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Council PKT 01-03-2006 Regular -- ~,~,,~ A Federal Way Archhw -- City Council Meeting AGENDA COUNCILMEMBERS Dean McColgan, Mayor Jeanne Burbidge Jim Ferrell Jack Dovey Linda Kochmar Eric Faison Mike Park CITY MANAGER Derek Matheson, Interim City Manager OFFICE OF THE CITY CLERK January 3, 2006 - ~~,'-~._,~-~~~~ ~ ~~~~~~.~~~,. -~-~ ~ .- AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall January 3, 2006 - 7:00 p.m. (www.cifederal-way. wa. us) * * * * * 1. CALL MEETING TO ORDER 2. PLEDGE OF AI/LEGIANCE 3. SWEARING-IN CEREMONY - MUNICIPAL COURT JUDGE . Judge Michael Morgan- Swearing-In performed by Washington State Supreme Court Justice Richard Sanders 4. SWEARING-IN CEREMONY -~COUNCILMEMBERS-ELECr . Linda Kochmar, Jeanne Burbidge, Eric Faison 5. SELECTION AND SWEARING-IN CEREMONY-MAYOR 6. SELECTION AND SWEARING-IN CEREMONY-DEPUTY MAYOR . RECESS: Honoring Newly Elected Officials 7. PRESEN'rA TrONS a. City Manager/Introduction of New City Employees b. City Manager/Emerging Issues 8. CITIZEN COMMENT PLEASE COMPLETE HIE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPt:AKING, Citizens may address City Council at this time. When recognized by the Mayor, please come/orward to the podium and state your namefor the record PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 9. CONSENT AGENDA Items listed below have been previously reviewed by a Council C'ommiltee of three memhers and brought before/ill! Councillor approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion a. Minutes/December 13, 2005 Special Meeting; December 20, 2005 Regular Meeting b. Vouchers c. Monthly Financial Report - November 2005 d. Lloyd's T,atecomer Agreement ~ LlfrC e. South 333rd Street and First Way South Traffic Signal Project - 50% Design Approval and Authorization to Proceed with Final Design - LUTC f. South 373rd Street Bridge Replacement - 30% Plans Approval- LUTC g. 21st Avenue SW Extension - SW 356th St. to 22nd Avenue SW Improvements Projcct - 85% Design Status Report - LUTC h. Allocation 2006 CDRG Funds for Emergency Feeding Programs - PRHSPS l. DSIIS TLA for Agency Respite Care Recreation Services - PRHSPS J. Historic Cabins Park - 85% Design Review - PRHSPS k. Arts Commission Cultural Art Contract for Services-PRHSl'S L 2005-2006 Youth Commission Work Plan - PRHSPS m. Parks ConUllission 2006 Work Plan - PRHSPS II. Arts Commission 2006 Work Plan-. PRHSPS 10. CITY COUNCIL BUSINESS a. 2006 Council Committee Appointments b. 2005-2007 Collective Bargaining Agreement with the Fcderal Way Police Support Services Association c. Planning Commission Appointment - Pamela Duncan-Pierce 11. CITY COUNCIL REPORTS 12. CITY MANAGER REPOlZT 13. EXECUTIVE SESSION a. Acquisition of Real Property pursuant to RCW 42.30.11 O( I )(b) b. Sale of Real Property pursuant to RCW 42.30.110 (I)(c) c. Potential Litigation pursuant toRCW 42.30.11 O(l )(i) 14. ADJOtJRNMENT *> THE C'O(!NCfI. MA Y ADD AND TAKE ACTfON ON OTHER ITEMS NOT LlSTEl> ON TIlE AGENDA H TilE COMPLETE AGENI)A PACKET (S AVAILABLE FOR REVIEW AT ClTY HALL AND ALSO ON nm CITY'S WEBS(TE {lNDER "NEW----FEOERAL WA Y OOCUMEN'f LIBRARY" ..--..- MEETING DATE: January 3, 2006 ITEM# CIa. ..................-..-.-.--...--.-...-. ...,."""..,........-....- ...................-.......-..- ..''''''''''''.....................-.......-..-- ......- .,.."...,......~...._........__...._._. ..."".".........-...-...........-..........,......-.-...--.-....,.. .....................................-......-....- .."., . ..........-.- .....,.,.,.,...............-....- ""'.......-- .........'''''''.~_._....,',......._.._..,.w..,',...._...._.,..,~...._...._.. . CITY OF FEDERALW A Y City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES ,.....""".,................-.......-....... . ................,.."'......... ..........- ............-......-.-...-.-........... "....".... ..........-......-.......-. "'.,.................- ........................""................n..........._. ""................__. .." ..........._ ......... '''..a.. ....-..-.....- .""... ...............- ........ ..........................................- ..........."""'....-..-......- .......""".......-.-....... CATEGORY: BUDGET IMP ACT: tzJ CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ .,,"'.............. ................-........-..-.. ...... .......... ....,.......................- ...............................,,,. "....,................-.....--......-.....'" ..,.........- ......................- ,.""'..................-.....-..., ,.,........--..-.- .......,.,.........-........- .....,...,..............................",.., ...........- .............,."'........-. ............................-.......- ......... ..................-............-..."'. ATTACHMENTS: Draft minutes of the December 13, 2005 Special Meeting and December 20,2005 Regular Meeting. .....................-..- ......................... "',.,'"....,......_...~ ............-.-...- ..........................,.""......................._......_.........~ .."...........--.-...--..-.- ........"..".....,........-...--..-..-. ,."""..............- .......,." ".......-.......- .......... ............................. .,,, ......."'.........-........-. .,.",......~..._......._.....~.,',.,..,..,........_.-.._.._..,.,..,.."..._.~......_.....~. SUMMARY !BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. .....-.-....-..-.- .................... """"".... ...................................- ..........,,"', .,.."""".........---.-. .....................,."""'''...................--- .......".".."."..................- ............."".............-.-..- .....,." ,........--....-.- "., ................-.......-., "".........-.- .............,.. ,. ............-...- ......."...........-..- ......".,... ,..,.......--...- ........"""...............-......-....,.. CITY COUNCIL COMMITTEE RECOMMENDA TION: n/a OPOSED MOTION, J moveap~ Council Regular Meeting on December 6, 2005. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1 ST reading D T ABLEDIDEFERREDINO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 . FEDERAL WAY CITY COUNCIL Lakota Meeting Room - City Hall . December 13, 2005 Special Meeting/Executive Session Minutes ****** I. CALL MEETING TO ORDER Deputy Mayor Kachmar called the meeting to order at 5 :07 PM in the Lakota Meeting Room at City Hall. Councilmembers Burbidge, Dovey, Faison, Ferrell, Park and Deputy Mayor Kochmar present. (Mayor McColgan arrived during the session). Staff present: City Manager David Moseley and City Attorney Pat Richardson. II. Executive Session: Public Employee Evaluation pursuant to RCW 42.30.11 O(1)(g). Council convened the Executive Session at 5:08 PM for the purpose of evaluating a public . employee pursuant to RCW 42.30.110(1 )(g). III. ADJOURNMENT Deputy Mayor Kochmar adjourned the special meeting/executive session at 5:25 PM. ATTEST: Laura K. Hathaway, City Clerk Approved by Council on: . . FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall December 20,2005 - 7:00 PM. (www_cityqffederalway.com) * * * * DRAFT MINUTES 1. CALL MEETING TO ORDER Mayor McColgan called the meeting to order at 7:07 PM. Councilmembcrs present: Burbidge, Dovey, Faison, Ferrell, Park, Deputy Mayor Kochmar and Mayor McColgan. Staff present: City Manager David Moseley, City Attorney Pat Richardson, and City Clerk Laura Hathaway. . 2. PLEDGE OF ALLEGIANCE A member of Youth Advancing Leadership led the flag salute. 3. PRESENTATIONS a. Proclamation - Reconciliation Month Mayor McColgan read a Proclamation declaring the Month of January 2006 as Reconciliation Month in Federal Way and presented it to Ron Walker, Chair of the Diversity Commission. Mr. Walker thanked the Council. b. John Caulfield -Planning Commission Appreciation Plaque (outgoin)!) Councilmember Dovey presented a plaque to outgoing Planning Commissioner John Caulfield and thanked him for his service to the City of Federal Way. c. Terry Wilson - W A State School Resource Offieer of the Year Chief Kirkpatrick introduced Lt. Chris Norman and Bill Drake who explained the nomination process, why Officer Wilson was nominated, and how the recipient was chosen. They then introduced Officer Terry Wilson and presented him with a plaque. . Officer Wilson thanked those who nominated him and stated that he became a School Resource Officer because he believes that one person can make a difference in the life of a child. 1 Mayor McColgan recognized City Manager David Moseley, thanked him for his service to . the City of Federal Way and wished him well on his new endeavors. Mayor McColgan presented Mr. Moseley with a plaque explaining that the plaque was oflicially presented at an earlier public reception in honor of Mr. Moseley but he wffilted to recognize Mr. Moseley at thc official public meeting. d. Introduction of New Employees/City Manager Mr. Moseley introduced Krystal Kelsey as the new Deputy City Clerk. c. Emerging Issues/City Manager There were no emerging issues. 4. CITIZEN COMMENT Dick Mayer ~ Wal-Mart Store Community Involvement Coordinator - recapped the various organizations Wal-Mart contributes to through grants within the community. Donald Barovic - addressed a growing coyote problem in the Hylebos Creek Area. He askcd if the City was aware of the problem and if the firearms ordinanee could be revised to allow people to defend their property. Mr. Barovic left an article regarding the issue at . the podium. Al Stiles ~ Sound Transit - stated the new facility will open in February and will increase bus service. He also thanked City Manager David Moseley for his service to the City. H. Dave Kaplan -- Thanked Mr. Moseley for his service and said he was appreciative that Mr. Moseley was always open to the average citizen. 5. CONSENT AGENDA items listed helow have been previously reviewed hy a Council Committee of three members and hrought before full Council for approVlil; all ite.ms are enacted hy one motion. individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: December 6. 2005 Regular Meeting - Approved b. Enactment Ordinance: 21 st Ave SW Extension (SW 356th S1. to 22nd Ave SW) Condemnation - Approved, Ordinance No. 05 - 514 c. Resolution - North Lake Ridge Division 4 Final Plat - Approved, Resolution No. 05-468 d. Litter Removal Contract - 5% Inercase in Funding for 2006 - Approved e. South County Transportation Board 2006-2009 Interlocal Agreement - Approved f. On-line Crime Report Software Purehase-Approved . 2 . MOTION: Deputy Mayor Kachmar moved approval of the Consent Agenda as presented. Councilmember Dovey second. The motion carried 7-0. 6. COUNCIL BUSINESS City Attomey Pat Richardson stated the collective bargaining Agreement will expire in 2006 and is retroactive to 2005. The total cost of the agreement is $393,955.00. She also stated that the resolutions that follow as Council Business items b, c and d support this agreement. a. Approval of Proposed 2005 - 2006 Collective Bargaining Agreement with the Federal Way Police Officers' Guild MOTION: Councilmember Burbidge moved approval of the City of Federal Way and Federal Way Police Guild Collective Bargaining Agrecment f()r 2005-2006. Councilmember Ferrell second. The motion carried 7-0. b. Resolution ~ Health Reimbursement Arrangement/Voluntary Employee's Beneficiary Association MOTION: Deputy Mayor Kachmar moved approval of the Resolution authorizing the establishment of a health reimbursement arrangement/voluntary employees' benefieiary . association (HRA VEBA) plan. Councilmember Ferrell second. The motion carried 7-0. Resolution No. 05-465. c. Resolution - State of Washington Emplovee' s Deferred Compensation Program MOTION: Deputy Mayor Kochmar moved approval of the Resolution establishing the State of Washington Employee's Deferred Compensation Program. Councilmember Ferrell second. The motion carried 7-0. Resolution No. 05-466. d. Resolution - leMA VantageCare Retirement Health Savings Plan MOTION: Deputy Mayor Kachmar moved approval of the Resolution authorizing the establishment of the ICMA Va1}tage Care Retirement Health Savings Plan. Councihnember Ferrellseeond. The motion carried 7-0. Resolution No. 05-467. e. City Manager Evaluation/P-3 Payment MOTION: Mayor McColgan moved approval of the Sixth Amendment to the City Manager's Employment Agreement. Deputy Mayor Koehmar second. The motion carried 7-0. . 3 f. Approval of City Hall Contracts MOTION: Council member Faison moved to accept the contract for the Evidence . Building electrical by Veca Electric and the north parking lot asphalt paving by Woodworth & Company, Inc. as complete and releasc the retainage. Couneilmembcr Dovey second. The motion carried 7-0. 7. CITY COUNCIL REPORTS Mayor McColgan mentioned that the City's Parks Director will speak to Mr. Barovic regarding his coyote problem. Councilmember Ferrell thanked City Manager David Moseley for his service. He also reported on the success ofthe Town IIall meetings sponsored by the Police Department. C01illcilmember Park thanked Mr. Moseley for his service. Deputy Mayor Koehmar thanked Mr. Moseley and the Police Department for the Town lIall Meeting. CounciJmcmber Burbidge stated the next PRHSPS meeting is scheduled for January 9, 2006. She thanked Al Sites for his work with the Sound Transit Station and also thanked City Manager David Moseley. Councilmember Dovey stated at the January LUTC meeting they will deliberate changes to . the Zoning Code. He thanked City Manager Moseley and also Patrick Briggs for organizing the public reception. Councilmember Faison stated the FEDRAC Meeting on December 13,2005 was a presentation regarding the City Center Vision and developer Mike Dunne and his partner were in attendance. He also thanked the City Manager and stated the New Year will bring lots. of challenges. Mayor McColgan wished everyone happy holidays. 8. CITY MANAGER REPORT Mr. Moseley thanked the City Council for their kind remarks and thanked his staff for their hard work through the years. . 4 MEETING DATE: January 3, 2006 ITEM# qb . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS ~~~,~""_,,,,,,,,,,,,,,,,~~,,u"~'.n."_"~_~Y..__'.'_nn_ .~.~- CATEGORY: BUDGET IMPACT: tzJ CONSENT D ORDINANCE Amount Budgeted: $1,661,480.02 D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $1,661,480.02 D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ _~_~~..y.~,,,..",~_._._..~,y.~~..M.'n,,,,w,,_,~,"_~~""""""""M''''_''_, U_"~'U~U"""''''''~~'_~M'U ATTACHMENTS: VOUCHER LIST _.~..~."...n.."..~_~~""'''''''''A..''wn'''''".'~~~~'''~_~~_'''''''_~~~ . _..~~..._._..~~.__~_...__~.....~...~.....~.~..............~....._~__~...~._~...~................_."....._..~",'..."'nn'......._...~_""'n...n.''''~'' SUMMARYIBACKGROVND: I, the undersigned, do hereby certify under penalty of petjury that the materials have been furnished, the services rendered, or the labor perform s described and that the claims are just and due obligations against the City of Federal Way, Was 'ngton, , at I am au zed to authenticate and certify said claims. ...~'.nn."...n"_~' . ._._..~......,~~ ....__..~-_....._..~. "~__'~~'M"~____"_"'_"_' CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 ~~~_~~!!~viewe~~!..!.~pRAC 12/27/0?_~~,~.!i.~g due to cancellation. .~---"~._-~.. PROPOSED MOTION, I move as oIV ouchers. -- ~~:'E~APPR~~-__ -1=~-> - (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1ST d. , rea 109 D TABLEDIDEFERREDINO ACTION Enactment reading i MOVED TO SECOND READING (on/ino",", only) ORDINANCE # RESOLUTION # ISED - 0511012001 iU 0 0 0 t- t- O 0 00 ,.....m 0 CD 0 Il) (") - 0 Il) 0 CO t- O 0 00 ,..... ,..... (") t-o CO N .... ~ Iri 0> ci r-..: -.i CD (") ~;; (tj.,....: 0> o>~ Iri M ,..... N 0 0 0 ,..... 0 N CD 0 C) t- Il) m Q; .:.: Il) '<t_ N 0 1.0 ,..... ,..... Il) '<t'<t CO (") 0 (") ,..... l:D U ,..... CO Il) -.:i" -.:i M N Qj llS CIl ,..... '<t Cl C. ~ ~. 0 "0 0 0 0 t- t- O 0 000 ,..... t- (") m 0 N'<tO Il) Il) CO 'iij 0 Il) 0 <q t- O 0 000 (") ,..... CD ,..... (") Ot-O <q ~~ c. 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CD C '<to'<to'<to'<to'<to'<to'<to'<to'<to'<t0 '<to'<to .lI:: ~~~~~~~~~'~~~~~~~~~~~ :!::::::J~:J "-::3"-::3"-::3 . _It) NONONONONONOC'\lONONONO ~~~~ NONONO .. ..->..->..->..->..->..->..->..->->..-> ..->..->..-> (1)0 .:0:: '1t <0 I'- CO m 0 ..- N M '<t ID (0 I'- co m 0 ...JO e:: .lI:~ ftI .lI: 0> 0> 0> m 0 0 0 0 0 0 0 0 0 0 ..- '<t '<t '<t '<t ID to to lD lD lD 10 ID It) lD ll) -C'<t to Co) m m m m 0> m m m m 0> 0> 0> 0> 0> m O:!:: CD co co a) ex) ex) lX) co co co ex) a) co co co co .c Q.N (,) ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ..- ftI~ . ,.'" ...'--'-'-_. MEETING DATE: January 3, 2006 ITEM# 1e- .---......--.....-.................. M' .._n~ "~~~~~WW~"...~~._~__"_~~.~..............._~~'"~~~~"~w~..n'..u CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: November 2005 Monthly Financial Report ~_~~~y~~~u"_._n"._'~.....-.---~~. _ _'_M...Y.U..........__n~_'__._.._~_...__ ....._M...._........'M.~_.U.._.......~y....~...__..._._..._...n.._.._.M..._M...~_nn__..........wn~ CATEGORY: BUDGET IMPACT: IZI CONSENT o ORDINANCE Amount Budgeted: $ 0 RESOLUTION o rUBLICHEARING Expenditure And.: $ 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ ..,.._.....,..."~~,-~--_.- ATTACHMENTS: November 2005 Monthly Financial Report _.,._._.~_. ._...__'~'n ---~--~_.~ SUMMARYIBACKGROUND: --.. .~._...._...w ....___......._.....~_~.._~~_~~.y_~....~~........._..~~_M........_.._.~___._......._.._'n.n_~_~n.w'__~~ CITY COUNCIL COMMITTEE RECOMMENDATION: Was not reviewed at the Finance, Economic Development <<Regional Affairs Committee due to cancellation of their December 27. meeting. . OPOSED MOTION: "I move for the approval of the November 2005 Monthly Financial Report." 'CITY~AGERAPP~AL' Lt,,_ict - - - - I (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # D DENIED 1 ST reading D TABLEDIDEFERREDINO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 0511012001 . CnYM ~ November 2005 Monthly Financial Report 'Federal Way GENERAL & STREET FUND OPERATIONS . The overall operating of the combined General and Street Fund showed a positive result of$3.0M through November. Overall revenue total $33.IM and is $2.7M or 8.9% above budget, primarily attributable to the exceptional building permit activities and a positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long-term purposes. Year-to-date expenditures total $29.7M and is $315K or I % below budget. The favorable expenditures are primarily due to timing differences in when payments are made, which is offset by some individual departments spending patterns ahead of their budget. ........ ..... ..... ... ...... 2004.' . .. '.' 2AA5. ... '.' ..Vjijfillito GENElW;::Ii::~crR!;iij'T']j:;.ij"E) Ann..al Annual YTD Annual YTD YTD . .'. . l'aVlllilb..(UrafavOl'able) ~!!fu!i~!j.~,1i:!ili:!~..~,,':&.O..es Budget Actual Actual Budget Budg.t Nove"'lMor Dollars (S) "-I'elilit](%) Beginning Fund Balance $ 8.109.614 $ 8,109.614 $ 8.109,614 $ 3.125,617 $ 2,945.041 $ 2,945,041 $ - 0.0% OPERATING REVENUES Property Taxes 8.107.771 8,121,088 8,050.637 8.584.024 8.348,952 8,348,952 . 0.0% Sales Tax 10.835.153 10,546,218 9,695.144 10,638,000 9.779.519 10,278.398 498.879 5.1% Criminal Justice Sales Tax 1,714,051 1,648.046 1.502,205 1,681,000 1.532,242 1,653.457 121.215 7.9% Inlergovemmental 2.233,623 2.231,610 2.015,177 2.362,000 2,132,920 2.004,728 (128,192) -6.0% leasehold Tax 2.500 19.292 18.750 2.500 2,430 1,722 (708) -29.1% Gambling Taxes 1,850,000 1,444,132 1.295,558 1,330,000 1,193,168 1.418.397 225,229 18.9% Court Revenue 1.275.975 1.242.011 1.150.048 1,281.000 1,186,150 1,086,962 (99,188) -6.4% Building PermitsiFees-CD 1.194.009 1,658.586 1,483,483 1,442,400 1,290.121 2.983.276 1,693.155 131.2% ROW Permits/Fees-PW 377,296 339,366 306.658 365.000 329,821 307,881 (21,941) -6.7% licenses 142.100. 177.445 66.118 208.517 77 .695 143.919 66,223 85.2% Franchise Fees 653.0.62 700.714 700.714 663.000 663,000. 787,639 124,839 18.8% Passport Agency Fees - 57,910. 53.770 85.0.86 79.003 59.008 (19,996) -25.3% Recreation Fees 934,950 830.603 784,915 872,335 824,352 786,591 (37.761) -4.6% Public Safety 653,555 864,485 995,297 926,190 849,008 890.,227 41,220 4.9% ~minlCaSh Management Fees 542,000 541,495 496,370 552,000 506,000 506.0.00 0 0.0% Interest Eamlngs 288,170. 111,004 111,730 122.000 122,798 239,746 116,948 95.2% ~iscJother 108.849 240.528 208,638 184,700 160.212 282.770. 122,558 76.5% !anaol"" Transfers In: Utility Tax-Gelebratlon Park 231.843 231,843 231,843 238,798 238,798 238,798 - 0.0% . Utility Tax-Kenneth Jones Pool 309.000 283.910 168,851 314.000 94,0.96 94,096 - 0.0% Utility Tax-Arts CommJRW&B - - - 93,750 93,750 93,750 - 0.0.% Ulility Tax-Police Positions - - - 625.000 625,000 625.000 - 0.0% Utilily Tax-$treet Bond Projects 182,852 182,853 . 192,000 192.000 192.0.00 - 0.0% Utility Tax-New Street lights - - - 93.900 93,900 93,900 - 0..0.% <~~.l'I~J!~1l ':lc~.4r3.':m ....'211.33l1'.!l!mJ. <.....:~l!...~1!l'2@ .....3i!;41...!l315 >>.111>21$.' .;Z:tQJ.a81 8.W PPERATlNGEXPENDITURES city CouncR 305,038 306,685 267.554 348,166 303,742 332,940. (29,198) -9.6% City Manager 737,905 677,0.36 587.420 801.836 695,700 768,297 (72.597) -10.4% Municipal Court..()perations 1.461.066 1.404.903 1,268.0.93 1,409,713 1.272.434 1.165,973 86,461 6.6% Economic Developmenl 168,848 135,411 117 ,932 249.840 217.591 216,483 1,108 0.5% Managemenl Services 2,0.43.473 2,0.14.10.4 1.736.529 1.878,436 1,619,558 1.663.339 (43.781) -2.7% CilrillCriminallagal Services 1,427,447 1,219,618 1,0.80..253 1.142.345 1,011,810 902.743 109.067 10.8% Comm. Development Svcs 3,720,212 3.365,496 3,011,589 3,531,771 3.160.379 2,819.004 341.376 10..8% Jail Services 1,384.060 1,211.530 958,557 1,442,060 1,140.952 1,0.51,357 89,595 7.9% Police Services 16,075,115 16.0.42,0.43 13,941.004 15,863,824 13,786,799 14,260.477 (473,678) -3.4% Parks and Recreation 4,042.762 3.922,250 3.40.2.10.9 3.910..097 3.391,568 3.350,076 41,492 1.2% Public Works 4,046,049 3.687,934 3.242,738 3.889,837 3,420,268 3.155,418 264.850 7.7% IS Charges-Unallocated 86,000 77,996 - - - - - nI. To...I..Op..rit!!:iI!<!;iIwn!.!jI;l.jt/i#..... 3!l,"1l5.!I7:4 34;C1.6!l.C1!l6 29,814,458 34,461,925 . 3(l.!!2!1-;~1 . \~!I:i7:!!IM.!l1!:.. ......:lc1~!!.~.. ',ili'l\ OperaUng Revenue. over/(under) Operating Expenditures (3.859,215) (2,591,887) (278,553) (1.810.725) 3!14.134 3,411,1011 3.016,1175 7115.5% OTHER FINANCING SOURCES One- Time Transfers In 7.361 7,361 4,591 25.000 56.913 56,913 - 0.0% Grants & other 395.275 318.304 2.79,439 148.581 482,831 482.831 - 0.0% '1l:!'i~I:.~..~:!"I~~!~::~Y!l:es .. .402o.ii3l'1 325;~.i..' '284;030 1'13;581 .53'1.744 .53'1,744. . 0.0'll. OTHER FINANCING USES Clly Manager Contingency 156,636 - - 1.214,043 - - - nI. One-Time Transfers to CIP 2,896,370. 2,898,370. 2,898.370. - . - - nJa other - - - - - - - nJa 'T(i~I()ti1l!rFinancjn9iJBeli 3.055,208 2.898,370 :!..~.370 '.. ..1;:11''';043 . . . ri/.. Total Endlnu Fund Balance 1,597,829 $ 2,1145,041 $ 5,216,721 $ 474,430 $ . $ 6,8115,893 nla nJa . DESIGNATED OPERATING FUNDS Through November, designated operating funds revenue total $18.0M and is $3.IM above the year-to-date budget of $14.9M ewith utility taxes and real estate excise taxes being the major contributors. Expenditures of$I1.IM is $304K below the budget estimate of$I1.4M. I;; . >;;;;i;;~. ... . .. ;.;.'. ;~004 ... ... ....... .;. .... . ... ;.' ";.2005 '. ...... ....... . ...(.V~~J~ .~J;~IGN.A~~'.~~~~nNGFUN~~t;); ....!'i1nual !'i1!111111 . ;. .YTD .. . Annual;YTD .' ........ . 'iT!) .,..?~pr;lbleIUilfilvol'iblli) ~!!OO~l'Yo,.$A!irm,,'\!:lw . ';;>>1!iilillt;; Ai;iUii;; ,.' ,;,,;,;~!I,!!,t. '.. ;~!I"g~,,!!"gl!t . . NQVember DOII;lIS 1$) Pel:llentl%) egin Balance-Designated Funds $ 5.243,067 $ 5,215.069 $ 5,228,838 $ 4,696,652 $ 4,610,137 $ 4,610,137 $ - 0.0% JPERAnNG REVENUES ntergovemmental 576,978 553,636 507.874 596,245 517.687 517,687 - 0.0% )tility Taxes 7,253,021 7,557,724 6,846,793 7,525,399 6,817.514 7.452,099 634.585 9.3% iotel/MoteI Lodging Tax 134,000 142,030 130,580 150,000 137,908 143,886 5.978 4.3% ~ea/ Estate Excise Tax 1,900.000 3.078,898 2,779,302 1,900.000 1,715,118 4.338.2492,623,131 152.9% )umas BayCenlre 500,250 496,852 480,150 523,775 506,168 426,744 (79.424) -15.7% nutzen Family Theatre 76,601 73,999 55.079 93.515 82,242 58,166 (24,076) -29.3% WM Fees 3,437.136 3,522,667 3.478.158 3,576.746 3,503,509 3,503,509 - 0.0% ~efuse Collection Fees 168.545 179,058 165.241 167,701 154.761 165,950 11,190 7.2% nl9f9$t Earrrings 344.010 76,049 73.793 203.345 197,314 155,288 (42,026) -21.3% Mlscellaneou$!Olher - 23 23 - 280,838 280,838 - 0.0% On fers In: - Utility Tax-Knutzen Theatre 100,000 100.000 100,000 100,000 100,000 100,000 '- 0.0'll Utility Tax-Arterial Streets 1,193.804 1,193,804 1,193,804 890,625 890,625 890,625 - O.~ I:!!'PJI~l:lj)jnitliii~'<<I!~n,;';1:!i~~. ;';';'.18,974;7:'!Al\ .;.....;1!i;~~.,; 1;!iil~lm' ';.;"14i!!!!~ll!~.....t!!;~il)4r ~it2!Ji~!!;'" '.a1iQ'ji OPERATING EXPENDITURES ity Overiay Program 2,270,632 2,243,765 2,169,691 1,547,040 1,471,978 1,471,978 - O.~ lItllityTax-AdmlnlCashMgmt Fees 53,561 53,581 49,098 54,429 49,894 49,894 .- 0.0% Solid Waste 387,661 290,037 269,885 386,921 360,037 277,145 82,892 23.0% Hotel/Motel Lodging Tax 350,999 186,625 180,225 325,196 518,161 518,161 " 0.0% Debt Service 5,889,631 5,532,121 2,783,089 4,483,128 2,676,751 2,676,751 - 0.0% urface Water Management 2,718.698 2,587,905 2,353,723 2.878.976 2,618.454 2.467.519 150,934 5.8% Dumas Bay Centre 501,630 484,372 444,166 527,575 483,783 441,461 42;322 8.7% e nutzen Family Theatre 179.177 202,397 187,225 196,090 181,391 153.389 28,002 15.4% Clnaolna T~d..", nllt. . Utility Tax--Celebratlon parll 231,843 231.843 231,843 238,798 238,798 238,798 - 0.0% Utility Tax-Kenneth Jones Pool 309.000 283,910 168,851 314,000 94,096 94.096 - 0.0% Utility Tax-Arts CommlRW&B - - - 93,750 93,750 93,750 - 0.0% Utility Tax-PoIloo Positions - - . 625,000 625,000 625,000 - 0.0% Utility Tax-Streel: Bond Projects 182,852 182,853 - 192.000 192.000 192.000 - 0.0% Utility Tax-New Street Lights - - - 93,900 93,900 93.900 - 0,0% Utility Tax-Knutzen Family Theatre 100,000 100,000 100.000 100.000 100.000 100.000 - 0.0% Utility Tax-Arterial Streets Ove~ay 1.193,804 1,193,804 1,193.804 890.625 890,625 890,625 - 0.0% Utility Tax-Transportation CIP - - - 890.625 678.000 678.000 - 0,0% Milif:l1lmm!9E:!i ,ii"t,*lQrM8 1~~7~1,!!Itj;;ji;,111~'fA'f;~J!> ,;j,i!;j t "jx" I;;';; ;i!;!JItlft'-'Q1;311'M$1 .2,'7'A Operating Reven!!es over/(!!nder) Operating Expenditures 1,334,857 3,401,548 5,689,203 1,889,297 3,537,065 8,970,574 3,433,509 97.1% OTlfER FINANCING SOURCES One-Time Transfers In 4,382.836 4,253,236 4,350,859 4,242,273 3,324,228 3,324,228 - 0.0% GrantslMitlgat~c:>th~r;;. .................... . ..139:!~. ..' .... H4,975 .212,347 .175,036125,816 .' 125,816 - 0.0% I>T~i.~r't!~l;I~l\Ig ;$(!UI'Cll$ 4._~.; . ,4\428,211 4.563.006 4.417,309 3,450,044 3.450.044; ... .j'C ....' 1),0% OTlfER FINANCING USES One-Time Transfers Out 8,409,601 8,434,690 8,119,690 6,469,577 5,513,415 5,513.415 - 0.0'll Other - - - . . - nI~ TQl;t[(>I"~i'RllI.til:j~!,..iJ$l!fj 8,409.~1IM3";!!!ijJ;;.. 8.119,6illl . 6....lJ;S1't';Sll11~~jSj -0,D'll NDING FUND BALANCE Arterial Street (0) 66,032 95,291 - - 68,277 nla nla Utility Tax 837,186 1,095,578 686,440 887,577 - 1,973,561 nla nla Solid Waste & Recycling 83.536 105,142 152,856 80.985 - 60,456 nla nla Hotel/Motel Lodging Tax - 175,196 169.935 - - 84.656 nla nJa Paths & Trails 5,531 5,629 69,807 14.991 - 14,385 nla nla Debt SeNlee Fund 1,547,857 2,826.227 5.626.899 2,815,372 - 6.062.586 nJa nla e Surface Water Management 214,656 355.735 545.438 738.251 - 1.281,363 nla nla Dumas Bay Cenlra Operations 2.120 (9,450) 14,136 344 - (24,479) nla nla Knutzen Family Theatre (1) (9,954) 556 (3,839) . (3,466) nla nla oIal Endlna Fund Balance $ 2,690,885 $ 4,610,137 $ 7.381,359 $ 4,533,681 $ . $ 9,517,341 nla nla 2 Real Estate Excise Tax Sales Tax bv SIC Code Compared to 2004, collections are up $1.56M or 56.1%. November's receipt of $357K is $69K above November ... '. ............... 2004's activity and includes a total of 290 real estate C.. O..M........P....~....R..IS. ONOFSA~~~~i~...............CTJONS B......Ys.. tCGROU. p.. . transactions, of which 82 were tax exempt and of the '., . . . Year:.fOi1fIIIdi:iJh.b,t...Mi!l1JIIIIber.~. remaining 208,7 were mobile home sales. The annex Component .....2Of1iI........._.... 2(J(J5.. . ~~....' .2OlU..... ........ . Group JfifJllJu.. Actuat$:" .'. . :% area has contrlbute.d ye.ar to date revenue of $.183,669. RetailTrade $ 5,283,375 $ . 5,367,230 $ 83,855 -'1.6% The largest transactlons ill the current month COnsist of the Services 1,951,372 2,060,086 108,714 5.6% sales of several commercial lots at Evergreen Plaza @ :;OnstructlContract 907,076 1,307,908 400,832 44.2% 2200 S 320th St, AutoZone retail center @ 27400 Pacific Nholesaling 499,799 473,330 (26,469) -5.3% Highway S, retail center @ NorthShore @ 34029 Hoyt Rd rans~tility 14,244 12,307 (1,937) -13.6% SW Campus Square office park building B @ 33310 1st InformatIon. 557,460 547,790 (9,670) -1.7% , . . . . Manufactunn9 101,754 121.825 20,071 19.7% Way S, and Shell Mml-Mart @29625 Pacific Highway S. Government 47,343 50,870 3,527 7:4." Fin/Ins/Real Estate 319,396 314,755 (4,641) -1.5% other 13,325 22,297 8,972 67.3% Total $ 9,695,144 $ 10,278,398 $ 583,254 6.0% Retail sales continue to remain the largest source. of sales 122,026 170.866 tax revenue, accounting for 52% of all sales tax 147,294 275,617 collections. Year-to-date retail sales tax collection is up 199,576 384,048 $84K or 1.6% above year-to-date 2004; majority of the r 243,531 784.135 . .. th r. 11 . . 11 182,533 481,264 Increase IS ill .. e 10 owmg areas: IDlsce aneous store 623,138 425,029 retailers, health and professional care store, motor vehicle 287,960 290,288 and parts dealer, general merchandise stores, and building 205,322 416,213 material and garden. 278,155 515,578 201.424 237,983 Services industry accounts for 20% of the total sales tax 288,344 357,228 II' 0 da' b' . 1 . 299,596 _ _ co echons. n year-to- te aSIS, services sa es tax IS up $ 2,n9,303 $ 4,338,249 $ 1,558,946 $109K or 5.6% compared to 2004. The types of services which show significant increases in 2005 include: Sales Tax amusement, gambling, and recreation; and accommodation . Year-to-date revenue of$IO.28M is above November 2004 and food services. . year-to-date revenue of $9.7M by $583K or 6%. The current month's Sales Tax of $1.05M is above the 2004 Construction and contracting activity, which accounts for monthly activity by $113K or 12.1%. As shown in the 13% of sales tax collections, is up $401K or 44.2% from detail by SIC code table below, new construction alone 2004's activity. Sales tax received year-to-date on major increased by $40IK, which is the primary contributing City projec~ total.$~02,386 or 15% of total construction factor of the positive bottom line. In addition, the major and contractIng actlvlty. projects that contributed to this increase are mainly public projects. For these reasons, the sales tax improvement is Sales Tax bv Activitv temporary in nature, different than the broad based economic improvement which would be more sustainable. Total S;oles Tax $9,695, 144 $10,278,398 $583,254 6.0% J . $ " 1,361,1118 $1,385,323 $3,401 0.3% 91.2% 0.3% na na 852,298 862,219 9,921 1-2% 14.0% 13.3% -0.8% -5.4% 1,117,608 1,155,867 38,259 3.40/. 704,441 1106,179 201,738 28.8% 779,946 794,197 14,251 1_8% 55.6% 28_6% na na 707,617 752,487 44,870 6.3% 7.3% 8.8% 1.6% 21.3% 875,451 935,065 59,614 6.8% 377,918 387,234 9,318 2.5% 831979 857410 25431 3.1% 72.9% 2.5% na na , , ,. 3.9% 3.8% -0.1% -3.3% 808,346 813,885 5.539 0.7% 528,841 521,581 ,254 -1.4% 983,203 1,057,583 74,380 7.6% 95.9% -1.4% na n8 938,548 1,004,058 65,510 7.0% 5.5% 5.1% -D.4% -7.0% 862,312 994,469 132,157 15.3% 427,508 425,414 2,094 ~.5% 937,836 1,051,158 113,322 12.1% 79_6% -0.5% n8 na 841153 _ _ . 4.4% 4.1% -0.3% -6.1% . $ 9,695,144 $ 10,278,398 $ 583,254 6.0% The City's largest retail center, South 348th, which generates 13% of the City's sales tax, is showing an 3 increase of $3K or 0.3% compared to the year 2004. The Phone is down $27K or 3%, and Cellular phone is up Commons is showing an increase of $202K or 28.6% $194K or 14%. compared to year 2004 activity because a major retailer is i,""'" 1jT1&1"f!~M . einclUded in 2005. Year-to.date sales tax for this major )::~r:~,",vUll ' retailer increased $62K while in the new location versus 2~>.......... the old location. Without this major retailer, the Commons .A,,(ijlil.. :;, ' sales tax decreased year.to-date by $24K. Major Auto $ 2,221,693 $ 2,373,832 152,139 6.8% Sale's collection total $387K and is $9K or 2.5% above 946,890 1,148,073 201,184 21.2% 2004. S 312th to S316th is down $7K or 1.4% from the 470,674 484,694 14,020 3.0% prior year. Pavilion Center tax collections are down $2K or 726,440 794,825 68,385 9.4% .5%. 938,816 911,397 (27,420) -2.9% 1,352,378 1,546,710 194,332 14.4% Gambling Tax 3,626 2,301 (1,325) -36.5% 186,281 190,267 3,986 2.1% Gambling tax collection through November is $1.42M. In (5,068) (7,165) (2,098) 41.4% comparison to 2004 year-to-date collection, 2005's tax $ 6,846,798 $ 7,452,099 $ 605,301 8.8./0 collection is higher by $123K or 9.5%. One major card- Tax rebates are excluded from the total room has contributed $941( or 76% of the increase. The annex' area has contributed year-to-date revenue of HoteVMotel Lodging Tax $13,855. Hotel/Motel lodging tax collections through November total $144K. Compared to 2004, the lodging tax is.$13K or 10.2% above the same period. ,,: $137,311 22,133 19.2% 115,768 2,254 2.0% 130,206 17 ,326 15.3% 136,467 5,200 4.0% 9.377 292 132,353 14,375 12.2% 11.529 189 122,257 1,410 1.2% 7.340 1,812 130,114 8,471 7.0% r 11.775 (385) Ma 9.613 4.453' e 131,891 21,350 19.3% Jun 11.554 12 115,878 921 0.8% Jul 10.352 1.895 149,278 39,812 36.4% Au 14.065 567 116,873 (10,420 -8.2% Se 16.496 1,137 - - - Oct 15.546 2,501 Nov 12,932 833 1,418,397 122,839 9.5% Dee 11,157 - - - ala $ 130,580 $ 143,886 $ 13,306 10.2% Utility Tax State Shared Revenue Utility taxes received through November total $7.45M and is above 2004 year to date collections by $605K or 9%. Year-to-date distribution of$4.2M is above 2004's activity by $212K or 5.3%. Liquor profits, liquor excise tax, local criminal justice sales tax and fuel tax are up but is offset by a decline in criminal justice high crime. Because of the City's decrease in crime rates we don't qualify for criminal justice high crime funding this year. Jan 687,590 761,014 73,423 10.7% Fab 741,009 794,152 53,143 7.2% Mar 705,007 731,064 26,057 3.7% Apr 709,531 770,397 60,866 8.6'Yc May 617,502 745,699 128,197 20.8% Jun 565,728 592,788 27,060 4.8% UIl, " Jut 554,115 609,227 55,113 9.9% Au 540,643 585,489 44,846 8.3% liquor Profits Tax $ 448,078 $ 468,724 $ 20.646 4.6% Sap 545,963 590,070 44,107 8.1% liquor Excise Tax 323,236 350,470 27,234 8.4% Oct 584,695 636,521 51,826 8.9% Grim Just Low-PopIDCO 75,484 79,066 3,582 4.7% Nov 595,016 635,678 40,662 6.8% Crim Just Hgh Crime 84,919 - (84,919) -100.0% Dee 710,926 - - - Local Crim Just Sales Tax 1,502,205 1,653,457 151,252 10.1% ax Rebate (5,068) (7,165) (2,098 41.4% Fuel Tax- 1,577,215 1,671 ,578 94.363 6.0% YTD Total $ 6,846,798 $ 7,452,099 $ 605,301 8.80/0 Tax ....bates are excluded from totals. OUI - Cities 14,119 14,396 277 2.0% e Compared to year-to-date 2004, Electricity is up $152K or Total $ 4,025,256 $ 4,237,691 $ 212,435 5.3% . Fuel tax is induded in both generallstreet and designated operating funds. 7%, Gas is up $201K or 21%, Cable is up $68K or 9%, 4 Permit Activity Year~to-date building permit activity exceeds 2004's year- PS Overtime By Month to-date activity by $1.5M or 101%. Significant permits Olanga include: Colella Estates, Weyerhaeuser Building, East 2004 2005 $ % Jan $ 49.812 $ 50,235 $ 423 1% Campus Terrace, and Quadrant. Right-of-way permits are Feb 39,014 54,688 15,675 40% . up in November by $2K and year-to-date activity is up by Mar 37,625 48.571 10,946 29"10 $1.2K or.4%when compared to 2004. Apr 40,501 53.135 12,634 31% May 45,787 38,533 (7,254) -16% Illi .1. .BUILDING PE~MIJ'~:"J;E.E~.. . Jun 57.703 55,867 (1,836) -3% Y!i.r:1l:!