The URL can be used to link to this page

PRHSPSC PKT 04-11-2005 City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & I>UBLICSAFETY COMMITTEE Monday, April 11,2005 5:30 p.m. City Hall lIylebos Conference Room 1. 2. CALL TO ORDER PUBLIC FORUM 3. 4. COMMISSION COMMENTS APPROV AL OF MARCH 14,2005 SUMMARY COMMITTEE BUSINESS 5. A. B. C. D. City Hall Janitorial Contract FUSION Dumas Bay Centre Catering Lake Killarney Gate Closure Action Action Action Information Ikerd AJJen-Mpyisi Faber Reuter 6. PENDING ITEMS . Community Center . Amlstrong Property . Thompson Property . Animal Control . H yJcbos Park 7. 8. NEXT MEETING - May 9, 2005 - in the Hylebos Conference Room AD] OURNMENT ---- -.------ 2005 Committee Members: Jeanne Burbidge, Chair Jack Dovey Jim Ferre]) Staff: Donna Hanson, Director Mary Jaenicke, Administrative Assistant 835-6901 City of Federal Way City CÆJuncil PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, March 14,2005 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim ferre]), Jack Dovey, Derek Matheson, Assistant City Manager, David Tracy, Municipal Court Judge, Pat Richardson City Attorncy, Angclina Allen- Mpyisi, Human Services Manager, Kelli O'Donnell, CDBG Coordinator, Mary Fabcr, Recrcation & Cultural Services Superintendent, Mary Jaenicke, Administrativc Assistant. Guests: Bob Kellogg, H. David Kaplan and Robert McScveney, Kevin King and Russ Williams, Human Services Commission. Chair Burbidge called the mceting to order at 5:32p.m. PUBLIC FORUM Bob Kellogg: Mr. Kellogg spoke regarding French Lake Park and Lakehaven Water and Sewer Districts plans to put wells onto their half of the property that they own. Mr. Kellogg stated that Frcnch Lake Park is a good place for a multi-use park. lIe would like the City of Federal Way and Lakehaven to work together. He will continue to fight for French Lake Park. H. David Kaplan: Stated that he was concerned about French Lake Park for several reasons. I) It is a small park in a neighborhood where there are no other parks; therc is a large population that needs that kind of amenity. Mr. Kaplan read a statement from Barbara Reid who is also in favor of preserving French Lake Park. She would also like more amenities at the park to make it morc useful. Mr. Kaplan's second concern is that French Lake Park has become an off leash dog park. Mr. Kaplan stated that there is an Ordinance against dogs being off leash. This law is not being enforced. The City is leaving themselves open for a large insurance elaim if somebody gets bitten and they sue the city. Mr. Kaplan would like thcre to be an emphasis patrol in that park, and enforce the leash law. Judge Bob McSeveney: Mr. McSeveney is from the City of Kent, and is also on the board of Judicial Administration. Spoke in favor of the judicial position at the City of Federal Way becoming an elected position. He stated that it promotes public accountability and independence, and it allows the public to have a say in whom the judge will be. Mr. McSeveney also stated that therc is a proposal in the legislature for funding of an elected judicia] position. If it passes, they will pay half of the salary of the judge. COMMISSION COMMENT None APPROVAL OF SUMMARY Council members Dovey and Ferrell moved to accept the February meeting minutes as written. Motion passed. BUSINESS ITEMS Community Center Fireplace Mantle Artwork Proposal Ms. Faber introduced Kath Brewer, Manager of 4Culture and Brian Goldbloom, the artist. Mr. Goldbloom walked through the proposal with the Committec. Mr. Goldbloom stated that he was asked to design the project that would bring an outdoor experience into the interior of the building, which eontributes to the larger design concept. Council member Dovey stated that he liked the presentation and is happy with what hc saw. Council member Ferrell addressed his concerns regarding the large boulder, which the artist answered. Council member Dovey moved to approve the Community Center Fireplace Mantle Artwork Proposal and place before City Council on April 5, 2005. Council member Ferrell seconded. Motion passed. Ms. Brewer updated Committee on the City Hall artwork installation. The installation process has begun, and it should take approximately two weeks to install. The dedication is scheduled for April 19 at 5:30p.m. in the City Hall lobby. Sound Transit 317111 Roundabout Art Proposal Ms. Faber introduced Carol Valenta, Public Art Program Coordinator for Sound Transit, and Dan Eder project manager for Sound Transits Direct Access Project. Mr. Eder discussed the project. It is a $32 million project, and it is scheduled to open by the end of the year. Ms. Valenta stated that diseussions with the City of Federal Way and wsnOT hi'.I)~n in )Onl Thl' rollnihhollt will hi'. WSn()T'" nnmi'rfv ~nrl t\wv "pI rrikri" for Ihl' "rlwork On I> ARKS, IŒCRI<:A nON, HUMAN SERVICES & PlJßLlC SAFETY COUNCIL COMMITTEE Monday March 14,2005 Summary Page 2 January 3 I the artwork proposals were presented, and the seleetion panel chose IIi Five, an illuminated kinetic sculpture as their primary choice. The Artist is Miles Pepper and his concept centered on a welcoming and farewell theme to travelers as they arrive and depart from Federal Way. The Arts Commission approved the artwork at their February meeting. They do not have WSDOT's approval at this time. WSDOT is concerned that the artwork may be distracting. Council member Dovey moved to approve the Sound Transit 31 i" Roundabout Art Proposal and place before City Council on April 5, 2005. Council member Ferrell seconded. Motion passed. Community Center Fundraisinc; Campail!n Ms. Faber reported that the Parks and Recreation Commission received citizen comments encouraging them to consider having a fundraiseI' for the new community center. The Parks Conll11Íssion developed a sub-committee. They have met, and a gcneral outline of the program was devclopcd. The community would have the opportunity to purchase pavers, naming rights on a room, and also fund an item in the center, or make a general donation. Council member Dovey asked if there would be guidelines for the naming rights. Ms. Faber answered that yes there would be. Council member Dovey would like to see the cost bencftt if the charge for pavers was $50.00 instead of$150.00. Ms. Faber stated that the City does not have a foundation that is setup. She has been working with Northwest Parks Foundation, which was originally setup to do fundraising for King County. They began to offer services and became their own 501c3 for Parks and Recreation facilities and programs. They charge 5% of what we take in Over $25.00. They manage the funds. Couneil member Dovey asked why we needed to use the Northwest Parks Foundation. Ms. Faber answered that it's a lot of work; we do not have the resources to manage the fund. There was a fundraising campaign for Celebration Park, and several Parks Commissioners assisted stafT with the campaign. Ms. Faber stated that no one on the Parks Commission has stepped forward and offered to assist with this fundraising campaign. The SOIc3 would be ongoing. Red. White and Blues Fireworks RFP Ms. Faber stated that the budget for the fireworks is $ I 5,000 per year; a two-year contract totals $30,000.00. RFP's were sent out in February, and two submittals were received. Entertainment Fireworks, Inc. was selected. They have a larger and more varied inventory. Council member Dovey moved to approve the Fireworks RFI> from Entertainment Fireworks, Inc. and authorize staff to draft a two-year contract for totaling $30,000.00 and place before City Council on April 5, 2005. Council member Ferrell seconded. Motion passed. 2005 Human Services Commission Work Plan Ms. Allen-Mpyisi presented the 2005 Human Services Work Plan. There are approximately nine items on their work plan. One of their main items is the decision to become a direct entitlement or stay in the King County Consortium for another three years. Another item wi\1 be the adoption of the new Housing and Human Services Consolidated Plan. A new item is a Human Services Commissioners roundtable discussion. Couneil member Ferrell moved to recommend that the full City Council accept the 2005 Work Plan and place this item on the AprilS consent agenda. Council member Dovey seconded. Motion passed. Emere:ency Feedine: Proe:ram Ms. Allen-Mpyisi reported that The Church Council of Greater Seattle (CCGS) notified the City of Federal Way that they were discontinuing the program, and withdrew their 2005-2006 application for funding. Former staff of the CCGS Emergency feeding Program has formed a new non-profit Emergency Feeding Program of Seattle and King County, and have requested continued funding of the program. Ms. Allen-Mpyisi stated that there had been concerns regarding the management of the program. Ms. Allen-Mpyisi and Ms. O'Donnell eondueted a site visit in January. After the visit a letter was sent to the Emergency Feeding Program (EFP) stating staffs concerns about the program. Staff conducted a follow-up meeting in February, and it was determined that the new EFP had made progress in meeting the deficiencies. Continued funding through the 2005-2006 Human Services General Fund is being proposed because hunger in Federal Way is a problem. Ms. Allen-Mpyisi did some research, and in talking with other agencies discovered that if a Federal Way resident is unable to receive emergency food in the City, they travel to Auburn, Des Moines and Kent to receive assistance. CDBG is not being recommended for funding because one ofthe conditions they had for funding was to add an additional distribution site in Federal Way. This will be difficult to meet and the required record keeping systems arc not in placc. Ms. Allen-Mpyisi reported that staff would like the 2005 CDBG funds in the amount of $10,000.00 to be allocated to the Multi-Service Center's Food Hank Program. Council member Perrell recused himself because he is a Multi-Service Center Board member. Council member Dovey wants to put all of the money into Federal Way. Why are we exporting our money? Ms. AlIcn-Mpyisi answered that the EFP is based out of Seattle, but they do have distTibution sites setup in Federal Way. They want to expand their emergeney services. Ms. O'Donnell stated that the money is leveraging other funds. It brings in FEMA money and state money that we would not receive. This is a one-year recommendation. Council PARKS, RECR~~ATlON, HUMAN SERVICES & PUBLIC SA~'ETY COUNC)), COMMITTEE Monday March 14,2005 Summary Page 3 member Dovey would like staff to evaluate this next year. Council member Dovey moved to recommend funding the new Emergency ]<'ccding Program of Seattle and King County through the Human Services General Fund in the amount of $7,800.00, subject to the conditions ouŒned, and the Multi-Service Center Food Bank I)rogram is recommended for funding through the Community Development Block Grant (CDBG) Program in the amount of $10,000.00. Couneil member Uurbidge seconded. Motion passed. Direct CDBG Entitlement Update Ms. O'Donnell reviewed the Final-Funding Rcductions to 2005 CDBG Program. There has been a 5.6% cut from Congress. In addition to the 5.6% cut there has been an increase in the cost of the Countyadministmtion of the CDBG program. The Federal Budget for CDBG is declining. In 2003 we received $896,000, and in 2005 $818,405. The Presidents budget is proposing to eliminate the CDBG Program with the Strengthening America's Communities Initiative. There are three options to considcr at this timc: 1) Thc City self-administers the CDBG program as direct entitlement, 2) The City joins the King County CDBG Consortium and partners with the County to administer the program and splits administration funds available to administer the program, 3) 'l'he City gives the CDBG funds to the King County CDBG Consortium to administer the program. Ordinanee Criminalizin!!: the Makin!!: or Havine: of Uure:larv or Vehicle Theft Tools Ms. Richardson stated that there are many times that people arc prowling vehicles, and it is very difficult to charge them with vehicular prowl. By being in the area, and having specific tools that eould be used to eommit vehicular theft, law enforcement would be able to stop thcse crimes before they occur. This Ordinance would give the City more prosecution and enforccmcnt power. Council member Burbidge asked how this Ordinance would differentiate between those that have the tools, because it is for their business or they're using them for vehicular prowl. Ms. Richardson stated that a locksmith will have these tools, but they are in a business and you would expect a locksmith to have those tools. If there is a person in a parking lot, and they have these typcs of tools, but do not have the business logo or a reason to have these tools, or the car owner is not in the parking lot with that person, then they are more than likely looking to commit vehicular theft. Council member Dovey moved to move approval pf the amendment to the Federal Way City Code, Chapter 6, Criminal Code, and forward to full Council for consideration at the April 5, 2005 City Council meeting. Council member Ferrell seconded. Motion passed. Proposed Ordinance Modifyin!!: FWCC 2-3] ](b) to Convert the Appointment Municipal Court Judl!e Position to an Elected Position - Ms. Richardson stated that she created two issues for Council to look at. 1) Draft proposed Ordinance that converts thc position. It does not identify or specify any of the hours. 