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PRHSPSC PKT 01-23-2006 City ofFcdcral Way CITY COUNCIL PARKS, nECREATlON, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE Monday, .January 23, 2006 City Hall 6:00 p.m. Dash Point Conference Room 1. CALL TO ORDER. 2. PUBLIC FORUM 3. COMMISSION COMMENTS 4. APPROVAL OF DECEMBER 12,2005 SUMMARY 5. COMMITTEE BUSINESS A. Community Support Drive Update Faber B. Celebration Park Weekend Usage Information Faber C. Accept Madrona l'ark/BPA Trail Phasc IV Construction Action Sanders D. Accept Madrona Park Playground Installation Action Sanders E. 2006 BullctproofVcst Partnership Grant Action Kirkpatrick 6. PENDING rn~MS . Community Center/Update on Business Plan . Reserve Officer Programs/Risk Management 7. NEXT MEETING - February 13,2006 6:00pm -lIylcbos Conference Room 8. AD.10URNM EN'!' ----........ ...----.-.......,. ..------.. 2006 Committee Members: Staff: Jeanne Burbidge, Chair Donna Hanson, Director .1 ack Dovey Mary .Jaenicke, Administrative Assistant Jim Ferrell 835-6901 City of Federal Way City Council PARKS, RECREATION, HUMAN SIW.VICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, December 12,2005 6:00 p.rn. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jack Dovcy, Jim Ferrell, Deputy Mayor Linda Kochmar, Derek Matheson, Assistant City Manager, Anne Kirkpatrick, Director of Public Safety, Cathy Schrock, Support Scrvices Manager, Amy Jo Pearsall, Assistant City Attorney, Donna Hanson, Director PRCS, Kelli O'Donnell, CDBG Coordinator, Angelina Allen-Mpyisi, Human Serviees Manager, Mary Faber PRCS Superintendent, B Sanders Park Planner, Rob Ettinger, DI3C Coordinator, Mary Jacnicke, Administrative Assistant. Guests: John Leskovar, Citizen. Chair Burbidge called the meeting to order at 6:02p.m. PUBLIC FORUM .John Leskovar: Mr. Leskovar stated his concern is public safety. He will continuc to attend these meetings to reiterate that for the City of Fedcral Way to perform the public safety aspect of city business, they cannot rely onjust the Pub lie Safety department. He is concerned that the volunteer question is not getting thc attention he would like it to get. Mr. Lcskovar stated that there is now a tie for the number of homicides in Federal Way. He also saw on the local news that Federal Way was highlighted as the City with the highest number of auto thefts. Mr. Leskovar would like a running 12 month statistic report on the crirne rate in Federal Way. He would like this report to be presented monthly at this meeting. Council member Kochmar attended the meeting that the Public Safety Department held on car theft prevention. She stated that they did an excellent job. Approximately 25 people attended. COMMISSION COMMENT None APPROV AI. OF SUMMARY Council members Dovey and Burbidge moved to accept the November meeting minutes as written. Motion passed. BUSINESS ITEMS Federal Way Synllll10ny Special Event at Dumas Bay Centre Ms. Fabcr stated that this is the first time in the Departments operations of the Dumas Bay property that a large..scale concert was held outside on the grounds. The reason for this is that the primary use of the facility is inside. If an event is hcld outside, it impacts the ability to use the inside of the building. The grcatcst revenue potential is over night retreats and rentals. Therc were also environmental concerns about the ability to legally use the property in that manner, based on the purchase agreement. The City Attorney reviewed this, and dctermincd that it was a legal use of the property. The request was reviewed by the Arts Commission and the Parks Commission, and recommended to Council that there be a one-ycar agreemcnt to use the property for that use. The agreement included that the Symphony would pay for the business loss tor the use of the property. Ms. Faber stated that