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03-28-2024 - Senior Advisory - Agenda PacketCITY OF .:1 Federal Way Centered on Opportunity 1. CALL MEETING TO ORDER 2. APPROVAL OF MINUTES SENIOR ADVISORY COMMISSION REGULAR MEETING AGENDA City Hall — Hylebos Conference Room March 28,2024 — 2:00 p.m. • Senior Advisory Commission Regular Meeting, February 14, 2024 • Senior Advisory Commission Special Meeting (Retreat), February 28, 2024 • Senior Advisory Commission Special Meeting (Connection), March 20, 2024 3. PUBLIC COMMENT: 3-minute limit 4. COMMISSION BUSINESS a. Presentation: Blue Skies/Creating Space Organization Tips & Tricks for Seniors - Denise Frakes (owner of Blue Skies) b. Subcommittee for Senior Health & Resource Fair Report - Commissioners Foreman, Harvey & Volheim c. Subcommittee for Sponsorships Report - Chair Bostic & Commissioner Dziak d. Approval for bag ordering - Vice -Chair North e. Subcommittee for Senior Commission Connection Report - Chair Bostic, Commissioners Pratt & Volheim • Debrief of March 201h event • Selection of new subcommittee for June 51h event f. Debrief of Commission Retreat - Chair Bostic & Commissioner Harvey g. Defining Duties of Subcommittees - Chair Bostic h. Editing & Revision of Senior Resource Guide - Chair Bostic 5. STAFF BUSINESS Staff Report 6. NEXT MEETING April 10, 2024, 2pm - Regular Meeting 7. ADJOURNMENT Senior Advisory Commission meetings are held in -person. To request accommodation to attend or to provide public comment virtually, please contact Amy Glandon at 253- 835-2401 or amy.glandon(a�cityoffederalway.com, no later than 5:00 p.m. on March 26, 2024. Commissioners Lana Bostic, Chair Catherine North, Vice Chair Vicky Foreman Debbie Harvey Cheryl Volheim Tammy Dziak Kenneth Pratt David Reynolds Frank Fields City Staff Susan Honda, Councilmember Amy Glandon, Executive Assistant www.federalwaywa.gov CITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION SUMMARY Wednesday, February 14, 2024 Hylebos Conference Room, 2:00pm Commissioners Present: Chair Lana Bostic, Vice Chair Catherine North, Commissioner Debbie Harvey, Commissioner Vicky Foreman, Commissioner Frank Fields, Commissioner Kenneth Pratt, Commissioner Cheryl Volheim, Commissioner David Reynolds, Commissioner Tammy Dziak Absent: None Staff Present: Councilmember Susan Honda (remote), Amy Glandon, Assistant City Attorney Joanna Eide, Councilmember Jack Walsh Citizens Present: Denise Frakes, Colleen Chinen (arrived 2:02pm), Patty (no last name provided) 1. CALL TO ORDER The meeting was called to order at 2:00pm. Commissioner Pratt left the meeting at 2:03pm and returned at 2:04pm. 2. PUBLIC COMMENT Denise Frakes passed out flyers and let the Commission know that there is a decluttering class at the Library coming up in March that is free and welcomed all to come. Colleen Chinen announced that Steel Lake Presbyterian Church will once again be donating funds towards the printing of the 2024 Senior Resource Guides and sponsoring the printing of the bags for the Health & Resource Fair. Councilmember Walsh let everyone know that he is working on attending all the different Commission meetings and was happy to be at the Senior Advisory Commission meeting today. 3. COMMISSIONER'S COMMENTS • Vice -Chair North expressed dislike with the decisions that the subcommittee for the Health & Resource Fair were making without the approval of the Commission as a whole • Commissioner Harvey noted that some places are installing free vending machines for Covid tests, located at some libraries, transit centers, and schools. • Commissioner Reynolds passed out a flyer regarding the research that he has done for senior computer training, and requested to be added to the March agenda for a more in- depth conversation. • Commissioner Fields noted some initial print errors in the Federal Way Mirror and said that they were rectified once he noticed. 