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Council PKT 02-15-2005 Regular A Federal Way City Council Meeting AGENDA COUNCILMEMBERS Dean McColgan, Mayor Jeanne Burbidge Jack Dovey Eric Faison Jim Ferrell Linda Kochmar Mike Park CITY MANAGER David H. Moseley Office of the City Clerk February 15, 2005 1. II. III. IV. V. AGENDA FEDERAL WAY CITY COUNCIL Regular Meeting Council Chambers - City Hall February 15, 2005 - 7:00 p.m. (wwwcityoffederalwaycom) * * * * * CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENT A TrONS a. b. Proclamation/Rotary International Day Lodging Tax Advisory Committee Appreciation Plaque (outgoing) Arts Commission Appreciation Plaques (outgoing) Arts Commission Introductions & Certificates of Appointment Human Services Commission Appreciation Plaques (outgoing) Human Services Commission Introductions & Certificates of Appointment Introduction of New Employees/City Manager Emerging Issues/City Manager . Triangle Project Update · Coronado Park Neighborhood Issue Update c. d. e. f. g. h. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the /'vfayor, please comejiwward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee olthree members and hrought be/ore fidl Councillor approval; all items are enacted by one motion. Individual items may he removed by a ('ouncilmember for separate discussion and subsequent motion. a. Minutes/February L 2005 Regular Meeting b. Vouchers c. Preliminary December 2004 Quarterly Financial Report Over please. . . VI. VII. a. b. c. d. VIII. IX. X. d. 2005 PIanning Commission Work Program Lakota Wetland Regional Stormwater Facility Improvement Proiect/Proiect Acceptance Renegotiation of Solid Waste Interlocal Agreement with King County e. f. PUBLIC HEARING SeIection Process/2004 Amendments to Comprehensive Plan . Staff Presentation . Citizen Comment (3-minute limit per person) . City Council Action CITY COUNCIL BUSINESS Independent Salary Commission Appointment East Branch Lakota Creek Restoration/l 00% Design Approval & Authorization to Bid Westway Street Lighting Proiect Bid Reiection &Authorization to Re-Bid Approval of New City Hall Contract CITY COUNCIL REPORTS CITY MANAGER REPORT ADJOURNMENT ** THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ON THE CITY'S WEBSITE UNDER "PUBLIC DOClJMENT LIBRARY" MEETING DATE: February 15,2005 lTEM3 (a.) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CA TEGORY: BUDGET IMP ACT: ~ CONSENT D RESOLUTION o CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ A TT ACHMENTS: Draft minutes of the City Council regular meeting held on February 1,2005 SUMMARYIBACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: N/ A PROPOSED MOTION: I move approval of the minutes of the City Council regular meeting held on February 1,2005 CITY MANAGER APPROY AL: ~...~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDillEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # ST l' reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05110/2001 Federal Way City Council Regular Meeting Minutes Fehruary I, 2005 - Page 1 of 5 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall February 1, 2005 - 7:00 p.m. Draft Minutes 1. CALL MEETING TO ORDER Mayor Dean McColgan called the regular meeting of the Federal Way City Council to order at 7:04 p.m. Councilmembers present: Mayor Dean McColgan, Deputy Mayor Linda Kochmar, and Councilmembers Jeanne Burbidge, Jack Dovey, Eric Faison, Jim Ferrell, and Mike Parle Staff present: City Manager David Moseley, City Attorney Pat Richardson, and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Mayor McColgan called upon Deputy Chief Brian Wilson to lead the flag salute. III. PRESENTATIONS a. Promotion Ceremony/Police Officers Chief Anne Kirkpatrick announced that Detective Mark Benson has been promoted to Lieutenant and Lt. Steve Kelly has been promoted to Commander. She presented their awards to them. b. Introduction of New Employees/City Manager City Manager Moseley introduced Shawn Wells as Sr. Engineering Plans Reviewer. Also introduced was Lisa Cole, who is Federal Way's newest Court Clerk. c. Emerging Issues/City Manager City Manager Moseley announced that the annexation areas of North Lake, Redondo East, and Parkway areas have officially joined the City of Federal Way. A required census was recently completed; the 2,730 residents in the three annexation areas combined bring the city's total number of residents to 86320. Mayor McColgan signed the annexation certificates, to be filed with the Washington State Office of Financial Management. He recognized Parks Director Federal Way City Council Regular Meeting Minutes February J, 2005 - Page 2 of 5 Donna Hanson, Community Development Director Kathy McClung, and Councilmember Eric Faison for their work on the Potential Annexation Area project. Federal Way's population now ranks it ih largest in the state and 3rd largest in King County. IV. CITIZEN COMMENT H. David Kaplan: Mr. Kaplan announced that there will be a City Center Access Study Open House in Council Chambers on February 3rd from 4:00p.m. to 7:00p.m. Citizens are encouraged to attend and help Federal Way improve traffic around the city center. Ezekiel Payne, Bene Dagan, JoAnn Kaye, Jill Payne: They all stated that there have been incidents of theft (mail and car), vandalism, speeding in the neighborhood, and problems with teenagers in and around Coronado Park, near the water tower. There have been problems getting police responses and followup after calling 911. City Manager Moseley assured residents that staff from the Public Works, Public Safety, and Parks Departments will look into the matter and come up with solutions to address their concerns. An updated will be given on the matter at the next Council meeting. Councilmember Burbidge requested that the matter be placed on the agenda for the next Parks/Recreation/Human Services and Public Safety Committee meeting on February 14th at 5:30p.m. Deputy Mayor Kochmar suggested that Lakehaven be contacted to assist with the water tower. Phil Dalrymph: Mr. Dalrymph spoke about his concerns about the costs of starting a small business in Federal Way and crime around his neighborhood. Florinda Wyatt: Ms. Wyatt spoke of her concerns with incidents with the police and crime in her neighborhood. Alton McDonald: Mr. McDonald spoke of his concerns with an incident he had with members of the police department during a traffic stop. Deputy Mayor Kochmar requested a followup report on the incident for the Council. v. CONSENT AGENDA c. Minutes/January 18,2005 Regular Meeting -Approved Lodging Tax Advisory Committee Membership Changes - Approved King County Interlocal Agreement/Permitting Newly Annexed Areas - Approved Sale of Old City Hall - Approved a. b. d. Councilmember Ferrell pulled consent item (d) from the agenda. Federal Way City Council Regular Meeting Minutes February I, 2005 - Page 3 (~f 5 MOTION BY DEPUTY MAYOR KOCHMAR TO APPROVE CONSENT AGENDA ITEMS (a) through (c) AS PRESENTED; SECONDED BY COUNCILMEMBER DOVEY. The motion passed as follows: Burbidge yes Kochmar yes Dovey yes McColgan yes Faison yes Park yes Ferrell yes Consent Item (d)/Sale of Old City Hall Management Services Director Iwen Wang gave a report on the sale of the old city hall, which was sold for $2.65 million. MOTION BY COUNCILMEMBER FERRELL TO APPROVE THE SALE OF OLD CITY HALL AS PRESENTED; SECONDED BY COUNCILMEMBER PARK. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes VI. CITY COUNCrL BUSINESS a. Arts Commission Appointments Councilmember Burbidge read the names of recently appointed Arts Commissioners Peg Altman, Carol Clemons, Patti Halbmaier (3-year terms), Mary Tynan (2-year term), Peggy Laporte (I-year term), and Maggie Ellis (alternate member). MOTION BY COUNCILMEMBER BURBIDGE TO APPROVE THE ARTS COMMISSION APPOINTMENTS AS PRESENTED; SECONDED BY COUNCILMEMBER PARK. The motion passed as follows: Burbidge Dovey Faison Ferrell yes yes yes yes Kochmar McColgan Park yes yes yes b. Human Services Commission Appointments Councilmember Burbidge read the names of recently appointed Human Services Commissioners Richard Bye (reappointed), Roger Freeman, Deanna Heinrich, and alternate members Bob Wroblewski and Steve Detray; all with 3-year terms. Federal Way City Council Regular Meeting Minutes February I, 2005 - Page 5 of 5 VIII. CITY MANAGER REPORT City Manager Moseley reported that Jim Reid, facilitator for the retreat last saturday, is preparing a draft summary. Any comments should be directed toward Mr. Reid. The City has received word that our sister city in Donghae, Korea will be sending a five-member delegation (including Mayor Kim) to the Han Woo-Ri Festival in mid-May. This year's volunteer recognition dinner is scheduled [or April 221ld at Northwest Church. The Federal Way Fire Department recently was given a reduction (positive) in their fIre protection rating, down to a 2. Mr. Moseley reported that there would be no executive session tonight. IX. EXECUTIVE SESSION Potential Litigation/Pursuant to RCW 42.30.1100 )(i) - Cancelled x. ADJOURNMENT There being nothing further to discuss, Mayor McColgan adjourned the regular meeting of the Federal Way City Council at 8:12 p.m. N. Christine Green, CMC City Clerk ,UIS- MEETING DATE: bntlllf) 2S., 2005 ITEM# 'Y(b) I CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS CATEGORY: [8J CONSENT o RESOLUTION o CITY COUNCIL BUSINESS BUDGET IMP ACT: o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $993,870.56 $993,870.56 $ ATTACHMENTS: VOUCHER LIST SUMMARYIBACKGROUND: under penalty of petjury that the materials have been furnished, the services escribed . nd that the claims are just and due obligations against the City of t am au . z to authenticate and certify said claims. CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 PROPOSED MOTION: I move approval of Vouchers. -r CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/1012001 ~ CITY OF ,J; Federal Way MEMORANDUM Date: January 21, 2005 To: Finance, Economic Development & Regional Affairs Committee Via: David Moseley, City Manager From: Tho Kraus, Finance Manager Subject: Vouchers Action ReQuested: Accept the vouchers and forward to the January 25, 2005 Council meeting for approval. APPROVAL OF COMMITTEE ACTION: k:\fin\acctspay\checkrun\mfr cover.doc HI r Q) C) ns D.. ~ +- () o ~ > <C ~ 1;)....1 :J~ ':':W g C .c:::W OIL. ns IL. 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CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Preliminary December 2004 Quarterly Financial Report CATEGORY: BUDGET IMP ACT: o CONSENT o RESOLUTION o CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Preliminary December 2004 Quarterly Financial Report SUMMARYIBACKGROUND: CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed at the Finance, Economic Development and Regional Affairs Committee at their January 25th meeting. PROPOSED MOTION: "I move for the approval ofthe Preliminary December 2004 Quarterly Financial Report." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~ CITYOF ~ Federal Way MEMORANDUM Date: January 25, 2005 To: Finance, Economic Development & Regional Affairs Committee Via: From: David Moseley, City Manager Tho Kraus, Finance Manager Subject: Preliminary December 2004 Quarterly Financial Report Action Requested: Accept the Preliminary December 2004 Quarterly Financial Report and forward to the February 15th Council meeting for full Council approval. ACTION: . / Committee Chair K:\FIN\MFR\MFRFEDRACCVR.DOC GI Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Reoort ~ CITYOF ~ Federal Way Quarterly Financial RepOI'f - December, 2004 YTD Operating Revenues vs Operating Expenditures Thru December 60.0 55.0 50.0 iil 45.0 -. c 40.0 ~ 35.0 30.0 ~ 25.0 20.0 e 15.0 10.0 5.0 - 1999 2000 2001 2002 2003 2004 I -+-REVENUES __ EXPENDITURES OVERVIEW The Quarterly Financial Report is intended to provide an overview of fmancial activity that has taken place in the reporting period. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Utility Tax Projects, Solid Waste & Recycling, Hotel/Motel Lodging Tax, Paths & Trails, Surface Water Management, Debt Service, and Dumas Bay Center. The Summary of Sources and Uses (Attachment A) captures financial activity through December for the years 1999 through 2004. This is a preliminary year-end Quarterly Financial Report and includes activity through December 31 st. It does not include accrual activity or accounts payable invoices paid in January for 2004 activity. A final report will be issued in February, 2005 and will include accruals and any 2004 activity recorded subsequent to this report. OPERATING REVENUES Operating funds revenue collections through December total $46.5M which is $851.3K or 1.9% above the ytd budget of$45.7M. Of this amount, $1.42M is related to Utility taxes and REET that are reserved for the payment of debt services. Attachment A provides a comparison ofYTD revenues by major sources for 2004 with comparative figures for the past five years. G3 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Reoort REVENUE SUMMARY BY MAJOR REVENUE SOURCES Period Ending December 31,2004 2004 Revised Budget Actuals Variance 2002 2003 Through Through Favorable (Unfavorable) Sources Actual Actual Annual December December Dollars ($) Percent ("/.) Property Taxes $ 7,644,130 $ 7,951,964 $ 8,107,771 $ 8,107,771 $ 8,120,976 13,205 0.2% Sales Tax 10,773,246 10,518,231 10,835,153 10,835,153 10,536,297 (298,856) -2.8% Hotel/Motel Lodging Tax 129,299 142,041 134,000 134,000 141,737 7,737 5.8% Criminal Justice Sales Tax 1,600,854 1,596,387 1,714,051 1,714,051 1,639,478 (74,573) -4.4% Intergovemmental 3,545,956 2,857,314 2,810,601 2,810,601 2,822,588 11,987 0.4% Real Estate Excise Tax 2,517,473 2,851,386 1,900,000 1,900,000 3,057,745 1,157,745 60.9% Gambling Taxes 1,926,443 1,803,996 1,850,000 1,850,000 1,419,973 (430,027) -23.2% Utility Taxes 6,156,679 6,984,127 7,253,021 7,253,021 7,512,343 259,322 3.6% Court Revenue 1,047,397 1,239,552 1,275,975 1,275,975 1,186,792 (89,183) -7.0% Building Permits/Fees-CD 1,488,826 1,293,244 1,194,009 1,194,009 1,554,493 360,485 30.2% Expedited Review Fees-CD 188,379 214,464 - - 64,856 64,856 n/a ROW Permits/Fees-PW 299,479 396,240 377,296 377,296 291,275 (86,021 ) -22.8% Expedited Review Fees-PW 47,853 32,066 - - 31,518 31,518 n/a Licenses 157,512 117,191 142,100 142,100 177,495 35,395 24.9% Franchise Fees 616,668 671,975 653,062 653,062 700,714 47,652 7.3% Passport Agency Fees - - - - 57,910 57,910 n/a Recreation Fees 617,179 727,496 934,950 934,950 846,176 (88,774) -9.5% Dumas Bay Centre 509,554 462,285 500,250 500,250 481,137 (19,113) -3.8% Knutzen Family Theatre 80,308 113,165 76,601 76,601 95,544 18,943 24.7% Interest Earnings 445,160 510,462 632,180 632,180 213,693 (418,487) -66.2% Admin/Cash Mgmt Fees 480,748 526,592 542,000 542,000 541,495 (505) -0.1% SWM Fees 3,087,207 3,397,997 3,437,136 3,437,136 3,517,129 79,993 2.3% Refuse Collection Fees 187,725 163,458 168,545 168,545 179,076 10,531 6.2% Police Services 699,185 974,849 1,011,899 1,011,899 1,247,713 235,815 23.3% Miscellaneous/Other 129,182 105,681 111,349 111,349 75,101 (36,248) -32.6% Subtotal Operating Revenues 44,376,443 45,652,162 45,661,949 45,661,949 46,513,255 851,307 1.9"10 Other Financing Sources 4,634,062 14,662,034 8,803,725 9,118,319 9,118,319 - 0.0% otal Revenues & Other Sources $ 49,010,505 $ 60,314,196 $ 54,465,674 $ 54,780,268 $ 55,631,575 $ 851,307 1.6"10 C/i 2 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Real Estate Excise Tax To date, REET of$3.06M is above the ytd budget of$1.9M by $1.l6M or 61%. Compared to 2003, collections are up $206K or 7.2%. December's receipt of $300K is $132K above the monthly estimate and includes a total of 283 real estate transactions, of which 103 were tax exempt and of remaining 180, 16 were mobile home sales. The largest transactions in the current month consist of the sale of Crestview West Apartment @ 27900 Pac Hwy S, Forest Park Office Bldg @ 33310 9th Ave S, Saltwater Park Apartment @ 28620 Pac Hwy S, Grand Central Sauna & Hot Tub Store @ 32510 Pac Hwy S, and Eton Technical Institute @ 31919 6th Ave S. REAL ESTATE EXCISE TAX REVENUES Year-ta-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Month Actual Actual Actual Actual Actual Budget. Actual $Var "Var Jan $ 289,269 $ 103,300 $ 92,006 $ 114,439 $ 307,354 $ 139,064 $ 122,026 $ (17,038) -12.3% Feb 65,939 103,388 80,019 112,868 338,361 105,244 147,294 42,050 40.0% Mar 80,862 166,189 174,165 247,357 129,942 119,792 199,576 79,784 66.6% l\pr 203,522 166,725 124,749 152,735 193,685 135,090 243,531 108,441 80.3% May 169,610 183,110 139,014 329,252 196,095 161,178 182,533 21,355 13.2% Jun 162,569 182,137 230,600 255,814 219,314 179,449 604,017 424,568 236.6% Jul 278,955 323,080 154,965 162,739 271,561 200,988 285,928 84,940 42.3% l\ug 194,853 203,678 168,149 263,742 262,023 190,360 205,322 14,962 7.9% Sep 326,168 163,636 361,664 132,484 349,883 198,900 279,951 81,051 40.7% Oct 279,424 299,621 148,307 210,334 211,217 182,866 199,627 16,761 9.2% Nov 209,096 101,804 155,743 116,037 155,412 119,118 288,344 169,226 142.1% Dee 177,881 153,124 168,156 419,672 216,540 167,951 299,596 131,645 78.4% YTD Total $ 2,438,148 $ 2,149,790 $ 1,997,537 $ 2,517,473 $ 2,851,386 $ 1,900,000 $ 3,057,745 $ 1,157,745 60.9% Annual Total $ 2,438,148 $ 2,149,790 $ 1,997,537 $ 2,517,473 $ 2,851,386 $ 1,900,000 $ 3,057,745 YTD Est. RE Value $ 487,629,564 $ 429,958,072 $ 399,507,302 $ 503,494,576 $ 570,277,248 $ 380,000,000 $ 611,549,086 . Represents monthly historical patterns Following table summarizes major real estate transactions (those resulting in over $IOK in REET) that occurred during 2004. Major Transactions. YTD thru 12/31/04 Taxable Sales REET Tax Waterstone Place Apartment @ 2211 S Star Lake Rd. 47,922,238 237,215 Seatac Village @ 1800 S 320th St. 25,450,000 125,978 Federal Way Center @ 2505 S 320th St. 15,560,000 77,022 Crestview West Apartment @ 27900 Pac Hwy S 13,625,000 67,444 Courtyard by Marriott hotel in Gateway Center 12,863,000 63,672 Abam Office building @ 33301 9th Ave S 8,300,000 41,085 Capital One Office @ E Campus Corporate Park 8,250,000 40,838 Washington Park @ 33801 1 st Way S 7,412,000 36,689 East Empire Garden Home @ 1647 S 333rd St 6,352,985 31,447 Emerald Professional Center @ 720 South 348th St. 3,400,000 16,830 Forest Park Office Bldg @ 33310 9th Ave S, 3,350,000 16,583 Saltwater Park Apartment @ 28620 Pac Hwy S, 2,790,000 13,811 Line Retail Store @ 2132 SW 336th St. 2,614,000 12,939 Vacant Residential Land @ SW Dash Point Road 2,451,000 12,132 Olympic Office Center and a vacant commercial land @ S 333rd St 2,050,000 10,148 Total $ 162,390,223 $ 803,832 GS 3 Cifv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Sales Tax Sales tax received through December of $1O.54M is $299K or 2.8% below the ytd budgeted amount of $1O.84M. Year-to-date revenue of $1 0.54M is above December 2003 ytd revenue of $1 0.52M by $18K or 0.2%. The current month's receipt of $841K is below the montWy estimate of $889K by $48K or 5.4%. LOCAL RETAIL SALES TAX REVENUES Year-to-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Month Actual Actual Actual Actual Actual Budget * Actual $ Var % Var Jan $ 711,432 $ 764,071 $ 794,061 $ 860,153 $ 822,996 $ 832,939 $ 852,297 $ 19,358 2.3% Feb 1,013,425 1,201,953 1,152,601 1,234,151 1,185,480 1,219,599 1,117,608 (101,991) -8.4% Mar 717,005 759,673 834,652 750,503 735,211 800,135 779,947 (20,188) -2.5% Apr 633,460 764,524 729,487 730,253 745,691 759,333 707,611 (51,722) -6.8% May 783,051 859,218 927,767 911,658 874,035 917,864 875,451 (42,413) -4.6% Jun 772,812 797,833 694,540 792,402 789,466 810,673 831,979 21,306 2.6% Jul 727,701 798,587 798,287 840,945 833,909 842,783 808,352 (34,431) -4.1% Aug 855,198 928,307 879,080 1,010,404 963,561 977,041 983,203 6,162 0.6% Sep 896,291 778,483 908,664 935,760 939,487 939,560 938,548 (1,012) -0.1% Oct 817,021 782,049 889,821 897,820 872,821 897,593 862,312 (35,281 ) -3.9% Nov 880,787 908,800 858,019 938,959 914,692 948,531 937,836 (10,695) -1.1% Dec 856,762 816,273 835,083 870,238 840,882 889,101 841,153 (47,948) -5.4% YTD Total $ 9,664,945 $ 10,159,770 $ 10,302,061 $ 10,773,246 $ 10,518,231 $ 10,835,152 $ 10,536,297 $ (298,855) -2.8% Annual Total $ 9,664,945 $ 10,159,770 $ 10,302,061 $ 10,773,246 $ 10,518,231 $ 10,835,152 $ 10,536,297 "Budget is projected based on past 5 yea~s history. Sales Tax by SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 65% of all sales tax collections. Ytd retail sales tax collection is $31K or 0.5% above ytd 2003. The increase is mainly attributable to increased consumer spending in retail general merchandise, retail building material, retail apparel and accessories, retail eating & drinking, and retail food stores; but is offset by misc. retail trade, retail automotive/gas and retail furniture. Services industry accounts for 13% of the total sales tax collections. On ytd basis, services sales tax is up $9K or 0.7% compared to ytd 2003. The increase is mainly attributable to the increased activity in business services, but offset by a decrease in amusement activity due to a one-time distribution received in early 2003 for new installations at one of the major amusement facilities. Construction and contracting activity, which accounts for 10% of sales tax collections, is only $2.5K or 0.2% below ytd 2003's activity. COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP Year-to-date thru December Component 1999 2000 2001 2002 2003 2004 Change from 2003 Group Actual Actual Actual Actual Actual Actual $ % Retail Trade $ 6,205,108 $ 6,595,604 $ 6,534,748 $ 6,666,872 $ 6,781,352 $ 6,812,746 $ 31,394 0.5% Services 917,612 970,113 1,130,669 1,368,367 1,345,951 1,354,839 8,888 0.7% Construct/Contract 984,931 1,104,115 1,146,339 1,220,608 1,047,305 1,044,765 (2,540) -0.2% Wholesaling 535,546 651,677 601,832 552,979 499,661 507,151 7,490 1.5% ransp/Comm/Utility 397,800 388,329 407,328 390,614 435,846 431,157 (4,689) -1.1% Manufacturing 269,838 122,791 134,170 186,019 110,294 104,452 (5,842) -5.3% Government 142,910 141,774 147,531 173,966 44,019 33,219 (10,800) -24.5% Fin/Ins/Real Estate 116,212 110,025 106,858 122,894 168,227 162,308 (5,919) -3.5% Other 94,988 75,342 92,587 90,926 85,576 85,660 84 0.1% Total $ 9,664,944 $ 10,159,770 $ 10,302,061 $ 10,773,246 $ 10,518,231 $ 10,536,297 $ 18,066 0.2% C;~ 4 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report SALES TAX ACTIVITY BY SIC CODE YTD Through December 2004 Wholesaling 4.8% Manufacturing 1.0% Fin/Ins/Real Estate 1.5% T ransp/Comm/Util 4.1% Other 0.8% Constr/Cntract 9.9% Retail Trade 64.7% Sales Tax Activity by Area SALES TAX COMPARISON by AREA YTD Through December Chg from 2003 Group 1999 2000 2001 2002 2003 2004 $ % Total Sales Tax $9,664,944 $10,159,770 $10,302,061 $10,773,246 $10,518,231 $10,536,297 $18,066 0.2% S 348th Retail Block $1,644,481 $1,651,715 $1,463,535 $1,505,793 $1,491,509 $1,473,237 ($18,272) -1.2% % chg from prev yr 11.3% 0.4% -11.4% 2.9% -0.9% -1.2% na na Percentage of total 17.0% 16.3% 14.2% 14.0% 14.2% 14.0% -0.2% -1.4% The Commons 1,025,153 1,030,750 987,939 895,957 829,796 759,879 ($69,917) -8.4% % chg from prev yr 3.0% 0.5% -4.2% -9.3% -7.4% -8.4% na na Percentage of total 10.6% 10.1% 9.6% 8.3% 7.9% 7.2% -0.7% -8.6% Major Auto Sales 418,203 464,949 446,905 451,404 461,264 408,078 ($53,186) -11.5% % chg from prev yr 9.7% 11.2% -3.9% 1.0% 2.2% -11.5% na na Percentage of total 4.3% 4.6% 4.3% 4.2% 4.4% 3.9% -0.5% -11.7% S 312th to S 316th 321,566 477,146 509,660 518,758 543,077 574,639 $31,562 5.8% % chg from prev yr 253.6% 48.4% 6.8% 1.8% 4.7% 5.8% na na Percentage of total 3.3% 4.7% 4.9% 4.8% 5.2% 5.5% 0.3% 5.6% Pavilion Center 161,598 196,810 208,045 458,666 432,464 459,844 $27,380 6.3% % chg from prev yr 23.6% 21.8% 5.7% 120.5% -5.7% 6.3% na na Percentage of total 1.7% 1.9% 2.0% 4.3% 4.1% 4.4% 0.3% 6.1% Hotels & Motels 42,238 102,787 130,643 121,349 133,151 140,673 7,522 5.6% % chg from prev yr -10.9% 143.4% 27.1% -7.1% 9.7% 5.6% na na Percentage of total 0.4% 1.0% 1.3% 1.1% 1.3% 1.3% 0.1% 5.5% The City's largest retail center, South 348th' which generates about 14% of the City's sales tax has a year-to-date collection of $1.5M, has decreased $18K or 1.2% compared to 2003. Retail building materials and general merchandise are up, but are offset by declines in retail furniture, wholesale durable goods, and retail eating & drinking. The Commons is showing a $70K or 8.4% decline compared to 2003. The year-to-date tax from the Mall's department stores has decreased $65K or 13% from 2003, with help of additional $12K tax collected from the new store opened in October of this year. Year-to-date major auto sales have decreased $53K or 11.5% compared to last year's ytd activities. The variance is attributable to the outstanding auto sales record in 2003 due to the consumer incentive programs. South 31th to South 316th is up $32K or 5.8% from the prior year. The increase is attributable to $37K increase by the center's biggest box retailer. C,1 5 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Pavilion Center is up $27K or 6.3% from the same period of prior year. The center's biggest contributor, who is responsible for about one-half of the center's total sales, is picking up its sales again and is up $23K compared to 2003. Hotels & Motels year-to-date sales tax total $141K, which is $7.5K or 5.6% above the same period in 2003. SALES TAX BY AREA YTD through December 2004 Hotel/Motel 1.3% Other 63.7% Pavilion Center 4.4% The Commons 7.2% S 312th/S316th 5.5% Major Autos 3.9% Gambling Tax Gambling tax collection of$1.42M is $430K or 23.2% below the year-to-date budget of$1.85M. In comparison to 2003 year-to- date collection, 2004's tax collection is lower by $384K or 21.3%. December's collection of $125K is $26K or 17.5% below the monthly budget estimate of$151K. The decrease is mainly attributable to the closure of three card room establishments. GAMBLING TAX REVENUE YTD Through December 2004 2004 Budget Month 1999 2000 2001 2002 2003 Budget Actual $Var %Var Jan $90,611 $127,344 $193,344 $210,579 $159,323 156,889 $ 115,177 $ (41,712) -26.6% Feb 98,117 116,227 178,617 212,309 152,943 152,395 113,514 (38,881) -25.5% Mar 104,183 106,912 183,941 175,625 160,415 147,282 112,880 (34,402) -23.4% Apr 130,536 142,792 238,928 189,533 176,029 177,807 131,167 (46,640) -26.2% May 150,818 133,715 168,101 167,112 184,574 161,175 117,979 (43,196) -26.8% Jun 145,174 134,100 185,526 161,592 160,030 157,731 120,847 (36,884) -23.4% Jul 137,222 141,075 188,828 142,814 167,736 153,416 121,637 (31,779) -20.7% Aug 110,081 103,991 150,734 150,984 143,130 131,910 110,541 (21,369) -16.2% Sep 111,146 143,483 187,319 139,851 153,398 142,942 114,957 (27,985) -19.6% Oct 115,324 156,436 174,314 134,904 164,713 164,956 109,466 (55,490) -33.6% Nov 118,762 143,530 188,392 119,265 93,167 152,549 127,293 (25,256) -16.6% Dee 118,390 152,094 189,073 121,874 88,537 150,948 124,515 (26,433) -17.5% YTD Total $ 1,430,362 $1,601,699 $ 2,227,117 $1,926,443 $1,803,996 $1,850,000 $1,419,973 ($430,027) -23.2% Total $1,430,362 $1,601,699 $2,227,117 $1,926,443 $1,803,996 $1,850,000 $1,419,973 GAMBLING TAX BY ACTIVITY YTD Through December 2003 Actual 2004 Actual Change from 2003 Activity % $ % $ $ % Games/Bingo 0.6% 11,052 0.6% 8,977 (2,074) -18.8% Pulltabs/Punchboards 20.7% 373,316 24.3% 344,643 (28,673) -7.7% Cardrooms 78.7% 1,419,628 75.1% 1,066,353 (353,275) -24.9% Total 100.0% 1,803,996 100.0% 1,419,973 $ (384,023) -21.3% Gv 6 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Reoort HoteVMotel Lodging Tax Hotel/Motel lodging tax collections through December total $142K, which is $8K or 5.8% above the year-to-date budget of $134K. Compared to 2003, the year-to-date lodging tax is about the same as last year. HOTEUMOTEL LODGING TAX REVENUES Year-to-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Month Actual Actual Actual Actual Actual Budget * Actual $Var % Var Jan 7,169 10,145 7,374 8,122 8,234 9,377 1,143 13.9% Feb 6,255 10,977 8,359 12,316 9,430 11,529 2,099 22.3% Mar 6,204 11,239 6,072 12,153 8,848 7,340 (1,508) -17.0% Apr 7,553 11 ,226 7,769 11 ,436 9,485 11,775 2,290 24.1% May 10,383 13,693 8,491 11,449 11,044 9,613 (1,431 ) -13.0% Jun 4,541 7,351 10,978 8,938 9,109 9,124 11,554 2,430 26.6% Jul 5,401 8,584 10,663 13,751 12,110 11,340 10,352 (988) -8.7% Aug 5,690 12,106 9,933 12,915 12,577 12,020 14,065 2,045 17.0% Sep 8,539 15,569 16,071 13,802 15,666 15,407 16,496 1,089 7.1% Oct 7,613 15,967 12,644 13,4 79 14,909 14,426 15,546 1,120 7.8% Nov 8,971 13,463 9,607 13,367 12,246 12,351 12,932 581 4.7% Dee 6,428 11,904 11,641 14,982 9,947 12,291 11,157 (1,134) -9.2% YTD Total $ 47,182 $ 122,507 $ 138,817 $ 129,299 $ 142,041 $ 134,000 141,737 7,737 5.8% Grand Total $ 47,182 $ 122,507 $ 138,817 $ 129,299 $ 142,041 $ 134,000 $ 141,737 Table reflects cash basis accounting Utility Tax Utility taxes received through December total $7.51M, which is $259K or 4% above the ytd budget total of $7 .25M. This includes 85 low income senior rebates totaling $5K. The ytd thru December utility tax receipt is above the same period in 2003 by $528K or 8%. UTILITY TAXES Year-ta-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Month Actual Actual Actual Actual Actual Budget Actual $ Variance % Variance Jan $ 464,657 $ 494,362 $ 559,223 $ 568,968 $ 519,082 $ 632,154 $ 687,590 $ 55,436 8.8% Feb 480,358 512,067 580,723 584,764 541,210 650,483 741,009 90,526 13.9% Mar 470,869 496,215 595,183 602,121 611,927 667,054 705,007 37,953 5.7% Apr 491,502 559,861 617,404 620,964 682,144 730,692 709,531 (21,161) -2.9% May 475,874 466,035 544,080 567,810 696,681 649,725 617,502 (32,223) -5.0% Jun 388,985 409,595 466,013 482,725 563,872 557,502 565,728 8,226 1.5% Jul 389,430 419,539 435,775 442,319 540,460 546,750 554,115 7,365 1.3% Aug 370,719 383,806 416,374 429,790 521,251 518,395 540,643 22,248 4.3% Sep 394,041 428,707 428,486 429,090 540,705 523,639 545,963 22,324 4.3% Oct 435,017 462,901 468,293 481,552 571,961 599,528 584,695 (14,833) -2.5% Nov 426,991 446,614 466,773 456,405 557,063 572,915 I 595,016 22,101 3.9% Dee 412,635 444,629 495,606 490,171 637,771 604,185 670,612 66,427 11.0% Tax Rebate - - - - - - (5,068) (5,068) n/a YTD Total $ 5,201,078 $ 5,524,330 $ 6,073,931 $ 6,156,679 $ 6,984,127 $ 7,253,021 $ 7,512,343 $ 259,322 3.6% Gas taxes are above the ytd budget of $859K by $215K or 25%. Electricity is below the ytd budget of $2.5M by $53K or 2%. Cable taxes are above the ytd budget of $766K by $29K or 4%. Phone taxes are below the ytd budget of $l.lM by $87K or 8%. Cellular phone taxes are above the ytd budget of $1.4M by $128K or 10%, which includes a settlement of $20K from a bankruptcy proceeding for the periods from January 1999 to December 2001. r,c; 7 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Reoort The rate hikes in mid and late 2003 by Puget Sound Energy and the severe cold winter weather have attributed to the increase in ytd gas tax collected. Compared to ytd 2003, Electricity is up $53K or 2%, Gas is up $245K or 30%, Cable is up $55K or 8%, Phone is down $63K or 6%, and Cellular phone is up $200K or 16%. UTILITY TAXES Year-ta-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Actual Actual Actual Actual Actual Annual Bdgt YTD Budget Actual S Variance . Variance Electric $ 1,944,250 $ 1,977,055 $ 1,904,457 $ 2,006,554 $ 2,389,069 $ 2,494,588 $ 2,494,588 $ 2,441,935 $ (52,653) -2.1% Gas 601,714 677,259 974,993 918,478 829,892 859,213 859,213 1,074,501 215,288 25.1% Solid Waste 329,964 341,039 362,788 394,437 471,666 467,765 467,765 513,878 46,113 9.9% Cable 476,864 521,992 591,605 600,052 739,751 765,874 765,874 794,917 29,043 3.8% Phone 1,069,707 1,062,954 1,093,815 981,575 1,081,716 1,105,572 1,105,572 1,018,451 (87,121) -7.9% Cellular 615,191 794,266 998,819 1 ,101 ,560 1,282,051 1,353,979 1,353,979 1,482,410 128,431 9.5% Pager 9,415 5,242 9,271 8,435 6,038 6,882 6,882 3,639 (3,243) -47.1% SWM 153,973 144,522 138,183 145,588 183,944 199,148 199,148 187,679 (11,469} -5.8% ax Rebate - - - - - - - (5,068) (5,068) n/a Total $ 5,201,078 $ 5,524,330 $ 6,073,931 $ 6,156,679 $ 6,984,127 $ 7,253,021 $ 7,253,021 $ 7,512,343 $ 259,322 3.60/. Table reflects reporting activily through year-to-date State Shared Revenue Year-to-date distribution of $4.46M is below the ytd budget of $4.52M by $63K or 1.4%. The unfavorable variance is due mainly to decreases in criminal justice- low population, local criminal justice sales tax and fuel tax, but offset by increases in criminal justice-high crime, liquor profits tax and liquor excise tax. STATE SHARED REVENUES Year-to-date thru December 1999 2000 2001 2002 2003 2004 2004 Budget Revenue Actual Actual Actual Actual Actual Budget · Actual $Var %Var Motor Vehide Exdse Tax $ 1,059,402 $ 202,556 $ - $ - $ - $ - $ - $ - nla City Hardship Assistance - - - 35,064 - - - - n/a Camper Exdse Tax 23,048 3,837 - - - - - - n/a Uquor Profits Tax 412,576 466,746 442,941 458,749 527,500 473,995 605,243 131,248 27.7% Uquor Exdse Tax 242,698 281,352 282,016 295,100 300,207 297,135 323,236 26,101 8.8% Crim Just Low-Pop/DCD 142,293 73,200 76,903 75,563 78,672 237,267 75,484 (161,783) -68.2% Crim Just Hgh Crime 173,087 - - 82,034 167,402 - 84,919 84,919 nla Equalization 433,576 24,103 - - - - - - nla Local Crim Just Sales Tax 1,478,343 1,632,969 1,653,470 1,600,854 1,596,387 1,714,051 1,639,478 (74,573) -4.4% Fuel Tax 1,752,670 1,735,658 1,754,967 1,809,220 1,751,138 1,788,204 1,719,587 (68,617) -3.8% Veh Ucll Fees 687,022 733,086 690,231 775,840 18,196 - - - nla DUI - Cities 16,505 10,936 13,686 14,384 14,198 14,000 14,119 119 0.8% Local Govt Fin Asst. - 686,126 470,179 - - - - - nla Total $ 6,421,221 $ 5,850,568 $ 5,384,393 $ 5,146,810 $ 4,453,701 $ 4,524,652 $ 4,462,066 $ (62,586) -1.4% Change from prior year 489.2% -8.9% -8.0% -4.4% -13.5% -12.1% -13.3% nla nla . Represents rronthly historical patterns (1999 - 2003) for the 2004 Budget. GtD 8 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Building Permits and Plan Check Fees Ytd building permit revenues total $1.54M, which is above the ytd budget by $360K or 30.2%. This does not include ytd pass through revenues of $65K. Revenues collected for expedited review is currently not budgeted nor are the offsetting expenditures. Building permits, which includes mechanical, plumbing and clear/grade permits total $808K and is above the ytd budget by $224K or 38%. Electrical permits of$134K are above the ytd budget of$106K by $28.3K or 27%. Plan check fees of$471K are $73K or 19% above the ytd budget estimate of$398K. COMMUNITY DEVELOPMENT BUILDING PERMITSlZONING FEES/PLAN CHECK FEES 1999 - 2004 1999 2000 2001 2002 2003 2004 2004 BUdget Revenue Actual Actual Actual Actual Actual Budget Actual $ Variance $ Variance 'January $ 77,562 $ 68,683 $ 114,042 $ 235,933 $ 134,380 $ 117,094 $ 68,435 $ (48,658) -41.6% February 95,739 64,619 67,205 76,786 68,531 72,326 175,557 103,230 142.7% March 144,848 104,586 98,724 108,771 94,599 108,392 110,590 2,198 2.0% April 88,404 103,334 91,446 119,843 73,435 93,810 137,906 44,097 47.0% May 161,106 86,274 69,065 113,178 104,776 102,356 119,897 17,541 17.1% June 165,674 92,413 100,012 164,763 188,806 137,109 147,090 9,980 7.3% July 115,236 101,765 76,038 110,974 134 ,493 103,621 98,434 (5,186) -5.0% August 134,784 63,482 99,766 138,017 110,152 102,965 117,666 14,702 14.3% September 96,214 112,409 162,977 84,066 116,571 116,178 169,636 53,458 46.0% October 52,306 119,502 51,303 118,473 70,508 79,543 136,361 56,818 71.4% November 87,017 72,901 53,826 85,987 109,983 78,197 137,885 59,688 76.3% December 69,149 72,125 67,060 132,036 87,010 82,419 135,036 52,617 63.8% YTD Total $ 1,288,040 $ 1,062,094 $ 1,051,463 $ 1,488,826 $ 1,293,244 $ 1,194,009 $ 1,554,493 $ 360,484 30.2% Annual Total $ 1,288,040 $ 1,062,094 $ 1,051,463 $ 1,488,826 $ 1,293,244 $ 1,194,009 $ 1,554,493 na na YTD Expense" 2,315,289 2,244,234 2,433,309 2,351,433 2,553,608 2,404,981 2,498,009 na na Recovery Ratio 55.6% 47.3% 43.2% 63.3% 50.6% 49.6% 62.2% na na " Expenditures include Community Development Admin, Planning, and Building. The table below presents a synopsis of year-to-date building permit activity for new construction between 2002 and 2004: Building Division - Permit Activity YTD Through December, 2004 2002 2002 2003 2003 2004 2004 Type of Permit No. Value ($) No. Value ($) No. Value ($) New Residential (Platted) 162 $ 34,960,653 143 $ 33,558,500 157 $ 36,077 ,136 New Commercial 25 36,573,251 14 9,715,534 25 46,555,169 New Multi-Family Units I 1 1,042,389 New Public Subtotal -New Construction 188 $ 71,533,904 158 $ 44,316,423 182 $ 82,632,305 Manufactured Homes Residential Alterations 156 3,214,845 147 3,994,655 132 4,792,134 Commercial Alterations 368 22,513,696 226 15,979,634 310 17,967,026 Plumbing Only 105 106 106 Mechanical Only 371 1,565,599 370 1,790,444 381 1,862,022 Misc. Building Permits :: Subtotal - Alterations 1,000 $ 27,294,140 849 $ 21,764,733 929 $ 24,621,182 Electrical Permits 1,311 1,062 1,242 Total Building Permits 2,499 $ 98,828,044 2,069 $ 66,081,156 2,353 $ 107,253,487 Non-Building Permits: Sign Permits 237 887,344 241 571,714 229 642,106 Totals 237 $ 887,344 241 $ 571,714 229 $ 642,106 ITotal Commercial Valuation 393 $ 59,086,947 240 $ 25,695,168 335 $ 64,522,195 Commercial as a % of Total 16% 60% 12% 39% 14% 60% * Includes all new, alteration ;} GO Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Reoort ROW Permits and Fees Overall Public Works permits and fees collected through December total $291K, which is $86K or 23% below the ytd budget of $377K. Right-of-way permits collected total $90K which is $97K or 52% below the ytd budget of $188K. Right-of-way permits are down largely due to the slow economy causing lower than normal activity by developers and utility companies. Plan review fees collected total $122K which is $2K or 2% below the ytd budget of$124K. Public works inspection fees of$79K is $13K or 20% above the ytd budget of $66K. Revenues collected for expedited review total $32K and are not included in this table. PUBLIC WORKS PERMITS/PLAN REVIEWRNSPECTION FEES 1999 - 2004 1999 2000 2001 2002 2003 2004 2004 Budget Actual Actual Actual Actual Actual Budget Actual $ Variance % Variance January $ 19,293 $ 23,523 $ 44,253 $ 39,039 $ 31,391 $ 36,426 $ 21,128 $ (15,299) -42.0% February 16,802 17,837 29,361 13,302 16,851 28,794 34,076 5,282 18.3% March 38,782 22,290 12,940 11,707 76,604 36,098 28,113 (7,985) -22.1% April 16,286 22,313 23,964 23,975 14,823 36,275 21,779 (14,496) -40.0% May 12,147 45,771 32,040 51,651 26,878 32,401 23,236 (9,165) -28.3% June 17,944 24,811 37,544 17,263 29,063 31,807 41,327 9,520 29.9% July 10,644 13,887 29,732 14,223 22,556 27,485 13,662 (13,823) -50.3% August 23,777 21,405 49,974 36,986 25,430 32,648 27,251 (5,398) -16.5% September 10,346 22,846 22,312 21,169 41,158 28,540 40,489 11,949 41.9% October 14,652 17,754 17,687 11,332 14,878 22,820 9,732 (13,088) -57.4% November 18,508 19,801 25,232 17,465 14,439 26,778 14,347 (12,431) -46.4% December 38,690 8,163 39,532 41,369 82,170 37,223 16,135 (21,088) -56.7% Year-to-Date Total S 237,871 $ 260,401 $ 364,569 $ 299,479 $ 396,240 $ 377,296 $ 291,275 $ (86,021 ) -22.8"10 Annual Total S 237,871 S 260,401 S 364,569 S 299,479 S 396,240 S 377,296 na na na Monthly Average 19,823 21,700 30,381 24,957 33,020 31,441 24,273 10 GlL Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Court Revenue Including probation revenue, the total collected through December amounts to $1.19M which is $89K or 7% below last year's collections. Court filings (which the City is compensated on) are down 12% ytd from 2003. Additionally the City's share of total municipal court revenue is down 3% ytd from 2003 due to state legislative action, which resulted in decreased revenue to the City. Total court revenue (from which the City, County, & State each share) is up slightly from 2003. A recent Supreme Court ruling prevents the police from issuing citations or impounding vehicles for Driving While License Suspended 3 degree (DWLS 3). As a result the loss of the DWLS cases will cause a decrease in court revenue. DWLS 3 comprises 33% of the court's criminal caseload. Probation Services YTD Total 2004 Change from Budget thru December Budget Actual $Var $Var Revenue $ 332,000 $ 395,156 $ 63,156 19.0% Expenses 327,000 330,496 (3,496) -1.1% Net Revenue $ 5,000 $ 64,660 na na COURT REVENUE B Month Budget (less Probation) $854,000 $949,700 $893,478 $905,875 $908,813 $943,975 I I 1999 2000 2001 2002 2003 2004 2004 Budget Month Actual Actual Actual Actual Actual Budaet Actual $Var %Var January $ 62,565 $ 61,809 $ 78,577 $ 48,982 $ 55,490 $ 70,457 $ 65,393 ($5,064) -7.2% February 66,562 83,491 70,573 57,256 78,815 81,324 $ 72,879 18,445) -10,4% March 84,643 83,707 74,074 69,769 82,635 90,415 $ 72,423 (17,992) -19.9% April 82,673 74,273 77,631 72,609 73,723 87,549 $ 72,468 (15,081) -17.2% May 61,106 75,541 82,169 46,487 67,131 75,769 $ 68,128 (7,641) -10.1% June 72,121 73,046 73,812 49,004 77,763 78,842 $ 72,420 (6,422) -8.1% July 61,536 71,957 59,668 65,189 70,613 75,393 $ 75,816 423 0.6% August 71,255 97,179 71,793 68,659 57,817 83,913 $ 69,263 (14,651) -17.5% September 62,059 71,311 67,015 55,775 64,752 73,418 $ 47,323 (26,095) -35.5% October 58,199 60,635 62,650 79,013 77,681 77,939 $ 65,063 (12,875) -16,5% November 64,346 71,783 52,340 67,344 61,858 72,953 $ 59,338 (13,615) -18.7% December 58,863 65,100 45,386 66,133 97,011 76,004 $ 51,123 (24,882) -32.7% Year-to-date Total $ 805,928 $ 889,832 $ 815,689 $ 746,221 $ 865,290 $ 943,975 $ 791,636 $ (152,339) -16.1% Probation Services - - 153,597 280,050 374,262 332,000 395,156 63,156 19,0% Traff Schl Adm Fee - - 38,228 21,126 - - - - 0.0% Year-to-date Total $805,928 $889,832 $1,007,514 $1,047,397 $1,239,552 1,275,975 $1,186,792 ($89,183) -7.0% Year-to-date % Change n/a 10% 13% 4% 18% 3% -4% n/a Annual Total $805,928 $889,832 $1,007,514 $1,047,397 $1,239,552 $1,275,975 . Included in Court Revenue are Probation Services and remittances from District Court for "Shared Court Costs", "Court Record Services" and Other Court-related miscellaneous revenue. Traffic School is now included in Police Revenues. Traffic and non-parking fines total $495K and is $58K or 10% below the ytd budget, and compared to ytd 2003, collections are below by 3%. Parking infractions total $36K and is $17K or 32% below the ytd budget, and compared to ytd 2003, collections are below by 40%. Total infractions filings are down 907 or 7% from 2003. DUI and other misdemeanors total $136K and is $29K or 18% below the ytd budget, and compared to ytd 2003, collections are below by 3%. Criminal costs total $64K and is $24K or 27% below the ytd budget, and compared to ytd 2003, collections are above by 34%. COURT REVENUE ------------------------------------------------------------------------------_!~~~!!!!~-ry_!!'!~-~!!!'_~'?!!!.!~~!_-- ----------------------------- -------------- --------------~~---------------- ____.!~_04 ~~~_!!!!______ 1999 2000 2001 2002 2003 Annual Budget YTD Budget Actual $Var '!oVar Civil Penalties 4,760 5,466 6,749 6,313 6.278 7,417 7,417 11.817 4,400 59,3% Traffic & Non-Par1<ing 470,113 510.574 472,207 432,200 512,103 552,703 552,703 494,678 (58,025) -10.5% Par1<ing Infractions 52,902 54,151 58,207 31,984 59,083 52,458 52,458 35,603 (16,855 ~32.1% DUI & Other Misd 108,769 163,025 150,651 139,926 139,249 164,459 164.459 135.561 (28,898) -17.6% Criminal Traffic Misd 59,571 54,564 46.629 75,516 46,278 73,007 73,007 45,396 (27,611) -37.8% Criminal Costs. 