+D!ltll'l'hr'o"ghilli>vj;iri~r: :..... ..... Jut 41,136 44,155 3,019 7% I' ..... .: '.' ~ija4 :illllS Ch!lllg.:1m:!i:@iij4..... Aug 37.868 45,364 7,497 2Q",{, Actual 1/~!J!lJ. $ .. % Sep 37,979 61,691 23,712 62% Jan 68,435 164.108 95,673 139.8% Oct 48,626 41.252 (7,374) -15% Feb 178,968 160,765 (18.202) -10.2% Nov 31,808 67.305 35,497 112% Mar 125,942 206,886 80.944 64.3% Dee 43,641 Apr 147.827 421,260 273,434 185.0% - - - Mav 123.543 452,483 328,940 266.3% YTD $ 467,858 $ 560,797 $ 92.938 20% --........ . .....,. ... ."." .-, Annual T atal $ 511,499 .......... . .....,.. ',,' .,..', 151,233 330,658 179.425 118.6% - . . . . . . . . . Jun .-.. -...... :::;;;;: ;,;,:.;,;:::: -......... . Jul . 107,626 215.967 108,342 100.7% Aug 119,271 314,271 195.000 163.5% Court Revenue SeD 173,398 255.908 82,508 47.6% Oct 149,297 285,630 136,333 91.3% Excluding probation revenue is down $108K or 14% Nov 137,945 175,341 37,396 27.1% compared to year-to-date 2004. Including probation total Dee 175,103 - - - court revenue is $63K or 5.5% below 2004. YTD Total 1,483,483 2,983,276 1,499.793 101,1% 1;'1111..,.--....... ........... ....:.:.RpW;.PERMITS..&.FEES_ . ...... ......;ii > ..............COURT REVENUE ..o.u.c.,-...... . .<<...;..... ............ "(.I\ia,r:1P;eatllTllrouah....... ......... "T/IrOu~ hNi>vember ... ... ;11..:< 20.04.'- 2005 Cliitng"',fMm:2!lO.... . .... .;~4..... 200S WrlM'ti"i.'H!i.~:..: .. ..~~iil.'... .. ActUal $ % Montlt...... ..... Actual Actual lVaT..'.....: ....;.,:.%..11#,.... Jan 22;628 .20,643 (1,985) -8.8% January $68.292 $62,618 ($5,674) -8.3% Feb 37,998 27;622 (10,377) -27.3% Februarv $77.412 63,236 (14,177) . -18.3% Mar 24,113 23,748 (365) .1,5% March $76.250 61,529 (14.721) . . -19.3% Apr 23.831 23,253 (578) ~2.4% ADOI $76,542 60,872 (15.669) -20.5% Mav 25.887 36.684 10,997 42,8% May $71,748 63,309 (8.439) .11.8% Jun 48.627 ' 28,971 (19,658) 40.4% June $75,615 55,631 (19.985) (0) Jul 13,321 30.332 17,010 127,7% July $82. 183 50,952 (31,231) (0) Aug 27,886 29.350 1 ,464 5.2% August $74.182 55,280 (16,902) (0) Sep 44.339 39;638 (4,702 .10.6% September $49,082 56,387 7,305 0 . Oct 12,668 19.992 7,324 57,8% October $66,217 77,052 6,635 0 Nov 25,556 27,648 2.090 6.2% November $64,122 68,906 4,764 0. Dee 32,708 - - - December $52,649 . - - YTD Total 306,656 307,881 1223 0.4% Subtotal $783,645 $675,771 1$107,875) .13.8% Probation Services 366,302 411,191 44,689 12.3% Public Safety Year-to-date Total $1,149,948 $1,086,962 ($62,986) -6.5% Expenditures through November total $14.3M, which is $474K or 3.4% above the year-to-date budget of $13.8M. The increases are primarily from off-duty overtime security, evidence building equipment, seizure and other one-time funded programs, and Valley Com contract. .Ac;mal Actual Civil Penalties $11,017 $12,596 Year-to~date City overtime is 27% or $101.6K above the T raffle & Non-Parking $459,981 426.452 same period last year. There is a 9% decrease in overtime Parking Infractions $33,599 31,353 OUI & Other Misd $128,204 89,952 for contracted services, traffic school and the homeland Criminal T raffle Mlsd $41,565 44,285 security programs. When the decrease from the billable Criminal Costs' $61,752 33,366 overtime is included, the total overtime increase is reduced Int vemmental $47,528 36.480 to $93K or 20%. Criminal Conv Fees $0 1,268 Subtotal 783,645 675,771 Type 2004 2005 $ % Probation Services 366,302 411,191 Training $ 23.919 $ 17,084 $ (6,835) -29% Total $ 1,149,948 $ 1,086,962 $ Court 37,725 30,327 (7.398) -20% ' Criminal costs Incll.lde screener foos. Field Operation 259.317 363,127 103,810 40% SOAP 93 189 96 0% Traffic and non-parking fines total $426K and is $34K or other 48.761 60,700 11,939 24% City Portion 369,815 471,426 101,611 27% 7% below year-to-date 2004. Parking infractions total Contract or Grant 39.037 40,470 1,432 4% $31K and is $2K or 7% below year-to-date 2004. Dill and Traffic School 59,008 48,068 (10,938) -19% other misdemeanors total $90K and is $38K or 30% below Homeland Security - 833 833 0% year-to-date 2004. Criminal costs total $33K and is $28K . SAlable 98,043 89,370 (8,673) -9% or 46% below year-to-date 2004. Grand T DIal $ 467.858 $ 560,797 $ 92,938 20% 5 Parks & Recreation ratio is reduced to 57.6% or 6.3% above the annual Overall parks operations expenditures through November budgeted recovery ratio of 51.3%. ~tal $3.4M, which is $41.5K or 1.2% below the year-to- te budget of $3.4M. Dumas Bay Centre and Knutzen Dumas Bav Centre Family Theatre revenues and expenditures are both below Dumas Bay Centre operating revenue of $427K is down by budget. $79K or 15.7% compared to the year-to~date budget of $506K. Operating expenditures through November total Recreation and Cultural Services $442K, which is $42K or 8.7% below the year-to-date Direct program expenditures total $UM or 86% of the budget of$484K. Dumas Bay Centre has recovered 96.7% total annual budget of $1.28M not including indirect costs. of its operating expenses. Including indirect administration costs, recreation expenditures total $1.39M and are 86.5% of the total Knutzen Familv Theatre annual budget of$1.61M. Recreation fees total $803K and Operating revenue of $58K is down $24K or 29.3% are 97.2% of the total annual budget of $827K. Recreation compared to the year-to-date budget of $82K. Operating fees have recovered 73.3% of direct program costs and is expenditures through November total $153K, which is 8.5% above the annual budgeted recovery ratio of 64.8%. $28K or 15.4% below the year-to-date budget of $181K. Considering indirect administration costs, the recovery Knutzen Theatre has recovered 37.9% of its operating expenses. li~riW;, . .. . "i;' '::\' RECREA~li)N & G,tltil'URAt S,ERYICE PRQ~MMS AND'i~~~~;BAYeE'1"RE~ERFOR.MAHC~ii;;:: , ..' "Ygl;mDat!!'thf(lpghNovemb~,~5 ............. .'...... '..'...,'.. i;.i.,;;:..'... : >_._'. ".,.,', 8~ """i ......... . ,."dituiJiS 1~~VMrRatiP;%:::"'.':::':l', .",::,,:1< lJjJ!fglt -rTJi.",'li,lW1aI1'%,lBlicfgijt't, ..~. ." . RECREATION & CULTURAL SERVICE PROGRAMS Steel lake AquaticS 2,000 2,260 113.0% 20,395 20,089 98.5% 9.8% 11.3% Arts & Special Events 93,600 86,873 92.8% 112,726 125,404 111.2% 83.0% 69.3% Y ooth Athletics 60,558 45,898 75.8% 88,411 43,418 49.1% 68.5% 105.7% Adult Athletics 204,970 216,616 105.7% 128,035 123,518 96.5% 160.1% 175.4% . Community Recreation 170,300 114,754 67.4% 175,024 168,834 96.5% 97.3% 68.0% Community Center 28,500 31,275 109.7% 62,955 90,806 144.2"/0 45.3% .....34.4% Recreation Inc 18,512 44,362 239.6% 58,775 32,698 55.6% 31.5% 135.7% . Youth Commission ., 500 861 172.2% 1,800 2,424 134.7% 27.8% ..35;5% Red, WhRe & Blue' 25,700 49,261 191.7% 41,200 50,722 123.1% 62.4% '. nI~ Senior SerVices 16,195 26,814 165.6% 68,111 72,440 106.4% 23.8% 37.0% Kenneth' Jones Pool 206,000 184,495 89.6% 518,456 366,303 70.7% 39.7% 50.4% Subtotal $ 826,835 $ 803,468 97.2% $ 1,275,888 $ 1,096,655 86.0% 64.8% 73.3% Administration - - 0.0% 336,223 298,310 88.7% nla nI TOTAL RECREATION $ 826,835 $ 803,468 97.2% $ 1,612,111 $ 1,394,966 86.5% 51.3% 57.6'll DUMAS BAY CENTRE Dumas Bay Centre' 523,775 426,744 81.5% 527,575 441,461 83.7% 99.3% 96.7% Knutzen Family Theatre 93,515 58,166 62.2% 196,090 153,389 78.2% 47.7% 37.9% TOTAL DUMAS BAY CENTRE $ 617,290 $ 484,910 78.6% $ 723,665 $ 594,850 82.2% 85.3% 81.5% Arts Commission - 205 nla 110,209 27,697 25.1% nla nla GRAND TOTAL $ 1,444,125 $ 1,288,583 89.2% $ 2,445,986 $ 2,017 ,512 82.5% 59.0% 63.9% . 6 CASH & INVESTMENTS The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6 month US Treasury Bill (4.28%) and the State Investment Pool (3.96%). The current in~house investment yield is 3.91% . which is close to the state investment pool, but below the 6 month T -bill rate. " .''1\\;&'' S:D,;", I~SCI!ll!fuli!h'W,' "..". ,;f ',;i;, ..................; .....'.,..'...;;.;.......'.. ")>"")\'11;;;; '..,1;.,. ;;";,, ,."c. fIl,," .IlJllnitJ", ...Ii;.;;;;;.;;,;..,...., .;.).,. '~i{'T"'~I' "~, iiS'e1fli!!/leii , "!.\"~ ",fHV$fmilm l\tatull!J1lfWftit ""',;), ';,i ..... ,i' 'I~ . ....., f~~..Jr;);'/\... . "".. '..'c". ......."....... . "<iN' .. .'. I".\ PI ;( I,JilT A . ,ul1t~ iv\,ftg~t ..',.",Q;Jte.... MIllin;. Agencv - FNMA 3136F3V3 07/21/03 $ 800,000 $ 797,500 07/21/06 2.38% AQeney - FHlB 31339YZX3 08/14/03 $ 1,000,000 $ 1,000,000 08/14/06 2.52% AQency - FFCB 313310N78 06/09/03 $' 1,000,000 $ 999,500 03/09/07 2.46% Agency - FNMA3136F3V06 OS/27/03 $ 1,000,000 $ 1,000,750 OS/25/07 2.48% Agency - FNMA 3136F3UT1 05/30/03 $ 1,000,000 $ 997,529 12/03/07 2.59% Agency - FHlMC 3128X1VW4 08/22/03 $ 900,000 $ 887,400 01/30/07 3.18% Agencv - FHlB 3133XBT54 OS/25/05 $ 1,000,000 $ 1,000,000 OS/25/07 4.07% Agency - FHlB 3133XBT54 OS/25/05 $ 1,000,000 $ 1,000,000 OS/25/07 ' 4.07% Agency - FHlMC 3128X4RFO 10/24/05 $ 1,000,000 $ 1,000,000 10/24/07 - 4.63% Agencv - FHlMC 3128X4RFO 1 0/24/05 $ 1,000,000 $ 1,000,000 1 0/24/07 _ 4.63% 6 month T-BiII 912795WW7 1 0/15/05 $ 1,000,000 $ 981,280 04/06/06 -3.9SOk 1 year T-BiII912827Z62 . 10/15/05 $ 1,000,000 $ 1,000,000 10/15/06 .4.15% Subtotal In-House Investments $11,700,000 $ 11,663,959 .~.~ , . '.' Average Maturitv 464 Average Yield to Maturitv . 3.52% Ayerage Yield - 6 mo. T-BiII 428% . Municipal Investor Account $ 11,986,116 1 day. ' 4.07% State Investment Pool $ 45,064,353 1 day 3.96% ~ ...\i//'-"....-. 80 3.91% ~;(' m, 1)..6;\;;.'.';'".' .i!~I" .....; I';. ,I;: The total invested balance at the end of November is $68.7M, which includes $45.0M in the state investment pool, $11.7M in- house investment purchases, and $12.0M in the Municipal Investor Accounts. The state pool is composed of repurchase agreements (61.81%), agency coupons and callables (5.37%), agency floating rate notes (10.84%), discount notes (8.85%) and certificates of deposit (13.13%). The City's total investment portfolio is made up of 66% State Pool, 17% In-House Investments, and 17% Municipal Investors Accounts. Total Portfolio by Category Interest Rates Comparison November 30, 2005 For the Month of November 2005 Mmicipal Invenstors 4.5% Account 4.0% . 6 M:mlh T.BiI 17% 3.5% . State nvestrrent 3.0% FOOl 2.5% 2.0% I:J h-house 1.5% nvestrrent In-House 1.0% ED Mmicipal kwestor kwestrrents 0.5% Account 17% State . Fbrtfolio Average . nvestrrent 0.0% Fbol 2003 2004 2005 66% ._.~~, 7 MEETING DATE: January 3rd, 2006 ITEM# qd . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Lloyd's Latecomer Agreement/or S. 341h St. ~u..............-~~..........-----,. ,- -~. n... .. .~ CATEGORY: BUDGET IMPACT: [8'J CONSENT o ORDINANCE . Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ~~M'U............---~'..n ..~..n ,- mw, __.___~~u..~,.Y,.Y......~,.."~~n~~'~MM_"""Y"''''''''~~~'~_.__n'~~ . '''M_.n.._'w",~.~_~ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated December 19th, 2005; _nnn__~~._'n_" .....~. ._~~--~-~~........... 'M~...n._ M'..............__,~ SUMMARYIBACKGROVND: As part of the development of the Lloyd Enterprises Corporate Headquarters, loeated at 34667Paeific Highway South, Federal Way, the owner was required to construct frontage and roadway improvements on South 344th Street as required by Article XVI, Improvements, of City Code. Specifieally, these improvements included' improving thestormwaterconveyance system, instaUation of eurb, gutter, planter strip, street trees and lighting, and pavingofS. 344th Street. Lloyd Eht~rprises is requesting that a latecomer agreement be established in order to reimburse those costs associated with the improvements that, di~ectlybe~efit adjacent properties. , :.: ,:: ':':' ~ " " " ,:, . 'j J' ,': .. 1 ~.. \.' '.' , " ',,' . tJnder alatecomersagieement, any owner of a benefit~ap~operties:('t,atecomer"), who faUs undercertainspec#ications .i wi ix:. !l"""1.d ap~1 for develnptnOllI withoul!Wit Il"}'ing to the City his or her pro rata sbar. nf!heT utal Cost of . Improvements and a1l administration costs associate~ wi~ the Agreement. . Per RCW 35.72.040, Assessment Reimbursement Contracts, the owners of the benefited properties were notified of the. preliminary determination of area boundaries and assessments. Letters were sent out and the 20~day response time for requesting a hearing ended on January 9th, 2006. . - ..... .._.._..__m..."..n __.._w" - -- CITY COUNCIL COMMITTEE RECOMMENDATION: At its December 19th, 2005meeting, the Land Use and Transportation Committee forwarded the following staff recommendations: l. Authorize staff to proceed with entering the City of Federal Way into a Latecomer Agreement with Lloyd EnterprisesInc for the 344th street frontage improvements - - -- .. PROPOSED MOTION: "I move to authorize staff to proceed with entering the City of Federal Way into a Latecomer Agreement with Lloyd Enterprises Inc e 344th street fronta e improvements." --- CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # 0 DENIED 1 ST reading D TABLEDIDEFERREDINO ACTION Enactment reading . MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1012001 CITY OF FEDERAL WAY . MEMORANDUM -" DATE: December 5, 2005 TO: VIA: David H. Mosel t Manager FROM: Will Appleton, P.E., Development Services Manager ~ SUBJECT: Lloyd's Latecomer Agreement for S. 344th S1. POLICY QUESTION: Should the City enter into a latecomers agreement with Lloyd Enterprises Inc. for street improvements associated with the construction of the Lloyd Enterprises Corporate Headquarters located at 34667 Pacific Highway South for improvements to S. 344lh Street. , BACKGROUND: As part of the development of the Lloyd Enterprises Corporate Headquarters, located at 34667 Pacific Highway South, Federal Way, the owner was required to construct frontage and roadway improvements on South 344th Street as required by Article XVI, Improvements, of City Code. Specifically, these improvements included: . Improvement of the existing stormwater conveyance system and installation of an oil/water . separator in South 344th Street. . The installation of curb and gutter, planter strip, street trees and lighting on the south side of South 344th Street. . . The installation of curb and gutter along the north side of South 3441h Street . Paving of South 344th Street (36' wide). The above improvements benefit both the developer as well as the owners of certain real property adjacent to the improvements. Therefore, Lloyd Enterprises is requesting that a latecomer agreement be established in order to reimburse those costs associated with the improvements that directly benefit adjacent properties. Under a latecomers agreement, any owner of the' benefited properties ("Lateeomer"), who did not. contribute to the original cost of the improvements and who subsequently elects to develop his or her respective property within ten (10) years from the date an Agreement is recorded with the King County Auditor's Office and at the time of development is not required to install those street improvements installed by the Owner of the Improvements, shall not be granted a permit for development without first paying to the City, in addition to any and all other costs, fees, and charges associated with permits, inspections or for street, signalization, and lighting improvements, his or her pro rata share of the Total Cost ofthe Improvements and all administration costs associated with the Agreement. The method used for determining the prorata share of the total cost to be paid by the Latecomers was the front foot method, whieh bases costs on the length of frontage improved for each of the properties. . Attached for your information is the spreadsheet detailing this analysis and approved costs. Also attached is a copy of the proposed Latecomer's Agreement, and an aerial photograph showing the project area. K:\LUTC\20()S\12-0S-0S Lloyd's Latecomer Agreement for S 344th 5t.doc . - ..~..,._~ December 5, 2005 Land Use and Transportation Committee Lloyd's Latecomer Agreement for 344lh AVe. S. . Page 2 Per RCW 35.72.040, Assessment Reimbursement Contracts, the owners of the benefited properties were notified of the preliminary determination of area boundaries and assessments. Letters were sent out on November 15, 2005 and the 20-day response time for requesting a hearing ended on December 5, 2005. The preliminary determination letters sent to the benefIted property owners are attached for your information. To date, City of Federal Way has not received any communication from the notified property owners. OPTIONS: 1. Forward the Latercomer Agreement to Council and plaee on the December 20, 2005 consent agenda. 2. Deny the request for a Latecomer Agreement and give direction to Staff. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the December 20th, 2005 City Council Consent Agenda for approval: Authorize staff to proceed with entering the City of Federal Way into a Latecomer Agreement with Lloyd Enterprises IDc for the 3441h street frontage improvements. . . COMMITTEE RECOMMENDATION: ~. 3 r..A ;Loot . . Forward the above staff recommendation to the Decem~th, 2005 City Council Consent Agenda. cc: Project File Day File . K:\lUTC\200S\12~OS~OS Uoyd's latecomer Agreement for S 344th St.doc ~, ,...~ CITY OF . CITY HALL 33325 8th Avenue South. PO Box 9718 . ~~ Federal Way Federal Way. WA 98063-9718 (253) 835-7000 www.cityoffederalway.com November 15, 2005 VIA CERTIFIED MAIL # 7000 0520 0026 3350 8593 Lee G Thomas & Un Song 6941 N Caldwell Ave Chicago, IL 60646 HE: Latecomers Agreement for Improvements on South 344h Street; Preliminary Determination Dear Property Owner: As part of the development of the Lloyd Enterprises Corporate Headquartes, located at 34667 Pacific Highway South, Federal Way, the owner was required to construct frontage and . roadway improvements on S 344th Street. - Specifically, these improvements included: . Improvement of the existing stormwater conveyance system and installation of an oil/water separator in 5 344th Street. . The installation of curb and gutter, planter strip, street trees and lighting on the south side of S 344th Street. . . The installation of curb and gutter along the north side of S 344th Street . Paving of a pOrtion of 5 344th Street. As an owner of certain real property which is adjacent to or near the improvements described above, you are being notified that it has been- determined that your property benefits from the _ above improvements. Therefore, your property is subject to a Latecomer's Agreement being developed between the City of Federal Way and Lloyd Enterprises, Inc. Specifically, as a latecomer, your obligation to reimburse would be as follows: Any owner of the Benefited Properties ("Latecomer"), who did not contribute to the original cost of the Improvements and who subsequently elects to develop his or her respective property within ten (10) years from the date the Agreement is recorded with the King County Auditor's Office and at the time of development is not required to install those applicable street improvements installed by the Owner of the Improvements, shall not be granted a permit for development without first paying to the City, in addition to any and all other costs, fees, and charges associated with permits, inspections or for street, signalization, and lighting improvements, his or her pro rata share of the Total . Cost of the Improvements and all administration costs associated with the Agreement. 1:\csdcldocs'sa,'e;286J5 t J7010_doc leI: ti Th\\mas & Un Song Pel'llltl #04-104740-000-00-$M N"q,mbel' 15.2005 Page 2 . The method used for determining the pro rata share of the Total Cost and administrative costs to be paid by the latecomer was the front foot method. Based on this method, the pro rata share amount for your properties was calculated to be $25,058.00 for parcel 202104-9082 and $26,720.00 for parcel 202104~9105. I have enclosed a draft copy of the latecomer's Agreement for your information and a spreadsheet detailing. costs. If you have any questions regarding this matter or wish to review the supporting documentation used In the City's preliminary determination, please contact me at (253) 835-2730. You may request a hearing in writing within 20-days of the mailing of this preliminary determination. Upon such request, a hearing will be held before the legislative body, notice of which shall be given to all affected property owners. Presently, it is anticipated that the subject Agreement will go before City Counsel in December of 2005. Si~ ~~.... William S. Appleton, P.E. Development Services Manager WA:su Enclosure Draft latercomers Agreement . Pro Rata Share Calculation cc: Patricia larsen, Uoyds Enterprises, Inc., P.O. Box 3889, Federal Way, WA 98063 Project '1le Day File . 1:\csd<:\docs\Save\2863S 1370 I O_doc ~ CITY OF .. CITY HALL 33325 8th Avenue South. PO Box 9718 . ~~." Federal Way Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway-com November 15, 2005 VIA CERTIFIED MAIL # 7000 0520 0026 33508586 Jung H. Roe 408 5 289th Street Federal Way, WA 98003 RE: Latecomer's Agreement for Improvements on South 344" Street; Preliminary Determination Dear Property Owner: As part of the development of the Uoyd Enterprises, Corporate Headquartes, located at 34667 Pacific Highway South, Federal Way, the owner was required to construct frontage and roadway improvements on S 344th Street. Specifically, these improvements induded: . Improvement of the existing stormwater conveyance system and installation of an . oil/water separator in S 344th Street. . The installation of curb and gutter, planter strip, street trees and lighting on the south side of S 344th Street. . The installation of curb and gutter along the north side of S 344th Street . Paving of a portion of S 344th Street. As an owner of certain real property which is adjacent to or near the improvements described above, you are being notified'that it has been determined that your property benefits from the above improvements. Therefore, your property is subject to a latecomer's Agreement being developed between the City of Federal Way and Uoyd Enterprises, Inc. Specifically, as a latecomer, your obligation to reimburse would be as follows: Any owner of the Benefited Properties ("latecomer"), who did not contribute to the original cost of the Improvements and who subsequently elects to develop his or her respective property within ten (10) years from the date the Agreement is recorded with the King County Auditor's Office and at the time of development is not required to install those street impr9vements installed by the Owner of the Improvements, shall not be granted a permit for development without first paying to the City, in addition to any and all other costs, fees, and charges associated with permits, inspections or- for street, signalization, and lighting improvements, his or her pro rata share of the Total Cost of the Improvements and all administration costs associated with the Agreement. The method used for determining the pro rata share of the Total Cost and administrative costs . to be paid by the latecomer was the front foot method. Based on this method, the pro rata I: \csdc\docs\saveU83 7J 969034 ,doc . - - _,,'_,,_,_-',..~.."" ,.."'--- Jung H. Roe Permilll04-I04740-000-OO-SM . November 15.2005 Page 2 . share amount for your property was calculated to be $57,716.00. I have enclosed a draft copy of the latecomer's Agreement for your information and a spreadsheet detailing costs. If you have any questions regarding this matter or wish to review the supporting documentation used in the Oty's preliminary determination, please contact me at (253) 835-2730. You may request a hearing in writing within 20-days of the mailing of this preliminary determination. Upon such request, a hearing will be held before the legislative body, notice of which shall be given to all affected property owners. 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E 2 0 u 0 0 -e -e 0 "0 ~ Ql CD ~ I~ lij 15 ~ -~ ~ III c: C c S ~ ~ c: ~ e III en c: Q) Q) ~ 0 0 0 :::J :::J 0 co :::J CD 0- w :2 ~ en co 5 :::J en w ....J Q. u.. UJ tr 0 <-> <-> <-> 0 ...J Q. 0 0 I/) 0::: (I) Q. . Permit Number LATECOMERS AGREEMENT FOR STREET IMPROVEMENTS THIS LATECOMERS AGREEMENT ("Agreement") is dated effective this - day of ,200_, The parties ("Parties") to this Agreement are the City of Federal Way, a Washington municipal corporation ("City"), and , a ("Owner"). A. The Owner is desirous of making certain street improvements which may include grading, paving, curbs, gutters, storm drainage, sidewalks, street lighting, traffic controls, and other similar improvements and appurtenances thereto at,- or near, certain real property owned by_ the Owner. B. There are no adjoining property owners presently available to share in the cost and expense of the construction of such improvements. The parties wish to enter into an agreement . providing for the installation of such improvements and providing for partial reimbursement to the Owner of a portion of the costs of such improvements pursuant to Chapter 35.72 of the Revised Code of Washington. C. The City has determined that the cons.truction and installation of the improvements are in the public interest aDd the Owner is willing to pay all the costs and expenses for the installation of such improvements. NOW THEREFORE. the parties agree as follows: t. Description of Property 1.1 ,Owner's Property. The Owner acknowledges that it is the owner of the certain real property located in Federal Way, Washington, legally described in Exhibit "A" attached hereto and incorporated herein by this reference ("Owner's Property"). 1.2 Benefited PropertY. Certain real property which is adjacent to or near the Owner's PropertY will receive the benefit ofthe proposed improvements, which properties are legally described in Exhibit liB" attached hereto and incorporated herein by ibis reference ("Benefited Properties"). 2. Improvements - The Owner agrees to install, at his or her expense, the following . 1 described improvements: . ("Improvements"). The Owner agrees that all work performed in connection with the Improvements shall be in fuU compliance with all applicable federal, state and City laws including, without limitation, all City codes, ordinances, resolutions, policies, standards, and regulations. 3. Cost of Improvements. The Owner agrees that aU expenses and claims in connection with the' design. construction and installation of the improvements, whether for labor or materials, have been or win be paid in full by the OWiler. The Owner further certifies that the total cost of design and construction of the Improvements IS equal to ($ ) ("Total Cost"). Ifthe actual cost of the Improvements is different than the amount certified above, the Owner shall provide documentation to the City establishing the basis of any i~creased amount In the event the City approves the increase, this increased amount shall be the Total Cost for purposes of calculating the . Benefited Properties pro rate share. 4. Reimbursement. 4.1 Latecomer's Obligation to Reimburse. Any owner ofthe Benefited Properties ("Latecomer"), who did not contribute to the original cost of the Improvements and who subsequently elects to develop his or her respective property within ten (10) years from the date this Agreement is recorded with the KingCounty Auditor's Office and at the time of development is not required to install any street improvements as a result of the installation by the Owner of the Improvements, shall not be granted a permit for the development without: first paying to the City, in addition to any and aU other costs, fees, and charges associated with permits, inspections or for street, signalization, and lighting improvements, his or her pro rata share of the Total Cost of the Improvements and aU administration costs associated with this Agreement, as determined by Subsection 4.2 herein. 4.2 Pro Rata Share. The method for determining the pro rata share ofthe Total Cost and administrative costs to be paid by any Latecomer shall be one of the following, at the Citys election: a. front footmethod - b. zone front foot method c. square footage method . - 2 .. d. contract method - e. trip generation (traffic) method - f. other equitable method - - g. any combination of methods a. through f. (Check the applicable method of assessment) The decision of the Director of Public Works or his or her authorized representative. in determining or computing the amount due from any Latecomer shall be final and conclusive. 5. Pay men t to Owner. The City agrees to pay all amounts received from Latecomers to the Owner within thirty (30) days after receipt thereof, less a 15% processing fee ('T.atecomers Fee"). The City shall not be obligated to collect any Latecomers Fees after the expiration of the Term of this Agreement. 6. TerrnlExtension of Agreement. The term of this Agreement is for a period often (10) years commencing on the date this Agreement is recorded and terminating ten (10) years thereafter; provided, however, that is the event an extension is authorized by the Federal Way City Council, this Agreement may be extended for one (I) additional five (5) year period ("Term"). The extension may be granted upon a written request by the Owner prior to the expiration ofthe initial . ten (IO) year period. 7. Street System. The Owner agrees that the Iinproveinents have been or are about to be connected with the transportation and street systems ofthe City and, upon such connection and acceptance by the City through ,its legislative body, the Improvements shall become a part of the municipal transportation system. 8. Recordation. This Agreement shall be recorded with the King County Auditors Office within thirty (30) days of execution ofthis Agreement by the City and the Owner. 9. Title to Improvements. The Owner hereby transfers to the City all of the Owners right, title and interest in and to the I:rp.provements. The City reserves the right, without affecting the validity or terms of this Agreement, to make or cause to be made extensions to or additions of the Improvements, without liability on the part of the City. 10. Assignment of Fees. The Owner hereby assigns to the City all of the Owner's right, title and interest in and to any Latecomer's Fees in the event the City is unable to lOCate the Owner to tender the same. The Owner shall be responsible for informing the City of its current and correct mailing address. The City will make a good faith effort to locate the Owner and in the event the City is unable to do so, the Latecomer's Fee shall be placed in the Special Deposit Food held by the City fora period of two (2) years. At any time within this two (2) year period, the Owner may receive the . Latecomers Fee, without interest, by notifying the City of the Owners then current mailing address. 3 . '. After the expiration of the two (2) year period, all rights of the Owner to any Latecomer's Fees shall . terminate, and City shall be deemed to be the owner of such funds. II. Enforcement. The City does not agree to assume any responsibility to enforce this Agreement. This Agreement will' be a matter of public record and will serve as a notice to all potential Latecomers. The Owner shall be- responsible to monitor those parties enjoying the hnprovements. fu the event the City becomes aware of a Latecomer, it will use its best efforts to collect the Latecomer's Fee, but shall not incur any liability should it fail to collect such fee. 12. Indemnification. The Owner agrees to indemnify and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement or the construction or installation of the hnprovements. 13. Equal Opportunity Employer. fu all of the Owner's activities, hiring and employment made possible by or resulting from this Agreement, there shall be no discrimination against any person because of sex, sexual orientation, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification. 14. General Provisions. . 14.1 Entire Agreement. This Agreement contains all of the agreements of the parties and no prior agreements or understandings pertaining to any such matters shall be effective for any pUrpose. 14.2 Modification. No provision of this Agreement may be amended or added to except by agreement in writing signed by the parties. 14.3 Full Force and Effect Any provision of this Agreement which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof an4 suchothei provisions shall remain in full force and effect. 14.4 Successors fu Interest. This Agreement shall inure and be for the benefit of and shall obligate all of the parties respective successors in interest, heirs, beneficiaries or . asSIgnS. 14.5 Attorney Fees. fu the event either party defaults on the performance of any terms iri this Agreement, and this Agreement is placed in the hands of an attorney, or suit is filed, the prevailing party shall be entitled to an award of its reasonable attorney's fees, costs and expenses. The venue for any dispute related to this Agreement shall be King County, . 4 . Washington. 14.6 No Waiver. Failure ofthe City to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Failure of the city to declare one breach Of. default does not act as a waiver of the City's right to declare another breach or default. 14.7 Governing Law. This Agreement shall be made in and shall b€1 governed by and interpreted in accordance with the laws of the state of Washington. 14.8 Authority. Each individual executing thjs Agreement on behalf of the City and the Owner represents and- warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the Owner or the City. 14.9 Notices. Any notices required to be given by the City to the Owner or by the Owner to the City shall be delivered to the parties at the addresses set forth below. Any notices may be delivered personally to. the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 14.10 Captions. The respective captions of the paragraphs of this Agreement are . inserted for convenience of reference only and shall not be deemed to modifY or otherwise affect in any respect any of the provisions of this Agreement. DATED the day and year set forth above. CITY OF FEDERAL WAY By: David H. Moseley, City Manager 33325 8th Avenue South Federal Way, W 1\ 98063-9718 ATTEST: City Clerk, N. Christine Green, CMC . 5 . - _'...."',.,ri' ,. ." ,,- <, ~ ,7 APPROVED AS TO FORM: . City Attorney, Patricia A. Richardson OWNER By: Signature Print Name Address Phone . STATE OF WASHINGTON) ) ss. COUNTY OF KING ) I certifY that I know or have satisfactory evidence that the person appearing before me and making this acknowledgment is the person whose true signature appears on this document. On this _ day of , 20_, before me personally appeared , to me known to be the Owner, that executed the within and foregoing instrument, and acknowledged the said instrument his/her free and voluntary act and deed, for the uses and purposes therein mentioned, an9 on oath stated that he/she has executed said instrument . WITNESS my hand and official hereto affixed the day and year. first above written. Notary Public in and for the State of Washington, residing at . My cOmIilission expires G:\LA WFORMS\LA TCOMR.AGR . 6 . ------~ Map Output Page 1 of 1 .. @)_COUnty ____ (um r11 !::rlb -- . ~_:i~ >, . :i:i" . .....' ~~, ,~ :i' ' , rdMij . :r~.' he lnfonnatlon Induded on this map has been complied by King County staff from a variety of sources and Is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, timeliness, or rights to the use of such nfonnatlon. King County shall not be liable for any general, special, indirect, incidental, or consequential damages indudlng, but not limited to, ost revenues or lost profits resulting from the use or misuse of the infonnation contained on this map. Arry sale of this map or infonnation on his ma Is rohibited axce t b written ennlsslon of Kin Coun . King,C,.Q!illty I mSJ&nOOr I NgY.i~ Iful!Y.iQil,la I CJJmm~ I ~~rQ) By visiting this and other King County web pages, you expressly agree to be bound by lenns and conditions of the site. The demils. . MEETING DATE: January 3rd, 2006 ITEM# ge~ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: South 333'4 Street and r' Way South Traffic Signal Project - 50% Design _non ~_~U"M~"~"""''''''''~~"""_ ....--..-...---"'..- rr . ~ CATEGORY: BUDGET IMPACT: tzJ CONSENT D ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ""~ ...-. ~Y'U~UY.~........nn..."~~__~__......._......n_..___...__..~_...._...._________._........_.....n~...._...._.y...._.~u__........,_._~._..M~.~..~...._._ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated January 3rd, 2006. -" _..._~~- 'M~...'..n...