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LUTC PKT 04-03-2006 II : City of Federal Way City Council Land Use/Transportation Committee April 3'd, 2006 City Hall 5:30 p.m. Council C~ambers MEETING AGENDA l. CALL TO ORDER 2. APPROVAL OF MINUTES: March 20th, 2006 3. PUBLIC COMMENT (3 minutes) 4. BUSINESS ITEMS A. S 333rd and 1st Way South Traffic Signal- Project Award Action 10 min / Miller B. Triangle Project Status Action 20 min / Perez . C. Comprehensive Plan Amendment Selection Process - Lee, Yen, & Action 20 min / Clark Lifeway Church D. Planning Staff Position Request Action 5 min / McClung 5. FUTURE MEETINGS/AGENDA ITEMS 6. ADJOURN <I I' Committee Members City Staff Jack Dovey. Chair Cmy M. Roe. P.E.. Public Works Director Eric Faison Marianne Lee. Administrative Assistant Dean McColgan 253-835-2701 G:\LUTClLUTC Agendas mid Summlln'es 2006\04-03-06 LUTe Agent/a.doc City of Federal Way City Council Land Use/Transportation Committee March 20th, 2006 City Hall 5:30 pm City Council Chambers MEETING MINUTES In attendance: Committee chair Jack Dovey; Committee member Dean McColgan; Committee member Eric Faison; Council Member Jeanne Burbidge; Council Member Linda Kochmar; Mayor Michael Park; Interim City Manager Derek Matheson; Public Works Director Cary Roe; Public Works Deputy Director Ken Miller; Community Development Deputy Director 1 Greg Fewins; Street Systems Manager Marwan Salloum; Streets Project Engineer Al Emter; City Traffic Engineer Rick Perez; MIS Director Iwen Wang; Senior Planner Margaret Clark; Deputy City Attorney Karen Kirkpatrick; Associate Planner ,I Andy Bergsagel; and Administrative Assistant II Marianne Lee., I A. CALL TO ORDER 'I Councilman Dovey called the meeting to order at 5:34 pm. Committee member McColgan made a motion to reorder the agenda. New order: 1 sl - A, 2nd - B, 3'd - G, 4th - E, 5th - D, 6th_F,7th_C. Moved: McColgan Seconded: Faison Passed: Unanimously B. APPROVAL OF MINUTES The March 6th, 2006, minutes were approved. C. PUBLIC COMMENT none D. BUSINESS ITEMS A. S 356th @ SR99 Intersection Improvements Project - 30% Design Status Report Marwan Salloum provided background information on this item. Committee member Dean McColgan asked where the $793,000 will come from. Marwan responded that it will come from the Capital Improvement Fund. Will the east leg ofS 356th match the west leg? Yes, it wilL What happens to the existing road? This is a very encumbered area; there is a stream, the Hylebos wetlands, and surface water issues. Most of the land will be utilized for water quality and remediation. If any land is left over, it will be possible to sell it. Councilmember Kochmar asked about the existing buildings. Marwan said that the building was bought five years ago but it has no existing business license and should not be conducting business. The only other business is a junkyard; staff has not studied that yet but it should be available by the 85% design status report. Committee member McColgan asked ifthere are accidents at this intersection or if it is currently failing in Level of Service (LOS). Rick Perez responded that there are accidents there, queuing problems during peak p.m. hours, and that it will fail LOS within six years. Committee member Faison asked if the zoning changes they are considering as part of the comp plan amendment are made, 'I what LOS will this intersection meet? Rick said that with current zoning they expect it to meet LOS until 2020, given the results of a study in 2000. They are trying to take the Triangle Project into account; the new exit on 1-5 will add 400 cars per hour. Marwan said the city is in discussion with some property owners already and will contact the remaining. Cary Roe inteIjected that staff is trying to get the State to fund an improvement of 2 lanes I (currently there is one now) as far west as possible, to get ready for the needed 5-lane road. (Staff is doing as much prep work for the future 5-lane road as possible now, including Right of Way (ROW) purchase.) Staff continue working on this issue; the City has concerns regarding the current position of the State on this item. SR99 to I sl is on the City's Transportation Improvement Board (TIP) list. Possible rezoning (from BP) of the area is another reason why additional study is necessary. Moved: McColgan Seconded: Faison Passed: Unanimously Cmte PASSED staff recommendation on to the April4lh, 2006 Council Consent Agenda. G:\LUTOLUTC Agendas and Summaries 2006\03-20-06 LUTe Minu,es:doc Land Use/Transportation Committee Page 2 March 20th, 2006 B. Grant Funding for Transportation Improvement Projects Marwan provided the background information. Moved: Faison Seconded: McColgan Passed: Unanimously \ Cmte PASSED staff recommendation on to the April 4th, 2006 Council Consent Agenda: C. Gravel Streets Policy Ken Miller provided the background information. He noted that cost estimates are very approximate. Committee member McColgan brought this up at the request of some citizens. Cary Roe said that the City has a policy on existing ROW with gravel roads; the existing policy is not to maintain them. City ROW is different that the lands in the Ballinger Act area; there the City has not authority. Committee chair Dovey noted that most of the roads are in the area discussed in item D (the comp plan amendment). If paved, the cost break-even point is in three years. Maintaining it as gravel is inefficient. When the gravel road services more than two homes and the owners want it paved and there are not drainage issues (that would be exacerbated by paving) it makes sense. If the gravel roads are serviced every six months, this may be completely solve the problem. Options 2 & 3 make sense for the City-owned roads. Committee member McColgan supports this. Committee member Faison said he wanted to know whatthe people in the Ballinger Act areas wanted but this could occur in the future. Chair Dovey pointed out that they bought their homes under the current conditions and so they already knew what it was like when they bought it. Committee member McColgan said that this is a small section of the City and those citizens do pay taxes. Committee supports item 5 for the Ballinger Act areas. Moved: Faison Seconded: McColgan Passed: Unanimously Cmte PASSED staff recommendation options 2 & 3, and a modified option 5 to the April4t\ 2006 Council Consent Agenda. D. Comprehensive Plan Amendment Selection Process - Lee, Yen, and Lifeway Church Margaret Clark gave the background information on this item. Public Comment: Barbara Nappier, Abbey Road, on behalf of Lifeway Church, she asked for the timing. When would the new zoning be in effect? Staff responded that it would be in effect five days after publication, after approval, in 2007. She then said that if a separate re-zone is requested 'they' will do traffic and soils analysis for their area. Ron Reuber, Clerget Mgmt Corp., of. Tacoma, said he has spoken to Committee members before about what's working in Federal Way and what's driving development. When you look at the groups of properties that are 'left over' they are pretty much all BP. There are some big chunks of land left in the south but they are lacking basic utilities. There will only be a low density, but it's not too usable yet. It makes sense to look at the area and see what can be done; the sensitive areas will be protected anyway. Can you expand the area of your study to include them? BP & BC uses zoning, 2 things stuck out: J) The height restrictions in BC zone are an issue. Height limits are not applied through the code well. 2) Auto body shop restrictions in the two zones. Councilmember Kochmar asked how the City had adopted each use for each zone (BP vs. Be)? She suggested making BP more useable and asked how long it would take to make these text changes. Ms. Clark responded that it would take 5-6 months. CD staff would have to discuss this issue with PW. Would they combine uses? How would this affect traffic? Councilmember Kochmar said she thought that would be a great idea. Committee member McColgan said that in his mind this can be divided into two items: I) An economic development issue, and 2) A residential zoning issue. BP is not really being developed while Be;: is in demand He asked if it was necessary to spend \12 million on studying the issue and delaying the developers two years when they only have a few requests. Do the few requests warrant a \12 million dollar study? He wants to encourage development and BC usage. Committee chair Dovey agreed with McColgan on the BC/BP usage. It should be simple to look at the different options and use it as an economic development tool. The City is getting so many requests in this area and it seems to Chair Dovey that the committee could make the comp plan amendment changes once and for all along with a comprehensive traffic and water study. This would give developers future security. $450K would force development to sewers and improve water quality. It would be a real roadmap for future development. G:\LUTClLUTC Agendas and Summaries 2006\0).20.06 LUTe Minutes,doc :1 Land Use/Transportation Committee Page 3 March 20th, 2006 Councilmember Burbidge said that she understands the concerns but would rather have Council look at this issue