PRHSPSC PKT 09-12-2005
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, September 12, 2005 City HajJ
5:30 p.m. Hylebos Conference Room
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4. APPROVAL OF AUGUST 8, 2005 SUMMARY
5. COMMITTEE BUSINESS
A. Fireworks Update Information Mathcson
B. Diversity Commission Busincss Plan 2005-2006 Action Matheson/Walker
C. Federal Way Housing & Human Scrvices Data Information AlIen-Mpyisi O'Donnell
D. Recommendations for the 2006 CDHG Program Action O'Donnell
E Changes to HomeSight First IJomes Program Action O'Donncll
F. Madrona Park ~ A ward Contract for Playground Equipment Action Sanders
G. Departmcnt of Homcland Security Buffer Zone Grant for Wild
Wave and Enchanted Village - $50,000 Grant Action Kirkpatrick
6. PENDING ITEMS
. Community Center
. Madrona Park
. Thompson Property
. Animal Control
. Hy1cbos Park
. Transitional Housing
. Fireworks
7. NEXT MEETING - October 10, 2005 - in thc Hylebos Conference Room
8. ADJOURNMENT
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2005 Committee Members: Staff:
Jeanne Burbidge, Chair Donna Hanson, Director
Jack Dovey Mary Jaenicke, Administrative Assistant
Jim Ferrcll 835-6901
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City or Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, August 8, 2005
5:30 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Mayor Dean McColgan, Deputy
Mayor Linda Kochmar, David Moseley, City Manager, Derek Matheson, Assistant City Manager, Anne Kirkpatrick,
Direetor of Pub lie Safety, Karen Kirkpatrick City Attorney, Jenni Snell, City Attorney, Angelina AlIen-Mpyisi,
Human Services Manager, Donna Hanson, Director PRCS, Cary Roc, Director Public Works, Mary Jaenicke,
Administrative Assistant.
Excused: Council member Jack Dovey
Guests: Ed Sedlak, Citizcn, Merle Pfeiffer, Bob Hitchcock, Federal Way Festival Days.
Chair Burbidge called the meeting to order at 5:30p.m,
PUBLIC FORUM
Ed Sedlak: Mr. Sedlak spoke regarding his eoncern about illegal fireworks being setoff in the community. He stated
that the problem seems to be getting worse every year. Chair Burbidge stated that the Public Safcty department is
working on an aetion plan. City Manager David Moseley stated that they arc looking at four different areas: I)
Enforeement will eontinue, 2) Increase public edueation, 3) Change state law to confiscate and cite if the person is in
possession of fireworks, 4) Work with the Fire Department. Council member Ferrell stated that he would like to see
the city take a much stronger emphasis. He would like eitations to be issued, and have them go to court.
COMMISSION COMMENT
None
APPROV AI. OF SUMMARY
Council members Burbidge and Ferrell moved to accept the July meetin2 minutes as written. Motion passed.
BlJSINESS ITEMS
Federal Way Festival Days
Mr. Matheson provided a brief update on the upcoming Festival. The Festival will take placc on August 26-28,
2005. They have addcd a car show, and thcre will not be a beer garden this year. The Federal Way Festival
organizing group, Publie Works, Publie Safety and other eity staff have been working on the parade route. This year
the parade will stage on 31 zLh in front of Steel Lake Park. Staff has been working on the Memorandum of
Understanding, and it is estimated that the city is providing approximately $18,000 in in-kind support. Mr. Pfeiffer
has been in toueh with the Department of Transportation, and he has becn assured that construction work on the
317m round-a-bout will not occur during the festival. Mr. Hitchcock added that staff has been great to work with.
Resolution Relatinl! to the Adoption of the National Incident Manaeement System (NIMS)
Mr. Roe stated that this Resolution adopts NIMS, whieh is a protocol on how both Federal, State, Regional and
Local Governments will communieate in the event of an emergency. The mandate to adopt NIMS is eoming from
the Federal Government. Compliance is necessary to remain eligible for federal assistance when the President
declares disasters, to maintain eligible to apply for homeland security grant opportunities. Council member Ferrell
moved to approve the resolution to adopt the National Incident Management System and forward to full
council for consideration at its Septemher 6, 2005 meeting. Council member Burbidge seconded. Motion
passed.
Cancel the 2005 COUC Allocation to Federal Way Community Center for Senior Nutrition & Health
Improvement Proiect and Reallocate the Funds
Ms. Allen-Mpyisi is asking that the CDBG allocation of$89,825 to the Federal Way Community Center for Senior
Nutrilion & Health Improvement Projeet be canceled and the funds reallocated to the 2005 CDBG Contingency
Plan. The Kitchen, Senior Lounge and a Community Room were planned to be developed with the CDBG funds.
Thesc three arc as arc planned to be dedicated for senior use from 8:00 am to 5:00 pm, Monday thru Friday. After
PARKS, RECREATION, HllMAN SERVICES
& PUBLIC SAFICry COUNCIL COMMITTEE
Monday August 8, 2005 Summary
Page 2
these dedicatcd hours, the rooms would be available to be used for rental income. Federal rcgulations require that
the revenue for the portion of the facility that is assisted by CDBG is trackcd, and that the prograrn income is
returned baek to the CDUG program. Bascd on the business plan for the Community Center, the spaees would
generate revenue over the operating and maintenance cost that wcre intended to be used for the operation of the
entire faeility. Using CLJBG funds for the senior improvements to the Federal Way Community Center would not be
a good business deeision. The first priority ofthe 2005 contingency plan is for the Federal Way Housing Repair
Program, the remaining $2,000 would go to the Federal Way Boys and Girls Club. A 30 day public comment period
is required prior to eaneeling thc project and reallocating the funds. Couneilmember Burbidge is on the Board of
the Fedcral Way Boys and Girls Club, and recused herself from voting, which means this cannot be an action item
beeause there is not a quorum. This item will go to Couneil on September 6 as Couneil Business.
Proposed Ordinance Amendinl! Challter 6, Article I, Section 6-9 of the Federal Way City Code to authorize
the court to order restitution in Hit and Run cases.
Jenni Snell, City Staff Attorney explained that this is an Ordinance that authorizes the court to order restitution in hit
and run eascs where damages were not caused speeifically by the driver leaving the scene of the aceident. As it
stands now, rcstitution cannot be ordered for Hit and Run crimes unless damage was caused when the driver left the
seene of the accident. Council member Ferrell moved to recommend approval of the proposed Ordinance and
forward to full Council for first reading at the September 6, 2005 City Council Meeting. Chair Burbidge
seconded. Motion passed.
Proposed Ordinance Amendilll! Chapter 2, Article III, Sections 2~50 and 2-51 of the Federal Way City Code
for the allllointruent of Commissioners
Ms. Snell stated that there arc two parts to the Ordinance. The current code does not providc protocol for the
replacement of a Comrnissioncr in thc event of ineapacity. The second part is to authorize the Civil Services
Commission Chair to appoint an alternatc to commissioner status to fonn a quorum. Council member Ferrell
moved to recommend approval of the proposed Ordinance and forward to full Council for first reading at the
September 6,2005 City Council Mcetin~. Chair Burbidge seconded. Motion passed.
Tan!et Corporation Grant/Donation Award
Chief Kirkpatriek stated that this is a grant that the Department has applied for in the past. This year they applied for
a $1,000.00 donation to be used toward the purchase ofa laptop computer for the Police Explorer "K id Identification
Program". Council member Ferrell moved to approve and accept the Target Corporation Grant/donation
Award of $1,000.00 for the I<:xplorer Program and forward to Full Council for approval on September 6,
2005. Chair Burbidge seconded. Motion passed.
MOU Amon!?: the Participatine Law Enforcement Aeencies fonninl!: a Re!!.ional Automated Information
Network (UAIN)
This MOU will allow the City of Federal Way to join in with other cities regionally, and share the internal criminal
data bank. The data will be put into a central computer base system, and will eonneet to other regional, state and
national information systems. Council member Ferrell moved to accept the MOll Among the participating
Law Enforcement Agencies forming a Regional Automated Information Network (RAIN) and forward to full
Council for approval on September 6,2005. Chair Burbidge seconded. Motion passed.
MOll between The City of Federal Way Police Department and the City of Federal Way Information
Technolo!!.y Department on Security Clearances for Current Employees or Lon!!. Term Contractors havinl! or
, seekin!!. access to Police Software Aplllications and Databases.
City Manager, David Moseley clarified that this is an internal city MOU, and thcrcfore does not require Council
Committee action; it is an information item only. Chief Kirkpatrick explaincd that this MOU states that a full
criminal background check will be conducted on City of Federal Way employees or long term contractors that will
have access to the Publie Safety Departments criminal database records.
MOU amon!!. the Naval Criminallnvestieative Service and Participatin!!. Federal, State, County and
Municipal Aeencies for an Information Sharine Initiative Known as the Law Enforcement Information
Exchanl!e (LlnX NW)
Chief KirkpatTick stated that this Data Base system is very similar to RAIN. The City of Federal Way would connect
to L1nX, which would allow the department to have access to the Federal Criminal Data Base. This Database would
include information from the DBA, FIH and Secret Serviee. Council member Ferrell moved to accept the MOU
Among the Naval Criminal Investigative Service and Participating Federal, State, County and Municipal
PARKS, RECREATION, HUMAN SERVICES
& PUBLIC SAFKTY COUNCIL COMMITTEE
Monday August 8, 2005 Summary
Page 3
Agencies for an Information Sharing Initiative Known as the Law Enforcement Information Exchange (UnX
NW) and forward to full Council for approval on Scptcmber 6, 2005. Chair Burbidge seconded. Motion
passed.
PENDING ITEMS
Assistant City Managcr, Derek Matheson stated that he has a meeting scheduled with the Poliee and Firc Department
to diseuss fireworks. He stated that he would provide a brief report at the PRHSPS next scheduled meeting in
September.
ANNOUNCEMENTS
Nonc
NEXT MEETING - September 12, 2005 5:30 p.m. in the Hylcbos Conference Room
ADJOURNMENT - Meeting adjourncd at 6: 12p.m.
5. -A
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
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DATE: September 12, 2005
TO: Parks, Recreation, Human ~UbliC Safely Committee
VIA: David Moseley, City Mana
FROM: Derek Matheson, Assistant City Mana~
SUBJECT: Fireworks Update
Policy Issue
What is the status of staffs efforts to create and implement a work plan to reduce the illegal use
of fireworks?
Background
At last month's PRHSPS Committee mceting, thc City Managcr reportcd that City staff would
work with thc Fcdcral Way Firc Dcpartmcnt to crcatc and implcmcnt a work plan to rcducc thc
illegal use of fircworks.
Representatives of the City Manager's Office, Police Department, and Fire Department met in
late August to kick-offthc effort. The parties established two goals: 1) reducc the numbcr of
fires and injuries, and 2) reduce the number of fireworks-rclated calls for service. The work plan
dividcs tasks among three tiers: education, enforcement, and legislation. It was agreed that
education is thc most effective tool to reduce the illegal use of fireworks, but enforcement is
necessary, as well.
One of the challcnges with enforcement is that most violators tend to be othetwise law-abiding
citizens who light fireworks during a family or social cvent. This places Police officers in the
difficult position of citing a generally "good" citizen in front of his/her family and friends.
However, it 'was agreed that there are repeat offenders and serious violators for whom a warning
and confiscation of fireworks is not adequate. Councilmembers also should be aware that an
incrcase in the number of citations next year may generate complaints about enforcement.
The following table summarizes the work plan as it currently exists, and provides a status report
for each task.
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Tier Task Status
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Education Develop and distribute a flyer Police to implement
outlining the City's fireworks
ordinance and penalties, and use
block watch groups, CERT/NET
teams, and volunteers to distribute
Include a reminder in the City's and City Manager's Offiee and Fire to implement
fire's newsletters
Issue a joint City/Fire press release Police and Fire to implement
to local newspapers before the
Fourth, and work with reporters who
havc an interest in writing fireworks
articles
Draft a City Manager/Poliee City Manager's Office to implement
Chief/Fire Chief op-ed for 10eal
newspapers before the Fourth
Make announcements at a Chamber City Manager's Oftlee to implement
lunch and service club meetings
Continue to have signs at the City N/A
limits saying that fireworks arc
prohibited
Include a reminder on Publie Police to implement
Works' electronic message boards
Include a reminder on private Police to implement
businesses' electronic message
boards
Explore the possibility of placing Fire to explore possibility
message boards at fire stations
Include a reminder in an early Fire to implement
sununer Lakehavcn utility bill
Include a reminder in the School Fire to implement
District's ncwsletter
Include reminders on the City's and Police and Fire to implement
Fire's website
Broadcast multiple reminders on TV Police to implement
Channcl 21
Scnd a letter to retail businesses to City Manager's Oftlce to implement
remind them not to include
fireworks in their summer 2006
inventory orders
Enforeement Continue to deploy a team of Police Police to implement. Staff would appreciate Council
offieers dedicated to fireworks feedbaek on whether to expand this team to other days
enforcement on the Fourth before the Fourth. (Financial/operational impact)
Issue eitations to fireworks violators Police oftleers will continue to have discretion whether to
cite or wamleonfiscate
Cite for fireworks use even if it does Police officers will have this option
not occur in the presence of Police
oflicers, and forward sueh eases to
the City Prosecutor for possible
action
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Tier Task Status
Explore the possibility of Police The City Attorney has concluded that civil citations are not
officers issuing civil citations for necessary, as the City's fireworks ordinance gives Poliee
fireworks possession officers the authority to issue criminal citations for
fireworks possession. This will be an option for Police in
2006. Offieers will continue to have diseretion whether to
cite or warn/confiscate.
Explore the possibility of training Poliee to explore possibility
neighborhood leaders and
volunteers to report fireworks use in
a manner useful to Police, i.e.,
specific address, license plate
number, ete.
Explore the possibility of creating a Police to explore possibility
system to analyze calls for serviee to
look for patterns and repeat offenses
Legislation Pursue legislation that would allow The City Attorney has concluded that legislation is not
Poliee offieers in eities that ban necessary, as the City's fireworks ordinance gives Police
fireworks to issue criminal citations officers the authority to issue criminal citations for
for possession of fireworks fireworks possession
Pursue a statewide ban (or stronger The Fire Chief is working with his state assoeiation to
restrietions) on fireworks, to pursue this. In addition, the Deputy Police Chief serves on
eliminate/reduce spillover from a King County Police Chiefs Association eommittee that is
jurisdictions that allow fireworks studying fireworks issues in cities that have bans versus
those that allow fireworks.
The interdepartmental group will continue to meet throughout the year to maintain a focus on the
problem and to work on tasks that may take several months to implement.
Staff Recommendation
This item is information only, but staff would appreciate feedback from Councilmembers.
f\~3
S.B
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: September 12, 2005
TO: Parks. Recreation, Human Services & Public Safety Committee
VIA: David Moseley, City Mana~ ~
FROM: Ron Walker, Diversity Commission C~
Derek Matheson, Assistant City Manage
SUBJECT: Diversity Commission Business Plan 2005-2006
Policy Question
Should the Federal Way City Council approve the 2005-2006 Diversity Commission Business
Plan as presented?
Background
Attached is a copy of the 2005-2006 Diversity Commission Business Plan as approved by the
Commission at its August meeting. Per City Council direction and the Diversity Commission
bylaws, the Commission is presenting the plan to the City Council for approval.
This year's plan calls for management of the Martin Luther King, Jr. Celebration, a new MLK
Leadership Breakfast, and support for the campaign to build a monument to Martin Luther King
in Washington, D.C.; providing culturally diverse books to libraries and nonprofit organizations
for the enrichment of young readers; developing an international flag collection that is purchased
and donated by cultural groups to display at public events, parades, and facilities; partnering with
AmeriCorps on community building projects in diverse neighborhoods such as Westwayand
Camelot; offering suggestions to the City Manager and City staff that will help to achieve and
maintain a labor force that reflects the diversity of Federal Way; continuing the Commission's
public relations efforts via all media forums; periodic attendance and reporting at City Council
meetings; and inviting guest speakers to address the Commission on relevant community issues.
A Commission representative will be present to provide an overview of the proposed projects.
Options
1. Recommcnd that thc full City Council approve the 2005-2006 Diversity Commission
Business Plan and placc before the Council on October 4,2005 for approvaL
2. Rcturn the 2005-2006 Diversity Commission Business Plan to the Commission with direction
for revision.
1
B- \
Staff recommendation
Choose Option 1 to approve the 2005-2006 Diversity Commission Business Plan and place
before the full City Council for approval on October 4,2005.
Committee recommendation
Forward option ~ to the full City Council for approval on October 4,2005.
2
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FEDERAL WAY DIVERSITY COMMISSION
BUSINESS PLAN 2005-2006
Purpose: Advises the City Council on policy matters involving the community's cultural
and ethnic differences, ensuring that these differences are eonsidered in the
decision-making process.
Mission: To help Federal Way become a community which is united amidst diversity,
where each individual is respected, equally valued, equally needed and equally
cherished. Equality is not sameness; it is equivalent value.
Members: Ron Walker (Chair), Dorry Peterson (Vice-Chair), Antwan Tinsley, Diana
Gonzalez, Bryan Cooper, J. Lee Cook, Jacqueline Piel, Dawn Williams, Jason
Weiehert; with Christine Martin and Suzanne Smith (Alternates).
Projects Martin Luther King Event
Manage the 2006 Martin Luther King, Jr. Celebration and a new Leadership
Breakfast; support the campaign to build a monument to Martin Luther King in
Washington, D.C. (January 2006)
Book Donations
Provide eulturally diverse books to libraries and nonprofit organizations for the
enrichment of young readers. (March 2006)
International Flag Collection
Develop an international flag collection that is purchased and donated by cultural
groups in the city. Display at publie events, parades, and facilities. (January
2006 - Ongoing)
AmeriCorps Partnership
Partner with AmeriCorps on community building projects, especially in diverse
neighborhoods such as Westway and Camelot. (Ongoing)
Human Resources Assistance
Offer suggestions to the City Manager and staff that will help them aehieve and
maintain a labor foree that reflects the diversity of Federal Way. (Ongoing)
Diversity and Public Relations
Promote commission programs and diversity through all media forums, including
local and ethnic newspapers, Channel 21, City Update newsletter, award
opportunities, sehool assemblies, Speakers' Bureau, website, eommission
brochure, and event attendance. (Ongoing)
City Council Liaison
Attend City Council meetings periodically to increase Commission involvement
and give visibility to the Council and community. (Periodie)
Guest Speakers
Arrange for guest speakers at meetings to address community issues. Invite
community members to attend these meetings. (Ongoing)
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5.L
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE
Date: August31,2005 ~
From: Angelina Allen-Mpyisi, Human s~nager
Kelli O'Donn II, BG Coordinat
Via: David M e Manager
Subject: Federal Way using and Human Services Data
The Community Development Department's Human Services Division is pleased to present detailed
information concerning the City of Federal Way's efforts to address the affordable housing and human
services needs for low-income individuals and families living in Federal Way.
Community Development Block Grant Funding History
The City of Federal Way has allocated CDSG funds to address housing needs in our community since
1991. Federal Way has allocated approximately two-thirds (67%) of available CDSG Capital Funds, over
$4 million, to address the following housing needs:
Homelessness (includes emergency & transitional)
CDSG investment: $1,026,461
Housing % by Category: 24%
% Total of CDSG Capital: 16%
Creating & maintaining affordable permanent (includes rental and senior) housing
CDSG investment: $1,420,745
Housing % by Category: 34%
% Total CDBG Capital: 23%
First time homebuyer's assistance
COBG investment: $300,000
Housing % by Category: 7%
% Total CDSG Capital: 5%
Home repair
CDSG investment: $1,452,179
Housing % by category: 35%
% Total of CDBG Capital: 23%
Recently the City entered into a new InterJocal Agreement with King County to continue our participation in
the King County CDSG Consortium from 2006-2008. Through the new Interlocal Agreement five percent
of our CDBG funds will be dedicated to the Housing Stability Program and twenty-five percent of our funds
will be committed to the Housing Repair Program. These programs have been identified as a need in our
community and will help to keep Federal Way residents in housing that is in good repair.
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Federal Way Housing & Human Serviees Data
Page 2
In addition to providing Capital funds the City of Federal Way allocates a percentage of its General Fund
and Community Development Block Grant (CDBG) Public Service dollars to support human service
programs. The City's support of these human services programs is essential to make sure that
households have the means to pay their rent, prevent homelessness, and take care of their basic needs.
Rental housing affordability from the City's draft Housing and Human Services Consolidated Plan
Housing is considered affordable when a household pays no more than 30 percent of their income for
housing. Attachment 1 is the Department of Housing and Urban Development (HUD) 2005 Income
Guidelines table, which provides you with information concerning the income level for households below
30 percent of median income through 80 percent. Table 14 shows the number of households who can
afford a specific unit by income category.
Table 14
UNITS AFFORDABLE BY INCOME CATEGORY
Yo Total Units 2.0% 19.4% 43.0% 35.6%
Source: State of the Cities Data Systems, US Department of Housing and Urban Development (derived from 2000 Census
data)
Based on HUD estimates, only about 20 percent of all housing units are affordable to households earning
less than 50 percent of the median income. For households making less than 30 percent of median
income very few units are affordable.
Market Rate Rental Housing
The market data in Table 18, on page 3, is taken from the City's Housing and Human Services
Consolidated Plan. It shows that extremely low-income households would pay well in excess of 30 percent
of their income in order to rent the average priced rentaJ unit of any size. At 50 percent of the median
income, affordability depends on the size of the unit and the household, and for low-income households at
80 percent of the median income, all average-priced units are affordable. A recent King County
assessment of housing affordability noted that there is a generous supply of rental housing affordable to
most households earning 50-80% of median income. However, below 40 percent of median income, the
availability of affordable units falls off sharply. This data is consistent with rental prices in the Federal
Way market. 1
The City's draft Housing and Human Services Consolidated Plan notes that,
"Housing costs for 39 percent of Federal Way renters is more than 30 percent of their
income and for 17 percent, housing costs exceed 50 percent of their income. This
translates into a deficit of about 3,000 affordable units for those with extremely low incomes
1 "The Eighth Annual Report on Progress in Implementing the King County Countywide Planning Policies, King County
Benchmarks 2003, Affordable Housing: King County Office of Budget, 2003.
C-2
Federal Way Housing & Human Services Data
Page 3
(less than 30 percent of the median income) and about 700 units for very low-income
households (between 30 percent and 50 percent of the median income). Households with
incomes of less than 40 percent of the median income are least likely to be able to afford
housing in the Federal Way rental market without some form of assistance."
