Council PKT 09-05-2006
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~~ Federal Way
City Council Meeting
AGENDA
COUNCILMEMBERS
Mike Park, Mayor
Jeanne Burbidge Jim Ferrell
Jack Dovey Linda Kachmar
Eric Faison Dean McColgan
CITY MANAGER
Neal Beets, City Manager
OFFICE OF THE CITY CLERK
September 5, 2006 - Regular Meeting
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AGENDA
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
September 5, 2006 - 7: 00 PM
(www.cityoffederalway.com)
*****
l. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Proclamation: "Kids Day America/IntemationaFM"
b. Swearing-in Ceremony for Interim Deputy Police Chief Andy Hwang
c. Certificates of Appointment Diversity Commission
d. Certificates of Appointment for Lodging Tax Advisory Committee
e. Certificates of Appointment for Youth Commission c
f. City Manager - Introduction of New Employees
g. City Manager - Emerging Issues
4. CITIZEN COMMENT
PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City
Council at this time. When recognjzed by the Mayor, please come forward to the podium and state your name for the record. PLEASE
LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate
negatively to other individuals. or are otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed by a Council Committee of three members and brought before full
Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for
separate discussion and subsequent motion.
a. Minutes: Approval of the August 1, 2006 Special & Regular Meetings
b. Vouchers
c. July 2006 Monthly Financial Report
d. ENACTMENT ORDINANCE: Council Bill # 411: Diversity Commission Residency Requirement
e. RESOLUTION: Setting the Public Hearing Date for the Street Vacation of Campus Highlands Division
1, 3 and 5
f. Amendments to the Council Rules to Allow Public Use of City Equipment during the Public Comment
Portion of the City Council Meetings
g. 2007-2008 Community Development Block Grant Program
h. 21 st Ave SW Extension (SW 356th St to 22nd Ave SW) Improvement Project -100% Design Status
Report
1. S. 320 St. at 1st Ave S Intersection Improvements Project -100% Design Status Report
J. 2006-2007 Commute Trip Reduction Area Flexpass for City Hall
8. COUNCIL BUSINESS
a. Federal Way Community Center Business Plan Acceptance
b. Water Resource Inventory Area (WRIA) 9 Interlocal Agreement
c. Proposed Settlement Agreement of Christina Howe v. Federal Way et al
d. Proposed Settlement Agreement of Nikki Stivers v. Federal Way et al
e. Proposed Settlement Agreement of Marquita Jackson v. Calhoun et al
9. CITY COUNCIL REPORTS
10. CITY MANAGER REPORT
I II. EXECUTIVE SESSION
I
a. Property Acquisition Pursuant to RCW 42.30.110(1)(b)
b. Potential Litigation Pursuant to RCW 42.30.110(1 )(i)
12. ADJOURNMENT
';( ~
*~THE COUNCIL MAYADD AND TAKE ACTlONONOTHE~ ITEMS NOT LlSTEDON THE AGENDA **,
THE COMPLEtE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HAtL ANI) ALSO ON TIlE CITY'SWEBSITE
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PROCLAMATION
"Kids Day Americallntemationa{fM"
WHEREAS, the health and well-being of children IS our
responsibility; and
WHEREAS, the safety of our children is a significant concern for
parents, community leaders, and health care givers; and
WHEREAS, the environmental welfare is of universal concern
and deserves the utmost attention; and
WHEREAS, if started in childhood, proper health, safety, and
environmental habits can be maintained for a lifetime, producing a valued
member of society and enhancing our community; and
NO Wi THEREFORE, we, the undersigned Councilmembers of
the City of Federal Way, Washington, do hereby, proclaim September
16t\ 2006 as "Kids Day America/lnternationaiTM in the City of
Federal Way and urge that thisday be dedicated to the efforts of doctors
of Chiropractic in helping educate all citizens on the importance of health,
safety and environmental issues affecting our community.
SIGNED this 5th day of September. 2006.
ClTY OF FEDERAL WAY
Mike Park, Mayor Jim Ferrell, Deputy Mayor
Jeanne Burbidge, Councilmember Jack Dovey, Councilmember
Eric Faison, Councilmemher Linda Kochmar, Councilmemher
Dean McColgan, Councilmember
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY COUNCIL MEETING MINUTES
POLICY QUESTION: Should Council approve the draft minutes of the August 1, 2006 Special and Regular
Meetings as presented?
COMMITTEE: Not Applicable MEETING DATE: Not Applicable
CATEGORY:
~ Consent D Ordinance D Public Bearing
D City Council Business D Resolution D Other
STAFF REpORT By: Not Applicable DEPT: Not Applicable
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Attachments:
Draft meeting minutes of the August 1, 2006 Special and Regular Meetings.
Options Considered:
1. Approve the minutes as presented. ." :.
2. Amend the minutes as necessary. . " " .'
STAFF RECOMMENDATION: Staff recommends approving the minutes as presented.
CITY MANAGER ApPROVAL: N/A ~ DIRECTOR ApPROVAL: N/A N/A
Committee ~ Committee Council
COMMITTEE RECOMMENDATION: Not Applicable
PROPOSED COUNCIL MOTION: "I move approval of the meeting minutes of the August 1, 2006 Special and
Regular Meetings.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERREDINO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02106/2006 RESOLUTION #
________________________n_______
PRELIMINARY
FEDERAL WAY CITY COUNCIL
Council Chambers - City Hall
August 1, 2006
Special Meeting - 5:00 PM
(.www.citvo((ederalwav.com)
MINUTES
..........................................................................
I. CALL MEETING TO ORDER
Mayor Park called the meeting to order at 5 :04 PM. Councilmember Burbidge and Mayor Park
interviewed Alleah Pac for Youth Commission. Mayor Park stated they would update the rest of the
council regarding her interview. Councilmembers Linda Kocmnar and Jack Dovey arrived at 5:15
PM. Councilmember Faison arrived at 5:25 PM. Deputy Mayor Ferrell arrived at 5:58 PM
Councilmember McColgan was excused. Council continued interviewing as follows:
- YOUTH COMMISSION INTERVIEWS
a. 5:00 PM - Alleah Pac - interviewed by Mayor Park and Councilmember Burbidge.
b. 5: 1 0 PM Damien Murphy -
c. 5:20 PM -::- Lyndsey Wilson
- DIVERSITY COMMISSION 1'. ",
a. 5 :30 PM - Rhona Ray
- LODGING TAX ADVISORY COMMITTEE
a. 5:40 PM - Adina Lake
- YOUTH COMMISSION INTERVIEWS CONTINUED
d. 5:50 PM - Allison Palumbarit
e. 6:00 PM - Hayley Johnson
f. 6:10 PM -Jasmnin Park
g. 6:20 PM - Carolyn Lee
h. 6:30 PM Kiley Martin
1. 6:40 PM - Sarah Kirsch
II. DISCUSSION -Council discussed the applicants and stated appointments would be
announced under Council Business at the Regular Council Meeting to follow at
7:00 PM.
III. ADJOURN - Mayor Park adjourned the meeting at 6:53 PM.
ATTEST:
Laura Hathaway, City Clerk
Approved by Council on:
___u___________n_________
PRELIMINARY
FEDERAL WAY CITY COUNCIL
. REGULAR MEETING
Council Chambers - City Hall
August 1,2006 -7:00 PM
MINUTES
*****
1. CALL MEETING TO ORDER
Mayor Park called the meeting to order at 7 :07 PM. Councilmembers Burbidge, Kochmar, Dovey,
Faison, McColgan, Deputy Mayor Ferrell and Mayor Park present.
2. PLEDGE OF ALLEGIANCE
Deputy Mayor Ferrell led the flag salute.
3. PRESENTATIONS
a. Introduction and Swearing-in Ceremony for City Manager Neal Beets .,., ,.
Judge Michael Morgan presided over the swearing-in of City Manager Neal Beets.Mr~ Beets
thanked the City Council for entrusting him with this position.
b. Introduction and Swearing-in Ceremony for Interim Police Chief Brian Wilson
Outgoing Police Chief Anne Kirkpatrick presented Mr. Wilson with the Po.1ice Chief Badge.
Judge Michael Morgan presided over the Swearing-in of Interim Police Chief Brian WilsoJ:}..
c. Presentation of Award
Interim Police Chief Brian Wilson presented outgoing Police Chief Anne Kirkpatrick with the
Medal of Meritorious Service. Ms. Kirkpatrick thanked the Council and the staff.
. Recess for public reception to welcome Neal Beets, wish Anne Kirkpatrick
farewell, and welcome Bri::m Wilson as Interim Chief of Police
Council recessed for the public reception at 7 :21 PM and reconvened at 7 :46 PM.
d. Acceptance of Star bucks $15,000 Grant for Cedar Grove Park
Councilmember Burbidge accepted a $15,000 grant for Cedar Grove Park on behalf of the City
from the Kiwanis Club. She introduced the Kiwanis Club President and President Elect.
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PRELIMINARY
e. City Manager - Introduction of New Employees
City Manager Neal Beets introduced two employees, both in the Police Department: Chad Branco
and Troy Matsuyama.
f. City Manager - Emerging Issues
Mr. Beets stated there were no emerging issues to report.
4. CITIZEN COMMENT
Mayor Park noted revised language on the Citizen Comment sign-up sheets prohibiting testimony
for ballot propositions or campaigns for election pro or con. He also noted the new timing device
Council was testing and reminded citizens of the three-minute limit.
Ron Nowicki - introduced himself as the new Lakehaven Utility District Commissioner.
Kevin Morris - presented a PowerPoint presentation in support of the off-leash dog area at French
Lake Park.
Sally Hurst - spoke in support of the off-leash dog area at French Lake Park... . ..
Harold Hurst - spoke in support of the off-leash dog area at French Lake Park.
H. David Kaplan - submitted his comments for the record. Mr. Kaplan thanked outgoing Police
Chief Anne Kirkpatrick and welcomed City Manager Neal Beets.
Don Kuch. Clinic Director of Crises Clinic - thanked the Council for funding the 2-1-1 program
in South King County and asked for the City's assistance in publicizing the program.
Laura Pickens - spoke in support of Sherwood Forest Traffic Calming measures.
Julie Pogue - spoke in opposition of Sherwood Forest Traffic Calming measures. She stated she
hasn't noticed a difference since they've been in place and would rather have more patrols in the
area.
5. CONSENT AGENDA
a. Minutes: Approval of the July 5, 2006 and July 18, 2006 Regular Meetings - Approved
b. V ouchers- Approved
c. Monthly Financial Report - Approved
d. Council Bill # 410: Enactment Ordinance -French Lake Off-leash Dog Park - Pulled
e. Grant Funding for Transportation Improvement Projects - Approved
f. South 348th Street HOV Lanes Project - 30% Design Status Report - Approved
g. 26th Avenue SW Drainage Replacement Project - 50% Design Status Report - Approved
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PRELIMINARY
h. Mark Twain Neighborhood Traffic Safety - 20th Avenue S (S 280111 St to S 288th St) -
Approved
1. Sherwood Forest Neighborhood Traffic Safety-12th Ave SW_13tl1 Way SW (SW 346th St
to SW 3541h St) - Approved
J. 2006/2007 Commute Trip Reduction Agreement with King County - Approved
Councilmember Kochmar pulled Consent Item d - Council Bill #410 - French Lake Off-leash
Dog Park.
MOTION: Councilmember Faison moved approval of Consent Items a, b, c, e, f, g, h, i and j.
Councilmember McColgan second. The motion carried 7-0.
Consent Item d: Councilmember Kochmar recused herself as she is employed by Lakehaven
Utility District, which owns part of French Lake Park.
MOTION: Councilmember Burbidge moved approval of Council Bill #410 - Approving French
. Lake Off-leash Dog Park. Deputy Mayor Ferrell second.
AMENDMENT: Councilmember Dovey moved to enact a revised ordinance that allows dogs
within the off-leash area of French Lake Park and increases the allowable length:ofleashes within
the City pursuant to Chapter 4ah.dChapter 11 ofthe Federal Way City Codei.Councilmember . '"
Burbidge second. The motion passed 6-0 with Councilmember Kochmar recused. ,. "
cc, 'c
MAIN MOTION: The main motion passed 6-0 with Councilmember Kochmar recused.
6. INTRODUCTION ORDINANCE
a. Council Bill' #411/Residency Requirement for Diversity Commission
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
W ASHINGTION, AMENDING THE PROVISIONS RELATING TO THE
MEMBERSHIP OF THE FEDERAL WAY DNERSITY COMMISSION (Amends
Ordinance Nos. 92-141, 93-203, and 96-283).
City Clerk Laura Hathaway read the Ordinance Title into the record.
MOTION: Councilmember Burbidge moved to forward the ordinance to a second
reading/enactment at the September 5,2006 CoUncil meeting. Councilmember McColgan second.
The motion carried 7-0.
7. COUNCIL BUSINESS
a. Motion to Cancel August 15,2006 Regular Meeting
MOTION: Deputy Mayor Ferrell moved to cancel the August 15, 2006 Regular City Council
Meeting. Councilmember Dovey second. The motion carried 7-0.
PRELIMINARY
b. Cabins Park Contracts Approval
MOTION: Councilmember Burbidge moved to award the following contracts for the first two
phases of construction for Cabins Park: Phase I Site Prep: Johansen Excavating, Inc.; Phase II
Concrete: Pervious Concrete, Inc. Councilmember Kochmar second. The motion carried 7-0.
c. Han V{ 00 Ri Financing Discussion
Discussion moved after Commission Appointments
d. Commission Discussion! Appointments
i. Youth Commission
MOTION: Councilmember Burbidge moved the following appointments to the Youth
Commission: Carolyn Lee and Lyndsey Wilson to two-year terms expiring August 31, 2008;
Sarah Kirsch, Haley Johnson, Allison Palumbarit, and Kiley Martin to one-year terms expiring .
August 31, 2007 and Al1eah Pac and Jashmin Park as alternates for one-year. terms expiring
,'.. August 31, 2007. Councilmember Kochmar second. The motion carried 7-0. . . c
11. Diversity Commission . ;0, . ,.-
MOTION: Councilmember Burbidge moved the appointment ofRhona Ray to a three-yeartenn
on the Diversity Commission expiring May 31, 2009. Councilmember Kochmar second. The
motion carried 7-0.
111. Lodging Tax Advisory Commission
MOTION: Mayor Park moved the appoint of Adina Lake and the reappointments of Joann
Piquette and Gerry Lamontagne to two-year terms on the Lodging Tax Advisory Committee expiring
October 31, 2008. Councilmember Kachmar second. The motion carried 7-0
c. Han Woo Ri Financing Discussion
Economic Development Director Patrick Doherty recapped the events for the 2006 festival; stated
attendance was down this year and reviewed the budget shortfall. Mr. Doherty stated the total
budget for the festival was $342,000. There is an approximate $78,000 shortfall. Mr. Doherty
explained that there is a pledge from a principle sponsor of $20,000 but that money has yet to
come in. He also stated that the King County Council approved a contribution of $50,000 last
week and once that contract is signed the money will be transferred. He stated that ifthe $20,000
pledge does not come in there will still be a $28,000 shortfall - if it does it will leave an
approximate $8,000 shortfall.
Mr. Doherty stated the request to Councilis for use of up to $30,000 from the City Manager's
contingency fund to cover the budget shortfall. Any additional revenue from sponsorship
commitments and/or community donations shall be earmarked to replenish that fund accordingly.
------------------------ ------------
PRELIMINARY
Mayor Park recused himself from the discussion and vote as he is a member of the Han Woo Ri
board.
MOTION: Councilmember Dovey moved approval of Option 1 - approving the use of up to
$30,000 in City Manager contingency funds. Any additional revenue from sponsorship
commitments and/or community donations shall be earmarked to replenish the City Manager
contingency fund accordingly. Councilmember Burbidge second.
Discussion: There was discussion regarding whether or not the public thought this was a City-
sponsored event although the city supports the event. C01.U1cil asked that this point be made clear
for the next festival.
Councilmember McColgan asked if Lodging Tax funds could be used to recoup the shortfall. Mr.
Doherty responded that per the Attorney General's Opinion issued earlier in the year, Lodging
Tax funds can only be usedc for the marketing, advertising and publicity of events and those
expenses were covered by Lodging Taxes; no additional money can come from this account.
Councilmember Faison stated a broader discussion is needed regarding this event as well has how
the City will sponsor other community events should a request come through.
Councilmember Dovey agreed wi:th Councilmember Faison that an in-depth discuSsion is needed..
but stated he still supports the festival as t4e City started it and should encoUrage its continuation, '
Deputy Mayor Ferrell asked about the bills - are they now due? Mr. Doherty explainel1 that yes,
they are either now due or past due.
Councilmember Kochmar believes that it wasn't made clear that this was not a city-run event.
Mr. Doherty stated that there is no reason for people to believe that this was a city-run event - the
Han Woo Ri board contacted sponsors and contracts were-signed by the board.
Councilmember Dovey stated he views this $30,000 request as a loan and hopes that the
sponsorships come through. He stated that the Attorney General's opinion stating that Lodging
Tax dollars could only go towards marketing did not help matters.
VOTE: The motion to approve Option 1 passed 5-1; Councilmember McColgan dissenting;
Mayor Park recused.
8. CITY COUNCIL REPORTS
Councilmember McColgan announced he attended a Puget Sound Regional Council meeting last
week and that the City of Federal Way was granted $2 million in Puget Sound Regional Council
funding for the Highway 99 HOV project; the City requested $7 million and is first on the list for
$5 million in contingency funds towards the project should they become available. He also stated
that he was unable to attend the Commission futerviews this evening as he was opening the Fast
Pitch Softball Tournament at Celebration Park. He stated the park is booked solid for the week.
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PRELIMINARY
Councilmember Faison stated the Economic Development Committee meeting in August has been
canceled. He also recognized that council received several letters from neighbors in regards to the
French Lake off-leash dog park. Council took their concerns into consideration.
Councilmember Dovey stated the Land Use Transportation Committee will meet on August 7,
2006. The August and September cOinmittee meetings will focus on connectivity. He also stated
that he attended a meeting for Seattle Economic Development and the topic of discussion was
biodiesal/alternative energy sources.
Councilmember Burbidge announced the next Parks, Recreation and Public Safety Meeting is
scheduled for September 14, 2006. She updated Council on several regional meetings she
attended including the State Transportation Improvement Board meeting in Richland, and also
announced upcoming community events.
Councilmember Kochmar reported on Festival Days August 25_27th; thanked the Kiwanis Club
for their annual Salmon Bake at Steel Lake and stated she will attend a Suburban Cities
Association Meeting on water reclamation next week
Deputy Mayor Ferrell encouraged attendance at Fusion tomorrow night - proceeds go toward
transitional housing. He will also attend a Jail Advisory Meeting next week. " ,'. '.
:'J..:
. ;;.,:MayorParkattendedmeetingon transportation funding on July25, 2006, and attended the Piercet;..., ",c, ,
County Mayors Breakfast on July 28, 2006. i" .".; i-: "" ~ c'
":.
8. CITY MANAGER REPORT
None.
9. ADJOURNMENT
Mayor Park adjourned the meeting at 9:06 PM.
ATTEST:
Laura K. Hathaway, City Clerk
Approved by Council on:
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: VOUCHERS
POLICY QUESTION: Should the City approve the vouchers in the total amount of$4, 876, 250. 79
COMMITTEE: Finance, Human Services & Regional Affairs Committee MEETING DATE: August 29,2006
CATEGORY:
[8] Consent 0 Ordinance 0 Public Hearing
o City Council Business 0 Resolution D Other
STAFF REpORT BY:._Tho Kraus, Finance Manager~ DEPT: Management Services
I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered, or the labor performed as described herein and that the claims are just and due obligations against the
City of Federal Way, .ngton, and that I am authorized to authenticate and certify said liens.
Attachments: Voucher List
Options Considered: NA
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STAFF RECOMMENDATION: NA
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: _~ vj l0
Committee ommittee Council
COMMITTEE RECOMMENDATION:
<II move approval of the vouchers and forward to the September 5, 2006 Council Meeting for approval. "
<==--
JJbud--~~,d
Committee Member
PROPOSED COUNCIL MOTION: 'Pproval of the vouchers pursuant to RCW 42.24. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERRED/NO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/0612006 RESOLUTION #
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E-12
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FHSRAC August 22, 2006
E-13
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E-20
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E-48
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E-51
.~Q!!~~!.~~~!!!~~_~~!~:~~P-~~_~~~0~20~?__m_._.._____._._.__.___._________ ..__c_m_~_~EM~: ~ - C ____
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: JULY 2006 MONTHLY FINANCIAL REPORT
POLlCY QUESTION: Should the City approve the July2006 Monthly Financial Report?
COMMITTEE: Finance, Human Services & Regional Affairs Committee MEETING DATE: August 22,2006
CA TEGORY:
I:8J Consent D Ordinance D Public Hearing
o City Council Business D. Resolution D Other
STAFF REpORT By: Tho Kraus, Finance Manager DEPT: Man~gement Services
Attachments:
· July 2006 Monthly Financial Report
Options Considered:
1. Approve the July 2006 Monthly Financial Report as presented and forward to the September 5, 2006
Council Consent Agenda.
2. Deny approval of the July 2006 Monthly Financial Report and provide direction to staff.
STAFF RECOMMENDATION: NA
CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: ~. W
Committee C mmittee COWlCiI
COMMITTEE RECOMMENDATION: Forward approval of the July 2006 Monthly Financial Report to the
September 5, 2006 City Council Consent Agenda.
"""
of.C ~ ~~ Jh5RA--~XewuA
Linda K , Chair e Burbid e, Member Jack Dovey Member
PROPOSED COUNCIL MOTION: "] move approval o/the July 2006 Monthly Financial Report as presented. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFflCE)
COUNCIL AcrION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERREDINO AcrlON Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
C~OF'~ July 2006 Monthly Financial Report
Federal Way
GENERAL & STREET FUND OPERATIONS
The overall operating of the combined General and Street Fund showed a positive result of $2.14M through July. Overall
revenue total $21.76M and is $ 1. 89M or 9.5% above budget, primarily attributable to the exceptional building permit activities
and a positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very
sensitive to changing economy and should not be overly relied upon for long-term purposes. Year-to-date expenditures total
$20.49M and is $249K or 1% below budget. The favorable expenditure is primarily due to the timing difference in when
payments are made.
2005 2006 Variance
GENERAL. & STREET FUND Annual Annual YTD Annual YTD YTD Favorable (Unfavorable)
Summary of Sources .& Uses Budget Actual Actual Budget Budget. Actual $ %
Beginning Fund Balance $ 2,945,041 $ 2,945,041 $ 2,945,041 $ 4,728,229 $ 4,728,229 $ 4,728,229 $ 0 0.0%
OPERATING REVENUES
Property Taxes 8,584,024 8,442,168 4,561,154 8,692,174 4,744,067 4,744,067 - O.O~
Sales Tax 10,793,000 11,305,537 6,171,130 11,120,000 6,069,855 6,965,nO 895,915 14.8~
,Aminal Justice Sales Tax 1,781,000 1,817,981 999,020 1,8n,OOO 1,031,452 1,095,282 63,830 6.2"10
ntergovemmental 2,210,000 2,248,446 1,335,937 2,287,000 1,358,844 1,333,911 (24,934) -1.8%
easehold Tax 2,500 2,026 1,722 2,500 2,125 1,105 (1,019) -48.0~
Gambling Taxes 1,430,000 1,501,064 904,476 1,414,000 852,015 792,080 (59,935) -7.0%
Court Revenue 1,281,000 875,986 482,932 976,000 538,069 563,573 25,504 4.7~
Building PermitslFees-CD 2,942,400 3,141,368 1,952,127 1,653,400 1,027,466 1,624,767 597,301 58.1%
ROW Permits & Develop Svcs Fees-PW 365,000 346,605 191,253 370,000 204,162 258,768 54,607 26.7~
licenses 208,517 233,304 87,743 210,517 79,173 87,179 8,006 10.1~
Franchise Fees 723,000 787,639 588,967 733,000 548,110 639,768 91,657 16.7~
Passport Agency Fees 85,086 63,418 38,245 86,000 51,864 41,225 (10,639) -20.5%
Recreation Fees 872,335 825,052 572,550 874,335 606,750 591,186 (15,564) -2.6%
Public Safety 931,090 1,100,604 681,759 934,190 578,676 634,045 55,368 9.6~ c
Admin/Cash Management Fees 552,000 552,000 322,000 560,000 326,667 326,667 0 0.0%
Interest Eamings 172,000 277,945 126,448 183,000 83,254 279,152 195,898 235.3%
MisclOther 184,700 305,019 187,852 208,700 128,532 140,318 11,786 9.2%
Onllllino Transfers In: -
Utility Tax-Celebration Park 238,798 238,798 238,798 245,962 245,962 245,962 - 0.0%
Utility Tax-Kenneth Jones Pool 314,000 314,000 94,096 319,000 319,000 319,000 - 0.0%
Utility Tax-Arts CommlRW&B Festival 93,750 93,750 93,750 93,750 93,7511 93,750 - 0.0%
Utility Tax-Police Positions 625,000 625,000 625,000 625,000 625,000 625,000 - 0.0%
Utility Tax-Street Bond Projects 192,000 192,000 192,000 202,000 202,000 202,000 - O.O"A
Utility Tax-New Street lights 93,900 93,900 93,900 108,300 108,300 108,300 - 0.0%
Utility Tax-Camp Kilworth M&O 50,000 50,000 50,000 - 0.0%
otal Operating Revenues 34,675,100 35,383,608 20,542,859 33,825,828 19,875,093 21,762,875 1,887,782 9.5%
.
OPERATING EXPENDITURES
Ijity Council 388,802 344,136 227,968 409,317 271,145 272,826 (1,680) -0.6%
~ity Manager 871,491 853,100 489,461 908,228 521,090 461,962 59,128 11.3~
Municipal Court-Operations 1,401,822 983,097 555,133 1,158,496 654,177 607,922 46,255 7.1~
Economic Development 302,115 228,584 142,406 292,893 182,470 119,461 63,009 34.5%
Management Servn:es 1,883,518 1,862,587 1,108,941 1,897,272 1,129,591 1,207,912 (78,321 ) -6.9%
~ivillCriminal Legal Services c 1,145,500 1,005,324 590,834 1,200,561 705,575 659,467 46,108 6.5%
p>mm. Development Svcs 3,494,215 3,123,953 1,759,572 3,685,745 2,076,002 2,045,413 30,589 1.5%
all Services 1,442,060 1,400,637 673,563 1,384,060 665;592 688,450 (22,858) . -3.4%
Police Services 16,397,701 15,843,471 9,275,191 17,134,669 10,031,093 10,127,861 (96,768) -1.0'1<
Parks and Recreation 3,945,274 3,941,474 . 2,103,582 4,057,237 2,165,365 2,206,467 (41,101) -1.9'1<
Public Works 3,910,022 3,644,449 2,071,771 4,109,988 2,336,417 2,091,562 244,855 10.5%
otal Operating Expenditures 35,182,521 33;230,813 18,998,422 36,238,464 20,738,518 20,489,303 249,216 1.2~
Operating Revenues over/(under)
Operating Expenditures (507,421) 2,152,796 1,544,437 (2,412,636) (863,426) 1,273,572 2,138,997 -247.SOI.
OTHER FINANCING SOURCES
One-Time Transfers In 81,000 73,551 37,278 55,450 25,102 25,102 - 0.0%
Grants & Other 498,256 584,873 375,476 247,772 45,058 45,058 - O.O~
Total Other Financing Sources 579,256 658,423 412,754 303,222 70,159 70,159 . O.~
OTHER FINANCING USES
City Manager Contingency - - - 907,747 - - n/a n/.
One-Time Transfers to CIP 1,028,030 1,028,030 - 100,000 100,000 100,000 n/a n/a
Other 40,000 - - - - - n/a n/a
Total Other Financing Uses 1,068,030 1,028,030 - 1,007,747 100,000 100,000 nla n/a
otal Ending Fund Balance 1,948,846 $ 4,728,229 $ 4,902,231 $ 1,611,068 $ - $ 5,971,960 nta nt.
FHSRAC August 22, 2006
D-2
--~----- ---~- -~-_..._--
DESIGNATED OPERATING FUNDS
Through July, designated operating funds revenue total $12.45M and is $1.65M above the year-to-date budget of $lO.80M
with utility taxes and real estate excise taxes being the major contributors. Expenditures of$9.5IM is $271K below the budget
estimate of$9.78M.
2005 2006 Variance
DESIGNATED OPERATING FUNDS Annual Annual YTD Annual YTD YTD Favorable (Unfavorable)
Summary of Sources & Uses Budget Actual Actual Budget Budget Actual $ %
!Begin Balance-Designated Funds $ 4,610,136 $ 4,610,136 $ 4,610,136 $ 5,725,052 $ 5,725,052 $ 5,725,052 $ - O.ooA
!oPERATING REVENUES
Intergovernmental 596,245 565,157 320,809 617,953 319,424 319,424 - O.O~
lutility Taxes 8,225,399 8,292,520 4,969,910 8.407.499 5,038,820 5,509,188 470,368 9.3~
lHoteUMotel Lodging Tax 150,000 158,117 79,810 150,000 75,712 87,356 11,643 15.4"A
Real Estate Excise Tax 4,250,000 4,695,984 2,811,247 3,150,000 1,885,745 3,087,885 1,202,140 63.7"A
pumas Bay Centre 523,775 452,672 230,301 529,598 269,438 232,769 (36,669) .13.6"A
Knutzen Family Theatre 78,515 69,648 35,763 84,145 43,207 63,700 20,493 47.4"A
SWM Fees 3,576,746 3,535,750 1,891,694 3,607,080 1,935,553 1,935,553 . 0.0%
Refuse Collection Fees 167,701 165,950 110,612 170,217 113,455 112,603 (852) -o.8"A
nterest Earnings 203,345 217,821 113,413 204,345 106,397 92,623 (13,n3) -12.9'll
Miscellaneous/Other 217,250 284,251 275,306 - 3 3 - O.~
Dnnnina T""nsfers In' .
Utility Tax.Knutzen Thealle 118,869 118,869 100,000 121,840 121,840 121,840 - 0.0%
Utility Tax-Debt Service 4,242,273 4,202,629 1,125,601 3,885,861 - - - nh
Utility Tax-Arterial Streets 890,625 890,625 890,625 890,625 890,625 890,625 - 0.0%
olal Operating Revenues 23,240,742 23,649,993 12,955,089 21,819,162 10,800,218 12,453,570 1,653,351 15,3"A
OPERATING EXPENDITURES
L;ity Overlay Program 1,547,040 1,495,865 704,344 1,599,792 1,047,659 1,047,659 c- O.O~
Utility Tax-AdrninlCash Mgmt Fees 54,429 54,429 31,751 55,237 32,222 32,221 0 0.0%
Solid Waste 387,238 322,151 178,608 340,130 188,576 182,059 6,517 3.5"A
Hotel/Motel Lodging Tax 567,446 509,592 471,660 282,627 261,589 76,046 185,543 70.9"A
Debt Service 6,833,128 6,801,614 2.475,396 3,678,856 2,493,178 2,493,178 - 0.00,\
Surface Water Management 2,864,111 2,684,052 1,606,825 2,975,739 1,781,445 1,751.940 29,505 1.7'll
Dumas Bay Centre 538,575 478,294 278,748 534,628 311,580 279,310 32,270 10.4'll
t'o.nulzen Family Theatre 201,090 168,945 99,187 201,720 118,429 101,090 17,340 14.6'll
Dnonina ~ .
Utility T ax-Celebration Parl< 238,798 238,798 238,798 245,962 245,962 245,962 - 0.0%
Utility Tax-Kennelh Jones Pool 314,000 314,000 94,096 319,000 319,000 319,000 - 0.0,*
Utility Tax-Arts CommlRW&B Festival 93,750 93,750 93,750 93,750 93,750 93,750 - 0.0%
Utility Tax-Police Positions 625,000 625,000 625,000 625,000 625,000 625,000 - 0.0'll
Utility T ax-Street Bond Projects 192,000 192,000 192,000 202,000 202,000 202,000 - 0.0%
Utility Tax-New Street Lights 93,900 93,900 93,900 108,300 108,300 108,300 - 0.0%
Utility Tax-Knutzen Family Theatre 118,869 118,869 100,000 121,840 121,840 121,840 - 0.0%
Utility Tax-Arteriat Slleets Ovel1ay 890,625 890,625 890,625 890,625 890,625 890,625 . 0.0%
Utility Tax-Camp Kilwor1h M&O - - - 50,000 50,000 50,000 - O.O"A
Utility Tax-Debt Service 4,242,273 4,202,629 1,125,601 3,885,861 - . - nI~
Utility Tax-Transportation CIP 890,625 890,625 890,625 890,625 890,625 890,625 - O.O~
otal Operating Expenditures 20,692,897 20,175,138 10,190,914 17,101,692 9,781,781 9,510,605 271,176 2.8%
Operating Revenues over/{under)
Operating Expenditures 2,547,845 3,474,855 2,764,175 4,717,470 1,018,437 2,942,965 1,924,527 189.00..1
~THER FINANCING SOURCES
One- Time Transfers In 60,404 62,904 19,404 - - - - nla
Gl3ntslMiligalionlOther 175,036 257,131 114,816 123,280 219,010 219,010 - O.~
Total Other Financing Sources 235,440 320,035 134,220 123,280 219,010 219,010 - O,~
~THER FINANCING USES
One- Time Transfers Out 2,830,419 2,679,974 1,979,974 4,255,095 3,719,686 3,719,686 - 0.0%
Other - - - - - - - nIa
Total Other Financing Uses 2,830,419 2,679,974 1,979,974 4,255,095 3,719;686 3,719;686 - 0.0%
ENDING FUND BAlANCE
Arterial Street - 97,272 629,497 (1) - 313,229 nla nla
Utility Tax 868,708 1,027,502 1,731,449 1,228,801 - 2,786,382 nla nla
Solid Waste & RecycUng 60,641 121,707 103,096 75,072 - 213,566 nla nla
HoteUMotel Lodging Tax - 132,627 60,681 . - 146,988 nla nla
Paths & Trails 14,991 15.272 10,883 24,831 - 21,173 nla nla
Debt Service Fund 2,815,373 3,195,705 2,484,010 3,902,710 - 999,299 nla nla
Surface Water Management 799,420 1,120,908 519,869 1,059,622 - 645,742 nla nla
Dumas Bay Centre Operations - (14,816) (48.781 ) (16,046) - (46,249) nla nla
Knutzen Family Thealle . 3,869 28,875 37,854 35,716 - 87,211 nla nla
otal Endina Fund Balance S 4,563,002 $ 5,725,052 S 5;528,557 S 6,310,705 S . $ 5,167,340 nla nla
FHSRAC August 22, 2006
D-3
---~ -- ~
Real Estate Excise Tax
Compared to 2005, collections are up $277K or 9.8%. Sales Tax bv SIC Code
July's receipt of $472K is $IS2K above July 2005's
activity and includes a total of 350 real estate transactions,
of which 96 were tax exempt and ofthe remaining 254, is COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP
were mobile home sales. The annex area hasc contributed Year-to-date thru July
year-to-date revenue of $52,646. The largest transactions Component 2005 2006 Change from 2005
Group Actual Actual $ I %
in the current month consist of the sales of Commercial Retail Trade $ 3,362,453 $ 3,583,225 $ 220,772 I 6.6%
Vacant Land @ 3600 SW 328th St, a couple ofresidential Services 1,173,564 1,285,014 111,450 9.5%
homes, and Office Building - West Campus Business ConstructlContract 688,970 1,160,245 471,275 68.4%
Park. Wholesaling 282,650 300,154 17,504 6.2%
Transp/Utility 7,271 9,453 2,182 30.0%
Information 329,350 296,548 (32,802) -10.0%
Manufacturing 74,694 86,190 11,496 15.4%
REAL ESTATE EXCISE TAX REVENUES Government 41,938 24,898 (17,040)1 -40.6%
Year to date thru July FinllnslReal Estate 197,853 196,981 (872)) -0.4%
2005 2006 Change from 2005 Other 12,387 23,062 10,675 I 86.2"k
Month Actual Actual $Var %Var Total $ 6,171,130 $ 6,965,710 $ 794,640 I 12.9%
Jan $ 170,866 $ 157,303 $ (13,563) -7.9%
Feb 275,617 468,067 192,449 69.8% Retail sales continue to remain the largest source of sales
Mar 384,048 585,651 201,602 52.5% tax revenue, accounting for 51% of all sales tax
Apr 784,135 464,491 (319,644) -40.8% collections. Year-to-date retail sales tax collection is up
May 481,264 536,863 55,599 11.6% $221K or 7% above year-to-date 2005; majority of the
Jun 425,029 403,129 (21,900) -5.2% increase is in the following areas: miscellaneous store
Jul 290,288 472,383 182,095 62.7% retailers, electronics and appliances, general merchandise
Aug 416,213 . - - stores, and motor vehicles and parts dealer.
Sep 515,578 . - -
Oct 237,983 . - - Services industry accounts for 18% of the total sales tax
Nov 357,228 - - -
Dee 357,736 - - - collections. On year-to-date basis, services sales tax is up
YTD Total $ 2,811,247 $ 3,087,885 $ 216,638 9.8% $lllK or 10% compared to 2005. This includes $looK in
one-time increase from a major software company.
Sales Tax Construction and contracting activity, which accounts for
Year-to-date revenue of $6.97M is above July 2005 year- 16% of sales tax collections, is up $471K or 68% from
to-date revenue of$6.17M by $795K or 12.9%. The 2005's activity. Sales tax received year-to-date on major
current month's Sales Tax of $976K is above the 2005 City projects total $336K. or 29% of total construction and
monthly activity by $162K or 19.9%. As shown in the contracting activity.
detail by SIC code table, new construction alone increased
by $471K, which is the primary contributing factor of the Sales Tax bv Activitv
positive bottom line. In addition, the major projects that The City's largest retail center, South 348th, which
contributed to this increase are mainly public projects. For
these reasons, the sales tax improvement is temporary in generates 12% of tbe City's sales tax, is showing an
nature, different than the broad based economic increase of$49K or 6% compared to the year 2005.
improvement whicb would be more sustainable.
The Commons is showing a decrease of $2K or 0.3%
LOCAL RETAIL SALES TAX REVENUES compared to year 2005 activity.
Year-to-date thru July Major Auto Sale's collection total $248K and is $24K or
2005. 2006 Change from 2005
Month Actual Actual $ % 11 % above 2005,
Jan $ 862,219 $ 938,053 $ 75,834 8.8%
Feb 1,155,867 1,365,682 209,815 18.201< S 312th to S316th tax collections are up by $4K or 1%
Mar 794,197 862,566 68,369 8.6% comparing to prior year.
Apr 752,487 862,628 110,141 14.6%
May 935,065 996,964 61,899 6.6% Pavilion Center tax collections are up by $4K or 1 %
Jun 857,410 964,270 106,860 12.5OA comparing to prior year.
Jul 813,885 975,607 161,722 19.9%
Aug 1,057,583 - - -
Sap 1,004,058 - - -
Oct . 994,469 - - -
Nov 1,051,158 - . -
Dee 1,027.139 - - -
YTD Total $ 6,171,130 $ 6,965,770 $ 194,640 __ 12.9~ -
FHSRAC August 22, 2006
D-1
--_._-~-----~----_.- --~--
SALES TAX COMPARISON by AREA UTILITY TAXES
Year-to-date thru Ju
Year-to-date thru July 2005 2006 Cha from 2005
2005 2006 Chg from 2005 Month Actual Actual $Var % Var
Group Actual Actal $ % Jan $ 726,583 $ 876,526 $ 149,943 20.6%
Feb 794,152 838,758 44,606 5.6%
Total Sales Tax $6,171,130 $6,965,770 $794,640 12.9% Mar 731,064 801,915 70,851 9.7%
S 348th Block $815,716 $864,795 $49,079 6,0% Apr 770,397 923.989 153.593 19.9%
% chg from prey yr -40.1 % 6.0% May 745,699 767.660 21,961 2.9%
na na
Jun 592,788 644,689 51,900 8.8%
Percentage of total 13.2% 12.4% -0.8% -6.1% Jul 609,227 655,651 46,424 7.6%
The Commons 600,953 599,251 11,702) -0.3% Aug 585,489 - - -
% chg from prey yr -14.7% -0.3% na na Sep 590,070 - - -
Percentage of total 9.7"..6 8.6% -1.1% -11.7% Oct 636,521 - - -
Major Auto Sales 223,753 247,884 24,131 10.8% Noy 635,678 - - -
Dee 882,017 - - -
% chg from prey yr -40.8% 10.8% na na ax Rebate (7,165) (5,259) 1.906 -26.6%
Percentage of total 3.6% 3.6% -0.1% .1.9% YTD Total $ 4,969,910 $ 5,509,188 $ 539,278 10.9%
S 312th to S 316th 338,463 342,646 4,183 1.2% Tax rebates are excluded from total
% c@ from prey yr -36.0% 1.2% na na
Percentage of total 5.5% 4.9% -0.6% -10.3% Compared to year-to-date 2005, Electricity is up $182K or
Pavilion Center 281,401 285,044 3,643 1.3% 11%, Gas is up $237K or 26%, Cable is up $41K or 8%,
% chg from prey yr -34.2% 1.3% na na
Percentage of total 4.6% 4.1% -0.5% -10.3% Phone is down $28K or 5%, and Cellular phone is up
$79K or 8%.
Gambling Tax
Gambling tax collection through July is $792K. In unuTY TAXES
comparison to 2005 year-to-date collection, 2006's tax Year-to-date thru July
collection is lower by $U2K or 12.4%. January and 2005 2006 Change 'rom 2005
Actual Actual $Var %Var
February's favorable variance is the result of a change Electric $ 1,606,296 $ 1,788,174 $ 181,878 11.3%
in accounting of accruals and therefore includes Gas 916,335 1,153,232 236,898 25.9O/'
approximately $50K of 2005 gambling taxes. March Solid Waste 305,070 331,643 26,573 8.7%
through July gambling tax is declining mainly due to two Cable 506,646 547,952 41,306 8.2%
Phone 578,651 550,776 (27,876) -4.8%
major establishments' decreased activity. Smoking ban Cellular 953,672 1,033,049 79,377 8.30/,
appears to be a factor for the decrease. Our biggest Pager 1,730 176 (1,555) -89.8%
contributor experienced approximately 10% decrease when SWM 101,509 104,186 2,676 2.6%
comparing to 2005 year-to-date, while the other smaller Tax Rebate (7,165) (5,259) 1,906 -26.6%
establislunents faced a decrease anywhere from II % to Total $ 4,969,910 $ 5,509,188 $ 539,278 10.9%
45% in activities, The annex area has contributed year-to- Tax rebates are excluded from total
date revenue of$10,553. HoteVMotel Lodging Tax
GAMBLING TAX REVENUE Hotel/Motel lodging tax collections through July total
Year- To-Date Throu h Julv $ 87K. Compared to 2005, the lodging tax is $8K or 10%
2005 2006 Change from 2005 above the same period.
