Council PKT 05-02-2006 Regular
4J~ Federal Way
City Council Meeting
AGENDA
COUNCILMEMBERS
Mike Park, Mayor
Jeanne Burbidge Jim Ferrell
Jack Dovey Linda Kochmar
Eric Faison Dean McColgan
CITY MANAGER
Derek Matheson,
Interim City Manager
OFFICE OF THE CITY CLERK
May 2, 2006 - Regular Meeting
--,
AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
May 2, 2006- 7:00 PM
(www.cityoffederalway.com)
*****
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Proclamation - National Day of Prayer
b. City Manager-Introduction of New City Employees
c. City Manager -Emerging Issues:
1. Citizen Comments - PowerPoint Presentations
2. Puget Sound Regional Council Update
4. CITIZEN COMMENT
PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens
may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state
your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt
citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed by a Council Committee of three members and brought
before full Council for approval; all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: Approval of the April 18, 2006 Regular & Special Meetings
b. March 2006 Monthly Financial Report
c. Vouchers
d. 215t A venue South Grid Road (S. 318th Street to South 320th Street) Project Bid
Award
e. Grant Funding for Transportation Improvement Projects
f. SR 161 at SR 18 Intersection Improvement - Project Bid Award
g. Transportation Concurrency Policy Framework
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6. PUBLIC HEARING
a. Comcast Cable Franchise Renewal
. Staff Report
. Citizen Comment (3-Minute Limit)
. Introduction Ordinance - Council Bill #404 - Comcast Franchise
Agreement
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, GRANTING A NON-EXCLUSIVE FRANCHISE TO
COMCAST OF PUGET SOUND, INC. AND COMCAST OF
WASHINGTON IV, INC. TO OCCUPY RIGHTS-OF- WAY OF THE CITY
OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED
FRANCHISE AREA FOR THE PURPOSES OF OPERATING AND
MAINTAINING A CABLE COMMUNICATIONS SYSTEM, AND SETTING
FORTH CONDITIONS ACCOMPANYING THE GRANT OF FRANCHISE.
7. COUNCIL BUSINESS
a. Sound Transit Phase II - Light Rail Alignment
8. CITY COUNCIL REPORTS
9. CITY MANAGER REPORT
10. ADJOURNMENT
** THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA **
THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE
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MEETING DATE: May 2, 2006 ITEM# 5-a
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CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: CITY COUNCIL MEETING MINUTES
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CATEGORY: BUDGET IMPACT:
~ CONSENT o ORDINANCE Amount Budgeted: $
U RESOLUTION o PUBLIC HEARING Expenditure Amt.: $
0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $
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ATTACHMENTS: Draft meeting minutes of the April 18, 2006 regular and special Council meetings.
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SUMMARYIBACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW
requirements.
--.------------ -..-..---'- _._._._w._____.. ___'__'W --
CITY COUNCIL COMMITTEE RECOMMENDATION: n/a
---- _.w__ ___..______...___.._._._.._.______.w__ _w.._..........__ ......--.---......--'-- ----
PROPOSED MOTION: "I move approval of the meeting minutes of the April 18, 2006 regular and special Council
meetings."
-~--=~----~- --.--
CITY MANAGER APPROVAL: .
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
U T ABLEDIDEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUT~ON #
REVISED - 05110/2001
FEDERAL WAY CITY COUNCIL DRAFT
REGULAR MEETING
Council Chambers - City Hall
April 18, 2006 - 7:00 PM
(www.cityoffederalway.com)
MINUTES
*****
1. CALL MEETING TO ORDER - Mayor Park called the meeting to order at 7:03
PM. CounciImembers Burbidge, Dovey, Faison, Kochmar, McColgan, Deputy Mayor Ferrell and
Mayor Park present.
2. PLEDGE OF ALLEGIANCE - Led by Councilmember Kochmar
MOTION: Councilmember Faison moved to amend the agenda to move thel discussion ofthe
King County Library in the City Center, Item 6(a) to "Emerging Issues" as item 3(d)(2).
Deputy Mayor Ferrell second. The motion carried 7-0.
3. PRESENTATIONS
a. Proclamation - Youth. Recognition Week - CounciImember Burbidge read a
proclamation declaring April 17-21, 2006 as Youth Recognition Week.
b. Diversity Commission - Certificate of Appointment - CounciImember Burbidge
stated that Suzanne Smith was appointed to fill an unexpired term on the City's Diversity
Commission. Ms. Smith was previously an alternate.
c. City Manager-Introduction of New City Employees - Interim City Manager Derek
Matheson introduced two employees: Ray Gross, Emergency Management Coordinator and
Maggie Myer, Court Clerk.
d. City Manager -Emerging Issues:
1. Castellar Property Rights Complaint - Update: City Attorney Pat Richardson
stated that there is no update to report as the decision from the Hearing
Examiner has not been received.
2. King County Library in City Center : CounciImember Faison read the
following statement into the record:
"We view the King County Library System as an important partner in our downtown
redevelopment efforts. We understand that, in addition to the improvements planned for the 320th
Library, significant improvements are planned for the Federal Way Regional Library.
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We believe that the City and the Library System need to engage in a more comprehensive
discussion on all of the resources dedicated to improvements to the two libraries and, how to
allocate available resources to best serve the Federal Way Community, including those in our
Potential Annexation Area.
We recognize that a more substantive discussion requires time that might not meet Sound
Transit's timeline. We recognize that the Transit Center site might not best meet the needs ofthe
Library System and the greater Federal Way community".
MOTION: The following was moved by CounciImember Faison: I move to direct staffto prepare
a letter to the King County Library System reflecting the foregoing, requesting a discussion
regarding library services within the Federal Way community, and requesting that the Library
System no longer consider the Transit Center site as a potential location for relocation of the 320th
Library. Deputy Mayor Ferrell second.
Discussion: Deputy Mayor Ferrell stated this is a victory for the citizens. It lets them know that
they are listened to by the Council and their voices are heard.
Councilmember Kochmar stated that over 800 people signed petitions against moving the 320th
Library and thanked them for getting involved.
Councilmember Burbidge appreciates the expressions from citizens, both pro and con, regarding
the library issue.
Councilmember Dovey clarified that the City Council initiated the discussion of moving the 320th
Library by asking about redevelopment in downtown. This issue was not initiated by King County
Library System. He believes that Council reached a good resolution with this motion.
Councilmember McColgan stated this is an issue where the Council has no real decision making
powers. He appreciates all the comments and passion regarding this issue. He also stated that
downtown redevelopment is still a high priority that includes public facilities.
Councilmember Faison appreciates King County Library System coming to speak to the public
and Council on this issue. He asked that the public come and voice their opinions on other issues,
not just the library.
Councilmember Kochmar reminded the public that King County Library System makes the fmal
decision.
Mayor Park concurred with his fellow CounciImembers and added that he appreciates the citizen
comments.
VOTE - The motion carried 7-0.
4. CITIZEN COMMENT
Frosty Hardison - gave a PowerPoint Presentation regarding panhandling and asked if it's a
"right" free speech.
Chaplain Mike Ballinger - announced there will be a community prayer breakfast at The
Commons on May 4, 2006 and read a proclamation signed by Governor Gregoire regarding a
National Day of Prayer.
,
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Gayla Hardison - asked that citizen concerns now be addressed to KCLS. Appreciates that
Council has a plan for downtown redevelopment and stated that electeds should represent
citizen's wishes.
Donna McMillan - Senior Managing Librarian, 320th Library - read a recommendation from staff
that KCLS not pursue relocation of the Federal Way 320th Library to the Sound Transit Site.
Margaret Nelson - gave a PowerPoint Presentation regarding the relocation ofthe 320th Library
and asked that it be kept at the current site.
Barbara Reid - spoke in opposition to moving the 320th Library. She thanked the City Council for
their motion.
Jennifer Wiggins - spoke in opposition to moving the 320th Library.
Merlin Epp - spoke in opposition to moving the 320th Library.
Jeanne Epp - spoke in opposition to moving the 320th Library.
Lynda Jenkins - spoke in opposition to moving the 320th Library.
Luraine MacLeod - spoke in oppositiOIl to moving the 320th Library.
Lisa Johnson - spoke in opposition to moving the 320th Library.
Radhika Kumar - spoke in opposition to moving the 320th Library.
Roy Parke - spoke in opposition to moving the 320th Library.
Bob "Coach" Roach - supports the National Day of Prayer on May 4, 2006 and asked the City
Council to issue a proclamation.
Sam Pace- spoke regarding Agenda Item 5b, Offsite Real Estate Signs, and thanked the Council
for this ordinance amending the sign code. He stated that April is National Fair Housing Month.
Suzanne Bergstrom - spoke in opposition to moving the 320th Library.
H. David Kaplan - thanked the City Council for their decision regarding the 320th Library.
Evelyn Castellar - spoke regarding property rights.
Mizu Sugimura - spoke in opposition to moving the 320th Library.
City Clerk Laura Hathaway read the following six comments into the record:
Dorothy Davert - opposes the relocation of the 320th Library.
Patricia Artz - opposes the relocation of the 320th Library.
Judv Jacobsen - opposes the relocation ofthe 320th Library.
Allen Nelson - opposes the relocation of the 320th Library.
Margaret Hildebrand - opposes the relocation of the 320th Library.
Clara McArthur - opposes Link Light Rail along Pacific Highway.
5. CONSENT AGENDA
a. Minutes: Approval March 21, 2006 and April 4, 2006 Regular & Special Meetings
- Pulled
b. Enactment Ordinance: Council Bill # 403 - OfT site Real Estate Signs
Amendment- Approved - Ordinance No. 06-523
c. 2006 Justice Assistance Grant Application - Approved
d. Community Development and Public Works Special Project Funding- Approved
e. South 333rd Street at First Way South Traffic Signal Project Bid Award -
Approved
f. Triangle Project Status - Approved
g. Accept IAC/Land & Water Conservation Fund Grant for West Hylebos Park
Boardwalk - Approved
h. SW 356th Regional Detention Facility Concerns - Owen Property - Pulled
Deputy Mayor Ferrell pulled Consent Item h.
Mayor Park pulled Consent Item a.
MOTION: Deputy Mayor Park moved approval of Consent Items b-g. CounciImember Dovey
second. The motion carried 7-0.
Consent Item a) Mayor Park asked to amend the minutes of the March 21. 2006 and April 4th
2006 Regular meetings to correct the spelling of Roy Parke's name - from Park to Parke.
Consent Item h) Councilmember Dovey, Chair of the Land Use Transportation Committee
addressed the Committee's decision not to make a recommendation to the full Council because if
the City assists the homeowner it gets into the gift of public funds issue.
Deputy Mayor Ferrell asked the City Attorney to explain "gift of public funds". City Attorney Pat
Richard~on stated that public funds can be used for a public purpose but not for a public
individual.
I -----
MOTION: Councilmember Faison asked that the April 17, 2006 LUTC
recommendation/information (including maps) be provided for the record and moved to approve
the recommendation of the April 17th Land Use Transportation Committee recommendation.
Deputy Mayor Ferrell second. The motion carried 7-0.
6. COUNCIL BUSINESS
a. King County Library in the City Center Moved for discussion under emerging
Issues.
7. CITY COUNCIL REPORTS
Councilmember McColgan gave an update on the City Manager search process and stated there
will be a public forum on June 17,2006
Councilmember Faison stated the next Economic Development Committee meeting is scheduled
for May 16, 2006 at 5 :30 PM. On the agenda will be discussion on how to better communicate
with the public the vision for the downtown core.
Councilmember Dovey reported on the "garbage" committee and stated that landfills are filling
up; it's a regional issue and a task force will be formed this summer to look into exporting
garbage from the region to other regions. He also asked that the Link Light Rail issue be on the
May 2nd Council Agenda as Council needs to weigh in on the issue by May 10, 2006.
Councilmember Burbidge stated the next ParkslRecreationlPublic Safety Committee Meeting is
scheduled for May 8th - on the agenda is the issue of dangerous dogs.and neighborhood parks. She
also reported that the South County Area Transportation Board met this morning and discussed a
proposal for the King County Metro Ballot Measure for Bus service and they approved the
inclusion of Pacific Highway S Phase N recommending the project move forward in the process
for more funding.
Councilmember Kochmar stated the next Finance Human Services Regional Affairs Committee
meeting is scheduled for April 25, 2006 at 5:30.
Deputy Mayor Ferrell stated this evening at 5 :00 the Council interviewed and appointed members
to the Economic Development Public Private Partnership ad-hoc committee. He also stated the
Council will have a study session on the 2007/2008 Preliminary Budget on April 25, 2006 at 6:00
PM.
Mayor Park thanked the public for voicing their opinions on the Library issue and encouraged
citizens to speak out on other issues. He also noted that he will be out oftown for the May 2, 2006
Council Meeting and Deputy Mayor Ferrell will chair that meeting.
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8. CITY MANAGER REPORT
Interim City Manager Derek Matheson read a thank you letter emailed to the City regarding
the helpful permit process and staff and the Executive Session scheduled is expected to last
approximately 60 minutes with no action.
Council adjourned to Executive Session at 8:57 PM
9. EXECUTIVE SESSION
a. Potential Litigation pursuant to RCW 42.30.110(1)(i)
b. Potential Sale of Real Property pursuant to RCW 42.30.110(1)( c)
Councilmember Kochmar recused herself from 9a) Potential Sale of Real Property at 9:25 PM)
10. ADJOURNMENT
Mayor Park adjourned the regular meeting at 9:43 PM.
ATTEST:
Laura K. Hathaway, City Clerk
Approved by Council on:
FEDERAL WAY CITY COUNCIL
Council Chambers - City Hall
April 18, 2006
Special Meeting
5:00 PM
MINUTES
******
1. CALL MEETING TO ORDER
Mayor Park called the meeting to order at 5: 10 PM. Councilmembers Burbidge, Dovey,
Faison, Kochmar and Mayor Park present. Deputy Mayor Ferrell arrived at 5:23 PM.
Councilmember McColgan excused.
II. CANDIDATE INTERVIEWS - PUBLICIPRIV A TE PARTNERSHIP
ADVISORY SUBCOMMITIEE
a. Janet Perez
b. Frederic Angeles
c. Harold Smith
III. DISCUSSION/DELIBERATIONS
After interviews of the "at-large" candidates, Economic Development Director Patrick
Doherty reviewed a list of people within the business community he contacted who are also
interested in serving on the ad-hoc subcommittee. There were 10 names in addition to the
three "at-large" candidates. Although the advertisement for the PubliclPrivate Partnership
Advisory Subcommittee stated there would be 11 candidates, Council elected to appoint all
thirteen.
IV. ACTION: APPOINTMENTS TO PUBLICIPRIVATE
PARTNERSHIP ADVISORY SUBCOMMITEE
MOTION: Councilmember Faison moved to appoint Janet Perez, Frederic Angeles,
Harold Smith, John Annaloro, Debra Hansen, Bob Hitchcock, Dave Klein, Gary
Martindale, Donald Perry, Tom Pierson, Lisa Skari, Susan Streifel and Bill Feldt to the
PubliclPrivate Partnership Advisory Subcommittee. Councilmember Dovey second. The
motion carried 6-0.
v. ADJOURN
Mayor Park adjourned the meeting at 6:08 PM.
ATTEST:
Laura K. Hathaway, City Clerk
Approved by Council on:
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COUNCIL MEETING DATE: May 2, 2006 ITEM #: 5-b
._..._______~___._....k.k_.._.________._____.___..__________.______________ ----,.,.-.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: MARCH 2006 MONTIIL Y FINANCIAL REPORT
POLICY QUESTION: Should the City approve the March 2006 Monthly Financial Report?
COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: April 25, 2006
CATEGORY:
~ Consent 0 Ordinance 0 Public Hearing
0 City Council Business 0 Resolution 0 Other
~!~FF REPORT By: Tho Krau~an~~_Manager DEPT: Management Services
_0_..._________.______...._..._..________ ----...
ATTACHMENTS:
. March 2006 Monthly Financial Report
OPTIONS CONSIDERED:
1. Approve the March 2006 Monthly Financial Report as presented and forward to the May 2, 2006
Council Consent Agenda.
2. Deny approval of the March 2006 Monthly Financial Report and provide direction to staff.
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STAFF RECOMMENDATION: St
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
COnmUtlee
COMMITTEE RECOMMENDATION: Forward approval of the March 2006 Monthly Financial Repo o the May 2,
2006 City Council Consent Agenda.
~t.-7f~' Jeanne Burbidge, Member Jack Dovey, Member
Linda Koc r, ChaIr PROPOSED COUNCIL MOTION: "1 move approval of the March 2006 Monthly Financial Report as presented. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 TABLEDIDEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
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CITY OF ...."" March 2006 Monthly Financial Report
Federal Way GENERAL & STREET FUND OPERATIONS
The overall operating of the combined General and Street Fund showed a positive result of $777K through March. Overall
revenue total $8.3M and is $711K or 9% above budget, primarily attnbutable to the exceptional building permit activities and a
positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very
sensitive to changing economy and should not be overly relied upon for long-term purposes. Year-to-date expenditures total
$8.7M and is $66K or 1 % below budget. The favorable expenditure comparison is primarily due the timing difference in when
payments are made.
2006 2008 Variance
:iENERAI.. & STREET FUND Annual Annual YTD Annual YTD YTD Favorable (Unfavorable)
Summary QfSources &.Uses Budget . Actual Actual Budget . Budget Actual Dollars IS) Percent (%)
egInn1ng Fund Balance S 2.945.041 S 2,945,041 S 2,945,041 S 4,728,229 $ 4,728,229 $ 4.728,229 $ 0 0.0"4
OPERATING REVENUES
Property Taxes 8,584,024 8,442,168 314.382 8,692,174 468,643 468,643 - 0.0%
Sales Tax 10,793,000 11,305,537 2,812,284 11,120.000 2,766,131 3,166,301 400,171 14.5'lI
:riminal Justice Sales Tax 1,781,000 1,817,981 432,987 1,877,000 447,044 487,503 40,459 9.1%
Intergovernmental 2,210,000 2,246,446 543,408 2,287,000 552,726 537,068 (15,680) -2.8%
Leasehold Tax 2.500 2,026 151 2,500 187 551 364 194.8"A
Gambling Taxes 1,430,000 1.501,064 383.285 1,414,000 361,054 388,534 27,481 7.8%
Court Revenue 1,281,000 852,561 215,148 976.000 246,299 246,438 140 0.1%
Bullding PennilSlFees-CD 2.942,400 3,141,368 531,759 1,653,400 279,682 569,453 289.571 103.5'1
ROW Permits & Development Services Fees-PW 365,000 346,605 72,012 370,000 76,873 117,176 40,305 52.4~
Ucenses 208,517 233,304 60,722 210,517 54,791 56,978 2,187 4.0'l
Fmnchise Fees 723,000 787,639 178.910 733,000 166,499 201,800 35,301 21.2%
Passport Agency Fees 85,086 63.418 16,105 86,000 21,840 20,340 (1.5(0) -8.9%
Reaealion Fees 872.335 825,052 250,805 874,335 265.786 236,086 (29,720) -11.2%
Public Safety 931,090 1,100,604 312,679 934,190 265,402 108,321 (157.081) -59.2%
AdminlCash Management Fees 552,000 552,000 138.000 560.000 140,000 140,000 0 0.00/0
nterest earnings 172,000 277,945 46,101 183,000 30,353 91.779 61,425 202.4%
MisclOther 184,700 305.019 52,576 208,700 35,973 53,779 17,806 - 49.5%
-
Utility Tax-celebration Parll 238,796 236,798 238,796 245,982 24,784 24,784 - 0.0"10
Ub1ity Tax-Kenneth Joiles Pool 314,000 314,000 29,244 319,000 319,000 319,000 - 0.0%
Utility Tax-Arts CommlRW&B Festival 93.750 93,750 - 93,750 93,750 93,750 - 0.00/0
Utility Tax-Police P05itions 625.000 625.000 - 625.000 625.000 625,000 - O.O"A
Ub1ity Tax-Slreet Bond Projects 192,000 192.000 192.000 202,000 202,000 202.000 - 0.0%
Utility Tax-New Streetlights 93,900 93,900 93,900 108,300 108,300 108.300 - 0.0""
Utility Tax-Camp Kilworth M&O 50,000 50,000 50,000 - 0.0%
olal Operating Revenues 34.675,100 35,360,183 6,915,256 33,825;828 7,~316 8,313,565 711,249 9.4'11
IoPERATlNG EXPENDITURES
pity Council 388,802 344.136 166,506 409,317 198,042 179.116 16,928 9.6%
pity Manager 871,491 853, 100 198,796 906,228 211.642 176,097 33,545 15.6%
~unicipal Court.{)peralions 1,401,822 959,672 301,292 1,158,496 383,713 260,744 102,969 28.3%
Economic Development 302,115 228,584 50,622 292,893 84,864 47,571 17.293 26.7%
Management SeMces 1,863.518 1,862,587 508,434 1.887,272 517,902 559,429 (41,526) -8.0%
iviVCrimlnallegal SeMces 1.145,500 1,005.324 246,526 1.200,561 294.402 298,416 (4,016) -1.4%
om",. Development Svcs 3,494,215 3.123,953 733.363 3,685,745 865.246 782,995 62,251 9.5'lI
aft Services 1,442.060 1,400.637 121,854 1,384,060 120.411 284,577 (144,166) -119.7%
oIlce Senrices 16,397,701 15,843,471 4,127.m 17,134,669 4,464,179 4.443,355 20.824 0.5'lI
arks and ReaeaUon 3.945,274 3,941,474 805,393 4,057,'137 829,047 639,723 (10,676) -1.3%
>ubfic Worlls 3.910,022 3,644,449 710,251 4.109,968 600,978 610,876 (9,698) -1.2%
olal Operating expenditures .35,182,521 33,207,388 7,970,813 38,238,464 8,730,428 8,664,902 65,526 Il.6%
:>pera6ng Revenues over/(under)
Operating expenditures (507,421) 2,152,798 (1,055,557) (2,412,836) (1.128, 112) (351,337) 776,775 .ea.~
:>THER FINANCING SOURCES
One- r""e Transfers In 81,000 73,551 25.000 55,450 4,305 4,305 - 0.0%
Grants & Other 498,256 584,873 52,959 247,772 40.075 40,075 - 0.0%
Total Other Financing Sources 579,256 658,423 77,959 303,222 44,380 44,380 . 0.0%
:>THER FINANCING USES
City Manager Contingency - - - 907,747 . - oJa oJa
One- Tome TransfE!fS to CIP 1,028,030 1.026,030 - 100,000 100,000 100,000 nIa oJa
Other 40,000 . - - - - nIa nIa
Total Olbar financing Uses 1,068,030 1.028,030 - 1.007.747 100.000 100,000 oJa oJ;
olal Ending Fund Balance 1,948,846 S 4,728,229 S 1.967,443 S 1,811,068 S - S 4,321,272 oJa M
FHSRAC 4/25/06
B-2
DESIGNATED OPERATING FUNDS
Through March, designated operating funds revenue total $4.38M and is $826K above the year-to-date budget of $3.55M with
utility taxes and real estate excise taxes being the major contributors. Expenditures of $3.50M is $26K below the budget
estimate of$3.53M.
2005 2006 Variance
DESIGNATED OPERATING FUNDS Annual Annual vm Annual vm vm Favorable1Unfavorable)
Summary of Sources & Uses Budget Actual Actual Budget Budget Actual Dollars($) . pen:ent (%)
Begin Balance-Oesignaled Funds $ 4.610.136 $ 4,610,136 $ 4,610,136 $ 5.725,052 $ 5,725,052 $ 5,725,052 $ - 0.0%
OPERATING REVENUES
IntergOVemmental 596,245 565,157 134,161 617,953 136,355 136,355 - 0.0%
UdDIy Taxes 8,225,399 8,292,520 2,251.799 8,407,499 2,283,021 2,517,198 234,176 10.3%
Hotel/Mote/lodging Tax 150,000 158,117 30,540 150.000 28,972 34,600 5.628 19.4%
Real Estate Excise Tax 4,250,000 4,695,984 830,531 3,150,000 557,109 1,211,020 653,911 117.4%
Dumas Bay Centre 523,775 452.672 99,611 529,598 116,539 86,938 (29,601) -25.4'11
I(nutzen Family Theatre 78,515 69,648 17,911 84,145 21,639 27,647 6,207 28.7%
~WM Fees 3,576,746 3,535,750 172,126 3,607,080 167,232 167,232 - 0.0%
Refuse Collection Fees 167,701 165,950 55,273 170,217 56,694 42,226 (14,468) -25.5%
Interest Earnings 203,345 217,821 66,230 204,345 62,132 32,193 (29,939) -48.2%
Miscellaneous/Other 217.250 284,251 3 - 1 1 - 0.0%
. In' -
Utility Tax-Knutzen Theatre 118,869 118.869 100,000 121.840 121,840 121,840 - 0.0'lI
Utility Tax-Oebt Service 4,242.273 4,202.629 361.859 3,885.861 - - - nls
Utility Tax-Arterial Streels 890,625 890,625 890,625 890,625 - - - nls
1T0tal Operating Revenues 23,240.742 23,649,993 5,010.669 21,819;162 3,551,533 4,377.449 825,916 23~"
JPERATlNG EXPENDfTURES
City Overlay Program 1.547,040 1,495,865 64,053 1,599,792 46,483 46,483 - 0.0'll
Jlility Tax-AdminfCash Mgml Fees 54,429 54,429 13,608 55,237 13,809 13,809 0 0.0%
Solid Waste 387,238 322,151 81,064 340,130 85,588 71,337 14,251 16.7%
-lotellMotellodglng Tax 567,446 509,592 28,561 282.627 15,840 36,507 120,667) -130.5'l1
Debt Service 6,833,128 6,801,614 151,016 3,678,856 151,212 151,212 - 0.0'lI
urface Water Management 2,864.111 2.684.052 544,039 2.975,739 603,162 592.044 11,118 1.8%
Dumas Bay Centre 538.575 478,294 103,686 534,628 115,899 111,542 4,357 3.8%
Knutzen Farrnly Theatre 201,090 168,945 51,641 201,720 61,659 44,389 17,290 28.0%
.n.
Utility Tax-Celebfation Park 238,798 238,798 238,798 245,962 24,784 24,784 - 0.0'll
Utility Tax-Kennelh Jones Pool 314,000 314.000 29,244 319,000 319.000 319,000 - 0.0'll
Utility Tax-Arts CommlRW&B Festival 93,750 93,750 - 93,750 93,750 93,750 - 0.0%
Utility Tax-Police Positions 625,000 625,000 - 625.000 625,000 625.000 - 0.0%
Utility T ax-Slreet Bond Projects 192,000 192,000 192,000 202,000 202,000 202,000 - 0.0%
Utility Tax-New Street Ughls 93,900 93,900 93,900 108,300 108,300 108,300 - 0.0'll
UllIity Tax-Knutzen Family Theatre 118,869 118.869 100,000 121,840 121,840 121.840 - 0.0'll
Utility Tax-Arterial Slreels Overlay 890,625 890,625 890,625 890,625 - - - nla
Utility Tax-Camp Kilworth M&O - . . 50,000 50,000 50,000 - 0.00;1
Utility Tax-Oebt Service 4.242,273 4,202,629 361,859 3,885,861 - - - nlE
Utility Tax-Transportation CIP 890.625 890,625 . 890,625 890,625 890,625 - 0.0%
otal Operating Expendnures 20.692,897 20,175,138 2,934,093 1.7.101.692 3.528.950 3,502,603 26.348 0.7%
Operating Revenues over/(under)
Operating Expendnures 2,547.845 3.474,855 2,076,576 4,717,470 22,583 874,846 852,264 3rn.9~
OTHER FINANCING SOURCES
One-lime Transfers In 60,404 62,904 9,450 - - . - nlE
Grants/MItigationlOther 175.036 257,131 99,066 123,280 173,979 173,979 - O.~
Total Other Financing Sources 235,440 320,035 108.516 123.280 173.979 173.979 - O.Me
OTHER FINANCING USES
One- Tme Transfe<s Out 2,830,419 2.679,974 1,600,000 4,255,095 3,610,605 3,610,605 - 0.00;1
Oilier - - - . - - - nla
Total Other Financing Uses 2,830.419 2,679,974 1,600,000 4,255.095 3,610,605 3,610;605 - 0.0"
ENDING FUND BALANCE
Arterial Street - 97,'02 1,071,326 (1) - 194,206 nla nla
Utility Tax 868,708 1,0'0,502 1,465,398 1,228.801 - 1,022,790 n/a nla
Solid Waste & Recycling 60,641 121,707 144,575 75,ar2 - 252,471 nla nla
HoteVMoleIlodging Tax - 132.627 178,208 - - 131,796 nla n/a
Paths & Trails 14,991 15,272 7.895 24,831 - 17.746 nla nla
Debt Service Fund 2,815,373 3,195,705 2,289,193 3,902.710 - 1,444,433 nla nla
Surface Water Management 799,420 1,120,908 (14,192) 1,059,622 - 17,331 nla nla
Dumas Bay Centre OperaUons - (14,816) (4, 174 (16,046) - (23,507) nla nla
Knutzen Family Theatre 3,869 28,875 57,001 35,716 - 106,005 nla nla
Total Ending Fund Balance $ 4,563,002 $ 5,725.052 $ 5,195,229 $ 6.310.705 $ - $ 3,163,272 n1a n1a
FHSRAC 4/25/06 2
B-3
--..-
Real Estate Excise Tax Sales Tax bv SIC Code
Compared to 2005, collections are up $380K or 45.8%.
March's receipt of $586K is $202K above March 2005's
activity and includes a total of 332 real estate transactions, COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP
of which 118 were tax exempt and of the remaining 214, Year-to-date thru March
Component 2005 2006 ChanQe from 2005
10 were mobile home sales. The annex area has GroUD Actual Actual $ "
contributed year-to-date revenue of $21,123. The largest RetaD Trade $ 1,597,439 $ 1.685,236 $ 87,797 5.5
transactions in the current month consist of the sales of lServices $ 505,093 $ 620,609 $ 115,516 22.9
Vacant Commercial Land @ 35002 Pacific Highway S, IconstrucUContract $ 289,119 $ 451,911 $ 162,792 56.3
iwholesaling $ 124,271 $ 115,528 $ (8,743 -7.0
Walgreens @ 28817 Military Road S, Best Western ITransplUtllily $ 2,373 $ 5,480 $ 3,107 130.9%
Executel @ 31611 20th Ave S, Vacant Commercial Land Infonnalion $ 148,718 $ 130,942 $ (17,776 .12.0%
!Manufacturing $ 32.226 $ 45,178 $ 12,952 40.2
@ 35001 Pacific Highway S. Government $ 33,066 $ 12,805 $ (20,261) -61.3
Fin/Ins/Real Estate $ 76,372 $ 83,696 $ 7,324 9.6
I I lather $ 3,606 $ 14,916 $ 11,310 313.6
REAL ESTA TE EXCISE TAX REVENUES Total $ 2,812,283 $ 3.166301 $ 354,018 12.6%
Year to date thru Match
2005 2006 . Change from 2005 Retail sales continue to remain the largest source of sales
. Month Actual Actual $Var " Var tax revenue, accounting for 53% of all sales tax
Jan $ 170,866 $ 157,303 $ (13,563) -7.9%
Feb 275,617 $ 468,067 $ 192,449 69.8% collections. Year-to-date retail sales tax collection is up
Mar 384,048 $ 585,651 $ 201,602 52.5% $88K or 5.5% above year-to-date 2005; majority of the
Apr 784,135 $ - $ - - increase is in the following areas: miscellaneous store
May 481,264 $ . $ - - retailers, electronics and appliances, and retail building
Jun 425,029 $ . $ - - materials.
Jul 290,288 $ - $ - -
Aug 416,213 $ . $ - - Services industry accounts for 20% of the total sales tax
Sep 515,578 $ - $ - - collections. On year-to-date basis, services sales tax is up
Oct 237,983 $ - $ . .
Nov 357,228 $ - $ - - $116K or 23% compared to 2005. This includes $100K in
Dee 357,736 $ - $ - - one-time increase from a major software company.