Table 18
AFFORDABILlTY OF FEDERAL WAY'S 2004 AVERAGE RENTS
AT 30%, 40%, 50%, AND 80% OF MEDIAN INCOME
1-19 Units
1 BR $586 $408 ($178) $545 ($41) $681 $95 $1,006 $420
(1 person)
1 BR $586 $467 ($119) $623 $40 $778 $192 $1,150 $564
(2 people)
2BR $818 $467 ($351) $623 ($195) $778 ($40) $1,150 $342
(2 people)
2BR $818 $526 ($292) $701 ($117) $876 $58 $1,294 $476
(3 people)
3 BR $1,207 $583 ($624) $779 ($428) $973 ($234) $1,438 $321
(4 people)
3BR $1 ,207 $631 ($576) $841 ($366) $1,051 ($156) $1,553 $346
(5 people)
4BR $1,426 $725 ($701 ) $966 ($460) $1,207 ($219) $1,783 $357
(7 people)
4BR $1,426 $771 ($655) $1,028 ($398) $1,285 ($141) $1,898 $472
(8 people)
20+ Units
1 BR $673 $408 ($265) $545 ($128) $681 $8 $1,006 $333
(1 person)
1 BR $673 $467 ($206) $623 ($50) $778 $105 $1,150 $477
(2 people)
2BR $773 $467 ($306) $623 ($150) $778 $5 $1,150 $377
(2 people)
2BR $773 $526 ($247) $701 ($72) $876 $103 $1,294 $521
(3 people)
3 BR $1,039 $583 ($456) $779 ($260) $973 ($66) $1,438 $399
(4 people)
3BR $1,039 $631 ($408) $841 ($198) $1,051 $12 $1,553 $514
(5 people)
Source: Dupre + Scott, Huckell/Weinman Associates, Inc.
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Federal Way Housing & Human Services Data
Page 4
To address the housing affordability gap for households we believe that a regional effort is more efficient
in addressing this issue with participation by Federal Way and other jurisdictions. This strategy supports
King County's Countywide Planning Policy regarding affordable housing. King County's 2003 Benchmark
report for affordable housing states that:
"All jurisdictions shall share the responsibility for achieving a rational and equitable
distribution of affordable housing to meet the housing needs of low and moderate-income
residents in King County... The distribution shalL.. recognize each jurisdictions shall
participate in developing Countywide housing resources and programs to assist the large
number of low and moderate-income households who currently do not have an affordable,
appropriate housing. These Countywide efforts will help reverse current trends which
concentrate low-income housing in certain communities and achieve a more equitable
participation by local jurisdictions in low income housing."
The Benchmark Report further indicated that the goal of an equitable distribution of affordable housing
remains unfulfilled. The low income housing supply was concentrated in sixteen out of 40 jurisdictions,
eleven of them in South County. No Eastside cities had a sufficient proportion of housing for low-income
households. Countywide, only 1.2% of all housing is affordable to the very low-income group.
Government Provided Subsidized Housing
King County Housing Authority (KCHA) owns 143 units of public housing located in Federal Way (4.3
percent of all KCHA-owned housing) and administers the Section 8 housing vouchers used by Federal
Way residents. Over 1.100 households in the City rely on Section 8 rent subsidies. These households
represent 17.9 percent of all voucher-holders receiving assistance through KCHA, and 29.7 percent of all
voucher-holders in South King County.
Because of continued changes to the federal funding environment KCHA and Housing Authorities
throughout the United States are faced with challenges to the Section 8 Voucher program. The federal
government has started to cut funding for Section 8 vouchers. In fiscal year 2004, KCHA was only able to
award 50 new vouchers for elderly disabled households. Since that time the Department of Housing and
Urban Development (HUD), has not provided additional funding to enable KCHA and other Housing
Authorities to issue new vouchers. Currently Federal Way residents make up 7.9 percent (418
households) who are on the Section 8 waiting list and 9.4 percent (363 households) are on the public
housing waiting list. Also, for the first time in the history of the Section 8 program, the federal government
will not cover cost increases in the Section 8 Program that are due to increases in household size, more
participants living in higher rent areas in the county, reductions in household income, or higher-than-
predicted rents in the private market. Cuts of this magnitude could seriously impact Jow-income
households continued ability to access rental assistance and housing affordability.
Emergency Shelter and Transitional Housing
Based on the City's draft Housing and Human Services Consolidated Plan there are 26 transitional
housing units, and residents have access through several agencies to motel vouchers for emergency use.
In addition, Federal Way residents can access emergency and transitional housing in other parts of the
County, subject to its availability. The following table from the City's Housing and Human Services
Consolidated PJan includes the facilities and programs that are located in Federal Way. DAWN, Catholic
Community Services. the South King County Multi-Service Center and other providers have moteJ
vouchers, emergency shelter, and/or transitional housing that can serve Federal Way residents, but are
not reserved specifically for Federal Way.
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Federal Way Housing & Human Services Data
Page 5
Table 24
Federal Way's Emergency and Transitional Housing Resources
Families Federal Way Community Care Motel vouehers for 12 nights, a family can
Giving Network only use one every 12 months.
Families Multi-Serviee Center 3 transitional housing units (town homes)
Families Exodus Housing 1 transitional housing unit
Homeless women and FUSION with Federal Way 8 transitional housing units
children, including Care Giving Network and the
Victims of Domestic YWCA
Violence
Victims of Domestic Salvation Army Motel vouchers
Violence and
Women with young
children
Victims of Domestie Federal Way Police Department Motel vouehcrs for one night, a family can
Violenee and Families only use one every 12 months.
with children
Single men in recovery Multi-Service Center 14 transitional beds, in 2 SF Homes
Source: Safe Harbors Project's Inventorv o{Homeless Units Seattle/King County, June 2003, updated based on conversations with providers.
Federal Way is also experiencing a growing homeless youth population. Auburn Youth Resources, which
is providing case management and supportative services to homeless Federal Way youth recently asked
their clients what specific type of services would they like to see offered in Federal Way. Shelter and
transitional housing services for both male and female was cited as the primary service and a drop in or
recreationlresource center was identified as a secondary service that would benefit youth.
Most of the Jimited number of emergency shelters and transitional housing for youth in King County are
located in Seattle2. In all South King County, there are only 23 emergency shelter beds for youth,
including pregnant or parenting teens, and 14 transitional housing units. Federal Way has no shelters or
transitional housing for homeless youth.
Homeless Housing and Assistance Act - HB 2163
The passage of the Homeless Housing Assistance Act will increase the resources availabJe to serve not
only our community but in the region. By continuing to build on the regional partnership formed through
the Regional Affordable Housing Program (RAHP), these additional funds can be used to end
homelessness through the Committee to End Homelessness in King County or another regional
partnership. If the City of Federal Way were to consider opting in for a share in the program, based on
our calculations, the City wouJd receive approximately 3 cents for every $10 collected to administer these
2 Two youth shelters in Seattle have recently closed and have been reopened as transitional housing for young adults, ages 18-
25. Another Seattle shelter also recently changed from serving youth from 14422 years of age to serving those 18 to 25 years of
age. This has had a major negative impact on shelter options for youths countywide.
G-S
Federal Way Housing & Human Services Data
Page 6
funds locally. King County estimates that through this program an additional $2.5 to $3.5 million will be
received annually. However, because the City's share is approximately 3 cents for every $10 collected our
annual share will range between $12,500 to $17,500. The amount of revenue generated would not offset
the cost of preparing a separate ten-year plan to end homelessness for Federal Way and implementing a
separate census and reporting system, which are both required if we opt in the program. A regional effort
is more efficient in addressing the homeless issue with participation by Federal Way and other
jurisdictions. King County has made progress as a region to adopt a plan to end homelessness and
provide regional funding. This regionaJ partnership should help strengthen the future applications of
nonprofit housing agencies when applying to the State for grant funds through HB 2163.
Please contact Kelli O'Donnell or me if you have any questions regarding this report. I can be reached at
(253) 835-2650 and Kelli can be contacted at (253) 835-2653. Our email addresses are:
anqelina.allenmpyisi@citvoffederalway.com and kelli.odonnell@cityoffederalwaY.com.
&(P
5.D
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date: September 6, 2005
From: Kelli O'Donnell, CDSG Coor
Via: David Moseley, City Manage
Subject: Recommendations for the 200 CDSG Program
Background
The Human Services Commission is pleased to present the recommendations for the
2006 Community Oevelopment Block Grant (COBG) Program. The Council Committee
is asked to review the funding recommendations and forward them to the full City
Council for final approval. Included with this memo is: (1) the Recommendations for
funding allocations of the 2006 COBG Program as of August 23, 2005; (2) a
contingency plan providing guidelines for adjusting grant awards should the funds
available increase or decrease; (3) recommended funding conditions for 2006 capital
projects and public service programs; (4) Planning and Administration Budget - Staff
Recommendation; (5) a two-page overview of the COBG program guidelines; (6) a
reference copy of the City's COBG Funding Strategies; (7) 2005 second quarterCOBG
status report for public service agencies; and, (8) Capital project summaries with
questions and responses.
Recommendation Process
The total amount of funds available for the year 2006 is estimated at $474,661.
Federal regulations limit the amount of COBG funds that can be allocated for public
service programs and planning and administration activities. The Human Services
Commission made their recommendations based upon the July 13 estimates of funds
available for 2006 in the following funding categories:
$310,985 Capital Projects
$ 81,838 Public Services
$ 81,838 Planning and Administration
$474,661 Total Available for 2006 COBG Program
Applications funded in 2005 for CDBG Public Services were for the 2005-2006 period,
with continued funding for 2006 contingent upon funds available and performance of
agencies in 2005. Funds available for 2006 have been reduced due to implementation
of 2006-2008 Interlocal Agreement with King County for the shared administration of
the COBG program and an estimated ten percent reduction to the COBG program by
Congress for 2006. The Human Services Commission proposed that the 2005
Contingency Plan be implemented for 2006 to address the funding shortfall at their July
meeting. The Commission reviewed the performance of 2005 COSG public service
agencies for the first six months of 2005 (Attachment 7).
Following approval by the City Council, the Human Services Commission reviewed
open COBG capital projects for 2006 funding. Six projects were identified as open that
0-\
would be able to utilize COBG funds in the 2006 fund year to benefit Federal Way
residents. Questions were forwarded to the agencies and the Commission reviewed
responses with the application summaries (Attachment 8). The Commission made
preliminary recommendations to fund three open capital projects at their July meeting.
Preliminary funding recommendations for 2006 capital projects and public service
programs were forwarded to agencies with notice of a public hearing. The Commission
hosted a public hearing on August 29,2005 to collect citizen comments on the
preliminary recommendations. The Commission also reviewed the Federal Way
planning and administration budget (Attachment 4) for the 2006 COBG program.
Public comments were considered as the Commission continued deliberations and
voted on the recommendations for the 2006 COBG Program. The Recommended
Funding for the 2006 COBG Program as of August 29, 2005, is attached (Attachment
1). Funding level by project/program was determined with the recommendation to wait
until third quarter performance data is available to recommend whether the Multi-
Service Center or the Emergency Feeding Program of Seattle and King County will be
funded for the Emergency Feeding Program for 2006.
The final amount of the 2006 COBG entitlement will not be known until Congress
appropriates funds for the program, expected to be in Oecember of 2005. The
Commission has developed a contingency plan should the amount of funds increase or
decrease in any of the funding categories for 2006. Please see the contingency plan
for detailed information (Attachment 2). In addition, the Commission recommends
conditions of funding for the capital projects and public service programs to address
specific concerns identified during the application review process (Attachment 3).
The Commission faced the difficult task of how to allocate the limited resources to best
assist low- and moderate-income residents of Federal Way. Complete applications for
each project recommended for funding will be available at the Parks, Recreation,
Human Services and Public Safety Committee meeting. The Commission is confident
that the recommended 2006 COBG Program complies with local and federal statutory
guidelines. At the same time, it offers a diverse portfolio of projects and programs that
predominantly benefit low- and moderate-income individuals.
Human Services Commission Recommendation:
The Human Services Commission recommended adoption of the Preliminary 2006
COBG Program at the August 29,2006 meeting. The Preliminary 2006 COBG Program
includes: preliminary funding levels for 2006 COBG Capital Projects and 2006 COBG
Public Service Projects; Conditions of Funding; a Contingency Plan should funding
increase or decrease, and the 2006 Planning and Administration Budget. These
recommendations to be forwarded to the City Council Parks, Recreation, Human
Services and Public Safety (PRHS&PS) Committee for consideration at their
September 12, 2005, meeting for recommendation to the full City Council.
Committee Recommendation
The Committee recommends approval of the Preliminary 2006 COBG Program that
includes: preliminary funding levels for 2006 COBG Capital Projects and Public Service
Projects; Conditions of Funding; a Contingency Plan should funding increase or
decrease, and the 2006 Planning and Administration Budget. It is further moved that
D-L
the City Manager be authorized to enter into the required agreements to carry out
Federal Way's 2006 CDBG program. This recommendation to be forwarded to the full
City Council for consideration at the September 20, 2005 meeting.
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Draft for Consideration at 08/29/05 Public Hearing Attachment 2
CITY OF FEDERAL WAY
2006 CDSG CONTINGENCY PLAN
The allocation process for 2006 Community Development Block Grant (CDBG) funds is based upon
an estimate of Federal Way's 2006 CDBG funds. The City will not know its exact grant amount until
after Congress passes the HUD Appropriation Bill. This is expected to occur by December 2005. For
this reason, the allocation process includes a contingency plan. The plan allows for adjustment up or
down based upon the final grant amount and/or any additional funds received as the result of project
cancellations or additional recaptured funds.
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects ~~ The City will apply any increase in the amount of CDBG capital funds as follows:
1. If additional capital funds are received, open CDSG projects serving Federal Way residents
that have been funded by the City of Federal Way and/or the King County CDSG Consortium
will be considered for funding.
2. Should no open projects be identified and/or the Council decide it is not in the best interest of
Federal Way residents to add Federal Way CDSG funds to the project(s), additional funds will
be carried over to the 2007 CDSG program year unless the Human Services Commission
requests new applications for funds and/or additional Council action is taken to allocate funds.
Public Service Programs - The City will apply any increase in the amount of CDBG public service
funds as follows:
1. If any additional public service funds become available, funds will be allocated in reverse
proportion from the 2005 decrease until the programs reach their 2005 funding level. These
programs are: Big Brothers Big Sisters of King and Pierce Counties, Federal Way Mentoring
Program; Community Health Centers of King County Federal Way Dental Access; Federal
Way Norman Center YMCA, CARES Program; Federal Way Senior Center, Adult Day Care;
Institute for Family Development, PACT program; and, ElderHealth Northwest Connections
adult day health program; and,
2. If any additional public service funds become available, funds will be allocated to the Federal
Way Norman Center for the CARES Program until each program reaches the total amount
requested for 2005; and,
3. If an additional $10,000 of pUblic service funds become available after the first contingency is
fully funded, funds will be allocated to Catholic Community Services for the Katherine's House
Transitional Housing program; and,
4. If less than $10,000 of public service funds become available and/or any additional public
service funds are received after the second contingency is fully funded, funds will be allocated
to 2006 CDSG Capital projects as determined above.
Planning and Administration - The City will apply any increase in the amount of CDBG planning
and administration funds as follows:
1. Any additional funds for planning and administration activities will be allocated to Planning and
Administration to cover administrative costs for Federal Way's CDSG program; and
1:J-s
Draft for Consideration at 08/29/05 Public Hearing Attachment 2
2. Additional funds not needed for administration of Federal Way's CDSG program will be
applied toward the costs of additional planning activities consistent with the King County
Consortium Consolidated Housing and Community Development Plan; and
3. Additional funds received not needed for planning and administration activities will be
allocated to capital projects in accordance with the priority order listed above.
SHOULD THE GRANT AMOUNT DECREASE:
Capital Projects- The City will decrease the amount of CDSG funds allocated for capital projects as
follows:
1. Any unallocated capital funds available will be decreased before reductions are made to
specific projects.
2. The Multi-Service Center Employment Services program will be decreased until it reaches the
requested funding level of $99,732; and,
3. Additional decreases will be made to 2006 CDSG Capital Projects in proportion to the
percentage decrease in grant funds. The following projects will be reduced proportionately:
the King County Housing Authority Southridge House Fire and Life Safety Sprinkler System;
the Multi-Service Center Employee Development Services Federal Way program; and, the
Multi-Service Center Garden Park apartments Rehabilitation project.
Public Service Programs - The City will decrease the amount of CDSG funds allocated for public
service programs as follows:
1. Decreases will be made to all public service programs in proportion to the percentage
decrease in grant funds until they reach the $10,000 minimum funding level.
Planning and Administration -- The City will decrease the amount of CDSG funds allocated for
CDSG planning and administration as follows:
1. Funds for additional planning activities will be reduced first; then
2. Funding for CDSG administrative activities will be decreased.
'D-~
Draft - 08/29/05 Public Hearing Attachment 3
2006 COSG ALLOCATIONS PROCESS
Funding Conditions for Capital Projects and Public Service Projects
All 2006 COBG Projects
1. An environmental review of Federal Way-awarded CDBG projects must be completed by
King County before contracts will commence.
2. All projects must comply with Community Development Block Grant Program
Regulations (24 CFR Part 570) and applicable King County Consortium policies as
outlined in the King County Consortium Consolidated Housing & Community
Development Plan for 2005-2009, as amended.
3. All CDBG projects shall comply with all applicable federal, state, and City laws including,
without limitation, all City codes, ordinances, resolutions, standards and policies, as now
exist or hereafter adopted or amended including land use and/or building permit
requirements and processes.
Federal Way 2006 COSG Capital Projects
All 2006 COBG Capital Proiects
1. Federal Way 2006 CDBG Capital Projects will contract with the King County Department
of Community and Human Services.
2. Federal Way 2006 CDBG Capital Projects must be completed within 17 months from the
beginning of the program year that funds are awarded unless an earlier date is stated
below and/or the Joint Recommendation Committee extends the project with input from
the City of Federal Way. This policy may be amended by the Joint Recommendation
Committee.
The following specific condition(s) address concerns that Staff and the Commission
discussed as they reviewed the applications.
King County Housing Authority ~ ~ Southridge House Fire & Life Safety Sprinkler
System
a) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as
amended ("URA") and/or Section 1 04{ d) of the Housing and Community Development Act of
1974, as amended ("Barney Frank Amendment") are triggered by this project and included
in the budget. Relocation requirements must be coordinated and verified with King County
Relocation Specialist.
b) Contract and reporting issues must be resolved between the King County HOUSing Authority
and the King County Housing Finance Program to ensure that this project can move forward
in a timely manner.
c) Section 504 and accessibility requirements must be met and may include making 5% of the
Page 1 of 3
D-l
Draft - 08/29/05 Public Hearing Attachment 3
units and common spaces ADA accessible as determined by the King County Housing
Finance Program staff.
d) If more than one source of Federal funds is used in this project, the most restrictive
conditions of the Federal programs shall apply. KCHA shall provide notification to the City of
Federal Way and King County Housing Finance of any conflicts between Federal programs
requirements. KCHA shall insure that all regulations for this project be in compliance for their
respective funding sources. In the event any item is found to be in noncompliance KCHA
shall immediately correct the item bringing it into compliance using KCHA funds only.
Multi-Service Center - Employee Development Services Project
a) Service units and units of service may be adjusted based upon the amount of funding and
refinement of the program service and unit costs definitions.
b) 2006 awards are contingent upon successful completion of the Multi-Service Center's 2005
CDBG Contract for the Employee Development Program.
c) The Multi-Service Center will continue to insure that participants in the Employee
Development Services Project are not receiving duplicative services from other agencies
such as the Washington State Employment Security, the Department of Social and Health
Services, and/or other programs. Clients eligible for similar employment services through
another program will not be included in the project funded by the City of Federal Way.
d) Services charged to this program must be offered in Federal Way to Federal Way residents.
e) The Multi-Service Center will continue outreach to ensure that the program is offered to
Federal Way residents that are currently under-employed to assist residents in progressing
toward a family wage job.
f) The Multi-Service Center will continue working with Federal Way employers to identify
partnerships for job placements and training needs for program participants.
Federal Way 2006 CDBG Public Service Projects
All 2006 COBG Public Service Proiects
1. If funded, service units and units of service may be adjusted based upon the amount of
funding and refinement of the program service and unit costs definitions.
2. 2006 awards are contingent upon successful completion of each agency's 2005 CDBG
Contract for public service.
The following specific condition(s) address concerns that Staff and the Commission
discussed as they reviewed the applications.
Big Brothers Big Sisters of King and Pierce Counties - Federal Way Mentoring Program
a) No specific conditions.
Page 2 of 3
b-8
Draft - 08/29/05 Public Hearing Attachment 3
Community Health Centers of King County - Federal Way Dental Access
a) Federal Way Dental Access Program funding is contingent upon the Federal Way Dental
Access Program receiving funding from Federal Way's 2006 Human Services General Fund
for a minimum of $15,900.
b) Funds awarded, as part of Federal Way's 2006 COSG program, must be used to provide
additional units of service above that provided by a 2006 Federal Way Human Services
General Fund award.
ElderHealth - Connection Adult Health Care
No specific conditions.
Emergency Feeding Program - Federal Way Emergency Feeding Program
a) Funds awarded, as part of Federal Way's 2006 COSG program, must be used to provide
additional units of service above that provided by any 2006 Federal Way Human Services
General Fund award.
Federal Way Norman Center YMCA - CARES Program (Children Active in Recreation and
Education Services)
No specific conditions.
Federal Way Senior Center - Adult Day Care
No specific conditions.
Institute for Family Development - PACT (Parents and Children Together)
a. Institute for Family Development - PACT funding is contingent upon the PACT Program
receiving funding for Federal Way's 2006 Human Services General Fund for a minimum of
$3,000.
b. Funds awarded, as part of Federal Way's 2006 COSG program, must be used to provide
additional units of service above that provided by a Federal Way 2006 Human Services
General Fund award.
Page 3 of 3
D-,
CITYOF ~, Attachment 4
Federal Way
MEMORANDUM
DATE: August23,2005
TO: Human Services Commission
FROM: Kelli O'Donnell, COBG Coordinator
SUBJECT: 2006 Community Development Block Grant (CDBG) Planning and Administration
Budget -- Staff Recommendation
Introduction and Background
As part of your funding recommendations to the City Council, the Commission will make a
recommendation regarding the use of 2006 COSG Planning and Administration funds. This
memo includes: background information on how the CDBG Planning and Administration funds
have been used in previous years and the staff recommendation for use of the 2006 COSG
Planning and Administration funds.