Month Actual Actual $Var %Var
Jan $137,311 $ 145,990 $ 8,680 6.3%
Feb 115,768 123,992 8,223 7.1% HOTEUMOTEL LODGING TAX REVENUES
Mar 130,206 103,346 (26,860) -20.6% Year-to-date thru July
Apr 136,467 121,394 (15,073) -11.0% 2005 2006 Chanae from 2005
May 132,353 94,551 (37,802) -28.6% Month Actual Actual $Var " Var
Jun 122,257 101,385 (20,872) -17.1% Jan $ 9,669 $ 11,357 $ 1,687 17.5%
Jul 130,114 101,422 (28,692) -22.1% Feb $ 11,717 $ 11,290 (427) -3.6%
Aug 133,906 - - - Mar $ 9,153 $ 11,953 2,800 30.6%
Sep 115,878 - - - Aprc $ 11,390 $ 11,675 284 2.5%
Oct 150,900 - - - May $ 14,067 $ 15,039 972 6.9%
Nov 119,925 - - - JUr\ $ 11,566 $ 11,798 232 2.0%
Dee 75,979 - - - Jul $ 12,247 $ 14,245 1,998 16.3%
Total $904,476 792,080 (112,397) -12.4% Aug $ 14,632 $ - - -
Table reflects gambling ac\lvities on a cash basis. Sep $ 17 ,633 $ - - -
Oct $ 18,047 $ - - -
Noy $ 13.765 $ - - -
Utility Tax Dec $ 14,231 $ - - -
Utility taxes received through July total $5.5IM and is YTU lotal $ 79,810 $ 87,356 $ 7,546 9.5%
above 2005 year to date collections by $539K or 11 %.
FHSRAC August 22, 2006
D-S
State Shared Revenue
Year-to-date distribution of$2.8M is above 2005's activity ROW PERMITS & DEVELOPMENT SERVICES FEES
by $193K or 7%. Liquor profits tax is down while local Year-to-Date Through July
criminal justice sales tax and fuel tax are up. The City 2005 2006 Change from 2005
Actual Actual $ %
received $45K this month for the criminal justice high Jan 20,643 36,913 16,271 78.8%
cnme. Through July, new gas tax effective in August Feb 27,622 45,720 18,099 65.5%
2005 has contributed $1 OOK of the increase. Mar 23,748 34,545 10,797 45.5%
Apr 23,253 25,072 1,818 7.8%
May 36,684 33,195 (3,490) -9.5%
STATE SHARED REVENUES Jun 28,971 44,256 15,285 52.8%
Year to date thru July Jul 30,332 39,068 8,736 28.8%
2005 2006 Change from 2005 Aug 29,350 - - -
Revenue Actual Actual $ % Sep 39,638 - - -
Liquor Profits Tax $ 331,898 $ 278,882 $ (53,016) -16.0% Oct 19,992 - - -
Liquor Excise Tax 258,941 262,990 4,049 1.6% Nov 27,648 - - -
Crim Just Low-Pop/DCD 58,871 60,299 1,429 2.4% Dee 38,724 - - -
100.0% YTD Total 191,253 258,768 67,516 35.30/0
Criminal Just High Crime - 45,124 45,124 346,605
Annual Total na na
Local Crim Just Sales Tax 999,020 1,095,283 96,263 9.6%
Fuel Tax. 996,279 1,095,636 99,357 10.0%
DUI - Cities 10,757 10,700 (57) -0.5% Public Work's positive expenditures variance of $245K is
Total $ 2,655,766 $ 2,848,914 $ 193,148 7.3%
. Fuel tax is included in both general/street and designated operaUng funds. due to under spending of Joint Emergency Management
Funds, salary savings from 1st quarter's Emergency
Management Coordinator position vacancy, and timing
Permit Activity difference for other goods and services.
Year-to-date building permit activity is below 2005's year-
to-date activity by $327K or 17%. The primary reason for Public Safety
the negative balance is due to several large permits from Expenditures through July total $10.1M, which is $97K or
April through June of 2005, such as an extra-ordinarily 1% above the year-to-date budget of $10,OM. This
large permit from the Christian Faith Center, one from negative variance is mainly due to timing of Valley
Walmart, a few from Danville Station, Colle1a Estates, Communication Contract.
Celebration Center, and W oodstone Credit Union.
Significant pennits during July include: Lowes, Campus Revenues through July total $634K and is $55K or 10%
Point, East Campus Building, Quadrant, and Washington above year-to-date estimate. The favorable variance is due
Conference. to litigation settlement funds of $84K received in 2006 for
bulletproof vests.
BUILDING PERMITS & FEES Through July, City overtime is 13% or $37K above last
Year-ta-Date Through July
2005 2006 Change from. 2005 year. There is a 26% decrease in overtime for contracted
Actual Actual $ % services and traffic school. When the decrease from the
Jan 164,108 111,925 (52,184) -31.8% billable overtime is included, the total overtime increased
Feb 160,765 239,689 78,924. 49.1% is reduced to $21K or 6%.
Mar 206,886 217,839 10,953 5.3%
Apr 421,260 306,214 (115,046) -27.3% Type 2005 2006 $ %
May 452,483 228,733 (223,749) -49.4% Training $ 8,579 $ 20,277 $ 11,699 136%
Jun 330,658 245,637 (85,021 ) -25.7% Court 18,545 16,659 (1,886) -10%
Jul 215,967 274,730 . 58,762 27.2% Field Oper 217,937 247,750 29,813 14%
Aug 314,271 - - - SOAP - - - n/a
Sep 255,906 ; - - Other 37,819 35,504 (2,314) -6%
Oct 285,630 - - - City Portion 282,880 320,191 37,311 13%
Nav 175,341 - - - Contract/Grant 31,382 27,356 (4,026) -13%
Dee 158,092 - - - Traffic School 30,922 18,726 (12,196) -39%
YTO Total 1,952,127 1,624,767 (327,360) -16.8% Homeland See - - - n1a
Annual Total 3.141,368 na na Billable 62,304 46,082 (16,222) -26%
Grand Total $ 345,184 $ 366,273 $ 21,089 6%
Community Development's positive expenditure variance
of$31K is due to under spending one-time programs.
Right-of-way permits and development services fees are
up in July by $9K and year-to-date activity is up by $68K
or 35% when compared to 2005's year-to-date activity.
FHSRAC August 22, 2006
D-6
PS Overtime By Month COURT REVENUE
Change By Categol1 Through July
2005 2006 $ % 2005 2006 t;hange from 2005
Jan $ 50,235 $ 51,717 $ 1,482 3% Actual $Var %Var
(8,242) -15% Actual
Feb 54,688 46,446 2,450 33. goA,
Mar 48,571 51,638 3,067 6% Civil Penalties $ 7,229 $ 9,678 $
53,135 56,413 3,278 6% Traffic & Non-Parking 273,192 308,434 35,242 12.9%
Apr
May 38,533 45,026 6,493 17% Parking Infractions 16;750 34,589 17,839 106.5%
Jun 55,867 61,129 5,262 9% DUI & Other Misd 54,325 57,176 2,851 5.2%
Jul 44,155 53,903 9,748 22% Criminal Traffic Misd 26,601 22,805 (3,796) -14.3%
Aug 45,364 - - - Criminal Costs. 21,987 24,048 2,061 9.4%
Sep 61,691 - - - Interest I Other I Mise 9,442 12,302 2,860 30.3%
Oct 41,252 - - - Criminal Conv Fees 61 15,350 15,289 nla
Nov 67,305 - - - Shared Court Costs 1,534 6,303 4,769 nla
Dec 42,002 - - - 7,027 22,842 15,815 nla
Services & Charges
YTD $ 345,184 $ 366,273 $ 21.089 6% $ 418.147 $ 513,526 $ 95.379 22.8%
. ... .. .----... Subtotal
Annual Total 1$ 602,799 .... .. ;::;:;::-:::::;:::::: . . . . . - . . .
.. . ..--." (14,739) -22.7%
...... -. --- ..... .... I Probation Services 64,786 50,047
........ ..".
IYTO Total $ 482.932 $ 563.573 $ 80,641 16.7%
Jail Services . Criminal costs include screener fees.
Jail Services through July is $688K, which is $23K or 3%
over the year-to-date budget of $666K. The unfavorable Municipal Court year-to-date expenditures of $608K is
variance is mainly due to some rate increases. $46K or 7% below estimates. Salary and benefits are
down due to position vacancies earlier this year.
Court Revenue
Excluding probation through July revenue is up $95K or Parks & Recreation
23% compared to year-to-date 2005. Overall parks operations expenditures through July total
COURT REVENUE $2.21M, which is $41K or 1.9% over the year-to-date
budget of $2.17M. The negative variance in salary and
Through July benefits is primarily due to timing ofP3 payments that will
2005 2006 Change from 2005 reverse at year-end. And the other portion of the negative
Month Actual Actual $Var %Var variance is due to timing of trainiilg and the Red, Blue, and
January $ 62,618 $ 63,844 $ 1.226 2.0% White Festival. Dumas Bay Centre revenues and
February 63,236 77.646 14,410 22.8% expenditures are both below budget. Knutzen Family
March 61,529 68,498 6.969 11.3% Theatre's revenue exceeds budget while expenditures are
April 60,872 75.494 14,622 24.0% below.
May 63,309 78,082 14.773 23.3%
June 55.631 81,345 25,714 46.2% Recreation and Cultural Services
July 50,952 68,616 17,665 34.7% Direct program expenditures total $758K or 59.3% of the
August 55,280 - - 0.0% total annual budget of $1.28M not including indirect costs.
September 56,387 - - 0.0% Including indirect administration costs; recreation
October 77.052 - - 0.0% expenditures total $973K and are 59.8% of the total annual
November 68,906 - - 0.0% budget of $1.63M. Recreation fees total $587K and are
December 68,535 - - 0.0% 70.8% of the total annual budget of $829K. Recreation
Subtotal $ 418,147 $ 513,526 $ 95,379 22.8% fees have recovered 77.4% of direct program costs and is
Probation Svcs 64,786 50,047 (14.739) -22.7% 12.6% above the annual budgeted recovery ratio of
YTO Total $ 482,932 $ 563,573 $ 80,641 16.7% 64.8%. Considering indirect administration costs, the
recovery ratio is reduced to 60.3% or 9.3% above the
Traffic and non-parking fmes total $308K and is $35K or annual budgeted recovery ratio of 51 %.
13% above year-to-date 2005. Parking infractions total
$35K and is $18K or 107% above year~to-date 2005. Dumas Bav Centre
DUI and other misdemeanors total $57K and is $3K or 5% Dumas Bay Centre operating revenue of$233K is down by
above year-to-date 2005. Criminal costs total $24K and is $37K or 14% compared to the year-to-date budget of
$2K or 9% above year-to-date 2005. Criminal $269K. Operating expenditures through July total $279K,
Conviction Fees total $15K and is above year-to-date 2005 which is $32K or 10% below the year-to-date budget of
by $15K. The City didn't start receiving the fees until $312K. Dumas Bay Centre has recovered 83.3% of its
August of 2005. Services and Charges total is $23K and is operating expenses.
above year-to-date 2005 by $16K. This category includes
Legal Services which the City didn't start receiving until Knutzen F amilv Theatre
June of 2005, Shared Court Costs total is $6K and is Operating revenue of $64K is up$20K or 47% comp~ed
above year-to-date 2005 by $5K because this category to the year-to-date budget of $43K. Operatmg
includes Court Enhancement revenue which the City didn't expenditures through July total $IOIK, which is $17K or
start receiving until October of 2005. 15% below the year-to-date budget of $118K. Knutzen
p-- . '~eatre has recovered 63% of its operating expenses.
FHSRAC August 22, 2
0-7
- _____ ______n______________
RECREATION & CULTURAL SERVICE PROGRAMS AND DUMAS BAY CENTRE PERFORMANCE
Year to Date Through July 2006
Revenues I Expenditures I Recovery Ratio %
Program Budget I Actual I % I Budget r Actual I % Budget I Actual
RECREATION & CULTURAL SERVICE PROGRAMS
Steel Lake Aquatics 2,000 518 25.9% 20,398 7,536 36.9% 9.8% 6.9%
Arts & Special Events 93,600 75,152 80.3% 185,299 105,097 56.7% 50.5% 71.5%
Youth Athletics 60,558 31,942 52.7% 90,131 31,791 35.3% 67.2% 100.5%
Adult Athletics 204,970 167,579 81.8% 129,766 76,764 59.2% 158.0% 218.3%
Community Recreation 170,300 88,662 52.1% 178,019 84,747 47.6% 95.7% 104.6%
Community Center 28,500 22,038 77.3% 76,059 68,478 90.0% 37.5% 32.2%
Recreation Inc . 18,512 30,060 162.4% 60,776 40,620 66.8% 30.5% 74.0%
Youth Commission 500 936 187.3% 1,800 1,027 57.1% 27.8% 91.2%
Red, White & Blue. 25,700 21,904 85.2% 41,200 43,307 105.1% 62.4% nla
Senior Services 16,195 22,690 140.1% 70,105 47,919 68.4% 23.1% 47.4%
Kenneth Jones Pool 208,000 125,342 60.3% 425,795 251,100 59.0% 48.8% 49,9%
Subtotal $ 828,835 $ 586,822 70,8% $ 1,279,348 $ 758,386 59.3% .64.8% 77.4%
Administration - - 0.0% 347,163 214,688 61.8% nla nla
I TOTAL RECREATION 1$ 828,8351 $ 973,074 I 59.8%1 51.0%1 60.3o/~
Dumas Bay Centre 534,628 279,310
Knutzen Family Theatre 201,720 101,090
I TOTAL DUMAS BAY CENTRE 736,349 I $ 380,400 I
Arts Commission. 70,200 34,063
GRAND TOTAL 2,433,060 $ 1,387,537
. Excludes interfund tsansfers and Celebration Part<.
programs. To date, only $39K or 21% of the $174K one-
time budget has been spent.
Other Departmental Variances
Management Services year-to-date expenditures of$1.21M
City Council year-to-date expenditures total $273K and is is $78K above budget due to timing of election cost which
close to budget estimates. will reverse at year-end, The department expects to be
within appropriated budget by year-end.
City Manager year-to-date expenditures of $462K is below
estimates by $59K due to salary savings from the vacant Law year-to-date expenditures total $659K and is $46K
City Manager position. below estimates due to timing of professional services and
of one-time programs. To date, only $43K or 36% of the
Economic Development year-to-date expenditures of $118K one-time budget has been spent.
$119K is $63K below estimates due to timing of one-time
FHSRAC August 22, 2006
D-8
CASH & INVESTMENTS
The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per
policy, the basis used by the City to determine whether market yields are being achieved is the range-between the average 6-
month US Treasury Bill (5.25%) and the State Investment Pool (5.16%). The portfolio average current in-house investment
yield is 5.04% which is slightly lower than the benchmark due to lower rates on in-house investment purchased in 2003.
Investment Schedule
July 2006
SeWement Interest Investment Maturity Yield to
TVDe Date Payments Par Amount Cost Date Maturitv
Agencv- FHLB 31339YZX3 08/14/03 2/14-8/14 $ 1,000,000 $ 1,000,000 08/14/06 2.52%
Agencv- FFCB 313310N78 06/09/03 03/09/06 $ 1,000,000 $ 999,500 03/09/07 2.46%
Agencv - FNMA 3136F3V06 OS/27/03 OS/25/06 $ 1,000,000 $ 1,000,750 OS/25/07 2.48%
Agencv- FNMA 3136F3UT1 05/30/03 06103/06 $ 1,000,000 $ 997,529 12/03/07 2.59%
Agency- FHLMC 3128X1VW4 08/22/03 01/30/06 - 7/31/06 $ 900,000 $ 887,400 01/30/07 3.18%
Agencv - FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000,000 $ 1,000,000 OS/25/07 4.07%
Agency - FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000,000 $ 1,000,000 OS/25/07 4.07%
Agency - FHlMC 3128X4RFO 10/24/05 04/05/06 - 10/06/06 $ 1,000,000 $ 999,990 10/24/07 4.63%
Agency - FHLMC 3128X4RFO 10/24/05 04105/06 - 10/06/06 $ 1,000,000 $ 1,000,000 10/24/07 4.63%
1 year T-BiII912827Z62 10/15/05 04/15/05 - 10/15/06 $ 1,022,900 $ 1,022,900 10/15/06 4.15%
Subtotal In-House Investments $ 9,922,900 $ 9,908,069
Average. Maturity 232
Average Yield to Maturity 3.63%
Average Yield - 6 mo. T-BiII 5.25%
Municipal Investor Account $ 13,622,634 1 dav 5.38%
State Investment Pool $ 41,471,485 1 dav 5.16%
Average Portfolio Maturity & Yield 36 5.04%
Total Investments $ 65,002,188
The total invested balance at the end of July is $65.00M, which includes $41.47M in the state investment pool, $9~91M in-
house investment purchases, and $13.62M in the Municipal Investor Accounts. The state pool is - composed of repurchase
agreements (67.14%), treasury securities (0.30%), agency coupons and callables (10.82%), IB bank deposit (8.52%), agency
floating rate notes (6.50%), discount notes (2.92%) and certificates of deposit (3.80%). The City's total investment portfolio is
made up of 64% State Pool, 15% In-House Investments, and 21% Municipal Investors Accounts.
Mmicipal Total Portfolio by Category Interest Rates Comparison
hvenslors July 31, 2006 For the Month of July 2006
Account
210'" 6.0%
III 6 Mlnth T-BiD
5.00/0
4.0% . Stale hvesbnenl AJol
3.0% o h-house hvestrrent
2.0%
I;J MJnicipal hveslor
h-House State 1.0% Account
nveslments hvestmenl 0.0% . FI:lrlfoio Average
15% FOOl
64% 2003 2004 2005 2006
FHSRAC August 22, 2006
0-9
Cc.UN9L ~~TE-,-Au~31~~ __ q t~ ITEM #:..5 - d --
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: DIVERSITY COMMISSION - RESIDENCY REQUIREMENT
POLICY QUESTION: Should the City Council amend the provisions relating to the membership of the Federal
Way Diversity Commission in Chapter 2, Article III, Membership, Section 2-89 of Division 5, of the Federal
Way City Code?
COMMITTEE: Parks, Recreation, and Public Safety MEETING DATE: July 10,2006
XEGORY: [gI Ordinance b\~ 0 Public Hearing
Consent
0 City Council Business 0 Resolution 0 Other
STAFF REpORT By: Christina Smith, ICMA Fe.!!ow . DEPT: City Manager
The Diversity Commission has a very strong relationship with the community. Its major projects - the MLK
Student Contests, Book Donations, and the Community Night event - impact schools and, therefore, residents
outside the city limits but within the Federal Way School District. Current code language requires that all nine
commissioners live in the school district and that at least seven also live within the city limits. Many applicants
of varying cultural backgrounds have been turned away by the City Clerk due to the lack of positions available to
school district - and therefore potential annexation area - residents. The Commission feels that anyone living
within the school district and P AA should have an opportunity to serve and is asking for removal of that
stipulation. Doing so is consistent with the City Council's efforts to involvePAA residents in more city
activities.
Attachments:
1. Draft Ordinance.
Options Considered:
1. Enact the ordinance.
2. Take no action and leave the current code language in place.
3.
--
STAFF RECOMMENDATION: Sta
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL:
Committee COWICiI
COMMITTEE RECOMMENDATION: PRPSC recommends Option L
-8~ (
Committee Chair
PROPOSED COUNCIL MOTION: "I move to forward the ordinance to second reading and enactment at the
next regular City Council meeting. "
D-\
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION: ~IJ\
0 APPROVED COUNCIL HaL #
0 DENIED 1 ST reading KfI'O~
0 T ABLEDIDEFERREDINO ACfION Enactment reading { 011 ou..
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION # -
\)-7-
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING THE
PROVISIONS RELATING TO THE MEMBERSHIP OF THE
FEDERAL WAY DIVERSITY COMMISSION (AMENDS
ORDINANCE NOs. 92-141, 93-203, AND 96-283).
WHEREAS, the City of Federal Way recognizes that cultural diversity is important to
a community's quality of life; and '
WHEREAS, by previous Ordinance No. 92-141, the City Council of the City of
Federal Way, Washington, established a Diversity Commission (the "commission") to review issues
and advise the City Council, as amended by Ordinance No. 93-203, and 96-283; and
WHEREAS, many Diversity Commission activities are provided in coordination with
the Federal Way School District; and
WHEREAS, the Commission has requested that the residence restrictions of the
Commission members not be restricted by the city boundaries, but include residents of the entire
Federal Way School District;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Amendment. Chapter 2, Article III, Membership, Section 2-89 of
Division 5, of the Federal Way City Code ("FWCC") shallbe amended as follows:
ORD # I PAGE 1
D-~
2-89 Membership.
(a) The diversity commission shall consist of9 members appointed by the city council.
(b) The diversity commissioners shall serve without compensation.
(c) Each member shall serve a term of three years. The city council shall annually appoint
new members to fill the expiring terms on the diversity commission. If, for any reason, a vacancy
occurs during the term of a diversity commission member, the city council shall appoint a new
member to fill the unexpired term of that member. The city council may remove a diversity
commission member at any time ifthe city council determines that member is not fulfilling his or her
responsibilities to the satisfaction of city council. All members of the diversity commission shall
serve until their successors are duly appointed by city council.
(d) Persons appointed to serve on the commission shall reside within the Federal Way School
District during the members' terms; provided no f6'..ver thafl seyen mem.bers shall reside ylithin the
city limits.
(e) To the extent practicable, appointments shall reflect the diversity of all of the city.
(Ord. No. 92-141, ~ I(E), 6-2-92; Ord. No. 93-203, ~ 1, 12-21-93; Ord. No. 96-283, ~ 1,12-3-96)
Section 2. Severability. The provisions of this ordinance are declared separate and
severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this
ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect
the validity of the remainder of the ordinance, or the validity of its application to other persons or
circumstances,
Section 3. Ratification. Any act consistent with the authority and prior to the
ORD # I PAGE 2
\)-~
----- ------------ --------
effective date of this ordinance is hereby ratified and affirmed.
Section 4. Effective Date. This ordinance shall take effect and be in force thirty (30)
days from the time of its final passage, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
,2006.
CITY OF FEDERAL WAY
MAYOR, MICHAEL PARK
ATTEST:
CITY CLERK, LAURA HATHA WAY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
cEFFECTIVE DATE:
ORDINANCE NO.:
K:\Ordinance\Diveristy Commission
ORD # , PAGE 3
D-S
------...--
_~~~~~IL_.~~~_!!~~_~~!~: S~~:_~_~~~_______._____c___.____________.._____..___!TE~_ #:_~-=__~_._______..___.___
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Setting Public Hearing Date for the Street Vacation of Campus Highland Divisions 1,3, & 5
POLICY QUESTION: Should City Council approve a resolution to set a Public Hearingfor the street vacation
of a portion of the right of way within Campus Highlands Divisions 1, 3, & 5 on October 1 th, 2006?
COMMITTEE: Land UsefTransportation MEETING DATE: Aug 7, 2006
CATEGORY:
[8J Consent 0 Ordinance 0 Public Hearing
o City Council Business [g] Resolution 0 Other
~TAFFREPQ~TBY: Marw~_ Sallou!!1~!re~_~_Systems Manager. En: Public Wor~~
Attachments:
1. Staff LUTC memo, resolution, and attachments dated August 7, 2006.
Options Considered:
1. Approve the Resolution to set the date and time of a public hearing for the street vacation of a portion of the
right of way within Campus Highlands Divisions 1, 3, & 5 at the Oct. 17th, 2006 City Council meeting.
2. Set Public Hearing on an alternative date recommended by the committee..
-~-~----------- .-~ ---
STAFF RECOMMENDATION: Staff recommends 0 tion 1.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Coniminee Council
COMMITTEE RECOMMENDATION: LUTC recommends Option_
Eric Faison, Member
PRO' ED COUNCIL MOTION: "I move to approve the Resolution to set the date and time of a public hearing
for the street vacation of a portion of the right of way within Campus Highlands Divisions 1, 3, & 5 at the
October 17th, 2006 City Council meeting "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED . COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERREDINO ACTION Enactment reading
o MOVED TO SECOND READING (ordinnnces only) ORDINANCE #
REVISED - 02l06~006 RESOLUTION #
K:\COUNOl\AGDBIllS\2006\09-0S-06 Setting Public Hearing Date for Street Vacation of Campus Highland Division 1, 3 &S.doc
CITY OF FEDERAL WAY
MEMORANDUM
DA TE: July 31, 2006
TO: Land Use and Transportation committ~
VIA; Derek Matheson, Interim City Manager ~
FROM: Marwan Salloum, P.E., Street Syste~s Manager.'--- .'
SUBJECT: Setting Public Hearing Date for the Street Vacation of Campus Highlands
Divisions 1, 3, & 5
I BACKGROUND:
The Campus Highlands Homeowners Association has petitioned the City to vacate a portion of 41h Place
SW, 5th Avenue SW, Slh Place SW, SW 34Slh Street, SW 3461h Place, SW 347th Place, SW 3471h Way, SW
348th Court and SW 3S0lh Place, located East of 61h Avenue SW between SW Campus Drive and
Enterprise Elementary School, constituting the Campus Estates Neighborhood. See the accompanying
map of the area to be vacated (Exhibit A) for exact location.
The area is a system of connecting streets that are improved with asphalt concrete roads, curb and gutter,
sidewalk, and storm drainage facilities. The street system in the neighborhood connects to 6th Avenue
SWat two locations, at SW 34Slh Street to the north and SW 347th Way to the south. The only other
connection to this system is an emergency access to Enterprise Elementary School, which connects to the
south end of Slh Avenue South.
The zoning of the Campus Estates neighborhood is divided in to two sections. The properties abutting 4th
Place SW, Slh Place SW, SW 34Sth Street, SW 346th Place, SW 347th Place and SW 347th Way are zoned
Residential 7.2, the properties abutting Sth Avenue SW, SW 348th Court and SW 3S0th are zoned
. Residentia1.9.6. Both areas are listed as single family, high density in the Comprehensive Plan. The
Homeowners Association is seeking the street vacation in order create a private gated community.
The area to ~ vacated has sixty-eight (68) abutting private property owners,S tracts owned by the
Campus Estates Homeowners Association and the Campus Highlands Homeowners Association, of
which 43 signatures have been received. Other abutting property includes a 20-foot section owned by the
City of Federal Way, which connects to the Storm Water Retention Pond on the southwest end of 5th
Avenue SW and the emergency access to Enterprise Elementary at the extreme south end of 5th Avenue
SW.
cc: Project File
Day File
Res. # , Page I
-.-- ..--
Exhibit "A"
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Proposed Streets To Be Vacated
VICINITY MAP
CAMPUS ESTATES STREET VACATION
Map made by John Mulkey Note: This map is intended for use as a graphical representation only.
Map Updated JuI28 2006 The City of Federal Way makes no warranty as to its accuracy.
----------- ---------------
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, REGARDING
VACATION OF A PORTION OF RIGHT OF WAY WITHIN
CAMPUS HIGHLANDS DIVISION 1, 3 AND 5, SETTING A
PUBLIC HEARING FOR THE STREET VACATION.
WHEREAS, a proper petition has been filed requesting vacation of a portion of
right of way within campus highlands Division 1, 3 and 5, in the City of Federal Way, as
described in Exhibit "A" (legal dt;scription) and as depicted on Exhibit "B" attached hereto;
WHEREAS, the petition contains the signatures of the owners of at least two-
thirds of the property abutting the portion of right of way within campus highlands Division 1,3,
and 5 proposed to be vacated;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY HEREBY RESOLVES AS FOLLOWS:
Res. # , Page 2
-------- --------- -- -----------
Section 1. A public hearing on the aforesaid vacation petition shall be held at the regular
meeting of the Federal Way City Council at 7:00 p.m. on October 17, 2006, in the Council Chambers in
the City Hall, 33325 8th Ave. South, Federal Way, Washington. Said hearing date is not more than sixty
(60) nor less than twenty (20) days after the date of the passage of this resolution.
Section 2. The City Clerk shall give at least twenty (20) days notice of the hearing and
cause the notice to be posted as provided by law.
Section 3. The Public Works Director shall obtain the necessary approval or rejection of,
or other information from the City departments, affected agencies, and utilities, fire and police agencies,
and shall transmit such information to the City Council so that the matter can be considered by the City
Council at the public hearing on October 17,2006.
Section 4. Severability . If any section, sentence, clause or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause
or phrase of this resolution.
Section 5. Ratification. Any act consistent with the authority and prior to the effective
date ofthe resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage
by the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF TIIE CITY OF FEDERAL WAY,
WASHINGTON, this day of - , 2006.
CITY OF FEDERAL WAY
MAYOR, MIKE PARK
ATTEST:
K:\lUTC\2006\08-07-06 Request for Street Vaction of Campus Highlands Divsion 1,3 &S.doc
----- ----
------- --
CITY CLERK, LAURA HA THAW A Y, CMC
. APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
K:\UrrC\2006\08-07-06 Request for Street Vaction of Campus Highlands Divsion 1,3 &5.doc Request for Street Vacation of Campus Highlands
Division 1, 3, & 5
--- ----- ----------
EXHIBIT "A"
LEGAL DESCRJPTION:
CAMPUS ESTATES HOMEOWNERS ASSOCIATION STREET VACATION:
THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE
PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS
SOUTHWEST 34STH PLACE, SOUTHWEST 346TH PLACE AND 5TH PLACE SOUTHWEST
AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO.1, ACCORDING
TO THE PLAT RECORDED IN VOLUME 144 OF PLATS, PAGES 51 THROUGH 58,
RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN
OF 6TH A VENUE SOUTHWEST;
TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE
DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE
CERTAIN NAMES AS 4TH PLACE SOUTHWEST, SOUTHWEST 347TH WAY, SOUTHWEST
347TH STREET AND 5TH AVENUE SOUTHWEST AS SHOWN ON THE PLAT OF CAMPUS
HIGHLANDS DIVISION NO. 3 AS PER PLAT RECORDED IN VOLUME 150 OF
PLATS, PAGES 67 THROUGH 71, RECORDS OF KING, COUNTY, WASHINGTON,
LYING EAST OF THE EAST MARGIN OF 6TH AVENUE SOUTHWEST;
AND TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE
DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE
CERTAIN NAMES AS 5TH AVENUE SOUTHWEST, SOUTHWEST 348TH COURT AND
SOUTHWEST 350TH PLACE AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS
DIVISION NO. 5 AS PER PLAT RECORDED IN VOLUME 156 OF PLATS, PAGES 94
THROUGH 100, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE
EAST MARGIN OF 7TH AVENUE SOUTHWEST_
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
ElO'lfIES
:!....::..~.
Page lof2
April 28, 2006
KENNETHR. ANDERSON & ASSOClATES, lNC.
S:\Projecls\2006 Projecls\06-0 16 Campus Estates Street V acation\Docwnenls\DeJiverablesW acation l..egal.doc
- -
I
EXHIBIT " B."
CAMPUS ESTAlES HOMEOWNERS ASSOOATlON SlREET VACATION
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed Amendments to Council Rules to Allow Public Use of City Equipment During the Public
Comment Portion of City Council Meetings
POLICY QUESTION: N/A
COMMITTEE: FINANCE, HUMAN SERVICES & REGIONAL AFFAIRS MEETING DATE: July 25,2006
CATEGORY:
IZI Consent 0 Ordinance 0 Public Heariilg
o City Council Business 0 Resolution 0 Other
!R9pOSED AMEND_MENTS By: Pat Ri~_hardson, qty Attomey._~~PT: ~~w __________
At its June 6, 2006 meeting, Council decided to allow the public use of the City's equipment during the public
comment period of Council meetings and directed staff to draft amendments to the Council Rules that es14blish
clear parameters for use of the equipment. Attached to this agenda bill is a draft of Section 5 of the Council
Rules with the proposed amendments in underscore/strikeout form.
Options:
1. Approve the proposed amendments to the Council Rules.
2. Reject the proposed amendments to the Council Rules.
.---- -_.-:-._---~-------_._--
STAFF RECOMMENDATION: Option one.tt<S ~fIIl.et\d.~"
CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: ~~ttee COWlcil
COMMITTEE RECOMMENDATION: Forward the Proposed Amendments to full City Council for approval at the
August 1, 2006 City Council meeting.
\.
PROPOSED COUNCIL MOTION:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BD.,L #
o DENIED 1ST reading
o TABLED/DEFERREDINO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02106/2006 RESOLUTION #
-~-~----~
SECTION 5. CITIZEN COMMENT
5.1 Persons addressing the Council, who are not specifically scheduled on
the agenda, will be requested to step up to the podium, give their
name for the record, and limit their remarks to three (3) minutes. No
speaker tnay conveyor donate his or her time for speaking to another
speaker. All remarks will be addressed to the Council as a whole, and
not to individual City staff members. Any person making personal,
impertinent, or slanderous remarks, or who becomes boisterous,
threatening, or personally abusive while addressing the Council, may
be requested to leave the meeting.
5.2 Citizens may use available Citv equipment such as an ovel"head
proiectol' 01' computer during the three (3) minutes' remark period
under Rule 5.1 provided that: ~ a-- ~ "*~~
~ .
1) The citizen submits ~the computer presentation to the City
Clerk bv noon of the day of the meeting for City staff to scan
for viruses or take other necessary measures for the integrity
of the system~
2) The use of equipment remains within the time limit~
3) The presentation is promptly removed~ and
4) The subiect matter is not commercial, obscene, and/or
political.
5.3 The Mayor has the authority to preserve order at all meetings of the
Council, to cause the removal of any person from any meeting for
disorderly conduct and to enforce these Rules. The Mayor may
command assistance of any peace officer of the City to enforce all
lawful orders of the Mayor to restore order at any meeting.
I s.J1, Citizens with complaints, concerns or questions, will be encouraged to
refer the matter to the City Manager, or ask that the matter be placed
on a future City Council meeting, or Council Committee agenda with.
the. appropriate background information. Any citizen who voices a
concern or complaint at a City Council meeting which involves a
potential violation of the City's Code of Ethics shall be advised by the
Council, or City Management staff, of the existence of the City's
Board of Ethics, and of the procedures for requesting Ethics Board
opinions and/or investigations from the Ethics Board.
K:\City Manager - CM\Council Rules\City equipment 071806
FHSRAC July 15, 1006
0-1
SECTION 5. CITIZEN COMMENT
5.1 Persons addressing the Council, who are not specifically scheduled on
the agenda, will be requested to step up to the podium, give their
name for the record, and limit their remarks to three (3) minutes. No
speaker may conveyor donate his or her time for speaking to another
speaker. All remarks will be addressed to the Council as a whole, and
not to individual City staff members. Any person making personal,
impertinent, or slanderous remarks, or who becomes boisterous,
threatening, or personally abusive while addressing the Council, may
be requested to leave the meeting.
5.2 Citizens mav use available City equipment such as an overhead
proiector or computer duriDf! the three (3) minutes remark period
under Rule 5.1 provided that:
1) The citizen submits the computer presentation
electronically or bv other data media to the City
Clerk bv noon of the day of the meetint! for City staff to scan
for viruses or take other necessary measures for the intet!rity
of the svstem~
2) The use of equipment remains within the time limit~
3) The presentation is promptly removed~ and
4) The subiect matter is not commercial, obscene, and/or
politicaL
5.3 The Mayor has the authority to preserve order at all meetings of the
Council, to cause the removal of any person from any meeting for
disorderly conduct 'and to enforce these Rules. The Mayor may
command assistance of any peace officer of the City to enforce all
lawful orders of the Mayor to restore order at any meeting.
I 5.J~ Citizens with complaints, concerns or questions, will be encouraged to
refer the matter to the City Manager, or ask that the matter be placed
on a future City Council meeting, or Council Committee agenda with
the appropriate background information. Any citizen who voices a
concern or complaint at a City Council meeting which involves a
potential violation of the City's Code of Ethics shall be advised by the
Council, or City Management staff, of' the existence of the City's
Board of Ethics, and of the procedures for requesting Ethics Board
opinions and/or investigations from the Ethics Board.
K:\City Manager - CM\Council Rules\2006\City equipment amend 8-8-06
-...----
-~_.._-
~~~~~ M_~~!~~~~_~~_:__~~P!~~~~~~_!~_?!>.____________________________________!T~~_.~~___~_~_~___
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECf: 2007-2008 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
'-....,,_,. POLICY QUESTION:
-"'-Should the City of Federal Way allocate 2007 Community Development Block Grant (CDBG) planning and
administration funds and 2007-2008 public service funds as recommended by the Human Services
Commission?
COMMITTEE: FHSRAC MEETING DATE: May 23, 2006
CATEGORY:
IZI Consent 0 Ordinance 0 Public Hearing
o City Council Business 0 Resolution 0 Other
STAFF REpORT By: Kelli O'Donnell, CDBG Coordinato~ DEPT: Community Development
Attachments:
· Final 2007 CDBG Program recommendations from July 10,.2006, Human Services Commission meeting with staff
report., minutes, and written comment received at public hearing. (Attachment A).
· Staff report for Planning and Administration Budget approved by the Human Services Commission at June 26, 2006,
meeting. (Attachment B).
· Complete copies of the 2007 CDBG applications received, staff reports and questions/responses to agencies are
available in the City Council offices.
Options Considered:
1. Finalize the recommendation for the 2007 Community Development Block Grant (CDBG) Program, as presented that
includes: Proposed funding levels for 2007 CDBG Capital Projects and 2007-2008 CDBG Public Service Projects;-
Conditions of Funding; a Contingency Plan should funding increase or decrease and the 2007 Planning and
Administration Budget. It is further moved that the City Manager be authorized to enter into the required agreements to
carry out Federal Way's 2007 CDBG program.
2. Modify the recommendation for the 2007 Community Development Block Grant (CDBG) Program.
STAFF RECOMMENDATION: Accept option 1.
CITY MANAGER ApPROVAL: DIRECTOR ApPROV AL: ~
Committee
COMMITTEE RECOMMENDATION: I move approval of option _'
re~1
PROPOSED COUNCIL MOTION: "I move approval of option _ . "
(BELOW TO BE COMPLETED BY aTYCLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERRED/NO ACI10N Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/0612006 RESOLUTION #
~
CITYOF , ~
Federal Way
Public Comment Period
Proposed 2007 Community Development Block Grant Program
The Federal Way City Council is requesting public comment on the
proposed 2007 Community Development Block Grant (CDBG) program. The
2007 CDBG Programs includes capital projects, public service programs and
administration funded with anticipated 2007 CDBG funds as well as unallocated
and recaptured CDBG funds from prior years. The City of Federal Way expects
to allocate approximately $550,705 in 2007 to CDBG projects that are consistent
with the objectives and policies of the King County Consortium Consolidated
Housing and Community Development Plan for 2005-2009 and federal
regulations. The City is proposing to allocate 2007 CDBG funds to the following
projects:
Proposed 2007 CDBG Capital Projects:
$97,360 to ElderHealth Northwest for renovation of an adult day health
care center at 7825 S 180th St, Kent. CDBG funds will be used to renovate a
13,000 sq. ft. community facility to serve individuals with chronic or terminal
illnesses or disabilities and will serve disabled residents from Federal Way and
other communities. Funding to this program may increase up to a total of
$100,000 if the 2007 Contingency Plan is implemented.
$175,000 to FUSION for the acquisition of Transitional Housing for
homeless families to be located in Federal Way. COBG funds will be used for
the acquisition of a 2-bedroom condominium unit and the replacement of an
existing 1-bedroom unit with a 2-bedroom unit for transitional housing.
$107,853 to Multi-Service Center, Employee Development Services
Federal Way Project, 1200 S. 336th Street, Federal Way. CDBG funds will be
used for employment services by a Community Based Development
Organization to increase the employability and progression toward family wage
jobs of low- and moderate-income Federal Way residents.
Alternate Project: Up to$199,800 to Boys & Girls Clubs of King County to
replace the roof of the Federal Way Boys & GirlsClub located at 30815 8th Ave
S, Federal Way. Funding for this project is contingent upon requirements in the
2007 Contingency Plan and one of the above projects canceling. c
Proposed 2007 CDBG Public Service Programs:
$14,648 to Big Brothers Big Sisters of King and Pierce Counties,
throughout Federal Way, to provide mentoring services to low- and moderate-
income Federal Way clients.
$12,149 to Community Health Centers of King County, Federal Way Dental
Access Project, 33431 13th Place S, Federal Way, to provide dental care to low-
and moderate-income residents of Federal Way.
-- ------ -------
$10,000, to Multi-Service Center, Emergency Feeding Program, 1200 S.
336th Street, to provide specialized items to the inventory available to residents
at the Multi-Service Center food bank.
$12,500 to Federal Way Senior Center Adult Day Care & Nutrition
Program, 4016 S 352nd Street, Auburn, to provide adult day care to elderly
and/or disabled persons from Federal Way;
$13,949 to Institute for Family Development, PACT (Parents and Children
Together), 34004 16th Avenue S, Suite 200, Federal Way, to deliver in-home
counseling and support services to high risk children and their families, that are
low- and moderate-income residents of Federal Way;
$10,000 to ElderHealth Northwest, Connections Adult Day Health Program,
3921 Talbot Road S, Renton and 7825 S 180th St, Kent, to provide health and
social services to elderly persons and individuals with chronic illnesses or
disabilities that are residents of Federal Way.
$10,000 to Orion Industries Rehabilitation Services, 33926 9th Ave S,
Federal Way, to provide education, skill training, and other employment services
to severely disabled adults that are Federal Way residents. Funding to this
program may increase up to a total of $11,000 if the 2007 Contingency Plan is
implemented.
Proposed 2007 COBG Planning and Administration:
$85,246 to City of Federal Way, CDBG Program Administration, 33325 8th
Ave S, Federal Way, to administer the City of Federal Way's CDBG program.
Proposed 2007 COBG Contingency Plan:
The City is proposing that in the event that there is an increase or decrease
in CDBG funds available for 2007, the amount of funds allocated by category will
be modified according to the 2007 CDBG Contingency Plan.
Review and Comment on the 2007 COBG Program:
Detailed information about the 2007 CDBG Program is available for review
during regular business hours at the Department of Community Development-
Human Services Division (33325 8th Ave S, Federal Way). The public is invited
to comment on the 2007 CDSG Program by submitting written comments to:
City of Federal Way, Attn: Kelli O'Donnell, P.O. Box 9718, Federal Way, WA
98063-9718. Written comments will be accepted until 5:00 p.m. on Monday,
August 28, 2006. Comments received will be considered by the City Council
prior to implementation of the 2007 CDBG Program. For further information
regarding Federal Way's CDBG program, please contact Kelli O'Donnell, CDBG
Coordinator, at (253) 835-2653. For TDD relay service call1-800-833-6388/TDD
or 1-80Q-833-6384/voice. This notice is available in alternate formats for
individuals with disabilities upon request.
Published in The Federal Way Mirror on August 12,2006 .
~ ~ ~ O.O~
~~. ~(21 !O&
_~U..__.___._______~U _.____~_u ------ -----
Attachment A
~
CITY OF ~
Federal Way
MEMORANDUM
DATE: June 30, 2006
TO: Human Services Commission ~
FROM: Kelli O'Donnell, CDBG Coordina
SUBJECT: 2007 Community Development lock Grant (CDBG) Public Hearing and
Recommendations for the 2007 -2008 CDBG Program
On Monday, July 10, 2006, the Human Services Commission will hold a public hearing to collect
comments regarding the preliminary recommendations for the City of Federal Way 2007 CDBG
program, The public hearing is scheduled to begin at 5:30 p.m. in the City Council Chambers.
The public hearing will start with a staff presentation of the preliminary funding
recommendations, as developed by the Commission. The presentation will include each
project, ttie preliminary proposed funding level, and a review of the proposed conditions of
funding and contingency plan for 2007. The draft 2007 CDBG funding levels for capital and
public service projects, 2007 Conditions of Funding, and 2007 Contingency Plan as of June 30,
2006, are included in agenda item 5.
After the presentation, the Chair will invite public testimony. This will be done project by project
with the Chair reading a project name and asking for comment. Every person who wishes to
speak will have a total of 3 minutes. Human Services staff will set a timer. Additionally, the
public will be allowed to submit written comments, which will be read intO. the record during the
hearing.
When all comments are collected, the Chair will close the hearing. The Commission will then
move to agenda item 5 for final deliberations of the recommendations. for the 2007 CDBG
Program. The Commission's recommendation will be forwarded to the Finance, Human
Services and Regional Affairs (FHSRA) Council Committee at their meeting on July 25, 2006. It
is anticipated that the full Council will consider and vote upon the Committee's
recommendations at their September 5, 2006 meeting.
The preliminary 2007 CDBG funding recommendations as approved atthe June 26, 2006
Commission meeting have been included in the agenda attachments. In implementing the
proposed reductions, Staff did make a few assumptions for the Commission to concur with: .
1. If a CDBG capital project falls below the $50,000 level, it will not-be funded unless it is a
regional project that has received funding from another Joint Agreement City or the King
County Consortium.
2. All previously funded public service projects will be reduced to $10;000 before eliminating
Orion.
3. If funding declines below the point that the Orion Rehabilitation Project must be cut, the
project will fall below the $10,000 minimum and would not be funded. Staff proposes that if
FHSRAC July is 200
- , 6
C-2
this happens the project would cancel and any remaining funds after the reduction would be
redistributed equally between the agencies cut by the implementation of the Contingency
Plan.
Proposed Motions:
Option 1: I move to finalize the recommendation for the 2007 Community Development Block
Grant (CDBG) Program, as presented that includes: Proposed funding levels for 2007 CDBG
Capital Projects and 2007-2008 CDBG Public Service Projects; Conditions of Funding; a
Contingency Plan should funding increase or decrease and the 2007 Planning and
Administration Budget. It is further moved that the City Manager be authorized to enter into the
required agreements to carry out Federal Way's 2007 CDBG program.
c c
Option 2: I move to finalize the recommendation for the 2007 Community Development Block
Grant (CDBG) Program, as modified by the Human Services Commission .at tonight's
meeting that includes: Proposed funding levels for 2007 CDBG Capital Projects and 2007-
2008 COBG Public Service Projects; Conditions of Funding; a Contingency Plan should funding
increase or decrease and the 2007 Planning and Administration Budget. It is further moved
that the City Manager be authorized to enter into the required agreements to carry out Federal
Way's 2007 CDBG program.
'If you have any questions about the public hearing or allocation procedure, please contact me
at kelli.odonnell@cityoffederalway.com or (253) 835-2653.
/
_..J
FHSRA( July 25, 2006
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Draft 06/28/06
2007 CDSG ALLOCATIONS PROCESS
Funding Conditions for Capita/Projects and Public SeNice Projects
All 2007 COBG Pmjects
1. All CDSG projects are subject to the federal environmental review requirements of the
National Environmental Policy Act (NEPA) as of the date of submittal of application. An
. environm'ental review of Federal Way-awarded CDSG projects must be completed by
King County before contracts will commence, Costs of the NEPA review wiil be charged
to the CDSG project.
2. All projects'must comply with Community Development Block Grant Program
Regulations (24 CFR Part 570) and applicable. King Co~nty Consortium poHcies as
outlined in the King County Consortium Consolidated Housing & CommunHy
Development Plan for 2005-2009, as amended.
c.
. 3. AIICDBG ptoj~cts shall comply with all applic~ble federal. state, and City'I;:iws including,
withoutiimitation, all City codes, ordinances, resolutions, standards and policies, as now
. - ...
exist or hereafter adopted or amendedincludirig land use and/or building permit
requirements and processes.
. Federal Way 2007 COBG Capital Projects.
AII2007COBG Capital Proiects
1. Federal Way 2007 CDSG Capital Projects will contract with the King County Department
of Community and Human Services unless otherwise notified.
2. Federal Way 2007 CDSG Capital Projects must be completed within 17 months from the
beginning of the program year that funds are awarded unless an earlier dClte is stated
below and/or the Joint Recommendation Committee extends the project with input from
the City of Federal Way. Ihis policy may be amended by the Joint Recommendation
Committee.
3. Uniform Reloc~tion Assistance and Real Prop(9rty Acquisition Policies Act()f 1970 as
amended ("URA") and/or Section 1 04(d) of the Housing and Co,!,munity D~velopment
. . c
Act of 1974, as amended ("Barney .Frank Amendment") that are triggered by any project
mu~t be included in the budget. Relocation requirements must be coordinated and
verified with King County Relocation Specialist.
. c
4. Applicant mustreceive written notification from.: King County Community Services
Division staff verifying that environmental review is complete before any "choice. limiting
activities" are taken. King County staff must be notified by the applicant if any changes
are made to th~ scope of the project since the 2007 COSG application w~sslJbmitted.
- .
5. COSG capital awards over $25,000 are. structu~ed as a zero interest forgivable loan for a
set number of years depending on the amount of CDBG funds received and the type of
Page " of '5
FHSRAC July 25 ~ 2006
r E;:
Draft 06/28/06
project. The prop~rty owner must be able and willing to secure the change of use
restriction with a promissory note, deed of trust and any other required documents to
King County. All security documents related to funded capital project activities must" be
submitted prior to the execution.of a contract between the award~d agency and the
County in order to incorporate these documents into the contractual. agreement. Failure
to execute security documents to the benefit of King County in a timely manner will result
in the cancellation of CDBG awards.
The following sp~cific condition(s) address concerns 'that Staff and th~ Commission
discussed as they reviewed the applications.
, Boys & Girls Clubs of King County - Federal Way Boys & Girls Club Roof
Replacement (Alternate Project 2): '
a) COsts ofthe NEPA review will be charged to the CDBG project. It is estimated that NEPA
" review would cost approximately $4,000, Additional cost and time may be required if the
,. natural features of the property and/or project complexity triggers a higher di3gree of
'. environmental review. C
FUSION - Acquisition of Trans.itional Housing Project:
b) · Unifonn Rel~cation Assistance and Real Property AcquisitionPolicies Act.of 1970 as
amended ("URA"): and/or Section 1 04 (d) of the Housing and Community Development Act of
1974, as ameod.ed ("Barney Frank Amendment") may be triggered by this.project.
,Relocation requir~ments must be coordinated and verified with King County Housing and
Community Development if,an occupied condominium unit is acquired with CDBG funds.
c) Applicant must receive written. notification from King County Community Services Division
, staff verifying that environmental review is complete before any "choice limiting activities"
, are taken, including purchase of the property.
C .
d) Since the properties have nolbeen secured at the time of application, ,any purchase and
sale agreeme:flt signed before written notification of NEPA review has been receiVed from
King County musfallow sufficient time to clear environmental review and a.llowing the
distribution of the .Generallnformation Noticefor relocation (if necessary).. Specific
language is required to be included in the purchase and sale a,greement for a "conditional
commitment" Clause, allowing the applicant to avoid purchasing the propertY ,if the
.environmental review reveals something that does not comply with anyone of the
environmental review regulations, and then this feature cannot be mitigated. This clause
should be written .into the purchase and sale ,agreement, and the. seller mus~ initial by that
section to acknowledge they agree to those terms.
e) , Costs ofthe NE.PAreview win be chargedto the CDBG project. Information for a
preliminary review was not available for this project. Without information on natural featur~s
of the property and project complexity, it is estimated that NEPA review would cost
approximately $4,000. If the property purchased triggers a higher degree of environmental,
. '
, ,
Page 2 of 5 FHSRAC July 25, 2006
C-6
Draft 06/28/06
review, additional cost and time may be required.
ElderHealth Northwest - Renovation of an Adult Day Health Care Center Project
(Alternate Project 1):
a) The agency is encouraged to use their best efforts to locate a site closer to Federal Way to
provide easier access to Federal Way residents utilizing services provided by ElderHealth
Northwest.
b) Unifonn Relocation Assistanc~ anq Real ~roperty Acquisition Policies Act of 1970 as
amended ("URA") and/or Section104(d) of the Housing and Community Development Act of
1974, as amended ("Barney Frank Amendment") may be triggered by this. project. "
Relocation requirements. must be coordinated and -verified with King County Housing and
Community Development if an occupied facility i~ leased for renovation with CDBGfunds.
c) Applicant mustreceive written notification from King County Community Services Division
staff verifyingJhat environmental review is complete pefore any "choice limiting activities"
are taken, including leasing of the facility. .
f) Since the property was not been secured at the time of application, any lease agreement
signed before written notification of NEPA review has been received from King County must
allow sufficient time to clear environmental review and" allowing the distribution of the.
General Infonnation' Notice for relocation (if necessary). " Specific langua.ge is requit~d-to be
included in the lease agreement for a "conditional Gomm"itment" clause, allowing;'the
. . .' .
applicant to avoid purchasing the property if the en'vironmental review reveals something
that does not comply with anyone of the environmentar review regulations, and then this
feature cannot be mitigated: This clause should be written into the lease agreement, and the
property owner must initial by that section to acknowledge they agree to those terms.
d) Costs of the NEPA review will be charged to the CDBG: project. Infonnationfor a
. . . .
preliminary review was not available for this project. Without information on naturaUeatures
. " .
. " .
of the property and. project complexity, it is estimated.that NEPA review would cost
approximately $4.0.00. If the property purchased triggers a higher degree of environmental
review, additional cost and. time may be required,' .
Multi-Service Center - Employee Development Services Project:
a) Service units and units of service may be adjusted based upon the amount of funding and
refinement of the program service and unit costs definitions.
b) 2007 awards are contingent upon successful completion of the Multi-Service Center's 2006
CD~G Contract for th~ Employee Development Program.
c) The Multi-Service Center, will colJtinue to insure that participants in the Employee
Development Services Project are not receiving duplicative services from other agencies
" such as the Washington State Employment Security, the Department of Social and Health
. Services. and/or other programs. Clients eligible for similar employment services through
another program will not be included in the project funded by the City.of Federal Way.
Page 3 of 5
FHSRAC J~l~ 25, 2006
---- -- ---------------------
Draft 06/28/06
d) Services charged to this program must be offered in Federal Way to Federal Way residents.
e) The Multi-Service Center will continue outreach to ensure that the program is offered to
Federal Way residents that are currently under-employed to assist residents in progressing
toward a family wage j~P.
f) The Multi-Service Center will continue working with Federal Way employers to identify
partnerships for job placements an training needs for program participants.
Federal Way 2007 COSG Public Service Projects
All 2()07 COBG Public Service Protects
.c
1. If funded, serviCe units and. units of service may be adjusted based upon the amount of
funding and refinement of the program serviye and unit costs definitions.
.2. 2.0.07 awards are contingent upon successfl.!1 Completion of each agency's 2.ooaCDBG
Contract for public service. . ... .
3. 2.0.07 awards will be continued in 2008 subject to availability of funds and agency
performance in 2.0.07. The CDBG Contingency Plan will be implemented should funding
increase or decrease.
The following specific condition(s) address concerns that 5taffand the CommissUm .
discussed as .theyfeviewed the applications. .
Big Brothers Big Sisters of Ki.-.g and Pierce Counties - Federal Way Mentoring Program
No specific conditions.
Community Health Centers of King County - Federal Way Denttil Access
a) Federal Way Dented Access Program funding is contingent upon the Federal Way Dental
Access Program receiving funding from Federal Way's 2.0.07 Human Services General Fund
for a minimum of $1'5,900. .
b) Funds awarded, as part of Federal Way's 2.0.07 CDSG program, must be used to provide
additional units of service above that provided bya 2.0.07 Federal Way Human Services
General Fund award.
ElderHealth- Connection Adult Health Care
No specific conditions.
Multi-Servicec Center:- FederalVVay Emergency Feeding Program
a) Funds .awarded, as part of Federal Way's 2.0.07 CDSG program, must be used to provide
additional units of service above that provided by any 2.0.07 Federal Way Human Services
General Fund award.
Page 4 of 5 FHSRAC July 25, 2006
. C-8
-------
Draft. 06/28/06
Federal Way Senior Center - Adult Day Care
a) The Agency will continue to participate in the Organizational Capacity Building Pilot Program
and make satisfactory progress (as determined by the Human Services Division Manager)
on the goals identified "at the May 16, 2006, Board Retreat.
Institute for Family Development - PACT (Parents and Children Together)
a) Institute for Family Development - PACT funding is contingent upon the PACT Program
receiving funding for Federal Way's 2007 Human Services General Fund for a minimum of
. $3,000,
b}. Funds awarded, as' pa.rtofF~deral Way's 200tCDBG program, must be used to proVide
additional units ofservice:above that provided bya Federal Way 2007 Human Services'
General Fund award. .
--
Page 5 of 5 fHSRAC July 25,2006
C-9
-- --
Human Services Commission Preliminary Recommendation 06/26/06 (Revised 07/07/06)
CITY OF FEDERAL WAY
2007 CDBG CONTINGENCY PLAN
The allocation process for 2007 Community Development Block Grant (CDBG) funds is based upon
an estimate of Federal Way's 2007 CDBG funds. The City will not know its exact grant amount until
after Congress passes the HUD Appropriation Bill. This is expected to occur by December 2006. For
this reason, the allocation process includes a contingency plan. The plan allows for adjustment up or
down based upon the final grant amount and/or any additional funds received as the result of project
cancellations or additional recaptured funds.
2007 COSG Capital Projects:
The City's interlocal with King County for the distribution of CDBG funds limits Federal Way to a
maximum of two new stand-alone capital projects per year with a maximum of one construction
project that may trigger Davis Bacon annually. Capital funds not used for these projects may be
allocated to sub-regional projects by the City unless returned by City to the sub-regional fund. The
2007 funding cycle is the first time that these new requirements will be implemented. Federal Way
may add capital funds to projects funded by the King County Consortium over and above the two
project capital limitations. Since it is unknown at this time which projects will be funded by the King
County Consortium for 2007 CDBG Capital projects, the following contingencies relate to the projects
funded by Federal Way under the new requirements:
Funding Order of 2007 COSG Capital projects:.
1. FUSION - Acquisition of Transitional Housing: Funded in the amount of $175,000
· Federal Way's first stand-alone project that does not trigger Davis-Bacon.
2. Multi-Service Center - Employment by an Eligible CBDO project: Funded in the amount of
$107,853 contingent upon:
· Sub-regional project if funded by the CDBG Consortium to which Federal Way may add
CDBG funds or otherwise not counted as a stand-alone Federal Way project by King
County.
· Federal Way's second stand-alone project that does not trigger Davis-Bacon if not funded
by the CDBG Consortium.
3. ElderHealth Northwest Renovation of Adult Day Health Care Center (Alternate Project 1): Funded
in the amount of $97,360 contingent upon:
· The Multi-Service Center being funded as a sub-regional project by the CDBG Consortium.
or otherwise being counted as Federal Way's second stand-alone project; then,
· Second Federal Way stand-alone project that does trigger Davis-Bacon if above met.
4. Boys & Girls Clubs of King County -Federal Way Boys & Girls Club Roof Replacement (Alternate
Project 2): Funded in the amount of $97,360 contingent upon:
· The Multi-Service Center being funded as a sub-regional project by the CDBG Consortium
to which Federal Way may add CDBG funds or otherwise not being counted as Federal
Way's second stand-alone project; and,
· Any of the above capital projects not being feasible resulting in only one non-construction
Federal Way stand-alone capital project being funded; then,
· Second Federal Way stand-alone project that does trigger Davis-Bacon if above met.
FHSRAC July 25, 2006
Page I 00 C-10
----- --------
Human Services Commission Preliminary Recommendation 06/26/06 (Revised 07/07/06)
CITY OF FEDERAL WAY
2007 CDBG CONTINGENCY PLAN
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects -- The City will apply any increase in the amount of CDBG capital funds as follows:
1. If additional capital funds are received, funds will be added to 2007 capital projects up to the
full request. Projects to be determined based upon determination of sub-regional capital
projects and City of Federal Way stand-alone projects in the above priority order.
2. If additional capital funds are received, open CDBG projects serving Federal Way residents
that have been funded by the City of Federal Way and/or the King County CDBG/HOME
Consortium will be considered for funding.
3. Should no open projects be identified and/or the Council decides it is not in the best interest of
Federal Way residents to add Federal Way CDBG funds to the project(s), additional funds will
be carried over to the 2008 CDBG program year.
Public Service Programs - The City will apply any increase in the amount of CDBG public service
funds as follows:
1. If any additional public service funds become available, funds will be allocated to Orion
Rehabilitation Services Program with additional service units required proportionate to funding
up to $11,000 total funding; and,
2. If any additional public service funds become available after the first contingency is fully
funded, the Human Services Commission will reconsider allocation of additional public service
funds for recommendation to the City Council with public participation.
Planning and Administration - The City will apply any increase in the amount of CDBG planning
and administration funds as follows:
1. Any additional funds for planning and administration activities will be allocated to Planning and
Administration to cover administrative costs for Federal Way's CDBG program; and
2. Additional funds not needed for administration of Federal Way's CDBG program will be
applied toward the costs of additional planning activities consistent with the King County
Consortium Consolidated Housing and Community Development Plan; and
3. Additional funds received not needed for planning and administration activities will be
allocated to capital projects in accordance with the priority order listed above.
Page 2 of3 FHSRAC July 25, 2006
C-11
-----------
Human Services Commission Preliminary Recommendation 06/26/06 (Revised 07/07/06)
CITY OF FEDERAL WAY
2007 CDBG CONTINGENCY PLAN
SHOULD THE GRANT AMOUNT DECREASE:
Capital Projects - The City will decrease the amount of CDBG funds allocated for capital projects as
follows:
1. Any unallocated capital funds available will be decreased before reductions are made to
specific projects.
2. The capital projects that funded will be decreased in the following order:
a. Boys & Girls Clubs of King County Federal Way Boys & Girls Club Roof Replacement
b. ElderHealth Northwest Community Facility Renovation;
c. Multi-Service Center Employment
d. FUSION Acquisition of Transitional Housing
Capital projects that fall below the $50,000 minimum will be canceled unless CDBG funds
from another Joint Agreement City or the CDBG Consortium have been added to the project.
Public Service Programs - The City will decrease the amount of CDBG funds allocated for public
service programs as follows:
1. Decreases will be made to public service programs in the following order:
a. The ElderHealth Northwest Connection Program will be reduced until it reaches the
$10,000 minimum funding level; and then,
b. Big Brothers Big Sisters of King and Pierce Counties Mentoring Program will be
reduced until it reaches the $10,000 minimum funding level; and then,
c. Community Health Centers of King County will be reduced until it reaches the $10,000
minimum funding level; and then,
d. The Institute for Family Development PACT Program will be reduced until it reaches
the $10,000 minimum funding level; and then,
e. Federal Way Senior Center Adult Daycare Program will be reduced until it reaches the
$10,000 minimum funding level; and then,
f. Orion Rehabilitation Services will be canceled and any further reduction will be taken
from the $10,000 allocated to this program. Any remaining funds available for public
services will be redistributed evenly to the reduced agencies above.
Planning and Administration -- The City will decrease the amount of CDBG funds all.ocated for
CDSG planning and administration as follows:
1. Fundsfor additional planning activities will be reduced first; then
2. Funding for CDBG administrative activities will be decreased.
--
FHSRAC July 25,2006
Page 3 00 C-12
--.---.-.------....-- --------
---
.~
CITYOF ~
! Federal Way
Notice of Public Hearing
2007 Comm.unity Development Block Grant. (CDBG) Funds
NOT,CE IS HEREBY GIVEN that the Federal Way Human Services
Commission will conduct a public hearing on Monday, July 10, 2006, at
5:30 p.m. in the City Council Chambers on the second floor at City Hall
(33325 8th Ave S,. PO Box 9718, Federal. Way, Washington 98063-9718),
to consider the proposed funding .of Federal Way's 2007 Community
Development Block Grant (CDSG) program. ..
Detailed information about the proposed levels for 2007 public
service programs and capital projects is available for review during regular
business hours at the Department of Community Development-Human.
Services Division (address above). For additional information, please
contact Kelli O'Donnell, CDBG Coordinator, at 253-835-2653, during
normal business hours. Written comments on Federal Way's proposed
2007CDBG.program willbe accepted until 5:00 p:m.on July 10,2006, and
J may be forwarded to: City of Federal Way, Attn: KelJi O'Donnell, P.O. Box
-' 97"18, Federal Way, WA 98063-9718. Any person may present written
comments to the Human Services Commission during the hearing, and/or
may appear at the public hearing to give public testimony
Reasonable accommodations at the public hearing such as sign
language interpretation or alternate formats for printed materials are
available for individuals with disabilities with advance notice. The Council
Chambers a~ City Hall complies with the American. Disabilities Act. Please
call.KelliO'Donnell at (253) 835-2653 at least one busines.s day in. advance
to request accommodation. For TOD relay service call 1-800-833-
6388ffDD or 1-800-833-6384/voice.
Published in the Federal Way Mirror on June 28, 2006.
\
?
',-~
FHSRAC July 25,.2006
C-13
COMMISSION MEMBERS PRESENT: Roger Freeman, Richard Bye, Julie Grant, Bob
Wroblewski, Herman Brewer, Deanna Heinrich, Ronald Secreto, Russ Williams,
Florenda Wyatt-Simmons,.
COMMISSION MEMBERS ABSENT: Davina Nolten, Steve DeTray.
STAFF PRESENT: Angelina Allen-Mpyisi, Kelli O'Donnell, Dee Dee Catalano
.
GUESTS: Kun Park, Korean Interpreter
CALL TO ORDER
The meeting was called to order by the Chair at 5:30 pm.
PUBLIC COMMENT
None
2007 CDBG PUBLIC HEARING
Acting Chair Deanna Heinrich opened the public hearing at 5:31 pm.
Kelli O'Donnell briefly reviewed the CDBG program and the process leading up to the
public hearing. She noted that due to a new agreement with the King County
Consortium, Federal Way will only be allowed two stand-alone capital construction
projects. Kelli outlined the following projects and the funding that the Commission
preliminarily recommended on June 26, 2006:
Capital Proiects
1. FUSION acquisition of a two-bedroom transitional housing unit and replace
existing one-bedroom unit with two-bedroom unit (first capital project).
$175,000
2. Multi-Service Center Employment by an eligible CBDO.
$107,853
3. ElderHealth Northwest Renovation of Adult Day Health Care Center (second
1
------------
capital project)
$97,360
4. Boys & Girls Clubs of King County Federal Way Boys & Girls Club Roof
Replacement.
$0
5. Recover Centers of King County Acquisition of building in which Recovery
Centers of King County's Detoxification Facility is located.
$0
Public Service Proiects
1. Big Brothers/Big Sisters of King and Pierce Counties Youth Mentoring
$14,648
2. Community Health Centers of King County Primary Dental Program
$12.149
3. Community Health Centers of King County Primary Medical Care
$0
4. ElderHealth Northwest Connection Adult Day Health Care
$12,000
5. Emergency Feeding Program Emergency Feeding Program
$0
6. Evergreen Senior Club Ethnic Senior Service
$0
7. Federal Way Senior Center Adult Daycare
$12,500
8. Institute for Family Development PACT
$13,949
9. Multi-Service Center Emergency Feeding Program
$10,000
10. Orion Rehabilitation Services
$10,000 .
11. Page Ahead Children's Literacy Program Books for Kids
$0
12. The Salvation Army/Federal Way Corps Social Services
$0
Kelli said the Planning & Administration budget recommendation is $85,246. She
reviewed the contingency plans and funding conditions.
The Chair said the Commission will now hear testimony from the public on the capital
and public service projects. The following people spoke tathe Commission:
Capital proiects
. Val Mo Dong, Evergreen Senior Club. Mr. Dong said the club was founded in 1982 to
help people who come to.the United States from Korea and teach them English and
2
FHSRAC July 25, 2006
Lie;
.
about American culture. Members of the club volunteer to help the City in cleaning up
the streets and parks and other projects. The Evergreen Club has services that are
beneficial to the community, and he is afraid that the group's relationship with the City
will not be as good if the grant money is not awarded.
Peggy LaPorte, FUSION. Ms. LaPorte said that FUSION will use the grant money to
sell a one-bedroom unit and purchase a two-bedroom unit. She thanked the
Commission for their support and for enabling them t.o help many families.
Robin Corak, Multi-Service Center. Ms. Corak said that the City's funds helped the
Multi-Service Center Employment Program assist almost 200 people to meet their
goals. She thanked the Commission for their support.
Public Service
Janet Heubach, Big Brothers/Big Sisters. Ms. Heubach said that she is a Big Sister
and explained how Federal Way's support helps many young people. She said there
are 35 mentors in Federal Way who provide over 4,000 hours of mentoring a year for
mostly single-parent families below the poverty level.
Linda Purlee, Multi-Service Center. Ms. Purlee thanked the Commission for their
support and said that many families have thanked her for the special food and other
items that the City's funds pay for.
David Chung, My Service MindlEvergreen Club. Mr. Chung, speaking for Mandy Ma
of My Service Mind, asked the Commission to consider funding the Evergreen Club.
They will use the funds to their fullest to help Korean seniors to be healthy in the
community.
Byung Vim, Evergreen Club. Mr. Linn said that the Evergreen Club: 1) helps Korean
seniors with translation services; 2) maintains their health through physician visits; 3)
provides transportation; 4) provides a lunch program for 100 people with only one cook;
and 5) provide computer training. He asked the Commission to consider their funding
request.
Harry Schreiber, Federal Way Senior Center. Mr. Schreiber thanked the Commission
and the staff for their support and said they continue to provide daycare and lunch for
seniors for $5.00 an hour.
Kathy. Powers, Orion Industries. Ms. Powers thanked the Commission for their
consideration and explained the services that Orion provides.
Kelli O'Donnell noted that no written comments were provided by the 5:00 pm deadline.
She distributed a letter from Mandy Ma of My Service Mind which summarized the
testi~ony given by David Chung on her behalf.
3
FHSRAC July 25, 2006
("-16
-------.--
The Chair declared the public hearing closed at 6:30 pm. He said the Commission will
now consider the testimony they have heard and make their recommendations for
CDBG funding. Their recommendation will be forwarded to the Finance, Human
Services and Regional Affairs Committee on July 25, and they are tentatively scheduled
for City Council consideration on September 19.
The Commission recessed at 6:32 pm for a brief break. It reconvened at 6:40 pm.
Richard Bye asked KeUi to review the funding the Evergreen Club has requested from
CDBG and how that differs from the past. Kelli said that this is the first time the
Evergreen Club has requested CDBG funds. However, they did received grants from
the General Fund in the amount of $5,000 in 2005 and $1,023 in 2006. They are
reqLlesting $21,680 from the General Fund for2007-2008.
Kelli said that staff recommends that, if the Commission chooses to fund the Evergreen
Club, it should be funded only through the General Fund rather than splitting the funding
between CDBG and the General Fund to simplify reporting requirements. In addition,
staff did not recommend funding Evergreen Club through CDBG because the
subcontract with My Service Mind does not appear to. be strong enough to support
federal reporting requirements.
Kelli noted that Orion Industries submitted information on what they could fund with
$10,000, per the Commission's request. That information was distributed to the
Commission before the meeting. She also handed out slight revisions to the
contingency plan to clarify how capital projects would be funded to meet contract
requirements with King County. Kelli reviewed the assumptions made after the June 26
meeting, noting that if funding for Orion falls below $10,000, their funding will be
canceled and the $10,000 will be distributed evenly among the remaining Public Service
projects. The Commission reviewed the preliminary recommendation and considered
the testimony given during the public hearing.
Richard Bye moved to.finalize the recommendation for the 2007 Community
Development Block Grant (COBG) Program as presented that includes: Proposed
funding levels for 2007 COBGCapital Projects and 2007-2008 COBG Public
Service Projects; Conditions of Funding; a Contingency Plan should funding
increase or decrease, and the 2007 Planning and Administration Budget He
further moved that the City Manager be authorized to enter into the required
agreements to carry out Federal way's 207 COBG program. Ron Secreto
seconded the motion, which carried 8 - O.
Angelina Allen-Mypisi announced that the Commission's July 17, 2006, meeting has
been canceled. The next meeting will be July 31, 2006.
4
FHSRAC July 25, 2006
C-17
-------
~------ - -------------- -- -------------- ----
NEXT MEETING:
July 31,2006 (Begin review of the Human Services General Fund applications),
5:30 - 8:30 pm, Hylebos Conference Room.
ADJOURN
The meeting adjourned at 6:50 pm.
5
FHSRAC July 25, 2006
C-18
~ d! p~
Ai !i. i-~ lIl--8-~ ~ (try\. ~ \0,
!II! 30819 14th Ave S. #F, Federal Way,W A 98003
Phone 253-945-6010' Fax 253-946-4175
July 7, 2006
To Whom It May Concern:
This letter is in support of funding for Evergreen Club. My name is Mandy Ma, a veteran
community worker for the past 20 years. As the executive director of My Service Mind
(MSM), I wanted to be at the hearing in support of Evergreen Club but due to prior
engagements I 8m unable to attend. MSM is a community based non-profit organization.
Our mission is to provide specialized services to disadvantaged, low-income people in
the puget Sound area so that they can maximize their abilities and decision making skills
in today'scomplex society. Through prevention, interVention, and educl;ttiorial programs,
. . .
individuals are taught the keys to self-sufficiency enabling them to become responsible,
positive and participating members of society.
In 1982, a group of low-income Korean seniors established Evergreen Club to gather
lonely, low-income first generation Korean seniors. The purpose of the club was to build
friendships. The members of Evergreen Club have worked diligently to providing
opportunities for their members to build relaJionships, participate in community service,
learn English, receive healthy meals, and to adjust to live in America. The ieaders of this
. club provided these services with limited English and limited resources. Without
Evergreen Club, many of its members would not have the social support they need to
. make healthy. adjustments to immigration. Immigrant seniors often feel helpless and
useless in the community where they do not understand the language and way ,of life.
They are pverwhelmed by the changes c3ndthey shut down and often fall into depression.
Evergreen' Club empowers its members' by providing them with an active and
independent life through relationships, education, and community serVice.
Over the past year, MSM has established a memorandum of understanding (MOU) with
Evergreen Club. Through this MOU, MSM assists Evergreen Club build its infrastructure
through assistance with accounting, administration and government relations until a
permanent, full time employee can be hired.:ln addition, MSM has been providing
financial assi$tance to Evergreen Club to pay for rent and operational costs because we'
believe this Club is making a positive impact in our community. However, as a non-profit
organizatiorr, our funding and resources are limited. We ask that the city wiil match the
community support because without Evergreen Club many of the Korean senior.
members will not have the social network they need and will be isolated from the
community.
I ask that you reconsider your decision and provide funding Jor this well deserved
agency. I firmly believe that they will use the funds to its fullest to provide Korean seniors
the opportunity to be healthy, participating members of society. Thank you for the
opportunity to show our support for our low-income Korean seniors.
Since~ely, . t. .
c--L . \ I Jr
~ ~~.4{. \ .~ \
, l ". 1........\ ..:; \.
___ Y (\...__. c/\ .
Mandy Ma -
Executive Director
FHSRAC July 25, 2006
C-19
~ Attachment B
CITY OF . ... . .. . ..
Federal Way
MEMORANDUM
DATE: June 26, 2006
TO: Human SelVices Commission ~
FROM: Kelli O'Donnell, COBG Coordinat
SUBJECT: 2007 Community Development BI cl< Grant (COBG) Planning and Administration
Budget,..... Staff Recommendation
Introduction and Background . .
As part of your funding recommendations to the City Council, the Commission will make a
recommendation regarding the use of 2007 CDBG Planning and Administration funds. This
memo includes: background information on how the COBG Planning and Administration funds
have. been used in previous years and the staff recommendation for use of the 2007 COBG
Planning and Administration funds.
The total estimated alllount of Federal Way's CDSG program for 2007 as of July 2006, is
$908,738. Of this, $85,246 is earmarked for planning and administration of the City's COBG
Program. The budget proposed by staff utilizes the full amount of estimated COBG Planning
and Administration funds available, which is consistent with past years. The planning and
administration funds available to Federal Way in 200Thave decreased by $544 from 2006.
Funds available for planning and administration that are not programmed will be added to
Federal Way's COBG Capital funds.
Eligible Uses of Planning and Administration Funds
Planning and Administration is one of three categories that the Department of Housing and
Urban Development (CDBG) has deemed as an eligible use of COBG funds. Eligible uses of
Planning and Administration dollars include: personnel and related administrative costs used to
administer the CDBG program, planning projects such as studies, analyses, data gathering and
preparation of written plans and action items. Administrative costs include the cost of required
legal ads, office supplies, and travel and training. The proposed use of the City's 2007 Planning
and Administration Funds is consistent with the HUD eligibility guidelines.
Proposed Use of 2007C"DBG Planning and Administration Funds
The proposed 2007 budget is outlined below, with the 2005 Actual and 2006 Budget provided for
comparison purposes. Below are the estimated costs and descriptions of each budget category.
COBG Plannin and Administration Bud et
Budget Category 2005 Actual 2006 Budget Proposed
2007
Personnel Costs $66,244 $75,938 $81,936
Program Operating Costs $ 973 $6,900 $3,310
Consultant and Purchased Services $ $2,952 $0
FHSRAC July 25, 2006
C-20
~--------- ---------
'.
Budget Category Descriptions
Personnel Costs -Includes the majority of the salary and benefits for the CDBG Coordinator
(1.0 FTE) and a small percentage of the Division's Administrative Assistant
Program Operating Costs - Includes legal advertising, training, mileage reimbursement,
equipment, and supplies necessary for administering the CDBG program. Training funds for a
portion of the Human Services Commission's annual retreat are also included in this amount.
Consultant and Purchased Services - Includes special project funds for consultant or
purchased services. In past years, these funds have been used for updates to the Human
Services Comprehensive Plan, outcomes technical assistance to agencies; and development of
the CDBGlHuman Services photo display board. No funds are anticipated to be available for
consultant and purchased services in 2007_
Local/Consortium Strategy Addressed
The proposed use of 2007 COBG Planning and Admin.istration funds is consistentwith'the King
County CDBG Consolidated Plan and the City's Consolidated Plan and is an eligible activity in
CDBG Program Regulations at 24 CFR 570.205 and 570.206_
local Strategy: Continue to develop a comprehensive human service network at the local and
regional level to more effectively address human service needs of F~deral Way's low-income
and special needs populations, (HSS4)
"
Consortium Strategy: CommunitylEconomic Development Goal 3: Human Services Agencies_ .. J
Improve the ability of health and human service agencies to serve our low- to moderate-income
residents effectively and efficiently. Objective 1.
Staff Recommendation
Staff recommends using the full amount of 2007 CDBG Planning and Administration Funds
, available ($85,246) for the administration of the City's CDBG program as outlined above.
Adoption of the 2007 planning and administration budget v.rill be part of the Commission's final
recommendation for the 2007 CDBG program.
If you have any questions about the planning and administration budget. please call m.e at (253)
835-2653 or E-mail at kellio@fedway.org.
l
.
;:
FHSRAC July 25,2006
C-21
----
------------
COUNCIL MEETING DATE: Sept. 5,2006 ITEM #: 5-h
____~__________._..~___________...M___.._~~..__._._.__h........._.___._~..~.~____h___...__.__._..._..________..__._____.___.~_.__M._.___.._______.__..__._.___..__..__________
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2ls1 Avenue SW Extension, SW 3561h Street to 22nd Avenue SW, Improvements Project -100%
Design Status Report
Poucy QUESTION: .
Should the Council authorize staff to bid the 21st Avenue SW Extension, SW 356th Street to 22nd Avenue SW,
Improvements Project and return to LUTC for bid award, furtherreports and authorization?
COMMI'ITEE: Land Use and Transportation Committee MEETING DATE: Aug. 7,2006
CATEGORY:
[8] Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
STAFFRF;PORT By: Marw~_~]]oum! Street Systems Manager DEPT: Public Works
Attachments:
1. Staff memo to LUTC dated August 7, 2006.
Options Considered:
1. Authorize staff to bid the 21 st Ave SW Extension, SW356th St to 22nd Ave SW, Improvements Project and return
to the LUTC Committee to award the project to the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
------------ --.-----
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Conuninee COlIDcil
COMMI'ITEE RECOMMENDATION:
Forward Option 1 to the September 5th, 2006 City Council Consent Agenda for approv
Eric Faison, Member
PR:PO D COUNCIL MOTION: "I move approval to authorize staff to bid the2lst Ave SW Extension, SW356th St
to 2 Ave SW, Improvement Project and return to the LUTC Committee to award th.e project to the lowest
responsive, responsible bidder"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 TABLED/DEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUflON #
K:\COUNOl\AGDBIU5\2006\09-0SC06 21st Ave SW Extension - 100% Design Status Report.doc
--- ----- -----.- ----- -----.--
CITY OF FEDERAL WAY
MEMORANDUM
DATE: July 31, 2006
TO: Land Use and Transportation Committee
VIA: Derek Matheson, Interim City Manag~
FROM: Marwan Salloum, P.E., Street Systems Manager. .'
SUBJECT: 21 st Avenue SW Extension - SW 356th Street to 22nd Avenue SW Improvements Project-
100% Design Status Report
BACKGROUND:
This project will extend a 2-lane collector street section from SW356th Street to 2200 Avenue SW. The traffic
signal wi)] be modified to accommodate the added lanes.
PROJECT ESTIMATED EXPENDITURES:
Planning and Design $150,000
ROW Acquisition 288,000
Construction cost 2006 (estimate) 590,000
10% Construction Contingency 59,000
Construction Management 67,000
TOTAL PROJECT COSTS $1,154,000
AVAILABLE FUNDING:
Grant Funding $500,000
REET Fund 307,000
Mitigation 90;400
Interest 18,000
TOTAL AVAILABLE BUDGET $915,400
At this time this project budget has funding shortfall of $238,600. As part of the 2007/2008 budget staff will be
requesting a transfer of $238,000 from completed CIP projects to this project.
cc: Project File
Day File
K:\lUTC\2006\OB-07-06 21st Ave SW Extension SW356th ST to 22nd Ave - 100%Design Status report - Matheson.doc
------
COUNCIL MEETING DATE: Sept. 5,2006 ITEM #: 5-i
__._._._..___.______...__...__...~_____._~.__.__...._...._...._._.__....._........___._.__.......______..._...__.__._.._._..M__..._____.._M____....____.__.___-'_.._______...__...___"'M__'_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S 320th Street at 1st Avenue S Intersection Improvements Pro'ect - 00% Design Status Report
POLlCY QUESTION: Should the Council authorize staff to Sft.eWe the 320th Street at 15 Avenue S
Intersection Improvements Project and return to the Council when funding becomes available for further
reports and authorization?
COMMITIEE: Land Use and Transportation Connnittee MEETING DATE: Aug. 7, 2006
CATEGORY:
[gI Consent D Ordinance D Public Hearing
D City Council Business D Resolution Other
STAFF REPOR!..!JY: Marwan S~loum, Stre~~~ystem~ M~?ager --...---
Attachments:
1. Staff LUTC Memo dated August 7, 2006.
Options Con~idered:
1. Authorize staff to not move forward with property acquisition, shelve the S 320th Street at 151 Avenue S
Intersection Improvements Project, and retuin to the LUTC Committee when additional project funding becomes
available for further reports and authorization.
2. Authorize staff to acquire the necessary property and then shelve the project.
3. Authorize staff to move forward with property acquisition and not shelve this project. Provide further direction to
staff.
______________._.______M_____________.__..______.________________.
STAFFREcOMMENDATJON: Authorize staff to proceed with Option 2.
CITY MANAGER ApPROVAL: DIRECTOR APPRO V AL: ~
Conuniltee Council
COMMITIEE RECOMMENDATION: Committee authorizes staff to forward Option 2 to the Sept. 5, 2006 City Council
Consent Agenda for approval.
Dovey, Chair
elL MOTION:
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 T ABLEDIDEFERRED/NO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
K:\COUNCIL\AGDBILLS\2006\09-0S-06 S 320th at 1st Ave S - 100% design Status Report.doc
CITY OF FEDERAL WAY
MEMORANDUM
DATE: July 31, 2006
TO: Land Use and Transportation Committe
VIA: Derek Matheson, Interim City Manager
FROM: Marwan Salloum, P .E., Street Systems Manager
SUBJECT: S 320th Street at )" Avenue S Intersection Improvements Project -] 00% Design Status Report
BACKGROUND:
This project will add a 2nd left-turn lane in all four directions, northbound, southbound and westbound right-turn lanes
and widen Is1 Avenue S to five lanes from S 316th Street to S 320th Street. The traffic signal system will be modified
to accommodate the added lanes. The existing span-wire emergency signal system at the Federal Way Fire
Department will be replaced with a new signal.
The 100% design is complete. The right of way acquisition has not started as of yet
PROJECT ESTIMATED EXPENDITURES:
Planning and Design $450,000
ROW Acquisition (estimate) 864,000
Construction cost 2006 (estimate) 4,633,000
10% Construction Contingency 463,000
Construction Management (12%) 579,000
TOTAL PROJECT COSTS $6,989,000
AVAILABLE FUNDING:
REET Fund $337,000
Utility Tax 603,000
Transfer in street CIP Fund 217,000
Mitigation 169,000
Interest 58,000
TOTAL A V AILABLE BUDGET $1,384,000
Given the project currently has a funding shortfall of $5,605,000; staff anticipates applying to the Transportation
Improvement Board (TIB) fOT grant funding to construct the project. Tbe TIB grant application would be submitted
assuming a 60/40 split of the total project cost or $4,193,400 TIB grant and $2,795,600 as city match. With
$1,384,000 of City/mitigation funds currently available, the City would need to provide an additional $1,411,600 to
satisfy the City match amount.
In 2004 Staff applied and was not successful in obtaining TIB funding for this project as it was scoped in the 2004
TIP. At this time staff does not feel that this project will score high enough to get TIB funding even though it will
qualify as a construction-ready project..
cc: Project File
Day File
COUNCIL MEETING DATE: Sept. 5,2006 ITEM#: 5 - j
_h_________......"_.___.___.....____.._____.__..____.____.......__......_...............__...._....__..._____._____._...____.__..___..._____....____...____.m__....._____.__.___._._____._..______
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2006/2007 COMMUTE TRIP REDUCTION (CTR) AREA FLEXPASS FOR CITY HALL
POLICY QUESTION: Should the Council adopt a staff recommendation to continue Federal Way's compliance
with the Washington State Commute Trip Reduction (CTR) Law and City's CTR ordinance by purchasing Area
FlexPasses for employees?
