02-08-24 Agenda Packet
OUR MISSION:
To advise City government to ensure Federal Way is a community that is united amidst diversity, where everyone is equally respected, valued,
needed, and cherished. Equality is not sameness; it is equivalent value.
Staff: Levi Luft, Diversity Equity Inclusion Analyst *TIMES ARE ESTIMATES ONLY
REGULAR MEETING Agenda Hylebos Room Thursday, February 08, 2024
5:30 p.m. - 7:30 p.m.
Notice: Meetings are held in-person. To request an accommodation to attend, please contact Levi
Luft, levi.luft@cityoffederalway.com, 253-835-2653 no later than close of business the day before the
meeting.
1. CALL TO ORDER
2. INTRODUCTION: Commissioners/Staff 3. PUBLIC COMMENTS (2 Minutes/person) 4. COMMISSION BUSINESS:
Topic Action or Info *Est. Time Presenter
A. Approval of Minutes (January 2024) Action 2 Min Chair Abdullah
B. MLK Event Info 5 Min Commissioner Walker
C. Representative Roger Freeman Award Info 5 Min Commissioner Abdullah
D. Federal Way Community Festival Info 7 Min Commissioner Fine
E. Arts Commission Partnership Discussion 5 Min Chair Abdullah
F. Diversity Commission Facebook Account and Webpage Update Discussion 3 Min DEAI Analyst Luft
G. Commissions Involvement Subcommittee and Community Engagement Subcommittee Info 5 Min Commissioner Wallace
H. Community Listening Sessions Info 5 Min Commissioner Wallace
I. ARPA Info 5 Min
Chair Abdullah and
Community Services Manager Bridgeford
J. Monthly Expenditures and Revenue Report Info 3 Min DEAI Analyst Luft
OUR MISSION:
To advise City government to ensure Federal Way is a community that is united amidst diversity, where everyone is equally respected, valued,
needed, and cherished. Equality is not sameness; it is equivalent value.
Staff: Levi Luft, Diversity Equity Inclusion Analyst *TIMES ARE ESTIMATES ONLY
5. STAFF COMMENTS (5 minutes)
6. COMMISSIONER COMMENTS (10 min - 2 minutes/Commissioner) 7. NEXT MEETING
• March 14, 2024, 5:30 p.m. in the Hylebos Room at City Hall in Federal Way, WA
8. ADJOURN
DIVERSITY COMMISSION MINUTES January 11, 2024
Diversity Commission January 11, 2024 Meeting Minutes Page 1
COMMISSION MEMBERS PRESENT: Saudia Abdullah in at 5:23 p.m. Allison Fine in at 5:28 p.m. Tirzah Idahosa in at 5:24 p.m.
Shante Lane on Zoom in at 5:42 p.m.
Trenise Rogers in at 5:33 p.m.
Lisa Wallace on Zoom in at 5:42 p.m. Ron Walker in at 5:48 p.m. and left at 6:15 p.m.
COMMISSION MEMBERS ABSENT:
Chika Onyejiaka
STAFF PRESENT: Levi Luft (Diversity, Equity, and Inclusion Analyst) Victoria Banks (Administrative Assistant I) Sarah Bridgeford (Community Service Manager)
Joanna Eide (Assistant City Attorney)
CALL TO ORDER: Meeting called to order at 5:42 p.m.
INTRODUCTION: Commissioner/Staff: Commissioners and Staff introduced themselves.
PUBLIC COMMENT (2 mins. /person):
A member of the Arts Commission, Commissioner Karen Brugato, stated they are putting on the Arts Explosion/Art Festival, sponsored by Kiwanis and any art is welcomed. The rt Commission are seeking feedback. The festival has changed from being 3 days in previous years to 6 days this
year, which will be held the first weekend of June. Subcommittee for the Arts Commission
would like to have joint commission quarterly meetings with all commissions participating. The purpose of these quarterly meetings is to discuss what does/does not work for the Commissions. The need to compare calendars for the success, also, to keep everyone in the know. The purpose of these quarterly meetings is to discuss what works for the Commissions.
COMMISSION BUSINESS: A. Approval of Minutes (December 2023):
Commissioner Fine motioned to approve the December 14, 2023 meeting minutes and
Commissioner Lane seconded the motion. Motion carried 7-0.
DIVERSITY COMMISSION MINUTES January 11, 2024
Diversity Commission January 11, 2024 Meeting Minutes Page 2
B. Vice Chair Election:
Commissioner Fine motioned to nominate Commissioner Fine for Vice Chair and Commissioner Rogers seconded the motion. Motion did not carry 3-4.