The total estimated amount of Federal Way's CDBG program for 2006 as of July, 2005, is
$818,381. Of this, $81,838 is earmarked for planning and administration of the City's CDBG
Program. The budget proposed by staff utilizes the full amount of estimated CDBG Planning
and Administration funds available, which is consistent with. past years: The planning and
administration funds available to Federal Way in 2006 have increased by $14,085 from 2005
due to the renegotiation of administration costs charged to Federal Way by the King County
CDBG Consortium.
Eliaible Uses of Planning and Administration Funds
Planning and Administration is one of three categories that the Department of Housing and
Urban Development (CDBG) has deemed as an eligible use of CDBG funds. Eligible uses of
Planning and Administration dollars include: personnel and related administrative costs used to
administer the CDBG program, planning projects such as studies, analyses, data gathering and
preparation of written plans and action items. Administrative costs include the cost of required
legal ads, office supplies, and travel and training. The proposed use of the City's 2006 Planning
and Administration Funds is consistent with the HUO eligibility guidelines.
Proposed Use of 2006 COBG Planning and Administration Funds
The proposed 2006 budget is outlined below, with the 2004 and 2005 budget provided for
comparison purposes. Below are the estimated costs and descriptions of each budget category.
COBG Plannin and Administration Bud et
Budget Category 2004 2005 Proposed
2006
Personnel Costs $79,079 $66,167 $75,938
Program Operating Costs $ 5,500 $ 1,586 $ 5,900
Consultant and Purchased Services $ 0 $ 0 $ 0
b~lD
Attachment 4
Budaet Category Descriptions
Personnel Costs - Includes the majority of the salary and benefits for the COSG Coordinator
(1.0 FTE). 2005 funding did not include any additional temporary administrative staff hours as
there was not adequate funding available in 2005. Funds available for planning and
administration that are not programmed will be added to Federal Way's COSG Capital funds.
Program Operating Costs - Includes legal advertising, training, mileage reimbursement,
equipment, and supplies necessary for administering the COSG program. Training funds for the
Human Services Commission's annual retreat are also included in this amount.
Consultant and Purchased Services - Includes special project funds for consultant or
purchased services. In past years, these funds have been used for updates to the Human
Services Comprehensive Plan, outcomes technical assistance to agencies, and development of
the COSG/Human Services photo display board. In 2003, the Human Services Commission
recommended that additional P&A funds be applied toward the cost of a Consolidated Housing
and Community Oevelopment Plan.
Local Strategy Addressed
The proposed use of 2006 COSG Planning and Administration funds is consistent with the City's
COSG Strategies, as noted below.
Strategy #3 - Address human services needs which focus upon self-support systems that
empower families and communities to make contributions to their own well-being and enhance
the quality of their lives. Provide technical assistance, planning and administrative services to
increase performance levels of COSG program participants.
Activity #4 -- Planning and administration funds will be used to administer the City's COSG
program and when additional planning funds are available, special planning projects will be
considered.
Staff Recommendation
Staff recommends using the full amount of 2006 COSG Planning and Administration Funds
available ($81,838) for the administration of the City's COSG program as outlined above.
Adoption of the 2006 planning and administration budget will be part of the Commission's final
recommendation for the 2006 COSG program.
If you have any questions about the planning and administration budget before then, please call
me at (253) 835-2653 or E-mail at kellio@fedway.org.
i)-I}
...-
Attachment 5
pERAb
.&.~..~. .
OVERVIEW
COMMUNITY DEVELOPMENT BLOCK GRANT -
INTRODUCTION The federal Department of Housing and Urban Development's
(HUD) Community Development Block Grant (CDBG) program
provides an annual grant to entitled cities and counties. The
purpose of this grant is to help develop viable urban communities
by providing decent housing and a suitable living envirorunent, and
by expanding economic opportunities, principally for low- and
moderate-income persons.
The City of Federal Way receives its CDBG allocation through the
King County CDBG Consortiwn. The allocation is based upon the
City's population and percentage share of low- and moderate
ineome individuals. The City implements programs by contracting
for services with its own departments or through area non-profit
agenCIes.
NATIONAL OBJECTIVES The Community Development Block Grant can be used to carry
out a wide range of community development activities directed
toward revitalizing neighborhoods, economic development, and
providing improved community facilities and public services.
The City funds CDBG programs by means of an annual application
process. Each project or program proposal is measured against
locally established goals and three nationally established
objectives. The national objectives support activities that:
. Benefit low- and moderate-income persons;
. Aid in the prevention or elimination of slwns or blight; or
. Meet other community development needs having a particular
urgency because existing conditions pose a serious and
immediate threat to the health or welfare of the community
where other financial resources are not availa,ble to meet such
needs (i.e. disaster recovery relief).
In general, the City of Federal Way does not exhibit the
characteristics necessary for a project to be justified under the
second or third objectives. Therefore, the vast majority of the
City's CDBG projects are justified under the first objective oflow-
and moderate-income benefit.
Source: Code of Federal Regulations Title 24, Part 570 (24 CFR 570)
U-12
--- ----
Attachment 5
The criteria for how an activity may be considered to benefit low-
and moderate-income persons are divided into four subcategories:
. Those involving area benefit,
. Those serving a limited clientele (i.e. the disabled or elderly),
. Those involving housing, and
. Those involving job creation or retention.
'ELIGIBLE ACTIVITIES Once a project meets a national objective, it must also qualify as an
eligible activity under local and federal requirements. CDBG
funds may be used for activities that include, but are not limited to:
. Acquisition, disposition, or clearance of real property;
. Rehabilitation of residential and non-residential structures;
. Construction of publie facilities and improvements, such as
water and sewer faeilities, streets, and neighborhood centers;
. Direct human services;
. Homeownership assistance programs;
. Activities relating to energy conservation and renewable energy
resources, and
. Assistance to for-profit businesses to carry out neighborhood
economic development or job creation or retention activities.
IMPLEMENTION OF The City, as a CDBG recipient, can undertake activities directly, or
ACTIVITIES can identify a sub-recipient to undertake activities. Sub-recipients
are public or private non-profit agencies, authorities, or
organizations. CDBO assistance to private for-profit businesses is
allowed with the addition of an extra level of regulatory scrutiny
and performance reporting. Exceptions to this rule include aid
given to microenterprises (businesses employing less than five
persons) and exterior rehabilitation of commercial buildings.
EXAMPLES Since Federal Way incorporated, a wide variety of programs and
projects have benefited from complete or partial CDBG funding.
. Reconstruction of sidewalks for wheelchair accessibility
. 'Transitional shelter for homeless women and children
. Signalized pedestrian crossing in a lower income neighborhood
. Child care subsidy program
. First time homeownership program
.. Domestic Violence Advocacy program
. Public improvements in the International District
. Home repair loan and grant program
Source: Code of Federal Regulations Title 24, Part 570 (24 CFR 570)
"D-/3
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Attachment 6
ilo=neRAL
~~ FlY"
COMMUNITY DEVELOPMENT BLOCK GRANT
HOUSING AND COMMUNITY DEVELOPMENT
STRATEGIES
The Housing and Community Development Strategies provide guidelines for the allocation of
CDBG funds and are consistent with the City's Comprehensive Plan developed under the Growth
Management Act and the Human Services Comprehensive Plan.
GOAL STATEMENT
Service needs for City residents far outweigh the availability of resources. As a relatively newly
incorporated jurisdiction with a large and diverse population, the City is faced with the challenge
of providing services that address needs in the areas of affordable and special needs housing,
human services and community development.
The City will use CDBG funds to develop a viable community in which quality of life is
enhanced by providing decent housing and a suitable living environment and by expanding
economic opportunities for low- and moderate-income persons.
OBJECTIVES
)- To fund projects which address local needs and strategies
)- To ensure that the basic human service needs of low- and moderate-income persons are
addressed
> To adequately address the City's housing needs to accommodate projected growth in low- and
moderate-income households, as well as senior and special needs populations
> To preserve the existing housing stock
> To stimulate economic development and strengthen the City's infrastructure
NEEDS
The City of Federal Way has identified housing and non-housing community development needs
through public involvement activities, studies, needs assessments, and planning processes.
1. Public and Community Facilities Improvements - Senior and Community Centers, Child
Care Centers, Parks and Recreation Facilities, and Health and Social Services Facilities
which predominantly serve low- and moderate-income persons and address severe health and
safety problems.
D-)t..j
Housing and Community Development Strategies
Page 2 of 4
2. Housing - Affordable housing for low- and moderate-income people, seniors, special needs
populations, transitional housing and emergency shelters, and preservation of existing
housing stock.
3. Accessibility - Modifications to community facilities and existing structures to remove
barriers and improve safety conditions especially for elderly and disabled persons.
4. Infrastructure Improvement - Neighborhood revitalization projects such as Surface Water
Improvements, Street, Sidewalk and Pedestrian Crossing Improvements, Transportation
Improvements, and Street Lighting.
5. Public Services - Projects which meet the following City Council human services goals:
)0> support basic human needs through funding of emergency services;
)0> support a strong service delivery system that increases public safety;
)0> provides support that supplements federal, state, and county programs designed to
increase self-sufficiency and independence; and
)0> support service models that improve community-based collaboration and build strong
neighborhoods.
6. Planning and Administration - CDBG Program staffing and administration, planning for
affordable housing resource development and potential annexation areas.
STRATEGIES
The City of Federal Way adopts the following three strategies to guide funding decisions for the
annual Community Development Block Grant allocation.
Strategy #1
Develop a range of housing opportunities aimed at increasing the supply of affordable housing to
accommodate the projected growth in low- and moderate-income households. Create housing
opportunities for seniors, youth, special needs groups and impact the availability of transitional
housing and emergency shelters.
~ Activity 1
Preservation of housing stock in existing neighborhoods has been cited as an important
community value in Federal Way, one which played a large role in the community's
decision to incorporate. The City will maintain a Housing Rehabilitation Loan and Grant
Program to maintain health and safety standards in the homes of low- and moderate-
income households and persons with disabilities.
~ Activity 2
According to established service providers, suburban homelessness is increasing. There is
a limited supply of transitional and emergency shelter facilities in South King County to
meet this overwhelming need. The City will continue to support local and regional
\::)-15
Housing and Community Development Strategies
Page 3 0[4
shelter and transitional housing service providers. The City will encourage and support
more homelessness prevention services, including youth shelter services.
).>- Activity 3
The City will explore a variety of methods to increase the supply of affordable housing
for low- and moderate-income families. The City will:
. Consider participating in a South King County regional entity to address housing
needs.
. Assess the value of pooling technical resources between jurisdictions to assist in the
development and implementation of housing policies and programs.
. Look at the benefits of collaborative efforts to coordinate local government money
and resources in a way that will attract greater private and not-for-profit investment
into affordable housing.
. Consider funding homeownership programs such as down payment assistance, sweat
equity, homebuyer education, community land trust or those that reduce development
costs or reduce mortgages.
Strategy #2
Prioritize and fund projects that strengthen the City's infrastructure and stimulate economic
development. Fifteen percent (15%) of the annual CDBG allocation will be targeted toward
projects categorized under this strategy.
).>- Activitv 1
The City will seek opportunities for public funding of capital facilities, services and
infrastructure by working with the Human Services Commission, and soliciting input
from the Management Team.
).>- Activity 2
The City will consider funding public and community facilities improvement projects
which address safety and accessibility issues particularly for the well-being of youth,
elderly, and disabled persons.
).>- Activity 3
The City will consider funding projects which encourage community development
activities such as job creation, downtown and neighborhood revitalization, and those
activities consistent with the City's Comprehensive Plan and Human Services
Comprehensive Plan.
).>- Activity 4
The City will consider funding capital transportation improvement projects which
connect low- and moderate-income housing areas with vital services in the City.
~--lL
Housing and Community Development Strategies
Page 4 of 4
Strategy #3
Address human services needs which focus upon self-support systems that empower families and
communities to make contributions to their own well-being and enhance the quality of their lives.
Provide technical assistance, planning and administrative services to increase performance levels
of CDBG program participants.
);> Activity 1
The City recognizes that problems faced by children and their families are complex in
nature and can result in dysfunction and tragedy if not addressed holistically. Solutions to
complex problems often require a variety of interactive approaches designed to create
environments which provide people with the tools to help themselves.
The City will fund projects and agencies with a holistic approach to service delivery and
demonstrate the ability to leverage funds and network with other service providers.
);> Activity 2
The social environment for youth is often volatile and filled with life-threatening
circumstances. Collective efforts between local community organizations, the School
District, and the City, may provide effective solutions that positively impact the young
people in Federal Way.
The City will consider funding projects which provide "at-risk" youth with more
recreational and educational alternatives.
The City will fund projects and public service agencies which assist families with
children in the areas of employment and youth services.
);> Activity 3
The City will participate in regional and local planning activities with King County, the
South King County Community Network Board, and other funders and jurisdictions to
coordinate funding approaches, policies and service delivery which facilitate a continuum
of care for people.
);> Activity 4
Planning and administration funds will be used to administer the City's CDBG program
and when additional planning funds are available, special planning projects will be
considered.
\)~Il
~
CITYOP ~.
Federal Way Attachment 7
MEMORANDUM
DATE: August 23, 2005
TO: Human Services Commission ~
FROM: Kelli 'O'Donn~lI, CDBG Coordinato' "
SUBJECT: First & Second Quarters 2005 Report on CDBG Projects & Programs
The report for the first and second quarter of 2005 Community Development Block Grant (CDBG)
Activity Summary report is attached detailing CDSG projects managed by the City of Federal Way. This
includes public service projects and planning and administration projects for 2005 as well as public
works projects and planning projects that may span additional years.
HIGHLIGHTS PLANNING & ADMIN/PUBLIC SERVICES:
. The 2005 Public Service contracts were not finalized and sent to agencies until the end of July'
2005. The contract between King County and the City of Federal Way was not received until July
21, 2005. This contract must be in place before subrecipient contracts may be executed, The
CDSG contracting process was delayed due to negotiations between King County and Federal
Way and the reorganization of the King County CDSG Consortium. Federal Way CDSG
agencies have been providing reports and invoices as quickly as p~ssible following signed
contracts being in place for 2005.
. Planning and Administration is currently under budget for 2005. Mileage and parking costs
incurred have not yet been charged to the program.
. The Federal Way Norman Center YMCA CARES program was running under budget in the
second quarter of 2005. The agency reports that the number of new families hasn't been as high
this summer but they anticipate a surge in the fall.
. The Emergency Feeding contract through the Multi~Service Center to expand emergency food
choices available for low-sodium and low-sugar food as well as diapers, and baby food was not
finalized until after the end of the second quarter. The agency purchased 296 pounds of baby
food prior to executing the contract and reports serving 1,630 Federal Way residents of whom
198 were children under the age of 4 in the first half of the year. The Multi-Service Center has
purchased food and diapers in the third quarter and expects to be on track with implementation
of the program by the end of the third quarter. Staff recommends delaying a recommendation on
whether the Emergency Feeding Program funding should continue at the Multi-Service Center or
the Emergency Feeding Program of Seattle and King County until the- third quarter reports are
received from both agencies. Additional information on the Emergency Feeding Program will be
presented at the meeting.
. The Community Health Centers of King County Dental Access Program continues to serve a high
capacity of clients. The accomplishment report, has been received and invoicing is pending
agency execution of the 2005 contract.
. PACT - Parents and Children Together is running over bUdget due to a high Federal Way case
load continuing from the end of 2004. The agency continues to receive referrals and has a wait
list pending the availability of therapists. Payment for the first half of 2005 is pending a minor
line-item budget adjustment.
D-I'6
. Federal Way Senior Center Adult Day Care has served a high number of unduplicated clients but
has had a reduction in the number of days due to the passing away of some clients. The
program is on track to meet their accomplishment goals by year end.
. ElderHealth Northwest Connections Adult Day Health Program continues to serve a high number
of Federal Way clients and is providing a high number of program days and hours of respite.
Payment is pending an authorized signature on invoices.
. Big Brothers Big Sisters of King and Pierce Counties invoicing is running late due to the delay in
the 2005 contract. Preliminary reports indicate that the agency is serving a high number of
Federal Way youth but is running behind on new youth matches and presentations/media hits.
Additional information received will be presented at Monday's Commission meeting.
HIGHLIGHTS CITY MANAGED CAPITAL PROJECTS:
. The Westway Street Lighting Project is completed with final punch list items being verified.
Billing to King County for the remainder of the project will occur in the third quarter.
. The Multi.Service Center Employment Services Project is exceeding goals and under spending
the allocation due to the reorganization of the program saving salary expenses.
. The Armstrong Neighborhood Park has been renamed Madrona Park following neighborhood
input. A Request for Proposals (RFP) was issued through the Small Works Roster and three
proposals have been received. Parks staff is evaluating the responses. The project is on target
to be completed by December of 2005.
COUNTY MANAGED CAPITAL PROJECTS:
the second quarter activity summary reports for King County managed capital projects is attached for
the Commissions' review. I will briefly review the report with ttie Commission at the meeting.
Please contact me at (253) 835-2653 or kellio@fedway.org if you have any questions regarding the
reports or any CDBGprojects or programs.
b-,~
COMMUNITY DEVELOPMENT BLOCK GRANT
CITY MANAGED PROJECTS
Summa Re ort for the Period Endin June 30, 2005
Perfonnance Measure
Annual % of Annual Total Grant Award % of Award
Program Description Goal YTD Goal Award Paid to Date Balance Paid
2003 Program (open projects)
976 Weslwa Street Ughting Project 160,000 151,953 8,047 95%
TBD Madrona ParK (Formerly Armstrong & Thompson) 75,000 1,080 73,920 1%
RFP Issued - construction b December 2005
Total 2003 235,000 153,033 81,967 65%
2005 Program
961 Planning & Administration 67,753 32.553 35,200 48%
962 CARES 32,398 13,787 18,611 43%
Unduplicated Persons Assisted 33 17 52%
Childcare Days 246 680 Goal Met
971 Emergency Feeding a 10,000 9,556 4%
Unduplicated Persons Assisted -.;;w-.j ~ 400 1630 Goal Met
Pounds of diaperslfood rovlded r) . 1566 296 19%
13,313 13,313 0%
60 935 Goal Met
125 1694 Goal Met
12,813 6,406 50%
20 26 Goal Met
226 111.25 49%
975 FW Senior Center Adult Day Health 11,606 5,803 5,803 50%
Undupllcated Persons Assisted 9 9 Goal Met
Days of Care 1094 512 47%
979 Multi-5ervlce Center Employment Services Proj 95,155 37,709 57,446 40%
Unduplicated Persons Assisted 69 82 Goal Met
Individual Development Plan 8. Related Services 52 80 Goal Met
Job P1acementllmprovement 16 19 Goal Met
981 ElderHealth NW Adult Day Care 10,000 5,000 50%
Unduplicated Persons Assisted 17 34 Goal Met
Program Days Provided 400 1621 Goal Met
Hours of Caregiver Res ite 2000 3035 Goal Met
983 Big Brothers Big Sisters of King Pierce Counties 17,124 17.124 0%
Unduplicated Persons Assisted 70 41 59%
Waiting Youth Matched (New) 28 9 32%
PresentationslMedia Hits 28 4 14%
Match Su port & Program Outcome 240 0%
270,162 101,703 168,459 38%
$ 505,162 $ 254,736 $ 250,426 60%
,
{ ,~-k()
COSG 2nd Qtr Accomplishment Summary Report.xls city projects 8/2412005 7:40 AM .
Attachment 8
2006 CDOG potential capital projects questions and responses with
original project summaries and questions and responses.
b~2'
City of Federal Way
Questions of Agencies with Open- CDBGProjects
Agency Name: Habitat for Humanity
Agehcy Contact: Diane Gallegos
Project Name: Habitat for Humanity Acquisition '
Note: Diane Gallegos indicated that Habitat for Humanity would not be requesting
2006 COSG funds for this project by telephQne on July 15,2005.
Current COSG Funding (2005 or open project):
1. What is the status of the project?
2. ' When wllHhe project be completed?
I
3. Will the project have any unfunded COBG Eligible expenses In 2006?
a. If no, please forward the above information to 'Kelll O'Donnell
b. If yes, what is the budget shortfall?
4. Have there been any changes to the project since original funding by the City of
Federal Way?
5. If you would like this project to be considered for 2006 COSG funds from the City
of Federal Way, please forward:
· a current budget identifying any funding shortfalls
· project schedule
· responses to the above questions
Please send the Information by e~mail to Kelll O'Donnell at
keIlLodonnell@.cityoffederalway.com by Friday, July 15, 2005. Please caU Kelll
O'Donnell at 253-835-2653 If you have any questions or additional time Is
needed to provide the requested Information.
--
D-:2 L-
. , fCDBG Capit~1 Af!PI.ications - Tab 4t
2005 COBG APPLICATION CAPITAL PROJECT SUMMARY
Tltle~ Habitat for Humanity Acquisition - Westway SixplexeS
Category: Capital Project '
Request:, $400..0.0.0..
Applicant: Habitat for Humanity of Seattle/S. King C<?untyc
.\'";!,
One Sentence Use of Funds ' ,
COSG funds will be ,used to acquire' property/substandaR:t hod sing , units that will' be rt!riOvated to
provkJe homeownership opportunities for Vf~ry lowwincome fammes (25-50% of median Incom~).
Eligible Activity:, Acquisition ".
National Objective: Low and Mod~rate Income Benefit - Limited Clientele - Agf;3ncy Maintains
Proof .~~
Env,ironmental Revl~w~~-~!~..~t.~fI'ui~'
'~=y: #1 De~elOp a'r~nge of housing 'op~rtunitieS'.~im~d ~tin~eaSirig the sup~iY'Of
affordable housing to accommodate' the projected g'rowth in low- and moch!..ate-incorne
households. Create housing opportunities for: seniors, youth~ special. need~ groups and impact .
the availability of transitional housing and emergency shelters.
Project Description ' '" " ' , ' ' ' .
Habitat for Humanity. of-Seattle/South 'King County. is requestlng$40o.,OOOfrb(n Federal,Way's
20.05 COBG program.forpropefty ~cquisition.and r~location.expenf;esfor 12 home,!:> inth~'
Westway'area ,of Federal Way. The proposal is to purenase twe) sixplexes tt:U;l~ are.:ii1,serious,
disrepair' and have'become.'a magnet for CliI1}i.Q:@lactivity. Habit~t propose~'purChasingthe.
units. at a cost of $30,900 each and has .budgeted $40,000 to meet federarrslocation ' .' ,
requirements. Habitat is participating in'the Building,lhe Bridge;co~lition that have been working
with the Federal Way Public . Safety Qepartment and neighborhood on a, "weed and seed~ '
campaign. The police department has completed the "weeding~ phase Of the' project .ana'
Habitat propqs8S taking the le~d with the "seeding" p,ortionofthe camp~ign by aqquiring and
renovating substandard' housing units in the Westway community. This would also create
homeownership opportunities for very low,.income families. Once acquired, Habitat for '
Humanity would utilize their volunteer and funding base ~o renovate the properties.