COMMITTEE: Land UsefTransportation MEETING DATE: Aug. 7,2006
CATEGORY:
18J Consent 0 Ordinance 0 Public Hearing
D City Council Business 0 .Resolution 0 Other
STAFF REpORT By: Rick Perez, P .E., City Traffic Engineer 'If-.. DEPT: Public Works
---.-.---.---.--------.---------..----- -~---------------------------
Attachments:
1- Staff report with exhibits to the LUTC dated August 7th, 2006.
Options Considered:
1. Purchase Area FlexPasses for all (168) full time affected employees
2. Implement CTR as required by state law and local CTR ordinance without purchasing FlexPass or budget
for CTR program. This option could move City Hal) site to non-compliance and may subject it to a penalty
as identified in local ordinance.
-------.--------.---.-----'---------.-------..
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Committee Council
COMMITTEE RECOMMENDATION:
Eric Faison, Member
PROP D COUNCIL MOTION: U] move approval to purchase Area FlexPasess for all full time affected
employees. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNClL BILL #
0 DENlED I ST reading
D. TABL.EDIDEFERRED/NO ACTION Enactment reading
0 MOVED TO SECOND READlNG (ordinances only) ORDlNANCE #
REVISED - 02/0612006 RESOLUTION #
K: \COUNCIl \AGDBIlLS\2006\09-05-06 CfR 2006-2007 Area FlexPass.OOc
------------------- - ---- --------------------------- - -------------
CITY OF FEDERAL WAY
MEMORANDUM
DATE: July 31,2006
TO: Land Use and Transportation commr
VIA: Derek Matheson, futerim City Manager.
FROM: Rick Perez, City Traffic Engineer ~
Sarady Long, Traffic Engineer
SUBJECT: 2006 Commute Trip Reduction (CTR) Program Area FlexPass for City Hall
BACKGROUND:
The Washington State Commute Trip Reduction (CTR) Law and the City's CTR ordinance require all major
employers, both public and private, who employ one hundred (100) or more full-time employees who are
scheduled to arrive at a single worksite between 6:00 a.m. to 9:00 a.m. to make a good faith effort as defined in
RCW 70.94.534(2) to develop plans and programs to reduce Vehicle Miles Traveled (VM1) and Single Occupant
Vehicle (SOV) commute trips. City Hall is one of 14 employers in Federal Way that are affected by the CTR
Law.
The City currently provides up to a $30 incentive in the form of Commute Bonus/Bonus Plus vouchers for
employees using alternative modes of transportation. The incentive program was funded via the City's one time
2003/2004 CTR budget of$4,250. This one time budget has been exhausted and no additional funding has been
provided. The incentive program has been very effective in reducing single occupancy vehicles (SOV's).
Currently, there are about 22 employees participating in the incentive program. Staff anticipated employee
participation to increase due to high gas prices, Based on our current $30 per month incentive, Guaranteed Ride
Home Program and minor internal promotion, staff anticipates spending approximately $10,200 for the 2006/2007
CTR Incentive program.
Area FlexPass for City Hall
The Area FlexPass program is a low-cost annual pass sponsored through King County Metro. The program
includes elements beyond the normal bus pass at the price of $50 per person per year. With the Flexpass, eligible
employees may use it to ride on all parts of the regular route transportation system via King County Metro, Pierce
Transit and Sound Transit. The Flexpass Program will pay up to $65 per employee per month for vanpools, $20
per month for vanshares and a Home Free Guarantee in case of emergency. Additionally, the FlexPass Program
provides $2,520 in the form of Commuter Bonus Plus Vouchers for promoting other alternative modes.
The City may elect to purchase the pass for either all 168 affected full time employees starting work between 6:00
a.m. and 9:00 a.m. or all full time employees in City Hall, whether they use it or not. Based on 168 affected
employees at City Hall, the Area FlexPass will cost approximately $8,400. The FlexPass agreement would be
from September I, 2006 through August 31, 2007. Staff believes this is the most cost effective method of
implementing the CTR program for the City Hall site.
As a major employer and the lead jurisdiction for implementing CTR among all affected employers in Federal
Way, itis important that we show our commitment to the spirit and to the goals of the CTR Law. Therefore, staff
is recommending purchasing the proposed Area FlexPass for the 168 affected employees at City Hall. Staff
proposes the FlexPass be funded by the remaining Public Works Department funds at the end of the year and/or
the City Managers Contingency fund.
K:\llITC\2oo6\08-07-06 CfR 2006-2007 Area Flexpass - Matheson.doc
---------- ------------- ----------------- -----------------
COUNCIL MEETING DATE: September 5, 2006 ITEM #: 5-k
_._..._..m_.__~..__._."...._~__._.._""_..__".__. ".._.____._..____.___....__._~_""..._~.__..___"__."""_"~.____"."_____.__.._____..._____.____"_..._.____..._.._.___"...-__.__
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PURCHASE OF SOFfW ARE AND HARDWARE TO SUPPORT MEMBERSIDP
ENROLLMENT AT THE NEW COMMUNITY CENTER
POLlCY QUESTION: Should the City purchase new software and hardware to. support membership enrollment at
the new Community Center?
COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: August 22, 2006
CATEGORY:
IZI Consent 0 Ordinance 0 Public Hearing
0 City Council Business 0 Resolution 0 Other
~AFF REpORT By': c.~_g.2'se!2 IS ~dl11J!1is~~_~r/GIS ~~pervi~~_____~~l': 1-!anag~ment ~ervices ---
ATTACHMENTS: Staffreport dated August 11, 2006.
OPTIONS CONSIDERED:
1. Approve the purchase of new hardware and software to support membership enrollment at the new
Community Center for art initial purchase of $32,000 :with on-going maintenance and operation expenses ' .
of $3,740 with funds previously set aside for thiS' Imrpose under the Community Center project.
2. Deny approval of the recommended software and hardware and provide staff with further direction.
__.__._____.___...._.M___________________..._.._._._~___________________
STAFF RECOMMENDATION: Staff recommends approving Option 1.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Committee Council
PROPOSED COUNCIL MOTION: "1 move approval of the staff recommendation to purchase software and
hardware to support membership enrollment at the new Community Center for an initial purchase amount of
$32,000 with ongoing maintenance and operation expenses of $3, 740. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED
0 DENIED
0 T ABLEDIDEFERREDINO ACTION
0 MOVED TO SECOND READING (ordinances only)
REVISED - 0210612006
-----.---
,~ Federal Way
STAFF REPORT
Date: August 11, 2006
To: Finance, Human Services and Regional Affairs Committee
From: Curt Ryser, Information Systems Administrator/GIS SupervlsorC6j(
Iwen Wang, Management Services Director "- LO
Via: Neal Beets, City Manager
Subject: Recommendation to purchase new software and hardware to support membership enrollment at
the new Commuhity Center
BACKGROUND:
The City's new Community Center will need to utilize membership passes to manage client access to facilities
and equipment. In support of this new functionality, staff is requesting authorization to purchase additional
software licenses and hardware to take photographs of clients, print membership passes, scan membership cards
and receive payments. The software licenses and hardware will be purchased from Active Network, the vendor
of our existing Class Recreation System;
The initial purchase cost is $32,000 with on-going maintenance and operation expenses of $3,740. Funding for
this purpose was previously allocatedlinder the new Community Center project; adequate funds are available to
provide for the purchase and maintenance of this program. These costs will cover software licenses, hardware,
on-site setup and installation, travel per-diem expenses and on-going.software maintenance.
The pur~hase includes:
. Nine additional software licenses
. One additional workstation
. Hardware to support two point-of-sale workstations and two membership workstations
. Supplies to produce approximately 4,000 membership cards
..-_.. ----.
FHSRAC August 22, 2006
C-2
COUNCIL MEETING DATE: September 5,2006 ITEM #: 5-1
..----.-~.------.--.---...~-------.-------....--p------.....-.........---.---.. ....... .... m.._........._........._.______._....__._..___.______.._..________u.._ . -_..._.._._-.-.__.._...._.__...,_..._-_.-_.._._~._-_.-
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2007 Arterial Streets Landscape Maintenance Services - Authorization to Bid
POLICY QUESTION: Should the Council authorize staff to seek bids for the 2007 Arterial Streets Landscape
Maintenance Services Contract?
COMMIITEE: LUTC MEETING DATE: August 21, 2006
CATEGORY:
r8I Consent 0 Ordinance Public Hearing
0 City Council Business 0 Resolution
STAFF REpORT By: Ma~~n SaIJouE-!!~tre~.!-~s~~~~M.~~ger _ . ------
The City of Federal Way contracts for arterial street landscaping a tenance services. The existing contract will
expire December 2006. Staff recorrunends advertising this project for bid. The approved budget for the 2006 Right
of Way Landscape Maintenance Contract is $180,000.00. Currently, City Council has not yet approved and
adopted the 2007/2008 budget for right of way landscape maintenance services.
Attachments: None.
Options Considered:
L Authorize staff to solicit bids for the 2007 Arterial Streets Landscape Maintenance Services and return to
LUTC with a request for pennission to award the project to the lowest responsible, responsive bidder.
2. Do not authorize staff to bid for the 2007 Arterial Streets Landscape Maintenance Services and provide
direction to staff.
STAFF RECOMMENDA TION:- Staff -recomniendS.{;ouncirto~utho~zeStaff to.'solYcfi bid~'forthe200iArterial Streets
Landscape Maintenance Services and return to the LUTC Corrunittee with a request for pennission to award the project
to the lowest res onsible, res onsive bidder.
@j DIRECTOR ApPROVAL: ~
to Commitlee To Council
ENDATION: Place Option 1 on the September 5, 2006 Council Conseqt
,/
/./
...</"
Eric Faison, Member an McColgan, Member
CIL MOHON: "/ move to authorize staff to solicit bids for the 2007 Arterial Streets Landscape
Maintenance Se ices and return to the LUTC Committee with a request fOr permission to award the project to the lowest
responsible, responsive bidder"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACfION:
0 APPROVED COUNCIL BILL 1#
0 DENIED 1 ST reading
0 T ABLED/DEFERRED/NO ACfION Enadment reading
0 MOVED TO.SECOND READING (ordinances only) ORDINANCE 1#
REVISED - 0210612006 RESOLUTION 1#
--..._---- -.-----.-
COUNCIL MEETING DATE: September 5,2006 ITEM #: 5 - m
4__"._"_'__'_.___.___'___.._'..~__."_.___"'_.'..._._'._'._'__'_ _~..._.._._..~h__.~'..__h~'~"'_'__"__.~,,__ ..._........_._...._~...__._._~._.~.~..~........_..__..* ..... m..._........_.__..._.____...__m._.___.._......__.._._.__h__.....~___...___.___
CITY OF FEDERAL WAY
.
CITY COUNCIL
AGENDA BILL
SUBJECT: 2007 STREET SWEEPING SREVICES - AUTHORIZA nON TO BID
POLICY QUESTION: Should the Council authorize staff to seek bids for the 2007 Street Sweeping Services Contract?
COMMITTEE: LUTC MEETING DATE: August 21, 2006
CATEGORY:
1ZI Consent 0 Ordinance 0 Public Hearing
0 City Council Business 0 Resolution .0 Otber
STAFF REPORT By: Ma.rwan SaIloum,_ Str~et Systems MaI!!!~ DEPT: Public Works
.__~..._....~___w______._._.~__..__.,____._____
The City of Federal Way contracts for Street Sweeping Services. e existing contract will expire December 2006.
Staff recommends advertising this project for bid. The approved budget for the 2006 Street Sweeping Services is
$71,605.00. Currently, City Council has not yet approved and adopted the 2007/2008 budget for Street Sweeping
Services.
Attacbments: None.
Options Considered:
1. Authorize staff to solicit bids for the 2007 Street Sweeping Services and return to the LUTC Committee
with a request for permission to award the project to the lowest responsible, responsive bidder.
2. Do not authorize staff to bid for the 2007 Street Sweeping Services and provide direction to staff.
STAFF RECOMMENDATION: -starfrecommends Council to authorize stafftosoffcit bidSfur the 2007-Street- Sweeping
Services and return to the LUTC Committee with a request for permission to award the project to the lowest
res onsible, res nsive bidder.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
to Commillee To Council
ENDATION: Place Option 1 on the September 5, 2006 Council Co oval.
Eric Faison, Member
D IL MOTION: "/ move to authorize staff to solicit bids for the 2007 Street Sweeping Services and
return to e LUTC Committee with a request for per.mission to award the project to the lowest responsible,
responsive bidder. ..
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED I ST reading
0 TABLED/DEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
COUNCIL MEETING DATE: September 5, 2006 ITEM #: 5 - n
.._--_._._.._-~_...._._-_.__._---._._.__.._._._._-_.._.~.__._._......._....__.._._-_._-_._--------_.__.__.__.__.--"--_. "'-"'~ ....-...----..-....-.---...------
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Pacific Highway South Northbound Left Turn Lanes at S 3161h Streets - Bid Award
POLICY QUESTION: Should the Council award the Pacific Highway South Northbound Left Turn Lanes at S
316th Street Project to the lowest responsive, responsible bidder?
COMMITIEE: Land Use and Transportation Committee MEETING DATE: August 21, 2006
CA TEGORY:
~ Consent 0 Ordinance Public Hearing
0 City Council Business 0 Resolution Other
_ST~!!_REP~RT By: Marwan Salloum, P.E.,Street Systems Manage EPT: Public Works
--,--.--------.-
Attachments: LUTC memo dated August 21st, 2006
Options Considered:
1. A ward Pacific Highway South Northbound Left Turn Lanes at S 316111 Street project to DPK Inc. the
lowest responsive, responsible bidder, in the amount of$110,786.00 and approve a 10% contingency
of $11 ,078.00, for a total of $121 ,864.00 and authorize the City Manager to execute the contract.
Also, authorize staff to transfer the required funds from the unexpended Pacific Highway South
Phase II project.
2. Do not authorize bid award and provide direction to staff.
---------_..--_._~---_._---._--------~--_.._---.------_._------_._.._._--_..._----~_._._-----
STAFF RECOMMENDATION: Staff recommends Option .1.
CITY MANAGER ApPROVAL: BS- DIRECTOR ApPROVAL: ~
Committee Council
ATION: Place Option I on the Sept. 5,2006 Council Consent A enda for approval
Eric Faison, Member an McCol , Member
UN IL MOTION: "Award Pacific Highway South Northbound Left Turn Lanes at S 31tf' Street
project 10 D Co the lowest responsive, responsible bidder, in the amount of $110,786.00 and approve a
10% contingency of $11,078.00, for a total of $121,864.00 and authorize the City Manager to execute the
contract. Also, authorize staff to transfer the required funds from the unexpended Pacific Highway South Phase
I1 project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1ST ..eading
0 T ABLEDIDEFERREDINO ACTION Enactment ..eading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02106/2006 RESOLUTION #
------------
---- --- ----- ---
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 21, 2006
TO: Land Use and Transportation Committee
VIA: Neal Beets, CiIy Manager k---
FROM: Marwan SaIloum, P. E., Street Systems Manager -: ..
SUBJECT: Pacific Highway South Northbound Left Turn Lanes at S 3161h Streets - Bid A ward
BACKGROUND:
Staffrequested.bids from six contractors on the City's Small Works roster. Two of the six responded and
submitted a bid on August 14, 2006 for the Pacific Highway South Northbound Left Turn Lanes at S 316th
Street project. See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is DPK,
Inc. with a total bid of$I1O,786.00.
Project funding will come from unexpended funds from the Pacific Highway South Phase II project.
In order to proceed with this project, Staff is requesting authorization to award the project to the lowest
responsive, responsible bidder and to transfer the required funds to complete the, project from the
unexpended Pacific Highway phase II project fund.
Staff will be present at the August 21 sl Land Use & Transportation meeting to answer any questions the Committee
might have.
cc: Project File
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Lakota Creek East Brancb Restoration Improvement - Final Acceptance
POLICY QUESTION: Should the Council accept the Lakota Creek East Branch Restoration Improvement
Project constructed by Kemper Construction Corporation as complete?
COMMITTEE: Land Useffransportation MEETING DATE: Aug. 21, 2006
CATEGORY:
~ Consent 0 Ordinance 0 Public Hearing
o City Council Business 0 Resolution 0 Other
~!~!~ RE!.2~_! BY--=~~!ll A. Buci'?~I:_~!__~~M~t.:l.~g~~__ DEPT: Public Works
Attachments: LUTC memo dated August 21st, 2006
Options Considered:
1. Authorize final acceptance of the Lakota Creek East Branch Restoration Improvement Project,
constructed by Kemper Construction Corporation in the amount of$419,663.76 as complete.
2. Do not authorize final acceptance of the Lakota Creek East Branch Restoration Improvement Project,
constructed by Kemper Construction Corporation as complete and provide direction to staff.
_._....._.._.___.~_...M...____,__._.~_._,_._______.___.___...___....________.______.........._........_..__.____~_..__.._._._M__._____..__,_._..__________
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROV A ~ DIRECTOR ApPROVAL: tf1I1<-
C c i I Conunitlee Council
COMMITTEE RECOMMENDATION: LUTC recommends Option 1 be forwarded to the September 5th Council
meeting and placed on the Con nt Agenda for approval.
Eric Faison, Member Dean McCol
PROPO COUN MOTION: "I move to approve final acceptance of the Lakota Creek East Branch
RestoratIOn Improvement Project, constructed by Kemper Construction Corporation in the amount of
$419,663.76 as complete."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL 1#
o DENIED 1ST ,.eading
o TABLED/DEFERRED/NO ACTION Enactment ,.eading
o MOVED TO SECOND READING (ordinances only) ORDINANCE 1#
REVISED - 02/0612006 RESOLUTION 1#
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 21 S\ 2006
TO: Land Use and Transportation Committee
VIA: Neal Beets, City Manager
FROM: Paul A. Bucich, P.E., Surface Water Manage~
SUBJECT: AG 05-087, Lakota Creek East Branch Restoration Improvement - Final Acceptance
BACKGROUND:
This project restored approximately 2,625 lineal feet of the East Branch of Lakota Creek from
the mouth of the creek, upstream to SR-509 at Lakota Park (the upstream limit); including an
unnamed tributary (hereafter referred to as the North Tributary) which extends approximately
500 feet off of the right bank half way through the project limits. Several fish passage
impediments were eliminated; selected stream banks stabilized, and fish habitat structures added.
In addition, stormwater flows were tightlined from the upper end of the North Tributary to the
East Branch to reduce channel erosion in the North Tributary and reduce sediment input to the
East Branch.
The project was physically complete on December 6, 2005. The final construction contract
amount is $419,663.76 (including monies held for invasive species control that will be paid in
one year). This is $24,583.74 below the $444,247.50 original bid price and $69,008.49 below
the $488,672.25 budget (including contingency) that was approved by the City Council on May
17,2005.
Since physical completion of the project, the city has been waiting for the contractor to finish
several punch-list items in order to accept the project as complete. These punchlist items were
minor in nature and did not affect the proper function of the project. These items have finally
been finished and included grouting of a manhole, filing of paperwork, and obtaining signed
releases from property owners.
Prior to release of retainage on a Public Works construction project, the City Council must
accept the work as complete to meet State Department of Revenue and State Department of
Labor and Industries requirements. The above referenced contract with Kemper Construction
Corporation is complete.
cc: Project File
Day File
~-------- ----
_C:;O~~~!!:..~!~~!~~_!>~!!~~_~J!.!~_~~~..~-,]_~~~______...______.....__ _ . ............_....___ .._.___...___...__..._________!~~_~.~.__..._~~_._~_
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Award of Contract for RFB 06-110 Slope Mower Bid
POLICY QUESTION:
Should the Council authorize staff to award the bid for a new slope mower to the lowest, responsive bidder, Kut-
Kwik Corporation in the amount of $57,108.03, tax included?
COMMITTEE: LUTC MEETING DATE: Aug. 21,2006
CATEGORY:
[gj Consent 0 . Ordinance 0 Public Hearing
o City Council Business D Resolution D Other
~TAFF REPO~T B!~ paul~A. _B~~ich, P.E., Surface Water Mana~...:~~ DEPT: Public Works
Attachments: Memorandum to the Land Use and Transportation Committee dated August 21st, 2006.
Options Considered:
1. Authorize the City Manager to award the bid for a new slope mower to the Kut-K wik Corporation
for $57,108.03 tax included, based on bids opened June 16th, 2006. Authorize staff to use remaining
replacement reserves from previous purchase of slope mower 200A, $1,358, as well as up to $14,139
from SWM funds to cover the purchase price in excess of replacement reserves of $41,611. Any
salvage value from the existing mower will be used to offset any transfers from unallocated reserves.
2.. Do not authorize the purchase ofthe new slope mower, reject all bids and provide direction to staff.
----_._------_._---------~-------------_.---_.~-------------
STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the Council _Consent Agenda on
th .
September 5 , 2006 for approval. I
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Committee Couru:il
COMMITTEE RECOMMENDA nON:
Eric Faison, Member
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL#
o DENIED 1ST .-eading
o TABLED/DEFERREDINO ACTION Enactment .-eading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/0612006 RESOL UTlON #
----
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 21, 2006
TO: Land Use and Transportation Committee
VIA: Neal Beets, City Manager
FROM: Paul A. Bucich, P.E., Surface Water Manager~
SUBJECT: Bid Award for new slope mower - RFB 06-110
BACKGROUND:
On June 16, 2006, sealed bids were opened for the purchase of a new slope mower, RFB 06-110, for Surface
Water Management's use for pond maintenance. Purchase of this mower will replace an existing mower (SWM
204B All Terrain Excel-Hustler 640 mower) that hasreached its service life. Three bids were received, however
one (DewEze) does not meet a critical criteria and therefore it is reconunended to be rejected as non-responsive.
Of the two remaining, both are outside of the available replacement reserves funds for the mower being
replaced.
Mower 204B has $41,611 in replacement reserves available. The attached spread sheet shows the results of the
bids by manufacturer, bid price, and an evaluation of the technical specifications. The DewEze 72 ATM72LC is
the lowest bidder by price but is unable to meet the critical requirement of continuously mowing on a slope of
40 degrees. In 2005 SWM purchased one of the DewEze mowers after testing a mower in two of our larger
ponds. At that time, the limitation for slope mowing was not discovered. due to which ponds were mowed.
After utilizing the purchased mower for a full mowing cycle in 2005, it became apparent that it cannot mow up
to the 40 degree slope continuously. Approximately 50% of the existing SWM ponds have slopes that exceed
the capabilities of this mower.
In order to overcome this limitation in 2006, SWM changed mowing procedures to utilize two mowers in
tandem with the result that SWM maintenance was able to mow all the ponds and in a shorter time frame than
ever before. Based on this, it is our conclusion that purchase of a second mower capable of mowing
continuously on 40 degree slopewillconipensate for the shortcomings of the DewEze and serendipitously result .
in mowing efficiencies due to the change in mowing procedures.
The KutKwik mower is the lowest responsive, responsible bid by the Kut-Kwik Corporation at $57,108.03 tax
included, FOB. The KutKwik does not have a fuel gauge but this does not pose an issue with the day-to-day
operation of the mower and therefore SWM requests this requirement be waived.
In order to purchase the new mower, SWM is requesting authority to utilize the remaining replacement reserves
from the previous mower purchased in 2005, approximately $1,358, as well as transfer up to $14,139 from
SWM funds to cover the purchase price of $57, 108.03. Any re-sale value from the existing mower would be
used to offset the transfer from SWM reserves. The current estimated re-sale value of the existing mower is
$3,000 - 6,000.
K:\LUTC\2006\08-21-06 RFB 06-110 slope mower bids award.doc
RFB 06-110 Bid Technical Specification Evaluation Worksheet
Bid Opening. Friday, June 16,2006
Bid 1 Bid 2 Bid 3 Bid 4
KutKwik Peterson Equip Power T rac Brim Tractor
SSM38-72D AebiTT75 DewEze ATM72LC
$57,108.03 $104,665.6 Non-Responsive $35,733.42
Technical Specification Tax Included FOB Tax Included FOB Tax Included FOB
Engine Spec 1 - The engine shall
be diesel fueled and consist of Meets Meets Non-Responsive
four finders
Engine Spec 2 - The engine shall Exceeds - 38 HP Exceeds - 60 HP Non-Responsive Meets
have a ross HP of at least 30 HP
Engine Spec 3 - The fuel tank
shall hold a minimum of 12 Exceeds - 17 gal Meets Non-Responsive Meets
allons
Transmission Spec - At a
minimum, the groundspeed of the Meets Exceeds - Up to 25 Non-Responsive Meets
unit shall be variable between Oc8 MPH
MPH
TIre Spec 1 - The unit shall be
equipped with tractorlbar tread Meets Meets Non-Responsive Meets
tires
Mower Deck/Op Spec 1 - The
mower shall be capable of Meets Meets Non-Responsive
continuous cutting on a slope up
to 40 rees
Mower Deck/Op Spec 2 - The
mower shall be equipped with a
rear discharge deck at least 72" in Meets Non-Responsive Meets
width but not greater than 96" in
width
Mower Deck/Op Spec 3 - The
mower deck shall the equipped Meets Meets - Flail mower Non-Responsive Meets
with tl){!*l (3) heat treated steel, 100 blades
rou h cut blades
Mower Deck/Op Spec 4 - The
mower deck shall be equipped Meets Meets Non-Responsive Meets
with uncture proof casters
Mower Deck/Op Spec 5 - At a
minimum, the mower deck height E d -1 5"-65" Meets Non-Responsive Meets
shall be variable between 2 to 4.5 xcee s . .
inches
Cabllnslrument Spec 1 - The Exceeds - Enclosed
operator's station shall be Meets cab wi AC Non-Responsive Meets
ROPSlFOPS certified
Cab/Instrument Spec 2 - The unit
shall have installed mounted
gauges to include engine temp, Meets Non-Responsive
water temp, fuel level, hour meter,
and volt meter
Cabllnslrument Spec 3 - The
operator's station shall be Meets Meets Non-Responsive Meets
equipped with an operator's safety
switch and arkin brake
Cabllnstrument Spec 4 - The
operator's station shall be
equipped with a seat belt and Meets Meets - Automatic Non-Responsive Meets
cushion seat. The seat or levelling
operator' station shall level to at
least 30 d rees
DimensionlWeight Spec 1 - The
final configuration of the unit shall Meets - 3,100 Ibs Meets Non-Responsive Meets
not exceed 5,000 pounds
K:\LUTCI2006\08-21-06 RFB 06-110 Mower Bid Spec Eval.xls
Tab: Sheet1 10f2
----- ___n_
RFB 06-110 Bid Technical Specification Evaluation Worksheet
Bid Opening - Friday. June 16. 2006
Bid 1 Bid 2 Bid 3 Bid 4
KutKwik Peterson Equip Power T rac Brim Trador
SSM38-720 Aebi TT75 OewEze ATM72LC
$57,108.03 $104,665.6 Non-Responsive $35.733.42
Technical Specification Tax Included FOB Tax Included FOB Tax Included FOB
Dimension/Weight Spec 2 - The Meets - 120 inches Meets Non-Responsive Meets
final configuration of the unit shall
not exceed 192 inches in length
Dimension/Weight Spec 3 - The
overall unit transport width shall Meets 92 inches Meets Non-Responsive Meets
not exceed 96 inches
Other Spec - The vendor shall
provide two (2) operator's Meets Meets Non-Responsive Meets
manuals and two (2) parts
manuals
Warranty Spec 1 Meets Meets Non-Responsive Meets
Warranty Spec 2 Meets Meets Non-Responsive Meets
Warranty Spec 3 Meets Meets Non-Responsive Meets
Additional Warranty 2 year warranty - Additional year: $1,500
N/A $1,175.00 Non-Responsive Third year: $2,000
Specifications ~t - 21 total 20/21 20/21 0/21 18/21
excluding Additional Warranty
K:\LUTC\2006\08-21-06 RFB 06-110 Mower Bid Spec Eval.x1s
Tab: Sheet1 2012
---
.C~~_~~!~._~_~!=!!_~_~ DA_~_~_~~_~P!.~~~!_~.~~.._~~~__._____...____________________________._.._______._!!!~..~_~____~__- q ___
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT:
Lake Jeane Outlet Improvement Project - 50% Design Status Report
POLICY QUESTION:
Should the Council authorize staff to proceed further with design of the Lake Jeane Outlet Improvement Project
and return to the Council at 85% design completion for further reports and authorization?
COMMITTEE: LUTC MEETING DATE: Aug. 21,2006
CATEGORY:
[gI Consent D Ordinance D Public Hearing
o City Council Business D Resolution 0 Other
STAFF REpORT By: Paul A. Bucich, P.E., Surface Water Manav~EPT: Public Works
-------"------.- --~-------_._._._-_._-_._-
Attachments: Memorandum to the Land Use and Transportation Committee dated August 21 S\ 2006.
Options Considered:
1. Authorize Surface Water Managem~nt staff to proceed with design of the Lake Jeane OJ.ltlet
Improvement Project and return to the LUTC Committee at the 85% design completion stage for further
. reports and authorization.
2. Do not authorize staffto continue with the project and provide direction to staff.
___________________._________ ____________._._______MM__
STAFF RECOMMENDA nON:
Staff recommends forwarding Option 1 above to the September 5, 2006 Council Consent Agenda for approval.
CITY MANAGER ApPROVAL: DIRECTOR ApPROV AL: ~
Commillee Council
COMMITTEE RECOMMENDA nON:
Fo d s endation for Option 1 to the Sept. 5, 2006 City Council
Eric Faison, Member
PRO S UNCIL MOTION: "I move to authorize Surface Water Management stajfto proceed with design
of the ake Jeane Outlet Improvement Project and return to the LUTC Committee at the 85% design
completion stage for further reports and authorization."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERRED/NO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 0210612006 RESOLUTION #
------
- - ----------- -----------------
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 2151, 2006
.TO: Land Use and Transportation Committee
VIA: Neal Beets, City Manager
FROM: Paul A. Bucich, P.E., Surface Water Manag~
SUBJECT: AG 06-031, Lake Jeane Outlet Improvement Project - 50% Design Status Report
BACKGROUND:
According to the Comprehensive Surface Water Management Plan, flooding is predicted around Lake
Jeane during the occurrence of a 10-year storm and shuctural flooding would occur during a 25-year
storm, under existing development conditions. In order to solve the flooding problem, SWM will replace
the two existing outlet shuctures with a new single outlet structure. SWM will also replace the two
existing undersized and failing trunk lines with a new 36-inch diameter concrete pipe between the outlet
structure and. the next downstream shucture, approximately 210 lineal feet. With the proposed
improvements, flooding around the lake can be controlled up to the 100-year, 24-hour storm event under
future land use conditions.
The project design is approximately 50% complete, which includes the following completed tasks:
. Topographical Survey and Mapping - obtained from Twin Lakes Golf and Country Club
. Geo technical evaluation of the site sub grade and groundwater conditions
. Gathering of existing utility information
. Drafting of SEP A checklist
. Project design plans to 50% level
Ongoing tasks include:
. Processing various permits including SEPA documentation, City's Director's Approval, and
HP A Permit
. Coordination with utility providers to minimize impacts to existing underground utilities and
coordinate relocation where conflicts are unavoidable
. Project Design to 85% Level
ESTIMA TED PROJECT EXPENDITURES:
Design $111,802
Year 2007 Conshuction (Estimate) $276,000
20% Construction Contingency $55,200
10% Construction Management $27,600
TOTAL PROJECT COSTS $470,602
AVAILABLE FUNDING:
TOTAL AVAILABLE BUDGET $555,000
cc: Project File
Day File
- -----.---.....-
COUNCIL MEETING DATE: September 5, 2006 ITEM #: fg~
______..._.___._...__~.__._._..___...._..__...___.__._.R_....____..~~....._...__._...._~____.___..._~._..__________.________._..
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed Proposition to Authorize the City to Levy a Utility Tax for Police and Community Safety
on the November 7,2006 Ballot
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE PROPOSED ORDINANCE PROVIDING FOR
THE SUBMISSION TO THE ELECTORS OF THE CITY AT A GENERAL ELECTION TO BE HELD ON NOVEMBER 7,
2006 OF PROPOSITION AUTHORIZING THE CITY TO LEVY A UTILITY TAX FOR THE PURPOSE OF PROVIDING
ENHANCED POLICE AND COMMUNTIY SAFETY?
COMMITTEE: MEETING DATE:
CATEGORY:
D Consent IZJ Ordinance D Public Hearing
X City Council Business D Resolution D Other
STAFF REpORT By: DEPT:
_.________H..__.___..._..___._____~~____.~.._._H_.....~.H._.HH .__.__...__..H..._"_~._"'_'____
The City of Federal Way's staffing levels for police and community safety have not kept pace with the
City's rapidly growing residential and business population, growing number of calls for police and code.
violation services, and increased security needs at city parks and facilities.
Last year, the City's part one crime rate (violent crimes like rape, robbery, murder, auto theft, arson,
burglary, larceny, aggravated assault) rose 19.6%, and its part two crime rate (quality oflife crimes like.,
graffiti, vandalism, prostitution and recovered stolen vehicles)rose 12.3%. Gang related graffiti and
vandalism in City parks has also increased substantially.
To enhance police and community safety, the City Council is asking voters to approve an additional tax
on utility businesses of 1.75% to fund 8 patrol officers; 4 traffic officers; 4 detectives; 2 lieutenants; 1
records clerk; a half-time judge; 1 court clerk; 1.5 prosecutors; 1 code enforcement officer; a half-time
code enforcement attorney; 1 park maintenance worker; and contracted park security patrols.
It is projected that this proposed utility tax increase of 1.75%, if approved, would result in
approximately an additional $6 per month for a household or $7 per month for an office of 2,000 square
feet.
The State Law requires city to obtain voter approval to impose the additional tax. If this proposition is
rejected, the City's utility tax will not increase and its staffmg levels for police and community safety
would remain at current level.
Options Considered: 1. Approve the proposed ordinance and move to the September 19th City Council meeting
for approval and enactment:
2. Do not approve the proposed ordinance.
"---..- .._.._......_..____..__R_.. ...------
STAFF RECOMMENDATION: Approve the proposed ordinance and move to the September 19th City Council
meeting for approval and enactment.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL:
Conunitlee Conunittee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 T ABLEDIDEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, PROVIDING FOR THE
SUBMISSION TO THE ELECTORS OF THE CITY AT A
GENERAL ELECTION TO BE HELD ON NOVEMBER 7, 2006
FOR A PROPOSITION AUTHORIZING THE CITY TO LEVY
A UTIL TY TAX FOR THE PURPOSE OF PROVIDING
ENHANCED POLICE AND COMMUNITY SAFETY.
WHEREAS, there is substantial desire in the community to see increased police presence;
quicker police responses; expedited code enforcement actions; and improved security to keep our
parks free of vandals and graffiti; and
WHEREAS, an enhanced level of police service is essential in keeping the City of Federal
Way (the "City") a safe and livable community; and
WHEREAS, police services and community safety is a prerequisite to a vibrant economy;
and
WHEREAS, the City Council finds it is in the best interest of the residents and businesses of
the City to enhance police and community safety services by adding eighteen police officers (8 patrol
officers, 2 patrol lieutenants, 4 traffic officers, 4 detectives); 1 Police records clerk; 0.5 Judge (for a
total of 2 full time judges), 1.5 prosecutors, 1 court clerk, jail and public defender resources
necessary to support those additional police officers; 1 code compliance officer and 0.5 attorney for
code enforcement; one park maintenance worker and contracted security services; and necessary
operating supplies, equipment, vehicles, internal support staff; for a total estimated cost of $2.46
million; and
ORD# , PAGE 1
WHEREAS, RCW 35.21.870 permits cities to levy a tax on the privilege of conducting utility
businesses such as electrical energy, natural gas, or telephone business; and
WHEREAS, the City's current levy of 6% utility taxes are necessary to meet debt service
obligations for past capital investment projects, for the continued improvement to our transportation
systems, for the annual street overlay program, and for the continuation of existing city services; and
WHEREAS, State law authorizes an additional utility tax increase of up to 6%, when
approved by the qualified electors; and
WHEREAS, the City Council deems it necessary to submit to the qualified electors a
proposed increase of 1.75% to generate the amount necessary to finance the police and community
safety improvements described herein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Police and Community Safety Funding. The City Council hereby finds that it is in
the best interests ofthe residents and businesses ofthe City to enhance police and community safety.
Section 2. Election. A proposition authorizing the City to levy an increase of 1.75% in tax
on utility businesses, for a total of7. 7 5%, to provide enhanced police and community safety services
shall be submitted to the qualified electors ofthe City at the a general election to be held November
7, 2006. The King County Department of Elections is hereby requested to assume jurisdiction of and
to call and conduct such election and to submit to the qualified electors ofthe City the proposition
set forth in Exhibit A. The City Attorney is authorized to modify the proposition as directed by King
County Elections. The City Clerk is hereby directed, not less then 45 days prior to
ORD# , PAGE 2
----_._~
November 7, 2006, to certify the proposition set forth in Exhibit A and forward the proposition to
the King County Department of Elections.
Section 3. Severability. The provisions ofthis ordinance are declared separate and severable.
The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance
or the invalidity of the application thereof to any person or circumstance, shall not affect the validity
ofthe remainder ofthe ordinance, or the validity of its application to other persons or circumstances.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this ordinance is hereby ratified and affirmed.
Section 5. Effective Date. This ordinance shall be effective five days after its passage,
approval and publication as provided by law.
PASSED by the City Council of the City of Federal Way this day of
, 2006.
CITY OF FEDERAL WAY
MAYOR, MICHAEL PARK
ATTEST:
CITY CLERK, LAURA HATHA WAY, CMC
ORD# , PAGE 3
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTNE DATE:
ORDINANCE NO.:
ORD# , PAGE 4
EXHIBIT A
City of Federal Way
Additional Utility Tax Levy to Enhance Police and Community Safety
To enhance police and community safety, shall the City levy an additional 1.75% tax on utility
businesses pursuant to state statute RCW 35.21.870 as provided in Ordinance No. ?
YES
NO
K:\ordinance\2006\utility tax for ps 4 final
ORD# , PAGE 5
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Federal Way Department of Public Safety
Quality of Life Crimes
Assault 4 690 690 0.0%
Disorderl Conduct 50 41 -18.0%
DUI 484 359 -25.8%
Forgery 203 146 -28.1 %
Fraud 315 329 4.4%
\1.,
'\...:, !iJ Lii:
Sex Offense (not rape) 120 -3.2%
Trespassin 85 -13.3%
VUCSA 283 -3.4%
Weapons 56 -21.1 %
fr]!!manI;1~~~~:lt_ElJlm1nlln{m]
,
Page 1 of 1
~O~<:II:~~TI~G DATE: September 5, 2006 ITEM #: 6-b
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: RESOLUTION SURPLUSING AND AUTHORIZING SALE OF CORONADO TRACT B TO LAKEHA YEN
UTILITY DISTRICT
POLICY QUESTION: DOES COUNCIL WANT TO SURPLUS AND SELL CORONADO TRAcr B TO LAKEHA YEN
UTILITY DISTRICT?
COMMITTEE: PUBLIC HEARING BEFORE FULL COUNCIL MEETING DATE:
CATEGORY:
0 Consent 0 Ordinance ~ Public Hearing ~
0 City Council Business 0 Resolution D Other
STAFF REpORT By: DEPT:
Attachments: Map and Resolution declaring Coronado Tract B surplus and authorizing transfer to
Lakehaven Utility District.
Background: This parcel is located across 3491b Place from Coronado Park and according to the
appraisal is "heavily encumbered by various easements and restrictions" for BP A, PSE, and the Utility
District. Because of these restrictions, there is no appropriate park use for this parcel. In the past few
years the City paid to fence the parcel but has not received any park or open space benefit. The interlocal
agreement with King County when the property was transferred states that the proceeds from the sale of
the property must be used to purchase property of equal or better recreational value. The proceeds can be
earmarked for the purchase of Camp Knworth or other property in the future.
STAFF RECOMMENDATION: Hold the Public Hearing required to surplus property and approve resolution
CITY MANAGER ApPROVAL: \fii DIRECTOR APPROVAL:
Connnillee Connnillee Council
COMMITTEE RECOMMENDATION: NOT APPLICABLE, BECAUSE A PUBLIC HEARING IS REQUIRED BEFORE THE
FULL COUNCIL
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approvalo/Resolution "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1ST reading
0 TABLEDIDEFERREDINO ACI10N Enadment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/0612006 RESOLUTION #
----
-
nO
_..~ Park .<U .
Coronado 2 .
CITY OF ";;~ ~ . .
.0
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rl I .Wetland Source: 1998 City survey. BOUndar~es
0
..J are approximate and additional areas may eXIst.
This is NOT a substitute for a field swvey.
Scale:
j, 0 100 200 Feet
Property Legend: N 1 I I
This map is accompanied by
Parcels no warranties, and is simply
Source: City of Federal Way, lakehaven Utility District. King County a graphic representatiOn.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, DECLARING OPEN
SPACE/REAL PROPERTY PARCEL No. 176110 0560, AlSO
KNOWN AS TRACT B OF CORONADO, LOCATED AT 25XXX
SW 349TH PLACE AS SURPLUS AND AUTHORIZING ITS
DISPOSAL AND SALE TO LAKEHA VEN UTILITY DISTRICT.
WHEREAS, the City of Federal Way owns Tract B of Coronado ("Tract B"), a
portion of parcel number 176110 0560, located between 25th Ct SW and 26th Ct SW on SW
349th Place; and
WHEREAS, the City Council has determined that Tract B is no longer necessary
for public use and does not serve the best interests of the citizens; and
,
.-
WHEREAS, Tract B is surplus to the ne~ds ofthe City of Federal Way; and
WHEREAS, City Council Resolution No. 93-156, Section 4 specifies that the fair
market value will be determined by an appraisal; and
WHEREAS, there are encumbrances on Tract B that significantly impede the use of
the parcel; and
WHEREAS, the City Council finds that it is in the best interest of the public to
transfer Tract B to Lakehaven Utility District ("Lakehaven") in accordance with RCW 39.33.010;
WHEREAS, the City of Federal Way and Lakehaven have mutually agreed upon the
transfer of Tract B to Lakehaven upon payment of Twenty Thousand Dollars ($20,000).
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY
HEREBY RESOLVES AS FOLLOWS:
Res. # , Page 1
--------------------- -------
_n__________
Section 1. Property Declared Surplus. Tract B of Coronado is declared surplus to the
needs ofthe City of Federal Way.
Section 3. Disposition of Surplus Property. Staff, under direction ofthe City Manager
or his designee, is instructed to sell Tract B to Lakehaven upon payment of Twenty Thousand
Dollars and in accordance with RCW 39.33.010.
Section 4. Severability. If any section, sentence, clause or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 5. Ratification. Any act consistent with. the authority and prior to the
effective date ofthe resolution is hereby ratified and affirmed. .
Section 6. Effective Date. This resolution shall be effective immediately upon
passage by the Federal Way City CounciL
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this day of , 2006.
CITY OF FEDERAL WAY
MAYOR, MICHAEL PARK
ATTEST:
CITY CLERK, LAURA HATHA WAY, CMC
. Res. #_, Page 2
------------ --
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
k:\reso\surplus Coronado Park - Tract B
Res. # , Page 3
- -------
COUNCIL MEETING DATE: September 5, 2006 ITEM #: 7-a
----_._._-_.__...~--_.__._.._------_.__._.__._--------_._._._--_.__._----_._-_..~_._--_.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Corr AGE HOUSING CODE AMENDMENT
Policy Question: Should City Council adopt an ordinance amending the zoning code to allow demonstration
cottage housing projects in the RS7.2, RS 5.0 and RM zoning classifications?