Commissioner Rogers motioned to nominate Commissioner Idahosa for Vice Chair and
Commissioner Walker seconded the motion. Motion carried 4-3. C. MLK Event:
There are three missing opportunities for the strike list (tasks) because Commissioners
Idahosa, Wallace, and Lane are not reflected in participating on the list. Vice Chair Idahosa was given the opportunity to speak during the Introduction of events, right after the Land Acknowledgement. Commissioners Lane and Wallace has declined being on stage to speak. Commissioners will need to arrive at the PAEC by 9:30 a.m. and the core
members (MLK Subcommittee) need to arrive by 8 a.m. Introduction/Welcome table will
be staffed by Commissioner Fine and Vice Chair Idahosa. D. Representative Roger Freeman Award:
At the time of the monthly meeting, Rep. Freeman’s daughter Ayana Freeman had not
responded about being present. There will be a three-minute video montage about Rep. Freeman and two-minute speech about him and a mention of the award will follow. Marketing/advertisement through FWSD Peach Jar is still being established, flyers will
also be handed out at the MLK Event. There is a possibility to email the instructors/den
of students, for high school level participants, has the potential to send out information pertaining to the children participating. The rubric for voting will be sent out soon. E. Federal Way Community Festival:
Commissioner Fine spoke about the delay of the sponsorship forms being sent out due to unforeseen circumstance. Commissioner Fine for vendor participation, combined the Sponsorship form for what type of sponsorship the participants want to provide, with room for a brief description as well. The information that will need to be discussed with
IT/Finance to get clarification is: 1. Who will be the point of contact for payments, 2. Can
Commissioners utilize City accessed Gmail for the point of contact information on the sponsorship form or can the Commissioners add their personal information (i.e. phone number), 3. Payment information/form created on Laserfische, and 4. Will the Diversity Commission’s email or the created Gmail be utilized on the promotional flyers for the
festival?
DIVERSITY COMMISSION MINUTES January 11, 2024
Diversity Commission January 11, 2024 Meeting Minutes Page 3
Staff member Luft stated that they would be able to have a more clarified answer by the
end of business Thursday. Staff member Eide proposed reviewing the form that Commissioner Fine has for sponsorship. F. Diversity Commission Facebook Account and Webpage Update:
Staff member Luft will be the managing the Diversity Commission Facebook account and the City of Federal Way website for the Diversity Commission. As of today, Commissioners stated what they observed Facebook account looked nice but there will be continued review and feedback is welcomed.
G. Commission Involvement Subcommittee and Community Engagement Subcommittee: Commissioner Wallace report that calls have been made but was stalled due to unforeseen circumstances. The goal is to investing in more engagements involving
community interests. Dates and times need to be set up so the subcommittee can move
forward. A suggestion to simultaneously formulate the community calendar while creating opportunities for involvement/engagement sessions. Commissioners Wallace, Idahosa, Abdullah, Rogers would like to be involved. Commissioner Wallace has previous information. Commission Wallace has information to share from the previous
gatherings of the subcommittee.
H. Community Listening Sessions: Commissioner Idahosa states that money needs to be available and questioned who the
City is actually speaking to when it comes to community engagement. Commissioner
Idahosa requests the brake-down of who received all the ARPA funds, including racial and other demographic break down. A public records request through City Clerk’s for the ARPA funds will be needed to obtain the information the commissioners seek and Commissioner Abdullah will spearhead the public request.
I. Monthly Expenditures and Revenue Report: No expenditures to report but a $1000 sponsorship from the Northwest Church was given for the MLK Event. Monthly request for allocation of the DEI allocations was made by
the Commissioners.
STAFF REPORT (10 mins.): None.
COMMISSIONER COMMENTS (10 mins. - 2 minutes/Commissioner):
DIVERSITY COMMISSION MINUTES January 11, 2024
Diversity Commission January 11, 2024 Meeting Minutes Page 4
Commissioner Fine wants to follow up about forms being sent out for the Federal Way
Community Festival to vendors and getting community involvement. Commissioner Abdullah, Wallace, Rogers, and Lane are willing to help communicate to businesses and vendors about the festival.
Commissioner Rogers spoke about commissioner engaging in the community/schools to attend
MLK event they might be giving. Staff member Bridgeford stated that she could be the point person to send this information to the other commissioners. Commissioner Fine stated that she has a standing breakfast meeting with Mayor Ferrell on
Tuesday morning and that there needs to be more staff to help with commission engagements to
have successful. NEXT MEETING:
Regular Meeting February 8, 2024 at 5:30 p.m.
