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Council PKT 03-07-2006 -..- Archive A Federal Way City Council Meeting AGENDA COUNCILMEMBERS Mike Park, Mayor Jeanne Burbidge Jim Ferrell Jack Dovey Linda Kochmar Eric Faison Dean McColgan CITY MANAGER Derek Matheson, Interim City Manager OFFICE OF THE CITY CLERK March 7, 2006 - Regular Meeting ,~.~ _~7" ~ -...- --... AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall March 7, 2006 - 7:00 PM (www,cityojJederalway.com) * * * * * 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENT A TIONS I ; a. Emerging Issue/Bill Block, Director of the Committee to End Homclessness in King County b. Certificates of Appointment - Independent Salary Commission c. Police Chief s Certificate of Merit d. Swearing-in Ceremony/New Officers: Nicholas Peterson, Brandon Parsons ar1d Catriona Sivcr e. City Manager/Introduction of New City Employees f City Manager/Emerging Issues 4. CITIZEN COMMENT PLEASE COMPLETE THE PlNK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record PLt..""ASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Councilfor approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a, Minutes: Approval of February 21, 2006 Regular Meeting b. Approval of Council Retreat Summary c. Vouchers d. Monthly Financial Report --" December e. Enactment Ordinance - Council Bill #398--Criminal and TrafTic Code Amendments - Amending Chapter 6 Articles 4&7 of the Criminal Code and adding Article 10 to Chapter 15 of the Traffic Code of the City of Fcderal Way f. Adoption of Federal Way's Ilousing and Human Services Consolidated Plan for 2006-2010 g. Resolution: Endorsement of King County's I O-year Plan to End Homelessness h. COllncil Retreat Follow-up: Updated Vision, Mission and Goals Statements 1. Lakota and Sacajawea Parks Master Plan I. Interlocal Agreement City of Tukwila for the Organizational Capacity Building Pilot Program k. Proposed Changes to Council Rules of Procedure 1. Declaring property surplus and setting a Public Hearing for March 21, 2006 6. INTRODUCTION ORDINANCES a. Council Bill #399 - Modifying the Citizen Advisorv Committee Requirements in Ordinance No. 95-240 An Ordinance of the City Council of the City of Federal Way, Washington, amending Section 1 of Ordinance No. 95-240 regarding the Citizen Oversight Committee and expenditure of excess bond funds b. Council Bill #400 - Comcast Cable Franchise Agreement Extensioll An Ordinance of the City Council of the City of Federal Way, Washington, amending Ordinance Nos. 96-264,95-238 and 05-497 to extend the term orthe Franchises granting Comcast of Puget Sound, Inc. and Comcast of Washington IV, Inc. (formerly TCI of Auburn, Inc. and Tele- Vue Systems Ioc. d/b/a Viacom Cable, Inc.) nonexclusive cable communications franchises within and through the City of Federal Way (amending Ordinance Nos. 95-238, 95-264, 05-497). c. Council Bill #401 - Carry-forward Budget Adjustment Ordinance An Ordinance of the City Council of the City of Federal Way, Washington, relating to budgets and finance, revising the 2005-2006 BierU1ial Budget (Amends Ordinances 04- 469,05-482 and 05-510), 7. crrv COUNCIL REPORTS S. CITY MANAGER REPORT 9. EXECUTIVE SESSION a. Collective Bargaining pursuant to RCW 42.30.140(4)(a) b. Acquisition of Real Property pursuant to RCW 42.30.11 O( 1 )(b) 10. ADJOURNMENT ~. 71ft: COUNCfL MA Y ADD AND TAKE ACTION ON OTHER HEMS NOT LISTED ON THE AGENDA .. nm COMPLETE AGENDA PACKET IS A V AILABLE FOR Iu:vmw AT CITY HALL AND ALSO ON Tim CITY'S w"nSITE MEETING DATE: March 7, 2006 ITEM# Sa City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES .........m.~..."'~~...,'".......,..""..,..,...........'~_....._.__ ..m.....'. .,.........~..,....".."~,~_~~..~~__.._...~,....,..,....,..,,"""',,""'.....~....""~,.....--...---~.-.....--....-.--......- ........._._--.._-~.......- ....~ - mm....._.............._ ...... ........."...,"'.."'''''''r_~n~......"~.~..,,.....'.......M..............,.......~,._-." "....".~"',... CATEGORY: BUDGET IMP ACT: [gI CONSENT 0 ORDINANCE Amount Budgeted: $ o RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ o CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ..~"",.",."~._._..___.......~"."~.."....,..",.,,.,,..__..____......._~... ",......_......____.________~.~....._..,"',."..,._.,....."....".....".ft_.~.."....,,""w___.___ ....m......_......._,..."""......_~,,....,,_,.~_ "....""",..................""..""..........................................._.._...",......".."....".""'~"..".....,,"" ATTACHMENTS: Draft minutes of the February 21, 2006 Regular Meeting Minutes .._.._~._...~....~~.........,.'U,"..".,.,._....,',._.._..__...._...............".,..,.___......____......_.......'..d.~........,.".......,....,"",...".______._.......__~.m...'...'.......,',._..~...,...,~~..,~_~....................................................-...........--...........-...-.-......................~.....---.......-.....-.._......."...~..,.....,.."..,"",.,' SUMMARYIBACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW req uirements. _.~........._..._,..~.._._......_._.... "..,".~'.r..r......_._......._._.........,...,"'.,."'~_,,."...-.-..-..-...--~-..-~......~.......",.".",".."...,.., ,..~.-..,....,...__..----....-.-_....,~ ..........-~...~-.-..---~......._._._..- ...............--............--...-....- ....................-.-...-...---.-..-.....-.-.-.................-.-...-_...~....... CITY COUNCIL COM1\1lTTEE RECOMMENDATION: n/a .................--..-.........-.--.............-........................-----.......--............----.---.---.-.-.---.-..-...................................................-......... . .... ................................................................-............."'................... ... .. . .. .............-............................................-...-........-.............-......"'.....-....... PROPOSED MOTION: I move approval ofthe minutes of the C' y Council February 21, 206 Regular Meeting. ._._.._._..._..._......._....._.~..m........""',....~",...,-.,.~..-.._........--..,......,',...,. .............--...-------.-..----..--.......-..- ....-.----...-.-......-..- .....-....~ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED COUNCIL BILL # o DENIED 1 ST reading o TABLED/DEFERREDINO ACTION Enactment reading - o MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 . PRELIMNARY FEDERAL WAY CITY COUNCIL . REGULAR MEETING Council Chambers - City Hall February 21, 2006 - 7:00 PM MINUTES ***** l. CALL MEETING TO ORDER Mayor Park called the meeting to order at 7:06 PM. Councilmembers present: Burbidge, Dovey, Faison, Kochmar, McColgan, Deputy Mayor Ferrell and Mayor Park. 2. PLEDGE OF ALLEGIANCE Led by Councihnember Dovey 3. PRESENT A TIONS a. Certificates of Appointment - Arts Commission . Councilmember Burbidge presented Certificates of Appointment to the Arts Commission members. b. Certificates of Appointment - Human Services Commission Councilmember Kochmar presented Certificates of Appointment to the Human Services Commission members. c. Certificate of Appreciation -- Outgoing Human Service Commission Members Councilmember Kochmar read the names of the outgoing Human Service Commission Members and thanked them for their service. She stated their Certificates of Appreciation would be mailed to them. d. Police Chiefs Citizen Commendation; Certificates of Merit; Police Chiefs Commendation and Medal of Meritorious Service Awards Police Chief's Citizen C'ommelldatiolL' Police Chief Anne Kirkpatrick presented medals and citizen commendations to the following for coming to the aid of officer Patrick Maher who was fataily shot on August 2, 2003 by Jason Roberts: Shane Barnett, Daniel Bassett, Sheila Collins . and James Owens. Chief Kirkpatrick explained that due to the trial, the Federal Way Police PRELIMNARY Department was unable to publicly recognize these citizens until now. Chief Kirkpatrick . explained that Mr. Barnett and Mr. Bassett assisted in subduing Jason Roberts and Ms. Collins and Mr. Owens assisted and comforted Officer Maher until medics arrived. Chief Kirkpatrick presented Mr. Barnett, Mr. Bassett and Ms. Collins with a with a Medal of Valor and the Police Chiefs Citizens Commendation and eXplained that although Mr. Owens lost his battle with cancer, he will always be remembered for his heroics. Certificate of Merit: Chief Kirkpatrick presented William Hamilton a Certificate of Merit for his assistance in identifYing a drug house that eventually led to the shut down and sale of this property. Police Chief's Commendation and Medal of Meritorious Service Awards: Chief Kirkpatrick presented the following Department Employees with a commendation and medal of meritorious service:-Administrative Assistant Jeanne Schroeder, Officer Kurt Schwan and Lt. Teresa Hoch. Ms. Schroeder was recognized for her continuous dedication over the years and Officer Schwan and Lt. Hoch (along with officers Bill Drake and Gary Crawford who were unable to attend) were recognized for their work obtaining CALEA (Commission on Accreditation for Law Enforcement Agencies) designation. She also presented Commander Greg Wilson with an award for his work and dedication in obtaining CALEA designation. Commander Wilson was nominated by Lt. Hoch who stated that the CALEA designation would not have been awarded without Commander Wilson's efforts. . e, City Manager/Introduction of New City Employees - None f. City ManagerlEmerging Issues - None 4. CITIZEN COMMENT Frosty Hardison ~ Asked for clarification on Council Bill No. 397 - the Tacoma Power Franchise Agreement; also commented on Teen/Gang Crime and panhandling. / Michael Reusser - Thomas Jefferson High School Leadership Class ~ asked Council for funding of a boys' scholarship program. Interim City Manager Derek Matheson explained what Council Bill No. 397 would do and why the City is entering into this agreement. 5. CONSENT AGENDA a. Minutes: Approval of the January 17, 2006 Special and Regular Meetings and February 7, 2006 Special and Regular Meetings - Approved b. Enactment Ordinance -Council Bill #397 - Tacoma Power Franchise Agreement- Pulled c. 2006 BullctproofYest Partnership Grant - Approved . d. Lakehaven Utility District Interlocal Agreement - Preliminary Engineering Services Amendment No. 1 - Approved e. S. 333rd St and 15\ Way S Traffic Signal - 100% Design Approval and PRELIMNARY Authorization to Bid - Approved f. Resolution - Pena Final Plat Approval- Approved Resolution # 06-460 . g. 2006 Planning Commission Work Program - Approved Councilmember Kochmar pulled Consent Item b - Tacoma Power Franchise Agreement MOTION: Councilmember Dovey moved approval of Consent Items a, c, d, e, f and g. Councilmember McColgan second. The motion called 7-0. Consent Item b - Councilmember Kochmar recused herself, as she is an employee of the Lakehaven Utility District. MOTION: Councilmember Dovey moved approval of Consent Item b: Enactment Ordinance- Tacoma Power Franchise Agreement. Councilmember McColgan second. The motion passed 6-0; Councihnember Kochmar recused. Approved Ordinance #06-5 J 7 6. CITY COUNCIL BUSINESS a. Mayor's 2006 Independent Salary Commission Appointments MOTION: Deputy Mayor Ferrell moved approval of the Mayor's appointments to the Independent Salary Commission. The appointments are Ron Secreto to fill an unexpired term . ending February 28,2009 and Frank Marshall to a four-year term ending February 28,2010. Councilmember Kochmar second. The motion carried 7-0. b. 5t. Francis Hospital Memo of Understanding to Provide Healthcare Services MOTION: Deputy Mayor Ferrell moved to authorize the City Manager to sign the Memo of Understanding with 5t. Francis Hospital. Councilmember Burbidge second. The motion carried 7-0. 7. INTRODUCTION ORDINANCES a. Council Bill #398 - Criminal and Traffic Code Amendments An Ordinance ofthe City of Federal Way, Washington, amending Chapter 6, Articles 4 and 7 ofthe Criminal Code and adding Article 10 to Chapter 15 ofthe Traffic Code ofthe City of Federal Way. MOTlON: Councilmember Burbidge moved Council Bill #398 - Criminal and Traffic Code Amendments to a second reading on March 7,2006. Deputy Mayor Ferrell second. The motion canied 7-0. . PRELIMNARY 8. CITY COUNCIL REPORTS . Coullcilmember Kochmar mentioned the passing of Federal Way citizens who were active in the community - Shirley Chamell who was a member of the Historical Society and Nellie Fleming who passed away several years ago but bequeathed money to the Soroptimists to use in ways that benefit the community. Councilmember Kochmar also noted that the Finance Human Services Regional Affairs committee will meet on February 28, 2006. Councilmember Burbidge stated the next meeting ofthe Parks, Recreation, Public Safety Committee is scheduled for March 13, 2006 and she attcnded the Puget Sound Regional Council Transportation Policy Board meeting last week where one issue was moving forward in terms of eligibility for Federal funding of several projects, one ofwhich is our City Center Access Project. She also attended a meeting of the South County Area Transportation Board where funding projects are under review by the legislature at this time - one project on that list is the Federal Way Triangle Interchange project. Councilmember Dovey attended a Solid Waste Committee Meeting and complimented staff on their knowledge regarding the issue. He also stated the next meeting ofthe Land Use Transportation Committee is scheduled for March 6, 2006 - on the agenda is the Link Light Rail Sound Transit Project. . Councilmember Faison reported that the Economic Development Committee met prior to tonight's Council meeting to establish their workplan and will host a City Center Redevelopment Workshop on March 8,2006. Councilmember McColgan updated the public on the City Manager search. The search firm, Waters-Oldani Executive Recruitment, interviewed the Council. Their next step is to work with the sub-committee to determine how to and to what extend involve community groups and the public. Deputy Mayor Ferrell stated that the Parks Recreation and Public Safety Committee Meeting will be discussing Police Department vacancy issues and the dangerous dog issue at their next meeting. Mayor Park stated he and Interim City Manager Matheson and other Councilmembers attended a meeting of the Seattle Sports Commission and the South Sound Business Bureau in regards to hosting the 2008 NCAA Diving and Swimming Event at the Aquatics Center. Mayor Park also announced the next Lodging Tax Advisory Committee meeting scheduled for March 10,2006. 9. CITY MANAGER REPORT Interim City Manager Matheson read a thank you letter received by a citizen regarding . the assistance given her by an off duty Federal Way Officer and updated the Council on discussions with the various bargaining groups. PRELIMNARY 10. EXECUTIVE SESSION Council adjourned to Executive Session at 7:56 PM to discuss the following: Potential . Litigation pursuant to RCW 42.30.110(1 )(i), and Sale of Real Property pursuant to RWC 42.30. 11 O(l)(c). No action was taken. 11. ADJOURNMENT Mayor Park adjourned the meeting at 8: 15 PM. Attest: Laura Hathaway, City Clerk Approved by Council on: _ . . MEETING DATE: March 7, 2006 ITEM# 5b .....-....-.-..-...-.-........ '" . ............_ m.._.....~...~.."... """.._~__..._....._.._....,~~_,~"..',.."...u,... . ,.........................""".....__ .......... ......_,,~"""~.,~~~""'" "",m_ ....................-......_.-.....~..".....,"'.........._. ,...".........___............_......,.... ..............._.~__...._ ...____._,..._ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL 2006 RETREAT SUMMARY . .......:,,"_~.......,.....~........",..,......., ...___..__............"''''''''"."_..."_._.._._..._._.__..._..~...."""~ ..,~..,',"""......."'.n."...""...._,....,,-......._...m...____.._~ ".,_ .,._..._.__._,...___...___. _ .........._._...._ ......",."".~"m...__.._..__...,....,",...",....",..",.....".. ........,..........~_".".""""........."..~ CA TEGORY: BUDGET IMP ACT: [SI CONSlj:NT o ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ .._...._..___._...."....""'....M..".n.'. "'.~....._....._....___~""""'..'''_.n'"'...'''..~__.._...____..._._..__r..'''''''',.,'",.,'''''"..._......._.._..~.,~._.,,"___._.__...____....___.___ ...............~~_.___..~_..,.._.__.__..._ ....._._.__...._.........___........._~.____..m.._....--...- .........."...."'''''"''.,--...- ATTACHMENTS: Draft Summary ofthe January 28, 2006 Council Retreat .__.._-_......."..."~""."-..."_.,,.-_.._-_._...._---_..,,....,......"""'-,.,,~.~...__....._........_._- ............~~.............~_.,.._._._.._..-_.._-_._...._-._~.~....- ...........~.,.,..~..- ...................~........~..~.~-"""~.....,~ ,. ",."..."......~~......".,.,,~.~....._........__.. ..,.,"',..,"",.~~..,......._---_.._-~..~.~...,~..,.,._-..--.-...-.. SUMMARY /BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. ._.._-_....,"'.,..~..,..,..,..-......._~--.....,.."........_~-_...__.......,...,_...._-_._.._..........._...._..~-~_....... .',..""""........."'".."'..."..., ........-...---...--.-..-....--.--..--.-.....-- ....................---..-.......-..-.......-........--..- .............__.._,~"'~-,- ....--...-..--..... CITY COUNCIL COMMITTEE RECOMMENDATION: n/a ...-........."'..........'..--......---.--..--.-............"..-....'....""- .............-..-.--,...-........,,-.,...--........."............-...-.--.....---...-..,.....---.----.--......-....,..-.....-.--- ...~....._-_...__......".........._._.- ..............-....-.........--......".-,,-..----.....-...--..---...-.....- ............-".....-......- PROPOSED MOTION: ....,.---,.....---....,..... CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERICS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d" rea mg 0 T ABLEDffiEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 . FEDERAL WAY CITY COUNCIL . ANNUAL STRATEGIC PLANNING RETREAT 28 January 2006 FINAL SUMMARY Ofthe Retreat's Key Discussions, Decisions and Agreements The following is a summary of the key discussions, decisions and agreements of the Federal Way City Council at its retreat on Saturday, 28 January 2006. The retreat included Mayor Mike Park, Deputy Mayor Jim Ferrell, Councilmembers Jeanne Burbidge, Jack Dovey, Eric Faison, Linda Kochniar and Dean McColgan, interim City Manager Derek Matheson, management team members Patrick Briggs, Patrick Doherty, DOnna Hanson, Anne Kirkpatrick, Kathy McClung, Mary McDougal, Pat Richardson, Cary Roe and lwen Wang, ICMA Fellow Christina Smith, and approximately:i dozen citizens of the City. A REVIEW OF THE ACCOMPLISHMENTS OF 2005 We reviewed our accomplishments of the past year and cited the following as 1110st impressive and as those in which we take the greatest pride. There was no effort to reach consensus on these items; this list is a composite ofthe individual comments of the Council. . The Community Center; . . City Center redevelopment strategy, including the creation of the $5 million investment fund; . The Leland Group study; . purchasing Camp Kilworth; . finishing things we started rather than letting initiatives just linger; . efficiently coming together as a Council on economic development; . creating and maintaining a politically stable and united Council; and . stepping over a threshold to finish the business of our first years as a City to launch new initiatives and take our work to the next higher level. OUR FUTURE ASPIRATIONS FOR THE CITY We also articulated what we would like to achieve for the City before leaving office, and the following is the composite list of our aspirations. There was no effort to try to reach consensus on them as each one reflects a Councihnember's aspiration. . develop a building to serve the homeless; . create in downtown a park and/or lifestyle retail; . change the image of the City in how it addresses and deals with development proposals; . create a sense of place in downtown so that it has a distinctive identity; . identify and address the unique needs of our neighborhoods; . ensure the City is better than when we found it, and that both the City and its residents are getting what they need; . make the City even more respected across the region; . create a positive tone for a "grown up" city; . make more strides in communications between the residents of Federal Way and City government; . . ensure the City lives "within its means" and that there is a tradition of being fiscally conservative with . taxpayers' money; and . improve customer service so that anyone selected randomly off the street would say that her/his last interaction with City government was positive. COUNCIL ApPROVES NEW VISION, MISSION AND GOALS 81' A TEMEN1'S With the assistance of our management team, we synthesized our existing vision and mission statements to create streamlined versions, and then reached agreement on six goals as well as reiterated our key values as a City. We also reached. agreement on adding a sixth goal, one which addresses how we collaborate with other jurisdictions at the local, regional, state and federal levels to leverage funds so that our citizens get more for their dollar, so that we provide regional leadership and sO that we influence regional and state decisions to ensure they serve the best interests of our community. We directed staff to: a) review these items to ensure that the word~ .flow smoothly; and b) incorporate the above concepts into a sixth goal and present it to us. Vision: Federal Way is a safe, attractive community known for its cultural diversity, vibrant parks and strong neighborhoods and business centers. Mission: . The City of Federal Way is respon~ive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure and managing growth. Goals: . Integrate the public safety strategy into all facets of City operations, building on a strong community-based approach. . Create a multi-lIse urban City center that is pedestrian friendly, linked to neighborhoods and parks, and serves as the social and economic hub of the City. . Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail business. . Update the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural al1s public facilities. . Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully and solve problems creatively, efficiently and proactively. . Collaboration and regional leadership . 2 Values: Service . Pride Integrity Responsibility Innovation Teamwork COUNCIL REAFFIRMS DIRECTION FOR ECONOMIC DEVELOPMENT To summarize our conversation about City-wide economic development and, more specifically, the redevelopment of City Center, we reaffirmed our consensus on the direction we have charted over the past three or four years. Some of the key findings Or themes fi'om our discussion included: . City government is working on economic development initiatives and projects across the City, including in our neighborhoods, even as much of our discussion in the past few years has focused on the redevelopment of City Center. We need to demonstrate to our residents how our investments in the City Center will benefit the neighborhoods. . We need to continually communicate with our citizens about our vision and goals and the actions we are taking to achieve them. We can always improve what and how we communicate with our residents, and the mechanisms we offer them to communicate with the . City. We must also be practical and realistic by communicating what the City cannot do. We are committed to continuous improvement in communicating with our citizens. . We need to be flexible to take advantage of new, unanticipated opportunities, and we need to incorporate into our processes continuous learning. By this we mean that we need to periodically evaluate what we are doing, why we are doing it and if we are achieving the intended results. If not, we need to be flexible enough to refine our goals and/or methods. . While we are proud of the framework we have put in place and strides made in 2005 to begin to implement our vision, we see 2006 as the year to begin seeing results. We want to work to entice a developer to take on a project in downtown and to work with the City to make our vision a reality. To see results we should also: develop criteria for how we will invest the $5 million fund we created last year; develop criteria for determining under what circumstances We will add to the fund; address the issue of parking at the transit center; and address Sound Transit's request for an eighteen-month extension to commence a TOD project east of the transit center if the J"eslllts of that agency's negotiations with the King COllnty Library result in a new library not being built on that site. . We also need to learn from other cities' experiences to help us more clearly define ollr role and to expedite ollr choice of strategies implementing ollr economic development vision aild goals. For example, some cities in our area have chosen to become property owners to use that leverage to significantly redevelop their urban cores. Is this a viable option for our City? . How will we know when we have done enough to achieve our vision and goals? . .., J During the discussion some specific ideas were offered as actions that could be taken in the future . to implement our vision. They included: provide Council with reports from staff summarizing meetings with developers and others involved in economic development; video tape the upcoming workshop that the City will sponsor in which we explore more deeply the meaning and definitions of public-private partnerships; create a Downtown Association; and enforce codes with an eye on the neighborhoods' perspectives. At Eric Faison's request, we offered some suggestions for items to place on his Economic Development Committee in 2006. They included: . Develop the indicators or criteria to be able to answer the questions "Have we done enough?" . Work to influence legislation in Olympia that affects local government economic vitality. . As a standing item on the Committee's agenda, update Committee members and the public on the latest developments. . Host a developers' forum to communicate what the City is doing and to solicit ideas from them. . Host a "big event" for all landowners in the City Center in which Patrick Doherty presents his work and we all "get on the same page" in terms of understanding the City's vision and goals and the actions it wants to take to achieve them, and we gain an even better understanding of their interests and the issues and challenges facing them. OUR INTERESTS AS WE BEGIN THE DISCUSSIONS ABOUT niE 2007 BUDGET As a result of the preliminary discussion about the 2007 budget, it became clear that we all share . three interests: 1) put into place 10ng-tenTI solutions, rather than more expedient, easier, short- term solutions; 2) develop and adhere to a set of priorities that reflect our vision, mission and goals; and 3) if we decide to submit a funding measure to the voters, demonstrate to them that it is in the City's best interests, in part by illustrating what cuts would need to be made in services and in the level of service if the measure is not approved. We briefly reviewed the process offered by staff for developing the 2007 budget and indicated a willingness to consider going to the voters as a strategy to generate revenues. If we do so, one issue that must be addressed is the role of advocacy groups in providing "third party validation" for our proposal. Staff will schedule a Spring study session to answer questions that we posed regarding the budget and budget development process, including the timelines and deadlines with which we must comply if we decide to submit any ballot measures to the electorate. ST A TE LEGISLA nON'S FATE MAY HELP DETERMINE NEXT MOVES ON ANNEXA nONS After reviewing and discussing a white paper provided by staff on alternatives for proceeding or not proceeding to consider future annexations, we reached agreement to revisit the issue this Spring after the current legislative session adjoul1ls and we know the fate of a piece of legislation that could make annexing additional neighborhoods a more urgent matter. The legislature is currently considering a proposal that would provide state funding for ten years . to cities when the latter annex neighborhoods with a total of 10,000 or more citizens. Passage of 4 this proposed legislation could provide an incentive for our City to soon submit to the voters of Star Lake, Camelot and/or North Lake an annexation measure. . We agreed to track the status of this proposed legislation and discuss the potential annexation of any of or all these three neighborhoods once we know the fate of the proposal. After the legislature acts on the proposal, staff will bring the issue back before us. Failure of the proposed legislation to be passed and enacted into law will not preclude us from proceeding, but we are interested in learning if the State may provide this financial incentive to proceed sooner rather than later on annexation. COUNCIL AGREES ON A STRATEGY TO ENGAGE POLICE BARGAINING UNITS As a result of our discussion about public safety and working collaboratively with the bargaining units which represent our police officers and related public safety workers, we reached agreement on Option A of the three options offered by staff for engaging the representatives of those bargaining units in a dialogue. We therefore agreed to use an "interest-based" approach, one in which both the City and the police bargaining units will articulate their respective interests ancl then identify their mutual interests before developing positions. We also agreed to include all seven Councilmembers, the police bargaining units' leadership, bargaining unit members and staff in the initial meeting, which means that the meeting will be open to the public. In reaching agreement on Option A, we recognize that the City Manager is submitting the three options to the leadership of the police bargaining units to determine which option they are most comfoltable pursuing. Once Derek has heard back from them, they and we will reach a mutual agreement on how best to pursue the dialogue we all want to have on this subject. .. During the discussion these key findings emerged: . Public safety is an extremely high priority for the City, which is demonstrated by the level of funding that the City has provided for public safety since incorporation. . A long-term strategy for funding public safety that is phased in over a period of time is needed. One reason for that is because the staffing model we are currently using, given limited resources, provides the minimum level of resources we need. To get closer to the "ideal" level, the City needs approximately eight to ten more police officers, and a staffing model that accounts for such things as attrition to ensure that the level of public safety resources does not fall below the minimum of what is needed. . Another reason for developing a long-tenn strategy: In contrast to cities such as [(ent, which built its police force around new officers who were recruited right out of school or the Police Academy, Federal Way needed to build a more experienced force when it assumed public safety responsibilities from King County. Thus, a significant percentage of our police officers are likely to retire in the near-term future, leaving us with a higher than usual vacancy rate. To address this situation over the long-term and achieve our interest in having sufficient resources on the street protecting our citizens, we need to balance the recruitment of people new to police work with that of experienced officers who make lateral moves fi'om other police forces to come to work for us. . Attracting police officers to work for Federal Way is not just an issue of the level of salalY, although it is in the City's interests to ensure that it offers competitive salaries and benefits. . 5 The work environment is also a major factor in our ability to recruit and maintain them. In . the region Federal Way is known as a place in which police officers are overworked. Staffing levels and other work environment issues need to be addressed, too, to ensure sufficient resources and maintain a high quality workforce. . Some Councilmembers believe that it would be best to submit to the voters a public safety measure as the way to ensure adequate funding of City services because it would have the best odds of being approved by the voters. While there was no attempt to create a consensus around this suggestion, it was proposed that the City staff develop a three to five-year plan for funding public safety at an "ideal" level. SOME ADDITIONAL ISSUES WERE BRIEFLY MENTIONED During the last half-hour of the retreat, a few additional issues were mentioned, and suggestions made for how to address them. There was no effmi to reach agreement among us on a course of action, yet these issues could be on the Council's agenda in the next few years: Housing and homelessness: The Human Services Consolidated Plan is a likely vehicle for addressing this issue. Review of that plan' is likely to be on the agenda of FHSRAC. Suggestions were made that the City address teenage homelessness and work to eliminate substandard housing. Pedestrian safety: Councilmembers see a need in neighborhoods for more sidewalks and better . lighting. One suggestion was made to conduct a survey of residents to determine if pedestrian safety is a high concern and major priority. The staff is planning to bring to Council a list of funding criteria. The funding would come from the Pedestrian Safety Fund that the Council established. Transportation: An. interest in transportation levels of service was expressed, as well as in looking at a "hub" system. In response, Cary Roe mentioned that Public Works staff will in 2006 submit to Council a concurrency ordinance that will help inform and influence capital priorities for transportation. Council relations: Mayor Park stated his intention to begin inviting two different Councilmembers to join him and Derek once per month when they meet to discuss impOliant and upcoming City issues. By rotating Councilmembers at these meetings, the Mayor hopes to keep the entire Council informed and involved. We also briefly discussed avoiding becoming divided by partisan political philosophies, and continuing to work together in the non-partisan fashion that is our tradition at the local government level here in Federal Way. . 6 MEETING DATE: March 7, 2006 ITEM# V)U . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS -~..,~ --_.~ ....,~---_._~... ,~'"._-_._---_.~_._.~., ~~--_.~~~~~~.. CATEGORY: BUDGET IMPACT: [8J CONSENT D ORDINANCE Amount Budgeted: $3,454,052.38 0 RESOLUTION D PUBLIC HEARING Expenditure Amt.: $3,454,052.38 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ _~~~_~~ft~...n~.....,.",',. ATTACHMENTS: VOUCHER LIST ._- ..._._._'-~-~~~~-~'._~-_.~,".~~~ SUMMARYIBACKGROUND: I, the undersigned, do hereby certifY under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, hington, and t autho . d to authenticate and certifY said claims. ~~-~..,,~., -"" _..,^~~- -,~~~~................~ ._-,._...,.,...".,'~,_.~ CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 -~..,="'~ ._..n..........'.. - ~--------~. PROPOSED MOTION, I move uOfVOUCher~ ~~-~AGER~PR~VAL: -IL{J~ --------~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d. rea 109 0 --,--_.~,.,.,- T ABLEDIDEFERREDfNO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # eEVISED - 05/10/2001 RESOLUTION # __._m .- .~ CITY OF ~.~ . - Federal Way MEMORANDUM Date: February 15. 2006 To: Finance, Human SelVices and Regional Affairs Committee Via: Derek Matheson, Interim City Manag~ From: Tho Kraus. Finance Managet1:\~ Subject: Vouchers Action ReQuested: . Accept the vouchers and forward to the March 7. 2006 Council meeting for approval. k:\fin\acclspay\checkrun\mfr cover.doc . ~-, s 0 0 a>o 0 ('I) 0 0 0 0 o l'- CO 0 CD 0 0 -.:to 10 Nq 0 ~ -.:t CO CO CD 0 "'! ..... 0 N c cOO> I'- CO 0 \it; N r--: c' I'- CDN N ..- N I'- a> 0 N .:.c N 0 CO CO_ 10 ('I) N <0_"- -.:t ..- ..- CD C) U -.:t ('I) CO N ID nl CD ..- Ol a. J: <<l e u a.. 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C) >- ~ 1;).... . :J~ ~w Uc ~w ULL -LL ~O ii:~ (3 ~ 0 Co ~ II) :c ... :E .S < M II) . I.t) ~ .. U (D (I) I.t) .s:::. 0 U .... ..... ... (D 0 II) 0 ...I ~ .:.: .c: m U Q CoN CUO M Q; C) RI C") .- Q) 0> m n.. ~ ....5: i..;: l/)...J ;:j~ <.,.:: ..~.. .:.::w ,'0' ge .'Qi J:W i .~ ii:i= [) :2 < > M Q) It) .::L CD It) G) 0 '0 ~~ 0 u Q) .:.:: c c RI 0 .:.::~ m .s J:G) OS! D.N RIO MEETING DATE: \\AO.,\rch 1 J UXJU ITEM# Get .___..~...v..~_____~.~___.,~_,",....~,",".,_.,..~.__~_--~~--_..~ ~ ~..~____.n~"'~ ~Yn..n""~~...._~M",~"____"_~~._ ~ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: December 2005 Monthly Financial Report ~..__.",.,~_.._...."-,,,.,,~-~-~.~_._-",."~~..,---_..._..._._.._~. "'_'_._..'mn .........._...~--- CATEGORY: BUDGET IMPACT: [8J CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCn. BUSINESS D OTHER Contingency Req'd: $ -. _.w_~ ._-~_.- A IT ACHMENTS: December 2005 Monthly Financial Report .~_..~~---- SUMMARYIBACKGROUND: ~~,~~,~~-~,~. .__._.__...._.._....~~ - .,. CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed at the Finance, Human Services and Regional Affairs Committee at their February 28th meeting. .ROPOSED MOTION: "1 move for t 2005 Monthly Financial Report." __~~~_n.~~"..."..,'~, _._~. ._-~',~. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # 0 DENIED 1 ST reading D TABLEDIDEFERREDINO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 0511012001 . CITY OF A . Federal Way MEMORANDUM Date: February 28, 2006 To: Finance, Human Se<vio", & RegiO~~mmitree Via: Derek Matheson, Interim Ci~g From: Tho Kraus, Finance Manage ~ Subject: December 2005 Monthly Financial Report Action Requested: . Accept the December 2005 Monthly Financial Report and forward to the March 7th Council meeting for full Council approvaL . K:\FJN\MFR\MFRFEDRACCVRI.DOC t>~\ ~ CITYOF ~ December 2005 Monthly Financial Report Federal Way . GENERAL & STREET FUND OPERA nONS The overall operating of the combined General and Street Fund showed a positive result of $2.66M through December. Overall revenue total $35.38M and is $709K or 2.0% above budget, primarily attributable to the exceptional building permit activities and a positive sales tax infused by new constructions.. Both permit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long-term purposes. Year-to-date expenditures total $33.23M and is $L95M or 5.5% below budget. Of the $ L9M expenditure savings, $1.28M is included in the Carryforward Budget Adjustment for continuation of existing projects and new programs ($148K). Vlinarice C;liONERAL &. STREET FUND Year 2004 Yea. 2005 Favorable. (Unfavorable) SUmmary of. Sourc",s & .'us..s . Qudget Ac;tual _l\i.ldg'!t A(:lI!al 1)",11;>""($) l"'t!rC!l_nt (%1 8eginning Fund 8alance $ 8.109.614 $ 8.109.614 $ 2.945.041 $ 2.945.041 $ (O) 0.00/. OPERATING REVENUES Property Taxes 8.107.771 8.121.088 8,584.024 8.442.168 {141.8561 -1.7% Salas Tax 10.835.153 10.54&.218 10,793.000 11.305.537 512,537 4.7% Criminal Justice Sales Tax 1.714.051 1.648.045 1.781.000 1.817.981 36.981 2_1,* IntergOvernmental 2.233.623 2.231.610 2.210.000 2.248.446 38.446 1.7,* Leasehold Tax 2.500 19.292 2.500 2,026 {4741 -19_0% Gambling Taxes 1.850.000 1.443.150 1.430.000 1.501.064 71.064 5.0% Court Revenue 1.275.975 1.241,810 1.281.000 875.986 (405.014) .31.6% Building Pef'(llitsJFees..cD 1.194.009 1,658.586 2.942.400 3.141,368 198.968 6_8% ROW Penn~siFees-f'W 377.296 339.366 365.000 346.605 (18.395) -5.0% Licenses 142.100 177.445 208.517 233,304 24.787 11_9% Franchise Fees 65.1.062 700.714 723.000 787.639 64.639 8.9"1. Passport Agency Fees - 57.910 85,086 63.418 (21,669) -25.5% Recreation Fees 1134.950 830 .603 872.335 825.052 (47.283) -5.4% Public Safety 653.555 864.485 931.090 1.100.604 169.514 18.2% Admin/Cash Management Fees 542.000 541.495 552.000 552.000 (0) 0_0% Interest Earnings 288.170 111.004 172.000 271.945 105.945 61.601. Mise/Other 108.8411 241.711 184.700 305,019 120.319 65_1% . ()n<lnino Trand",,,, In' Ulility Tax-Celebration Park 231.843 231.843 238.798 238.798 - 0.0% Utility Ta~-Kenneth Jonas Poot 3011.000 283.910 314.000 314.000 - 0_0% Utitity Tax-Arts CommIRW&B - - 113.750 113.750 - 0.0% Utility Tax-f'ollce Pos~ions - . 625.000 625.000 - O_ot;l/o Utility Tax-5lreel Bond Projects 182.852 182.853 1112.000 192.000 - 0_0% utility Tax-New Slreet Lights - - 93.900 93.900 - 0.0% TotalOjietatlng R""enu..i<. 31,G36,7S!, 31,47.3.139. 34;675,100. 35;383,608 706,508 2;00/< OPERATING EXPENDITURES City Council 305.038 306.685 388,802 344.136 44.665 11.5% City Manager 737.905 671.036 871.491 853.100 18.391 2.1% Municlpal Court-Operations 1,461.066 1.404.903 1.401.822 983.097 418.725 29.9"1. Economic Development 166.848 135,411 302.115 228.584 73.531 24_3% Managemenl Services 2.043.473 2.014.104 1.883.518 1.862.587 2O.1131 1.1% CivillCrimlnal Legal Services 1.427.44 7 1.219.618 1,145.500 1.005.324 140.176 12.2% <.;omm. Developmenl Svcs 3.720.212 3.365.496 3.494.215 3.123.953 370.263 10.8% Jail Services 1.384.060 1 .211.530 1.442.060 1.400.637 41.423 2_9"1. Police Services 16.075.115 16.042.043 16.3117.701 15,843.471 554.230 3.4% Parks and Recreation 4.042.762 3.922.250 3.945.274 3.941.474 3,800 0_1% Public Works 4.046.0411 3.687.934 3,910.022 3.644,449 265.573 6_8% IS Charges-Unailocated 86.000 77 .996 - - " n/a Ti;~I-O~.rat!ng"ExpeniJltures 35;495;974 3<$,065,006; - 3S;1II:f,521 33,2;'10;813 1,~5polJ :"5:5% Operating ReWtnUeS overt(under) Operating Expenditures {3.8S11,215t (2,591.8571 (507,421) 2,152,795 2,650.218 q24.3% OTHER FINANCING SOURCES One-Time Transfers 10 7.361 7.361 81.000 73.551 (7,449) -9.2% Granls & Other 395.275 318.304 498.258 584.873 86.617 17.4% Total.Other Financing .Sources 402,535 325,864 579.256 658,423 7.9;161 13.7% OTMER FINANCING USES C~y Manager Contingency 156.836 . - - - nla One-Time Trans/ers to ClP 2.800.370 2.898.370 1.028.030 1.028.030 - 0_0% Other - 40.000 . 40,000 100_0% . Total Oth.... Financing. Us..s 3,055,206 2,896,370 1,068,0.30 1,028;030 (40,0001 -3.7% Total Endlna FUnd Balance 1,597,829 $ 2,945,041 ~ 1,948,846 $ 4,728,229 $ 2,779,383 142.8% ])-3 DESIGNATED OPERATING FUNDS Through December, designated operating funds revenue total $19.4M and is $445K abov~ the year-to-date budget of $19.0M with utility taxes and real estate excise taxes being the major contributors. Expenditures of $16.0M is $403K below the budget . estimate of $16.4M. \larlan~ DESIGNATED OPERATING 'FUNDS Year 2004 Year 2.005 _ Favorable (Unfavorable) ~I!.ro~!!ry-of-SC!ur",,_s'8..USI!$ Budget Actual _Budget - Actual Dollarsl$) Percent(%) , /'legin Balance-Designated Funds $ 5,228,838 $ 5.228.838 $ 4.610.136 $ 4,610.136 $ 0 0.0% ~PERAnNG REVENUES Intergovernmental 576.978 553.636 596.245 565.157 (31.088) .5_2% IUtiI~y Taxes 7.253.021 7,554,782 8.225.399 8.292.520 67,121 0.8'll ~oteVMotel Lodging Tax 134.000 142,030 150,000 168.117 6.117 5.4'll Real Estate Excise Tax 1.900,000 3,078.898 4.250.000 4.695.964 445,984 10.5% Dumas Bay Centre 500,250 496.852 523.775 452,672 (71,103) .13.6% Knutzen Family Theatre 76.601 73.999 78,515 69,648 (6,867) -11.3'll ~WM Fees 3.437,136 3.522,667 3,576.746 3.535,750 (40.996) -1.1'l1 Refuse Collection Fees 168,545 179.058 167,701 165.950 P.751) -1.ll'lE Interest Eamings 344,010 76,049 203.345 217,621 14.476 7.1'l1 Miscellaneous/Other - 2.965 217,250 280.838 63.588 29.3% QngQino Transfers In: Utility Tax.Knutzen Theatre 100.000 100.000 118,869 118,669 - 0.0% Utility Tax.Arterial Streets 1.193.804 1.193,804 890.625 890.625 + 0.0% . 9~I~Ope~l)ilg_~vel(iilis' 15.AA-l.345 . 16,974.7411 1'8,9!l&;4@ 19;~,951 445;48;2 . i;:ri OPERATING EXPENDItuRES ity Overlay Program 2,270.632 2,243,765 1.547.040 1.495.665 51.175 3.3'l1 utility Tax-AdmlnlCash Mgmt Fees 53.561 53.681 54.429 54,429 (0) 0.0'll Solid Waste 367,661 290.037 387.238 322.151 65,087 16.8'll HotellMotel Lodging Tax 350,999 186,625 567.446 509.592 57.854 10.2"A Debt Service 5,889.631 5,532.121 6.833.128 6.801,614 31.514 0.5% Surface Water Management 2,718.698 2.587.905 2,864,111 2,6&4.052 180.059 6.3% Dumas Bay Centre 501.630 484,372 538.575 478,294 60.281 11.2'lE Knutzen Family Theatre 179.177 202.39 7 201.090 168,945 32.145 16.ll'lE . Onaoino T"'n~f...... 0..1- Utility T ax.Celebration Park 231.843 231.643 238.796 238.796 . 0.0'll Utility Tax-Kenneth Jones POOl 309.000 283.910 314.000 314.000 - 0_0% Utility Tax~Arts CommlRW&B - - 93.750 93.750 - 0.0% Utility T ax-Pollce Pos~ions - - 625.000 625.000 - 0.0'll Utility Tax-Street Bond Projects 182.852 182,853 192.000 192,000 - 0.0% Utility Tax-New Street Lights - 93.900 93,900 - 0.0'll Utility T ax-Knutzen Family Theatre 100,000 100.000 100,000 100.000 - 0_0'll Utility T ax-Arterlal Sbeets Overiay 1.193.804 1,193.804 890,625 890.625 - 0.0'll Utility T ax- T ransportalion CIP - + 890.625 965,625 (75,000) -8.4'll Td.taIOP!'r;dJri9'Ei!p~it!!lt"J:!ls-';" _ ~4;~,~!l 13;573,194 16,43M:5~ ' ; 1ll~!128,~ 40301:1.5; , , f:!!"ii bperatlng Revenues over/(under) Operating Expenditures 1,334,857 3,401,546 2,586,714 3,415.311 848,597 33.1% ~TtlER FINANCING SOURCES One- Time Transfers In 4.382.836 4.253.236 4,302.677 4.268.946 (33.731) "()_8% GrantsIMitigationlOther 139,726 161.205 175.036 257.131 82.095 46.9'll TotalOlher Financing-SourCes 4;5~.5ll2 4,414;441 4,477.713 4,526;078 48,365 1:1"ii ~THER FINANCING USES One-Tome Transfers Out 8.409.601 8,434.690 7,091.561 6.826,473 265.088 3.7'Jj Other - - - - ~ nI, Total Othet'Flnancirig Uses 8,409,801 8.434,690 7.091,561 6,826;473 265,088 3.7'"A ENDING FUND BAlANCE Arterial Street (0) 66.032 - 97.272 97.272 nla Utility Tax 837.186 t .095.578 868.708 1.027.502 158,794 18.3% Solid Waste & Recycling 83.536 105.142 60.641 121,707 61.065 100.7% Hotel/Motel Lodging Tax ~ 175.196 - 132.627 132.627 nla Paths & Trails 5,531 5.629 14.991 15,272 281 1_9% Debt Service Fund 1.547.857 2.826.227 2.815,373 3.195.705 380.332 13.5% Surface Water Management 214,656 355.735 799.420 1.120,908 321,488 40_2% . Dumas Bay Centre Operations (20.114) (9.450) - (14.816) (14.816) nla Knutzen Family Theatre 8,004 (9.954) 3.869 28.875 25.007 646.4% otal Ending Fund Balance $ 2,676,656 $ 4,610,136 $ 4,563,002 $ 5,725,052 $ 1,162,050 25.5% 2 b~tt Real Estate Excise Tax Sales Tax bv SIC Code Compared to 2004, collections are up $1.62M or 52.5%. December's receipt of $358K is $58K above December COMPARISON OF$ALES TAXCOLLEcnONS BY SIC GROUP 2004's activity and includes a total of 313 real estate Y(!ar-to-datethru OtiK;elJlber . transactions, of which 118 w.ere tax exempt and of the Camp.one;,t 2t104 2005 Ch;lfIge "(rpm 2004 remaining 195, 10 were mobile home sales. The annex .Gr!3ulJ. Actual Actuaf $ % area ,has contributed year to date revenue of $192,215. Retail Trade $ 5,735,317 $ 5.889.728 $ 154.411 2.7% - The largest transactions in the current month consist of the SelVices 2.103.295 ?,243.364., _ $ 140,069 6]% sales of West Campus Office Park Division 1 - Vacant CPnstrucVContract 1,035.464 1.490,740 $ 455,276 44_0% Wholesaling 538.663 516.208 $ (22,455) 4.2% Commercial Land @ 33520 6th Ave S, West Campus --'" ~. TransplUtility 15.725 13.44fi.. (2.279) -14.5% Business Park - DSHS Office Building @ 616 S 348th fnfonnallon 598,078 _._~~,~13 $ (4.065) ~.7% Street, Vacant Commercial Land @ 34001 Pacific Hwy S, Manufacturing 109,524 138.15!!. $ 28.634 26.1% Vacant Residential Land, and Colby Car Wash @ 27607 Govemment 49,877 55.702 $ 5.825 11.7% .,"- $ (5,625\ -1.6% FinllnslReal Estate 3i~~ _ __ .340,448 Pacific Hwy S. Other 14.W2 23.730 $ 9,528 67.1% Total $ 10,546,218 . $ 11,305,537 $ 759,319 7.2% .. ~~~:~~L~:T:~,.=~WNtiES' .. Retail sales continue to remain the largest source of sales " ..., l ~Q04-<"" - 200'$ '~h~1r'pnf20(14;:: tax revenue, accounting for 52% of all sales tax , Montb.._-_ _~r:iu;il. " Ac6.ta1 $Jlj.i;" :-",Vat: collections. Year-to-date retail sales tax collection is up Jan $ 122,026 $ 170.866 $ 48.840 40.0% $154K or 2.7% above year-to-date 2004; majority of the Feb 147,294 275,617 128,323 87.1% increase is in the following areas: miscellaneous store Mar 199,576 384.048 184,472 92.4% retailers, health and professional care store, motor vehicle Apr 243,531 784,135 540,604 222.0% and parts dealer, general merchandise stores, building May 182.533 481,264 298.731 163.7% " material and garden, and nonstore retailer. Jun 623.138 425.029 (198.109) -31.8% Jul 287,960 290,288 2.328 0.8% Aug 205.322 416,213 210,891 102.7% Services industry accounts for 20% of the total sales tax Sep . 278.155 515,578 237.423 85.4% collections. On year-to-date basis, services sales tax is up Oct 201,424 237.983 36.559 18.2% $140K or 6.7% compared to 2004. The types of services Nov 288.344 357,228 68,884 23.9% which show significant increases in 2005 include: .- Dee 299.595 357,736 58.140 19.4% amusement, gambling, and recreation; and accommodation YlD Total $ 3,078,898 $ 4,695.984 $ 1,617,086 52.5% and food services. . Sales Tax Construction and contracting activity, which accounts for Year-to-date revenue of$ll.31M is above December 2004 13% of sales tax collections, is up $455K or 44% from year-to-date revenue of $1O.55M by $759K or 7.2%. The 2004's activity. Sales tax received year-to-date on major current month's Sales Tax of $1.03M is above the 2004 City projects total $274,511 or 18% of total construction monthly activity by $176K or 20.7%. As shown in the and contracting activity. detail by SIC code table below, new construction alone increased by $455K, which is the primary contributing Sales Tax bv Activitv factor of the positive bottom line. In addition, the major projects that contributed to this increase are mainly public " projects. For these reasons, the sales tax improvement is ~!ILl:,sr.AJ( COMPARISON by AREA temporary in nature, different than the broad based "Ye...(;~a(e th.ru D~em""r . 20ll" 200"5 CIl!Jfrpiif:21194. . economic improvement which would be more sustainable, G,.p!lP J\c:!ual AC!ual $ ".~ .....%... Total Sales Tax $10,546,218 $11,305,537 $759,319 7.2% LocAL RETAiLSALE$ TA)fREVENUES S 348th Retail Block $1,474,255 $1,487,943 $13,688 0.9% Y~r~CKI..wthlV~P~ % chg from prev yr 107_0% 0.9% na na --~~ 2()jJ4 . 2005 P'Mp9.tf.:m>.mg(lp4. Percentage of total .14.0% 13_2% ..Q.8% .5_1/% M9~Jh M~a{ Aetll'" .$ . "% The Commons 176,355 970,960 194,605 25.1% % chg from prev yr 71_5% 25.1% na na Jan $ 852,298 $ 862,219 $ 9,921 1.2% .- Percentage of totat 7.4% 8.6% 1.2% 16.7% Feb 1,117,608 1,155,867 38,259 3.40/. Major AUto Sales 408,078 413,337 5,259 1.3% Mar 779,946 794,197 14.251 1.8% % chg from prev yr 86.7% 1.3% na na Apr 707,617 752.487 44,870 6.3% Percentage of total 3_9% 3_7% ..Q_2% -5_5% May 875,451 935,065 59,614 6.8% S 312th to S 316th 575.308 567,465 (7,843 .1.4% Jun 831,979 857,410 25,431 3.1% % chg from prev yr 113_1% -1.4% na na ._n _. 813,885 5,539 0.7% Percentage of total 5_5% 5.0% ..Q.4% -$.0% Jul 808,346 Pavilion Center 459,845 459,663 1182 0.0% '.~ Aug 983.203 1,057,583 74,380 .~.~~ % chg from prev yr 1/3.1% 0.0% na na Sep 938,548 1.004,058 65,510 7_0% Percenlage of Io/al 4.4% 4.1% ..Q.3% -6_8% . OCt 862,312 994,469 132,157 15.3% u_. 113,322 12-1% Nov 937,836 1,051,158 The City's largest retail center, South 348th, which Dee 851,074 1,027,139 176.065 20.7% generates 13% of the City's sales tax, is showing an YfU lotal $ 10,546,218 $ 11,305,537 $ 759,319 7.2% 3 ()'? increase of$14K or .9% compared to the year 2004. The UTILITY TAXES Commons is showing an increase of $195K or 25.1% 'year~to~da,tet"'ruDecember compared to year 2004 activity because a major retailer is ,2004 200S Cha(lt/.e from ;i(/(J4 . I d d' 00 Y -d I '. Month. . Actllal Actual $ liar " Var me u e m 2 5. ear-to ate sa es tax for thIS major Jan $ 687.590 $ 726.583 $ 38.992 5,7% retailer increased $79K while in the new location versus Feb 741.009 794.152 53.143 7,2% . the old location, Without this major retailer, the Commons Mar 705.007 _ 731.064 26.057 3,7% I d . Apr 709.531 770.397 60.866 8.6% sa es tax ecreased year-to-date by $24K. Major Auto May 617.502 745.699 128.197 20.8% Sale's collection total $413K and is $5K or 1.3% above Jun 565.728 592.788 27.060 4_8% 2004. S 312th to S316th is down $8K or 1.4% from the Jul 554.222 609.227 55,005 9.9% . .. C I - Aug 540.643 585.489 44,846 8.3% pnor year. Pavlhon enter tax col ectlOns are the same as Sep 545.963 590.070 44.107 8.1 % pnor year. Oct 584.695 636.521 51,826 8_9% Noy 595,016 635.678 40,662 6.8% Gambling Tax Dee 712,944 882.017 169,073 23.7% ax Rebate (5,068) (7.165 (2.098) 41.4% Gambling tax collection through December is $1.50M. In VTD Total $ 7,554,782 $ 8,292,520 $ 737.738 9.8"/. comparison to 2004 year-to-date collection, 2005's tax Tax rebates a.... Included in totals_ collection is higher by $58K or 4%. One major card-room has contributed $1.17M through December. The annex Compared to year-to-date 2004, Electricity is up $230K or area has contributed year-to-date revenue of $13,855. On 9%, Gas is up $277K or 26%, Cable is up $54K or 7%, month-ta-month comparison, December's gambling tax is Phone is down $27K or 3%, and Cellular phone is up down $72K due to a change in accounting practice. To $183K or 12%. simplify the year-end closing process, the threshold amount for accruals back to 2005 was increased to $100K, r .,... UTIUTYTAXES I up from the previous threshold of $25K. Therefore", Yea,.-tQ;,date ihl'#~ber gambling taxes for 2005 received in early 2006 that do not.. 2004 .~05-- . , :' Cl,iiifr/iJJrciin 2(}(}4 meet the new threshold will be included as part of 2006's Actual Ar;w;jl, $' Var ." Var revenue. Electric $ 2,440,320 $ 2,670,723 $ 230.403 9.4% Gas 1,081.427 1,358.412 276,985 25.6% Also with the smoking ban effective November 2005 Solid Waste 515,528 536,267 20,739 4.0% ther; is some concern that gambling tax revenue may see ~ Cable 819.019 873,141 54,122 6.6% d 1. A his' . '11 d -'f th Phone 1,013,371 986,617 (26.755) -2.6% ec ~e. t t time It s~ too soon t~ eten:mn~ 1 e Cellular 1.498,875 1,681.723 182,848 12.2% s~oking ban has had .an Impact. Staff IS IllOmtonng and Pager 3.364 1,n6 (1,589 -47.~ . Will report_ on any sigruficant changes. SWM 187,945 191,027 3.082 1.6% Tax Rebate (5,068) (7.165) (2,098) 41.4% '. .,GA1iIIi3LJNG.'tJ.Ut'REr'f(ENUE ' Total $ 7,554,782 $ 8,292,520 $ 737,738 9.8% :Ye~r~iorl!atfJ:ihf;j/~em!!~r Tax rebates are included in the total 2004 '2011.S"Chi!I1Qe(rdm g(lQ4..' Monlh A.ctp~1 A~.:i~I'$Var o/.iV;:tr' . Jan $115,177 $ 137,311 $ 22.133 19.2% HotellMotel Lodging Tax Feb 113.514 115,768 2,254 2.0% HoteVMotel lodging tax collections through December Mar 112.880 130,206 17,326 15.3% total $158K. Compared to 2004, the lodging tax is $16K ApI' 131,267 136.467 5,200 4.0% or 11.3% above the same period. ~ May 117,979 132,353 14,375 12.2% Jun 120,847 122,257 1,410 1.2% Jul 121,637 130,114 8.477 7.0% HOTEL/MOTELLQDQINGTAXREVENUES AUQ 110.541 133,906 23,365 21.1% Ye.arctQ:.dat",thrn.-DeJ::.embe,r Sep 114,957 115,878 921 0.8% 2004 zollS' Chang'" hnm.2004 Oct 109,466 150,900 41.434 37.9% Month Ac,ual Actual $Var % Va.r Nov 127.293 119,925 (7,368) -5.8% Jan $ 9.377 $ 9.669 $ 292 3_1% Dee 147592 75978 (71614) -48.5% Feb 11.529 11,717 189 1.6% , " Mar 7.340 9.163 1.612 24.7% YTO Total $1,443,150 1,501,064 57,914 4.0% Aor 11.775 11,390 (385) -3.3% Mav 9.613 14,067 4,453 46.3% Jun 11.554 11,566 12 0.1% Jul 10,352 12.247 1,895 16.3% Utility Tax Aug 14.065 14.632 667 4.0% Utility taxes received through December total $8.29M and Sep 16.496 17,633 1.137 6.9% . b 2004 d 11' b $ 100/ OCI 15.546 18.047 2.501 16.1% IS a ove year to ate co ectlOns y 738K or /0. Nay 12.932 13,765 833 6.4% On a month-to-month comparison, May's and December's Dee 11.449 14.231 2.781 24.3% utility tax collection exceed 2004's significantly. Both are TIU Iota $ 142,030 $ 158,117 $ 16,087 11.3% due to increases in electricity ($119K) and gas ($135K). State Shared Revenue Year-to-date distribution of $4. 7M is above 2004 's acti"ity . by $290K or 6.6%. New gas tax in August 2005 has contributed $91K or 31% of the increase comparing to 2004. Liquor profits, liquor excise tax, local criminal 4 l)-b ~.._"'_. justice sales tax and fuel tax are up but is offset by a 2005's City overtime is 26% or $I05K above last year. decline in criminal justice high crime. Because of the There IS a 12% decrease in overtime for contracted City's decrease in crime rates we don't qualify for criminal services, traffic school and the homeland security .jUstice high crime funding this year. programs. When the decrease from the billable overtime is included, the total overtime increase is reduced to $91 K or Sf ATE SHARED REVENUES 18%. Yearto date thnJ Decerllber Type 2004 2005 $ % 2004 2005 Change'from 2QiJ4 Training $ 28.575 $ 17,662 $ (10.912) -38% Re~nue Actual AclUal $ % Court 41,066 32,295 (8,771) -21% liquor Profits Tax $ 605,243 $ 607,100 $ 1,857 0.3% Field Operation 280,275 390.133 109,858 39% --,-... SOAP 94 190 96 0% Liquor Excise Tax 328,195 353,967 ')fj.m 1-9% Grim Just Low-PoplOCD 74,936 79,907 4,972 6.6% Other 53,420 67.699 14,280 27% City Portion 403.429 507,979 104,550 26% Criminal Just High GrIne 42,455 - j~2,455) -100.0"10 Contract or Grant 43,679 43,413 (465) -1% ~._ '''W ._~". Local Grim Just Sales Tax 1.648.046 1,817,981 169.934 10.3% Traffic School 63.690 50.571 (13,119) -21% Fuel Tax' 1.719,329 1,849,274 129.945 7.6% Homeland Security 501 635 334 0% .. DUI - Cities .24,089 14,469 380 2.7% Binable 108,069 94,819 (13,250) -12% ,.,.--- Tolal $ 4,432,293 $ 4.722,698 $ 290,405 6.6% Grand T olal $ 511.499 $ 602.799 $ 91,300 16% , Fuel laX is induded in both generall.rreet and deslgnated"l'ernting funds. PS Overtime Bv Month Permit Activity Change Year-to-date building pemrit activity exceeds 2004's year- 2004 2005 $ % Jan $ 49.812 $ 50.235 $ 423 1% to-date activity by $1.5M or 89%. Significant pennits Feb 39,014 54.688 15,675 40% include: Century Theatres, Sportsmans Wearhouse, and Mar 37.625 48.571 10.946 29% Quadrant. Right-of-way pennits are up in December by Apr 40,501 53,135 12,634 31% $6K and year-to-date activity is up by $7K or 2% when May 45,787 38,533 (7,254) -16% Jun 57.703 55,867 (1,836) -3% compared to 2004. Jul 41,136 44.155 3,019 7% Aug 37.868 45.364 7.497 20% BUILDING'PERM.ITS&FE.ES ~..--;-c, Sap 37,979 61,691 23,712 62% Yearcto-Oate. Th,C;>.I'9t1,D.e(:Qm!)or' . Oct 48.626 41.252 (7.374) -15% :;004 . 2~O:S ctIa"gi)fr'Qn:(2/io4"'-- .'. Nov 31.808 67.305 35,497 112% Aciua' Notua' .$' . "'%'" Dee 43,641 42.002 (1.638 -4% . Jan 68.435 164,108 95,673 139.8% YTD $ 511.499 $ 602.799 $ 91.300 18% Feb 178.968 160.765 (18.202) --~ Annual Total $ ."""., . .. ... -. . 511,499 .. ,-.., ,.., ::~:~ ~:~:f:~;~~~_::: .--.-.-. . .,. --,...., ,.-..','.'.....'.....' .......-,.,'...'..,.,. Mar 125.942 206.886 80,944 64.3% Apr' 147.827 421,260 273.434 185.0% Court Revenue May 123,543 452.483 328,940 266.3% Jun. 151.233 330.658 179.425 118.6% Excluding probation revenue is down $92K or 11.0% Jul 107.626 215,967 108.342 100.7% compared to year-to-date 2004. The unfavorable variance Aug 119,271 314.271 195.000 163.5% in probation services is due to an accounting change. Sep 173.398 255.906 82.508 ~^.. 47.6% Oct 149,297 285.630 136.333 9.1.3% Nov 137.945 175.341 37.396 27.1% . .' . ;;':~~=:i:.- .. ,;,.c:.,".,'.. Dee 175.103 158,092 117.011 -9.7% YTD Total 1,658.586 3,141,368 1.482,782 89.4% ..,. .. 2004. '.200$ ....".... '.'.--'CfiiiiigilrTrdnt2l104' , M<mth . Actual Actual ',.lM;;...:' . '%,var. ROWPERMITS &'FEES . Januarv $68,292 $62,618 1$5,874 -8.3% Februarv $77,412 63,236 114.177 -18.3% Year-19-Q<ite ThrQuOtl Dec::emb.er . ...- March $76,2S0 61.529 114,721 -19.3% 2004 2005 Ch<iijgilfrlim,2904 -- April $76,542 60.672 (15,669) -20.5% ACt",al ACtual $ "I. May $71.748 63,309 (8,439 -11.8% Jan 22,628 20.643 (1,985) -8.8% June $75,615 55,631 119,985 10 Feb 37.998 27.622 (10,377) -27.3% July $62.183 50,952 (31.231) (0) Mar 24.113 23.748 (365) -1.5% August $74,182 55,280 118,902 (0 Apr 23.831 23,253 (576) _..~ September $49,082 56.387 7.305 0 May 25.687 36,684 10.997 42.8% October $68.217 77,052 8,835 0 Jun 48.627 28,971 (19.656) -40..4% November $64,122 68.906 4,784 0 Jul 13.321 30.332 17.010 127.7% December $52,649 68.535 15,885 0 Aug 27.886 29.350 1.464 5.2% Subtotal $836.295 $744.305 1$91.989 -11.0"/. ~ep 44.339 39,638 (4.702) -10.6% Probation SeJVice& 405.514 131,679 (273,835 -67.5% Year-to-date Total $1,24t 810 $875,986 t$365,824 -29.5% Oct 12.668 19,992 7.324 57.8% Nov 25.558 27.648 2.090 8.2% Dee 32,708 38,724 6,Q16 18..4% YTD Total 339,366 346.605 7,239 2.1% Public Safety .Expenditures through December total $15.8M, which is $554K or 3.4% below the year-to-date budget of $16.4M. 5 ))'1 COURT REVENUE Direct program expenditures total $1.24M or 97.5% of the By CaIl!Qory-Through PecOllllber total annual budget of $1.28M not including indirect costs. 2004 2005 Chaljrie fm/il2004 Including indirect administration costs, recreation Actual Actual $Var ~Va( expenditures total $1.56M and are 97% of the total annual ~IPenallies $11.817 $13.694 1.876 15.9% budget of $1.61M. Recreation fees total $838K and are . TraffIC & Non.Parking $494.176 464,494 129.682) -6.0% 101.4% of the total annual budget of $827K. Recreation Parking Infractions $35.584 34.001 11.583) -4.4% OUI & Other Misd $135,266 103,117 (32.149) -23.8% fees have recovered 67.3% of direct program costs and is Criminal Traffic Misd ..-- $45.074 48.757 3.683 8.2% 2.5% above the annual budgeted recovery ratio of 64.8%. COminsl Costs" $63.746 36.787 (26.959) -42.3% Considering indirect administration costs, the recovery Intergovernmental $50,634 41,606 (9.027) -17.8% ratio is reduced to 53.6% or 2.3% above the annual COminal Conv Fees $0 1,852 0 nla budgeted recovery ratio of 51.3 %. -~".~,- Subtotal 836,295 744,305 (91,989) -11.0% Probation Services 405,514 131,679 1273,835\ -67.5% Total $ 1,241,810 $ 875,986 $ (365,824) -29.5% Dumas Bav Centre " Crlminat costs include screener fees. Dwnas Bay Centre operating revenue of$453K is down by $71K or 13.6% compared to the year-to-date budget of Traffic and non-parking fines total $464K and is $30K or $524K. Operating expenditures through December total 6% below year-to-date 2004. Parking infractions total $478K, which is $60K or 11.2% below the year-to-date -$34K and is $2K or 4% below year-to-date 2004, DUI and budget of $5 39K. Dumas Bay Centre has recovered 94.6% other misdemeanors total $103K and is $32K or 24% of its operating expenses. below year-to-date 2004. Criminal costs total $37K and is $27K or 42% below year-to-date 2004, Knutzen Familv Theatre Operating revenue of $70K is down $9K or 11.3% Parks & Recreation compared to the year-to-date budget of $79K. Operating Overall parks operations expenditures through December expenditures through December total $ I 69K, which is total $3.9M, which is $4K or .1 % below the year-to-date $32K or 16.0% below the year-to-date budget of $20IK. budget of$3.9M. Dumas Bay Centre and Knutzen Family Knutzen Theatre has recovered 41.2% of its operating Theatre revenues and expenditures are bothbelow budget. expenses. Recreation and Cultural Services .' . '.' ,. '. .'. -'- - ~ '-'-' ,- "'."'", . . :. ,-' :.. ._ . ..... - _. n. _ RECREATlON& CUL TURAL SERVI~~PRdGIWtl~_M.D,DLlMA$'~AYCENTREPI;R~QRMANCE '(ear.tQ:Da~Thl:i:mfi'(D<<etnber1.M5 ."-- Revenues' '.'1'-"-":.:' :EiD~Miiures .~" I ''l~iCOv9tV)?al!(j%' , Pt'()gram. I $udgetl ACt1.Jiil' .~] .~'."."" I~',i .... J3udget I A~tuat. I %' Ie Budget 'I Actuaf RECREATION & CULTURAl.. SERVICE PROGRAMS Steel Lake Aquatics 2.000 2,260 113.0% 20,395 20.527 100.6% 9.8% 11.0% Arts & Special Events 93.600 95,167 101.7% 112.726 149,769 132.9% 83.0% 63.5% Youth Athletics 60,558 39,328 64.9% 88,411 65,453 74.0% 68.5% 60.1% Adult Athletics 204,970 221,739 108.2% 128,035 135,101 105.5% 160.1% 164.1% Community Recreation 170,300 121,453 71.3% 175,024 152,431 87.1% 97.3% 79.7% Community Cenler 28.500 35,685 125.2"10 62,955 106,875 169.8% 45.3% 33.4% Recreation Inc 18.512 46.092 249.0% 58,775 71,531 121.7% 31.5% 64.4'\1 -----,-,----.--. - -.. Youth Commission 500 861 172.2% 1,800 2,499 138.9% 27.8% 34.4% Red, While & Blue" 25,700 49,761 193.6% 41,200 50,797 123.3% 62.4% nJa Senior SelVices 16,195 29.074 179.5% 68,111 81,615 119.8% 23.8% 35.6% Kenneth Jones Pool 206,000 196.650 95.5% 518,456 407,910 78.7% 39.7% 48,2% Subtotal $ 826,835 $ 838,069 101.4% $ 1,275,888 $ 1,244,508 97.5% 64.8% 67.3% Administration - - 0.0% 336,223 318,658 94.8% nJa nfa I TOTAl. RECREATION 1$ 826,835 1 $ 838,069 1 101.4%1 $ 1,612,1111 $ 1,563,1661 97.0%1 51.3%1 53.6"~ DUMAS BAY CENTRE Dumas Bay Cenlm 1 523,7751 452,672 I 86.4%1 527,5751 478.294 I 90.7%1 99.3%1 94.6% Knutzen Family Thealte I 78,515 I 69,648 1 88.7%1 196,090 I 168.9451 86.2%1 40.0%1 41.2% I TOTAl. DUMAS BAY CENTRE I $ Arts Commission GRAND TOTAl . D.~ 6 CASH & INVESTMENTS The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6 . month US Treasury Bill (4.31,%) and the State Investment Pool (4.16%). The current in-house investment yield is 4.07% which is close to the state investment pool, but below the 6 month T-bill rate. The total invested balance at the end of December is $67.46M, which includes $45.64M in the state investment pool, $11.69M in-house investment purchases, and $ 10. 13M in the Municipal Investor Accounts. The state pool is composed ofrepurchase agreements (55.91%), treasury securities (1.14%), agency coupons and callables (6.92%), agency floating rate notes (12.42%), discount notes (10.32%) and certificates of deposit (13.29<'10). The City's total investment portfolio is made up of 68% State Pool, 17% In-House Investments, and 15% Municipal Investors Accounts. Inii.astrJ1ent SChedlile . '. !JfXi.em~r .2,(lp5;. '. .'" :.,.' . ,'. T~!l '.;~e~:=ejjt ~:;::~. '. ,c<; -~at~"'Qunt: 1riw::s::tU" MfJ2};';' 7::::rl~ Aaencv- FNMA 3136F3V3 07/21/03 1/21-7/21 I $ 800000 $ 797500 07/21/06 2.38% tAaencv- FHLB 31339VZX3 08114/03 2/14-8114 $ 1,000,000 $ 1,000,00008114/06 2.52% Aaencv-FFCB31331QN78 06109/03 03/09106 $ 1,000000 $ 999500 03/09107 2.46% Aaencv. FNMA 3136F3VQ6 OS/27/03 05125/06 $ 1000,000 $ 1,000 750 OS/25/07 2.46% Aaencv- FNMA 3136F3UT1 05/30/03 06103106 $ 1000.000 $ 997529 12/03/07 2.59% Aaencv-FHLMC3126X1VW4 08122103 01130/06 $ 900,000 $ 887400 01130/07 3.18% Aoencv- FHLB 3133XBT54 05125/05 11/25/05 - 5/25/06 $ 1,000,000 $ 1,000000 OS/25/07 4.07% Aaencv-FHLB3133XBT54 05125/05 11/25/05.5/25106 $ 1000000 $ 1,000,000 05125/07 4.07% Aaencv- FHLMC 3128X4RFO 10/24/05 04/05/06 - 10/06106 $ 1,000,000 $ 999,990 10/24/07 4.63% Aaencv- FHLMC 3126X4RFO 10124/05 04/05106 - 10/06106 $ 1,000000 $ 1000000 10/24/07 4.63% 6 month T-Bi1l912795WW7 10/15/05 04106106 $ 1.000,000 $ 981 280 04/06/06 3.98% 1 yearT-BiIl912827Z62 10/15/05 04115105 - 10/15/06 $ 1,022,900 $ 1,022,900 10t15/06 4.15% Subtolalln-House Invesbnents $ 11,722,900 $ 11,686,849 Averaae Maturitv 433 Averaae Yield to MaturltV 3.52% AveraQe Yield -6 mo. T-Bill 4.31% . Municioal Investor Account $ 10,128,122 1 dav 4.22% State Investment Pool $ 45,641,546 1 daY 4.16% Averaae Portfolio MatUritY & Yield 76 4.07% 'ligqin(\~e~lmE!nts' ,;'- ....'; ':. '$ .67;456,516'." .. Total Portfolio by Category Interest Rates Comparison December 31, 2005 For the Month of December 2005 M.tnicipal nvenstors 5,0% Account 4.5% II 6 I'vbnth T-Bal 15% 4.0% 3.5% . State Investrrent 3.0% Rx>1 n-House 2.5% 0 n.house ... tme ts 2.0% lnvestrrent ..ves n 1 50/< 17% 1:0~ EI Mmicipal nvestor State 0.5% Account iwestrrent 0.0% . RJrtfolio Average !'bol 2003 2004 2005 68% . b.q 7 MEETING DATE: February 21,2006 ITEM# -60 .-.._.....__............._--------~..........'"_._..._..._.__.._------_.__.....~.~.........................."'-_._--_._-..._.........__..-.................--..-..-......................-........-..-.--.-.......----.--..-..-.-...--.-----.------ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Proposed Ordinance to Criminalize Drug-Related Loitering, Nonfelony Counterfeiting, Nonfelony Vehicular Assault and Hit and Run, Pedestrian. __~.__.----'.~..."W~_..~__._..____.~~~~~.~~~~~_........_..~.._...r'~"'''_'_'_~_''_________~''~~Y_~''~~~'~~'~_''____'_ ~__._"..._,._"...,_';""'"m'"".."..""_.....,..,"'~_~.~.~~.~_.~.._........ CATEGORY: BUDGET IMP ACT: ~ CONSENT r8J ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ,~__~-------"".....-.MU....'-._--,..~,--_._----._-~~..~~...~-..-.~~..,.."....,.._~~,~~_~........----~-----.--.'_~_~______~..r...n._~'..'_n_~..~_.,......M_.~~__~~~__~~~_____ ATTACHMENTS: Memorandum dated February 13,2006, to the Parks, Recreation and Public Safety Committee; and Proposed Ordinance. ..SUMMARYmACKGR6UND:....Rec-enily:"'the-ii~deral Way Police Departmenthas-~on.duct~d....ie~gthy...-.-..-----~ investigations into crimes that ultimately did not meet felony guidelines and did not have misdemeanor counteIparts. For these reasons, the crimes could not be prosecuted. _ther municipalities around the area have drafted or adopted similar ordinances to address this issue to promote the fety of persons and property. The adoption of this amendment would facilitate law enforcement and protect the citizens of Federal Way. ~""~n_rn~~~~~..-...-.v ....,--~.....~,~-~~..-.._-.,~~"--_.~.,....-----'-'"~~~-~------ __..~.~_~__u.,~..~_...u~~_~___~ CITY COUNCIL COMMITTEE RECOMMENDATION: At its February 13, 2006 meeting, the Park, Recreation & Public Safety Committee forwarded the following recommendation: Move the ordinance for first reading to the February 21,2006, regular City Council meeting. _~_~___~~~~~...n.~_~_...____~...~_- .r__.~.._.n.~___..".._~__~_y , PROPOSED MOTION: "1 move the proposed Ordinance to second reading and approval at the next regular meeting on March 7, 2006." ~----- ~--------- ."..~'"...,..."_~_,~.._~_,'~,...._.u~_~~__,. CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # *4~ 0 1 ST reading ~_....".~-_..