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PRHSPSC PKT 03-14-2005 City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Monday, March 14,2005 5:30 p.m. City Hall Hylebos Conference Room 1. 2. 3. 4. 5. 6. CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS APPROVAL OF FEBRUARY 14,2005 SUMMARY COMMITTEE BUSINESS A. B. e. D. E. F. G. H. Community Center Fireplace Mantle Artwork Proposal Sound Transit 31 ih Roundabout Art Proposal Community Center Fundraising Campaign Red, White and Blues Fireworks RFP 2005 Human Services Commission Work Plan Emergency Feeding Program Direct CDBG Entitlement Update Ordinance Criminalizing the Making or Having of Burglary Or Vehicle Theft Tools Proposed Ordinance Modifying FWCC 2-31 1 (b) to Convert the Appointment Municipal Court Judge Position to an Elected Position Action Action Information Action Action Action Update Action Action 7. 8. NEXT MEETING - April 11, 2005 - in the Hylebos Conference Room ADJ OURNMENT I. PENDING ITEMS . Community Center . Armstrong Property . Thompson Property . Litter Patrol . Animal Control . Hylebos Park Faber Faber Faber Faber Allen-Mpyisi Allen-Mpyisi O'Donnell Richardson Richardson 2005 Committee Members: Jeanne Burbidge, Chair Jack Dovey Jim Ferrell Staff: Donna Hanson, Director Mary Jaenicke, Administrative Assistant 835-6901 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, February 14, 2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Jack Dovey, Deputy Mayor Linda Kochmar; David Moseley, City Manager, Derek Matheson, Assistant City Manager, David Tracy, Municipal Court Judge, Pat Richardson City Attorney, Chief Kirkpatrick, Director of Public Safety, Angelina Allen-Mpyisi, Human Services Manager, Kelli O'Donnell, CDBG Coordinator, Kurt Reuter, Park Operation Superintendent, Mary Faber, Recreation & Cultural Services Superintendent, Raid Tirhi, Senior Traffic Engineer, Donna Hanson, Director, Parks, Recreation & Cultural Services, Mary Jaenicke, Administrative Assistant. Guests: Jo Ann Kaye, Citizen Chair Burbidge called the meeting to order at 5:33p.m. PUBLIC FORUM Jo Ann Kave: Ms. Kaye Stated that she lives next door to Coronado Park. She reported that the new toys that are being installed in the park are unsafe. They would like the balance beam taken out, they would like another spring toy or a seesaw, and several neighbors would like the picnic tables to be replaced or re-sanded and repainted. They would like BBQ pits installed; they would like to know when the old big children toys would be removed and the pea gravel taken out. The bark that has been laid is not bark it's sawdust. They would like part of the park to be fenced off, and the bike rack is still broken. She does not want the water fountain taken out. Kids have been going into her yard, and using the faucet and leaving it on all day. Ms. Kaye volunteered to clean the water fountain everyday. The stripe that was laid down to measure speed has been cut. Previous strips laid down have also been destroyed. COMMISSION COMMENT None APPROV AL OF SUMMARY Council members Dovey and Ferrell moved to accept the January meeting minutes as written. Motion passed. BUSINESS ITEMS Community Center Fireplace Mantle Artwork Ms. Faber presented a proposal for the Fireplace mantle at the new Community Center. This is the last and final piece of artwork for the community center. The Artist Brian Goldbloom was unable to attend tonight's meeting. Mr. Goldbloom is a very accomplished stonecutter. He will be using a combination of natural boulders and carved granite. The carved granite will come out of one of the boulders, and he will carve the forms of vine maple trunk lengths throughout the granite. The mantle will be granite. The conceptual goal of the artwork is to bring an outdoor experience into the interior of the building. The budget for this project is $25,000, which is fairly small. He is able to use some of his own material for this project to save money. Discussion was held regarding the artwork. Council member Dovey stated that it appears that the fireplace comes out at an angle, the room is small, and there is a boulder in the middle. This is supposed to be a meeting room where people sit. Instead of a fireplace against the wall where people can look at the fire and keep the room warm, there is a structure that is 7 feet high with a boulder sticking out in the middle of the room, blocking the fireplace. Chair Burbidge requested that the committee have an opportunity to get more information from the artist about the proposal. Deputy Mayor Kochmar asked how the Arts Commission felt about the artwork; Ms. Faber replied that the Arts Commission liked the proposal and voted to approve it at their February meeting. He also does not like the boulder that is blocking. The fireplace should be able to be enjoyed from multiple views in the room. Mr. Moseley stated that the committee does have the option of postponing making a motion, and wait until they receive further information. Council member Ferrell preferred option 2, Move to Decline the Community Center Fireplace Mantle Artwork Proposal and request the artist to revise the design. Dovey seconded. Deputy Mayor Kochmar agreed that they do need more information. Chair Burbidge asked if Committee actually wanted to decline the design, or ask for more information. Then they would know whether they want to decline or accept the design. Council member Ferrell would like a full mock up of the design to assist in visualizing the project. Ms. Faber stated that they could do that. She also explained that this is a $25,000 project, and the other projects they have seen have been over $100,000.00. When there is a smaller project hJl{J¡Jet. thi~ i,,:'1 tvnic:'I1 n:'lcket to review. h:'l~eci th:'lt thev :'Ire not n:'lvinp tht'. :'Irti~t to cievelon:'l lot ofm:'lteri:'ll M~ PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday .lan.:._.j"19, 2005 Summary Page 2 1=t..br-1 \"\ 1 Hanson reviewed the list of concerns that Ms. Faber was to bring back to the artist. They are: Questions on the materials, height of the project, the boulder blocking visually. Ms. Richardson interjected a point of order: The motion on the floor is to decline the proposal, (option 2). Does committee want to withdraw the motion and withdraw the second? Council member Ferrell withdrew his motion, and Council member Dovey withdrew his second. Direct CDBG Entitlement Update Ms. O'Donnell reported that every three years the City has the option of receiving the CDBG funds directly as an entitlement city or through the King County Consortium. That decision will need to be made in June 2005. Ms. O'Donnell stated that there is two major issues that staff is concerned about, that is making the decision difficult. The first concern is the future funding level. The CDBG program may be recommended for further cuts in the President's 2006 budget. There is also concern that the budget process is looking at eliminating CDBG programs for any entitlement that has less than 10% poverty level, which means that the consortium may not be an option. The second concern is how the King County CDBG Consortium would operate if it still received the funds. The current system is very complex. King County allows participating cities to determine which projects they fund and administer the CDBG human services locally. They operate like a direct entitlement through the consortium, which makes a lot of administrative work for King County. King County's costs are rising for both staffing levels and their rent costs. Their overhead costs are increasing by about $80,000 per year. The administrative budget is eating into what is available to local jurisdictions, and will not make the programs sustainable if it stays at the current funding level. Staff is in the process of gathering as much information as possible to bring to the Council to make a decision. Criteria have been developed to evaluate the different options. Staff has reviewed the criteria with other human services agencies that are currently using CDBG funds. A list of pro's and con's was developed. One of the questions that came from this meeting was the impact on South King County if Federal Way left the Consortium. Would it help or hurt South King County? Ms. O'Donnell reviewed the Entitlement Decision Timeline with the Committee. Their plan at this time is to provide an update at every PRHSPS Committee meeting. Ms. O'Donnell stated that CDBG funds are not easy to administer. The funds come with a lot of federal regulations. This is a concern of theirs. If they decide to take it on, will they be able to sustain the staff With the city's budget situation, staff is anticipating that the city will not be willing to take on additional costs. At what point will Human Services break and be unable to do the program. Council member Dovey asked how large King County's staffing is. Ms. O'Donnell will provide that information at their next meeting. Mr. Moseley will mention our concern to our lobbyist. Summary Draft of the Housinl! & Human Services Consolidation Plan Ms. Allen-Mpyisi introduced consultant Nikki Parrot. A Housing & Human Services Consolidated Plan is a requirement if we become an entitlement jurisdiction. This plan would need to be submitted to HUD. This is a five- year strategy document that covers numerous areas. They have identified needs, analyzed the housing market, identified the special needs population, created a statement of overall need, and a series of strategies that will guide allocation of block grant resources and general fund Human Services allocation. The document has been reviewed by Staff, the Human Services Commission, and local human service providers. Ms. Parrot stated that based upon the information they received from the providers, that these are strategies that if followed in terms of the allocation of the resource they will directly meet the needs. Reallocation of 2005 CDBG Funds for Adult Dav Health Services Ms. O'Donnell stated that in 2004 the City of Federal Way allocated funds to ElderHealth Northwest and the Auburn Adult Day Health Program to provide services to Federal Way residents. In 2005 when the allocation decisions were made, the Human Services Commission recommended to put all of the adult day health money into Auburn Adult Day Health Program, and not fund Elder Health. This decision was due to the fact that the MultiCare Adult Day Health Program was growing because it was closer in proximity to Federal Way residents. Staff was notified in December that the MultiCare Adult Day Health would be closing the Auburn location. Staff is recommending that Council re fund ElderHealth for 2005 because there is such a high need for day health services for seniors and adults with developmental disabilities. ElderHealth is currently serving 28 Federal Way residents. The CARES program was unable to use all of their funds for 2004. Ms. O'Donnell is meeting with the CARES program to discuss why their numbers have decreased. Council member Dovey moved to amend the 2005 CDBG Proposed use of funds to reallocate $10,000 from the MultiCare Health System Adult Day Health to ElderHealth Northwest Connection Adult Health Care and forward to the full City Council for eonsideration at the March 1,2005, City Council meeting. Ferrell seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday J....,- 1':) ¡,ø, 2005 Summary Page 3 'R-bn"""'I"1¡ Coronado Park Mr. Moseley reported that citizens from the Coronado Park area attended the last Council Meeting to voice concerns they had about activity at the park and in the neighborhood. The three areas of concerns were 1) Park Maintenance, 2) Traffic Safety, 3) Criminal activity in the park and the surrounding area. Staff has been working with the neighborhood on these issues since last spring and summer. A community meeting was held on Saturday, June 26, 2004. Parks Superintendent Kurt Reuter, and Deputy Chief Brian Wilson attended that meeting. In addition, the traffic safety division conducted a neighborhood traffic safety process last summer. Mr. Moseley provided a summary of improvements and changes that have taken place in the areas of Parks, Public Works, and Public Safety. In 2004 the Parks Department enlarged the tot lot play area, installed a cement bulk head around the area, removed old toys and put in a new spring toy, balance beam, and tot swings. The pea gravel was removed and replaced with wood fiber. The irrigation system was repaired; vegetation was removed and they have repaired the water fountain approximately 4-5 different times. The Public Works department conducted a neighborhood traffic safety process. The traffic safety process analyzes volume of traffic, speed of the traffic and accident history. The information that was gathered did not result in sufficient points to meet the criteria that were adopted by council. A total number of twelve points is available. The threshold number is three. The data gathered resulted in a severity score of one. There were .5 points for speed and .5 points for volume. The Public Safety Department informed their patrol squads ofthe need for emphasis patrol in the area. There were 17 patrols directed in the neighborhood. From June 1,2004 to February 9,2005 there were 41 911 calls from the reporting district. Which is larger than the Coronado area. There were 38 police reports filed during that period, which is above average. Mr. Moseley reviewed the upcoming improvements and changes. The parks department will be installing new landscape on the eastside of the tot lot. Install new playground equipment, and replace the pea gravel with wood fiber. They will refurbish the landscape bed. The water fountain has been a chronic problem, and staffs recommendation is to remove the fountain. The bike rack will be removed. Increased fencing and adding lighting has been discussed. The Public Works Department have placed two traffic tubes on both sides of the hill, that data will be reviewed. The sign has been relocated. The Public Safety Department had officers talk to neighbors to gain a better understanding of the crime problem. The Chief has assigned a pro-active team to this neighborhood. A Neighborhood Watch Program is scheduled for April. Council Committee asked to be notified when this program meeting is scheduled. Chief Kirkpatrick clarified that there are 137 reporting districts in the City of Federal Way; this is one small element of a larger reporting district. When it was stated that there were 41 calls for service for this one reporting district, that is a fraction of the calls. There were 180 calls for service in the reporting district for that time frame. Council member Dovey requested staff to leave the water fountain, but if it gets vandalized one more time, to go ahead and remove it. Regarding the lighting issue, he feels a broader policy needs to be developed. Mr. Moseley stated that the Parks Department and the Public Works Department are reviewing the cost of a fence for the water tower across the street. Staff will look into the possibility of receiving a homeland security grant to pay for the fencing. Staff will also review the criteria for installing speed bumps. Is it possible to add site infringements as criteria? As of right now the policy prohibits speed bumps being installed on grades that are higher than 8%. If the speed bump is unable to be seen, it could cause the driver of the car to lose control. Discussion followed. Mr. Moseley stated that it would be best to let the traffic engineers deal with the specifics of the situation and they will report back to committee. 2005 Bulletproof Vest Partnership Grant . Chief Kirkpatrick reported that the Public Safety Department has applied for a grant for $3,850.00 to purchase bulletproof vests. If the grant is approved, Chief Kirkpatrick will return to full Council for approval. City Of Auburn Jail Interlocal Ae:reement For 2005 Chief Kirkpatrick stated that this is a new Interlocal Agreement for 2005 with the City of Auburn Jail. The Department had an Interlocal agreement in 2004. The only difference in the conditions of the agreement is that the daily booking fee has gone from $56.23 to $59.04. Council member Dovey moved to approve and accept the request for an Interlocal Agreement between the City of Federal Way and the City of Auburn for Housing of inmates (Jail Services), and forward to Full Council for consideration at it's Mareh 1,2005 meeting. Council member Ferrell seconded. Motion passed. Resolution To Accept And Support The 2005 USA Pac Rim Sports Summit Chief Kirkpatrick stated that this is a resolution requesting Federal Way Police Services to participate in security regionally for the PAC RIM Sports Summit. The Summit is scheduled to take place in June. This is an Olympic sponsored athletic event. Federal Way will be a venue site for this summit. They will be using the King County Aquatic Center. If the Department joins with the surrounding agencies to provide support for our venue and backup police support for venues outside of the city, the estimated overtime could calculate out to approximately $88,182.60. Chief Kirkpatrick stated that the Department has had prior experience with the Goodwill games, where PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday JJtJ . J 10, 2005 Summary Page 4 ~~'i \~, they have provided police services and they were not reimbursed. The PAC RIM sports committee is saying that the City of Federal Way will be reimbursed, but there is no guarantee. There are two options in accepting the Resolution. 1) We accept the resolution at face value with the potential that $88,000.00 will come out of the department's budget. 2) Pass the resolution contingent upon the PAC RIM Olympic Committee reimburses the City of Federal Way their costs. Mr. Moseley stated that the overtime costs have been an issue in the budget. Modifications have been made to the budget. These modifications are sufficient to meet the overtime needs of the department, but this summit was not part of their calculations. Ifthere is an event at the Aquatic Center with these International stars at that Center, security will be needed. There is concern about reimbursement because the sponsor of this event was also the sponsor of the Goodwill Games. Council member Dovey stated that he would support the resolution if the PAC RIM Olympic Committee agrees to pay the $88,000.00. Mr. Moseley stated that he could not guarantee that we would be paid the money. Deputy Mayor Kochmar stated that these athletes are coming to the City, and we cannot leave the facility unsecured. Chief Kirkpatrick stated that the $88,000 projected overtime cost would be for the Department securing the Federal Way venue only. If they provide services for an outside agency it would be contingent on a mutual aid callout. Council member Ferrell moved to adopt option 2. Council member Dovey seconded. Discussion was held. Chair Burbidge asked if this was the only alternative that the City has. Mr. Moseley answered that this is the most realistic alternative. They will be very clear that the City has an expectation and that our support is contingent on being reimbursed. Mr. Moseley wanted Council to be aware that this could have an impact on the budget. Chief Kirkpatrick stated that the Chiefs at other agencies are taking this issue to their council, and recommend using the same language that the support is contingent upon being reimbursed. It was moved and seconded to approve the Resolution, with a cost of $88,182.60, of the City Couneil of the City of Federal Way, W A Approving Acceptance and Support of the USA Pac Rim Sports Summit (also known as "The Road to Beijing") and the Pacific Health Summit and Related Events coming to the City of Federal Way in 2005, Contingent upon the Seattle Organizing Committee Reimbursing FWDPS costs, and forward to Full Council for consideration at it's March 1, 2005 meeting. Council member Ferrell voted yes, Chair Burbidge voted yes, Council member Dovey voted no. Motion passed. Convert the Appointment Municipal Court Judl!e Position to an Elected Position Ms. Richardson stated that at this time the City of Federal Way has a part-time judge and part-time commissioner. Under the law the court commissioner is different from the judge. Ms. Richardson assumed that the Council would want to maintain the judge position to a part-time position. Ms. Richardson spoke with the finance department and discovered that if we converted an elected judge to full-time there will be a negative budgetary impact. The judge is paid a higher hourly salary than the commissioner. Ms. Richardson stated that there are two legal theories' that affect the court. 1) Separation of Powers 2) The judge has judicial immunity for judicial decisions. There is not immunity for administrative decisions. Council member Ferrell stated that there are additional considerations. Compliance of the law or the spirit of the law. Under RCW 3.50.055 the mandatory language states the full time equivalent judicial position shall be filled by election and that a full-time equivalent is 35 hours or more per week of compensated time. Clearly we have more than 35 hours per week. Mr. Ferrell stated he believes we are keeping our current judge at an artificially low hourly rate in order to comply with the statute. There is clearly more than one full-time judge as far as workload and caseload. Ms. Richardson wanted to clarify that if the hours are called judicial hours and it is 1.5 judicial hours then both positions need to be elected. The statute distinguishes between a judicial hour and a commissioner hour. The commissioner doesn't have to have all of the same powers that the judge has. Council member Dovey stated that he would like a report on the financial impact vs. appointing vs. electing. He would like to have all the information before he makes a decision. Deputy Mayor Kochmar stated that A WC was discussing a bill that was due to go to the legislature this year. The Bill would reimburse the cities for half of an elected municipal court judge. She would like information on this. Council member Ferrell moved to convert the part-time municipal court judge position to an elected position commencing January 1,2006. Direct staff to prepare an ordinanee modifying Federal Way City Code 2-331(b) for the election of a part-time municipal court judge for Parks Committee consideration on March 14,2005 and potential Full Council consideration at the March 15, 2005 City Council meeting. PENDING ITEMS - None ANNOUNCEMENTS -None NEXT MEETING - March 14,20055:30 p.m. in the Hvlebos Conference Room ADJOURNMENT - Meeting adjourned at 7:43p.m. 5.A CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: TO: March 14,2005 Parks, Recreation, Human Services and Public Safety Council Committee VIA: David MO~anager Mary Faber, Recreation and Cultural Services Superintendent FROM: SUBJECT: Community Center Fireplace Mantle Artwork Proposal Policy Question: Should the City Council approve the Community Center Fireplace Mantle Artwork Proposal? Background: On January 18, 2005 the City Council approved the final design for the interior and exterior art program and the selection of Brian Goldbloom as the artist for the fireplace mantle. The fireplace has emerged as a community amenity and the hearth, mantle and wall of the fireplace, the location for additional artwork. The artist was charged with creating a memorably unique fireplace wall in step with the themes and concepts established by the rest of the art program. On February 3, 2005 the Arts Commission reviewed the Community Center Fireplace Mantle Artwork Proposal and moved to approve the Proposal and forward to Council Committee for review. On February 14, 2005 the PRHSPS Committee reviewed the Fireplace Mantle Artwork Proposal and had some questions about the materials, height of the project, and the boulder blocking visually. The Committee asked that more information be brought back to include a full mock-up. The artist has been invited to attend the March 14th Committee meeting and present the information requested by Council. Art Budget $25,000. Plus applicable construction credits for fireplace wa1l, mantel and hearth. Options: 1). Approve the Community Center Fireplace Mantle Artwork Proposal and place before City Council on AprilS, 2005. 