AG 05-019 - WA STATE DEPT OF CORRECTIONS
DATE IN:
DATE OUT:
TO:
CITY OF FEDERAL WAY LAW DEPARTMENT
REQUEST FOR CONTRACT PREPARATIONIDOCUMENT REVIEW/SIGNATURE ROUTING SLIP
1. ORIGINATING DEPT.IDIV: FEDERAL WAY POLICE DEPARTMENT
4.
2. ORIGINATING STAFF PERSON:ANDY HWANG OR LYNETTE ALLEN EXT: 6716 OR 6701 3. DATE REQ. BY: ASAP
6.
TYPE OF DOCUMENT REQUESTED (CHECK ONE)
o PROFESSIONAL SERVICE AGREEMENT
o MAINTENANCE/LABOR AGREEMENT
o PUBLIC WORKS CONTRACT
o SMALL PUBLIC WORKS CONTRACT
(LESS THAN $200,000)
o PURCHASE AGREEMENT)
(MA TERlALS, SUPPLIES, EQUIPMENT)
o REAL ESTATE DOCUMENT
o SECURITY DOCUMENT (E.G. AGREEMENT &
PERF/MAIN BOND; ASSIGNMENT OF FUNDS INLIEU OF BOND)
o CONTRACTQR SELECTION DOCUMENT
(E.G., RFB, RFP, RFQ)
)( CONTRACT AMENDMENT
o CDBG
o OTHER
AG#:CG--\q lL
5. PROJECT NAME: Department of Corrections A2reement No. COC07026 Amendment No.1
NAMEOFCONTRACTOR:~Pc Sta~ ~.Ot ~Y'f"'(~ov)~
ADDRESS:
SIGNATURE NAME:
TELEPHONE
TITLE
7. ATTACH ALL EXHIBITS AND CHECK BOXES 0 SCOPE OF SERVICES 0 ALL EXHIBITS REFERENCED IN DOCUMENT
o INSURANCE CERTIFICATE 0 DOCUMENT AUTHORIZING SIGNATURE
8. TERM: COMMENCEMENT DATE: ~ COMPLETION DATE: Ck'\,j"> \~
9. TOTAL COMPENSATION $ -0-- (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY
10.
11.
CONTRACT REVIEW
)(PROJECTMANAGER/bsj'UTt CI+IEF
o DIRECTOR
o RISK MANAGEMENT
o LAW
INITIALIDATE APPROVED
6. MI/vt SluIIJIAK
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CONTRACT SIGNATURE ROUTING
o LAW DEPARTMENT
o CITY MANAGER
o CITY CLERK
--Jf.l SIGN COPY BACK [h OO\f1TING DEPT.
.fj ASSIGNED AG# . .- l\.
o PURCHASING: PLEASE CHARGE TO:
INITIALIDATE APPROVED
CVnY\
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COMMENTS
'1/? a.t 02( - 0 ~ 'l S l ~~\ ~ c.t..\) O\,....t:tco\..Cr~e-o.-\.
10/09/02
,
SItcalltle; ojf V\V,<llS]hl~lnlgltOJnl
Dep,allrtlment oif COlllre<etLons
Aglleelment NOl. COC01oZ6
Almendbment NOl. l[
,
,
This Anllen<d[][Uenlt is made by the state of Washington, Department of Corrections,
hereinafter referred to as Department, and the City of Federal Way, hereinafter referred to as the City,
for the purpose of amending the above-referenced Agreement, heretofore entered into between the
Department and the City.
WHEREAS the purpose of this contract amendment is to provide the City with access to DOC's
computer network;
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and
incorporated and made a part hereof, the Department and City agree as follows:
Attachment A, VPN Connectivity Aqreement. attached. is hereby incorporated into the aqreement in
its entirety.
Additions to this text are shown by underline and deletions by ((strikeout)). All other terms and
conditions remain in full force and effect. The effective date of this amendment is upon final
signature.
THIS CONTRACT AMENDMENT, consisting of one (1) page and one (1) attachment is executed by
the persons signing below who warrant that they have the authority to execute the contract.
CITY OF FEDERAL WAY
DEPARTMENT OF CORRECTIONS
(Signature)
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~W1 ,j. t..;dll,,/\
(Printed Name)
(Title)
[h, ,,161 /lcf,tA
8101/ dtvl(
?/z '/0 g
(Date)
(Date)
Approved as to Form:
This contract amendment format was approved
as to form by Tom Young, AAG, of the Office of
the Attorney General, on Apri114, 1998.
