03-28-2024 - Senior Advisory - Agenda PacketCITY OF
.:1 Federal Way
Centered on Opportunity
1. CALL MEETING TO ORDER
2. APPROVAL OF MINUTES
SENIOR ADVISORY COMMISSION
REGULAR MEETING AGENDA
City Hall — Hylebos Conference Room
March 28,2024 — 2:00 p.m.
• Senior Advisory Commission Regular Meeting, February 14, 2024
• Senior Advisory Commission Special Meeting (Retreat), February 28, 2024
• Senior Advisory Commission Special Meeting (Connection), March 20, 2024
3. PUBLIC COMMENT: 3-minute limit
4. COMMISSION BUSINESS
a. Presentation: Blue Skies/Creating Space Organization Tips & Tricks for Seniors - Denise
Frakes (owner of Blue Skies)
b. Subcommittee for Senior Health & Resource Fair Report - Commissioners Foreman,
Harvey & Volheim
c. Subcommittee for Sponsorships Report - Chair Bostic & Commissioner Dziak
d. Approval for bag ordering - Vice -Chair North
e. Subcommittee for Senior Commission Connection Report - Chair Bostic, Commissioners
Pratt & Volheim
• Debrief of March 201h event
• Selection of new subcommittee for June 51h event
f. Debrief of Commission Retreat - Chair Bostic & Commissioner Harvey
g. Defining Duties of Subcommittees - Chair Bostic
h. Editing & Revision of Senior Resource Guide - Chair Bostic
5. STAFF BUSINESS
Staff Report
6. NEXT MEETING
April 10, 2024, 2pm - Regular Meeting
7. ADJOURNMENT
Senior Advisory Commission meetings are held in -person.
To request accommodation to attend or to provide public comment virtually, please contact Amy Glandon at 253-
835-2401 or amy.glandon(a�cityoffederalway.com, no later than 5:00 p.m. on March 26, 2024.
Commissioners
Lana Bostic, Chair
Catherine North, Vice Chair
Vicky Foreman
Debbie Harvey
Cheryl Volheim
Tammy Dziak
Kenneth Pratt
David Reynolds
Frank Fields
City Staff
Susan Honda, Councilmember
Amy Glandon, Executive Assistant
www.federalwaywa.gov
CITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION
SUMMARY
Wednesday, February 14, 2024
Hylebos Conference Room, 2:00pm
Commissioners Present: Chair Lana Bostic, Vice Chair Catherine North, Commissioner Debbie
Harvey, Commissioner Vicky Foreman, Commissioner Frank Fields,
Commissioner Kenneth Pratt, Commissioner Cheryl Volheim, Commissioner
David Reynolds, Commissioner Tammy Dziak
Absent: None
Staff Present: Councilmember Susan Honda (remote), Amy Glandon, Assistant City
Attorney Joanna Eide, Councilmember Jack Walsh
Citizens Present: Denise Frakes, Colleen Chinen (arrived 2:02pm), Patty (no last name
provided)
1. CALL TO ORDER
The meeting was called to order at 2:00pm.
Commissioner Pratt left the meeting at 2:03pm and returned at 2:04pm.
2. PUBLIC COMMENT
Denise Frakes passed out flyers and let the Commission know that there is a decluttering
class at the Library coming up in March that is free and welcomed all to come.
Colleen Chinen announced that Steel Lake Presbyterian Church will once again be
donating funds towards the printing of the 2024 Senior Resource Guides and sponsoring
the printing of the bags for the Health & Resource Fair.
Councilmember Walsh let everyone know that he is working on attending all the different
Commission meetings and was happy to be at the Senior Advisory Commission meeting
today.
3. COMMISSIONER'S COMMENTS
• Vice -Chair North expressed dislike with the decisions that the subcommittee for the Health
& Resource Fair were making without the approval of the Commission as a whole
• Commissioner Harvey noted that some places are installing free vending machines for
Covid tests, located at some libraries, transit centers, and schools.
• Commissioner Reynolds passed out a flyer regarding the research that he has done for
senior computer training, and requested to be added to the March agenda for a more in-
depth conversation.