101,263 94,612 74,136 55,337 97,097 87,965 87,965 63,999 (23,966) -27.2% Shared Court Costs 8,550 7,439 7,110 4,946 5,202 5,966 5,966 4,581 (1,385) -23.2% Subtotal 805,928 889,832 815,689 746,221 865,290 943,975 943,975 791,636 (152,339) ..16.1-/. Probation Services I I 153,597 280,050 374,262 332,000 332,000 395,156 63,1561 19.0% Trait Schl Adm Fee I I 38,228 21,126 I 0.0% Total 805,928 889,832 1,007,514 1,047,397 1,239,552 1,275,975 1,275,975 1,186,792 (89,183) -7.0% Gl' II Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report OPERATING EXPENDITURES Operating funds expenditures through December total $42.5M or 91 % of the annual operating budget of $46.5M. Operating expenditures are below the ytd budget of$46.4M by $3.9M or 8%. EXPENDITURE SUMMARY BY DEPARTMENT Period Ending December 31,2004 2004 Revised Budget Actuals Variance 2002 2003 Through Through Favorable (Unfavorable) Uses Actual Actual Annual December December $ % City Council $ 258,062 $ 285,443 $ 305,038 $ 305,038 $ 280,776 $ 24,262 8.0% City Manager 702,765 648,912 924,753 924,753 781,646 143,107 15.5% Municipal Court-Operations 1,190,711 1,315,011 1,441,066 1,441,066 1,370,582 70,484 4.9% Management Services 1,747,702 1,754,553 2,043,473 2,043,473 1,875,539 167,935 8.2% Civil/Criminal Legal Services 1,143,436 1,231,859 1,427,447 1,427,447 1,170,019 257,428 18.0% Comm. Development Svcs 3,038,385 3,337,231 3,720,212 3,720,212 3,234,036 486,175 13.1% Police Services 14,217 ,460 14,838,136 16,075,115 16,075,115 15,374,108 701,007 4.4% Jail Services 993,100 1,056,106 1,384,060 1,286,923 935,349 351,573 27.3% Parks and Recreation 3,220,393 3,647,537 4,042,762 4,042,762 3,731,681 311,080 7.7% Public Works 3,514,203 3,568,847 4,046,049 4,046,049 3,553,079 492,970 12.2% City Overlay Program 1,657,409 1,982,519 1,329,632 1,329,632 1,184,765 144,867 10.9% Solid Waste 296,354 321,037 367,661 367,661 295,718 71,943 19.6% Hotel/Motel Lodging Tax 105,758 104,577 350,999 350,999 192,680 158,319 45.1% Surface Water Management 1,835,915 2,183,531 2,480,447 2,480,447 2,320,870 159,577 6.4% Debt Service 4,485,280 15,863,046 5,889,631 5,889,631 5,561,669 327,962 5.6% Dumas Bay Centre 504,604 482,436 501,630 501,630 478,159 23,471 4.7% Knutzen Family Theatre 160,732 188,785 179,177 179,177 201,209 (22,032) -12.3% Subtotal Operating Expenditures 39,072,269 52,809,566 46,509,151 46,412,014 42,541,884 3,870,130 8.3% Other Financing Uses. 8,184,384 20,050,416 17,020,488 17,326,128 17,326,128 - n/a Total Expenditures & Other Uses $ 47,256,653 $ 72,859,982 $ 63,529,639 $ 63,738,142 $ 59,868,012 $ 3,870,130 6.1% ,"Uther t-Inanclng Uses are thOse actIVIties conSidered one time 10 nature. City Council City Council expenditures total $281K, which is below the ytd budget total of $305K by $24K or 8%. The favorable variance of expenditures to budget is due to timing of year-end expenditures. One-time funded programs include PSRC/ACC participation ($39K). City Manager Activity through December totals $782K, which is below the ytd budget total of $925K by $143K or 16%. The favorable variance of expenditures to budget is due primarily to one-time funded programs such as contract lobbyist/city video ($80K), kiosk ($51K), and storyboard ($5K). Municipal Court Municipal Court expenditures total $l.37M, which is below the ytd budget total of $ 1.44M by $70K or 5%. Management Services Management Services expenditures through December total $1.88M, which is below the ytd budget total of $2.04M by $168K or 8%. The favorable variance of expenditures to budget is due primarily to favorable variances for one-time funded programs such as cable franchise negotiation ($50K), payroll system ($21K), job advertisements ($35K), and employee educational assistance ($12K). Additionally intergovernment election services contributed to the favorable variance. Civil/Criminal Legal Law expenditures through December total $1.l7M, which is below the ytd budget total of $1.43M by $257K or 18%. The favorable variance of expenditures to budget is due primarily to favorable variances for outside legal counsel and one-time funded programs such as domestic violence assistance ($60K) and labor negotiations ($50K). bl~ 12 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report Community Development Community Development expenditures through December total $3.23M, which is below the ytd budget total of $3.72M by $486K or 13%. Savings are primarily in various one-time funded programs. These programs include neighborhood matching grant ($20K), CERT and volunteer program ($9K), human services contracts ($76K), employee and human services contributions ($46K), human service comp plan ($50K), association dues (($9K), shoreline inventory ($40K), abatement ($6K), permit process intern ($15K), code amendments ($90K), business park zone study ($40K), consult state grant ($52K), planned action SEPA ($161K), and upgrades to the permit computer system ($IIOK). HoteVMotel Lodging Tax Ytd expenditures total $193K and are comprised of tourism promotion ($35K), General Fund admin fees ($ 13K), Korean Cultural & Sports Festival ($66K), events planning-Women's Marathon/Sporting Event ($27K), Farmers Market ($22K), distribution of rack cards ($3K), Tourism Enhancement Grants ($25K), and misc. ($2K). Overall revenues total $145K and are made up of hotel/motel tax ($142K), interest earnings ($3K), and postcard sales of($23). Police Services Police Services have expended $15.37M through December, which is below the ytd estimated budget of $16.08M by $701K or 4%. The favorable variance of expenditures to budget is due primarily to personnel costs and one-time funded programs. Public Safety Personnel Costs 2004 YTD Thru December 31, 2004 $ Variance % Variance Favorable Favorable Annual Budget YTD Budget YTD Actual (Unfavorable) (Unfavorable) Salaries/Wages 8,886,235 8,886,235 8,585,245 300,990 3.4% P3 555,860 555,860 327,717 228,143 41.0% Temp Help/On-CaIl/Field-Training 39,423 39,423 10,827 28,596 72.5% Overtime 255,000 255,000 511,499 (256,499) -100.6% Termination Pay - - 17,825 (17,825) n/a Benefits 2,327,616 2,327,616 2,330,321 (2,705) -0.1% Subtotal 12,064,134 12,064,134 11,783,433 280,701 2.3% Traffic School OT 57,000 57,000 59,922 (2,922) -5.1% Total Personnel Costs 12,121,134 12,121,134 11,843,355 277,779 2.3% Year-to-date Police overtime is 15% or approximately $73K below the same period last year. There is a $28K increase in overtime for contracted services and the homeland security programs. When the increase from the billable overtime is included the total overtime is decreased by 8% or around $46K for the year. Court related overtime accounts for $41K or 8% of 2004's total overtime. The court case flow work group is currently evaluating opportunities to reduce police overtime for court appearances. PS Overtime By Type Type 2003 2004 $ % Training 26,169 28,575 2,406 9% Court 52,907 41,066 (11,841) -22% Field Operation 336,032 280,275 (55,757) -17% SOAP 2,689 94 (2,595) -97% Other 59,062 53,420 (5,642) -10% City Portion 476,859 403,429 (73,430) -15% Contract or Grant $ 74,953 $107,569 32,616 44% Homeland Sec. 5,355 501 (4,855) 0% Billable 80,308 108,069 27,761 35% Grand Total $ 557,167 $511,499 $ (45,669) -8% (;{ t7 13 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report As shown by the month-to-month overtime comparison graph, 2004 monthly expenses declined over the levels from 2003 through May. The June through December 2004 monthly expenses varied relative to the levels from 2003. Police Overtime Expense $80,000 ____ 2003 ~2004 $70,000 $60,000 $50,000 en ~ $40,000 o $30,000 $20,000 $10,000 $0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Month The following is an analysis on traffic school activity. Through December, revenues total $236K, while expenditures total $80K. Traffic School Activity YTD Thru December Change from 2003 1999 2000 2001 2002 2003 2004 $Chg %Chg Revenue $ 56,375 $ 90,325 $ 97,606 $ 102,731 $ 185,179 $ 235,586 $ 50,407 27.2% Expenditures: Overtime 23,050 42,538 41,828 40,549 50,375 59,922 (9,547) -19.0% Supplies - 1,005 1,868 18,707 6,986 8,829 (1,843) -26.4% TravellTraining 2,739 300 2,579 15,106 345 9,132 (8,787) -2547.1% Other Charges 266 4,168 163 1,004 195 2,085 (1,890) -969.3% Court Costs 23,669 - - - - - - nfa Capital - - - 26,332 - - - nfa Other - - - - 484 - 484 100.0% Total Expenditures 49,724 48,011 46,438 101,698 58,385 79,969 (21,583) -37.0% Jail Services The table below compares activity through November as December invoices have not been received. The Fife jail services invoice for November has not been received yet. Jail Services is below the ytd budget of$1.29M by $352K or 27.3%. Jail Services By Month YTD thru November 2004 Change from Budget 1999 2000 2001 2002 2003 Budget Actual $Var % Var January $ 94,333 $ 120,003 $ 111,723 $ 108,739 $ 92,944 $ 114,278 $ 84,767 $ 29,511 25.8% February $ 90,164 $ 128,139 $ 116,334 $ 112,436 $ 86,453 115,404 81,184 34,220 29.7% March $ 121,485 $ 144,080 $ 120,793 $ 99,516 $ 95,849 123,975 105,967 18,008 14.5% April $ 125,588 $ 138,973 $ 129,903 $ 84,259 $ 104,660 123,922 104,278 19,643 15.9% May $ 149,750 $ 160,082 $ 121,097 $ 75,907 $ 110,778 129,705 91,051 38,654 29.8% June $ 150,656 $ 124,017 $ 121,974 $ 74,045 $ 108,047 122,149 75,474 46,675 38.2% July $ 183,945 $ 122,690 $ 102,848 $ 92,830 $ 107,300 128,504 83,270 45,234 35.2% ~ugust $ 163,973 $ 108,249 $ 94,176 $ 91,360 $ 95,840 117,146 90,430 26,716 22.8% September $ 108,393 $ 104,715 $ 115,010 $ 89,959 $ 91,957 109,569 89,205 20,364 18.6% October $ 115,714 $ 110,104 $ 98,208 $ 79,586 $ 86,502 104,296 78,096 26,201 25.1% November $ 113,844 $ 114,645 $ 72,631 $ 84,463 $ 75,775 97,974 51,626 46,348 47.3% December $ 111,013 $ 101 ,125 $ 88,610 $ 78,485 $ 77,142 97,137 - - 0.0% YTD Total $ 1,417,846 $ 1,375,698 $ 1,204,696 $ 993,100 $ 1,056,106 $ 1,286,923 $ 935,349 $ 351,573 27.3% Grand Total $ 1,528,859 $ 1,476,823 $ 1,293,306 $ 1,071,585 $ 1,133,248 $ 1,384,060 14 {? l \0 Cifv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Rel10rt Parks and Recreation Parks Operations expenditures through December total $3.73M, which is $311K or 8% below the ytd budget of $4.04M. The favorable variance of expenditures to budget is due primarily to favorable variances for one-time funded programs. One-Time funded programs include: maintenance contract ($25K), facilities repair and maintenance ($32K), senior services ($25K), Arts Conunission-contract for services program ($25K), Arts Commission contract carry-forward ($23K), and registration system upgrades ($5K). Additionally Facilities Maintenance had a favorable variance of expenditures to budget. The growth in Senior Services revenue is due to the popularity of the trips and tours program. Recreation Inc program growth is due to increased registration as the program has become better known in the area. The number of programs offered has been slowly increased based on interest. Recreation and Cultural Services: Direct program expenditures total $1.l9M or 87.3% of the total atulual budget of $1.36M not including indirect costs. Including indirect administration costs, recreation expenditures total $1.53M and are 88.6% of the total annual budget of$1.73M. Recreation fees total $841K and are 92.7% of the total annual budget of$907K. Recreation fees have recovered 70.7% of direct program costs and is 4.1 % above the annual budgeted recovery ratio of 66.6%. Considering indirect administration costs, the recovery ratio is reduced to 54.8% or 2.4% above the annual budgeted recovery ratio of 52.4%. Dumas Bay Centre Dumas Bay Centre operating revenues of $481K are down by $19K or 4% compared to the ytd budget of $500K. Operating expenditures through December total $4781{, which is $23K or 5% below the ytd budget of $50 1.6K. Dumas Bay Centre has recovered 100.6% of its operating expenses. Knutzen Theatre Operating revenues of $96K are up $19K or 25% compared to the ytd budget of $77K. Operating expenditures .through December total $201K, which is $22K or 12% above the ytd budget of $179K. Knutzen Theatre has recovered 47.2% of its operating expenses. Electrical repair & maintenance expenditures were made for the winches, which are not expected to recur in the near future. RECREATION & CULTURAl SERVICE PROGRAMS AND DUMAS BAYCENTREPERFORMAHCE Year to Date Through DQCember 2004 I ReVfHlues .. '. Expenditures - ReCoverv Ratio " Proaram I Budget Actual I " I SUdaet I Actual " ..T EJudaet I ActUal RECREATION & CULTURAL SERVICE PROGRAMS Steel lake Aquatics 2,000 1,483 74.2% 20,626 24,072 116.7% 9.7% 6.2% Arts & Special Events 88,100 89,654 101.8% 108,667 110,789 102.0% 81.1%1 80.9% Youth Athletics 58,800 49,053 83.4% 87,565 71,911 82.1% 67-2% 68;2% Adult Athletics 199,000 209.157 105.1% 113,742 132,353 116.4% 175.0% 158.0% Community Recreation 166,000 165.273 99.6% 138,325 182,986 132.3% 120.0% 90.3% Community Center 28,500 28,713 100.7% 90,993 85,961 94.5% 31.3% 33.4% Recreation Inc 17,700 43,698 246.9% 53,764 <<,~~6 82.8% 32.9'% 98.1,!, -- ..- ...- Youth Commission SOO 725 145.0% 1,800 2,233 124.0% 27.8% 32.5% Red, While & Blue. 24,700 35,939 145.5% 41 ,200 49,415 119.9% 60.0% nla Senior Services 7,650 24,092 314.9% 84,280 70,382 83,5% 9.1% 34.2% Kenneth Jones Pool 314,000 192,854 61.4% 620,614 413,965 66.7% SO.6% 46.6% Subtotal $ 906,950 $ 840,641 92.7% $ 1,361,576 $ 1,188,591 87.3"/. 66.6% 70.7'% Administration - - 0.0% 369,929 345,555 93.4% nla nI~ I TOTAL RECREATION I $ 906,950 I $ 840,641 I 92.7%1 $ 1,731,505 I $ 1,534,146 f 88.6%1 52.4%1 54.8Y~ DUMAS BAY CENTRE - Dumas Bay Centre 496,750 481,137 96.9% 501,630 478,159 95.3% 99.0% 100.6% Knutzen Family Theatre 76,601 9S,014 124.0% 179,177 201 ,209 112.3% 42.8% 47.2% TOTAL DUMAS BAY CENTRE $ 573,351 $ 516,151 100.5"1. $ 680,807 $ 679,368 99,8% 84.2-10 84.8"/. Arts Commission - 190 nla 93,529 30,393 32.5% nla nla GRAND TOTAl. $ 1,480,301 $ 1,416,982 95.7% $ 2,505,841 $ 2,243,907 89.5"/. 59.1"1. 63.1"/. Expenditures do not include residual equity I"'Mfe,.; or other inlerfund coolributions. . Red. Whi\EI & Blue revenue. include King County granl revenues for 2003 wIlich 'MIrv bOOked in 2004. A=uaI mvetsals in Decen1Jer. 2004 will reverse oullhe.e IU\I9flues. 15 /"J4 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Rel10rt Kenneth Jones Pool Ytd pool expenditures total $404K, revenues total $405K. Kenneth Jones Pool Annual Actual Per City's Financia/s Budget YTD December Operating Revenue 314,000 $ 192,854 Transfer-In from Utility Tax 309,000 211,913 Total Oper Rev & Other Sources 623,000 $ 404,766 Salaries & Benefits 268,836 Supplies 7,147 Utilities 92,410 Professional Services 1,243 Travel & Training 2,821 Other Services & Charges 7,491 Intergovernmental 421 Capitallmprovements/Maintenance 9,984 Interfund Charges 14,122 Total Oper Expenditures $ 620,614 $ 404,475 Rev Overf(Under) Exp 2,386 291 Public Works Operations Public Works Operating expenditures are below the December ytd budget of$4.05M by $493K or 12%. The favorable variance of expenditures to budget is due primarily to the favorable variances for one-time funded programs. These program variances include: emergency management software ($17K), homeland security grant ($6K), signal coordination grant ($23K), Silver Lk NTS & 320 S ($16K), tree replacement ($5K), and flatbed truck & retrofit ($45K). Solid Waste and Recycling Operations Expenditures are below the December ytd budget of$368K by $72K or 20%. The favorable variance of expenditures to budget is due primarily to timing of grant programs. Surface Water Management Operations Expenditures are below the December ytd budget of $2.48M by $160K or 6%. The favorable variance of expenditures to budget is due primarily to favorable variances for one-time funded programs. These program variances include: ecosystem restoration project ($IOK) and Vactor cleaning service ($31K). Additionally there was a delay in the hiring for two positions which contributed to the favorable variance of expenditures to budget. 16 Gl t(; Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report The table below presents a year-to-date analysis of the Public Works and Surface Water Management (SWM) contracts with King County, WSDOT, and private vendors. Most ongoing maintenance takes place during the spring and summer months. - - YTD thru December EXlJenditiJres Program Budget Actual % Emergency Management 7,500 (42,000) -560.0% Subtotal Administrative Services 7,500 (42,000) -560.0% Contracted Engineering Services 500 - 0.0% Expedited Plan Review (1) - 25,950 n/a Subtotal Development Services 500 25,950 5190.1% Neighborhood Traffic Safety-Private Contract 40,000 25,490 63.7% Pavement Marking Maintenance-Private Contract 15,000 23,738 158.3% Access Management Retrofits 8,000 - 0.0% Contracted Engineering Services 8,000 - 0.0% Neighborhood Traffic Safety 10,000 - 0.0% Traffic Maintenance-King County 360,100 479,329 133.1 % Traffic Impact Fee 27,607 29,548 107.0% Sutotal Traffic Services 468,707 558,105 119.1% Street Maintenance - Private Contractors (2) 261,382 133,769 51.2% Street Maintenance - WSDOT 50,036 21,065 42.1% Structure Maintenance (3) 119,367 119,367 100.0% Subtotal Street Systems 430,785 274,201 63.7% Pavement Management System 20,000 19,540 97.7% Subtotal Overlay Program 20,000 19,540 97.7% Solid Waste Litter Control 48,250 48,755 101.0% Subtotal Solid Waste 48,250 48,755 101.0% Water Utility Billing - KC 79,845 48,892 61.2% Watershed Interlocal Agreement - 10,375 n/a State Highway Maintenance - WSDOT 20,000 10,532 52.7% Water Analysis 13,877 9,561 68.9% Str. Sweeping, Catch Basin, Manhole & Pipes 213,711 177,032 82.8% Total Surface Water Management 327,433 256,392 78.3% Snow & Ice Removal 26,200 4,358 16.6% Subtotal Snow & Ice Removal . 26,200 4,358 16.6% Total Contractual Services $ 1,329,375 $ 1,145,301 86.2% (1 ) Expedited plan review service expenditures have matching revenues. (2) Private Contracts for streets maintenance/traffic control ($16,687), ROW vegetation, mowing and tree maintenance ($161,000), stump grinding, irrigation services, dangerous tree removal ($10,000), small works projects ($14,000), noxious weed control ($6,000), paving inspection services ($17,445), and tree replacement ($20,000). (3) Private Contractors for sidewalk, ramps, curb and gutter maintenance ($112,696) and fences, guardrails, barriers and retaining wall maintenance ($6,671). 17 Gl9 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report CASH & INVESTMENTS The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6 month US Treasury Bill (2.50%) and the State Investment Pool (2.07%). The current in-house investment yield is 2.61 % which is greater than both benchmarks. Investment Schedule December, 2004 Settlement Investment Maturity Yield to Type Date Par Amount Cost Date Maturity Agency - FNMA 3136F3V3 07/21/03 $ 800,000 $ 797,500 07/21/06 2.38% AQency - FHLB 31339YZX3 08/14/03 $ 1,000,000 $ 1,000,000 08/14/06 2.52% Agency- FFCB 31331QN78 06/09/03 $ 1,000,000 $ 999,500 03/09/07 2.46% Agency - FNMA 3136F3VQ6 05/27/03 $ 1,000,000 $ 1,000,750 05/25/07 2.48% Agency - FNMA 3136F3UT1 05/30103 $ 1,000,000 $ 997,529 12/03/07 2.59% Agency - FHLMC 3128X1VW4 08/22/03 $ 900,000 $ 887,400 01/30/07 3.18% Average Maturity 388 AveraQe Yield to Maturity 2.61% AveraQe Yield - 6 mo. T-BiII 2.50% Municipal Investor Account $ 19,879,153 1 day 2.15% State Investment Pool $ 31,699,452 1 day 2.07% Average Portfolio Maturity & Yield 39 2.16% Total Investments $ 57,261,284 The total invested balance at the end of December is $57.3M, which includes $31. 7M in the state investment pool, $5. 7M in-house investment purchases, and $19.9M in the Municipal Investor Accounts. The state pool is composed of agency coupons (9.1%), discount notes (64.5%), certificates of deposit (8.0%), treasury securities (3.5%) and repurchase agreements (14.9%). The City's total investment portfolio is made up 55% State Pool, 10% In-House Investments, and 35% Municipal Investors Accounts. Investment Interest Rates Comparison For the Month of December Total Portfolio by Category December 31,2004 4.0% 3.5% 3.0% 2.5% 2.0% 1.5% 1.0% 0.5% 0.0% 1116 Month T-Bill . State Investment Pool Din-house Investment D Municipal Investor Account . Portfolio Average Municipal Invenstors Account 35% 2002 2003 2004 In-House Invest (Agencies) 10% 18 Gl-O Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report FUNn ACTIVITY SUM.MARY Beginning Fund Fund Balance at 1/1/04 Revenue Expenditures Net Income In/(Out) 12/31/2004 GeneraVStreet Fund: $ 8,109,614 $ 33,713,471 $ 37,280,590 $ (3,567,119) $ 4,542,495 Debt Service Fund: (1) 2,599,652 8,793,530 6,936,669 1,856,861 4,456,512 Special Revenue: Arterial Street 483,750 1,826,483 1,184,765 641,718 1,125,468 Utility Tax (1) 803,062 7,519,572 8,322,634 (803,062) (0) Solid Waste & Recycling 142,776 315,645 295,718 19,927 162,703 Special Study (Gov. TV) 29,723 5,453 (22) 5,475 35,198 HotellMotel Lodging Tax 216,999 144,616 192,680 (48,065) 168,935 2% for the Arts (2) 9,710 - 110,636 (110,636) (100,926) CDBG 9,795 442,052 300,962 141,090 150,886 Paths & Trails - 9,509 - 9,509 9,509 Subtotal Special Revenue Funds 1,695,816 10,263,330 10,407,372 (144,042) 1,551,773 Capital Project: Municipal Facility 6,923,229 865,808 6,371,263 (5,505,455) 1,417,775 Downtown Revitalization - - - - - Unallocated 1997 Bond Proceeds - - - - - Community/Senior Center/Pool 17,087,417 2,443,750 863,867 1,579,883 18,667,299 Celebration Park 115,735 3,754 7,398 (3,645) 112,090 Park Improvements 829,123 1,102,136 418,646 683,491 1,512,614 Surface Water Management 6,538,635 2,352,424 2,505,069 (152,645) 6,385,990 Transportation 8,369,009 14,308,281 9,232,947 5,075,334 13,444,343 Subtotal Capital Projects 39,863,147 21,076,153 19,399,190 1,676,963 41,540,110 Enterprise Funds: Surface Water Management (3) 935,697 3,525,066 4,049,859 (524,793) 410,904 Dumas Bay Centre Operations (22,234 ) 503,371 478,159 25,213 2,979 Dumas Bay Centre Capital 266,881 125,829 - 125,829 392,710 Knutzen Family Theatre Capital 50,623 837 - 837 51,460 Knutzen Family Theatre Operations 8,005 187,539 201,209 (13,671) (5,666 Subtotal Enterprise Funds 1,238,971 4,342,642 4,729,227 (386,584) 852,387 Internal Service Funds: (4) Risk Management 4,014,558 865,169 742,117 123,052 4,137,610 Infomnation Systems 1,876,477 1,599,316 1,429,424 169,892 2,046,369 Mail & Duplication 162,878 199,761 153,406 46,354 209,233 Fleet & Equipment 2,248,095 1,293,211 1,119,996 173,215 2,421,310 Buildings & Furnishings 55,516 417,316 332,723 84,593 140,109 Subtotal Internal Service Funds 8,357,524 4,374,772 3,777,665 597,107 8,954,631 Total All Funds $ 61,864,723 $ 82,563,898 $ 82,530,713 $ 33,185 $ 61,897,909 (1) Utility Tax and Debt Service fund balance is reserved for the payment of debt service. (2) 2% for the Arts deficit balance due to New City Hall, not yet budgeted. (3) SWM deficit balance due to timing of transfers to Capital Projects. (4) Internal Service fund balance is comprised of accumulated replacement reserves for the purpose of fixed asset replacement, with the exception of Risk Management, which is comprised of accumulated reserves for self-insurance and strategic reserve. GLJ 19 Citv of Federal Wav Preliminarv December 2004 Ouarterlv Financial Report SUMMARY ATTACHMENT A ATTACHMENT A CITY OF FEOERAL WAY SUMMARY OF SOURCES AND USES OPERATING FUNDS Through December 2004 1999 - 2004 2004 Revised Budaet Actuals Variance Through Through Favorable (Unfavorable) ourceslUses 1999 2000 2001 2002 2003 Annual December December Dollars ($) Percent ('10) Beginning Fund Balance $ 17,580,138 $ 18,050,656 $ 20,817,900 $ 22,799,494 $ 24,598,825 $ 13,352,681 $ 13,338,452 $ 13,338,452 $ - 0.0% Operating Revenues Property Taxes 6,612,491 6,976,972 7,215,272 7,644,130 7,951,964 8,107,771 8,107,771 8,120,976 13,205 0.2% Sales Tax 9,664,945 10,159.770 10,302,061 10,773,246 10,518,231 10,835.153 10,835,153 10.536,297 (298,856) -2.8% HoteUMotel Lodging Tax 47,182 122,507 138.817 129,299 142,041 134,000 134,000 141,737 7,737 5.8% :riminal Justice Sales Tax 1,478,343 1,632,969 1,653,470 1,600,854 1,596,387 1,714,051 1,714,051 1,639,478 (74,573) -4.4% Intergovernmental 4,942,878 4,217,599 3,730,923 3.545,956 2,857,314 2,810,601 2.810,601 2,822,588 11,987 0.4% Real Estate Excise Tax 2,438,148 2,149,790 1,997,537 2,517,473 2,851,386 1,900.000 1,900,000 3,057,745 1,157,745 60.9% Gambling Taxes 1,430,382 1,601,699 2,227,117 1,926,443 1,803,996 1,850,000 1,850,000 1,419,973 (430,027) -23.2% Utility Taxes 5,201,078 5,524,330 6,073,931 6,158,679 6,964.127 7,253,021 7,253,021 7,512,343 259,322 3.6% Court Revenue 805.928 889.832 1,007.514 1,047,397 1,239.552 1,275,975 1.275.975 1,186.792 (89,183) -7.0% Building Permits/Fees-CD 1,288.040 1,062,094 1,051,483 1,488,826 1.293,244 1,194.009 1,194,009 1,554,493 360,464 30.2% Expedited Review Fees-CD 98.677 148,175 122,502 188,379 214,464 64.856 64,856 nla ROW PermitslFees-PW 237,871 260,401 364,569 299,479 396.240 377,296 377,296 291,275 (86,021) -22.8% Expedited Review Fees-PW 66,243 51,501 33,176 47,853 32,066 - 31,518 31,518 nla Licenses 179,120 137,180 98,650 157,512 117.191 