Approval on file.
State of Washington
Department of Corrections
COC07026(1 )
,
Page 1 of 1
Attachment A
VPN Connectivity Agreement
PURPOSE
The City of Federal Way [Agency] hosts a Department of Corrections', [Department],
Community Corrections Officer (CCO) at their location. The specific locations are identified
in the main contract, of which this is an addendum. The Agency has agreed to allow the
CCO use of their network infrastructure and Internet connectivity for the purpose of
connecting to the Department network via a Virtual Private Networking (VPN) session. This
Addendum will outline agreed upon roles and responsibilities between the Department and
the Agency, for the support of the described connectivity.
PART 1- DEPARTMENT RESPONSIBILITIES
1. The Department will supply the software client and digital key fob for Department
staff to use in establishing their VPN connection to the Department network. The
software, fob, and resultant VPN connection to the Department network will only be
used by authorized Department staff using their Department owned and managed
computing equipment.
2. The Department will ensure that the VPN software installed, on their owned
computer, will not allow split tunneling. This means that Department staff will not be
able to connect to the Agency resources on their network, such as printers, files,
terminal services, desktop faxing, or the like. The sole purpose and use of the
Agency infrastructure and its provision of Internet connectivity will be strictly for the
connection of Department owned computers to the Department network, to access
Department data and resources.
PART" - AGENCY RESPONSIBILITIES
1. The Agency Information Technology department agrees to provide the network
infrastructure and Internet connectivity that will allow the Department staff to
establish a VPN connection to the Department network.
2. When there are scheduled Agency network outages, which may impact Department
staff connectivity to the Department network, the Agency agrees to notify the
Department staff as soon as they reasonably can.
3. The Agency Information Technology Director shall have the final authority to
determine the schedule and services, to be provided by the Agency employees, to
carry out the Agency's responsibilities under this agreement.
4. The Agency staff will not use the Department VPN connection to gain access to
Department data or resources.
PART 11I- CHARGES FOR SERVICE (where applicable)
The Agency will be compensated for the services provided herein, as follows:
State of Washington
Department of Corrections
COC07026(1)
Attachment A
Page 1 of 2
j
1. The Agency will be compensated at the rate of $25.00** per hour for any services
performed by Agency staff, as required to support the Agency infrastructure in place
for the Department's use in connecting its computing equipment to the Department
network. The Agency will notify the Department of any billable work to be preformed
by their staff prior to any work being done. The approval to proceed with requested
work will be provided by the Departments' Community Corrections supervising Field
Administrator. All work that impacts or alters the Department's owned computers
connection to the Department network equipment will be accomplished in
coordination with the Department's local Information Technology staff.
2. Any increases to these agreed upon charges must be made, in writing, to the
Department at a minimum (30) days advance notice. Normally, increases in cost for
the services provided by the Agency should be negotiated when the contract is
reviewed.
** This amount represents mid-range ITS4 hourly rate.
State of Washington
Department of Corrections
COC07026(1)
Attachment A
,Page 1 of 2
DATE IN:
DATE OUT:
\r-\E. ~o€ITY OF FEDE
I\'f '2 u
REQUEST FOR CONTRACT PREPARATIONIDOCUMENT REVIEW/SIGNATURE ROUTING SLIP
WAY LAW DEPARTMENT
1.
2.
4.
5.
6.
ORIGINATING DEPT./DIV: PS - CONTACT AND RETURN TO LYNETTE ALLEN
ORIGINATING STAFF PERSON: COMMANDER STAN MCCALL EXT: 4702 3. DATE REQ. BY: JULY 15, 2004
TYPE OF DOCUMENT REQUESTED (CHECK ONE)
x PROFESSIONAL SERVICE AGREEMENT 0 SECURITY DOCUMENT (E.G. AGREEMENT &
o MAINTENANCE/LABOR AGREEMENT PERFIMAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND)
o PUBLIC WORKS CONTRACT 0 CONTRACTOR SELECTION DOCUMENT
o SMALL PUBLIC WORKS CONTRACT (E.G., RFB, RFP, RFQ)
(LESS THAN $200,000) 0 CONTRACT AMENDMENT AG#:
o PURCHASE AGREEMENT) 0 CDBG
(MATERIALS, SUPPLIES, EQUIPMENT) 0 OTHER
o REAL ESTATE DOCUMENT . ,
~l tyCortt:0ho^5 06tt(llS /rrKrbLA\ A'a~"ttJY\i:",t
PROJECT NAME: INTERLOCAB AGREEMENT BETWEEN WASHINGTON STATE DEPARTMENT OF CORRECTIONS AND CITY OF
FEDERAL WAY
NAME OF CONTRACTOR: ())A ~1Je,J. of Co-Ne.hl1(J'llf
ADDRESS: .