YTD Total $ 830,531 $ 1,211,020 $ 380,489 45.8"A
Construction and contracting activity, which accounts for
Sales Tax 14% of sales tax collections, is up $163K or 56% from
Year-to-date revenue of $3.17M is above March 2005 2005's activity. Sales tax received year-to-date on major
year-to-date revenue of $2.81M by $354K or 12.6%. The City projects total $116K or 26% of total construction and
current month's Sales Tax of $863K is above the 2005 contracting activity.
monthly activity by $68K or 8.6%. As shown in the detail
by SIC code table below, new construction alone increased Sales Tax bv Activity
by $163K, which is the primarycontnbuting factor of the
positive bottom line. In addition, the major projects that SALES TAX COMPARISON by AREA
contnbuted to this increase are mainly public projects. For Year-to-date thru.March
these reasons, the sales tax improvement is temporary in 2005 2006 Cbg from 2005
nature, different than the broad based economic Group Actual Actal $ %
improvement which would be more sustainable. Total Sales Tax $2,812,283 $3,166,301 $354.018 12.6%
S 34ath Retail Block $353,384 $377,986 $24,602 7.0%
LOCAL RETAIL SALES TAX REVENUES " clla from Drev yr -74.1% 7. 0" na na
Year-to-date thm March Percentage of total 12.6" 11.9% -0.6% -6.0%
2005 2006 Change from 2005 The Commons 319,741 298.433 (21,308) -8.7%
Month Actual Actual $ " % chg from prev yr -54.6% -6.7% na na
Percentage of total 11.4% 9.4% -1.9% -17.1%
Jan $ 662.219 $ 938,053 $ 75,834 8.8% MaJor Auto Sales 93,914 100,612 6,698 7.1%
Feb 1,155.667 1,365,682 $ 209,815 18.2% % chg from prey yr -75.1% 7.1% ne lIS
Mar 794,197 862,566 $ 68,369 8.6% Percentaaeof total 3.3% 3.2% -0.2"" -4.8%
Apr 752,487 - $ - - S 312th to S 316th 161,935 160,334 (1,601 -1.0%
May 935,065 - $ - - % chg from prey yr -69.4% -1.0% na na
Jun 857,410 - $ - - Percentage of total 5.8% 5.1% -0.7% -12.1%
Jul 813.885 - $ - - PavlDon Center 144,287 152,036 7,749 U"Io
Aug 1,057.583 - $ - - % chg from prey yr -66.2" M% na na
Sap 1,004,058 - $ - - Parcentaga of total 5.1% 4.8% -0.3% -8.4%
Oct 994,469 - $ - -
Nov 1,051,158 - $ - - The City's largest retail center, South 348th, which
Dee 1,027,139 - $ - . generates 12% of the City's sales tax, is showing an
YTD Total $ 2.812,283 $ 3,166,301 $ 354,018 12.6"A increase of $25K. or 7% compared to.the year 2005. The
Commons is showing a decrease of$21K or 7% compared
to year 2005 activity. Major Auto Sale's collection total
FHSRAC 4/25/06 3
8-4
-------
$lOlK and is $7K or 7% above 2005. S 3l2th to S3l6th is Compared to year-to-date 2005, Electricity is up $87K or
almost the same as prior year. Pavilion Center tax 12%, Gas is up $126K or 25%, Cable is up $16K or 7%,
collections are up by $8K or 5% comparing to prior year. Phone is down $12K or 5%, and Cellular phone is up
$36K or 9%.
Gambling Tax
Gambling tax collection through March is $389K. In U77UTY TAXES
comparison to 2005 year-to-date collection, 2006's tax Year-to-date thru March
collection is higher by $5K or 1.4%. Part of this increase 2005 2006 Change fr'om 2005
is due to the change in accounting for accruals in 2005. To Actual Actual $Var %var
simplify the year-end closing process in 2005, the Electric $ 758,488 $ 845,624 $ 87,135 11.5%
Gas $ 502,283 628.131 $ 125,848 25.1%
threshold amount for accruals back to 2005 was increased Solid Waste $ 130,576 143,567 $ 12,990 9.9%
to $ lOOK, up from the previous threshold of $25K. Cable $ 214,428 230,209 $ 15,782 7.4%
Therefore, gambling taxes for 2005 received in early 2006 Phone $ 246,981 235,481 $ (11.500) -4.7%
that did not meet the new threshold are included as part of Cellular $ 390,022 425,640 $ 35,619 9.1%
Pager $ 546 73 $ (472) -86.6%
2006's revenue. However, gambling tax in March is down SWM $ 8,475 8,473 $ (3) 0.0%
by $29K mainly due to two major establishment's ax Rebate $ (7,165 (2,041) $ 5,124 -71.5%
decreased activity. The annex area has contributed year- Total $ 2,251,799 $ 2,517,198 $ 265,399 11.8%
to-date revenue .of $3,992. Tax rebates are excluded from Iotal
Also, with the smoking ban effective November 2005, HoteVMotel Lodging Tax
there is some concern that gambling tax revenue may see a HotellMotel lodging tax collections through March total
decline. At this time it is still too soon to determine if the $35K. Compared to 2005, the lodging tax is $4K or 13.3%
smoking ban has had an impact. Staff is monitoring and above the same period.
will report on any significant changes.
GAMBLING TAX REVENUE HOTEUMOTEL LODGING TAX REVENUES
Year-To-Date Throuah March Year-ta-date thru March
2005 2006 Chanae from 2005 2005 2006 Change fr'om 2005
Month Actual Actual $Var %Var Month Actual Actual $Var " Var
Jan $137,311 $ 165,496 $ 28,186 20.5% Jan $ 9.669 $ 11,357 $ 1,687 17.5%
Feb 115,768 122,301 6,533 5.6% Feb $ 11.717 $ 11,290 (427) -3.6%
Mar 130,206 100.736 /29,470 -22.6% Mar $ 9,153 $ 11,953 2,800 30.6%
Apr 136,467 - - - Aor $ 11,390 $ - - -
May 132.353 - - - May $ 14,067 $ - - -
Jun 122,257 - - . Jun $ 11.566 $
Jul 130,114 - - -
- - -
Aug 133,906 - Jut $ 12,247 $ - - -
- -
Sep 115,878 - - - Aug $ 14,632 $ - - .
Oct 150,900 - - . Sap $ 17,633 $ - - -
Nov 119,925 - - - Oct $ 18.047 $ - - .
Dee 75 979 - . . Nov $ 13.765 $ - - -
YTD Total $383,285 388,534 5.249 1.4% Dec $ 14.231 $ . - -
Table reflects gambling activities on a cash basis. YTD ~rota $ 30,540 $ 34,599 $ 4.060 13.3%
Annual otal $ 158,117
Utility Tax State Shared Revenue
Utility taxes received through March total $2.52M and is Year-to-date distribution of$1.2M is above 2005's activity
above 2005 year to date collections by $265K or 12%. by $93K or 8%. Through March, new gas tax effective in
I I August 2005 has contributed $47K or 62% of the increase
UTILITY TAXES comparing to 2005. Liquor excise tax, local criminal
Year-to-date thru March
2005 2006 Change"om 2005 justice sales tax and fuel tax are all up too.
Month Actual Actual $Var " Var
Jan $ 726,583 $ 876.526 $ 149,943 20.6%
Feb 794.152 838,758 $ 44,606 5.6% STA TE SHARED REVENUES
Mar 731.064 801,915 $ 70,851 9.7% VllIIr to date thru March
Apr 770,397 - $ - . 2005 2006 Change from 2005
May 745.699 - $ . . Revenue Actual Aciual $ "
Jun 592.788 - $ - -
Jut 609.227 - $ - - Uquor Profits Tax $ 155,926 $ 139,119 $ (16,6071 -10.8%
Aug 585,489 - $ - - liquor Excise Tax 82,474 85.971 3,497 4.2%
Sep 590,070 - $ - - Crim Just low-PopIDCD 19,026 19.867 841 4.4%
Oct 636,521 - $ - - local Crim Just Sales Tax 432,987 487,504 54,516 12.6%
Nov 635.678 - $ - - Fuel Tax' 416.642 467,703 12.3%
Dee 882,017 - $ - . 51,061
ax Rebate (7,165 /2,041) $ 5,124 -71.5% OUI . Cities 3,502 3,575 73 2.1%
YTD Total $ 2,251.799 $ 2,517.198 $ 265.399 11.8'll Total $ 1,110,558 $ 1,203,739 $ 93,182 8.4%
Tax rebates are excluded from IoIaI . Fuel lax is Includad In both geneJallslrBal and designated operating funds.
FHSRAC 4/25/06 4
6-5
Permit Activity PS Overtime Bv Month
Year-to-date building permit activity exceeds 2005's year- Chance
2005 2006 $ %
to-date activity by $38K or 7.1%. Significant permits Jan $ 50.235 $ 51,717 $ 1,482 3%
include: Quadrant. and FW Crossing. Right-of-way Feb 54,688 $ 46,446 $ (8,242) -15%
Mar 48,571 $ 51,638 $ 3,067 6%
permits and development services fees are up in March by Apr 53,135 $ - $ - -
$IIK and year-to-date activity is up by $45K or 63% when May 38.533 $ - $ - -
compared to 2005. Jun 55,867 $ - $ - -
Jul 44,155 $ - $ - -
Aug 45,364 $ - $ - -
BUILDING PERMITS & FEES Sep 61,691 $ - $ - -
Year-to-Date Through March Oct 41,252 $ - $ - -
2005 2006 Change from 2005 Noy 67,305 $ - $ - -
Actual Actual S % Dee 42,002 $ - $ - -
Jan 164,108 111,925 (52,184) -31.8% YTD $ 153494 $ 149,802 $ 3;693 -20/.
Feb 160,765 239,689 78,924 49.1% Annual Total $ 602.799 i: ~: ~: ;: ! : ~: j: i: :: ::;: ~ ~: ~:i:~:~: ;:j::=;:;:~: ::;:::;::.:.:::.:
.;...:-;.....:.:.
Mar 206,886 217,839 10,953 5.3%
Apr 421,260 - - - Jail Services
May 452,483 - - - Jail Services through March is $265K, which is $144K or
Jun 330,658 - - .
Jul 215,967 - - - 120% above the ytd budget of $120K. The variance is
Aug 314,271 - - - mainly due to the timing of 2005 invoices paid in 2006,
Sep 255,906 - - -
Oct 285,630 - - - which will reverse out at year end.
Nov 175,341 - - .
Dee 158,092 - - - Court Revenue
YTD Total 531.759 569,453 37,694 7.1%
Annual Total 3.141.368 na ns Excluding probation revenue is up $33K or 18% compared
to year-to-date 2005.
ROW PERMITS & DEVELOPMENT SERVICES FEES
Year.to.Date Through March COURT REVENUE
2005 2006 Change from 2005 Through March
Actual Actual $ % 2005 2006 Chaoge m;m 2005
Jan 20,643 36,913 16.271 78.8% Month Actulll Actual $Var %Var
Feb 27,622 45,720 18,099 65.5% January 62,618 $63,844 $1,226 2.0%
Mar 23.748 34,545 10.797 45.5% February 63,236 $67,088 $3,853 6.1%
lAp,- 23,253 - - - March 61,529 $89,613 $28,084 45.6%
May 36,684 - - - April 60,872 $0 $0 0.0%
Jun 28,971 - - - Mav 63,309 $0 $0 0.0%
Jul 30,332 - - - June 56,631 $0 $0 0.0%
Aug 29,350 - - - JulY 50,952 $0 $0 0.0%
Sep 39,638 - - - \4.ugust 55,280 $0 $0 0.0%
Oel 19,992 - - - September 56,387 $0 $0 0.0%
Nov 27,648 - - - October 77,052 $0 $0 0.0%
Dee 38,724 - - . November 68,906 $0 $0 0.0%
YTD Total 72,012 117.178 45.166 62.7"10 December 68,535 $0 $0 0.0%
Annual Total 346,605 na na Subtotal $187,382 $220,545 $33.163 17.7%
Public Safety Probation Services 'Zl,766 25,894 (1,873) -6.7%
Year.to-date Total 215,148 $246,439 $31,291 14.5%
Expenditures through March total $4.4M, which is $20K
or .05% above the year-to-date budget of$4.5M. COURT REVENUE
Through March, City overtime is 2% or $3K above last By Category Through March
z005 2006 Change 'rom 200:;
year. There is a 26% decrease in overtime for contracted Actual Actual $Var .% Var
services, traffic school and the homeland security CIvB Penalties $3,056 $3,723 688 21.9%
programs. When the decrease from the billable overtime is TraffIC & Non-Parking 124,783 $134,780 9,996 8.0%
included, the total overtime decrease is at $4K or .2%. Parking Infractions 7.191 $9,065 1,874 26.1%
DUI & Other Misd 24,295 $27,998 3,702 15.2%
Criminal Traffic Misd 11,002 $9,605 (1,397) -12.7%
Type 2005 2006 $ % Criminal Costs. 10,402 $9,962 (440) -4.2%
Training $ 3,187 $ 5,860 $ 2,673 84% Interest I Other I Mise 4,547 $4,405 (142) -3.1%
Court 8.213 5,986 $ (2,226) -27% Criminal Cony Fees 20 $7,688 7.646 nil
Field Operation 97,587 106,957 $ 9,371 10%
SOAP - - $ nla Shared Court Costs 201 $3,203 3,002 nla
Other 18,731 11,979 $ (6.751) -36% Services & Charges 1,886 $10,139 8,253 nIa
City Portion 127,717 130,783 3,066 2% Subtotal 167,362 " 220,545 33,163 17.7%
Contract or Grant 13,341 11,179 $ (2,162) -16% Probation Services 27,766 25,894 (1,873) -6.7%
Traffic School 12,437 7,839 $ (4,597) -37% Total $ 215,148 $ 248.439 31.291 14.5%
Homeland Security - $ nla . Criminal cosfs include screener fees.
Billable 25,777 19,018 (8,759) -26%
Grand Total $ 153,494 $ 149,802 $ (3,693) -2%
FHSRAC 4{25/06 5
B-6
------------
Traffic and non-parking fines total $135K and is $lOK or Direct program expenditures total $277K or 21.6% of the
8% above year-to-date 2005. Parking infractions total $9K total annual budget of $1.28M not including indirect costs.
and is $2K or 26% above year-to~date 2005. Dill and Including indirect administration costs, recreation
other misdemeanors total $28K and is $4K or 15% above expenditures total $368K and are 22.7% of the total annual
year-to-date 2005. Criminal costs total $lOK and is $400 budget of $1.63M. Recreation fees total $260K and are
or 4% below year-to-date 2005. Criminal Conviction Fees 30.5% of the total annual budget of $852K. Recreation
total $8k and is above year-to-date 2005 by $8K. The City fees have recovered 93.9% of direct program costs and is
didn't start receiving the fees until August of 2005. 27.3% above the annual budgeted recovery ratio of
Services and Charges total is $lOK and is above year-to- 66.6%. Considering indirect administration costs, the
date 2005 by $8K. This category includes Legal Services recovery ratio is reduced to 70.5% or 18.1% above the
which the City didn't start receiving until June of 2005. annual budgeted recovery ratio of 52.4%.
Shared Court Costs total is $3K and is above year-to-date
2005 by $3K because this category includes Court Dumas Bav Centre
Enhancement revenue which the City didn't start receiving Dumas Bay Centre operating revenue of $87K is down by
until October of 2005. $30K or 25.4% compared to the year-to-date budget of
$1l7K. Operating expenditures through March total
$112K, which is $4K or 3.8% below the year-to-date
Parks & Recreation budget of $116K. Dumas Bay Centre has recovered
Overall parks operations expenditures through March total 77 .9% of its operating expenses.
$840K, which is $IIK or 1.3% over the year-to-date
budget of $829K. Dumas Bay Centre revenues and Knutzen Familv Theatre
expenditures are both below budget. Knutzen Family Operating revenue of $28K is up $6K or 28.7% compared
Theatre's revenue exceeds budget while expenditures are to the year-to-date budget of $22K. Operating
below. expenditures through March total $44K, which is $17K or
28.0% below the year-to-date budget of $62K. Knutzen
Recreation and Cultural Services Theatre has recovered 62.8% of its operating expenses.
RECREATION & CULTURAL SERVICE PROGRAMS AND DUMAS BAY CENTRE PERFORMANCE
Year to Date Through March 2006
I Revenues I Expenditures I ~.very Ratio "
Program I Budget I Actual I " I Budget I ACtual I " I Budaet I Actual
RECREATION & CULTURAL SERVICE PROGRAMS
Steel lake Aquatics 2,000 - 0.0% 20.398 96 0.5% 9.8% nla
Arts & Special Events 93.600 35,369 37.8% 185.299 38,482 20.8% SO.5% 91.9%
Youth Athletics 60,558 4,540 7.5% 90,131 17,164 19.0% 67.2% 26.5%
Adult Athletics 204,970 84,558 41.3% 129,766 27,421 21.1% 158.0% 308.4'*
Community Recreation 170,300 27,884 16.4% 178,019 33,943 19.1% 95.7% 82.1%
Community Center 28,500 8,513 29.9% 76,059 29,699 39.0% 37.5% 28.7%
Recreation tnc 18.512 12,798 69.1% 60,776 13,291 21.9% 30.5% 96.3'*
Youth Commission 500 836 167.3% 1,800 386 21.4% 27.8% 216.6'*
Red, White & Blue. 49,2SO 29,550 60.0% 41,200 267 0.6% 119.5% nI~
Senior Services 16,195 11,709 72.3% 70; 105 19,158 27.3% 23.1% 61.1'*
Kenneth Jones Pool 208,000 43,860 21.1% 425,514 96,656 22.7% 48.9% 45.4 %
Subtotal $ 852,385 $ 259,616 30.5% $ 1,279,067 $ 276,565 21.6% 66.6% 93.9')1
Administration . - 0.00/. 347,132 91.806 26.4% nla oIa
I TOTAL RECREATION 1$ 852.385 I $ 259,616 I 30.5%1 $ 1,626,199 I $ 368,370 I 22.7%1 52.4%1 70.5%1
DUMAS BAY CENTRE
Dumas Bay Centre 529,598 86,938 16.4% 534,628 111.542 20.9% 99.1 % n.9o,l
Knutzen Family Theatre 84.145 27,847 33.1 % 201,720 44,369 22.0% 41.7% 62.8'*
TOTAL DUMAS BAY CENTRE $ 613.743 $ 114,785 18.1% $ 736,349 $ 155,911 21.2% 83.3% 73.6')1
Arts Commission" - - n/a 70,200 14,661 20.9% nla nI~
GRAND TOTAL $ 1,466,128 $ 314,401 25.5% $ 2,432.748 $ 538,942 22.2% 60.3% 69.5')1
. Exdudes Interfund transfers and Celebration Park.
FHSRAC 4/25/06 6
B-7
CASH & INVESTMENTS
The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per
policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6-
month US Treasury Bill (4.78%) and the State Investment Pool (4.50%). The portfolio average current in-house investment
yield is 4.37% which is slightly lower than the benchmark due to lower rates in in-house investment in 2003.
Investment Schedule
March 2006
Settlement Interest Investment Maturity . Yield to'
Type Date Pavments Par Amount Cost Date Maturity
Aaency - FNMA 3136F3V3 07/21/03 1/21-7/21 $ 800,000 $ 797,500 07/21/06 2.38%
Agency - FHLB 31339YlX3 08/14/03 2/14-8/14 $ 1,000,000 $ 1,000,000 08/14/06 2.52%
Agency- FFCB 31331QN78 06/09/03 03/09/06 $ 1,000,000 $ 999,500 03109/07 2.46%
Agency - FNMA 3136F3VQ6 OS/27/03 OS/25/06 $ 1,000,000 $ 1,000,750 OS/25/07 2.48%
Agency- FNMA 3136F3UT1 05/30/03 06/03/06 $ 1,000,000 $ 997.529 12/03/07 2.59%
AQency - FHLMC 3128X1VW4 08/22/03 01/30/06 $ 900,000 $ 887,400 01/30/07 3.18%
Aaency - FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000 000 $ 1.000,000 OS/25/07 4.07% I
Aaency- FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000.000 $ 1.000,000 OS/25/07 . 4.07%
Aaency - FHLMC 3128X4RFO 10/24105 04/05/06 - 10106/06 $ 1,000,000 $ 999,990 10/24/07 4.63%
AQencv - FHLMC 3128X4RFO 10/24/05 04/05/06 - 10/06/06 $ 1,000,000 $ 1,000,000 10/24107 4.63%
6 month T-BiII912795WW7 10/15/05 04/06/06 $ 1,000,000 $ 981,280 04/06/06 3.98%
1 year T-BiII912827Z62 10/15/05 04/15/05 - 10/15/06 $ 1,022,900 $ 1,022,900 10/15/06 4.15%
Subtotal In-House Investments $ 11,722,900 $ 11,686,849
Average Maturity 343
Average Yield to Maturity 3.55%
Average Yield - 6 mo. T -Bill 4.78%
Municipal Investor Account $ 4,005,365 1 day 4.62%
State Investment Pool $ 49,346,112 1 day. 4.50%
Average Portfolio Maturity & Yield 62 4.37%
Totallnvesbnents $ 65,038,326
The total invested balance at the end of March is $65.04M, which includes $49.35M in the state investment pool, $11.69M in-
house investment purchases, and $4.01M in the Municipal Investor Accounts. The state pool is composed of repurchase
agreements (47.53%), treasury securities (13.22%), agency coupons and callables (10.72%), m bank deposit (11.40%), agency
floating rate notes (9.64%), discount notes (2.55%) and certificates of deposit (4.94%). The City's total investment portfolio is
made up of76% State Pool, 18% In-House Investments, and 6% Municipal Investors Accounts.
Total Portfolio by Category Interest Rates Comparison
March 31, 2006 Mlnicipat For the Month of March 2006
h-I-buse ttvenstors
hvestmenls Account 6.0% II 6 r.bnth T-BiII
18% 6%
5.00/0
4.0% . State Investment RxlI
3.0% o h-house hvestment
2.0%
IlJ Mlnicfpallnvestor
1.0% Account
0.0% . Fbrtfolio Average
2003 2004 2005 2006
FHSRAC 4/25/06 7
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--_._-_.~-
COUNCIL MEETING DATE: May 2,2006 ITEM #: 5-c
__.__..__"._"H"__~~'.'._,___..___.__.._.,_....___.~..,..._.........___..__~....~..._.~_....~._m..._.~_.H_....._._......",_,_~'_._.~_.._.____m_.__'._~"~__'._,,,_,._,__..._,_,_'~___'._"___________.__._____.____.___~__'__.'_~
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: VOUCHERS
POLICY QUESTION: Should the City approve the vouchers in the total amount of $4,415,422.17
COMMITTEE: Finance, Human Services & Regional Affairs Committee MEETING DATE: April 25, 2006
CATEGORY:
l2?J Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
.STAFF REpORT By: TI:1.o!<rau~.__.____._._____ DEPT: Management Services
I, the undersigned, do hereby certify under penalty of petjury that the materials have been furnished, the services
rendered, or the labor performed as described herein and that the claims are just and due obligations against the
City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens.
~r
Management Services Director
Attachments: Voucher List
Options Considered: NA
-- ----..------..-...-------....------.----.--------.---.--.---.--
STAFF RECOMMENDATION: NA
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: \l,\~ ~
Committee Council
COMMITTEE RECOMMENDATION:
HI move approval of the vouchers and forward to the May 2, 2006 Council Meetingfor approval. "
,
~
Committee Member
PROPOSED COUNCIL MOTION: HI move approval of the vouchers pursuant to R
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL B~L #
0 DENIED 1ST reading
0 T ABLEDffiEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
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MEETING DATE: May 2nd, 2006 ITEM# 5-d
CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: 2rr Ave South Grid Road (S318th Street to S320trh Street) Project Bid Award
____.._~._..__.....__________N_....__.___..___....N___.__.._____._.._.~..__.,__________._..__.__._________...._._'_
CATEGORY: BUDGET IMP ACT:
[gI CONSENT o ORDINANCE Amount Budgeted: $
0 RESOLUTION o PUBLIC HEARING Expenditure Amt~: $
U CITY COUNCIL BUSINESS o OTHER Contingency Req' d: $
.__._._..._____.___.~_____.N__'.___.~._ -....--.-..
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April17lh, 2006.
__M__.._. ._._._.__.__..N__._.._____________~_...__.__._.N._
SUMMARYIBACKGROUND: Five bids were received and opened on April 4, 2006 for the 21st Ave South Grid Road
(S318th Street to S320th Street) Project; please see attached Bid Tabulation Summary. The lowest responsive,
responsible bidder is R. W. Scott Construction Co. with a total bid of $692,861. The low bid received was $ 17,861
(2.6%) above the engineer estimate.
----- ,.--. -. ___.____.N_..'__--.--
CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 17th, 2006 meeting, the Land Use and
Transportation Committee forwarded the following staff recommendations:
"Award the 21st Ave South Grid Road (S318th Street to S320th Street) Project to R. W. Scott Construction Co., the
lowest responsive, responsible bidder, in the amount of $692,861 and approve a 10% contingency of $69,286, for a total
of$762,l47, and authorize the City Manager to execute the contract."
-- _._,------------ - -
PROPOSED MOTION: "1 move to award the 21 st Ave South Grid Road (S318th Street to S320th Street) Project to R.
W. Scott Construction Co., the lowest responsive, responsible bidder, in the amount of $692,861 and approve a 10%
contingency of $69,286, for a total of $762,147, and authorize the City Manager to execute the contract."
- --~- M__'___
CITY MANAGER APPROVAL:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION: \
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 T ABLEDIDEFERRED/NO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
REVISED - 05/10/2001
\
I
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 17, 2006
TO: Land Use and Transportation committe~
VIA: Derek Matheson, Interim City Manager
CaJy M Roe, P.E., Director of Public Works ~
FROM: Marwan Salloum, P.E., Street Systems Manager
SUBJECT: 2r' Ave South Grid Road (S318th Street to S320trh Street) Project Bid Award
POLICY QUESTION:
Should the Council award the 21s1 Ave South Grid Road (S318th Street to S320th Street) Project to the lowest
responsive, responsible bidder?
BACKGROUND:
Five bids were received and opened on April 4, 2006 for the 2pl Ave South Grid Road (S318th Street to
S320th Street) Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible
bidder is R. W. Scott Construction Co. with a total bid of $692,861.
The low bid received was $ 17,861 (2.6%) above the engineer estimate
PROJECT ESTIMATED EXPENDITURES:
Planning and Design $ 75,000
Right of Way Acquisition 500,000
Construction Cost 692,861
10% Construction Contingency 69,286
10% Construction Management 69,286
Total Project Costs $1,406,433
AVAILABLE FUNDING:
REET Fund $890,000
Sound Transit 1,000,000
Total Available Budget $1,890,000
Project Balance $483,567
OPTIONS:
1. Award the 2pl Ave South Grid Road (S318th Street to S320th Street) Project to R. W. Scott
Construction Co. lowest responsive, responsible bidder, in the amount of$692,861 and approve a
10% contingency of $69,286, for a total of$762,147,and authorize the City Manager to execute the
contract.
2. Reject all bids for the 2151 Ave South Grid Road (S318th Street to S320th Street) Project and direct
staff to rebid the project and return to Committee for further action.
3. Do not award the 2151 Ave South Grid Road (S318th Street to S320th Street) Project to the lowest
responsive, responsible bidder and provide direction to staff.
-- -- --~------
-------
April I?, 2006.
Land Use and Transportation Committee
21$1 Ave South Grid Road (S318th Street to S320th Street) Project Bid Award
Page 2
ST AFF RECOMMENDATION:
Staff recommends Iorwarding Option 1 to the May 2,2006 City Council Consent Agenda for Approval:
Award the 21st Ave South Grid Road (S318th Street to S320th Street) Project to R. W. Scott Construction Co.
lowest responsive, responsible bidder, in the amount of $692,861 and approve a 10% contingency of $69,286,
for a total of $762,147, and authorize the City Manager to execute the contract.
COMMITTEE RECOMMENDATION:
Forward the above staff recommendation to the May 2, 2006 City Council Consent Agenda.
cc: Project File
---~
--------
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----~---
MEETING DATE: May 2nd, 2006 ITEM# 5-e
CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: Grant Funding for Transportation Improvement Projects
----_._---_._---~-_....._.~...._.._._-_...~...__.__...-,--_......._..._._..._.._....__.._-_..._~._...._._.._..-....--.--
CATEGORY: BUDGET IMP ACT:
IZI CONSENT o ORDINANCE Amount Budgeted: $
D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $
0 CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $
..-.-.--------........-----..-----.-.-.--.--.---.------ --.- -
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 17!h, 2006.
--_._._-_.._--------------------~._-_.__.__.-......__.-....---.--.--.--....----...----.--.
SUMMARYIBACKGROUND: At the April 17th LUTC meeting the memorandum (see attached memo) provided the
Council with the current status of the grant applications submitted in 2005, grant funding received to date, and required
match.
----..-.-----..-.--------.--.-..--.-----..---..---..-...------.--.--...---.-.---..-
CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 17th, 2006 meeting, the Land Use and
Transportation Committee forwarded the following staff recommendations (Option 1, as modified):
1. Authorize staff to accept the following State and Federal grant funding: ,
a.2007 Regional Mobility Grant (State) grant in the amount of $1,214,000 for the Pacific Highway S HOV Phase
ill Improvement Project
b.2005 Regional TEA21 (Federal) grant in the amount of $970,000 for the Pacific Highway S HOV Phase ill
Improvement Project
c. Intersection and Corridor Safety (Federal) grant in the amount of $500,000 for the 21 sl Avenue SW & SW 356th
Street Improvement Project
d.Pedestrian and Bicycle Safety Program (State) grant in the amount of $43,000 for West Campus Trail .BPA Trail
Spur
e.Pedestrian and Bicycle Safety Program (State) grant in the amount of $16,900 for King County Library Cross
walk and Transit Stop
f. Approve the attached resolution to accept the Federal Intersection and Corridor Safety (Federal) grant in the
amount of $500,000 for the 21 sl Avenue SW & SW 356th Street Improvement Project
----- .-------..-.. ---_._-_._----------_..._---~-
PROPOSED MOTION: "1 move to authorize staff to accept State and Federal grant funding for items a-f."
CITY MANAGER:u.PROVAL: - ~ .-.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
D DENIED 1 ST reading
] T ABLEDIDEFERREDINO ACTION Enactment reading
] MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
REVISED-05/10/2001
-----------
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April I tb, 2006
TO: Land Use and Transportation committe~
VIA: Derek Matheson, Acting City Manager ~
FROM: Cary M. Roe, P. E., Director of Public Works
Marwan Salloum, P.E., Street Systems Manager~ .
SUBJECT: Grant Funding for Transportation Improvement Projects
POLICY QUESTION:
Should City Council authorize staff to accept grant funding for transportation improvement projects?
BACKGROUND:
This memorandum provides the Council with the current status of the grant applications submitted in 2005, grant
funding received to date, and required match.
