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03-28-2024 - Senior Advisory - Minutes - FINALCITY OF �. Fades I Way SENIOR ADVISORY COMMISSION REGULAR MEETING AGENDA City Hall — Hylebos Conference Room March 28, 2024 — 2:00 p.m. 1. CALL MEETING TO ORDER • Chair Bostic called the meeting to order at 2:00pm. o Commissioners Present: Lana Bostic, Catherine North, Cheryl Volheim, Frank Fields, Debbie Harvey, Kenneth Pratt, Tammy Dziak, Vicky Foreman o Commissioners Absent: David Reynolds o City Staff Present: Councilmember Susan Honda, Office Manager Samantha Homan, Executive Assistant Amy Glandon (remote), Councilmember Paul McDaniel (arrived at 2:28pm) o Visitors Present: Denise Frakes (owner of Blue Skies) 2. APPROVAL OF MINUTES Senior Advisory Commission Regular Meeting, February 14, 2024 o Commissioner Pratt moved approval of the minutes as presented; second by Commissioner Dziak. Motion passed unanimously. Senior Advisory Commission Special Meeting (Retreat), February 28, 2024 o Commissioner Pratt moved approval of the minutes as presented; second by Commissioner Dziak. Motion passed unanimously. Senior Advisory Commission Special Meeting (Connection), March 20, 2024 o Commissioner Pratt moved approval of the minutes as presented; second by Commissioner Dziak. Motion passed unanimously. 3. PUBLIC COMMENT: 3-minute limit 4. COMMISSION BUSINESS a. Presentation: Blue Skies/Creating Space Organization Tips & Tricks for Seniors - Denise Frakes (owner of Blue Skies) • Ms. Frakes presented information about the community outreach that is currently being done, stressing the importance of the community coming together in order to make positive changes in the Community. She welcomed participation at the many events that are going on in Federal Way and continue the work that the Senior Commission is already doing. Ms. Frakes left the meeting at 2:24pm and did not return. b. Subcommittee for Senior Health & Resource Fair Report - Commissioners Foreman, Harvey & Volheim ■ The vendor report was discussed, including the income that has been brought in. ■ The welcome letter for the letter was discussed, with request for any changes to be sent no later than Friday, April 5. • Complaint regarding the lack of a raffle was brought up, and an offer was sent to the Commission as a whole to take it on separately from the subcommittee. There were no volunteers for it. Commissioner Harvey left the meeting at 2:29pm and did not return. • The Mirror advertisement offer was brought to the Commission for approval. Commissioner Dziak moved approval of sponsorship with the Mirror; second by Vice -Chair North. Motion passed unanimously. • Discussion about offering box lunches was brought before the Commission for approval. Vice -Chair North moved approval of offering lunches; second by Commissioner Volheim. Motion passed unanimously. • Discussion regarding purchasing t-shirts for the event. This item was tabled for follow-up discussion and action at the April 10, 2024 event. c. Subcommittee for Sponsorships Report -Chair Bostic & Commissioner Dziak • Commissioner Dziak mentioned that we should begin the sponsorship process for the 2025 event if we would like more sponsorships in the future. Commissioner Dziak mentioned that she would be on a radio show and would be able to promote the Resource Fair. d. Approval for bag ordering - Vice -Chair North ■ Vice -Chair North presented the 3 options for bags. Due to the specifications requested by the Commission, Option 2 was chosen. Commissioner Pratt moved approval of ordering 300 bags from Totally Promotional; second by Commissioner Volheim. Motion passed unanimously. e. Subcommittee for Senior Commission Connection Report -Chair Bostic, Commissioners Pratt & Volheim • Debrief of March 20th event 1. Praise was given for the March 20th event at the Community Center and that Commissioner Reynolds presented to a packed room. Feedback has been positive from various attendees. Commissioner Pratt noted that going out to the 55+ mobile home communities helped with promoting this event and encourage the Commission to continue doing that for future events. • Selection of new subcommittee for June 5th event 1. The new subcommittee consists of: Commissioner Reynolds, Commissioner Pratt, Commissioner Dziak, Chair Bostic f. Debrief of Commission Retreat -Chair Bostic & Commissioner Harvey ■ Chair Bostic noted that the retreat was fun and went well. g. Defining Duties of Subcommittees -Chair Bostic • Commissioner Dziak left the meeting briefly at 3:01 pm and returned at 3:02pm. Chair Bostic shared the general rules of subcommittees for commissions as described by Asst. City Attorney Eide. The commission agreed to maintain the general rules of the subcommittees making all decisions with exception of costs/spending which should be brought back to the commission as a whole. h. Editing & Revision of Senior Resource Guide -Chair Bostic • The meeting was briefly recessed at 3:09pm and resumed at 3:14pm. Commissioner Dziak moved to create a subcommittee for the editing and revision of the brochure; second by Commissioner Pratt. Motion passed unanimously. Subcommittee members include: Vice -Chair North, Commissioner Foreman, Commissioner Reynolds. 5. STAFF BUSINESS Staff Report • Councilmember Honda reiterated the due date for the Utility Tax Rebate Program and encouraged more people to sign up. Vice -Chair North left the meeting briefly at 3:26pm and returned at 3:27pm. Councilmember Honda noted having conversations with more people in the community regarding a Senior Center to develop traction under the ask. • Ms. Glandon noted that she will be giving the 1st Quarter update at the Parks Committee meeting on April 91", and welcomed any additional comments to be made. 6. NEXT MEETING April 10, 2024, 2pm - Regular Meeting 7. ADJOURNMENT • The meeting adjourned at 3:55pm. ATTEST: AMY GLAT60, EXECUTIVE ASSISTANT APPROVED BY COMMISSION: