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PRHSPSC PKT 11-14-2005 City ofJ<'cderal Way CITY.COUNCJL p ARKS, RECIU~ATION, HUMAN SERVICES & PUBLIC SAFETY COMMI'f'I'EE Monday, November 14,2005 City Hall 5:00 p.m. Hylebos Conference Room 1. CALL TO ORDER 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROY AL OF OCTOBER 10,2005 SUMMARY 5. COMMJrn~J': BUSINESS A- Mid-Biennium Review of 2005-2006 Human Services Contracts Action Allen-Mpyisi B. Historic Cabins Park 85% Design Review Aeti on Sanders C. Community Center Update Information Sanders D. Community Center Site - Puget Sound Energy Easement Action Sanders E. Community Center Mission Statement Action Faber 6. PENDING ITEMS . Community Center/Update on Business Plan . Reserve Officer Programs . Thompson Property . Animal Control . lJylebos Park . I~mergeney Preparedness . Little J ,eague Fields 7. NEXT MEETING - December 12, 2005 6:00pm - Hylebos Conference Room 8. ADJOlJRNMl~N'j' --- -....---.-.. --- _..--,- .---. "--- ---.'"--.,.. -..,'"- 2005 Committee Members: Staff: Jeanne Burbidge, Chair Donna Hanson, Director Jack Dovey Mary Jaenicke, Administrative Assistant Jim Ferrell 835-690] -- City of Federal Way City Council PARKS, REC1H~ATION, HUMAN SI~~RVICES & PUBLIC SAFETY COUNCIL COMMrrTEE Monday, October 10, 2005 5:30 p_m. SUMMARY In attendance: Council Comrnittee mcmbers Chair Jeannc Burbidge, Jack Dovey, Deputy Mayor Linda Kodunar, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of I'ublie Safety, Amy Jo PearsalJ City Auorncy, Donna Hanson, Director PRCS, Mary Jaenicke, Administrative Assistant. Excused: Council mernber Ferrell Guests: John Leskovar, Citizen. Fred KonkelJ, Parks & Reerealion Commission. Chair Burbidge called the meeting to order at 5:33p.m. PUBLIC FORUM John Leskovar: Mr. Leskovar stated that in his mind Public Safety is not just department-wide; it is community wide. He thinks the city is failing to incorporate the Community working with the Police Dcpartment. The Couneil passes laws, but the PoJiee Dcpartment and the eonnllllnity are not given the resources or the authority to enforee those laws. He is disturbed about the PRIISPS CommiUee, and whcther or not it is a viable fornl for a citizen to make eomrnents. Mr. Leskovar stated that if this Committee mceting is not the correct forum that should be used, is the City Couneilmeeting the corrcet cnvironment for hinl and his supporters to turn the City COllneil meeting into a Public Safety Forum? He would Iikc to think that it isn't necessary. Mr. Leskovar does not believe we need more police offieers, he belicves we need to manage the resources that we have. Hc is in full support of Chief Kirkpatrick, but the Managcrs in the City of Fedcral Way have not givtm the Chief the resources in terms oflegallatitllde. Mr. Leskovar is in support of using citi7.ens for citizen patrols, to enforcc low-level crimcs. Deputy Kochmar requested that Chief Kirkpatrick put together a matrix of what other cities are doing with voluntecrs, and what it would take to manage citizen patrols. ChiefKirkpatriek stated that reserve officer programs ean be very sueecssful. The City would need to consider the increase in liability, expenses and overtirne. The program must also bc accepted by the Police Officers. Along with the rnatrix, Deputy Kochmar would also like the Chief to investigatc whcther or not City of Federal Way Police Offieers would weleome this type of program. Chief Kirkpatrick will also include cost and liability in her report. COMMISSION COMMENT NOlle APPROV AL OF SUMMARY Council members Dovey and Burbidge movcd to accept the September meeting minutes as written. Motion passed. BlJSINESS lT~~MS Prolloscd Ordinancc IJpdatin2 ChaJJter 6, Criminal Code and Chapter 15, Traffic Code Ms. Pearsall reported that the Washington State Legislature has updated their statutes, and the legal department must update their eodes to be more in accordance with state law. Council member Dovey moved to rccommend approval of the proposed Ordinance and forward to full Council for first rcading at the October 18,2005 City Council Meeting. Council member Burbidgc secondcd. MotioH passed. Ordinance lJlldatinl! the A1!1!rcssive Bel!.1!inl! Provisions of the Criminal Code Ms. Pearsall rcported that thcrc have been rccent eoncerns regarding aggressive begging. Thc legal departmcnt reviewed what other cities have, and there are some improvements on aggressive begging Ordinances. Council membcr Dovey moved to recoHlIlIend approval of the proposed Ordinance, amending Chapter 6, Article VIII, Section (j-188 of the Federal Way City Code, and forward to Full Council for first reading on Octobcr 18, 2005 City Council Meeting. Council member Burbidge seconded. Discussion was held. Couneil member Dovey asked if it is possible to require the people on. the street corners to get a temporary permit so they can be enforced. Ms. Pearsall answered that there is eoneern that the City would be encouraging people to stand on the corner and beg for money. It is a constitutional proteeted activity, but is not eonsidered a business. Because it is a constitutionally protected right, cities arc very limited in what they can do to prevent begging on the strect corners. Time, place and I)ARKS, RECREATION, HUMAN SIW.VICES & PUBLIC SAFKry COlJNCIL COMMITTEE Monday Oetobcr 10,2005 Summary Page 2 manner can be regulated, and that is what this Ordinance is attempting to do. If the begging creates a trafl1e or safety issue, Police ean prcvent people from begging at that location. Chair Burbidge inlormed Chief Kirkpatrick that the local eommunity Caregiving Network has business eards with phone numbers of places to call, and plaees to go to for elnergency assistance. Shc suggested that the Police Offieers distribute those cards. Council member Dovey askcd if the signs that the panhandlers llse could be regulated under lhe sign eode. Ms. Pearsall answered that she would look inlo it. Motion passed. PENDING rn:MS Deputy Mayor Koehmar would like an update on the Community Center Rusiness Plan added to pending ilerns. ANNOUNCEMENTS None NI(XT MKKnNG -- Noycmhcr 14,20055:00 p.m. in t!H'. IIylebos Confercnce Room ADJOllHNMENT - Meeting adjourned al 6:03p.m. 5.f\ CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: November1,2005 ~ From: Angelina Allen-M y,'si, Human Services Manager Via: David Mose anager Subject: Mid-Bienniu eview of 2005-2006 Human Services Contracts Policy Question: Should the City of Federal Way continue to provide funding to twenty-five human service agencies in 2006? Backaround and Purpose of the Mid-Biennium Review In 1997, the Human Services Commission recommended to the City Council that the City move to using a two-year funding cycle for human services funding to be in line with the City's two-year budget cycle. Second year funding for agencies would be contingent upon satisfactory contract performance and on availability of City funding. The advantages of a two-year process include: more time for human services planning and implementation; increased efficiency for agencies and the City by eliminating the annual application process; and more time for agencies to develop and measure outcomes. When the City Council approved the two-year human services funding process, they emphasized the importance of a review element to be undertaken by the Commission, with recommendations to the Council. The purpose of the mid-biennium review is to evaluate agency contract performance and make recommendations for any changes to individual contract funding levels for the second year of the biennium. Because the majority of the contracted human service agencies meet or exceed their contract goals, changes are expected to be few and minor. Process Used to Evaluate Aaency Contract Performance Presently the City of Federal Way is providing funding to twenty-five agencies operating 38 programs. Staff has provided quarterly updates to the Human Services Commission (HSC) regarding agency contract performance with the most recent briefing held at the Commission's October 24. 2005 meeting. In addition, during the last several months the Human Service Commissioners conducted monitoring site visits to meet with agency representatives to become more familiar with their programs and discuss contract performance. The HSC has evaluated the performance of the twenty-five agencies on three specific areas: 1) outputs, 2) outcomes and 3) agency administration. Attachment 1 is the review criteria sheet outlining the specific guidelines in each of these categories. For the last six months the HSC has evaluated the contract performance of the 25 human service agencies. Based on the quarterly updates provided by staff, five agencies emerged as having performance issues. The agencies are: 1 F\-\ . Auburn Youth Resources - Street Outreach Team Program Area of concern: Case management hours . Catholic Community Services - After Hours Program Area of concern: Contract performance below expectations . Catholic Community Services - Emergency Assistance Program Area of concern: Food vouchers . Consejo Counseling and Referral Services - DV Community Advocacy Program Area of concern: Contract performance . Federal Way Community Caregiving Network - Emergency Shelter & Rent Assistance Program Area of concern: Bed nights in motel/shelter Staff has been working with these agencies throughout the year to address the performance concerns. In September, Catholic Community Services (CCS) and the Federal Way Community Caregiving Network (FWCCGN) submitted written requests to amend their annual performance goals to better reflect the needs of their clients. Refer to Attachment 2 for additional information. The adjustments made to CCS and FWCCGN performance goals did not change the funding levels of the agencies. The third quarter staff report, and the activity summary report, Attachment 3, references how the five agencies reported their performance issues and the progress they achieved to meet or improve their performance goals. The activity summary report also highlights the performance of the other human services agencies under contract with the City. During the HSC's October 24 meeting, the Commission moved into the final phase of the Mid- Biennium Review to discuss the funding plan laid out for the 2006 grant awards. Attachment 4 is the staff report presented at the meeting outlining the estimated funds available and recommended options for the HSC to consider. Staff estimated that beginning January 1, 2006 the following funding would be available: Human Services General Fund $412,500 Carry forward balance (from 2005) $ 10,594 Carry forward balance (from 2004) $ 6,176 United Way/Human Services fundraising $ 8,000 Total $437,270 The projected budget for next year is $430,500, which is a combination of $400,000 available through the Human Services General Fund and $30,500 in one-time donations. As part of the 2004 grant application process the HSC made funding recommendations to City Council, which included how one-time funding should be allocated. Refer to Attachment 5 for more