the Federal Way Symphony was very organized, and did not requirc a lot of assistance from staff. Overall everyone that attended the event had great comments, and was very enthusiastic about continuing the event. The Federal Way Symphony has requested to hold this event again in August of 2006. Ms. Faber clarified that thc Symphony was asked to pay the aenml rental cost and a $5,000.00 additional business loss fee. If staff were able to rent out the building during the event, then they would've reduced the $5,000 subsidy. Council member Dovey asked if it was possible to negotiate with the Symphony and book the event for several years. Ms. Faber stated that this could be difficult because the Symphony is not always sure that they will have enough funding for the event. Deputy Mayor Kochmar would like to review the policy of charging organizations to hold cvents at city facilities at the City Council retreat. Ms. Hanson stated that the Parks Department receives numcrous requests for sponsorship and to waivc fces at all of our facilities from many organizations. PARKS, RECREATION, HUMAN SERVICES & I'UBLIC SAFETY COUNCIL COMMITTEE Monday December 12, 2005 Summary Page 2 Orl!:anizational Cal)acitv Buildinl! Pilot PrOl?ram This is a potential program that the lIuman Scrviccs division wants to launch next year. The capacity building strategy is designed to increase organizational effectiveness of slnaller grassroots human services agencies. The City of Federal Way is interested in partnering with the City ofTukwila becausc thcy arc finding that they also have some challenging agencies that they work with, when they're looking at organizational issues. The key goal for the program is strengthening the in frastructure of small grassroots human services organizations in Federal Way and Tukwila. An outside consultant will bc hired to work with each participating group. Ms. Allen-Mpyisi stated that the consultant would provide a thorough analysis of thc internal workings of an organization. Once the assessment has taken place, they would develop a report, meet with the staff and the board of an organi7.ation, present the findings and work with them on developing a capacity building plan. The plan will identify the core areas that the agency believes that they need to work on to help improve their organization. At this time they are finalizing the program, and identifying agencies. United Way of King County has expressed strong interest in wanting to help fund the program. Council member Dovey asked how many people could be helped with the money vs. giving that money to a consultant so he/she ean help an agency? Ms. Allen-Mpyisi stated that it would be a good investment because she is unsure that if the City of Federal Way took the organizations services in-house, that we would be able to provide the same type of services. Chair Burbidge stated that this program will enhance the operations of the organizations, and they will become more effective. Allocation of 2006 CDUG Funds for Emere.ency Feedine. Program Council member Dovey moved to forward option 1 to the full City Council for consideration at the January 3, 2006 City Council meeting on the Consent Agenda. Chair Burbidge seconded. Motion passed. Council member Ferrell recused himself. 