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AG 20-044.007 - LAKEHAVEN WATER & SEWER DISTRICTRETURN TO: PW ADMIN EXT: 2700 ID #: 4422 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT/DIV: PUBLIC WORKS / Engineering 2. ORIGINATING STAFF PERSON: John Cole EXT: 3. DATE REQ. BY: 3. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ ORDINANCE ❑ RESOLUTION 0 CONTRACT AMENDMENT (AG#): 20-044 ❑ INTERLOCAL ❑ OTHER 4. PROJECT NAME: 2023 Asphalt Overlay Project s. NAME OFcoNTRACToR. Lakehaven Water and Sewer District ADDRESS: TELEPHONE. E-MAIL: ibowman0lakehaven.ora FAX: SIGNATURE NAME: John Bowman TITLE: General Mana_Qer 6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS CFW LICENSE # BL, EXP. 12/31/ UBI #. EXP._/ / 7. TERM: COMMENCEMENT DATE: COMPLETION DATE: 8. TOTAL COMPENSATION: $ 141 ,724.64 (they pay us) (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 13 YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED: 13 YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED In PURCHASING: PLEASE CHARGE TO: 9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED S PROJECT MANAGER JC 3-26-24 A DIVISION MANAGER ' 2024 03 27 08 25:04-07'00' 8 DEPUTY DIRECTOR DSW 3/27/24 A DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) 'f A LAW DEPT J.1�i� Z iyi 10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: COMMITTEE APPROVAL DATE: SCHEDULED COUNCIL DATE: COUNCIL APPROVAL DATE: 11. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC' D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE (INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.) INITIAL / DATE SIGNET} ❑ FINANCE DEPARTMENT X LAW DEPT IGNATORY (MAYOR OR DIRECTOR) 31' 'ty CITY CLERK ❑ ASSIGNED AG # A ❑ SIGNED COPY RETURNED © E SENT: COMMENTS: EXECUTE " " ORIGINALS U2070 SERVICES AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHAVEN WATER AND SEWER DISTRICT FOR, SERVICES, COSTS AND CONSTRUCTION RELATED TO Task Order 23-001 Project Title: 2023 Asphalt Overlay Project This Task Order is issued under the Inter Local Agreement between the City of Federal Way and Lakehaven Water and Sewer District. This Task Order establishes the scope, schedule, and budget for the City of Federal Way 2023 Asphalt Overlay. The Parties agree to perform the Services in the manner set forth in this Task Order. The effective date of this Task order is May 8 , 2023 Project Description. General Description of the work to be performed. • Attachment 1. Manhole and Valve Can, Iron Adjustment Counts with Cost ■ Attachment 2. Lakehaven Specifications and Contact Information m Attachment 3. Schedule The authorized representatives of the parties have agreed to the terms of this Task Order by signing below. For the CitV Signat re Title Date Approved as to Form: i � — ki — -, me, City Attorney Signat Title 3 � � Date Approf e s to Form: a- zt� - Kam , Lakehav Legal Counsel Attachment 1 2023 CITY OF FEDERAL WAY ASPHALT OVERLAY PROJECT Lakehaven Water and Sewer District Iron Adjustment Counts and Pricing Item Quantity Unit Price Total SCHEDULE A - SW 312TH ST (8TH AVE SW TO 1ST AVE SW) 1 Adjust Water Valve 10 EA $660.00 $6,600.00 of LWSD Shared Bid Items 1.90% 2 Mobilization 0.0190 $44,350.00 $843.30 3 Traffic Control 0.0190 $34,671.00 $659.26 Subtotal Schedule A $8,102.56 Item Quantity Unit Price Total SCHEDULE B - SW 308TH ST (1ST AVE S TO 6TH PL SW) 1 Adjust Water Valve 26 EA $660.00 $17,160.00 of LWSD Shared Bid Items 6.24% 2 Mobilization 0.0624 $44,350.00 $2,767.84 3 Traffic Control 0.0624 $34,671.00 $2,163.78 Subtotal Schedule B $22,091.62 Item Quantity Unit Price Total SCHEDULE C - SW 308TH ST (6TH PL SW TO SW DASH PT RD) 1 Adjust Water Valve 16 EA $660.00 $10,560.00 of LWSD Shared Bid Items 4.44% 2 Mobilization 0.0444 $36,000.00 $1,597.85 3 Traffic Control 0.0444 $37,686.00 $1,672.68 Subtotal Schedule C 1 1 $13,830.53 Item Quantity I Unit 713rice Total SCHEDULE D - DUMAS BAY ESTATES (NEAR 47TH AND DASH PT RD) Adjust Sewer Manhole 1 12 EA $660.00 $7,920.00 of LWSD Shared Bid Items 