2). Decline the Community Center Fireplace Mantle Artwork Proposal and request the artist to revise the design. Committee Recommendation: Forward Option 1 to the full City Council for approval on April 5, 2005. APPROVAL OF COMMITTEE REPORT: Committee Chair Committee Member Committee Member ~--\ ~ ~ ...... 6 (') ...... $: --- - - VJ 'Tj tT1 t:1 ~ ~ en Q .þ. tV -..I 00 ...... '"t:1 a '"t:1 p:¡ ~ - WIND AN CE KINETIC SCULPTURE, L TD . 1505 NW Douglas Drive Pullman, Washington 99163 (509) 334-6374 President, MILES ADDISON PEPPER ~t ?1We An illuminated Kinetic Sculpture for 1-5 @317th Stree~ Roundabout Artwork City of Federal Way Location Sculpture will be centered in the roundabout at 31th Street in Federal Way, Washington. Dimensions Full Sculpture Dimensions Height: 31 feet Width: 13 feet Depth: 9 feet Kinetic Hand Dimensions Height: 17.5 feet Width: 13 feet Foundation Dimensions 12 sided circle 9 feet in diameter 2 feet above grade Materials Support structure and HOV diamond -Fabricated from welded steel, galvanized and painted. Kinetic art support spindles and hubs -Steel Kinetic Hands Art work -Fabricated aluminum with stainless steel fasteners and connection points -Aluminum surface powder coated -Light emitting diodes (LED) ß-3 ~WIND AN CE . KINETIC SCULPTuRE I L TD. I 1505 NW Douglas Drive Pullman, Washington 99163 (509) 334-6374 President, MILES ADDISON PEPPER Hi Five An illuminated Kinetic Sculpture for 1-5 @317th Street Roundabout Artwork City of Federal Way Hi Five is a celebration of a positive action. It honors a creative team effort involving everyone from the citizens, planners, and engineers who developed the roundabout, to the workers who will build it, to the riders who will use it for years to come. For commuters entering the roundabout the waving open hand should be thought of as a greeting or invitation, for those leaving - a departing Farwell. To honor the ride share concept a lighted 3-dimentional HOV Lane Diamond will stand in the center ofthe base. In the evening hours the wind activated hands will be illuminated by a second integrated lighting system creating a subtly shifting dance of color, shadow, and movement. Some of the conceptual seeds I considered while developing "Hi Five" include; . The name "Federal Way" was first used in 1929 when five existing schools consolidated operations into School District #210. . The overall shape of the sculpture could be seen as tree-like, referencing the historical presence ofWeyerhaeuser Corporation World Headquarters. Also considered was the Pacific Rim Bonsai Collection of hand sculpted trees. . The sculpture is just offl-5, one of five highways including 18,99, 161, and 509 that service Federal Way. . . The presence of the worlds largest collection of Rhododendrons at the Rhododendron Species Botanical Garden (the rhododendron flower has five petals). . Wild Waves and Enchanted Village has a ride called the "1-5 Sky Dive". In a play on words this artwork could be thought of as the 1-5 Hi Five. Both of the independently mounted counter- balanced hands can rotate 170 degrees, or 85 degrees to either side of vertical. A third spindle and hub allow the two hands to rotate around a vertical axis for a full 360 degreè movement. ß~Y ~.L CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: TO: March 14,2005 Parks, Recreation, Human Services and Public Safety Council Committee FROM: Mary Faber, Recreation and Cultural Services Superintendent David M~anager Community Center Fundraising Campaign VIA: SUBJECT: Background: Community members Dave Kaplan and Barbara Reid attended several parks commission meetings and suggested that the commission consider a fund raising campaign for the new community center. They suggested a gift catalog, naming rights and/or providing a donor paver program. The parks commission developed a sub-committee chaired by Don Dennis to review and recommend a proposed fund raising campaign to the commission. The sub-committee has met several times and a general outline of the program was developed. The primary elements of the preliminary program include: Sale of brick pavers-a suggested price would be $150.00. Create a wall of fame for donors, five categories of donations are suggested. Providing naming opportunities for some of the rooms (gym bays, community rooms, climbing enclosure). The Parks Commission reviewed the report from the Fund Raising Committee. They suggested introducing another opportunity for citizens to contribute to the Campaign that would be less than the minimal level of $150.00 included in the report. The sub-committee wi\1 draft an open donation category such as Fund an Item where any size donation would be accepted to reach a goal to fund a certain item. Following discussion, the Parks Commission voted to recommend the development of a Fund Raising Campaign and move forward to Council Committee for information. i:/ councilinfo/2005/CCFundraisingCampaign3. 0 5 &\ Donald E. Dennis 32727 3dh Avenue SW, Federal Way. WA. 98023-2763 DATE: February 24,2005 TO: Federal Way Parks and Recreation Commission FROM: Don Dennis, Chairman of the Community Center Fund Raising Committee SUBJECT: Report from Committee. The Committee made up of Commissioners Don Dennis, Joel Howitt, Cindy Dodge, Ade Bright, Alternate Commissioner Marie Sciacqua and Recreation and Cultural Services Superintendent Mary Faber met on February 9th and 22nd to discuss various ways to raise funds to help offset costs at the Community Center. It was decided to bring to the Commission at the March meeting, several ideas for discussion and possible action. Some of these ideas are: . Brick Pavers - Sell pavers to individuals or businesses which would be installed on the floors of the center at locations to be determined. Pavers would be engraved with a name or other wording chosen by the purchaser. A suggested price would be $150 for a 6" x 6" brick. Wall of Fame - Put up a wall of plaques with names of the donors engraved. They would all be of the same size, but would be located on the wall based upon the size of the donation. There could be a business section and an individual section. Within each section could be 5 categories. Examples might be: . IND IVID U ALS Desif!nation Donation BUSINESSES Desif!nation Donation Diamond Platinum Gold Silver Bronze Over $10,000 $5,000 to $10,000 $1,000 to $5,000 $500 to $1,000 $150 to $500 Super Star Hero King Benefactor Patron Over $100,000 $50,000 to $100,000 $20,000 to $50,000 $5,000 to $20,000 $1,000 to $5,000 Phone (253) 838-0155 Fax (253) 661-5583 L--2- don aldedenni s(â2 cornea st. net The designations above are just examples. The categories could be: Local Lakes - Names of large lakes for large donations down to small lakes for smaller donations. Local Mountains - Names of mountains sized like lakes above. Activities in the Center - Court Club, Aqua Club, Get Fit Club, etc. . Naming Opportunities - Consider letting a donor who makes a very large donation name a room. We thought the fund raising campaign should kickoff in May and conclude in November. Donors would not be told that their donation would go towards anything in particular in the center. We would not say that if we raised a certain amount that one of the additional spaces would then be added to the center, such as a gym bay or the climbing wall. That could happen, but we would not promise it up front. The Committee is recommending that the Commission discuss this project, take action to authorize continuation of it and forward a report to the City Council PRHS&PS Committee in order to solicit their feedback. Phone (253) 838-0155 Fax (253) 661-5583 L--2> don a Ideden ni s@corncast.net S.D CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: TO: March 14, 2005 Parks, Recreation, Human Services and Public Safety Council Committee FROM: Mary Faber, Recreation and Cultural Services Superintendent David MOS~anager Red, White and Blues Fireworks RFP VIA: SUBJECT: Policy Question Should the Council authorize acceptance of the Fireworks RFP from Entertainment Fireworks, Inc? Background Fireworks services are contracted with professional pyrotechnic vendors. The budget for fireworks is $15,000 annually; a two-year contract totals $30,000. In February, staff distributed a Request for Proposal for the provision of fireworks at the Red, White and Blues Festival on July 4 for 2005 and 2006. Vendors were requested to submit a proposal that would include a proposed budget based on $15,000 for 2005 and $15,000 for 2006, an inventory and explanation of product, the firm's previous experience, staffing, and references. Two submittals were received. The RFP evaluation reviewed the following items: 1. Responsiveness to Quote: 20% Well thought out, organized, easy to understand approach Appropriate safety precautions Site map attached and clear, easy to understand Understands specific issues of site and evaluated site Organized time schedule and task outline Ability to provide required insurance 2. Creativity, Variety and Content of Fireworks Display: 20% Creative ideas with use of product Able to provide sound track Goôd variety of inventory, size of shells and specialty shells 3. Price: 30% Product Inventory Included Product Inventory Competitive Product Size Competitive (number of shells) A lot of "bang" for the buck Proposed budget b-\ 4. Responsibility: 30% Experience with other community fireworks show Has well trained staff Three references provided Based on the above criteria the vendor's ranked as follows: 1 ). Entertainment Fireworks, Inc.: This firm is a Washington firm, based in Olympia. This firm was the vendor for the fireworks show in 2003-2004. This firm provided a larger and more varied inventory, had a well organized proposal and excellent references. Child's Fireworks Display Co., Inc.: This is a Washington firm, based out of the Tacoma area. This firm provided less variety of inventory, and the proposal did not score as highly. 2). Options 1). Approve the Fireworks RFP from Entertainment Fireworks, Inc. and authorize staff to draft a two-year contract for totaling $30,000 and place before City Council on April 5, 2005. 2). Decline staffs recommendation to enter into a two-year contract with Entertainment Fireworks, Inc. Committee Recommendation Forward Option 1 to City Council on April 5,2005 for approval. APPROVAL OF COMMITTEE REPORT: Committee Member . Committee Member Committee Chair i:1 council info/200 5 IF ireworksRFP R WBF IFireworks/FireworksRFPCC05 2 D-L ...,e(ta~t)'Þ,~ ~' ~ 14 .. Entertainment Fireworks, Inc. A Place of Excellence in Pyrotechnics PO. Box 7160 Olympia, Washington USA 98507- 7160 ~. ~. ~ ,<:> ~"'orkS, February 25, 2005 Mary Faber, Recreation and Cultural Services Superintendent City Of Federal Way 33530 151 Way South POBox 9718 Federal Way W A 98063-9718 Mary: Attached is our fireworks display proposal for the 2005 and 2006 4th of July celebration. Per your RFP it is in the amount of$15,000. The RFP calls for $3.000,000 in General Liability coverage. As we have in the past several years we will provide for $5,000,000 for Liability coverage, While this industry continues to have significant increases in the costs of insurance, transportation, and some of the' pyrotechnic materials we use, EFI will again hold the pricing level on displays for existing and loyal clients for 05 and 06. You will note that the materials supplied in the attached proposal are essentially the same quantities as the last two years. This is partly due to our increased business allowing larger quantity purchases and increased quantity discounts. We have varied the mix a bit and will vary the varieties of effects to maintain the element of unpredictability. Your displays will be choreographed to music and precision electrically fired for maximum effect. We will digitally master a sound track in our in-house studio with your input. and submit it for your approval. We will also prepare and include any voice announcements needed. Scott Steinmetz and his crew have requested to be assigned to your display again for 2005. They like the venue and working with the City of Federal Way, so they will continue there for the foreseeable future. EFI has had a consistently high quality product with exceUent pyrotechnic performance with an almost non-existent rate of failures. We have continued to carefully select products from suppliers with excellent records of quality products. One of our suppliers in China has even been awarded an ISO 9000 quality rating. That rating is difficult to achieve in any industry and even more so in pyrotechnics. D--~ Phone 360-352-8911 * Fax 360-352-0205 * efi@pyrotech.com * www.pyrotech.com (t.ailJA.. e.. -.., ,,% ~ ~ '.1~ ':) 14 ... Entertainment Fireworks, Inc. A Place of Excellence in Pyrotechnics po. Box 7160 Olympia, Washington USA 98507 - 7160 .-(\ . </ ~ \~ ~~orkS , We would like to point out the consistency of our perfonnance over the ~ast several years. Over the last three years we have fired over 115 displays on the 4t of July without a single display failure. Our on-time performance and customer satisfaction level is 99%+. Attached to this proposal is a list of references and you are invited to call them. However, one of our best references is our continued performance for the City Of Federal Way. We have one of the finest pyro operator training courses in the US. and take a bit pride in the level of training and dedication of our technicians in the field, and their desire to provide the best in exciting and entertaining displays. Scott and his crew are some of our best, and have continued to attend our annual training seminars. Either I, or another member of company management will personally visit the site on both the 3rd and the 4th to provide support for their etTOIis. EFI has continued to expand their depth of resources both in technicians, pyro products, and display equipment. Over the past year we have added several new design, high tech firing systems, thousands of mortars, and over 500 racks for holding mortars during firing. Over the winter our warehouse techs have repaired or rebuilt all equipment as needed. Everyone of the hundreds of firing systems cables has had new connectors installed on both ends. These effolis will continue for the next 90 days. We will be well prepared for July 4th 2005. If you have any questions, or would like to discuss this proposal, please call me .at 360- 352 -8911. If there are effects you would I ike to see or changes you would I ike made, we will gladly make them at like value. Thank you for this opportunity to submit a proposal. We look forward to working with the City Of Federal Way. ] Larry Mattingly VP, Sales and Marketing \:)--5 Phone 360-352-8911 * Fax 360-352-0205 * efi@pyrotech.com * www.pyrotech.com City of Federal Way - Program A July 4, 2005 Entertainment Fireworks, Inc. is pleased to present this proposal for July 4, 2005 fireworks production. This is a complete program and includes: . Licensed Operator and Crew . Transportation . Worker's Compensation . Liability Insurance Coverage . All Equipment to Fire Display . Administrative Coordination (all necessary permits and licenses) Entertainment Fireworks purchases quality pyrotechnic materials from select sources in the United States, Europe, and Asia to provide your event with the best varieties possible. These products have been selected with consideration of your budget, location and display to achieve, in our professional opinion, the maximum variety of color, size and overall effect. If you wish to make any adjustment to quantities suggested, we would be happy to make changes of equivalent values at your request. The following descriptions are representations of the types of aerial shells and other pyrotechnic materials to be used in your fireworks display. And now to introduce your program... ~~l.v Page 1 City of Federal Way - Program A July 4, 2005 Fireworks Display Proposal Aerial Display Shells 3-inch Aerial Shells Color 100 Fancy 75 Special 30 - 4-inch Aerial Shells Color 100 Fancy 75 Special 30 5-inch Aerial Shells Color 60 Fancy 30 Special 6 Comets 30 Comets 2.00-inch - (6) Blue, (6) Firefly, (6) Kamuro, (6) Purple, (6) Yellow 20 Comets 3.00-inch - (2) Green, (2) Red, (5) Silver, (2) Blue, (2) Purple, (2) Yellow, (5) Gold Page 2 D'-l City of Federal Way - Program A July 4, 2005 Fireworks Display Proposal Specialty Display Products 25 Salutes: 3-inch Titanium Flash Single Heavy Report 12 Mines - 3 inch: (4) RWB Mag Star, (4) Variegated Mag Star, (4) White Mag Star 8 Mines - 4 inch: (4) Gold Glitter and Purple Mag Star, (4) Red to Silver Color Change wiT ourbillion 2 Mines - 5 inch: Red to Silver Color Change wfTourbillion Multiple Shot Aerial Display Devices (Description of Varieties): (2) 2" 50-shot Color Peony w/White Flashing Mines, (1) 2.5" 36-shot Glittering Red Silver Blue wfTail, (1) 2.5" 36-shot Gold Coco Tree 18 Crackling w/White Flashing Mine, (1) 3" 25~shot Red Silver Blue Peanut w/Salute wfTail, (2) 49-shot Happy stars, (2) 1 OO-shot Crackling w/Coconut Pistil, (1) 600-shot Silver Swallow, (2) 1 OOO-shot Crackling Delight, (2) 8 x 5-shot Fan Silver to Red Crossette, (2) 10 x 7 -shot Changing Color Stars & Green Tail, (2) 300-shot Fan Shaped Crackling DeliQht 6 Performance Candle Batteries 1-inch a-ball (Description of Varieties): Gold Willow w/Gold Tail 24 Performance Candle Batteries 1-1/2 inch a-ball (Description of Varieties): (6) Blue Mines & Red Mum, (6) Purple Crossette, (6) Silver Crossette, (6) White TwinklinQ Kamuro 6 Performance Candle Batteries 2-inch a-ball (Description of Varieties): (2) Blue Crossette, (2) Golden Glitter, (2) Purple Crossette Page 3 ~-ì City of Federal Way - Program A July 4, 2005 Fireworks Display Proposal Display Shell Recap T atal 3" Shells 205 Total 4" Shells 205 Total 5" Shells 96 T atal Comets 50 Total Specialty Display Products 101 GRAND TOTAL 657 Grand Finale Finale Shells: A magnificent display of fantasy in the sky. Sounds of bursting barrages and a star break of spectacular colors. Shells simultaneously bursting in the sky, spreading a glorious rainbow of colors and lighting up the heavens with breathtaking beauty. A very special climax to your evening of a grand display of fireworks. Quantity 2Y2" Finale Shells ." 60 3" Finale Shells 60 4" Finale Shells 5 5" Finale Shells 6 TOTAL FINALE SHELLS 131 Page 4 D-~ City of Federal Way - Program A July 4, 2005 Fireworks Display Proposal FIREWORKS ITEMS VS. SHELL COUNT OR SHOTS This proposal is calculated on actual pyrotechnic units planned for display at the event, NOT on volume of shots. Multi shot Cake Devices are included in the pyrotechnic unit count as the basis for this proposal. These 18 units are capable of projecting 3940 shots. In preparing your DISPLAY SHELL RECAP, 18 devices are used to give you a practical sum of the total units, and does not total the number of shots these devices can perform. Page 5 b-)D City of Federal Way - Program A July 4, 2005 Fireworks Display Proposal RECAP DISPLAY INVESTMENT: $15,000.00 USD. ($14,900.00 + $100.00 Permit Fee) Includes all expenses, plus choreography/music fees if applicable, except police or other protection to prevent intrusion of the public onto the firing grounds, and/or services of a standby fireman. DEPOSIT: $N/A LIABILITY INSURANCE: Public liability and property damage insurance in the sum of $5,000,000 and provided compensation insurance for all help and assistance as required by state laws governing Fireworks Displays. Additional insurance coveraqe is available. NOTE: Customer to provide sand (if applicable) and security. Charges for barges and tugs, if applicable to the event, will be billed directly to the sponsor. CONTRACTS AND DELIVERIES MAY BE SUSPENDED OR CANCELLED PENDING ANY CONTINGENCIES BEYOND THE FIRM'S CONTROL, E.G. FORCE MAJEURE, LOCKOUTS, STRIKES, ACCIDENTS, TEMPORARY STOPPAGES, WAR, OR THE LIKE. Refer to enclosed contract for specific terms of this agreement. Entertainment Fireworks, Inc.@ A Place of Excellence in Pyrotechnics TM Page 6 \)-\\ S.r;: CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: March 1, 2005 ~ Angelina Alæen-MPY'Si, Human SelVices Manager David Mosel, anager 2005 Human Se ices Commission Work Plan Background Each year the Human Services Commission develops an annual Work Plan that directs their activities for the year. At their February 28 retreat and business meeting, the Commission developed and approved their proposed 2005 Work Plan. Primary activities of the Work Plan include and are not limited to the bllowing: . Recommend to City Council whether or not the City of Federal Way should become a direct entitlement City or stay in the King County Consortium for another 3-year contract term. Conduct the 2005 CommunityDevelopment Block Grant Capital allocation process and make recommendations to City Council. Recommend to City Council adoption of the new Housing and Human Services Consolidated Plan. Host a Human Services Commissioners roundtable discussion to address issues and challenges that South King County cities are facing in our region. Continue to work closely with all levels of City government to promote continued support of the City's Human Services Program. . . . . The proposed Work Plan is attached for your review. The Human Services Commission Chair will be at the Council Committee meeting to pro\Ìde additional information or answer specific questions. Committee Recommendation I move to recommend that the tJlI City Council accept the 2005 Work Plan and place this item on the April 5 consent agenda. " " . .. APPROVAL OF COMMITTEE RE:PORT: 0" Committee Chair Committee Member Committee Member ~ -\ City of Federal Way Human Services Commission Proposed 2005 Work Plan 1) Make a recommendation to City Council to determine Community Development Block Grant (CDBG) funding options and decide whether or not to become a direct entitlement City or stay in the King County Consortium for another 3-year contract term by the second quarter of 2005. Tasks 2) . Conduct a preliminary evaluation of the proposed 2006 budget, as part of the decision to become a direct entitlement City. Determine appropriate funding levels for new staff salaries, expenses and revenues. Participate in the King County Forum concerning the overhaul of the County's CDBG Consortium and determine how this will have an impact on the City's decision-making process. Receive briefings from staff concerning the County's CDBG inter-jurisdictional group and the options that are being proposed for a new CDBG program design and Interlocal Agreement. Conduct a meeting with representatives from the City of Kent and City of Bellevue to discuss lessons learned from being a direct entitlement city. Recommend to the City Council whether the City should become a direct entitlement city or not. . . . . . Adopt new Housing & Human Services Consolidated Plan Tasks . Conduct a public hearing for the new Housing & Human Services Consolidated Plan to gain citizen and stakeholder input. . Adjust the plan based on new information in determining whether the City becomes a direct entitlement City or not. . Make a recommendation to City Council to adopt the new Housing & Human Services Consolidated Plan. 3) Conduct the 2006 CDBG Capital allocation process and make funding recommendations to City Council. Tasks . . . . . . Review estimated funding available. Review and evaluate applications. Conduct applicant interviews as needed. Hold a public hearing on CDBGrecommendations to obtain citizen input. Deliberate and make funding recommendations to City Council. Develop survey for agencies to evaluate the CDBG application process and review the results from the survey. E-L Human Services Commission Proposed 2005 Work Plan Page 2 4) Review the contract performance of Human Services and CDBG recipients. Tasks . Review the quarterly reports submitted to the Human Services Division to evaluate the contract performance of human service agencies and determine if performance goals are being met. Conduct review of the 2005-2006 CDBG Public Service contracts beginning June 2005. Conduct mid-biennium review of the 2005-2006 Human Services contracts beginning the third quarter of2005. Submit recommendations for continued CDBG Public Service funding in 2006 to City Council by the third quarter of2005. Submit recommendations for continued Human Service funding in 2006 to City Council by the fourth quarter of2005. . . . . 