2) What would be the cost effect of changing the judicial hours? If the City chooses to maintain the judges hours that we currently have whether the judge is appointed or eleeted, therc is no difference. If the City chooses to have one fu11-time elected judge and reduce the commissioner hours there is an increase of $1 0,000 to the budget. Council member Ferrell would like the elected position to be full time. Council member Ferrell moved to recommend approval of the proposed Ordinance and forward to full Council for consideration, and direct staff to draft a resolution establishing 40 numbers of judicial hours commencing January 1, 2006. Council member Hovey seconded. Because the Mayor would not be in attendance at the March 15 Council Meeting, discussion was held on whether or not this should be on thc March 15 agenda. Council member Ferren stated this item should be on the March 15 City Council agenda. Council member Ferrell submitted a letter for the record from the State Court Administrator. He feels that this is important and a monumental step for our community. Council member Dovey added that when we do the next biennium budget we will need to cut $9,000 from thc budget, and Council needs to be prepared to remember that. Motion passed. PENDING ITEMS - What is the City of Fcderal Way paying King County Animal Control. Lakehaven ANNOUNCEMKNTS ~None NEXT MKETING - April 11, 2005 5:30 p.m. in the Hylebos Conference Room ADJOURNMI<:NT ~ Mecting adjourned at 7:04p.m. 5.A CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM --- ----------------------------------------------- DATE: TO: April 11,2005 Parks, Recreation, Human Serviccs and Public Safety Council Committee FROM: Stephen Ikerd, Property Serviccs Manager ~--s:- David ~anagcr VIA: SUBJECT: City Hall Janitorial Contract ---------------------------- ----------------------------------------------------------- Policy Question Should the Couneil authorize acceptance of the City Hall Janitorial Services RFQ from World Custodial, Inc? Back2:round On February 3, 2005 thc city accepted quotes for janitorial services for the new City Hall facility. All companies on the small works were invitcd to participate. Eight companies submitted quotes for services. World Custodial, Inc. submitted the lowest responsivc bid. Following reference checks and a dctailcd background investigation, Staff recommends accepting the low bid and awarding World Custodial, Inc. thc contract. Thc total amount of compensation for this contract is $42,560.00, which includcs $2,000 in additional services for a <me-year term. Bid Summary A R<:qu<::~!Jor Proposals was sent to the f~~_!()\',Iing companies::tI19_th(:J~su1ts are as foHows: Company - -- -- Tv!on..Qtly rate An'!.ua!_E'!!~_-- 1l0u~I~_E~t~___---- W<:>.r!~__Ç~~!.<?ßial, Inc - 3,3~Q:QQ. ---- ------- 40,560.00 18.50 Puget Sound S_<:Evi_ces. 4,600.00 55,200.00 --------_-..!J...:QQ-- ---- }~R Janitorial ----jßl.?_:~J --------_2z.&~_4: 12 -- 18:~O--_------- - NBM Corporation__- - 5,433.88- ___..&5,20~:_??--- 25.00 Jani-King_2.f.~~<lttle ---------- 6,344.00 76,128.00 13.00 _~MSÇIcaning 6,513.82 78,!_<5.?_~~!l._------ 20.00 Y<?_~~__Janitor Inc.____..2,?00.00_?9,900.00 20.00 Faci!!~y M<:iin!.Contractors 12,310.00 ---_____)47,720.00 20.00 -- Options 1). Approvc the RFQ from World Custodial, Inc. and authorize statIto draft a one-year contract totaling $42,560,000 which includes $2,000.00 in additional services and place before City Council on April 19, 2005. 2). Decline staff's recommendation to enter into a one-year contract with World Custodial, Inc. Committee Recommendation Forward Option 1 to City Council on April 19,2005 for approval. APPROV AL OF COMMITTEE REPORT: Committee Chair Comm jttee Membcr ----- - - -- -.-- . ----.-----.-- .----,------ Committee Member ---------------------------- - _._-.------- \\-\ JANITORIAL MAINTENANCE SERVICES AGR"~EMENT This Janitorial Maintenance Services Agreement ("Agreement") is dated effective this ii th day of April, 2005. The parties ("Parties") to this Agreement arc the City of l'ederal Way, a Washington municipal corporation ("City"), and World Custodial Inc., a Washington Corporation ("Contractor"). A. The City seeks the temporary professional services of a skilled independent contractor capable of working without direct supervision, in the capacity of per[omling janitorial services at Federal Way City Hall located at 33325 8th Avenue South, Federal Way, W A; and B. servIces. The Contractor has the requisite skill and experience necessary to provide such NOW, THEREFORE, the Parties agrec as follows: 1. Services. Contractor shall provide the services more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted practices for other similar services, perfomled to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the City Manager or his or her designee. 2. Term. The teml of this Agreement shall commence upon the effective date of this Agreement and shall continue for a period of one (I) year terminating on March 31,2006 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 3. Temlin<!t!on. Prior to the expiration of the Term, this Agreement may be terminated immediately, with or without cause, by the City. 4. Compensation. 4.1 TQtaLÇQ!!lJ2Çn~1!!ion. In eonsideration of the Contractor perforrning thc Services, the City agrees to pay the Contractor an amount equal to the sum of Three Thousand Three Hundred and Eighty and NO/ Dollars ($3,380.00) per month, for a total annual compensation of Forty Thousand Five Hundred and Sixty and NO/Dollars ($40,560.00). - 1 "- f\-'"2- 4.2 Method of Payment. Payment by the City for the Services will only be made after the Services have been pcrfonncd, a voucher or invoice is submitted in the {O1l11 specified by the City, and the same is approved by the appropriate City representative. Payment shall be made on a monthly basis, thirty (30) days after receipt of such voucher or InVOice. 4.3 ContractQf ResPof!siþle for Taxes. The Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 5. Compliance withLaws. Contractor shall comply with and perform the Services in accordance with all applicable federal, state, and City laws including, without limitation, all City codes, ordinances, resolutions, standards and policies, as now existing or hereafter adopted or amended. 6. W arran ty. The Contractor warrants that it has the requisite training, skill and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entitics, including but not limited to being registered to do business in the City of Federal Way by obtaining a City of Federal Way business registration. 7. Tn<;J.§pendent Contractgr/Conflict of InteI.t:$L It is the intention and understanding of the Parties that the Contractor shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation payor any other benefit of employment, nor to pay any social security or other tax which may arisc as an incident of employment. The Contractor shall pay all incomc and other taxes as due. Industrial or any other insurance, which is purchased for the benefit of the City, regardless of whether sueh may provide a secondary or incidental benefit to the COntractor, shall not be deemed to convert this Agreement to an employment contract. It is recognized that Contractor mayor will be performing services during the Term for other parties; provided, however, that such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such con Oicts of interest in favor of the City. 8. IndemnificatiQ!]. 8.1 Contractor Indemni fication. The Contractor agrees to indcmnify, defend and hold the City, its elected officials, officers, employees, agents, and volunteers harmless [rom any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their rcspcctive agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of the Contractor, its partners, shareholders, agents, employees, or by the Contraetor's breach of this - 2 - (\-3 Agreement. Contractor waives any immunity that may be granted to it under the Wa..5hington State Industrial Insurance Act, Title 51 RCW. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other bcnefits acts or programs. - 8.2 ÇiJy Imi~l1Jnific~tiQ.n. The City agrees to indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. 8.3 Survival. The provisions of this Section shall survive the expiration or tennination of this Agrecment with respect to any event occurring prior to such expiration or termination. .9. Equal Opportunity Employer. In all Contractor services, programs or activities, and all Contractor hiring and employment made possible byor resulting from this Agreemcnt, there shall be no discrimination by Contractor or by Contractor's employees, agents, subcontractors or representatives against any personbccause of sex, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. Contractor shall not violate any oCthe terms of Chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, the Americans With Oisabi lities Act, Section 504 ofthe Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation ofthis provision shall be grounds for termination of this Agreement by the City and, in the case of the Contractor's breach, may result in ineligibility for further City agreements. 10. Confidentiality. All information regarding the City obtained by Contractor in performance ofthis Agreement shall be considered confidential. Breach of confidentiality by Contractor will be grounds for immediate termination. 11. Insu~ance. The Contractor agrees to CarTy as a minimum, the following insurance, in such foITns and with such carriers who have a rating which is satisfactory to the City: - 3 , ~-'-\ 11.1 Workers' compensation and employer's liability msurance in amounts sufficient pursuant to the laws of the State of Washington; 11.2 Commercial general liability insurancc with combined single limits of liability not less than $2,000,000 for bodily injury, including personal injury or death, products liability and property damage. I 1.3 Automobile liability insurance with combined single limits of liability not less than $2,000,000 for bodily injury, including personal injury or death and property damage. The City shall be named as additional ,insured on all such insurance policies, with the exeeption of workers' compensation coveragcs. Contractor shaUprovide certificates of insurance as Exhibit "B", concurrent with the execution of this Agreement, evidencing such coverage and, at City's request, furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. All insurance policies shall contain a clause of endorsement providing that they may not be terminated or materially amended during the Term ofthis Agreement, except after thirty (30) days prior written notice to the City. If Contractor's insurance policies are "claims made" or "claims paid", Contractor shall be required to maintain tail coverage for a minimum period ofthree (3) years from the date this Agreement is actually tenninated. Contractor's failure to maintain such insurance policies sha1l be grounds for the City's immediate termination of this Agreement. The provisions of this Section sha1l survive the expiration or tennination of this Agreement with respect to any event occurring prior to such expiration or termination. 12. Bond. Contractor shall obtain a janitorial bond in the amount of not less than Ten Thousand Dollars and NO/I 00 ($10,000.00) to insure against any theft/misappropriation of money or property during the Term ofthis Agreement as set forth in Exhibit "C". 13. Books and Records. The Contractor agrees to maintain books, records, and documents which sufficiently and properly rcflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shaH be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 14. Prev<!:iling Wage~. 14. I WagesJ& Employees. This Af,1feement is subject to the minimum wage requirements or Chapter 39.12 of the Rcviscd Code of Washington, as, now existing or hereafter amended or supplementcd. In the payment of hourly wages and fringe benefits to - 4 - f\-5 be paid to any of Contractor's laborers,-workpersons and/or mechanics, Contractor shall not pay less than the "prevai ling rate of wage" for an hour's work in the same trade or occupation in the locality within the State of Washington where such labor is performed, as dctem1ined by the Industrial Statistician of the Department of Labor and Industries of the State of Washington, which "prevailing rates of wage" are attached hereto as Exhibit "0" and incorporated herein by this reference. Prevailing wages paid pursuant to this Agreement shall be the prevailing wage rates which are in effect on thc date when the bids, proposals or quotes were required to be submitted to the City. 14.2 Agreemef!!~LI~~£çççUng One Xear. Pursuant to WAC 296-127-023, or hereafter amended, the City agrees to pay any increase in the current prevailing wages ifand when this Contract is extended provided that the term of the Contract exceeds one year. 