SIGNATURE NAME:'
TELEPHONE
TITLE
7. ATTACH ALl EXHIBITS AND CHECK BOXES 0 SCOPE OF SERVICES 0 ALL EXHIBITS REFERENCED IN DOCUMENT
o INSURANCE CERTIFICATE 0 DOCUMENT AUTHORIZING SIGNATURE
8.
TERM: COMMENCEMENT DATE:
COMPLETION DATE:
9. TOTAL COMPENSATION $ (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TIJLES AND HOUDA Y, RATES)
REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ ,
IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY
10.
11.
CONTRACT REVIEW
o PROJECT MANAGER
o DIRECTOR
o RISK MANAGEMENT
pdl LAW
INITIAL/DATE APPROVED
INITIAUDATE APPROVED
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INITIAL/DATE APPROVED
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INITIAL/DATE APPROVED
CONTRACT SIGNATURE ROUTING
o LAW DEPARTMENT
o CITY MANAGER
l;Q.QITY CLERK
~IGN COPY BACK...:TQ ORGINATING DEPT.
~SSIGNEDAG# (h-19
o PURCHASING: PLEASE CHARGE TO:
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After recording, return to:
Federal Way City Attorney's Office
33825 8th A venue South
P.O. Box 9718
Federal Way, W A 98063-9718
INTERLOCAL AGREEMENT
BETWEEN
WASHINGTON STATE DEPARTMENT OF CORRECTIONS
AND
CITY OF FEDERAL WAY
WHEREAS, Chapter 39.34 (Interlocal Cooperation Act) permits state agencies and local
governments to make the most efficient use of their powers by authorizing them to enter into
agreements with each other, in order to provide services and facilities in a manner best serving the
needs and development of their local communities; and
WHEREAS, the City of Federal Way's Department of Public Safety (hereinafter "City") is
charged'by the Federal Way City Code with the protection of all persons and property within the City
limits; and
WHEREAS, the Washington State Department of Corrections (hereinafter "DOC") is
responsible for enforcement of probation sentences offelony offenders, including those residing or
working within the City of Federal Way; and
WHEREAS, the City and DOC desire to enter into an interlocal agreement to improvement
their respective abilities to carry out their public safety responsibilities;
NOW, THEREFORE, THE UNDERSIGNED JURISDICTIONS AGREE AS FOLLOWS:
1. City Responsibilities. The City of Federal Way agrees that the City will:
A. Provide office space for two Community Corrections Officers at the Federal
Way Department of Public Safety, 33825 8th Avenue South. The office
spaces will be available to DOC seven days a week, twenty-four hours per
day,
B. Allow the Community Corrections Officers to use the facsimile and copy
machines that are generally available for Department of Public Safety staff.
C. Provide access entry codes to the Community Corrections Officers assigned
to Federal Way, to facilitate their access seven days a week, twenty-four
hours per day.
D. Provide a dedicated telephone line suitable for use ofa laptop computer, and
a connection to incoming telephone lines.
Department of Corrections
Interlocal Agreement
Page 2
2.
H.
E.
Provide janitorial service for the office space.
DOC Responsibilities. The DOC agrees that the DOC will:
A.
Keep the office space provided under Section I.A above clean.
B.
Staff the office at the City with two Community Corrections Officers, who
may work varying schedules, and occasionally together, generally weekdays,
Monday through Friday from 8 a.m. to 5 p.m.
c.
The Community Corrections Officers will wear DOC identification at all
times while in the Department of Public Safety or other City facilities.
D.
Maintain a visitors' log, and require all visitors to the Community
Corrections Officer at the Department of Public Safety to sign their names in
the log and enter the time at which they enter and exit the building.
E.
Schedule the offenders' visits to ensure that a manageable number of
offenders are in the Department of Public Safety at any time, and that these
visits do not create or cause disruptions.
F.
Escort all visitors to the Community Corrections Officer at all times such
visitors are in the Department of Public Safety.
G.
Arrest any offenders within DOC jurisdiction, unless DOC has made prior
arrangements with the City of Federal Way on-duty Watch Commander.