142,100 142,100 177,495 35,395 24.9% Franchise Fees 469,923 496,418 591,965 616,668 671,975 653,062 653.062 700,714 47.652 7.3% Passport Agency Fees - 57.910 57,910 nla Recreation Fees 525,263 538,930 551,068 617,179 727,496 934,950 934,950 646.176 (88,774) -9.5% Dumas Bay Centre 492,702 464,865 587,386 509,554 462,285 500,250 500,250 481,137 (19,113) -3.8% Knutzen Family Theatre 48,883 81.144 86,771 60.308 113,165 76.601 76,601 95,544 18,943 24.7% Interest Earnings 1,064,181 1,315.590 784.628 445,160 510,462 632.180 632,180 213,693 (418,487) -86.2% MminlCash Mgmt Fees 168,480 170,588 476,302 480,748 526,592 542,000 542,000 541,495 (505) -0.1% SWM Fees 3,125,973 3,074,347 2.944,439 3.087,207 3,397,997 3,437,136 3,437,136 3,517,129 79,993 2.3% Refuse Collection Fees 147,062 154,365 149,514 187,725 163,458 168,545 168,545 179.076 10,531 5.9% Police Services 302,902 967,328 633,096 699,185 974,849 1,011,899 1.011,899 1,247,713 235,815 23.3% MiscellaneouslOther 153075 54164 116861 129182 105681 111349 111,349 75101 (36 248 -32.6% olal Operating Revenues 40,989,749 42.272,559 42,939,031 44,376,443 45,652,162 45,661,949 45,661,949 48,513,255 851,307 1.9'10 Operating expenditures City Council 217,998 195,431 207,604 258,062 285.443 305,038 305,038 280.776 24,262 8.0% ity Manager 595,744 405,195 654,896 702,765 648,912 924,753 924,753 781,646 143,107 15.5% Municipal Court-Operations 369,031 793,644 1,043,290 1,190,711 1,315,011 1.441,066 1,441,086 1,370.582 70,484 4.9% Management Services 1,728.101 1,613,592 1,662,975 1,747,702 1,754,553 2,043,473 2,043,473 1,875,539 167,935 8.2% CiviVCriminal Legal Services 1,261,989 1,225,375 1,167,796 1,143,436 1,231,859 1,427,447 1,427,447 1,170,019 257,428 18.0% Comm. Development Svcs 2.768,211 2,969,746 3,051,482 3.038.385 3.337,231 3,720,212 3,720,212 3,234,036 486,175 13.1% Police Services 11,950,812 12,899,772 13,024,013 14,217,460 14,838,136 16,075,115 16,075,115 15,374,108 701,007 4.4% ail Services 1,417,846 1,375.698 1,204,696 993,100 1,058,106 1.384,080 1.286,923 935,349 351,573 27.3% Parks and Recreation 3,088,798 3,007.220 3,089,826 3,220,393 3.647,537 4,042,762 4,042,762 3,731,681 311,080 7.7% Public Works 3,307,350 3,150,634 3,176,155 3,514,203 3,568,847 4,046,049 4,046,049 3,553,079 492,970 12.2% ity Overlay Program 1,784,443 1,458,054 1,358,785 1,657,409 1,982,519 1,329,632 1,329,632 1,184,765 144,867 10.9% oIid Waste 233,635 294,540 355,471 296,354 321,037 367,661 367,661 295,718 71,943 19.6% HoteUMotel Lodging Tax 101 72,298 48,015 105,758 104,577 350,999 350,999 192,860 158,319 45.1% Surface Water Management 1,582.123 1,533,594 1,709,298 1,835,915 2,183,531 2,480,447 2,480,447 2,320,870 159,577 8.4% Debt Service 5,307,192 4,328,241 4,498,092 4,485,280 15,883,046 5,889,631 5.889,631 5,581,669 327.962 0.0% Dumas Bay Centre 487,164 475,759 557,437 504.604 482,436 501,630 501,630 478,159 23,471 4.7% nutzen Family Theatre 147,223 183 280 159 432 160732 188 785 179177 179177 201 209 (22 032 -12.3% olal Operating expenditures 36,207,761 35,982,073 36,969,264 39,072,269 52,809,566 46,509,151 46,412,014 42,541,884 3,870,130 8.3"11 Operating Revenues over/(under) Operating Expenditures 4,781,989 6,290,486 5,969,767 5,304,174 (7,157,404) (847,202) (750,065) 3,971,371 4,721,436 -629.5% Other Financing Sources 5,381,058 2,818,304 5,269,286 4,634,062 14,862,034 8,803,725 9.118,319 9,118,319 0.0% Other Financing Uses 9,312.902 6,101,206 9,431,269 8,184,384 20,050,416 17,020,488 17.326,128 17,326,128 - 0.0% Ending Fund Balance Solid Waste 299,841 275,459 199,343 162,896 117,723 83,536 162.703 nla nla Arterial Street 349,431 487,494 719,952 695,572 483,797 941.000 1,125,466 nla nla Utility Tax 2,830,149 4,407,260 6,170,755 7,872,948 647,796 837,186 (0) nla nla Snow & Ice Removal 100,000 100,000 100,000 100,000 100,000 100,000 100,000 nla nla Surface Water Management 1,653,058 751.394 500.811 487,502 955,255 214,658 410,904 nla nla Path & Trails 22,353 32,414 41.863 51,592 61,114 5,531 - 9,509 nla nla Strategic Reserve 2,028,204 2,028,294 - nla nla Debt Service 5.748,509 6,038,386 6,508,123 5,579,129 2,631,858 1.547,857 4,458,512 nla nla Dumas Bay Centre Operations 2,519 12,832 30,372 438 (22,235) 2,119 2.979 nla nla Knutzen Family Theatre 13,372 17,665 28,140 21,233 8,004 (5.666) nla nla Police 334,176 539,431 540,424 582,944 379,539 376,626 280,230 nla nla P3 300.000 300,000 300,000 300,000 300,000 300,000 300,000 nla nla Interfund Loans 10.000 10,000 10.000 30,500 10,000 10,000 10,000 nla nla Unreserved 4,738,670 6,057611 7,475,901 8,688591 6,380,186 (129,795 2,249,375 nla nla olal Ending Fund Balance $ 18,430,282 $ 21,058,240 $ 22,625,685 $ 24,553,346 $ 12,053039 $ 4,288,716 $ - $ 9,102,014 $ 4721,436 nla GZ1- 20 r- z r- ~ ~ r-ZO ~Oll. ot-~ ll.CIl~ ~~~ CIl Q r- I; ::CCllot ~r-'" O~C/l ~ ~ ti I u ~ W I ::3C/ld ~ i:t; ;l ll. ll. j! .;: ~I ~ .... :L. :; ~~ .; 5 ... ~ :r. ;.; :.; ;::; ~ ~ -~ .. 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"::E " :; 0 g <.~ 5 Ec trg ~ ~ .5 0" .~ ~ B~ c '''v:l~ s;3cu ~Ovo >,N EU)~ ~UbOOoo ~ ~.g ~ c ~ b VJ 0. a-- '- U')d.H~E~o ] j .~ .~ ~ ~ OQ)13~"fi ~ j ~ ~ g.~ ~ "' " " 0 o 2 .~ fir ~ ~ 0 I- 0.";'0 o 550~ ::r: ~5,iio .::~~f l~;i 0-: '" 0'<> ;!1 ~~u~-:::-5a.. ~a~es~u i::UiUiuEU:;2 GLl MEETING DATE: February 15,2005 lTEM#J[(d) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2005 Planning Commission Work Program CATEGORY: BUDGET IMP ACT: r8J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: 1/18/05 LUTC Memo, 2005 Planning Commission and Long Range Planning Work Program; LUTC meeting minutes form 1/24/05; and 1/4/05 LUTC Memo. SUMMARYIBACKGROUND: Every year the City Council establishes the Planning Commission work program and prioritizes it for the year. The LUTC adopted the staff recommendation with amendments according to the 1/24/05 staff memo for the full Council's review. The Shoreline Stringline item shown in the 151 quarter of the year should also be dropped due to the State Department of Ecology's policy to not approve any amendments until a comprehensive change can be completed. CITY COUNCIL COMMITTEE RECOMMENDATION: To recommend the full Council approve the staff reommended 2005 Planning Commission Work Program with changes outlined in the staff memo. PROPOSED MOTION: "I move to approve the recommended 2005 Planning Commission Work Program as amended and with the elimination of the shoreline setback item". CITY MANAGER APPROVAL: ---7ffM- . (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED o TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinanccs olll}) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~ CITY OF ~ ~ Federal Way DATE: January 18,2005 FROM: Land Use/Transportation Committee David ~Manager Kathy McClung, Director of Community Development Services f-AJe..--- To: VIA: SUBJECT: 2005 Planning Commission and Long Range Planning Work Program MEETING DATE: January 24,2005 A. REQUESTED ACTION Request that the Land Use/Transportation Committee (LUTC) prioritize the 2005 Planning Commission Work Program and forward a recommendation to the City Council. B. BACKGROUND The LUTe reviewed a list of potential work items for the Planning Commission at their January loth meeting. Staffhas added the council's changes and has a recommended work program to consider. C. STAFF RECOMMENDATION Staff makes the following recommendations for the 2005 Planning Commission work program: 1 st Quarter - 1. Signs in annexation area - Presented at the January 19th Planning Commission meeting 2. Signs on athletic field fences - Draft report completed 3. Freeway signs - Draft ordinance completed 1,...._ 4. Traffic Concurrency - Draft report completed MO\} eel -to "3 y- d <1 Ual'\.. ~ 5. City Planned Action SEP A - Draft close to be being finished 6. Shoreline Stringline Setback Issue - Draft report being worked on 7. Start comprehensive plan update 2nd Quarter- 1. Continuation of comprehensive plan update (Housing Chapter update plus one parcel request) 2. Address reasonable measures and density if required. 3. Development Regulation requests from 2004 (2) if recommended by City Council Start Neighborhood Business (planning consultant working on) Cottage housing Amendments as result of planned action SEP A (including increased height and other items identified in downtown study) 4th Quarter- 1. Traffic meetings in neighborhoods 2. 2005 comprehensive plan update (Five site-specific requests plus amendments for increased heights along Pacific Highway view corridors)* *Code amendments related to this amendment would be made concurrently or the following year depending on staff resources available. Items that may be added time permitting: 1. Off- site signs for advertising events 2. Traffic impact fee 3. Construction hours amendment 4. Inconsistencies with appraisal requirements D. OPTIONS These have been prioritized based on state requirements, staff resources, and council direction. It is a fairly ambitious workload and items will be delayed based on the time the Planning Commission and City Council take to review each item. City Council has discretion to move the order and priority. 2005 Planning Commission & Long Range Work Program Page 2 E. COMMITTEE RECOMMENDATION Forward the LUTC recommendation to the full City Council for approval on February 15th. ApPROVAL OF COMMITTEE REPORT: Michael Park, Member ~ . flC Faison, Member K:\Planning Commission\2005\Documents\pC work program. doc 2005 Planning Commission & Long Range Work Program Page 3 City of Federal Way City Council Land UsefTransportation Committee January 24, 2005 4:30 p.m. City Hall Council Chambers MEETING MINUTES In attendance: Committee members Jack Dovey, Chair, and Council Members Eric Faison and Michael Park; Deputy Mayor Linda Kochmar; Council Member Jeanne Burbidge; City Manager David Moseley; Director of Community Development Services Kathy McClung; Director of Public Works Cary Roe; Deputy City Attorney Karen Kirkpatrick; Deputy Community Development Director Greg Fewins; Senior Planner Margaret Clark; Deputy Public Works Director Ken Miller; Surface Water Manager Paul Bucich; Traffic Engineer Rick Perez; Senior Traffic Engineer Maryanne Zukowski; SWM Project Engineer Fei Tang; and Administrative Assistant E. Tina Piety. 1. CALL TO ORDER Chair Dovey called the meeting to order at 4:30 pm. He informed everyone that Council Member Faison will be late. 2. APPROVAL OF MEETING MINUTES The minutes of the January 10, 2005, meeting were approved as presented. 3. PUBLIC COMMENT None. 4. BUSINESS ITEMS A. City Center Access Study - Briefing #5 - Ms. Zukowski informed the Committee the accomplishments of the study to date. A public open house will be held February 3, 2005, where the preferred options will be presented. In March, staff will present the Committee their recommendation. B. Sound Transit Long-Range Plan Updates Draft Supplemental flS - Ms. Michaelson informed the Committee that Sound Transit is seeking comments on the Draft Supplemental EIS by January 31, 2005. For this reason, she requested that all Council Members present be allowed to vote on this issue since there will not be time to send it to the full Council. Chair Dovey agreed that all Council Members present may vote on this issue. Ms. Michaelson stated that this is the first step in a phased environmental review process. This first step is a board overview of the environmental issues. A more comprehensive specific project environmental review will occur later. The Committee would like the comments left vague regarding whether the route would follow the SR-99 or 1-5 corridor. It was m/s/c to authorize staff to prepare written comments on the Draft SEIS as outlined in the staff report; leaving room to modify the comments if a significant issue arises at tonight's Sound Transit Open House and leaving open whether the route should follow the SR-99 or 1-5 corridor. C. 2004 Comprehensive Plan Selection Process - Ms. Clark informed the Committee that the City received only one site-specific request for a change to the comprehensive plan designation and zoning. Specifically, the request is from Puget Center Partnership to change the comprehensive plan designation and zoning of 4.03 acres located north of South 31ih Street and east of 1st Avenue South from Professional Office (PO) to Neighborhood Business (BN). Chair Dovey asked if there was any public testimony. Paul Benton - He is the owner of the property and stated he supports the staff report. He asked the Committee to accept the request. G:ILUTCILUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes.doc Don Barker - He responded to a question, he informed the Committee that they have prepared a conceptual analysis and anticipate (and have interest from) they will place a grocery store and drug store on the site. They intend to work with the neighborhood on the site plan for the project. It was m/s/c to recommend that the Puget Center Partnership site-specific request be considered further and that it be forwarded to the full City Council for consideration during a public hearing on February 15, 2005. D. Planning Commission Work Program - Ms. McClung informed the Committee that she has made a few changes to the recommendation. She has moved traffic concurrency to the third quarter because staff has concluded the issue is more complex than originally thought. As a result, cottage housing has been moved to the second quarter and neighborhood business to the third. It was m/s/c to recommend the staff's proposed Planning Commission Work Program prioritization to the full City Council for approval on February 15, 2005. E. King County Interlocal Agreement - This interlocal agreement deals with permitting and code enforcement issues in the recently annexed areas. The general intent of the agreement is that the county will maintain primary review authority for vested permits, but will allow the City to assume review authority for individual permits on a case-by-case basis. King County cannot approve any vested permits until an agreement is reached. This interlocal agreement must be approved by the City of Federal Way and King County to be valid. It was m/s/c to recommend that the City Council approve the interlocal agreement regarding vested building and land use permitting and code enforcement in the North Lake, Parkway, and Redondo East annexation areas, and that the issue be moved forward to the February 15, 2005, Council meeting. F. Commercial Vehicles in Right-of-Way - The purpose of this item is to seek Council direction as to whether the City should further restrict on-street parking of commercial vehicles in residential zones. Chair Dovey asked if there was any public testimony. Marie Sciacqua - She has lived in Federal Way for over 20 years and asked the Committee what is their vision of the City's future? She stated that she hoped that vision includes making the City a better place to live. Further restricting on-street parking of commercial vehicles in residential zones would help attain that vision. She feels the current code is not adequate. It allows on-street parking during the day until midnight. One must call after midnight to have the code enforced. She requested that the City not allow any commercial vehicles to park in residential zones. Larry Jackson - He asked, if the City outlaws commercial vehicles from residential zones, what about when you need a plumber or want to move? Jean Atwell - She commented that they are not asking that commercial vehicles never be allowed to park in residential zones, just that they not be allowed to park all day and/or all not with no activity. She said that in her neighborhood, the driver of a commercial vehicle is apparently aware of the code because he will park the vehicle until midnight and then move it, waking up his neighbors with the noise. Mr. Roe commented that the staff has spoken to the police about this issue and the police responded that do not have many infractions of this code and it does not appear to be a big problem. The police stated that they are willing to perform emphasis patrols in neighborhoods that perceive a problem. The Committee discussed that there can also be a problem with the number of vehicles parked by one property owner in a neighborhood. The Committee requested staff return with a matrix of what is done in other cities and a recommendation. G. Code Compliance Presentation - Ms. Martin delivered a presentation on the Code Compliance program. Currently, the City has two Code Compliance Officers, both of whom have been with the City for at least 12 years. The number of cases has steadily increased (not including sing code issues) from 260 per year in 1990 to 450 per year in 2004. The City handles cases on a complaint basis only. Obstacles faced by the program included uncollected fines, legal constraints, procedural constraints, and practical constraints. G:ILUTCILUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes.doc The Department has worked to improve the program and the following improvements are either in place or in process: improvements to the process; utilizing volunteers; proactive neighborhood emphasis; and improvements to the abatement process. H. East Branch Lakota Creek Restoration/100% Design Authority to Bid - When staff first designed this project it was decided to disconnect a RID. Upon further review, the staff concluded that the RID was useful for a safety valve and decided it would stay. The property owners of the land the RID is on want the RID to be removed. The water for this RID goes in and than directly out, so depending on the amount of the flow, sometimes there is no water in the RID. In the past, the question had been raised about who is responsible to maintain the RID. Staff had researched the issue and found that the RID was created with the plat in 1974 and was marked as a drainage easement. The staff concluded that the easement is a private easement, and therefore, the property owners are responsible for maintaining the RID. Chair Dovey asked if there was any public testimony. Mark Anderson - He is the lawyer for the property owners. He wonders why the City calls the area a RID when it is referred to as a drainage easement on the original plat. He noted that the original plans called for the removal of the drainage easement and then the City decided to use it as a back-up. He asked; why not just use the street? There is no need to use the Zurilgen's property. He stated that having water on the property was a concern because many junior high school students use the property as a short-cut. In addition, sanitary issues, water flow rate, maintenance, liability, and erosion are all a concern. They would like the conduit be cut-off and place the back-up further downstream. Judy Zurilgen - She is the property owner. She stated that a title search does not show an easement on the property. She is concerned for the safety of the kids who play in the area. The pipe will flow with water even if it is not raining. Sometimes the water that comes through the pipe is milky. She feels the grate is just an invitation to kids to toss items into it. She asked the City to research alternative. / Steve Zurilgen - He is the property owner. He feels this is a liability issue. His insurance agent told him he should have a lot of insurance coverage in case something happens. Slim Slater - He lives in the house across the street. No one in the community wants the pond. It is a safety issue because of all of the kids in the neighborhood. The Committee discussed the safety and liability issues. Mr. Roe commented the City should ask if a new overflow (meaning spending more money) should be done when one already exists. It was m/slc to move that the staff's recommendation for approval of the 100% design and to authorize the Surface Water Management Division staff to advertise the project for bid, returning to the Council for authorization to award the contract to the lowest responsive, responsible bidder to the February 15, 2005, City Council meeting, but do not place it on the Consent Agenda so further discussion can be held. I. Lakota Wetland RSF Project Acceptance - It was m/slc to authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of $215,132.26 as complete and place this issue on the February 15, 2005, City Council Consent Agenda. 5. FUTURE MEETINGS The next scheduled meeting will be February 7, 2005, and the Committee decided that because February 21st is a holiday, the second meeting in February will be held February 28,2005. 6. ADJOURN The meeting adjourned at 6:40 p.m. G:\LUTClLUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes.dnc CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: To: VIA: FROM: January 4, 2005 Land Use/Transportation Committee David Moseley, City Manager Kathy McClung, Director of Community Development Services Margaret H. Clark, AICP, Senior Planner SUBJECT: 2005 Planning Commission and Long Range Planning Work Program MEETING DATE: January 10,2005 A. REQUESTED ACTION Request that the Land Use Transportation Committee prioritize the 2005 Planning Commission Work Program and forward a recommendation of approval to the City Council. B. BACKGROUND At the beginning of each calendar year, the Planning Commission's work program for that year is approved by the City Council. The purpose of this memorandum is to assist the LUTC and City Council in approving a work program. We have, therefore, provided you with the status of those items approved as part of previous years' work programs that are still in process and would carry over into the 2005 Planning Commission Work Program. In addition, we would like to make you aware of those amendments required to be completed based on state law requirements. Lastly, we are asking you to prioritize new potential 2005 work program items. For background purposes only, we are also including a list of the reporting and monitoring that City staff completes for King County and the state on an annual basis. C. INPUT FROM PLANNING COMMISSION Staff presented the potential work program to the Planning Commission and requested their input at their December 15,2004, meeting. The Planning Commission recommended that the following items be included in the work program: I. Address standards for parking and storage of recreational vehicles and boats in residential zones. During the December 10, 2003, Planning Commission public hearing on the oversized vehicle code amendments, the Planning Commission recommended that no change be made at that time to the portion of the regulations governing recreational vehicles, trailers, and boats. They stated that changes would be entertained at a future Planning Commission public hearing that would be publicized to encourage the attendance and input of owners of such vehicles. This potential code amendment is included in Table IV for prioritization. 