'l'he City further agrees to pay the CllITent prevailing wages at the time of additional yearly extensions, and the Contractor agrees to pay its employees the increased prevailing wage. 14.3 ExemptioQLto Prevailing Wage. The prevailing wage requirements or Chapter 39.12 RCW, and as required in this Agreement do not apply to: a. Sole owners and their spouses; b. Any partner who owns at least 30% of a partnership; c. The President, Vice President and Treasurer of a corporation if each one owns at least 30% of the corporation. 14.4 ReRQfJit~ Requirements. Contraetor shall eomply with all reporting requirements or the Department of Labor and Industries of the State of Washington. Upon the execution o[this Agreement, Contractor shall complete and file a Statement ofIntcnt to Pay Prevailing Wages with the Department of Labor and Industries. Upon completion of the Services, Contractor shall complete and file an Affidavit of Wages Paid with the Department of Labor and Industries. Contractor shall deliver copies of both the Statement ofIntent to Pay Prevailing Wages and the Affidavit of Wages Paid, certified by the Department of Labor and Industries, to the City. 14.5 Disputes. In the event any dispute arises as to what are the prevailing rates of wages for work ora similar nature and such dispute eannot be resolved by the City and the Contractor, the matter shall be referred for arbitration to the Direetor of the Department of Labor and Industries of the State of Washington and the decision therein shall be final and conclusive and binding on all parties involved in the dispute. 15. Non-Appropriation o(Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will teollinate upon the - 5 - f\-l, completion of all remaining Services for which funds arc allocated. No penalty or expense shall accrue to the City in the event this provision applies. 16. G~neral Provisions. 16.1 Entire Agreernent. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements shall be effective for any purpose. 16.2 Modit1.ç¡l!!on. No provision of this Agreement, including this provision, may be amended or modified exccpt by written agreement signed by the Parties. 16.3 Full Force and [~(feeL Any provision of this Agreement which is declared invalid or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 16.4 Assignment. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. 16.5 Successors in Inte:[~§!. Subject to the foregoing Subsections, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. 16.6 .Attorney Fe:~. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement ofthis Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute rclated to this Agreement shall be King County, Washington. 16.7 tl9_Waiver. Failure or delay of the City to declare any breach or default immediately upon oceurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. . 16.8 Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordanee with the laws of the State of Washington. 16.9 Authority. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalfofthe Contractor or the City. 16.1 0 ~Q!jces. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set 6 - pc, forth below. Any notice so posted in the United States mail shall be deemed received three (3) days after the date ofmailing. 16.11 Captions. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. - 16.12 Perfonnance. Time is ofthe essence ofthis Agreement and each and aU of its provisions in which perfomlance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's perfonnance of this Agreement. 16.13 Remedies Cumulative. Any remedies provided for under the tcmlS of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. 16.14 Counterparts. This Agreement may be executed in any number of counterparts, which counterparts shall collectively constitute the entire Agreement. 16.15 Compliance with_Rthiç~ÇQg~. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the fonnation and/or performance of this Agreement, this Agreement may be rendercd null and void, at the City's option. DATED the day and year set forth above. CITY OF FEDERAL WAY By: -, ,- um______-------- David H. Moseley, City Manager 33325 8lh Ave S P.O. Box 9718 Federal Way, WA 98063-9718 ATTEST: ---,~,---,------ City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: Patricia A. Richardson, City Attorney - 7 - \\~ <ß STATE OF WASHINGTON) ) ss. COUNTY OFn_____-) WORLD CUSTODIAL" fNc. By: (Signature) (Printed Name) Its: (Title) ------- 3108 A Street SE, Suite C Post Office Box 2258 Auburn, WA 98071 253.939.6404 On this day personally appeared before me -' to me known to bc the of that executed the -. - ----- - n - -- -- - foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said eorporation. GfVEN my hand and official seal this day of ~- - n ------------------.-n, 200. .---- ----------------- - -_.._---n--- (typed/printed namc of notary) Notary Public in and for the State of Washington. My commission expires - 8 - ~-'=\ EXHIBIT A - JANITORIAL SPECIFICATIONS DAILY SERVICES ACTIVE AREAS - Kitchens/lunchrooms - clean tables, chairs, counters, sinks and exterior of refrigerators, microwaves, etc. and arrange furniture. Conference rooms - clean table, chairs, dais and podiums, Clean white boards and trays without disturbing current messages. DUSTING - All horizontal surfaces within reach to include but not limit to panel tops, cabinets, tables, accessible desktops, chairs and computers. FLOORS - Sweep and damp mop all hard floors with a neutral disinfectant. RESTROOMS/SHOWERS - Clean and sanitize counters, sinks, fixtures, dispensers, toilets, urinals and showers. Sanitize walls around sinks, partitions and urinals. Check and refill odorizers, soap and paper dispensers. SPOT CLEANING - All entry glass, around doors, light switches, work surfaces and counters. TRASH w Empty all waste and ash receptacles. Replace liners as needed. Recycled containers emptied when % full. Police and dispose of litter and debris outside all entries. VACUUM - All carpeted areas, exterior mats and sweep exterior entries. SECURITY - All doors to remain locked after business hours. Secure all locks, lights and set alarms prior to leaving the building. Notify Property M'ðqager of any mechanical, plumbing or security problems, unusual odors or health hazards. MONTHLY SERVICES DETAIL SANITIZE - Restroom and kitchen walls, spot clean hallway walls and public phones. Wipe down cabinets, doors and community trash receptacles. . DETAIL VACUUM - Corners, edges, under work surfaces and upholstered furniture. DUSTING - High and low edges, vents and window blinds. FLOORS - Machine scrub and finish tile floors. NOTE: City to provide paper and plastic products to include: dispenser items and trash liners. Contractor to furnish cleaning supplies and disinfectants to properly sanitize public facilities according to manufacture recommendations. Sanitation is provided broad-spectrum control to include but not limited to: SalmonelJa, Viral germs, etc. A-1O ~- ,. SCOPE OF SERVICES 1. Personnel and Equipment 1 . The successful bidder must provide proof it has performed a background check pursuant to RCW 43.43.815(1 )(b) for all personnel assigned to the City. The Federal Way Police Department will perform an in depth background check of your company and staff. The on site lead worker(s) must communicate effectively and proficiently in both oral and written formats. All personnel shall be trained in the proper cleaning practices using industry standards. Equipment shall be maintained in good working condition and filters shall bekept clean. Daily Services - as set forth in Exhibit A Monthly Services - as set forth in Exhibit A 2. 3. 4. II III Compensation 1. Please provide detailed information on the contractor's proposed quote for each specific activity and or any variation for the non~routine services, inclusive of Washington State. Payment by the City for the services will only be made after the services have been performed, an itemized billing statement is submitted in the form specified by the City and approved by the appropriate City representative, which shall speci.fically set forth the each duty performed, and the hourly labor charge rate for such person. The City may deduct for any and all tasks not performed. Payment shall be made on a monthly basis, thirty (30) days after receipt of such billing statement. 2. THE CITY WILL NOTIFY THE CONTRACTOR OF ANY AND ALL CLEANING DEFICIENCIES. THE CONTRACTOR HAS TWO (2) HOURS TO CORRECT THE DEFICIENCY OR FORFEIT A PORTION OF THE APPLICABLE DAILY OR MONTHLY CHARGE. . DEDUCTION FORMULA: . Daily services (8 tasks) - Number of noted deficient tasks in the month:::: Deduct Total. Monthly services (4 tasks) - Task: Detail Sanitize::: 4 Hrs. Detail Vacuum:::: 4 Hrs. Dusting:::: 4 Hrs. Floors :::: 4 Hrs. Total hours to complete the deficient tasks X the hourly rate::: Deduct Total. y:\-\\ 5.ß CITY OF FEDERAL WAY CITY COUNCil PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: March 28, 2005 /~ - - Angelina AlleQ-Mpyisi, Human Services Manager David M~'Ñllanager FUSION ¡J( I v \ Policy Question: Should $5,000 be allocated from the 2005-2006 Human Service General Fund to the Friends United to Shelter the Indigent, Oppressed, and Needy (FUSION)? Backqround: In February FUSION informed staff, that the agency recently spun off from the Federal Way Community Caregiving Network to become its own 501@(3) nonprofit organization. Last year the Human Services Commission recommended funding for FUSION in the amount of $5,000 through the Human Services General Fund and City Council approved the recommendation in October 2004. A capacity assessment was conducted with board members from FUSION on February 23. The purpose of the assessment was to determine if the agency has the organizational infrastructure to effectively manage the proposed grant funds for its transitional housing program. FUSION was also asked to submit a new application (Attachment 1). Attachment 2 is the follow-up letter that was sent from staff to FUSION that outlines deficiencies of the program that will need to be addressed if awarded funding. FUSION has over a 1O-year history in the Federal Way community. The strength of the agency is its volunteer network. FUSION has successfully mobilized a core group of volunteers who have donated their time or resources to support the agency's housing units or fundraising activities. The board of directors is committed to the mission and vision of the organization, and through its Advisory Council FUSION has a diverse group of professionals who are able to give advice concerning the growth and strategic direction of the organization. The organization's program is well managed and has a 94% success rate in placing women and children into permanent housing. FUSION also has a long-standing partnership with YWCA and they work together to provide an array of comprehensive services to low- income mothers and their children. Continued funding through the 2005-2006 Human Services General Fund is being proposed because the demand to providing transitional housing and case management services remains high. For example, a single mother with two children working as a sales clerk will earn an annual income of $14,864 and can only afford $371 per month for rent or a mortgage payment. This calculation is derived by the Housing and Urban Development (HUD) recommendation for paying 25-30% of a person's gross income for rent or a mortgage. Median rent for a 2-bedroom apartment in Federal Way is over $700 a month, which makes it impossible for a single mother to provide housing for her children. Case management services are also critical because it provides the family with the necessary tools to be successful in transitioning to permanent housing. (b-\ Proposed grant allocation for FUSION March 28. 2005 Page 2 If continued funding is approved the grant award is subject to the following grant conditions: . That a computerized financial management system is in place that will provide the necessary information for sound financial record keeping, reporting and fiscal oversight. That the agency has established a written fiscal and accounting procedures manual that follows generally accepted accounting principles (GMP) and includes a fraud protection policy. Written procedures are developed for tracking the necessary client data. That the agency conducts a strategic planning session and submits a copy of their plan. That a Board Manual is developed and approved by the board of directors. That the agency submits signed conflict of interest statements from its board of directors. . . . . . Technical assistance will be provided by staff to assist the agency in fulfilling these funding conditions. Option 1: Recommend continued funding to FUSION through the Human Services General Fund in the amount of $5,000, subject to the conditions outlined. Option 2: Funding is not recommended to FUSION through the Human Services General Fund in the amount of $5,000. Staff Recommendation Staff recommends Option 1 because the grant funds will continue to support transitional housing for mothers and their children who live in Federal Way. Human Services Commission Recommendation On March 21 the Commission approved staff's recommendation (Option 1). Committee Recommendation Forward option to the full City Council and place this item on the April 19 consent agenda. APPROVAL OF COMMITTEE'REPORT:',,'" " , '::: ;:,,",:/, Committee Chair , Committee Member Committee Member, .... - ... -.