information. Based on last year's funding allocation process Hospitality House will not receive additional grant support in 2006 because of limited funds available. This will decrease the number of agencies being funded next year to twenty-four. With an estimated $6,770 anticipated to be available in 2006, funding options were outlined for the HSC to consider. Staff had recommended that the HSC consider prioritizing funding among agencies that will not receive the same level of funding next year. However, the HSC had determined that the highest need, based on the quarterly staff reports, was energy assistance and emergency food. 2 r\ - '2- Therefore, the HSC selected a different funding allocation and suggested funding to Catholic Community Services Emergency Assistance Program because the program provides energy assistance, and the Multi-Service Center's Emergency Food Program. Option 1: Recommend continued funding in 2006 to 24 human service agencies receiving funding from the City with the exception that should the Human Services General Fund increase to a total of $437,270 it is recommended that Catholic Community Services Emergency Assistance Program, and the Multi- Service Center's Emergency Food Program receive a proportionate share of any additional funding. Option 2: Continued funding is not recommended in 2006 to the 24 human service agencies nor is additional funding being recommended to Catholic Community Services Emergency Assistance Program, and the Multi-Service Center's Emergency Food Program, should the Human Services General Fund increase to a total of $437,270 Staff Recommendation Staff recommends Option 1 because the grant funds will support energy assistance and emergency food, which were the two highest needs identified by the Human Services Commission. Human Services Commission Recommendation On October 24 the Human Services Commission (HSC) approved continued funding in 2006 to 24 human service agencies receiving grant support from the City. Furthermore, the HSC approved that should the Human Services General Fund increase to a total of $437,270, Catholic Community Services Emergency Assistance Program and the Multi-Service Center's Emergency Food Program receive a proportionate share of any additional funding. Should there be a decrease in funding from the estimated amount of $437,270, Catholic Community Services Emergency Assistance Program and the Multi-Service Center's Emergency Food Program will receive a proportionate amount of what is available. Committee Recommendation Forward option to the full City Council and place this item on the December 6 consent agenda. 3 t\,5 ATTACHMENT 1 .-. City of Federal Way 2005-2006 Mid-Biennium Review of Human Services Contracts Review Criteria - - The review of each program summarizes the Human Service Grantee's performance in the areas of outputs, outcomes and agency administration. Below is the criteria each agency should achieve in three specific areas. Outputs (Quantity of services delivered) . Based on the agencies second quarter report, agencies should demonstrate they are near 50% of their annual goal. . Agencies who are less than 50% of their goal will have a solid rationale for being behind and an action plan for meeting remaining annual goals. . Agencies that were funded in past years, their contract performance of the previous full year will be taken into account. (I.e. if an agency is behind in meeting contract goals, is this the first time they've been behind or do they have a history of being behind?). Outcomes (Is the program making a difference)? . The agency is collecting and reporting outcome data to the City. . The agency uses clear indicators and appropriate measuring tools to document progress toward outcomes. . If the agency is not using clear indicators, the agency has revised their outcomes, indicators, tools, and data coll~ction methods to accurately report whether they are making progress toward achieving their outcomes. . The agency reports results that can demonstrate whether measurable differences have occurred. Agency Administration . The agency complies with City contract requirements, including submission of timely and accurate quarterly reports. . The agency appears to be running smoothly, without major organizational capacity issues (Le. turnover) or negative program changes. . The City has received no complaints about the program's services. I\-~ f.1-1-ta. c h me n -(- :J- . ( Q~~'" Fedsralway- MEMO-RANDUM ,. DATE: September 8; 2005 TO: Human Services Commission ~ FROM: AngeUna Allen-Mpylsi, Human Services Manager . . SUBJECT: Request an amendment to Catholic Community ~ervices.Emergency Assistance Program 2005-2006 Human Services General Fund Contract Policv Question Should Catholic Community Services Emergency Assistance program be allowed to amend its food, transportation and utility vouCher performance goals to better reflect the type of services being provided, to Federal Way residents? , - BackQround , Catholic Community Services (CCS) is a nonprofit human service agency that provides a variety of services some of which includes emergency assistance for basic needs (i.e. food, shelter), pro-bono legal aid for landlord-tenant Issues, and ,In-home non-medical services for seniors and disabled persons. ( CCS in their amendment letter dated September 1 is requesting an amendment to their 2005-2006 cOntract for their Emergency Assistance program. Please refer to the attached. Since 1997, the CItY of Federal Way has provided funding to Catholic Community Services (CCS) in support of their Emergency Assistance program. CCS has successfUlly leveraged City funding With other public/private funding sources each year to provide significant support to a number of households living in Federal Way. In the last three years ecs has seen a significant Increase in the number of requests for rent and utility assistance. Based on their statistics ecs has received 237 requests for rent assistance and 160 requests for utility assistance. As requests for rent assistance continue to Increase the agencY has seen ,8 drop off in the number of requests for food vouchers. By the second quarter of 2005', CCS received only 4' requests for food assistance. However, because of the high gas prices the agency has received a number of tequ~sts for transportation vouchers. During the second quarter 21 requests had been received by Federal Way residents and the agency expects that number to rise. Based on their current contract, CCS was to provide 20 food vouchers by the end of the year. Six months Into the contract the agency has met 25% of the performance goal. ecs proposes to ~hange its , Performance Measure #3 goal, Food Assistance Vouchers, to Food and Transportation Vouchers, and the fourth Performance Measure, Utility and Transportation Vouchers, wOlJld be changed to Utility Vouchers. The annual goal for both performance measures would remain the same. The proposed amendment to the contract Would better reflect the needs of Federal Way households who are seeking help. Staff recommends that the Humah Services Commission consider authorizing the amendment, which will allow Catholic Community Services to not only adjust its food voucher goal but to make adjustments to its transportation and utility performan~ goals. Based on their second quarter statistics the agency Is meeting or exceeding three of its four. gOCils. Adjusting the food~ transportation and utilitY voucher _ goals to better reflect the needs of Federal Way residents.ls critical to the continued success of Catholic Community Services meeting its performance goals for the 2005~2006 grant cycle. tf-l Ps-S Ii H-q c h /)r) e n r ;;:L Proposed Motion .1 move t<<? recommend that Catholic Community Sarvieesamended their Emergency AssistanCe prograr(l 2005~2006 Human Services General Fund contract to replace Performance Measure #3 go~I, Food Assistance Vouchers, with a n~w performance goal Food. and Transportation Vouchers, and the fourth Performance Measure, Utility and Transportation Vouchers, would be changed toUtili~y Vouchers. Please contact me at (253)835~2650 or.anaelina;allenmpvlsICCbcitvoffederalwav.com If you have any questions reg9rdlng this Item. .. . " " . . :,.- -.. . - ., .. "- .. . . . . ~ 'Lf- L ~-lo AHdf c A h'u'Y\ -1-' ~ ~"f..,. 1229 West Smith Street ~~. QO'- Mail: P,O. Box 398 Kent, WA 98035':'()398 ~UNlTYgjfJ~6EHY ( Catholic Plwne: (253) 854-0.077 COMMUNITY 1-800-722-3479 aSPARTMENr servIces Far: (253) 850-2503 . SEP 0 6 2005 - SOtmf KING CIlMY TDD: (253) 850-2523 FAMILY (:EN'TER SepteDnber 1, 2005 Angelina Allen-Mpyisi Human Serviceslvfanager' City of Federal Way 33325 8th A venue South P.O. Bpx971B . Federal Way, WA 9~O63-9718 De~ Angelina~ - ... " . . ,". J. ; - . . . -' . . ~ , - . ~ Thaiik 'you forthe recent 'mscuSsloriS" about current trendS in Emergency. ( Assistance needs in South King COWlty. As you know; Catholic Community. . Services has provided Emergency Assistance for Federal Way residents for many years. City' of Federal Way funds, along with numerous other 'funding sources, allow us to help hundreds of Federal Way residents each year. Emergency _ Assistance takes -the. form of direct cash assistance for rent, emergency'shelter . vouchers, food vouchers, utility assistance and transportation assistance. During the past several years, we have noticed various trends in the reguests we receive from South King County residentS. For the past year, we have been closely tracking the Emergency Assistance requests ~e receive each Dnonth and are able to not only determine what peoPle are requesting, but also the - percentage of requests we are able to accommodate~ This tumaway report is organized by city, so we can determine the number and percentage of ~equests coming frori:l a particular muni~pality. _ . aile of, the major trends we have notiCed is a''Consistent incre~ in. the number of requests for rental"anduti)i.ty assistance:' For Fed~ra1 Way:a1Qne W-e received 237 requests for rental assistance and 160 requests for u~ty assistance during the . . ~ . '. . , . .' .. ( ~. \ ACCREDITED ; .~. 0) ~-\ Lfo &1>- ClQQ.ON tromrAI1OH . CIl'IEl\VtIlI flJRfIIOll RlGIllIl8UIl I f+ffq Chrn~41T ~ second quarter. A~ these requests continue to lise, we are aIso'noticing.a steady 1, decrease in requests for food vouchers. During the sa~e three--~onth period, we received 4 requests for food assistance. While food reques.ts are down, , transportation requests are on the upswing. During the second quarter we received 21 requests for gas voud1.ers or bus tiCkets. Our current oontractwith.the qty of Federal Way requires that we provide 20 .load vouchers during the contract year., We are proposing to change " ~,; Pe"f~i'i.w!n~ ~~ul~:'#3 intl).e contract to read Foqd and Transportation Vouchers. Performance Measure #4 would read Utility Vouchers: This a~~ndmel;\t t? the contract would bettetreflect the needs of Federal Way residents seeking assistance. I have included Exhibit D with the current performance measures and a revised Exhibit 0 with the proposed &ariges-, Please give me a call if you would like to discuss this further. Ilook 'forward to seeing you on September 28, 2005' to discuss the After Hours program. er oy. ~. Program Manager Family Support Services Catholic CoJ:.llIl\unity Se~ces ; ~ ' ".