~.. ~-~. SUMMARYIBACKGROUND: Transportation Consultants Northwest completed a Traffic Impact Analysis (TIA) for the new City of Federal Way Community Center expected to open late 2006. As part of this TIA, a traffic signal warrant analysis was performed by the consultant determining the requirement for a new signal at the intersection of S 333rd St and I stWay S, This project will install a fully actuated traffic signal and crosswalks at the all "legs" of the intersection. The signal will facilitate both pedestrians and vehicular traffic. The signal is expected to operate at a Level of Service (LOS) B at project opening. . ' . COST ESTIMATE Estimated Project Cost 334,955.00 . $340,000.00 $5 045.00 ._-, __~__n.'.. - CITY COUNCIL COMMITTEE RECOMMENDATION: At its January 3rd,2006 meeting, the Land Use and Transportation Committee forwarded the following staff recommendations: I. Approve 50% design for the South 333rd Street and 15t Way South traffic signal project and authorize proceeding with the final design. -.-. ~_...__n.____'..n PROPOSED MOTION: "I move to ap rove 50% design for the South 333rd Street and 1st Way South traffic signal project and authorize proceeding with e fin I design." .._._~.. - - M~'__"~_"_ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading D TABLEDIDEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY . MEMORANDUM .,,~"-, DATE: December 5, 2005 TO: Land Use and Transportation Committee VIA: David H. ~ Manager '?"'" FROM: Ken Miller, P.E., Deputy Public Works Director SUBJECT: South 333,d Street and r Way South Traffic Signal Project - 50% Design Approval and Authorization to Proceed with Final Design POLICY QUESTION: ~hould the Council approve the 50% Design for the South 331rd Street and 1st Way South Traffic Signal Project and authorize proeeeding with final design? BACKGROUND: Transportation Consultants Northwest completed a Traffic Impact Analysis (TIA) for the new City of Federal Way Community Center expected to open late 2006. As part of this TIA, a traffic signal warrant analysis was performed by the consultant determining the requirement for a new signal at the intersection of S 333rd St and 15t WayS. The intersection is currently controlled by stop conditions. This project will install a fully aetuated traffic signal . and crosswalks at the all "legs" of the intersection. The signal will facilitate both pedestrians and vehicular traffic. The signal is expected to operate at a Level of Service (LOS) B at project opening. A left turn lane will be "striped" on the east leg of the intersection on S 333rd Street for the left turns "south bound" onto 1 st Way South. This will require the removal of "on street" parking for approximately 400 lineal feet along both sides of the road. We are in the process of notifying the businesses along the street of the new traffic signal project and the proposed parking restrictions. Perteet Engineering, Inc. was awarded the design contract for this pr~ject and has submitted 50% design plans. An updated cost estimate of the project is provided below. Project estimated expenditures: COST ITEM ESTIMATE DesiRll $40,000.00 King County Signal Review 2,000.00 Construction Estimate 263,414.00 10% Construction Contingency 26,341.00 Easement Title Report and Mailing 500.00 Sub-Total $332,255.00 Printing Plans and Specifications 900.00 Advertising 1,800.00 . Total Estimated Expenditures: $334,955.00 K:\lUTC\2005\12-05-05 South 333rd Street and 1st Way South Traffic Signal Project 50% Design.doc . Available funding: COST ITEM ESTIMATE Estimated Project Cost 334,955.00 Total A vailabJe Budget (Balance of 1995 voter $340,000.00 approved bond issue for transportation improvements) Project Budget Savillgs $5,045.00 OPTIONS: 1. Approve 50% design for the South 333rd Street and 1 SI Way South traffic signal project and authorize proceeding with the final design. 2. Do not approve 50% design and authorize proceeding with final design for the project and provide direction to staff. STAFF RECOMMENDATION: Staff recommends forwarding Option I to the Deeember 20,2005 City Council Consent Ag~nda for Approval: Approve 50% design for the South 333rd Street and 1st Way South traffic signal project and . authorize proceeding with the final design. COMMITTEE RECOMMENDATION: ~. 3~ .2001:, Forward the above staff recommendation to the Decem~2005 City Council Consent Agenda. cc: Project File - I $I Avenue S and S 333St Traffic Signal Project Day File . K:\LUTC\2005\12-05-05 South 333rd Street and 1st Way South Traffic Signal Project 50% Design.doc MEETING DATE: January 3M, 2006 ITEM# .q.(.' . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: S. 373m Street Bridge Replacement - 30% Plans Approval .......------...'..........----'YM.......-----o..................-'~~~-.w...............,',.............---................~n.~--...........n................'...............~~~.....-----------...---'-.....--------.... n'."..............-----..,""'~~......M..."'-.~........,"~~~~."ft~~MM."M""'_ CATEGORY: BUDGET IMPACT: IZJ CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ,-~-"""""""",,-"""""-----'-'-~ _............---._...w...---_................. M'n..............._M..'................--~..n.~_~~~.".........-------'.~,...,""~-~.~'~~_.."~~..Mn~'~.u.,w ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated December 19th, 2005. _,w~-~~.............................._..._~n...............'......-----...........................................----_...............~_~~~.n..........-----~...."'.w~_._..,.-.,',,~.....--------'_.M.n~~~.._..............-...............- SUMMARYIBACKGROUND: In April of 2004, Smface Water Management came before the City Councilrequesting authority to pursue a new project in the Capital Improvement Program (CIP) for replacement of the undersized bridge crossing at S. 373m St. and the Hylebos Creek. Per the Council authorization, SWM pursued grant funding as well as partners for the stream restoration and bridge replacement options, WSDOT opted to pursue acquisition of the SVR property and the City agreed to take on the bridge replacement. The City and WSDOT have hired the consulting firm CH2MHill to conduct the design work under separate contracts. After extensive discussions, both agencies are willing to explore combining both projects fOf bidding purposes as well as construction. This will require an Inter~Local Agreement (ll.A) with WSDOT to pay fOfour portion of the permitting work, design review to ensure. proper integration of the plans and specifications for bidding, and. construction. inspection . management services. Construction will occur in 2007 and will require closing S. 373rd St for three\ months. The 'mated eost for the new bridge and road work is $811,000. Total available funding: $1,500,000 from surface water utility CIP. ~.................----_.n"...............n_""""""",_~~__,,,,,,,,,,,,,---Y"""""""""'M.n.""""""""'-w .._~n....................._n"""""'----'MM..n_~__~M""""""-----M....n'~~M_~~~""""""'-- CITY COUNCIL COMMITTEE RECOMMENDATION: At its December 19th meeting, the Land Use and , Transportation Committee forwarded the following staff recommendations: 1. Authorize Surface Water Management to proceed with design of the S. 373m Street Bridge Replaeement Project and come back to the Council at the 85% design completion stage for further reports and authorization. Authorize staff to negotiation with WSDOT for a proposed ILA for integration of the two projects for bidding and construction and return to Council for authorization to execute the ILA ~M_M'~-""""""----' ,................M................_...............M~.n...............-.........----' PROPOSED MOTION: "1 move to authorize Smface Water Management to proceed with design of the S. 373rd Street Bridge Replacement Project and come back to. the Council at the 85% design completion stage for further reports and authorization. Authorize staff to negotiation 'with WSDOT for a proposed ILA for integration of the two projects for bidding and construction and return t 0 il for au horiza ' to execute the ILA." ~~~...................~.....-----..-...................g........-----..._n.""""""'--'~ 'n'..............-~'_...~~.w~..~-~~ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading 0 TABLEDIDEFERREDINO ACTION Enactment reading . MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1012001 CITY OF FEDERAL WAY . MEMORANDUM DATE: Deeember 19, 2005 TO: Land Use and Transportation Committee VIA: David H. osel . anager FROM: Paul A. Bucich. urface Water Manage~ SUBJECT: S. 373rJ Street Bridge Replacement 30% Plans Approval POLICY QUESTION: Should the Council authorize Surface Water Management staff to continue with the design of the S. 373rd St. Bridge Replacement Project. in conjunction/cooperation with the Washington State Department of Transportation's Stream and Wetland Habitat Restoration Project? BACKGROUND: In April of 2004, Surface Water Management came before the City Council requesting authority to pursue a new project in the Capital Improvement Program (CIP) for replacement of the undersized bridge crossing at S. 373rd S1. and the Hylebos Creek. Specific requests for this project included authority to include the project in the CIP program, provide funding, and pursue additional funding and partners along with necessary . appraisals. A detailed discussion of this can be found in the LVTC memo dated March I, 2004 (presented to LUTC on April 5th, 2004) attached. Per the Council authorization, SWM pursued grant funding as well as partners for the stream restoration and bridge replacement options. In 2004 SWM teamed up with the Washington State Department of Transportation in an effort to acquire the Spring Valley Ranch (SYR) (fanner Mace property). After extensive discussiOriS and appraisals, the WSDOT opted to pursue acquisition of the SVR property and the City agreed to take on the bridge replacement. This provided a considerable cost savi~gs to the City and an important restoration site to the WSDOT for advance mitigation for the 1-5 HOV lane work to be done in 2009 from the Port of Tacoma Road to the King/Pierce County line. In late 2004, the WSDOT was suceessful in acquiring all 27 acres ofthe SYR site. Since then, WSDOT, the City, Washington State Department ofFish and Wildlife, Friends of the Hylebos Wetlands, the Puyallup Tribe, and our consultant have been holding regular meetings to determine what can be done with the site to maximize the restoration potential as well as eliminate the creek crossing problems plaguing the City at S. 373rd St. Due to the extensive investigations necessary, design of the project has progressed a bit slower than hoped for initially but still atan accelerated speed nonetheless. In November, a public meeting was held with the local conununity at S. 373rd to outline the plans for the site and bridge project. Residents in attendance spoke out in support of the project. In 2004 the City was notified of a successful grant application to King County Conservation Futures Fund for $400,000 to be used for acquisition of the SYR site. After notification, WSDOT decided to pursue the acquisition using its funds only due to constraints on use of the site under the Conservation Futures Fund . program provisions. In early 2005 SWM requested and received council authorization to request from King County that the site for acquisition be changed from the SYR site to up to six others within close proximity. December 19, 2005 Land Use and Transp0l1ation Committee . S. 373rd Street Bridge Replacement Project - 30'% Design Status Report Page 2 That approval came through from KC in August of2005. SWM has pursued an appraisal tor one of the properties currently up for sale. This will be discussed with the Council at a separate time. At this time, neither the bridge replacement project nor the stream restoration can be accomplished without the other. Both the City as well as the WSDOT have hired the consulting firm ofCH2MHiIl to conduct the design work under separate contracts. After extensive discussions, both agencies are willing to explore combining both projects for bidding purposes as well as construction. This will require an Inter-Local Agreement (ILA) with WSDOT to pay for our portion of the permitting work, design review to ensure proper integration of the plans and specifications for bidding, and construction inspection and management services. Of note are the findings of the subsurface geotechnical explorations conducted to determine foundations options for the new bridge. The underlying soils under S 373rd are extremely eompressible and will cause a significant increase in the anticipated roadway costs. The bridge will be eonstructed on pilings as is the current bridge but due to the increased height of the bridge, fill is necessary to bring the roadway up to the bridge on either side. Indications from the geotechnical engineers are that the fill will result in differential settlements between 6"-30". In order to eliminate this problem, over 100 feet of roadway on either side of the bridge will need to be removed and excavated and replaced with a light-weight concrete mix. Construction of the bridge and roadway will require the complete elosure of S. 373m for up to three months. This closure makes it critical to plan and schedule for construction to oecur during the summer school break. Currently, the project design is approximately 30% complete, which includes the following completed tasks: . . The Topographical Survey and Mapping (WSDOT) . Hydrological and Hydraulic Analysis (City and WSDOT) . Stream Geomorphology Assessment (WSDOT) . Fish Use, Passage, and Habitat Assessment (City and WSDOT) . Wetland Analysis (WSDOT) . SEPA, JARPA, and Biological Evaluation Determinations (Draft- WSD01) . Geotechnical explorations of roadway . Project Design to 30% Ongoing tasks include: . Project Permitting - City, State, Federal. . Development of an ILA with WSDOT . Project Design to 85% Level. PROJECT ESTIMATED EXPENDITURES: Design $187,000 Year 2007 Construction (Estimate) $464,000 15% Design Contingency $70,000 15% Construction ManagementlContingeney $80,000 TOTAL PROJECT COSTS $811,000 . A V AILABLE FUNDING: Total available funding: $1,500,000 from surfaee water utility CIP per council direction in April, 2004. K:\LlfTC\2005\12-19-05 5 373rd st 30% plans approval.doc DC'cC'lllncT 19.2005 Land Use aild Transportation Committee S. 373"1 Street Bridge Replacement Project - 30'X. Design Status Report . Page 3 OPTIONS: I. Authorize Surface Water Management to proceed with design of the S. 373rd Street Bridge Replacement Project and come back to the Council at the 85% design completion stage for further reports and authorization. Authorize staff to negotiation with WSDOT for a proposed ILA for integration of the two projects for bidding and construction and return to Council for authorization to execute the ILA. 2. Do not authorize Surface Water Management to proceed with the project and provide direction to staff. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the January 3, 2006 City Council Consent Agenda for approval: Authorize staff to proeeed with design of the S. 373rd Street Bridge Replacement Project and ILA development with WSDOT and return to LUTC Committee at the 85% design completion stage for further reports and authorization. COMMITTEE RECOMMENDATION: . Forward the above staffreeommendation to the January 3, 2006 City Council Consent Agenda. cc: Project File Day File . K:\LUTC\2005\12-19-05 5 373rd st 30% plans approval.doc eMEETING DATE: April 20, 2004 ITEM# :LL- CL ) ._n.... .. .....-...----..... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Snrface Water Utility CIP Program Modifications -,..'..~-_.-._-_._--~-~-~---~~-~..,..._-_._.~._.~~.- ..-..."., ...._..__..__._~.~~~..~._- ........~-_._~- _'~....._" ..,_--'---..-__.-....n.__ .... . ._.___..,~".',. ...._.___._. ------ CATEGORY: BUDGET IMPACT: [8] CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ -~._,._-~~~~--,-~-,.~, ......~~..~___.,.._'____.._...,. ...... __._,.._..,.....,_______._._~~._.__~~_~_,__._.________.....'__.~._...._._,___...._...,_~_ ,.'.u~.......~,_~~,.,,_____.__ A TT ACHMENTS: Memorandum to the Land Use and Transportation Committee dated March I, 2004. --y---"-"-'-' - _r_'__ ....,,,__~,._.___.._ --_._~~_.._.._..,'-,- _..._.___,~__.~v~_.....,_____._......_....~~,..___~"..'..". ..._..___._~~~~ SUMMARYIBACKGROUND: Annually, the Surface Water Utility evaluates the Capital hnprovement Program (CIP) to ensure projects are adequately funded, appropriately prioritized, and viable. During the course of this evaluation, an opportunity exists to consider new projects for addition to the CIP list. In 2002, the City initiated an evaluation of two projects: the "'Joe's Creek Regional Detention Facility and Salmon Habitat Project" and the "'S 373rd Bridge and Hylebos .reek Stabilization Project". Joe's Creek Background: The proposed Joe's Creek project consists of constructing a regional detention pond on the Twin Lakes Golf and Country Club driving range along with restoring approximately 400 lineal feet of Joe's Creek paralleling the range. This new project is proposed to replace the scheduled 2001 Joe's Creek Regional Detention Pond project. The new project would start design in 2004 and begin construction in 2005/6, based on available funding. The currently planned project will not result in a reduction of damages to Joe's Creek, nor does it provide significant storage volume in comparison to the newly proposed project. S 373rd Street Bridge Backl!round: The bridge at S 373rd Street does not have the capacity to handle both the high creek flows as well as the sediment/gravel load deposited by the creek at this floodplain location. The stream dynamics at this location result in constant deposition of gravel under the existing bridge, flooding o( surrounding properties, and overtopping of the roadway. It is becoming difficult to obtain state pennits for this work due to the listing of Chinook salmon as threatened under the Endangered Species Act. In 2002 the City hired CH2M Hill to evaluate the problem and develop options. Five options were developed and a synopsis of these has been previously presented to the CounciL Of the five options, two are presented for Council consideration: removal and replacement of the bridge with a longer one at the same location; and relocation of the creek and bridge to the east along with creation of 1,400 lineal feet of creek and six acres of riparian habitat. The second option is a long-term solution that results in a greatly diminished need to conduct gravel removal activities, establishes a significant riparian corridor, eliminates the flooding of S 373rd Street, and protects the adjacent properties. . The first option will only address thc immediate problem at the bridge and may require more frequent gravel removal .ctions VS. the other option under consideration. ~ . CITY OF ~ Federal Way DATE: March 1, 2004 TO: Jack Dovey, Chair Land Use and Transportation Committee ..__' _ /-.-- -1) FROM: Paul A. Bucich, P.E., Surface Water Utility Manage;".! Irfl-r-- :f ' VIA: David H. ., ity M nager SUBJECT: Surface Water tility CIP Program Modifications BACKGROUND: Annually, the Surface Water Utility evaluates the Capital Improvement Program (eIP) to ensure projects are adequately funded, appropriately prioritized, and viable. During the course of this evaluation, an opportunity exists to consider new projects for addition to theCIP list. This occurred in 2002 when the lakota Wetlands Regional Stormwater Facility was added to the list for 2003/4. In 2002, the Oty also initiated an evaluation of two additional projects:. the "Joe's Creek Regional Detention Facility and Salmon Habitat Project" and the "5 373rd Bridge and Hylebos Creek Stabilization Project". Joe's Creek Background: . Joe's Creek drainage consists of approximately 1,900 acres including a small portion of Northeast Tacoma. The drainage has two main branches; east and west. The west branch drains into and through the Twin lakes of Lorene and Jeane, while the east branch has only one major drainage feature, a regional detention pond at 5 340th Street built by the SWM utility. Both Twin Lakes have experienced flooding of properties and under structures in the past. The two branches of the creek combine at the Twin Lakes Golf and Country Club in a small pond immediately south and adjacent to 5 320th Street. This pond often overflows, resulting in flooding of the golf course property ~ well as flow through a pedestrian underpass under S 320th Street. This overflow damages the driving nge as well as the banks of Joe's Creek. The proposed Joe's Creek project consists of constructing a regional detention pond on the Twin lakes Golf and Country Oub driving range along with restoring approximately 400 lineal feet of Joe's Creek paralleling the range. This new project is proposed to replace the schedule<i 2007 Joe's Creek Regional Detention Pond project. The new project would start design in 2004 and begin construction in 2005/6, based on available funding. Evaluation of the new project shows that there are signifICant justifications for construction as can be seen on the attached briefing sheet. The currently planned project will not result in a reduction of damages to Joe's Creek, nor as significant volume storage as with the proposed new project. . S 373rd street BridQe Background: - TQe bridge at S 373rO Street does not have the capacity to handle both the high creek flows as well as the sedimentjgravelload deposited by the creek at this floodplain location. The stream dynamics at this location result in constant deposition of gravel under the existing bridge, flooding of surrounding properties, and overtopping of the roadway. One home immediately adjacent to the creek is surrounded by floodwaters frequently due to high flows and reduced capadty in the channel from gravel deposition. lhe dynamics of . this location, (I.e. the bridge location/design and stream flows) results in a need for frequent gravel removal . efforts to maintain capacity under the bridge. It is becoming difficult to obtain state permits for this work due to the listing of Chinook salmon as threatened under the Endangered Species Act. The State Department of Rsh and Wildlife has notified the City that they will not issue further permits for "temporary solutions" such as gravel removal activities. The problem at this site has beleaguered the County and now the City for well over 30 years. Efforts over the past three years have induded lOcal residents, regulatory agencies, environmental groups, and the City working together to find a pennanent solution. In 2002 the City hired CH2M Hill to evaluate the problem and develop options. Five options were developed and a synopsis of these has been previously presented to the Coundl. Of the five options, two are presented here for Council consideration: removal and replacement of the bridge with a longer one at the same location; and relocation of the creek and bridge to the east along with creation of 1,400 lineal feet of creek and six acres of riparian habitat. The second option is a long-term solution that results in a greatly diminished need to conduct gravel removal activities, establishes a significant riparian corridor, eliminates the flooding of S 37yrJ Street, and protects the adjacent properties. The first option will only address the immediate problem at the bridge and may require more frequent gravel removal actions vs. the other option under consideration. Attached is a briefing sheet outlining the pros and cons for both alternatives. Discussions with affected property owners have not occurred and are pending Council direction. PROJECT FUNDING AND SCHEDUUNG: . Joe's Creek Regional Detention Facility and Salmon Habitat Proiect: The Joe's Creek Regional Detention Facility and Salmon Habitat Project is proposed to be funded with. a combination of Oty Utility funding, $750,000, and $750,000 of outside funding either from the County, State, or Federal governments. Efforts are underway to determine if such funding is available in 2004 or 2005. The total estimated project cost is $1,425,000 in 2003 dollars. The additional funding aOOve the $1,425,000 is to cover inflation in 2004. S 373rd Street BridcJe Reolacement Project: ( ootion 1) The bridge replacement project would be funded using existing utility funding of $350,000. This would provide funding for the actual bridge replacement, realigning a short portion of the creek upstream and downstream of the bridge, vertical road re-alignment, and litigation costs if condemnation for easements is required. 5 373rd Street BrldQe Replacement and Hvlebos Creek Restoration Proiect: (OOtion 2) The 5 373rd Street Bridge Replacement and Hylebos Creek Restoration project is estimated to cost $2,100,000, including potential litigation costs for easement or fee simple acquisitions. At this time the utility anticipates contributing $1,500,000 towards this project and is looking for funding partnership opportunities to reduce the aty's contribution. There are also opportunities to pursue grant funding for acquisition as well as restoration. Acquisition could include a portion of the property or the entire 21 acres if there is an additional city need, e.g., parks or recreational aspects of the property. This project has a high likelihood of obtaining outside funding. The City has been approached by a private party representing Commencement Bay interests with a need to create/restore aquatic habitat as mitigation for superfund damages in Commencement Bay. A possibility exists to utilize significant funding from this source to assist in acquisition and restoration activities on this project. . Utility contribution towards this project can accomplished due to cost savings anticipated in the West Hylebos Creek Restoration Project, the East Branch Lakota Creek Restoration Project, and the West Branch lakota Creek Restoration Project as well as by shifting two scheduled CIP projects out in time. . These two projects are the SW 32Sth Street CulvertjT runk replacement project and the Lake Lorene outlet control structure. The SW 32Sth Street project will be shifted from 2004 to 2008 and the Lake Lorene outlet control structure project will be shifted from 2006 to 2007. SW 32Sth Street Culvert/T runk Reolacement Proiect: The SW 32Sth Street project was investigated thoroughly by utility engineers in the fall of 2003 to ensure it was needed. The original plans called for it to be upsized due to a capacity problem. However, this was not evidenced during the October 20, 2003 storm, nor were any of the residents in the vicinity able to provide evidence or recollections that the OJlvert had ever over topped. Regardless of the actions taken on other projects, the utility is recommending this project be held over until 2008 or later so that additional investigations including flow monitoring can be conducted to verify the need to replace the line. Lake Lorene Outlet Control Structure: Currently the lake Lorene outlet control structure is scheduled to start in 2006. Delay until 2007 will not impact the overall drainage system as it is the final link in the system improvements (i.e., Joe's Creek Pond, lake Jeane outlet improvements, and lake Lorene outlet improvements). This project cannot be built until the downstream improvements are completed. S 360th Street Regional Detention Pond; One additional project development will play into the funding/scheduling mix. The S 360lh Street Detention Pond scheduled to be initiated in 2004 will not start until 2005 at the earliest at the request of the Washington State Department of Transportation (WSDOl). The project site is owned by WSOOT and is one of the proposed sites for the HOV lanes, Phase V stonnwater control fadlities. Additionally, this site is also the proposed site for a future expansion for the extensive 1-5, SR 18, SR-161 Interdlange Modifications . Project (Triangle project). As such, WSDOT has requested the Oty hold off on our project while the diffel'ent WSDOT project managers determine their needs for the site. This delay frees up utility staff to work on the proposed two new projects and signifteantly.modifies the cash flow for the SWM QP program. Lower Joes Creek Channel Restoration~ During 2003, the SUrface Water utility contracted with Trout Unlimited to do a fish passage survey of Joe's Creek from the mouth to the lower end of the Twin lakes Driving Range. The results came back in December of 2003 and showed there were no barriers to fish passage and that there was utilization by fish. Most signifICantly, the creek is in good shape with minor erosion in evidence. Construction of the larger regional pond on the driving range may very well. result in the Gty being able to drop the Lower Joe's Oeek Channel Restoration project from the list. It is currently scheduled for design in 2011 and construction in 2012 at a total estimated cost of $1,638,700 in 2002 dollars. Estimated Cost Savings/ Additions "in CIP for 2004/2005: Estimated Additional Fundin 100 000 _'_'A.. $350 000* 2 100 000* -- $750 000 . . RECOMMENDATION: Staff requests that the Committee place the following project recommendations on the April 20th, 2004 City Council Consent Agenda: L Approve the Surface Water Utility modifications to the Capital Improvement Plan adding the S 373'd Street Bridge and Hylebos Creek Restoration project in 2004/5 and replacing the Golf Course Flood Wall scheduled tor 2007 with the Joe's Creek Regional Detention and Habitat Restoration Project in 2004/5. 2. Authorize the Surface Water Utility to allocate funding from the SWM unallocated reserves to cover $750,000 of the Joe's Creek project costs in 2004/5 and $1,500,000 to initiate the 5 373rd Street Bridge and Hylebos Creek Restoration project in 2004/5; 3. Approve shifting the lake Lorene Outlet Control Structure Project to 2007; shifting the SW 325111 Street Culvert{Trunk Replacement Project to 2008; and shifting the 5360111 Regional Detention Pond project to 2005 to optimize available funding; 4. Authorize the Oty Manager or designee to pursue additional outside funding for the Joe's Creek Project either through grants or legislative funding and bring back for Council approval any grants given to the aty; 5. Authorize the Surface Water Utility to pursue necessary appraiSals and negotiations for the Joe's Oeek Regional Detention Fadlity and Habitat Restoration Project as well as the S 373rd . Street Bridge and Hylebos Creek Restoration Project and to return to the Oty Council for approval with any easements requiring purchase above nominal values. 6. Authorize the Oty Manager or designee to pursue additional funding such as grants as well as partners for design, property acqUisition, and construction of the S 373rd Street Bridge Relocation and HyIebos Creek Restoration Project. APPROVAL OF COMMITTEE REPORT: . . .~..6... -- -- ~+ - _~ - .._.. u_ . -. ~. - PAB:kk cc: Project File Centr<ll File k:\Iutc\2004\030l04lutc swm ap program l.doc . ~ Federal Way . s. 373rd Street Project . Briefing sheet Project Descriptions Option 1: Install a longer bridge at the existing location on S. 373m street. Re-align creek channel approximately 100 feet upstream and 50 feet downstream to bring flows into new bridge and safely convey it back into the Original channel downstream. Raise bridge profile two feet and re-construct 200 feet of roadway. Will require property easements from three adjacent property owners. Option 2: Relocate Hylebos Creek approximately 500 feet to the east, install a new bridge, create/ restore 1400 lineal feet of creek, create approximately six (6) acres of new riparian habitat corridor, install in-stream habitat features such as large woody debris and spawning gravels, install off-channel refugia areas, and install gravel stabilization measures in accordance with WSDF&W protocols. Project Purpose: Option 1: Eliminate or significantly reduce flooding in vicinity of bridge due to lack of capacity in stream channel. Eliminate or reduce flooding across road. Maintain integrity of Oty infrastructure. Significantly reduce need for routine gravel removal. activities. Option 2: Same as option 1 but to Include creation of six (6) acres of riparian habitat, stabilization of . 1400 lineal feet of channel through Mr. Mase's property, and creation of off-channel refugia for salmonids. Project Advantages: Option 1: Appears to pass the lOO-year flood with substantial reduction in flood vulnerability of the adjacent house. May provide long-term solution to sedimentation problem at the bridge. least expensive of the two options. Option 2: Permanent solution that will require little or no maintenance gravel removal actions by Oty. Does not require other upstream stabilization measures to successfully operate. Allows for natural lateral migration of the stream channel across the flood plain. Provides the best flood protection for the adjacent house. Existing bridge can be left in place to provide additional flood conveyance capacity. Provide opportunity to create' and enhance about 1,400 feet of high-quality stream habitat along with six (6) acres of riparian habitat Provides opportunity to utilize outside funding to build project. Project Disadvantages: Option 1: May not fully address sediment deposition problem resulting in need for maintenance gravel removal. Does not provide opportunity to restore valuable habitat to the creek system _ Will require easements from three property owners. Option 2: Requires acquisition of up to 14 acres of land upstream and downstream of the new bridge location. This can OCCUr through easements or fee simple purchase. Relocation of an active salmon spawning channel may pose pennitting challenges. Highest cost of the two options under . consideration. Will require easements or acquisition in fee simple from two property owners. MEETING DATE: January 3Fd, 2006 ITEM# cfra- .~"n~______________...n.n._~~YM,..~~__..~----"'_'Y'M"~ ...- ..._._n y.,',.~_~~__nnn~n~_~~_.u.y..,.,w . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 21st Ave SW Extension - SW 356th St to 22nd Ave SW Improvements Project - 85% Design Status Report n,~"""'------_M...rn~_~.,..gn~..............-~~..nn -- .nn_ _'_~M"_U....n'~ ~_~,_~_~_...~,~_.,""~~_._'u__w~- CATEGORY: BUDGET IMPACT: 1ZI CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS D OTHER Coutingency Req'd: $ __.~_........-------'n.................~.n...~.~....--------..._~....n_ - ... _..nn -....-...-- _.._......w~_~_~_,.,.~ ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated December 19th, 2005. .,...............-~-,...............~_...._""~--~-'~"-~.~-_... -" ,_"n__ ,y,...._,-- ..,--~,~.......-~..~.._- SUMMARY /BACKGROUND: This project will extend a 2-lane collector street section from SW 356th Street to 22~ Avenue SW. The traffic signal will be modified to accommodate the added lanes. Currently, the proj~ct design is,' approximately 85% complete. Total project cost is $835,000. Estimated available funding is.$395',800. Staff appliedfor a . . , grant funding from Hazard Elimination and Safety Program (BES) in the amount of $500,000.00. Ifthisfundingsourceis .. e:Ved ~ the P~ecl will be within avail_able budget \;/'.-, ._____m.._ ...._..._...n -" CITY COUNCIL COMMITTEE RECOMMENDATION: At its December 19th, 2005 meeting, the Land Use and Transportation Committee forwarded the following staff recommendations: 1. Authorize staff to proceed with the present design of 21st Avenue SW Extension - SW 356th Street to 22nd Avenue SW hnprovements Project and return to the LUTC Committee at the 100% design completion stage for further reports and authorization --- - ~M.n.. _..n. PROPOSED MOTION: "I move to authorize_staff to proceed with the present design of 21st Avenue SW Extension- SW 356th Street to 22nd Avenue SW Improvements Project and return to the LUTC Committee at the 100% design completion stage for ~reports an~ ..-......_....~'w..._. .