and make a quicker decision; it will help the Council members focus on what they are trying to achieve. \ Committee member Faison thanked Margaret Clark for her hard work on this issue and said he agrees with Councilmember Burbidge that the next LUTC meeting should be devoted to threshing out this issue. He is not sure it warrants $500,000 spent on studies and is more concerned with the traffic issues than the water issues. Chair Dovey agreed with Committee member Faison and noted that this is a first cut at the topic. He thinks the I committee should move Lifeway forward. They (Lifeway) will pay for the sewer mitigation. I McColgan suggested keeping Lee & Lifeway separate, and look at 9.6 RS for Lifeway. Faison does not want cluster housing at Lifeway but is accepting of9.6 RS. Dovey said he accepts more density, more to the GMA's numbers. McColgan agrees. They will look at this again as a committee and come up with answers in two weeks. They will discuss BP/BC and the overall plan for this area. Action on the Comp Plan Amendment wiU be requested at the April 3rd LUTe. :1 Cmte will take ACTION on this item at to the April 3rd, 2006 LUTe. E. Off-Site Real Estate Signs Code Amendment Margaret Clark gave the background information on this item. Public Comment: Sam Pace, Housing Specialist, King County Assoc. of Realtors, spoke to support staff recommendation. He said that Realtors have a self-policing policy that is already working. Councilmem.ber Kachmar told Mr. Pace that she agrees with his support of staff decision. Moved: McColgan Seconded: Faison Passed: Unanimously Cmte PASSED staff recommendation on to the April 4t\ 2006 Council Consent Agenda. F. Planning Staff Position Request ;1 Greg Fewins provided the background information. Chair Dovey said that this item will fit into the discussion on the comp plan amendments in tw() weeks. Committee member McColgan said that the intent of downtown development funding is for downtown development. Action on the Planning Staff Position Request will be requested at the April3'd LUTe. Cmte will take ACTION on this item at to the April3rd, 2006 LUTe. G. Proposed Resolution to Grant Noise Variance to WSDOT Karen Kirkpatrick provided the background information. The committee noted that this will speed up the work, a benefit to citizens traveling. Cary Roe pointed out that this issue may come back to the Cmte in regards to Phase III and that is type of request is becoming more common. It may be that the Code should be amended to allow the : Community Development (CD) Dept. more latitude regarding this. Mayor Park asked if this issue can be held to the 29 days requested. Mr. Roe said that the Public Works (PW) Dept. will work to track it. Moved: Faison Seconded: McColgan Passed: Unanimously Cmte PASSED staff recommendation on to the April 4th, 2006 Council Consent Agenda. : 5; FUTURE MEETINGS The next scheduled meeting will be April 3rd, 2006. 6. ADJOURN The meeting adjourned at 7:54 p.m. i G:\LUTClLUTC Agendas and Summaries 2006\03.20.06 LUTe Minutes,doe :t r :1 'I CITY OF FEDERAL WAY MEMORANDUM DATE: April 3, 2006 TO: Land Use and Transportation Committee VIA: Donna Hansen, Interim City Manage~ FROM: Cary M Roe, P.E., Director of Public Works ~ Ken Miller, P.E., Deputy Public Works Director SUBJECT: S 333,d Street & ]'1 Way S Traffic Signal Project Bid Award POLICY QUESTION: Should the Council award the S 333'd Street & 1 st Way S Project to the lowest responsive, responsible bidder? BACKGROUND: Six bids were received and opened on March 24, 2006 for the S 333'd & 1st Way S Signal Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Totem Electric, Inc. With a total bid for Schedules A and B of $280,080.00. A v AILABLE FUNDING: The budget for the S 333'd Street & 1st Street Traffic Signal Project is $340,000. ~I ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project construction costs: SCHEDULE DESCRiPTION AMOUNT A Traffic Signal at S 333'd & 1 sl Way S 256,695 B Three street lights on 8th A venue S 23,385 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $280,080 10% Construction Contingency $28,008 Design $40,000 King County Signal Review and controller $7,000 Printing plans $900 Easement and Title report $500 Advertising $1,800 ESTIMATED TOTAL PROJECT COST (INCLUDES 10% $358,288 CONTINGENCY FOR CONSTRUCTION) The project is $18,288.00 over budget and in order to stay within budget it is recommended that Schedule "B" in the amount of$23;385.00 (8th Avenue South street lights) be deleted from the project and a contract amount of$256,695.00 be awarded to Totem Electric Inc. Ifproject funding allows it is recommended the street light schedule B is added back into the project, this determination will occur after a substantial amount of the work is complete so as not to go over the available budget. Six bids were received for the project and therefore it was a competitive process, the increased costs are due to higher; copper wire, diesel and PVC prices. April 3'd, 2006 Land Use and Transportation Committee S 333'd St & IS! Way S - Traffic Signal Bid Award Page 2 OPTIONS: ( 1. Award Schedule A of the S 333,dStreet & 1 st Way S Traffic Signal Project to Totem Electric Inc. the lowest responsive, responsible bidder, in the amount of$256,695.00 and approve a 10% contingency of $25,669.50, for a total of $282,364.50, and authorize the City Manager to execute the contract. If project funding allows, approve adding Schedule B back into the contract with the understanding that the total cost will not exceed the total funding available for this project. 2. Reject all bids for the Project and direct staff to rebid the project and return to Committee for further action. 3. Do not award the S 333'd Street and I st Way S Project to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the April 18, 2006 City Council Consent Agenda for Approval: Award Schedule A of the S 333rd Street & 1st Way S Traffic Signal Project to Totem Electric Inc. the lowest responsive, responsible bidder, in the amount of $256,695.00 and approve a 10% contingency of $25,669.50, for a total of$ 282,364.50, and authorize the City Manager to execute the contract. Ifproject funding allows, approve adding Schedule B back into the contract with the understanding that the total cost will not exceed the total funding available for this program. COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the April 18, 2006 City Council Consent Agenda. ",. .t;~.' 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U> .... ... ... &l'O ... ... (It ... ... ,;,~ e Ul ~ UI _ ~ ~ ~ N ~ ~ ~ ~ g ~ ~ - e ~ ~ ~ OO>O>-::'OOO.oW"':) CD "'UlO_N~O>,,"N _OOOlDUlwrn-l ~ .""~O>:D.-~!=>?UI.'i ~ ~.""~!"'PP.OUl."'Ul~!'>~!=>~PPPP!JI.O."'" !e g~gggggggg ~ ggo~t;.ggggg~g~t;:~:::gggggg ~ ~ ~~"'fA"'fAfA"'fA"'EIl ~ ~"'''''''fAfAfAfA''''''&l'OfAfA''''fA&l'O'''fA'''EAfA''''''' ~ m m IE !l !l o .." .., ~ tJa; s ~ ~ N ~ ~ ~~ : ~g g~ l! ~ ~ ~ ~ ~ ~ ~ ~ ~ N 00 00066 NO 660 00 (II 00 000 00 en 0 000 00 :I CITY OF FEDERAL WAY MEMORANDUM DATE: April }rd, 2006 TO: Land Use and Transportation committe:g. VIA: Donna Hanson, Interim City Manager ~ ' FROM: Cary M. Roe, P.E., Public Works Director? Rick Perez, P.E., City Traffic Engineer SUBJECT: Triangle Project Status POLICY QUESTION: Should the Council approve WSDOT's recommendation for the configuration of the southbound off-ramp from 1- 5 to SR-161? BACKGROUND: Washington State Department of Transportation (WSDOT), in conjunction with Federal Highways Administration (FHW A), King County, and the cities of Federal Way and Milton, are in the process of evaluating the preferred alternative for the environmental process. The primary objectives of the project are to improve safety and reduce congestion in the 1-5 / SR-18 interchange and at the SR-18 (S 3481h Street) / SR-161 (Enchanted Parkway S / 161h Avenue S) intersection. . The preferred alternative for the interchange has heightened focus on the operation of the SR-161 at S 3561h Street intersection. Interim improvements to this intersection were constructed by Federal Way School District to mitigate impacts of Todd Beamer High School. These improvements were anticipated to fail the City's Level of Service (LOS) standard by 2009. Therefore, the City's adopted Transportation Improvement Plan includes a project that would add a second northbound left-turn lane from Enchanted Parkway to S 356th Street and widen S 356th Street to five lanes between SR-99 and SR-161. However, the addition of volumes from the southbound off-ramp would cause this intersection to fail by the design year (2030) of the Triangle Project, even with the planned TIP project. Additional analysis ofthe intersection has yielded an alternative ("Alternative C", see attached) that avoids directly impacting the intersection by rerouting the southbound off-ramp to intersect Enchanted Parkway immediately north of the 1-5 overpass. The additional traffic generated by the off-ramp would require a southbound right-turn lane in order to meet the state's LOS standard in 2030. WSDOT is proposing to include these intersection improvements in the project. Staffs concerns with Alternative 'C' are: . Since it does not divert as much traffic from the SR-18 / SR-161 intersection as other alternatives, it