Hylebos Conference Room, City Hall, Federal Way, WA. ADJOURN:
Commissioner Fine motioned to adjourn the commission meeting and Commissioner Idahosa
seconded the motion. Motion passed 6-0. Commissioner adjourned the meeting at 7:21 p.m.
02/01/2024
CITY OF FEDERAL WAY
1
5:06AM
Page:expdetl.rpt Expenditure Detail Report
01/01/2024 through 01/31/2024
Periods: 1 through 1
GENERAL FUND001
HUMAN SERVICES7300
HUMAN SERVICES083
Prct
Used
Balance
Year-to-date
Encumbrances
Year-to-date
Expenditures
Expenditures
Adjusted
Appropriation
Account Number
001-7300-083-562-21-311 BOOKS, MAPS, & PERIODICALS 0.00 0.00 0.00 0.00 0.00 0.00
1,000.00 1/1/2024 budadj BA BA01-001
001Line Description: BOOKS, MAPS, & Document Description : 2024 BUDGET ADJ
0.00 0.00 0.00001-7300-083-562-21-311 BOOKS, MAPS, & PERIODICALS 0.00 1,000.00 1,000.00
001-7300-083-562-21-312 OTHER OPERATING SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00
300.00 1/1/2024 budadj BA BA01-001
001Line Description: OTHER OPERATING SUPPLIES Document Description : 2024 BUDGET ADJ
0.00 0.00 0.00001-7300-083-562-21-312 OTHER OPERATING SUPPLIES 0.00 300.00 300.00
001-7300-083-562-21-318 FOOD & BEVERAGE 0.00 0.00 0.00 0.00 0.00 0.00
800.00 1/1/2024 budadj BA BA01-001
001Line Description: FOOD & BEVERAGE Document Description : 2024 BUDGET ADJ
0.00 0.00 0.00001-7300-083-562-21-318 FOOD & BEVERAGE 0.00 800.00 800.00
Total SUPPLIES 0.00 0.00 0.00 0.00 2,100.00 2,100.00
001-7300-083-562-21-410 PROFESSIONAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00
11,900.00 1/1/2024 budadj BA BA01-001
001Line Description: CONSULTANT FOR DEI ASSESS PLAN Document Description : 2024 BUDGET ADJ
2,000.00 1/10/2024 budadj BA BA01-004
001Line Description: ROGER FREEMAN AWARDS Document Description : 2024 Budget Amendment III
0.00 0.00 0.00001-7300-083-562-21-410 PROFESSIONAL SERVICES 0.00 13,900.00 13,900.00
001-7300-083-562-21-490 MISC SERVICES & CHARGES 0.00 0.00 0.00 0.00 0.00 0.00
6,500.00 1/10/2024 budadj BA BA01-004
001Line Description: MLK EVENT EXPENSE Document Description : 2024 Budget Amendment III
100.00 1/16/2024 invoice IN MLK CONTEST 2024
001Line Description: CDHS-MLK STUDENT CONTEST Document Description : CDHS-MLK STUDENT CONTEST
Vendor: 022796 CRUZ, GABRIEL Check # 289333
100.00 100.00 1.54001-7300-083-562-21-490 MISC SERVICES & CHARGES 0.00 6,400.00 6,500.00
Total OTHER SERVICES & CHARGES 0.49 100.00 100.00 0.00 20,300.00 20,400.00
0.44 100.00 100.00 0.00 22,400.00 22,500.00Total GENERAL FUND
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02/01/2024
CITY OF FEDERAL WAY
2
5:06AM
Page:expdetl.rpt Expenditure Detail Report
01/01/2024 through 01/31/2024
Periods: 1 through 1
Grand Total 100.00 100.00 0.44 0.00 22,400.00 22,500.00
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02/01/2024
CITY OF FEDERAL WAY
1
5:08AM
Page:revdetl.rpt Revenue Detail Report
01/01/2024 through 01/31/2024
Periods: 1 through 1
GENERAL FUND001
NON-PROGRAM0000
HUMAN SERVICES083
Prct
Rcvd
Balance
Year-to-date
Revenues
Revenues
Adjusted
Estimate
Account Number
001-0000-083-367-10-000 CONTRIB/DONATION-HUMAN SVC 0.00 0.00 0.00 0.00 0.00
3,752.00 0011/1/2024 budadj BA BA01-001
001-0000-083-367-10-000 CONTRIB/DONATION-HUMAN SVC 0.00 0.00 0.00 3,752.00 3,752.00
Total GENERAL FUND 0.00 0.00 0.00 3,752.00 3,752.00
Grand Total 0.00 0.00 0.00 3,752.00 3,752.00
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