-- -- CITY MANAGER APPROVAL: ~ _::J (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading 0 TABLEDIDEFERREDINO ACTION Enactment readiug 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # . RESOLUTION # REVISED - 051101200 1 CITY OF FEDERAL WAY MEMORANDUM DATE: December 5, 2005 . TO: Land Use and Transportation Committee VIA: David H. Mosele~ager FROM: Marwan Salloum, P.E., Street Systems Manage SUBJECT: 21st Avenue SW Extension - SW 356th Street to 2 nd Avenue SW Improvemellts Project; 85% Design Status Report POLICY QUESTION: Should the Council authorize staff to proceed with design of the 21st Avenue SW Extension - SW 356th Street to 22nd Avenue SW Improvements Project and return to the Council at the 100% design completion for further reports and authorization? BACKGROUND: This project will extend a 2-lane eollector street section from SW 356th Street to 22nd A venue SW. The traffic signal will be modified to accommodate the added lanes. The following provides a brief synopsis of the progress on this project to date. C~rrently, the project design is approximately 85% complete, which includes the following completed tasks: . The Topographical Surveys . . The Geotechnical Investigation . SEP A Submittals . Channelization Plans . Right of Way Requirements (ROW Plans, Property Appraisals and Review Appraisals) . Project Design to 85% Ongoing Tasks Include: . NEP A Approval and Project Pennitting . Right of Way Negotiation and Acquisition . Project Design to 100% PROJECT ESTIMATED EXPENDITURES: Planning and Design $150,000 ROW Acquisition 190,000 Construction'cost 2006 (estimate) 400,000 10% Construction Contingency 40,000 Construction Management (12%) 55,000 TOTAL PROJECT COSTS $835,000 . K:\lUTC\200S\12-0S-0S 21st Ave SW Extension SW3S6th ST to 22nd Ave - BS%Design Sttus reportrovements - 30% Design.doc December 5, 2005 Land Use and Transportation Committee 21 st A venue SW Extension - SW 356th Street to 22nd A venue SW Improvements Project - 85% Design Status Report Page 2 . A V AILABLE FUNDING: REET Fund $307,000 Mitigation 74,400 Interest 14,400 TOTAL AVAILABLE BUDGET $395,800 Staff applied for a grant funding from Hazard Elimination and Safety Program (HES) in the amount of $500,000.00. If this funding source was approved then the project will be within available budget. OPTIONS: 1. Authorize staff to proceed with the present design of 21st Avenue SW Extension - SW 356th Street to 22nd Avenue SW 'Pnprovements Project and return to the LUTC Committee at the 100% design completion stage for further reports and authorization. 2. Do not authorize staff to proceed with finalizing the present design of this project and provide direction to staff. STAFF RECOMMENDATION: . Staff recommends forwarding Option 1 to the December 20, 2005 City Council Consent Agenda for ap~roval: "Authorize staff to proceed with the design of the 21st Avenue SW Extension - SW 356th Street to 22nd - Avenue SW hnprovements Project and return to the LUTC Committee at the 100% design completion stage for further reports and authorization" r:> JL>Ob COMMITTEE RECOMMENDATION: ~. ~ Forward the above staff recommendation to the Decem~5 City Council Consent Agenda. . K:\LUTC\200S\12-0S-0S 21st Ave SW Extension SW3S6th Sf to 22nd Ave - 8S%Design sttus reportrovements --30% Design.doc MEETING DATE: January 3,2006 ITEM# 1h City Council AGENDA BILL SUBJECT: Allocation of 2006 COBG Funds for Emergency Feeding Program ........'...."'."'.''.'....._._._____._...___.~~.....~~~~"',......"'."'.,,~~ ._...__~....~.~...,""...,,',...",.............~~..,__~~,~_~__...~_.____.__~'_'m..."..w.....,""".,..".~............... ..._..~._. .........,........_.._~..........~~.....~......__........._~...~~.~~.......,~,..."..'~..m"'....,.".,..,..,,,.."'.,.. CATEGORY: BUDGET IMPACT: t:8J CONSENT 0 ORDINANCE Amount Budgeted: $ D RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ o CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ _.__.___~..,~....,',..:,",._.,.~.._._._.__._____.~~.~...........~,_......~w~"'~~"..~_______..._..._..____._~.._~..~.......,..,,',..,..,,,....,',........"'"..""'r..~'.'.,.,,..,"~'".....,........,'~.....,~.~..~.,...._....._...~~__.__.._..__.._.___._~......__._.___._.._--.-.---...------...-.-.-....~-.........-.-.-~..~..- ATTACHMENTS: Memorandum to the Parks, Recreation Human Services, and Public Safety (PRHS&PS) Committee dated December 5, 2005 with attachments. _~"'~~""'~~.~.n~~.._.____..._~~.~........................,.....~......".w...ww~..~~,~_~~___._.._.._~....._.,..~.....,......."........",..".............."'........u........"'...,.~........~......_...~_._.______~__.____.____.__--.--...--..-----...--..-~..-.-....-.~ SUMMARY!BACKGROUND: The 2006 CDBG allocation process designated $10,000 for an emergency feeding program with the implementing agency to be determined between the Emergency Feeding Program of Seattle King County and the MultiwService Center. Additional information from both agencies from their respective 2005 emergeney feeding programs was needed to make a recommendation. Additional information has been received from both agencies ed the staff report to the Human Services Commission and PRHS&PS Committee are attached. _._..._..__.______...~..._,...."'_~""",.".~~~_~.__.________~~_~...~....'...'N"'~.."....,..,'''''',.._.~""..._.,"_~"___~_~___~_...~_._'"w....w".,_"'"'w...~''',..,...,',..,..,..,,~.~.~...,~,.........~......,~"..~..."..,...,"'~.....~.....~..,,,...............,,,.,,..,",..,"'''',..."..,....".."',..,''',.,'~"......_,,_ .....-.,.....-...-. CITY COUNCIL COMMITTEE RECOMMENDATION: At its December 5, 2005 meeting, the PRHS&PS Committee forwarded the following Human Services Commission recommendation: Award $10,000 of 2006 CDBG funds to the Multi-Service Center Emergency Feeding Program. .~~________.~.......".,.~...."."....w,"',.""".~,~_~~_~.~_______.~_~~~..~...._..~.~.~~.._~....~..~._....._..~~.~.~---.._---.-._---._---..-----.-------.~---..-...-~. PROPOSED MOTION: I move to award $10,000 of2006 CDBG funds to the Multi-Service Center Emergency Feed;ng Program. D ~~:'E~APPROVAL'--'i.~------ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1 ST reading o T ABLEDillEFERREDINO ACTION Enactment reading o MOVED TO SECOND READING (ordinances only) ORDINANCE # . RESOLUTION # EVISED - 05/1012001 b.L CITY OF FEDERAL WAY CITY COUNCil . PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: December 5, 2005 ~ From: Kelli O'Donnell, C BG Coordinato . Via: David Mosel , anager Subject: Allocation of 006 CDBG Funds for Emergency Feeding Program Policy Question: Should the 2006 CDBG funds designated for an Emergency Feeding Program in Federal Way be awarded to the Multi-Service Center or the Emergency Feeding Program of Seattle & King County? Backqround: See memorandum to Human Services Commission dated November 8, 2005. . Options: 1. Award $10,000 of 2006 CDBG funds to the Multi-Service Center Emergency Food Program. The Multi-Service Center Emergency Feeding Program utilized 2005 CDBG funds to . increase services available to clients at their food bank in Federal Way. Funds were used to purchase diapers, baby formula, baby food, low-sodium and low-sugar food. Funding of the program in 2006 would provide funds for the agency to continue offering these items at the food bank. 2. Award $10,000 of 2006 CDBG funds to the Emergency Feeding Program of Seattle & King County. The Emergency Feeding Program of Seattle & King County distributes food bags at various sites in Federal Way to provide a two-day supply of food for individuals or families. As noted in the Human Services Commission staff report, the Emergency Feeding Program of Seattle & King County is a new 501 (c)3 that was formed due to a reorganization of a program formerly operated by the Church Council of Greater Seattle. The program continues to operate in Federal Way and is funded by the Human Services General Fund. The Federal Way clients served by the program in 2005 have dropped by approximately 32% due to the reorganization. Staff Recommendation: Staff recommends Option 1 because of the expanded choices offered at the Multi- Service Center food bank with the additional funding. . . G-\ Commission Recommendation . The Human Services Commission m.oved to forward option 1 to the Parks, Recreation, Human Services and Public Safety Committee for recommendation to the full Council. Committee Recommendation Forward option _ to the full City Council for consideration at the January 3, 2006, City Council meeting on the Consent Agenda. Please contact me at (253) 835-2653 or kellio@fedway.org if you have any questions regarding this item. . . &2. ~ CITY o~ ",- ........? Federal Way MEMORANDUM . DATE: November 8, 2005 TO: Human Services Commission ~ FROM: Kelli O'Donnell, CDBG Coordinat SUBJECT: Funding of the Emergency Feedi Program (EFP) for 2006 Policy Question: Should 2006 CDBGfunds in the amount of $10,000 designated for an emergency feeding program fund the Multi-Service Center Food Bank or the Emergency Feeding Program of Seattle and King County? Backqround: The Ch.urch Council of Greater Seattle (CCGS) discontinued the Emergency Feeding Program and withdrew their 2005/06 application for funding. The former staff of the CCGS Emergency Feeding Program formed a new non-profit in 2005 called the Emergency Feeding Program of Seattle and King County. Due to the reorganization of the program, Federal Way chose to fund the Emergency Feeding Program of Seattle King County in the amount of $7,800 from the Human Services General Fund. CDBG funds in the amount of $10,000 for the Emergency Feeding Program in 2005 were allocated to the Multi-Service Center food bank to expand services. During the 2006 allocation process, $10,000 was designated for an emergency feeding program with the implementing agency to be decided between the Emergency Feeding Program of Seattle King County and the Multi-Service Center when more data was available . from 2005. Attached for the Commission review is a comparison of the budget and demographics for 2005 for the emergency feeding programs offered by the Multi-Service Center and the Emergency Feeding Program of Seattle King County (Attachment 1); a comparison of the budget and demographics should the City choose to fund the Emergency Feeding Program of Seattle King County in 2006 (Attachment 2); and, a summary of the performance measures for 2004 and 2005 for both programs (Attachment 3). Staff has provided technical assistance to the Emergency Feeding Program and they have made progress in building internal systems and controls. The Emergency Feeding Program of Seattle King County is serving significantly fewer clients than the previous program. The 2005 CDBG application reported 60,698 undupHcatedclients served by the program in 2004 throughout King County. The program has served 9,068 unduplicated clients as of the end of September 2005 throughout King County. As of the end of September 2005, the program has served 426 unduplicated Federal Way clients, of which, 67 were between the ages of 0 and 4 years old. This is a reduction of 32% of the 678 unduplicated Federal Way clients served by the program as of the end of the third quarter in 2004. The Multi-Service Center Emergency Feeding Program received $10,000 in CDBG public service funds for the purchase of diapers, baby formula, baby food, low-sodium, and low-sugar food for distribution at the food bank. The items were not regularly purchased by the food bank . and were only available when donated by stores or the public. The food bank has served 8,281 unduplicated Federal Way clients through the end of the third quarter, of which, 909 were Page 1 of2 03 ebetween the ages of 0 and 4 years old. This was a slight reduction from the 8,598 served during the same time period in 2004. COSG funds were used to purchase 4,465 pounds of diapers, baby formula, baby food, low-sodium, and low-sugar food for distribution at the food bank. The addition of COSG funds has increased the choices available to Federal Way residents using the food bank service. Staff recommends that the 2006 COSG funds for an emergency feeding program continue to be distributed through the Multi-Service Center food bank. The Emergency Feeding Program of Seattle King County has seen a significant reduction in the number of clients served throughout the program and is still building capacity of the program. The addition of COBG funds at the Multi-Service Center has increased the resources available to Federal Way residents including diapers and baby food/formula as well as providing low-sodium and low-sugar food choices to clients of the food bank. Proposed Motion: I move to recommend that the 2006 COSG funds designated for an emergency feeding program be awarded to the Multi-Service Center food bank in the amount of $10,000. Recommendation to be forwarded to the Parks, Recreation, Human Services and Public Safety (PRHS&PS) Council Committee for recommendation to the full Council. Please contact Angelina at (253) 835-2650 or anqelina.allenmovisi@citvoffederalwav.com or Kelli at (253) 835-2653 or keIlLodonnell@citvoffederalwav.com if you have any questions e regarding this item. e Page 2 of2 G-~ T"" . ~ . .,J lU ;t: <;( : 0 0 0 ;::R 0 0 I/);::R ;::R ~ ;::R ;::R ;::R ;::R ;::R ;::R ;::R ;::R ;::R ;::R ~q ~~~ m m E ~~~~~~~~~~~~~ ~o ~~o ~. ~ ~ ~WN~~~OT""~~OOMO ~ ~~ ~R~ R R U mcici~~~~Mci~Ncio c: c:~ -- ~ ~ T"" ~ T"" 0 :J nstO ~M M M:;:; T"" o .., MV V v ElII U T"" T"" T"" T"" Q) 3 ~~ 0 eE~ c: ~ Q)~o ._0 >- c...UN ~ ~ ... 0 0 0 ;::R 0 0 0 10 V (J) to W (J) '<;t to m 00 0 T"" 00 <0 I/) "aio::: CPo 000 000 109 NlONNVT""(J)T""MMWNW E - ~ci MM(O M~o:i ON to V~~ CX!. T""T"". ~ lU ;;; E -g 0 to to. to CO CO ~ Q). T"" V T"" (J) ~ ... ns m CO to M T"" M m M ..... .~ '-'I W' )... ..... ... 0......... o U) 0) ~ ~1O lO.....M Q)1II1/)Q. ~ _ 0 It) ~CO CO(')to 1>> (1)3..... ~ .... 0... 0 VV V~NO) ~E~-g r'ft ^ 0 v ~ ._ ..." E..... 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'- ~ c - ro~:o Qi ~ m a. O>Q) 0> ;: ~ E Cl/Q) "0 Q) ,,0 o ._ LL :J .s I- o ~ co 0_ ;:J >- a. (,) ~g '5 i":E Q) :;:,R en a. 0) 0 III ItJ Q) Lo II) (!)... (,) Q) 0> ro '0 CD tD lfi . E C 0> Coo w '0 c ~ 0 E :Q ~ ro C '0 I <nQ) ~ C 3= ~ .... . i< ~ C E ~ Co:::,.... '0 ..!!! - Q) LL" :J . '-.... .... .g "coO> lL ro~ :g; c - _ (1)'o..r: b _C ~ - ~ - .....- 0 .- S - G. . m IUD U I-~ . 0- Attachment 3 COMMUNITY DEVELOPMENT BLOCK GRANT . CITY MANAGED PROJECTS Comparison 2004 - 2005 Emergency Feeding Programs Performance Measure Program Description Annual Goal 3rd Qtr Year End 2004 Program Accomplishments. 971 Emergency Feeding - EFP Seattle & KC . I Unduplicated Persons Assisted 600 678 795 Unduplicated Meals 3600 6178 6191 2005 Program Accomplishments Emergency Feeding - EFP Seattle & KC Unduplicated Persons Assisted 351 408 Unduplicated Meals 2106 2474 2004 Program Accomplishments 971 Multi-Service Center Food Bank Unduplicated Persons Assisted 1400 8598 10288 Pounds of diapers/food provided . 2005 Program Accomplishments 971 Multi-Service Center Food Bank Unduplicated Persons Assisted 701 8281 Pounds of diapers/food provided 1566 4465 .} ~ ( . Emergency Feeding Prog CDB(3 2nd Qtr 2005 & 2006 Accomplishment Summary Report.xls city projects 11/8/2005 2: 16 PM C-, ~ ~ g X N "" :g ~ M ~ ~ "" :g 0 0 0 0 CO 0 0 CO ~co .....1 ~O' . .... lD ~ I'- CO" ~ 0 0 0 N 0 0 M M M . ~ ~~' 'It!. 'lX!."f. 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"".;:: 0 ..... Q. Q).Q :::..r.:::!::~ a. = Em :P :5- c. '0' III 0 .S: :; :;:J :;:J a...c .Ql 0:2 :;:J 0) -g -g '" ::2: l::?i' -0 <( ... J: :x: SI:: ...J ::2: :!: <( ~ lD U W ::2: -(I) u. IL c: ..!! 0 CD Cl. ..- N (y) "f 1.0 lD . N M '<t 10 lD I'- a. .... .!(! j! C) c, CIl '0.. m a:I 0::: III 0 0 U 0 &4l 0 MKETING DATE: January 3, 2006 ITEM# _q_L__ ......... . .........m._.___.________................ .....................__m__ m..m..._mm_........ . ..................___...____....______..__m_....... . ............._......_..__...__m....._______________________..__________________~______..._..................................................................._.............m_______"..___ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: DSHS lnterlocal Agrecment for Agency Rcspitc Care-Recreation Services ................mm_mm. .. ............m......m._.mm_.._mm. ..... .... m....mm........mm..._m.m """."."..,,"'.. ..... .m mm....." .............,~.'....__mm._m.m mm.._mm_m...._._._.._m..._m_.__m._..______......__.._ ""..,",.......~......,.,....,,,... CATEGORY: BUDGET IMP ACT: [g1 CONSENT 0 ORDINANCE Amount Budgeted: $ D RESOLUTION 0 I)UBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BIJSINESS 0 OTHER Contingency Req'd: $ """."m_."_' ..mm............,," ".."....._....... . .... ............_._ mmm..._mm. .. .....".""'''..,....."......_.._ mm.....m.___mmm._mm.._..__._. ......mm_m______..m . . . .......... ..."..... ,,,"',,,,,"',,.. """"""""~",,.,.....,m.._mm_ .m_m_m.._m._.._.__.._..~ m_...m~_..__'" ATTACHMENTS: Committee action form dated December 12,2005; DSHS lnterloeal Agreement for Agency Respite Care-Recreation Services SUMMARY IBACKGROUND-:The p~rposeofrespitecare-forthe-ClientsofDDDist~ pro~de inte;mittentreTieffor".......... persons providing care for developmentally disabled individuals. One of the ways eare can be provided is in a Community Setting (our supervised rccreation and cultural serviees programs), on a planned basis. The agreement would allow clients to register for eligible reereation progTams at no charge. DSHS would reimburse the city for the program .s...~~~:~~~..~~:_~~:~:~:~~~.~..:~t:~~~~~~~.~~~l~::mm_mmm__m........ ....................................m....__.mmmm________m_nm_mumm.m..............................._m_____mm__.. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to Authorize the City Manager to enter into an Interloeal Agreement with DSHS Department of Developmental Disabilities to provide respite eare opportunities through recreation serviees to individuals with disabilities, and forward to the full City Couneil for approval on January 3, 2006. .........mm._._m.m """""'.......__..m_m._._....... mmm..._.__..._........,....""'.,.. .. .. ..__..____m._.mm. """"""''''''''''''''?~~".._.._ mmm_mm._.._._mm_...__m._._.._._..._mm_._..___. m..mm.._~........._"...."..,..,"""...,.'""'.'m'.~.._._._.._.__.-~.--~.~~~~~...."....,',..,"" ))ROPOSEIl MOTION: "I movc approval ofthe DSHS lnterlocal Agreement for Agency Rcspite Care-Recreation Services as presented." ~:~~~~~:fJL-~~------_....~ =="",,""- ~'.. 'T" ---,",'.7":"'" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 S'r . ,- DENIED 1 reading -... .. -,.~ 0 TABLEDfDEFERREDINO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # ~D - 05/10/2001 RESOLUTION # -- ....n __..,,""U _ -~".~,~ ~-,"'''.'''~ -,~."..- S.F CITY OF FEDERAL WAY . PARKS, RECREA nON AND CULTURAL SERVICES MEMORANDUM --~~~~~..- - .~.. ",'''''- , -',,-~,'" -"""-~-" -....-..,--- DATE: Deccmber 12,2005 TO: PRHSPS Council Committee VIA: David ~Managcr FROM: Jennifer Burbiage, Community Recreation Coordinator CC: Mary Faber, Recreation and Cultural Services Superintendent SUBJECT: DS1fS lnterlocal Agreement for Agency Respite Care-Recreation Services ,~ .J^,,~'~ - ..',-,~- -~._'--" .- Policy Question: Should the City enter into an Interlocal Agreemcnt with Department of Social and Health Services (DSHS) Division ofDevc1opmental Disabilities (ODD) for funding recreation services for individuals with disabilities? Background: The purpose of respite care for the clients ofDDD is to provide intcrmittent relief for persons providing care for developmentally disabled individuals. One ofthe ways care can be provided is in a Community . Setting (our supervised recreation and cultural services programs), on a planned basis. The agreemcnt would allow clients to register for eligible recreation programs at no charge. DSHS would reimburse the- city for the program fees. A copy ofthe Agreement is attached for review. Options: 1. Authorize the City Manager to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite care opportunities through recreation services to individuals with disabilities. 2. Decline the authorization for the City to enter into an Interloeal Agreement with DSHS Department of Developmental Disabilities. Committee Recommendation: " Forward option __'____ to the full City Council for approval on January 3, 20oK- '::':"" " ~1~ij6vALQF:eQMMITTEE. . mnuli~~~~ . I F-\ " 'r /.", .',_ ~. ., . r" ~J ~ DSHS Contract Number: INTERlOCAL AGREEMENT 0564-85129 .~m~_'.. Agency Respite Care DEPART ENT OF 5OCIA~HEALTH S ICES o Out of Home in Licensed Facility o Staffed Residential licensed by Children's Administration D Home Care Agency in Client's Home [8J Community Settings Check the box that applies This'Contract is between the State of Washington Department of Social and Health Program Contract Number: Services (DSHS) and the Contractor identified below, and is issued pursuant to the Contractor Contract Number: Interlocal Cooperation Act, chapter 39.34 RCW. CONTRACTOR NAME CONTRACTOR doing business as (DBA) City of Federal Way Parks, Recreation and Cultural SvCs. Dept. CONTRACTOR ADDRESS CONTRACTOR UNIFORM CONTRACTOR DSHS INDEX , BUSINESS IDENTIFIER (UBI) NUMBER PO Box 9718 70364 Federal Way WA 98063~9718 CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E-MAIL ADDRESS Jennifer Burbidge Prks,Rec,C (253) 835~6900 Ext: (253) 835-6929 jennifer. burbidge@cityoffedera Iway.com DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Aging and Disability Services Division of Developmental Disabilities 1735LP Administration HS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS nda Sheehan 1700 E Cherry St - ODD Contracts Manager Seattle W A 98122 DSHS CO NT ACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS (206) 568-5685 Ext: (206) 720-7334 sheehlw@dshs.wa.Qov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBER(S) No CONTRACT START DATE CONTRACT END DATE CONTRACT MAXIMUM AMOUNT 10/24/2005 09/30/2008 $0.00 ;'f,:XBIBITS~'Th$::fonowl'nt:I"'EXhjbitis'attaeh~d'.arld.h~rj.bY!lneoJ'p~ra~i:t;;into',thi&;.Co"tJ'aCt,'!ly ~feJ'ei!ie,,: . . ; ,E;xtllt>it;'j6j..".;:Rlltl!i;.$chedUlIJ. , . E~Eia~.~=.;e:",~1!!a:;r.: CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED John Cordy. Business ManaQer, ODD . DSHS Central Contract Services 1735LP Agency Resplte.Care Interlocal (6-09-05) F~2- Page 1 SPECIAL TERMS AND CONDITIONS 1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the . following definitions: a. "Agreement" means this Interlocal Agreement, including all Exhibits and other documents attached or incorporated by reference. b. "Assistance" means help provide to a client for the purpose of aiding himlher in the performance of tasks. c. "Authorized" means approved by a ODD case manager as evidenced by receipt of an SSPS Social Services notice. d. "Case Resource Manager" means the DSHS or DDD social worker assigned to a client and who authorized the services performed under this Agreement. e. "Central Contract Services" means the DSHS central headquarters contracting office, or successor section or office. f. "Client" means a person whom DSHS has determined financially and programmatically eligible to receive services and for whom specific services have been authorized. g. "Community Settings" means entities such a's community center, senior center, park and recreation, summer programs, and adult day care. . h. "Contract" means the entire written agreement between DSHS and the Contractor, including any . Exhibits, documents, and materials incorporated by reference. i. "Contracts Administrator" means the manager, or successor, of Central Contract Services or successor section or office. j. "Contractor" means the individual or entity performing services pursuant to this Interlocal Agreement and includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Agreement. For purposes of any permitted Subcontract, "Contractor" includes any Subcontractor and its owners, members, officers, directors, partners, employees, and/or agents. For purposes of this Interlocal Agreement, the Contractor shall not be considered an employee or agent of DSHS. k. "Debarment" means an action taken by a Federal official to exclude a person or business entity from participating in transactions involving certain federal funds. I. "ODD" means the Division of Developmental Disabilities within the DSHS Aging and Disabilities Service Administration. m. "DSHS" or the "Department" means the state of Washington Department of Social and Health Services and its employees and authorized agents. n. "Essential Care" means services that are deemed necessary for the safety or well-being of the client, including but not limited to services specified in the individual's Service Plan. o. "Personal Information" means information identifiable to any person, including, but not limited to, . information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, Social Security Numbers, pSHS Central Contract Services 1735LP Agency Respite Care Interlocal (&.oW5) F-3 Page 2 driver license numbers, other identifying numbers, and any financial identifiers. p. "Physical Assistance" means the provision of hands-on assistance on the performance of daily tasks or activities. . q. "Primary Caregiver(s)" or "Caregiver" means the parents, legal guardians or other persons who have or assume primary responsibility for the necessary care of the client. r. "Protective Supervision" means supervision to ensure the safety and well being of a client, exclusive of those responsibilities, which should be assumed by a legal guardian. s. "RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or sections shall include any successor, amended, or replacement statute. http://slc.leQ.wa.Qov/ t. "Regulation" means any federal, state, or local regulation, rule, or ordinance. u. "Respite Care" means intermittent relief for persons providing care for developmentally disabled individuals on either an emergency or planned basis. v. "SSPS" means the Social Service Payment System, the service authorization and payment system used by DSHS. w. "Service Plan" means an individual service plan (isp) or Plan of Care (POC) which is written plan for long term care service delivery which identifies ways to meet the Client's needs with the most appropriate services. x. "Subcontract" means any separate agreement or contract between the Contractor and an individual or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the . Contractor is obligated to perform pursuant to this Agreement. "Subrecipient" means a non-federal entity that expends federal awards received from a pass- y. through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. A subrecipient may also be a recipient of other federal awards directly from a federal awarding agency. z. "Transportation Services" means the process of transporting a client from one location to another. aa. "Unusual Incidents" means a change in circumstances or events that concern a client's safety or . well being. These may include, but are not limited to the following examples: an increased frequency, intensity, or duration of any medical conditions;, adverse reactions to medication, severe behavioral incidents that are unlike the client's ordinary behavior, severe injury, running away, physical or verbal abuse to themselves or others, etc bb. "WAC" means the Washington Administrative Code. All references in this Contract to WAC chapters or sections shall include any successor, amended, or replacement regulation. http://slc.leo.wa. QOv/ 2. Purpose. The purpose of this Contract is to: The purpose of respite care for the clients of DDD is to provide intermittent relief for persons providing care for developmentally disabled individuals on either an emergency or planned basis to assist a client to remain in the least restrictive environment. . I Care shall be provided in the residence of the client's family/relative, in the licensed residence/facility of 'the Contractor, or in a'Community Setting. DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-(5) Page 3 t=-~ , 3. Contractor Qualifications. a. The Contractor shall be licensed, registered, and certified as is required by law. b. Community settings providing respite care must meet the regulations governing their business or . activity. c. The Contractor agrees to undergo a criminal history background check conducted by DSHS, as required by RCW 43.20A.710. If the Contractor has employees or volunteers who will have unsupervised access to Clients in the course of performing the work under this Contract, the Contractor will conduct criminal history background checks on those employees. 4. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below: a. Upon receipt of and in accordance with the provisions of a written service authorization form issued by DSHS the Contractor shall: (1) Provide physical assistance, support and supervision to the client in daily routine activities and to prevent injury to him or herself and to others; (2) Obtain information about the client's essential care requirements from the parent(s) or primary caregiver(s) and ensure that the client's needs are met while providing services; (3) Contact the client's parent or primary caregiver(!;;) if the Contractor has not heard from them within seven (7) days of the Contractor's receipt of the service authorization to make arrangements for specific dates and times of care; (4) Make arrangement with the primary provider of assistance for emergency medical treatment . should this become a necessity at some future time; (5) Provide protective supervision for the client at all times the Contractor is engaged in providing services; (6) Inform the parent(s) or primary caregiver(s) of any unusual incidents (as defined above) that occur while providing services; (7) Maintain copies of all Social Service Payment System (SSPS) authorizations to provide services; b. In addition to the above, the contractor may also provide as authorized the following: (1) Provide the cHent transportation to and from community resources and agencies. (2) Provide written progress reports as requested by a DDD Case Resource Manager or per other DDD procedures. (3) Complete and maintain copies of the work verification records for all services provided. These records Shall be kept on file by the Contractor for the duration of this Contract and thereafter for a period 'of 6 years and will be available to DSHS upon request for purposes of audit, monitoring and/or service verification. c. Community Settings shall provide care that assists, in a safe manner, client participation. (see . section 4.e.(3).(a) through (f) below). DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) Page 4 F-5 d. Contractor shall not require client, client's guardian and/or client's legal representative to enter into any agreement releasing or limiting contractor's legal liability for injuries arising out of premises operation, acts of independent contractors, products completion, or personal injuries sustained due . to contractor's negligence in connection with providing services under this contract unless contractor, at the same time, requires client, client's guardian and/or client's legal representative to release the State of Washington and all of its agencies, agents, contractors, servants and employees from liability for any acts of contractor causing injuries arising out of premises operation, acts of independent contractors, products completion, or personal injuries sustained due to contractor's negligence in connection with providing services under this contract. e. Further Requirements for Agency and Licensed Facilities: (1) The Contractor shall not provide care if there is no vacant bed in the licensed home or the provision of care exceeds the number of licensed beds in the home. (2) The Contractor shall ensure that they or their care providers possess the following minimum qualifications: (a) Be eighteen (18) years of age or older; (b) Possess the following minimum standards of knowledge and experience: 0) General knowledge of acceptable standards of performance, including the necessity to perform dependably, report punctually, maintain flexibility, and to demonstrate kindliness and caring to the client; and (ii) Knowledge of when and how to contact the client's representative and the client's case manager. . (c) Adequate skills to read, either directly or through an interpreter, understand, and implement the service's authorized plan; (d) Adequate communication skills to convey and understand, either directly or through an interpreter, information required to implement the client's written service plan and verbal instructions; and (e) Adequate skills to maintain provider records of services performed and payments received. (3) The Contractor shall ensure that the care providers are able to: (a) Understand specific directions for proViding the care that an individual client requires; (b) Provide services within the scope of practice for their profession/skilllevel; (c) Observe the client for change in health status, including weakness, confusion, and loss of appetite; (d) Identify problem situations and take appropriate action; (e) Respond to emergencies without direct supervision; and (f) Accept the client's individual differences and preferences when performing routine tasks. . 1. Cooperate with DSHS in the evaluation of their performance under the terms of this Contract including the following: DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) F-~ Page 5 (1) Follow-up contact with clients, their families, guardians or primary caregivers regarding their satisfaction with the services provided; (2) Investigation and documentation of all complaints about the service provided; and (3) Periodic monitoring of service documentation records and of billing and payment data on SSP. 5. Consideration. Total consideration payable to Contractor for satisfactory performance of the work under this Contract shall be based on the following: a. The fee for service shall not exceed the rate listed in Exhibit A - Rate Schedule. b. DSHS will only reimburse the Contractor for the number of hours authorized and provided per client. .' c. In case of a legislatively mandated vendor rate increase, the rates will be adjusted accordingly and will be incorporated into this Contract on the date the rate(s) become effective. DSHS will provide written notification of rate increases to the Contractor. 6. Billing and Payment. a. DSHS shall issue invoices generated by SSPS to the Contractor. b. The Contractor shall indicate on each invoice received from DSHS whether the services were delivered. c. The Contractor shall submit the invoices for payment as directed on the invoice or by using Invoice Express. d. The Contractor shall contact the DSHS staff who authorized the services if there is any proble. with the SSPS invoice. _ e. DSHS shall use the completed SSPS invoice to generate payment to the Contractor. f. DSHS shall not pay the Contractor for cancelled or missed appointments, nor for scheduled hours of service when clients are not seen or served by the Contractor. g. In the event that the Client has fewer waiver resources available than the rate set in Exhibit A, the client or their family may choose to receive the services and pay the difference of the authorized amount and the Exhibit A set rate. The authorization will reflect this difference, if any. The Contractor accepts the DSHS payment amount, together with any Client participation amount, as sole and complete payment for the services provided under this Contract. The Contractor agrees to be responsible for collection of the Client's participation amount (if any) from the Client in the month in which services are provided. h. DSHS will only reimburse the Contractor for authorized services provided to clients in accordance with this Contract's Statement of Work and the client's Service Plan. If DSHS pays the Contractor for any other services, the amount paid shall be considered an overpayment and must be returned to the Department. i. If DSHS pays the Contractor for services authorized but not provided by the Contractor the amount paid shall be considered to be an overpayment. j. If this Contract is terminated for any reason, DSHS shall pay for only those services authorized . and provided through the date oftermination. DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) F-l Page 6 7. Duty to Report Suspected Abuse. In addition to the preceding Services, the Contractor shall report, in accordance with state law. all instances of suspected Client abuse immediately to the Department at the current state abuse hotline (1-800-562-6078)'. . Duty to Report Unusual Incidents. The Contractor shall submit written information of any unusual incident to the DDD Resource Manager or the DSHS contact listed on page 1 of this Contract within seventy-two (72) hours. 