~ DENIED .. TABLEDillEFERRED/NO ACflON 1 Enactment reading MOVED TO SECOND READING (o,dio=~ ooly) 3. ;I lh ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~,~ . K:\ Agenda Item\Council\2006\Crimlaw Update 06first.doc 5.L CITY OF FEDERAL WAY . MEMORANDUM DATE: February 13, 2006 TO: Parks, Recreation and Public Safety Committee VIA: Derek Matheson, Interim City Manager 0-- FROM: Patricia A. Richardson, City Attorney fAt- SUBJECT: Proposed Ordinance to Criminalize Drug-Related Loitering, Nonfelony Counterfeiting, Nonfelony Vehicular Assault and Hit and Run, Pedestrian. Policy Issues: 1. Should the Federal Way City Code, Chapter 6, Articles IV and VII, be amended to add two new sections, criminalize drug-related loitering and nonfelony counterfeiting? 2. Should Article X be added to Chapter 15 of the Federal Way City Code, to add a . new section, criminalize nonfelony vehicular assault and hit and TIlll, pedestrian? Back2'round: Recently, the Federal Way Police Department has conducted lengthy investigations into crimes that ultimately did not meet felony guidelines and did not have misdemeaJior counterparts. For these reasons, the crimes could not be prosecuted. Other municipalities around the area have drafted or adopted similar ordinances to address this issue to promote the safety of persons and property. The adoption of this amendment would facilitate law enforcement and protect the citizens of Federal Way. Options: Option One. Recommend approval ofthe proposed Ordinance and forward to full Council for first reading at the February 21,2006 City Council meeting. Option Two_ Suggest modifications to the proposed Ordinance and provide direction to staff. . 6-1 . Option Three. Reject the proposed Ordinance. Staff Recommendation: Recommend approval of the proposed Ordinance and forward to full Council for the first reading at the February 21,2006 meeting. Committee Recommendation: Forward option l to the full City Council for approval at the February 21,2006 City Council meeting" II APPROVAL OF COMMITTEE AC,!lJJN: 11 cfc1fL- Committee Member Committee Member . K:\agndaitem\prps\2006\Criminal update 06frrst.doc , . &-L ORDINANCE NO. . AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASmNGTON,AMENDING CHAPTER 6, ARTICLES IV AND VII OF THE CRIMINAL CODE AND ADDING ARTICLE X TO CHAPTER 15 OF THE TRAFFIC CODE OF THE CITY OF FEDERAL WAY. WHEREAS, among the responsibilities imposed on the City of Federal Way are those involving enforcement of ordinances proscribing violations of criminal laws adopted as a part of the Federal Way City Code; and, WHEREAS, the provisions of the Federal Way City Code include identification of certain criminal violations in its criminal code designed to provide for public safety within the City and to meet specific needs of the City; and, . WHEREAS, to better meet the needs of the City, and to address specific areas of criminal conduct regulation, it is appropriate to add provisions which adopt the crime of Counterfeiting, make Drug-Related Loitering a crime, and specifically provide for Non-Felony Vehicular Assault and Hit and Run Pedestrian; and WHEREAS, the Federal Way City Council fmds that it is in the best interest of its citizens to update the City Criminal Code and the Traffic and Vehicle Chapter of the City Code to ensure more consistent and effective enforcement and prosecution of criminal activity within the City, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, ORD# , PAGE I . c... - 3 WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: . SECTION 1. A new section is added to Chapter 6, Article IV of the Federal Way City Code to read as follows: 6-91 Dru2-Related Loiterin2. (a) It is unlawful for any person to loiter in or near any thoroughfare. place open to the public. or near anY -public or private place in a manner and under circumstances manifesting the intent to engage in drug-related activity contrary to any of the provisions of Chapters 69.41. 69.50. or 69.52 RCW. (b) Among circumstances which may be considered to determine whether such intent is manifested are: (1) Such person is known to use. possess. or sell illegal drugs. For purposes of this chapter. a "person known to use. possess. or sell illegal drugs" is a person who has . been convicted in any court within this state of any violation involving the use. possession or sale of any of the substances referred to in Chapters 69.41. 69.50. and 69.52 RCW. or substantially similar laws of any political subdivision ofthis state or of any other state; or a person who displayS phySical characteristics of drug intoxication or usage. such as "needle tracks"; or a person who possesses drug paraphernalia as defined in FWCC 6-88; (2) Such person behaves in such a manner as to raise a reasonable suspicion that he or she is about to engage in or is engaged in an unlawful drug-related activity. including but not limited to acting as a "lookout"; (3) Such person is physically identified by the officer as a member of a "gang" . ORD# , PAGE 2 L-~ or association which has as its purpose illegal drul! activity: (4) Such person transfers small obiects or packages for currency in a furtive . fashion: (5) Such person takes flight upon the appearance of a police officer: (6) Such person manifestly endeavors to conceal him or herself or any obiect which reasonably could be involved in an unlawful drug-related activity: (7) The area or premises involved is known by law enforcement to be an area of unlawful drug use and trafficking. known either by public reputation or by reports to law enforcement of suspected drug activity pursuant to Chapter 69.52 RCW: (8) Any vehicle involved is registered to a person known to use. possess or sell illegal drugs. or a person for whom there is an outstanding warrant for a crime involving drug-related activity. ( c) Any person who violates the provisions of this section is guilty of a misdemeanor . and. upon conviction. shall be imprisoned for up to ninety (90) days and be subiect to a fine for not more than $1 ,000.00. e--9+ 6-92--6-110 Reserved. SECTION 2. A new section is added to Chapter 6, Article VII of the Federal Way City Code to read as follows: 6-164 Brand and marks. crimes relatine: to. The following state statutes. includinll all future amendments. additions or deletions, are adopted by reference: 0) RCW 9.16.005, Definitions. (2) RCW 9.16.030, Counterfeit mark-- Intellectual property, ORD# ,PAGE 3 . C.-5 (3) RCW 9.16.035. Counterfeiting-- Penalties. . 6--l-M 6-155---6-185 Reserved. SECTION 3. Anew article is added to Chapter 15, Traffic and Vehicles, of the Federal Way City Code to read as follows: Article X- Vehicle crimes aeainst versons 15-260 Vehicular Assault. nonfelonv. (I) A person is guilty of vehicular assault. nonfelonv. when he or she (1 ) knowingly operates or knowingly is in actual physical control of a vehicle; and (2) while doing so commits any act defined as an infraction under Chapter 15. FWCC or Title 46 RCW: and (3) such conduct is a proximate cause of death. great bodily harm or substantial bodily harm to another. As used in this section. "great bodilv harm" and substantial bodily harm" have the same meanings as in RCW 9A.04.11 0 and "vehicle" has the same meaning as in RCW 46.04.670. as those statutes now exist or may hereafter be amended. This section is intended to protect the public welfare. No mens rea element that is not specifically stated in this . section shall be inferred or reauired. Prosecution or punishment under this section shall not preclude separate prosecution or punishment for any other crime. . (2) Any person who violates the provisions of this section is guilty of a grOSS misdemeanor and. upon conviction. shall be imprisoned for up to one (1) year and be subiect to fines of no more than $5.000.00. 15-261 Hit and Run. Pedestrian. (1) The driver of any vehicle involved in an accident with a pedestrian. whether or not apparent iniury occurs. shall immediately stop such vehicle at the scene of such accident or as close thereto as possible but shall then immediatelv return to. and in every event remain at. the scene of such accident until he or she has fulfilled the reauirements of subsection (2) of this section; every such stop shall be made without obstructing traffic more than is necessary. For the purpose of this section. "pedestrian" shall be defined as "any person who is afoot or who is using a wheelchair. a power wheelchair. or a means of . ORD# ,PAGE4 C._~ conveyance propelled by human power other than a bicycle" as defined under RCW 46.04.400. . (2) Unless otherwise provided in subsections (3) or (4) of this section. the driver of any vehicle involved in an accident with a pedestrian shall give his or her name. address. insurance company. insurance oolicy numer. and vehicle license number and shall exhibit his or her vehicle driver's license to any person struck or iniured and shall render to any person iniured in such accident reasonable assistance. including the carrying or the making of arrangements for the carrying of such person to a physician or hopsital for medical treatment if it is apparent that such treatment is necessarv or if such carrying is requested by the iniured person or on his or her behalf. Under no circumstances shall the rendering of assistance or other compliance with the provisions of this subsection be evidence of the liability of any driver for such accident. (3) Ifnone of the persons specified are in condition to receive the information to which they otherwise would be entitled under subsection (2). and no police officer is present. the driver of any vehicle involved in such accident. after fulfilling all other requirements of subsections (1) and (2) of this section insofar as 'Possible. shall immediately . report such accident to the nearest office of the duly authorized police authority and submit thereto the information specified in subsection (2) ofthis section. (4) This section shall not apply to any person iniured or incapacitated by such accident to the extent of being physically incapable of complYing with this section. (5) Any person who violates the provisions of this section is guilty of a grOSS misdemeanor and. upon conviction. shall be imprisoned for UP to one (1) year and be subiect to fines of no more than $5.000.00. SECTION 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other ORD# ,PAGES . C.-l persons or circumstances. . SECTION 5. Ratification. Any and all acts consistent with the authority and prior to the effective date of this ordinance are hereby ratified and affirmed. SECTION 6. Effective Date. Ibis ordinance shall take effect and be in force five days from its passage, approval and publication, as provided by law. PASSED by the City Council of the City of Federal Way this _ day of , 2006. CITY OF FEDERAL WAY MAYOR, MICHAEL PARK. ATTEST: . CITY CLERK, LAURA HATHA WAY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRlCIA RlCHARDSON FILED WITH THE CITY CLERK.: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTNE DATE: ORDINANCE NO.: K:\ORDIN\2006\Criminal update 06first.doc . ORD# . PAGE 6 G-<6 MEETING DATE: March 7, 2006 ITEM# 5';. --_._-~.~_., . .~.~~...'..~N"~~. ._._~-"~ ._.__~_.._..._...._._____,y_..._.~_y'ft_____..".,_~___.M~.._..~"~~,_~.,,...._,~_~__ '.-- . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Adoption of Federal Way's Housing & Human Services Consolidated Plan 2006-2010 ____...___~.y~u~.~__~...~_______~~...".^~' ~"~M~~~~'_'~ CATEGORY: BUDGET IMPACT: 1ZI CONSENT o ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ _~__U'V'''''_'_^_''~~~_'---'-------'''-~~__Y.'Y.__'' . y~.__~___'__"_,__~_",,,w~" ,..,.~-___..~~~~~~~_~~ ----.....----' ATTACHMENTS: Memorandum to Finance, Human Services, and Regional Affairs Committee of February 17,2006 ----_..~.~. --~_.._~. --~~~-~~- ~. SUMMARYIBACKGROUND: Federal Way's Housing and Human Services Consolidated Plan updates the 1999 Human Services Comprehensive Plan with current data following community input. It also combines the Human Services General Fund and Community Development Block Grant (CDBG) strategies into one document. The Consolidated Plan format identifies the needs of our communtiy and resources available to address those needs. 6;~-~~;C~-~~MMI;~E~-~COMMENDAT~~N: A~ the Feb:~ 28, 2~6,~;HS~ comm~~::-:~etin:the Committee voted to forward the Human Services Commission's recommendation to adopt Federal Way's Housing and Human Services Consolidated Plan 2006-2010. ---~,-_.......-.... - ~,-~- ....~~_-----.--.---~~,.w..,~~,~.,"~~ PROPOSED MOTION: I move adoption of the City of Federal Way Housing and Human Services Consolidated Plan :2:AGERAPP:OVAL:~/\ ~- _._~~-~~~. - (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d" rea 109 0 TABLEDIDEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1012001 . CITY OF FEDERAL WAY MEMORANDUM . Date: February 17, 2006 To: Finance, Human Services, and Regional Affairs Committee From: Kelli O'Donnell, CDBG COOrdina:~ Via: Derek Matheson, Interim City Manag Subject: Adoption of Federal Way~ Housing and Human Services Consolidated Plan 2006-2010 BACKGROUND: The Oty of. Federal Way has drafted our first Housing and Human Services Consolidated Plan (HHSCP) that reports on our housing and human services needs and the goals and strategies for 2006-2010. This Plan updates and combines the 1999 City of Federal Way Human Services Comprehensive Plan and the Community Development Block Grant Housing and Community Development Strategies that were previously used for allocating Human Services General Funds and Community Development Block Grant (CDBG) funds. The Consolidated' Plan format required by the Department of Housing and Urban Development (HUD) for entitlement communities was utilized in the event that Federal Way chooses to receive our entitlement funds from HUD In the future rather than through the King County CDBG Consortium. The Consolidated Plan process began in February of 2004 with a Human Services Forum to gather input from the community and stakeholders on the housing, human services, community development, and economic development needs of low- and moderate-income residents of Federal Way. A community profile and housing market analysis was developed using 2000 Census data and pertinent data on the City's demographics, housing, and human service needs. The HHSCP also addresses the special needs in Federal Way and identifies resources available to our community. . The Consolidated Plan lays out goals, targets, and strategies for housing, human services, community services, and economic development that will be used when directing City funds to assist in these areas. In addition to local funding, the information provided may be used to bring additional resources to our community to assist in meeting the needs of our low- and moderate-income residents. In addition to the review by the Human Services Commission, the Housing and Human Services Plan process included input from the community at the Human Services Forum and through Brown Bag lunch meetings with stakeholders and providers to review the data gathered and proposed strategies. A 30-day public comment period and public hearing were held. No additional comments were received. The final draft of the Summary of the Housing and Human Services Consolidated Plan is attached. The final draft of the Housing and Human Services Consolidated Plan was distributed to the Oty Council with the January 23, 2006, Human Services Commission packet. Additional copies of the full Consolidated Plan are available for review In the City Council offices. FINANCIAL IMPACT: There is no anticipated financial impact of adopting the Consolidated Housing and Human Services Plan as it is an update of currently adopted plans that are used for the allocation of resources. Future updates of the Plan will be reqUired as the needs of our community change and additional Census or other information becomes available. This was also the case in previously adopted plans. HUMAN SERVICES COMMISSION RECOMMENDATION: The Human Services Commission recommended adoption of the Housing and Human Services Consolidated Plan at their November 14, 2005, Commission meeting with any public comments received during the public . comment period to be forwarded to the City Council. A public hearing was held at the January Commission meeting and no public comments were received at the hearing or during the public comment period. 'T-\ --- FHSRAC COMMITTEE ACTION: . I move to recommend adoption of the City of Federal Way Housing and Human Services Consolidated Plan 2006-2010. This recommendation to be forwarded to the Consent Agenda of the March 7, 2006, City Council meeting. . . i I i Draft for Review & Public Comment December 21,2005 to January 23,2006 I i . Summary Draft City of Federal Way "Housi.ng & Human Services Consolidated Plan 2006-2010 . ! i , I I I ! ! I For Review and Public Comment I . December 21, 2005 - January 23, .2006 Adopted: I I i I . .""(".-3 Draft for Review & Public Comment December 21 , 2005 to January 23; 2006 . CITY COUNCIL . Dean McColgan, Mayor Linda Kochmar, Deputy Mayor Jeanne Burbidge, Councilmember Jack Dovey, CouncUmember. Eric Faison, Councilmember Jim Ferrell, Councilmember Mike Park, Councilmember PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Jeanne Burbidge, Chair Jack Dovey, Councilmember Jim Ferrell, Councilmember CITY MANAGER David Moseley HUMAN SERVICES COMMISSION Stephn McNeal, Commission Chair Roger Freeman, Commission Vice Chair Richard Bye, Commissioner . Steve DeTray, Commissioner (Alternate) Julie Grant, Commissioner Deanna Heinrich, Commissioner Nancy Robertson, Commissioner Ronald Secreto, Commissioner Bob Wroblewski, Commissioner PAST HUMAN SERVICES COMMISSIONERS Rick Agnew I Vicki Bunker i r Kevin King I Keri Newport I ! CITY STAFF i i Kathy McCILing,. Community Development Services Director . ! Angelina Allen-Mpyisi. Human Services Manager I Kelli O'Donnell, CBDG Coordinator Denise Catalano, Administrative Assistant CONSULTANTS HuckelllWeinman Associates Nikki Parrott Betsy Czark and Associates . Betsy Czark 3 I i I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I I ! , ~ I I ! . I I ,. I I I I I i I I [ , ,. 4 ! Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . , I I I I i I i ! !. i \ I I I j: r Executive Summary I I i . i I \ i i i i I I I . -- Draft for Review & Public Comment December 21, 2005 to January 23, 2006 Executive Summary . Backgrouhd Since its incorporation in 1990, the City of Federal Way has supported a wide range of human service, housing, and community development activities aimed at addressing the needs ofthe City's lowest income residents. Historically, the City has allocated Community Development Block Grant (CDBG) funds and Human Services General Funds to a broad array of programs and projects that serve low- and moderate-inCome people (generally defined as those with incomes of less than 80 percent of the area median Income).. Sinca1994, the City of Federal Way has chosen to receive COBG funds as a 'member of the King County Consortium (KCC) through a renewing three-year Joint agreement. In 2005, the City renegotiated the tenns of its Intedocal Agreement to stabilize King County's c9sts of administering the COBG program. The current three-year agreement stabilizes the administrative CQsts ch~rged by King County to the City's program and ! provides additional funds for Fed~ral'Way's local COBG program. The City has agreed to limit the number of COBG projects and programs funded annually. Previously the local policies and allocation priorities that govern COBG and the Human I Services General Fund have been the -subject of the 1999Clty of Federal Way Human Services Comprehensive Plan, The City has opted to prepare the update to the Human Services Comprehensive Plan in the fonnat of. and meeting.the current Department of Housing and Urban Development (HUO) requirements for, a consolidated plan. This will simplify the transition should the City Council decide to become a direct entitlement jurisdiction in the future. The Housing 'and Human Services Consolidated Plan covers the five-year period of 2006-2010. The Housing and Human Services Consolidated Plan includes: . A description of the City's Citizen Participation Plan and process . A description of the institutional structure through which the City will jrnplem~nt Its strategic plan and the ways in which the City will coordinate with other relevant entitles In carrying out the planned activities . A data-based profile of the community intended to identify population, housing, and income conditions and trends that are relevant to planning for assistance to low- and . moderate-income people . An analysis of the housing market focused on the availability and affordabilityof housing for lower Income households . Descriptions of the homeless population and people with special needs who require public assistance with hO\Jslng and supportive service.s . A summary of housing and community development needs . Strategies for addressing identified needs, with specific objectives for implementation of the strategies, and a description of the activities through which the objectives will be addressed i 1 Draft for Review & Public Comment Oecember 21, 2005 to January 23, 2006 . Citizen Participation Citizens have had a number of opportunities to participate In development of this Draft Housing and Human Services Consolidated Plan. One of the main opportunities for input was the Human Servlpes Forum, hosted by the aty's Human Services Commission in February 2004. It provided an early chance for citizens, agency representatives, faith-based organizations, community leaders and city staff to I participatE! in roundtable discussions of the housing, human service, community development, and econ'omic development needs of low- and .moderate-income residents of Federal Way. In addition to public notices of the Forum, over 150 Invitations I were sent to Individuals and agencies. ." A brief summary of the forllm is provided below. Many of the needs Identified by forum participants are also reflected In the data.analysls and confirmed by consultation wjth local agencies serving low.,.incqme people, King County, and the King County Housing Authority. Addressing needs Identified at the forum, in part, provided the basis for development of the Plan strategies. Human Services Needs . Translation services . Food bank open longer houts . Domestic violence services . Advocacy and 08se management for immigrants and refugees . . Dental services and screening for all, especially for children . Senior services (e.g., transportation, housing, and meals) Economic Development I I Additional childcare subsidies I . . Job internships . Job training links with appropriate sources of jobs Affordable Housing . Shelter/transitional housing for homel<<:,ss youth . Zoning changes to' remove barriers to siting .transitional housing . Affordable family and senior housing . Affordable housing units for larger families . Shelter and transitional housing for domestic violence victims . Domestic violence services for single people or those with older children. Neighborhood Improvement Needs ! . Neighborhood/community centers . Street lighting I . CommunIty clean up (Westway) i I i .. Low income neighborhoods needing improvement Lake Grove, Mark Twain, I . Westway, Mirror Lake, Northea~t Federal Way I 2 I I ! , I I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I I Community Profile and Housing Market Ie The community profile and housing, market analysis are presented through an analysis I I of certain demographic information about Federal Way's population and households, and market data related to housing costs, supply, 'and demand. Highlights and Conclusions of the Data Analysis . Many South King County cities, Including Federal Way, have experienced significant , rates of population movement in recent years. In Federal Way, nearly 44 percent of . ! the population was living in a different city in 1995. With this level of mobility, the i CIty's resources are likely serving an ever-changlng grOup of people who may not be I residents long enough to achieve stability and self-sufficiency. I ! i Children (<;18 years of age) make up nearty 30 percent of the City's population, i . I , Which correlates with the fact that over two thirds of all households are famllles. The. i" ; I housing and human seMce needs of families and youth have been a focus of the I i City's COBG and Human Service General Fund PrOgrams as an .outgrowth of this i demographic. I r The ethnic and racial composition of the population changed significantly between I . i I 199Q and 2000. Where minorities made up 13 percent of the population in 1990, ! they were .22 percent of the population in 2000. The Black population increased by f 130.3 percent and the Asian population increased by 126.7 percent. The Hispanic i i population grew by 183.5 percent. In addition, the percentage of foreign-born . population more than doubled (from 8 percent to 17 percent) in the same time period. . At an average 2.63 persons per household, the average household size is the largest I among other southwe.st King County cities. This again correlates with the number of ! family households, and likely also relates to the' number of large and extended I . families among the foreign-born refugee and immigrant population. . Only households with 80%, or less, of the area median incOme can benefit from CDBG~funded .projects or programs. Forty-two (42) percent of all Federal Way households are In this category. The number of households in Federal Way In the .Iowest Income quartile. (maximum income $28,851), based on incomes In the.Puget Sound region, nearty doubled between 1990 and 2000. . With 75 percent of the housing hEwing been built between 1960 and 1989, the housing stock !s relatively new and generally in good condition. There are some areas of deteriorated housing (Westway, Lake Grove). Homeowners In these and other areas would benefit from access to affordable home repair funds. . Housing chqices for large families are extremely limited because 90 percent of all housing units haVE! three or fewer bedrooms. . Thts, along.with the cost of hOUsing, which often results in households "doubling up" so they can afford a unit, has resulted in overcrOWding In 7.5 percent of housing units. I Housing is considered affordable when a household pays no more than 30 percent of I . i i their Income for housing. Housing costs for 39 percent of Federal Way renters are . ; I i 3 i Draft for Review & Public Comment December 21,2005 to January 23,2006 . more than 30 percent of their income and for 17 percent, housing costs exceed 50 percent of their income. This translates into a deficit of about 3,000 affordable units for those with extremely low incomes (less than 30 percent of the median income) and about 700 units. for very low-Income households (between 30 percent and 50 percent of the median income). Households with incomes of less than 40 percent of the median income are least likely to be able to afford housing in the Federal Way rental market without some form of assistance. . In total, about 2,018 rental units in Federal Way are affordable because they received public funds for constructlonlcapitallmprovements or because rents are subsidized by public rental assistance funds. These units rePfesent 14.6 percent of the renter-occupied housing units counted in the 2000 Census. . In order to purchase a home, a first-time homebuyer needs more than 80 percent of the median income. Households with incomes below this threshold are eligible to I receive assistance through programs that provide funds for a downpayment and/or , I closing costs. While homeowners make up 56 percent of all households, that ; i percentage has declined since 1990 (57.2 percent) and many young famifies are i being priced out of the homeownership mamet. ! . The King County Housing Authority (KCHA) adniinisters the Section 8 Housing Choice Voucher Program, the major source of federal rental assistance funds. Vouchers are used by low-!noome renters to help pay for privately owned rental housing. In June 2002, KCHA stopped accepting applications for assistance when the waiting list reached 5,313 households. The waiting list for a unit In a KCHA- I . owned property has 3,869 households, some, but not all of wl1lch are also on the Section 8 waiting list. I . Current residents of Federal Way make up 7.9 percent (418 households) of the Section 8 waiting list and 9.4 percent (363- households) of the households on the pUblic housing waiting list, which Is indicative of housing demand among the City's ~ very low- and extremely low-income households: The minimum wait for any sized ! public housing unit is at least one and a half years. Those hou~eholds, typically small families with children, needIng 2-bedroom or' 3-bedroom units can expect to i wait for two or two and a half years. I . Federal funding cuts have forced the KCHA to remove more than 4,000 low-income I households from Its Section 8 Housing Choice Voucher program waiting list. In ! January 2005 the program had been cut to $3.5 million by Congress but KCHA with assistance of Senator Patty Murray, was able to have $755,000 restored to the budget. To reduce the $2.7 million budget gap, KCHA has eliminated rent Increases, lowered the amount of sub~idy being provided to each participating household and retiring vouchers when a household leaves the program. The changes to the program have perhaps .the greatest potential to negatively impact the ability of low- income Federal Way residents to obtain affordable housing. Given that over 1.100 residents of Federal Way currently rely on Section 8 vouchers, cuts of this magnitude could seriously impact their continuing access to rental assistance. . In February 2005, the Federal Administration proposed a new program known as the Strengthening America's Communities Initiative (SACI). The SAC I would . 4 I ! I ! Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I. eliminate 18 economic and Community development programs. including the Community Development Block Grant (CDBG) program, and replace them with a new prqgram to be administered by the Commerce Department. The new SACI program as proposed would have a combined budget that Is $1.6 billion less than the total_ ot the 2005 budget for the 18 individual programs. In June 2005,. the I House Appropriations subcommittee allocated $4.2 billion for the CDBG program in HUD's bUdget for Fiscal Year 2006. The Senate Appropriations Committee I marked up bill recommends $4.3 billion for COBG for Fiscal Year 2006. While i I I both the House and Senate bUdgets would baa reduction In funds from FlsGal i Year 2005, both bUdgets maintain the program rather than conSOlidating It with I 17 other programs through the SACI and moving it to the Department of ! i i Commerce. ! i The CDBG program is a major source of funding for Fe<teral Way. The proposed i i cuts and any future cuts to the CDBG program will reduce the Clty's ability to I I fund a broad spectrum of affordable housing and human service activities I designed to assist low and moderate-income ~eople. i ! i Homeless People I In King C.ounty homelessness is a regional Issue and the County administers funding I I targeted for homeless people. In King County there are 8.000 homeless people on any ! given night according to the most recent (2003) annual one night count of people who ! are homeless. However, that count underestimates the true need since over 19,000 I. individuals (duplicated count) where housed In the King County emergency shelter system and almost 98,000 Individuals (duplicated count) were turned away. From 2001 to 2003. the One Night Count found that the number of people who stated : j their last pennanent address as South King County 'rose from 10 percent to 14 percent. r According t~ the Federal Way Police, the transient population of Federal Way, mostly single males, swells to approximately 100 people in the summer. There are approxImately 20 chronically homeless. men in Federal Way living on the street or in i encampments year round. The Federal Way Community Service Office of the I Department of Social and Health Services (DSHS) data indicates that 478 Federal Way residents receiving DSHS reported that they were homeless with or without shelter in August 2005. Of the clients served by the Federal Way eso, 40% of those reporting j themselves as homeless indicated that they had no shelter In August of 2005. I Among the 8,000 homeless Individuals in the one night count, the most often cited I causes of homelessness were: 1) economic or financial loss, 2) eviction or ! displacement from housing (often the result of financial loss) and, 3) domestic violence f and other fonns of abuse. The most frequently cited disabilities were mental illness and chemical dependency, fol!owed by physical and developmental disabilities. j I i I Single men are by far the largest group among the homeless, making up 50 percent of I the total: Individllals in households with c~i1dren represented close to 40 percent of the total, and 64 percent of ttlose were in households headed by a single woman. Single women and unaccompanied youth represented 12 percent and almost 2 percent, respectively. There were 4,500 children younger than 17 among those in King County shelters in 2003 (23 percent of those sheltered). 5 Draft for Review & Public Comment December 21, 2005 to January 23. 2006 . ! People with Special Needs Many people have special needs that require housing combined with supportive services and/or designed to accommodate physical disabilities. Groups with supportive housing needs In Federal Way include people who are chemically dependent or recovering from drug or alcohol addictions; the mentally III; the frail elderly; those with physical disabilities or developmental disabilities; people with HIV/AID5; victims of domestic violence; refugees; and some children and families. Although not all, many individuals In these groups are. very low income, and as noted in the discussion on homelessness. many people with special needs are also homeless. The type and number of supportive services needed to help people with special needs live independently vary, but some of the more common include: . Case management . Mental health treatment and counseling I i . Chemical dependency treatment and recovery .support ! . Chore services and in~home meal services i . In~home nursing care ! j L1fe~skills training I . I I . Transportation i I As ~ith homeless people, housing and service needs of special populations are i . addressed at the County level. or by local jurisdictions through regional an~ sub~reglonal I cooperation. I I Needs Summary i I I I This section of the Plan summarizes housing, human service, community development I I i and economic development needs that are based on analysis of the data, discussions I with proViders of housing and human services. the input of community residents through the citizen participation p~.9ce~s, and a review of the historical funding requests and ~~~. . Needs of the Homeless I t Unmet housing and service needs exist along the entire continuum of care (prevention, emergency shelter, transitional housing, pemuinent housing, and support services) and are enumerated below. However, the overriding need is for an adequate supply of permanent housing affordable to people in all inCome groups. In 2001, the Committee to End Homelessness In KJng County (CEHKC) was formed to change how the broad communIty responds to homelessness. Earlier this year the CEHKC completed the deVelopment of a Ten-Year Plan to End Homelessness. The Plan is structured around three priorities: . Prevention of Homelessness . Move People from Homelessness to HousIng . Build the Public and Political Will to End Homelessness. . 6. - '"' t 1 Draft for Review & Public Comment December 21, 2005 to January 23,2006 t i j ; \ The governance entities responsible for implementing the plan are: . The Governing Board i - I I - Interagency Council - Consumer Advisory Council The majority of the day-to..cfay work and implementation of the Ten-Year Plan will occur through fonnal committee structures and associated community initiatives. The committees that were established are: 1) Single Adults, 2) Families, 3) Youth, 4) Public Awareness and Legislative Advocacy and 5) Resource Development and Alignment. Federal Way was Involved In the planning process to develop the Ten~Year Plan through its affiliations with the King County Consortium and the South King Council of Human Services. City staff is participating in the Families and Single Adult Committee's to assist with data gathering and refining the strategies of the Ten-Year Plan~ The state of Washington established the Washlngton Homeless Initiatives with 'the adoption of E2SHB 2163 that creates a State-wide homeless housing program with funding and the goal of reducing homelessness by 50% in ten years. It Is anticipated that the CEHKC will be able to access funding created by the Washington Homeless Jnitiatives to reduce I i homelessness in South King County. I I" Needs of Special Populations i ! The overriding need among special populations is for affordable. supportive housing and j I access to necessary services. Service needs InclUde case management, cOunseling, I transportation, in-home chore services, translation services, basic heafthcare, and . chlldcare. In nearly all instances, service systems are Significantly under-funded compared with the needs. For many services (i.e. basic health care, childcare, institutional care) new strains have been created by recent cuts In federal and state funding and the gap between resources and needs is only expected to widen. Housing Needs of Renters and Owners A~ditlonal affordable housing and/or rent subsidies for those households with incomes of less than 30 percent of the median income are the most critical rental housing needs. Households with incomes of less than 40 percent of the median income also face significant cost burdens. t I The greatest need is for affordable housing for small families. Large low-income families need access to larger units that are both affordable and can accommodate their ; numbers without overcrowding. Affordable housing for seniorS is needed, although a , relatively smaller number of elderty households experience housing problems than do family and other households. i I Homeowners with Incomes of less than 30 percent of the median Income are potentially I at-risk of becoming homeless and may need assistance with mortgage payments to I prevent losing their homes. Those with incomes of less than 80 percent of the median income need assistance with housing repair and Improvement Many pay In excess of 30 percent of their Income for housing, leaving limited options for financing home improvements. Large low-income families ,need access to affordable financing that would allow them to Increase the size of their homes and eliminate conditions of overcrowding. 7 Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . Community Development Needs Capital investment is needed (Includes construction of new facilities and rehabilitation of existing facilities), to house services and recreation progmms for the homeless,' special needs groups, children, youth, and the elderly. Public Infrastructure improvements; primarily pedestrian facilities, parks, and street lighting are also needed to serve existing low.income areaS. Economic' Development Unemployed residents qnd those making less than a living wage need access to job readiness assistance and job training programs. There is also a need to attract employers who offer living wage jobs and to work with those employers to help train and i hire lower-income resIdents of the community. Small businesses frequently provide a ~ proportionally higher number of living wage jobs than do larger, particularly retail i employers. The City should explore ways to assist the development of small I i businesses, particularly In lower.,.lncome neighborhoods. I I Resources, Goals, and Strategies The primary resourCes available to the City for implementation of its strategic plan are I I CDBG funds and annual City funding for the Human Services Program. The 2006 I CDBG Budget estimates the amount anticipated by the City to be available: I I I 2006 I . Community Development Block Grant" $ 736,5651 I Estimated Program Income (COBG) $ 81,817 r , Human Services Program $ 412,5002 ! Total $1,230,882 Other funds not allocated exclusively to the City, but potentially available to support Federal Way housing and community development activities Include: I . The Emergency Shelter Grant Program . The McKinney Homeless Assistance Funds . Washington Homeless Initiative . Transitional Housing Operating and Rental Assistance (THOR) . KIng County Consortium Housing Stability Program (HSP) . The King County Consortium HOME Program . The Regional Affordable HousIng Program (RAHP) 1 The new I~terlocal Agreement to participate In the King COunty CDBGConsortium for the 2001)..2008 sets- aslde'42% of the City's annual COBG alloca.tlon forKing County AdminIstration (12%) and funding of the Housing Stability Program (5%) and the King County Housing Repair Program (25%). The 2006 projection I Indudes an esUilIated 10% reducUon by Congrc$s. i 2 In 2006, a slgnIDcant supplemental source of one-time funding Is no longer available, which Wtlllmpact the I . Human Services General Fund budget and future funding allocations. 8 Draft for Review & Publie Comment December 21, 2005 to January 23, 2006 . The Washington State Housing Trust Fund . Washington State Housing Finance Commission programs . The Washington Families Fund '. Private investment from lenders, as well as corporate, foundation and individual donors . King County Housing Repair Program Goals .and -Strategies The following strategies flow from the needs analysis and reflect the Input of clti~ens and . , agencies that were consulted through Interviews and' cbmmunity forums. Theyhave been developed to guide fund allocation decisions so. that locally identified priority needs are addressed, within the context of the national CDBG program objectives for Improving the lives of low- and moderate-Income people. Those objectives direct that CDBG funds be used to provide: . . Decent Housing . A Suitable Living Environment j I I . Expanded Economic Opportunities . i I Housina I I GOAL - Develop a range of housing opportunities aimed at increasing the supply ~ of-affordable housing .to accommodate current residents and the projected growth in low- and moderate-Income households. Create housing opportunities for " seniors, youth, and special needs groups and positively Impact the availability of housing and emergency shelters. ! Strategy. Preserve and expand affordable rental housing opportunities for households with less than 50 percent of the medIan Income, with priority for those with incomes of less than 30 percent up to 40 percent of the median income. (HS1) Targets Over five years preserve and/or develop a minimum of 100 rental units for extremely low- and very low-income households, including single Individuals, families, and the elderly. (HS1-01) Support programs that provide low-income Federal Way residents with rental assistance. (HS1-Q2) Strategy Provide funding for the operation and development of housing linked with supportive services for the homeless and people with special needs. (HS2) 9 I ,~ Draft for Review. & Public Comment December 21,2005 to January 23,2006 . Targets Increase the supply of affordable housing linked with supportive services for special needs residents by 10 to 15 beds/units in five years. (HS2..Q1) Maintain the capacity of the current service programs that assist people with special needs to obtain or retain housing. (HS2-02) Strategy Address the needs of those residents of the community whQ are at.risk of becomIng homeless, recognizIng that the preventIon of homelessness Is the best way to address Uie Federal goal of eliminating homelessness within 10'years. (HS3) . Target Over five years. assist 100 households to retain their housing. (HS3-01) Strategy Maintain current emergency shelter and transitional housIng facilities and programs with supporlive services. Promote the availability of these facilities countyWide. Prioritize resources for expansion of facilities and programs to address the needs of victims of domestic violence, famllfes with children and homeless youth. (HS4) . Targets Maintain support of effective emergency shelters and transitional housing facilities. and programs and encourage expansion to underserved areas ofthe County. (HS4-01) , i: Over five years help to develop at least one transitional housing facility for victims of ! r domestic violence or families with children. (HS4-02) Over five year$ help to develop one emergency shelter or transitional housing facility for homeless youth. (HS4-03) Strategy Assist low. and moderate-income homeowners to afford the maintenance and preservation of their homes, and increase homeownership opportunities for low. and moderate-Income firsf.time homebuyers. (HS5) Targets Over five years assist 75 homeowners (Including owners of mobUe homes) with emergency grants and def~rred payment loans for housing rehabilitation. . (HS5-01 ) Over five years provide affordable home purchase opportunities for 10 low. and moderate-Income households in Federal Way. (HS5.-o2) . 10 - - I I I i Draft for Review & Public Comment December 21,2005 to January 23,2006 I ! ! i Human Services Ie I GOAL - Address human services needs by supporting service models that f I encouraQe self-sufficiency, empower families, enhance the quality of life, and help build strong communities. I I Strategy i i I Support basic human service needs through funding afemergency selV/ce. I I (HSS1) I Target I , I i Maintain and increase the capacity of emergency services in order to help low~income I i-. people meet their basic life needs. (HSS1-01) I I Strategy I Address the service needs of special needs groups so that they can 0' participate fully /n thecammun/ty. (HSS2) Targets I Promote Improved transportation access to service delivery sites, inClUding those I I outside of Federal Way where City residents have access to assistance from regional \e service providers. (HSS2-01) Maintain and increase support of needed services for special needs populations. (HSS2-02) I. i Support and increase services available in Federal.Way or within close proximity. , (HSS2-03) i I Strategy I ! Provide a supportive environment and selV/ces for low-Income faml/1es i j with children. (HSS3) I I Targets I Encourage programs that promote community involvement by low-income families. (HSS3~01) Continue the funding emphasis on human services programs that address the needs of families and children. (HSS3-02) Strategy Continue to develop a comprehensive human selVice network at the local and teg/anallevel to more effecUvely address human service neads of Federal Way's low-income and special needs populations. (HSS4) Ie I 11 - ~ Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I \ . Targets Maintain and increase collaborative efforts among local government, school districts, and service providers. (HSS4"()1 ) Participate in countywide and regional efforts to address human service needs. I (HSS4-02) I Strategy Support programs that promote individual and community safety throughout Federal Way. (HSS5) I I TarQets Provide funding for a wide range of programs to promote community safety. (HSS5-01) Create partnerships with the colT!munity, city departments, providers, and others to help i keep families and neighborhoods free from fear and crime. (HSS5"()2)' Community Facilities I GOAL -Improve the quality of life for low-income residents by providing I I necessary public facilities for transportation, recreation, accessibility, safety, and f neighborhood interaction. I l . Strategy . ~ Assist the development or rehabilitation of community facilities and public Infrastructure that benefit low~ and moderate~income residents, particularly those that have special needs. (CFS1). ! I Targets I provide capital improvements In existing community facilities, particularly those that serve families and children. (CFS1-Q1) i I Support development of new community facilities. (CFS1-02) Support community revitalization in lower-income areas through three sidewalk, lighting, traffic, or park improvement projects. (CFS1-03) Economic Development GOAL - Support low-income individuals and families to attain self-sufficiency. Strategy Seek oppQrtunitles. to partner with local human-service organizatIons to assist in providing human resQurces development programs for unempioyed or under..employed workers. (EDS1) . 12 ~ ~..... 1 i i Draft for Review & Public Comment December 21, 2005 to January 23, 2006 ! i Target ~ Assist 50 unemployed or under-employed low-Income residents to obtain employment or I move Into a higher paying job over the five-year strategic planning period. (EDS1-01) i I Strategy. ! ; i I Significant numbers of jobs are provided by small businesses. Explore ~ ways to provide business development assistance .to new and/or ~ expanding sinall businesses. (EDS2) t I Target ~ j Attract two new businesses to the community that provide jobsJjob training to low-income i ! residents. (EDS2-Q1) i Strategy i Explore opportunities to attract employers who offer living wage jobs and ! ! to work with those employers to help train and hire lower-Income residents living in the Federal Way community. (EDS3) i ! Target i i Attract two new mid-size or large businesses that offer livable wage jobs to lower-income ! . residents living in Federal Way. (EDS3-Q1) I " I I \ I i i I I I I i i 13 Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . , \ , , , i Summary of Needs i I i , . , i I I I . I i I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 Summary of Needs . This section of the Plan summarizes the housing, human service, community , j development and economic development needs. It is based on analysis of the previously ~ presented data; discussions with providers of housing and human services; the input of community residents through the citizen participation process, particularly the Human Services Forum; and a review of hls~orical fund allocation. Each of the following areas of need are discussed:' 1. Housing and human services for homeless people and those in each of the ! I previously cltedspecial needs populatlons;3 2. The affordable housing needs of low~' and moderate-Income renters; I homeowners, and potentialhomebuyers; 3. The' needs for capital Investment in community facilities and public infrastructure j' to serve low-income people and neighborhOOds; and, \ 4. Needed economic development activities to address the unemployment and under-employment of low- and moderate-Income people. [. Needs of the Homeless i King County housing and service providers have historically. worked together to address the needs Of the homeless and those at risk of becoming homeless. They. have consistently made progress, both increasing resources as well as creating a better i distribution of resources throughout the County. Despite these efforts, significant gaps ~ remain In both the location and amount of available assistance.' Unmet housing and service needs exist along the entire continuum of care (prevention, I emergency shelter, transitional housing, permanent housing, and support services) and are enumerated below. Howev.er, the overriding need is for an adequate supply of i permanent housing affordable to people In all Income groups. I In 2001, the Committee to End Homelessness in King County (CEHKC) was formed to I change how the broad community responds to homelessness. Earlier this. year the CEHKC completed the development of a Ten-Year Plan to End Homelessness. The Plan is structured around three priorities: . Prevention of Homelessness . Move People from Homelessness to Housing i . Build the Public and Political Will to End Homelessness. ,. I. The governance entities responsible for implementing the plan are: ~ The Governing Board - Interagency Council ~ Consumer Advisory Council 3 As noted elsewhere In this Plan, the needs of homeless people and. people with special needs are primarily Identified and addressed at the regional level, usually for all of King County, and in certain Instances for South King County. 11 i I I [ ! Draft for Review & Public Comment December 21, 2005 to January 23, 2006 .. The majority of the day~to-day work and implementation of the Ten-Year Plan will occur through formal committee structures and associated community initiatives. The committees that were established are: 1) Single Adults, 2) Families, 3) Youth, 4) Public Awareness and Legislative Advocacy and 5) Resource Development and Alignment. Federal Way was involved in the planning process to develop the T en-Year Plan through Its affiliations with the King County Consortium and the South King Council of Human Services. City staff is participating in the Families and Single Adult Committee's to assist with refining the strategies of the Ten-Year Plan, develop short-term and long- term work plans for implementing the Ten-Year Plan, assist with Implementation, and promote cooperation among the other committees. The State of W~shington established the Washington Homeless Initiatives with the adop\lori of E2SHB 2163 that creates a State-wide homeless housing program with funding and the goal of reducing homelessness by 50% in ten years. It is anticipated that the CEHKC will. be able to access funding created by the Washington Homeless Initiatives to reduce homelessness in South King County; . i Resources Needed to Prevent People from Becoming Homeless . Emergency cash assistance for payment of rent, mortgage, and utilities Is needed to help people maintain their current housing. . . Case management for families in crisis and/or at-risk of becoming homeless is . needed to help them access services.. . Subsidized childcare, especially during the evening and weekends, health care, food banks, and transportation are all needed by those. at risk of homelessness. Emergency Shelter and Transitional Housing Needs . Emergency shelter, particularly for single women, youth, and victims of domestic violence (e&pecially those with older children, who have the m~st limited shelter options ). . Transitional housing with supportive services and linkages to permanent housing Is needed for all populations. Support Servi~e Needs . Additional Qrug and alcohol treatment services are needed. As well as increasing the level of service available, there is a need to expand services to people not eligible for state funded treatment services. . Overall, more affordable mental health counseling services ar~ needed, but especially for people not on Medicaid. . Many homeless people are working, but those' who are not working need assistance finding employment or obtaining skllJs training that would lead to employment. Those working need additional training and job progression planning to increase their earning potential. . Case management Is needed to ensure that clients can access all necessary services, Including housing and income support services. . 12 Draft for Review & Public Comment December 21, 2005 to January 23, 2006 , Needs of Special Populations I. The overriding need among special populations Is for affordable housing and access to I necessary services. Other critical, but unmet, needs are described below for each. special needs group. People with Chemical Dependencies I . More publicly funded services are needed. In King County, sufficient resources , exist to assist only 15 percent of those eligible for publicly funded sobstance i abuse services; . Supportive hOUSing for those in recovery is a critical need. People with Mental Illness . The greatest need is for more supportive housing affordable to those earning $5711month on 5S!. . Access by public transit to geographically dispersed service sites requires multiple transfers and a significant amount of time. People who are mentally ill, in particular, have a difficult time navigating the public transit system and need alternative transportation option. ! People with HIV/AIDS I . Dedicated supp.ortive housing affordable to those earning $571/month on 55!. I . Housing that will accept people who are mentally ill andior chemically dependent, . as well as HIV positive. l People with Developmentai Disabilities i' . The'greatest need is for housing that is both affordable and accessible. In particular, there Is a need for supportive housing to accommodate young and middle-aged adults who are no longer ab1e to live with .aging parents. . More family support services are needed to help families, particularly aging I parents, to care for developmentally disabled family members. People with Physical Disabilities . Accessible housing that is also affordable to people with extremely Jaw-incomes. Sometimes, even accessible subsIdized units are not affordable. , . Many accessible units In subsidized housing ate located within senior housing i developments, which is not always appropriate for younger phYsically disabled I people. ! Maintain and expand resources to rehabilitate housIng to meet accessibility . , . I requirements. The Easter Seal Society, fonner1y the major provider of . subsidized mobility modifications In the County. no long~r has funding for the program. The program has been taken over by the King County Housing Repair Program, which provides up to $5,000 for modifications in rental units and zero- interest deferred loans for owner occupied homes. 13 I Draft.for Review & Public Comment December 21, 2005 to. January 23, 2006 I I . Elderly and Frail Elderly . Affordable assisted living units are need~ for extremely low-income elderly. . Additional funding for In-home services is needed. Changes in eligibility have limited access to In-home services provided by DSHS that allow seniors to stay in their homes. I Victims of Domestic Violence I I . This population needs transitional housing with case management and support ! services where they Can stay for a minimum of 6 months with linkages into ! affordable permanent housing. ! . Immigrant and refugee women need culturally relevant service programs that I provide information in their spoken language to both help them understand that 1 domestic violence is illegal and to obtain appropriate assistance if they are I I experiencing violence. I ! i Immigrants and Refugees ! Increa"sed translation services are needed so that non-English spaakers can ! . I access services and affordable housing. ! . Case managers and advocates are needed, particularly for the Latino, Russian, I anq Ukrainian populations. I Larger emergency, transitional, and permanent housing units are needed to i . I I accommodate the often largB" and extendl;Kf families of immigrants and refugees. I . i Children and Families I A primary need for children and families is additional food bank resources. i . i . Affordable health care is needed for families at all income levels, but especially i for those no longer eligible for the State's Basic Health Plan. . Evening childcare and additional childcare subsidies are needed for families with young children. . After school drop-in and recreation programs are needed for families with J adolescents and teens. '. Housing Needs of Renters and OWners I I The City has historically allocated CDBG funds to address housing needs in our community since 1991_ Federal Way has allocated approxlmately two-thirds (67%) of available CDBG Capital funds to address housing needs. The City's Interlocal Agreement with King County for participation In the King County CDBG Consortium creates set~asldes for the 2006-2008 period for the HQuslng Stability Program (5%) and King COl,lnty Housing Repair Program (25%). These programs assist low- and moderate-Income Faderal Way residents and help them stay-in and/or maintain their housing. Reductions by Congress to the 'CDBG program are expected to Impact the ablllty of the City to fund needed construction and rehabilitation of hOUSing In Federal Way; New regional funding for housing and honielessness will need to be accessed to meet the housing needs of our community. . 14 ---- I Draft for Review & Public Comment Oecember 21. 2005 to January 23, 2006 HUD obtains a special tabulation of 2000 Census data which shows the numbers of I.. renter households in certain groups and the relative percentage of each group that are I experiencing housing problems. The categories of housing problems that are accounted I for Includ~: 1. Cost burden, meaning housing costs in excess of 30 percent, or 50 percent (s~vere cost burden), of household income; and, 2. What HUD refers to as -any housing problems,- which Includes cost burden, I overcrowding, or lack Qf complete kitchen or plumbing facilities. The data is provided to assist communities preparing Consolidated Plans to Identify I~ . . I needs, and prioritize assistance for low-income renters and owners. i ! ~ i ~ i I -j I . I I I I I 15 - " "" Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . low-Income Renters Table 1 HOUSING PROBLEMS OF RENTERS I I Income ~30% Median tncome 424 1.008 299 749 2.480 l' % Any housing problems 339 863 295 599 2,096 t " Cqst Butden >30% 339 799 245 589 1,972 % Cost Surden >50% 249 7.00 205 585 1,738 I Income >30 to ~50% Median Income 333 1,350 274 819 2,776 1 % Any housing problems 279 1,175 270 719 2.443 % Cost Burden >30% 259 1,095 155 715 2,224 ! % Cost Burden >50% 89 220 200 135 464 i ! "Income >50 to ~80% Median Income 1.448 i 189 320 1,420 3,377 j % Any housing problems 80 568 220 341 1.229 . % Cost Burden >30% 60 348 65 335 807 ! i % Cost Burden >50% 149 43 0 0 203 I ; Income >80% Median Income 282 2,175 465 2,17'3 5,095 % Any housing problems 48 220 170 87 525 % Cost Burden >30% 38 609 0 4 102 I % Cost Burden >50% 30 0 0 0 31 I Total Renter HousehQlds 1,228 5,981 1,358 5,161 13,728 % Any housing problems 745 2,823 955 1,765 6,287 % Cost Burden >30 . 696 2,303 464 1,641 5,107 I % Cost Burden >50 383 921 225 723 2,251 i i Source: Source: State of the Cities Data Systems, US Department of Housing and Urban Development ; (derived from 2000 Census data) i The primary housing need of low-income renters Is more affordable housing. ! i More specifically: I . Additional affordable housing and/or rent subsidies for those households with incomes of less than 30 percent of the median income are the most critical rental housing needs. Households with i~cpmes of less than 50 percent of the median income also face signlficantcost burdens. . . The greatest need Is for affordable housing fc:'r small families. . 16 ~ I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . Large low-Income families need acqess to larger units that are both affordable and can accommodate their numbers without overcrowding. . Affordable housing for seniors is needed, although a relatively smaller number of elderly households experience housing problems than do family and other households. Low-Income Owners Table 2 Housing Problems of Owners I' ".:. ..' .u~ :;"~::\i' '~:. . ,igfu~iJ ,~~lf~~ I ! 'It'''''''''W''I8'bff~'' tltcoi'ffif: ", .,:E e'f1y; '!}ji' f'a R-llit d ,'..~l 'tbhil ; . , Quse 0 . .. el '.".'"8;:,..... t (l ~ e , .". .&.'. .ltu'$IiYtf. f~~i~ffl~' t.. ,.. ;'h;:{~ ;1,;:;; . :-g:":.~~~ . Wot rftbi'jj: . etHt~f: dwiitli1; I I ..:.::..:..,,,..... . ."-, ..';;;.i;:~ "",:';', . ~~~-<;.,H~.~t;.ffl~~b~r$) lfie'mb~;iSr l ; I I Income ~30% Median Income 375 257 44 200 876 i i % Any' housing problems 250 207 34 155 646 ! % Cost Burden >30% 250 203 24 155 632 % Cost Burden >50% 145 184. 10 135 414 .. .- "- Income >30 to ::.50% Median Income 430 329 64 173 996 % Any housing problems 210 254 60 119 643 % Cost Burden >30% 210 254 45 119 628 % Cost Burden >50% 55 139 25 85 304 Income >50 to ::,80% Median Inqame 754 1,070 .480 390 2,694 . % Any housing problems 214 810 350 225 1,600 % Cost BLfrden >30% 214 785 290 225 1,514 I % Cost Burden >50% 60 260 70 40 431 : -- : . ,. ;', I- ";.. ~~-y,- &....,., i1~ ." ." , .. , , i Income >80% Median Income 1,885 7,645 1,399 2,164 13,093 I I % Any housing problems 179 1,040 364 454 2. 043 I , - ! % Cost Burden >30% 179 933 190 420 1,715 ; % Cost Burden >50% 30 92 0 39 157 ~ . . .. . I T atal Households 3,444. 9.301 1,987 2,927 17,659 I % Any housing problems 854 2,307 809 954 4,927 I % Cost Burden >30 854 2,176 : 548 919 4,485 % Cost Burden >50 289 670 105 299 1,360 I ..~. ~ .. . .", ~ 4 I Source: Source: State of the Cities Data Systems, US Department of Housing and Urban Development I I (derived from 2000 Census data) I I Affordabllity and 'overcrowding are also issues facing low-income owners, although the I numbers of owners relative to renters are. significantly smaller. All types of owner I households with incomes of less than 50 percent of the median income are cost burdened. The specific housing needs oHow-income owners Include: i . Homeowners with incomes of less. than 30 percent.of the median income are I \ potentially at-risk of beComing homeless and may need' assistance with mortgage ! payments to prevent losing their homes. I . 17 I I I , ~ Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . . Homeowners with incomes of less than 80 percent of the median income need \ assistance with housing repair and Improvement. Many pay In excess of 30 percent of their income for housing, leaving limited options for financing home Improvements. . Large low-Income families need access to affordable financing that would allow them to increase the size of their homes and eliminate conditions of J overcrowding. I i Community Development Needs ! I publie Facilities The City has historically funded the construction and rehabilitation of community facilities I for human service program providers and youth recreation. Since 2000, the City has ! committed over $700,000 (17.4 percent of all CDBG funds) to such projects. The need ~ for s.uch facilities is ongoing: Reductions by Congress to the COBG program are expected to impact the ability of the City to fund needed construction and rehabilitation of community facilities. i i r In addition, the City utilizes COBG funds for park and public infrastructure improvements in eligible low-and moderate-Income neighborhoods. Since 2000, over 10 percent of , COBG funds have been committed to such projects. ! A current initiative in which the city is participating is a community-based planning effort i I . called Building the Bridge. It is focused on the Westway neighborhood, but has the i larger goal of developing a planning and implementation model that can be replicated In other low-income neighbomoods. The effort brings together neighborhood residents, city agencies, nonprofit housing and service providers, and the school district to assist residents in identifying needs and resources, and planning for neighborhood Improvement CDBG funds are a potential resource for addressing non-housing capital needs In this neighborhood, as well as in other low-income neighborhoods such as Lake Grove, Mark Twain, Mirror Lake and NE Federal Way. The Oty anticipates that similar levels of funding to those allocated In the past will be needed for capital facilities and public infrastructure over the ~ve-year period of the Consolidated Plan. . Capital investment Is needed (includes COflstruction of new facilities and rehabilitation of existing facilities), to house. services and recreation programs for the homeless, special needs groups, children, youUl, and the elderly. . Public Infrastructure improvements, primarily pedestrian facilities and parks, are needed to serve' existing low-income areas. Public Services . See service needs of the homeless and special needs populations. Economic Development The Puget Sound economy has experienced the same shift as the national economy . away from higher-paying manufacturing Jobs to lower-paying services Jobs (Le., retail, 18 l;>raft for Review & Public Cqmment December 21, 2005 to January 23, 2006 food service, hospitality). Many of the jobs in the service sector do not pay a living . wage. As noted in the community profile, it now takes a jOb paying $16.86/hour (more .than twice the state minimum wage of $7.16/hour) to support a single adult with two children. low..:income people often can'not access living wage jobs without additional education or job training. . Unemployed residents and those making less than a living wage need access to job readiness assistance and job training programs. . There Is a need to attract employers who offer living wage jobs and to work with those employers to help train and hire lower..:lnoome residents of the community. I I. . Small businesses may provide a proportionally higher number of living wage jobs I than do larger employers (particularly large retail employers). Therf;' Is a need for i small business development asslstanca, particularly In lower-income neighborhoods. I I Final Note I While this summary IS organized by major categories of need, It is extremely Important ,to i ; be aware of the interconnected nature of these needs as a prerequisite to understanding i the potential impact of the strategies described In the following chapter. i For example, housing practitioners know that "affordable housing development ~ I. economic development." The Washington State Housing Finance Commission tracked the economic impact of the 99,250 h,omes and apartment units financed through I I Commission programs from 1983 to 2002. They found that the $6.16 billion in housing I . development had supported 285,000 full and part t~me -jobs. Similarly, a recently published report of the Brookings Institution addresses how the provision of human service programs for low-Income people Impacts their ability to pay for housing. In other words, a human services strategy is also a building income strategy and an affordable housing strategy. ". . .But the lack of income remains the principal barrier to affordable i I housing. HUO's annual analysis of worst case housing needs-the ; i closest barometer available for measuring the nation's affordable housing challenges-generally finds th~t 80 percent of the problem is not housing inadequacy or overcrowding, but affordabi/ity.. . . ! Increasingly, however, state and loealleaders are realizing that they can raise the incomes of working families by enhancing access to and use of such fOderal investments as the earned income tax credit, nutrition assistance, health care, and child care. n These are just two examples that Illustrate the power of a comprehensive and multi~ . . pronged strategic approach, such as that described in the following section, to assIsting and empowering low- and moderate~lnCQme people. 