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Council PKT 11-15-2005 Regular A Federal Way City Council Meeting AGENDA COUNCILMEMBERS Dean McColgan, Mayor Jeanne Burbidge Jim Ferrell Jack Dovey Linda Kochmar Eric Faison Mike Park CITY MANAGER David H. Moseley Office of the City Clerk November 15, 2005 .,1 .... -,~-'-- - AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall November 15,2005 - 7:00 p.m. (\I'W 111. cit)lol(ederall1lay. com) * * * * 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Commission Introductions/Certificates - Diversity Commission Member Christine Martin Appointment b. Recognition of Achievement -Washington State School Resource Officer of the Year Nomination e. Introduction of New Employees/City Manager d. Emerging Issues/City Manager 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SUP & PRESENT TO TilE CITY CLERK PRIOR TO SPEAKING', Citizens may address City Council at this time. When recognized by the Mayor, please comejiJrward to the podium and state your name/or the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed hy a Council Committee of three memhers and hrought before fidl Counciljt)f approval; all items are enacted by one nwtion. Individual itenls may be rernoved by a Councilmemher/or separate discussion and subsequent motion, a. MinuteslNovember 1. 2005 Regular Meeting b. September 2005 Monthly Financial Report e. Vouchers d. 2006 Legislative Agenda e. Shoreline Master Program Grant Acceptance/Authority to I'fire Consultant f. 2006 School Impact Fees g. PSE Easement for Community Center h. Amon Service Station Access onto SR 509 1. 1-5/ SR-18 / SR-161 Triangle Proiect Status 1 -, 6. COUNCIL BUSINESS a. Undergrounding Utilities and Installation of Street Trees on WSDOT Segmcnt of Pacific Highway South b. 21 $1 Avenue SW Extension - SW 3561h Street to 22nd Avcnue SW Right-of- Way Acquisition 7. PUBLIC HEARING Mid-Biennium 2005-2006 Budget/ Property Tax Rate/Pursuanllo RC'W 35A.34 . Citizen Comment (3-minute limit) 8. INTRODUCTION ORDINANCES a. Council Bill #390 / 2005-2006 Biennial Budget Adjustment AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WA Y, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2005- 2006 BIENNIAL BUDGET (AMENDS ORDINANCE NOS. 04-469 AND 05-482). b. Council Bill #391 /2006 Property Tax Rate AN ORDINANCE OF THE CITY COUNCIL OF THE CITY or FEDERAL WAY, WASHINGTON, FIXING THE PROPEKl'Y TAX AMOUNT FOR THE YEAR 2006. c. Council Bill #392 / Proposed Twin Lakes Golf and Country Club Franchise AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, GRANTING TWIN LAKES GOLF AND COUNTRY CLUB, A NONEXCLUSIVE FRANCHISE, TO OCCUPY RIGHTS-OF-W A Y OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIC FRANCHISE AREA FOR THE PURPOSES OF MAINTAINING, REPAIRING AND OPERATING AN IRRIGATION SYSTEM WITJ-JJN AND THROUGH THE CITY OF FEDERAL WAY. 9. CITY COUNCIL REPORTS 10. CITY MANAGER REPORT II. EXECUTIVE SESSION Collective Bargaining / Pursuant to RCW 42.30. 140(4)(a) 12. ADJOURNMENT ** THE COUNCIL MA V ADD AND TAKE ACTION ON OTHER ITEMS NOT L1STlm ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILA8LE FOR REVIEW AT CITY HALL AND ON THE CITV'S WElISITE lINDER CITV COUNCfL MEETING AGENDA AND PACKETS-VOU MA V ALSO E-SlIBSCRIBE TO RECF:IVE ONGOING NOTIFICATION OF CITY COllNCIL UPDATES 2 --- - MEETING DATE: November 15,2005 ITEM# j~ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: BUDGET IMP ACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ATTACHMENTS: Draft minutes ofthe City Council regular meeting held on November L 2005. SUMMARY/BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: I move approval ofthe minutes of the City Council regular meeting held on November 1,2005. CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL HILL # 0 ST ~"""""~'''~-~~,''.',..~ DENIED l' reading 0 T ABLED/DEFERRED/NO ACTION E:nactment reading 0 MOVED TO SECOND READING (ordinances on()!) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 - --.'" .... FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall November 1,2005 - 7:00 PM DRAFT MINUTES 1. CALL MEETING TO ORDER Mayor McColgan called the Regular Meeting of the Federal Way City Council to order at 7:02 PM. Councilmembers Present: Burbidge, Dovey, Faison, Fcrrell, Park, Deputy Mayor Kochmar and Mayor McColgan. Staff Prcscnt: City Manager David Moseley, City Attorney Pat Richardson and City Clerk Laura Hathaway. II. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Terry Hickel of the Federal Way Chambcr of Commerce. Councilmember Burbidge recognized a number of Advancing Leadcrship members in the audiencc. MOTION: Councilmember Dovey moved the addition of the Timothy Reck Settlement Agreement to the Council Agenda under Council Business. Councilmember Park second. The motion carried 7-0. ITI. PRESENT A TIONS a. Presentation Award / Dick Mayer, Federal Way Wal~Mati Store 112571 Presentation Safe Neighborhood Hcrocs Award / Federal Way Firc and Police Departments Dick Mayor of Fedcral Way Wal-Mart Store #2571 introduced Wal-Mmt Representative Paul Cox who presented both the Police Departmcnt and Fire Department with checks for $1,000.00 in honor of the work they do in the community. CfL-L Federal Way Ci(y Council Regular Meeting Minutes November 1, 2005 - Page 2 of6 b. Introduction of New Employecs / City Manager City Manager David Moseley introduced Chuck Wilson, who was unable to attend tonight's meeting, as the new Electrical/Building Inspector for the City. c. Emerging Issues / City Manager None. IV. CITIZEN COMMENT Gavla Hardison spoke in regards to a recent crime incident involving her vehicle and praised the Police Department's response. She fcels crime in Federal Way is on the rise and asked the City to be more competitive with other agencies in order that Federal Way keeps its force fully staffed. Frosty Hardison - submitted a proposed ordinance to the City Council regulating loud music emanating from cars. He stated that the loud music is offensive to others and asked that an ordinance be put in plaee that would allow the police to enforce it. Phil Dalymple - spoke in support of Little League and asked the City feH' support in funding. I-Ie also asked for the City's support to clean up the field by Weyerhaeuser. Scott Henderson - agreed with the previous speaker and asked who on the staH they could engage to work with in order to obtain grants, etc., for programs like Little League and park clean-up. Norma Blanchard - spokc rcgarding an on-going code compliance complaint and asked for the City to stop making excuses and enforce the code. Sue Newsham ~ thanked the Council for the funding of the Centerstage Theatre and reviewed upcoming performances. Elisabeth Hardison - spoke in support of the ordinance prohibiting aggressive begging. Mayor McColgan entertained Council questions. Councilmember Ferrell asked for an update regarding the code compliance complaint by Ms. Blanehard. Mr. Moseley stated there had been some improvement, but not enough to satisfy the City. He stated the City will work with the offenders until they are in compliance. Conmumity Development Director Kathy McClung concurred with Mr. Moseley. 5~.-3 Federal Way City Council Regular Meeting Minute.~ November I, 200S - Page 3 of 6 MOTION: Couneilmember Ferrell moved to reopen Public Comment. Councilmemhcr Dovey second. Motion carried 7-0. Richard Schultz - spoke regarding the code compliance complaint being referred to and stated that the City's Code Compliance Officers makc excuses for the people and arnend the deadlines that have been set. This enablcs people to continue the behavior. I Ie stated no deadlincs or schedules for clean-up havc been met at the residence in question. Mayor McColgan stated he would be eontacted. Deputy Mayor Koehmar asked the Parks/Recreation/Human Services and Public Safety Committee to review the proposed ordinance/request by Mr. Hardison. Councilmember Burbidge stated the Parks/Recreation/Human Services and Public Safety Committee will also look at the Little League request. Deputy Mayor Kochmar thanked thc Wal-Mart representatives for their contribution. V. CONSENT AGENDA a. Minutcs / October 18, 2005 Rcgular Meeting - Approved b. Enactment Ordinance / CC Bill #388/Update Chapter 6, Criminal Code & Chapter 15, Traffic Code - Approved Ordinance #05-508 c. Enactment Ordinance / CC Bill #389/Criminal Code Update- Aggrcssive Begging Provisions - Pulled d. First Amcndmcnt to Comprchensive Garbage, Recyclablcs and Yard Debris Collection Contract for City of Federal Way and Waste M~U1agement of Washington, Inc. (AG #01-144) -Approved e. Tourism Enhancement Grant Application Awards - Pulled f Sprint Spectnull Panther Lake Site Lease Extension -Approl'ed MOTION: Deputy Mayor Kochmar moved approval of Consent Items a, b, d, ffild 1'. Councilmember Park second. Motion carried 7-0. Consent Agenda Item c - Enactment Ordinance / CC Bill #389/Criminal Code Update- Aggressive Begging Provisions: City Attorney Pat Richardson addressed the ordinance stating it expands the definition of aggreSSIve. Councilmember Dovey asked if this ordinance is the toughest we can get. Ms. Riehardson responded that for criminal code violations, yes. MOTION: Coul1eilmember Burbidge moved approval ofthe ordinancc. Deputy Mayor Kochmar second. Motion carried 7-0. 5a-'-I- ---..----..---- Federal Way Ci(V Council Regular Meeting Minutes November I, 2005 - Page 4 (1' 6 Consent Agenda Item e - Tourism Enhancement Grant Application Awards: Economic Development Direetor Patriek Doherty addressed and gave background on the process of how grant awards arc allocated. He stated that $48,000 in grant moncy was requestcd, but there is only $18,000 available. MOTION: Councilmember Ferrell moved approval of the Tourismhnhaneement Grants as amended by the Finance/Eeonomic Developmcnt/Regional AfTairs Committee (FEDRAC). Councilmember Dovey second. Discussion: Councilmember Park stated the amounts recommended by the Lodging Tax Advisory Committee wcrc based on a certain criteria and he will vote against. Councilmemher Dovey withdrew his second. Couneilmember Ferrell left the Inotion on the table. Mayor McColgan askcd for a second. Councilmember Burbidge second. AMENDMENT: Councilmember Park moved to approve the Tourism Enhancement Grant and allocate $1,700 to the Federal Way Symphony Orchestra/Holiday Pops Concert and an additional $500.00 (for a total of $5,000) to the Raiders Parents Movement/ Washington State Coaches Association "AII-Statc Girls Basketball Gamcs". Couneilmember Dovey second. VOTE: Amendmcnt failed 4-3; Councilmembers Ferrell, Faison, Burbidge and Koclmlar dissenting. VOTE ON MAIN MOTION: Main Motion to allocate funds based on FEDRAC amendments passed 5-2; Couneilmembers Dovcy and Pm'k dissenting. VI. PUBLIC HEARING a. Proposed Mid-Biennium 2005-2006 Budget/Revenue Sources / Property Tax Rate / Pursuant to RCW 35A.34 . Staff Presentation . Citizen Comment (3-minute limit) Mayor McColgan reviewed the process for the public hearing and opened it at 8: 10 PM. Management Services Director Iwen Wang revicwcd the 2005/2006 mid-bicnnium budget adjustments, housekeeping adjustments, gave an overview of recommendations and reviewed revenue and expenditure adjustments. Ms. Wang reviewed the 2007/2008 outlook. She also addressed challenges facing the City including pension costs, medical premiums, employee recruitment, structural imbalances between revcnue and expenditures. Ms. Wang reviewed the upcoming budget/public hearing calendar. Public Comment: None received. 5c{-ti ___n._._......_ Federal Way Ci(V Council Regular Meeting Minutes November I, 2005 - Page 5 t?f6 Ms. Wang entertained Council qucstions. Deputy Mayor Koehmar asked Ms. Wang to rcview potential revenue options. Ms. Wang stated that options include a Lid Lift, Bond Levy (requires 60% voter approval), Utility Tax (voter approval needed), and REET. SEE Tape Couneilmember Fcrrell asked about the proposed Emergency Management Position. Staffwill come back to Council with more information on Council questions and discuss the proposed budgct adjustments in further detail at the Speeial Meetings on Monday, November 14 and Tuesday, Novembcr 15. MOTION: Councilmember Ferrell moved to close the public hearing. Deputy Mayor Kochmar sccond. The motion carried 7-0. The public hearing was closed at 9:23 PM. VII. CITY COUNCIL BUSINESS a. Approval of New City Hall Contracts b. Diversity Commission Appointment c. Timothy Beck Settlement Agrccmcnt - Added Item MOTION: Councilmember Faison moved approval of the new City Hall contracts. Deputy Mayor Koehmar second. The motion carricd 7-0. MOTION: Council member Faison moved approval of the appointment ofChristinc Martin to the Diversity Commission for a term that expires on May 31, 2008. Councilmember Burbidge second. The motion carried 7-0. MOTION: Councilmember Dovey rnoved to authorize the City Manager to exeeutc the necessary documents for thc Timothy Beck settlement agreement in the amount of $150,000. Councilmember Ferrell second. The motion carried 7-0. VIII. CITY COUNCIL REPORTS Councilmember Ferrell reported on the SCA Public Issues Commission meeting hc attended which heard from the Committee to End Homelessness. He also asked flH' a briefing on emergency preparedness and encouraged the public to attend the budget meetings. Councilmcmber Park stated the ncxt Lodging Tax Advisory Committee Meeting is scheduled 1(x Friday, November 18,2005. He reminded the public that Tuesday, November 8th is Election Day. 5"ct-ic Federal Way Ci(V Council Ret;:ular Meeting Minute.\' November 1, 2005 - Page 6 of6 Deputy Mayor Kochmar statcd the Planning Commission will have a public hearing on City Code Amendments at its Wednesday, November 16th meeting. Councilmember Burbidge stated the ncxt meeting of the Parks/Recreation/Human Services/Public Safety Commission is scheduled for Monday, November 14th. Councilmember Dovey rcported that the next Land Usctrransportation Committce meeting is scheduled for Monday, November ih. Councilmember raison reported that, due to the General Election, the Tuesday, November 8th Financc/Economie Development/Regional Affairs Committee meeting has been ctU1celled. Mayor McColgan encouraged everyone to vote on November 8th. IX. CITY MANAGER REPORT City Manager David Moseley statcd that: Federal Way Hags will be Hying at half-mast in honor of Rosa Parks; Staff wi 11 be giving an update on thc City and Community Center at the Chamber Luncheon tomorrow (Wcdnesday, November 2nd) and the latest edition of the "City Update" is now appearing on FWTV Channel2!. MOTION: Councilmcmber Ferrell moved to extend the meeting to 11 :00 PM. Councilmember Burbidge second. 'I'he motion carried 7-0. Council adjourned to Executive Session at 9:45 PM. X. EXECUTIVE SESSION a. Collective Bargaining / Pursuant to RCW 42.30. 140(4)(a) b. Potential Litigation / Pursuant to RCW 42. 30.110(1) (i) XI. ADJOURNMENT Council reconvcned to Regular Session and adjourned the meeting at 10:53 PM. ATTEST: Laura K. Hathaway City Clerk Approved by Council on: 11/15/2005 5a --1 MEETING DATE: November 15, 2005 ITEM# 5"b __"_y.~._____~'.~~__'_'_ ._ n..... ".._.,._.__________~.__ "-".....----------.--.---,... --_..."~' "',---- ......,.. '"'~..--,._.. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: September 2005 Monthly Financial Report --- ~-,,'~-,---- . ~~-'.'~",,'-' ,~~~"_.~.~ CATEGORY: BUDGET IMP ACT: 181 CONSENT o ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ ._,.-,~ J_.~~~~~__~--'m~_~.____"_.~.'~.._N_"~_. -~_.~~~,-~,.~_._..~ ATTACHMENTS: September 2005 Monthly Financial Report - SUMMARYIBACKGROUND: ..'.~'~-~' ~~~..~~,.~-~.. CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed at the Finance, Economic Development and Regional Affairs Committee at their October 25th meeting. PROPOSED MOTION: "I move for the approval ofthe September 2005 Monthly Financial Report." -~,~~~ --1M ~.' . CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading 0 T ABLED/DEFERREDINO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 0511012001 F--I ~ CITYOf ~ Federal Way MEMORANDUM Date: October 25, 2005 To: Finance, Economic Development &, R~gional Affairs Committee Via: David Moseley, City Manager From: Tho Kraus, Finance Manager Subjed: September 2005 Monthly Financial Report Action Requested: Accept the September 2005 Monthly Financial Report and fOlWard to the November 15th Council meeting for full Council approval. K:\FlN\MFR\MFRFEDRACCVR UX,)C r:- 2- --------------------- ~ CITYOF ~. September 2005 Monthly Financial Report Federal Way GENERAL & STREET FUND OPERA nONS The overall operating of the combined General and Street Fund showed a positive result of$2.0M through September. Overall revenue total $25.4M and is $2.0M or 8.7% above budget, primarily attributable to the exceptional building pennit activities and a positive sales tax infused by new constructions. Both pennit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long-term pwposcs. Year-to-date expenditures total $24.5M and is $25K or 0.1% over budget. The favorable expenditures are primarily due to timing differences in when payments are made, which is offset by some individual departments spending patterns ahead oftheic budget. 2llO4 '2QlIS, Annual ~ . Y1tI .......... YJIj" Y1D Qudgj>t kWal klu3I 8lIdget IJudiJ<lt ~,', $ 8, 109.614 $ 8.1119.614 $ 8.109.614 $ 3,125.617 $ 2.945.041 $ 2.945.041 $ 8.107.171 8.121.068, 4.564.136 8.584.024. .. 4.912.309 4.912.309 '. 10.835.153 10.546.218 7.894.996 10.638.000 7,963,705 8.232.771 269.066 1.714.051 1.648.046 1.205.052 1.681.000 1,229.148 1.321.627 92.479 2.233.623 2.231,610 1.702.501 2.362.000 1.801.976 1.675.482 (126.494) 2,500 19,292 18.489 2.500 2.396 1.722 (674) 1,850.000 1.#4.132 1.058,,799 1,330.000 975.120 1,150.845 175.725 1.275.975 1.242.796 947.7'12 1.291.000 964.481 868,341 (116; 140) 1.194.009 1.658,586 1.196;241 -, ,- l,442;4Olt '1.040::319 2.522.J05 1.481.967 377.296 339.366 268.432 365.000 ' 268.708 260,240 (28.468) 142.100 177.445 60'966 208.517 , 11.641 100,563 28.921 653.062 700.714 512.269 663,000 ~.698 589,456 104.758 57.910 47.590 ' 85;086 69.923 50.368 (19.556) 934.950 830.603 711.391 . sn.J35. 747.1'34 711.131 (38.003) ,- 653.555 864.485 726.020 .9$.190 m.842 793,060 15.219 542.000 541.495 406.121 552.000 , 414.000 414.000 0 288.170 111.004 88,470 122.000 97.234 174.261 77.026 108.649 239.743 174,209 174,700 .., 126.946 243,290 116.344 " , UIiIiIy Tax.(;elebratjon Pari< 231.643 231.843 231.843 238.798 238.798 238. 798 . Utility Ta~-Keoneth Jones Pool 309.000 283.910 160.066 314.000 94,096 94.096 . UlJIIIy Tax-Arts CommIRW&8 93.150 93.750 93,100 UlJIiIy Tax-Pdice Positions . . 625.000 625.000 625.000 \JtiIiIy Tax-&reel Band Pmjects 182.852 182.853 ~.' ... 192.000 192,000 192.000 UtiIIIy Ta~.folew SlreeIlighIs 93.900 93.900 93,900 *,~~@!','., ':::3.~i41~,,"' ,,~: ",,)Qt :~.-.." :fU _^~\l 305,038 306.685 242,135 348.166 274.885 267.213 7.612 737.905 6n.036 489.881 801.836 580.183 648.348 (68.166) 1.461,066 1.404,903 1,003,011 1.409.713 1.006.445 963,945 42.500 166.848 135.411 90.301 249.840 166.609 174.111 (7,502) 2.043.473 2.014.104 1,422.448 1.878.436 1,326.633 1,410.343 (83.710) 1.427.447 1.219.S18 895,294 1.142,345 838,570 700.064 88,506 3,720,212 3.365,496 2.450.886 3.531.771 2,571.974 2.306.329 265.645 1.384.060 1,211.530 749.301 1.442.060 891.973 928.766 (36.793) 16;075.115 16,042.043 11,351.722 15.863,824 11.225.610 11.627.458 (401.848) 4,042,762 3.922.250 2.813,619 3,910.097 2,804.901 2,n8.332 26.569 4.046.049 3.687.934 2,843,362 3,889.837 2.788.078 2.595.887 192.191 86.000 n.996 , ~"9S,97. 34.065;_ 24,152,040 34.4111,925 24,41S.~ ,~~,79$" (3,859,215) (2,591,861) (2, 156,727) 11,610,725) (1.150,1391 908,520 2.059.259 R ANANClNG SOURCES ane-Tome Tlansf= In 7.361 7.361 4,591 25,000 49.159 49.159 Grants & Other 395.275 318,304 221,546 148,581 391.263 391.263 Total OIher.FmaneingSouro 402;636 325.664 226,137 173.581 440,44~ 440,4tt . THER ANANClNG uses Diy Manager Contingency 156.836 1.214.043 One- Tune Tlansfers 10 CIP 2.898.370 2.898,370 2,698,370 Olher Tolaf Othet. Financing Uses 3,O55,2ll6 2,898.370 2,898.370 1.214.043 . ~.: "' obi Endin Fund Balance 1,597,829 S 2,945,041 $ 3.280,654 $ 474.430 S . $ 4.294,002 nla r~"3 DESIGNATED OPERATING FUNDS Through September. designated operating funds revenue total $14.4M and is $2.7M above the year-to-date budget of $1 L 7M with utility taxes and real estate excise taxes being the major contributors. Expenditures of $1O.3M is $207K below the budget estimate of$IO.5M. 2004 2005 V;lriance'. "," ~" :n:;D oPERATlNG:FOMlS AIlIIUal, ',' " Annual YrO Allnual YTD YTD F..........., . . " ,..",.. sUmmaryofSoun::es &Us~ ' ~,,' Actual Adual Budget Budget Septembet' IlQIf8o's ($I ~i~)" ~ BaIance-Oesignated Funds $ 5,243.067 $ 5.215,069 $ 5,228.838 $ 4.696.652 $ 4,610.137 $ 4.610.137 $ ~ 0_0% !oPERATING REVENUES nIefgo\Iemmen1a 576.978 553.636 409.699 596.245 416.609 416.609 - 0,00il ~Taxe$ 7.253.021 7.557.724 5,667.088 7.525.399 5.842.849 6.171.653 528.804 9_4% lDdgingTax 134.000 142.030 102.102 150.000 107.832 112.074 4.242 3_~ Real Estate Excise Tax 1.900.000 3,078.898 2.269.534 1.900.000 1.412.880 3.743.036 2,330.157 184_~ Dumas Bay Centre 500.250 496.652 376.S02 523.n5 399.011 320.367 (78,624) ,19.7% Knutzen F;am'Y Theatre 76.601 73.999 SO.580 93.515 63.919 43.368 (20.551) -32.,2% SWM Fe<!$ 3,437.136 3.522.667 2.039.610 3.576.746 2,097.695 2.097.695 - O.~ Reruse CoIection Fees 168.545 179.056 137.704 167.701 128.970 138,281 9,3U, 7.2'lC olerest Earnings 344.010 76.049 56.246 203.345 150,394 108,983 (41.411) .27.5'll - 23 23 - 280.838 280,838 - OJl" t1naninn Ti - UIHy Tax-Knub':en The3lre 100,000 100,000 100.000 100,000 100.000 100.000 - 0.0'lC utfty Tax-Artelt1l streets 1,193.804 1,193.804 1.193.604 890.625 890.625 890.625 - 0.0'lC !fM~~ ''(5;~ ... '1ii.:li7<tr,fo 12,4i4;lI92 , 15i727;35j):, ' 11;$.'i~' 14;423;553 ,', Z;731A211; , . .;H2iiJ OPERATING EXPENOITORES -. pty Overlay ~ 2.270,632 2,243,765 2,120.114 1.547,040 1.444;669 1.444.669 -. 0.0% Utility Tax-AdrninlCash Mgrnt Fees 53,561 53,561 40.171 54.429 40,822 40.822 - 0.0% Sorl<l Waste 367,661 290.037 210.626 386.921 280,984 223,327 51,656 2O.5'l1 lDdgingTax 350,999 186.625 131.491 325.196 481.943 481,943 - 0.0'lC Debt S<lIvice 5.869,631 5.532.121 2.682.541 4.483,l:i6 2.576.074 2.576.074 - O.~ Surface W....... Management 2.718.698 2.587,905 1.890.567 2.878.976 2.103.205 2.005.075 96,130' 4.~ Dumas Bay Centre 501.630 484,372 354.931 527.575 386.588 355.084 31.505 8.1" Knutzen Farmy lbealte 179.177 202.391 150.067 196.090 145.391 125.386 20.005 13_8" Out utility Tax-Celebrnlion Park 231,843 231.843 231.843 238.798 238.798 238,798 - 0.0% Utility Tax-Kenneth Jones Pool 309,000 263,910 160.066 314.000 94,096 94,096 - 0.0% utility Tax.Art$ ConvnIRW&B - ~ . 93.7SO 93,750 93.750 - 0,0% utility Tax-Police Posltioos - - ,~ 625.000 625,000 625.000 - 0.0% Utility Tax-street Bond Pmjects 162,852 182,653 - 192.000 192.000 192.000 - O.O"A utfty Tax..New Streetlights - ~ - 93.900 93,900 93,900 - 0.0'll utility T",,~ Fami)" Tllealre 100.000 100.000 100.000 100,000 100.000 100,000 - 0.0'lC Utiity Tax-Arterial streets Owflay 1.193.804 1,193.804 1,193,804 890,625 890.625 890.625 - 0_0'lC Utiity Tax-Transportation C1P - + - 890.625 678,000 678.000 - 0.0% " :,:t,~~_ ''';22,''; '1~ '.~S;&44 :',1~ :ZW~'. ~ Revenues over/(under) Oper.dJng Expenditures 1,334.857 3,401,546 3,158,611 1.889.297 1.225,7811 4,165,005 2,939,225 239~ :>THERANANClNG SOURCES One- TIme Transfers In 4.382.836 4.253.236 3.135.706 4,242.273 2.129.015 2,129.015 0.0% GrnnlsIMiIigati 139,726 174.915 201.091 175.036 117,316 117.316 - om ' '... ',' "'TllI:il1 OtherFinancilltJSQurees 't$22;5$2: 4,428;211 3,93&.803 4,411;309 '2i,2;46,:Q1 2.246.331 . 'II!~ ~THER FlNANClNG USES One-Time Transfers Out 8.409,601 8.434,690 7.415,067 6.469.5n 4.318.201 4,318.201 - O.O"A other - - - - . - . nI. ,:, T01,;lIOOter Fln8ftclng ~ lI.4OlI;lI01 8,:434,ll9O 7,415,061 6.469,51'7' 4,31$;201 4;318.,2Q1 - O.Oj. ENDING AJNO BALANCE AtteriaI Slreel (0) 66.032 36.885 -. - (12.663) nla nt, Utility Tax 837.186 1.095.518 228.111 881.5n . 1.893.180 nla nI. SolId Waste & R~ 63.536 105,142 184.280 60.985 + 86,339 nla nt Hatel/MQtellodging Tax . 175.196 189.667 - -. 88.553 nla nt. Paths & Trais 5.531 5.629 68.087 14.991 - 12.579 nla nI Debt SenIic;e Food 1.547.857 2,826.2Z7 4.607.880 2,815.372 - 4.338.340 nla nI. Surface W3I<< Ma""lJ"lllent 214.656 355.135 (430.561) 738.251 - 331.n8 nla III Dumas Bay Centre Operations 2,120 (9.450) 1.828 344 . (44.428) ilia nt. Knutzen Family lbealte (1) (9.954) 23.070 (3.839) . 9.586 nla III. otal Ending Fund Balance $ 2,690,885 $ 4,610,137 $ 4,909,246 $ 4,533.681 $ - $ 6,703,265 nla nI 2 t' ~ L/- Real Estate Excise Tax Compared to 2004, collections are up $1.45M or 63.5%. Sales Tax bv SIC Code September's receipt of $516K is $237K above September 2004's activi.ty and includes a total of 335 real estate transactions, of which 98 were tax exempt and of remaining 23 7, 7 were mobile home sales. The annex area has contributed year to date revenue of $164,684. The largest transactions in the current month consist of the sale $ 4.340,832 55,885 of Capital One Office Building @ 32125 32nd Avenue t,55O,638 71.062 SW, Chateau On the Lake Apartment @ 30602 Pacific 706,120 247.991 Highway S, Vacant Residential Lots @ SW 341st Street, 421,988 (50,694) Sports World Bowling Alley@ 27403 Pacific Highway S. 12,391 (2,768) 462.598 4,299 82,153 15,285 43.996 2.374 REAL ESTATE EXaSE;rlUn~eili!.q$$ 263.816 (11.778) y~to:~~ .' 10,464 6,119 20M Total $ 7,894,996 $ 337,775 M9P!h Aqf!<I' Af#i;il, . , Jan $ 122,026 $ 170.866 Retail sales continue to remain the largest source of sales Feb 147.294 275,611 tax revenue, accounting for 53% of all sales tax -, '" Mar 199.576 384.048 collections. Year.to-date retail sales tax collection is up , Ape 243,531 784,135 $56K or 1.3% above year-ta-date 2004. May 182,533 481.264 Jun 623,138 425.029 JuI 287.~ _ 290,268 Setvicesindusttyaccounts for 20% of the total sales tax Aug 205,322 416.213 collections. On year-to:-rlate basis, services sales tax is up 'Sep 278,155 515.578 $71 K or 4,6% compared to 2004. Cd 201.424 Nov 268,344 - - Construction and contracting activity, which accounts for Dee 299,596 - $ 2,289,534 $ 3,743,038 $ 1,453,503 12% of sales tax collections, is up $248K or 35,1 % from 2004's activity. Sales tax received in Septenlber on major Sales Tax City projects total $81,278 and on a year-to-date basis, Year-to-date revenue of$8.23M is above September 2004 total $152,374 or 16% oHotal construction and contracting year-to~date revenue of $7.89M by $338K or 4.3%. The activity. current month's Sales Tax of $IM is above the 2004 monthly activity by $66K or 7%. As shown in the detail Sales Tax bv Activity by SIC code table below, new construction alone increased by $248K, which is the primary contributing factor of the positive bottom line. In addition, the major projects that contributed to this increase are mainly public projects. For these reasons, the sales tax improvement is temporary in nature, different than the broad based econonuc $7,894,996 $8,232,nl improvement which would be more sustainable. $1.131.945 $1.123,921 $8,024 58.9% ~.7% "" "" 14_3% 13.7% ~.7% -4.8% ,>/';;~{REtAIL SALt:sTAJf'R.~tif,lg ...... 573,664 752,.521 178,857 31.2%- [, ........,.. ,," Year.~tCHIalfltl1ru~~b+Ir.< .,.. .,........, ,i, 26-7% 31.2% na na ;", ...::;' ...,. Blt4" ."',,'. ~~IN1m!~" 7.3% 9.1" um 25_8% ,',' ',' ',( ';~'".' "",' '~',,' ^.'^ ,,: '." ," ,"., ' , " 303,a08 318,553 14.945 4.9% :fI.w1!h.: At;i{fal .l,.cfj@./ -'?f''' .~< 38_9% 4.9% na na Jan $ 852,298 $ 862,219 $ 9,921 1.2% 3.8% 3.9% 0.0% 0.8% ---~" 434,653 428.837 a,018) -1.4'% feb 1,117,608 1,155.867 38,259 3.4% .-- 61.0% -IA" na na Mar 779.946 794,197 14.251 1.8% 5.5% 5.2% -0.3% -SA" -~,--~ Apr 707.617 752.487 44.870 6.3% 353,181 345,"4 (7,187) .2.2'% ~-.-. May 875,451 935,065 59,614 6.8% 48_6% -2.2% na na Jun 831.9!2.. .. 857,410 25.431 3_1% 4.5% 4_2% -0.3% -6_2% Jul 808.346 813,885 5.539 0.70/. Aug 963.203 1,057.583 74,380 7.6% The City's largest retail center, South 348th, which Sap 938,548 _..__,) .~O~ _ 65,510 ---_!~ generates 14% of the City's sales tax, experienced a Oct 1-- 862,312 - - decrease of $8K or 0.7% compared to the year 2004. The ._----~. ,-- Nov 937,836 - - - "&'~~. Commons is showing an increase of $179K or 31 % Dec 841,153 . - - YJDJotal $ 7,894,996 $ 8,232,771 $ 337,775 4.3% compared to year 2004 activity because a major retailer is included in 2005. Year -to-date sales tax. for this major retailer increased $50K while in the new Iocation versus 3 ,.:S the old location. Without this major retailer, the Commons sales tax decreased year-to-date by $23K. Major Auto Sale's collections total $319K and is $15K or 5% above '20Q4.' 2t1I'l5 ., 2004. S 3121h to S316th is down $6K or 1.4% from the Act4;,t .fl,:.tpaJ prior year. Pavilion Center tax collections arC down $7.9K $ 1.867.144 $ 1.990,215 or 2.2%. 849,395 1.019.180 ."~~ 385.231 395.693 -. ._.~--~ Gambling Tax 588,560 650,059 Gambling tax collection through September is $1.l5M. [n 770,024 744.241 comparison to 2004 year-to-date collection, 2005's tax 1,096.814 1.266,362 2,862 1.760 collection is higher by $92K or 8.7%. The annex area has 107.060 104.144 contributed year to date revenue of$II,775. (5.068) (7,165) $ 5,667,088 $ 6,171,653 $ GA'MBUNG TA1C~UE Tax mbates am excluded from lhe tolaI .,... ... " , y'~..,.-to.dateUlrt!,,$ .~ ;....... <.. 2004 210$..,... ;~~pgl:t fr()m .2QQ4; HoteVMotel Lodging Tax ...'...ooth Acto." .., '$\i'.. % Var Jan $115.177 $ 137,311 $ 22,133 19.2% Hotel/Motel lodging tax collections through, September Feb 113,514 115,768 2.254, 2.0% total S112K. Compared to 2004, the lodging tax' is $lOK Mar 112,880 130.206 17,326 15.3% or 9.8% above the same period in 2004. ApI" 131,267 .136.467 5,200 4.0% May 117,979 132,353 14,375 12.2% Jun 120.847 122,257 1,410 1.2% Jul 121,637 130,114 8,477 7.0% Aug 110,541 131,891 21,350 19.3% Sap 114,957 114,478 (479) -0-4% Oct 109~~.?? - - - Nav 127.293 - - - Dee 172,633 - - - YT[) Total $1,058,799 1,150,845 92,047 8.7% Utility Tax Utility taxes received through September total $6.17M and Sep is abOve 2004 year to date collections by $505K or 9%. Oct - - Nov -, - D<< - ~ ala $ $ 112.074 $ 9.972 9.8%. -.' State Sha,.ed Revenue ""<:.;:i"c'rJi.'~.'-;" ,,'~ Year-to-date distribution of $3.44M is above 2004's Jao $ 761.014 73.423 activity by SI27K or 3.8% Liquor profits, liquor excise Feb 794.152 53.143 tax, local criminal justice sales tax and fuel tax are up but Mar 731,064 26.057 is offset by a decline in criminal justice high crime. 770,397 60.866 Because of the City's decrease in crime rates we don't May 745.699 128.197 qualify for criminal justice high crime funding this year. Jun 592,788 27,060 JuI 609,227 55.113 Aug 585.489 44.846 ~sHARED~S 5ep 581.823 35,860 Oct - - . .ttJ!.~thN Nov - - 20M' .~5 Dee - - :i'~, Adfiat it'r1.liiI ax Rebate (7,165) (2,098) Liquor profits Tall $ 448.078 $ 468,724 $ 20,646 4.6% YTD Total $ $ 6,171,653 $ 504,565 liquor Excise Tall 239.959 18,983 7.9% Tax rubates are excluded from tile total in 2004. - 258,941 Grim Just Low-PopIDCO 56.324 58,871 2,546 4.5% Compared to year-to~date 2004, Electricity is up $lnK or Grim Just Hgh Crime 84,919 - (84.919) -100.0% .~,- 7%, Gas is up $170K or 20%, Cable is up $61K or 10%, Local Grim Just Sales Tax 1.205,052 1,321,627 116,575 9]% Phone is down $26K or 3%, and Cellular phone is up Fuel Tall. _ 1.272,330 1,324.880 52,550 4.1% $170K or 16%. OUI - Cities 10.591 10.157 166 1.6% -'..',., Total $ 3,317,252 $ 3,443,800 $ 126,543 3.8% . Fuel lax is induded in bolh gene<all$lreet and designaled operating funds. 4 FL Permit Activity Year-to-date building permit activity exceeds 2004's year- PS Overtime By Month to-dat.e activity by $1.33M or 111%. Significant permits Olange include: Colella Estates and Quadrant Right-of-way 2004 200S $ % Jan $ 49.812 $ 50.235 $ 423 1% permits are down in September by $4.7K and year-to--date Feb 39.014 54.688 15.675 40% activity is under by $8.2K or 3.1% when compared to Mar 37.625 48.571 10.946 29% 2004. Apr 40,501 53.135 12.634 31% May 45.787 38,533 (7.254) -16% , BUll.OlN(U~E"Il~!&'EE:.S' Jun 57.703 55.867 ( 1.836) -3% "'-w~,tt{ . "., , ',' JuI 41,136 44,155 3,019 7% ", "... .. "2OIl4' ,'($~~'~~, ,. Aug 37,868 45,364 7.497 20% .... ~al ~I" ,$' " .',', Sep 37.919 61.691 23,712 62% Jan 68,435 164.108 95,673 139.8% Oct 48,626 - - - Fe!> 178.968 160.765 (18,202) .10.2% Nov 31.808 . . . Mar 125,942 206.886 80,944 64.3% Dee 43,641 - . ~ ~ 147.827 421.260 273.434 185.0% YTO $ 387.424 $ 452,239 $ 64,815 11% May 123.543 452,483 328,940 266.3% Annual T alai , $ "" ." , ".,,' ;:::::". >:<<. 511,499 ----.-.-.--,-.-.'- - . - - - . - - - . . . - . . . .. .... :.:-:-. - -. ....,". , , . - , , - - , - , - , - - - - - , - Jun 151.233 330,658 179.425 118.6% "....." ' Jut 101.626 215.968 108.342 100.7% Aug 119.271 314.271 195,000 163.5% Court Revenue $ev 173.398 255.906 82,508 47;6% Excluding probation revenue is down $120K or 19% Oct 149,297 - . - Nov 137.945 . - . compared to year-to-date 2004. Including probation total Dee 175.103 . . ~ court revenue is $79K or 8% below 2004. YTD Total 1.196 241 2,522,305 1,326.064 110;9% ,JlaUiIt., ~..." 22,628 $68.292 '$62,637 $71.412 . 63.236 37.998 $76.250 61,641 24.113 23.831 $76.542 ' 61,021 25.687 $71,748 63.431 Jun 48,627 $75.615 '55,869 JuI 13.321 $82,183 51,097 Aug 27.886 $74,182 55,480 (0) Sep 44.339 $49,082 56,471 0 Oct 12,668 - 7 $68.267 . - - . N9V 25.558 - - $64,172 - - Dee 32.708 - $52,749 . YTD Total 268,432 260,240 ..;J.1% $651.3Qfj $5~880 295.631 337,461 Public Safety $946,937 $868,341 Year~to-date expenditures exceeds 2004's spending pattern by $402Kand includes increases in off-duty overtime security, evidence building equipment, seizure and other one-time funded programs, and Valley Com contract "~",, Civil Penalties $8,662 $9,956 1.294 Year~to-date City overtime is 23% or $71K above the Traffic & Non-Parldng $362,279 345,326 (36,953) same period last year. There is a 8% decrease in overtime Parking Infractions $28,200 24.086 (4.114) for contracted services, traffic school and the homeland CUI & Olher Mi$d $106,977 67.440 (39.537) security programs. When the decrease from the billable Criminal T ICIffic Misd $34,293 33,606 (687) overtime is included, the total overtime increase is reduced Criminal Costs. $52,202 27,409 (24,793) to $64.8K or 17%. Shared Court Costs $38,694 22.523 (16,171) Criminal Conv Fees $0 535 0 Subtotal 651,306 530,880 (120,426) Type 2004 2005 $ % Probation Services 295.631 337,461 41.830 T raioing $ 21.110 $ 11.779 $ (9.331) -44% Total $ 946,937 $ 868,341 $ (78,596) Court 30.519 23,373 (7.146) -23% . Criminal costs include screener fees, Field Operation 214,029 288.674 74.645 35% SOAP - 0% Other 40.753 53.567 12.814 31% Traffic and non-parking fines total $345K and is $37K or City Portion 306.411 377,392 70,982 23% 10% beIow year-to-date 2004. Parking infractions total Contract or Granl 32,448 35.061 2,613 8% $24K and is $4K or 15% below year-to-date 2004. DUI Traffic School 48.565 38.959 (9,607) -20% and other misdemeanors total $67K and is $40K or 37% Homeland Security . 828 828 0% below year-to-datc 2004. Criminal costs total $27K and is Billable 81,013 74.847 (6.166) ~% Grand T olal $ 381.424 $ 452.239 $ 64.815 17% $25K or 48% below year-to-date 2004. 5 F,7 ---.-..,. .--.-----. ,.. recovery ratio is reduced to 62.4% or 11.1% above the Parks & Recreation annual budgeted recovery ratio of 51.3%. Overall parks operations expenditures through September total $2.78M, which is $26K or .9% below the year-to-date Dumas Bav Centre budget of $2.8M. Dumas Bay Centre and Knutzen Family Dumas Bay Centre operating revenue of$320K is down by Theatre revenues and expenditures are both below budget. $79K or 20% compared to the year-to-date budget of $399K. Operating expenditures through September total $355K, which is $32Kor 8% below the year-to-date budgetof$387K. Dumas Bay Centre has recovered 90.2% Recreation and Cultural Services of its operating expenses. Direct program expenditures total $922K or 72.3% of the total annual budget of $ 1.28M not including indirect costs. Knutzen Familv Theatre Including indirect administration costs, recreation Operating revenue of $43K is down $21K or 32% expenditures total $1.17M and are 72.4% of the total compared to the year-to-date budget of $64K. . Operating annual budget of$1.61M. Recreation fees total $729K and expenditures through September total $125K, which is are 88.2% of the total annual budget of $827K. Recreation $20K or 13.8% below the year-to-<Jate budget of $145K. fees have recovered 79% of direct program costs and is Knutzen Theatre has recovered 34.6% of its operating 14.2% above the annual budgeted recovery ratio of expenses. 64.8%. Considering indirect administration costs, the '''','., ..., ..' ". ""..>.".", .',' "'.''';,'''','''>i, "."y"?~: :.' ....,".,. . ,. ...-- ,.". .,.'~c:~EAl1~.~.CULt1K(AL..:=Dite~$~~~-PcERF~C~D~~;:;~j:i;:,;;~'.:.::,.i~;;;::H;;:..... ..,.' .. '.TC _. ."... ,...,.i~ '.,...~Wn ...l.,'",'~~ .., .A~~at 'I' ''''.,...F?'::~~-]'J.AcilU.,.." ":'!1t; .., ...,'. RECREATION & CULTURAL SERVICE PROGRAMS Sleellake Aquatics 2,000 2.146 107.3% 20,395 19,203 94.2% 9.8% 11.2% Arts & Special Events 93,600 77,193 82.5% 112, 726 107,196 95.1% 83.0% 72.0% You1tlA1h1etics 60,558 43.576 72.0% 88,411 36,928 41.8% 68.5%, ' 118.0% AduII Athletics 204,970 207,093 101.0% 128,035 109,347 85.4% 160.1% 189.4% Community Recreation 170,300 ,104,261 61.2% 175,024 142,504 81.4% 97.3% 732% Community Center 28.500 23.618 82.9% 62,955 72,745 115.5% 45.3% 32.5% Recreatioolnc - 18,512 39,625 214.1% 58,775 25,854 44.0% 31.5% 153.3% -- 1722% Youth Commission 500 861 1,800 1,858 103.2% 27.8% 46.3% Red.. While & Blue. ' 25,700 49,351 192.0% 41,200 .. 50,622 122.9% 62.4% rI. Senior Services 16,195 23.172 143.1% 68,111 58,095 85.3% 23.8% 39.9% Kenneth .Jooes Pool 206,000 158,028 76.7% 518.456 297,789 57.4% 39.7% 53,1' Subtotal $ 826,835 $ 728,923 88.2% $ 1,275,888 $ 922, 141 72.3% 64.8% 79.0' Administtation - - 0.0% 336,223 245.722 73.1% ria III TOTAL. RECREATION $ 826,835 $ 728,923 88P,4 $ 1,612,111 $ 1,167,863 72..4% 51.3% 62.4' DUMAS BAY CENTRE Dumas Bay Centre 523.775 320,387 61.2% 527,575 355,084 67.3% 99.3% 90.2% KnuUen Family Theatre 93,515 43.368 46.4%1 196,090 j 125,386 I 63.9'%1 47.7% 34.6% ! TOTAL DUMAS BAY CENTRE ! $ 723,6651 $ Arts Commission 110.209 GRAND TOTAL $ 2,445,986 $ 6 F-'if ----.--.- CASH & INVESTMENTS The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to detennine whether market yields are being achieved is the range between the average 6 month US Treasury Bill (3.77%) and the State Investment Pool (3.58%). The current in-house investment yield is 3.54% which is close to the state investment pool but, below the 6 month T -bill rate. 'm:;,~ I,,~tii:i't. M~Wiity .,.:,.':.",...,,_:..:<lW"", :Pifr~otJ ,'~:<, ::;-'mi $ 800,000 $ 797,500 07/21/06 2.38% $ 1,000,000 $ 1,000,000 08/14/06 2.52"k $ 1,000,000 $ 999,500 03/09/07 2.46% $ 1,000,000 $ 1,000,750 OS/25/07 2.48% $ 1,000 000 $ 997,529 12103107 2.59% $ 900,000 $ 887,400 01/30/07 3.18% $ 1,000,000 $ 1,000,000 OS/25/07 4.07% $ 1,000,000 $ 1,000,000 OS/25/07 4.07% $ 7.682.679 352 3.03% . 3.77% Munid allnvestor Account $ 15,840,169 1 da -3.64% State Investment Pool $ 41,900,899 1 da 3.58% The total invested balance at the end of September is $65.4M, which includes $41.9M in the state investment pool, $7c7M in- house investment purchases, and $15.8Min the Municipal Investor Accounts. The state pool is composed of repurchase agreements (59.66%), treasury securities (.92%), agency coupons' and callables (4.46%), agency floating rate notes (13.94%), discount notes (5.74%) and certificates of deposit (15.29%). The City's total investment portfolio is made up of 64% State Pool, 12% In-House Investments, and 24% Municipal Investors Accounts. Total Portfolio by Category Interest Rates COmparison September 30 , 2005 For the Month of September 2005 Mmicipal 4.0% hvenstofs . 6 Mlnth T-BiI Account 3.5% 24% 3.0"10 . State hvesbrent 2.5% R)OI 2.()'''/o m h-house 1.5% hvestlrent h-I-k>use hvest 1.0% . MlIlicipal hvestof (Agencies) 0.5"10 Account State 12"10 hvestJrent OJ)% . Fbr1foio Average FOOl 2003 2004 2005 - 64% ,_._~~.,.~'~'~-,~~,,~-'~-- .~~~ 7 r~9 MEETING DATE: November 15,2005 ITEM# 5 c... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS "' ...."" '" """....__.._....___.._ ....,..."'..""". ........ .. .........___...___..._...__.._..........__ ......_........."'_"..."""........._..n.__......_____.__....._.__.._....._.._..__._..........."'''''''''.........,.'''.. """,..,.".,..""" "........"..".,_,.,,~, '" ,,,,,,,..,.,,"'....",,,,"',,,,,,..,,,,,,,,,,,,.............. ."......,...""'''"....".~.~..,, ............",,'" """'''''".'",.'.'''''' CATEGORY: BUDGET IMPACT: [gJ CONSENT 0 ORDINANCE Amount Budgeted: $1,778,007.85 o RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $1,778,007.85 o CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ................ ,...."'......._....._.._.__..._._.._....._. .......... ".....""" ...... ..........._......__.___.___..__..._..._.._.__._m.._. ................". .......,..._._._....__..._..__...._____.___...___._.__..... ___ ___ _ _ __ _____ ___ _ __ __ ______ __ _ _ __ _ __ _ ___ __ _ _ _ _ ____ _ _ __ ATTACHMENTS: VOUCHER LIST _._._.........._......."'''. .. ..........___...____...__......._ ..............................."..",.."...""',"',..""".....,,.. .".,~.._...___ ....._...._____.__._.........._._.. .,.......,..,..,..""'w.."'..""..""..,_.._........."...,.'.,.. ... ...........".'.,.."....". .""""".."..."....."..",""",..,. ,.".., ,....,.....,.....y... ...............~.._....._...._._.....~.~_~...............__.....__._...._...._......__.... SUMMARYIBACKGROUND: I, the undersigned, do hereby certify under penalty ofpetjury that the materials have been furnished, the services rendered, or the labor performed as d ribe 111 and that the claims are just and due obligations against the City of Federal Way, Was 'ngton, a am orized to authenticate and certify said claims. .,../ Mange ._-_.._.__.._.._.~_.__..__....._....... "".,........ .". "..,.,,,,,. .,.,...-........-...-....--...-.--.-.-...--...--..--..-.-....... .....".......", .. ........... .....................,..-- ... ...........-...........-..-...-.-.........'...-.-.......-, ...,.",.".'-,..,.,,, ,......,."."".,.",........,..... .........................,.,...,,'-..-.........-..............-...........-....-.-..-..-...-....-..----..-. CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 .. """".''''...'''."...''''''_n....._............_.._...._..__..._...._._......_..._.~_.......~.......................".......,..,"""",..""."...".,.''''''"''..-........-.---...-.-...-.-.-.-..----.---..-..--..--..---------.-..-.-----..-..-.....-..-.--.....---.-.--.--._--.-..-.--.-.-....~.- ",...",..,.......".,."'""'~.,..,, """"'..,............".,......................_........._..... PROPOSED MOTION: I move approval of Vouchers. .--- ~-----~~-- ............_-~----- ~---- CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED COUNCIL BILL # o DENIED 1 ST reading .- o TABLED/DEFERREDINO ACTION Enactment reading o MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5"c;~ I ~ CITY OF ~:zs. Federal Way MEMORANDUM Date: October 21. 