-ru:- ~~I.\t> GRANT REQUIRED
FUNDING MATCH
Pacific Hwy S HOV Phase~(Dash Point Rd to S ;H2th Street)
(Design and Right of Way and Construction Phase)
. 2005 Regional TEA21 (Federal) $970,000 $151,387
. Regional Mobility Grant (State) $1.214.000 $ 0
\ $2,184,000 $151,387
21st Avenue SW & SW 356tb Street
(Right of Way, and Construction)
. Intersection and Corridor Safety (Federal) $500,000 $78,034
West Campus Trail-BPA Trail Spur
(Design and Construction)
. Pedestrian and Bicycle Safety Program (State Funds) $43,000 $10,400
King County Library Cross walk and Transit Stop
JQesign and Construction)
. Pedestrian and Bicycle Safety Program (State Funds) $16,900 $6,400
City Center Access Phase 2
"Design Study, Preliminary Engineering, and Access Point Decision
Report" (Environmental Analysis)
. Intersection and Corridor Safety Program (Federal Funds) No funding was awarded
OPTIONS:
I. Authorize staff to accept the following State and Federal grant funding:
a. 2007 Regional Mobility Grant (State) grant in the amount of $1,214,000 for the Pacific
Highway S HOV Phase)V''!mprovementProject f k./lS c. III:
b. 2005 Regional TEA21 (Federal) grant in the amount of $970,000 for the Pacific Highway S
HOV Phase III Improvement Project
c. Intersection and Corridor Safety (Federal) grant in the amount of $500,000 for the 21st
A venue SW & SW 356th Street Improvement Project
d. Pedestrian and Bicycle Safety Program (State) grant in the amount of $43,000 for West
Campus Trail -BP A Trail Spur
- -----------
e. Pedestrian and Bicycle Safety Program (State) grant in the amount of $16,900 for King
County Library Cross walk and Transit Stop
f. Approve the attached resolution to accept the Federal Intersection and Corridor Safety
(Federal) grant in the amount of $500,000 for the 21st Avenue SW & SW 3561b Street
Improvement Project
2. Do not accept grant funding and provide direction to staff
STAFF RECOMMENDATION:
Staff recommends placing option #1 on the May 2nd, 2006 Council Consent Agenda:
Authorize staff to accept the following State and Federal grant funding:
a) Regional Mobility Grant (State) grant in the amount of $1,214,000 for the Pacific Highway S HOV
Phase)'('Improvement Project P~lL.s e.. J1L.
b) 2005 Regional TEA2l (Federal) grant in the amount of $970,000 for the Pacific Highway S HOV
Phase TII Improvement Project
c) Intersection and Corridor Safety (Federal) grant in the amount of $500,000 for the 21st Avenue SW
& SW 356lb Street Improvement Project
d) Pedestrian and Bicycle Safety Program (State) grant in the amount of $43,000 for West Campus Trail
-BP A Trail Spur
e) Pedestrian and Bicycle Safety Program (State) grant in the amount of $16,900 for King County
Library Cross walk and Transit Stop
1) Approve the attached resolution to accept the Federal Intersection and Corridor Safety grant in the
amount of $500,000 for the 2151 Avenue SW & SW 356lb Street Improvement Project
COMMITTEE RECOMMENDATION:
Forward the above staff recommendation to the May 2nd, 2006 City Council Consent Agenda.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF
FEDERAL WAY, WASHINGTON, AUTHORIZING
EXECUTION OF A LOCAL AGENCY AGREEMENT WITH
WASHINGTON ST ATE DEPARTMENT OF
TRANSPORTATION REGARDING EXTENSION OF 21sT
AVENUE SW BETWEEN SW 356TH STREET AND 22ND
AVENUE SW IN THE CITY OF FEDERAL WAY,
WASHINGTON
WHEREAS, the City of Federal Way applied for a grant from Washington State Department
of Transportation for the purpose of (1) constructing a 2- lane collector street to extend 21 st Avenue
SW between SW 356th Street and 22nd Avenue SW with illumination, sidewalk and street trees; (2)
modifying the traffic signal at the intersection of 21st Avenue SW and SW 356th Street to
accommodate the new street; (3) construct Type C curb along the centerline ofSW 356th Street to .
eliminate left turns from westbound SW 356th Street to 22nd Avenue SW and from north bound 22nd
Ave SW to SW 356th Street; and
WHEREAS, the Washington State Department of Transportation agrees to grant the City of
Federal Way estimated federal funds in the amount of Five Hundred Thousand Dollars ($500,000)
provided the City Council authorize the City Manager to enter into the Local Agency Agreement;
and
WHEREAS, by accepting said grant the City of Federal Way agrees to match the federal
funds in an estimated amount of Seventy-Eight Thousand Thirty-Five Dollars ($78,035), which has
been budgeted in the City's 2005-2006 budget;
RES # , Page 1
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
HEREBY RESOLVES AS FOLLOWS:
Section 1. Execution of Acceptance of the Local Agency Agreement.
The City Manager or his designee is hereby authorized to execute the Local Agency
Agreement regarding extension of2l sl Avenue SWbetween SW 356th Street and 2200 Avenue SW in
the City of Federal Way.
Section 2. Receipt of Federal Funds.
The City Manager or his designee is hereby authorized to receive the state and federal funds
estimated to be Five Hundred Thousand and 00/100 Dollars ($500,000.00).
Section 3. Matching Funds Authorized.
Pursuant to the terms of the Local Agency Agreement, the City commits approximately
Seventy-Eight Thousand Thirty-Five and 00/100 Dollars ($78,035.00)in matching funds.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be
held to be invalid' or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by the
Federal Way City Council.
RES # , Page 2'
I ---- ------------------------------------
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of , 2006.
CITY OF FEDERAL WAY
MAYOR, MICHAEL PARK
ATTEST: (
CITY CLERK, LAURA HA THAW A Y, CMC
APPROVED AS.TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
RES # , Page 3
MEETING DATE: May 2nd, 2006 ITEM# 5-f
CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: SR161 at SR18 Intersection Improvements Project Bid Award
~_.,--- ---_.._.._...._-..._-~-_.__.._._._-_.....__... ._~-_.._---_._.._-",.,._...-----
CATEGORY: BUDGET IMPACT:
~ CONSENT o ORDINANCE Amount Budgeted: $
0 RESOLUTION o PUBLIC HEARING EXpenditure Amt.: $
0 CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $
--....------.-...--....----...----..--..-..--.-....... ---
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 17th, 2006.
-----.-.---.----------------., ----,-.------.----- ,.,-.--.-
,
SUMMARYIBACKGROUND: One bid was received and opened on April 5, 2006 for the SR161 at SR18 Intersection
Improvements Project; please see the Bid Tabulation Summary attached to the LUTC memo. The lowest responsive,
responsible bidder is Woodworth and Company, Inc. with a total bid of$935,178.00. The lowest, and only, bid received
was $ 3l9,919.50 (52%) above the engineer estimate
----.------ .----..-.--....-----------.--..--...-.------.,..---..--.---
CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 17th, 2006 meeting, the Land Use and
~ransportation Committee forwarded the following staff recommendations (Option 2, as modified): Staff proposes to
ifeak down the project and have the road widening and traffic signal modification works at the corner of S 35200 Street
and SR 161 constructed under small works program. The remaining project will be incorporated and bid as part of the
2007 Asphalt Overlay Project.
.------------.-----.-----......-----......--.-..-----
PROPOSED MOTION: "I move to approve option 2, as modified: Staff proposes to break down the project and have
the road widening and traffic signal modification works at the comer of S 352nd Street and SR 161 constructed under
small works program. The remaining project will be incorporated and bid as part of the 2007 Asphalt Overlay Project."
---- ~- .-...--.-...-------
CITY MANAGER APPROVAL:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 TABLED/DEFERRED/NO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
REVISED - 05/10/2001
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 17, 2006
TO: Land Use and Transportation commi~
VIA: Derek Matheson, Interim City Manager ~
FROM: Cary M Roe, P .E., Director of Public Works
Marwan Salloum, P.E., Street Systems Manager
SUBJECT: SR161 at SR18 Intersection Improvements Project Bid Award
POLICY QUESTION:
Should the Council award the SRl61 at SRl8 Intersection Improvements Project Bid Award to the lowest
responsive, responsible bidder?
BACKGROUND:
One bid was received and opened on April 5, 2006 for the SRl61 at SR18 Intersection Improvements Project;
please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Woodworth and
Company, Inc. with a total bid of$935, 178.00.
The low bid received was $.319,919.50 (52%) above the engineer estimate
PROJECT ESTIMATED EXPENDITURES:
Planning and Design $450,000
Right of Way Acquisition 4,000
OPUS Signal Replacement! Modification 214,000
Construction Cost 935,178
10% Construction Contingency 93,517
Construction Management 93,517
Total Project Costs $1,790,212
AVAILABLE FUNDING:
REET Fund $179,000
Utility Tax 15,000
Transfer in Street CIP Fund 756,000
Mitigation 784,954
Interest 43,612
Total Available Budget $1,778.566
OPTIONS:
1. Award the SRl61 at SR18 Intersection Improvements Project to Woodworth and Company, Inc.
lowest responsive, responsible bidder, in the amount of $935,178 and approve a 10% contingency of
$93,517, for a total of$I,028,695, and authorize the City Manager to execute the contract.
2. Reject the bid for the SRl61 at SRl8 Intersection Improvements Project, and direct staff to evaluate
the engineers estimate, rebid the project in late 2006 early 2007 and return to Committee for further
action.
3. Do not award the SR161 at SR18 Intersection Improvements Project to the lowest responsive,
responsible bidder and. provide direction to staff.
I
April 17, 2006
Land Use and Transportation Committee
SRI6I atSRI8 Intersection Improvements Project Bid Award
Page 2
STAFF RECOMMENDATION:
Due to the fact that only one bid was received and the single bid was 52% above the engineering estimate.
Staff recommends forwarding Option 2 to the May 2, 2006 City Council Consent Agenda for Approval:
Reject the bid for the SR161 at SR18 Intersection Improvements Project and direct staff to evaluate the
engineers estimate, rebid the project in late 2006 early 2007 and return to Committee for further action.
o~~~t~
COMMITTEE RECOMMENDATION: oS f^ '
Forward the above staff recommendation~e May 2, 2006 City Council Consent Agenda.
-------
ITEM NO. ITEM UNIT QTY UNIT PRICE TOTAL UNIT PRICE TOTAL
1 CONSTRUCTION SURVEYING LS 1 ~30 000.00 $30 000.00 510.000.00 10 000.0 .
2 AS-8UIL T SURVEY AND RECORD DRAWINGS LS 1 $15000.00 $1 5 000.00 55,00000 5000
3 SPCC PlAN LS 1 Sl 500.00 1 500.00 51.500.00 $150
4 MOBILIZATION lS 1 ~90 000.00 90 000.00 $35,000.00 $35000.
5 TRAFFIC CONTROL SUPERVISOR LS 1 $50 000.00 50 000.00 $4.800.00 S4.8O():G
6 FLAGGERS AND SPOTTERS HRS 296 $50.00 14800.00 $42.00 12.432.0
7 OTHER TRAFFIC CONTROL LABOR HRS 240 $50.00 12.000.00 $42.00 $10 080.0
8 OTHER TEMPROARY TRAFFIC CONTROL lS 1 $15000.00 15000.00 512.000.00 $12 000.0
9 CONSTRUCITON SIGNS CLASS A SF 452 $25.00 11.300.00 $17.00 7684.0
10 OFF-DUTY UNIFORMED POLICE OFFICER HRS 100 $50.00 $5.000.00 $50.00 000.0
11 ClEARING AND GRUB8ING AC 1 $20.000.00 $20 000.00 $2.500.00 2 500.0
12 ROADSIDE ClEANUP FA 1 $1 500.00 1 500.00 $1.500.00 1 500.0
13 ClEARING UMIT FENCE LF 1.000 $5.00 5 000.00 $1.50 1 500.0
14 REMOVAL OF STRUCTURE AND OBSTRUCTION LS 1 $10000.00 10 000.00 $5.000.00 5.000.0
15 REMOVING ASPHAlT CONC. PAVEMENT SY 1.139 $15.00 $17 085.00 $9.00 $10251.0
16 REMOVING CEMENT CONC SIDEWAlK SY 316 S9.00 2 &14.00 $7.50 2 370.0
17 REMOVING CEMENT CONC. CURB LF 910 9.00 8 190.00 $7.50 $6 825.0
16 REMOVING GUARORAIL LF 528 H.55 2402.40 $5.50 2 904.0
19 REMOVING GUARDRAIL ANCHOR EA 2 $280.00 $560.00 $225.00 $450.n
20 REMOVING MISCEllANEOUS TRAFFIC ITEM lS 1 $6.000.00 $6000.00 $5,000.00 $5:000.0
21 REMOVING TRAFFIC CURB LF 90 $20.00 $1800.00 $8.00 $720.0
22 REMOVE EXISTING CATCH BASIN EA 1 $2.500.00 $2.500.00 $250.00 $250.0
. 23 SAWCUTTING LF 2.450 $6.00 $11 700.00 $3.00 $7350.0
24 ROADW/W EXCAVATION INCl. HAUL CY 640 40.00 $25600.00 $31.00 $19840.0
25 GRAVEL BORROW INCL. HAUL TN 349 24.00 8 376.00 $25.00 $8.725.0
26 DITCH EXCAVATION CY 146 35.00 5 180.00 $20.00 $2.960.0
27 CONSTRUCTION GEOTEXTILE FOR DITCH LINING SY 80 10.00 $800.00 $10.00 $800.0
28 CRUSHED SURFACING TOP COURSE TN 536 30.00 $16080.00 $22.50 12 060.0
29 HMA CL. 1 IN. PG 64-22 TN 953 75.00 71 475.00 $62.50 59.562.5
30 HMA Cl. 112 IN. PG 64-22 TN 1.330 85.00 $1 13 050.00 562.50 $83 125.0
31 HMA FOR PRELEVElING Cl. 318 IN. PG 64-22 TN 149 85.00 $12 665.00 562.50 9312.5
32 PLANING BITUMINOUS PAVEMENT SY 9.645 $6.00 57 870.00 $3.00 $28 935.0
33 SOLID WALL PVC STORM SEWER PIPE 12 IN. DIAM. LF 19 $200.00 3 800.00 $45.00 $855.0
34 CATCH BASIN TYPE 1 EA 4 $1500.00 6000.00 51.000.00 4.000.0
35 CATCH BASIN TYPE 2 48 IN. DIAM. EA 1 $<I 000.00 4 000.00 $1.500.00 1 500.0
36 CONNECTION TO DRAINAGE STRUCTURE EA 2 $, 500.00 5 000.00 $1.000.00 000.0
37 ADJUST CATCH BASIN TO GRADE EA 6 300.00 1 800.00 $450.00 700.0
38 ADJUST UTILITY VAlVE TO GRADE EA 2 750.00 1 500.00 $350.00 700.0
39 ADJUST UTILITY MANHOLE TO GRADE EA 11 $1 000.00 $11 000.00 $400.00 . $<1400.0
40 ADJUST JUNCTION BOX EA 6 250.00 1 500.00 $350.00 $, II
41 ROUND LOCKING SOLID COVER EA 3 500.00 1 500.00 $300.00 $9(
42 THROUGH CURB INLET Ell. 1 5OO.rn; $500.00 $1.000.00 1000.
43 DUCTILE IRON SEWER PIPE. I-IN. DlAM. LF 40 200.00 8 000.00 $50.00 2 000.0
44 ESC LEAD DY 50 100.00 5 000.00 $100.00 5,000.0
. 45 INLET PROTECTION EA 21 100.00 2 100.00 $80.00 1 680.0
46 WATTLE LF 900 $6.00 5 400.00 $3.00 . 2.700.0
47 EROSION/WATER POLLUTION CONTROL FA 1 1 000.00 ;1..000.00 $1.000.00 J:.OOO_O
48 SEEDING. FERTILIZING. AND MULCHING AC 1 1 500.00 1 500.00 $1,500.00 1 500.0
49 ROADSIDE RESTORATION LS 1 5000.00 5 000.<10 $18,500.00 $1 8 500.0
50 IRRIGATION SYSTEM LS 1 5000.00 5 000.00 53.500.00 3 500.0
51 CEMENT CONe. TRAFFIC CURB AND GUTTER LF 310 $29.00 is.990.00 $30.00 .300.0
52 EXTRUDED CURB LF 1.424 5.60 7 974.40 $8.50 $12.104.0
53 TYPE C PRECAST TRAFFIC CURB LF 584 16.80 9811.20 $14.50 8 468.0
54 BEAM GUARDRAIL TYPE t LF 584 25.00 $14600.00 $30.00 $17.520.0
55 BEAM GU~DRAlL ANCHOR TYPE t EA 2 910.00 $1.810.00 $750.00 $1 500.0
56 ADJUST MONUMENT CASE AND COVER EA 1 $5 00.00 $500.00 $400.00 S4OO.0
57 CEMENT CONe. SIDEWAlK SY 331 $65.00 1 515.00 $50.00 $1 550.0
58 CEMENT CONC. SIDeWAlK RAMP TYPE 2A EA 4 $1 800.00 7.200.00 $1,500.00 $l 000.0
59 QUARRY SPAlLS TN 15 $100.00 1 500.00 $65.00 ~75.0
60 TRAFFIC SINAl SYSTEM MODIFICATION SR 161 AT SR 18. COMPLETE LS 1 59.000.00 9 000.00 $8.000.00 $1 000.0
61 TRAFFIC SINAl SYSTEM MODIFICATION SR 161 AT S 352ND ST, COMPLETE LS 1 $50 000.00 $50 000.00 $35,000.00 $35000.0
62 PERMANENT SIGNING lS 1 $8 000.00 8 000.00 $4.000.00 4 000.0
63 PROFILED PLASTIC LINE LF 7.798 2.00 515 596.00 $2.00 15,596.0
64 PROFILED PlASTIC WIDE LINE LF 8.079 5.00 $40 395.00 $4.00 $3, 316.0
65 PROFILED PLASTIC DOTTED WIDE LINE LF 376 2.00 $752.00 $1.50 564.0
66 PROFILED PlASTIC DROP LANE LINE LF 313 4.00 1 252.0( $1.50 1169.5
67 PLASTIC STOP BAR LF 335 $15.00 5 025.00 $8.00 680.0
68 PLASTIC CROSSWALK LINE SF 470 $11.00 3 760.00 $6.00 .820.0
69 PLASTIC TRAFFIC ARROW EA 36 $135.00 4 860.00 $150.00 5 400.0
70 PlASTIC HOV LANE SYMBOL EA 5 $350.00 1 750.00 $225.00 1 125.0
71 RESOLUTION OF UTIL TlY CONFLICTS FA 1 $2 000.00 2 000.00 $2.000.00 2.000.0
72 UIlLlI FA 1 $1,000.00 $1.000.00 $1.000.00 $1,000.0
TOTAl.. $935178.00 $615 258.5
Bid Signature Yes
Addendum AdcnowIedge Yes
Bid Bond Yes
,
----------------- --- ------
MEETING DATE: May 2nd, 2006 ITEM# 5-g
CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: Transportation Concurrency Policy Framework
- -----~-~---~-- ---1---~
CATEGORY: BUDGET IMPACT:
~ CONSENT 0 ORDINANCE Amount Budgeted: $
D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $
D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $
_.__'.'~__.._'_"'..____.........~.__._._."______. ..___......___._._..._.._..._.__.__.~..H' . .-
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 17th, 2006.
_.~.____H_.._.___._._......___~___.H..H.____..._.__H__~._____ ._..__.H__._._____
SUMMARY/BACKGROUND: The Growth Management Act requires the City to adopt a transportation concurrency
ordinance. Historically, staff has used SEP A as a tool to require construction of required improvements to meet the
adopted level of service standards as a condition of approval of the development, or if the required improvements are
currently listed on the adopted TraIV'portation Improvement Plan, a developer may pay a percentage of the estimated cost
of improvements commensurate with the increase in traffic. generated by the proposed development. As staff undertook
the task of developing a concurrency ordinance, it was originally thought that this would be a relatively simple exercise of
codifying current practice. However, upon further review, it was determined that there are a significant number of policy
hoices to be made. Staff presented background information and options to the Land Use and TransportatiQn Committee.
_..______...___.___..______.~~_,_____..~._H_.._._
CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 17th, 2006 meeting, the Land Use and
Transportation Committee:
1) Approved the policy framework and provided direction to staff to prepare a draft ordinance consistent with
said policies,
2) Forwarded policy framework to May 2nd City Council Consent Agenda, and
3) Requested combining the staff proposed three part presentation approach into two with the draft ordinance and
implementation plan on the May IS\ 2006 LUTC agenda.
___________.____..__.___.____~__._._________H________
PROPOSED MOTION: "I move to approve staff recommended policy framework and direct staff to prepare a draft
ordinance consistent with said policy framework."
~~ - .-
CITY MANAGER APPROVAL:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
D APPROVED COUNCIL BILL #
D DENIED 1 ST reading
U TABLEDillEFERRED/NO ACTION Enactment reading
] MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
REVISED - 05/1012001
CITY OF FEDERALW A Y
MEMORANDUM
DATE: April 17th, 2006
TO: Land Use and Transportation committ~
VIA: Derek Matheson, Interim City Manager ~
FROM: Cary M. Roe, P.E., Public Works Director
Rick Perez, P.E., City Traffic Engineer (tj>
SUBJECT: Transportation Concurrency Policy Framework
POLICY QUESTION:
Should the City Council direct staff to prepare a Transportation Concurrency ordinance consistent with policy
direction provided herein?
BACKGROUND:
Introduction
The Growth Management Act requires the City to adopt a transportation concurrency ordinance. Specifically
RCW 36.70A.070(6)(b) reads:
"After adoption of the comprehensive plan by jurisdictions required to plan or who choose to plan under RCW
36.70A.040, local jurisdictions must adopt and enforce ordinances which prohibit development approval if the
development causes the le,::el of service on a locally owned transportation facility to decline below the standards
developed in the transportation element of the comprehensive plan, unless transportation improvements or
strategies to accommodate the impacts of development are made concurrent with the development. These
strategies may include increased public transportation service, ride sharing programs, demand management, and
other transportation systems management strategies. For the purpose of this subsection (6) "concurrent with the
development" shall mean that improvements or strategies are in place at the time of development, or that a
financial commitment is in place to complete the improvements or strategies within six years."
Historically, staff has used SEP A as a tool to require construction of required improvements to meet the adopted
level of service standards as a condition of approval of the development, or if the required improvements are
currently listed on the adopted Transportation Improvement Plan, a developer may pay a percentage of the
estimated cost of improvements commensurate with the increase in traffic generated by the proposed
development.
As staff undertook the task of developing a concurrency ordinance, it was originally thought that this would be a
relatively simple exercise of codifying current practice. However, upon further review, it was determined that
there are a significant number of policy choices to be made. Guidance is provided by the State, in the form of
WAC 365-195-835 and staff has also reviewed the concurrency ordinances adopted by 20 other jurisdictions, as
well as a series of reports developed by PSRC that critique a variety of such ordinances around the region to
highlight what works well and potential legislative changes at the state level.
Because of the complexity of the subject, staff proposes to present this topic in three separate meetings, as
follows:
1. This staff report outlines a recommended policy framework used to guide the development of code
language.
2. A second staff report would present the draft code language that would implement the policy
framework.
3. A third staff report would present the administrative procedures and resources necessary to
implement the code language.
The following is an outline of the relevant policy issues inherent to the topic, options, and the staff
recommendation.
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 2
[. Purpose
Require denial of development approval if adequate transportation facilities are not available to serve
the development.
A. Options
There are none.
II. Monitoring
A suggestion in the WAC is to identify how monitoring will take place. This would consist of updating
traffic count data and the travel demand model to track new development both within and outside the
City, roadway improvements, and calibrating the model to current traffic counts.
A. Options
Only a few agencies identify this in their codes. Some say monitoring will occur. Some
agencies also generate an annual report that feeds into the TIP. Intervals for updating the
travel demand model may be specified, with one year being the most common.
B. Recommendation
Staff proposes to identify that a monitoring process occurs, that we would update the
model biannually, that we would be responsible for traffic count data collection, and that
part of the permit fees will fund the count program.
IlL Allocation of Capacity
A suggestion in the WAC is to identify the how capacity determinations are made. Since the WAC is
not specific to transportation, it proposes a number of options that are not always useful, such as
calculating how much capacity is available. Since roadway capacity analysis includes a number of
var,iables that change throughout the day in a non-linear fashion, most transportation capacity analyses
simply compare levels of service with and without the development proposed under typical peak hour
conditions.
A. Options
Most ~gencies are requiring the traditional Transportation Impact Analysis format of
calculating capacity with and without the development. Those with more esoteric LOS
standards, such as travel time standards, are silent.
B. Recommendation
Staff proposes to continue using our current comparison of capacity with and without the
development.
IV. Reserving Capacity for favored land uses
The WAC provides the option of identifying types of land uses that could be deemed in the public
interest and res~ng blocks of capacity for developments meeting those criteria.
A. - Options
Most agencies are using first-come, first-serve treatment. Only two agencies provide a
mechanism for reserving roadway capacity for particular uses, in both cases "family
wage" manufacturing jobs.
B. Recommendation
Staff proposes a first-come, first-serve application for capacity. Problems inherent in
reserving capacity are that it wonld require a determination of where such a land use
could locate and its trip generation and distribution characteristics. Having such
preferences codified would reduce flexibility in administration and potentially stifle
desired development in other locations that need the same capacity improvements.
V. Response to Inadequacy
Clearly the RCW requires denial if adequate capacity does not exist. It also suggests that mitigation
could. be conditioned, construction deferred until adequate capacity exists, or the developer submits a
downsized proposal.
I -------
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 3
A. Options
1. Most agencies have expanded the number of options provided in the WAC. Most
of the orientation is around providing mitigation, many including specific
language for encouraging latecomer's agreements.
2. One option provided in the WAC that is rarely used is an opportunity to revise the
LOS standard; an exception is from a city that uses travel time on specific
corridors as its LOS standard. Since revising the LOS standard requires a
Comprehensive Plan amendmen4 this doesn't seem very practical.
3. One idea used by a couple cities is a waiting list option, whereby developments
could be on a waiting list for capacity when it becomes available for
improvements. One problem with this concept is that one would also have to
reserve existing capacity at non-failing intersections in order to assure that it
would still be available when the constraint that made a development fail is
resolved. Other developments could be blocked from proceeding when adequate
capacity exists for them because of a larger project. Conversely, a larger project
could be held up indefinitely by subsequent failures at other locations if the
capacity is not reserved.
4. Another idea was to allow "deferred review" for multi-phase projects that
promised to bring themselves into compliance at a later date. This might be of
short-term benefit for economic development when a capacity constraint beyond
the agency's ability to resolve (like widening a bridge in another jurisdiction), but
enforcement after a development is constructed could be problematic, particularly
if the development is not performing financially to expectations.
5. Most agencies describe appeal procedures in this part of their codes. Most of these
have an administrative appeal to resolve differences of opinion on how the
analyses were conducted. If that is exhausted, the next appeal level is before a
Hearings Examiner. Of note, following a challenge to King County's concurrency
process on the Sammamish plateau, King County's code now limits the ability to
appeal the procedural aspects of a concurrency decision to the public hearing
adopting the County's annual concurrency report.
B. Recommendation
Staff proposes to offer the following options:
1. Acceptance of staffs proposed mitigation;
2. Modification of the proposal to withinavaUable capacity;
3. Denial;
4. Appeal. The appeal wo~ld first be administrative (essentially an applicant-
provided traffic analysis that contests the staff determination), and then, if
necessary, before the Hearings Examiner in conjunction with the larger land use
process.
VL Form, Timing, and Duration
This involves the process of applying for a concurrency permit.
A. Options
1. Most agencies describe in their code that a concurrency application form will be
developed by the director. Some codes specify the information necessary for the
permit application.
2. How long a concurrency permit is good for varies significantly. The most common
treatment is that a permit is good for as long as the underlying development
permit application is alive. Some agencies specify that they are good for a limited
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 4
amount of time (typically 1 year) and can be extended once or twice for 6 months
each.
The disadvantage to indefinite timeframes is that it doesn't penalize those that
take extended periods of time to respond to comments, at the expense of those that
applied after but respond to comments more expeditiously. On the other hand,
some. delays can be outside of the applicant's control, such as when permits are
necessary from outside agencies such as WSDOT, Fish & Wildlife, etc. Secondly,
tracking permit durations, extensions, and notice Qf permit expirations would add
to the administrative workload.
B. Recommendation
In the interest of not having to make applicants reapply if their project is delayed and
minimize administrative workload, the staff proposal is that a concurrency permit would
remain valid for the duration of the development review process. This is consistent with
current practice and does not create a new "timeclock" to be monitored.
VII. Interagency Coordination
This is an issue that PSRC criticized extensively. Little data is shared, and few interlocals agreements
have been negotiated to address this.
A. Options
About half the codes authorize interlocal agreements to address llevelopment impacts
outside of the reviewing jurisdiction. A couple codes state that they will honor
concurrency determinations on annexed property, although one took the opposite
approach on annexations and stated that the city's concurrency determinations would be
expected to be supported by the County.
B. Recommendation
Staff proposes that interlocal agreements be allowed and add the provision that mitigation
payments to other agencies would not reduce mitigation payments to the City.
VIII. Integration with SEPA
A. Options
Some agencies don't address this at all; some merely mention that concurrency decisions
are categoricaUy exempt from SEP A. Only a couple attempt to address how their
concurrency process is coordinated with SEP A.
B. Recommendation
Since we have Comprehensive Plan language that addresses the issue, this language is
proposed for inclusion. From Pages 111-103 and 104:
"While concurrency requirements are similar in many ways to the requirements of the
State Environmental Protection Act (SEP A), there are some important differences, as follows:
. Concurrency requirements are more demanding; if they are not met, denial of the
project is mandated.
. Concurrency is based on a Level-of Service (LOS) standard; SEP A has no specific
standard as its basis.
. Concurrency requirements only apply to capacity issues; SEP A requirements apply to
all environmental impacts of a project, including transportation safety.
. Concurrency has timing rights related to development; SEP A does not.
'Therefore, concurrency does not replace SEP A, but rather becomes an integral part of a
comprehensive program that relates private and public commitments to improving the entire
transportation system. SEP A will focus primarily on site impacts that could result in additional
transportation requirements in specific instances (particularly access to the site or impacts in the
immediate vicinity that could not have been anticipated in the overall transportation investment
--~------
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 5
strategy for the system). Concurrency conclusions in the FWCP do not excuse projects from
SEP A review. However, they do address major system infrastructure issues that must be
properly administered under both SEP A and the GMA."
IX. Peak Hours Used
Which peak hours should be used in a concurrency analysis?
A. Options
Most agencies use the evening peak hour only. Some base concurrency decisions on daily
traffic volumes. A couple agencies also look at morning peak hours. In all cases,
mitigation needs for other peak hours are addressed in SEP A. Although it may be
possible to apply our LOS standard outside of merely the evening peak hour, to apply
concurrency to other peaks may require the ability and resources to model them in the
travel demand model, essentially doubling the modeling workload for every additional
peak hour analyzed. Compounding the modeling effort, trip generation data is not
available for all land uses for all peak hours.
B. Recommendation
Staff proposes to apply concurrency to only the evening peak hour. However, since staff
would also have the majority of the data and tools necessary to conduct impact analyses
for other peak hours, staff also proposes to provide these services to address capacity-
related SEP A impacts during other peak hours. This would reduce development costs for
most types of developments.
X Trip Threshold
At what level of trip generation should a development be required to apply for a concurrency permit?
A. Options
1. A few agencies use a minimum size of development to trigger concurrency review
and have a lower threshold for number of trips impacting a link or intersection.
Most merely use size of development. Thresholds vary from 1 to 20 trips, although
a couple agencies also use a threshold of percent increase in traffic on a link.
Almost all add the trips of developments that do not need a concurrency permit to
the pipeline.
2. The cost to track developments that would fall under the need to analyze
intersections off-site could be significant. A nominal fee may be appropriate to
provide tllis tracking.
B. Recommendation
.Staff proposes to exempt only developments that generate no net new trips for
concnrrencyanalysis. "Net new trips" is the difference between trips generated by the
existing development and the proposed development.
XI. Vesting of Existing Trips
Should trips generated by existing land uses be credited against trips generated by redevelopment?
A. Options
Most agencies give credit for existing trips, but some do not. The city's past practice has
been to provide credit only on those properties that have undergone SEP A analysis with
the expectation that, prior to the implementation of SEP A (about 1973), no analysis of
mitigation needs would have occurred, whereas at least some SEP A determination would
have concluded either that there was no impact from the development, or mitigation
conditions would have been implemented.
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 6
B. Recommendation
Staff proposes to provide credit only on those properties that have nndergone SEP A
analysis.
