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03-19-2024 Council Packet - RegularCITY OF Federal Way Centered on Opportunity CITY COUNCIL REGULAR MEETING AGENDA City Hall - Council Chambers* March 19, 2024 - 6:30 p.m. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. CEREMONIES & RECOGNITION a. Swearing -In of new Police Officers — Mayor and Chief Hwang • Officers: Ella Schlegel, Tiffany Parker, Justin McKee, Alamalealof Tulenkun, and Victor Rodriguez b. Presentation of the Representative Roger Freeman Award to Rosemond Pratt c. Proclamation: Financial Literacy Month — March 2024 4. MAYOR'S EMERGING ISSUES AND REPORT • Health through Housing Update — King County and Urban League • Report on NLC Congressional City Conference in Washington DC and Federal Lobbying Efforts (3/12 — 3/15) • Recent Events: Neighborhood Connection Meeting at Olympic View Elementary (3/7); St. Patrick's Day Flag Raising (3/15); Communities in Schools Breakfast (3/15) • Upcoming Events: Korean Quarterly Meeting (3/21); Diaper Drive at Twin Lakes Fred Meyer (3/23), Lions Club 70 Years of Service (3/23) 5. PUBLIC COMMENT RULES: In accordance with State Law, the City of Federal Way prohibits any testimony regarding any campaign for election or promotion of, or opposition to, any ballot proposition during the public comment. Council Rules prohibit any personal, impertinent, threatening or slanderous remarks, and no speaker may convey or donate their time for speaking to another speaker. All individual comments are limited to 3 minutes each. The Mayor may interrupt any speaker whose comments continue too long, relate negatively to others, disparage people based on race, national origin, gender, sexual orientation or other protected status, or are otherwise unconducive to a civil meeting. The Mayor has the authority to preserve order at all meetings of the Council, and to cause the removal of any person from any meeting for disorderly conduct. The City Council may amend this agenda and take action on items not currently listed. Regular Meetings are recorded and televised on Government Access Channel 21 and viewable on FW YouTube. For more information, or to view agenda materials and access public comment sign-up options, please visit www.citvoffederalway.com. To request accommodations or assisted listening devices, please contact the City Clerk prior to the meeting. *Remote attendance available via Zoom meeting code: 363 503 282 and passcode: 738163; or https://cityoffederalway.zoom.us/j/363503282?pwd=VmlocGOrd FVyTURaQnIL)RUIQOTQ4ZzO9 6. COUNCIL COMMITTEE AND REGIONAL COMMITTEE REPORTS • Parks/Recreation/Human Services/Public Safety Committee (PRHSPS) • Land Use/Transportation Committee (LUTC) • Finance, Economic Development Regional Affairs Committee (FEDRAC) • Lodging Tax Advisory Committee (LTAC) • Regional Committees Report • Council President Report 7. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: March 5, 2024 Special and Regular Meeting Minutes b. S 288t—" Street Road Diet Phase 2 — 85% Design Report & Bid Authorization c. Approval to Submit NPDES Annual Report d. Interlocal Agreement with King County for the Use of the Regional Stormwater Decant Facilitv 8. COUNCIL BUSINESS a. 2024 City Council Goals • Presentation: Brian Davis, City Administrator b. 2023 Consolidated Annual Performance and Evaluation Report (CAPER) • Presentation: Sarah Bridgeford, Community Services Manager 9. COUNCIL REPORTS 10. EXECUTIVE SESSION • Property Acquisition Pursuant to RCW 42.30.110(1)(b) • Sale or Lease of Property Pursuant to RCW 42.30.110(1)(c) • Pending or Potential Litigation Pursuant to RCW 42.30.110(1)(i) 11. ADJOURNMENT The City Council may amend this agenda and take action on items not currently listed. Regular Meetings are recorded and televised on Government Access Channel 21 and viewable on FW YouTube. For more information, or to view agenda materials and access public comment sign-up options, please visit www.citvoffederalway.com. To request accommodations or assisted listening devices, please contact the City Clerk prior to the meeting. *Remote attendance available via Zoom meeting code: 363 503 282 and passcode: 738163; or https://cityoffederalway.zoom.us/j/363503282?pwd=VmlocGOrd FVyTURaQnIL)RUIQOTQ4Zz09 COUNCIL MEETING DATE: March 19, 2024 ITEM #: ■ a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should the City Council approve the draft minutes for the March 5, 2024 Regular and Special Meetings? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephanie Courtney,City Clerk DEPT: City Clerk Attachments: March 5, 2024 Regular Meeting Draft Minutes March 5, 2024 Special Meeting Draft Minutes Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. MAYOR'S RECOMMENDATION: N/A MAYOR APPROVAL: N/A N/A DIRECTOR APPROVAL: j'0.J r-4 Committee Council Inikif0aic Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A N/A N/A N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the minutes as presented. " BELOW TO BE COMPLL• 7- D BY CITY CLERK'S OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY of Federal Way Centered on Opportunity CITY COUNCIL REGULAR MEETING MINUTES City Hall - Council Chambers March 5, 2024 - 6:30 p.m. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 6:30 p.m. City officials in attendance: Mayor Jim Ferrell, Council President Linda Kochmar, Councilmember Lydia Assefa-Dawson, Councilmember Paul McDaniel, Councilmember Susan Honda, Councilmember Hoang Tran, Councilmember Jack Walsh, and Councilmember Jack Dovey. City staff in attendance: City Administrator Brian Davis, City Attorney Ryan Call, and City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. MAYOR'S EMERGING ISSUES AND REPORT Mayor Ferrell noted the first Town Hall Neighborhood Connection Meeting in four years will be held at the new Olympic View School on March 7. He referenced a recent informational letter that was sent to residents regarding sidewalk maintenance from the Public Works Department noting a follow-up letter has been mailed and is posted on the city website. The King County Vote Center will be at City Hall March 9-12. Mayor Ferrell provided updates on recent events in the community including the Retail Business Safety Summit, Comprehensive Plan Update Open House, and the PAC-12 Swimming and Diving Events at the Aquatic Center He will be attending along with the Council the National League of Cities (NLC) Congressional Conference in Washington, D.C. March 10 through 14. Additional events include the St. Patrick's Day flag -raising at City Hall on March 15 and the March of Diapers, Diaper Drive at Twin Lakes Fred Meyer on March 23. Federal Way City Council Regular Minutes Page 1 of 5 March 5, 2024 4. PUBLIC COMMENT Melissa Hamilton highlighted the work of the City of Federal Way graffiti abatement team Susan Strong spoke about the Day Center located on 13th Place South and read from their website about the services they provide. Tammy Dziak spoke on behalf of the Senior Advisory Commission regarding the importance of a senior center and requested a standalone center in the city. Carrie Asselin, President of the Marine Hills Garden Club, shared details about the club meetings and the work they do. Barbara Marsh referenced a compliance letter she received regarding her RV on her property; she explained the circumstances and asked Council to reconsider this rule. Ken Blevens is concerned the city is overstepping on regulations relating to private property and burdening residents with additional expenses for RV storage. He also referenced shopping carts and police staffing concerns. Geoffrey Tancredi shared about an increase in unsightly RVs parked in commercial lots due to the new street parking regulations. Anna Patrick brainstormed ideas to better differentiate between true recreation vehicles and RV's used for nefarious activities. 5. PRESENTATIONS a. Proclamation: Federal Way Lions Club 70th Anniversary Councilmember Honda read and presented the proclamation to the many Lions Club members in attendance. Members thanked the Council and encouraged involvement in one of the many civic organizations in the city. b. Proclamation: Women's History Month — March 2024 Council President Kochmar read and presented the proclamation to the women in the room including Chamber CEO Becca Martin, Lakehaven Board President Laura Belvin, and Soroptimist President and South King Tool Library Executive Director Amanda Miller. Ms. Martin, Ms. Belvin, and Ms. Miller all addressed the importance of advocating for women in leadership roles and service to the community. 6. COUNCIL COMMITTEE AND REGIONAL COMMITTEE REPORTS Parks/ Recreation/Human Services/Public Safety Committee (PRHSPS): Councilmember Walsh reported the March committee meeting is canceled; the next meeting will be April 9. He also noted his intention to attend the citizen commissions that report to the PRHSPS Committee. Land Use/Transportation Committee (LUTC): Councilmember Dovey reported on the recent committee meetin; the next meeting will be the first Monday in April where Federal Way City Council Regular Minutes Page 2 of 5 March 5, 2024 motorhomes in neighborhoods will be discussed. Finance, Economic Development Regional Affairs Committee (FEDRAC): Councilmember Tran reported on the February 27 committee meeting and the items that were forwarded to Council for final approval; the next meeting will be March 26. Lodging Tax Advisory Committee (LTAC): Councilmember Assefa-Dawson reported the March meeting has been cancelled. She noted Federal Way will be hosting the Highline Forum. Regional Committees Report: Councilmember Honda reported on various regional meetings including discussions regarding the closure of youth detention centers and possible public health building closures. She attended the Senior Advisory Commission retreat where they expressed a desire to have a standalone senior center. Council President Report: Council President Kochmar asked for well wishes as the Council will travel as a delegation to Washington DC in the coming week. 7. CONSENT AGENDA a. Minutes: February 20, 2024 Regular and Special Meetings b. Monthly Financial Report — December 2023 c. A/P Vouchers 01/18/24 — 02/16/24 & Payroll Vouchers 01/01/2024 — 01/31/2024 d. Security Solutions NW, Inc. Project Completion and Retainage Release (AG 21- 177) e. Recreation and Conservation Office Grant Acceptance & Agreement: Saghalie Sport Court Resurfacing f. King County Director's Association Agreement— Saghalie Sport Court Resurfacing Project COUNCIL PRESIDENT KOCHMAR MOVED APPROVAL OF THE CONSENT AGENDA ITEMS (A) THROUGH (F); SECOND BY COUNCILMEMBER WALSH. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Councilmember Assefa-Dawson yes Councilmember Walsh yes Councilmember McDaniel yes Councilmember Dovey yes Councilmember Honda yes 8. BUSINESS a. Security Services Contract Amendment No. 1 for City Parks & Facilities (On -Call, Emergency or Tern gorary Security) Parks Director John Hutton provided information on the amendment that would expand the current security contract to include on -call, emergency, or temporary security at additional city facilities due to the increase in break-ins. Council thanked Director Hutton for the information and asked clarifying questions regarding security measures previously approved for the Maintenance Facility. Federal Way City Council Regular Minutes Page 3 of 5 March 5, 2024 COUNCILMEMBER TRAN MOVED APPROVAL OF THE PROPOSED CONTRACT AMENDMENT AND AUTHORIZE THE MAYOR TO EXECUTE SAID AMENDMENT; SECOND BY COUNCILMEMBER DOVEY. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Councilmember Assefa-Dawson yes Councilmember Walsh yes Councilmember McDaniel yes Councilmember Dovey yes Councilmember Honda yes 9. ORDINANCES Second Reading/Enactment a. Council Bill #875/Ordinance: Parking Recreational Vehicles on City Streets in Non - Residential Zones/APPROVED — ORDINANCE NO. 24-983 AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO RECREATIONAL VEHICLES PARKING ON CITY STREETS; ADDING A NEW SECTION TO CHAPTER 8.50 FEDERAL WAY REVISED CODE. City Clerk Stephanie Courtney read the ordinance title into the record. COUNCILMEMBER DOVEY MOVED APPROVAL OF THE PROPOSED ORDINANCE; SECOND BY COUNCILMEMBER WALSH. The motion passed unanimously as follows: Council President Kochmar yes Councilmember Tran yes Councilmember Assefa-Dawson yes Councilmember Walsh yes Councilmember McDaniel yes Councilmember Dovey yes Councilmember Honda yes 10. COUNCIL REPORTS Councilmember Assefa-Dawson acknowledged Women's History Month and thanked all the elected women, those serving on the various boards and commissions, and working in the community. Councilmember McDaniel reflected on a recent incident involving a homeless individual. Councilmember Honda offered condolences to the fallen State Patrol Officer and his family. She thanked the city's many service clubs for the work in the community. She would like a further discussion on the sidewalk repair policy. Councilmember Tran noted excitement for his first trip to Washington D.C. after six years on the Council. Councilmembers Walsh thanked the Senior Advisory Commission for the work they do, and supports their request to have a Senior Center in the city. He acknowledged the great senior center located just outside the city limits. Councilmember Dovey thanked Policy Advisor Bill Vadino for organizing the free financial classes which aid in managing personal finances. Council President Kochmar thanked the public for attending the meeting and work together to make the community home. Federal Way City Council Regular Minutes Page 4 of 5 March 5, 2024 11. ADJOURNMENT There being nothing further on the agenda; the regular meeting was adjourned at 8:20 P. M. Attest: Stephanie Courtney, CIVIC City Clerk Approved by Council: Federal Way City Council Regular Minutes Page 5 of 5 March 5, 2024 CITY of Federal Way Centered on Opportunity CITY COUNCIL SPECIAL MEETING MINUTES City Hall - Council Chambers March 5, 2024 - 5:00 p.m. 1. CALL MEETING TO ORDER Mayor Ferrell called the meeting to order at 5:00 p.m. '�iWZII City officials in attendance: Mayor Jim Ferrell, Council President Kochmar, Councilmember Lydia Assefa-Dawson, Councilmember Paul McDaniel, Councilmember Susan Honda, Councilmember Hoang Tran, Councilmember Jack Walsh, and Councilmember Jack Dovey. City staff in attendance: City Administrator Brian Davis, City Attorney Ryan Call, City Clerk Stephanie Courtney. 2. PLEDGE OF ALLEGIANCE Mayor Ferrell led the flag salute. 3. STUDY SESSION a. City Council Goals & Public Safety Level of Staffing City Administrator Brian Davis overviewed the 2020 Council Vision Statement and Goals. The previous goals include: i. Increase sustainable revenue stream to fully fund the city budget, programs and infrastructure. ii. Address public safety issues for residents and businesses. iii. City government will develop a plan to realize our 2030 vision of becoming a tech hub. iv. Develop a plan to address and prevent homelessness and related issues. v. Develop a plan to site Sound Transit's OMF at the Midway landfill in coordination with South King County Cities. City Administrator Davis reported the city's success with grant writers. He noted a small, but not significant increase in total awards; also clarifying grants are not Federal Way City Council Special Minutes Page 1 of 2 March 5, 2024 a form of sustainable revenue. Police Chief Andy Hwang addressed the level of public safety staffing. The Council has authorized a police force of 150 which provides 1.49 officers per 1,000 population, and he recommended adding an additional four positions in the 2025-2026 Biennial Budget. Economic Development Director Tanja Carter facilitated a discussion on the status of the "Tech Hub" goal. Director Carter suggested transitioning from Tech Hub to Healthcare Innovation Hub which takes advantage of the industry that is currently in the city, including diagnostic, patient care, aging in place and medical tourism. Council asked questions regarding the State pursuit laws and the city's pursuit policy, homeless concerns specific to the Day Center, grant opportunities, and the strategy of identifying and attracting the healthcare industry to support the proposed Healthcare Innovation Hub. Council continued to discuss and debate the goals and provided consensus to staff on modifications. The Council goals will come back to Council for final review and approval at a future regular meeting. 4. ADJOURNMENT There being nothing further on the agenda; the special meeting was adjourned at 6:12 p. M. Attest: Stephanie Courtney, CMC City Clerk Approved by Council: Federal Way City Council Special Minutes Page 2 of 2 March 5, 2024 COUNCIL MEETING DATE: March 19, 2024 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 288TH STREET ROAD DIET PH 2 - 85% DESIGN REPORT & BID AUTHORIZATION POLICY QUESTION: Should the City Council authorize staff to complete design and bid the S 288' Street Road Diet project and return to the LUTC and Council for bid award, further reports and authorization? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 4, 2024 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jonathan Strong, EIT, Civil Engineer DEPT: Public Works Attachments: 1. Land Use and Transportation Committee memo dated March 4, 2024 Options Considered: 1. Authorize staff to complete the design and bid the S 298`' Street Road Diet Ph 2 project and return to the LUTC and Council for bid award, further reports and authorization. 2. Do not authorize staff to proceed with this project and provide direction to staff. MAYOR'S RECOMMENDATION: The mayor recommends forwarding Option 1 to the March 19, 2024 City Council Consent AgenN for approval. L� MAYOR APPROVAL: � DIRECTOR APPROVAL: C mmiue coup Ini�iall[7uic COMMITTEE RECOMMENDATION: I move to forward Option 1 to the March 19, 2024 City Council Consent Committek Chair Jack Walsh, Committee Member Hoang Tran, ommittee Member iWaOSET) iC�L MOTION: "I move to authorize staff to complete the design and bid the S 288'h Street Road Diet Ph 2 project and return to the LUTC and Council for bid award, further reports and authorization. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 1/2 022 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 4, 2024 TO: Land Use & Transportation Committee VIA: Jim Ferrell, Mayor FROM: EJ Walsh, PE, Public Works Director Jonathan Strong, EIT, Civil Engineer SUBJECT: S 2881 Street Road Diet PH 2 — 85% Design Report & Bid Authorization Financial Impacts: The cost to the City for the S 288th Street Road Diet was included within the current approved budget under Public Works Department Capital Project #36238. In accordance with the approved budget, this item is funded by a $2 Million -dollar TIB grant, a $1 Million -dollar WSDOT Pedestrian & Bicycle Safety grant, the remainder with REET funds and Traffic Impact fees, and $625,000 provided by Sound Transit. Upon completion of the project, ongoing costs associated with operations and maintenance will be performed and funded through streets maintenance. Funding requirements for operations and maintenance of infrastructure is reviewed and adjusted during the budget process. Background Information: The primary purpose of this project is to increase safety along the S 288th Street corridor. This will be accomplished by reconfiguring the four (4) existing travel lanes to provide the following: • Single travel lane in each direction • Continuous Two -Way Left Turn lane • Dedicated Bike Lanes • Marked buffer space between vehicles and cyclists • Rectangular Rapid Flashing Beacon (RRFB) enhanced -crosswalks • ADA compliant curb ramps Existing vehicle traffic volumes are low enough that the elimination of a travel lane in each direction will not create significant delays in travel time through the corridor. In addition, existing turn lanes at signalized intersections will remain to maintain the flow of vehicle traffic. The following provides a brief synopsis of the progress to date. The project design is approximately 85% complete and includes the following completed tasks: ■ Topographic Survey • Project design to 85% Ongoing tasks include: • Project Design to 100% • Contract Specifications • ROW Acquisition Rev. 6/2020 December 5, 2022 Land Use and Transportation Committee S 2881' Street Road Diet — 85% Design Report & Bid Authorization Page 2 • Utility Coordination Financial Suntma PHASE 1 ESTIMATED EXPENDITURES: Design $ 175,000.00 Construction Contract $ 910,899.50 Construction Contingency (10%) $ 91,089.95 Construction M mt. & Inspection 168.010.55 TOTAL ESTIMATED EXPENDITURES S 1,345,000.00 PHASE 1 FUNDING: Bike & Ped. Safety Grant (State) $ 1,000,000.00 Sound Transit S 345.000M TOTAL AVAILABLE FUNDING $ 1,345,000.00 PHASE 2 ESTIMATED EXPENDITURES: Design S 311,942.00 Right of Way S 60,000.00 Construction Contract S 2,800,000.00 Construction Contingency (10%) S 280,000.00 Construction Mgmt. & Insjection S 364,000.00 TOTAL ESTIMATED EXPENDITURES $ 3,815,942.00 PHASE 2 FUNDING: TIB Grant $ 2,000,000.00 2024 Overlay Funding $ 713,000.00 Sound Transit $ 280,000.00 Real Estate Excise Tax (BEET) $ 224,644.00 City Mitigation Fees S 50.356.00 TOTAL AVAILABLE FUNDING $ 3,268,000.00 Plan We currently have $547,942 less funding than expected expenditures. Phase 1 is still under construction. We are hoping to move the Phase 1 contingency to Phase 2 funding. We will reassess our funding and project scope when we receive bids and adjust accordingly. 7c COUNCIL MEETING DATE: March 19, 2024 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APPROVAL TO SUBMIT NPDES ANNUAL REPORT POLICY QUESTION: Should City Council authorize the Public Works Director to submit the 2024 Annual Report and Stormwater Management Program Plan (SWMP) update to the Department of Ecology (Ecology) as required by the National Pollutant Discharge Elimination System (NPDES) Stormwater Permit? COMMITTEE: Land Use and Transportation MEETING DATE: March 4, 2024 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Kevin Du, Water Quality Program&p DEPT: Public Works Supervisor Attachments: 1. Staff Report 2.2024 Annual Report and SWMP Options Considered: 1. Approve the proposed 2024 Annual Report and SWMP documents and authorize submittal to Ecology. 2. Do not approve proposed 2024 Annual Report and SWMP documents and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL: APPROVAL: � 2 yz'N' InkiaMate COMMITTEE RECOMMENDATION: I move to forward the proposed approval and submittal of the 2024 Annual Repo rl d 5tormwat Management Program Plan update to the March 19, 2024 consent agenda far approval. N 1 ck Do ty, Com ittee Chair Jack Walsh, Committee Member Hoang Tr , Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed submittal of the 2024 Annual Report and Stormwater Management Program Plan update. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances on1j) ORDINANCE # REVISED - 4/2019 RESOLUTION 4 CITY OF FEDERAL WAY MEMORANDUM DATE: March 4, 2024 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director `v� Kevin Du, Water Quality Superviso"X� SUBJECT: Approval to Submit NPDES Annual Report Financial Im acts: Submittal of the National Pollutant Discharge Elimination System (NPDES) Annual Report and Stormwater Management Program Plan (SWMP) update is required by the City's NPDES Western Washington Phase II Municipal Stormwater Permit and will have no direct financial impacts. Backtround Information: The NPDES program is a Federal program that regulates stormwater and wastewater discharges to waters of the United States, pursuant to the Clean Water Act. The EPA has granted authority over this program to the Washington State Department of Ecology (Ecology). The current NPDES Western Washington Phase II Municipal Stormwater Permit (Permit) was issued by Ecology effective August 1, 2019. The Permit requires municipalities create and implement a Stormwater Management Program focusing on nine components: 1. Stormwater Planning 2. Public Education and Outreach . 