5) Host a Human Services Commissioners roundtable discussion to address issues and challenges that South King County cities are facing in our region. Tasks . Determine when the Forum should be scheduled. . Develop invitee list and mail out invitations. . Draft format of meeting and develop an agenda. . Locate meeting venue. . Host meeting. 6) Review sub-regional, regional and federal legislation on human services and CDBG trends and activities. Tasks . Receive briefings on the activities of the South King County Human Services Forum. . Receive briefings on the South King County Council of Human Services. . Receive briefings on the work of King County concerning the Regional Human Services system. . Receive briefings on the activities ofthe King County Joint Recommendation Committee. . Review news regarding policy decisions at the federal level that could have a potential impact on the CDBG program. . Review news regarding local/regional/national activities and legislation that could have a potential impact on human services in Federal Way. 7) Conduct site visits with select human service agencies. Tasks . Commissioners will sign up to visit I or 2 agencies. }?-s Human Services Commission Proposed 2005 Work Plan Page 3 8) Develop partnerships with churches, human services agencies, Federal Way Public Schools and other potential stakeholders to increase coordination, marketing and outreach efforts to promote awareness and collaboration around human services issues. . Tasks . Explore other funding sources and opportunities to support the City's human services program. . Utilize multi-media resources to promote human services and possibly a fundraising event. . Update the Human Services brochure and display at local stores, restaurants and other public venues in Federal Way. 9) Work closely with all levels of City government to promote continued support of the City's Human Services Program. Tasks . Regularly attend the Parks, Recreation, Human Services, Public Safety (PRHSPC) Council Committee and regular City Council meetings. ~ - L,( S.F- CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: March 1, 2005 ~ Angelina Allen-Mp isi, Human Services Manager David Mosel anager Emergency Fe ing Program Policy Question: Should the 2005-2006 Human Service General Funds in the amount of $7,800 and 2005 CDBG funds in the amount of $10,000 be allocated to the new Emergency Feeding Program of Seattle and King County? Backqround: The Church Council of Greater Seattle (CCGS) informed the City of Federal Way in December 2004, that they have discontinued the Emergency Feeding Program and withdrew their 2005- 2006 application for funding. Last year the Human Services Commission approved funding for the Emergency Feeding Program in the amount of $7,800 through the Human Services General Fund and $10,000 through the Community Development Block Grant Program. The Emergency Feeding Program had operated as a program of the Church Council since 1977. With the discontinuation of the program, former staff of the CCGS Emergency Feeding Program (EFP) formed a new non-profit, the Emergency Feeding Program of Seattle and King County, and requested continued funding of the program. City staff met with the new EFP of Seattle and King County staff on January 11, 2005 to conduct an organizational capacity assessment in order to determine if the agency could effectively manage the proposed grant funds and its emergency food program. Two Emergency Feeding Program board members also participated in the meeting, one of which is also the President of the Black United Clergy for Action (BUCFA). BUCFA was a founding partner along with the Church Council of Greater Seattle of the original Emergency Feeding Program. Attachment 1 is the follow-up letter that was sent from staff to the Emergency Feeding Program, which outlined the deficiencies of the program needing to be addressed in order to be considered for funding. EFP of Seattle and King County submitted the requested information along with a new application (Attachment 2). Staff conducted a follow-up meeting on February 10 and determined that the new Emergency Feeding Program has made progress in meeting the deficiencies noted in Attachment 1. The agency has also been successful in securing continued support for its program. The following funders have approved funding for the new EFP of Seattle and King County: . The City of Seattle in the amount of $35,554. . The City of Renton in the amount of $12,310. r-\ Funding of new EFP for 2005-2006 March 1, 2005 Page 2 . The State of Washington's Emergency Feeding Assistance Program (EFAP) has approved continued funding. Funds from the EFAP are used to purchase food. The EFAP funds will run through the Multi-Service Center who will be responsible for paying the bills of the food purchased. FEMA has approved funding in the amount of $36,000. FEMA funds are also used to purchase food and the funding will run through the Fremont Public Association who will pay the bills for the food purchased. . The new EFP of Seattle and King County will meet with the City of Kent to discuss continued funding and the agency has resubmitted an application to the East King County suburban cities. The organization has submitted grant proposals to the Seattle Foundation and Medina Foundation, and will know later this month if their proposal to the Seattle Foundation has been approved. An announcement from the Medina Foundation is expected sometime in May 2005. Continued funding through the 2005-2006 Human Services General Fund is being proposed because hunger in Federal Way remains a constant problem. The lack of livable wage jobs has caused families to seek a variety of food assistance programs including the Emergency Feeding Program. Statistics from the Federal Way DSHS office reveal that from February 2004 through January 2005, over 2,600 people were denied food stamps and did not have other financial means to acquire food. Their only means of receiving assistance is through programs like the Emergency Feeding Program and the Multi-Service Center Food Bank. Services offered by the new Emergency Feeding Program is critical because the agency has the capabilities of providing food at various sites (Le. Calvary Lutheran Church, Federal Way DSHS office) where low-income people can receive assistance. In addition, because the new Emergency Feeding Program (EFP) of Seattle and King County is providing regional services, referrals and distribution sites are setup throughout the county. If a Federal Way resident is unsuccessful in receiving emergency food here in the city, families and individuals can travel to Auburn, Des Moines, and Kent to receive assistance. The new EFP of Seattle and King County has the ability to provide nutritionally balanced food in 14 varieties of pre-packed food bags, as it did when it was a program of the Church Council of Greater Seattle. Some of the food packs designed by the new Emergency Feeding Program are: a high-protein liquid diet pack, low-sodium pack, a Latino pack, an Asian Pack and a Vegan pack. If continued funding is approved the grant award is subject to the following grant conditions: . That a computerized financial management system is in place that will provide the necessary information for sound financial record keeping, reporting and fiscal oversight. That the agency has established a written fiscal and accounting procedures manual that follows generally accepted accounting principles (GAAP) and includes a fraud protection policy. That a computerized tracking system accurately reports the number of unduplicated clients being served, accomplishment data and demographic information. Written procedures are developed for tracking the necessary client data. . . . r-- 2- Funding of new EFP for 2005-2006 March 1, 2005 Page 3 . That the agency conducts a strategic planning session and submits a copy of their plan. That the Human Resources/Employee Guidelines Manual, the Administrative Manual and Board Manual are completed and approved by the board of directors. That the agency develops a staff succession plan. . . Technical assistance will be provided by staff to assist the agency in fulfilling these funding conditions. The 2005 Community Development Block Grant (CDBG) allocation to the Emergency Feeding Program included conditions that at least one additional distribution site in Federal Way is added and that the program serves an additional 1 ,015 unduplicated clients. These conditions were added due to the increased CDBG minimum funding level for Public Service projects. While the new Emergency Feeding Program of Seattle and King County is working to secure previous funding and assets, return operations to existing sites, and put internal operating and fiscal systems in place, CDBG funding is not recommended for 2005 because the funding conditions will be difficult to meet and the required record keeping systems are not yet in place. CDBG funding could be reconsidered in 2006 providing the agency has a computerized record keeping system in place that can accurately report the number of clients being served, accomplishment data and demographic information. Through the CDBG Program a 2005 Contingency Plan was developed to allocate any additional funds available for CDBG projects by category. Based on the Contingency Plan, the priority would be to fund the YMCA CARES Program. However, because the Human Services Commission supports the need that Federal Way residents have access to emergency food it was proposed to the Commission at their February 28 business meeting, that the 2005 CDBG funds in the amount of $10,000 be allocated to the Multi-Service Center's Food Bank Program. Multi-Service Center has had a 10% decrease in funding from United Way and has experienced other reductions in donations over the past 2 years. The agency continues to serve 10,000 Federal Way residents with the reduced funds. In addition to filling this funding gap the Multi- Service Center will use the additional funds to purchase food for infants and to people on diabetic or low-sodium diets. This will allow the agency to expand the food choices available to Federal Way residents. Option 1: Recommend funding the new Emergency Feeding Program of Seattle and King County through the Human Services General Fund in the amount of $7,800, subject to the conditions outlined, and the Multi-Service Center Food Bank Program is recommended for funding through the Community Development Block Grant (CDBG) Program in the amount of $10,000. Option 2: Recommend funding the Multi-,Service Center Food Bank Program through the Human Services General Fund in the amount of $7,800 and the CDBG Program in the amount of $10,000. f~3 Funding of new EFP for 2005-2006 March 1, 2005 Page 4 Option 3: Recommend funding the new Emergency Feeding Program of Seattle and King County through the Human Services General Fund in the amount of $7,800, subject to the conditions outlined, and recommends implementation of the CDBG Contingency Plan to fund the YMCA CARES Program in the amount of $10,000. Option 4: Recommend funding the Multi-Service Center Food Bank Program through the Human Services General Fund in the amount of $7,800 and recommends implementation of the CDBG Contingency Plan to fund the YMCA CARES Program in the amount of $10,000. Staff Recommendation Staff recommends Option 1 because of the need to continue to support the various emergency food service programs being offered to Federal Way children, families and individuals. Human Services Commission Recommendation On February 28 the Commission approved staff's recommendation (Option 1). Committee Recommendation Forward option to the full City Council and place this item on the April 5 consent agenda. . ..... . , ..,'. APPROVAL OF COI\IJMITTEEREPORT: ....',., ÇOh'lmittee Chair .. 'Commîtte'e Member Committee Member ~~~ ./~cÁrnen+ / ~- i=ëderal Way CITY HALL 33325 8th Avenue South. PO Box 9718 FederalVVay, VVA 98063-9718 (253) 835-7000 www.cityoffederalway.com January 18, 2005 Mr. Arthur Lee Emergency Feeding Program P.o. Box 18877 Seattle, W A 98118 Dear Arthur: I want to thank you, your staff and members of your board for taking the time to meet with Kelli and I last week. The purpose of this letter is to present to you our initial findings from the capacity assessment we conducted and to discuss next steps. City of Federal Way Findings The Emergency Feeding Program (EFP) has demonstrated important progress in establishing itself as a nonprofit organization. Since we last met with you, the agency now has an office location with a warehouse, a van for food distribution, and computer and software equipment has been purchased. However, there are a number of organizational capacity concerns that we have primarily in the following areas: . The lack of a financial management system in place. The lack of a financial procedures manual, human resource/employee guide, and administrative manual. The ability of the agency to track unduplicated and number of clients served. The lack of written procedures for tracking necessary client data. Staff capacity to maintain the finance and record keeping system of the agency (once the systems are in place). The financial stability of the organization and being able to successfully raise funds to maintain agency and program operations. . . . . . Before a recommendation for continued funding can be submitted to the Human Services Commission for their February 28th meeting the following systems or manuals need to be in place by February 8, 2005: . 1. The agency has a computerized tracking system that accurately reports the number of unduplicated clients being served, accomplishment data and demographic information. f:-5 Emergency Feeding Program Results from Capacity Assessment Page 2 2. Written procedures are in place for tracking necessary reporting data. 3. EFP has a computerized financial management system that will provide the necessary information for sound financial record keeping, reporting, and fiscal oversight. 4. The organization has established a written fiscal and accounting procedures manual that follows generally accepted accounting principles (GAAP) and includes a fraud protection policy. 5. That the agency has established a Human Resources/Employee Guidelines Manual, and an Administrative Policies and Procedures Manual. In addition to what is noted above, we would also like to receive copies of the following documents that will help us with our decision-making process: 1. A copy of the strategic plan. 2. A copy of the Board of Director's manual. 3. A copy of the Organization Chart. 4. Signed copies of the Conflict of Interest statements signed by the staff and board. 5. A copy ofEFP's adopted 2005 budget and the actual expenditure report for January. 6. A copy of Richard Hales resume and a brief explanation regarding his professional experience in setting up financial management systems and developing fiscal procedure manuals. . 7. Copies of the commitment letter from the City of Seattle, FEMA, EF AP, other Suburban Cities (if commitments are known), and other private/individual donors supporting EFP. 8. A copy of the letter from the state indicating that the 2 vans purchased with state funds will be transferred to EFP. 9. A list offunders that EFP is applying to for funding and the timetable when the agency can expect to receive notification regarding the grant applications. 10. A copy ofthe Development/Communication Plan. II. A copy of a sample partnership agreement with a list of all the signed partnership agreements on file. f-~ Emergency Feeding Program Results from Capacity Assessment Page 3 12. Updated non-discrimination policy, which includes marital status. 13. Written policy prohibiting religious instruction, worship services and proselytizing. 14. Copy of updated intake card. 15. A copy of the record retention policy (at least 6 years). 16. Copy of staff job descriptions. Because EFP has now become a separate entity from the Church Council of Greater Seattle, in order for the City of Federal Way to consider the organization for continued funding, we must have you re-submit another application. An electronic version of the application will be emailed to you and a copy of the application previously submitted is attached. The revised application should be emailed to both Kelli and me by the February 8th deadline. Next Steps Kelli and I would like to meet ~ith you and your staff on Thursday, February 10th to verify that the specific financial and tracking systems are in place and various procedure manuals have been developed. This will also be a good time for us and your staff to ask any follow-up questions. One of us will be in touch with you to arrange the time for the meeting. Time is of the essence for us to determine if EFP has the capacity to administer the program and recommend continued funding or consider reallocation of funds if the program is not funded for 2005. It is our goal to assist you and your staff during this organizational start-up period of EFP. If you have any questions regarding what has been outlined please contact me at (253) 835-2650. Sincerely, O-~~, aqZz-;-v fl¡ \~ Angelina Allen-Mpyisi ~ Human Services Manager cc: Rev. Victor Langford, EFP Board member Don Taylor, EFP Board member . Sam Osborne, EFP Kelli O'Donnell, City of Federal Way Kathy McClung, City of Federal Way ~-\ I-J -ftq (...1-, ~r¿trf J- Agency: EFP of Seattle & : J County Program: Er. gency Feeding Program ~.~in§~;at~e~1:~~~G) .¡;- '.' .. ;,," '. Part I: Agency Information 0 Complete this section once for the agency 0 1. Applicant Name and Address Emergency Feeding Program of Seattle & King County 2615 South Jackson Street Agency Director Arthur R. Lee, Executive Director Name and Title Seattle, WA 98144 206/329-0300 (Area Code) Telephone info@emergencyfeeding.org 206/860-8200 E-mail address (if applicable) (Area Code) Fax Number Required signatures: By signing below, you certify that the' for tion in this application is accur te to the t of your knowledge. (SIGNATURES M ST E INK) d. -«{-ðo Signat re of Agency Board PresidenUDate Elder Byron Dulan Printed Name of Agency Board President ~ Attach proof of non-profit status for the agency ~ Provide Completed Contact Sheet - Appendix 0 @¡ Agency organizational chart @¡ Agency Mission Statement ~ Attach a copy of the board resolution authorizing submittal of this application (may be submitted after application deadline). :~::í~;' :~;: g;~~l;~~~~~;j.~ìf¥;}:.:Ù.'i ¡,:;;;!àl~¡fi~1;:~~.,:.\;;\~;;;,~':j;~,\"i"!;~,~~..,ç:!W.:!~..~i<;.'.,:- ::";~'",;.i>:':~" Si n ture Arthur R. Lee Printed Name of Agency Director ':':', ,. . 2. Title of Proposed Program: List the title of each program that the agency is submitting an application for 2005 funding to the South King County cities: Program Title: Name & Title of Program Contact Person: A) Emergency Feeding Program Sam Osborne, Development Director B) C) D) F-ì A-1 2005 Human Services Application (General Funds & CDBG) Worksheet 1: Program Request Agency: Emergency Feeding Program of Seattle & King County Programs: Emergency Feeding Program 3. 2005 Funds Requested by Program Title: List the title of the program in the appropriate column and the amount of funds requested from each City. Complete one column for each program the agency is submitting an application for 2005 funding. Insert printed worksheet with application following Question 2 in application packet. Gen Fund & A B C D CDBG Est. Funds Requested Funds Requested Funds Requested for Funds Requested for for Emergency for <Program <Program Title> <Program Title> Participating Avail. Funds Feeding Program Title> City 2005* Auburn $437,300 $7,800 Burien $70,000 $0 Covinaton $75,000 $0 Des Moines $76,000 $0 Enumclaw $16,000 $0 Federal Way $556,000 $15,000 Kent $742,950 $26,000 Renton $327,900 $14,400 SeaTac $241,900 $0 Tukwila $305,000 $0 Total 2005 $63,200 $ - $ - $ - *2005 request will also be considered for 2006 funding by those cities on a two-year funding cycle for Human Services General Funds and/or CDBG Public Service Funds. Estimates are for both General. Fund and/or CDBG funds anticipated to be available for human service programs in 2005. See individual City supplemental information to the South King County Cities 2005 Application for Human (Public) Services for more detail. ~-\ (Insert hard copy of completed Worksheet 1 as page A-2 of application. Submit electronic copy of all worksheets with application.) Agency: EFP of Seattle & Ki ~ncy Feeding Program :ounty Program: Em\ 4. Summarize current services provided by the agency. For any man, woman, child or infant in hunger crisis, the Emergency Feeding Program of Seattle & King County provides nutritionally balanced food in 14 varieties of pre-packed food bags, specific to family size and particular medical and cultural dietary needs. Food packs are classified as follows: 1- 3. Small, Medium, and Large Regular Diet Packs; 4. Diabetic Pack; 5. High-protein Liquid Diet Pack ('Thera-Pak"); 6. Low-Sodium Pack; 7. Latino Pack; 8. Asian Pack; 9. Teen (Snack) Pack; 1 O. Band- Aid Pack (no-cook diet for homeless individuals); 11. Family Band-Aid Pack (no-cook diet for homeless families); 12. Infant "A" (one-week supply of formula); 13. Infant "B" (one-week supply of strained baby foods); 14. Vegan Pack (new in 2005). Each of these packs was designed by a certified nutritionist to met the Recommended Daily Allowance for each individual and/or family member. Unless otherwise noted, each food pack contains a complete two-day supply of food (at three meals per day) for every member of the family. In addition to food, the Emergency Feeding Program is contracted with over 200 social service agencies to ensure that anyone receiving an EFP food pack also receives resource referrals to other community resources. Recognizing that hunger is rarely (if ever) a singular problem, this system seeks to address the many other symptoms of the larger matrix of problems associated with poverty and/or homelessness. . Emergency food packs are designed to address an emergency situation and are not intended for use as food bank supplements. While we do encourage our referral and distribution centers to limit any individual or family to one food pack per month, this is ultimately left to the discretion of the person doing the intake, as we recognize that individual circumstances will drastically vary. As a result of tracking client demographic data throughout the year, we are also able to provide a profile of local and regional hunger trends to churches, businesses and donors who are connected to the Program. Food bags are packed in a central warehouse located in Seattle's Central Area, and delivered on a [regular schedule throughout King County to the approximately 80 agencies with food on site and th~ 29 primary distribution centers. Most distribution sites receive food on a monthly or bi-monthly basis, according to need, storage capacity, and average volume of distribution. While as of 02/07/2005 we are near completion of contacting and renewing all of our former Program partners, this will take an additional week or two. Agencies and churches in South King County that have thus far signed up to renew their participation with the Emergency Feeding Program of Seattle and King County include: Auburn Public Health, Auburn WIC, Children's Home Society of WA, Grace Community Church, Seattle Mental Health, Valley Cities-Auburn, King County Sheriffs Office, Ruth Dykeman Youth & Family Services, Youth Health Center, Parkside Elementary School, Salvation Army Des Moines, Calvary Lutheran Church, DSHS - Federal Way, Valley Cities-Federal Way, Aging and Disability - Kent Commons, Appian Way Family Support Center, Community Health Centers of King County, DSHS - Kent CSO, Kent First Presbyterian, Kent Public Health at Springwood, Pregnancy Aid of Kent, Public Health - Kent Teen Clinic, Public Health Seattle & King County - Alder Square, Renton Technical College-Kent, St James Episcopal Church, DSHS - Renton CSO, Hillcrest ECEAP, Renton Head Start, SE Public Health Dept, S1. Matthew's Lutheran Church, Way Back Inn, YouthSource/ WorkSource, YWCA, Beautiful Savior Lutheran Church, McMicken Heights Elementary School, D.A.W.N., and Highline Maternity Support Services. r/1O A-3 Agency: EFP of Seattle & K County Program: Em :mcy Feeding Program 5. Board of Directors/Financial information: @) Attach a list of current board members. Include name, position/title, city residence, length of time on the Board, and expiration of terms. Note any vacant positions. @) Attach minutes of the last three board meetings. @) Attach a copy of the agency's annual budget. ~ Attach a copy of the agency's most recent financial audit cover letter and management letter @) Attach a copy of the aqency's most recent year-end financial statement a) Does the audit meet the standards of OMB Circular A-133? b) If the organization has not had a financial audit, please explain the reason. Yes 0 No 0 The EFP of Seattle & King County has operated independently for less than one year and thus has not had the occasion for an annual audit. An audit will be conducted at the conclusion of the 2005 fiscal year, in early 2006. c) How many board meetings were held in the last 12 months? d) How many meetings had a quorum present? e) Does the agency carry comprehensive general liability insurance with a minimum of $1 million per occurrence and $2 million aggregate for personal injury and property damage? Yes ¡g¡ f) Does the agency certify that no public funds will be used for lobbying? Yes !8J 14 14 No 0 No 0 F~\\ A-4 Agency: EFP of Seattle & K. County ,9ncy Feeding Program Program: Em Community Coordination 6. Describe how the organization's services are made known to the community? Our network of social and human services agencies connects people in hunger crisis to our Program, either by providing food directly on site, or by referring clients to the nearest distribution site. The community at large learns of the Emergency Feeding Program via the publication of a quarterly newsletter, occasional media coverage, special events such as the Mayors' Day of Concern for the Hungry, radio, print advertising (usually for special events), and through our Board speakers bureau. Board members and staff regularly speak on behalf of the Program at various civic clubs, churches, and other organizations to help educate the public on our activities and services. Additionally, County-wide referral services such as Crisis Clinic refer clients to the Emergency Feeding Program via print publication ("Where to Turn" resource guide), telephone (Community Information Line), and online (Community Resources Online). 