Council PKT 03-22-2005 Special
AGENDA
FEDERAL WAY CITY COUNCIL
Special/Study Session
Council Chambers - City Hall
March 22, 2005 - 4:00 p.m.
(www.ci..fecleral-way.wa.us)
* * * * *
I.
CALL MEETING TO ORDER
II.
REVIEW 85% DESIGN OF COMMUNITY CENTER
III.
ADJOURNMENT
City Council Presentation
850/0 Design Update
March 22, 2005
City of Federal Way Community Center
In association with Ars! clackson Ellison Murakami
~ ~ i=ëderal Way
Community Center
Draft 850/0 Design Revie.w
[March 22, 2005]
Executive Summary
BRS has performed a detailed estimate on the 85% Construction Documents and is indicating that the Base
Construction Work without the Alternates could be slightly under by -1.03% of the $14,550,000 allowable
construction budget. Vanir has performed a cross check and review of BRS's estimate and is indicating costs
slightly higher, over the $14,550,000 by 1,88%. This spread in the cost estimates of under 3% is within an
acceptable range, as a typical bid spread could range plus or minus 5% from the targeted budget amount on a
project of this nature, Based on this understanding it is Vanir's opinion that the design to cost requirements of
BRS's contract have been met as best can be determined for the pre-bid phase, BRS's full compliance
regarding the design to costs clause will, however, be ultimately determined at the time of the bid. The
Project Team continues to review ways to reduce costs while retaining a quality project with the objective of
potentially funding the alternate features,
Alternates - Savings from other areas of the budget now available to fund construction Alternates and
associated sales tax are $501,000. The total estimated costs for all Alternates is $1,215,000 (includes WSST)
per BRS's estimate, The following is a breakdown of BRS's estimated cost for each Alternate:
Alternate 1: 3rd GYM Bay
Alternate 2: Multi-Purpose Room
Alternate 3: Running Track
Alternate 4: Climbing Wall Enclosure
Total Estimate
$508,000
$260,000
$287,000
$160.000
$1,215,000
Project Budget:
Estimated Building and Site Cost:
Re-Allocated Funds Available For Alternates:
Estimated Project Soft Costs:
Soft Cost Contingency:
Construction Change Order Contingency:
Allocated Funds $20,578,451
$14,553,479 +
$461,000 +
WSST: $1,280,706
WSST $40,568
$15,834,186'
$ 501.568
$ 3,165,481
$ 71,944
$ 1.005.272
$20,578,451
Total
Wetland Buffer Modification Approval
Permit Review
85% Design Review
85% Design Approval
Bidders Forum
100% Design Approval! Authorization to Bid
Bid Advertisement
Bid Period
Authorization to Award
Notice To Proceed with Construction
VANIR
Milestone Schedule:
January 12, 2005
February 14, 2005 to March 31, 2005
March 22, 2005
April 5, 2005
April 6. 2005
April 19,2005
Apri121,2005
April 21, 2005 to May 19, 2005
June 7,2005
June 16, 2005
VANIR CONSTRUCTION MANAGEMENT, INc.
City Council Presentation
850/0 Design Update
March 22, 2005
_City of Federal Way Community Center
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Agenda Outline
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Project Design Update
Project Budget Update
Project Schedule Update
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_City of Federal Way Community Center
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1
Progress Since 50% Presentation to Council
. Developed 200 drawings + Specification
. Continued value engineering
. Hearing Examiner Decision
- Approval of buffer modification
. BRS team estimate by DLA
- Project within 3% of budget target
. Project submitted for Building Permit
_City of Federal Way Community Center
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Site
Plan
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2
lower level Plan
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_City of Federal Way Community Center
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Upper level Plan
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Building Elevations
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_City of Federal Way Community Center
Project Budget Update
Estimated Building and Site Cost
Re-Allocated Funds for Alternates
Estimated Project Soft Costs
Soft Cost Contingency
$15,834,186
$ 501,568
$ 3,165,481
$ 71,944
$ 1.005,272
$20,578,451
Construction Change Order Contingency
Total Allocated Funds
_City of Federal Way Community Center
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4
Project Alternate Values ($1.2M)
Additive Bid Alternates
3rd Gym Bay
3rd Multi-Purpose Bay
Jog-Walk Track
Climbing Wall Enclosure
Total Alternates
$ 508,000
$ 260,000
$ 287,000
$ 160.000
$1,215,000
$ 501,000
$ 714,000
Savings to Fund Alternates
Needed to Fund All Alternates
"No additional parking wíll be required to be added to accommodate the alternates
_City of Federal Way Community Center
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Project Schedule
-85% Design Approval
-Bidders Forum
-100% Design Approval/
Authorization to Bid
-Bid Advertisement
-Bids Due
-Award of Contract
-Notice to Proceed
April 5
April 6
April 19
April 21
May 19
June 7
June 16
_City of Federal Way Community Center
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