FEDRAC Minutes 11-28-2023,&CITY OF
Federal Way
Finance / Economic Development / Regional Affairs Committee
Tuesday, November 28, 2023, at 5:00 p.m. — City Hall Council Chambers
SUMMARY MINUTES
CALL TO ORDER: Committee Chair Hoang Tran called the meeting to order at 5:00 pm.
COMMITTEE MEMBERS IN ATTENDANCE: Chair Hoang Tran, Councilmember Jack Dovey, and
Councilmember Paul McDaniel.
COUNCIL MEMBERS IN ATTENDANCE: Council President Linda Kochmar, Councilmember Jack
Walsh; Deputy Mayor Susan Honda via Zoom, Councilmember Lydia Assefa-Dawson.
STAFF MEMBERS IN ATTENDANCE: Finance Director Steve Groom, Deputy Finance Director Chase
Donnelly, City Attorney Ryan Call, Economic Development Director Tanja Carter, Police Chief Andy
Hwang, Emergency Manager Kevin Pelley, Information Technology Director Thomas Fichtner,
Parks Contract Administrator Autumn Gressett, City Council Executive Assistant Amy Glandon,
Community Development Director Keith Niven, Community Development Senior Planner Chaney
Skadsen, and Finance Administrative Assistant Thuch Mam.
PUBLIC COMMENT: None
COMMITTEE BUSINESS
A. Approval of Summary Minutes —October 24, 2023 Meeting
Motion to approve the October 24, 2023, minutes as written.
■ Moved: Dovey
• Seconded: McDaniel
■ Passed:3-0
B. Business Resiliency Program: Presented by Economic Development Director Tanja Carter and
Police Chief Andy Hwang.
Economic Development Director Tanja Carter and Police Chief Andy Hwang presented a
proposal to use a grant from the American Rescue Plan Act to fund a Broken Window
Program and purchase two additional Mobile Surveillance Trailers (MST) to help deter crime.
Council Committee voted to move the agenda to Council business to allow for additional
discussion and information on the effectiveness of MST in crime deterrent. Committee
members also recommended using the total grant for the purchase of MSTs and not fund
the Broken Window Program.
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Federal Way
Motion to forward the proposed request to the December 5, 2023, Council business.
■ Moved: Dovey
• Seconded: McDaniel
• Passed: 3-0
C. Greater Federal Way Community Emergency Management Program: Presented by
Emergency Manager Kevin Pelley.
Emergency Manager Kevin Pelley requested approval of the proposed Interlocal Agreement
that establishes the Greater Federal Way Community Emergency Management Program
which would allow the City to be eligible for federal reimbursement if/when a presidential
emergency disaster is declared.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
■ Moved: McDaniel
■ Seconded: Dovey
■ Passed: 3-0
D. Granicus Proposal and Master License and Services Agreement: Presented by Information
Technology Director Thomas Fichtner.
Information Technology Director Thomas Fichtner requested approval of the Granicus
Proposal and Master License Agreement which would continue to provide support to the
AMANDA platform used by Community Development and Public Works departments to
track building permits and right-of-way projects in the city.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
• Moved: McDaniel
• Seconded: Dovey
■ Passed: 3-0
E. 2024 Senior Advisory Commission Annual Work Plan: Presented by City Council Executive
Assistant Amy Glandon.
City Council Executive Assistant Amy Glandon requested approval of the proposed 2024
Senior Advisory Commission Annual Work Plan.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
■ Moved: Dovey
• Seconded: McDaniel
• Passed: 3-0
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CITY OF
Federal Way
F. WA State Department of Corrections Master Agreement — Class V Community Restitution
Program: Presented by Parks Contract Administrator Autumn Gressett.
Parks Contract Administrator Autumn Gressett requested approval of the WA State
Department of Corrections (DOC) Master Agreement Amendment which would continue the
restitution program with WA DOC to provide public work services to the city.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
■ Moved: McDaniel
■ Seconded: Dovey
■ Passed: 3-0
G. Trouve Apartment MFTE Contract: Presented by Community Development Director Keith
N iven.
Community Development Director Keith Niven requested approval of a Multifamily Property
Tax Exemption contract with X Marks the Spot LLC for their mixed -used residential
development project, Trouve Apartments.
Motion to forward the proposed resolution to the December 5, 2023, consent agenda for
approval.
■ Moved: McDaniel
■ Seconded: Dovey
■ Passed: 3-0
H. T-Mobile Site Lease Agreement — BPA/Twin Lakes: Presented by City Attorney Ryan Call.
City Attorney Ryan Call requested approval for the City to enter into a five-year Site Lease
Agreement with T-Mobile for a portion of the property located at PBA/Twin lakes. The
property would be used by T-Mobile to operate certain equipment in connection with its
wireless communication services.
Motion to forward the proposed resolution to the December 5, 2023, consent agenda for
approval.
■ Moved: McDaniel
■ Seconded: Tran
+ Passed: 2-0 with 1 Recusal
I. T-Mobile Site Lease Agreement — Lakota Park: Presented by City Attorney Ryan Call.
City Attorney Ryan Call requested approval for the City to enter into a five-year Site Lease
Agreement with T-Mobile for a portion of the property located at Lakota Park. The property
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Federal Way
would be used by T-Mobile to operate certain equipment in connection with its wireless
communication services.
Motion to forward the proposed resolution to the December 5, 2023, consent agenda for
approval.
• Moved: McDaniel
■ Seconded: Tran
■ Passed: 2-0 with 1 Recusal
J. Ordinance -Update to Indemnification Project: Presented by City Attorney Ryan Call,
City Attorney Ryan Call requested approval to update the 1989 indemnification language of
the Federal Way Revised Code to reflect long-standing practices.
Motion to forward the proposed resolution to the December 5, 2023, Council meeting for
first reading.
• Moved: McDaniel
• Seconded: Dovey
• Passed: 3-0
K. Utility Tax Rebate Program Update: Presented by Finance Director Steve Groom.
Finance Director Steve Groom gave an update on the utility tax rebate program in advance
of the 2024 eligibility period from January 1 to May 30, 2024. The HUD household income
figures have been updated, and the application and informational flyer are all available on
the city's website.
Discussion only. No action taken.
L. RESOLUTION —2024 Fee Schedule: Presented by Deputy Finance Director Chase Donnelly
Deputy Finance Director Chase Donnelly presented and requested approval of the proposed
2024 Fee Schedule.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
• Moved: McDaniel
• Seconded: Dovey
■ Passed: 3-0
M. AP Voucher 10/16/2023 — 11/17/2023 & Payroll Vouchers 10/01/2023 — 10/30/2023:
Presented by Deputy Finance Director Chase Donnelly.
Deputy Finance Director Chase Donnelly requested approval of the monthly disbursements.
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Federal Way
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
• Moved: McDaniel
• Seconded: Dovey
• Passed: 3-0
N. Monthly Financial Report - October 2023: Presented by Finance Director Steve Groom.
Finance Director Steve Groom presented and requested approval of the October 2023
Monthly Financial Report.
Motion to forward the proposed request to the December 5, 2023, consent agenda for
approval.
• Moved: McDaniel
■ Seconded: Dovey
■ Passed: 3-0
OTHER: No additional items.
NEXT MEETING: January 23, 2024
MEETING ADJOURNED: The meeting was adjourned at 7:32 pm.
Attest: Approved by Committee:
Thuch Mam, Administrative Assistant II
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Date
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