XIL LOS Standard
The City's adopted LOS standard is contained in Comprehensive Plan Policy TP16:
"The City's LOS standard shall be E. This is defined herein as a volume/capacity ratio less than 1.00 in
accordance with Highway Capacity Manual (2000) operational analysis procedures. At signalized
intersections, the analysis shall be conducted using a 120-second cycle length and level of service E is
defmed as less than 80 seconds of delay per vehicle. Where transit or HOV facilities are provided, the
LOS shall be measured by average delay and volume/capacity ratio per person rather than per vehicle.
This standard shall be used to identify concurrency needs and mitigation of development impacts. For
long-range transportation planning and concurrency analysis, a volume/capacity ratio of 0.90 or greater
will be used to identify locations for the more detailed operational analysis."
A. Options
About half the agencies include their LOS standard in their code.
B. Recommendation
Staff recommends to refer to the Comprehensive Plan rather than state the LOS standard
in the code, since this would require a code revision in the event that the LOS standard
was amended in the Comprehensive Plan.
XIIL Road system definition
A. Options
The few agencies that identify this are typically applying concurrency only to agency-
owned arterials. The PSRC was critical of the lack of definition of whether state-owned ,
facilities are covered by concurrency ordinances. RCW clearly exempts ffighways of
Statewide Significance, but the status of the remainder of the state highway system is left'
undefined.
B. Recommendation
Staff proposes that any intersection that could eventually warrant a traffic signal be
monitored for concurrency, which could potentially include minor collectors where they
intersect any higher classification street. Given the state's inability to provide significant
funding for anything beyond the freeway mainlines, concurrency should also apply to all
state highway intersections, inclnding freeway ramp terminals, but not to freeway
mainline.
XlV. Testing without land use application
A. Options
Several agencies explicitly allow an applicant to run a concnrrency test withont submitting
a land use application. In all cases, the results are not binding and the trips are not
reserved, so it becomes a sort of feasibility study.
B. Recommendation
Staff proposes to allow this. However, we should charge a lesser amount for concurrency
review for any subsequent submittal that reflects the ability to nse any information
previously generated. In trying to think through this, it would appear that this may be
feasible for smaller projects that would not alter trip assignment of other developments
that submitted between a first and second round, as long as the remaining backgronnd
data do not change (new volume data or new base year in EMME/2). Rather than specify
this in code, we can discuss this in conjunction with the fee strncture.
Staffinvites the Committee to provide any policy direction before staff finalizes a draft ordinance.
-- -------
April 17th, 2006
Land Use and Transportation Committee
Transportation Concurrency Policy Framework
Page 7
COMMITTEE RECOMMENDA nON:
Prepare a draft ordinance consistent with the above staff recommendation to the May I, 2006 Land Use and
Transportation Committee meeting.
cc:
-----
COUNCIL MEETING DATE: May 2, 2006 ITEM #: 6-a
____._ ____.._____.__._____R._.~ -_.~-~ _._......_~ .------
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMCAST CABLE FRANCmSE RENEWAL
POLICY QUESTION: Should the City renew the cable TV franchise with Comcast based on the draft terms and
conditions contained in the attached ordinance and side letterl?
COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: April 25, 2006
CATEGORY:
0 Consent ~ Ordinance ~ Public pearing
D City Council Business D Resolution D Other
STAFF REpORT By: Iwen Wang, Management Services Director DEPT: Management Services -
_'R".'_..____R______R._ .____._...._. ._...__..._.._.___....R_._..._._.__....._..__..__.__.._...____._._..__.____..._.__..__..___
A IT ACHMENTS:
. Staff Report (Attachment A)
. Draft Franchise Ordinance and Exhibits (Attachment B)
. Draft Side Letter Dated April 10, 2006 (Attachment C)
OPTIONS CONSIDERED:
1. Approve the draft Franchise Ordinance/Agreement in substance and place the ordinance for public
hearing/first reading on May 2, 2006.
2. Direct staff to prepare an ordinance extending the current franchise and negotiate specific changes to
_____ the draft a€.;!eement. _ ._____.._____,___.____..............______.____'_...R_______.___.
STAFF RECOMMENDATION: St oving Option 1.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ---lW-
Conumttee
COMMITTEE RECOMMENDATION: Forward Option 1 to the May 2, 2006 City Council Agenda for public hearing
and a "90 pass" recomme ation.
ember
PROPOSED COUNCIL MOTION: HI move approval of the draft Franchise Ordinance/Agreement in substance
and place the ordinance on the May 16, 2006 Council Agenda for second reading/enactment. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1ST Teading
0 T ABLEDIDEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
I To maintain consistency among its numerous franchises, Comeast frequently uses side letters as a way to cover certain non.standard tenns agreed to by
both parties.
A Federal Way
CITY OF FEDERAL WAY
STAFF REPORT
ATrACHMENTA
Date: April 19, 2006
To: Finance, Human Services and Regional Affai~omm0
From: Iwen Wang, Management Services Director ~
Via: Derek Matheson, Interim City Manage~
Subject: Comcast cable Franchise Renewal
BACKGROUND
As set out in the FCC guidelines, the City and Comcast agreed to enter into an informal renewal process in the
fall of 2004. In preparation for the negotiation, the City conducted a community needs assessment; inspected
the physical plant/system to identify any deficiencies; and collected and compiled comparisons of all major
Comcast franchise agreements in Washington in recent years. Based on the data collected from these
processes, the City drafted the opening proposal and forwarded it to Comcast in December of 2004. The City
received Comcast's first counter proposal in March 2005 and has been engaged in the renewal discussion
since.
This renewal has taken longer, and has been more contentious at times, primarily due to the changes in the
political and competitive environment for cable television operators. Since the Telecommunications Act of 1996
and emerging broadband communications, there have been many anticipations of an extensive rewrite of the
FCC rules governing the cable industry that would address the future direction of the technology. There have
been numerous attempts at the federal level to pass something, and some believe that new legislation under
the current administration is imminent. Most of the proposed legislation reduces local franchise authority and
gives more authority to the FCC including a proposal of a "national franchise" to replace the many local
franchises.
On the competition side, Comcast has historically managed their rates closely to compete with satellite
television services. The ability to now provide broadband internet services (both data and internet phones)
has allowed cable. operators to generate revenues from video, internet, and phone services using the same
fiber infrastructure. This change has enticed some local telcos (e.g. Verizon) to expand/upgrade their systems
to allow them to offer video services (most already offer data). These land-line based services would be in
direct competition with Comcast, and in Comcast's perspective, dramatically change their competitive
environment (end their monopoly status) and could seriously affect their market share and revenue.
With situations continuing to evolve, particulClrly during the latter part of our negotiation, we found It
increasingly difficult to get everything the City wanted. In the end, we believe this is a fair and reasonable
franchise for both sides.
KEY PROVISIONS AND HIGHLIGHTS
1. ONE FRANCHISE
As staff had previously recommended to Council, this franchise combines and synchronizes the two
different franchises we had with two different operators into one. The operators are still two
different legal entities but both are subsidiaries of Comcast Inc., Philadelphia.
2. FIVE-YEAR TERM WITH AUTOMATIC FIVE-YEAR EXTENSION AT COM CAST'S CHOICE
The City initially proposed the five-year term. Toward the end of negotiations, the staff pushed
hard to increase the length of the term to protect the City from the potential "national franchise".
FHSRAC 4/25/06
D.2
------ ---
However, because Comcast had already committed to the. five year . term, it was too late to
change.
Under the draft agreement, unless Comcast notifies the City in writing 12 months prior to the end
of initial term to not renew, the Franchise will be automatically renewed and Comcast will be
required to fulfill its capital contribution commitment at the beginning of the second term as
described below.
3. FRANCHISE FEES - 5010 OF GROSS REVENUES
The new franchise preserves the 5% franchise fee and changes the remittance frequency from
quarterly to monthly.
4. STANDARDIZATION OF SENIOR/DISABLED DISCOUNT AT 300/0 OF BASIC nER
(LIMITED SERVICE)
This discount amounts to around $4.50 per month per eligible subscriber and is the standard
discount Comcast provides in all their recent settlements (e.g. Seattle in February 06, and Spokane
in November 05).
Subscribers in the southern portion of the City currently receive a 20% discount if they subscribe
to limited Service (around $15/mo) or Basic Service (around $45/mo). Comcast has agreed to
grandfather those currently receiving the 20% discount on Basic Service as long as they continue
their subscriptions and meet eligibility tests.
5. CUSTOMER SERVICE CENTER VS. PAYMENT CENTER
A Customer Service Center is typically staffed by Comcast to address a multitude of customer
services needs, including the location to pick up and drop off equipment. A Payment Center is
typically a contracted location with banks, grocery stores, or other neighborhood convenience
stores to accept customer payments and equipment returns but will not be trained to provide
additional services. Comcast has requested that the City change the minimum reqUirement from a
. Customer Service Center to a Payment Center.
In general the usage rates of Customer Service Centers throughout the country are in decline.
Today's customers are requesting alternative methods for equipment delivery and returns (e.g.
direct shipment and postage prepaid return boxes). Therefore, Comcast proposes that City allow
them to make their decision based on actual customer needs in the future.
Spedfically, Comcast agrees to continue the Customer Service Center during the initial five-year
term. However, if continuation of the Customer Service Center no longer makes business sense,
they would instead maintain a Payment Center in Federal Way. Before implementing any changes,
Comcast will provide such evidence and proposal and provide the City an opportunity to conduct a
public hearing to determine the community impact.
6. CONSTRUCTION AND RIGHT OF WAY MANAGEMENT
The City agrees to allow Comcast to utilize an annual blanket permit for routine and emergency
maintenance currently available to all utilities. Permits are still required for all work other than
routine and emergency maintenance.
Comcast is required to relocate/underground their lines at their expense. This includes requiring
Comcast to pay their proportional share of design/construction costs related to the common trench.
Currently, the City pays for the common trench. Utilities, including Comcast, only pay for their
direct cost related to pipes/equipment/vaults.
7. I-NET AND PEG (PUBLIC EDUCATION AND GOVERNMENT)
Comcast is to provide $300,000 at the beginning of each of the five-year terms. Of the $300k,
$200k is restricted for PEG caDital and $100k unrestricted can be used for PEG operation. Comcast
will assess 354 per subscriber per month during the entire term to recover the $200k lump sum
FHSRAC 4/25/06
0-3
--
contribution (approximately 2.25 years) anq then directly remit future collections to the City for 1-
Net and PEG equipment (restricted for capital).
The aty can designate programs on three PEG Access channels: Public (77), Education (26 or 28)
and Government (21). Currently the Public Channel (77) carries signals/programs broadcasted
from the Seattle public access studio located in North Seattle. Another possibility is participating in
the puget Sound Access in Kent. Auburn, Burien, Kent, Renton, SeaTac, and Tukwila are current
members of the studio and their residents can become members (membership fee required) and
use the facility to produce and air their programs.
8. I-NET MAINTENANCE
The City entered into the I-Net Agreement with AT&T in 2000 to construct the private network for
government purpose. The network provided the City with a fast and reliable communication
system while eliminating expensive communication links between various City facilities. The
agreement provides that Comcast may bill the City for all maintenance and repairs associated with
I-Net fiber, although to date . they have not billed such costs to the City due to their oversight.
Most recent I-Net agreements are on a managed network basis (Vancouver); no I-Net (Spokane);
a fixed per strand mile cost of $500/yr (Kent); or on a time/material basis.
The new franchise limits the billable I-Net costs to actual repairs only and only when Comcast is
repairing the I-Net fibers that are separated from those of Comcast in different sheath. Now that
Comcast is aware of this provision it is possible they will try to recover applicable costs In the
future.
9. INSURANCE AND BOND
Insurance coverage amounts of $5 million for commerdal general liability, $3 million in automobile
coverage, and $1 million employer's liability. Worker's Compen~tion coverage is consistent with'
State law.
A $250,000 Performance Bond for the term of Franchise covers all work and any construction
below $100,000. For construction exceeding $100,000 Q)mcast will provide additional bonds at
120% of value of work consistent with City Code.
10. COMMUNITY SERVICES
Since their acquisition of AT&T Cable, Comcast has placed more focus in their community service
efforts. Locally, Comcast was one of the key sponso~ of the Chamber's Youth Advancing
Leadership Program. Another service they do is to provide public service announcements
(Comcast Local Edition) for cities on CNN Headline News (channel 45). They typically invite
elected officials and community leaders to talk about news in the communities that are not
otherwise known. They produce these messages at their Puyallup studio at their cost. Typically a
message is played throughout the day for two weeks.
Another service Comcast would provide is an annual insert or message with their bills. The mailing
will only reach City residents who subscribe to Comcast services (currently 21,500 households in
Federal Way), but again, they would pay for the cost of printing and mailing the insert.
11. BROADCASTING CITY PROGRAMS IN PAA NOT ADDRESSED IN THE AGREEMENT
Comcast will not consider this request and the City has no way to enforce it due to a lack of
jurisdiction. There are a number of cities in King County interested in doing the same. Perhaps
the Suburban Cities Association could be the venue for the cities to address this collectively with
King County who does have the jurisdiction in these areas.
FHSRAC 4/25/06
. D-4
--------- --------------------
Attachment B
FEDERAL WAY - COMCAST CABLE FRANCmSE",~ENT
ORDWANCENO. 41~~
,4t~wE~fi'"
AN ORDWANCE OF THE CITY COUNCIL OF THE CITa:?'t'1
WAY, W ASHWGTON, GRANTWG A NON-EXCLUS~~'r: .'~',
COMCAST OF PUGET SOUND, WC. AND cOMc.t\IIilF W' r,,; .
IV, WC. TO OCCUpy RIGHTS-OF-WAY OFi!H~.F FED. .
~ ~~1i;?%\ ; ,
WAY; W ASHWGTON, WITHIN THE SPECIFI ....' , ...~(3gSE ARE"
THE PURPOSES OF OPERATWG AND MA . "..' '";_~A CABLE
COMMUNICATIONS SYSTEM, AND sm., . FOR~ONDITIONS
ACCOMPANYWGTHEGRANTOFF.[ .. ,~:;}. .
WHEREAS, on August 6, 1995, .,~;0" ~~'G.~reinafter, "City")
granted a non-exclusive cable franchise to Tete-Vue Syst{l'.,. .'. ..~i~~,;,ilfi~~!P Cable and said
il#~",...,....:.. . .........'c~'~~'
franchise was subsequentlytransferre4,.Ja,~,,~.t ofPuget s~~ri~tf:ll,~i,i"xtended, and will
.~!!ii1""l\Ii4:iij;Th'B"!i;..t~-- ~ ..'d'~'
. .. ~~1t "",~~}~~It'_~" ')it~fJf'.
expire at Inldmght on May 31,2006; ';<~",;;:l~ii~lllt_,i\j'. 8i;7
",:'''~~fr~~~~ji<1
WHEREAS, on March 2 t';~e~'6~fi:T~t . cable franchise to
~}~lli;,_
TCI of Auburn and said franchise was subse<flfSl)~" Comcast of Washington IV,
Inc., and extended,'~ ., t midnight ~~~,' 3 2006; and
'\~1r, .
..,
. et S9~n ,~. and Comcast of Washington IV, Inc.
'2*fl~l~ ~
" '''',:'~IiSf its current cable television franchise; and
l!j;wl'~~~
as re~.oo Grantee's performance under the prior
\ the prior Franchises' terms, has identified the future
, 'City and its citizens, has considered the financial,
'-ons of Grantee, and has determined whether Grantee's plans for
hereinafter set forth; and
ORD # , Page 1
WHEREAS, the public has had adequate notice and opportunity to comment on
Grantee's proposal to provide Cable Service within the City; and
WHEREAS, the City has a legitimate and necessary regulatory role in ensuring
the availability of Cable Service, high technical capability and reliability of Cable Systems in its
jurisdiction, the availability oflocal programming (including educational and Governmental
Access programming), quality customer service, and management.of City Rights-of-Way; and
WHEREAS, diversity in Cable Service and local and non-local. programming is
an import~nt policy goal and the Grantee's Cable System should offer a wide range of
programming services; and
WHEREAS, flexibility to respond to changes in technology, Subscriber i~terests
and competitive factors within the Cable Service market is an essential characteristic of this
Franchise and both the City and the Grantee stress maximum Cable System "flexibility to take
advantage o( new technology to benefit Subscribers and citizens as such technology becomes
available; and
WHEREAS, the City is authorized by applicable federal law to grant one or more
non-exclusive Franchises to construct, operate and maintain a Cable Television System within
the boundaries of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
TIlls Cable Television Franchise is entered into in Federal Way, Washington, this
day of , , by and between Comcast of Puget Sound, Inc., a corporation, and
Comeast of Washington IV, Inc., a corporation, and the City of Federal Way, Washington, a
municipal corporation. City and Grantee are sometimes referred to as the "parties."
ORD# , Page 2
- - -----~-------
TABLE OF CONTENTS
SECTION 1. D EFINmON S ............................................................................................................ .................. 1
SECTION 2. GRANT OF FRANCmSE......... ..... ....................... ... ........... ......... ..................................... ....... ..... 9
2:1 Grant. ....................... ........ ....... ............ ........ ...... ........... .... ..... .... ........ ........ ................. .......... ....... 9
2.2 Use of Rights-of- Way...... ......... ....... ..................... .... ........, ................ ...... ....... ....... ...... ..........10
2.3 Term. ........... ........ .............. .................... ........ ........ ....... ............................................. .... ...... ......11
2.4 Effective Date. ....... ......... ........ ................................................... ........ ...................... ........ ....... 12
2.5 Franchise Non-Exclusive ........ .... ........ .......................... ........... .............. ......... ...... .............. 12
2.6 Grant of Other Franchises ................................. ..................................................................13
2.7 Familiarity with Franchise. ..... ......... .............. ..... ........... ........... ............. ....... ............ .........13
2.8 Effect of Acceptance ............................... ......... .......... ........ ............ .......................................13
2.9 Police Powers ..... .... .................... ..... .................... ............... ............. ...... ........ .......... ........... .... J 3
2.10 Renewal............. .......... .... ....... ................ ...... ................ ....... ........ ......... ...... .............. .... ............ 14
2.11 Service Area.... .......... ........................... .......... ........ ..... ............. ......... ............. ......... .... ............. 14
2.12 Annexation. .............. .... ....... ........ ............ ..... ...... ....... ............. ........ ..... .... ........................ .........14
SECTION 3. FRANCIllSE FEE AND FINANCIAL CONTROLS ..................................................................14
3.1 Franchise Fee........ ................. ........ ......... .......... ........ ...... .............. ..... ...... .... ...................... ....14
3.2 Payments and Reports.... ..................................................... ........ .........................................14
3.3 Acceptance of Payment. ........ ............. ........... ,.. .... .............. ............................. ........ .............15
3.4 Annual Franchise Fee Reports ..........................................................................................15
3.5 Audits. ....................................................................................................................................... 15
3.6 Financial Records ................ ...... .................. ....... ....... ........ ...... ................... ......... ....... ..........16
3.7 Interest on Late Payments. ..................................................................................................16
3.8 Additional Commitments Not Franchise Fees ..............................................................16
3.9 Payment on Termination............ ..:.. ...... ................. ...... ...... .... ......... ........... ..... .... .... ......... ...16
3.10 Duty to Cooperate ................ "'7' ...... ................ ........... ........... .......... ......... ..... ............ ...........17
SECTION 4. ADMlNISTRA TION AND REGULA nON ................................................................................17
4.1 General Provisions ..... .................. ....... ........ ..... ..... ...... .... ...... ........... ........... .............. ...........17
4.2 Changes in Law.... ........... ..... ........ .... ......... ......... .......... .................. .............. ....... .... ......... ......17
4.3 Rates and Charges ....... ...... ....... ....... .................. ...... ... ...... ............. .............. .........................17
4.4 Rate Discrimination... ....... ... ................ ......... ...... ........... ...... .... ......... ................... ............. ....18
ORD# , Page i
4.5 Filing of Rates and Charges...............................................................................................18
4.6 Late Fees..... ..... ...... ........... ...... ........ ..... .............. ........ ...................... ......... ......... ........ .... .... ......19
4.7 Time Limits Strictly Construed. ................................................ .........................................19
SECTION 5. FINANCIAL AND INSURANCE REQlJIR.EMENTS .................................................................19
5.1 Indemnffication .............. ........ ............................ ............. ....... ..................... .... ....................... 19
5.2 Insurance Requirements. .....................................................,................................................20
5.3 Performance Bond................................................................................................................. 22
SECTION 6. CUSToMER S ER VICE..... ......................................................................................................... 23
6.1 Subscriber Contracts... .......... ................... ..... ............... ..... ...... ...... ..... ................. ......... ........23
6.2 Subscriber Privacy... ......................... ..... ........ ............. ......... ...... ........ ........ ..... ...... ...... ... ....... 23
6.3 Payment Center...... ..... ............ ........ ...... ......................................... ..... ............ ....... ........ ........23
6.4 Telephone Answering Standards....................................................................................... 23
6.5 Service Calls, Installations, and Outages. .....................................................................24
6.6 Notice Requirements.. ............ ........ .... ........ ........ ... ..... ..... ....... ........ ... ..... .... .... ...... ........... ......26
6.7 Special Notice Procedures........ ....... ......... ..... ..................... ....... ........ .......... .... ...... .............26
6.8 Billing.............................. ................................................................ .......................................... 2 7
6.9 Rate Discounts. .... ....... .......... ..... ..... ......... ........ ...... .......... ....... ................. ....... ............ ...........28
SECTION?. REpORTS AND RECORDS ...................................... ..... ............. ... ................. .......... ........ ......... 28
7.1 Open Records....... .'. .................... ......................... ....... ........................... ...... ........... ........ ........28
7.2 Proprietary and Confidential Records ............................................................................ 29
7.3 . File for Public Inspection.......... ... .... ....... ..... ............. ...... ..... .................... ...... ..................... 30
7.4 Records Available...... ...... ............ ..... ......... ....... .......... ........ .......... .... .............. ...... .... ..... ........30
7.5 Annual Reports.. .......................... ....... ....... ..... ......... ........... ......... ......... ................ ............ ......31
7.6 Submittal of Documents .....:......... .... .................. .... ....... .......... ........ ........... .... ....... ........ .......31
7.7 False Statements ............. ..................... ............... ............... ...... ..... ............................ ..... ........32
7.8 Penalties for Noncompliance ...... ....... ........................... ..... ..... .......... ...... .......... ................. 32
7.9 Report Expense............ ........ ............. ........... ........ .... .................... ........ ... ...... ........... ...:...........32
SECTION 8. PROGRAMMING AND CHANNEL CAPACITY ......................................................................32
8.1 Required Programming Categories .......... ........................ ......... ........... ......... .................. 32
8.2 Obscenity......................................................................................... .......... ............................... 32
8.3 Parental Control Device.... ................................... ................ ......................... ...... ........ ........ 33
ORD# , Page ii
8.4 Connection to Public Facilities ............................................... ......... .................................33
8.5 Continuity of Service....... .......... ....... ............... .......... ............ ........ ..... ......... ....... ...... ............34
SECTION 9. PUBLIC, EDUCATIONAL AND GOVERNMENTAL ACCESS...............................................34
9.1 PEG Capital Support. ... ........... ............ ......... ...... ............ .... .......... .................. .... ...... ........... 34
9.2 Access Reporting... ...................... ............... ........... .... ............................ ...................... .......... 35
9.3 Managemeni and Control of Access Channels. ............................................................35
9.4 Access Channels ............. ...... ............... ............. ......... ........ ..... ............ ........ ........... ...... .... ...... 35
9.5 Changes in Technology.. ....... ............ ..................... ..... .......... ............ ...... ........ ...... ...... .........37
9.6 Access Channels on Basic Service. ..................................................................................37
9.7 Access Channel Location/Relocation and Bill Insertions. ........................................37
9.8 Return Lines. ..... ...... ". ............... ............. .... ............. .n..... ..................... ..................... ........ ...... 38
9.9 Technical Quality .... .... .... ............ .............. ........ ........ ............... .............................. ...... ......... 38
9.10 Access Channel Interconnections ......... .... ..... ...... .............. .............. ............ ..... ................ 38
SECTION 10. RIGHT ~OF- WAY AND CONSlRUCTION STANDARDS.........................................................39
.
10.1 Permitting ................................................................................................................................39
10.2 Cons tructio n............................................. ...,........................................................................... 41
10.4 Maintenance and W orkmansh ip.. ................. .................... ... ._........ ................ ........... .........44
10.5 Repair and Restoration of Rights-of-Way and City-Owned Property.................... 45
10.6 Location of Facilities...... ...... ......................................................... ...... ............ ...... ..... .......... 46
10.7 Relocation ... ....... ............................ ...... ........ ........... ............. ...... ....... .................. ......... ..... .......46
10.8 Under grounding of Cable ........................................._......................................................... 47
10.9 Trimming of Trees and Shrubbery ........... ......................................................................... 48
10.10 Use of Poles .............................................................................................................................48
10.11 Stop Work.. ................ ........ ................ .......... ......... .......................... ... ........ ............ ...................49
10.12 Work of Contractors and Subcontractors.......................................................................49
10.13 Acquisition ofF acUities. .... ......... ..... ............... .... ......... ....... ................................... ..... ....... 50
10.14 Reservation of City Rights-of- Way Use Rights .............................................................50
10.15 Discontinuing Use of Facilities ......................................................................................... 50
10.16 Street Vacation ....................................................................................................................... 51
SECTION 11. CABLE SYSTEM DESIGN AND CAPACITY ..........................................................................51
11.1 Equal and Uniform Service...... ...... ................ ..... ... ...... ....... ................. .......... :.......... ......... 51
ORD# , Page iii
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------ -- --------- -~---------
11.2 Cable System Vpgrade.. ............... ... ............................. .... ........... ......... ......... ............... ........ 51
11.3 Technical Peiformance..... ..................... ......... ..... ....... ........... ........ .................. ........ ............51
11.4. Inspection ofF aci lities.. ....... ........ ........................... ............. ...... ......... ........ .............. ........... 52
11.5 Cable System Peiformance Testing. ..... ...... ....................... ...... ................................ ........ 52
SECTION 12. INSTIIUTlONAL NETWORK ......... ........... ..... ..... ........ ..... ...................... ............................... ...53
12.1 I-Net History .. ............. ............................ ............ ............. ...... ......~......... .......... ........... ............ 53
12.2 I -Net. Use........ ........... ........ ..... ....... ..... ...... ...... ........ .......... ................... ........ ..................... ........ 54
12.3 I-Net Terms and Conditions ..... ............. .............. ...... ...... ........... ..... ........ ...... ..... .......... ...... 54
SECTION 13. SERVICE AVAILABILITY. ............ .............. ......... .......... ........................................................... 54
13.1 Service Request.......... ...... ....... ....... ............... ........................ .......... ..... .................. ................54
13.2 Service Extensions.... ....... ....... ............ ..... .... ...... ......... .................... ........... .......... ........ ... ....... 54
13.3 Standard of Service ........ .............. ........ ......... ...... ..... ...... ........ ............ ........ ....... .......... ._.........55
SECTION 14. STANDBY POWER AND EMERGENCY ALERT SYSlEM ................................................... 55
14.1 Standby Power..... ... ................ ........ ....... ....... .... .... ........... ..... ..... ..... ...... ... ....... ....... ........ ......... 55
14.2 Emergency Alert Service (EAS) Capability. ..................................................................56
SECTION 15. ENFORCEMENT; TERMINATION OF FRANcmSE. .............................................................. 56
15.1 Informal Dispute Resolution ........... ....... ...... ...... ......... .... ..... ........... ...... .......... ............... .... 56
15.2 Procedure for Remedying Franchise Violations .......................................................... 56
15.3 Alternative Remedies ....... ...... ...... ........ .... ..... ..... ............ ...... ....... ........ ........... ... ....... .............58
15.4 Assessment of Liquidated Damages. ................................................................................ 59
15.5 Revocation.... ............ ............. .......... ..... ....................... .................. ........ ............. ..................... 61
15.6 Removal.................................. .................................................................................................. 63
15.7 Non-Enforcement by City ............. ....................... ..... .... .............. ..... ............ ....... ..... ............ 63
15.8 Bankruptcy Procedures.. ...... ..... ............. ......... .... ..... ..... ......... ........... ..................... .............. 64
,
SECTION 16. ABANDONMENT ... ............... .................................... ............................ .................................... 64
16.1 Effict of Abandonment.............................. ............ ... .... .......................... ....... ....................... 64
16.2 What Constitutes Abandonment ................ .... ............. ...................... ........... .... .................. 64
SECTION 17. TR.ANSFER OF OWNERSlIIP OR CONlR.OL.......................................................................... 65
SECTION 18. FRANC~E REVIEW................ ...... ........................ .............................. ................................... 67
18.1 Peiformance Evaluation. ... ......:......................... .......... ....... ..... ................... ....... ....... ....... .... 67
18.2 Topics to be Addressed at Peiformance Reviews......................................:.................. 68
ORD# , Page iv
SECTION 19. MISCELLANEOUS PROVISIONS... ... ........................ ........ ................ ... ... ................. ................69
19.1 Equal Employment Opportunity Requirements ............................................................ 69
19.2 Notices. ..... ........ ..................... ...... ........................................... ....... .... ................. ...... ................ 69
19.3 Costs to be Borne by Grantee ............................................................................................ 70
19.4 Binding Effict ...................... ......... ........ ........ ..... ...... ...... ...... ................................ ...... ......... ~... 70
19.5 Authority to Amend.. ...... .... ................. ..................... ..... .... .......... ............ ......... .,................... 70
19.6 Venue... .............. ..... ........... ..... .._............ .... .......... ... ........... ....... ...... ............... ......... ..... ...... ......... 70
19.7 Governing Law............. ......... .................................. ......... .... ........ ............ ...... ................. ....... 70
19.8 Guarantee ..... ............. .... ........ ...... ....... ............. ........... .......... ... ...... ...... ........ ......... ........ ........... 70
19.9 Captions.. ............ ............... ..... ....... ........... ............. ...... .... ......................:.................. ............... 70
19.10 Construction of Franchise .................................................................................................. 70
19.11 No Joint Venture .......................... .......................................................................................... 70
19.12 W aiver ............................................................................. .......................................................... 71
19.13. Severability........ ........... ....... ......... .................. ........ ............................ ... ................ ................. 71
19.14 Entire Agreement ................................................................................................................... 71
19.15 Compliance with Federal, State, and Local Laws ....................................................... 71
19.16. Force Majeure. ....................................................................................................................... 71
SECTION 20. RA TIFICA TION.......................................................................................................................... 72
SECTION 21. EFFECTIVE DATE .. ......... ............. ........... .............. .......... ........ .............. ................................... 72
EXHIBIT A - ACCEPT ANCE ..................................................................................................................... 73
EXHIB IT B - CITY BOND FORM............ ............................. ....... .......... ...................................... ............: 74
EXHIBIT C - INSTITUTIONAL NETWORK AGREEMENT ......................................................... 77
ORD# , Page v
Section 1. Def"mitions
For all purposes of this Franchise, the following terms, phrases, and words have the
following meanings. When not inconsistent with the context, words used in the present te~e
include the future, words in the plural include the singular, and words in the singular include the
plural. Words not defined have their common and ordinary meaning. The word "must" is always
mandatory and not merely directory.
1.1 "Access" means the availability for Non-Commercial use by various agencies,
institutions, organizations, groups and individuals in the community including City and its
designees, of particular Channels on the Cable System to receive and distribute Video
Programming and information to Subscribers, as required under applicable law and this
Franchise, including:
(a) "Educational Access" means Access where Schools are the primary users
having editorial control over programming and services;
(b) "Governmental Access" means Access where governmental institutions or
their designees are the primary users having editorial control over programming and services;
(c) "Access" means Educational Access and Governmental Access,
collectively; and
(d) "Public Access" means Access where organizations, groups or individual
members of the general public, on a nondiscriminatory basis, are the primary users.
1.2 "Access Center" means a facility or facilities where Public, Educational, or
Governmental use signals are managed and delivered to the Grantee for downstream
transmission to Subscribers or to other Access Centers via a dedicated Connection.
ORD# , Page 1
1.3 "Access Channel" means a Channel, designated for Non-Commercial Access
purposes or otherwise made available to facilitate or transmit Access programming.
