend City Attorney \
Estimated ADP: i
CITY OF PACIFIC, W A i Approved as to Form:
By: I
i
Howard Erickson, Mayor! Bruce Disend, Pacific City Attorney
Estimated ADP: i
1
i
CITY OF REDMOND, W A I Approved as to Form:
I
I
i
I
Rosemarie Ives, Mayor i Redmond City Attorney
Estimated ADP: I
i
1
I
CITY OF RENTON, W A Approved as to Form:
By: I
Kathy Keolker- Wheeler, r-,hyor Lawrence J. Warren, Renton City Attorney
Estimated ADP: i
1
1
CITY OF SAMMAMISH, W A I Approved as to Form:
1
By . Ben yazici, City Managerl
Bruce Disend, Sammamish City Attorney
Estimated ADP: i
CITYOFSEATAC, WA ! Approved as to Form:
By: 1
, City M+ager
Robert L. McAdams, SeaTac City Attòrney
Estimated ADP:
I f
I
CITY OF SEA TTLE,W A I Approved as to Form:
1
By: . I
Gregory J. Nickels, Mayof Thomas A. Carr, Seattle City Attorney
Estimated ADP: I
i
CITY OF SHORELINE, W A Approved as to Fonn:
.. ..... ::.. ,'....f"~' '.. ""..." -
, ...
';""'. ':.,' .'
""flN ANCEl,.~~ j,¡1\ 11,1 S.Q4 Y ," ~ ...jog ..",. DOC
1
I
I
llE- \ \
By:
Steven Burkett, City Manager Ian Sievers, Shoreline City Attorney
Estimated ADP:
CITY OF SKYKOMISH, W A Approved as to Fonn:
By:
Skip Mackner, Mayor Skykomish City Attorney
Estimated ADP:
CITY OF SNOQUALMIE, W A Approved as to Fonn:
By:
Randy Fuzzy Fletcher, Mayor Pat Anderson, Snoqualmie City Attorney
Estimated ADP:
CITY OF TUKWILA, W A Approved as to. Fonn:
By:
Steve Mullet, Mayor Robert F. Noe, City Attorney
Estimated ADP:
CITY OF WOODINVILLE, W A Approved as to Fonn:
By:
Pete Rose, City Manager Wayne D. Tanaka, Woodinville City Attorney
Estimated ADP:
TOWN OF YARROW POINT Approved as to Fonn:
By:
Jeanne R. Berry, Mayor Wayne Stewart, Yarrow Point Town Attorney
Estimated ADP:
.STATEOFWASHINGTON)
) ss.
COUNTY OF )
On this day personally appeared before me, the Undersigned, a Notary Public üï and for
the State of Washington, duly commissioned and sworn, .., to
me known to be the City Mooager/Mayor of the Cityrrown of ,
a Washington municipal corporation, the corporation that executed the .foregoing instrume.nt, 004 '
acknowledged the said instrument to be the free and volUntary act and deed
K:\FrNANCE\yakimajail\II-15-04 Yakima briefing paper.DOC
12 E-\l.
I
I
i
for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to
execute said instrument. I
1
i
Given under my hand and ?fficial seal this - day of
1
i
,2002.
(notary signature)
i
I
i
1
1
i
i
i
i
i
i
i
i
1
i .