2005-2006 Youth Commission Work Plan Ms. Faber stated that this is a typical work plan as in previous years. The work plan is based on the work of the Youth Commission following their retreat. Deputy Mayor Kachmar requested that the Youth Commission give a small presentation on the work plan at the January 3 City Councilmecting. Council member Dovey moved to approve the 2006-2006 Youth Commission Work Plan and place before full council for approval on January 3, 2006. Council membcr Ferrell seconded. Motion passed. Thompson Property -- Sclectinl! a Park Namc Ms. Sanders reported that this project would go out to bid in spring for construction. Thc Parks and Recreation Commission were asked to name the park. Their top choice is "Cascade Park." Council member Ferrell asked what the criteria are for naming a park. Deputy Mayor Kochmar stated that perhaps the proeess for naming parks needed to be discussed at their Rctreat. Council member Ferrell stated that this is an opportunity for naming the park something significant, and this should not be rushed. The Council Committee is very respectful of the work that the Parks Commission put into naming the park. This item will be discussed further at the City Council Retreat. Council member Dovey moved to place this item on the February 13, 2006 I'IUISPS Committee meeting. Council member Ferrell seconded. Motion Passed. DSHS Interlocal Al!rcement for Aeeney Respite Care-Recreation Services This Interloeal Agreement is for funding recreation services for individuals with disabilities. This agreement allows elients to register for eligible recreation programs at no charge. DSI-IS would reimburse the city for program fees. Council member Dovey moved to authorize the City Manager to enter into an Interlocal Agreement with DSHS Department of Developmental Disabilities to provide respite eare opportunities through recreation services to individuals with disabilities place before full council for approval on January 3, 2006. Council member Ferrell seconded. Motion passed. Arts Commission 2006 Work Plan Ms. Faber presented the 2006 Work Plan. The arts commission held a retreat to discuss the work plan. The draft was rcvicwed at their November 17 meeting, and the work plan was approved at their December meeting. The work plan is similar to the work they did last year. They are interested in expanding their marketing. A new item on the work plan is developing a writer's conference at Dumas Bay Centre. They would like to develop the concept in 2006, and host the conferenec in 2007. Deputy Mayor Kachmar asked what was happening with the garden at the ))umas Bay Centre. Ms. Faber statcd that this was a project initiated by private citizens, and they did not have any funding. They arc interested in raising the funds, but nothing has happencd as of yet. Council member Dovey asked if it was possible to mail the news1cttcr along with the City newsletter. Mr. Matheson stated that the City newsletter is not addressed to specific people. Every resident gets the newsletter. The Arts Commission newsletter is target I)ARKS, RECREATJON, HUMAN SERVICES & I)UBLlC SAFETY COUNCIL COMMITTEE Monday December 12, 2005 Summary I) age 3 marketed to people that are interested in thc Arts. Chair Burbidge asked ifit was possible to put a link to the newsletter on the website. Council member Ferrell moved to approve the 2006 Arts Commission Work Plan and place before full Council on January 3, 2006 for approval. Dovey seconded. Motion passed. Arts Commission Cultural Arts Contracts for Services Ms. Faber stated that this is a funding program that funds local performance groups. These groups are in Federal Way, and they perform in Federal Way. Each year the groups submit applieations for funding to the Arts Commission. The Arts Commission has reviewed their requests. The budget for the 2006 Contract for Services Program is $33,200. Council member Ferrell moved to approve the 2006 Contract for Services Program and place before full Council for approval on January 3, 2006. Council member Dovey seconded. Motion passed. I)arks Commission 2006 Work l)lan Ms. Hanson presented the 2006 Work Plan to the Committee. The work plan consists of items that have been referred to or assigned by Council. A major item on the agenda is the Park Plan. The Park Plan nceds to be completed by Junc of2006 in order to use the plan to apply for