7. Describe any formal partnerships the agency has with stakehoiders (i.e. neighborhood/community/church groups, and/or non-profits). Formal partnerships are in place with all of the churches and agencies that supply either food packs or referrals (or both) to the public. We are also partnered with Lifelong AIDS Alliance as a co-beneficiary in their annual AIDS Walk. The Emergency Feeding Program of Seattle & King County continues its long-standing tradition of drawing its leadership from the African American community through an informal partnership with Black United Clergy for Action, one of the Program's original sponsoring parties. 8. Describe how the agency uses volunteers and what positions they fill. Historically, the Emergency Feeding Program has boasted an annual volunteer count of about 1,500 people. We hope to continue this tradition as an independent entity. Volunteers both old and new are already coming to the EFP warehouse to help pack bags, sort food, and sometimes assist with deliveries. The 1,500 volunteers mentioned above have included volunteer staff at church distribution sites, Board members, school and community groups that volunteer in the warehouse, and several hundred people who staff grocery store donation barrels on the annual Mayors' Day of Concern for the Hungry food drive in September. In addition, EFP utilizes volunteers at special events in a variety of capacities such as ushers at benefit performances, walkers in the AIDS Walk, Bellevue Crop Walk, and other charity walks, and marketing/public relations professionals who contribute in-kind services to the Program. Currently we are working with both a graphic designer and CPA who are providing professional services pro-bono. F-\'L A-5 Agency: EFP of Seattle & Ki. ':;ounty Emt ;ncy Feeding Program Program: 9. Accessibility and Cultural Relevance: a) If there are fees for services, are they reduced for low and/or moderate-income persons? Yes D No D N/A [8J b) Are services accessible/culturally appropriate for persons of color and non-English speaking persons? Yes [8J No D c) Are services accessible to physically disabled persons? Yes [g No D d) Does the program provide TTYITDD phone service for the speech and hearing impaired? Yes D No [g If yes, TTYITDD e) The program is: x Close to Public Transportation Special Transportation is Provided Vouchers are provided Other f) Does the agency have a non-discrimination policy complying with all federal, state and local laws prohibiting discrimination on the basis of sex, age, race, color, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicap? Yes [g No D g) How are services provided? First-Come, First-Served Waiting List Based on Need x x [@ Attach agency policies related to non-discrimination 10. Has the agency previously administered CDBG funds? Please describe the agency's experience with CDBG funds: While the Emergency Feeding Program received and administered CDBG funds under the Church Council of Greater Seattle, the independent Emergency Feeding Program of Seattle & King County, strictly speaking, has not. However, the same staff is in place that has always administered the funds and reported all relevant data. Thus, we are well versed in the process and requirements. Yes 0 No I8'J 11. Does the agency expect to expend over $500,000 in federal funds within the 2005 accounting year? Yes 0 No [g r=~I~ A-6 Agency: EFP of Seattle & Ki ~ounty Program: Em, mcy Feeding Program 0 Attach a separate Part II for each program for which the agency is requesting funds 0 .P.ro ram. Information '. ...'.'. ,., .. . "., ..".. ... ,",' "..""".'. 1. Agency Name Emer enc Feedin Pro ram of Seattle & Kin Count Contact Person (available to answer questions April- September 2004) Sam Osborne 206/329-0300 Name (Area Code) Telephone sam@emergencyfeeding.org E-mail address (if available) 2. Program Name 3. Program is New for our agency 0 206/860-8200 (Area Code) Fax Number An Ongoing Program cg 4. Brief Description of Program The Emergency Feeding Program provides a complete two-day supply of nutritionally balanced food in a quantity and content that is appropriate to client needs, as well as referrals to other community resources to help address the deeper issues that precipitated the hunger crisis. 5. Where are services provided? (If Different From Agency Location) Services are provided at numerous locations throughout South King County. A complete list of Program sites with addresses and contact information can be ~ro~ded. upon request. (See Part I, #4 for current list of South County partners.) -- l.N ~ -~ ~I ~ 6. Total Program Cost: Actual 2003: I $ N/A Projected 2004: $ N/A Proposed 2005: I $ 465,800 7. Total Ci Funds Re uested for this Pro ram: Participating Awarded 2003 Awarded 2004 Requested 2005 Ci Gen Fund CDBG Gen Fund CDBG Gen Fund CDBG Auburn 5000 0 7800 0 7800 0 Burien 0 0 0 0 0 0 Covin ton 0 0 0 0 0 0 Des Moines 0 0 0 0 0 0 Enumclaw 0 0 0 0 0 0 Federal Wa 7800 5000 7800 5764 5000 10 000 Kent 0 30 815 0 21 250 0 26 000 Renton 0 14 434 0 13 440 0 14 400 SeaTac 0 13 500 0 12 982 0 0 Tukwila 0 0 0 0 0 0 F/IL{ B-1 Agency: EFP of Seattle & KI County Program: Em ~ncy Feeding Program Prog'r~ìîi '¡nf()rmatiòn,Cont......'.'~" . ," "'-----'---~--- n.._.. .-.-. 8. Please explain the reasons for any request for increased funding. Request amounts are the same as those submitted by the Emergency Feeding Program (Church Council of Greater Seattle), with the exception of SeaTac, which has already stated that 2005 funding will be used for other programs. The Federal Way request is increased from prior years due to new minimum request amounts. Federal Way 15,000 11,250* 0 9. State the lowest amount of City funding the program would require to operate if the program received less than the requested sum. Participating Total Requested Lowest Amount _ÇI!Y - n. . 2005. for 2005 I. . Auburn 7,800 I ._--~,oo~-:~. I Buricn ¡.-.-...---. °1 0 Covington I 0 I .............---.........¡ I Des Moines I. 0 : I .. - .... .. - ..-...------ 0 i -.----....-.........._;...n..__- Enumclaw i i 0 0 Kent ! i 26,000 ! I -...---......- - j. 14,400 I i .. ._...m.. 0 I 01 I i 21,250* . .. n_. - ...- ... --.-- Renton .1 I I .--.-.. .-...-.1..----.. Tukwila 1...- - SeaTac * At the time the Emergency Feeding Program of Seattle & King County planned and approved its initial operating budget for 2005, the only city we were certain would continue to support the independent Program was the City of Seattle. Thus on the budget attachments, you will see this reflected in the line item "Government Grants: City Grants & Contracts," which is budgeted with that worst-case scenario in mind. It goes without saying however that the original amounts requested from the South County cities above would be of indescribably tremendous help to us in this year of transition. F-LS B-2 ~ounty Program: Em ~ncy Feeding Program Agency: EFP of Seattle & K. 10. Describe the need or problem the program is designed to meet in each City to which an application is being submitted. What is the problem/need the program is addressing? Quantify this need, using local or regional data that confirm or describe the problem or need. How much of the need is currently being served? Address these questions for every City to which an application is being submitted. One additional page can be added in response to Question 10 if needed. General Problem: The U. S Department of Agriculture released a report on 10/31/2003 that ranked Washington as the 5th hungriest state in the Union. Washington has held a position in the top five for worst hunger since 1995. Whereas the national prevalence of hunger is 3.3%, Washington sits at 4.4%. Seventy percent of food insecure families in Washington visited food banks in the previous year. The rate of food insecurity in households with children was twice that of households without children (16.5% vs. 8.1 %). The economic milieu of the Northwest including King County (and especially South King County) is yet sluggish in recovery from the last recession, and food assistance programs including the Emergency Feeding Program and traditional food banks are serving more of the working poor than ever before. City-specific needs: the Emergency Feeding Program bases the following numbers on past year outputs measured for the following cities. Numbers represent unduplicated residents of each city. In Auburn, at least 1,800 people experience a hunger crisis each year. At least 1,100 Federal Way residents face hunger crisis. The EFP has served about 5,600 Kent residents in hunger crisis each year. In Renton, about 1,500 people seek EFP's assistance to relieve their hunger crisis. About 1,500 residents of SeaTac and Tukwila have also sought help from the Emergency Feeding Program in recent past years. "Hunger crisis" is defined as a situation in which an individual or family is, for whatever reason(s), completely and totally out of any food whatsoever and lacks the means to purchase food without outside assistance. The Emergency Feeding Program of Seattle & King County is specifically designed to meet the urgent needs of anyone experiencing a hunger crisis by providing a healthy two-day supply of nonperishable foods out of which complete meals can easily be prepared, as well as resources for physical and mental healthcare, rental assistance, housing assistance, energy assistance, shelter, and any other social/human services which may be pertinent to the individual situation. Hunger is rarely a singular problem unto itself, and is most often a symptom. Thus, for residents of South King County, the Emergency Feeding Program provides an immediate, short-term solution to the physical problem of hunger, while offering connections to long-term solutions that will hopefully lead an individual or family out of the cycle(s) of poverty/homelessness and toward a path of independence and financial solvency. r-I \P B-3 Agency: EFP of Seattle & K¡ Gounty Program: Em\ ~ncy Feeding Program ",'. "~¡I~*;;¥;(~'~.~~{~~:~~4~~~:H:l";~~:1,~¡!)t': "! 11. Describe the service for this program for which funding is requested. The description should contain: (1) Program objective; (2) Program components and structure; (3) Description of client based to be served; (4) How and when the service will be provided; and (5) By whom the service will be provided, e.g. trained volunteers, licensed counselors, medical doctors, etc. 1) Program objective To provide an immediate response to people in hunger crisis with nutritional, individually appropriate food, and the resource referrals to help address the wider matrix of problems and hopefully assist in moving clients toward sustainable solvency and independence. 2) Program components and structure The basic structure of EFP is as follows: a. The individual or family is interviewed by referring/distributing social service agency. b. Hunger is identified as an immediate, crucial need. c. A referral intake card is completed, indicating appropriate size and type of food pack, as well as data such as age, income, ethnicity, and family size. d. The agency provides help in linking the client to other community resources to address the problems that have likely contributed to the hunger crisis. e. The client either receives the appropriate food pack there on site, or is referred to the nearest distribution center to pick up their food. f. Completed intake cards are returned to the EFP office monthly for tabulation of service statistics and to track hunger trends. 3) Client base to be served The Emergency Feeding Program of Seattle & King County serves the broad range of people who find themselves in a crisis hunger situation, and no one claiming a need for food is ever turned away. With 14 varieties of food packs, we are able to meet the specific needs of people with regular or vegetarian diets, either alone or in families; of infants; of homeless individuals, teens, and families; of those with chronic illness, lactose intolerance, diabetes, hypoglycemia, or high blood pressure; and of those in the Asian and Latino communities with a culturally-specific diet. 4) How and when service is provided Service is provided at locations throughout King County, each of which keeps its own hours. Overall, EFP food packs are available Monday through Saturday at various distribution sites. 5) Service providers Staff at referral agencies are generally trained, certified, degreed, and/or experienced in the social services arena, many with advanced degrees in social work, etc. EFP staff provides coordination of services, and trains volunteers who work at church distribution centers. f~'\ 8-4 2005 Human Services Application (General Funds & CDBG) Worksheet 2: Program Outputs (Quantity of Service) Agency: Emergency Feeding Program of Seattle & King County Program: Emergency Feeding Program Program Outputs: Complete one Worksheet for each program requesting funds. Numbers should reflect clients served by program requesting funds. 12. Persons to be Assisted: Complete the following table with unduplicated clients to be served by this program. (Column (3) will calculate automatically.) (1 )Unduplicated (2 )Unduplicated All City Clients from City Clients from (3)% Unduplicated City Residents All Funding Requested Served with Requested Funds (Auto Jurisdictions Sources Funds Calc) 2004 2005 2004 2005 2004 2005 Algona 120 120 0 0 0% 0% Auburn 1800 1800 199 199 11% 11% Black Diamond 60 60 0 0 0% 0% Burien 600 600 0 0 0% 0% CovinGton 60 60 0 0 0% 0% Des Moines 60 60 0 0 0% 0% Enumclaw 120 120 0 0 0% 0% Federal Way 1100 1100 351 351 32% 32% Kent 5600 5600 542 663 10% 12% Maole Vallev 0 0 0 0 0% 0% Milton 0 0 0 0 0% 0% Normandy Park 0 0 0 0 0% 0% Pacific 60 60 0 0 0% 0% Renton 1650 1650 343 367 21% 22% SeaTac 900 900 0 0 0% 0% Seattle 25200 25200 0 0 0% 0% Tukwila 660 660 0 0 0% 0% Unincorp. King 0 0 0 0 0% 0% CountY Other: 22708 22700 0 0 0% 0% 0% 0% 0% 0% 0% 0% Unknown 0% 0% Total 60698 60690 1435 1580 ~--t ~ (Insert hard copy of completed Worksheet 2 as page 8-5a of application. Submit electronic copy of all worksheets with application.) 2005 Human Services Application (General Funds & CDBG) Worksheet 2: Program Outputs (Quantity of Service) Agency: Emergency Feeding Program of Seattle & King County' Program: Emergency Feeding Program 13. Projected Low-Moderate Income Benefit: What percent of your program clients served (1) Unduplicated Q!y Clients from All (2) % of Clients Participating Funding Sources Served by Program (Column (1) of Very Low Income City Question 12. above) (0%-30% Median) 2004 2005 2004 2005 Auburn 1,800 1,800 100% 100% Burien 600 600 100% 100% Covin ton 60 60 100% 100% Des Moines 60 60 100% 100% Enumclaw 120 120 100% 100% Federal Wa 1,100 1,100 100% 100% Kent 5,600 5,600 100% 100% Renton 1,650 1,650 100% 100% SeaTac 900 900 100% 100% Seattle 25,200 25,200 100% 100% Tu kwil a 660 660 100% 100% Unincorp. 0 0 100% 100% Kin Coun Other: 22,708 100% 100% 0 0 Unknown 0 60,458 (3) % of Clients Served by (4) % of Clients (5) % of Clients that Program Low Served by Program are Very Income (31%- Moderate Income Low/Low/Moderate 50% Median) (51%-80% Median) Income (Auto Calc) 2004 2005 2004 2005 2004 2005 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 0% 0% ~,.,"",'",,",'."..,:'<,.,',;,","'", ~",".<;,.,.',<,'.'+,'~.",',"",',.",',.',' ~~ L:.:~i¡¿.lí: - t=-\q (Insert hard copy of completed Worksheet 2 as page 8-53 of application. Submit electronic copy of all worksheets with application.) 2005 Human Services Application (General Funds & CDBG) Worksheet 3: Program Outputs (Quantity of Service, Cont.) Agency: Emergency Feeding Program of Seattle & King County Program: Emergency Feeding Program Program Outputs: Complete one Worksheet for each program requesting funds. Numbers should reflect clients served by program requesting funds only. -rr \ ~ 14. Service Units (Outputs) and Cost per Unit - Program: indicate the full cost of providing the service. Complete table for each program service unit to be measured. (See instructions for examples.) Service Measures ProQram Service Unit Costs Definitions Service Unit 1: Unduplicated City Clients Number of individuals served WITH CITY FUNDS Service Unit 2: Unduplicated Meals Number of unduplicated City clients ,served X 6 meals per person Service Unit 3: (1)Unduplicated Ç.iti Clients from All Funding Sources (Column Participating (1) of Question 12.) City (2) Program Service Unit 1 (3) Program Service Unit 2 (4) Program Service Unit 3 2004 2005 2004 2005 2004 2005 No. of Cost per No. of Cost per No. of Cost per No. of Cost per No. of Cost per No. of Cost per 2004 2005 Units Unit Units Unit Units Unit Units Unit Units Unit Units Unit Auburn 1,800 1,800 199 199 1)94 $ 4.60 1,194 $ 4.60 Burien 600 600 0 0 0 $ 4.60 0 $ 4.60 Covinqton 60 60 0 0 0 $ 4.60 0 $ 4.60 Des Moines 60 60 0 0 0 $ 4.60 0 $ 4.60 Enumclaw 120 120 0 0 0 $ 4.60 0 $ 4.60 Federal Way 1,100 1,100 351 351 2)06 $ 4.60 2,106 $ 4.60 Kent 5,600 5,600 542 663 3,252 $ 4.60 3,978 $ 4.60 Renton 1,650 1,650 343 367 2,058 $ 4.60 2,202 $ 4.60 SeaTac 900 900 331 0 1,986 $ 4.60 0 $ 4.60 Tukwila 660 660 0 0 0 $ 4.60 0 $ 4.60 Total 12,550 12,550 1,766 1,580 10,596 9,480 0 0 (Insert hard copy of completed Worksheet 3 as page B-Sb of application. Submit electronic copy of all worksheets with application,) 2005 Human Services Application (General Funds & CDBG) Worksheet 4: Program Outputs (Quantity of Service, Cont.) Agency: Emergency Feeding Program of Seattle & King County Program: Emergency Feeding Program Program Outputs: Complete one Worksheet for each program requesting funds. Numbers should reflect clients served by program requesting funds only. 15. Demographics: Complete the following demographics with the number of clients to be served in each city by this program. For disabling condition, use the definition provided in instructions or Appendix A: "11 , ~ Unduplicated City Clients from All Funding Sources (Column 1 of Question Limited English Participating City 12) Gender Gender Disabling Condition Speaking (ESL) 2004 2005 2004 Male 2004 2005 Male 2005 Female Female 2004 2005 2004 2005 Auburn 1,800 1,800 864 936 864 936 36 36 0 0 Burien 600 600 290 310 290 310 18 18 38 38 Covinaton 60 60 15 45 15 45 0 0 3 3 Des Moines 60 60 29 31 29 31 5 5 15 15 Enumclaw 120 120 58 62 58 62 0 0 3 3 Federal Way 1,100 1,100 484 616 484 616 1 1 0 0 Kent 5,600 5,600 2,576 3,024 2,576 3,024 112 112 56 56 Renton 1,650 1,650 892 758 892 760 50 50 0 0 SeaTac 900 900 485 415 485 415 45 45 0 0 Tukwila 660 660 264 396 264 396 10 10 23 23 Total 12,550 12,550 5,957 6,593 5,957 6,595 277 277 138 138 - (Insert hard copy of completed Worksheet 4 as page B-Se of application. Submit electronic copy of all worksheets with application) Agency: EFP of Seattle & Ki, ~ounty Program: Em{ ncy Feeding Program Insert Completed Excel Worksheets 2, 3 & 4 Here: Worksheet 2: Program Outputs (Quantity of Service): Question 12. Persons to be Assisted Question 13. Projected Low-Moderate Income Benefit. Worksheet 3: Program Outputs (Quantity of Service, Cont): Question 14. Service Units (Outputs) and Cost per Unit - Program Worksheet 4: Program Outputs (Quantity of Service, Cont): Question 15. Demographics ~ Provide Electronic Excel Spreadsheets to cities requesting electronic files in the supplemental information from which funding is requested by this application. 16. Documentation: Please describe how the numbers or percentages in Questions 12-15 were developed. a. Persons to be assisted Are figures based upon: Individual [8] or Household D How were numbers/percentages determined? Monthly tabulation of intake cards returned to the EFP offices from referral and distribution sites, and analysis of data there from. b. How is City residency determined? Residency is determined by client response on intake cards (both address and zip code lines). For the City of Renton, 4 digits or less in the house number is considered a resident, while 5 or more is considered unincorporated King County. c. Service Unit Costs - Program: give the specific methodology for determining rate. Average cost per food pack = $14.61. Average people served by one pack = 3.8, @ 6 mèals per person. 3.8 x 6 = 22.8/14.61 = $1.56 average cost/meal for food. Add 8% of total personnel ($14,514.40) and 25% overhead costs ($23,592.50), then divide sum by total number of South County residents served (12,550), adding $3.04. Total Service Unit Cost: $1.56 + $3.04 = $4.60. d. Is an intake form currently used for this program? Yes!:8J or No D ~ Attach a copy of the intake form for this program. e. If no intake form is currently used, please explain how projected low-moderate income benefit in Worksheet 2, Question 13 was determined. \=- 2- L B-5 Agency: EFP of Seattle & Ki 20unty Program: Eml - Jncy Feeding Program 17. Provide an overview of the program's most recent outcomeresults. In 2003 (the most recent data available to us at present), the Emergency Feeding Program's outcomes were: 1) short-term hunger reduction; and 2) increased knowledge of community resources. 