Interlocal to be filed with the Y ak~ma County Auditor
. 1
I
I
(typed/printed name of notary)
Notary Public in and for the State of Washington
My commission expires:
K:\FINANCE\yakimajail\ll-IS...04 Yakima
paper.DOC .13 E -13
Attachment A
Minimum Daily Bed Commitment by City
it
Igona
uburn
ellevue
Bothell
Burien
ovington
es Moines
uvall
Federal Way
Issaquah
Kenmore
irkland
ake Forest Park
edina
Mercer Island
ormandy Park
orth Bend
Redmond
Renton
ammamish
eaTac
eattle
horeline
noqualmie
ukwila
oodinville
otal
K:\FINANCE\yakimajail\1 1-15-04 Yakima briefing paper. DOC
Yakima
Commitment
3.0
88.5
27.0
2.0
4.0
2.4
17.0
1.0
29.0
2.0
3.0
12.5
2.5
0.7
4.0
0.4
2.0
20.0
27.0
1.5
4.1
155.0
18.0
1.0
11.0
1.5
440.1
14 E~ \1i
i
I
I
I
I
I Attachment B
Initial Allrcation of 100 Reduced Rate Beds
I
I
i
i
:
I
i
I
Agencies
AIgona
Auburn
Bellevue
Bothell
Burien
Covington I
Des Moines I
Duvall i
Federal Way I
Issaquah I
Kenmore I
Kirkland t
lake Forest P rk
Medina I
Mercer Island I
Newcastle i
Normandy pa~k
North Bend I
i
Redmond I
Renton I
Sammamish
SeaTac
Seattle
Shoreline
Snoqualmie
Tukwila
Woodinville
Total
Yakima
Commitment
3.0
88.5
27.0
2.0
4.0
2.4
17.0
1.0
29.0
2.0
3.0
12.5
2.5
0.7
4.0
0.0
0.4
2.0
20.0
27.0
1.5
4.1
155.0
18.0
1.0
11.0
1.5
440.1
%
Share
0.7%
20.1%
6.1%
0.5%
0.9%
0.5%
3.9%
0.2%
6.6%
0.5%
0.7%
2.8%
0.6%
0.2%
0.9%
0.0%
0.1%
0.5%
4.5%
6.1%
0.3%
0.9%
35.2%
4.1%
0.2%
2.5%
0.3%
100.0%
Initial
100 Bed
Distribution
0.7
20.1
6.1
0.5
0.9
0.5
3.9
0.2
6.6
0.5
0.7
2.8
0.6
0.2
0.9
0.0
0.1
0.5
4.5
6.1
0.3
0.9
35.2
4.1
0.2
2.5
0.3
100.0
I
I
i
i.
Note: as part of the annual recon~iliation, reduced rate beds initially allocated to cities that only
need part or none oftheir share 1ill be reallocated to th~ remaining cities... ' .
. I
I
i
I
I
I
i
i
i
I
I
i
I
I
I
!
I.
I
I
i
I
. I
K:\FINANCE\yakima jail\ll-15-04 Yakima brie~ng pa~.DOC
I
15
E --15
Attachment C - Table
2003 Reconciliation arid Payment of Unused Beds and Method for Annual Allocation and Réconciliation of Unused Beds
Allò6tJo'ÌI of All Vnuud BèdI. IlÍcludlnll00 beds at Rodúoed. Rite
Filial Year End ReconciliatIOn
2003 ~!h Quarter
ç
Step 1 Step 2 Step 3 Step 4 4tb Qulrter
EADP EADP Additional Payment Due on Unu..d Beds
EADP 2003 Cities < Revised Preliminary Cities Still < Allooate Final Beds at Beds at (no medical r... since only paid on used beds)
. Yaidma 4th Qtr Over! Tbeir Bed % Surplus Over! 100 Bed Surplus Their Bcd Surplus 00 Bed Full Reduced Full Reduced Total
.. ---.- CòrrmitinOl\t ADP lUiIder) Commitll1ent Share Beds . (Under) Distribution Beds Commitment Beds Distribution Price Price Price Price Cha,"
Bellevue... 27.00 27.63 0.63 0.0% 0.6 6.1 6.1 0.0 0.0 27.6 0 0 0
lIsoquah: 2.00 2.10 0.10 0.0% 0.1 0.5 0.5 0.0 0.0 2.1 0 0 0