2005 To: Finance, Economic Development & Regional Affairs Committee Via: David Moseley, City Manager From: Tho Kraus, Finance Manager Subject: Vouchers Action Requested: Accept the vouchers and forward to the November 15, 2005 Council meeting for approval. k:\fin\acctspay\checkrun\mfr cover.doc .[hl Cii 10 <0 0 0 '<t <0 ...... .... 10<0 10 0 ~ N '<t ...... 0 o '<t cr> ...... ...... ci t--: I- 0) I{) N ...... ...... 10 '<t CI) .:II:: 10 0 '<t ....- 0 N_ ...... C) U t-- '<t- cO ...... ...... iti ell CI) '<t ...... t- O) a. J: CO 0 a.. '0 o 10 <0 0 0 '<t ex) (") I{) .i.:: 'cu (") N <0 10 0 '<t 0> t- 10 c C'Ja::I" <rit--:..o ell a. ...... ...... .c <ON 10 N ...... ...... I{) 0) 0) .... 0100 '<t ...... '<tNN III C ::::J ..,fri..,f cO 0 ::::J 0 '<t ...... .... E .E c( Cii '0 w - V,J u.. -.. -.. M .... (f.)(f.)W < ::.::: ...J NI{)O .c I-I-::J a.. ~ <( '"';"eN ::::J a:::: a:::: a.. I- OJ I{)ex)...... 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CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2006 Legislative Agenda CA TEGORY: BUDGET IMP ACT: [SJ CONSENT D ORDINANCE Amount Budgeted: $0.00 D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $0.00 D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $0.00 ATT ACHMENTS: I) FEDRAC staff report; 2) draft 2006 Legislative Agenda SUMMARY/BACKGROUND: See attached FEDRAC staff report. CITY COUNCIL COMMITTEE RECOMMENDATION: That the full City Council adopt the draft 2006 Legislative Agenda. PROPOSED MOTION: "J move to adopt the draft 2006 Legislative Agenda." CITY MANAGER APPROVAL: .~ (BELOW TO BE COMPLETED BY CiTY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED ST . l' readmg D T ABLEDillEFERREIl/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances onM ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~) CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: October 25, 2005 TO: Finance, Economic Development and Regional Affairs Committee VIA: DaVid~anager ~ FROM: Derek Mathes n, Assistant City Manag .' Doug Levy, Government Affairs Consultant / Contract Lobbyist SUBJECT: 2006 Legislative Agenda Policy Issue Should the City Council approve the draft 2006 Legislative Agenda? Background Attached is the draft 2006 Legislative Agenda as revised from last year's version. As always, it emphasizes issues that are important to the City and likeIy to arise during the 2006 legislative session. However, this draft is shorter than in past years, and attempts to consolidate a number of items into broader categories. It also focuses on specific 2006 state legislative and federal issues - noting that an ongoing statement of policies is available upon request. Specific changes from 2005 to 2006 include: Updates . Policies section is available upon request rather than imbedded in the document . The Capital Projects list is updated to reflect a number of changes. Joe's Creek and Hylebos Boardwalk have received state funding and are off the list. The Community Center is now starting construction and thus deleted. Camp Kilworth has been added, as has a Saghalie Park field turf project. Sacajawea and Lakota park necds have been combined. . The Streamlined Sales Tax (SST) item is updated to reflect a compromise agreement among cities heading into 2006. . The Pugct Sound Regional Council (PSRC) Executive Board membership item is updated, with the City now in possession of an automatic seat and ready to support broader 2006 legislation that would include making our city's seat permanent in state statute. . The federal item on transportation is updated to reflect passage of "SAFETEA-UJ." . Pension (LEOFF 2 & PERS), Family and Medical Leave (FMLA) and workers' compensation items have been consolidated into a single category. B~l . Liability Reform and "Public Duty Doctrine" items have been consolidated. . Parks and Recreation funding items have been consolidated, with M&O funding needs referenced under this item rather than listed separately. New Items . In the Active Items listing, Annexation Financing tools and new Real Estate Excise Tax (REET) authority are added as specific items to ongoing local revenue, given the likelihood that both issues will be brought forward in bill form in 2006. . City Center Aceess has been added to the priority transportation projects in the "State Highway Sytem" portion of transportation funding in the Active Items listing. . SEP A reform and stormwater are added to the Support section, at the recommendation of staff from planning and public works, respectively, who believe these issues may surface in 2006. . Other new items in the Support section, added due to the likelihood of 2006 legislation, include Governor Gregoire's GMA reform package, electronic or "E-Tickets" loeal- option authority, and interrogations of juveniles (city opposes changes that would undermine criminal investigations). . As noted above, Camp Kilworth and Saghalie field turf have been added to the Capital Projects list, and Sacajawea and Lakota parks are now combined. . ,,"Ptoject'Fuilding Needs" and Reauthorization of Telecommunications Policy have been ',. added to the Federal Issues section. The first reflects the fact that the City's federal ,<".":, ,. lobbyist will be seeking funding for city projects on a regular basis; the second is hotly~;, ;, debated'issue that will be before Congress in 2006. . A "Local Funding and Grant Programs" category has been added to the Support Items " section, given that a number of local funding and grant program issues arise each session. Reprioritized Items . Because 2006 is only a "course correction" year for the state's Capital Budget, rather than one where a series of new line-item and programmatic investments are made, the Capital Projects list is moved from Aetive to Support. . Also on the Capital Projects list, other items that are now higher priority have resulted in Poverty Bay Park being taken off the list. . The Property Tax Levy Rate Ratification item is moved from Active to Support, with reference to the fact that the City will not be initiating a legislative request in 2006. A key legislative chair has told us he would not support such Iegislation or give it a hearing. . As noted above, Parks M&O funding needs is consoIidated under parks funding rather than listed separately. Deleted Items - See Listing/Explanation . DWLS-3, restore authority imperiled by Redmond v. Moore case. Bill passed in 2005. . New unincorporated area utility tax authority for counties. Not expected to be 6- 2- brought forward in 2006. . Support felony status for repeat lewd conductlindecent exposure offenses. Not being brought forward in 2006. . Stipulated Orders of Continuance (SaCs). Being addressed outside legislative arena. . Support privacy of law enforcement personneL Legislation passed in 2005. . Delay timing of impact fee payments - Oppose. Not expected to be brought forward in 2006. . Seek funding for new permit processing reporting requirements. Because the cost of the reporting requirements is not very sign(ficant, staff recommends the City's efforts for funding are better spent elsewhere. . Motorized scooter regulation. Legislators have left this to local authority. . Provide fee information in RFQs provided by engineering firms to water and sewer districts. Lakehaven legislation in this area failed in 2005; notlikely to be brought back. . Fees for discarding recycled electronic equipment. Local Funding item attempts to capture issues such as this one. . Oppose legislation to undermine regional transportation authority over rights-of-way. Legislation 'not expected in 2006. Doug Levy wi II attend the mecting to provide an oral rcport and respond to questions from the, . committee. 1. Adopt the draft 2006 Legislative Agenda. 2. Adopt the draft 2006 Legislative Agenda with modifications made by the committee. . 3. Direct staff to return to the committee with more significant modifications. Staff recommendation Recommend that the full City Council adopt the draft 2006 Legislative Agenda. (Option 1) Committee recommendation "I move to place option ~ onto the November 15 consent agenda." 13_.3 CITY OF FEDERAL WAY 2006 LEGISLATIVE AGENDA FEDERAL WAY CITY COUNCIL Dean McColgan, Mayor Linda Kochmar, Deputy Mayor Jeanne Burbidge Jack Dovey Eric Faison Jim Ferrell Michael Park FEDERAL WAY CITY ADMINISTRATION David Moseley, City Manager Derek Matheson, Assistant City Manager (Legislative Relations) 6-4-- I City of Federal Way 2006-'l~Qjslative AQenda --'1 About this Document The City of Federal Way's 2006 Legislative Agenda is organized as follows: . The Leqislative AQenda reflects the City's position on matters expected to arise either as legislation or through the state budget process, or both. Each major area of the Legislative Agenda first lists local government financing, tax/revenue, and transportation issues, with remaining issues categorized in alphabetical order. The 2006 Agenda helps note the City's level of involvement in an issue by listing it as: "Active" - meaning the City, as an individual entity, plans to actively involve itself in advocating for or against a given legislative/budget provision; "Support' - meaning the City has a great deal of interest in a given legislative/budget provision, but is more likely to support an advocacy or opposition effort than to lead it; . The Federal Issues portion of this document reflects the City's position and interest on several issues that directly impact local government funding and capacity to provide general services, maintain adequate tax revenues, address transportation, deal with core services, such as law enforcement and parks, and do its part on the critical issue of homeland defense. Note to Readers: The City of Federal Way also maintains a listing of city policies that guide its approach to a broad array of legislative and policy matters. Any legislators, legislative staff, state officials, stakeholders or Federal Way citizens who would like a copy of these policies should call Derek Matheson, Assistant City Manager, at (253) 835-2400. 2 15-5 I City of Federal-W-;y 2006 LeQislative AQenda I Active Items for 2006 Financing Issues . Avoid Unfunded and InadeQuatelv Funded Mandates In keeping with its policy of vocally opposing mandates that are unfunded or inadequately funded, the City of Federal Way will actively oppose bills and budget initiatives that contain unfunded mandates. In accordance with Initiatives 62 and 601, legislators, state agencies, and courts should refrain from imposing new mandates on local governments without the necessary funding to go with them. Federal Way strongly urges legislators to refrain from imposing unfunded mandates, to ask if pending bills and budget matters contain unfunded mandates, and to seek full funding for local governments if mandates are considered a necessity for policy reasons. Specific "unfunded mandate" items the City will be prepared to oppose, absent necessary funding, include Growth Management Act (GMA) measures, tax policy and pension issues, and others which impose new responsibilities on local government. . Guard AQainst Tax-relief and Tax-exemption Measures That Erode Local Government Revenues Despite the budget pressures facing our state, the 2005 Legislature received scores of requests for new tax relief or tax exemptions, as advocates of tax exemptions on business and property tax relief, etc., brought their cases to Olympia. The Legislature is to be commended for showing restraint in the areas of tax relief and tax exemption. The City of Federal Way urges the Legislature to avoid worsening the budget and fiscal landscape for local governments by passing ill-advised measures that erode local revenues through tax exemptions or tax relief. . Sales Tax Streamlinino The State Legislature enacted SB 5783 in 2003, legislation that largely brings Washington into compliance with a "Streamlined Sales Tax Agreement" (SSTA) project under development in a few dozen states. The SST effort involves unifying sales tax definitions and practices, in hopes that Congress will explicitly authorize that sales tax be imposed on Internet-based transactions currently receiving tax-free treatment. In advance of any Congressional action, 18 states have formed an SSTA Governing Board of members and associate members in October, and will be contracting with multi~ state and multi-channel retailers to voluntarily remit sales taxes from internet-based transactions. Fiscal estimates show the State of Washington gaining $25 million to $32 million a year from these voluntarily compliance revenues, with estimates trending upward in future years. With the SST A moving forward and a Governing Board forming, Federal Way has spearheaded a compromise among cities that are both positively and negatively impacted by local sales tax sourcing changes required under the SST A. The compromise calls on the state to use its general fund to set up a dedicated fund for full mitigation of sourcing impacts, with voluntary compliance revenues expected to ensure the state recoups its mitigation investment. The mitigation would not be permanent, and cities will work to ensure that no mitigation funds come in the form of taking gains experienced by certain cities (such as Federal Way) under a new sourcing system. Cities also are acknowledging that, even with their agreement, the legislative process may lead to potential refinements of this approach. . Onqoinq Revenue/Local Government Financino/lnfrastructure Fundinq/ Annexation Financinq Tools With the exception of the hardest-hit cities and counties, the 2005 Legislature continued the process of phasing out all post-Initiative 695 backfill funding appropriated to assist impacted cities and counties. Federal Way has already foregone the yearly $300,000 provided by the old sales tax equalization program. Additionally, the City has dealt with property tax revenue decreases brought on by voter- approved Initiative 747, used banked property taxing capacity to address law enforcement needs, and worked to move police personnel away from desks and onto streets during a post-9/11 era when citizens are demanding more safety and security. The City does not believe that local governments 3 B-(,:, should have to address these issues alone and strongly believes the State of Washington has a long- term policy obligation to assist and partner with its cities Federal Way urges lawmakers to discuss new revenue needs for cities and counties in the 2006 Session. Specific efforts the City will actively support and participate in include: Leqislation to afford cities and counties the option of a new 4/1 oth of 1 percent Real Estate Excise Tax (REET) for infrastructure needs. The City urges the Legislature to ensure that the first and second Y.% REET authority currently provided to cities, and any new REET authority, can be expended on a flexible menu of infrastructure needs. Leqislation to provide new financinQ mechanisms for larqe-scale annexations In 2005, the Legislature came close to enacting 2SHB 1153 to provide a financing source for large annexations, but the bill stalled in the Senate and did not pass. In King County, officials would like to see approximately 200,000 residents of ten large unincorporated areas - including 20,000 east of Federal Way - annex into cities. However, cities would be taking on areas that are infrastructure deficient and where operating expenses dwarf expected operating revenues. In Federal Way's case, the Potential Annexation Areas would lead to an annual operating deficit of nearly $3.6 million per year and over $16 million in new capital costs. It will be very difficult for Federal Way and other cities to take on these large areas without direct funding or financing options. Home Rule . No Pre-emption of Local Authority: Provide Flexibility to Local Governments As a wide-ranging staple of its 2006 Agenda, the City will emphasize the need for legislators to recognize local government "home rule" authority. Federal Way will urge legislators to refrain from legislation that would pre-empt local government authority, restrict the flexibility of local governments, or remove existing authority and revenue sources. Transportation . State Hiqhway System Proiects In 2005, the State Legislature enacted the Transportation Partnership Act, an $8.5 billion transportation investment package financed primarily through a 9 % cent increase in gas taxes (spread over four years), bonding of new gas tax revenues, and weight fees. In the event the state's voters pass Initiative 912 to repeal the new gas tax monies, the state would be without the revenue sources that financed several billion dollars worth of investment in state highway projects - including $100 million toward revamping the "Triangle" interchange of Interstate 5, Highway 18, and Highway 161. The City will urge Legislators to continue to make transportation investment a top priority, and is prepared to advance the following state highway system projects as most important to addressing traffic and safety issues in and through the City: - Interstate 5/State Route 18/State Route 161 "Triangle" Interchange - City Center Access Improvements north of 320th Street State Route 509 - including "collector/distributor" lanes on 1.5 to 320th Street - Interstate 5/272nd Street Interchange and 272nd Street improvements . Local Fundinq & Local Options The 2005 Legislature's passage of a Transportation Partnership Act investment package included % cent in new direct-distribution gas tax revenues for cities and % cent for counties. This % cent provides some new funding for Federal Way to address the upkeep and maintenance of its local roads and arterials (about $340,500 per year). Should voters pass 1-912, this new direct-distribution revenue source would be repealed. Additionally, the Transportation Parternship did not include any new local funding options for local transportation needs, which are critical. Over the last decade, local transportation revenues have declined sharply due to initiatives, court decisions, and the fact that existing gas tax revenues do not keep pace with inflation. 4 B-, During the 2006 session, Federal Way will actively advocate initiatives to augment local transportation funding and options. These options should include additional funds for the Transportation Improvement Board (TIB), which has been an excellent funding partner for local governments generally and Federal Way specifically over the last decade. . Reqional Transportation Investment District (RTID) In 2005, the Legislature directed that the RTID should take a regional transportation financing initiative to voters prior to the 2007 Session. Atlhe urging of some legislators, a Leadership Group of 21 business and government leaders has been formed to decide whether the RTID statute should be revised. Federal Way officials believe it is critical that the RTID remain viable and workable, and the City will be actively involved in any 2006 legislative discussions regarding the enabling statute. . PUQet Sound Reoional Council (PSRC) Executive Board VotinQ Seat Through a provision of the 2005-07 new-law transportation budget bill, the PSRC was directed to add an automatic voting seat on the PSRC Executive Board for Federal Way. In the event that voter passage of 1-912 requires the Legislature to re-examine its transportation budget, the City of Federal Way will work with area legislators to ensure the PSRC voting seat is not impacted. Also, Federal Way is prepared to support legislation put forth by the PSRC to make the Federal Way seat permanent and set up percentage-of-county population criteria for future Executive Board membership. S ~-2' ImGit~"'bfF&CteMI'Wav..2QOf>leQiSr~tive.ACJe~da", .,~ Support Items for 2006 Assuming these items arise during the 2006 session, Federal Way will work in support of efforts led by others in the following areas (grouped in alphabetical order according to general subject matter): Capital Budget Needs . 2006 Session Proiect List Federal Way is deeply appreciative of the leadership and efforts by its area state legislators in the area of State Capital Budget funding. Through capital budget line items, the City received $856,000 in 2005- 07 for the Joe's Creek stream restoration and salmon enhancement project, as well as $100,000 toward the rebuilding of the West Hylebos Park boardwalk. 2006 is a course correction year for the state's biennial capital budget, and the City realizes that there are likely to be few if any opportunities for new capital funding. In the event that new capital funding for infrastructure, parks, and the like, is being examined, the City forwards these items: Project Brief Description State Funding Needed Capital Budget line- Item, or Capital Budget grant program "Camp Kilworth Preserve public space on $2 million Line-Item or lAC (via a acquisition Puget Sound with retroactive purchase of a 25-acre site reimbursement program) that was formerly home to a Boy Scout Camp. "Downtown Park/Plaza Provide funding for the $5 million Line-Item or possible City to enter into a public- Jobs Development Fund private partnership to add candidate project a park or plaza component to future proposals for downtown economic development. "Dumas Bay Center Capital upgrade to $500,000 Line-Item rehabilitation conference center and theater facility. "Saghalie Park field turf Replace grass field with $500,000 Line-Item or IACIWWRP all-weather artificial turi product to allow for year- round use. "Lakota and Sacajawea Redevelop two aging $6 million Line-item or IAC/wWRP Park redevelopment regional parks inherited from King County upon incorporation. ~~ -, ---~. 6 B-~ Criminal Justice, Law Enforcement, Courts . Courts - Municipal Court Services Flexibility Federal Way will support efforts by the AWC,individual cities such as Bellevue and Kirkland, and others to clarify state law so as to explicitly ensure that cities can contract with one another to provide multi--city or Community Court municipal court services. . DruQ Seizures: Timinq and Direction of Proceeds One of the criticisms of drug forfeiture efforts by law enforcement is that proceeds from drug seizures are not always returned to law or drug enforcement. This is not true in Federal Way. The City has an exacting process of returning drug seizure proceeds to law and drug enforcement and maintains very detailed accounting records. A 2005 bill in the State Senate would have altered the collection and distribution of drug seizure proceeds - something the City strongly opposes. If legislation in this area is brought forth in 2006, Federal Way will join other local governments and law enforcement agencies in strongly opposing it. . E- Tickets In 2005, the Administrator for the Office of the Courts brought forth legislation to allow local governments the option of using paperless tickets for various civil fines and penalties. The so-called E~ Ticket bill did not pass, but is likely to be brought back in 2006. If this legislation contains some type of provision to ensure that signatures on the original ticket can be obtained, kept on file, and verified, Federal Way will strongly support E-Ticketlegislation in 2006 as an important efficiency and cost-savings tool. . Interroqatinq Juveniles in Criminal Cases During the 2005 session, the State Legislature considered S8 5288, legislation that would have placed new notification requirements on law enforcement agencies that interview juveniles as part of a criminal investigation. Federal Way and other cities, counties, and law enforcement groups strongly opposed the legislation because some of the provisions in it would have allowed parents to undermine and even cut short an important interview component of criminal cases. If juvenile interrogation legislation is brought back in 2006, Federal Way will oppose legislation similar to 5288. The City is willing to look at legislation that calls on law enforcement to attempt to notify parents in situations where a juvenile is being interrogated. Federal Way will want to ensure language on notification is worded carefully and will want to be involved in discussions over legislative'language. Economic DevelopmentfTlF and other tools . New Economic Development Financinq Authoritv and Tools for Cities via State Sales Tax Credit Federal Way will support new funding and tools to assist with enhancing economic development opportunities in cities. . Expansion of Tax-Increment Financinq (TIF) More than 45 other states use Tax-Increment Financing (TIF) as a tool to stimulate economic development in urban areas. Federal Way supports this tool. but given the reluctance by some key legislative leaders to embrace the expansion of TIF, the City will support rather than initiate any efforts in this area. Efficiency Measurers Promoted by Cities and Counties . Efficiency Measures Pursued by the Tri-Association Group and Individual Local Governments Federal Way supports efforts by the AWe, the Tri.Association group of city and county associations, and individual local governments to seek out changes in statute that can make the provision of local government services more efficient and cost-effective. 7 B- 10 GMA, Annexation, Housing Targets, Land-Use, Permitting, Impact Fees It is expected that a variety of proposals related to the Growth Management Act (GMA) will come before the 2006 Legislature - everything from how "Best Available Science" is defined, to how flexibly cities can move forward in meeting state guidance on four dwelling units/acre zoning for single-family residences, to whether GMA comprehensive plans can be amended more than once a year. Federal Way does not expect to take a lead role on these issues, but below are some specific items the City is prepared to support or oppose: . Annexation Authority for Cities Federal Way will support additional measures that better facilitate the process of annexations, which are expected to occur under the tenets of the Growth Management Act (GMA). . Governor's GMA Reform Package This summer and fall, representatives of the Governor's Office met with various stakeholders in preparation for developing a GMA Reform Package to be unveiled by Governor Gregoire. Federal Way will await specifics of the proposal - but is prepared to support planks of the Governor's GMA package that make the Act easier to implement and administer. . Housino Issues Involving Buildable Lands and HousinQ Targets Federal Way is sympathetic to the goals and objectives of housing availability and land supply for housing under the Growth Management Act. The City supports a thorough review of the process for allocating housing targets, as well as establishment of objective criteria for allocating targets. Additionally, the City did not oppose the agreed-upon language in SSB 5602 from the 2003 session, which asks cities to ensure that amendments to their comprehensive plans and GMA plans, taken collectively, will not diminish a city's commitment to meeting housing targets and economic development goals. However, the City does have concerns with any potential 2006 legislative proposals that would introduc~ new definitional and data~collection requirements to the Buildable Lands program that will add new costs and requirements for cities. Federal Way will work against measures that unnecessarily add new costs and requirements for cities. and counties within the Buildable Lands program. Additionally, the City will work against legislative initiatives that attempt to hold cities responsible for housing market performance. . Clarifying Local Zonino Authoritv on Location of GamblinQ Establishments Federal Way supports legislation clarifying that localities, through their zoning and land-use police powers, have authority to condition the location of gambling establishments and determine where they should be situated in a community. Federal Way believes such authority already exists in law and will want to ensure that any 2006 legislative initiative is drafted so that it builds off of the concept of existing authority. . Planninq and Environmental Review Fund (PERF) In its request package for 2006, the Governor may be seeking re-establishment of monies for this fund. The PERF program was funded in 1995-97, but was discontinued when the state ran into economic troubles. The program provides grants to local governments that do pre-planning of large areas so that there can be an overall land-use vision for such areas vs. a parcel-by-parcel, case-by-case view. For Federal Way, there are several areas in which PERF dollars could be put to good use. Federal Way will support a PERF funding for the 2006 Supplemental Budget if Governor Gregoire brings one forth. . SEPA Reform Federal Way's planning officials have suggested that substantive portions of the State Environmental Policy Act (SEPA) are duplicative of requirements that Federal Way and other cities already enforce through individual codes regulating transportation, drainage, sensitive areas, etc. While Federal Way will not be initiating any SEPA reform proposals for 2006, the City will look to fold this idea into other SEPA proposals that may come along. B B--'\ LEOFF & PERS Pension Costs, Workers' Compensation, Family and Medical Leave . The 2006 Legislature may be considering changes to the Law Enforcement Officers and Firefighters' (LEOFF) and Public Employees' Retirement System (PERS) retirement systems, the Family and Medical Leave Act (FMLA), and workers' compensation. In all these areas, Federal Way is prepared to support efforts by AWC and others to prevent the passage of legislation that imposes new cost burdens on employers. Regarding FMLA, if the Legislature considers a bill in 2006, the City would like to see the Legislature make distinctions between public and private employers, or exempt employers already offering significant leave allowances (such as Federal Way). The City also will work with AWC to urge legislators to smooth out any contemplated pension rate increases, and avoid spikes in the rates that cause sudden and significant budget impacts for local governments. Liability Reform . Liabilitv Reform Packaoe/Public Duty Doctrine The Legislature has looked at liability reform for the past several years. Partisan divisions and sharply differing views on this subject area have kept omnibus legislation from being enacted, but lawmakers have passed specific items, including an employee reference liability protection measure in 2005. Federal Way is prepared to support certain pieces of liability reform In 2006, such as changes to the Public Duty Doctrine, and putting the brakes on joint and several liability costs for cities. Local Government Funding, Grant Programs, and Funding Options . Support New FundinQ, Grant ProQrams, FundinQ Options \. In areas such as Economic Development, affordable housing and prevention of homelessness, public health, and human/social services, Federal Way will support state funding, state grant programs, and funding options that help local governments meet service obligations, provide additional opportunities, and protect the most vulnerable citizens in local communities. . Property Tax Levv Rate Ratification Authority Federal Way took forward a 2005 legislative initiative to amend state law to allow cities, counties, and other local taxing districts to lock in or ratify existing property tax rates over a six-year period. Based on discussions with key legislators this interim, Federal Way will no longer make this an active part of its legislative agenda. However, should other taxing districts take this initiative forward in 2006, Federal Way will be supportive of their efforts. Miscellaneous Local Government Issues . Expansion of non-tribal oamblino This issue was debated in prior legislative sessions and dealt with via a voter initiative in 2004. Federal Way does not believe that significantly expanding non~trjbal gambling is an appropriate way to address the fiscal crises confronting state and local governments. Further, the City has concerns about how such proposals affect a community's character and quality of life. While the City does not expect to see legislative consideration of this issue in 2006, Federal Way will join others in opposing non-tribal gambling expansion. . Public Records Requests, Public Disclosure Act (PDA) The Legislature enacted a comprehensive PDA bill in 2005, covering attorney-client privilege exemptions to releasing documents, how local agencies are to respond to broad requests for records, and the adoption of a model rule on public disclosure. Given the 2005 action by the Legislature, the City of Federal Way urges the 2006 Legislature to refrain from additional legislative action that would further complicate how to deal with public records requests. The City also seeks the state's help in clarifying that the courts system is directed to respond to records requests under the same Jaws and guidelines as general governments. 9 6-11.-- . Public works bid laws During the 2004 and 2005 sessions of the Legislature, several bills were initiated regarding the public works bidding process. The bills would have made the public works bid process more onerous, more costly, and perhaps more prone to liability problems by, for example, requiring local governments to establish new "just cause" provisions for rejecting bids. On behalf of cities, AWe helped defeat these bills. Federal Way will join cities, counties, and ports in opposing 2006 legislation that attempts to add new costs and complexities to a public works bidding process that works well under current statute. Parks and Recreation . Parks Fundina Initiatives - WWRP, Overall State and Local Parks Funding Federal Way has heard from some legislative leaders who may push for a major state and local parks funding initiative in 2006, perhaps through an issuance of new state bonds that would require voter approval. It is also possible that the Washington Wildlife and Recreation Coalition (WWRC) will push the 2006 Legislature to increase funding for the Washington Wildlife, Recreation, and Parks (WWRP) program in the state's capital budget from the current $45 million to $60 million. Federal Way expects to apply for WWRP funding next year and will support an initiative to increase funding for WWRP. The City also supports new funding initiatives for parks and open space and would advocate that maintenance and operations be in that funding mix. Stormwater . Flexible Permits for Phase II Cities and Counties Last summer, the state Department of Ecology published a first draft of a permit that would regulate how Federal Way and more than 100 other cities and counties deal with stormwater runoff and detention. DOE drafted the permit in accordance with its authority to administer the National Pollutant Discharge Elimination Standards (NPDES) under the federal Clean Water Act. While the City is appreciative of the DOE's efforts, Federal Way and numerous other city and county jurisdictions took objection with key components of the Phase II permit, including those on monitoring and what conditions developers must meet for redevelopment of property. Federal Way and other Phase II jurisdictions are attempting to work out permit concerns with DOE, but reserves the right to take this issue to lawmakers if a satisfactory resolution cannot be worked out with Ecology. Water-Sewer District Assumption . Authoritv for Cities to Assume Water-Sewer Districts In the 2004 and 2005 sessions, Federal Way worked with the AWC and other individual city representatives to derail legislation that would have added cumbersome requirements to cities wishing to assume existing water and sewer districts. While Federal Way is not imminently seeking to assume water districts such as Lakehaven and, in fact. looks for opportunities to work in concert with the Lakehaven Utility District, the City does not want to see water-sewer assumption laws undermined. Federal Way will work against water-sewer assumption laws that make these efforts more difficult, cumbersome, and costly for cities. The City may also join with AWe and others in pro- actively seeking other alternatives than those annually put forward by special districts. 10 {3- \3 ICity of Fede~al Way 2006 leQislative Aoenda - '1 Federal Issues . Sales Tax on CataloQs, Mail-Order Sales. E~Commerce Federal Way supports congressional action allowing state and local governments to collect sales and other applicable taxes from remote catalog and Internet sellers. Past judicial decisions and a federal moratorium on Internet taxation gives out-of-state retailers an unfair competitive advantage over locally based businesses. A sales tax simplification and streamlining project that involves more than 40 states, including Washington, is designed to show Congress that uniform definitions and procedures can be used to make the sales tax process as seamless as possible for e-tailers. Federal Way supports this effort by Washington and other states. The City is concerned that in addressing the Internet sales tax issue, Congress should refrain from telecommunications tax simplifications that undermine state and local authority in areas such as utility tax. . Community Development Block Grant Federal Way supports full funding of the Community Development Block Grant program (CDBG). In greater Federal Way, CDBG funds support emergency services, public safety, and community-based collaborations. Federal Way opposes efforts to consolidate the COBG funding with other programs and urges Congress to resist requested cuts. The City also advocates the state's congressional delegation to reverse the trend of flat and declining appropriations. . COPS & local law Enforcement Block Grants Since their inceptions in 1994 and 1996 respectively, the COPS grants and local law Enforcement Block Grants (LLEBG) have been important sources of revenue for the City of Federal Way's public safety efforts. The COPS Universal Hiring Program and .COPS MORE programs provided roughly $2.3 million and 28 police officers to Federal Way's new police department. In addition, the City has receiyed \ nearly $500,000 from LLEBG. Federal Way is disappointed by recent Congressional action that has consolidated the COPS and llEBG programs with others and resulted in reduced funding. It is the City's hope that funding for law enforcement can be restored in coming sessions of Congress. . Land and Water Conservation Fund Federal Way strongly supports full funding for the land and Water Conservation Fund and its stateside component to support the acquisition, construction, and repair of recreation and park facilities. . Homeland Security FundinQ Federal Way supports funding for homeland security and is doing its part to keep local communities as safe and secure as possible. However, the City urges Congress, in any measures for provision of homeland security funds, to distribute those funds as directly as possible and to local government and first responders. The City also advocates funding for training and overtime costs that will occur in our collaborative effort to protect our homeland. . Transportation Federal Way appreciates the passage of the SAFETEA-LU reauthorization of TEA-21, and high priority monies that were set aside for the 1-5/SR-18/SR-161 "Triangle" Interchange as part of this legislation. The City will continue to push for discretionary appropriations and grant funding for the Triangle, City Center Access project, and other key transportation projects. . Reauthorization of the Telecommunications Act Federal Way recognizes the need to rework federal telecommunications laws to keep up with the ever- changing world of technology. 11 ~~ It However, the City strongly opposes provisions that pre-empt or limit the ability of local government to manage franchises and rights-of-way. Local government management of franchises and public right-of-way ensures robust telecommunications services are offered to the public. . Proiect Fundinq Needs Federal Way will continue to pursue federal funds for key transportation, economic development, parks, and stormwater infrastructure projects as those funding needs arise. 12 13-/5 - - November 15,2005 ITEM# .r- MEETING DATE: ~ L-- ..........mmmmmm........"","',."".. .... ............"". mm..............................."",..""...... . ..... mmmmmmmm....................................................", .. .... ....... ............mm............................................................. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Shoreline Master Program Grant Acceptance/Consultant Services ".."'...."...... ..........,.....".,.,...- .............................."""",."",., ................................-...... ......,....""",.....,...""" ...................-...-- ......................................."........,....."",,, .....................................-- .................-....... . CATEGORY: BUDGET IMPACT: [SI CONSENT 0 ORDINANCE Amount Budgeted: $0 [SI RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $0 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $'0 .................................................""" . EXIDBITS: A) Resolution B) LUTe Recommendation C) Grant Acceptance Package D) Scope of Work E) Budget . .........".."".., m.. .."...""',,,..."',.,.,, .........................................""'..",,, . . .. ....mm. ........mmmmmmm....................mm..........._....... "...""""".. """"'"""",,.."',,"'.... SUMMARY /BACKGROUND: State law requires local jurisdictions to update their Shoreline Master Programs (SMP) by December 1,2009. Washington State Department of Ecology (DOE) has offered substantial grant opportunities for those jurisdictions, which agree to complete the update early, prior to July 1,2007. The city applied for an 'early update' grant in the amount of $153,000 and received approval for the entire grant request. Ifwe accept the grant award, we agree to complete the update by June 30, 2007. A comprehensive update to the city's SMP is needed in three areas: 1) to inventory shorelines under the city's SMP jurisdiction, including newly annexed areas; 2) to inventory shorelines in the city's PAA; and, 3) to update the city's Comprehensive Plan and associated development regulations to mcet current SMP guidelines. We anticipate the need for qualified consulting services to complete the update. Consulting services will be utilized for the technical shoreline inventory, analysis of shoreline conditions and functions and development of updated goals, policies and regulations. In addition to the $153,000 grant award, the city has budgeted $36,450 in matching funds for a total project budgct of$189,450. .. ....... .................mmmm.......mmm....m....m...................................................................,..........".,. CITY COUNCIl, COMMITTEE RECOMMENDATION: On November 7,2005, the LUTC voted to recommend that City Council approve the resolution accepting the DOE grant in the amount of$153,000 and authorizing the City Manager to enter into an agreement with a qualificd consulting firm to assist the city in updating the SMP. . . .mm.........................mmmm..............."...,,'''' PROPOSED MOTION: : "1 move that City Council pass a resolution accepting the DOE grant in the amount of$153,000.00 and authorizing the City Manager to enter into an agrecment with a qualified consulting firm, for an amount not to exceed $153,000.00, to assist the city in updating the SMP." Doc. 1.0. CITY MANAGER APPROVAL: ~~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # 0 DENIED 1 ST reading D T ABLEDillEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1012001 Doc. J.D. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ACCEPTING A SHORELINE MASTER PROGRAM GRANT FROM THE WASHINGTON STATE DEPARTMENT OF ECOLOGY IN THE AMOUNT OF $153,000 AND GIVING AUTHORITY TO THE CITY MANAGER TO CONTRACT WITH A QUALIFIED CONSULTANT TO ASSIST THE CITY IN UPDATING THE SHORELINE MASTER PROGRAM AS REQUIRED BY STATE LAW. WHEREAS, at the time of incorporation in 1990, the city adopted the King County Shoreline Master Programs (SMP) and in 1998 adopted its own SMP as a component of the comprehensive plan and in 1999 adopted associated development regulations; and WHEREAS, thc Federal Way City Council adopted its comprehensive plan with land use map (the "Plan") on November 21, 1995, and adopted development regulations and a zoning map implementing the Plan on July 2, 1996; and subsequently amended the comprehensive plan, land use map, and zoning map on December 23,1998, September 14, 2000, November!, 2001, March 27,2003, July 20,2004 and June 16,2005; and WHEREAS, RCW 90.58.080 requires cities in King County to update their SMP by December 1, 2009; and WHEREAS, the Washington State Department of Ecology (DOE) has offered grant awards to jurisdictions that voluntarily agree to update their shorcline master programs by June 30, 2007; and WHEREAS, the city applied for an early adoption grant from DOE in the amount of $153,000.00; and WHEREAS, the city received a grant award from DOE in the amount of$153,000.00; and EXHIBIT A Res. # _Page I . PAGE ( OF 4 WHEREAS, by accepting the grant award, the city agrees to complete the update to the SMP by June 30, 2007; and WHEREAS, staff has determined that due to the technical nature of the project, the services of a qualified consultant are necessary to complete the update; and WHEREAS, the City Council ofthe City of Federal Way, Washington, has determined that it is in the best interest and general welfare of the City of Federal Way; and the city's Potential Annexation Area to update the city's SMP; and Now THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. Public Interest. The best interests and general welfare of the City of Federal Way and the city's PAA would be served by accepting the SMP update grant in the amount of $153,000.00 and completing an update of the SMP by June 30, 2007. Additionally, the best interests and general welfare of the city and the city's PAA would be served by contracting with a qualified consultant, for an amount not to exceed the total grant amount of $153,000.00, to assist the city in updating the SMP. Section 2. Acceptance of Grant. The City Council hereby accepts the SMP update grant in the amount of $153,000.00. Said grant money is to be used to hire a consultant and pay other costs associated with completing an update to the city's SMP by June 30, 2007. Section 3. Authorization to Hire Consultant. The City Manager is hereby authorized to enter into an agreement with a qualified consulting firm to assist the city in updating the SMP by June 30, 2007. Section 4. Severability. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such EXHIBIT A Rcs,II__~."_ Page 2 PAGE ( OF '-f invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority, and prior to the effective date, of the resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. EXHIBIT A Res. #_ Page 3 PAGE { OF l-( __.__n_._.. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of 2005. CITY OF FEDERAL WAY - Mayor, Dean McColgan ATTEST: City Clerk, Laura Hathaway, CMC ApPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION No: EXHIBIT A Res. #_ Page 4 PAGE I OF If CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: October 30, 2005 TO: Land Use and Transportation Committee VIA: David Mo~YManager FROM: Kathy McClung, CDS Director ~ G-- Isaac Coni en, Associate Plannery SUBJECT: Shoreline Grant Acceptance/Consulting Contract Policy Question Should City Council pass a resolution accepting the grant award from Washington State Department of Ecology in the amount of$153,000.00 for update of the city's Shoreline Master Program (SMP) and authorizing the City Manager to enter into an agreement for consulting services with a qualified consulting firm to assist the city in updating the SMP? Background State law requires local jurisdictions to update their SMPs by December 1, 2009. Washington State Department of Ecology has offered substantial grant opportunities for those jurisdictions, which agree to complete the update early, prior to July 1, 2007. The city applied for an 'early update' grant in the amount of$153,OOO and rcceived approval for the entire grant request. Ifwe accept the grant award, we agree to complete the update by June 30,2007. A comprehensive update to the city's SMP is needed in three areas: 1) to invcntory shorelines under the city's SMP jurisdiction, including newly annexed areas; 2) to invcntory shorelines in the city's P AA; and, 3) to update the city's Comprehensive Plan and associated development regulations to meet current SMP guidelines. We anticipate thc necd for qualified consulting services to complete the update. Consulting services will he utilized for the technical shoreline inventory, analysis of shoreline conditions and functions and development of updated goals, policies and regulations. In addition to the $153,000 grant award, the city has budgeted $36,450 in matching funds for a total project budget of $189,450. EXHIBIT 11 :10 - 39ttd PAGE I OF ~ ~la1HX3 Doc. I.O. Options Options Positives Neu:atives I. "I move that City Council pass a a. The city capitalizes on The shoreline update must be resolution accepting the DOE grant grant funds in the completed by June, 2007 rather in the amount of$153,000 and amount of$153,000 than December 2009, thereby authorizing the City Manager to that may not otherwise reducing the city's flexibility with enter into an agreement with a be available if we do regard to timing. qualified consulting fiml to assist not accept them now. the city in updating the SMP." b. The city completes the update to the SMP early, by June 2007, bringing those recently annexed areas under the city's SMP as opposed to the County's and provides predictability to shoreline property owners and city residents. 2. "I move that City Council not The city wouId not be required a. The city would be unable pass a resolution accepting the DOE to complete the update until to capitalize on grant grant in the amount of$153,000 and December 1 2009, which would funds in the amount of authorizing the City Manager to provide flexibility to schedule $153,000. Grant funds enter into an agreement with a the update in accordance with may not be available at a qualified consulting firm to assist locaI priorities. later date. the city in updating the SMP." b. The project may be delayed in which case recently annexed areas would not come under city SMP jmisdiction until sometime further in the futme. Shoreline property owners would lack certainty regarding potential changes to land use regulations. Staff recommendation Option 1: "I move that City Council pass a resolution accepting the DOE grant in the amount of $153,000.00 and authorizing the City Manager to enter into an agreement with a qualified consulting firm, for an amount not to exceed $153,000.00, to assist the city in updating the SMP. " EXHIBIT ~ PAGE 1. OF :s Doc_I.D. Committee recommendation Forward option ~ to the full City Council for approval. (A) Draft Resolution (B) DOE Grant A ward (C) Scope of Work (D) Budget EXHIBIT f3 PAGE 3 OF 3 - Doc. J.D. EXHIBIT c PAGE I OF ZL SMA Grant Agreement No. G0600119 between the State of Washington Department of Ecology and the CITY OF FEDERAL WAY Project: Shoreline Master Program Update THIS is a binding agreement entered into by and between the State of Washington, Department of Ecology, (PO Box 47600, Olympia, Washington, 98504-7600) hereinafter referred to as the "DEPARTMENT" and the City of Federal Way, hereinafter referred to as the "RECIPIENT" to carry out the activities described herein. Recipient Name: City of Federal Way Community Development Services PO Box 9718; 33325 Eighth Avenue S. Federal Way, WA 98063-9718 Project Coordinator: Isaac Conlen Telephone Number: 253-835-2643/ FAX: 253-835-2609 e-mail: Isaac.conlen@cityoffederalway.com Contact for Recipient Billing/Invoicing: (Mr.) Drew Amdah, 253~835~2523 Payee on Warrants: City of Federal Way (address as above) Project Officer for Ecology: Sandra Lange SEA Program - NWRO Washington State Department of Ecology 3190 ~ 160th Avenue SE, Bellevue, 98008-5452 Phone Number: 425-649-4260/ FAX: 425-649-7098 e-mail: slan461 @ecv.wa.qov The DEPARTMENT's source of funds is provisoed by Budget Bill ESSB 6090 to implement shoreline management. Very Important Note: Due to state law, all state funds that are disbursed to local governments under these grants are appropriated in the state budget on an annual basis within the 2~year project. Funds appropriated for the first year of the grant will need to be spent on eligible activities by the end of the fiscal year (June 30, 2006). Local governments are not allowed to carry unexpended funds past that date. We are aware that state and local fiscal years are not on the same schedule; however, state law requires strict adherence to the state fiscal year for state contracts. Maximum Eligible Grant Share, Year 1: $ 71,050 Maximum Eligible Grant Share, Year 2: $ 81.950 Total Eligible Project Cost: $153,000 THE EFFECTIVE DATE of this grant is July 1, 2005 and EXPIRES on June 30, 2007. Page 1 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT c. Washington State Department of Ecology and the City of Federal Way PAGE L OF 2..:L. I Scope of Work I Project Title: Shoreline Master Program Update Description: The City of Federal Way ("City") is located in King County ("County") with a population of 85,800. The City's approximately 13.74 miles of shoreline environment includes both salt-water marine shoreline of Puget Sound as well as various fresh water lakes. At the time of incorporation in 1990, the City adopted the County's Shoreline Master Program ("SMP"). In 1998, the City developed and adopted its own SMP that integrated the SMP into the Federal Way Comprehensive Plan. In 1999, the City adopted associated development regulations. Subsequent to the December 2003 adoption of the Shoreline Master Program Guidelines ("Guidelines") by the Department of Ecology ("DOE"), an inventory of Federal Way's marine shoreline was conducted in January of 2004 as part of a report prepared for Seattle Public Utilities and WRIA 9. This is the most recent study of the City's shorelines; however, it only included the shorelines of Puget Sound. At that time, other shorelines within the City limits included Steel Lake, the northwestern shore of Lake Killarney, and the western shore of North Lake. As of January 1, 2005, newly annexed areas include the eastern shore of North Lake. The eastern shores of North Lake and Lake Killarney are presently governed by County regulations, as are all the lakes in the City's potential annexation area ("PAA"). Additional lakes located within the City's PM coming under purview of shoreline regulations are Star Lake, Lake Dolloff, Lake Geneva, the remaining portion of Lake Killarney and Five Mile Lake. A comprehensive update to the City's SMP is needed in three areas: 1) to inventory shorelines under the City's SMP jurisdiction, including newly annexed areas; 2) to inventory shorelines in the City's PM; and, 3) to update the City's Comprehensive Plan and associated development regulations to meet current SMP regulations. The City will update the SMP to be consistent with the new Guidelines and the requirements of the Shoreline Management Act ("SMA"). The SMP development process will include an inventory and analysis of shoreline ecological conditions and land use within Federal Way City limits, the Potential Annexation Area (PAA) and adjacent basins with influence; review and update of goals, policies, environmental designations, and shoreline regulations based on an updated shoreline inventory, community input, and consistency with the requirements of the SMA; and a formal local adoption process. The City will incorporate public participation and coordination with Ecology and adjacent jurisdictions through all phases of SMP development. Page 2 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT L- Washington State Department of Ecology and the City of Federal Way PAGE OF 2...2- .3 The SMP will be coordinated and integrated with the City's comprehensive plan and associated development regulations and shall be prepared in conformance with the SMA and the Guidelines, and Chapter 173-26 of the Washington Administrative Code ("WAC"). Qualified consultant support shall be used as appropriate. Work Program: The Recipient shall perform the following tasks. Task 1: Performance Coordination The City will coordinate its efforts in several ways throughout the SMP process. Examples include but are not limited to: . Attendance at Ecology sponsored grantee coordination meetings; . Outreach to adjacent jurisdictions to address transitions of shoreline areas and overlapping shoreline areas; . Contact other agencies, such as the County, for inventory and restoration plan data and information sharing. The City will work with the County to determine the information's availability and whether the timing and availability of the county's information is consistent with the City's schedule. This coordination may result in similar inventory and analysis approaches, development of compatible shoreline policies and regulations and coordinated public outreach and involvement. Deliverables: Quarterly Progress Reports including documentation of contacts and quarterly payment requests. Due Date: 2005: October 20, 2005; 2006: January 20, April 20, July 20, October 20, 2006; 2007: January 20, April 20, and final report due July 20,2007. Task 2: Secure Consultant Services The Recipient shall prepare a scope of work for consultant services consistent with the grant scope of work and local procedures, and enter into a contract with the selected consultant. Deliverable: Final executed consulting contract. Due Date: January 31, 2006 Task 3: Public Participation Process Inform and involve the public in updating the SMP during the update effort consistent with the SMA (see RCW 90.58.130) and the Parts I and" of WAC 173-26. Prepare a public participation plan that identifies specific objectives, key parties and establishes timelines for public participation activities. Key element of the public participation plan will include: Page 3 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT C Washington State Department of Ecology and the City of Federal Way PAGE~OF Z2. . The city will coordinate with Ecology; communicate with state agencies, local agencies, and affected Indian tribes; and conduct a public involvement process consistent with the Guidelines when developing the SMP. . An interagency working group consisting of a DOE representative, representative of affected Indian tribes, and other affected agencies will be formed to review the work products. . A citizen task force consisting of local citizens and stakeholders will be formed to review the work products. . The city will prepare a public participation plan, which notifies all residents of the work program and a "Parties of Record" mailing list will be kept on file. Interested members of the public will be kept apprised of major steps in the process and be provided with draft documents at the SEPA, Planning Commission, City Council Subcommittee (Land Use/ Transportation Committee), and City Council stages via the city's web site. . A website will be developed for the project to provide a forum for the public to obtain information regarding the SMP update and to provide comments and input related to the project. Information on the website will include draft work products, a timeline for the update, and key contacts. Deliverable: Public participation plan a consistent with RCW 90.58.130 and WAC 173-26- 090 and 100. Documentation of contacts through quarterly progress reports. Date Due: March 15, 2006 Task 4: Inventory and Map Shoreline Conditions Conduct an inventory of shorelines within the limits of the city, the city's PM and adjacent basins with influence on shoreline conditions within the City's SMA jurisdiction. The shoreline inventory shall be prepared consistent with the Guidelines, WAC 173-26-201. Compile pertinent and reasonably available data, plans, studies, inventories, and other applicable information and evaluate existing reports, information, aerial photos and GIS data. Working inventory maps at the appropriate scale for analysis (Le. coarser resolution maps for adjacent lands and finer resolution for the shoreline jurisdiction characterization) will be created. Collect the following information to the extent that such information is relevant and reasonably obtainable: . Shoreline and adjacent land use patterns and transportation and utility facilities, including the extent of existing structures, impervious surfaces, vegetation and shoreline modifications in shoreline jurisdiction. . General location of any channel migration zones, floodplains and the floodway. . Critical areas, including wetlands, aquifer recharge areas, fish and wildlife conservation areas, geologically hazardous areas, frequently flooded areas as defined in RCW 36.70A, the Growth Management Act. . Degraded areas and sites with potential for ecological restoration. Page 4 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT c: Washington State Department of Ecology and the City of Federal Way PAGE 5 OF 22- . Areas of special interest, such as priority habitats, rapidly developing waterfronts, previously identified toxic or hazardous material clean-up sites, or eroding shorelines. . Existing and potential shoreline public access sites, including public rights- of-way and utility corridors. The inventory will include, as available, descriptions of recorded public access easements, their prescribed use, maintenance and terms. . Historical aerial photographs documenting past conditions to assist in preparing an analysis of cumulative impacts of development. . Known archaeological, cultural and historic resources in shoreline jurisdiction. . Policies and regulations in shore land and adjacent areas that affect shorelines, such as surface water management and land use regulations (critical areas ordinance; flood ordinance). Deliverables: List of inventory data sources and digital working maps of inventory information displayed at appropriate scale. Due Date: June 21, 2006. Task 5: Analyze Shoreline Conditions Prepare a report and map portfolio analyzing shoreline issues of concern, consistent with the Guidelines (chapter 173-26~201(3)(d)) WAC). This analysis will also consider cumulative impacts and identify measures to insure internal consistency between the provisions of the city's Comprehensive Plan, critical areas ordinance, and SMP as follows: 5.1: Prepare a coarse analysis (characterization) of shoreline ecosystem processes influencing the area subject to shoreline jurisdiction including: . Description of ecological processes in the drainage basin linked to the shoreline through hydrologic flows. . Presentation of basic geographic context (geology, soils, vegetation and drainage patterns) and a description of how it is relevant to the shoreline. . Delineation of boundaries and mapping of the land and water area contained within the SMA jurisdiction-identifying the preliminary extent of SMA shorelines within the city's jurisdiction, addressing both the required minimum SMA jurisdiction areas and any optional (floodplain and critical area buffer) SMA jurisdiction areas for consideration and decision-making later in the SMA process. . Note location of major land uses, if any (e.g. sewage treatment plants). . Note location and nature of known pertinent regulatory activities (e.g. ESA listings; contaminated sites). . Identification of opportunities for protection/restoration of upland and adjacent areas essential for maintaining shoreline form and function. Page 5 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT c. Washington State Department of Ecology and the City of Federal Way PAGE (..:,. OF 2.2- 5.2: Characterize shoreline functions. Separating the shoreline into reaches based on land use and ecological processes, this more detailed characterization analysis will: . Describe the physical, biological and land use components associated with each shoreline reach within shoreline jurisdiction; . Evaluate and assess shoreline ecological functions based on current scientific understanding of the relationship between the conditions of ecosystem-wide processes and conditions within shoreline jurisdiction; 5.3: Identify opportunities for protection, restoration, public access and shoreline use including: . Potential opportunities and possible impediments to the protection and restoration of ecological functions. . Current public access and opportunities for future access sites. . Opportunities for appropriate shoreline uses. This report will provide a foundation for establishing environment designations. The report should identify data gaps, focusing on information that would be useful to support SMP development and implementation. Maps at appropriate viewing scales will be prepared to illustrate findings. Potential areas for shoreline use, public access, restoration and/or protection will be indicated. The portfolio will list and map public access to shorelines. Del iverables: Report and map portfolio addressing the three items identified above. Date: August 1, 2006 Task 6: Prepare Draft Shoreline Master Program and Shoreline Development Regulations Prepare a draft SMP as a shoreline element of the City's GMA compliant comprehensive plan. The SMP will include goals, policies and environmental designations that are consistent with WAC 173-26-171 and 181. Goals and policies will be coordinated to ensure consistency between the comprehensive plan and the SMP. A map will be prepared which shows boundaries of environmental designations relative to comprehensive plan designations. Federal Way City Code Chapter 18, Article.lll, "Shoreline Management" (shoreline development regulations) shall be amended to include, at a minimum, specific policies and regulations for all shoreline uses and activities in each environment designation. Provisions will also be included for shoreline modification. The regulations will be consistent with constitutional and other legal limitations on the regulation of private property. A draft SMP will be prepared consistent with the Shoreline Management Act and Shoreline Master Program guidelines including the following elements: Page 6 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT C Washington State Department of Ecology and the City of Federal Way PAGE 7 OF 2.2- . Mapped existing and proposed shoreline environment designations together with their justification consistent with the guidelines; . Shoreline goals and policies which will serve as the shoreline element of the Federal Way Comprehensive Plan; . Development regulations. The shoreline development regulations shall identify shoreline uses and related standards applicable to the city's shorelines. . Administrative provisions setting forth city shoreline permit and enforcement procedures. The organizational format of the draft shoreline master program, as it relates to the City's existing comprehensive plan and development regulations, will be determined as part of this process. Deliverable: Draft SMP and development regulations including maps identifying shoreline environment designations wittlin the City and PAA. Date: November 1, 2006 Task 7: Restoration Plan Using information gathered from the inventory the city will develop a programmatic shoreline restoration plan. The plan will identify goals, priorities, projects, and administrative processes, and mechanisms and tools the city may use to restore areas within the shoreline jurisdiction where shoreline functions have been degraded or impaired. The restoration plan shall be prepared consistent with the shoreline guidelines, WAC 173-26-201 (2)(f), and will include the following elements: . Restoration goals and policies. . Identification of potential and prioritized restoration sites. . Identification of existing restoration projects and programs that will contribute to the city's restoration goals. . Identification of opportunities for shoreline protection, restoration, and public access. . Development of an implementation strategy identifying appropriate funding sources, restoration project timelines and benchmarks. Deliverables: Restoration plan and implementation strategy. Due Date: December 15, 2006. Page 7 of 15 SMA Grant Agreement No. G0600119 between the Washington State Department of Ecology and the EXHIBIT c.. City of Federal Way PAGE 'b OF 22.. " Task 8: Conduct Cumulative Impact Analysis In conjunction with drafting goals, policies and regulations, prepare a cumulative impact analysis as required by the Guidelines. The analysis will identify how the city will achieve no net loss of ecological functions at build out and will include planning and engineering solutions to address identified impacts. The cumulative impacts analysis shall be prepared consistent with the Guidelines, WAC 173-26-201 (3)(d)(iii). This includes evaluating the incremental impacts of proposed policies, designations and regulations on shoreline ecological functions as well as on other functions and uses of the shoreline consistent with the SMA (e.g. water-oriented uses, public access, etc). Deliverable: Report on results of analysis, including supporting maps and/or graphics. Due Date: January 15, 2007. Task 9: Conduct Environmental Review Conduct environmental review pursuant to the State Environmental Policy Act. Deliverables: Copy of the environmental determination. Due Date: February 22, 2007. Task 10: Adoption of Final SMP Conduct a review and adoption process for the final draft SMP as provided in the SMA, WAC 173-26. The final proposed SMA shall contain goals, policies and regulations, required administrative provisions, environment designations and final SMP jurisdictional boundaries. The City shall complete public review and the adoption process for the SMP amendment, and adoption by local elected body. Deliverables: Adopted SMP including maps and diagrams, and any relevant supporting documentation. Due Date: June 29, 2007. balance of page left blank intentionally Page 8 of 15 SMA Grant Agreement No. G0600119 between the Washington State Department of Ecology and the EXHIBIT C City of Federal Way PAGE 4 OF 22- I Oeliverables (to Ecology) I All products, reports, and payment requests shall be sent to the attention of: Sandra Lange, Project Officer Department of Ecology, Northwest Regional Office Shorelands and Environmental Assistance Program 3190 _160th Avenue SE Bellevue, WA 98008-5452 I Budget I Very Important Note: Due to state law, all state funds that are disbursed to local governments under these grants are appropriated in the state budget on an annual basis within the 2-year project. Funds appropriated for the first year of the grant will need to be spent on eligible activities by the end of the fiscal year (June 30, 2006). Local governments are not allowed to carry unexpended funds past that date. We are aware that state and local fiscal years are not on the same schedule; however, state law requires strict adherence to the state fiscal year for state contracts. Maximum Eligible Grant Share, Year 1: $ 71,050 Maximum Eligible Grant Share, Year 2: $ 81.950 Total Eligible Project Cost: $153,000 Deviations from the line-item budget are allowed, but in no circumstances may the Recipient exceed the total project cost. If deviations exceed 10% within any task, the Ecology Project Officer may require a budget amendment to redistribute costs among tasks. When submitting invoices to Ecology, the Recipient shall itemize all costs by task and provide subtotals by task on Ecology's Form C2, Voucher Support Form. All payment requests must have forms A, B, C (and D if applicable) and receive Ecology Project Officer approval before any payment can be released. *Indirect Rate. The indirect rate shall not exceed 25% of Ecology paid direct staff labor and benefit costs. This rate covers space utilities, miscellaneous copying, telephone, motor pool, janitorial services, records storage, rental, county fiscal and legal services, etc. Items not included in this list shall be reDorted with the first Davment renuest and shall remain consistent for the life of the orant. Each quarterly payment request shall be accompanied by a commensurate progress report available online at http://www.ecy. wa.gov/programs/sea/grants/smp/forms. html. The DEPARTMENT's source of funds is provisoed by (Budget Bill ESSB 6090) to implement shoreline management. 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Q) 0> EO ~ Q)Q)~.$ .$ .$ ~rn> I;:: <+= <+= ~ CI)...... ro Q) 0> Q) <:( '- e;: e;: e;: e;:0> 0>...... -0 Q)...... -0 0>...... -0 cO'O me;: e;: me;: e;: me;: c:; ......Q) -ro~ro~ -ro~ro~ -ro~ro~ ~Olu. ~:!:Q) 0>...... ~:!:o> 0> ...... ~:!:Q) Q) tn C .~ ~ () ~ () - () .~ ~ () ~ () - () .~ ~ () ~ () - '-' -- ~ '- ~ .- -0'- Q) Q) '- ~.- -0'- Q) Q) '- ~.- U.- 0> <:( .!: 0 ro e;: C: 0 C: > .!::: ro e;: C: 0 C: > .!::: ro e;: C: 0 C: > ~~ rooQ)oQ)e!-o rooo>oo>e!-o rooo>oQ)~ ~ ~ G C/) U C/) <.9 C/) I- E C/) U C/) <.9 C/) I- E C/) U C/) <.9 C/) I- SMA Grant Agreement No. G0600119 between the c::... Washington State Department of Ecology and the EXHIBIT City of Federal Way PAGE--!L-OF 22- Special Terms & Conditions for SMP Grants 1. Administrative Guidelines. The RECIPIENT shall comply with the DEPARTMENT's current edition of "Administrative Requirements for Ecology Grants and Loans", publication number 91-18. The RECIPIENT shall be responsible for maintaining appropriate financial records throughout the life of the project and in accordance with these guidelines. 2. Reimbursement: Grants are awarded on a reimbursable basis. The RECIPIENT initially pays project costs in full. Upon presentation of a billing to the DEPARTMENT, the DEPARTMENT's share of the project is reimbursed to the RECIPIENT. 3. Requests for Reimbursement. Requests for reimbursement shall be submitted at least quarterly but not more than once per month by the RECIPIENT on state invoice voucher forms. Payment requests are to include at a minimum Form A19-1A "Invoice Voucher", Form S, "Running Budget Summary", Form C: Voucher Support" and Form D "Contractor Participation Report" (if applicable). All requests for payment are to be accompanied bv a commensurate proQress report. NOTE: Ecology forms are contained in the "Administrative Guidelines for Ecology Grants and Loans" and must be used for payment requests. Otherwise requests will be returned to the RECIPIENT for submittal on the correct forms. Electronic copies of these forms and the "Administrative Requirements for Ecology Grants and Loans" ("Yellow Book") are available at Ecology's websites: . Forms - http://www.ecy.wa.Qov/biblio/9118A.html . Yellow Book - http://www.ecy.wa.qov/biblio/9118.html Back-up Documentation. Complete backup documents (including but not limited to all invoiced costs, time sheets [signed and dated by both employee and supervisor], etc.) must be maintained by the RECIPIENT. These expenses shall be kept in grant files according to budget task for a period of three years after project completion and made available at any time for inspection by the DEPARTMENT. Right to Audit: The RECIPIENT agrees that payment(s) made under this grant shall be subject to reduction for amount charged thereto which are found after audit examination not to constitute allowable costs under this grant. The RECIPIENT shall refund by check payable to the DEPARTMENT the amount of such reduction of payments under completed or terminated grants. 4. Progress Reports. The RECIPIENT shall prepare and submit quarterly progress reports to the DEPARTMENT. Reports shall be submitted no later than 20 calendar days after the end of the reporting period. Page 11 of 15 SMA Grant Agreement No. G0600119 between the EXHIBIT L- Washington State Department of Ecology and the City of Federal Way PAGE 12- OF ZZ- July 1 - September 30 October 1 - December 31 January 1 - March 31 April 1 - June 30 First Quarter July 1 - September 30 October 20,2006 Second Quarter October 1 - December 31 January 20, 2007 Third Quarter January 1 - March 31 April 20,2007 Fourth Quarter April 1 - June 30 July 20, 2007 A progress report form is available on line at: http://www.ecv.wa. Qov/programs/sea/q rants/smp/forms. html and includes: Report Contents: Quarterly reports should be concise and should include the following: ~ Comparison of actual accomplishments by task to the objectives established for the reporting period - List deliverables due to Ecology by date of this progress report and their status. - Status of project schedule - Budget status - Personnel changes ~ Any difficulties encountered during the quarter 5. Project Completion Report: The purpose of this report is to document that the project and each of its tasks has been completed. The project completion report is to be submitted with the final invoice and must contain a brief (200-300 words) description of the work accomplished under the grant by task. County or City Name Grant No. G0600_ 6. Identification of Project Materials - All reports, maps, and other documents published as part of this grant agreement shall carry the name of the RECIPIENT, Ecology's grant number (in the Project Title upper right hand corner), title, the specific task number of the Task Title product and date centered on the front cover or title page (or in Task Number the case of maps, the block which contains the name of the Date Government unit or Department) and acknowledgment of the source of funding as follows: 7. Quality Assurance / Quality Control (QAlQC) Plan. IF this project involves the collection of environmental measurement data, the RECIPIENT needs to prepare a QAlQC plan to ensure the consistent application of quality assurance principles to the planning and execution of all activities involved in generating this data. The plan shall be conducted in accordance with the DEPARTMENT's Guidelines and Specifications for PreparinQ Qualitv Assurance Proiect Plans for Environmental Studies, current edition, (Ecology Publication No. 91 ~16). The plan must describe the monitoring and data quality objectives, procedures, and methodologies which will be used to ensure that all environmental data generated will meet these requirements. The size and complexity of the plan should be cost effective and in proportion to the magnitude of the sampling effort. The RECIPIENT may also reference Page 12 of 15 ~ SMA Grant Agreement No. G0600119 between the C- Washington State Department of Ecology and the EXHIBIT City of Federal Way PAGE I> OF 1...2- Technical Guidance for Assessinq the Quality of Aquatic Environments, February 1994 (Ecology Publication No. 91-78), in developing the plan. The QAlQC report shall be limited to a concise description of the environmental measurement aspects of this project. Ecology's Project Officer shall review and approve this plan prior to initiation of work. The QAlQC plan may describe the following elements: . Assumptions that direct the collection and analysis; . Resources used (such as flights for aerial photos); . Resource documents that will be consulted; . Field methods employed; . Office methods employed; . Training level of staff involved in data collection and analysis; . Equipment / materials to be used and accurate calibration assurance. 8. Coordination with Ecology's Geographical Information System (GIS). If this project involves developing GIS data, the RECIPIENT shall coordinate with Ecology's GIS office in an effort to promote compatibility and to encourage sharing of geospatial data. To facilitate data sharing, the DEPARTMENT utilizes the following standards: ESRI's ARCIINFO Current version ESRI's ArcView Current Version Horizontal Datum North American Datum 1983 (1991 adjustment) as defined by the National Geodetic Survey. (Also referred to as: NAD83/91) Vertical Datum NGVD 29 or NGVD 88 Projection System Lambert Conic Conformal Coordinate The system of plane coordinates established by the National Geodetic System & Zone Survey for defining and stating the positions or locations of points on the surface of the earth within the state of Washington is referred to as the Washington Coordinate System of 1983. The coordinate system standard is Washington Coordinate System of 1983 (WeS 83) zone appropriate for geo-datasets that are maintained fully within the WCS 83 North zone or, WCS 83 South zone. The standard is Washington Coordinate System of 1983 South zone if the geo-dataset is maintained as a statewide layer or, a regional layer crossing zones. Coordinate Units US Survey Foot. The standard conversion of coordinates between the meter and the US survey foot shall be based upon the length of the meter being equal to exactly 39.37 inches. Accuracy +/-40 Feet (1 :24,000) minimum accuracy to within a foot of the true Standard North American datum system Vector Import ArcExport, DLG and/or DXF, shapefiles Format Raster Import TIFF, BIL/BIP, RLC,GRID,ERDAS Format Page 13 of 15 ---.-..... SMA Grant Agreement No. G0600119 between the Washington State Department of Ecology and the EXHIBIT C City of Federal Way PAGE /Lf OF Z2.. Whenever possible, the Recipient is encouraged to utilize the standards listed above when compiling data. The State's data management information is also available at the following website: http://www.dis.wa. Qov/portfolio/. Please contact John Tooley (360-407-6418, itoo461 @ecy.wa.Qov ) for more information. The Recipient shall submit copies to Ecology's Project Officer with complete documentation as it relates to all digital data, GIS coverages, shape files, related tables and map products. 9. Washington State Minority and Women's Business Participation. The RECIPIENT agrees to solicit and recruit, to the maximum extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this Agreement. In the absence of more stringent goals established by the RECIPIENT's jurisdiction, the RECIPIENT agrees to utilize the DEPARTMENT'S goals for minority- and women-owned business participation in all bid packages, request for proposals, and purchase orders. These goals are expressed as a percentage of the total dollars available for the purchase or contract and are as follows: Construction/Public Works 10% MBE 6%WBE Architecture/Engineering 10% MBE 6%WBE Purchased Goods 8% MBE 4%WBE Purchased Services 10% MBE 4%WBE Professional Services 10% MBE 4%WBE No contract award or rejection shall be made based on achievement or non- achievement of the goals. Achievement of the goals is encouraged, however, and the RECIPIENT and ALL prospective bidders or persons submitting qualifications shall take the following affirmative steps in any procurement initiated after the effective date of this Agreement: a. Include qualified minority and women's businesses on solicitation lists. b. Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. c. Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. d. Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. e. Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. DEPARTMENT of Commerce, as appropriate By signing this Agreement, the RECIPIENT certifies that the above steps were, or will be followed. Any contractor engaged by the RECIPIENT under this agreement shall be required to follow the above five affirmative steps in the award of any subcontract(s). The RECIPIENT shall report to the DEPARTMENT at the time of submitting each invoice, on forms provided by the DEPARTMENT, payments made to qualified firms. The report will address: Page 14 of 15 SMA Grant Agreement No. G0600119 between the Washington State Department of Ecology and the EXHIBIT C City of Federal Way PAGE 1t3 OF 22- a. Name and state OMWBE certification number of any qualified firm receiving funds under the voucher, including any sub-and/or sub-subcontractors. b. The total dollar amount paid to qualified firms under this invoice. 10. Consistency: It is the responsibility of the Recipient to ensure that all sub-recipients and contractors comply with the terms and conditions of the agreement and that the State of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. 11. Grant Closeout: All products for this project shall be submitted to the DEPARTMENT on or before July 20. 2007 or otherwise specified in the Scope of Work. Completed end-of- biennium estimate forms and final payment requests must be submitted in accordance with notification provided by Ecology's Fiscal Office. 12. All Writings Contained Herein. This agreement, the appended "General Terms and Conditions", and the DEPARTMENT'S current edition of "Administrative Requirements for Ecology Grants and Loans", contains the entire understanding between the parties, and there are no other understandings or representations except those set forth or incorporated by reference herein. No subsequent modification(s) or amendment(s) of this agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and DEPARTMENT, and made a part of this agreement. IN WITNESS WHEREOF, the parties hereby execute this Grant Agreement State of Washington Department of Ecology City of Federal Way Gordon White Date Signature, Authorized Official Date Program Manager Shorelands and Environmental Assistance Program Print Name of Authorized Official Title, Authorized Official Federal Identification Number: 91-1462550 Approved as to form only by the Assistant Attorney General Page 15 of 15 Sworn Statement of Compliance* with Minority~ and Woman~owned Business Utilization Requirements Recipient Grant Number *NOTE: MWBE goals are voluntary. No contracting decision should be made based on whether or not the goals are achieved. The following affirmative steps in awarding contracts and subcontracts will be taken: 1. Include qualified minority and women's business on solicitation lists; 2. Insure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies; 3. Divide the total requirements, when economically feasible into smaller tasks or quantities to permit maximum participation by qualified minority, and women's business; 4. Establish delivery schedules, where requirements of the work permit, which will encourage participation of qualified minority and women's business; and 5. Use the services and assistance of the state Office of Minority and Woman Owned-Business, and the Office of Minority Business Enterprises of the U.S. Department of Commerce as appropriate. Authorized Signature Date Title State of County of }ss Subscribed and sworn to before me this day of , 19 NOTARY PUBLIC in and for the State of residing in My commission expires Signature of notary EXHIBIT L- PAGE I' OF 22- EXHIBIT L GENERAL TERMS AND CONDITIONS PAGE 11 OF 2-2- Pertaining to Grant and Loan Agreements of the Department of Ecology A. RECIPIENT PERFORMANCE All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT and RECIPIENT's employees. The RECIPIENT shall not assign or subcontract performance to others unless specifically authorized in writing by the DEPARTMENT. B. SUBGRANTEE/CONTRACTOR COMPLIANCE The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and conditions of this agreement. C. THIRD PARTY BENEFICIARY The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this agreement, the state of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. D. CONTRACTING FOR SERVICES (BIDDING) Contracts for construction, purchase of equipment and professional architectural and engineering services shall be awarded through a competitive process, if required by State law. RECIPIENT shall retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders, regulations and permits. Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals and permits required by authorities having jurisdiction over the project, provide assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies available to the DEPARTMENT upon request. 2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the maximum extent possible. The RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses. 3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. 4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein. G. KICKBACKS The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. H. AUDITS AND INSPECTIONS 1. The RECIPIENT shall maintain complete program and financial records relating to this agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or object. All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be kept in a common file to facilitate audits and inspections. 1 EXHIBIT c PAGE ,<1 OF 2-2- Engineering documentation and field inspection reports of all construction work accomplished under this agreement shall be maintained by the RECIPIENT. 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly authorized audit representative of the State of Washington for a period of at least three years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make adjustments accordingly. 3. All work performed under this agreement and any equipment purchased, shall be made available to the DEPARTMENT and to any authorized state, federal or local representative for inspection at any time during the course of this agreement and for at least three years following grant/loan termination or dispute resolution hereunder. 4. RECIPIENT shall meet the provisions in OMS Circular A-133 (Audits of States, Local Governments & Non Profit Organizations), including the compliance Supplement to OMS Circular A-133, if the RECIPIENT expends $300,000 or more in a year in Federal funds. The $300,000 threshold for each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a copy of the audit along with the RECIPIENT'S response and the final corrective action plan to the DEPARTMENT within ninety (90) days of the date of the audit report. I. PERFORMANCE REPORTING The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are not submitted. Quarterly reports shall cover the periOdS January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be due within twenty (20) days following the end of the quarter being reported. J. COMPENSA liON 1. Method of compensation. Payment shall normally be made on a reimbursable basis as specified in the grant agreement and no more often than once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with documentation of the expenses. Payments shall be made for each task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and certified as satisfactory by the Project Officer. The payment request form and supportive documents must itemize all allowable costs by major elements as described in the Scope of Work. Instructions for submitting the payment requests are found in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned to administer this agreement. 2. Budget deviation. Deviations in budget amounts are not allowed without written amendment(s) to this agreement. Payment requests will be disallowed when the RECIPIENT's request for reimbursement exceeds the State maximum share amount for that element, as described in the Scope of Work. 3. Period of Compensation. Payments shall only be made for action of the RECIPIENT pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration date of this agreement, unless those dates are specifically modified in writing as provided herein. 4. Final Request(s) for Payment. The RECIPIENT must submit final requests for compensation within forty-five(45) days after the expiration date of this agreement and within fifteen (15) days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. 2 EXHIBIT L PAGE 11 OF 2..2 5. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent (10%) of each reimbursement payment as security for the RECIPIENT's performance and a financial bond. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is reasonable and approved according to this agreement and, as appropriate, upon completion of an audit as specified under section J.6. herein. 6. Unauthorized Expenditures. All payments to the RECIPIENT shall be subject to final audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this granUloan shall be refunded to the DEPARTMENT by the RECIPIENT. 7. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state employees. 8. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the Scope of Work hereunder. K. TERMINATION 1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or terminate this agreement by giving written notice of termination. A written notice of termination shall be given at least five working days prior to the effective date of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps, models. photographs, and reports or other materials prepared by the RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exact amount of damages due theDEPARTMENT from the RECIPIENT is determined. 2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be good cause to terminate this agreement as provided in paragraph K.1 above. When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation of funds by the RECIPIENT's governing body; Provided, however, that nothing contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with Section 0 herein. 3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project funded herein within four months after the effective date of this agreement, or by any date mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate this agreement. L. WAIVER Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as a modification of the terms of this agreement unless stated as such in writing by the authorized representative of the DEPARTMENT. 3 EXHIBIT' c PAGE 2?> OF 2-z... M. PROPERTY RIGHTS 1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal. state or local government purposes. Where federal funding is involved, the federal government may have a proprietary interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C. 200-212. 2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish information of the DEPARTMENT; present papers, lectures, or seminars involving information supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT. 3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements for Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with respect thereto in the Scope of Work. 4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. 5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement includes funds for the acquisition of land or facilities: a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the cost of land/or facilities is fair and reasonable. b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses contemplated by this agreement. 6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed pursuant to this agreement to uses other than those for which assistance was originally approved without prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction costs of such property. N. RECYCLED/RECYCLABLE PAPER All documents and materials published under this agreement shall be produced on recycled paper containing the highest level of post consumer and recycled content that is available. At a minimum, paper with 10 percent post consumer content and 50 percent recycled content shall be used. Whenever possible, all materials shall be published on paper that is unbleached or has not been treated with chlorine gas and/or hypochlorite. As appropriate, all materials shall be published on both sides of the paper and shall minimize the use of glossy or colored paper and other items which reduce the recyclability of the document. O. RECOVERY OF PAYMENTS TO RECIPIENT The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon satisfactory performance of this agreement including the satisfactory completion of the project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required 4 EXHIBIT L PAGE 2( OF 2:7.. to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform. Interest shall accrue at the rate of twelve percent (12%) per annum from the time the DEPARTMENT demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such property. P. PROJECT APPROVAL The extent and character of all work and services to be performed under this agreement by the RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Officer or other designated official as to the extent and character of the work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for below. Q. DISPUTES Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of in writing shall be decided by the Project Officer or other designated official who shall provide a written statement of decision to the RECIPIENT. The decision of the Project Officer or other designated official shall be final and conclusive unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the DEPARTMENT a written appeal. In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or duly authorized representative for the determination of such appeals shall be final and conclusive. Appeals from the Director's determination shall be brought in the Superior Court of Thurston County. Review of the decision of the Director will not be sought before either the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT shall proceed diligently with the performance of this agreement and in accordance with the decision rendered. R. CONFLICT OF INTEREST No officer, member, agent, or employee of either party to this agreement who exercises any function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. S. INDEMNIFICA TION 1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. 2. To the extent that the Constitution and laws of the State of Washington permit, each party shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this agreement. T. GOVERNING LAW This agreement shall be governed by the laws of the State of Washington. U. SEVERABILITY If any provision of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. 5 -- EXHIBIT c PAGE zz OF 22- V. PRECEDENCE In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order; (a) applicable Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated herein by reference including the "Administrative Requirements for Ecology Grants and Loans"; and (e) the General Terms and Conditions. SS-010 Rev. 05/02 6 City of Federal Way Scope of Work 2005-2007 Shoreline Master Program Grant November 8, 2005 Proiect Title: City of Federal Way Shoreline Master Program Update Backeround The City of Federal Way ("city") is located in King County ("county") with a population of85,800. The city's approximately 13.74 miles of shoreline enviromnent includes both salt-water marine shoreline ofPuget Sound as wen as various fresh water lakes. At the time of incorporation in 1990, the city adopted the county's Shoreline Master Program ("SMP"). In 1998, the city developed and adopted its own SMP that integrated the SMP into the Federal Way Comprehensive Plan. In 1999, the city adopted associated development regulations. Subsequent to the December 2003 adoption of the Shoreline Master Program Guidelines ("Guidelines") by the Department of Ecology ("DOE"), an inventory of Federal Way's marine shoreline was conducted in January of 2004 as part of a report prepared for Seattle Public Utilities and WRIA 9. This is the most recent study of the city's shorelines; however, it only included the shorelines ofPuget Sound. At that time, other shorelines within the city limits included Steel Lake, the northwestern shore of Lake Killamey, and the western shore of North Lake. As of January 1,2005, newly annexed areas include the eastern shore of North Lake. The eastern shores of North Lake and Lake Killarney are presently governed by county regulations, as are all the lakes in the city's potential annexation area ("PAA"). Additional lakes located within the city's P AA coming under purview of shoreline regulations are Star Lake, Lake Dolloff, Lake Geneva, the remaining portion of Lake Killarney and Five Mile Lake. A comprehensive update to the city's SMP is needed in three areas: 1) to inventory shorelines under the city's SMP jurisdiction, including newly annexed areas; 2) to inventory shorelines in the city's PAA; and, 3) to update the city's Comprehensive Plan and associated development regulations to meet current SMP regulations. The city will update the SMP to be consistent with the new Guidelines and the requirements of the Shoreline Management Act ("SMA"). The SMP development process will include an inventory and analysis of shoreline ecological conditions and land use within Federal Way city limits, the Potential Annexation Area (PAA) and adjacent basins with influence; review and update of goals, policies, enviromnental designations, and shoreline regulations based on an updated shoreline inventory, community input, and consistency with the requirements of the SMA; and a formal local adoption process. The EXHIBIT j) PAGE l OF OJ 1 . city will incorporate public participation and coordination with Ecology and adjacent jurisdictions through all phases of SMP development. The SMP will be coordinated and integrated with the City's comprehensive plan and associated development regulations and shall be prepared in conformance with the SMA and the Guidelines, and Chapter 173-26 of the Washington Administrative Code ("WAC"). Qualified consultant support shall be used as appropriate. The following outlines the anticipated tasks in more detail: Task 1: Coordination The City will coordinate its efforts in several ways throughout the SMP process. Examples include: . Attendance at Ecology sponsored grantee coordination meetings . Outreach to adjacent jurisdictions to address transitions of shoreline areas and overlapping shoreline areas. . Contact other agencies, such as the county, for inventory and restoration plan data and information sharing. The city will work with the county to determine the information's availability and whether the timing and availability ofthe county's information is consistent with the city's schedule. This coordination may result in similar inventory and analysis approaches, development of compatible shoreline policies and regulations and coordinated public outreach and involvement. Deliverables: Documentation of contacts in quarterly progress reports. Due Date: April 3, 2006, July 3, 2006, October 2,2004, January 2,2007, April 2, 2007 and June 29,2007. Task 2: Hire Consultant Prepare a scope of work for consultant services consistent with this grant scope of work, request and review consultant proposals consistent with local procedures, and enter into a contract with the selected consultant. Deliverable: Final executed consulting contract. Due Date: January 31, 2006. Task 3: Public Participation Process Inform and involve the public in updating the SMP during the update effort consistent with the SMA (see RCW 90.58.130) and the Parts I and II of WAC 173-26. Prepare a public participation plan that identifies specific objectives, key parties and establishes timelines for public participation activities. Key element of the public participation plan will include: EXHIBIT D PAGE Z- OF j 2 . The city will coordinate with the DOE; communicate with state agencies, local agencies, and affected Indian tribes; and conduct a public involvement process consistent with the Guidelines when developing the SMP. . An interagency working group consisting of a DOE representative, representative of affected Indian tribes, and other affected agencies will be formed to review the work products. . A citizen task force consisting of local citizens and stakeholders will be formed to review the work products. . The city will prepare a public participation plan, which notifies all residents of the work program and a "Parties of Record" mailing list will be kept on file. Interested members ofthe public will be kept apprised of major steps in the process and be provided with draft documents at the SEP A, Planning Commission, City Council Subcommittee (Land Use/ Transportation Committee), and City Council stages via the city's web site. . A website will be developed for the project to provide a forum for the public to obtain information regarding the SMP update and to provide comments and input related to the project. Information on the web site will include draft work products, a timeline for the update, and key contacts. Deliverable: Public participation plan consistent with RCW 90.58.130 and WAC 173- 26-090 and 100. Documentation of contacts through quarterly progress reports. Date Due: March 15,2006. Task 4: Conduct Inventorv and Map Shoreline Conditions Conduct an inventory of shorelines within the limits of the city, the city's P AA and adjacent basins with influence on shoreline conditions within the City's SMA jurisdiction. The shoreline inventory shall be prepared consistent with the Guidelines, WAC 173-26-201. Compile pertinent and reasonably available data, plans, studies, inventories, and other applicable information and evaluate existing reports, information, aerial photos and GIS data. Working inventory maps at the appropriate scale for analysis (i.e. coarser resolution maps for adjacent lands and finer resolution for the shoreline jurisdiction characterization) will be created. Collect the following information to the extent that such information is relevant and reasonably obtainable: . Shoreline and adjacent land use patterns and transportation and utility facilities, including the extent of existing structures, impervious surfaces, vegetation and shoreline modifications in shoreline jurisdiction. . General location of any channel migration zones, floodplains and the floodway. . Critical areas, including wetlands, aquifer recharge areas, fish and wildlife conservation areas, geologically hazardous areas, frequently flooded areas as defined in RCW 36.70A, the Growth Management Act. . Degraded areas and sites with potential for ecological restoration. . Areas of special interest, such as priority habitats, rapidly developing waterfronts, previously identified toxic or hazardous material clean-up sites, or eroding shorelines. EXHIBIT D PAGE s OF I 3 . Existing and potential shoreline public access sites, including public rights-of-way and utility corridors. The inventory will include, as available, descriptions of recorded public access easements, their prescribed use, maintenance and terms. . Historical aerial photographs documenting past conditions to assist in preparing an analysis of cumulative impacts of development. . Known archaeological, cultural and historic resources in shoreline jurisdiction. . Policies and regulations in shore land and adjacent areas that affect shorelines, such as surface water management and land use regulations (critical areas ordinance; flood ordinance). Deliverables: List of inventory data sources and digital working maps of inventory information displayed at appropriate scale. Due Date: June 21,2006. Task 5: Analyze Shoreline Conditions Prepare a report and map portfolio analyzing shoreline issues of concern, consistent with the Guidelines (chapter 173-26-201 (3)( d)) WAC). This analysis will also consider cumulative impacts and identify measures to insure internal consistency between the provisions of the city's Comprehensive Plan, critical areas ordinance, and SMP as follows: A. Prepare a coarse analysis (characterization) of shoreline ecosystem processes influencing the area subject to shoreline jurisdiction including: . Description of ecological processes in the drainage basin linked to the shoreline through hydrologic flows. . Presentation of basic geographic context (geology, soils, vegetation and drainage patterns) and a description of how it is relevant to the shoreline. . Delineation of boundaries and mapping of the land and water area contained within the SMA jurisdiction-identifying the preliminary extent of SMA shorelines within the city's jurisdiction, addressing both the required minimum SMA jurisdiction areas and any optional (floodplain and critical area buffer) SMA jurisdiction areas for consideration and decision-making later in the SMA process. . Note location of major land uses, if any (e.g. sewage treatment plants). . Note location and nature of known pertinent regulatory activities (e.g. ESA listings; contaminatcd sites). . Identification of opportunities for protection/restoration of upland and adjacent areas essential for maintaining shoreline form and function. B. Characterize shoreline functions. Separating the shoreline into reaches based on land use and ecological processes, this more detailed characterization analysis will: . Describe the physical, biological and land use components associated with each shoreline reach within shoreline jurisdiction; EXHIBIT D PAGE ~ OF~ 4 . Evaluate and assess shoreline ecological functions based on current scientific understanding of the relationship between the conditions of ecosystem-wide processes and conditions within shoreline jurisdiction; C. Identify opportunities for protection, restoration, public access and shoreline use including: . Potential opportunities and possible impediments to the protection and restoration of ecological functions. . Current public access and opportunities for future access sites. . Opportunities for appropriate shoreline uses. This report will provide a foundation for establishing environment designations. The report should identify data gaps, focusing on information that would be useful to support SMP development and implementation. Maps at appropriate viewing scales will be prepared to illustrate findings. Potential areas for shoreline use, public access, restoration and/or protection will be indicated. The portfolio will list and map public access to shorelines. Deliverables: Report and map portfolio addressing the three items identified above. Date: August 1,2006. Task 6: Prepare Draft Shoreline Master Proeram and Shoreline Development Re2:ulations Prepare a draft SMP as a shoreline element of the city's GMA compliant comprehensive plan. The SMP will include goals, policies and environmental designations that are consistent with WAC 173-26-171 and 181. Goals and policies will be coordinated to ensure consistency between the comprehensive plan and the SMP. A map will be prepared which shows boundaries of environmental designations relative to comprehensive plan designations. Federal Way City Code Chapter 18, Article III, "Shoreline Management" (shoreline development regulations) shall be amended to include, at a minimum, specific policies and regulations for all shoreline uses and activities in each environment designation. Provisions will also be included for shoreline modification. The regulations will be consistent with constitutional and other legal limitations on the regulation of private property. A draft SMP will be prepared consistent with the Shoreline Management Act and Shoreline Master Program guidelines including the following elements: . Mapped existing and proposed shoreline environment designations together with their justification consistent with the guidelines; EXHIBIT \) 5 PAGE 5 OF~ . Shoreline goals and policies which will serve as the shoreline element of the Federal Way Comprehensive Plan; . Development regulations. The shoreline development regulations shall identify shoreline uses and related standards applicable to the city's shorelines. . Administrative provisions setting forth city shoreline permit and enforcement procedures. The organizational format of the draft shoreline master program, as it relates to the City's existing comprehensive plan and development regulations, will be determined as part of this process. Deliverable: Draft SMP and development regulations induding maps identifying shoreline environment designations within the city and P AA. Date: November 1,2006 Task 7: Restoration Plan Using information gathered from the inventory the city will develop a programmatic shoreline restoration plan. The plan will identify goals, priorities, projects, and administrative processes, and mechanisms and tools the city may use to restore areas within the shoreline jurisdiction where shoreline functions have been degraded or impaired. The restoration plan shall be prepared consistent with the shoreline guidelines, WAC 173-26-201(2)(1), and will include the following elements: . Restoration goals and policies. . Identification of potential and prioritized restoration sites. . Identification of existing restoration projects and programs that will contribute to the city's restoration goals. . Identification of opportunities for shoreline protection, restoration, and public access. . Development of an implementation strategy identifying appropriate funding sources, restoration project timelines and benchmarks. Deliverables: Restoration plan and implementation strategy. Due Date: December 15, 2006. EXHIBIT D PAGE Co OF~ 6 Task 8: Conduct Cumulative Impact Analvsis In conjunction with drafting goals, policies and regulations, prepare a cumulative impact analysis as required by the Guidelines. The analysis will identify how the city will achieve no net loss of ecological functions at build out and will include planning and engineering solutions to address identified impacts. The cumulative impacts analysis shall be prepared consistent with the Guidelines, WAC 173-26-201 (3)( d)(iii). This includes evaluating the incremental impacts of proposed policies, designations and regulations on shoreline ecological functions as well as on other functions and uses of the shoreline consistent with the SMA (e.g. water-oriented uses, public access, etc). Deliverable: Report on results of analysis, including supporting maps and/or graphics. Due Date: January 15,2007. Task 9: Conduct Environmental Review Conduct environmental review pursuant to the State Environmental Policy Act. Deliverables: Copy of the environmental determination. Due Date: February 22,2007. Task 10: Adoption of Final SMP Conduct a review and adoption process for the final draft SMP as provided in the SMA, WAC 173-26. The final proposed SMA shall contain goals, policies and regulations, required administrative provisions, environment designations and final SMP jurisdictional boundaries. The city shall complete public review and the adoption process for the SMP amendment, and adoption by local elected body. Deliverables: Adopted SMP including maps and diagrams, and any relevant supporting documentation. Due Date: June 29, 2007. Attachments . Shoreline Master Program Update Timeline EXHIBIT .D PAGE 1 OF i 7 CitY of Federal Way Shoreline Master Program Update Timeline November 8, 2005 August 26, 2005 draft scope to WSDOE September 30, 2005 final scope to WSDOE October 28, 2005 grant secured from WSDOE November 7, 2005 grant acceptance by LUTe November 15, 2005 grant acceptance by city council . TASK 1 COORDINATION Ongoing . TASK 2 HIRE CONSULTANT November 21,2005 issue request for proposals December 12,2005 request for proposals due December 21, 2005 consultant interviews January 27,2006 consultant contract executed January 31,2006 consultant contract to WSDOE . TASK 3 PUBLIC P ARTICIP A TION PROCESS March 15,2006 public participation plan to WSDOE . TASK 4 CONDUCT INVENTORY AND MAP SHORELINE CONDITIONS May 10, 2006 technical advisory committee meeting May 10, 2006 citizen task force meeting June 21, 2006 inventory to WSDOE . TASK 5 ANALYZE SHORELINE CONDITIONS July 12,2006 technical advisory committee meeting July 12, 2006 citizen task force meeting August 1, 2006 shoreline conditions report to WSDOE . TASK 6 PREP ARE DRAFT SMP AND SHORELINE DEVELOPMENT REGULATIONS August 9, 2006 technical advisory committee meeting August 9, 2006 citizen task force meeting October 4,2006 technical advisory committee meeting October 4,2006 citizen task force meeting November 1, 2006 draft shoreline master program to WSDOE . TASK 7 RESTORATION PLAN November 8, 2006 technical advisory committee meeting November 8, 2006 citizen task force meeting December 15, 2006 restoration plan to WSDOE . TASK 8 CONDUCT CUMULATIVE IMPACT ANALYSIS December 7, 2006 technical advisory committee meeting December 7, 2006 citizen task force meeting January 15, 2007 cumulative impact analysis to WSDOE . TASK 9 CONDUCT ENVIRONMENTAL REVIEW January 18,2007 threshold determination issued February 7,2007 DNS comment period ends February 21,2007 DNS appeal period ends EXHIBIT D PAGE 1) OF J 8 February 22, 2007 SEP A completed . TASK 10 Adoption of Final SMP February 7,2007 planning commission workshop February 16, 2007 advance notification to CTED of code adoption February 21,2007 planning commission public hearing March 7, 2007 planning commission recommendation March 19,2007 LUTC workshop April 2, 2007 LUTC recommendation April 17, 2007 city council ordinance first reading May 1, 2007 city council ordinance second reading June 29, 2007 shoreline management plan to WSDOE EXHIBIT b PAGE 9 OF~ 9 000000 000000 000000 000000 000000 000000 ...JIO 0 0 0 0 0 ~I 0 0 0 0 0 0 ~I 0 0 0 0 0 0 <(OOlDOOlD OOOtltOO OOlDOOlD 1-000>lDtOO I-OON N"'" 1-0 0...... lDCO"'" OaioN"tIt-im O.omo N"ri Orimritltmm I-tltr--tIt tltCO I-.....r--...... tltO t-N""'...... tltCO tit W <I) V} tit ...... U9> T'"" tit T'"" <fl !R !R 000 00 000 00 0 OC!C!C! C!C! OC!C!C! 00 ...... .....000 00 .....000 00 .:.:: .:.::000 00 .:.:: 000 00 CI) lD, q lD, lD lD lDOlD lDlD CI) V} - CI) N"mN" V} " lU lUNO>N "'" lU "'" I- I-<flWtlt ...... 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".., """".'_'m.._........_..._......__....... ,...."".."""",,,, ".,....._...._........._..._._..._.m.~.... ........"........ ,...,.....".",.......""........,.,.,....-."'-",.., ..,.....,....-..--..-..-.-.......-..-....--...-..-........-...,...-....--.--- ...........-..................................................... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Federal Way Public Schools 2006 Capital Facilities Plan and School Impact Fee Update .._...._...._....~.,.."..."...."'.""~._...__ m................._"..,.....,''''''''''''~,.........._.._.__...._._..._.........'''''''..''''''''.."......_...._.._._..........-...."........"..""'.."...,........-...-...........-..-.- ................................................................ """........"",..,,'" ''''...'''..'''....,..- "...,..,......-....,..-.--.-..-.---...........-....- .....-...-....-.----........- ...................................... CATEGORY: BUDGET IMPACT: X CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ "....,_....._m.._.._ .....................""'.""'...,...,._.......__._......._ ....................."......,......",,'" ...-.-......-......--..-........... ,.""""'''''''''-".....-...-..-.-..--.-......-- ............".. """""""""""",....,...,..,.,... ,..."""."....,.,..,..,.....,...".".-......--.......-.......-....---- ....--..--,..-..-....-......--.-..-- ..............-.......-.. .....-....... ...... ...,.,............ ATTACHMENTS: Federal Way School District 2006 Capital Facilities Plan -..--..--............-....... . """"'''''''''.........-....... . .,.".".. """""...,.""..,,.----...........-.......-....-....... ..,....'''''''''''..'''.--......-----....--.-- ........,..,........ """""",.""" ""..,....,.."".,."."... .,.,."".,.".,.~.- ...... ....................-........-...-.........--...........-....- ..................-...--.....- ...................-.....--.. ........................,....~.,.. SUMMARYIBACKGROUND: The School District submitted their 2006 Capital Facilities Plan and Impact Fee update for the City to review as required by the School Impact Fee Ordinance. The new fees, if approved, will be effective January 1,2006. They are $3,393 per single-family unit and $895 per multi-family dwelling unit. This is a $525 or 18% increase from the $2,868 single-family rate, and $10 or 1 % decrease from the $905 multi-family rate. ..............""..""" ........ .................-...................""'.."""'.....- ...............- .............-.............,.".."""""'.. ...............-..........-...- .............,."" ...........,.__._.....___._._._...__.___.._.._.._._..__.___............._........~......_............_....~..,'",............,................",.....".....,......,..,..."..""".."",...m.""'...,...,.,...,.,.",.,."."""""","'.,.""...."..,...."'.."'.". CITY COUNCIL COMMITTEE RECOMMENDATION: Forward the Federal Way School District 2006 Capital Facilities Plan and proposed impact fee to full Council for approval with implementation of the proposed fee effective January 1,2006. ................._..........~_.."..,",.,""""'''''_.._.....--..-....-......-......................."'......,..""'."".....,.....-........-....-..-.-...--....... . ."""""""'"..,.,...,,.. ............-.-...-..----.-...----.....- ._................................~....... ..... ..... ........................",..""",...""""".. """"""""'.""",.,."",."..,....,,,..,.. .",,,..,,..,,,,.."'.,.... . .......".."'..."''''.. PROPOSED MOTION: I move approval of the proposed 2006 school impact fee at $3,393 per single-family unit and $895 per multifamily unit to be effective January 1, 2006. CI~~~:;;:'~~~V::--~ -------~ ...................-............-.-. ..............-..,....... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1 ST reading 0 T ABLED/DEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 - CITY OF FEDERAL WAY MEMORANDUM Date: To: Council Land Use and Transportation Committee Via: From: Subject Federal Way Public Schools 2006 Capital Facilities Plan/School Impact Fee The City has received the Federal Way School District's 2006 Capital Facilities Plan with the proposed school impact fees for the City's annual review and adoption. The new fees, if approved, will be effective January 1,2006, are $3,393 per single-family unit and $895 per multi-family dwelling unit. This is a $525 or 18% increase from the $2,868 single-family rate, and $10 or 1% decrease from the $905 multi-family rate. A number of variables go into the school impact fee calculation. Among them are the District's facility needs, construction costs required for schools, and the student generating factor (average students per household in elementary, middle, and high schools respectively) in new single and multi-family developments. The calculated amounts are then reduced by any state matching funds and voter approved property taxes for construction. Finally, a 50% factor is applied to eliminate imperfections in the fee calculation model. Attachments: Federal Way School District 2006 Capital Facilities Plan (the new impact fee calculation is on page 26). Committee Recommendation: Forward the draft Federal Way School District 2006 Capital Facilities Plan and proposed impact fee to full Council for approval with implementation of the proposed fee of $3,393 per single family development and $895 per multi-family development effective January 1,2006. Federal Way Public Schools 2006 Capital Facilities Plan M'.' ',.."",,....... U"Kt 'rUt ,,u'.f: r~~- Building for the Future FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN BOARD OF EDUCATION Ed Barney Evelyn Castellar Charles Hoff Thomas Madden Bob Millen SUPERINTENDENT Thomas R. Murphy FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN TABLE OF CONTENTS TABLE OF CONTENTS 11 INTRODUCTION lll-V SECTION 1 THE CAPITAL FACILITIES PLAN Introduction 1 Inventory of Educational Facilities 2 Inventory of Non-Instructional Facilities 3 Needs Forecast - Existing Facilities 4 Needs Forecast - New Facilities 5 Six Year Finance Plan 6 SECTION 2 MAPS OF DISTRICT BOUNDARIES Introduction 7 Map - Elementary Boundaries 8 Map - Middle school Boundaries 9 Map - Senior High Boundaries 10 SECTION 3 SUPPORT DOCUMENTATION Introduction 11 Building Capacities 12-13 Portable Locations 14-15 Student Forecast 16-18 Capacity Summaries 19-23 King County Impact Fee Calculations 24- 26 SECTION 4 SUMMAR Y OF CHANGES FROM THE 2005 PLAN 27-30 II -.. FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN INTRODUCTION In response to the requirements of the State of Washington Growth Management Act (SHB 2929 (1990) and ESHB 1025 (1991)), and under the School Impact Fee Ordinances of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective December 21, 1995 as amended, and the City of Kent Ordinance No. 3260 effective March 1996, Federal Way Public Schools has updated its 2005 Capital Facilities Plan as of May 2005. This Plan is scheduled for adoption by King County, the City of Kent and the City of Federal Way and is incorporated in the Comprehensive Plans of each jurisdiction by reference. This plan is also included in the Facilities Plan element of the Comprehensive Plans of each jurisdiction. To date, the City of Des Moines has not adopted a school impact fee ordinance. The Growth Management Act requires the County to designate Urban Growth areas within which urban growth can be encouraged. The Growth Management Planning Council adopted and recommended to the King County Council four Urban Growth Area Line Maps with designations for urban centers. A designation was made within the Federal Way planning area, which encompasses Federal Way Public Schools boundaries. King County will encourage and actively support the development of Urban Centers to meet the region's need for housing, jobs, services, culture and recreation. This Plan's estimated population growth is prepared with this underlying assumption. This Capital Facilities Plan will be used as documentation for any jurisdiction, which requires its use to meet the needs of the Growth Management Act. This plan is not intended to be the sole planning tool for all of the District needs. The District may prepare interim plans consistent with Board policies. Federal Way citizens approved a bond proposal of $83 million in September 1999. This bond provided for Todd Beamer High School ($44 million); Sequoyah Middle School ($17 million); expansion and improvement of existing schools ($9 million); replacement of Truman High School ($6 million) and other general improvements ($7 million). Other planned and completed improvements included in the bond proposal were: parking and pedestrian safety, playgrounds and sports fields, new classroom start-up and music equipment, information systems and networks and emergency communications. A Middle School Transition Team began meeting in May 2001 to develop recommendations for the middle school programs. These recommendations were adopted by the Board of Education on March 25, 2002. The adopted recommendations include block instruction with 2 teacher teams meeting with about 60 students daily for students in the 6th and ih grade. Eighth grade teachers will see 90 students each day. This structure lengthens contact time for students with fewer adults and is believed to develop stronger relationships. Fewer transitions for students will provide continuity to the day and promote a calmer campus. The 2006 Capital Facilities Plan reflects a reduced capacity to accommodate the middle school block instruction. iii FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN INTRODUCTION (continued) As smaller class sizes roll forward into the secondary levels, we anticipate a slight decline at middle school between 2006 and 2011. This does not diminish the need to open Sequoyah Middle School in the 2005/06 school year. With the opening of Sequoyah Middle School the average enrollment at all middle schools will be between 700 and 800 students. Another initiative that will impact capacity at the secondary schools is the Puget Sound Early College. Highline Community College is offering this program to 11th and 1 th grade students at the Federal Way campus. The program allows promising 11th and 1 zth grade students the opportunity to complete their high school diploma and the Associate of Arts college degree in their final two years of high school. The district has a cooperative agreement with Head Start for facility use to serve income eligible Pre-Kindergarten students. A new Headstart facility on the Harry Truman High School campus opened in January 2005. This facility centralizes Headstart services in the Federal Way community. Headstart was housed at three of the elementary schools in the Federal Way District. Currently the only decentralized program is in a portable facility at Sherwood Forest Elementary. The District intends to expand the ECEAP Pre- Kindergarten program. The District is considering offering a Kindergarten through 8th grade instructional configuration. This program could be offered at an existing site, with appropriate facility changes. Other options for opening this program are new construction or purchase and remodel of an existing building. As the projects from the 1999 bond are finalized, the District is presenting a 20-year plan for the renovation and construction of Federal Way Schools and support buildings. If approved the $245 million bond to be run in 2006 would replace four elementary schools, Lakeland, Panther Lake, Sunnycrest and Valhalla and one middle school Lakota. Federal Way High School would be replaced and capacity increased by approximately 800 students. Federal Way High School was built in 1938. It has been added onto at least 10 times and currently has an almost maze-like layout. The cost to rebuild is $81 million. The reconstruction would increase the capacity of the high school by 800 students, or by about 33%. Part of this cost is included in the Capital Facilities Plan impact fee calculation. The non-instructional projects included in the 20- year plan will consolidate support services operations at a single location. The current Transportation and Maintenance facility cannot continue to meet the District needs in the future. Nutrition services and other administrative functions will also relocate to this centralized location The proposed bond package includes shared instructional and community facilities. The current stadium would be moved to align with the City of Federal Way Celebration Park sports fields and future Community Center. A performance auditorium is planned for a comer of the Federal Way High School campus. This is a facility that would serve the District schools as well as the community. An environmental instruction and retreat center is proposed for property adjoining Sequoyah Middle School. iv - FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN SECTION 1- THE CAPITAL FACILITIES PLAN The State Growth Management Act requires that several pieces of information be gathered to determine the facilities available and needed to meet the needs of a growing community. This section provides information about current facilities, existing facility needs, and expected future facility requirements for Federal Way Public Schools. A Financial Plan which shows expected funding for any new construction, portables and modernization listed follows this. 1 _n_.