97% of clients reported that EFP food packs would be effective in meeting their nutritional needs for two days. 92% of clients reported increased awareness of additional resources to help meet other needs. These percentages are based on responses to questions on the intake card, as well as client satisfaction surveys. In South King County cities, the Emergency Feeding Program currently has 39 referral and distribution sites to serve the needs of hungry individuals and families in the region as effectively as possible. There are an additional 44 agencies with whom we are currently following up to be sure they will continue their historic participation with the Program- Out of 260 Countywide agencies contacted, 100% of those that have responded so far have been in the affirmative. We are confident that once everyone has been contacted and informed of the continuation of the Emergency Feeding Program under independent management, this trend will continue down to the last church or agency. 18. Describe program modifications during the past year or expected in the next year: On October 13, 2004, the Church Council of Greater Seattle voted to terminate the entire staff of the Program, and sever its relationship with Black United Clergy for Action, its 27-year partner in co- sponsoring the Emergency Feeding Program. While the Church Council struggled to maintain the Program, the terminated staff and BUCFA leaders began setting up an independent organization. Several attempts at settlement were made with the Church Council, all of which came to naught. The Council finally voted to cease operating its feeding program, leaving room for the new independent organization with an experienced and dedicated staff to continue to fill the unique niche that EFP has filled for so many years. Thus, in January 2005, the Emergency Feeding Program of Seattle & King County emerged as a "new" entity- These drastic changes and accompanying misunderstandings have led to necessary budget cuts and staffing level cuts, but we are dedicated to preventing any service level cuts. The staff remaining is committed to maintaining the same level of service - both in volume and quality - that so many people and agencies have come to know and trust since 1977. We hope that with a renewed fundraising plan, after 2005 we may resume past staffing levels and thus operate at higher efficiency and with less stress on the existing staff- ~-2-3 B-6 Agency: EFP of Seattle & King County Program: Emergency Feeding Program 19. Outcome Measures: List one or two measurable outcomes of the proposed program. An outcome measure is a systematic way to assess the extent to which a program has achieved its intended result. An outcome answers the question, "What has changed in the lives of individuals, families, or the community?" The following chart is similar to the one used by agencies applying to United Way of King County. Refer to Appendix E for an example of a completed outcome measures form. RESOURCES ACTIVITIES . 14 nutritionally balanced and culturally sensitive food packs Cooperative partnerships with over 200 social/human service agencies 85 social service agencies have historically carried food on site, in addition to 29 church- based distribution centers in King County Staff and volunteers who coordinate, collect, sort, and pack food bags Daily distribution of food packs Resource referrals for every person receiving an EFP food pack to help address the wider array of problems associated with poverty and/or homelessness Bi-annual educational conferences for all service partners Special events that benefit the entire county such as the Mayors' Day of Concern for the Hungry Delivery of food packs to distribution sites and pick-up of food donations . . . . . . . . OUTPUTS OUTCOMES Auburn: . 1,800 unduplicated residents served . 10,800 unduplicated meals Federal Way: . 1,100 unduplicated residents served . 6,600 unduplicated meals . Immediate short~term hunger relief Through resource referrals offered at all referral & distribution sites, food recipients are linked with vital additional community resources for long-range help toward achieving stability and solvency, as well as raised awareness of the wider range of resources available . :r ~ 1l- Kent: . 5,600 unduplicated residents served . 33,600 unduplicated meals Renton: . 1,650 unduplicated residents served . 9,900 unduplicated meals B-7 Agency: EFP of Seattle & . J County Program: Er. . Jency Feeding Program 20. Discuss specific factors that demonstrate the organization can successfully manage this program. Discuss the program's service record to South King County residents and other programs related to the one proposed for funding. Give a description of and qualifications (titles, training, certification, etc.) of key staff and personnel responsible for this program. General service record: As a co-sponsored program of the Black United Clergy for Action and the Church Council of Greater Seattle, the Emergency Feeding Program effectively served the needs of more than a million people in hunger crisis throughout King County since 1977. As the newly independent Emergency Feeding Program of Seattle & King County, we have every intention of upholding the traditions of quality, integrity, compassion, and respect that have been the hallmarks of this program since its inception. Within the past 15 years, service has greatly expanded in South King County, and we hope to continue to locate new distribution points in that region to better address the growing needs there, particularly in Federal Way. Just under half of the Emergency Feeding Program's clientele in recent years have been residents of South King County. Key Staff: Arthur R. Lee has served as EFP's executive director since 1991. Under his leadership, EFP has introduced several special diet food packs including the Latino and Teen Snack packs, and the annual Mayors' Day of Concern for the Hungry food drive has grown to encompass 25 cities in King County. Arthur is a well-known, well-respected member of both the wider ecumenical Christian community and the social service delivery arena in King County. Rev. Sam Osborne has served as EFP's development director since early 2003. Sam brought seven years experience in nonprofit leadership and fundraising. Prior to working with EFP directly, he served as Executive Director for the Capitol Hill Community Resource Center, one of EFP's highest-volume distribution sites. Cate Hillard has served as EFP's Eastside coordinator for 14 years. Coordinating EFP's efforts to curb hunger in NE King County, is a seasoned professional and familiar friendly face to the many Eastside churches and social service agencies that participate in the Emergency Feeding Program. Brian Anderson, EFP's Eastside office manager, has been with the Program for just over a year, and is, as they say, a "perfect fit" We expect to work with Brian for many years to come. Additionally, he has served as the EFP liaison at Central Lutheran Church in Capitol Hill for several years. All staff mentioned above have bachelors level college degrees or higher. t=-- 2-S B-8 2005 Human Services Application (General Funds & CDBG) Worksheet 5: Program Revenue Agency: Emergency Feeding Program of Seattle & King County Programs: Emergency Feeding Program 21. Program Revenue: Provide detail on funding from ALL SOURCES including non-grant funding. Fe Current Year 2004 Approved Budget Next Year 2005 Committed for Revenue Sources (GF + CDBG) Estimate* 2005 Restricted Use (if any) ies: Auburn $ 7,800.00 $ 7,800.00 DYes Personnel and food Burien $ - $ - DYes Covinqton $ - $ - DYes Des Moines $ - $ - DYes Enumclaw $ - $ - DYes Federal Way $ 13,564.00 $ 15,000.00 DYes Personnel and food Kent $ 21,250.00 $ 26,000.00 DYes Personnel and food Renton $ 13,440.00 $ 14,400.00 DYes Personnel and food SeaTac $ 12,982.00 $ - DYes Tukwila $ - $ - DYes Seattle $ 35,171.00 $ 35,554.00 0ves deral: Dyes FEMA $ 41,963.83 $ 41,964.00 0 Yes Food purchase only DYes DYes te: DYes DYes DYes unty: DYes DYes . ...-......--.-.'.-..,... Dyes Foundations.) $ 36,000.00 $ 19,000.00 DYes United Way $ - $ - DYes Service Fees $ - $ - DYes Other $ 313,357.00 $ 329,317.00 DYes Total 2005 $ 495,527.83 $ 489,035.00 Cit Sta Co *2005 request will also be considered for 2006 funding by those cities on a two-year funding cycle for Human Services General Funds and/or CDBG Public Service Funds. Include program request for both General Fund and/or CDBG funds anticipated to be available for human services. !"'uos About Revenue Comments' ç---2þ (Insert hard copy of completed WorKsheet 5 as page 8-9a of application. Submit electronic copy of all worKsheets with application.) Agency: Emercency Feeding Progrom of SUttle & KlngJ:~unty Programs: Emergency Feeding Program 22. progrem Expense: Expenses listed by City will be utilized to determine Scope of Service for funding awards, Please see the definition of expenses to include in each category below, 2005 Human Services Application (General Funds & CDBG) Worksheet S: Progrom Expense C (1) Personnel Costs (2) Office Operating (3) TravelfTraining (4) Communications (5) Equipment (6) Professional (7) Direct Assistance to (8) Overhead Costs (NO! (9) Total Budget for Expenses Fees/Contracts Indiv .,(""" . "...nn.') Program Expense by 2004 2004 2004 2004 Source 2004 Budget 2005 Est. 2004 Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. 2004 Budget 2005 Est. 2004 Budget 2005 Est. Budget 2005 Est. 2004 Total 2005 Total es: Au"'~ 5300 5 300 2 500 2 500 S 7800 S 7800 ""'An S S vlM"'n S S S S n;-,n;;::¡-.w s . s .....;;;:;,w,;;- ~ InDo 4094 5000 S 13800 S 15000 An 21250 26000 s 21250 S 26 000 """'n 13440 10000 4400 S 13440 $ 14400 ,,~r~r 12982 S 12982 $ Ilk II~ S s $ - S <:t>,':¡:'~ 35171 35554 $ 35171 $ 35554 8"II"v"" 21193 21193 6 819 6 819 $ 28012 S 28 012 ,,""I'n'" 5 751 6 000 1917 1800 S 7668 S 7800 K"nmn", 3 000 3 000 S 3 000 $ 3 000 ~,,;;;¡¡;;--.. 3337 3337 1663 1663 S 5000 $ 5 000 S s derail s FF'MA 41 125 41964 S 41125 S 41964 $ S S . S Ite: S . S r s s I s $ tuntv: S S S - ; S $ $ F'n"n""'lnn' 36000 20 000 S 36 000 S 20 000 IlnltM Way s $ ~,;;;¡;;;;C~~ S $ Other 109504 56646 67 000 49 300 8.000 3,100 19000 22.000 6300 6,700 14.000 11000 72,000 72,000 48,415 40,524 S 344,219 $ 261,270 Tn~n< $ 240634 I ~ 177 030 $ 103000 $ 69300 $ 8000 $ 3100 $19000 $ 22000 $ 6300 $ 6700 $ 14000 I $ 11000 $ 130118 $ 136146 $ 48415 $ 40524 $ 569467 $ 465800 11 Fed ) ~ SÞ ~ Co Cete"orv: Include: Comments bv Acencv: Pe,.,onne' Co.t. Sala"e. & benefits OffleelOMratl"" Exoen... Offlee .upplle. rent & utilities repair & maintenance In.urance, postane & shlMI"" telenhone TravellTrainino Staff trave' & trainlno Communl..tlons Prlntlnn & advertisinn Eouloment Eoul ment ou<chased for the orooram Prole..lonll Fe../Contract. Prote..lonll fe.. or contract! to comolete orooram Direct ...tstance to Indlvldulis Motel vouchers etc, Ovemead Costs Admlnl!trative costs not InCluded In oe"onnel (Insert hard copy of completed WorUheet 6 IS page B.!b 01 application. Submit electronic copy ola" worlc!Mets wIth application,) 2005 Human Services Application (General Funds & CDBG) Worksheet 7: Program Personnel Agency: Emergency FeedIng Program of Seattle & King C Program: Emergency Feeding Program 23. Program Personnel: Complete for all personnel that will be paid for with grant award. Expenses listed by City will be utilized to determine Scope of Service for funding awards. List tit -.. --...-...- -- ..~,- .-. ~. ...- ,-,,~--,-- .-..-- -..- ..,-.---- ..-.. ,..- ~-'-'} -..- ,,-..-.., -A"'_"--- ...., ,,- _..u,-- "} ...- ",g..._""uu,,~ -'u__. (4) Position Three (5) Position Four (1) Personnel Costs (2) Position One (3) Position Two Admin/Operations Development (Salarv & Benefits) Executive Director Warehouse Mar/Driver Coordinator Director (6) Position Five (7) Position Six (8) Totals Expense by 2004 2004 2004 2004 2004 2004 2004 Source 2004 Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. ties: Auburn 5,300 5,300 0 0 2,650 2,650 0 0 0 2,650 2.,650 5,300 Burien 0 0 0 0 0 0 0 0 0 0 0 0 CovinGton 0 0 0 0 0 0 0 0 0 0 0 0 Des Moines 0 0 0 0 0 0 0 0 0 0 0 0 Enumclaw 0 0 0 0 0 0 0 0 0 0 0 0 Federal Wav 9,706 10,000 0 3.750 2,856 1,250 2.856 1,250 1,139 3,750 6850 10.000 Kent 21,250 2.6,000 0 6,500 7084 6,500 7084 6,500 0 6,500 14,167 26,000 Renton 13,440 10,000 0 3,750 4480 1,250 1,12.0 1,250 4,480 3,750 10,080 10,000 SeaTac 12.,982. 0 0 0 4,327 0 432.7 0 4,328 0 12,982 0 Tukwila 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total $ 62,678 $ 51,300 $ - $ 14,000 $ 2.1,397 $ 11,650 $ 15,386 $ 9,000 $ 9,947 $ 16,650 $ - $ - $ - $ - $ 46,730 $ 51,300 Ii \ ~ INO. of Hrs Per Position ITltlel: Duties: Week Comments bv Aaencv: 1 Executive Director Oversioht and leadershio 40 2. Warehouse Mar/Driver Coordinate food oackino and deliverY of food 40 3 Admin/Ooerations Coordinator Communicate with and coordinate distribution sites and referral aoencies 25 4 Development Director Marketino, communications, fundraisino. finance 40 5 . Note that 2004 numbers in Totals cells are not matching here due to shiftina of 6 staffino structure combined with our ohvsicallack of any of our 2004 record's. 7 8 (Insert hard copy of completed Worksheet 6 as page B-9c of application. Submit electronic copy of all worksheets with application.) Agency: EFP of Seattle & Ki'~ounty Program: Emf mcy Feeding Program Insert Completed Excel Worksheets 5, G & 7 Here: Worksheet 5: Program Revenue: Question 21. Program Revenue Worksheet 6: Program Expenses: Question 22. Program Expenses Worksheet 7: Program Personnel: Question 23. Program Personnel riíJ Provide Electronic Excel Spreadsheet to cities requesting electronic files in the supplemental information from which funding is requested by this application. 24. Program Budget - Administration: What percentage of this program budget is used for administration (include all costs related to carrying out activities assisted in whole or in part with grant funds). [;] 25. What plans does the agency/program have to leverage other funding? Do any funding sources require a match from a City? . As part of a major capacity-building project completed throughout 2003-2004, the EFP operates with a strong strategic fundraising/marketing/communications plan. Part of the strategy for 2005 will be tapping private foundations for grants - an area that has historically represented a small fraction of EFP's income. While this will help with operational costs for this year, we will simultaneously begin vigorously rebuilding our database of private donors through several targeted public and direct mail campaigns and special events throughout the year. Additionally we hope to regain the support of some of our historic funding sources that have temporarily withheld funds as a result of the recent situation with the Church Council of Greater Seattle. \=--2, 8-9 26. National Objectives for the CDBG Program: Programs must meet National Objective #1 for the CDBG Program - Activities Benefiting Low- and Moderate-Income Persons. Choose the most appropriate box below (1 or 2) to show how the program meets the national objective. Contact the City for technical assistance if you are not sure which box to check. 1. Area Benefit: The project must serve either an area which is primarily residential and predominantly low- and moderate-income as determined by Census Tract and Block Group data. Contact the City for this information. @J Required Attachment: Attach a map indicating the proposed project location and boundaries of the area that will directly benefit from the proposed project. With the attachment, briefly describe how the boundaries of the service area were determined. Include the Census Tract and Block Group. Please contact the each City included in boundaries for technical assistance. ~ 2. Limited Clientele: The project must be limited to serving a predominantly low- and moderate-income clientele (choose one of a, b, or c) (a) Agency Maintains Client Information Verifying a minimum of their clients are 51 % Low/Moderate income per Official HUD Income Guidelines (Appendix A). @J Attach a copy of intake form used to verify client income and household size What is the annual percentage of low/moderate income persons served? - OJ¡ - (b) Presumed Benefit: The facility will exclusively serve (check one): - elderly persons (over age 62) - battered spouses - illiterate adults (not ESL) - persons living with AIDS - homeless persons - migrant farm workers - abused & neglected children - severely disabled adults See Appendix E for the definition ~ (c) Nature/Location: Facilitieswhich due to their nature or location can reasonably be assumed to serve predominantly low- and moderate-income persons (Le. food banks, clothing bank, facilities serving residents of public housing) \=-30 C-10 Attachments Following are all requested attachments EXCEPT: . Board resolution authorizing submittal of this application (to follow 02/17/05) Minutes of last three Board meetings (to be obtained from Board Chair a.s.a.p) Most recent financial audit cover letter (no audit has yet been conducted) . . . Most recent audit management letter (same as above) Most recent year-end financial statement (N/A) . t:--3) ~¡:.,:r:Åppéñdix::Ô:Agéhcy",C9htäët,:sheêt:'::;'." .' : ',.' , ,::' Please provide the following information for the agency and for the program(s) which are applying for funds. Agency Contacts General Agency Name: Address: City/State/Zip: Phone/F ax: Name: Direct Phone: E-Mail: Executive Director Development Director (or Grant Writer) Name: Direct Phone: E-Mail: Name: Direct Phone: E-Mail: Finance! Accountant (person signing invoices) Emergency Feeding Program of Seattle & King County- 2615 South Jackson Street Seattle, WA 98144 Ph. 206/329-0300; Fax 206/860-8200 Arthur R. Lee 206/329-0300 arth urrlee@emergencyfeeding.org Rev. Sam Osborne 206/329-0300 sam@emergencyfeeding.org Arthur Lee or Sam Osborne same as above Program Contacts (Should be personnel who are capable of answering program-specific questions, and who are available April- August for contact) Program Name: Emergency Feeding Program of Seattle & King County Staff NamelTitle: Same as above. Direct Phone: E-Mail: Program Name: Staff NamelTitle: Direct Phone: E-Mail: Program Name: Staff NamelTitle: Direct Phone: E-Mail: Program Name: Staff NamelTitle: Direct Phone: E-Mail: \=- 32- C-36 5,Lî CITY OF FEDERAL WAY CITY COUNCil PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: March 7, 2005 --Ào(L- Kelli O'Donnell, C BG Coordinat8V'~ David Mose Manager Direct CDBG titlement Update Every three years the City of Federal Way has the option to receive Community , Development Block Grant (CDBG) funds directly from the Federal government or as a pass- through from the King County CDBG Consortium. Federal Way must notify the Department of Housing and Urban Development (HUD) and King County by mid-2005 of how we choose to receive CDBG funds for the 2006-2008 period. The following information is an update on issues impacting this decision since the February PRHS&PS Committee meeting. 2005 CDBG Funding & Funding History: Federal Way has received the final CDBG funding amounts for 2005. In addition to a 5% cut by Congress to the 2005 CDBG program, Consortium cities have had to absorb the increased cost of the County administration of the CDBG program. Attachment 1 is the final funding for Federal Way CDBG projects by category. Attachment 2 is a chart showing the funding history of Federal Way as a member of the King County CDBG Consortium, funding levels if Federal Way had been an entitlement city, King County CDBG Consortium history, and comparisons of funding levels by category. Update on the President's 2006 Budget: After analysis by the National League of Cities, the U.S. Conference of Mayors, and the National Association of Counties, it has become apparent that the President's 2006 budget proposes the elimination of the CDBG program with the creation of the Strengthening America's Communities Initiative. The Initiative combines CDBG with 17 other programs and moves them to the Department of Commerce. The new program would be funded at $3.71 billion rather than the combined total of $5.31 billion that the 18 programs were funded at in 2005. CDBG alone was funded at $4.15 billion in 2005 after a 5% decrease from 2004 funding. The new Strengthening America's Communities Initiative would target funding to high poverty areas. Attachment 3 includes: a letter from Mayor McColgan to Patty Murray in support of the CDBG program; a news release from the U.S. Department of Housing and Urban Development (HUD) that outlines the President's budget impacts on HUD; a comparison of the proposed 2006 funding to 2005 funding by program; and a chart outlining the programs that would be combined into the Strengthening America's Communities Initiative with a report from the National Association of Counties (NACo) that details how the proposed budget would impact a number of programs that serve King County. There has been a concerted national effort to urge Congress not to implement the Strengthening America's Communities Initiative and return CDBG funding to the 2004 level of $4.7 billion. Whether or not the proposed budget is adopted by Congress for 2006, the federal budget constraints are expected to have an impact on the CDBG program over the 2006-2008 funding period. Impacts on other agencies/programs serving Federal Way residents are also a concern. b~\ Update on the King County CDBG Consortium/Overhaul: Federal Way has three options to consider: A. The City self-administers the CDBG program as a direct entitlement. B. The City joins the King County CDBG Consortium and partners with the County to administer the program and splits administration funds available to administer the program. The City gives the CDBG funds to the King County CDBG Consortium to administer the program. -. C. At this time, it appears that the Consortium will move to a regional distribution system with agencies applying to King County for all CDBG public service and capital projects (Option C). Discussion is underway as to whether the process will be divided into a South King County and North/East King County application process. The majority of cities in the Consortium would no longer have the option to hold their own allocation process and would no longer have any CDBG funds to pay for local administration. The entitlement size cities of Federal Way, Renton, and Shoreline (known as joint agreement cities in the Consortium system) are in discussion with King County on Option B. The cities would perform additional capital project management duties and King County would administer regional projects and continue to meet HUD administrative requirements. The County and City would have a set percentage of planning and administration funds to perform the agreed to duties. The percentages have not yet been determined. The County is also proposing that in Option B and Option C a percentage of CDBG funds would be set aside for the Housing Repair Program and the Housing Stability program. Again, the percentages have not yet been determined and could impact the feasibility of Option B. A meeting to continue negotiation of Option B is expected to be held in mid-March. The Human Services Commission reviewed the proposed options at their February 28.2005, retreat. The Commission preferred Options A and B but indicated that additional information is needed on all of three options before a recommendation can be forwarded to the City Council. . Based on prior year notifications by HUD, Federal Way must make a decision to remain in the King County CDBG Consortium for the 2006-2008 period or return to direct entitlement status by approximately May 30, 2005, unless an extension is granted from King County and HUD. Staff has asked that the County request an extension from HUD due to the fact that the recommendations for the King County CDBG Consortium for 2006 and beyond will not be finalized until the end of April and negotiations on Option B have not been finalized. It will not be possible to complete a fiscal analysis of the benefits of staying in the Consortium until the future operation of the Consortium is finalized. Please contact me at (253) 835-2653 or keIlLodonnell@citvoffederalwav.com if you have any questions regarding this item prior to the meeting. b-L- A+r a dt mtd- I City of Federal Way Final Funding - Reductions to 2005 CDBG Program 2005 Funding Recom Share of RedL Revised 2005 Boys & Girls Club YDC $ 150,000 $ (11,492) $ 138,508 FW Senior Improvements $ 97,278 $ (7,453) $ 89,825 Federal Way Housing Repair $ 57,242 $ (4,385) $ 52,857 $ 10,102 $ (774) $ 9,328 KCHA South ridge House $ 100,000 $ (7,661) $ 92,339 MSC Employee Development Services $ 103,050 $ (7,895) $ 95,155 PICC $ 50,000 $ (3,831) $ 46,169 Reduction to 2005 Capital Projects $ Reduction $ $ 567,672 $ (43,491 ) 524,181 (43,491) $ 524,181 2005 Funding Recom I Share of RedlRê";i$Ø9ZQQ5 FW Mentoring Program Big ¡ Brothers Big Sisters of King & Pierce County $ 18,443 $ (1,319) $ 17,124 Primary Dental - Community Health Centers of King County $ 14,338 $ (1,025) S 13,313 *FW Emergency Feeding Program - Agency TBD $ 10,000 $ 10,000 Adult Day Care FW Senior Center $ 12,500 $ (894) $ 11,606 PACT - Institute for Family Development $ 13,800 $ (987) $ 12,813 *Adult Day Health - ElderHealth $ 10,000 $ 10,000 CARES Program - FW Norman Center YMCA $ 34,894 $ (2,496) $ 32,398 Projects Reduced $ 93,975 $ (6,721) $ 87,254 Reduction to 2005 Public Service Projects *Projects At Minimum $ Total Public Service Projects $ Reduction $ $ 20,000 , 113,975 (6,721) 107,254 $ $ 20,000 107,254 FW Planning & Admin City of Federal Way Reduction to Planning & Admin . 