3. Public Involvement and Participation 4. MS4 Mapping and Documentation 5. Illicit Discharge Detection and Elimination 6. Controlling Runoff from New Development, Redevelopment, and Construction Sites 7. Operations and Maintenance 8. Source Control Program for Existing Development 9. Monitoring Progress through 2023 and plans for 2024 on these nine components are summarized in the attached SWMP update. Rev 7/18 Annual reporting must be submitted to Ecology by March 31 St. City staff prepared the following documents (attached) to meet the 2024 reporting requirements specified by the Permit: • 2023 Annual Report (responses to Ecology's questions) • SWMP Update (summarizes previous work and future plans) Rev. 7/18 2024 NPDES Annual Report _ _ _ City of Federal Way 2024 Annual Report Questions for the Western Washington Phase II Municipal Stormwater Permit The NPDES Western Washington Phase II Municipal Stormwater Permit (Permit) requires all Permittees to submit annual reports describing the progress of their Permit implementation activities. Annual reports cover the previous calendar year's activities, unless otherwise specified, and must be signed by the responsible official and submitted to Ecology by March 31 each year. The Annual Report consists of 94 questions and requires the preparation of several supporting documents. The Annual Report must be submitted online through Ecology's WQWebPortal service. Number Permit Y or N Question Section Reporting Requirements and Stormwater Management Program (SWMP) Attach a copy of any annexations, incorporations, or boundary changes resulting in 1 S9.D.6 N/A an increase or decrease in the Permittee's geographic area of permit coverage. Attach updated annual Stormwater 2 S5.A.2 Attachment 1 Management Program Plan (SWMP Plan). Implemented an ongoing program to gather, track, and maintain information per S5.A.3, 3 55.A:3 Y including costs or estimated costs of implementing the SWMP. Coordinated among departments within the 4 S5.A.5.b Y jurisdiction to eliminate barriers to permit compliance. Stormwater Planning Have you convened an interdisciplinary team to inform and assist in the development, progress, 5 S5.C.1.a Y and influence of the stormwater planning program? (Required by August 1, 2020) Did you submit a report as described in 14 S5.C.Lb Y S5.C.1.b.i(b)? (Required to submit no later than January 1, 2023) Continue to design and implement local development -related codes, rules, standards, or other enforceable documents to minimize 15 S5.C.1.c.i Y impervious surfaces, native vegetation loss, and stormwater runoff, where feasible? (Required annually) From the assessment described in S5.C.1.c.i(a), S5.C.1.6 16 (a) N did you identify any administrative or regulatory Page 1 of 10 2024 NPDES Annual Report City of Federal Way barriers to implementation of LID Principles or LID BMPs? (Required annually) If yes, describe the barrier(s) and the measures S5.C.1.c.i 16a (a) NSA taken to address them. Education and Outreach Did you choose to adopt one or more elements 20 55.C.2 Y City of Federal Way staff co- of a regional program? If yes, list the elements, and the regional branded education and program. outreach materials, Facebook posts, and e-newsletter content with the regional 20a S5.C.2 Puget Sound Starts Here campaign. And the South Sound Collaboration with some of shared outreach materials. Attach a description of general awareness 21 55.C.2.a.i Attachment 2 efforts conducted, including your target audiences and subject areas, per S5.C.1.a.i. _ Began implementing strategy outlined in 24 S5.C.2 Y S.5.C.2.a.ii(c) (S5.C.2.a.ii(d) — Required by April 1, 2021) Attach the report developed in accordance with S5.C.2.a.ii(e), which evaluated the changes in understanding and adoption of targeted 25 S5.C.2 Attachment 3 behaviors resulting from the implementation of the strategy and any planned or recommended changes to the program in order to be more effective. (Required no later March 31, 2024) Promoted stewardship activities (or partnered 26 55.C.2.a.iii Y with others) to encourage resident participation. Attach a list of stewardship opportunities 26a S5.C.2.a.iii Attachment 4 promoted. Public Involvement and Participation Opportunities for public Describe the opportunities created for the participation and comment public, including overburdened communities, to involving the Stormwater participate in the decision -making processes Management Program involving the development, implementation, and 27 S5.C.3.a (SWMP) and Stormwater updates of the Permittee's SWMP and the Management Action Plan SMAP. (SMAP) were available at the Land Use and Transportation Committee and City Council Page 2 of 10 2024 NPDES Annual Report City of Federal Way meetings when the SWMP and Annual Report are reviewed. We take comments on the SWMP, SMAP, and Annual Report all perpetually on our "NPDES Program" webpage. The City reached out to overburdened communities by advertising the Public Comment period in 8 languages. Oral translations of the plans are available upon reauest. Posted the updated SWMP Plan and latest 28 S5.C.3.b Y annual report on your website no later than May https://www.cityoffederalway 31 of each year? List the website address. 28a S5.C.3.b com/publicworks/surfacewat er M54 Mapping and Documentation S5.C.3.a. Maintained a map of the MS4 including the 29 i - vii Y requirements listed in S5.C.4.a.i.-vii? Started mapping outfall size and material in 30 S5.C.4.b.i Y accordance with S5.C.4.b.i? (Required to start by January 1, 2020) Attach a spreadsheet that lists the known 30a S5.C.4.b.i Attachment 5 outfalls' size and material(s). Completed mapping connections to private 31 S5.C.4.b.ii Y storm sewers in accordance with S5.C.4.b.ii? (Required by August 1, 2023) -- Illicit Discharges Detection and Elimination Informed public employees, businesses, and the 33 S5.C.5.b Y general public of hazards associated with illicit discharges and improper disposal of waste. Environmental Services (ES) Actions taken to inform public employees, utilizes its Public Education businesses, and the general public of hazards and Outreach Program to associated with illicit discharges and improper inform staff, residents, and disposal of waste. i5.C.5.b businesses about hazards associated with illicit discharges. Examples of outreach methods used include: e-newsletters, staff training. Dublic workshops, a Page 3 of 10 2024 NPDES Annual Report City of federal Way spill kit program for multicultural businesses, annual business inspections, mailings, tabling at community events and participation in regional campaigns. Implemented an ordinance or other regulatory 34 S5.C.5.c y mechanism to effectively prohibit non- stormwater, illicit discharges. Implemented procedures for conducting illicit 35 S5.C.5.d.i y discharge investigations in accordance with S5. C.3. c. i. The City utilizes the Federal Cite field screening methodology in Comments Way Illicit Discharge Detection field. and Elimination Field Procedures and Response Plan, which references the following two guidance documents: Illicit Discharge 35a S5.C.5.d.i Detection and Elimination: A Guidance Manual for Program Development and Technical Assessments, Center for Watershed Protection; and, the Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual, King County, Herrera. Percentage of MS4 coverage area screened in 36 S5.C.5.d.i 47.0% reporting year per S5.C.5.d.i. (Required to screen 12% on average each year.) Percentage of total MS4 screened from permit 37 S5.C.5.d.i 100% issuance through the end of the reporting year. The spill reporting hotline is Describe how you publicized a hotline telephone publicized on the City's number for public reporting of spills and other website and through the illicit discharges in the Comments field. monthly e-newsletter. On 38 S5.C.5.d.ii December 15, 2020 the City also rolled out an app called SeeClickFix that allows the public to report issues in the City right from their phones. Implemented an ongoing illicit discharge training 39 S5.C.5.d.iii y program for all municipal field staff. Page 4 of 10 2024 NPDFS Annual Report City of Federal Way Implemented an ongoing program to 40 S5.C.5.e y characterize, trace, and eliminate illicit discharges into the MS4 per S5.C.5.e. Municipal illicit discharge detection staff trained 41 S5.C.5.f y to conduct illicit discharge detection and elimination activities as described in S5.C.5.f. Attach a report with data describing the actions taken to characterize, trace, and eliminate each illicit discharge reported to, or investigated by, 42 S5.C.3.d.iv Attachment 6 the Permittee as described in S5.C.5.g. The submittal must include all of the applicable information and must follow the instructions, timelines, and format described in Appendix 12. Controlling Runoff from New Development, Redevelopment, and Construction Sites Implemented an ordinance or other enforceable S5.C.6.b. mechanism to effectively address runoff from 43 y new development, redevelopment, and construction sites. j Revised ordinance or other enforceable mechanism to effectively address runoff from 44 55. y new development, redevelopment, and Hii i-iii construction sites per the requirements of S5.C.6.b.i-iii. (Required by June 30, 2022.) Cite code reference. S5.C.6.b. FWRC 16.20.010 codifies the 44a King County Surface Water i-iii Design Manual Number of adjustments granted to the minimum 45 55.C.6.b.i 0 requirements in Appendix 1. Number of exceptions/variances granted to the 46 55.C.6.b.i 0 minimum requirements in Appendix 1. Reviewed Stormwater Site Plans for all proposed 47 S5.C.6.c.i y development activities that meet the thresholds adopted pursuant to S5.C.6.b.i. Number of site plans reviewed during the 47a S5.C.6.c.i 142 reporting period. Page 5of10 2024 NPDESAnnuaI Report City of Federal Wav 48 1 S5.C.6.c.ii 48a S5.C.6.c.ii 49 S5.C:6.c.iii 49a I S5.C.6.c.iii 49b S5.C.6.c.iii 50 S5.C.6.c.v 51 S5.C.6.c.v 52 S5.C.6.c. viii 53 S5.C.6.c.vi 54 1 S5.C.6.d Inspected, prior to clearing and construction, permitted development sites that have a high potential for sediment transport as determined Y through plan review based on definitions and requirements in Appendix 7 — Determining Construction Site Sediment Damage Potential? If no, inspected, prior to clearing and construction, all construction sites meeting the N/A minimum thresholds (S5.C.6.c.ii)? Inspected permitted development sites during Y construction to verify proper installation and maintenance of required erosion and sediment controls per S5.C.6.c.iii. Number of construction sites inspected per 151 S5.C.6.c.iii. Inspected stormwater treatment and flow control BMPs/facilities and catch basins in new Y residential developments every 6 months per S5. C.6.c. iv? Inspected all permitted development sites upon completion of construction and prior to final y approval or occupancy to ensure proper installation of permanent stormwater facilities. Verified a maintenance plan is completed and responsibility for maintenance is assigned for y projects prior to final approval and occupancy being granted. Number of enforcement actions taken during the reporting period (based on construction 7 phase inspections at new development and redevelopment projects per S5.C.6.c.ii-iv). Achieved at least 80% of scheduled y construction -related inspections. Made Ecology's Construction Stormwater General Permit Notice of Intent and the y Industrial Storm water General Permit Notice of Intent available to representatives of proposed new development and redevelopment? Page 6 of 10 2024 NPDES Annual Report City of Federal Way All staff whose primary job duties are implementing the program to control stormwater runoff from new development, 55 S5.C.6.e Y redevelopment, and construction sites, including permitting, plan review, construction site inspections, and enforcement, are trained to conduct these activities? Operations and Maintenance Implemented maintenance standards that are as protective, or more protective, of facility function than those specified in the Stormwater 56 S5.C.7.a Y Management Manual for Western Washington or a Phase I program approved by Ecology per S5.C.7.a? Updated maintenance standards specified in the Stormwater Management Manual for Western 57 S5.C.7.a Y Washington per S5.C.7.a? (Required by June 30, 2022) Applied a maintenance standard for a facility or facilities which do not have maintenance standards specified in the Stormwater 58 S5.C.7.a Y Management Manual for Western Washington? If so, note in the Comments field what kinds of ` facilities are covered by this alternative standard. Note what kinds of facilities are covered by this 58a S5.C.7.a Modular Wetlands alternative standard. Verified that maintenance was performed per the schedule in S5.C.7.a.ii, when an inspection 59 55.C.5.a.ii N identified an exceedance of the maintenance standard. I Attach documentation of maintenance time 59a S5.C.5.a.ii N/A frame exceedances that were beyond the Permittee's control. Implemented an ordinance, or other S5.C.7.b.i enforceable mechanisms, to verify long-term 60 (a) Y operation and maintenance of stormwater treatment and flow control BMPs/facilities regulated by the Permittee? S5.C.7.b.i Annually inspected stormwater treatment and 61 Y flow control BMPs/facilities regulated by the (b) Perm ittee? 55.C.7. b. i If using reduced inspection frequency for the 61a (b) N/A first time during this permit cycle, attach documentation. Page 7 of 10 2024 NPDES Annual Report City of Federal Way Achieved at least 80% of scheduled inspections 62 S5.C.7.b.ii Y to verify adequate long-term O&M. Annually inspected all municipally owned or 63 S5.C.7.c.i Y operated stormwater treatment and flow control BMPs/facilities? Number of known stormwater treatment and 63a S5.C.7.c.i 578 flow control BMPs/facilities owned or operated by the Permittee. Number of facilities inspected during the 63b S5.C.7.c.i 436 l reporting period. Number of facilities for which maintenance was 63c S5.C.7.c.i 277 performed during the reporting period. If using reduced inspection frequency for the 64 S5.C.7.c.i N/A first time during this permit cycle, attach documentation. Conducted spot checks and inspections, if 65 S5.C.7.c.ii Y necessary, of potentially damaged stormwater facilities after major storms. Inspected catch basins owned or operated by 66 S5.C.7.c.iii Y the Permittee every two years or used an alternative approach? -7 Number of known catch basins? 66a S5.C.7.c.iii 13,029 Number of catch basins inspected during the 66b S5.C.7.c.iii 6119 reporting period? Number of catch basins cleaned during the 66c S5.C.7.c.iii 973 reporting period? Attach documentation of alternative catch basin 67 S5.C.7.c.iii N/A cleaning approach, if used. (S5.C.5.d.i or ii) Implemented practices; policies, and procedures to reduce stormwater impacts associated with 68 S5.C.7.d Y runoff from all lands owned or maintained by the Permittee, and road maintenance activities under the functional control of the Permittee. Implemented an ongoing training program for Permittee employees whose primary 70 S5.C.7.e Y construction, operations, or maintenance job functions may impact stormwater quality. Implemented a Stormwater Pollution Prevention Plan (SWPPP) for all heavy equipment maintenance or storage yards, and material 71 S5.C.7.f Y storage facilities owned or operated by the Permittee in areas subject to this Permit that are not required to have coverage under an NPDES Page 8of10 2024 NPDES Annual Report Citv of Federal Way permit that covers stormwater discharges associated with the activity. Source Control Program for Existing Development *Questions 73-74a are required by August 1, 2022 Established an inventory of sites for source 74 S5.C.8.b.ii Y control inspections per S5.C.8.b.ii. Number of total sites identified for the 74a S5.C.8.b.ii 817 inventory. *Questions 75 — 79 are required by January 1, 2023 Implemented an inspection program per 75 S5.C.8.b.iiiF Y S5.C.8.b.iii. Implemented a progressive enforcement policy 76 S5.C.8.b.iv Y per S5.C.8.b.iv. 1 S5.C.8.b. Attach a summary of actions taken to implement 77 Attachment 7 the source control program per S5.C.8.b.iii and iii-iv S5.C.8.b.iv. Attach a list of inspections, per S5.C.8.b.iii, 78 S5.C.8.b.iii Attachment 8 organized by business category, noting the number of times each business was inspected and if enforcement actions were taken. Implemented an ongoing source control training 79 S5.C.8.b.v Y program per S5.C.8.b.v? Compliance with Total Maximum Daily Load Requirements Complied with the Total Maximum Daily Load 80 S7.A N/A (TMDL)-specific requirements identified in Appendix 2. For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 81 S7.A N/A activities to address the applicable TMDL parameter(s). Monitoring and Assessment Submitted payment for cost -sharing for Stormwater Action Monitoring (SAM) status and 82 S8.A.1 Y trends monitoring no later than December 1, 2019; and no later than August 15 of each subsequent year. Page 9of10 2024 NPDES Annual Report City of Federal Way 84 S8.B.1 87 S8.C.1 88 G3 89 G3.A 90 S4.F.1 91 S4.F.3.a 92 S4.F.3.d 93 G20 94 Submitted payment for cost -sharing for SAM effectiveness and source identification studies Y no later than December 1, 2019; and no later than August 15 of each subsequent year. If conducting stormwater discharge monitoring in accordance with S8.C.1, attach a data and N/A analysis report per S8.C.1 and Appendix 9. (Due annually beginning March 31, 2021) General Conditions and Compliance with Standards I Notified Ecology in accordance with G3 of any discharge into or from the Permittee's MS4 Y which could constitute a threat to human health, welfare, or the environment. Took appropriate action to correct or minimize y the threat to human health, welfare, and/orthe environment, per G3.A. 0 N/A N/A Y 1; Due to ERTS that was G20 submitted after 24 hours of a known discharge into our MS4. Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's MS4 caused or contributed to a known or likely violation of water quality standards in the receiving water. If requested, submitted an Adaptive Management Resp59aonse report in accordance with S4.F.3.a. _ Attach a summary of the status of implementation of any actions taken pursuant to S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted during the reporting period. Notified Ecology of the failure to comply with permit terms and conditions within 30 days of becoming aware of the non-compliance. Number of non-compliance notifications (G20) provided in reporting year. List permit conditions described in non-compliance notification(s) in the Comments field. Page 10 of 10 City of Federal Way Stormwater Management Program (SWMP) Plan Update February 15, 2024 2024 NPDES Annual Report - Attachment 1 City of Federal Way Contents Introduction............................................................................................................................................................ 2 StormwaterPlanning(S5.C.1)..............................................................................................................................3 Public Education and Outreach(55.C.2)......................................................................................................:...........5 Public Involvement & Participation (55.C.3) ........................................................................................................12 MS4 Mapping and Documentation (55.C.4)................ Illicit Discharge Detection & Elimination (S5.C.5)................................................................................................. 13 Controlling Runoff from New Developrent, Redevelopment, & Construction Sites (S5.C.6) ............................. 17 Operations & Maintenance (55.C.7) ..................................................................................................................... 19 Source Control Program far Existing Development(S5.C.8)........ ......................................................................... 22 Monitoring(S8) ..................................................................................................... 23 Conclusion............................................................................................................................................................. 24 Page 1 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way Introduction The National Pollutant Discharge Elimination System (NPDES) Permit Program is a requirement of the Federal Clean Water Act intended to protect and restore waters for "fishable and swimmable" uses. The Federal Environmental Protection Agency delegated permitting authority to state environmental agencies. In Washington, the NPDES-delegated authority is the Washington State Department of Ecology (Ecology). The City of Federal Way (City) is regulated under the Western Washington Phase II Municipal Stormwater Permit (Permit). The EPA's 1999 Phase II regulations requires small Municipal Separate Storm Sewer Systems (MS4) in U.S. Census Bureau defined urbanized areas to obtain NPDES permit coverage for their stormwater discharges. The first Permit was issued to the City in 2007, and the current, updated Permit was issued in July 2019 and became effective as of August 1, 2019 and expires July 31, 2024. The City applied forthe next permit cycle (2024-2029). The Permit allows municipalities to discharge stormwater runoff from the MS4 into the State's water bodies (e.g., streams, rivers, lakes, wetlands, Puget Sound, etc.) as long as municipalities implement measures to protect water quality to the "maximum extent practicable" through the application of best management practices (BMPs). As specified in the Permit, these required practices are implemented as outlined in the City's Stormwater Management Program (SWMP). The SWM P focuses on the use of All Known and Reasonable Technologies (AKART) to reduce the discharge of pollutants into receiving water bodies, protect surface waters from water quality degradation, and conserve aquatic ecosystems. The Permit Section S5.A.2 requires that the City detail "activities for the upcoming calendar year" in order to meet Permit requirements. These activities are documented within the SWMP, and organized according to the following program components as outlined in the Permit: • Stormwater Planning (S5.C.1) Public Education and Outreach (S5.C.2) • Public Involvement and Participation (S5.C.3) • MS4 Mapping and Documentation (S5.C.4) • Illicit Discharge Detection and Elimination (S5.C.5) Controlling Runoff from New Development, Redevelopment, and Construction Sites (S5.C.6) • Operations and Maintenance (S5.C.7) Source Control Program for Existing Development (S5.C.8) Monitoring and Assessment (S8) Details about each of these activities follow in the rest of this Update. Page 2 of 24 2024 NPDES Annual Report - Attachment 1 Stormwater Planning The Environmental Services (ES) Division began preparing for the new Stormwater Planning Program Permit requirements by including the applicable milestones and deadlines in the Surface Water Management Comprehensive Plan update, completed by Herrera Environmental Consultants in 2021. ES looks forward to expanding its stormwater planning efforts t better address high -priority sub -basins in Federal Way and develop actionable steps for improving watershed health in the community. The next Surface Water Management Comprehensive Plan Update is slated for 2024-2025 to prepare us for the new permit cycle. SS. C.I. a: Convene an Inter -disciplinary Team for the Stormwate Planning Program In 2020, ES staff reviewed the inter -disciplinary team membe City of Federal Way r - rshio and convened the first team meeting to discuss Stormwater Planning Program efforts. This team included staff from Capital Projects division, Planning division, Development Services Division, along with ES staff, and any additional staff as needed. The team meeting prepared us to answer Stormwater Planning Annual Report questions required by March 31, 2021 In 2022, ES staff collaborated with'the inter -disciplinary team in order to discuss the West Hylebos SMAP and how anticipated stormwater impacts on water quality were being addressed as a City. This was reflected in the questions answered for Stormwater Planning Comprehensive Plan updated submitted to Ecology on December, 2022. In 2023, ES staff collaborated with the inter -disciplinary team to review and West Hylebos SMAP and provide updates and edits as needed. ES staff will coordinate another team meeting in October of 2024 to review the West Hylebos SMAP, and discuss general stormwater planning regarding potential strategies to improve local receiving water health, and how the City will be meeting new permit requirements for the new cycle. SS.C.I.b: Coordinate with Long -Range Plan Updates to Address Water Quality In 2022, ES staff reviewed the City's long-range planning efforts and updated it to include any additional efforts or changes for the current permit form. These updates and changes are reflected in the comprehensive plan update submitted to Ecology before the January 1, 2023 deadline. S5.C.1.c: Continue Requiring LID Principles and BMPs When Updating City Codes & Standards Per the 2019-2024 Permit requirement, the City reviewed the following documents and code for LID requirements and incentives annually: ■ Federal Way Revised Code (FWRC) • King County Stormwater Design Manual (KCSWDM) • Federal Way Addendum to KCSWDM • 2019 Development Standards Manual • King County Stormwater Pollution Prevention Manual (KCSPPM) ■ LID Manual Puget Sound Page 3 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way The City's Development Services Division continues to review and revise Development Standards in accordance with LID principles. We will plan to evaluate and assess our LID principals and BMPs in December of 2024. In our 2019 Development Standards Manual we require developers to assess the feasibility LID practices when they submit their stormwater site plans and technical information report. The City code is written where we always adopt the current version the KCSWDM and KCSPPM and the LID standards/requirements therein. The Development Standards Manual is in the works to be updated in 2024. S5.C.1.d: Stormwater Management Action Planning (SMAP) and West Hylebos SMAP We began planning for the SMAP back in 2019. Following the SMAP guidance document provided by Ecology we completed the inventory, assessment, and prioritization of our local watersheds in 2022. ES staff developed a prioritization method based on comparable information gather during the watershed assessment phase. The variables are quantitative and used to determine a prioritization index score (PIS). The PIS is calculated based on 5 equally weighted variables that consist of the impairment score, jurisdictional area score, rehabilitation score, sediment deposition