FEDRAC PKT 09-13-2005
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City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, September 13, 2005 City HaJJ
5:30 p.m. HylebosConference Room
AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
A. Approval ofthe August 9, 2005 Minutes Action
B. 2006~2007 Solid Waste & Recycling Grants Approvals (Van Orsow) Action
C. Potential Public-Private Partnership Strategies (Doherty) Information
4. OTHER
5. FUTURE AGENDA ITEMS
A.
B.
6. NEXT MEETING:
FEDRAC - Economic Development: October 11, 2005
FEDRAC: September 27,2005
CommiUee Members: City Starr
Erie Faison, Chair Pal rick Doherty, {,'eonomie Development Director
Jeanne Burbidge Jordan Wheeler, Management Intern
Jim Ferrell (253) 835-2403
c: IDocuments and .<;cllings\dcfaultIDesktop\09 I 305 Agenda_doc
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MINUTES
Committee Members in Attendance: Chair Eric Faison, Member Jeanne Burbidge, and Member Jim Ferrell.
City Council Members in Attendance: Mayor Dean McColgan, Deputy Mayor Linda Kochmar, Councilmember
Mike Park.
Staff Members in Attendance: David Moseley, City Manager; Iwen Wang, Management Services Director; Pat
Richardson, City Attorney; Patrick Doherty, Director of Economic Development; Jordan Wheeler, Management
Intern.
Others in Attendance: Robert Hitchcock, Federal Way Chamber of Commerce Chairman; Dini Duclos, Planning
Commission member; Marie Sciacqua, Parks Commission member; Erica Hall, Federal Way Mirror.
1. CALL TO ORDER
Chair Eric Faison calIed the meeting to order at 5:45 p.m,
2. PUBLIC COMMENT
None.
3. COMMITTEE BUSINESS
a) Approval of the July 12.2005 meeting minutes
Motion to approve the July 12, 2005 meeting minutes. Motion seconded and carried.
b) Tours of Lifestyle Centers
Presented by Patrick Doherty
Mr. Doherty presented to the committee three areas with Lifestyle centers that the Councilmembers
may consider touring for the purpose of familiarizing themselves with the lifestyle, mixed-use
development that is being considered for the Federal Way City Center.
Mr. Doherty described the tour possibilities in the Seattle area, Portland area, and San Jose,
California area, giving a brief description of the lifestyle centers and their amenities.
Deputy Mayor Linda Kochmar commented on the Bridgep0l1 Village complex in the Portland, OR
area and recommended the website, www.bridgeport~village.com, for more information.
Committee members discussed including Federal Way Chamber of Commerce members, planning
commission members, and local business leaders in the tours of the Seattle and Portland areas.
All three tours would be one-day trips.
A-I
Motion to approve options 1 and 2 ami havesttiff organize time and dates for the Settttle tmd
Portlaml area lifestyle center tours. Motion seconded and carried.
c) Economic Developmcnt Financing Qpjions
Presented by Iwcn Wang
Ms. Wang reviewed the background for the City's efforts and strategies towards encouraging
rcdevelopment in the downtown core. Ms. Wang mentioned the recent presentation of the Leland
Group's Market Study, the results of which detennined that there is a reasonable market demand to
support the comprehensive plan vision of a mid-rise, mixed-use, pedestrian friendly City Center.
Ms. Wang discussed the committee's interest in looking into establishing a downtown
redevelopment fund that could assist qualified developments to construct public improvement
features and achieve the city's share of the desired private investments in the City Center. Ms.
Wang identified policy issues and questions that the committee may want to consider in the
discussion, particularly the goal for the city to accomplish, the time line, what the city is willing to
do to achieve the goal, and how the city would finance it.
Several possible sources for fmancing the economic fund were presented to the committee. First,
Ms. Wang identified a one-time source that could come from an unexpected surplus of building
permit fees and Real Estate Excise Tax (REET) revenues. A second option is the redirecting of
current on-going capital sources from Utility and REET taxes that are designated for certain
purposes or projects. A third possible source of revenue for considcration is the incremental on-
going sources from new development. Finally, Ms, Wang cited City-funded revolving accounts
and private latecomers agreements as other possible sources to consider.
The committee discussed the policy issues and questions of the downtown redevelopment fund
including the possible sources of funding and, in particular, they discussed the policy question of
what the city is willing to invest in order to achieve the Council's vision of a downtown core. The
committee also discussed the implications of creating a downtown redevelopment fund such as the
message it would send to private deyelopers interested in the city center.
The Committee considered including input from Chamber of Commerce members, local business
owners, and other members of the community during future discussions on downtown
redevelopment and public-private strategies for downtown, The committee agreed to direct staff to
research the creation of a downtown redevelopment advisory committee.
4. OTHER
None.
5. FUTURE AGENDA ITEMS
6. NEXT SCHEDULED MEETING
September 13, 2005 at 5:30 p.m. in the Hylebos Conference Room.