2. Review standards for parking of oversize vehicles on public roads. During the public process on the oversized vehicle code amendments, there were concerns from citizens that if oversized commercial vehicles were prohibited from parking on residential lots, they would be parked on the adjoining public streets. Regulations concerning on-street parking are located within Federal Way City Code (FWCC) Chapter 15, "Traffic and Vehicles," and are not under the purview of the Planning Commission; therefore, this potential code amendment is not included in Table IV. 3. Adopt standards to the City Center in order to discourage one-story commercial buildings. As part of the 2002 code amendments, the Planning Commission and LUTC studied a similar code amendment intended to more efficiently use scarce downtown land through multistory mixed-use, pedestrian-scale development by adopting supplementary development standards for large-scale retail, office, and entertainment uses in the City-Center Core (CC-C). These code amendments were not adopted at that time. However, based on input from the public and direction from the Planning Commission and LUTC, they were to be reintroduced as part of a bundle of proposals intended to foster redevelopment in the downtown. This code amendment is included in Table IV for prioritization. 4. Increase height and density in the downtown Through the Planned Action SEP A process, the City will be considering increasing height limits for mixed-use development from 85 feet to 145 feet, or possibly 200 feet, for the City Center Core. This code amendment is included in Table I as a carry-over item, and therefore, is not included in Table IV for prioritization. D. 2004 PLANNING COMMISSION WORK PROGRAM - ITEMS TO BE CARRIED OVER INTO 2005 Table I shows amendments that were started in prior years, but that are not yet completed. TABLE I Description Status Required by State Law 2004 Comprehensive Plan Update. The City The draft Housing Chapter has been RCW 36.70A.470 requires has received one new site-specific request for completed. The site-specific request that cities consider a change in comprehensive plan designation will be presented to the City amendments to their and zoning. Staff will also be amending Council for the Selection Process in comprehensive plan from Chapter 5, "Housing," to incorporate Census February 2005.1 interested parties on at least an 2000 data and other demographic changes. annual basis. I All requests for site-specific comprehensive plan amendments and changes to the development regulations are subject to the Selection Process. 2 Description Status Required by State Law 2004 Development Regulations Update. The Not started. RCW 36.70A.470 requires City has received two requests for a change to that cities consider FWCC Chapter 22, Article XVIII, "Signs." amendments to their One is to allow day cares to advertise year- development regulations from round with banners that they have child care interested parties on at least an spaces available. The other is to amend the annual basis. section relating to real estate signs to allow for directions to open houses.! Traffic Impact Fee and Concurrency This study is anticipated to be RCW 36.70A.070(6)(b) Management System completed in the fIrst quarter of requires jurisdictions to adopt 2005. an ordinance for transportation concurrency. Amendments relating to development Work is being done as part of the No regulations for multiple family developments SEP A Planned Action EIS. in the City Center Core and Frame. These amendments are intended to encourage the construction of multiple family mixed use development by making changes to the development regulations, such as allowing increased height and density and revising or removing the requirement for provision of public open space. Amend FWCC Chapter 22, Article XVIII, Draft staff report has been No "Signs," to provide for commercial prepared. advertising signs for athletic fields. Amend FWCC Chapter 22, Article XVIII, Draft code language has been No "Signs," to include freeway commercial signs prepared. Amend FWCC Chapter 18, Article III to add A consultant has been hired to No flexibility in measuring the shoreline prepare the code amendment. string line setback. Research allowable uses in the Neighborhood Research is in process. No Business Zone to meet changing market conditions.2 Amend the FWCC to require applicants to Not started. No hold traffic-related neighborhood meetings, when necessary, to mitigate traffic impacts. 2 Money to conduct this study was included in the 2003 budget. 3 E. AMENDMENTS REQUIRED BY STATE LAW Description Status Required by State Law 2005 Comprehensive Plan Update. Not started. RCW 36.70A.470 requires that cities consider amendments to The City has received five new their comprehensive plan from interested parties on at least an site-specific requests for a change annual basis. in comprehensive plan designation and zoning.3. Adopt reasonable measures to Not started. Pursuant to RCW 36. 70A.215, the Buildable Lands section ensure that the City has adequate requires the implementation of a review and evaluation program capacity to accommodate its by King County and its cities. The Buildable Lands evaluation, targets. which covered the period 1996 through 2000, found that the City of Federal Way's target of6,188 households for 2001-2022 exceeded its capacity of 5,538 by 650. RCW 36.70A.215(1)(b) requires that jurisdictions identify reasonable measures, other than adjusting urban growth areas, to increase its capacity in order to accommodate its targets. Reasonable measures include adoption of policies, regulations, incentives or other actions as part of their comprehensive plan and development regulations update. Potential measures include increasing densities in appropriate areas ofthe City, such as along major corridors, adoption of cottage housing regulations, lot size averaging, and zero lot line development. Research compliance with the Not started. Recent Central Puget Sound Growth Management Hearings GMA of density lower than four Board (CPSGMHB) decisions have adopted a "bright line" rule, dwelling units per net acre. which requires comprehensive plans and development regulations within Urban Growth Areas (UGAs) to have densities no less than four dwellings units per net acre. The board recognized a limited exception for environmentally sensitive systems that are large in scope (e.g., watershed or drainage subbasin), where their structure and functions are complex and their rank order value is high. As a response to the CPSGMHB decision, the City must evaluate its low-density zones. TABLE IT F. POTENTIAL NEW WORK ITEMS FOR THE 2005 PLANNING COMMISSION WORK PROGRAM TABLE II Description Initiated by Required by State Law Research changes to FWCC Section 20-179, Staff. This issue has No "Retention of Vegetation," to determine the extent ofa come up as part of recent site that can be cleared for installation of infrastructure preliminary plats. and preparation of building lots. Address standards for parking and storage of Planning Commission No recreational vehicles and boats in residential zones. 3 All requests for site-specific comprehensive plan amendments and changes to the development regulations are subject to the Selection Process. 4 Description Initiated by Required by State Law Adopt standards for the City Center in order to Planning Commission No discourage one-story commercial buildings. As part of and LUTC the 2002 code amendments, the Planning Commission and LUTC studied a similar code amendment. These code amendments were not adopted at that time. However, based on input from the public and direction from the Planning Commission and LUTC, they were to be reintroduced as part of a bundle of proposals intended to foster redevelopment in the downtown. Remove inconsistencies between FWCC Chapter 22, Staff No Article IV, "Nonconformance," and Article XVI, "Improvements," pertaining to who is authorized to conduct an appraisal of property. Amend FWCC Section 22-1006, "Development Staff No Activities and Heavy Equipment Operations," to allow the Director of Community Development Services the flexibility to determine allowable hours of operation on a case-by-case basis. G. OTHER LONG RANGE PLANNING RESPONSIBILITIES Table IV shows reporting or monitoring work that is required by King County or the State of Washington to be done on an annual basis. TABLE IV Description Status Required by. State Law ANNUAL REPORTS Office of Financial This is an annual report provided to the State RCW 43.62.030 requires OFM to Management Yearly Office of Financial Management (OFM) annually determine the population of Population Estimate Report all cities and towns of the State of Washington as of April I st. King County Benchmark and This is an annual data request made of all cities RCW 36.70A.130 required Annual Growth Information by King County to fulfill requirements of the Countywide Planning Policies Report Growth Management Act (GMA) (CWPP's) to be adopted by King County by July I, 1992. The CPP's set up the Benchmark Program to assess progress in meeting the CPP's. Track and Inventory Under the Buildable Lands Program, six RCW 36.70A.215 requires evaluation Buildable Lands counties, including King County, must of data collected under the Buildable annually collect data on land capacity and Lands Program. development activity from their cities and unincorporated areas 5 H. OPTIONS The LUTC and/or City Council can add additional work items to the 2005 work program. Once all the items are on the list, the staff can work with the LUTC to prioritize the list, or come back to your next meeting with a recommendation for prioritization. Once the LUTC has approved a prioritization, the following motion would be appropriate. I. STAFF RECOMMENDATION "I recommend approval of the Planning Commission Work Program as prioritized by the Land Use Transportation Committee." 1. COMMITTEE RECOMMENDATION Forward LUTC recommendation to the full City Council for approval on ApPROVAL OF COMMITTEE REpORT: Jack Dovey, Chair Michael Park, Member Eric Faison, Member 1:\2005 Planning Commission Work Program\012405 LUTC StaffReport.docJ2l712005 4: 10 PM 6 MEETING DATE: February 15, 2005 ITEM# 1r ( e, ) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: AG 04-107, Lakota Wetland Regional Stormwater Facility Improvements Project- Project Acceptance CATEGORY: BUDGET IMPACT: [8J CONSENT o RESOLUTION o CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated January 24, 2005. SUMMARYIBACKGROUND: Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. With the exception of landscaping/seeding maintenance, the above referenced contract with Lloyd Enterprises, Inc. is complete. Per the project contract, landscaping/seeding will be maintained by the contractor for two years, and portions of the landscaping/seeding cost will be paid after the end of the maintenance period. Upon City Council's acceptance of the project, and meeting certain conditions by State law, the City will release and pay in full the amounts retained during performance of the contract (other than continuing retention of five percent of the monies earned for landscaping/seeding). The final construction contract amount is $215,132.26 (including monies held for landscaping/seeding maintenance that will be paid in two years). This is $24,328.85 below the $239,461.20 original bid price, and $48,274.75 below the $263,407.00 budget (including contingency) that was approved by the City Council on June 1, 2004. The saving primarily comes from eliminating restoration of the existing track as it was not damaged during construction. CITY COUNCIL COMMITTEE RECOMMENDATION: At its January 24, 2005 meeting, the Land Use and Transportation Committee forwarded the following staff recommendations: Authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of$215,132.26 as complete. PROPOSED MOTION: "I move to authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of$2l5,132.26 as complete." CITY MANAGER APPROVAL: -y (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 k:\council\agdbills\2005\02-15-05 lakota wetland rsf project acceptance. doc CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: January 24,2004 Land Use and Transportation Committee David H. Mos~ Manager Paul A. Buci;h, P~:, ;urface Water Division Manager~ AG 04-107, Lakota Wetland Regional Storm water Facility Improvements Project- Project Acceptance POLICY QUESTION: Should the Council accept the Lakota Wetland Regional Stormwater Facility Improvements Project constructed by Lloyd Enterprises, Inc. as complete? BACKGROUND: Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. With the exception of landscaping/seeding maintenance, the above referenced contract with Lloyd Enterprises, Inc. is complete. Per the project contract, landscaping/seeding will be maintained by the contractor for two years, and portions of the landscaping/seeding cost will be paid after the end of the maintenance period. Upon City Council's acceptance of the project, and meeting certain conditions by State law, the City will release and pay in full the amounts retained during performance of the contract (other than continuing retention of five percent of the monies earned for landscaping/seeding). PROJECT SAVINGS AND CONTINGENCY: The final construction contract amount is $215,132.26 (including monies held for landscaping/seeding maintenance that will be paid in two years). This is $24,328.85 below the $239,461.20 original bid price, and $48,274.75 below the $263,407.00 budget (including contingency) that was approved by the City Council on June 1, 2004. The saving primarily comes from eliminating restoration of the existing track as it was not damaged during construction. OPTIONS: 1. Authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of $215,132.26 as complete. 2. Do not authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc. as complete and provide direction to staff. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the February 15, 2005 City Council Consent Agenda for Approval: Authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of $215,132.26 as complete. COMMITTEE RECOMMENDA nON: Forward the above staff recommendation to the February 15,2005 City Council Consent Agenda. : -':.:'", APPROV AL()F COMMITTEE REPORT:. ,.. . .,. ... ... Michael Park, Member ~. .. Eric Faison, Member cc: Project File - AG 04-107, Lakota Wetland Regional Stonnwater Facility Improvements Project Day File 1<:-1,( .1(-)(1(;.\ 1 <:..1..\j5 Lulma V''/dlil1k! Pr\~jel't. rin~jl ;\...'('cpt.d;":( MEETING DATE: February 15, 2005 ITEM# -r...ffl- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Renegotiation ofthe Solid Waste Interlocal Agreement with King County CATEGORY: BUDGET IMPACT: ~ CONSENT o RESOLUTION o CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Finance, Economic Development and Regional Affairs Committee dated January 25,2005. SUMMARYIBACKGROUND: The Solid Waste Interlocal Agreement (SWIA) originally executed by the City of Federal Way and King County in February 1990 contains provisions that allow either party to request the review and/or renegotiation of specific agreement provisions. The period for requesting a review and/or renegotiation occurs once every five years, tied to the date and year of contract execution. For the City of Federal Way, the current period for filing requests for SWIA review and renegotiation is open through February 2005. Some of the issues that could potentially be addressed through the 'review/renegotiation' process include adjusting the term of the agreement, the structure of the Solid Waste Interlocal Forum, and the manner in which rates are developed for regional solid waste disposal services. In keeping with the corresponding execution dates of their original Solid Waste Interlocal Agreement, a group of other cities filed 'review/renegotiation' requests for their respective Solid Waste Interlocal Agreements in mid-2003. The cities' requests resulted from opposition to two actions made by the King County Executive and King County Council. One action concerned waste export (i.e. purchasing a potential waste export 'intermodal' site on Harbor Island). The other action impacted budgeting (i.e. initiating large rent assessments on the Cedar Hills Landfill, which transferred utility funds to the County's general fund). Cities voiced their opposition to these actions via the Suburban Cities Association and the Regional Policy Committee. This opposition led to a process between the cities and King County that included joint drafting of Ordinance 14971, which was passed by the County Council in July 2004. Ordinance 14971 establishes how the current regional solid waste planning process will be accomplished, which parties have responsibilities to participate, and the timing for the phases of the planning process. Significantly, the Ordinance forms the Metropolitan Solid Waste Management Advisory Committee (MSWMAC), which will facilitate cities providing policy input into solid waste planning. In November 2004, the City Council appointed Deputy Mayor Kochmar to the MSWMAC, with Public Works Director Roe as alternate. The Ordinance also legitimized the ongoing function of the Interjurisdictional Technical Staff Group (ITSG) which involves staff from four government entities (Cities, County Division staff, County Council staff, and County Executive staff) to coordinate work on technical aspects of solid waste planning. Ordinance 14971 provides direction on several components: Review of the solid waste transfer system, Development of a waste export plan and timing, Enhancing city participation in solid waste planning (via MSWMAC and ITSG) Initiating the update of the Comprehensive SW Management Plan Defining the function of Interjurisdictional Technical Staff Group (ITSG) Developing recommendations for modification / replacement of Solid Waste Interlocal Forum (SWIF) and changes to the Solid Waste Interlocal Agreement (SWIA) This last component will become the focus of the MSWMAC as it engages in its 2005 work plan. The Ordinance also specifically allows all cities that request review and renegotiation during their 'review/renegotiation' period to engage in informal discussions regarding potential changes to the SWIA. The cities involved in this process have proposed that any favorable changes to the SWIA apply to all cities via a 'favored nations' clause. CITY COUNCIL COMMITTEE RECOMMENDATION: At its January 25,2005 meeting, the Finance, Economic Development and Regional Affairs Committee forwarded the following staff recommendations: Authorizing the City Manager to send correspondence to the County Executive to formally request review and/or renegotiation of the Solid Waste Interlocal Agreement between the City of Federal Way and King County during the current 'review/renegotiation' period. The request will also underscore the City of Federal Way's primary intention to participate in the Metropolitan Solid Waste Management Advisory Committee (MSWMAC) forum and its related discussions regarding potential changes to the Solid Waste Interlocal Agreement. PROPOSED MOTION: "I move to authorize the City Manager to formally request review and/or renegotiation of the SolH Waste Interlocal Agreement between the City of Federal Way and King County during the current 'review/renegotiation' period." CITY MANAGER APPROVAL: _............~.. "\. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05110/2001 k:\council\agdbills\2005\02-15-05 renegotiation of solid waste ila with kc.doc CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: VIA: FROM: SUBJECT: January 25, 2005 Finance, Economic Development and Regional Affairs Committee David H. ~Manager Rob Van Orso~ ;olid ;"aste & Recycling Coordinator Renegotiation of the Solid Waste Interlocal Agreement with King County POLICY QUESTION Shall the City of Federal Way request renegotiation of the Solid Waste Interlocal Agreement with King County during the current 'review/renegotiation' period? BACKGROUND The Solid Waste lnterlocal Agreement (SWIA) originally executed by the City of Federal Way and King County in February 1990 contains provisions that allow either party to request the review and/or renegotiation of specific agreement provisions. The period for requesting a review and/or renegotiation occurs once every five years, tied to the date and year of contract execution. For the City of Federal Way, the current period for filing requests for SWIA review and renegotiation is open through February 2005. Some of the issues that could potentially be addressed through the 'review/renegotiation' process include adjusting the term of the agreement, the structure of the Solid Waste Interlocal Forum, and the manner in which rates are developed for regional solid waste disposal services. In keeping with the corresponding execution dates of their original Solid Waste Interlocal Agreement, a group of other cities filed 'review/renegotiation' requests for their respective Solid Waste lnterlocal Agreements in mid- 2003. The cities' requests resulted from opposition to two actions made by the King County Executive and King County Council. One action concerned waste export (i.e. purchasing a potential waste export' intermodal' site on Harbor Island). The other action impacted budgeting (i.e. initiating large rent assessments on the Cedar Hills Landfill, which transferred utility funds to the County's general fund). Cities voiced their opposition to these actions via the Suburban Cities Association and the Regional Policy Committee. This opposition led to a process between the cities and King County that included joint drafting of Ordinance 14971, which was passed by the County Council in July 2004. Ordinance 14971 establishes how the current regional solid waste planning process will be accomplished, which parties have responsibilities to participate, and the timing for the phases of the planning process. Significantly, the Ordinance forms the Metropolitan Solid Waste Management Advisory Committee (MSWMAC), which will facilitate cities providing policy input into solid waste planning. In November 2004, the City Council appointed Deputy Mayor Kochmar to the MSWMAC, with Public Works Director Roe as alternate. The Ordinance also legitimized the ongoing function ofthe Interjurisdictional Technical Staff Group (ITSG) which involves staff from four government entities (Cities, County Division staff, County Council staff, and County Executive staff) to coordinate work on technical aspects of solid waste planning.. Ordinance 14971 provides direction on several components: Review of the solid waste transfer system, Development of a waste export plan and timing, Enhancing city participation in solid waste planning (via MSWMAC and ITSG) Initiating the update of the Comprehensive SW Management Plan V-I Defining the function ofInterjurisdictional Technical Staff Group (ITSG) Developing recommendations for modification / replacement of Solid Waste Interlocal Forum (SWIF) and changes to the Solid Waste Interlocal Agreement (SWIA) This last component will become the focus of the MSWMAC as it engages in its 2005 work plan. The Ordinance also specifically allows all cities that request review and renegotiation during their 'review/renegotiation' period to engage in informal discussions regarding potential changes to the SWIA. The cities involved in this process have proposed that any favorable changes to the SWIA apply to all cities via a 'favored nations' clause. OPTIONS I. Authorizing the City Manager to send correspondence to the County Executive to formally request review and/or renegotiation of the Solid Waste Interlocal Agreement between the City of Federal Way and King County during the current 'review/renegotiation' period. The request will also underscore the City of Federal Way's primary intention to participate in the Metropolitan Solid Waste Management Advi~ory Committee (MSWMAC) forum and its related discussions regarding potential changes to the Solid Waste Interlocal Agreement. Regardless of whether or not the City of Federal Way exercises its SWIA 'review/renegotiation', via MSWMAC, Federal Way will be engaged with other cities in developing recommendations to improve the Solid Waste Interlocal Forum and the SWIA. However, PW staff recommends exercising the 'review/renegotiation' option simply to maintain some collective pressure on King County, and to keep options open - for example, ifformal SWIA negotiations occur with larger cities outside the context of Ordinance 14971, or outside of the MSWMAC forum. This scenario could occur if a larger city, or group oflarger cities, were to distance itself from the MSWMAC forum, and instead negotiate for more solid waste autonomy on their own. 2. Do not authorize the City Manager to send correspondence to the County Executive to formally request review and/or renegotiation of the Solid Waste Interlocal Agreement between the City of Federal Way and King County during the current 'review/renegotiation' period. With Option 2, no City Council action ~s required, although the City of Federal Way would continue to participate in the Metropolitan Solid Waste Management Advisory Committee (MSWMAC) forum. STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the February 15, 2005 City Council Consent Agenda for approval: Authorizing the City Manager to send correspondence to the County Executive to formally request review and/or renegotiation of the Solid Waste Interlocal Agreement between the City of Federal Way and King County during the current 'review/renegotiation' period. The request will also underscore the City of Federal Way's primary intention to participate in the Metropolitan Solid Waste Management Advisory Committee (MSWMAC) forum and its related discussions regarding potential changes to the Solid Waste Interlocal Agreement. COMMITIEE RECOMMENDATION Forward the above staff recommendation to the February 15,2004 City Council Consent Agenda. WlEF C~~~~I'ITEE REPORT~e! Committee Chair "ommittee Member k:\fedcl2005\1-25-05 swia renegotiation template. doc {)- 2 MEETING DATE: February 15,2005 --.