- J " f '\ -- . ..' -.;, Cc: c8meryn Flynn, South King Co~ty Directo't . , , ~. .. C ~-~: lf~Y M--k-t ch Tnen + ;;L Exhibit 0 ., ( CITY OF FEDERAL WAY, HUMAN SERVICES AGREEMENT 2005-2006 QUARTERLY SERVICE REPORT Date: Agency: CathoUc Corrimunlty Services Phone: 253-850-2516 Program: Emergency As~ls~nce . . Address: . 12~9-W~sfSmJ~. P.O. Box 398, K~nt, WA J;l8036:.p398.. ... . .. _. I . . ~ Con~ct: Jennifer Malloy.: TItle: Program Manager o 1 st Qtr/Jan-Mar o 2nd Qtr/Apr-Jun o 3rd Qtr/Jul-Sep o 4th 'atr/Oet-Dee Performance Measure Annual Goal Goal this Quarter ,,' ( ~~~~ . '., ;". '. -" ,. .'......... ,.". , . "" t. '~ :'3(r rJtlllU&s & 'Transportatldt! Voucherf) NARRATIVE REPORT: Please Include InfonnaUon such as current trends. program developments. ap8clalevents. publicity Or community educaUon efforts, ete. Be sUI'e to address any dlscrepal')Cles between Ute level of BeMCGS actuaDy provided and perfonnance goals. Attach additional pages as necessary. ' . Narrative ( . 1. ~'~ l-l-S .......--- Il-!-fC(C/-;'rhen-r d- ~J ~ 'ili,;ft[t;YQ~~tr~~iS!JB!l&r: ' '" .~~-~..-.......~,-"...~." l-~'C'?'"!::, :---.... .. . CITY OF FEDERAL WAY (' HUMAN SERVICES AGREEMENT 2005-2006 QUARTERLY SERVICE REPORT Date: Agency: Catholic Community Services . Phone: 253--850-2516 Program: Emergency Assistance ., - , . ... .....-. Address: .:..;;,i229.WeslSmlthj P.O. Box 398, Kent. WA 98035..Q.398/" ,.. .. . , .. ~ . . . . . ~ Contact:' Jennifer Malloy , Title: Program Manager . Dist Qtr/Jan-Mar D 2nd. QtriApr-Jun D 3rd Qtr/Jul-Sep D 4th Qtr/Oct-Dec Performance Measure Annual Goal Goal this Quarter ... .i:.1 . ~' . NARRATIVE REPORT: ..... Please lndudelnformaUon such as c::urrent trends, program developments. sp8clar events. publlclty or COmn'lutllty education ertQrts, ate. Be sure to address any dlscrepancles between the IGYdl of seMces a~any' proWled and performance goals. Attach additional pages as necessary.. Narrative . ( _ . Ps-){) '-1-,-& J-J-H q c It 1ILR/f1+' d- ( ~ITYOf A Fedsral Way M E M Q.R AND U M DATE: September 13,2005 TO: Human Services Commission ~ FROM: Angelina Allen-Mpyisl, Human Services Manager SUBJECT:' Request an amendmentto the Federal Way Community Caregiving Network 2005~2006 Human Services General Fund Contract Policv. Question Should the' Federal Way Community Csr'eglving'Network - Emergency Shelter/Rent AssIsta-nceprogr~m be allowed ta amend its rent C)ssistance and shelter/motel performance goals to better reflect the type of services being provided to Federal Way residents? Backaround The Federal Way Cammunity Careglving Network (FWCCGN) is a nanprofit human service agency that provides a variety .of services which includes rent assistance. matellodging, and motar vehicle gas vauchers for 'l.ow~lncome individuals. and families wha are in need .of emergency assistance. FWCCGN in their amendment letter faxed to staff on September 13 is requesting an amendment to their 2005~2006 contract for their Emergency Shelter/Rent Assistance program. PI13ase refer to the attached. Since 1997. the' City of Federal' Way has provided funding to FWCC(3N In suppart of their Emergency Shelter/Rent Assistance pragram. FWCCGN leverages City funding with other private donatians that enable the agenCy ta support a number .of househalds living in Federal Way. Between 2001R2003, FWCCGN has assisted over 1,000 Federal Way residents wha were In ctisls and in need of emergency assistance. . FWCCGN /las seen a tremendous Increase in the number of requests for rent assistance and a significant .drop off in the number. ~f peaple seeking shelter or motel assistance. The'second quarter report revealed that 420 rent assistance requests had been received by Federal Way resld~nts and 97 requests where received for shelter or motel assistance. Last year, the board made a poliW decision to stabilize the current housing situatian for families needing rent asslt;;tance and to provide motel vauchers to families with children rather than single men and women because the motel roams were being damaged by these individuals. Based on their current contract. FWCCGN Is expected ta provide 80 rent vouchers and 450 shelter/motel vouchers by the end of the year. Six months Into the contract the agency has exceeded their rent voucher goal and has met 22% .of the shelter/motel performance goal. The agency proposes to change the annual Rent Assistance and Shelter/Motel voucher 90als ta the following: . 'Increase the rent assistance goal to 590. .. .Decrease the ,shelter/motel voucher goal to 297. I. The proposed amendment to t~e contract wauld better reflect the needs of Federal Way h<?liseholds wha are seeking help. f\-\ , Lf~7 .-...- f-J-J---t-q {~h 1?1R41f" d- Staff recommends that the Human Services Comhiission consider authorizing the amendment, which will allow Federal Way Community Caregiving Netwoi1< tq,~djust its rent assistance goal and I shelter/motel performance goals. Based on their secondql.iarter statistics the agency is meeting or exceeding three of Its four goals. Adjusting the rent assistance and shelter/motel voucher goals to . better reflect the needs of Federal Way residents is critical to the continued success of the Federal Way Community Caregiving Network in meeting Its performance goals for the 2005-2006 grant cycle. ProPosed Motion '. . ,~ .. .. I move'to recommend that th~ Federal Way Community CaregiVing NefworKarrui!ndedtheir Emergency Shelter and Rent Assistance program 2005~2006 Human Services General Fund contract to Increase its Rent Assistance goal to 590 and decrease Its Shelter/Motel voucher goal to 297. Please contact me at (253) 835-2650 or anoelina.allenmovlsl@citvoffederalwaV.com if you have any questions regarding this item. ., . , , j , ( 'A-\'2- ~ ' tf-g' .S-13-05; 7:52AM;80EINO ;4252345493 # 1/ 1 A--f+Cl CI'1 tYtP/11 +. d- ( Dear City ofFedecal Way We thO Federal Way CommunitY C8regiviIig Network board have reviewed our planned service tmlts and have acljustcd the Rent Assist up warde~for the 3111 quarter to 80 and the 4l1a quarter to 90. We have estimated the bed night service.units to be 100 for tho 3111 quarter and 100 for th~ 4Cb quarter. The planned service units have been I(ljustcd higher for rent to reflect.the n\ln1.bcr ofncw clients within Federal Way. The service units actual for bed. nights for the fitst quarter was an anomaly. These new estimated senrice units are included in the minutes' olour board meeting. AS~:Z i:- c>4vy . fit ~ Leonard McKinnon . Treasurer ( I - C 0- )::, - --~ - . - -...... - - - :- '- ...... ,- - -.. - - *'- - - --- --~ -..........-..-- .- --..-..--- A TT ACHMENT 3 errya, ,~ Federa,IWay MEMORANDUM DATE: October 18, 2005 TO: Human Services Commission ~ FROM: Angelina Allen-Mpyisi, Human Services Manager SUBJECT: Third Quarter 2005 Reports on Human Services General Fund Programs The third quarter Human Services General Fund (HSGF) Activity Summary report is attached detailing the human service projects from the period of July through September 2005. HIGHLIGHTS OF HUMAN SERVICE AGENCIES ACTIVITIES Auburn Youth Resources - Street Outreach Teen Program: Auburn Youth Resources adjusted their case management hours to reflect the total number of hours spent with their clients. You will recall from the second quarter HSGF Activity Summary report the agency recorded only the unduplicated hours specific to unduplicated Federal Way youth being served. For several months, Auburn Youth Resources has under reported their case management hours. After revisiting their records Auburn Youth Resources staff re-estimated the case management hours. Based on the adjustment, the agency has met their third quarter performance goal. The unduplicated client count is slightly below the third quarter seventy-five (75%) percent threshold primarily because youth during the summer did not stay in one place for a long period of time or relocated to another city. With school back in session Auburn Youth Resources will see an increase in the number of youth needing assistance. Catholic Community Services - After Hours Program: In September, I met with staff from the Police Department and Catholic Community Services (CCS) to identify issues and come up with strategies to ' improve the After-Hours program. During the meeting it was determined there were a few issues, which had impacted the use of the program. This included: . Accessibility because people did not know where to go for assistance after the Police Department moved to the new City Hall building; . Staff changes within the Police Department; and . Communication challenges between all parties involved. At the meeting it was determined that food vouchers and bus tickets had been distributed but no paperwork had been collected on the clients who were the recipients of these vouchers. Police Department staff kept records of the number of vouchers given to police officers and they were able to estimate the number of vouchers handed out to individuals or families needing assistance. This information was given to CCS staff. CCS staff also developed a new form for Police Department staff to use when distributing the use of the After-Hour vouchers. Catholic Community Services - Emergency Assistance Program: Catholic Community Services (CCS) has successfully met its goals for the third quarter. Since the seco~d quarter. there have been a few programmatic changes to the Emergency Assistance program. CCS will no longer offer the Continuum Care program due to cutbacks at the Department of Social and Health Services. This has impacted services to families in South King County. A settlement grant through the State Attorney General's office is enabling CCS to provide a significant number of transportation and gas vouchers A-1L-\ during July 2005 - June 2006 (the state's fiscal year). With the increase in gas prices this new funding source can help low-income individuals and families. CCS is noticing an overall increase in the number of requests for assistance with the total request for Emergency Assistance in Federal Way averaging 120 calls per month. Rent and utilities lead the number of requests, accounting for over 80% of their calls. Gas vouchers and bus ticket requ~sts have also increased dramatically but CCS is unable to determine if the increase is attributed to the increase in gas prices or the availability of gas vouchers at their South King County office in Kent. Consejo Counseling and Referral Services - DV & Advocacy: The agency has met four of theirfive performance goals for the third quarter. Their annual bed night goal has not been met due to the high cost of hotel/motel rates and the lack of availability in housing their clients in a shelter. Consejo Counseling and Referral Services reported that the cost for a hotel/motel voucher is $55.00 per night. Federal Way Community Caregiving Network - Emergency Shelter & Rent Assistance: Based on the amendment to the agency's annual performance measures, the Federal Way Community Caregiving Network (FWCCN) has met three of its four performance goals. The agency has seen an increase in the number of people needing motel/shelter assistance but the number is slightly below the third quarter seventy-five (75%) percent threshold. The summer months are a typical time for people to move and relocate to another city, which is why the number is somewhat below third quarter expectations. With the arrival of fall, the FWCCN has started to see an increase in the number of people needing motel/shelter assistance. Please contact me at (253) 835-2650 or anaelina.allenmpyisi@citvoffederalwaY.com if you have any questions regarding this report. 