2005 Funding Recom Share of Red Revised 2005 $ 75,149 $ (7,396) $ 67,753 $ 75,149 $ (7,396) $ 67,753 $ (7,396) $ 67,753 b -~3 - Federal Way CDBG Historical Perspective - Entitlement v. Pass Through 2000 $ 515,000 $ 88,284 $ 26,019 $ 67,557 $ 55,243 $ 2001 $ 514,205 $ 91,065 $ 25,929 $ 72,065 $ 31,094 $ 2002 $ 517,385 $ 102,175 $ 26,973 $ 41,754 $ 101,129 $ 2003 $ 896,000 $ 122,090 $ 29,917 $ 89,170 $ 131,930 $ 2004 $ 867,000 $ 141,431 $ 34,500 $ 179,072 $ 125,527 $ 2005* $ 818,405 $ 150,269 $ 34,500 $ 50,208 $ 15,344 $ * February 2005 estimates -Consortium maximum of $300,000 reached in 2004 .~ , ~. "" 2000 $ 589,000 $ 117,800 $ 88,350 $ 382,850 2001 $ 608,000 $ 121,600 $ 91,200 $ 395,200 2002 $ 616,000 $ 123,200 $ 92,400 $ 400,400 2003 $ 896,000 $ 179,200 $ 134,400 $ 582,400 2004 $ 867,000 $ 173,400 $ 130,050 $ 563,550 2005 $ 818,405 $ 163,681 $ 122,761 $ 531,96~ 'ii"M~§ígrY..~' Q.g~i9pñ~y ~~ §§Ig .,~ptti ym<~ 2000 $ 7,013,000 $ 1,017,921 15% $ 88,284 2001 $ 7,303,000 $ 1,053,622 14% $ 91,065 2002 $ 7,191,000 $ 1,136,414 16% $ 102,175 2003 $ 7,448,000 $ 1,224,292 16% $ 122,090 2004 $ 7,164,000 $ 1,229,827 17% $ 141,431 2005* $ 6,774,405 $ 1,306,670 19% $ 150,267 523,497 $ 82,641 $ 89,760 $ 434,480 500,370 $ 75,694 $ 86,377 $ 456,591 531,120 $ 66,056 $ 86,263 $ 507,949 965,093 $ 90,048 $ 90,071 $ 404,970 995,668 $ 84,579 $ 114,696 $ 796,393 699,188 $ 67,753 $ 107,254 $ 524,181 , I~ ¡ ~ i \)J ~W:I: :1110""1 ~I iii III) Ie ;JUI;JiU.811 ,l;:m 2000 $ 434,480 $ 382,850 $ 51,630 2000 $ 88,284 $ 117,800 $ 206,084 $ 117,800 2001 $ 456,591 $ 395,200 $ 61,391 2001 $ 91,065 $ 121,600 $ 212,665 $ 121,600 2002 $ 507,949 $ 400,400 $ 107,549 2002 $ 102,175 $ 123,200 $ 225,375 $ 123,200 2003 $ 404,970 $ 582,400 $ (177,430) 2003 $ 122,090 $ 179,200 $ 301,290 $ 179,200 2004 $ 796,393 $ 563,550 $ 232,843 2004 $ 141,431 $ 173,400 $ 314,831 $ 173,400 2005 $ 524,181 $ 531,953 $ [1,772) 2005 $ 150,267 $ 163,681 $ 313,948 $ 163,681 $ 268,211 .'l¡:¡¡:::¡:.r.rf:JII $ 878,881 WI' 1.t.'1!!11 ;mijU;JjmmI8)ííl;j{;JJ[4]{~ 2000 $ 89,760 $ 88,350 $ 1,410 ~ 2001 $ 86,377 $ 91,200 $ (4,823) I 2002 $ 86,263 $ 92,400 $ (6,137) .. (J) 2003 $ 90,071 $ 134,400 $ (44,329) 2004 $ 114,696 $ 130,050 $ (15,354) 2005 $ 107,254 $ 122,761 $ (15,507) $ (84,740) '4, å Fëderal Way /J+f tL cl1 ~f 3 CITY HALL 33325 8th Avenue South. PO Box 9718 FederalVVay, VVA 98063-9718 (253) 835-7000 www.cityoffederalway.com CL March I, 2005 The Honorable Patty Murray United States Senator, State ofWashil!gton 173 Russell Senate Office Building Washington, D. C. 20510 -~ RE: Support for the Community Development Block Grant (CDBG) Program FY2006 Dear Senator Murray: The City of Federal Way is asking your continued support of the Community Development Block Grant (CDBG) program. The President's FY06 budget proposes the elimination of CDBG, along with 17 other programs, to create a new initiative in the Department of Commerce. The City of Federal Way utilizes CDBG funds to meet the stated goals of the program: to provide decent housing and a suitable living environment and expanded economic opportunities for our low- and moderate-income residents. Since 1991, Federal Way has invested over $7 million in CDBG funds to capital projects and human services programs that help our neediest citizens. A local grass roots organization has used CDBG capital funds to purchase 10 units of transitional housing for homeless women and children since 1997. This program has served 94 families to date and has a 72% success rate for moving families into pennanent housing since inception and has increased their success rate to 94% in the past three years. Programs such as this would not be possible without the CDBG program. In many cases, CDBG funds are the only source of government capital funds available to non-profit organizations that do not provide housing. The CDBG funds awarded show local support and are used to leverage funds from private investors and foundations. In 2004 alone Federal Way's CDBG program has: .:. Assisted agencies in serving 2,669 Federal Way residents with public services such as emergency food, adult day care/adult day health, employment services, youth mentoring, and family counseling. .:. Provided 39 Federal Way households with emergency grants for life threatening repairs for homeowners and mobile home repair grants to Federal Way families earning less than 50% median income and deferred loans for housing repairs to families earning less than 80% median income. b-Jo .:. Contributed funds to build a new facility for abused deaf women and a youth development center for teenagers, constructed a playground, and helped expand a children's therapy center. CDBG funds also allow cities to fund additional infrastructure projects in low- and moderate- income neighborhoods. Federal Way infrastructure projects include a pedestrian signal serving residents of senior housing accessing local shopping and the installation of 22 street lights in a neighborhood that a coalition of government, local agencies and businesses have been working to Weed and Seed -. The CDBG program has been a success story for 30 years with formula grants that go directly to local communities to provide housing and services for our residents. Out communities continue to have a need for the investment ofCDBG funds as we deal with increasing housing costs and the recovery of our local economy. We ask that as you and other Members of Congress evaluate the President's proposed FY 2006 budget and shape the various appropriations bills that you head off any proposals which would further reduce funding for critical programs such as the CDBG. We also ask that the US. Department of Housing and Urban Development be funded at $4.7 billion for FY06 with no less than $4.350 billion in formula funding. Sincerely, :~ ) d/~ ~; I /t//. t~ /V~ '-D~McCo 19an Mayor C: The Honorable Maria Cantwell, US. Senator The Honorable Adam Smith, US. Representative The Honorable Members of the Budget & Appropriations Committees For the House and Senate Federal Way City Council Members David Moseley, City Manager Derek MathesoIl, Assistant City Manager Kathy McClung, Director of Community Development Services &--0 Printer-friendly page from www.hud.gov Itf 1- A. éh fYl tY1-r .5 1Q ! This page is located on the U.S. Department of Housing and Urban Dev~lopr Homes and Communities Web site at http://www.hud.gov/ news/ release.cfm?CONTENT=prOS-O 14.cfm. News Release. -*' HUD No. 05-014 Brian Sullivan (202) 708-0685 www.hud.gov/news/index.cfm For Release Monday February 7, 2005 BUSH ADMINISTRATION PROPOSES $28.5 BILLION HUD BUDGET - SPENDING PLAN CONTINUES COMMITMENT TO HOMEOWNERSHIP AND HOMELESS ASSISTANCE Increases proposed for Section 8 and programs designed to end chronic home/essness WASHINGTON - The Bush Administration's proposed budget for fiscal year 2006 includes $28.5 billion for programs administered through the Department of Housing and Urban Development. While the President's spending plan proposes needed reforms and consolidation in some housing and development areas, HUD Secretary Alphonso Jackson said the budget signals a continued commitment to increasing record homeownership and ending the most chronic forms of homelessness. The 2006 HUD Budget also proposes a $1 billion increase in funding for the Housing Choice Voucher Program, commonly referred to as Section 8. This significant increase brings HUD's total commitment to helping lower income families find affordable rental housing to approximately $18.4 billion or 65 percent of the Department's overall budget. This budget reflects some of the tough choices we must make to continue meeting our nation's key priorities," said Jackson. "Our commitment to expanding economic opportunity through homeownership continues and we will make certain we house and serve those who are most vulnerable." In releasing details of next year's spending blueprint, Jackson said the President's budget "will launch needed reforms, consolidate duplicative programs, and improve accountability in an effort to boost the effectiveness of HUD's commitment to our nation's cities, counties and smaller communities." To read more about HUD's 2006 http://www.hud.gov/utilities/print/print2.cfm? page=-o~^r;yhttp%3 A %2F%2Fwww%2Ehud%2Eg... 2/23/2005 b" ~\ Printer-friendly page from www.hud.gov Page 2 of 4 Budget, visit HUD's website. Promoting Economic Opportunity and Ownership Today, more Americans own their own homes than ever before yet minority families continue to lag behind the rest of the nation when it comes to homeownership. To close this gap, President Bush challenged the nation in June 2002 to create 5.5 million minority homeowners by the end of this decade. Since the PrE;.5ident issued his challenge, 2.2 million minority families have joined the ranks of homeowners. In FY 2006, HUD will pursue a number of initiatives to narrow the minority homeownership gap and to achieve the Administration's new goal of creating seven million affordable homes over the next decade. The Budget includes several programs designed to advance the President's homeownership agenda: The American Dream Downpayment Initiative (ADDI). The 2006 Budget provides $200 million to fully fund this Initiative. ADDI helps first-time homebuyers with the biggest obstacles to homeownership - the down payment and closing costs. Since President Bush signed this initiative into law, ADDI has helped more than 3,500 families to purchase their first home - of which more than half were minorities. Zero Percent Downpayment Option. The Administration proposes a zero downpayment mortgage option in the Federal Housing Administration (FHA) that would allow first-time buyers with a strong credit record to finance 100 percent of their home purchase including closing costs. The Budget also proposes a program called Payment Incentives, which would allow borrowers with limited or weak credit histories to purchase homes by initially paying higher mortgage insurance premiums that would gradually be reduced after a period of timely payments. In 2006, these new mortgage programs will help more than 250,000 families to buy a home of their own. Self-Help Homeownership Opportunity Program (SHOP). The Budget proposes $30 million for HUD's SHOP Program which taps into the power of volunteerism, the experience of tradesmen and the hard work of the families themselves to increase homeownership. Those who benefit from SHOP funds contribute at least 100 hours of their own "sweat equity" to help make a house their home. By contributing time and their own labor, families join volunteers and contractors to construct or rehabilitate their homes. Single-Family Affordable Housing Tax Credit. To stimulate the production of affordable homes in distressed communities where such housing is scare, the Administration will again propose a tax credit of up to 50 percent of the cost of new construction or rehabilitation. This tax credit targets low-income households earning http://www.hud.gov/utilitíes/printlprint2.cfm?paged!O'l:^tíi> http%3A%2F%2Fwww%2Ehud%2Eg... 2/23/2005 6~4 Printer-friendly page from www.hud.gov Page 3 of 4 less than 80 percent of an area's median income. Serving Society's Most Vulnerable Continuum of Care. The President is proposing record levels of funding to house and serve homeless persons and families. The 2006 Budget provides $1.44 billion through HUD's Continuum of Care homeless assistance grants, $200 million more than in 2005. The funding, along with greater coordination at the federë;1 level, will help meet the Administration's goal of ending the most cnronic forms of homelessness for those living with a mental illness, addiction or disability. Consolidation of Homeless Programs. The Administration intends to propose consolidating HUD's homeless assistance programs, each with their own rules and eligibility requirements, into a single program. This will greatly simplify the grant application process; streamline local planning; and, speed delivery of resources to those who need it most. In addition, the proposed consolidation will satisfy requests from local "continuums of care" for a more flexible program that would allow.them greater discretion and control in meeting the needs of homeless persons in their community. Housing for Returning Ex-Offenders. In his State of the Union address, the President proposed a four-year, $300 million Prisoner Re-entry Initiative to help ex-offenders make a successful transition to community life and long-term employment. The Budget provides $75 million for this joint initiative in 2006, including $25 million from HUD. In cooperation with the Departments of Justice and Labor, this is an important prevention program, offering transitional housing to ex-offenders who are at high risk of becoming homeless. Reforming HUD Programs to Make Government More Effective &"0 Reforming Community and Economic Development Programs. http://www.hud.gov/utilities/print/print2. cfrn ?page=80~^@http%3 A %2F%2Fwww%2Ehud%2Eg... 2/23/2005 Reforming Low-Income Housing Assistance. HUD's Section 8 Housing Certificate Fund provides rental subsidies to more than three million families nationwide. In 2001, the Section 8 programs consumed 43 percent of HUD's annual Budget. This year, that figure had risen to 57 percent, and will surpass 65 percent in the Department's 2006 Budget. This rate of increase, combined with an extremely complicated set of laws and rules that govern the voucher program, limits the program's effectiveness to help families, many of whom must wait years to receive any help from their local housing authorities. HUD's 2006 Budget for Section 8 programs will continue to promote self-sufficiency and provide significantly more flexibility to allow local housing authorities to help even more families seeking affordable housing. Printer-friendly page from www.hud.gov The Budget proposes a new $3.7 billion program within the Department of Commerce called Strengthening America's Communities Program to support local communities' efforts to improve their economies and their quality of life. This initiative will -¥ consolidate HUD's Community Development Block Grants and (\ se~~ral other federal development programs ~~to a more tar.geted, .. unified program that sets stronger accountability standards In exchange for flexible use of the funds. Strengthening America's Communities Program will target funding ~ high po~rty areas, offer greater incentives and increase accountability so fe-creral development dollars actually make a concrete difference in distressed areas. Page 4 of 4 ) Housing for the Elderly. The Administration's 2006 Budget calls for a comprehensive review of HUD's Section 202 program that suffers from several performance shortcomings including construction delays and cost overruns. The Administration will investigate ways that this elderly housing program can be reformed to deliver critically needed housing to senior citizens in a more effective and timely way. HUD is the nation's housing agency committed to increasing homeownership, particularly among minorities; creating affordable housing opportunities for low-income Americans; and supporting the homeless, elderly, people with disabilities and people living with AIDS. The Department also promotes economic and community development as well as enforces the nation's fair housing laws. More information about HUD and its programs is available on the Internet at www.hud.gov and espanol.hud.gov. ## NOTE: For a detailed summary of HUD's proposed FY 2006 budget, visit HUD's website U.S. Department of Housing and Urban Development 451 7th Street, S.W., Washington, DC 20410 . Telephone: (202) 708-1112 Find the address of a HUD office near you .~ _/ ~- (}) http://www.hud.goy/utilities/print/print2.cfm?page=80$^@http%3 A %2F%2F WWWO/o2Ehud%2Eg.. . 2/23/2905 County News, Fcl.>ruary 14,2005 1 President Bush's Proposed FYO6 Budget \! ~~,J:YQ.~.Açt~ ~" JA.ppro p ria ti 0 n s """';"";"", "':'.;"}"",",',.,."",>',,' """""<,,"',n..'n',;,, ',", "'".',..""" NACo's II policy steering committccs will discuss the president's propos~d FYO6 budg~l, at length. during Iheir mee!ings at the L~gisla- tive Conference. March 5. NACo members may attend any steering committee meeling, however, only committee members may vote on policy posilions, ¡[you would like more in[orl11alionon NACo's policy process, please visit the Members-Only section of NACo'5 Web site: wwwnaco.org, FYOS FYO6 >~rce.nt .1 fnacted Budget $ if! mi/lions $in millions Changed '. . - Rural Communitv Advancement ProQram $716 $521 -27% Rural Utilities Service 553 450 -19% Rural Business Cooperative Service 74 44 -40% Rural Communitv Facilities ProGram 89 28 -69% CommunJty'and Econojl'licDevelopment::' è'<,'c." :!" '"...,:': ;:':'i:,' ,:,~,i::' CDBG foffilula orants 415000 0 -100% Brownfields 24 0 -100% Rural Housino & Economic Development 24 0 -100% CDBG Section 108 Loan Guarantees 6 0 -100% HOME Investment Partnerships ProQram 190,00 194000 2% Economic Develooment Administration 257 27 -90% Economic Develooment ChallenGe Fund 0 3.71 100% . EPA 7790 7,570 -3% SuDerfund 1,248 1,215 -3% Brownfields 150 210 40% LU.5,T. Clean-up ' 69 73 6% Clean Water State RevolvinQ Loan Fund 1,100 730 -34% Drinkina Water State RevolvinQ Loans 850 850 0% -. . ., Help America Vote Act - State Grants I 01 01 0% I Election Assistance Commission I 141 181 29% I I I I I Health Centers 1734 2,038 18% National Health Service Coms 132 127 -4% Nurse Trainina ProGrams 151 150 -1% Ctrs. for Disease Control and Prevention 4,572 4017 -12% Substance Abuse & M.H.5ervices 3268 3215 ,2% UncomDensated Care for IIIeQal Aliens 250 250 0% Medicaid 188497 192,718 2% SCHIP 5,343 6,233 17% Rvan White HIV/AIOS 2073 2073 0% Rural Health 144 29 ,80% Bioterrorism (Hospital Preparedness) 491 483 -2% Medicare PrescriDtion OruQs 0 58 492 100% 0' . . . TemD. Assistance far Needv Families 17881 16 689 -7% Foster Care & Adaotion Assistance 6806 6,620 -3% Head Start 6,843 6,888 1% Child Care Entitlement Payments 2,717 2,717 0% Low-Income Home Enerav Assistance 2,115 2,026 -4% Child Care & Development Block Grant 2084 2084 0% FY05 FY06 Percent Enacted Budget Changed $ inmil/ions $ in millions . '. Social Services Block Grant .., 1,700 1,700 0% Community Services Block Grant - 842 0 -100% Refugee and Entrance Assistance 430 489 14% Horne & Community Based Centers 354 354 0% ConqreQate Meals 387 387 0% Horne-Delivered Meals 183 183 0% National Familv CareQiver Support 162 162 0% Food Stamps 32 537 35 996 11% Child Nutrition 12 367 12,913 4% Women, Infants and Children 5,241 5,576 6% Title I Education for the Disadvantaaed 12 740 13 342 5% Special Education State Grants 10 589 11 098 5% Hiah School Intervention Initiative 0 1240 100% Vocational and Adult Education 1,000 0 -100% 3uj¡ticeandPublicSafetvil;t';'{""'::..;i'"iC:~, '." ,'; , '., Justice Assistance Grant ProQram 634 0 -100% Edwards Byrne Discretionary 170 0 -100% State Criminal Alien Assistance 305 0 .100% Juvenile Accountability Block Grant 55 0 -100% Methamphetamine Enforcement 53 20 -62% Violence Aqainst Women 387 363 -6% Juvenile Delinquency Block Grants 0 43 100% FIRE Grants 715 500 -30% EmerQencv ManaQement Perfoffilance 180 170 -6% Metropolitan Medical Response System 30 0 -100% Disaster Relief Fund 2.042 2,140 5% Flood Map Modernization Fund 200 200 0% National Predisaster MitiQation Fund 100 150 50% . State Homeland Security Grant ProQram 1,100 1,020 -7% Urban Area Security Initiative 885 1,020 15% Law Enforcement Terrorism Prevention 400 0 -100% ... . . Dislocated Workers TraininQ 1,467 l,350 -8% Adult Trainino 891 866 -3% Youth TraininQ 986 950 -4% MiQrant and Seasonal Faffilworkers 75.8 0 -100% Job Corps 1,547 1,517 -2%" ,',c,; Community ColleGes Initiative 248 250 1%' Prisoner Re-entrv 19,8 35 77% Personal Re-emplovment Accounts 0 0 0% Public Uinds ,,'i.é."""('¡¡;'4,;;,:,~,::,,'>h:(i;";;;':":'. ,.. ',. '",', ' ",' ' " Payments in lieu of Taxes 227 200 -12% Re(uqe Revenue Sharing 21 21 0% Healthv Forests Initiative 811 867 7% .. Federal-aid HiQhwav 34 422 34700 1% Transit Formula 3,950 6135 55% Transit Capital Investment 3,262 1563 ,52% Job Access 124 0 -100% Airport Improvement Program 3,500 3.001 -14% Small Community Air Service 20 0 -100% Essential Air Service L02 50 -51% Amtrak 1,207 360 -70% High-Speed Rail 31 0 -100% Maritime Security 98 122 25% L,. [~ $1a.89b ~ \ - vJ $11.79b FY2005 35 Economic and Community Development Programs Total: $16.2 billion ~OM' ~HO' (~HJ (~g' @ (CFG' L3~~~êJËJ' EPA SBA SBA CFL. BAC '504 . HUB ARC Dena ,.. ËJêJ'800S $5.31 b ~--- __I ~ --- I HUD USDA Treasury HHS Commerce FY2006 20 Economic and Community Development Programs Total: $15.5 billion (including 18 programs consolidated into 1 new program,. a 4% reduction from FY 2005) (~~H'Úg , 8 ~ IJ . ~Sue:' rARC' ~e",' Ël81J1J 88 $3.71b I = Increase above 2005 funding = New tax initiative NACo I Home Page 1 of 7 N¡\ I: l~~.