score, and demographic score. Each of these scores were calculated based on applicable variables. An in-depth explanation of our prioritization method and process is documented in City's 2022 SMAP: Stormwater Basin Assessment and Prioritization document. Table below summarizes the results of our prioritization process. Table 1-2 Basin Prioritization Rankings Rank Basin PIS 1 West Hylebos 80.12 2 Lakota Creek 62.43 3 East Hylebos 58.03 4 Joe's Creek 55.42 5 Central Puget Redondo Creek 37.20 6 Central Puget Cold Creek 36.81 In 2022-2023, ES staff developed a SMAP for the West Hylebos as our watershed of priority. The West Hylebos SMAP consist of short and long rang plans of stormwater retrofits, land management, development strategies, augmented stormwater management actions related to section S5 of the permit, and a process to review the plan annually during our inter -disciplinary team meeting to ensure it reflects our efforts accurately. In 2023, the inter -disciplinary team met to review the West Hylebos SMAP. Updates were made regarding enhanced Operations and Maintenance section of the West Hylebos SMAP. In 2024, ES staff will update the West Hylebos SMAP based on feedback and comments made during the interdisciplinary team meeting. Page 4 of 24 2024 NPDES Annual Report - Attachment 1 Public Education and Outreach City of Federal The Environmental Services Division (ES) provides ongoing public education and outreach designed to reduce and eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. ES staff utilize a variety of e.; approaches to inform targeted audiences about stormwater issues and provide specific actions people can • follow to minimize stormwater pollution. IVY,S5.C.2.a.i: General Awareness Events and Programs ti The City focuses its outreach efforts on building = relationships in the community, planning and refining existing programs, and creating virtual activities. These efforts required the City to be nimble and adopt new technique. The successful COVID-adapted activities were continued and improved on. Many in -person activities were successful in 2023 as well. A summary of general awareness activities that occurred in 2023 and planned for 2024 are provided below: Storming the Sound with Salmon Program Storming the Sound with Salmon (SSS) is a program carried out by the City in partnership with the Federal Way Public School (FWPS) District. The program began in earnest during the 2012-2013 school year and has continued to be carried out ever since. The programs purpose is to educate students about salmon, stormwater, local history, and how they are connected. There are several components to this program which includes, implementation of stormwater/salmon curriculum in the classrooms, schools have the option to voluntarily raise salmon in tanks with all supplies paid for by the City, and culminates with a multi -day Salmon Release Event where students get to release the salmon they raised. The Release Event has multiple components such as presenter led activities, nature walks through the nearby wetlands, and storytelling led by local Puyallup Native American Tribe. Below are details on for 2022-2023 school year and our plans for the 2023-2024 school year. 2022-2023 School Year • Based on feedback from our survey we planned for a physical Release Event over 4 days for April, 2023. We began our SSS kick-off meeting in July of 2022 where we took inventory of supplies, figured out what we needed to order based on number of participating schools, and put together salmon tank maintenance kits once all items arrived. ■ In September after school has started we had another planning meeting to plan out logistics for the program. Around October schools had their tanks set up and running. ES staff troubleshooted and performed maintenance as necessary to prepare for salmon egg deliveries. • Salmon egg pickup and delivery occurred early December. • From October to May, ES and Federal Way Public School staff responded to various tank maintenance issues and concerns. • ES staff began procuring presenters and lunch sponsors for the Release Event in January. We also had our Release Event planning meeting with FWPS in January. Page 5 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way • In February, ES staff coordinated with various City departments to get park permit, and staff required to carry out the Release Event. • In March, ES staff began updating, creating, and gathering materials needed for the Release Event. • Release Event was held on 4 separate days in late April of 2023, April 24-25 and April 27-28 at the Brooklake Community Center. • After the Release Event, ES staff sent out a feedback survey to all staff that participated in the Release Event. FWPS staff will send a feedback survey to their participating schools. We had a meeting May 17 to go over feedback responses and how to improve the program for the following school year. • Overall, we had 35 schools participate in the program. Over 1,600 41h graders attend3E the Release Event. 2023-2024 School Year • Based on feedback from our school partners, we will plan for a Release Event. We will begin our SSS kick-off meeting in July of 2023 where we will take inventory of supplies, figure out what we need to order based off estimates of participating schools, and put together salmon tank maintenance kits once all items have arrived. • In September, 2023, after school has started we will have another meeting to plan out logistics for the program. Around October schools should have their tanks set up and running. ES staff will troubleshoot and perform maintenance as necessary to prepare for salmon egg deliveries. • Salmon egg pickup and delivery will occur late November or early December (2023). ■ From October to May, ES and Federal Way Public School staff will respond to various tank or salmon maintenance issues and concerns. • ES staff will begin procuring presenters and lunch sponsors for the Release Event in February. Federal Way staff will have the Release Event planning meeting with FWPS in January (2024). • In February, ES staff will coordinate with City departments to get the park permit, and staff required to carry out the Release Event. • In March, ES staff will begin updating, creating, and gathering materials needed for the Release Event. • Release Event will be a held on 4 separate days in late April/early May at the Brooklake Community Center. We plan to have the event slated for April 24-25 and April 30 — May 1. • After the Release Event, ES staff will send out a feedback survey to all participants. FWPS staff will send a feedback survey to the participating schools. Then we will have a meeting in late May or early June to go over feedback responses and how to improve the program for the following school year. General Outreach Handout Creation and Translations: 2023: ES outreach staff created a new general stormwater educational handout to be given out to the public at community events. Which notes common types of pollutants, helpful tips on keeping stormwater healthy, and directions on how to report illicit discharges. As well this was translated into our top 4 languages spoken in Federal Way (Spanish, Korean, Russian, and Vietnamese). ES outreach staff then created "In -Language Field Outreach Binders" which contained all these created translated versions, as well as other outreach materials which we had translated into the above -mentioned languages. Which has been effective thus far in getting stormwater education to BIPOC and ESL communities. 2024: ES outreach staff plans to create at least 1 new piece of educational materials that can be given to the general public. As well as updated versions of our source control outreach materials for businesses. ES staff will continue to increase the usage of our "In -Language Field Outreach Binders" to increase access to education and outreach for stormwater. Page 6 of 24 2024 NPDES Annual Report - Attachment 1 General Outreach Newsletters 2023: City of Federal Way Outreach staff sent out 11 e-newsletters in 2023 that reached 2,438 unique contacts with 12,547 sends. The e-newsletters highlighted stormwater best management practices such as natural yard care, rain barrels, and gardening in a way that creates permeable surfaces. ES staff also promoted the regional Scoop the Poop and Don't Drip and Drive campaign messages through the newsletter. 2024: Staff will continue to produce e-newsletters that address various topics on pollution prevention, Scoop the Poop campaign, Don't Drip and Drive campaign and general awareness of stormwater-related issues. We will plan to include affects of stormwater pollution on aquatic animals and continue to educate on pollution prevention in the class and at tabling events. Social Media 2023: Staff increased posts on the City's Facebook page to average multiple posts per month and posted on the City's Instagram account. ES used the posts to reach a broader segment of the City's residents, advertise events, promote programs, and post related news and events from other sources to increase awareness of stormwater-related issues this includes correct car washing procedures with specifics focus on its effect on stormwater and posts noting why auto leaks should be repaired, both in partnership with Puget Sound Starts Here organization. The regional Scoop the Poop and Don't Drip and Drive campaigns were also shared on social media. 2024: Staff will continue posting and strategically boost posts to reach a larger, locally -targeted audience. Continue to coordinate with City and department -wide efforts to strengthen social media marketing efforts in 2024. ES staff will continue advertise the Don't Drip and Drive, the Scoop the Poop campaign, and other campaigns with the Puget Sound Starts Here organization. Green Living WorkshopsA 2023: �- - ES staff reduced green living workshops to 0 for the year of 2023 due to internal staffing shortages. This was supplemented with an increase of stormwater education at community events. As well as social media posts highlighting previous workshops recordings on our YouTube. Recordings of many workshops are now posted on YouTube and continue to gain views. " "" 2024: silrisw7z The City plans to restart holding Green Living Workshops virtually in 2024. Examples include rain barrel classes during the winter, rain garden classes and shade tolerance to decrease need for fertilizers in the Spring, Coho salmon and stormwater pollution effects. Community Events 2023: Outreach staff educated residents about stormwater at eight community events; two farmers' market during the summer, STEM education night for FWPS (Federal Way Public Schools), Hooked on Fishing, Kids Day, Viasakhi Nagar Kitan (Sikh cultural Festival), Afghan Resource Fair, and a Fourth of July celebration. Staff engaged attendees with a game where if people could identify the surface water contamination in a selected scene in a stormwater model they won either a durable cup/straw or hazardous waste reusable bag. Other giveaways were drain snakes and dog poop bags. Also distributed were pamphlets on storm water topics ranging from native plants that can benefit water quality, to correct chemical usage. As well as giving away our newly created and translated general stormwater educational handout. 2024: ES staff will plan to table at multiple Federal Way's Farmer's Market at the Commons Mall, the 4th of July event at Celebration Park, and Kid's Day at Steel Lake Park during the summer. ES Staff have stormwater education Page 7 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way and outreach tabling events planned for Sikh food & Culture Festival (Vaisakhi Nagar Kirta), and Hooked on Fishing. These tabled events include stormwater pollution prevention handouts, scoop the poop dog bags, and other giveaways. Also, staff choose interactive activities to teach community about keeping all kinds of pollution out of our storm drains. The City will utilize an interactive EnviroScape model at many of these events to demonstrate pollution transport during precipitation events and proper BMP effectiveness. ES staff will also explore hosting an in -person car leak checks at various locations such as recycling events and multi- family complexes. Hooked on Fishing 2023: ES staff partnered with I'm Hooked (Kids Fishing Event) to table their annual event at Steel Lake. Staff included storm water pollution prevention outreach material and giveaways from Scoop the Poop and other pollution prevention programs.\ 2024 The City of Federal Way Environmental Services Division will continue to partner with I'm Hooked (Kids Fishing Event) to promote stormwater pollution prevention at community events in Federal Way. ES staff plans to attend this event in perpetuity. Vaisakhi Nagar Kirtan 2023: ES staff partnered with our Sikh community to table at the annual Vaisakhi Nagar Kirtan. The tabling for this event included storm water pollution prevention -outreach material (translated into Punjabi) and giveaways from Scoop the Poop and other pollution prevention programs. 2024: The City of Federal Way Environmental Services Division is invited back for 2024. Given the opportunity ES staff will attend this event in perpetuity. This event is a great opportunity to connect and share critical stormwater pollution information with a group that can be difficult to reach at other events. Kids Day 2023: ES staff partnered with the Federal Way Community Center to host a table at Kids Day at Steel Lake. Environmental Services Division staff included storm water pollution prevention outreach material and giveaways from Scoop the Poop and other pollution prevention programs. 2024: The City of Federal Way Environmental Services Division will continue to partner with the Community Center to promote stormwater pollution prevention at events in Federal Way. ES staff plans to attend Kids Day in perpetuity. STEM Nights 2023: ES staff partnered with the Federal Way Public Schools to host a table at STEM Night at Federal Way High School. Environmental Services Division staffs table included storm water pollution prevention outreach material and giveaways from Scoop the Poop and other pollution prevention programs. 2024: The City of Federal Way Environmental Services Division will continue to partner with Federal Way Public Schools to promote stormwater pollution prevention at community events in Federal Way. ES staff plans to attend this event in perpetuity. Page 8 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way 55.C.2.o.ii: Behavior Change Program: Spill Kit Outreach Program In 2022, the Environmental Coalition of South Seattle (ECOSS) contacted the City of Federal Way (the City), informing us of their intent to discontinue the spill kit behavioral change program partnership at the end of the year. ECOSS provided behavioral change program services to the City from 2013 through 2022. They provided transition resources and the City created their own spill kit program and began implementation in 2023. In 2023, ES staff started visiting businesses with a high risk of spillage and potential for polluting the stormwater system. The visits consist of an initial visit and follow up visits. Additional follow up visits may be conducted as needed. Initial visits consist of a pre -service survey to develop a baseline level of awareness on the part of the business owner or staff. This helps paint a picture of what each business's beliefs were regarding responsibility and liability. After the survey, ES staff will provide education on stormwater and the pollution that can affect receiving waters. A spill kit is provided free of charge to incentivize responsibility to address spills as they occur and participate in the program. ES staff then provide training on how to use the kit, proper disposal of kit materials, how to clean up spills, and who to call for follow up. ES staff also help them develop a customized spill plan based on materials stored and used. After one year, ES staff will conduct a follow-up visit. The post- survey assesses the increase in awareness gained through participation in the program. The post -survey captures changes in behavior in response to receiving spill kit and training. Increasing awareness, providing spill response training, and creating ownership of spill response should lead to better best management practices regarding spill prevention and illicit discharges. 2023: ES staff targeted outreach to businesses with a high potential for generating stormwater pollutants. Such as restaurants and auto repair and paint shops. Staff also provided training in multiple languages to employees for whom English is a learned language to better implement spill kit awareness. Provided 3 new businesses with spill kits and spill response training Produced spill response training and outreach materials for businesses with limited English proficiency. 2024: ES staff will continue the processes and rapport established by ECOSS and continue implementing the program as intended throughout Federal Way. ES staff will continue to provide stormwater education and free spill kits to businesses in the automotive, restaurants, and industries producing hazardous waste. ES staff will also continue utilizing spill data collected from IDDE/Source Control to inform which businesses to select for future participation in the program based on the potential for, or known history of, prohibited discharges and spill events. In 2024, the City plans to reach out and give spill kits to at least 20 new businesses and perform 15 follow up visits. Page 9 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way S5.C.2.a.iii: Provide and Advertise Stewardship Opportunities The City has various volunteer stewardship opportunities which includes Stream Team, participating the Lake Observation by Citizen Scientist & Satellites (LOCSS) program, curb marking, and litter pick up. Stream Team Stream Team involves volunteers of all ages going out to monitor the receiving waters of Federal Way. The City requires new volunteers to go through two trainings, an in -classroom training where they learn about the common stormwater parameters, stormwater, and the equipment they will be using. Then they will attend the in -field training where they use the kit in the field with City staff providing guidance. Once they complete both training they will get assigned to a monitoring site based on their survey. As ask them to monitor at least once a month. All materials are provided by the City. 2023: 14 volunteers were trained in 2023. One volunteer remained active testing local waterways from 2022. 2024: ES Staff will continue to offer trainings to volunteers, and brainstorm ideas to bring in additional volunteers. Stream team organizers will advertise for recruitment in first week of October and begin trainings in late October and early November. Lake Observations by Citizen Scientist & Satellites (LOCSS) program The City partnered with the Lake Observations by Citizen Scientists & Satellites (LOCSS) program, run by the University of Washington, University of North Carolina Chapel Hill, and NASA, to install two lake level gauges in Federal Way to monitor Steel Lake and North Lake. The program's goal is to encourage citizen scientists to better understand how and why lake levels change over time. 2023: Citizen scientists reported lake level data 68 times between the two sites (68 North Lake; 10 Steel Lake). 2024: This program will continue for as long as the LOGS program active. Citizens scientist will continue to report lake level data. Data and information regarding trend will be reported by LOCSS. Page 10 of 24 2024 NPDES Annual Report - Attachment 1 'City of Federal Way Storm Drain Curb Marking/Litter Pickup Events ES staff host volunteer storm drain curb marking and litter pick up events to bring awareness to stormwater and to prevent pollution. This involves ES staff scouting Federal Way to identify safe areas with a need for storm drain markers or litter pick up. During the event staff ' provides information to volunteers on how they are assisting with pollution prevention. We show them how and plan routes with multiple locations where volunteers need to mark drains and pick up litter. The City reaches out to local schools to raise interestand volunteers for future curb marking and litter pick up events. Curb Marking/Litter Pickup Events 2023: ES staff hosted a storm drain marking event in partnership with African Young Dreamers Empowerment Program International (AYDEPI). Staff identified a neighborhood which lacked markers near storm drains. The 54 volunteers spent three hours marking over 91 drains. ES Staff hosted a litter pick up event with AYDEPI over the summer. There're were 27 volunteers and over 2100 Ibs of litter picked up. 2024: ES staff plan to host a curb marking event during the summer. We will plan to work with AYDEPI staff again and plan to reach out to The Chief of Communications and Strategy at the FWPS (Federal Way Public Schools) to enlist volunteers and interest in curb marking and litter pick up events in and around the local public schools with the aim of getting youth excited in protecting our water resources. Page 11 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way Public Involvement & Participation The City encourages the public and interested parties to participate in the decision -making process involving the development and implementation of NPDES Permit related activities and programs. S5.C.3.a: Create Opportunities for the Public to Participate in the Development, Implementation, and Update of the City's SMAP and SWMP Opportunities for public participation in the development of the SWMP update include the following: • Continuous: We provide opportunity for the public to comment on our SWMP at all times on our "NPDES Program" webpage. • March 4, 2024: Land Use and Transportation Committee meeting; • March 19, 2024: City Council meeting. The Council reviews the programmatic and policy changes proposed under the SWMP and allows public comment. The City website will advertise for the SWMP public comment period in English, Arabic, Russian, Somali, Spanish, Ukrainian, Vietnamese, and Korean. Verbal translations of the SWMP document is available upon request, provided by our language translation service provider. S5.C.3.b: Post the SWMP, SMAP and Annual Report on the City's Website The City's Surface Water Management webpage will have links the updated SWMP, SMAP, and the Annual Report once they have been approved by City council and submitted to Ecology. Page 12 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way MS4 Mapping and Documentation The City of Federal Way works to maintain the most up-to-date and accurate maps possible for the City, the MS4, and private connections (commercial and residential) into the MS4. These maps assist with stormwater system operations and maintenance, private and public stormwater system inspections, IDDE source tracing and identification, and mitigating potential downstream impacts of stormwater pollution. SS.C.4.a: Maintain Ongoing Mapping Data The City maintains its stormwater assets mapping data through ArcGIS. The City performs routine updates to the MS4 mapping based on the City's Video Inspection Program findings, new development or redevelopment as-builts, and field verifications from utility locates. During inspections or field work if we discover any discrepancies between observations and our GIS maps we will make notes and update accordingly. SS.C.4.b.i: Collect size and material data for all known MS4 Outfalls Outfall inspections updating classifications (primary/secondary) and improving map accuracy are completed annually. Outfall inspections are generally done during the summer during the dry weather. During outfall inspections we collect the following information: material, size, condition, and if there is flow. If the outfall is inaccessible such as when it is overgrown with vegetation, on steep cliff, or submerged, etc., staff will inspect the outfall from the storm structure directly upstream. Once inspections are completed, the results are forwarded to GIS staff to update the database. In 2023, we updated missing information of 3 public outfalls. As of 2024, we have collected material and size data on 122 of 229 known primary public outfalls. For 2024, we will prioritize inspections of outfalls with missing material and size information and expect to have mostly all outfall accounted for by the end of 2024. SS.C.4.b.ii: Complete Mapping of All Known Connections from the MS4 to Privately Owned Stormwater Systems The City GIS-mapped all known connection points between the MS4 and privately -owned stormwater systems. We differentiate between public vs private system when we input the data in ArcGIS. New private stormwater infrastructure is updated on an ongoing basis. Any new development or construction that connects a private system to the public MS4 is mapped when as-builts are submitted via Development Services Division. SS.C.4.c: Utilize Electronic format for Mapping The City has utilized GIS data and mapping since 1997. The City uses ESRI ArcGIS (Enterprise 10.9.1, Desktop 10.8.2, Pro 2.9.5) and AutoDesk AutoCAD (2022, Civil 30 2022) for electronic mapping. SS.C.4.d-e: Provide Mapping Information, Upon Request, to Ecology, Indian Tribes, Municipalities, and Other Permittees Mapping requests from the public, Ecology, Indian Tribes, Municipalities, and