2 f\-15 (") 'E f- lG <f2. <f2. <f2. z 3: '0 lO '>t ~ UJ <(._ ,..... ,..... lO :2: _lG I 00. 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E (fJ 0 2: co U ro -- "" :> ro... ro ro ro ro ro Q) ro ro Q) >-1 ro 0 ro 0 0 0 !Ii: I T""" E Q) g en c.~ en 0) <l> g co Q).~ 0) Q).~ 2 Q).~ = ro ^, ' .~... '-~'" '- '- w<: ~ III (f) 0.. C ro n. <l> C Q) 0..:2 (f) Q. Q) (I) D.. (f) Q.:2 $ W l5.. Q) <( 0.. Q) Q) Q) I~; J: ... .J..:J'C c:Jt:.c O):J Q) ...... :J en ...... :J Q) - :J _ , ill:J..o :J..o..o ..0.._ Cl ~"OB O)-oQ)-- .2"0 IJ) 0-0 C 0'0 E 0"02 Q) $"0 E 0-0 EE E.)..~ e :JC:J ~cfii'.Q Q)cm U)CO (f)co U)CoC C:J Sl:::::J:J:J..o (\"In 0. :2::::>1- a...::>...JU a::::::>u (f)::>U (f)::::>I (f)::::>t--O S::::>z >-::>ZZZi!\t- "'~~ ATTACHMENT 4 A CITY OF ... __. Federa:IWay MEMORANDUM DATE: October 19, 2005 TO: Human Services Commission ~ FROM: Angelina Allen-Mpyisi, Human Services Manager SUBJECT: Mid-Biennium Review ' For the last six months the Commission has evaluated the contract performance of twenty-five Human Service agencies operating 38 programs. Based on the quarterly updates provided by staff, five agencies were identified in having performance issues. The agencies are: . Auburn Youth Resources - Street Outreach Team Program Area of concern: Case management hours . Catholic Community Services - After Hours Program Area of concern: Contract performance below expectations . Catholic Community Services - Emergency Assistance Program Area of concern: Food vouchers . Consejo Counseling and Referral Services - DV Community Advocacy Program Area of concern: Contract performance The third quarter report references how each agency addressed their performance issues in order to meet or improve their performance goals. The Commissions evaluation of the remaining Human Service agencies, over the last six months and highlighted in the third quarter report, has found they are on track to meet or exceed their annual contract performance goals. For the October 24,2005 meeting, the Commission moves into the final phase of the Mid-Biennium Review to discuss the funding plan laid out for the 2006 grant awards, which will be presented to the Council with the Mid-Biennium Review recommendations. This Memo provides information on the purpose of the estimated funds available and options for the Commission to consider. For the grant period, beginning January 1, 2006, the staff estimates the following funding to be available: Human Services General Fund $412,500 Carry forward balance (from 2005) $ 10,594 Carry forward balance (from 2004) $ 6,176 United Way/Human Services fundraising $ 8.000 Total $437,270 The amount of funding projected to be available in 2006 is $430,500. This is a combination of $400,000 available through the Human Services General Fund and $30,500 in one-time donations. During last year's application process the Commission has already allocated and recommend one-time funding (refer to Attachment 1), to the Human Service agencies. ~-L\ The Commission will notice from Attachment 1, because the funding level decreases from $447,000 (in 2005), to $430,500 there are at least six organizations who will not receive the same level of funding in 2006. The agencies are: . Community Health Centers of King County - Natural Medicine program Funding award in 2005: $5,000 Anticipated award in 2006: $4,000 . Consejo Counseling and Referral Services - DV Community Advocacy Funding award in 2005: $5,523 Anticipated award in 2006: $5,000 . Crisis Clinic - Teen Link program Funding award in 2005: $4,000 Anticipated award in 2006: $3,000 . Evergreen Senior Club - Senior Services for Korean Seniors Funding award in 2005: $5,000 Anticipated award in 2006: $1,023 . Hospitality House - Shelter for Single Homeless Women Funding award in 2005: $5,000 Anticipated award in 2006: $0 . WWEE - Reach Plus Program Funding award in 2005: $10,000 Anticipated award in 2006: $5,000 Funding Options for the Commission to consider With an estimated $6,770 anticipated to be available next year, the following options are available for the Commission to consider: Option 1 - Prioritize fundinq amonq the aQencies Assuming there will be $6,770 available the Commission can prioritize the funding among the six agencies to increase their awards up to or near their 2005 funding level until all the funds are expended: Agency 2006 Proposed 2006 Adjusted Priority Order Proposed additional Grant Award Award funds Community Health Centers - $4,000 $1,000 $5,000 1 Natural Medicine proqram Crisis Clinic - Teen Link $3,000 $1,000 $4,000 2 program Hospitality House $0 $2,770 $2,770 3 Evergreen Senior Club $1,023 $2000 $3,023 4 TOTAL $8,023 $6,770 $14,793 Option 2 - Provide fundinQ to the EverQreen Senior Club and Hospitality House Because both the Evergreen Senior Club and Hospitality House will experience a significant reduction or receive no funding next year, another option for the Commission to consider is to fully fund Hospitality House to its full funding level ($5,000) and the balance is allocated to the Evergreen Senior Club ($1,770). Evergreen Senior Club's adjusted 2006 grant award would then become $2,793. 2 A,-Z- 'L- Option 3 - The Commission determines a different allocation process Under this scenario the Human Services Commission has the option to create a different allocation structure. Staff recommendation If the proposed funding of $437,270 is available next year, staff recommends to the Commission that the additional $6,770 be used to fund agencies in Option 1. Proposed Motion: I move to recommend that the 25 Human Service agencies receiving funding from the City maintain their 2005 allocation levels in 2006 with the exception that should the Human Services General Fund increase to a total of $437,270, I recommend that any additional funding be allocated to fund the agencies outlined in Option 1. Furthermore, should there be a decrease in funding from the estimated amount of $437,270, I move to recommend that the agencies identified in Option 1 be awarded funding based on reverse priority order. 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U.o -co ...J- J- <{~ z E --' \\-'2--~ z- <( 8~ ;; .. _N l) >- u..... :J 0 2 "- >- " ~o 1{ 0 0( ~~ z ;; ~ 0 :)0 " " CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Date: November1,2005 ~ From: Angelina Allen-Mpyisi, Human Services Manager Via: David Moseley, City Manager Subject: Mid-Biennium Review of 2005~2006 Human Services Contracts Policy Question: Should the City of Federal Way continue to provide funding to twenty-five human service agencies in 2006? Backqround and Purpose of the Mid~Biennium Review In 1997, the Human Services Commission recommended to the City Council that the City move to using a two-year funding cycle for human services funding to be in line with the City's two-year budget cycle. Second year funding for agencies would be contingent upon satisfactory contract performance and on availability of City funding. The advantages of a two-year process include: more time for human services planning and implementation; increased efficiency for agencies and the City by eliminating the annual application process; and more time for agencies to develop and measure outcomes. . When the City Council approved the two-year human services funding process, they emphasized the importance of a review element to be undertaken by the Commission, with recommendations to the Council. The purpose of the mid-biennium review is to evaluate agency contract performance and make recommendations for any changes to individual contract funding levels for the second year of the biennium. Because the majority of the contracted human service agencies meet or exceed their contract goals, changes are expected to be few and minor. Process Used to Evaluate Aqencv Contract Performance Presently the City of Federal Way is providing funding to twenty-five agencies operating 38 programs. Staff has provided quarterly updates to the Human Services Commission (HSC) regarding agency contract performance with the most recent briefing held at the Commission's October 24, 2005 meeting. In addition, during the last several months the Human Service Commissioners conducted monitoring site visits to meet with agency representatives to become more familiar with their programs and discuss contract performance. The HSC has evaluated the performance of the twenty-five agencies on three specific areas: 1) outputs, 2) outcomes and 3) agency administration. Attachment 1 is the review criteria sheet outlining the specific guidelines in each of these categories. For the last six months the HSC has evaluated the contract performance of the 25 human service agencies. Based on the quarterly updates provided by staff, five agencies emerged as having performance issues. The agencies are: 1 f\-~ . Auburn Youth Resources - Street Outreach Team Program Area of concern: Case management hours . Catholic Community Services - After Hours Program Area of concern: Contract performance below expectations . Catholic Community Services - Emergency Assistance Program Area of concern: Food vouchers . Consejo Counseling and Referral Services - DV Community Advocacy Program Area of concern: Contract performance . Federal Way Community Caregiving Network - Emergency Shelter & Rent Assistance Program Area of concern: Bed nights in motel/shelter Staff has been working with these agencies throughout the year to address the performance concerns. In September, Catholic Community Services (CCS) and the Federal Way Community Caregiving Network (FWCCGN) submitted written requests to amend their annual performance goals to better reflect the needs of their clients. Refer to Attachment 2 for additional information. The adjustments made to CCS and FWCCGN performance goals did not change the funding levels of the agencies. The third quarter staff report, and the activity summary report, Attachment 3, references how the five agencies reported their performance issues and the progress they achieved to meet or improve their performance goals. The activity summary report also highlights the performance of the other human services agencies under contract with the City. During the HSC's October 24 meeting, the Commission moved into the final phase of the Mid- Biennium Review to discuss the funding plan laid out for the 2006 grant awards. Attachment 4 is the staff report