Transport any offender arrested by DOC to the local county jail, except in
cases where any DOC offender is arrested on a valid warrant, in which case
the City's Department of Public Safety will transport the offender to the
county jailor the jail of any governmental entity contracting with the City of
Federal Way.
3.
Access to Information.
A.
B.
Access to all DOC computer systems and fi les is restricted to the Community
Corrections Officer. DOC will follow its policy for dissemination of any
information from its computer systems and files.
Access to all City computer systems and files are restricted to police
personnel. The City will follow its policy and applicable law concerning
dissemination of all police information.
Department of ColTections
Interlocal Agreement
Page 3
4. Independent Entities. The parties recognize that each is a separate governmental
entity, and neither represents, acts on behalf, or is the agent of the other.
5. Teml. This Agreement shall take effect immediately and shall continue in effect until
terminated. Either party may tenllinate it by giving thirty (30) days written notice to the other.
6. Compliance with Laws. Each party shall be responsible for compliance with all
applicable federal, state, or local laws and regulations.
7.
Indemni fication.
Each party to this Agreement agrees to defend, indemnify and hold the other party, its elected
official~, officers, employees, agents, and volunteers harmless from any and all claims, demands,
losses, actions and liabilities (including costs and all attomey fees) to or by any and all persons or
entities, including, without limitation, their respective agents, licensees, or representatives, arising
from, resulting from, or connected with this Agreement, to the extent caused by the negligent acts,
elTors or omissions of that party, its elected officials, commissioners, officers, employees, agents,
and volunteers, or by breach of this Agreement.
Survival. The provisions ofthis Section 7 shall survive the expiration or termination ofthis
Agreement with respect to any event occulTing prior to such expiration or termination.
8. Contact Persons. The parties stipulate that the following persons shall be the contact
person for their respective jurisdiction.
a.
Supervisor of the Federal Way Department of Corrections Office:
Mac B. Pevey, Community Corrections Supervisor
Department of Corrections
606 W. Gowe
Kent, W A 98032
Phone: (253) 372-6462
Fax: (253) 372-6184
b.
City of Federal Way:
Federal Way Criminal Investigations Section Commander
33325 8th Ave. S.
Federal Way, W A 98003
(253) 835-6715
Department of Corrections
Interlocal Agreement
Page 4
9, Fi ling. A copy of this Agreement shall be filed with the Secretary of State, the City
Clerk of the City of Federal Way, and recorded with the King County Auditor.
10.
a.
b.
.11.
Nothing herein shall require or be interpreted to:
Waive any defense arising out ofRCW Title 51.
Limit or restrict the ability of either entity or employee or legal counsel for either
entity or employee to exercise any right, defense or remedy which a party to a
lawsuit may have with respect to claims ofthird parties, including, but not limited
to, any good faith attempts to seek dismissal of legal claims against a party by any
proper means allowed under the civil rules in either state or federal court.
General Provisions.
a.
Entire Agreement. This Agreement contains all of the agreements of the
Parties with respect to any matter covered or mentioned in this Agreement.
Modification. No provision ofthis Agreement may be amended or modified
except by written agreement signed by the Parties.
Succession. This Agreement shall be binding upon and inure to the benefit of
the Parties' successors in interest, heirs and assigns.
Severability. Any provision of this Agreement which is declared invalid or
illegal shall in no way affect or invalidate any other provision.
Default. In the event either of the Patiies defaults on the performance of any
terms of this Agreement or either Party places the enforcement of this
Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay
all its own attorneys' fees, costs and expenses.
Venue. The venue for any dispute related to this Agreement shall be King
County, Washington.
Waiver. Failure of the City to declare any breach or default immediately
upon the occurrence thereof, or delay in taking any action in connection with,
shall not waive such breach or default. Time is of the essence of this
Agreement and each and all of its provisions in which performance is a
factor.
b.
c.
d.
e.
f.
g.
Department of ColTections
Interlocal Agreement
Page 5
IN WITNESS WHEREOF the parties have hereunto placed their hand and seals on the day
and year indicated.
WASHINGTON ST ATE
D NT OF CORRECTIONS
Date:
ì . 2-4- . '0 ..; .-.
ATTEST: This - day of
,2004.
Approved as to Form
for the City 0]1;: :IÞ FoP-.
City Atto y, Pat Richardson
K:\INTERLCLIDOC
12-19-01
BY:
Date:
2/2- 'c/O J