Other Permittees are fulfilled on an ongoing basis through our public records request system. The City manages its Public Records Request through JustFOIA. Records can be found and request through our website on this page: htti)s://www.citvoffedera[way.com/page/public-records Page 13 of 24 2024 NPDES Annual Report - Attachment 1 Illicit Discharge Detection & Elimination Federal Way maintains a robust Illicit Discharge Detection & Elimination (IDDE) Program designed to prevent, detect, characterize, trace, and eliminate illicit connections and illicit discharges into the MS4. We utilize NPDESPro to manage our IDDE records according to Ecology's reporting schema. S5.C.5.a: Include Procedures for Identifying, Reporting, Correcting, and Removing Illicit Discharges and Illicit Connections in the IDDE Program Federal Way's IDDE Field Procedures and Response Plan was last updated in 2019 to include more consistent and timely enforcement measures to facilitate compliance and correct illicit discharges and corrections. The City utilizes the Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual, May 2020 Revision, prepared by Herrera Environmental Consultants and Aspect Consulting (see Appendix B) to supplement the City's IDDE Plan. In March of 2020, the ES Water Quality staff began to use NPDESPro software to record IDDE investigations. City of Federal Way -.i $=as Throughout 2024, ES staff will plan on updating the City's IDDE Plan for all the changes that have occurred since 2019. This includes, but not limited to monetary penalties procedures, source control enforcement, use of NPDESPro, flowchart updates, and abatements. We plan to have the revised IDDE plan finalized in 2025. S5.C.5.b: Inform Public Employees, Businesses, and the General Public about the Hazards Associated with Illicit Discharges and Improper Disposal of Waste ES staff education and outreach efforts to multiple stakeholders regarding the various hazards associated with illicit discharges and improper waste disposal through various methods. This includes: • When we receive complaints regarding alleged illicit discharges we always send a technical assistance letter or talk a person on site regarding proper best management practices even if they are not in violation. Additionally, all IDDE and Source Control cases that result from enforcement include BMPs catered to the specific business or activity. • At community events we mentioned in the Public Education and Outreach section, we provide educational materials to citizens about residential BMPs, such as vehicle washing and proper pet waste disposal, and notifying them about City and County programs, such as the City's King County's hazardous waste disposal resources. Additionally, we always include an interactive activity such as our Scoop the Poop game, watershed pollution demonstration, and a spin the wheel questionnaire. • Dumpster stickers for commercial dumpsters when we observe that they are open during our inspections. ■ Utilizing the updated IDDE Field Procedures and Response Plan for all incoming public employees to introduce them to the program and orient them with City procedures for investigating, identifying, enforcing, and eliminating illicit discharges and illicit connections • Educating participants in the City's Stream Team Program about the hazards of illicit discharges during the initial classroom training for inclusion in the program. ■ Businesses are education on Spill Preparation, response, and stormwater when visited through our Spill Kit Outreach Program. Page 14 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way In 2024, ES staff will continue education the residents of Federal Way with the programs and activities list above. Many of the activities listed above are planned in the Public Education and Outreach section and other The public can use SeeClickFix also known as Eyes on Federal Way, a mobile app, to easily report issues (including spills or other water quality issues) directly from their phone. Citizens can track what they report and see other water quality issues that are reported through the software. SS.C.S.c: Implement an Ordinance or Other Enforceable Mechanism to Prohibit Illicit Discharges into the City's MS4 City Ordinance 09-619 prohibits non-stormwater discharges into the City's MS4, and Federal Way Revised Code (FWRC) Chapter 16.50 lists prohibited, allowable, and conditional discharges into Federal Way waters and storm drainage systems. The Surface Water Management Water Quality Section implements escalating enforcement procedures and actions pursuant to those outlined in FWRC Chapter 1.15. In general, when doing through enforcement we generally start with a warning letter which has a deadline and that can escalate into an order to correct. Based on the situation we may skip the warning letter and issue the order to correct. As an incentive to complete the corrective action, we have monetary penalties that accrue daily after the deadline stated in the order to correct. S5.C.S. d-e: Implement an Ongoing Program to Detect, Identify, and Address Illicit Discharges, Including Spills and Illicit Connections, into the City's MS4 Field screening procedures and methods are outline in our IDDE Plan and the Illicit Connection and Illicit Discharge Field Screening and Source Tracing Guidance Manual, May 2020 Revision, prepared by Herrera Environmental Consultants and Aspect Consulting. In 2023, the City met the Permit requirement to screen at least 20 percent of the City's stormwater system for illicit connections through recurring source control, video, and stormwater facility inspections. The City has a spill hotline on the Federal Way, Surface Water Management page which includes a phone number and a link to Eye's on Federal Way where citizens can make any type of report and it will be directed to the appropriate personnel and they can track the progress in real time. Annually, ES staff require field staff from all divisions and the Police Department to take our IDDE training which is sent out every Spring. We track the progress through a survey that they must complete at the end of the training presentation or if it is in -person through a sign -in sheet. Staff who work on facilities that require a SWPPP are also required to take our SWPPP training and those who do maintenance that follow the King County Site Management Plan (SiMPIa) must take the SiMPla training as well. These trainings are updated annually between January and February. Page 15 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way This program is ongoing, and in 2024 ES staff will: ■ Continue to inspect private commercial stormwater systems that discharge into the City's MS4 to ensure maintenance complies with standards outlined in the Permit. ES Staff incorporates an education and outreach program into the commercial site inspection program. This component provides advance notice and site -specific information of stormwater systems to property owners and their representatives. In addition, the outreach program provides information on BMPs targeted at each site's commercial activities and land use. ES staff will continue to emphasize source control best practices, operational and structural, to help commercial property owners better understand how to prevent prohibited discharges on a short and long-term basis. • Continue to collect and analyze data on commercial site inspection results, enforcement actions, water quality violations, and compliance timelines to better inform commercial site and source control inspections. ■ Continue to utilize this annual data analysis to evaluate hot spots in the City for illicit discharges, as the analysis is broken down by type of discharge, drainage basin; and year. The results of this analysis will continue to be used in 2024 to assist staff in identifying seasonal and geographic trends in repeated water quality violations. This analysis, coupled with the evaluation of enforcement actions and compliance timelines, will allow ES Staff to bettertarget outreach and technical assistance efforts to reduce common illicit discharges. • Continue to use NPDESPro, a web -based data management platform, to report illicit discharges and connections, track staff response logs, and document enforcement actions. NPDESPro is only utilized for IDDE recordkeeping and tracking. S5.C.5.: Provide IDDE Staff Training ES staff will continue to provide annual training to all field -based City of Federal Way staff and police personnel to identify illicit discharges and ensure they are reported to appropriate authorities. Additionally, all maintenance personnel, ES Water Quality staff, and SWM Inspectors are trained annually in spill response and first responder hazard awareness. ES staff will continue to review field procedures for identifying, tracing, reporting, and documenting all reported illicit discharges. In 2024, ES staff will continue to update the training material for City staff and will include training on BMPs to prevent or reduce stormwater impacts when perform maintenance activities. All spill response staff will be trained in Source Control through the Washington Stormwater Center and received CESCL training as needed to stay certified. S5.C.5.a: Track and Maintain Records of IDDE Program Activities NPDESPro tracks all reported water quality violations. Associated documents, including photographs, site maps, correspondence, legal actions, and final resolutions are stored in the Surface Water Management network drive. Commercial site inspections and source control inspections are tracked in Excel, and active construction sites are tracked through the City's permitting system, AMANDA. Private commercial site inspections and source control inspections are recorded in Excel and on the Surface Water Management network drive. In 2024, ES staff will continue using NPDESPro for IDDE records and Excel and the Surface Water Management network drive for private site inspections and source control records. In 2023, ES staff developed a new source control survey using ArcSurvey 123 to record source control inspections and in 2024, ES staff will continue to refine the new survey. Page 16 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way Controlling Runoff from New Development, Redevelopment, & Construction Sites Construction site runoff is a major contributor to water quality degradation in the greater Puget Sound region. To address this issue, the City code is phrased to always adopted the current King County Stormwater Design Manual, City of Federal Way Addendum to the King County Stormwater Design Manual, and the latest edition of LID Technical Guidance Manual for Puget Sound. S5.C.6.a-b: Implement an Ordinance or Other Enforceable Mechanism to Address Runoff from New Development, Redevelopment, and Construction Sites Federal Way Public Works Development Standards (codified under FWRC 19.135.130), and the King County Stormwater Design Manual (as amended and adopted under City Ordinance 21-922), include minimum requirements for stormwater design and construction for the protection of water quality and the reduction of pollutant discharge. S5.C.6.c:Apply a Permitting Process with Site Plan Review, Inspection, and Enforcement Capability for New Development, Redevelopment, and Construction Sites In 2023, the Public Works Development Services Division will continue implementing the City's permitting process, including civil/site plan review and approval for compliance with City of Federal Way standards. Public projects in the right-of-way that trigger local permits will also continue to be reviewed by internal stormwater engineers. During construction, Public Works staff will continue to conduct weekly site inspections to ensure the implementation of proper temporary erosion and sediment control (TESC) BMPs. City inspectors have the authority to enforce TESC standards for both private and public projects to reduce pollutants in Ai stormwater runoff to the MS4 and surface waters that originate from _ new development, redevelopment, and construction site activities. ES staff will also continue reviewing and approving Spill Prevention Plans (SPPs) for sites requiring them and ensure future adherence to these SPPs during subsequent inspections. In 2023, City staff completed a revision of the Development Standards to improve clarity and update LID criteria (for example, aligning municipal roadway cross -sections with LID standards). The City has an ongoing program to verify that long-term operation and maintenance (O&M) of post - construction stormwater facilities and BMPs are implemented. The City requirements for maintenance standards are identified under the 2021 King County Stormwater Design Manual Appendix A, Maintenance Requirements for Flow Control, Conveyance, and Water Quality Facilities. In 2023, Public Works staff will continue post -construction inspections prior to the release of warranty bonds and will review post - construction inspection procedures in conjunction with the Development Standards update. Furthermore, Public Works staff will work on implementing increased site assessment procedures that align with the updated Department of Ecology standards for new development, redevelopment, and construction activities on plats, single-family, and commercial sites. Page 17 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way S5.C.6.d: Provide Notice of Intent (NOI) for Proposed New Development and Redevelopment The City has made available electronic links to the Construction Stormwater General Permit and the Industrial Stormwater General Permit NOls on the City's Development Services at www.c_itygffe_deralway.com/publicworks/development-services. S5.C.6.e: Ensure Staff Training for Implementation of Runoff Control Program Plan reviewers are managed by a licensed professional engineer, and all City staff responsible for approval and inspection of new development, redevelopment, or construction are certified in Construction Erosion and Sediment Control Lead (CESCL). City inspectors also complete the Washington Department of Transportation Local Technical Assistance Program (LTAP) for construction inspection and documentation training, and the American Public Works Association (APWA) Construction Inspection Training. In 2023, management will also continue researching training opportunities for inspectors regarding soil classification and analysis. In 2022, the City began using Headlight inspection software for ROW and Sound Transit inspections to standardize reports and allow cross training and support. Page 18 of 24 2024 NPDES Annual Report - Attachment 1 Operations & Maintenance SWM has an ongoing program to reduce stormwater impacts associated with the maintenance and operations of City streets, facilities, and properties. The program appliesto drainage infrastructure, which includes catch basins, pipes, open channels, residential and regional retention/detention ponds and facilities, filter vaults, coalescing plates, dams, vortexes, snouts, and tanks. S5.C7.a: Implement Maintenance Standards In 2024, SWM maintenance personnel will continue to implement maintenanc amended and adopted 2021 King County Stormwater Design Manual, which includes Appendix A: Maintenance Requirements for Flow Control, Conveyance, and Water Quality Facilities. All inspection forms utilized in routine stormwater system inspections are, created using Appendix A as a guide. City of Federal Way S5.C.7.b: Maintain Stormwater Facilities Regulated by the Permittee SWM staff have implemented a Private Commercial Site Inspection Program to ensure inspections of private storm facilities that discharge into the MS4 are within compliance of the KCSWDM. Before private commercial site inspections, the property owners are sent a preliminary notice letter detailing when we plan to arrive for inspection, what to expect, and how to prepare. During the inspection all stormwater structures are inspected to ensure they're in compliance of the KCSWDM. If no issues are found, property owners are sent a letter that they have passed inspection. If they fail the inspection, then they are sent a 30-day Maintenance Correction letter that details the required corrections, deadline, and includes a waste tracking form to ensure materials are disposed of properly. If corrections are not completed after the deadline, they are sent a 10-day Maintenance Correction letter to remind them that they need to complete corrections and states a deadline. If they do not complete the corrections after the 10-day letter deadline, the case is sent to the Water Quality team to issue a formal Notice and Order to Correct, that gives them 14 days to bring the site into compliance after which monetary penalties will begin to accrue daily. Private Commercial Site inspections are recorded in the City's network drive and tracked on Excel. Follow up inspection are conducted on a case -by -case basis. Generally, submittal of the waste tracking form is sufficient. In 2024, SWM will continue to inspect stormwater treatment and flow control facilities regulated by the City, as required by the Permit. Facilities permitted by the City that discharge to the City's MS4 are inspected and maintained annually to verify long-term maintenance if the City was designated as the maintenance provider following construction completion. Any required repairs are recorded and scheduled in the City's asset tracking system, VUEWorks, as well as in the Surface Water Management Division's Operations & Maintenance network folder. SS.C.7.c: Maintain Stormwater Facilities Owned or Operated by the Permittee In 2024, SWM will continue to inspect known municipally owned and operated stormwater treatment and flow control facilities as required by the Permit. Control structures, retention/detention ponds, and bioswales are inspected and maintained annually. Any required repairs are recorded and scheduled in VUEWorks, the City's asset data management system. SWM uses tablets to allow for more efficient and effective electronic recording, filing, and scheduling of inspections and inspection results. It also supports more accurate measuring and tracking of catch basin sediment levels during the annual catch basin inspections. SWM staff utilize ArcCollector to better manage catch basin inspection data. In conjunction with the City's Asset Management Coordinator, SWM staff are continually working to identify additional features that can be added for inspection documentation within GIS ArcCollector. In 2024, SWM staff will continue using GIS ArcCollector for inspections and inputting required maintenance into VueWorks. • In 2024, SWM Inspectors will continue to use the Video Inspection Program as a tool to proactively Page 19 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way manage the stormwater system to prevent flooding, drainage problems, and other water quality concerns. The program also supports several NPDES-related activities, including ongoing comprehensive mapping of the system, evaluation of management practices, and the improvement of the ability to trace spills and identify illicit connections to the MS4. In 2024, SWM Inspectors will continue to assess and identify stormwater system maintenance needs based on the structural scoring system utilized through the program. In 2024, SWM will continue with an implemented recurring schedule for video inspections to ensure infrastructure maintenance needs are fully supported. • SWM staff will continue to inspect facilities vulnerable to surface water related problems before, during, and after major storm events to ensure the systems are functioning properly, and to determine/conduct any maintenance or repair needs. • SWM will continue to inspect and clean (when necessary) catch basins owned by the City. SWM incorporated an annual assessment into the City's catch basin inspection program. Annual assessments include a review of the City's circuit schedules, actual inspection results, cleaning and maintenance records, new development or redevelopment schedules, changes in commercial use, and an evaluation of the previous year's snow and ice operations. SWM will use this assessment to adjust the City's circuits to comply with the requirements of an alternate inspection schedule under this Permit cycle. • Upon reviewing historical inspection program data in 2019, SWM staff concluded that Permit requirements could be better met with a new inspection program that separates the City into Northern and Southern circuits, each containing approximately half of the City's total number of arterial and non -arterial catch basins. North Circuit Inspections fall on odd numbered years, while South Circuit Inspections fall on even numbered years. In 2024, SWM will continue inspecting all catch basins in the South Circuit. • Under the catch basin inspection program implemented in 2020, SWM inspected, cleaned, and maintained arterial catch basins within the city's northern half in 2023. In 2024, SWM will continue to inspect, clean, and maintain the arterial catch basins within the respective circuits of the City (including the border streets). • In 2024 SWM procured a new CCTV Inspection Truck. This truck will be utilized to inspect public storm drainage facilities within city right-of-way and drainage easements. Inspections are designated to individual schedules which target drainage pipes on arterial, collector and local roadways. and video) of stormwater infrastructures within the planned 2024 Overlay Project Schedules. • In 2022, SWM purchased a Vactor truck to assist with cleaning and maintenance of stormwater infrastructure within the City's M54. For 2024, SWM will continue to utilize the Vactor truck and our contractor, Action Service, to do necessary storm structures maintenance for permit compliance. S5.C.7.d: Implement Practices, Policies, and Procedures to Reduce Stormwater Impacts Associated with Runoff from All City Owned or Maintained Lands, and City -Controlled Road Maintenance Activities In 2022, the City adopted the 2021 King County Site Management Plan (KC SiMPla) to reduce stormwater impacts associated maintenance of all lands owned and maintained by the City. In 2024, training on utilization of the KC SiMPla will be included in the annual IDDE and SWPPP training. Page 20 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way SS.C.7.e: Ensure Staff Training for Operations and Maintenance Personnel City field staff are trained annually in IDDE and spill response procedures. In 2024, personnel will be trained in IDDE and Spill Reponses. In the few weeks following the training maintenance personnel will have discussions on utilizations of spill response materials. Licensed maintenance personnel are trained annually for pesticide/herbicide application, and this program will continue in 2024. In 2024, personnel will also be trained on how, when, and where to utilize the KC SiMPla to reduce stormwater impact during maintenance operations. S5.C.7.: Implement a Stormwater Pollution Prevention Plan for All Heavy Equipment, Maintenance, or Storage Yards, and Material Storage Facilities Owned or Operated by the Permittee In 2023, SWM staff reviewed and updated the Stormwater Pollution Prevention Plan (SWPPP) appendices for the Public Works/Parks Maintenance Yard Annex located at 31130 28th Avenue South. These appendices include a drainage map of the Yard, a map of material storage locations in the Yard, and Excel worksheets that document staff responsibilities, inspection results, spill events, material storage locations, associated BMPs, and staff training. For 2024, ES staff will update the SWPPP annually • In 2023, ES staff created a SWPPP for the Federal Way Community Center. In addition to the Public Works/Parks Maintenance Yard Annex and Community Center, we also have SWPPPs for Celebration Park, Steel Lake Park, and City Hall. All of these SWPPPs Will be updated annually. In 2024, ES staff will perform quarterly inspections of all sites with SWPPPs and update the annual SWPPP training to include sites with new SWPPPs. Training updates are usually completed between January to February and trainings are hosted in the Spring. S5.C.7.a: Maintain Records of Operations and Maintenance Program Activities In 2022, a review of records retention and data collection was continued as part of the updated procedures and practices for operation, maintenance, and repair. In 2024, SWM will continue refining the implementation plan for digitizing all O&M and repair records and standardizing maintenance records procedures. Page 21 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way Source Control Program for Existing Development In recent years, ES staff identified a growing need to include more preventative, rather than reactive, measures within the stormwater management program overall. One of the primary actions identified was to reinstate a source control inspection program within the Water Quality Section beginning in 2017. This program allows ES staff to better engage business owners in conversations about stormwater pollution, provide business -specific BMPs to prevent illicit discharges, and enforce illicit discharges if found during routine inspections. SS.C.8.a: Implement a Program to Prevent and Reduce Pollutants in Stormwater Runoff In 2024, ES staff will continue to assess and update the program to more effectively educate business owners and managers on the causes and harmful effects of stormwater