-- .-.... - ._._n .__m.....".....--. . .. - ..- .n__".- - ..... . . ......" . ...-- 'ß--L- Agency: FUSION Program: Transitional housing for Women and their Children ,-"..-,--- ATTACHM (;N-r .1- .:.'H- u- m a -m_.-!5ê,w.rQ~I;fiPi~1 í<iåti 0 P1-<~-~~':~~~~f~4~J¡-rJiijl~.-- iJ&'-G I)B~J:' - Part I: Agency Information 0 Complete this section once for the agency 0 1. Applicant Name and Address Agency Director FUSION Beverly Ki~, President POBox 23934 Name and Title ---,----- Federal Way, WA 98093-0934 253/946-8860 (Area Code) Telephone BeverlyLKi m @comcast.net 253/927-1904 - E-mail address (if applicable) (Area Code) Fax Number Required signatures: By signing below, you certify that the information in this application is accurate to the best of your knowledge. (SIGNATURES MUST BE IN BLUE INK) ---,--".-,,-- Signature of A~ency Board PresidenVDate Signature of Agency_Director/Date .,----_._--~-_.~-_.._,---- --~--- -----------.------.,--."- Printed Name of Agency Board President Printed Name of Agency Director @) Attach proof of non-profit status for the agency @) Provide Completed Contact Sheet - Appendix D @) Agency organizational chart ~ Agency Mission Statement ~ Attach a copy of the board resolution authorizing submittal of this application (may be submitted after application deadline). 10- ""'~:':!:':::<:'i,;"",..,::,:',il~:,~"'~"";~f"':::,:,~""":i,:,,:,,,,:,.., "':~" ':,", '.",' ,," '"'"~".'",,.:",,," .. ,'" : '" ,~." " -- - - --- ---",,----- Jt """,, """"",}:,¡¡. .." ," M,':,' ,~" "i"'~." "", " , . '. "'" ."" "",," ,'." ..".', ' , - -"" -"_:::........:.l.":"~'_::"-" ",.~"...""...,..." ,':"~',":,--'-_...._...--,-:-__'::"'::"-,;:,-':,:":':""':::"':::"::'.:"" ,.. .--.- -------- 2. Title of Proposed Program: List the title of each program that the agency is submitting an application for 2005 funding to the South King County cities: Program Title: Name & Title of Program Contact Person: A)Transitional Housing for Women and their Lisa Welch, volunteer grant writer Children B) C) --~- D) -,,-- '6~3 Agency: FUSION Program: Transitional housing for Women and their Children ,--- ------"._--- -----------------------~ --_n- 3. Insert Completed Excel Worksheet 1 Here: Worksheet 1: Program Request: 2005 Funds Requested by Program for all participating cities. ~ Provide Electronic Excel Spreadsheet to cities requesting electronic files in the supplemental information from which funding is requested by this application. ß.-~ Agency: FUSION Program: Transitional housing for Women and their Children ..-,--- '------_n_,- 4. Summarize current services provided by the agency. FUSION's transitional housing program for women and their children began with one housing unit in 1994. Since then, it's grown steadily and now operates 9 housing units. Eight of these units are within the City of Federal Way and are owned and operated by our all-volunteer program. Marine View Presbyterian Church has allowed us to renovate and operate one of their apartments in NE Tacoma, as our ninth unit. Volunteers manage and maintain the furnished units. Food boxes and holiday baskets are provided to the families living in these units. Volunteers raise funds, both to support the housing units themselves, and to contract case management for the families with the South King County YWCA. Case management is seen as a critical component in helping the resident families move on to permanent housing (permanent housing being defined as a stable, long-term housing situation that is affordable and realistic for the women to sustain on their own), For the past three years, FUSION has a 94.3% success rate in that nearly all the families that exited the program obtained permanent housing (as reported by YWCA, 1/26/05). The YWCA works with the clients and performs any management duties related to client needs or issues. FUSION performs any management duties relative to unit upkeep. FUSION also provides funds to families for children to participate in athletic or arts-related classes, SAT fees, and other child-related expenses, as deemed appropriate. 5. Board of Directors/Financial information: ~ Attach a list of current board members. Indude name, position/title, city residence, length of time on the Board, and expiration of terms. Note any vacant positions. ŒJ Attach minutes of the last three board meetings. ~ Attach ,a copy of the agency's annual budget. ~ Attach a copy of the agency's most recent financial audit cover letter and management letter ~ Attach a copy of the aqency's most recent year-end financial statement 6-5 Agency: FUSION Program: ------ Transitional housing for Women and their Children -------- - ---.--.,_. ---------- ---- a) Does the audit meet the standards of OMB Circular A-133? 0 b) If the organization has not had a financial audit, please explain the reason- As of 2005, FUSION became it's own non~profit. 501 C(3) and is no longer working under the "umbrella" of the Federal Way Community Caregiving Network- The attached financial audit was submitted while established with the FWCCN. Yes D No x c) How many board meeting_S were held in the last 12 months? I ' 12- _J d) How many meetings had a quorum present? . 12- e) Does the agency carry comprehensive generallíability insurance with a minimum of $1 million per occurrence and $2 million aggregate for personal injury and property damage? Yes xD f) Does the agency certify that no public funds will be used for lobbying? Yes X 0 NoD No 0 ß-lø Agency: FUSION Program: Transitional housing for Women and their Children ----~-'- Community Coordination 6. Describe how the organizatíon's services are made known to the community? - In our 11 years of growth, FUSION has received recognition and support from throughout the Federal Way community. We are known for our collaboration with other community resources, including the YWCA, Federal Way Community Caregiving Network, Marine View Presbyterian Church. South King County Multi-Service Center, DAWN, Federal Way Youth & Family Services, the Crisis Clinic Resource Center, Prudential NW Realty, Smith Barney, and many community churches. We also host a Volunteer Information Night that informs local citizens on ways they can become involved with our grass-roots organization. We have a Power Point presentation, which is used to educate local service organizations, churches, and businesses about our program. We also have a website (www.fusio_nfederalway.orq) and brochures. The Federal Way Chamber of Commerce is represented on our Advisory Board (we are also a member of the Chamber of Commerce). The Chamber's Advancing Leadership class has requested speakers from our board to come and educate the class on volunteer involvement - Our annual fund-raising event gains community-wide attention, and FUSION has been featured in n Ilm"'rnu.<;,,~_LSfarÞ.c- .-..------,.-------- --- Describe any formal partnerships the agency has with stakeholders (i.e. neighborhood/community/church groups, and/or non-profits). 7. FUSION contracts with the South King County YWCA for case-management services for our resident famìlÎes. The YWCA screens and selects the residents, evaluates client needs and provides various counseling and training services (including, but not limited to, professional counseling, support groups, employment counseling, job readiness training, healthcare access assistance. and youth programs), as well as transportation vouchers, as needed. Marine view Presbyterian Church has allowed us to renovate and operate one of their apartments, as our 9th transitional housing unit. Latter-Day Saints Church provides food/sundry boxes for three days' worth to new residents in our program. Prudential NW Realty and Smith Barney, churches and community volunteers provide holiday food and gift baskets, as well as furniture and house-hold items. Professional financial consultative services are available and donated by a local financial advisor to our residents when needed. 8. Describe how the agency uses volunteers and what positions they fill. FUSION is entirely volunteer-based. Volunteers do the organizational planning, fund~raising, unit maintenance, community awareness presentations, event management, grant-writing, budgeting, serVice contracting (with YWCA), etc. Much of the handyman construction services are donated as are many of the necessary building materials. Service organizations have raised funds for FUSION, and community churches have assisted in working on building projects. A local real estate company assists us with the purchasing of our housing units and then donates back the sales commission to FUSION. FUSION also receives professional legal services and accounting services that are offered pro bono. ~-I Agency: -- FUSION Program: Transitional housing for Women and their Children -"---- -.----._---.------ . -- 9. Accessibility and Cultural Relevance: a) If there are fees for services, are they reduced for low and/or 0 moderate-income persons? Yes xD No 0 N/A b) Are services accessible/culturally appropriate for persons of color and non-English speaking persons? Yes xO No 0 c) Are services accessible to physically disabled persons? Yes XDNo 0 d) Does the program provide TTYfTDD phone service for the speech and hearing impaired? Yes ONo XD - If yes, TTYfTDD e) The program is: _X---,- Close to Public Transportation . Special Transportation is Provided --'--X- Vouchers are provided Other f) Yes XDNo D Does the agency have a non-discrimination policy complying with all federal, state and local laws prohibiting discrimination on the basis of $ex, age, race, color, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicap? g) How are services provided? X_First-Come, First-Served Waiting list Based on Need êJ AttacK aqency policies related to non-discrimination 10. Has the agency previously administered CDBG funds?: Please describe the agency's experience with CDBG funds: -- Yes xO NoD 11. Does the agency expect to expend over $500,000 in federal funds within the 2005 accounting year?: Yes 0 No xD ß--6 Agency: -~---~~--------- -----.-..-.- Program: 0 Attach a separate Part II for each program for which the agency is requesting funds 0 '------p~.d;, li;:~,~;!p;(Q,., têJD. :,..'.Jnt9r[l1~Jj~,b ,. ------_U_---- 1. Agency Name FUSION C'ontact Person {available to answer questions April- - September 2004} Lisa Welch 253/661-1570 Name (Area Code) Telephone welchjohnlisa@msn.com E-mail address (if avaílable) 253/927-1904 (Area Code) Fax Number - 2. Program Name Transitional Housing for Women and their Children 3. Program is New for out agency X D An Ongoing Program D 4. Brief Description of Program FUSION is no longer operating under the umbrella of the FWCCN 501 C(3) and is now it's own non- profit as of January 2005~ FUSION operates 9 transitional housing units for women and their children. We contract with YWCA to provide case management for our residents, to ensure a successful ~ . 5. Where are services provided? (If Different From Agency Location) Eight condominium units are in the City of Federal Way, One apartment unit is in NE Tacoma. 6. Total Program Cost: Actual 2003: $37,374 Projected 2004: $47,000 Proposed 2005: r$50,OOO .---- ------,- 7. Total Ci Funds Re uested for this Pro ram: Participating Awarded 2003 Ci ---.":.<> 11 Awarded 2004 Requested 2005 Gen Fund CDBG - Gen Fund CDBG Gen Fund CDBG Auburn Burien COvin ton Des Moines Enumclaw FederalWa Kent Renton SeaTac Tukwila -~------ -_._-~---- ---~ ----------,.-----------------, -_~19Q9- 0 2.000 0 10 000 0 ----~._--- --.---.---- f~-\ FUSION Program: Transitional Housing for Women and Children I Program Information, Cont. 8. Please explain the reasons for any request for increased funding. We are now operating an increased number of units, requiring higher maintenance and case management expenses. Also, we are attempting to diversify our funding sources, to increase the long- teon financial strength of our organization. Included in the YWCA's case management expenses are the family services (induding counseling, as described on page AS, item 7), and all of the administrative costs they incur, associated with providing these services to our dients. None of these costs appear on FUSION's financial statements as separate line items, since they are incorporated in the fees we pay to contract the YWCA's case -__.._-----.manaaement services. and the YWCA then managJt~ese funds within.!IJ.illr own budaet_- -- . ... . ...-... " ~~;~'.'.1'.;;~ .¡¡~:~I'.~<,. :'~~:~~:\~;.."........".'..,.:. 9. State the lowest amount of City funding the program would require to operate if the program receiv~d less than the requested sum. Participating Total Requested Lowest Amount City..._--- 2005 for 2005 Auburn Uurien -- . Q>vinglon Des Moines . .._u..-. Enllll1claw - ......... Federal Way 10,000 Kelll Renton -... .....----. .. ~>calac . ..... . 1 ukwila ß-ü - . Agency: FUSION Program: Transitional Housing for Women and Children ^,u~._--,- ,--~-_.