~~ ~~~~ President's 2006 budget slashes county funding By NACo Legislative Affairs Staff President George W. Bush sent a $2.57 trillion FY06 budget to Capitol Hill that dramatically cuts into federal proqrams affectinq counties. The budget includes $840.3 billion for discretionary programs subject to annual appropriations. -~ The budget plan envisions a 2.1 percent increase in discretionary spending, lower than the inflation rate, and $137 billion in savings over 10 years from cuts to mandatory programs, including Medicaid and increases from user fees such as increased prescription drug co-payments for veterans. Under the budget plan, about half of FY06 discretionary spending, $419.3 billion, would be for defense programs, including base construction and housing, a 4.8 percent increase over last year. The budget proposes to eliminate or sharply reduce 150 federal programs, saving about $20 billion, and cut overall non-security discretionary spending by nearly 0.6 percent, while proposing hefty increases for defense and international programs. The budget predicts the deficit, originally projected at $521 billion in FYOS, will actually be $427 billion in FYOS and then decline to $390 billion in FY06 and gradually to $207 billion in FY10. By FY09, the deficit is projected to fall to $233 billion, meeting the president's target of halving the deficit within four years. Over the coming months NACo will be participating in numerous meetings, coalitions, press events, fly-ins 'd other efforts to reduce the negative impact of the proposed reductions in domestic discretionary .ograms affecting county government. A brief description of the budget by functional areas follows: Transportation I Public Lands I Labor and Employment I Homeland Security Justice and Public Safety I Human Services and Education I Health Finance and Interqovernmental Affairs I Environment, Enerqy and Land Use Community and Economic Development I Aqriculture and Rural Affairs . Agriculture and Rural Affairs The FY06 proposed budget calls for a 10 percent cut within the U.S. Department of Agriculture (USDA). The Rural Community Advancement Program (RCAP), which is the umbrella program for USDA's rural utilities, business and community facilities programs, is slashed by $195 million to $521 million. The Rural Utilities Service is cut $103 million, the Rural Business Cooperative Service is reduced by $30 million and community facilities programs are cut by $61 million. In addition, given the current budget constraints, the Bush. administration is proposing a number of reforms to reduce mandatory USDA spending. The reforms would include reducing crop and dairy payments to farmers by 5 percent and lowering the payment cap for individuals to $250,000. .~.~.~."".w~www~.~~w--..w.~.~.w'w.w~-__~"w_m~W_.wW"W_~'ww_.ww._--_.~~w__.ww~...w_~w_.~~ww._~_..www..w_w.._w.w..w.~M"'~~'W'W'WW~~~~W~~~-'W_W~W~~-"-~~~"W~- . Community and Economic Development Ji CDßér e president's blueprint radically restructures federal community and economic development programming. . .Ie FY06 budget documents eliminate Community Development Block Grant formula grants, along with other community planning and development programs at HUD such as brown fields and rural housing and economic development. b - Jt-{ bttp:l/www.naco.orgIPrinterTemplate.cfm ?template=/r' O'1tentManagementfContentDisplay. cfm&... 2/14/2005 NACo/Home Page 2.of 7 In their place, the administration proposes a new funding stream for federal community and economic development programs that will be administered at the U.S. Department of Commerce (DOC). Titled the "Strengthening America's Communities Grant Program," the DOC initiative will consolidate community and economic development programs from five federal agencies including the Commu, , Development Block Grant program. The DOC initiative would be funded at $3.71 billion, which is below the $5.8 billion FY05 allocation for the 18 programs under consolidation. The criteria for distributing dollars under the new initiative has yet to be developed. Factors that Commerce Department officials are considering include poverty and job loss in distressed communities. DOC documents released describing the initiative note that some funds will be distributed bas«d on how well communities comply with No Child Left Behind requirements, whether communities have -implemented a process that reduces regulatory barriers to affordable housing and violent crime rates. The budget documents continue to reflect the administration's emphasis on homeownership opportunities. The president requested $200 million for down payment assistance through the American Dream Down Payment Initiative and $40 million for housing counseling. The administration proposed to terminate the HOPE VI Revitalization of Severely Distressed Public Housing Program. Other administration priorities include ending chronic homelessness and reforming both the Housing Choice Voucher Program and oversight of the Government-Sponsored Enterprises. The HOME program received a $41 million increase to $1.941 billion. Return to top ... '.".'.'.'.'.'.""."."."'.'.".'.'.'.".'.'.'.'.'.'.W.'.w.'.'."."'.'.'.'.'.w.'.'.w.'.w,w.'.'.'.'.'.'.''.'.'.".'.'."w."'.W.".'.".".'.'.'."..w.'.'.'.'.W.'.'.'."".'.'.W".'.".W".'.'.'.'.W.'.'.'w.'.'.'.'.'.Ww.W.w.'.'.'.'.'.".'..'.'.'.".'."""".'."'.'."".".'."'.""."""",'.'.'.'.'.'.'.'.'.'.".'.''.'."w.'.'w"".'.""".'."".".""".'."".""....' . Environment, Energy and Land Use Overall, under the president's FY06 budget proposal, EPA would receive a total of $7.57 billion in funding, as opposed to $7.79 billion in the FY05 appropriation, a reduction of $220 million. The biggest hit occurs in the Clean Water State Revolving Loan (CWSRF) fund. The president's budget requests $730 million as opposed to last year's appropriated level of $1.1 billion. The Drinking Water State Revolving Loan (DWSRF) fund would be funded at $850 million, the same as last year. The FY06 budget also includes $231.9 million for Water Pollution Control grants, an increase of $9.5 million. This increase will be used for National Pollution Discharge Elimination System (NPDES) permitting efforts. Additionally, it includes $20 million for Wetlands Program Grants, to protect wetlands and waters not covered by the Clean Water Act. The budget also funds Targeted Watershed grants at $15 million. The Superfund program is slated to receive $ 1.21 billion, a $33 million decrease from last year. The EPA has said it plans to make the 500 final site-assessment decisions under Superfund; select final remedies at 20 Superfund sites; and complete construction of remedies at 40 Superfund sites. The budget includes a total of $210 million for brownfield cleanups; that's a $60 million increase over FY05 levels. This includes $60 million to continue the brownfields grant program. The president's FY06 for EPA's Clean School Bus program is $10 million in grant funding for projects that decrease diesel. emissions from school buses either through bus retrofit or replacement. Enactment numbers were a little more than $7 million in FY05. For the Leaking Underground Storage Tank (LUST) program, the president's budget requests $73 million. In FY05, $70 million was appropriated. As of September 2( 130,000 cJean~up sites were still outstanding. LUST sites are difficult to remediate because they CHC contaminated with methyl tertiary butyl ether (MTBE) and other oxygenates. b~}5 http://www,naco. orgIPrinterTemplate, cfm?template=/ContentManagement/ContentDisplay ,cfm&.,. 2/14/2005 NACo I Home Page 3 of 7 To help increase security against potential terrorist acts, the president's budget provides a $79 million increase in new resources for EPA's homeland security efforts. Included in this funding is a $44 million pilot program of monitoring and surveillance in select cities to provide early warning of contamination. Return to top ... '.'.".'.'.'.W.'.'-.-W-.'-.-.-'.-.-.-.--.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.-.'.--.-.-.'.-.-.-.-.-.'.-.--."."'.-.-.-..-.-.'.-.-.-.'.-..-.-.-.-.'.-.'-.'.-.'.'.w--w.W.-.-.-.-.-.-.-.-.-.'.-.'.-.'.w'.-.'-',--'-.'.-.'.w..-.w.-.'.-.'.'.'.'.-.'.-.-.'.--.'."-.w.-.'.'.'.'..-.-.-.-.-.w.'.-.'.'.-.-.'.'.'.'.'.-.'.-.-.-.-.-.-.--.-.-.,,-.-.-.-,'.-.-,-,',',','-.'".'.'.-.w.".--"'.-.-.-.-.-.--.--.-.-.'.W.-.'.'.-.-.W.'.'.'.-.-.-.".'.'.w.'.-.-.-.-.-.-.'.'.'.'.-.'.'." . Finance and Intergovernmental Affairs The centerpieces of the president's budget are proposals to permanently extend' earlier tax cuts and expand tax-free savings opportunities by, for example, consolidating the numerous existing employer-based savings vehicles such as 401(k)s and governmental 457(b) plans into Employer Retirement Savings Accounts (ERSAs), and expanding the availability of Individual Development Accounts (IDAs) for low-income individuals. The proposals are less striking for what they contain than for what they do not - none of the sweeping changes anticipated in recommendations this summer from the Advisory Panel on Fundamental Tax Reform and none of the major proposals to curtail tax shelters or beef up enforcement that were contained in a recent report from the Joint Committee on Taxation. In a 160-page document provided by the Treasury Department that outlines the administration's revenue proposals for FY06, one page is devoted to fundamental tax reform Ñ and that page simply references the Advisory Panel on Federal Tax Reform, which will hold an initial public meeting on Feb. 16 and will make proposals to the president on fundamental tax reform by the end of July. Return to top ... """"W .-.-.'".'.'.W.-.'-.-.'.-.W.'.w.- w.-.W.W.w.-. -,-,-,-,-,-,-,-,-,,-.-.-.-".-.'.'.'.-.-.'.".'.'.'.w.'.'.w.'" -.-.,-.-.'-.-.W.-.-.'.'.-.W.-.'.-.w. ,".-.'w..'.........W..W..-.,-.-...w. w.-.,-.W,-.-,,-.-.-.-.-.'-.-.'.W.'..'.".w.""".....W..w.w.-. -'-'-'-"'.".'-."...W..W.'.-.....W........-............-.W.w.w.W.w.-.-.'-.'.w.-.'.'.' . Health The FY06 budget for the Department of Health and Human Services (HHS) allows for a total spending of $642 billion. This is an increase of nearly $60 billion over last year, mainly attributable to the start of the Medicare Prescription Drug Program in FY06. Of primary concern to counties are proposals on the Medicaid side that would reduce allowable provider taxes, eliminate intergovernmental transfers and reform of the transfer of assets policy - or the Medicaid spend-down - for medically-needy individuals applying for long-term care. The administration estimates a savings of $20 billion over five years if these proposals are adopted. The budget increases funding by $300 million for the president's Health Center initiative, which involves placing health centers in the nation's poorest counties. The additional funding would extend care to 2.4 million more individuals through 578 new or expanded health center sites in rural and underserved urban communities. The Ryan White HIV/AIDS Program received a $10 million increase to $2.08 billion. HHS is also investing $439 million in influenza activities such as stockpiling to ensure a stable supply of the annual vaccine. Return to top ... -.-"'.'--w.'.'.-.--."".'-.-.-----".-"-."-w.w.'.'-"...-.W.W"-'.-'.w-.-.w.--'.'-.'--.-.'.".-.-.-.-.--.'.'--.'.-.-.-.'.-.-.w.'.-.-.'.-'.'-.'.---.-.-.'.-'.-.-.-.".-.-.-.--..'.-.-.-.,".'..-.-.-.-.'.'.....--'.'.'-.-'.'.-.-..-.-.-.-.-.-.'.-.w.-.-.'.-.-.'.-.-.-.'.-.-.-.-.'.-.-.,w-.,-.-.W.-.'.-.-.-.-...w..-.'...w.-.'.-..-.'.-.,".wW."""w",-""",,'-.'-.-.W-.'.".W-.'.-w" . - M~~ . Human S....lces and Ed ucation . -/)f v¡,u; ~ ~~~ ~ most significant budget change in the administration for Children and Families (ACF) is the proposed ,-,Imination o(the Community Services Block Grant (CSBG). b-l19 Under the president's proposal, the $642 million program is one of the 18 programs to be consolidated and http://www.naco.orgIPrinterTemplate.cfm?tem p late=/rnntentManagement/ContentDi splay. cfm&. - . 2/14/2005 NACo/Home Page 4 of 7 - moved to the Department of Commerce. CSBG funds community action agencies, a variety of services such as meals on wheels, transportation for the elderly and adult education. More than half of the nation's community action agencies are in rural areas, and many of these agencies house the local Head Start program. The president's ACF budget also includes several program changes from previous years. The three most significant changes are proposals to allow states to receive the foster care program as a capped allocation; eliminate two of the Temporary Assistance for Needy Families Program's (TANF) bonuses and turn them into a child well-being, healthy marriage and responsible fatherhood initiative; and to allow nine state demonstration programs under Head Start that would essentially eliminate local control of the program in those states. -~ The marriage initiative would be competitive grants, but the fatherhood initiative would include $40 million of mandatory funding. Another foster care initiative that would affect many counties is a proposal to overturn the 2003 Rosales decision. In this decision, the 9th Circuit Court of Appeals found that a child living with an interim caregiver may be eligible for funds even if the child was not eligible for assistance based on the home from which he was removed. By removing these children from federal foster care eligibility, the administration hopes to cut $84 million. Food Stamps The Food and Nutrition Service has a significant change in the eligibility for Food Stamp programs. Under the administration's proposal, the only families that would be categorically eligible for the program are those that receive Supplemental Security Income or TANF cash assistance. For example, a family that receives only supplemental TANF services such as child care or transportation would need to apply for food stamps. The budget takes into account the fact that this proposal would increase state and county administrative costs. The 10 states that would be most affected by this change would be Delaware, Maine, Maryland, Massachusetts, Michigan, North Dakota, Oregon, South Carolina, Texas, Washington and Wisconsin. The president is proposing a new high school intervention initiative as part of the Department of Education budget. In order to pay for this initiative he would eliminate the Vocational Education Secondary and Technical Education State Grants. The new initiative would provide formula grants to states, which would in turn provide competitive grants to local education agencies for specific interventions such as assessment- based performance plans. Return to top ... """"""","'--"',',',""""."""""",""""",.""""""""""""",..,..".,..".,....,.,..,.'...""",.."""'....""',..',"""""""'..""'..."",..".,.""",.""""....."""",.,..",....."".",.,"""""",.."",""""""""""'",."".,,"""....."""""..."""""""""""""""..""'.'"".""""""',',', . Justice and Public Safety The newly created Justice Assistance Grant Program,Êconsolidating the Byrne and local law Enforcement Block Grant programs, was eliminated in the president's budget request. As compared to the FY05 appropriations, this represented a loss of $805 million. In addition, the State Criminal Alien Assistance Program currently funded at $305 million and the Juvenile Accountability Block Grant program, currently funded at $55 million, were also eliminated. Methamphetamine enforcement was reduced from $53 million to $20 million. The administration's budget plan does include $35 million for the Prisoner Re-entry Program, an increase of $15 million above the current level of funding. The major bright spot in the president's budget was $43 million forÊthe Juvenile Delinquency Preventin., Block Grant, a new program primarily designed for childrenÊwho have been in contact with the juve justice system. '~- C"î 1\ Other public safety programs include: $500 million for the ARE Act, which is a reduction of $215 million; http://www.naco.org/PrinterTemplate. cfrn ?ternplate=/Crmtp.ntManagem ent/ContentDisplay . cfrn&.. . 2/14/2005 NACo I Home Page 5 of 7 $204 million for State and local Training, Exercise and Technical Assistance, which is a reduction $110 million; $150 million for the Department of Homeland Security's Pre-disaster Mitigation Fund, which is an increase of $50 million; $153 million for the Emergency Food and Shelter Program, which is equal to the FY05 enacted level; $170 million for the Emergency Management Performance Grant Program, which is a decrease ~10 million, and $200 million for FEMA's Flood Map Modernization Fund, which is a decrease of $15 million. Return to top '" --------------------------------------------------___--mm---_------------------------------__m__--------------_____--m____-------------------------- -------.------__--___m__-.----------------.----------------m__-m__--m___- . Homeland Security -~ The total FY06 budget request for the Department of Homeland Security (DHS) is $41.1 billion; an increase of 7 percent over the FYO5 enacted level. Programs for state and local government first responders would receive a total of $3.6 billion for grants, training and technical assistance. This is almost identical to FYOS enacted levels. DHS' State Homeland Security Grant Program (SHSGP) and the Urban Area Security Initiative Program (UASI) would each receive $1.02 billion in FY06. Twenty percent of that amount, or $204 million, would be dedicated to law enforcement terrorism prevention activities in each program, thereby eliminating DHS' Law Enforcement Terrorism Prevention Grant. Overall, SHSGP would be reduced by roughly $200 million and UASI would be reduced by roughly $35 million from the FYO 5 enacted level. UASI funding would continue to be allocated based on DHS assessments of risk and vulnerability; and state and local needs identified in statewide homeland security plans. -"anges proposed to state grant formula Never the budget request proposes a significant change in the funding formula and criteria for the allocation of the state homeland security grant funds. Each state would no longer be eligible to receive-a minimum of 0.75 percent of the total funds appropriated for this program. Instead, the budget request proposes to award each state a new minimum formula of "no less than 0.25 percent of the totaL" DHS will begin to integrate multiple DHS' agency regional offices and includes funding of $49 million for this purpose. The budget request formally establishes a new Office of Interoperability and Compatibility that includes the SAFECOM (Wireless Public Safety Interoperable Communications) program, which was created to coordinate public safety communications to achieve national wireless interoperability. The Metropolitan Medical Response System (MMRS) is not funded in the budget request. Return to toP... ------.---.--.-.'-----'-------'---.---....-...-..---.--.w-",---..--".--,-.--..-......-.---.--m_.ww...-"---.--.....-"-------..-.-----",,,.----.....-..ww.--...---......-"-........----.........-...-......--w..-',,-,,-............--.......-,......-....----.---".-".---.=--.-..---. . Labor and Employment The Department of Labor FY06 budget plan includes funding cuts across the board to key workforce training programs and an overall 4 percent decrease in discretionary spending from 2005. The Dislocated Workers training program would be funded at $1.350 billion, a decrease of $117 million. Adult training programs would be funded at $866 million, $25 million below the current $891 million level. The department's request for youth training programs is $950 million, $36 million below the current $986 'lion level. The Bush Administration's budget plan also includes consolidation of the Adults, Dislocated Workers, Youth and State Employment Services programs into one block grant. Governors would also have the option to ~-t ~ http://www.naco.orgfPrinterTernplate. cfrn ?ternplate=/Co~tentManagementlContentDisplay .cfm&... 2/1412005 include Veterans Employment and Training( Trade Adjustment Assistance, Vocational Rehabilitation, Adult Education and Food Stamp Employment and Training funding into the block grant. The goal of the employment and training budget is enhanced flexibility for states and community stakeholders with greater accountability for results. The administration once again proposed eliminàtion of the Migrant and Seasonal Farm Workers prog/.:.} currently funded at close to $76 million. Job Corps program funding would be cut from $1.54 billion to $1.51 billion in FY06. Regarding the president's most recent workforce initiatives, the Community Colleges Job-Training Initiative would be funded at $250 million but no funding is included for the Personal Reemployment Accounts (PRAs) Initiative. ' -" The administration's budget plan includes $35 million for the Prisoner Re-entry program in 2006, roughly an increase of $15 million over the current level of funding. Return to top ... "',W,',',W,', ','" ',', w,'" ',w,', w,',', ',',w"w" ',',w, ',',',',W,',',',W,W,',',',',',',",',""",,',w,"'"',',W,'"W,',"",',',W,',WN,',',','mW,',',',,',',',W,',', W,W,',",W,"', W,W,', w, ',',',W,W,', W,',', W,',', ',',',',', ',',',", w, ',W,',',W,', ',',',',W,',',',',',',', ',',W,"W,',',",',',",',', ',',',','.', ',",',',W,',',', ',',"',',',',',',',',',',',W,', ',',',',',',",',',',' . Public Lands The president is recommending a 12 percent, $27 million, reduction to the Payments in Lieu of Taxes (PILT) program. He is asking for $200 million for FY06, down from this year's $227 appropriation. When asked how cutting PIL T squares with the stated departmental mission of "serving communities/, Interior Secretary Gale Norton suggested that the PILT cut was, in part, born of a need to reduce the federal deficit and sharpen the focus on "core" departmental missions. The president is also proposing to give the Department of the Interior $115 million for land acquisition UI the Land and Water Conservation Fund. The USDA Forest Service and Department of the Interior HealtllY Forests Initiative (forest management, hazardous fuels reduction, state fire assistance( vegetation and wildlife management activities etc.) has a budget request of $867 million, an increase of $56 million over this year's $811 million level. Return to top ... ',",',',",",',',',"',',"",',"',',",",',"',"',',W',"","",",",',',',',"',',",','",,',',',',',',',',',",'""",',',",',',"','",w,',',',',"',',',',"",',","',"","",',',",',',',",',"","','""W',"""",""",",",",",","',"',""','""",',"","""","',""..,"""',"""""",','",.,..""".""""""""",..""".""",.",,"""', . Transportation The FY06 transportation budget provides overall spending for the U.S. Department of Transportation at $59.5 billion. The highway program, whose funding level is guaranteed under Transportation Efficiency Act for the 21st Century (TEA-21), is funded at $34.4 billion, about $277 million above the current year funding. This funds programs such as the Surface Transportation Program, the Bridge Program, and the CMAQ program that provide federal dollars for county projects. Perhaps equally important, this funding level assumes a six-year TEA-21 reauthorization level of $284 billion, which means the administration has raised the funding level it will support from $256 billion to $284 billion. Transit funding, also guaranteed under TEA-21, is increased from $7.65 billion to $7.78 billion. This inc/udesa revised formula program that provides nearly $6.14 billion for large and small-urbanized areas, the bus program and the fixed-guide way modernization program and $1.56 billion for new starts and planning. Another transit program, the Job Access and Reverse Commute Program, receives no funding in FY06 unriQ~ Bush's budget. ; http://www,naco.org!PrinterTemplate.cfm ?templ ate=/ContentManagementlContentDi splay, cfm&. . . ~-~ 2/14/2005 NACo I Home Page 7 of 7 The Airport Improvement Program, which provides funds for infrastructure projects at local government- owned airports, is cut from $3.5 billion to $3 billion, the first time that a major cut has been proposed in this airport Infrastructure program. ~ Small Community Air Service Program, a program that helps small and rural communities expand and detract air service, was funded this year at a level of $20 million but receives no funding in the proposed FY06 budget. Essential Air Service, which subsidizes air service to small and rural communities, is proposed to be funded at $50 million, a substantial decrease from the FY05 level of $102 million. In a major, though not undexpected, cut, funding for passenger rail is proposed at $360 million, a cut from the current Amtrak funding of $1.2 billion. This means that Amtrak would be shut down unless reforms were made along the lines of the administration proposals. In fact, the funds would go to the Surface Transportation Board, which would operate some commuter rail service currently under contract. The high- speed rail program is cut to zero from $31 million, and maritime security is increased from a current year level of $98 million to $122 million. Return to top ... Back ~, ~\) , http://www.naco.org/PrinterTemplate. cfm ?template=/ContentManagement/ContentDisplay. cfm&... 