pollution, what constitutes a water quality violation, and how the City enforces such violations and operational and structural BMPs tailored to their business activities that can assist with stormwater pollution prevention. Additionally, ES staff will continue to administer the updated Source Control Program that began in 2023 and includes new NPDES permit requirements to enforce the implementation of structural and operational BMPs. S5.C.8.b.i: Adopt an Ordinance or Other Enforceable Documents Requiring Source Control BMPs The Federal Way Revised Code (FWRC) 16.55 Best Management Practices allows the City to enforce the requirement of operational and structural BMPs for existing facilities and activities, and for new development activities. S5.C.8.b.ii: Establish an Inventory of Public and Private Sites with Potential to Pollute MS4 For 2024, ES staff will update the source control inventory list to include all existing commercial sites. ES staff will refine the site list based on inspections and business type throughout the year. S5.C.8.b.iii: Implement an Inspection Program for Pollutant -Generating Sites In 2023, the City's biggest improvement to the program was streamlining the inspection report and checklist through Survey123. We started with the one provided in the Source Control Guidance Manual created by Herrera and refined it for our purpose since we use it to conduct our Pollution Prevention Assistance site visits as well. In 2024, ES staff will continue conducting regular source control site inspections and will continue scheduling and documenting inspections on the Surface Water Management network drive. Introduction letters were sent in January 2023 to all sites on the list regarding this program. Page 22 of 24 2024 NPDES Annual Report - Attachment 1 City of Federal Way Monitoring A collaborative monitoring program is paid for by Western Washington NPDES Permittees, administered by Ecology, and designed to monitor and evaluate the effectiveness of the best management practices specified in the Permit. The goal of the monitoring program is to provide an unbiased assessment of whether stormwater management actions are resulting in genuine progress towards regional water quality targets. In 2024, the City will continue to pay into the collective fund and support the implementation of the three components of the Regional Stormwater Monitoring Program: • Status and trend monitoring studies to measure whether the health of lowland streams and shorelines in Puget Sound is improving or declining; • Stormwater effectiveness studies to provide widely applicable information about what best management practices work, or don't work, and how to improve stormwater management; and • Source Identification Information Repository designed to share information about source identification and elimination methods and identify opportunities for regional solutions to common illicit discharges and pollution problems. Page 23 of 24 2024 NPDES Annual Report - Attachment 1 Conclusion City of Federal Links to the 2024 Annual Report and SWMP update are posted under "News and Updates" on the City's Surface Water Management Division website at: http:llwww.citvoffederalway.com/surfacewater. If at anytime the City is unable to comply with the terms and conditions of the Permit, staff must notify Ecology within 30 days of becoming aware that non-compliance has occurred. Written notification must include a description of the non-compliance issue and steps planned or taken to achieve compliance. The City remains in compliance with the Permit and is using all known, available, and reasonable methods of prevention, control, and treatment to prevent pollution into the surface waters of Washington State. Page 24 of 24 2023 NPDES Annual Report - Attachment 2 City of Federal Way Attachment 2 - Description of 2023 Public Education Activities Public Events In 2023, the Environmental Services (ES) Division tabled at eight public community events that includes: two farmers' market during the summer, STEM education night for FWPS (Federal Way Public Schools), Hooked on Fishing, Kids Day, Viasakhi Nagar Kitan (Sikh cultural Festival), Afghan Resource Fair, and a Fourth of July celebration to educate the public about stormwater. Storming the Sound with Salmon (SSS) Program The SSS curriculum continued to be taught in the classrooms during 2023. Tanks and salmon eggs were distributed to the 35 participating schools in winter of 2022. The 2022-2023 school year Release Event occurred April 24", 25tn, 27tn, and 28tn. The Release Event consisted of students rotating through stations lead by presenters from various salmon or environmental water quality organizations, a nature walk through a wetland, storytelling by the Puyallup Tribe and releasing the salmon into the West Hylebos that flows out into the Port of Tacoma. All tanks were cleaned by ES staff after the Release Event to prepare for the program during the next school year. In fall 2023, planning began for the 2023-2024 school year with a physical in -person Release Event scheduled for end of April/early May of 2024. We have 33 participating schools in the Federal Way School District for 2023-2024. Tank setup and maintenance began in the Fall 2023 to prepare for the eyed salmon eggs. Salmon eggs and tank maintenance supplies were delivered December 2023. ES staff will provide support to salmon tank leads in each school as needed until the release event on planned for April 23`d, 24tn 301n, and May Vt of 2024. Green Living Workshops ES staff provided free educational workshops for residents on topics related to stormwater and sustainability. ES staff reduced green living workshops to 0 for the year of 2023 due to internal staffing shortages. This was supplemented with an increase of stormwater education at community events. As well as social media posts highlighting previous workshops recordings on our YouTube. Recordings of many workshops are now posted on YouTube and continue to gain views. Volunteer Events In 2023, ES staff hosted a storm drain curb marking event in a neighborhood that had damaged or broken storm drain markers with 54 volunteers who were able to replace/install 91 drain markers. Stream Team stewardship monitoring continued through 2023 with volunteers retained through previous years and 14 new volunteers were trained to conduct water quality monitoring. Lake Observations by Citizen Scientists & Satellites (LOCSS) program, run by the University of Washington, University of North Carolina Chapel Hill, and NASA is still active for North and Steel Lake. Citizen reported lake level data 75 times between the two lakes in 2023. E-Newsletters E-newsletters allow ES to provide more timely information to the public on seasonal stormwater issues and upcoming events. In 2023, 11 e-newletters were sent out that reached 2,438 unique contacts with 12,547 sends. Content included rain barrels, natural yard care, and gardening as a way to create permeable surfaces. ES staff also promoted the regional Scoop the Poop and Don't Drip and Drive campaign messages through the newsletter. Page 1 of 2 2023 NPDES Annual Re art - Attachment 2 City of Federal Wa Environmental Coalition of South Seattle (ECOSS): Spill Kit Outreach Program ECOSS provided behavioral change program services to the City from 2013 through 2022. They provided transition resources and the City created their own spill kit program and began implementation in 2023. Starting a new program takes time. It took longer than initially planned to get spill kits to businesses. The City distributed 3 spill kits to businesses toward the end of 2023. Now that the program is fully formed, ES Staff plans to give out 20 new kits with spill prevention training for local businesses in 2024. The businesses that participated in the program for one year will receive follow up visits to capture behaviors changes through the program. Stream Team In 2023, 14 new Stream Team volunteers participated in two trainings hosted by the City of Federal Way. Retained volunteers from previous years continued their monitoring efforts. In 2024, we plan on hosting more training sessions to get more volunteers and conduct a stream cleanup event with volunteer help. Page 2 of 2 2023 NPDES Annual Report - Attachment 3 lBehavioral Change) MY of Federal Way Attachment 3 - Description of 2023 Behavior Change Activities Behavior Change History for Federal Way In 2022, the Environmental Coalition of South Seattle (ECOSS) - contacted the City of Federal Way (the City), informing us of their intent to discontinue the spill kit behavioral change program partnership with Federal Way at the end of the year. ECOSS provided behavioral change program services to the City from 2013 through 2022. They provided transition t •-' - _ - resources and the City created their own spill kit program and - began implementation in 2023. This Spill Kit Outreach Figure 1 -Spill Kits program targets businesses with potential to pollute stormwater. Through this program we hope to prevent discharges by providing education and a spill kit to promote recommend best management practices when a spill occurs. After at least a year we will plan to revisit the business with a post -survey to evaluate effectiveness of the program. Planned or recommended changes to the campaign in order to be more effective (describe the strategies and process to achieve the results) When the ECOSS contract ended, the City decided ES staff would take over the program and continue to provide stormwater education and free spill kits to businesses in the automotive, restaurant, and other businesses that have potential to pollute stormwater. ES staff continued utilizing data collected from Illicit Discharge Detection and Elimination and Source Control programs to inform which businesses are selected for future participation in the program based on the potential for, or known history of, prohibited discharges and spill events. The City's goal for 2023 was to reach out to at least 15 new businesses and perform 10 follow up visits. Focusing on local polluters offered the best path for pollution prevention education and developing community trust. In 2022, ECOSS conducted 20 follow up visits of existing spill kits. 2 new businesses were recruited into the program that year. In 2023 the City gave away 3 new spill kits to businesses. To maximize staff time, the behavioral change component was merged with the City's source control checklist. This digital checklist was created in house using Survey 123. Getting kits, designing and approving outreach materials, and merging all the programs into one Survey 123 checklist took some time. Towards the end of November 2023, the checklist was completed and visits became more frequent. Page 1 of 7 2023 NPDES Annual Report - Attachment 3 (Behavioral Change) City of Federal Way f 509 Federal Way •! IV Cr ]U[1 - bft 46 •0 Figure 2 - Source Control Inspection & Spill Kit Database Auburn A,b,,n NNr.� e po-Ar. ES staff decided to purchase spill kits in bulk to reduce cost. After staffing and shipping issues the kits arrived and were placed in city storage. The kits contain: 1- 6.5gal Twist and Lock Pail, 2 - Chemsorb General Spill Absorbent 10 - 15" x 18" Sill Absorbent Pads 1- 3" x 4' Universal Spill Absorbent Socks 1- Pair Nitrile Gloves 1- Heavy Duty Garbage Bag 1- Protective Safety Goggles 1- 6.25" Mini Broom and Dust Pan 1— 24" Bully tool 99200 manhole Cover Hook with T-Style handle QR Code Pre -Survey Social Marketing practices and methods/ campaign development tailored to the community Federal Way has a unique population that speaks many different languages. The City's goal for outreach materials is to design in plain speak and keep the message simple. This helps when translating materials to stay true to the message. Providing outreach materials in languages people feel most comfortable with helps the City get their foot in the door. Communication is a big part of building trust in the community and informing business owners of stormwater pollution challenges and solutions. Only Rain Down the Drain! Absorbent Gramdar Absorbent Sock Absorbent Pads Pru e Am., Place o.. PI-9 undo, sio:rn drain a rl: rf dyaef lkakirlg Figure 3 - Spill Kit Outreach Material created 2023 Page 2 of 7 2023 NPDES Annual Report - Attachment 3 (Behavioral Change) City of Federal Way In 2023, ES staff created a binder with all the programs related to the City's MS4 permit translated into the main spoken languages. These binders were placed in each vehicle used by inspectors and coordinators. Now when the City visits a new business, staff can show them the binder. On the front is "What language are you most comfortable with?" in Korean, Russian, Spanish and Vietnamese. The business representative points to the language they are most comfortable with and ES staff can tab over to the appropriate materials in a language they can understand. Evaluation of Effectiveness of ongoing campaign ECOSS pre and post survey data was provided to the city. That program ran from 2012 to 2022. In that time, some behavior change was noticed in Federal Way businesses. From 2012 —2022, 62% of businesses surveyed did not know where their stormwater flowed in the pre -survey. After a year of participating in the program the businesses were asked to participate in a post -survey. After a year with the program only 30% of businesses didn't know where their stormwater went after going down the drain. Raising awareness of stormwater flow is paramount to understanding how pollution impacts affect the natural world these waters are conveyed through. ECOSS Pre Survey - Do you know where your runoff goes? (247 Businesses from 2012 - 2022) ECOSS Post Survey - Do you know where your runoff goes? (247 Businesses from 2012 - 2022) Don't Know ye` a 1Y% v Don't Know v no yes ■ Don't Know v no yes Reporting to government personnel can be intimidating. Through 2012 — 2022, only 5% of businesses reported a spill during the previous year on the pre -survey. After a year with the program the businesses were asked the same question and 20% had had a spill and used the ECOSS provided kit to clean it up. ES staff believes the initial numbers were underreported. Businesses that were provided a kit were more likely to admit to a spill AND had the tools needed to clean it up. Page 3 of 7 2023 NPDES Annual Report - Attachment 3 lBehavioral Change) _ City of Federal Way (Pre) Did you have a spill last year? (no Spill Kit, 241 business responses) Don't Know p _ Yes 5% ■ Don't Know a Yes No (Post) Did you have a spill last year? (yes Spill Kit, 177 business responses) Don't Know 6% r Yes 20% a Don't Know a Yes No ES staff is gathering their own data for this program. Following the same rubric as ECOSS, ES staff is looking forward to 2024 reporting and analyzing the data provided to their own program. After the program has been active for a year (November 2024), more data will be available to assess the effectiveness of this campaign. The post behavioral change questions are of particular interest. Lessons Learned and recommendations Starting a new program takes time. It took longer than initially planned to get spill kits to businesses. The City distributed 3 spill kits to businesses toward the end of 2023. Now that the program is fully formed, ES staff plan to give out 20 new kits with spill prevention training for local businesses in 2024. The businesses that participated in the program for one year will receive follow up visits to capture behaviors changes through the program. Based on the data and the limited effectiveness we were able to evaluate with the pre and post surveys questions developed by ECOSS, we plan to augment and revise the pre and post survey questions so we are able to evaluate more effectiveness without any assumptions by the business. For example, asking a question such as "Do you have a spill kit?" can prompt businesses to provide a false answer for fear of noncompliance and enforcement. Strategies and schedule for more effective implementation of existing campaign. 2024 will see an increase in new businesses visited, follow up visits conducted, and a variety of behavioral change data collected. The City plans to use the old ECOSS business list to reach out to businesses that have participated in the program before. Ideally, they will be familiar with the service and hopefully there will be some behavior change to capture. The checklist guides source control and PPA inspectors to mention the spill kit program at the end of their visits. Strategies and schedule to expand campaign to a new target audience. The City is currently cataloguing the businesses within their jurisdiction. An updated list of entities doing business in Federal Way will allow new contacts and opportunities for environmental messaging. Page 4 of 7 2023 NPDE5 Annual Report - Attachment 3 Behavioral Chan a City of Federal Way Changes in understanding and adoption of targeted behaviors resulting for the implementation of the strategy It is reassuring to note the program works. ECOSS data proves behavioral change in stormwater understanding and spill clean up are better after implementing the Spill Kit Outreach Program. We will continue to apply ECOSS data as applicable. The City's program is still in its first year. Behavioral change data will be captured when the one-year mark has passed for participating businesses. At that time ES staff will return to the business with the post -survey follow up to record any behavioral change. Pre and post questions can be viewed in the "Spill Kit Request Form" below. Page 5 of 7 2023 NPDES Annual Report - Attachment 3 (Behavioral Chanee) City of Federal Way crx or Federal Way CCnrnmd an Opportunity CITY OF FEDERAL WAY FREE SPILL KIT REQUEST FORM By signing this form, the business agrees to place the free spill kit at their place of business in Federal Way, post the Spill Response and Cleanup Plan and complete the Spill Response staff training. Page 6 of 7 2023 NPDES Annual Report - Attachment 3 Behavioral Change) City of Federal Way THE FOLLOWING IS REQUIRED FOR THE FREE SPILL KIT COMPLETED APPLICATION (THIS FORM COMPLETED SPILL RESPONSE AND CLEANUP PLAN COMPLETED SPILL RESPONSE STAFF TRAINING APPROVED BY I APPROVAL DATE I DELIVERY DATE COMMENTS Pre: What is primary language spoken? Do you know where runoff goes? Do you have spill cleanup materials? Is it your business' responsibility to clean up outdoor spills? Have you trained your staff? IN . 0 Post: SPILL KIT BRAND/MODEL Do you know where runoff goes? Have you trained your staff? Have you used your spill kit? Types of spills recorded. Has your business adopted spill prevention practices? How confident is your business in cleaning up spills Page 7 of 7 2023 NPDES Annual Report - Attachment 4 City of Federal Way Attachment 4 - Stewardship Opportunities for Residents Stream Team In 2023, Stream Team recruited volunteers of all ages to monitorthe receiving waters of Federal Way. We were able to recruit 14 volunteers that attended both trainings and began checking out kits. The City requires new volunteers to go through 2 trainings, an in -classroom type training where they learn about the common stormwater parameters, stormwater, and the equipment they will be using. Then they will attend the in -field training where they use the kit in the field with City staff providing guidance. Once they complete both training they will get assigned to a monitoring site based on their survey. As ask them to monitor at least once a month. All materials are provided by the City. Lake Level Monitoring In 2019, the City partnered with the Lake Observations by Citizen Scientists & Satellites (LOCSS) program, run by the University of Washington, University of North Carolina Chapel Hill, and NASA, to install two lake level gauges in Federal Way to monitor Steel Lake and North Lake. The program's goal is to encourage citizen scientists to better understand how and why lake levels change over time. In 2023 citizen scientists reported lake level data 68 times between the two sites (68 North Lake; 10 Steel Lake). Storm Drain Marking ES staff host volunteer storm drain curb marking and litter pick up events to bring awareness to stormwater and to prevent pollution. This involves ES staff scouting Federal Way to identify safe areas with a need for storm drain markers or litter pick up. During the event staff provides information to volunteers on how they are assisting with pollution prevention. We show them how and plan routes with multiple locations where volunteers need to mark drains and pick up litter. The City reaches out to local schools to raise interest and volunteers for future curb marking and litter pick up events. In 2023, we hosted an event with 54 volunteers, who were able to mark 91 storm drains. Litter Pick up Events In conjunction with local community development programs and FWPS, the City plans to continue the litter pickup events. ES staff host litter volunteers pick up event near receiving waters to prevent trash from entering our storm drain system and our receiving waters. In 2023, we hosted a litter pickup event with 27 volunteers and we removed 2100 Ibs of garbage. Page 1 of 1 ATTACHMENT 5 - Outfall Data Type Asset ID Outfall Size Notes n 44 i ri J econ ary 49 18 18" CMP Outfall 5econdary-118 is 18" CMP Outfall Secondary 48 4 " Cmp Outfall Secondary 7 12" CMP Outfall n ary 253 15" CONC OUTFALL Secondary 267 Inlet r twin Culverts. Need to verifysize & material Secondary1 Need to verifymateriaJ Secondary 263 36 Need to yedfv size-&materjaJ Secondary2 12 Need to verify size & materjaJ Secondary 17 12" 12" CMP Outfall Secondary 12 12" CDNC Outfall 5eWndary 284 Need to verify iz material SecondaEy 266 42 jIntaker r with large trash rack Prim " Pvc Outfall Primary 3 12 12" CONC to Dispersal Trench Outfall PrimarV 5 15 15" CONC Outfall Primary 7 1 NC Outfall (Prima 18" CONC Owtfall Primary is " Cmp Outfall Prima 4 4" CMP Dutfall Prim 20Need to ver&size materjaJ lPrimary 21 12 1 " CONC Outfall Primary 22 5 15" CONC Outfall Primary4 12" CONC Outfall (Prima 12" CONC Outfall Primary 33 H12k 12 112" CONC Outfall Prima f II Primary 33 " CMP Outfall Primary 34 n f 11 Primary 35 Need to verify i materjaJ Primary a6 Need to verify i m ri 1 Primary 38 is 15" CONC Dtf I Primary 39 12 12" CONC Outfall Primary 40 is I is" Cmp oytfay Primary 41 12 12" CONC Outfall Primary 42 1 Need to verify i matgrial Primary 43 I Primary 46 12 112" CQNC Outfall Primary 47 Nee toyerjfvsj2e&material Primary 48 18 18" CPEP Outfall Primary 50 Need to verify size Primary 5.2 Ned lo verify iz & material lPrimarV 5,4 Null all is a larke concretestructure Primaiy S.9 12 12" CONC Otitfall Primary Sfi 12 12" HDPE OutfaJI Primary 58 1 Need to verifysize & materjaJ Primary 59 18 "CPEP f 1 Primary U 24 24" CMP Qutfall Primary 63 18 18" Cmp Outfall lPrimarV E5 Need to verify size & material Prima 4 24" CMP OUtfall Primary 67 21 4 21" CMP Outfafl Primary 69 97 7" CMP Outfall Primary 7Q f 11 Primary 71 Need to verify i r' J Primary72 is 18" CMP Ovtfoll PrimarV 74 SS 15" CMP Outfall Primary 75 is 18" CPEP Ourfall PrimaU 76 12 12" CONC OutfaIJ Primary 77 P Outfajl Primaly 79 vNeed to verify imaterial Primary So 18 18" CON f JJ primary 81 30 " CMP Outfall Primary 82 Need to verify size Prima. 