does not address one of the primary project objectives to improve safety and capacity of the intersection; . It diverts less traffic (about 600 vehicles per hour) from S 348th Street than alternatives that have the off-ramp feed directly into the S 356th Street intersection, thus requiring the City to fund additional improvements or accelerate their construction on the S 3481h Street corridor, including: 0 SR 18 at SR 161 (TIP Project #14; CIP Project #02-04) 0 SR 18 at SR 99 (CIP Project #98-37) 0 S 348th Street from SR 99 to 91h Avenue S(TIP Project #3) 0 S 3481h Street from 9th A venue S to 151 Avenue S (CIP Project #98-25) 0 S 348th Street at 151 A venue S (TIP Project #7) 0 SW Campus Drive from 1st Avenue S to loth Avenue SW (CIP Project 92-11) 0 SW Campus Drive at 19lh Avenue SW (CIP Project #00-15) 0 SW 336lh Street at 21st A venue SW (CIP Project # 00-08) 0 SW 3361h Way/SW 340lh Street from 261h Place SW to Hoyt Road (TIP Project #26); . It preserves the present awkward and inefficient configuration of two closely spaced intersections; . It may require additional right-of-way dedication from Lowe's after we have already negotiated significant improvements and right-of-way dedication; April 3'd, 2006 Land Use and Transportation Committee Triangle Project Status Page 2 · It adversely impacts the abiiity to provide good signal coordination on Enchanted Parkway. Positive aspects include: · It cost-effectively meets WSDOT's and the City's LOS standards at Enchanted Parkway and S 3561h Street; · It minimizes right-of-way and access restriction impacts for properties that rely on S 3561h Street east of Enchanted Parkway for access. Staff has been supportive of alternatives that include realigning 16th A venue S away from Enchanted Parkway in order to simplify and improve the safety of the intersection. However, WSDOT is not supportive of an expansion of the scope of the project if the intersection can be shown to operate within its standards without the realignment. In addition to the added expense of the realignment, expanding the scope of the environmental analysis at this time would delay the project by at least 6 months. Asa fallback position, the City could amend the Comprehensive Plan to show the 16dl Avenue S realignment to be constructed at a later date by the City and/or redevelopment along the realignment. Based on the deferral of the 16th Avenue S realignment, staff's preference is for Alternative F, which is similar to Alternative C, except that it provides an off-ramp to Enchanted Parkway at both S 3561h Street and just north of the 1-5 overpass. We propose a modification to Alternative F by providing two-way traffic east of Enchanted Parkway in order to provide access to properties between Enchanted Parkway and 1-5. The direct connection to S 3561h Street diverts more traffic from S 348th Street, although this then requires additional improvements to the Enchanted Parkway / S 3561h Street intersection. These additional improvements would include a northbound double-left-turn, an eastbound double left-turn, and an eastbound double right-turn. This would also create a 5- legged intersection, which although not desirable from a safety and efficiency perspective, would function no worse than the existing configuration of two closely-spaced intersections. Therefore, the staff proposal addresses the concerns raised (except the signal coordination issue) at an additional cost of approximately $4 million. WSDOT staff and consultants will be presenting more detailed information about the alternative analysis for this intersection. OPTIONS: 1. Approve Alternative C for the configuration of the S-bound off-ramp from 1-5 to Enchanted Parkway S. 2. Approve the staff recommendation for Alternative F, as modified. 3. Provide direction to consider a different alternative. ST AFF RECOMMENDA nON: Staff recommends forwarding Option 2 to the April 18, 2006 City Council Consent Agenda for approval: Approve the staff recommendation for Alternative F, modified to allow two-way traffic on S 356th Street between Enchanted Parkway andthe 1-5 southbound off-ramp. COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the April 18, 2006 City Council Consent Agenda. .~. .....:, 'r~"":~-'_.-:',~.<,:':; .t":~. .:: .' '. .- " 'J '. ::4~RR(}l,;V;:1\t~.oj 6'OM'lMI1)JIii~ REl?ORl': :,1 c- , t _ f," ." ,s " ~ :~-''"',t:-;''',.:.c:~,\i~'~/:. ~~... '>' -", ',"",;. -. ""', . " ~'! ~ -.."; < .' ~. ",.~.; t- .' .. i. ,., <:', ,~. - ~, ~ .. .. ,. -' ~ '. -, '. ~ .. " .. . -. , ~.. . '. '; . EtieFal$~n,.M;~n1"~~';','~'~<'; . .;,~:~t;\ "'..". - " cc: Project File Day Fi Ie I I GOG)O "C "C m r Z Z ::J" ::J" X CD CD CD D) D) - n> :E :E CD en en ::s < CD CD a. CD :E 0 N ...... -i m 0: ~ X I ::s- Cir CD JJ .... ::!': .... n> a. ::s OJ 3 en co .... "0 0: JJ ::s co ...... - CD 0> CD .... ...... en en CD (") OJ - r o. n> ::s ::s () CD 0 - ::s 0 - eN cO. Ol r::: .... 0> ~ - ::r o. ::s -- ---~ ----~--~---~ ---~- .,~ ~~ CITYOF ~ Federal Way DATE: March 27, 2006 To: Jack Dovey, Chair Land Use/Transportation Committee (LUTC) , VIA: Donna Hanson, Acting Interim City Manager ~ FROM: Kathy McClung, Director of Community Development Services ~ Margaret H. Clark, AICP, Senior Planner fMk<- SUBJECT: Follow-up on Selection Process - Amendments to the Comprehensive Plan Site-Specific Requests No's. 3, 9, and 10 (Continued from March 20, 2006) MEETING DATE: April 3, 2006 " I. POLICY QUESTION There are two policy questions to be decided upon by the LUTC as a result of additional staff research and discussion by the LUTC. 1. Should a comprehensive plan amendment and rezoning of all RS 15.0 designated parcels located south of SW 356th Street and west of 1st Avenue South be considered for higher density (Exhibit A)? 2. Should a comprehensive plan amendment and rezoning of all Business Park (BP) designated parcels between South 348th and South 356th Streets on either side of Pacific Highway South be considered for a Community Business (BC) designation (Exhibit B)? Staff presented the information contained within this staff report to the LUTC on March 20, 2006. The LUTC had some discussion, however, they wanted to continue discussion during their regular I meeting on April3, 2006. :1 II. BACKGROUND The City accepts applications on a yearly basis for amendments to the Federal Way Comprehensive Plan (FWCP) text and map. Pursuant to Federal Way City Code (FWCC) Section 22-523, after the September 30th deadline for accepting applications, the City Council shall hold a public hearing and select those docketed amendment requests it wishes to move to the Planning Commission for further consideration. It is the City's practice that all City business be presented to a Council committee, in this case the Land Use/Transportation Committee (LUTC), before Council deliberation. The LUTC discussed 12 site-specific requests (Exhibit C - Composite Map) at their March 6, 2006, public meeting and requested that staff conduct further research on the following three requests: -----~-~-~---- --- 1. Site-Specific Request No.3 - Request from Daniel Lee to change the comprehensive plan designation and zoning of 3.12 acres located between 6th Avenue SW and 8th Avenue SW, southeast of the easterly terminus of SW 360th Street, from Single Family Medium Density and RS 15.0 (Single Family, one unit per 15,000 square feet) to Single Family High Density and RS 9.6 (Single Family, one unit per 9,600 square feet, Exhibit D - Site Map). 2. Site-Specific Request No. 9 - Request from Linda Yen to change the comprehensive plan designation and zoning of 16.18 acres located south of South 348th Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) (Exhibit E - Site Map). 3. Site-Specific Request No. 10 - Request from Lifeway Church to change the comprehensive plan designation and zoning of 23.42 acres located south of SW 356th Street and west of 1st Avenue South from Single Family Medium Density Residential and RS 15.0 (Single Family, one unit per 15,000 square feet) to Single Family High Density Residential and RS 7.2 (Single Family, one unit per 7,200 square feet, Exhibit F - Site Map). III. PROCEDURAL SUMMARY FOR COMPREHENSIVE PLAN AMENDMENT PROCESS March 6, 2006 LUTC Meeting - All of the site-specific requests were presented to the LUTC for a recommendation on which requests should be considered further. The LUTC took action on Site-Specific Requests No's 1,2,4-8, 11, and 12. They requested that staff research Requests No's 3, 9, and 10 further and bring them to the March 20, 2006, LUTC meeting for additional discussion by the LUTe. March 20, 2006 Continued discussion of Requests No.'s 3,9, and 10 by LUTe. April 3, 2006 Continued discussion of and action on Requests No.'s 3, 9, and 10 by LUTC. May 2, 2006 Public Hearing by City Council. The City Council shall determine which requests should be considered further. IV. STAFF ANALYSIS 1. Site-Specific Requests No.3 - Lee and No. 10 - Lifeway Church Both the Lee and Lifeway Church properties are zoned RS 15.0 zone (one unit per 15,000 square feet) and are located south ofSW 356th Street and west of 1st Avenue South (Exhibit A). The Lee property is 3.14 acres and the Lifeway proRerties total 23.42 acres. Mr. Lee has requested an increase in density from RS 15.0 (one unit per 15,000 square feet) to RS 9.6 (one unit per 9,600 square feet) and the Lifeway Church has requested an increase in density from RS 15.0 zone (one unit per 15,000 square feet) to RS 7.2 (one unit per 7,200 square feet). Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 2 r--- - , , 'I As part of the analysis of these two requests, staff reviewed the area south of SW 356th Street shown on Exhibit A. There are large areas south of SW 356th Street that were zoned RS 15.0 at the time that the City incorporated in 1990. Since that time, the City has increased density from RS 15.0 to RS 9.6 for two areas, the Silverwood and Brighton Park subdivisions, due in part to the availability of sewer. This area of lower density zoning occurs on both the east and west sides of I st A venue South. However, there are major environmental and ownership differences between the two areas. The area east of 1 st A venue South is characterized by the Hylebos Wetlands and associated streams. In addition, there are many parcels that are either publicly owned or are intended as wetland mitigation for development elsewhere in the drainage basin. In the February 24,2006, staff report to the LUTC, staff recommended that neither Site-Specific Request No.3 (Lee) nor Site- Specific Request No. 10 (Lifeway Church) be considered further this year, but be studied along with similarly zoned properties for possible inclusion in a comprehensive plan amendment and rezone to higher density to be processed as part of the 2007 Comprehensive Plan Amendment Process. At the March 6, 2006 meeting, the LUTC requested that staff further research what' level of effort and associated costs would be involved in changing the comprehensive plan and zoning for this area as part of this year's Comprehensive Planning Process. A. Scope of Study :1 In March 1999, the City adopted a formal process whereby we would accept site- specific requests for cO!Tlprehensive plan amendments and associated rezones on an annual basis. Since that time, we have received numerous requests each year and have amended the comprehensive plan, land use map, and zoning map on December 23, 1998, September 14,2000, November 1,2001, March 27, 2003, and July 20,2004. None of these requests have been large-scale in scope except for the Christian Faith Center (CFC) and the Kitts Corner Development, which were both submitted in April 1999. CFC involved one property owner and had a specific project associated with the comprehensive plan amendment and rezone. The Kitts Corner project had numerous property owners and a conceptual master plan for mixed-use commercial and residential development. Both sites were about 50 acres in size. In order to analyze the impacts of changing the comprehensive plan designations and zoning of these sites, prior to processing these two requests, the City hired a consultant to conduct a Market Study in 2000 and utilized the results in updating the traffic model. The CFC project-specific comprehensive plan amendment was approved in July 2004 and the Kitts Corner conceptual plan comprehensive plan amendment was approved based upon a development agreement, which outlined conditions for a future project- specific master plan, in June 2005. An Environmental Impact Statement (ElS), which included a Traffic Impact Analysis, was prepared for CFC and some level of traffic I analysis will be required for the Kitts Corner master plan, depending on the scope of its I development. The CFC EIS cost approximately $275,000, with the traffic portion being ! approximately $150,000. :1 These larger projects require an analysis of the impacts of the change in zoning on land use, traffic, and drainage, at a minimum. Depending on the type of change, a market Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 3 I J -----_._-------~- study may also be warranted. Requiring a study is also consistent with the City Center Planned Action SEP A, which is currently undergoing environmental review, including a traffic impact analysis to determine, the impacts of increased density in the Downtown Study Area. B. Water and Sewer Availability The area in question is within the Lakehaven Utility District. However, as shown on Exhibit G, some lots do not have immediate access for connection to the water and sewer lines due to the location of lines relative to the lots. In addition, even though an area is within the district boundary, it may not be easily served due to topography or other factors. C. Surface Water The potential study area is located within five sub-basins for drainage purposes (Exhibit H). (i) Impact on the Bellacarino Woods Retention Pond As part of the storm drainage analysis associated with the Silverwood and Rosewood Subdivisions (granted final plat approval in 2001), the City's Surface Water Management Division worked with the Tetratech/KCM Consulting firm to analyze the Bellacarino Woods Closed Depression as a retention pond for that drainage sub-basin. The analysis was done based on then existing zoning. In order to analyze the impacts of an increase in density of the remaining RS 15.0 zoned area to RS 9.6 on Bellacarino Woods Retention Pond, we calculated the difference in development potential of all vacane and redevelopable2 parcels at RS 9.6 versus RS 15.0, in terms of additional impervious acres and found that there could be approximately 25 additional lots and 1.34 additional impervious acres with RS 9.6 zoning. Therefore, buildout of the existing RS 15.0 zoned area at RS 9.6 zoning would result in approximately 1.34 additional impervious acres draining to Bellacarino Woods Retention Pond. Approximately 354 acres drain to this pond. Although 1.34 acres is a small incremental increase in impervious area, City staff recommends re-running the model to confirm that additional development beyond what was previously modeled does not result in a detrimental water level increase in the pond during the 100-year event. Rerunning the model will cost approximately $5,000 and take three months, depending on how busy the consultant is. This includes the time to enter into a contract. (ii) Impact on the Remainder of the Area The remainder of the area is comprised of four drainage basins, which do not co- join anywhere downstream except perhaps at and in the Hylebos Creek (inside and then outside of the City limits). At least two of the drainage sub-basins flow into I Vacant land is defined as parcels where the improvement value is less than $1,000. 2 Re-developable residential land is land that could be subdivided two and one-halftimes. Follow-up to Selection Process ~Amendments to the Comprehensive Plan Page 4 :1 the City of Tacoma and Pierce County (Exhibit H). Using the same methodology 'I for the remainder of the area, we calculated that based on buildout ofthe existing RS 15.0 zoned area at RS 9.6 zoning, there will be approximately 186 additional lots and 9.92 additional impervious acres resulting from the four drainage basins. Based on the information at hand, Surface Water Management (SWM) staff looked at the 1989 Hylebos Drainage Plan and current drainage maps in an attempt to determine the type and amount of work needed to evaluate the impacts of changing the zoning from RS 15 to RS 9.6. This area has little available information on the existing infrastructure. It appears that the drainage system consists of disjointed ditches and swales running along roads and behind back yards. There are wetlands and small pothole drainages interspersed throughout the area, which complicates any modeling efforts. Without knowing which lots can be developed under the greater density, a uniform level of effort was applied across the study area. The costs for the effort will drop if the area needing intensive study can be further refined. A rough estimate of the I cost to study the four drainage basins is between $125,00 and $150,000, depending on the level of effort needed. This includes the field investigation, computer . modeling, and alternatives evaluation, but does not include staff time. If a detailed plan of drainage infrastructure is to be developed, the costs will rise considerably as the level of effort, including field surveying, would need to be done. :1 It is estimated that in order to conduct this study, a consultant would need 12 months once a notice to proceed was issued to complete the field analysis, hydrologic and hydraulic modeling, alternatives development (i.e., increased on- site detention, regional facilities evaluation, etc.), and report preparation.' D. Traffic Staff calculated the number of additional lots based on buildout of vacant and redevelopable land at the existing RS 15.0 zoning and at the potential RS 9.6 zoning for the entire study area shown as shaded on Exhibit G. There would be 175 additional single-family residential dwelling units if the area were to be built out at RS 15.0, and 386 additional single-family residential dwelling units at RS 9.6, a difference of 211 lots. The existing Travel Demand Model was last updated in 2000 arid was based on a mix of RS 9.6 and RS 15.0 zoning in this general area. If the zoning were changed to RS 9.6, the 211 additional single-family units would result in the following additional trips: : 2,019 