COMMITTEE: LUTC MEETING DATE: September 5,
2006
CATEGORY:
0 Consent 1ZI Ordinance 0 Public Hearing
0 City Council Business 0 Resolution 0 Other
ST !FF R;!!:P~RT B!: ISAA~f:_Q!'ILEN, SENIOR PLANNER DEPT: CD
-.-------------- ----
Attachments: Exhibit 1 ~ 8/7/06 LUTC Agenda Bill, Exhibit 2 - Staff Report (revised to reflect LUTe
direction), Exhibit 3 - Ordinance with draft code as Exhibit (revised to reflect LUTC direction), Exhibit 4
- Public comments received, Exhibit 5 - Example drawings (Potential Federal Way site), Exhibit 6 -
Cottage housing examples (from other communities), Exhibit 7 - Potential Site Map, Exhibit 8 - Potential
Site Statistics
Options Considered:
1. "Move to adopt the ordinance approving zoning code amendments to allow up to four demonstration
cottage/Compact Single Family housing developments subject to certain selection criteria".
2. "Move to adopt the ordinance and code subject to modification as directed by Council".
3. "Move to disapprove the proposed zoning code amendments".
STAFF RECOMMENDATION: Staff recommends option 1.
CITY MANAGER APPROVAL: ~) DIRECTOR ApPROVAL: ~
Conunittee Conmnnee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: HI move the proposed ordinance approving zoning code amendments to allow
up to four demonstration cottage/Compact Single Family housing projects, subject to selection criteria to
----~----- ------------
second reading and approval at the next regular meeting on September 19, 2006. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 T ABLEDIDEFERREDINO ACfION Enadment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02106/2006 RESOLUTION #
______n_____ ---
COUNCIL MEETING DATE: September 5, 2006 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COTIAGE HOUSING CODE AMENDMENT
.Policy Question: Should City COlincil adopt an ordinance amending the zoning code to allow demonstration
cottage housing projects in the RS7.2,RS 5.0 and RM zoning classifications? .~
COMMITTEE: LUTC MEETING DATE: August 7, 2006
CATEGORY:
0 Consent ~ Ordinance D Public Hearing
.0 City Council Business 0 Resolution 0 Other
STAFF REpORT By: "ISAAC CONLEN, SENIOR PLANNER' DEPT: CD ~" "
Attachments:.. Exhibit A - Staff report, Exhibit B - Draft Code, Exhibit C - Public commentS received
since last LUTC meeting, Exhibit D - Potential Site Map, Exhibit E - Potential Site Statistics, ExhibiHil
- Selection Criteria Language . ,"." 'J.
", " ~" .
Options Considered: ,".";:;- i ~ "~~"
1. "Recommend that the full ComiciIadopta permanent ordinance approVing the zoning code . ,.t",. :
amendments to allow up to four demonstration cottage/Compact Single Family housing developments ".' .:t-
subject to certain pre-selection criteria". - :: f
2. "Recommend that the full Council adopt an interim zoning ordinance allowing up to four
cottage/Compact Single Family housing developments subject to certain pre-selection criteria".
3. "Recommend that the full CounCil disapprove the proposed zoning code amendments".
STAFF RECOMMENDATION: Sta -_
CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: ~
Council Committee COlIDCJl
COMMITTEE RECOMMENDATION: elL f-u.Ht 1M .~.(oll+"OIt.
Committee Member
P 0 S D COUNCIL MOTION: "] move the proposed ordinance approving zoning code amendments to allow
up to four demonstration cottage/Compact Single Family housing projects to second reading and approval at
the next regular meeting on September 5, 2006. "
EXHIBIT j -
PAGE I OF 2- -
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACfION:
0 APPROVED COUNCD.. BD..L #
0 DENIED 1ST reading
0 T ABLEDIDEFERREDINO ACflON Enactment reading
0 MOVED TO SECOND READING (ordiTU/nces only) ORDINANCE #
REVISED - 02/0612006 RESOLUTION #
..
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. . :
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EXHIBIT 1
PAGE 1- OF ;:)..
~
CITY OF'" _~
Federal Way
CITY COUNCIL COMMIITEE STAFF REPORT
DATE: August 24, 2006
<-
To: City Council
VIA: Neal Beats, City Manager
FROM: Kathy McClung, CDS Director
Isaac ConI en, Senior Planner
SUBJECT: Cottage Housing Code Amendments
MEETING DATE: September 5, 2006
POLICY QUESTION
Should City Council adopt an ordinance amending the zoning code to allow cottage and Compact Single
Family (CSF) housing in the RS 7.2, RS 5.0 and RM zoning classifications?
BACKGROUND
On February 15,2005, the Land Use & Transportation Committee (LUTC) placed consideration of
cottage housing on the Planning Commission's 2005 work program. On April 18,2005 an infonnational
presentation on cottage housing was made to LUTC. The committee directed staff to proceed with
creation of a draft ordinance.
Planning Commission conducted a cottage housing workshop on September 21,2005. On June 21,2006,
Planning Commission held a public hearing on cottage housing and following the public hearing
recommended approval of the proposed zoning code amendments to allow cottage housing.
The LUTC considered the proposed amendments at their July 17, 20()6 meeting and provided direction to
staff, specifically a request to regulate cottage housing developments as demonstration projects. At the
August 7, 2006 LUTC meeting the committee forwarded the proposed amendments to the full Council
without a recommendation. ~
DEMONSTRATION PROJECT CRITERIA
The adopting ordinance contains administrative language regulating cottage housing developments as
demonstration projects. Up to four demonstration projects are allowed. Requests.are docketed and
reviewed periodically. A community meeting is required prior to city selection. Selection criteria require
the applicant to:
1) Demonstrate the project is consistent with the purpose statement in the code; and
2) Demonstrate the project is compatible with surrounding properties and that the impacts of
the project will be substantially equivalent to impacts expected to be associated with
conventional development of the property; and
3) Demonstrate a high level of quality throughout the development
EXHIBIT 2- 1
PAGE / OF t
Decisions selecting or denying demonstration projects are made by the Director of the Community
Development Services Department based on evaluation of the above criteria. The selection criteria
section in the ordinance is drafted to give staff considerable discretion to select only those projects, which
will be compatible with surrounding improvements. For example, if the Director finds that the project is
not compatible with adjacent uses at twice the base density of the zone, the project may be conditioned to
require a lower density.
SUMMARY OF CODE AMENDMENTS
Proposed code amendments include creation of a new Cottage Housing Article (Article Xll), amendments
to FWCC 22-63 I, Single-Family Residential (RS) Use Zone Chart to allow cottage housing developments
in the RS 7.2 and 5.0 zone classifications, amendments to FWCC 22-666, Multifamily Residential (RM)
Use Zorie Chart to allow cottage housing developments in the RM zoning classifications and amendments
to FWCC 22-1, Definitions, to add a new definition of cottage housing development (Exhibit 1).
Major Components
The major components of the draft code are summarized below.
. Types/Size of Dwelling Units
- Cottages to a maximum size is 1,100 square feet.
- Compact Single Family (CSF) units to a maximum size of 1,300 square feet.
. Density
- The maximum number of cottages/CSF permitted in the RS single-family zones is equal
to twice the number of typical single-family dwelling units that would be permitted on
the lot, subject to satisfying selection criteria. In the RM multi-family zones cottagelCSF
units are permitted at one unit per 2,500 square feet of gross lot area.
- No more than 35% of total units may be CSF units (up to 1,300 square feet in size).
. Site Design
- 75% of units must abut a centrally located common open space area.
- The common open space must have dwelling units on at least two sides
. Common Open Space
- 500 square feet per unit
- Improved for passive or active recreational use
. Private Open Space
- 400 square feet per unit
- No dimension less than 9-feet
. Cottage Design Standards
- 6:12 roof pitch (up 35% of roof area may have a pitch not less than 4:12)
- Cottages abutting public roads shall have an entrance and covered porch oriented towards
the road.
EXHIBIT z, 2
PAGE 2- OF &
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- All cottages shall have an entrance and covered porch oriented towards common open
space.
- Attached garages are not allowed except in limited circumstances.
- l8-foot height, with top of roof not exceeding 24-feet.
The intent of these provisions is to ensure attractive streetscapes, compatibility with adjacent uses
and cormmmity oriented design. The provision requiring entries and covered porches oriented
towards the public road is something new not contained in other codes we reviewed. We feel this
is a compatibility issue- ensuring that those units abutting public roads will present an attractive
streetscape as viewed from off-site.
. Parking
- 1.8 spaces per cottage (2 per CSF unit)
- 15% of required spaces dedicated to visitor parking
- On-street parking counted towards required parking
- Size of garages and surface parking lots limited
- Location of parking regulated
- Surface parking lots visible from public right-of-way or adjacent residential uses
screened with landscaping.
. Compatibility
The following provisions are intended to address compatibility with surrounding lower density
residential development.
- Locational criteria - minimum separation of 660 feet between cottage housing
developments
- Minimum overall site size of .75 acres
- Maximum size of cottage housing developments - 12-16 cottages (in RS zones)
- Maximum square footage of cottages - 1,100 square feet
- Maximum square footage of CSF units - 1,300 square feet
- Maximum height of cottages - l8-feet (24' to ridge)
- Minimum roof pitch - 6: 12
- Maximum height/width ratio of one-to-one (eliminates tall-skinny designs)
- Entry and porch orientation - to public roads
- Parking location and screening regulations
- Requirement for Homeowner's Association to maintain common areas.
All of the above regulations are unique to cottage housing and would not be requirements
(although some may voluntarily be included) in a conventional subdivision. The purpose is to
offset the real and/or perceived impacts associated with higher density development by regulating
the form and layout of cottage housing developments to minimize impacts.
. Affordable Housing
The Planning Commission requested that affordable housing be encouraged on an incentive basis.
The draft code contains a provision allowing up to four cottages over the base level of 12 (in RS
zones) if at least 50% of the additional cottages are affordable.
EXHIBIT.: 'R'~ 3
PAGE 3- OF ~
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. Procedural Requirements
Cottage housing developments may be subdivisions, with each cottage on its own lot of record or
condominium developments with all cottages individually owned but located on one lot of record.
In the multi-family RM zones cottage housing could also be developed as a multi-family concept,
with all units on one lot of record, under one ownership (rentals).
For those projects proposed as subdivisions, they will go through the subdivision process only.
The process requires multiple notices, comment periods and public meetings to allow neighbors
and other interested parties an opportunity for input. For this reason no additional permitting
requirements are proposed.
In the RS zones, cottage housing developments that are condominium projects, (with no
subdivision proposed) are subject to Use Process N permitting requirements. Use Process N
requires public notice and includes a public hearing before the Hearing Examiner to allow for
public input.
Condominium or multi-family cottage housing developments in the RM zones are subject to a
less intensive permitting process, Use Process ill. This is appropriate because cottage housing is
a less intensive use than the multi-family uses that are already permitted in the zone through Use
Process III.
DECISIONAL CRITERIA
FWCC Section 22-528 provides criteria for zoning text amendments. The following section analyzes the
compliance of the proposed zoning text amendments with the criteria provided by FWCC Section 22-528.
The City may amend the text of the FWCC only if it finds that:
1. The proposed amendment is consistent with the applicable provisions of the comprehensive plan.
The proposed FWCC text amendment is consistent with the following Federal Way Comprehensive
Plan (FWCP) goals and policies:
HGJ Preserve and protect the quality of existing residential neighborhoods and require
new development to be of a scale and design that is compatible with existing neighborhood
character
HPl High-density housing projects, with the exception of senior housing, will not be
permitted in existing single-family neighborhoods. More moderate densities such as cottage
housing will be considered.
HG2 Involve the community in the development of new housing to a degree that is
consistent with the scale of impact on surrounding neighborhoods.
HG3 Develop a Comprehensive Plan and zoning code that provide flexibility to produce
innovative housing solutions, do not burden the cost ofhousing development and
maintenance and diversifY the range of housing types available in the City.
.'EXHIBIT Z 4
PAGE 1-f OF (p
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HP13 Continue to use design guidelines to ens.ure that new infill developments have
aesthetic appeal and blend into surrounding development.
HP15 Review zoning, subdivision and development regulations to ensure that they further
housing policies and don't create unintended barriers. This is of particular importance for
small lot and cottage housing developments. In order to facilitate small lot and cottage
housing developments, it is particularly important to revise, as necessary, the subdivision
and development regulations that govern their development.
HP 16 As appropriate, reduce minimum lot sizes to allow construction of smaller, detached
single-family houses on smaller lots.
HP17 Increase capacity and encourage greater diversity of housing types and costs for
both infill and new development through various methods, such as inc1usionary zoning,
density bonuses, transfer of development rights, cluster housing, cottage housing, garden
housing, duplexes and low to moderate density housing types.
HP19 Increase the amount of undeveloped open spaces in both infill and new development
parcels, by expanding the use of cluster development and allowing housing techniques such
as lot averaging and zero lot line standards.
HP20 Establish administrative procedures to permit innovative housing designs and
techniques, provided they are of high standard and consistent with the FWCP.
HP21 Continue to provide incentives such as density bonuses for multifamily housing,
and expand the types of incentives offered to encourage new developments to include
affordable housing.
HP22 Periodically review and update development regulations to incorporate
opportunities for new housing types.
HP27 Ensure that any new affordable housing required by the City remains affordable
through some tool approved by the City, such as recording a lien on the property. In the
case of homeownership projects, the lien can be structured as a deferred second mortgage
to the homebuyer, due upon sale if the subsequent buyer does not meet the income eligibility
standards.
2. The proposed amendment bears a substantial relationship to public heahh, safety, or welfare.
The proposed text amendment bears a substantial relationship to the public health, safety, and welfare
because it allows a type of housing that is currently lacking in the south King COlmty marketplace. The
amendment would result in an increase in housing supply, which would benefit public welfare. The
amendment would result in safe and community oriented project designs, which would benefit public
health and safety.
3. The proposed amendment is in the best interest of the residents of the City.
The proposed text amendment is in the best interest of the residents of the City because it facilitates
. increased housing choice and opportunities, while implementing measures necessary to ensure
compatibility with surrounding development. The amendment would result in creation of high-quality,
functional open space in residential areas. The amendment would result in safe, attractive community-
EXHIBIT Z 5
.'PAGE 5 OF ~
--
oriented projects that allow more efficient delivery of public services. The proposed amendment provides
opportunities for property owners to develop infill type lots.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission conducted a study session meeting on September 21,2005, and a public
hearing on June 21, 2005. At the conclusion ofthe June 21,2006, public hearing, the Planning
Commission fOlWarded a recommendation to the City Council to approve the zoning code amendment to
allow cottage housing, as proposed by staff.
LUTC RECOMMENDATION
None.
OPTIONS
1. "Move to adopt the ordinance approving zoning code amendments to allow up to four demonstration
cottage/Compact Single Family housing developments subject to certain selection criteria".
2. "Move to adopt the ordinance and code subject to modification as directed by Council".
3. "Move to disapprove the proposed zoning code amendments".
Staff Recommendation
Option 1: "Move to adopt the ordinance approving zoning code amendments to allow up to four .
demonstration cottage/Compact Single Family housing developments subject to selection criteria".
EXHIBIT Z 6
PAGE (0 OF &
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASIDNGTON, ESTABLISIDNG A SELECTION
PROCESS FOR COTT;\'GE HOUSING DEMONSTRATION
PROJECTS, ESTABLISIDNG A MAXIMUM OF FOUR
DEMONSTRATIONPROJE.CTS AND ESTABLISlDNG ZONING
REGULATIONS CONSISTING OF A NEW ARTICLE OF THE
ZONING CODE, TITLED."COTTAGEAND COMPACT SINGLE
FAMILY HOUSING" AND AMENDING FEDERAL WAY CITY CODE
(FWCC) ARTICLE .1, SECTION 22-1 TO ADD A DEFINITION OF
'COTTAGE HOUSING DEVELOPMENT', AND ARTICLE XI,
SECTION 22-631 AND 22-666 TO ALLOW COTTAGE HOUSING IN
THE RS 7.2, RS 5.0 AND RM ZONING CLASSIFICATIONS
(AMENDING ORDINANCE Nos. 90-43, 90-51, 91-87, 91-92, 91-100,
91-105,91-113, 93-170, 94-223, 95-245, 96-269, 96-270, 97-295, 97-
296,97-300, 97-307{99:"337, 99-348, 99-353, 99-357, 00-363,01-385,
02-424, 03-443,04-457., "04-468)
WHEREAS, the Federal Way tfiY Council adopted its domprehensive plan with land use map (the
. .
"Plan") on November 21, 1995; and:~dhpied development reguiations and a zoning map implementing the
plim on July 2, 1996; and subsequeNtiy amended the comprehensive plan, land use map, and zoning map
on December 23, i998; Septembei14;.iooo, November 1,2001, March 27,2003, and July 20,2004; and
WHEREAS; the city's c6mprehensive plan calls for development of innovative and flexible land
use regulations to allow infill . development and diverse housing types and specifically calls for
consideration of cottage housing;an<l
WHEREAS, the Growth Management Act and the King County Countywide
Planning Policies encourage provision of a wide range of housing types to meet the needs of the full range
of households size and income levels within the region; and
WHEREAS, amendments to thePederal Way City Code (FWCC) text are authorized pursuant to
FWCC Section 22-216 pursuant to Process VI review; and
WHEREAS, the City of Federal Way City Council has considered the proposed amendments to the
FWCC, to allow cottage housing developments, including Compact Single Family dwelling units, in the
RS 7.2, RS 5.0 and RM zoning classifications, attached hereto as Exhibit 1 and incorporated by this
, V' ,~!. ~ fT" 3
,.,^~ ...._6 lJ_
PAGE.....L-OF ~
-------
reference, ("Proposal"); and
WHEREAS, the Federal Way City Council, pursuant to FWCC Section 22-517, having determined
the Proposal to be worthy of legislative consideration, referred the Proposal to the Federal Way Planning
Commission for its review and recommendation; and.
WHEREAS, an environmental Determination of Nonsignificance (DNS) was issued for the
proposal on May 13,2006 and no comments or appeals were received and the DNS was finalized on June
12th, 2006; and
WHEREAS, the proposal was sent to state agencies for review as required by the Growth
Management Act on May 16, 2006 and the state agency review period expired on July 14, 2006; and
WHEREAS, the Federal Way Planning Commission having considered the Proposal at a study
session meeting on September 21, 2005 and'a. public hearing on June 21, 2006, pursuant to FWCC
Section 22-534, and all public notice having been given pursuant to FWCC Section 22-521; and
WHEREAS, following the public hearing, Planning Commission submitted to the City Council
Land Use/Transportation committee its recommendation thatthe City Council adopt the Proposal as
recommended by staff; and
WHEREAS, the City Council Land Useffransportation Committee, on July 17, 2006 considered
the recommendation of the Planning Commission and requested the draft ordinance be modified to
regulate cottage housing as deinonstrationprojects; and
WHEREAS, the City Council Land Useffransportation Committee, on August 7,2006 moved the
proposal forward to the full City Council without a recommendation; and
WHEREAS, the City Council considered the proposed ordinance and code amendments at its
September 5, 2006 meeting;
Now, lHEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Findings. The City council of the City of Federal Way makes the following findings
with respect to the Proposal:
EXHIBIT 3
1
PAGE 2- OF I~
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A. The best interests and general welfare of the City of Federal Way would be served by
amending the zoning code to allow demonstration cottage housing developments in specified zoning
classifications because:
1. Cottage and Compact Single Family housing provide more-affordable single-
family ownership opportunities for small families than housing options currently available within the city;
and
2. Cottage and Compact Single Family housing provide a type of housing that is
desirable to a growing demographic of small families, but which is currently unavailable within the city;
and
3. Cottage housing developments provide high-quality functional open space in
residential areas; and
4. Cottage housing developments encourage neighborhood interaction and safety
through design; and
S. Cottage housing development standards are designed to ensure compatibility
with neighboring single-family land uses and developments; and
6. Cottage housing developments further the goals of the Growth Management Act
by meeting urban density objectives and providing opportunities for infill development.
B. Demand for cottage housing has been high in recently built projects in north and east
King County. Property owners in Federal Way and builders in the community have contacted staff and
expressed an interest in cottage housing developments over the past year.
C. Adoption of the zoning amendments will help implement the goals and policies of the
housing chapter of the comprehensive plan by allowing opportunities for innovative infill housing
projects, while ensuring that new housing types implement measures to achieve compatibility with
surrounding development.
EXHIBlt'- 3>
PAG~. ,3 OF..i~
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Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the
findings set forth in Section 1, the Federal Way City Council makes the following conclusions of law
with respect to the decisional criteria necessary for adoption of the proposal:
1. The proposed amendments are consistent with, and substantially implement, the
following comprehensive plan goals and policies:
HGl Preserve and protect the quality of existing residential neighborhoods and
require new development to be of a scale and design that is compatible with existing
neighborhood character
HPl High-density housing projects, with the exception of senior housing, will not
be permitted in existing single-family neighborhoods. More moderate densities such
as cottage housing will be considered.
HG2 Involve the community in the development of new housing to a degree that is
consistent with the scale of impact on surrounding neighborhoods.
. HG3 Develop a Comprehensive Plan and zoning code that provide flexibility to
produce innovative housing solutions, do not burden the cost of housing
development and maintenance and diversifY the range of housing types available in
the City.
HP13 Continue to use design guidelines to ensure that new infill developments
have aesthetic appeal and blend into surrounding development.
HP15 Review zoning, subdivision and development regulations to ensure that they
further housing policies and don't create unintended barriers. This is of particular
importance for small lot and cottage housing developments. In order to facilitate
small lot and cottage housing developments, it is particularly important to revise, as
necessary, the subdivision and development regulations that govern their
development.
HP16 As appropriate, reduce minimum lot sizes to allow construction of smaller,
detached single-family houses on smaller lots.
HP17 Increase capacity and encourage greater diversity of housing types and
costs for both infill and new development through various methods, such as
inclusionary zoning, density bonuses, transfer of development rights, cluster
housing, cottage housing, garden housing, duplexes and low to moderate density
housing types.
HP19 Increase the amount of undeveloped open spaces in both infill and new
development parcels, by expanding the use of cluster development and allowing
housing techniques such as lot averaging and zero lot line standards.
HP20 Establish administrative procedures to permit innovative housing designs
and techniques, provided they are of high standard and consistent with the FWCP.
EXHIBIT :>
PAGE .::l.{ OF ..1~
HP21 Continue to provide incentives such as density bonuses for multi-family
housing, and expand the types of incentives offered to encourage new developments
to include affordable housing.
HP22 Periodically review and update development regulations to incorporate
opportunities for new housing types.
HP27 Ensure that any new affordable housing required by the City remains
affordable through some tool approved by the City, such as recording a lien on the
property. In the case of homeowners hip projects, the lien can.be structured as a
deferred second mortgage to the homebuyer, due upon sale if the subsequent buyer
does not meet the income eligibility standards.
2. The proposed text amendment bears a substantial relationship to the public health,
safety or welfare because it allows a type of housing that is currently lacking in the south
King County marketplace. The amendment would result in an increase in housing supply
and diversity, which would benefit public welfare. The amendment would result in safe and
community oriented project designs, which would benefit public health and safety.
3. The proposed text amendment is in the best interest of the residents of the city
because it facilitates increased housing choice and opportunities, while implementing
measures necessary to ensure compatibility with surrounding development. The
amendments would result in cre,ation of high-quality functional open space in residential
areas. The amendment would result in safe, attractive community-oriented projects that
allow more efficient delivery of public services. The proposed amendment provides
opportunities for property owners to develop infill type lots.
Section 3. Demonstration Projects. The City Council has determined that it is in the public's
interest to allow only a limited number of cottage housing developments as demonstration projects.
The city shall limit the number of cottage housing demonstration projects to a maximum of four.
Demonstration projects will be selected,.at the Director of Community Development's discretion,
using the selection guidelines detailed below in section 4. After the fourth demonstration project
has been approved and at least 50 percent of the dwelling units constructed and approved for
occupancy by the city building division, the code amendments adopted in Section 5 below may
remain in place with no demonstration project requirement. If, however, Council determines, based
on evaluation of the demonstration projects, that the code amendments are not in the public's best
interest, Council may amend or repeal the cottage housing code provisions.
">
EXHIBIT __.!:.~~ ~~_
PAGE': 5 OF _L c.
Section 4. Selection Criteria. The City shall use a competitive selection process to determine which
cottage housing developments shall move forward through the permitting process. The City may approve
up to four cottage housing developments pursuant to this ordinance. Applications for cottage housing
developments shall be submitted and docketed on a schedule determined by the Director of Community
Development. Applicants shall hold a community meeting to gather input and suggestions from the
neighborhood. Mailed notice shall be provided to property owners within 300 feet of the subj ect
property. City staff shall attend the meeting. Applicants shall then have an opportunity to consider
comments received and, if appropriate, modify their proposal in response to neighborhood concerns. The
Director of Community Development shall have the discretion to determine which applications, if any,
will be selected to be submitted as formal applications based on the code, input from the community
meeting and the following criteria:
(a) Consistency with the purpose of the article as specified in the purpose section of the
code.
(b) Demonstration that the project has been designed with sensitivity to adjacent properties
and that impacts with regard to parking, building height, building bulk, lot coverage,
setbacks, screening, open space and aesthetics associated with the proposed project are
substantially equivalent to impacts expected to be associated with development of
conventional housing on the subject property.
(c) Demonstration that the project will result in a highly attractive enviromnent, which
incorporates a high level of quality throughout the development, including but not
limited to the following areas:
1. Architectural design
2. Building materials
3. Open space
4. Parking
EXHIBIT 3
PAGE ':.. ,~ Of /<;
______________u__
The Director may limit the project's density to less than twice the number of conventional single-family
dwelling units that would otherwise be permitted, but not less than 1.75 the number of conventional
single-family dwelling units, if necessary to ensure compatibility with surrounding development. The
Director may select, select with modifications or deny an application. The c;lecision by the Director of
Community Development selecting cottage housing developments to advance to the formal submittal
phase shall be in writing and shall be the final decision of the city.
Section 5. Amendment. The City Council hereby amends FWCC Chapter 22 as set forth in the
attached Exhibit A.
Section 6. Severability. The provisions of this ordinance are declared separate and severable.
The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the
invalidity of the application thereof to any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to other persons or circumstances.
Section 7. Ratification. Any act consistent with the authority and prior to the effective date of
this ordinance is hereby ratified and affirmed.
Section 8. Effective Date. This ordinance shall take effect and be in force five (5) days from and
after its passage, approval, and publication, as provided by law.
PASSED by the. City Council of the City of Federal Way this day of
,2006.
CITY OF FEDERAL WAY
Mayor, Michael Park
ATTEST:
City Clerk, Laura Hathaway, CMC
APPROVED AS TO FORM:
EXHIBIT. ~
'.'.
PAGE 7 OF IG
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------------ -
City Attorney, Patricia A. Richardson
FILED WITH THE CITY CLERIC:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE No:
EXHIBIT s..
PAGI; ~z n-= /G::,.
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Article XU.
COTTAGE AND COMPACT SINGLE FAMILY HOUSING
Sections:
22-xxxx Purpose
22-xxxx Applicability
22-xxxx Development Standards
22-xxxx Modifications
22- xxxx Purpose.
The purpose of this Article is to: (1) provide housing types that are responsive to changing
household demographics (e.g., retirees, small families, single parent households, single person
households, dual-owner households); (2) provide opportunities for more-affordable housing within single-
family neighborhoods; (3) encourage creation of functional usable open space in residential communities;
(4) promote neighborhood interaction and safety through design; (5) ensure cOInpatibility with
neighboring uses; and (6) provide opportunities for infill development consistent with goals of the
Growth Management Act.
22-xxxx Applicability.
Other articles of this chapter shall be applicable to Cottage and Compact Single.Family (CSF)
Housing Developments, which collectively, are referred to as Cottage Housing Developments (CHDs).
Where a conflict arises the provisions of this article shall control. CHDs are permitted in the RS 5.0 and
7.2 zones and all RM wnes.
22-xXxx Development Standards.
CHDs shall be subject to the following development standards.
(a) Cottage Housing Development Size.
(1) CHDs are not permitted on sites less than .75 acres in size (a site may be composed of
more than one contiguous lot).
(2) CHDs shall contain clusters consisting of a minimum of 4 dwelling units and a maximum
of 16 units. In RS 5.0 and 7.2 zones, no more than 12 dwelling units are permitted in a
CHD, unless additional dwelling units are permitted subject to subsection (m) below. A
CHD may be integrated into a larger conventional subdivision. Maximum number of
dwelling units is not limited in the RM zoning classifications.
(b) Locational Criteria.
(1) A CHD in an RS zone shall be separated from another CHD by a minimum 0(660 feet
measured between the closest points of the subject properties.
(c) Calculation of Cottage and Compact Single Family Units
(1) The following steps shall be utilized to determine the number of cottage and CSF units
permitted on a given site:
(a) In the RS wnes the applicant shall submit a proforma site plan showing the number
of conventional dwelling units that would be permitted by the underlying zoning
classification.
(b) The number calculated in subsection (c)(l)(a)above shaJI be multiplied by two.
Fractional numbers of .5 or greater shall be rounded up. Fractional numbers less
than .5 shall be rounded down. The resulting number is the number of Dwelling
units permitted on the site, subject to the maximum identified in subsection (a)(2)
above.
EXHIBIT A (17) OIW(~~ EXHIBIT ?
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1
PAGE I OF 'i PAGE 1 OF I~
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(c) In the RM zones one dwelling unit is permitted for each 2,500 square feet oflot area
based on gross lot size.
(d) CSF units shall not exceed 35% of total dwelling units regardless ofthe zone.
Fractional numbers of .5 or greater shall be rounded up. Fractional numbers less
than .5 shall be rounded down.
(d) Cottage and Compact Single Family Unit Size.
(l) Cottage floor area shall be between 800 and I, I 00 square feet.
(2) CSF unit floor area shall be between 1,100 and 1,300 square feet.
(3) Floor area is the area within the surrounding exterior walls, but excluding space where
the floor to ceiling height is less than six feet. Floor area does not include covered
porches. The Director of Community Development shall use appropriate discretion,
consistent with the intent of this Article in determining area to be counted in the
calculation of maximum square footage.
(e) Common Open Space.
(1) A minimum of 500 square feet of common open space shall be provided per dwelling
unit.
(2) Common open space within a CHD shall be a minimum of 3,000 square feet in size,
regardless of number of dwelling units.
(3) No dimension of a common open space area used to satisfy the minimum square footage
requirement shall be less than 10- feet, unless part of a pathway or trail.
(4) In subdivisions and short subdivisions, common open space shall be located in a separate
tract or tracts.
(5) Required common open space shall be divided into no more than two separate areas per
cluster of dwelling units.
(6) Common open space shall be improved for passive or active recreational use. Examples
may include, but are not limited to courtyards, orchards, landscaped picnic areas or
gardens. Common open space shall include amenities such as seating, landscaping, trails,
gazebos, barbeque facilities, covered shelters or water features. Surface water
management facilities shall not be located in a common open space area.
(f) Private open space.
Each dwelling unit shall provide a minimum of 400 square feet of private front yard space.
(I) Examples include lawn area, courtyards and patios.
(2) No dimension of a private open space area used to satisfy the minimum square footage
requirement shall be less than 9-feet.
(g) Site Design.
(1) A minimum of 75 percent of dwelling units shall abut the common open space.
(2) Common open spaces shall have dwelling units abutting at least two sides.
(3) Lots in CHDs are not required to abut a public street right-of-way.
(4) Siting of dwelling units or common open space in areas with slopes exceeding 15 percent
is not encouraged. Dwelling units shall not be placed in such areas if extensive use of
retaining walls is necessary to create building pads, or open space areas.
(h) Design Standards.
(1) Dwelling Units shall have a minimum 6:12 roof pitch. Up to 35 percent of roof area may
have a slope not less than 4:12. Portions ofa roofwith a pitch less than 6:12 shall be
limited to architectural features such as dormers, porch roofs and shed roofs.
(2) Each dwelling unit abutting a public right-of-way (not including alleys) shall have a
primary entry and covered porch a minimum of 80 square feet in size, oriented towards
. the public right-of-way. If abutting more than one public right-of-way, the applicant,
with city input, shall determine which right-of~way the entrance and covered porch shall
be oriented towards.
EXHIBIT:. ~ ACTO ~"lPrNca) EXHIBIT .3 2
PAGE z.. OF' ~ PAGE 10 OF 10
(3) Each dwelling unit shall have an entry and covered porch oriented towards the common
open space. If subject to (h)(2) above, this may be a secondary entrance with covered
porch, a minimum of 50 square feet in size. If not subject to (h)(2) above this shall be a
primary entrance with covered porch, a minimum of 80 square feet in size.
(4) Covered porches shall be a minimum of 6 feet deep.
(5) Dwelling units shall not have the appearance of ''tall-skinny houses". As a guideline,
dwelling units should not appear to exceed a ratio of one to one (ridge height to width) as
viewed from off-site.
(6) Dwelling units shall not include attached garages unless the garage abuts an alley or
shared parking lot. The first 200 square feet of attached garage space shall not be
counted towards maximum dwelling unit size allowance.
(7) Detached garages and carports associated with individual dwelling units shall not exceed
500 square feet in size (detached garages or carports shall not count towards maximum
cottage or CSF unit size allowance).
(i) Parking.
(1) A minimum of 1.8 parking spaces per cottage and 2 parking spaces per CSF unit shall be
provided forthe entire development. Fifteen percent oftotal required spaces shall be
designated for guests.
(2) Allor a portion of new on-street parking provided as a component of the development
may be counted towards minimum parking requirements if the Director of Community
Development finds that such parking configuration will result in adequate parking for the
CHD.
(3) Garages and carports shall have a minimum 6:12 roof pitch.
(4) No more than 50 percent.of covered parking spaces may be carports.
(5) Garage doors shall not be oriented towards a public right-of-way with the exception ofan
alley.
(6) No shared garage or carport may exceed 800 square feet in size.
(7) Garages and carports shall not be located between the common open space and the
dwelling units.
(8) Surface parking lots shall be broken into sub lots of no more than 8 parking spaces. Sub
lots shall be separated by landscaped bulb-outs a minimum of I2-feet in width.
(9) Parking in the form of garages, carports or surface lots may occupy no more than 40
percent of site frontage on a public right-of-way, except in the case of an alley, in which
case no restriction applies. On-street parking is permitted along the entire frontage.
(1 O)Surface parking lots shall be setback IS-feet from front property lines and IO-feetfrom
external side and rear property lines.
(II)Surface parking lots of more than 2 spaces, visible from a public right-of-way (not
including alleys) or adjacent single-family uses or zones shall be screened by landscaping
and/or architectural features pursuant to FWCC 22-1567(e).
(j) Height. Dwelling units shall not exceed 18 feet in height, as defined in FWCC 22-1, "height
of structure" and in no case shall the ridge of the roof exceed 24 feet from average building
elevation.
(le) Setbacks and Building Separation. Dwelling units shall have IS-foot front and 5-foot side
and rear yard setback requirements. Dwelling units shall be separated by a minimum of 10-
feet, not including projections, as identified'in FWCC 22-1133(4). Dwelling units and
accessory buildings shall be separated by six feet. Dwelling units not abutting or oriented
towards a right~of-way shall have a front yard oriented towards the common open space. The
Director of Community Development may use appropriate discretion, consistent with the
intent of this Article, in determining orientation of yards in CHDs.
EXHIBIT A(n O(LD''''^N~ EXHIBIT 3
3
PAGE 3> OF 1 PAGE 1/ OF /"
-------- ______n_
(l) Lot Coverage. Lot coverage in CHDs shall not exceed 60 percent of gross site area. Lot
coverage shall be calculated for the overall CHD, not for individual lots. Paved components
of common open space areas and walkways shall not be counted in lot coverage calculations.
(m) Affordable Housing Bonus in RS Zoning Classifications. In the RS zones, CHDs that include
affordable units may exceed the base level of 12 dwelling units up to a total of 16 dwelling
units (assuming adequate overall lot size). One half of all dwelling units over the base level
of 12 must be affordable (for example, a total of four additional dwelling units may be
permitted if two of these are affordable).
(1) Affordable cottages shall be sold at a price which is affordable for a 2-person household
with an annual income equal to or less than 80 percent of median income. Affordable
CSF units shall be sold at a price which is affordable to a 3-person household with an
annual income equal to or less than 80 percent of median income. The Director of
Community Development shall prepare administrative guidelines for calculation of sale
price and determination of income eligibility.
(2) Affordable dwelling units shall have the same appearance and utilize the same exterior
materials as market rate dwelling units and shall be dispersed throughout the CHD.
(3) A deed, covenant or title restriction shall be recorded on the deed/title of affordable
dwelling units. The restriction shall effectively maintain the units as affordable for a
period of not less than 15 years from initial occupancy. The restriction shall be in a form
acceptable to the Director of Community Development
(n) Common Area Maintenance. CHDs shall be required to implement a mechanism, acceptable
to the Director of Community Development, to ensure the continued care and maintenance of
CHD common areas. A typical example would be creation of a home owner's association or
condominium association with authority and funding necessary to maintain the common
areas.
(0) General Provisions.
(1) CHDs in the RS zones are permitted as subdivisions, short subdivisions or condominium
developments. CHDs in the RM zones are permitted as subdivisions, short subdivisions,
condominium developments or multi-family developments.
(2) A community building, not exceeding 2,000 square feet, may be provided for the
residents of the CHD. Roofpitch, architecture, materials and colors shall be similar to
that of the dwelling units within the CHD.
(3) An existing single-family home incorporated into a CHD, that does not meet the
requirements of this article is permitted to remain on a site developed for cottage and
CSF housing. Modifications or additions to the structure not consistent with the
provisions of this Article shall not be permitted.
(4) Accessory Dwelling Units are not permitted in CHDs.
(5) CHDs may not utilize the cluster subdivision provisions of FWCC Chapter 20.
(6) For those CHDs processed as formal or short subdivisions, all development standards of
this article shall be reviewed by the Director of Community Development as a component
of the preliminary plat or short plat review process. For all other CHDs the development
standards of this article shall be reviewed as a component of process ill or IV review (see
use zone charts for required review process). In either case this shall include review of
conceptual building elevations.
22-xxxx Modifications.
Applicants may request modifications to the open space, site design, design standards, setbacks
and parking provisions of this article. The Director of Community Development may modify the above
referenced provisions of this article if all of the following apply: .
(a) The site is constrained due to unusual shape, topography, easements or critical areas.
(b) The modification is consistent with the purpose of the article as stated in FWCC 22-xxxx.
EXHIBIT A G t>~DtN^"/CG-) EXHIBIT 3 4
PAGE if OF ~ PAGE iz. OF /(,
~-------
--~ ---------- --------------
(c) The modification will not result in a project that is less compatible with neighboring land
uses.
EXHIBIT. _ AlTO OflCtdPf'D.) EXHIBIT 3 5
PAGE s OF <b . PAGE /3 OF if,
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PAG~ 7 OF g PAGE /5 OF /&
Amend FWCC 22-1 to add the following definition:
Cottage Housing Development (CHD) means residential development consisting of clusters of
between 4 and 16 detached dwelling units. that include cottages and may include Compact Single
Familv units and meet the followin~ criteria:
(1) Dwelling units are limited to a maximum square footage: and
(2) Dwelling units are grouped around a common open space; and
(3) Developments meet a set of design criteria not applicable to typical single-family
developments as stipulated in Article XII of this Chapter.
File#OS-I0494S1 Doc. 1.0. 36417
EXHIBIT A{y oQ/)(NAtlcE-) EXHIBIT 3
PAGE g- OF <( . PAGE /(p OF I c,
-----
[Isaac Conlen - CHD draft code ~__'___'~__"~N__N~,~~ --- ---- _":=~''-,=,=--------=====--=---.Page -]
_..-.___._~"'__A"""""'~(,""'''_''''_'''~~___''''''''_''''''
From: "Jim Soules" <jim@cottagecompany.com>
To: <isaac.conlen@cityoffederalway.com>
Date: 6/5/2006 9:33:37 PM
Subject: CHD draft code
Isaac,
Thank you for sending me the draft CHD code almost 2 months ago. I just noticed the first hearing is this
Wednesday - Feb 7th.
I apologize, but yes I have some thoughts. First I am very impressed with the draft. you've worked hard to
address some of the issues that have come up.
Here are my thoughts in a general sense - ask if you need more detail or why:
Site size - one acre might be too large. I suggest .75 acre. Our Greenwood site is about .75 acres in an
R6 zone that would have been four 7200+ SF lots, and we built 8 cottages - a good size.
Minimum number - I feel 6 is minimum. If site is one acre and zoning is R4 then it's unlikely a developer
would do 4 CH when the could do 4 unlimited-size homes. Link the minimum to the minimum site size.
It's great you have a larger minimum size - the problem Shoreline CHD's were developed on two 7,200 SF
lots on a corner. I like your corner restrictions too.
Minimum Lot Size -It's not realistic to have 2,500 SF lots in R5, and 3,600 SF lots in 7.2 zones because at
least 25% of the site might end asa common tract with detached garages, courtyard, community building,
storm water facility, etc. But it looks like you were using that computation as the way to allow more
homes. I think you need to reword.
BUT - I'm a strong believer now that the increase should be based not on units per acre, but on the
number of lots that could be developed under the R zoning. As an example on the Greenwood site only
four 7,200 SF lots could be developed and thus we developed 8 cottages. But with the underlying code
there could have been 10 cottages which would have not made such a good project possible. On
Kirkland's Innovative Demonstration project they used this approach and required a proforma tentative
map to be submitted as part of the application. Two of the problem Shoreline projects were a problem
because of too many cottages.
Common open Space - Suggest it include a community building. But not an open storm water detention
pond. It must be usable.
Private Open Space - Needs to be in front of the cottage - not along side or in rear. The front yards act
as a small front yard setback from walks. Also most of ourresidents do not plant lawn in their yards, but
beautiful ornamental plantings and some hardscape. An minimum dimension should be 9 feet.
Roof pitch. We've needed to have a shallower roof pitch on some shed like porches. I suggest that 80%
of the building have a 6/12 pitch, but none less than 4/12.
Covered Porch - 80 SF is good, but with a minimum clear dimension of 7 feet. Or you may get a 4 foot by
20 foot useless porch - like Shoreline did.
Parking - The visibility and location of parking was one of the two biggest problems in Shoreline. Lots to
say on this:
The projects looked like multifamily.because so many garages were visible from the street. It's been a
struggle to codify this problem. An objective is that a CHD should have a similar character to standard SF.
This problem will first be solved by making sure the number of units ;s not pushed to the limit by using the
underlying density. Using the number of lots will reduce the number of units allowing more room to get
EXHIBIT 4
PAGE I OF ~
------ ---------- -----~..._-----
-.------------- ---------------- ------------- ----
lli-aacConIe-j1-:CH1)diaftC6de....---- ---...... .---... .----------..,. . . .. ~-_... _.'~^.._,_..__.. ._--'-"^~~-~---' ,.-..~.-._-^" . . --------.-.---.-. -'--'Page--]
_._ ".__. __""'.....--...0<'2<<"_ - ~-, ...-
parking to the sides -look at our Third Street Cottages site plan.