Feasibility
Demonstrated Need and Effect of Project
The 20.03 King County Benchmark Report (Affordable Housing) indicates that over 1/3 of aU
King County households pay more for housing than they, can afford. As a result: resources are
diverted from essentials such as food, health care, utilities and clothing. While 16% of all King
County households earn less than 30% of median income, only 1.9% of housing is affordable to
very low. income. The American Communities Survey (ACS) s~atisUcs stlow that 46% of all
:.' " ' renter households pay more thalithe recOmmended 30% of their im;:ome for housing costs. The
proposed pr,oject is~esign~d to assist verylo,//wincome households to'achieve' homeowriership
through an affordable housing Cost. and the u,se of volunta.er labor, donations and household
. sweat equity. Habitat sells th~ ccirripleted home to each family at cost, charging neither profit
nor intere'st with monthly paytnents that do not exceed 30% of the' family's income. Ifflilly
funded, the project will provide twelve families between 25--50.% of median income with a 2~3
bedroom home that is affordable. ;
. ..'
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure /evels) b ..... :2- 3
ICQ,BG' Capital A~lications - Tab 4t
The budget is based ul1Oh.esthnates by a realtor for the purchase and Habitat for Humanity staff
with a private developer. . CpBG funds would ~e used for acquisition and Habitat for Humanity -(
would raise additional funds to rehabilitate the properties. Rehabilitation of the units may be '
higher than nonnal due to the condition upon purchase. The current owner has not maintained
the units and six .of the twelve units cannot be occupied due to extensive building code
violations. The oWner has served jail time due to these issues and has been court ordered to
renovate the units or sell them. The actual cost of rehabilitation :cannot be detennined until
acquisition. Investment of COBG funds over 75% of the post.;rehabllitation value would raise
additipnal review by HUD that could slow or prevent the release of funds: A reliable appraisal
,estimaling the post-rehab value'should be a requiremel;1t of funding. The p~rchase Pripe Is
based upon realtor estimates. The current owner;has turned down n~P'lerous offers during,
, recent months~ A purchase and sale agreement with adequate time to clear environmental and
notification to tenants of relocation assistance should be required."before any funds are awarded
to this project Alternatively, the Commission/Council may wish to.award Habitat for'Humanity
funds for acquisition in the Westway neighborhood to assist With redevelopment of this
depressed'community. If either option is considered, ,Habitat for. Humanity,shQuld,berequired to
resolve outstanding environment ~ssues with King County on previ~us purchases and provide all
required documentation on pr.operties: purchased with COBG funds including security.
documents such as "deeds and notes, These requiremel:1ts would ensure that the applicant-
could meet the requirements. of future' COSG funding. '
Capacity of Applicant (to manage and/or provide long-term 'operating support)
Habitat for Humanity has a national model of providing home ownership opportunities to low. '
income :families'. Habitat for f1limanity of Se~ttlelSouth King County has exPerienced st$ff, and
will build its 1, OOIh home this year~ The: applicant has .had, difficulty .n dearing the environmental
review'on projects partially due.to changingrequlrem~tits by HUO'.and 'inadequate follow.up by
the agency with King County'sfaff to resolve' ~es as they',ari$e. Properties purchased ' (
previously with COSG funds have not had tI1&.required deed restrictions and notes. filed wittL,
~ing Collnty,to date. Habitat forHuman~Y'has beeli,suaca,ssfuJ proyiding long-teon support to
complet&d projects throughout Kilig County and has. a,commitment to the Westway. .
neighborhoOd to acquire ' and- renovate substandard housing. Ifomeowne[$ are req~ired.tc?, ..:.
attend classes on .ho/T1eown~rship and a two year warranty is provided on the hame. Families
pay a no-profit, mHnterest mortgage. to Habitat for Humanity that is affordable. Revenue'from
mortgages goes.to Habitat'~ -fund for humanity" to build more homes.
Project Revenue Sources
Federal Way CDBG $ 400,000 2004 Funds Received $0
Other COBG Funds, $ 0 Federal Way Share 41%
Private Funds/lnklnd $ ,575.300
rOTAL COST $ 975,300 ',.'.
;
Other Issues/toncerns/questlons: ,
1; ~nifoon Reloc:ation'Assistance and Real PmpeftyAcquisltion policles Act' of 1970 as .
amended 'rURN) andlo~ S~ction 194(d) of the Housihg and Community Developmeht.
-Act of 1974, as ame~de~ (~~am~y Frank ~~ndment~>, ar~ _!li~gered by this :project an:d
included in the bu~g.et. Relocation requirements I'11U8t be co~d,r)ated .and verified with,
the King County Relocation S~Cialist. Di$tributi'on ofa Ge,neral information Notice te)' be
distributed to the tenants should be 'negotiated in the plirChase,~nd sale option..
..
2. Applicant 'must receive written notification from King County Community Services (
Division . ~taff verifying that environmental review' is complete before any-choice limiting
activities. are taken, including purchase of the property.' ,Environmental must be
b- 2Lj
ICDBG Capital Al!Plications-Tab 41.
reviewed if any changes to the scope of the project ~re made from the 2005 COSG
application.
'3. The property has not yet been secured. A purchase and sale agreement allowing
sufficient time to clear environmental and allowing the distribution of the General
Information Notice for relocation should be in place before funds are awarded.
Alternatively, the Council/Commission may choose to fund acquisition in theWestway
Community with a deadline to have a purchase and sale agreement in place and all
required information provided to King County for envii"onmentat, relocation, and any
other COBG requirements. Specific language is required to be included in the purchase
and sale agreement for a "conditional commitment" clause, allowing the-applicant to
avoid purchasing the property if the environmental review reveals something that doesn't
comply with any one of the ehvironmental review r~ulations, then this feature cannot be
mitigated. This clause should be written into the purchase and sale agree!nent, and the
seller'must initial by that section to acknowledge tl)ey agree to tho~e terms. Sample
language is available fr9m the King County Enviromental Specialist.
4. Funding should be contingent upon resolving environmental concerns with King County
on Habitat's 2004 purchase of two properties inWestway using previous COSG awards
and providing King County Housing staff with the deeds and/or notes on properties
previously purchased with COSG funds.' Resolving these issues is necessary to s~ow
the applicants ability to utilize future COSG funds.
'"
5. COSG, funds cannot exceed 75% of the, post-rehab value of properties or additional
review will be requi~ed with HUDapproval of r~lease of f!Jnds for the project. This could
add significant time. and expense to t~oject.
6. Issues of future mutual, concerns for condominium owners need to be addressed such
as common area maintenance.and emergency repairs; fees; fonn~tiol1 of an association
arid related fees.
7. Preliminary environmental re~iew not yet complete.
", -. ...-.
~- 2--5,
. 'Questions and'Responses from Applicants
2005 COBG Capital Applications
Habitat for Humanity of Seattle/S. 'King County - Habitat for Humanity Acquisition
, ; Westway (,Tab 4)
..
01. What is the alternative if Habitat for Humanity is unable to reach agreement with the
property owner?
R1. 'The board of directors of Habitat for Humanity has made a ,commitment to theWestway
com'munity. We are 'working to organize a local initiative that involves a broad Collaboration'
of numerous parties~public'and private; for-profit and non-profit; civic organizations and
churches; landlords and tenants; people ,and agencies with all kinds of varying .interest in '
housing issues. We will determine the amount of substandard housing in the community ,and
setting 'a realistic date for solving the problem through a combination of new COl1struction,
rehabilitation, major repairs' and education opportunities fo(.,all of the Westway residents,
Although there:.are other substandard units lhat would be less complic~ted to acquire, we ,
have chosen to focus our initial. efforts on th~se 2 sixplexes,because they are in the greatest
state of disrepair a'nd the'landlord is under press4re to. sell the property or do the necessary
repairs. We feel that it is critical that we have an, early and very visible success in the '
community to gain support of current residents. We have already purchased 2 lots in
Westway and we wanUo insure that those new Habitat'homeQwners will.be part ota heal,thy
community. If a private developer purchas~s these units and- renovates them, we plan to '
purchase other available property in that same community that is deemed 'substandard.
02. The response to Question 16 of the application indicates that if CDBG funding is not
awarded at the requested level, ,the acquisition and construction wiU be'phased. What
phasing option~ would Habitat for HumanitypPepose.and'what would the cost be for each
option?
R2. Depending on the amount granted we would .plan to phase the property acquisition and
purchase one sixplex at a time. We would purchase"as much as possible using CDBG funds
and immediately begin renovation using nongovernmental funds. Due to the poor condition ,
of the property we do not have the option, of phasing construction-it would need to be
addressed immediately.
Q3. Has an appraisal of the proposed properties been done? .
"
R3. A formal appraisal is in process (Bill King, ValueOne in Federal Way) and should be
complete by the middle of next week.. We had a realtor ,do an,informal appraisal (Hogger
Maggio. Prudential) to arrive at the $180,OOO/sixplex amount. The County assessment of
.. the property is much greater than this but does not take into account the terrible condition of
the units. .
Q4. What is the geography of the "affiliate area" mentioned in response to question ~7?
R4. Habitat for Humanity of Seattle/South King County covers Seattle and South King
County to include Auburn, Burien, Des Moines, Enumclaw. Federal Way, Kent, Renton,
SeaTac, and Tukwila.
06/0912004 Page 1 of 3
D-2~
,Questions' and Responses' from Applicants
2005 CDBG Capital Applications
. ,
Q5. What is the latest date that rehabilitation of the units would be completed if the 'requested i ,
2005 CDBG funds were awarded and the acquisition was accomplished by April 2005 as ' \
indicated inihe application? .
R5. The health and safety hazards would' be dealt with immediately with full completion of
the rehabilitation no hater than December, 2005.
Q6. Is funding available to renovate the properties now or win additional fund ,raising be.
required?
R6. Additional fundraising:will be, required.in the form of. "hou~e sponsors'. We have.a..
number of churches and businesses in the area that sponsor homes with us each ye~r and
we cancour:at on them tocontin.ue: their sUPPo.rt with this, project. We have' verbal agreements
but do not start the process of signed pledges until'we have site control:"
'.'
Q7. The applicati6tf did not include: the IObatioh'ofthe proposed properties (Question 2);
information on the existing property descrip~ion (Question 9); or tpe required. letter from the .
King County Relocation Special~t. This information is' needed as soon. as 'poss;ble~
R7.; :. sixplex #1' parcel# 9320901110,9320901070, 9320901090.
9320901'-1.00, 9320901080, 932090t~, '. ' '.
addresses: 33316, 33308,,33312, 33314, 33310, 33318 24th Ave S Federal Way, WA
sixplex #2 parcel #9320900970,' 9320900880, 9320900990, . .
9320901000,9320900950,9320900960
addresses: 33325, 22232~ 3332'1,33319.33329,.33327 24th Ave S Federal'Way, WA
;
Q8. Are the number of bedrooms listed 'in the Housing Section of the application the same as
the exiting number of units in the properties?
R8. Yes,we'would nolplan to change th~ number of bedrooms,
_. t. ,- . '.
09. Has Habitat with Humanity contacted the City of Federal Way Community Development
Department to identify any building/zoning issues associated with the project?'
'R9. We have stayed'in regular communication with the code enforcement officer and we .'
have verified' that the,zoning allows us. to sell the properties as condominiums. This will be a
rehab project rather thEm new construction' so the environmental review will also be less ( (
complicated than in new construction.
06/0912004 Page 2 of 3
t:J -2- \ -
Questions and Responses from Applicants
2005 COBG Capital Applications
Follow~Up Questions:
Q10: Has the fonnal appraisal been completed? If so, what is the current value? Did the
appraisal i':l~lude an estimate of what the value will be post rehab?
R10.
Q 11:' What experience does Habitat for Humanity have with condominiums? Once acquired'
and rehabbed, how will Habitat resolve the following: common area maintenance and
emergency repairs; condomi.nium'fees; governance; fOrnling of an associat~on; any other
issues of condos.
R11.
'012. Has a purchase and sale agreement been reached with the property oWher of the two
sixplexes? If so, please furnish a copy. If not, what progress has been made in reaching an
agreement?
.
.....--
......'~.
i, ~..-2-~
,
06/09/2004 Page 3 of 3
:mUb CUHU funds Page 1 of 1
Kelli ODonnell- 2006 CDBG funds
lfrom: "Tom Jacobi" <Tom@HomeSightwa.org>
.0: <KellLODonnell@cityoffederalway.com>
Date: 7/26/2005 2:04 PM
Subject: 2006 CDBG funds
CC: "Tony To" <Tony@HomeSightwa.org>, "Kristin Pulall <kristin@HomeSightwa.org>
Kelli
In following up on our conversation regarding 2006 CDSG funds I would like to confirm that HomeSight will
not be requesting funds in this round. We will assess the need for future funds from Federal Way after the
pending program changes have been approved and implemented. I expect we may be requesting funds in
2007 once we have a viable program model in place and clients become interested in the South County
program again, hopefully by this fall.
Please let me know if you have any questions about this decision.
I look forward to hearing from you when you are back to discuss the Human Services Committee meeting at
the end of August and questions they have regarding the proposed program changes.
Tom Jacobi
waiving Loan Fund Manager
rlomeSight
5117 Rainier Avenue South
Seattle, WA 98118
ph. 206-760-4223
fax 206~ 760-4210
Visit our website at: http-:/IWWW.homesightwa,org
b-24'
file://C:\Documents%20and%20Settings\default\Local%20Settings\ Temp\G W}00003 .HTM 8/23/2005
--
ICDBG Capital A~lications - Tab .51
2005 COSG APPLICATION CAPITAL PROJECT SUMMARY
Title: FirstHomes Program
::.;1" : Category: Capital Project
Request: $350,000
Applicant: HomeSight
One Sentence Use of Funds.
COBG funds,. administered in the form of'a recaptureable.loan, will be used for firsMime buyer
purchase assistance loans to .hous~holds earning at or: below 80% of median income
purchasing new or existing homes in the city limits of Federal W~y.
, Eligible Activity:' Homeownership Assis~anGe
NationalObjectlve: Low and Moderate Income Benefit - UmitedClientele ...;.Agency Maintains
Proof
Environmental Review: ,Preli,!,inary"review indicates Phase 1 required estimated 2-5 months
with 1,.month public' comment period..
.LocaIStrat,gy' #1 DeveloP. a range of housing .opportunities aimed at increasing tl:1e. sl4Pply of
affordable , housing to accommodate the projected growth in, low- and moderate-incOme' .
households. Create. housing opportunities for s~niors, youth, spes:;jal needs groups.and'impact
the availability of transitionC;l1 housing and eme.rgeney shelters.. ". ,
Project Description
The FirstHomes Program is part off HomeSight's regional effortto create.1:10me. purChase: '
opportunities for low- and moderate..income first..time buyers. Funds.are rE!qu~sted forth~.
existing FirstHomes Program to assist Federal Way residents that -are at or. below 80%0('
median income bridge the affordability gap v3itfWl second mortgage. FkstHome'loans' 8r~:'.
currently for up to $25,000 each for a 30-y~ar loan at a 3% .!nterest rate wifh a deferred pr:in-cipal
payment for sevell.years. To.be eligible for the programlh'e:p4rchaser must be a first time;'
homeowner, demonstrate a need for loan assistance, and purchase. a quafifying home in.the
target areas of King County - within . Federal Way city Iimits'tQ .~$eJhe' r~q~ested CbBG funds.
Potential participants must comRlete the l:-lomeSigh~ Financic~1 S~rii3s and financial counseling
programs prior to' c!osing' orprovide documentation. of cornpletirig aoothe'" qualifying 'program.
The average Home~ig"t client income is 60% ofmedia~.!n~me. ,.,' , .
Feasibility, ,
Demonstrated Need~nd Effect of Project
The average client at HomeSight earns 60% of the median,. isnear1y 3, persons and'eams
approximately $43,140 grOss 'annually (total household:income; all workers). The maximum
income limit for'a household utilizing'RLF assistance i5.'80% oHhe:median. Even a' household
earning that max (example of 4 persons in household or $57,500) or-80% ofmedisn income,
can only'afford a home price of.$195,OOO; At the time. of application only 1 03 homes were
available 'at or below this price in Federal Way city limits (NW Multiple Listing SelVice). This
hqusehold is competing with hundreds if not thousands of . households looking to buy those
same 103 houses., Choices. for hous~holds under ~O%. are fewer and fewer as the income
approaches 50%. Data 'collected as part of Federal Way.!s Cpnsolidated Ptanning process
shows an increase in the g.ap. between horne selling 'prices anp. what is affordabJe to residents
below 80% of median income. The applicant proposes raising ~h~ maxir:tll,'m "ioan for the
FirstHomes program to $35,000 to meet the growing gap in housing affordability. As proposed,
the requE;}stedfi.mds would assist at leasf1 0 Federal Way re.siderits (5.7% of those seived by
program) irlachleving homeownersh~p. With the ~rrent $25;OOO'lirriit, 14 Federal Way clients
could potentially be assisted but may not be able to locate a hOrJ:1e hi Federal Way that is
, ,
b-3D
Ic.DaG C'apital A~lications .. Tab ~. \
\
affordable. HomeSightcurrently has 61 clients in the FirstHomes program that are_potential
home buyers for the City of Federal Way. Of those 61, seven are Federal Way residents.
(
Fiscal Evaluation (including appropriate funding SQurces, cost-effectiveness,. realistic.
expenditure levels)
HomeSight is requesting additional funding from the City of Federal W~y to provide additional "
loans to the existing program. The recommendation to increase the maximum loan'from
$25,000 to $35,000 can be addressed through the 'prpcess outlined in the:Subrecipient.Master
Loan Agreement entered into between King .Countyand HomeSight in October 2003.that
includes previously awarded Federal Way funds. If funded, projected Federal Way, clients
should be adjusted to reflect the current maximum loan amount. HomeSight- offers additional
loan .products to assist participants in the FirstHomes program in obtaining affordable homes.
HomeSight estimates the cost of preparing a borrower to, be $1,500 per client and conducts
sepsrate :fundraising to coVer this expense.
Capacity of Applicant(to maf!age and/or provide long-term operating suppotf) '; " .
HomeSight'has'helped low- and moderate-in,come hou$eholds become homeowners since ;,
1990, The request is ,a contlnuation.oftheFirstHomesiprogram previously funded by the-City~of
Federal Way with $240,000 of COBG funds. HomeSight has assisted 36 Federal Way'
homeowners of which' 19 received FirstHomes assistance. HomeSight has experienced staff
and obtained funds to match local jurisdictions Investment. The applicant is'expecting tQ',
average a non-local to local match ratio of-$2 to $1 over the next 5 years.
Project Revenue Sour~es 14.52%' ,-
Federal Way, CDSG $ ,350.Q90' Federal.Way Share
Other COSG Funds' $,. 385~000 , (
~ing county, HOME, . $,936.000' ......:..~, ,
Other Funds : ',$ 739.200 '-. ' '..
TOTAL COST> $2,410,200 ..
,
Other it?sue~i'concerns/qu~stions:'_.:. '. " ." .. '~'" .' '
1. Uniform .Relocatlon' AssistanCe and Raitt ProPerty ACquisition Policies Act'of 1970 ~s.
amen'ded ("uRA") and/or.Section 104(d) of the Hpu$i~g an~ 90rriniu,nity Developmeht
Act of 1974, as amended ("Barney Frank An:tendmerit") would be triggered by this
project if any homes purchased are rental occupied properties. A condition of funding'
should be that only owner occupied homes may-be -P!Jrchased with FirstHomes down .
'payment assistance. ., . , , ' '
2. Applicant mu~t receive written notification from KingGou~ty Com':f1unity Services
Divi~lon. staff verifying t~at environmental reyiew,is complete before any "choice limiting
,activities. ar.e taken, including, purchase of the property. J:nvironmental must be
reviewed if any changes t!l the scope of the projed:are made from the 2005 COSG
appli((Stion. "
3. Federal Way 2005 COSG ,funds applied to the 'FlrstHomes program should .be oontinFnt
upon cOmplial'lce with the October 2003 SUbrecipient Master Loan Agreemtlnt (SMLA)
between Hom'eSight and King County. Including the $25,000 maximum loan. The
proposed' increase'to. $35,000 should be considered separately as outlined In the SMLA
,by pa~icipating jurisdictions. .
4. HomeSight has raised th~ir- Internal policy for minimum amortiZing loan amount per' ( :,
household from $5,000 to' $1 0;000. It was incorrectly stated'in the application as $5,'000.
1)--~
Questi'ons and Responses from Applicants
200'5 COSG Capital Applicati"ons
HomeSight - Fii'stHomes Program (Tab 5)
Q1. How many new FirstHomes loans have been made to Federal'Way residents since October
of 20031 ProvJde a list of loans made to Federal Way residents with the amount of the
FirstHome loan and th~ income level for each resident. (Please do not include previ'ou$ly
_ pending,loans from Federal Way 2001- CDBGfunds or loans previ'ously reported.)
'.
R1.
SinCe signino, of the SMLA on October 28. 2003. no new loans have occurred inthe'CitvofFederal
Wav. Currently 61 households are clients in the FirstHomes program. Any,one of them is, a potential
- home buyer for the City of Federal Way . Of those 61, 7 are, Federal Way reside'1ts. p'rior to th~
signing of the SMLAHomeSight loaned $5,000 in amortizing RLFdollars 'C'Other Funds" as termed' in
the SMLA) 10 a buyer purchasing,iri TUkwila and $10,000 to a buyer purchasing in Kent-while-waiting
, for the SMLA negotiations to be completed., . .
Since signing of the SMLA on October 28, 2003, HomeSight has helped 5 -households buy homes
through the,FirstHomes program. Of the 5; twas assisted with.HomeSightRLF dollars and 4
purchased with no RLF loan assistance. Of these 4 not receiving RLF ,loan assistance; 1 received a-
special loan through another public partner. This loan is not part of the RLF.
The 1 household assisted since Obtober28, '2003 with RLF purchase assistance bought--in
Uni'ncorporated King County. The Duyerwas funded in the following "manner: King.County at
$25)OOO.{termed~as'''FUi1ds~ ilJ the SMLA); HomeSight's amortizing second mortgage product at
5,000 (termed ,as ~Other :Funds. ini,the'SMLA); and a Federal Home Loail"Bank grant of $5,000 (not
In the RLF; HomeSight-package). --;:;::-, " .
The household who bought (via a referral to another public'partner) purchased in Kent. Kent is a
partnering RLF investor however no funds were available at the time of buyer closing. HomeSight '
referred this clientto another product so the purchase could occur. The HomeChoice Program for
persons with diS8Qilities 'enabled this household to buy~
HomeSight is an Equal Housing Opportunity and Equal Hoqsing Lender. A buyer's city, of .purchase
often does not align with HomeSight RLF investor cities or place of residence. This is due.' to buyer
personal preference and/or location of available funds ~t the time and ability of buyer purchase.