___.. FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN INVENTORY OF EDUCATIONAL FACILITIES ELEMENTARY SCHOOLS Adelaide 1635 SW 304th Street Federal Way 98023 Brigadoon 3601 SW 336th Street Federal Way 98023 Camelot 4041 S 298th Street Auburn 98001 Enterprise 35101 5th Avenue SW Federal Way 98023 Green Gables 32607 47th A venue SW Federal Way 98023 Lake Dolloff 4200 S 308th Street Auburn 98001 Lake Grove 303 SW 308th Street Federal Way 98023 Lakeland 35675 32nd Avenue S Auburn 98001 Mark Twain 2450 S Star Lake Road Federal Way 98003 Meredith Hill 5830 S 300th Street Auburn 98001 Mirror Lake 625 S 314th Street Federal Way 98003 Nautilus 1000 S 289th Street Federal Way 98003 Olympic View 2626 SW 327th Street Federal Way 98023 Panther Lake 34424 1st Avenue S Federal Way 98003 Rainier View 3015 S 368th Street Federal Way 98003 Sherwood Forest 34600 12th A venue SW Federal Way 98023 Silver Lake 1310 SW 325th Place Federal Way 98023 Star Lake 4014 S 270th Street Kent 98032 Sunnycrest 24629 42nd A venue S Kent 98032 Twin Lakes 4400 SW 320th Street Federal Way 98023 Valhalla 27847 42nd Avenue S Auburn 98001 Wildwood 2405 S 300th Street Federal Way 98003 Woodmont 26454 16th Avenue S. Des Moines 98198 MIDDLE SCHOOLS Federal Way Public Academy 34620 9th A venue S Federal Way 98003 Illahee 36001 1 st A venue S Federal Way 98003 Kilo 4400 S 308th Street Auburn 98001 Lakota 1415 SW 314th Street Federal Way 98023 Sacajawea 11 01 S Dash Point Road Federal Way 98003 Saghalie 33914 19th Avenue SW Federal Way 98023 Sequoyah 3450 S 360th ST Auburn 98001 Totem 26630 40th Ave S Kent 98032 SENIOR HIGH SCHOOLS Decatur 2800 SW 320th Street Federal Way 98023 Federal Way 30611 16th Avenue S Federal Way 98003 Thomas Jefferson 4248 S 288th Street Auburn 98001 Todd Beamer 35999 16th Ave S Federal Way 98003 Harry S Truman 31455 28th Ave S Federal Way 98003 ALTERNATIVE SCHOOLS Merit School 36001 1st Ave S Federal Way 98003 LEASED SPACES Internet Academy 32020 1st Ave S Federal Way 98003 2 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN CURRENT INVENTORY NON-INSTRUCTIONAL FACILITIES Developed Property Administrati ve Building 31405 18th Avenue S Federal Way 98003 MOT Site 1066 S 320th Street Federal Way 98003 Central Kitchen 1344 S 308th Street Federal Way 98003 Federal Way Memorial Field 1300 S 308th Street Federal Way 98003 Leased Space Community Resource Center 1813 S Commons Federal Way 98003 ECEAP Offices 30819 14th Ave S Federal Way 98003 Undeveloped Property I Site # I Location I 75 SW 360th Street & 3rd Avenue SW - 9.2 Acres 65 S 351st Street & 52nd Avenue S - 8.8 Acres 60 E of 10th A venue SW - SW 334th & SW 335th Streets - 10.04 Acres 73 N of SW 320th and east of 45th PL SW - 23.45 Acres 71 S 344th Street & 46th Avenue S - 17.47 Acres 82 1st Way Sand S 342nd St - Minimal acreage 74 3737 S 360th St - 47.13 Acres (Part of this site is being used for Sequoyah Middle School) 96 S 308th St and 14th Ave S - .36 Acres 81 S 33Znd St and 9th Ave S - ZO Acres Notes: Not all undeveloped properties are large enough to meet school construction requirements. Properties may be traded or sold depending on what locations are needed to house students in the District. 3 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN NEEDS FORECAST - EXISTING FACILITIES EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF FUNDS Purchase and Relocate Interim Capacity Anticipated source of funds is Portables Impact Fees. Elementary Schools: Replace Existing Building Future Bond Sales Lakeland, Panther Lake, Sunnycrest and Valhalla Lakota Middle School Replace Existing Building Future Bond Sales Federal Way High School Replace Existing Building, Future Bond Sales Increase Capacity Todd Beamer High School Library conversion to increase Impact Fees classroom capacity The District is also planning the replacement of some non-instructional facilities. The District has purchased 20 acres for construction of consolidated facilities for support services functions. Transportation, Nutrition Services, Maintenance and other non-instructional functions will be housed at this centralized location. As part of the 20-year plan, the District intends to increase capacity for high school students include expansion at the Decatur High School site. These plans supplant the need for construction of a fifth comprehensive high school. 4 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN NEEDS FORECAST - NEW FACILITIES NEW FACILITY LOCA nON ANTICIPA TED SOURCE OF FUNDS Sequoyah Middle School Site 74 Anticipated source of funds are current bond issues and state match. 5 .......... ..~..................g ~ 01....... .~. .~118 .. .~.!~ ....tj ...... . =0 .~.g.. .8... .$':!. ....g ...n ...... kog; .;n. ....... ...... ........ .~. .~. . . .... ... .... .=..~ ...... ,;.,...i I~ .,:; Ji. itIN .. .... . t~ .1fl. ...0.. ........~. .~. ,,",. 1~.-~~I.lul~:~~~1 ..... ... .......1 ...... ....... ...... ........... .i .... ....... :::: ~ ~ ~ "" 1;2 0 0 0 ~ ~ ~ ~ ~1;2lx "" "" ~ ::5 ~ ;:~;::;~2~ o"qqq 0 M ~ ~~O~O~O"lq qQJO~ .,.,00....,., 0000 ~ ......"" 000080 8"" ",,,,,,,,,,on 000'<1" ~ ";;ION 0000 0 "" -~....;; -N_O~"T.. \Cl ::s ~ &{ V1.lf1I.n..I.('},,~..~ \O_(t'J"" E M-OOM.... 0 \C NNMNltI QO ;::I ~ ;;~"""" f':! 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" -;;; 1;l -;;; -~ <IJ '" " '-' a~I:l]~]~~OI:lSO ~~~~~~iS~~~~~~~ 0:; :5 1l <<J f;j ."1 g 1l "" ~ a 0 0 F ~ ~ '" ~ E-< ~L~>~ ~ u.. ~ ~...z~ M~~ ~~~~~ FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN SECTION 2 - MAPS OF DISTRICT BOUNDARIES Federal Way Public Schools (the District) has twenty-three elementary schools (grades K-5), seven middle school schools (grades 6-8), five senior high schools (grades 09-12) and one school serving students in grades 6 -10 for the 2005/06 school year. The Internet Academy serves grades K-12. In January 2005 the Board of Education adopted new secondary boundaries beginning with 2005/06 school year. The following maps show the service area boundaries for each school, by school type. (Harry S. Truman High School, Merit School, Internet Academy and Federal Way Public Academy serve students from throughout the District). The identified boundaries are reviewed annually. Any change in grade configuration or adoption of programs that affect school populations may necessitate a change in school service areas. The Growth Management Act requires that a jurisdiction evaluate if the public facility infrastructure is in place to handle new housing developments. In the case of most public facilities, new development has its major impact on the facilities immediately adjacent to that development. School Districts are different. If the District does not have permanent facilities available, interim measures inust be taken until new facilities can be built or until boundaries can be adjusted to match the population changes to the surrounding facilities. Adjusting boundaries requires careful consideration by the District and is not taken lightly. It is recognized that there is a potential impact on students who are required to change schools. Boundary adjustments impact the whole district, not just one school. It is important to realize that a single housing development does not require the construction of a complete school facility. School districts are required to project growth throughout the district and build or adjust boundaries based on growth throughout the district, not just around a single development. 7 ELEMENTARY SCHOOL BOUNDARIES ill f. F..__ ...._G H oes MOtNES IN 0Im1t:l:,.. ~kc Federal Way Public Schools --.-- m\______~~___,m ~~,:.'. '~";,N~.; 'Ij,'--l) IX' __'m - , r m__:__; P']'[,l~::"S1 ~ Eve!}' Studen" . Re.du \ ; . " . 1::- II '\ .' ^~': I . . I . '~ " ".. __.'" ~~ , ' ::;~~ ~!Y ~"4_.. It, ~' : :I)1.~ - ~IT' l.tll" R ~ 1. I. , ZeAlih ~ m ; .. -l.,\ I .....-..y sc....... ...... 'C""'" _ ~ n .ill - ; ~_:, -~ ~~,- . : @, L-. Code - . Code -- . ,.,,'j I it 11 IL~il.~ . ....,,, , I :o.t ~~. ~ ii.' ~: ",: 1 Adelaide C.6 30 Illall" E--9 ' ~O' t.. ~ -=='-1 ;.. . ',- 2 Brigadoon B-8 31 Kilo G-6 1 . ; ~, : . ,. ,. "t'~ 'I~' , . ~~, 1 3 Camelot G.6 32 lakota D-6 ~: -~ " ildi.!l.....-} i-I '11;'. "",' 4 Enterprise O~9 33 Sacajawea E.-5 ,'to;! ..! ~:...... ~ ..rl.t)I~~I,~ 4j n ~i ~....... I 5 Green Gable. A.1 34 S"1lhalle C-8 "t::: ...'.. . - . , '.. , : 6 Lake Dolloff G-6 35 Totem G.3 ~ ,. . .... .. :", .:. . i': 1 !..ake Grove D-6 36 Federal Way Public Academy E-8 I ....-_. ....._ ~.... :~~f--. #,;;: 1r ~, !;f.., ..... 1, . '. 8 Lakeland E-9 -""':..1 -.... "'"'"'j -I'" " fM. 2L ...1 , MarkTwai..... F--4 , - -i ..R" I ~ 3 ~~l t\ot, 10 Meredith Hili H-5 SeNIOR HIGH SCHOOLS ""; '~" ':~ ," A:::~. t!..., 'l j; 11 Mirror !..ake E-6 ,2 -. '+i'I .-. " iI 'I! 12 NauUIWi E~ Code- . 3, ;-,.~.: , l~" ~. .~...J~ lis ; 3 13 Olymplo View C.1 j :;;;: ?"' ,: ~ .., r , ' . ! 14 Pa"-r Lake E-8 40 Decatur C-6 ' ..n.' . j;.. . Ii 15 RalnlerView f.10 41 fade I W E~ './. _ " 1 ' . . h 18 ShelWood Forest D-8 42 Thorn':. J~....on 0-4 . ~ :." :. .' 38 ,~ . ~ : ~~ ~~":[.'::. g~; 45 Todd8eamer E-g n' ,,~ f '~~.': i " ~ ,1, ~ ~ 49 Hany S Truman F-1i ." -...' 19 Sunnycreat G-2' t---- f- "000_. i'f." ~~. "fit Fi ~ " ~ ._ 20 TwIn !..akes B-6 "",CH' , .. ~~~ l' _' . H~ "~..~,.., ~ 21 Valhalla G-4 . t~:? .......;~~ ~"",.. 22 W~dwood F~ Future School Sites - !:l@ J' t 1 u.~ -" ~f : (-~. ;;'.~j~ ;'" ~' '.. : 23 Woodmon! F-3 Surplu. Site. - ""':.:': ,. ' _'i.1~' ~'" ,~R_ i! ".",,':>{.._~ I\t- 4 T Zl'~tl. .. r- ;"_ ':<F-:-Hii ~ .0:1 ..r\~ 4 .. , ,~ . i!\ to' j-'lI4 u: ~~t .";.' ,P'~' )' '.~ll"::i ~.: i ""n~: ~:~. :4 " , 81 Edueattonal Service Center F..fi ~ ., S ," _.,.... I ....." 11ft' ; 85 Mamtenance..Qperations- Transportation E-tii ~ Code - II ~jJi.-.. n ..~ . ,~~:ij ll.. ~ ~ ,I ~iI ~.. , ,1. .. J!I.... '.. l,l , 4: J(fN~_C?QU TV~" . r>:.. ." . . U. a;~---'H Parks - "',..'~ '~...-~~ ~ : il!J , : '; ~ " ~! l!!" /J ::.- . ~,_..'~ - - , _ - :' 1- , , <. < _. , " _ -::~'ltJ '::::' '~;.";A. 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H PROPOSED MIDDLE SCHOOL BOUNDARIES 13 H Federal Way Public Schools Every Studen<. a R=l<r I IIlahee Kilo Lakota z Sacajawea Saghalie -- Totem J .J 7th Middle School i 4 A 5 FEDERAL WA Y. I "HO SO ,...,ir. I N .E S ~.....",~..*",PWo:!i<MiIb,lIl'iQIINIM'"'l' _~......--..._-.:r,..__....' 41___...."*""_~_bi"'Pl'l"t'l_ .........ItWMi... 0,(-.1"....., E.~:~ ~MId.M.....__ . . . , ,- ~1IO)C.!lt:ALt:IN..Lt:i m Federal Way Public Schools ~ 10 ~ Every Student, a Reader . . augnel'l'ScrvicC3 ....:4:_ - HIGH SCHOOL BOUNDARIES ill E ..."""..... F -il..... ,~G. --. Jm___'!. Federal Way Public Sd100ls __m m-\.m--~~nm.-liT;:-.-~ -.-,nr.n-l ____m.... - ~N' ..... ..~ ~n1r~; .".k. E-rSmdcn.,aReadcr i ;' . ... " t: .- ~" . : I · · I ,~ -.. - 'tb\I';' . So ::..~ 1 ct~ L_n ~~:;. q ~"~.., ~ ,~; 1 ELEMENTARY SCHOOLS MIDDLE SCHOOUI z..... ,~~ ::.. i -:::0:..... ~ ~~, j.' . L- . .; ,_. ,I i'W',i'I:'" '~.!, Cod<> - . Code - . , :..:1,' ~ ..:. ' ~,~ , . .." " : 'r1rIJ..;~ .. "'~, ,.< . 1 Ad....lde C-6 30 111_ E-' 1 ~- ';1lIT ~ J ~ ' , :j;. j -~' 2 Brigadoon s.a 31 "'II<> G-6 2 . ! ~~.~ ;r;n -'. f . .. .l'l:J\. "'"" .'k&:' : 2 3 Camelot G-5 32 Lakota 0.. !L u;<'; " r.t:i; i ~ '.:. . ~ EnIlIo'prise 0-' 33 SacaJ_a E-5 ....... ..,' , ,..' ,.' - , _ R _.. " . 5 Groen Gables ".7 34 SagItalle c.a = IS".,~:.'..>, . ~~ " ' ". ~ l ., . : 6 Lake Dolloff G-6 35 Totem o-.J, _ ^'.~: .': I Lakeland E-9 ,:: ~ ~.' . S 250 I Matt Twain F-4 ~ "" ~ 711 7:; ; ~ J: =:'. 10 _HUI H-5 SENIORHIGHSCHOOLS ~ ,m ._.' ,;(,""L _"" . ~i 11 III....,.......... E-6 ~ .- I-! .....:-. ~ _~ l i;' 12 -.... E-5 Code - . 3 1 ~ M~'- 1-~" '.... :., _ J 'it 3 n Olympic View C-1 I --:~,. ,Ill - - .' . '.' 1~ 1'- Lake E-8 <10 Decatur C-8 ~ ~ . _ 15 RalnlerVi_ F-10 . _ " ,_ 8~-----.. F t o.a 41 F-.at Way E-5 '/ ~, fI - : .. 35 . 16 ......,..'V"I,N 0I'V5 42 Thomas Jeffetson Q-t. . ~ I!r;l: < 01{ 11 8u_"""'e 0:1 45 TodeIs.- E.' _. .:r . - i _ 1 _, ::' I' 8tar........ G 3 ~, HafT)' S. Trunoan F.a " (; I _::1 ~. ,,' 19 Sunnycnsl 0.2 I--- -woo""" : :!L!f1 ... ...... _ 20 Twin Lakes \ 8.-6 MA(tf '. l I lIP ~ ' :;; 1 ~~ ~ :~.... .... 21 V_I.. G~ -.. _.. , 2J Woodmont F.3 Surplua S""" - tlli 4 . ,....-~ .;~ ~ i .,. '~ffi'" ~ -. ,""'lI ~E- 1 .-.',. ~ ), ~ J! ._:r "I' ~ ~ <tUI ... ,1i''''1' 1 4 : ~. 'ii ..' ., ~.;, :' , ~ : .~ I . 81 Educali<>nlol SenIlce ~ F-8 - ,.. ~_ ". . ' 15 Maintenance-Operations.Transportatlon E.. - Code - · ",i~. - '" .'. -. ., ~ n-: ~I'J":. .t II - t ~ M t(~ In :J ~~ Z; 'J. 'l.tt~ _... lit ~....:: :;:" . .....!t CITY!,. ---.l I .. c# ~ _ , ~ H. t, Part. - ...." :) _. c;r. ~~ H' .~. . ~ . _ ;/-----1- .1 V"" il ..'.r".. ,..- .~ - b.K t_ or......,. ~. "".. ~.( ~ I.J.I . . =-. ' ": - .' .; 14 l~ ~j5 I . ~.;.. . ~l.- ; ,~.'r.!~. .;1'..' I~.- I .1 A I 8 1 c - _ : " . {~ ~'ll ,I ~ . J 5 FEDERAL WA y, WASHINGTON and VlCljNITI!"f'1- ~; } ..'- . < :.~:... ~'::.~' 1iii~.. . ~ rt.h~ . ~ J 11 , I . . /~!J.-....m. . , . -~ Q~ ;lJn '......~--oi - i ,0."' 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'f, 'I I AS , or.... 'if PI _ ' 'f ~ .-:r. I -.o'-"'''"...~... ~~i ~ .72H It''t,,.-'' .~~'.;l~ ~ 0 /;"'.:.k ~..l~~ i- '~ '. 7. I''''~ m ~",. -; ... T ' V .. ~ - ~ -: s~t ; rz:: I <>I : J _~ .; 7, S t : -7~SI ; ,. . -. '" 1 ,;,;: Jjw: - .T " -....-... , :-:,:';.. .-. ~.- Ti ...., ';i'i ' r~~ .. ._1i ~J a;:: - fif .f~ ",;j )?:;:J !i .. ~C'K . · ; ",..... '-y; '_I~ ... m ~ I"'L '- ~ Federal Way Public Schools I W ~ . ~~. ~. V' J.:: ~ - ~ ~l t rQ ~ Every:.~..:::ReOO~ 1 TI ..c::. . K:'clJ . ~i -'J":". : ~:r:OOQ ..........- f?1,RRb IlIILTON I '- I __no fiIt ~!"'*-...... ~ II E F (; -r...... Ii FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN SECTION 3 - SUPPORT DOCUMENT A TION Building Capacities - The Education Program Portable Locations Student Forecast - 2006 through 2012 Capacity Summaries King County Impact Fees - Single and Multi Family Units 11 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN Building Capacities This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain the District's current and future capacity. The Superintendent of Public Instruction establishes square footage guidelines for capacity, but these guidelines do not take into consideration the education program needs. The District has identified a Building Program Capacity for each of the schools in the District. This Full Time Equivalent (FIE) capacity is based on: . The number of classrooms available in each school . Any special requirements at each school In general, the District's current target class size provides that the average class size for a standard classoom for grades K through 2 should be 20 students. For grades 3-5 the target is 25 students. In sixth and seventh grade the students are scheduled with block instruction and see only two teachers for core curriculum. Teachers at this level see 60 students per day. At eighth grade, the teachers will see 90 students per day. For grades 9-12 the target class size is 26 students. In the 2004/05 school year, all of the 23 elementary schools offer at least one all day Kindergarten. This program does have capacity impacts, as the classroom is only available for one session of Kindergarten for the full day. 12 FEDERAL WA Y PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN BUILDING PROGRAM CAPACITIES ELEMENTARY BUILDING MIDDLE SCHOOL BUILDING PROGRAM CAPACITY PROGRAM CAPACITY School Name Headcount FfE School Name Headcount FfE Adelaide 456 436 IlIahee 799 807 Brigadoon 510 490 Kilo 799 807 Camelot 347 327 Lakota 750 758 Enterprise 404 384 Sacajawea 774 782 Green Gables 432 412 Saghalie 694 701 Lake Dolloff 490 470 SeQuoyah 700 707 Lake Grove 424 404 Totem 735 742 Lakeland 450 430 Federal Way Public Academy 212 214 Mark Twain 465 444 2006 TOTAL 5,463 5518 Meredith Hill 437 417 Mirror Lake 379 359 I*Middle School Average I 875 I 884 I Nautilus 475 455 Olympic View 424 404 SENIOR HIGH BUILDING Panther Lake 437 417 PROGRAM CAPACITY Rainier View 445 425 Sherwood Forest 494 474 School Name Headcount FfE Silver Lake 502 482 Decatur 1,269 1343 Star Lake 474 454 Federal Way 1,456 1541 Sunnycrest 424 404 Thomas Jefferson 1,435 1519 Twin Lakes 450 430 Todd Beamer 1,523 1612 Valhalla 477 457 Truman High School 200 200 Wildwood 445 425 Federal Way Public Academv 133 133 W oodmont 375 355 2006 TOT AI. 6,016 6,348 2006 TOTAL 10,216 9,755 J*Senior High Average I 1,421 I 1,504 J tElementary Average I 444 I 424 I ALTERNATIVE SCHOOL BUILDING PROGRAM CAPACITY School Name Hcadcount l<TE Merit School I 16 I 16 Notes: 2005 TOTAL I 16 I 16 * Federal Way Public Academy capacity is not used in calculated average. >/< Truman High School capacity is not used in calculated average. 13 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN Portable Locations The Washington State Constitution requires the State to provide each student a basic education. It is not an efficient use of District resources to build a school with a capacity for 500 students due to lack of space for 25 students when enrollment fluctuates throughout the year and from year to year. Portables are used as temporary facilities or interim measures to house students until permanent facilities can be built or boundary adjustments can be made. When permanent facilities become available, the portable(s) is either used for other purposes such as storage or child care programs, or moved to another school for an interim classroom. Some portables may not be fit to move due to age or physical condition. In these cases, the District may choose to buy new portables and surplus these unfit portables. It is the practice and philosophy of Federal Way Public Schools that portables are not acceptable as permanent facilities. The following page provides a list of the location of the portable facilities, used for temporary educational facilities by Federal Way Public Schools. 14 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL F AClLITlES PLAN PORT ABLE LOCATIONS PORTABLES LOCATED PORTABLES LOCATED AT ELEMENTARY SCHOOLS AT SENIOR HIGHS NON NON INSTRUCTIONAL IN~"'kUCTIONAL INSTRUCTIONAL INSTRUCTIONAl. Adelaide 3 Decatur 5 Brigadoon 1 Federal Way 1 Camelot 1 Thomas Jefferson 3 Enterprise 3 Green Gables 1 TOTAL 9 Lake Dolloff 2 Lake Grove 2 Lakeland 2 Mark Twain 3 Meredith Hill 3 PORTABLES LOCATED Mirror Lake 4 A T SUPPORT FACIUTIES Nautilus 1 Olympic View . 2 MOT 1 Panther Lake 3 TDC 3 Rainier View 3 TOTAl. 4 Sherwood Forest 4 Silver Lake 4 Star Lake 2 2 Sunnycrest 1 1 HEAD START PORTABLES AT DISTRICT SITES Twin Lakes 2 1 Valhalla 1 1 Sherwood Forest 1 Wildwood 4 W oodmont 3 Total 1 TOTAL 54 6 PORTABLES LOCATED AT MIDDLE SCHOOLS NON INSTRUCTIONAL INSTRlK-"TIONAL IlIahee 5 Kilo 7 Lakota 3 Sacaiawea 4 Saghalie 4 Totem 5 Merit 2 30 15 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN Student Forecast Student enrollment projections are a basic component of budget development. Enrollment projections influence many of the financial estimates that go into budget preparation. The majority of staffing requirements are detived directly from the forecasted number of students. Allocations for instructional supplies and materials are also made on the basis of projected enrollment. Other expenditures and ceItain revenue projections are directly related to enrollment projections. Enrollment projections are completed annually in the Business Services Department. Projections must be detailed at various levels, district total, school-building totals, grade level and program level to include vocational and special education students. The basis of projections has been cohort survival analysis. Cohort survival is the analysis of a group that has a common statistical value (grade level) as it progresses through time. In a stable population the cohort would be 1.00 for all grades. This analysis uses historical information to develop averages and project the averages forward. This method does not trace individual students; it is concerned with aggregate numbers in each grade level. The district has used this method with varying years of history and weighted factors to study several projections. Because transfers in and out of the school system are common, student migration is factored into the analysis as it increases or decreases survival rates. Entry grades (kindergarten) are a unique problem in cohort analysis. The district collects information on birth rates within the district's census tracts, and treats these statistics as a cohort for kindergarten enrollment in the appropriate years. The Federal Way School District is using various statistical methods for projecting student enrollments. The resultant forecasted enrollments are evaluated below. The first method is a statistical cohort analysis that produces ten distinct forecasts. These are forecast of enrollment for one year. The projections vary depending on the number of years of historical information and how they are weighted. A second method is a projection using an enrollment projection software package that allows the user to project independently at school or grade level and to aggregate these projections for the district level. The Enrollment Master™ software provides statistical methods including trend line, standard grade progression (cohort) and combinations of these methods. This software produces a five-year projection of school enrollment. In November of 2001, the District contracted a demographer to develop projections for the Federal Way School District. The report was complete in January 2002. The model used to forecast next year's enrollment uses cohort survival rates to measure grade to grade growth, 16 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN assumes market share losses to private schools (consistent with county-wide average), assumes growth from new housing or losses due to net losses from migration. This forecast was provided as a range of three projections. The report substantiated that for next year, Federal Way expects little or no growth. The long~range forecast provided with this report used a model with cohort survival rates and growth rates based on projected changes in the 5~ 19 age group for King County. Most of the methods used for long range enrollment reporting assume that enrollment is a constant percent of something else (e.g. population) or that enrollment will mirror some projected trend for the school-age population over time. The report included 5 different calculations to provide a range of possible projections for the District to the year 2015. This model produces a projection that is between 24,000 and 26,000 when applied to the low, medium and high range modes. This provides a reasonable range for long~range planning and is consistent with estimates from various models. Long-range projections that establish the need for facilities are a modification of the cohort survival method. The cohort method of analysis becomes less reliable the farther out the projections are made. The Federal Way School District long-range projections are studied annually. The study includes infonnation from the jurisdictional demographers as they project future housing and population in the region. The long-range projections used by Federal Way Public Schools retlect a similar age trend in student populations as the projections published by the Office of Financial Management for the State of Washington. Near term projections assume some growth from new housing, which is offset by current local economic conditions. The District tracks new development from four permitting jurisdictions. Long range planning assumes a student yield from proposed new housing consistent with historical growth patterns. Growth Management requires jurisdictions to plan for a minimum of twenty years. The Federal Way School District is a partner in this planning with the various jurisdictions comprising the school district geography. These projections create a vision of the school district in the future. 17 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN Full Time Equivalent Enrollment History and Projections Simplified FTE (K Headcount =.5 FTE; Middle School FTE=.99 Headcount; Senior High FTE = .945Headcount) Total K-12 Percent Calendar Y r School Year Elementary Middle School Senior Hi h FTE Change 2000 1999-00 11,641 5,156 4,380 21,176 2001 2000-01 11,640 5,305 4,338 21,283 0.5% 2002 2001-02 11,498 5,337 4,467 21,302 0.1% 2003 2002-03 11,202 5,454 4,437 21,093 -1.0% 2004 * 2003-04 9,127 5,524 6,408 21,059 -0.2% 2005 2004-05 9,164 5,473 6,515 21,152 0.4% 2006 B2005-06 9,119 5,410 6,629 21,158 0.0% 2007 PlO06-07 9,203 5,282 6,744 21,229 0.3% 2008 PlO07-08 9,444 5,206 6,844 21,494 1.2% 2009 PlO08-09 9,63/ 5.217 6.828 21,676 0.8% 2010 P2009-10 9,765 5,283 6,813 21,861 0.8% 2011 PlOI()...11 9,912 5,393 6,695 21,999 0.6% 2012 PlOII-12 10,021 5,500 6,681 22,202 0.9% * New Configuration Elementary K-5 Middle School 6-8 High School 9-12 --,~. Enrollment History and Six Year Forecast 23,000 1.5% 22,000 1.0% 21,000 C 0.5% 5 20,000 IJ Gl "0 II) ClI ClI ~ 19,000 0.0% t ... .E Gl ..Q ~ ~ 18,000 0 0 -0.5% 17 ,000 -1.0% 16,000 ~ 15,000 -1.5% '\ ~ ~ ~ ~ ~ ~ '% -0 ~ -0 -0 -0 \ ??? q,. ~ -q ~ 1> ~ ??? q,. '& \5' 19 'b ~ 1s> ~ '-0 -? ~ School Year L~FTE ~ Perce~t-~f Cha~ -..,.-. --~ --,- .",'-,.,. .---..-- 18 FEDERAL WA Y PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN Capacity Summaries All Grades, Elementary, Middle School, and Senior High Schools The Capacity Summaries combine Building Capacity information and the Student Forecast information. The result demonstrates the requirements for new or remodeled facilities and why there is a need for the District to use temporary facilities or interim measures. The information is organized in spreadsheet format, with a page summarizing the entire District, and then evaluating capacity vs. number of students at elementary, middle school, and senior high levels individually. The notes at the bottom of each spreadsheet provide information about what facilities are in place each year. 19 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITES PLAN CAPACITY SUMMARY - ALL GRADES Budget - - Projected - - Calendar Year 2006 2007 2008 2009 2010 2011 2012 CAP ACITY School Year 2005/06 2006/07 2007/08 2008/09 2009/10 20010/11 20011/12 BUILDING PROGRAM HEADCOUNT CAP AClTY 21,011 20,933 20,933 :lO930 '\')",'l' '. " .,&,':", ." Add or subtract changes to capacity . --.. -..... ...... -. -.. --.-...- .-. . . . . . . . - . . . .-.-...-. -, . . . . . - . . . . . . .--....... ..-......- . --..- ._-, ..-.. -.. -.. . . . . . . . . -. ........... Special Education Changes :(26):: ::(26) :::(i;tif: - . . . . . . . . Sequoyah Middle School :107:< . . . - . . . . . . . ...-.....- . Increase Capacity at Federal Way High ..-....-.. . 800.... . . :::<. ',':' :::,:::-: ,:,"', ". ~':":'Jm:::'::" ",!':',<: '::',;~',',:'\,_\~,ii~:ur':;:~~:,~~;~'),:~i{~'~);~~;{~';}.,~:: RELOCAT ABLE CAPACITY Current Portable Capacity 2,325 2,525 2,725 2,725 2,725 2,725 2,462 Add/Subtract Portable Capacity Add New Portable Capacity ::ZOtF >:20:0 Deduct Portable Ca aci SURPLUS OR (UNHOUSED) PROGRAM AND RELOCATABLE ,;:~,~',}Sr ':'~~?;:(, 20 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITES PLAN CAPACITY SUMMARY - ELEMENTARY SCHOOLS Budget - - Projected - ~ Calendar Year 2006 2007 2008 2009 2010 2011 2012 CAPACITY School Year 2005/06 2006/07 2007/08 2008/09 2009/10 20010/11 20011/12 BUILDING PROGRAM HEAD COUNT CAPACITY 10,112 10,112 ....'pitjJ,QAih\Gfr'i' '" ~,' "" ..: "\' ," " ..,\\"" :', ,'1 -:",.' '.""",i 1. Special Education Changes ENROLLMENT Basic FTE Enrollment 2. Internet Academy (AAFTE) :.\::I;'!l,ijj~:)l'.Bt;.::':{ii;ii~~l': '(I,., 'ili~~:j,r SURPLUS OR (UNHOUSED) ;" ; ", ""." r' '~~i ;" . ":'''' ,,0','.' ,.; "".:"\';:M~:;:;::~:,~)~k:{/,:;~'),f.'!/:,~':-;:',::.:,,<;:'::'.:'::;; RELOCATABLE CAPACITY 3. Current Portable Capacity 1,350 1,350 1,350 1,350 1,350 1,350 1,350 Add/Subtract portable capacity SURPLUS OR (UNHOUSED) PROGRAM AND RELOCA TABLE NOTES: 1. Add Special Education and ECEAP Programs This reduces Basic Education capacity in the school years indicated. 2. Internet Academy students are included in projections but do not require full time use of school facilities. 3. Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available. This is a calculated number only. The actual munber of portables that will be used will be based on actual student population needs. The District may begin to pull portables from the instructional inventory. Age and condition of the portables will determine feasibility for continued instructional use. 21 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL F AClLITES PLAN CAP ACITY SUMMARY - MIDDLE SCHOOLS Budget - - Projected ~ ~ Calendar Year 2006 2007 2008 2009 2010 2011 2012 CAPACITY School Year 2005/06 2006/07 2007/08 2008/09 2009/10 20010/11 20011/12 BUILDING PROGRAM HEADCOUNT CAPACITY 4,763 5,470 5,470 5,470 >ii~\t~;~~~c~1;\Y'.. . ...i4;$~i,:\,::. ........ . ...-.-.... . .......... . . . . . . . . . . - . ..... -....- --...-.... . . . . - . . . . . . . .......... . 1. Sequoyah Middle School :~7O:1:: . . . . . . . . . . - ..-.. -.... ........ . RELOCATABLE CAPACITY 3. Current Portable Capacity 750 750 750 750 750 750 750 Add/Subtract portable capacity Add new portable capacity 1. Sequoyah Middle School to Open 2. Internet Academy students are included in projections but do not require full time use of school facilities. 3. Relocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until pennanent facilities are available. This is a calculated number only. The actual number of portables that will be used will be based on actual student population needs. The District may begin to pull portables from the instructional inventory. Age and condition of the portables will determine feasibility for continued instructional use. 4. Capacity for unhoused students will be accommodated with traveling teachers and no planning time in some classrooms. 22 ~ - FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL F ACILlTES PLAN CAP ACITY SUMMARY - SENIOR HIGH SCHOOLS Budget - - Projected ~ ~ Calendar Year 2006 2007 2008 2009 2010 2011 2012 CAPACITY School Year 2005/06 2006/07 2007/08 2008/09 2009/10 20010/11 20011/12 BUILDING PROGRAM HEADCOUNT CAPACITY 6,032 6,032 . ...i....,..i,~. ..... '>" iiFTE' .... . ~\.. ,',' ,:,'.' '.',<:.':, ,.,', ,i',::, 'i :800:>: ENROLLMENT Basic FTE Enrollment 1. Internet .':':, ':-:,' ',',<: : ,:, ~ ..""'<>>';:,:,:''1.':,/;' RELOCATABLECAPACITY 2. Current Portable Capacity 225 425 625 625 625 625 625 3. Add new portable capacity ::<200> :::::200: SURPLUS OR (UNHOUSED) PROGRAM AND RELOCATABLE NOTES: I. Internet Academy students are included in projections but do not require full time use of school facilities. 2. Retocatable Capacity is based on the number of portables available and other administrative techniques which can be used to temporarily house students until permanent facilities are available. This is a calculated number only. The actual number of portables that will be used will be based on actual student population needs. 3. Add Portable Capacity 4. Capacity for unhoused students will be acconnnodated with traveling teachers and no planning time in some classrooms. Puget Sound Early College will house approximately 60 of the unhoused students. This would provide program for additional high school students. 23 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN King County, the City of Federal Way, and the City of Kent Impact Fee Calculations Single and Multi-Family Residences Each jurisdiction that imposes school impact fees requires that developers pay these fees to help cover a share of the impact of new housing developments on school facilities. To determine an equitable fee throughout unincorporated King County, a formula was established. This formula can be found in King County Code 21A and was substantially adopted by the City of Federal Way and Kent. The formula requires the District to establish a "Student Generation Factor" which estimates how many students will be added to a school district by each new single or multi-family unit and to gather some standard construction costs, which are unique to that district. - STUDENT GENERATION FACTOR ANALYSIS Federal Way Public Schools student generation factor was determined separately for single- family units and multi-family units. The factors used in the 2006 Capital Facilities Plan were derived using actual generation factors from single family units which were constructed in the last five (5) years. The multi-family yield is derived from an average of other King County school districts. - IMPACT FEE CALCULATION Following the calculations for the student generation factor is a copy of the hnpact Fee Calculation for single family and multi-family units based on King County Code 21A and the Growth Management Act. ~ Temporary Facility Cost is the average cost of a portable purchased within the last 12 months. ~ Site Acquisition Costs is the per acre cost of the last school site purchased (site 45); this is a negotiated purchase price. Plan Year 2006 Plan Year 2005 Collection Year 2006 Collection Year 2005 Single Family Units $3393. $2868 Multi-Famil Units $ 895. $ 905. 24 --.-..,.. - c 0 OJ vI'- (') (')CO CO 18. _E~ .~.. (') ~~ ,..: ~ 0 GJ CIl _ c:j OJID v (0 ,.... I'- CO GJ Gl 0 0 --oU (\I OJ ,.... (\I ,.... I'- ID OJ (\I c/;!'f O-gO ID <0 o :J ID ID IDID l'-: OOJ (\I "": <0"'" .~., c<) :~:: I-t;ju.. 0 00 ci'--: I-_CIl 0 ci d 0 ""'0 ,.... 0 wu.. i ..I: II J:. .2lc.. OJ ,.... 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I'- co OJ OJ ((l 0 <0 ,....(\l a;.f..E .eLL. = (') on v (\I <oJ <0 (\l (\l (')(0 ..Q = 0 00 E CD tIl ,.... v E tIl tIl :JCl~ :JCl~ Z .5 Z.5 en C/l l:: l:: l- V! .9 I- 0 Z (() - z :;:: {iJ GJ ! w (I) .. w ~ oii.i ~ tIl ~ CD .... j "ii l:: - l:: c.. ~ "0 W ~ CIl c.. GJ Gl C C - 0 0 0 IJJ (ij 0 (!) 0 IJJ O(!) -l .~ "0 C "0 ~ <Il I- -l (() ~ 1-- W a: (I) OJ {L ~ U5 OJ 1: w j U5 (!j "0 0 1:: c > ~ II OJ 0 1:: Gl > ~ tIl W ,m V! (ij I ~ '0 e (ij '0 -0 W OJ :> -0 C III '- (ij 0- J:> ~ (L :J C .,s :J '5 E OJ IJJ -0 .s::. ti5 (I) t;j 1:: ~ 0 C t:: :::: "0 :9 0 ~ IJJ m "0 III 0 ::l :;:I OJ <Il "Uj 0 Z I ill 0 W I S :> 0 ~ ~ -0 0 v v c<) c<) (\I (\I ,.... ,.... 0 "0 e 0 0 0 0 0 0 0 0 0 ~ .3 Q) FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN IMPACT FEE School Site Acquisition Cost: Student Student Facility Cost I Facility Factor Factor Cost! Cost! Acreage Acre CapaCity SFR MFR SFR MFR Elementary 0.00 $0 417 0.3030 0.0929 $0 $0 ....................~............ ................................. ....u........................... ...........................-..... ................................. Middle School 21.80 ..............~.~.?:.?i?. 921 0.2013 0.0410 $418 $85 ................................H ..............................u. ...............<+....H..._.U... .................................... Sr High 1.20 $173,833 133 0.2013 0.0628 $316 $98 TOTAL $734 $184 School Construction Cost: Student Student % Perm Fac.! Facility Facility Factor Factor Cost! Cost! Total Sq Ft Cost Capacltv SFR MFR SFR MFR Elementary 96.60% .........................JQ.. 417 0.3030 0_0929 $0 $0 .................................. ................................. ................................. Middle School 96.60% ...1!.~.~~.?~:.?~.~.. 921 0.2013 0.0410 $3,875 $789 .................9.6...60%. .............................u.. ................................. .........._.n...~..h...hn.... Sr High $28,968,637 933 0.2013 0_0628 $6,038 $1,884 TOTAL $9,913 $2,673 Temporary Facility Cost: Student Student % Temp Fac. Facility Facility Factor Factor Cost! Cost! Total Sq Ft Cost SIze SFR MFR SFR MFR Elementary 3.40% $0 25 0.3030 0.0929 $0 $0 .................................. ................................. ................................. ................................. ...................n..~........ Middle School 3.40% ..............._.........J~.. 25 0.2013 0.0410 $0 $0 .................................. ..-.............................. ................................. ................................. Sr High 3.40% $82,151 25 0.2013 0.0628 $22 $7 TOTAL $22 $7 State Matching Credit Calculation: Student Student Boeck Cost! Sq. Ft. State Factor Factor Cost! Cos(/ Sa Ft Student Match SFR MFR SFR MFR Elementary $129.81 90 0_00% 0.3030 0.0929 $0 $0 ..............$i"z,):si.. ................................. ................................. ................................. ................................. Middle School 117 0.00% 0.2013 0.0410 $0 $0 ..............$i"z9:sT. ................................. ................................. ................................. ................................. New Sr High 130 59.97% 0.2013 0.0628 $2,037 $636 Total $2,037 $636 Tax Payment Credit Calculation SFR MFR Average Assessed Value (Ap.ril2005) ......~~?:~!.2:1:~........ ........~2~.l:?~.:L...... Capital Bond Interest Rate (March 2005) 4.57% 4.57% 3I;?7:~~~Q9.::::: ................................... Net Present Value of Average Dwelling .......~i~.q!.???:....... Y ears Amortized 10 10 ..........$'1:04........... .................................. Property Tax Levy Rate $1.04 Present Value of Revenue Stream $1,845 $438 Single Family Multi-Family Residences Residences Mitigation Fee Summary Site Acquisition Cost $ 734 $ 184 Permanent Facility Cost $ 9,913 $ 2,673 Temporary Facility Cost $ 22 $ 7 State Match Credit $ (2,037) $ (636) Tax Payment Credit $ (1,845) $ (438) Sub- Total $ 6,787 $ 1,790 50% Local Share $ 3,393 $ 895 IIImpact Fee $ 3,393 $ 89511 26 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL I<'ACILlTIES PLAN SECTION 4 SUMMARY Oli' CHANGES FROM THE 2005 CAPITAL FACILITIES PLAN The 2006 Capital Facilities Plan is an updated document, based on the 2005 Capital Facilities Plan. The changes between the 2005 Plan and the 2006 Plan are listed below. SECTION I - THE CAPITAL FACILITIES PLAN SIX.YEAR FINANCE PLAN The Six Year Finance Plan has been rolled forward to reflect 2006/2012 SECTION ill - SUPPORT DOCUMENT A TION CAPACITY Elementary school capacity reflects program changes for the 2005/06 school year. Middle School capacity changes reflect the opening of Sequoyah Middle School. Elementary capacity includes space for All Day Kindergarten programs at every elementary school. Building Program Capacities are found on page 13. PORTABLES The list of portables reflects the movement of portables between facilities or new portables purchased. Portable Locations can be found on page 15. STUDENT FORECAST The Student Forecast now covers 2006 through 2012. Enrollrnent history and projections are found on page 18. CAPACITY SUMMARY The changes in the Capacity Summary are a reflection of the changes in the capacities and student forecast. New schools and increased capacity at current buildings are shown as increases to capacity. Capacity Summaries are found on pages 20-23. IMPACT FEE CALCULATION. KING COUNTY CODE 21A The Impact Fee Calculations have changed due to changes in several factors. The adjustment made in the Impact Fee Calculation, causing a change in the Impact Fee between the 2005 Capital Facilities Plan and the 2006 Capital Facilities Plan can be found on page 29. 27 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN IMPACT FEE CALCULATION CHANGES FROM 2005 TO 2006 STUDENT GENERATION FACTORS Student Generation factors are based on rates for new developments constructed over a period of not more than fi ve years prior to the date of the fee calculation. The changes in student Generation factors between the 2005 Capital Facilities Plan and the 2006 Capital Facilities Plan are due to developments that were deleted or added based upon the age of the developments and the year placed in the survey. The Student Generation worksheet is found on page 25. SITE ACQUISITION COSTS The negotiated purchase price for the Todd Beamer High School site was $80,000 per acre. This is the base line cost for acreage for Sequoyah Middle School. The assessed valuation for the Federal Way Public Academy land was $521,000 at the time of purchase. The calculated cost per acre in the impact fee calculation is a weighted calculation using the $80,000 per acre baseline cost and the assessed valuation at the time of purchase for the Federal Way Public Academy. Federal Way Public Academy is a 3-acre site. The grade span for this facility is grades 6-10. Middle school accounts for 60% of the cost; senior high is 40%. Sequoyah: 20 x $80,000 :;:: $1,600,000 FWPA $ 312,900 (60 % of $521,500, 1.8 acres of 3 acre parcel) Total Cost $1,912,900 Cost/Acreage $1,912,900/21.8:;:: $87,747 cost per acre Senior High FWPA $ 208,600 (40% of $521.500, 1.2 acres of 3 acre parcel) Cost/Acreage $ 208,600/1.2 :;:: $173,833 cost per acre SCHOOL CONSTRUCTION COSTS The cost for Federal Way Public Academy (exclusive of land) is $4,921,594. The Federal Way Public Academy costs are split 60% to middle school and 40% to senior high in the impact fee calculation. Middle school construction costs:;:: 60% of $4,921,594 $ 2,952,956 FWP A $15,400,000 Sequoyah Total Cost $18,352,956 The total cost for replacing Federal Way High School is projected to be $81m. The capacity of the school would increase from approximately 1500 to 2400 students. The hnpact Fee calculation used one-third, $27m as the basis for capacity increases at high school. High school construction costs:;:: 40% of $4,921,594 $ 1,9682,637 FWPA $27,000,000 Federal Way High Total Cost $28,968,637 28 FEDERAL WAY PUBLIC SCHOOLS 2006 CAPITAL FACILITIES PLAN IMPACT FEE CALCULATION CHANGES ....ROM 2005 TO 2006 IMPACT FEE Item FromITo Comment Percent of Permanent Facilities 96.32 to 96.60% Report #3 aSPI Percent Temporary Facilities 3.68 to 3.40% Updated portable inventory Boeck Cost/Sq. Ft $114.88 to $129.81 Change per aSPI State Match 59.97 % (No Change) A verage Assessed Value SFR- Per Puget Sound Educational $213,859 to $224,943 Service District (ESD 121) MFR- $44,571 to $53,384 Capital Bond Interest Rate 4.35% to 4.57% Market Rate Popertyr Tax Levy Rate $1.40 to $1.04 King County Treasury Di vision Square Foot Allocations Legislative Change (Effective Elementary 80 to 90 sq ft 2006/07) Middle School 110 to 117 sq ft High School 120 to 130 sq ft Single Family Student Yield Updated Housing Inventory Elementary .3138 to.3030 Middle School .1632 to .2013 High School .1695 to .2013 Multi-Family Student Yield Updated Housing Inventory Elementary . 119 to .0929 Middle School .042 to .0410 High School .053 to .0628 29 - MEETING DATE: November 15,2005 ITEM# ?:J .."."w._____._.._.... ._._.__.__._....... .---.-..-.-.....". .....__..___..._m.... . .._.._.____..._.._mm .......--..-..--..-.----.---......, ........-..-.-..-....-...-....... . . . ..__.____.._ ........_._m.... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Community Center Site-Puget Sound Energy Easement .,."........-..-....--....---...... ,. ..........-..-.....-.-.-..-,..-. " ................--.-..--....-....... ..............-..--.-.-..... ...................--.---..-----.-.-.. ................................-.-.-..-.....-...--..-...-..'''.. ... ...................-.-.-..-..---...-.....---..---... ..............................---.--.----..--....,. CA TEGORY: BUDGET IMP ACT: r2J CONSENT 0 ORDINANCE Amount Budgeted: $0.00 0 RESOLUTION D PUBLIC HEARING Expenditure Amt.: $N/A 0 CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $0.00 -.....-..-....,. ..........---.-...-.. .,...........