Weekday Trips 198 Saturday Peak Trips I 158 AM Peak Hour Trips 1853 Sunday Trips 213 PM Peak Hour Trips 181 Sunday Peak Trips 2131 Saturday Trips In order to evaluate the impact of the increased trips on affected intersections, the Travel Demand Model would have to be recalibrated, updated, and rerun. A very rough estimate of the cost and time involved to update the model is as follows: Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 5 Task Time Line Cost Consultant Selection I month PW Staff Time Execution of Consultant Contract I month PW and Legal Staff Time Recalibrate the Model 6 months $50,000 in Consulting Costs Anaylsis of Model Output 1 month $25,000 in Consulting Costs Finalize Report 2 months Total $75,000 in consulting costs in 11 months addition to staff time to prepare and mana2e the contract E. Staffing and Associated Costs Comprehensive plan amendments and rezones that are large in scope, similar to Christian Faith Center and Kitts Comer, take a longer time to process and require additional staff time to review the project and manage consultants, if necessary. Processing this comprehensive plan amendment and rezone this year will require both additional staff and money to hire consultants. (1) Community Development . A comprehensive plan amendment and rezone of the SW 356th area would require a certain amount of staff time in notifying, educating, and meeting with the residents of the area, .in addition to closely working with the Public Works Department on the special traffic and drainage studies. This may require a temporary senior planner for one year.3 From Community Development's recent experience, finding well-qualified staff, especially senior staff, is extremely difficult. Additional discussion on the staffing effort and additional financial resources required to complete this project is addressed in another memorandum to be presented to you this evening. (2) Public Works (a) Traffic - The Travel Demand Model would have to be recalibrated, updated, and rerun. The Public Works Department may not have the necessary in-house expertise to do this work or the time to manage a consultant, even if money was available to hire one. In addition, there are only two firms with modeling expertise in the area, so the timing of their work will depend on the amount and scope of their other contract work. (b) Suiface Water Management (i) Bellacarino Woods Retention Pond - The model would have to be rerun for impacts to this pond at a cost of approximately $5,000. The timing for this work is far less than the time required for either the Travel Model Update or the study of the remainder of the study area; however, a 3 As outlined in the accompanying memorandum, the senior planner would also be responsible for other long range planning tasks, such as code amendments and possibly annexations. Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 6 contract would have to be executed with the consultant. (ii) Remainder of the Study Area - A rough estimate of the cost to study the four drainage basins is between $125,000 and $150,000, depending on the level of effort needed. This does not include staff time to manage the project. If a detailed plan of drainage infrastructure is to be developed, the costs will rise considerably as the level of effort, including field surveying, would need to be done. ,I F. Timing I Assuming that we have the adequate staff and consultant resources to conduct the necessary studies this year, planning staff cannot issue an environmental determination on the impacts of this comprehensive plan and rezone until all of the environmental impacts, including traffic and surface water, have been analyzed. The Growth Management Act (RCW 6. 70A.130) requires that all requests for comprehensive plan amendments and associated rezones be considered concurrently by the governing body in order to analyze the cumulative effect of the various requests, except for the initial adoption of a subarea plan, the adoption or amendment of a shoreline master program, or the amendment of the capital facilities element of the comprehensive plan that occurs concurrently with the adoption or amendment of a county or city budget. Based on this GMA requirement, and discussion above of the time for the special studies (11-12 months), processing of the SW 356th area comprehensive plan amendment and rezone this year would result in the delay of all of the site-specific requests. However, even if the Lifeway Church request was considered on its own, there may still be a potential delay because some level of environmental analysis would be necessary. 2; Site-Specific Request #9 ~ Yen Linda Yen has applied for a change in comprehensive plan designation and zoning from Business Park (BP) to Community Business (Be) on behalf of her clients, Seven and Sixteen/Y en. In her application, she states that they have been unable to sell the property and they are losing money on this investment. She further states that buyers are more interested in BC zoned properties. As can be seen on Exhibit E, parcels both to the north and south of this site are zoned BP. Property to the west is zoned Suburban EstateslSE (Single Family, one unit per five acres). Properties across Pacific Highway to the east are zoned Be. The subject property presently has I four rental units on it and the Lakehaven Utility District has a well site in the middle of the I property. The property to the north is the Wright Company, adjacent to Pacific Highway with I the South 348th Street Park and Ride to the west of the Wright Company. Horizon Mortgage is located to the southeast of the site and there is vacant land immediately to the south and west. There is BC zoning to the east across Pacific Highway South. Commercial businesses include \ United Rentals with the Federal Way Crossing, a commercial shopping center currently under construction. Access to the Yen site is from Pacific Highway South. As shown on Exhibit E, there is a Class I wetland on the western and southwestern portion of the site. Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 7 ! In the February 24, 2006, staff report to the LUTC, staff recommended that this request not be considered further this year because there did not appear to be a need for additional BC zoned land. In addition, this area is not envisioned for BC in the existing comprehensive plan. At the March 6, 2006 meeting, the LUTC requested that staff further research all BP designated parcels between South 348th and South 356th Streets on either side of Pacific Highway South to be considered for a BC designation. A. Impacts On BP-Zoned Land Exhibit B shows all BP zoned property in Federal Way with the Potential Yen Study Area shown in blue. Exhibit I shows ownership in the subject area and Exhibit J shows the status ofthe existing BP-zoned land. Table 1 summarizes the status of the existing BP zoned land today and how it would be changed baSed on the Yen area change. TABLE 1 Total BP- Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres zoned Projects Ownership for Development minus Critical minus Critical available for Acres Development (includes Areas Areas development 43.82 critical areas) A B C D E=B+C+D F G H=F+G 252.73 91.75 10.46 39.04 141.25 111.49 19.62 48.05 67.67 Yen Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres Study Projects Ownership for Development minus Critical minus Critical available for Area Development (includes Areas Areas development (Potential 40.35 critical BP to BC) areas) A B C D E=B+C+D F G H = F+G 124.18 12.11 0 27.48 39.59 84.59 15.68 28.56 44.24 New BP- Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres Zoned Projects Ownership for Development minus Critical rtt.inus Critical available for Acres Development (includes 3.47 Areas Areas development critical areas) 128.55 79.63 10.46 11.56 101.65 26.90 3.94 1'9.49 23.43 Based on the above table, if the existing BP-zoned parcels on either side of Pacific Highway South between South 348th and SW 356th Streets were granted a comprehensive plan amendment and rezone from BP to BC, there would be 128.55 acres ofBP zoned land left. Of that total, there would be approximately 27 acres of land available for development, of which 3.47 acres are encumbered with critical areas, leaving approximately 23 acres available for development. B. Impacts On Be Zoned Land Table 2 summarizes the additional developable acres that could result as a result of the redesignation of the Yen Study Area from BP to Be. Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 8 ~ :1 TABLE 2 I Total BC- Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres '.. zoned Projects Ownership for Development minus Critical minus Critical available for ~cres Development (includes 10.4 Areas Areas development l critical areas) \\ B C D E=B+C+D F G H = F+G ~50.51 227.61 67.32 24.73 319.66 130.85 34.59 85.86 120.45 ,~. !