Although a FirstHomes client may have a loan reservation and for example, begins looking in Tukwila,
by the time he/she finds something,funds in that city may be fully subscribed. The household-turns,
then toa City that does have funding or to unincorporated areas; HomeSight is often unable to fully
estimate locations of loan closing until the purchase & sale phase of the transaction.
.,. 'As of June 1,2004,3 clients have be~n prequalifiedand have reservations for RLF loan assistance tQ
buy through the FirstHomes Program. One is known to be interested in purchasing in Federal Way.:
. .... .
Q2. The capita~ project budget shows that the FirstHomes program .has received a total Qf $1
million in funding from the State Housing Trust Fund and King County and '$326,240 has been
raised in private funding. 'it was antiCipated that the Puget Sound Revolving Loan Fund would:
l capitalized with private investments from financial institutions, fQundations and
06/0912004 Page 1 af6
1>- 32-
.
Questio.ns and Responses from Applicants
2005' CDBG Capital Applications
. . corporations. During negotiations of the SMLA, HomeSight projected. a 2:1 ratio of private to ,
public funding 'over a five-year period. What progress is being made in achieving this goal? (.
R2. i
In the question above yoOmention ... ~. the 'Puget Sound Revolving Loan Fund would, be' capitalized
With private Investments from finaneiallnstitutions, foundations:Bnd cotporations. During negotiations
of thq SMLA, HomeSightprojeeted 8 2:1 ratio of private to public funding over a five-year period..
It .is possible,that the terms "private"'and "public" in t~~ SMLA (pg. 2, first paragraph) may hav~ ~~en
mixed up with the concepts of "local" match.versus "non-local" match. In the SMLA the .non-Iocal"
match was temied "Other Funds" (pg. 4 SMLA). In order for HomeSight to :raise money for the
Revolving, Loan. Fund or "RLF" outside of its, 3 target areas of Seattle, south King C()unty and\:
Snohomish County, it had to fir:st haye dollars from these 3 areas to '.use. as, leverage.' 'These .Iocal"
dollars were termed as "Local Funds" and "Funds" in the SMLA (pg~.' 3 & 4). Please. refer to the
SubrecipienUMaster Loan Agreement (SMLA) for details.
The intent of .wording ih.yourquestiori (also paragraph 1, pg. 2 ofthe SMLA) seems;to have been not
been written in the SMlA. The intent was this:
. .
The RLF anticipates a 5 year capitalization campaign beginning January 1, 2003 that-projects
inve,stments ,of approximately $2 o~ "Other Funds". (private or public sector investments thC\t are not
local in nature; includes State of Washington in~estments) to every $1 of 10<;:81. match deriving .from
cities or cOunties participating' in t~e RLF. This is~a: projection. It-is possible U1at cities 'and'counties
choose to put more dollars into the RLF than HomeSight originally anticipated. Therefore, this ratio at
the end of the 5 years may be slightJy different tfl~projected. All of this is based solely upon
success of the HomeSightRLF capital campaign. '.
Capitaliza~ion of the.RLF ,with "Other Funds" as they are defined in Part 1.of the SMLA officially:b~gan
January t~ 2003.. A few investments occurred priorto 2003 in a ~ramp-up" period. $3,520,000;W8S
raised as of 12/31/03. The SMLA's share is '$563,200. These funds are ready to loan today. An .
additional $1,100,000 in "Other Funds" is committed to the RLF and expects them to be under
contract by 12/31/04. When this contracting is complete, the.SMLA's share will increase from
$563,200 to $739,200. ..' .
Hom~Sight has 1 application for "Other Funds" pending for $1J~M. A decision from the 'national
foundation is expected September 2004.. HomeSight continues to seek additional match.to local'
dollars to meet client need. Look for updates! 2005 "Local Funds" requests are bejng' submitted in
2004 '(totaling $735,000) for the City of Renton, City of Tukwila, City of Auburn,' City of Kent and the
City of Federal Way.
As of June 1, 2004, HomeSigtlt has investments and commitments. !n.the RLF (aU target ar~as)
totaling $7,005,000. The non-local to local maJch ratio is $1.93:$1. This ratio is expected to fluctuate
over the first 5.years. of the RLF capital ~mpaign. We expect it to average at $2:$1.
,.
Q3.What oth.er progress. been made on the FirstHomes. program and the puget Sound
Revolving Loan Fund since the signing of the SMLA that is. not reflected in th& answers to th~
above questions? . '
06/09/2004 Page 2 of6
D-~3
'Questions and Responses from Applicants
, 2005 COBG Capital Applications
"
3~
firstHomes Progress
* $563,200 of the SMLA's $739,200 "Other Funds" share is iri-hand and ready to disburse to
SMLA partners. ,
* Successful lending of City of Federal Way ~xisting SMlAinvestments; 'only $8,700 ,Ieftl
* City of Kent SMLA existhig investment complet~ly spent! Recent loan payoff makes room for 1
more loan - ...-hence the first "revolve" happening in'that Cityl (See revolve information beloYt().
* City of Auburn .SMLA existing investment completely spentl
* Cif:Y of Tukwila SMLA existing investment completelyspentl , ' ,
* Ofthe initial $1,185.000 SMLA investment in the RLF, $823,000 was been disburSed prior to
signing the SMLA as clients clamored for the much needed 'a,ssistan~1 $~63i5600f King
County HOME dollars is ready for south County and approximately $98,090 has been re-paid
by F'irstHomes borrowers to be re-Ioaned :in the appropriate c!~ies.", ,
* New commitment 0(,,$700;000. King County HOME dollars (S~LA "Funds~) received and will
'soon be ready to match l1ew~ 2005 SMLA Cap.ital Requests (not including Renton I,mti! its City
-, funding is approved and is formally amended as a partner in the SMLA). . '
* Completion of a.multi-jurisdictional client outr~achpiece. See Attachment 2, attached,
, electronieally.to this set of q~estions. Currently available at community gathering pla<:es
throughout the King and Snohomish Counties. , ' '
* Completion of 2004 "Mariner Madness" game ticl<et giveaway as incentive to update client files
for ~,urchase after 2003 IRS tax filing:season'completed.
, * Addition of SMLA target area resident (Board member resides in Kent) to the HomeS,ight
; 'Board of Dir;ectors iti February 2004. (Thi~Board"isHof11eSig.ht's executivebodYi,not'theRLF
Advisory Committee.) '" ,::'.,.<~' , , ..,' ' .
* Acquisition' of a grant to c6mplete a 2004 multi.:culturarlmuIU.lingualoutreach'campaign in ,all
RLF target areas. Image being drafted during summer 2004,. ' . , , ' ,
* A~uisition of technical ~ssistance grant for a marketing: consultant to assist HomeSight with
branding image for RLF and the corporation for all jurisdictions. Consultation ,to occur
throughout 2004. '
. RLF Progress to Date '. " ',: ' " " ,,' ' ,
,* 'Exceeded year 1 CS:pitalizatkm goal (2003) by $305,000. $4,705,000 raised.
*50% of year 2 capitalization goal has been met at the mid-point of 2004.,
* 17% of2'005's capitalization goal is in, appli~tions pending.t", " "', '
* National foundation .from New York City approached HomeSight in May'2004 encoutaginga'
request to cover a portion of RLF operating costs. Operating costs. are'currently furid~d with
HomeSight c.orporatefundraising and not RLF operations fund raising. Foundation learned
about' HomeSight via the Neighborhood Reinvestment Corporation, a nafional non-profit
community development corporation affiliate group.
* HomeSightapplied for $70,OOO,of City of Renton funds to expand the RLF to that city. If
:t;. .' approved;,:HomeSight and the City. of Renton willbe requesting an' am~ndment to the',SM!A to
include Renton. Over 15 households have bought in tl1is city through FirstHomes; Many in the
. .
, pipeline request this ,location. They seek cities that have funding, however personally
preferred, Renton. HomeSight would like to help. )"he Fif1jt Bank of Renton has granted,
HomeSight $2,000 over the last 2 years for client counse!ing; a HomeSight program element
'" that is not part of this request., '
06/0912004 Page 3 ot6
b-3L-/,
\
Questhins and Responses from Applicants '.
2005CDBG Capital Applications
,
Q4.'Why Is the amount per loan listed in the application $35,000 when the amount per, loan in(
the SMLA is $25,0007
R4.
The per household need, as demonstrated in pipeline over the last year, is an average of $35,000 in
deferred loans plus at I~ast $5,000 in HomeSight's' immediately amortizing .Ioan., Some households
needmore. The $25,000 deferred loan limit in SMLA-target areas has been utilized well since 1998.
HomeSight has leveraged a'variety of resources on top of the $25,000. to make buyer transactions
work before RLF amortizing dollarS were available.
HomeSight RLF am'ortizing second .mortgages require immediate payments. Not altme(jianincomes
can afford:'to ta~e on largelo~ns ofthis'type~ ~n order to'reach our target'households-betwee~, 50%
and 60% of med.ian jncome~ a loan 'prOduct such as the deferred loan offered via the SMLA is: it
solution. The'RLF amortizing second,.often ea'sily'serves median intomes 'up to 8Q% for they often
have more:di~posable inCome, to' pay the" loan without negatively affecting their overall debt.picture.
. -
HomeSight has been able to.assist househOlds with the current $25,000 deferred loan amount from
SMLA partners such as the City of Federal Way. However, longerpertods of tlme'ar~ passing now
without loan closings because buyers are frustrated with real estate. prices and their affo,rqabilities
. with: loan assistance. No closings under the .8MU\have occurretfyet in.2004 although 61- clients are
in the pipetine. Clients giv~'up or are staying on-the client Iistlong'erwaiting for something to change
(interest'rates, prices br HomeSight loan assistance limits). Snohomish County increased- their loan
IimitsJrom $25,OOO.to $35,000 last year to meet ~ent need. A need that is quite ,similar. to that in th(
SMLA'starget.areas. Seattl~ adjusted their pe(noosehold limit to $45,OeO. When a'HomeSight '
constru~ion project is awarded City of Seattle'assistance, up.to $70';OOO.01ay be loaned.(per
household) depending on other matching resources that HomeSight--prov.ides.
A $35,000' loan limit was discussed i:tt Home8.ight's RLF PowerPoint presentation at trle'start-of
SMLA negotiations in spring 2003. It was agreed at that time that $25,000 was appropriate-at.the
time. A provision for amendment was included in the SMLA to allow for this changE;t in the future
(SMLA Sec'fion 2.2). All partners to .the SMLA also agreed that the writing and execution oUhis
contract was priority at .the time. Any program concept changes could wait. HorneSight look~ forward
to meeting with all SMLA.partners in th~nearfuture to discuss. the reasons.in.detaitAII applications
for 2004 and 2005 funding for south County" include the $35,000 figure.'as.to'accurately'project the
outcomes at that level of-per ho~sehold funding. If the HomeSight.south,.County initiative i~ to be
success~l, this 'is the direction it must take. ' .
As described in the application for Federal Way,'$25.,OOO is not enough to help the target-household.
The average client at H9meSight earns 60% of the median, is nearly 3 persons and earns
apprQ)d~ately $43~ 140 gross annually (total household if,)~me; all-workers). The m.aximum incOme
limit fdfa. household utilizing RLF assistance is '80% oHhe'median~ '.Even :8' householdeaming that
. -
max (example of 4'persol1s in household or $57,500) or ~O% of median'. income, can only afford a
home price of $195;000. At the time of application only 103. homes were available at or below this
price in Federal'Way city limits (NW MI;lItiple Listing Service). This household is competing with.
hundreds if not thousands of households looking to .buy those same 103. houses. Choices for. ( (
households under 80% are fewer and fewer as the i'nceme appr9aches 50%.
06/0912004 Page 4 "of 6
'l)-3S
I Questions and Resp-onses from Applicants
2005 CDB(3Capital Applications
~5. How many 'positions are 'there'onthe HomeSight Board of Directors? (fthere are seven,
which of the bo-ard members listed are not currently filled? What effol1$ ~re' being mad~ t9 fill
the three vacant positions?
R5.
HomeSight's l30ard is 11 PQsitions. ~urrently 3 positions are vacant. HotneSight's Board of Directors
currently has 8 members. Since application to Federal Way for 2005 funding, 1 additional- member
was added. Three additional members are pen~ing. It is expected that the board will be,11 m~mbers
by fall 2004.
An RLF Advis~)I'Y Board will be a body of 9 -15 persons (page 10 SMLA) who recommends policy,
mission and strategy of the Hor:neSight Puget Sound Homeownership Revolving Loan Fund (RLF) to
the HomeSight Board of Directors. The RLF Advisory Board membership roster is currently being
form~d. Six members have been ictentified, 1 is pending, 2 are to be recommended by King County
to the RLF Advisory Committee as representatives for the SMLA, and several additional are in the
w~rks to represent'the newest "Other Funds" investments. HomeSight plans an introductory meeting
in .July2004. The first business meeting is planned for the 3rd quarter qf 2004 (September). The .
body shall meet quarterly and be staffed by HomeSight personnel.
Q6. What other changes are included in the propos~d application from the existing SMLA?
R6.
" HomeSight applied for $70,000 of City of Renton funds to' expand this program to .that city. If
approved, HomeSight and the City of Renton wirt.ee requesting an amendment to the SMLA to
include Renton. '
2) Since the application,' HomeSight's internal policy for minimum amortizing loan amount per
household has been increased from $5,000 to $10,000. Please note' this in your review. The
application -to the City of Federal Way stated a $5,000 minimum. As noted in the application, this loan
isa 5% loan (5.18% APR) that is a second mortgage for the RLF borrowers. Currently, the market
interest rate is 6.125% (APR; as of 06/D2I04 for Washington Mutual Bank Wholesale). Therefore the
increase from $5,000 to $10,000 does not negatively impact the debt ratios ofthe client. It actually
moves an additional $5,000 from the first mortgage amount a borrower would get today (at 6.125%
APR) to a less expensive financing product. This saves,the buyer more money. It modestly
increases the buyer's purchase power.
. ,As a result of the above responses~ the following
corrections to the orh:linal narrative application applv:
. ..
1. ,$326,240 match of non-local dollars for the SMLA is instead $739,200 (as referenced in
answer to question 20 and all forms in the 'E,:,cel Workbook. See Attachment 1 to this email
transmission.
2. Excel Workbook nas been updated (see Attachment 1; electronically attached) to reflect
proposed FirstHomes activity in existing SMLA partnering cities and the Gity of Renton (neWly
proposed area). Therefore the projection of "53 loans" as referred to in the 'answer to question
14b and Housing Section Numeral '3 is instead "57".
06/0912004 Page 50t6
D- 3lJ
.. \
Questions and 'Responses.from Applicants
2005 COBG Capital Applications' ,
3. To include Renton in the total RLF picture and corrections to the SMLA non-local match,
'Housing Section Nymera/5 "Tota/Project Cosf should be increased from $2,247,240 to (-
$2;410,200. Therefo~,..Numbero"Househo/ds to.be Housed' should be updated to, 57 and '
"Average AID" be decreased from $42,401 to $42.284. ,
, ,
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06/0912004 Page 6 of6
, '
City of Federal Way
" Questions of Agencies with Open CDSG Projects
(
.'
Agenc.yName: King County Housing Authority
Agency Contad:~ Steve Jefferis, Project, Manager
Project Name: Southrldge HOl-!se Are Sprlnkfer Upgrade
Current COSG Funding (2005 or open project):
1. What Is the' statlJs of the project? ! Project started 6/20/05. .
2. When will the, project be completed? The funded portlo'n ':expected to b~,
completed Februaiy 2006~
3. Will the project have any unfunded CDBG Eligible expenses In 2006? 'Yes.
a. If no, 'pleas~ forward the above Information to Ke/IJ O'Donnell .
b. . If yes, what Is the budget shortfall? City of Fed~ral Way Is requiring the
I ' - Installation of an emergency generator for the fire' pump. This
'requirement Is not Included In the project budget,
4. Have' there been any changes to the project since original funding by the City of .
Federal Way? The addition of the requirement for the emergency power ~ource,
for the fire pump. .
, .
5. If you would like this project to be considered for 2006. COSG funds from the City
, 'of Federal Way, please forward:
., a current budget
· project schedule
· responses to the abov~ questions ,
Please send the Information by e~ma" to' Ke/IJ O'Donnell at
kmIi.odonnelf@cl!~yoffederalway.com by Friday, July 15, 2005. Please call Kelll
O'Donnell at 253~835-2653 If you have any questions or additional time Is '
needed to provide the requested Information.
,
i,
D -3 <6
"Southridge House-
Fire Sprinkler COSCS Budget i
, !
As of 7120/05
Cost Item Est Cost Budget Exps'ntled
,
Amount Amount
,Design , $ 23.400 $ 23.4.00. $ 15,957
Basic Construction $177130.4 '$177,30.4 $ 0
Bond Premium $ 6,600 '$' 6,6o.q $ 1,868
Construction Contingency $ 21,850 $ 21,850 $ 0
Sales Tax (materials only) $ 19,346 $ 19,346 $ 0,
Relocation (est) $ 1.50.0 $ 1.50.0., $. 0
. Totals : $238,816 $238,816 $ 17,826
Grant Amounts
Ihitlal'amounf . $100,00.0.
Adjusted amount $ 92,~39
Proposed Adlustments' , . .
Add backup power for $ 25,0.00 est
fire pump per Federal
Way Fire Department
.Restore reduction to ',' $ 7;66-1- ;
20.0.5 grant J
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18. Schedule by Task: 'Enter a projected completion date for each milestone that applies to your project. .
Project contracts will be managed by'King County. Agencies should plan to enter Into contract wlthlri
the first year and complete the project by the end of the second year ," .
Construction Prolects: Prol~cted Date Actual Date
Design begun July 2004 August 23i 2004
Design complete Novf;!mber 2004 Jariuary 30, 2005
Environmental review complete N/A N/A
.BId specs submitted to King County No.vem~er 2004
Blq opening (sub contractor bids) December 2004 May 26, 2005
Bid award: December 2004 .' N/A
Pre-constructlon coriference January 2005 June 9, 2005
-
Notice to proceed January 2005 June' 20, 2005
Project 50% complete: 'November 2005*
Construct/on complete February 2006*
Accept projec.t and release May 2006*
retalnage:
* - Revised 712012005
( .'\:)- ti D
'ICD,BG Capital Al!Plications - Tab ~,
2005 COBG APPLICATION CAPITAL PROJECT SUMMARY
Title: Southridge House Fire and Life Safety Sprinkler System
Category:. Capital Project
Request: $100,000
Applicant: King County Housing Authority
One Sentence Use of Funds . '.: .1" ,'. '. ".
Funds are requested to help pay for the in~tallatiqn of the, fire and life safety $Prinkler system to
retrofit Southridg~ House to protect residents fn)m'lhe dangerS of possible fire in'the building.
Eligibie Activity: Public Housing Modernization " ...' ,
National Objective~ Low 'and Moderate I~cdme Benefit.;. Limited CUantel~- Ag'ency Maintains
Proof .
Environmental Review: Preliminary review indicates the project converts to exempt.
Local,Sttategy#1 Develop a' r~nge of housing oppo:rtanities' aimed at increaslngijle supply of
affordable housing to accommodate the projected growth, in- low-. and;moderat~imwme' '
households. Create housing opportunities for seniors, youth, special needs groups alid impact
the avail,ability, of transitional housing and emergency shelters. .
Project Description
South ridge House provides affordable housing for 80 younger disabled and senior residents In 'c
Federal Way at South ridge House. Fire and life safety r~novation are being addressed at king
County Housing Authority mixed population facilities as capital funds allow. The totah:>udget to '
make all fire and life safety improvements at South ridge is $2,500,000. The City of Federal Way .
awarded $83,000 in 1999 to pay for a new fira"'iltarm system in the faciJity. HUD grants capit~1
funding to the Housing Authority and the B9afdOf Commissioners makes the determination of
what projects to fund, often over multiple years. The sprinkler system construction at
Southridge is $250,000 and the City of Federal Way is being asked to contribute $100,000 of
COSG funds to help offset the entire project cost of $2,500,000.
Feasibility
, Demonstrated Need and Effect of project
The King County Housing Authority is In the process of retrofitting all of the mixed popUlation
buildings with fire and life safety equipment in response to a fire in 1998 at the Briarwood facility
in north King County that resulted in the death of a resident. To date, nine mixed population
buildings located throughout King County have been retrofitted for fire and life safety.
Southrldge House had a newfire alarm system installed in 1998 with 'Federal Way CDSG
assistance. The requested funds will assist the KCHA in ensuring the safety of 80 Federal Way
residents that are between 0 'and 30% of the area median inCome.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The grant request represents 40% of the project cost with 100% of the clients served low-
Income Federal Way residents. The budget appears reasonable and the applicant indicates
that their HUD grant will be used if any expenses come in higher than expected.
. Capacity of Applicant (to manage 'and/or provide long-tenn operating support)
King County Housing Authority has successfully managed 9 renovations for fire and life safety.
" The KCHA Is experienCed in operating public housing and managing construction projects
utilizing federal funds. Similar projects have been funded through the King County COBG
Consortium. Renovations were funded for C,asa Juanita by the cities of Kirkland and Shoreline
over a year ago: The Project is not yet l!nder contract due to the Housing Authority's concern
D-Y\
ICD:BG,':Capital A~lications - Tab 61
about the King County'Hdusing Contract requirements and repOrting requirements. King
County staff is working with the Housing Authority to resolve these issues. I
!
Project Revenue Sources
Federal Way COBG , $100,000 Fe~eral Way Share 40%
,KCHA HUD Grant . $150.200
TOTAL COST $250,000
Other issues/concerns/q~~stions: , ; " '
1.' Unirorin Relocation Assistance~nd Real Property Acquisition Polici~ Act of 1970 as
amehded (.URA.) and/or Section 104(d) of the Housing and Community.Development
Act of 1974, as amended rBamey Frank ~~ndmenr) are triggered by this pf.ojec.t ~nd
incl~ded in ~e bu~get. Relocation req4itemehb~ must be qaordinated and veriflecf' Wifh
, "
King County ReloCation Specialist.
..
2., Contract and:reporting i~sues need to be:res,olved between th~,King Co~nty Housing
Authority 'and..tho'Klng County Housing Finance Prog~m.
.'
A req~irement to create 5% of the unitS and cominon'spaces ADA accessibleniay be
added by the King County Housing Finance Program.
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Qoestionsand Responses from Applicants
2005 COSG Capital Applications
'King County Housing Authority - $outhridge House (Tab 6).