• Commissioner Fields noted some initial print errors in the Federal Way Mirror and said that
they were rectified once he noticed.
4. COMMISSION BUSINESS
A. PRESENTATION - ROBERT'S RULES OF ORDER & MEETING DECORUM / GUEST: ASSISTANT
CITYATTORNEYJOANNA EIDE
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Assistant City Attorney Eide passed out information regarding Robert's Rules of Order and
how motions are made in meetings. She stated that the purpose is that everyone has a
chance to speak and be heard. She answered various questions and was thanked for the
presentation.
Assistant City Attorney Eide left the meeting at 2:40pm and did not return.
B. APPROVAL OF JANUARY 10, 2024 MEETING MINUTES
Commissioner Pratt moved approval of the January 10, 2024 Meeting Minutes as
presented; second by Commission Dziak. Motion passed unanimously.
Councilmember Walsh left the meeting at 3:04pm and did not return.
Visitor Patty left the meeting at 3:08pm and did not return.
C. SUBCOMMITTEE REPORT - SENIOR HEALTH & RESOURCE FAIR
• Commissioner Foreman requested that the vendor information be put in alphabetical order as
well as sent to the Commission as a whole.
• Commissioner Harvey brought to the Commission the recommendation to add the purchase of
shirts with City of Federal Way & Senior Advisory Commission printed on them to help guests be
able to locate assistance during the Fair. Commissioner Harvey moved to approve the purchase
of shirts in the color Royal Blue; second by Commission Dziak. Motion passed unanimously. Ms.
Glandon to bring purchasing information and samples to the next meeting for final approvals.
• The discussion about the start and end times of the event was brought forth, and after much
debate, Commissioner Dziak moved to limit debate; second by Commissioner Harvey. Motion
passed unanimously, and this area of conversation was closed.
D. SENIOR HEALTH & RESOURCE FAIR - BAG DISCUSSION
• Vice -Chair North passed out different options for the bags for the event this year. A decision for
bags with bottoms were decided on, and Vice -Chair North stated that she would get a 3rd quote
in order for the Commission to make the decision on the lowest -most responsive bidder. Chair
Bostic moved to table this business item until the March meeting; second by Commission Dziak.
Motion passed unanimously.
Visitor Denise Frakes left the meeting at 3:22pm and did not return.
E. SUBCOMMITTEE REPORT -SPONSORSHIPS FOR SENIOR HEALTH & RESOURCE FAIR
• Chair Bostic and Commissioner Dziak noted that they have been reaching out to agencies to be
sponsors of the event and requested to know the last day for signing up. It was determined the
end of March would be the last possible time in order for all printed materials to contain the
sponsorship information.
Councilmember Honda left the meeting at 3:31pm and did not return.
F. SUBCOMMITTEE REPORT - SENIOR COMMISSION CONNECTION
• Commissioner Pratt requested to discuss changing the event times from 10-1 to 11-1 based on
when people actually began showing up. Commissioner Pratt moved to change the times; second
by Chair Bostic. Motion passed unanimously.
• The June event date was brought up and Ms. Glandon said that the availability for the Senior
Lounge is limited to June 12 or June 5. Commissioner Volheim moved to change the existing
date of June 19 to June 5; second by Commissioner Harvey. Motion passed unanimously. Ms.
Glandon to let the Community Center know of the change.
G. AGENDA SETTING & PLANNING FOR COMMISSION RETREAT
• Commissioner Harvey passed out the three painting options to choose. By raise of hands, option
three was voted as the majority. Ms. Glandon to let the instructor know.
• All members of the Commission that will be in attendance chose a potluck item to contribute to
the lunch that day.
H. MARCH MEETING DISCUSSION & VOTE
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• The current date of the March meeting needs to be changed due to scheduling conflicts. The two
options for rescheduling of the meeting are Wednesday March 20 and Thursday March 28.
Commissioner Harvey moved for the meeting to be rescheduled to Thursday March 28 at 2pm
in the Hylebos Room; second by Commissioner Dziak. Motion passed unanimously.
5. STAFF REPORT
• None.
6. OTHER BUSINESS
• Chair Bostic thanked the Commission for providing treats for the meeting.
• Commissioner Harvey requested an update to the Airport Noise when available.