~en Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres Study Projects Ownership for Development minus Critical minus Critical available for :~rea Development (includes Areas Areas development :~potential 40.35 critical ; BP to BC) areas) ;~ B C D E=B+C+D F G H=F+G :'124.18 12.11 0 27.48 39.59 84.59 15.68 28.56 44.24 :~ew Total Developed Pending Public Unavailable Available for Redevelopable Vacant Parcels Acres lBc-zoned Projects Ownership for Development minus Critical minus Critical ' available for Acres Development (includes Areas Areas development ,t 50.75 critical areas) i~574.69 239.72 67.32 52.21 359.25 215.44 50.27 114.42 164.69 I Based on the above table, if the existing BP-zoned parcels on either side of Pacific Highway South between S. 348th and SW 356th Streets were granted a comprehensive plan amendment and rezone from Business Park (BP) to (Community Business) BC, there would be a total of 574.69 acres ofBC zoned land. Of that total there would be approximately 215 acres of land available for development, of which approximately 50 acres are encumbered with critical areas, leaving approximately 165 acres for development. At the same time that the 2000 Market Analysis was prepared, the City had 103 acres of vacant BC zoned land and this Analysis projected a 20-year absorption rate of 48 percent, which would amount to approximately 49 acres, leaving excess capacity of 54 acres. The City's BC zoned land has increased from 427 acres in 2000 to approximately 451 acres in 2006 due to rezoning of parcels from other designations to BC. As of March 2006, there are approximately 120 buildable vacant acres with an additional 67 acres in pending projects. The addition of the Yen Study Area would increase the land available for development by approximately 44 acres. I C. Potential Impact On Commercial Development City- Wide ! TABLE 3 ,I A B c D BC Zone Total Sq. Ft. of Office Sq. Ft. Retail Sq. Ft. Development Capacity I F Based onExisting Developable 998,079 489,165 508,914 BC Acres G Based on Developable BC 387,859 168,963 218,896 Acres Added By Yen Change H Based on Developable BC 45,137 18,978 26,159 Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 9 A B C D BC Zone Total Sq. Ft. of Office Sq. Ft. Retail Sq. Ft. Development Capacity Acres Added By Waller IV Assoc Change I Based on Kitts Corner proposal 179,000 40,000 139,000 J Based on Total Developable 1,610,075 717,106 892,969 BC Acres K OP Zone Total Sq. Ft. of Office Split Retail Split DevelOPment Capacity L Based on Existing Developable 1,290,379 1,290,379 0 OP Acres M Based on Developable Acres 59,795 59,795 0 Added By Gramor Change N Based on Total Developable 1,350,174 1,350,174 0 OP Acres Table 3 shows the total commercial square footage broken down by potential office and retail square footage that could result from the existing vacant and redevelopable buildable land in the BC zone. It also shows additional commercial square footage broken down by office and retail that could be added by a redesignation of the Yen Study Area from BP to BC and the Waller IV Associates parcel from Office Park (OP) to BC. In order to get a complete picture, we have also included the retail and office square footage proposed for the Kitts Corner site and the additional office square footage that could be built if the Gramor site was changed from BP to OP. Based on the existing BC zoning and the potential changes in zoning and the pending Kitts Corner development, the City could add 384,055 new square footage of retail space in the BC zone, increasing potential new retail space by 75 percent. Statistics on vacant retail square footage are not available. However, in recent months, the Target Store and the Toys R Us Store located in the City Center Frame have closed; Old Navy in the City Center Core has closed; and Borders will be relocating within the City Center Core from the SeaTac Plaza to the Commons. Similarly, with all of the potential comprehensive plan and zoning designation changes, there could be an additional 287,736 square footage of office space, increasing potential new office space by 16 percent. As shown in Table 4 below, as of the end of2005, there were 260,813 square feet of vacant office space and a vacancy rate of approximately 14 percent. TABLE 4 # Bldgs Total Direct Direct Sublease Sublease Total Vacancy Inventory Vacancy Vacancy Vacancy Vacancy Vacant Rate Sq.Ft. Sq.Ft. Rate Sq.Ft. Rate Sq.Ft. 57 1,923,834 256,938 13.36% 3,875 0.20% 260,813 13.56 Source: Colliers International Market Report, South King County Office, Fourth Quarter 2005 Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 10 :1 While the BP zone may not be experiencing a high demand for development, increasing 1 the supply of land for office and retail development may detract from development of the downtown and drive down land costs in the commercial zones. Consequently, we may not see the downtown redevelop as we ~re envisioning. While increasing the land supply may have some benefits to those land owners desiring to develop BC-related uses, a concern would be that it would result in lower end land uses that seek out cheaper land. ,I 'I D. Potential Traffic Impacts Associated With The Yen Study Area Comprehensive Plan Amendment And Rezoning The existing traffic model was last updated in 2000 and was based on BP zoning in the Yen area. If the comprehensive plan and zoning were changed from BP to BC, the additional office and retail square footage in this area shown in Table 3, Row G would result in the following additional trips: 5,137 Weekday Trips -352 AM Peak Hour Trips 231 PM Peak Hour Trips 10,087 Saturday Trips 973 Saturday Peak Trips 5,124 Sunday Trips 625 Sunday Peak trips The traffic analysis for this comprehensive plan amendment and rezone would also require an update of the Travel Demand Model, as previously discussed, and would cost an additional $25,000 beyond the $50,00 for the update to analyze the model results relative to this comprehensive plan amendment and rezone. A SEP A determination :1 could also not be issued until the traffic update had been completed. 'I E. Suiface Water The drainage from the Yen Study Area drains to the SW 356th Detention Pond. Based on a rough comparison of build-out at BC versus BP zoning, the total building gross I square footage is anticipated to be greater under the existing BP zone. However, in , general, parking requirements are less for BP type uses; therefore, there should be no ;1 significant differences under either development scenario to the drainage system. The developer would be required to provide on-site detention and water quality treatment if I the site built out under either BP or BC zoning, and implementation of existing codes are sufficient to address this. F. How is the Business Park (BP) Zone Working? ' The purpose of the BP zone according to the comprehensive plan is: " ... intended to capture the demand for higher quality, mixed use business parks which permit a mixture of light manufacturing, warehouse/distribution, office and limited retail uses to serve the immediate needs in the area. In the past few Follow,up to Selection Process -Amendments to the Comprehensive Plan Page II I - ----- : years, the City has observed a marked increase in requests to change parcels from the Business Park designation to another comprehensive plan designation. As a result, the city should explore potential changes to the allowable mix of uses in the Business Park zone in order to meet changing market conditions. .. In August 1996, the City adopted non-residential code amendments, which significantly changed the uses that were allowed in the non-residential zones. Since that time, we have received numerous requests for comprehensive plan amendments and rezones from BP to other uses, but most frequently to BC. Some of the requests included Christian Faith Center (Request from BP to RM 3600 [Multifamily, one unit per 3,600 sq. ft.]), Kitts Corner (Request from BP to BC and RM 240q [Multifamily, one unit per 2,400 sq. ft.]), STRS and Clerget Limited Partnership from BP to BC, and presently the Gramor request from BP to OP. Some of the reasons given for these requests are that there is not a market for industrial uses in Federal Way and that industrial land is cheaper in the Kent Valley. Therefore, as part of the seven-year comprehensive plan update, which was adopted in March 2003, staff added the following Economic Development Policy to encourage careful analysis when reviewing these requests: EDP8 In order to encourage efficient and desired development and redevelopment of existing land designated and zoned for various types of commercial uses, when considering proposals for comprehensive plan amendments and rezones to commercial designations and from one commercial designation to another, the City will consider development trends in commercially zoned areas, market demand for various types of commercial land, and amount of vacant commercial land. The following table demonstrates the difference in the two zones in terms of allowable uses. As you can see, some uses are allowed in both zones (row A). In other cases, the difference is an order of magnitude (rows B, C, D, and E). Row F shows the uses that are allowed in one zone but not the other. . Table 5 BP Zone BC Zone A Similar Us.es . Office use4 . Office use Allowed . Personal wireless service . Personal wireless service facility facility . Goverrunent facility . _ Government facility . Public transit shelter and . Public transit shelter and facility facility . Public park and recreation . Public park and recreation facility facility . Senior citizen housing . Senior citizen housing . Hotel or motel . Hotel or motel . Self-service storage facilities . Self-service storage facilities 4 May not exceed 50 percent or more of the total gross floor area of all buildings on any parcel that is two acres or greater in size. May utilize 100 percent if located on any parcel that is less than two acres in size, provided that the lot was legally created prior to March I, 1990, and the applicant has not owned any contiguous lot or lots since March I, 1990. Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 12 :~ ~~- 'I BP Zone BC Zone B Difference in . Limited retail sale (lumber, . Retail (grocery, produce, Retail Uses paint, glass, plumbing, drugs, personal care, books, Allowed electricaVheating fixtures, liquor, hardware, garden and household goods, related items, household goods, furnishing/supplies - does furnishings, clothing, variety, . not include bulk or big box home electronics, sporting retail) goods, works of art) . Retail sale of grain, seed, . Bulk retail sale of lumber, fencing, hay, agricultural paint, glass, plumbing, supplies electrical, heating fixture/ . Wholesale/retail sale of supplies, bulk household goods nursery stock & furnishings, wholesale/retail nursery stock (includes big box) . Retail providing laundry, dry cleaning, beautylbarber, video rental, shoe repair . Retail sale of grain, seed, fencing, hay, agricultural supplies . Retail providing entertainment, . recreational, or cultural services/activities C Differences in . Restaurant (50 seats . Fast food restaurant ,I Types of maximum) . Restaurant or tavern Restaurants Allowed D Differences in . Retail providing vehicle or . Retail providing vehicle, boat, Types of Vehicle boat service/repair/painting or tire sales, service, repair, Sales and Services &/or painting Allowed . Vehicle service station or car wash E Differences in . Vocational or trade school . Business, vocational, or trade Types of Schools school Allowed F Differences in . Merchandise & equipment . Merchandise & equipment Merchandise and rental facility, including rental facility, excluding Equipment Rental heavy equipment heavy equipment rental Facilities Allowed G Different Uses . Engraving, stone cutting . Bank and related financial Allowed . Industrial laundry facility service . Wholesale printing and . ,Parking lot for temp storage publishing ofRV's . Auto emissions testing . Private lodge or club facility . Healthclub, golf course, . Broadcast studio driving range, indoor pistol . Fabrication (clay, glass, range, bingo hall ceramic, light stone, china; . Oversized commercial vehicle signs/advertising displays; facility & service yard components/parts for (including truck stop, tow or vehicleslboats/ aircraft; metal taxi lot, & transfer facility) Follow-up to Selection Process -Amendments to the Comprehensive Plan Page I3 BP Zone BC Zone plating/coating; hand tools, . Day care facility (except G Different Uses heating equipment, screwing Class II home occupation) Allowed ~ products; similar metal . Church, synagogue or other Continued products) place of religious worship . Fabrication/assembly (office . Multi-unit housing (attached equipment/machines, and/or stacked not on ground furniture, fixtures; small floor) electrical, electronic, . Special needs housing communications, lighting . Hospital facility, convalescent equipment; appliances; center, nursing home bicycles; boats; professional . Group home, Type II-A & 11- scientific, photographic/ B clockwork instruments/ . Social services transitional equipment; toys; jewelry; housing, Type A or B musical instruments; other . Adult entertainment activity, misc.) retail, or use . Manufacture (food products, textiles, leather products, fabric, apparel, printing, publishing, and photo finishing) . Commercial/industrial . photography, cinematography, and video production . Research and development facility . Hazardous waste treatment and storage facility . Chemical manufacturing . Gravel batch plant . Lumber material yard . Warehouses and wholesale distribution facility . Bulk food preparation facility . Office and warehouse space (including equipment storage yards for service businesses whose work is off site) . Commercial recreation facility . Outdoor commercial recreation facility Since the City must provide an opportunity for any BP-type use to locate in the City, it may not be reasonable to get rid of the BP zone, either directly by getting rid of the zone itself, or indirectly by allowing so many rezones from BP to some other zone that there Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 14 I I is not a choice in location. However, an alternative may be to look at combining the BP and BC zones, requiring performance standards such as increased separation or landscape buffering to ensure compatibility of certain BP uses with neighboring uses. G. Impacts on Staffing and Time I The following table summarizes the costs associated with the SW 356th and the Yen Study Area comprehensive plan amendments and rezones. Table 6 Public Works Work to be done b $50,000 Consultant $25,000 Consultant $25,000 Consultant $100,000 New Staff Person $5,000 Consultant $125,000 - $150,000 Consultant $330,000 - $355,000 Community Develo ment Senior Planner $85,000 New Staff Person Total $415,000 - $440,000 As stated under the SW 356th Study Area discussion, Community Development staff would be impacted by these large-scale comprehensive plan amendment and rezones. A comprehensive plan amendment and rezone of the this area would require a certain amount of planning staff time in notifying, educating, and meeting with property owners ,I and tenants in addition to closely working with Public Works. In order to address traffic I impacts, the Travel Demand Model would have to be recalibrated, updated, and rerun at ,I a cost of approximately $50,000. Analyzing the model output related to the Yen Study 'I ,I Area would add another $25,000 in costs. This work would take approximately one year and require hiring a consultant and one additional FTE to manage the project. Assuming that we have the adequate staff and consultant resources to conduct the necessary studies this year, as discussed under the SW 356th Study Area section of the report, planning staff cannot issue an environmental determination on the impacts of this comprehensive plan and rezone until all of the environmental impacts have been analyzed. Based on this GMA requirement, and previous discussion about the time associated with the Travel Demand Model (11 months), processing of the Yen Study area comprehensive plan amendment and rezone this year would result in the delay of all ofthe site-specific requests. However, even if this request was considered on its own, there may still be a potential delay because some level of environmental analysis would be necessary. I :1 5There may be some reorganization within the Traffic Division, whereby existing staff would be responsible for project I management and a new person would do development review. 'I 6Th ere may be some reorganization within the Planning Division, whereby existing staff would be responsible for these projects and a new person would perform on-going planning review. Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 15 V. COUNCIL ACTION Pursuant to FWCC Section 22-523(d), the City Council shall determine which requests shall be further considered for adoption, and shall forward those requests to the Planning Commission for its review and recommendation. The Council's decision to consider a proposed amendment shall not constitute a decision or recommendation that the proposed amendment should be adopted, nor does it preclude later Council action to add an amendment for consideration. VI. STAFF RECOMMENDATION 1. SW 356th Area Comprehensive Plan Amendment and Rezone - Staff recommends that if the Council determines that a study for this area be initiated this year, the request should be separated out from the other requests, both additional Public Works and Community Development staff be provided, and that money be budgeted for the Travel Demand Update ap.d analysis of this area, and the Surface Water Management Studies as shown in Table 6. 2. Yen Area Comprehensive Plan Amendment and Rezone - Staff recommends that if the Council determines that this area be studied this year, the request should be separated out from the other requests, both additional Public Works and Community Development staff be provided, and that money be budgeted for the Travel Demand Update and analysis of this area as shown in Table 6. VII. LAND USEITRANSPORT A nON COMMITTEE RECOMMENDATION The LUTC has the following options 1. Lifeway Church Comprehensive Plan Amendment and Rezone (a) ~ Forward the larger SW 356th study area for further consideration, along with a package to fund additional Public Works and Community Development staff, in addition to funding the Travel Demand Update and analysis of this area, and the necessary drainage studies. Due to the scope of study and the time for completion, separate this comprehensive plan amendment and rezone from the remaining requests. (b) _ Forward the Lifeway Church request for further consideration, with a provision that it may be necessary to separate this comprehensive plan amendment and rezone from the remaining requests, depending on its complexity. (c) _ Do not forward the Lifeway Church request for further consideration. <,':. '_.