'Q1. The Federal Government (HUD) and the City of Federal Way are the only two funders' on
this application, additionally the attached KCHA operating statement reflects no debt service
,but a'positive ca,sh flow. It would appear that KCHA'should have sufficient cash tp pay for
soma of these improvements; Why is' KCHA.not providing any of its own funds for this
project?
R1. King County Housing Authority currently has $70,000,000 worth of deferred capital
projects in its public housing stock. Federal funds have been reduced each ofthe last three
years, and have resulted in an' increase to the deferred' capital ,proje~s. AIUederal funds
received by KCHA are for independent purposes and cannot be used for other projects.
What is designated in the grant as HUD funds, are those funds allocated to King County
Housing Authority for this project. .
Q2. The operating statement does not reflect anyalloeation for replacement reserves.
Knowing that KCHA made a commitment to retrofit Public Housing pr9jects with fire
suppression systems back in 1998, why hasn~t,KCttA started, setting aside' ~erves
accordingly tO'help pay for these improvements?
R2. KCHA is prohibited by federal regulations from having replacement reserves for public
housing.
Q3., How'did KCHA determine that HUD co~nly, contribute $150;000 to the projeGt?: if
HUD does not contribute funds or reduces. its commitment how 'will thedifferem~e'be made
up?
R3. The entire project for fire and'life safety renovation at South ridge is $2,500,000. While
HUD grants capital funding to the Housing' Authorityj the Board of Commissioners makes the
determination of what projects to fund,' often over'multiple yea~. The sprinkler .system
construction at South ridge is $2 The King County HousjngAuthority is in the proCess of
retrofitting all of the mixed population buildings with fire and life safety equipment in response
t,o a fire in 1998 at the' Briarwood facility that resulted in the, death of a resident. 50,000
alone. In the larger picture, we are a~king the City of Federal Way Blockgrantfor $100,000 to
help offset the entire project cost of $2,500,000.', ...' .
Q4. Permits and, fees will need to be obtained .for this, work but they were not itemiz~d on the
,. _ ..application..Would KCHA have any objection iA~having:these"fees..incorpora~ed:ir1to 'part of its
award?
, . .
R4. Permits and fees will. be paid for out of the HUn portion of the project.. We requested
construction funding assistance only.
,
,
06/1 012004 Page 1 of 3
D-Li3
Questions and Responses from .Applicants
2005 COBG Capital Applications
05. How was the construction cost of $171,304 detennined? Are there- any non~KCHA ' ..
estimates to support that figure? What happens in the event that the actual costs are less or I
more than the estimate?
~5. Cons~ruction costs include. permitting, design, construction and iAspection. The GQsts .
, were based on other similar projects and estimates provided by A&E Engineering, the firm
that works with King County Housing Authority to do the cost estimates and specs for the
work at each building. Differences in actual costs are adjusted, using the HUD grant to make
up the difference.
06. Are Davis Bacon wage .requirements incorporated into the.construction cost?
R6. Yes '.
Q7. Are Lead Based Paint requirements applicable .to this project? If so have the associated
costs .been allocated for in the 'cOst estimate? .
R7. As part of the design process, we are ~uirentlY doing a hazardous as.~essmentofthe
building. These costs are to be paid out of the larger project costs of 2.5 milliQn - HliD
funding. They are part of the A & E design dollars and are not part of the CDBG request.
- '
08. Will KCHA perform any inspe'ctions or assessments to determine if other hazardous
materials exist in this project?
, .-
RB. As part'Qf the design process, we are c'Urn!ntly Qoing8 hazardous assessment of the
,building. These costs are .to. be paid out of. the larger'project costs of. 2.5' million...... Hub, .
. . .
funding. They are part of the A & E design d01lars. and are not part of the CDBG request
09 Will the contractors working on the project be notified' of any hazardous materials and will
they employ safe work practices accordingly?
.'
R9. Yes
,
010. Hovrmany units in this building'are ADA a~ssible? If none, how will KCHA address
making a minimum of 5% of the unit~ and common spaces ADA accessible for "less than. .
substantial rehabilitation"?
R 10. There ar~ no ADA units which are ADAaecessible in this building. However, through
the total 'renovation of the building forf.re and life.safety requirement~,.the building.will..be
made accessible. Within the project all actions are ADA compliant. No work within
individual units other than the installation of sprinklers, smoke detectors and new entry doors
are addressed. When individual residents. request specific m~dificatiQns to their units, these
.are reviewed and when approved, the are modified to fit the r~sidelit's needs.
(
06/1 012004 Page 2 of 3
'b~~
~t;\\"\\ Questions and Responses from Applicants
.. . 2005 CDSG Capital Applications
011.lf HUD funds this Public Housing project and it is awarded local CDBG funds, there will
be an overlap of federal requirements. In projects where multiple federal sources are being
used, the most restrictive threshold will apply. How will KCHA evaluate the CDSG
requirements (such as Section 3. Section 504, Davis Bacon, Contracting and Procurement
Practices, Environmental Review, Displacement, Lead based paint regs., etc.) as they relate
to the other HUD regulations? Similarly how will KCHA provide notification of conflicts and
insure that compliance will be achieved?
R11. HUD regulations for capital work granted to Public Housing Authorities are the most .
restrictive of all capital project grants. In all of the policies and procedures at King County
Housing Authority, we cover both CDBG and HUD public housing funding requirements. All
regulations will be met including Section 3, Section 504, Davis Bacon, Contracting and
Procurement Practices, Environmental Review, Displacement, Lead Based Paint regs, etc.
012. The 2005 Application indicates that the King County Housing Authority is willing and
abl~ to execute a promissory note, deed of trust and/or covenant on behalf of King County for
20 years. Will there be any problem accomplishing this if funds are awarded?
R12. The King County Housing Authority should have no problem with the promissory note or
deed of trust. The covenants should not be a problem either, unless they require us to meet
obligations which we cannot because of our overall HUD funding for the site.
013. How will KCHA pay for any unanticipated relocation costs for temporary moves if
expenses are higher than the $1,500 budgeted?
R 13. We will pay for any expenses above the $1,500 amount form our current capital fund
grants for that line item. We currently have approximately $150,000 for relocation expenses
available. This does not require any approval from HUD as the funds are available from open
grant years.
014. Please furnish a budget for the full Southridge House fire and life safety renov~tions
($2,500,000).
R14: Pending.
Additional Information receiv~d after Human Services Commission agenda was
distributed:
Attached is the total construction budget for South ridge House for fire and life safety
renovations. According to KCHA Project Manager Steve Jefferis, the project is funded and
will be completed by the December 2005. King County Project manager has noted that the
project is supject to Section 504 Requirements (Americans with Disabilities Act), which may
require that 5% of the units and common areas are ADA accessible. KCHA is planning to
have a feasibility study done by their architect and engineer to determine how Section 504
Requirement will be addressed. A condition of funding should be added to highlight this
, requirement.
06/22/2q04 Page 30f4
U~Y5
Questions and Responses from Applicants
2005 COSG Capital Applications
King County has also suggested that a condition of funding be added regarding conflicting
\ federal requirements.
.-
i. \:)--y~
06/22/2004 Page 4 of4
'.
.
City of Federal Way
( Questions of Agencies with Open COSG Projects
Agency Name: Lutheran Comml)nlty Services Northwest ;
Agen~ ~ntact: Kay Harvey
Project Name: Community ServiCes building . ..
,
Current CDBG Funding (2.0.05 or open project):.. .
:
l. What Is the status of the project? We are preparing to break ground In the
coming few weeks. . ,
2. When will the project be completed? '?eptember,2.o.o6
.3. Will the project have any unfunded ,CDBG EIIg1ble expenses In.~.o.o6?
. . .
a. Yes
, . b. If ~o, 'please forWard the above Information. to Kelll O'Donf\ell
c. If yes, what Is the bud.get shortfall? Approximately $13.0 toward
." . Archlt~ct~reand Enginee~ing
4. Have there been any changes to the project since original funding by the City of
, Federal Way? The medical clinic space has been doubled. Otherwise, all the
, ,
services projected for the facility are the same. .
-
5. If you would like this project to be considered for 2.006 COBG 'funds from the City
of Federal Way, please forward:
· . a current budget .
· project schedule - Construction Is anticipated to begin September 20.05 with
construction completed by July of 2.0.06 (per Larry Joh'nson e~malr of
7/22/.05)
· responses' to the above questions
,
PI~~se send the Information bye-mall to Kelll O'Donnell at
~1.odonneU(Q)cltyoffederalway.com by Friday, 1uly 15, 2.0.05. Please call Kelll
O'Donnell at 253~835-Z653 If you have any questions or' additional time Is
, needed to provide the requested Information.
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Construction and ContJngency . $ 5,388,344
In-KInd Land .- 800,000
Furniture and Equipment 3~5,OOQ _ ._.. _ .
Fees 369,428' :. ,
,-
Fundralslng _ 377,356
DesIgn, Project Mgt and Other 662,054
Construction Interest 254,329
FinanCing Cost. 207.~87. .: --
Mortgage Pay Off 162,052
$ 8,545..750 . '':./' ~ "r'. '
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ICD'BG Capital Al!Plic~tions .. Tab 71
2005 COSG APPLICATION CAPITAL PROJECT SUMMARY
Title: Intergener~tional campus - Community Services Building
Category: Capital Project
Request: $7-; 1 00
Applicant: Lutheran Community Services Northwest -, .
One Sentence Use. of Funds . - - -
Funds will be used to cover' permitting arid fees associated with the development.of'a .
Community Services Building to provide licensed childcare, chore services for elderlyidisablf;)d
individuals, refugee and immigrant support services. and a health center,
Eligible Activ.ity: PUblic Facility . , i .
NationalObjective: Low'and Moderate Income.Benefit- Limited Cliente.le .,.Agency Maintains
Proof; and, Limited Clientf!'le - Presu~ed Benefit - Elderly (Potentially changed to Limited
Clientele-Area Benefit .' ,.
ESA: Exempt or Categorically EXcluded Not Subject to Section 5R5.
Local Strategy. " _ ,- - . '-
#3: Address human services needs.which focus upon self-support systems that empower'
families and communities to' make contributions to their .owf) well-being and enhance the. quality
. of their lives.
Project Oescrfption . . , .. ' " .'. .. -
This project is the pre-<fesign and d~sigh: phase for the' new. construction pf -a. multi-service'.
facility in the City of SeaTac known as the Community Services Building that is located at the
Village' at Angle Lake; The-facility will house~xtended hour childcar!3 center (75-slots), .,'
refugee and immigrant .mental healthooun~ehng'servicesi chore s.ervices for the -. . ,
elderly/disabled,'and'.a health clinic. ~hese'uses willac~ountfor approximately 14,000 gross
square feet Ofthe32,000'gross.squarefooUacility; The. remaining' space Will be used'fQr- '..
administra1ton~ahd other social services. Lutheran' Community Services Northwest, a' private
non-profit organization that provides'social'services to consumers ofall'religio~s ~rid,cultu~I..
backgrounds, will operate the facility. The Community Services Building is.part of a larger"effort
to create a multigenerational campus that includes 80 units of low-income senior housing that
has been completed and is taking residents. .
Feasibility -'
Demonstrated Need and Effect of Project
The applicant demonstr",tes the need for the program by citing the -20~year population growth' in
South King County (55%), along with the high percentage of low-income families (ElVer 7% of .
families and 10% of children live below 30% of median income). AdditiOnally, 52% of King .
County's public assistance recipients live in South King County and Child Care Resource~
reports only one licensed childcare slot for every two children in ne~d of services.in:South King
,... .~_ . County. Finally, an average of3,000 refugees and immigrants relocate.to.the..South King'" t,..
County area annually. The application did not address the'needs of Federal Way resi~ents
specifically.
It is estimated that this program will serve 635 Federal W~y residents. This represents 11.5% of
the number of clients who will be served sub-regionally. The estimates are basedon'current'
service statistics from current Lutheran Community Services clients: The projected benefit to
, Federal Way residents has increased from the projection of 180 Federal Way residents in the
2002 CDBG application.
. 1)' Y1 -
.ICDB'G' Cap'ital Al!}llications .. Tab~
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic I
expenditure levels)
The tot~1 cost of the Community Services BUilding project is $7.3 million. The budget included'
in the 2005 COBG Application represents the portion of th~ project that is eligible for COBG ,
funds. The applicant has made significant progress in raising funds from a variety of sources for
the project silJce the previous application and expects to ,reach$~ million by June 2004.. .The
applicant has raised their estimate of Federal Way clients to 7% f~om the projection'of 5.1% in
the 2004 'COBG application. If this request is funy funded in addition to the $5,OOQ awarded in.
2002, Federal Way's contribution would be ~.3% of the COSG eligible. portion of the facility
stated. In tlJe budget and less than 1 % of the full cost of construction.. '
Since this project has been previously funded with COSG funds from .various cities in the King
COB~ Consort~um, King County staff is monitoring, the budget andappropriate.expenditures.
The application'states,that funds requested from Federal Way in"2005wouldbe used for
permits and other fees, associated wittl.cohstruction, but the budget states funds would'be used
for project management. If funded, the award should be subject. to agreement on 'appropriate
soft-cost expenses to be covered that are CDBG eligible and can be expended and,blUed in'
2005. The applicant states that project will commence construction by June of 2Q05.
Cap_city'of Applicant (to manage Bndlorprovide long-term operating support), -
LSS Is a large. well;'established nonprofit organization. They construCted a new 'facility, in .
Seattle in 1998 with private- and public funds. The applicant receives operating ,funds from the
State of Washington and through client fees. . Operating funds. will also be generated .from fees,
assessed ,to high-income'dients who use the agency's'childcarecenter. '
..
The impetuirfor the'childeare component.of tl~rOject was an Around th'e:.c/ockChildcBre..,
Committee that was fonned in 1997-1998I;1y, ng.County. eleCted-offieials to address the~need
for extended.childcare in the,SeaTacarea. -A SeaTao childcare.committee that recommended
that thechirdoare celiterbe operated'by LSS is now'devetoping thechildcare conipOm3nt..
Because. the app.licant does .not have experience operating a .childcare center, Child,Care
ResourCes Will provide training and eonsultation in managemelJYadminlstration. curri~ulum
development. .and opell!ltion.
Project Revenue Sources
2005 Federal Way COSG $ 7.100 Federal Way Share 3.3%
2002 Federal Way COBG $ 5,000
SeaTac COBG $ t67~019
CDBGCounty Wjde Prog Ine $ 56.431 : . ~ ,.
Other COBG Secured $ 15.000.
SeaTac ~OBG R~quested $ 64,495
Other CDBG Heques~ed $' 30,0.00
Federal Secured .$ 328.10.0
In-Kind Donations Secured, $ 341.600 . . . u >. - . -. ..
CTEO Requested' $ 170.80.0
LATCH Lease Payment $ 273.280.
Foundations Secured $ 1.140.0.00,
Capital Campaign ' ,$ . 998.523'
TOTAL 'COST '$'3595348* ';
t . .
This program receives operating support froin tbe City of Federal Way General FU,nd. It is ( (
budgeted to receive $'21,000 a year fo~ 20.03/2004.
. *Question 22 is not equal to the. project budget.
l>SD
tCOSG Capital A(!pHcations - Tab-~
Other issues/concerns/questions:
1. 2004 COSG funds were awarded based on the project schedule that construction would
be complete by June 2004. The schedule was shifted .due to pennitting issues and .
approval issues with the local jurisdiction due to the reconfiguration of the building
footprint. Recently a contract has been signed with an architect and the project is
moving forward. King County Housing and Community Development (HCD) has
extended the project for previous CDSG awards with the condition that 2001-2003
awardt? must be expended and billed to HCD by October 15, 2004. Additional funding of
the project should be contingent upon 2005 funds being expended by October 15, 2005.
to assist with timely expenditure issues. -
",,--
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.~
\
l)-5'
Questions and Responses fro," Applicants
2005 COBG Capital Applications \.
Lutheran Community Services Northwest - Community Services Building - Village at
Angle lake (Tab 7.)
01. What the total cOst of the Community Services Building alone and how much funding has
been committed to date.
R1. The total cost of the Community Services Building is $7.3 million. .
Q2. Please e-mail the original spreadsheets submitted with the application in response to
question 21. (Some of the columns printed pound signs instead of the number and it is
difficult to read due to both spreadsheets being printed on one page.)
R2. Re-submitted.
Q3. Has any consideration been .given to phasing the project and constructing the
Community Services BU,ilding prior to completion of the larger project?
R3. The LATCH Senior Housiong is a separate project. The project is completed and taking
residents. The CommunUy SerVices Building project will commence construction by June of
2005 and is not contingent on any of the LATCH senior housing project or any type of
phasing.
Q4. What is the total cost of the Community Services Buildin.g? If different than submitted,
please provide .a line item budget. ' .....,'~
...~~
.R4. The total cost of the project is $7.3 million:
Site Acquisition $ 210,000
Architecture & Engineering $ 439}69
Construction $ 5,053,696
Capitalized Equipment $ 0
Construction management $ 139,869
(external sources only)
Total $5,843,334
The difference be~een this figure and the $7.3 million is made up through:
In kind gift of land (approximately $800,000 in land value was gifted)
Internal Construction management
.. Capital Campaign expenses
\ D-5L
06/0912004 Page 1 of 1
, ' City of Federal Way
, . Questions of Agencies with Open CDBG Proje~ts
Agency Name: Multl..Servlce Center
Agency Contact~ Dlnl Duclos, CEO
, Project Name: Employe~ Dev~lopri1ent Services
, Current CDBG' Funding (2005, or open pr~ject): '
.1. What Is the status of the project?
This Is an ongoing Employment project which helps un- and underemployed low..
to moderate"lncome people obtain and maintain employment. The contract for
the current year funding 'ends Dec. 31-,200.5.
'.'
2. When will'the project be completed?
This Is an ongoing project with no speclfl.c end date. MSC would like to continue
this project for 2006. '
, . ,
; Will ~he project have any unfunded CDBG'Eilglbleexpenses'ln 2006?
3. .
MSC will spend, out the current contract by December 31,2005. We'seek a new
.contract for the 2006 year. ."
. ,
a. If no, please forward the above Information to Kelll O'Donnell
b. If yes, what Is the budget shortfall?
r
4. Have there been any changes to the project since original funding by the City of
Federal Way? ' ' ' ,
The project has not had any substantive chang,es since the origlnal'fuhdlng.
,
1)-53 ,
" .
. .
"
5. If you would like, this project to be ~onsldered for 2006 COBG funds from the Oty
of Federal Way, please forward:
.
· a current budget
Personnel 65,787
Office & Operating Sply 8,300
Communications 1,850
.Travel & Training 800
Overhead , 22,245 '
Olr. Assistance to Indlvs 750,
99,732
.
· project schedule,- . ,
This project Is already under way' &'can ,contlnu~ smoothly ftom 2005 Into
'2006'. '
, · responses to the above q'uestlons ,
, '.
Please send the Information by e~mali to Kelll Q'Donneli at
l<eUl.odonnell(ij)c1tyoffederalway.com by Friday, July 15, 2005. Please call Kelll
O'Donnell at 253~835~2653 If you have'any questions or additional time Is
needed to provide the requested Infor~atlon.
.-
. , . ,
"
,
D~5Y (
.'
IC,DIBGCapital A~lications .. Tab 81
2005CDBGAPPLlCA TIONCAPIT AL PROJECT'SUMMARY -
Title: Employee Development Services - Federal Way
Category: Capita",
Request: $103,050 '
Applicant: Multi-SE!rviee center,
One' Sentence Use of Funds ' ,
- Th~ grant will be used to increase eCoriomic oppOrlU'nitiesof low- an(f!11bd~rate-inCpmeFe~eral
Way residents by raising their level of employability and helping. th~m progress toward family
wagejob~. .
EligibreActi~ltY: Employtrlerit 'Servig~s by a Community Base,d Development Organization
(CeDO)' ' . .. -',", - " ' - - . - ',' ,
National Objective:' LoW alid Moderate Income Benefit ~ Limited Clientele - Agency' Maintains
Pro~ '
ESA: Exempt I
Local strategy . _ '
#3: Addr~~s hUm~n$ervices needs that fOcijs qp~n ~~If~supp()rt systems thilt empciwerfamilies
~nd c6m,mu!iiti~s 'to contribute to their' own well-9~in9' arid enh~m~ -th~ quality'of.their lives:
Project'Descrlption " . ,', '" .. _ ;' , , .'
This program will target low-to moderate-incdtlw::Federal Way residerits wl1o'ilh3 ~ither seeking
employment- or are jn danger of losing their job due to poor work habits. ,Employment skill '
building activities will help'increase theif employability and their likelihood of obtFllrifnga family
. ., ~.' ,
, wage job. Participants will undergo a holistic, comprehensive assessment onheifstrengths and
work and life experience, identify barriers to finding a!)d '~,eeping a job, and, dev~lop 90al b~sed
individual development plans. Ass'eS~!i' nt may include tests m~e the WOIS, CASAS, ' :
SkilCheck, and .other -t~?'sas appropf..... ;~~i(.llstru.,. dion and ~uPE??rt will b~ in individual or gr.oup
format, depending on need: MSC's curre t Job Awareness cumculumwll( b~ adapted to meet'
identified needsofr~Sidelltunemployed or. who are' having problems on the- jop., 'Topics
include basic workplace 6t1avior, teamwork, a~pting cpnstructive feedback"lead~rship skills,
communication~ taking)nitiative, resume building,' interviewing a~d Job sea'~h." ThQse more '
ready to work wi;; jump to jpb ~ear.ch, arid ii,terviewing, wh!le otherS will: participate in a workshop
format. All wili haye access la' a monthly Job Clinic for 'peer support, speakerS from the
business commLu'-ity'and participant generated topics of interest.' , '
Federal Way businesses will beericouraged to hire wOrk-ready' participants and will be provided
employer-targeted selVices such as: examination of their hiring needs, workforce strengthening,
'.. 'worker'tumove'r reduct!on, increased employee,produCtivity, employee wage progres~ion'and
use of the Eamep Income Tax Credit. WorkphlCe Literacy is acrltical need for ml!lny
businesses With high 'turnQver andlorlow produc~ivity and this prOgram proposes WOrkplace
Literacy ciasses felr interested Federal Way employers,'which'impactsemployee advancement
and wage progression, a win-:-wln for Federal Way economic opp~'rtunity . ., , .
D-55
ICDBG, Ca'lIital A~lications .. Tab 8/
The program was funded as a 2003 project for'12 months that will run through September 2004.
The remaining quarter of,2004 was funded with 2004 COSG funds to fund services through the (
end of the year,and have the project fall within the regular allocation program.