- 10. Describe the need or problem the program is designed to meet in each City to which an application is being submitted. What is the problem/need the program is addressing? Quantify this need, using local or regional data which confirm or describe the problem or need. How much of the need is currently being served? Address these questions for every Ci.ty to which an application is being submitted. One additional page can be added in response to Question 10 if needed. There are an estimated 7,980 homeless people in King County on any given night, according to the Seatt'e~ King County Coalition for the Homeless. Of those 7,980 people, 27% (2,166) are members of homeles.$ families. Ninety-six percent (96%) of homeless families have incomes at or below 30% of the median family income for the City~County region. At this income level, it is extremely difficult to afford market rate rents. The Seattle King County Health Care for the Homeless Network 2002 Assessment states that the fastest growing homeless population is in South King County. Outside of Seattle, South King County contains the highest percentage of households earning below 30% of median household income (HUO's definition of ~very low income"). Ho~seholds in the low-income scale have difficulty finding housing affordable to them. A single mother with 2 children working as a sales clerk. for example, earning an annual income of $14,864 could afford $371 per month for rent or mortgage payment This calculation is derived by Housing and Urban Development's recommendation for paying 25-30% of one's gross monthly income on rent or mortgage payments. In 2001, the median rent for a 2-bedroom, 1-bathroom apartment in Federal Way was $703 per month, according to the Seattle-Everett Real Estate Research Report This gap forces many families to rely on homeless shelters and other temporary housing options in the community. In their struggle to obtain housing, homeless families may move frequently, making it difficult to maintain childcare and employment According to "Homeless in America: a Children's Story" (1999), ~Multiple relocations, poor health and nutrition, and enrollment delays are common [among homeless children] and can lead to profound educational setbacks: According to the Federal Way Comprehensive Plan (FWCP), there are presently seven organizations that offer emergency and transitional housing to residents of Federal Way. None of these organizations, by themselves, have the capacity to meet the demand for service. Even with close cooperation and coordination, they have difficulty meeting the growing demand for services and providing case management for clients. The South King County Multi-Service Center staff estimates that for every family served in their emergency shelter program, nine families are turned away. Between January 1 and April 30, 2003, the South King County YWCA experienced a 32% increase over the same-period the previous year in the number of callers seeking shelter in the emergency housing program for families. --ß--=tT----'----- --_.- --.------------- FUSION Program: Transìtìonal Housing for Women and Children 11. Descñbe the service for this program for which funding is requested. The description should contain: (1) Program objective; (2) Program components and structure; (3) Description of client based to be served; (4) How and when the service will be provided; and (5) By whom the service will be provided, e.g. trained volunteers, licensed counselors, medical doctors, etc.' The funding requested from the City of Federal Way would pay for case management services for 2 families (2 housing units) for a period of one year. The purpose of providing case management services is to provide the residents with the tools they need to be successful in transitioning to permanent housing situations. 100% of the families leaving our housing during the past two years have been successful in moving into pimnanent housing (as reported by the YWCA, 2/2/04). Our overall success rate over the years averages more than 80%. Our go'al is to maintain the high level of success we have achieved. The case management introduces residents to counseling and life management skills necessary to make this goal a reality, as well as weekly goals and accountability, to keep residents' plans on track, Case management is a contracted service, provided by the South King County YWCA. The YWCA case managers ("family advocates") meet with residents once a week and work toward goals the clients have outlined for themselves. Families in the transitional housing program are required to be either in school or employed. Program participation is usually between 6 and 18 months. The YWCA does an intake interview after screening and selecting occupants, sets a service fee (approximately 30% of family income minus childcare and dependent deductions - this is intended to help cover YWCA costs, as well as teach residents how to budget for housing costs), and assists families in achieving their self-sufficiency plans (through counseling, support, and training services). Collectively, the YWCA Family Advocates that work with our program (4.5 FTEs) have over 40 years of experience working with homeless families. Our program volunteers come from a variety of backgrounds, from homemakers and community volunteers, to real estate executives, financial managers and lawyers. FUSION has gained a reputation in our community for being effective and extremely efficient in providing its services to an underserved population in our city- "Each tíme I reviewed the FUSION programming, I concluded Human Services fundíng and CDBG funding allocated to that organization would be stretched further and used more efficiently than virtually any other organization." -Ron Gintz (former City of Federal Way Councilmember and Maypr) "As a State Senator and as a member af tf18 Metropoman King County Councíl, I f1ave yet to see an organization that has been as successful in providing transitional housing for f1ome/ess families in our community as successfully as FUSION." -Pete van Reichbauer (King County Councilmember, FUSION Advisory Board member) "FUSION and YWCA gave me sometf1íng I hadn't seen for a long tíme. Tf1ey gave me hope." -FUSION client -,--'------ ß-IL Transitional Housing for Women and Children FUSION Program: Insert Completed Excel Worksheets 2, 3 & 4 Here: Worksheet 2: Program Outputs (Quantity ~f Service): Question 12. Persons to be Assisted Question 13. Projected low-Moderate Income Benefit. Worksheet 3: Program Outputs (Quantity of Service, Cont.): Question 14. Service Units (Outputs) and Cost per Unit - Program Worksheet 4: Program Outputs (Quantity of Service, Cont.): Question 15. Demographics riíI Provide Electronic Excel Spreadsheets to cities requesting electronic files in the supplemental information from which funding is requested by this application. ï-6~D~cumentation: Please- describe how the ~umbers or percentages in Questions 12-15-~~~;----- developed. a. Persons to be assisted Are figures based upon: Individual fig. or Household 0 How were numbers/percentages determined?:The number of city clients that are proposed to be served under this request was divided by the total number of city clients we expect to serve in the omomm ha~f>.d on ?OO::\ ~f>.rvic-.f! fioum!'> b. How is City residency detennined? The last residence of the client (since the clients are homeless, there is no current residential address. Once they move into our units, they are City of Federal Way residents) C. Service Unit Costs - Program: give the specific methodology for deteffilining rate. Calculated by dividing the total cost of providing case-mgmt. for a year by the 9 housing units we operate. That subtotal was then divided by 104 (the approx. number of hours supplied by YWCA to each household uniVyear), to reach a cost per service unit (case mgmt. hour). Only the hours required for 2 units were ind on Wksht. 3, since those are the hours for which we are seeking this grant. d. Is an intake fonn currently used for this program? Yes ~ or No 0 ~ Attach a copy of the intake form for this program. e. If no intake fonn is currently used, please explain how projected low-moderate income benefit in Worksheet 2, Question 13 was determined. b-/3 2005 Human Services Application (General Funds & CDBG) Worksheet 2: Program Outputs (Quantity of Service)- Agency: FUSION Program: Transitional Housing for Women and their Children Program Outputs: Complete one Worksheet for each program requesting funds. Numbers should reflect clients served by program requesting funds. 12. Persons to be Assisted: Complete the following table with unduplicated clients to be served by this program. (Column (3) wîll calculate automatically.) (2)Unduplîcated QJy Clients from (3)% Unduplicated Oty Residents Rell!Jest~~<;L Served with Requested Funds (Auto Funds Calc) 2004 2005 2004 #DIY/O! #DIY/O! #DIY/O! #DIY/O! #fJN/O! #OIV/O! - #DIVlO! 100% #DIV O! #DIY O! #DIV O! #DIV O! #DIV O! #DN/O! #DIVlO! #DIY/O! #DIVlO! #DIV/O! #DIV/O! #OIV/O! #DIV/O! #DIV/O! #DIV/O! .10 ~.,,'..--:..~..... ~ ~~. ( 1 )Unduplicated Çi!::y Clients from All M Funding Jurisdictions SOurces 2004 2005 Algona Auburn Black Diamond Burien CovinGton Des Moines Enumclaw Federal Way Kent Maole Vallev Milton Normandy Park Padfic Renton SeaTac Seattle Tukwila Unincorp. King CountY Other: 10 10 10 Unknown Total 10 10 10 ._un -.---... .n.. .. _u.... .- . -.-. 10 - . 2005 #DIV/O! #DIV/O! #DN/O! #VALUE! #ON/O! #OIV/O! #DIV/O! 100% #DIV/O! #DIV/O! # DlV/O! #DIV/O! #DIV/O! #DlV to! # DIY/a ! # DIY/a! # DlV/O! # DlV/O! #DlV/O! # DlV/O! #ON/O! #DlV/O! #DIV/O! , ' " .. "'.""-----'-:. -~~: (Insert hard copy of completed Worksheet 2 as page B-Sa of application. Submit electronic copy of all worksheets with application.) ß-J4 2005 Human Services Application (General Funds- & CDBG) Worksheet 2: Program Outputs (Quantity of Service) Agency: ' FUSION ")rogram: Transitional Housing for Women and their Children 13. Projected Low-Moderate Income Benefit: What percent of your program clients served by this program are very low-Ilow-/moderate-income? Note: See Appendix A for current income guidelines. (Use pool of clients reported in column (1) of Question 12 above.)(Column (5) will calculate automatically. Enter percentages in columns 2, 3 & 4 as decimals - .25. (1) UndupJicated Q!y Clients from l\1t (2) % of Clients Funding Sources Served by Program (Column (1) of Very Low Income Question 12. above) (0%-30% Median) 2004 2005 2004 2005 0 0 0 0 0 0 10 0 0 0 0 0 0 Participating City ~ Auburn Burien Covin ton Des Moines Enumclaw Federal Wa Kent Renton SeaTac Seattle Tukwila Unincorp. Kin Coun Other: Unknown 0 0 . 0 0 10 (3) % of Clients Served by Program Low Income (31%- 50% Median) 2004 2005 (4) % of Clients Served by Program Moderate Income (51%-80% Median) 2004 2005 (5) % of Clients that are Very Low/Low/Moderate Income (Auto Calc) 2004 2005 0 0 0 10 0 0 0 0 0 0 . 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 100% 100% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 100% 100% (Insert hard copy of completed Worksheet 2 as page 8-5a of application. Submit electronic copy of all worksheets with applicathn.) ß-15 2005 Human Services Applic, on (General Funds & CDBG) Worksheet 3: Program Outputs (Quantity of Service, Cont.) Agency: FUSION Program: Transitional Housing for Women and their Children Program Outputs: Complete one Worksheet for each program requesting funds. Numbers should reflect clients served by program requesting funds only. 14. Service Units (Outputs) and Cost per Unit - Program: indicate the full cost of providing the service. Complete table for each program service unit to be measured. (See instructions for examples.) Service Measures Service Unit 1: Unit Costs Definitions Program Service Undupiicated City Clients Served N/A SelYlce Unit 2: YVVCA consultation hours to FUSION clients (incl. all associated costs oLc.ase momt Case management hours """****PLEASE SEE EXPLANATION'OF NUMBERS USED ON THIS :)N FOLLOWINGEAGE.IClANK (l)Unduplicàted QtiClients from All Funding Sources (Column (1) of Question 12.) Service Unit 3: Participating City GJ _::i:};~;;y/,>..._~t- "': ,,',. ---:--'-- -'-----'--.-' --_.-._- -' ___1.____' ..---':.-----' -' ----' ----"'----'._' .-----.------- -'-----_.._-----_._-~--------~-------------.- -'-'._- _I_' "--'-----'--' ;~i~r,~;rf~\~{.~~I~~1 \ - Auburn Burien Covinqton Des Moines Enumclaw Federal Wa Kent Renton SeaTac Tukwî1a Total 6:' 2004 - 0 0 0 0 0 10 0 0 , 0 0 - 10 2005 - 0 0 0 0 10 0 0 0 0 - 10 (2) Program Service Unit 1 2004 2005 No. of Cost per No. of Cost per Units Unit Units Unit (3) Program Service Unit 2 2004 2005 No. of Cost per No. of Cost per Units Unit Units Unit (4) Program Service Unit 3 2004 2005 No. of Cost per No. of I Cost per Units Unit Units Unit 21 $50 21 $53 21 .