presented at the meeting outlining the estimated funds available and recommended options for the HSC to consider. Staff estimated that beginning January 1, 2006 the following funding would be available: Human Services General Fund $412,500 Carry forward balance (from 2005) $ 10,594 Carry forward balance (from 2004) $ 6,176 United Way/Human Services fundraising $ 8,000 Total $437,270 The projected budget for next year is $430,500, which is a combination of $400,000 available through the Human Services General Fund and $30,500 in one-time donations. As part of the 2004 grant application process the HSC made funding recommendations to City Council, which included how one-time funding should be allocated. Refer to Attachment 5 for more information. Based on last year's funding allocation process Hospitality House will not receive additional grant support in 2006 because of limited funds available. This will decrease the number of agencies being funded next year to twenty-four. With an estimated $6,770 anticipated to be available in 2006, funding options were outlined for the HSC to consider. Staff had recommended that the HSC consider prioritizing funding among agencies that will not receive the same level of funding next year. However, the HSC had determined that the highest need,.based on the quarterly staff reports, was energy assistance and emergency food. 2 f\ - 3\ Therefore, the HSC selected a different funding allocation and suggested funding to Catholic Community Services Emergency Assistance Program because the program provides energy assistance, and the Multi-Service Center's Emergency Food Program. Option 1: Recommend continued funding in 2006 to 24 human service agencies receiving funding from the City with the exception that should the Human Services General Fund increase to a total of $437,270 it is recommended that Catholic Community Services Emergency Assistance Program, and the Multi- Service Center's Emergency Food Program receive a proportionate share of any additional funding. Option 2: Continued funding is not recommended in 2006 to the 24 human service agencies nor is additional funding being recommended to Catholic Community Services Emergency Assistance Program, and the Multi-Service Center's Emergency Food Program, should the Human Services General Fund increase to a total of $437,270 Staff Recommendation Staff recommends Option 1 because the grant funds will support energy assistance and emergency food, which were the two highest needs identified by the Human Services Commission. Human Services Commission Recommendation On October 24 the Human Services Commission (HSC) approved continued funding in 2006 to 24 human service agencies receiving grant support from the City. Furthermore, the HSC approved that should the Human Services General Fund increase to a total of $437,270; Catholic Community Services Emergency Assistance Program and the Multi-Service Center's Emergency Food Program receive a proportionate share of any additional funding. Should there be a decrease in funding from the estimated amount of $437,270, Catholic Community Services Emergency Assistance Program and the Multi-Service Center's Emergency Food Program will receive a proportionate amount of what is available. Committee Recommendation Forward option to the full City Council and place this item on the December 6 consent agenda. 3 A~3L - --" 5.5 CITY OF FEDERAL WAY CITY COUNCIL COMMI1'TEE STAFF REPORT ....-.-.-,. ----.". ..-....- ---- .......---.....--.... ---------.-.". ._--". ----.- DAI'E: November 7, 2005 TO: Parks, Recreation, I-Iuman Scrvices & Public Safety Committee VIA: David MOS~anager FROM: B Sanders, Park Planning & Dcvclopment Coordinator SUBJECT: Historic Cabins Park-85% Design Review ..---... ..,--...-- .------.- Poliev Question Should the Council approve Historic Cabins Park improvemcnts as designcd at 85% complction? Background Improvements planned for the Historical Cabins Park (adjacent to the Wcst Hylebos Wctlands Park) include a IS-space parking lot, sidcwalk to the cabins and trail, landscaping, and a single restroom. The Parks, Recreation and Cultural Scrvices Departmcnt has been working with the Public Works Dcpartment and an enginecring firm to redesign thc facility, based on earlier responscs to the proposed bioswale/water quality system. Public Works felt that thc initial design was likely to be ineffective. The adjaccnt wetland limits the amount ofland available for a traditional stormwater system, therefore, an alternative approach has been proposed. The revised design uses a pervious concrctc for the parking lot and sidewalk. This kind of concrete allows water to percolate through the pavemcnt, dircctly into the soil bclow. The watcr moves slowly through thc soil, just as it would iftrecs or grass were on thc surface instead of a parking lot. The Parks and Recrcation Commission revicwed the project and asked for additional information on the environmental impacts of this approach, including thc opinion ofthc rriends of the Hylebos Wetlands. Thc Friends rcsponded with a lettcr to the Chair of the Parks Commission strongly supporting this technology. Aftcr a presentation of dctailcd information concerning pervious concrete the Commission has recommended approval of this design to the City Council. Options 1. Accept thc 8YYo design of the Historic Cabins Park, and authorize staff to procecd to 100% design. 2. Not accept thc 85% design of the Ilistoric Cabins Park. Staff recommendation 1 13-\ Staff concurs with the Parks Commission recommcndation to thc Committee to accept the 85<% design of Historic Cabins Park and placc this item bcfore Council on December 6,2005. Committee recommendation Forward option ___ _ to the full City Council for approval on Decembcr 6, 2005. ,~- - -- - API'ROV AL OF COMMITTEE REPORT: -,~ ,......- -...--- .. --.-, .....--- Committee Chair Committee Member Committee Member 2 }3-1.... Concrete - I! tice r(((( In a What, whv & how;>> .~..., NRMCA CIP 38 .. Pervious Concrete WHAT is Pervious Concrete? Pervious eoncrctc is a special type of eoucrete with a high porosity used for concrete flatwork applications that allows water from precipitation and other sourecs to pass through it, thereby reducing the runoff from a site and recharging ground water levels. The high porosity is attained by a highly interconnected voideontent. Typically pervious eoncrete has little to no fine aggregate and has just enough eementitious paste to coat the coarse aggregate particles while preserving the interconnectivity ofthe voids. Pervi- ous eoncrete is traditionally used in parking areas, areas with lighttrafIic,pedestrian walkways, and greenhouses. It is an important applieation for sustainable construction. WHY Use Pervious Concrete? The proper utilization of pervious concrete is a reeognized eoncrete pavements. As with any eoncrete pavement, proper Best Management Praetice by the U.S. Environmental Pro- subgrade preparation is important. The subgrade should be tection Agency (EPA) for providing first-flush pollution properly compacted to providea unifonn and stable sur- control and storm water management. As regulations fur- face. When pervious pavement is placed directly on sandy ther limit storm water runoff, it is becoming more expen- or gravelly soils it is recommended to compactthesubgrade sive for property owners to dcvelop real estate, due to the to 92 to 96% of the maximum density (ASTM D 1557). size and expense of tile necessary drainage systems. Pcrvi- With silty orclayeysoils, the level of compaction will de- ous concrete reduces the runoff from paved areas, which pend on the specifics of the pavement d~sign and a layer of reduces the need for separate storm water retention ponds open graded stone may have to be placl?d over the soil. En- and allows the use of smaller capacity storm sewers. This gineering fabrics are often used to separate fine grained allows property owners to develop a larger area of avail- soils from the stone layer. Care must be taken not to over- able property at a lower cost. Pervious eonerete also natu- eompaet soil with swelling potential. Moisten the subgradc rally filters storm water and can reduee pollutant loads en- prior to concrete placement, and wheel.ruts from the eon- tering into streams, ponds and rivers. Pervious concrete struction traffic should bc raked and re-compacted. Moist- functions like a storm water retention basin and allows the ening the subgrade prevents pervious conerete from setting stonn water to infiltrate the soil over a large area, thus fa- and drying too quickly. cilitating recharge of precious groundwater s!lPplies locally. Typically pervious eoncrete has a water to cementitious All ofthesebenefits lead to more effective land use. materials (w/cm) ratio of 0.35 to 0.45 with a void cont~nt Pervious conerete can also reducc the impact of develop- of 15 to 25%. the mixture is composed of eementitious ment on trees. A pervious concrete pavement allows the materials, coarse aggregate and water with little to no fine tnmsfer of both water and air to root systems allowing trees aggregates. Addition of a small amount of fine aggregate to flourish even in highly develop cd areas. will generally reduce the void content and increase the HOW to Create a Pervious strength, whieh may be desirable in eCltain situations. This material is scnsitive to changes in water content, so field Concrete Pavement? adjustment of the fresh mixture is usually necessary. The correet quantity of water in the conercte is eritical. Too much 6-3 An experienced installer is vital to the suceess of pervious water will cause segregation, and too little water will lead to balling in the mixcr and very slow mixer unloading. Too management plan, the designcr should ensure that it is func- Iowa water content ean also hinder adequate euring of the tioning properly through visual observation of its drainage eoncrcte and lead to a premature raveling surface failure. A charaeteristies prior to opening of the facility. Questions properly proportioned mjltture gives the miltture a wet-me- have been raised about the freeze thaw durability ofpervi- ~ tallic appearance or sheen. ous concrete. Even though most of the experience with per- _\ _I A pervious conerete pavement may bcplaeed with either vious eonerete has been in warmer climates recently there fix ed forms or slip- fonn paver. The most common approaeh have been several pervious concrete projeets in colder cli- to placing pervious concrete is in fonns on grade that have mates. Pervious concrete in freeze thaw environment must a riser strip on the top of each form such that the strike off not become fully saturated. Saturation of installed pervious device is actually 3/8-1 /2in. (9 to 12 mm) above final pave- eoncrete pavement ean be prevented by plaeing the pervi- ment elevation. Strike off may be by vibratory or manual ous eoncrete on a thick layer of 8 to 24 inehes (200 to 600 scrceds, though vibratory screens are preferable. After strik- mm) of open graded stone base. Limited laboratory testing iug off the eonerete, the