19 . I I I I - ",... Draft for Review & Public Comment December 21,2005 to January 23,2006 I I I . I I I i ! I \ I I I ! i i !. i i , I I ! i ;. , : 1 I I i Five Year Strategy Plan I I I . I' I ! ! i i i I I 1 . [ i I i ~ -- I Draft for Review & Pu~lic Comment December 21 , 2005 to January 23,2006 I i Strategic Plan ,. Resources The primary resources available to the City for implementation of its strategic plan are CDSG funds and annual City funding for the Human Services Program. The 2006 CDBG budget estimates the amount anticipated by the City to be available: 2006 I Community Development Block Gran~. $ 736.5654 I j Estimated Program Income (CDBG) $ 81,817 I I Human Services Program $ 412.5005 j I Total $1,230.882 I ! There are also several other fund sources that are not allocated eXclusively to .the City, i but may support Federal Way housing and community development activities. The I I major ones are described below. I i The Emergency Shelter Grant Program is a federal program that is awarded and I " ! administered by King County. This program is combined with CDSG funds to provide operating funds to shelter providers throughout King County outside of Seattle. The annual countywide funding level is approximately $200,000. . The McKinney Homeles's Assistance Funds are federal funds awarded to Seattle- King County through a competitive joint application to HUD for the regional continuum of care for homeless people. There are approximately 60 McKinney funded programs throughout King County annually. The Supportive Ho'using Program {SHP} funds services and transitional housing for homeless people thrOl,lghout the County. The annual countywide funding level is $14 million per year and includes 'programs located in the City of Seattle that assist King County residents and programs located In King County'outside of Sea We that contract directly with HUD. King County administers $844.000 of the SHP funds. The Shelter Plus Care (SPC) Program is a federal program of the Continuum of Care Homeless Assistance federal grant that funds long~term rental assistance for previously homeless people with chronic disabilities. King County contracts with the Plymouth Housing Group to administer the SPC program. The annual countywide funding level is $4.500,000 (SPC). . House Bill E2SHB 2163 - Washington Homeless,lnitlative. New legislation introduced . adopted by the state to address homelessness statewide. This bill provides a funding I .c The new Interlocal Agreement to partldpate In the King County COBG Consortium for the 2006.2008 sets- l aside 42% of the City's annual COSG allocation for K'1l19 County Administration (12%) and funding of the Housing StablUly Program (5%) and ihe KIng County Housing Repair Program (25%~ The 2006 projection Includes an estimated 10% reduction by Congress. 5 In 2006, a significant supplemental source of one-time funding Is no Illflger available, which will Impact the Human Services General Fund budget and future funding allocations. . 19 I I Draft for Review & Public Comment December 21,2005 to January 23,2006 . mechanism - a $10 document recording fee to support low-Income housing projects, I Sixty percent of the fees collected will be administered by KIng County and the remaining forty-percent will be ma.naged by the Washington State Community Trade and Economic Development (CTEO) Department King County expects to receive $3million annually from the new slate program, King County receives $1,000,000 annually from the state's Transitional Housing Operating and Rental Assistance (THOR). The THOR program funds transitional housing for homeless families with children, . . The King County COBG Consortium Housing Stability Program (HSP) Is F administered by King County, Five percent of the Consortium's annual COBG funds and I program income are used to assist homeowners and tenants in danger of foreclosure Or I eviction and assist Individuals and families who are homeless in obtaining permanent I housing. Approximately $350,000 is available annually to King County COBG I Consortium city residents I , The King County Consortilnn HOME Program is administered by King County. This ! ' , is a. HUD program whose funds can be used for capital and operating support to a 1 variety of projects for low-income renters and owners. The funding is available to 1- projects on a countywide basis: The annual funding level is $4,500,000. HOME funding r I from the American Dream Downpayment Initiative (ADDI) is also allocated to and ! administered thrQugh the Consortium. Funds provide downpayment assistance to : income eligiblefirst-timehomebuyers. The annual funding level Is $300,000. . .The Regional Affordable Housing Program (RAHP) funds are locally generated through the enactment of Substitute House Bill 2060 ~nd made available to housing projects and units within housing proje.cts that are affordable to households at or below 50% of the area median income. King County administers the program by interiocal agreements between the CQunty and all of the cities and towns. The annual funding i level Is approximately $3 million annually. 1 ! The Washington State. Housing Trust Fund has $100 million per biennium. Funds I support hqusing projects throughout the state. ~ i I The Washington State Housing. Finance Commission administers several programs I I that could potentially be award to housing projects in Federal Way. The Low-Income Housing Tax Credit (UHTC) and tax--exempt bond programs assist multifamily housing. The House Key Program provides belowmarket rate funds to lenders for assistance to I I lower income homebuyers, and the House Key Plus Program provides downpayment I assistance. I I I The Washington Families Fund is administered by the State. This program funds , services linked with housing to help homeless families statewide move successfully from I h9melessness to stable housing and self-sufflcie'ncy. These resources 'Nill be matched t l by private contributions, federal Section 8 project-based subsidies and local public funds. Private funds are als6 a potential resource for housing and community development projects. Capital (e.g. housing and p.ublic faciliUes) projects typically include a loan from . "" 20 I , Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I a lender, private investment through the purchase of low income housing tax credits, Ie bond funds, or the proceeds of fund raising by the agency developing tne project Nonprofit housing developers can obtain predevelopment loan funds, bridge financing and loans for the preservation of existing subsidized housing from Impact Capital. Local governments, private foundations. and banks provide the funding utilized by Impact Capital. Projects that serve homeless and special needs populations, as well as, many public service programs, include donated funds, in-kind donations, foundation grants, 'and the proceeds of fund raising. Strategies The following strategies flow from the needs analysis and refleCt the input of citizens and agencies that were consulted through Interviews and community forums. They have been developed to guide fund allocation decisions so that locally Identified priority needs are addressed, within the context of the national COBG program objectives for Improving the lives of low- and moderate-income' people. Those objectives direct that CDBG funds be used to provide: Decent Housing ; . ~ (AChieved through strategies such as assisting homeless persons obtain affordable housing; aSSisting persons at risk of becoming homeless; increasing the supply of supportive housing for thos~ with special needs; housing repair; increasing the ' . supply of affordable permanent housing) A Suitable living Environment i . ~ (Achieved through strategies sl.,lch as improving the safety and livability of i neighborhoods; Increasing access to quality public and private facillties and services; and energy conservation.) . Expanded Economic Opportunities (Achieved through such strategies as job creation and retention: assistance to small businesses (Including micro-businesses); the provision of public services concerned with employment; availability of mortgage financing for low-Income persons at reasonable rates USing non--dlscrlmlnatory lending practices; self-sufficiency for low- income persons through housing' and service assistance.) Housing Strategies Low-income residents of Federal Way experience a wide range of housing needs from homelessness to the inability to purchase a first home. The health of the community, in part. relies on the availability of a range of housing cHoices from emergency shelter and transitional housing to affordable permanent rental housing and homeowners~lp. i Through policy, regulation, and funding, the'City is committed to supporting this i I continuum for all its citizens, but particularly for those with limited resources or special 1 needs. 'The strategies, targets, and activities listed below provide the framework through i. which the City will realize that commitment. 21 I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . GOAL - Develop a range of housing opportunities alm~d at Incri:lasing the supply of affordable housing to accommodate current resid~nts' and the projected growth in low- and moderate-income households. Create housing opportunities for seniors, youth, special needs groups, and positively impact the availability of housing and emergency shelters. Strategy Preserve and expand affordable rental housing opportunities fQr households with less than 50 percent of the median income, with priority for those with Incomes of less than 30 percent up to 40 percent of. the median Income. (HS1) Targets I Over five years preserve and/or develop a minimum of 100 rental units for extremely : low- and very low-income households, including single individuals, families, and the elderly. (HS1-01) Support programs that provide low-income Federal Way residents with rental assistance. I (HS1-Q2) I r Activities to Achieve Targets i . Give priority for CDBG funding to housing rehabilitation and development projects I where all, or a portion, of the units serve the targeted income groups. i Encourage nonprofit developers of low-income housing to consider acquisition and . . . ! rehabilitation of poorly managed and/or deteriorating rental properties that already i I house low-income residents but do not provide a safe and 'healthy living environment I or make a positive contribution to the surrounding community. ! . i . Promote the downtown neighborhood as an area for development 9f new affordable l I housing. I . Support the King County Housing Authority in Its efforts to preserve/rehabilitate public housing units located in Federal Way. i i . Participate with the King County Housing Authority, and other regional housing authorities and jUrisdictions to challenge proposed changes in the Section 8 Housing Choice Voucher Program that would drastically reduce current funding levels. ! . Work. with other jurisdiotions, agencies, and King County to at least maintain, but . preferably to Increase, resources available to develop the supply of affordable ! i housing In the region. i i . Implement the City's affordable housing-related policIes. I- Strategy Provide funding for the operation and development of housing linked with supportive services for the homeless and people with special needs. (HS2) Targets Increase the supply of affordable housing linked with supportive services for special needs residents by 10 to 15 beds/units in five years. {HS2-01} . 22 Draft for Review & Public Comment December 21,2005 to January 23,2006 Maintain the capacity of the current service programs that assist people wlth special' needs to obtain or retain housing. (HS2-Q2) Activities to Achieve Targets . Fund the operation. preservation or development of permanent housing and related services for special needs populations through the CDSG and Human Services General Fund Program. . Continue to provide funding to housing repair programs that can be used by elderly and disabled homeowners to make accessibility improvements that will allow them to f stay in their homes. . Support provision of in-home services that allow the frail elderly and people with physical disabilities to remain In their homes. . Continue participation in regional planning efforts clOd programs aimed at addressing the housing and service needs of special needs populations. Strategy i Address the needs of those residents of the community who are at-risk of ! becoming homeless, recognizing that the prevention of homelessness is ! the best way to address the Federal goal of eliminating home/essness ; i within 10 years. (HS3) I ! Target ; ~ Over five years. assist 100 households to retain their housing. (HS3-01) Activities to Achieve Target i . Provide energy assistance funds and emergency Gash assistance for people In I danger of eviction or foreclosure because of short-teml financial difficulties. I. . Support programs such as United Way's Ready to Rent and the Housing Stability [ i Program which helps l~w- income and homeless tenants become better renters and I helps link them with willing landlords. · . ContinueJo participate in the Gommlttee. to Ef!d Homelessness In King CountY'and I ?~~~r sif!1i1a,r r~ID?,n~.I_~~9~s. .,",-. . -:, . .',. .". -:.",'" ,~ . Support job training and economic development activities that increase job opportunities and/or provide living wage jobs. strategy Maintain current emergency shelter and transitional housing facilities and programs with supportive services. Promote the availability of these 1 facilities countywide. Prioritize resources for eXPflnsion of facilities and programs to address the needs of victims of domestic violence, families I with children and homeless youth. (H84) I I , . Targets I i i Maintain support of effective emergenoy shelters and transitional housing facilities and I programs and encourage expansIon to underserved areas of the County. (HS4-01) - 23 , ..,r Draft for' Review & Public Comment December 21, 2005 to January 23, 2006 . Over five years help to develop at least one transitional housing facility for victims of domestic violence or families with children. (HS4-02) i pver five years help to .develop one emergency shelter or transitional housing facility for'J I >homeless youth. (HS4-03) ~, Activities to achieve targets . ,Us~. QR~G and Human Services ~en~f~Jfl,J~nd. programs effectively to support facilities'and,ptpgrnm~,;tb~tJl~e"cQfl~lst~ht'wlth the Committee to End Homelessngss'" I Ten~y~~cPlan. .. "., ; I. . Collaborate regionally with providers and other funders to sustain the regional shelter system. . Pursue a coordinated approach with other South King County cities for both planning and funding of housing and services for hqmeless people. . i Work to encourage new emergency shelters and transitional housing facilities to I . I locate in the relatively underserved areas of north and east King Col,Jnty. I I . Support the development of a youth transitional housing program in Federal'Way. . Support the development of domestic violence shelters, including those that will . provide'shelter and .services to single women, and victims with older or disabled I children. I . Eliminate any local regulatory barriers to siting emergency shelters and transitional I housing In Federal Way. ~ .' Strategy ! Assist low~ and moderate-income homeowners to afford the maintenance and preservation of their homes, and increase 'homeownership . . opportunities for low- and moderate-income first-time homebuyers. (HS5) Target Over five years assist 75 homeowners (including owners of mobile homes) with emergency grants and deferred payment loans for housing rehabilitation. (HS5-01) Over five years provide affordable home purchase opportunities for 10 low- and moderate-income households In Federal Way. {HSq-02} Activities to Achieve Target . Use COSG funds to provide housing rehabilitation assistance through the King County Housing Repair Program or similar programs. . Use COSG funds to assist nonprofit entities to acquire and/or rehabilitate housing units for sale to low- apd moderate-income first-time buyers. . Use CDSG funds for direct grant and/or loan assistance for closing costs and down payments for eligible first-time homebuyers'- . Implement comprehensive plan pOlicies that result In lower-cost housing. . . Promote education and counseling for fi~st-time buyers and homeowners. . I 24 i I I I ~ . Draft for Review & Public Comment D~cember 21, 2005 to January 23, 2006 Human Services Strategies Human service needs exist across a broad range of low-income and special needs populations. The needs of people who are homeless are particularly acute, since without intervention through service programs they are not likely to find or maintain housing. Forrnany low-income families the burden of Increasing housing costs severely limits their ability to take care of their other basic neoos. The City has long recognized its critical role in sustaining the human services delivery system. In addition to the aHocation of CDBG funds for human services, the City has also allocated general revenues for this purpose. The following strategies will guide the investment of these resources. GOAL -: Address human services needs' by supporting service models that encourage self-sufficiency, empower families, enhance the quality of life, and help build strong communitles6. I ! Strategy I Support basic human service needs through (undint! of emergency i services. (HSS1i ! i Target Maintain and increase the capacity of emergency services in order to help low-income people meet their basic life needs. (HSS1-01) ~ Activities to Achieve Targets .. Continue to allocate general funds for human services (Human Service General Fund). I I . Continue to allacate a percentage8 of Human Services General Funds for basic needs including food, clothing, and shelter. . Provide City Human Service General Fund and CDBG funding for a range .of ! emergency services, including food and clothing banks, senior meal programs, and i operatinl;) suppart for emergency shelters and transitional housing. I I I . Continue to prioritize use .of City funds for basic medical and dental services for low~ I income people. ! .. Strengthen the inter..agency referral system by encouraging funded agencies to link clients with other appropriate service providers. . Work with other jurisdictions and human services agencies to maintain and/or increase funding available to meet basic needs. ! 6 This goal reflects Goal 3 (Provide support that supplements federal, state, and county programs designed to Increase self-sufficiency and Independence) and Goal 4 (Support service. models that Improve community-based collaborations and build strong neIghborhoods) of the 1999 Human Services . Comprehensive Plan that is being updated by the Housing and Human Services Consolidated Plan. 7 This strategy reflects Goal 1 (Support baJ>lc human needs through finding of emergency services) of the 1999 Human Services Comprehensive Plan. s In 2004, the allocaUon to basic needs was 37 percent of the Human Servic~ General Fund. 25 I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . Strategy I Address the service needs of special needs groups so that they can participate fully in the community'. (HSS2) Targets Promote improved transportation access to service delivery sites, including those outside of Federal Way where City residents have access to assistance from regional service providers. (HSS2w01) Maintain and increase support of needed services for special needs populations. (HSS2-02) Support and increase services available In Federal Way or within close proximity. (HSS2-03) Activities to Achieve Targets . Continue to support the local Senior Centers, including senior services such as adult day care, health services, transportation,. and nutrition programs. . Promote the delivery of culturally competent and linguistically accessible services .for immigrants and refugees. . _Support prografTls that remove linguistic anc;i educational barriers for immigrants and refugees such as classes that teach English as a second language, . . Advocate for increased State funding of mental health and chemical dependency , services. I . . ProVide COBG and Human Services Funding to help finance needed health and I ! treatment services, especially for those low-Income people whQ are not Medicaid \. eligible. . Provide COBG and Human Service Program funding for transportation services for I i disabled and elderty populations. I . Support programs that assist handicapped people to find accessible housing or to I obtain the necessary funding to make their own housing accessible. I Strategy Provide a supporllve envIronment and servIces for low-Income. families with children. (HSS3) Targets Encourage programs that promote community involvement by low-income families. (HSS3-01 ) I Continue the funding emphasis on human services programs that address the needs of families and children. (HSS3-G2) . 9 This strategy reflects Goal 3 (Provide support that supplements federal, state, and county programs designed to Increase self-sufficiency and independence) ot the 1999 Human Services Comprehensive Plan. 26 Draft for Review & Public Comment December 21. 2005 to January 23, 2006 Activities to Achieve Targets . Collaborate with local organizations, including human service agencies. community organizations. youth groups. churches, hospitals and business, to increase Ion g.-term support for youth. . Continue the City's programs (primarily through the Parks Department) targeting youth and low-income populations. Evaluate the potential for Increasing the linkages' between Parks Department programs and human service agencies. . Continue City involvement in positive recognition events of youth and other activities of the Youth Commission and Arts Commission. ! . Maintain andlorlncrease funding of the City's childcare subsidy program for low and . moderate-income. families, and if possible, increase services to include. evening I childcare. I Strategy I Continue to develop a comprehensive !Juman service network. at the local and regional level to more effectiveJy address "hUman service needs of Federal Way's low-income and special needs populations1o. (HSS4) I Target Maintain and increase collaborative efforts among local government, school districts. and service providers. (HSS4-01) . ~ Participate in countywide and regional efforts to.address human service needs. (HSS4-02) Activities to Achieve Targets . Continue to fund human services as a priority for the use of both CDBG and City I Human Service General Funds \ . Continue to fund human service agencies that serve the broader South King County i I community. I .. Encourage human service agencies to identify ways to minimize the amount of travel needed for Individual clients to access a comprehensive set of necessary services. . Work with King County Metro Program to plan routes and bus stops that minimize time and transfers needed to access needed services 'for low-Income and special I need populations. . Fund projects and agencies with a wholistic approach to service. delivery and that demonstrate the ability to leverage funds and network with other service providers. . Participate in countywide and other regional efforts, such as South County Council on Human Services, South King County Human Services Forum and South King County Human Service Planners, to improve provider's ability to address human service needs more effectively. . i 10 ThIs strategy reftectSGoal3 (Provide support that supplements faderal,state, and c.ounty programs I designed to Increase self-Sufficiency and Independence) of the 1999 Human Services Comprehensive Plan. I ! 27 - - Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . Strategy Support programs that promote individual and community safety throughout Federal Way11. (HSS5) Targets I I Provide funding for a wide range of programs to promote commufJlty safety. (HSS5-01) I Create partnerships. with the cQmmunity, city departments, providers, and others to help keep families and neighborhoods free from fear and crime. (HSS5-Q2) Activities to Achieve Targets ! ! . Maintain stable City'funding for sexual and domestic violence victim assista.nce services. . Support collaborative relationships between the Federal Way Department of Public Safety, the Legal Department, and non-profit service providers in cases of domestic ! violence and sexual assault. ; . Provide CDBG and Human Services Program funding for effective Intervention services for.children, youth and families at risk of violence, child abuse or neglect, or substance abuse._ I i Community Facilities Strategies I The City will continue to provide funding support tor community facilities, including ! . buildings that house programs or services for low-income people, and for revitalization of i the public infrastructure in low-income areas. GOAL -Improve the quality of life for low-income residents by providing r necessary public facilities for transportation, recreation, accessibility, safety, and neighborhood Interaction. Strategy Assist the development or rehabilitation of community facilities and public Infrastructure that benefit 10wH and moderate--Income residents, particularly ~ those that have special needs. (CFS1) Target i Provide capital improvements in five existing community facilities, particularly those that serve families and children. (CFS1-01) Support development of two new community facilities. (CFS1-Q2) Support community revitalization In lower-income areas through the development of three sidewalk, lighting, traffic, or park improvement projects. (CFS1-03) 11 ThIs strategy reflects Goal 2 (Support a strong service delivery system that Increases publlq safety) of the . 1999 Human Servlce"8. Comprehensive Plan. 28 I I I Draft for 'Review & Public Comment Oecember 21. 2005 to January 23, 2006 Activities to Achieve Targets I. . Provide CDBG funds to nonprofit agencies and City Departments for community facility and public infrastructure improvement/development. . Identify other fund sources to assist with the development of community facilities projects. . Participate with organizations like Building the Bridge to develop comprehensive planning and funding approaches to the facility needs of lower-income neighborhoods. . Work across City Departments to maximize available funds for facility and infrastructure improvements that benefit low-:'income families or communities. I Economic Development Strategies ! GOAL - Support 10wMincome Individuals and families to attainselfMsufficiency. Strategy I Seek opportunities to partner with looal human-service organizations to I assist in providing human resources development programs for unemployed or under-employed workers. (EDS1) I I Target Assist 50 unemployed or under-employed low-income residents to obtain employment or . move into a higher paying job over the five-year strategic planning period. (EDS1-D1) Activities to Achieve Target ! . Assist Community-Based Development Organizations (CBDOs) and others with I CDBG funds to pay for job training, re-training, or job readiness programs. . Fund educational programs such Adult Basic Education. English as a Second I I Language, and/or literacy programs. I . Explore increased collaboration between human service agencies and local i ! education and training programs, such as community colleges, to Increase I ! participation by low-income residents In existing programs, and to increase the variety of training and job assistance services for low- and moderate-Income people. Strategy Significant numbers of jobs are provided by small businesses. Explore ways to provide business development assis.tance to new and/or expanding small businesses. (EDS2) Target Attract two new businesses to the community that provide the types of jobs/job training to low-income residents that will allow them to attain se.lf-sufficiency. (EDS2-01) I. Activities to Achieve Target ~ 29 I Draft for Review & Public Comment December 21.2005 to January 23.2006 . . Work with the Small Business Development Genter at Highline Community College to identify ways to provide asslstan~ to existing, or new, small businesses that would locate in. Federal Way,_partlcularly in low-income neighborhoods, and provide job training and/or job opportunities for low-Income residents. . Work with community agencies such as the Chamber of Commerce and others to expand existing job opportunities or create jobs for low-Income residents. I I I I i I I I , I i j I I . I i \ I ... . 30 I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I I I Strategy Explore opportunities to attract employers who offer living wage jobs and to work with those employers to help train and hire lowe;~jncome residents living In the Federal Way community. (EDS3) Target AttracUwo new mid-size or large businesses that offer livable wage jobs to lower-inc'Ome residents living in Federal Way. (EDS3-01) Activities to Achieve Target ! . Work with the Economic Development Manager and other business netwarks to identify patential new, mld.slze 'Or large-scale businesses that would locate In Federal Way and are willing to provide jab training and 'Offer a livable wage to i low-Income residents. i I I Anti-Poverty Strategy i I Poverty is the result of a set of complex factors related ta the ability ta wark, the ability ta find work, and the ability to earn a living wage. Generally speaking, the City has no i control over the factars that result in people living in poverty. With the limited resources that are available, the City's role is one 'Of providing resources to the Institutions and I programs trying to mitigate the Impacts of poverty an people's lives and help people who i are striving for self-sufficiency. . The City uses CDBG funds and Human Services General Fund revenues ta suppart a i I variety of social service programs serving extremely law- and very low.income residents. i These programs provide assistance to families, eldeny, people living with disabilities, / and tlomeless people. They assist with basic needs like foad, shelter, and health care, as well as, case management. counseling, and chlldcare. They help families in cnsls and victims 'Of domestic violence and child abuse. Finally, the City awards CDBG funds ta develapers 'Of shelter, transitional. and permanent housing projects which hause people In poverty and those trying to move out 'Of poverty. Over the next five years, the City will continue to implement this same strategy of assisting people living in poverty with basic needs, support services, and programs ta promote self-sufficiency. i i I I 31 I' Draft for Review & Public COmment December 21, 2005 to January 23, 2006 . I I . j .[ ! , i \ I i i I I I Glossary I . I ! i , ! i I i . ! Draft for Review & Public Comment December 21. 2005 to January 23, 2006 I l ! Glossary ,. i Affordable Housing Affordable housing is defined by HUD as housing where the occupant is paying no more than 30 percent of gross income for housing costs, including utility costs. HIV/AfDS The disease of human immunodeficiency virus/acquired , , Immunodeficiency sy,ndrome or any conditions arising from ; the etiologic agent for acquired immunodeficiency i syndrome. : ! Assisted Housing OWner--occupied or rental housing subject to restrictions on i i . . I rents or sale prices due to the requirements of public funds provided as grants, loans. or.renfsubsldies, including Section 8 Housing Choice Vouchers. .1. Cost Burden The extent to which housing cOsts, Including utility costs, exceed 30 percent of gross income. If housing costs. I including utilities exceed 50 percent of gross Income. cost burden is considered Severe. I I Elderly Person A person who is at least 62 years or age. I Extremely Low-Income A person or family whose income does not exceed 30% of . the median Income for the area. (For certain housing and human service programs, households with incomes of less than 30% of the median income are considered to be uvery low-incomen.) , I Family A family is a self-defined group of people who may live together .on a regular basis and who have a close. long:- term, committed relationship, and share or are. responsible i for the oommon necessities of life. Family members may include adult partners. dependent elders or children, as ! well as people related by blood or marriage. i ! Fair Housing Act The federal Fair housing Act requires, among other things, , that owners of rental housing generally not discriminate against potential tenants based on race, sex, color, religion, national origin. disability or family status. I Homeless Person - According to HUD, a persOlJ is considered homeless if he/she is: sleeping In places not fit for humans to live (on the streets, in cars, in parks, etc.); or sleeping in homeless shelters: or about to sleep in one of the above places because they are being evicted/discharged. have no other place.to sleep and have no resources and support with I which to obtain housing. . 31 I I I I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 . The Committee to End Homelessness In King County recognizes that prevention Is also a critical part of the continuum of care and, therefore, Includes people living in overcrowded situations, those who are .couch surfing; and others whQ have.a place to sleep at night but are at high risk of becoming homeless. Homeless Youth A person between the ages.of 12 and 17 who is without stable housing with a parent, relative. foster parent or state contracted placement. i Household A household is defined by the US Census as one or more persons occupying a housing unit. Housing Problems Households with housing problems include those that (1) occupy units lacking complete kitchen and plumbing facilities; (2) occupy units that meet the definition of . overcrowded; or (3) have housing cost burden greater than ; 30% of household income. i I i Housing Unit A housing unit is defined by the US Census as an occupied or vacant house, apartment, or a single room (SRO, or Sing'e Room Occupancy housing) that is Intended as separate living quarters. . .HUD The United States Department of Housing and Urban ! Development. I \ Human SeNices The particular services identified for vulnerable \. populations, which typically may indude transportation. I personal care, housekeeping, counseling, meals, case I management, personal emergency response, and other services to prevent loss of housing, premature Institutionalization and assist individuals to continue living independently. Income Guidelines Maximum income limits published periodically by HUD which are used to determine the eligibility of households for assistance through HUD-admlnistered programs. I Guidelines are for households of various sizes by income Category. I I Lead-based Paint Hazard Any condition that causes exposure to lead from lead- i contaminated dust, lead-contaminated soil,. lead- I contaminated paint that Is deteriorated or present in I accessible surfaces, friction surfaces, or Impact surfaces that would result in adverse human health effects as established by the appropriate Federal agenCy. . 32 _A - .- I I Draft for Review & Public Comment December 21, 2005 to January 23, 2006 I i I U!-iTC The federal Low Income Housing Tax Credit was created . I by the Tax Reform Act of 1986. The program Is the. primary affordable housing production program In the U.S. , It gives States authority to issue tax credits for the i acquisition, rehabilitation, or new construction of rental I housing 'targeted to lower-Income households. ! i I Low-Income A person or family whos.e income does not exceed 80 I percent of the median income for the area. (For certain I housing and human service programs, households with t: i less than 50 percent of the median income are considered i ; to be "low-lncomeN.) , I ! i Mental //Iness A serious and persistent mental or emotional impairment that significantly limits a person's ability to live independently. i Moderate Income For purposes of the Community Development Block Grant I program HUD defines "Moderate income" as 51 percent to j 80 percent of the area median income. (For other HUD I programs moderate Income is over 80 percent of the area median income.) I Neighborhood Revitalization A comprehensive approach to address economic ! . Strategy Area development needs In particular neighborhoods. These strategies tie 5-year quantifiable benchmarks to CDBG funding decisions and offer public agencies and Community Based Development Organizations (CDBO) i enhanced flexibility in undertaking activities with CDBG funds in these nell;}hborhoods. Persons with Special Needs People 'needing special supportive services in order to be able to live independently and function In the community. Overcrowded Housing The US Census defines an overcrowded housing unit as one that contains more than one person per room. Owner-Occupled A property is considered owner-occupied if it consists of fewer than five housing units, at least one of which Is occupied, or within the previous six months was occupied by, a person with an ownership interest in his or her unit, as such person's principal residence. Person with a'Disability A person who Is detennlned to: I) Have a physical, mental or emotional Impairment that is expected to be' of long- continued and indefinite duration; substantially imp,edes his or her ability to live independently; and is of such a nature . . .- that the ability could be improved by mQre suitable housing conditions; or 2) Have a developmental disability,.as defined in the Developmental Disabilities Assistance and 33 Draft for Review & pUblic Comment December 21, 2005 to January 23, 2006 . Bill of Rights Act; or 3) Be the surviving member or members of any family that had been living In an assisted unit with the deceased member of the family who had a disability at the time of his or her death. Poverty Level Following the direction of the federal Office of Management and Budgets, the Census Bureau uses a set of money income thresholds that vary by family size and composition to detect who Is poor. If the total income for a family or unrelated Individual falls below the relevant poverty threshold, then the family or unrelated Individual is classified as being "below the poverty level." Rental Assistance Rental assistance payments provided as either projeot- i i based rental assistance or tenant-based rental assistance. I T enant-based r~ntal assistance is provided to a rental I property owner on behalf of the tenant, and should the ! tenant move, the rental assistance stays with the tenant and can be used' In a different-unit. Project-based rental assistance Is provided for a project. not for a specific tenant. Tenants receiving project-based rental assistance give up the right to that assistance upon moving from the I project. The Low-Income Public Housing program ! provides project-based assistance to housing authorlty- . owned project. The Section 8 Housing Choice Voucher program can prpvide either tenant- or project-based assistance. ! Senior Household For HUD rental programs, a one or two person household In which the head of the household or spouse is at least 62 years of age. Sheltered Persons Families and individuals whose primary nighttime I residence Is a supervised publicly or privately operated i shelter, Including emergency shelters, domestic violeric~ shelters, residential shelters for runaway and homeless youth, and any hotel/motel/apartment vQucher arrangement paid because the person is homeless. This term does not include persons living doubled up or In overcrowded or substandard conventional housing. Subsidized Rental Housing Assisted housing (see glossary definition) that receives or has received project-based governmental assistance ! (whether for capital or operating costs) and is rented to, or I held for rent exclusively to, low- or moderate-income i i households as_ determined at the time of initial occupancy. i Subsidized rental housing does not Include owner~ I I occupied units, nor does it Include units occupied by Section 8 voucher holders In market rate housing. . 34 I ....--- ! i ! Draft for Review & Public Comment December 21.2005 to January 23,2006 \ j Supportive Housing Housing, including Housing Units and Group Quarters, that . includes supportive services. ! Supportive SeNices Services provided for the purpose of facilitating personal i I independence and s~lf-sufficlency. Some examples are I I case management, medical or psychological counseling I and supervision. childcare, transportation, and job training. ! i I TANF Temporary Asl?istance to Needy Families. On August 22, ! 1996. President Clinton signed the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, which ! replaced the old welfare system with a new program, Temporary Assistance to Needy Families (T ANF), designed to focus on work and responsibility. Transitional Housing A project that is designed to provide housing and appropriate supportive services to homeless persons to facilitate movement into a permanent housing situation. People typically stay in transitional housing for between six months and two years. Very Low-Income Individuals and families whose incomes do not exceed 50% of median income for the area. (For certain housing ~ and human service programs, households with incomes of less than 50% of the median income are considered ~Iow- income".) I i I I i i I I I 35 , I I I -.- MEETING DATE: March 7, 2006 ITEM# %-- AA_"W~__'_'~__'_"""""~ -- ..-.--, .------_. ._~-"..~..._---~~-~~-~~~~-~~~ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Endorsement of the Ten-Year Plan to End Homelessness in King County ~-~-~~~- ~ _~~~.~~~._u_~.__,__~_~__...._ .. ~._--_.,......~-~.~ .- CATEGORY: BUDGET IMPACT: r8J CONSENT D ORDINANCE Amount Budgeted: $ r8J RESOLUTION D' PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ~_.~... ~ -~---~~~~~._._._...~_. _.~"-~~~ n._.__...~.._.~__"'~"_ _._~-~.~-~._.._...__.~~ ATTACHMENTS: Memorandum to Finance, Human Services, and Regional Affairs Committee of February 17,2006 -.- -,~.'~- '.~'V'_'_'~_~~_~___ ..~._---~----'". SUMMARYIBACKGROUND: Homelessness is one ofthe needs addressed in Federal Way's Housing and Human Services Consolidated Plan. The Consolidated Plan notes the unmet housing and human service needs along the entire continuum of care for the homeless including prevention, emergency shelter, transitional housing, permanent housing, and support services. The Committee to End Homelessness in King County (CEHKC) has also identified these needs throughout King County and developed a Ten-Year Plan to End Homelessness that addresses three priorities: 1) .evention ofHomelessness; 2) Move People from Homelessness to Housing; and, 3) Build the Public and Political Will End Homelessness. The Consolidated Plan activities to achieve targets recommend participation in the Committee to End Homelessness in King County and other similar regional efforts as part of the Housing Strategies. -~~. . . . .-....... , _......."- ~_._..~~~._.._.._.._~~-,~- CITY COUNCIL COMMITTEE RECOMMENDATION: At the February 28,2006, FHSRA Committee meeting, the Committee voted to approve the proposed motion. ~~-- n~_._ --_._.....~~."'""~.., PROPOSED MOTION: I move passage of the attached resolution to endorse the goals of "A Roof Over Every Bed in King County: Our Community's Ten-1\lan to End Homelessness." -- - 1Ji;:fc- -----_._~ CITY MANAGER APPROVAL: L (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # D DENIED 1 ST reading D TABLEDIDEFERRED/NO ACTION Enactment reading . MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1012001 CITY OF FEDERAL WAY MEMORANDUM . Date: February 17, 2006 To: Finance, Human Services, and Regional Affairs Committee From: Kelli O'Donnell, CDBG Coordinato~~ Via: Derek Matheson, Interim Oty Manage Subject: Endorsement of the Ten- Year Plan to End Homelessness in King County BACKGROUND: The Committee to End Homelessness in King County (CEHKC) was formed and has developed a Ten-year Plan to End Homelessness in King County entitled A Roof Over Every Bed in King County: Our Community's Plan to End Homelessness (attached). The plan has been endorsed by King County and the City of Seattle. Federal Way's Housing and Human Services Consolidated Plan addresses homelessness and housing and recommends continued participation in the Committee to End Homelessness in King County and other similar regional efforts to end homelessness. The King County CDBG Consortium Consolidated Plan requires that the Consortium homelessness prevention initiatives and programs are consistent with the Ten-Year Plan to End Homelessness. Staff recommended that the Human Services Commission endorse the Ten-Year Plan to End Homelessness at the same time that the Housing and Human Services Consolidated Plan is adopted. The Commission had a presentation on the 10-Year Plan at their meeting In June of 2005 and recommended endorsing it at their November meeting. BIll Block, Project Director, from the Committee to End Homelessness will attend the February Finance, Human . Services, and Regional Affairs Committee meeting to give a brief overview of the plan and current aclivities. A proposed resolution and Interest Statement used by other communities is attached for consideration by the Oty Council. FINANCIAL IMPACT: The financial impact of staff time to participate in efforts of the Committee to End Homelessness in implementing the lO-Year Plan would be an ongoing commitment. This will enable Federal Way to continue to proVide input on the needs of South King County and stay Informed while making allocations of Oty resources to assist the homeless of our community. HUMAN SERVICES COMMISSION RECOMMENDATION: The Human Services Commission recommended endorsement of the 10-Year Plan to End Homelessness at their November meeting. FHSRAC COMMITTEE ACTION: I move to recommend passage of the attached resolution to endorse the goals of "A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness" to be forwarded to the March 7, 2006, City Council Consent Agenda. . ~~\ RESOLUTION NO. . A RESOLUTION ENDORSING THE GOALS OF "A ROOF OVER EVERY BED IN KING COUNTY: OUR COMMUNITY'S TEN-YEAR PLAN TO END HOMELESSNESS" AND STATING THE INTENT OF THE CITY OF FEDERAL WAY TO. - WORK WITfI OTHER ORGANIZA nONS AND GOVERNMENTAL ENTITIES IN THE IMPLEMENT A TION OF TH1S PLAN. WHEREAS, it is estimated that there are over 8,000 people who experience homelessness in King County on any given night; and WHEREAS, in 2004, eleven percent of homeless households reported South King County as their laSt permanent address;, and . WHEREAS, additional attention is needed to restruoture our region's existing homelessness services system from managing homelessness to preventing and ending homelessness; and WHEREAS, the community, inclUding local governments, the United Way of King County, the faith community, the business community, and non-profit organizations have worked over the last several years to develop a plan outlining new efforts to address homelessness; THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. Endorsement. The City Council endorses the goals of "A Roof Over Every Bed in King County: Our Community's Ten-Year Plan to End Homelessness" and . concurs with the Plan's ,"commitment to ensure that there is an appropriate, affordable roof over Res. #06-XXX, Page I .. - the bed of everyone living in King County - whether young or old, living alone or with families, sick or welL" . Section 2. Implementation of Plan. The .City pledges to work with other goveflUllental officials, the United Way of King Co.unty, faith and civic groups, communities of color, philanthropies, the business community, non-profit housing and service providers, and others to implement this plan over the next ten years. Section 3. Interest Statement The City Council approves the guiding principles provided in the attached Interest Statement regarding the Ten-Year Plan to End Hometessness in King County. Section 4. Additional Resources. The City recognizes that additional resources will be required in order to meet the ambitious goals included in the T en- Year Plan to . End Homelessness and that local government resources are not adequate to achieve these goals. Therefore, the City of Federal Way will support efforts to increase funding at the federal and state levels to pursue the goals of the Ten-Year Plan to End Homelessness. Section 5. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. . Res. # 06-XXX, Page 2 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, . WASHINGTON, this 7th day of March 2006. - CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC . APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. . Res_ # 06-XXX, Page 3 TEN-YEAR PLAN TO END HOMELESSNESS IN KING COUNTY INTEREST STATEMENT . BACKGROUND Eight organizations, coalitions, and local governments came together in ZOOZ.to form the Committee to End Homelessness in King County, an effort to develop and implement a plan to end homelessness in King County. In Z003, planning to end homelessness became a national initiative of the federal government and has since become a requirement for continued receipt of over $35 million in annual grant assistance to jurisdictions within King County from the U.S. Department of Housing and Urban Development (HUD). A Governing Board charged with building political will countywide and overseeing plan implementation has been formed and includes a seat for suburban elected officials. The Governing Board will be assisted by a Conswner Advisory Council made up of homeless or formerly homeless individuals and an Interagency Council comprising representatives of multiple systems that serve or are impacted by homelessness. . These committees will work to set priorities, develop detailed action plans, and coordinate implementation activities. PLAN OBJECTIVES The Ten-Year Plan to End Homelessness provides a strategy for the community to seek long- term and sustainable solutions to the issue, rather than continuing to manage costly episodes of homelessness as they occur. Six principal actions are identified in the plan as fundamental to ending homelessness: . A. Prevent Homelessness B. Coordinate Leadership and Initiatives to End Homelessness Countywide C. Build and Sustain the Political Will and Community Support to End Homelessness D. Secure 9,500 Units of Housing for Homeless Persons Countywide E. Deliver Flexible Culturally Competent Services to Support Stability and Independence F. Measure Success and Report Outcomes GUIDING PRINCIPLEs The City of Federal Way supports collaborative efforts that prevent individuals from becoming homeless and for those that do experience homelessness, efforts to provide opportunities for permanent housing with appropriate support services designed to assist. the individual in becoming as self-sufficient as possible. Such efforts include, but are not limited to the following: . Conti.li.ue to Support a Broad Continuum of Services. A regional safety net of programs addressing the full spectrum of community needs must be maintained and enhanced. Homelessness.is effectively prevented through continued investment in areas such as domestic violence advocacy, mental health treatment, early intervention with at-risk youth, employment counseling and emergency financial assistance. . Recognize Homelessness as a Regional Issue. All sub-regions should actively partner to improve the regional response to addressing those factors leading to homelessness that have . county-wide impacts. 1-17-06 CEH Interest Statement ~ . AUgn Existing Funding Resources. As a first step, funds within the system currently programmed to manage homelessness should be aligned toward efforts to prevent and end . homelessness. If necessary, additional or new funding sources may then be sought to support practices that prove effective in further preventing or ending homelessness. . Acknowledge Differences in Sub-Regional Needs. Each sub-region ofthe county should lead efforts to identifY factors leading to homelessness that are particularly prevalent in that sub-region. . Acknowledge Differences in Sub-Regional Strategies to End Homelessness. As sub- regional needs differ, so to will strategies to address those needs. COunty-wide initiatives and funding resources should accommodate sub-regional variation in the programmatic response to preventing and ending homelessness. . Enhance Locally Available Services. Individuals and families at risk ofhomelessness or who become homeless should be able to access either prevention support or pennanent housing with support services that address the root causes oftbeir housing crisis within the community in which they live. Funding originating from federal, state and county sources should be distributed equitably across all county sub-regions to support local responses to homelessness from public, private and non-profit organizations, including faith communities. . Continue to Support Existing Conduits for Affordable Housing Production. Continue to work with housing providers and funders to maintain and develop affordable housing options for residents throughout King County.. . . Coordinate efforts with the King County Healthy Families and Communities Task Force. Homeless housing and support services were categorized as Regional Services by the Task Force on Regional Human Services in its report to the King County Regional Policy Council. Therefore, activities of the Committee to End Homelessness and the King County Healthy Families and Communities TaskForce should be coordinated as they relate to the development oflong-term stable funding for regional human services. . Establish Performance Measures and Uphold Accountability. Performance measures should be designed to track the region's progress in ending homelessness. These measures should be regularl y reported to the community and be used to ensure accountability and positive outcomes within the service system. . 1-17-06 CEH Interest Statement . . -..--- . A Roof Over Every Bed in King County: Our Community's Ten-Year . Plan to End Homelessness . e COMMlITEE 10 END HOMELESSNESS . KING COUNTY . ~ Committee to End Homelessness in King County . During 2000-2001 S1. Mark's Cathedral convened a community dialogue focused on the crisis of homelessness in our community. A. feasibility committee was established to investigate the possibility of creating a region-wide response to homelessnesS. Through these efforts, the Committee to End Homelessness in King County was formed. In 2002, eight organizations, coalitions, and local goveriunents came together in a unified effort to provide the vision and leadership required to develop and implement a plan to end homelessness in King County, Washington. Committee members and stakeholders in the planning process include homeless or formerly homeless youth and adults, faith communities, philanthropy, businesses, local governments, non-profit human service providers, non-profit housing developers, and advocates. The eight founding organizations of the Committee to End Homelessness in King County 'are: . Church Council of Greater Seattle . City of Seattle . Eastside Human Services Alliance . King County . North Urban Human ServiCes Alliance . . Seattle-King County Coalition for the Homeless . South King County Council of Human Services . United Way of King County . The leadership and commitment of these entities is gratefully acknowledged. The Committee to End Homelessness in King County is comprised of representatives from throughout the COlUlty. In addition, a number of organizations dedicated staff time and resources to support the efforts of the Committee. Committee members, staff circle, and advisors are listed in the following pages. In addition to those listed, many others participated in planning meetings or provided feedback. The continued participanon of these individuals and organizations is essential to ensuring that Our Community's Ten-Year Plan to End Homelessness is successful. . - . ,... Committee to End Homelessness in King County Members Humberto Alvarez, Staff Circle Co~Chair Jackie MacLean . Fremont Public Association King County Appointed by Seattle-King County Appointed by King County Coalitionfor the Homeless Dan Brettler, Committee Vice Chair Doreen Marchione Car Toys Hopelink Appointed by United Way of Kl'ng County Appointed by Eastside Hwnan Services AUiance Fabienne Brooks Patricia Mc[nturff King County Sheriffs Office' City of Seattle Member At Large Appointed by City of Seattle Reverend Sandy Brown Stephen Norq1.an Church Council of Greater Seattle King County Housing Authority Appointed by Church Council of Greater Seattle Member At Large Doreen Cato David Okimoto First Place School United Way of King County Appointed by Eastside Human Services AUiance Appointed by United Way of King County Cathy Cochran Ken Perron Department of Social and Health SenJices Hopelink Member At Large . Appointed by North Urban Human Services Allian~ Tara Connor IJnda Rasmussen Plymouth Housing Group YWCA Appointed by Seattle-King County Coalition Appointed by South King County Council for the Homeless of Human Services Dini Duclos Leo Rhodes . Multi Service Center SHARE Appointed by South King County Council Member At Large of Human SenJices Susi Henderson Peter Steinbrueck WHEEL Seattle City Council Member At Large Member At Large Bill Hobson Phil Sulliva.ti. Downtown Emergency Service Center Youth AdlJOcate Member At Large . Member At Large Kate Joncas Dean Robert Taylor, Committee Chair Downtown SeattIe Association St. Mark.'s Cathedral Member At Large Appointed. by City o/Seattle Anne Kirkpatrick Dianne Wasson Federal Way Police Department Home Street Bank Member At Large Member At Large stephen Lamphear Janna Wilson Burien City Council Heath Carefor the Homeless Member At Large Appointed by King County Tony Lee . . Itandi Wooden .Fremorlt PtibllcA:ssocidtion. . Home Instead Senior Care Member At Large Appointed by North Urban Hiunan Service:; Alliance Governor Mike LOWry Church Council of Greater Seattk . Appointed.by aurch Council of Greater Seattle Staff Circle . Kim. Russell-Martin Erie Anderson City of Seattle City of Seattle Carole Antoneich Vmee Matulionis King County United Way of King County David Bloom Katy Miller Interfaith Task FOrclJ'on Homelessness Fremont Public Association Manuela Ginnet Scott Morrow Multi Seruice Center SHARE , ~. , Lisa Gustaveson, Project Manager . Arlene Old. Committee. to End Homelessness in lCmg CoUlity City of Seattle Gene Harris Alan Pairiter, staff Circle CO-Chro:r First Place'School City of Seattle Derrick Hochstatter. Camron Parker The share house City of Bellevue Ed Hutchinson Neil Powers United Way of King County City of Seattle Kathe~ Johnson Tina Shamseldin City of Kent City of Seattle Bill Kirlin-Hackett George Smith . Interfaith Task Force on Homelessness City of Shoreline Marlo Klein Arthur Sullivan United Way of King COunty A Regional Coalitionfor HoUsing (ARCH) Daniel Malone Dan Wise Downtown Emergency Service Cen,ter Archdiocesan Housing Authority, Aloha Inn Michele Marchand WHEEL Advisors Paul Carlson Rachael Myers Kate Speltz. U.8. Interagency Council o'n Homelessn.ess. !real Change King County Donald Chamberlain, Consultant Tom Rasmussen Doug Stevenson AIDS Housing of Washington Seattle City Council King CountY John Cooper, Web Designer. Traci Ratzliff Debbie Thiele Seeing Eye Dog City of Seattle King CountyHousingAuihority Vn-ginia Felton Maritza Rivera Patrick Vanzo Seattle Housing Authority City of Seattle King County Peter Mourer Bill Rumpf Elizabeth Wall, Consultant King Courity Housing AuthoritY City ofseatde AIDS Housing of.Washington . Table of Contents . Executive Summa~ .. 41.......... .....~. II..... ................... 41.. .... ... 'I...... 41......'1........... 'I.. .... .......... ........... ........... .....i Our VlSion for the Future ...... ...... ........ .........~....... .................... .... .................. ..... ............... ........... ...... i Activities and Anticipated Outcomes over the Next Decade.............................................................ii Next Steps to Ending Homelessness ..................................~.............................................................. iv We MtlSt Act Now to End HomelessRe$s .......................................................................1 Call to Action: A Vision for the Future................................................................................................3 Principal Actions to End Homelessness .....-.....................................................................5 A.. Prevent Homelessness..... ........ .................... ....................... ......... ...... .............. .......... ................ .... 5 B. Coordinate Leadership and Initiatives to End Homelessness Countywide ................................ 7 c. Build and SUstain the Political Will and Community Support to End Homelessness ........~.......8 D. Secure 9.500 Units of Housing for Homeless Persons ................................................................9 E. Deliver Flexible Culturally Competent Services to Support Stability and Independence .........11 F. Measure Success and Reporting Outcomes ...............................................................,................ 12 Key Strategies for Homeless Subpopulations.............................................................. 14 . Preventing and Ending Homelessness Among Single Adults....................................... 17 Housing Models for Single Adults. ......... .................. ................. ................ ......... .... ....... .............. ...... 18 Community-based Service Access Points for Single Adults ........................................................... 20 Culturally Competent Flexible Support Services for. Single Adults ................................................21 Preventing and Ending Homelessness Among Families .............................................. 22 Housing Strategies for Families .. ...... ................ ... .......... ..... ..... ............. ............. .................... ...........24. Support Servic~ for Families .... ........ ....................... ... ............ ..... ....... ................... .................- ........ 25 Systems Coordination Strategies Related to Families .....................................................................26 . Preventing and Ending Homelessness Among Youth and Young Adults .....................28 Prevention Strategies for Youth and Young Adults ........................................................................ 30 Legislative and Regulatory Change Strategies Related to Youth and Young Adults...................... 31 Housing and Related Service Strategies for Youth and Ymmg Adults............................................ 31 Building Leadership, wm, and Momentum to End Homelessness ..............................33 Implementing Our Community's Ten-Year Plan to End Homelessness ........................................34 Phase I Leadership Model......... ............... ........... .................... .................. .......................... ......... .... 34 Phase II LeadersW p Model.................. .... ............ ........... ... ...... ....... ........... ..................... ............ ......36 Measuring Success and Reporting ()utcomes ..................... ................. ...;......... ............ ....................36 Building and Sustaining Political Will and' Community Support ...................................................37 Concluding Statement..,.,,,....... III.. ... .... "'...... '" ......... iloilo..... ................,.. ..... III ........Ii ..... ...... 41.. ........... .... .38 Companion Materials to Our Community's Ten-Year Plan are available. For more information, see: www.cehkc.or~. . Homelessness Fact Sheet . Factors that Create and Sustain Homelessness . . King County's Current Response to Homelessness: A Continuum of Care . Glossary of Relevant Terms and Acronyms .J . Plan Structure and Content OurCommunity's Ten-Year Plan to End Homelessness docwnents our commitment to ending . homelessness in King County by 2014 and outlines strategies that will support this goal. Chapter 1 introduces the reader to the impact of homelessness Qn our communities and the . reasons we must work together to end homelessness. Chapter 2 presents an overview of the six principal actions proposed by the Committee to End Homelessness in King County to prevent homelessness, move homeless people quickly into housing, and sustain our progress over time. This chapter also includes the anticipated outcomes over ten years. Chapter 3 provides an estimate of the number of homeless people in King County and. an overview of key strategies for endirig homelessness in each of the major subpopulations. Chapters 4, 5, and 6 are organized around the three primary populations of People who . eXperience homelessness in King County: single adults, familiC$, and youth and young adults. These chapters describe the 'current circumstances and causes of homeless ness, followed by additional recommended actions steps specific to each population. The hallmark of this plan is the unprecedented coordinated approach to planning, funding, and delivering housing and services to people who experience homelessness throughout King PJunty. Chapter 7 details a proposed leadership model, strategies for building political will and community support, measuring success, and reporting outcomes. Upon release of this plan, the Committee to End Homelessnessin King County will convene a . Governing Board that will develop a detailed work plan that outlines specific first year activities and areas offocus, responsible entities, and initial measures of success. Yearly action plans will be developed and progress updates issued regularly. . "c. Executive Summary More than 8,000 people experience homelessness on any given night in the suburban . cities, urban centers, and rural townS of King County according to our local One Night Count. It is recognized that many other members of our community experience homelessness but are not included in this point in time count. . Our Community's Ten-Year Plan to End. Homelessness is an expression of our Homeless Individuals and Families collective commitment to actively seek long- in King County term and sustainable solutions to the issue, For the purposes of this plan, it is estimated that more rather than continuing to simply manage than 8,000 people are homeless in King County each episodes of homelessn,ess as they occur; It is night This includes: a commitment to ensure that there is ail 420 youth and young adults up to age 24 appropriate, affordable roof over the bed of . everyone living in King County- whether . 