--. ITEM# ~ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: SELECTION PROCESS - 2004 AMENDMENTS TO THE COMPREHENSIVE PLAN . ................................... ..........~......................_...... .. ................................................. ......................... ...................... ......................... ...................... .. ................................ ....................... CATEGORY: BUDGET IMPACT: o CONSENT o RESOLUTION o CITY COUNCIL BUSINESS o ORDINANCE [gI PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ _....... ......."......................... ............. ........................................................................ ATTACHMENTS: 1) January 31,2005, Memorandum to the City Council; 2) Exhibit J -January 14, 2005, Staff Report to the Land Use/Transportation Committee (LUTe) with Exhibits A-C; 3) Exhibit 2 - January 24,2005, LUTC Minutes. ..-....... . ........."...................... .................................................... ............... . .....................;.. ..................................................... SUMMARYIBACKGROUND: The Growth Management Act requires jurisdictions to provide the public with an opportunity to apply for amendments to the comprehensive plan and development regulations once a year. In September 2003, the City received one site-specific request for a change to the comprehensive plan desi~nation and zoning from Professional Office (PO) to Neighborhood Business (BN) for 4.03 acres located north of South 312 Street and east of 1 st A venue South. Pursuant to Federal Way City Code (FWCC) Section 22-523, after the deadline for accepting applications, the City Council shall hold a public hearing and select those amendment requests it wishes to consider for further consideration and possible adoption. .................................... ................. ............... .. ..............................-...... . .. .......... .... ........-...... ..................-.......... ................................................. CITY COUNCIL COMMITTEE RECOMMENDATION: The LUTC discussed the proposed comprehensive plan amendment during a public meeting on January 24,2005. At that meeting, the LUTC recommended to the Council that this request be considered further. ... .. .................- .. ........................ ... .................................. . .......... ..... ........................... . ... ..................... . .................-.........-......... .................................-........................................................-........... PROPOSED MOTION: "I move approval of the LUTe's recommendation to forward the Puget Center Partnership site- specific request for further consideration." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST READING ENACTMENT READING ORDINANCE # RESOLUTION # 1:\2004 Comprehensive Plan\2004 Upoate\Sc1cction Process\AGENDA DILL.ooc/OIl} 1/2005 1 :00 PM CITY OF FEDERAL WAY MEMORANDUM January 31, 2005 To: Mayor and City Council Members VIA: David Moseley, City Manager FROM: Kathy McClung, Director of Community Development Services 'i-AfI.t- Margaret H. Clark, AICP, Senior Planner rnu-c- SUBJECT: Selection Process - 2004 Amendments to the Comprehensive Plan MEETING DATE: February 15,2005 I BACKGROUND A formal process for updating the comprehensive plan and development regulations was adopted in March 1999. This process sets up a yearly deadline of September 30 to submit applications for amendments. Pursuant to Federal Way City Code (FWCC) Section 22-523, after the deadline for accepting applications, the City Council shall hold a public hearing and select those amendment requests it wishes staff to review further. All land use-related items are presented to the Land Use/Transportation Committee (LUTC), prior to Council deliberation. In September 2003, the City received one site-specific request for a change to the comprehensive plan designation and zoning (Exhibit A of Exhibit 1). City staff will also be updating the text of Chapter 5, Housing, of the comprehensive plan to include the most up-to-date readily available housing data. Staff-initiated changes to the text of the comprehensive plan are not reviewed relative to the eight selection criteria. A staff report (Exhibit 1 - January 14, 2005, Staff Report to the L UTe) analyzing the amendment request relative to the eight selection criteria was presented to the LUTC on January 24, 2005. The LUTe's recommendation, which is being forwarded to the full council for action, is contained in Section II of this memorandum. Following the LUTC meeting, notice was published in the Federal Way Mirror and posted on all public notice boards utilized by the City. In addition, all property owners within 300 feet of the sites were notified by mail, and the site was posted. II LAND USEITRANSPORTATION COMMITTEE RECOMMENDATION This section includes a summary of the Puget Center Partnership site-specific request, followed by the staff and LUTe recommendation on whether it should go forward for further analysis. Please refer to the staff report (Exhibit 1) for staff analysis of each request relative to the eight selection criteria. Summary Paul Benton on behalf of the Puget Center Partnership has requested to amend the comprehensive plan designation and zoning of 4.03 acres located north of South 312th Street and east of 1 st A venue South from Professional Office (PO) to Neighborhood Business (BN) (Exhibit A of Exhibit 1). The applicant is requesting BN zoning to build either a grocery store or a drug store. Their application states that they have been diligently seeking a potential tenant to use this site as a professional office for the last ten years (Exhibit A of Exhibit 1). The applicant believes that there is no demand for office use in this area. Moreover, they believe that there is a change in the residential shopping pattern with a desire to have shopping located within a convenient distance (within one plus miles) of a residence (Exhibit B of 1). File Number: Parcel No: Location: 00-104926-00 UP 082104-9074,082104-9076&082104-9167 North of South 312th Street and east of 1st Avenue South (Exhibit C of Exhibit 1) 4.03 acres Paul Benton on behalf of Puget Center Partnership Same Request to change the comprehensive plan designation and zoning from Professional Office (PO) to Neighborhood Business (EN) Size: Applicant: Owner: Request: Existing Comprehensive Plan: Existing Zoning: Proposed Comprehensive Plan: Proposed Zoning: Professional Office Professional Office (PO) Neighborhood Business Neighborhood Business (BN) Staff Recommendation: Staff recommends that the full Council forward the proposed amendment request for further analysis by staff. LUTC Recommendation: Concur with staff. Public Comments Received: None Federal Way City Council Selection Process - 2004 Comprehensive Plan Update 1/31/2005 Page2 III COUNCIL ACTION Pursuant to FWCC, Section 22-523(d), based on its review of requests according to the criteria in Section V of Exhibit i-January i4, 2005, Staff Report, and the staff and LUTC recommendations, the City Council may choose from the following options: 1. That the request go forward for further analysis. 2. That the request not go forward for further analysis. The Council's decision to consider a proposed amendment for further analysis shall not constitute a decision or recommendation that the proposed amendment should be adopted. IV NEXT STEPS IN THE PROCESS Ifthe Council selects the request for further analysis, the next step in the comprehensive plan update process will be a preapplication. Following the preapplication stage, an environmental determination will be issued pursuant to the State Environmental Policy Act (SEP A). A public hearing by the Planning Commission will follow this. Following the completion of the public hearing by the Planning Commission, their recommendation will be forwarded to the LUTC, and then to the City Council for final action. V LIST OF EXHIBITS Exhibit I January 14, 2005, Staff Report to the LUTC Exhibit 2 January 24,2005, LUTC Minutes 1:\2004 Comprehensive Plan\2004 Update\Seleetion Process\LUTC Receomendation to Couneil.doe Federal Way City Council Selection Process - 2004 Comprehensive Plan Update 1/31/2005 Page3 ~ CITY OF ~ Federal Way EXHIBIT , PAGE-LOF L- DATE: January 14, 2005 To: FROM: Jack Dovey, Chair Land Use/Transportation Committee (LUTq David M~+anage' Kathy McClung, Director of Community Development Services ~Av\.L- Margaret H. Clark, AICP, Senior Planner ~'\U\{. VIA: SUBJECT: Selection Process - 2004 Amendments to the Comprehensive Plan MEETING DATE: January 24,2005 I. POLICY QUESTION Should the City of Federal Way select the Puget Center Partnership site-specific request for further analysis as part of its 2004 Comprehensive Plan Update? II BACKGROUND A formal process for updating the comprehensive plan and development regulations was adopted in March 1999. This process sets up a yearly deadline of September 30 to submit applications for amendments. Pursuant to Federal Way City Code (FWCC) Section 22-523, after the deadline for accepting applications, the City Council shall hold a public hearing and select those docketed amendment requests it wishes to consider for adoption. It is the City's practice that all City business be presented to a Council Committee, in this case the Land Useffransportation Committee (LUTe), before Council deliberation. III 2004 COMPREHENSIVE PLAN AMENDMENTS In September 2003, the City received one site-specific request for a change to the comprehensive plan designation and zoning (Exhibit A). City staff will also be updating the text of Chapter 5, Housing, of the comprehensive plan to include the most up-to-date readily available housing data. EXHIBIT , -'- PAGE 2. OF IV PROCEDURAL SUMMARY FOR 2004 COMPREIIENSIVE PLAN AMENDMENT PROCESS September 30, 2003 Deadline for Applications January 24, 2005 LUTC Meeting - The request will be presented to the LUTC for a - recommendation to the City Council as to whether the request should be considered further February 15, 2005 Public Hearing by City Council V STAFF ANALYSIS AND RECOMMENDATION PUGET CENTER PARTNERSHIP SITE SPECIFIC REQUEST Request from the Puget Center Partnership to change the comprehensive plan designation and zoning of 4.03 acres located north of South 31 i" Street and east of I st Avenue South from Professional Office (PO) to Neighborhood Business (BN) (Exhibit A). The applicant is requesting BN zoning to build either a grocery store or a drug store. Their application states that they have been diligently seeking a potential tenant to use this site as a professional office for the last ten years (Exhibit A). The applicant believes that there is no demand for office use in this area. Moreover, they believe that there is a change in the residential shopping pattern with a desire to have shopping located within a convenient distance (within one plus miles) of a residence (Exhibit B). File Number: Parcel No: Location: Size: Applicant: Owner: Request: 00-104926-00 UP 082104-9074,082104-9076 & 082104-9167 North of South 31ih Street and east of 1 st Avenue South (Exhibit C) 4.03 acres Paul Benton on behalf of Puget Center Partnership Same Request to change the comprehensive plan designation and zoning from Professional Office (PO) to Neighborhood Business (BN) Existing Comprehensive Plan: Existing Zoning: Proposed Comprehensive Plan: Proposed Zoning: Professional Office Professional Office (PO) Neighborhood Business Neighborhood Business (BN) Pursuant to the FWCC, the following criteria shall be used in determining whether this request should be considered for further analysis. Selection Process - 2004 Amendments to the Comprehensive Plan Page 2 EXHIBIT PAGE .a I OF s DECISIONAL CRITERIA Criterion No 1 Whether the same area or issue was studied during the last amendment process and conditions in the immediate vicinity have significantly changed so as to make the requested change within the public interest. Staff Response The same area or issue was not studied during the last amendment process. Land uses in the immediate vicinity have not significantly changed during the last five years. The adjacent use to the north is a single-family development, Parkwood Campus, which was constructed after incorporation of the City in 1990. The adjacent use to the east is also single-family. The use to the south across South 312th is a multi-family complex (Greys tone Meadows Apartments), and across the street to the west is a 7-11 convenience store and Papa John's Pizza on the comer, with vacant land further to the north. Criterion No 2 Whether the proposed amendment is consistent with the overall vision of the comprehensive plan. Staff Response The overall vision of the comprehensive plan is to provide an appropriate balance of services, employment, and housing. This comer was designated Professional Office to provide for small-scale office development compatible with adjacent residential neighborhoods; however, the site has not developed in over 10 years. The request for a Neighborhood Business designation is consistent with the Federal Way Comprehensive Plan (FWCP). Page 11-22 of the FWCP states that, "Neighborhood Business areas are intended to provide convenient goods (e.g., groceries and hardware) and services (e.g., dry cleaners, dentist, bank) at a pedestrian and neighborhood scale close to adjacent residential uses. Moreover, a Market Study prepared for the City in 2000 found that the City has enough capacity designated for different uses to accommodate the 20-year employment forecast. However, while there is adequate land for employment growth in the aggregate, several districts achieve more than 50 percent buildout. These are Neighborhood Business (BN), City Center Frame (CC-F), Corporate Park (CP-l), and Professional Office (PO)." Criterion No 3 Whether the proposed amendment meets existing state and local laws, including the Growth Management Act (GMA). Staff Response The proposal does not conflict with any existing state or local laws, including the GMA. However, these parcels are located within the Mirror Lake Basin, which has been experiencing flooding problems. Development of this site for any use will have to meet the requirements of the King County Water Surface Water Design Manual (KCSWDM) and the Federal Way Addendum to the KCSWDM. Selection Process - 2004 Amendments to the Comprehensive Plan Page 3 EXHIBIT I PAGE-4-0F -'- Criterion No 4 In the case of text amendments, or other amendments to goals or policies, whether the request benefits the city as a whole versus a selected group. Staff Response This criterion does not apply to this, since this is a site-specific request. If the request meets the criteria set forth in 1-4 above, it shall be further evaluated according to the following criteria: Criterion No.5 Whether the proposed amendment can be incorporated into planned or active projects. Staff Response If the Council determines that this request should be analyzed further, it can be incorporated into the work program for the 2004 comprehensive plan update. Criterion No.6 Amount of analysis necessary to reach a recommendation on the request. If a large-scale study is required, a request may have to be delayed until the following year due to workloads, staffing levels, etc. Staff Response The analysis necessary to reach a recommendation on this request would not require a large-scale study. Criterion No.7 Volume of requests received. A large volume of requests may necessitate that some requests be reviewed in a subsequent year. Staff Response This was the only site-specific request received for the 2004 update. Criterion No.8 Order of requests received. Staff Response This was the only site-specific request received. STAFF RECOMMENDATION That the request goes forward for further analysis. VI. COUNCIL ACTION Pursuant to FWCC Section 22-523(d), based on its review of requests according to the criteria in Section V of this staffreport, the City Council shall determine which requests shall be further considered for adoption, and shall forward those requests to the Planning Commission for its review Selection Process - 2004 Amendments to the Comprchcnsivc Plan Page 4 EXHIBIT I PAGE--LOFJ..- and recommendation. The Council's decision to consider a proposed amendment shall not constitute a decision or recommendation that the proposed amendment should be adopted, nor does it preclude later Council action to add or delete an amendment for consideration. VII. OPTIONS The Committee has the following options: 1. Recommend that the Puget Center Partnership site-specific request be considered further. 2. Recommend that the Puget Center Partnership site-specific request not be considered further. VIII. STAFF RECOMMENDATION "I recommend that the Puget Center Partnership site-specific request be forwarded for further analysis by staff." IX. COMMITTEE RECOMMENDATION Forward Option 1 to the full City Council for consideration during a public hearing on February 15, 2005. ApPROY AL OF COMMITTEE REPORT: Michael Park, Member amber XI. LIST OF EXHIBITS Exhibit A Exhibit B Exhibit C Application for Comprehensive Plan Amendment September 23, 2004, Correspondence from Powell Development Co. Site Specific Map 1:\2004 Comprchcnsive Plan\Selection Process\LUTC Staff Rcport.doc/l/18/2005 I: 19 PM Selection Process - 2004 Amendments to the Comprehensive Plan Page 5 EXHIBIT_ F\ f\E.C~\\1E.O ... PAGE---1-0F L.L p 2 ~TER LAND USE APPLICATION , "' ~- S E. DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES CITY OF ~. r rEDERf>..L WA'i 33530 First Way South C\~~\LD\NG DEPT. PO Box 9718 Federal Way Federal Way WA 98063-9718 253-661-4000; Fax 253-661-4 I 29 www.cityoffederalwav.com 03-IOY 4 17- -00 ApPLlCATlON No(s) Date 18 September 2003 puget Center Partnership Project Name Property Address/Location NE corner of SW 312th Street and 1st Ave. S. 68 J 10 f ~ Cf674-.1 16 7 b "Y Cf lfa 1 Parcel Number(s) Project Description Undeveloped site PLEASE PRINT Type of Permit Required Annexation _ Binding Site Plan _ Boundary Line Adjustment ~ Comp Plan/Rezone Land Surface Modification Lot Line Elimination _ Preapplication Conference _ Process I (Director=s Approval) _ Process II (Site Plan Review) __ Process III (Project Approval) _ Process IV (Hearing Examiner's Decision) _ Process V (Quasi-Judicial Rezone) Process VI _ SEPA w/Project _ SEPA Only Shoreline: Variance/Conditional Use Short Subdivision Subdivision Variance: CommerciallResidential Required Information . . jBUSlness BN jNelghborhood Zoning Designation BN Comprehensive Plan Designation Unknown Value of Existing Improvements Unknown Value of Proposed Improvements Uniform Building Code (UBe): Occupancy Type Construction Type Applicant Paul D. Benton of Name: puget Center Partnership Address: 515 - 116th Ave NE, Suite 108 City/State: Bellevue, WA Zip: 98004 Phone: 425 990 84 15 Fax: 425 990 8419 Email: claremontdev~ol.com Signatur~~ 44~ Agent (if different than Applicant) Name: Address: City/State: Zip: Phone: Fax: Email: Signature: Owner puget Center Partnership Name: Paul D. Benton, Partner Address: 515 - 116th Ave NE, Suite 108 City/State: Bellevue, WA Zip: 98004 Phone: 425 990 84 15 Fax: 425 990 8419 Email: claremontv@aol.com Signature:,..- ~ I ~~ Bulletin #003 - March 3. 