2" HDPE Outfall Prima " CPEP QWtfaJJ Primary 91 12 12" CONC Outfall prima!y 92 is is" CONC Outfall Primary 93 18--- 18" CMP OUtfaJJ Primary 95 12 12" CONC Dutfall Primafy 97 1 2" CONC Outfall Primary 98 12 12" HDPE Outfall Primary 1 2 21 21" CONC Outfall Primary— 103 12 12" CONC Outfall im 4 tQ verify size materjai Primary, 105 Need 1p verify size & material Prim 1 " CMP Outfall Primary 107 NC Outfall Prima 4 NCOutfall Primary log 12 12" CONC OUtfall PrlmarV 110 12 12" CONC Outfall Primary 111 12 12" CONC Dutfall rima 1 Outfall Prim 113 12" CQNC Outfall Prima ry 114 12" CONC Outfall Primary 115N f II Primary 119 119eed tO. VerjfY Sj2e& material i 120 21 " CO Outfall PriMary 121 Ned to v ri i material PrimarV 124 U 12" CMP OUtfall Primary 125 12 2" CMP Outfall Primary N I Primary 127 1 " CMP Outfajj PrimaryN Primary IN Need to verify si material Primary,132 12 112" CONC Outfall Prima 133 12 12" CONC gutfall Primary 134 3 MP O fall Primary N f Il Prim 7 Need to verify i mat ri 1 Primary 1 Need to ve ' iz materjaJ Prjrnary 139 24 24" CONC f Primary 140 18 18" CONC Outfall Prim 141 18 18" CMP Ou f II Primary 142 24 4" CMP Outfall Primary 14 ❑PE u II PrjmaDj 144 Need to verify ize material Prim 4 P OuTfall Primary A P Outfall Primary 148 12 12" CMP Outfall Primary 149 12" CMP O f Il 150 12 12" CMP Outfall Primary 151 P Outfall Primary 152 lNeed to verify size & material Primary 153 ] MP Outfall Primary 154 MP Dutfall Prim P Qutfall Primary 157 24 24" CMP Outfall Primary " C C Outfall PrimarV 160 30 30" CMP Outfall Primary 162 18 18" CMP Outfall Primaly 166 8 E" HDPE Outfall Prim 7 Nggd tQ verify iz material PrimarV 168 12 " CMP Outfajj Primary 169 1 i t Primary 7 Need to verify i material Prim 75 Need to verjfv size material Primary 176 18 18" CONC Outfall PrimarV 182 24 24" CONC Outfall Prima 184 is 118" CMP Ou fall Prim 18 MP Outfall Primary 186 12 12" CQNC Qutfall Primary 187 12 f II Pr' " CMP Olitfajj Primary-189 12 12" CMP Outfall lPrimary 190 12 12" CMP Outfall Primary 191 21 21" CMP Outfall Prima 192 12 12" CMP Oulfall Primary 193 1 MP QtjtfaJJ Primary 194 P Outfajj Prim Need to v rlfv sizem ri 1 Primary 196 12 12" CMP Outfall Primary 197 12 12" CMP Ou f 11 Primary 198 Ne d to verify size material primary S 9 12 11-2" CONC Oujfll Primary 20Q 24 4" CC)NC Qulfall Primary 201 4 48" CDNC Dutfall Primary Need to verify i materjaj Primary 203 18 18" CPEP Outfall (Prim 4 A " CMP u f 11 Primary 207 4 f ll ,Primary 208 48 48" CONC +2 UNKNOWN Outfall Prima 4 4" CMP OtitfaJJ Primary 214 IN eed to verify size & material Primary 215 12 12" CONC Outfall Primary 218Need to verify matQrial Primaiy 220 12 12" CONC OutfalJ Primary Need to verify size & materjaJ Prim 222 Nto-verifyi m ri 1 Primary 223 Need to veriN.5jzei (Prim 6" CONC Outfall Primary f I Primary 229 1 " CONC o f II Primary N l l Primary 231 MP Dutfall Primary P Dutfall PrimaLy 233 3 " CMP Qutfall Primary 234 Need tQ verify i materjaJ Prim 3 —Needverify sizem i t Primary 237 54 4" CONC Quffall Primary 242 60 1 " CMP Dutfall Primary4 N v ri iz material Primary 44 Need v ri j7e & material Primary A Need to verify iz mat rial Primary 24684 4" CQNC Dutfall Prim 24 hLekd to verify i maleirial Primary 251 IS 18" CDNC Dutfall Prim 1 " CMP Outfall Primary 254 12 12" CMP QutfaJJ Prima 12" CONC Otitfall Prim;3rV 257 12 Need to verify iz material Primary 87 12 Need to verifymaterial. Prim 94 48 48" CMP II Primary 73 36 3 " CMP Outfall Primary 211 12 1 " CONC Outfall Primary 250 Need to v ri i2L & rnaterjaJ Prima 1 Need to verify ize & material Primary 159 12" CONC Outfall Primary 247 Need to verifymaterjaJ PrimarV 213 Need to verifyi m ri Primau 37 N ed to verify Primary 238 30 30" CONg Outfall Primary 161 24 24" CMP Outfall Primary 163 21 21" CMP Outfall Primary 23 12 12" HDPE QLjtfall Primary 26.0 48 148"ONC Dutfall Primary 180 P P 11 Primary a P OutfaIJ PrimaEy 268 12 Need o vedhi materiaJ Primary 165 1 " CONC-Outfall Primary 183 Need to verify size & material Primary 249 12 12" CMP Dutfall PrimNeed to verify size & rnaterii3l rima 7 15" CONC Outfall Primary, 205 24 4" CMP Outfab PrimarV 174 I Primary 164 42 ALCONC Dutfall Primary 22.5 36 36" CQNC Outfall Primary 224 21 21" COW Outfall Primary qo Need to verify size material Primary 206 42 42" CMP O tfall Pr' 7 Need to verify iz & material Primary 259 22 Nped to verify iz m ri 1 Prima " Q1 Outfzjl Primary 10 is 119" CONC Dutfal) Primary 241 Need to veri ial Prjrna,ry 131 15 15" CONC Outfall Primary 7 12 12" CQNg Outfall Primary 115 24 24" CONC Ou fall Primary 255 12 12" CONC QuIfall Prima 53 12 12" CONC Qutfall Prima 4 P DLitfaJJ Primary 9 Need to verify size Primary 27 24 24" CMP f 11 Primary 27812 N verify i malerjaJ Primary 11 1R 18" Cmp Outfall Prim vgrjfy sia material PrimarV 26 12 12" CONC Outfall PrimarV 279verify iz materiaJ Prima 280 12 Need to verifyi materjaJ Primary 281 12 Need to verify- i mi3terial Primary 54 " CMP olitfalt Primary 99 24 24" CMP Dutfall Primary 282 12 Need to vprify 5izematerial Primary 356 1 Need to verify iz & material Primary 283 12 Need to vprjfv material Primary 240 Nee to verifyi materjaj Primary 51 Need to verify iz material Primary 285 12 Need to verifymaterial PrimaEy 286 12 Need to verAfy sizem t ri I Prim 136 Need to verifymaterial Primary 287 12 Nged to verify material Primary 14S Need verify iz material Private 78 !NEED INFO Priv f II 88 WEED INFD Pri 122 N E 1NFD Private Outfall 181 INEED INF Private f Il 216 NEEDINFO Private Outf II .269 12 <nul> Private 1 270 12 <Pull> Private Outf II 4 1 <n I!> Private Outfall 277 12 <null> Private Outfall 7 15 15" CONC Olitfall Private Outfall 212 NEM INFO Private f 11 100 [NEED 1NF Private tf ll 272 32 Lmull> Private II 273 12 I<null> Num er of Public Prima ou a I:s: 230 Prima Public Ou tlal s wl no in o: 55 CITY OF Federal Way Centered on Opportunity City of Federal Way Date of Report: 02/05/2024 Date Range of Report: 01 /01 /2023 - 12/31 /2023 IDDE IDDE1351 Lake � �- -� ERIN GLADE IDDE735t7 � 5277thSt • IDO? 1DDE7354 M� - —47n SR 1+ NORTH �� IDL IDDEI3 IDDE1345 AUBURN t►7 3, IoDE1346 a N t iDDE1342 ,-DEIS If. .c� a� � z � LF•A HILL li�nci4zl _ Ir �' ¢ Iwo-, . c iDDE3 I0QE134i n li}DE13S8 _ II WEST HILL �- Fed2['at Wd . IDDE3337 a IDC',•. 10Dr.— ,^ 1364 say Auburn Point IDDE1349 zoz IDDE1343 ; - 1♦ � IDbeT'oi IDDE135�_T ,.,�.�,365 s#ta / SOUTH � � SR is 7 + + 77 2 - AUBURN IDDE1 IDDEIDDE13-16 n � IDDE1357I NORTHEAST IDDE1380 _ _ 7 �29thSt5E ~� T An DM4 _--- - IDDE1347 Algona UEKLESH i r ---�- '^DE1367 �tingwnR� j�� do eianc South 164 IDDE1344 ---- IF S �/S� � IDDE1352 Pacific • A.i. + Port of Tacoma FifeHeighfs Issues Recorded Investigation * Date Created Date Closed Pollutants Identified Discharge to M54 IDDE1430 12/22/2023 Hydraulic fluid No - None Found IDDE1429 12/21/2023 01/16/2024 Fuel and/or Vehicle Related No - None Found Fluids IDDE1428 12/15/2023 12/18/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Fluids IDDE1427 12/08/2023 12/14/2023 concrete No - None Found IDDE1423 12/05/2023 12/14/2023 Sediment/Soil IDDE1424 12/05/2023 12/27/2023 Sediment/Soil IDDE1425 12/05/2023 Solid Waste/Trash Yes - Notified Ecology Yes - Notified Ecology No - None Found Enforcement status Clean-up, Education/Technical Opened Assistance Clean-up, Education/Technical Closed Assistance, Add or Modify Operational Source Control Clean-up, Education/Technical Closed Assistance Clean-up, Education/Technical Closed Assistance Clean-up, Education/Technical Closed Assistance, Enforcement Clean-up, Education/Technical Closed Assistance, Add or Modify Treatment 3MP Clean-up, Education/Technical Opened Assistance, Add or Modify Operational Source Control IDDE1426 12/05/2023 12/27/2023 Sediment/Soil No - None Found Clean-up Closed Investigations Date Created Date Closed Pollutants Identified Discharge to MS4 Enforcement Status IDDE1422 12/04/2023 12/21/2023 Paint Yes - Notified Ecology Clean-up, Add or Modify Closed Treatment BMP, Enforcement IDDE1421 11/27/2023 11/27/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1420 11/16/2023 11/17/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up Closed Fluids IDDE1419 11/08/2023 11/14/2023 Sediment/Soil Yes -Notified Ecology Clean-up,Education/Technical Closed Assistance IDDE1418 10/31/2023 11/21/2023 Solid Waste/Trash No- None Found Clean-up, Education/Technical Closed Assistance IDDE1417 10/23/2023 10/24/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Referred To Other Agency or Closed Fluids Department IDDE1415 10/19/2023 10/23/2023 Soap or Cleaning Chemicals No - None Found Education/Technical Assistance Closed IDDE1416 10/19/2023 10/23/2023 Sediment/Soil No - None Found Education/Technical Assistance Closed IDDE1414 10/13/2023 11/08/2023 Unconfirmed, Unspecified, or Yes - Notified Ecology Clean-up Closed Not Identified, Fuel and/or Vehicle Related Fluids, soot/ash from structure/vehicle fire IDDE1412 10/10/2023 10/11/2023 Fuel and/or Vehicle Related No - Cleaned Up Before Clean-up, Education/Technical Closed Fluids Reached MS4 Assistance lDDE1411 10/09/2023 10/11/2023 Fuel and/or Vehicle Related No - None Found Education/Technical Assistance Closed Fluids IDDE1413 10/05/2023 11/06/2023 Sediment/Soil Yes - Notified Ecology Clean-up, Add or Modify Closed Structural Source Control IDDE1410 10/03/2023 10/04/2023 Food -Related Oil/Grease No - None Found Education/Technical Assistance Closed IDDE1409 10/02/2023 10/03/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up Closed Fluids IDDE1407 10/01/2023 10/12/2023 Fuel and/or Vehicle Related No - Cleaned Up Before Clean-up, Education/Technical Closed Fluids Reached MS4 Assistance IDDE1406 09/28/2023 10/06/2023 Sediment/Soil Yes - Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1408 09/27/2023 12/21/2023 Sediment/Soil Yes -Notified Ecology Enforcement Closed IDDE1405 09/26/2023 10/06/2023 Sediment/Soil Yes - Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1403 09/21/2023 10/03/2023 Other Wastewater, Paint No - None Found Education/Technical Assistance, Closed Enforcement IDDE1404 09/13/2023 09/19/2023 Recycled Concrete Yes - Notified Ecology Clean-up Closed IDDE1402 09/07/2023 09/07/2023 Unconfirmed, Unspecified, or No - Cleaned Up Before Clean-up Closed Not Identified Reached MS4 IDDE1401 08/30/2023 10/11/2023 Solid Waste/Trash No - None Found Clean-up, Education/Technical Closed Assistance, Add or Modify Operational Source Control IDDE1398 08/22/2023 09/06/2023 Concrete No - None Found Clean-up, Education/Technical Closed Assistance Investigation • Date Created Date Closed Pollutants Identlfled Discharge to MS4 Enforcement Status IDDE1397 08/21/2023 11/08/2023 Food -Related Oil/Grease No - None Found Clean-up, Education/Technical Closed Assistance IDDE1399 08/18/2023 11/07/2023 Sewage/Septage/Pet No - None Found None Closed Waste/Human Waste IDDE1400 08/18/2023 08/21/2023 Solid Waste/Trash No - None Found Education/Technical Assistance Closed IDDE1396 08/11/2023 09/05/2023 Fuel and/or Vehicle Related No - None Found Clean-up, Enforcement Closed Fluids IDDE1395 08/09/2023 10/12/2023 Sediment/Soil No - None Found Education/Technical Assistance Closed IDDE1393 08/08/2023 09/13/2023 Hydraulicfluid No - None Found Clean-up, Education/Technical Closed Assistance IDDE1394 08/07/2023 09/06/2023 Fuel and/or Vehicle Related No - None Found Clean-up, Education/Technical Closed Fluids Assistance IDDE1392 07/31/2023 08/02/2023 Sewage/Septage/Pet Yes - Notified Ecology Clean-up, Education/Technical Closed Waste/Human Waste Assistance IDDE1391 07/21/2023 07/24/2023 Sediment/Soil Yes- Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1390 06/26/2023 07/14/2023 Paint No - Cleaned Up Before Education/Technical Assistance Closed Reached MS4 IDDE1388 06/20/2023 07/12/2023 Fuel and/or Vehicle Related No - None Found Clean-up, Educationrrechnical Closed Fluids Assistance IDDE1389 06/20/2023 06/21/2023 Fuel and/or Vehicle Related No - Cleaned Up Before Clean-up Closed Fluids Reached MS4 IDDE1387 06/19/2023 08/01/2023 Soap or Cleaning Chemicals Unknown Education/Technical Assistance, Closed Enforcement IDDE1384 06/13/2023 07/28/2023 Paint No - None Found Education/Technical Assistance Closed IDDE1385 06/13/2023 06/14/2023 Concrete No - None Found N/A Closed IDDE1386 05/31/2023 07/28/2023 Sediment/Soil No - None Found Education/Technical Assistance Closed IDDE1381 05/26/2023 09/14/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids, Sediment/Soil, Soap or Assistance Cleaning Chemicals IDDE1382 05/26/2023 05/31/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1383 05/26/2023 09/14/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1380 05/23/2023 06/07/2023 Food -Related Oil/Grease No - None Found Clean-up, Education/Technical Closed Assistance IDDE1379 05/11/2023 05/18/2023 Drinkingwater Yes - Notified Ecology Clean-up,Education/Technical Closed Assistance IDDE1378 05/09/2023 05/10/2023 Solid Waste/Trash No - None Found N/A Closed IDDE1377 05/03/2023 05/09/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1374 04/28/2023 05/05/2023 Sediment/Soil Yes - Notified Ecology Education/Technical Assistance Closed IDDE1373 04/19/2023 04/20/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up Closed Fluids Investigation i Date Created Date Closed Pollutants Identified Discharge to MS4 Enforcement Status IDDE1372 04/18/2023 04/26/2023 Sediment/Soil Yes -Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1375 04/17/2023 05/08/2023 Unconfirmed, Unspecified, or No - None Found Education/Technical Assistance Closed Not Identified IDDE1376 04/17/2023 05/08/2023 Concrete No - None Found Education/Technical Assistance Closed IDDE1371 04/10/2023 04/13/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up Closed Fluids IDDE1370 04/07/2023 04/13/2023 Sediment/Soil Yes - Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1368 04/04/2023 04/05/2023 Fuel and/or Vehicle Related No - None Found Education/Technical Assistance Closed Fluids IDDE1369 04/03/2023 05/23/2023 Unconfirmed, Unspecified, or Yes - Notified Ecology Clean-up, Education/Technical Closed Not Identified, Soap or Assistance, Enforcement Cleaning Chemicals IDDE1367 03/20/2023 05/08/2023 Sediment/Soil No - None Found Clean-up Closed IDDE1366 03/10/2023 03/24/2023 Sediment/Soil No - None Found Clean-up, Education/Technical Closed Assistance IDDE1365 03/06/2023 03/15/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1363 03/01/2023 05/08/2023 Granite Yes - Notified Ecology Clean-up, Education/Technical Closed Assistance IDDE1364 02/28/2023 05/08/2023 Food -Related Oil/Grease No - None Found Clean-up, Education/Technical Closed Assistance IDDE1362 02/27/2023 05/17/2023 Sediment/Soil No - None Found Clean-up, Education/Technical Closed Assistance IDDE1358 02/23/2023 04/20/2023 Sediment/Soil No - None Found Clean-up, Education/Technical Closed Assistance lDDE1359 02/23/2023 04/20/2023 Sediment/Soil No - None Found Clean-up, Education/Technical Closed Assistance IDDE1360 02/23/2023 02/23/2023 Solid Waste/Trash No - None Found Education/Technical Assistance Closed IDDE1361 02/23/2023 03/01/2023 Fuel and/or Vehicle Related Yes- Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1357 02/22/2023 02/27/2023 Sewage/Septage/Pet Yes - Notified Ecology Education/Technical Assistance Closed Waste/Human Waste IDDE1355 02/19/2023 02/27/2023 Sewage/Septage/Pet Yes - Notified Ecology Education/Technical Assistance Closed Waste/Human Waste IDDE1356 02/19/2023 03/30/2023 Fuel and/or Vehicle Related Yes - Notified Ecology Clean-up, Education/Technical Closed Fluids Assistance IDDE1354 02/16/2023 02/17/2023 Sediment/Soil No - None Found Education/Technical Assistance Closed IDDE1353 02/15/2023 02/16/2023 Sediment/Soil Yes - Notified Ecology Clean-up Closed IDDE1352 02/13/2023 02/13/2023 Sediment/Soil No - Cleaned Up Before Clean-up, Education/Technical Closed Reached MS4 Assistance IDDE1351 02/09/2023 02/09/2023 Sediment/Soil Yes - Notified Ecology Clean-up Closed IDDE1350 02/06/2023 02/13/2023 Fuel and/or Vehicle Related No - None Found Education/Technical Assistance Closed Fluids Investigation* Date Created Date Closed Pollutants IdentlBed IDDEll 349 02/0112023 11/09/2023 Fuel andlor Vehicle Related Fluids IODE1348 01/24/2023 01/30/2023 SedimentlSoil IDDE1347 01/19/2023 0112612023 SewagelSeptage/Pet Waste/Human Waste IDDE1343 01/13/2023 01/13/2023 Fuel and/or Vehicle Related Fluids IDDE1345 01/13/2023 01f2012023 Sediment/Soil IDDE1346 01/13/2023 01/20/2023 Sedimentl5oil IDDE1342 01/12/2023 01/12f2023 Sediment/Soil IDDE 1344 01/12/2023 02/10/2023 Fuel andlor Vehicle Related Fluids IDDE1338 01/04/2023 01/04/2023 Solid Waste/Trash IDDE1339 01IW2023 01/0412023 Solid Wasterrrash TODE1340 C1104f2023 01/04/2023 Solid WastelTrash IDDE1341 011D412023 05/09/2023 Solid Waste/Trash IDDE1337 01/03/2023 04119f2023 Secilment/Soll Target Goal Response 7o Valid IDDE Complaints inspection of IDDE Issues Annually Discharge to MS4 Enfurcemerrt status Yes - Notified Ecology Cleanup, Educationrrechnical Closed Assistance No - None Found Educabonfi-echnlcal Assistance Closed Yes - Notified Ecology Clean-up Closed No - Cleaned Up Before Clean-up Closed Reached M54 Yes - Not fled Ecology Clean-up Closed Yes - Notified Ecology Clean-up Closed Yes - Notified Ecology Referred 7o Other Agency or Closed Department Yes - Notified Ecology Education/TechnicalAssistance Closed No - None Found EducatronfrechnicaIAssistance Closed No - None Found EducationfrechnicaI Assistance Closed No • None Found EducationfTechnicaI Assistance Closed No • None Found EduCationfrechnIcaI Assistance Closed Yes - Notified Ecology Clean-up Closed Percentage 100% 50% Attachment 7 Annual Report Question 77 2023 NPDES Annual Report - The source control inspection program started in 2017 therefore a lot of the policies and code were already in place. The progressive enforcement policy and code to allow us to require structural/operational BMPs was already included in FWRC. The source control inspection inventory was developed by adapting the City's commercial site inspection list as a base. This list includes all sites by parcel. This is all inclusive list which will be refined to businesses identified in Appendix 8 as we perform our source control inspections. Starting in December 2022, identified sites with a business address were mailed information about activities that may generate pollutants and the source control requirements applicable to those activities. Source Control training was hosted by WA stormwater center at the City's maintenance yard. From 2023-2024, City staff worked on refining Source Control Survey123 inspection check list developed through the Source Control Guidance Manual. We also developed the template report form for Survey123 to autogenerate after our inspections. This was done to streamline the process and collect information that we felt were important to prevent pollutants from entering the storm system. This was a year long process. In 2024, we have a final version that will continually be refined from use and feedback. 7d COUNCIL MEETING DATE: March 19, 2024 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUTHORIZATION TO ENTER INTO INTERLOCAL AGREEMENT WITH KING COUNTY FOR USE OF THE REGIONAL STORMWATER DECANT FACILITY POLICY QUESTION: Should City Council authorize an interlocal agreement with King County for use of the Renton Decant Facility? COMMITTEE: Land Use and Transportation MEETING DATE: March 4, 2024 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Jarred Larson, Operations Manager DEPT: Public Works Attachments: 1. Staff Report 2. Interlocal Agreement Options Considered: 1. Authorize execution of the interlocal agreement with King County for use of the Renton Decant Facility. 2. Do not authorize execution of the interlocal agreement and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1. MAYOR APPROVAL- DIRECTOR {{ PROVAL: � ZL�T�� ommi Suitiallpa[c f nisiai aIc [nitiallDa[o COMMITTEE RECOMMENDATION: I move to forward the interlocal agreement to the March 19, 2024 consent agenda for approval. JaA- Di(veyeommittee Chair Jack Walsh, Committee Member Hoa4 Tran,ddmmittee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed interlocal agreement with King County for use of the Regional Decant Facility. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 4, 2024 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: EJ Walsh, P.E., Public Works Director %14-11 Jarred Larson, PW Operations ManagerQ-L SUBJECT: Authorization to enter into Interlocal Agreement with King County for use of the Regional Stormwater Decant Facility. Financial Impacts: The approved 2023-2024 SWM 401 budget includes $15,500 for waste disposal billing. No impact to the SWM 401 or general fund is anticipated. This is an ongoing cost associated with operations and maintenance. Background Information: The Surface Water Maintenance Division performs in-house vactor services to clean public stormwater systems. The collection of liquids and solid wastes removed from stormwater systems requires decant facilities for proper disposal. In 2021, SWM entered into a limited term Use Agreement with King County Road Services Division for use of the Regional Stormwater Decant Facility which expired December 31, 2023. King County requires an interlocal agreement for use of their facility and Staff is requesting approval to enter into the 2024-2025 two-year use agreement. Rev. 7/l S 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement (Please Type or Print Clearly) APPLICANT/AUTHORIZED USER INFORMATION Local Government: City of Federal Way Administrative Officer Jim Ferrell Title Mayor Physical Address 33325 8th Ave S City Federal Way _ , Washington I.ip 98003 Tax ID Number 91-1462550 _ Telephone Number (253) 835-2700 Fax Number Cell Number E-mail Address PW-ADMIN@cityoffederalway.com Web Address www.cityoffederalway.com Billing Address if different from above City Billing Contact Name Title Billing Contact Telephone Number Billing Contact E-mail Zip Day -to -Day Operations Contact Name Jarred Larson Title Public Works Operations Manager Telephone Number (253) 835-2758 Cell Number (253) 261-3749 E-mail Jarred.larson@cityoffederalway.com Please notify King County of any changes made to the information provided above within 30 days. Page I of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement PROGRAM PURPOSE The purpose of stormwater decant facilities is to provide an environmentally sound system for disposing of materials generated from the cleaning of stormwater drainage systems. King County is providing a system for the disposal of generated stormwater materials that is open to King County agencies and other public agencies. It is required that all users pay their fair share and follow standard operating procedures as laid out in this Use Agreement and the Regional Stormwater Decant Facility Program Operations and Maintenance Manual (Operations Manual). USE AGREEMENT CONDITIONS 1. This Use Agreement shall be valid from date of final application approval (Page 8 of this Use Agreement) through December 31, 2025. 1.1. This Use Agreement may be amended at any time in writing to add or subtract equipment to the user's application. 1.2. The Authorized User is responsible for notifying King County of any change(s) to the Applicant/Authorized User Information. 1.3. Either party may terminate this Use Agreement at any time by providing 30 days written notice. 2. The Authorized User is responsible for paying the user fee as established by King County, including, without limitation, any user fees that are outstanding on the termination of this Use Agreement. The current fee is eighty-one dollars ($81.00) per station entry for liquids and fifty-nine dollars ($59.00) per ton for solids disposal.' The fee structure is set by King County Council and may be amended at its discretion. 2.1. Payment is due within 30 days issuance of invoice. 2.2. Any payments of any kind returned for insufficient funds will be subject to an additional charge of $35.00 payable by Authorized User to the County. 2.3. If suit is brought upon the Authorized User's failure to pay, and if judgment in such a suit is entered in favor of the County, then the Authorized User shall pay all damages, including but not limited to costs, expenses and reasonable attorney's fees I King County Code, Title 14, 14.85 REGIONAL VACTOR WASTE DISPOSAL, 14.85.020 FEES (Ord. 14523 § 2, 2002: Ord. 13019 § 1 (part), 1998). Page 2 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement and all other litigation related expenses, incurred by the County. The Authorized User certifies that it will maintain a detailed log of all activities conducted by each vehicle that uses the facility. This log must identify all stormwater drainage systems that have been cleaned and be signed by the employee. This log shall be kept for a period of three years after the termination of this agreement and shall be made available for inspection by King County or its assigns upon request by the Program Administrator and shall contain the information identified in the Operations Manual. 4. The Authorized User certifies that it will abide by all rules and regulations contained within the Operations Manual and that its' employees will attend the required training provided by King County Department of Local Services (KCDLS), prior to using any King County facility. The Authorized User is responsible for their own and for all of their employees' activities relating to the use of the facilities. 4.1. Any vehicle that uses a King County facility without at least one KCDLS trained employee present will be subject to termination pursuant to section 9-of this Use Agreement. 5. In the event that any of the Authorized User's officers, employees, agents or representatives cause damage in any way to any facility or property of King County, the Authorized User covenants and agrees to pay King County the amount of damages thereby incurred by King County, together with any and all costs, legal and otherwise, including attorney's fees, incurred by King County in the determination of the nature and extent of the damage and enforcement of such obligation against the Authorized User. 6. Upon request, the Authorized User will provide the Program Administrator with a copy of the User's procedures for dealing with known or suspected contaminated materials, also referred to as hot loads or unacceptable loads. The Authorized User's contaminated load procedures will be provided on agency letterhead and signed. Although the County reserves the right to review and approve such procedures, the County is under no obligation to do. so, and the County assumes no responsibility for such procedures or their compliance with applicable laws, rules and regulations, which shall remain the sole responsibility of the Authorized User. 7. The Authorized User further agrees to pay all disposal costs, cleanup costs, remediation costs and other costs, if any, resulting from the delivery of contaminated materials by the Authorized User to a King County facility. For purposes of this Application — Use Agreement, "contaminated" or "contaminated materials" means any hazardous, toxic, dangerous or unacceptable substance, waste or material which is or becomes regulated under any federal, state or local statute, ordinance, rule, regulation or other law now or hereafter in effect pertaining to environmental protection, contamination, remediation or cleanup, or public health, safety or welfare, including, without limitation, any substance, waste or material which now or hereafter is designated as hazardous in or for the purposes of any federal, state or local statue, ordinance, rule or other regulation. Page 3 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement 8. The Authorized User agrees that King County personnel may inspect its vehicles and contents at any time such inspection is requested by King County at the point of disposal. 