Newcasde 0.00 0.25 0.25 0.0% 0.3 0.0 0.0 0.0 0.0 0.0 0.3 0.0 0 0 0
Tukwila' \1.00 \2.80 1.80 0.0% 1.8 2.5 2.5 0.0 0.0 12.8 0 0 0
Algona 3.00 1.16 (1.84) 3.0 0.7% (1.8) 0.7 0.0 3.0 0.1 0.8 22 0.8 5.082 2,003 7,085
Auburn 88.50 62.67 (25.83) 88.5 22.1% (25.2) 20.1 0.0 88.5 3.0 23.1 64.7 23.1 10,172 59,092 69,263
Bothell 2.00 1.79 (0.21) 2.0 0.50/, (0.2) 0.5 OJ 0.0 0.2 1.8 0.2 0 492 492
Burien 4.00 1.85 (2.15) 4.0 1.0% (2.1) 0.9 0.0 4.0 0.1 1.0 2.9 1.0 5,312 2,671 7,983
Còvington 2.40 0.00 .(2.40) 2.4 0.6% (2.4) 0.5 0.0 2.4 0.1 0.6 1.8 0.6 8,649 1,602 10,252
Des Moines 17.00 7.72 (9.28) 17.0 4.2% (9.2) 3.9 0.0 17.0 0.6 4.4 12.4 4.4 23,245 11,351 34,596
Duvall 1.00 0.00 . (1.00) 1.0 0.2% (1.0) 0.2 0.0 1.0 0.0 0.3 0.7 0.3 3,604 668 4,272
Federal Way 29.00 14.24 (\4.76) 29.0 7.2% (14.6) 6.6 0.0 29.0 1.0 7.6 21.2 7.6 34,361 19,363 53,725
Kenmore 3.00 0.00 (3.00) 3.0 0.7% (3.0) 0.7 0.0 3.0 0.1 0.8 22 0.8 10,812 2,003 12,815
Kitkland 12.50 12.24 (0.26) 12.5 3.1% (0.2) 2.8 2.7 0.0 0.2 12.2 0.2 0 444 444
Lake Fo- Park 2.50 0.26 (2.24) 2.5 0.6% (2.2) 0.6 0.0 2.5 0.1 0.7 1.8 0.7 7,724 1,669 9,394
Medina 0.70 0.53 (0.17) 0.7 0.20/, (0.2) 0.2 0.0 0.7 0.0 0.2 0.5 0.2 0 467 467
Mercer Island 4.00 1.26 (2.74) ~.O 1.0% (2.7) 0.9 0.0 4.0 0.\ 1.0 2.9 1.0 8.204 2,671 10,874
Normandy Park 0.40 0.11 (0.29) 0.4 0.1% (0.3) 0.1 0.0 0.4 0.0 0.1 0.3 0.1 906 267 1.173
North Bend 2.00 0.21 (1.79) 2.0 0.5% (1.8) 0.5 0.0 2.0 0.1 0.5 LS 0.5 6,190 1,335 7,526
Redmond 20.00 7.70 (12.30) 20.0 5.0% (12.2) 4.5 0.0 20.0 0.7 5.2 14.6 .5.2 34,164 13,354 47,5!8
Renton 27.00 15.23 (11.77) 27.0 6.7% (11.6) 6.1 0.0 27.0 0.9 7.1 19.8 7.1 22,280 18,028 40,308
Sammamlsh LSO 0.39 (1.11) I.S 0.4% (1.1) 0.3 0.0 LS 0.1 0.4 1.1 0.4 3,478 1,002 4,480
SeaTac 4.10 3.99 (0.11) 4.1 1.0% (0.1) 0.9 0.8 0.0 0.1 4.0 0.1 0 210 210
Seattle 155.00 90.93 (64.07) 155.0 38.7% (63.0) 35.2 0.0 155.0 5.3 40.5 113.4 40.5 110,624 103,494 214,118
Shoreline 18.00 10.53 (7.47) 18.0 4.50/, (7.3) 4.1 0.0 18.0 0.6 4.7 13.2 4.7 12,979 12,019 24,998
Snoqualmie 1.00 0.96 (0.04) 1.0 0.2% (0.0) 0.2 0.2 0.00 0.04 1.0 0.04 0 93 93
Woodinvllle L50 0.00 11.50\ LS 0.4% II.S\ 0.3 0.0 I.S 0.1 0.4 1.1 0.4 5,406 1,002 6,407
Total 440.10 276.55 (163.55) 400.1 100.0% 2.8 (163.6) 100.0 13.1 380.5 13.1 100.0 340.1 100.0 313.Q9! 255.300 568,391
n1
\
-
'EADP" is the Estimated Averagè Daily Population. also known as the Ya1cirna Minimum Daily Bed Commitment
F~
S
CIties wIth no minimum bed'COmmltmellt aM no loll da". {and thus not Included abovel
Beaux Arts Clyde Hill Kent
Black Diamond Bnwnclaw Maple Valley
Camatlon Hunts Point Milton
Pacific
SkykomiJh
Yanow Point
K:\FtNANCE\yakìmajai1\11-15-O4 Yakima briefing paper.DOC
16
1
Attachment C: Explanationrf Annual Reconciliation Per Amendment # 2, Section 3 b.