Require garages - at least one garage 12 feet wide with 9 foot garage doors. No carports - they look like
MF, not SF. Garages are also great for storage and bicycles.
At least 1.8 spaces per cottage - Greenwood is 15 spaces for 8 cottages and there are 12 cars there so
that leaves 3 for guests and service. Conover is 2.0 and just fine. But good to allow some credit for new
ROW spaces.
Height - This was the second problem in Shoreline - tall skinny houses. The original intent was that
cottages be one and one-half story buildings - about 700 SF on. lower floor and 300 SF for upper bedroom
and small bath. But with a slab the 18 foot height allowed full height walls on both floors. Reduce base
height to 16 feet and total to 24 feet. And to avoid a 1,100 SF tall skinny home with 550 SF on each floor
require on at least 75% of the homes that the upper floor not exceed 35% of the total SF.
That's enough. I'll try to respond by email before the meeting and will try to make the meeting. Also call
me on my cell if your wish - 206.579.8731.
I hope this is helpful.
Jim Soules
The Cottage Company, LLC
Ph: 206.525.0835 Fx; 206.527.9128
www.cottagecompany.com
CC: "Ross Chapin" <ross@rosschapin.com>, "Linda Pruitt" <Iinda@cottagecompany.com>
. c., ,EXHIBIT 4
., ,'. PAGE 2- OF ~
-----------
-----------~ -------------
-, . / < > ,~ ..; ) : l" -7 :'
. .
H ,8 C k W 0 r t h G rd\r'p
Arc h i te c t u reI P I ann i n 9
1932 First Avenue. Suite 1100. Seattle, Washington 98101
(206) 443.1181 Fax (206) 448-8908
3Aug06
RE: City of Federal Way, Cottage and Compact Single Family Housing Ordinance
Council Members, IssacConlen, Randy Forsyth, Brenda Fodge:
Thank you for the opportunity to address several items in the Draft ordinance. Before I
start, I would like to introduce Hackworth Group ArchitecturelPlanning to everyone: We
specialize in housing of all types and have been working on projects that are now called
cottage housing for many years. One of our first projects, designed in 1993, Madison
Cottages on Bainbridge Island, has received national recognition. Over the years we
have developed a sense of the design elements necessary for a successful small:..lot or
cottage housing development. Our goal has always been to provide homebuyers.with
choices that meet their needs, and this requires and: Understanding of residential design as
well as market trends.
The flowing is an itemized key to the" edits I havertlade on the Draft Ordinance:
1. An emerging trend in home ownership is the dual-owner household. lbis can })e"
two friends or two siblings. Home prices are out of reach for many peOple, and
one way to close .the gap is to combine incomes with another person. lbis creates
the need for what we" call a "dual-master" plan, which has implications later in the
ordinance.
2. This subsection seems unnecessary. Subsedion (c)(l)(b) establishes the number"
of CSF units pennitted on the site. This number is less that what would be
allowed for Cottage units, which is the intention. Also, as a practical Inatter7 the
method for detenni.ungthe allowed number oflinits in a development With both
Cottage and CSF units in not defined in the ordinance and may lead to conflicting
results. Deleting (c)(I)(d) solves this potential dilemma and leads to the intended
result.
3. The upper limit of 1000 sf is a little low; we have found that 1100 sf allows for
more flexibility to design for a wider range of home buyers.
4. Likewise, if the upper limit for cottage floor area is increased, so should the lower
limit for CSF floor area. EXHIBIT 4
PAGE s OF g
--------
5. This restriction is quite severe and definitely eliminates all but a narrow range of
household demographics. For example, even if the upper limit for cottage floor
area is increased to lIDO sf, this subsection limits the upper floor to 385 sf.
Assuming that the master bedroom = 150 sf, a small closet = 30 sf, the stair
landing = 30 sf and the master bath = 72 sf that leaves only 103 sf for the second
bedroom (110 sf), its closet (15 sf) and a hall bath (45 sf). One might argue that
the second bath is not necessary, or that the room size assumptions are too large,
, ,
but such an argument does not take into account the way people live today. In
fact, the restriction prescribes either a single person household, which is a very
narrow market or one with two secondary bedrooms with a hall bath on the upper
floor. In any case, it is very restrictive and certainly eliminates the "dual-master"
household. . The 35% restriction is intended to reduce the. tendency towards tall,
skinny plans that everyone seems to dislike. I can empathize with this desire but
the ordinance may not be effective. There is .nothing in the language prohibiting
the placement of all 35% right at the front of the structure where it would have a
negative impact on the scale and charm of the street. I propose an alternative
method to achieve the desired result: restrict the plate height to 12' for the first 4'
to 6' of the front of the house. The ordinance already limits the height to 18' and
24' at the ridge, so combined with a more restrictive limit where it has the most
impact will ensure the proper scale while allowing the builder more freedom to
appeal to the broadest market.
6. As written, the ordinance may be interpreted to only allow the affordable bonus
for projects that have a base level of at least 12 units and not for those With less
than 12.
7. . See 6. above.
Sincerely,
A. Philip McCullough
Principal
Hackworth Group Architecture/Planning
E)(HIBIT~
PAGE~OF g
Article XII.
COTTAGE AND COMPACT SINGLE FAMILY HOUSING
Sections:
22-xxxx Purpose
22-xxxx Applicability
22-xxxx Development Standards
22-xx.xx Modifications . .. ~HftlZ. -..4c>~l1o.D>
.6--- ~/l-l-'P . .
12-nxx Purpose. . .. . ..
. The purpose of this Article is t . I) provide housing types that are responsive to changing.
If household demographics (e.g.. retirees. mall families, single parent households, single person
households); (2) provide opportunities for more-affordable housing within singh~..famny neighborhoods;
(3) encourage creation offunctional usable open space in residential communities; (4) promote
neighborhood interaction and safety through design; (5) ensure compatibility with neighboring uses; and
(~) provide opportunities for infiU development consistent with goats of the Growth Management Act.
22-un Applicability.
Other articles of this chapter sball be applicable to Cottage and Compact Single Family (CSF)
Housing Developments. which collectively, are referred to as Cotta~e Housing Dev~lopments (COOs).
Where a conflict arises the provisions oftb.s article shall control. CHDs are permitted in the RS 5.0 and
7.2 zones and all RM lones.
U-:-xXxx . Development Standards~ .
CHOs shall be SQbject to. the following development standards. .
(a) Cottage Housi"g Development Size.
(1) CHDs are not penllitted an sites less. than .75 actesin size (a site may be composed of
more than one lot).
(2) CMOs sballcontainclusters consisting of a minimum of4dwellingunits and a maximum
. of 16 units. In Its 5.0 and 7.2 zones, no more than 12 dwellirigunitS are permitted in a .
CHO, unless additional dwelling units arepermitted.subject to subsection. (m) below. A
CHD ma)'beintegrated into a larger cOlwentianal.subdivision. Maximum number of .
dwelling units is not limited in the RM zoning classifICations.
(b) LoCational Crileria~ .
(I) A CAD in an. RS zone sball be separated from another CHDby a minimum of 660 feet
measured betvlcen the closest points of the subject properties.
(e) CalcuJalion of Cotlage and Compact Single Family Unil$
(l) Th~ following Steps shall be utilized to detenniile the number of cottage and CSF units
permitted on a given site:
(a) In the RS zones the applicant shall submit a proforma site plan showing the number
of conventiooaldwellingunits that would be permitted by the underlying zonjng
classification. This number shall be rounded to the nearest whole number.
(b) The number calculated in subsection (cXI)(a) above shall be multiplied by two in the
case of cottages and 1.5 in the case of CSF units. The re~..lting number is the
number of cottages and CSF units pennitted on the site, subject to the maximum
identified in subsection (a)(2) above.
EXHIBIT 4 I
PAGE s OF ~
(c) In the RM zones one cottage is permitted for each 2,500 square feet oflot area and
one CSF unit is permitted for each 4.000 wuare feet of lot area based On gross lot
size.
't.. (<<I) 08F~~~,~ ,h~t~",tll!l!!.tl Uq~ 8h*1~,.dlill~Hnit8 r8~1888 efthe MIML
(d) COllage WId ComDaCt Single Family Unit Size. I" 100
~. ( I) Cottage floor area shall be between 800 a .~ uare feet. I . toO
4-. (2) CSF unit floor area shal be een d 1 300 uare feet.'
C;. (J)~Ig.or aRia g.ft~8 i181J1Uul ills. 811811 B818MeetJ UpeNeftt 8~tetel Reer area.
(4) Floor area is the area within the surrounding exterior walls, but excluding space where
the floor to ceilillg height is less than six feet. Floor area does nOI include covered .
porches. The DirectorofComInunity Developmentshall use appropriate discretion.
~On$j$tent witb the intent of this Article in determining area to be counted in the
calculation of maximum :iQuare foot8~e. .
(e) Commol1 Open Space.
(l) A.minimum ofSOO square feet ofcommon open space shall be provided per dwelling
unit.
(2) Common open space within a CHD shall be a minimum of 3,000 square feet in size;
regardless of number of dwelling units. .
(3) No dimension of a common opellspace area used to satisfy the minimum square footage
requirement shall be less than 1 ()"'feet, unless part of a pathway or trail.
(4) In subdivisions and short subdivisions, common open space shall be located in a separate
tract Or tracts.
(5) Required common open space shall be divided into no more than two separate areas per
cluster of d",elling units.
(6) Common open space shall be improved for pa."-Sive or active recreational.use. Examples .
may include, but are not limited to courtyards, orchards, . landscaped picnic areas or .
gardens. Common open spaceshaU include amenitieS such as seating, landscaping. trails,
gazebos, barbeque facilities, covered shelters or water features. Surface water
management facilities shall not .be located. in a common open space area.
(j) Private open space.
Each dwelling unit shall provide a minimum of 400 square feet of private front yard space.
(1) Examples inc;:lude lawn area. courtyards and patios.
(2) No dimension of a private open space area used tosatisf)' the minimum square footage
. requirement shall be less than 9-feet. . .
(g) Site Design.
(t) A minimum of 75 percent of dwelling units shall abut the commoDbpen space.
(2) Common open spaces shall have dwelling units abutting at leasttwo sides.
. (3) Lots in CHOS are not required to abut a public street ri8ht-of-way.
(4) Siting ofdweJlin~ units or common open space in Meas with slopes exceeding 15 percent
is not encouraged. DweJling units shall not be placed in such areas if extensive use of
. retaining walts is nece$sary to ~reate building pads. or open space areas. .
(h) Design Standards.
(I) Dwelling Units shaJl have a minimum 6: 12 roof pitch. UR to 35 IX(rcent of roof area may
have a slope not less than 4: 12. Portions of a roof with a pitch less than6: 12 shall be
limited to architectural features such as. oormef$. porch roofs and shed roofs.
(2) Each dwelling unit abutting a public right~f~way (not including alleys) shall have a
primary. entry and covered porch a minimum of 80 square feet in sile, oriented towards
the public right-of.way. lfabuttingmoretbanone public right-of-way, tbe applicant,.
with city input, shall determine which right-of.way the entrance and covered porch shall
be Qriented towards.
EXHI.BIT 4 2
PAGE c~ OF Z"
------- ------ -------------------------
(3) Each dwelling unit shall have an entry and covered porch oriented towards the common
open space. If subject to (h)(2) above, this may be a secondary entrance with covered
porch, a minimum of 50 square feet in size. Ifnot subject to (hX2) above this shall be a
primary entrance with covered porch, a minimum of 80 square feet in size.
(4) Covered porthes sball be a minimum of 6 feet deep.
(5) Dwelling units shall not include attached garages unless the garage abuts an alley or
shared parking lot. Thetirst 200 square feet of attached garage space shall not be
counted towarlb maximum dwelling unit size allowance.
(6) Detached garages and carports associated with individual dwelling units shall not exceed
500 square feet in size (detached garages or carports shall not count towards maximum
cottage or CSFt.loit size allowance).
(i) Parking.
(I) A minimum of 1.8 parking spaces per cottage and 2 parking spac.es~r CSf unit shall be
provided for the entire development Fifteen percent of total required spaces shall be
designated for guests.
(2) All or a portion of new on-street parking provided as a component oftbe development
may be coonted towards minimwn parking requirements if the Director of Commun ity
Developinent fiJKIs that such.parking configuration wlJ} result inadequate parking for the
CHD.
(3) Garages 811dcarports shall have a minimwn 6;12 roof pitch.
(4) No more than 50 percent of covered parking spaces may be carports.
(5) Garage doors shall not be oriented towards a public right-of-way with the exception of an
aUey.
(6) No shared garage or carport may exceed 800 squareJeeti.ll size.
(7) .Garages and carponsshallnot be located between the common open space and the
dwelling units.
(8) Surface parking lots shall be. broken into sub lots of no m()re than 8 parking spaces. Sub
lots shall be separated by landscaped bulb-outs.a minimum ofl2-feet in width.
(9) Parking in the fonnofgarages,carports or surface lots may occupy ~ more than 40
percent ofsjte frolltage on a pubJicright..:of.;.WaY. except in the case ofa" aUeYt in which
case no restriction applies. On-street parking is permitted along the entire frontage.
(IO)Surface parking lots shall be setback 15-feet from front property lines and lO.feet from
external side and rear property lines. .
( II )Surface parking . lots of more than 2 spaces. visible from a public right-of-way (not
including alleys) or adjacent single-family uses or zones shall be screened by landscaping
and/or architectural features pursuant to FWCC 22-1S67(e).
. (j) HeighJ. Dwelling units shall not ex.ceed 18 feet in height. as defined in FWCC 22-1. "height
of structure" and in no case shaJl the ridge of the roof exceed 24 teet from average building
elevation.
(k) Setbacks and Building Sep(1J'otion. Dwelling units shall have IS-foot front and 5-foot side
and rear yard setback requirements. Dwelling units shall be separated by a minimwn of 10-
feet, not including projections. as identified in FWCC 22-1 133 ( 4). Dwelling units aDd
accessory buildings shall be separated by six feet. Dwelling units not abutting or oriented
towards a right-of-way shall have a front yard oriented towards the common open space. The
Director of Community Development may use appropriate discretion. consistent with the
intent of this Article, in detemlining orientation of yards in COOs.
(I) Lot Coverage. Lot coverage in CHOs shall not exceed 60 pe~ent of gross site area. Lot
coverage shalt be calculated (or the overall CHD, not fodndividuallots. Paved components.
of common open space areas and walkways shall not be counted in lot coverage calculations.
(m) Affordable Housing Bonus ill RS Zoning Classifications. III the RS zones. COOs that include
(p. affordable units may exceed the base level of ~ dwelling units up to a total of )od"dwelling
EXHIBIT' .y .. ~ ~\?1110\-4~
.3
. PAGE ;f. OF ~.
~-------------------- __ __ ______________n
------- ------------
units (assuming adequate overaUlot size). One halC of aU dwelling units over the base level
7. ~n1Ust be affordable (for example, a total of four additional dwell ing units may be
pennitted if two of these are affordable).
(I) Affordable cottages shall be sold at a price which is affordable for a 2-person household
with an annual income equal to or less than 80 percent of median income. Affordable
CSF units shall be sold at a price which is affordable to a 3.person household with an
annual income equal to or less than 80 ~rcent of medilYJ income. The Director of
Community Development shall prepare administrative guidelines for calculation of sale
price and determination of income eligibility.
(2) Affordable dwelling units shall have the same appearance and utilize the same exterior
Inaterifils as market rate dwelling units and shall be dispersed throughout the COO.
(3) A deed,. covenant or title restriction shall be recorded on the deed/title of affordable
dwelling units. The restriction shall effectively mabltain the units as affordable for a
period of n()t less thiln IS years from initial ~upancy. The restriction shall be in a form
acceptable to the Direc.tor of Community Development
(n) Common Area Maintenonce. CHDs shall be required to implement a mechanism, acceJtable
to the DirectoT of Community Development, to ensure the continued care and maintenance of
CHD commoniue8S. A typical example would be creation of a home owner's association or
condominium association with authority and funding necessary to maintain the common
areas.
(0) General Provisions.
(I) COOs in the RS zones are pennitted as subdivisions, short subdivision.s or condominium
developments. CHDs in the RM zones are permitted as subdivisions, short subdivisions.
~ndominjum developments or mulli:..family developments.
(2) A community building, not exceeding 2.000 square feet, may be provided for.the
residents oftheCHD. Roof pitch, architecture, materials and colors shall be similar to
that of the dwelling units within the CHD,
(3). An existing singJe-familyhome im:orporated into a COO, that does not meet the
requirements of this article is permitted to remain on ~. site developed for cottage and
CSF housing. Modifications or additions to the structure not consistent with the
provisions ofthis Article shall not be permitted.
(4) Accessory Dwelling Units are not permitted in CHDs.
(5) CHDsmaynot utilize the cluster subdivision provisions ofFWCC Chapter 20.
(6) For those CHDs processed as fonnal or short subdivisions. all development standards of
thls article shall be reviewed by the Director of Community Development as a component
of the preliminary plat or short plat ~view process. For aU other CHOs the development
standlU'ds of this article shall be reviewed as a component of process III Or IV review (see
use zqne charts fOT required review process). In either case this shall include review of
conceptual building elevations.
22~J:nx MOdifications.
Applicants may request modifications to the open space, site design, design standards, setbacks
and parking provisions of this article. The Director of Community Devel9J)ment may modify the above
referenced provisions of this article if all oftbe following apply:
(a) The site is constrained due to unusual shape, topography, easements or critical areas.
(b) The modificatioll is consistent with the purpose oftbe article as stated in FWCC 22-xxxx.
(c) The modificaticlO. will not result in ~ project that is less compatible with neighboring land
uses.
EXHIBIT Lf 4
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Scale: 1-8"= 1 ' -0"
EXHIBIT 5
PAGE 2- OF 4
-------------------
llIwer Floor Plan
Scale: 1-8"= 1 ' -0" 557 S.F.
EXHIBIT 5
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Map Date: July 31sl2006
C.t f Potential Demonstration City of Federal Way
I YO' P.O. Box 9718
Federal Way Housing Project Sites ~~a~~;'~ 98063
- RS 5.0, RS 7.2, and RM Zones (253) 835 - 7000
vmw.cityoffederalway.com
PugetS6und EXHIBIT 7 ~rly
PAGE I OF (
).-~..:-.:-
'OJ
. {T-
Legend .
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_ Vacant Parcels ThatAre 3/4 Acre or Larger ~::.t.~ _.
. :'T:..-.j
~ Underdeveloped Parcels That are 3/4 Acre or Larger c, ,'. '~-'I.' , ;
l : City Umits -_.. .., : -~ ;- -.'cc,-' f
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_RM1800-1Unit/1800SQFT 'P'~1' --.__ ! ,.r-
III RM 2400 - 1 Unit /2400 SQFT:ttil : . r:' '.';
~:~:':== ~~il~'~~ ~._ ~~~
... CITY OF
Information provided in this map is provided for illustrative purposes ONLY. 6. ~ Federal.Way
Actual boundaries are subject of field verification. Additional areas may exist. N
-----
-
Demonstration HOUsing Facts
Number Potential.Sites 188
Number Sites On Vacant land 67
Number of Sites that" are Underdeveloped. 121
Total Acreage of Sites ,,384.7 .
Total Acreage of Vacant Sites . 175.92
Total Acreage of Uilderde.veloped Sites. .188.78
Total Acreage of RM1800 Zoning. 4.87
Total Vacant 4.87
Total UnderdeVfjloped 0
Total Acreage of RM2400 12.56
Total Vacant 12.56
Total Underdeveloped 0
Total.Acreage of RM360Q 30.2
Total Vacant .. .15.12 .
T olal Underdev~loped 15.08
. Total.Acr(3age of RS5.0 . 23.23
Total Vacant 13.8
.. . To.tal Underdeveloped 9.43.
Total Acreage of HS7.2 .. .. 293.84
. . Total Vacant 129.57
Total Underdeveloped 164.27
Number of Sites in MF Zones 21
Acres 47.63 .. .
. .
Number of Sites in SF Zones .. .. .167
.. .. .. . A.cr~$. . 317.07
. . ..
EXHIBIT ~.
PAGE. .1 .OF I
- --.----
COUNCIL MEETING DATE: .1- S -ala ITEM #: 8-a
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
.\
SUBJECT: FEDERAL WAY COMMUNITY CENTER BUSINESS PLAN
Policy Question: Should the City Council approve the updated and revised Business Plan for the
Federal Way Community Center?
COMMITTEE: N/ A . MEETING DATE:
CATEGORY:
D Consent D Ordinance 0 Public Hearing
[g] City Council Business 0 Resolution 0 Other
STAFF REpORT By: MARy FABER DEPT: PRCS
Attachments:
1. Federal Way Community Center Business Plan dated August 24,2006 which includes City Council
revisions from the July 10 Parks, Recreation and Public Safety Committee Meeting.
2. Federal Way Business Plan attachments.
Options Considered:
1. Approve the updated Business Plan.
2. Decline the updated Business Plan and request revisions.
- -----
STAFF RECOMMENDATION: Approve the updated and revised Business Plan for the Federal Way Community
Center in order to begin marketing the services and prices in a timely manner.
CITY MANAGER APPROVAL: ~ DIRECTOR ApPROVAL: NIT
Committee Committee COWlCil
COMMITTEE RECOMMENDATION:
~{:u- ~ /leu- ~ 11J-tA-- 4Jlj~~ (~
C&-e... rcEwed / h ~ fit!./\- prcs~
Committee Chair Committee Member Committee Member
, PROPoSED~ COUNCIL MOTION: "] move approval of the updated and revised Federal Way Community
Center. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 15T reading
0 TABLEDIDEFERREDINO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/0612006 RESOLUTION #
-------- -- -- ------------ -------
,
,
CITY OF FEDERAL WAY
COMMUNITY CENTER BUSINESS PLAN
YEAR ONE OPERATION UPDATE
AUGUST 24, 2006
- ------------
~~--_._--- -- -----------
ACKNO~EDGEMENTS
CITY COUNCIL
Michael Park, Mayor Eric Faison, Councilmember
Linda Kochmar, Deputy Mayor Jim Ferrell, Councilmember
Jeanne Burbidge, Councilmember Dean McColgan, Councihnember
Jack Dovey, Councilmember
COMMUNITY CENTER ADVISORY GROUP
Parks & Recreation Commission C.T. Purdom, Resident, Commissioner
Arts Commission Donna Welch, Resident, Commissioner
Youth Commission Lindsay Newport, Resident, Chair
Planning Commission David Osaki, Resident, Commissioner
Diversih} Commission Ron Walker, Resident, Commissioner
Human Services Commission Julie Grant, Resident, Chair
Lodging Tax Committee Mike Dunwiddie, KC Aquatics Manager
Chamber of Commerce Mike Harris, Vice President Branch Manager Columbia Bank
Senior Representatives Harry Schreiber, Director, Federal Way Senior Center
Doo Bang Kim, Sr. Korean Services
Roger Simmons, Resident, Recently Retired, Volunteer
Senior Retirement Living Representative Donna Williams, Resident, Bellmore Retirement CommUnity
Youth Athletics Representative Jeff Loats, Resident, Youth Sports Activist
Facility Manager (Maintenance) Mark Funkhouser, Weyerhaeuser Corp., Manager, Occupation
Health, Safety, Environmental Ser -
School District Representative Diane Turner, Director, Community Relations
Instructor Representative Patrick Haas, RCS Fitness Instructor
Parent UserjPartidpant Charlene Harlje, Resident, RCS Participant-Fitness
Jan Owen, Resident, RCS Participant
Aquatics Representative Mike Anderson, Resident, Community Pool Activist
Adult Athletics Representative Bob Houston, Resident, Recreation Manager-Des Moines
CITY OF FEDERAL WAY PROJECT TEAM
Neal Beets, City Manager
Derek Matheson, Assistant City Manager
Donna Hanson, Director
Betty Sanders, Park Planning and Development Coordinator
Mary Faber, Recreation and Cultural Services Superintendent
CONSULTANTS
Bruce Flynn, President, Barker Rinker Seacat Architecture
Keith Hayes, Principal, Barker Rinker Seacat Architecture
Richard Murakami, Principal, AraiIJackson Architects and Planners
Richard Scott, Vice President, Water Technology
Jill Krantz, Principal, GreenPlay, LLC
For more information about this document, contad Barker Rinker Seacat Architecture at:
2300 15th Street, Suite 100, Denver, CO 80202
(303) 455-1366
-- -----....---- --~~ ---.--
LIST of TABLES
Table 1: Facility Admission Rates .......................................................................................................... 3
Table 2: Facility Admission Rates - Low Income Residents .............................................................. 3
Table 3: Facility Rental Rates .................... .................... ................... ..................................... .................. 4
Table 4: Projected Year One Community Center Operating Budget (Blended Average) ..............5
Table 5: Facility Component Support Matrix ..................................................................................... 18
Table 6: Parks, Recreation and Cultural Services Department Organizational Chart.................. 20
Table 7: Actual Emollments in Recreation and Cultural Services Operations Division Programs
........... .................................... .......................................... ................................ ....................... ............ 21
Table 8: Fees -Comparable Fitness and Aquatic Facilities (as of January 2006) ........................... 23
Table 9: Fees - Comparable Large Meeting Spaces (as of 2003) ....................................................... 24
Table 10: Current Recreation and Cultural Services Operations Division Pricing Guidelines... 30
Table 11: Facility and Program Access Based on Fees ...................................................................... 35
Table 12: Facility Admission Rates .... ............................ ...................................................................... 47
Table 13: Facility Admission Rates - Low Income Residents .......................................................... 47
Table 14: Facility Rental Rates ............. ....................... ....................... ...... ......................... ....... ............. 48
Table 15: Projected Year One Operating Budget (Blended Average) ............................................. 53
Table .16: Facility Component Support Matrix... ......................... ................................................. ....... ill
Table 17: National Recreation Participation in 2002: Top Ten Activities Ranked by Total
Participation. ............................ ................................... ............................ ..... ........ ........................... xiv
Table 18: National Recreation Participation of Women in Selected Sports: Comparison 2002 vs.
1997 " .:. ........................ ........................................................................... ............................................ xv
Table 19: Program Trend Values (Write-in Activities) ...................................................................xviii
Table 20: Top 20 Special Events ........... ..... .................. ...................... ....... ............................................ xix
Table 21: Rates of Participation in Leisure Activities: 1997........................................................... xxii
Table 22: Recreation Activities for Adults 55 and Older Based on Frequent Participation in 2002
..... .................................. ........... .............................. .......................... ................................................ xxv
Table 23: Meeting Spaces .Matrix ......................... ................... ................ ................... ....... ...... .......... xxxv
LIST of FIGURES
Figure 1: Population Breakdown.. ............................................. ....................... ..................................... 15
Figure 2: Population Comparisons ................................................................... ................................... 16
Figure 3: The Set of Marketing Activities..~......................................................................................... 28
Figure 4: Product Lifecycle...................................... .......................................... .................................... 29
Figure 5: Pricing Pyramid.................................. ............... ....................... ............ ...................... ............ 31
Figure 6: Organizational Chart............................................................... ...... ..... ........................ ........... 51
Figure 7: Residency within Federal Way .............................................................................................. v
Figure 8: Zip Code within Federal Way ................................................................................................ v
Figure 9: Number in Household....................................... ............ ............. ...... .......................... ............ vi
. Figure 10: Current Use of Indoor Facilities..........:......~........................................................................ vi
Figure 11: Satisfaction with Existing Indoor Facilities .~.................................................................... vii
Figure 12: Importance of Potential Facility Features ........................................................................ viii
Figure 13: Five Features Most Likely to Use......................................................................................... ix
Figure 14: Importance of Providing Facilities for Various Groups .......................................:........... x
Figure 15: Anticipated Usage................ ...... ................:. ........ ....................... ......... ..................... .... ........ xi
Figure 16: Daily and Pass Purchases..................................................................................................... xi
Figure 17:. Support for Partnerships and Sponsorships .................................................................... xii
Figure 18: MRPA/CMU Survey Trend Value - Increasing Participation (Fixed List) ...............xvii
Figure 19: MRPA/CMU Trend Value - Increasing and Decreasing Participation (Fixed List)
...................... ................ .......... ....................................... .............. ........ ............ ............ .................. ..xviii
------------------- - - ----------- --
TABLE of CONTENTS
1. EXECUTIVE SUMMA:R Y .. ................. ........... ....... ................... ........... .............................. ............. ....... 1
A. Purpose of Business Plan and Pro Forma Update.................................................................... 1
B. Project Overview............ .................................................. ....... ......... .............. ........... ............. ....... 1
C. Public Process and Staff Input. ........... .......................................................... .., ............................ 1
D. Market Analysis............. ............................ ...... ................ ........... ........................................... ....... 2
E. Facility Components....... ........................................... ............................................. ...................... 2
F. Facility Admission and Rental Rates........................................................... .................. ............. 2
G. Operational Budget Planning..;.............................................................................. ..................... 4
2. INTR 0 D U CTI ON...... ...... ....... ...... .................... ... ............. ................. .... ........ ............ .... .......... ............. 8
A. The Tasks....................................................... ...... ............. .... ..... ...............:................. .................... 8
B. Project Approach............ ................................................................... ...... .................... ..... ............. 8
C. Community Participation....................................................... ......... ...................... ...................... 8
3. BACK G ROUND INFO RMA TIO N ............ ...................................... ................................................ 10
A. The Overall Planning Context.................................................. ................................. ..... ..... ...... 10
4. MARKET ANALYSIS (TASK A) ......................................................................................................14
A. Community Profile/Demographic Study........... ............................... ....... .............................. 14
B. Community Center Support..................................................... ...... .................................. ......... 1.6
C. Review of Existing Department Organization and Relationship to a New
Community Center........ ......... ................. .,............................. ............................................ ........ 19
D. Alternative Providers of Recreation Services..........................................................................22
E. Comparable Fees............. .................................................................. .................................... ...... 23
5. FACILITY COMPONENTS (TASK B) ............................................................................................ 26
A. Related to Programmatic Goals and Objectives ..................................................................... 26
B. Related to Functional Goals and Objectives...... ...................................... ................................ 33
C. Related to Financial Goals and Objectives ..............................................................................34
D. Space and Program Components Options ..............................................................................36
6. OPERATIONAL BUDGET PLANNING (TASK C) .........;........................................................... 41
A. Parks, Recreation and Cultural Services Department Budget.............................................. 41
B. Recommendations for Financial Planning ..............................................................................41
C. Community Center Operating Budget .................,..................................................................42
APPENDIX A: FACILITY COMPONENTS SUPPORT MATRIX .........................................................1
APPENDIX B: FEDERAL WAY CITIZEN SURVEY RESULTS ......................................................... IV
, APPENDIX C: NATIONAL SPORTING GOODS ASSOCIATION SURVEY ...................~.........XIII
APPENDIX D: SURVEY OF MICHIGAN PARKS AND RECREATION DEPARTMENTS .....XVI
APPENDIX E: NATIONAL ENDOWMENT FOR THE ARTS...........................................................XX
APPENDIX F: TRENDS IN PARKS AND RECREATION ............................................................ XXIII
APPEND IX G: ALTERN A TIVE PROVIDERS ........................... ................................................... XXVIII
APPENDIX H: GENERAL OVERVIEW OF COMMUNITY CENTER POSITION
RES PONS IB ILITIES ..... ........... .......... ..... ...... ....... .......... ........... ........ .... ......... ............ .... ........ .............. XXXVII
APPENDIX.I: PROJECTED OPERATING BUDGET........................................................................... XL
APPEND IX J: ST AFFIN G PLAN ......................... ...................... ............... ... ........... ..... ........ ......~... ..........XLI
APPENDIX K: WASHINGTON STATE TAX ASSESSMENT ........................................................XLII
-- ---- - - ---------
-
CITY. OF FEDERAL WAY
COMMUNITY CENTER BUSINESS PLAN
YEAR ONE UPDATE
EXECUTIVE SUMMARY
1. EXECUTIVE SUMMARY
A. Purpose of Business Plan and Pro Forma Update
The original feasibility study and Business Plan for the Federal Way community center was
completed in 2003. As this project moved into the construction phase, and nears opening in
winter/spring 2007, this Business Plan has been updated to reflect more current information
as well as input from staff and City Council. Applicable research from the original 2003
Business Plan is incorporated as appropriate.
B. Project Overview
Incorporated in 1990, the City of Federal Way has grown from a community of 67,000 to
today's 83,800. The existing community center, acquired in 1993, was designated as a
temporary facility, and it has long outgrown its capacity. In late 2002, the city agreed to
assume the responsibility of operating the community pool built by King County in 1971.
The Kenneth Jones Pool lacks many desired functionalities and operated under deep
subsidy under King County. During the 2003 capital facility planning process, the City
Council enacted an additional 1 % utility tax to finance the building and operation of a new
community center with pool to replace the existing facilities.
GreenPlay, LLC, in partnership with Barker Rinker Seacat Architecture, and Arai/Jackson
Architects were selected as a team to perform facility design and planning. Under the
partnership, GreenPlay is responsible for the development of a business plan for the
proposed facility, including market demand analysis, facility programming, and operational
budget. To do so, Green Play researched the business plan related to building and
operating a commuility center in Federal Way. Critical steps in this process included
gathering public input, analyzing existing related planning efforts, conducting a market
analysis, identifying the facility components and estimated costs, and developing an
operational budget plan.
'c. Public Process and Staff Input
Understanding the needs of the citizens and providing an opportunity for public
discussions was integral to the planning and design process. Beginning in May 2003, input
was gathered through several focus groups, community meetings, and monthly Community
Center Advisory Committee meetings. The formats of these meetings included
prioritization activities, design Charrettes, and open houses.
During the planning process, Recreation Division staff also had the opportunity to
participate in several discussions with the project team. Additionalone-on-one input was
gathered from coordinators on numerous occasions as well. Several members of the
Recreation ~ivision staff also participated in the public meetings and attended both the
Advisory Committee and City Council meetings.
City Council, representing citizen views, was also highly involved in the process and
decision-making. Several study sessions were held to provide Council with background on
the process and project. Moreover, six members of the Council, the City Manager, and .
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 1
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Chairman of the Advisory Committee toured five community centers in Colorado to
develop a more thorough understanding of the project.
D. Market Analysis
Based on the market analysis, there is a need for an indoor community recreation facility
that serves a broad population, and offers a wide variety of activities. Virtually no facilities
with this make-up of program components exist within the immediate 10-mile service area
of Federal Way. While there are a limited number of private fitness clubs and meeting
venues within the service area, the Federal Way facility is designed to appeal to the broad
population as well as the event market with this facility performing as the "heart" of the
community.
The primary service area consists of the population within radii of 5-miles (186,675 persons)
and 10-miles (573,828 persons), which is adequate to support a community center with the
identified components. The secondary 20-mile radius service area for this type of facility
could extend to south Seattle including a population of 1,616,770.
As noted, indoor recreational programming through public, non-profit, and private entities
is currently limited in Federal Way, and the demand for the types of activities that could be
made available at a community center are growing.
E. Facility Components
A facility consisting of blended program components that match citizen desires, while also
balancing revenue-producing components, is essential to the success .of this community
center. The preliminary models developed included two program options - a 65,100 square
feet (s.f.) facility that is similar to the facilities in various Colorado communities, and a
larger 83,000 square feet facility that is believed to be more adequate to meet the
community's need in the next 10-15 years.
The proposed facility is comprised of building and support spaces, administration spaces;
classrooms for recreation activities and rentals; birthday party room; pre-school space;
climbing wall; gymnasiums; aquatics areas including both lap and leisure pools; locker
rooms; child care; community multi-purpose rooms that can be divided into smaller spaces;
and an outdoor space including a natural amphitheater.
The estimated construction cost, including site development and soft costs, for the 72,000 sJ.
facility is approximately $20.5 million. This updated business plan is based on this facility
size and programming mix.
F. Facility Admission and Rental Rates
The facility budget incorporates revenue from admissions, selected programs, and rentals.
In setting year one admission and rental rates, a detailed analysis of comparable facility fees;
general Council subsidy directives; facility mission and subsidy limitations; and operating
philosophy.
In refining the Business Plan, several key revisions to fees were made including
establishment of resident discount admission and rental fees, low income admission fees,
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
. Page 2
corporate admission fees, and City of Federal Way admission fees. The following tables
provide a summary of admission fees and rental rates. Facility admission rates include a
. .
resident discount rate on passes for people living within the 1 % utility tax area with non-
resident rates set approximately fifteen percent higher. Rates for Federal Way low income
residents are reduced 25% off the resident discount rate and will be available to those who
meet the Federal poverty standards and determined eligible for low income by a local
qualifying agency. Individuals employed with Federal Way businesses or the City of
Federal vyay are eligible to purchase passes at the resident discount rate regardless of their
residency.
Table 1: Facility Admission Rates
RESIDENT DISCOUNT NON-RESIDENT
Multi-Visit 3-Month 6-Month Annual 3-Month 6-Month Annual
Category Dally Fee (10) Fee Pass Pass Pass Pass Pass Pass
Tots (0 - 2 years) free free free free free free free free
Youth (3 -12 years) $3.50 $35.00 $62 $118 $225 $71 $136 $259
Teen (13 - 17 years) $4.50 $45.00 $74 $142 $270 $85 $163 $311
Adult (18 - 64 years) $7.00 $70.00 $124 $236 $450 $143 $271 $518
Senior (65 + years) $5.00 $50.00 $89 $170 $324 $102 $196 $373
Family nla nla $186 $354 $675 $214 $407 $776
Note: Admission fees do not include any required taxes
Note: Rates do not reflect any required taxes
Table 2: Facility Admission Rates - Low Income Residents
LOW INCOME RESIDENT
25% discount
3-Month 6-Month Annual
Category Pass Pass Pass
Tots (0 - 2 years) free free free
Youth (3 -12 years) $47 $89 $169
Teen (13 -17 years) $56 $107 $203
Adult (18 - 64 years) $93 $1n $338
Senior (65 + years) $67 $128 $243
Family $140 $266 $506
Note: Rates do not reflect any required taxes
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 3
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Table 3: Facility Rental Rates
Resident Non~Resident
Space Discount Fee Time Period
Community Rooma $375 $431 per hour (minimum 2 hr rental)
$1,300 $1,495 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
2/3 Community Room $250 $288 per hour (minimum 2hr rental)
$953 $1,096 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
1/3 Community Room $150 $173 per hour (minimum 2 hr rental)
$477 $548 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
Birthday Party Roomsb $100 $115 per hour
Class Room $125 $144 per hour
Senior Lounge $150 $173 per hour
Gym $150 $173 per hour
Kitchen $25 $29 per hour
Amphitheatre $150 $173 per hour
Leisure or Lap Lane Pool $150 $173 per hour
Entire Facility $3,500 $4,025 4 hr event/9 hr rental reservation
aCommunity room rental fee includes amphitheatre, set-up/tear down, staff supervision
bBirthday party room rental fee includes admission for 12 people
Assumptions:
* Specific rental fees will be determined prior to opening for
additional areas such as the kitchen, amphitheater, lap swim
lanes, AV equipment, etc.
* In addition to the rental fee, a damage deposit will be
required for return after rental and examination for
Note: Rates do not reflect any required taxes
G. Operational Budget Planning
Building and operating the proposed community center will dramatically change the nature
of the existing Parks, Recreation and Cultural Services Department (PRCS), and significantly
affect its staffing and budget. The business plan identified an increase of approximately
eight new full time positions, $1.87 million in annual expenditures, and $1.66 million in
additional annual revenues. In addition, operation of a community center of this nature will
bring the Department and City a higher level of public interaction and exposure.
A relatively high level of customer service is specified for this operation, which translates to
expenditures for staff, supplies, services, and capital replacement. This level of service is
advised to help ensure that not only are citizens interested in and excited about using the
facility, but that they return numerous times. These same guests will be advocates of the
Center supporting it with praise to friends, acquaintances, and elected officials. In the long
run, the quality of the guest experience is heavily impacted by :t;lot only the program
components, but also the atmosphere created by staff.
In developing the operational plan for the center, the goal of the Business Plan is for the new
community center to stay within the 1 % utility tax enacted for the purpose with no
additional burden on General Fund. Additionally, the City will look at the opportunity to
Gty of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 4
--
provide programs and services that would result in greater earned revenues and potentially
increase the divisions overall cost recovery. By increasing the cost recovery for the entire
Division and developing and operating the Center with an entrepreneurial approach, the
City could maximize the amount available for funding the capital costs of the facility.
With the fixed subsidy level, the goal for this facility is a sustainable program, operations,
maintenance, and capital replacement within the correspondmg budget. It is imperative to
maintain the City subsidy at a constant level adjusted yearly only by inflation; therefore, the
fee schedules for the center and programs will need to be adjusted annually.
As the following table indicates, the addition of the facility operational budget into the
current Recreation and Cultural Services budget will require the additional subsidy of
approximately $328,000 which includes major capital reserve funding of $120,000. This
budget reflects a blended average calculated in 2006 dollars of approximately the first three
to four years of operation with moderate estimates of both revenue and expenditures. It is
anticipated that revenue during the near-term operating years may exceed these projections.
Table 4: Projected Year One Community Center-Operating Budget (Blended Average)
Personnel Services $1,211,080
Supplies $138,254
Services $497,710
Minor Capital $22,000
Total Expenditures $1,869,043
, "~;;:i~~;'~"l<';i<"K~~~'N~r~_iilr .
'~"1~,~~~J;fi~~~if- - !': _:~ ~'.~t}~-..~. ~--: .~il~'..:"~'~~-~- ~~:-; lI"P.
Note: It is recommended that annual revenue exceeding the allocated subsidy be placed in an
account for funding future capital replacement
It is critical to note that this budget is for facility operations only, and does not include
existing programs or new activities that might be offered by Recreation and Cultural
Services. Furthermore, this budget consists of a blended average calculated in 2006 dollars
of approximately the first three to four years of operation with moderate estimates of both
revenue and expenditures. It is anticipated that revenue during the near-term operating
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 5
----------
years may exceed these projections. It is recommended that annual revenue exceeding the
allocated subsidy level ($319,000 in 2006) be placed in a reserve account for funding future
capital replacement needs. Additionally, this operating budget does not include
maintenance of exterior spaces surrounding the facility.
The organizational chart, Figure 6, provides an overview of the facility staffing plan. New
benefited positions include the Community Center Supervisor, Fitness/ Athletics
Coordinator, Facility Services Coordinator, Head Lifeguard, two Office Tech lIs, two part-
time Building Supervisors, and two Custodians. The management and operations
responsibilities of several existing full-time staff will be modified to reflect new and/ or
additional roles at the center. A number of part-time, non-benefited positions have also
been added or expanded including Lifeguards, WSI Swim Instructors, Fitness Instructors,
Clerks, Child Care Attendants, and Custodians. Fitness Trainers will be contracted through
the City, and will provide fitness orientations and personal training by appointment.
Upon review of the staffing plan and completion of a job study of the new positions by the
City of Federal Way Human Resources Department, salary expenditure adjustments may be
needed. If significant changes to staffing expenditures are required, the operating budget
will need to be reviewed and possibly modified to accommodate the revisions.
