Council PKT 06-29-2004 Special
AGENDA
FEDERAL WAY CITY COUNCIL
Special Meeting
Council Chambers - City Hall
June 29, 2004 - 7:00 p.m.
(www.ci.federal-way.wa.us)
*****
I.
CALL MEETING TO ORDER
II.
PUBLIC HEARING - (preliminary)
2005-2006 Biennial Budget
. City Manager Presentation
. Citizen Comment (3-minute limit)
. Council Discussion
III.
ADJOURNMENT
General Governmental Revenue
$32 m illian
State Shared
Revenue
3% Other Taxes
140/0
Misc.
20/0
Prope rty Tax
/ 270/0
Court Fines
4%
Service Fees
11% ~
Lice nse!
Pe r m its ------
30/0
Local Sales
Tax
36%
1
General Governmental Services
Community
Development
100/0
Public Safety
56%
Law (Civil)
2%
PW (Streets)
120/0
Mgmt Svcs
50/0
PKlRec
120/0
2
The Budget Challenge
$4 million General Fund budget gap:
. $2 million base due to past initiatives and local
economy;
. An additional $2 million if the proposed 1-864 is
passed.
. Represents 130/0 of our General Fund budget
. Represents 1/3 of non-public safety related
budget
Council direction is to look at expenditure cuts
as the first course of action to bridge the gap.
3
Methodology in Identifying Priorities
. Approach cuts consistently across departments.
. Breakdown budget/expenditures by programs/
.
services.
. Categorized programs/services into Essential,
Important, and Optional based on community
needs.
4
Definitions
Essential Important Optional
. Legal mandates . Enhance community . Services used by
. Essential life safety safety large population and
. Provide functional of significant
services .
. Essential services infrastructure visibility
to protect public . Provide critical safety- . Services the City
interests net for the most has a high degree of
vulnerable control/d iscretion
. Expand tax base over the level and
quality
. Preserves natural
resources and . Quality of life
investments activities and
Cost/Benefit amenities
.
5
Department Budget By Category
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3 %
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Other Balancing Options. Expenditures
. Review line-item level budget reductions (e.g. overtime,
travel/trai n i ng).
. Fuel contract options.
+ Modify pay and benefits (requires bargaining).
. Review/update indirect cost allocation to CIP projects and
enterprise funds.
. Extend selective hiring freeze indefinitely -- council
added.
+ Reduce GF/Utility Tax subsidy to enterprise operations
-- council added.
9
. Other Balancing Options. Revenue
. Redirect 1 % of utility tax from capital to operations?
. Use REET for new city hall mortgage instead of General
Fund transfer (council approved)
. Review cost recovery ratio for various user fees (land
use/building permit fees, recreation fees, field light
charges, traffic school fee, etc.)
. Business license (new and renewal) fee increase?
+ Reduce subsidy/Increase tournament fees at
Celebration Park - council added.
. Increase police officer contract fees - council added.
+ Ask voters to stabilize property tax rate at $1.30 per
$1,000 A V (or "Lid Lift" vote) to protect base property
tax from 25% roll back?
10
What "Stabilize Property Tax Rate" Means
. Property tax rate dropped from $1.56 in 1997 to $1.30 in 2004.
. Stabilize the tax rate will keep it at $1.30/$1000 A V.
. It will protect the tax from the potential rollback/reduction, it does
not increase the tax rate.
. It is similar to the Fire Department's recent votes to maintain their
tax rate at $1.50.
. Property tax provides 27% of police, road, parks, and other
General Fund services.
. This will cost $1 more per month on a $200,000 home in Federal
Way based on preliminary valuation data.
. It establishes 2005 tax rate only. Future property taxes will
subject to 1 % limit set by 1-747 unless otherwise approved by
future votes.
12
Property Tax Levy Rate History
$16,00
I
$13.84
$14.00
$12,00
$10,00
$8.00
$6,00
$4.00
$2,00
$-
1999 2000
$12.45
$12.2
2001
2002
2003
2004
. Emergency
Medical Svcs
II Library
. Fire District #39
II Port of Seattle
0 Washington State
II King County
0 Federal Way
School District
II City of Federal Way
11
Your Input is Needed
.
.
.
.
June 29th Special Public Hearing
7:00 PM in City Hall
Which program areas should the City reduce (see
following pages for department program details)?
Among the list of other expenditure/revenue options,
which ones should the City further explore?
Should the City ask voters to stabilize the base property
tax, protecting it from the roll back (half of the gap)?
Any additional suggestions?
City Council
04 FTE: 3.50
04 GF: $216k
1-time: $39k
Essential Important Optional
$1301</3.5 FTE $47k/-0-FTE $38k/-0-FTE
. Legislative . Association of Washington . National League of
. Represent FW in regional Cities, Puget Sound Cities, Suburban Cities
forums Regional Council dues Association, Airport
. Puget Sound Clean Air Community Coalition
Agency dues dues
. Council Planning
Retreat
. Travel/training
14
City Manager
04 FTE: 5.00
04 GF: $598k
1-time: $118k/O.5FTE
Essential Important Optional
$385k/3.1 FTE $1411</1.1 FTE $72k/0.8 FTE
. Executive Operations: . Economic Development . Community relations
Provide support to council, . Inter-dept Projects Gail, (newsletter, mirror
respond to citizens, dept customer service, column)
admin contract routing) . Diversity commission
. Court Coordination . Inter-govt & Legislative . Sister City Association
. Coordinate Special Projects relations . Association dues
(CC, NCH, etc) . Media relations travel/training
15
Court
04 FTE: 13.55
04 GF: $1,251 k
1-time: None
Essential Important Optional
$1, 195k/12.6 FTE $561</1.0 FTE $--/-0- FTE
. Court Admin . Court security . Association
. Judiciary dues/travel/training
. Court clerk: operations and
records
. Interpreter, screener,
public defender, probation
16
Community Development
04 FTE: 29.50 (+1 CDBG)
04 GF: $3.128k
1-time: $96k/1.3 FTE
Essential Important Optional
$1 ,999k/21.5 FTE $988k/6.5 FTE $142k/1.5 FTE
. Dept Admin . Economic Development . Interpreter, emergency
. Current planning: . Tourism program messenger
development review . Temp inspection . Wetland/Geo Tech
. Building permit intake, Code compliance consultant
.
inspection, code review Electrical . Posting, recording,
.