Feasibility ,
, Demonstrated Need and Effect of Project (including performance and outcome measures)
Data from Census 2000 indicates that 7% of Federal Way residents (5,561)' over the 'age 'of 18
did not complete high school. This is likely an extremely low estimate, as people with lower:
literacy skills often do not participate in census activities. In King County, 13% of the adult '"
population is estimated to be' functionally illiterate (reading at or belqw eighth gtade reading
levels). Many area' employers now rely on pre-einployment testing to ensure tl1at workers are
capable of ,perfonning at higher levels ~han previously expected. A majority of adult 'st~dents
between the' ages of 18~54 participating in Olfr program and residing in Fed~ral Way 'are. working
to improve their skills in order to both obtain 'and retain a liVing wage job. ' The particij>~hf
individual development plan will sp~1I out step-by~step their responsibility in achieving'their self~
designed self~sufficiency goals::Leaming,to set gq~ls an~,obtaining the resources to "fleet
goals will' build self~sufficiency skills and the ability to seek out an'swers'to problems. Gainfully
employed resid~nts and a strong business w~rkforce build strong~r communities. ,;; ,
The perfonnance and outcome measures need to be further refined due to the new service unit
calculations but appear to be on target. Data from the 2003 Employment Services,pr:ogram
include~, the l~st quarter of 2003, and the first quarter of 2004.. The first qu~rter of2QQ,~' was' ,
used to get.ttJ.~ program up and running and m~t ~ervice expectations. The secoi1d q~a.rter of
the project'{1*t Quarter of 2004) exceeded expectations. For the two quart~rs in operation, 28
unduplicated persons'have been assisted, with 23 individual development plans completed and
~ clients r~P!lrting job p'acemen~ or improve~\: " '~' '"
FlscarEv~luation (including appropriate fuhdirig'soulc~s, cost-effectiveness, realistic
expenditure 'levels) " , -,
This project has beenfuUy funded by Federal Way's COSG pr~ram out of t~,e avallable"capital
funds that ~n be utilized for enipl~yment service$ ~y. an ,eligible Cqmmunity Based
',; ,Development Organization. When'this program was f4nded3s'a 2003 COSG project, it was
,\ dQne tis ~ pilot proje~., The CqmmissiolJ 'may wish to ask the applicant if they plan: to diversify
\"Q''il,\;;".'f(ii1f:fing in the future If the project is successful: The' program sets a goal of 's~rVing 75 cI,ient~'
'l\With 56 Individual d~~eloPl'!1ent plans. This translat~s to a cost of $'1,374 p~r qient or' $1,840
per development plan. With th~ new sellvice unit mOdel, ,these prt?jections may be ,slightly, lower
with the funds requested. The budget appea~ to be reasonable with the majority of expenses
being personnel to prOVide the training and one-on..one services d~scribec;f above.
Capacity. of Applicant (to manage project and/or prov!de long~term operati'!.g ~fJpportJ
The MSC has been providing services for South King County and Fe~eral Way since 1971.
They provide an ,array of emergen(fy services, sUPPQrl s~rvices, and transitional housing and
have vast experience in implementing programs. 'The long~term opera,ting'supportof ttle
Federal 'l-{ay Employment Deve,!opmel)t Service~ program has 'not bE!en id~ntified by the'
agency. The agency is seeking' to expand this program to other jurisdictions if funding can be
provided. The MSC has previously administered regional employment services and states that
they have the' capacity to absorb the growth in the program. I
D-Sl,
ICDBG Capital Al!Plicati,pns - Tab 81
\
Project Revenue Sources*
Federal Way COSG $103.050 2004 Funds Received ' $103W
.. Total Cost $103,050 Federal Way Share 1000A
*Funds are requested from other jurisdictions but only Federal Way CDSG funds will be .utilized
to serve Federal Way residents.
Other issues/concerns/questions:
1. If funded. service units and unit:; of service need to be refined and may also be adjusted
based upon the a~olint of funding and refinement of ,the program service and u~it costs
definitions.
2. Future funding should be contingent upon successful completion of the ,2004 CDSG
Contract.
3. The Federal Way Human Services Commission requested proposals and funded the
employment program wi~h the caveat that clients served with Federal Way fu~ds would
not be receiving employment benefits through other sources. The agency reports that
the pilot program sees all level of clients, including those on receiving unemployment
. insurance. In response to questions. the Multi-Service Center 'notes that many of the
people that.ttiey are seeing, do not have the capacity to utilize services they may be
eligible for and the Federal Way Employee Development Services program assists them
.in being able to utilize existing services. The agency has prior and current experience in
collaborating with WorkSo~rce. Community Jobs and other available servi~s.
."'11"'''''''''''.
..........
- ....
b-Sl
Questions' and Respanses fram Applicants
2005 .cOI3G Capital Applicatians
Multi-Service Center - Emplayee'Development Services (Tab 8)
01. The employment services offered by'the Multi..Service Center as a CaDa have been
increasing quickly aince inception. If fully funded in 2005 by all jurisdictions lis~ed in the
applicati.on, the program would increase by over 50% ofthe 2004 funding level. Does the
Multi-Service-Center have the capacity t.o absprb this rapid growth with staffing levels,
rep.orting, etc.?'
R1. The Multi.;Service Center definitely has the capacity ta absorP'the growth in the program.
Staffing is the most ~ritical- cost and each of the applications contains funding for staffing for
the particular project. For the 2005 year there are many simitarities in the applications so '
some .of the reporting requirements will be similar.
Q2. The City of Fe~eral Way funded ,the Multi-Service Center Employee Development
Services program in 200312004'to provide services to Federal Way residents that ~ere nat
receiving employment benefits through other saurces. The 2005 applicatian mentions
services provided to clients currently, callecting unempl9yment insurance. Since these ,clients -
have access ta emplayment services thraugh WarkSaurce, why are they being served by the
Multi-Service Center Employee Develapment program?
R2. 'We might conceivably provide services to people who are ~lIecting, unemploymenj. It is
also frequently the case that people collecting unemplayment da .not seek service until, their
unemployment is,about to run out, .or has run...Qut. They are then: in- a crisis mode' and feel _
they n~ed ,individual :attention. ,WorkSourcei&1:i-n option, for peaple wha are ,more mativated '
and have the skills to use the WarkSource, opportunities. One best accesses WarkS.ou'rce
when .one ha~'atesume 'in hand, an idea of the type of jab they wanttoapply for ahd the
skills t~ interview for -the jab they locate through WarkSource. Weare expe~iencing some
peaple who have been on the job far many years and have be~n "downsized", and need to
look for a' job in another,employment sector. Many of the people we are seeing have na,
resume and na interviewing experien~ and no idea how to go about job search. Thiswauld
likely be the situation people wauld be in if they were at the end of their unemployment
payments. At that pointthey may -be 'realizing that they cannot get a job in their chosen field
and must laak in another field. What they need at that point is one~an-oneassistance that is
not available at WarkSource. We would be helping them prepare a resume, brush up on
interviewing skills or sort aut what type of work they want to do. We help them build the skills
they need ta make optimal use of WorkSource. When they are ready, we send them ta
WorkSaurce and guide them thraugh the process and offer same, fallow.,.up and
encouragement.
, 03. The respense to Question 18 in the appliCc;ltion indicates that workshops and job clinics '
, have not been successful. Are there any' other change~, that the Multi-Service Center
recommends to the Federal Way Employee Development program atter the first two, quarters
of the pilot pragram?
\
1)--5-6 !
06/1 012004 Page 1 of 3
Questio'ns and' Responses from Applicants
2005 CDBG Capital Applications
R3. We determine that the Workshops are not'8s useful as we anticipat~d largely because
the people we,are seeing need more individualized ,attention. Many are very insecure about (
their unemployment situation, and are needing to talk through how they should proceed. We
, are finding that some people, once th~y have met with staff a time or two, bring a, fri~nd or
family member-with them who are in a similar situation. It then becomes efficienl:to help both
peQple at the same tirtle, 'and the people can support one another once', they ,leave the
appointment. We have also had a participant or two who are somewhat disabled' and, they
would not do' as well in a group setting. We find that several people have not searched or
jobs for years, and are quite unfamiliar with the CUFrent job market. "They are more
comfortable in 8 one..()n~ne setting~ We. also have seen several, people, who need some very
rudinientary, computer: training,: 'While it is not MSC's intent to d'evelop computer classes and
duplicate classes that are available through the Co"eg~s, the Ubrarif;ls, etc., we are working
on providing a very basic tutorial to raise the comfort level of some participants to the point
where they can access other comp!Jter resolJr~s. Again, some people do not learn as well
" initially,in'8.groupsettingand n~e~ an-individualized approach to get them staFted.
Q4~ What isHhe difference' in 'the services' provided' by the Molti;:.Servrce Center to services
available,through WorkSource?' ,
R4. The biggest difference i,s the individualized 'attention people receive atMSC. To navigate
WorkSource 'peopl~ need to bSJnore confident and knowledgeabl~ aboutwhat they' are
looking fer. They need to have a resume in hand and have the interviewing: skills to, benefit
from meeting with the "Employer .of the Day'~~n available ~t WorkSource.WorkSour~ ~s
more. impersonal and less' attractive to r;nany.eHhe people w!th whom. we have been workl~g.
Many' of .the people we ,are seeing' are inclisis mode. have no income at all and:need a job
right aWay. They are less able to think things through step-by-step and need helpsortirig out
what they $hould do next.-They need'hands-on, help developing; a resume. They are' no1.al'a
point where: they canuse a oomputergenerated resume builder; Many havevery poor self-
esteem and other barriers which prevent them from venturing out to WorkSource on their.
own. ,Many have'other barrierS with which MSC can also help directly or provide resources.".
Many have ,absOlutely no idea' where to start. MSC's work with participants builds them up to
the point where they c~n use ,WorkSource job listings, as we.ll as job listings which MSC also
maintains. Another realitY is,that MSC is conveniel")t and, less expensive to access, given the
cost of gas,and the challenges'of bus transportation.
05. How does the Multi-ServiCe Center collaborate with WorkSource when serving Federal
'Way clients?
R5. MSC promotes WorkSource to participants as a rich resource for job search, once they
are ready., Some-may' go toWorkSourCe..iighl'away as part of their Employment -Plan,-while .
others may ~ave'se'{eralsteps to complete, before they are ready for WorkSource.
WorkSo~rce based Dis~ocated Worker services are popular, when funding is available for tnis
program and we make referrals accordingly. MSC has another contract, the focus of which is
to connec~ rural participants with WorkSource, and thereby has up to date knowledge about (
WorkSource. WorkSource offices are aware of MSC's Employment services and have made
. '
06/1012004 Page 2 of 3
D'-51
. Questions and Responses from' Applicants
2005 COSG Capital Applications
referrals to us. Generally their referrals are people who are "not ready" to use WorkSource
and need more preparation, such as resume, interviewing Qr narrowing down their interests
so they can better target their job search. Finally, MSC meets regularly with the Local
Pli:lnnjng Area group, which includes DSMS, Employment Security,'WorkSource, the
Community Colleges and other community based organizations. Through this network we are
able to keep abreast of-services in the South County area.
06. How does Community Jobs differ and what linkag~s are made?
R6. Community Jobs targets a very specific clientele, T ANF recipients who are referred
specifically for Community Jobs by DSHS. There are limited slots available for Community
Jobs-. Community Jobs. provides an opportunity for select participants to engage in time
limited, subsidized work while they also engage in job search. Participants must adhere to
program guidelines in order to continue in Community Jobs. Participants 'served through the
Federal Way grant are those who are not eligible for'Community Jobs or for whom there is no
"slot" available. If-a TANF recipient contacts.'MSC through the Federal Way grant, we refer
them to their DSHS case worker to see if they might access services thrQugh Community
Jobs first. Few of1he people we have seen through the Federal Way grant are TANF
recipients. In fact, there is little in the way of services for non-TANF recipients. Community
Jobs does not serve single individuals. For a long time MSC had been eager for funding that
would'allo~ us to serve people who come to us (mostly from Federal Way) but whom we
have no funding with which to provide the service.
~~,
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'.
b-~o
06/1012004 Page 30f3
City of Federal Way
(' Questions of Agencies with Open CDBG Projects
Agency Name: ' Multio.Service Center
Agency Contact: Dini Duclos
Project Name: Garden Park 2 Apartm:ents
Current COBG FundIng (2005 or open project): $138,710
,
1. What Is the status of the project?
, The property was acquired'on June'30,,200S'by. MSC G.P. Two ApartmentstLLC,
'ofwhich M:ultio.Service Center is t~e managing member~ The acq~isition was made
utilizing a bridge loan 'with Stearns Bank. Currently ownership and management
(Quq,p.tum Management Se.-vices) ar~ assessing the Immediate fire, life and,safety needs of
the PK:9ject and will,. perfQr.Ql as needed maintenance .until the closing of the Construction,
. Tax" Credit Eql;lity ,a,l;ld soft dollar lo~ns (King County, DerED - Housing Trust Fund, City
of Ifedenil Way and Sound Families Grant), which is currently anticipated to'occur oil or
before September 30, 2005.
The Project has received the following Cunding commitments:
1. \vCRA (l.'t lien) 51,756,000
2. DCTED RTF:, 51,249,866
3. King County $1,225,800
4. City of Fed Way: $138,710
5. , S01!-nd Families Cap. Grant $27,500,.
.(" . .. .
The Sponsor has re~eived a 2005 Tax Credit Allocation from the Washington State
. Housing Finance Comndssion and is working onfmaliZing the Letter of Intent with
Paramop.nt Financial Group. Ste~ms Bank, who made the bridge loan, w.ill be providing
the Constructic;m Loan. Sponsor is requesting an additional $170,471 from the City, which
will habuice the Cmal So,urces and Uses based upon a number of-changes which the Sponsor
made to the Project in order to be ~ competitive as possible in security the much needed
funding. These changes are detailed below.
In .addiQon, Sponsor received a subsidy gra,o.t from the Sound FamilieS Fund of
$225,000 in order to provide. housing ,services to the 9 tran.sitionlJ,1 u)Jits.
2. When', will the, proj:ect be Completed?
'. .
,
,;\ 0-~1
.
,-
We are anticipating beginning the fuU'rehab by September 30,2005 (as ioon as the "
Construction, Equity ,md loft dollars e10slng ean occur) and alitidp.te~a total rehab period' (
of approximately 9 months (June 30, 200tij. ' .
3. ,Will the project have any unfunded COBG Eligible expenses'ln 20061
a.If no, please forward the above Information to Kelll O'Donnell
The sp~llSor anticipates being able to utilize all of the CDBG funds awarded
before December 31, 2006 '(includilig the Increased amount requested)
b. If yes, what Is the budget shortfall?
. . . ~.
4., Have there beel'\' any changes to the proj~ since original funding by the tit,)' of
Federal Way?: .1 ::" " ".",(,;, -' .. ,_',', , ," '
_ ~:'. . ;:...~ i. .....-,.. ..~\ ':- :.::':"'." ""t~ ..... \.'.b::.,.:,. :~\,..t- .,. '. I~'.' .
Yes~' The Project added 'a totat'of,91ra~itiOlialllliits" bf additi())('tD tJ1~'11'dlSilbled
units previously committed in' order to obtained: the 2005 AlIocatioB' of Tax Credits and
funding commitments from DCTED HTF and S,ound F.millet. King Colinty requested' an
upfront Operating Reserve, in addition to the SC)und 'Families funds which were a~arded'
for the services of $175,6~O, which has ~een incorporated in to the Sources, and ~Ies., ,
Oftheae 9 transitional units, 5'units will be set aside,forvictims of domestic violence
, -
and will be serviced by the non profit service agency, DAWN. The remaining 4 transit!onal .
units will be serviced ,by t~e Sponsor, Multi;.Service Center. Project sponsor has already
obtali1ed the necessary approvals '(Process lll) from the City of.Federal Way with respect
, to the tran~itional hous~g. '
. ,,' f :- "
In addition, the Sponsor hlls"up(J.ated the& pmjectM eostS; bued tlpon the most
recent .infotmation available and reallocated the sources accotdingly.
. I.....
5..' If you would like this project to be CO~SI~eredc'for2006 CDSG fund~ffrom th~'aty
of Federal Way, please fOrward: !
· a current budget ' , >,
. project schedule .. ~," " . .-." -:'
· responses to-the abov~'questlO'I1~" ,'. ", '.'
'. . . .',. :.",., . '_~:l .\ { . .. <';."..
Pl,ease send'~e 'Infcirmiltlon'by ~ih'$lfttiiKelD 01jorineii'a~:; ,
" e ' 'd' e' e wa 'by j:rl~ay, July 15, 2005., Please call Kelll
O'Donnell at 253.~835..2653 If you ha~e ,any questions or additional time 'Is
needed -to provide the requested Information. ,
, I
\
'"
~-lo 2-
, Form9A
'Residential Per Unit Cost Data
J ". ;:'." _ ,1/; ,I , '. " .. ' .. ". :'.~~ .. :....... .." ';'. :.~;. ..:" .,:.\ . '. ~...'~' :"\'.~1 ft\: }:;" ~." "'-'" ...~.. "... ., i.. -.....::;. .
" ,
',"\I:" ;to
I :~ t ,.'.' '.;t:: .
", ::. .'. "' '. . ......
Summary of Development Costs
, Total Developr:nent Cost $8,728,837
Less Non-ResldentllJl CQst . $0
rotal ResldenUal Cost $8. 728.837 ~peat 8S A below
.'..4, . ,
Residential Unit Costs .
A. Total residential development cost $8,728.837: A
B. Number of residential units 86 .- '0
(pads for mobile home parks, bedrooms
for shelters, group homes, and other fonns
of shared housing)
C. Maximum' number of Individuals to be served , , 137 C
D. Number of households to be housed . 860
E. Number of residential square feet 59050 f:
,
I Bridge & Permane'rit Financing Detail . ,
.
Bridge Flnanclnb
:,
Total of .11 Brld e Financing $8,248,798
. ,
~erman8nt Flnancln~ . ....
" Commitment Letten Received
". Funds
~
,
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(
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( D-~3
Fonn 9A-ResldenUal Per Unit COst Data 1 , 8/2312005
....
Form SA
Resldential'Dev~lopment Budget
.-
- - - - "' -- ---~ - -- -- - -- - -- ,. -- -
Jtdd(if '.( 1 { , (
, ,,[' I " 1(( 1 " r I !' . I ! \ ( ( I' , ,r [I: ' I , r
I I , '
~ \~~ II II, 1.1 < 1 ~' (I! If 11<(1 ' I " " , I' ...) ... ( r J" I (1 I,' ( 11111 " " 'r'l \ -~ - -
AcqulslfJon eosta:
I'lic:hu. PIb,
UoInI
CIaItlcI. TIlt & ~ COIII- , --
EIaMIon pIt'IllII1t - .'
Ohr. ....,_-
0lM:
SUBTOTAL SO- ,- '$0 'so ma 743
Con.tru~fJon:
Bulc ConetIucI/an C<<net ' .972 369' S7 30
Bond Prem1In S10 000 .-
~~
HabrdauI AbU. & Mriarfng
CGnItNcIIan~
S_ T_
0IhIt ean.tNdb1 CollI: IIIaMr P.aII
0lIw CllIlIlMIlan CollI: 0lIl R*I& OvIIhud,
8U8TOTAL so ,
D.v./opment:
ApprIIRI
~ '"
WlII.dAnuamft-
~/IIUt;'
8~&~8II:ver
IAGlIC
~F..
Pra/ICt M---....
TedricIt AI*-'
OI/\Ir~
0lhIr.
0lI1II: 8aft CMI. Olnl.--...,
IUBTOTAL
Othlt D.VII01J'!'IIIt:
ReII...... T.
~ ','
. RIIoOIIIcIIt\ '. -- .i" .
BIdiIrV CiiIcli c,
....F..tfliaIIlpa , ,-
'~F~", --
~PtIIodlllillia-
Q:InIttuIlIIan 0Min F_ --
~.-'-
OIhItIAlnF-~c.w "HTF,_I
LlKrC F_
~Ad
M~~
~ COllI. Rft '4'
~ReHIvu
~ReMM
8UBTOTAL '211,949 $259 III , $oUS 7S6
'TogID.ve/~em.ntCost: . ~".72,,1371 SI,24'.I6& I .I,W,IOG l , 1309,1111 - '1,756,000 "
(
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Fonn 8A-ResldenUal Development Budget 812312005
Form SA (cant)
Relsdential Development Budget
:'.
"
(
. I ~:
AcqulalUon' Costa:
l'tiI:hue Ptb . .1951 251 $2.11&1.251 I' . " .,
~ . ,
C/clf6lQ, 'TIM& ~~ ' '5 423 '3A23 ,,:). .
EldtIIIIon pio,mert , ,
0IheI: Braker FHI .S7500 S37:S00 . ," . .
Other: '.
WIlTOT~ $3,192 9:Z3 $3,004,1'0 '3004,110 .. '... .
ConstrucUon: '. .
Bule CIlnIIIudliIn COrItt..:l '. '27 500 . . $27.$00
Bond PlWllbn ...,"
lrirutlUct&n' Im~ .- ,
HWrrIa&.~. & Mdomg $2& .34 $2&,134 . ,.." ;:'\::"1. .., .,
~~'. $3\70$2 $311.032 .,}~'~.. .. "
8..'1'_ ..
other C<InatIuclIcrI CoaIa: BlJlIder PrclIk
Olher~ CollI: o.n Req & Ovemud , " .,":' ";'C"
SUBTOTAl S2,&70.009, $371 31& $343.11& "'. S27,SOO
. Development: , .);~'.r, ': . '',.
ApprI/Iel ".' " ..
~
~AI~ . "
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Jkv.rld1lY & TllpClO'IphIc s..v.y .. "
legQI ". .'
Devaloper F.. , '4'2.3'7 ' .23'-445 ,-, S245,93Z
~lIlllM~enl :,.....
T~AltIancO . . . ..
Other CaMtIhnlI: . .
.'
othIt: .. , .,.
Olhr. Aaft CaSts Canln.1lm'( .73,7'4 '73, 7'~ 'i:... ..., ,\.'." " ',"-
suBToTAL' , $1,041 7n 'S56,151 '310,229 -,' . $245,932
Other DevelolJment:' : ':', .'
.~ E*le TI!l '3z,ooo '32.11110 I .' .. . " ~' ~ "
.,........ $10 &31 ,m.au,,' ".':, . ' . ".'
ReIcerIllon '16 1&7 . '16;1&7, " .. .. , ,-'. .. ,. . "
BIdcIII)o~ "
PIIIIIIb, p.,..& HoclIqi. , .' ", ....f
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--
M~1ng EllpInju S2S.000 S2$.lIOO , ' , ..