- - -- - ~ 0 21 0 0 0 (Insert hard copy of completed Worksheet 3 as page B.5b of app' ¡n, Submit electronic copy oJ all 'Norksheets with applicatíon,) Agency: FUSION .PAGE B"'5c (notes of explanation for B-5b, worksheet 3) At FUSION's 2004 budgeted amount of $47,000 for case management for all 9 housing units, the inclusive cost for this contracted service, per housing unit, per year, is $5222.22 (47,000 divided by 9 housing units = $5222.22). Estimating 5 people will be served in a housing unit in a year (10 peôple for 2 housing units, as reported on our worksheets), the cost per person per year breakdown is $1,044.44. ($5,222.22 divided by 5 = $1,044/year). At approximately 104 hours of service provided per housing unit per year (208 hours for 2 housing units, per year), that is 20.8 hours per person (104 divided by 5, or 208 divided by 10), if we continue to assume 5 clients reside in each housing unit, per year. $1,044.44 per year divided by 20.8 hours per person :::: $50.21 per individual, per hour of contracted service. (the 20.8 hours was automatically rounded up to 21 on the Excel worksheet). Following this same process, using an estimated total FUSION budget for case management services of $50,000 in 2005, the cost per individual per hour (program service unit), would be $53.42. ($50,000 divided by 9 housing units :::: $5,555,56. $5,555.56 divided by 5 estimated people per unit per year = $1,111.11 per year per individual client. At approximately 104 hours of contracted service per housing unit per year, divided by 5 people, the approximate number of hours of contracted service per person per year is 20.8. $1,111.11 per year divided by 20.8 hours = $53.42 per individual per hour) ß-l1 200S Human Services Application (General Funds & CDBG) Worksheet 4: Program Outputs (Quantity of Service, Cont.) Agency: Program: Program Outputs: Complete one Worksheet for each. program requesting funds. Numbers should reflect clients served by program requesting funds only. . 15, Demographics: Complete the following demographics with the number of clients tobe served in each city by this program. For disabling condition, use the definition provided in instructions or Appendix A: f:)Q Ur.duplicðted City Clients from All Funding Sources Participating City (Column 1 of Question Limited English 12) Gender Gender Disabling Condition Speaking (ESl) 2004 2005 2004 Male 2004 2005 Male 2005 Female Femaie 2004 2005 2004 2005 Auburn 0 a - Burien 0 Covinaton a 0 Des Moines 0 0 Enumclaw 0 0 Federal Way 10 10 3 7 3 ì 2 2 1 1 Kent 0 0 Renton 0 0 SeaTac 0 0 ' Tuk\A.rila 0 Q Total 10 10 3 ì 3 7 2 2 1 1 Q \ (insert hard copy of completed Worksheet 4 as page B.5e of al ~ion. Submit elec~ronic copy of all worksheets with application) Agency: -- Program: .,~--~-- 17. Provide an overview of the program's most recent outcome results. FUSION has been providing transitional housing and support services to homeless women and their children in Federal way area since 1994- We have grown steadily and have to date (2117/05) , witnessed 43 families transition from all housing to permanent housing. In the past three years, 21 families (94.3%) that exited our program have moved to permanent housing (as reported by the YWCA, (1/26/05). Our overall success rate as averaged over our program's lifespan to date is over 83%. 18. Describe program modifications during the past year or expected in the next year: As of January 2005, FUSION is no longer operating under the uumbrella" of the Federal Way Community Caregìving Network's non-profit status. We have officially completed all documents, filed for and obtained our own non-profit 501 C(3) number. No other modifications were made other than adding 2 housing units to our existing program in 2003. Last year, tow of our older units were completely updated and remodeled by our volunteers, adding new appliances, carpet, cabinets, paint, flooring, and windows and doors. No modifications are expected in 2005 other than a possible remodel of another older unit should it become unoccupied. ß~l~ (}J , N a Agency: Setting: 8 transitional housing units within the City of Federal Way (additional unit on NE Tacoma). Funding: Foundations, grants, CDBG funds, local - governments, FUSION annual fundraiser, businesses, service orgat')izations, annual Campaign, private donors. Service technology: assistance in providing housing, career placement, setting goals, education, social services, case management, counseling, cultural needs, job trainil'l9 Participants: homeless women and their children I VVI'JI' . ..., Children . B.'/ . OUTPUTS Approximately 208 hours of case management services provided to families in 2 FUSION transitional housing units. OUTCOMES Client families move into permanent housing (resulting in more stable family environment and financial stabilrty). 19. Outcome Measures: List one or two measurable outcomes of the proposed program. An outcome measure is a systematic way to assess the extent to which a program has achieved its intended result. An outcome answers the question, "What has changed in the lives of individuals, families, or the community?~ The following chart is similar to the one used by agencies apþlying to United Way of King County. Refer to Appendix E for an example of a completed outcome measures form. RESOURCES ACTIVITIES Staff: South King County . Referral and YWCA case managers & staff assistance with mental l1ealth, housing, social accessing services of work, child care, board other agencies members, volunteers . Provide tran~itional housing and case management . Set goals and acquire educational or job training needs . Learn how to become financiatly sound . Find adequate daycare and healthcare . Learn good parenting skills . Find a job and permanent housing . I ] I Agency: FUSION Program: ~_.~--_._~-_. !O. Discuss specific factors that demonstrate the organization can successfully manage this program. Discuss the program's service record to South King County residents and other programs related to the one proposed for funding- Give a descríption of and qualifications (titles, training, certification, etc.) of key staff and personnel responsible for this program. FUSION has grown impressively from a group of 13 core volunteers in 1993 toover.70 volunteers now. Volunteers range in experience from being lawyers, real estate executives, bankers, contractors, homemakers, elected officials, and so on. We started with 1 transitional housing unit and now operate 9 and support not only the units, but the case management services to support the successful transition of our clients to permanent housing situations. The past 2 years, we have seen 100% of participants leaving our units achieve their goal of permanent housing (as reported by the YWCA, 212104). YWCA meets with the FUSION Board of Directors monthly, to keep us infonned of client families' needs and progress. The regional director of the YWCA, Linda Rasmussen, has been with the YWCA for more than 8 years. YWCA Family Advocates (case man~gers) 'have extensive experience working with homeless families, families in crisis, women and children who have experienced domestic violence, and working with other social service providers. Two of the family advocates who work with this project have received the Family Development Credential after successfully completing 110 hours of training and coursework on working with and empowering low-income families. All full-time YWCA staff complete a 32-hour training on cultural competency. Two family advocates are bilingual in Spanish. ß~2l ,-' -. Agency: FUSION Program: Transitional Housing for Women and their Children et (Revenues & Expenses) \ )' .nsert Completed Excel Worksheets 5, 6 & 7 Here: Worksheet 5: Program Revenue: Question 21. Program Revenue Worksheet 6: Program Expenses: Question 22. Program Expenses Worksheet 7: Program Personnel: Question 23; Program Personnel ~ Provide Electronic Excel Spreadsheet to cities requesting electronic files in the supplemental information from which funding is requested by this application. 24. Program Budget - Administration: What percentage of this program budget is uséd for administration (include all costs related to carrying out activities assisted in whole'or in part with grant funds). [;]- 25. What plans does the agency/program have to leverage other funding? Do any funding sources require a match from a City? At this point, none of our funding sources require a match from the city. Other funding that will be used to support FUSION's mission include private, corporate and service organizations' donations; fundraising event proceeds; annual giving campaign; and grants from private foundations (we are just currently beginning. the process of soliciting these grants). . (3-2-2- 2005 Human Services Application (General Funds & CDBG) Worksheet 6: Program Revenue I\.gency: FUSION (ograms: Transitional Housing for Women and their Children 21. Program Revenue: Provide detail on funding from ALL SOURCES induding non-grant funding. ."" . Revenue Sources CuITent Year 2004 Approved Budget Next Year 2005 (GF + COBG) Estimate* Cities: Auburn Burien Covin ton Des Moines Enumclaw Federal Wa Kent Renton SeaTac Tukwila 2 000.00 10 000.00 Federal: e: Foundations $ 11 000.00 $ 12000.00 United Wa Service Fees Other $ 34,000.00 $ 28,000.00 Total 2005 $ 47,000.00 $ 50,000.00 Committed fur 2005 Restricted Use (if any) Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dyes Dy~ Dyes Dyes Dyes Dyes 0 y"" Dyes Dyes Dyes Dyes Dyes Dyes Dves ¡ W%i&Lrij~;ØTI&~w~ ~JJ1 Qiiifß';r¡$~ 3;~~-¡ftø:tl:j,~~it ~1¥J *2005 request will also be considered for 2006 funding by those cities on a two-year funding cycle for Human Services General funds and/or CDBG Public Service Funds. Include program request for both General Fund and/or CDBG funds anticipated to be available for human services. r~ About Revenue Comments I r3-23 (Insert hard copy of completed Worksheet 5 as page B-9a of application. Submitelectr-ooic copy of aD worksheets wíth appflC3tion.) 2005 Human Services Appllcat! WcrklhHl8: Prl., '3eneral Funds & CDBG) ¿~p.nlt Agency: FUSION Program.: -:¡:¡:;;;;¡¡¡onel HeuelrIQ fer Women and tMi, .. 22, Program Expenu: Expenlee lilted oy City Will be utlllZed to determine Scope of SeMee for furnjln~ awarde, Please see the definition of expenses to Include In eeeh cetegory Oelow, c """ ',..' "..-" ". ,,"".. ,,'.' . ,,«. ...' ': " ",""."'- '."". ,. "'""""""""'-".. ." "-.. =~""""~.',<.\",,..,......- ~.t.",./-. ". ~ "'" oq,.",""."", '!':"." ..A. ~..~,,'-"_._~~~'" (1) Personnel C06ts (2) Of!loe Operating (3) TravelfTrainlng (4) Communlcatlo:1s (5) Equipment (8j'Profession.el (7) Direct Assistance to 18) Overhead Costs (Ho (9) Total Budget for Expenses FeeSlCCi'1tracts Indlv .......uP,- Program I !xpenM by ~ 2004 200<1' :100~ 200<1 :100~ :100~ 200~ Sol/I'Ca Budget :1005 fit. Blldget 2005ht. Budget :1005 fit. I\ldget :1005ht. ludget 2005ht. I\ldget 2005 ht. Budget 2005 ht. Budglt 2005 ht. :1004 Telll :1005 Tolli !ties: I ' Auburn I $ $ 6uJ1@n I : $ . t I ~lIVln I ""11 I ) $ $ ì s . s . I "rill m.: Iðw $ $ . I Fl!d m IW!v 2000 10000 S 2000 $ 10000 Kell! ! s $ "-en' ton I S . $ I"". r.~ I $ . $ i'T'lJItwIIA I ; $ . s . I $ . S . I $ . S . I $ . $ dert!: ! $ . $ I $ $ i S $ , S . $ . ate' $ $ . I s $ S S ¡liMY! S . . . $ . $ . $ . S . 11000 12000 $ 11000 $ 12000 IUn~ed Way $ $ IService """"s i S $ Other I 3.,000 28,000 I $ 3',000 $ 28,000 'T'MAI ,OO~ ~ . S . $ . $ . $ . ~ . $ . $ . $ . I $ . $47 000 S 50000 $ . I $ . $ . S . S 41 OOtl $ 50 tlOO CF ~ ...:..t:. 'e Ita 00 c.te 0 orv. 1n~l~dl: Commln\81w A~.M"~ . F'erscmel Con SlfoMU & benenl! ornel.oe.rtl"" ~""'n,," ornel IIœdU rtrIt & ~nl81 r.08lr & melrrtene- l....",nel ",,118.~1 & yjoolno 1oleMone i i Tre....vrnlrl'" $\IlIn""&nlrl/'l< C..........rl08lCi"11 PrIM!"" & IdwrllIlIC I E"¡""'enI £ ledlQt1lle~m ~ullcnel Fent:cnncts ProruSicnel Ite' Qt conncts 10 comolel& Ctoarem Ccnnc\edcue maneaement ,,('ACtS YWCA OI~ UllrllrlCe t) InItoOCNell MOle! YCUChen ltC, o..mlld CeltS AO:\"iIni mM ~011l net \nelJd6d In ""IIOMeI 11ns.ert hen! CW'I 01 eetrÇ>leted Wcrktl\8et 6 It pe ~ B.all br IV " $l.bmitelecrcNe ~opyor II~œ\Oll!1lppICllon.) 2005 Human Services AI ca\ . (General Funds & CDBG) Worksheet 7: Program PersoMel Agency: FUSION . Program: Transitional Housing for Women and 23. Program Personnel: Complete tor aU personnel that will be pald for with grant award. Expenses listed by City will be utilized to determine Scope of Service for funding a'Nards, List Cl eacn COSltion w get C&IU IVI ¡JV ~O' ,aq~..~""" ."","'... .."... ","',_.v ..-.. ~.- --.-., -..- ---.-,.- -T" , ,.'~ ""..>~~~~!,!,i~,~,::::~~"""!"-,,,,-~<,,",,,:,\;}):"i!.'~,~n"1."'"'~'~;""'",,:,""'è';""',' ~1\1 ~., "'.J, -.., ,_;<r .,.. ' '. ' ," ' ,,-, ,+- " " "' ",,'" (2) Position One (4) Position Three (5) Position Four (6) Position Five (7) Position Six (1 ) Personnel Costs <Insert Position. (3) Position TWt) <Insert Posftion <Insert Position ,<Insert Position <Insert Position (8) Position Seven (Salary & Benefits) T~e> <Insert Posìtion Hie> Tìtie> Tttle> Title> Title> <Insert Position Title> Expense by 2004 2005 2004 2004 2004 2004 2004 2004 Source 2004 Budg.t 2005 Est. Budget Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budget 2005 Est. Budg.t 2005 Est. es: Auburn 0 c c 0 Burien 0 0 CrMnn~on 01 0 Des Moines 0 0 Enumclaw 0 0 Federal Way 0 0 Kent 0 0 Rentnn 0 0 SeaTac 0 0 Tukwlla 0 0 0 C 0 0 0 0 Total s . $ . S . $ . $ . $ . $ . $ . $ . $ . $ . $ . $ . S . S . S . ,1."""'