grants. The budget for the Park Plan is $30,000. There will be a significant public outreach process. The information that is gathered will be used for a lot of the other projects on thc Work Plan. Council member Dovcy brought up the school election bond, that goes out to vote in Fcbruary. He stated that we need to kecp an open mind that if the bond passes, we need to discuss with the school district on how the City of Federal Way can joint venture with them on some ofthe agenda items. Ms.llanson stated that the Work Plan is a working document, and thc Work Plan can be revisited and changcd ifncccssary. Council member Dovey moved to approve the 2006 Parks Commission Work Plan and place before full Council on January 3, 2006 for consideration. Council member Ferrell seconded. Motion passed. On~Line Crimc Report Software Purchase Ms. Schrock stated that the basic function of the software is to allow citizens and victims of crimes within the City of Federal Way, to report their crimes via the web site and do not require immediate interaction with a Police Officer or a Police Support Officer. Therc arc many times that citizens are looking for an easy way to get documentation that they reported the crime, and they can move on to the insurance proccss. This software is ready to be integrated with the Departments current records management system. Ms. Schrock stated that the software would be available at local libraries and public access points where the Internet is available. There will be a kiosk in the public safety lobby whcrc it will also be accessible. Chief Kirkpatrick stated that citizens that are not eomputcr savvy, or would like to have an officer comc to tlleir homc will continue to be taken carc of. Ms. Sehrock explained tllat each incident reportcd on-line, will be rcviewed, and assigned a case number. If the victim of the crime receives additional information or evidenee, they will always have that case number to refer to, and the police can start further investigation. Council member Dovey is coneerned that this type of program may lead to insuranee fraud. Chair Burbidge statcd that this would offer people a choice. If they want to sec an offieer they can. It will also be stated vcry clearly on the form that it is a crime to rcport a crime that did not occur. Councilmembcr Fcrrcll wants to be sure that the department is not being perceived as being out of touch, and too automated. This program will free up Officers to handle higher priority calls. Snohomish County, Bellevue and Auburn eurrently have this system in place. Council member Ferrcll moved to forward to full Council at the December 20, 2005, regular meeting to authorize the City Manager to cnter into a license agreemcnt with el)oliecDcpartment inc. Council member Dovey seconded. Motion passed. I)ENDlNG ITEMS None ANNOUNCEMENTS ~ None NEXT MEETING - January 23, 2006 6:00 p.m. in the Dash Point Conference Room ADJOURNMENT - Mccting adjourned at 7: 18p.m. b.A CITY OF FEDlmAL WA Y PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMOH^NDUM ...-----..-....- ...--..".-..-----.--.- DATE: January 17,2006 TO: Parks, Recreation, )-Iuman Services and Public Safety Council Committee FROM: Mary Faber, Recreation and Cultural Services Superintendent VIA: Derek Matheson, In(e,im City Manag~ SUBJECT': Community Center Support Drive ---.--......,.- ..--"..--..............".