1.4 "Access Pees" means the capital contribution paid to the City by the Grantee
under Section 9.1.
1.5 "Activation" or "Activated" means the status of any part of the Cable System, in
which any Cable Services requiring use of that part is available without further installation of
Cable System equipment other than Subscriber premise equipment, whether hardware or
software.
1.6. "Affiliated Entity" or "Affiliate" when used in connection with Grantee means
any corporation, Person who owns or controls, is owned or controlled by, or is under common
ownership or control with, Grantee and its successors.
1.7 "Bad Debt" means amounts lawfully owed by a Subscriber and accrued as
revenues on the books of Grantee, but not collected after reasonable efforts by Grantee.
1.8 "Basic Service" means any Cable Service Tier that includes, at a minimum, the
re-transmission of local television Broadcast Signals and Public, Educational, and Governmental
Access Channels, or such service Tier as may be further defined by federal law .
1.9 "Broadcast Signal" means a television or radio signal transmitted over the air to a
wide geographic audience, and received by a Cable System by antenna, microwave, satellite
dishes, or any other means.
1.10 "Cable Act" means the Cable Communications Policy Act of 1984 (47 V.S.C.
...-
~52I to ~653), as amended.
1.11 "Cable Operator" means any Person or group of Persons, including Grantee, who
provides Cable Service over a Cable System and directly or through one or more Affiliates owns
ORD# , Page 2
a significant interest in such Cable System or who otherwise controls or is responsible for,
through any arrangement, the management and operation of such a Cable System.
1.12 "Cable Service" means the one-way transmission to Subscribers of Video
Programming or other programming service and Subscriber interaction, if any, that is required
for the selection or use of such Video Programming or other programming service.
1.13 "Cable System" means the Grantee's facility, consisting of a set of closed
transmission paths and associated signal generation, reception and control equipment that is
designed to provide Cable Service which includes Video Programming and which is provided to
multiple Subscribers within a community, but such term does not include (1) a facility that serves
only to retransmit the television signals of one or more television broadcast stations; (2) a facility
that serves Subscribers without using any public Right-of-Way; (3) a facility of a common
carrier which is subject, in whole or in part~ to the provisions of Title II ofthe federal
Communications Act (47 U.S.C. ~ 201 et seq.), except that such facility will be considered a
Cable System (other than for purposes of Section 621(c) (47 U.S.C. ~ 541 (c)) to the extent such
facility is used in the transmission of Video Programming directly to Subscribers, unless the use
is solely to provide interactive on-demand services; (4) an open video system that complies with
federal statutes; or (5) any facilities of any electric utility used solely for operating its electric
utility systems
1.14 "Channel" means a portion of the frequency band capable of carrying a Video
Programniing service or combination of Vid~ Programming services, whether by analog or
digital signal.
1.15 "City" means the City of Federal, Way, Washington, a municipal corporation of
'the State of Washington.
ORD# , Page 3
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1.16 "Complaint" means a Subscriber contact with the Grantee to express a grievance
or dissatisfaction concerning Cable Service. For purposes of enforcement of this Franchise by
the City, Complaints do not include matters not within the scope of the Franchise. A Complaint
may be verbal or in writing, but need not include initial contacts where an issue is promptly
resolved to the Subscriber's satisfaction. Nothing in this definition prohibits the City from
communicating with Subscribers concerning Grantee's services.
1.17 "Connection" with regard to Connections to public buildings, means installation
of Fiber Optic or coaxial cable or other system-related facilities through the outer wall of the
building.
1.18 "Designated Access Provider" means the entity or entities designated by the City
to manage or co-manage Public, Educational or Governmental Access Channels and facilities.
The City may be a Designated Access Provider.
1.19 "Designated Distributor" means an entity authorized by the City to distribute
Access programming.
1.20 "Downstream Channel" means a Channel capable of carrying a transmission from
the Headend to remote points on the Cable System or to Interconnection points on the Cable
System.
1.21 "Dwelling Unit" means any residential building, or a portion thereof, that has
independent living facilities, including provisions for cooking, sanitation and sleeping, designed
for residential occupancy and includes "household" as that term is used in the federal Cable Act,
47 U.S.C. ~ 521, et seq. Buildings containing more than one set of facilities for cooking are
multiple unit buildings unless the additional facilities are clearly accessory.
ORD# , Page 4
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1.22 "Expanded Basic Service" means the Tier of optional Video Programming
services not included in the Basic Service and excluding premium or pay-per-view services.
1.23 "FCC" means the Federal Communications Commission or its successor.
1.24 "Fiber Optic" means a transmission medium of optical fiber cable, along with all
associated equipment capable of carrying Cable Services or Institutional Network service by
means of electric light-waves. \
1.25 "Franchise" means this document and any amendments and modifications thereto
:
executed between City and Grantee that contains specific provisions granting authorization and
the contractual and regulatory agreement between the parties.
1.26 "Franchise Area" means the area within the jurisdictional boundaries of the City,
including any areas annexed by City during the term ofthis Franchise.
1.27 "Franchise Fee" includes any tax, fee or assessment of any kind imposed by the
City on the Grantee or Subscribers, or both solely because of their status as such. Franchise Fee
does not include:
(a) Any tax, fee, or assessment of general applicability;
(b) Capital costs which are required by the Franchise to be incurred by the
Grantee for Public, Educational, or Governmental Access facilities, including the support
required in Section 9.1;
(c) Requirements or charges incidental to the awarding or enforcing of the
Franchise, including payments of bonds, security funds, insurance, indemnification, penalties, or
liquidated damages.
1.28 "Grantee" means Comcast of Com cast ofPuget Sound, Inc., and Comcast of
Washington IV, Inc., and its successors.
.ORD# , Page 5
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1.29 "Gross Revenues" means all amounts derived, consistent with federal and State
law, either by the Grantee from the operation of Grantee's Cable System to provide Cable
Services within the Franchise Area, or by any Affiliate only to the extent such amounts are
derived from the operation of Grantee's Cable System to provide Cable Services within the
Franchise Area Gross Revenues includes, without limitation, amounts for Basic Cable service,
tiers of service and premium services, audio services, Subscriber installations, disconnection,
.
reconnection, change-in-service fees, late fees, administrative fees, revenues received from
programmers for carriage of programming on the Cable System, leased access, advertising,
equipment rentals and sales, commissions on sales from home shopping channels, and all other
revenues derived from the operation of Grantee's Cable System to provide Cable Services within
the Service-Area. Revenues not directly attributable to specific customers (such as advertising
revenue and home shopping commissions) will be allocated to systems and jurisdictions on a per
Subscriber basis measured in a consistent manner from period to period. Gross Revenues will
not be net of: (1) any operating.expense; (2) any accrual, including without limitation, any
accrual for commissions; or (3) any other expenditure, regardless of whether such expense,
accrual, or expenditure reflects a cash payment. Gross Revenues, however, will not be double
counted. Revenues of both Grantee and an Affiliate that represent a transfer of funds bet\yeen
Grantee and the Affiliate, and that would otherwise constitute Gross Revenues of both the
Grantee and Affiliate, will be counted only once for purposes of determining Gross Reyenues.
Similarly, operating expenses of the Grantee which are payable from Grantee's revenues to an
Affiliate and which may otherwise constitute revenue of the Affiliate, will not constitute
/
additional Gross Revenues for the purpose of this Franchise. Gross Revenues will include
amounts earned by an Affiliate only to the extent that Grantee could have earned such types of
ORD# , Page 6
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revenue in connection with the operation of Grantee's Cable System to provide Cable Services
within the Service Area and recorded such types of revenue in its books and records directly, but
for the existence of Affiliates. Gross Revenues will not include (i) to the extent consistent with
GAAP, Bad Debt; provided, however, that all or part of any such Bad Debt that is written off but
subsequently collected will be included in Gross Revenues in the period collected; or (ii) any
taxes on services furnished by the Grantee which are imposed directly on any Subscriber or user
by the State, City, or other governmental unit and which are collected. by the Grantee on behalf
of said governmental unit. The franchise fee is not such a tax. The City acknowledges that
Grantee shall maintain its books and records in accordance with GAAP and subject to applicable
laws.
1.30 "Headend" or "Hub" means Grantee's facilities for signal reception and
dissemination on its Cable System, including cable, antennas, wires, satellite dishes, monitors,
lasers, switchers, modulators, processors for Broadcast Signals, and all other related equipment
and facilities.
1.31 "Institutional Network" or "I-Net" means that part of the Cable System facilities
or capacity owned by the Grantee, designed for Non-Commercial use by non-residential
Subscribers including communications to, from, and among government agencies, Schools,
libraries, and other public agencies.
1.32 "Leased Access Channel" means any Channel or portion of a Channel
commercially available for programming in accordance with Section 612 of the Cable Act.
1.33 "Non-Commercial" means, in the context of Access Channels, that particular
products and services are not promoted or sold. This teon will not be interpreted to prohibit an
Access Channel operator or programmer from soliciting and receiving financial support to
ORD# , Page 7
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produce and transmit Video Programming on an Access Channel, or from acknowledging a
contribution, in the manner of the Corporation for Public Broadcasting. In the context of an
Institutional Network, Non-Commercial means private network communications from and
among government agencies, Schools, libraries, and other public agencies and excludes any
other actions, such as the leasing or reselling Institutional Network capacity to a third party for
any purpose.
1.34 "Normal Business Hours" means those hours during which most similar
businesses in the community are open to serve customers.
1.35 ''Normal Operating Conditions" means those service conditions that are within the
control of the Grantee. Those conditions do not include natural disasters, civil disturbances,
power outages, telephone network outages, and severe or unusual weather conditions.
Conditions ordinarily within the control of the Grantee include, but are not limited to, special
promotions, rate increases, and maintenance or upgrade ofthe Cable System.
1.36 "Pay Service" or "Premium Service" means Video Programming or other
programming service choices (such as movie Channels or pay-per-view programs) offered to
Subscribers on a per-Channel, per-program, or per-event basis.
1.37 "Person" means an individual, partnership, association, joint-stock company,
trust, corporation, or governmental entity.
1.38 "Rights-of-Way" means land acquired or dedicated for public Streets or roads,
highways, avenues, lanes, alleys, bridges, sidewalks, including easements and rights to similar
public property located within the Franchise Area.
ORD# , Page 8
1.39 "School" means any State-accredited educational institution including, for
example, primary and secondary Schools (K-12), cOlleges and universities, and excluding home
schools, residential facilities, and prison/jail populations.
1.40 "Service Interruption" means the loss of picture or sound on one or more cable
Channels.
1.41 "Service Tier" means a category of Cable Service or other services provided by
the Grantee and for which the Grantee charges a separate rate.
1.42 "State" means the State of Washington.
1.43 "Street" means Rights-of-Way.
1.44 "Subscriber" means any Person who receives Ca:ble Services provided by Grantee
by means of the Cable System and whose premises are lawfully activated to receive Cable
Service from Grantee's Cable System.
1.45 "Upstream Channel" means carrying a transmission to the Headend from remote
points on the Cable System.
1.46 "Video prognimming" means programming provided by, or generally considered
comparable to programming provided by a television broadcast station or cable programmer.
Section 2. Grant of Franchise
2.1 Grant.
(a) City grants to Grantee a non-exclusive and revocable authorization to
make reasonable and lawful use of the Rights-of-Way within the Franchise Area to construct,
operate, maintain, reconstruct and upgrade the Cable System for the purpose of providing Cable
Services, subject to the terms and conditions of this Franchise and applicable law. This
ORD# , Page 9
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Franchise constitutes both a right and an obligation to provide the Cable Services and fulfill the
obligations required by this Franchise.
(b) Grantee has the right to operate its Cable System using City Rights-of-
Way within the Franchise Area in compliance with all City construction codes and regulations.
This Franchise does not waive the requirements of any other City ordinances to the extent that
they do not materially limit the benefits or expand the obligations of Grantee under this
Franchise. The Grantee specifically agrees to comply with all generally applicable City
ordinances. If there is a conflict between the provisions of another City ordinance and this
Franchise, the specific provisions of this Franchise prevail. Grantee has the right to challenge
any City ordinance or decision that conflicts with its rights under this Franchise.
(c) Grantee guarantees that any Affiliate of the Grantee involved in offering
of Cable Service in the Franchise Area, or in the management or operation of the Cable System .
in the Franchise Area will also comply with the terms and conditions of this Franchise.
(d) Grantee receives no rights by implication.
(e) This Franchise conveys limited rights and interests only in the Rights-of-
Way in which the City has legal interests. It is not a warranty of title or other legal interest in
any Rights-of-Way. It does not provide Grantee with any interest in any particular location
within the Rights-of-Way. It does not confer rights other than as expressly provided in this
Franchise.
2.2 Use of Rights-of-Way.
(a) Subject to the terms and conditions of this Franchise and applicable
Grantor regulations, Grantee may erect, install, construct, repair, replace, reconstruct, and retain
in, on, over, under, upon, across, and along the Rights-of-Way within the Franchise Area, such
ORD# , Page 10
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wires, cables (both coaxial and Fiber Optic), conductors, ducts, conduit, vaults, m"anholes,
amplifiers, appliances, pedestals, attachments and other property and equipment as are necessary
and connected with the operation ofa Cable System for the provision of Cable Services within
the Franchise Area.
(b) Grantee must install Cable System facilities in a manner that minimizes
interference with the use of the Rights-of-Way by others, including others that may be installing
communications facilities. City may require that Cable System facilities be installed at a
particular time, at a specific place or in a particular manner as a condition of access to a
particular right-of-way. City may deny access if Grantee is not willing to comply with City's
requirements. City may remove, or require removal of, any facility that is not installed in
compliance with the requirements established by City, or which is installed without prior City
approval of the time, place or manner of installation and charge Grantee for all the costs
associated with removal. Grantee agrees when economically and technically feasible, as
mutually determined by the City and the Grantee, to cooperate with others to minimize adverse
impacts on the Rights-of-Way through joint trenching and other arrangements. Grantee must pay
all costs associated with any requirement of City in the exercise of its police powers to move its
Cable System located in the Right-of-Way.
2.3 Term. The initial term ofthis Franchise and all its rights, privileges; obligations
and restrictions shall be five (5) years from the effective date of the Franchise, with an automatic
five (5) year extension, including fulfillment of the additional PEG capital support stipulated in
Section 9.1. Should Grantee not wish to accept the Franchise extension, Grantee shall give City
written notice at least twelve (12) months in advance ofthe erid ofthe initial term. Such notice
ORD# , Page 11
will not be given for the purpose of renegotiating the terms of this Franchise during the extension
and such renegotiation will not occur.
2.4 Effective Date.
(a) This Franchise and its rights, privileges, and the contractual relationship it
establishes take effect from the effective date"ofthis Franchise as specified in this section.
(b) This Franchise and its terms and provisions must be unconditionally
accepted by the Grantee by the submission of a written instrument, in substantially the form
attached as Exhibit A, executed and sworn to by a corporate officer of the Grantee before a
Notary Public, and filed with the City within sixty (60) days after the City's passage and
approval of this Franchise. Such instrument shall evidence the unconditional acceptance ofthis
Franchise and the promise to comply with and abide by all its provisions, terms, and conditions.
(c) The grant of this Franchise has no effect on the Grantee's duty under the
prior Franchise or any ordinance or agreement ofthe parties in effect prior to the effective date
ofthis Franchise to indemnify or insure the City against acts and omissions occurring during the
period that the prior Franchise was in effect. Nor does it have any effect upon liability to pay all
Franchise Fees that were due and owed under prior Franchises and ordinances.
2.5 Franchise Non-Exclusive. This Franchise is non-exclusive and is subject to all
prior rights, interests, agreements, permits, easements or licenses granted by City to any Person
to use any property, Rights-of-Way, easement, right, interest, or license for any purpose. This
includes the right of City to use same for any purpose it deems fit, including the same or similar
purposes allowed Grantee. Subject to Section 2.6, City may at any time grant authorization to
use the Rights-of-Way for any purpose not incompatible with Grantee's authority under this
Franchise and for such additional Franchises for Cable Systems as City deems appropriate.
ORD# , Page 12
2.6 Grant of Other Franchises. If City enters into a Franchise, permit, license,
authorization or any other agreement with any other Person or entity to enter into the City's
Rights-of-Way or Streets to construct or operate a Cable System or provide Cable Service to any
part of the Franchise Area, the terms and conditions will not, taken together as a whole; be
materially either more favorable or less burdensome than those of this Franchise, in order that
one operator not be granted an unfair competitive advantage over another, and to provide all
parties equal protection under the law.
2.7 Familiarity with Franchise. The Grantee acknowledges and warrants by
acceptance of the rights, privileges and agreement granted that it has carefully read and fully
comprehends the terms and conditions ofthis Franchise. Grantee accepts all reasonable risks of
the meaning of the provisions, terms and conditions. Grantee further acknowledges that it has
fully studied and considered the requirements and provisions of this Franchise, and finds they are
commercially practicable and consistent with all local, State and federal laws and regulations
currently in effect, including the Cable Act.
2.8 Effect of Acceptance. By accepting this Franchise, the Grantee: (1)
acknowledges and accepts the City's legal right to issue and enforce the Franchise; (2) agrees
that it will not oppose the City's lawful intervention in any legal or regulatory proceeding
affecting the Cabl~ System; (3) accepts and agrees to comply with all provisions of this
Franchise; and (4) agrees that the Franchise was granted under processes and procedures
consistent with applicable law, and that it will not raise any claim to the contrary.
2.9 Police Powers. Grantee's rights are subject to the police powers of City to adopt
and enforce ordinances necessary to the safety, health and welfare ofthe public. Grantee alP"ees
to comply with all applicable laws, ordinances and regulations adopted under the police powers
ORD# ,Page 13
of City. Any conflict between the proVisions of this Franchise and any other present or future
lawful exercise of City's police powers will be resolved in favor of the latter.
2.10 Renewal. Any renewal of this Franchise shall be governed by and comply with
the provisions of Section 626 of the Cable Act, as amended. The five (5) year extension in
Section 2.3 is not a renewal as defined herein.
2.11 Service Area. Grantee will provide the Cable Service authorized under this
Franchise throughout the Franchise Area.
2.12 Annexation. Upon the addition or annexation for any area in which Grantee or an
Affiliate owns or operates any facilities, such facilities will immediately be subject to this
franchise, unless a conflict exists based on ownership by a legal entity other than Grantee. In the
event of such conflict, all parties will meet to resolve in good faith. All administrative changes
related to the annexation, including, but not limited to payment of franchise fees, billing,
reporting, and recordkeeping, will be made by Grantee within one hundred twenty (120) days of
the annexation or as mutually agreed upon by all parties.
Section 3. Franchise Fee and Financial Controls
3.1 Franchise Fee. As compensation for the use of City's Rights-of-Way or Streets,
Grantee will pay as a Franchise Feeto City throughout the duration of this Franchise an amount
equal to five percent (5%) of Gr~tee's Gross R~venu~s. Accrual of such Franchise Fee begiIis
on the effective date of this Franchise. Disputes concerning the provisions of this Section will be
resolved under.the dispute resolution procedures in Section 15.
3.2 Payments and Reports. Grantee's Franchise Fee payments to City will be
computed at the end of each month and shall be due and payable for the preceding month no later
than 30 (thirty) days after the last day of the preceding month. Each payment must be
ORD# , Page 14
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accompanied by a written report to Grantor, verified by Grantee and in. a form reasonably
acceptable to Grantor. ,
3.3 Acceptance of Payment. Acceptance of any payment will not be construed as an
accord by City that the amount paid is the correct amount. Acceptance of any payment will not
be construed as a release of any claim City may have for further or additional sums payable, or
for the performance of any other obligation of Grantee.
3.4 Annual Franchise Fee Reports. Grantee must, no later than one hWldred twenty
(120) days after the end of each calendar year, furnish to City an audited statement stating the
total amount of Gross Revenues and all payments, deductions, and computations for the period
covered by the payments.
3.5 Audits. On an annual basis, no more frequently than every twelve (12) months,
and with thirty (30) days' prior written notice, City has the right to annually conduct an
independent audit of Grantee's records related to this Franchise and to re-compute any amounts
payable under this Franchise. Grantee must cooperate in ~aking all relevant records available
upon request as allowed under Section 7 of this Franchise. City will in good faith attempt to
complete each audit within six (6) months. The audit period will not be longer than the previous
three (3) years unless City has infonnation relating to previous years that raises doubt as to the
accuracy of previous payments, but in which case the audit period may be no longer than six (6)
years. Any additional amounts due to City as a result of the audit must be paid within 60 (sixty)
days following written notice to the Grantee that includes a copy of the audit findings. If the
audit shows that Franchise Fees were underpaid by three percent (3%) or more in a calendar
year, Grantee must pay the first $25,000 ofthe total cost of the audit. Disputes concerning the
ORD# , Page 15
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provisions of this Section will be resolved under the dispute resolution procedures in Section
15.1.
3.6 Financial Records. Grantee will meet with City upon request to review Grantee's _
method of record-keeping, financial reporting, the computing of Franchise Fee obligations and
other procedures. This obligation applies to all information and understanding the City deems
necessary for reviewing reports and records consistent with Section 7 of this Franchise.
3.7 Interest on Late Payments. If a Franchise Fee payment or other sum is not
received by the City on or before the due date, or is underpaid, the Grantee must pay in addition
to the payment, or sum due, interest from the due date at a rate of twelve percent (12%) per
annum.
3.8 Additional Commitments Not Franchise Fees. No term or condition in this
Franchise will in any way modify or affect Grantee's obligation to pay Franchise Fees, consistent
with fedetallaw. The total sum of Franchise Fee payments and additional commitments in this
Franchise may total more than five percent (5%) of Grantee's Gross Revenues in any twelve (12)
month period. Grantee agrees that the additional commitments are not Franchise Fees, nor .will
they be offset or credited against any Franchise Fee payments due to City. They do not represent
an increase in Franchis~ Fees to be passed through to Subscribers under any federal law. Access
Fees are not Franchise Fees and will not be offset against Franchise Fees.
3.9 Payment on Termination. If this Franchise terminates for any reason, Grantee
must file. with City within one hundred twenty (120) .calendar days of the date of the termination
a financial statement certified by an independent certified public accountant showing the Gross
Revenues received by Grantee since the end of the previous period for which Franchise Fees
were paid. Within sixty (60) days ofthe filing ofthat statement with the City, Grantee must pay
ORD# , Page 16 .........
any unpaid amounts. If Grantee fails to satisfy its remaining financial obligations required by
this Franchise, City may use the funds available in security provided by the Grantee to satisfy
those obligations.
3.10 Duty to Cooperate. City agrees to exercise prompt and diligent efforts to verify
- whether billing addresses are in or outside the Franchise Area upon the written request of
Grantee.
Section 4. Administration and ReS!ulation
4.1 General Provisions. City has the power and right to administer and enforce the
requirements of this Franchise, in accordance with the requirements of applicable law, including
the Cable Act. City may delegate administrative responsibilities to any agent in its sole
discretion and will provide notice to Grantee on any such delegation.
4.2 Changes in Law. The Grantee and City are entitled to all rights and are bound by
all applicable changes in local, State, and federal law that occur subsequent to the effective date
of this Franchise. However, if such changes in law substantially reduce Franchise Fees, modify
Grantee's I-Net obligations, reduce Franchise AcceSS support, or authorize any facilities-based
entity to provide Cable Services or comparable video programming within the franchise area
without a franchise granted by the City, the City and Grantee agree at the request of either party
to enter into good faith negotiations for up to six (6) months to resolve the issues. If resolution is
not reached within this period, and the period is not extended by mutual agreement, the extension
term of this Franchise will be reduced by three (3) years and the parties will commence the
renewal process in accordance with the Cable Act.
4.3 Rates and Char&es. All Grantee rates and charges related to or regarding Cable
Services are subject to regulation by City to the full extent authorized by applicable law.
ORD# , Page 17
4.4 Rate Discrimination. AU Grantee rates and charges must be published (in the
form of a publicly-available rate card), made available to the public, and must be non-
discriminatory as to all Persons of similar classes, under similar circumstances and conditions.
Grantee must apply its rates in accordance with governing law. Grantee must permit Subscribers
to make any in-residence connections the Subscriber chooses without additional charge and
without penalizing the Subscriber. However, if any in-home connection requires service from
Grantee due to signal quality, signal leakage or other factors, caused by improper installation of
such in-home wiring or faulty materials of such in-home wiring, the Subscriber may be charged
appropriate service charges by Grantee. This does not prohibit:
(a) The temporary reduction or waiving of rates or charges in conjunction
with valid promotional campaigns;
(b) The offering of reasonable discounts to senior citizens and/or
economically disadvantaged citizens;
(c) The offering of bulk discounts for multiple Dwelling Units.
4.5 Filing of Rates and Charges.
(a) Throughout the term of this Franchise, Grantee must provide every six (6)
months, and upon request, an updated rate card to the City detailing applicable rates and charges
for Cable Services provided under this Franchise. This does not require Grantee to file rates and
charges under temporary reductions or waivers of rates and charges in conJunction with
promotional campaigns.
(b) Upon request, Grantee will provide a complete schedule of current rates
and charges for all Leased Access Channels, or portions of such Channels, provided by Grantee
and the terms and conditions for lease established by the Grantee.
ORD# , Page 18
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4.6 Late Fees. If the Grantee assesses any kind of penalty fee for late payment, such
fee will comply with applicable law.
4.7 Time Limits Strictly Construed. Whenever this Franchise sets forth a time for any
act to be performed by Grantee, such time is of the essence, and any failure of Grantee to
perform within that time allows the City to initiate the enforcement procedures ofthis Franchise.
Section 5. Financial and Insurance Reouirements
5.1 Indemnification.
(a) General Indemnification. Grantee must, at its own cost and expense,
indemnify, hold harmless, and defend City and its officers, officials, boards, commissions,
authorized agents and employees against any. action or claim for injury, damage, loss, liability,
cost or expense, including court and appeal costs and attorneys' fees and expenses, arising from
any casualty or accident to Person or property. This includes without limitation copyright
infringement, defamation, and all other damages in any way arising out of, or by reason of, any
construction, excavation, operation, maintenance, reconstruction, or any other act done under this
Franchise, by or for Grantee, its agents, or its employees, or by reason of any neglect or omission
of Grantee its agents or its employees. Grantee will consult and cooperate with the City while
. conducting its defense of the City.
(b) Duty to Give Notice and Tender Defense. If a claim or action arises, City
or any other indemnified party will tender the defense of the claim to Grantee and the defense
will be at Grantee's expense. City may participate in the defense of a claim. Grantee may not
agree to any settlement of claims affecting City without City's written approval. The City will
give the Grantee timely written notice of any claim or of the commencement of any action, suit
or other proceeding covered by the inderimity in this section. City will cooperate fully.
ORD# , Page 19
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(c) Non-waiver. The fact that Grantee carries out any activities under this
Franchise through independent contractors does not constitute an avoidance of or defense to
Grantee's duty of defense and ind~mnification under thiS'Section.
(d) If separate representation to fully protect the interests of both parties is
necessary, such as a conflict of interest between the City and the Grantee, Grantee will pay
expenses incurred by the City in defending itself. The.City's expenses include all out-of-pocket
expenses, such as consultants' fees.
5.2 Insurance Requirements.
(a) General Requirement. Grantee must have adequate insurance during the
entire term of this Franchise to protect the City against claims for injuries to Persons or damages
to property which in any way relate to, arise from or are connected with this Franchise, or
involv~ Grantee, i~ agents, representatives, contractors, subcontractors and their employees.
(b) Initial Insurance Limits. Grantee must keep insurance in effect in
accordance with the minimum insurance limits set by the City from time to time. The Grantee
must obtain policies for the following initial minimum insurance limits:
(1) Commercial General Liability: $5,000,000 combined single limit
per occurrence for bodily injury, personal injury and property damage, and for those policies
with aggregate limits, a $5,000,000 aggregate.
(2) Automobile Liability: $3,000,000 combined single limit per
person for bodily injury and property damage and $5,000,000 aggregate in anyone (1) accident
or occurrence;
(3) Employer's Liability: $1,000,000; and
(4) Worker's Compensation coverag~ consistent with State law.
ORD# , Page 20
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(c) Endorsements.
(1) All policies must contain, or be endorsed so that:
(i) The City is designated as additional insured;
(ii) As it relates to this Franchise, the Grantee's insurance
coverage is the primary insurance with respect to the City, its officers, officials, boards,
commissions, employees and duly authorized agents. Any insurance or self-insurance
maintained by the City, its officers, officials, boards, commissions, employees and.agents will be
in excess of the Grantee's insurance and will not contribute to it; and
(iii) Grantee's insurance must apply separately to each insured
against whom a claim is made or lawsuit is brought, except with respect to the limits of the
insurer's liability.
(2) The insurance must provide that it may not be cancelled or
materially altered so as to be out of compliance with the requirements of this section without 30
days' written notice first being given to City.
(d) Acceptability of Insurers. The insurance obtained by Grantee must be
placed with insurers with an A.M. Best's rating of no less than "A" and authorized to transact
business within the State.
(e) Verification of Coverage. The Grantee must furnish the City with
certificates of insurance or a copy of the page of the policy reflecting blanket additional insured
status. The certificates for each insurance policy are to be signed by a Person authorized by that
insurer to bind coverage on its behalf. The certificates for each insurance policy are to be on
standard forms or such forms as are consistent with standard industry practices, and are to be
received by the City prior to the commencement of activities associated with this Franchise.
ORD# , Page 21
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5.3 Performance Bond.
(a) Within sixty (60) days of the Effective Date of this Franchise, Grantee will
provide a performance bond to the City, in the total sum of $250,000.00 which will remain in
effect for the term of this Franchise and which shall be in the form attached hereto as Exhibit B.
The performance bond is to ensure the faithful performance of Grantee's obligations under the
Franchise including the payment by the Grantee of any penalties, claims, liens, fees, or taxes due
the City which arise by reason ofthe operation, maintenance, or construction of the Cable
System within the Franchise Area, except as otherwise provided herein. In the event Grantee
undertakes construction, the cost of which exceeds $100,000, the City shall have the option of
requesting the Grantee provide and maintain, at its sole cost and expense, an additional
performance bond. The amount of the bond shall be one-hundred twenty percent (120%) ofthe
cost of the work or improvements covered by the bond based on estimated costs immediately
following the expiration of the bond. Grantee will pay all premiums or other costs associated
with maintaining the bond. The City may reduce the amount ofthe performance bond consistent
with Grantee's performance of its responsibilities under this Franchise and applicable law.
(b) The performance bond will be from a major financial institution or surety.
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The performance bond will not require the consent of the Grantee prior to the collection by the
City of any amounts covered by the performance bond. The City will provide to Grantee
reasonable written notice and opportunity to cure any alleged non-compliance of any provision
of the Franchise or any penalties, claims, liens, fees or taxes due the City.
(c) If the Franchise is terminated, or upon expiration or transfer of the
Franchise, the City will return the original bond or sign the necessary documentation to release
ORD# , Page 22
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the bond promptly if Grantee does not have any unexpired obligations and does not owe funds to
the City or is not ~n default of a material provision of the Franchise.
Section 6. Customer Service
City and Grantee recognize the importance of customer service in the grant of this
Franchise. Grantee agrees to comply with all of the provisions in this Franchise, with FCC
Customer Service Standards as they may be amended, and with any customer service rules
adopted by City.
6.1 Subscriber Contracts. Grantee will not enter into a contract with any Subscriber
that is.in any way inconsistent with the terms of this Franchise.
6.2 Subscriber Privacy. Grantee will comply with privacy rights of Subscribers in
accordance with applicable law.
6.3 Payment Center. 'Throughout the Franchise term, the Grantee must maintain, at a
minimum, one payment center located in the Franchise Area It must be open during Normal
Business Hours to allow Subscribers to return Subscriber equipment and to pay bills.
6.4 Telephone Answering Standards.
(a) Trained company representatives will be available to respond to telephone
inquiries during Normal Business Hours. Outside Normal Business Hours, the access line may
be answered by a service or an automated response system, including an answering machine. A
trained company representative must respond to inquiries that are received by Grantee's
answering service or automated response system before the end of the next business day.