!i(j'~.1".,:~.'" GJ N \l' NO.O! Hrs Per Poaltlor. ITltlel: Cutin: Week Comments by Aoer.cy: 1 NOT APPLICA8LE . FUSION has no personnel exoenstS. YMCA is Mid a cor.tract 2 -=+:e.e... " ,,; ..u.. ~ ,,~.,..,,+ "~"'¡"¡,c'I\- Ow" 3 . '^.. \ dv... "'" ".~ .- " I I) I) 7 8 (Insert hard copy of completed Worksheet I) as paga B-&c: 01 application. Submit electronic ccpy of all worksheets with applicatlcn.) Transitional Housing for Women and their Children Agency: FUSION Program: .r26- National Objectives for the COB. G Program: Programs .must meet National Objective #1 for the CDBG Program - Activíties Benefiting Low- and Moderate-Income Persons. Choose the most appropriate box below (1 or 2) to show how the program meets the national objective. Contact the City for technical assistance if you are not sure which box to check. rJ I L 1. Area Benefit: The project must serve either an area which is primarily residential and predominantly low- and moderate~income as determined by Census Tract and Block Group data. Contact the City for this infoffilation. ~ Required Attachment: Attach a map indicating the proposed proj~ct location and boundaries of the area that will directly benefit from the proposed project. With the attachment, briefly describe how the boundaries of the service area were determined. Include the Census Tract and Block Group. Please contact the each City induded in boundaries for technical assistance. rJ ¡ir 2. Limited Clientele: .The project must be limited to serving a predominantly low-. and moderate-income clientele (choose one of a, b, or c) (a) Agency Maintains Client Infoffilation Verifying a minimum of their clients are 51% Low/Moderate income per Official HUD Income Guidelines (Appendix A). ~ Attach a copy of intake foffil used to verify client income and household size What is the annual percentage of low/mod.erate income persons served? - (b) Presumed Benefit: The facility will exc1usivelyserve (check one): - elderly persons (over age 62) - battered spouses - illiterate adults (not ESL) - persons living with AIDS - homeless persons - migrant farm workers ~_. abused & neglected children - severely disabled adults . See Appendix E for the definition Nature/Location: Facilities which due to their nature or location can reasonably be assumed to serve predominantly tow- and moderate-income persons (i.e. food banks, clothing bank, facilities serving residents of public housing) ) 0/< L - (c) ß-1-~ lATIACJ/M£NT # ¿\ ~ Fëderal Way CITY HALL 33325 8th Avenue South. PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www:cityoffederalway-com Mareh 11,2005 Ms. Beverly Kim Board President FUSION P.O. Box 23934 Federal Way, W A 98093-0934 Dear Beverly: I want to thank you and members of your board for taking the time to meet with me on February 23. The purpose of this letter is to present to you my findings from the capacity assessment that I conducted and to discuss next steps. City of Federal Way Findin~s FUSION has an established track record and the organization holds an excellent reputation in the Federal Way community. The agency has successfully mobilized a core group of volunteers who donate their time and resources to FUSION's activities, which helps to keep operating costs at a minimum. fUSION has a diverse funding base and has demonstrated its ability to successfully raise local support in Federal Way. The board of directors, is cOImnitted to the vision and mission of the agency and members of your Advisory Council have a diverse set of experience and knowledge that the agency can draw from. Your organization chart is well defined and the program FUSION operates in partnership with the South King County YWCA is well managed. Your success rate in placing women and children into permanent ho~sing is impressive: FUSION also has adequate office space and equipment to handle its day-to--day activities. However; there were some organizational capacity concerns that I noticed primarily in the following areas: . The lack of a finançial management system in place. The lack of a fiscal accounting procedures manual and board manuaL The agency does not require its board of directors to sign a contlict of interest policy statement The lack of written procedures for tracking necessary client data. The ageney does not have a long-term strategic plan in place. . . . . (3,- ;?\ , ; FUSION Results from Capacity Assessment Page 2 ", " , Next Steps I will present my findings to the Human Services Commission at the March 21 meeting and will recommend that the Commission consider continued funding for FUSION subject to the agency addressing the concerns outlined in the contents of this letter. It is my goal to assist you and your board during this process. If you have questions regarding what has been outlined please contact meat (253) 835-2650. Sincerely, ¿' /J '- ~ '¿', .¿~~ ~'Y\-~, ,~ " ' .\ /1-- Angelina Allen-Mpyisi Human Services Manager cc: Peggy LaPorte, FUSION Dale Anderson, FUSION Kathy McClung, City of Federal Way ß-2-å 5.L CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPAR'l'MENT MEMORANDUM ---- DATE: TO: April 1,2005 Parks, Recreation, Human Services and Public Safety Council Committee FROM: Rob Ettinger, Dumas Bay Centre Coordinator Mary Faber, Recreation and Cultural Services Superintendent David M~ager Dumas Bay eltre eater~ng VIA: SUBJECT: ------------------ Back2round: The current food services contract with Café Pacific Catering was to expire on June 30, 2005, however they have given thirty-day notice and will vacate the property on May 2, 2005. Café Pacific has provided services at the Dumas Bay site for ten years. They notified the City that they would not be bidding on food services as they recently opened a café/catering kitchen in Auburn. Staff prepared a Request for Catering Proposal (RFP) and advertised in the Federal Way Mirror, in accordance with City policy on October 1,2004 and on the City's web page. No bids were submitted. Staffprcparcd another RFP and directly mailed forty-one copies out to local caterers on Octobcr 29, 2004. One bid was received from Three Chicks Catering of Federal Way. During initial contract negotiations they retracted their bid. The RFP was restructured to allow more pricing flexibility and forty-five copies were mailed out to local caterers on February 18, 2005. We received bids from two local caterers. They are Porters Place of Tacoma and Gordon's Catering of Federal Way. Both RFP submittals declined the use of the DBC kitchen and would prepare all food off-site. This is a change in operations at the Centre and there will bc some impacts to service ifthis option is approved. Staff has prepared an evaluation ofthe bids and information regarding City management of food operations. Thc evaluation is included. C-\ Options I. Approve the acceptance of the Porter's Place Request for Proposal and mthorizc staff to enter into a threc year :.:ontract up to $6S0,000. NOte: The City charges the retreat/conterence/theatre customer for all :.:atering chargcs. The food services vendor bills the City for catering fees. The City retains a 17% compensation for all gross food revenue and 17% compensation On all premise liquor sales. The City remits payment only when food services are ordered. Options 2. Approve for the City to take the food services and provide them with an in- house service. . Positives Caterer has 10 I years experience in professional food services. Caterer responsible for food purehase, preparation, staffing, training, menu planning and all applicable licensing. Contractor has committed to keeping existing contraets booked with DBC at current pricing levels. The contractor is prepared to begin providing serviees on May 2, 200S. There are no interruptions in service. There is no expenditure risk to the City (there is revenue loss risk), as fees are paid to the vendor based on meals purchased. They have the ability to mobilize catering services close to the date of the end of service of Café Pacific with less risk of loss of food services. . . . . Positives . Increase revenue margin on food service while keeping meal pricing the same as current. Lower overall prices to customer higher return rate as well as more meal services ordered. Onsite catering staff allows flexibility in additions, changes, or special dietary needs. The result is more opportunity for sales and higher customer satisfaction. Customer service for all Dumas rentals will be their first and only priority, there would be no scheduling issues with other food service commitments. Ability to provide customers with re- usable china and place settings instead of paper products. Menu selections ean be altered during events and the abil ity to accommodate special needs is increased. . . . . . (:7- . Negatives Exceeds per diem rate for some meals for state and local government groups resulting in a reduction of meals purchased through DBc:. Increase of pricing by at least IS% will cut out many of our non-profit groups as well as reduce the amount of meal services ordered by some groups. Additions or changes to food services or requests to meet special dietary necds would be diminished, this is a common current practice. Priority of serviee and service level with contractor may not be as responsive if there are several commitments for service in the same day. Disposable table settings would be used. This detracts from professional presentation. . . . . Negatives . The City would be increasing FTE staff, training, insurance and retirement for employees. Initial start-up costs for purchasing equipment and table settings and food is estimated at $11,000. City staff would be responsible for hiring, training, supervising staff. There would be additional city resources processing food and equipment purchase orders, and other financial and management information's support (computer, phone). The Centre will have to get a temporary food service employee hired while staff is mobilizing for a permanent staff placement. This may take up to two months. City staff would need to develop menus, purchasc food and work with vendors. The City would accept the risk of hiring staff and purchasing food, supplies, insurance risks and othcr expenditures. . . . . . Staff Recommendation Rccommend the approval of Option 2, with authorization to hire lead kitchen staff and part-time food service assistants and servers, purchase $11,000.00 start up table service and equipment. Committee Recommendation Motion to approve Option - and forward to City Council on April 19th for approval. --..".--.. .~ APPROVALO~' COMMITTEE REPORT: C1ommittee Chair Committee Member Committee Member c..-~ Café Pacific Catering History Current Agreement: City Retain 15% of Catering Revenue, Café Pacific Catering Compensation" 85% of Revenue CFC also pays $500/mo; $6000/year for the use of the kitchen Gross Payment to %to City Kitchen Total Year Revenue CPC CPC Retained Rental Revenue 2001 279,465 232,000 83% 47.465 6.000 53,465 2002 224.896 182,311 81% 42,585 6,000 48,585 2003 197,120 166,587 85% 30.533 6.000 36,533 2004 216,281 180,997 84% 35.284 6,000 41,284 4-Yr Average 229,441 190,474 83% 38,967 6,000 44,967 Gross Reveneu w/o Wedding Revenue 220.000 Projected Contract and City Opertion Comparison Option 1: Outside Contract: Gross Food Service Revenue Contractor Compensation: City Retainage 83% 17% $ 220,000 182,600 $ 37,400 Option 2: City Operations Gross Revenue Breakeven Base Operation $220,000 $182,000 Opearting Costs: Rate ~ FTE. &ilary/Benefit ~ Salary/Benefit Personnel Direct Supvervision 0_05 4,809 0_05 4,809 Kitchen Manager/Chef 23/A 0.75 36,127 0_75 36,127 Cook/Prep $15/hr 0.75 28,800 0_75 28.800 Servers/Dishwashers $8.5/hr 1.00 18,870 1.00 18,870 Personnel Total 2.55 88,605 2.55 88,605 Tarqet Opeartion $300.000 FTE 0-06 1-00 0_75 1_50 3_30 Salary/Benefit 4,809 48,169 28,800 28,305 110.082 Non-Personnel Costs Household Supplies (Cleaning, Dishwasher.etc.) Disposables/Consumables (Paper Products) Equipment (First Year $11,000) Food Costs" Insurance License/Permits etc Litter Tax (applicable for food services) Linens Cleaning Service Repair/Maintenance Uniforms Utility Equipment Rental Interfund Services (Phone/Computer etc) Non-Personnel Total 11,000 3,475 4.200 8.686 10.500 1,655 2.000 63,700 77,000 6,000 5,000 500 500 100 100 827 1,000 3,476 4,200 500 500 2,482 3,000 1,000 1.000 2,000 2,000 93,399 111,000 182,004 199,605 (4) 20.395 35% 11,000 Total Cost 11,000 Net Revenues 6,727 14,318 2,727 106,000 5,000 500 100 1,364 5,727 500 3,000 1,364 2,000 147,327 257,410 42,590 Option 2 assuems no adjustementin food price charged to customers at this time. If the city .raise the price by 7.5%, the net revenue under the base model will match the contracting option. . Minimum staffing cost to operate the catering service. .. Food material costs is appx- 35% of gross revenue. C-y 5.D CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM ------------ ----------- - -------__m_____..-- DATE: TO: April 11,2005 Parks, R_ecreation, Human Services and Public Safety Council Committee FROM: VIA: Kurt Reuter, Park Operations Supcrintmdent David SUBJECT: -----------------..----..