-.. PoJi..QY_Qucsti()n This is an informational memo only. No action is requested. lim;kgrOund The Community Center Support Drive was established following City Council action in May, 2005 to develop a community fundraising drive. A eitizen eommittee was formed with Joel Howitt and lan Owen serving as co-chairs. A year-end report is attached for informational purposes that outline the work of the Committee to date. Work will continue in 2006 to reach the fundraising goal of $500,000. f\- \ 1 ~ -~ CITY OF .W44',"wW Federal Way Community Center Support Drive 2005 Year End Report Committee: Joel Howitt, Co-Chair Cindy Dodge Jan Owen, Co-Chair Bonnie Knight-Graves Ade Bright Peggy LaPorte Jeanne Burbidge Marie Sciacqua Don Dennis Bette Simpson Staff Facilitation: Mary Faber, Recreation and Cultural Services Superintendent Jill Starks, Community Support Drive Coordinator Outreach/Marketing Activities: Promotional Materials: . 11 x 17 Community Support Drive Brochure . 9 x 13 Sustained Support Self Mailer . 10 minute Power Point Presentation 2005 Community Presentations/Outreach . Festival Days Booth . Soroptomists . Federal Way Chamber of Commerce . Sunrise Rotary . Federal Way Kiwanis . Federal Way Noon Rotary Fundraising Events . Fall Cocktail Event - November 20, 2005 Mailings . Current Facility/Program User Mailing -- December 2005 . Year-End Prior Donor letter - December 2005 Website . Under Development Recreation Brochure . Back Cover Ad, Winter 2006 Press . Press submitted to Papers in September kicking off the Support Drive Timeline: June-August, 2005: Develop Committee and Support Drive Strategy September: Kick off Campaign October: Develop Power Point for presentation to Service Groups Create Fundraising Brochure, Research Grants, Foundations November: Begin Service Group Presentations, Develop List of Potential Donors Host Fundraising Cocktail Party Write Foundation/Outline December: Service Group Presentations Submit Foundation/Grant Applications f\-2- Community Center Support Drive 2005 Year End Report, Page 2 2005 Community Support Drive Donations --- .. . ..--. - ... -- ... ....--. Sustained Support (up to $750): $ 1,205 Major Gifts ($1,000-$20,000): Corporate: Wal-Mart $ 1,000 Individual: $ 1,000 Grants: N/A In-Kind: $ 2,500 Naming Rights Gifts (Naming Rights for Center Elements): $ 5,000 Total Cash: $8,205 In-Kind: $2,500 Total Contribution: $10,705 Pledges (Commitments for Funding) [.. ..'~.'..".'. ..,.....~' ~:~~n~;~~9ht:' ~iftS~" u,,~,~~=~=- ._n ~ 5,6~~ .. ... Total: $ 5,725 Funding ()pportu~!~!:~!n Progrf!ss.. ._. ..n. __._. .'.._--- _." ., ---. .. ---.--.".----.-. Pending Applications as of 12/31/05: Sunrise Rotary $ 1 ,000 Puget Sound Energy $ 5,000 Federal Way Noon Rotary $15,000 Applications Under Development as of 12/31/05 Weyerhaeuser Korum for Kids The Norcliffe Foundation Federal Way Kiwanis Joshua Green Foundation ($5000.00) Fred Meyer Stores ($2500.00) Applications Declined as of12/31 /05 Gary E. Milgard Family Foundation $25,000 .. m___..._...."... .__ . Executive Summary The City Council approved the Support Drive Campaign in May of 2005 and the Support Drive held it's first organizational meeting in July of 2005. The City established a partnership with Northwest Parks Foundation to act as our 501 C3. A part-time employee joined the Support Drive to coordinate outreach and the work of the Committee. The last six months has included a great deal of planning, preparation and development of materials. In 2006, the work of the Committee will continue with an emphasis on raising community awareness and support, submitting applications for foundation and grants, and making personal contacts with individuals and businesses. f\-3 s. C> CITY OF FLj)LRAL WAY PARKS, RECREATION AND CULHmAL SERVICES DEPAR'fMENT MEMORANDUM -........--------- .....-. ---.-----.---.-..-.."'.- -.. .......- ....--....-.......-..---..---.....-.-... DATI.:: January 17, 2006 TO: Parks, Reereation, Human Services and Public Safety Couneil Committee FROM: John Hutton, Recreation Supcrvisor VJA Dc,ck Mathe,on, Intc,;m Oly Manag~ CC: Mary Fabcr, Recreation and Cultural Services Superintendent SlJBJECl': Celebration Park Weekend Usage ---.-.,... ..-.----... _._--_..