4. COMMISSION BUSINESS A. PRESENTATION - ROBERT'S RULES OF ORDER & MEETING DECORUM / GUEST: ASSISTANT CITYATTORNEYJOANNA EIDE Page 1 of 3 Assistant City Attorney Eide passed out information regarding Robert's Rules of Order and how motions are made in meetings. She stated that the purpose is that everyone has a chance to speak and be heard. She answered various questions and was thanked for the presentation. Assistant City Attorney Eide left the meeting at 2:40pm and did not return. B. APPROVAL OF JANUARY 10, 2024 MEETING MINUTES Commissioner Pratt moved approval of the January 10, 2024 Meeting Minutes as presented; second by Commission Dziak. Motion passed unanimously. Councilmember Walsh left the meeting at 3:04pm and did not return. Visitor Patty left the meeting at 3:08pm and did not return. C. SUBCOMMITTEE REPORT - SENIOR HEALTH & RESOURCE FAIR • Commissioner Foreman requested that the vendor information be put in alphabetical order as well as sent to the Commission as a whole. • Commissioner Harvey brought to the Commission the recommendation to add the purchase of shirts with City of Federal Way & Senior Advisory Commission printed on them to help guests be able to locate assistance during the Fair. Commissioner Harvey moved to approve the purchase of shirts in the color Royal Blue; second by Commission Dziak. Motion passed unanimously. Ms. Glandon to bring purchasing information and samples to the next meeting for final approvals. • The discussion about the start and end times of the event was brought forth, and after much debate, Commissioner Dziak moved to limit debate; second by Commissioner Harvey. Motion passed unanimously, and this area of conversation was closed. D. SENIOR HEALTH & RESOURCE FAIR - BAG DISCUSSION • Vice -Chair North passed out different options for the bags for the event this year. A decision for bags with bottoms were decided on, and Vice -Chair North stated that she would get a 3rd quote in order for the Commission to make the decision on the lowest -most responsive bidder. Chair Bostic moved to table this business item until the March meeting; second by Commission Dziak. Motion passed unanimously. Visitor Denise Frakes left the meeting at 3:22pm and did not return. E. SUBCOMMITTEE REPORT -SPONSORSHIPS FOR SENIOR HEALTH & RESOURCE FAIR • Chair Bostic and Commissioner Dziak noted that they have been reaching out to agencies to be sponsors of the event and requested to know the last day for signing up. It was determined the end of March would be the last possible time in order for all printed materials to contain the sponsorship information. Councilmember Honda left the meeting at 3:31pm and did not return. F. SUBCOMMITTEE REPORT - SENIOR COMMISSION CONNECTION • Commissioner Pratt requested to discuss changing the event times from 10-1 to 11-1 based on when people actually began showing up. Commissioner Pratt moved to change the times; second by Chair Bostic. Motion passed unanimously. • The June event date was brought up and Ms. Glandon said that the availability for the Senior Lounge is limited to June 12 or June 5. Commissioner Volheim moved to change the existing date of June 19 to June 5; second by Commissioner Harvey. Motion passed unanimously. Ms. Glandon to let the Community Center know of the change. G. AGENDA SETTING & PLANNING FOR COMMISSION RETREAT • Commissioner Harvey passed out the three painting options to choose. By raise of hands, option three was voted as the majority. Ms. Glandon to let the instructor know. • All members of the Commission that will be in attendance chose a potluck item to contribute to the lunch that day. H. MARCH MEETING DISCUSSION & VOTE Page 2 of 3 • The current date of the March meeting needs to be changed due to scheduling conflicts. The two options for rescheduling of the meeting are Wednesday March 20 and Thursday March 28. Commissioner Harvey moved for the meeting to be rescheduled to Thursday March 28 at 2pm in the Hylebos Room; second by Commissioner Dziak. Motion passed unanimously. 