2.475 people In families young or old, living alone or with families, 5,105 single adults. Including 2.500 that meet the sick or well. . federal definffion for chronically homeless Eight organizations, coalitions, and local These. numbers represent the best point-in-time estimate governments came together in 2002 to form the Committee to End Homelessness in avail.able to the community at the time this plan was King County, a unified effort to provide the issued; providers and advocates believe that these vision and leadership required to develop numbers undercount homeless persons, The community and implement a plan to end homelessness will implement strategies to better identify the number of in King County, Washington. Homeless or homeless persons in King County. formerly h9meless youth and adtilts, faith communities, philanthropy, businesses, . local governments, non-profit human service providers, non-profit housing developers, advocates, and other stakeholders from throughout the county were involved in the planning process~ Our Vision for the Future Ending a complex problem like homelessness requires a coinmibnent from all . members of our comm\Ulity-government officials, philanthropies, faith and civic groups, communities of color and their institutions and organizations, businesses including small business owners, housing and service providers, and concerned individuals. It requires a willingness to examine the asswnptions lUlder which we have approached this issue in the past, to assess honestly and critically our activities and initiatives, and, ultimately, to do business differently through changing systems, redirecting existing resources, and securing commitments for additional funding. Although the focus of this plan is to end homelessness within ten years through strategies that emphasize permanent housing alternatives and supportive services, the Committee to End Homelessness in King CotUlty recognizes that people experiencing homelessness are at immediate p~rsonal risk and have a basic right to safety,as do' all members of our community. Interitn survival mechanisms-services focused on keeping people alive-that respect the rights of all community members and neighborhoods are neceSsary Wltil such time that affordable pennanent housing is available to all. A Roof Over EveI)" Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page i Through endorsing this plan, communities throughout the county are joining forces . to end homelessness.1t is a housing and human setvices undertaking of unprecedented proportions, and one that will require a decade to complete. Our success requires the wholehearted participation of individuals, civic and faith organizations, communities of color and their iristitutions and organizations bw;inesses including small business owners, charitable institutions, and government entities in every sector. As a commWlity, we can-and we will-end homelessness. Together we will: . End homelessness, not manage it . Create a new leadership structure that facilitates discussion and collaboration among funders, government agencies, housing and service providers, homeless persons, advocates, and community volunteers to help aSsure a unified and targeted approach to ending homelessness in King County . Implement practices that research, has shown to be particularly effective and promising . Focus resources on preventing homelessness and inunediately housing those who do experience homelessness, prioritizing a "housing first" approach that removes baniers to hoUsing and provides on-site services that engage and support individuals to maintain their health and housing stability . Ensure a fully CQOrdinated countywide resp,onse at both the client and system level through networking enhanced conununity-based seivice siteS that offer local access throughout the county to comprehensive assessment,' referral, and a range of culturally competent services . Increase significantly the housing options that are affordable, available, and ap.propriate to meet the needs of homeless individuals, families; and youth . . Transform the myriad of publicly funded programs that provide services, housing, and income supports to poor people to make them ~ore accessible, relevant, and appropriate for people who are homeless or at risk of homelessness. . . Bolster the capacity and responsibility of these service systems for collaborative planning, financing, and delivery of housing and support services for clients reentering the community from public institutions . Establish clear measures to identify needs and assure accountability for outcomes and reward providers who effectively serve those individuals and families with high levels of need. Activities and Anticillated Outcomes over the Next Decade , Our Communiry's Ten-Year Plan to End Homelessness is not just about creating housing units- although nearly 4,500 new units will be needed. It also calls for implem,enting a range of prevention and service-delivery strategies that have been demonstrated to be more effective and efficient than our current practices. The significant focus of this plan is on investing our precious local resources in - a manner that better serves homeless people and. in so doing, using our resources more effectively. Our approach will be to: . . Develop det~ed action plans for prevention, outreach, service delivery, and housing . Improve system-wide efficiencies and outcomes using existing housing stock, funding and . resources . Refine oUr long~range targets based on increasing levels of knowledge and sophistication . Seek additional funding from local, state, federal, and philanthropic sources, as needed. . A Roof Over Every Bed in King CoUl\ty Our Community's Ten-Year plan to End Homelessness Page ii The following table illustrates the actions we will take and the impact those actions will have. Year Priority Actions Taken What is Happening with . Ending Homelessness? . Creating the governance to implement and By the end of 2005: 1. monitor the plan An inclusive, effective governing structure is fully . . Improving data collection methods, including (2005) monitonng the decline ofhomelessness among operating those disproportionately affected, including . A public awareness campaign is in place to educate persons of color the public on the causes, costs, and impacts of . 8uilding the community-wide political will homelessness in our community necesslll}' to succeed in years :2 through 10 . Expanding service system eligibility for people By the end of 201Q: 2-5 at risk of becoming homeless, expediting enby The number of individuals and families who into housing for peop.1e who become homeless, . (2006- and providing appropriate services to them experienCe homelessness will be significantly reduced 201.0) . Working together with service systems to . Programs that focus on the long-tenn homeless will implement strategies to ensure successful show a decrease in client numbers reentry . A decline in the number of people living on the streets . Identifying and implementing strategies to without shelter will be seen in some areas ofthe address the disproportionate representation of county people of color who are homeless . Data collection procesSes will be in place, including . Realigning existing funds to support programs the safe Harbors HMIS system, and we will use these . that research has proven to be effective and data to mark progress toward our goals restructuring systems to enable better . The disproportionate number of homel~s persons coordination among prevention and service from communities of color will be significantly programs reduced . Developing affordable, supportive housing and . assertive outreach and engagement teams to help people secure housing, increase independence, and maintain housing stability . Coordinating with the Regional Human Services Task Force as appropriate . Public institutions Gails, prisons, hospitals, By the end of 2013: 6-9 foster care, etc.) and housing programs have Our infrastructure will be built up such that the public collaborated to develop programs and policies . (20U- to prevent discharging people onto the streets could expect to see a notable decline in street ;;e01.3) without appropriate housing homelessness . Oufreach and engagement teams are engaging . Shelter stays will begin to shorten for all populations, people who are homeless on the street and and some shelters will close or reconfigure their helping them move into housing programs . Fine tuning of the system's transformation By the end of 2014: 1.0 . Using client-outcome and system-outcome . Homelessness will be virtually ended (2014) data from various sources, including Safe People who enter into homelessness will have Harbors; to prevent people from becoming . . homeless in King County immediate access to' housing with appropriate supports . Downsized outreach and emergency services will continue to aid individUals and families who become homeless, but stays in this system will be short . There will be no "need for tent cities or encampments . A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page iff Next Steps to Ending Homelessness . The Committee to End Homelessriess in King County will seek support and endorsement of the plan from key stakeholders th~ughout the COllllty. including civic and faith groups. communities of color and their institutions and orgaDizations. businesses. small business owners. housing and service providers. homeless persons and their advocates. and elected officials. In early 2005. a Governing Board charged with building politi~ will countywide and overseeing plan implementation will form. The Governing Board will convene a Consumer Advisory Council to aSsiSt them in formulating policy. and monitoring plan implementation. An Interagency Council comprising representatives of multiple systems will work to set priorities, develop detailed action pl~, and coordinate activities. Our actions will be guided. by the vision of".3 roof over every bed in King County," and we will continue our efforts until this simple statement is realized. . . A Roof Over Every Bed in King County Our Comrnunity's Ten-Year Plan to End Homelessness Page iv U Chapter 1 We Must Act Now to End Homelessness . Homelessness as we know it today has been an issue for our community for nearly twenty-five years. Many point to a confluence of events in the l~te 70S and early 80s-recession, de- institutionalization of people who experience mental illness, and severe reductions in federal funding for housing-as being responsible for the way homelessness exists in our communities. Today, poverty, racism, and' violence each significantly contribute tohomelessness. livable wage jobs are more and more difficult to secure and many working people struggle to achieve and maintain housing stability. People of color are disproportionately represented among homeless persons and are impacted by racism and discrimination that adversely affect access to and success in employment and housing. Family violence impacts as many as half of homeless women and children and many homeless youth and young adUlts. .T<>4ay, homelessness. has become part of our local and national landscape. Homelessness Hurts.-More than 8,000 people experience homelessness on any given night in "" the rural towns, suburban cities, and urban Wothfng (eft so good as the first time I centers of King CountY, and many more experience homeleSsness over the course of a walked into my new apartment and locked year. In 2003 alone,42 people died out-of-doors the door behind me. I didn1 know what a in our county while homeless. They died young, renef that would be. ~ at an average age of 47. It is not acceptable to FormerlY Homeless Person have people dying on the streets simply oecause they are poor and lack the basics of stable "" housing, food, and.healthcare. . . . Homelessness Costs. Homelessness costs in other ways, as well. Each year, millions of King County taxpayer dollars are spent caring for homeless people through our most expensive emergency services-gll, hospital emergency rooms, jails, mental health hospitals, detoxification programs, child protective services, and more. Cost studies around the nation, hQwever, have' proven that these individuals and families can succeed in housing if they get appropriate support. Once housed, their use of emergency services declines shaiply. And the bottom line-it is less expensive for society and better for the individual. Ending Homelessness Requires Commitment. Our Community's Ten-Year Plan to End Homelessness is an expression of our collective conuiUtment to actively seek long-term and sustainable solutions to the issue rather than to simply manage episodes of homelessness as they occur. It is a commitment to ensure that there is an appropriate, affordable roof over the bed of everyone living hi King County-young or old, living alon~ or with families, whether well or sick. Ending a complex problem like homelessness requires a commitment from all members of our community-government officials, philanthropies, faith and civic groups, communities of color and their institutions and organizations, businesses including small business owners, housing and service providers, and concerned individuals. It requires a willingness to examine the assumptions under which we have approached this issue in the past, to assess honestly and critically our -activities and initiatives, and, ultimately, to do business differently through changing systems, redirecting existing resources, and securing commitments for additional funding. Ending Hom~lessness Requires Time. Although the focus of this plan is to end homelessness within ten years through strategies that emphasize permanent housing alternatives and supportive services, the Committee to End Homelessness in King County recognizes that . A Roof OVer Every Bed in King County Our Community's Ten, Year Plan to End Homelessness Pagel. . people experiencing homelessness are at immediate personal risk and have a basic right to safety. as do all members of our community. Interim survival mechanisms-services focused on keeping people alive-that respect the rights of all community members and neighborhoods are necessary until the time that affordable permanent housing is available to all. . . Further. we begin this work at a time when homeless counts have been steadily rising, when the federal and state governments are cutting hoUsing and social supports, when the healthcare system is in crisis, when living,:"wage jobs are scarce, and when our nation. is at war. We cannot . and should not deny these dynamicS, for until they change it will be daunting to stem the tide of people falling into homelessness. However, there is substantial work that can and must be done today to change the systems and resources in our hands today. In doing that work, we will create the proof, the foundation, and the will to eventually stem that tide into homeIessness. Ending Homelessness Begins with Prevention. Homelessness does not occur to a Unique gfOUP or class of PeQple. Homelessness is simply a s~ptom of people with a wide ~nge.of challenges and characteristics who happen to share the problem of lacking a permanent residence. There is not a "one size fits all" solution for homeless 'people. One of the most significant changes we seek to make through this plan is to better align our support systems to match the level and type of assistance to the distinct needs of people experiencing or at-risk of homelessness. A key distinction is between people who face short-term. unanticipated hardship that leads to homelessness and people who have long-term disabilities or chronic health issues that reqUire ongoing support to maintain stability and a productive life. People who experience episodic unanticipated economic, health, family or other crises that lead to a loss of housing-including domestic violence-may need shelter and crisis-oriented support, but the goal should be to help people secure housing again as quickly as possible, with wrap-around . services as needed. For those with serious disabilities or chronic health problems, however, their needs are not unanticipated. It is not desirable for them to have to pass through-or experience long-tenn-homelessness in order to obtain essential services. A substantial body of research documents both the'high costs to taxpayers when such costly services as emergency rooms, medical and mental health hospitals. jails and prisons are utilized by chronically homeless. seriously disabled people because they do not have stable housing, and the substantial savings that are recognized through providing modest housing with appropriate support services. Many of those who are homeless or are staying in shelters were discharged from jail and prison or have aged out of foster care, and there are high personal and financial costs associated with discharging people into homelessness rather than directly into an appropriate supportive housing option. However, timelines for successfully placing people into housing vary-. and it can be challenging to find appropriate housing in a short timeframe. It is important that service systems be able to develop and enhance connections with appropriate supportive housing rather than discharge people into homelessness upon release. The National Alliance to End Homelessness has called this strategy to end homelessness "closing the front door," referring to the benefits of drastically reducing the number of people who enter the homeless system. This will occur by providing adequate hotising with appropriate supports for people with chronic illness or disabilities and by incorporating effective reenby options for' people leaving institutions. H~melessness Ends Through Commuiuty-wide Efforts. King County has a long tradition of motivated community members taking individ\.1a1 and, collective action to remedy social injustices and offer charitable assistan~. For example, faith communities throughout the county on a'daily basis offer food, clothing, shelter, and other'necessities to families and individuals in . A Roof Over Every Bed in K.iIJ.g County Our Community's Ten-Year Plan to End Homelessness Page 2 need. Through the SHARE/WHEEL community's organizing efforts, homeless people have come together to create self..:managed shelter and emergency responses. Many others, including . business owners, nonprofit organizations, elected officials, and community members-who may not have been aware of the magnitude of the problem or have not yet set a high priority on ending homelessness-wiIl be asked to join our countywide efforts. Call to Action: A Vision for the Future Community stakeholders are.in agreement that the system of targeted homeless services in King County is generally strong, and that many effective and innovative programS are in place serving homeless children, families, youth, adults, and elders. Our COII1Ii1.unities have long histories of planning for and delivering a wealth of services to homeless and at-risk populations. However, this has not been enough to end homelessness. Our response has been insufficient in the face of the increasing ntimbers of people who experience homelessness in aU parts of King County in recent years, the lack of affordable and appropriate housing, and the lack of coordination between multiple .service systems. To encf homelessness, our communities must do more than simply expand a successful program or add new services to our existing continuum. We must radically change how we use current resources to prevent homelessness in the first place and to plan, finance, and deliver housing and support services to vulnerable populations hi King County: . Through endorsing thiS plan, communities throughout the county are joining forces to end homelessness. It is a housing and hwnan services undertaking of unprecedented proportions, and one that will require a decade to complete. Our success requires the wholehearted participation of citizens, civic and faith organizations, commtinities of color and their institutions and organizatioris, businesses. including small business owners, charitable institutions,.and government entities in every sector. As a cornnull1ity, we can and will end homelessness. Together . we will: . End homelessness, not manage it . . Create a new leadership structure that facilitates discussion and collaboration among funders, government agencies, housing and service.providers, homeless persons, advocates, and community volunteers to help assure a unified and targeted approach to ending homelessness in King County . Implement practices that research has shown to.be particularly effective and promising (. . Focus resources on preventing homelessness and inunediately housing those who do experience homelessness, prioritizing a: "housing first" approach that removes baniers to housing and provides on-site services that engage and support individuals to maintain their health and hOUSing stability . Ensure a fully coordinated countywide response at both the client and system level through networking enhanced community-based service sites that offer local access throughout the county to comprehensive ~essment, referral, and a range of culturally competent services . Increase significantly the housing options that are affordable, available, aqd appropriate to meet the needs of homeless individuals, families, and youth . Transform the myriad of publicly ftmded programs that provide services, housing, and income supports to poor people to make them more accessible, relevant, and appropriate for people who are homeless or at risk of homelessness . A Roof Over Every Bed in King' County . Our Community's Ten-Year Plan to End Homelessness Page 3 . Bolster the capacity and responsibility of these service systems for collaborative planning, . financing, and'delivery of housing and support services for clients reentering the community from public institutions . Establish clear measures to identify needs and assure accountability for outcomes and reward. providers who effectively serve those individuals and families with high levels of need. . , . A Roof Over Every Bed in King County Our Community's Ten~Year plan to End Homelessness Page 4 Chapter 2 Principal Actions to End H omelessness . Six principal actions have been identified as fundamental to ending homelessness and to the suCcess . of Our Community's Ten-Year Plan to End Homelessness: A Prevent Homelessness B. Coordinate Leadership and Initiatives to End Homelessness Countywide C. Build and Sustain the Political Will and Community Support to End Homelessness D. Secure 9,500 Units of Housing for Homeless Persons E. Deliver Flexible Culturally Competent Services to Support Stability and Independence F. Measure Success and Reporting Outcomes Each principal action is presented below and is supported by immediate, intermediate, and long- term activities that Will advance our goal of ending homelessness. No ranking or hierarchy is implied by the order in which they are presented. A. Prevent Homelessness In thefirst year we will: . Define and fully describe the characteristics that make individuals and families "at-risk" of homelessness . Consult with nonprofit and for-profit housing developers and property managers in the ~~ty to better understand and qUantify the level of interVentions and support services that . would help their tenants avoid eviction and remain stably housed, including one-time imd short-term rent, mortgage, utility, and legal assistance; case management; childcare; and in- home supports . Map the chief service systems: Identify where and how funds flow, review current eligibility and entry points, discover what works and does not work for homeless people in each system, identify disproportionate representation of people of color in these systems, get to know the key policymakers and admin~trators, and begin negotiations with at least two systems to better serve homeless people. The key systems with which we will work are: o Income support programs such as Supplemental Security Income (SS!), TemporarY Assistance for Needy Families (TANF), and other supplements, such as Food Stamps o Medicaid.....,.and other health services-including federally supported community health centers and health assistance through the Veteran's Health Administration o Mental health and substance. abuse services funded through various federal block grant programs to ~ashington State and distributed through the Regional Support Network o Workforce Investment Act (WIA) programs designed to. provide training and secure employinent for low-income, homeless, and disabled workers o Housing subsidy programs, such as the federally funded Housing Choice VouCher (Section 8), HOME Investment Partnership, McKinney-Vento Homeless Assistance, Housmg Opportunities for Persons with AIDS (HOPW A), and public housing authority programs o Other public systems, including public schools, child protective services, foster care, county jails, and state prisons. A Roof Over Every Bed in King County . Our Community's Ten-Year Plail to End Homelessness Page 5 -' In the first two years we win: . . Increase access to the available services and information needed to maintain housing stability for households in King County with extremely low incomes-more than 46,000 in 20<>4-that are at risk of homelessness; identify and reduce barriers to access experienced by households in need . Assess the resources and capacity of current programs and systems to identify households at risk of homelessness, engage them, and provide them with the information and supports that they need to maintain housing stability; determine the level of resources needed by at-risk households . Measure the effectiveness ofhomelessness prevention activities . Link homeless planning and resource-allocation decisions with those efforts underway in our communities that are addressing predatory lending, domestic violence, youth aging out of fostercit.re, AIDS housing, prison release, and others. . Within thefirstfive years, oUr cOnlmunities.wilI: . Secure commitments from the leaders of relevant service systems-including health, mental health, chemical dependency treatment, foster care, and criminal justice..;...to do the following: 0 Conduct an analysis of ClUTent investments in: services for people wlio experience homelessness in King County.and create a plan for shifting resources, over time, from costly institutional supports to prevention services 0 Partner with community-based providers to plan for and offer by 2009 the housing and service options needed to end the practice of discharging clients intohomelessness 0 Implement multi-disciplinary approaches to moving people quickly from shelters and the . streets into permanent housing with on-site or linked services . Expand the network of community-based human-service sites that serve persons who are at risk of homelessness so t~t all sub-regions of the county have local points of acCess that are linked to a common referral and information management system . Utilize all appropriate data systems, including the Safe Harbors homeless management information system, to: 0 Increase our understanding of how many people in King County fall into homelessness, where they live, what their household characteristics are, and why it happens 0 Quantify the costs of delivering services to people who experience homelessness in King County and are frequent users of high-cost services and systems 0 Establish baseline statistics to chart improvements over time through decreasing the number 9f households in King County that experience homelessnesS each year and reduci~ the tUne it takes to get them into stable, long-term housing . Reduce chronic homelessness in our communities by 25%. By 20:1.4, in our county we will have: . Created. nurtured, and fully implemented an intervention system focused on preventing hornelessness and immediat~ly.housing those who do experience homelessness . Bolstered the capacity of, and shared the responsibility with, service systems-including health, mental health, chemical depe_ndency treabnent, foster care, and criminal justice-to have in place prior to reentry a long-tenn. housing plan for evety client a,nd to have secured an appropriate housing destination . Decreased the number of chronically homeless on our streets by 98% . A ROof Over Every. Bed in King County Our Community's Ten-Year Plan to End Homelessness Page 6 . Decreased 98% the number of youth, young adults, individuals, and families that lose their housing and experience "street" homelessness . . Converted 90% of homeless shelters and transitional housing into evidence-based models that combine emergency- and short-term intelVentions with permanent housing options with services available as needed. B. Coordinate Leadership and Initiatives to End Homelessness Countywide In thefirst year we will: . Dedicate ourselves to ending rather than managing homelessness by combining our collective efforts in a new countywide leadership collaboration agreed to, and supported by, the eight founding members of the Committee to End HomelessneSs in King County and as many local municipalities, corporations and organizations as initially poSsible . . Convene a Governing Board of key community leaders-with repreSentation from every sub- region of the county arid the business sector-that is charged with providing the necessary leadership to change policy directiQIlS, set funding priorities, and promote systems changes and enhancements aimed at ending homelessness in a direct and cost-effective manner . Support the work of the Governing Board and plan implementition by convening both a Consumer Advisory Board made up of homeless and formerly homeless persons and an Interagency Council that includes funders and key players in housing and support service delivery . Through the Consumer Advisory Board, and in all aspects of policy development and priority setting, ensure an active role for homeless and formerly homeless persons, their advocates, and community. stakeholders who offer valued resources other than funding. . In thefirst two years we will: . Through the Interagency Council, develop phased implementation plans-for approval by the Governing Board and funders-that integrate housing and service delivery and, initially, redirect existing resources across all systems to stabilize households at risk of homelessness and move those who are currently homeless into penmmenthouc;ing as rapidly as possible . Coordinate efforts with jurisdictions tQ develop interim efforts to provide people who experience homelessness in King County alternatives to living on the streets . Coordinate housing and support service policy development, f:unding decisions, and,advocacy activities to end homelessness countywide. Within thefirstfive years, the Governing Board, .in collaboration with service providers and local communities, will: . Assure that existing services and resourc~, including those targeted to homeless persons, are being utilized in the most effective and efficient ways possible . Obtain from every city in King County agreements to partner in plan implementation and assist each city, as needed, to detennine a reasonable amOnnt of its resources to commit to sub-regional strategies to end hQmelessness . PrOvide direction and leadership to countywide applications for homeless-related resources including the annual application for federal McKinney-Vento Homeless Assistance funding A Roof Ove~ Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 7 " "t"J . Prioritize the outcome of ending homelessness in funding decisions for all housing and related . support service programs that impact homeless y~uth, young adults, single persons, and families . Coordinate the targeting of federal housing funds to independent and supportive permanent housing units for homeless and formerly homeleSs persons and the provision of needed on- site and linked support services through available service systems and resources . Reconfigure housing and support service models and begin implementing sub-regional networks of local points of access to assure prompt engagement and assessment of housing and human service needs for people who are homeless or at risk of homelessneSs in King County . Involve and train police, fire, and other emergency responders to assure maximum collaboration with the sub-regional networks of local access points . Provide leadership, promote; advocate for, and establish a mechanism to generate new local revenues that complement existing resources and programs to end homelessness in King CoWlty; coordinate efforts with the Regional Human Services Board proposed in the August 2004 report of the countywide Task Force on Regional Human Services. By 2014, in our county we will have: . Effectively established a strong, collaborative approachto ending homelessness and plarming, funding, and delivering housing and services to people who are homeless or at risk of . homelessness . Increased both the success and the cost -effectiveness of King County's approach to assuring long-term housing stability for households that experience-or are at risk of-homelessness . . Eliminated the need for tent cities and encampments anywhere in the county. . c. Build and Sustain the Political Will and Community Support to End Homelessness In thefirst year we will: . Develop a communications plan for increased public awareness of who experiences homelessness, the Wldei'lying causes of homeless ness, and how everyone throughout the county can playa role in ending homelessness . Convene regular briefings for elected officials and leaders in the nonprQfit and business communities throughout the county to inform them of activities related to ending homelessness in King County" and invite them to participate in plan implementation . Encourage civic, faith, and community groups and communities of color imd their institutions and organizations to endorse the plan, participate in efforts to educate the community at large, volunteer in programs that assist homeless and at -risk persons, and advocate on behalf of people who experience homelessness in King County . Identify the legislative changes necessary to end homelessness. In thefirst two years we will: . Advocate at the local, state, and federal levels for expanded access to programs and increased funding in King County that: 0 Targets people who experience or are at risk ofhomelessness . A Roof Over EvelY Bed in King County Our Community's Ten -Year Plan to End Homelessness Page 8 - 0 SUppOrts the safety net of health, housing, and hwnan-service programs that assist people who experience homelessness to improve t4eir health, foster their recovery, increase their . incomes, secure housing, and master independent living skills 0 Results in improved use of existing resources 0 Finances appropriate housing and support service options for persons who are exiting healthcare, foster care, inpatient mental health and chemical dependency treatment, and criminal justice institutions () Offers opportunities to increase educational achievement and job skills. Within thefirstfive years, our communities will: . Cultivate relationships with elected officials in all parts ofthe county to be champions for the plan to end homelessness . Conduct annual educational briefings for all new citY, suburban, and COtUlty leaders on the issue of homelessness and Our Community's Ten-Year Plan to End Hamelessness . Develop a baseline survey of community knowledge, attitudes, and beliefs regarding the plight of homeless people and the acceptability of homelessness so that we can measure progress towards the goal of intolerance for homelessness in King County by 2014 . Build the e3f;le for reforming our current systems for homelessness prevention and response by Conducting an analysis of current public spending and determining the feasihiIity of . . shifting resources over time from such costly measures as jails and emergency rooms to proven prevention and intervention models . Create new and enhanced housing and service partnerships through the realignment of existing resources and the securing of additional state, federal, and philanthropic funding . Publish 3 annual reports on the progress we have made in ending homelessness in King County. . By 2014. our communities will have: . Demonstrated the effectiveness of King County's collaborative approach "to preventing homelessness and moving homeless families and individuals off the streets and out of shelters into permanent housing with on-site or linked services . Achieved a level of knowledge and acceptance that we: 0 Understand that people who are at risk for or experience homelessness are our neighbors and vital mem~ of our community () Recognize that homelessness is a shared, public problem, not just a personal trage~y () Welcome into our neighborhoods housing and support service programs that end homelessness and help people at risk to remain stably housed. D. Secure Q./'ioo Units of Housing for Homeless Persons In thefirst year we will: . Further develop a detailed assessment by housing type and homeless subpopulation of the number of housing units and the matrix of services that are needed, projections for the costs to develop and implement these housing arid service models A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 9 " no(\. . Advocate at the local, state, and federal levels for the preservation of existing housing . subsidies and subsidized units . Advocate at the local, state, and federal levels for: 0 Enhancements to the Washington State Housing Trust Fund 0 Advocate that the Washington State Housing Finance Commission-place a greater emphasis on the creation of homeless housing 0 Establishment of a national housing trust fund 0 Increases in funding and access for programs that help to expand and sustain housing opportunities that are safe, decent, and affordable to 'households at the lowest income levels 0 Full funding for state and federal initiatives to pay for services that households who experience or are at risk of homelessness need to maintain houSing stability. In the first two years we will: . Conduct a feasibility study of the ability of existing services systems, including the homeless system, to redirect existing resources and housing nnits to help newly housed households maintain their housing stability and continuity of care . Convene repr~ntatives of housing authorities, nonprofit houSing providers, housing developers, and private-market landlords to determine the availability of existing subsidized housing units for immediate tenancy by homeless individuals and families and create a plan . to move people who are currently homeless into permanent housing over time. Within thefirstfive years~ our communities will: . Identify and secure 1,000 units ,of existing rental housing that can be leased or purchased and . rehabilitated for use as pennanent housing with on-site or linked support services . As more affordable, permanent long-term solutions outlined in this plan become available, gradually shift resources away from providing emergency shelter and transitional housing to support these long-term housing resources . Redirect existing support service capacity and combine with existing housing stock to establish evidence-based supportive housing models that maximize public and private investments and cost-effectively assure long-term housing options for formerly homeless persons . Replicate and expand existing successful models of supportive housing in order to increase our capacity to move homeless families and individuals off the streets and out of shelters. By 2014~ our communities will have: . Developed 4,500 new units of housing and secured 5,000 existing units located throughout the county, and assured that they remain affordable long-term to people who have been homeless . Ensured no net loss of units of subsidized housing due to market conversion or owner opt-out through having in place effective policies and procedures, incentives, and sufficient dedicated resources to keep subsidized units available to extremely low income, homeless, and formerly homeless households . Maximized the reuse of shelter and transitional housing resources, as they have become available, to help move people rapidly into permanent housing. . A Roof Over Every Bed in King County Our Co~munity's Ten-Year Plan to End Hotnelessness Page 10 n ,. E. Deliver Flexible Culturally Competent Services to SuptJort Stability and. . Independence In thefirst year we will: . Convene leadership' of housing, homeless service providers, and relevant service systems through the Interagency Council to incorporate the major change strategies of this plan into a revised service delivery system. These include: 0 Housing first-minimize shelter stays and move people into permanent housing (housing with no time limit on stays) with services as needed recognizing that some individuals, for example youth, young adults, or those experiencing domestic violence, may require more . transitional assistance () Adequate reentry-ensure that people leaving public institutions are able to secure housing rather than enter homelessness . () Fit the services to the need-determine services needed to support stability and independence; for some people with an unanticipated problem, help with a short-term financial crisis or help in securing housing may be sufficient without other supportive services; for others such as youth and young adults, or those experiencing domestic violence, a sudden, grave health problem, or decline in earning capacity, transitional services for a longer period may be needed; and for people with serious disabilities or chronic health problems, long-term support may be needed to maintain stable. 'decent housing 0 Client-centered approach-make it eaSier for people to access the services they need through reconfiguring entry points for treatment and benefits, cross-training staff. and expanding the network of local access points to ensure convenience to public transportation . () Welcomin~ people as they are-utilize motivational interviewing and intensive case management to assist persons with chemical dependency and co-occuning disorders- that may include mental illness, developmental disabilities andf or chronic medical conditions-to secure houSing and receive services wherever they are in their recovery process -0 Creating incentives-such that long-term homeless individuals are motivated to move off the streets and share responsibility for progress towards goals that they set for themselves. In thefirst two years we will: . Coordinate with local faith commWlities to train volWlteers to mentor homeless persons Who desire faith-based support in their recovery plans. Within thefirstfive years, our communities will: . Expand assertive outreach and engagement efforts countywide, emphasize services in programs that help people move from the streets into housing, and utilize community-based outreach teams, as needed, to help people transition into permanent supportive housing -. Have in place a coordinated countywide network of community-based huma.n:-service sites that respond With urg~ncy to incidences of homelessness in the local area where they occur . Improve the impact and cost-effectiveness of existing funding by analyzing all sources-Io,cal, state, federal, and philanthropic-that are targeted to assist people who experience, or are at risk of, homelessnesS and ensuring that they are: 0 Coordinated and recombined to create the vision embodied in this plan A Roof Over Eve[}' Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page n . . ..... 0 Used to maximize the ongoing benefit of our current housing and service investments . 0 SuppOrting evidence-based and promising practices that cost-effectively and successfully move people rapidly from homelessness to long-term or permanent housing and help maintain housing stability for at-risk, low-:-income households 0 Supplemented by new resources, as available, to increase both housing availability ~nd support services capacity, thereby decreasing the number of people who become homeless and the length of time they remain homeless . Assess the existing network of transitional hoUsing to identify opportttriities to convert or modify exis,ting units to offer a "transition-in-place" approach in which the services transition away as residents' needs decline, but the households' tenancy in housIng is not time-limited . Provide coordinated, holistic care to persons with co-occurring disorders to ensure they do not fall through the cracks of our traditional service systems . Coordiitate with the Workforce Development Council, and other job training and placement service sites, to increase training and job opportunities for homeless people who are able to work, including hiring peI'SQns who have experienced homelessness to work as mentors and to be an integral part of outreach; engagement and stabilization efforts to help transition homeless persons off the streets into permanent supportive housing. By 2014, our communities will have: . Developed a strong network of critical-response, "one-stop" human-service aCceSs points in each sub-region of the county, which can help remove the threat of homelessness and serve as a starting point out of homelessness for all individuals in King Omnty facing crisis through offering: 0 Outreach and engagement . 0 AssiStance with accessing housing 0 Housing stabilization support such as assistance with budgeting and money management, anger and/or symptom management, and socialization skills 0 Support and linkage to treatment and support services including mental health, chemical dependency, and primary healthcare 0 Employment training and placement assistance . Provided'for short-term stays in emergency placements for the few individuals who need that level of intervention . Created integrated treatment on demand for persons with disabilities who become homeless . Ensured clear movement into appropriate housing options for any person experiencing homelessness. ' F. M~asure Success and R~porting Outcomes In thefirst year we will: . Begin implementation of the Safe Harbors homeless management information system (HMIS) and encourage pr.oviders to participate in data gathering activities designed to document the number of homeless persons arid their needs . Ensure that the privacy and concerns of homeless incUviduals and organiza~ons are respected . Ensure confidentiality for those who experience domestic violence . A Roof OVer Every Bed in King County Our -Community's Ten-Year Plan to End Homelessness Page 12 ~ " . Develop baseline demographic and service dat;8. as reference points for future, ongoing progress measurement and reporting . . Map public and private funding that currently supports homeless services in all jurisdictions -in the-county. ' In the first two years we will: . Establish an agreed-upon mechanism for identifying the number of persons that are homeless and are not accessing homeless. services . . Evaluate and document cost-effective, best practice housing and service models currently in place in King COlmty . Advocate at the local, state, and federal levels for coordination of data reporting requirements among programS to enhance coI!J-parability of data and ease the burden on providers and consumers. Within thefirstfive years. our communities will: . 'Fuliy implement the Safe Harbors homeless management information system, with monthly or quarterly reports to the Interagency Council and other stakeholders to increase our understanding of how many King County residents fall into homeless ness, where they live, what their household characteristics are, why it happens and what impact agencies have working with these populations . Provide monthly or quarterly dissemination of inforination to all providers about utilization and outcomes: how man-y new homeless people have been assessed, their demographic profile, the length of stay in shelters. the number of placemen~ into housing, and other meaningful outcome d;lta . Establish protocols for data matching with relevant service systems to better capture . information on reductions in service utilization and expenditures as people are moved from chaotic lives and homeleSsiless into stable permanent housing with services . Demonstrate the effectiveness of King County's programs in moving youth, yOWlg adults, single adults, chronically homeless individuals, and families off the streets and out of shelters into permanent housing with on-site or linked services. By 2014. our communities will have: . Eliminated programs that are riot effective . Developed meChanisms to collect and report data on the numbers of people accessing housing support and homelessness prevention services on a daily basis . Documented the success of cominunities in King County ending homelessness through the publication Qf annual progress reports. A Roof Over EvelY Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 13 _I ot"'J. Chapter 3 . Key Strategies for Homeless Subpopulations Chapters 1 and 2 laid out the crosscutting steps our community must undertake to respond to homelessness. This chapter summarizes the extent of homelessness in our community and identifies the housing needed overten years to make ending homelessness a reality. The following chapters vividly portray the challenges facing homeless single adults, families, and youth and young adults. These chapters also offer specific strategies for helping to prevent and end homelessness for each of these populations. Estimating the number of people who experience homelessness on a given night-or during the year-is a challenging, yet essential, task in any community; this information is needed to implement effective strategies to address homelessness and as a reference point for looking back and measuring success. The most established system of determining the number of homeless people in our commUnity is the One Night Count of Homeless People in King County. For the past 25 years this effort has been led by the Seattle-King County Coalition for the Homeless (SKCCH). a partnersl1ip of not-for-profit and govemnient agencies that collaborate to address the needs of homeless people. The One Night Count has two main components: a count of people on the streets without shelter and a surveY of shelters and transitional housing programs regarding the number and cha,racteristies of people that are serving on that given night. Based on the One Night Count, it is estimated that approximately 8,000 men, women, young adults, youth, and children are homeless on a given night in King County. While the One Night 'Count is the most established system of determining the number of homeless people in our community, it is clear that more people experience homelessness than are captured in the count on any given night and even larger numbers, over the course of the year. . The Once Night Count data served as the basis for the development of a projection of units needed over 10 years to provide housing for homeless' persons. Subcommittees comprised of providers and advocates familiar with the single adult, families, and youth and young adult populations were convened to estimate needed resources. Population subcommittees reviewed available data from homeless providers and government agencies and usiIig their collective professional expertise est~ted both the number of units and the types of housing and related supports needed for each population. It is expected that these numbers will be refined over the life of this plan as new data emerges and experience suggests new directions. With the increasing sophisticatio~ in data collection and analysis among providers and the implementation of the countywide Safe Harbors homeless management information system, we will be better able each year to describe the populations of individuals that access homeless prevention and intet;Vention services in King County. Housing strategies for ending homelessness are similar for the three homeless subpopulations-single adults, families, and youth/young adults; and some overarehing concepts are summarized below. The models and strategies that support successfully housing people who are exiting homelessness are well understood and demonstrated by providers in King County. The challenge lies in securing the reSources needed to develop and operate the housing and to significantly increase the capacity of our support service providers to meet tenants' multiple needs. The follQwing table summarizes the estimated number of housing units needed to be 'created over 10 years to end homelessness in King County, by homeless Subpopulation, household type, and level of on-site support services recommended. It is anticipated that half of . A Roof Over Every Bed in KiDg County OUf Community's Ten-Year Plan to End Homelessness Page :14 these units will be secured through subsidizing or utilizing existing rental-market properties and half will be set-aside in new housing developments. . Type of. Housing and Support Needed by Homeless SubpopulatiollS Over 10 Years Total Units Number of Units by Homeless Subpopulation Needed Level of Support Services o_n Site* Intensive Moderate None HUD-defined chronic homeless" 2,500 1,800 700 0 Other single adults 4,800 1,100 2,100 1,'600 Total Single Adults 7,300 2,900 2,800 1,600 Families 1,900 475 475 950 YouthfYoung Adults*-* 300 250 0 50 Total 9,500 3,625 3,275 2,600 *In addition to on-site services where provided, aU formerly homeless individuals and families will be able to access servi~ through related systems as needed to support housing stability and quality of life. In addition, support in securing affordable and appropriate housing will be needed by many households. HAs defined by the U.S. Department of Housing and Urban Development: homeless for over a year or homeless more than lOur times in the previous three years and living with a disabling condition. "*It is estimated that some youth and yoU~g adults wJ1l be acconimodated in temporary transitional programs or, with improvements in homelessness prevention and- family reconciliation services, wilt return to their families. Supportive housing options-housing with on-site services-for these populations fall into two . categories: . Moderate-level services provide consistent, ongoing support for tenants in the building to help them maintain personal and housing stability . Intensive. individualized services related to mental health, chemical dependency, and/or medical services with a greater emphasis on increasing stability, reducing harm, and managing symptoms. Supportive housing options should incorporate the following characteristics: . Easily accessed: regulatory, procedural, and financial barriers must not stand in the way of assisting homeless persons to move into permanent housing as rapidly as possible . Include client participation in housing and service plan development and goal setting . Culturally accessible and competent programming and staff. . Relevant to the specific needs of each individual or family and centered around flexible services that can change in intensity depending on current needs and that will follow the person if they move . Affordable to households whose income is at or below 30% of area median, which is $1,258 per month in 2004 for individuals and $1,800 for a family offour. A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 15 \ t.. _ 'l., r:1 Introduction to Subpopulations Chapters . Chapters 4, 5 and 6 offer a more detailed description of the causes, conditions, and strategies necessary for preventing and ending homelessness among each subpopulation. The information in these chapters was developed throp.gh convening three stakeholder groups comprised of providers and consumers who were able to draw on their first-hand experience, and through that process strategies were developed that are specific to each group. The Interagency Council and its subcommittees will take these "population-specific strategies and set priorities for them based on the overall implementation plan that they develop in 2005. . . A Roof Over Every Bed in King County Our Community's Ten-Year plan to End Homelessness Page~6 Chapter 4 Preventing and Ending Homelessness Among Single Adults . It is conservatively estimated that there ares,lo7 homeless single adults in King County on a given night in 2004, including those who are on the streets, in shelters, or in other non-permanent housing. This number was derived from the local one-night homeless count, which includes information related to stayS in emergency and transitional programs, but likely undercounts the number of homeless individuals. This plan estimates that 2,500 individuals meet the -definition of chronically homeless developed by the U.S. Department of Housing and Urban Development: homeless for over a year--or homeless more than four times in the previous three years-and liVing with a disabling condition. . Planning- to end homelessness among the diverse populations of single adults in King County must take into consideration both the barriers thatindividuals face in accessing housing and the multiple personal issues that further challenge the housing stability of many single adults and the chronically homeless. Specifically, these include: . System factors that prevent single adults from accessing housing: 0 Very few housing options that are affordable to individuals who have no or low income 0 Eligibility criteria that screen individuals out of housing, e.g., criminal or eviction histories 0 Ineffective reentry planning from such institutions as hospitals, treatment programs, and jails, due both to a lack of resources and the historic separation of housing and service systems 0 Fragmented systems that don't meet the multiple service needs of clients in a holisti~ way, require clients to endure multiple application and screening processes in order to . determine- eligibility, and are not structured to serve homeless clients effectively 0 Discrimination due to race, gender, religion, nation of origin, family size, disability, and/or sexual identity 0 Lack of access to the full range of specialized services necessary to engage, treat, and support persons with disabilities in housing due to restrictive eligibility criteria 0 Lack of peer-based support models, especially for individuals who are disabled 0 Shortage of appropriate housing options" with on-site support services - - 0 Limited employment and vocational training opportunities. , . Personal issues-such as poverty, mental illness, alcohol and chemical dependency, physical or developmental disability, health status, and experiences of trauma and violence- that without adequate and relevant support from human services systems, negatively impact housing _stability. People of color are significantly over-represented in the homeless population in King County. While people of color comprise approximately 20% of the general population in the county, they represent 61% of all people who are homeless. Racism permeates many aspects oflife and can impact hOUsing stability. In Seattl~, the median income for households comprised of people of color are significantly lower than for white households, and people of color represent a disproportionate share oflow-income City residents. People of color are disproportionately represented in the criminal justice system, Which impacts access to certain housing and benefits " programs, making it more difficult for a person to achieve housing stability. These are among the factors that must be considered when working to prevent homelessness among people of color. A Roof Over EvelY Bed in King County . Our Community's Ten-Year Plan to End Homelessness Pagel7 A _ -.... Chronically homeless single adults who have to grapple with both systemic barriers and personal . life challenges experience ovetwhelming obstacles to accessing housing. There are inadequate resources for these members of our cOmmunity, especially housing with on-site support services. Their use of emergency healthcare, shelters, and the criminal justice system is disproportionately high compared to other housed and homeless adults and is a significant driver in the growth of public health and public safety costs in King County. This plan presents strategies for ending homelessness for the chronically homeless subgrl;mp, as well as for all single adults who experience homelessness in King County. Given the barriers to housing access described above, we are aware .that an increase in affordable housing is only part of the solution to ending episodes ofhomele$Sness for single adults. E,ent- subsidized permanent housing must be paired with a range of flexible support services to assist and support a large percentage of homeless individuals in attaining and keeping housing. So~e of this can be accomplished through better alignment and configuring of existing housing and service resources, but significant new resourceS will also be needed. Housing Models for Single Adults King County has a rich network of affordable housing developers and providers who are experienced partners in providing supportive housing for low income and homeless persons. Research is showing that the costs of providing housing and support services for this population can be more than offset by savings in the cost of responding to repeated crises. At the same time the quality of life for both the individuals involved and the community is significantly improved The table below swnlilarizes tP-e estimated number of additional housing' units needed over ten years to end homelessness in King County, by homeless subpopulation of single adults, housing type, and level of on-site support services recommended. . Type of aOtlSing and Support Needed by Homeless Single Adults over 10 Years Population Description Type of Housing Long-term Single adults homeless and Total disabled-chronic not chronic Subsidized Independent 0 1,600 1,600 . Apartments Units with Moderate 700 2,100 2,800 Services on Site Units with Intensive Services 1,800 1,100 on Site 2,900 Total 2,500 4,800 7,300 Subsidized Independent Apartments Approximately 4,80ounits will be needed over ten years for homeless single adults who do not meet -the Federal definition of chronicany homeless. Of those, one third-l,6oo people-will be adequately served by'conventional affordable housing. Flexible housing subsidies should be . A Roof Ov~r Every Bed in King County Our Community's Ten~Year Plan to End Homelessness Page 18 - ..... '" , available to accommodate changes in their household income. Most of these individuals will not , require further assistanCe once the barriers to housing are successfully negotiated. Individuals . who require services after moving in will be able to access support through a local service-access points, a range of community-based service providers, or available service systems. Permanent Supportive Housing with "Moderate" On-site Services Approximately 2,800 homeless single adults will be appropriately served in supportive h01isingthat offers a moderate level of support services on site; of these, it is estimated that 700 people would meet the federal priority of chroni~y homeless. These services provide consistent, ongoing s,upport for tenants in the building. Services may include: 24-hour security, eviction prevention services (interventions if rent payment is missed), and referrals to additional servic~, as needed, to help tenants remain housed. On-site services can be provided by either the entity that manages the housing units or by one or more outside service providers through memoranda of underStanding. Permanent supportive housing models that specifically serve chronic homeless individuals should adopt additional characteristics: . Low barrier: avoid excessive rules such :;tS restrictions on alcohol use; instead, focus on problematic behaviors only . Services on demand: have sufficient levels of support services available onsite for when tenants are ready to access them, including activities to encourage tenant engagement. These services are responsive to the needs of tenimtS,and all recovery plans have tenant-generated gOals . Peer support activities: create an atmosphere that is conducive to peer activities including common living spaces in buildings as well as staff to he'p organize events and activities . . Emphasis on safety: use of 24/7 desk staff onsite to help buildings remain secure . Last resort eviction notice: when tenants are at risk of eviction, staff assistance is - available to work out alternative options. It is anticipated that the need for supportive services will decrease- over time for some tenants. Others may develop the need for more intensive on-site services. Thus, the overall system will be designed for tlexibility:both to enable tenants to move between housing types, as needed, and to allow tenants' utilization of services to decline as they gain stability over time.- Supportive housing units can be either clustered in one building or scattered throughout the community. Some portion of this supportive housing stock wiU be targeted to house specific sub- groups who would benefit from sharing housing with a need-related focus, e.g. recovery housing, clean-and-sober housing, elder housing, and housing for women with experiences of trauma/domestic violence. A Roof Over &very Bed in King cOunty . Our Community's Ten-Year Plan to End Homelessness Page J9 \.. ........ Pennanent Supportive Housing with "Intensive" On~site Services . Approximately 2,900 homeless individuals will require specialized supportive housing with intensive on-site services. Two-thirds of these homeless individuals-an estimated 1,800 people-would meet the federal priority of chronic homelessness. A staff team with qualifications related to mental health, chemical dependency, and/or m~cal services will deliver housing stabilization services with a greater emphasis on harm reduction and/or symptom management. Formal agreements with service systems to implement integrated housing and service models will assure the effective and efficient delivery of these services. In order to provide the appropriate level of support needed, staff will be available on site 24 hours per c:lay, 7 days per week. H()using~specific Strategies for Single Adults . Maximize existing investments through developing an implementation plan that: 0 Reconfigures existing housing and support service delivery systems to maximize the availability of units with appropriate support services attached 0 Sets targets and timelines for filling the identified housing and related service system gaps 0 Earmarks funding expected to be available in the immediate future for the creation of new supportive housing dedicated to housing homeless hO':JSeholds 0 Identifies funding sources for the addi~onal-resources necessary to fill all the housing and service gaps by 2014 0 Recommends those changes in service system policies and delivery models that are necessary to fully integrate the various elements of this plan. . Secure the resources needed to meet the need for 7,300 units of accessible, rent-subsidized permanent housing over ten years, with on-site Or linked services-for single adults who are . homeless: ' 0 Advocate for increased allocations of Section 8 rent subsidies and assure their targeting to - households with incomes ,at or below 30% of area median income o . Advocate for adequate allocations of funding from iocal, state, federal. and private sources for developing and maintaining accessil:>le, rent-subsidized permanent housing 0 Increase both public awareness of the proven connection between supportive, service-enriched housing and ending homelessness, and the public acceptance of supportive housing programs 0 Build upon and repliCate successful models of housing chronically homeless single adults. Community-based Service Access Points for Single Adults . Network effective, locally supported, points of service access in each sub-region of King County where people at risk of homelessness and homeless households can receive assistance. The following needs will be met: 0 Seamless emergency-response 0 Assessment of need and development of a survival plan 0 Referral to appropriate housing placement and ongoing care where needed 0 Immediate intervention for urgent physical health, mental health, and chemical dependency issues 0 Benefits assistance andcolUlseling. . A Roof Over Every Bed in King County , Our Community's Ten-Year Plan to End Homelessness Page 20 , \ ). r. Culturally Competent Flexible SUpport Services for Single Adults . Catalyze a shift in policy and funding to support the availability of culturally competent, . flexible, integrated services for homeless and formerly homeless tenants wherever they live: 0 Establis~, monitor, and sustain formal working agreements between relevant service systems and providers of supportive housing for homeless and formerly homeless single adults to ensure the continued availability of services and the professional care provided by these systems, as needed, throughout their te,naney 0 Secure multi-year funding for on-site and linked support services for all supportive hoUsing programs during the planning and pre;-development phase of projects 0 Advocate with local,'state, federal, and private sources for necessary policy changes and allocations sufficient to assure effective support services in King County. . Erihance existing systems and develop new strategies to engage homeless ,people who are in shelter-or on the streets-and move them as rapidly as possible to permanent housing with on-site or linked services 0 Expand the network of community-based service sites so that all parts of the county have local access points 0 Develop mobile outreach and engagement teati1s that can find homeless people who are not in shelters and assist them to move rapidly into housing 0 Move peOple from shelters and transitional housing to permanent housing as appropriate . options are made available, 0 Build upon successful evidence-'based models for delivering supportive services in housing for formerly homeless single adults. . Gather data about the disproportional reptesentation of people of color among homeless people in King County; develop and implement strategies to ameliorate those disparities . . Dev~lop policies; procedures, and service models to assure cultural competence in all transactions between service proViders 'and homeless or formerly homeless single adults . Acknowledge and support the role that small organizations and less formal networks play in providing needed services to homeless and at-risk individuals. A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 2~ wVv. \ - Chapter 5 . Preventing and. Ending Homelessness Among Families The One Night Count estimates that 2,475 people in families are homeless on any given night -in King County in 2004. Providers are concerned that the One Night County dramatically undercounts the number of families who are homeless; however this number will be used for planning purpoSes. The'most common causes ofhomelessness for families include: a lack of, or reduced, incomes; medical, mental health, and family emergencies; and domestic violence. The vast majority of homeless families have extremely low incomes. In King County, there are very few units in the private rental market that are affordable to families with incomes below $1,800 per month, which is 3096 of-the median for a family offour.2000 Census data show that 142,000 households in King ,County (19%) had incomes ofless than $25,000 in 1999. Thus, there is a gn~at disparity between household incomes and housing costs; afamily in King Comity must earn $17.75, per hour ($3,080 per month)-about two and a halftimes the minimum wage-to afford a modest two-bedroom apartment. As a result of low household incomes' and the lack of affordable housing, most homeless families remain without a s~ble home for several years and end up moving from place, to place. Waiting times for affordable permanent housing can be up to five years. There are also' few temporary and transitional housing openings. Families who are able to access shelter and transitional housing will often stay for the maximum length of time. At the end of this period, if housing is still not available, it is not uncommon for familieS to reenter the shelter system. Families need-housing, that is not time-limited and remains affordable long~term. . Due to the large gap between homeless families' ability to pay rent and the costs of housing in King County, virtually every household will need an ongoing monthly rent subsidy for market-rate housing in order to move from homelessness to permanent housing and maintain that housing over time. Marty homeless families have at least one household member that is working, but they typically lack the skills and education necessary for competitive jobs that provide a living wage, family health benefits, and paid sick leave. Work is frequently either temporary or part-time. Job training and educational opportunities leading to living wage jobs are essential to moving families out of homelessness. Additionally, families need ongoing affordable childcare, including after school'care, that is available day or night and ~ily accessible to work or home. While some families fall into homelessness due to economic concerns alone-low incomes and the high cOst of housing-increasingly, similar to homeless single adults, homeless families are also experiencing coItlplex life situations that affect housing stability and success in employment. These barriers to stability include major l)lental health issues, including undiagnosed mental illnesses; chemical dependency; histories of trauma; disabling health issues; criminal justice involvement; and immigration status. Many homeless families also have financial barriersto housing that include significant debt to past landlords and housing authorities, money owed on tickets and driving violations, unpaid bills that are in collections, and bankruptcies. Domestic violence is common arilOng homeless families. It is not only a leading cause of homelessness for women, but it is also a key reason why families become separated ,from their extended support systems. Many individuals who have experienced domestic violence enter the homeless system without financial. resources and with poor credit, eIUployment, and housing histories. The effects of violence in the home severely impact every aspect of stability for both children and parents, and it often takes years for the family to regain a sense of safety. Some . A Roof OVer Every Bed in King County Our Community's Ten-Year plan to End Hoinetessness Page 22 .. " --.......