2/14/2005 S,H CITY OF FEDERAL WAY MEMORANDUM DATE: March 7, 2005 TO: Parks, Recreation, Human Services and Public Safety Committee David H. ~anager Patricia A. Richardson, City Attorney ~ ~ VIA: FROM: SUBJECT: Ordinance Criminalizing the Making or Having of Burglary .or Vehicle Theft Tools Policy Issue Should the Federal Way City Code, Chapter 6, Criminal Code be amended to criminalize the making or having of burglary or vehicle theft tools? Background Burglary and vehicle theft are crimes at epidemic levels and can be extremely difficult to prove beyond a reasonable doubt. By criminalizing the making or possession of burglary or vehicle theft, tools, law enforcement has a means to stop these crimes before they happen, punish burglars and thieves, and deter would-be offenders. Other municipalities in South King County have also implemented ordinances prohibiting the making or having of burglary or vehicle theft tools to promote the safety of persons and property. The adoption of this amendment would facilitate law enforcement and protect the citizens of Federal Way. Options Option One. Recommend approval of the proposed Ordinance and forward to full Council for consideration. Option Two. Suggest modifications to the proposed Ordinance and return to the Law Department. Option Three. Reject the proposed Ordinance. t1~\ Staff Recommendation Approval of the proposed Ordinance and forward to full Council for the first reading at the AprilS, 2005 meeting. Committee Recommendation Move approval of the amendment to the Federal Way City Code, Chapter 6, Criminal Code, and forward to full Council for consideration at the AprilS, 2005 City Council meeting. APPROVAL OF COMMITTEE ACTION: Committee Chair Committee Member Committee Member K:\agnditem\PRHSPS Committee\burg tool ord 2005 \-\-L ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 6 OF THE FEDERAL WAY CITY CODE TO CRIMINALIZE THE MAKING OR HAVING OF BURGLARY OR VEHICLE THEFT TOOLS (Amending Ordinance No. 91-89) WHEREAS, among the responsibilities imposed on the City of Federal Way are those involving enforcement of ordinances proscribing violations of criminal laws adopted as a part of the Federal Way City Code; and, WHEREAS, the provisions of the Federal Way City Code include identification of certain criminal violations in its criminal code designed to provide for public safety within the City and to meet specific needs of the City; and, WHEREAS, to better meet the needs of the City, and to address specific areas of criminal conduct regulation, it is appropriate to add provisions which prohibit the making or possession of burglary or vehicle theft tools. NOW, THEREFORE, THE CITY COUNCil OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOllOWS: SECTION 1. A new section is added to Chapter 6, Article IX, of the Federal Way City Code, to read as follows: 6-216 Making or having burglary or vehicle theft tools. (a) Every person who shall make or mend, or cause to be made or mended, or have in his possession, any enqine, machine, tool, false key, pick lock, bit. nippers, implement. or any other item listed in subsection (b), that is adapted, desiqned, or ORD# ,PAGEl ti.-3 commonly used for the commission of burQlarv or vehicle related theft, under circumstances evincinQ an intent to use or employ, or allow the same to be used or employed in the commission of a burQlarv or vehicle related theft. or knowing that the same is intended to be so used. shall be Quilty of makinQ or havinQ burQlar tools or vehicle theft tools. (b) The followinQ tools are to be considered prohibited implements: slim jim, false master key. master purpose key, altered or filed key. trial ("iiQQler") keys, slide hammer, lock puller. or any other implement shown by facts and circumstances is intended to be used in the commission of a burQlarv or vehicle involved theft. (c) For the purposes hereof, the followinQ definitions shall apply: (1) False Master or Master key means: Any key or other device made or altered to fit locks or iQnitions of multiple vehicles, or vehicles other than that for which the key was oriQinally manufactured. (2) Altered key: Any key so altered, by cuttinQ, filinQ, or other means, to fit multiple vehicles. or vehicles other than the vehicle for which the key was oriQinally manufactured. (3) Trial ("JiQQler") keys: Keys or sets desiQned or altered to manipulate a vehicle 10ckinQ mechanism other than the lock for which the key was oriQinally manufactured. (4) Vehicle related theft: A theft of a vehicle or a theft from a vehicle. (d) It shall be prima facie evidence of "circumstances evincinQ an intent to use for commission of burQlarv or vehicle related theft" for a person to be in possession of more than three vehicle keys, or altered vehicle keys unless such person is a bona fide locksmith ORD# , PAGE 2 ~,-~ or an employee of a licensed auto dealer or other position for which the possession of such keys is required in the performance of the person's duties. (e) Makinq or havinq burqlar or vehicle theft tools is a qross misdemeanor. SECTION 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion ofthis ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. SECTION 3. Ratification. Any and all acts consistent with the authority and prior to the effective date of this ordinance are hereby ratified and affirmed. SECTION 4. Effective Date. This ordinance shall take effect and be in force five days from its passage, approval and publication, as provided by law. PASSED by the City Council of the City of Federal Way this - day of ,2005. CITY OF FEDERAL WAY MAYOR, DEAN McCOLGAN ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC ORD# , PAGE 3 11~S APPROVED AS TO FORM: CITY A TIORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K:\ORDIN\2005\burglary and veh theft tools ORD# , PAGE 4 ~~(p 5.'"1- CITY OF FEDERAL WAY MEM 0 RAND OM DATE: March 7, 2005 FROM: Parks Recreation, Cultural Services and Public Safety Committee David H. ~anager Patricia A. Richardson, City Attorney fW\- TO: VIA: SUBJECT: Proposed Ordinance Modifying FWCC 2-311 (b) to Convert the Appointment Municipal Court Judge Position to an Elected Position Policy Issues: 1. Should the City Council pass the proposed Ordinance to convert the existing municipal court judge position to an elected position for the voters to decide in the 2005 fall election? 2. Should the City Council increase the judicial hours in the municipal court effective January 1, 2006? Backt!round: 1. Draft ordinance. The Council Committee considered the matter at the February 14, 2005 meeting and voted to convert the municipal court judge position to an elected position. The proposed draft ordinance would convert the municipal court position to an elected position and specifies that the election occur in the November 2005 general election. 2. Judicial hours. The draft ordinance does not specify the number of judicial hours, because Council requested additional information concerning the financial impact of increasing the judicial hours for the municipal court. Please note that the State Constitution and State law distinguish judicial hours from commissioner hours. The distinction is key in evaluating the financial impact as RCW 3.50.055 states: Notwithstanding RCW 3.50.040 and 3.50.050, judicial positions may be filled only by election under the following circumstances: (1) Each full-time equivalent judicial position shall be filled by election. This requirement applies regardless of how many judges are employed to fill the =1-\ position. For purposes ofthis section, a full-time equivalent position is thirty- five or more hours per week of compensated time. (2) In any city with one or more full-time equivalent judicial positions, an additional judicial position or positions that is or are in combination more than one-half of a full-time equi valent position shall also be filled by election. Attached is the financial analysis prepared by Iwen Wang, Director of Management Services. If Council desires to modify the judicial hours, the modification can be made (I) through a resolution as directed by Council, or (2) at the time of the mid- biennium budget adjustment. Options: Draft Ordinance Option One. Recommend approval of the proposed Ordinance and forward to full Council for consideration. Option Two. Suggest modifications to the proposed Ordinance and return to the Law Department. Option Three. Reject the proposed Ordinance and maintain the part-time municipal court judge position as an appointed position. Options: Judicial Hours Option Four. Maintain the same number ofthirty-five judicial hours per week for the elected judge position. Option Five. Direct staff to draft a resolution establishing commencing January 1,2006. number of judicial hours Option Six. Address the change in the number of judicial hours at the time ofmid-biennium adjustment in the fall of2005. ' Staff Recommendation: Follow Council direction. Committee Recommendation: Forward options _and - to the full City Council for approval at the March 15,2005 City Council meeting. ~--L II APPROVAL OF COMMITTEE ACTION: II Committee Chair Committee Member Committee Member K:\agnditem\2005\prhsps\municipal judge3-l4 ~-3 2005 Judge/Commissioner Wage and Benefit ODtion 1: Status Quo (A JDointed) Option 2: Status Quo (Elected) Option 3: 1 Full Time Elected) Position Judae Commissioner Total Judae Commissioner Total Judae Commissioner Total FTE 0.8 0.75 1.55 0.80 0.75 1.55 1.00 0.55 1.55 Base Wage 81,506 46,505 128,011 104,328 46,505 150,833 130,410 34,103 164,513 In-lieu of benefit 22,822 13,021 35,843 13,021 13,021 9,549 9,549 Total Waae 104,328 ¡ 59,526 , 163,854 104,328 ! 59,526 163,854 130,410 43,652 ¡ 174,062 K:\municipal court\elected judge wage-benefit :y- \ \l 5,'1- CITY OF FEDERAL WAY MEMORANDUM DATE: February 7,2005 FROM: Parks Recreation, Cultural Services and Public Safety Committee David II. ~anager Patricia A. Richardson, City Attorney ç*" TO: VIA: SUBJECT: Convert the Appointment Municipal Court Judge Position to an Elected Position Policy Issue: Should the City Council convert the existing municipal court judge position that is now filled via an appointment and confirmation by Council, to an elected position for the voters to decide in the 2005 fall election? Background: The Municipal Court was formed in 2000 under Title 3.50 of the Revised Code of Washington. Before the Municipal Court began operating, the City issued a RFQ, which a method of selecting qualified individuals through a competitive method. The judge was selected, an employment contract was negotiated, and the Municipal Court began operating on January I, 2000. Under RCW 3.50.040 the City had the option of appointing the municipal judge provided that the hours worked were less than thirty-five (35) per week. The length of the appointment must coincide with the election years of judges beginning with January I, 1986. RCW 3.50.040. Accordingly, Judge David Tracy was appointed, with Council's confirmation, for a term of January I, 2000 to December 31, 2001. Judge Tracy was again appointed for a term of January I, 2002 to December 31, 2005. Individuals running for an elected office must declare their candidacy the last week of July 2005. Accordingly, Council has the opportunity to change the method to an election for selecting the municipal judge for a term of January 1, 2006 to December 31, 2009. Attached is a memorandum outlining the process for converting the position to an elected position, and a comparison of appointed versus elected position. Options: 1. Convert the part-time municipal court judge position to an elected position commencing January 1,2006. Direct Staff to prepare an ordinance modifying Federal Way City Code 2-331 (b) for the election of a part-time municipal court judge for ftrlt ?~~ ~~il consideration at March 1>6, 2005 City COI:lllcil ffiooti-ng. ~.....;,\1-L-^, 1'i12.W~ ~~V,{,...\ ~.....\\C-Q~\ ~s\J<'-.:.N-\.-1'î C~\\ ls c...\- yÝ\(yr c.\r-- \ 5, 2- öO S r' :J:-s 2. Maintain the part-time municipal court judge position as an appointed position Staff Recommendation: Follow Council direction. Committee Recommendation: Forward option - to the full City Council for approval. " .::~;i~~,~¡':it}\ .:::~.:~:;~:;;;t t~,~~:~i~~~~~i"~f;:~;~~i¡,~:~~~ii~~¡'; .'J¡~J~;;~~i~~~!~~~¡Mw. '.'::"~.':~."',';:I~,':W~,">:;'~'m,,",',"';,;::':':'~i!,""',:,',~,~:"', ~,~,',';',',',¡¡¡,:,~!,:~!""-,,,~~" .",;' . ;ø9wml t;~~~.~~~~~jn,:~~ "" "'"', " """'.""."'."" .... ..,. ." ",.w,,"""" " K:\agnditem\2005\prhsps\municipal judge ~-4, _°.. Municipal Court Judge Comparison Issue Elect Appoint . Judicial Hours Council can influence judicial Council can influence judicial hours through the budget via hours through the budget via compensation. compensation and the employment contract. Day-to-day Operations No mechanism to influence Opportunity to influence the the administrative actions. administrative direction of the Court through appointment every four years. Potential Liability Judge becomes an employee, Employment contract creates so the City would assume independent contractor with liability for actions as with the standard indemnification any other employee, but has clauses if liability would arise. no mechanism to influence judge's actions. Selection Public select through voting. Use of a Request for Public's access to Qualifications and review of qualifications is limited to qualifications by City Staff. Judicial Evaluations, provided The City Manager makes candidate agrees to be recommendation and Council evaluated, the media, or confinns appointment. campaign. Budget Council authorizes FTE and Council authorizes FTE and total budget for the Court. No total budget for the Court. other influence Accountability Commission on Judicial Commission on Judicial Conduct. RCW 3.50.095. Conduct. RCW 3.50.095. Not subject to recall by the voters. K:\Municipal Court\ Municipal Court Judge -¡-l CITY OF FEDERAL WAY CITY ATTORNEY'S OFFICE Memorandum DATE: February 7, 2005 TO: Federal Way City Council Members Patricia A. Richardson, City Attorney \ ~ FROM: SUBJECT: Process for Converting the Municipal Court Judge Position to an Elected Position At the City Council retreat on January 29,2005, Council requested an outline ofthe process in the event Council determined to convert the Municipal Court Judge Position to an elected position. A. Federal Way City Code. The Federal Way City Code ("FWCC") specifically provides that the municipal court judge shall be appointed in December 2001 for a term commencing January 2, 2002, and appointed thereafter "provided that the judicial position continues as a less than full-time equivalent position as defined in RCW 3.50.055". When the judicial hours become a full-time equivalent, (i.e. more than thirty-five (35) hours per week) "an election shall be conducted the year preceding the expiration of the appointed term." FWCC 2-3ll(b). The FWCC does not specifically address the situation of converting the less than full-time judicial position from appointed to an elected one. One could argue that failing to specifically provide for the election of a part-time municipal court judge position would require the position become full-time, or that the elected position was not subject to an election until Council specifically directed through a resolution or ordinance. Hallin v. Trent, 94 Wn. 2d 671, 619 P.2d 357 (1980) (the County Auditors correctly refused to place the court position on the ballot title when the position was not effective until January 1 and the legislation did not specify the election before the effective date). Upon further reveiw, if Council desires to convert the part-time municipal court judge position to an elected one, an ordinance amending FWCC 2-311 (b) should be enacted to clearly provide for the election of the part-time municipal court judge and to provide the election in 2005. B. King County Elections. There is no specific statutory requirement regarding notice to King County elections to place the municipal court judge position on the ballot title. However, as a general rule the Auditor requires proof, usually in the form of a resolution or ordinance, that the City Council has authorized the ballot proposition. ':r~ß Council Members Process to Elect Judge February 7, 2005 Page 2 of 2 Additionally, a representative of King County Elections indicated that there is no specific process for notifying the County when the municipal court judge position would become an elected position. However, given that the candidates must declare their candidacy by the last week of July, it logically follows that the City Council would formally make the determination beforehand to notify the County that the position should be on the ballot title. If Council were to decide to convert the part-time municipal judge position to an elected position, it is recommended that Council enact an ordinance modifying FWCC 2-311 (b) to provide for the election and to specify the election period. If Council were to decide to change the municipal judge to a full-time position, which would automatically convert the position to an elected one, a resolution formally changing the position to an elected position is recommended. City Staff would then forward either the ordinance or the resolution to King County elections for placement on the ballot. Please do not hesitate to contact me if I can be of further assistance. cc: David Moseley, City Manager K:\COUNMEMO\ elect municipal judge process :í,-) ORDINANCE NO. AN ORDINANCE OFTHE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, TO AMEND THE FEDERAL WAY CITY CODE TO CONVERT THE APPOINTED MUNICIPAL COURT JUDGE POSITION TO AN ELECTED POSITION (AMENDING ORDINANCE NOS. 99- 339, 01-397). WHEREAS, Chapter Two, Article X, Section 2-311 of the Federal Way city Code provides, in accordance with state law, for the City Manager to appoint the Municipal Court Judge where the Judge works less than full-time as defined in RCW 3.50.055; and WHEREAS, RCW 3.50.050 gives cities the discretion to make the Municipal Judge Position an elective position by ordinance, instead of filling the position through appointment by the City Manager; and WHEREAS, the City Council finds it appropriate to convert the Municipal Court Judge Position into an elective position; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2-311 of the City of Federal Way Administration Code Chapter is amended as follows: 2-311 Municipal judge. (a) Appointment. Within 30 days after the effective date ofthe ordinance codified in this article, the city manager shall appoint a municipal judge, who shall commence work on or about December 15, 1999, and who shall work less than a full-time equivalent as defined in RCW 3.50.055 as it now exists or may hereafter be amended. Pursuant to RCW 35A.13.080, this appointment is subject to confirmation by the city council. (b) Term. The municipal court judge shall serve a term oftwo years, with the initial appointment of the judge under this chapter expiring December 31, 2001. On or before December 1, 2001, the city ORD# ,PAGEl '-:[-1 D manager shall make an appointment ofajudge for a term commencing January 1,2002, and expiring December 31,2005; provided, that the judicial position continues as a less than full-time equivalent position as defined in RCW 3.50.055 as it now exists or may hereafter be amended. Effective January 1, 2006, the municip~l court judge shall be an elected position. The relevant election will be held during the general election in the 11tll of 2005. Appeintments, if appropriate, for each term thereafter shall be made on or before December 1 st ofthe year next precedin; the year in which the judicial term commenCC3. In the e"'ent that the judicial position becomes a full time equivalent position as defined in RCW 3.50.055 as it now exists or may hereafter be amended, an election shall be conducted the year preceding the expiration of the appointed tenDThe tenD length and fTequencv of eleçtions will proceed as required under RCW 3.50.050 as it now exists or may hereafter be amended. (c) Judicial qualifications. At the time of the appointment or election, the person appointed or elected shall be qualified for the position of municipal judge under city rules as the city council may adopt by resolution or ordinance and state statutes, such as RCW 3.50.040 and 3.50.050. (d) Additional judges. Additional full- or part-time municipal judge positions will be filled in accordance with RCW 3.50.055 and RCW 3.50.070 as i+-they now exists or may hereafter be I amended, when in the judgment ofthe city manager and/or the city council, as applicable, the public interest and the administration of justice makes such additional judge or judges necessary. (e) Judges pro tem. The municipal court judge shall, in writing, appoint judges pro tem who shall serve in absence, disability, or disqualification of the regular judge of the municipal court, subsequent to the filing of an affidavit of prejudice, or when the administration of justice and the accomplishment of the work of the court make it necessary. A pro temjudge's term of appointment shall also be specified in writing. The judges pro tem shall receive such compensation as is received, on an hourly basis, by the municipal judge, or as otherwise fixed by resolution or by the ordinances of the city. The judges pro tern shall meet the qualifications required for the position of judge ofthe municipal court as provided herein. Before entering upon judicial duties, each judge pro tem shall take, subscribe, and file an oath in the same form as that ofthe duly appointed municipal judge, and thereafter shall have all of the powers ofthe appointed municipaljudge. When deemed necessary, the municipal court judge may make a temporary appointment of a judge pro tem, to preserve an individual's rights according to law, or to respond to emergency circumstances, effective for up to one week. (f) Vacancy. Any vacancy in the municipal court due to death, disability, or resignation of a judge shall be filled by the city manager, for the remainder of the unexpired term. The appointment shall be subject to the confirmation of the city council. The appointed judge shall be qualified to hold the position of judge of the municipal court as provided in this section. (g) Removal. During the term of his or her appointment or election, a municipal court judge shall be removed only upon conviction of misconduct or malfeasance in office, or because of physical or mental disability rendering the judge incapable of performing the duties ofthe office; provided, that a municipal court judge is also subject to disciplinary actions by the commission onjudicial conduct and the Supreme Court, as described in Chapter 2.64 RCW. (h) Oath. Every judge of the municipal court, before entering upon the duties ofthe office, shall take and subscribe the following oath or affirmation: ORD# , PAGE 2 -:r -I} "I do solemnly swear (or affmn) that I will support the Constitution of the United States and the Constitution ofthe State of Washington, and that I will faithfully discharge the duties ofthe office of judge of the Municipal Court of the City of Federal Way, according to the best of my ability." The oath shall be filed in the office ofthe King County auditor and with the Federal Way city clerk. (i) Bonds. Every municipal court judge shall give such bonds to the state and city for the faithful performance of the judge's duties as may be required by law or city ordinance. (j) Compensation. Pursuant to RCW 3.50.080, the compensation for the municipal court judges shall be set by the city council by ordinance. Other terms of employment shall be set by a personal services agreement which maybe executed by the city and the appointed judge. (Ord. No. 99-339, § 1,3-16-99; Ord. No. 01-397, § 1,7-17-01) Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion ofthis ordinance or the invalidity of the application thereofto any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage and publication, as provided by law. PASSED by the City Council ofthe City of Federal Way this - day of April, 2005. CITY OF FEDERAL WAY MA YOR, DEAN McCOLGAN ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC ORD# , PAGE 3 ~- 12- APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. k:ordin:2005/judicial election. doc 02/23/2005 ORD# , PAGE 4 :J~l3