It is also recommended that a staffing analysis be completed after the first twelve to 18
months of operation in order to adapt to the unique community needs of Federal Way.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 6
CITY OF FEDERAL WAY
COMMUNITY CENTER BUSINESS PLAN
INTRODUCTION
THE TASK
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 7
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2. INTRODUCTION
The City of Federal Way is the 7th largest community in Washington, incorporated in February
1990, and covers 21.5 square miles.
Barker Rinker Seacat Architecture in conjunction with Arai/Jackson Architects and Planners,
Water Technology and GreenPlay, LLC, developed the CommunihJ Center Design and Plan.
Additional documents and materials regarding the site selection, planning, design, project
mission, were provided by the architect team at various stages of the project.
The work contained in this updated Business Plan focuses on the following three tasks
developed in concurrence with the architectural ahalysis and design related to the facility
program components and projected construction costs.
A. The Tasks
Task A: Market and Demand Analysis
. Provide a Market and Demand Analysis based on stakeholder interviews,
community meetings, internet survey, inventory of alternative providers, and
comparisons with similar communities.
Task B: Facility Components
. Provide an overview of the program components for the two key facility options.
Task C: Operational Budget Planning
. Based on the market and demand analysis, facility program components, various
comparable models, and operating assumptions specific to Federal Way, develop a
detailed year one operating budget with projections for future revenue and
expenditures.
B. Project Approach
GreenPlay consultants reviewed existing information related to the City and the Parks,
Recreation and Cultural Services Department. The process included meeting with Jennifer
Schroder, Parks, Recreation and Cultural Services Director, Betty Sanders, Park Planning
and Development Coordinator, Mary Faber, Recreation and Cultural Services
Superintendent, other Federal Way Recreation and Cultural Services Division staff, and
touring the City facilities including the Dumas Bay Centre, Klahanee Lake Community
Center, and various similar facilities in nearby communities.
C. Community Participation
Community input, analyzed in creating the framework for this report, consisted of the
following elements:
. Focus groups,
. Community meetings,
. Design Charrette,
. Informal citizen survey administered on the City's web site,
. Staff discussions, and
. Advisory Group meetings.
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan.
Page 8
_______n__
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CITY OF FEDERAL WAY
COMMUNITY CENTER FEASIBILITY
BACKGROUND INFORMATION
WHY A COMMUNITY CENTER?
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 9
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3. BACKGROUND INFORMATION
A. The Overall Planning Context
Developing an understanding of community needs and desires was accomplished through
the previously described public processes. Various existing plamling documents were
reviewed in developing this feasibility study, and summarized below are the significant
points learned through these planning efforts.
1. City of Federal Way Vision and Mission
Planning and designing a community center aligns with the current City vision and
mission.
Vision: Federal Way is a safe, attractive community known for its cultural diversity,
vibrant parks and strong neighborhoods and business centers.
Mission: The City of Federal Way is responsive, innovative and fiscally responsible in
delivering quality services, promoting economic development, improving infrastructure
and managing growth.
2. Parks, Recreation and Cultural Services (PRCS) Department Mission
The Departmental vision and goals provide a foundation for understanding where
efforts should be concentrated, and relate to the development of a community center.
The Mission of tire Parks, Recreation and Cultural Services Department is to
build a better communihj through the provision and ste1.l1ardship of parks, and
programs that enrich tIre lives of our citizens.
3. Parks, Recreation and Cultural Services (PRCS) Department Goals
The goals expressed in the Parks, Recreation and Open Space Comprehensive Plan (2000),
guide and facilitate the implementation of the Department Mission.
. Operate the Parks, Recreation and Cultural Services Department in a fiscally
responsible and creative manner.
. Protect and enhance parks, recreation sites, and public green spaces.
. Provide well-designed, developed, and maintained parks and recreation facilities
that offer leisure opportunities for citizens of all ages and interests.
. Encourage citizen involvement in the park and recreation planning process.
. Promote the philosophy that investing in the city's unique and diverse
recreational opportunities and natural resources will realize outstanding returns
for the quality and prosperity of urban life.
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
Page 10
4. Parks, Recreation and Cultural Services (PRCS) Department Overview
PRCS strives to:
. Provide cost-effective quality recreation and cultural programs and services to
meet the needs of all ages, interests and special needs;'
. Provide a high quality of maintenance for all park areas and facilities;
. Plan and implement ongoing acquisition and development of parks to meet a
service level goal of 10.9 acres/1,OOO population;
. Promote ongoing public involvement through commissions, volunteers, public
hearings and surveys; and
. Manage the maintenance and operation of the City Hall and Municipal Court
facilities.
The Parks, Recreation and Cultural Services Department consist of three divisions:
Administration, Maintenance Operations, and Recreation and Cultural Services, which -
also administers the Dumas Bay Centre (an enterprise operation), and the Knutzen
FaIrtily Theatre.
5. Federal Way Comprehensive Plan 2002
In updating the Comprehensive Plan, the City identified facilities to help deliver services
more efficiently and adjust to the changing demographics of Federal Way. Projected
needs were also identified including a senior center and community center slated for
2006.
A "larger, multi-purpose facility" would better meet the needs of the community and
accommodate increased participation in recreational programs. Furthermore, the plan
identified the benefits of such a center as "attracting a large customer base, and
projecting community pride and quality of life images that distinguish them from
surrounding communities." Additional rationalization for a new facility relate to the
limited parking and facility size of Klahanee which" restrain the nature and type of uses
possible."
Within the Comprehensive Plan, the need to increase the City's" focus on providing
facilities and services geared to the needs and interests" of the aging "baby boomer"
population was recognized. Rather than renovating the existing Klahanee facility,
interest was expressed in developing a "larger, more accessible senior center that could
be developed as part of a future community center or other public facility($)."
6. Parks, Recreation and Open Space Comprehensive Plan 2000
Further support for a new community/recreation center was expressed by respondents
to the 1999 Parks and Recreation Survey that was conducted as part of the
comprehensive planning process.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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The survey, conducted in 1999 as part of the Comprehensive Plan, indicated that a new
community / recreation center was the most important facility or recreation program
needed) The Comprehensive Plan analysis also indicated a shortage of gym space in
Federal Way. Based on the recommended National Parks and Recreation Association
(NRP A) standard, three additional gyms were needed in 2000, and 24 additional gyms
by 2010.2
.
1 Comprehensive Parks, Recreation and Open Space Plan, Cih} of Federal Way, RW. Thorpe & Associates, Inc., &
Jon Jainga, Parks Planning and Development Manger, 2000, p. IV - 2.
2 Ibid. Page IV - 14.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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.CITY OF FEDERAL WAY
COMMUNITY CENTER FEASIBILITY
MARKET ANALYSIS
UNDERSTANDING OUR NEEDS
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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4. MARKET ANALYSIS (TASK A)
A. Community Profile/Demographic Study
1. Service Area and Population
The primary service area for a community center in Federal Way encompasses the entire
community of approximately 83,500, with 186,000 people living within a 5 mile radius or
approximately 10 to 15 minutes travel time. The Citr} of Federal Way Market Analysis and
Growth Allocation (2000) indicated that the community is expected to grow by about
20,000 people between 2000 and 2020, with the commercial sector increasing by
approximately 8,200 jobs.3 The 2010 population is projected to reach 93,431, and by 2020
it will reach 108,547 (assuming no major annexations during this time period).
The extended primary service area consists of the population within a radius of 10-miles
(573,828 persons), which is adequate to support community center with the identified
components. The secondary service area for this type of facility could extend to a 15 and
20-mile radius which includes populations of 1,616,770.
2. Population, Age Ranges, Family Infonnation
a. Age Distribution
In order to separate the population into age-sensitive user groups, and retain the
ability to identify future age-sensitive trends, the following age categories are
utilized based on the 2000 U.s. Census (see figure below).
. Under 5 years (7.8%) - This group represents users of preschool and tot
. recreation programs and facilities. These individuals make up the future
users of youth recreation programs.
. 5 to 14 years (16.1%)- This group represents current youth program
participants.
. 15 to 24 years (14.2 %) - This group represents teen/young adult program
participants moving out of the youth recreation programs and into adult
programs.
. 25 years to 34 years (15.9%) - This group represents involvement in adult
recreation programming with characteristics of beginning long-term
relationships and establishing families.
. 35 to 54 years (30.7%) - This group represents users of a wide range of adult
programming and park facilities. Their characteristics extend from having
children using preschool and youth programs to becoming empty nesters.
. 55 years plus (15.3%) - This group represents users of older adult
programming exhibiting the characteristics of approaching retirement or
already retired and typically enjoying grandchildren. This group generally
3 City of Federal Way Market Analysis and Growth Allocation, ECO Northwest, July 2000, page 2-7.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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also ranges from very healthy, active seniors to more physically inactive
seniors.
Figure 1: Population Breakdown
7.8%
. Under 5 years
.5 to 14 years
015 to 24 years
825 to 34 years
.35 to 54 years
. 55 years plus
15.9%
Source: 2000 U.S. Census
3. Gender
The population consists of 49.2% male and 50.8% female accordjng to the 2000 U.S.
Census.
4. Ethnicity
The 2000 U.S. Census data indicated the majority of the population in Federal. Way is
white (66.1 %). Persons of Asian descent make up 12.2% of the population while 7.7% is
African American, 7.6% Hispanic or Latino, 1.0% is Hawaiian or Other Pacific Islander,
0.8% is American Indian and Alaska Native, 0.2% some other race, and 4.4% are ~o or
more races.
5. Household Income
Median household income in 1999 (2000 U.S. Census) was $49,278 with the largest share
of households (24.1 %) earning $50,000 to $74,999. However, 10.0% earn $1.4,999 or less,
10.6% earn $15,000 to $24,999, 12.0% earn $25,000 to $34,999, and 18.2% earn $35,000 to
$49,999. The remaining population earns more than $75,000.
6. Population Comparisons
The population of Federal Way is generally similar to both the state of Washington and
United States with slightly higher percentages of under 5 years, 5 to 14 years, 15 to 24
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
PagelS
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years, 25 to 34 years, and 35 to 54 years (2000 U.S. Census). In the over 55 category, the
Federal Way population is approximately four to six percent lower than the state and
national averages.
Figure 2: Population Comparisons
35%
30%
25%
20% . Federal Way
15%
. Washington
10%
5% o National Average
0%
Under 5 5 to 14 15 to 24 25 to 34 35 to 54 55 years
years years years years years plus
Age Category
Source: 2000 U.S. Census
B. Community Center Support
1. Federal Way Community Survey
During May 2003, the City conducted an informal citizen survey to obtain input
regarding the community center. Immediately upon reaching the City website
(www.cityoffederalway.com) a pop-up window appeared giving citizens the
opportunity to link to the survey. During the course of several weeks, 371 people
responded to the survey.
The following summary of the relevant survey findings indicate public support for this
project and its various components:
. Almost 75% of respondents indicated they currently use indoor recreation
facilities.
. Private fitness dubs, King County Aquatic Center, Dumas Bay Centre, Kenneth
Jones Pool, churches, the Center at Norpoint, Klahanee Lake Community/Senior
Center, and Federal Way Boys and Girls Club meet some of the needs for indoor
recreation facilities, but urunet needs were identified by respondents.
. Fitness space was considered very important by the largest share of respondents
followed by gymnasium. Fitness space was also one of the top three features
respondents were most likely to use.
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. Support for both the leisure and lap pools was very high.
. Key features identified as not important included the rock climbing wall and
diving pool.
· . Respondents indicated they were most likely to use the leisure pool, lap pool,
fitness space (cardiovascular and weight equipment), and walk/jog track.
. Over 70% of respondents said they were likely to use the facility one to. three
times per week.
2. Public Process
The table below summarizes the support for the various program amenities identified
through the survey, design Charrette, arid discussions with staff conducted as part of
this planning process.
a. Survey Ratings
For the survey, the first rating is for the "importance of features" and the second is
for the "five features most likely to use."
Importance of Features
High "very important" greater than 50%
Medium "very important" approximately 33% - 49%
Low "very important" lower than 33%
Five Features Most Likely to Use
High greater than 100 r~sponses
Medium between 50 - 87 responses
Low below 50 responses
NOTE: Leisure and lap pool questions were combined in reporting support
b. Charrette Ratings
High, medium, or low ratings were assigned to the various facility components
based on the following scale:
High four or more groups included it as a feature
Medium two or three groups included it as a feature
Low one or no groups included it as a feature
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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Table 5: Facility Component Support Matrix
FACILITY COMPONENT SUR V EY DESIGN ST A FF
CHARRETTE
Leisure pool with play features, water slides, warm water, zero- High/High High High
depth entry for exercise, classes, therapeutic swimming, etc
Lap pool for learn to swim classes, water aerobics, competitive High/High High High
swim and practice
Spa with warm water Low /Med n/a Med
Diving pool for competitive diving and practice Low/Low n/a High
Fitness space: cardiovascular & weight equipment High/High Low High
Active multi:..purpose space: aerobics, cycling,etc High/Med High High
Passive multi-purpose space: dance, yoga etc. High/Med n/a High
Drop-in child care for parents while they use facility Med/Low Low High
Indoor track: walking/jogging Med/High n/a Low
Gymnasium: basketball, volleyball, pickleball, etc. High/High High High
Gymnasium: gymnastics Low fLow n/a Low
Large community space: receptions, dances, events High/Med High High
Classrooms: arts, crafts, birthday parties, meetings Med/High High High
Senior space: computers, reading, socializing, lunches Med/Low Low High'
Indoor play area: for young children Med/Low n/a Low
Teen area Med/Med n/a Low
Game area: with pool table, TV, etc. Low/Low High Med
Rock climbing wall Low/Low Med Low
3. Other Data Sources
Various data sources indirectly support construction of a community center. The
National Sporting Goods Association survey on sports participation revealed that
several activities that could be held at a community center are very popular or growing
in popularity. These include exercise walking, swimming, billiards/pool, aerobic
exercise, martial arts, running/jogging, and exercising with equipment. Additional
details of the survey findings are located in Appendix C.
Further support for indoor programs was identified through a recreational program
survey conducted by the Michigan Recreation and Park Association and the Department
of Recreation, Parks and Leisure Services Administration of Central Michigan
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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University. A summary of those activities pertinent to programming at a community'
center are highlighted below with additional detail in Appendix D.
. Daycare, before and after school programs, summer day camp, specialized
camps,
. Special events such as daddy/daughter and mother/son dances, holiday
programs, and
. Sports skills challenge events.
The nationwide SurvetJ of Public Participation in the Arts (SPPA), sponsored by the
Research Division of the National Endowment for the Arts in 1997, also provides insight
relative to potential program offerings at a community center (see Appendix E for full
review).
. Weaving
. Drawing or painting
. Creating pottery
. Creating photographs
. Creative writing
. Art
. Dance
A discussion of various national recreation trends is included in Appendix F, and
provides further insight into how a community center like the one being discussed in
Federal Way can be utilized.
C. Review of Existing Department Organization and Relationship to a New Community
Center
1. Existing Staffing Levels
As illustrated in the organizational chart below, as of 2003-2004 the Parks, Recreation
and Cultural services Department consists of 30.4 full.:.time equivalents (FTEs), with 13.1
FTEs in the Recreation and Cultural Services Operations Division, including 3 for the
newly assumed Kenneth Jones Pool operation.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 19
Table 6: Parks, Recreation and Cultural Services Department Organizational Chart
...PARKSkSCR~Al'lb,N.AHrlc,iJlt:lJ~ ..
. .':SERVic~s; ".,.
D6nna.I-\~~~()ni
..,'.~,;:~:~' .,;.....,....
De : artrilentTpfai3C)';2FTE: .
. Council Committee/Commission Support
. Department Direction
. Implement Parks, Recreation & Open Space
Comprehensive Plan
. Intradepartmental Coordination
. Regional Issues and Involvement
. New Community Center Project Management
. MAINTENAN.CE~,OPE~TI9NS 'DE~~RT~~NT'~UP~ORT ~:'<, .....RECREATlON&.ClJLTU~LSERVICES. '.
. .. 'DIVISION . DIVISION
. ."..", ".
..:.Ad~i~~i1;f~~~~~tantJl . .:.. . .. .
.. . . .Steve.',kerd,' ... .'M~iY~at>er
.'.parl<s~F~cilitiesManager' . . -," .:.:,..... ".,."". .Si,ip.~ij(ltel'ldent .
.. ...
.~S.FTE' ;.:,";,;.." :'"'-:':c'.: ......- ,"
". ", :.... . .
. '" . . '. ; .
. Admh1i$tration:2;O FIE .. . Adm\nistration:2,S FTE .
. . .
. Director Support. Special Projects . Director Support . Director Support, Special Projects.
. Parks Commission . . Department Support . Arts Commission
. Division Administration . Council Committee Support . Youth Commission
. Budget Development & . Commission Support . Division Administration
Administration . Customer Service . Budget Development & Administration
. Park Maintenance & Operations . New Community Center Planning &
Mana ement
PARK MAINTENANCE PROPERTY SERVICES DUMAS BAY & ,KNUTZEN
FAMIL YltlEATRE
. . DIVIsiON .
.. .
7.8HE 4,5FTE. 1.0 FiE .6;SFTE. . 3,5 F.TE
. Athletic Field Maintenance Park Facility Maint: . New Community Center . Community Center . Conference & Retreat
. Grounds Maintenance . Contract Management & Project. Operations Rentals
. Open Space & Trails Administration . Contract Administration . Kenneth Jones Pool . Business Rentals
. Park Renovation . Urban Forestry . Comprehensive & Operations . Theatre Rentals
. Recreation & Community . Special Projects Master Plans . Community Events & . Cultural Arts Programs
Event Support . Volunteer Programs . Acquisition Arts . Facility Management
. Play Structures . Turf Program . Developer Plan Review . Community Recreation . Grounds Maintenance
. Neighborhood Parks . Facility Maintenance . Grant Writing . AdultIYouth Athletics . Contract Administration
. Community Parks . Landscape Architecture . Senior Services . Marketing & Promotions
. Contract Administration Build & Furnishing: Services . Recreation Inc.
. Volunteer Programs . Maintain City Offices . Master Planning . Red. White & Blues
. Concession Contracts . Property Maintenance . Park Design/ Renovation Festival
. Celebration Park Management . Project Management . Health & Fitness
. Facilities Security . Public Art Management
. Contract Administration
. Marketin & Promotions
City of Federal Way Parks, Recreation and Cultural Servites Deparbnent Community Center Business Plan
Page 20
2. Resources and Areas of Responsibility
The Parks, Recreation and Cultural Services actual budg~t for 2005 was $4,802,585 and
adjusted 2006 budget is $5,006,700.
Parks Maintenance, within Maintenance Operations, is responsible for athletic field
maintenance, ground maintenance, open space, trails, park upgrades, recreation and
community events/program support, signs, play areas, neighborhood and community
parks, tournament facility maintenance, trail maintenance, and facility maintenance.
The park system consists of 981 acres including 23 developed parks, 17 undeveloped
open spaces, five special use areas, and two trails systems that the Park Maintenance
Division maintains. In addition, Park Maintenance is responsible for the maintenance
and operation of the City Hall, Steel Lake Annex, Steel Lake Recreation Office, Steel
Lake Maintenance Facility building and grounds, and operations and maintenance of
the fleet of vehicles, mowers, large and small equipment.
The Recreation and Cultural Services Division provides programs, services and special
events that provide activities that foster community spirit, build ~dividual se1f-
. confidence, and enhance the quality of life. With an adopted expenditure division
budget of $2,223,490 in 2005, and $2,352,579 in 2006 (including D~as Bay Centre and
Knutzen Family, excluding one-time expenditures), the Recreation and Cultural Services
Division offers a variety of recreation programs in the following areas:
. Community Events and Arts,
. Arts Commission,
. Community Recreation,
. Adult and Youth Athletics,
. Senior Services,
. Recreation Inc., (programs for individuals with disabilities)
. Community Center
. Youth Commission,
. Kenneth Jones Memorial Pool,
. Health and Fitness, and
. Steel Lake Beach Lifeguards.
The Dumas Bay and Knutzen Family Theatre Division is responsible for:
. Conference and retreat rentals,
. Theatre rentals,
. Theatre programs and classes
As the following table indicates~ participation levels in programs for years 2000 through
2006 has increased.
Table 7: Actual Enrollments in Recreation and Cultural Services Operations Division Programs
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
Page 21
2006 3,502 4,650 3,621 11,773
2005 3,622 4,629 3,623 3,238 15,112
2004 3,280 4,288 4,269 3,782 15,619
2003 2,816 3,822 3,918 3,318 13,874
2002 1,975 4,321 3,517 2,556 12,369
2001 2,003 4,047 3,789 3,006 12,845
2000 1,238 1,752 2,034 2,316 7,340
Recreation and Cultural Senlices Operations Division Data - Class Reports
Note: Figures do not include facility rentals, community events, and drop-in programs
D. Alternative Providers of Recreation Services
A variety of alternative, complementary recreation services providers exist in Federal Way
and the following section provides a general overview of those agencies with additional
detail in Appendix G. This information is relevant in defining the facility program
components of the new community center as it provides awareness of the alternative
providers and their distinct differences, insight regarding the market opportunities in the
area, how this new facility could provide services in an underserved market, and how
partnerships and open communication with various agencies could help limit duplication of
services.
. Generally, community centers appeal to a market somewhat different than those
interested in private health clubs. The Federal Way Community Center will
accommodate the needs of the youngest child through teens, adults, and seniors.
. The program components recommended for the Federal Way facility are unique in
two key ways:
. Several are not available anywhere else in the community, and
. Available in one facility, these program components offer the opporturiity to
serve various target markets within the same facility.
. The Oty of Federal Way, YMCA, and Boys and Girls Oub should make a proactive
effort to provide complementary facilities and programs limiting duplication.
. Synergy based on the opening of a new facility, expanded program offerings, and
collaborative efforts can be beneficial to all providers as interest grows an!i people
gravitate to the type of facility and programs that best suit their recreational needs
and schedules.
. The National Recreation and Park Association recommended Level of Service (LOS)
for swimming pools is one per 20,000 people. With a population exceeding 80,000,
the standard suggests that Federal Way can support another pool in addition to the
King County Aquatic Center and Wild Waves outdoor water park.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 22
E. Comparable Fees
I Understanding market rates at similar facilities will provide an overview of the general
pricing options for the City. The following tables detail fees from fitness and aquatic centers
as well as similar meeting spaces in the area.
Table 8: Fees - Comparable Fitness and Aquatic Facilities (as of January 2006)
$3.00 $3.00
$5.00 $3.50
$12.00 $10.00
nla nla nla ,
$360 $2.00 $7.00 $5.00
nla $3.00 $5.00 $3.00
nla nla $12.00 nla
nla nla $10.00 nla
nla nla nla nla
$85 nla $34.99 $34.99 nla
1Kenneth Jones - Pass price reflects 6 month period; daily is for recreational swimming
2King County - Annual pass; daily passes for lap swim
3Auburn YMCA - Annual pass; senior fee is for a senior couple; youth fee is for 14 to 20 years; a
capital joining fee is charged above the annual pass fee
4Mel Korum YMCA - Annual pass; adult fee is for 15 year & older; an additional capital joining fee is
charged above the annual pass fee
~orpoint - Annual pass; youth fee is for 13 & younger: family fee includes 2 adult members; an
additional initiation fee is charged above the annual pass fee
6Tukwila - Resident rates for gym. fitness & pool for 3-months are listed, racquetball is a
different fee: open gym time is extremely limited
7Sally's - Annual pass (monthly payments): family of two; initiation fee depends upon various
promotion deals available
824 Hour Fitness - Additional family members @ $20 to $25 per month; additional enrollment and
processing fees are charged above the monthly fee
9Curves - No initiation fee; monthly fee is $39/month; no senior discounts; youth under 18
years must live in an adult household & are case-by-case
lOWild Waves - Annual pass is for the 3-month summer season
<;:ity of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 23
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Table 9: Fees - Comparable Large Meeting Spaces (as of 2003)
. Entire Building- $100 per hour minimum
5 hours for 189 people
. Meeting Rooms - $12.50 per hour for 40
people
. AddiHonal fees for commercial kitchen,
tableware, etc.
Best Western Fife Hotel & Up to 1,100 . $1,500 for 300 people (discount upon
Conference Center F&B order
Best Western Federal Wa 6-300 $125 - $600/da
Courtyard by Marriott 4-150 . Larger ballroom - $1,200 for all 3
sections, $300 for smaller sections for 2 to 4
hours, seats 400 theater, 180 banquet
(rounds)
. Smaller banquet - $600 for all 4 sections,
$150 for smaller sections for 2 to 4 hours,
seats 96 ban uet st Ie
Dumas Bay Centre, City of 98 . Business rentals: $360 for 9 hours, $60
Federal Way per hour (does not include set-up/tear-down,
and rental time must include these plus time
to decorate)
. Weddin s: $990 for 6 hours
LaQuinta Inn and Suites 5 - 250 $1,200 discount u on F&B order
Centre at Norpoint 250 . Cascade Hall- $150 per hour minimum 4
hours (plus $150 cleaning fee), seats 250
banquet style
. Meeting Rooms - $30 per hour (plus $45
cleaning fee) seats 25
. Gym - $70 per hour plus $150 cleaning
fee
. Entire Building - $445 per hour plus $525
cleanin fee
Tukwila Community Center 199 . Full Banquet - $650 for 10 hours, seats
199 banquet style
. Gymnasium - $1,600 for 10 hours (non-
athletic)
. Gymnasium - $400 (athletic)
. Meeting Room - $275 for 5 hours, seats
36 classroom style
. Rates for peak periods, residents receive
a discount
Twin Lakes Golf & Country 200 - 250 $7 per person plus tax. Catering additional.
Club
Weyerhaeuser King County 99 - 396 Banquet - $1,292 all day, seats 320 banquet
A uatic Center st Ie
Source: Federal Way Chamber of Commerce, Direct Contact with Organizations, Various Web Sites, Rental Brochures
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 24
CITY OF FEDERAL WAY
COMMUNITY CENTER FEASIBILITY
FACILITY COMPONENTS
WHAT Is BEST FOR US?
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Page 25
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5. F ACIUTY COMPONENTS (Task B)
A. Related to Programmatic Goals and Objectives
.
1. Space
Service should be provided to all ages. The new facility should provide the space to
enhance existing Parks, Recreation and Cultural Services programs, and allow for the
expansion of the programs, particularly health and fitness. Gymnasium space will
provide programming opportunities including drop-in activities, youth gymnastics,
athletic leagues, skills challenges, and community events.
As previously noted, existing programs at the Kenneth Jones Pool and Klahanee Lake
Community Center will be re-Iocated to the center. In determining re-Iocation needs for
other programs, it will be essential to understand the target market, reasons for success
at the current "remote" location, benefits, and drawbacks of re-Iocating the program, as
well as numerous other variables.
Additionally, it is understood that staff currently located at Klahanee Lake Community .
Center, and Kenneth Jones Pool as well as new facility staff will work out of the new
community center.
2. Facility Mission
Developing a mission statement for the community center provides a foundation for
developing the facility components, service philosophy, and business plan including
revenue and expenditure projections. The following mission statement was adopted by
City Council on October 17, 2005:
The Federal Way CommunihJ Center will foster recreation, health and
enrichment opportunities that are inviting for all ages, abilities, and cultures.
3. Service Philosophy Components
In developing the facility service philosophy, several elements need to be addressed,
and were developed based on preliminary discussions with City Council, Advisory
Committee, citizens, project team, and staff. The following philosophical underpinnings
are put forth and detailed further in the material below:
. Target market
. Customer service philosophy
. Service philosophy
. PRCS marketing effort
. Pricing
. Transfer of existing programs
. Drop-in versus program usage
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
Page 26
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-----------
. Subsidy level
a. Target Market
Jhe primary target market is Federal Way citizens in general with a particular focus
on families and seniors, as well as those hosting or facilitating meetings or
community events. Secondary target markets include the adult population
interested in health and wellness, as well as school district swim teams and local
swim clubs. Another potentially significant market includes amateur athletes from
the region and state of Washington.
b. Customer Service Philosophy
Guest expectations will be met and exceeded by responsive staff that
characteristically operate as community ambassadors and are available to
proactively assist guests.
c. Service Philosophy
The statements below depict the service philosophy as understood at this
preliminary stage of facility planning and design.
The new communihj center will be a welcoming and friendly place,
designed to serve tIre local communihj while creating the feeling that it
belongs to the communihj. It will be a gathering place for families and
people of all ages, with communihj wing accommodating senior activities
as well as broad spectrum of other program and communihj uses. It
includes shared space for physical activity including tIre swimming pool
and fitness areas. TIre communihj room and classroom(s) will fill the
need for social and educational activities. Programmed activities will be
scheduled throughout, but one could expect to be able to drop iri to swim,
play basketball or volleyball, or use tIre weight room at a variehj of times
during the day.
The program will be dynamic, yet traditional, focusing on the basic
program rather than specialized regional amenities. Quality customer
service will be the norm, with staff exceeding guest expectations by
knowing people's names, proactively offering assistance, and creating a
responsive environment.
d. PRCS Marketing Effort
When guests purchase "use" of this community center, they are actually purchasing
an experience which is essentially a bundle of benefits that is created by PRCS. For a
facility of this type to be successful in both the short and long-term, it is imperative
that PRCS operate with a "services marketing orientation" which focuses on the
needs and desires of its target markets as previously discussed, and illustrated in the
diagram below.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 'Z7
Figure 3: The Set of Marketing Activities
.M~::;~~~=~~'l~ltl~~i
Envirollmental"Anaiysis
AGENc.y;~!1~\1;W~~
,.-..,'
1'I"1'l~'-_.~~~T:"':"'",~!":>,:,
SELECTION OF ~l ...........""""",...~~. ........."'-...
.a
TARGET MARKETS & ~ MARKETING
ALLOCATION OF OBJECTIVES
RESOURCES J.
MARKETING MIX
Product ~
Distribution
,:l
Price
Promotion ~
~~~~.. """~'.7".~~,~'~~r>'r'.~'=~.'l~"",,,,~-:r~~'-'..
IMPLEMENTATION IN THE
DYNAMIC ENVIRONMENT
I ,~~-- ;;~~UA;;~~~."'~"~
Particularly in the first years of operation, it is anticipated that the center will be a
unique attraction with extensive appeal to people living and/ or working in Federal
Way as well as the broader regional population. However, it is essential that the
overall operation from this initial planning stage to the construction, actual grand
opening and ongoing operation, focus on citizens and their needs and desires, guest
satisfaction, and efficiencies. Much like any product or service, the center and its
amenities have a lifecycle as exhibited in figure below. Consistent performance-
monitor~g market research coupled with development and implementation of
marketing information systems and database systems will be critical to management
decision-making. .
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 28
Figure 4: Product Lifecycle
Sales
& i
Prolit I
Level !
!
i
0 i ! ~
I i Time
;
.1 i ;
i ,i 1 i
1 ' I i
. ,I
.!Inlrodudion! i Maturity' ! DedIne
: ;. l
D.eltJIIQPm~1 i Growih i ~
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e. Pricing
In 1995 the city conducted a recreation cost recovery analysis. In doing the analysis,
the city developed a policy for the Recreation and Cultural Services Operations
Division to achieve a recovery rate of 45 % by 1999. In 1999,. due to the budget
restraints General Fund subsidy for all of the Recreation and Cultural Services
Department programs were capp'ed in the amount of $2,000,000/ year adjusted by
inflation. Therefore, the limited general fund subsidy drives the recovery rate.
The Recreation and Cultural Services (RCS) program revenues are predominantly
derived from user fees, with minor grants, sponsorships, or donations. Developing
program fees takes into <;onsideration market demand, comparative pricing, direct
and indirect program costs, and overall operation costs. The following definitions of
direct and indirect costs provide insight into the pricing guidelines utilized by the
Department.
. Direct costs: includes all the specific, identifiable expenses associated with
providing a service.
A few examples of direct costs include wages and benefits, instructors, rental
of facility and equipment directly related to the service, and purchased
equipment and supplies.
. Indirect costs: encompasses program support such as customer service, class
registration, division overhead including the administrative costs of RCS,
facility maintenance, utilities, and allocated internal service cost for data,
phone, insurance, vehicles, postage and copying etc. Currently no overhead
for PRCS Department administration or general city administration is
assessed to any recreation programs.
City of Federal Way Parks, Recreation and Cultural Services Deparlment Community Center Business Plan
Page 29
Chairman of the Advisory Committee toured five community centers in Colorado to
develop a more thorough understanding of the project.
. D. Market Analysis
Based on the market analysis, there is a need for an indoor community recreati~m" facility
that serves a broad population, and offers a wide variety of activities. Vir Wally no facilities
with this make.,up of program components exist within the immedi~telO-mil~ s~rvice area
: of Federal Way; While there are a limited number of private fitness cl~bSartd~~eting
venues within tlte service area, the Federal Way facility is designed to appeal to'the broad
population as well as the event market with this facility performing as the "heart" of the.
community.
The primary service area consists of the population within radii of 5-miles (186,675 persons)
and 10-miles (573,828 persons), which is adequate to support a community center with the
identified components. The secondary 20-mile radius serVice area for this type of facility
could extend to south Seattle including a population of 1,616,770.
As noted, indoor recreational programming through public, non-profit, and private entities
is currently limited in Federal Way, and the demand for the types of activities that could be
made available at a community center are growing.
E. Facility Components
.A facility consisting of blended program components that match citizen desires, while also
balancing revenue-producing components, is essential to the success of this community
center. The preliminary models devel.oped included two program options - a 65,100 square
feet (sJ.) facility fuat is similar to the f~cilities in various Colorado communities, and a
larger 83,000 square feet facility that is believed to be more adequate to meet the
community's need :in the next 10- 15 years.
The proposed facility is comprised of building and support spaces, administration spaces;
classrooms for recreation activities and rentals; birthday party room; pre-school space;
climbing wall; gymnasiums; aquatics areas including both lap and leisure pools; locker
rooms; child care; community multi-purpose toomsthat can be divided into smaller spaces;
and an outdoor space including a natural amphitheater.
The estimated construction cost, including site development and soft costs, for the 72,000 s.f.
facility is approximately $20.5 million. This updated business plan is based on this facility
size and programming mix.
F. Facility Admission and"Rental Rates
The facility budget incorporates revenue from admissions, selected programs, and rentals.
In setting year one admission and rental rates, a detailed analysis of comparable facility fees;
general Council subsidy directives; facility mission and subsidy limitations; and operating
philosophy.
In refining the Business Plan, several key revisions to fees were made including
establishment of resident discount admission and rental fees, low income admission fees,
City of Federal Way Parks, Recreation and Cultural Services Depa.tt:ment Community Center Business Plan
Page 2
corporate admission fees, and City of Federal Way admission fees. The following tables
provide a summary of admission fees and rental rates. Facility admission rates include a
. resident discount rate on passes for people living within the 1 % utility tax area with non-
resident rates set approximately fifteen percent higher. Rates for Federal Way low income
residents are reduced 25% off the resi~ent discount rate and will be available to those who
meet the Federal poverty standards and determined eligible for low income by a local
qualifying agency. Individuals employed with Federal Way businesses or the City of
Federal Way are eligible to purchase passes at the resident discount rate rega!d1eSs of their
residency.
Table 1: Facility Admission Rates
RESIDENT DISCOUNT NON-RESIDENT
Multi~Visit 3-Month 6-Month Annual 3-Month 6-Month Annual
Category . Daily Fee (10) Fee Pass Pass Pass Pass Pass Pass
Tots (0 - 2 years) free free free free free free free free
Youth (3 -12 years) $3.50 $35.00 $62 $118 $225 $71 $136 $259
Teen (13 -17 years) $4.50 $45.00 $74 $142 $270 $85 $163 $311
Adult (18 - 64 years) $7.00 $70.00 $124 $236 $450 $143 $271 $518
Senior (65 + years) $5.00 $1$0.00 $89 $170 $324 $102 $196 -$373
Family nfa nla $186 $354 $675 $214 $407 $776
Note: Admission fees do not include any required taxes
Note: Rates do not reflect any required taxes
Table 2: Facility Admission Rates - Low Income Residents
LOW INCOME RESIDENT
. 25% discount
3-Month 6-Month Annual
Category Pass Pass Pass
Tots (0 - 2 years) free free free
Youth (3 -12 years) $47 $89 '$'169
Teen (13-17 years) $56 $107 $203
Adult (18 - 64 years) $93 $177 ,$338
Senior (65 + years) $67 $128 ..$243
. Family $140 $266 $506
Note: Rates do not reflect any required taxes
, . ~ .
.
City of Federal Way Parks, Recreation and Cultural Services Department. community Center Business Plan
Page 3
To achieve the established subsidy level, the Recreation and Cultural Services
. Operati?ns Division uses the following pricing guidelines to set fees:
. -
Ta),le 10: Current Recreation and Cultural Services Operations Division Pricing Guidelines
- .
,.
~
,
:
General Recreation Direct Cost + 55 %
",
Athletics Direct Cost + 25 % to 35%
Recreati.on Inc. (special recreation) Direct Cost + 25 %
Seniors ~. Direct Cost + 10%
Summe~ Day Camp Direct Cost + 20%
Contracted S ecialized Pro aIDS Direct Cost + 20%
Source: Federal Way PReS Department
Developirig a Pricing Philosophy, based on the Pricing Pyramid that follows, will
help identify which leisure services should be fee based and to what degree. This
<- will provide for a fair, equitable, and simple fee structure that allows for a
comprehensive operation that is financially feasible, sustainable, and affordable
while providing outstanding s~rVice to city residents. Developing a Pricing
Philosoph}; will involve examination of each program/ activity, facility rental, and
facility usage, to determine:
. Who benefits from the service
.. Is it the community in general or only the individual or group receiving the
service? The Pyramid Model below provides insight regarding the
indiridual versus groupbenefit levels. .
. Whether the individual/group receiving the service generates the need and
, sh04ld bear the cost of providing the service
; For ~xample, the nature of the particular facility rental requires police
presence above and beyond the norm. To what degree should the rental fee
incorporate the cost of the extra service required?
. Whether the full cost fee will pose a hardship for specific users
If so,;are there methods in place to ease these situations of financial hardship
(i.e., scholarships, sponsorships, sliding scale fees, etc.).
. To what degree community values support taxpayer subsidy of the cost of
t service for certain special needs individuals
For example, is the community supportive of subsidizing services for
disabled or low income people?
. How the fee level will impact demand for the service
.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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Figure 5: Pricing Pyramid
As personnel costs, maintenanCe costs, and capital outlay increase over time, PRCS
will need to face budget challenges with accurate tracking mechanisms and a plan
for sustaining revenue. Responses to these challenges can include:
. The reduction of costs through efficiencies or the reduction of service;
. Alternative funding through partnerships, marketing partnerships,
sponsorships or grants; and/ or
. Incremental and periodic fee increases through a justifiable pricing
philosophy.
f. Transfer of Existing Programs
Based on initial discussions with the project team and staff, it is projected that all
existing senior programs, Klahanee programs, and Kenneth Jones Pool programs
will be housed at the new center understanding that program offerings will change
over time.
It is assumed that programs provided by the school district, swim team/ club, water
polo organization, and synchronized swimming group will transfer to the new
facility, and agreements will need to be re-negotiated with each of the specific
entities. Here again, terms of the agreements and fees will need to consider the
potential negative impact on drop-in use of the pool. User fees should be. set
accordingly to offset direct and preferably also indirect operating costs as well as any
lost business and revenue from drop-in guests.
Since offering scheduled athletic programs in the gymnasium at the new center also
incurs a lost opportunity for drop-in guests, athletics fees will need to be examined
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
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and possibly revised to offset direct and also' indirect facility operations costs as well
as the lost revenue potential.
The key assumption related to transferring existing programs or creating new ones
at the community center is built upon a "due no harm" approach. While it is
1lIlderstood that the subsidy required to support these programs will vary, the
overall subsidy cannot increase or be added to the facility budget. In fact, it is
recommended that programs housed in the center generally cover some of the
indirect cost of operating the facility.
g. Drop-in versus Program Usage
This transfer of programs relates to the balance of drop-in versus programmed uses
of the facility.
Gymnasium Space
. A .minimum of one basketball court will be scheduled at times during the day
for drop-in use by guests, and to develop new Community Center programs.
Two gyms will generally be scheduled for current recreation program sues
such as athletics, fitness, dance, and community special events.
Community Room/Classrooms
. On weekdays, the community room and classroom(s) will be heavily
programmed with existing recreation programs such as senior lunch and
activities, fitness, dance, and education. Evenings will also be comprised of
programmed use with existing recreation programs. The first priority use o'f
the community rooms on weekends will be rental activities such as social
events, weddings, receptions, and other special uses.
. Existing recreation programs will have first priority for scheduling the
community rooms and classrooms, although some Community Center
programs will also be scheduled. On weekends, the Community Center will
have first priority to use the community rooms for rentals such as social
events, weddings, receptions, and other events. When possible, existing
recreation classes will be scheduled on Saturday mornings in the community
rooms. This will typically limit Community Center rental revenue to
weekends, but fulfills the facility mission to serve the community.
. Priority use of the birthday party rooms will be for Community Center
rentals evenings, weekends, and out of school periods. Existing recreation
programs may schedule use during the school year on weekdays.
Aquatics Space
. The natatorium will balance drop-in and program uses such as swim lessons,
fitness classes, lifeguard and instructor training, various club and team
practices and events, and special rentals. At a minimum, two lap lanes will
generally be available for drop-in usage.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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. Drop-in opportunities include lap swimming, recreational swimming, and
water walking.
It is anticipated that the Recreation and Cultural Services Division may schedule a
number of special events in different spaces. Examples might include youth
basketball clinics, holiday celebrations, martial arts competitions as well as
numerous other options.
h. Subsidy Level
The subsidy goal for the facility involves the comparison of operating costs and
revenue. As the detailed budget outlines, operating costs consist of personnel,
supplies, services, and capital equipment and renovation. Revenues are made up of
operations (e.g., daily admissions, passes, childcare, fitness training,
concessions/vending, pro shop, and rentals), and programs (e.g., aquatics, leagues,
seniors). As previously noted, the general fund subsidy for the center cannot exceed
the subsidy established by the City Council, including an inflation factor. The
budgeted 2006 subsidy is $319,000.
4. Staffing
Existing program staff would be augmented by new staff specializing in facility
management and operations, building maintenance, custodial, marketing, pool
operations and maintenance, program registration, and health and fitness. It is
anticipated that the level and variety of existing recreation programs may change and
increase; however, the only staff position increase under consideration is increasing the
current 0.5 FTE Senior Recreation Coordinator to 1 FTE due to the addition of facilities
and increased demand.
After the first twelve to 18 months of operation, it is recommended that a staffing
analysis be conducted. With a large recreation facility of this type, it is critical that the
operation and programs adapt to the unique community needs of Federal Way resulting
in adjustments and fine tuning as the facility becomes established.
B. Related to Functional Goals and Objectives
1. Location
The two main sites scrutinized for development included Celebration Park and Steel
Lake Park. After extensive site review and evaluation, Celebration Park was selected for
construction.
2. Service Area
As'previously discussed, the primary service area for a community center in Federal-
Way encompasses a 5 mile radius or approximately 10 to 15 minutes of travel time.