----- families who end up homeless in King County are fleeing an abuSer from another state, and as a result, they have severed contact with their families and their past. Families in this situation . require complete confidentiality and a supportive environment where they can build new lives. Children in homeless families face disruptions in every part of their Jives. Homeless children are often behind in their immunizations, and they face a host of health problems-such as infections, trawna, asthma, fetal alcohol syndrome; and lice infestations-that too often go undiagnosed and untreated. Nonnal childhood development is seriously affected by homelessness, with academic difficQlties, behavior-problems, developmental delays, anxiety, depression, and learning difficulties all documented effects. These conditions too often fuel the next generation of homeless people. Homeless families with the complex life situations described above require a significant amount of support from case managers and program staff. Without an appropriate level of ongoing support, they end up repeatedly cycling through the homeless shelter system. In addition to ,having very few options in the private-rental market, many such families alsO have challenges accessing transitional and permanent housing programs as resources are not sufficient to serve all in need and some do not meet eligibility requirements. Mfordable permanent housing with on~site or linked services is needed but remains largely unavailable for families. Disparities in income level and ~ducation;Jlachievement are factors for families ,experiencing homelessness. It is estimated that, nationally, 62% of homeless families are comprised of people of color, with African American familieS accounting for 43% of all homeless families. Nationally, African Americans and Latinos are less likely than whites to have graduated from college and regardless of educational attainment are likely to have lower salaries than whites. Without access to living wage jobs, it is exceedingly difficult in King CoWlty'S housing market for a family to maintain housing stability. Children are significantly impacted by experierices of homelessncss; Homeless children are more likely tQ have physical and mental health problems, as are their . parents, and difficulty in scboolth,an their housed counterparts. As children of color are disproportionately represented among the homeless population, these issUes disproportionately impact them. Homeless refugee and immigrant families are being seen in increasing nUinbers. they have many issues that prevent them from stabilizing in housing, including limited English proficiency, lack of dOcumentation, medical issues, and lack of formal education. Because organizations serving refugee and immigrant families do not have sufficient reSources to assist those with multiple needs, some end up homeless and accessing homeless family services. Case managers must spend a lot of time with these families, yet they lack the tr,aining and tools necessary to address their diverse cultural and social issues. Interpreter services are also expensive and not always available. In addition, the eligibility criteria for most subsidized housing programs prevent undocumented families from accessing housing assistance. Although there is a network of strong providers assisting homeless families in King County, the delivery of homeless services to {amilies is complicated because there is limited funding and shelter space available. In addition, there are many points of entry, and typically a homeless family seeking shelter must make calls to multiple programs over several weeks to find available space. Providers do not have sufficient funding and staff capacity to provide the desired follow up to a family once their involvement in a program ends. In addition to the homeless service system, many families interface with multiple systems before,- during, and after their homelessness. These include mental health and chemical dependency, healthcare, Social Security, the Washington Department of Social and Health A Roof Over Evely Bed in King County . Our Community's Ten-Year plan to End Homeless'ness Page 23 d..~ Services (DSHS), Child Protective Services, criminal justice, and others. These systems can be . compartmentalized, difficult to navigate, and sometimes inefficient; as a result, critical needs may not addressed despite a client's or advocate's best efforts. Serving families with a wide range of health and social service needs increases presSure on direct services staff-case managers in particular-who must be familiar with a range of issues and the . broad array of services available in the community. Although increased training is needed for staff who work with homeless- families, most homeless programs operate within funder-defined budget categories that typically do not prioritize training. Recognizing both the profound need for housing for homeless families in the Puget Sound region and the shortage of appropriate affordable housing options, the Bill and Melinda Gates . Foundation, in collaboration with local jurisdictions and public housing authorities, established the Sound Families Initiative. The Foundationh~ur committed $40 niillion towards the establishment of 1,500 tuiits of housing and related support services for homeless families in King, Pierce and Snohomish Counties. These funds leverage significant additional public investment provided through government progra.nw at all levels. Taking the supportive housing approach that families exiting homelessness need a range , of services attached to housing, Sound Families provides funding for both 1;he housing and the services that family members need. As of September 2004, Sound Families has funded more than 750 new units in the three counties. After the first five years, however, funding for family support service needs must be provided by other resources. In spite of the initial successes of the Sound Families Initiative, there still remains a need to secure long-term funding to ensure that existing transitional and permanent supportive housing projects can provide essential housing and services for formerly homeless families over the long term. . In 2004, the Washington, State legislature created the Washington FamilieS Fund. which will fund services linked with houSing to help homeless families statewide move successfully from homelessness to stable housing and self-sufficiency. These resources will be matched by priVate contributions, federal Section 8 project-based sub~idies, and local public funds. Following are recommend8.tions to realign the current system, prevent family homelessness, and add additional resources to rapidly move homeless families into perman~t housing. Housing Strategies for Families Homeless Families The primary housing goal is that all families Type of Housing Housed OVer 10 Years experiencing homelessness will have Subsidized Independent immediate access to permanent, affordable Apamnents 950 independent or supportive housing. The adjacent table suinmarizes the estimated Units with Moderate need for additional housing units over 10 Services on Site 475 years. It is estimated that to meet this goal, Units with Intensive 950 lUlits will be leased in the privaterent;ll SerVices on Site 475 market and 950 units of supportive housing Total will be developed. Recommendations 1,900 include: . - A Roof OVer Every Bed in King cOunty' Our Community's Ten-Year plan to End Homelessness Page 24 -., . Ensure that every family that falls into homelessness can access appropriate affordable housing: . 0 Create an adequate supply of permanent housing that is affordable for families whose income is at or below-30% of the area median and secure ongoing subsidies from local, state, federal, and philanthropic sources to keep this housing ,affordable 0 Build stronger partnerships between service providers and systems, non-profit housing providers, public housing authorities, and private-market landlords so that familieS with negative housihg histories and criminal records are not screened out of available units 0 For those families who are not able to move immediately into permanent housing-for exainple, domestic violence victims, families in substance abuse treatment, and families who are hard to house becauSe of particular unique circlllllStances-provide transitiorial housing, with a primary focus of moving them to permanent affordable housing within one year or as quickly as possible; in some instances longer sb!.ys will be needed to achieve housing stability. Where appropriate, provide services that decrease as stability is achieved, allowing families to "transition in place" and remainiri their housing after their needs for stabilization services have declined. . Continue housing assistance to formerly homeless families after placement in permanent housing, as needed depending on their specific situation and the resources available to them. Families experiencing complex life situations will need assistance over a longer period of time. It is estimated that: 0 5% of families will need nQ housing subsidy 0 15% of families will need a subsidy for up to 2 years 0 20% of families will need a sllbsidy for 2 to 5 years 0 60% of families will need a subsidy for 5 years or more. Support Services for Families . Most families .that experience the trauma of homelessness will require access to services that ~U help them to support housing and family stability. The following strategies promote family and housing stability: . Provide a network of community-based, local points of access where families can easily obtain immediate short-term housing; family service and housing assessments, immediate referrals to per~ent housing, and linkages to case management or a care coordination team-that may include a public health nurse, social worker, and therapist-that will follow the family until they are stabilized in permanent supportive housing . Ensure housing and family stability through the provision of appropriate support services. Assure that support services are focused on the family's individual need$, goal oriented, culturally relevant; flexible, and respectful of individual and family confidentiality: 0 Evaluate current homeless family services. identify m9del programs, and set quality standards, goals for case management, and minimwn services to be provided to each family served 0 Streamline, coordinate; ~d whenever possible, deliver services onsite to the family wherever they are residing 0 Assist with family unification and offer supports to help strengthen family systems 0 IncreaSe the availability of culturally appropriate family and mental health counseling, domestic violence support, health education, childcare, and parenting services A Roof Over Every Bed in King County . Our Community's Ten-Year plan to End Homelessness Page 25 ,/ _b.~ 0 Develop service coordination teams that comprise representatives of the social service, . . healthcare, and government systems that serve homeless families and include the family as team members for developing and assessing the effectiVeness of service and housing plans; re-assess service plans at least quarterly and make adjustments as needed . Expand existing case management programs that provide extended suppott services and that work with families to ensure that they can not only move into housing but stay there long- term. It is estimated that: 0 50% of families will not need regular case management after moving into permanent housing, but will require assistance in emergencies 0 25% of families will need case management for 6 months after moving into permanefi,t housing 0 25% offamilies will need long-term support services in pennanent supportive housing . Provide families with both immediate and ongoing support services that promote increased income, educational advancement, and household self-sufficiency: 0 Enhance training,- education, and ~dvocacy opportuni#es to promote a family's ability to access living-wage jobs, increase their income, and earn a living wage in King County 0 Empower families thro.ugh educational services that promote financial and housing stability such as employment counseling, credit repair, money management, financial planning, and housing/tenant information 0 Increase funding to provide ongoing affordable .childcare to all parents while they are in school, searching for work, or are employed . Gather data about the disproportional representation of people of color among homeless . families in King County; develop and implement strategies to ameliorate those disparities. Systems Coordination Strategies Related to Families A Variety oflocal, state, federal and philanthropic programs exist to support the well being and effective functioning of families. However, better coordination among the various services systems that homeless families interface with is essential. . Develop policies, procedures, and service models to assure-cultural Competence in all transactions between service providers and homeless or formerly homelesS familieS. . Acknowledge and support the role that small organizations and less formal networks play in providing needed services to homeless and at-risk families _ . Assess current benefits programs and advocate for changes to, programs when they do not foster family stability (i.e. Temporary Assistance for Needy. Famities (TANF) and WorkFirst, Washington State's welfare reform program that helps financially struggling families find, keep and improve their jobs) . Ensure that all homeless children have the resources they need to succeed in school: 0 Create new programs and expand existing program capacity so that all homeless children have access to a free education from early childhood through early adulthood education - including life skills training. . 0_. A Roof OVer Every Bed in l{ing County Our Community's Ten-Year Plan to End Homelessness Page 26 - \L-~b 0 Coordinate with and support the work of homeless liaisons that are located within the schools . 0 Collaborate with the Office of the Superintendent for Public Instruction (OSPO and school superintendents in King County to ensure that all public schools are in full compliance with the McKinney-Vento Homeless Assistance Act's requirements 0 Ensure thatOSPI establishes minimwu standards for principals to meet the needs of homeless students-and monitors their compliance-regarding transportation, clothing, supplies, and equipment in order for them to succeed in the classroom. , . A Roof <>vet Every Bed in King CountY . OUt Community's Ten-Year Plan to End Homelessness Page 27 ,t......\.\'7 Chapter 6 . Preventing and Ending Homelessne_ss Among Youth and Young Adults Homeless young people up to the age of 24 are . called out separately in this plan because the issues they face and the solutions to their homelessness are significantly different from those of both older adults and chlldren who \are living with parents or guardians. They have developmental and socialization needs and challenges in common, and identify more with each other than with other homeless populations. According to the local One Night Count, approximately 420 youth and young adults are homeless on any given night in King County. Providers and advocates believe this number does not reflect all youth and young adults who are homeless each night, and indicate that as many as 2,000 may experience homelessness each year. Youth and young adults become - homeless when they run away, are told by parents to leave, age out of foster care, become emancipated, become parents, are discharged from institutions, tleesituations of abuse and domestic violence, or leave non-functioning families that simply do not miss them when they're not at home. This estimate does not include a large number of young people who spend significant time o~the,streets but do not show up in-counts of the "sheltered or UIlSheltered" homeless population because they move from friend to friend, stay with relatives, or make unsafe choices to secure short-tenn living arrangements. Even as the percentage of youth of color who are counted as homeless is increasing, providers working in the community estimate that there remains an even larger number of youth of color who do not have stable living situations yet are not included in homeless counts. There are many myths about homeless youth and young adults that must be . dispelled to fully understand the issues faced by youth and young adults on the streets and the providers who serve them. Some common mYths inClude: homeless youth and young' adults are identifiable because they look a certain way, have left home because they have authority issues, use drugs, have criminal histories, and don't want to work or take care of themselves. In reality, the reaSons young people leave home are myriad. Many come from families that are impacted by mental illness, chemical dependency, and domestic violence. More are thrown away than run away. Homeless youth are more likely to be. the victims of crimes than to commit crimes. Youth and young adults who experience homelessness are severely impacted by racism homophobia and poverty. Homophobia and family conflict resulting from adolescents' aclmowledging that they are gay or lesbian is a common contributing factor to homelessness. '. Young people's experiences with homophobia, racism and prejudices not only are contributing factors to why they are out of their home, but also prevent youth from seeking services due to fears of experiencing further discrimination. Each homeless young person offers a unique combination of strengths and grapples with an array of challenges. Most youth and young adults on the streets and in homeless programs have experienced multiple and significant breakdowns in the systems that are charged with their care: family, community, school, foster care, and other institutions. Many share a keen distrust of adults and systems populated by adults. While outreach and engagement serVices are key components of all homeless service delivery systems, they are absolutely essential to effecting change for homeless young people. Relationship building and engagement activities often take place over several years before significant change in a young person is visible to the exiemalobserver. Peer support and mentoring provide a real . A Roof Over Every Bed in King County Our Community's Ten~Year Plan to End Homelessness Page 28 .../ _I.\~ benefit for some. The importance of active outreach to, and engagement with, this population cannotbe overemphasized. . Various Washington State laws and licensing requirements govern the provision of services and shelter to youth under the age of 18. These laws and regulations serve to protect out-of- homeyouth~ however, they also inhibit the provision of housing and services to this wlnerable population. Changes to legislation and administrative codes are needed to increase the ability of homeless providers to appropriately assess, engage, and serve youth on the streets, to ensure their safety and well-being, and to promote positive' housing outcomes. Most youth on the street have not been reported as missing,and runaways tend to return home relatively quickly. Legislative changes 'will help protect all homeless young people. The continuum of care for homeless youth and young adults-;-much like the adult system-has benefited from the effortS of the faith community and networks of dedicated and - caring volunteers. Programs and services operated by volunteers and non-professioruU staff have emerged in part because -there haven't been the resources necessluy to fully fund social- service responses to theerisis of youth hoinelessness. Existing neighborhood-based partnerships between the faith community, business interests, local residents, and social service agencies offer models for collaboration and resource sh~ring that can be replicated in other regions of the county and for other homeless sub populations. To achieve optimal outcomes, they should be augmented with professional staff, especially for mental health and chemical dependency issues. Youth and young aduJ;tsencounter a range of barriers to h.ousing stability. First, they are in large part still too young to be on their own. Lack of rental history, income, or even the legal standing to work or sign a rental contract prohibit many young people 'who are homeless from meeting-their housing needs in the private rental market. At the same time supportive housing providers are constrained by legal and funding requirements, with the result that youth . and young adults perpetually fall through the gaps in the e~isLing continuum of housing and services. Difficulties related to poverty, limited job skills, domestic violence, and abuse take on an added dimension for-parenting teens and young adults who are responsible for the care and well-being of their children. Resources targetin~ this population typically work at capacity. Housing success and stability for youth and young adults of color are further impacted by challenges to family stability and success in education and employment. In King County, children of color make up one-third of all children but more than half of children i~ foster care. A Native American child is five times as likely as a white child to be placed in foster care or remain in care longer than 2 years: Children and youth who have been placed in foster care are more likely to experience homelessness as adults. There is a significant educational achievement gap between African American and white children-data shows a disparity between Mrican American and white children meeting or exceeding standards as early as 4th grade. In Washington State in 2002, while 71% of Caucasian students graduated on time, only 39% of African American students did. The income of high school graduates typically exceeds that of non-graduates by a significant margin. The length of time it takes to address the barriers to housing stability are as varied as the conditions that cause young people to become homeless. WWle most youth are not traditionally classified as chronically homeless, it is often necessary to work with young people for years before they reach stability. Programs need to accommodate young people having setbacks in their progress by allowing youth to re-enter programs and access"the long-term chemical dependency and mental health treatment resources that those who experience trauma and rela.pse need for their recovery. Most young people-who end up on the street have not finished growing A Roof Over Every Bed in King County . Our Community's Ten-Year plan to End Homelessness Page 29 '" ~ ~o... up, including those who are raising children themselves. Ultimately, homeless program staff help . to raise these youth, and it takes time, skill, dedication, and flexibility. While this plan promotes a housing first model of moving homeless persons from the streets to - permanent housing as quickly as poSsible whenever possible, for the reasons described above it is expected that many youth and yotUlg adults will require transitional assistance before permanency in housing can be achieved. . There is a powerful, shared culture among young people that influences all youth and young adults, particularly those who are homeless. To be successful, housing and support services must be provided in a culturally competent marmer that is respectful of the diverse experiences of each young person. Successful housing and related 'Service -models have evolved in King Cou,nty to m~t the unique needs and circwnstances of youth and young adults. These prograplS include housing types and services,that are designed to match the developmental and socialization levels and service needs of indivi~.uals within this broad category. The following strategies to end homelessness and increase the effectiveness of housing and services programs for youth and young adults build upon the ~owledge and experience of these providers. Prevention Strategies for Youth and Young Adults_ . Increase understanding about youth and young ,adult homelesshess through a multi-pronged initiative that provideS information to:' 0 Schools and commrmity centers regarding the causes and outcomes of family crisis, warning signs for at-risk youth, and the availability of intervention services 0 Service providers, including those serving homeless adults, about the developmental needs of the youth and yormg adult population . . Partner with the foster care system to: 0 Develpp and implement alternative foster care models that focus on enhancing support to foster families in an effort to minimize multiple placements 0 Explore the option of extending foster care for some youth, on a voluntary basis, to age 21 0 Enhance financial, practical and emotional supports available to teenagers so that they can develop a specific and achievable housing plan and successfully transition from foster care to independent living and employment or higher education - , . Prevent homelessness among youth and young adults t~ough: 0 Proactive tai:geting of family preservation and reconciliation services 0 Ensuring that culturally relevant and linguistically appropriate services are available to every family during times of crisis 0 Increasing resources available to families whose children have run away or are placed out- of-home to support quick family reunification where appropriate and possible 0 Collaborating with systems such as mental health and chemical dependency treatment, juvenile detention, and jails to help ensure that specific and achievable housing plans are in place for every youth and young adult prior to reentry . Document the success of honielessness prevention services. . A Roof Over Every Bed in King County Our Community's Ten-Year Plan to End Homelessness Page 30 - - Legislative and Regulatory Change Strategies Related to Youth and Young Adults . Provide leadership, promote, and advocate for legislative and regulatory changes at the state . and federal level that will enhance the safety, well-being, and self-sufficiency of youth and young adults who are homeless: 0 Seek changes to Washington State legislation and the Washington Administrative Code that would increase access to homeless services, including shelter, for those under 18 0 Specifically, advocate changing the notification requireme:nt under the Becca Bill to 72 hours, in keeping with federal regulationS. This change will allow for thorough assessment of each youth's needs and circumstances 0 Advocate for changes to federal regulations that limit youth's access to successful housing and job training programs.' . Housing and Related Service Strategies for Youth and Young Adults . Create a network of community-based information and hwnan;.service centers that are accessible to youth in each sub-regiOli of the county and offer low-barrier access to a full continuum of outreach, engagement, case management, education, job training, hygiene facilities, drop-in centers, overnight shelters, and referrals to long-term housing . Ensure the availability of-and increase funding fot-a range of support services to promote success in housing for homeless youth and young adults. At a minimwn, these services must include: mental health and substance use treatment, basic life skills development, job training, case management, legal representation and advocacy, and access to medical care. . Develop dormitory-style housing for youth and young adults that is COnilected to vocational training arid community colleges to assUre that homeless youth can have stable, affordable . housing 'while they increase they job skills and advance their education. An appropriate model for this type of program is an urban Job Corps residential program for at-risk youth. . Gather data about the disproportional representation of youth and young adults of color among the homeless population in King County; develop and implement strategies to ameliorate those disparities. . Increase housing opportunities for youth whose criminal histOlY includes felonies and sexual offenses. ReSearch, secure funding, and implement evidence-based practices. Advocate for .specific policy or legislative changes that will provide easier access to existing ex-offender housing and service programs for this population. ' . Secure increased local funding for services-only projects that are particularly important for housing stability and success of youth and young adults, e.g. case management, outreach, and job training. . Research possibilities for increasing youth-oriented emergency resources targeted to yoi:.mg men ages 18 - 21, either through conversion/adaptation .of existing adult or familY shelter progran1$ or through developing new facilities . Advocate for increased legal representation for young people engaged in juvenile court proceedings inclUding specialized case management and advocacy resources for youth involved in family court issues, At-Risk Youth (ARY) and-Child in Need of Services (CHINS) petitions and processes A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End HomeIessness Page 3.1 ~.1 _ '5\ . Engage service providers and funders inthe development ofrealistic accountability standards . and outcomes: 0 Consider the need to work with some youth over a long perioq of time-beyond the length of annual contracts-and allow for flexibility in housing models that may at times have vacancies or variations in performance levels as they address the real needs of youth 0 Re-evaluate existing standards and outcomes to develop age-appropriate outcomes specific to youth under 18 and for those over 18. . . A Roof Over Every Bed in King County . Our Community's Ten-Year Plan to End Homelessness Page 32 /'1 Chapter 7 ' Building Leadership, Will, and Momentum to End HomelesSness . The goal of this plan is to create an integrated, countywide response to ending homelessness. The current aggregations of government, nonprofit, faith, civic, philanthropic, and community-based organizations that are working toWards this end are fragmented. As a result, planning processes and the solutions they have proposed reflect a non-integrated approach to solving homelcSsneSs, and other, comtywide human service issues: . Systems planning efforts have offered only stopgap solutions to managing homelcssness without addressing the root causes of homelessness in King County. . Withoutthe benefit of an over-arching and unifying strategy, resources have been alloc.ated and expended across the county-and in its many jurisdictions in an uncoordinated fashion. Too often, individuals with multiple problems receive housing and supportive services that only address part of their needs, resulting in poor outcomes related to ending their homelessness. . State and Federal government departments do not have priorities aligned which means that pass through funds and legal and contractual obligations inhibit collaboration across populations. . ,Funders support individual providers without any coordination regarding priorities and system-wide approaches. . County and city government leaders have not made a compelling case to the public that investments in homelessness prevention and intervention strategies are a more cost-effective way of resPonding to homelessness than their historic investment approaches, which expend funds in unnecessary emergency room, jail and other institutional admissions which are costly and have limited impact on ending homelessness. ' . The U.S. Department of Housing and Urban Development has noted, "No community-wide . coordinating entity controls and manages the full spectrum of resources and services targeting chronic homelessness [in Seattle and King County]" and this situation has hampered the county's ability to secure federal funds targeted to ending chronic homelessness. Our community has responded to the problem of homclessncss to some extent. We curreI1tly have at least eleven different initiatives engaged in planning processes and activities related to homeless issues in our region. These efforts include the following groups: . . Committee to End Homelessness in King County . Sound Families Initiative . Taldng Health Care Home . United Way of King County's Out of the Rain Homeless Initiative . Chronic Populations Advisory Council . Health Care for the Homeless Planning Committee . Interfaith Task Force on Homelessness . King County Regional Task Force ,on Human Services . McKinney-Vento Homeless Programs Steering Committee . Seattle-King County COalition for the Homeless . Washington State Policy Academy on Chronic Homelessness. A Roof Over Every Bed in King County . Our Community's Ten-Year plan to End Homelessness Page 33 /<<) Implementing Our Community's Ten-Year Plan to End Homelessness . The success of this plan requires an unprecedented move towards unification among elected officials, government entities, faith communities, commUnities of color and their institutions and organizations, providers, philanthropy, and the general public in King CoUnty. Doing their . business in this unified approach will require leaders in all areas of the cotmty to move beyond their parochial concerns and recognize that a collective approach to ending long-term homelessness is essential to our success in addressing this major social issue. As this plan is implemented, we can expect to realize: . A greater sharing of information, resources, and responsibility across the multiple systems that are nuiking commitments to work together to remove the barriers that people who are homeless and struggle with multiple problems (e.g., mental illness, substance abuse, domestic violence, criminal justice system involvement, etc.) mustovercome to successfully acceSs long-term housing and services - . A better understanding of the factors that lead to disproportionate numbers of people of color being represente4 among the homeless. population . A decrease in the fragmentation of funding by government and philanthropic organizations that offers only partial-solutions and failsto provide a_holistic response to multiple-problem Clients . An increase in the efficiency and effectiveness as.we better integrate housing and supportive service programs; national research has demotistrated that an approach to ending long-term homelessness that integrates assertive prevention with aggressive re-housing offers the greatest promise of successful outcomes and can significantly reduce ongoing expenditures . . An increase in our capacity to attract competitive grants :from local, state, federal, and philanthropic sources that are targeted to augment existing housing and service systems and support the replication of emerging promising practice models ' . An increase in public interest and investment in creative solutions to ending homelessness, excitement about and involvement in countywide and local efforts, and willingness to support the creation and renewal of local and countywide revenue streams, includiilg new levies, property taXes, etc. . Proportional contributions of resources dedicated to ending homelessness by cities throughout the county . Increased collaboration with efforts to end homelessness in Pierce and Snohomish Counties and across Washington State. Phase I Leadership Model The Committee to End Homelessness in King County proposes the formation of the Committee to End Homelessness in King County Governing Board that will provide high-level oversight of the implementation of Our Q>mmunity's Ten-Year Plan to End Hamelessness. It will comprise 10-20 influential members of the diverse communities of King County and will meet quarterly to: . Provide policy guidance and <;<>ordination of countywide activities . Secure funding for ongoing operations and to assure successful plan implementation . Build and sustain broad public participation in ending homelessness . Encourage and sustain partnerships through incentives and targeted funding opportunities . A Roof Over Every Bed in King COunty Our Community's Ten-Year Plan to End Homelessness Page 34 . Provide a forum for discussion, information-sharing, and collaboration on key issues~ including the disproportionate representation of people of color among the homeless . . population . Educate and influence policy makers at the local, state, and federal levels. The Governing Board will convene a Consumer Advisory Cotulcil comprising members who represent the broad array of people- including youth, young adults, families, single adults, and residents of all regions of the county-who experience homelessn~ in King County. The Consumer Advisory Council will likewise meet at leaSt quarterly and provide the Governing Board with feedback, ideas for addressing housing and service delivery concerns, suggestions on program design, and recommendations regarding policy issues. At least one representative from this council will serve on the Governing Board. . - . An Interagency Cotulell will support th~ work of the Governing ~oard and Consumer Goventing Board Advisory CoWlcil. The Council will comprise Key community leaders representatives of the major players and /' '" systems that are essential partners in the work to end homelessness in King County. Consumer Interagency Interagency Council members will be bound Advisory Council Council by memoranda of understanding and bylaws Homeless and fonuerly Funders and key players that will detail their commitments of staff and financial resources and establish . homeless persons in housing and support zervice delivery accountability throughout the system. The I Interagency CoWlcil will meet monthly-at a minimum-and have an active subcommittee Subcommittees structure. . The work plan for the Interagency Council The work of-the Governing Board, Consumer Advisory Council, and Interagency Council will be will reflect the goals -of Our Community's zupported in Phase I by the King County Department Ten-Year Plan to End Homelessness, and of Conununity and Human Services will include such activities as: . Sponsoring changes to current programs . and system design . Coordinating of data collection, analysis and reporting . Developing recommendations regarding the allocation of resources . Problem solving regarding housing and service eligibility, availability and accessibility . Creating and supporting new service delivery models and enhancements to services . Collaborating closely with other planning activities and entities. Staff support to the Governing Board. Consumer Mvisory Cquncil, and Interagency Council will be hosted at the outset by the King County Department of Community and Human Services (DCHS) and funded in collaboration with the CitY of Seattle, United. Way of King County, and other involved stakeholders. Additional staffing resources will be supplied, as needed, through consultants, loaned staff, and representatives of the Interagency Council's membership. In this role, DCHS will be responsible for both daily operations and oversight of plan implementation. . A Roof Over Every Bed in King County Our Community's Ten-Year Plan to End Homelessness Page 35, . Phase II Leadership Model In order to assure the success of this plan, both long-term leadership and a mechanism to generate new revenue will be necessary. It is anticipated that, through the work of the Governing Board and with the support of a new dedicated funding stream and the- realignment of existing dollars, sufficient support services funding will be made available and coordinated with the securing of new housing options so that homeless and formerly homeless households will receive the services they need to move into and maintain permanent housing. It is also expected that the Governing Board will be able- to. further influence both state and federal service systems to align their funding and service priorities with those of the plan and become full partners in ending homelessness in King County. At the same time that the Committee to End Homelessness in .King County was meeting to develop its plan to end homelessness, the Task Force on Regional Human Services, appointed by County Executive Ron Sims, was convened to develop strategies for stabilizing the county's health and human services system. In their August 2004 Final Report, Task Force members concluded "that fundamental and immediate improvements are required if the region is to rise to the challenge of meeting the human service needs of its residents, now and in the future." [To download the report, go to: www.metrokc.gov/exec/tfrhsf] The Task Force Report specifically referenced the Committee to End Homelessness in King County as the "principal region-wide forum to overSee a homeless response." The report also included two recommendations that are pertinent to the goal of ending homelessness in King County. It calls for: . An overarching administrative infrastructure-a Regional Human Services Board-to organize . an ongoing planning function that convenes aU funders . A new voter-approved initiative to create a revenue source that is dedicated to human services ' funding. The Committee to End Homelessness in King County believes that the establishment of a new source of revenue in the county is essential to the full implementation of this plan and, therefore, is committed to working to create such a mechanism within the next three yeap>. Measuring Success and Reporting Outcomes Central to the role of the Governing Board and Interagency Council will be the measuring ,and reporting of achievements along the WliY towards ending ~omelessness in King County. The Interagency Council will be charged with reviewing data and, with guidance from the Governing Board. will draw upon these data to report back to the community on achievements and outcomes. Specific charges to the Interagency Council regarding data and outcomes include: . Assist in the implementation of the Safe Harbors homeless management information system and develop the capability to integrate its data with that captured by service sYstems, including health, mental health, juvenile and adult justice, fo~r care, chemical dependency treatment, Veterans Mfairs, TANF, and social welfare programs . . Develop a street count metJlOdology ~o identifY the number of people who are not counted among the people in the HMIS system . A Roof Over Every Bed in King Counly Our Community's Ten-Year plan to End Homelessness Page 36 -- -------------- . In addition to indicators mandated by the u.s. Department of Housing aild Urban Development for HMJS implementation, develop additional local indicators that will help the . community track progress towards the goal of ending homelessness in King County . Develop consistent goals for use by programs countywide; provide regular-monthly or quarterly-reports to the Governing Board, Interagency Council, and other stakeholders on the utilization of services, change in incidence of homeless, sureessful placements in housing, and other analysis of homeless trends in the county . Identify chronically homeless persons served by numerous systems and analyze data regarding their housing and service utilization with an eye to improving the quality and appropriateness of services received and reducirig the time it takes to attain stable permanent housing . Monitor and report on reductions in homelessness over the next 10 y~rs. Building and SUstaining Political Will and Community SUpport Political will is an act or process of decision making that engages power and authority toward a stated end. It requires strong purpose and determination combined with the power of conscious and deliberate action. No, plan to end homelessness can succeed without the support of the local community-this includes reSid<:nts, people experiencing homelessneSs, elected officials, service providers, funders and others. This support begins by building our community's awareness of who experiences homelessness and why people become homeless and extends to people directing their philanthropy, votes, and voIuIiteerism in a focused way~ Specific iriitiatives aimed at building and sustaining political will and community support include: . Support and coordinate public policy work that will help end homeless neBS in King County: 0 Through the work of the Governing Board, Consumer Advisory Council, and Interagency . Council, target effective public policy changes 0 Engage conununities of color and their institutions and organizations, faith communities, business interests, small business owners, and elected officials as leaders in the effort to end homelessness 0 Actively support and collaborate with ongoing efforts to address the Wlderlying causes of homelessness-e.g., livable wage advocacy, anti-racism coalitions, and anti-violence activities-and create a subcommittee of the Interagency Council to coordinate this work . Implementa communication plan for increased public awareness of who experiences homelessness, its underlying causes, and how concerned citizens can help to end homelessness in King County. 0 Create and enact a media campaign to educate the public on the issue of homelessness 0 Measure public perception of homelessness via a public opinion survey . 0 Inform residents of cities, neighborhoods, and towns throughout the county of the location and range of services that is available at their local point-of-access service center and encourage volunteerism in ending homelessness at the neighborhood! community level. . A Roof Over Every Bed in King County Our Community's Ten~Year Plan to End Homelessness Page 37 - Chapter 8 . Concluding Stateme~t There is a role in, ending homelessness for, everyone who lives in King County. Each of us can, and will, find a way-great or small-to contribute our time, money, or good-thinking over the next decade as we eliminate the need for tent cities and encampments and provide safe. appropriate, and affordable housing for every man, woman, and child in King County. The Governing Board and Interagency Council will be calling for dramatic changes in our approach to preventing homelessness and delivering housing and services to those who experience homelessness. Our Community's Ten- Year Plan to End Hamelessness outlines specific actions that will enable our communities to: . End homelessness, not manage it . Create a new leadership structure that facilitates discussion and collaboration among funders, government agencies, housing and service providers, homeless persons, advocates, and community volunteers to help assure a unified and targeted approach to ending homelessness in King County . Implement practices that research has shown to be particularly effective and promising . Focus resources on preventing homelessness and im~ediately_ housing those who do experience homelessness, prioritizing a "housing first" approach that removes barriers to housing and provides on-site services that engage and support individuals to maintain their health and housing stability - . Ensure a fully coordinated countywide response at both the client and system level through networking enhanced community-based service sites that offer local access throughout the county to comprehensive assessment, referral, and a range of culturally competent services . . Increase significantly the housing options that are affordable, available, and appropriate to meet the needs of homeless individuals, families, and youth . Transform the mY.I'iad of publicly funded programs that provide services. housing, and income supports to poor people to make them more ~ccessible, relevant, and appropriate for people who are homeless or at risk of homelessness . Bolster the capacity and responsibility of these service systems for collaborative planning, financing, and delivery of housing and support services for clients reentering tile community from public institutioris . Establish clear measures to identify needs and assure accountability for outcomeS and reward providers who effectively serve those individuals and families with high levels of need. This plan is just a starting point-a conununity-wide effort to organize our resources and direct them to implementing effective solutions. It is a housing and human services undertaking of unprecedented proportions. As we learn more' about the dYIl-ainics of homelessness today and implement successful strategies to meet the broad needs that have been identified, we will map our successes and chart new directions. We will succeed in ensuring a roof over every bed in King County. .v "Despite what pessimists say, homelessness is not a given, and we should never surrender to hopelessness. If our community Is to be truiy strengthened, we must end homelessness and not merely manag~ It. /I Dan BrettJer CEO, Car Toys Inc. . A Roof Over EvelY Bed in King County Our Community's Ten-Year Plan to End Homelessness Page 38 MEETING DATE: March 7, 2006 ITEM# 5b_~ .,'_.,..._....,-_._"~._----_._..,,. ,.._..._-~,-..,~~~_.~.~.__..,~,.""...__...-.._~,,_..,----- ....._....,......".".,.-,.~,~....-..__._.~_.~.._--------- ,~----_._.._......_-_.__._--_._---_._----_.._--_.....-.-.--.--- . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: COUNCIL RETREAT FOLLOW UP: UPDATED VISION, MISSION AND GOALS STATEMENTS ~~~~.~_____~~.~~~..u.".'._."'r .~~~....'y....n....__.._._._..__.__..._______.~M.M..UY.'.R._..............,'~_'...............~.._.M.U ~_W_.M......~~..~~~~~.~_~,....~..,_~..._..._...,"''''".,,',..........,,..^""~,.,.,.. 'm__..."._,,_~,._~..,,~~. CATEGORY: BUDGET IMPACT: tz1 CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION D PUBLIC HEARING Expenditu,re Amt.: $ D CITY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ ATTAc'jiMENTs~l~--"Redlined-~~py oftheVision,-Mis~~~(rG~alsSbte~ents~--'-'------'------------ ..........-.--.--.....-...-..--.- 2. February 28,2006 Memorandum to the Finance, Human Services and Regional Affairs Committee SUMMARY IBACKGROUND-:---Ai-ihe-Jan~~ry--2iL-i006R'etr~;rt:-Co~ncil~e;ie-;-ed anddiscusse(r;-draftC-ity'Visio~Missioo- and Goals and directed staff to: a) review the changes to ensure that the words flow smoothly; and b) incorporate regional and local collaboration into a sixth goal for Council to consider. Management Team reviewed the statements, made some wording changes, and drafted language for local and regional collaboration for Council to consider. At its regular meeting on February 28, 2006, the Finance, Human Services and Regional Affairs Committee reviewed the .ated statements and the changes made to them. The Committee directed staffto provide a redlined version of the changes so at Council would easily be able to track which changes had been made. Staff has attached the red lined version to this Agenda Bill. _.___...._,...._........._.~.,.., ",.".''''.y...".~"".",.~,.,..",...w.".'w,_.~__.._._.__~~.~.....,~..,.,"""'~"''',........_.. ............... _ -...- . .............-............_..-.-......-.,......,"".~".........,......~.~..~~~~...........---~..~,....-.._..-.----.-.--...--.----...-.....,-..~......-~-....., ...............'........."...........,..-...... CITY COUNCIL COMMITTEE RECOMMENDATION: At its regular meeting on February 28,2006 the Finance, Human Services and Regional Affairs Committee forwarded the revised Vision, Mission and Goals Statements for adoption at the March 7, 2006 City Council Meeting. _.___._'m..._.~~r"~~.~.__________~~~.._.___.n_"n'"""'..,~...-..--...---_.__....__.__..._.._._......_....,._,_~,~.,..,..".......~..~..~,...~..~,,,.,,-,~----._.._........~-~.~...............-_._~_._.~~,..~.~...~~.~~....~~~~..~---.~...._-.~.-...-----....----.... .....--.........-,-... -..._.......,.-...-.-..~.-- PROPOSED MOTION: "I move ado tion of the revised Visio Mission and Goals Statements," _____..__._.___......"......"""n.._"..~""..._,,________~....~~....~~~.....,,~- -----..''''--,..,-.....----...,-.... --.-----.,........-.,...-'''''-,- ,-' ". .....,......--. CITY MANAGER APPRO V AL: -..-... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) "-~ COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1ST d' _ rea 109 D T ABI~EDIDEFERRED/NO ACTION Enactment reading D MOVED TO SECOND READING (ordinances onM ORDINANCE # .w..,....'-" -- RESOLUTION # _,._~~~.~~~_,_~...~M"~ ,,'~'_W UPDATED DRAFT SUMMARY VISION!MISSION AND GOALS WITH COUNCIL CHANGE (BOLD) . and Management Team Edits (italic) Vision: Federal Way is a ssfc attractive community known for its cultural diversity, sndvibr-mu attractive parks, safe neighborhoods, and vibrant business centers. Mission: The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure, and managing growth. Goals: . Integrate the public safety strategy into all facets of city operations, building on a strong conununity based approach. . Create a multi-use urban city center that is pedestrian friendly, linked to neighborhoods and parks, and servers as the social and economic hub ofthe city. . . Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high quality office and retail business. . T..lfJdatc Maintain the capital facilities plan and provide financing options for transpiration and surface water improvements, parks, reaction, cultural arts and public facilities. . Ensure a responsive service culture within the city organization where employees listen carefully, . I treat citizens and each other respectfully and solve problems creatively, efficiently, and proactively. . Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources, Values: . Service . Pride . Integrity . Responsibility . Innovation . Teamwork . k:\finance\counciJ\retreat\council revised vision.doc CITY OF FEDERAL WAY . MEMORANDUM ..-... Date: February 21, 2006 To: Finance. Human Services, and Regional Affairs Committee From: lwen Wang, Management Services D~' Via: Derek Matheson, Interim City Manag Subject: Council Retreat Follow Up: Updated Vision. Mission, and Goals Statements Poucy OUESTION: Should the City Council adopt an updated vision, mission, and goals? BACKGROUND: At the January 28th retreat, Council reviewed and discussed a draft City Vision Mission and Goals and directed staff to: a) review the changes to ensure that the words flow smoothly; and b) incorporate regional and local collaboration into a sixth goal for Council to consider. Management Team reviewed and made some wording changes and drafted language for local and regional collaboration for Council to consider. The following is revised version of the vision/ mission/goals. . Vision: Federal Way is a community known for its cultural diversity, attractive parks, safe neighborhoods, and vibrant business centers. Mission: The City of Federal Way is responsive, innovative and fiscally responsible in delivering quality services, promoting economic development, improving infrastructure and managing growth. Goals: . Integrate the public safety strategy into all facets of City operations, building on a strong community-based approach. . Create a multi-use, urban city center that is pedestrian friendly, linked to neighborhoods and parks, and serves as the social and economic hub of the City. 0 Establish Federal Way as an economic leader and job center in South King County by attracting a regional market for high-quality office and retail business. . Maintain the capital facilities plan and provide financing options for transportation and surface water improvements, parks, recreation, cultural arts, and public facilities. 0 Ensure a responsive service culture within the City organization where employees listen carefully, treat citizens and each other respectfully, and solve problems creatively, efficiently and proactively. . Position Federal Way as a regional leader by working collaboratively with other local and regional jurisdictions in order to leverage resources, . J \,). - \ OPTIONS: 1. Review and revise the statements as desired and forward them to full Council for adoption at the . March 7 Council meeting. 2. Direct staff to refine the statements as desired and present the final draft statements to full Council for consideration and adoption at the March 7 Council meeting. STAFF RECOMMENDATION: Staff recommends Option 1. FHSRAC COMMITTEE AmON: Committee recommends Option ~. ApPROVAL OF COMMITTEE AcnON: Absent - Excused jaCk Dove . . '\.\,~~ ---.--... M KK'fJNG DATE: March 7, 2006 JTEM# 0\ _............ __..._.._..~ .........._........."..,............"". ". ......n..._ ....................._~...... .. ... ."."",. .. ......... ........._...._._ .....__......_..._..._. .,.",.................y.".. ........................................,............ .......... ..............._m.~....'...'.m.__ ..............__ ........"...._..._ ............_._._.....__.........._... ......._......_........~...".. ...... ..,........'m~."..... . CITY OF FEDERAL WAY City Council AGENDA BILL ~ "- , . ~ -- " . .~ ~ ... , SlJHJli:Cf: Lakota and Sacajawea Parks Master Plan . ......_........_....~....~....., ",."''''.........,'''..'''...... ......-..... .,-....--...-... . . . . ...-- ...........................-- .........................................................-- .............- . .._~.._-, ......-.-., .,.,....-.-.-.-.....--.-....-.,...,.-....., ....-...---...-- CATEGORY: JHJDGET IMI)ACT: ~ CONSlf,NT 0 ORDINANCE AmOllnt Budgeted: $ 0 mi~SOI JUTJ ON 0 PUBLIC HEARING Expenditure Amt.: $ 0 CITY COlJNCIL BlJSINESS 0 OTH 1m, Contingency Req'd: $ .... .... .......,...,."... . .......... .,........._.........._. ._............~....,.. " .. ......._.._........_......._.._ ............__._....._._.._...._...._._.......__...... ...........~...,... ,....,...."....,.....,.."...."''''....''''''".'''ft,..".,..............,. .,..."",..",."""",,,.... "."'."..,............_..___.._.........____..........._...._ .................,.... ..,.........~..~.......,~....~.....~.............u..._...... ""."".u........"'.._ ATTACH M KNTS: Committee action form dated February 6, 2006; Lakota and Sacajawea Parks Master Plan; Summmary ofthe master plann document _.._._..._. .."'.."'.....,.'..__..n......._............_...._........" ".",,,,,'" ..,..,....___........_............_..._._...... " "" ",.""""""''''''''''''',,..,,'''''.,..._...,....._...,,~, ",,,,,,,,,,,~.",",,..,,,... pm""""""....".....""'",,..... ........,."""',,. """."".."'................. .......... ........ ..............."....." .........--....".~..,...-----...- SUMMARY/BACKGROUND: The Parks, Recreation and Cultural Services Department hired the fil1TIS of MacLeod Reckord and PACE Engineers to prepare master plans for the redevelopment of Lakota and Sacajawea Parks, The Parks were built in the 1 960s and] 970s and are both heavily used for athletic practices and competition. Thjey are now experiencing the multiple effects of age and poor drainings, and no longer meet the expectations of the public and sports community. . preparing the master plans the staff and consultants met several times with the public, Parks Commission and Federal Way Public Schools representatives concerning their needs and their observations about the existing facilities. The master plans are intended to guide the next phases, which include schematic and detailed de,sign, ----....--...-..........-...... . ,.......... ..,........,.,-_....... ...-....-.- .............- ......................-........-- ...--.. ,...,...... . ............"...,-"...~~".~~.._.,................,..."..,.,...........,..,.....,._-.~.~~_._.~~~--,._...,...~,.._........_......-..-. .......,._..~..~~_.. ."",., ,.""" ",.,....",.""" ""',.""""'""""",.,'~"""'~...."..,.,, """,..".",,,,"~,~, CITY COUNCIL COMMITTltE RECOMMRNDATJON: Move to adopt the Lakota and Sacajawea Park Master Plan and place this item before Council on March 7, 2006, .....".~.............,...,... ,..,."."'..-.....-...........--.....---.--............. ..,.,,,........."'..."'........."..,,,, ...............-....----..--- .......................-.....-.--......-...........-.-.-.-....--..-...---, ... ..... --......-....., ..,.....-.........-....,....-,- ............._.......__......_.......__._._..__._--~._._....._--_.- PROPOSE)) MOTION: __..._..._......_........._......_......_._....... .. ......... "".un"........."'......, ......... .................._........____ CJTY MANAGEl{ Al'I)]{OVAL: ------. ..--.-. -.... ... -". --.---- .-.---.----.-"'..-. .-. :-~~~~=.=:-- ---""..--...- --------.----- -... ---.-...--.-..-..-."..".. (BHLOW TO Eli: COMPLHl1W BY CITY CLERI(S OJrr7CE) - . , . -. _ . .w. .' W~ . _.... ,., - ........... .~,- . .........>~ . -:.;::"'- .-. COUNCJL ACTlON: 0 A P})ROVED COUNCIL HILL # 0 ST ~~-~.~.~--~ ,_.,-~- ))ENJ)tl) 1 reading 0 TAHUf,])IJ)EFERREI)/NO ACTJON Knactment reading . MOVED TO SECOND ]{EA])]NG (ordinances only) ORDINANCE # -----.-..-...----.--."-.,,..- RESOLUTION # REVlstl)-~ 65/10/2001 -~,. ~- - -.-.-----.-------...----- ...-..--.----.---..--.... -..-."".--..--.- CITY OF FEDERAL WAY . PARKS, RECREATION AND PUBLIC SAFETY COMMITTEE STAFF REPORT ----- ...,---.--..-.,. DATE: February 6,2006 TO: Parks, Recreation & Public Safety Committee VIA: Derek Matheson, Interim City Manager~ FROM: B Sanders, Park Planning & Development Coordinator SUBJECT: Lakota and Sacajawea Parks Master Plan --, Policy Question Should the Council adopt the Master Plan as prepared for Lakota and Sacajawea Parks? Background The Parks, Recreation and Cultural Services Department hired the firms ofMaeLcod Reekord and PACE Engineers to prepare master plans for the redevelopment of Lakota and Sacajawea Parks. These arc parks that were transferred from King County to the City of Federal Way when . it incorporated. The parks were built in the I 960s and 1 970s and are both heavily used for athletic practices and competition. They are now experiencing the multiple effects of age and poor drainage, and no longer meet the expectations ofthe public and sports community. These parks serve a dual purpose: they arc public parks, and they also provide the athletic facilities for the adjacent middle schools. In preparing the master plans the staff and consultants met several times with the public, the Parks Commission, and Federal Way Public Schools representatives concerning their needs and their observations about the existing park and facilities. After public review of several alternatives, and development and review of additional alternatives, final master plans were devcIoped that satisfied all parties. The consultant team was asked to prepare the master plans using the fo]]owing guidance: . maintain the existing number of athletic fields if possible, and address inadequate ficId SIze; . use artificial turf for some of the fields, and upgraded design techniques and drainage for all fields; . provide additional or improved parking; . provide other recreational facilities in addition to sports fields, such as walking trails, playgrounds and picnic shelters . improve the appearance of each property, so that it feels morc "parklike." The selected master plans meet these requirements. Initia]]y it was believed that a rehab ofthe . ] . existing facilities might be sufficient. However, after examining the sites in detail and hearing from many of the users it was concluded that both parks are beyond their useful life, and that a master plan for the future would need to include major redevelopment efforts. At Lakota Park the entire park property is envisioned as completely redeveloped, including a revised layout of the fields, With the recent addition of 12 more acres to Lakota Park, this is a substantial size park to develop. The layout at Sacajawea Park would remain more similar to its current layout. It has an artificial turf soccer field that was installed a few years ago, and it would remain in place, though the track around it would be replaced with new drainage and a rubberized surface, The ball fields would also remain in their present position, though resized and reconfigured for a better layout, and completely rebuilt to deal with extensive drainage problems. The master plans are intended to guide the next phases, which include schematic and detailed design. Many details not developed at this level will be more fully explored and developed at that time, including potential phasing to address the high costs ofthese projects, Staff will continue working with the School District to ensure that layouts and design of the two properties are suitable to both parties. A summary of the master plan document is attached to this staff report. Options . 1. Adopt the master plans as prepared. 2. Request revisions to the master plans. Staff recommendati on Staff recommends Council adopt the Lakota and Sacajawea Park Master Plan and place this item before Council on March 7,2006. Committee recommendation Forward option ~ to the full City Council for approval on March 7, 2006. API)ROV AL OF COMMITTEE ~~e . 