(b) Under Normal Operating Conditions, telephone answer time by a
customer representative including wait time, must not exceed thirty (30) seconds from when the
connection is made. If the call needs to be transferred, transfer time must not exceed thirty (30)
ORD# , Page 23
seconds. These standards must be met for no less than ninety (90) percent of all calls under
Normal Operating Conditions, measured quarterly.
(c) Under Normal Operating Conditions, no more than three percent (3%) of
all callers will receive a busy signal, measured quarterly.
(d) Failure to meet these standards subjects Grantee to enforcement actions set
forth in Section 15.
6.5 Service Calls. Installations. and Outages.
(a) Service calls and response time. Under Normal Operating Conditions,
each of the following standards will be met in no fewer than ninety-five percent (95%) of
applicable events, as measured on a quarterly basis. For purposes of calculating compliance with
and determining enforcement of these standards, each request for service or installation will be
counted as one event:
(1) Installations to locations that are located within one hundred
twenty-five feet (125') of the existing distribution Cable System will be performed within seven
(7) business days after an order has been placed.
(2) Under Normal Operating Conditions, if Grantee cannot perform
Installations within the times specified above, the Grantee shall offer the Subscriber a credit
eq~al to the charge for a Standard Installation or other compensation of equal or greater value.
(3) For installations to locations that are more than one hundred
twenty-five feet (125') from the existing distribution Cable System, in accordance with Section
13.2, service must be provided within thirty (30) days ofthe date the Person requesting service
agrees to pay the charges associated with the installation. The Grantee may charge for extending
service in an area where the Grantee is required to provide service under Section 13.2.
ORD# , Page 24
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(4) The "appointment window" alternatives for installations, service
calls, and other installation activities will be either a specific time or, at maximum, a four (4)
hour time block during Normal Business Hours. The Grantee may schedule service calls and
other installation activities outside of Normal Business Hours for the express conveQience of the
customer.
(5) Grantee may not cancel an appointment with a Person after the
close of business on the business day prior to the scheduled appointment.
(6) If Grantee's representative is running late for an appointment with
a Subscriber and will not be able to kee,p the appointment as scheduled, Grantee will contact
Subscriber. The appointment will be rescheduled at a time that is convenient for the Subscri~er
and as soon as practical.
(7) Excluding conditions beyond the control of the Grantee, the
Grantee will begin working on Service Interruptions promptly and in no event later than twenty~
four (24) hours after the interruption becomes known to the Grantee. The Grantee must begin
actions to correct other service problems the next business day after notification of the service
problem.
(b) Service interruptions shall occur only during periods of minimal use of
system and shall not occur except for good cause. Under Normal Operating conditions, if after
twenty-four (24) hours service is not restored to a Subscriber, the Grantee shall provide a refund
or credit or other compensation of equal or greater value.
ORD# , Page 25
6.6 Notice ReQuirements.
(a) The Grantee will provide written information on each of the following
areas at the time of installation of serVice, at least annually to all Subscribers, and at any time
upon request:
(1) Products and services offered;
(2) Prices and options for programming services and condi~ions of
subscription to programming and other services. To apprise Subscribers ofthe charges they may
incur, Grantee must note that advertised rates are subject to additional taxes and fees;
(3) Installation and service maintenance policies;
(4) Instructions on how to use the Cable Service;
(5) Channel positions of programming carried on the Cable System;
(6) Billing and complaint procedures, including the City's address and
telephone number.
(b) Comcast shall provide copies of all such materials to the City concurrent
with their distribution to Subscribers.
(c) Failure to meet these standards subjects Grantee to enforcement action
under Section IS.
6.7 Special Notice Procedures.
(a) At any time a Person subscribes to any service, the Person must be
specifically informed whether there will be a charge to drop the service.
(b) Subscribers must be notified thirty (30) days in writing in advance o~ any
changes in rates, programming services, or Channel positions unless otherwise expressly
provided by federal law.
ORD# , Page 26
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(c) The City must be notified of any change in rates, programming services,
Channel position, or policy at least thirty (30) days in advance of such change by letter delivered
to the City. When such notification is impossible because the change is beyond the control of
Grantee or any Affiliate, the notice must be given as quickly as possible. The Grantee must make
its best efforts to submit the content of notices to Subscribers regarding such changes to the City
for review and comment at least ten (10) days prior to its printing.
(d) Failure to meet these standards subjects Grantee to enforcement action
under Section 15.
6.8 Billing.
(a) Bills will be clear, concise and understandable. Bills must be fully
itemized, including basic and Premium Service charges, and equipment charges. Bills will also
clearly delineate all activity during the billing period, including optional charges, discounts,
rebates and credits.
(b) In case of a billing dispute, the Grantee must respond to a written
complaint from a Subscriber within thirty (30) days.
(c) Refund checks will be issued promptly, but no later than either:
(1) The Subscriber's next billing cycle following resolution of the
request or thirty (30) days, whichever is earlier, or
(2) The return of the equipment supplied by the Grantee if service is
terminated.
(d) Credits for service will be issued no later than the customer's next billing
cycle following the determination that a credit is warranted.
ORD# , Page 27
(e) For purposes of billing, a request for disconnection will be effective
immediately upon the Subscriber's oral or written request. The Subscriber may not be charged
for any service provided after the request, and is entitled to refunds on any prepaid period.
(f) Subscriber bills from Grantee will include the name, address, and
telephone number designated by the City.
(g) Failure to meet these standards will subject Grantee to enforcement
actions under Section 15.
6.9 Rate Discounts.
Grantee shall offer a discount to those low income subscribers, as determined by
the City, consistent with Federal standards, for individuals permanently disabled or sixty-five
(65) years of age or older who are the legal owner or lessee/tenant of their residence. Such
discounts shall consist of a thirty percent (30%) reduction in the cost of the Basic Service tier or
the Basic Service portion of Expanded Basic Service tier.
Section 7. ReDorts and Records
7.1 Open Records. The City has the right to inspect books and records of Grantee,
which are reasonably necessary to monitor Grantee's compliance with the provisions of Cable
Services under this Franchise. Grantee may not deny City access to any of Grantee's records on
the basis that Grantee's records are under the control of any parent corporation, Affiliated entity,
or a third party. Within ten (10) days or a mutually agreeable date and. time, of receiving written
notice from the City to inspect the Grantee's books and records under this provision, the Grantee
shall accommodate the City's request at the Grantee's local business office, during normal
business hours, and without unreasonably interfering with Grantee's business operations. The
City has the right to request a copy of the books and records that are not identified as proprietary
ORD# , Page 28
or confidential as described under Section 7.2. If the requested books and records are
voluminous or identified as proprietary and confidential or for security reasons cannot be copied
or removed, then Grantee shall continue to make the books and records available at the Grantee's
local business office until the City has completed their examination.
7.2 Proprietary and Confidential Records. Grantee shall not be required to disclose
information that it reasonably deems to be proprietary or confidential in nature, nor disclose
books and records of any affiliate of Grantee that is not providing Cable ServiCe in the Franchise
Area. In the event the Grantee asserts that certain information is proprietary or confidential in
nature, the Grantee shall identify generally the information which it deems propriety and
confidential and the reasons for its confidentiality in writing to the City. Grantee shall be
required to show the documents to the appropriate City staff, but shall not be required to provide
copies of records odnformat~on it asserts are proprietary or confidential. Subject to the limits of
Washington law, the City agrees to treat any information disclosed by the Grantee as confidential
and only to disclose it to those employees, representatives, and agents of the City that have a
need to know in order to enforce this Franchise and who agree to maintain the confidentiality. of
all such information. The Grantee shall not be required to provide Subscriber information in
violation of Section 631 of the Cable Act or any other appli~able federal or state privacy law.
.
For purposes of this Section, the terms ''proprietary or confidential" include, but are not limited
to, information relating to the Cable System design, customer lists, marketing plans, financial
information unrelated to the calculation of franchise fees or rates pursuant to FCC rules, or other
information that is reasonably determined by the Grantee to be competitively sensitive. If City
receives a demand from any Person for disclosure of any information designated by Grantee as
confidential, City consistent with applicable law will advise Grantee and provide Grantee with a
ORD# , Page 29
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copy of any written request by the party demanding access to such information. If Grantee
believes that the disclosure of such documents by City would interfere with Grantee's rights
under federal or State law ~ Grantee will institute an action in the KiJlg County Superior Court to
prevent the disclosure by City of such documents. Grantee will join the Person requesting the
documents to such an action. Grantee will defend, indemnify and hold City harmless from any
claim or judgment including any penalties or costs under RCW 42.17.
7.3 File for Public Inspection. Throughout the term of this Franchise, the Grantee
will maintain a file at its business office that is available for public inspection during normal
bus~ness hours, including those documents required pursuant to the FCC's rules and regulation.
7.4 Records Available. Grantee must at all times maintain:
(a) A route map. that depicts the general location of the Cable System facilities
placed in the Right-of-Ways. The route map shall identify Cable System !acilities as aerial or
underground and is not required to depict cable types, number of cables, electronic equipment,
and service lines to individual Subscribers. The Grantee shall also provide the map, if requested,
in electronic format ofthe aerial/underground facilities in relation to the Right-of-way centerline
reference to allQw the City to add this information to City's GIS program;
(b) A copy of all FCC filings on behalf of Grantee, its parent corporations or
Affiliates that relate to the operation of the Cable System in the Franchise Area;
(c) A copy of Grantee's published rates and Channel line-up for Cable
Service in the Franchise Area;
(d) A summary report of all Complaints received and Grantee's actions in
response to those complaints in a manner consistent with the privacy rights of Subscribers.
ORD# , Page 30
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7.5 Annual Reports. Upon written request by the City, within ninety (90) days of
receipt ofthe City's request, Grantee shall submit to the City a written report, which shall
include the following information:
(a) The most recently completed annual corporate report;
(b) A gross revenue statement for the preceding year and all deductions and
computations for the period. Such statement shall be reviewed by a certified public accountant,
who may also be the chief financial officer or controller of Grantee, prior to submission to the
City;
(c) A summary of the previous year's activities regarding the development of
the Cable System, including, but not limited to, beginning and ending plant miles constructed,
any technological changes occurring in the Cable System;
(d) A summary report of all Complaints received and Grantee's actions in
response to those complaints in a manner consistent with the privacy rights of Subscribers.
7.6 Submittal of Documents. Upon written request, Grantee will provide City with
copies of any pleading, notifications, communications and documents of any kind submitted by
Grantee or its Affiliates to any federal, State, or local court, regulatory agency or other
government agency ifsuch documents relate to the operations of Grantee's Cable System within
the Franchise Area. Grantee will submit such documents to City no later than th4ty (30) days
after receipt of City's request. Grantee will not claim confidential, privileged or proprietary
rights to such documents unless under federal, State, or local law such documents have been
determined to be confidential, privileged, or proprietary by a court of competent jurisdiction, or a
federal or State agency.
ORD# , Page 31
7.7 False Statements. Any intentional false or misleading statement or representation
in any report required by this Franchise will be a material breach of this Franchise and may
subject Grantee to all remedies available to City under this Franchise or otherwise.
7.8 Penalties for Noncompliance. The ability for City to obtain records and
information from Grantee is critical to the administration of this Franchise. Therefore, Grantee's
failure to comply with the requirements of this Section may result in enforcement action as
prescribed in Section 15.
7.9 Report Expense. All reports and records required under this or any other Section
must be furnished without cost to City.
Section 8. Pro2rammiB!!:and Channel CaDacity
8.1 Required Programming Categories. Grantee will provide broad categories of
programming required in this Franchise, and under all federal, State, and local laws and
regulations. Grantee will enable provision of at least the following initial broad categories of
programming to the extent such categories are reasonably available:
(a) News, weather and information programming;
(b) Sports programming;
(c) General entertainment programming;
(d) Children, education, and family oriented programming;
(e) Arts, culture and performing arts.
(f) Science/documentary;
(g) Programming for diverse ethnic and minority interests.
8.2 Obscenity. Grantee will not transmit or permit to be transmitted over any
'- Channel subject to its editorial control any programming that is obscene.
ORD# , Page 32
8.3 Parental Control Device. Upon request by any Subscriber, Grantee will make
parental control or lockout device traps or filters available to enable a Subscriber to control
access to both the audio and video portions of any or all Channels. Grantee reserves the right to
charge the Subscriber a fee that does not exceed Grantee's actual costs.
8.4 Connection to Public Facilities.
Upon request Grantee must provi~e without charge, a standard installation and
one outlet of basic and Expanded Basic Service to public use buildings, as designated by the
City. This shall include fire station(s), police station(s), libraries, School(s), etc., but portions of
buildings housing prison/jail populations shall be excluded from this requirement. The recipient
of the service will secure any necessary right of entry. The Cable Service will not be used for
commercial purposes, and the outlets will not be located in areas open to the public excepting
one outlet to be located in a public lobby in City Hall which will be used by the public for
viewing City Council meeting broadcasts. The City will take reasonable precautions to prevent
any use ofthe Grantee's Cable System in any manner that results in inappropriate use, loss or
damage to the Cable System. The City will hold the Grantee harmless from. any and all liability
or claims arising out of the provision and use of the Cable Service required by this section. The
Grantee is not required to provide service where a non-standard installation is required unless the
City or other agency agrees to pay the incremental cost of any necessary Cable System extension
or non-standard installation. If additional outlets of Cable Service are provided to such
buildings, the building occupant will pay the usual installation and service fees. If a competing
Cable System, including a Direct Broadcast Satellite provider, is providing complimentary cable
video service, there is no obligation for Grantee to provide like services.
ORD# , Page 33
8.5 Continuity of Service.
(a) It is the right of all Subscribers to continue to receive Cable Service from
Grantee insofar as their financial and other obligations to Grantee are satisfied. Subject to the
force majeure provisions of this Franchise, Grantee will use its best efforts to ensure that all
Subscribers receive continuous, uninterrupted Cable Service regardless of the circumstances.
(b) In the event of a change in ownership, or in the event a new Cable
Operator acquires the Cable System in accordance with this Franchise, Grantee will cooperate
with City and such new Cable Operator in maintaining continuity of service to all Subscribers.
Section 9. Public. Educational and Governmental Access
9.1 PEG Capital Support.
(a) Not later than ninety (90) days from the effective date of this Franchise,
the Grantee will remit to the City:
(1) An initial capital contribution payment of $200,000. Grantee will
recover the capital contribution from Subscribers at $0.35 per month per Subscriber. When
Grantee has recovered the initial capital contribution, without discount for the time value of
money, Grantee will remit to the City on a monthly basis an amount equal to $0.35 per
Subscriber per month for the remaining initial term of the Franchise.
(2) Unrestricted technology grant of$100,000, which the Grantee will
not recover from Subscribers.
(b) On the commencement of the extension term, Grantee will remit to the
City:
(1) An additional capital contribution payment of$200,000. Grantee
will recover capital contribution from Subscribers at $0.35 per month per Subscriber, and when it
ORD# , Page 34
is fully recovered, without discount for the time value of money, Grantee will remit to the City
an amount equal to $0.35 per Subscriber per morith for the remaining life ofthe Franchise; and
(2) An unrestricted technology grant of $1 00,000, which Grantee will
not recover from Subscribers.
(c) The City agrees that all capital contribution amounts, excluding
technology grants, paid by th~ Grantee may be added to the price of Cable Services and collected
from Subscribers as "external costs," as such term is used in 47 C.F.R. ~76.922 on the date of
this Franchise.
9.2 Access Reporting. Within one-hundred twenty (120) days of Grantee's written
request, City will submit a report on the use of Access Channels and capital contribution.
Grantee may review the records of the City regarding the use of the capital contribution after a
written request is received by City.
9.3 Management and Control of Access Channels.
(a) City may authorize Designated Access Providers to control, operate, and
manage the use of all Access facilities provided by Grantee under this Franchise, including the
operation of Access Channels. The City or its designee may formulate rules for the operation of
the Access Channels consistent with this Franchise. The City may be a Designated Access
Provider.
(b) Grantee will cooperate with City in the use of the Cable System and for
the provision of Access Channels.
9.4 Access Channels.
(a) As of the effective date of this Franchise, the City is individually
programming one (1) Government Access Channel, currently available on Channel 21. Two (2)
ORD# , Page 35
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channels are available and being used for Educational and Public Access programming.
(b) Under the terms of this Franchise, the Grantee shall continue to make
available a total of three (3) Access Channels to facilitate the City's needs for Access
Programming. Notwithstanding anything to the contrary set forth herein, if City desires to
program Government, Educational, or Public Access Channels above and beyond their existing
Government Access Channel, the Grantee will implement the City's request within the existing
Access Channels currently airing the local Educational and Public Access programming.
(c) The City acknowledges that the Grantee's Cable System provides
additional benefit to the City's Access Programming needs beyond the requirements listed
above. This is accomplished through the inclusion of other regional Access programming within
the regional Channel line-up that services the Franchise Area, for example the University of
Washington TV and Community College educational programming. The Grantee will provide
the Subscribers in the Franchise Area with the other regional Access Channels, so long as the
programmers offer them for use on the Cable System.
(d) The City may partner with other neighboring communities, serviced. by the
Grantee, to use the Government, Educational, or Public Access Channels for multi-jurisdictional.
government programming.
(e) All assigned Access Channels can be used to transmit programming in any
format that is technically compatible with the Cable System, including video, audio only,
secondary audio or text (character generated) messages.
(f) Grantee will facilitate the listing of City's Government Access
programming on an interactive programming guide (such as TV GUIDE) on Tiers of service in
which it is available. This requirement will only be enforceable so long as the service is
ORD# , Page 36
available on Grantee's Cable System and City agrees to pay for all costs associated with the
service.
9.5 Changes in Technology.. If Grantee makes changes in Grantee's signal delivery
technology that directly affects the signal quality or transmission of Access programming,
Grantee will at its own expense take necessary technical steps and/or provide necessary technical .
assistance, including acquisition of all necessary equipment and full training of Access Center
personnel, to ensure that the capabilities of Access Channels are not diminished or adversely
affected by such change and shall match the standards of the rest of the Cable System.
9.6 Access Channels on Basic Service. All Access Channels provided to Subscribers
under this Franchise must be included by Grantee as a part of it Basic Service.
9.7 Access Channel LocationlRelocation and Bill Insertions.
(a) Grantee will carry City's programming on the Channel designated for
local govep.unent programming on its regional Channel line-up, currently Channel 21, so that the
City will receive the same benefits from such carriage as other jurisdictions in western
Washington. Grantee will use reasonable efforts to minimize the movement of City-designated
Access Channel assignments and maintain common Channel assignments for compatible Access
programming. Grantee will provide 90 (ninety) days notice to the City prior to any relocation of
City-designated Access Channels, and will reimburse the City for its costs incurred for any
promoting, marketing, advertising, and notice of the Channel change up to $5,000 per channel.
(b) Upon request by City, Grantee will provide City the opportunity to include
one Access Channel bill insertion and one Access Channel bill message per year. Grantee will
be responsible for the costs of printing its bill insertion or message, the cost of inserting the
ORD# , Page 37
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information into Grantee's bills, and for any incremental postage costs. .Bill insertions will
conform to Grantee's reasonable mailing requirements.
9.8 Return Lines.
(a) Grantee must at its expense continue providing, from its Headend or hub,
a fiber connection to the City Hall at 33325 8th Avenue South to enable the distribution of
Access programming to Subscribers on the Access Channel(s) within the Franchise Area.
(b) At the written request of the City, Grantee must construct and maintain
fiber-optic return lines to the designated distributor's facilities from new or relocated Designated
Access Providers delivering Public, Education, and Government Access programming for
distribution on the Cable System in the Franchise Area. Any new or relocated return line
construction costs shall be paid by the City and be completed within six (6) months after
receiving a valid purchase order or check from the City.
9.9 Technical Quality. The Grantee must maintain Access Channels at the same or
better level oftechnical quality and reliability required by this Franchise. The Grantee must
provide routine maintenance and repair and replace as necessary all Grantee's transmission
equipment. This includes fiber transmitters and receivers, Channel modulators, associated cable
and equipment required to carry a quality signal to and from the City's Designated Access
Providers; facilities and the Grantee's Headend or hub.
9.10 Access Channel Interconnections.
(a) Grantee acknowledges that it is the City's goal to further the community's
needs and interests by providing for the interconnection of Access Channels between the City
and surrounding communities. Therefore, Grantee will implement Access Channel
interconnections, at the cost of the City (such cost to be agreed upon by both parties prior to
ORD# , Page 38
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beginning of construction), and maintain existing interconnections which facilitate the sharing of
Access programming between and among the City and surrounding (geographically adjacent, but
not necessarily contiguous) communities that are served by the same Headend or hub. The City
shall have the right to use any Access programming provided to it through an interconnection
and approved for use by the interconnecting municipality. Notwithstanding anything to the
contrary, the City shall not require Grantee to interconnect with a newly authorized Cable
Operator or any facilities-based entity to provide Cable Services or comparable video
programming within the franchise area without a franchise or other similar lawful authorization
granted by the City. In those cases, the recently authorized Grantee shall be required to connect
to the City access studio(s) to receive the City's Access programming for distribution on their
Cable Sy~tem. All interconnects in place as of the effective date of this Franchise will be
maintained throughout its term. Any new interconnects will be completed and functioning
within ninety (90) days from Acceptance of the Franchise by Grantee or from date of request.
(b) Grantee will make the necessary modifications to allow the City to receive
programming from Puget Sound Access, or its successor, upon request from the City and
demonstration that City has the required permission to receive the programming. This
programming will replace programming on the City's Public Access Channel.
Section 10. Ri2ht-of- W av and Construction Standards
10.1 Permitting.
(a) Emergencies.
(1) . Emergency Blanket Permitting - The following work shall be
allowed to take place under this permit in the following situations:
ORD# , Page 39
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I
(i) FCC-defined service interruptions that require the start of
corrective action in less than twenty-four (24) hours when they are discovered through a field
review or by notification by other Persons. (Such interruptions are when there is loss of picture
or sound on one or more cable channels.); or
(ii) Public safety related distribution line or equipment repairs
requiring immediate response to correct when they are discovered through a field review or by
notification by other Persons.
(2) Notification of Emergencies - Comcast shall call the City's Public
Works inspection line upon discovery to leave a message describing the applicable work area
that is related to the emergency. The message shall include: specific address, ifknown, street
crossing reference, and the type of traffic control that is anticipated.
(3) Traffic Control- State Department of Transportation and Manual
of Uniform Traffic Control Devices shall be used to determine specific control plans.
(b) Maintenance Blanket Permit. The following non-emergency related
activities shall be allowed to occur under this permit:
(1) Aerial and underground system monitoring and testing, and
(2) Power supply monitoring and testing.
(c) Individual Construction Projects - Permitting. Individual Right-of-Way
permits shall be required for the following activities:
I
(1) Activities related to new construction;
(2) Special projects related to Cable System rebuild or upgrade;
(3) Cable System relocation projects;
(4) Pole transfers;
ORD# , Page 40
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(5) Scheduled repair and splicing of existing plant; or
(6) Activities not specifically identified in (a) or (b).
10.2 Construction.
(a) Subject to applicable laws, regulations and ordinances of City and
provisions of this Franchise, Grantee may perform all construction necessary for the operation of
its Cable System. All construction and maintenance of Grantee's facilities within Rights-of-Way
remain Grantee's responsibility regardless of who performs the construction.
(b) The Grantee shall be responsible for obtaining, at its own cost and
expense, all permits, licenses, or other forms of approval or authorization necessary to construct, I
operate, maintain, or repair the Cable System, or any part thereof, prior to the commencement of
any such activity. Grantee's application will include information required by City's Public
Works Director or their designee including, .but not limited to, construction schedules, traffic
control, location information, and protection of public and pedestrian or vehicular traffic, etc.
Prior to any construction, Grantee must provide City with a construction schedule for work in the
Rights-of-Way.
(c) Upon discovery, Grantee may initiate emergency repairs and, if any
excavation in the Rights-of-Way is involved, the Grantee must apply for appropriate permits on
the next business day.
(d) When obtaining a permit, Grantee will inquire about other construction in
progress, planned or proposed to investigate all opportunities for joint trenching-or boring.
Whenever it is possible and reasonably practicable to joint trench or share bores or cuts, Grantee
must endeavor to work with other providers, licensees, permittees, and franchisees'to reduce
Rights-of-Way cuts within the Fr~chise Area.
ORD# , Page 41
--------~-----~------ ------)
(e) City has the righ~ to inspect all construction or installation work performed
within the Franchise Area as it deems necessary to ensure compliance with the terms of this
Franchise and other provisions oflaw.
(f) At the request of any Person holding a valid permit, with no less than ten
(10) days' notice, Grantee must temporarily raise, lower, or remove its wires as necessary to
permit the moving of a building, vehicle, equipment, or other item. The expense of such
temporary changes must be paid by the permit holder. Grantee may require an estimated
payment in advance. "
10.3 Standards of Performance.
(a) All work by Grantee must be done in a safe, thorough and workmaniike
manner. The Grantee must comply with all federal, State, and local safety requirements and
practices, and employ all necessary devices as required by applicable law during construction,
operation, and repair of its Cable System. The Grantee must comply with the National Electric
Code (NEe), National Electrical Safety Code (NESC), and Occupational Safety and Health
Administration (OSHA) Standards.
(b) In the maintenance and operation of its Cable System in Rights-of-Way,
alleys, and other public places and during new construction or additions to its facilities, the
Grantee must cause the least possible inconveniience to the general public. Any opening or
obstruction in the Rights-of-Way or other public places by the Grantee must be guarded and
protected at all times by the placement of adequate barriers, fences or boarding. The boundaries
must be clearly designated by warning lights during periods of dusk and darkness.
(c) All installations of equipment must be permanent, durable, and installed in
accordance with good engineering practices. They must be of sufficient height to comply with
ORD# , Page 42
--------- -------- ----~-
all existing local and State laws and regulations, and not interfere with the rights of the public or
individual property owners. They must not interfere with the travel and use of public places by
the public during the construction, repair, operation, or removal, and must not obstruct or impede
traffic.
(d) Grantee will e~re that all cable drops are properly bonded to the
electrical power ground at the home, consistent with applicable cQde requirements. All non-
conforming or non-performing cable drops will be replaced by Grantee as necessary.
(e) If the City relocates a Right-of-Way, raises or lowers a bridge, or makes
any other changes requiring the removal of utility installations, the Grantee must remove or
relocate its installations at no cost to the City.
(f) The Grantee shall not excavate for a distance of more than one hundred
feet (100') without immediately backfilling and compacting to surface grade and city standards
unless otherwise approved by the City's Public Works Director or their designee. Backfilled
trench areas within a driving lane must be either temporarily patched or plated, or permanently
patched, before the end of the workday in which they have been opened. Trench areas within the
right-of-way, but not within a driving lane, must also be patched within the time limits specified
by the City's Public Works Director or their designee on the right-of-way use permit. Final
surface restoration shall be completed within thirty (30) days or.as authorized by the City's
Public Works Director or their designee, and shall be equal to or better than the surface condition
prior to permit issuance.
(g) Any asphalt overlay completed within the Franchise Area during the five
(5) year period immediately prior to the date of permit application shall not be open cut by
Grantee unless required by an emergency. As reasonably determined by the Public Works
ORD# , Page 43
--T---------c------
Director, Grantee shall install new asphalt overlay on any street that is open cut, whether in an
emergency or otherwise, for a minimum of one (1) block (approximately 500 feet) in length in
both directions from the open cut or pay a mitigation fee.
(h) Within ninety (90) days of completion of any new or relocated installation
of Grantee's facilities within the Franchise Area, Grantee shall submit amended plans to the
Director, stamped by an engineer, showing the final "as built" locations of the facilities in cases
where the actual location off~ilities is different than the original permitted location as jointly
determined by City and Grantee.
10.4 Maintenance and Workmanship.
(a) Grantee's Cable System must be constructed and maintained so.as not to
interfere with sewers, water pipes, or any other property of City, or with any other pipes, wires,
conduits, pedestals, structures, or other facilities in Rights-of-Way under the City's authority.
(b) Grantee will provide and use any equipment and appliances necessary to
control and carry Grantee's signals so as to prevent injury to City's property or property
belonging to any Person. Grantee, at its own expense, will repair, renew, change, and improve
its facilities to keep them in good repair and safe and presentable condition. If Grantee's
facilities are determined by City to be in a state of disrepair, upon receipt of reasonable advanced
notice, Grantee will correct the state of disrepair of those facilities within thirty (30) days at its
own expense. In the event Grantee fails to repair the facilities within thirty (30) days, City may
repair the facilities or cause them to be repaired at the expense of Grantee.
(c) The Grantee's transmission and distribution system, wires, and
appurtenances must be located, erected and maintained so as not to endanger or interfere with the
lives of Persons, or to unnecessarily hinder or obstruct the free use of Rights-of-Way, alleys,
ORD# , Page.44
bridges, or other public property. The Grantee must, at its own cost and expense, undertake all
necessary and appropriate efforts to maintain its work sites in a safe manner in order to prevent
accidents that may cause damage or injuries. All work undertaken on the Cable System shall be
performed in substantial accordance with applicable FCC or other federal or state regulations.
The Cable System shall riot unreasonably endanger or interfere with the safety of Persons or
property in the Rights-of-Way. All equipment enclosures shall be permanently marked to
identify them as property of the Grantee.
10.5 Repair and Restoration of Rights-of-Way and City-Owned Property.
(a) The Grantee must avoid damage to public and private-property within the
Rights-of-Way.
(b) If public property is disturbed or damaged, the Grantee must restore the
property to a condition as good as or better than its condition prior to the permit issuance.
Rights-of-Way or other public property must be restored in a manner and within a timeframe
approved by the City's Public Works Director or their designee. Ifrestoration of Rights-of-Way
or other public property is not satisfactorily performed within a reasonable time, the Public
Works Director or their designee may cause the repairs to be made at the Grantee's expense and
recover the cost from the Grantee. Within forty-five (45) days of receipt of those costs,
including the costs oflabor, materials and equipment, the Grantee must pay the City. Iflegal
action is brought,by City for Grantee's failure to pay for repair or restoration, the reasonable
costs and expenses including attorneys fees will be paid as determined by the court.
(c) If Grantee excavates the surface of any Rights-of-Way or City-owned
property, Grantee is responsible for promptly refilling the opening and restoring to a condition as
good as or better than its condition prior to the permit issuance. Such restoration must be in
ORD# , Page 45
-----.--
accordance with state and local laws and Public Works Development Standards. City may, after
notice to Grantee, refill or repave any opening made by Grantee and the expense must be paid by
Grantee. City may after notice to Grantee remove and repair any work. done by Grantee which,
in the determination of City, does not conform to applicable regulations. All costs including the.
costs of inspection and supervision must be paid by Grantee.
10.6 Location of Facilities. Grantee must, at its expense, comply with the call before
you dig program required under Chapter 19.122 RCW.
10.7 Relocation. City has the right to require Grantee to change the location of arty
part of Grantee's Cable System within the Rights-of Way consistent with the exercise of the
City's police powers, and the expense will be paid by Grantee. Should Grantee fail to remove or
.
relocate any such facilities by the date established by City, City may effect such removal or
relocation, and the expense will be paid by Grantee, including all costs and expenses incurred by
City due to Grantee's delay. If City requires Grantee to relocate its facilities located within the
Streets, City will make a reasonable effort to provide Grantee with an alternate location within
the Rights-of-Way.
Grantee shall not be required to remove abandoned facilities or relocate its existing Cable
System facilities at its expense for the benefit of private developers or other third party projects.
However, in the event the City notifies the Grantee that the primary purpose for requiring such
changes to or relocation of Grantee's Facilities by a third party is to cause or facilitate the
construction of an Improvement Project to be owned by the City under the City's adopted
Capital Investment Plan, including the Transportation Program, Surface Water Facilities Plan, or
other adopted plans, then the Grantee shall change or otherwise relocate its facilities in
accordance with the Franchise at Grantee's sole cost, expense, and risk.