7. ADJOURN
Chair Eric Faison adjourned the meeting at 7:05 pm.
Recorded by Jordan Wheeler
C:\IX)l':lImenl~ and Setlillg~\dtfaull\De!.klop\OS090.<; Min\ltC's,doc A-2
CITY OF FEDERAL WAY
MEMORANDUM
Date: September 13,2005
To: Finance, Eeonom;e DeVelopme~Onal Affa;" Committee
Via: David H. Moseley, City Manag f:rI
From: Rob Van Orsow, Solid Waste/Recycling Manager, Public Works DepLG"LJ-o...-lk->--"
Subject: Solid Waste and Recycling 2006-2007 Grant Approvals
BACKGROUND:
Approximately $246,000 in grant funding is available in 2006 and 2007 to provide hazardous waste and solid waste
reduction and recycling programs to area residents and businesses. Staff is preparing applications, scopes of work,
and coordinating with grantor agencies to obtain these grant funds. For this two-year period, the Coordinated
Prevention Grant (CPG) allocates $66,150 with a 25% match requirement. The Waste ReductionlRecycling (WRR)
grant allocates $134,278, and the Local Hazardous Waste Management Program (LHWMP) Grant will provide
approximately $46,100. Neither the WRR or LHWMP grants have match requirements, but they amply meet the
CPG match requirement.
The City Council is requested to approve receipt ofthis grant funding and implementation of the related projects. A
draft resolution that includes a summary table showing grant funds, grant matches and anticipated 2006-2007
projects is attached for potential City Council action.
The City of Federal Way has used grants for over ten years to support a range of waste reduction and recycling
projects. The 2004-2005 grant cycle focused on the following eleven projects:
. Improving recycling services at Multi-finnily residences (including upgraded informational signage and
container labels, recycling containers, promotional flyers distributed to residents, translations, and
coordination with property managers and the hauler).
. Production and distribution of educational materials such as the annual "Recycling Options" flyer, which is
distributed to single-family residents each fall. This flyer gives a range of recycling information and
includes the winter yard debris collection schedule and the household hazardous "WasteMobile" schedule.
In spring 2005, a newsletter titled "The Natural Garden" was also produced and distributed, It focused on
promoting the availability of subsidized compost bins and providing information on non-toxic gardening
practices.
. Operating and promoting spring and fall Special Recycling Events, which averaged over 760 participants
and recovery of70 tons of materials (ranging from motor oil to refrigerators) at each event.
. Coordinated outreach with the Federal Way School District to improve and expand the District's recycling
efforts, both in the classroom and throughout facilities. Signage, containers, program "kick-off' events, and
custodial staff training has been provided to 23 schools, with 12 more schools targeted for the remainder of
2005.
. Support of the regional Northwest Natural Yard Days spring and fall campaigns, promoting the sale of
mulching mowers and non-toxic gardening. products, and providing training to sales staff at participating
reta ilers.
. Funding staff costs associated with Suburban City representation on the Local Hazardous Waste
Management Program's Household Hazardous Waste Education Sub-Committee. Rob Van Orsow has
served as this representative since 2001.
. Paint Waste Reduction via a product stewardship initiative coordinated with the DOE, local governments,
and manufacturers. The initiative is designed to reduce the cost of latex paint disposal for local governments
and to foster manufacturer and retailer involvement in developing alternative solutions for paint recycling
and disposal.
. Distribution of price-subsidized backyard compost bins through a web.based vendoL
. Christmas trce collection from single-family residents.
. Public area litter and rccycling containers placed in the Downtown core and at various City facilities.
. Outrcach to area businesses offering assistance to implement or expand commercial recycling efforts,
including provision of interior recycling containers, signage, and staff training as needed.
k:\redc\2005\09-1 J.05 200(,-2007 S"T l,'Tants mcrno,doc S'- I
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For the 2006-2007 period, thesc same projects will continue or be expanded. Some of the projects, such as School
Outreach, will enter 'maintenance mode', as school sites will be revisited and assistance will be provided to resolve
ongoing issues. The following projects are also slated for grant fund support during 2006~2007. Please see the table
in the attached draft resolution for information on which projects are funded by each grant or combination of grants.
. Promoting the potential expansion of the yard dcbris collection program to include other compostable
materials (for example, vegetable trimmings and cardboard pizza boxes).
. Expanding Christmas tree recycling options for multi-family residents.
. Promoting the potential conversion of the curbside recycling program from a 'two-stream' collection
approach (with paper separated from empty containers), to a 'single-stream' approach (where all recyclables
arc combined).