riser strips are removed and the has shown that entrained air may improve the freeze thaw concrete compacted by a manually operated roller that durability even when the pervious concr~te is in a fully satu- bridges the forms. Rolling consolidates the fresh concrete rated eondition. However, the entrained air content cannot to provide strong bond between the paste and aggregate, be verified by any standard ASTM test procedure. and creates a smoother riding surface. Excessive pressure EPA recommends that pervious eon crete pavement be when rolling should be avoided as it may cause the voids to cleaned regularly to prevent clogging. Cleaning can be ae- collapse. Rolling should be performed immediately after eomplishedthrough vacuum sweeping or high pressure strike off washing. Even though pervious eoncrete and the underly- Jointing pervious eoncrete pavement follows the same rules ing soil provide excellent filtration capabilities, all the eon- as for eonerete slabs on grade, with a few exceptions. With taminants may not be removed. In critical situations to pre- significantly less water in the fresh eoncrete, shrinkage of serve the quality of ground water, stonn water testing is the hardened material is reduced signifiealltly, thus, joint recommended. spaeillgs may be wider. The l1!les ofjointillg geometry, how- ever, remain the same (See CIP6): Joints in pervious con- erete ar~ tooled with a rolling jointing tool. This allows joints to be)iut in a< short time, and allow.s_ctiI'ing to con- tinue unint!itrupt~d. Proper curing is eSsentialto the struetural integrity of a per- References , ) vious concrete pavement. Curing ensures sufficient hydra- I. Pervious Pavement Manual, Florida Concrete and Prod- tion of the cement paste to provide the necessary strength uets Association Ine_, Orlando, FL. htto://www.feoa.on!. in the pavement section to prevcnt raveling. Curing should 2. Richard C. Meininger, "No-Fines Pervious Concrete for begin within 20 minutes of eOllerete plaeemellt and con- Paving," Concrete International, Vol. \0, No.8, August tinue through 7 days. Plastie sheeting is typieally used to 1988, pp. 20-27. cure pervious concrete pavements_ 3. Storm Water Technology Fact Sheet Porous Pavement, United States Environmental Protection Agency, EPA 832- HOW to Test and Inspect Pervious F-99-023, September 1999. www.epa.gov/npdes 4. Recommended Specifications for Portland Cement Pervi- Concrete Pavement? ous Pavement, Georgia Concrete and Products Associa- tion, Inc. Tucker, GA, www.gcpa.org Pervious concrete can be designed to attain a eompressive 5. Pervious Concrete Pavement- A WincWin System, Con- strength ranging from 400 psi to 4000 psi (2.8 to 28 MPa) crete Technology Today, CT 032, August 2003, Portland though strengths of600 psi to 1500 psi (2.8 to 10 MPa) arc Cement Association, Skokie, IL, hUp:/lwww.ccmcnt.org more common. Pervious concrete, however, is not speci- 6. ASTM D1557-00, "1t!st Methodsfor Laboratory Compac- tion Characteristics of Soil Using Modified Ejjlm," An- fied or accepted based on strength. More important to the nual Book of ASTM Standards, Vol. 04.08, ASTM Inter- success of a pervious pavement is the void content. Accep- national, West Conshohocken, PA, www.astm.org tance is typieally based on the density (unit weight) of the 7. Pervious Concrete, ACI 522R Report, (under review), ACT in-place pavement. An aceeptable toleranec is plus or mi- International, Farmington Hills, MI, hltp:/I nus 5 Ib/cu.ft. (80 kg/m)) of the design density. This should www.concreteJ2!g be verified through field testing. The fresh density (unit 'i- · weight) of pervious cone rete is measured using the jigging method described in ASTM C 29. Slump and air content tests are not applieable to pervious conerete_ If the pervi- ous concrete pavement is an element of the stonn water B ,-~\ ((((( National Ready Mixed Concrete Association' 900 Spring Street, Silver Spring, MD 20910 . www.nrmca.org . 888.84NRMCA @ National Ready Mixed Concrete Association (NRMCA)_ Technical information prepared by NRMCA. Alt rights reserved NRMCA No part of this publication may be reproduced in any fonn, incfuding photocopying or other electronic means, wlthoul pcnnission in writing from NRMCA. 2004 pC~Ortl.nd Cement AssociatiDn CONCRETE TECH NOLQd~Y System Use of pervious pavements helps owners and environment Although pervious concrete has been in use for more than 50 years in a variety of applications, recent EPA regulations are causing many owners, specifiers and architects to reexamine applications of this unique material. Also referred to as "no-fines concrete" or "porous concrete." this material is compriS€ej of nar- rowly graded coarse aggregate, cementitious materi. als. water, admixtures, and. in some cases, fibers. little or no fine aggregate is included in the mixture_ Carefully eontrolled amounts of water and cernenti. tious materials are used to create a paste that forms a thick coating around aggregate particles without flowing off during mixing and plaeing. Usingjust enough paste to coat the particles maintains a system of interconnected voids on the order of 15% to 35% depending on materials and intended application_ The result is a very high permeability eonerete that drains quickly: Pereolation rates of 100 to 750 liters pcr minute per square meter (2 to 18 gallons per minute per square foot) are common. Due to the high void content. pervious concrete is also lightweight. 1600 to 1900 kg/m3 (100 to 120 Ib/(3) ConstructionPriJctices -, Afterplacement. pervious concrete resembles pop- corn. Its lOw paste content and low fine aggregate content make the mixture harsh, with a very low slump_ The compressive strengtll of pervious eon" crete is limited sinee the void content is so high_ However. compressive strengthS of 3.5 to 27.5 MPa (500 psi to 4000 psi) are typical and sufficient for many applications_ 8-5 . CONCRETE TECHNOLOGY I 0 0 A Y pedestrian applications, dating back 20 years or more in florida. Pervious conerete's main advantage is its ability to pass large amounts of water quickly and this has dictated traditional applications: drainage media for hyrJraulic structure,;, porous base layers under heavy duty pavements, parking lots, tennis courts, and greenhouses. Its high porosity also gives it other useful characteristics: it is thermally insu- lati~g.(in buildings) and has good acoustical properties (for sound bar- rier walls). The interconnected void structure of this material allows water to pass through and percolate into the ground. This unique ability of pervi- Fig. 2. Pervious concrete is usually placed by hand and then struck off with a vibratory screed, ous concrete captures rainwater and followed by compaction with a hand roller. Prompt curing with plastic sheeting is required. recharges ground water. reducing (/MG13627) storm water runoff and helping owners COmply with EPA regula- Pervious concrete is not difficult to place, but is a bit tions. In the last few years. a high level of interest in different from conventional concrete placement. It is pervious concrete has developed due to federal a very low workability material, so considerable elean water legislation. hand work may be necessary for placement. The use of a vibrating sereed is important for optimum densi- ControJof "firstFJu~h"~tormWater.. ty and strength. After screeding. this material is usu- ally compacted with a hand roller. Ttlere are no bull Pervious conuete pavement systems provide a viable floats, trowels etc. used in placing pervious eon. SOlution to the new requirements under the EPA crete. Conventionaljointing methods and spacing Storm Water Phase" Final Rule (see Reference 1)_ are recommended. Curing with plastic sheeting must Phase \I regulations require programs and praetices to start immediately and continue for at least 7 days. help control the amount of hazardous contaminants Careful engineering is required to assure structural in our waterways. Impervious pavements, particularly adequacy, hydraulic performance. and minimum in parking lots. eollect oil, anti-freeze and other auto- clogging potential. mobile fluids, whiCh may be washed into streams and lakes when it rains_ Paving th~.W~yfor. 8etter.W~terManil9~ment The EPA Storm Water regulations set limits on the levels of pollution in our streams and lakes_ To meet The principal uses for pervious concrete have been these ~egulations, local officials tlave eonsi<jJei'ed two for parking lots. low traffic pavements, and pedestri- basic approaches: reduce the overall runoff from un an walkways. For these applications. the smallest area and reduce the level of pollution contained in sized aggregate feaSib!e is used for aesthetic reasons_ runoff. Efforts to reduce runoff include zoning ordi- Coarse aggregate size 89 (9.5-mm or 3/a-inch top nances and regulations that reduce the amount of size) 11as been extensively used for parking lot ilnd impervious surfaces in new developments; green 2 Concrete TeChnology Today / August 2003 \3-- to space requirements; and implementation of "storm water utili- ty distriets" that levy an impact fee on a property owner. based on the amount of impervious area. Efforts to reduce the level of pollution from storm water include requirements for (1evelopers to provide systems that collect the "first flush" of rainfall (usually about 25 mm or 1 in.) and "treat" the pollu- tion prior to release. Pervious concrete pavement reduces runoff. It ean also be used as part of a system to reduce the level of pOllution con- tained in storm water that is eapturect. the so-ealled "first flush" that contains most of the pollution that eomes from an impervious surface_ By capturing the first f1ustl of rainfall and allowing it to percolate into the ground. soil ehemistry and biology are allowed to naturally "treat" the polluted water. Thus. storm water retention areas may be redueed. allowing increased land use. Trees planted in parking Jots eapwre some storm water and offer a eooling effect in the area, further redueing pollution. Pervious concrete pavement is ideal for protecting trees in a Fig. 3. Trees in this parking lot in California are adequately watered paved environment. For lack of water, trees planted in small by percolation through the pervious concrete pavement. (lMG13628) "islands" in parking Jots often have difficulty grOWing. Pervious concrete placed in parking spaces and pavements adjacent to tree islands greatly increases the amount of rain available to the trees Wittlout redUCing usable area. Pervious concrete sidewalks allow urban trees to receive more water and still permit full pedestrian usage. The use of pervious pavements has been growing in recent years as owners. architects. specifiers. and oHler concrete pro- fessionals become familiar with its benefits. For more information please contact: Dan R. Brown. PE. Product Specialist Holcim (US) Inc 1-800-292-4355 (offiee) Chairman of ACt Committee 522, Pervious Concrete Email: danr.brown@holcim.com Reference 1: Storm Water Phase II Final Rule: An Overview. EPA 833-F-00-007, Fact Sheet 7.0. US Environmental Protection Agency, Office of Water. January 2000. 