ORD# , Page 46
In the case of relocation projects where the City hires and designates an independent
contractor to accommodate and coordinate the conversion of overhead utilities within a capital
improvement project, ifthe City charges the Grantee for use of a provided trench, the Grantee
shall participate in the joint trenching portion of the project and pay the City a portion of the
trench costs, including but not limited to trench bedding, backfi~l, and traffic control,
commensurate with Grantee's proportionate share of trench usage. To ensure reasonable and
balanced bids by potential contractors within the bidding process, the City agrees to maintain
Grantee's pipe and vault line-items as a separate schedule.
10.8 Undergrounding of Cable.
(a) Where electric al!d telephone utility wiring is installed underground at the
time of Cable System construction, or when such wiring is subsequently placed underground, all
Cable System lines, wiring, and equipment must also be placed underground at no expense to the
City. Related Cable System equipment, such as pedestals, must be placed in accordance with
regulations as interpreted by the City's Director of Public Works or their designee. In areas
where either electric or telephone utility wiring is aerial, the Grantee may install aerial cable
except when a property owner or resident requests underground installation and agrees to pay the
additional cost in excess of aerial installation.
(b) The Grantee must utilize existing poles and conduit wherever possible.
(c) This Franchise does not grant, give or convey to the Grantee the right or
privilege to install its facilities in any manner on specific utility poles or equipment of the City or
any other Person.
(d) Ifthe Grantee is constructing underground conduit for its own use, the
City may require the Grantee to construct excess conduit capacity in the .public Right-of-Way,
ORD# , Page 47
---.. --
provided that the City enters into a contract with the Grantee consistent with RCW 80.36.150.
The contract rates to be charged should recover the incremental costs of the Grantee, (c~lculated
as the difference between what the Grantee would have paid for the coJ:.lStruction of its conduit
and the additional cost only of construction of the excess conduit). The City shall not require
that the additional conduit space be connected to the access structure and vaults of the Grantee.
The City will be responsible for maintaining its respective cable, conduit, and Fiber Optic.cable
buried in the Grantee's trenches and bores.
(e) The City will not be required to obtain easements from or for the Grantee.
(f) The Grantee shall cooperate with others to minimize adverse impacts on
the Rights-of-Way in joint trench projects to relocate its overhead facilities underground and
remove its overhead facilities in areas where all utilities are being converted to underground
facilities.
10.9 Trimming of Trees and Shrubbery. Upon obtaining a written permit from City, if
the City's Public Works Director or their designee determines that such a permit is required,
Grantee shall have the authority to trim trees or other natural growth interfering with, damaging,
or restricting access to, and any of its Cable System in.the Rights-of-Way. All such trimming
shall be done at the Grantee's sole cost fUld expense. The Grantee shall be responsible for any
damage caused by such trimming.
10.10 Use of Poles. Whenever feasible, Grantee will use existing poles when the
installation of facilities above-ground is permitted. If Grantee cannot obtain the necessary poles
and related facilities by a pole attachment agreement, and only then, Grantee ~ay make needed
excavations in the Streets. This applies to the placing, erecting; laying; maintaining, repairing
and removing of poles, conduits, supports for wires and conductors, and any other facility
ORD# , Page 48"
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needed for the maintenance or extension of Grantee's Cable System. All poles of Grantee must
be erected between the curb and the sidewalk unless otherwise designated by the City, and each
pole will be set whenever practicable at an extension lot line. City may require Grantee to
change the . location of any pole, conduit, structure or other facility within Rights-of-Way when
the City believes the public convenience requires such change. The expense of this change will
be paid by Grantee.
10.11 Stop Work. On notice from City that any work is being conducted contrary to this
Franchise, or in an unsafe or dangerous manner as determined by City, or in apparent violation of
any permit, law, regulation, ordinance, or standard, the work may immediately be stopped by
City. The stop work order will:
(a) Be.in. writing;
(b) Be given to the individual doing the work, or posted on the work site;
(c) Be sent to Grantee by mail at the address given;
(d) State the nature of the alleged violation or unsafe condition; and
(e) Establish conditions under which work may be resumed.
10.12 Work of Contractors and Subcontractors. Grantee's contractors and
subcontractors must be licensed and bonded in accordance with applicable ordinances,
regulations, and requirements. Work by' contractors and subcontractors are subject to the same
restrictions, limitations, and conditions as if the work were performed by Grantee. Grantee is
responsible for all work performed by its contractors and subcontractors and others performing
work on its behalf as if the work were performed by it. Grantee must ensure that all such work-is
perfofmed in compliance with this Franchise and other applicable law. Grantee is responsible to
ensure that contractors, subcontractors, or other Persons performing work on Grantee's behalf
ORD# , Page 49
are familiar with the requirements ofthis Franchise and other laws governing the work
performed by them.
10.13 ACQuisition of Facilities. Upon Grantee's acquisition of facilities in any public
Rights-of-Way, Grantee will, upon request by City, submit a statement describing all facilities
involved, whether authorized by Franchise, permit, license, or other prior right, and specifying
the location of all such facilities, in accordance with Section 7.4(a) herein. Such facilities will
immediately be subject to this Franchise
10.14 Reservation of City Rights-of-Way Use Rights. This Franchise does not prevent
or limit the City or any public utility from constructing any public work or improvement. City is
not liable for any damage to any portion of Grantee's Cable System.
10.15 Discontinuing Use of Facilities, Whenever Grantee intends to discontinue using
any facility within the Rights-of-Way, Grantee must submit for City's approval a complete
description of the facility and the date on which Grantee intends to discontinue its use. Grantee
may remove the facility or request that City allow it to remain in place. City may require
Grantee to remove the facility from the Rights-of-Way, or modify the facility to protect the
public health, welfare, safety, or convenience. City may require Grantee to perform a
combination of modification and removal of the facility. Grantee must complete removal or
modification in accordance with a schedule set by City. Grantee remains responsible for all
necessary repairs and relocations, maintenance of the Rights-of-Way and retains all liability until
it removes the facility as directed by City, or the facility is accepted by another Person having
authority to construct and maintain it. Grantee remains responsible in the same manner and
degree as if the facility were in active use. If Grantee abandons its facilities, City may use such
facilities for any purpose including Access Channel purposes.
ORD# , Page 50
10.16 Street Vacation. Ifany Street or portion thereofused by Grantee is vacated by
City during the term ofthis Franchise, unless City specifically reserves to Grantee the right to
continue its installation in the vacated Street, Grantee will, without delay or expense to City,
remove its facilities from such Street, and restore, repair, or reconstruct the Street where such
removal has occurred, and place the Street in such condition as may be required by City. In the
event of failure, neglect, or refusal of Grantee, after thirty (30) days' notice by City, to restore,
repair, or reconstruct such Street, City may do such work or cause it to be done, and the
reasonable cost .thereof, as found and declared by City, will be paid by Grantee within thirty (30)
days of receipt of an invoice and documentation, and failure to make such payment will be
considered a material violation of this Franchise.
Section 11. Cable System Deshm and Canacitv
11.1 Equal and Uniform Service. The Grantee must provide access to equal and
uniform Cable Service throughout the Franchise Area. Grantee may provide additional Cable
Services to Subscribers on a node by node basis during an upgrade of its Cable System.
11.2 Cable System Upgrade. Prior to the effective date of this Franchise, Grantee has
upgraded its Cable System to a fiber-to-the-node system architecture. Fiber-optic cable was
deployed from the Headend to the node and tying into a hybrid fiber-coaxial Cable System. .
Active and passive devices are capable of passing a minimum of 750 MHz. The Cable System is
capable of delivering high quality signals that meet or exceed FCC techni.cal quality standards
regardless of how the signal is transmitted. Grantee agrees to at least maintain these
specifications-throughout the term of this Franchise.
11.3 Technical Performance. The technical performance ofthe Cable System must
comply with FCC rules, Part 76, Subpart K, Section 76.601 through 76.610, as set forth in and as
ORD# , Page 51
may hereafter be amended by the FCC. City has the full authority permitted by applicable law to
enforce compliance with these technical standards.
11.4. Insoection of Facilities. Upon reasonable prior written notice, and in the presence
ofthe Grantee's employee, the City may review the Cable System's technical performance as
necessary to monitor the Grantee's compliance with the provisions ofthis Franchise. All
equipment testing under a technical performance review shall be conducted by the Grantee.
11.5 Cable System Performance Testing.
(a) Grantee must at is own expense perform the following tests on its Cable
System:
(1) All tests required by the FCC; and
(2) All other tests reasonably necessary to determine compliance with
technical standards adopted by the FCC at any time during the term of this Franchise.
(b) Grantee must maintain written records of all results of its Cable System
tests performed by or for Grantee, for a period of five (5) years. Copies oftest results must be
provided to City upon request.
(c) The FCC semi-annual testing is conducted in January/February and
July/August of each year. If City provides written notice to Grantee prior to December 15 or
June 15 of each year, Grantee must allow and accommodate the City to have a representative
present during the next testing. Grantee will cooperate in scheduling its testing so that the
representative can be present.
(d) Grantee must promptly take such corrective measures as are necessary to
fully correct any performance deficiencies and prevent their recurrence as far as possible.
ORD# , Page 52
Grantee's failure to correct deficiencies identified by testing is a material violation of this
Franchise. Sites must be re-tested following correction.
Section 12. Institutional Network
12.1 I-Net Historv. As of the effective date of this Franchise, the Grantee has
constructed, terminated, and completed all I-Net commitments to. the City under the
"Institutional Network Agreement ("I-Net Agreement") between TCI Cablevision of
Washington, Inc., Cable TV Puget Sound, Inc. and the City. of Federal Way," predecessors in
interest to Grantee, dated May 2, 2000. The following are the active sites and spare splice points
utilized by the City and other authorized users:
- FCO 1 Federal Way Police/City Hall- 33325 8th Ave S (Active)
- FC02 Old City Hall- 33530 First Way South (Active)
- FC03 Steel Lake Park & Rec.l Maint.Facility- 31132 28th Ave S (Active)
- FC04 Steel Lake Annex - 2645 S 312th St (Active)
- FC06 Traffic Camera - 1100 S 320th St (Active)
- FC07 Federal Way District Court - 33506 10th PI S (Splice)
- FC08 South King County Multi-service Center- 1200 S 336th (Splice)
- FC09 West Way Community Center- 33400 21st SW (Active)
- FC 1 0 Fire Station #2 - 31617 First Ave S (Active)
- FC 11 Fire Station #3 - 33414 21st Ave SW (Active)
- FC12 Fire Station #8 -1405 SW 312th (Active)
- FC13 Dumas Bay Center - 3200 SW Dash Point Rd (Active)
- FC14 Klahanee Senior Center- 33901 9th AveS (Active)
- FC15 Fire Station #65 - 4966 S. 298th ST (Active)
- FC16 Spare 4 Count- Splice CS-12 (Splice)
- FC 17 Spare 4 Count - Splice CS-27 (Splice)
- FC 18 Spare 4 Count- Splice CS-24 (Splice)
- FC19 Spare 4 Count - Splice CS-16 (Splice)
- FC20 Fire Station #4 - 3700 S 320th St (Active)
- FC21 Celebration Park - 1406 S330th St (Active)
- FC22 Internet Academy- 32020 1st Way S (Splice)
- FC23 Station #66 - 27010 15th Ave S (Des Moines) (Active)
- FC24 Station #26 - 2238 S 223rd ST (Des Moines) (Active)
- FC25 Station #62 - 31617 1 st Ave S (Active)
- FC26 . Station #61 - 3203 S. 360th ST (Active)
ORD# , Page 53
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12.2 I-Net Use. The City shall have an indefatigable, exclusive right of use of the 1-
Net for non-commercial network communications, which right cannot be revoked by the
Grantee, or successor companies, if any. However, the Grantee shall at all times own in fee the
outside aerial and underground fiber optic cable and associated facilities and equipment up to
said fiber termination points where physically connected to City-owned optronics.
12.3 I-Net Terms and Conditions. Both parties shall follow the terms and conditions
listed in Exhibit C for the on-going I-Net operation, maintenance, relocation, and future
construction activities.
Section 13. Service Availability.
13.1 Service Request. Generally, Grantee must provide service within seven (7) days
of a request by any Person for a standard installation within the Franchise Area. A request is
made on the date of signing a service agreement, receipt of funds by Grantee, receipt of a written
request by Grantee or receipt by Grailtee of a verified verbal request. Grantee must provide such
servIce:
(a) At a non-discriminatory installation charge for a standard installation,
consisting of a 125 foot drop connecting to an inside wall. Additional charges may be made for
non-standard installations computed according to a non-discriminatory method adopted by
Grantee and provided in writing to City.
(b) At non-discriminatory monthly rates for all Subscribers except
commercial customers, MDU bulk customers and other allowed exceptions to uniform pricing.
13.2 Service Extensions.
(a) Service to new Subdivisions. The Grantee' will deploy its cable system
within new subdivisions and provide Cable Services at the same time as.other utilities or within
ORD# , Page 54
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thirty (30) days of a request from a new resident. Grantee must provide such service at a
nondiscriminatory installation charge for a standard installation, consisting of a drop no longer
than one hundred twenty-five (125) feet, with additional charges for non-standard installations
computed according to a nondiscriminatory time and material cost basis for that portion beyond
one hundred twenty-five (125) feet.
(b) Required Extensions of Service. Whenever the Grantee receives requests
for service from at least eight (8) residences with a density of thirty-two (32) dwellings per mile
and within 1,320 cable-bearing strand feet (one-quarter cable mile) of its trunk or distribution
cable, it must extend its Cable System to such Customers. There will be no cost to them for
other than the non-standard installation and usual connection fees for all Customers. Such
extensions must be technically feasible, and not adversely affect the operation of the Cable
System. The Grantee may elect to provide Cable Service to areas not meeting the above
density standard and charge the requesting resident(s) for the line extension on a time and
material cost basis.
(c) Enforcement. Failure to meet these standards subjects Grantee to
enforcement actions on a per Subscriber basis under Section 15.
13.3 Standard of Service. Grantee will update its Cabl~ System during the term of the
Franchise to meet future cable-related needs and interests of the community.
Section 14. Standby Power and Emer2ency Alert System
14.1 Standby Power. Grantee must provide standby power generating capacity at the
Cable System Headend capable of providing at least twelve (12) hours of emergency operation.
Grantee must maintain standby power system supplies rated for at least two (2) hours duration
throughout the trunk and distribution networks.
ORD# , Page 55
14.2 Emergency Alert Service (EAS) Capability.
(a) Grantee must activate and maintain EAS in accordance with FCC
Regulations. Grantee must ensure that the EAS system properly functions at all times. It will
test the EAS system periodically in accordance with FCC regulations.
(b) Grantee will cooperate with the City and local emergency officials to
develop practices and procedures for the use ofthe emergency broadcast capability within the
Franchise Service Area.
Section 15. Enforcement: Termination of Franchise.
15.1 Informal Dispute Resolution. Before proceeding with the formal procedure for
remedying Franchise violations as set forth below, City agrees to provide Grantee informal oral
or electronic mail notice of any alleged material Franchise violation. Grantee will have a
reasonable opportunity to cure the violation. Ifthe alleged violation is investigated by Grantee
and found valid, Grantee will exert good faith efforts to immediately resolve the matter.
However, if Grantee believes the alleged violation is invalid or outside of Grantee'.s legal
responsibilities, the Grantee must promptly advise the City. Grantee will exercise good faith
efforts to expedite its investigation, determination and communications to City to facilitate the
informal resolution process. IfCity believes that Grantee is unreasonably delaying the informal
resolution process, City may commence the formal dispute resolution process.
15.2. Procedure for Remedying Franchise Violations.
(a) Except for revocation matters addressed in Section 15.5, if City believes
that Grantee has failed to perform any material obligation under this Franchise, or has failed to
perform in a timely manner, City will notify Grantee in writing stating with reasonable
ORD# , Page 56
specificity the nature ofthe alleged violation. Grantee will have thirty (30) days from the receipt
of such notice to:
(1) Respond to City contesting City's assertion that a default has
occurred, and requesting a hearing in accordance with subsection (b);
(2) Cure the violation; or
(3) Notify City that Grantee cannot cure the violation within 30 days
because of the nature of the violation. If the violation cannotbe cured within 30 days, Grantee
must promptly take all reasonable steps to cure the violation and notify City in-writing and in
detail as to the exact steps that will be taken and the projected completion date. City may set a
hearing in accordance with subsection (b) to determine whether additional time is needed, and
whether Grantee's proposed completion schedule and steps are reasonable. Upon five (5)
business days' prior written notice, either City or Grantee may call an informal meeting to
discuss the alleged violation:
(b) If Grantee does not cure the alleged violation within thirty (30) days or by
the projected completion date, denies the default and requests a hearing, or City orders a hearing,
City must set a public hearing in front of City's designated hearing ~uthority to investigate the
alleged violation. City must notify Grantee of the hearing in writing and. such hearing will take
place no less than seven (7) days after Grantee's receipt of notice of the hearing. At the hearing
Grantee will be provided an opportunity to present and question witnesses, and to present
evidence in its defense. At any such hearing, City will not unreasonably limit Grantee's
opportunity to make a record that may be reviewed by a court. The public hearing will be on the
record and an audio recording will be available to the Grantee within ten (10) business days
following Grantee's request.
ORD# , Page 57
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(c) If City determines after the public hearing that a violation exists, City will
order Grantee to correct or remedy the violation or breach within fourteen (14) days or within
such other time determined by City. If Grantee does not cure the violation to the City's
satisfaction within the time set, City may:
(1) Assess and collect liquidated damages in accordance with this
Franchise;
(2) Begin procedures to terminate this Franchise as specified in
Section 15.5; or
(3) Pursue any other legal or equitable remedy available under this
Franchise or applicable law.
(d) The determination as to whether a violation of this Franchise has occurred
is within the sole discretion of the City.or its designee. Any such determination by City must be
in writing and must be based upon a record that includes Grantee's submissions. Any such final
determination is subject to court review.
15.3 Alternative Remedies.
(a) No provision of this Franchise affects the right of the either party to seek
judicial relieffrom a violation of any provision of this Franchise, or any regulation or directive
under this Franchise. The existence of other remedies under this Franchise does not limit the
right of eithet: party to recover monetary damages, or to seek judicial enforcement of obligations
by specific performance, injunctive relief or mandate, or any other remedy at law or in equity.
(b) The City does not waive any right, immunity, limitation or protection
(including complete damage immunity) otherwise available to the City, its officers, officials,
council, boards, commissions, agents, or employees under federal, State, or local law, including
ORD# , Page 58
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Section 635A. [47 U.S.c. 555a] ofthe Cable Act. The Grantee has no monetary recourse against
the City, or its officers, officials, council, boards, commissions, agents, or employees for any
loss, costs, expenses or damages arising out of any provision, requirement of this Franchise or its
enforcement, except that no such requirement shall apply where such claims, suites, causes of
action, proceedings, and judgments for damage are occasioned by the sole negligence or willful
misconduct of the City or its officials, boards, commissions, agents, or employees while acting
on behalf of the City.
15.4 Assessment of Liquidated Damages.
(a) The City and the Grantee recognize the delays, expense and unique
difficulties involved in proving in a legal proceeding the actuaIloss suffered by the City as a
result of the Grantee's violation of this Franchise. Because it may be difficult to calculate the
harm to the City in the event of a breach ofthis Franchise by Grantee, the parties agree to
liquidated damages as a reasonable estimation ofthe actual damages. To the extent that the City
elects to assess liquidated damages as provided in this Franchise and such liquidated damages
have been paid, such damages shall be the City's sole and exclusive remedy. Nothing in this
Section is intended to preclude the City from exercising any other right or remedy with respect to
a breach that continues past the time the City stops assessing liquidated damages " for such breach.
(b) Prior to assessing any liquidated damages, the City shall follow the
enforcement procedures of Section 15.2 of this Franchise that provide the Grantee proper notice,
right to cure, and due process to defend and refute the allegations of non-compliance.
(c) The City shall not assess any liquidated damage if the Grantee has
reasonably responded to the complaint or cured or commenced to cure, under the enforcement
provisions of this Franchise. In the event Grantee fails to cure or commence to cure, or fails to
ORD# , Page 59
--------.- ---.-
refute the alleged breach, the City may assess liquidated damages and shall inform Grantee in
writing ofthe assessment. Grantee shall have forty-five (45) days to pay the damages. Such
amounts are agreed by both parties to be a reasonable estimate of the actual damages the City
would suffer from Grantee's Franchise violation, and are not intended as a penalty.
(d) The first day for which liquidated damages may be assessed, if there has .
been no cure after the end of the applicable cure period, shall be the day after the end of the
applicable cure period, including any extension of the cure period granted by the City.
(e) Grantee may. appeal (by pursuing judicial relief or other relief afforded by
the City) any assessment of liquidated damages within thirty (30) days of receiving written
notice of the assessment. Grantee's obligation.to pay the liquidated damages assessed shall not
be stayed pending resolution of the appeal.
(f) In no event will liquidated damages be assessed for a period exceeding
one hundred twenty (120) days in a twelve (12) month period.
(g) Pursuant to the requirements outlined herein, liquidated damages shall not
exceed the following amounts: one-hundred dollars ($100.00) per day for material departure
from the FCC technical performance standards; fifty dollars ($50.00) per day for failure to
provide the Access channels or any equipment related thereto which is required hereunder; one-
hundred dollars ($100.00) per day for each material violation of the Customer Service Standards;
twenty five dollars for failure to provide reports or notices as required by this Franchise; and one
hundred for any material breaches or defaults not enumerated herein.
(h) Any assessment does not constitUte a waiver by City of any other right or
remedy it may have under this Franchise or applicable law. This includes its right to recover
, from Grantee any claims City might have to damages, losses, costs, and expenses.
ORD# , Page 60
15.5 Revocation.
(a) The City may revoke this Franchise and all associated rights and
privileges if a Franchise violation is not cured under Section 15.2, or if:
(1) Grantee fails to perform any material obligation under this
Franchise;
(2) Grantee attempts to evade any material provision of this Franchise
or practices any fraud or deceit upon the City. or Subscribers;
(3) Grantee abandons the Cable System, or terminates the Cable
System's operations; or
(4) Grantee becomes insolvent, unable or unwilling to pay its debts, or
files for bankruptcy, there is an assignment for the benefit of Grantee's creditors, or all or part of
the Grantee's Cable System is sold to secure a debt and is not redeemed by Grantee within thirty
(30) days of the sale.
(b) Prior to revocation of the Franchise, the City shall give written notice to
the Grantee of its intent to revoke the Franchise, setting forth the exact nature of the
noncompliance. The Grantee shall have thirty (30) days' from such notice to object in writing
and to state its reasons for such objection and provide any explanation. In the event the City has
not received a timely and satisfactory response from the Grantee, it may then seek a revocation
of the Franchise by the City Council as follows:
(1) Any proceeding regarding revocation shall be conducted by the
City Council and open to the public. The Grantee shall be afforded at least forty-five (45) days'
prior written notice of such proceeding.
ORD# , Page 61
(2) At such proceeding, the Grantee shall be provided a fair
opportunity for full participation, including the right to be represented by legal counsel, to
introduce evidence. A cOmplete verbatim record or video tape shall be made of such proceeding
and the cost shall be shared equally between the parties. The City shall maintain a record of such
proceeding consistent with its record retention policies. Nothing 'herein prohibits Grantee from
paying to create a written transcript of the proceeding. The City Council shall hear any Persons
interested in the revocation, and shall allow the Grantee, in particular, an opportunity to state its
position on the matter.
(3) Within ninety (90) days after the hearing, the City Council shall
determine whether to revoke the Franchise; or if the breach at issue is capable of being cured by
the Grantee, direct the Grantee to take appropriate remedial action within the time and in the
manner and on the terms and conditions that the City Council determines are reasonable under
the circumstances. If the City Council determines that the Franchise is to be revoked, the City
Council shall issue a written decision and shall transmit a copy of the decision to the Grantee.
The Grantee shall be bound by the City Council's decision to revoke the Franchise unless it
appeals the decision to a court of competent jurisdiction within thirty (30) days of the date of the
decision.
(c) The Grantee shall be entitled to such relief as the court may deem
appropriate.
(d) The City Council may in its sole discretion take any lawful action that it
deems appropriate to enforce the City's rights under the Franchise in lieu of revocation.
ORD # , Page 62
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15.6 Removal.
(a) When there is a termination or expiration of this Franchise, and after all
court reviews are concluded, City may order the removal of the Cable System facilitfes from the
Franchise Area at Grantee's sole expense within a reasonable period oftime as determined by
City. In removing ~ts plant, structures, and equipment, Grantee must refill at its own expense any
excavation it made and leave all Rights-of-Way, public places, and private property in as good a
condition as prevailed prior to installation of Grantee's equipment.
(b) If Grantee fails to complete any required removal to the City's
satisfaction, City may cause work to be done. Grantee must reimburse City for the re~onable
costs incurred within thirty (30) days receipt of an itemized list of City's expenses and costs.
City may recover its expenses and costs from the security, or pursue any judicial remedies. Any
expenses incurred in the collection by City will be included in the monies due City from Grantee,
including reasonable attorney fees, court expenses and attributed expenses for work conducted
by City's staff or agents.
15.7 Non-Enforcement by City. Grantee is not relieved of its obligation to comply
with any of the provisions of this Franchise by reason of any failure of City to enforce prompt
compliance. City's forbearance or failure to enforce any provision of this Franchise will not
serve as a basis to stop any subsequent enforcement. The failure of the City on one or more
occasions to exercise a right or to require compliance or performance under this Franchise does
not constitute a waiver of such right or a waiver of compliance or performance, unless such right
has been specifically waived in writing. Any waiver of a violation is not a waiver of any other
violation, whether similar or different from that waived.
ORD# , Page 63
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15.8 Bankruptcy Procedures. Grantor may revoke this Franchise one hundred twenty
(120) days after the appointment of a receiver or trustee to take over and conduct the business of
the Grantee whether in a receivership, reorganization, bankruptcy or other action or proceeding,
unless:
(a) The receivership or trusteeship is vacated within one hundred twenty (120)
.
days of appointment; or
(b) The receivers or trustees have, within one hundred twenty (120) days after
their election or appointment, fully complied with all the material te.rms and provisions of this
Franchise and have remedied all Franchise violations. The receivers or trustees must execute an
agreement approved by the appointing court providing that the receiver or trustee assumes and is
bound by the provisions of this Franchise.
Section 16. Abandonment
16.1 Effect of Abandonment. If the Grantee abandons its Cable System or Institutional
Network during the Franchise term, or fails to operate its Cable System or Institutional Network
in accordance with its duty to provide continuous service, the City may operate the Cable System
or designate another entity to operate the System. This operation 1jI1ay continue until the Grantee
restores service under conditions acceptable to the City, or until the Franchise is revoked and a
new Grantee is selected by the City. If the City operates or designates another entity to operate
the Cable System, the Grantee must reimburse the City for all reasonable costs, expenses and
damages incurred including reasonable attorney fees, court expenses and attributed expenses for
work conducted by City's staff or agents.
16.2 What Constitutes Abandonment. The City is entitled to exercise its option and
obtain any required injunctive relief if:
ORD# , Page 64
(a) The Grantee fails to provide Cable Service in accordance with this
Franchise to the Franchise Area for ninety-six (96) consecutive hoUrs, unless the City authorizes
a longer interruption of service, except if such failure to provide service is due to a force majeure
occurrence, as described in Section 19.17; or
(b) The Grantee for any period willfully and without cause refuses to provide
Cable Service in accordan~ with this Franchise.
Section 17. Transfer of Ownership or Control
(a) Neither the Cable System nor this Franchise may be sold, assigned,
transferred, leased or disposed of, either in whole or in part, either by involuntary sale or by
voluntary sale, merger or consolidatiop. without the prior written consent of the City, except as
otherwise specifically provided in (h) below. Neither the title, legal or equitable, nor any right,
interest nor property may pass to or vest in any Person without the prior written consent of the
City. Such consent may only be granted by City Council resolution.
(b) The Grantee must promptly notify the City of any actual or proposed
change in, or transfer of, or acquisition by any other Person of control ofthe Grantee. The word
"control" is not limited to majority stockholders but includes actual working control in whatever
manner exercised. Every change, transfer or acquisition of control of the Grantee makes this
Franchise subject to cancellation unless and until the City Council consents by resolution.
(c) The parties to any sale or transfer must make a written request to the City
for its approval of a sale or transfer and furnish all information requh:ed by the City.
(d) In seeking the City's consent to any change in ownership or control, the
proposed transferee will state whether it:
ORD# , Page 65
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(1) Has ever been convicted or held liable for acts involving deceit
including any violation of federal, State, or local law or regulations, or is currently under an
indictment, investigation or complaint charging such acts;
(2) Has ever. had a judgment in an action for fraud, deceit, or
misrepresentation entered against the proposed transferee by any court;
(3) Has pending any legal claim, lawsuit, or administrative proceeding
arising out of or involving a Cable System;
(4) Is financially solvent by submitting financial data including
financial statements that are audited by an independent certified public accountant, along with
any other data that the City may reasonably require; and
(5) Has the financial, legal, and technical capability to enable it to
maintain and operate the Cable System for the remaining term of the Franchise and to cure any
existing performance deficiencies.
(e) The City will act by resolution on the request within one hundred twenty
(120) days of the request if it has received all requested information. If the City fails to make a
final decision on the request within one hundred twenty (120) days, the request will be deemed
granted unless the requesting party and the City agree to an extension of time.
(f) Within thirty (30) days of any transfer, sale or change of control,. if
approved or deemed granted by the City, Grantee must file with the City a copy of the deed,
agreement, lease or other written instrument evidencing such sale or transfer of ownership or
change of control. Such documents must be certified and sworn to as correct by Grantee and the
transferee. The transferee must file its written acceptance agreeing to be bound by all of the
provisions of this Franchise. If there is a change in control in which the Grantee is not replaced
ORD# , Page 66
_.__._-~ ----~
by another entity, the Grantee will continue to be bound by all of the provisions of the Franchise,
and will not be required to file an additional written acceptance.
(g) When reviewing a request for sale, transfer, or change of control, the City
may inquire into the legal, technical and financial qualifications of the prospective controlling
party or transferee. Grantee will assist the City with such inquires. The City may condition
consent to a sale or transfer upon such terms and conditions as it deems appropriate. Any terms
and conditions must be related to the legal, technical and financial qualifications of the
prospective controlling party or transferee, and to the resolution of outstanding and unresolved
issues of noncompliance with this Franchise by Grantee.
(h) The prior approval of the City is not required for any sale, assignment or
transfer of the Franchise or Cable System to an entity controlling, controlled by or under the.
~ame common control as Grantee. The proposed assignee or transferee must show financial
responsibility as may be detennined necessary by the City, and must agree in writing to comply
with all of the provisions of this Franchise. Grantee may pledge the assets of the Cable System
for the purpose of financing without the consent of the City. Any pledge of assets must not
impair or mitigate Grantee's responsibilities and capabilities to meet all of its obligations under
this Franchise.
Section 18. Franchise Review
18.1 Performance Evaluation.
(a) Upon thirty (30) days' written request of City, but no more thari. annually,
a franchise review may be held. The City or its designee will conduct all such reviews.
(b) All performance reviews will be open to the public and announced at least
one week in advance in a newspaper of general circulation within the Franchise Area.
ORD# , Page 67
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J
(c) During evaluations under this section, Grantee must fully cooperate with
City and provide information.and documents in accordance with Section 7 as required by City to
perform the evaluation.
18.2 Topics to be Addressed at Performance Reviews. The City's review may include,
but is not limited to, the following topics at any performance review:
(a) Cable Service rate structures governed by federal law;
(b) Franchise Fees;
(c) PEG access support by the Grantee;
(d) I-Ne~ construction, functioning, and service;
(e) Liquidated damages;
(f) Free or discounted Cable Services;
(g) Application of new technologies;
(h) Video on Demand for local government programming;
(i) Performance of the Cable System;
G) Parity ofthe Cable System with neighboring Cable Systems;
(k) New technologies that, in the City's opinion, would enhance substantially
the quality or quantity of programming available to Subscribers on the System;
(I) Cable Services provided;
(m) Programming;
(n) Line extension policies;
(0) Customer complaints;
(P) Grantee's privacy practices;
(q) Judicial or FCC rulings;
ORD# , Page 68
(r) Grantee's Facilities and Services in light of reasonable City needs and
interests, including identification of needed changes in Facilities and/or Services; and
(s) Amendments to this Franchise.