Other logistical changes for the 2006-2007 cycle include reduced funding for the Coordinated Prevention Grant,
which resulted in a shortened application period to allow the DOE to compile potential projects that validate funding
restoration. Normally, the City Council would be asked to provide a resolution in support of grant projects prior to
submittal of the application. Unfortunately, this cycle's shortened application period did not allow enough time for
the City Council to pre-approve this application. Therefore, in order to meet the deadline, the City Manager
approved the application for this grant in late August. Should full CPG funding be restored by the Legislature, this
will allow additional support ofthe Northwest Natural Yard Days campaign.
In addition, Special Recycling Events have traditionally been partly funded by the WRR grant, however, at the
Legislature's direction, the DOE now prefers projects with measurable outcomes. Special Recycling Events are ideal
for this purpose.
Grant funding will be apportioned ammally, contingent upon the outcome of 2006 and 2007 budgeting processes by
the three administrative agencies (the State Legislature for the CPG grant, King County Council for the WRR grant,
and the King County Board ofHeaIth for the LHWMP grant).
Pending City Council action, staff will continue to develop formal scopes of work and applications for these grants,
and then finalize contracts with agencies.
Options
1. Provide approval ofthe targeted grants and proposed projects for 2006 and 2007, and forward the related draft
resolution to the City Council for action.
2. Provide suggestions for alternative projects for these grants, and direct staff to determine project eligibility while
continuing with the grant adoption process via the City Council to allow application deadlines to be met.
3, Do not approve ofthe proposed grant~funded projects for 2006 and 2007, and forego receipt ofthese grants and
implementation of targeted projects.
Recommendations
'Ibe Committee is requested to review the 2006-2007 Solid Waste and Recycling Division grant process, and
forward a resolution that approves the grant projects, accepts the funds, and authorizes the City to enter into related
agreements with grant agencies and vendors, to the October 4, 2005 City Council consent agenda with a
recommendation for approval.
k:\fedc\2005\09-13.05 2006-2007 ~wr grants mCllIo.doc B-~
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RESOLUTION NO.
A RESOLUTION OF TIlE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AUTHORIZING ACCEPTANCE OF
MONIES AND DIRECTING EXECUTION OF AGREEMENTS TO
ACCEPT FUNDS FROM VARIOUS STATE AND COUNTY SOURCES
FOR ESTABLISHING PROJECTS WITHIN THE SOLID WASTE AND
RECYCLING FUND_
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WHEREAS, cities are charged with providing and maintaining public projects necessary to
maintain and improve the public health, safety and welfare; and
WHEREAS, the financial resources of cities to provide these necessary service and
improvements are limited; and
WHEREAS, various state and county sources have special funds available to supplement city
projects, which are awarded on a population allocation and project specific basis; and
WHEREAS, the City staff has pursued obtaining these funds in order to maximize the local
public benefits of these funds; and
WHEREAS, the grants identified herein will net the City of Federal Way a total of Two-
Hundred Forty-six Thousand Five Hundred Twenty-Eight and No/IOO Dollars ($246,528) during 2006 and
2007; and
WHEREAS, the City commits to accountability by measuring and quantifying the results of
the funded programs;
NOW nIEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY
RESOLVES AS FOLLOWS:
Section 1. Agreements Authorized. For all projects identified in Column 1 of Exhibit A,
attached hereto and incorporated herein by this reference, the City Manager or his designated representative is
authorized and directed to develop scopes of work and execute such agreements with the agencies identified in
Column 2 of Exhibit A as are necessary to accept the grant monies identified in Column 3 of Exhibit A.
Res. # _, Page I
B-3
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Ss:~tigT!Z,---J~t~~jpJQ.fJ<~lJ!l_ds Authorized. The City Manager or his or her designee is hereby
authorized to receive the grant monies identified in Column 3 of Exhibit A attached hereto.
Section 3. Creation of Solid ,^,-i!_st~ 'project GrantF!!!lQ,'> Authorized. At the time of execution
of each agreement and acceptance of the grant fllllds specific to that agreement, separate projects shall be
established within the Solid Waste and Recycling Fund, into which monies specific to that grant project shall
be deposited.
Secti(:m 4. Man~r Shall Administ!;':r [unds. The City Manager or his or her designated
representative shall have responsibility for the administration ofthe grant monies received, and award of grant
projects to qualified vendors and contractors_ -"
Section 5. Identification of Source I:'unds. The approximate amounts and anticipated sources
of revenue for the grant fund projects are identified in Exhibit A attached hereto.
Section Jh__s..~y"eJ:~p i I i tv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this
resolution.
Section 7. Ratification. Any act consistent with the authority and prior to the effective date of
the resolution is hereby ratified and affirmed.
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Res_ # _, Page 2
B-4
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Section 8. Effective Date. This resolution shall be effective irnmediatelyupon passage by the
Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this day of ,2005.
CITY OF FEDERAl.. WAY
MAYOR, DEAN McCOLGAN
ATTEST:
CITY CLERK,
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Revised: 1/9/04
K:\FEDC\2005\SWR 2006-7 GRANT RESOLUTION. doc
Res. #_, Page 3
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