. Long-range (comp plan, perm its/i nspections map upkeep,
studies, zoning assistance with
. Archiving Records
amendments, growth stakeholder tasks
reports) . CDBG/Human Services Korean liaison
.
City receptionist: permit fund coordination CERT
. .
center traffic, receipt, . Human Services funding
. Volunteer coordination
phone, passports . Continuing Education,
certification . Event coordination
. Staff council committee,
Neighborhood
commission (LUTC, Econ. .
matching grant
Dev, Planning, HS, L TAC)
Meals for commission
KC health (liquor profit) .
.
Legal notices . Association dues
. travel/training
. Document printing
-1 "7
LAW
04 FTE: 10.38
04 GF: $1,331 k
1-time: $201</0.3 FTE
Essential Important Optional
$1,1441</8.9 FT"E $1311</0.5 FTE $561</1.0 FTE
. Dept Admin . Instigate, response to . DV court advocacy
. Litigation and other claims
proceedings . Monitor outside counsel
. Court proceedings on litigation
(prosecution) . Continuing Education &
. Advise city officials certification
. Administrative hearings
. Staff council, committee,
commission, liaison
meetings
. Contracts
. Public Record Requests
. Negotiations (franchise,
labor, telecom lease, claims
settlement, developer
agreements, property
acquisition)
. Monitor legislation, Case law
1 R
Management Services
04 FTE: 25.00
04 GF: $1 ,816k
1-time: $24k/-0- FTE
Essential Important Optional
$1,0021</13.7 FTE $622/8.8 FTE $192/2.5 FTE
. Dept Admin . Risk management . Wellness, education
. HR operations (recruit, . Web, GAC assistance, employee
benefits, labor contracts, . Annual report recognition, alternative
guidelines) . Graphics work schedule
. Finance Operations . Dept info request . Monthly financial report
(AP I AR/Payroll/recei pts) support . DP IPhone/G I SICopier
. General Accounting I Audit . Business license new software
. Election cost . Replacement equipment evaluation,
. Codification cost equipment, software costing, installation,
. Hearing examiner (Fleet, DP, GIS, Phone, training
. Council committeel copier, GAC, Web) . GIS special data
commission . Purchasing process and analysis, project mailing
. Records management guideline administration labels, etc
. DP, phone, GIS, copier . GIS data and system . Association duesl
operations maintenance travel/trai n i ng
. Fleet maintenance . City-wide training . Certification
. Bank deposit/Interoffice
mail
19
Parks Recreation and Cultural Services
04 FTE: 26.90 (+3.5 DBC/KFT)
04 GF BGT: $3,909k
1-time: $63k/-0- FTE
Essential Important Optional
$2,1541</16.3 FTE $1,6391</10.1 FTE $115k/0.5 FTE
. Dept Admin . Park planning . RWBF
. Ground maintenance . Rec. admin . Arts Commission
. . Celebration Park . Senior and special pop . Parks Commission
operations operations . Youth Commission
. Parks facility . Youth Athletics . Capital projects
maintenance . Adult Athletics . Association dues
. City Hall and other city . Steel Lake Lifeguard /travel/training
building maintenance . Community events and
arts
. Kenneth Jones Pool
. DBC/KFT
. Urban forestry
. Safety training
/certification
20
Public Safety
04 FTE: 155.00
04 GF: $16,589k
1-time: $107k/2 FTE
Essential Important Optional
$1 5, 31 7 k/141 FT E $1,161 k/14 FTE $110k/-0- FTE
. Dept Admin . Contracted services . Explorer program
. Patrol (SRO, Mall, CJTC) . Association dues,
. Court transport, . Volunteer Coordination general travel/training
proceedings . Crime analysis . Miscellaneous items
. Detectives . Special ops training
. Traffic (BOMB)
. Receptionist/Counter . Crime prevention
. Professional standards . Non-sworn patrol/traffic
. Criminal intelligence assistance
. Jail contract admin
. 911 contract admin
. Records, evidence,
quartermaster
. Basic training (FTO, EVOC,
DT, first aid)
. Special ops training (SRT,
MAlT)
'}1
Public Works
04 FTE: 24.65 (+16.85 SW/SWM)
04 GF : $ 3, 762k
1-time: $381</-0-
Essential Important Optional
$2,759/23.6 FTE $9261</1.1 FTE $77k/-Q- FTE
. Dept Admin . ROW Vegetation, . Flower basket,
. Development plan review, landscape, noxious weed, banners, holiday lights
inspection, bond street sweeping, litter . Street tree
requirement, development removal replacement
standards . Overlay program . Association dues
. Traffic maintenance, street . Interagency coordination /travel/training
lights, signals, markings, . Neighborhood traffic
signs, safety program
. Commute trip reduction . Signal timing
. Road surface maintenance . New street lights
. policies, standards, codes . Temp plan reviewer,
. Customer complaints inspector
. Capital program, grant . Minor capital project
. Continuing Education,
certification
22