CM)t1g c.. . Renll4l '112.4$1 tlIUSS
Operalq ~
Replac.rnlnl ~. . .
SUBTOT~ . " .,1,224,146 ,2S5 253 $256263
, ,
.- ITotaJDtjVOlamnent Colt: . ... 117,990 1 $3 '14.55' I '~S,'32 I ' S27,sOO I . I
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Fonn 8A-Resldenflal Dewtopment Budget 2. 8123/2005
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~ab 121
2004 COSG APPLICATION CAPITAL PROJECT SUMMARY
Title: Garden Park Apartments
Category: Capital Project
Re'quest: $150,000
Minimum: $125,000 .
Applicant: .Multi-SeNlee Center I
.. " .
One Sentence Use of Funds
Funds will be used to purchase th~ Garden Park Apartments to retaiti affordable housing.
Eligible Activity: Public'Facility
NationalObjective: Low and Moderate Income Benefit...; Limited Clientele - Homeless
persons.
ESA: To Be Detennlned
Local Strategy :;:,'
#1: Develop a range of housing opportunities aimed atlncreasing the supply of affordable
housing to accommodate the projected growth in low- and moderate-income households.
Create housing opportunities for seniors, youth, and special needs groups and impact the
availability of transitional housing and emergency shelter.
Project Description
Funding is being requested for site acquisition of the Garden Park Apartments located in .
Federal Way consisting of 85 one- and two-bedroom units. FOllowing acquisition, the Multi-
Service Center will complete rehabilitation of the apartment complex Including new flooring,
cabinets, doors, paint, and appliances in addition to general maintenance and repairs. Due to a
high vacancy rates; the renovations will be accomplished through movement of te,nants within
the complex~ Units will be leased to clients with ~O% to 60% of the median Income.
The applicant will be working with the police department to assure ahy current or future criminal
behavior and elements are removed from this property. Quantum Management will provide
property management services.
Feasibility
Demonstrated Need and Effect of Project
The applicant notes that Federal Way has doubled in population and households are generally
more affluent than nearby communities but its employment. base is mainly in the service and
retail area. According to ~he South County -Economic Engine" Report of 2002, Federal Way
had 32.6% of Its households earning less than $50,000 a year. In addition, while Federal Way . .
had a working popufation ove'r 51,000, the number employed was only 27,323. The Multi-
Service Center notes the need to maintain current housing stock as stated in the City of Federal
Way Comprehensive Plan. The MSC has purchased and renovated similar projects in South
King County including Mansard Estates, Victorian Place II, and White River Apartments.
Fiscal Evaluation (including appropriate funding sources, cost-effectiveness, realistic
expenditure levels)
The agency is requesting 2% CDBG funds from Federal Way although the project will have
. 100% Federal Way residents. The applicant is requesting a commitment from the City of
Federal Way to provide additional incentives for commitments from King County and DeTEO.
The project will also ben~fit from deferred developer fees, cash flow during rehab, and interest
from bonds.
b-lD
tfab 121
I
Capa.clty of Applicant (to manage and/or provide long-term operating supporl)
The Multi-Service Center was founded in 1971 as a community action agency. The agency has
provided housing services to homeless individuals and families since its inception. Currently the
agency has 180 hOUSing units throughout South King County. The MSC has a proven record of
accomplishment providing affordable housing in addition to many numerous support programs.
Funds from Equity proceeds will be used to set up a working capital operating reserve. In '
addition" annual replacement reserves will be established on each unit.
Project Reve.nue Sources 2003 Funds Received
Federal Way COSG $ 150,000 $0
DCTEO $ 899,000 Federal Way Share 2%.
.King County $ 932,500
WSHFC Bonds " $3,460,000
Deferred Oev. Fee $ 407,077
Equity Proceeds $1,603,926
Cash Flow (Rehab) $ 26,525 ".1)
I ntarest on Bonds $ 60.110
TOTAL COST $7.639.137 " . .
, .
" ,
.
. .
I
, b-,\
Questions and Responses from Applicants
2004 COBG Capital Project Applications
As of July 29, 2003
['
'"0";"" Multi-Service Center #2 - Garden Park Apartments (Tab 12)
Q1. In response to Question 15 National Objectives for the COGS Program, the
application states that the annual percentage of low/moderate income persons
served will be 50%. To qualify for CDSG funding, 51 % of the clients must be
low/moderate income according to Official HUD Income guidelines. This project
does not qualify for CDSG funding. Please verify whether this information is
correct or provide updated information.
R1. A corrected response to Question 15 in the CDSG application has been received.
The project serves 75% low/moderate income clients.
Q2. Please .provide a copy of the Independent Auditor's Report dated October 18, 2002
regarding internal control over financial reporting regarding Government Auditing
Standards referenced in paragraph 4 of the Independent Auditor's Report provided.
R2. The Auditor's Report has been received and reviewed. No areas of concern were
identified.
Q3. Please provide a copy of any correspondence received from Debra Grant, King
County Relocation Specialist, in response to your July 9, 2003 letter.
R3. ; The Multi-Service Center will forward any correspondence received from Debra
Grant.
, .
\::)-l'L-
07/29/2003 , Page 1 of 1
S.r=
CITY OF FEDERAL WAY
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE
Date: September 6,2005)
From: Kelli O'Donnell, CDBG coo~~
Via: David Moseley, City Manag
Subject: Changes to HomeSight First mes Program
Background
HomeSight is a first time homebuyer program that provides purchase assistance and
affordable first mortgages for eligible buyers at 80% of median income or below. The
City of Federal Way has $195,000 in the program with $140,000 of matching funds
from the County's Housing Opportunity Fund (HOF) and the HOME program. As loans
are repaid, these funds revolve back to assist additional clients. King County contracts
with HomeSight for the administration of the funds allocated by the County and cities of
Kent, Renton, Tukwila, and Federal Way through a Subrecipient Master Loan
Agreement.
As noted in the attached staff reports to the Human Services Commission on August
24, 2005 and July 13, 2005, HomeSight has requested numerous changes to the
program to respond to the changing mortgage market conditions. Staff from
participating cities and King County are recommending that only two of the proposed
changes be approved: 1) Increase the loan limit from $25,000 to $35,000; and, 2) defer
payments of the interest and principal of the loans for the full term or upon refinance or
sale of the home. The cities of Kent, Renton, and Tukwila have concurred with these
changes. King County is waiting for Federal Way's response to proceed on
renegotiating terms of the agreements.
Commission Recommendation:
The Commission voted unanimously to recommend that the City of Federal Way concur
with the requested changes to the HomeSight First Homes program to increase the
loan amount to $35,000 and to defer loan repayments until refinance or sale.
Committee Recommendation
The Committee recommends that the City of Federal Way concur with the requested
changes to the HomeSight First Homes program to increase the loan amount to
$35,000 and to defer loan repayments until refinance or sale. This recommendation to
be forwarded to the full City Council on the Consent Agenda at the September 20, 2005
meeting.
[-)
---.-
(In 0' ~
Federal Way
MEMORANDUM
DATE: August 24,2005
TO: Human Services Commission
FROM: Kelli O'Donnell, CDBG coordina~
SUBJECT: Homesight First Homes Program .
Background:
This item is continued from the July 18, 2005, Human Services Commission meeting.
Attachment A is the information distributed at the July meeting. The Commission
requested additional information on the First Homes program. Questidns and
responses received from HomeSight are attached as Attachment B. Tony To,
Executive Director of HomeSight will be present at the meeting to answer questions.
The original staff report mistakenly indicated that the loans would be for a total of 38
years instead of the 30 year term of the program.
The cities of Kent, Renton, and Tukwila have agreed with the proposed changes to
increase the loan amount to a maximum of$35,000 and defer repayments of loan and
interest to the full term of the loan or upon refinance or sale. The increase of the
maximum loan amount is in response to the increase in costs of homes in King County.
Additional Information on the housing market and HomeSight program are attached
(Attachment C). The deferment of repayment of the principal and interest to the end of
the term will reduce the financial burden on lower income home buyers and lower the
costs of servicing costs. To meet HUD regulations the servicing costs must be charged
to each loan on actual time. The increased hourly cost of administering the program
will reduce the amount available for future loans. Information received from HomeSight
indicates that to date approximately 25% of loans have been repaid to date and
approximately 16% of Federal Way loans have been repaid prior to the 30 year term.
Staff Recommendation:
Staff concurs with the request to increase the loan amount to $35,000 and to defer loan
repayments until refinance or sale. We are not recommending any other changes. The
Master Loan Agreement requires King County to consult with participating jurisdictions
and try to reach consensus. If consensus cannot be reached, King County and
HomeSight may amend the program. Currently, Kent, Renton, Tukwila and the County
concur with the first two changes.
The current housing market is very hot, with prices putting home ownership out of reach
for many earning 80% of median income or lower. Increasing the assistance to
$35,000 ca-n potentially make home ownership more affordable., Even with the
increased assistance, the mortgage payments will be a stretch for many when loan
repayments become due in addition to the mortgage. Deferring loan repayment until
property conveyed or is no longer the primary residence should allow more low-income
owners to be successful, since their income is not likely to increase at a rate sufficient
to allow for the additional loan repayment costs.
~-2
The 103% loan to value (L TV) ratio and reduction of the buyer contribution seem to be
strategies that would allow them to be more competitive with the private market. The
intent was not to position HomeSight as a competitor for private mortgage market, nor
are the suggested changes necessarily in the best interest of the homebuyer. It
decreases the personal contributionofthe homebuyer and increases payments as they
pay finance charges on the closing costs. Eliminating shared appreciation doesn't
protect the investment of public funds.
Proposed Motion:
I move to recommend that the City of Federal Way concur with the requested changes
to the HomeSight FirstHomes program to increase the loan amount to $35,000 and to
defer loan repayments until- refinance or sale.
Please contact me at (253) 835~2653 or kelli.odonnell@cityoffederalway.com if you
have any questions regarding this item.
.
)
E-3
.' (ITYO, ~ -- Attachment A
--
Fe~eral Way , ~-~I
'J M EM 0 RAN DUM,
"
DATE:: July 1l 2005 ,
TO: Human Services Commission . ~. .
FROM: Kelli ,O'Donnell, 9DBG Coordlnato " \' '" ! , > ., .
SUBJECT: Homeslght First Homes Program' ",:, ~ ". ,
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Background: ,"
HomeSight Is a fi rsftl me homebuyer program that providesYpur6hase asslf3tance and
affordable first mortgages for eligible buyers at 80% "of median income or below. The,
City of Federal Way has $195,000 In the'program with $1~0,000of matching funds'
from the qounty's Housing Opportunity Fund (HOF) and the HOME program. As I'oans
are repayed, these fun,ds,revolve back to assist additional clients. ..
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The FlrstHomes activity report for 2004 shows they have made only one loan in 2004.
The program has had' a finding from the" Department of Housing and Urban' ,
,Development (HUD) that disallows the program charging loan origination fees to clients.
HomeSight has been working with King County and HUD to resolve this issue.
HorrteSight assisted an additional 9 homebuyers that-did'not Use the FlrstHomes'
program because of market conditions. At a meeting With the citie,s and King County,
HomeSlght requested changes In their agreem~nt that will enable them to respond to a
changing mortgage market and allow them to originate more loans.
CurrentTerti1s Proposed Amendments
Maximum LO'an'$25 000 'Increase Loan to $35 000' ' "
Repayment of principal and interest begin Defer payment (interest and principal)
in year 8. on the loans 'for the full term, or upon
refinance or sale. Full tenn 38 ears
If house sold within 8 years of note, 100 % Eliminate shared a'ppreciatiori (net' '
of shared appreciation repaid, shared proceeds multiplied by a fra~ion
appreciation reduced 2% per year after calculated by dividing original principal
ear 7 of the loan. b urchase rice & costs.
Currently underwriting only 2nd mortgages Allow 103% L TV in underwriting the
(ma,xof 20%) SO Combined Loan to Value loans. Reduces buyer contribution by
CL is 100% loan in closi costs
Buyer contributes the greater of 2% or ReduCe the 2% or $2,500 miniml,lrn
$2,500 of the purchase price, plus 1 buyer contribution required to reward
month's reserves. buyers with better credit and savings
histories,
,
King County contracts with HomeSlght for all participating cities (Auburn, Federal Way,
Kent, Tukwila) and county funds. The Subreclpient Master 'Loan Agreement (SMLA)
" will b~, amended to Include Renton's 2005 contribution and any modifications to the
contract agreed upon by King County, with input from the cities.
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Staff Recommendation:
Staff concurs with the request to'increase the Irian amount to $35,000 and to defer loan
repayments until refinance or sale. We are not recommending any other changes. The
county receives input from participating cities, but if cities do hot agree with the county's
final declsion,they'will not be part of the agreement and those funds will be recaptured
by the city. Currently, Kent, Renton, and the county concur with the firsttwo changes.
Input from Federal Way and Tl:1kwila is still pending;
The current housing market is very hot, with prices putting home'ownershlp out of reach
for many earning 80% of median Income or lower. Increasing the assistance to
$35,000 can potentially mak~. home ownership affordable. Even with the increas$d
, . .,. ...,.
assistanoe, the mortgage payments Will be a stretch formany when loan repayments
become due In additjc:m to'the mortgage.' Deferring loan<r~payment untll.property
qQnveyed or Is ~o'l,onger the primary residence should a'Uow more 'low~lncome owne~
to be successful, since. the'r income is' not likely to increase. at a rate $ufficient to allow
for the additional loan repayment costs.
"
The 103% L TV tatio and reduction of the buyer contribution seem to be strategies that
would allow them to be more competitive with the -private market. The Intent was not to
position HomeSlght as a competitor for private mortgage market, nor are the suggested
changes ne~$sarily In the best interest of the homebuyer. It decreases the personal
, contribution of the homeblJyer" al1d Incre~ses payments as they pay finan,ce charges on
the closing costs. Eliminating ,~hared appreciation doesn't p~otect the Investment of
public funds. ..: '.
;
Proposed Motion: .
I move to recommend that the City' of Federsl Way concur with the requested changes
to the HomeSight FlrstHomes program to Increase the loan amount to,$35,000 and to
defer I,~an repay,"~nts .until refinance or sale.
Please contact me at (253)' ~;j5-2653 or kelli.odonnell@cityoffederalway.com if you
have any questions regardi~g this Item. . . ,
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"b-S
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HomeSight
, FirstHomes Program
Activity Information Report
... 2004 Year End
Number. of New First Time HO{11e Owners
~~~ Quarter 1 . Quarter 2 Quarter 3 Quarter 4 2004 Total
# Hom~Slght asslstanQ! loans dosed 0 0 0 1 1
# Buyers recelvlng non~
HomeSlght assistance ..
through partner referral
(grant or loan) 0 0 1 0 1
#. Buyers with No AssIstance .. 0 2 4 2 8
'..
# Households becoming ;owners '0 2 5 3 10
# Buyers 'Created Before this Reporting Year: 148
Total Home Buyers Created to Date: 158
Buyer Demoaraphlcs Current Period # loan AssIsted ' 1
loan Assisted BuYer # Ram Ethnldty Household SIze % Median
1 Black or Afr. Amer. Not Hispanic 2 69
.
loan' profile for this Reportina period/ .
# Assisted loans closed .' ~~ 1
. Total dollars loaned from HomeSlght RLFfrom South COunty Sources $25,000
Total dollars loaned from HomeSlght RLF "O~er Funds" $75,000
Total grants to assisted buyers through HomeSlght partnerships $0
Average assistance package per hQusehold $100,000
Average home purchase p,nce $175,000
Average buyer cash down payment $3,898
Average household % of median Income or MHI 69
:
SMLA Purchase Assistance by Jurisdiction
# Loans In Auburn 0
# Loans In Federal Way 0
# Loans In Kent 0
# Loans In Tukwlra 1
, # Loans In Unincorporated King County 0
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.' ,Attachment B -
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HomeSight reply to questions from the Federal Way Human Services Commission
Background:
HomeSight requested several modifications to the First Homes Program in South King County in
the spring of 2005 due to a decline in the number of clients seeking deferred loans from the First
Homes Program. . This request was made because constant the number of clients pursuing home
purchase in South King County has declined dramatically since 2003 while the number of clients
requesting program information and participating in the first time home buyer classes and
counseling has remained relatively constant.
We think there are several key reason for this change. While other jurisdictions in the Puget
Sound region have increased the amount of deferred purchase assistance available as home
purchase prices have increased, there has been no increase in the First Homes Program loan
amount since its inception in 1999. Also, the First Homes Program is the only one requiring
principal and interest repayments beginning after 8 years. The other publicly funded assistance
programs HomeSight administers defer principal until the 30th year. The proposed changes are
intended make the First Homes Program financially viable as the market conditions change over
time.
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Answers to the specific questions from the Federal Way Human Services Commission are as
follows:
How many loans are there currently for Federal Way?
There are 15 loans outs~anding.
What is the average stay in homes for the First Homes program?
4.3 years for currently outstandng loans and 3.9 years for loans the are paid off.
What is the total number of loans made in Federal Way? 18
How many loans have been repaid to date? 3
What is the total number of loans made in the First Homes Program? 42
How many loans have been repaid to date? 10
Are the loans for a total of 30 years? Yes
G-l
- Attachment C
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CITY OF FEDERAL WAY
PARKS, RECRRATION AND CULTURAL SERVICES
MEMORANDUM
Date: September 7,2005
To: PRHSPS Council Committee
From: B Sanders, Park Planning & D~cnt Coordinator ~
Via: David Moseley, City Manage ~
Subject: Madrona Park--Award Contract for Playground Equipment
, "'III ~
Policy Question:
Should a contract be awarded to Northwest Playground Equipment, Inc, to provide and install
playground equipment at Madrona Park?
Backeround:
Construction at Madrona Park is complete, with the exception of the purchase and installation of
the playground equipment. Funding for the playground equipment is being provided through the
Community Development Block Grant (CDBG) program, The total amount provided by CDBG
is $75,000. Of this amount, $1,080 was retained by CDBG for an environmental investigation,
This leaves $73,920 for the purchase and installation of the playground. These are 2004 funds,
which must be spent by December 31,2005,
A Request for Proposal was sent to all three playground vendors on the small works roster. The
three companies each submitted a proposal by the August 1, 2005 deadline, which included a
playground design, supporting technical information, and a proposal price,
The proposals were reviewed based on a set of criteria that included:
. 30%---Playground layout, equipment quality, aesthetics, and warranty
. 30%- Turnaround time for ordering, delivery and installation
. 25%--Cost: value for amount spent
. l5%-Service record
The proposal prices were as follows:
Northwest Recreation of Washington $71,873,28
Northwest Playground Equipment, lnc, $73,162.23
Sitelines Park & Playground Products $73,441.64
Based on the criteria listed above and reference checks on each of the companies, NOlihwest
Playground Equipment, Inc. is the recommended contractor. The proposal amount is
$73,162.23. The reference checks related to ordering, delivery, installation, and service after
installation, plus higher scores on other criteria, justified the price difference of $1,288,95 over
the low bidder. Other criteria that contributed to the highest score for Northwest Playground
F- \
include: high quality equipment and tamper-resistant hardware, aesthetics of equipment,
playground layout, and warranty.
Ordering and delivery of equipment will take 7 to 8 weeks, and installation will take about one
week. If the contract is awarded at the next City Council meeting on September 20, the
playground equipment can be installed and the project completed by early December.
Options:
1. A ward the project to Northwest Playground Equipment, Inc. for $73,162,23,
2. Do not award the project at this time.
Staff Recommendation:
Staff recommends Option 1, above, to forward the project to the City Council with a
recommendation to award the project to Northwest Playground Equipment, Inc.
Committee Recommendation:
Move -.. __m..__ to recommend (not recommend) this item be placed on the Council Consent
... Agenda September 20, 2005 for award of contract for Madrona Park playground equipment to Northwest
Playground Equipment, Inc. for $73,162.23, and authorize the City Manager to execute the
contract.
"- 'n. I
APPROVAL OF COMMITTE}: REPORT:
..-
Committee'Chair Committee Member Committee Member
-. ._-
F-7-
s.~
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
~,~..~
DATE: September 12, 2005
TO: Parks, Recreation, Human ~PUbliC Safety Council Committee
VIA: David Moseley, City Mana ~
VIA: Anne E. Kirkpatrick, Chief of Polic~1 . 11i,^~r JJe.
, 1.;{;w1
FROM: .1/-
Andy Hwang, Commander . . .
SUBJECT: Department of Homeland Security Buffer ZoneGrant for Wild Waves & Enchanted
Village - $50,000 grant
Background
The Fiscal Year 2005 Homeland Security Appropriations Act will provide protection action
lunding up to $50,000 to protect and secure the one critical infrastructure and key resource site in
Federal Way. Department of Homeland Security has identified Wild Waves & Enchanted
Village meeting the criteria to coordinate a Buffer Zone Protection Plan,
The Buffer Zone Protection Program is designed to reduce vulnerabilities of critical
infrastructure site by extending the protected area around a site into the surrounding community
and supporting the prevention and preparedness enarts of local first responders,
Improvised Explosive Device (lED) response for this park is provided by the Federal Way Bomb
Disposal Unit (FWBDU). The bomb team is in the process of getting a bomb robot (no cost to
the city), but will not be able to transport it with the present vehicle, A purchase of a new BDU
vehicle will allow the bomb team to respond to emergency scenes with all of its bomb
equipment. The existing BDU vehicle will be used to transport equipment related to a chemical,
biological, radiological, nuclear (CBRN) or any natural or man-made disaster.
The purchase of new Bomb Disposal/CBRN Van along with the other emergency equipment will
significantly enhance the abi lity ofthe Federal Way Police Department to respond to potential CBRN
incident(s) at the Wild Waves and Enchanted Park as well as other critical infrastructures within our
city and to include other neighboring Puget Sound communities should emergencies arise. The
Federal Way BDU/CBRN Team is part of a regional team, which has the capability of responding to
regional critical incidents.
This is a one time funding and there are no matching funds required to accept this grant. The M & 0
will be paid from the 2005/7006 Public Safety budget. The addition of the new BDU vehicle will
increase Police Department fleet by one,
1
G~-\
Options
1. Authorize the Police Department to receive the $50,000 DHS Grant
The acceptance of the money will allow the department to purchase a BDD vehicle and
other emergency equipment which will enhance the city's ability to respond to potential
CBRN and other critical incident(s), There are no negative ramifications for accepting
the grant.
2, The only other option is to not accept the grant
lfthe grant is not accepted by the city, the funds will be awarded to another community.
Staff recommendation
Motion to approve and accept the Department of Homeland Security grant of $50,000 to enhance
the city's response to critical incidents,
Committee recommendation
Forward the committee recommendation, Option #1, to the full City Council for approval on
September 20, 2005,
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
2
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