2003 k:\HandoUIS - Rcvised\Masler Land Use Appliclll(lll Pag~ I of I EXHIBIT -'L- ~ _ PA~E ~OF ~RTMENT OF COMMUNITY DEYELOPMENT SERYICES ~ ~ 33530 First Way South CITVOF ~ RECE\VED POBox9718 I:'ederal Way Federal Way WA 98063-9718 rl 2 5 01 253-661-4000; Fax 253-661-4129 SEP 20 , www.citvoffederalway.com CITY OF FEDERAL WAY 8UILDING DEPT, APPLICATION FOR COMPREHENSIVE PLAN AMENDMENT 1. Site Specific Requests a) Who may apply. Any person may, personally or through an agent, apply for a decision regarding property he or she owns. b) How to apply. The applicant shall file the following information with the Department of Community Development Services: I) A completed Master Land Use Application. Attached 2) A vicinity map showing the subject property with enough information to locate the property within the larger area. Attached 3) A copy of the underlying plat or the King County Assessor's parcel map. Attached 4) The following site data: a) Tax Parcel No. 'K 0 8 ~ / C 4 - <J 0 74 J 707 (;. << 9 / ~ 7 b) Lot Size/Acreage 4.04 Acres c) Existing Comprehensive Plan Designation Office Park, OP d) Existing Zoning Professional Office, PO e) Requested Comprehensive Plan Designation Neighborhood Bus ines s, BN t) Requested Zoning Neighborhood Business, BN 5) Services. Please provide the following information regarding the availability of services: c) d) The site is currently served by sewer ~septic _ (check one). , t C ~ Sewer Provider: L ~ \\F..-\1 "V f:: ~ Ltnl L rtv .]) t ~ ~rc/- The site is currently served by a public water system x/weir _ (check one). WaterproVider:~lti:) Lrty ~\~,.. 1(lep Fire District#:~" ~ vV ~ r \ ~ ~ \)\ ~ ~ \ ~ School District#: Federal Way sc'fwol District ~ a) b) 6) Any additional information or material that the Director of Community Development Services determines is reasonably necessary for a decision on the matter. Bulletin #024 - April 16, 2003 Page I 00 k:\Handouts - Revised\Comp Plan Amendment Application EXHIBIT --A- : PAGE~OFJt- Prior to issuance ofthe threshold determination and the public hearing by the Planning Commission, the applicant must submit the following: 7) a) A set of stamped envelopes, and a list of the same, labeled with the name and address of all current owners of real property (as shown in the records of the county assessor for the subject property), within 300 feet of each boundary of the subject property, with the return address of the City of Federal Way, Department of Community Development Services, PO Box 9718, Federal Way, WA 98063. Attached \ _ b) A copy of the county assessor=s map identifying the properties specified in subsection 6 of this section. Attached:/ 2. OTHER REQUESTS FOR COMPREHENSIVE PLAN AMENDMENTS a) Who may apply. Any person may, personally or through an agent, apply for an amendment to policies of the comprehensive plan. b) How to apply. The applicant shall file a completed Master Land Use application with the Department of Community Development Services. c) Proposed Amendment. A proposed amendment can be either conceptual or specific amendatory language. Please be as specific as possible so that your proposal can be adequately considered. If specific wording changes are proposed, this should be shown in stflke- eut!underline format (please attach additional pages if necessary). d) To change existing zoning of Professional Office, PO, to Neighborhood Business, BN. It has been demonstrated that there lS no demand for addltional proressional Office use in tho city of Federal Way. Additionally, it has hepn demonstrated that there is a demand for more Neighborhood Business zoning in this neighborhood. This applicant has <liligenlly ~uught dll tJulenlidl u~eL~ fUL tJLuf8ssiollal office use for over 10 years and has found no interest.* Reference. Please reference the Element of the Comprehensive Plan (e.g., Land Use, Transportation, Housing, Capital Facilities) and page number where located. Yrt x 3. SUPPORT FOR THE AMENDMENT (Please fill out for all amendments, whether site specific or otherwise) Please explain the need for the amendment (why is it being proposed). Include any data, research, or reasoning that supports the Rroposed amendment (please attach additional paus if necessalY).. 1 *The neighborhood consists of densely populate~ area or slng e family residential homes and over 400 apartment units immediately ---aGJacent. The area is underserved fUL lleiyhLudn)Od bl1sihess with only two uses consisting of a gas faciJiry wirn ~ sm~ll convenience store and a real estate office. The neighborhood area clearly needs additional neighborhood business facilities. Bulletin #024 - April 16,2003 Page 2 of3 k:\Handouts - Revised\Comp Plan Amendment Application 4. FEE EXHIBIT ~ PAGE--4-0F 4- There is no fee for the initial application. If after a public hearing the City Council determines that the request shall be further considered for adoption, site-specific requests must be submitted for a preapplication conference with a non-refundable fee that will be credited to the formal application fee. If after the preapplication conference the applicant decides to pursue the request, the remaining portion ofthe comprehensive plan amendment fee will be required. A fee must be submitted for all other requests after the selection process. 5. SIGNATURE ~CLUL /1) ~~ Signature 18 September 2003 Date Paul D. Benton Print Name If you have any questions about filling out this application form or the amendment process, please contact the Department of Community Development Services at 253-661-4115. Please be advised that an application for a comprehensive plan amendment lacking the required information will not be accepted. / Bulletin #024 - April 16, 2003 Page 3 of3 k:\Handouts - Revised\Comp Plan Amendment Application ~ EXHIBIT--3 PAGE I OF~ POWELL DEVELOPMENT C0 737 Market Street Kirkland, WA 98033 (425) 828-4444 Fax (425) 828-4388 September 23,2004 Ms. Margaret Clark Associate Planner Community Development Services Department City of Federal Way 33325 8th Avenue South Federal Way, W A 98003 RE: NE Corner SW 312th St. & 1st Ave. So. Parcel Numbers 082104-9074, 9076 & 9167 Dear Ms. Clark: On September 18, 2003, Puget Center Partnership, under Master Land Use Application number 03-104417-00 requested a Comp PlanlRezone of its above referenced property from Office Park (OP) to Neighborhood Business (BN). We believe that this request is supported by what we see as a change in the city's residential shopping patterns and supports the City Council's stated goal to reinvigorate its retail core. Earlier this year we commissioned a Retail Market Analysis by Robert H. Burton of Kennedy Wilson. Mr. Burton was instrumental in bringing Metropolitan Market to Dash Point Village. What Mr. Burton found was that typical Neighborhood Business tended to flourish in neighborhood settings that were convenient to their primary customer base. This primary customer base was typically found within one plus miles of the subject site. He found that this neighborhood customer convenience co-efficient was dramatically impacted by both natural and man-made barriers. Heavily congested regional arterials, while necessary to support regional retail, has a dramatic negative impact on Neighborhood Business. We believe that Federal Way is currently going through a retail metamorphoses. We are seeing significant neighborhood retail demand for moving off of Pacific Highway to the west to be closer to their primary customer base. This trend is validated in the overwhelming success of Metropolitan Market at Dash Point. There is a silver lining in this potential neighborhood retail migration. When neighborhood retail moves from regional retail locations, it not only frees up land for regional retail redevelopment but also takes neighborhood traffic off of regional transportation corridors. Ms. Margaret Clark City of Federal Way September 23,2004 Page Two EXHIBIT ____ PAGE 2. OF 2. We believe our requested rezone supports the council's stated goal to reinvigorate its retail core by potentially making available appropriate property that is currently being - utilized by neighborhood uses. We believe our requested rezone will have a positive impact to regional transportation corridors by shortening and/or intercepting neighborhood trips by providing neighborhood services close to the neighborhoods. We believe our requested Comp Plan Amendment and Rezone is appropriate and should be supported by the City of Federal Way. Sincerely, It<<dIt~ Donald V. Barker VP - Store Development jgt z ~~U) wo..w ww<.9 =>>z o-<t:. WU)I ~ZO ~OWZ a-IO NLLW- -~I- 00..<( W~z 0..0<.9 U) _ wow I-~W wOO LL 11J-- I I ~.. Cf)/I I- ~ ----0::: I ., ~ --1-r-j ~ g I' ;;; ., I S^VOl/C I I 11~ Ii ~r I a::: I I S1dlSI Ii; I zlLs~ I i I I I I ~ s~ i 1- ;' Z'LS,~ ...... ~ C/) ~ c.~ c:: .- 0- Q).c~ en (.) '- 0 ~ Q);- Q) c:: 0 C)t~ :J n:s U) a. a. Q) ~ (f) S ^V ONZ c o +:ic CUrnQ) c: 0.. 0 C) '+= .- Q) '+- (1)>0 (1)'- C/) - Oerno C)~ 6 0.. C Q)'w .. .- L- C/) 0) ..... c... ID e (I) E '+- .- .- 0 e ><OL-O WOo..N (f) 2 <1> en 0.. Q) o (f) ::J - "'0 rr U)cQ) o..roO:::: .. 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() ~ Ql ~t: City of Federal Way City Council land UselTransportation Committee January 24, 2005 4:30 p.m. City Hall Council Chambers MEETING MINUTES In attendance: Committee members Jack Dovey, Chair, and Council Members Eric Faison and Michael Park; Deputy Mayor Linda Kochmar; Council Member Jeanne Burbidge; City Manager David Moseley; Director of Community Development Services Kathy McClung; Director of Public Works Cary Roe; Deputy City Attorney Karen Kirkpatrick; Deputy Community Development Director Greg Fewins; Senior Planner Margaret Clark; Deputy Public Works Director Ken Miller; Surface Water Manager Paul Bucich; Traffic Engineer Rick Perez; Senior Traffic Engineer Maryanne Zukowski; SWM Project Engineer Fei Tang; and Administrative Assistant E. Tina Piety. 1. CALL TO ORDER Chair Dovey called the meeting to order at 4:30 pm. He informed everyone that Council Member Faison will be late. 2. APPROVAL OF MEETING MINUTES The minutes of the January 10, 2005, meeting were approved as presented. 3. PUBLIC COMMENT None. 4. BUSINESS ITEMS A. City Center Access Study - Briefing #5 - Ms. Zukowski informed the Committee the accomplishments of the study to date. A public open house will be held February 3, 2005, where the preferred options will be presented. In March, staff will present the Committee their recommendation. B. Sound Transit Long-Range Plan Updates Draft Supplemental EIS - Ms. Michaelson informed the Committee that Sound Transit is seeking comments on the Draft Supplemental EIS by January 31,2005. For this reason, she requested that all Council Members present be allowed to vote on this issue since there will not be time to send it to the full Council. Chair Dovey agreed that all Council Members present may vote on this issue. Ms. Michaelson stated that this is the first step in a phased environmental review process. This first step is a board overview of the environmental issues. A more comprehensive specific project environmental review will occur later. The Committee would like the comments left vague regarding whether the route would follow the SR-99 or 1-5 corridor. It was m/s/c to authorize staff to prepare written comments on the Draft SEIS as outlined in the staff report; leaving room to modify the comments if a significant issue arises at tonight's Sound Transit Open House and leaving open whether the route should follow the SR-99 or 1-5 corridor. C. 2004 Comprehensive Plan Selection Process - Ms. Clark informed the Committee that the City received only one site-specific request for a change to the comprehensive plan designation and zoning. Specifically, the request is from puget Center Partnership to change the comprehensive plan designation and zoning of 4.03 acres located north of South 31ih Street and east of 1st Avenue South from Professional Office (PO) to Neighborhood Business (BN). Chair Dovey asked if there was any public testimony. Paul Benton - He is the owner of the property and stated he supports the staff report. He asked the Committee to accept the request. EXHIBIT e, PAGE-LOF .....L- G:ILUTCILUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes.dnc Don Barker- He responded to a question, he informed the Committee that they have prepared a conceptual analysis and anticipate (and have interest from) they will place a grocery store and drug store on the site. They intend to work with the neighborhood on the site plan for the project. It was m/s/c to recommend that the puget Center Partnership site-specific request be considered further and that it be forwarded to the full City Council for consideration during a public hearing on February 15, 2005. D. Planning Commission Work Program - Ms. McClung informed the Committee that she has made a few changes to the recommendation. She has moved traffic concurrency to the third quarter because staff has concluded the issue is more complex than originally thought. As a result, cottage housing has been moved to the second quarter and neighborhood business to the third. It was m/s/c to recommend the staffs proposed Planning Commission Work Program prioritization to the full City Council for approval on February 15, 2005. E. King County Interlocal Agreement - This interlocal agreement deals with permitting and code enforcement issues in the recently annexed areas. The general intent of the agreement is that the county will maintain primary review authority for vested permits, but will allow the City to assume review authority for individual permits on a case-by-case basis. King County cannot approve any vested permits until an agreement is reached. This interlocal agreement must be approved by the City of Federal Way and King County to be valid. It was m/s/c to recommend that the City Council approve the interlocal agreement regarding vested building and land use permitting and code enforcement in the North Lake, Parkway, and Redondo East annexation areas, and that the issue be moved forward to the February 15, 2005, Council meeting. F. Commercial Vehicles in Right-of-Way - The purpose of this item is to seek Council direction as to whether the City should further restrict on-street parking of commercial vehicles in residential zones. Chair Dovey asked if there was any public testimony. Marie Sciacqua - She has lived in Federal Way for over 20 years and asked the Committee what is their vision of the City's future? She stated that she hoped that vision includes making the City a better place to live. Further restricting on-street parking of commercial vehicles in residential zones would help attain that vision. She feels the current code is not adequate. It allows on-street parking during the day until midnight. One must call after midnight to have the code enforced. She requested that the City not allow any commercial vehicles to park in residential zones. Larry Jackson - He asked, if the City outlaws commercial vehicles from residential zones, what about when you need a plumber or want to move? Jean Atwell- She commented that they are not asking that commercial vehicles never be allowed to park in residential zones, just that they not be allowed to park all day and/or all not with no activity. She said that in her neighborhood, the driver of a commercial vehicle is apparently aware of the code because he will park the vehicle until midnight and then move it, waking up his neighbors with the noise. Mr. Roe commented that the staff has spoken to the police about this issue and the police responded that do not have many infractions of this code and it does not appear to be a big problem. The police stated that they are willing to perform emphasis patrols in neighborhoods that perceive a problem. The Committee discussed that there can also be a problem with the number of vehicles parked by one property owner in a neighborhood. The Committee requested staff return with a matrix of what is done in other cities and a recommendation. G. Code Compliance Presentation - Ms. Martin delivered a presentation on the Code Compliance program. Currently, the City has two Code Compliance Officers, both of whom have been with the City for at least 12 years. The number of cases has steadily increased (not including sing code issues) from 260 per year in 1990 to 450 per year in 2004. The City handles cases on a complaint basis only. Obstacles faced by the program included uncollected fines, legal constraints, procedural constraineXHlaiitcons!:ts. G:ILUTCILUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes.doc PAGE ~OF ~ The Department has worked to improve the program and the following improvements are either in place or in process: improvements to the process; utilizing volunteers; proactive neighborhood emphasis; and improvements to the abatement process. H. East Branch Lakota Creek Restoration/100% Design Authority to Bid - When staff first designed this project it was decided to disconnect a RID. Upon further review, the staff concluded that the RID was useful for a safety valve and decided it would stay. The property owners of the land the RID is on want the RID to be removed. The water for this RID goes in and than directly out, so depending on the amount of the flow, sometimes there is no water in the RID. In the past, the question had been raised about who is responsible to maintain the RID. Staff had researched the issue and found that the RID was created with the plat in 1974 and was marked as a drainage easement. The staff concluded that the easement is a private easement, and therefore, the property owners are responsible for maintaining the RID. Chair Dovey asked if there was any public testimony. Mark Anderson - He is the lawyer for the property owners. He wonders why the City calls the area a RID when it is referred to as a drainage easement on the original plat. He noted that the original plans called for the removal of the drainage easement and then the City decided to use it as a back-up. He asked; why not just use the street? There is no need to use the Zurilgen's property. He stated that having water on the property was a concern because many junior high school students use the property as a short-cut. In addition, sanitary issues, water flow rate, maintenance, liability, and erosion are all a concern. They would like the conduit be cut-off and place the back-up further downstream. Judy Zurilgen - She is the property owner. She stated that a title search does not show an easement on the property. She is concerned for the safety of the kids who play in the area. The pipe will flow with water even if it is not raining. Sometimes the water that comes through the pipe is milky. She feels the grate is just an invitation to kids to toss items into it. She asked the City to research alternative. Steve Zurilgen - He is the property owner. He feels this is a liability issue. His insurance agent told him he should have a lot of insurance coverage in case something happens. Slim Slater - He lives in the house across the street. No one in the community wants the pond. It is a safety issue because of all of the kids in the neighborhood. The Committee discussed the safety and liability issues. Mr. Roe commented the City should ask if a new overflow (meaning spending more money) should be done when one already exists. It was m/s/c to move that the staff's recommendation for approval of the 100% design and to authorize the Surface Water Management Division staff to advertise the project for bid, returning to the Council for authorization to award the contract to the lowest responsive, responsible bidder to the February 15, 2005, City Council meeting, but do not place it on the Consent Agenda so further discussion can be held. I. Lakota Wetland RSF Project Acceptance - It was m/s/c to authorize final acceptance of the completed Lakota Wetland Regional Stormwater Facility Improvements Project, constructed by Lloyd Enterprises, Inc., in the amount of $215,132.26 as complete and place this issue on the February 15, 2005, City Council Consent Agenda. 5. FUTURE MEETINGS The next scheduled meeting will be February 7, 2005, and the Committee decided that because February 21st is a holiday, the second meeting in February will be held February 28,2005. 6. ADJOURN The meeting adjourned at 6:40 p.m. EXHIBIT 2- PAGE-LOF ---1- G:ILUTCILUTC Agendas and Summaries 2005\01-24-05, LUTC Minutes. doc MEETING DATE: February 15,2005 ITEM# JL1} Ca) / CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: INDEPENDENT SALARY COMMISSION APPOINTMENT CATEGORY: BUDGET IMPACT: o CONSENT o RESOLUTION [8J CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ A TT ACHMENTS: Candidate Information SUMMARYIBACKGROUND: Ordinance No. 03-049 established the creation of an independent salary commission for purposes of reviewing and establishing the compensation of the Mayor and Councilmembers. In accordance with the city code, the commission shall consist of five members appointed by the Mayor and approved by the City Council. Each member shall serve a term of four years, except for the first five commisioners who will serve staggered terms of one to four years; also, the Mayor, with approval of the City Council, may appoint alternates to the commission. The candidate recommended for appointment by the Mayor, Wade Fisher, has served as a member ofthe commission for the past two years. His current term two-year term expires 2/28/05, and he has requested reappointment to a four-year term expiring 2/28/09. CITY COUNCIL COMMITTEE RECOMMENDATION: N/A PROPOSED MOTION: "I hereby move approval of the appointment of Wade Fisher to the City's Independent Salary Commission with a term expiring February 28,2009." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST d. rea mg Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 WADE FISHER 19-year resident of Federal Way Permitting Stakeholders Committee, current C.E.R.T student, CASA (Court Appointed Special Advocate) volunteer, Red Cross Disaster/Emergency Services volunteer Currently Business Administrator at Brooklake Community Church: finances, planning and policy development, human resources, facilities, maintenance MEETING DATE: February 15,2005 ITEM# 1llf' (12) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: AG 03-058 East Branch Lakota Creek Restoration; 100% Design Approval and Authorization to Bid CATEGORY: BUDGET IMPACT: D CONSENT D RESOLUTION 1SI CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated January 24,2005 SUMMARYIBACKGROUND: This project restores approximately 2,625 lineal feet ofthe East Branch of Lakota Creek from the mouth of the creek, upstream to SR-509 at Lakota Park (the upstream limit); including an unnamed tributary (hereafter referred to as the North Tributary) which extends approximately 500 feet off of the right bank half way through the project limits. Several fish passage impediments will be eliminated; selected stream banks stabilized, and fish habitat structures added. In addition, stormwater flows will be tight lined from the upper end of the North Tributary to the East Branch to reduce channel erosion in the North Tributary and reduce sediment input to the East Branch. The LUTC Committee approved the 85% design stage of the project on November 15,2004. The 100% project design is completed and was presented to the Land Use and Transportation Committee on January 24th, 2005. At this meeting, residents on 220d Avenue E, the Zuriligens, made a request to redesign the project to eliminate an existing pipe discharge onto their property. The Zuriligen's own Lot 10 in the Lakota Ridge Plat which contains a private drainage pond created through the platting process and constructed in 1974. Neither the pond nor the drainage easement was ever dedicated to King County so they were never transferred to City ownership. The City does not own or have maintenance responsibility for the pond or the inlet or outlet pipes. The 1974 Plat document shows a IS-foot building setback and drainage easement on the lot and the approved 1974 engineering plans show the same information and a designation for a "drainage basin" along with the information necessary for construction of the pond. There is no doubt that the pond was a requirement of the development in 1974 and that it has existed since as a pond since construction in 1974. When the City's project was under design, it was thought that the pipe discharging onto the Zurilgen's property could be removed, however as the project came closer to the 100% design, it was determined that due to the close proximity of a steep sloped ravine (where the water currently flows), it would be in the best interests of the City to maintain the existing flow path in the eventuality of an overflow from the new pipe system. The Zurilgen's are dissatisfied with this option and have requested the City redesign the project to eliminate the existing pipe discharging into the pond on their property. They have proposed a new overflow be constructed off of their property into the ravine. At the LUTC meeting on the 24th, the Committee requested SWM prepare options for their consideration at the Council meeting on February 15t\ 2005. The following are the options as SWM sees them along with the pros and cons for each. OPTIONS: In considering the options, an additional factor needs to be included at this time. As a part of reviewing the project components in order to respond to the Zurilgen's request, the City's consultant has identified an issue with the current design. Based on investigations into pipe availability, the consultant has been informed that the 18-inch pipe called for on the plans is expected to be in limited supply nationally. There is a high likelihood that ifbid as proposed, the contractors will not be able to obtain the required pipe. As such, the consultants are recommending the design be modified to increase the pipe size to 20-inches, which is expected to be readily available. The increased cost to the project is expected to be between $15,000 and $20,000. The project has available funding to cover this increase. This has been reflected in the new cost estimate below. The total project cost due to construction costs, contingency and construction management has increased by $25,000 due to the increased pipe size. Option 1: Continue with the project as currently designed with continued use of the pipe into the pond on the Zurilgen's property . . Pros: continued use of the existing drainage system will not require a redesign, SEP A documentation revisions, schedule delay, or increased costs. The existing pond will no longer see flows with every rain event. Instead, the frequency of flows to the pond will reduce to approximately the 50 year rainfall event (3.9" of rain in 24 hours). . Con: The Zurilgen's will see flow into their pond occasionally due to excessive storms and/or blockages of the new pipeline. The Zurilgen's will not be able to fill the pond and access more of their property. Option 2: Plug or remove the pipeline from the street to the Zurilgen's pond and keep the design as planned. . Pros: Zurilgen's increase opportunity to fill the pond. Action by the Zurilgen's to do so would require them to go through the Plat Revision process. . Con: Overflows from the pipe system would flow over the ravine sides potentially causing damage and significant erosion which could create liability to the City. Damage to the ravine would also result in increased sedimentation down in Lakota Creek which could negatively impact the restoration efforts of this project and existing habitat for salmonids. Option 3: Plug or remove the pipeline from the street to the Zurilgen's pond and construct a new overflow into the ravine. . Pros: Same as above for Zurilgen's. City would now have overflow back into ravine for extreme events or occurrences where pipe is blocked. . Cons: Construction of a new overflow onto the downstream property would necessitate obtaining an easement from the adjacent property owner. The current owner's family contested the original discharge with King County and the issue was very contentious. It is highly unlikely that the City would be able to obtain an easement to construct a new piped discharge with a free outlet into the ravine on their property without legal action. Construction of a new overflow would likely require modification to the SEP A documentation that would result in a delay of the project. In consultation with the design engineers, we see the following issues with a new overflow: the design of the new outlet and plans and specifications modifications would require an additional eight (8) weeks; due to the steepness of the existing slope into the ravine, a geotechnical firm would need to conduct evaluations of the bank to determine how the pipe overflow and structures could safely be designed and installed; the preliminary costs for engineering, geotechnical evaluations, and construction are between $42,000 and $70,000. The project could be delayed long enough that the WSDF&W Hydraulic Project Approval (HPA) permit could not be complied with for construction within the creek within the allowable fish window (typically July 15 through September 30) and therefore construction in 2005 would be unlikely. Delays in construction would likely require plan modifications for habitat restoration components in 2005/2006 due to changes in the creek topography from winter storm events. Option 4: Upsize the new bypass line to accommodate up to the 100-year storm and continue use of the pipe into the pond on the Zurilgen's property: · Pros: Same as for option 1. Risks for overflow down the steep ravine are diminished for large events. · Cons: Construction of the larger pipe will increase project costs approximately $40,000 over current estimates. PROJECT COSTS AND CONTINGENCY: ESTIMATED PROJECT EXPENDITURES: Preliminary Design Final Design Year 2004 Construction (Estimate) 10% Construction Contingency 15% Construction Management TOTAL PROJECT COSTS $ 162,518 $ 57,844 $ 506,744 $ 50,674 $ 76,011 $ 853,791.00 AVAILABLE PROJECT FUNDING: PROJECTED PROJECT SAVINGS: $ 1,480,597.00 $ 626,806.00 Current project savings are contingent upon final bids and the stream's response to winter storms this year. If a large event occurs, the design may need to be modified as was necessary on earlier stream restoration projects. CITY COUNCIL COMMITTEE RECOMMENDATION: At its January 24, 2005 meeting, the Land Use and Transportation Committee forwarded the following staff recommendation pending further discussion on the options available for the overflow and existing pond at 22nd Avenue SW on Lot 10 of the Lakota Ridge Plat. The Committee requested the item not be placed on the consent agenda and be discussed under 'other business'. PROPOSED MOTION: "I move to Approve 100% design and authorize Surface Water Management Division staff to advertise project for bid, returning to Council for authorization to award the contract to the lowest responsive, responsible bidder based on Option I as described with a 20-inch pipe in lieu of the originally designed 18-inch pipe." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D T ABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 k:\council\agdbills\2005\02-15-05 east branch lakota creek restoration IOO%.doc CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: January 24, 2005 Land Use and Transportation Committee David H. Mos.~anager Paul A. Bucich, pl., ~urface Water Manager .~- AG 03-058 East Branch Lakota Creek Restoration; 100% Design Approval and Authorization to Bid POLICY QUESTION: Should the Council approve design of the East Branch Lakota Creek Restoration Project and authorize Surface Water Management Division stafftoadvertise the project for bid? BACKGROUND: This project restores approximately 2,625 lineal feet of the East Branch of Lakota Creek from the mouth of the creek, upstream to SR-509 at Lakota Park (the upstream limit); including an unnamed tributary (hereafter referred to as the North Tributary) which extends approximately 500 feet off of the right bank half way through the project limits. Several fish passage impediments will be eliminated; selected stream banks stabilized, and fish habitat structures added. In addition, stormwater flows will be tight lined from the upper end of the North Tributary to the East Branch to reduce channel erosion in the North Tributary and reduce sediment input to the East Branch. The LUTC Committee approved the 85% design stage of the project on November 15, 2004. Currently, the project design is completed and hereby presented for your consideration and approval to bid. PROJECT COSTS AND CONTINGENCY: ESTIMATED PROJECT EXPENDITURES: Preliminary Design Final Design Year 2004 Construction (Estimate) 10% Construction Contingency 15% Construction Management TOTAL PROJECT COSTS $ 162,518 $ 57,844 $ 486,744 $ 48,674 $ 73,012 $ 828,792.00 AVAILABLE PROJECT FUNDING: $1,480,597.00 PROJECT SAVINGS: Current project estimates indicate a savings of up to $651,805, contingent upon final bids and the stream's response to winter storms this year. If a large event occurs, the design may need to be modified as was necessary on earlier stream restoration projects. January 24, 2005 Land Use and Transportation Committee AG #03-058; East Branch Lakota Creek Restoration-l 00% Design and Authorization to Bid Page 2 OPTIONS: 1. Approve the 100% design for the East Branch Lakota Creek Restoration Project and authorize Surface Water Management Division staff to bid the project and return to the City Council for permission to award the project to the lowest responsive, responsible bidder based on available funding. This option complies with the SWM Capital Facilities Plan. 2. Recommend Surface Water Management Division discontinue this project. This option would be a cost savings to the Utility; however, there would be continued degradation to an aquatic resource. There would likely be damage to recent main stem restoration efforts due to deposition of erosion materials from the East Branch. STAFF RECOMMENDATION: Staffrecomrnends forwarding Option I to the February 15,2005 City Council Consent Agenda for approval: Approve 100% design and authorize Surface Water Management Division staff to advertise project for bid, returning to Council for authorization to award the contract to the lowest responsive, responsible bidder. COMMITTEE RECOMMENDA nON: Forward the above staff recommendation to the February 15,2005 City Council Consent Agenda. APPROVAL OF COMMITTEE REPORT: Michael Park, Member z;jl ric Faison, Member cc: Project File - East Branch Lakota Creek AG 03-058 Day File K :',f ,UT"(::2005: 1-2-1-05 East lakotal Creek 100"\, Dral"tdoc MEETING DATE: February 15, 2005 ITEM# .!tJJ=' Cc J- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: WESTWAY STREET LIGHTING BID REJECTION AND AUTHORIZATION TO RE-BID CATEGORY: BUDGET IMP ACT: o CONSENT o RESOLUTION ~ CITY COUNCIL BUSINESS o ORDINANCE o PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ SUMMARYIBACKGROUND: The Westway Street Lighting project is proposed to install 22 new streetlights per the City of Federal Way standards within the Westway Neighborhood. The Westway community has experienced a high rate of crime as compared to the rest of the City of Federal Way. A comprehensive plan implemented a "weed and seed" concept to address the identified problem. The planned street lighting project is a portion of the "seed" stage and has immediate need. The criminal element "weeded" out of the community commits to the improvement of the area in various ways such as the installation of streetlights. The estimated total project costs approved by Council 12/21/05 was $162,210 with an available budget of $162,210, including a transfer of$2,210 from the 2004 New Street Lighting Fund. The actual transfer amount was noted that it may vary based on bids received, but was calculated at $2,210 based on the engineers' estimate. Bid opening occurred on January 31, 2005 and the following six bids were received: Totem Electric, Inc. Fox Island Electric Prime Electric TransTech Electric, Inc. T. Miller Construction Signal Electric, Inc. $ 168,610.00 $ 189,839.68 $ 192,740.00 $ 202,022.00 $ 216,588.16 $ 241,533.00 Engineer's Estimate $ 131,100.00 The apparent low bid is from Totem Electric in the amount $168,610.00 (with a total project cost estimate of $185,471.00 that includes a 10% contingency), and is over the approved construction budget for this project by $42,893.29. PROJECT SCHEDULE AND CDBG GRANT CONDITIONS: The following previous project delays have provided severe constraints to the time line and completion of this project required to be December 31,2005: I. An adjustment was made in the project schedule due to delay related activities of a "No Effects Biological Assessment" issue addressing impervious surface additions to the project. The issue was resolved as no impervious surfaces are being added with the project area for street lighting installation. As such, the project noted a delay based upon King County Award of the Design Contract in October of 2003, with a notice to proceed due to King County environmental review. 2. King County requested additional review of the procedures to hire Professional Engineers. 3. King County required additional time to release the Notice to Proceed until December 2003. 4. Requests for Proposals were advertised November 2004. 5. The first consultant selected December 16,2003 failed negotiations of a contract January 29,2004. 6. Second consultant negotiations began February of 2004 and the project was delayed 60 days (April 2004) due to interpretations of CDBG requirements for Consultants. The criteria differed from previous City contracts awarded under CDBG funds. Design was underway April 2004. Staff has prepared the following three options for Council's consideration to address the budget shortfall. OPTION 1 - A WARD BID TO LOW BIDDER . Award the bid to the apparent low bidder Totem Electric to install 22 Street Lights. . Transfer $42,893.29 from unallocated street capital fund to meet shortfall. . Remain on current project schedule to complete the construction and finalize the project by December 31, 2005 as required by the grant and not jeopardize the CDBG Grant funding. Lighting pole suppliers have estimated that the poles could take up to five (5) months from order to delivery. PROJECT COSTS AND CONTINGENCY: ESTIMATED PROJECT EXPENDITURES: Proj ect Design Bid Award (includes 10% contingency) TOTAL PROJECT COSTS $ 19,632.29 $ 185,471.00 $ 205,103.29 AVAILABLE PROJECT FUNDING: CDBG Grant 2004 New Street Lighting Fund Unallocated Street Capital TOT AL AVAILABLE FUNDING: $ 160,000.00 $ 2,210.00 $ 42,893.29 $ 205,103.29 OPTION 2 - REJECT ALL BIDS, REDUCE PROJECT SCOPE AND RE-BID PROJECT . Reject all bids. . Reduce project scope within the limitations of the Grant (maximum 25% scope of work reduction) by changing bid item for traffic control labor to lump sum, and revising "boring the conduit' to 'trench and open cut in the roadway', and authorize the re-advertisement for bid with 22 Street Lights. . Revised project schedule with the re-bid could conflict with project completion deadline for the CDBG grant due to the ordering and delivery time required for the light poles. This option also requires the "new" bids received to be brought directly back to Council for award and bypassing LUTC. . Transfer $22,893.29 to $42,893.29 from Unallocated Street Capital Fund; project shortfall is estimated based upon previous bids. PROJECT COSTS AND CONTINGENCY: ESTIMATED PROJECT EXPENDITURES: Project Design Revised Engineer's Estimate Range -Based on low to average bid (includes 10% contingency) TOTAL PROJECT COSTS AVAILABLE PROJECT FUNDING: CDBG Grant 2004 New Street Lighting Fund Unallocated Street Capital TOTAL AVAILABLE FUNDING: $ 19,632.29 $ 165,471.00 to $ 185,471.00 $ 185,103.29 to $ 205,103.29 $ 160,000.00 $ 2,210.00 $ 22,893.29 to $ 42,893.29 $ 185,103.29 to $ 205,103.29 OPTION 3 - REJECT ALL BIDS AND RE-BID PROJECT WITHOUT LIGHTING THE FIVE CUL DE SACS . Reject all bids. . Reduce project scope within the limitations of the Grant (maximum 25% of scope of work) by changing bid item for traffic control labor to lump sum and revising 'boring the conduit' to 'trench and cut in the roadway', and authorize re-advertisement for bid with 17 Street Lights (no street lights in the cul-de-sacs). . Revised project schedule with re-bid could conflict with project completion deadline for the CDBG grant due to the required ordering and delivery time for the light poles. This option also requires the "new" bids received to be brought directly back to Council for award and bypassing LUTe. Transfer $0 (project savings $3,856.71) to $18,310.74 from Unallocated Street Capital to fund-estimated shortfall that is estimated based upon previous bids. PROJECT COSTS AND CONTINGENCY: ESTIMATED PROJECT EXPENDITURES: Project Design Revised Engineer's Estimate Range -Based on low to average bid (includes 10% contingency) TOTAL PROJECT COSTS AVAILABLE PROJECT FUNDING: CDBG Grant 2004 New Street Lighting Fund Unallocated Street Capital TOTAL AVAILABLE FUNDING: $ 19,632.29 $ 138,721.00 to $ 160,888.45 $ 158,353.29 to $ 180,520.74 $ 160,000.00 $ 2,210.00 $ 0 (possible savings $3,856.71) to $ 18,310.74 $ 158,353.29 to $ 180,520.74 CITY COUNCIL COMMITTEE RECOMMENDATION: N/A. This item is going directly to City Council due to CDBG Grant funding schedule constraints. PROPOSED MOTION: "I move to approve Option 2, to reject all bids, reduce the project scope and re-bid the project, given the rigid project schedule and the risk of compromising the CDBG Grant funds if the project is not completed by December 31,2005. This option also requires the "new" bids received to be brought directly back to Council for award and bypassing LUTe." m...... ............... ..............mmm~m CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/1 0/200 I k\councillagdbills\2005\2-15-05 westwayproject re-bid.doc MEETING DATE: February 15, 2004 ITEM# Wed) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Approval of New City Hall Contract CATEGORY: BUDGET IMPACT: o CONSENT o RESOLUTION [g] CITY COUNCIL BUSINESS o ORDINANCE D PUBLIC HEARING o OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: None. SUMMARY/BACKGROUND: State law requires the City to retain 5% of the money due to each contractor as a trust fund for the protection of anyone who performs labor; provides materials, supplies or equipment; or subcontracts to the prime contractor. In addition, on contracts less than $25,000, a contractor may elect to have the City retain another 50% of the contract in lieu of a performance bond. As part of the process, a notice of completion and punch list is issued to each contractor, the Department of Revenue must verify that no outstanding taxes are owed, and the Council must accept each contract is complete before any retainage or performance bond is released to the contractor. Staff has accepted the following project as complete and seeks acceptance of completion by the City Council: Emerald Aire - HV AC System CITY COUNCIL COMMITTEE RECOMMENDATION: FEDRAC recommends that the full Council authorize staff to place requests to accept the new city hall contract as complete, release retainage, and release performance bonds directly onto future Council business agendas. PROPOSED MOTION: "I move to accept the HV AC system contract as complete and authorize staff to release retainage, and performance bonds to the appropriate contractors." ~ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED o T ABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 Certification for Release of Contract Retainage Bid/Contract No: AG04-043, Emerald Aire Project Title: HV AC Systems, New Federal Way City Hall Proiect I hereby certify, as Contract Administrator representing the City of Federal Way, that all work required by the aboye cited contract was completed on January 25th, 2005 and final acceptance by the City Council was required. I also certify that no liens have been received within 30 days from the above date from any person or persons, subcontractors or materialmen, who have performed or provided any work or material on subject contract. s.~ Steve Ikerd Contract Administrator Also, please find attached Notice or com~f ~~nlract for the notification of Department of Revenue and Employment Security Department. ~ 1"~E~ State of Washington Department of Revenue PO Box 47474 Olympia, W A 98504-7474 Contractor's Registration No. (UBI No.): Date: EMERAAI05BL 600591552 1/31/05 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name & Address of Public Agency City of Federal Way P. O. Box 9718 Federal Way, W A 98063-9718 Department Use Only Assigned To Date Assigned Notice is hereb iven relative to the com letion of contract or ro' ect described below antTaet CITY OF FEDERAL WAY NEW CITY HALL PROJECT -- HV AC SYSTEM (CONTRACT #AG04-043) _ontractor 5 ame ontractor S Tess EMERALD A1RE, INC. 5108 D STREETNW; AUBURN, WASHINGTON 98001 ate or' ommence ate or amp ete 2/4/2004 1I/30/2004 urety or un 109 .ompany 'INSURANCE COMPANY OF THE WEST (BOND #2125226) agent 5 Tess 11455 EL CAMINO REAL; SAN DIEGO, CALIFORNIA 92130-2045 Contract Amount: $ 154,688.00 Amount Disbursed: $ 191,005.63 Additions or Reductions: $ 29,325.13 Amount Retained: $ 9,200.66 Sales Tax: $ 16,193.16 TOTAL: $ 200,206.29 TOTAL: $ 200,206.29 Disbursing Officer Signature: Khanh Hang [ ype or Pnnt Name Phone Number: 253/835-2525 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, Olympia, W A 98504-7474, immediately after acceptance of the work done under this contract. NO PA YMENTS SHALL BE MADE FROM RETAINED FUND until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired or a language other than English, please call (360) 753-3217, Teletype (TTY) users may call (800) 451-7985. You may also access tax information on our Internet home page at http:/doLwa.gov.