I
City A I
. Minimum bed commitment 27 beds
. Estimated share of reduced rate beds: 6.1
. 2004 Actual Use: 25 first qfarter; 27 second quarter; 30 third quarter; 38 fourth quarter; 30
for the whole year. 1
By the end of 2004, City A has averaged 30 beds for the whole year; however, its use has fluctuated
ITom quarter to quarter. Each mon~, City A pays for its actual bed use. At the end of the first
quarter, City A pays for two additi~nal beds at the reduced rate (the difference between its actual bed
use and its minimum commitment») The second and third quarters, City A pays for its actual bed use
(which equaled or exceeded its bedl commitment). AB part of the fourth quarter reconciliation, City A
is given a credit for its first quarterlpayment for the two additional beds so that the total City A pays
for 2004 equals 30 beds (its actualrse). Since City A has fully met its bed commitment, it has no
need for its share of the reduced ra~e beds (it was entitled to 6.1 reduced rate beds). Accordingly, the
6.1 reduced rate beds are reallocat~ to the cities which did not meet their bed commitment.
i
i
City B: I
. Minimum bed commitment~ 2 beds
. Estimated share of reduced Irate beds: .5
. 2004 Actual Use: 2 (howerer, it fluctuates between 1 and 3 from month to month)
I '
By the end of 2004, City B has av~aged two beds for the whole year (its minimum bed
commitment). However, in Janu , it used one bed, in February, it used two beds, and in March it
used three beds - averaging out to ! 0 beds for the quarter. City B pays for one bed in January, two
beds in February, and three beds in March. Since City B has fully met its bed commitment, it has no
need for its share of the reduced ra~e beds (it was èntitled to .5 of a reduced rate bed). Accordingly,
this .5 reduced rate bed is realloca,d to the cities which did not meet their bed commitment.
i
City C: I
. Minimum bed commitmentí' 155 beds
. Estimated share of reduced rate beds: 35
. 2004 Actual Use: 80 (for t e purposes of simplicity, assume every month equals 80 beds).
i
City C's actual use falls short of it~ minimum bed commitment. Under this proposal, each month,
City C pays for, .the 80 beds, it actu411y used. At en, d of each quarter,. City C P,ays the difference
between its actual use and its mini~um bed commitment (in this case, 35 beds at the reduced rate aþ.d
40 beds at thefull rate). i
I
i .
At the end of the year, a final reco~ciliation is performed whiéh not only takes into account City C's
bed use, but also incorporates any fverages from other cities which exceeded their bed commitment.
Base, d on "this fma"lcaICU,latiO, n, CitC ',eceives, 5' more. of the reduced ra,te,beds., (not all of the cities
used their reduced rate beds). By e el!d of the year, City C will have paid for 40 beds at the reduced
rate (35 from the original allocatio plus 5 more b~s from cities which didn't need the reduced rate
beds) and 115 beds at the full rate for a total of155-beds.
- I
I
I
I
, . I'
K:\FINANCE\yakimaJail\lH5~4 Yakima briefinfpaPer.oocpage 17 E -Il
I
1
i
I
Attachment C: Explanation of Annual Reconciliation Per Amendment # 2, Section 3 b.
City A
. Minimum bed commitment: 27 beds
. Estimated share of reduced rate beds: 6.1
. 2004 Actual Use: 25 first quarter; 27 second quarter; 30 third quarter; 38 fourth quarter; 30
for the whole year.