2 EXECUTIVE SUMMARY . Plans for the development of Lakota and Sacajawea Parks were launched in early 2004 when the City of Federal Way retained MacLeod Reckord to evaluate the sites and create a Master Plan for future use of the properties. Programming needs were assessed to ensure all ideas and concerns relevant to this planning process were addressed, The complex relationships between natural site characteristics such as topography and vegetation, built features, aesthetic features, access and parking, adjacent and on-site land uses, inter-local agreements with the school district, and regulatory restrictions all play important roles in the master planning process. In addition, meetings with the City staff, the Parks Commission, the School District, and public mcctings with community mcmbcrs provided crucial input in the evolution ofthe Final Master Plan, The Final Master Plans for Lakota and Sacajawea Parks accommodate a variety of users. Both plans include public gathering areas, athletic events, a multi-usc path systcm, parking, restrooms, a basketball court, family picnic areas, children's play areas, and meadows and wooded areas that may be used for a variety of informal activities. Sacajawea Park is unique in its provision of tennis courts, The Lakota Park plan offers volleyball courts and viewing platforms into the large wetland on the south half of the property. The design process and plans are presented in the following master plan report. INTRODUCTION The City of Federal Way acknowledges the need for long term planning to meet the increasing demands for community recreation facilities as well as passive use areas. The firm MacLeod Reekord was retained in early 2004 to evaluate the existing Lakota and Sacajawea Park sites and to dcvelop a master plan for their future use as community parks with athletic facilities to be shared with the Federal Way Schoo] . District and local athletic clubs, The purpose of this report is to describe the master planning process, make recommendations for each of the sites, estimate probable costs and suggest potential construction phasing for the various master plan elements, BACKGROUND The City of Federa] Way was incorporated in February of 1990. Prior to that time King County managed both Lakota and Sacajawea Parks. The City of Federal Way Comprehensivc Plan (rev, 2002) identifies Lakota and Sacajawea Parks as Community Parks. The City has entered into inter-local agreements with the School District to jointly maintain and operate recreational facilities at both park sites. The Park Capita] Improvements Program identifies a need for $5.] million for improvements to Lakota Park beginning in 2007. Previous studies of Lakota Park include alternative concepts for athletic facility redevelopment on the north side of the site and a wetland delineation and cvaluation report for the parcel to the west and south ofthe fire station. At this time the Schoo] District has entered into an agrcement to sell the land to the west and south of the Fire Station to the Fire District. Tbe Schoo] District plans to build a new schoo] on their property within the next 15 years, The City recently acquired a +/- 12.4 acre parcel ofland, primarily wetland, which now constitutes the south half ofthe park site, The Park Capital Improvemcnts Program identifies a need for $1 million for improvcments to Sacajawca Park beginning in 2007. Previous studies of Sacajawea Park include alternative concepts for athletic facility redevelopment. The local little league organization constructed two fields at the south side of the schoo] site for shared use with the School District. The easternmost field partially ovcr]aps Sacajawea . Park property, Lakota and Sacajawea Parks Master Plan 1 . PROJECT SITES LAKOTA PARK Lakota Park is a +/-40,6 acre community park located in north central Federal Way. The park is bordered to the north by Dash Point Road and to the east by 21st Avenue SW, The +/- 13.4 acre Lakota Middle School property abuts the park to the west. The Fire District recently acquired property from the School District to the north of the school site and abutting the northeast corner of the park property. Residential properties border the site to the south and southwest. The current park design reinforces its image as a part of the Lakota Middle School grounds rather than a separate public facility. . " 1 . . .. . Lakota and Sacajawea Parks Master Plan 2 , SACAJAWEA PARK . Sacajawea Park is a +/-] 8,3 acre Community Park locatcd in north east Federal Way, Dash Point Road borders the park to the north and 16th Avenue S, to the west. Residential property and the First Baptist Church are adjacent to the south side of the park, and the +/-13.0 acre Sacajawea Middle School abuts the park to the east. The park appears to bc a part of the Sacajawea school grounds rather than a separate public facility, . . Lakota and Sacajawea Parks Master Plan 3 . DESIGN PROGRAM A thorough assessment of programming needs was necessary to ensure that all ideas and concerns relevant to the Lakota and Sacajawea Park master plans were addressed, Meetings and interviews with City staff, the Parks Com- mission and the School District, and public meetings with community members provided a basis for the final mas- ter plan program for each park. PUBLIC INPUT A total offour public meetings were held betwecn April 2004 through March 2005, two meetings for each park. The purpose of the initial two meetings was to gather additional background data on the sites from the local resi- dents, to listen to their conccrns and interests regarding thc park sites, and to discuss potential sitc programming, The purposc ofthe second two meetings was to present some alternative ideas for the site design for each park and to reccive feedback and additional infonnation from the community. The final master plans were first pre- sented to the City Council Parks Committee on October] 0, 2005. They were presented to the full City Council on October] 8,2005. . . Lakota and Sacajawoa Parks Master Plan 14 FINAL MASTER PLANS . The Final Master Plans for Lakota and Sacajawea Parks evolved from the Final Schematic Alternatives based upon public, City and Parks Commission input on September], 2005, The Parks Commission moved to forward the Final Master Plan to the City Council with the following added concerns, At Lakota the Commission noted: J. The existing stormwater facility at the west side of the playfields is retaining water when it should not be, 2, There may not be enough demand for the two volleyball courts, Alternative activities should be considered in their place such as tennis courts, informal lawn space, or a small amphitheater, 3, Provide low fencing around thc play areas (this was indicated in the cost cstimate), At the Sacajawca Park the Commission noted: J. Providc a larger restroom at the baseball/softball track area, 2, Thc City has a 5 ycar lease agreement with Qwest. The leasc agreement was negotiated 2 to 3 ycars ago, The Qwcst cquipment could not bc movcd at Qwest expense until (he lease agreement has expired, 3, A workablc joint agrecment should be ncgotiated with School and Little League organization for their part of the park property. FINAL MASTER PLAN FOR LAKOTA PARK Traffic, Parking and Access New parking lots accommodate a total of 255 autos on park property, 134 autos on school district property, and 10 busses. These lots replace +/-48 auto spaces on park property, +/- 120 auto spaces on school district property, and +/-] 0 bus spaces, Existing vehicular access points to the site are maintained in their current locations as rec- ommendcd by the City's traffic engineers. Turning movements at the north entrance, across from SW 3 14th Street, . are restricted to right in/right out only, A vehicular connection is maintained between this entrance and ] 4th Ave- nue SW (Adalaide Road), One vehicular entrance is added opposite SW 316th Street. Accessible parking and ac- cess are provided to all site facilities. ' Active and Passive Recreation Facilities The final concept plan for Lakota Park maximizes development of athletic facilities on the north side ofthe site, and emphasizes passive recreational activities on the south side of the site, New synthetic turf outfields and lighting allow for maximum scheduling of the baseball field and softball fields, One baseball and two softball games may be played simultaneously. The softball infields are constructed with col- ored synthetic turf to allow overlap of soccer fields with the infield areas, Two regulation size soccer fields fit into the baseball/softball outfield area, One full size soccer field may overlap the baseball outfield in two alternative directions which reduces wear on the turf at the goals. New bleachers are situated at the backstops, and also at the south side of the field for viewing soccer games, The existing track is relocated and expanded to 8 lanes with ncw synthetic surfacing. The track and field events, and the football/soccer field are convenient to the school for shared use, and are ideally oriented in a north-south direction. The artificial turf field is lighted to allow more intensive scheduling. A wall is required along the east side of the track to retain the steep slope there, Bleachers are built into the slope, A public gathering area, a children's play area, a restroom and a basketball court border the north side of the site, A trellis structure accents the gathering area, This area is easily monitored from Dash Point Road and the parking lots. The existing pickleball courts and practice field are maintained in their current location south of the schoo] build- . Lakota and Sacajawea Parks Master Plan 40 ing, An office and storage facility for the Hawks, and a restroom are added adjacent to the existing school gym, . Development at tl1e SE corner of the site includes parking, a restroom, sand volleyball courts, a children's play area, a picnic shelter, and trails, Accessible exercise stations are located along a woodland path close to the park- ing lot. A soft surface loop trail surrounds the existing large wetland, Three platforms with informational signage provide views into the wetland. Additional information for points of interest will be provided along the loop trail. Wetland restoration and enhancement in the large wetland will mitigate impacts on the small wetlands on the north side of the site, Storm Drainage, Sewer and Water Lakota Park and the adjacent Middle School will have separate storm drainage systems, The Park project will add about 2.9 acres of new proposed impervious surfaces, The Park improvements will require storm water detention and water treatment facilities, The southwest corner of the site is divided from the main park site by a wetland. As such, storm water facilities will be provided to the southwest corner area separately, An underground detention vault will be utilized in the southwest corner to hold approximately 16,500 cubic feet of storm water and release the water to match existing flows. The redeveloped parking lot located on the west side of the main park site is approximately the same elevation of the ball fields and track, The parking lot drainage will be routed around the main park's detention facility and considered bypass, Water treatment will be provided for both the southwest corner and the west end redeveloped parking before it enters the existing storm drainage system, A biofiltration swale will he utilized and will be located between the southwest comer and west end parking lot and run for ap- proximately 250 feet and discharged to an existing catch basin located just south of the ball fields, The central park area will use an underground detention vault and will hold approximately 10,000 cubic feet of storm water and release the water to match existing flows, This area consists mainly of ball field use not subject to frequent vehicle use, . The east end of the park will add approximately 1.5 acres of new impervious surface, A detention vault of ap~ proximately 25,000 cubic feet and water treatment volume of approximately 8,000 cubic feet will be required to mitigate for the improvements, Catch basins shall be utilized throughout the entire park site to collect runoff generated in the parking lots as well as from the under drainage systems to be installed at the play areas and all of the various ball fields, A trench drain will be installed at the basketbal1 court and routed to the detention vault via the tight lined cateh basin sys- tem. The area used in calculations for the modifications to the Middle School is approximately 8,8 acres, which in- cludes the building roof area, the area of the surrounding parking lot and fire access, and the parking lot at the north end of the school site, The Middle School improvements will require a storm water treatment vault of ap- proximately 25,000 cubic feet. Catch basins shall be utilized throughout the Middle School parking area and collect runoff generated from the parking area and existing roof drains from the building, The conveyance system will route runoff through tl1e stormwater treatment vault. The treated storm water will discharge north to an existing catch basin along SW Dash Point Rd. All underground detention facilities are sized for a Level Two Flow Control analysis as specified by the KCSWDM (King County Surface Water Design Manual). All storm water from both the Park site and Middle School site will be conveyed north towards S,W, Dash Point Rd and exit into Lakota Creek. Sewer service will be provided for the two proposed restrooms and water fountains located on the Lakota Park site and the proposed restroom adjacent to the Middle School building. The Park restrooms will require two con- nections, one along S, W. Dash Point Rd, and the other along 21 sl Avenue S. W. The other restroom is located adja- . Lakota and Sacajawea Parks Master Plan 41 cent to the Middle School building and will connect to the existing Middle School system, . Water service will be provided to the two proposed restrooms and water fountains located on the Lakota Park site and one proposed restroom adjacent to the Middle School through a I" polyethylene service line, It is assumed that water fountains will be located at or near the restrooms. The Lakota Park restrooms will require two connec- tions, one along S.W, Dash Point Rd, and the other along 21s1 Avenue S,W, which both will require new water meters. The restroom located adjacent to the Middle School will connect to the existing Middle School system, Frontage Improvements Frontage improvements will be made along SW 312lh St, SW Dash Point Rd, and 2]SI Avenue SW. The assump- tion is made that improvements will only be made on the side of the street adjacent to the site and the existing as- phalt road is in good enough condition to remain, Frontage improvement costs were converted into a unit cost per linear foot for ease in preparing the cost estimate, WeJ)head Protection There are three primary zones of wellhead protection and are defined using a time of travel of groundwater crite- ria, The three principle zones are I-year, 5-year, and I O-year time of travel factors, Parcels within wellhead pro-- tection areas are identified and ranked according to their land use, location within the well's capture zone, and possible susceptibility to contamination, Parcels are then ranked into three classifications for potential to cause wellhead contamination, low risk, medium risk, and high risk parcels. Lakota Park falls into the I O-year capture zone for wel] tn of the Lakehaven Water District system, per figure MAP IX-3 of the City of Federal Way Comprehensive Plan, Lakota Park would likely faIl into a medium risk par- cel because of the possible use of fertilizers on the fields, Without the use of fertilizers, Lakota Park would most likely be considered a low risk parcel. Lakota Park is not located within any of Lakehaven'8 other 12 weIls princi- ple zones that provide drinking water to the area, . . Lakota and Sacajawea Parks Master Plan 42 . ,~~~::~.,- .........._,,~.- "'>"~::"l..._.., .......- ...............~-_., ,"', /i ~.J I ~ r~""" 1 ,..-- I',~ L---,,_ j ~.J. ..) ~_. "'" I: , ., -~:;~ JJ 1 // ,[7/(' J ~ I r U '''? . C " ~i) _ . ... . i\~;\f ;:"'~il Hi. o ";"j' I i ~!i, " " ~I', ' .~.. \ I; F I \ \ I " '\ \ . I' \~J iP I [' :II!' CJ ;;". - ' r--' ,..1, - "1 -..~ -~ '-------, . I ., l - , , . _.- ! Ii' :--'" L~! :_! c=J ~ . C-1 ~~~~f~-r','~:'r':::i~~~_'::;~;:;~-~~=~:=~).:~~:' .:=~,~ -,tJ --- I x ,r"'] f --, C:J C--'l n", .1 f:iJ ! ~ .____-1 - L....! i I if i ~ ($ Ii SEPJt:MDUt :KI05 CITY OF FEDERAL WAY IN COOPERATION WITH FEDERAL WAY SCHOOL DISTRICT III LAKOTA PARK MASTER PLAN - FINAL CONCEPT .. . Lakota and Sacajawea Parks Master Plan 43 :1 . I I 1 I LAKOTA PAAK MASTER PLAN PASSIVE RECREATION AREA . " ; , . -----[ii.~ I I . . '... J I f ... '" I .....:...._~ft .... . - ~ . ~ .. .. LAKOTA PARK MASTER PLAN GATHERING AND SPECTATOR AREA . Lakota and Sacajawea Parks Master Plan 44 . FINAL MASTER PLAN FOR SACAJAWEA J>ARK Traffic, Parking and Access New parking lots accommodate a total of 2 17 autos and 16 busses on both school district and park properties, These lots replace +/-177 existing auto spaces and 18 bus spaces, Paved service/fire access is provided around the south and east sides of the schoo] building, Existing vehicular access points to the site are maintained in their cur- rent locations as recommended by the City's traffic engineers, A vehicular entrance is added near the south-east comer of the site, Accessib]e parking and access are provided to all site facilities, Activc and Passive Recreation Facilities The final concept plan for Sacajawea Park proposes modest changes to the locations of the existing athletic facili- ties and adds passive recreation a] uses to the SE comer of the park. The existing track is expanded to 8 lanes with new synthetic surfacing, and maintains it's current position in order to preserve the existing artificial turf footba]l/soccer field, A combined long jump/pole vault with synthetic run- ways is located to the north ofthe track. A synthetic surfaced high jump fan and a shot put fan surrounded by arti- ficia] turf are located in the track "D"s. The track, field events and football field are all lighted. Severa] retaining walls are located between the track and the baseball/softball fields due to the steep slope and ac- cessibility requirements there, The track bleachers are set into the hillside, An accessible axial pedestrian pathway that doubles as an emergency vehicle accesS road divides the track from the baseball/softball fields. A large public gathering space overlooks the ball fields and track, and acts as a "knuckle" where the pedestrian path turns toward the main parking lot. A trellis structure accents thc gathering area, A restroom is conveniently situated close to the spectator areas for the track and play fields, Storage facilities are provided for both the track and baseball/softball . areas, A fenced storage and utility area is located at the east side of the school building, Ten picklebaJl courts and a basketball court are in an easily monitored location close to the school building and parking, The existing baseball and softball field locations have been rotated so their outfields no longer overlap, and are moved slightly to the south to allow space for the emergency access/pedestrian pathway between the track and fields, The new baseball/soccer fields are lighted and have artificial turfto allow more intense scheduling of those fields, One full size soccer field may overlap the baseball outfield in two alternative directions which reduces wear on the turf at the goals, A large retaining wall is necessary at the south and northwest edges of the baseball outfield due to the steep slopes there, The softball field is ideally oriented in a south-easterly direction and has an under-drained, irrigated natura] turf outfield. Games may be viewed from the bleachers located at the backstops, from adjacent sloped lawn areas, or from the public gathering area at the northwest corner ofthe baseball/soccer field. The existing Qwest equipment is relocated to allow for a full 200 foot softball outfield, The Little League fields are redeveloped close to their existing location, The fields have under-drained, irrigated natural turf outfields, Adequate space between them allows for dugouts, bleachers and pedestrian access to the outfields, A children's play area, four tennis courts, a restroom, parking, and a picnic area occupy the SE corner of the park close to 1161h A venue, These uses are intended to improve safety by increasing activity and allowing better moni- toring of that area, Visibility into the SE part of the park is improved with selective removal of existing vegetation and trimming tree branches up, Storm Drainage, Sewer and Water Sacajawea Park and the adjacent Midd]e Schoo] will have separate storm drainage systems. The Park project will add about 2.3 acres of new proposed impervious surfaces, The football field located on the north side ofthe Park sits in a depression, thus flows from this area cannot be routed into the main Park storm drainage system and will . need to be considered bypass, The Park improvements will require storm water detention and water treatment fa- Lakota and Sacajawea Parks Master Plan 45 cilities. An underground detention vault will be utilized to hold approximately 60,000 cubic feet of storm water . and release the water to match existing flows, This facility is sized for a Level Two Flow Control analysis as specified by the KCSWDM (King County Surface Water Design Manual), Water treatment will be provided through a biofiltration swale that will be located downstream of the detention vault and run along the north side of the football field for approximately 250 feet and discharged to SW Dash Point Rd, Catch basins shall be utili".cd throughout the Park site to collect runoff generated in the upper parking lot as well as from the under drainage systems to be installed at the play area and all of the various ball fields, Trench drains will be installed at the pickle ball courts, basketball courts and tennis courts and routed to the detention vault via the tight lined catch basin system, The proposed area used in calculations for the modifications to the Middle School is approximately 7.2 acres, which includes half of the building roof area and the area of the parking lot proposed for improvements, The amount of new proposed impervious surface is small enough that detention for the Middle School area can be negligible. Catch basins shall be utilized throughout the Middle School parking area and collect runoff generated from the parking area and existing roof drains from the building. The conveyance system will route runoff through a water quality vault of approximately 29,000 cubic feet to provide treatment. The treated stonn water will discharge north to SW Dash Point Rd, Sewer service will be provided for the three proposed restrooms and water fountains located on the Sacajawea Park site, The Park will require two connections along 160' A venue S. One sewer line and appurtenances will run approximately 900' between the soccer/footbalJ field and the baseball fields to serve two of the proposed rest- rooms. The other restroom is located on the south side ofthe Park site and will connect to the existing system with a 6" PVC side sewer line, Water service will be provided to the three proposed restrooms and water fountains located on the Sacajawea Park site through a I" polyethylene service line, It is assumed that water fountains will be located at or near the rest- . rooms, Water service lines will run parallel to the side sewer lines with proper separation and have two connec- tions along 16th A venue S and two new I" water meters, Frontage Improvements Frontage improvements will be made along SW 3120' St, SW Dash Point Rd, and 21st Avenue SW, The assump- tion is made that improvements will only be made on the side of the street adjacent to the site and the existing as- phalt road is in good enough condition to remain, Frontage improvement costs were converted into a unit cost per linear foot for ease in preparing the cost estimate. Wellhead Protection There are three primary zones of wellhead protection and are defined using a time of travel of groundwater crite- ria, The three principle zones are I-year, 5-year, and I O-year time of travel factors. Parcels within wellhead pro- tection areas are identified and ranked according to their land use, location within the well's capture zone, and possible susceptibility to contamination, Parcels are then ranked into three classifications for potential to cause wellhead contamination, low risk, medium risk, and high risk parcels, Sacajawea Park falls into the 1 OO-year capture zone for well #23 of the Lakehaven Water District system, per fig- ure MAP IX-5 of the City of Federal Way Comprehensive Plan, which is beyond the three principle zones. Saca- jawea Park is not located within any ofLakehaven's other 12 wells principle zones that provide drinking water to the area. . Lakota and Sacajawea Parks Master Plan 46 ~. 11 j ~ ~ ' ----------'c..... .""--- ...... . "m~ ...... ---- . - - [J r (it .... c.. LlJ o Z t;O ceO ti;...J 5<( 02 0_ ~u. · w 1 iz -JS ffic.. o ~a: ILlJ t::.... ~C/) ~<( ~:E ~~ 80: ~ct ~<( ~LlJ ~~ !!lW<( \5 0 -, ~ ~ <( ~ ~ 0 ~ ~ <( III u C/) 47 · ks Master Plan nd Sacajawea Par Lakota a . \ . " .. , . I SACAJAWEA PA PASSIVE Fl~~ASTER PLAN CREATION AREA t Lakota and Sac ' aJawea Parks M aster Plan 48 . COST ESTIMATES . SUMMARY ESTIMATES The total estimated construction costs for Lakota and Sacajawea Parks are compiled from building and site de- velopment costs of similar recent projects in the Puget Sound area, The cost estimates for each site were divided into three parts: "Park Property," "School Property," and "Street Right-of-Way," The division line between school and park estimates docs not always follow the property line, but rather follows the edges of distinct site elements as illustrated below, The division line for the right of way is located at the back of sidewalk, The esti- mates do not include state and local sales tax, design fees, maintenance after construction, wetland delineation, geotechnical investigations, or unknown subsurface conditions. Contractor's overhead and profit are included in the unit costs. The phasing will accomplish manageable project costs for each phase while maximizing cost ef- fectiveness and responsiveness to City priorities, Lakota Park Cost Summary Lakota costs are as follows: Park Property: $ 10,035,948,00 School Property: $ 2,059,202,00 Street ROW: $ 549.267.00 Total $ 12,644,4 I 7,00 The final cost estimate with a detailed description of each work item follows in the Appendix, . , " . ! , -......... i' II ~NM"~ !:flY OF FEDl1ML WA.V I>1COOPERA.TION \'/1m fEllEflAL WA.V SC'lOOl. DISTRICT II LAKOTA PARK MASTER PLAN - LIMITS OF ESTIMATES . Lakota and Sacajawea Parks Master Plan 49 Sacajawea Cost Summary . Sacajawea costs are as follows: Park Property: $ 7,692,532,00 School Property: $ 2,866,582,00 Street ROW: $ 482,880.00 Total $ 11,041,994,00 The final cost estimate with a detailed description of each work item follows in the Appendix, : ..- ~ ,to , l.."';'";"{ ~ :.' ~ :=...., .,.... ,'-~.':~,,~, , '''t:. :~;;':i:>' ,.. P!;S~~M.>; J ,,^' , / . " ,.,',",0. ~ ...,\ , -', ,. ~ ,~~ .,:../ '\.;:.: "}~ '""'" ".' - .,'.' 'r"" ., ,,' "".~"'!::....':;', '., ~,' ". -'.... ',~: , . "~'.il'~""'" .'C'. ..::f::;... ~~1.~~~ d ,; s.I!'fI'fl!,"DEA~ CITY OF FEDERAL WAY IN COOPERATION WITH FEDERAL WAY SCHOOL DISTAlCT II SACAJAWEA PARK MASTER PLAN - LIMITS OF ESTIMATES . Lakota and Sacajawea Parks Master Plan 50 MEETING DATE: \\f\OYCl'l1) l{;(jg ITEM# 6 ~- J __.___~y.~......n_.......".~.~~____________~~__"'~"'__'"''''.......,"_"""'''''''''~~~_,___._________~~.........~~_~_...............n.~."....~""~._...~.~.'y"..n"_'.y__"'yy,.y'"......_.._________....~~_...~..___.~.____...___..______._____~_.._..~m._..._.-.- . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Interlocal Agreement between the City of Federal Way and City ofTukwila for planning, funding and implementation ofthe Organizational Capacity Building Pilot Program ~.~.~.r~....._~~_'_~~_~""_""~_~~"""'~"'~'"~__"""""""'~_~~,~~,~--,-'.""-'"-~'-'''-----''' .,'....._..r_.n_.y"."......._.._..,..,...._~~_~.r_'__...~"..u...ft.~_.._....._~................ .....~-~_._~ ,..."~~""'",.. CATEGORY: BUDGET IMP ACT: IZJ CONSENT 0 ORDINANCE Amount Budgeted: $ 0 RESOLUTION 0 PUBLIC HEARING Expenditure Amt.: $ 0 QTY COUNCIL BUSINESS 0 OTHER Contingency Req'd: $ __._~."n'n~""_ ~~.~..~~..~~_~~.._..'.n_~._......~___________~~~~.~~~y .~--~-~----~_.y~~---_.'_._~~~--~.. ATT ACHMENTS: 1) A memo to the Finance, Human Services & Regional Affairs Committee dated February 2,2006, Attachments to the memo include the Interlocal Agreement between the City of Federal Way and City of Tukwila, _.___~~..y..~_.__..UvR'.~~r.'~~~.___.~_._~~~....."........w..~w ~~~.~~~~~_._._~-~~..~~~~ SUMMARYIBACKGROUND: The City of Federal Way and City ofTukwila have expressed mutual concerns regarding the health and sustainability of small grassroots human. service organizations in their respective cities. To address how to increase the capacity and lmowledge of staff and board managing these organizations, an Organizational ttapacity Building Pilot Prog>mn was designed that will focus on improving the org~tional effectiveness of ':"0 gamzattons. The orgamzattons selected for the pIlot program are the Federal Way Semor Center and the TukwIla antry, The City of Federal Way and the City of Tukwila are interested in establishing a formal agreement to efficiently use its resources in support ofthe Organizational Capacity Building Pilot Program. ..~~~~__~"._nr.._'.__.,~.~_~~.~~--.-----____~~____......._.......~~._~._~___'_~~~r~~.r~~~~.........._'"."....'"......y__.,.w_____."...~.._"._n~~~.......""~~.,""~._~_ CITY COUNCIL COMMITTEE RECOMMENDATION: At their February 28,2006 meeting the FHSRA Council Committee approved the motion to fOlWard Option 1 to full Council. ---.. . ~~- PROPOSED MOTION: I move approval of Option 1 of the Council Committee's recommendation, which proposes the City of Federal Way enter into an Interlocal Agreement with the City ofTukwila to jointly support the Organizational Capacity Building Pilot Program. ClT~AGER APp;:;;--::fj~p" ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: . APPROVED COUNCIL BILL # DENIED 1 ST reading 0 T ABLEDIDEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # . REVISED - 05/10/2001 . . CITY OF FEDERAL WAY . CITY COUNCIL FINANCE, HUMAN SERVICES AND REGIONAL AFFAIRS COMMITTEE Date: February 2, 2006 ~ From: Angelina Allen-Mpyisi, Human servic~ Via: Derek Matheson, Interim City Manage -Subject: Interlocal Agreement between the City 0 Federal Way and City of Tukwila for planning, funding and implementation of the Organizational Capacity Building Pilot Program Policv Issue: Should the City of Federal- Way enter into an Interlocal Agreement with the City of Tukwila to fund and implement an Organizational Capacity Building Pilot Program? Backqround: The City of Federal Way and City of Tukwila have expressed mutual concerns regarding the health and sustainability of small grassroots human service organizations located in their respective cities. To address this issue, the City of Federal Way's Community Development Services Department Human Service Division designed an Organizational Capacity Building Pilot Program that would be implemented in partnership with the City of Tukwila, The program . will enable two organizations, the Federal Way Senior Center and Tukwila Pantry, to receive technical assistance and learn techniques to successfully govern and manage themselves. Both agencies have agreed to participate in the program. The financial investment is $10,500 and will be jointly shared by both cities. The City of Federal Way and City of Tukwila our interested in establishing a formal agreement to efficiently use its government resources to help improve the organizational effectiveness of the Federal Way Senior Center and Tukwila Pantry as part of the Organizational Capacity Building Pilot Program. The attached Interlocal Agreement outlines the specific purpose, responsibilities, expectations and financial commitment of both jurisdictions. Option 1: Recommend the City of Federal Way enter into an Interlocal Agreement with.the City of Tukwila to jointly support the Organizational Capacity Building Pilot Program, Option 2: To not recommend that the City of Federal Way enter into an lnterlocal Agreement with the City of Tukwila to jointly support the Organizational Capacity Building Pilot Program, Staff Recommendation Approve the Interlocal Agreement, Option 1, and forward to the full council for approval at the . March 7, 2006 regular City Council meeting_ L-\ Human Services Commission Recommendation On January 23, 2006 the Commission approved staffs recommendation (Option 1), . Committee Recommendation Forward option \ to the full City Council and place this item on the March 7, 2006 consent agenda, . . 2 ,-j Afterrecording, return to: . Human Services Manager City of Federal Way 33325 8th Ave S PO Box 9718 Federal Way, WA 98063-9718 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND THE CITY OF TUKWILA FOR PLANNING, FUNDING, AND IMPLEMENTATION OF AN ORGANIZATIONAL CAPACITY BUILDING PILOT PROGRAM IN 2006 This Interlocal Agreement ("Interlocal") is made and entered into pursuant to Chapter 39.34 RCW by and between the City of Federal Way ("Federal Way"), a Washington municipal corporation, and the City of Tukwila ("Tukwila"), a Washington municipal corporation, hereinafter referred to as "Cities", to provide for planning, funding, and implementation of an Organizational Capacity Building Pilot Program. WHEREAS, the Cities engage in activities which support human service providers in King County for the benefit of the citizens of their respective jurisdictions; . WHEREAS, Federal Way and Tukwila have determined that it would be in the best interests of the citizens of both jurisdictions if the Cities were to make the most efficient use of their resources by cooperating to provide fundingto improve the organizational effectiveness of small grassroots human service agencies in both Federal Way and Tukwila; and WHEREAS, the Interlocal Cooperation Act, as amended and codified in Chapter 39.34 of the Revised Code of Washington, provides for interlocal cooperation between governmental agencies, and authorizes the Cities' to engage in cooperative effort~ which result in more efficient use of Government resources; NOW THEREFORE, and in consideration of the terms, conditions and performances made herein, it is agreed as follows: 1. Purpose: The purpose of this Interlocal is to set up a cooperative arrangement between the Cities to fund an Organizational Capacity Building Pilot Program that will strengthen the organizational infrastructure of two small human service nonprofit organizations in Federal Way and Tukwila, This Interlocal for organizational capacity building will increase the capacity and knowledge 0 f the staff and board to effectively manage and lead their human service agencies, . ,\~-7, lnterlocal between the City of Federal Way & City ofTukwila Page 2 of7 2. Responsibilities: a. Federal Way's Duties: . 1) Contract and act as the fiscal and administrative agent with the consultant hired to implement the Organizational Capacity Building Pilot Program for both Federal Way and Tukwila, as detailed in Exhibit A, attached hereto and incorporated'by this reference, 2) Maintain required documentation regarding the Organizational Capacity Building Pilot Program. 3) Maintain accounts and financial records that properly reflect transactions related to this lnterlocal. 4) Responsible for all monies paid pursuant to this Interlocal. 5) Responsible for the supervision of the consultant as they implement the Organizational Capacity Building Pilot Program within Federal Way and Tukwila. 6) Review and pay invoices for any services done in Tukwila pursuant to this Interlocal. 7) Return any monies back to the City of Tukwila that Federal Way does not spend, on behalf of Tukwila, during the calendar year. b. Tukwila's Duties: 1) Remit the total annual funding allocation approved for the organizational capacity building pilot program to Federal Way, as described in Exhibit A. c. Cities Joint Duties: 1) Select assessment tool that will be used to determine the organizational capacity of the human service agencies. . 2) Attend meetings with the consultant to review information and discuss the progress of the human service agencies. 3) Identify additional sources of private and philanthropic support for the organizational capacity building pilot program. 4) Determine whether the Organizational Capacity Building Pilot Program be expanded and replicated to other communities in King County. 5) Share lessons learned with grantmakers, policy makers and other stakeholders. 3. Duration, This Interlocal shall become effective upon execution by the Cities and shall remain in effect through January 31,2007. 4. Termination. Either City may terminate this Interlocal without cause by giving the other City a thirty-day written notice. The terminating party shall remain fully responsible for meeting its funding responsibilities and other obligations established by this lnterlocal through the end of the calendar year in which such notice is given. 5, Contacts, The Cities stipulate that the following persons shall be the contact person for their respective jurisdiction: . \:~ Interlocal between the City of Federal Way & City of Tukwila Page 3 of7 . '^'", Cit Contact .,- Federal Way Human Services Manager, currently Angelina Allen- Mpyisi P.O, Box 9718 Federal Way, WA 98063-9718 (253) 835-2650; ~n elina.allenm yisi cityoffederalway.com Tukwila Human Services Manager, currently Evelyn Boykan Mayor's Office - 6200 Southcenter Blvd. Tukwila, W A 98188 (206 433-7180; Eboykan ci.tukwila, wa. us _~'W' 6, Notices. Any notices required to be given by the Cities shall be delivered at the addresses set forth above in Section 7. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the addresses set forth above in Section 7. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 7. Indemnification, . Each City agrees to indemnify the other City from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for breach of contract, property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal. Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brough~ by any City agent or employee against the other City. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 8, Insurance. Each City shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $1,000,000,00 per occurrence/aggregate for personal injury and property damage. In the event that a City is a member of a pool of self-insured cities, the City shall provide proof of such membership in lieu of the insurance requirement above. Such self-insurance shall provide coverage equal to or greater that required of non-self insurance pool member Cities. 9. Filing, A copy of this lnterlocal shall be filed with the City Clerk of the City of Federal Way, and the City Clerk of the City ofTukwila, and recorded with the King County Auditor. 10. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and . construed in accordance with the laws of the State of Washington. In the event any suit, \-~ Interlocal between the City of Federal Way & City of Tukwila Page 4 of7 arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. . The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 11. Confidentiality, All information regarding Federal Way obtained by Tukwila in performance of this Interlocal shall be considered confidential to the fullest extent allowable under the law. In the event that Tukwila receives a public records request for records covered by or related to this Interlocal, Tukwila agrees to provide Federal Way 14 days notice prior to Tukwila's release of any records. 12. General Provisions. This Interlocal contains all of the agreements of the Cities with respect to any matter covered or mentioned in this Interlocal. No provision ofthis Interlocal may be amended or modified except by written agreement signed by the Cities. Neither City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other City. Subject to the foregoing term, this Interlocal shall be binding upon and inure to the benefit of the' Cities' successors in interest, heirs and assigns. Any provision of this Interlocal, which is declared invalid or illegal shall in no way, affect or invalidate any other provision. In the event either of the Cities defaults on the performance of any terms of this Interlocal or either City places the enforcement of this Interlocal in the hands of an attorney, or files a lawsuit, each City shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Interlocal shall be King County, Washington. Failure ofthe Cities to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Time is ofthe essence of this Agreement and each and all of its provisions in which . performance is a factor. -This Interlocal may be executed in any number of counterparts, each one that shall be considered an original. 13, Equal Opportunity to Draft. The Cities have participated and had an equal opportunity to participate in the drafting of this Interlocal. No ambiguity shall be construed against any City upon a claim that that party drafted the ambiguous language. IN WITNESS WHEREOF, the undersigned have hereunto placed their hand and seals on the day and year indicated. CITY OF TUKWILA CITY OF FEDERAL WAY BY: BY: Steven M, Mullet, Mayor Derek Matheson, Interim City Manager Date: Date: ,. A TIEST: This _ day of ATTEST: This __ day of . , -C- Interlocal between the City of Federal Way & City ofTukwila Page 5 of7 2006. 2006. "_~.'m'_.,".~ . -- Laura Hathaway, CMC, Federal Way City Clerk Approved as to Form Approved as to Form for City of Tukwila for City of Federal Way Shelley M. Kerslake, City Attorney Patricia A, Richardson, Federal Way.City Attorney . . '\ -'1 Interlocal between the City of Federal Way & City of Tukwila Page 6 00 EXHIBIT A . Brief Description The Organizational Capacity Building Pilot (OCBP) program is a collaborative program of the City of Federal Way and the City of Tukwila. This capacity building strategy is designed to increase the organizational effectiveness of small grassroots human service agencies in Federal Way and Tukwila, Through the program these organizations will learn techniques to successfully govern and manage themselves, develop assets and resources, forge and maintain community linkages, and continue to deliver valued services in Federal Way and Tukwila. Goals . Strengthen the organizational infrastructure of small grassroots human service organizations in Federal Way and Tukwila. . Increase the capacity and knowledge of the staff and board to effectively manage and lead their human service agencies. . Share lessons learned with other grantmakers, policy makers and other stakeholders to expand and replicate this model in other communities in King County. An outside consultant with expertise in nonprofit capacity building will be hired to work with each participating group to expand their capacity for effectiveness and sustainability. . During the assessment phase, a self-evaluation tool will be administered and analyzed, pertinent documents (by laws, policies, board records, financial reports, etc,) will be analyzed and selected individuals may be interviewed. The assessment will look at the present capacity of two human service organizations and will identify what is working well and what is needed to help the organizations become stronger and better able to fulfill their mission. The assessment phase will conclude with the presentation ofa report to each organization identifying areas for attention and recommendations for action. The planning phase will begin with at least one extended planning session, led by the consultant and involving the board of directors and key staff members, The result of this session will be the identification of three to six capacity-building goals for implementation. Subsequently a plan will be developed by the organization, with the assistance of the consultant The plan will include: 1. Strategies or methods that best allow it to get stronger in each priority area; 2, Who will lead the effort in each area and by when; 3, How the organization will know its been successful in building in each area; 4. How those within the organization will be accountable for following through in areas that affect them; and . ,.,... 'D Interlocal between the City of Federal Way & City ofTukwila Page 7 of7 . 5, How the organization will integrate what its learned into day-to-day operations. Plan implementation will be the responsibility of each organization and will likely include a number of components: D Education in nonprofit management and governance; D Structural changes for the board or the organization; D Fund development planning and fund raising; and D Additional learning and organizational changes as needed, In order to assure confidence in the changes they are making and to assist each group in staying focused on prioritized goals, the consultant will provide "coaching" services during the plan implementation period. This coaching will include technical assistance, resource identification and validation of steps being taken to achieve goals. To determine the success ofthe pilot project, the final report process will include a repeat assessment with each organization to determine if changed behavior actually did take place. New attitudes, skills and knowledge are just some of the potential changed behavior techniques that could emerge from the evaluation. . BUDGET Name of Agencies Participating Cities & Tentative Fundin~ Federal Way Senior Center Federal Way - Lead City -$5,250' and Tukwila Pantry Tukwila- $5,250 TOTAL - $10,500 . '\ - 0... ------.-- MEETING DATE: March 7, 2006 ITEM# ~ ....___.___......ny_"...y.v.._~..,_.._.._____._~___~~~_~n__"~.~.,~_.,.._.__,~~~____________"~,~~,~_~_~.~~~~._-~..~~-yy-~~.~.yy..~,.~~~-~.-.-------.-~-...~.,.._,_..~,-_.,~ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Proposed Changes to 2006 Council Rules "~__.__._~____________.~....'Uy,,. "',.~_~..".~,...............~~-~-._--.~----~--"y..,...y",.y"',..y_.."'''~~..,'"..~,~~~,-y._yy~~~ "~,.......,..........-'_._N._._'._._"'~"'.....~.",..."..u~._..~m_._._~_,~_~ CAlEGORY: BUDGET IMPACT: X CONSENT D ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ _,.~__.........._._~._........._~...".,..u~_~_""_..__~___......'__'"' ~ .___~..____~"'.....'~."n"...."'y..".y..~.~_~y..~..~&~..y"_~...~..~_ ."",m.',..'.....,~.,~...,~..,,~,_y_~~__,,~~"__..~..._~___ ATTACHMENTS: Memorandum to Finance, Human Services & Regional Affairs Committee, Draft Amended Rules of Procedure _~~..._._,_..._,...,_..______._._~~~....--.~~"n..._~"n'"__.",~____.----.__~,_.____~......~_~.,___..,~."'_._.__~_~~_----,---.---_,',"',..-'"',"--.----.-.~.__.,.--~.--,~--~-- SUMMARYIBACKGROUND: At the January 17,2006, City Council meeting the Mayor announced the redistribution for City Council Committees and the creation of a separate fourth City Council Committee. The proposed amendment to Rule 21.1 reflects the current City Council Committees as of January 2006. The attached draft of Council Rules of Procedure is attached and the amendments are reflected in underscore/strikeout form, e---.---- ~.__......._~...__,.,""'~_..__~..........._..~..._'"_....._.~..~_...___~....._........._~________~."..._...,,~~~.~~.n...~..~_~~.~~.~.~~~ CITY COUNCIL COMMITTEE RECOMMENDATION: Forward to full City Council for approval at the March 7, 2006 City Council meeting. _~._~.._~~,____........r~~.__~~~_ ._______~",.~.........~_._______~~~._".n'~..'.,~...__~__~~ -~~~~~.--....~~~"'_..._.,_. PROPOSED MOTION: "I move appro al of the City Council Rules of Procedure as amended." __~..~,y~,..,~u..u...~,..._..,~,.._.~,...,'~~.....__~."~ -'.'--'" _._~~~__.....'~.n_.~"'..n~~.u...~~~~~_~ CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d' rea 109 D T ABLEDIDEFERREDINO ACTION Enactment reading D MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # K:\agenda item\council\2006\council rules . CITY OF FEDERAL WAY . MEMORANDUM DATE: February 28, 2006 TO: Finance, Human Services & Regional Affairs Committee VIA: Derek Matheson, Interim City Manager ~ FROM: Patricia A. Richardson, CityAttomey ~* SUBJECT: Proposed Changes to 2006 Council Rules Policv Issues: Should Council amend the City Council Rules of Procedure to reflect changes in the City Council Committees? Backeround: At the January 17, 2006, City Council meeting the Mayor announced the redistribution for City Council Committees and the creation of a separate fourth City Council Committee. The proposed amendment to Rule 21.1 reflects the current City Council Committees as of January 2006, The attached draft of Council Rules of . Procedure is attached and the amendments are reflected in underscore/strikeout form. Options: Option One. Recommend approval of the proposed City Council Rules of Procedure and forward to full COlmcil at the March 7, 2006 City Council meeting. Option Two. Suggest modifications to the proposed City Council Rules of Procedure and provide direction to staff. Option Three. Reject the proposed amendments to the City Council Rules, Staff Recommendation: Staff recommends option one (1), . r",-\ . Committee Recommendation: Forward option one (1) to the full City Council for approval at the March 7, 2006 City Council meeting. I~PPROVAL OF COMMITTEE ACTION: 11 ~~ Absent - Excused Committee Chair Committee Member Committee Member K:\agnditem\FHSRA\2006\City Council Rules . .. . ..... _0, . CITY ,OF FEDERAL WAY CITY COUNCIL RULES OF PROCEDURE ADOPTED JANUARY 21, 1992 Amended . March 17, 1992 May 19, 1992 July 21, 1992 December 15, 1992 April 20, 1993 January 18, 1994 June 7, 1994 September 21,1994 December 6, 1994 November 16, 1999 February 19,2002 February 19, 2003 April 6, 2004 I .2006 OFFICE OF THE CITY CLERK . . SECTION NO. TITLE PAGE NO. 17- Public Itecords 26 18 City Manager Evaluation Process 27 19 Mayor/Deputy Mayor Selection Process 28 20 City Advisory Committees 28 21 Council Committees 31 22 Filling City Council Vacancies 32 23 Miscellaneous 36 24 Suspension and Amendment of Rules 36 . . 3 - "'-" Study Sessions will be infarmal meetings for the purpose af reviewing . farthcaming programs, receiving progress reparts on current pro.grams ar prajects, ar receiving ather similar infarmatio.n. The Mayo.r and City Manager will determine o.n-go.ing dedicated schedules far regular Study Sessio.ns. No. final decisio.ns can be made at a Study Sessio.n. Decisio.ns on thase issues will be scheduled far a Regular o.r Special Cauncil meeting. (4) Emereency Meetin2;s An Emergency meeting is a Special Cauncil meeting called witho.ut the 24-ho.ur natice. An Emergency meeting deals with an emergency invo.lvin'g injury o.r damage to. perso.ns ar praperty ar the likelihood o.f such injury ar damage, when time requirements af a 24-haur natice wauld make natice impractical and increase the likelihaad o.f such injury o.r damage. Emergency meetings may be called by the City Manager o.r the Mayar with the cansent af a majarity af Co.uncil Members. The minutes will indicate the reaso.n far the emergency. (5) Executive Sessian Meetin2;s An Executive Sessian isa Cauncil meeting that is clo.sed except to the . Cauncil, City Manager and authorized staff members andlar co.nsultants autharized by the City Manager. The public is restricted fram attendance. Executive sessio.ns may be held during Regular ar Special Cauncil meetings and will be anno.unced by the Mayo.r o.r the Chair af the Special Co.uncil Committee, respectively. Executive sessian subjects are limited pursuant to. Chapter 42 RCW, including co.nsidering real praperty acquisitian and sale, public bid can tract performance, camplaints against public afficers and emplayees, public emplayment applications and public employee evaluatian, elective office appointments and attarney-client discussions. Befare convening an Executive sessio.n, the Mayar ar Chair shall annaunce the purpase af the meeting and the anticipated time when the sessian will be cancluded. Shauld the sessian require mare time, a public. anno.uncement shall be made that the meeting is being extended. (6) Retreats The annual retreat will be scheduled far the last week ar weekend o.f January. Co.uncilmay request Staff to. schedule a mid-year retreat at its discretian. S . . Comments are limited to tbree (3) minutes, except tbat for a person whose property is tbe subject of a condemnation ordinance then pending before the City Council, or a person speaking on behalf ofa group, comments are limited to five (5) minutes. No speaker may conveyor donate his or her time for speaking to another speaker. The Mayor may allow citizens to comment on individual agenda items at times during any regularly scheduled City Council meeting otber than tbe regularly scheduled Citizen Comment period. Tbese agenda items include, but are not limited to, ordinances, resolutions and Council Business issues. (See also Section 5, "Citizen Comment" ofthese Rules.) (5) Cons'ent A2enda Consent Agenda items bave eitber been fully considered by a City Council Committee or are considered to be routine and non- controversial and may be approved by one motion. Items on the Consent Agenda include but are not limited to, minutes, resolutions and ordinances discussed at a previous City Council or Committee meetings, bid awards and previously authorized agreements. An~ Council Member may remove any item from the Consent Agenda for separate discussion and action. . (6) Pub lic Hearin2s See Section 12 oftheseRules for discussion of public bearing procedure. (7) Council Business Council Business items are usually those items other than resolutions and ordinances requiring Council action. (8) Introduction and First Readine of Ordinances Discussion and debate by the City Council may be held at this time. Council Members may request amendments to the ordinance at tbis time or at any time prior to adoption, direct staff to furtber review the ordinance, or approve placing tbe ordinance on the Consent Agenda at an upcoming Regular Council meeting for enactment as an enforceable City law. . 7 (1) A majority vote of the Council; . (2) Council consensus; (3) By any two (2) Council Members; (4) By the City Manager; (5) By a Council Committee; or (6) By the Mayor. A draft agenda will be provid,ed to all City Council Members who shall have approximately 48 hours to review prior to publication. 3.3 An item may be placed on a regular Council meeting agenda after the agenda is closed and the notice published if the Council Member or City Manager explains the necessity and receives a majority vote of the Council at a public meeting~ 3.4 The City Clerk will endeavor to schedule sufficient time between public hearings and other scheduled items, so the public is not kept unduly waiting, and so the Council will have sufficient time to hear testimony and to deliberate matters among themselves. 3.5 Legally required and advertised public hearings will have a higher priority over other time-scheduled agenda items which bave been scheduled for convenience rather than for statutory or other legal reasons. . 3.6 Agendas will be finalized by Wednesday, noon - approximately one (1) week prior to the Council meeting. Agenda materials will be available, at City Hall, for the Council1 City staff, media and public on the Friday before the meeting. 3.7 All agenda items packet reports will be in the format provided by the City Clerk's Office. 3.8 The Council may use the agenda item cover sheet "Recommendation Statement" language for making a motion. SECTION 4. COUNCIL DISCUSSION 4.1 All Council discussion shall be governed by ROBERTS RULES OF ORDER, NEWLY REVISED. 9 . .;-': ""' . heard when there is a motion and a second on the floor, unless allowed by the Mayor. After a motion has been made and seconded, the Council may ask questions of staff and/or discuss their opinions on the issue prior to the vote. No further citizen comments may be beard when there is a motion and a second on the floor, unless allowed by the Mayor. 6.6 When the Council concurs or agrees to an item that does not require a formal motion, the Mayor will summarize the agreement at the conclusion of the discussion. 6.7 A motion may be withdrawn by the maker of the motion, at any time, without tbe cons€nt of the Council. 6.8 A motion to table is undebatable and shall prec1udeall amendments or debates of the issue under consideration. If the motion to table prevails, the matter may be "taken from the table" only by adding it to the agenda of a future Regular or Special meeting at which time discussion will continue; and if an item is tabled, it cannot be reconsidered at the same meeting. 6.9 A motion to postpone to a certain time is debatable as to the reason for the . postponement but not to the subject matter of the motion; is amendable; and may be reconsidered at the same meeting. The question being postponed must be considered at a later time at the same meeting, or to a time certain at a future Regular or Special City Council meeting. .6.10 A motion to postpone indefinitely is debatable as to the reason for the postponement as well as to the subject matter of the motion; is not amendable, and may be reconsidered at the same meeting only ifit received an affirmative vote. 6.11 A motion to call for the question shall close debate on the main motion and is undebatable. This motion must receive a second and fails without a two-thirds' (2/3) vote; debate is reopened if the motion fails. 6.12 A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. Motions that cannot be amended include: Motion to adjourn, agenda order, lay on the table, roll call vote, point of order, reconsideration and take from the table. A motion to amend an amendment is not in order. . 1 1 I':::.-'~ 7.3 The City Clerk or designee shall read the title of the ordinance prior to voting unless the ordinance is on the Consent Agenda. . 7.4 Upon enactment of the ordinance, the City Clerk shall obtain the signature of the City Attorney. After the City Attorney's signature, the CitY Clerk shall obtain the signature of the Mayor. After the Mayor's signature; the City Clerk shall sign the ordinance. 7.5 Ordinances, or ordinance summaries, shall be published in the official newspaper, as a legal publication, immediately following enactment. 7.6 Ordinances become effective thirty (30) days after the passage ofthe ordinance unless otherwise specified. SECTION 8. MAYOR AND DEPUTY MAYOR 8.1 The Presiding Officer at all meetings of the Council shall be the Mayor, ~nd in the absence of the Mayor, the Deputy Mayor will act in that capacity. If both the Mayor and' Deputy Mayor are absent, the Council Members present shall elect one of its members to serve as Presiding Officer until the return of the Mayor or Deputy Mayor. 8.2 The Presiding Officer shall: . (1) Preserve order and decorum in the Council chambers; (2) Observe and enforce these Rules; (3) Decide all questions on order, in accordance with these Rules, subject to appeal by any Council Member; (4) Recognize Council Members in the order in which they request the floor. The Presiding Officer, as a Council Member, shall have only those rights, and shall be governed in all matters and issues by the same rules and restrictions as other Council M~mbers; and (5) From time to time, appoint Council Members to serve on City Council and ad hoc committees. 13 . ........ ,C 9.10 To provide staff the necessary preparation time, Council Members will provide . staff advance notice of any questions or concerns they may have regarding an agenda item prior to a public meeting, if possible. SECTION 10. COUNCIL MEE'fING STAFFING 10.1 The City Manager shall attend all regular meetings of the Council unless excused. The City Manager may make recommendations to the Council and shall have the right to take part in the discussions ofthe Council, but shall have no vote. When the City Manager has an excused absence, the designated Acting City Manager shall attend the meeting. 10.2 The City Attorney shall attend all meetings of the Council unless excused, and shall, upon request, give an opinion, either written or oral, on legal questions. The City Attorney shall act as the Council's parliamentarian. The Deputy or Assistant City Attorney shall attend meetings when the City Attorney has been excused. 10.3 The City Clerk, or designee, shall attend Regular meetings of the Council, keep the official journal (minutes), and perform such other duties as may be needed for the orderly conduct of the meeting. . SECTION 11. COUNCIL MEMBER ATTENDANCE AT MEETINGS 11.1 EXCUSED ABSENCES Excused absences are defined as follows: (1) Death of immediate family member "Immediate family members" are defined as: spouse, child, parents, siblings, grandparents, father and mother-in-law, or daughter and son- in-law. (2) Illness Illness of a Council member or of an immediate family member, as defined above, requiring the member to personally attend and care for . 15 r......\l\ 12.3 QUASI-JUDICIAL PUBLIC HEARINGS . The purpose of a quasi-judicial public hearing is to decide issues including the right of specific parties and include, without limitation, certain land use matters such as site specific rezones, preliminary plats, and variances. The City Council's decision on a quasi-judicial matter mustbe based upon and supported by the "record" in the matter. The "record" consists of all testimony or comment presented at the hearing and all documents and exhibits that have been submitted. In quasi-judicial hea~ings, Council Members shall comply with all applicable laws including without limitation the appearance of fairness doctrine (Chapter 42.36 RCW). APPEARANCE OF FAIRNESS. Council members should recognize that the Appearance of Fairness Doctrine does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. This may involve the Council member or a Council member's business associate, or immediate family. It could involve ex parte (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponents and/or opponents before or after the hearing, business dealings of the Council member's employer with the proponents and/or opponents, announced predispositions, and the like. Prior to any quasi-judicial hearing, each Council member should give consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If so, no matter how remote, the . CounCil member should disclose the facts to the City Manager who will seek the opinion of the City Attorney, which will be communicated to the Council member and the Mayor. SECTION 13. MEDIA REPRESENTATION AT COUNCIL MEETINGS 13.1 All public meetings of the City Council, Council Committees, and Council advisory committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct of the meeting. Seating space shall be provided for the media at each public meeting. SECTION 14. COUNCIL REPRESENTATION 14.1 If a Council Member appears on behalf ofthe City before another governmental agency, a community organization, or through the media, for the purpose of commenting on an issue, the Council Member shall state the majority position of . 1 7 r _,a. . It is also recognized that City payment for business related food and beverage for non-travel purposes will be incurred by the City Council wherein reimbursement will be provided. This policy statement also serves to provide guidelines by which to determine whether or not expenditures by the City Council may be reimbursable to the Council Member, and by which to determine refreshments and related costs served or made available at meetings involving volunteers and other quasi-employees are legitimate City expenditures. Claimants have the responsibility for becoming knowledgeable about authorized expenditures and the documentation requirements. Care must be taken to avoid unnecessary or excessive expenditures, and those not directly and reasonably related to the conduct of City business. 16.2 DOCUMENTATION Except for per diem allowances, no claim for reimbursement shall be paid unless it is accompanied by a bona fide -vendor's receipt. Such receipts should show the date, a description ofthe purchase, vendor identification and amount paid. 163 CLAIMS . Claims for reimbursement shall contain the following: (1) The name of the person who consumed the goods or used the service for which' reimbursement is requested, whether it be for meals, lodging, transportation or any other purpose; and - (2) A description ofthe event, occasion,or circumstances related to the claim and the public policy or public purpose served. 16.4 MEALS Meal costs must be incurred directly by the claimant; direct billing to the City by a restaurant is prohibited except by way of an authorized City credit card. Payment for table service at a restaurant, commonly referred to as a tip, not to exceed fifteen percent (15%) of the restaurant price of the meal, is reimbursable as a reasonable and necessary cost for such service. . 19 ~. (\,\ limit will be reimbursed at the lower of a) the established rate per mile, or b) the lowest available (other than non-refundable) airfare obtainable by the City's . Purchasing Manager plus mileage reimbursement at the then current City rate, based upon the estimated distance between the airport and the destination. Incidental travel costs such as parking, ferry or bridge tolls are reimbursable as they would be if a City vehicle was provided. 16.10 RENTAL VEHICLE The cost of vehicle rental is considered an exception to this policy and must be approved in writing per Section 4A (Meal Reimbursement for Non-City Officials). Vehicle rental authorization must be separately set out in any request for approval of such expenses. Approval ofv~hicle rental as an item on a travel advance request will not be considered sufficient authorization without a separate statement presenting the reason such an expenditure is required. 16.11 AIR TRAVEL Arrangement for air travel on City related business shall be arranged by the Purchasing staff of the Finance Department or as otherwise designated by the City Manager as outlined below: (1) Whenever feasible, the need for air travel arrangements should be . provided by way of the normal requisition process at least 5 weeks in advance of the departure date. (2) The authorized procurer will arrange for air travel based on the lowest available (other than non-refundable) airfare for a regularly scheduled flight which reasonably accommodates the time oftravel requested, and the destination as specified by the requisitioning department. (3) The authorized procurer will purchase the tickets at the time the r=\te is quoted and the Council Member will be advised of the arrangements for acquiring the tickets. (4) If personal travel is combined with business related travel, the traveling Council Member shall be responsible for paying the increase in airfare necessary to accommodate the personal part ofthe flight. The City shall only pay the lowest available (other than non-refundable) airfare for the round trip between the Seattle/Tacoma airport and the business related destination. Such payment for a personal travel shall accompany the City's payment to the vendor for the tickets. 21 . /'\ - - . ..--.. 16.16 ACCOMMODATIONS . Reasonable hotel/motel accommodations for officials are acceptable and will be reimbursed at a maximum of the single room rate. A vendor's receipt for this category is required for all claims. Direct billing of hotel/motel charges is not allowed unless by way of an authorized City credit card. 16.17 INCIDENT AL EXPENSES Includes all reasonable and necessary incidental expenses and includes, but is not limited to, the following. 16.18 ALLOW ABLE INCIDENTAL EXPENSES Laundry expenses if away from home four (4) or more calendar days. Baggage checking. Business telephone and postage expenses. Personal telephone calls home, if away from home for more than a 24 hour duration, are considered a business telephone expense. -16.19 NON-ALLOWABLE INCIDENTAL EXPENSES . Personal entertainment. Theft, loss or damage to personal property. Expenses of a spouse, family or other persons not authorized to receive reimbursement under this policy Barber or beauty parlor services. Airline and other trip insurance. Personal postage, reading material, telephone calls. Personal toiletry articles. . 23 f:::_ _!:)c:.:. the Mayor or, in the Mayor's absence, the Deputy Mayor. The memo must . identify: (1) The names of the individual or individuals being hosted; (2) Their official title or capacity as it related to City business; (3) The explanation of whY this expenditure was an appropriate use of City funds. CLAIMS AND APPROVAL PROCEDURE 16.23 All claims shall be submitted for reimbursement using the form provided by the City Finance Department. Travel and subsistence expenses except for incidental and minor costs will not be paid from any Petty Cash Fund, unless as in compliance with petty cash policy adopted by the City. 16.24 Special approvals required by this policy shall be obtained by Council Members, from the Mayor, or in his/her absence, by the Deputy Mayor. Such approvals shall be by separate memo which identifies the policy exception being authorized and explains the reasons therefor. 16.25 Claims may include the reimbursable costs of other City officials who would be entitled in their own right to claim business expenses. . 16.26 Claims of Council Members must be approved by the Mayor or in his/her absence the Deputy Mayor. 16.27 Exceptions to the expense rules for unusual circumstances may be approved at a regular City Council meeting by a majority vote of the Council Members present at the meeting. 16.28 In preparation of the City's annual operating budget, Council Member travel and training expenses shall be anticipated and included in budget appropriations. Attendance at annual conferences of muniCipal officials, such as the National League of Cities or Association of Washington Cities, shall be addressed at the time of budget adoption to reflect the number of Council Members who will attend to represent the City. Meetings, conventions or training programs that require expenditure of funds to be reimbursed or paid on behalf of Council Members, and that are not anticipated at the time of budget adoption, must be submitted to the Council for approval. The request must be presented to the Council in a timely manner prior to the event to permit an opportunity for the Council to review and approve or deny the request based on its merit, to allow all Council Members . 25 ...-- ........- . SECTION 18. CITY MANAGER EV ALVA TION PROCESS 18.1 The Mayor, Council Members and City Manager will determine the evaluation criteria and format for the process. 18.2 After the criteria have been developed, the Council Members need to concur on when the completed evaluation forms are due and who will collect these documents. 18.3 Council Members need to discuss and decide if the Mayor and one (1) or more Council Members should meet prior to the actual evaluation; this meeting would allow time to summarize the comments; also, this sub-committee (of less than a quorum) could determine recommendations for the City Manager's employment contract amendments, including, but not limited to, salary, performance payment, cost-of~living increase; the sub-committee can make a reCommendation to the entire Council at the time of the evaluation. 18.4 Copies of the City Manager's current employment contract shall be made available to the entire Council. . 