9. Duty to Report Death of Clients. The Contractor shall report all deaths of DSHS clients receiving serVices from the Contractor within twenty-four (24) hours to the DDD Resource Manager or the DSHS contact listed on page 1 of this contract. 10. Drug Free Workplace. The Contractor, and the Contractor's employees and sub-contractors, shall abstain from the use of alcohol and illegal drugs in the workplace and in the performance of their duties. 11. Insurance. For purposes of this Agreement: a. DSHS certifies that it is self-insured under the State's self-insurance liability program, as provided by RCW 4.92.130, and shall pay for losses for which it is found liable. b. The Contractor certifies, by checking the appropriate box below, initialing to the left of the box selected, and signing this Agreement, that: o The Contractor is self-insured or insured through a risk pool and shall pay for losses for which it is found liable; or o The Contractor maintains the types and amounts of insurance identified below and . shall, prior to the execution of this Agreement by DSHS, provide certificates of insurance to that effect to the DSHS contact on page one of this Agreement. Commercial General Liabilitv Insurance (CGL) ~ to include coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include liability arising out of premises, operations, independent contractors, products-completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The State of Washington, DSHS, its elected and appointed officials, agents, and employees shall be named as additional insureds. . DSHS Central Contract Services 1735LP Agency Respite Care Inteliocal (6-09-05) F-'B Page 7 GENERAL TERMS AND CONDITIONS . 1. Amendment. This Agreement may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. 2. Assignment. The Contractor shall not assign this Agreement, its rights or obligations hereunder, without obtaining the prior written consent of DSHS. DSHS shall not recognize any assignment without such prior written consent. In the event that consent is given and this Agreement is assigned, all terms and conditions of this Agreement shall be binding upon the Contractor's successors and assigns. 3. Compliance with Applicable Law. At all times during the term of this Agreement, the Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. 4. Confidentiality. The Contractor may use Personal Information and other information gained by reason of this Agreement only for the purpose of this Agreement. The Contractor shall not disclose, transfer, or sell any such information to any party, except as provided by law or, in the case of Personal Information, with the prior written consent of the person to whom the Personal Information pertains. The Contractor shall maintain the confidentiality of all Personal Information and other information gained by reason of this Agreement, and shall return or certify the destruction of such information if requested in writing by DSHS. 5. Debarment Certification. The Contractor, by signature to this contract certifies that the Contractor is. not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily_ excluded from participating in this Agreement or any Program Agreement by any Federal department or agency. The Contractor also agrees to include the above requirement into any subcontracts entered into, resulting directly from the Contractor's duty to provide services under this Contract. 6. Disputes. Disputes shall be determined by a Dispute Board. Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the fads, Agreement terms, and applicable statutes and rules and make a determination of the dispute. As an alternative to this process, either party may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process shall control. Participation in either dispute process shall precede any judicial or quasi-judicial action. and shall be the final administrative remedy available to the parties. 7. Governing Law and Venue. The laws of the state of Washington shall govern this Agreement. In the eventof any action brought hereunder, ,:,enue shall be proper only in Thurston County, Washington. 8. Hold Harmless. The Contractor shall be responsible for and shall hold DSHS harmless from all claims, loss, liability, damages, or fines arising out of or relating to the Contractor's, or any Subcontractor's, performance or failure to perform this Agreement, or the acts or omissions of the Contractor or any Subcontractor. DSHS shall be responsible for and shall hold the Contractor harmless from all claims, loss, liability, damages, or fines arising out of or relating to DSHS' performance or failure to perform this Agreement. . c. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the State and its agencies, officials, agents, or employees. DSHS Central Contract Services 1735LP AQency Respite Care Interiocal (6-09-05) F-,\ PageS 9. Maintenance of Records. During the term of this Agreement and for six (6) years following termination or expiration of this Agreement, the Contractor shall maintain, and provide DSHS with reasonable access to, its records sufficient to: . a. Document performance of all acts required by law, regulation, or this Agreement; b. Substantiate the Contractor's statement of its organization's structure, tax status, capabilities, and performance; and c. Demonstrate accounting procedures, practices, and records which sUfficiently and properly document the Contractor's invoices to DSHS and all expenditures made by the Contractor to perform as required by this Agreement. 10. Order of Precedence. In the event of an inconsistency in this Agreement, the inconsistency shall be resolved by giving precedence in the following order: ,a. Applicable federal and state of Washington statutes and regulations; b. Special Terms and Conditions contained in this Agreement; c. General Terms and Conditions contained in this Agreement; d. Exhibits or other documents incorporated by reference. 11. Ownership of Material. Material created by the Contr~ctor and paid for by DSHS as a part of this Interlocal Agreement shall be owned by DSHS and shall be "works for hire" as defined by the U.S. Copyright Act of 1976. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the Contrador uses to perform this Interlocal Agreement but which is not . created for or paid for by DSHS is owned by the Contractor; however, DSHS shall have a perpetual license to use this material for DSHS internal purposes at no charge to DSHS. 12. Severability. If any term or condition of this Agreement is held invalid by any court, such invalidity shall not affed the validity of the other terms or conditions of this Agreement. 13. Subcontracting. Except as otherwise provided in this Agreement, the Contractor shall not subcontract any of the contracted services without the prior approval of DSHS as specified in a written amendment to this Agreement. Contractor is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Agreement are included in any and all Subcontracts. Any failure of Contractor or its Subcontractors to perform the obligations of this Agreement shall not discharge the Contractor from its obligations hereunder or diminish DSHS' rights or remedies available under this Agreement. 14. Subreciplents. a. General. If the Contrador is a subrecipient of federal awards as defined by Office of Management and Budget (OMB) Circular A-133 and this Agreement, the Contractor shall: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity; (2) Maintain internal controls that provide reasonable assurance that the Contractor is managing 41 federal awards in compliance with laws, regulations, and provisions of contracts or grant HS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) f=-JO Page 9 .-.........-.-..--...--.. agreements that could have a material effect on each of its federal programs; (3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards; (4) Incorporate OMB Circular A-133 audit requirements into all agreements between the contractoe and its Subcontractors who are subrecipients; (5) Comply with any future amendments to OMS Circular A-133 and any successor or replacement Circular or regulation; (6) Comply with the applicable requirements of OMS Circular A-87 and any future amendments to - OMB Circular A-87, and any successor or replacement Circular or regulation; and (7) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to www.ojo.usdoLQov/ocr/ for additional information and access to the aforementioned Federal laws and regulations.) b. Single Audit Act Compliance. If the Contractor is a subrecipient and expends $500,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit. the Contractor shall: (1) Submit to the DSHS contact person the data colledion form and reporting package specified in OMB Circular A-133, reports required by.the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor; (2) Follow-up and develop corrective action for all audit findings; in accordance with OMS Circular A-133, prepare a "Summary Schedule of Prior Audit Findings." . c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may require the Contractor to reimburse DSHS in accordance with OMS Circular A-87. 15. Termination. a. Change in Funding. If the funds DSHS relied upon to establish this Interlocal Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, DSHS may immediately terminate this Interlocal Agreement by providing written notice to the Contractor. The termination shall be effective on the date specified in the notice of termination. b. Default. If for any cause, either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates any of the terms and conditions contained in this Agreement, then the aggrieve(j party will give the other party written notice of such failure or violation. The responsible party will be given 15 working days to correct the violation or failure. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice from the aggrieved party to the other party. c. Convenience. Either party may terminate this Interlocal Agreement for any other reason by providing 30 calendar days' written notice to the other party. d. Payment for Performance. If this Interlocal Agreement is terminated for any reason, DSHS shall only pay for performance rendered or costs incurred in accordance with the terms of this Agreement and prior to the effective date of termination. . DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) F-/I Page 10 16. Treatment of Client Property. Unless otherwise provided, the Contractor shall ensure that any adult client receiving services from the Contractor has unrestricted access to the client's personal property. The Contractor shall not interfere with any adult client's ownership, possession, or use of the client's property. The Contractor shall provide clients under age eighteen (18) with reasonable access to their . personal property that is appropriate to the client's age, development, and needs. Upon termination of the Contract, the Contractor shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. 17. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Agreement unless amended as set forth in Section 1, Amendment, of the General Terms and Conditions. Only the Contracts Administrator or designee has the authority to waive any term or condition of this Agreement on behalf of DSHS. APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL . . DSHS Central Contract Services 1735LP Agency Respite Care Interlocal (6-09-05) i=-r2- Page 11 Out-of home in a licensed facility: Not to exceed 8 hours 7306 - Hourly . Daycare/Childcare Daily = $71.44 in a 24 hour period 7311- Daily . Child foster home, [8 hrs x $8.93 7809, 7812 . Child group home . AFH 8178,8278,8378 . ARC Staffed residential home $14.93 hr Not to exceed 8 hours 7315 licensed by Children's in a 24 hour period Administration 8177,8277,8377 Home care agency: $14.93 hr Pay for each hour 7315 in client's home 7854, 7855 8177,8277,8377 Camp and other $14.93 hr Number of Hours = 7306,7311,7315, community settings Cost of service -;. providing respite 14.93. 8177,8277,8377 Round up or down as makes sense. Camp and other EA (each) 7340 community settings For FS services only. Not applicable 7856 providing respite DoNOT use for Waiver 8176 clients once the respite assessment is com leted. Notes: . Use of hourly codes for out-of-home respite care and community activities is only required for Waiver clients with a completed respite assessment. . Respite and personal care cannot be paid at the same time for the same service. Respite services include any personal care and supervision that is needed. . Respite in SOLA is not authorized or paid through SSPS. . Waiver respite assessment results in maximum number of hours per year so authorizations must be hourly. . . Community Settings will be reimbursed at the Contractor's published fee for services provided. A copy of the Contractor's Publish~d Service and Fee Schedule can be located at the following web site www.cityoffederalway.com. A printed copy of the Contractor's Published Service and Fee Schedule shall be maintained in the Contractor's Contrad file for each year services are provided by this Contract. . A custom contract must be developed and approved at HQ to pay more than the rates . listed above. DSHS Central Contract Services F-J :3> 1735LP Agency Respite Care Inter10cal (6-09-05) Page 12 MEETING DATE: January 3, 2006 ITEM# q; -_. v """n'", .............................._._..._..._ ...............,'" . . .. ... ........................._.__..__._..._.._..._......_..........._._.._._..._.._...___....._........_..........._.._._...._......_....... _ m........._..._.._......_......_ .........................._...._.___..._.......__ .m.. m........"..,....__. ,.".."", ",.". ........_.. . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Historic Cabins Park - 85% Design Review ......................-......-....... ..............................................,.. ",,,,,,m',,,,,,,,,,,,,,,,,,,,,,,,,,,,,, "''''''''''''''''''''''''''''''''''''''''.'.''''''' .""',,,........ ~~..........._.. .......................................................- ...................................................-.......-.-......-..........-......--.-.-.. CATEGORY: BUDGET IMP ACT: IZl CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIl, BUSINESS 0 OTHER Contingency Req'd: $ mm........._._ ..................... .".. . ......................_...._.._.__........._ ..m...._...._.._......... ...... ..............................-....-....-....-....- ............-....-.-....-..-............-...--........- ........._.....__...._ .m......._._ m.m..._..._......___......_ ............_.._...m.m.__...._ .........._......._.._._...._ .....m._........_........._.... ATTACHMENTS: Committee action form dated November 7, 2005; Historic Cabins Park - 85%Design Review slTMMARyjBACK-c;ROUND';"jmprovementspTann'~d fo~'ih~'Hi's'i~;~i~aj"CabTns-Parkjna~d~"a'''i5=spae-e parkingioi':"""'" sdewalk to the cabins and trail, landscaping, and a single restroom. The Parks, Recreation and Cultural Services Department has been working with the Public Works Department and an engineering firm to redesign the facility because of responses to the proposed bioswale/watcr quality system. The revised design uses a pervious concrete. This kind of concrete allows water to percolate through the pavement, directly into the soil below. Y COUNCIL COMMITTEE RECOMMENDATION: Accept the 85% design ofthe Historic Cabins Park, and orize staffto proceed to 100% design and forward to full City Council for approval. . ...... ....... ..................._.........._............. .,...,.,...."."'.......,...._.._....m.._._mm_m._..m._m._.__..._..___mm....._m...... . ........ .. ............_...m......_ .m.mm._mmm._._...._...___..__m.._...m.._...__...__.__._..._.._ _mmm_._.m.....__.._m.._m_m.._._m._mmm._._...m_..__._.._mmm.._ m...........mm._......_.................. ...._.......""....... PROPOSED MOll0N: "I move D of the Historic Cabins Park - 85% Design Review as presented. " CJTYMAN~GERA;PR~~~L: . It;1~-- nn. .. ... _n .-- - . ---- __:.::"_~"'.;;,'....".o...:= ._~_. _..-.i=JlIIII>:.-.:o::+::':". ~- (BELOW TO BE COMPLETE'J) BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D 181' reading ,,- DENIED D TABLEDIDEFERRED/NO ACTION Enactment reading ~-- D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED:'" 05/10/2001 -. .--,.",.-...~... --.. -"..~._._-_...~., . CITY OF FEDERAL WAY . ., CITY COUNCIL COMMITTEE STAFF REPORT __~J,.". ..,_...._...___n..._._____ DATE: November 7, 2005 TO: Parks, Recreation, Human Services & Public Safety Committee VIA: David MOS~anager FROM: B Sanders, Park Planning & Development Coordinator SUBJECT: Historic Cabins Park-85% Design Review -,,-,_.~,,--._~--_., . - ,~... . . ,.. "...",."-".~._"_...-.,'.,." .,~"',"'.~,.,_._--------- ___noW Policy Question Should the Council approve Historic Cabins Park improvements as designed at 85% completion? Backeround Improvements planned for the Historical Cabins Park (adjacent to the West Hylebos Wetlands Park) include a I5-space parking lot, sidewalk to the cabins and trail, landscaping, and a single restroom. The Parks, Recreation and Cultural Services Department has been working with the . Public Works Department and an engineering firm to redesign the facility, based on earlier responses to the proposed bioswale/water quality system. Public Works felt that the initial design was likely to be ineffective. The adjacent wetland limits the amount of land available for a traditional stormwater system, therefore, an alternative approach has been proposed. The revised design uses a pervious concrete for the parking lot and sidewalk. This kind of concrete allows water to percolate through the pavement, directly into the soil below. The water moves slowly through the soil, just as it would iftrees or grass were on the surface instead of a parking lot. The Parks and Recreation Commission reviewed the project and asked for additional information on the environmental impacts of this approach, including the opinion of the Friends of the Hylebos Wetlands. The Friends responded with a letter to the Chair of the Parks Commission strongly supporting this technology. After a presentation of detailed information concerning pervious concrete the Commission has recommended approval of this design to the City Council. Options 1. Accept the 85% design of the Historic Cabins Park, and authorize staffto proceed to 100% design. 2. Not accept the 85% design ofthe Historic Cabins Park. Staff recommendation . I . Staff concurs with the Parks Commission recommendation to the Committee to accept the 85% design of Historic Cabins Park and place this item before Council on December 6,2005. Committee recommendation Forward option __", to the full City Council for approval on December 6, 2005. . . 2 , . CIP 38 · Pervious Concreto WHAT is Pervious Concrete? Pervious concrete is a special type of concrete with ahigh porosity used for concrete flatwork applications that allows water from precipitation and other sources to pass through it, thereby reducing the runoff from a site and recharging ground water levels. The high porosity is attained by a highly interconn~ctedyoid,contebt:J'ypitldly pervious concrete has littletoioo fipe aggq~glltc and has just enough ceme'?titio~' paste:to coat'thc coarse ag&c~Je, particles whil~'I)fes~ivinKlhe inte~onnectivity oJJhe voids. Pervi- ous cpnc~te is !i'aditioU~lIy used ine~rking areas, areas with ijght;:traffi\?',pedesq'ian walkways:iand greenhouses. It . is an iinp~ttant:~plic~!~on for sustajvable construction. WHY Use Pervious Concrete? The proper utilIzation of~ervlous cOIl~rete IS a recogmzed concrete pavements. As with any concrete pavement, proper Best Management Practice by the U.S. Environmental Pro- subgrade preparation is important. The sub grade should be tection Agency ~(EPA) for providing first-flush pollution properly compacte<tJ9 pn;):\(i4~ a':~nif,Qrm and stable sur- control and storm water management. As regulations fur- ':.., '<"""" ,:,"~'?~. ,", /.... ~.'<t" '.'."'\ face. Whe9ipery",jPus p<!:yemen~"~:pli1ced 3irectly on sandy ther limit storm water runoff, it is becoming more expen- or gravel\$' soil!lit is I):}comm~ded to compact tl;I.e subgrade sive for property owners to develop real estate, due to the to 92 t~~6~#>f t~~htaxinlfu density (1\~'D 1557). size and expense ofthe necessary drainage systems. Pervi- With si~ oEla~er'soils,~ level of cofSaction will de- ous concrete reduces the runoff from paved areas, which pend o~the .' ecrnes ofth", pavement d~1gn and a layer of '~~ ,~': :t5.: ,;'1:":' M:;!,: reduces the need for separate storm water retention ponds open graa~ton~:,nay hfye to be plac~ over the soil. En- and allows the use of smaller capacity storm sewers. This gineering fa~pcs ~e oft~ used to sfarate fine grained allows property owners to develop a larger area of avail- ,oils from the 1110.." laye"Care mw.! ''''en nollo ove<- able property at a lower cost. Pervious concrete also natu- compact soil with s*ellin~;potential. '. ~'.. isten the subgrade rally filters storm water and can reduce pollutant loads en- prior to concrete pla<;emeiit... and whee ituts from the coo- ,.~~, ".:i;- tering into streams, ponds and rivers. Pervious concrete struction traffic should be raked and re-compacted. Moist- functions like a stQ{Ql watet'retentl<illibasin and allows the ening the subgrade prevents pervious concrete from setting :"':~" ,:"<<,,,,,,,,,,,,,:,,,,,>~,.;,,,., .~: '<:!'",0,L,."...... , _,. storm ~aft:rtll::jnfih~te the$6ilover a large area, thus fa- and drying too quickly. cilitatp1g re~hhrge .#preciol1s groundwater ~!mRlies locally. Typically pervious concrete has a water to cementitious All ofIthe~henetlts lead.to more effectiv;jtHmd Use. materials (w/cm) ratio of 0.35 to 0.45 with a void cof\lent /::" ,:,>." ,~: :,:':' ;:':::/' .:";;,' Pervibus ~ncrl.l~ can 'l-r~o reduce tht;jinpact of develop- of 15 to 25%. the mixture is composed ofcementitious mentpn trees. A pervi~Rls concrete ,pavement allows the materials, coarse aggregate and water with little to no fine transfer o~?oth:watcr alId air to root ~stems allowing trees aggregates. Addition of a small amount of fine aggregate to flourish €}veni~ hig&ly develope<!t:areas. will generaHy reduce the void content and increase the (:. ,', ;.., strength, which may be desirable in certain situations. This HOW to Create a Pervious material is sensitive to changes in water content, so field . Concrete Pavement? adjustment of the fresh mixture is usually necessary. The correct quantity of water in the concrete is critical. Too much An experienced installer is vital to the success of pervious water will cause segregation, and too little water will lead " "' . . . . . to balling in the mixer and very slow mixer unloading. Too management plan, the designer should ensure that it is func- Iowa water content can al~~~inde~}l~equate curing of the tioning properly through visual observation of its drainage . ;;~;;:;.~:;~~:~)~~:f~~~~~;:;ee::~~~~~ characteristics prior to opening of the facility. Questions d'~) have been raised about the freeze thaw durability ofpervi- tallic appeaf/ince qr'sheen;;l ous concrete. Even though most of the experience with per- .. )~ '.:.> ,:,"/ '{.: ,,~~,:,"'" : ':: ",": vious concrete has been in warmer climates recently there A perliou~;'concf~te pav~ment may bet~taced with either fixed {Qnn~' or sli~-formpaver. The mo~~common approach have been several pervious concrete projects in colder cli- to placingnervidus con~rete is in fontis on grade that have mates. Pervious concrete in freeze thaw environment must a riser stri~'9n tot top 4t each form ~ch that the strike off not become fully saturated. Saturation of installed pervious device is actually~/8-1!~)n. (9 to 12 mm) above final pave- concrete pavement can be prevented by placing the pervi- ment elevation. Stl1ke otI'may be bj,;vibratory or manual ous concrete on a thick layer of 8 to 24 inches (200 to 600 screeds, though vibratory'~eens are pfeferable. Aftcr strik- mm) of open graded stone base. Limited laboratory testing ing off the concrete, the riser strips are removed and the has shown that cntrained air may improve the freeze thaw concrete compacted by a manually operated roller that durability ~v.en Wh~~l~~ p~!%~~ c~mr~!~isin a fully satu- bridges the fonns. Rolling consolidates the fresh concrete rated ~ondr':1f\vey~~e elt~ed mr content cannot to provide strong bond between the paste and aggregate, be veflfi~ y~y stantJard A~;.. test procedure. and creates a smoother riding swface. Excessive pressure EPA 't.j.d,,;/Iat..j.u, oon"el<!~i';enI",' be when rolling should be avoided as it may cause the voids to cleane? e:trlY tgJpreverpclogging: C~~lllii~g can be ac- collapse. Rolling should be performed immediately after comphs.. ed 1.;hrou~ vacq'jlm sweepm~<;()r htgh pressure strike off. washing>EVl'o th~~gh ~ious concr~ and.the underly- Jointing pervious concrete pavement follows the same rules ing soil provi;(J,,"exiiFllent~ltration cap~6i1ities, all the con- as for concrete slabs on grade, with a few exceptions. With taminants may ~ot B~re~:ved. In criti~hl situations to pre- significantly less water in the fresh concrete, shrinkage of serve the quality of grouii~ water, sto'fin watcr testing is the hardened material is reduced significantly, thus, joint recommended. spacings ~aybe ~!:;!~r ~~J~~s ~M~~,g.~n~ geom~try, how- ever, remi!prt~q!i!l'Mti~'~e C~J: J01lns 10 pervtous con- crete atjA'tooJ#& wi~l'a roll\~jointing tooL This allows j?ints;~.b~t i~/shortJpne, and allo~~tPUrtftg to con- . tmue dhlOt. . Pt~.('~i/<'; Prope~cwi\g is ~~sentiJo the stmc~'integrity ofa per~ References ') vious ~onctete Pivemen~ Curing ens9i-es sufficient hydra- I. Pervious Pavement Manual, Florida Concrete and Prod- -../ tion of the '~me~~ past~~io provide the necessary strength ucts Association Inc., Orlando, FL; http://www.fcna.om. in the pavement ~tiOllf:to prevent ra~eling. Curing should 2. Richard C. Meininger, "No-Fines Pervious Concrete for begin within 20 rri'ihute~'pf concret~\placement and con- Paving," Concrete International, Vol. 10, No.8, August tinue through 7 days. Pla'itjp sheeting:.'i.~ typically used to 1988, ppc 20-27. cure pervious concrete pavements. 3. St6rm Water Technology Fact Sheet Porous Pavement, United S~tes ~2r~~~ent;l~;rr?~~i~WAgency, EPA 832- HOW to Test and Inspect Pervious F-99-Q~3;'S.wU:mb~;l 99. ~.epa.gov/Dpdes 4. R:1me9jled Sp.fifi~ati~r!7or Portlant/Ce':!.entPen:i- Concrete Pavement? ~ / avt!ent,~eorgla~ncrete and Pr~~~CtljASSOCla- 5. tlqg, .Inlff;' uck~ GA, ~.gcpa.orgi>' Pervious concrete can be designed to attain a compressive P+IO~ Con1tJete palment ~ A Wi~~!fPin System, Con- strength ranging from 400 psi to 4000 psi (2.8 t9 28 MPa) c~e T~hnolj)~y To<hW, CT 032, August 2003, Portland though strengths of600 psi to 1500psi (2.8 to 10 MPa) are Cemen~ss~tion, ~okie, IL, htto:t{/www.cernent.org more common. Pervious concrete, however, is not speci- 6. ASTM jjJ557~, "T~ Methodsfon'f,aboratory Compac- tion Char'aCte~.tics JJ;Soil Using Xj,odijied Effort," An- fied or accepted based on strength. More important to the nual Book of ASTM $!i!.ndards, Vogj:04.08, ASTM Inter- success of a pervious pavement is the void content. Accep- national, West Consho~ken, PA, Ww,w.astm.org tance is typically based on the density (unit weight) ofthe 7. Pervious Concrete, ACI 5~~R Report, (under review), ACI in-place pavement. An acceptable tolerance is plus or mi- International, Farmington Hi Us , MI, ~ nus 5Ib/cu.ft. (80 kglm3) ofthe design density. This should www.concrete.ore: be verified through field testing. The fresh density (unit -, weight )of pervious concrete is measured using the jigging method described in ASTM C 29. Slump and air content tests are not applicable to pervious concrete. If the pervi- ous concrete pavement is an element of the storm water · rrrr( National Ready Mixed Concrete Association' 900 Spring Street, Silver Spring, MD 20910 . www.nnnca.org . 888-84NRMCA @ National Ready Mixed Concrete Association (NRMCA). Technical informatioil prepared by NRMCA All rights resilrved. NRMCA No pari at this pubTlCation may be reproduced in any fOl11l. including photocopying or other electronic means. without permission in writing from NRMCA 2004 . A CONCRETE . DVANTAGE Software program can assist parking lot owners in pavement selection By BradleyT. Burke M ost pavement pr(}- Some interesting design comparisons bonding these materials with "inorganid fessionals recog~ between concrete and asphalt can be industrial-strength glue" that doesn'. drawn from using CPA. Needless to say, break dcMIn and will continue to gai~ nize the primarV 1 inch of concrete is not equal to 1 inch strength mer time. This "glue; created i;1SIY-'ct of the COI1- ci asp,alt In fact, it will take a 5-1/4-inch from a mixture of Portland cement and to 6-1/2~inch thickness of asphalt to water, lends itself to creating a ION-main-{ crete versus asphalt debate: you can I equal 4-1/2 inches ci 4,OOO-psi con:::rete. tenance pavement surface. I n fact cCll"l-! pay me now or pay me later, with con.. The corresponding thickness in asphalt crete pavements have been documented is dependent on soil conditions and the to exhiat a 50-year to 7o-ymr service Iif~ crete generally having higher initial qualitY of the asphalt used. with little or no maintenance. The onl~ costs but lov,;E.'f maintenance costs when Before quantifyi ng the cost differences scheduled maintenance for a concret~ . between con:::rete aro asphalt pavements, pavement is cleaning and joint reseaH compared with asphalt. it's import,ant to understand what makes ing. Another notable feature of concr~ these materials different While the bulk is that it creates a rigid pavement struc~ The problem that many have strug- Of the resulting volumes of both finished ture that is able to spread loads C'Ner ~ gled with is the quantification of those products use sand and a coarse aggre- large surface area, making base materiali . differences in dollars. gate, there is a fundamental difference in requirements less stringent and costlyJ Historically, many attempts to quanti- hoN these raw materials are to.ro 1Dgeth- Conversely, asphalt will lose strengtti fy these cifferences were C'Nersimplified er. Portland cement con:::rete is crmll:!d ~ C'Ner time as a reslit eX having a differ~ and general in natUre and cid noI: allON a taking sand and coarse aggregate and mechanism to bond the same irqed~ parking lot (MIner to make an irtormed business decision as it related to pave- ment selection. The National Ready Mixed Concrete Association (NRMCA) has developed a software program that assists construction professionals to quantify all costs asso- ciatedwith parking lot o.vnershipas well as to create a more level playing field in concrete versus asphalt design. This new tool, available from NRMCA, is called the Concrete Pave- mentAnalyst (CPA). Although many people already feel that nothing is equal to concrete's per- formance as a pavement we need to . accept that both concrete and asphalt must be compared in different design thickness that are designed to carry sim- ilar loads. CONS TR UCTION BULLETIN June 18. 2004 . . . PI' sand and coarse aggregates. Asphalt kema1t is an N ocganic adlesive" 1hat sticks 'each piece of aggregate together when I pressure is applied. i It's as if each piece of aggregate was Icoated in Scotch tape and ~essed togeIh- ~. T he reason that asphalt will lose !strength CNer time is because this organ- k adhesive will break doNn due to heat oxygen, ultraviolet light and stormwa-.- ~er washing the asphalt cement away ~rom the surface. This necessitates the ~igh maintenance cost of seal coating ~nd overl ays to keep the surface repl en- ~shed with this adhesive. cost to all anticipated maintenance costs can give the asphalt design a Icmer (ost I A s(tlalt pavement is considered to be CNer a given period of time (service life). of anywhere frOffi;20 percent to 35 per- ~flexible pavement that is unable to CPA software compiles all these costs cent This initial cost savings is quickly Ispread loads in the same fashion as con- associated all the costs associated for offset in the first eight to 12 years of a ~rete, which means that an asphalt pave- project-specific concrete and asphalt pavement's service life due to the costs ~ent depends much more on a sol i d pavement designs. These costs are then associated with required seal coats and base. If careful consideration isn't given prCNided in three separate formats. Cur- CNerlays for the ast:halt pavement. On the ~o the base requirements, pondi ng of rent costs reflect what each maintenance other hand, the total ownership cost CHer ~ainwater and potholes are inevitable. item would cost in today's dollars. I nfIat- 30 years for asphalt can exceed the total I NON that we have reached an under~ ed costs take the current cost and adjust ONI1ffship cost for coo:rete by 50 percent ~ding of the physical differences future expenses with a given inflation . to 100 percent By quantifying the total I . een concrete and asphalt explain- rate. The third cost is Present Value Costs o.vnership costs in this way, a specifier ~ng the financial differences becomes which is calculated by taking the inflat~ or o.vner can make the most informed ~uch more meaningful. ed cost and discounting it using a given business decision relative to pavement ! Any pavement has two categories of interest rate. seleetion for any parking area. ~ostingcomponents: (1) initial cost and Generally speaking. when concrete I n addition to being more cost-effec- k2) maintenance cost When these two and asphalt pavements are designed to tive over the long run, concrete offers kategories of costing are combined, an carry similar loads their corresponding numerous aesthetic and environmental ~nformed decision can be made with initial costs are fairly equal. In many advantages. Concrete offers many color ~egard to the total o.vnership cost d any situations, haNever, specified asphalt is (and pattern) design options that will pavementdesign. The total CMfnership lJI'ldff-designed when compared to a ree"' provide an enhanced visual appeal for ~ostisachieved by adding the initial ommended concrete thickness, and this any building. , Plain concrete's Iigu-colored and tigr Iy reflectivesmacewill deliver a brigs and safer parking area at nig,t I n fact the number of lighting standards can be reduced OJ 30 percentand still achiere a similar illumination to dark asphalt This can lead to siglificant €fY!!fgf cart savings. Concrete reflects more of the sun's energy, decreasing heat absorption and ,. storage. Cooler temperatures reduce urban heat i sl ands and energy for ai r conditioning as well as result in cooler stormwater run-off, helping protect our streams and lakes. For those interested in learning more about concrete parking lots or CPA. con- tactNRMCA at (888) 846-7622, or visit the website at www.nrmca.org. June 18. 2004 CONS TR UCTION B ULlETI N . PC~()rt1and Cement Assoctation CONCRETE . TECHNOLQGY - ........ ..,..,;..>....:;.......;,<;;/ 'r(!);J_.!J')fd/i';; '. '.'.'". .,.:~,.'".~:,':.".....',,,';'.,.,.'.,.'~..,,.:.:',.~, -";.:.; _,: ;I'. , 1::<:';'.' ":'~::J"r,')r,:; '.',','... ~ Use of pewious pavements helps owr.e..s and environment Although pervious concrete has been in use for more than 50 years in a variety of applications. recent EPA regulations are causing many owners, specifiers and architects to reexamine applications of this unique material. Also referred to as "no.fines concrete' or "porous concrete: this material is comprised of nar. . rawly graded coarse aggregate, cementitious materic als. water. admixtures, and, in some cases, fibers. little or no fine aggregate is included in the mixture. Carefully controlled amountS of water and cementi- tious materials are used to create a paste that forms a thick coating around aggregate particles without flowing off during mixing and placing: Usingjust enough paste to coat the particles maintains a system of interconnected voids on the order of 15% to 35% depending on materials and intended application. The result is a very high permeability concrete that drains quickly: Percolation rates of 100 to 750 liters per minute per square meter (2 to 18 gallons per minut€ per square foot) are common. Due to the high void content, pervious concrete is also lightweight. 