4 pages. Available ae: h/lp:!/www.epa.gov/npdes/pubsltact 1 O.pdf. Concrete TeChnology Today / August 2003 3 B-l A CONCRETE DVANTAGE Software program can assist parking lot owners in pavement selection By BradleyT. Burke M 0St rnvcmcnt pro. Some interesting design comparisons bonding these materials with "inorganic; fess!o!l;)i s r0(o9-. between concrete and asphalt can be i ndustri al ~strength gl ue" that doesn' ~ drawn from using CPA. Needless to say, break demn and will continue to gain 11 i ze thQ pri ~n(jry 1 inch of concrete is not equal to 1 inch strength CNer ti me. T hi s "gl ue," createQ a5pc~ct of the cun ci asrm1t In fact it will take a 5-1/4-inch from a mixture of Portland cement and to 6-1/2-inch thickness of asphalt to water, lends itself to creating a Icw-main-' (retf.~ versus as p!"k.t! t dcbal-E?: you can equal 4-1/2 inches of 4,OOO-psi concrete. tenance pavement surface. I n fact con- pay rne n01;1/ or pdV rnc iater! \vith con-- The correslX'nding thickness in asphalt crete pavements have been documented is dependent on soil conditions and the to exhibit a 50-year to 70-Yffir service life uete generiJiiy havinq hiqher initial quality of the asphalt used. with little or no maintenance. The only -:;:.~(Ysts bCit fCj,f/er rn.:.~jnt(::1"'L3nCe rusts v:.!h(~n Before quantifying the cost differences scheduled maintenance for a concrete between concrete and asrmlt pavements, pavement is cleaning and joint reseal: , It' it's important to understand what makes i ng. A nother I1Otab! e feature of concrete compareo WI t ) asp Hi t these materials different While the bulk is that it Creates a rigid pavement struc- The probl em that many have strug- of the resulting volumes of ooth finished ture that is able to spread loads Oller ~ gled with is the quantification of those proclucts use sand and a coarse aggre- large surface area, making base materiall differences in dollars. gate, there is a fundamental difference in requirements less stringent and costlyJ Historically, many attempts to quanti- hoN these rifoN ma1.B"ials are I:uund togeIh- Conversely, asphalt will lose strengtH fy these differences were CNersimplified er. Portland cement concrete is created ~ CNer time as a result of having a differen~ and general in nature and did not allON a taking sand and coarse aggregate and mechanism to /.x.Jnd the same ingredien~ parking lot ~ner to make an informed business decision as it related to pave- ment selection. The National Ready Mixed Concrete Association (NRMCA) has developed a software p'ogram that assists construction professionals to quantify all costs asso- ciatedwith parking lotONnershipas well as to create a more level playing field in concrete versus asphalt design. This new tool, available from NRMCA, is called the Concrete Pave- ment Analyst (CPA). Although many people already feel that nothing is equal to concrete's per- formance as a pavement we need to accept that both concrete and asphalt must be compared in different design thickness that are designed to carry sim- ilar loads. G-~ CONS TR UCTION BUllETIN June 18. 2004 27 of sand and coarse aggregates. Asphalt cement is an "organic acI1esive" that sticks each piece of aggregate together when pressure is applied It's as if each pi ece of aggregate was coated in Scotch tape and pressed togeth- ,er. The reason that asphalt will lose .i~~E~ .c strength CNer time is because this organ- k adhesive wi II break clemn due to heat oxygen, ultraviolet light and stormwa- ter washing the asphalt cement away 0:atq9'1iitr~ii~'hl~IY;fe(lectj...eSUrfac~.. .. from the surface. This necessitates the .i~~~~':,~,~j~~t'~i~,...,...,... .,..'.'..'.."....~.'_ high maintenance cost of seal coating and CNerlays to keep the surface replen-- :ished with this adhesive. cost to all anti ci pated mai ntenance costs can give the asphalt design a ICMt€f cost Asphalt pavement is considered to be over a given period of time (service life). of anywhere from 20 percent to 35 per~ a flexible pavement that is unable to CPA software compi I es all these costs cent This initial cost savings is quickly spread loads in the same fashion as con- associated all the costs associated for offset in the first eight to 12 years of a qete. which means that an asphalt pave- project-specific concrete and asphalt pavement's service life due to the costs ment depends much more on a solid pavement desi gns. These costs are then associated with required seal coats and base. If careful consideration isn't given prCNided in three separate formats. Cur- overlays for the asp,alt pavement On the to the base requi rements, pondi ng of rent costs reflect what each maintenance other hand. the total CMtnefshi P cost CNe! :rainwater and potholes are inevitable. item would cost in today's dollars. I nflat- 30 years for asphalt can exceed the total NCMt that we have reached an under- ed costs take the current cost and adjust o..vnership cost for concrete b{ 50 percent standing of the physical differences future expenses with a given inflation to 100 percent By quantifying the total between concrete and asphalt explain- rate. The third cost is Present Val ue Costs o..vnership costs in this way, a specifier .ing the financial differences becomes which is calculated by taking the inflat- or o..vner can make the most informed .much more meaningful. ed cost and discounting it using a given business decision relative to pavement A ny pavement has two categories of interest rate. selection for any parking area. costi ng components: (1) i ni ti al cost and Generally speaking, when concrete In addition to being morecost-effec- ]( 2) mai ntenance cost W hen these two and asphalt pavements are designed to tive over the long run, concrete offers categories of costing are combined, an carry similar loads their corresponding numerous aesthetic and environmental ,informed decision can be made with initial costs are fairly equal. In many advantages. Concrete offers many color :regard to the total o..vnershi p cost of any situations, hcmever, specified asphalt is (and pattern) design options that will !pavement design. The total o..vnership under-designed when compared to a rec- provide an enhanced visual appeal for cost is achieved by adding the initial ommended concrete thickness, and this any building. Plain concrete's light-colored and high- ly reflective surface will deliver a brighter and safer parking area at nigrt. I n fact, the number of lighting standards can be reduced by 30 percent and still achieve a similar illumination to dark asphalt This can Imd to significant erffgf cost savings. Concrete reflects more of the sun's energy, decreasing heat absofJJt,ipn and storage. Cooler temperatures reduce urban heat islands and energy for air conditioning as well as result in cooler stormwater run-off, hel pi ng protect our streams and lakes. , . " .: ,~' ::"".: :'~: :,', :.: '.... For those interested in learning more - --<~ about concrete parking lots or CPA, con- tact NRMCA at (888) 846-7622, or visit ., '~.... "'. ,"',. .-.:. :'. .,. the website at www.nrmca.org. ","',,: <... B-/O S.D CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT ."_0..---"" ___n. -----.... DATE: November 7, 2005 TO: Parks, Recreation, Human Services & Public Safety Committee VIA: David M~ Manager _ FROM: B Sanders, Park Planning & Development Coordinator SUBJECT: Community Center Site-.-Puget Sound Energy Easement -..---'." -----.. ..----...... .... -------..,. ..-....-- Policy Question Should the Council grant an easement to Puget Sound Energy (PSE)for the purposes of constructing, operating and maintaining electrical service to the Community Center site? Backl!round Construction ofthe Community Center will include installation of electrical lines to serve the facility. Pugct Sound Energy will be the provider of electrical service, and requires an easement area in which to "construct, operate, maintain, repair, replace, improve and enlarge one or more utility systems [or purposes of transmission, distribution and sale of electricity." The required easement is 10 feet wide, and will wrap around the west end ofthe building, with service entering on the north, or back side of the building. The easement area is described in the attached Easement document, and is illustrated in Exhibit "B." The casement is required for permanent service to the Community Center, and is highly recommended [or temporary service during construction. Options 1. Accept the Easement Agreement with Puget Sound Energy. 2. Not accept the Easement Agreement with Puget Sound Energy. Staff Recommendation Staff recommends Council accept the Easement and place this item before Council on Nov. 15,2005. The quick turn-around time is being requested to allow for rapid installation of all electrical uti lities before winter weather causes significant problems. Committee Recommendation Forward option__ to the full City Council for approval on November 15,2005. I l)-\ APPROV AI., OF COMMITTEE REPORT: --- ... ..- '-,','..- -.-.'''. '0.'.__0-- Committee Chair Committee Member Committee Member 2 C)-'L RETlJRNAJ)J)RESS: Puget Sound Energy, Inc. Attn: R/W Department (.1. Mai) PO Box 90868 1 EST-O(jW llellevue, W A 98009-0868 EASEMENT REFERENCE II GRANTOR: CITY OF FEIJERAL WAY GRANTEE: PUGKI' SOUND [~NERGY, INC. SHORT LEGAL: Portion of NE 1/4 and SE 1/4, 17-21-04 ASSESSOR'S PROPERTY TAX PARCEL: 172104-9014 and 172104-9138 For and in eonsideration of One Dollar ($1.00) and other valuablc consideration in hand CITY OF FEDERAL WAY, A WASHINGTON MlINICIPAL CORPORATION ("Grantor" herein), hercby conveys and warrants to PUGET SOUND ENERGY, INC., a Washington Corporation ("Grantee" herein) its suecessors and assigns, for the purposes hercinafter set forth, a noncxclusive perpetual casement over, under, along, across, and through the following described real property ("Property" herein) in KlNG County, Washington: SEE EXHIBIT "A" ATTACIIEIl ImRKfO ANIl BY TlilS I{EFERENCE MAIlI'; I'AI{T HEREOF. Except as may be otherwise sct forth herein Grantee's rights shall be exercised upon that portion of the Property ("Easement Area" herein) described as follows: AN EASEM~:NT AREA 10 FE~:T IN WJJ)TIl, IlA VING 5 FEET OF SUCII WII)TII ON EACH SJJ)E OF A CENTERLINE I> ESClU II Ell AS FOLLOWS: TIll'; O:NTERLlNE OF GRANTEE'S FACIUTms AS CONSTlWCTED, TO HE CONSTIWCTEn, RXTENnED OR RELOCATRI> RY MlJTlJAL CONSENT, LYING WITHIN Tl-IE AHOVI!; nESCRlBlW REAL I'IWI'~:J{TY. (THE (;ENEI{AL LOCATION ANn nESCRll'TION OF SAil) FACILJTIF:S IS MORE l'ARTIClJLARLY IWl'lCTEn ON TilE IlJ{AWING MARKEll EXHIBIT "B" ATTACI-IEn HERETO ANI) BY THIS lu:n:IU:NCE MADE PART HEIU:OF.) 1. Purpose. Grantee shall have the right to use the Easement Area to eonstruct, operate, maintain, repair, replace, improve, remove, and enlarge one or more utility systems for purposes of transmission, distribution and sale of electricity. Together with the right of access over and across said Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate Grantor for any damage to the Property eaused by the exercise of sueh right of aeeess by Grantee. As used herein, the term "systems" shall include all appurtenances and faeilities as are necessary for the operation and maintenance of said systems. 