-- PolLcY.QIJ~§.tion Should the Parks, Recreation, I-Iuman Serviees and Public Safety Council Committee support the recommendation of the Parks and Recreation Commission to conduct a trial closure of the entrance gate at Lake Killarney Park? Backgrounq Lake Killarney Park was originally developed as a passive use open space neighborhood park. Specific policies related to this type of use were established during the negotiations with area residents prior to the development of the park. These policies were to assure that the park would not be "over-developed" and retain its unique natural features and environment. Initially, the park retained this character and was used by neighborhood patrons in accordance with the development policies. As time went on, more and more people discovered the park. Not all ofthese patrons showed the same respect for the park and other users. We began to experience a number of problems. In the spring of 2003, I met with residents who live on the lake to discuss strategies to reduce the negative behaviors taking place in the park. Since that time I have been in contact with many lake residents who continue to report problcms at the facility. I have discussed this park specifically with our own pol ice department. They arc aware of the kinds of illegal activity that goes on within the park. Despite increased patrols, the problems continue. We arc quickly approaching another summer season. This past summcr was the worst in terms of problems at this site. 'Thc park continues to be plagued by vandalism, illegal dumping, alcohol consumption, unlawful publie exposure, and after hours trespassing. The gates to the park are currently being opened and closed daily by Sccuritas, a contract security company employed by World Vision. In light of the continuing problems at this park, we arc proposing to close the park gates 24/7 as an experiment. Thc park is not being closed. We are proposing to restrict vehicle access only. I have spoken to John Spurgin, security supervisor at World Vision about this idea. John, speaking on behalf of World Vision, supports the proposal. I have also discussed this plan with members of the Lake Killarney Improvement Association, who wholeheartedly endorse this concept. I recently toured the park with Federal Way Police Commander Andy Hwang. I explained to him the history of the park, and the problems we eontinue to encounter. He supports the proposal to initiate a trai I closure of the park gates. Both of us arc very interested to see if this closure would reduce the problems in the park. He Q-\ stated that we could monitor calls to this location over the closure period and compare it with previous records. The logistics of emergency access to the park would be coordinated between he and J. Lastly, I chcckcd with our legal department to see if there were any legal issues that would prohibit this experiment. I was told that because we were not closing the park, only restricting vehicle access, no legal issues came in to play. New signage would be placed on the closed gate that explained the reasons for the restricted vehicle access. The language on the sign would be something to the effect of "Due to excessive vandalism and illegal. dumping ofrefuse, vehicle access to Lakc Killarney Park has been restricted. Thank you for your cooperation. Tfyou have questions or comments about this gate closure, please call 253-835-6961." Current Status: The problems at J .ake Killarney continue. The list so far this year includes: - Overnight Camping (policc responded the next morning and issued citations) - Several episodes of illegal dumping (furniture, appliances, household refuse) - Vegetation destruction (park users have cut pathways to the lake through the wetland buffer) - After hours alcohol consumption and associated trash left behind çmtions Positives I. Approve a trial closure of the entrance gate at Lake Killarney Park. Impacts of closure to be monitored on a quarterly basis. Restricts vehicle access to the park and therefore eliminates potential for illegal dumping to occur. Reduces potcntial for other illegal/illicit activities to occur such as drug dealing, alcohol consumption, and unlawful public cxposure activity. Returns the park to a focus on neighborhood use and not a "destination" park for users outside of the area. . . . 2. 00 not approve a trial closure of the entrance gate at Lake Killamey Park. No change in current vehicle access to the park. No impairment of disabled access to the park. . . Negatives . Patrons must access park on foot or bicycle. Potential parking issues with sulTounding businesses. Restricts ability of disabled users to access the park. . . . No opportunity to assess impact of restricted vehicle access on problem behaviors. Problcms such as illcgal dumping, alcohol use and unlawful public exposure will continue. . Recommendation Support the recommendation of the Parks and Recreation Commission and approve the trial closure of the 2 D;L entrance gate to Lake KilIarney Park (Option I). Commit1.t;.~.Aetion Accept the recommendation of the Parks and Recreation Commission to approve the trial closure of the entrance gate to Lake Killarney Park (Option 1). No further action required. APPROVAL OF COMMITTEE REPORT: '--'--~'--'" _._._.~ ._-~- Committec'Chair Committee Mcmbcr 3 \)-3 5. c.. CITY OF FEDERAl" WAY P ARKS, RECREATION AND CULTURAL SUR VICES DEPARTMENT MEMORANDUM ...-.-.-------. .-.-------... -------..---- ....-.----.--------..--...--..-.. DATE: TO: April 1, 2005 Parks, Recreation, I Iuman Serviccs and Public Safety Council Committee FROM: Rob Ettinger, Dumas Bay Centre Coordinator Mary Faber, Recreation and Cultural Services Superintendent David ~ager Dumas Bay cte cute~ng VIA: SUBJECT: Backefound: The current food services contract with Café Pacific Catering was to expire on June 30, 2005, however they have given thirty-day notice and will vacate the property on May 2, 2005. Café Pacific has provided services at the Dumas Bay site for ten years. They notified the City that they would not be bidding on food services as they recently opened a café/catering kitchen in Auburn. Staff prepared a Request for Catering Proposal (RFP) and advertised in the Federal Way Mirror, in accordance with City policy on October 1,2004 and on the City's web page. No bids were submitted. Staff prepared another RFP and directly mailed forty-one copies out to local caterers on October 29, 2004. One bid was received from Three Chicks Catering of Federal Way. During initial contract negotiations they retracted their bid. The RFP was restructured to allow more pricing flexibility and forty-five copies were mailed out to local caterers on February 18,2005. We received bids from two local caterers. They are Porters Place of Tacoma and Gordon's Catering of Federal Way. Both RFP submittals declined the use ofthe DBC kitchen and would prepare all food off-site. This is a change in operations at the Centre and there will be some impacts to service if this option is approved. Staff has prepared an evaluation of the bids and information regarding City management of food operations. The evaluation is included. C-\ Options I. Approve the aeccptance of the Porter's Place Rcquest for Proposal and llIthorize staff to enter into a three year :ontraet up to $650,000. Note: The City charges the retreat/conference/theatre customer for all :atering charges. 'l'he food services vendor bills the City for catering fees. The City retains a 17% compensation for all gross food revenue and 17% compensation on all premise liquor sales. The City remits payment only whcn food serviecs are ordered. Options 2. Approve for the City to take the food services and provide them with an in- house service. . Positives Caterer has 10+ years experience in professional food services. Caterer rcsponsible for food purchase, preparation, staffing, training, menu planning and all applicable licensing. Contractor has eommittcd to keeping existing contracts booked with DBC at current pricing levels. The contractor is prepared to begin providing services on May 2,2005. There arc no interruptions in service. There is no expenditure risk to the City (there is revenue loss risk), as fees are paid to the vendor based on meals purchased. They have the ability to mobilize catering services close to the date of the end of service of Café Pacific with less risk of loss of food services. . . . . Positives . Increase revenue margin on food service while keeping meal pricing the same as current. Lower overall prices to customer - higher return rate as well as more meal services ordered. Onsite catering staff allows flexibility in additions, changes, or special dietary needs. The result is more opportunity for sales and higher customer satisfaction. Customer service for all Dumas rentals will be their first and only priority, thcre would be no scheduling issues with other food service commitments. Ability to provide customers with re- usable china and plaee settings instead of paper produets. Menu selections can be altered during events and the ability to accommodate special needs is increased. . . . . . L.-'L . Negatives Exceeds per diem rate for some meals for state and local government groups resulting in a reduction of meals purchased through DEe. Increase of pricing by at least 15% will cut out many of our non-profit groups as well as reduce the amount of meal serviccs ordered by some groups. Additions or changes to food services or requests to meet special dietary needs would be diminished, this is a common current practice. Priority of service and service level with contractor may not be as responsive if there are scveral commitments for service in the same day. Disposable table settings would be used. This detracts from professional presentation. . . . . Negatives . The City would be increasing FT'E staff, training, insurance and retirement for employees. Initial start-up costs for purchasing equipment and table settings and food is estimated at $11,000. City staff would be responsible for hiring, training, supervising staff. There would be additional city resources processing food and equipment purchase orders, and other financial and management information's support (computer, phone). The Centre will have to get a temporary food service employee hired while staff is mobilizing for a permanent staff placement. This may takc up to two months. City staff would need to dcvclop menus, purchase food and work with vendors. The City would accept the risk of hiring staff and purchasing food, supplies, insurance risks and other expenditures. . . . . . Staff Recommendation Recommend the approval of Option 2, with authorization to hire lead kitchen staff and part-time food scrvice assistants and servers, purchase $] ] ,000.00 start up table service and equipment. Committee Recommendation Motion to approve Option - and forward to City Council on April 19th for approva1. APPRO V AL OF COMMITTEE REPORT: , Committee Chair Committee Member Committee Member --,-.---...... _.-. ..." ~-',"...._...._'-._' c.-~ Café Pacific Catering History Current Agreement: City Retain 15% of Catering Revenue, Café Pacific Catering Compensation'" 85% of Revenue CFC also pays $500/mo; $6000/year for the use of the kitchen Gross Payment to %to City Kitchen Total Year Revenue CPC CPC Retained Rental Revenue 2001 279,465 232,000 83% 47,465 6.000 53,465 2002 224,896 182.311 81% 42,585 6,000 48,585 2003 197,120 166,587 85% 30,533 6.000 36,533 2004 216,281 180,997 84% 35,284 6,000 41,284 4-Yr Average 229,441 190,474 83% 38,967 6,000 44.967 Gross Reveneu w/o Wedding Revenue 220,000 Projected Contract and City Opertion Comparison Option 1: Outside Contract: Gross Food Service Revenue Contractor Compensation: City Retainage 83% 17% $ 220,000 182,600 $ 37,400 Option 2: City Operations Gross Revenue Breakeven $182,000 Base Operation $220,000 Target Opeartion $300,000 Opearting Costs: Rate ~ FTE' Salary/Benefit FTE' Salary/Benefit Personnel Direct Supvervision 005 4,809 0-05 4,809 Kitchen Manager/Chef 23/A 0_75 36,127 0.75 36.127 Cook/Prep $15/hr 0.75 28,800 0.75 28,800 Servers/Dishwashers $8.5/hr 1.00 18,870 1.00 18,870 Personnel Total 2.55 88,605 2.55 88,605 FTE Salary/Benefit 0-05 4,809 1-00 48.169 0.75 28,800 1.50 28,305 3.30 110,Q82 Non-Personnel Costs Household Supplies (Cleaning, Dishwasher,etc.) Disposables/Consumables (Paper Products) Equipment (First Year $11,000) Food Costs" Insurance License/Permits etc Litter Tax (applicable for food services) Linens Cleaning Service Repair/Maintenance Uniforms Utility Equipment Rental Interfund Services (Phone/Computer etc) Non~Personnel Total 11,000 3,475 4,200 8,686 10,500 1,655 2,000 63.700 77,000 5,000 5,000 500 500 100 100 827 1.000 3,475 4.200 500 500 2,482 3.000 1,000 1,000 2,000 2,000 93,399 111,000 182,004 199,605 (4) 20,395 5.727 14,318 2,727 105,000 5,000 500 100 1,364 5.727 500 3,000 1,364 2,000 147,327 35% 11,000 Total Cost 11,000 257,410 Net Revenues 42,590 Option 2 assuems no adjustement in food price charged to customers at this time. If the city raise the price by 7.5%, the net revenue under the base model will match the contracting option. . Minimum staffing cost to operate the catering service. .. Food material costs is appx. 35% of gross revenue. [-Ii