By the end of 2004, City A has averaged 30 beds for the whole year; however, its use has fluctuated
from quarter to quarter. Each month, City A pays for its actual bed use. At the endofthe first
quarter, CityA pays for two additional beds at the reduced rate (the difference between its actual bed
use and its minimum commitment). The second and third quarters, City A pays for its actual bed use
(which equaled or exceeded its bed commitment). AB part of the fourth quarter reconciliation, City A
is given a credit for its first quarter payment for the two additional beds so that the total City A pays
for 2004 equals 30 beds (its actual use). Since City A has fully met its bed commitment, it has no
need for its share of the reduced rate beds (it was entitled to 6.1 reduced rate beds). Accordingly, the
6.1 reduced rate beds are reallocated to the cities which did not meet their bed commitment.
City B:
. Minimum bed commitment: 2 beds
. Estimated share of reduced rate beds: .5
. 2004 Actual Use: 2 (however, it fluctuates between 1 and 3 from month to month)
By the end of 2004, City B has averaged two beds for the whole year (its minimum bed
commitment). However, in January, it used one bed, in February, it used two beds, and in March it
used three beds - averaging out to two beds for the quarter. City B pays for one bed in January, two
beds in February, and three beds in March. Since City B has fully met its bed commitment, it has no
need for its share of the reduced rate beds (it was entitled to .5 of a reduced rate bed). Accordingly,
this .5 reduced rate bed is reallocated to the cities which did not meet their bed commitment.
City C:
. Minimum bed commibnent: 155 beds
. . Estimated share of reduced rate beds: 35
. 2004 Actual Use: 80 (for the purposes of simplicity, assume every month equals 80 beds).
City C's actual use falls short of its minimum bed commitment. Under this proposal, each month,
City C pays for the 80 beds it actually used. At end of each quarter, City C pays the difference -
between its actual use and its minimum bed commitment (in this case, 35 beds at the reduced rate and
40 beds at the full rate). -
- At the end of the year, a final reconciliation is perfonned which not only takes into account City C's
bed use, but also incorporates any overages from other cities which exceeded their bed commitment.
Basedon this final calculation, City C receives 5 more of the requced rate beds (not all of the cities.-
used their reduced rate beds). By the end ofthe year, City C will have paid for 40 beds at the reduced
rate (35 from the original allocation plus 5 more be~ from cities which didn't need the reduced rate
beds) and 115 beds atthe full rate fora total of155 beds.
K:\FINANCE\yakimajail\ll-15-04 Yakima briefing paper.DOC
17 ¡;:-\~
VIA:
FROM:
SUBJECT:
I
I
i
I
1 MEMORANDUM
November 30, 20041
Parks, Recreation, H~man Services & Public Safety Committee
David Mos anager
[wen Wang, Manag¿ nent Services Director ~
Jail Advisory Group 2005 Budget and Assessment
5.F
DATE:
TO:
Policy Question I
Should the City continue to participate in the Jail Advisory Group (JAG) and accept its prorated 2005
assessment? I
I
BaclQ!round
Along with their agreement with Ya imaCounty for Jail services, the 35-city consortium also entered
into an internal agreement (Jail Inter cal Agreement) amongst themselves. The Jail Advisory Group
(JAG) was formed, for planning, mo itoring, and administering issues related to jail services-
Subsequently, the Jail Oversight Ass mbly (Assembly), which consists of elected officials, was also
formed to provide policy guidance t the JAG.
JAG had a budget of $88,000 in 2001. ' of which $5,000 ;s .expccted to be. spent during 2004 and $83,000
would be available for 2005 expenditures. The Assembly reviewed and approved 2005 budget for JAG at
their November 10lh meeting. The b~dget calls for a maximum spending authority of $228,484. The
bUdge.t will be a 110. cated in two stage~,. : the initial spend.in~. aut!1~rity is I.il~ited to $150,250, :vhich will be
funded by the $83k carry-over from' 004 and would reqUIre billing to cIties for $67,250. With a
recommendation from the JAG, the ssembly Executive Committee may authorize the additional
spending up to the maximum spendi g authority, and a second billing to cities up to $78,234 for a total
2005 assessment of $145,484. I
i
Federal Way's share of initial 2005 Jssessment will be $4,203, and potentially additional assessment of
$5,157, fora maximum of $9,360. :
i
d . i
Staff Recommen atlOn i
The assessment is part of the city's j~il budget. Staff recommends Council approve the 2005 JAG budget
and assessment. 1
I
Attachment :
A. JAG 2005 Budget I
B. JAG Administrative Duties r
c. Strategic Planning for Loca.~ Jail Capacity and Services, Scope of Work
D. Assessment by City .1
E. Assembly Votes I
I
. I
Committee Recommendatiòn . I .