1.91% 2 Mobilization 0.0191 $36,000.00 $686.46 3 Traffic Control 0.0191 $37,686.00 $718.61 Subtotal Schedule D $9,325.07 Item Quantity Unit Price Total SCHEDULE E - BAYVIEW COUNTRY ESTATES (SW 309TH ST) 1 Adjust Water Valve 12 EA $660.00 $7,920.00 of LWSD Shared Bid Items 2.80% 2 Mobilization 0.028 $36,000.00 $686.46 3 Traffic Control 0.028 $37,686.00 $718.61 Subtotal Schedule E $9,325.07 Item Quantity Unit Price Total SCHEDULE F - MARINE HILLS (11TH AVE S)(NAUTILUS) Adjust Sewer Manhole 1 16 EA $660.00 $10,560.00 2 Adjust Water Valve 5 EA $660.00 $3,300.00 of LWSD Shared Bid Items 2.74% 3 Mobilization Traffic Control 0.0274 $51,400.00 $1,407.00 4 0.0274 $77,752.00 $2,128.34 Subtotal Schedule F $17,395.34 Item Quantity Unit Price Total SCHEDULE G - REDONDO CREST (25TH DR S) Adjust Sewer Manhole Adjust Water Valve of LWSD Shared Bid Items Mobilization 1 11 EA $660.00 $7,260.00 2 3 EA $660.00 $1,980.00 5.35% 3 0.0535 $36,000.00 $1,924.57 4 Traffic Control 0.0535 $37,686.00 $2,014.70 Subtotal Schedule G $13,179.27 Item Quantity Unit Price Total SCHEDULE H - S 304TH ST (PAC HWY TO MILITARY RD S) 1 Adjust Sewer Manhole 7 EA $660.00 $4,620.00 2 Adjust Water Valve 21 EA $660.00 $13,860.00 of LWSD Shared Bid Items 4.48% 3 Mobilization Traffic Control 0.0448 $60,700.00 $2,717.67 4 0.0448 $65,290.00 $2,923.17 Subtotal Schedule H $24,120.84 SUBTOTAL CONSTRUCTION INCL. SALES TAX j $117,370.30 CONSTRUCTION MGMT PROJET ADMINISTRATION TOTAL = $17,605.55 $134,975.85 $6,748.79 $141,724.64 *Lakehaven iron adjustment counts have been verified by Lakehaven Water and Sewer District and are based on engineering plans provided by the City of Federal Way and Lakehaven field verification. Lakehaven's obligatory pricing for traffic control related items have been calculated by the weighted portion of Lakehaven's cost against the total project cost and applying that percentage the projected total for each line item from the original bid schedule. Actual adjustment counts may vary with scope changes made by the City of Federal Way. Invoicing and payment will be based on actual work performed, but maximum funding shall not exceed this estimate. Attachment 2 Lakehaven Specifications and Contact Information 1.1. All adjustments/replacements shall be in accordance with the City of Federal Way and Lakehaven Water and Sewer District requirements. 1.2. The work for Lakehaven valve can and manhole adjustment shall include providing all labor, mobilization, tools and equipment necessary for performing utility structure (iron) adjustments or replacements in pavement. 1.3. The District shall provide all Riser Rings, Manhole Ring and Covers, Valve Boxes, and covers required to complete the work. 1.4. The finished surface of the structure(s) must be within one quarter of an inch (1/4") of the surrounding finished surface. 1.5. Valve box covers shall be installed with tabs (ears) indicating the orientation of the associated water main, when applicable. 1.6. Lakehaven shall provide an onsite technician to inspect, provide guidance, supply material, or otherwise facilitate the contractor performing the iron adjustment for the District. Coordinating the Lakehaven staff to be onsite shall be done at least one week prior to work beginning. • Valve Can adjustment coordination, contact Andrew Weygandt, Water Operations Assistant Manager: awe gandt@lakehaven.or , 253-945-1624 (office), 253-405-6674 (cell) • Manhole adjustment coordination, contact Devin Hopper, Field Operations Supervisor: dho er lakehaven.or , 253-945-1619 (office), 253-261-1770 (cell) Responsible Party Cascade Utilities City of Federal Way/ Cascade Utilities Lakehaven Water and Sewer District Attachment 3 Schedule _ Task _ Complete Manhole and Valve Iron Adjustments All Schedules Final Invoice for Work Performed Payment for Work Performed Start Date April 17, 2023 December 1, 2023 ` January 19, 2024 Duration 210 days 45 days *Scheduled start dates are estimated and may be adjusted at any time, by the City of Federal Way.