--.-..-.-.... . ....................-.-.--..-...... .....................--...-...-....... ..............-...-.--.-.--.-..--....... . ........................-...----.-......----.-..... ............................,...._.._...__.._m.... . .....................-..- A 1'1' ACHMENTS: November 7, 2005 staff report to the Parks, Recreation, Human Services Committee and Public Safety with attached Easement Agreement. v......___.__'_... ...----...". .....-..-.----.--.. .......--..------,. ...........---...,. ..-.."....-.--.....----.-.... ....mm..._.___._...... ...............------ SUMMARY /BACKGROUND: Construction of the Community Center will include installation of electrical lines to serve the facility. Pugct Sound Energy will be the provider of electrical service, and requires an easement area in which to "construct, operate, maintain, repair, replace, improve and enlarge one or more utility systems for purposes of transmission, distribution and sale of electricity." The required easement is 10 feet wide, and will wrap around the west end of the building, with service entering on the north, or back side of the building. 'rhe easement area is described in the attached Easement document, and is illustrated in Exhibit "B." The easement is required for permanent service to the Community Center, and is highly recommended for temporary service during construction. __.....__m.... .............--.-....... .....................-....-....... ..............................-....... ... ............................................_..._m.... ...................................---- CITY COUNCIL COMMITTEE RECOMMENDATION: PRHSPS will review this item at their meeting on November 14,2005. The Committec's recommendation will be provided to Council on November 15. The quick turn- around time is being requested to allow for rapid installation of all electrical utilities before winter weather causes significant problems. -...-.-....---.-......."..............-..-...-.,.-...,. . ............-..-.-----..-..,.,. .. ....-....--....---..--.-...--...... . .....................................-.....--.---.......-." . . ..........................._..........._..m..__.._...~_....__.._.,... .. .............................._.._........_..___.._ PROPOSED MOTION: "1 move approval of the Easement Agreement with Pugct Sound Energy, as recommended in the November 7,2005 staff report." ---- ..~.. ' ............................-.......-......-...... . ................................................-....... ...............-.........-......-- CITY MANAGER APPROVAL: _____ ... ...."",','_ _,...". ..,._- ,.'u _:=:::.." ,'_."n_ -. - . .... --,_.. _...... .. - . -."...- (BELOW TO BE COMPLETED BY CITY CLl:!.'RKS OFFICE) - - COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 181' reading ,",,,.. -"._,., 0 DENIED ~.,",. 0 TABLEIl/DEFERRED/NO ACTION Enactment reading CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT -'.._.'..'-"_.','.'"."--'--_.- -" DATE: November 7, 2005 TO: Parks, Recreation, Human Scrvices & Public Safety Committee VIA: David M~ Manager FROM: B Sanders, Park Planning & Development Coordinator SUBJECT: Community Center Site-Puget Sound Energy Easement ~,--- -.-.------- Policy Question Should the Council grant an casement to Puget Sound Energy (PSE)for the purposes of constructing, operating and maintaining electrical service to the Community Center site? Backeround Construction of the Community Center will include installation of electrical lines to serve the facility. Puget Sound Energy will be the provider of electrical service, and requires an easement area in which to "construct, operate, maintain, repair, replace, improve and enlarge one or more utility systems for purposes of transmission, distribution and sale of electricity." The required easement is 10 feet wide, and will wrap around the west end of the building, with servicc cntcring on the north, or back side of the building. The easement area is describcd in the attached Easement document, and is illustrated in Exhibit "B." The casement is required for permanent service to the Community Center, and is highly recommended for temporary service during construction. Options 1. Accept the Easement Agreement with Puget Sound Energy. 2. Not accept the Easement Agreement with Puget Sound Energy. Staff Recommendation Staff recommends Council accept the Easement and place this item before Council on Nov. 15,2005. The quick turn-around time is being requested to allow for rapid installation of all electrical utilities before winter weather causes significant problems. Committee Recommendation Forward option _ to the full City Council for approval on November 15,2005. 1 APPROVAL OF COMMITTEE REPORT: _.,~--"""~ """."",~^."...,... --'._.~."~'-~_.- ~...~,_._..~ '.~,".""-~_. Committee Chair Committee Member Committee Member 2 RETURN ADDRESS: Puget Sound Energy, Inc. AUn: R/W Department (.T, Mai) PO Box 90868 I EST-06W ReHevue, W A 98009-0868 EASEMENT REFERENCE tf GRANTOR: CITY OF FKDI<:H.AL WAY GRANTEE: I)UGET SOUND ENERGY, INC. SHORT LEGAL: Portion of NE 1/4 and SE 1/4, 17-21-04 ASSESSOR'S PROPERTY TAX PARCEL: 172104-9014 and 172104-9138 For and in consideration of One Dollar ($1.00) and other valuable consideration in hand CITY OF FEDERAL WAY, A WASHINGTON MUNICIPAL CORPORATION ("Grantor" herein), hereby conveys and warrants to POGET SOUND ENERGY, INC., a Washington Corporation ("Grantee" herein) its successors and assigns, for the purposes hereinafter set forth, a nonexclusive perpetual casement over, under, along, across, and through the following described real property ("Property" herein) in KING County, Washington: SEE EXHlBrr "A" ATTACHIW HERETO AND BY THIS In:FEIU:NC~: MADE I'ART HEREOF. Except as may be otherwise set forth herein Grantee's rights shall be exercised upon that portion of the Property ("Easement Area" herein) described as follows: AN EAS~~MENT AREA 10 FEET IN WJI)TH, HAVING 5 FEET OF SUCH wmTH ON EACH SII)E OF A CENH:IHJNE DESCRllmD AS FOLLOWS: THE CENTERLINE OF GI(ANTE~:'S FAClLlTlI.:S AS CONSTRUCTED, TO BE CONSTlUiCTIW, EXTENI>EIl OR RELOCATEIl BY MUTUAL CONSENT, LYING WITHIN Hm AHOVE nf:SClUBEIl REAL I'UOI'EUTV. (Tm~ GENEI(AL LOCATION AND J)J<:SClHI'TION OF SAil) FACILITIES IS MORE I'AIHICULAI(LV Df:I'ICTED ON THE DRAWING MARKED EXHIHIT "B" ATTAClnm 11J<:lucro AND BV TillS IU:FEIU:NCE MADE I'ART IJI<:IH:OF.) 1. Purpose. Grantee shall have the right to use the Easement Area to construct, operate, maintain, repair, replace, improve, remove, and enlarge one or more utility systems for purposes of transmission, distribution and sale of electricity. Together with the right of access over and across said Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate Grantor for any damage to the Property caused by the exercise of such right of access by Grantee. As used herein, the term "systems" shall include all appurtenances and facilities as are necessary for the operation and maintenance of said systems. 2. Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area [or any purpose not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any buildings or structures on the Easement Area and Grantor shall do no blasting within 300 feet of Grantee's facilities without Grantee's prior written consent. K:\PSE Easement Federal Way Community Center PSE WO# 105034130/ REDT# 57081 Page 1 of 5 3. Indemnity, Grantce agrees to indemnify Grantor from and against liability incurrcd by Grantor as a result of Grantee's negligence in the exercise of the rights herein granted to Grantee, but nothing herein shall require Grantcc to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or the negligence of others. 4. Abandonment The rights herein granted shall continue until such time as Grantee ceases to use the Easement Area for a period of five (5) successive years, in which event, this easement shall terminate and all rights hereunder, and any improvements remaining in the Easement Area, shall revert to or otherwise become the property of Grantor; provided, however, that no abandonment shall be deemed to have occurred by reason of Grantee's failure to initially install its systems on the Easement Area within any period of time from the date hereof. DATED this m__ day of __________ .,2005. GRANTOR: CITY OF FEDERAL WAY, GRANTEE:J>lJGET SOUND ENERGY, INC., A WASHINGTON MUNICH> AL CORPORATION A WASHINGTON CORPORATION BY: BY; -----,.---.,-,.---.-"'....-. .._,-----,-,-_.__._--- David I-I. Moseley, City Manager Jennifer Mai, Real Estate Representative 33325 Sdl Avenue South P.O. Box 9718 Federal Way, WA 9S063-9718 APPROVED AS TO FORM: BY: Patricia A. Richardson, City Attorney K:\PSE Easement Federal Way Community Center PSE WQ# 105034130 I REDT# 57081 Page 2 of 5 grATE OF W ASIIINGTON) ) SS COUNTY OF KING ) On this day of _ -".,. ___u_' 2005, before me the undersigned, a notary public in and for the State of Washington, duly commissioned and sworn, personally appeared ____ ._--,--- to me known to be the of the ...- -.. -..-- municipal corporation that executed the foregoing instrwnent and acknowledged the same to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that is authorized to execute the said instmment. -----....-..---..,. WITNESS my hand and official seal hereto affixed the day and year in this certificate above written. --,- ._n.'. (Signature of Notary) -- --".. (Print or stamp name of Notary) Notary Public in and for the State of Washington residing at My Appointment Expires: STATE OF WASHINGTON) ) SS COUNTY OF KING ) On this __________ day of ________ ___ ______________, 2005, before me the undersigned, a notary public in and for the State of Washington, duly conmrissioned and sworn, personally appeared Jennifer Mai, to me known to be the Real Estate Representative ofPuget Sound Energy, Tne" the corporation that executed the foregoing instmment and acknowledged the same to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute the said instrument. WITNESS my hand and official seal hereto affixed the day and year in this certificate above written. --.-. (Signature of Notary) -'.'.. (Print or stamp name of Notary) Notary Public in and for the State of Washington residing at .-".----- My Appointment Expires:_______ K:\PSE Easement Federal Way Community Center PSE WO# 105034130 I REDT# 57061 Page 3 of 5 EXIIIBIT "A" (Legal Description of "PrOI,erty") THAT PORTION OF THE EAST HALF OF SECTION 17, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOLI n lEAST CORNER OF TilE NORTllEAST QUARTER OF SAID SECTION; THENCE NORTII 8904] '44" wriST ALONG TilE SOUTHERI Y I JNE THEREOF, 659. ] 7 FEET TO TIlE NORTHEAST CORNER OF '1'1 IF NORTHWEST QUAlnliR OF TilE NORTH HAST QUARTER OF TI-IE SOUTHEAST QUARTER OF SAID SECTION AND TIlE TRUE POINT OF BI'.GINNING; THENCE SOUTH 00018'15" WEST ALONG Tim EASTERLY LINE OF SAID NORTIIWESTQUARTER OF TI-IE NORTHEAST QUARTER OF THE SOUTI-IEAST QUARTER, 658.52 FEET TO TI-IH SOUTHEAST CORNER THEREOF; TIlENCH NORTII 89042'00" WEST ALONG THE SOUTHERLY LINE THEREOF, 132.30 FEET; 'l'HENCE NORTH 00018'15" EAST, 177.60 FEET; THENCE NORTlI 89042'00" WEST, 221.23 FEET; TIIENCE SOUTH 000 18' 15" WEST, 207.60 FEET; TIlENCE NORTH 89042'00" wriST, 46.92 FEET; THENCE SOUTH 00018' 15" WEST, 299.28 FEET TO TI-IE SOUTI-IERLY LINE OF THE NORTH HALF OF THE SOUTHWEST QUARTER OF TIlE NORTHEAST QUARTER OF TI-IE SOUTHI.iAST QUARTER OF SAID SECTION; THENCE NORTH 89042'07" WEST ALONG SAID SOUTHERLY LINE 257.64 FEET TO THE EASTERLY LINE OF THE NORTHWEST QUART/iR OF THE SOUTHI.,AST QUARTER OF SAil) SECTION; THENCE SO UTI I 00014'30" WEST AI.ONG SAID EASTERLY LINE, 329.29 FEET TO THE SOUTHERlY LINE OF SAID NORTIIW/.,ST QUARTER OF THE SOUTHEAST QUARTER; THENCE NORTII 89042'15" WEST AIDNG SAID SOUTHERLY LINE, 1,315.46 FEET TO TilE WHSTERLY LINE or SAID NORTIIWEST QUARTER OF TI-IE SOUTHEAST QUARTER; THENCE NORTH 00006'59" EAST ALONG SAID WESTERLY LINE, 1,278.09 FEET TO THE CENTERLINE OF THE BONNEVI! .LE POWER ADMINISTRA TION COVINGTON-TACOMA TRANSMISSION LINE EASEMENT; THENCE NORI'!I 51059'12" EAST ALONG SAID CENTERLINE, 2,241.61 FEET; THENCE SOUTH 89043'57" EAST, 250.51 FEET ALONG SAID CENTERLINE TO TilE WESTERLY LINE OF THE EAST 630 FEET OF THE NORTHEAST QUARTER OF SAil) SECTION; THENCE SOUTH 00025'20" WEST ALONG SAID WESTERLY LINE, 230.30 FEET TO 'rllE SOUTHERLY LINE OF THE NORTH 200 FFET OF THE SOUTHEAST QUARTER OF THE NORTHliAST QUARTER OF SAID SECTION; THENCE NORTH 89041'49" WEST ALONG SAID SOUTIIERLY LINE, 30.66 FEET TO THE EASTERLY LINE OF THE WEST HAI.F OF TI "i SOUTIIFAST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION; THENCI-i SO UTI I 00020'45" WhSl Alf)NG SAID WESTERLY LINE, 1,123.25 FEET TO Tl-m TRUE POINT OF BEGINNING; EXCEPT THAT PORTION T1lERhOF PlxnED AS CENTURY, ACCORDING TO THE PI.AT RECORDED IN VOLUME 104 OF PLATS, PAGES 68 TIIROUGH 72, RECORDS OF KING COUNTY, WASHINGTON. K:\PSE Easement Federal Way Community Center PSE WO# 105034130 I REDT# 57081 Page 4 of 5 EXHIBIT "B" (General location alld description of Grantee's facilities) ........" e~ :1 ! ~ ~ '9 ~.~ IvIf~ i\ ;1 !!p." ----,. '".,,~ K:\PSE Easement Federal Way Community Center PSE WO# 105034130/ REDT# 57081 Page 5 of 5 MEETING.DATE: November 15,2005 ITEM# 5h CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Amon Service Station Access 01lto SR 509 CATEGORY: BUDGET IMP ACT: [gI CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ..................."......"", .....................-.....-...... ..................................-...... .. ..........................-..-.-........-..-.....-.---.--...... . . ""'''''''''''''''.'''..."..-,-..--...... ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated November 7. 2005. ............~..,',............"...., ............-..........-...... .. ........-.-.-..........-.-.-,..... .. .....,"'".,",.,.........~ ..............--.-..---.-.- .............-....". .... . .. ... ............................................. .............................mm................._ ............,.......""'m"""~~"....... SUMMARYIBACKGROUND: At the September 20,2005, City Council meeting, the owner of Dash Point Arco, Joseph Amon, presented a letter describing his frustration with staffs response to his request to allow left-turn-in access from SR 509 (SW Dash Point Road). The City Council referred the issue to the Land Use and Transportation Committee. Access Management Regulations As a state highway, Dash Point Road is subject to the access management standards adopted by RCW 47.50. WSDOT standards adopted under WAC 468.52 provide more detail as to criteria. WSDOT has classified SR 509 as Access Class 4, which requires spacing of 250 feet between any intersection and/or driveway. WAC 468.51 requires cities with permit authority to adopt access management standards at least as restrictive as the state standards on state highways. The City's adopted standards meet the State standards and are contained within Division 4, Article XVI of the Zoning Code (Sections 22-1541 through 1544). Development of the Current Site Mr. Amon was informed at the pre-application meeting that since the site's access onto SR 509 did not meet the State's standard that it should be relocated as far from the intersection at SW 312th Street as possible and that it would be restricted to right-inlright-out access. A modification request was received and granted that allowed a right-in/right.out access located 220 feet from the intersection at SW 31th Street. Requests for Revision In 2002, Mr. Jolm Amon requested that the existing c-curb be shortened to address a safety problem he had noted at the site. Some drivers were driving approximately 100 feet on the left side ofthe c-curb in order to turn left into his site. At that time, staff did not pursue this modification because it would have provided an incentive to allow left turn movements out of the service station across the street in a similarly illegal fashion. This last winter, Mr. Joseph Amon requested a break in the c-curb. After review of the situation, staff considered the possibility of implementing a design similar to that which was implemented on S 288th Street east ofSR 99. However, it was noted that, since SW Dash Point Road was a state highway, this would entail a Channelization Plan approval from WSDOT for revising the traffic control. (Pursuant to RCW 47.24, WSDOT must approve any revisions to channelization, which includes C-curb, on state highways.) At that time, Mr. Amon was unwilling to assume the costs associated with gaining WSDOT approval. Thereafter, staff determined that it would be most appropriate to continue to maintain the original conditions of approval for development of the site. Since that time, Mr. Amon has expressed a willingness to consider some expenses to attain WSDOT approval of a revised channelization plan. Mr. Amon also noted two other locations where similar c-curh modifications appear to have been made. The circumstances of each were reviewed by staff and found to not be directly comparable. Design Alternatives 1. Allow the lefHurn-in to the Amon site and continue to prohibit the left-turn-out from the other service station with a second c-curb. This would reduce left -turn storage for the southbound left: -turn movement at SW 31 th Street and would be the most expensive alternative to implement. However, it would be the safest way to accommodate the left-turn-in movement to the Amon site. 2. Allow a gap in the existing c-curb at the Amon site driveway. This would also allow the left-turn-out of thc Amon site and may encourage the left-turn-out at the other service station, crossing three lanes to do so. Although this would he least safe alternative, it would also be the least costly to implement. 3. Do not modify the c-curb, since it was a condition of the development. Implementation Alternatives Since this site access is on a state highway, WSDOT, not the City, would make the final decision as to whether to grant access. The cost ofthis process would vary depending on the level of data and design requested by WSDOT. For example, a full analysis for the SR 99 at S 332nd Street access cost the City $9000 for preliminary engineering. This presents alternatives as to bearing the cost of processing a Channelization Plan submittal and its implementation if approval is achieved. Alternatives are: A. The proponent, Mr. Amon, would bear these costs; B. The City would bear these costs; C. The costs would be shared in some fashion. .. ......................................................................................................................................................................................... .....................................--...... CITY COUNCIL COMMITTEE RECOMMENDATION: At its November 7. 2005 meeting, the Land Use and Transportation Committee forwarded the following staff recommendation: 1. Authorize Alternative I A, wherein Mr. Amon would be responsible for pursuing a (:hannelizationPlan revision from WSDOT to allow a left-tum-in movement without affecting access to other driveways. .............,...."..,.,....-.-.--............-..---.-.....-.....-...........-...... ...... ...... .... .... .........................mm..................................................................._ ..................................~..........~........... ....................,...........~.. ...."...............,................ ....... ....... ... . .................. .... .............................". ............."", 2. PROPOSED MOTION: "I move to approve Alternative lA. wherein Mr. Amon would he responsible for pursuing a Channelization Plan revision from WSnOT to uUow a left-turn-in movement without affecting access to other driveways." ~~~:~::::OVAL: -. .~ .------~ .........,' """"....."...,.".."...,..~_......,..- ..............-....... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE] COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1 ST reading --."'."'''..' ..,'-',~.,~-,~~ D T ABLED/DEFERREn/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # _~'U'_'.~_ RESOLUTION # REVISED - 05/10/2001 ~~~~- CITY OF FEDERAL WAY MEMORANDUM ".".,-~'~~- -.-. n.......___'. ._~'~',~~'.. DATE: November th, 2005 TO: Land Use and Transportation Committee VIA: David 1I. MO~anage' l<~ROM: Rick Perez, P.E., CI Y Traffic Engineer ~ SUBJECT: Amon Service Station Access onto SR 509 POLICY QUESTION: Should City Council support a revised access point on a state highway? BACKGROUND: At the September 20,2005, City Council meeting, the owner of Dash Pint Area, Joseph Amon, presented a letter describing his frustration with staffs response to his request to allow left-tum-in access from SR 509 (SW Dash Point Road. The City Council referred the issue to the Land Use and Transportation Committee. Access Management Regulations As a state highway, Dash Point Road is subject to the access management standards adopted by RCW 47.50. WSDOT standards adopted under WAC 468.52 provide more detail as to criteria. WSDOT has classified SR 509 as Access Class 4, which requires spacing of 250 feet between any intersection and/or driveway. WAC 468.51 requires cities with pennit authority to adopt access management standards at least as restrictive as the state standards on state highways. The City's adopted standards meet the State standards and are contained within Division 4, Article XVI of the Zoning Code (Sections 22-1541 through 1544). Development of the Current Site Mr. John Amon developed the current site from a service station that had been vacant for an unknown number of years. Mr. Amon was informed at the pre-application meeting that since the site's access onto SR 509 did not meet the State's standard that it should be relocated as far from the intersection at SW 31 i" Street as possible and that it would be restricted to right-inlright-out access. A modification request was received and granted that allowed a right~inlright-out access located 220 feet from the intersection at SW 31th Strect. Although this was not "as far as possible" from the intersection, it represented a compromise between access at this site and a potential access to the parcel to the north and Mr. Amon's site plan. Since that time, another service station was permitted on the northwest comer of SR 509 and SW 312'" Street, furthering the need for the existing c-curb. In addition, the existing c-curb was extended to preclude left-turn access at the southerly of two driveways into Dash Point Village Shopping Center as a condition of the Metropolitan Market redevelopment. Requests for Revision In 2002, Mr. John Amon requested that the existing c-curb be shortened to address a safety problem he had noted at the site. Some drivers were driving approximately 100 feet on the left side of the c-curb in order to turn left into his site. At that time, staff did not pursue this modification because it would have provided an incentive to allow left turn movements out of the service station across the street in a similarly illegal fashion. This last winter, Me Joseph Amon requested a break in the c-curb. After review of the situation, stafT considered the possibility of implementing a design similar to that which was implemented on S 2881h Street east of SR 99. However, it was noted that, since SW Dash Point Road was a state highway, this would entail a Channelization Plan approval from WSDOT for revising the traffic control. (Pursuant to RCW 47.24, WSDOT must approve any revisions to channelization, which includes C-curb, on state highways.) At that time, Me Amon was unwilling to assume the costs associated with gaining WSDOT approval. 'lbereafter, staff determined that it would be most appropriate to continue to maintain the original conditions of approval for development of the site. Since that K:\LlJTC\200S\11-07-0S Amon Access.doc --- time, Mr. Amon has expressed a willingness to consider some expenses to attain WSOOT approval of a revised channelization plan. Mr. Amon also noted two other locations where SImilar c-curb modifications appear to have been made. Staffs response to these is as follows: S 320lh Street between SR 99 and 20th Avenue S: This location predates the City's incorporation. It allows Icft- turns in to the driveway serving the Commons. Although it has three opposing conflicting lanes, it has a low collision rate, therefore, staff has not pursued any changes to access at this location. S 336th Street east of SR 99: This location was the result of a developer-proposed mitigation that staff modified as a result of the outcry from affected bus1l1esses. Weyerhaeuser Credit Union developed a parcel with a "panhandle" access to S 336[h Street. This access did not meet City code, but could not be relocated due to its proximity to an existing building on the west and a wetland on the east. The developer's traffic engineer recommended the installation of C-curb as a mitigation measure, which was placed across this driveway and extended to SR 99. This impacted the small shopping center on the southeast comer of SR99 and S 3361h Street. In response to the concerns of those business owners, staff evaluated conditions and the collision history and determined that the left-turn-in movement could continue to be permitted, although left-turn-out access should be restricted. Therefore, the gap in the c-curb was created to restore the left-turn-in access and signage was installed to prohibit the left-turn-out access. Design alternatives 1. Allow the left-turn-in to the Amon site and continue to prohibit the left-turn-out from the other service station with a second c-curb. This would rcduce left-turn storage for the southbound left-turn movement at SW 31th Street and would be the most expensive alternative to implement. However, it would be the safest way to accommodate the left-turn-in movement to the Amon site. 2. Allow a gap in the existing c-curb at the Amon site driveway. This would also allow the left-turn+out of the Amon site and may encourage the left-turn+out at the other service station, crossing three lanes to do so. Although this would be least safe alternative, it would also be the least costly to implement. 3. 00 not modify the c-curb, since it was a condition of the development. Implementation Alternatives Since this site access is on a state highway, WSOOT, not the City, would make the final decision as to whether to grant access. The cost of this process would vary depending on the level of data and design requested by WSOOT. For example, a full analysis for the SR 99 at S 332nd Street access cost the City $9000 for preliminary engineering. This presents alternatives as to bearing the cost of processing a Channelization Plan submittal and its implementation if approval is achieved. Alternatives are: A. The proponent, Mr. Amon, would bear these costs; B. The City would bear these costs; C. The costs would be shared in some fashion. Staff Recommendation: Authorize Alternative lA, whercin Mr. Amon would bc rcsponsiblc for pursuing a Channclization Plan revision from WSnOT to allow a left-turn-in movement without affecting access to other driveways. Committee Recommendatiou: Forward Option lA to the November I, 2005, City Council Consent Agenda. K:\LVTC\200S\11-07-0S Amon Access.doc -.----- . /~P /;(~ c-''''I~ Pf2-. . Dash Point Arco ~;/;) CL fAtr . 1600 S.W312ST RECE'~,4tnnl Federal Way W A ..~ Phone (253) 529-2475 SEP 2 3 05. . fEIlERALWAYPU~t: . ADMINISTRATION DIVI - Dear Council members. I am writing this letter in regards to Dash Point Arco Located on Dash Point 312Th Street and requesting for the partial removal of the C-curb, which is long over due. I approached the city approximately four or five months ago about the partial removal of the C-curb located to the west side of the business. Recently the traffic department has informed me that it would not be possible for them to remove since the C-Curb was part of my pennit. It is true but I only accepted the condition because I was under the impression that accepting this condition was the only way I could get the permits to build. I think we should look at this from a reasonable point of view. Ifpart of the C-curb were to be removed to give entry access only for traffic going southbound, what would be the affects ofit? I strongly don't believe there will be any negative affects. I can't imagine how an access point would increase risk of accident. If access is allowed traffic will back up to a center lane not the main lane of traffic. If traffic backs up it will be away from the intersection. We are only requesting enter only access, so traffic leaving from the west side will not be allowed to make a left turn from this access point. Further more I don't understand why my request would be a problem when the same access has been give to shopping area on 320th and Pacific Hwy. This access point is for traffic going west on 320th just before Hwy 99. I am sure traffic safety issue can not be an issue for my request since access point given on 320th and hwy 99 has higher traffic volume, traffic would have to drive over 3 lanes to enter, and if more then 4 cars are waiting to enter in shopping strip at he same time traffic would back up to the main lane of traffic. Two days ago I also realized that an access has been give on 336th and Hwy 99. Once again the same exact request that I have made. What is different about my situation? I don't think there is anything different, accept there is much less traffic volume. Please consider the following. a) If access is allowed this will not affect traffic going southbound, since traffic will only back up in the Center lane, and there is more than enough room. b) Traffic will back up away from the intersection. c) I am only requesting an entry only access. d) I will pay for the cost of removing the C-curb. d) The city has already allowed two similar access points. One on 320th and Hwy 99 and 336th and Hwy 99. I thank you very much for your time and understanding. I have great confidence in your judgment and reasonability. I am certain upon your closer examination you will find it would be unreasonable not to allow this access point. I would be delight to work with you on any suggestion you may have. I am hoping you will take this matter seriously and will respond promptly. If there is any question or concerns you might have please feel free to call me at (206) 856-4255 or contact me at the above address. Humbly & Sincerely yours Joe Amon . . ",. ~ -..c_.~: ""' -..<, n......", -~""':\\< ~ . ~ lj. . . .' ,'~J',,'.: _ . . ~ .,. .... , . '. . . .. a , ~ ...,......, .. . '. '" I ~ ~ .... :~., . "\ I I .. ", '!.". .. .....-. t. .".. iii '.' . .- ~ 0 ~~ lit .'. '.,. ~ 1; , .'. 0:..' &1 ~ . .... f , . ...., ;;."'~. . ",",~',:.. ; . . l I ~ MEETING DATE: November 15, 2005 ITEM# 51.. -_._--~~-~-~.~, CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: I-51 SR-18 I SR-161 Triangle Pro.iect Status CATEGORY: BUDGET IMP ACT: t8J CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ .................-........-...... ".."""""".."""""".". ................--.--.....-....... .............................................................................-...... ..............................................-...... ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated November 7, 2005. . ...m....",,,,,, ""."".....~ .............-..-........-............ ",...".,..,..".... ... .... .................................---.-.....--....- .........................................................................,...,.. ",. . .. ..... .. .......................--.-....... SUMMARYIBACKGROUND: Washington State Department of Transportation (WSDOT), in conjunction with Federal Highways Administration (FHW A), King County, and the cities of Federal Way and Milton, are in the process of evaluating the preferred alternative for the environmental process. The project would improve safety and reduce congestion in the 1~5 / SR-18 interchange and also divert traffic from the SR-18 (S 3481h Street) / SR-161 (Enchanted Parkway S / 161h Avenue S) intersection. At the February 7, 2005, Land Use and Transportation Committee meeting, the Committee was informed that alternative W4 was selected as the preferred alternative. The Committee requested WSDOT to consider two options to improve access from 1-5: one was a northbound off-ramp to Milton Road in the vicinity of S 3691h Street, and one was a southbound off-ramp to S 352nd Street. WSDOT analyzed the travel demand for adding the northbound off-ramp to Milton Road. The analysis found that roughly 100 vehicles per hour would use this ramp during the evening peak hour, thus it would not significantly improve operations at the remainder of the interchange. In addition, it would severely disrupt operations of the weight station and rest area, both of which would be prohibitively expensive to relocate. Therefore, WSDOT decided to abandon this option. WSDOT also investigated the travel demand for adding the southbound off-ramp to S 352nd Street. The analysis found that over 400 vehicles per hour would use this ramp during the evening peak hour, providing a significant benefit to the intersection of SR 161 and S 3561h Street. However, in reviewing the design, it was found that ramp would require significant deviations from WSDOT standards and prohibit all left-turn movements on S 352nd Street at the driveways to Costco and Home Depot. This would minimize the anticipated reduction in volume on SR 18. Given the significance of the deviations from standards required to construct this ramp, the likely opposition from adjacent businesses and the impacts to the intersection of SR 18 and SR 161, WSDOT decided to abandon this option. Abandonment of the S 3520d Street off-ramp option has heightened focus on the operation of the SR 161 at S 3561h Street intersection. Interim improvements to this intersection were constructed by Federal Way School District to mitigate impacts of Todd Beamer High School. These improvements were anticipated to exceed the City's Level of Service (LOS) standard by 2009. Therefore, the City's adopted Transportation Improvement Plan includes a project that would add a second northbound left-turn lane from Enchanted Parkway to S 356111 Street and widen S 3561h Street to five lanes between SR 99 and SR 161. However, the addition of volumes from the southbound off-ramp would cause this intersection to fail by the design year (2030) of the Triangle Project. Several alternatives have been analyzed by WSDOT, with three alternatives remaining. The simplest alternative is to relocate 16th A venue S to create a 5-1cgged intersection controlled by traffic signals. In 2030, this would operate within WSDOT's LOS standard, but not the City's. It should be noted that, technically, as an off-ramp to a Highway of Statewide Significance, this intersection would be exempt from the concurrency requirements of the Growth Management Act. In order to meet the City's LOS standard, SR 161 would have to be widened to six lanes with raised medians between SR 18 and Milton Road S. A second alternative is to construct a 3-lane roundabout, potentially the fIrst one in Washington State. WSDOT has concerns about how well this would operate, and in order to assuage some of these concerns, proposes to realign 16th Avenue S approximately 500 feet to west. However, the LOS is significantly better than any signalized alternative, although it would still not meet the City's LOS standard. A third alternative would be to realign 16th Avenue S and keep the intersection of SR 161 and S 3561h Street as a signalized intersection. Again, this would not meet the City's LOS standard in 2030, but would meet WSDOT's LOS standard. As with the 5-legged intersection, in order to meet the City's LOS standard, SR 161 would have to be widened to a 6-1ane divided facility between SR 18 and Milton Road S. Based on all three alternatives not meeting the City's LOS standard, the project's Technical Advisory Committee adopted the 5-1egged signalized intersection alternative as most cost-effective. The implication to the City is that, if the City chose to meet the City's LOS standard, SR 161 would have to be widened to 6 lanes between SR 18 and Milton Road S by 2030. Expert reports are being prepared for the environmental document, with a proposed release date of August 2006 for the Draft Environmental Assessment, and issuance of a Finding of No Significant Impact by January 2007. """"..""'"."",,,,, . .. ......,.,'"."'"""....""",."''''''''''",,'''''' ""m""",...""".."" no ...... .................. .............. ... .",.,,,,,,,,,,, ."..........................................__....._ ..................__._......._m.. CITY COUNCIL COMMITTEE RECOMMENDATION: At its November 7, 2005 meeting, the Land Use and Transportation Committee recommended that the City Council be presented with the current project status. . ........._....... ................................._....._......_..._.,._mm......_...__..._......._.......__..._..._.._..........._.....__._...... .................-...-...... ..............................-...........-.......-......... .........................-.....--.-.........-..-.. PROPOSED MOTION: For information only. -----~ ..........................-...- ..........................."'."...""'"",.""''''"""'''"",,..",.,,.,,, .........................................................-... CITY MANAGER APPROVAL: , (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading 0 T ABLEDillEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # ~-,.......' RESOLUTION # REVISED - 05/10/2001 ,,~~"-'Y'~,"~.,., .....,., ,_ ~.__,__ ~''',.~'~...,-,~ CITY OF FEDERAL WAY MEMORANDUM ._~",.,-"..,--- DATE: November 7, 2005 TO: Land Use and Transportation Committee VIA: David H. M~ Manager FROM: Rick Perez, P.E., City Traffic Engineer ~ SUBJECT: 1~5 / SR-18 / SR-161 Triangle Project Status .~,._-_._,,-~..,._~~,~- - POLICY QUESTION: For information only. BACKGROUND: Washington State Department of Transportation (WSDOT), In conjunction with Federal Highways Administration (FHW A), King County, and the cities of Federal Way and Milton, are in the process of evaluating the preferred alternative for the environmental process. The project would improve safety and reduce congestion in the 1-5 / SR-lS interchange and also divert traffic from the SR-lS (S 34Sth Street) / SR-161 (Enchanted Parkway S / 16th Avenue S) intersection. At the February 7, 2005, Land Use and Transportation Committee meeting, the Committee was informed that alternative W4 was selected as the preferred alternative. The Committee requested WSDOT to consider two options to improve access from 1-5: one was a northbound off-ramp to Milton Road in the vicinity of S 369th Street, and one was a southbound off-ramp to S 352"d Street. WSDOT analyzed the travel demand for adding the northbound off-ramp to Milton Road. The analysis found that roughly 100 vehicles per hour would use this ramp during the evening peak hour, thus it would not significantly improve operations at the remainder of the interchange. In addition, it would severely disrupt operations of the weight station and rest area, both of which would be prohibitively expensive to relocate. Therefore, WSDOT decided to abandon this option. WSDOT also investigated the travel demand for adding the southbound off-ramp to S 352"d Street. The analysis found that over 400 vehicles per hour would use this ramp during the evening peak hour, providing a significant benefit to the intersection of SR 161 and S 356th Street. However, in reviewing the design, it was found that ramp would require signifIcant deviations from WSDOT standards and prohibit an left-turn movements on S 35200 Street at the driveways to Costco and Home Depot. This would minimize the anticipated reduction in volume on SR 18. Given the significance of the deviations from standards required to construct this ramp, the likely opposition from adjacent businesses and the impacts to the intersection ofSR 18 and SR 161, WSDOT decided to abandon this option. Abandonment of the S 352nd Street off-ramp option has heightened focus on the operation of the SR 161 at S 356th Street intersection. Interim improvements to this intersection were constructed by Federal Way School District to mitigate impacts of Todd Beamer High School. These improvements were anticipated to exceed the City's Level of Service (LOS) standard by 2009. Therefore, the City's adopted Transportation Improvement Plan includes a project that would add a second northbound left-turn lane from Enchanted Parkway to S 356th Street and widen S 356th Street to five lanes between SR 99 and SR 161. However, the addition of volumes from the southbound off-ramp would causethis intersection to fail by the design year (2030) of the Triangle Project. Several alternatives have been analyzed by WSDOT, with three alternatives remaining. The simplest alternative is to relocate 16th A venue S to create a 5-1egged intersection controlled by traffic signals. In 2030, this would K:\LUTC\200S\11-07-0S Triangle Project Status.doc operate within WSDOT's LOS standard, but not the City's. It should be noted that, technically, as an off-ramp to a Highway of Statewide Significance, this intersection would be exempt from the concurrency requirements of the Growth Management Act In order to meet the City's LOS standard, SR 161 would have to be widened to six lanes with raised medians between SR 18 and Milton Road S. A second alternative is to construct a 3-lane roundabout, potentially the first one in Washington State. WSDOT has concerns ahout how well this would operate, and in order to assuage some of these concerns, proposes to realign 16th A venue S approximately 500 feet to west However, the LOS is significantly better than any signalized alternative. A third alternative would be to realign 16th Avenue S and keep the intersection ofSR 161 and S 356th Street as a signalized intersection. Again, this would not meet the City's LOS standard in 2030, but would meet WSDOT's LOS standard. As with the 5~legged intersection, in order to meet the City's LOS standard, SR 161 would have to be widened to a 6-1ane divided facility between SR 18 and Milton Road S. Expert reports are being prepared for the environmental document, with a proposed release date of June 2006 for the Draft Environmental Assessment WSDOT staffwill be present to provide a brief presentation and answer any questions the Committee may have. Staff Recommendation: This item is for information only. However, if additional opportunity for comment is desired from the City Council, this item could move forward to the November 15,2005 City Council Consent Agenda. Committee Recommendation: This item is for information only. K:\LUTC\2005\1l-07-0S Triangle Project Status. doc ~.ft. MEETING DATE: November 15th, 2005 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Undergrounding Utilities on WSDOT Pacific Highway South Project CATEGORY: BUDGET IMPACT: D CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION 0 PUBLIC HEARING Expenditure Amt,: $ [8J CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ...........~~-~......, ..................................-...... ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated November 7th, 2005. ...""""""'",, .........__...~.m.. ..........................---.... " """"""""'''''...'''