1600 to 1900 kg/m3 (100 to 120 Ib/ft1. ( . II . ons~r!t,~9i!!:W!~~f~~p :'?;'i~:'~1,~'J:::iF:~:;:;;; . __ ,.. .. _n I After-placement. pervious concrete resembles pop. corn. Its low paste content and low fine aggregate content make the mixture harsh, with a very low slump. The compressive strength of pervious con. . crete is limited since the void content is so high. However, compressive strengthS' of 3-5 to 27.5 MPa (500 psi to 4000 pSi) are typical and sufficient for many applications. . .^; . CONCRETE TECHNOLOGY TODAY . pedestrian applications. dating back . 20 y{!ars or more in Florida. Pervious concrete's main advantage is its ability to pass large amounts of water quickly and this has d.ictated traditional applications: drainage media for hydraulic structures. porous base layers under heavy duty pavements. parking lots. tennis courts. and greenhouses. Its high porosity also gives it other useful characteristics: it is thermally Insu. lating (In buildings) and has good acoustical properties (for sound bar. rier wallS). The interconnected void structure of ~ :t:'.}";.'" , . J.'~:l,~ " this material allows water to pass "'-I:", ' ," "":;~" ::::,~ ;/","0""'- through and percolate into the ground. this unique ability of pervi- Fig. Z. Pervious concrete is usually placed by hand and then struck' of( with a vibratory screed, ous concrete captures rainwater and followed by compaction with a hand roller. Prompt curing with plastic sheeting is required. recharges ground water. reducing (IMG136Z7) storm water runoff ,and helping -owners complywithEPA regula- . Pervious concrete is not difficult to place, but is a bit tions. In the last few years. a high level.of interest in different from conventional concrete placement. It is pervious concrete has developed due to federal a very low workability material, so considerable dean water legislation. hand work may be necessary for placement. The use of a vibrating screed is important for optimum densi. Conlf.~h,~?\;f~l~~~~~~:;i~f~r~!~"0;;;~;Jt.';';"'; ty and strength. After screeding. this material is usu- ally compacted with a hand roller. There are no bull Pervious concrete pavement systems provide a Viable floats. trowels etc. used In placing pervious con. solution to the new requirements under the EPA crete. ConventionalJointing methods and spacing Storm Water Phase II Final Rule (see Reference 1 ). are recommended. Curing with plastic sheeting must Phase II regulations require programs and practices to start immediately and continue for at least 7 days. help control the amount of hazardous contaminants Garefulengineering is required to assure structural in our waterways. Impervious pavements, particularly adequacy. hydraulic performance, and minimum in parking lots, collect oil. anti-freeze and other auto-- clogging pot~ntiaL mobile fluidS, whiCh may be washed into streams and lakes when it rains. Pavjn.~i~~~):~~~:!P;~l~~~f~~'~'i_~m~t The EPA Storm Water regulations set limits on the levels of pollution in our streams and lakes. To meet The principal uses for pervious concrete have been these regulations, local officials have consiQered two for parking lots. low traffic pavements. and pedestri- basic approaches: reduce the overall runoff from an an walkways. For these applications. the smallest area and reduce the level of pollution contained in sized aggregate feasible is used for aesttletic reasons. runoff. Efforts to reduce runoff include zoning ordi- Coarse aggregate size 89 (9.5-mm or 3/8-lnch top nances and regulations that reduce the.amount of . size) has been extensively used for parking lot and impervious surfaces in new developments; green 2 Concrete Technology Today I August 2003 " space requirements; and implementation of "storm water utili- ty districts" that levy an impact fee on a property owner, . based on the amount of impervious area. Efforts to reduce the level of pollution from storm water include requirements for developers to provide systems that collect the "first flush" of rainfall (usually about 25 mm or1 in.) and 'treat" the pollu- tion prior to release. Pervious concrete pavement reduces runoff. It can also be used as part of a system to reduce the level of pollution con- tainedin storm water that is captured, the so-called "first flush" that contains most of the pollution that comes from an impervious surface. By capturing the first nush of rainfall and allowing it to percolate into the ground. soil chemistry and biology are allowed to naturally "treat" the polluted water. Thus, storm water retention areas may be reduced, allowing increased land use. Trees planted In parking lots capture some storm water and offer a cooling errect in the area. further reducing pollution. Pervious concrete pavement is ideal for protecting trees in a Fig. 3. Trees in this parking lot in California are adequately watered paved environment. For lack of water. trees planted in small by percolation through the pervious concrete pavement. (lMG13628) "islands. in parking lots often have difficulty growing. Pervious concrete placed in parking spaces and pavements adjacent to tree islands greatiy increases the amount of rain available to the trees without reducing usable area. Pervious . concrete sidewalks allow urban trees to receive more water and still permit full pedestrian usage. The use of pervious pavements has been growing in recent years as owners, architects. specifiers, and other concrete pro- fessionals become familiar with its benefits. For more information please contact: Dan R Brown. P.E. Product Specialist Holcim (US) Inc. '.800.292-4355 (Office) Chairman of ACt Committee 522. Pervious Concrete Email: danr.brown@holcim.com Reference 1: Storm Water Phase /I Final Rule: An Overview, ::"::';" EPA 833-F-00-OO1. Fact Sheet 1.0. US Environmental Proteclion Agency. Office of Water. January 2000. 4 pages. Available at: http://www.epa.gov/npdeslpubslfact1.0pdf. . Concrete Technology Today / August 2003 3 MEETING DATE: January 3, 2006 ITEM# ---9-L-- .m__ __mm_m__m__ ,,__m_ ----- m............._.......".'" ......_....... ,....,........._...._._.......""..,._....._....._..._..~...,",..""'.._._..__..._.........,,.. ,........,..__..___......_..."...""..,,_....._....._._.___...........'''..'''.-,.--.--..-. ,,,,,,,.. ..,..,..__..._..._...~._........".._..____._m___._m..._ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Arts Commission Cultural Arts Contract for Services .. m....._......_..... ,.,...~_....... ,.'''........_ m.m~....""',.._....._m.m ""..,_............_........ ".,......_...._m..... .... m......._...._........"'''.,._.._ mm........,.., .......--...--.-........".. ""......-........--- .......-... .""""_'"r"_"__" _......_......."......".'" .m____....._...~_....,""" mm__m._.._m..""'" ..... m.m._._____..___~..~.,...,.... """"""_" CATEGORY: BUDGET IMP ACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL UUSINESS D OTHER Contingency Req'd: $ ............._....m ........m...__......".,.,....... .. ...mmmmm._.......,. ..mmmm.._..._......'.'''..mmmm_m_....''.....,., .m.m.__m_._.m.. ..."'..."...._._m_m..m....._ ............".".. m._....m . . . .mmm_...__..__........." . ...mmmmmm_._..._.'.'. ""...._m....._.__...m. "".. ...... ....m.._.._ ATTACHMENTS: Committee action form dated December 12,2005; 2006 Arts Commission Cultural Arts Contract for Services. .mm....._.. ....m......._m..'...... .. m..__mm. ... ......m__....... . ....mm.._.m._..~........._ .m..mm..._......,.,..,. . mm._.._m.m ..".......,.._..._..___...........".....'mm._..._m._.._mm..' ......m._._m_m_m._m_. .....""'.....'.._mm.._...._ ............"'...'.'m.._mm.__m.m... .............__._......._~....""...m._...._..__m....'.. SUMMARYIBACKGROUNJ): The Cultural Arts.Contract for Services Program is a program of the Arts Commission that funds local arts agencies who offer cultural programs within the community. Local arts agencies complete an application; the Commission reviews the applications, interviews each agency and develops funding recommendations. .2006 Arts Commission budget allocated $33,200 for the Contract for Services Program. The Arts Commission has eloped a recommendation based on the allocated funding. .m._..._....... ,..., ...m_._....... .,........ m...._mmmm....."'......m..__m.... .......m._.._ .......,....'.....m.m.m_......... . mmm.__m..__.. ,.,',.."...'.m._m_mm_m....~..,",.....,.,' ....._.__m_.._ ...........,"''''......m_.mm___..m.~.........,..".., mm._mm__......~,u.". ......._m_._m_....'..,",..,.".,_._..__m.~m......'...'.."""~mm. CITY COUNCIL COMMITTEE RECOMMENJ>ATION: Approve the 2006 Contract for Services Program and place before full Council for approval on January 3, 2006. ,..",...m_. .........""....._........_m'... ...._._..._..._....... ""m_ .mmm_..'.""'" ........m_mm. ,. .........-....... . ...mm_.._....._m........ "'..,......_...__._....... "."........_m._._._._mm...."'" .. .........____.._m._ ...m..'."""'....._mmm.__._._m".'.........""'..'."_m_mm.___....."'" . ...mmm.._._m........"''''...''__m__mm.......''''.''''''....__.__ PROPOSED MOTION: "I move tBe the 2006 Contract for Services Program as presented." ~J-~MANA~E~~OV~L: u_ ~>_- .. - - .. -- ------- =:::..-,:= -~.~. ...~ ,-= ~l .. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICB] COUNCIL ACTION: 0 AI'PROVED COUNCIL BILL # D 1 ST reading -. DENIED -"' D TABLEDfDEFERREJ)/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # ~.._.__...,_...._-,.-.,- RESOt.UTION # ~,~",'-~"'--~'~ l~EVISEb - 05't10/206~---.'---"' .--........ -.. .~_.._.~.,~...- . I CITY OF FEDERAL WAY S.H PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM -, ~ DATE: December 12, 2005 . TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: David M~nager FROM: Mary Faber, Recreation and Cultural Services Superintendent SUBJECT: Arts Commission Cultural Arts Contracts for Services ._~.~"" ~-_._--,.,. ..'_._,__'.,',------L..--.,,~... ____I~-~'~---- Policy OuesJion: Should the PRHSPS approve funding for the 2006 Cultural Arts Contracts for Services Programs? Rackgrounffi The Cultural Arts Contract for Services Program is a program of the Arts Commission that funds local arts agencies who offer cultural programs within the community. The City serves as a partner rathcr than a producer of arts programming which allows the City to provide cultural services for residents for a lower cost. Local arts agencies completed an application; the Commission reviewed the applications, interviewed each agency and developcd funding recommendations. The budget for the 2006 Contract for Services Program is $33,200. At the November 3, 2005 Arts Commission meeting the following recommendations were approved: Organization I Funding Request Recommended Funding , . ,=-=~-=i~-=-~-=~=-=--t=-~-== ~g~_I!I~~j,~Y"E~~!!x~.I",A~_~g~,i~!!()!:l_ ...-'" ......--- ...-'''' i' ......----... ,,,,,,...--?,QQQ, -...---......, ""''''-'''\''''' ......-----... ""''''_____...?_,9QQ_____..., ,,--...--''''''''--- ~~A"'~--_i----- 10,000 _ _ _ _ _~ __ ____'l,()()o__ - --..- ~~~~-=-~:==--F~~-~:0== fotal $36 300 $33,200 . , Options: 1). Approve the 2006 Contract for Services Program and place before full Council for approval on January 3, 2006. 2). Decline the 2006 Contract for Services Program and request the Arts Commission to revise the recommended funding amounts. Committee Recommendation: Forward option _ to the full City Council on January 3, 2006. .A'FPlJtO'\?'ALQFCOMM1Tl'EE'RE . '" -!;' ~ . 1? 2 g> ~ II! ~ .'" g> Ql 13 0.- -- E - ~ ~.g.fi E l'!"g:8~ ~ ffi ~Sl.fj-o _!!' t; ~~-o!ij g J!: Qlc~l'! !Il e cO'2~ ....: E 0 Ql'S~", ' -0 L rn Co '(I) ~ . '" Ql ",'1't::Ql .'" ~ ;! '" .DE .'" -~ 0 0 Ql lIS ~ (.I) Q)........Ci en \+or 2. ~ 11 1?i1gl'!" III 0> LL.:< 0 "'<!"'E 1= '" C >- -0 ;::.(ijo 1'l :E 1:' c ~ '" "'oio~ '" 0 1'l ._ 0.- '" ",..-.- 8 !l! !.'i ~ ~ ID ~~~D 0 c ~ c 8' -c ~ l'! ~ l'!" iU' -0 8 .0 ~ ~ ~ lI)~~.9 -g ~ ~ "e o E "'.:0",0 :> O!!l Q> -fi 8 ~~ro<( ~ 10 en -g t; 0 ",ocal 0 1:' 8 1'" Ql ~vi 2EQlt) '>- '" '" ::: :> [\)1:: C1)Ql~'" Sl CI) 0 " en c: 8 0 "'0 _~ ..s '- '\- -~ +-' lii ,Q '" ~ 1? -g 8'" t; .g g llJ > ~ 0 c en ..tP :e e"O 6- 8 .@O 0",.,>-0> '" ,- e I" e Q;. {/} u 0 I:: (ij. 0 0.. "'0 ._ E c: C; 1i) :.0 c: ..t:...c c ;:: 0.- 0l"'8'" 0 - - 8 g> t) g -fij ~.2 '<0 .jt -jt 5: ~ goo i~l~ ~ .~ -~ ~ '" 0"'-0 _l"'-~ '>-e '" ~ Q> :J t: Cm'- ih ~ _ LL 0", wO.-E D- <! ~ C 0 o N M~ ; grJ c g if) NO 0 0 0 0 0 0 0 .,; ,,' _ 0 0 0 0 0 0 0 0 '" G CJ) <( ~ N_ q, q, lO_ q, 0": 1? ~ .S ~ ~ N (Y) 0> 0> 'r""' I CO N ~ >"0 5 g p::: ~ .- ~ ~ ::s ....g 0 if) ~ 0 ...9 = ~ .... <( 0 ~ ~ ~ g g g g g ~ ~ ::s. 0 ~ N 0 0 r- 0 0 0 to.!'l uaf ~ N N M cO .,; ~ g g N'~ < ~ c ~ ~ P::: 0- 1'" b\O 1l'I:;:; ~ t 7,8 glJ [) lj ON N,2 0,*0 g '" U - 0 0 0 O~.~O 0 r- .E <( g g g o_u1?g g <( <( . Q> _ ~ _ COc~_ _ _ - ...... 0) f---- N "" "" ....LLOt .... Z Z "'!'l ~ .... - . ~ c 0 ~ Q> ~ ~ 0 ~ " 2~ ~ C G ~ ~E ~ 0 0 0 g g 0 g ~~ o 0 0 0 0 0 0 0 <( .., 'gO N q, M_ q, <5 N ~ 0 .... cD 05: _ "'1" CV') It) 'r"" 'r- ..- IJ) Z ('I) ~~ c: ~ E .~ :8 'g fI) ~B ~ .l ~~ 1?1! COt:: ~ zu..-='a. o <II ;:: "0 1l .g> Ii o E .. g " Ii 1'" NE [) :z&f 1"'1" o rr: 0 I ~ 8 0 0 0 o~ 0 0 ~E 0 "- <II 0 0 0 0" 0 0 o"s<( N '< ~ '-'!. ~ q, ri11 CC!. q, og!'.... M ,,-", ~ N ('I') M ~ .tl (j) ~ LO .- a... Z M ~ ~ >:' - C ~ 6 o ~ en ._ r-- C ID +-" III: "-'" .~ 0 .12 '" ~ TI 1? 1l o >. +-" C'.2 :;. C gel ~ >, '0 8!'i g- O ~_ <( c c ~~ ~ :;:; ~ ,!!,l ~~ Q),g g ~ u~ :!:, ~ rn ~ COP ~ 0- :~ "iii -o=> 'g ._ n. 0 .~ '" ell E '" (ij .... ffi ~ .D C E -<= +-,Q) Q) >, 2 0 0 c {j . S: 0 0 ~u.. ~ (/) 0 O~ l!1 f- -lJ:-~ <a ... () iU' u.. iU' Q) i:' iU' -<= iU' <(.s '~'~ ~ o 1S :> E'~ 0>2:> () :> g> :.:: !' E '" C :> <: !!l ell:> '" :> ._ >, 0 0 e ro ro J~ ~~ ro ~ roE c 00 -~"- o '- E Q) Q) Q) '- .- '- '-0 g {! fJ Q) EU +-'~ Q) 0 Q) ~ ~~ ! i of i8 i ~ ii ro II C <( u.. 0" 00 u.. ...., u..n..:r: ii:Q -\-\ --2- ME}~TJNG DATE: January 3, 2006 ITEM# !i~.- emm ''''....__......_''''''...._...._....... '" ...._m...." .........._...........". ......_..._....... .......__....."....._ ..._....... .., ..._..m.~..'" ....._..._... ""'......-......-..-...'" .....--.........". ........u....... .............-....... ." .-....... ........._....... .. ......._m.... ...."......_........._......." ....-..-.-..".."..., ...........-.-... CITY OF 1~'EDERAL WAY City Council AGENDA BILL SUUJECT: 2005-2006 Youth Commission Work Plan ...........................',,,.,....... .......................-....... CATEGORY: BlJDGET IMPACT: l2J CONSENT 0 ORDINANCE Amount Budgeted: $ 0 HESOLUTION 0 PUULlC HEARING Expenditure Amt.: $ D CITY COlJNCIL nUSINESS D OTHER Contingency Req'd: $ A TTACHM.ENTS: Committee action form dated December 12, 2005; Youth Commission Work Plan SUMMARY/BACKGROUND: The Youth Commission held a special meeting in October to develop a work plan for the 2005-2006 school year. A copy of the Work Plan is included for Council Review. ~ COUNCIL COMMITI'EE RECOMMENDATION: Motion to recommend to Council a "do pass" to accept the 5-2006 Youth Commission Work Plan and place before Council on January 3, 2006. PROI>OSED MOTION: "1 move approval ofthe Youth Commission 2005-2006 Work Plan as presented." ~ITYMANAGERAPPROVAL: furt~ ~ ~ u - -="='=-=' _.,,=,j~='=_. ~....=,',._'- .':=== (BIJTOW TO BE COMPLEl1ilJ BY (1TY CLERKS OFFICE) COUNClI, ACTION: D API>ROVEn COUNCIL BILL # D J)l-::NU:D 1 ST reading ~-,.--' D TABLED/DEFERRED/NO ACTION Enactment reading -'-'. D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # _...~,--_._.,. ".- RE-VISEb-05/10/2()~----------------------- . S.1) CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM . Date: Dccember 12, 2005 To: Parks, Recreation, Human Services and Public Safety Council Committee Via: David M~anager From: Aaron Moe, Recreation Coordinator CC: Mary Faber, Recreation and Cultural Services Superintendent Subject: 2005-2006 Youth Commission Work Plan Policy Question: Should the PRHSPS Commission approve the Youth Commission 2005-2006 Work Plan? Background: On October 20, 2005, the Youth Commission held a special meeting to develop a work plan for the 2005-2006 school year. The list of activities and events and their tentative schedule is listed as follows: 1. TUNE Nights - (November, February, May) 2. Adopt-A-Family - (mid-December) . 3. City-Wide Talent Show (March) 4. Teen Art Expo (March-April) 5. Youth Recognition Night ..- (April) 6. Battle ofthe Bands -- (August) 7. Special Events CoordinationlParticipation - includes: MLK Day, Tricks 'n Treats Festival, Teen Flashlight Egg Hunt, Federal Way Festival Days, Relay for Life, Adopt-a-Beach, Red White & Blues Festival, and Jingle Bell Brunch. (throughout the year) Options: 1. Approve the 2005-2006 Youth Commission Work Plan and place before full council for approval on January 3,2006 for approval.. 2. Decline the 2005-2006 Youth Commission Work Plan and request that the Youth Commission revise the proposed plan. Committee Recommendation Forward option _,.._ to the full City Council for approval on January 3, 2006 . b-\ 2005 - 2006 :Federal Way Youth Commission Work Plan 1. TUNE . . Hold three teen nights at Beamer High School in December, February, and May. . Chairs: Chelsea Friedman, Allison Palumbarit . Sub-Committee: Clancey Four Bear, Hanna Ory 2. Special Events . Support Recreation and other commission's special events through commission volunteer time. Events include: 1. Tricks 'N Treats Funfest, October 28 2. Jingle Bell Brunch, December 11 3. Martin Luther King Jr. Celebration, January 19 4. Easter Egg Hunt, March 25 5. Red White and Blues Festival, July 4 6. Adopt a Beach, June 7. Festival Days 8. Relay for Life, June . Chair: Sarah Kirsch 3. Adopt a Family . Sponsor a family during the holiday season. Dccember . Chairs: Kiley Martin, Shannon Bernardy . Sub-Committee: Anthony Hutchinson . 4. Talent Show . Sponsor and present an All-City Youth and Teen Talent show at Knutzen, family theater, March . Chairs: Allison Palumbarit, Hanna Ory . Sub-Committee: Cathrine Rawsthorne, Nelly Ava 5. Teen Art Expo . Work with the arts commission to recognize youth and teen artwork through display at Knutzen. Marchi April . Chairs: Hayley Johnson, Doris Jeong . Sub-Committee; Catherine Rawsthrone, Michelle Fernandez 6. Youth Recognition Night . Recognize outstanding FW youth hat Knutzen Family Theater. April . Chairs: Doris Jeong, Sarah Kirsch . Sub-Committee: Shannon Bernardy, Hayley Johnson 7. Battle of the Bands . Local teen bands perform for a concert competition. August . Chairs: Chelsea Friedman . . Sub-Committee: Allison Palumbarit, Clancey Four Bear, Anthony Hutchinson, Hanna Ory D-L MEETING DATE: January 3, 2006 ITEM# !L11:1-------- ..,. ,,,,,,,,,,,,..,,mm_.._m.._._m..__ mmm..".."""""""'" ....m. . ",,,,m._, .........._m_.__mm__ mmm.__.__m..___m.__m._mm._......_m_m._ m....m_._......_.._.._mm..__ ....m................... .m........"".....,...,.."'., ."..".,..,.."""""'.."..........."'.,....""""......_._....._... CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Parks Commission 2006 Work Plan ..,-.,..........-.......-......-.......-....... ....., "',.,.".,.~"..... ...............-- ............................._...... ',"'",,, """",..."". .... ..... mmmm............._. ........._............._.....__ .........................."".,.,.""..,.."...". "...,"',.",,,,,..,,...... . ...................................,...............................................................- CATEGORY: BUDGET IMP ACT: [SJ CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D )'UBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ . '" ,..""",.,,_, m............._.._._._...._ .................. .."'.".".''''''..,....."..,...._............_........._..-............-.....--.....-....-.-..--......-....... .. ... ."""" "" .... ,.....",,,,,,,,,..,,........ '''.............................................-.-.............- ............-..-....-.-..........-...--.....-......-......---..--.-...........----.-...--...-....-....-. .............--..-....-..-.....-....... ATTACHMENTS: Committee action form dated December 12,2005; Parks Commission 2006 Work Plan . ...................................-....--........-- ...........-...... . ..................................__ .....mm...mmmmm........._....... ...",..". .", .."..""""'".....,,. ...."""....".."....""...."".. """'..,,,.,,....,,....,,.,,.,,.... SUMMARY/BACKGROUND: The Parks Commission reviewed the proposed Work Plan on November 3, 2005. The Parks Commission approved the Work Plan during the December 1, 2005 Commission Meeting. A copy of the Work Plan is included for Council Review. ................-......,.,... .. ...............-.-.........---...-.....-.-....... .H'.."."""'" ...........-..-.....-....-.....--..-. ........".,..... . ...... ......._.........._~ ...........-.........-.......-.-..........-.-.-.--............-....... .Y COUNCIL COMMITTEE RECOMMENDATION: Motion to recommend to Council a "do pass" to approve the 2006 Work Plan and place before Council on January 3, 2006 agenda for approval. ..".............""" ...................................--.-........-....-. ............"...,."'"" ........................................-.............-..-.-.......-...-..-............-....... ............................... ...................... ..u."..............................................."'",.."'.......". PRO~OSED MOTION: "I move E of the Parks Comm' sion 2006 Work Plao as presented." _~._._ CITY MANAGER A)'PROV AL: ,_...x..=r=. ~'........;.i....".~-=::..,~._""""""::.-.-- (BELOW TO BE COMPLETh'D BY CITY CLERKS OFFICE) COUNCIL ACTION: D AI'PROVED COUNCIL BILL # 0 DENIED 1ST d" rea mg D TABLED/DEFERRRDfNO ACTION Enactment reading ~~.~.~. D MOVED TO SECOND READING (ordinances only) ORDINANCE # - ,...---..-..-..-. RESOLUTION # ~"_._.' _."._,_m . .._.."..__._ -- REVISED - 05/10/2001 -..... -~. ,,- . S, J-- CITY OF FEDERAL WAY . PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM ------------......---------.__..-,.,-,-,..~--,....----------.,--~ ~-,,'.,_.., .---. DATE: December 12, 2005 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: David MO~anager FROM: Donna Hanson, arks Recreation and Cultural Services Director SUBJECT: Parks Commission 2006 Work Plan ~--,.-"'-' -----""~_.,',._..,.__..,'-~._'--,.-_..._.~~~ .~-- Policy Question: Should the PRHSPS Commission approve the Parks Commission 2006 Work Plan? Background: After discussion and planning throughout the year, the Parks Commission reviewed the proposed 2006 Work Plan on November 3, 2005. On December 1, 2005. the Commission made final revisions and approved the document to be forwarded to the PRHSPS Council Committee. Major work elements of the Plan include the Park Plan Update, Community Center Fund Raising, French Lake Park, Downtown Public Space, and Camp Kilworth. The Work Plan . is reflective of the adopted 2006 budget. The proposed Work Plan is attached for review. Options: 1). 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CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2006 Arts Commission Work Plan .................._m.... ...................................................-..........-........."'. ..............-.....-....-..-- ................-....... .......... ......"',...... .....................................,......- ............._, ..........-.........-.........-..--....-.-....... CATEGORY: BUDGET IMPACT: [g] CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBIJC HEARING Expenditure Amt.: $ D CITY COlJNCII./ BUSINESS D OTHER Contingency Req'd: $ ..m.................._....... . . .. . .. ................................._......_ .............................................................m.......................................................................................~....._. .......................~ .....",>>"'. ....................... ,..,... "".""""""""'.,.,, ,....-.............. A TT ACllMENTS: Committee action form dated December 12, 2005; Arts Commission 2006 Work Plan ................-..........-.........-............. .................-...-......-...........-..-............-.............-...-..........-....... m...........__...._............_.._._.._....... ..,..".."""""""".."'..'" .........................-..... SUMMARY/BACKGROUND: The Arts Commission held a retreat in November to develop the proposed 2006 Work Plan. The Arts Commission approved the Work Plan during the December 1,2005 Commission Meeting. A copy of the Work Plan is included for Council Review. . ....................-......-....... ......................_........._m.... ............................-....... ,....""""'..,."'''..'''''.....,..,.. .. .....................................---...-.-....- ..............-.-..-........ try COUNCIL COMMITTEE RECOMMENDATION: Motion to recommend to Council a "do pass" to approve e 2006 Work Plan and place before Council on January 3, 2006 agenda for approval. . ...............-.......-....... ................................................-....... . . .. ... ........... ..................-.- .............-.-......-.........-.....-....-.-.......---.-........-.--.-..- ...................-..---.....-..-.....---.....- .............-..-....-....... . ....",,,,,,,,,,,,,,,,,,,,,,.v"',,,"'''' J'ROl)OSED MOTION: "J move approval ofthe Arts Commission 2006 Work Plan as presented." ~lYMANAGERAPPRO~AL: ~~- -- m m - -.---- ---,."''''..,.,-' _., ,"'u ~I>>d::=:':_,~ ~_. (BELOW TO BE COMPLETh?J BY CITY CLERKS OFl?ICE) COtJNCIL ACTION: D APPROVED COUNCIL BILL # 0 1 ST reading ..,. . -~~- DENIED - ._-,.,~.. D TABLEDrnJO?ERRED/NO ACTION Enactment reading 0 .. ~ MOVED TO SECOND READING (ordinances only) ORDINANCE # n'.'_.. ,-..- RESOLUTION # REVISEb - 05/10/2001 ~..~, .."~ . 5.C, CITY OF FEDERAL WAY . PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM -, --'~'~ ~~",'- ~..~._,- -, DATE: December 12, 2005 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: David ~anager FROM: Mary Faber, ecreation and Cultural Services Superintendent SUBJECT: Arts Commission 2006 Work Plan -'" '.'-. .- n_' ~' .. .- ~~'~'- Policy Question: Should the PRHSPS Commission approve the Arts Commission 2006 Work Plan? Backqround: The Arts Commission held a retreat on November 9 to develop the proposed 2006 Work Plan, reviewed a working draft at the November 17 Committee meeting and approved the Work Plan at their December 1, 2005 meeting. Primary work elements of the Plan include managing Community Center 2% for Art program, updating the Cultural Plan, hosting a writer's event such as a speaking engagement and maintaining on-going programs. The Work Plan is reflective of . the adopted 2006 budget. The proposed Work Plan and 2006 Budget are attached for review. Options: 1). Approve the 2006 Arts Commission Work Plan and place before full Council on January 3, 2006 for approval. 2). Decline the 2006 Arts Commission Work Plan and request that the Arts Commission revise the proposed plan. Committee Recommendation: Forward option _ to the full City Council for approval on January 3, 2006. A,~~"ttJ~!I\L(l)F'dloMM"':rl']j)!I!Y . I:/councilinfo/2006/ ACW orkPlan . 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([) m g: ~ 00 It )>5: 0101 ~ ELc "TI 0 01 001001 oeno"U~ )>oozen ClI) ([)([) '" __ ([)::l ([) ::l([):::l([) ([)(1)"05i'"'" C:::l::lO([) CO,< 0"0' l' '< '< 0'"' 0"' 0' . 0'" 0-0 ([) ::l::l co,. <"'0 c' 220:z 2 <g 2 <g2<g2 ([)$":2.::l1ij ~<g<g([)(ii !e. Z lI) II) ([) 0 ll) -. II) -. III -. ll) 3 3 ::l 5'.:2 -~. -. 3 3 L~ ~-< r> (% ~ <5 ~ <5.:2 <5.:2 gO' ~ 19 0' 6 <5 c5 gO'" :e s CD z. 3 c.... s: "" -; ~ 0 0 U -; ~ :::r (l)3 0 0'" E. II) )> '-J~~ 0 'CD og" < ([) '< 0 c . ([) g ~ ........... CD3.... ::r lO 03..... . c ([) 0' 0' IF> 0 ([) g: ,.... . , . ~ .... l: /JI G-L Arts Commission Budget 2005/06 'iiltl:~8g.~:f::~II:~m~;~!llgl:~::::::::::::::~'~ :-:~-:::~:~:.t:: ilm:[S911~;l:I.iIII;::I~R~!'1:::::::::::' :::::::::::::::: ::::-:I"':::::::::::::::::::::::::I:t:::I~II: ::::::I::-'::,:_::::::::::::.::::::::Ig! . 001 7200 352 573 22 001 7200 352 573 22 Part -Time Staf! Part-time Staf $400.00 $400.00 Office Supplies Office Supplies $250.00 $250.00 Books, Maps, Periodicals Books, Maps, Periodicals $150.00 $150.00 Operating Supplies Operating Supplies $250.00 $250.00 Food & Beverae:e Food & Beveral!e $500.00 $500.00 Consultants Consultants $1,100.00 $1,100.00 Per Diem and Meals Per Diem Meals $400.00 $400.00 Conference and Seminar Conference and Semina $700.00 $700.00 Advertising Advertisin12 $300.00 $300.00 Association Dues Association Dues $200.00 $200.00 ,:'::....'::::.,.,...:::;:://:(:: ':tt:::::::::///$01&11//:':::::: :::::::::::::::::.:.::.::::..:::.:::::::",:.::::': "::':':;::::::::::::,.:\c.:t:m'1!tttlMC::':.tt?//tHtt:::' :'//:::,:.:.:.:.:.:: ::::t::.:t:.::$4it~jMijttf:'ff::$I;:i!.M)ij: ,~~I::lgl:I;.:r::III~il~I:,~m~~'~m ::',,:::.:.:;...:::: ,~'ltj~'.E~lm~::~::IIItI~~::':",-I::':::::;.:~~:::::::::.::: :::':'::I~:::::~~,:,:.::::::~:::.::::r:::' ':.~:::::..::!9qj: :::'.:':':::;':.~:~.-::::::::::::::::::~t~: 001 7200352 573 23 001 7200 352 573 23 Exhibit Stipends & Materials Exhibit Stipends & Materials $1,000.00 $1,000.00 King County Perfonnance Network (Dance King County Performance Network $500.00 $500.00 Knutzen Family Theatre Concert Serie Knutzen Family Theatre Concert Series $2,050.00 $2,050.00 New Program Contracts New Program Contracts $1,000.00 $500.00 N ewsletter/FI iers/Promotion N ewsletler/Fli ers/Promotion $7,200.00 $7,200.00 Public Art Public Art $6 000.00 $6,000.00 Reeeotions Receptions $500.00 $500.00 . Red,White & Blues Festival Red,White & Blues Festival $8,450.00 $8,450.00 Arts Program Scholarships Scholarships $2,000.00 $2,000.00 Summer Sounds on the Beach Summer Sounds on the Beach $1,000.00 $1,000.00 Summer Arts Camps Summer Muscial Theatre $2,000.00 $2,000.00 Council Allocation/Contract For Services Contract for Services $27,200 $27,700 Cultural Plan Update Cultural Plan $37,059 $32,059 *Centerstagc CFS Allocation Additional Assistance to Centerstage $10,000 $5,000 ).:f:::: :'..::::'tt::(:::::'::::tt.t.t?,f,fifX.U.'ffff::(:::.. :.t....t'tt:t::rt:': lQ';959iiM :~::::.::::i$9&M9.1oD ,:/'; :tt:::::::':':'f? m<<UUOJil1PtOXAtiSf:::?: .::.:fffi\:::::::...: .:\i:.::m:m:i:?::r::: .i\i..:::::ff>::::r:: ..:m:.::::t"../:f:.:r:::: :..f...\.:~i)Q$ :: :{,.......t.r:WfJI ..::.:tmftmt~ . Administration Budget: $4,250.00 $4,250.00 Program Budget: $105,959.00 $95,959.00 ':':"':"':':';'):.:....:.m:/it':::::H':fm.m.m..OOU1%tM.~.f.:m.}m:::i\mr."tr....r~.~.:.::I:::::::: '" mffm.:....'mr..?::::"""'........'\i:.:.:.rr~tt::;:::"'" '....$.1:1:O'~1ijIUlt\ ...:tmi@ rt.m\.$.1:lm:'2Q~M!m *10,000 Allocation in 2005, $5,000 in 2006, reduced Cultural Plan funding k:/artscomlbudget/200506revised /2.05 . G-~ MEETING DATE: January 3, 2006 ITEM# It) tL .__.__m.m .......,..,.........mm._._.__m._._..__.__.._....... _....................................-.._-~---- ......................................................._.__._._.______m_mm.____ ......m"......... ....,.".............. .m.......m............._._....._m....m____._m.____m.__m_mm__..__... ........,................ CITY OF FEDERALW A Y City Council AGENDA BILL SUBJECT: CITY COUNCIL COMMITTEE APPOINTMENT CONSIDERA nONS ... .........__..._...._.....__ ...........",.,..,...~ .,..~._._...._.._......__._...........".......,"''' "...,_,.".._.._____.._._._.......~.~.......,'"........."'...".n_.."'"."',.,."""'''''''''''''''''''"...~,~.""..~,.~".,',.,..". "",. "....................... ... ....................................._..._..._........_._m......mmm............................................_......___..___.___......._......_....... CATEGORY: BUDGET IMP ACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ rzI CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ . ............._.._---_.....~ ...........". """'.,.,..,....-......--..-....-.-......" .......,..,.,""''''~.,.".'''~....~._------_._--_._.__.__.....~._...... ...............-.....- ...............-...........-.- .........................-.-.-...-..--...-.---.-....-.-.-----.-.--..... .............-........-..............................-..-.......--............- ............-.-... ATTACHMENTS: None ,..,."".,...,-.-............--..-..............,."......"'...., .........-.---..........-......... ''''''''".,.._,-_.._..._---_._.._--_...._.~~...........~......."......,...,...,"""~."......_.."...__....,_....._._..._....._~,....~..._--.----...".'".,.......,.. .....,..,...,.,"',."".. ""...."".,,,.,..,......,... "...",,,,,,.,.....,.,... "................................ ........................., ,.. ..,....,.""",." SUMMARYIBACKGROUND: Pursuant to Council Rules of Procedure, Section 21, the Mayor makes committee appointments each January, taking into consideration the interests and requests of individual Councilmembers. Members, serve one-year terms, with each committee consisting of three members. The following committees have been established: . Finance/Economic Development/Regional Affairs (2) Land Use/Transportation (3) Parks/Recreation/Human Services/Public . Safety There may also be appointments other community and regional committees which have city appointment authority. Attached for your information is a list of the current committee assignments. ...........___.._._......._._...~......,",......"''''"..,~._..._...._._.............,'.."'.."m''''''''''.._.........._....___._~......~................."....".",...,,,.."'.,.,,,,.,,,,.,,.,...,-....,...__..-.-..-..~~~-._--.-.,.,.~~,,,..,..."".....,..,....."..,.....,...."'.....,..",...,,,,,..,,,.. ,.,.",.,..",... ."".,."...,...,."...,,,,,,,,,..... ""'''''''''--'---''-'''--''--'-''-''-'''-' CITY COUNCIL COMMITTEE RECOMMENDATION: n/a ............."..,,, .... .......-.--..-.-...........-....."""....."...,...-.-.--....--.....- ..................,..........,.....".-.-----------..-..-..--..----..........._.__._.,......,.........,~_..~..~,~.....__.__._--_._- ....-------.-......-...---...--.--.........-..-...--.-.....- ......................... .-...... PROPOSED MOTION: n/a - Councilmembers are asked to indicate their preferences for appointment to the various committees within the next two weeks. The Mayor will then make committee appointments at the next regular meeting on January 17,2006. CITY-~AGER:u.~R~V~~fi ~ .~ ~ - ------ ----- . I.~.~ura Hath~~~~"'Mayor Appointments 0601.doc ,._~~~:~: .~ II:. . II:: =~'=~~'" -".= -page1J .~~~~--- _._"'~w___ -_.~. -~_.- Regional Forums Requiring Mayoral Appointment - January 2006* City f Lakehavcn 2 memhers Varies Dean Liaison Committee McColgan & Jim Ferrell City f School District 2 members Varies Dean Liaison Committee McColgan & Jeanne Burbid e City f Chamber 2 members J st 'nmrsday at 7:30 a.m. Dean Economic Development & City in Federal Way McColgan. Committee Manager Jack Dovey, & , David Moseley Highline Forum J member Last Wednesday al2:30 Linda Kochmar Replaced the Airport Communities Coalition_ &1 p.m. & Eric Faison optional (all.) alternate HOME f Regional 1 member Varies; usually two Kelli Forwards HOMEfRAHP recommendations to Aflbrdable Housing meetings per year for a O'Donnell JRC (see below). Most mayors/appoint a Program half-day each staff person. (HOMEfRlIAP) Committee Jail Assembly I member Once per year, usually by Jim Ferrell Provides guidance to staff managing cities' e-mail jail contracts with King County and Yakima County - issues include budget. assessment. work program, disposition of jail property, new misdemeanant facility, fIscal agent, and other olicies as necessa I . lliura Hatha~'a' ~"rJf~~ ~li'~intments"56o'rdoc~'''"' ~.~ .'"'' "", .~""~ ',",.~-,,"-, ,. '''''''@''.,=._.='-'%.''':'::::~::= ~9i1] .",",,,,",,,,,,,,",.,.." : 'L._. y ,._,pl?".__,_.,=.,.,.==_"..,... .....,. ,,,no '-",=..~""""",,_.,.,....=_,,~_~,_,._. .,.... ,.. ""n_.'._."@ _&",,,.,..---.- ~.,~,~.,-,.,~,~~ Joint Recommendation I alternate 4'h Thursday at 9:30 a.m, Jemme Allocates CDBG, HOME, and other fimds. . Committee (.IRC) at Boeing Field Burbidge Federal Way shares two seats and one altcmate scat with Renton and Shoreline. Federal Way will have the alternate seat in 2006. Lodging Tax Advisory Imembcr 2nd Friday at 8: 00 a_m_ in Mike Park Committee (LTAC) (chair) Federal Way Potential Annexation 2 members Varies Erie Faison & Area (PAA) Steering Linda Kochmar Committee Puget Sound Regional I member 4th Thursday at 10:00 a,m, Dean Council (PSRC) &1 in Seattle McColgan & Executive Board alternate Eric Faison (alt. ) South County Area I member 3nl Tuesday at 9:00 a,m, in Jeanne Transportation Board &1 various cities Burbidge (SCA TBd) altemate South King County 1 member 2nd Thursday at 12:00 Jemme Human Services Forum noon in January, April, Burbidge July & October in various cities Sound Transit .Executive 2 nlembers Inactive Dean Advisory Committee McColgan & Jcanne Burbidgc Suburban Cities I member 3"' Wednesday at 7:00 Jim Fcrrell & Association (SCA) &1 p:m. in Renton Dean Public Issues Committee alternate McColgan (PIC) (alt) Valley Com I member Twiee pcr ycar in Kent Dean Mayor is automatically a member, but may Administration Board McColgan appoint a Councilmember or the City . Manager instead, 2 _.