~,----_._'- P91i9:' QuestiOl) This is an informational memo only. No aetion is requested. B3.fkground Staff was asked at a previous Council Committee meeting to report on the historical weekend use of the Celebration Park Softball Complex. The informational spreadsheets inelude the number of teams and type of tournaments held at Celebration Park on weekends from 2000-2005. The information was obtained fhnrl the various tournament directors. The City rents the fields to athletic organizations but does not keep participation records as it is not a City sponsored program. B-\ I Celebration Park Weekend Tournament Activity"2000-2005 2000 Celebration Softball 2001 Celebration Softball 2002 Celebration Softball _~~.~ooJ!!-Of TcHour.Typc 03'_te __ __J~_~~Teal Tour Type Date 1# of Teanl Tour Ty~~.. ~L1:Li?g.Q.1 . .1.~.. __-.6.<!\!!L__ 3/16/2002 16 Adult .--------. 3/25/2000 10 Adult 3[21/g9()1 JQ ...__.A<:!>!!!'.___ 3/71/2002 16 Adult .....---..-.-, '" "... - ,,------- 4/1/2000 19 Adult 3/31/200 1 19 Adull f-- 3/30/2002 19 Mult 4/8/2000 29~t 4/ f/2001 29 Adult ... ~1lQi?Q02 -...-- -- 29 - Mult . .._4/15/2000 30._A..ili!!L 4/14/2001 30 Ad_'!!!..._.. 4/13/200? ... ~Q. Mull 4/22/2000 2? oo..__~.(t\!!t 4/21/2001 20 Adult .4/20/2002 ..... ._~O_ Adult 4/29/2000 27 Adult 4/28/2001 2f Adult 4/27/2002 27 Mult 5/6/2000 .----...........---.,- 34 Adult 5/5/2001 3~ Adull -- 5/4/2002 34 Adult ~/13120()0 .. ?1_~dult ------------. ---. ..--.- -.. . .._.00_5/12/2001 2~ Ad>!!L.._ 5/11/2002 - '''--- 24 Adult . ~~if.Q()Q ... 00.. .36 . X outl!_.._ 5/19/2001 36 Youttl ~/18/2002 3\3. ...._.._y:Q.U.~ 5/27/2000 12 Adull 5/26/2001 .___!2. _.. Mult _ ----ti25/2662 12 Adult 6/3/2000 24 YOUll1 6/2/2001 2~ __youth __oo6!1igQ02 -. rain 6/10/2000 21 Youth 6/9/2001 21 i9JJ!t:>._ 6/8/2002 21 Youth 6/ 1f /2000 27 Adult 6/16/2001 27 Adult 6/15/2002 27 Adult 6/24/2000 3f Adult 6/23/2001 :J7 .AtJult 6/22/2002 3f Adult .. .. --..., . . -....- -.-. - "(/1/2000 Adult 6/30/2001 Adull 6/29/2002 Adult -.--.-.----- ------ i/8/2000 33 Adult 7/7/2001 33 Adult _ __?!fi!2.Q92 33 Adult 7/15/2000 32 Mult 7/14/2001 32 Adult . m 7IJ]/?Q9? ..--....--.. 32 Adult J/2?/?QQQ____?6 Adult Nil _.._. u_7 /21/2001 .---22. Adul!NIT 7/20/2002 ---.--.. " 26 .t'.9lJll-,,!IIoo 1/29/2000 30 Adult 7/28/2001 30 Agult 7/2i/2002 30 Adult . -.-..-...----............ -.--.. 8/5/2000 36 Adult 8/4/2001 41 Adult 8/3/2002 :16 Adult . .{II..!~?().Q.9 _--.11 ._.Adult 8/11/2001 34 Mult .... ._.?I10/2002 34 Adult _. 00 . ..1l/1SlR9()0 __.__11 ._..__.!\duL 8/18/2001 21 Adult ___ .1l11]/?Q9? f-... 27 Mult 8/26/2000 18 Adull 8/25/2001 18 Adult .oo.ll/;:>.4/2002 18 Adult 9/2/2000 24 Mult 9/1/2001 24 Adult ---- 8/31/2002 24 Mult 9/9/2000 - --- ------.--- 27 Adul!.. 9/8/2001 21 Adult 9/7/2002 2l Mult _...__.._.__m_.. "...,. W!6f..2990 . ... .Actult__ 9/15/2001 19 Adult 9/14/2002 14 Adult ___.J!I.b1/200Q . ___..1.2. __.(l.dult 9/22/2001 16 Mult 9/21/2002 16 .I\dult A,,\! teams/tourn 26.36 Av.\!t'O!'rn~/tourn 25.70 Avg teams/tour 25.58 Total 1/ teams 659 Total 1/ teams 694 Total II teams 665 2003 Celebration Softball 2004 Celebration Softball 2005 Celebration Softball Date # of T e. !()':" Type .=~~O!l~::=-:.J~~~-.!.our Typ~ Date # of Tean Ty ~~"O_ f-- 3/15/2003 19 Adult ~[~20Q1. _._.__2() Adult 3/19/2005 -----".. 20 M\!lt._..... 3/;>2/2003 16 Adult 3/27/2004 12 Adult 3/26/200~ 16 Adult ----.....-... 3/29/2003 19 Adult 4/3/2004 19 Adult 4/2/2005 19 Adult on __ _..__.___._...__.. f------ 4/5/2003 20 Adult 4/10/2004 14 Adult ------ 4/9/2005 34 Adult 4/12/2003 19 Adult -.. ... Mll/2004 20 .... MulL.. 4/16/2005 28 Adult 4/19/2003 5 Adult 4/24/2004 8 Adult 4/?3/200~ 11 Adult I....... 4/26/2003 a Mujt_ 5/1/2004 42_~_ I--j/3012005 .4..1. _.._ Adult _ 5ngQ.Q.~ ---.-- 38 Adult - 5/8/2004 . 20 _.oo.~~.. !!f7/200,~ "--- 41 Adult 1-- 5/10/2003 32 Adult ~11)/2004 24 Adul). ... 5/14/2005 24 Adult ~/1i/2003 30 Youth 5/22/20Q1 ..__..___12. 00_ Youll-,-_ ~?:1J?9()~ 2b ._Y.2u.!!l_.