..".,..,.... SUMMARY/BACKGROUND: The design for the Pacific Highway South (WSDOT Section) S. 272nd St. to S. 284th St. project started in 2001 before this area and segment ofroad was annexed to the City of Federal Way. As a result, this project has not in the past, nor is currently, listed on the City's Transportation Improvement Plan. Washington State Department of Transportation (WSDOT) is the lead agency on this project and funding for this project is primarily provided through the nickel gas tax by thc state legislature in the amount of $15,000,000. As early as 2001, City of Federal Way staff requested WSDOT to design this segment of Pacific Highway South consistent with the City's Comprehensive Plan and street design standards. The request was based on this segment of road being located in the city's Potential Annexation Area (PAA) and that it will abut future phases of the city's planned improvements on this corridor. Over the past four years the City and WSDOT engaged in numerous discussions regarding the design of this segment of Pacific Highway South. In January 2006, the City annexed the area, including this portion of Pacific Highway South. The design standards discussed included: roadway cross section, landscaping with specific attention to street trees in the median and planter strip, adequate u-turn radii, placement and type of street luminaires, signal interconnect and other miscellaneous design issues. Incrementally, WSDOT has agreed to incorporate many of the design elements requested. However they are not agreeable to undergrounding the overhead utilities, and landscaping including planting of street trees in the planter strip and median. WSDOT cited their reasons for not including these elements as: a lack of project budget, internal policies regarding street trees, and the 18th amendment of the Washington State Constitution which has been interpreted to prohibit the use of gas tax revenue for non-transportation uses. WSDOT did offer that they would be willing to include the undergrounding of overhead utilities and planting of street trees in the planter strip in the project using a Local Agency Agreement (LAA) if the City agreed to fund these elements. WSDOT also encouraged the City to make these decisions as soon as possible due to the project being scheduled for advertising in April of 2006. The City Manager then requested a meeting with WSDOT to further discuss the remaining design elements. On August 25th, 2005 a meeting was held with Doug MacDonald, Secretary of Transportation, Ron Paananen, Assistant NW Region Administrator, and Tracey Eide, State Senator for the 30th District. At this meeting Doug MacDonald indicated he would review WSDOT's position on undergrounding of overhead utilities and planting of street trees. On October 31 s" 2005, the City received Secretary MacDonald's decision regarding the two outstanding items requested by the city. In short, WSDOT did not change their previous position on undergrounding of overhead utilities or on street trees. (Sec attached letter.) Given the amount of time it took to negotiate the various design elements coupled with the relatively long timeframe to get Secretary MacDonald's final decision, the potential to include the undergrounding of the overhead utility in WSDOT's project may not be possible without affecting their scheduled advertising date of April 2006. Based upon Council direction to fund the undergrounding, staff will coordinate with WSDOT and PSE to determine if this project element can still be included in the overall project within the April 2006 time frame. Staff believes the street trees in the planter strip could be accomplished with this timeline. PROJECT COST: UTILITY UNDERGROUNDING Design (PSE, Qwest, Comcast) $ 100,000 Year 2006 construction $550,000 Sales Tax (Zi),8.8% $57,200 10% Construction Contingency $71 ,500 TOTAL UNDI!:RGROUNDING ESTIMATI!:D COSTS $786,500 STREET TREES (PLANTER AREA ONLY) Trees Estimated Cost $80,000 Sales Tax (q}8.8% $7,040 Total STRl<:ET TREES Estimated Costs $87,040 POSSIBLE FUNDING SOURCE: The only unallocated funding source available in the 2005/2006 budgets lor this project would he from the Unappropriated Transportation Capital Fund which totals $1,150,996.00. This funding source is the accumulation of saving from completed transportation projects. Utilizing this source of funding for this project will impact other capital improvement projects. Most notable would be a potential funding shortfall for Pacific Highway Phase Ill, matching future grant funds for Pacific Highway Phase IV, S.3481h St. at 1st Ave. S., S.356th St. at SR99, City Center Access and 21,t Ave. extension at SW356tl1 St. OPTIONS: 1. Authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overheacl utilities and the planting of street trees in the planter strip area within the Pacific llighway South 284111 Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 2. Authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead utilities with no street trees in the planter strip area within the Pacific Highway South 284111 Street to South 272nd Street project. Also authorize staff to transfers the required fund froln Unappropriated Transportation Capital Fund. 3. Authorize staff to enter into a Local Agency Agreelnent with WSDOT to include planting of street trees in the planter strip area within the Pacific Highway South 284111 Street to South 272ml Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 4. Do not authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead utilities and/or street trees within the Pacific Highway South 284111 Street to South 272nd Street project and provide direction to staff. CITY COUNCIl.l COMMITTEE RECOMMENDATION: At its November 7t\ 2005 meeting, the Land Use and TranspOliation Committee forwarded the following recommendations: 1. Authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead uti lities and the planting of street trees in the planter strip area within the Paeitie Highway South 2841h Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 2. Directed staff to investigate the willingness of WSDOT to add the undergrounding of overhead utilities to their project due to the possible impact to the project construction schedule and rep0l1 to the Council at the November 15 Council meeting. 3. Directed statf to provide the counci I at the November IS Councillneeting with specific projects that wi II he impacted due to transfer of money PROPOSED MOTION: Authorize staff to enter into a Local Agency Agreement with WSDO'f to include lllldergrounding of overhead utilities and the planting of street trees in the planter strip area within the Pacific lIighway South 284tl1 Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. CITY MANAGER APPROV AL'~- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 51' . 1 readmg 0 T ABLEDillEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING ((Jr(linances on(y) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 "._'-','-'.'. CITY OF FEDERAL WAY MEMORANDUM ._.^'"'-,------~_.'.._...~~--_.__._-_._-_..",_.~,...~ -~---~-~_...,',"""'~..~"...._'-~--_._-----~~._-,._~.'..-.-.,,--..- DATE: November 7, 2005 TO: Land Use and T ansportation Committee VIA: David H. Manager FROM: Cary M. Roe, P , Public Works Director ~ SUBJECT: Undergroundillg Utilities on WSDOT Pacific Highway South Project POLlCY QUESTION: Should the Council authorize funding for the undergrounding of overhead utilities and install street trees in the planter strip for the Pacific Highway South (WSDOT Section), S. 272nd S1. to S. 284tl1 S1. project? BACKGROUND: The design for the Pacific Highway South (WSDOT Section) S. 272nd St. to S. 284111 S1. project started in 2001 before this area and segment of road was annexed to the City of Federal Way. As a result, this project has not in the past, nor is currently, listed on the City's Transportation Improvement Plan. Washington State Department of Transportation (WSDOT) is the lead agency on this project and funding for this project is primarily provided through the nickel gas tax by the state legislature in the amount of$15,000,000. As early as 2001, City of Federal Way staffrequested WSDOT to design this segment of Pacific Highway South consistent with the City's Comprehensive Plan and street design standards. The request was based on this segment of road being located in the city's Potential Annexation Area (PAA) and that it will abut future phases of the city's planned improvements on this corridor. Over the past four years the City and WSDOT engaged in numerous discussions regarding the design of this segment of Pacific Highway South. In January 2006, the City annexed the area, including this portion of Pacific Highway South. The design standards discussed included: roadway cross section, landscaping with specific attention to street trees in the median and planter strip, adequate u-turn radii, placement and type of street luminaires, signal interconnect and other miscellaneous design issues. Incrementally, WSDOT has agreed to incorporate many of the design elements requested. However they are not agreeable to undergrounding the overhead utilities, and landscaping including planting of street trees in the planter strip and median. WSDOT cited their reasons for not including these elements as: a lack of project budget, internal policies regarding street trees, and the 18th amendment ofthe Washington State Constitution which has been interpreted to prohibit the use of gas tax revenue for non-transportation uses. WSDOT did offer that they would be willing to include the undergrounding of overhead utilities and planting of street trees in the planter strip in the project using a Local Agency Agreement (LAA) if the City agreed to K:\LUTC\200S\11-07-0S Undergrounding Utilities on WSDOT Pacific Highway South Project. doc fund these clements. WSDOT also encouraged the City to make these decisions as soon as possible due to the project being scheduled for advertising in April of2006. The City Manager then requested a meeting with WSDOT to further discuss the remaining design elements. On August 25th, 2005 a meeting was held with Doug MacDonald, Secretary of Transportation, Ron Paananen, Assistant NW Region Administrator, and Tracey Eide, State Senator for the 30th District. At this meeting Doug MacDonald indicated he would review WSDOT's position on undergrounding of overhead utilities and planting of street trees. On October 31 S\ 2005, the City received Secretary MacDonald's decision regarding the two outstanding items requested by the city. In short, WSDOT did not change their previous position on undergrounding of overhead utilities or on street trees. (See attached letter.) Given the amount oftime it took to negotiate the various design elements coupled with the relatively long timeframe to get Secretary MacDonald's final decision, the potential to include the undergrounding of the overhead utility in WSDOT's project may not be possible without affecting their scheduled advertising date of April 2006. Based upon Council direction to fund the undergrounding, staff will coordinate with WSDOT and PSE to determine if this project element can still be included in the overall project within the April 2006 time frame. Staff believes the street trees in the planter strip could be accomplished with this timeline. PROJECT COST: UTILITY UNDERGROUNDING Design (PSE, Qwest, Comeast) $100,000 Year 2006 construction $550,000 Sales Tax @8.8% $57,200 10% Construction Contingency $71,500 TOTAL UNDERGROUNDING ESTIMATED COSTS $786,500 STREET TREES (PLANTER AREA ONLY) Trees Estimated Cost $80,000 Sales Tax @8.8% $7,040 TOTAL STREET TREES ESTIMATED COSTS $87,040 POSSIBLE FUNDING SOURCE: The only un allocated funding source available in the 2005/2006 budgets for this project would be from the Unappropriated Transportation Capital Fund which totals $1,150,996.00. This funding source is the accumulation of saving from completed transportation projects. Utilizing this source of funding for this project will impact other capital improvement projects. Most notable would be a potential funding shortfall for Pacific Highway Phase Ill, matching future grant funds K:\LUTC\2005\11-07-0S Undergrounding Utilities on WSDOT Pacific Highway South Project.doc _.,_._-----,---- for Pacific Highway Phase IV, S.348th St. at 1 sl Ave. S., S.3561h St. at SR99, City Center Access and 21 sl Ave. extension at SW3561h St. OI)TIONS: 1. Authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead utilities and the planting of street trees in the planter strip area within the Pacific Highway South 2841h Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 2, Authorize staff to enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead utilities with no street trees in the planter strip area within the Pacific Highway South 2841h Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 3. Authorize staff to enter into a Local Agency Agreement with WSDOT to include planting of street trees in the planter strip area within the Pacific Highway South 2841h Street to South 272nd Street project. Also authorize staff to transfers the required fund from Unappropriated Transportation Capital Fund. 4. Do not authorize staffto enter into a Local Agency Agreement with WSDOT to include undergrounding of overhead utilities and/or street trees within the Pacific Highway South 2841h Street to South 272nd Street project and provide direction to staff. STAFF RECOMMENDATION: As this is a policy issue, staff is not making a recommendation, but rather seeks direction on how the committee would like to proceed. COMMITTEE RECOMMENDATION: Forward the Committee recommendation to the November 15,2005 City Council Consent Agenda K:\LUTC\2005\1l-07-05 Undergrounding Utilities on WSDOT Pacific Highway South Project. doc ~ ~~ W Washington State ~" Department of Transportation I ~~ Douglas 8, MacDonald Secretary of Transportation ( , October 27,2005 1 v. n '1/'1/. ~V.;l'\AVl.vva.~lJV Mr. David Moseley, City Manager City of Federal Way P.O. Box 9718 Federal Way, W A 98063-9718 Dear Me Moseley: This letter is to follow-up on our discussion regarding the upcoming Washington State Department of Transportation (WSDOT) project on SR 99 in the City of Federal Way (City). This nickel- funded project became more complicated when the City annexed this section of highway after it was approved by the Legislature. I was happy to hear that WSDOT project staff have coordinated with the City and have been able to resolve many issues the City had with the project. Among those, we have included the additional right-of-way for a wider sidewalk, planting strip on the east side of the highway and fiber optics for signal interconnection. When we met, you brought up two remaining issues that the City has with the project as currently planned by WSDOT; the under-grounding of utilities and inclusion of street trees in the project. We have carefully reviewed the utility issue and we have concluded that we cannot use state gas tax funds to include this work on the project. We have consistently (across the state) declined to pay for under-grounding, based on court decisions restricting the use of state gas tax funds for highway purposes only. During our meeting you suggested that federal funds had previously been received by the City of Federal Way for work on SR 99 that could be substituted for state gas tax funds to avoid the prohibition against using the state gas tax for non-highway purposes. This is not financially feasible since we are currently struggling to stay within the legislatively approved project budget. The only way the under-grounding of utilities can be included is if the City provides the additional funds to the project for this purpose. This is also true for the funding of the street trees requested by the City. We discussed the design issues with the State Design Engineer, and he has concluded that since the City has full responsibility outside the curb, and has adopted street trees as a standard design element for SR 99, it would not be considered a deviation to include them in the project. According to WSDOT's Roadside Classification Plan, WSDOT would not include trees within the recovery zone defined for this roadway as the first ten feet beyond the curb. I understand that the City has adopted a standard design for SR 99 that does include street trees. Therefore, in accordance the City/State agreement, WSDOT would include the tTees in the project if the City provides the funding. I regret that we are unable to comply with these two City requests. HECE.IVH . ~ f31#.~ OCT ~3 1 2005 ouglas . MacDonald CITY OF FC[)E:i'iP,! ',Il/,' Secretary of Transportation CITY MA"!n. r.;~(."c CP':ICF MEETING DATE: November 15, 2005 ITEM# b b. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 21 st Avenue SW Extension - SW 356th Street to 22nd A venue SW Right of Way Acquisition CATEGORY: BUDGET IMPACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Am..: $ [gJ CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ...................................-...... "."".,,"'...."'.... ATTACHMENTS: Right of Way Plan and parcel list. ,.."""..."'".". .......................-............-.-....... .. . . ...... ................................_.._......__...m~....... ........... """"""',,,,,"'..'" SUMMARYIBACKGROUND: This proposed street improvement project involves the extension of a 2-lane collector street section from SW 356th Street to 22nd Avenue SW. The traffic signal will be modified to accommodate the added lanes in the project, and will also include curb, gutter and sidewalks, street lights and street trees. Construction of the 21 st A venue Southwest Extension (Southwest 356th Street to 22nd A venue Southwest) project is currently planned to begin during the summer of 2006 if grant funding from Hazard EI imination and Safety Program (HES) is approved. Consequently, property acquisition must be completed no later than the end of April 2006. There are a total of 4 parcels, which will require negotiation for 21 st A venue Southwest Extension (Southwest 356th Street to 22nd Avenue SW) project. Appraisals are completed and reviewed. Staff is prepared to proceed with negotiations following Council authorization. ........................-....... ................................................................................... ...,,,,,,,,,.,,, ...............-.-......-....... ........................................................................................................................................................................".............".."""""......"'..."....... CITY COUNCIL COMMITTEE RECOMMENDATION: N/A ................._...._........___._m.... . '"'''' "",,,,,,,,,.,,........_, .............-.-.....- . . ................. .............. ..... ..................... ....... ......... n. ....... ......... .. . .........................................................................~...... "''' """.."""'""""".".,,. PROPOSED MOTION: "I hereby move to direct and authorize the City Manager, or designee, to enter into any necessary purchase documents, as approved the City Attorney, for the acquisition ofreat properties required in connection with the 21st Avenue SW extension (SW 356th Street to 22nd Avenue SW) project." - -'~--- . ....... ................_.._~_..__....._..._- CITY MANAGER APPROVAL: 1 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d' . rea mg 0 T ABLED/DEFERRIWINO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # ....,,~. RESOLUTION # .-. REVISED - 05/10/200 I 21 st Avenue SW Extension (SW 356th Street to 22nd Avenue SW) Right of Way Aquisition EXHIBIT A 252103 - 9022 252103 - 9058 252103-9011 252103-9050 Page 1 of 2 I or I ................. ..... -~- I .. ~, ... ..-_'J" ~.' I ."z ? '" . ~"j I :\ a ' ..~~ Q i5 · 8~~ ~ :i:,Q...:-'-I.. /. "- -1- I " :>~ o '* I ","lL. _ " .00 ~J~ I 0 · 0 I a _ . > <W~ ",,,, 5.'z w <n I "~2 i ~~ _ _ f oo+st~ .. ,: .a'or _ ...., 3 r' L .rros _ ~ ~~ ----- - -----rr- - -'~ 1.29 s ,J .9l.90.00 soon ~.~.~.~.~.~.~.~.~ --- > I -------,>-,., ''''~ . ! ~ ",,,... . ~ r J "\ ;g' ' '. , iQ)~ I i ~ ~ = '" ;:i r m1f IJ!1iJ .' 1:--'''' ~ < ' u) : tJo> MdI ~ I ' :'~ ';' ~. ~. '1 l>: " ' '" I '" nnn . I I:.:....... g: = ^ ~ ..... ' . '" ........ I; --...,.:....".. 1M c ~,' '.. ..,1 ~ ~ ,;g"' " ifi " I '" E &;' .. > ' -I ~ .' F" " N c@.~ ~ I f -<8: .:: ~" ~. ,~ ' ~ " ,'" ,," @'" I I. "'-< ;: ~ C E "'" .," - _' . 'I ~ " ci .' ~.. ~. /' E < ,,~ f!J ~ \ ~ ~ 'Ie Ll.. " ' N" < ~ ~. +~ ! ~~.~.~.... 0"" I - ~'- - ,,;. I -~'~.... ,- -~..- .~ ,..___ I'l - ''--'L...~... I '-M.S3AvaNC-'-'-~-~~~ , " GO- I ~t; ~:- '~I -,-I. I'l "" ."' - ' - - /' - ~/-/ 2: '" ' ~. <:( '--' o./, v -..J 0 <> c>:",G~ Q -+- ",'C/ ~i-'I' 0/ L.J...... -; o ' ~ VJ ~ ~ ~ ~-~. ~ ~ 3....1:;t: 3 In ~di ~~gfi a HH ~i P ~ ~H~!~@~~~~ . --' !UIHh~ii I ! II ~ II 'II .' I'. :. ,I ,,$.Q II ;: I 13 1"""""':_,,-, ~_L~ ~!IMS..Y..ll.ll(lo~N~ ' ....LI-lI.~'\l(I..... __.n MEETING DATE: November 15, 2005 ITEM# 1 .......y.,"u.,""""'......_........__.__..~~......,..,......n...__._......_._.._.._..... ,y""""""....,,__.__...._.__.... ..........".."'''.,......_......._ ....................'''.....".r'''''".........__......._._.............~.u......,""',....""'".,,,.,,_,.,..., ,.....-..."............--..----.-.......~.---~-......................"".......,. """........"'".,.".,",."...""'n'...... .......,-.-..-..-------..- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2005-2006 Mid-Biennium Budget Adjustment, Public Hearing .-..-...-...........-... ..,..".,',...".._._._-_.__.~,..............,....,...."''''''''"..._._._...................,......,',.~.,..,_..__........ """"""',.~.._.._,-----_........................".."......"." ..,..-,----..- . _...__..._.___._..._..._.......................u. "'...,........,.....""........"""'..n....__.,.,.,_..."......_._.._.____...._.__.._,_..._..___._.._ CATEGORY: BUDGET IMPACT: D CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION [gJ PUBLIC HEARING Expenditure Amt,: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ _..._._......._..............""""....."'..,_...,._..__.._........................"....,,'" ......"_.._......_.._....._...y.......,.,.. ".",.~..__.__.._...._.._..._._..y.....,"...,.."'..."'_.'.'.n......._...____.._.....................,................... "',""'.n.."'n"...~ "'''."'''''n''.r______._..___._.__.....__.._____.._....... ....................~........,...,",....,",...,',..."..."..."'''..'''..,''''"....."..._.,"_ ,~!!_~~!!,~~~:r~:__,~~~,~,~!,~~1~~~~!.,,"""'''''_________-___" """",,,,,,,,"',,,,,,,,"'''',,,_______________,,,",,,,,,,,,,,,,,,"'''''''''''''''''''''''''''''''''''''''"'',",._-" ",,-- ----.------------ ------------,. SUMMARYIBACKGROUND: As required by state laws, cities adopting biennial budget much review and make necessary adjustments to their adopted budgets before the end of the first year of the biennium. Staff has present to Council the recommended adjustments and Council has commenced budget deliberation process and is accepting any comments from the public at this meeting. The calendar for budget deliberation has been published and is attached herein. .............,..,"'",...", ...........--.-..-....... ..........""".."'..."""".....,.-.-.-.....-.-.-- ...................""'.,......,.......-.............--....-.- ............. """",.,...."...,. .......--...-.----......-..-..................-..-....- ... .....""",.,,,,,..,,......,,,,,.....,,,....,,.."'..,,.. ,."'.""...,....,....-.......-..., .............-.....-...-......----.- ................-..,.........-......-.-..-...... CITY COUNCIL COMMITTEE RECOMMENDATION: NA ....."'.'"'......"...-.........-...--..................'''...''''''..."""., ...................-.....................",..,.,."".".""....-..-.--.--.- ....................,...""'.......".--,..,--.-- ............-.............................."'.""""..,..."""""',"'''',.,,'''.,,"....,.. . ........."......-......,.-...-.-..........-..-...-..-..-.--,-....-.- ............................~....... .. ...... . .. ..,,,.....,....,..........,.,,,... """"""".." PROPOSED MOTION: NA ~~~;;~;~:;:__~______m____ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED COUNCIL BILL # o DENIED 1ST d' rea 109 o T ABLED/DEFERRED/NO ACTION Enactment reading o MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 -- PUBLIC NOTICE CITY OF FEDERAL WAY CITY COUNCIL -- 2005/2006 MID BIENNIUM BUDGET ADJUSTMENT PUBLIC MEETINGS ***** The following meetings have been scheduled to consider the City of Federal Way's 2005-2006 biennial city budget: November 1.2005 - REGULAR MEETING - 7:00 p,m, - Proposed mid-biennium budget adjustment presented to Council (available to public) - PUBLIC HEARING (preliminary) proposed mid-biennium budget/revenue sources/property tax rate NOVEMBER 14. 2005 - SPECIAL MEETING - 6:00 p,m. - Council Deliberations (Please note that the rel!ular Parks Recreation/Human Services/Public Safetv Committee meetinl! will start at 5:00 PM) NOVEMBER 15. 2005 - SPECIAL MEETING - 5:00 P,ID. - Council Deliberations NOVEMBER 15. 2005 - REGULAR MEETING - 7:00 p.m. - PUBLIC HEARING (required by RCW 35A.34) Mid-Biennium Budget/property tax rate - Introduction Ordinance/2005-2006 mid-biennium budget adjustment - Introduction Ordinance/2005 property tax rate DECEMBER 6. 2005 - REGULAR MEETING -7:00 p.m. - Enactment ordinance/2005-2006 biennial budget - Enactment ordinance/2005 property tax rate - Resolution/fee schedule amendment All meetings will be held at City Hall, 33325 - 8th Avenue South, Federal Way, Washington. CITIZEN COMMENT WILL BE ACCEPTED AT ALL BUDGET MEETINGS. Laura Hathaway City Clerk 253-835-2540 Published in the Federal Way Mirror October 22nd and 29th, and November 9th, 2005. MEETING DATE: November 15, 2005 ITEM# geL -- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2005-06 Mid-Biennium Budget Adjustment ....,................ .......,......................................., ".".,',..v"...... CATEGORY: BUDGET IMPACT: 0 CONSENT [g] ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ATTACHMENTS: Ordinance and budget adjustment exhibits A & B. SUMMARY/BACKGROUND: This is an ordinance for the adjustmcnt of the 2005-06 Budget. This adjustment will: 1) incorporate itcms that have been previously approved by Council during the year; 2) add continuation of (me-time programs that were funded by City Manager's Contingency in 2005; and 3) adjust revenues and expenditures estimatcs to reflect updated economic condition and necds. CITY COUNCIL COMMITTEE RECOMMENDATION: N/A. PROPOSED MOTION: "I move for the approval ofthe ordinance to second reading and adoption on Decelnber 6, 2005." CITY MANAGER APPRO V AL: ~ ~"'\I'== (BELOW TO BE COMPLETED Bye/TY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 1 ST I' ---_.,'~~ ..'~- DENlI~D - rca( mg 0 -~- T ABLED/DEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # ---,~....,~ .",.,.- RESOLUTION # . ,,~~ REVISED - 05/10/2001 .-- ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2005~06 BIENNIAL BUDGET (AMENDS ORDINANCE NOS. 04-469 and 05-482). WHEREAS, certain revisions to the 2005-2006 Biennial Budget are necessary; and WHEREAS, these revisions are a result of the mid-biennium budget adjustment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Amendment. Exhibits A & B (2005 and 2006 Revised Budgets) in Ordinance 05-482, are hereby amended to Exhibits A - December Revised Budgets and B ~ December Revised Budgets to adopt a revised budget for the years 2005-2006. Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion ofthis ordinance or the invalidity ofthe application thereofto any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. ORD.# ,PAGE 1 Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,2005. CITY OF FEDERAL WAY MAYOR, DEAN MCCOLGAN ATTEST: CITY CLERK, LAURA HA THAW A Y APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Klordin\2005\05 _.06 Mid-Bien Budget ORD.# , PAGE 2 MEETING DATE: November 15,2005 ITEM# t1, ~,.'"~. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2006 Property Tax Levy CATEGORY: HUDGET IMPACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Rcq'd: $ ATTACHMENTS: 2006 Property Tax Levy Ordinance SUMMARY/BACKGROUND: The City Council held public hearings on November I st and Novcmber 15th on the proposed 2005/06 mid-biennium budget adjustment and 2006 proposed property tax levy. The 2006 proposecl propcrty tax levy is based on the 1 % increase plus new construction and annexations, and would result in a clecrease in the tax rate from $1.27 to approximately $1.22 per $1000 of assessed valuation. CITY COUNCIL COMMITTEE RECOMMENDATION: PROPOSED MOTION: I move the proposed ordinance to second reading and adoption at the next regular meeting on December 6,2005. CITY MANAGER APPRO V AL: \OfV\ '"-""= (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE] COVNCIL ACTION: D APPROVED COUNCIL BILL # D ST ~." DENIED l' reading _,..~,'WN.'. D "'=-~ TABLEOIDEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances on(y) ORDINANCE # ."..~ RESOLUTION # .".~".,~ REVISED ~ 05/10/2001 .,,'~'.-~ k:\fin\0506budget\ordinance\2006 ptytx agbilldoc ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITYOF FEDERAL WAY, WASHINGTON, FIXING THE PROPERTY TAX AMOUNT FOR THE YEAR 2006, WHEREAS the City Council ofthe City of Federal Way has met and reviewed all revenue sources and examined all anticipated expenses and other obligations for the 2005/06 biennium; and WHEREAS the City Council, in the course of considering the biennium budget, conducted public hearings on November 1, 2005, and November 15, 2005 for the proposed property tax levy for 2006, and proposed revenues expenditures for the biennium;and WHEREAS the City Council, after hearing and duly considering all relevant evidence and testimony, determined that it is necessary and advisable to authorize an increase in regular property tax levy consistent with the limit factor prescribed by RCW 84.55.0101 to discharge the expected expense and obligations of the City; now, therefore, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Levy. There shall be and there is hereby levied against the property in the City of Federal Way, Washington, a municipal regular property tax for the year 2006 for the purposes of paying expenses and discharge obligations of the City in the amount of Eight Million Seven Hundred and Seventy Thousand Dollars ($8,770,000). The levy amount includes (1) an increase in property tax revenue from the previous year of Eighty-Two Thousand, Three Hundred and Twenty Two Dollars ($82,322) or ORDINANCE NO. , Page 1 one percent (1 %), (2) new construction and improvements to property, (3) any increase in the value of state assessed property, and (4) amounts authorized by law as a result of any annexations that have occurred, as well as applicable refunds already made. Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity ofthe remainder ofthe ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,2005. CITY OF FEDERAL WAY MAYOR, DEAN MCCOLGAN ATTEST: CITY CLERK, LAURA HATHA WAY ORDINANCE NO. _, Page 2 APPROVED AS TO FORM: CITY ATTORNEY, P A TRlCIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: k\ordin\2005\2006 propertytx.doc ORDINANCE NO. , Page 3 MEETING DATE: November IS, 200S ITEM# f(J. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Proposed Twin Lakes Golf & Country Club Franchise .. ...."""""""""'""""...""."',, CATEGORY: BUDGET IMP ACT: D CONSENT ~ ORDINANCE Amount Budgeted: $ D RESOLUTION PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS U OTHER Contingency Req'd: $ ................................................................................................ .....'n""'...."". """""""""",,,,,,,,,,,,,,,,,,,,,,,,,...,,,...,,,,.,,,,,..,,.,... ................--.....-..--....... ATTACHMENTS: Memorandum to the Finance, Economic Development and Regional Affairs Committee (FEDRAC) dated October 25(\ 2005 '" . ....."" """""",,,,,,,,,,,.,,,.,,"" ....m....... ...m...... ..... ....................._....... ....,....._......_...__..........._.........._._..._ ....................___........_ .....................................................,....- ..................... "........""'""""'"",,.."'.,,,.... """............................................- SUMMARYIBACKGROUND: The basic terms of the proposed franchise are as follows: 1. Equipment. The franchise would permit TLG&CC to construct and maintain irrigation and equipment that is existing and to repair and install new facilities. 2. Consideration. TLG&CC will pay the City's administrative costs and expenses in preparing and approving the franchise and any permits. TLG&CC will also relocate its facilities at the City's request, at TLG&CC's cost, and repair any damages it causes to the right-of-way, also at its own cost. 3. Insurance. TLG&CC will maintain insurance of$l Million combined single limit for commercial general liability and $1 Million for automobile insurance. If additional insurance is required for construction work in the City right of way this will be made a condition of the permit. 4. Term. The term of the proposed franchise is 10 years, consistent with franchises the City has granted to CFC, Olympic Pipeline, for pipeline maintenance; AT&T (now Comcast), for cable; Puget Sound Energy; Tacoma Public Utilities; Weyerhaeuser, Sprint, Metromedia and Williams (for fiber optic cable); AT&T Wireless Services and VoiceStream (for wireless facilities). 5. Bond. The proposed franchise requires TLG&CC to post a bond for $20,000, additional bonding may be required as a condition of the right of way permit before commencing any work within the City to guarantee performance of construction, maintenance or repair in accordance with any permits required by this Franchise. ""......".. ''''''''B..''........... "'""",,.. """"""... """""..".."..".."......."'"......,.".,.,.."'...""',,."'.'" """"'..""....,,. "'."."'...."... . ....................- ........................................-...,.,..,."''''''"......,.....""""......". ...............-........-.......-..... CITY COUNCIL COMMITTEE RECOMMENDATION: At its October 251\ 200S meeting, the Economic Development and Regional Affairs Committee forwarded the following staff recommendations: 1. Recommend approval of the Ordinance and forward to the full council for first reading at the November 15, 2005 meeting. ....................................-....... ..................................- ........................-...-.-. ...................- ..................-..-.....- ...............................-....... ...............,.""""""""'.,."....u........................................._.. ............--..-......--.......,..."...,."'.'''''''''."....",..""" PROPOSED MOTION: "I move to approve the Ordinance and forward to the full council for second reading at the Decemhe, 6th, 2005 meet;ng." ~ ................................."."....,"'''',. """..,,,............,.... CITY MANAGER APPROVAL: .. (BELOW TO BE COMPLETED.BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1ST d' rea 109 D T ABLED/DEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1 0/2001 CITY OF FEDERAL WAY MEMORANDUM DATE: October 25, 2005 TO: Finance, Economic Development and Regional Affairs Committee VIA: David H. ~y Manager '&f' FROM: Ken Miller, Deputy Public Works Director SUBJECT: Proposed Twin Lakes Golf and Country Club Franchise POLICY ISSUE Should the City grant Twin Lakes Golf and Country Club (TLG&CC) a Franchise to operate, maintain, and repair an irrigation system within certain Rights-of-Way and streets within the City of Federal Way? BACKGROUND The basic terms of the proposed franchise are as follows: 1. Equipment. The franchise would permit TLG&CC to construct and maintain irrigation and equipment that is existing and to repair and install new facilities. 2. Consideration. TLG&CC will pay the City's administrative costs and expenses in preparing and approving the franchise and any permits. TLG&CC will also relocate its facilities at the City's request, at TLG&CC's cost, and repair any damages it causes to the right-of-way, also at its own cost. 3. Insurance. TLG&CC will maintain insurance of $1 Million combined single limit for commercial general liability and $1 Million for automobile insurance. If additional insurance is required for construction work in the City right of way this will be made a cOlldition of the permit. 4, Term, The term of the proposed franchise is 10 years, consistent with franchises the City has granted to CFC, Olympic Pipeline, for pipeline maintenance; AT&T (now Corneast), for cable; Puget Sound Energy; Tacoma Public Utilities; Weyerhaeuser, Sprint, Metromedia and Williams (for fiber optic cable); AT&T Wireless Services and V oiceStream (for wireless facilities). 5, Bond, The proposed franchise requires TLG&CC to post a bond for $20,000, additional bonding may be required as a condition of the right of way penilit before commencing any work within the City to guarantee performance of construction, maintenance or repair in accordance with any permits required by this Franchise. C;\DOCUME~l \default\LOCALS~ 1 \Temp\1O-2S-05 Twin Lakes Golf Franchise.doc c-I OPTIONS 1. Recommend approval of the Ordinance and forward to the full council for first reading at the November 15,2005 meeting. 2. Recommend rejection of the Ordinance. 3. Recommend modification of the Ordinance and forward to the full council far first reading at the November 15, 2005 meeting. STAl<'I<' RECOMMENDATION Approve the Ordinance and forward to the full council for first reading at the November 15, 2005 meeting. (Option 1) COMMITTEE RECOMMENDATION Forward option _ to the full City Council for placement on the November 15, 2005 City Council Agenda for first reading with a "do pass" recommendation. C:\DOCUME~ 1 \default\LOCAL5~l \Temp\1O,25-05 Twin Lakes Golf Franchise.doc C- :L ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, GRANTING TWIN LAKES GOLF AND COUNTRY CLUB, A NONEXCLUSIVE FRANCHISE TO OCCUpy RIGHTS- OF-WAY OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF MAINTAINING, REPAIRING AND OPERA TING AN IRRIGATION SYSTEM WITHIN AND THROUGH THE CITY OF FEDERAL WAY. WHEREAS, Twin Lakes Golf and Country Club has requested a franchise from the City of Federal Way, in order to operate, maintain, and repair an irrigation system within ccrtain rights-of-way as depicted in Exhibit A attached hereto and incorporated herein; and WHEREAS, the City Council of Fcderal Way finds that it is in the public interest to grant such a franchise, which wi 11 specify the rights and duties of Twin Lakes Golf and Country Club through a franchise; and WHEREAS, RCW 35A.47.040 permits the City of Federal Way to grant nonexclusive franchises for the use of public streets, bridges or other public ways for, inter alia for poles, conduits, tunnels, towers and structures, pipes and wires and appurtenances thereof for water, sewer and other private and publicly owned and operated facilities; and WHEREAS, in granting such a nonexclusive franchise, the City of Federal Way reserves such other powers and authorities granted to Washington code cities by general law; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORD# --- , PAGE I C-3 Section 1. Definitions Where used in this Franchise the following tenus shall be defined as follows: 1.1 "City" means the City of Federal Way, Washington, a municipal corporation of the State of Washington, and its respective successors and assigns. 1.2 "Council" means the City of Federal Way Council acting in its official capacity. 1.3 "Director" means the Public Works Director,_or designee, ofthe City of FederaJ Way Public Works Department. 1.4 "Facilities",means Franchisee's pipes and equipment to be located within the public right-of-way. 1.5 "FWCC" means the Federal Way City Code. 1.6 "Franchise Area" means rights-of-way located in the City of Federal Way and shown in Exhibit A attached hereto, and/or any other areas approved by the Federal Way City Council and incorporated into this Ordinance via amendment. The Franchisee shall place Facilities on the rights-of-way in the Franchise Area only and not on any other public property, owned in whole or in part, leased, or otherwise occupied by the City. 1.7 "Franchisee" means Twin Lakes Golf and Country Club, and its respective successors and assigns if consented to by the City of Federal Way as provided in Section 25 herein. Section 2. GranU Acceptance 2.1 Grant of Franchise. The City hereby grants to Franchisee the nonexclusive right to enter upon the Franchise Area for the limited purpose of constructing, excavating, installing, maintaining, restoring, and repairing Facilities within the Franchise Area. This franchise is ORD# , PAGE 2 C~4- specifically limited to the right Lor Franchisee to install Facilities owned and operated by Franchisee. 2.2 Acceptance by Franchisee. Franchisee shall have no rights under this Franchise, nor shaUFranchisee be bound by the terms and conditions of this Franchise, unless Franchisee shall, within thirty (30) days after the effective date ofthis Franchise, file with the City its written acceptance of this Franchise and aU of its terms and conditions. Section 3. Non-Franchise Area City Property This Franchise does not and shall not convey any right to Franchisee to install its Facilities on, under, over, across, or to othe~ise use City-owned or leased properties of any kind outside the Franchise Area, or to install Facilities on, under, over, across or otherwise use any City owned or leased property within the Franchise Area other than public roads, streets, avenues, alleys and highways. Section 4. Term Subject to Franchisee filing its acceptance pursuant to Subsection 2.2, the term ofthis Franchise shall be for a period of ten (l0) years commencing on the effective date of this Franchise, unless terminated earlier pursuant to this Franchise or other applicable law. This Franchise may be renewed for one additional ten (l0) year period upon written request of Franchisee, not more than two (2) years or less than one hundred eighty (180) days prior to the expiration of the initial term. Section 5. Location of Facilities 5.1 Location. The Facilities permitted by this Franchise shall be installed underground. The location of the Facilities, including the underground Facilities and ORD# , PAGE 3 ~~-~ C-5 appurtenances, their depths below surface of ground or grade of a right-of-way, and any related existing equipment to which the Facilities are connected shall bc depicted on a map and submitted to the City within thirty (30) days of the installation of the Facilities. Upon written request of the City, Franchisee shall update such map to reflect actual or anticipated improvements to the system. Any such map (or update thereof) so submitted shall be for informational purposes only and shall not obligate Franchisee to undertake any specific improvements, nor shall such map be construed as a proposal to undertake any specific improvements. 