^= ^"M~' , "y ~ ~, . MEETING DATE: January 3, 2006 ITEM# IOh ...._"---_.~~....__.._~_............._"-_.__._----_......._._-_.._...-........-.......-...- "'~..~...~u_~.....__ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Proposed 2005-2007 Collective' Bargaining Agreement with the Federal Way Police Support Services Association .__.._._.~~.....y........."..."..",.....~_______.__.~~~Y'UM"U"'U"''''''''W',..~~__ ~~n...wn..~_.~....._._........................_.yft..n..,.......",..ft''''Y'U''''''''Y'''''..........~,._~..._.M~.......~.~~ CATEGORY: BUDGET IMPACT: 0 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ X CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ 'n,~.~__._._.._.-----""""'~_'''M'''''''N'U"..ft...",....._,,~""_~..______~'~~""""""'''N.......n...'.......................n..n"''~.........''n.n~"n..~_n'n_n...........~_...~~~~ ---~.._._-,._~~.,~.~.~,."" ATTACHMENTS: Proposed 2005-2007 Collective Bargaining Agreement with the Federal Way Police Support Services Association. ._._...........__..",.."..........."~""~--~..~....~..~~~_.........,,........."."""''''-'"- _~"~~..nn..........._._.,",..,~,..y_............................_...~._.....~..._~...~~~.~.~~__~~_ SUMMARYIBACKGROUND: ill December 2004, the City and the Federal Way Police Support Services Association ("PSSA") commenced negotiations for a successor collective bargaining agreement because the existing agreement .ir~d ?n December 31, 2004. The attached proposed agreement is a culmination of several months of collaborative obatlOns. Due to budget shortfalls, Council's direction was to bargain for some relief on the spiraling health care costs. The parties worked diligently and collaboratively to come to the proposed 2005-2007 collective bargaining agreement with the assistance ofa mediator.. The duration of the proposed agreement is three years. The financial impact of the proposed agreement includes: (1) enrollment of all members in A WC PPO health insurance effective 1/1/06; (2) salary adjustment back to 1/1/05 of .63% for 2005; salary adjustment for Records Specialist of 6.0% and of 4.0% for all other PSSA positions for 2006; and 90% of the Seattle-Tacoma-Bremerton CPI-W Index, Mid- Year Average, (2005-2006) for 2006; (4) phase out ofP3 payment; (5) elimination ofaccredation pay for all positions; and (6) the Community Relations and illfonnation Specialist position will receive 3.0% on call pay. The City's bargaining team recommends that Council approve the proposed 2005-2007 collective bargaining agreement with the Federal Way Police Support Services Association. -~..~~..__.._~,~y.._'~"-~- ~_'m"_M"~'__ ~._.__y_n_M..n...ft..__~...,~_ CITY COUNCIL COMMITTEE RECOMMENDATION: N/A ..".........._~-~.. __._~~~..~~~_.........._.....'..."'.~n'.."u._._.._....._'..n....'........n......'.__~n__....M..__....._.nn""_....._..._~ _"~'~"~"'~"'_"'_"M"M""'_'~'UM.'M'''''''_'''''''''M''..n.....nm'.."~._..._._. PROPOSED MOTION: "I move approval of the City of Federal Way and Federal Way Police Support Services Association Collective Bargaining Agreement 2005-2007. jrr~~o~L.~~~---~ - (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) . COUNCIL ACTION: 0 APPROVED COUNCIL BILL # D DENIED 1 ST reading D TABLEDIDEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 K:\\AGNDITEN\2005\PSSA CBA . . -----.. . CITY OF FEDERAL WAY AND POLICE SUPPORT SERVICES ASSOCIATION PREAMBLE The collective bargaining agreement (the Agreement) herein contains the entire agreement between Federal Way Police Support Services Association (hereinafter called the Association) and the City of Federal Way, Washington (hereinafter known as the City). The purpose of the City and Association in entering into this agreement is to set forth their complete agreement with regard to wages, hours and working conditions for the employees in the bargaining unit. ARTICLE I - RECOGNITION AND BARGAINING UNIT Section 1.1 Recoanition of the Unit . The City recognizes the Association as the sole and exclusive bargaining representative for the bargaining unit described as all full time and regular part-time special commission and non-commissioned employees of the City of Federal Way Department of Public Safety, excluding supervisors, confidential employees and all other employees. The Association agrees that Records Supervisors shall be excluded from the bargaining unit, and the City agrees to withdraw its pending Unit Clarification Petition effective the date of ratification. (PERC Case No. 19716-C-05-1245) Section 1.2 Bulletin Board The City shall permit the use of a bulletin board by the Association for the posting of notices relating to official Assodation business, so long as the notices posted are not inflammatory or otherwise detrimental to the operation of the Department. Section 1.3 Association Officials Release Time A. Time off with pay shall be limited to regular negotiations sessions between the City and the Assodation negotiating team members during their scheduled duty hours, Up to a limit of three members off with pay at a time. B. The Department shall afford Association representatives a reasonable . amount of time while on-duty to consult with appropriate management officials, Association counsel and/or aggrieved employees, provided that Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 1 the Association representatives andlor aggrieved employees contact their . immediate supervisors, indicate the general nature of the business to be conducted, and request the necessary time off. Such time off will not be allowed whenever the City reasonably determines it will interfere with Department operations, and Association representatives shall not use excessive time in handling such responsibilities. The Association shall give the City as much advance notice as reasonably possible of such time off requests. ARTICLE 2 -MEMBERSHIP AND DUES DEDUCTION Section 2.1 Dues Deduction The parties agree to the following: 2.1.1 The deduction of monthly dues uniformly levied by the Association for those employees who elect to become members of the Association and who request in writing to have their regular monthly Association dues deduction checked off on the basis of individually signed voluntary check-off authorization cards; 2.1.2. All employees who elect not to become members of the Association shall, . in lieu of Association membership, as a condition of employment, pay to the Association a regular monthly selVice fee equal to the Association dues schedule in effect for that employee as a monthly contribution towards the administration of this agreement. Such fees shall not exceed the maximum agency fee allowed by law. Employees failing to honor their union security obligations shall be discharged after thirty (30) days written notice, at the request of the Association; 2.1.3 Each month, the City shall remit to the Association, all dues deducted together with a list of employees and the amount deducted from each employee. The City agrees to notify the Association of new employees within thirty (30) calendar days of the date of hire. 2. t.4 Hold Harmless. The Association agrees to defend, indemnify and hold the City, its officers, directors, employees and agents harmless from any and all claims, demands, actions, and liabilities (including attorney's fees) arising from resulting from or connected with the City's compliance with this Article. 1111 1111 . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 2 . ARTICLE 3 - EMPLOYMENT PRACTICES Section 3.1 Seniority Definition For purposes of shift bidding, vacation bids, and layoff and recall, seniority shall be defined as the employee's length of continuous service within their classification. For all other purposes, seniority shall be defined as the employee's length of continuous service with the City's police department Seniority shall be broken by resignation, termination for cause, layoff without recall for a period of 12 consecutive months, illness, injury or other leave of twelve (12) consecutive months. Section 3.2 Lavoff Should it become necessary due to budgetary conditions, lack of work, or any other reasonable cause, to reduce the number of employees in this unit, the following basic provisions will apply: A. Order of layoff shall be determined by job classification. Regular employees will be retained on the basis of job performance. Relative job performance will be determined based upon relative qualifications, experience, and job performance evaluations. If job performance is . equal, seniority in the classification will be the determinative factor. B. Employees affected by the reduction in force shall receive thirty (30) calendar days notice of such layoff, or pay in lieu thereof. Section 3.3 Establishment of Reinstatement Reaister A. The names of employees who have been laid off shall be placed upon a reinstatement register for the same classification from which laid off. This reinstatement register shall be in effect for one (1) year from the date of layoff, and shall take priority over other hiring or promotional lists. B. Refusal to accept a raca" from the reinstatement register for employee's former classification shall terminate all rights granted under this Agreement, and the employee shall be removed from the register. C. Order of Reinstatement - If a vacancy is to be filled from the reinstatement register, recall shall be made on the basis of length of service within the classification. The regular employee on such register who has the most service credit shall be first reinstated. . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 3 Section 3.4 Emplovment Status When Reinstated . In the event a employee leaves the service of the City due to a reduction in force and within the next year the City rehires said former employee in the same classification to which assigned at the date of reduction, such employee shall be placed at the step in the salary range which the employee occupied at the time of the reduction. Section 3.5 Non discrimination It is agreed that the City will not discriminate on the basis of age, sex, marital status, race, creed, color, religion, national origin, ancestry, disability or activity protected by RCW 41.56. Section 3.6 Personnel Files All personnel records are maintained in compliance with the laws related to public records. Each employee is entitled to review and have photocopied his or her personnel file and/or police department personnel file. An employee shall have an opportunity to submit a letter to the file, responding to or supplementing information contained in his or her file. Upon receiving a request for all or part of a personnel file, the affected employee shall . be notified of the request, and the information shall not be released for a period of three (3) business days from the time of said notification, except upon service of a court order or subpoena properly recorded and signed by a judge or magistrate demanding immediate release. Section 3. 7 Emplovment References Unless othelWise required by a valid court order or by law, at the written request of the subject employee, or whenever the employee provides a written release to the prospective employer, the City will furnish prospective employers with only the following information about past or present employees to persons outside the City of Federal Way: Dates of employment. Current job title or job title at the date of separation. Verification of salary information. A copy of all requests for any information regarding past or present City employees shall be sent to Human Resources. 1111 / II / . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 4 ARTICLE 4 - HOURS OF WORK AND OVERTIME . Section 4.1 Hours of Work The normal work schedule for employees covered by this agreement shall not exceed 40 hours of work in a seven (7) consecutive day period. The work week will commence at the beginning of day shift on Sunday and end with completion of Saturday night's graveyard shift. Where reasonably possible, the employee's work schedule shall be posted at least thirty (30) days prior to the beginning of the applicable work period. The normal work schedule for all employees covered by this Agreement shall be designed with a minimum of a 30 minute (maximum 60 minute) non-paid lunch period, except that uniformed PSOs with assignment to patrol will receive a 30 minute paid lunch. Any employee that has their lunch interrupted, and is unable to work out an alternative time with their supervisor for the lunch break, will receive compensation for the lunch period for that day. The City will work in good faith with the Association and employees to ensure that employees are able to receive their meal period. The work schedule shall be four consecutive ten (10) hour shifts followed by three (3) consecutive days off. Provided, this work schedule may be altered by mutual agreement between the City, the Association and the employee. . Scheduling changes may be made where there is a reasonable operational need. Mutual agreement is required before changes to the length of shift in a classification. Except in emergencies, the employer will provide a minimum of seven (7) days notice before any schedule change. Employees shall receive one and one half the regular rate of pay for all mandatory shift changes with less than seven (7) days notice, through the notice period. The Employer will bargain with the Union before implementing any schedule configuration other than ten hour shift. Section 4.2 Overtime A. All overtime shall be compensated at a rate of one and one-half (1.5) times the employee's regular hourly rate. Overtime is defined as hours worked, together with holiday, vacation, sick leave or compensatory time hours, in excess of: 1. the regularly scheduled shift for full time regular employees within a twenty- four (24) hour period OR; 2. over eight (8) hours per day for part time regular employees OR; 3. over 'forty (40) hours in a seven (7) day week. B. In all cases overtime will be computed to the nearest one-quarter (1/4) hour. . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8. 2005 5 C. Overtime and premium pays shall not be duplicated or pyramided. Compensation shall not be paid more than once for the same hours under the . provisions of this Agreement. Section 4.3 Comp Time in Lieu of Pav for Overtime Upon receiving concurrence of the City, an employee may elect to receive compensatory time in lieu of overtime pay. Compensatory time is accrued at the rate of one and one-half (1.5) hours for each hour of overtime worked. Compensatory time may be accrued to a maximum of eighty (80) hours. Compensatory time in excess of eighty (80) will be paid as overtime. Upon termination, unused compensatory time will be paid at the current rate on the final paycheck. Section 4.4 Overtime Minimum.. Call Back/Court Time Employees "called back" to work (including court appearances on behalf of the City) shall receive a minimum of two (2) hours pay at one and one half time the regular rate for the work for which they were called back. Call back occurs when the employee has finished his/her last regular shift but before beginning the next regular shift with less than twelve hours notice; or when requiring an employee to report on his/her day off. When an employee, not scheduled for call back, is called with less than one hour notice the pay calculation shall begin from the period when the employee is notified. When an . employee, not scheduled for call back, is called with more than one hour notice but less than twelve hours notice the pay calculation shall begin from the time the employee leaves his/her residence. When an employee is scheduled for call back or receives more than twelve hours notice the pay calculation shall begin when the employee actually reports for work. Employees called back may be required to perform other duties for the duration of the minimum guarantee if the duty necessitating the call back does not take the full two hours. Section 4.5 Shift Bidding Records specialists and patrol field PSO's shall be allowed to bid for shifts within their respective classifications by seniority. For patrol field PSO's, the bid cycle shall be for a period of twelve months, as determined by the City. For Records, the bid cycle shall be for a period of six months, as determined by the City. The City reserves the right to assign or transfer an employee from one shift to another, where reasonably required by operational considerations. I11I IIII IIII . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 6 . ARTICLE 5 - MANAGEMENT RIGHTS Section 5.1. The Association recognizes the right of the City to operate and manage its affairs in all respects in accordance with its lawful.authority. The City retains the authority that the City has not expressly delegated or modified by this Agreement. Section 5.2. Management rights and responsibilities shall include, but are not limited to, the following examples: 1. The City and the Department shall retain all rights and authority to which by law they are entitled. 2. The City shall have the authority to organize and reorganize the operations within the Department. 3. The Association recognizes the right of the Department to enforce the Department Rules and Regulations, and operational procedures and guidelines. 4. The City has the exclusive right to schedule work and overtime work as required in the manner most advantageous to the City, consistent with the applicable provisions of this Agreement. . 5. The City has the right to assess an employee's performance of their job. 6. The City has the right to: a. discipline, demote, suspend, and discharge non-probationary employees for just cause. Scheduling of disciplinary days off will be at the convenience of Department operations. b. to discharge probationary employees for any reason. Employees who are discharged before completing their probationary period shall not have access to the grievance procedures of this Agreement to protest or challenge the discharge or the reasons therefor. c. to recruit, hire, promote, fill vacancies, transfer, assign, and retain employees. d. to layoff employees for lack of work or funds or other legitimate reasons. 7. The City has the right to determine business hours, to determine the starting and quitting times, and to discontinue work that would be wasteful . or unproductive. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 7 8. The City has the right to control the Police Department budget. . 9. The City has the right to determine the methods, location, means and processes by which work shall be accomplished. 10. The City shall have the right to take any and all actions necessary in the event of an emergency. Section 5.3. The parties recognize the City may perceive a need to make operational changes in areas that are not covered by the above management responsibilities, and that are not otherwise explicitly covered by this Agreement. In the event the City desires to make such a change (in a mandatory subject of bargaining) the City shall give the Association at least ten (10) days notice of the desired change. The Association may request bargaining of the issue, and the City thereafter will meet with the Association in an effort to resolve the issue. Should resolution not be achieved, either party may request the assistance of a PERC mediator and the parties will mediate for a period of thirty (30) days. Ultimately, the City may implement the change, after bargaining in good faith and impasse is reached. ARTICLE 6 - SICK LEAVE Section 6.1 Accrual and Usaae . Sick leave shall be accrued by regular, full-time employees at the rate of eight (8) hours per month. Regular, part-time employees shall accrue sick leave on a pro-rated basis in the same percentage as the employee's average weekly scheduled hours relate to a forty (40) hour week. An employee may accrue up to 720 hours in his or her sick leave account. Sick leave is to be used in cases of illness, accident or other conditions which require medical treatment or supervision and require medical treatment or supervision and require an employee to be absent from work. Sick leave may be used to care for an employee's own health condition, to care for a dependent child (including dependent step-child or foster child) under the age of eighteen (18) with a health condition that requires treatment or supervision, a spouse, parent, parent-in-law, or grandparent of the employee who has a serious health condition or as more particularly established in WAC 296-130. Sick leave may also be used for the care, treatment and preventative health care of the employee and dependents. The parties agree that sick leave should not be abused, and that such abuse is cause for discipline. Section 6.2 Bonus and Cashout Employees who, during the twelve (12) month calendar period, defined as January 1 . through December 31, do not use sick leave, will receive eight (8) bonus hours of Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 8 vacation. Employees hired after January 1 will not be eligible until they have satisfied . the above definition of a calendar year. An employee whose only use of sick leave was a donation of accrued sick leave as provided under the City's guidelines for shared leave is eligible to receive the bonus day. ARTICLE 7 - HOLIDAYS Section 7.1. Holidavs Observed The following holidays shall be considered as holidays for full time employees: New Years Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day 'after Thanksgiving Christmas . Floating Holidays (1) Section 7.2 The floating holiday will be scheduled like a vacation day, at a mutually agreeable time. Section 7.3 The decision of whether an employee will be required to work onan observed holiday will be made by the City. An employee who is required to work on an observed holiday as set forth above shall receive his/her regular rate of pay for hours worked, except that, an employee who is required to work on either Thanksgiving, Christmas, New Year's Day or an additional day each year to be designated by the City prior to December 1 of the previous year,) shall be paid at time and one half for all hours worked. Section 7.4 Commencing January 1 of each calendar year all employees shall receive a bank of eighty holiday hours (8 hours X 10 holidays). All employees shall make reasonable efforts to expend their banked holiday hours prior to the end of each year (December 31). Employees may use their banked holiday hours in increr:nents no smaller than two hours, and shall use all banked holiday hours prior to using any vacation hours. Banked holiday hours shall be used on a first earned, first out (FIFO) basis. . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 9 In the event an employee does not use all of his/her banked holiday hours prior to . December 31, the employee will forfeit the remaining banked holiday hours, except that an employee may carryover unused banked holiday hours until June 30 of the following year, if: A. the employee makes a reasonable effort to use his/her banked holiday hours/pay, the employee is denied the opportunity to use banked holiday hours/pay by his/her supervisor, and the employee has written documentation of said effort in the form of completed Department leave request forms reflecting that the use of banked holiday hours/pay had been denied by the employee's supervisor, and/or B. the employee was prevented from using banked holiday hours/pay because of approved leave resulting from military service, long term disability, work related injury, or a similar reason. If an employee is unable to schedule banked carry-over time to be used by June 30th of the following year, the Deputy Chief shall attempt to schedule the banked carry-over time prior to June 30th of that year. If the Deputy Chief is unable to schedule the banked carry-over time by June 30th of that year, the City shall, upon the employee's next regularly scheduled payday, cash out the hours that cannot be further carried-over under these provisions at the employee's then-current rate of pay. An employee whose work schedule is other than an eight-hour day may use accrued . vacation leave or compensatory time to supplement the holiday pay in order to receive the entire workday off with pay. ARTICLE 8 .. EDUCATION ALLOWANCE Section 8.1 General Policy A. The City recognizes the need to encourage and promote educational opportunities for employees. The City will reimburse personnel for costs incurred in receiving approved education upon satisfactory completion of such education to the extent covered by the City's education reimbursement policy. Eligible costs include: 1. Tuition; and 2. Books. B. If an employee is attending an accredited State institution, the employee shall be reimbursed based upon that institution's tuition schedule. If an employee is attending a non-State supported institution, the employee shall be reimbursed on . the basis of the University of Washington tuition schedule. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8. 2005 10 . C. Continuing Education Incentive AA- $30.00 per month BA- $60.00 per month In order to receive this premium, the degree must be in a field of study related to the employee's assignment, as reasonably determined by the Department. In addition the employee must fulfill a continuing education requirement of at least one Department approved college class per year or 20 hours of pre-approved specialized training over and above Department mandated training. The decision of whether to attain this incentive is discretionary with the employee, and all time spent travelling to and attending classes shall be on the employee's own time. The City's education reimbursement program shall apply to the Association, and should the City fail to fund the program, such that the employee can not receive reimbursement for the tuition, the continuing education requirement shall be waived for that year. ARTICLE 9 - VACATION Section 9.1 Vacation . Members of the bargaining unit shall receive annual leave benefits as follows: ANNUAL COMPLETION OF: VACATION HOURS: Through end of year 5 96 hours Upon beginning of year 6 120 hours Upon beginning of year 11 144 hours Section 9.2 Schedulina Annual Leave - Seniority Basis During January, the Department shall conduct a bid for vacations for the following year. . . The bid shall be by seniority, and conducted by division and shift. All vacation bid requests shall be for work weeks. Vacation requests submitted subsequent to the vacation bid shall be considered dependent upon Department needs on a first, come first served basis. The City shall make the determination of how many employees may be on vacation at anyone time. If the City cancels vacation once it has been approved and the affected employee has incurred non-refundable expenses in planning for the same, the employee shall be reimbursed by the City for those expenses. Any employee called back to duty once vacation has begun shall be reimbursed for any additional transportation costs incurred . in returning to duty. Police Support Services Association Collective Bargaining Agreement 2005~2007 December 8,2005 11 Section 9.3 Payout . Upon separation, all vacation hours accrued will be paid at the regular rate of pay. Section 9.4 Maximum Accrual A. An employee may not carry over to each subsequent calendar year more than two hundred forty (240) hours of vacation. S. Upon the effective date of the termination of an employee's employment, such employee shall thereupon be entitled to a sum of money equal to the employee's current straight-time hourly rate for any accrued unused vacation leave time, which shall be paid on the employee's final paycheck, up to two hundred forty (240) hours maximum. C. The City will schedule vacations, consistent with Department needs and coverage. ARTICLE 10 - PENSIONS Pensions for employees and contributions to pension funds will be governed by . Washington State Statute. ARTICLE 11 ..BEREAVEMENT AND OTHER LEAVES Section 11.1 BEREAVEMENT. Employees may take up to twenty-four (24) hours of bereavement leave for a death in the employee's immediate family. For purposes of this section immediate family is defined as a spouse, siblings, children, grandparents, grandchildren, in-laws and parents. At it's option, the Employer may construe this definition more broadly to include other persons living in the employee's household, or to established relationships having attributes to familial ties. With advance Department Director approval, up to an additional fifty-six (56) hours of sick leave may be utilized in these situations. With Department Director approval, an employee may use sick leave, not to exceed eight (8) hours, to attend the funeral of close friends or other relatives. Section 11.2 PERSONAL LEAVES A personal leave of absence is a privilege the City may extend to qualified regular full- time and regular part-time employees for specific periods of time under certain . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8,2005 12 . circumstances. It allows an employee to take time off from work for personal reasons (see also 11.5 Military Duty). All such leaves are taken without pay. A leave of absence must be requested in writing and submitted to the employee's immediate supervisor and department director for a recommendation as soon as the need for such a leave is known. The department director shall then forward the request to Human Resources for review. Only the City Manager may grant or deny any such personal leave requested. The employee may request or may be required by the City to use accrued vacation or compensatory time to offset loss of pay during the leave. No benefits such as vacation or sick leave are earned while on unpaid leave. Employees on leave may return early from leave if they notify the supervisor in advance. Failure to return from leave on or before the agreed upon date, however, will result in termination. An unpaid leave of more than thirty (30) calendar days will affect an employee's review dates. These days will be adjusted forward until the employee has completed as many days of continuous employment as the length of the leave of absence. An employee normally will be assured of returning to his or her position for a leave of absence of one hundred eighty (180) days or less in duration. Because of staffing requirements, however, it may be necessary to fill the current position for a leave of absence in excess of one hundred eighty (180) days. In this event, efforts will be made to place the employee in an available, open, comparable position. . During any unpaid leave of one hundred eighty (180) days or less, an employee may continue his or her group insurance coverage by prepaying on a monthly basis the premium plus two percent (2%) during any affected period of the leave. Sick leave accrual shall not be used for non-medical leaves of absence. Section 11.3 LEAVE OF ABSENCE - MEDICAL - NON-FMLA Medical leaves of absence may be granted for regular full-time and regular part-time employees who are unable to perform their job duties due to an illness or an accident and who are ineligible for or have exhausted FMLA leave. This medical leave of absence requires a doctor's certification and cannot exceed one hundred eight (180) days total, including any FMLA leave. During medical leave, the employee may receive previously earned sick pay and earned but unused vacation benefits. A written request for a medical leave of absence must be returned to the department director along with a doctor's certification indicating the nature of the medical problem and the anticipated length of absence. A medical leave of absence may be extended, upon a written request, accompanied by an explanation from the employee's doctor of the need for an extension peri,ad. Even with an extension, however, a medical leave cannot exceed one hundred eighty (180) days total, including FMLA leave. . Employees returning from a medical leave of absence must provide a doctor's written certification of their ability to return to work. The City reserves the right to require an Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 13 examination by a doctor of the City's choice. Employees returning from a medical leave . of one hundred eight (180) days or less return to the same position or a similar position of like payor status, provided however, that the employee remains subject to legitimate job changes or layoffs that would have occurred even if they had not been on leave. During the paid medical leave of absence, the City will pay its portion of the employee's group insurance premiums for up to six (6) months total, including during FMLA leave. An unpaid leave of more than thirty (30) calendar days will affect an employee's review dates. These days will be adjusted forward until the employee has completed as many days of continuous employment as the length of the leave of absence. Section 11.4 SHARED LEAVE The City's currently existing shared leave policy will be available for the duration of this Agreement Section 11.5 MILITARY LEAVE Any employee who is a member of the Washington National Guard or a federal military unit is entitled to leave from his or her duties as provided for by law, and shall be paid as required by law. An employee shall provide the City with notice of the leave as soon as the employee learns of the assignment, and shall furnish the City with a copy of . his/her orders. A military leave shall be limited to the time of the military assignment. ARTICLE 12 .. CITY SUPPLIED EQUIPMENT A. The City shall provide any federal and/or state required safety gear and apparatus. B. Employees who suffer a loss or damage to personal property and/or clothing in the line of duty shall be reimbursed for such loss or damage by the City, provided a claim is filed with the C~ty. Loss due to neglect, negligence or abuse by the \ employee shall not be considered for reimbursement, nor shall damage caused by normal wear and tear. Reimbursement shall be limited to personal property with a reasonable and ordinary value (Le. - no Rolex watches). c. The City shall provide an annual uniform shoe reimbursement for uniformed employees of up to $100 per year. IIII IIII . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 14 ARTICLE 13 . SAVINGS CLAUSE . If any article of the agreement or any addenda hereto should be held invalid by operation of law or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any article should be restrained by such tribunal, the remainder of the agreement and addenda shall not be affected thereby and the parties shall enter immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement of such article. ARTICLE 14 . ENTIRE AGREEMENT The agreement expressed herein in writing constitutes the entire agreement between the parties and no oral statement shall add to or supersede any of its provisions. The parties acknowledge that each has had the unlimited right and opportunity to make demands and proposals with respect to any matter deemed a proper subject for collective bargaining. The results of the exercise of that right are set forth in this agreement. Therefore, except as otherwise provided in the agreement, the City and Association, for the duration of this agreement, each voluntarily and unqualifiedly agree to waive the right to oblige the other party to bargain with respect to any subject or matter specifically covered by this agreement. . ARTICLE 15 . PERFORMANCE OF DUTY Section 15.1 Non.Strike Provisions . Nothing in this agreement shall be construed to give an employee the right to strike and no employee shall strike or refuse to perform his assigned duties to the best of his ability. The Association agrees that it will not condone or cause any strike, slowdown, mass sick call, or any other form of work stoppage or interference to the normal operation of the Federal way Police Department. ARTICLE 16: GRIEVANCE PROCEDURE Section 16.1 Grievance Procedure Steps. A. Any grievance that may arise between parties concerning the application, meaning, or interpretation of this Agreement, shall be settled in the manner prescribed by this grievance procedure. B. A "Grievance" is defined as a claim or dispute by an employee, group of . employees, or the Association concerning the interpretation or application of the Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 15 provisions of this Agreement. Nothing in this procedure shall prohibit an . employee from discussing a complaint directly with his supervisor or department head without representation by the Association, as provided by State Law. C. Should a subject for claim or dispute arise, there shall be no stoppage of work by employees, but an earnest effort shall be made to settle such claims or disputes promptly and in the manner hereinafter outlined. Step 1 An employee or a group of employees claiming to have a grievance shall discuss the complaint with the immediate supervisor within ten (10) calendar days of the alleged occurrence, or when they reasonably should have known of the alleged occurrence. Step 2 The supervisor shall attempt informal resolution of the grievance within seven (7) calendar days after it is presented. Step 3 Provided the grievance is not settled satisfactorily at step 2, it may be . presented to the Police Chief (or designee) by the Association within seven (7) calendar days of the supervisor's response or the expiration of the time limit in step 2. The submission shall be in writing, setting forth the nature of the grievance, the articles of this agreement allegedly violated, and the requested remedy. Step 4 The Police Chief or designee shall attempt to settle the grievance within ten (10) calendar days after it has been presented, and shall respond in writing. Step 5 If the grievance is not settled by the Police Chief within the time allowed, it may be presented in writing to the City Manager, with a copy to the Director of Human Resources, by the Association within seven (7) calendar days of the Police Chiefs response or the expiration of the time limit in step 4. 1111 1111 . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 16 . Step 6 The City Manager shall have fourteen (14) days to review the grievance. If the City Manager does not respond or otherwise settle the grievance within the fourteen-day period, the grievance shall be automatically advanced to Step 7, and shall not be forfeited by either party. Step 7 a.lf the grievance is not settled at Step 6, and involves a matter other than discipline, the dispute will be referred to the negotiating committee of both parties. The two committees shall meet within ten (10) calendar days to consider the dispute. At that meeting, all pertinent facts and information will be reviewed in an effort to resolve the matter through conciliation. If no satisfactory solution is reached in this step, the matter may be submitted in writing to arbitration within 30 calendar days of the conciliation meeting. b. If the grievance is not settled at Step 6 and involves discipline other than an oral or written warning, the matter may be submitted, in writing, to arbitration within thirty (30) calendar days of the date that the City Manager's review is due. Oral and written warnings may only be grieved through step 6 of this procedure. However, if the City attempts to introduce prior oral or written . warnings in a subsequent discipline case that is subject to arbitration, the City shall be required to prove that it had just cause to issue those prior oral or written warnings as well as the instant discipline. Section 1,6.2 Arbitration Panel. The City and the Association mutually agree to a permanent panel of arbitrators to hear all grievances in arbitration. The panel shall consist of three arbitrators: Janet Gaunt, Gary Axon, and Ken Latsch. Only one arbiter shall hear each grievance and they shall be picked in rotation, provided that either party may elect to disqualify one arbiter on the list for a particular hearing. The Association must exercise its right to disqualify the arbiter at the top of the rotation list in writing, filed at the same time it submits the dispute to arbitration pursuant to Step 7 of the grievance procedure. If the City. wishes to exercise this right, it must do so within twenty (20) days of being served with the Association's demand for arbitration. The decision of the Arbitrator shall be final and binding on the parties. A. The Arbitrator shall make his/her own rules of procedure. The Arbitrator shall have no authority to amend, alter, or modify this Agreement or its terms, and shall limit his/her decision solely to the interpretation and application of this Agreement. B. Each grievance or dispute will be submitted separately except when the City and the Association mutually agree to have more than one grievance . or dispute submitted to the Arbitrator. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 17 C. The losing party shall bear the expense of the Arbitrator. The losing party . shall be denominated in the award. When there is no winning party, the cost of the Arbiter shall be borne equally by the parties. All other costs and fees will be paid by the party incurring the cost/fee. D. The Arbitrator shall have thirty (30) days from the close of the hearing to issue an award. Section 16.3 Time Limits. Time limits will be strictly adhered to, but may be extended by mutual written agreement upon reasonable request, except for situations where no timely grievance is filed. While forfeiture under this clause will finally resolve the matter in dispute, it will not establish a precedent between the parties on issues of contractual interpretation. S'ection 16.4 Multiple Procedures. If employees have access to multiple procedures for adjudicating grievances, the selection by the employee of one procedure will preclude access to other procedures; selection is to be made no later than at the conclusion of Step 6 of this grievance procedure. Section 16.5 Step 3 Submission. In those instances where disciplinary action is based on reasonable evidence of the commission of a crime, or the proposed discipline involves suspension or termination of the employee, Step 3 of the Grievance Procedure will be initiated immediately. . Section 16.6 Just Cause Standard. No post probationary employee may be discharged, suspended without pay, demoted (except as provided below) or disciplined in any way except for just cause. The City may withhold a step increase, for a specified period of time, if it has just cause. Section 16.7 Parties to the Aareement. In as much as this is an agreement between the City and the Association, no individual employee may make use of the provisions of this Article, except as expressly provided above. Section 16.8 Probationary Period. All newly hired employees must serve a probationary period. The probationary,period for newly hired employees shall be one year. The probationary period shall be extended for the number of work days equal to the number of work days an employee was absent in excess of 10 work days during the probationary period. The probationary period is an extension of the hiring process; therefore, the provisions of this Article (including the Just Cause Standards in Section 16.6) will not apply to employees if they are discharged during their initial probationary period. Grievances brought by probationary employees involving issues other than discharge may be processed in accordance with this Article. 1111 1111 . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 18 . ARTICLE 17 ..EMPLOYER & EMPLOYEE RIGHTS Section 17.1 Discipline It is agreed that the employer has the right to discipline, demote, suspend, or discharge any employees for just cause. Section 17.2 Disciplinary Investiaations In criminal matters, an employee shall be afforded those constitutional rights available to any citizen. In administrative matters relating to job performance, the following guidelines shall be follows: A. "Interrogation" as used herein shall mean any questioning by an agent of the City who is conducting an investigation (as opposed to a routine inquiry) of the employee being interrogated, when the agent knows (or reasonably should know) that the questioning could result in employee discipline. B. Before interrogation, the employee shall be informed of the nature of the matter in sufficient detail to reasonably apprise him/her of the . matter. Nothing herein shall operate as a waiver of the Association's right to request bargaining information. C. Any interrogation of an employee shall be at a reasonable hour, preferably when the employee is on duty, unless the exigencies of the investigation dictate otherwise. D. Any interrogation shall take place at the City Police Department, except when impractical. The employee shall be advised of their right to and shall be allowed that Guild representation to the extent allowed by the law. E. The questioning shall not be overly long and the employee shall be entitled to such intermissions as are reasonably necessary. F. The employee shall not be subjected to any offensive language or abusive questioning, nor shall he/she be threatened with dismissal, transfer or other disciplinary punishment as a guise to attempt to obtain his/her resignation. . G. The Employer shall not require any employee covered by this Agreement to take or be subjected to a lie detector test as a Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 19 condition of continued employment. Nor shall polygraph evidence of . any kind be admissible in disciplinary proceedings, except by stipulation of the parties to this Agreement. H. The Department may, and upon request will, tape record any interrogation. Upon request, a copy of the tape/transcript (if made) will be provided to the officer. Section 17.3 Psvcholoaical Evaluations The purpose of this Section is to balance the interest of the Employer in obtaining a psychological evaluation of an employee to determine the employee's fitness for duty and the interest of the employee in having those examinations being conducted unobtrusively, and so as to protect the employees privacy. Generally, an evaluation will be ordered only if the employer has a reasonable concern that an employee is psychologically unfit to perform the job. A. Results of the Evaluation. The City shall provide the doctor with the employee's job description and other information necessary for the doctor to understand the duties and responsibilities of the employee. The doctor will issue a written report to the . Employer and the employee. The only information which the doctor may disclose shall be whether the employee is fit or unfit for duty or requires modified work conditions, and the prognosis for recovery, and the reason why the doctor has reached those conclusions. Additionally, where the cause of the unfitness is duty-related, the doctor shall disclose that cause. If the doctor believes the employee is fit for duty but needs modified work conditions, the doctor will indicate what modifications are necessary and the extent or duration projected of the modification. The doctor will keep all data that has been made available to him or her confidential and not release it to any of the parties except the employee. Modified work conditions may include light duty assignments of limited duration. B. As used in this section, "doctor' refers to a psychologist or psych iatrist. ARTICLE 18.. COMPENSATION Section 18.1 Salaries A. The wage scale attached as Appendix A. . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 20 . B. In addition, a performance pay plan will be provided in accordance with Appendix B through 12/31/05. Effective 1/1/06 an "F" step will be added to each range: employees on liE" step on 12/31/05 will go to "F" step and employees on "0" step on 12/31/05 will go to "F" step on employee's anniversary . G. On-Call Pay. A maximum of four employees assigned as major crime scene PSOs, and a maximum of four employees assigned as major accident reconstruction PSOs shall receive an additional three (3) percent of the top step wage rate per month as on-call pay. Employees shall receive on-call pay for only one of the type of assignments, but not for both, Le. six (6) percent. In addition, the Community Relations and Information Specialist position shall receive 3.0% on-call pay. D. Extra-Duty Pay. Employees assigned as Field Training Officers ("FTOs") shall receive an additional three (3) percent of the top step wage rate per month, as extra-duty pay for all time spent in the actual training of employees. Section 18.2 Out of Class . Employees required by the department head or designee to accept the responsibilities and carry out the duties of a position or rank above that which he normally holds shall be paid acting pay of 5% while so assigned. However, such person shall not be paid in the higher wage classification until the employee has worked at least two consecutive work weeks at the higher classification. Upon achieving such eligibility for acting pay, the employee shall be paid the proper pay scale beginning with the first day so assigned. ARTICLE 19 . INSURANCE COVERAGE Section 19.1 Medical/Dental' Plans The City shall continue providing unit employees and their dependents with the same health care and dental insurance coverage as is currently provided, through December 31 ,2005. For the duration of the agreement, the City shall provide unit employees and their dependents with AWC Regence Blue Shield/Asuris Northwest Health PPO insurance coverage, or the same dollar amount toward the premium for the same family coverage under the Group Health Cooperative Plan (as selected by the employee) and dental insurance coverage as is currently . provided. During the term of the Agreement, the City shall continue to pay the full cost of employee coverage and 90% of dependant coverage for such benefits Police Support Services Association Collective Bargaining Agreement 2005~2007 December 8, 2005 21 under AWe PPO regardless of which plan the employee uses (excluding spouses . who are eligible for coverage through their place of employment). The City agrees to place the members and eligible dependents on dental coverage Plan F. Section 19.2 Life Insurance The City shall pay the entire premium for double indemnity life insurance coverage for each eligible employee in the bargaining unit. The City will determine the manner in which insurance coverage is secured. The amount of life insurance shall be equal to one times the employee's annual base salary to a maximum of $50,000 and a minimum of $25,000. ARTICLE 20- SUBSTANCE ABUSE POLICY No employee shall be required to take or be subjected to any random alcohol or drug testing as a condition of continued employment, except when: 1. the City has a "reasonable suspicion" that an employee may be under the influence of drugs or alcohol while on duty and/or 2. an employee who, while driving a City vehicle or while driving on City . business, is involved in an accident which results in a serious injury or in which the employee is cited under local or state law for a moving traffic violation. ARTICLE 21 - PROBATIONARY EMPLOYEES All newly hired and promoted employees must serve a probationary period. The probationary period for newly hired employees shall end one year from the date the employee begins work for the City. The probationary period upon promotion shall be one year from the date of appointment. The probationary period shall be extended for the number of work days equal to the number of work days an employee was absent in excess of 10 work days during the probationary period; provided that the taking of scheduled and approved vacation shall not be counted toward the ten day period for promotional probationers. The probationary period is an extension of the hiring process; therefore, the provisions of the grievance procedure will not apply to employees if they are discharged during their initial probationary period or are demoted during the promotional probationary period for not meeting the requirements of the classification. Grievances brought by probationary employees involving issues other than discharge or demotion may . be processed in accordance with Article 17. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 22 . ARTICLE 22 .. TERM OF AGREEMENn The effective date of this Agreement is January 1, 2005 and shall remain in force until December 31 , 2007. Any changes in wages, hours or wokring conditions from those previously in effect shall become effective upon the execution of this agreement unless a specific, different effective date is indicated for a particular change. Signed this day of 2005, at Federal Way, Washington. City of. Federal Way Police Support Services Association David H. Moseley, City Manager Jason, Wilson President . . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 23 APPENDIX A . WAGE SCALE For 2005 Customer Service 2644 2756 2870 2992 3120 3344 Specialist Records Specialist 2644 2756 2870 2992 3120 3344 Administrative 2887 3010 3137 3269 3505 Assistant 1 2771 Property/Evidence 3033 3162 3294 3433 3679 Tech. 2909 Police Support 3203 3340 3480 3628 3888 Officer 3072 Community Relations and 3708 3865 4028 4198 4375 4689 Information Specialist Crime Analyst 3453 3599 3749 3908 4076 4367 Community 4194 4372 4558 4751 4951 5307 . Resource Manager GENERAL WAGE ADJUSTMENTS: 2005 1Retro to 1/1/05 - increase 2004 wages by 90% CPI..W (Aug) =0.63% Across..the~Board and maintain AWC Regence Blue Shield Plan B health insurance through 2005 2006 Implement the following wage increases, along with AWC PPO insurance Plan: Records Specialists 6.0% across-the-board -1/1/06 All Other Positions 4.0% across-the-board -1/1/06 P32 Eliminate in 2006 with the understanding that employees at "E" step will go to "F" step and employees on "0" step on 12/31/05 go to "F" on their next anniversary date. 1 Effective upon date of ratification and applicable to current active employees as of the date of ratification. . 2 City will payout last of the P3 monies in the eligible employee's 2nd check in February, 2006. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 24 . 2007 Effective 1/1/07, the wage schedule in effect 12/31/06, shall be increased by the percentage equal to 90% of the Seattle..Tacoma..Bremerton CPI..W Index, Mid..Year Average, (2005..2006). *The Customer Service Specialist and Community Relations and Information Specialstreceived market adjustments as part of these negotiations which have been. made effective in 2004, prior to the effective date of this Agreement. -------------------~-----------~.~--------_..~-----------_...._--------------------------*~~------------------------ . . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 25 APPENDIX B . Effective January 1, 2006, this Appendix shall become inoperative3 6.3 PERFORMANCE-BASED PAY PLAN OVERVIEW OF THE PAY PLAN The Federal Way Performance-based Pay Plan ("P3") provides a method for regular full-time and regular partwtime employees to influence their annual income through their own accomplishments while the City benefits from specifying the accomplishments which are in the best interest of the citizens of Federal Way and which supports the City's overall strategic plan. Most municipal governments offer a salary program whereby employees move through the salary range at regular steps over the regular intervals so that employees reach the maximum of the salary range typically within a maximum of eight (8) years. The City pays for this program under the assumption that the employee's performance over time is increasing at this range as well. The City finds itself committed, in many cases, to a . relatively high base salary for an employee which must be paid without regard to performance. The Federal Way City plan was developed to assure that the City receives consistently outstanding effort and that employees whose performance and overall contribution to City programs are continually outstanding receive exemplary compensation in recognition of their efforts. ELEMENTS OF THE PLAN The basic premise behind performance-based pay is to compensate an employee based on his/her achievement of goals which are within the employee's area of expertise, and which are of value to the City because their achievement helps the City be successful in meeting its goals. The goals should serve to focus efforts on completion of projects and/or work which is most important for the department or division or individual to accomplish during the year. During the first year of participation in the performance-based pay plan, the number of months of eligibility should be considered when setting goals. 3 Replace P-3 1/1/06 with an F Step: all employees at E step on 1/1/06; any employee at D step would be . allowed to advance to F step on their anniversary date. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 26 . FEATURES OF THE PLAN The salary ranges are based on a comparable public sector labor market at the 60th percentile. In other words, Federal Way salary ranges rank in the top forty percent (40%) of the market. This is based on both the City's size in relation to the market and the intent of the City Council to attract and retain the best employees available for City jobs. The ranges are twenty-six and one half percent (26.5%) in breadth to allow for employee growth in the job and for opportunity for performance recognition, The range is divided into five (5) steps and a portion of the range, equal to 8.48% of the A step of the range, is reserved for the performance pay element. The concept is to hold employees accountable for specific performance objectives only after sufficient seasoning in the City, The City utilizes the last part of the salary range to reward excellence. As such, this plan constitutes a use of funds otherwise automatically granted to employees to reward the accomplishments of specific performance objectives which are set in such a way to enhance the City's . responsiveness to its citizens and its Council's priorities. The Federal Way Performance-based Pay Plan covers all regular full-time and part-time employees at all organizational levels, including department directors and Assistant City Manager classifications, but excluding the City Manager. STRUCTURE OF THE PLAN The overall Play Plan utilizes five (5) steps. Once a starting salary for a new employee is established, the employee moves through the range as follows: 1, After one year of employment, the employee will receive an increase. 2. Employees will move to the next step on the salary schedule at twelve (12) month intervals from the date of the initial increase until step E is attained, . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 27 3. For all employees in the Performance-based Pay Plan, base salary will remain at the E step of the salary range. . 4. Step increases may be withheld for cause. STARTING SALARY Designated City management personnel may offer a salary to a new employee at step A or B (step C with City Manager's approval) depending on the candidate's qualifications. A period of at least one year passes before an employee may move to the next step in the salary range. THE PERFORMANCE-BASED PAY PLAN The plan provides a lump sum payment to employees who meet their performance objectives for the year. Employees may earn an amount which equates to a total cash compensation amount up to the maximum for the salary range. The amount of the award is based on the extent to which the employee meets the objectives established for the year. The steps involved in this process are as follows: 1. During the first sixty (60) - ninety (90) days ofthe plan year (fiscal . year), the employee and immediate supervisor meet to agree on objectives to be accomplished for the year. The following are guidelines related to objectives. . Objectives flow down from the Council to City Manager through each management tier to the employee to assure the consistency of objectives with the overall City strategic plan such that all employees work toward the same overall priorities and objectives. The budget can be used as an indication of City goals; in addition to City Council goals. Whenever possible, goals should reflect established budget and Council goals. . Each objective will be measurable and, if possible, quantifiable. Goals will be deemed met if completed on or before the end of the goal period, except where other designated deadlines are critical to goal completion. For example a summer event should be held during the summer, and production of a quarterly newsletter should be held to a quarterly deadline. At the same time, while it is recommended . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 28 . that time lines be established for goals, they should not be arbitrary ,and if completion by the end of the goal period is appropriate, that is the time line that should be included. Again, time lines should be included, but there is discretion regarding whether the appropriate time line is the entire goal period or a shorter time span. . In general, each eligible employee should set three (3) or four (4) goals, however, there may occasionally be adequate justification for only setting one (1) or two (2) goals, depending on the scope of the goal(s). The goals may include team and individual goals, or may be all team or all individual. There is no maximum number of goals. . Goals should be jointly formulated by the employee and supervisor. Both the employee and supervisor should sign off on the goals, and the department directors have final approval. . A team goal is one that involves more than one person. A team can be made up of employees in one or more departments, or one or more divisions. A group does not have . to come from different departments or divisions in order to be considered a team. . Goals must be set by March 31 in order to be eligible for a P3 award for the year. . Each objective will be weighted in terms of overall importance. Weights of all objectives shall equal 1.00. . Training/classes should be included in P3 goals only if utilized to accomplish a recognized goal. . A performance goal will be set for each employee with the weight ranging from .25 to .50 as determined by the Department Director based on the employee's position. Performance Goal (25%) . Level 1 - Achieve at least "Meets Expectations" on all applicable performance indicators = 10% . . Level 2 - Achieve at least "Meets Expectations" on all applicable performance indicators and "Exceeds Police Support Services Association Collective Bargaining Agreement 2005~2007 December 8, 2005 29 Expectations" or "Superior Performance" on 30% of . applicable indicators = 15% . Level 3 - Achieve at least "Meets Expectations" on all applicable performance indicators and "Exceeds Expectations" or "Superior Performance" on 60% of applicable indicators = 25% Performance Goal (50%) . Level 1 - Achieve at least "Meets Expectations" on all applicable performance indicators = 20% . Level 2 - Achieve at least "Meets Expectations" on all applicable performance indicators and "Exceeds Expectations" or "Superior Performance" on 30% of applicable indicators = 30% . Level 3 - Achieve at least "Meets Expectations" on all applicable performance indicators and "Exceeds Expectations" or "Superior Performance" on 60% of applicable indicators = 50% 2. Department directors should review the goals for consistency once submitted, and will be responsible and accountable for their . department goals similar to performance evaluations. The P3 goals should be an extension of the 2002 performance evaluation and should promote staff development. Coordination among department directors may be required for team goals which involve more than one department. 3. The supervisor of the employee will initiate a meeting following the first six (6) months of the P3 year to provide feedback on progress toward each objective and will assist the employee to develop action plans to improve performance. 4. There will be an opportunity to revise goals during the year if priorities of the Council, City or departments change. There must be sufficient reason for the change, and the change must be made at the time priorities shift. The employee whose goal maybe affected and the supervisor of the employee share the responsibility of notifying the other that a change is necessary. If an employee's position changes, or if an employee has a new supervisor, the employee should request that his or her supervisor revisit the goals to determine whether they are still appropriate. Changes must be . made in a timely manner. Retroactive changes will not be allowed. Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 30 5. Within thirty (30) days following the twelve (12) month award period . the supervisor and employee will meet to discuss goal achievement, and review documentation. The supervisor will submit an evaluation with achieved award levels indicated and documentation as necessary to support the determination. Payments under the plan will be made during the first three (3) months of the following year. 6. The supervisor or Department Director will determine the total percentage of goals achieved. Human Resources will calculate the performance payment based on percentage of goals achieved and number of months of eligibility. 7. Performance evaluations shall be subject to the grievance/arbitration procedure. In each case where a performance evaluation is challenged, the supervisor's determination shall control unless the supervisor's determination is arbitrary, capricious, discriminatory, or in bad faith. 8. The employee may appeal the percentage attainment of goals to the City Manager in case of dispute with the supervisor. . 9. For employees who are admitted to the plan any time during the award year or who terminate employment prior to the end of the award year, the award will be prorated by the number of the months participating in the plan divided by twelve (12). 10. Department directors participate in the plan immediately upon hire and are eligible for 8.48% above their regular monthly salary. 11. Participation in the Performance-based Pay Program is not mandatory. An employee can choose to remain at the liE" step of the range by signing a waiver of participation. The employee would not be required to set goals, and would not be eligible to receive performance pay for that year. 12. An employee who is participating in the P3 plan and leaves employment with the City prior to completion of the twelve (12) month award period will be eligible to receive a prorated performance award, calculated on the percentage of goals achieved and the number of months of participation. . Police Support Services Association Collective Bargaining Agreement 2005-2007 December 8, 2005 31 .- MEETING DATE: January 3, 2006 ITEM# /()G .._...... .,"',....,,~___...._..________ ._..,~,..".....".._,__ ......... """,...."',.."".,_ ..._.._~.~......__._....._...,."...~.._..____..._.._._.__.__~..........,,,.....,,,,,,..,.......,", ".,.""_._....__..,...,..,.......__,..., mm......_........_..........__......__.._...._. ...,,,.,. ...........,.,.,......_."'..... ........................_ mm............_.... .........,.......,.""''''.._.'m..'.'' "".",."",..."",.. . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: PLANNING COMMISSION APPOINTMENT "",""".",,, ....._......___.........,.."'.......... _...____..........."',,........__......__._m.'....~",....,....,""""~._._.._._._._....._.._._.~.~...........,...."'......~...._..__ m_._m.______.__m_.___.._._._ .....m...._~.._...~~m . .........................,...."","'..,..".",.."..,. .. ... ...................,.,,, .....,...,......"",,,..,,.....,,,,,. ...",......,..".,."",..".,..."..",.. CATEGORY: BUDGET IMP ACT: D CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ [Z] CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ...........".."u."'''''''..___.___u....'''..,..,__._.__._m._.._........"',.,..~.~_..__m.__ ....."..........~'_.._m.._..____._._._.__.~~.~.~'..n' ".,.....,.._..__._...____._______..........~~"',..."'........... ",,,....,.,,,,,..,,,,,"'.., -.,., m_.._......._..... .mmmm..mmmm.__m.__m..m_.._.__._..mmm_..._ m._._m_ _.......................,.."'."'.......''''.''_m_.__ ATTACHMENTS: Letter from Planning Commission Chair John Caulfield ._~....m.._m..._........,,"'" mmm.._._.._m..........,.'''.....'m_.______m........'.''._'_m..__m.._.._.......~.........,"'.'.."mmm_._____m_~'.'......,....,...,.."'.."..".~_..m_..___.._.._m_._.____._._.________._ m_._mm_._m._.........~......~.....,. .. ""......,.,. """'" ."".,.......'.._..m' ......_..m.._....... ._.......m._....._ mmmm_.~........,...,",.. ... SUMMARY IBACKGROUND: Planning Commissioner John Caulfield resigned his position on thc Planning Commission effective January 6, 2006. In his resignation letter Mr. Caulfield recommended appointing Pamela Duncan- Pierce, Alternate Planning Commissioner, to fill his unexpired term. ..._.__._..._m..'...""'...""'...._mm.._m_._.m. ..." ""'.m..__mm.~..~......,"'...___m.._.._.m.._.__......u...".....m."'..."..__.____mm___... .....'" ,..."..'...._mm._mm.._._..mmm.._.._._.._._m.m ... .""".."""",,"'. ..... ... ......... .............mm._......_ mmmm............_mm.._....... ....................m....__.._.. _TY COUNCIL COMMITTEE RECOMMENDATION: n/a ........."........._.._-_...._~............._.....__..-..-.............."..............-..-..--:............."....................-----.-.-.-.--......-......"...............-.....--.-........----.-.............-..................... .-......"............ ............."... ... ......... ............--........--.........- ...................-.--....-...--............- ............................... .. ....... ..........-.-..-..-..-..--..--.-.. PROPOSED MOTION: I hereby move the appointment of Pamela Duncan-Pierce to the fIll the unexpired term on the Planning Commission. The term expires September 30, 2006. The City Clerk wil1 arrange for introductions and presentation of the appointment certificate at the January 17,2006 regular meeting. C~~A~~~~R~VAL:DI~A~--. -- . ------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED ST 1 reading D T ABLEDfDEFERREDfNO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # .VISED - 05/10/2001 ~fr November 28, 2005 ~S . Dean McColgan, Mayor via e-mail City of Federal Way 33325 8th Ave S PO BOX 9718 Federal Way, WA 98063-9718 Subject: Resignation from Federal Way Planning Commission Dear Mayor McColgan: Please accept this letter as my formal notice of resignation from the City of Federal Way PlalUling Commission, effective January 6, 2006. [was recently appointed to the position of City Manager with the City of Mountlake Terrace, W A and [ will have to relocate from Federal Way to Mountlake Terrace. It's been a great pleasure volunteering as a member of the Planning Commission and working with you, your colleagues on the City Council, staff and the Federal Way community for almost eight years. The relationships and associations, both professional and personal I've made during my tenure will truly be memorable for years to come. This wasn't an easy decision, because [ am grateful fot the rewarding experiences . I've had serving on the Commission and working with the Federal Way community. Especially since [ feel that Federal Way is so well positioned to revitalize and redevelop its downtown and other areas of the community, commensurate with the community's vision that was shaped over 15 years ago. It is difficult to leave. As the current Chair of the Planning Commission, [ would like to recommend that Alternate Planning Commissioner Pam Duncan-Pierce be appointed to fill my position [ believe her background in economic development coupled with her enthusiasm and understanding of "community" compliments the Planning Commission as a whole. Thank you for the opportunity to volunteer for such an outstanding organization. Please feel free to call on me if I can help to ensure a smooth transition. . Respectfully, Qi4fl# John J. Caulfield Planning Commission, Chair cc: Deputy Mayor and Councilmembers David Moseley. City Manager Kathy McClung, Community Development Director . Margaret Clark, Senior Planner Tina Piety, Administrative Assistant II