5. STAFF REPORT • None. 6. OTHER BUSINESS • Chair Bostic thanked the Commission for providing treats for the meeting. • Commissioner Harvey requested an update to the Airport Noise when available. Vice -Chair North left the meeting at 3:45pm and did not return. 7. NEXT MEETING - Thursday March 28, 2024 at 2pm in the Hylebos Conference Room. 8. ADJOURN -The meeting adjourned at 3:46pm. Attest: Amy Glandon, Executive Assistant to Council---- Approved by Senior Advisory Commission: Page 3 of 3 CITY OF Federal Way Centered on Opportunity SENIOR ADVISORY COMMISSION SPECIAL MEETING - RETREAT SUMMARY Wednesday, February 28, 2024, 10am Dumas Bay Centre - Osprey Room 3200 SW Dash Point Rd, Federal Way, WA 98003 Commissioners Present: Chair Lana Bostic, Commissioner Tammy Dziak (arrived 11:55am), Commissioner Frank Fields (arrived 10:14am), Commissioner Vicky Foreman, Commissioner Debbie Harvey, Commissioner Dave Reynolds, Commissioner Cheryl Volheim Absent: Vice -Chair Catherine North, Commissioner Kenneth Pratt Staff Present: Councilmember Susan Honda, Amy Glandon Citizens Present: Colleen Chinen, Angela Wilkes 1. CALL TO ORDER The meeting was called to order at 10:08am. 2. PUBLIC COMMENT • Colleen Chinen stated that she was happy and excited to be there and that the Board at Steel Lake Presbyterian was looking forward to more support to the senior community. 3. COMMISSIONER'S COMMENTS • Chair Bostic mentioned running into Amanda Miller of the South King Tool Library, who expressed interest in a further reach for Earth Day by having commissions or other citizens "adopt a park". Ms. Glandon to speak with the Parks Department about something like this. 4. COMMISSION BUSINESS A. GROUP PAINTING ACTIVITY/ Guest: Angela Wilkes, Instructor Ms. Wilkes led the Commission through the painting activity. B. COMMISSION GOALS The Commission unanimously agreed to have their big goal this year to make an aggressive promotion of the need for a Senior Center in Federal Way. C. BRAINSTORM SESSION — COMMUNITY INVOLVEMENT • The Commission discussed getting more involved in the community through senior computer classes and participation in adopting a park if this would be allowed by the Parks Department. D. LUNCH • A potluck lunch was provided by members of the Commission. E. EDITING AND REVISING SENIOR RESOURCE GUIDE Page 1 of 2 • Due to time constraints, Commissioner Reynolds made a motion to table this conversation and revisit at a future Commission meeting; second by Commissioner Dziak. Motion passed unanimously. 5. STAFF REPORT • None. 6. OTHER BUSINESS • None. 7. NEXT MEETING - Thursday March 28, 2024 at 2pm in the Hylebos Conference Room. 8. ADJOURN -The meeting adjourned at 1:59pm. Attest: Amy Glandon, Executive Assistant to Council---- Approved by Senior Advisory Commission: Page 2 of 2 CITY OF Federal Way Centered on Opportunity SENIOR COMMISSION CONNECTION SUMMARY Wednesday March 20, 2024 Federal Way Community Center Senior Lounge, 11am Commissioners Present: Chair Lana Bostic, Commissioner Frank Fields, Commissioner Vicky Foreman, Commissioner Kenneth Pratt, Commissioner David Reynolds, Commissioner Cheryl Volheim Staff Present: Councilmember Susan Honda, Executive Assistant Amy Glandon Citizens Present: 46 Members of the Community 1. CALL TO ORDER The meeting was called to order at 11:06am. 2. PUBLIC COMMENT • None. 3. SENIOR TECHNOLOGY AND CYBER SECURITY PRESENTATION • Commissioner Dave Reynolds gave a presentation about senior technology assistance and cyber security. There was a period of time for questions during this discussion. 4. NEXT SENIOR COMMISSION CONNECTION -Wednesday, June 5, 2024 at 11am at the Federal Way Community Center Senior Lounge. 5. ADJOURN - The meeting adjourned at 12:48pm. Attest: Amy Glandon, Executive Assistant to City Council Approved by Senior Advisory Commission: Page 1 of 1