Forw~rd the ~O05 JAG budget and tsessment to full Council for approval atthe December 21 regular
council meetmg. I -
APPROVAL OF COMMITTll:)¡: RlœORT:
.. -...----. ----- --..--. u_..-.--
------. ----- _un
. --'--- .----. .'" >n'----.."-
Committee Chair
Committee Member
Committee Member
.
K:\FINANCE\yakima jail\jag assessment DOC
1
ç:- \
Attachment A: Jail Advisory Group (JAG) 200S Bud2et
Th
db d t
"d
fì th fì 11
e propose u ge provl es or e 0 owmg:
2005 Initial
2004 Budget 2005 Maximum
Costs for Contract Services Bude:et Authority Bude:et Authority
JAG Administration $0 $55,000 $93,234
Supplies/Printing $0 $10,000 $10,000
Jail Planning $0 $80,000 $120,000
City ofTukwila $5,000 $5,250 $5,250
TOTAL COSTS $5,000 $150,250 $228,484
JAG Administration: This service would begin in 2005; therefore, there are no expenses in 2004.
The proposed budget would cover up to a full-time level of service, but the initial assessment would
support a part-time level of consulting services. The JAG will evaluate the initial level of service in
2005. Please see Attachment A for approved JAG Administrative Duties.
Jail Planning: The initial draft plan expenditure authority is set at $80,000 to be spent starting
January 1,2005. As part ofthe Jail mterlocal Agreement (section 6.1.b.iii), future planning for jail
capacity is an important decision for all cities. The proposed jail planning work begins the process of
a multi-year effort to analyze all possible alternatives for future jail capacity. Please see Attachment
B for Proposed Scope of Services - Strategic Planning for Local Jail Capacity and Services.
City of Tukwila: Reimbursement to the City of Tukwila for servipes as the fiduciary agent pursuant
to the jail interlocal agreement.
K:\FlNANCE\yakima jail\jag assessmentOOC
2
\= -2.
.
Attachment B: Ja, I Advisor
I
Basic Function:: '
Under the direction of the Jail Advi~ory Group (JAG), perfonn a variety of duties relating to the
administration of three interlocal aweements dealing with jail services for King County cities.
Provide staff support by developina strategies and policies relating to current and future jail
management and services. This will be a professional services contract with either an individual or
with a consulting finn. I
I
Representative Duties: ¡
. Perfonn a variety of admin1~trative tasks relating to contract management, including
scheduling meetings, prepatfing agendas, and writing meeting summaries for the Executive
and full JAG boards. I
. Support the JAG in deVelO~ng operational policies and procedures to resolve issues.
Examples include: develop a protocol with King County on the transfer of inmates from the
medical and psychiatric uni s; allocation of King County jail beds among the cities;
disposition of Belle vue lan4 and use ofthe proceeds from the sale of the land. '
. Booking Alternative Study:' I Review current booking practices within King County and
propose more efficient methods to have alternative booking facilities with local cities rather
than with King County Go~ernment.
. Respond to and evaluate cofnplaints involving the contracts.
. Be able to forecast near-tenþ population trends and analyze implications for the collective
group and individual cities F needed.
. Monitor populations housed within King County and Yakima County Jails.
. Prepare and maintain a vari~ty of reports of a statistical nature identifying general usage of
jail facilities. r
. Communicate inmate popu~ation and concerns to the JAG Executive Board for resolution.
. Establish policies and proc;ures that support the mission ofthe JAG.
. Develop, plan, coordinate. d evaluate activities that support, or enhance the function of the
JAG or the relevant contrac s.
. Research potential funding pr grant sources available for jail construction.
. Provide infonnaÜon, analy~es, and other support to JAG regarding strategies for handling city
inmate population. I
i '
Required Knowledge: I
. ~amiliarity with the criminfl justice system, including corrections, civil and constitutional
nghts. ii,
. Current trends in C" orreCti,o~al facilities and recent court cases affecting jail operations.