__ ---.--,--.-----.... - "..-......-.. 5/24/2003 12 Adult __~~!:lI2Q9~ ~..2 ~9-,'-'t_...... ._ .__ 5/28[2005 12 Adult 5/31/2003 24 Youlh 6[5/2004 . .2.4 .. .._ygl!!t'-___ 6/4/2005 24 Youth 6/1/2003 21 Youth 6/12/2004 21 'yo.ul!!. 6/11/2005 21 Youth 6/14/2003 .......--...... .- I Ad'yJ!.~_. 27 Adult __.____Ql~W.2QQ4_;l.6. n ..AcI~ 6/18/200~ 36 -.---.,.----- 6/21/2003 40 Adult 6/26/2004 48 Adult 6/25/2005 40 Adult --'-"--- -.----.--- --"._-- Adult-- . 6/?8/2()Q3 .... -.1Q _j\dul!_ '{ /3/2004 Adult 7/2/2005 7/5/2003 33 __,I\c:full... ..... 7/10/2004 42 Adult 7/9/2005 ._.. 28 Adult ^_._.__ 7{12/2003 42 Adult 7/17/2004 29 .l',d\!IL._. -.--.. 1/1612065 21 p. Adult 7/19/2003 26 ..NluIINIT "1124/2004 39 Adult NIT 7/23/2005 30 Adult NIT '{ /26/2003 26 ...Ad.ult _ 7/31/2004 30 Adult - ...-.-- 7/30/2005 24 Adult --------,,-...__..,-"'-- . .,,,.'~. ~[g[29Q1 ......._..207. -~ 8/7/2004 24 Adull 8/6/2005 45 Adult ___ 8/9/2003 32 Adult 8/14/2004 32 Adult 8/13/2005 34 Adult 8/21/2004 ------- - ..." ..- ".-.. 8/20/200~ 38 . Mult_... 8/16/2003 44 Adult 42 Adu.I!... 8/23/2003 18 Adult 8/28/2004 18 Adu!l. 8/27 /200~ 18 I',dull ____._8!3012003 28 Adult 9/4/2004 50 Adult -.... 9/3/gOQ" ---..----- 24 Adult .. 9/6/200:,\ . ....21 __AduL 9/11/2004 27 Adult .-- 9/10/2005 27 Adult 9/13/:>003 Adult 9/18/2004 Adult 9/17/;:>005 .. Adult 9/20/2003 16 Adult -'--."9/25/2064 16. . .Adult 9/24/2005 16 M!!!!._. n.". ,........______._ ". ~~9teallls/tourn 25.74 -.. .... ------... Av teams/tourn 26.96 ~v9 Je,,-,!!~!.!oun 26.81 Total 1/ teams 695 Total # teams 701 Total 1/ teams 697 ------"---- -.-. '1 hoso tournamont numbers are oonfirmed by USSSA of Washington for their events for the yoars 2003,2004 and 2005. k:/alhl"lic5lcel(Malionpark/toumanmentinfolWkcndActivil yOD.Do B~L S,L CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMOR.ANDUM Date: January 17,2006 To: PRHSPS Council Committee From: B Sanders, Park Planning & DeVelOpm~inalor Via: Derek Mathcson, Interim City Manager Subject: Accept Madrona Park/ BP A Trail Phase IV Construction Policv Question: Should the construction of Madron a Park, performed by Precision Earthworks, Inc., bc acccptcd as complete? Background: The City of Federal Way purchased property from the Armstrong family for the purpose of creating a neighborhood park in the south part of the City. Construction 0 r improvements at Madrona Park (also known as BP A Trail, Phase IV) began in October 2004. This work has been completed, and the City is prepared to formally accept the construction contract as complete. The one exception is for the plant maintenance and warranty, which will continue until July 31, 2006, and Precision Earthworks has provided a bond to the City to insure that these itenls are completed satisractorily. Park and trail improvements included: . Survey, clearing and grading . installation of paved trail and pedestrian bridge over wetland . Installation of pedestrian crossing on S. 356lh Street . Construction of playground base and surrounding curb . Construction of parking area . Creation and planting of landscape beds along S. 356lh Street and around playground . Installation of site furnishings such as benches, trash receptacles and bike rack The initial budget for the project was $294,906. The construction project was awarded to Prccision Earthworks, Inc. for $258,440. A contingency amount of$29,068 was available for this project, of which $5,829.80 was used, leaving $23,238.20 unused. Five percent of the construction amount has been retained by the City until the project aceeptance and release by other agencies. The work performed by Precision Earthworks, Inc. has been aeecptable, and was performed within the scopc oCthe contract and schedule. Options: 1. Accept project as complete, and rclease rctainage. 