Vice -Chair North left the meeting at 3:45pm and did not return.
7. NEXT MEETING - Thursday March 28, 2024 at 2pm in the Hylebos Conference Room.
8. ADJOURN -The meeting adjourned at 3:46pm.
Attest:
Amy Glandon, Executive Assistant to Council---- Approved by Senior Advisory Commission:
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CITY OF
Federal Way
Centered on Opportunity
SENIOR ADVISORY COMMISSION SPECIAL MEETING - RETREAT
SUMMARY
Wednesday, February 28, 2024, 10am
Dumas Bay Centre - Osprey Room
3200 SW Dash Point Rd, Federal Way, WA 98003
Commissioners Present: Chair Lana Bostic, Commissioner Tammy Dziak (arrived 11:55am),
Commissioner Frank Fields (arrived 10:14am), Commissioner Vicky
Foreman, Commissioner Debbie Harvey, Commissioner Dave Reynolds,
Commissioner Cheryl Volheim
Absent: Vice -Chair Catherine North, Commissioner Kenneth Pratt
Staff Present: Councilmember Susan Honda, Amy Glandon
Citizens Present: Colleen Chinen, Angela Wilkes
1. CALL TO ORDER
The meeting was called to order at 10:08am.
2. PUBLIC COMMENT
• Colleen Chinen stated that she was happy and excited to be there and that the Board at
Steel Lake Presbyterian was looking forward to more support to the senior community.
3. COMMISSIONER'S COMMENTS
• Chair Bostic mentioned running into Amanda Miller of the South King Tool Library, who
expressed interest in a further reach for Earth Day by having commissions or other citizens
"adopt a park". Ms. Glandon to speak with the Parks Department about something like
this.
4. COMMISSION BUSINESS
A. GROUP PAINTING ACTIVITY/ Guest: Angela Wilkes, Instructor
Ms. Wilkes led the Commission through the painting activity.
B. COMMISSION GOALS
The Commission unanimously agreed to have their big goal this year to make an aggressive
promotion of the need for a Senior Center in Federal Way.
C. BRAINSTORM SESSION — COMMUNITY INVOLVEMENT
• The Commission discussed getting more involved in the community through senior computer
classes and participation in adopting a park if this would be allowed by the Parks Department.
D. LUNCH
• A potluck lunch was provided by members of the Commission.
E. EDITING AND REVISING SENIOR RESOURCE GUIDE
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• Due to time constraints, Commissioner Reynolds made a motion to table this conversation and
revisit at a future Commission meeting; second by Commissioner Dziak. Motion passed
unanimously.
5. STAFF REPORT
• None.
6. OTHER BUSINESS
• None.
7. NEXT MEETING - Thursday March 28, 2024 at 2pm in the Hylebos Conference Room.
8. ADJOURN -The meeting adjourned at 1:59pm.
Attest:
Amy Glandon, Executive Assistant to Council---- Approved by Senior Advisory Commission:
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CITY OF
Federal Way
Centered on Opportunity
SENIOR COMMISSION CONNECTION
SUMMARY
Wednesday March 20, 2024
Federal Way Community Center Senior Lounge, 11am
Commissioners Present: Chair Lana Bostic, Commissioner Frank Fields, Commissioner Vicky
Foreman, Commissioner Kenneth Pratt, Commissioner David Reynolds,
Commissioner Cheryl Volheim
Staff Present: Councilmember Susan Honda, Executive Assistant Amy Glandon
Citizens Present: 46 Members of the Community
1. CALL TO ORDER
The meeting was called to order at 11:06am.
2. PUBLIC COMMENT
• None.
3. SENIOR TECHNOLOGY AND CYBER SECURITY PRESENTATION
• Commissioner Dave Reynolds gave a presentation about senior technology assistance and
cyber security. There was a period of time for questions during this discussion.
4. NEXT SENIOR COMMISSION CONNECTION -Wednesday, June 5, 2024 at 11am at the Federal
Way Community Center Senior Lounge.
5. ADJOURN - The meeting adjourned at 12:48pm.
Attest:
Amy Glandon, Executive Assistant to City Council
Approved by Senior Advisory Commission:
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