2. Grantor's Use of Easement Area. Grantor reserves thc right to use the Easement Area for any purpose not inconsistent with the rights herein granted, provided, howcver, Grantor shall not eonstrucl or maintain any buildings or strueturcs on the Easement Area and Grantor shall do no blasting within 300 feet of Grantee's [acilities without Grantee's prior written consent. K:\PSE Easement Federal Way Community Center PSE WQ# 105034130 I REDTII 57081 Page 1 of 5 D"5 3. Indemnity. Grantee agrees to indemnify Grantor from and against liability incurred by Grantor as a result of Grantee's negligenee in the exercise of the rights herein granted to Grantee, but nothing hercin shall require Grantee to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or thc negligence of others. 4. Abandonment. The rights herein granted shall continue until such time as Grantee ccases to use the Easement Area for a period of five (5) successivc years, in whieh cvcnt, this easement shall terminate and all rights hcreunder, and any improvements remaining in the Eascl11cnt Area, shall revert to or otherwise bcC()mc thc property of Grantor; provided, however, that no abandonment shall be deemed to have occurred by reason of Grantee's failure to initially install its systems on the Easement Area within any period of time from the date hereof. DATED this ______ day of ......----.- -......---.----.-...---- ,2005. GRANTOR: CITY OF FIWKRAL WAY, GRANTEE: PUGKT SOUND ENERGY, INC., A WASHINGTON MUNICU'AL CORPORATION A W ASHlNGTON CORPORA nON BY: --------...- BY: -----.".. . un- .._ .._______.__..____m ----".- David H. Moseley, City Manager Jelillifer Mai, Real Estate Representative 33325 8lh Avenue South P.O. Box 9718 Federal Way, WA 98063-9718 APPROVED AS TO FORM: BY; --- Patrieia A. Riehardson, City Attorney K:\PSE Easement Federal Way Community Center PSE WQ# 105034130 I REDT# 51081 Page 2 df 5 0-, STATE OF W ASHlNG"fON) ) SS COUNTY OF KING ) On this _____ day of ____ ...._n.___..... n..._____...,. __, 2005, before mc the undersigned, a notary publie in and for the State of Washington, duly cOlllmissioned and sworn, personally appeared ___ ....-.----..--. to me known to be the ...----.....-- of the _n ..____ ---- municipal corporation that cxecuted thc foregoing instrument and acknowledged the same to be the free and voluntary act and deed of said municipal eorporation, for the uscs and purposes thcrein mentioned, and on oath stated that -.-,. is authorizcd to execute the said instrumcnt. WITNESS my hand and offieial seal hereto affixed the day and year in this certificate above written. --.'.",---.. .--------.-.. -.-.,.--.-.- (Signature of Notary) -- .------ (Print or stamp name of Notary) Notary Publie in and for the State of Washing tOll residing at __ -".---.- My Appointment Expires:__u .--...---.------.---.... STATE OF WASIIINGTON) ) SS COUNTY OF KING ) On this _____ day of ____ .._--, un ,2005, beforc me the undersigned, a notary publie in and for the State of Washington, duly commissioned and sworn, personally appeared Jennifer Mai, to me known to be the Real Estatc Representative of Puget Sound Energy, Inc., the corporation that executed the foregoing instrument and aeknowledged the samc to be the frec and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she is authorized to execute the said instrument. WITNESS my hand and official seal hereto affixed the day and year in this certifieate above written. (Signature of Notary) ---.- ..--- -_._._,.~._.._"._.- (Print or stamp name of Notary) Notary Public in and for the State of Washington residing at ____ " --.-..-----.-.-.".-..-.. My Appointmcnt Expires: n.__.____.___....-.... K:\PSE Easement Federal Way Community Center PSE WO# 105034130/ REDTIt 57081 Page 3 of 5 D-5 EXHIBIT "A" (Legal l)eslTiptioll of" PrOIJerty") THAT PORTION OF Till' l_iJ\ST HAI.F OF SECTION 17, TOWNSHIP 21 NORTII, RANGE 4 EAST, W.M" IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: I3EGINNING AT THE SOlin lEAST CORNbR 01' THE NORTIIEAST QUARTER OF SAID SECT/ON; '['IIENCE NORTH 89041 '44" WEST ALONG THE SOUTIIERLY LINE THERF.OF, 659.17 FEET TO nm NORTHEAST CORNER OF THE NORTllWllST QUARTI.lR 01' THI! NORTIIl'.AST QUAIU'FR OF TIIF SOUTI-IEAS'r QUARTFR OF SAID SECTION AND THE TRUF POINT m, BEGINNINCJ; THENCF SOUTII 00018'15" WFST ALONG Till, "ASTERI.Y LlNI, (W SAID NORTIIWL,ST QUARTER 01' TIIF NORTHEAST QUARTU{ OF '1'111.\ SOUTI WAST QUARTER, 65H.52 FFET TO 'IlW SOUTIII.\AST CORNER 'r1Il!l{IDF; TIIFNCE NORTH 89042'00" WEST ALONG '1'1 IF SOlHIIIJ{LY LlNl' THFIWOF, 132.30 r+HT; _ THFNCE NORTH 00018'15" EAST, 177.60 FFET; TI IENCE NOln11 89042'00" wFs'r, 221.23 FEET; TIIENCE SOUTH 00018'15" WEST, 207.60 FEET; THENCE NORTII 89042'00" WEST, 46.92 FEET; THENCE SOUTH 00018'15" WES'I, 299.28 FEET TO Till'. SOUTIIERLY LINE OF THE NORTIIIIALF OF TilE SOUTHWEST QUARTER 01' TilE NORTfIl,AST QUAHTlm OF 1'111, SOIJrt Il,AST QUAIUVR 01' SAID SECTION; THENCE NORTII 89042'07" WES'r ALONG SAID SOlJTlllmLY LIN'-, 257,64 FEET TO THE EASTERLY LINE OF TilE NORTIIWEST QUARTER OF TilE SOUT/-II,AST QlJAIU'FI{ 01' SAil) SFCTION; THENCE SOUTII 00014'30" WESI' AI.ONG SAID EASTEI{LY LINE, 329.29 n\FT TO TilE SOUTHERLY LINE OF SAID NORTHWEST QUAIUFR OF THE SOlrIllEAST QUARTER; THENCE NORTII 89042'15" WEST ALONG SAID SOUTHEl{LY IJNE, 1,315.46 FI"'T TO THE WESTERLY LINE OF SAID NORTHWEST QUARTli.J{ 01' TI-Ih SOUTllhAST QUARTER; THENCE NORTH 00006'59" FAST A LONCJ SAlD WFSTERLY LINE, 1,278.09 FEET TO Till, CENTbRUNE OF THE I30NNEVII.l.F POWER ADMINISTRATION COVINGTON-TACOMA TRANSMISSION LINE EASEMENT; THENCE NORTH 51059' 1 2" EAST ALON(j SAID CFNTERLlNE, 2,241.61 FEET; THBNCE SOUTH 89043'57" EAST, 250.51 FEET ALON(J SAID CENTERI.iNE TO THE WliSTERLY LINE 01' THE EAST 630 FFET OF TilE NORTHI!AST QUAKIHR OF SAID SECTION; TIII':NCE SOUTH 00025'20" WEST ALONCJ SAil) WHSTERLY LINE, 230.30 F1+T TO Tim SOUTIII'.RLY LINE OF THE NORTH 200 FEET 01' TilE SOlJTIIEAST QUAKIl,R OF Till! NOHT1IEAST QUAlnER 01' SAID SECTION; THENCE NORTII 89041 '49" WEST AI .ONG SAil) SOUTHERI.Y LlNI" 30.66 I'I+'J' '1'0 '1'111\ I.,ASTI\RI.Y 1.INb OF THE WEST HALF OF TIII\ SOlil'lll.,AST QUARTER OF Till'. NORTHEAST QUARTI-:i{ OF SAID SFCTION; TIIENCE SOUTH 00020'45" WEST ALONG SAID WESTERLY LINE, 1,123.25 FEET TO THE TRUE POINT OF BEGINNING; EXCEPT THAT PORTION THEREOF PLATT"D AS CENTURY, ACCORDING TO THE PLAT RI\CORDbD IN VOLUME 104 OF PLATS, PAGES 68 TIIROUGI-172, RECORDS OF KING COUNTY, WASIIINm'ON. K:\PSE Easement Federal Way Community Center PSE WQ# 105034130 I REDTt/57081 Page 4 of 5 ~-~ EXIHBIT "IF (General location and description of Grantee's facilities) ~',-~ ~ 1111 ~! II! I "1 ..: .1i ; li.,I. t:IP Iii Ii ; ~ '::1; :J f ~. "j ~ Ii ~" . ... j'.~ ~l",*~. ii,,; ~V~, t:, l~"' ~iliii r~ ~. dH .~- em I ~ .~ to. ~li K:\PSE Easement Federal Way Community Center PSE WO# 105034130 I REDT# 57081 Page 5 of 5 \:)-1 S.f CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM .--.-- -- ---.. --- ---- -- .---.,.... ----.. ..-... DATE: November 14, 2005 TO: Parks, Recreation, Human Services and Public Safety Council Committee FROM: Mary Faber, Recreation and Cultural Services Superintendent VIA: David ~nager SUBJECT: Community Center Mission Statement .----- - "-- .."____u "-..,.....--- "---- - Policy Question: Should the Parks, Recreation, Human Services and Public Safety Council Committee recommend the proposed mission statement reviewed and recommended by the Parks and Recreation Commission? Backqround: In 2003 the Community Center Advisory Committee proposed a series of three options for a working mission statement for the new community center. Staff reviewed the work of the Advisory Committee and the current mission statements of the Parks, Recreation and Cultural Services Department: Existina Mission Statement for Parks, Recreation and Cultural Services Parks, Recreation and Cultural Services The mission of the Parks, Recreation and Cultural Services Department is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. Arts Commission The charge of the Federal Way Arts Commission is to develop a community where cultural heritage is valued and the arts are alive. Knutzen Family Theatre The mission of the Knutzen Family Theatre is to provide the community of Federal Way with a quality facility that presents accessible and affordable arts and cultural experiences in a unique and beautiful setting. Secondly, staff created two versions of an updated mission statement for the new community center. The criteria that was used to develop a mission statement was: . A statement that would embody the goals and objectives of the new community center. . A statement that the public would clearly understand the general intent of the facility . A statement that incorporated work accomplished by the Community Center Advisory Committee. . A statement that would motivate employees who work within the organization_ . A single sentence that would be easy to remember and use in marketing materials. f;-I The options that were developed by staff are as follows: a. Proposed Recreation and Cultural Services Staff Mission Statements: 1. The Federal Way Community Center will foster recreation, health and enrichment opportunities that are inviting to all ages, abilities, and cultures. 2. The Federal Way Community Center serves as an inviting gathering place, which will enhance learning, health, enrichment and play while maintaining fiscal accountability. b. Mission Statements proposed bv the Community Center Advisory Group: 1. To create a Community Center that is the essence of Federal Way, embracing all ages, abilities and cultures. while remaining fiscally accountable, flexible and expandable. 2. Create a multi-purpose Community Center that is the Heart of the Federal Way Community that: 1. Provides a wide variety of programs for all ages and abilities 2. Is fiscally responsible 3. Is flexible and expandable 4. Reflects the community's diversity and 5. Is "inviting to all" 3. "Create a multi-purpose Community Center that is the Heart of the Federal Way Community. It shall provide a wide variety of innovative programs with the future in mind for all ages and abilities, be fiscally accountable, flexible and expandable, reflect community diversity and be inviting to all." Parks and Recreation Commission and Staff Recommendation: Staff recommends the adoption of Option A, Statement 1. Options: 1. Recommend the adoption of Option A, Statement 1 and forward to City Council on December 6,2005 for approval. 2. Decline the Parks and Recreation Commission and staff recommendation and recommend approval of Option _' Statement _ and forward to City Council on December 6, 2005 for approval. Committee Recommendation: Forward Option _ Statement _ to the full City Council on December 6,2005 for approval. ..,,- - APPROVAL OF COMMITTEE REPORT: Committee Cbair Committee Member Committee Member I :/eouncilinfo/2005/cemissions tatement 10 _ 05 E ,- '2.-