2. Do not accept project. c-\ S.D CITY OF FIU>F:RAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMORANDUM Date: .January 17, 2006 To: PRHSPS Council Committee From: IJ Sandecs, Park Planning & DCYe\opm~toc Via: Derek Matheson, Interim City Manage Subject: Accept Madrona Park Playground Installation I>olicv Question: Should the installation of playground equipment at Madrona Park, performed by Northwest Playground Equipment, Inc., be aceeptcd as complcte? Backl!round: Installation of playground equipment at Madrona Park was performed in fall 2005. This work has been completed, and the City is prepared to formally accept the construction contraet as eomplete. Serviee and equipment provided included: . Design of playground . Layout of play equipment onsite . Installation of: Swings, elimbing boulders, toddler spring toys, and a large modular play structure, with 4 slides The initial budget for the projeet was $73,720. The eonstruetion project was awarded to Northwest Playground Equipment, Ine. for $73,162.23. A contingency amount 01'$757.77 was available for this project, ofwhieh $412.77 was used, leaving $345.00 unused. Five pereent of the construction amount has been retained by the City until the project acceptance and release by other ageneies. The work performed by Northwest Playground Equipment, Inc. has been aeeeptable, and was performed within the scope of the eon tract and sehcdu1c. Options: 1. Accept project as eomplcte, and release retainage. 2. Do not aecept project. Staff Recommendation: Staff is satisfied with the work performed by Northwest Playground Equipment, Inc., and recommends that the project be accepted. Committee Recommendation: Forward Option #1 to the Full Council on February 7, 2006. - .._... ..,_~,".'r'.".~'''____ - ---~] AJ>J>ROV ALOF COMMITTEE REPORT: Committee. Chllir Committee Member Committee Member J D-\ 5"t: CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: February 23,2005 TO: Parks, Recreation, Hnmll1l se~bliC Safety Council Committee VIA: Derek Matheson, City Manag FROM: Anne Kirkpatrick, Chief of Police ... . /C Z 1C -., e.~r'" SUBJECT: 2006 Bulletproof V est Partnership Grant Policy Ouestion Should the Police Department receive grant funding in 2006 from the Office of Justice Program (OJP) to offset 50% of the purchase of 15 new bulletproof vests for police officers? Background The purpose of the Bulletproof Vest Partnership Act is to provide funding for 50% of the cost of bulletproof vests. Priority funding will be given to smaller jurisdictions with populations under 100,000. The Police Department has participated in match grant funding in the previous years of 1999 - 2005. The intent of the Police Department is to use this grant money to purchase 15 bulletproof vests for new employees at a cost of$I,OOO a vest, totaling at $15,000. The grant request amount from OJP will be for $7,500 with a local department match of$7,500. The departmcnt has idcntiflcd a matching funding source within the existing budget. Options 1. Authorize the City Manager to accept the 2006 Bulletproof Vest Partnership Grant in the amount of$7,500 for the purchase of 15 new vests. The benefit of accepting this grant will save $7,500 in the Police Department's budget. 2. Not authorize the City Manager to accept the 2006 Bulletproof Vest Partnership Grant in the amount of$7,500 for the purchase of 15 new vests. If the grant is not accepted, the Police Department will have to assume the entire cost of the new bulletproof vest at the cost of$15,000. I E - \ Staff recommendation Recommend option #1 to accept the 2006 Bulletproof Vest Partnership Grant of$7,500.00 to purchase 15 new vests for police officers. Committee recommendation Forward option # 1 to the full City Counci 1 for approval on February 21, 2006. APPI!(]YVAL OF COMMITTEE REPORT: ConnnitteeChair Committee Member Committee Member 2 E~L.