Council MIN 03-22-2005 Special CITY OF FEDERAL WAY
CITY COUNCIL SPECIAL /STUDY SESSION
Review 85% Design of the New Community Center
• Tuesday March 22, 2005 Federal Way City Hall
4:00 p.m. Council Chambers
MINUTES
Deputy Mayor Linda Kochmar called the special /study session of the Federal Way City Council to
order at 4:05 p.m.
Councilmembers present: Deputy Mayor Linda Kochmar, Jeanne Burbidge, Jack Dovey, Eric Faison,
Jim Ferrell, Michael Park.
Staff present: City Manager David Moseley, City Attorney Pat Richardson, Parks, Recreation and
Cultural Services Director, Donna Hanson, Park Planner Betty Sanders, Recreation Superintendent,
Mary Faber, and City Clerk Chris Green.
Deputy Mayor Kochmar excused Mayor Dean McColgan, and stated that he had seen the presentation
earlier in the day. The Deputy Mayor also stated that because this was a special study session there
was not a time for public comment on the agenda, but that there would be time following the meeting
for the public to look more closely at the drawings and ask questions of the consultants.
Donna Hanson, Parks, Recreation and Cultural Services Director, introduced Keith Hayes of Barker
• Rinker Seacat Architects. Mr. Hayes stated that over 200 drawings and specifications had been
developed since City Council had approved 50% design in November 2004. The Hearing Examiner
had approved the wetland buffer modification in January 2005. Project permit applications had been
submitted in February 2005. Mr. Hayes then reviewed the site plan, upper and lower level floor plans
and building elevations and answered Council questions.
Mr. Hayes introduced Marsha Hocevar, the interior designer for the community center project. Ms.
Hocevar reviewed design boards showing colors and materials for the interior of the building. Ms.
Hocevar answered questions from the Council.
Mr. Hayes introduced Scott Tomlinson of Vanir Construction Management. Mr. Tomlinson reviewed
the project budget to include project alternates and potential project savings. Mr. Tomlinson stated
that a spread of under 3% in cost estimates is within an acceptable range, as a typical bid spread could
range as much as 5% from the targeted budget on a project of this nature. He stated that the project
team continues to review ways to reduce costs, while retaining a quality project with the objective of
funding the alternate features. Savings from other areas of the budget now available to fund
construction alternates and associated sales is $501,000.
Mr. Tomlinson also reviewed the milestone project schedule. The highlights of the schedule for the
next month included Council consideration of 85% design approval on April 5 bidders forum on
April 6 Council consideration of 100% design approval and authorization to bid on April 19 and
advertise for bids starting April 21 Mr. Hayes and Mr. Tomlinson answered questions from the
Council.
Deputy Mayor Kochmar adjourned the special /study session at 5:03 p.m.
Recorded by Betty Sanders, Parks Planning & Development Manager