5.2 GIS Data. At such time as Franchisee develops or employs Geographic Information System ("GIS") technology, Franchisee shall submit the information required in Subsection 5.1 above in digital GIS format, showing the location of its Facilities within the Franchise Area. 5.3 Design Markings. In the event the City desires to design new streets or intersections, renovate existing streets, or make any other public improvements, Franchisee shall at the City's reasonable request, provide the location of Franchisee's underground Facilities within the Franchise Area by either field markings or by locating the Facilities on the City's design drawings, and shall provide all other reasonable cooperation and assistance to the City. 5.4 Utilities. Nothing herein is intended to relieve the parties of their respective obligations arising under Chapter 19.122 RCW or other applicable law with respect to determining the location of utility facilities prior to construction. Section 6. Noninterference of Facilities Franchisee agrees to maintain its Facilities, perform any and all activities, and exercise ORD# , PAGE 4 c- b ,,'._'. any and all rights authorized by this Franchise: (1) so as not to unreasonably interfere with the free passage of traffic; (2) in accordance with the laws of the State of Washington and City ordinances, requirements, franchise provisions, regulations, resolutions, rules, and policies as now existing or as hercafter amended; and (3) as required by the Director. This requirement applies whether or not the work is performed by the Franchisee, its agents, employees, subcontractors, or other third parties at Franchisee's direction. Section 7. Requirement to Obtain Permits 7.1 Permits and Permit Applications. Franchisee shall, at its expense, obtain all permits, including rights-of-way pennits, and pay all permit fees required by applicable City ordinances, regulations, resolutions, rules and policies prior to commencing any work within the Franchise Area. Franchisee permit applications shall show the position and location of the proposed facilities to be constructed, laid, installed, or erected at that time, show thcir relative position to existing rights-of-way or property lines upon prints drawn to scale, designate rights- of-way by their names and improvements, such as, but not limited to, sidewalks, curbs, gutters, shoulders of roadway, ditches, paved roadways, roadways to property lines, turnouts, parking strips, telephone or electric distribution poles, and water pipes existing on the ground to be occupied, or as required by the Director. The Franchisee shall specifY the class and type of materials to be used, equipment to be used, and mode of safeguarding and facilitating the public traffic during construction. Materials and equipment shall be in new or like-new condition for its type and kind. The manner of excavation, construction, installation, backfill, and temporary structures such as) but not limited to, traffic turnouts and road obstructions shall meet the standards of the FWCC and be satisfactory to the Director. All traffic control shall be in ORD# , PAGE 5 C-7 accordance with the right-of-way permit, and shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). The Franchisee shall indicate on any permit application the time needed to complete the work. The time needed to complete the work is subject to approval by the City as a condition of the issuance of the permit or approval. 7.2 Emergency Exception to Permit Requirement. In the event of an emergency in which Franchisee's Facilities within the Franchise Area are in a condition as to immediately endanger the property, life, health or safety of any individual, Franchisee may take action immediately to correct the ,dangerous condition without first obtaining any required permit so long as: (1) Franchisee informs thc City of nature and extent of the emergency, and the work to be performed, prior to commencing the work; and (2) such permit is obtained by Franchisee as soon as practicable following cessation of the emergency. 7.3 Routine Maintenance. Franchisee shall have the right to conduct routine maintenance to repair, modify, supplement, replace or upgrade the Franchisee's Facilities, provided that the Franchisee shall obtain any necessary right of way use permit and any other permits or authorizations required by all applicable federal, state, and local laws, rules and regulations prior to the performance of any said routine maintenance. Section 8. Standard of Performance The Franchisee shall not excavate for a distance of more than one hundred feet (100') without immediately backfilling and compacting to surface grade and city standards. Backfilled trench areas within a driving lane must be patched, either temporarily or permanently, before the end ofthe work day in which they have been opcned. Trench areas within the right-of-way, but not within a driving lane, must also be patched within the time limits specified by the City on ORD# , PAGE 6 C~~ the right-of-way use permit. Final surface restoration shall be completed within thirty (30) days and shall be equal to or better than the surface condition prior to pennit issuance. Any asphalt overlay completed within the Franchise Area during the five (5) year-period immediately prior to the date of permit application shall not be open cut by Franchisee unless required by an emergency and subject to the provisions of Subsection 7.2 above. Franchisee shall install new asphalt overlay on any street that is open cut, whether in an emergency or otherwise, for a minimum of one (1) block (approximately 500 feet) in length in both directions from the open cut, unless d,etermined otherwise by the Director. Within fifteen (15' days of completion of any installation of Franchisee's Facilities - within the Franchise Area, Franchisee shall submit to the Director plans, stamped by a Professional Engineer licensed by the State of Washington, showing the "as-built" location of the Facilities. Section 9. Survey Markers and Monuments Franchisee shall, using a licensed surveyor, immediately replace all markers or monuments disturbed during any work by Franchisee within the Franchise Area. Franchisee shall pay all costs associated with such lost, destroyed or disturbed monuments or markers. Section 10. Surface Markines/Stakes Prior to Franchisee commencing any excavation work within the Franchise Area that disturbs any monument or marker, Franchisee shall, using a licensed surveyor, reference all monwnents and markers relating to subdivisions, plats, highways, and other surveys. The reference points shall be located so that they shall not be disturbed during the Franchisee's operations under this Franchise. The method of referencing these monuments or other points ORD# , PAGE 7 C-q ---....- shall be approved by the City before placement. The construction shall be made as expeditiously as conditions permit, and as directed by the City. lbe cost of momunents or other markers lost, destroyed, or disturbed, and the expense of replacement of the monuments, shall be borne solely by thc Franchisee. A complete set of reference notes for monuments and other ties shall be filed with the City. Section 11. Ri2:ht of City to Complete Work In thc event Franchisee fails to comply with any applicable federal, state or City laws, ordinances, rules, regulatiqns, standards or policies or with any of the terms of this Franchise, and such noncompliance continues for a period oftcn (10) days after Franchisee receives written notice from the City regarding the noncompliance, the City may, but in no event is the City obligated to, order any work completed, including without limitation Franchisee's obligation to repair pursuant to Section 13 herein and Franchisee's obligation to remove or relocate facilities pursuant to Section 12 herein. If the City causes such work to be done by its own employees or by any person or entity other than Franchisee, Franchisee shall, upon the City's written request, immediately reimburse the City for all reasonable costs and expenses incurred by the City in having such work performed, which costs may include the City's reasonable overhead expenses and attorneys fees. Section 12. Required Relocation of Facilities 12.1 City Reservation of Rights. The City reserves the right to use, occupy and enjoy all or any part ofthe Franchise Area, either above, below, or adjacent to the Facilities, for any pUlpose that is not inconsistent with the terms and conditions of this Franchise. The rights reserved herein include, without limitation, the construction, installation, and/or maintenance of ORD# , PAGE 8 C~'D any electrical, water, sewer or stonn drainage line, traffic signals, street lights, trees, landscaping, bicycle paths and lanes, equestrian trails, sidewalks, other pedestrian amenities, and other public street improvement projects. This Franchise is not an exclusive and Franchise shall not be construed to in any manner prohibit the City from granting other and further Franchises in, under, over, upon, and along the Franchise Area, nor from exercising such other powers and authorities granted to the City by the Washington State Constitution and general law. 12.2 City's Duties. In the event the City undertakes any work, including necessary maintenance within a right-of-way in which Franchisee's facilities are located, and such work necessitates the relocation of Franchisee's then existing Facilities within the Franchise Area, the City shall: (a) Provide written notice of the required relocation to Franchisee within a reasonable time prior to the commencement of such City work; and (b) Provide Franchisee with copies of pertinent portions ofthe City's plans and specifications so that Franchisee may relocate its Facilities to accommodate the City work. Nothing in this section shall be construed as to relieve Franchisee of its duty and obligation to relocate its Facilities, at Franchisee's sole cost, for any improvement project undertaken by, or on behalf of, the City in the interest of public health, safety, welfare, necessity or convenience, as adjudged in the sole discretion of the City. 12.3 Franchisee's Duties. Within thirty (30) days of receipt of the City notice under Subsection 12.2(a) requiring relocation and receipt of the plans and specifications pursuant to Subsection 12.2(b), Franchisee shall raise, lower, or move such Facilities within the Franchise ORD# , PAGE 9 c- It Area at its sole cost and expense to the location or position dirccted by the City, to cause the least interference with the improvcment, repair, or alteration contemplated by the City and to confoml to such new grades as may be established. If the City improves a right-of-way, Franchisee shall, at its sole cost and expense, upon receipt of notice, replace the Facilities located in the improved subgrade of the improvement with substitute Facilities conforming to the specifications for the improvement of the right-of-way. 12.4 Other Relocation. Whenever any person or entity, other than the City, requires the relocation of Franchis~e's Facilities to accommodate the work of such person or entity within the Franchise Area; or, whenevef the City requires any person or entity undertaking any work (other than work undertaken at the City's cost and expense or on the City's behalf as described below) within the Franchise Area to undertake any street improvement project in or ) use of the Franchise Area as authorized under Subsection 12, and such work, street improvement project or othef use necessitates the relocation of Franchisee's then existing Facilities within the Franchise Area, then Franchisee shall have the right as a condition of any such relocation to require such person or entity to make payment to Franchisee, at a time and upon terms acceptable to Franchisee, fOf any and all costs and expenses incurred by Franchisee in the relocation of Franchisee's Facilities. Any condition or requirement imposed by the City upon any person or entity (including, without limitation, any condition or requirement imposed pursuant to any contract or in conjunction with approvals or permits for zoning, land use, construction or development) which necessitates the relocation of Franchisee's Facilities within the Franchise Area shall be a required relocation for purposes ofthis Subsection 12.4; provided, however, (a) in the event the ORD# ,PAGE 10 C - /1- ..--.---....,., '" City reasonab I y determines (and promptly notifies Franchisee in wri ting of such determination) that the primary purpose of imposing such condition or requirement upon such person or entity is to cause the construction of an electrical, water, sewer or storm drainage line, a public street improvement (including without limitation the construction or installation of any traffic signals, streetlights, trees, landscaping, bicycle paths and lanes, equestrian trails, sidewalks, or other pedestrian amenities), on the City's behalf, and (b) such public street improvement is otherwise reflected in the current "capital facilities" element of the City's comprehensive plan or other similar City Council-appro,ved improvement plans, then only those costs and expenses incurred by Franchisee in integrating and connecting such relocated Facilities with Franchisee's other Facilities shall be paid to Franchisee by such person or entity, and Franchisee shall otherwise relocate its Facilities within such segment of the Franchise Area in accordance with the I provisions of Subsection 12.3. Section 13. Damae:c Repair In case of damage by the Franchisee, its agents or employees or by the Facilities of the Franchisee to rights-of-way, or to public and private improvements within or adjacent to rights- of-way, the Franchisee agrees to repair the damage at its own cost and expense. The Franchisee shall, upon discovery of any such damage, immediately notify the City. The City will inspect the damage, and set a time limit for completion of the repair. If the City discovers damage caused by the Franchisee to rights-of-way, or to public and private improvements within or adjacent to rights-of-way, the City shall give the Franchisee notice ofthe damage and set a time limit in which the Franchisee must repair the damage. In the event the Franchisee does not ORD# , PAGE 11 C_ (3 repair a right-orway or an improvement as required in this section, the City may repair the damage pursuant to Section II of this Agreement. Section 14. Default 14.1 Notice of Default. In addition to other remedies set forth herein, if Franchisee shall fail to comply with any of the provisions of this Franchise, the City may serve a written notice to Franchisee ordering such compliance and Franchisee shall have sixty (60) days from the receipt of such notice in which to comply. 14.2 RevocationofFranchise. If Franchisee is not in compliance with this Franchise after the expiration of the sixty (60) day period, the City may, by resolution, declare the franchise immediately revoked. Section 15. Nonexclusive Franchise i This Franchise is not an exclusive franchise. Without limiting Franchisee's rights under , this Franchise, this Franchise shall not in any manner prohibit the City from granting other and further franchises in, under, over, upon, and along the Franchise Area. This Franchise shall not prohibit or prevent the City from using the Franchise Areafor any reason not inconsistent with this Franchise or affect the jurisdiction of the City over the Franchise Area or any part thereof. The City reserves the right to use, occupy and enjoy the Franchise Area for any purpose that is not inconsistent with the terms and conditions of this Franchise, including without limitation, the construction of any electrical, water, sewer or stonn drainage line, installation of traffic signals, street lights, trees, landscaping, bicycle paths and lanes, equestrian trails, sidewalks, other pedestrian amenities, and other public street improvement projects. ORD# ,PAGE 12 C r I '-(- Section 16. Limited Ri1!bts This Franchise is intended to convey only a limited right and interest to Franchisee in the Franchise Area. This Franchise is not a warranty of title or conveyance of any ownership interest in or to the Franchise Area to Franchisee. Section 17. Eminent Domain The existence of this Franchise shall not preclude the City from acquiring by condemnation, in accordance with applicable law, all or a portion of Franchisees Facilities within the Franchise Area for the fair market value thereo( In determining the value of such Facilities, no value shall bc attributed to the right to occupy the Area conferred Iiy this Franchise. Section 18. Vacation 1. ) If at any time the City, by ordinance, vacates all or any portion ofthe Franchise Area, the City will not be liable for any damages or loss to the Franchisee by reason of such vacation. The City shall notifY Franchisee in writing not less than 30 days before vacating all or any portion of the Franchise Area. The City may, after thirty (30) days written notice to Franchisee, terminate this Franchise with respect to any such vacated area. Section 19. Compliance with Laws 19.1 General. Franchisee shall comply with all applicable federal, state and City laws, franchises, resolutions, regulations, standards, policies and procedures, as now existing or hereafter amended or adopted, including without limitation the State Environmental Policy Act; provided, however, that if any term or condition ofthis Franchise and any term or condition of '" ORD# ,PAGE 13 CJ It;; any City law, code, franchise, resolution, regulation, standard, procedure, permit or approval are in conflict, the term or condition of this Franchise will control. 19.2 Future City of Federal Way Regulation. Franchisee acknowledges that the City may develop rules, regulations, ordinances and specifications for the use of the right-of-way which shall govern Franchisee's Facilities and activities hereunder as if they were in effect at the time this Franchise was executed by the City and Franchisee covenants and agrees to be bound by same. Section 20. Guarantee Franchisee shall guarantee work completed by the Franchisee under this Franchise for a period of 10 years against settlement or repair. Section 21. Chan~e for Administrative Costs ;, Franchisee agrees to pay a fee or a charge to recover the actual reasonable administrative expenses incurred by the City that are directly related to preparing and approving this Franchise. Nothing herein shall preclude the City from charging administrative fees or recovering any administrative costs incurred by the City in the approval of pemiits or in the supervision, inspection or examination of all work by Franchisee in the Franchise Area as prescribed in accordance with applicable provisions of the Federal Way City Code. Section 22. Indemnification Franchisee agrees to indemnify and hold harmless and defend the City, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, ORD# ,PAGE 14 c- 1(,.;, arising from, resulting from, or connected with this Franchise to the extent caused in part or in whole by the acts, errors or omissions of the Franchisee, its officers, partners, shareholders, agents, employees, or by the Franchisee's breach of any provisions ofthis Franchise; provided, however, that this section shall not be construed as requiring Franchisee to indemnify, hold harmless or defend the City against claims or damages arising from the negligence ofthe City, its agents or employees. In the event any claim, demand, suit or action is commenced against the City that gives rise to Franchisee's obligation pursuant to this Section , the City shall promptly notify ~ranchise~ thereof. Franchisee's selection of an attorney to defend any such claim, demand, suit or action shall be subject to the City's approval, which shall not be unreasonably withheld. Franchisee shall not settle or compromise any such suit or action except with prior written consent ofthe City, which shall not be unreasonably withheld. The City shall :1, i have the right at all times to participate through its own attorney in any suit or action which arises pursuant to this Franchise when the City determines that such participation is required to protect the interest of the City or the public. In the event it is determined that RCW 4.24.115 applies to this Franchise, Franchisee agrees to defend, hold harmless and indemnify the City to the maximum extent permitted thereunder, to the full extent of Franchisee's negligence. Section 23. Insurance 23.1 . Minimum Limits. The Franchisee agrees to carry as a minimum, the following insurance, in such forms and with such carriers as are satisfactory to the City. (a) Workers compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; (b) Commercial general liability insurance with combined single limits of ORD# ,PAGElS C - 17 liability not less than $1,000,000 for bodily injury, including personal injury or death, products liability, contractual coverage, operations, explosion, collapse, underground and property damage; and (c) Automobile liability insurance with combined single limits of liability not less than $1,000,000 for bodily injury, including personal injury or death and property damage. 23.2 Mandatory Insurance Provisions. The comprehensive general liability insurance and automobile liability ~insurance policies shall be endorsed to contain the following prOVISIOns: (a) The City, its officers, elected officials, employees, and volunteers are to be named as additional insured; .i (b) Coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limitsofthe insurer's liability; Coverage shall not be suspended, canceled, modified or reduced except after thirty(30) days prior written notice to the City delivered by certified mail, return receipt requested; and Coverage shall be primary as to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance by the City, its officers, officials, employees or volunteers shall be in excess of Franchisee's required insurance. 23.3 Verification of Coverage. Franchisee shall furnish the City with certificates of insurance and original endorsements evidencing the coverages required by this Section. The certificates and endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf and must be received and approved by the City prior to the ORD# ,PAGE 16 ~~~~ (!-UJ commencement of any work. At the City's request, Franchisee shall deliver certified copies of all required insurance policies. Section 24. Bond The Franchisee shall post a bond or assignment of funds in lieu of bond in the form attached as Exhibit B or C in the amount of$20,000 to guarantee performance, maintenance or repair in accordance with any provisions of this franchise. Additionally, before commencing any additional construction, improvement or work within'the City, the Franchisee shall post a bond or assignment of fun,ds in lieu of bond in the form attached as Exhibit B or C in an amount determined by the City to guarantee performance, maintenance or repair in accordance with any permits required and with any provisions of this franchise~ Procedures [or submission and release of the bond or assignment of funds in lieu of bond shall be as provided in FWCC Sections 22-146 and 22-175 or as otherwise provided in the City Code. In the event that the Franchisee fails to perform as required herein or by any permits required, the City may perform the work as provided herein, and may have recourse to the bond or assignment of funds in lieu of bond in addition to or in lieu of the remedies provided herein, at the City's sole discretion. Franchisee shall be entitled to return of the bond or assignment of funds, or portion thereof, as remains sixty (60) days after the expiration ofthe term of the Franchise, provided the City has not notified Franchisee of any actual or potential damages incurred as a result of Franchisee's operations pursuant to the Franchise or as a result of default thereunder. Section 25. General Provisions 25.1 Entire Agreement. This Franchise contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Franchise and no prior agreements or ORD# ,PAGE 17 C_ lq understandings pertaining to any such matters shall be effective for any purpose. 25.2 Modification. No provision of this Franchise may be amendcd or added to except by agreement in writing signed by both ofthc Parties. 25.3 Assignment. Franchisee shall not have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the City. Any assignee shall, within thirty (30) days of the date of any approved assignment, file written notice of the assignment with the City together with its written acceptance of all terms and conditions of this Fran9hise. Notwithstanding the foregoing, Franchisee shall have the right, without such notice or such written consent, to mortgage its rights, benefits and privileges in and under this Franchise to the Trustee for its bondholders. 25.4 Attorney Fees. In the event the City or the Franchisee defaults on the performance of any terms in this Franchise, and the Franchisee or the City places the enforcement of the Franchise or any part thereof or for the collection of any monies due, or to become due hereunder, in the hands of an attorney, or files suit upon the same, the prevailing party shall be entitled to an award of all reasonable attorneys' fees, costs and expenses. The venue for any dispute related to this Franchise shall be King County, Washington. 25.5 No Waiver. Failure of either party to declare any breach or default by the other party immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not waive such breach or default, but such party shall have the rightto declare any such breach or default at any time. Failure of either party to declare one breach or default does not act as a waiver of such party's right to declare another breach or default. 25.6 Governing Law. This Franchise shall be made in and shall be governed by and ORD# ,PAGElS C- ~ 2-D interpreted in accordance with the laws of the State of Washington. 25.7 Authority. Each individual executing this Franchise on behalf of the City and Franchisee represents and warrants that such individual is duly authorized to execute and deliver tins Franchise on behalf oCthe Franchisee or the City. 25.8 Notices. Any notices required to be given by the City to Franchisee or by Franchisee to the City shall be delivered to the parties at the [allowing addresses: Franchisee: City: Tw:in f.;Jkl~s Go 1 f & Country Club City of Federal Way ~_Gene:r:al Manager , Attn: City Attorney 3583 SW 320th St. 33325 8th Avenue South Federal Way, WA 98023 P.O. Box 9718 Federal Way, W A 98063-9718 Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice / so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 25.9 Captions. The respective captions of the sections of this Franchise are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect in any respect any of the provisions of this Franchise. 25.10 Remedies Cumulative. Any remedies provided for under the terms of this Franchise are not intended to be exclusive but shall be cumulative with all other remedies available to the City at law, in equity or by statute. Section 26. Severability If any section, sentence, clause, or phrase of this Franchise should be held to be invalid ORD# ,PAGE 19 .-- Cr 2-( or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, chiuse or phrase of this Franchise. Section 27. Ratification Any act consistent with the authority and prior to the effective date ofthis Franchise is hereby ratified and affirmed. Section 28. Effective Date This ordinance sha~l take effect and be in force thirty (30) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,20_. CITY OF FEDERAL WAY ...' MAYOR, DEAN MCCOLGAN ATTEST: CITY CLERK, APPROVED AS TO FORM: CITY ATTORNEY, PATRlCIAA. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: ACCEPTANCE: ORD# , PAGE 20 c- 2--r- -.... ACCEPT ANCE: The undersigned hereby accepts all the rights and privileges of the above granted License and acknowledges that such rights and privileges are subject to and limited by all of the terms, conditions and obligations contained therein. DATED this .')..0 ~ day of ~~p~be-f ,2005. TWIN LAKES GOLF AND COUNTRY CLUB B~ 4t!1/it;= Its: E ". K:\Twin Lakes Franchise\9.15.05 ORD# "_,PAGE21 c _ ;)..3 EXHIBIT A LOCATION OF FACILITIES WITHIN THE FRANCHISE AREA t \ I ORD# , PAGE 22 c ~ '1..t EXHIBIT B CITY OF FEDERAL WAY PERFO~MNCEBONDFOR RIGHT OF WAY FRANCHISE AGREEMENT KNOW ALL PEOPLE BY THESE PRESENTS: We, the undersigned , ("Principal") and , the - undersigned corporation organized and existing under the laws of the State of and legally doing business in the State of Washington as a surety ("Surety"), are held and fir;mly bound unto the City of Federal Way, a Washington municipal corporation, ("City") in the penal sum of Dollars and NO/IOO ($ ) for the payment of which We firmly bind ourselves and our legal representatives, heirs; successors and assigns, jointly and severally. This obligation is entered into pursuant to the statutes of the State of Washington and the ordinances, rebJUlations, standards and policies of the City, as now existing or hereafter amended or adopted. . The Principal has entered into an Agreement with the City dated to NOW, THEREFORE, ifthe Principal shall perform all the provisions of the Agreement in the manner and within the time period prescribed by the City, or within such extensions oftime as may be granted under the Agreement, and shall pay all laborers, mechanics, subcontractors and material men or women, and all persons who shall supply the Principal or subcontractors with provisions and supplies for the carrying on of said work, and shall hold the City, their officials, agents, employees and volunteers harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence on the part of the Principal, or any subcontractor in the performance of said work, and shall indemnify and hold the City harmless from any damage or expense by reason of failure of performance as specified in the Agreement, or from defects appearing or developing in the material or workmanship provided or performed under the Agreement within the period not less than: 1. the term of the Agreement; or 2. two (2) years beyond the completion of final installation or construction by the Principal pursuant to the Agreement if required by the City; whichever is longer, then and in the event this obligation shall be void; but otherwise, it shall be and remain in full force and effect. ORD# , PAGE 23 c~ 2~ ----- ---=- "'" And the Surety, for value received, hereby further stipulates and agrces that no change, extension of time, altcration or addition to the terms of the Agreement or to the work to bc performed thereunder or the specifications accompanying the sanle shall in any way affect its obligation on this bond, and it does hereby waive notice of any change, extension of time, alterations or additions to the terms ofthe Agreement or to the Work. Within forty-five (45) days of receiving notice that the Principal has dcfaulted on all or part of the terms of the Agreement, the Surety shall make a written commitment to the City that it will either: (a) cure thc default itself within a reasonable time period, or (b) tender to the City, the amount necessary for the City to remedy the default, including legal fees incurred by the City, or (c) in the event that Surety's evaluation ofthe dispute is not complete or in the event the Surety disputes the City's claim of default, the Surety shall notify the City of its finding and its intent, if any, to interplead. The Surety shall then fulfill its obligations under this bond, according to the option it has elected. Sho~ld Surety elect option (a) to cure the default, the penal sum ofthe Bond shall be reduced in an amount equal to the costs actually incurred by the Surety in curing the default. Ifthe Surety elects option (b), then upon completion ofthe necessary work, the City shall notify the Surety of its actual costs. The City shall return, without interest, any overpayment made by the Surety and the Surety shall pay to the City any actual costs which exceed the City estimate, limited to the bond amount. Should the Surety elect option (c), the Parties shall first complete participation in mediation, described in the below paragraph, prior to any interplead action. i / In the event a dispute should arise between the Parties to this Bond with respect t6 the City's declaration of default by the Principal, the Parties agree to participate in at least four hours of mediation in accordance with the mediation procedures of United States Arbitration and Mediation ("USA&M"). The Parties shall proportionately share in the cost of the mediation. 1be mediation shall be administered by the Seattle USA&M office, 4300 Two Union Square, 601 Union Street, Seattle, Washington 98101-2327. The Surety shall not interplead prior to completion of the mediation. DATED this _dayof ,20_. CORPORATE SEAL OF PRINCIPAL: PRINCIPAL By: (Naine of Person Executing Bond) Its: (Title) ORD# ,PAGE 24 C r ~I.o "-.,~_.- "-.~~ (Address) - -~._,---~..,... (Phone) CERTIFICATE AS TO CORPORATE SEAL 1 hereby certify that I am the (Assistant) Secretary ofthe Corporation named as Principal in the within bond; that , who signed the said bond on behalf of the Principal, was of the said Corporation; that I know his or her signature thereto is genuine, and that said bond was duly signed, sealed, and attested for and in behalf of said Corporation ,by authority of its governing body. Secretary or Assistant Secretary CORPORATE SEAL OF SURETY: SURETY ;; By: Attorney-in-Fact (Attach Power of Attorney) (Name of Person Executing Bond) (Address) (Phone) APPROVED AS TO FORM: Patricia A. Richardson, City Attorney ORD# , PAGE 25 - c - 2-7 EXHIBIT C Applicant: Account Amount: $ Project: Property Address: Cash Deposit Amount: $ CITY OF FEDERAL WAY ASSIGNMENT OF FUNDS IN LIEU OF BOND THIS ASSIGNMENT (" Assignment") is dated effective this _ day of __, 20 _~. The parties ("Parties") to this Assignment are the City of Federal Way, a Washington municipal corporation ("City") and the undersigned owner or applicant ("Assignor"). A. The Assignor is required to perform certain work and/or construct certain improvements including at the above-referenced property address located in Federal Way, Washington ("Property") in connection with Assignor's application for a Franchise; B. The improvements will be constructed or the work will be performed in accordance with the Franchise Agreement on file with the City of Federal Way ("Franchise"); C. The City has detenllined that Assignor must post security with the City pursuant to the Franchise and Sections 22-146 through 22-159 of the Federal Way City Code ("FWCC") as now existing or hereafter adopted or amended, to guarantee Assignor's performance under the Franchise, of required maintenance or repair, and Assignor's performance of construction of certain work or improvements, as a condition of granting the Franchise. NOW, THEREFORE, the Parties agree as follows: 1. Amount of Account. a., Pursuant to the Franchise and Section 22-149 of the FWCC, Assignor shall post security in an amount equal to Twenty Thousand Dollars ($20,000) for the term of the franchise and any additional period identified in the franchise or herein. b. In the event additional construction, improvements, or work is perfonned under the Franchise, the City may seek additional security. In the event the City requires additional security, that portion of this Assignment which is in lieu of a performance bond, shall be equal to one hundred and twenty percent (120%) of the cost of the work or improvements and that portion of this Assignment which is in lieu of a maintenance bond, shall be equal to thirty percent (30%) of the cost of the work or improvements. 2. Assignment. Assignor does hereby assign, transfer and set over unto the City all right, title and interest in and to the sum of Dollars and NOli 00 ($ ____~_~ on deposit at the branch of ("Bank"), under account No. ("Account"); -26- C~.:2Y1 said Account being in the name of the City, as principal with full power and authority to demand, collect and receive the Account and to give receipt and acquittance for the Account 3. Improvements. Assignor shall perfonn all work, improvements and maintenance required pursuant to the Franchise, to the City's satisfaction. The maintenance obligation shall continue for two (2) years from the tcrmination or expiration date of the Franchise, or such longer period as required by the FWCC or other applicable law, mle or regulation. 4. Release. Assignor agrees that the Account will be released to the City, on demand, with no other conditions of release. This Assignment may be terminated with the City's written consent, which consent shall not be granted until the City has determined that (i) all the improvements have been constructed and installed, all work and maintenance performed, and all obligations of the Franchise performed to its satisfaction, in full compliance with the Franchise, plans and all applicable local, state or federal law, and within the time period prescribed by the City, and (ii) Assignor has performed all its obligations under this Assignment. The City may release this Assignment as follows: (a) Partial Release. Upon completion of the improvements in compliance with the foregoing provisions, the City will release all but thirty percent (30%) of the cost of the work or improvements covered by this Assignment, which amount 1S equal to Dollars and NOIIOO ($ ), by executing and delivering the Partial Release of Assignment attached hereto as Exhibit I to Assignor. (b) Full Release. Two (2) years after completion of the improvements and performance of the maintenance in compliance with the foregoing provisions, the City will release the remammg portion of the Account, m the amount of Dollars and NOltoO ($ ), by executing and delivering the Full Release of Assignment attached hereto as Exhibit 2 to Assignor. 5. Right to Complete Work. The City may, but in no event is it obligated to, perform any of the necessary work in connection with the construction or completion of the improvements or performance of the maintenance required by the Franchise. Upon demand, Assignor agrees to pay the City an amount equal to all of the City's costs and expenses in performing such work or the City shall be reimbursed its costs and expenses from the Account at the City's election. 6. Notice. The Public Works Department ofthe City shall be given forty-eight (48) hours notice prior to the commencement of any work. 7. Indemnification. Assignor agrees to indemnify and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) arising from, resulting, or connected with this Assignment, including without limitation, the City's performance of any maintenance or other work or construction ofthe improvements pursuant to Section 5 herein. i 8. Remedies Cumulative. No rcmedyprovided for by this Assignment shall be deemed exclusive, but shall be deemed cumulati ve and in addition to cvery other remedy available to the City -27- C~dcr at law, in equity or by statute. . Assignor agrees that its liability under this Assignment is not limited to the amount of the Account. 9. General Provisions. This Assignment may not be amended except by written agreement signed by the Parties. Any provision ofthis Assignment which is declared invalid shall not invalidate the remaining provisions. The failure or delay of the City to declare any breach or default shall not waive such breach or default. This Assignment may not be assigned by either Party without the other Party's written consent. This Assignment shall be binding upon and inure to the benefit of the Parties' successors in interest. In the event of any dispute between the Parties regarding this Assignment, each Party shall pay its own attorney fees and costs. Each person executing this Assignment represents that he or she is authorized to execute this Assignment on behalf of their respective entity. Time is of the essence. NAME OF APPLICANT By: (Signature) (Name) Its: (Title) .! (Address) (Phone) STATE OF WASHINGTON) ) ss. COUNTY OF KING ) On this day personally appeared before me , to me known to be the of , the corporation that executed the foregoing Assignment of Funds in Lieu of Bond, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of ,20_ (notary signature) (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires -28- 0.- 30 APPROVED AS TO FORM CITY OF FEDERAL WAY ~- Patricia A. Richardson, City Attorney ) -29- C~31 BANK ACCEPTANCE Thc undersigned financial institution ("Bank") hereby accepts that certain Assignment of Funds in Lieu of Bond provided to the City of Federal Way ("City") by , ("Assignor") dated .. providing for Assignor's assignment to the City of all right, title and interest in and to the sum of Dollars and NO/IOO ($ ) on deposit at the branch, under account No. (" AC,count"), payment of which shall be made upon demand by the City with no other conditions of release of the Account. The Bank agrees to hold the Account, without deduction or withdrawal, until it receives a written release oftms Assignment from the City. The Bank acknowledges that it has no duty to evaluate any dispute which may exist between the City and Assignor regarding the Account and shall not interplead or in any manner delay payment of the Account to the City, upon its demand. The Bank hereby agrees to bind itself, and its heirs, executors, administrators and assigns, jointly and severally. (BANK TITLE) By: (Signature) (Name) Its: (Title) (Address) (Phone) STATE OF WASHINGTON ) ) ss. [BANK NOTARY] COUNTY OF KING ) On this day personally appeared before me , to me known to be the of , the corporation that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal hereto affixed this _ day of ,20 . (notary signature) (typed or printed name of notary) Notary Public in and for the State of Washington. My commission expires C - 3).- EXHIBIT 1 PARTIAL RELEASE OF ASSIGNMENT The undersigned hereby acknowledges that a portion of the conditions set forth in that Assignment of Funds in Lieu of Bond ("Assignment") provided to the City of Federal Way ("City") by (" Assignor") dated for (Project Name and Permit #) have been satisfied and hereby authorizes the release of an amount equal to -- Dollars and NOll 00 ($ ) from account number (" Account") m Bank. The remaining funds equaling thirty percent (30%) ofthe cost ofthe work or improvements shall be held by the Bank in the Account pursuant to the terms ofthe Assignmeqt for a period of two (2) years as security for Assignor's performance of all maintenance for the project described therein and as a guarantee against defective materials or workmanship in the construction and maintenance of such improvements. DA TED this _ day of ,20 . CITY OF FEDERAL WAY I By: David H. Moseley, City Manager PO Box 9718 Federal Way, W A 98063-9718 L.._s"3. EXHIBIT 2 FULL RELEASE OF ASSIGNMENT/LICENSE Pursuant to the terms and conditions of that certain Assignment of Funds in Lieu of Bond ("Assignment") provided to the City of Federal Way ("City") by - , ("Assignor"), dated for (Project Name and Permit #), the City hereby acknowledges that the two (2) year maintenance period has expired, that the obligations of the Franchise have been met, and work or improvements covered by the Assigtllllent have been completed to the City's satisfaction and that the City. is not aware of any defect in workmanship or materials. Accordingly, the undersigned hereby releases the sum of Dollars and NOll 00 ($ ) from account number in Banle DATED this _ day of ,20_. CITY OF FEDERAL WAY ) By: David H. Moseley, City Manager PO Box 9718 Federal Way, W A 98063-9718 K:\Twin Lakes Franchise\Assignment of Funds 0/ 3lf- SW 309 ST ~ SW310ST ~ ~ SW 311 $T ~ ~ M ~ SW316 ~ j;! SW ,~ ..,.~ <'I U) Pl ST SW ~ ~~ t; := ~ U) <t SW 329 i:s SW329Pl SW330$ ~ N W+E Twin lakes Golf Course s 'i, Street Franchise Area Map Prlnted-oct 10 2005 Map made by kern Note: This map is Intended for use as a graphical representation only. e.... 35 The CIty of Federal Way makes no waffanty as to Its accuracy.