. Organization and planning þkills. '
~ Principles and 'practices of foOfJ'acl manag, ement,and negotiation. '
. Principlès and practices of ranaging interlocal agreements.
I
I
I
I
I
I
K:\FINANCE\yakimajail\jag assessment. DOC I
3
~-3
Attachment C: Strate2ic Plannin2 for Local Jail Capacity and Services
Scope of Services
Purpose
The King County Jail Administration Group representing a consortium of37 cities in King County
Washington is requesting proposals to create a strategic plan for local jail capacity, booking and
alternative sentencing services in King County in order to plan for the most effective means to
provide detention facilities for city inmates for the next twenty years. Included in this review would
how proceeds from the sale of joint property will be used to help finance the options proposed.
Background
In 2001, King County Government negotiated a long-tenD contract with its 37 cities to eliminate city
misdemeanant population from King County detention facilities by 2012. A consortium of King
County cities negotiated a long-term contract with Yakima County to house city misdemeanants until
2010. King County cities negotiated an interlocal agreement with each other to coordinate jail
services and plan for long-tennjail capacity and facilities after the. conclusion ofthese two
agreements. This strategic planning process will begin in 2005 and is expected to identify and
analyze several options which may include: one or several new jail facilities, expansion of current
local jail facilities, continuation of contract services with other jurisdiction, changes in current
criminal justice policies and procedures, or combinations of all these alternatives.
Overall Design
Phase I: Project Initiation
. Create Steering Committee to work with JAG in providing oversight of project to include the
following: ' 1
0 Include Executive Committee Members and other interested Assembly Members
0 Jail Administration arid Operation Group representatives .
0 Stakeholder representatives from criminal justice system: police, jails, courts,
pn;>secution, and defense
. Finalize Project Scope and Timeline
. Create criteria for analyzing long-range capacity and facility options
Phase II: Fact FindinglData Collection
. Review available documentation and historical usage information
. Develop and conduct survey of stakeholders
. Conduct interviews with key stakeholders
. Conduct additional research on detention facility planning
. Identify recent changes in criminal justice policy
. Review relevant variables in projecting jail capacity. Include crime and arrest rates,
demographics, economic trends, and types of crimes.
. Review the current criminal justice court process and identify ways to create a more efficient
system . .
. Review alternatives to incarceration and current practices
K:\FINANCE\yakima jail\jag assessment. DOC
4
~-~
I
I
I
I
i
I
I
I
i
I
Phase III: Analysis I
. Create ten to twenty year fo~ecasts for demand of jail capacity and alternative sentencing
services based on several sc~narios
. Identify and assess potential capacity and facility alternatives to meet the projected demand.
0 Identify costJbenefit~ of each alternative
0 Evaluate each altern,tive based on the criteria originally established
. Identify màjor issues for futpre jail planning
0 Include best practic<$, location, pricing models, and coordination with criminal justice
i
system i
i
I
Phase IV: Reporting I
. Develop conclusions and ret°mmendations
0 Implementation sch~dule, projected costs and alternatives
I .
. Develop draft report i
. Present final report :
i
i
.