18.5 At tbe evaluation session, the summary comments may be given, as well as individual comments by Council Members; the City Manager may wish to respond which is usually at the conclusion of the Council comments; the City Manager's contract should be discussed and any recommendations may be concurred to by the Council. 18.6 Tbe evaluation is beld in'Executive session. Attendance is limited to the Mayor, Council Members, City Manager and City Attorney. 18.7 Tbe final step of the City Manager evaluation process is to have the City Attorney prepare amendments, if any, to the City Manager's employment contract. This contract needs to be approved as a Consent Agenda item at a Council meeting. 18.8 Tbe Mayor shall prepare a press release no later than the next working day following the Executive Session regarding the results of tbe evaluation. . 27 Council to determine its effectiveness. This statement of purpose is made . available to -all citizen members when they are appointed. 20.6 The size of each advisory group is determined by the City Council and the size is related to its duties and responsibilities. Another determination to be made prior to formation, is the cost impact for City staffing a proposed advisory body. 20.7 The Council may dissolve any advisory body that, in their opinion, has completed its working function or for any other reason. 20.8 Members and alternate members of all advisory bodies are appointed by majority vote of the Council Members during a regularly scheduled meeting. 20.9 The Council Committee of the Whole shall be convened to review, interview and recommend Citizen Advisory Committee appointments to the City Council. Any Council Member who shall attend the public interview session shall be eligible to vote on the recommendation to be made to the full Council. A quorum of three (3) Council Members shall be required to forward any recommendation to the full Council. The full City Council shall vote on the appointments to the Citizen Advisory Committee at a regularly scheduled Council meeting. 20.10 The CityCountil may approve reappointment of citizens wishing second terms . subject to any limits established by ordinance or other laws. 20.11 Council Members will raise any concerns about any recommendation prior to the City Council meeting that is scbeduled for the approval of the appointment. 20.12 Vacancies are advertised so that any interested citizen may submit an application. Applicants must be citizens ofthe City of Federal Way if required by the Federal Way City Code or if required by the City Council. Council Members are encouraged to solicit applications from qualified citizens. Applications shall be available from the Office of the City Clerk. 20.13 Lengths of terms vary from one advisory body to another, but in all cases overlapping terms are intended. On special work task forces, where a specific project is the purpose, there need not be terms of office. 20.14 Newly appointed members will receive a briefing by the commission, committee or task force chairperson andfor City staff, regarding duties and responsibilities of the members of the advisory body. This will include a review of the City of Federal Way Ethics Code. Each newly-appointed member will receive an information packet which will include a Certificate of Appointment signed by the City Council, a commission, committee or task force membership list, . 29 . 20.24 Lobbying efforts by any advisory bodies on legislative, or political, matters should first be checked for consistency with existing City policy by contacting the City Manager's office. In the event a position is taken that differs from that of the City's policy, an advisory bOdy acting as an official body of the City of Federal Way, cannot represent that position before another body, i.e., the State Legislature or the King County Council. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that he or she is not speaking as a representative of the City of Federal Way, or as a member of his or her commission, committee or task force. 20.25 Members of advisory bodies are encouraged to attend City Council meetings to keep abreast of Council actions. 20.26 The City Council transmits referrals for information or action through the City Manager to the advisory groups. These advisory groups transmit findings, reports, etc., to the City Council through the City Manager. 20.27 While the City stafrs rolds one of assisting the commission, committee or task force, the City staff members are not eniployees of that body. The City staff members are directly responsible to his or her Department Director and the City Manager. . 20.28 Annually, each advisory committee shall develop a work program for the City Council's consideration and approval. The City Council may amend the committee's work program. SECTION 21. COUNCIL COMMITTEES 21.1 Council committees are policy review: and discussion arms of the Council. Committees may study issues and develop recommendations for consideration by the Council. Committees may not take binding action on behalf of the City unless a quorum of the City Council is present, the Council Committee has been advertised as a Special Meeting of the Whole City Council and, by majority vote, the City Council has directed that such action occur at the Council Committee. Council Committee structure shall be as determined by the City Council in January of each year. The -1-9992006 committees are as follows: I FINANCEIECONOMIC DEVELOPMENTHUMAN I SERVICESIREGIONAL AFFAIRS COMMITTEE LAND USEffRANSPORTA TION COMMI'ITEE . 31 22.2 REFERENCES . RCW 42.30.110(h) - Executive Session Allowed to Consider Qualifications of a Candidate for Appointment to Elective Office. RCW 42.30.060 - Prohibition on Secret Ballots. RCW 42.12 - Vacant Position. RCW 35A.13.020 - Vacancies - Filling of V acancies in Council/Manager Form of Government. 22.3 APPOINTMENT PROCESS (1) A Councilpo-sition shall be officially declared vacant upon the occurrence of any of the causes of vacancy set forth in RCW 42.12.010, including resignation, recall, forfeiture, written intent to resign, or death of a Council Member. The Council Member who is vacating his or her position cannot participate in the appointment process. (2) The City Council shall direct staff to begin the Council Member appointment process and establish an interview and appointment schedule, so that the position is filled at the earliest opportunity. (3) The City Clerk's Office shall prepare and submit a display . advertisement to the City's official newspaper, with courtesy copies to all other local media outlets, which announces the vacancy consistent with the requirements necessary to hold public office: that the applicant (a) be a registered voter of the City of Federal Way, and (b) have a one (1) year residency 'in the City of Federal Way. This display advertisement shall be published once each week for two (2) consecutive weeks. This display advertisement shall contain other information, including but not limited to, time to be served in the vacant position, election information, salary information, Council Member powers and duties, the deadline date and time for submitting applications, interview and appointment schedules, and such other information that the City Council deems appropriate. (4) The City Clerk's Office shall prepare an application form which requests appropriate information for City Council consideration ofthe applicants. Applications will be available at City oIFederal Way offices, King County libraries located in. Federal Way; the Federal Way Chamber of Commerce office, the Federal Way School District administration office and suc.h other locations that the City Council deems appropriate. Copies of ~he display advertisement will be provided . 33 - ......-.. . 22.5 VOTING Upon completion of the interviews, Council Members may convene into Executive Session to discuss the qualifications of the applicants. However, all interviews, deliberations, nominations and votes taken by the Council shall be in open public session. (1) The Mayor shall ask for nominations from the Council Members for the purpose of creating a group of candidates to consider. No second is needed. (2) Nominations are closed by a motion, second and majority vote of the Council. (3) Council Members may deliberate such matters as criteria for selection and the nominated group of candidates. (4) The Mayor shall poll Council Members to ascertain that Council Members are prepared to vote. (5) The City Clerk shall proceed with a roll-call vote. . (6) Elections will continue until a nominee receives a majority vote of the remaining Council members. (7) At anytime during the election process, the City Council may postpone elections until a date certain or regular meeting if a majority vote has not been received. (8) Nothing in this policy shall prevent the City Council from reconvening into Executive Session to further discuss the applicant/candidate qualifications. (9) The Mayor shall declare the nominee receiving the majority vote as the new Council Member and shall be sworn into office by the City Clerk at the earliest opportunity or no later than the next regularly schedul<:d City Council meeting. (10) If the City Council does not give a majority vote within 90 days of the declared vacancy, the Revised Code of Washington delegates appointment powers to King County. . 35 __, <7 t, APPENDIX "A" . MA YORlDEPUTY MAYOR ELECTION PROCESS (1) Any Council Member may nominate a candidate; no second is needed. (2) Nominations are closed by a motion, second and 2/3 vote of Council. (3) If only one (1) nomination is made, it is appropriate to make a motion and obtain a second to instruct the City Clerk to cast a unanimous ballot for that nomination. Approval is by majority vote of Council Members present. (4) If more tban one (1) nomination is made, an open election is conducted by roll call vote. (5) To be elected, tbe nominee needs a majority vote of tbe Council. (6) Elections will continue until a Mayor and Deputy Mayor are elected by a majority vote of tbe Council. (7) Tbe City Clerk sball declare tbe nominee receiving tbe majority vote as the new Mayor. Tbe new MayorshaU declare tbenominee receiving tbe majority vote as the new . Deputy Mayor. The Clerk shall swear tbe individuals into office. . 37 - r, ~ RULES OF PROCEDURE CLEAN COpy FOLLOWS . CITY OF FEDERAL WAY CITY COUNCIL RULES OF PROCEDURE ADOPTED JANUARY 21, 1992 Amended . March 17,1992 May 19, 1992 July 21, 1992 December 15, 1992 April 20, 1993 January 18, 1994 June 7, 1994 September 21,1994 December 6,1994 November 16. 1999 February 19.2002 February 19,2003 April 6. 2004 March 7, 2006 OFFICE OF THE CITY CLERK . . INDEX SECTION NO. TITLE PAGE NO. 1 Authority 4 2 Council Meetings 4 3 Agenda Preparation 8 4 Council Discussion 9 5 Citizen Comment 10 6 Motions 10 7 Ordinances 12 . 8 Mayor and Deputy Mayor 13 Council Relations with City Staff 14 9 10 Council Meeting Staffing 15 11 Council Member Attendance at Meetings 15 12 Public Hearings 16 13 Media Representation at Council Meetings 17 14 Council Representation 17 15 Confidentiality 18 16 Council Travel & Expenses 18 . 2 SECTION NO. TITLE PAGE NO. '. 17 Public Records 26 18 City Manager Evaluation Process 27 19 MayorlDeputy Mayor Selection Process 28 20 City Advisory Committees 28 21 Council Committees 31 22 Filling City Council Vacancies 32 23 Miscellaneous 36 24 Suspension and Amendment of Rules 36 . 3 . SECTION 1. AUTHORITY . 1.1 The Federal Way City Council hereby establishes the following Rules of Procedure ("Rules") for the conduct of Council meetings, proceedings and business. These Rules shall be in effect upon adoption by the Council and until such time as they are amended or new Rules adopted in the manner provided by these Rules. SECTION 2. COUNCIL MEETINGS 2.1 TYPES OF MEETINGS (1) Ree:ular MeetinS!s Council's regular meetings will be held the first and third Tuesdays of each month in Council Chambers, City Hall. Regular Council meetings will begin at the hour of 7:00 p.m., and will adjourn no later than 10:00 p.m. To continue past this time of adjournment, a majority of the Council must concur. . If any Tuesday on which a meeting is scheduled falls on a legal holiday, the meeting shall be held at 7:00 p.m. on the first business day following the holiday, or on another day designated by a majority vote of the Council. (2) Special Meetine:s A Special meeting is any Council meeting other than a Regular Council meeting. Notice shall be given at least 24 hours in advance specifying the time and place of the meeting and the business to be transacted. A Special Council meeting may be scheduled by the Mayor, City Manager or at the request of a majority of the Council Members. (3) Study Sessions Council's Study Sessions will be held, when needed, as follows: Study sessions may be called by the Mayor, City Manager or by two (2) or more Council Members. . 4 Study Sessions will be informal meetings for the purpose of reviewing forthcoming programs, receiving progress reports on current programs . or projects, or receiving other similar information. The Mayor and City Manager will determine on-going dedicated schedules for regular Study Sessions. No final decisions can be made at a Study Session. Decisions on those issues will be scheduled for a Regular or Special Council meeting. (4) Emereencv Meetines An Emergency meeting is a Special Council meeting called without the 24-hour notice. An Emergency meeting deals with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of a 24-hour notice would make notice impractical and increase the likelihood ofsuch injury or damage. Emergency meetings may be called by the City Manager or the Mayor with the consent of a majority of Council Members. The minutes will indicate the reason for the emergency. (5) Executive Session Meetines An Executive Session is a Council meeting that is closed except to the . Council, City Manager and authorized staff members and/or consultants authorized by the City Manager. The public is restricted from attendance. Executive sessions may be held during Regular or Special Council meetings and will be announced by the Mayor or the Chair of the Special Council Committee, respectively. Executive session subjects are limited pursuant to Chapter 42 RCW, including considering real property acquisition and sale, public bid contract performance, complaints against public officers and employees, public employment applications and public employee evaluation, elective office appointments and attorney-client discussions. Before convening an Executive session, the Mayor or Chair shall announce the purpose ofthe meeting and the anticipated time when the session will be concluded. Should the session require more time, a public announcement shall be made that the meeting is being extended. (6) Retreats The annual retreat will be scheduled for the last week or weekend of January. Council may request Staffto schedule a mid-year retreat at its discretion. S . 2.2 ORDER OF REGULAR COUNCIL MEETING AGENDA . (1) Call Meetin!! To Order The Mayor calls the meeting to order. The Mayor will announce the attendance of Council Members and indicate any Council Member who is not in attendance and whether or not the Council Member has an excused absence. The Mayor may, with the concurrence ofthe Council Members, take agenda items out of order. Agenda items may be added pursuant to Section 3.3 of these Rules. (2) Pled!!e of Alle!!iance Council Members and, at times, invited guests lead the nag salute. (3) Proclamations and Presentations A Proclamation is defined as an official announcement made by either the City Councilor the Mayor. City Council Proclamations are defined as those non-controversial events which have a major citywide impact. City Council Proclamations shall be publicly read at a City Council meeting and presented to a . representative of the event during the Council meeting. Mayor's Proclamations are defined as those non-controversial events which are requested by and for a special interest group within the City. Mayor's Proclamations are signed by the Mayor and forwarded to a representative of the event. Tbe Mayor and City Manager shall determine if the Proclamation request is for a City Council Proclamation or a Mayor's Proclamation. Controversy is defined as a dispute, especially a lengthy and public one, between sides holding opposing views. City Manager - Introduction of New City Employees and Emerging Issues (4) Citizen Comment Members ofthe audience may comment on items relating to any matter. Citizen comment sign-ups will be available at each regular council meeting for the use of those citizens wishing to address the Council. . 6 Comments are limited to three (3) minutes, except that for a person whose property is the subject of a condemnation ordinance then pending . before the City Council, or a person speaking on behalf of a group, comments are limited to five (5) minutes. No speaker may conveyor donate his or her time for speaking to another speaker. The Mayor may allow citizens to comment on individual agenda items at times during any regularly scheduled City Council meeting other than the regularly scheduled Citizen Comment period. These agenda items include, bnt are not limited to, ordinances, resolutions and Council Business issues. (See also Section 5; "Citizen Comment" of these Rules.) (5) Consent A2enda Consent Agenda items have either been fully considered by a City Council Committee or are considered to be routine and non- controversial and may be approved by one motion. Items on the Consent Agenda include but are not limited to, minutes, resolutions and ordinances discussed at a previous City Council or Committee meetings, bid awards and previously authorized agreements. Any Council Member may remove any item from the Consent Agenda for separate discussion and action. (6) Public Hearin2s . See Section 12 ofthese Rules for discussion of public hearing procedure. (7) Council Business Council Business items are usually those items other than resolutions and ordinances requiring Council action. (8) Introduction and First Readin2 of Ordinances Discussion and debate by the City Council may be held at this time. Council Members may request amendments to the ordinance at this time or at any time prior to adoption, direct staff to further review the ordinance, or approve placing the ordinance on the Consent Agenda at an upcoming Regular Council meeting for enactment as an enforceable City law. 7 . (9) Council Reports . The Council Members may report on significant activities since the last meeting. (10) City Manaeer Report The City Manager and staff update the Council Members on current issues or items of Council interest. (11) Adjournment With no further business to come before the Council, the Mayor adjourns the meeting. 2.3 MEETING MINUTES The City Clerk will keep an account of all proceedings of the Council in accordance with the statutory requirements, and proceedings will be entered into a minute book constituting the official record of the Council. City Council meeting minutes will not be revised without a majority affirmative vote of the Council at a regularly scheduled Council meeting. . 2.4 COUNCIL MEMBER SEATING A City Council Member's seat at the dais will be determined as follows: (1) The Mayor shall sit in Chair #4, the center seat at the dais, and the Deputy Mayor shall sit to the Mayor's right, in Chair #3; and (2) The remaining Council Members will be seated north to south by position #1 through #7, as consecutively as possible. SECTION 3. AGENDA PREPARATION 3.1 The City Clerk will prepare an agenda for each Council meeting specifying the time and place of the meeting, and setting forth a brief general description of each item to be considered by the Council. The agenda is subject to approval by the Mayor and the City Manager. 3.2 An item may be placed on a Council meeting agenda by any of the following methods: . 8 (1) A majority vote of the Council; (2) Council consensus; . (3) By any two (2) Council Members; (4) By the City Manager; (5) By a Council Committee; or (6) By the Mayor. A draft agenda will be provided to all City Council Members who shall have approximately 48 hours to review prior to publication. 3.3 An item may be placed on a regular Council meeting agenda after the agenda is closed and the notice published if the Council Member or City Manager explains the necessity and receives a majority vote of the Council at a public meeting. 3.4 The City Clerk will endeavor to schedule sufficient time between public hearings and other scheduled items, so the public is not kept unduly waiting, and so the Council will have sufficient time to hear testimony and to deliberate matters among themselves. 3.5 Legally required and advertised pu blic hearings will have a higher priority over other time-scheduled agenda items which have been scheduled for convenience rather than for statutory or other legal reasons. . 3.6 Agendas will be finalized by Wednesday, noOn - approximately one (1) week prior to the Council meeting. Agenda materials will be available, at City Hall, for the Council, City staff, media and public on the Friday before the meeting. 3.7 All agenda items packet reports will be in the format provided by the City Clerk's Office. 3.8 The Council may use the agenda item cover sheet "Recommendation Statement" language for making a motion. SECTION 4. COUNCIL DISCUSSION 4.1 All Council discussion shall be governed by ROBERTS RULES OF ORDER. NEWLY REVISED. 9 . SECTION 5. CITIZEN COMMENT . 5.1 Persons addressing the Council, who are not specifically scheduled on the agenda, will be requested to step up to the podium, give their name for the record, and limit their remarks to three (3) minutes. No speaker may conveyor donate his or her time for speaking to another speaker. All remarks will be addressed to the Council as a whole, and not to individual City staff members. Any person making personal, impertinent, or slanderous remarks, or who becomes boisterous, threatening, or personally abusive while addressing the Council, may be requested to leave the meeting. 5.2 The Mayor has the authority to preserve order at all meetings ofthe Council, to cause the removal of any person from any meeting for disorderly conduct and to enforce these Rules. The Mayor may command assistance of any peace officer of the City to enforce all lawful orders of the Mayor to restore order at any meeting. 5.3 Citizens with complaints, concerns or questions, will be encouraged to refer the matter to the City Manager, or ask that the matter be placed on a future City Council meeting, or Council Committee agenda with the appropriate background information. Any citizen who voices a concern or complaint at a City Council meeting which involves a potential violation of the City's Code of . Ethics shall be advised by the Council, or City Management staff, of the existence of the City's Board of Ethics, and of the procedures for requesting Ethics Board opinions and/or investigations from the Ethics Board. SECTION 6. MOTIONS 6.1 If a motion does not receive a second, it dies. Motions that do not need a second include: Nominations, withdrawal of motion, agenda order, request for a roll call vote, and point of order. 6.2 A motion that receives a tie vote is deemed to have failed. 6.3 When making motions, be clear and concise and not include arguments for the motion within the motion. 6.4 After a motion and second, the Mayor will indicate the names of the Council Members making the motion and second. 6.5 After a motion has been made and seconded, the Council may discuss their opinions on the issue prior to the vote. No further citizen comments may be . 10 heard when there is a motion and a second on the floor, unless allowed by the Mayor. . After a motion has been made and seconded, the Council may ask questions of staff and/or discuss their opinions on the issue prior to the vote. No further citizen comments may be heard when there is a motion and a second on the floor, unless allowed by the Mayor. 6.6 When the Council concurs or agrees to an item that does not require a formal motion, the Mayor will summarize the agreement at the conclusion of the discussion. 6.7 A motion may be withdrawn by the maker of the motion, at any time, without the consent of the Council. 6.8 A motion to table is undebatable and shall preclude all amendments or debates of the issue under consideration. If the motion to table prevails, the matter may be "taken from the table" only by adding it to the agenda of a future Regular or Special meeting at which time discussion will continue; and if an item is tabled, it cannot be reconsidered at the same meeting. 6.9 A motion to postpone to a certain time is debatable as to the reason for the postponement but not to the subject matter of the motion; is amendable; and '. may be reconsidered at the same meeting. The question being postponed must be considered at a later time at the same meeting, or to a time certain at a future Regular or Special City Council meeting. 6.10 A motion to postpone indefinitely is debatable as to the reason, for the postponement as well as to the subject matter of the motion; is not amendable, and may be reconsidered at the same meeting only if it received an affirmative vote. 6.11 A motion to call for the question shall close debate on the main motion and is undebatable. This motion must receive a second and fails without a two-thirds' (2/3) vote; debate is reopened if the motion fails. 6.12 A motion to amend is defined as amending a motion that is on the floor and has been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. Motions that cannot be amended include: Motion to adjourn, agenda order, lay on the table, roll call vote, point of order, reconsideration and take from the table. A motion to am~nd an amendment is not in order. 1 1 . 6.13 Amendments are voted on first, then the main motion as amended (if the . amendment received an affirmative vote). 6.14 The motion maker, Mayor or City Clerk should repeat the motion prior to voting. 6.15 At the conclusion of any vote, the Mayor will announce the results of the vote. 6.16 When a question has been decided, any Council Member who voted in the majority may move for a reconsideration, but no motion for reconsideration of a vote shall be made after the meeting has adjourned. 6.17 The City Attorney shall decide all questions of interpretations of these Rules and other questions of a parliamentary nature which may arise at a Council meeting. (See also Section 4 ofthese Rules.) All cases not provided for in these Rules shall be governed by Robert's Rules of Order, Newly Revised. In the event of a conflict, these Rules shall prevail. 6.18 Roll call votes will be taken during all televised Council meetings on non- unanimous votes, or if requested by a Council Member, or as required by law. The purpose of roll call votes is to assist the City Clerk in recording the vote and to communicate to the viewing public during televised City Council meetings the outcome of the vote. The official meeting minutes will always reflect roll call . votes on each action item. 6.19 The Presiding Officer's decision on a point of order may be appealed. If seconded, the appeal may be voted on by the Council. An appeal may not be amended, is not debatable when it relates to indecorum, transgressions of the rules of speaking, the priority of business, or if the appeal is made while the previous question remains pending. In the event of a tie vote, the decision of the Presiding Officer stands. An appeal is not in order when another appeal is pending. SECTION 7. ORDINANCES 7.1 All ordinances shall be prepared or reviewed by the City Attorney. No ordinance shall be prepared for presentation to the Council, unless requested by a majority of the Council, or requested by the City Manager or City Attorney. 7.2 Ordinances will be introduced and enacted by a Council Bill Number. After enactment, the City Clerk shall assign a permanent ordinance number. . 12 7.3 The City Clerk or designee shall read the title of the ordinance prior to voting unless the ordinance is on the Consent Agenda. . 7.4 Upon enactment of the ordinance, the City Clerk shall obtain the signature of the City Attorney. After the City Attorney's signature, the City Clerk shall obtain the signature ofthe Mayor. After the Mayor's signature, the City Clerk shall sign the ordinance. 7.5 Ordinances, or ordinance summaries, shall be published in the official newspaper, as a legal publication, immediately following enactment. 7.6 Ordinances become effective thirty (30) days after the passage ofthe ordinance unless otherwise specified. SECTION 8. MAYOR AND DEPUTY MAYOR 8.1 The Presiding Officer at all meetings ofthe Council shall be the Mayor, and in the absence of the Mayor, the Deputy Mayor will act in that capacity. If both the Mayor and Deputy Mayor are absent, the Council Members present shall elect one of its members to serve as Presiding Officer until the return of the Mayor or Deputy Mayor. 8.2 The Presiding Officer shall: . (1) Preserve order and decorum in the Council chambers; (2) Observe and enforce these Rules; (3) Decide all questions on order, in accordance with these Rules, subject to appeal by any Council Member; (4) Recognize Council Members in the order in which they request the floor. The Presiding Officer, as a Council Member, shall have only those rights, and shall be governed in all matters and issues by the same rules and restrictions as other Council Members; and .(5) From time to time, appoint Council Members to serve on City Council and ad hoc committees. 13 . SECTION 9. COUNCIL RELATIONS WITH CITY . STAFF 9.1 There will be mutual respect from both City staff and Council Members of their respective roles and responsibilities when, and if, expressing criticism in a public meeting. 9.2 City staff will acknowledge the Council as policy makers, and the Council Members will acknowledge City staff as administering the Council's policies. 9.3 All written informational material requested by individual Council Members shall be submitted by City staff, after approval of the City Manager, to all Council Members with a notation indicating which Council Member requested the information. 9.4 Council Members shall not attempt to coerce or influence City staff in the selection of personnel, the awarding of contracts, the selection of consultants, the processing of development applications or the granting of City licenses or permits. 9.5 The Council shall not attempt to change or interfere with the operating rules and practices of any City department. . 9.6 Mail that is addressed to the Mayor and Council Members shall be copied and circulated to all City Council Members by the City Clerk, as soon as practicable after it arrives. 9.7 The City Clerk shaD not open mail addressed to individual Council Members if it is marked personal and/or confidential. 9.8 No Council Member shall direct the City Manager to initiate any action or prepare any report that is significant in nature, or initiate any significant project or study without the consent of a majority of the Council. New initiatives having policy implementation shall be directed to a Council Committee for consideration. 9.9 Individual requests for information can be made directly to the Department Director unless otherwise determined by the City Manager. If the request would create a change in work assignments or City staffing levels, the request must be made through the City Manager. . 14 ----- --- 9.10 To provide staffthe necessary preparation time, Council Members will provide staff advance notice of any questions or concerns they may have regarding an . agenda item prior to a public meeting, if possible. SECTION 10. COUNCIL MEETING STAFFING 10.1 The City Manager shall attend all regular meetings of the Council unless excused. The City Manager may make recommendations to the Council and shall have the right to take part in the discussions of the Council, but shall have no vote. When the City Manager has an excused absence, the designated Acting City Manager shall attend the meeting. 10.2 The City Attorney shall attend all meetings of the Council unless excused, and shall, upon request, give an opinion, either written or oral, on legal questions. The City Attorney shall act as the Council's parliamentarian. The Deputy or Assistant City Attorney shall attend meetings when the City Attorney has been excused. 10.3 The City Clerk, or designee, shall attend Regular meetings of the Council, keep the official journal (minutes), and perform such other duties as may be needed for the orderly conduct of the meeting. . SECTION 11. COUNCIL MEMBER ATTENDANCE AT MEETINGS 11.1 EXCUSED ABSENCES Excused absences are defined as follows: (1) Death of immediate familv member "Immediate family members" are defined as: spouse, child, parents, siblings, grandparents, father and mother-in-law, or daughter and son- in-law. (2) Illness Illness of a Council member or of an immediate family member, as defined above, requiring the member to personally attend and care for 15 . the immediate family member provided that the illness does not . necessitate an absence longer than six (6) months. (3) Three nonconsecutive absences Three (3) nonconsecutive absences per calendar year provided that prior notice is given to as referenced in Section 11.3. (4) Absences for Council Business A Council member who is absent because of other commitments representing Council or because of circumstances beyond the Council member's control, which include but are not limited to traffic, weather, accident. 11.2 VACANCY OF OFFICE A Council position shall become vacant upon three (3) consecutive unexcused absences or more than three (3) nonconsecutive absences as defined in Section 11.1(3). (RCW 35A.12.060) 11.3 Council Members will inform the Mayor, the City Manager or City Clerk if they . are unable to attend any Council meeting, or if they knowingly will be late to any meeting. The minutes will show the Council Member as having an excused absence. SECTION 12. PUBLIC HEARINGS 12.1 TYPES There are two types of public hearings: legislative and quasi-judicial. The Mayor will state the public hearing procedures before each public hearing. Citizens may comment on public hearing items. 12.2 LEGISLATIVE PUBLIC HEARINGS The purpose of a legislative public hearing is to obtain public input on legislative decisions on matters of policy, including without limitation, review by the City Council of its comprehensive land use plan or the biennial budget. . 16 12.3 QUASI-JUDICIAL PUBLIC HEARINGS The purpose of a quasi-judicial public hearing is to decide issues including the . right of specific parties and include, without limitation, certain land use matters such as site specific rezones, preliminary plats, and variances. The City Council's decision on a quasi-judicial matter must be based upon and supported by the "record" in the matter. The "record" consists of all testimony or comment presented at the hearing and all documents and exhibits that have been submitted. In quasi-judicial hearings, Council Members shall comply with all applicable laws including without limitation the appearance of fairness doctrine (Chapter 42.36 RCW). APPEARANCE OF FAIRNESS. Council members should recognize that the Appearance of Fairness Doctrine does not require establishment of a conflict of interest, but whether there is an appearance of conflict of interest to the average person. This may involve the Council member or a Council member's business associate, or immediate family. It could involve ex parte (outside the hearing) communications, ownership of property in the vicinity, business dealings with the proponents and/or opponents before or after the hearing, business dealings of the Council member's employer with the proponents and/or opponents, announced predispositions, and the like. Prior to any quasi~judicial hearing, each Council member should give consideration to whether a potential violation ofthe Appearance of Fairness Doctrine exists. If so, no matter how remote, the . Council member should disclose the facts to the City Manager who will seek the opinion of the City Attorney, which will be communicated to the Council member and the Mayor. SECTION 13. MEDIA REPRESENTATION AT COUNCIL MEETINGS 13.1 All public meetings of the City Council, Council Committees, and Council advisory committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct ofthe meeting. Seating space shall be provided for the media at each public meeting. SECTION 14. COUNCIL REPRESENTATION 14.1 If a Council Member appears on behalf of the City before another governmental agency, a community organization, or through the media, for the purpose of commenting on an issue, the Council Member shall state the majority position of . 1 7 the Council, if known, on such issue. Personal opinions and comments which . differ from the Council majority may be expressed if the Council Member clarifies that these statements do not represent the Council's position. 14.2 Council Members need to have other Council Members' concurrence before representing (1) another Council Member's view or position, or (2) the majority of Council's view or position with the media, another governmental agency or community organization. SECTION 15. CONFIDENTIALITY 15.1 Council Members shall keep confidential all written materials and verbal information, including but not limited to the topic(s) and/or the substance, provided to them during Executive Sessions, to ensure that the City's position is not compromised. Confidentiality also includes information provided to Council Members outside of Executive Sessions when the information is considered to be exempt from disclosure under exemptions set forth in the Revised Code of Washington (RCW 42.23.070(3)). 15.2 If the Council, in Executive session, has provided direction or consensus to City . staff on proposed terms and conditions for any type of issue, all contact with the other party should be done by the designated City staff representative handling the issue. Council Members should obtain the permission ofthe City Manager prior to . discussing the information with anyone other than other Council Members, the City Attorney or City staff designated by the City Manager. Any Council Member having any contact or discussion needs to make full disclosure to the City Manager and/or the City Council in a timely manner. 15.3 Council member believes that a topic or discussion in Executive Session is improper, the Council member may refuse to participate and leave the Executive Session and say nothing outside of the Executive Session. SECTION. 16. COUNCIL TRA VEL AND EXPENSES 16.1 PURPOSE AND ADMINISTRATION The objectives of this policy are to provide elected officials who incur authorized travel, subsistence, registration and related expenses while on city business, reasonable and timely mechanisms for the reimbursement and/or the advancement of such necessary expenditures. . 1'8 It is also recognized that City payment for business related food and beverage . for non-travel purposes will be incurred by the CitY Council wherein reimbursement will be provided. This policy statement also serves to provide guidelines by which to determine whether or not expenditures by the City Council may be reimbursable to the Council Member, and by which to determine refreshments and related costs served or made available at meetings involving volunteers and other quasi-employees are legitimate City expenditures. Claimants have the responsibility for becoming knowledgeable about authorized expenditures and the documentation requirements. Care must be taken to avoid unnecessary or excessive expenditures, and those not directly and reasonably related to the conduct of City business. 16.2 DOCUMENTATION Except for per diem allowances, no claim for reimbursement shall be paid unless it is accompanied by a bona fide vendor's receipt. Such receipts should show the date, a description ofthe purchase, vendor identification and amount paid. 16.3 CLAIMS Claims for reimbursement shall contain tbe following: . (1) Tbe name oftbe person who consumed tbe goods or used the service for which reimbursement is requested, wbether it be for meals, lodging, transportation or any otber purpose; and (2) A description oftbe event, occasion or circumstances related to the claim and the public policy or public purpose served. 16.4 MEALS Meal costs must be incurred directly by the claimant; direct billing to the City by a restaurant is prohibited except by way of an autborized City credit card. Payment for table service at a restaurant, commonly referred to as a tip, not to exceed fifteen percent (15%) ofthe restaurant price of the meal, is reimbursable as a reasonable and necessary cost for such service. 19 . . 16.5 PER DIEM SCHEDULE OF REIMBURSABLE MEAL COSTS The reasonable cost of necessary meals while conducting City business is authorized for reimbursement. All City officials claiming reimbursement for meals consumed while on City business shall be entitled to reimbursement not to exceed the Renzheimer Meal/Lodging Index. Notwithstanding the foregoing index, actual meal costs may be claimed when they are part of a regularly scheduled business event such as training seminar, professional meeting, or other business meeting. If the costs of meals for persons other than the claimant are included, those persons must be entitled to meal reimbursement in their own right and they shall be listed by name and title in claim documentation. 16.6 EXPENDITURES NOT INCLUDABLE AS ACTUAL MEAL COSTS Unauthorized expenditures include, but are not limited to: . (1) Liquor. (2) Expenses of a spouse or other persons not authorized to receive reimbursement under this policy. 16.7 TRAVEL Reimbursement for reasonable costs of business travel is authorized. General guidelines are as follows. 16.8 CITY VEIDCLE Out-of-the-area costs of vehicle operation are authorized, such as gas, oil, tires and necessary repairs. 16.9 PERSONAL VEHICLE Expenses shall be reimbursed for travel within a 300 mile radius of the City at such rate per mile as shall be established from time to time by the City Manager in his/her discretion, but not to exceed the then current maximum rate allowed by the United States Internal Revenue Service for reimbursement of such expenses for purposes ofbusioess travel expense deductions. Trips beyond this . 20 limit will be reimbursed at the lower of a) the established rate per mile, or b) the lowest available (other than non-refundable) airfare obtainable by the City's . Purchasing Manager plus mileage reimbursement at the then current City rate, based upon the estimated distance between the airport and the destination. Incidental travel costs such as parking, ferry or bridge tolls are reimbursable as they would be if a City vehicJe was provided. 16.10 RENTAL VEHICLE The cost ofvehicJe rental is considered an exception to this policy and must be approved in writing per Section 4A (Meal Reimbursement for Non-City Officials). Vehicle rental authorization must be separately set out in any request for approval ofsuch expenses. Approval of vehicle rental as an item on a travel advance request will not be considered sufficient authorization without a separate statement presenting the reason such an expenditure is required. 16.11 AIR TRAVEL Arrangement for air travel on City related business shall be arranged by the Purchasing staff of the Finance Department or as otherwise designated by the City Manager as outlined below: (1) Whenever feasible, the need for air travel arrangements should be . provided by way of the normal requisition process at least 5 weeks in advance of the departure date. (2) The authorized procurer will arrange for air travel based on the lowest available (other than non-refundable) airfare for a regularly scheduled flight which reasonably accommodates the time oftravel requested, and the destination as specified by the requisitioning department. (3) The authorized procurer will purchase the tickets at the time the rate is quoted and the Council Member will be advised ofthe arrangements for acquiring the tickets. (4) If personal travel is combined with business related travel, the traveling Council Member shall be responsible for paying the increase in airfare necessary to accommodate the personal part ofthe flight. The City shall only pay the lowest available (other than non-refundable) airfare for the round trip between the Seattle/Tacoma airport and the business related destination. Such payment for a personal travel shall accompany the City's payment to the vendor for the tickets. 21 . -.-..- (5) If changes in travel plans occur that are the result of City business . requirements, (i.e. delays in departure, cancellations, extended stays, or revised itinerary) any associated costs shall be paid by the City. However, aU increase in cost of travel due to changes for personal convenience will be borne by the Council Member. (6) Officials who obtain airline tickets on their own will be reimbursed based on the lower of: a) Actual out-of-pocket cost paid for the airline tickets or alternate means oftransportation (substantiated by a receipt); or b) the lowest (other than non-refundable) airfare available for their time of travel, unless an exception is granted in writing by the City Council. In this case, the official must pay the cost of the travel and seek reimbursement along with all other travel expenses. Direct billing of airfare to the City is allowed only if ordered by the Purchasing Staff, as may be authorized by the City Manager. 16.12 FIRST CLASS AIR TRAVEL First class air travel is not authorized. 16.13 OTHER TRAVEL EXPENSES Miscellaneous travel costs such as bus, taxi, bridge or other tolls, parking, ferry, . porter, bellman and the like (not including any maid service) are authorized by a listing of same as provided by the reimbursement form. Payment of a reasonable amount for porter service, bellman service and the like is considered to be a necessary payment for such service and, therefore, reimbursable. 16.14 VENDOR'S RECEIPT A vendor's receipt will be required only when the single item cost of this type expense exceeds $10.00. Local parking, ferry and bridge tolls may be reimbursed through the Petty Cash system, subject to the Petty Cash Guidelines. 16.15 OUT-OF-STATE OR OVERNIGHT TRAVEL To be eligible for any City reimbursement for out of state and/or overnight travel expense, the one way travel distance must be greater than 50 miles from City or home. . 22 16.16 ACCOMMODATIONS Reasonable hotel/motel accommodations for officials are acceptable and will be . reimbursed at a maximum of the single room rate. A vendor's receipt for this category is required for all claims. Direct billing of hotel/motel charges is not allowed unless by way of an authorized City credit card. 16.17 INCIDENTAL EXPENSES Includes all reasonable and necessary incidental expenses and includes, but is not limited to, the following. 16.18 ALLOW ABLE INCIDENTAL EXPENSES Laundry expenses if away from home four (4) or more calendar days. Baggage checking. Business telephone and postage expenses. Personal telephone calls home, if away from home for more than a 24 hour duration, are considered a business' telephone expense. 16.19 NON-ALLOW ABLE INCIDENTAL EXPENSES . Personal entertainment. Theft, loss or damage to personal property. Expenses of a spouse, family or other persons not authorized to receive reimbursement under this policy Barber or beauty parlor services. Airline and other trip insurance. Personal postage, reading material, telephone calls. Personal toiletry articles. 23 . . 16.20 NON- TRAVEL FOOD AND BEVERAGE REIMBURSEMENT POLICY Reimbursable expenses are subject to the followin2: (1) Meals consumed by the City official during meetings and other functions which conduct official City business or serve to benefit the City of Federal Way are reimbursable to the official. (2) Generally, the City will not incur costs for refreshments, and other related items, for meetings or functions held in the normal course of business or that are attended solely by City officials. However, such meetings or functions wherein a municipal function, public purpose, or City program is served or furthered, and wherein the City Council has expressly approved the meeting as such, the City may incur such costs directly or as a reimbursement to employees who have incurred such costs on behalf of the City. (3) Refreshments purchased solely for personal entertainment are not a legitimate City expense. 16.21 CEREMONIES AND CELEBRATIONS . (1) Reasonable expenses, including food and beverage, associated with commemorating a dedication or an unveiling that is recognized as serving a public purpose are legitimate City expenditures. (2) Private celebrations rather than public celebrations are not generally considered as serving a public purpose. Refreshment, food and beverage related costs would therefore not be recognized as legitimate City expense. (3) Support of a local "event" or celebration may not take the form of a gratuitous contribution of public funds to a private person, committee or organization. Expenditure of public funds on a publicly sponsored event requires the existence of a recognizable public purpose that relates to the City's existence, proper authorization from the legislative authority for such public sponsorship, and a reasonable relationship between the amount of the City's expenditure and the "public" nature of the event. 16.22 MEAL REIMBURSEMENT FOR NON-CITY OFFICIALS Council Member claims for the reimbursement of meal costs for non-city employees and non-city officials shall be documented by ameIDO authorized by . 24 the Mayor or, in the Mayor's absence, the Deputy Mayor. The memo must . identify: (1) The names of the individual or individuals being hosted; (2) Their official title or capacity as it related to City business; (3) The explanation of why this expenditure was an appropriate use of City funds. CLAIMS AND APPROVAL PROCEDURE 16.23 All claims shall be submitted for reimbursement using the form provided by the City Finance Department. Travel and subsistence expenses except for incidental and minor costs will not be paid from any Petty Cash Fund, unless as in compliance with petty cash policy adopted by the City. 16.24 Special approvals required by this policy shall be obtained by Council Members, from the Mayor, or in his/her absence, by the Deputy Mayor. Such approvals shall be by separate memo which identifies the policy exception being authorized and explains the reasons therefor. 16.25 Claims may include the reimbursable costs of other City officials who would be entitled in their own right to claim business expenses. . 16.26 Claims of Council Members must be approved by the Mayor or in his/her absence the Deputy Mayor. 16.27 Exceptions to the expense rules for unusual circumstances may be approved at a regular City Council meeting by a majority vote of the Council Members present at the meeting. 16.28 In preparation of the City's annual operating budget, Council Member travel and training expenses shall be anticipated and included in budget appropriations. Attendance at annual conferences of municipal officials, such as the National League of Cities or Association of Washington Cities, shall be addressed at the time of budget adoption to reflect the number of Council Members who will attend to represent the City. Meetings, conventions or training programs that require expenditure of funds to be reimbursed or paid on behalf of Council Members, and that are not anticipated at the time of budget adoption, must be submitted to the Council for approval. The request must be presented to the Council in a timely manner prior to the event to permit an opportunity for the Council to review and approve or deny the request based on its merit, to allow all Council Members . 25 . opportunity to discuss the appropriate Council attendance. The request shall include: (a) Name of organization sponsoring meeting, (b) Why attendance is requested; benefits to the City, (c) Council Member(s) to attend, (d) Location, (e) Attendance dates, and (1) Estimated cost to the City. 16.29 A report, oral and/or written as appropriate, shall be made to the Council at a meeting no later than two (2) weeks following said conference, seminar or training, in order that the full Council may benefit from the training experience received by the Council Member who attended. A record of such reports shall be maintained by the City Clerk. The Mayor shall make an annual State of the City report during a regularly scheduled City Council meeting; a written report shall be made available to the public at the time of the meeting. The City Manager shall provide an Executive Summary following each City Council retreat; a written report shall be made available to the public the first working day following the retreat. SECTION 17. PUBLIC RECORDS . 17.1 Public records created or received by the Mayor or any Council Member should be transferred to the City Clerk's office for retention by the City in accordance with the Public Records Act, Chapter 42.17 RCW. Public records that are duplicates ofthose received by, or in the possession ofthe City, areDot required to be retained. Questions about whether or not a document is a public record or if it is required to be retained should be referred to the City Attorney. 17.2 Electronic mail communications that do not relate to the functional responsibility of the recipieut or sender as a public official, such as meeting notices, reminders, telephone messages and informal notes, do not constitute a public record. All other messages that relate to the functional responsibility of the recipient or sender as a public official constitute a public record. E-mail communications that are intended to be shared among four or more Council members, whether concurrently or serially, must be considered in light of the Open Public Meetings Act. If the intended purpose of the e-mail is to have a discussion that should be held at an open meeting, the electronic discussion should not occur. Further, the use of e-mail communication to form a collective decision of the Council violates the Open Public Meetings Act. . 26 SECTION 18. CITY MANAGER EVALUATION . PROCESS 18.1 The Mayor, Council Members and City Manager will determine the evaluation criteria and format for the process. 18.2 After the criteria have been developed, the Council Members need to concur on when the completed evaluation forms are due and who will collect these documents. 18.3 Council Members need to discuss and decide if the Mayor and one (1) or more Council Members should meet prior to the actual evaluation; this meeting would allow time to summarize the comments; also, this sub-committee (of less than a quorum) could determine recommendations for the City Manager's employment contract amendments, including, but not limited to, salary, performance payment, cost-of-Iiving increase; the sub-committee can make a recommendation to the entire Council at the time of the evaluation; 18.4 Copies of the City Manager's current employment contract shall be made available to the entire Council. 18.5 At the evaluation session, the summary comments may be given, as well as . individual comments by Council Members; the City Manager may wish to respond which is usually at the conclusion of the Council comments; the City Manager's contract should be discussed and any recommendations may be concurred to by the Council. 18.6 The evaluation is held in Executive session. Attendance is limited to the Mayor, Council Members, City Manager and City Attorney. 18.7 The final step of the City Manager evaluation process is to have the City Attorney prepare amendments, if any, to the City Manager's employment contract. This contract needs to be approved as a Consent Agenda item at a Council meeting. 18.8 The Mayor shall prepare a press release no later than the next working day following the Executive Session regarding the results of the evaluation. 27 . . SECTION 19. MA YORlDEPUTY MAYOR SELECTION PROCESS 19.1 The Mayor and the Deputy Mayor shall be nominated and elected from the ranks of the sitting Council Members. 19.2 The Mayor and Deputy Mayor shall be elected for two (2) year terms at the first Regular City Council meeting in January of the applicable year, by a majority vote of the City Council in accordance with RCW 35A.13.030 and .035. 19.3 The City Clerk or designee shall conduct the election for Mayor. The Mayor shall then conduct the election for the Deputy Mayor. (See Appendix" A" to these Rules.) SECTION 20. CITY ADVISORY COMMITTEES 20.1 Federal Way's commissions, committees and task forces provide an invaluable service to the City. Their advice on a wide variety of subjects aids the Mayor and Council Members in the decision-making process. Effective citizen . participation is an invaluable tool for local government. 20.2 These advisory bodies originate from different sources. Some are established by ordinance while others are established by motion of the City Council. It is at the discretion of the Council as to whether or not any advisory body should be established by ordinance. 20.3 Federal Way advisory bodies bring together citizen viewpoints which might not othenvise be heard. Persons of wide-ranging interests who want to participate in public service but not compete for public office can be involved in governmental commissions, committees and task forces. These bodies also serve as a training ground or stepping stone for qualified persons who are interested in seeking public office. 20.4 As Federal Way advisory bodies have been formed since incorporation, the adoption of uniform rules of procedure is necessary to assure maximum productivity. The following policies govern the City's advisory groups; some of these advisory groups may have more specific guidelines set forth by ordinance, resolution, the Fe<<Jeral Way City Code, or at times by state law. 20.5 Every advisory body, when it is formed, will have a specific statement of . purpose and function, which will be re-examined periodically by the City 28 Council to determine its effectiveness. This statement of purpose is made . available to all citizen members when they are appointed. 20.6 The size of each advisory group is determined by the City Council and the size is related to its duties and responsibilities. Another determination to be made prior to formation, is the cost impact for City staffing a proposed advisory body. 20.7 The Council may dissolve any advisory body that, in their opinion, has completed its working function or for any other reason. 20.8 Members and alternate members of all advisory bodies are appointed by majority vote of the Council Members during a regularly scheduled meeting. 20.9 The Council Committee of the Whole shall be convened to review, interview and recommend Citizen Advisory Committee appointments to the City Council. Any Council Member who shall attend the public interview session shall be eligible to vote on the recommendation to be made to the full Council. A quorum of three (3) Council Members shall be required to forward any recommendation to the full Council. The full City Council shall vote on the appointments to the Citizen Advisory Committee at a regularly scheduled Council meeting. 20.10 The City Council may approve reappointment of citizens wishing second terms . subject to any limits established by ordinance or other laws. 20.11 Council Members will raise any concerns about any recommendation prior to the City Council meeting that is scheduled for the approval ofthe appointment. 20.12 Vacancies are advertised so that any interested citizen may submit an application. Applicants must be citizens of the City of Federal Way if required by the Federal Way City Code or if required by the City Council. Council Members are encouraged to solicit applications from qualified citizens. Applications shall be available from the Office of the City Clerk. 20.13 Lengths of terms vary from one advisory body to another, but in all cases overlapping terms are intended. On special work task forces, where a specific project is the purpose, there need not be terms of office. 20.14 Newly appointed members will receive a briefing by the commission, committee or task force chairperson and/or City staff, regarding duties and responsibilities of the members ofthe advisory body. This will include a review ofthe City of Federal Way Ethics Code. Each newly-appointed member will receive an information packet which will include a Certificate of Appointment signed by the City Council, a commission, committee or task force membership list, . 29 . responsible City staff member, statement of purpose for the advisory body which may include an ordinance, resolution, bylaws, or annual work program and a copy of the City of Federal Way Ethics Code. 20.15 All advisory bodies will be responsible for adopting their operating policies consistent with the establishing resolution or ordinance. 20.16 All meetings of advisory bodies are open to the public in accordance with the public meeting laws ofthe State of Washington which requires a minimum 24- hour advance notice; no advisory committee will schedule a meeting earlier than 7:00 a.m. 20.17 The number of meetings related to business needs ofthe advisory group may be set by the individual body, unless set forth in a resolution or ordinance. Notice of all meetings, including date, time, place and principal subjects to be discussed will be published in accordance with the public meetings laws of the State of Washington and the policies ofthe City of Federal Way. 20.18 The advisory body chairperson will be responsible for coordinating the meeting agendas with the appropriate City support staff. 20.19 Minutes will be kept of all meetings in accordance with the public meeting laws . of the State of Washington. The appropriate City support staff will be responsible for preparation of the minutes of each advisory committee meeting. 20.20 Excessive absenteeism, excluding illness or required travel, is cause for the removal of an advisory body member. Three (3) consecutive absences will be considered resignation from the body unless prior to the third absence, the member has requested, and been granted, an excused absence. The advisory body granting the excused absence will determine the validity of the request. 20.21 Members may resign at any time their personal circumstances change to prevent effective service. Members may be removed, from any advisory committee, prior to the expiration of their term of office, by a majority vote of the City Council. 20.22 A quorum for conducting business is a simple majority ofthe membership of the advisory body. 20.23 All members of advisory bodies should be aware of the need to avoid any instance of conflict of interest. No individual should use an official position to gain a personal advantage. . 30 20.24 Lobbying efforts by any advisory bodies on legislative, or political, matters . should first be checked for consistency with existing City policy by contacting the City Manager's office. In the event a position is taken that differs from that of the City's policy, an advisory body acting as an official body of the City of Federal Way, cannot represent that position before another body, i.e., the State Legislature or the King County CouDcil. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that he or she is not speaking as a representative ofthe City of Federal Way, or as a member of his or her commission, committee or task force. 20.25 Members of advisory bodies are eDcouraged to attend City Council meetings to keep abreast of Council actions. 20.26 The City Council transmits referrals for information or action through the City Manager to the advisory groups. These advisory groups transmit findings, reports, etc., to the City Council through the City Manager. 20.27 While the City staffs role is one of assisting the commission, committee or task force, the City staff members are not employees of that body. The City staff members are directly responsible to his or her Department Director and the City Manager. 20.28 Annually, each advisory committee shall develop a work program for the City . Council's consideration and approval. The City Council may amend the committee's work program. SECTION 21.. COUNCIL COMMITTEES 21.1 Council committees are policy review and discussion arms of the Council. Committees may study issues and develop recommendations for consideration by the Council. Committees may not take binding action on behalf of the City unless a quorum ofthe City Council is present, the Council Committee has been advertised as a Special Meeting of the Whole City Council and, by majority vote, the City Council has directed that such action occur at the Council Committee. Council Committee structure shall be as determined by the City Council in January of each year. The 2006 committees are as follows: FINANCE/HUMAN SERVICES/REGIONAL AFFAIRS COMMITTEE LAND USE/TRANSPORTATION COMMITTEE 31 . . P ARKSIRECREA TION & PUBLIC SAFETY COMMITTEE ECONOMIC DEVELOPMENT COMMITTEE 21.2 Committees shall establish regular meeting schedules as determined by the Chair of the Committee in consultation with the Committee members. 21.3 Each committee will have staff support assigned by the City Manager. Staff will work with the committee chairs to set agendas, provide support materials and prepare reports. 21.4 Summaries of each meeting will be prepared by staff and distributed to the Mayor and Council Members. These summaries will be in lieu of verbal reports at Council meetings. 21.5 The City Manager or Mayor may send issues directly to committees for their review in lieu of being referred to committee by the entire Council. 21.6 Committee appointments (chairs and members) shall be made by the Mayor. The Mayor will take into account the interests and requests of individual Council Members in making committee assignments. 21.7 Membership of each committee will consist of three (3) Council Members. . Council Members are expected to attend a majority of each respective committee meetings for each calendar year. 21.8 The Mayor shall be an "ex officio" member of each committee. The Deputy Mayor may serve as "ex officio" or be appointed to a committee. 21.9 The Mayor will make committee assignments each January, with members serving one (1) year terms. The Mayor has the discretion to appoint or remove Committee members at any time. SECTION 22. FILLING CITY COUNCIL VACANCIES 22.1 PURPOSE The purpose of this section is to provide guidance to the City Council when a Federal Way Council Member position becomes vacant before the expiration of the official's elected term of office. Pursuant to state law, a vacancy shall be filled only until the next regular municipal election, to serve the remainder of the unexpired term. . 32 22.2 REFERENCES . RCW 42.30.11 O(h) - Executive Session Allowed to Consider Qualifications of a Candidate for Appointment to Elective Office. RCW 42.30.060 - Prohibition on Secret Ballots. RCW 42.12 - Vacant Position. RCW 35A.13.020 - Vacancies - Filling of V acancies in Council/Manager Form of Government. 22.3 APPOINTMENT PROCESS (1) A Council position shall be officially declared vacant upon the occurrence of any of the causes of vacancy set forth in RCW 42.12.010, including resignation, recall, forfeiture, written intent to resign, or death of a Council Member. The Council Member who is vacating his or her position cannot participate in the appointment process. (2) The City Council shall direct staff to begin the Council Member appointment process and establish an interview and appointment schedule, so that the position is filled at the earliest opportunity. (3) The City Clerk's Office shall prepare and submit a display . advertisement to the City's official newspaper, with courtesy copies to all other local media outlets, which announces the vacancy consistent with the requirements necessary to hold public office: that the applicant (a) be a reg~stered voter ofthe City of Federal Way, and (b) have a one (1) year residency in the City of Federal Way. This display advertisement shall be published once each week for two (2) consecutive weeks. This display advertisement shall contain other information, including but not limited to, time to be served in the vacant position, election information, salary information, Council Member powers and duties, the deadline date and time for submitting applications, interview and appointment schedules, and such other information that the City Council deems appropriate. (4) The City Clerk's Office shall prepare an application form which requests appropriate information for City Council consideration of the applicants. Applications will be available at City of Federal Way offices, King County libraries located in Federal Way, the Federal Way Chamber of Commerce office, the Federal Way School District administration office and such other locations that the City Council deems appropriate. Copies of the display advertisement will be provided . 33 .-.-... . to current members of City of Federal Way commissions, committees, task forces and other City-sponsored citizen groups. (5) Applications received by the deadline date and time will be copied and circulated, by the City Clerk's Office, to the Mayor and City Council. Packets may also contain additional information received such as endorsements, letters of reference and other pertinent materials. (6) The City Clerk's Office shall publish the required public notice(s) for the meeting scheduled for interviewing applicants for consideration to the vacant position. This meeting may be a regularly scheduled City Council meeting, or a special City Council meeting. (7) The City Clerk's Office shall notify applicants ofthe location, date and time of City Council interviews. (8) Prior to the date and time of the interview meeting, the Mayor shall accept one interview question from each Council Member. 