9. The Authorized User agrees that if King County determines that the Authorized User has violated any provision hereof this Use Agreement may be terminated immediately by King County. HOLD HARMLESS AND INDEMNIFICATION To the maximum extent permitted by law and except to the extent caused by the sole negligence of King County, the Authorized User shall protect, defend, indemnify, and save harmless the County, its officers, officials, employees and agents, from any and all penalties, losses, costs, claims, judgments, and/or awards of damages, of whatsoever nature arising out of or in any way resulting from the acts or omissions of the Authorized User, its officers, employees, and/or agents incident to this Application — Use Agreement. The Authorized User agrees that its obligations hereunder extend to any claim, demand, and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, the Authorized User, by mutual negotiation, hereby waives, as respects the County only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event the County incurs any judgment, award and/or cost arising therefrom, including attorney's fees, to enforce the provisions of this paragraph, all such fees, expenses, and costs shall be recoverable by the County from the Authorized User. The foregoing Hold Harmless and Indemnification provisions shall survive the expiration or termination of this Use Agreement with respect to any event that occurs prior to, or on the date of, such expiration or termination. Nothing contained within these provisions shall affect and/or alter the application of any other provision contained within this Use Agreement. INSURANCE REQUIREMENTS A. By the date of execution of this Use Agreement the Authorized User shall procure and maintain for the duration of this Use Agreement insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of work hereunder by the Authorized User, its agents, representatives, employees, and/or subcontractors. The cost of such insurance shall be paid by the Authorized User. For All Coverages: Each insurance policy shall be written on an "Occurrence" form. By requiring such minimum insurance, the County shall not be deemed or construed to have Page 4 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement assessed the risks that may be applicable to the Authorized User under this Use Agreement. The Authorized User shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. Nothing contained within these insurance requirements shall be deemed to limit the scope, application and/or limits of the coverage afforded, which coverage will apply to each insured to the full extent provided by the terms and conditions of the policy(s). Nothing contained within these provisions shall affect and/or alter the application of any other provision contained within this Use Agreement. B. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. General Liability: Insurance Services Office form number (CG 00 01 current edition) covering COMMERCIAL GENERAL LIABILITY. 2. Automobile Liability: Insurance Services Office form number (CA 00 01 current edition) covering BUSINESS AUTO COVERAGE, symbol 1 "any auto"; or the combination of symbols 2, 8, and 9. 3. Workers' Compensation: Workers' Compensation coverage, as required by the Industrial Insurance Act of the State of Washington. 4. Employers Liability or "Stop -Gap": The protection provided by the Workers Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the General Liability policy. C. Minimum Limits of Insurance The Authorized User shall maintain limits no less than, for: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, and for those policies with aggregate limits, a $2,000,000 aggregate limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily Page 5 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement injury and property damage. 3. Workers' Compensation: Statutory requirements of the State of residency. 4. Employers Liability or "Stop Gap" coverage: $ 1,000,000 limit of liability D. Deductibles and Self -Insured Retention Any deductibles or self -insured retention must be declared to, and approved by, the County. The deductible and/or self -insured retention of the policies shall not limit or apply to the Authorized User's liability to the County and shall be the sole responsibility of the Authorized User. E. Other Insurance Provisions The insurance policies required in this Use Agreement are to contain, or be endorsed to contain the following provisions: 1. General and Automobile Liability Policy(s): a. The County, its officers, officials, employees and agents are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of the Authorized User in connection with this Use Agreement. CG 201 11/85 or its equivalent shall be provided. b. To the extent of the Authorized User's negligence, the Authorized User's insurance coverage shall be primary insurance as respects the County, its officers, officials, employees and agents. Any insurance and/or self-insurance maintained by the County, its officers, officials, employees or agents shall not contribute with the Authorized User's insurance or benefit the Authorized User in any way. c. The Authorized User's insurance shall apply separately to each insured against whom a claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability. 2. All Policies: Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except by the reduction of the applicable aggregate limit by claims paid, until after forty-five (45) days prior written notice has been given to the County. F. Acceptability of Insurers Unless otherwise approved by the County, Insurance is to be placed with insurers with a Bests' rating of no less than ANIII, or, if not rated with Bests', with minimum surpluses the Page 6 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement equivalent of Bests' surplus size VIII. If at any time, any of the foregoing policies shall be or become unsatisfactory to the County, as to form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the County, the Authorized User shall, upon notice to that effect from the County, promptly obtain a new policy, and shall submit the same to the County, with the appropriate certificates and endorsements, for approval. G. Verification of Coverage The Authorized User shall furnish the County with certificates of insurance and endorsements required by this Use Agreement. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements for each insurance policy are to be on forms approved by the County and are to be received and approved by the County prior to the commencement of activities associated with this Use Agreement. The County reserves the right to require complete, certified copies of all required insurance policies at any time. H. Subcontractors The Authorized User shall include all subcontractors as insured under its policies, and/or shall furnish separate certificates of insurance and policy endorsements from each subcontractor. Insurance coverage provided by subcontractors, as evidence of compliance with the insurance requirements of this Use Agreement shall be subject to all of the requirements stated herein. I. Municipal or State Agency Provisions If the Authorized User is a Municipal Corporation or an agency of the State of Washington and is self -insured for any of the above insurance requirements, a certification of self- insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this section. Page 7 of 8 2024 - 2025 KING COUNTY REGIONAL STORMWATER DECANT FACILITY PROGRAM Application - Use Agreement Terms of the Regional Stormwater Decant Facility Program 2024 - 2025 Application - Use Agreement have been read and agreed to by: Signature of owner or principal executive Date officer Print name Company Title THE FOLLOWING CHECKED ITEMS MUST BE INCLUDED IN YOUR APPLICATION PACKET: ❑x Pages I & 8 of the Application — Use Agreement 0 Vehicle Identification Information 0 Certificate of Liability Insurance SEND COMPLETED APPLICATION TO: King County DLS Road Services Division Road Services Division Regional Stormwater Decant Facility Program ATTN: Jim Crawford 155 Monroe Ave NE Renton, WA 98056-4199 Approved by Program Administrator, Maintenance Section King County Road Services Division Approved by Finance Manager, Finance Unit King County Road Services Division Date Date Page 8 of 8 8a COUNCIL MEETING DATE: March 19, 2024 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2024 COUNCIL GOALS POLICY QUESTION: Should the City Council update its goals for 2024? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Brian Davis, City Administrator DEPT: Administration Attachments: 1. Staff Memo Options: 1. Approve the updated goals 2. Do not approve the updated goals provide direction to staff MAYOR'S RECOMMENDATION: Option 1 MAYOR APPROVAL: N/A )a 3 ly 2 DIRECTOR APPROVAL: (dry/ j /y 2 `i Committee Council Initial/Date Initial/Date Initial/Date COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "I move to approve the 2024 Council Vision Statement and Goals as presented. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED First reading 0 TABLED/DEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 11/2020 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 14, 2024 TO: City Council VIA: Jim Ferrell, Mayor FROM: Brian Davis, City Administrator SUBJECT: 2024 Council Goals Financial Impacts: There is no immediate financial impact if the Council Goals are updated. However, the Goals will provide high-level policy direction as the Mayor prepares the upcoming budget. Background Informationq: At a Council Study Session on March 5, 2024, the Council updated its vision statement and goals as follows: Vision Statement: As a fast-growing heath care innovation hub, Federal Way offers an ideal lifestyle for families and businesses. Top Priority Council Goals: 1. Increase sustainable revenue streams to fully fund the city budget, programs and infrastructure. Lead: FEDRAC 2. Address public safety issues for residents and businesses. Lead: PRHSPS 3. City government will develop a plan to realize our 2030 vision of becoming a health care innovation hub. Lead: LUTC 4. Develop a plan to address homelessness, drug addiction, and related issues. Lead: PRHSPS The Mayor recommends approval of the 2024 Vision Statement and Goals. Rev. 7/18 FRO COUNCIL MEETING DATE: March 19, 2024 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2023 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) POLICY QUESTION: Should the City Council approve the 2023 Consolidated Annual Performance and Evaluation Report (CAPER)? COMMITTEE: n/a MEETING DATE: n/a CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Sarah Bridgeford Attachments: 1. Staff Report DEPT: CD 2.2023 Consolidated Annual Performance and Evaluation Report Options Considered: 1. Approve the proposed 2023 Consolidated Annual Performance and Evaluation Report. 2. Do not approve proposed 2023 Consolidated Annual Performance and Evaluation Report and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1, MAYOR APPROVAL: n/a Committee InitiaUDate COMMITTEE RECOMMENDATION: n/a. . 311ZIzv DIRECTOR APPROVAL: W 3.5.24 Coui4'ci! InitiaUDate InitiaUDate n/a n/a Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the 2023 Consolidated Annual Performance and Evaluation Report. " (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED First reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 4/2019 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: March 5, 2024 TO: City Council Members VIA: Jim Ferrell, Mayor FROM: Keith Niven, Community Development Director Sarah Bridgeford, Community Services Manager SUBJECT: 2023 Consolidated Annual Performance and Evaluation Report (CAPER) Financial Impacts: There is no cost to the City associated with the submittal of the 2023 Consolidated Annual Performance and Evaluation Report. Background Information: The purpose of the Consolidated Annual Performance and Evaluation Report (CAPER) is to inform the U.S. Department of Housing and Urban Development (HUD) and the City of Federal Way community of the activities and accomplishments resulting from the investment of Community Development Block Grant (CDBG) fiends and other resources. The CAPER is required for each year of the Consolidated Plan program period, which currently covers program years 2020-2024. The 2023 CAPER is for the fourth program year and covers the period from January 1, 2023, to December 31, 2023. In 2023, HUD allocated $778,309 in CDBG funds to the City. $712,000 in general fund dollars were used in conjunction with CDBG funds to provide a wide range of human services. The Human Services Commission considered the 2023 CAPER and voted to recommend its approval at its regular meeting on Monday, February 26, 2024. The City accomplished many of its goals in the 2023 program year with CDBG funded activities providing public services and economic development activities to 232 Federal Way residents. Services included life skills training for persons with disabilities, two employment and training programs, transitional housing, and homelessness prevention activities. The City continued to have delays with capital projects with one major project having unanticipated environmental concerns and continued issues in procuring contractors for housing repair projects. The City transitioned the administration of its Housing Repair Program to Habitat for Humanity following a competitive Request for Proposals process. This transition should help in addressing future timely expenditure concerns. Rev. 7/18 4k CITY OF Federal Way Consolidated Annual Performance and Evaluation Report (CAPER) PROGRAM YEAR 2023 FOURTH PROGRAM YEAR OF THE 2020-2024 CONSOLIDATED PLAN For more information on the CAPER, contact: Si necesita esta information en espanol, (lame al: Sarah Bridgeford Kim Bachrach Community Services Manager CDBG/Human Services Coordinator (253) 835-2650 (253) 835-2654 Sarah.Bridp,eford-@c'ityoffederalway.com Kim.Bachrach@cityoffederalway.com City of Federal Way Community Development Department Community Services Division 33325 8th Avenue South Federal Way, Washington 98003 www.cityoffederalway.com CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The purpose of the Consolidated Annual Performance and Evaluation Report (CAPER) is to inform the U.S. Department of Housing and Urban Development (HUD) and the community of the activities and accomplishments resulting from the investment of Community Development Block Grant (CDBG) and other resources for the period of January 1, 2023, to December 31, 2023. $712,000 in general funds were used in conjunction with CDBG funds to provide a wide range of human services. CDBG funded activities provided public services and economic development activities to the City of Federal Way residents, including, for example, life skills training for persons with disabilities, employment and training programs, and homelessness prevention programs. The City also deployed COVID-19 response funds to provide financial counseling to 15 unduplicated residents. Highline's citywide Economic Development Program served low- and moderate -income microenterprise businesses and startups. Housing Repair completed two projects with more in process for completion in 2024. Delays were experienced primarily due to low/no bid responses to City Requests for Bids, resulting in repeated bidding processes for most projects. Due to these repeated challenges in obtaining contractors to complete Housing Repair projects, the City engaged in a competitive procurement process and selected Habitat for Humanity to be the subrecipient to implement future Housing Repair and Minor Home Repair. Through this process, Habitat has already qualified several homeowners for repairs. The Performing Arts and Event Center, supported with the Section 108 loan, has returned to pre-COVID-19 employment levels, but did not have additional jobs added in 2023. The City's Broadband Taskforce completed its work to better understand needs in the community. CDBG program staff participated on the Taskforce to provide input consistent with the goals of the CDBG program and needs of low- and moderate -income households. The report was issued third quarter of 2023 and may guide actions to be taken related to the CDBG program. As broadband is available throughout the City, focus includes actions such as providing services to close the digital divide, consider infrastructure needs in places where broadband is available but housing lacks the infrastructure to access it, and increase access to low-cost broadband services. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) The City is also continuing its work to add a chapter to its comprehensive plan on climate resiliency. CDBG staff are participating in this effort, similar to involvement with broadband efforts, to inform strategies to address needs of low- to moderate -income households and inform use of future CDBG funds in climate resiliency efforts. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee's program year goals. Goal Category Source / Indicator Unit of Expected Actual - Percent Expected Actual — Percent Amount Measure — Strategic Complete — Program Complete Strategic Plan Program Year Plan Year Establish and Non -Housing CDBG: $ Public service activities other Maintain Persons Community / General than Low/Moderate Income 1500 1405 236 158 66.95% Suitable Living Assisted 93.67% Development Fund: $ Housing Benefit Environment Establish and Non -Housing CDBG: $ Housing Code Household Maintain Community / General Enforcement/Foreclosed Housing 250 38 0 0 j Suitable Living 15.20% Development Fund: $ Property Care Unit Environment Expand Non -Housing Economic Community CDBG: $ Jobs created/retained Jobs 60 13 12 10 83.33% 21.67% Opportunities Development Expand Non -Housing Economic Community CDBG: $ Businesses assisted Businesses 42 168 400% 50 41 Assisted 82.00% Opportunities Development Preserve Household Affordable Affordable CDBG: $ Rental units rehabilitated Housing 50 86 86 0 0.00% Housing 172.00% Housing Unit CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) Preserve Household Affordable Affordable CDBG: $ Homeowner Housing Housing 40 14 14 4 Housing Rehabilitated 35.00% Housing Unit Public Facility or Prevent and CDBG: $ Infrastructure Activities Persons Address Homeless /General 100 6 6.00% 6 6 other than Low/Moderate Assisted Homelessness Fund: $ CDBG: $ Income Housing Benefit Prevent and Public service activities other Address Homeless / General than Low/Moderate Income Persons 0 877 536 0 Assisted Homelessness Fund: $ CDBG: $ Housing Benefit Prevent and Homeless Person Overnight Persons Address Homeless / General 0 163 0 0 Shelter Assisted Homelessness Fund: $ � Prevent and CDBG: $ Address Homeless / General Persons Homelessness Prevention 200 168 84.00% 17 30 Assisted Homelessness Fund: $ 1- Accomplishments — Program Year & Strategic Plan to Date Table 44.44% 300% 0% 76.47% Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. The City identified the three highest priority goals as (1) expand economic development, (2) preserve affordable housing, and (3) prevent and address homelessness , along with creating and maintaining suitable living environments which generally include a wide array of public services. The investment in housing repair continues as an important tool to retain affordable homeownership, avoiding loss of housing by keeping people in their homes, and helping homeowners keep a critical asset. Homelessness continues to be a priority for the City when considering capital projects in the 2020-2024 Consolidated Plan period. In 2023, the City ran a competitive application process that awarded a combined $316,000 to programs that provide transitional housing and rental assistance and $100,000 to provide assistance to expand economic development. One family that was served in 2023 with rental assistance was a married couple with two children. The husband had been dealing with illness CAPER 3 OMB Control No: 2506-0117 (exp. 09/30/2021) and was unable to work for several months, leaving the family with one income instead of two, which was not enough to keep up with the family's expenses. The family was paying two-thirds of their income on rent, but needed one-time assistance of $600 to prevent them from being evicted. In the time since the family was assisted through their emergency, the husband has gone back to work and is again earning income and the family is able to pay their rent. The rental assistance they received undoubtedly helped them avoid a more acute housing crisis and higher risk of potential homelessness. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 77 Black or African American 68 Asian 13 American Indian or American Native 2 Native Hawaiian or Other Pacific Islander 8 Total 168 Hispanic 14 Not Hispanic 218 Table 2 —Table of assistance to racial and ethnic populations by source of funds Narrative During the program year, CDBG funds assisted 232 persons. The racial categories listed above do not include all of the racial categories that are tracked by subrecipients in compliance with the racial categories that HUD requires programs to track. For example, programs track Other/Multi-racial, Black/African American AND White, etc. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 5 CR-15 - Resources and Investments 91.520(a) Identify the resources made available f Source of Funds I Source CDBG General Fund Narrative Resources Made Available public - federal 2/126,665.72 public - local 711,000 Table 3 - Resources Made Available Amount Expended During Program Year 864,944.49 711,000 The resources made available included prior year entitlement funds, current year entitlement funds, COVID-19 response funds (CDBG-CV), and program income. The City used the following resources during the program year: ■ Entitlement funds: $834,352.15 in 2023 • Program income: $14,289.19 in 2023 program income, plus $11,543 receipted in IDIS in 2024. The narrative report reflects accomplishments that continue to use CDBG-CV funds in response to COVID. However, the financial componenets do not reflect these expenditures so the City of Federal Way is noting that $8,461.15 in CDBG-CV were used in the program year. P the geographic distribution and location of investments Target Area Planned Percentage of ` Actual Percentage of Narrative Description Allocation I Allocation North Federal Way 10 10 1 Table 4 — Identify the geographic distribution and location of investments The City's CDBG funding during the 2023 Program Year was used Citywide, not in a specific target area. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) M Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City's general fund grants in the amount of $712,000 matched CDBG funded projects. In addition to this, subrecipients were able to leverage over $800,000 for their programs. There is no publicly owned land or property located within the jurisdiction that was used to address the needs identified in the plan. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 7 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate -income, and middle -income persons served. One -Year Goal 1 Actual 2 Number of Homeless households to be provided affordable housing units Number of Non -Homeless households to be provided affordable housing units 0 Number of Special -Needs households to be provided affordable housing units 0 1 2 Total Table 5 — Number of Households One -Year Goal Actual Number of households supported through Rental Assistance 17 30 Number of households supported through The Production of New Units 0 Number of households supported through Rehab of Existing Units 116 3 Number of households supported through I Acquisition of Existing Units 0 Total 34 133 Table 6 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City has not met housing repair targets for the Consolidated Plan to date. COVID-19 impacted the program both in homeowners accessing the program and contractors being available to complete work. Three homeowners had repairs completed and two are in progress that will complete in 2024. In addition to housing repair, the City planned to fund repairs for an affordable housing complex at approximately $400,000, but was unable to move forward in 2023 due to a complication in the environmental review. The project is now expected to happen in 2024. The City anticipates meeting the goals set in the 2020-2024 Consolidated Plan. Discuss how these outcomes will impact future annual action plans. There will be no impact on future annual action plans as the projects are anticipated to complete. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 0 Include the number of extremely low4ncome, low-income, and moderate -income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served Extremely Low-income Low-income Moderate -income Total Narrative Information CDBG Actual HOME Actual 21 53 142 213 Table 7 — Number of Households Served 100% of funds are used to support low- and moderate -income households. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 9 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City provided $48,000 in outreach to persons experiencing homelessness through the City's Human Services General Fund (HSGF) supported projects. These projects included street outreach by mental health professionals and a community day center. In addition, the City partners with currently unfunded outreach teams from two additional agencies to work with individuals to connect them to services. The City funds and supports Crisis Connection's 2-1-1 phone line, providing critical information and referral services, many of which are related to homelessness. While many residents call 2-1-1 directly, City staff also provide information on resources by telephone and in person when individuals request services. Staff talk with residents to assess their needs and make appropriate referrals to local nonprofits. Addressing the emergency shelter and transitional housing needs of homeless persons $69,000 in general fund grants were provided for shelter and transitional housing programs. City general funds provided support for service delivery at one local and two regional shelters, all for families and one specifically for domestic violence survivors. No shelter for individuals is currently located in the City. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City invested Human Services General Fund (HSGF) grants in three programs dedicated to providing financial assistance to help stabilize individuals and families and prevent them from becoming homeless. With general fund support of rent and utility assistance, the three programs served 211 households including 677 individuals. Additionally, ARPA revenue replacement funding was used by two agencies to stabilize 63 households with rental assistance. While not as direct as rental and utility assistance, many programs funded by HSGF provide other types of services that can offset costs and increase stability for residents. These programs include childcare, afterschool programs, employment and education programs for youth and adults, counseling, legal assistance, food assistance, and many others. These services provide a critical safety net addressing the numerous and unique needs experienced across the community. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 10 Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again All of the aforementioned shelter services, day center services, transitional housing, and outreach services work closely with persons experiencing homelessness with the goal of helping individuals transition to permanent housing. The street outreach programs, day center services, and single adult shelters encounter many chronically homeless persons and strive to build relationships and trust with the individuals to facilitate service access. Services include, but are not limited to, case management, goal setting, moving to permanent housing, access to services such as counseling, substance abuse treatment, and referrals to address many other needs. The City funds a variety of services designed to work with different types of households experiencing homelessness including young mothers, individuals, and families. While rent assistance providers do not report on the number of households assisted that were previously homeless, their services are critical in preventing homelessness and likely reach at least some people who previously experienced homelessness. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 11 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City is within the jurisdiction of the King County Housing Authority (KCHA). KCHA owns nine properties in the City including subsidized housing properties and moderate -income apartment complexes. The City worked collaboratively to address the needs of public housing by advocating for and investing in affordable housing stock, providing supportive services to prevent homelessness (reducing the number of people who need to seek other housing options such as public housing), and staffing a number of committees that directed funds to organizations managing affordable housing stock. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership King County Housing Authority (KCHA) actively works to increase resident involvement through a number of mechanisms to collect feedback and develop opportunities for residents. As a highly functioning entity that is separate from cities, KCHA does not require or need City involvement to increase resident engagement. The City is not in a position to directly impact resident engagement, but does seek partnership with KCHA to seek resident involvement on City projects. Actions taken to provide assistance to troubled PHAs King County Housing Authority (KCHA) is a high performing public housing authority (PHA) and not considered a troubled PHA. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 12 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Federal Way has adopted a series of code amendments relating to strategies in the City's Housing Action Plan, a document to inform the Comprehensive Plan and City's actions pertaining to housing. The code amendments were intended to increase the production of housing in the mixed -use zones of the city through removing regulatory barriers such as prohibitive ground floor retail requirements for mixed -use projects and promote a more predictable climate for developers, such as codifying a maximum school impact fee that can be charged. Amendments to reduce the long-term financial impact of the Affordable Housing Regulations on the developers were also included in this ordinance, such as reduction in the required percentage of set aside units from 5% to 4%, exempt required affordable units from parking requirements, and replaced the term of affordability from the life of the project to a minimum of 50 years. While the impacts from the amendments in this ordinance are yet to be measured, the belief is that overall more units of income restricted affordable housing will be produced even if the required share in each project has reduced. The City of Federal Way has expanded the Residential Target Area for multifamily dwelling units limited property tax exemption program. The anticipated outcome of this amendment is increased multifamily housing development in the city. All newly developed multifamily housing that exceeds 25 units are subject to the city's existing mandatory income restricted affordable housing provisions. Additional income restricted units (20% of units at 80% AMI and below) remain required for all projects seeking the 12-year exemption option. The City of Federal Way amended development regulations concerning Accessory Dwelling Units (ADU) to remove regulatory barriers, reduce the fees charged, and expedite the permit review process for ADUs. Accessory Dwelling Units offer a unique supply of affordable housing to the city's housing stock. While not required, it is understood that ADUs are often used to house senior and special needs residents in the City. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) City staff have worked to support smaller, community -based organizations with additional focus on organizations led by people of color. Additionally, staff has engaged in the Governing for Racial Equity and Inclusion (GREI) and the quarterly regional consultation with refugee resettlement agencies. The focus of the groups ranges from direct services to policy level work and education. During the Program Year, the City utilized CDBG funds to support two public services programs that meet the needs of underserved communities: • The City's Inclusion Program received $40,000 to provide 128 persons with disabilities CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 13 scholarships to take multiple life skills classes that prepare them to live independently; Employment Services Program offered by Orion received $18,000 to assist six persons with disabilities with job readiness and placement assistance; all six were placed in jobs by the end of the year. The City hired a full-time Diversity, Equity, and Inclusion Analyst to serve as a subject matter expert on Title VI/VIII, diversity, equity, and inclusion, and community outreach. The Analyst worked cross - functionally to perform highly responsible, complex, professional, administrative, and technical work and began the work by connecting with community groups, elected officials, and commissions and/or committees on DEI-related efforts. Actions taken to reduce lead -based paint hazards. 91.220(k); 91.320(j) All housing rehabilitation projects complied with the lead -based paint requirements. As appropriate, City staff provided information concerning lead hazards to our project beneficiaries. We require subrecipients working on housing related capital projects comply with lead -based paint requirements and provide information to all tenants and homeowners impacted by their projects. Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j) As part of the City's COVID-19 response planning, a multi -year financial counseling program was funded. The program focuses on the financial stability and growth of low- to moderate -income households by providing services assisting in improved credit, reduction in debt, and asset building. Additionally, the program staff will refer households to other services that may include employment and education intended to help households increase income. The City also provided $44,000 in CDBG funds for four public services programs that provide employment assistance and educational programs, an increase in both funding and funded programs from the prior Program Year. The programs all met performance targets, providing increased opportunity to residents to improve income via training and employment services. Highline College's two programs collectively received $100,000 in CDBG funds to assist clients with technical assistance to support existing businesses and startups. Highline's programs included a citywide program, providing services designed to increase business stability and growth. The tools provided through this program are aimed at supporting economic recovery and future growth of microenterprises. In addition to CDBG funds, the city allocated $2,243,750 of ARPA funding to programs that support low - moderate income families. This includes basic needs (such as food banks and rent assistance), youth programming (such as culturally specific enrichment programs and group and individual therapy programs), financial literacy, and workforce development. These programs are all specifically targeted to help the community recover from the impacts of Covid-19 and the disproportionate impacts that the pandemic has had on low -moderate income families. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 14 Actions taken to develop institutional structure. 91.220(k); 91.320(j) While the City continues to develop internal infrastructure and ways to support the local community - based organization infrastructure, the regional efforts are instrumental in addressing two of the largest needs in the community: housing and homelessness. The City participated in the South King Housing and Homelessness Partners (SKHHP), the Affordable Housing Committee through staff membership on the Housing Interjurisdictional Team, and sub -regional conversations to address homelessness by addressing gaps in services in South King County. The development of the Regional Homelessness Authority will also impact regional and local structures and the City will look for ways to work within that structure while continuing to address local needs. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City is an active participant in the South King County Human Services Planners (SKCHS) group. SKCHS is comprised of local planners, social service agencies, human services organizations, and public housing authority staff. The purpose of the group is to coordinate efforts to ensure relevant and culturally appropriate human services are made available to those most in need within the region. City staff will continue involvement with the SKCHS to improve the coordination between public and private housing and social service agencies. The City coordinates housing services through its investment, communication, and networking with funded and non -funded organizations. City staff sit on a number of committees to address affordable housing and coordinate, promote, and develop services for people experiencing homelessness. These efforts include the staff workgroup for the Affordable Housing Committee and the South King Housing and Homelessness Partners. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City implemented code amendments described above, some of which directly support the goals in adopted Analysis of Impediments to Fair Housing Choice. Specifically, the City implemented code amendments designed to increase multi -family housing production, including changing affordability requirements, setting maximums for school impact fees that were recently set to a level high enough they were believed to have reduced housing production in the City in recent years, and allowing for accessory dwelling units more broadly in the City. These amendments address two goals in the Al, 4) provide more housing choices for people with large families and 7) review zoning laws to increase housing options and supply in urban areas. Additionally, the City committed CDBG funds to the renovation of an affordable housing complex to preserve its affordability and to retain 86-units of affordable housing situated between two upcoming light rail stations and is a diverse community with high rates of poverty. While the project had CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 15 unexpected environmental concerns to be addressed before renovation begins, rehab is now expected to occur in 2024 and will address goal 6) to preserve and increase affordable housing in communities at high risk of displacement. The City continues to dedicate staff time to the Housing Interjurisdictional Team, a staff group supporting the Affordable Housing Committee, which is goal 9) of the Al. The City has also committed 40% of its ARPA funding for social services to housing stability and homeless services, to provide housing stability services through 2026 and addressing Al goal 5) Support efforts to increase housing stability. Staff have noted an increase in calls regarding potential fair housing concerns with rental units toward the end of the year. Residents were referred on the HUD and the local Fair Housing Center for services, but also identified an increasing need for fair housing education, testing, and enforcement. In collaboration with King County, additional testing and interviews were completed in support of the next Al and to understand recent experiences in the County. This will inform development or sharing of existing fair housing education materials with landlords and tenants in 2024 and to further address goal 1) of the Al. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 16 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements During the Program Year, CDBG Public Services programs and capital and economic development programs received onsite, remote, or desk monitoring. There were no concerns identified. Ongoing monitoring of all CDBG projects and activities was conducted on a frequent basis throughout the Program Year. The Public Services activities were monitored in terms of outcomes, goals, and supporting documentation. Reports were reviewed to ensure that contract targets were being met, demographic information was being collected, and expenditures were reviewed. Additionally, agency policies and knowledge of policies were monitored as pertaining to federal funds among other agency and programmatic components. The remote monitoring of invoices submitted for payment and quarterly reports did not reveal any instances of non-compliance. The City monitored every project that was part of the City implemented Housing Repair Program. Every project file was examined. Individual project sites were visited at the scope development phase and during various phases of construction. As part of ongoing monitoring activities, the City is developing an updated technical assistance plan for existing subrecipients and new subrecipients for the 2024 Program Year. Technical assistance will continue to be provided and improved to ensure ongoing compliance and review of CDBG requirements. Part of this have been added during application processes and on -demand technical assistance for both currently -funded partners and partners interested in future CDBG funding. Outreach has included focus to underserved and unrepresented communities, resulting in increased diversity in other grant application processes. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. The CAPER's Notice of Public Comment Period was advertised in the City's Newspaper of Record. Citizen comments and suggestions are being encouraged regarding development of the Program Year CAPER during the public comment period that began February 16, 2024, and ends March 19, 2024. Citizen comments are encouraged for submission via telephone, letters, email, and mail. Notice of the draft CAPER was emailed to agencies and community partners. A public hearing regarding the CAPER will be held at the February 26, 2024, Human Services Commission. The CAPER was posted on the City's website at www.cityoffederalway.com during the public comment period. Hard copies of the CAPER will be made available upon request. CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 17 Comments will be added to the CAPER should any be received. CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. While there are a number of projects in process or delayed, there is no need to adjust program objectives or plans. Actions have been taken to increase project completion and reprogram funds within current program objectives. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. N/A CAPER OMB Control No: 2506-0117 (exp. 09/30/2021) 18 CR-58 — Section 3 Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF Total Number of Activities i 0 0 0 0 0 Total Labor Hours l Total Section 3 Worker Hours Total Targeted Section 3 Worker Hours Table 8 —Total Labor Hours Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers Outreach efforts to generate job applicants who are Other Funding Targeted Workers. Direct, on -the job training (including apprenticeships). Indirect training such as arranging for, contracting for, or paying tuition for, off -site training. Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching). Outreach efforts to identify and secure bids from Section 3 business concerns. Technical assistance to help Section 3 business concerns understand and bid on contracts. Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns. Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services. Held one or more job fairs. Provided or connected residents with supportive services that can provide direct services or referrals. Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation. Assisted residents with finding child care Assisted residents to apply for, or attend community college or a four year educational institution. Assisted residents to apply for, or attend vocational/technical training. Assisted residents to obtain financial literacy training and/or coaching Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns. Provided or connected residents with training on computer use or online technologies. Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses. Outreach, engagement, or referrals with the state one -stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act. Other. Table 9 — Qualitative Efforts - Number of Activities by Program RL1]4110 OMB Control No: 2506-0117 (exp. 09/30/2021) 19 Narrative The City had no Section 3 projects in 2023. CAPER 20 OMB Control No: 2506-0117 (exp. 09/30/2021) Olfioe of Commur H0 Pisnnl nq and Deveir pmenl DhTE: 0�20- i Ityty U.S. Department of Mousing and Urtarn Development TIME: 18:39: Integrated Dlsbursement and Information System PAGE' Ik��ll�l PR26 - CDBG Finandal Summary Report Program Year 2023 FEDERAL WAY , WA PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 1,334,097.53 02 ENTITLEMENT GRANT 778,309.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 14,259.19 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE -OF -CREDIT 0.00 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE (SUM, LINES 01-07) 2,126,665.72 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 729,990.95 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 729,990.95 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 134,953.54 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 864,944.49 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 1,261,721.23 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 729,990.95 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 729,990.95 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI -YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY)COVERED IN CERTIFICATION PY: PY: PY: 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 0.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 98,000.00 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 98,000.00 32 ENTITLEM ENT GRANT 778,309.00 33 PRIOR YEAR PROGRAM INCOME 37,996.05 34 ADJUSTMENTTO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 816,305.05 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 12.01% PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 134,953.54 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 134,953.54 42 ENTITLEMENT GRANT 778,309.00 43 CURRENT YEAR PROGRAM INCOME 14,259.19 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 792,568.19 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 17.03% Office of Community Planning and Development DATE.: 02-20.24 tJ.S. Dcliartment of Housing and Urban Development TIME: 18:39 S Ij�kI I�E 1 integrated Disbursement and Information PAGE: 2 PR26 - CDBG F1nandal SummaryRe port GyA<, ❑f,s a� Program Year 2023 FEDERAL WAY, WA LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 No data returned for this view. This might be because the applied filter excludes all data. LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 No data returned for this view. This might be because the applied filter excludes all data. LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan IDIS IDIS Voucher Activity Name Matrix National Year Project Activity Number Cade Objective Drawn Amount 2022 11 241 6773985 Transitional Housing 2022 03C LMC $215,000.00 2023 2 245 6832567 2023 Transitional Housing Acquisition 03C LMC $270,000.00 03C Matrix Code $485,000.00 2023 8 244 6814215 Inclusion Program 05B LMC $30,000.00 2023 8 244 6844290 Inclusion Program 0513 LMC $10,000.00 OSB Matrix Code $40,000.00 2023 6 248 6859383 ANEW Pre -Apprenticeship Training 05H LMC $12,000.00 2023 9 242 6814213 Orion Employment Services 05H LMC $9,000.00 2023 9 242 6859390 Orion Employment Services 05H LMC $9,000.00 OSH Matrix Cade $30,000.00 2023 10 247 6844291 Solid Ground Housing Stability Project 05Q LMC $5,501.18 2023 10 247 6868203 Solid Ground Housing Stability Project 05Q LMC $22,498.82 OSQ Matrix Code $28,000.00 2019 1 191 6773979 Housing Repair Program 14A LMH $6,753.35 2019 1 191 6773980 Housing Repair Program 14A LMH $16,720.07 2019 1 191 6814211 Housing Repair Program 14A LMH $2,419.90 14A Matrix Code $25,893.32 2022 10 240 6814219 Highline Economic Development Programs 18C LMC $56,304.81 2023 3 246 6832575 Highline Economic Development Programs 18C LMC $31,816.56 2023 3 246 6859381 Highline Economic Development Programs 18C LMC $25,000.00 2023 3 246 6868198 Highline Economic Development Programs 18C LMC $7,976.26 18C Matrix Code $121,097.63 Total $729,990.95 LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Activity to prevent, Plan IDIS IDIS Voucher prepare for, Activity Name Grant Number Fund Matrix National Year Project Activity Number and respond Type Code Objective to Coronavirus Drawn Am ounr 2023 8 244 6814215 l<:. Inclusion Program B23MC530015 EN 05B LMC $30,000.00 2023 8 244 6844290 No Inclusion Program B23MC530015 EN O5B LMC $10,000 00 O5B Matrix Code $40,000.00 2023 6 248 6859383 No ANEW Pre -Apprenticeship Training B23MC530015 EN O5H LMC $12,000 00 2023 9 242 6814213 No Orion Employment Services B23MC530015 EN O5H LMC $9,000.00 2023 9 242 6859390 No Orion Employment Services B23MC530015 EN 05H LMC $9,000.00 OSH Matrix Code $30,000.00 2023 10 247 6844291 No Solid Ground Housing Stability Project B23MC530015 EN 05Q LMC $5.501.18 2023 10 247 6868203 No Solid Ground Housing Stability Project B23MC530015 EN O5Q LMC $22,498.82 OSQ Matrix Code $28,000.00 No Activity to prevent, prepare for, and respond to Coronavirus $98,000.00 Total $98,000.00 LINE 37 DETAIL ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 RYfCe?p(COmruun;ry.Pfail�7 *nd [ievelOpmCnt D, m 60W- ff ii U.5. Qepartrnent of Housing and Urban Developntefit TIME: 18,39 integrated Dlsbo*ernent and InWrnation Systrm PAGE; 3 PR26 - CDBG Fnanda! Summary Report Program Year 2023 FEDERAL WAY, WA Plan IDIS IDIS Voucher Activity Name Matra National Year Project Activity Number Code Objective Drawn Amount 2023 1 243 6814217 Planning and Administration 21A $63,472.40 2023 1 243 6832575 Planning and Administration 21A $17.272.67 2023 1 243 6844400 Planning and Administration 21A $16,347.76 2023 1 243 6868197 Planning and Administration 21A $26,317.71 2023 1 243 6868729 Planning and Administration 21A $11,543.00 21A Matrbr Code $134 953.54 Total $134,953.54