Document Findings
K:\FINANCE\yakima jail\jag assessment.DOC
5 f-S
Attachment D: Assessment by City
City Assessments
Revenues by City: Formula based on Population and Yakima Bed Commitment
2005 Budget 2005 Initial
Revenues by City 2004 Authority Assessment
Algona $ 250 $ 250 $ 250
Auburn $ 10,056 $ 16,897 $ 7,587
Beaux Arts Village $ 250 $ 250 $ 250
Bellevue $ 6,462 $ 10,859 $ 4,875
Black Diamond $ 250 $ 250 $ 250
Bothell $ 728 $ 1,223 $ 549
Burien $ 1,432 $ 2,406 $ 1,080
Carnation $ 250 $ 250 $ 250
Clyde Hill $ 250 $ 250 $ 250
Covington $ 705 $ 1,185 $ 532
Des Moines $ 2,622 $ 4,406 $ 1,978
Duvall $ 250 $ 250 $ 250
Enumclaw $ - $ - $ -
Federal Way $ 5,571 $ 9,360 $ 4,203
Hunts Point $ 250 $ 250 $ 250
Issaquah $ 647 $ 1,086 $ 488
Kenmore $ 921 $ 1,547 $ 694
Kent $ - $ - $ -
Kirkland $ 2,717 $ 4,566 $ 2,050
Lake Forest Park $ 665 $ 1,117 $ 502
Maple Valley $ 493 $ 828 $ 372
Medina $ 250 $ 250 $ 250
Mercer Island $ 1,109 $ 1,863 $ 837
Milton $ 250 $ 250 $ 250
Newcastle $ 269 $ 452 $ 203
Normandy Park $ 250 $ 250 $ 250
North Bend $ 350 $ 588 $ 264
Pacific $ 250 $ 250 $ 250
Redmond $ 3,456 $ 5,806 $ 2,607
Renton $ 4,393 $ 7,381 $ 3,314
Sammamish $ 1,282 $ 2,154 $ 967
SeaTac $ 1,229 $ 2,065 $ 927
Seattle $ 33,793 $ 56,782 $ 25,495
Shoreline $ 3,497 $ 5,876 $ 2,638
Skykomish , $ 250 $ 250 $ 250
Snoq!1almie $ 250 $ 250 $ 250
Tukwila $ 1,637 $ 2,750 $ 1,235
Woodinville $ 468 $ 787 $ 353
~
Yarrow Point $ 250 $ 250 $ 2~0
Total All Cities $ 88,000 $ 145,484 . $ 67,250
(
K:\FINANCE\yakima jail\jag assessment. DOC
6
f--~
Algona
Aubum part
Bea ux Arts
Black Diamond
Bothell part
Burien
Carnation
Clyde Hill
Covington
Des Moines
Duvall
Enumclaw part
Federal Way
Hunts Point
Issaquah
Kenmore
Kent
Kirkla nd
lake ~rest Park
Maple Valley
Med ina
Mercer Island
Milton part
Newcastle
Normandy Park
North Bend
Pacific part
Redmond
~nton
S:lmmamisll
S3aTac
91oreline
S<ykomisll
Sloq ua Imie
Tukwila
Woodinville
Yarrow Point
Total Votes
K:\FINANCE\yakima jail\jag assessment. DOC
I
i
I
i
~ttachment E:
!
2,590
43,890
302
3,995
16,250
31,480
1,905
2,830
14,850
29,120
5,460
11,140
83,500
445
15,110
19,200
84,210
45,630
12,750
15,730
2,970
21,840
820
8,320
6,345
4,680
5,525
46,480
54,900
35,930
25,100
52,730
210
4,785
17,230
9,905
1,000
Assembly Votes
Estimate
2004
1,788,300
1,432,505
356,798
116,500
572,600
Asæmbly
Votes
1 per 1,000
rounded
117
573
I
April 1, 2004 OFM populations
County cen, Estimàte
Municipality 200 2003
King 1,737,04 1.779,300
Incorporated 1,387,81~ 1,427,457
Unincorp ora ted 349,23+ 351,843
Bellevue 109,827 116,40.0
~attle 563,37$ 571,900
I
i
2,46~
42,90~
30r
3,97~
16, 11 ~
31 ,88~
1,89~
2,890
13,78~
29,261
4,61~
11,11~
83,25~
448
11,21 ~
18,67Ø
79,52~
45,0~
12,871
14,20ß
3,01~
22,03p
81~
7,731t
6,39þ
4,74
5,37
45,25
50,0
34,10
25,4
53,2
21~
1,6~1
17, 1~1
9,8q9
1,OQ8
i
I
I
I
2,605
43,670
300
4,000
16,250
31,130
1,895
2,790
15,190
29,020
5,545
11,160
83,590
450
15,510
19,170
84,560
45,800
12,700
16,280
2,955
21,830
800
8,375
6,400
4,660
5,545
46,900
55,360
36,560
25,130
52,740
210
5,110
17,240
9,915
990
3
44
1
4
16
31
2
3
15
29
6
11
84
1
16
19
85
46
13
16
3
22
1
8
6
5
6
47
55
37
25
53
1
5
17
10
1
1437
7
ç:-l