22.4 INTERVIEW MEETING Each interview of an applicant/candidate shall be no more than 30 minutes in . length as follows: (1) The applicant shall present his or her credentials to the City Council. (10 minutes) (2) The City Council shall ask the predetermined set of questions which must be responded to by the applicant. Each applicant will be asked and will answer the same set of questions, and will have 2 minutes to answer each question. (14 minutes) (3) An informal question and answer period in which Council Members may ask and receive answers to miscellaneous questions. (10 minutes) (4) The applicants' order of appearance will be determined by a random lot drawing performed by the City Clerk. (5) The Council may reduce the 3o-minute interview time if the number of applicants exceed six (6) candidates, or alternatively, the Council may elect not to interview all of the applicants if the number exceeds six (6) candidates. The decision as to which applicants to interview will be based on the information contained in the application forms. . 34 22.5 VOTING . Upon completion of the interviews, Council Members may convene into Executive Session to discuss the qualifications of the applicants. However, all interviews, deliberations, nominations and votes taken by the Council shall be in open public session. (1) The Mayor shall ask for nominations from the Council Members for the purpose of creating a group of candidates to consider. No second is needed. (2) Nominations are closed by a motion, second and majority vote of the Council. (3) Council Members may deliberate such matters as criteria for selection and the nominated group of candidates. (4) The Mayor shall poll Council Members to ascertain that Council Members are prepared to vote. (5) The City Clerk shall proceed with a roll-call vote. (6) Elections will continue until a nominee receives a majority vote of the . remaining Council members. (7) At anytime during the election process, the City Council may postpone elections until a date certain or regular meeting if a majority vote has not been received. (8) Nothing in this policy shall prevent the City Council from reconvening into Executive Session to further discuss the applicant/candidate qualifications. (9) The Mayor shall declare the nominee receiving the majority vote as the new Council Member and shall be sworn into office by the City Clerk at the earliest opportunity or no later than the next regularly scheduled City Council meeting. (10) If the City Council does not give a majority vote within 90 days of the declared vacancy, the Revised Code of Washington delegates appointment powers to King County. . 35 . SECTION 23. MISCELLANEOUS 23.1 When Council Members register to attend an official conference requiring voting delegates, such as the annual National League of Cities or Association of Washington Cities, the Council shall designate the voting delegate(s) and alternate voting delegate(s) during a public meeting, by a majority vote; when possible, said selection ofvoting delegate(s) shall be done on a rotating basis for the purpose of allowing all Council Members the opportunity to be an official voting delegate. SECTION 24. SUSPENSION AND AMENDMENT OF RULES 24.1 Any provision of these rules not governed by state law or ordinance, may be temporarily. suspended by a two-thirds (2/3) majority vote of the Council. 24.2 These rules may be amended, or new rules adopted, by a majority vote of the Council. . K:\DOCUMENT\CCRULES.2006 02/13/2006 . 36 APPENDIX "A" . MAYORJDEPUTY MAYOR ELECTION PROCESS (1) Any Council Member may nominate a candidate; no second is needed. (2) Nominations are closed by a motion, second and 2/3 vote of Council. (3) If only one (1) nomination is made, it is appropriate to make a motion and obtain a second to instruct the City Clerk to cast a unanimous ballot for that nomination. Approval is by majority vote of Council Members present. (4) If more than one (1) nomination is made, an open election is conducted by roll call vote. (5) To be elected, the nominee needs a majority vote of the Council. (6) Elections will continue until a Mayor and Deputy Mayor are elected by a majority vote of the Council. (7) The City Clerk shall declare the nominee receiving the majority vote as the new Mayor. The new Mayor shall declare the nominee receiving the majority vote as the new Deputy Mayor. The Clerk shall swear the individuals into office. . . 37 MEETING DATE: March 7, 2006 ITEM# 6L ____......_u~__~...._......."n_.~...~~__~,~~~..,_~ .,,_.~~..~,~___~,,~.."'g""_~__.__.._._._'__.........._._.~~.._"._".,~.~~ .......,...'''..".''''._.".,__....__....._...__.___.___._-_.._._......_.~--- ..............~.."".m~.~~'_..,..__,__~""__.,_,.,..,_,.---~-- . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: SURPLUS OF PROPERTY "'''~._.._____.__...n._.''_'____~u_'u'n''....___.~__,,~_~''~.g"~~,~---_.__.._.._..,'''~....,. ""'....."....."..-,.--.--....'. ....".------. __.___..~_.~...~,_...~.'M~.........."...."'~'.....n'.."____~___.______ CATEGORY: BUDGET IMPACT: [8] CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ..._..____..__~.d.".....~._.~.~.u~u_''''________~.~_."._~_.__._.,~~,______ ...........'" "'.,.."...,,~.~..........."",.,.....,...~.,'"_..~r_~.~..----.-.-..~.~~......-...--~ ...,......~,-''''.,."....."..'''.,~----.-._.-..,..-...-.--..-.-...---.------ A TT ACHMENTS: 1. February 28, 2006 Memorandum to the Finance, Human Services and Regional Affairs Committee 2. Parcel map of the property 3. The letter of inquiry from Mr. Johnston. 4. Letter from King County responding to Mr. Johnston regarding the purchase of the County- owned parcel 'SUMMARY /BACKGROUND :An-i'nciivid~al interested-;~-pl;~h;sj-~g-as;;:;~]l parceloTj'and"transfem~i't~ the-CitY-fr~~ King County when the City incorporated has approached The City. The property is 30' x 100' (3,000 sq. f1.) by size, is in the _inity of 31455 Fourth Avenue South, and is land locked with no access for public use or for City maintenance. erefore, this property is idle in the sense it serves no public purpose and yet does not generate any property tax. If Council were to surplus the parcel, based on current City policy, a formal appraisal would be required to determine the fair market value of the property. Based on information collected, King County has 'Offered to sell the adjacent parcel, directly east of the City's parcel and identical in size, for $3,000 "as is". A formal appraisal could cost between $1,700 to $3,500 and a title report fee of $350. This cost would substantially reduce the economic benefit the City may realize from the sale. Therefore, Staff requests that Council consider an exception to the current policy and allow alternative methods in determining the fair market value of this property. An example of alternative method would be to consult with local real estate professionals. Staff presented the following policy questions and options to the Committee: Question 1: Should the property be declared surplus? A. Declare the Property Surplus B. Deny the Surplus Question 2: Should the City Council allow alternative valuation from a formal appraisal? A Allow an alterpative valuation method B. Deny an alternative valuation method ... .....,- .....,.........,."".. ..,_.._._...._..._--_..._...._..._---_..~_...~.~.... "","',.,.,... ......,.,_._---_._---_._.~~......_,.~.~....~...~ ....,....--..,.--.....- . ..............".- ."..""",...- ..........--..-.------...---.....- ....................---..,...-..".. . ............,.-...,....,~. .......,- ................-...-............-.----.- . .,~~_______.._.__.._.____.~_. ..........,~..,_..,...____~~~,~..~~._~~_~~~~~~".~~~._.'.._..'..~".n..~'."~'","',"','~,'" ,.,~~.. __...,... ,._..'._._.m_.._.._,.,.__...."'''_'..''''''7'..'._,.._..,_..~_~.____,__~"~""~~n'"'...~'",._~~....~..,__._____._..._._.. ._...._. CITY COUNCIL COMMITTEE RECOMMENDATION: At its regular meeting on February 28,2006 the Finance, Human Services and Regional Affairs Committee recommended: . Forwarding Option 1A and Option 2A to the March 7, 2006 City Council Consent Agenda and direct staff to begin the required public notice process to place the public hearing oj the proposed surplus on the March 21 Council Agenda. _________~._m~._.._~,........._~......~,.,.....~..~.~"..,_"'"..,_..,",..~,...,....."....._.U_~~.._M._.~~_~..___.~n~.._"_..~,._~._,_._,,~_".__~.,..~,~'".~~~_~~~ "__'~"_'n""_ PROPOSED MOTION: "I move to declare the property as surplus and alIow an alternative valuation method. I further move to direct staff to begin the required public notice process to place the public hearing of the proposed surplus on the March 21, 2006 Council Agenda." ~;~-:A~AGE:AP~~~-~~~----- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1ST d" rea 109 0 ,...~,~ T ABLED/DEFERREDINO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # --. '" . CITY OF FEDERAL WAY MEMORANDUM . -~", ,~ Date: February 23, 2006 To: Finance, Human Services and Regional Affairs Committee From: Iwen Wang, Management Services D~ ~ Via: Derek Matheson, Interim City Manag Subject: Surplus of Property POLICY QUESTION: 1. Should the City Council declare Parcel No. 0821409273 in the vicinity of 31455 FoiJrth Avenue South as surplus? 2. Should the City Council allow the determination of the fair market value through an alternative method? BACKGROUND: The City owns the subject property as part of the park/open space transfer from King County when the City incorporated. The property is 30' x -100' (3,000 sq. ft.) by size, is in the vicinity of 31455 Fourth Avenue South, and is land locked with no access for public use or for City maintenance. Therefore, this property is idle in the sense it serves no public purpose and yet does not generate any property tax. The City recently received an inquiry to purchase of the property. If Council were to surplus the parcel, . based on current City policy, a formal appraisal is required to determine the fair market value of the property . Based on information collected, King County has offered to sell the adjacent parcel, directly east of the City's parcel and identical in size, for $3,000 "as is". A formal appraisal could cost between $1,700 to $3,500 and a title report fee of $350. This cost would substantially reduce the economic benefit the City may realize from the sale. Therefore, Staff requests that Council consider an exception to the current policy and allow alternative methods in determining the fair market value of this property. An example of alternative method would be to consult with local real estate professionals. OPTIONS: Question 1: Sho'uld the property be declared surplus? A. Declare the Property Surplus: Pros: Return an idle property to the tax roll Allow adjacent property be developed to its maximum use- Cons: This could potentially allow the adjacent property to be developed into four lots instead of three, thus increasing the density. B. Deny the Surplus: Pros: Avoid any potential controversy Cons: The property will remain idle The lack of maintenance access to could be a potential problem . 1\ \-',\ Question 2: Should the City Council allow alternative valuation from a formal appraisal? A. Allow an alternative valuation method: . Pros: Avoid the disproportional cost to the apparent value of the property Allow the City to realize higher net value from the sale Avoid delay. During the peak season in 2005, a formal appraisal can wait four to six weeks for a qualified appraiser to do the job Cons: less transparent valuatIon process B. Denv an alternative valuation method: Pros: Consistent with Council policy Transparent valuation method Cons: High cost vs. value ratio and time delay ATTACHMENTS: Parcel map of the property. The letter of inquiry from Mr. Johnston. letter from King County responding to Mr. Johnston regarding the purchase of the County-owned parcel. STAFF RECOMMENDATION: Staff recommends approval of Option lA and Option 2A, respectively, to declare the property surplus and utilize the alternative method in determining its value. . FHSRAC COMMITTEE ACTION: The Committee recommends forwarding Option lA and Option 2A to the March 7, 2006 City Council Consent Agenda and direct staff to begin the required public notice process to place the public hearing of the proposed surplus on the March 21 Council Agenda. "ApPROVAL OF COMMITTEE ACTION: .... .~ Absent - Excused Jack Dove . ..,.....A CC: LA Lt)., PrtJ- f( PaJt-'~ 89tJ"lLL D Cfl/] 3332 Park Ave. N. -f;t',CUlli_ '..L~ {O . Renton, W A. 98056-1915 January 26, 2006 Laura Hathaway. City Clerk City of Federal Way P.O. Box 9718 Federal Way, WA. 98063-9718 Dear Ms. Hathaway, The purpose of this letter is to request tlte use an~or purchase ofa small parcel of property currently owned by the City of Federal Way. Tltis property (Parcel #0821049273) lies north of a property (parcel # 08211049143), located at 31455 4th AVe. S., which I am in tlte process of purchasing. I have already made arrangements to purchase .the King County property (parcel #0821049280), that lies to the east of the city property. The possession of these two properties would provide a legal access to tbe south. The property profile/legal description of my property refers to the two joining 30'xlOO' properties as the road access to this back parcel....lndeed, as it has always been used by the previous owner as such. In 1991 the City of Federal Way received from King County many parcels of property, including this one. A warranty deed, Record No. 199102200715, under Ordinance No. 0745wPublic Open Space. This smal11and~locked parcel could serve a greater good to the public by being put back on the taX rolls, and by permitting access to the adjoining property. Discussions with city officials including the legal, planning, and parks department suggest that this parcel could be surplused. It is my interest to divide Parcel No. 0821049143 into three lots; therefore I need to use Parcels No. 0821049273 and No.0821049280 as road and utilities access. My understanding is that tbe City Council has . to make the final decision regarding the parcel. May [ be informed as to wbat I need. to do next to expedite action on this concern? [appreciate your time and effort towards this matter. Thank you, Bernard Johnston r8~~Z-- f~-H 4;)/';' ~5S. \11 <0 . . __J @ King County . Facilities Management Division Real Estate Services Section Department of Executive Services King County Administration Building 500 Fourth Avenue, R.oom 500 Seattle, WA 98104-2337 206.296.7470 206-296-0195 Fax TTY Relay: 711 December 21,2005 Me Bernie Johnston 3332 Park Ave N. Renton, WA 98056 RE: Tax Title 082104-9280 Please be advised that Kil]lg County owns the subject land which would normally be offered for sale to' all adjoining owners through a sealed bid sale. However, since you have expressed an interest in purchasing the ~ubject property and the land is not buildable as it sits; the transaction meets criteria for a direc~ negotiated sale. The legal description of the property is on the assessor's page. The prop:erty is shown in blue on the enclosed map. The price for the above ~escribed property is $ 3,000 The price includes closing administrative costs~ . Please read the enclosed i~struction sheet, complete and return the enclosed form with a check or money order for the full a~bunt of the purchase price, or if purchasing on contract, 30% of the bid amount, made payable to fKing County Treasurer'. Mail to: KIng County Real Estate Services, Room 500 K.C. Administr~tion Building, 500 Fourth Ave., Seattle, WA 98104. The deadline for submitting your offerfonn i$ January 23,2006. Your application will be re~iewed and if acceptable, a deed will be prepared and recorded in the name designated on your dffer form. The recorded deed will be forwarded to you within 60 days. For purchases on contrad. the contract will be mailed to the purchaser within sixty days and you must have the contract notarized. King County may reject ariY and all bids received, and withdraw the property from sale. If you have any questions or need additional information, please call me at (206) 296-7494. dFe,y, ~~ ~ Obe~mp~ ' Property Agent DH Enclosures . @.~11I):ZM \. .... _h..- "'-'Td : #...-r~ - OJ . .. :::: .,. ~ tI) tl ... %\ 0 .Ii I ) . -,' R; .. ('I " ' .. ':i t 0-a I . '" . 19 ~ t CD '" ... ) . << "' ) , , . . .J(, -.- - .,. _IS -z$ 14 .c,l~JJ '- i nn .......c...IV.I... ...,"'. I~-:t~ , I II.J/.s~ , 'c) IIf b ' . 1'1_. 'P~2 c...... I .. - .. " ,.c-.... ~~ ' 0 , 'f\ -- "> ,~.s . _ ~~, ... . _7 .~_ _:;--.:~:. '-; .-. '" , . . ,-- .. ' . .. , ," -', . ..- ..~.. - , . . MEETING DATE: March 7, 2006 ITEM# J.R~. ~.......~.,~,,,..,....~~_ .... .__._..u,.",,~___.____..___._.~._........_m.......~..""_~'__~..~~~~_.....~~~________....~,,~~"""'~....'n'"'..",...~,..,'"''''_________.~...__..~~....._ ...______..__....""""'"".."'""""'.,,__.,......,""._,_,.."'.."""r_"""__"_ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: ORDINANCE TO MODIFY THE CITIZEN OVERSIGHT COMMITTEE REQUIREMENT OF ORDINANCE NO. 95-240 WHEN ALL IDENTIFIED PROJECTS HAVE BEEN COMPLETED ......,....~.."""".M..'.'..r__.___.__.._._..._~m........~""m.~_.__~~_.__...~__u~__~~~.~'"~_'_ "..__..._...._.~._"------_._---_... ..~..,~_,.....".~~u......"'.,',."...__"_..,.,_"''''''''..."_''''',,..~..________"..___._~,.,.,,"'_.___ CATEGORY: BUDGET IMPACT: D CONSENT [g] ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ...__._..............~.....~,~..~,,~....__~___._.._"""'__._W_" ~__~_.________.___~~____._._.__.~....~"R_'Y.".~,~,_,.~".,~".,'.""__r~~_._____.___._._____..______. ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated February 27, 2006 and draft ordinance modifying the Citizen Oversight Committee requirement. .._..____"..,~....~.~_n.~"'''"''~_.._.__m_~_.y.~~~......._...-,..,_.,_..~."_ .u,~_~~u._..__...",_".,..__.__._.._.._._m._.._.._._..'~"'~'._m~~,,~'_~'~~~~"",'_'~.._._.~".L.........."~'n.'........"~"~_~'''~'~'"n,".,,,,._~_,...~_,,__.._..________..__.._m__ SUMMARYIBACKGROUND: At its regular meeting on March 6, 2006, staffwill ask the Land Use and Transportation Committee to forward the attached ordinance and thereby utilizing the $340,000 balance from the 1995 Bond proceeds to construct the signal project at South 333rd Street and First Way South. The SEPA mitigation for the Community Center requires that this signal be constructed prior to the Center's opening. .-.......--........-...-....-...-..-,-.-.-----..--..-......-.-.............----..----..-----------.-----.---............-.----..---------------..-----,.-.,,--.---...-..-- --.-......-.... ................. --..- --.---...........-...........-.....,......-....,.....,..,......----..---------------.------------.--------.----.------------------.----- CITY COUNCIL COMMITTEE RECOMMENDATION: The Land Use and Transportation Committee will consider this ordinance at its regular meeting on March 6, 2006. Staff will present the Committee's recommendation to the full City Council on March 7, 2006. ...___.,__....__.._....._.mm__mm_...........,~.....~........,........."'~,.....,.._...,..__._____m____._____~""~_.._........'n."_"".."........__m.'.~_m_....._...._m._._.........m......_.__....._..._m___.._mm..m__.._....._..._"...,'~,~_,.....,.~_.....~..J.",.~..~'"............",.",....'......"m..._........."'."....'mm'.._..._........'._....m._m.... ......._m.... PROPOSED MOTION: "I move the proposed ordinance to second reading and approval at the next regular meeting on March 21, 2006." CITYM:~~~:APp~~ .. ------ ._... .........m._m._m_m___.....__.. _ ......., ....~..........._......._.........._........ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1ST d" _' rea lUg D T ABLED/DEFERRED/NO ACTION Enactment reading ~~~,_.~~~- D MOVED TO SECOND READING (ordhU/II('/?S 011/1') ORDINANCE # RESOLUTION # .ISED - 05/10/2001--- ~~.~". --.--..-.-...- --~..,.,~, ,~~~"~'_.on..". -..----- ..-. CITY OF FEDERAL WAY MEMORANDUM Date: February 24,2006 . To: land Use and Transportation Co~ Via: Derek Matheson, City Manager . From: Cary M. Roe, P.E., Public Works Director ~ Iwen Wang, Management Services Director Subject: Clarity Citizen Oversight Committee Provision Contained in Ordinance 95-240 When All Identified Projects Have Been Completed .POUCy QU~OH: Should the City Council modify the requirement contained in Ordinance 95-240 of using a Otizen Oversight Committee to allocate the remaining balance of $340,000 from 1995 Bond Proceeds when all the identified projects have been constructed? BACKGROUND: On August IS, 1995, the Oty Council enacted Ordinance No. 95-240 authorizing a ballot proposition for the November 7, 1995 election regarding levying utility taxes for the purpose of funding $7.5 million In traffic{street improvement projects and $7.5 million for the development of Celebration Park. The ordinance noted that State law did not require voter approval for the City to levy such utility tax. Section 3 of the Ordinance further specified that: ". . . If all of the improvements so described have been constructed or found to be impractical or not in the public interest, and proceeds from the bonds described In Section 3 remain available, the City Coundl shall appoint a Citizen Oversight Committee. The Committee will make a recommendation to apply such lx>nd proceeds for the construction or acquisition of other projects to the City Coundl. The City Council may then either apply the bond proceeds to repay the bonds described in Section 3 or to pay for other . projects recommended by the Citizen Oversight Committee, as the City Council shall determlne;n Two ballot propositions were put fO/ward, one for transportation projects and one for Celebration Park. With only conceptual development plans and rough cost estimates available, the City Coundl did not have the assurance that these projects could be built or at what Costs, therefore, the proviSion was added In case a large balance from the proposed total of $15 million bonds remained unused. The actual result was that voters approved only the $7.5 million transportation package. All ten projects were suocessfully designed and built by 2002 leaving a small balance ($340,000 or 4.5% of the $7.5 million proceeds) unspent. , Current Droiect needs: The SEPA mitigation for the new Community Center, CUrrently under construction, requires a traffIC signal at South 333rd Street and First Way South to be constructed prior to the Centers opening. The signal project is estimated to cost around $340,000 and is similar to the types of traffic projects identified in Ordinance No. 95-240. Therefore, as part of the mid.biennium budget adjustment presented to Council in November 2005, staff recommended using the 1995 bond balance to fund this required traffic signal project. However, it is undear whether Ordinance No. 95-240 requires the Citizen Oversight Committee to expend these funds when all of the identified projects have been completed. The key issues are the timing of the signal project and whether or not the appointment of a Citizen Oversight Committee for the size of the balance and for a single priority project are the best use of their time and effort. The design for the 333m and First Way South signal has now been completed and is ready to bid. The bidding environment is typically more favorable earlier in the year; it is likely that a delay in bidding this project could have a negative impact on the project cost. Additionally, a delay in this traffic signal project may adversely affect the opening of the Community Center. . k:\finance\Dw\3-6-06 lute 95 bond$.doc OPTIONS: . 1. Modify the Citizen Oversight Committee requirement. Pros: · Ensure funding for the signal project. . Allow project be bid in a favorable time. . Ensure the required signal is in place prior to COmmunity Center opening. Cons: · May be viewed as disregarding the City's prior commitment. 2. Call a Citizen Oversight Committee and recommend the Committee to anocate the funds to this important project. Pros: . Follow through with prior City commitment. COns: . Forming a dtizen advisory committee 'for a single, small project. · Potentially risk the funding of this required project should the committee recommend other improvements. · Will delay bidding of project and may result in a higher cost. · Depending on the overall delay, could potentially Impact the Community center's opening. ATTACHMENT: Draft ordinance modifying the Citizen Oversight Committee requirement. STAFF RECOMMENDATION: staff recommends Option I, amend Ordinance No. 95-240 to darify the Citizen Oversight Committee is not necessary to expend these funds because: (1) all of the identified projects have been completed; (2) the project is an important safety improvement and is required under SEPA for the Community center; (3) the project Is consistent with those in the initial Bond package; (4) the amount of funding available is suffident for only one signal project. . COMMDTEE ACTION: Recommend Council approve Option 1 and forward the draft ordinance to the March 7, 2006 City Council Agenda for its first reading. .. .r"" ._ APfJt9VAL BVtOMf-'lTTEE: .!~)..~~:~~f/"~;}~?:::.::_ ~;. ;.:. . ";." .._ ..; .:.~. ~;,:;.;{:~~~;~tr.t;}ti;..~::.:.: ... ~.- . " .: ~.:.::-::,;:::i;~::';J;IjC;f;".$O". D~~lJ ,.M.cCol an . k:\f1nanee\pw\3-6-06 lute 95 bond$.doe ORDINANCE NO. . AN ORDINANCE OFTHE CITY COUNCIL OFTHE CITY OF FEDERAL WAY, WASHINGTON, AMENDING SECTION 1 OF ORDINANCE NO. 95-240 REGARDING THE CITIZEN OVERSIGHT COMMITTEE AND EXPENDITURE OF EXCESS BOND FUNDS. WHEREAS, the Federal Way City Council enacted Ordinance No. 95-240 on August 24, 1995, authorizing an advisory ballot proposition in a special election to levy a utility tax for the purpose of providing funds for traffic, street and park improvements; and WHEREAS, the third paragraph of the recitals specifically stated that it was "not legally required, [but] the City Council desires to submit to the qualified electors the questions" regarding the levy; and , WHEREAS, Section 1 of Ordinance No. 95-240, provides that the City Council . would appoint a Citizen Oversight Committee in the event that the ten identified projects could not be constructed and proceeds from the bond funds remained available for the purpose of recommending other projects; and WHEREAS, the ten identified projects were completed in 2002, with a remaining balance totals $340,000; and WHEREAS, City Council authorized the construction ofthe Community Center in 2004; and WHEREAS, the SEP A mitigation for the Community Center requires a traffic signal at S. 333rd St. and 1$1 Way S., which is required before opening the Community Center; and . WHEREAS, Staff recommended the use of the remaining 1995 bonds money to ftmd . the SEP A mitigation traffic signal at the mid-biennium budget adjustment presentation in November, 2005; and WHEREAS, the traffic signal at S. 333rd S1. and 1 sl Way S. is similar to the type of 1995 identified projects; and WHEREAS, City Council allocated the remaining 1995 bond funds for the traffic signal at S. 333rd St. and 1 sl Way S. on December 6, 2005, and has authorized bidding ofthe project; and WHEREAS, City Council has not appointed a Citizen Oversight Committee; and WHEREAS, the City Council finds it in the best interest of the citizens to modify Section 1 of Ordinance No. 95-240 as a housekeeping matter to accurately reflect City Council's . actions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1 is amended as Follows: Section I. Traffic, Street and Park Improvements. The City Council hereby finds that it is in the best interests of the residents of the City to construct the traffic and street improvements listed on Exhibit A to this ordinance and develop Celebration Park as illustrated on Exhibit B to this ordinance. The estimated cost of the traffic and street improvements is $7,500,000 and the park improvements are $7,500,000. The City Council shall determine the exact specifications for such improvements. If the City Council determines that it is impractical or not in the public interest or that sufficient funds are not available to construct any portion of the . improvements, the City shall not be required 10 construct such portions. If all of the improvements -- -- --- so described have been constructed or found to be impractical or not in the public interest, and proceeds from the bonds described in Section 3 remain available, the City Council shall appoint a . Citizen Oversight Committee. The Committee will make a re~ommendation to apply such bond proceeds for the construction or acquisition of other proj ects to the City Council. The City Council may then either apply the bond proceeds to repay the bonds described in Section 3 or to pay for other projects recommended by the Citizen Oversight Committee, as the City Council shall determine. Since all ofthe identified improvements have been constructed and $340,000 ofthe pond proceeds remains available, the City Council has determined to not form a Citizen Oversight Committee, and allocate the $340,000 bond proceeds to the traffic signal at S. 333rd S1. and 151 Way S.. to satisfy mitigation for the Community Center, the City Council authorizes $340.000 for the traffic signal at S. 333rd S1. and 1 sl Way S. without the recommendation of the Citizen Oversight Committee. . Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity ofthe application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval, and publication, as provided by law. . PASSED by the City Council of the City of Federal Way this day of . _n'W - --,...,,_. ,2006. CITY OF FEDERAL WAY -- MAYOR, MICHAEL PARK. ATTEST: CITY CLERK, LAURA HA THA WAY, CMC APPROVED AS TO FORM: "-"'~ CITY ATTORNEY, PATRICIA RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: . PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K:\ORDlN\Citizen Oversight Comm Revision3 . MEETING DATE: March 7, 2006 ITEM# ~(g",~ . "'''___'~'U'~_'~__''''''''ww,'~~,w~,"~__~U''''''''''''''_'~~___~~..~ .,.,.....~'".~__..._.____.__~_~~"'".~'_ft..n'____~...n_" ....._~,~_._--_..~~_..._._-_.._~..,..,'~-"'"...._.~.~.~._,.~~,-"-,.._-".__.._".._"'".~ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: ORDINANCE TO EXTEND THE TERM OF THE FRANCHISES GRANTING COMCAST OF WASHINGTON NON-EXCLUSIVE CABLE COMMUNICATIONS FRANCmSES WITIDN AND THROUGH THE CITY OF FEDERAL WAY ._..~~_....._~._~.__.____~..~.~......".._.~..~,,,,....,,..,.~__._..c--__.__.._.~"._~__.__,____________.~~..._...~~~_ _~_.____..___~~._...._.._",...,"',..~_......,..U""~"~...._._ ......... .~~m.~_'_~___,_~_ CATEGORY: BUDGET IMPACT: D CONSENT ~ ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ ..........._.~......~.'..~_'r".~_~_______....~.......,~."~__,____'___'_"'___'__'_'~~'_'_'_~_'_"~_'_"~--___~~'~-'-~_~,~"__''''_'~~.r.ft.y........~...~...."._.",,._....~..,_..._._.--.-.......-,...-_.~--~~-,-------~------_.-------. ATTACHMENTS: Memorandum to the Finance, Human Services and Regional Affairs Committee dated February 28, 2006 and draft ordinance. 'n""""~~'_'~"_____'__'''~'''''''''~'''''''''''''' ... ................_.._._._.._..... ..... ....._._._.....,,"'~"_._.,...._.___..........__.._._.._.._~..._ ..... ..,........_......_....~._.""u"'.m...n..~."."~......."......'..d....._.........- ...........................- ...........-........-....--....-...-..~..--.......-............-.-._.-.-----.--.--..---.....-....~...-~...-......-.~ SUMMARYIBACKGROUND: The City has been engaged in franchise negotiations with Comcast since March 2005. While we are very close to the conclusion, there are a number of important issues to be resolved. The current franchise with Comcast Cable ends March 20, 2006. We believe the proposed extension will provide the necessary time to .mnPlele the negotiations and to allow the new franchise to go through the public pmcess. ey Negotiation Topics and Remaining Issues: 1. Terms of the franchise 2. Senior 'discounts 3. Construction and right-of-way management 4. Capital contribution for construction of additional or new I-net sites and government broadcasting facility and equipment 5. Broadcasting the City program in the P AA: Staff anticipates the conclusion of negotiations by late March or early April. Should an acceptable agreement be reached staff will present the new franchise agreement to FHSRAC in April and the full Council in May. The extension ofthe current franchise agreement will allow the City to enforce the current tern1S and conditions until they are modified by a new franchise agreement. Alternatively, the City may allow the current franchises to lapse, which may create ambiguity, should any enforcement issues arise. --_..._-_.._-_...._._.._.._..~.....- ..........._..........._....._~.~" ........"""". .............. ., ." ,......._.._....._..._..._--~-_._._-_.._._.~......_~~...-~.~.._~.._,..~_.......~..~.~..._--_....~......~~.....~..........------.......-.- ..............._....._.__......_-_._..__.~~-~---_..__.....--_._._.~~-_.._.._..__.._-_._.. CITY COUNCIL COMMITTEE RECOMMENDATION: At its regular meeting on February 28,2006 the Finance, Human Services and Regional Affairs Committee forwarded the staff recommendation for approval of the Franchise Extension Ordinance and forwarding the Ordinance to the full Council for its first reading at the March 7, 2006 meeting with a second reading and adoption on March 21, 2006. .......,..."'_..,~".". .....---..--.-.-.....-.- .......................--.-.-.-...-.. ........_......" .."."...."."" ...,.., "''',"',"'''''.''.' .............._._............_..._ ......r_......_.._....__._.._...._...._ .... ..."'.,...___.._.....____......._ ...... ....... ................ ......... ................ ..................... ........-.......-..,.-... eROPOSED MOTION: "I move the proposed ordinance to second reading and approval at the next regular meeting on arch 21,2006." ............... ,..."".................-...., ... ..................--.....-..-........-.-....... .-.........-- ..........-.--.--......--..-..-----.....-.-..-----......--..........-...-.....-.........-.....- ..........-.--......-. .........-...-......-..-.......- ....... .. .....-......-....--.-......- .......... ..-.- CITY MANAGER APPROVAL,; (JdJL (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) . COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 1 ST reading 0 T ABLEDillEFERRED/NO ACTION Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/1 01200 I . . CITY OF FEDERAL WAY MEMORANDUM .-. ~,.WOY .~,.,-, Date: February 23,2006 To: Finance, Human Services and Regional Affairs Committee From: lwen Wang, Management Servk:es ~ Via: Derek Matheson, Interim City Mana Subject: Comcast Cable Franchise Extension POLICY QUESTION: Should the City extend the current franchise agreement with Comcast to May 31, 2006 in order to allow time to complete negotiation of a new franchise? BACKGROUND: The City has been engaged in franchise negotiations with Comcast since March 2005. While we are very close to the conclusion, there are a number of important issues to be resolved. The current franchise with Comcast Cable ends March 20, 2006. We believe the proposed extension will provide the necessary time to complete the negotiations and to allow the new franchise to go through the public process. Progress has been slow partly due to scheduling conflicts; Comcast's effort in reducing franchise obligations with all renewals; and the development of federal legislation in recent years that has not helped local franchise authorities. However, we are working through our differences and have reached a tentative agreement on the majority of the . provisions. Below are some substantive issues that have not been finalized. KEY NEGOTIATION TOPICS AND REMAINING ISSUES: 1. Terms of the Franchise: The City proposed five years, Comcast proposed ten. Neither side has changed their position. 2. Senior Discounts: Currently the City has two different low-income senior/disabled discount structures due to the fact there were initially two different franchisees. The northern part of the City is currently on a 30% discount on basic service and installation while the southern part of the City has a 20% discount on basic and expanded basic service (or limited and basic service on the Comcast published rate sheet). For newer franchises, Comcast is providing a 30% discount on the limited basic service only. 3. Construction and Right-of-Way Management: Comcast wants a simpler permit process for routine maintenance and repairs; the City is agreeable to this request. However the City and Comcast still have differences in the definition of routine maintenance and repairs and have not discussed how to address the financial impact from blanket ROW Permits versus individual permits. 4. Capital contribution for construction of additional or new I-net sites and government broadcasting facility and equipment: This used to be standard practice in all franchise agreements, which has become increasingly limited in scope and amounts. Whatever the final amount Com cast may contribute, they are allowed to recover the same through a "PEG" fee on subscriber invoices. . 5. Broadcasting the City Program in the PAA: To do this it is very likely Comcast will need to make technical and system modifications which could be costly. Staff has requested that Comcast proVide the technical and cost information, but has not received it at this time. Comcast states that they are still looking into our request and told us the infonnation will be available in early March. In addition to technical issues, we will also need intergovernmental cooperation to do this. Currently King . County allows the City of Seattle to broadcast its government programs on Channel 21 throughout unincorporated King County (KC programs are on Channel 20 throughout incorporated and unincorporated areas.) We will need permission, likely in the fonn of an interlocal agreement with King County, in order to broadcast our programs on Channel 21 in the PM area. The discussion is currently kept at staff level and we may need to ta~e it more directly to the policy level at some point. SCHEDULE AND NEXT STEPS: Staff anticipates the conclusion of negotiations by late March or early April. Should an acceptable agreement be reached staff will present the new franchise agreement to FHSRAC in April and the full Counc;il in May. The extension of the current franchise agreement will allow the City to enforce the current terms and conditions until they are modified by a new franchise agreement. Alternatively, the City may allow the current franchises to lapse, which may create ambiguity, should any enforcement issueS arise. OPTIONS: 1. Approve the Franchise Extension Ordinance and forward the Ordinance to the full Council for its first reading at the March 7 meeting with a second reading and adoption on March 21- Pros: Allow current terms and conditions to continue until a new franchise agreement is in place. Cons: Requires the Council ordinance process. 2. Allow the current Franchise Agreement to lapse. . Pros: Staff would not need to utilize the Ordinance process. Cons: May create ambiguity should issues arise before a new agreement is reached. ATTACHMENTS: . The draft Ordinance authorizing extension of the current franchise through May 31,2006. STAFF RECOMMENDATION: Staff recommends approving Option 1. FHSRAC COMMITTEE ACTION: Forward Option 1 and the draft ordinance to the March 7, 2006 City Council Agenda for the first reading with a "Do Pass" recommendation. APPROVAL OF COMMnTEE ACTION: Absent - Excused Jack Dove . . ORDINANCE NO. 06 - ~"- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF }4'EDERAL WAY, WASHINGTON, AMENDING ORDINANCE NOs. 96-264, 95-238 and 05-497 TO EXTEND THE TERM OF THE FRANCHISES GRANTING COMCAST OF PUGET SOUND, INC. AND COMCAST OF WASIDNGTON IV, INC., (FORMERLY TCI OF AUBURN, INC., AND TELE-VUE SYSTEMS, INC. D/B/A VIACOM CABLE, IN C.) NONEXCLUSIVE CABLE COMMUNICATIONS FRANCHISES WITHIN AND THROUGH THE CITY OF FEDERAL WAY (AMENDING ORDINANCE NOs. 95-238, 96-264, 05- 497). . WHEREAS, on August 6, 1995, by Ordinance No. 95-238, the City of Federal Way (hereinafter, "City") granted a non-exclusive cable franchise (hereinafter, "Viacom Franchise") to Tele- Vue Systems, Inc. DBA Viacom Cable and the Franchise was subsequently transferred to Comcast (hereinafter, "Grantee"); and WHEREAS, Section 4 of the Viacom Franchise provides for the Franchise to terminate at midnight, August 13,2005; and WHEREAS, on March 21, 1996, by Ordinance No. 96-264, the City granted a non- exclusive cable franchise to TCI of Aubum, Inc. ("TCl Franchise") and said Franchise was subsequently transfelTed to Grantee; and WHEREAS, Section 4 of the TCI Franchise provides for the Franchise to tenninate at midnight, March 20, 2006; and . O....dinance No. 06- - Page 1 .WHEREAS, Section 1 of Ordinance No. 05-497 amended the Viacom Franchise to extend the tenn of the Franchise to midnight on March 20, 2006 to coincide with the . termination of the TCI Franchise; and WHEREAS, the City and Grantee are continuing to negotiate the renewal of the Franchis~s and anticipate combining the franchises into one Corncast Franchise; and WHEREAS, negotiations are anticipated to extend beyond March 20, 2006; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Amendment. Section 1 of Ordinance No. 05-497 and Section 4 of Ordinance No. 95-238 are hereby amended as follows: Lenl!th of Franchise This Franchise shall terminate at midnight on March 20, 2006 Mav 31. 2006. Section 2. Amendment. Section 4 of Ordinance No. 96-264 is hereby . amended as follows: Lenl!th of Franchise Tho length of this Franchise shall be for a term of ten (10) years commencing on March 21, 1996 and tenniflating This Franchise shall terminate at midnight on March 20, ~ May 31. 2006. Section 3. Full Force and Effect. All other terms and conditions of the Franchise Agreements not modified by this Amendment shall remain in full force and effect. . Ordinance No. 06- - Page 2 Section 4. Severability . If any section, sentence, clause, or phrase of this Amendment should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Franchise. Section 5. Ratification Any act consistent with the authority and prior to the effective date of this Amendment is hereby ratified and affirmed. Section 6. Effective Date This ordinance shall take effect and be in force 5 days from the time of its final passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this _ day of . ,2006. CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: ,. CITY CLERK, N. CHRlSTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON . Ordinance No. 06 - - Page 3 - FILED WITH THE CITY CLERK: . PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: ACCEPTANCE: K:\ Ordinance\2006\Comcast Extension . . Ordinance No. 06 - - Page 4 MEETING DATE: March 7, 2006 ITEM# (Q C. .~._..._..._.___~~Mn..~.........W""__'___'_~"'~_"_______"'~~~__..~..._~.."__.~__~~"~",~_.._..__."M",~,,,,_.~~,.~'Y....n.VU~~_'___'_'_'__"___~____"_"'~_"""""_"'____'__~"u_v""'~v,_''''''~__'~~"''~nr_~''_______'_ . CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2006 Carry-Forward Budget Adjustment ......~ .~..,.~_...._~" -. ~_~ .m_' .___..'__~n....'...~. ".^" _._----~..~. CATEGORY: BUDGET IMPACT: 0 CONSENT l'8l ORDINANCE Amount Budgeted: $ 0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $ 0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $ ---~-~~-~~ "'~, ._-_.._~ ---~~------.-. A TT ACHMENTS: Budge~,_Adjustment Summary!~emo and Ordinance. SUMMARYIBACKGROUND: This is an ordinance to adjust the 2006 budget to: (1) reflect the actual ending fund balance at 12/31/05; (2) cany-forward grants, transfers, and other revenues which were awarded and budgeted but not received in 2005; and (3) cany-forward projects, services, and other expenditures that were approved or committed in 2005 but not yet completed or paid at the end of2005.Unless otherwise identified, these adjustments are housekeeping in nature. eI;Y ~OUNCI~-~~MMITTEE RE~~MMENDATION: APproV~-~he 20~~-~any-F~rw~d Budget Adjustment. .-- --- PROPOSED RECOMMENDATION: "I move the proposed 2006 Carry-Forward Budget Adjustment Ordinance to second reading and enactment and th ext regular council me ting on March 21, 2006." ~..~.._-~-~,_. R'~_~_'J~ ..~~~ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # D DENIED 1 ST reading D TABLEDIDEFERREDINO ACTION Enactment reading o MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 . CITY OF FEDERAL WAY MEMORANDUM ."~.'~"--,.- '_.n......_ Date: February 21,2006 To: Finane,. Human &<Vi,,,, & R'gional ~tto, . Via: Derek Matheson, Interim City Manag _ From: Iwen Wang, Management Services Director ~ Subject: Carry Forward Budget Adjustment Ordinance - Baclmround The carry forward budget adjustment makes three types of modifications to current year's budget: L Adjust the beginning fund balance available based on the actual year-end balance of the previous year; 2. Appropriate projects that were budgeted in the prior year, but not completed and will continue during the current year; and 3. Make other changes or correction as needed. General and Street Fund OoeraJions: The preliminary $2.83 million General and Street fund balance is over and above the amount projected for 2005 year-end. However, of this amount, $1.14 million will be needed to continue existing projects not yet completed and/or previously approved by council and $148 thousand in recommended new items listed below. The $2.83 million is made up of $1.04 million in higher revenues than budgeted and $1.67 million in unspent expenditures. The primary source of increase in revenues is sales tax ($513K), pennit fees ($180K), public safety revenue ($ 169K), grants/other ($ 1 59K), interest earnings ($1 06K), gambling taxes ($71 K) franchise fees ($65K), criminal justice sales tax ($37K), and licenses ($25K), offset by property tax ($ 142K), court revenue ($73K), recreation fees ($47K), and passport fees ($22K) that did not meet budget projections. On the $1.67 million unspent expenditures, $1.14 million will be needed in 2006 for projects in progress and $148 thousand in < one~time items as listed below for Council funding consideration. . Provide $8K for Municipal Court Pro Tem Judge due to Conversion of Judge from Appointed to Elected; . . Provide $1 OK for Finance Temporary Help to Backfill FMLA Leave; . Provide $1 OK for Human Resources for Supervisors Training; . Provide $20K for Management Services Cable Franchise Negotiations; . Provide $50K for Steel Lake Annex Sewer Lift Station (source is CM Contingency); . Provide $7.5K for Public Safety 2006 Bulletproof Vest Grant Match; and . Provide $42K for Public Safety V chicle Replacement. Desienated orProiect Soecific Funds: The balance of the adjustments are for continuation of designated programs or capital project funds and includes: $4 L 75M in CIP funds; $97K for arterial streets overlay; $141 K in 2% for the arts for community center project; $132K in lodging tax funds; $4K for GAC capital; a reduction of $163K for SWR & CDBG grants; $723K in internal service funds for projects; and $455K in enterprise funds for continuation of projects. Overall this is a combined total adjustment of$44,291,571. Action ReQuested fW1YarL 1 tLJOtL. Move the carryforward budget adjustment in the amount of$44,291,471 to the full Council for approval.ovt- 'I APPROVAL BY COMMITTEE: Absent - Excused i Committee Member . k:\fin\biennial\ordinanc\2006 cfadj memo_doc "\= -..." 2005 Results of Operations General & Street Fund Only Variance GENERAL & STREET FUND Year 2005 Favorable (Un"!-vorablei . summary of Sourc.es & Uses Budget jldual $ % Carryforward Reque.st Beginning Fund Balance $ 2,945,041 $ 2,945,041 $ (0) 0.0% $ 2.779,383 OPERATING REVENUES ~rty Taxes 8,564,024 8,442,168 1141,856 -1.7% - Sales Tax 10,793,000 11,305,537 512,537 4.7% - -..-..- .----~._~ .~.~~ Q1rninal Justice Sales Tax 1,781,000 1,817,981 .. 36,981 2.1% .. Interaovemmental 2,210,000 2,248,446 38,446 1.7% - ~~Id Tax 2,500 2,026 1474\ -19.0% - Gamblln9 Taxes 1,430,000 1.501,064 71,064 5.0% ~ court Revenue III 949 000 875,986 173,014 _..:LEf2 f-.J~31,OOO) Probation Sa/'llices - Accounting Change Building PermitslFees-GO 2,942,400 3,141,368 198,968 6.8% - ROW PermitslFees-pW 365,000 346,605 (18,395 -5.0% - Licenses 208,517 233,304 24,787 11.9% - --_.'~. Franchise Fees 723,000 787,639 64,639 8.9% - ~,~~".. PassoortAgencvFees 85,086 63,418 121,669 -25.5% - Recreation Fees 872,335 825,052 147,283 -5,4% .. Public Safety 931,090 1,100;604 169,514 18.2% .-- - IAdmlnlCash ManaQement Fees 552,000 552,000 10 0.0% - --,.~~~- Interest EaminQs 172,000 277,945 105,945 61.6% - MIsclOther 184,700 305,019 120,319 65.1% - ransfer In Utility Tax-Gelebration Park 238,798 238,798 - 0.0% - ransfer In Utility Tax-Kennelh Jones Pool 314,000 314,000 - 0.0% .- - ransfer In Utility Tax-Arts CommIRW&B 93 750 93,750 - --,.~ - ranster In Utilitv Tax-Police Positions 625,000 625,000 f-' ._" "" - 0.0% - ransfer In Utility Tax-Street Bond Pro\Qct; 192000 192,000 - !?~ c------.-. - mnsfer In UtililV Tax-New Street Uohls 93,900 93,900 - 0.0% - otilfO~r'iltlndRevenu.es 34 $P;100 "3$'383;1l!l8 . 1,040508 3.'0% 1332,000\ OPERATING EXPENDrrURES .~~~ CilV Council 388,802 344,136 44,665 11.5% 40,000 CM Recruitment Ic;tv Manaoer Federal lobbyist $7K; Reduce CM Con~ngenCy ror Sewer lill 871,491 853,100 18,391 2.1% (42,550) Station $501< Munlcloal Court.Qoerations 11\ Reduce Pmbalion Sve< <1Je to Acclg CIlange $332K; Temp Help 1,069,822 983.097 ._" 86,725 8.1% 1311,358) $8K. Pro Tern Judge $8K . SEPA $32K; EOC Project S25K; Temp HelP $15K; EDC Study Economic Development 302,115 2?,8,584 73,531 24.3% 90,250 $13K; Dues $5K Supe/'llisor Training $10K; Job Announcem;"'1S $1K; Wellness prog $12K; labOr Negoliations $14K; TllnIp Help $10K; Cable Frnnchise Negotiations $2OK; Doc Imaging/RecordS Monagement Management Services 1,883,518 1.862,587 20,931 1.1% 94,649 Syslem $28K CiviVCriminal Leoal Services 1,145,500 1,005,323 140 177 12.2% 77 ,040 Outside legal counsellEmployment Practice ~ HS Contracl $32K; Org Capacity Pilol pmg & Homeless Count $26K; HS Comp Plan $5K; Abalemenl $2K; VoIunleer Dinner $3K; Molching Funds $3K; Cert pmg $IK; Shoreline InvenlOry $35K; PM $6K; Code Amend $109K; ConSUllant $34K; Pe""il Comm. Oeveloomen\ Svcs 3,494,215 3,123,953 370,263 10.6% 364,709 System $l08K Uail Services 1,442,060 1 400,637 41,423 2.9% Replace VeI1icles S42K; Explorer Prag $5K; Memoral>itia $IK; Seizures/Pmpe<tyBureau Funds $329K; Grants $l22K; Fleel Invoice $39K; Vehide Equip $16K; Spmman System S4K; On- Police Services 16,397,701 15,843,471 554,230 3.4% -- 564,469 Une Incident Reporting $5K IVls Gamm S49K; Recreation System ~""'; KepallS !\ Ma,nt Parks and Recreation 3,945,274 3,941,474 3,800 0.1% 65,651 $13K Public Wor1<s 3,910,022 3,644,449 265,573 6.8% 129 476 CTR $17K; EOC $97K; Traffic ConCUCT $8K; TrallJc Q,unt $8K City-Wide Internal Svc Cho to be Allocated - - - nla 75,200 Safety Equip $51<; Temp Help $20K; Sewer un Station $50K 01<1." Oil<li'atiiiil:.exiK\ndllilres . 34 OSO;$2'1 , .~ 33~:3.0.1111 1,619,109 4.tl% 1 1"1';S36 Operating Revenues over/(under) Operating Expenditures 1507421 2,152,796 2,660,217 -524.3% 11,479.536\ IoTHER FINANCING SOURCES One-lime Transfers In 81,000 73,551 (7,449 -9.2% 7,450 Fedel3ll0bbyist Police G1anlS $114K; Comm Dev Grant $35K; CTR Grant $17K; Grants & Other 498,256 564,873 86,617 17.4% 187,772 EOC Contributions $21K Total Other Financing Sources 519;256 650,423 79,161 13,7% 195,222 o.THER FINANCING USES One-Time Transfers 10 CIP 1,028,030 1.028,030 . 0.0% - Other '40,000 40,000 100.0% - - - TotatOthe( Fln.aoclnn Uses .'fll6$,tl3il 1.D28;030 40,000 - . 3.:rIo . ENDIH~:"IJ~O flAl;AJilCE $1,9~,8'W -$ 4,7;18;230 1$ 2779384 $ 1 $ 1,495;069 Chango)n Fl!nd. Balance Ending Fund Balance Detail; Interfund Loans 10,000 36,000 26,000 nfa 26,000 Increase in Fund Balance Designation . Snow & Ice Removal 100,000 100,000 - n1a Unreserved $ 1,838,846 $ 4,592,230 l!t 2 753 384 nla $ 1,469,069 Availallle FundSalance (1) Court revenue and e><penoiture Budgel reduced In 2005 by $332K for ellange in accounting of probation se/'llices. k:\fio\biennial\ordinanc\2006 cfadj memo.doc "Ji. i: _'2... CITY OF FEDERAL WAY 2006 CARRYFORWARD ADJUSTMENT General Fund: 2006 {;itv-Wide I Non-Deoanmental Vehicle Safety Equipment (5K),Temporary Support of MIS Projects ($20K) & Sewer lift Station ($50K)-I/S Charge....................... 75,200 City Council . City Manager Recruitment......................... ...... ............... .......... ............. .............................................................. __..... 40,000 City Manaqer Federal Lobbyist-Contract Balance-................. ...__..... ............... .............. .............................. ........................................ 7,450 Use of eM Contingency-Steel Lake Annex.Sewer lift Station................... ............... .................................... ....................... (50,000) Municipal Coun Accounting Change-Probations Services-Eliminate Recording Rev & Exp, receipt in as Net Revenue................................... (332,000) Minor Telecom Equipment-liS Charge ($5K), Temporary Help Balance ($8K), Pro Temp Judge ($8K)........................................ 20,642 Economic Develooment EDC-Planned Action SEPA ($32K), EDC Project Allocated 2005/06 Adopted Budget ($25K), 1-Time Funded Position ($15K)......... 71,875 EDC-Economic Development Study/Leland Group ($13K), Enterprise Seattle Dues ($5K)-Balance............................................ 18,375 ManaaementS8Nioes HR-$upervisors Training ($10K), Job Announcements ($1K), Wellness Program ($12K), Labor Negotiations ($14K).................... 36,449 DocumentlmagingfRecords Management System-Continue Project-lIS Charge Systems......................................... ............... 28,200 Ao-Cable Franchise Negotiation. ....__. ......__ ............. ........ ............. ............ ......... ...................... ...... ............. .... ...... ... ..... 20,000 F1-Contracted Help to Backfill FMLA Leave.......... ...... ...... ............ ......... ................ ........ ................ ............ ...... .............. 10,000 Law Outside Legal Counsel/Employment Practice.... ................ .......................................... ..... .......... ....................... .............. 77 ,040 Community Devefooment HS-Human Services Contracts ($24K) & HS Contributions Received in 2005 ($8K)................................................................ 31,995 HS-Organizational Capacity Bldg Pilot Prog & Homeless Count ($26K) & HS Comp Plan ($5K)......................................... ........ 31,056 BL-Abatement Funds-Balance.. ........... ........ .... ....... ..... ..................... .......... ........... ....... ........... ....... ...... ..... .......... ........ 1,874 NO-Volunteer Dinner ($3K), Matching Funds ($2.5K), CERT Program ($1K)......................................................................... 7,155 PL-Shoreline Inventory ($35K), Potential Annexation ($6K), Code Amendments ($109K)-Balance............................................. 150,129 PL~Consultant Funded by 2003 GMA State Grant.......... ....................................................................................... ........... 34,ODO IS Charge-Amanda Pennit System-Continue Project.......... .....n..... ...... .... .............. ........ ................... ...................... .......... 108,500 Parks & Recreation Arts Commission-Contract for Services Program.... ... ... .......... ..... ....... .............. ...... ............ ... ....... .................. ... .............. 49.401 Recreation System Upgrade-Capital-liS Charge-Information System.. ...... ................. ............ ..... .... ............. ...... ......... ......... 3,350 . Repairs & Maint1-Time Funds-Facilities Maintenance ($5K), Celebration Park ($3K) & Parks Upkeep ($5K) from Donation........... 12,900 Public Safety Replace Vehicles 627. 515. 6042 & 660-IIS Charge-($42K) & Authorization to Retain (2) Secondary PIT Training Vehicles............. 42,241 Explorer Program ($5K), Memorabilia Account ($1K), Seizures & Property Bureau Proceeds ($329K)-Balance............................ 334,594 Grants-2006 BVP (pending)-Grant & Match ($15K) & 2004 LLEBG ($8K), 2005 JAG ($51K) & BZPP ($49K)............................... 122,588 4th Quarter 2005 City of Kent Fleet Maintenance Invoice-liS Charge-Fleet................... .................................... ..................... 39,220 MDCNRM/Radio Equipment-Capital ($16K) and Spillman Interface ($4K)-Balance. .............................................. ................. 20,326 On-Line Incident Reporting-M&O ($3,000) & Replacement Reserves ($2,500H/S Charge....................................................... 5,500 Street Fund: Commute Trip Reduction Grant ($17K), Joint Emergency Mgmt Funds ($97K), Traffic Concurrency ($8K)-Balance...................... 121,865 Traffic Counts-source is Signal Synchronization Grant from 2004............................................................................. ........... 7,611 , SUb.tQtal~!iiit!lra'&'Sti'e~t.F,ori4 " '$1;147,Sa6 Arterial Street Fund: Asphalt Overlay Program-200S Balance..... ...... ................ ......... ..... .............. ....... ........... .... ....................... ................ .... 97,272 Solid Waste & Recycling Fund: Grant Expenditure Adjustment-Adopted 2006 Budget vs. Actual Grant Anticipated................................................................. (9,720) HoteUMotel Tax Fund: Olympic Trials-Earmark ($60K), Unallocated LTAC ($70K). HWR TIming of Expend-Balance ($2K)........................................... 132,627 SubtC)taIS~qal.R!l:verille FUn~ ' . ,"" , . " , ,$220,119 City Facilities CIP Fund: Municipal Facility ($558K) and Community Center ($17.1M)-Project Balance.................................................. ....................... 17,662,431 Parks CIP Fund: Sacajawea Sportslield ($55K), Neighborhood Parks ($309K), Celebration Park ($198K)-Project Balance.................................... 561,783 Hylebos Historical Cabins Park-Project Balance ($163K) and Grant Balance ($80K)............................................................... 243,751 Major Maintenance~Parks Facilities ($93K) and Parks Acquisition/Madrona Property ($42K)-Project Balance............................... 134,987 Downtown Park ($64KI, Playgrounds ($31K). Bike Facility ($10K), Lakota Park ($10K)-Project Balance...__................................ 128.636 Sportslield Renovation ($7KI, Sacajawea Park Master Plan ($28K)-Project Ba'ance............................................................... 34 ,525 Hylebos Boardwalk Replacement-Proj Bal ($71K) and Grants ($799K)...................................................................__............ 870,673 Sutface Water Management CIP Fund: . Small CIP-Balance.... ................... .........__. ........................ .................... ................................. .... ................. ....... ........ 2,195 SW 356th Regional Storm Water Facility-Project Balance... ................ ............. ........ no ....................................... ............... 5,034 West Hy/ebos Channel Stabiliz.ationfRestor~Project Balance ($364K) and Grant Balance ($122K)............................................. 486,490 West Branch Lakota Creek-Keep $100K in Project Balance............................................................................................... 100,000 2f23/2006 7:40 AM 2006 Carryforward.xls list 06 10f2 C-~ CITY OF FEDERAL WAY 2006 CARRYFORWARD ADJUSTMENT SW 325th St CulvertfTrunk Replacement-Project Balance.........._..............._............................. ...................................... ..- 155,970 East Branch Lakota Creek ($319K) & Mirror.Basin Detention Pond ($48K)-Project Balance..........._.......................................... 367,465 Lakota Wetland Regional Pond ($5K) & SW 320th SI Trunk Replacement ($150K)-Project Balance......................................-.... 155,000 . S 373rd Bridge and Hylebos Replacement-Project Balance.......................................................... ..................................... 821,760 Joe's Creek-Project Balance ($345K) and Grants Anticipated ($1.106M).........................................-.................................... 1,451,902 SW 320th St Crossing ($87K) and SW 332nd Street Trunk Replacement ($367K)-Project Balance............................................ 454,187 W Hylebos Basin Land Acquisition-Source is King County Conservation Futures GranL......................................................... 1,120.000 Transporlation CIP Fund: Federal Lobbyist-Contract Balance-Transfer to General Fund........ ................. .......... ........ ....................... ........ ........ .......... 7,450 So 356th St SR99 to 1st Ave South-Project Balance- --.... ....;........................................ ..................... ......... ...... ................ 1,734,357 SR99 Phase II-Project Balance........................................ .......... .................. ............ ........... ....... ........... .... ................... 1.527.552 So 320th St @ 1 st Ave So-Project Balance............................... ................ .............. .... ...... ..... .....-......... ............. ............ ( 115,926) So 348th St @ 1st Ave So - Add Turn lanes-ProjeCt Balance ($513K) and Eliminate Grant ($2S2K).......................................... 261,493 21st Ave SW/SW 357th St: SW 356th-22nd Ave SW-Project Balance ($98K) & Add'l Grant Anticipated ($100K)...................... 197,383 So 348th St: 9th Ave So to SR99-Project Balance............................................................................................................ 654,699 So 320th St@20thAve South-Project Balance.__........................................................................................................... 177,682 So 348th St@SR161 (348h & Enchanted)-Elim Grant Anticipated ($2.7M) & Adj Budget for Exp Timing ($387K)........................ (3,086,889) SR99 Phase 3-Project Bal ($2.032M), TIB Grant ($1.625M) Federal Grant ($715K) & Grant Anticipated ($1.214M)....................... 5,587,234 SW '312th St @ SR509-Project Balance............. ................ ............ ................ ..... ....... .............. ................................ ..... 160,184 So 320th St : 8th Ave S-SR99-Project Balance.... ............................................................................................................ 200,209 9th South and 336th-Project Balance. .................. ..__... _._ ..._........ ..... ............................ ............. ....................h............... 11,856 10th Ave SW I SW 344th-ProJect Balance.................... ...................................... ............................................................ 152,944 So 336th St @ 1st Way So-Project Balance..................................................h............................................................... 364,685 1st Ave So and So 28th Intersection-Project Balance..-................ ......................................................:............................. 50,030 So 336th St: 18th Ave So - I5-ProJect Balance....... ....... ..... ............ .................. .......... .................. ............ ..... ......... ....h... 37,384 15 City Center Access Study-Project Balance. .............................. ..................... .............. ........... .............. ....................... 6,864 So 320th St: 1st Ave to 8th Ave So-Project Balance......................................................................................................... 4,502 So 344th St: SR509 - 16th Ave So-ProJect BaJance..............--......................................................... ................................. 8,647 So 320th St @ 15.. ...... ............................... ..........-...... ..-...................................................... ..................... ................ 62,605 SR99 Phase 4-Project Balance ($253K), TIB Grant ($8.18M), and Federal Grant ($441K)....................................................... 8,870,766 1st Ave & So 333rd Signal-Adjust Budget for Timing of Expenditures........_......................................... ................................. (32,476) So 312th St @ 28th Ave So-Project Balance................:...-.............................................................................................. 809 21 st Ave So, So 318th to So 32Oth-Project Balance........... ...................... ...... ............ ............................... ................. ...... (70,511 ) Undergrounding of Overhead Crossing on SRgg (WSDOT Section)-New Project Previously Approved....................................... 224,065 'i.\$.!lb'tQ@r('a)ta'F!~() l(iJ:;tF nC;!fi',":;;<." . . .". ;~ :;':;- .' . . , ,>. . :$4-~;'15,4'3S1. "., ,- I '. _ ~. ;" .' _ ....' ;,,:',".., ace Water Management: NPDES ($18K) and King County ILA WRIA 94th Quarter 2005 Payment ($3K) and One Year Extension $8K)............................. 29,369 Steel lake Management District-2005's Balance.. ...." -.. ..... __' - ...... ................................. .... ....-........................... ............... 18,880 Dumas Bay Centre Fund: CIP Balances: Deferred Maint ($37K). Carpet, Irrig, Roof ($14K), Rehab Proj. ($242K), Site Restoration ($113K)......................... 406,557 Risk Management Fund: PS- Trsfr to Fleet Fund-Insurance Proceeds #6042 ($19K) & #660 ($10K~received in 2005...................................................... 29,646 Secondary Use Request-Public Works Vehicle #122 ($600) and Public Safety (2) PIT Vehides ($1200).lnsurance....................... 1,800 Information Systems Fund: Replace Misc Network Security ($8K), Class System Upgrade ($20K), Add'l Software Licenses ($10K}-Balance 38,400 Records Mgmt System ($21K), Domment Imaging ($7K). Recreation System ($3K), Pennit System-Continue Project................... 140,050 Spillman Interface ($4K), 800MHz Radio Replacement ($24K), Office EquiplPhone Replacement ($7K)-Continue ProJect.........-.... 35,226 WI-FI Project Balance ($30K) & Dumas Bay Center In-House Food Services M&O ($2K)........................................................ 32,022 GUI MobiVMisc Software for MDCs ($15K Reserves), MDSNRM/Radio/Equip Balance ($16K)................................................. 31,000 On-Line Incident Reporting M&O ($3K), Temporary Support of Various Projects ($20K), Minor Telecom Equip ($5K).................... 28,000 Fleet & Equipment Fund: Safety Equipment for City Hall Vehides ($5K) & City of Kent Maintenance 4th Qtr Invoice for Police Vehides ($39K)........ ...... ....... 44,420 Secondary Use Request-Public Works Vehicle #122 ($5K) and Public Safety PIT Training Vehides ($1K).................................. 5,826 PKlMT-Replace Venneer Chipper ($35K), Turf Equipment ($7K), Slicer Seeder ($2K)-Source is Reserves & Trade-In.................. 44,307 Replace 3 Marked and 1 Unmarked Police Vehicle-Use Insurance Proceeds, Reserves & Dept Saving...................................... 142,182 Buildings & Furnishings Fund: NCH Energy Study/Modification ($100K) and Sewer Lift Station ($50K) for Steel Lake Annex-Use CM Contingency...................... 150,000 Slibtot;il Proprietary Funds $1;171;&S5 Special Studies/Contracts Fund: Govemment Channel Cable Broadcasting-2005 Balance.............. .................. ............... ........ ......... ...............- ..... ..............- 4,156 2% for the Arts Fund: ~arks Art Balance................. .........-.. ........ ......-..................... ........ ...........-.............. ......-... ..-. --. ........ ............... --... ..... 141,F0 G Fund: Reallocation of CDBG Budget-2006 Adopted Estimate versus 2006 Actual Budget Allocation................................................... (153.542) . Subtotal NonMriual Pr9Qrams . ($lJ,216) GRAND TOTAL - AlL FlINDS $44,291;571 2/23/2006 7:40 AM 2006 Carryforward_xis list 06 20f2 ~-S ORDINANCE NO. . AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2005-06 BIENNIAL BUDGET (AMENDS ORDINANCE 04-469, 05-482, AND 05-510). WHEREAS, certain revisions to the 2005-06 Biennial Budget are necessary; and WHEREAS, these revisions are a result of funds to be carried forward from 2005; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAlN AS FOLLOWS: Section I. Amendment Ordinance 05-510, Section 1, is hereby amended to adopt the revised budget for the years 2005-06 biennium in the amounts and for the following purposes: . Section 1. 2005-06 Biennial Budget. That the budget for the 2005-06 biennium is hereby adopted in the amounts and for the purposes as shown on the attached Exhibit A (2006 Revised Budget). Section 2. Severability. The provisions of this ordinance are declared separate and severable, The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circwnstances. . ORD.# ,PAGE 1 . Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affinned. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage. as provided by law. PASSED by the City Council of the City of FederalW ay this day of . 2006. CITY OF FEDERAL WAY MAYOR. MICHAEL PARK ATTEST: . CITY CLERK. LAURA HA THAW A Y APPROVED AS TO FORM: CITY ATTORNEY. 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