-':'_.f/.~_C?" .~, ,',-.~' '\"~"""'>-H-_-_" ;-,., . __~_"" .. \.... ,ApPROVAL0F ,COMlvUTTEE'REPORt: . i. ..; :..-~;t..:.- ~"::...,~.'~,,,:.---~ -"''', -,",. .....<.':" - '.- i',~~~~~,,~,~,!i'.. . " "(~rip f~js()n;';Mehifiet::""': Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 16 I I 2. Yen Comprehensive Plan Amendment and Rezone (a) _ Forward the larger Yen Study area for further cOQsideration, along with a package 'I to fund additional Public Works and Community Development staff, in addition to : funding the Travel Demand Update and analysis of this area. Due to the scope of , study and the time for completion, separate this comprehensive plan amendment and rezone from the remaining requests. r (b) _ Forward the Y en requ~st for further consideration, with a provision that it may be necessary to separate this comprehensive plan amendment and rezone from the remaining requests, depending on its complexity. c) _ Do not forward the Yen request for further consideration. d) _ Study changes to the allowable uses in the BP zone. ~J~f,':.~~.;'.~~~~~""'::~:' ,._t...l:~~_.f~.~~~z~y~~<~~;r;-~~~..;;.~~ ,^,:\.~,y.P~.,~. ,,~i.:~. ~'" ~ ',it " ~:/r'-. " ~ '.i4f.f<~QVA.~,,pF <:JQMM;lrT:E;~ ~ROR<'"f: .. .;:'. ~ <' ::."'i"'- <'" h;. '.:' , " :', "..., ;~:;6r~; ;~i>"~~'~\fi~~t~;,;, ~;;:;:..'. '''~;, ,:;{7;" ;fi:~';~~:;,::~}~'!; ~'~ .:~ > \;,'. J' ",Jaak~:moYey.;;0nalt: '7~"..~"' " ",;. ; . "Ene Eaison;;Meriiber ;;'",: ;',', ';",-,,":!3>eanMc@olgan; Member ',,' '" ~l .,. . ",....JiJX...~'''~. 1"t: .",. J:(".... '" .. . ~.l^,.</' ::- '''t~'ii,^;. }, ) do1>.~~ I~;'')/~~L~.. "" T.,,"' "'r "'~ "'\:'~i: ,t ~ 'k" -.~ -.</" . ..:"',.~ 1<-'. 3. Lee Request (a) Forward the larger SW 356th Study area for further consideration, along with a package to fund additional Public Works and Community Development staff, in addition to funding the Travel Demand Update and analysis of this area, and the necessary drainage studies. Due to the scope of study and the time for completion, separate this comprehensive plan amendment and rezone from the remaining requests. (b) _ Forward the Lee request for further consideration. (c) _ Do not forward the Lee request for further consideration. '~t~t';:~tTf~-r_t ~4;',\'.;:~;~~~' ~r::',.~;.~f ~i ;,,' ~ t_"~;.1:.:,5;~'\':,;:;,- ~~l;~~':. ,:,','._ ,:~RRO~AL:j0F;eOM.MITTEE1U~OR1f:' ;"i:,~',D;;:h', :,:~ ':, ,.. ..'~~e': .', '.', <~ "~ '_' '. , .' . . .. .,4;, ~ 'C. i<; ;< ; . ". .. . ';. ;,'\Ja:Qj(".]Ddvey;,Gh~i;r:,:', ,,' , " .~' ';Eri.cjFaisQn;\~1ei:np.etj:",,;,,:;;,,'>:,"", ';IDeatiMcColg;iQ~ Member( ,'." ,'"",!.~, ,'" ..,'" ~';'~""___.,:\>>l" "t, ~....."'~ ..... ...~~,",-_ .$:'\"."c_';i.l';:r,rC:,",~'-:/'N'l:-.. ~;;,":'"(~~:'':''\_:'' ~-' ..",. .J';,Jo_.:~',~'_ ',- Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 17 - VIII. LIST OF EXHIBITS Exhibit A South of South 356th Street Study Area Exhibit B BP Zoning in Federal Way Exhibit C Composite Map Exhibit D Map of Site-Specific Request #3 - Lee Exhibit E Map of Site-Specific Request #9 - Yen Exhibit F Map of Site-Specific Request #10 - Lifeway Church Exhibit G South of South 356th Street Existing Water and Sewer Service Exhibit H Drainage in the RS 15.0 Zone West of I sl Avenue South Exhibit I Ownership Pattern in BP Zone, South 348th Street to South 356lh Street Exhibit J Status of the existing BP-Zoned Land - 1:\2006 Comprehensive Plan\Selection Process\LUTC\040306 Meeting\LUTC Staff Report,doc/3/27f2006 I :08 PM Follow-up to Selection Process -Amendments to the Comprehensive Plan Page 18 ~- It '. ~ _ ~ w ~_ CD CD ,. ~ (<)E t<J ~8 "I! (X) >. it'>- mro I ~~ oo~~ i ..0- ai~ ID I ~ro> -"0 I u.. <1>;::::< i\i'~ I ~~mss~ i mu..xrom~ ! CEl >0- 0 Ii) ~ <.> ._ _ I ~O~NI .i ~ ~O M U .., I .&~.! 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I i ~ ; I 1 , " CITY OF FEDERAL WAY MEMORANDUM DATE: March 201h, 2006 TO: Land Use and Trnnsportation commirt~ VIA: Derek Matheson, Interim City Manage. f:J FROM: Kathy McClung, Community Development Services Directo f ~ SUBJECT: Temporary Senior Planner for 2006 Work Program POLICY QUESTION: Should the Council authorize staff to hire a temporary senior planner and decide the work program priorities . at the next meeting since hiring this position will take some time? BACKGROUND: ' Members of LUTC have expressed an interest in completing studies associated with this year's Comprehensive Plan requests, the Planning Commission's work program and for possible annexations. The department has $109,000 in carry forward funds to support hiring a temporary senior planner to work on some additional projects. About $85,000 will pay for salary, supplies and equipment for atemporary senior planner for one year. Although this action would not normally go to a Council Committee, I thought it prudent to get direction about which priorities are most important to the Council as part of a new temporary position's work plan. An attempt has been made to estimate the magnitude of staff time involved in each specific projects identified below in terms of a percentage of a full time employee ("FTE").. The total estimated hours to :1 complete all of the following projects equals in excess of one and one-half FTE's (8% FTE is equivalent to 30 days of work effort). Therefore careful selection and/or prioritization of projects will be needed when establishing the work program of this position. Comprehensive Plan Requests. The following items were raised in the last LUTC meeting as possible studies to complete for this year's Comprehensive Plan requests. Because of the need for these studies, the associated Comprehensive Plan requests would likely be put on hold until the studies could be completed. \. The low~ensity residential area in the south part of the City, west of Pacific Highway. The city continues to get individual requests to increase density in this area since sewers are more accessible. A study needs to evaluate what impact a higher density will have on the traffic model and whether storm drainage is adequate to serve the area. (32% FTE) 2. The BC, OP and BP zones need to be evaluated to see if the BP zone is serving the needs of the com~unity or if these zones need to be modified. (8% FTE) Planning Commission Work Program. The following are items that were raised by Council at the time the Planning Commission work program was being reviewed. These were items that the Council indicated were a high priority but may be difficul~ to complete with existing staff and projects that the City is already committed to. The City is already committed to completing the update of the Comprehensive Plan and individual requests, the Shoreline work for this year and the cottage housing code amendments. Other projects a new position could work on are: \. Retention of vegetation. (16% fTE) :1 :1 March 20,2006 Land Use and Transportation Committee Temp_ Sr. Planner for 2006 Work Program Page 2 2. Increased building heights forcertain BN and BC zoned areas. (16% FTE) 3. Code amendments that are a result of the Planned Action SEPA for the downtown area. (32% FTE) Annexations. Finally, at the Council Retreat, annexations were discussed and it was agreed that if the proposed annexation legislation passed that granted cities some financial relief for annexing their P AA areas, staff would come back to council to revisit this issue. It is my understanding that this bill is on the Governor's desk and could be signed into law. (50% FTE) SUMMARY: Realistically by hiring a temporary senior planner, about three to four of the above projects could be completed within the year depending on their complexity. Hiring a temporary senior planner to coordinate the projects, do a majority of the research, complete the environmental checklist and the staff reports will be a good start to completing these projects. What isn't accounted for is the time and cost in other departments, especially Public Works. Traffic and storm water analysis will need to occur for any area-wide studies and is not accounted for in the $85,000 temporary senior planner salary. However if the Council selects projects that require unbudgeted work by the Public Works department, the remaining portion of the $109,000 in carry forward money could be used to defer staffing or modeling not addressed in the Public Works work program. OPTIONS: The LUTC can take the following actions: 1. Direct the staff to hire a temporary senior planner and decide the priorities at the next LUTC meeting since hiring this pqsition will take some time anyway. 2. Give direction at tonight's meeting. 3. Delay until there is more direction on the annexation issue. 4. Hold these work items until next year. STAFF RECOMMENDATION: Staff recommends forwarding Option I to the April 4th, 2006 City Council Consent Agenda for approval: Authorize staff to hire a temporary senior planner and decide the priorities at their next meeting since hiring this position will take some time anyway. COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the April 4th, 2006 City Council Consent Agenda. cc: Project File Day File