Nothing in this subsection requires either the City or the Grantee to agree to any amendment to
I
this Franchise, and any amendments hereto must be formally accepted in writing by both parties.
Section 19. Miscellaneous Provisions
19.1 Equal Emplovrnent Opportunity Requirements. Grantee must comply with all
provisions of FCC rules concerning equal employment opportunity.
19.2 Notices. Throughout the term of this Franchise, each party will maintain and file
with the other an address for the service of notices by mail. All notices will be sent to such
respective address, and are effective upon the date of mailing. At the effective date of this
Franchise:
Grantee's address:
Comcast ofPuget Sound, Inc. and Comcast of Washington N, Inc.
4020 Auburn Way N
Auburn, W A 98002
Attention: Director, Franchising and Government Affairs
With a non-binding courtesy copy to:
Comcast ofPuget Sound, Inc. and Comcast of Washington N, Inc.
P.O. Box 3042
Bothell, W A 98041-3042
Attention: Franchising and Government Affairs
City's address:
City of Federal Way
City Manager
33325 8th A venue South
P.O. Box 9718
Federal Way, Washington 98003-9718
ORD# , Page 69
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19.3 Costs to be Borne by Grantee. Grantee must pay for all costs of publication of
this Franchise, and all reasonable costs for public notices provided for in this Franchise.
19.4 . Binding Effect. This Franchise is binding upon the parties, their consented
successors and assigns.
19.5 Authority to Amend. This Franchise may be amended at any time by written
agreement between the parties.
19.6 Venue. The venue for any dispute related to this Franchise will be with the
United States District Court for the Western District of Washington or the King County Superior
Court, Kent, Washington.
19.7 Governing Law. This Franchise is governed in all respects by the laws ofthe
State of Washington.
19.8 Guarantee. Grantee is not required to maintain a guarantee for the term of the
Franchise. However, the City reserves its right, in the case of a transfer under Section 17, to
require a signed guarantee, in a form approved by the City, filed with the City contemporaneous
with the controlling party or transferee's acceptance ofthe Franchise transfer.
19.9 Captions. The captions and headings of this Franchise are for convenience and
reference purposes only and do not affect in any way the meaning or interpretation of the
provisions of this Franchise.
19.10 Construction of Franchise. The provisions of this Franchise will be liberally
construed to promote the public interest.
19.11 No Joint Venture. This Franchise does not create ajoint venture or principal-
agent relationship between the parties. Neither party is authorized to, nor will either party act
r
ORD# , Page 70
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toward third Persons or the public in any manner that would suggest such relationship with the
other.
19.12 Waiver. The failure of either party at any time to require performance by the
other of any provision of this Franchise will in no way affect the right of the other party to
enforce the Franchise. The waiver by either party of any breach of any provision is not a waiver
of any succeeding breach of such provision, or as a waiver of the provision itself or any other I
proViSion.
19.13. Severability. The provisions of this ordinance are declared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, subsection,
provision or portion of this ordinance or the invalidity of the application thereof to any person or
circumstance, will not affect the validity of the remainder of the ordinance, or the validity of its
application to other persons or circumstances.
19.14 Entire Agreement. This Franchise and all exhibits are the entire understanding
and agreement between the parties with respect to this subject matter and supersede all prior oral
negotiations and written agreements between the parties.
19.15 Compliance with Federal. State. and Local Laws. The Grantee will comply with
all federal, State, and local laws, rules, and regulations.
19.16 Force Majeure. The Grantee will not be held in violation under, or in
noncompliance with, the provisions of this Franchise, nor suffer any enforcement or penalty
relating to noncompliance or violation, where such noncompliance or alleged defaults occurred
or were caused by circumstances reasonably beyond the ability of the Grantee to anticipate and
control. This includes, for example, war, riots, civil disturbances, floods or other natural
catastrophes, labor stoppages, or slow downs not attributable to City's employees, or power
ORD# , Page 71
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outages exceeding back-up power supplies, work delays caused by waiting for utility providers
to service or monitor their utility poles to which the Grantee's Cable System is attached.
Section 20. Ratification
Any act consistent with the authority and prior to the effective date of this ordinance is
hereby ratified and affirmed.
Section 21. Effective Date
This ordinance shall take effect and be in force five (5) days from the time ofits final
passage, and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this _ day of , 2006.
CITY OF FEDERAL WAY
MAYOR, MICHAEL PARK.
ATTEST:
CITY CLERK, LAURA HA THA WAY, CMC
APPROVED AS TO FORM:
CITY A TIORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK.:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
ORD# , Page 72
EXHIBIT A - ACCEPTANCE
KNOW ALL MEN BY THESE PRESENTS:
The City Council of the City of Federal Way, Washington, having duly passed and adopted
Ordinance No. , titled
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, GRANTING A NON-EXCLUSIVE FRANCHISE TO COMCAST OF
PUGET SOUND, INC. AND COMCAST OF WASHINGTON IV, INC. TO OCCUpy
RIGHTS-OF-WAY OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE
SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF OPERATING AND
MAINTAINING A CABLE COMMUNICATIONS SYSTEM, AND SETTING FORTH
CONDITIONS ACCOMPANYING THE GRANT OF FRANCHISE
and said Ordinance stating at Section 2.4 that the grant of franchise must be unconditionally
accept~ by the Grantee by the submission of a written instrument in substantially the form of
this Exhibit A;
NOW, THEREFORE, Comcast ofPuget Sound, Inc. and Comcast of Washington IV, Inc. do
hereby unconditionally accept the terms and conditions of the Ordinance granting the said
franchise, and do promise to comply with and abide by all its provisions, terms and conditions.
ACCEPTED this ---'- day of , 2006.
COMCAST OF PUGET SOUND, INC. COMCAST OF WASHINGTON IV, INC.
By: By:
Name: Name:
Title: Title:
Date: Date:
STATE OF WASHINGTON)
COUNTY OF ) ss.
On this instrument was ~cknowledged before me by
, a corporate officer of Comcast ofPuget Sound, Inc. and
.Comcast of Washington IV, Inc.
NOTARY PUBLIC FOR WASHINGTON
My Commission Expires:
ORD# , Page 73
___n___.. __
EXHmIT B - CITY BOND FORM
CITY OF FEDERAL WAY
PERFORMANCE/PAYMENT BOND
KNOW ALL PEOPLE BY THESE PRESENTS:
We, the undersigned ,
("Principal") and , the
undersigned corporation organized and existing under the laws of the State of
and legally doing business in the State of Washington as a surety ("Surety"),
are held and firmly bound unto the City of Federal Way, a Washington municipal corporation
("City") in the penal sum of Dollars and no/lOO ($ )
for the payment of which we firmly bind ourselves and our legal representatives, heirs,
successors and assigns, jointly and severally.
This obligation is entered into pursuant to the statutes of the State of Washington ~d the
ordinances, regulations, standards and policies of the City, as now existing or hereafter amended
or adopted.
The Principal has entered into an Agreement with the City dated ,200 for
.
NOW, THEREFORE, if the Principal shall perform all the provisions of the Agreement in the
._ manner and within the time period prescribed by the City, or within such extensions of time as
may.be granted under the Agreement,. and shall pay all laborers, mechanics, subcontractors and
material men or women, and all persons who shall supply the Principal or subcontractors with
provisions and supplies for the carrying on of said work, and shall hold the City, their officials,
agents, employees and volunteers harmless from any loss or damage occasioned to any person or
property by reason of any carelessness or negligence on the part of the Principal, or any
subcontractor in the performance of said work, and shall indemnify and hold the City harmless
from any damage or expense by reason of failure of performance as specified in the Agreement,
or from defects appearing or developing in the material or workmanship provided or performed
under the Agreement within a period of (a) the term of the Agreement, or (b) two (2) years after
final acceptance of construction performed under the Agreement, whichever is longer, then and
in the event this obligation shall be void; but otherwise, it shall be and remain in full force and
effect.
And the Surety, for value received, hereby further stipulates and agrees that no change, extension
of time, alteration or addition to the terms of the Agreement or to the work to be performed
thereunder or the specifications accompanying the same shall in any way affect its obligation on
this bond, and it does hereby waive notice of any change, extension. of time, alterations or
additions to the terms of the Agreement or to the Work.
ORD# , Page 74
I
The Surety hereby agrees that modifications and changes may be made in the terms and
provisions of the Agreement without notice to Surety, and any such modifications or changes
increasing the total amount to be paid the Principal shall automatically increase the obligation of
the Surety on this Performance Bond in a like amount, such increase, however, not to exceed
twenty-five percent (25%) of the original amount of this bond without the consent of the Surety.
Within forty-five (45) days of receiving notice that the Principal has defaulted on all or part of
the terms of the Agreement, the Surety shall make a written commitment to the City that it will
. either: (a) cure the default itself within a reasonable time period, or (b) tender to the City, the
amount necessary for the City to remedy the default, including legal fees incurred by the City, or
(c) in the event that Surety's evaluation of the dispute is not complete or in the event the Surety
disputes the City's ~laim of default, the Surety shall notify the City of its finding. and its intent, if
any, to interplead. The Surety shall then fulfill its obligations under this bond, according to the
option it has elected. Should Surety elect option (a) to cure the default, the penal swn of the
Bond shall be reduced in an amount equal to the costs actually incurred by the Surety in curing
the default. If the Surety elects option (b), then upon completion of the necessary work, the City
shall notify the Surety of its actual costs. The City shall return, without interest, any
overpayment made by the Surety. and the Surety shall pay to the City any actual costs. which
exceed the City estimate, limited to the bond amount. Should the Surety elect option (c), the
Parties shall first complete participation in mediation, described in the below paragraph, prior to
any interplead action.
In the event a dispute should arise between the Parties to this Bond with respect to the City's
declaration of default by the Principal, the Parties agree to participate in at least four hours of
mediation in accordance with the mediation procedures of United States Arbitration and
Mediation ("USA&M"). The Parties shall proportionately share in the cost of the mediation.
The mediation shall be administered by the Seattle USA&M. office, 4300 Two Union Square,
601 Union Street, Seattle, Washington 98101-2327. The Surety shall not interplead prior to
completion of the mediation.
DATED this _ day of ,20_.
CORPORATE SEAL OF PRINCIPAL: [PRINCIPAL]
By:
(Name of Person Executing Bond)
Its:
(Title)
(Address)
(Phone)
ORD# , Page 75
CERTIFICATE AS TO CORPORATE SEAL
I hereby certify that I am the (Assistant) Secretary of the Corporation named as Principal in
the within bond; that , who signed the said bond on behalf of the
Principal, was of the said Corporation; that I know his. or her
signature thereto is genuine, and that said bond was duly signed, sealed, and attested for and in
behalf of said Corporation by authority of its governing body.
Secretary or Assistant Secretary
CORPORATE SEAL OF SURETY:
Surety
By:
Attorney-in-Fact
(Attach Power of Attorney)
(Name of Person Executing Bond)
(Address)
(phone)
APPROVED AS TO FORM:
Patricia A. Richardson, City Attorney
ORD# . , Page 76
~
__ _u_.________
EXHIBIT C -INSTITUTIONAL NETWORK AGREEMENT
Section 1. Private Network Status. The I-Net is a private communication network governed
by the Franchise, and the City will use the I-Net solely for Non-Commercial applications in
accordance therewith. The Grantee reserves the right to inspect the City's Non-Commercial
application of the network. Such inspection can only occur upon reasonable prior written notice
by the Grantee, and in the presence of a City employee and shall not interfere with the operation
of the network. The City may not lease, resell,-or grant access privileges to I-Net fiber backbone
capacity to a third party, other than public entities such as the Fire Departments, School Districts,
and Utility Districts. The I-Net may be used for origination purposed for governmental,
educational, and public use.
Section 2. Maintenance and Repair of I-net Fiber Backbone. Routine maintenance and
repair on the I-Net fiber backbone and associated facilities and equipment, will be conducted on
the same schedule as routine maintenance and repairs of Grantee's Cable System. Any routine
maintenance work performed effected upon the I-net fiber backbone and associated facilities and
equipment shall be conducted by Grantee, with prior notice of at least five (5) business days to
the City. In emergency conditions, such as a natural emergency resulting from a windstorm,
Grantee will effect emergency repair work on the I-Net system, if any, in the course of
conducting its own emergency repair work on its cable system, excepting where I-Net backbone
fiber may not be co-located with Grantee system plant on a strand or in conduit in which case
Grantee's fiber shall be repaired as a first priority and I-Net backbone fiber shall be repaired as a
second priority in a continuous repair window. In such event, Grantee shall have no liability to
City for a delay in I-Net service restoration. Grantee will make every reasonable effort to restore
service on an expedited basis where the City advises Grantee that such service is a critical
emergency communication need.
Grantee shall perform maintenance on the I-Net fiber backbone at its own expense. In
the case of needed repairs to the I-Net fiber backbone and associated facilities and equipment
used exclusively by the City shall be performed by the Grantee at a reasonable time and
materials cost. The Grantee shall notify the City in writing of such needed repairs prior to
conducting the work, together with an estimate of the cost ofthe work, and shall obtain the
City's approval to perform the work. The City will timely reimburse the Grantee for its
reasonable expenses on a time and material basis for conducting such repair. For the purposes of
this section, repair shall include, without limitation, all labor, materials and equipment charges
for restoration of outages or damage wrought by inclement weather.
Section 3. Service Trouble Calls and E.scalation. The City acknowledges that Grantee does
not actively monitor the signal transmission upon City utilized I-Net fiber, and may have no
notice of a service outage but for City-initiated notification. For any outages of City utilized 1-
Net fiber as determined by the City, the City shall notify its information technology ("IT")
representative, who shall in turn, contact the designated local Network Operations Center
(NOC). Grantee shall respond on-site to any routine trouble calls within four (4) hours of receipt
of notification at the NOC and shall actively begin'working on the problem until it is resolved.
In order to document its work on the City-utilized I-Net fiber, Grantee will use its normal trouble
ORD# , Page 77
----------~-----
ticket processes. In the event of an inability to initially resolve I-Net problems, Grantee shall
follow its normal escalation procedures for correcting fiber outages. At the City's request,
Grantee shall also notify the City and provide documentation of the I-Net problem resolution.
Such documentation shall include, among other things, a description of the cause arid resolution
of the problem for each I-Net trouble ticket.
Section 4. Administration, Maintenance and Management of the I-Net. The City shall be
responsible for the ongoing administration, maintenance and management of the non-backbone 1-
Net facilities and equipment located on the City side of the I-Net fiber termination panel located
at each site, and the internal site network itself, unless it contracts with Grantee separately for a
managed network. All such maintenance conducted by the City shall be perfo~ed in
accordance with industry standards, and any equipment owned and used by the City shall comply
in all respects with applicable governmental codes, laws, ordinances or regulations.
Section 5. City I-Net Users to Provide Certain Electronics. Grantee shall be responsible for
supplying and installing the I-Net fiber backbone and associated facilities and equipment, for the
City's use, to the specified fiber termination panel locations only, thereby providing a pathway
for I-Net communications between sites. Any "active" equipment or components beyond the
termination panel, including but not limited to computers, network cards, optronics, electronics,
and equipment racks, required forI-Net use shall be provided at the City's sole expense. The
City shall coordinate with the Grantee to ensure that active equipment is compatible with I-Net
backbone equipment.
GRANTEE DISCLAIMS ANY WARRANTY, WHETHER EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.. GRANTEE
SPECIFALL Y DISCLAIMS ANY RESPONSffiILITY FOR ANY DAMAGES SUFFERED BY
THE CITY ARISING OUT OF ITS PERFORMANCE UNDER THIS EXHIBIT. IN NO
EVENT SHALL GRANTEE BE LIABLE TO THE CITY FOR ANY INDIRECT, SPECIAL,
INCIDENTAL, PUNITIVE OR CONSEQUENTIAL DAMAGES, WHETHER OR NOT
FORESEEABLE. THE FORGOING DISCLAIMER APPLIES ONLY TO SUCH CITY, FIRE
DEPARTMENT AND OTHER USERS PROVIDED "ACTIVE" EQUIPMENT OR
COMPONENTS.
Section 6. Equipment or Modifications. Neither the City nor the Grantee will attach any
equipment or otherwise modify the I-Nerin any way that will interfere with the signal quality
and the normal operation of each other's systems. The City may not access any part of the
backbone fiber and associated facilities and equipment outside the actual I-Net site fiber
termination panel, and the City's permitted access shall in no event extend beyond the City's side
of the fiber termination panel. Except as provided in this Exhibit, Grantee will not interfere with
the signal quality and the normal operation of the I-Net.
Section 7. Relocation. I-Net backbone fiber and associated equipment are subject to the
aerial to underground relocation requirements governing the Grantee's Cable system under the
Franchise. Such relocation shall be at the Grantee's expense, except should an increased cost
differential arise because of Grantee's having to do additional splicing, increase the size of its
ORD# , Page 78
---
conduit, vaults, or fiber sheath solely because of the I-Net fiber backbone and associated
facilities and equipment. In such cases, then the City shall pay the reasonable incremental cost
differential pertaining to the I-Net backbone fiber only.
Section 8. Future I-Net Expansion and Modification. Grantee and the City shall cooperate in
investigating and considering options for expansion or modification of the I-Net within current
or future City limits. Upon request of the City, the Grantee shall investigate and provide the City
a plan with cost.estimates based on the current I-Net configuration, a managed network and the
most cost efficient connection utilizing current technology, such as Dense Wave Division
Multiplexing, including the necessary equipment, to accommodate the City's I-Net needs for the
proposed expansion or modification, at the City's option. After receiving a request for
additional I-Net construction or modification, Grantee shall provide the City a plan, including an
estimate of the construction costs, within ninety (90) days. The cost estimate shall include the
fully allocated construction cost from the nearest Grantee identified fiber access location to the
requested site, including, but not limited to, site construction, fiber, labor, materials and Grantee
provided equipment. The City shall pay all of Grantee's design engineering costs associated
with development of the requested plan and cost estimate(s), ifthe City decides not to proceed
with the construction. To approve the Grantee to perform the work, the City shall provide the
Grantee with written authorization to complete the expansion or modification construction and a
purchase order in the amount of the cost estimate. Any additional I-Net construction shall be
performed and completed within six (6) months after the City authorizes that the work be
performed, unless the parties agree in writing to a different completion date prior to
commencement of the work in order to accommodate special considerations of the City.
Section 9. Fiber Construction and Termination. Any new construction and termination of 1-
Net fiber backbone and associated facilities and equipment will be completed in accordance with
the Franchise and the Grantee's standard practices, including but not limited to practices
concerning connectorization. The Grantee will be allowed to utilize City-owned conduit
capa~ity at no charge for fiber construction if such conduit is available in the foreseeable future
as determined by the City, and the City agrees to grant the Grantee all necessary rights of entry
for the connections to the new sites. The Grantee agrees to obtain all necessary licenses and
permits, and construct the I-net fiber backbone in a manner consistent with the Franchise.
Any new fiber connection shall be terminated at an internal point of demarcation in
Grantee's standard termination panel, unless the City provides another means ofterminatio~, in
which case the City shall provide all necessary termination equipment. At each termination
location, the City shall provide wall mount backboards and a power source for the basic
termination, or such equipment as chosen by the City as replacement.
,
Section 10. Testing and Acceptance. For any new construction of I-Net fiber backbone, the
Grantee- shall certify the integrity through testing in accordance with industry standards. Tests
will be conducted from the demarcation point to termination point, example City Hall to the 1-
Net site. Industry standards for loss and attenuation will determine the acceptable loss of a given
link. A copy of the documentation shall be provided by the Grantee in an electronic format. The
City or its designee shall have the option of attending any I-Net test conducted by' Grantee and
also have the option of conducting a physical inspection of the construction taking place in the
ORD# , Page 79
right-of-way or on City property or other property used by the City, provided that this inspection
should not include touching, moving or manipulating the fiber, and provided further that this
inspection is conducted prior to the date of Grantee's planned testing.
.
ORD# , Page 80
---------
ATTACHMENT C
@omcast Comcast - Washington Market
Sou st Puget Sound Area
',' ,:<'f~uburn Way North
~4~(." _:~~~1i't%f"
",;:;J;l,tJI't~ln. WA 98002
l'.',,~t,
April 10, 2006
Mr. Derek Matheson
City Manager (Int)
City of Federal Way
PO Box 9718
Federal Way, WA 98063-9718
A.
..~lt
. ., ;t'ransition: Given today's very competitive cable television
Co' ,~,:~ proud to continue our voluntary offer of a discount to the basic cable
se.,~3nd/or disabled low income customers. Comcast recognizes that our
1'f~jt:;r;>
l~f.tJPosed un~er the franchise renew~~, varies slightly. from discount
, , .Ilsnng FranchIses. To ease the tranSItion, Comcast WIll grandfather the
current ,/,'tiite formulas for the existing active qualified customers, at the date of
execution fa ......e renewed franchise. The grandfather transition will remain in effect for
those active '~stomers until such time that they discontinue cable service with Comcast.
FHSRAC 4/25/06
0-92
ATTACHMENT C
C. Corncast Modem Services to Schools: As part of the National Cable Television
Association's Cable in the Classroom initiative, Comcast is proud of its voluntary
commitment of providing complementary modem services to the K-12 accredited schools in
the Washington Market. The program works by allowing teachers and students; within
classrooms, libraries, or computer labs use of new technologies in curriculum and study
programs. Since this service is for educational purposes only and is a complimentary service
not eligible for networking and administrative purposes, each school district needs to assess
potential conflicts with Internet connectivity E-funding requirements. If the school district is
interested in the program, the connection process for this voluntary service is available
through Comcast's local franchising department, using the public facilities connection terms
and process in the Franchise.
Acknowledged and agreed to this _ day of , 2006.
ComcasrofPuget Sound, Inc. and Comcast of Washington IV, Inc.
By:
Its:
Date:
City of Federal Way
By:
Its:
Date:
FHSRAC 4/25/06
0-93
MEETING DATE: May 2nd, 2006 ITEM# 7-a
__'_~"'___M'__' --_.._-_._-..._--_...._--_.._~_.._.._......__.-...._.~..-.---...---.,.....--..---.---
CITY OF FEDERAL WAY
City Council
AGENDA BILL
I
SUBJECT: Sound Transit Phase 2 - Light Rail Alignment
"_~'__"_'____'_'_M'MM____"_ ....._..--._._._____...__._.__.....___._.~ ....,_._.. -...--...-,-- --
CATEGORY: BUDGET IMPACT:
0 CONSENT .0 ORDINANCE Amount Budgeted: $
0 RESOLUTION o PUBLIC HEARING Expenditure Amt.: $
[gI CITY COUNCIL BUSINESS o OTHER Contingency Req'd: $
-.--.-.----. . -..-----.------.--...---.......-.--.-.-.....--.----...--..-.---
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated April 17th, 2006.
'___'M'___' -.........---....----.---..--.--.......---.....-----....--.--.----..-..-....---------..--
SUMMARYIBACKGROUND: Sound Transit requested that affected agencies comment on proposed projects for Phase
2 of Sound Transit's implementation of its Long Range Plan ("ST2") by March 23rd, 2006. Sound Transit hoped that this
would help resolve what projects should be included, and also their respective scopes, so that costs may be estimated more
accurately. Sound Transit hopes to present a package of projects to voters in November 2007 with RTID. The City
Council approved a comment letter on March 2151, 2006, that supported light rail but did not specify a preferred light rail
alignment. Sound Transit requested further comment on a preferred alignment by May 10th, 2006. The Chamber of
;ommerce held a meeting on April 24th to solicit further comment, results of which will be presented at this Council
meeting.
-.,. .------ .._.___~__.__M.___._._...____.H_____.____.__
CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 17th, 2006 meeting the Land Use and
Transportation Committee decided to bring this topic back to LUTC on May 151, in addition to forwarding the discussion
on to the May 2nd, 2006 Council meeting. Due to the timing ofthe Chamber of Commerce meeting held on April 24th,
2006, and that the May 1 st LUTC had not occurred when this Agenda Bill was drafted, there is no committee
recommendation provided.
_.M._______._M__._H.. MM.._._'M'___'_ .--
PROPOSED MOTION: A proposed m
----..-- .'-" ---
CITY MANAGER APPROVAL:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 TABLEDfDEFERRED/NO ACTION Enactment reading
~ MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
REVISED - 05/1012001
CITY OF FEDERAL WAY
MEMORANDUM
DATE: May 1st, 2006
TO: Land Use and Transportation Committee
VIA: Derek Matheson, Interim City Manager
FROM: Cary M. Roe, P.E., Public Works Directo~
Rick Perez, P.E., City Traffic Engineer
SUBJECT: Sound Transit Phase 2 - Light Rail Alignment
POLICY QUESTION:
What is Council's preference on the alignment of light rail in Federal Way for Phase 2 of Sound
Transit's Long Range Plan?
BACKGROUND:
Sound Transit requested that affected agencies comment on proposed projects for Phase 2 of Sound
Transit's implementation of its Long Range Plan ("ST2") by March 23rd, 2006. Sound Transit hoped
that this would help resolve what projects should be included, and also their respective scopes, so that
costs may be estimated more accurately., Sound Transit hopes to present a package of projects to voters
in November 2007 with R TID. The City Council approved a comment letter on March 21 st, 2006, that
supported light ~il but did not specify a preferred light rail alignment. Sound Transit requested further
comment on a preferred alignment by May 10th, 2006. The Chamber of Commerce held a meeting on
April 24th to solicit further comment, results of which will be presented at this Council meeting.
STAFF RECOMMENDA nON:
Staff seeks Council recommendation.
COMMITTEE RECOMMENDATION:
Forward the above LUTC recommendation on Light Rail Alignment to the May 2nd, 2006, City
Council Business Agenda.
cc: Project File
Day File
A CITY OF
Federal Way
FOR IMMEDIATE RELEASE........................................................ .....................APRlL 20, 2006
Contact; Cary Roe, Public Works Director
(253) 835-270 I or cary.roe@cityoffederalway.com
FEDERAL WAY BUSINESSES AND RESIDENTS CAN WEIGH IN ON LIGHT RAIL ALIGNMENT
Sound Transit will be studying the possibility of extending light rail service to the City of Federal Way
from SeaTac Airport and/or Tacoma during Phase II of their project. Proposed station locations are
Redondo Heights Park-and-Ride, Federal Way Transit Center, and South Federal Way Park-and-Ride. A
public vote will be on the ballot in 2007.
Sound Transit has asked for alignment preferences from Federal Way and other communities in Light
Rail's path. The two main path alternatives are either along Interstate 5 or Pacific Highway (State Route
99).
The Federal Way Chamber of Commerce will be hosting a meeting to discuss alignment options, and
encourages businesses to participate through input and comments on the proposed alignment routes.
Date: Monday, April 24, 2006
Time: 2:30 p.m.
Place: City Hall Council Chambers
33325 81h Ave. S.-Federal Way
Citizens will also have an opportunity to provide input on the issue at either.ofthe following times:
Meeting: Land Use & Transportation Committee
Date: Monday, May 1, 2006
Time: 5:30 p.m.
Place City Hall Council Chambers
Meeting: City Council
Date: Tuesday, May 2, 2006
Time: 7:00p.m.
Place: City Hall Council Chambers
Sound Transit has requested the City's written alignment input by May 10, 2006.
Additional information can be found at: w\\tw.soundtransitorg/st2/futureiproiects/south.asp
##
CITY OF FEDERAL WAY
MEMORANDUM
DATE: April 17th, 2006
TO: Land Use and Transportation committ~
VIA: Derek Matheson, Interim City Manager
FROM: Cary M. Roe, P.E., Public Works Directol1r~
Rick Perez, P.E., City Traffic Engineer
SUBJECT: Sound Transit Phase 2 - Light Rail Alignment
POLICY QUESTION:
Should the Council provide policy direction to staff to submit comments to Sound Transit on the alignment of
light rail in Federal Way for Phase 2 of Sound Transit's Long Range Plan?
BACKGROUND:
Sound Transit requested that affected agencies comment on proposed projects for Phase 2 of Sound Transit's
implementation of its Long Range Plan ("ST2") by March 23, 2006. Sound Transit hoped that this would help
resolve what projects should be included, and also their respective scopes, so that costs may be estimated more
accurately. Sound Transit hopes to present a package of projects to voters in November 2007 with RTID. The
City Council approved a comment letter on March 21 S\ 2006, that supported light rail but did not specify a
preferred light rail alignment.
Projects
Sound Transit began this process with a list of 85 potential projects and has now narrowed that list to 63. The
following is a list oflight rail projects in and/or proposed to be funded at least in part by South King County:
1. Extension from SeaTac Airport to S 200th Street
2. Extension from S 200th Street to Kent-Des Moines Road
3. Extension from Kent-Des Moines Road to Tacoma Dome
4. Planning Study of New Routes (Burien to Renton)
For the purposes of estimating costs, ST staff assumed that light rail through Federal Way would use an
elevated alignment primarily along SR 99. This does not suggest that Sound Transit has selected a preferred
alternative - in fact, it is this type of issue that generates Sound Transit's request for comment from the City. To
wit: Does the City have a preference for a light rail alignment through Federal Way? Also, should it be eleVated
or at-grade? These questions have significant implications for the City and Sound Transit, in terms of cost,
ridership, and ability to accommodate and influence land use for decades.
Alignment of Light Rail through Federal Way
There are two basic alternatives for alignment: SR 99 and 1-5. Variations on an 1-5 alignment may include
segments where Military Road could be used, particularly between Star Lake Road and S 304th Street, with a
potential station at S 288th Street, which would also encourage redevelopment at this commercial retail node.
Sound Transit has, in the proposed scope, stations being located at Redondo Heights Park and Ride, Federal
Way Transit Center, and South Federal Way Park and Ride.
~ SR 99 alignment would suggest more opportunities for additional stations and transit-oriented development
near those stations. If entirely at grade, it may cost less to construct, but the more it becomes elevated to
mitigate traffic impacts on SR 99, any cost-advantage would likely turn into a disadvantage. Because of the
lower speeds and number of stations, ridership would consist of shorter trips.
An 1-5 alignment would suggest a higher-speed facility with fewer opportunities for additional stations and
transit-oriented development. It may cost slightly less to construct, and may also impact the ability of WSDOT
to widen 1-5 in the future or provide additional access points to 1-5. Because of the higher speeds, an 1-5
alignment would be more supportive of regional trip-making.
___n_...__._
April 171h, 2006
Land Use and Transportation Committee
Sound Transit Phase 2
Page 2
Elevated vs. at-grade
It should be noted that Sound Transit does not have a set policy on when grade separation is necessary - this
would likely be negotiated with Sound Transit. As a starting point, staff would raise concerns about the traffic
impacts of at-grade crossings of key intersections on SR 99 including: S 288111 Street, Dash Point Road, S 3121h
Street, S 3161h Street, S 320111 Street, S 3241h Street, S 336111 Street, S 348111 Street, and S 356d1 Street. In addition
to aesthetic issues, elevated trackage also allows the noise from trains to propagate further, thus potentially
!mpacting more residences. On the other hand, at-grade alignments would require more right-of-way and fewer
median breaks on SR 99. The median of SR 99 is 12-16 feet wide, whereas a double-track light rail alignment
would require 28-36 feet, thus impacting right-of-way on one or both sides of SR 99. Alternatively, one or two
lanes could be removed from SR 99, although this would have severe implications for meeting transportation
concurrency standards.
Summary
Policy questions include:
. Does the City have a preferred alignment for light rail?
. Where should stations be located?
. Should alignments be at-grade or elevated?
. If at-grade, should the alignment be placed in existing right-of-way at the expense of roadway capacity, or
should additional right-of-way be acquired?
STAFF RECOMMENDATION:
Staff seeks Council recommendation.
COMMITTEE RECOMMENDATION:
Forward the above staff recommendation to the May 2nd, 2006, City Council Business Agenda.
cc: Project File
Day File
----- -------