Furthermore, it is anticipated that the leisure pool and rental spaces within the facility
will also have a regional draw until such time when a comparable facility is constructed.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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3. Systems and Processes
Prior to opening of the community center, a new element will be added to RCS
operations and budget which will require planning and process development in the
following areas:
. Technology: recreation management software, video and audio systems
. Personnel: recruiting, hiring, training and supervising staff
. Marketing, marketing information systems, and database systems
. Financial management and tracking
. Facility maintenance: routine and repairs
. Capital replacement plan
C. Related to Financial Goals and Objectives
1. Subsidy Philosophy
Examples across the country show a wide range of facility subsidy levels, from 45% to
100%, depending upon the mission of the facility, construction funding payback,
operation funding availability, and the community's philosophy regarding subsidy
levels and user fees. The Federal Way City Council has specified that the operation of
this new community center should not result in an increase in the financial subsidy
currently allocated to the Recreation and Cultural Services Division. Moreover, if
possible an overall reduction in the subsidy for the entire Recreation and Cultural
Services Division is sought in conjunction with the additional service of a community
center. The 2005 general fund subsidy for the Recreation and Cultural Services Division,
excluding Arts Commission, was $850,016, which equates to a Division cost recovery of
61.5% (budgeted 58.4 %). The 2006 subsidy is budgeted as $906,319 with a cost recovery
ratio of 61.7%
As the detailed facility operational budget depicts, specific elements will be attributed to
the community center, and others will be attributed to other areas within the Recreation.
and Cultural Services Operations Division. This budget outlines only the costs to be .
attributed to the facility operating budget.
As previously noted, the $319,000 general fund subsidy (2006 dollars) for the center was
determined by the City Council. It is anticipated that this subsidy may be lower in the
early years of operation with slight annual increases for inflation. Therefore, the cost
recovery will vary from year to year depending upon the actual revenues and
expenditures.
Several high level key strategies will need to be implemented in order to balance
revenues with operating and capital costs. As the facility ages over time resulting in
increased capital costs, it is critical that the Recreation and Cultural Services Division
adjust fees and charges accordingly. In addition, any unexpended funds from the
annual subsidy should be set aside for use in future years. In any years when revenues
City oE Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 34
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exceed expenditures, these funds should also be set aside for use in future years. Lastly,
an in-depth a ten to fifteen year capital replacement and maintenance plan will need to
be developed and funded annually.
2. Fees
Usage fees for all participants were set so as to create a balance with the designated
subsidy level. At this point, the concept of resident and non-resident fees has not been
addressed by City Council so is not integrated into the fee structure.
This general subsidy information is considered along with information from numerous
other coimnunity centers to create a schedule of recommended fees, which is provided
in the Operational Budget Planning section of this report. The following table illustrates
how fees will be applied to usage.
Table 11: Facility and Program Access Based on Fees
Drop-in Rentals LoungejLobby
. Scheduled drop-in gymnasium . Small classrooms including the
use . Multi-purpose/ community room games area
. Aquatics area (including lap and . Pool area
leisure pools) . Gymnasiums
. . General fitness classes (aerobics, . Senior lounge
aquarobics, water walking, . Entire facility
spinning, stretching & toning, . Outside . amphitheater
step, fitball, etc.)
. Fitness area Programs
. W alk/ jog track . Drop-in child care at the Center
. Scheduled drop-in climbing wall . Specialized fitness (Yoga, Pilates,
use weight training, martial arts, etc.)
. Locker rooms . Personal fitness training
. Senior programs (according to current
Fitness Equipment Orientations fee structure)
. Scheduled appointments at no . Existing recreation programs other
additional cost than those listed as "included"
programs (e.g., preschool, Recreation
Inc., swim instruction, gymnastics,
dance, etc.)
. Special events
Athletics
. Youth and adult lea es
It should be noted that daily admission and passes will provide access for the drop-in
facility use of the active spaces within the facility as well as general fitness classes (e.g.,
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 35
aerobics, step, spinning, water aerobics, water walking, etc.). Facility rentals will also be
available, and a tiered schedule is suggested for private, non-profit, and "partner"
entities as well as other organizations.
D. Space and Program Components Options
1. Assumptions and Analysis
The building program model was developed based on what is known about Federal
Way to date; information gathered from staff, stakeholders and community meeting
participants; research of comparable facilities; and research regarding alternative
providers of recreation services in and nearby Federal Way.
In addition to this input, a mix of high revenue producing, medium revenue producing
and low revenue producing program components are included in the facility as
discussed below.
2. Preliminary Program Models. .
As previously outlined in the Market Analysis section, support for the various program
components was initially sought from the public, Advisory Committee, and City
Council. From this initial stage, additional investigation and refinement of the program
components resulted in the original development of two facility models of 65,100 and
80,000 square feet. The actual facility is approximately 72,000 square feet and includes
the following program components and well as the necessary building support spaces
(i.e., offices, lobby, locker rooms, etc.).
a. Gymnasium
The gymnasiums can be a high revenue producing component of the facility utilized
for drop-in activities, scheduled practices and/ or leagues, community events,
instructional programs, and rentals.
b. Walk/Jog Track
This component can be a low to medium revenue producing element of the facility,
while broadening the fitness opportumties available. It provides a warm-up and
cool-down area; consistent, joint-friendly surface for walking and jogging; and an
indoor cardiovascular workout area during inclement weather.
The walk/jog track was the fourth feature most likely to use, and. also received a
large portion of households indicating it is "very . important" or "somewhat
important." This feature was highly supported by seniors who participated in the
focus groups as well.
c. Fitness Area
Support for fitness space was initially subdued at the first focus group and Advisory
Committee meeting. However, strong support was indicated by the survey results
where it received the largest number of "veryimportant" ratings. Furthermore, it
was the third feature respondents were most likely to use.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
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Aerobic/ dance, cardiovascular, weight, and circuit areas can be high revenue
producing components of the facility, and must be sized to reasonably accommodate
peak demand times and appropriate participant to instructor ratios. It is critical that
these areas be sized for flexibility as they will need to be adaptable for new types of
equipment and classes in the future.
While it is not uncommon for municipalities to be concerned about adversely
impacting private fitness providers, existing data generally does not indicate such an
impact. Typically, the market utilizing public fitness spaces is interested in a
different type of experience than the one provided by the private sector.
Furthermore, with the mix of program components, this community center will have
a broader appeaUo youth and seniors interested in fitness.
While it is important to speak to this concern about competition with the private
sector, it is important to be aware that numerous public sector facility managers in
various parts of the country have indicated that their fitness space, particularly for
cardiovascular and weight training equipment, is undersized due to demand. In
fact, many have noted that this space was too small the day the facility opened.
Consequently, a large number of public sector facility managers have expressed the.
need to expand fitness areas in the near and long-term. However, in many cases
such expansion is not possible, resulting in fitness equipment being placed in
various center locations hot designed for this purpose (e.g., along the walk/jog track,
stretching areas, etc.).
d. Climbing Wall
While not identified as a high priority through the public process, a climbing wall is
included in the facility as it is a fairly economical space to construct; can be
integrated into a highly visible space; has limited competition in the region; can
provide a unique attraction for drop-in, birthday parties, day camps, and corporate
training; can be operated fairly economically; and can provide a foundation for
adventure recreation programming.
. e. Aquatics Area
According to the web-based citizen survey, the leisure pool was the feature
respondents indicated they were most likely to use, while the lap pool was the
second feature. This area includes a six lane lap pool as well as substantial leisure
water. The six lane pool will accommodate existing City programs and various
rentals now available at the Kenneth Jones Pool. The lap pool will also be utilized
for drop-in lap swimming, aqua aerobics classes, and swim lessons. Storage, office,
and mech~cal support space for the natatorium is integrated into the facility
design.
f. Community Spaces
(1) Communihj/Multi-purpose Room
Large community space was identified as "very important" or "important" by a
large number of survey respondents, with 84 households indicating it was a
. City of Federal Way Parks, Recreation and Cultural Servkes Department Community Center Business Plan
Page 37
feature they were most likely to use. In addition, strong support was identified
by members of the focus groups and design Charrette.
A large community room (multi-purpose space) as well as several multi-use
classrooms, seniors lounge, drop-in childcare, pre-school classes, and games
areas are included in the facility. The 5,400 multi-purpose community room is
designed to accommodate events for approximately 290 people (banquet seating)
and will address some of the need for meeting and banquet space in Federal
Way. In order to achieve the projected rental revenues, this space will require a
RCS staffing resource, as included in the staffing plan, to market and service this
type of meeting and rental space. Proactive marketing and guest service will be
essential to the success of these spaces. Physical support spaces include storage
as well as a catering kitchen at the minimum which is sized relative to the
meeting room space.
(2) Classrooms
A number of multi-use and program specific classrooms are included in the
facility based on existing programs, anticipated programming space needs, and
public input. Classrooms will accommodate pre-school, arts and crafts, dance,
martial arts, birthday parties, general instruction programs, senior classes, and
also will be available for rental.
(3) Child Care Room
To increase the revenue potential of the rest of the facility, a child care room is
included to attract guests. Child care is typically considered low revenue as it
rarely covers even the direct expenses of providing the service.
(4) LobbyjLounge Area
The lobby/lounge area will serve all populations for social gathering, informal
activities, waiting for transportation, and possibly snacking. This is typically
considered as low or no revenue producing area, whereas games space is
generally considered as medium revenue producing especially if lucrative
agreements with vendors can be negotiated.
g. Administrative (Office) Space
Office space is provided for existing staff located at Klahanee Lake Community
Center and Kenneth Jones Pool as well as new facility management staff, facility
customer service staff, and front-line facility operations staff. Additionally, this
space will accommodate a copy/workroom and small break room. Administrative
space provides no direct revenue for the facility. It is anticipated that the Parks,
Recreation and Cultural Services Division staff currently located at Dumas will
continue to operate out of that facility.
This space allotment is in addition to offices in the natatorium space allotment to
office the Aquatics Coordinator and Assistant Aquatics Coordinator.
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
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h. Support Areas
Support areas include the lobby/check-in area, locker rooms, public restrooms,
general storage, and receiving area.
(1) Locker Rooms
The locker rooms are sized to reflect the overall facility dimensions, and include
family locker rooms as they are extremely desirable and functional.
The revenue potential of locker rooms is low or none; however, their design,
appearance, and functionality playa major role in attracting and maintaining
patrons.
(2) Juice Bar, Vending/Concessions
A limited amount of space is included for a coffee/juice bar and a small area has
been designed for vending. A decision has yet to be made regarding operating
the coffee/juice bar contractually or in-house. The business plan assumes the
services will be contracted.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 39
CITY OF FEDERAL WAY
COMMUNITY CENTER FEASIBILITY
OPERATIONAL BUDGET PLANNING
CAN IT BE SUSTAINABLE?
aty of Federal Way Parks, Recreation and Cultural Services Department Community Center Business'Plan
Page 40
6. OPERATIONAL BUDGET PLANNING (TASK C)
A. Parks, Recreation and Cultural Services Department Budget
Building and operating a community center not only adds a new dimension to the existing
Parks, Recreation and Cultural Services Department, but at the same time significantly
changes the scope of the budget. The Recreation and Cultural Services Division revenues
and expenditures will increase exponentially with the construction and operation of a
community center. This increase in budget is coupled with greater public interaction, which
makes RCS and its operations much more visible to the public. As previously noted, this
project will have a specified yearly subsidy that will increase annually with inflation.
B. Recommendations for Fin~cial Planning
While the Recreation and Cultural Services Division generally prices programs at direct cost
plus a percentage of indirect costs, the addition of ~ facility will require an even more
rigorous methodology and tracking system.
1. Implement the Subsidy Philosophy
Developing and implementing a Subsidy Philosophy based on the Department and
facility mission will provide the foundation for setting fees and charges.
2. Adopt a Pricing Policy and Strategies
The existing Pricing Policy should be fine-tuned providing expanded detail in guiding
management decisions.
3. Track Costs
The Division currently tracks program costs, and this task will be even more critical with
the opening of the community center. Prior to opening, direct and indirect costs will
need to be assigned to specific facilities or programs in order to understand costs versus
revenues. The overall monthly, quarterly, and annual tracking systems will also be
essential to provide information relative to management decisions.
4. Identify Department-wide Participant Categories
The next step is to identify the various participant categories that should be utilized for
all Department services and facilities. Participant category examples include age,
resident and non-resident, partners identified through various inter-governmental
agreements, non-profit organizations, private organizations, as well as many others.
5. Determine fee schedule and subsidy levels
Based on the Pyramid Pricing Model, for each program/ activity and facility determine
subsidy level incorporating participant categories.
. Partial Cost Fee: recovers something less than full cost. This partial cost fee
could be set at a percentage of direct costs, all direct costs, all direct costs plus a
percentage of indirect costs, or some combination.
Gty of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 41
. Full Cost Fee: recovers the total cost of a servic~ including all direct and indirect
costs.
. Market Rate Fee: based on demand for a service or facility. Determine the
market rate by identifying all providers of an icientical service (i.e., private sector
providers, other municipalities, etc.), and setting the fee at the highest level the
market will bear.
C. Community Center Operating Budget
The operating budget is driven by the overall service philosophy, which should define the
Department's purposes: whom RCS is going to serve, and what level of service is going to
be provided balanced with the subsidy requirement. The servic~ philosophy for the Federal
Way community center includes the following concepts:
. Services for all ages,
. Friendly and welcoming atmosphere,
. Community ownership,
. Gathering place for all types of people of varying ages, culture and different
interests,
. Programmed as well as drop-in access to the various facility amenities,
. Dynamic, yet traditional program components, encompassing a basic program
rather than trendy amenities, and
. Flexible and adaptable to changing community needs.
An operating budget developed in this preliminary stage serves several purposes.
. It assists in helping establish realistic goals and expectations with operations to
match;
. It provides a foundation for understanding what will be necessary to meet budget
expectations, and guides how marketing plans and strategies are developed and
implemented;
. It offers a guide for future project decisions by providing a framework for
understanding the impact of decisions about fees, building materials, operation
systems, staffing levels, etc.; and
. It provides information regarding the economic impact the facility will have on the
City and community, which allows City officials to determine if the timing for the
project is appropriate.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 42
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1. Assumptions .
a. Overall Budget
The operating budget in 2006 dollars is based on moderate projections of revenue
and expenditures, and is a blended average. While this initial budget provides a
baseline, it is anticipated that revenues during the first years of operation may
significantly exceed these projections for several reasons as noted below. In order to
help fund capital replacement as the facility and equipment ages, it is recommended
that annual revenue exceeding the allocated subsidy level ($319,000 in 2006) be place
in a reserve account for funding future subsidy needs.
. Leading up to, and during the first years of operation, city marketing, and
promotion efforts will be elevated thereby attracting an expanded
population.
. Competition from similar facilities will be extremely limited until such time
when a comparable facility is constructed and operated possibly within the
next three to seven years. During these years, the facility will have a more
regional draw for the active portions. of the facility as well as meeting space..
. Particularly in years one through three, the attraction of the facility will be
higher than in subsequent years when the "newness" of the spaces declines
and interest in participating weakens.
. If the guest experience does not deliver as promised, people who initially
utilized the facility will be disenchanted resulting in lower retention and
repeat visits, and negative word of mouth promotion.
b. Integration of Program Expenditures and Revenue
The Community Center budget included in this business plan only accounts for
revenues and expenditures specific to the facility operation, and does not include
existing programs other than aquatics and a small increase in senior programs. Any
new recreation programs developed as a result of the expanded facilities are not
accounted for in the Community Center budget, and additional subsidy dollars are
not available for new programs. Aquatics operations are included in the facility
budget as the Kenneth Jones Pool is funded with the same utility tax revenue, as is
only an interim facility until the new center is completed.
This is a significant operating assumption for the Division and must be adhered to
due to the dedicated special revenue source. In approving construction of the
Community Center, Council noted the need to account for its operation excluding
any cross subsidy for existing or new programs.
The updated operating budget developed is based on the experiences of comparable
facilities from Colorado, Michigan, Missouri, and Washington which include limited
programs directly linked to the opening of a riew center (e.g., fitness, swimming,
rentals, etc.). It is recommended that the Recreation and Cultural Services program
budget be updated at this juncture for 2007 to ensure no new subsidy is required.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 43
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c. State of Washington Taxes
State taxes will be required on a variety of sales at the new facility. Fees and charges
in this Business Plan do not include taxes, and all sales will be taxed accordingly at
the time of purchase. In addition, sales tax is not listed as a separate line item in the
detailed budget as it will be a wash of equal tax dollars received to tax dollars paid
out. The appendix provides a general overview of the tax
d. Hours of Operation
The operating budget is developed based on the following schedule. Operating
hours can be modified to accommodate various demands identified; however, it is
important to note that Center revenues and expenditures are based on these hours.
CENTER
Monday through Friday 5:30 am to 9:30 pm
Saturday 7:00am to 6:00 pm
Sunday 10:00 am to 6:00 pm
It is anticipated that the center will be closed for three holidays including New
Year's Day, Christmas and Thanksgiving, and that reduced hours will be scheduled
for various City holidays. Seasonal schedule variations may also be implemented. A
one-week shutdown period for maintenance is also expected to be scheduled one
time each year, and as spaces age it may be necessary to close for significant repairs
or renovations. Rentals of the multi-purpose rooms, classrooms, aquatics area, and
entire facility extend beyond hours of operation, and typically include weekend
mornings and evenings.
The facility operating budget assumes the following hours of operation for the
aquatics area and drop-in child care.
AQUATICS AREA
Monday through Friday 5:30 am to 9:00 pm
Saturday 7:00 am to 5:30 pm
Sunday 10:00 am to 5:30 pm
CHILD CARE
Monday through Friday 9:00 am to 1:00 pm, 4:00 pm to 8 pm
Saturday 9:00 am to 12:00 pm (year round)
Sunday closed
It is anticipated that the child care hourly fee will be $2.00 per hour with a maximum
stay of 2 hours per day. This rate can be revised upon further investigation of
demand, willingness to pay, and philosophy relative to providing child care. A
maximum ratio of children to adults will be determined at the later planning stages
along with the minimum and maximum age of children. Seasonal schedule
variations may also be implemented particularly in regards to Saturday operation.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 44
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e. Registration Hours
Primary walk-in registration hours for all activities and rentals will be 8:00 a.m. to
5:00 p.m., Monday through Friday. However, some services will be available during
other facility hours. Walk-in registration hours will be supplemented by telephone
and Internet registrations.
f. Credit Card Payment
The continuation of credit card payments, telephone, and Internet registration will
be necessary to keep staffing costs down in future years.
g. Salaries and Benefits
Where applicable, compensation for new positions is based on the current Federal
Way wage scales and benefit calculations. For budgeting purposes, full-time wages
are generally set at the "0" level of the pay range with benefits assumed at 28% of
wages. Part-time staff benefits are calculated at a rate of 15% of wages. For new
positions with no comparables, best estimates of salary were developed based on
knowledge of the current Federal Way wage scale and salaries at existing facilities in
other parts of the U.S. The Human Resources Department will need to review these
positions to make a final determination on position level. For further detail
regarding pay rates, refer to the staffing plan in the appendix.
h. Evening and Weekend Coverage
The staffing schedule includes evening and weekend coverage by full-time,
benefited staff during the majority of facility operation hours. Benefited part-time
staff will supplement full-time staff coverage.
i. Custodial and Maintenance Coverage
Routine, daily custodial and maintenance responsibilities will be provided by new
Departmental staff with deeper cleaning tasks in the facility completed after hours
through contracted services. The Oty will need to address funding and staffing for
exterior maintenance such as landscaping, parking areas, and the exterior building
envelope.
j. Subsidy Level
As mentioned previously, the overall subsidy level for the facility as determined by
Oty Council served as the basis for the facility pricing philosophy and will guide the
marketing plan and strategies. A supplemental goal includes, if possible, reducing
the subsidy for the entire Division. Specific to facility operations, accomplishing this
goal will require a focused staff effort, as well as high quality facility management,
customer service, marketing, and performance-monitoring market research coupled
with development and implementa~on of marketing information systems and
database systems.
It is anticipated that in the early years of operation, this facility will not require the
. full subsidy level due to the initial high demand, and in later years the subsidy
would be more consistently at the level specified by Council. It is recommended that
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 4S
---------- - - -----------
any additional revenue generated during the early years of operation be
accumulated to help offset future capital replacement and renovation costs at the
facility.
k. V endin~Concessions/Games
At this juncture, the City has yet to determine which, if any, of these operations will
be contracted or managed in-house. For the purposes of the business plan, these
services are assumed contracted; therefore, all revenues are expressed as net.
1. Capital Renovation Allocation
It is essential that the RCS Division develop an in-depth ten to fifteen year capital
replacement and maintenance plan and fund it annually. This plan is critical to
ensuring the facility is kept up-to-date, and provides state-of-the-art equipment. It is
not anticipated that this allocation will be needed in the first several years of
operation.
m. Lmdscaping and Grounds Maintenance
Additional monies are allocated to fund landscaping and grounds around the
Community Center.
n. Building Materials
Building materials were selected in an attempt to balance up front costs with long-
term maintenance needs and material life cycle.
o. All Figures are in 2006 Dollars
p. Recommended Fees
The following recommended fee structure reflects figures that correspond to the
operational budget and subsidy level, as well as a detailed analysis of comparable .
facility fees; general Council subsidy. directives; facility mission and subsidy
limitation; and operating philosophy. These should be reviewed annually relative to
community needs and changes to the service levels. The daily, multi-visit, and pass
fees include admission to the facility as well as participation in general fitness classes
such as aerobics, step, spinning, water aerobics, water walking, etc. Separate fees
will be charged for ancillary programs such as swim instruction, senior classes,
general instruction, specialized fitness (e.g. weight training, yoga, etc.), and various
others.
As previously discussed, the City should go through the exercise of developing a
Pricing Philosophy and Pricing Policy and Strategies possibly giving consideration
to the residenV non-resident fees issue. While it is not within the scope of this
BusinessPlan to influence that decision, it should be noted that various pros and
cons are affiliated with this issue and should be thoroughly examined prior to
setting the pricing policy.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 46
The recommended fee schedules for facility admission and rentals was developed
based on fees at comparable facilities in the region which are detailed in the
following comparable fees tables.
In refining the Business Plan, several key revisions to fees were made including
establishment of resident discount admission and rental fees, low income admission
fees, corporate admission fees, and City of Federal Way admission fees. The
following tables provide a summary of admission fees and rental rates. Facility
admission rates include a resident discount rate on passes for people living within
the 1 % utility tax area with non-resident rates set approximately fifteen percent
higher. Rates for Federal Way low income residents are reduced 25% off the resident
discount rate and will be available to those who meet the Federal poverty standards
and determined eligible for low income by a local qualifying agency. Individuals
employed with Federal Way businesses or the City of Federal Way are eligible to
purchase passes at the resident discount fate regardless of their residency.
Table 12: Facility Admission Rates
RESIDENT DISCOUNT NON-RESIDENT
Multi-Visit 3-Month 6-Month Annual . 3-Month 6-Month Annual
Category Daily Fee (10) Fee Pass Pass Pass Pass Pass Pass
Tots (0 - 2 years) free free free free free free. free free
Youth (3 - 12 years) $3.50 $35.00 $62 $118 $225 $71 $136 $259
Teen (13 - 17 years) $4.50 $45.00 $74 $142 $270 $85 $163 $311
Adult (18 - 64 years) $7.00 $70.00 $124 $236 $450 $143 $271 $518
Senior (65 + years) $5.00 $50.00 $89 $170 $324 .$102 $196 $373
Family nla n/a $186 $354 $675 $214 $407 $776
Note: Admission fees do not include any required taxes
Note: Rates do not reflect any required taxes
Table 13: Facility Admission Rates - Low Income Residents
LOW INCOME RESIDENT
25% discount
3-Month 6-Month Annual
Category Pass Pass Pass
Tots (0 - 2 years) free free free
Youth (3 -12 years) $47 $89 $169
Teen (13 -17 years) $56 $107 $203
Adult (18 - 64 years) $93 $177 $338
Senior (65 + years) $67 $128 $243
Family $140 $266 $506
Note: Rates do not reflect any required taxes
City of Federal Way Parks, Recreation and Cultural Services Departmerit Community Center Business Plan
Page 47
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Table 14: Facility Rental Rates
Resident Non-Resident
Space Discount Fee Time Period
Community Rooma $375 $431 per hour (minimum 2 hr rental)
$1 ,300 $1 ,495 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
2/3 Community Room $250 $288 per hour (minimum 2 hr rental)
$953 $1,096 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
1/3 Community Room $150 $173 per hour (minimum 2 hr rental)
$477 $548 4 - 9 hr rental (additional rate beyond 9 hrs @ $140 rate)
Birthday Party Roomsb $100 $115 per hour
Class Room $125 $144 per hour
Senior Lounge $150 $173 per hour
Gym $150 $173 per hour
Kitchen $25 $29 per hour
Amphitheatre $150 $173 per hour
Leisure or Lap Lane Pool $150 $173 per hour
Entire Facility $3,500 $4,025 4 hr evenU9 hr rental reservation
aCommunity room rental fee includes amphitheatre, set-up/tear down, staff supervision
bBirthday party room rental fee includes admission for 12 people
Assumptions:
* Specific rental fees will be determined prior to opening for
additional areas such as the kitchen. amphitheater, lap swim
lanes, A V equipment, etc.
* In addition to the rental fee, a damage deposit will be
required for return after rental and examination for
Note: Rates do not reflect any required taxes
2. Detailed Operating Budget
A preliminary proposed line item operating budget for the 72,000 square foot facility is
found in Appendix 1.
a. Expenditures
(1) Personnel
Personnel costs are the greatest single expense for a community center, and often
account for 60% to 65% of a center budget, which includes the benefits package
for the full and part-time staff. Compensation is based on the current Federal
Way wage scales and benefit calculations. For budgeting purposes, f~-time
wages are generally set at the "D" level of the pay band with benefits at 28% of
wages. Part-time staff benefits are calculated at a rate of 15% of wages. For new
positions, best estimates of salary were developed based on knowledge of the
current Federal Way wage scale and salaries at existing facilities in other parts of
the u.s. For further detail regarding pay rates, refer to the staffing plan in the
appendix.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 48
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-- -----------
A growing trend involves utilizing a greater share of full-time staff than was
utilized five to 10 years ago. This trend is becoming more prevalent due to the
following issues:
. Smaller pools of potential applicants for part-time positions due to the
need for full-time benefits;
. Increasing wage per hour costs for part-time positions due to market
conditions and competition for applicants;
. Ongoing costs of recruitment and training to address significantly high
turnover rates of part-time staff; and
. Compliance with State and Federal Labor laws.
(2) Staffing Plan
The Recreation and Cultural Services Division including Dumas Bay Centre,
Knutzen Family Theatre, has 12.9 full-time equivalencies (FTEs). The operation
of the community center will require additional FTEs including supplemental
part-time staff as noted in the staffing plan in the appendix. The staffing needs
are based on these assumptions:
. Community Center Supervisor will be responsible for the operation and
management of the new facility;
. Existing recreation coordinator staff will program classes in the facility,
but will have limited management responsibilities;
. All existing senior programs at Klahanee Lake Community Ce!lter and
Kenneth Jones Pool will shift to the center;
. A variety of other existing programs such as preschool, general
instruction, fitness, etc. will shift to the center, however the affiliated
revenues and expenditures will be outside of the community center
budget;
. Parks maintenance staff will be responsible for the outdoor maintenance
in and around the facility;
. The Facility Services Coordinator will be responsible for coordinating and
scheduling facility rentals other than birthday parties, and will supervise
front-line staff, building supervisors, and child care staff;
. The Aquatics Coordinator and Custodial/Maintenance Specialist will be
Certified Pool Operators (CPO) responsible for lower and moderate level
repairs with high level repairs contracted out (e.g., HV AC, replacement of
a boiler, etc.);
. Facility staff will be moderately supplemented by part-time staff and to
some degree, volunteers;
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 49
----------------- -
. Part-time staff will work less than 17.5 hours weekly with lower level
benefits (FICA, unemployment, worker's comp, etc.) paid by the City.
. Three part-time Building Supervisor positions will be added with all staff
working less than 17.5 hours weekly (PT with benefits).
b. Organizational Chart
The following organization chart aligns the recommended additional positions with
the existing structure of the Federal Way Parks, Recreation and Cultural Services
Department, and the appendix contains a staffing plan that specifies coverage
requirements for the facility options. All new positions are highlighted in orange
boxes.
As previously indicated, existing staff within the Recreation and Cultural Services
Division, Dumas Bay Centre and Knutzen Family Theater divisions will continue
with current responsibilities, and will have the opportunity to schedule programs
and activities within the new community center, but will not have management or
revenue responsibilities directly tied to the center.
City of Federal Way Parks, Recreation and Cultural Services Department ComnuUlity Center Business Plan
Page 50
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c. Supplies
Supplies generally account for eight to ten percent of a center budget. This category
of expenses includes items such as program, operating, office/ computer, pro shop
merchandise/ postage, pool chemicals, staff uniforms/ janitorial/ tools/ equipment
parts, books and miscellaneous.
d. Services
Twenty~five to thirty percent of a center budget typically consists of services such as
contracted instructional services, marketing and advertising, printing and
publishing, travel and training, subscriptions and memberships/ software
maintenance and support/ bank charges and administrative fees, miscellaneous
(permits, licenses/ taxes, fees)/ building and equipment maintenance (contractual or
rental services), other contracted services (security and fire systems, elevator/
garbage pick-up, etc.)/ utilities, property and liability insurance, building
maintenance and repair/ and building and grounds.
e. State of Washington Taxes
As previously noted/ state taxes will be required on a variety of sales at the new
facility. Fees and charges in this Business Plan do not include taxes, and all sales will
be taxed accordingly at the time of purchase. In addition, sales tax is not listed as a
separate line item in the detailed budget as it will be a wash of equal tax dollars
received to tax dollars paid out.
f.- Revenues
Revenues are projected based on comparisons with facilities across the country as
well as knowledge of Federal Way/ its citizens and t~e Parks, Recreation and
Cultural Services Department. This comparison takes into account program and
facility components/ and various mixes of resident and non-resident use/ multiple
admission and age discounts/ as well as political realities. The revenue categories
include:
. Daily and annual admissions
. Child care
. Fitness training
. Concessions/vending
. Pro shop
. Facility rentals (including rooms/ overnights/ exclusive use)
. Aquatics programs
. Facility use fee for leagues
. Miscellaneous
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 52
g. Swim Lessons
The fee structure assumes $5.50 per half hour with varying costs depending upon
the length of the session. Revenue for lessons is calculated with an average of four
youth per lesson.
h. Long Term Operating Budget
Building a sustainable budget means that revenues and expenses will keep pace over
time. This operating budget is developed with sustainable revenue generating
components. It is anticipated that fees for admissions, programs, rentals, and other
services will be incrementally increased at a rate of 3 - 4 % per year to parallel an
anticipated 3 - 4 % per year personnel, supplies and services increases.
Table 15: Projected Year One Operating Budget (Blended Average)
Personnel Services $1,211,080
Supplies $138,254
Services $497,710
Minor Capital $22,000
Total Expenditures $1,869,043
~~iifiJk!_li'~~.~~~iii~~l~~~~~~Jl_t-.-"~le~~~'
Operating $1,487,7
Programs $173,:
Total Revenue $1,661,021
.~J[fZiili~~_IJ~~~1Wa~~m_t~:..~
-~..
:f~~J1ll . . .L~,,~ii~>;~"
. . - ...0::.: .';<_\.~"".....
Note: It is recommended that annual revenue exceeding the allocated subsidy be placed in an
account for funding future capital replacement
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page 53
-----~------ ---~------- ----~-
Appendix A: Facility Components Support Matrix
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center Business Plan
Page i
__________n_
FACILITY COMPONENTS SUPPORT MATRIX
The following summarizes how the rating scale was developed for the web-based citizen survey
and community design Charrette.
SURVEY RATINGS
For the survey component, the first rating is for the "importance of features" and the second is for
the "five features most likely to use."
Importance of Features
High "very important" greater than 50%
Medium "very important" approximately 33% - 49%
Low "very important" lower than 33%
Five Features Most Likely to Use
High greater than 100 responses
Medium between 50 - 87 responses
Low below 50 responses
NOTE: Leisure and lap pool questions were combined in reporting support
CHARRE'ITE RATINGS
High four or more groups included it as a feature
Medium two or three groups included it as a feature
Low one or no groups included it as a feature
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page ii
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Table 16: Facility Component Support Matrix
High/High High High
High/High High Hih
g.
City of Federal Way Par~, Recreation and Cultural Services Department Community Center Business Plan
Page ill
Appendix B: Federal Way Citizen Survey Results
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page iv
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FEDERAL WAY CITIZEN SURVEY RESULTS
Figure 7: Residency within Federal Way
14%
II Ves Live in Federal Way
.Ves Work in Federal Way
25%
o No Do not live or work in
Federal Way
Figure 8: Zip Code within Federal Way
8%
898001
.98003
098023
26% [J 98042
1% .98198
tllI98401
0% .98416
0% m.;J 98447
1% . Other ~ip code
1% 37%
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page v
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Figure 9: Number in Household
2%
. 1 person
.2 people
03 people
29% [ill 4 people
26%
.5 people
.6 people
. Other (number of
people in HH)
21%
Figure 10: Current Use of Indoor Facilities
II Yes
.No
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page vi
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Figure 15: Anticipated Usage
7%
1111. to 2 times per week
11% .2 to 3 times per week
o One time per month
fII A few times per year
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Figure 16: Daily and Pass Purchases
7%
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.2 to 3 times per week
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39%
City of Federal Way Parks, Recreation and Cultural Services Deparbnent Community Center BusineSS Plan
Page xi
Figure 17: Support for Partnerships and Sponsorships
8%
. Not at all supportive
. Somewhat supportive
o Very supportive
ED Don't know need more
information
53%
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xii
----------..-- --------
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City of FederaI Way Parks, Recreation and Cultural Services Department Conununity Center Business Plan
Page xiii
~--------- - -- --~-----
NATIONAL SPORTING GOODS ASSOCIATION SURVEY
Each year the National Sporting Goods Association commissions a self-administered mail
survey to obtain information on sports participation. Over 35,000 surveys were distributed
to pre-recruited households, and the male and female heads of househo~d and up to two
other household members (at least seven years of age) indicate their age, sports they
participated in 2002, and the number of days of participation in 2002.
For the survey, a participant is defined as an individual seven years of age or older who
participated in a sport more than once a year. Several sports including aerobic exercising,
bicycle riding, calisthenics, exercising with equipment, running/jogging, step aerobics, and
swimming are categorized as fitness activities, and participation is defined as six times or
more during the year.
As the table below indicates, the top five recreational sports in 2002 were exercise walking,
camping, swimming, exercising with equipment, and fishing with the significant increase
continuing in aerobic exercise.
-
. 'fable 17: National Recreation Participation in 2002: Top Ten Activities Ranked by Total
Participation
Sport Total Participation Percent Change
(in Millions) .. From 1997
Exercise Walking 82.2 7.7%
Camping (vacation/ overnight) 55.4 18.9%
. ,
Swimming 54.7 -8.2%
Exercising with Equipment 50.2 4.9%
Fishing 44.2 -1.2%
Bowling 43.9 -1.9%
Bicycle Riding 41.4 -8.3%
Billiards/Pool 35.3 -2.0%
Hiking 30.5 7.7%
Aerobic Exercise 29.0 10.6%
Source: National Sporting Goods Association
Participation by women in certain activities has changed over time. Several activities that
. are increasing in popularity - martial arts, running/jogging, volleyball, swimming, and
exercising with equipment - could be programmed at the new community center. In
addition, the National Sporting Goods Association's Participation Survey found that in
2002, 15.6 million females indicated that they "worked out at a club," which represents
54.0% of all those who worked out at clubs.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xiv
- ------------
Table 18: National Recreation Participation of Women in Selected Sports: Comparison 2002 vs;
1997
Sport Total Percent Percent Percent
Female Female Female Difference
2002 2002 1997
(in Millions)
Martial Arts 1.8 42.8% 36.4% 6.5%
Mountain Biking 2.9 37.5% 31.5% 5.9%
(off road)
Running/ Jogging 11.4 46.0% 41;6% 4.4%
Volleyball 6.2 54.5% 51.1% 3.4%
Camping 26.7 48.1% 46.1% 2.0%
(vacation/ overnight) .
Swimming 29.2 53.4% 52.8% 0.6%
Exercising with 27.1 54.0% 53.7% 0.3%
Equipment
Exercise Walking 51.6 62.8% 63.1% -0.2%
Golf 5.8 20.7% 21.5% -0.8%
Aerobic Exercise 21.3 73.2% 76.3% -3.1%
Source: National Sporting Goods Association
Other miscellaneous recreational trends noted in the NSGA's 2002 study relevant to
building and operating a community center include:
. Calisthenics and step aerobics continue to have a steady decline of participants.
However, 2002 saw an increase in aerobic exercise, weightlifting, exercise walking,
and exercising with equipment.
. Exercise walking continues to be the number one sport Americans participate in,
increasing 5.0% from 2001 to 2002.
. Yoga and Tai Chi were introduced to the survey in 2002. Total participation was 7.1
million, with women comprising 79.4 % of that total.
,
Cty of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xv
Appendix D: Survey of Michigan Parks and Recreation Departments
City of Federal Way Parks, Recreation and Cultural Services Department . Community Center Business Plan
Page xvi
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SURVEY OF MICHIGAN PARKS AND RECREATION DEPARTMENTS
Conducted by the
Michigan Recreation and Park Association and the Department of Recreation, Parks and Leisure
Services Administration of Central Michigan University
A useful tool in understanding recreation programs on a national level is a survey recently
conducted by the Michigan Recreation and Park Association and the Department of Recreation,
Parks and Leisure Services Administration of Central Michigan University particularly since few
state associations have conducted this sort of in-depth program research. While this survey is not
specific to Federal Way, it provides a baseline of data relating to programs offered through various
parks and recreation departments in Michigan.
In conducting the survey of Michigan community park and recreation departments, MRP A/ CMU
received an 80 percent response rate. The survey included a program inventory wherein
I respondents indicated the program activity, total number of teams/ group, total individual
participants, total number of agencies that offer the program, and the trend value.
I Particularly relevant to Federal Way is the trend value which ranges from -1.00 (indicating a
unanimous trend that the activity is decreasing in participations) to +1.00 (indicating a unanimous
I trend in increasing participation). A trend value of 0.00 would indicate that participation remains
level. The following programs received a +.60 or higher trend value by survey respondents.
i
I Figure 18: MRP AjCMU Survey Trend Value - Increasing Participation (Fixed List)
I Nature StUdy (Outdoor)
I Soccer (Outdoor)
Archery (Outdoor)
I Canoeing/Kayaking (Indoor)
Colll>uter Instruction/Workshop
I Day Care
Inline Skating (OUtdoor)
I Skateboarding
BicycUng (OUtdoor)
I Inline Skating (Indoor)
0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1
. Trend Value
City of Federal Way Parks, Recreation and Cultural Services Department Conununity Center Business Plan
Page xvii
Figure 19: MRP A/CMU Trend Value - Increasing and Decreasing Participation (Fixed List)
.Trend Value
Bas
-0.25 -0.2 -0.15 -0.1 -0.05 0 0.05 0.1 p.15 0.2
A large number of programs were also written in by individual responding agencies. Many of
these write-in programs were offered by a limited number of agencies; therefore, the trend values
are not as indicative as the values for the activities from the fixed list. However, of those with a
large number of agencies responding, several provide insight into program trends.
Table 19: Program Trend Values (Write-in Activities)
Sports Camp 17 0.76
Boating Safety Instruction/ Workshop 10 0.50
Generic Day Camp 31 0.42
Volleyball Camp 20 0.22
Outdoor Volleyball 9 -0.13
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Pa$e xviii
----
The survey also gathered information about the special events that Michigan organizations host,
and several events are hosted in multiple locations. The top 20 events are as follows:
Table 20: Top 20 Special Events
1 Daddy Daughter Dance
2 Mother Son Dance
3 Easter Egg Hunt
4 Concerts in the Park
4 Punt, Pass and Kick
6 Halloween Event
7 Christmas Tree Event
7 NBA 2Ball
9 Hershey Track and Field
10 4th of July Events
11 Winter Festival
12 Fireworks
13 Breakfast/Brunch with Santa
14 Halloween Walk
14 Diamond Skills
16 Fishing Derby
16 Nursery School Olympics
18 Santa's Hotline
19 Lunch with Santa
20 Movies in the Park
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xix
Appendix E: National Endowment for the Arts
.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xx
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NATIONAL ENDOWMENT FOR THE ARTS
A nationwide Survey of Public Participation in the Arts (SPPA) was spons0Ted by the Research
Division of the National Endowment for the Arts in 1997. Over 12,000 people throughout the
United States were queried regarding (a) their attendance at live arts events, (b) their participation
in the arts through broadcast and recorded media, and (c) their personal performance or creation of
art.4
This information is particularly relevant to the Department as it relates to potential program
offerings focusing on personal participation in the arts as well as classes and lessons. The most
popular public arts activity identified by respondents was singing in choir with more than 20
million Americans involved. The percentage of surveyed adults participating in one of the
following arts activities in the previous 12 months are as follows: buying art (35.1 %), weaving
(27.6%), drawing or painting (15.9%), creating pottery (15.1 %), creating photographs (16.5%), and
creative writing (12.1 %).5
Many survey respondents participated in the arts through classes or lessons. Of those respondents
who took lessons ever in their lives, music proved most popular with 48.5%. Art classes (28.7%), ..
creative writing (24.4%), art appreciation (24.4%), music appreciation (23.3%), and dance, othe.r than
ballet (19.9%) were also popular.
The majority of respondents participate in arts activities during leisure time, which results in the
arts competing with other activities for available leisure time. The following table overviews the
rates of participation in leisure activities.
.
4 1997 Suroey of Public Participation in the Arts, Summanj Report. National Endawment for the Arts, Research
Division Report Number 39, December 1998.
5 Ibid.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxi
Table 21: Rates of Participation in Leisure Activities: 1997
:~;'ii".., ~ ,;~;; :.... . ~5;. ......m:...;" .,r,...~..; );";'i: ..... D. < .... ',' " ,': ."".
Watched television on weekdays 96.0%
Watched television on weekend days 91.2%
Watched or listened to any arts via mediaa 78.3%
Exercised 75.7%
Personally participated in any arts activityb 66.6%
Attended any of 3 exhibiting arts activities<: 66.0%
Home improvement 65.9%
Went out to the movies 65.5%
Gardening 65.4%
Went to a theme park 57.0%
Played a sport 44.9%
Camped, hiked, canoed 44.3%
Volunteer or charity work 43.2%
Attended any of 7 performing arts activitiesd 42.2%
Went to a sporting event 41.2%
Used a computer for entertainment 40.4 %
"Includes 16 combinations of arts activity and broadcast and recorded media.
bIncludes 14 forms of performing, creating, or purchasing works of art.
<Includes visiting an art museum, an historical park or monument, or an arts/ craft fair.
dIncludes attending a jazz, classical music, opera, musical play, non-musical play, ballet, or
other dance event.
Source: National Endowment fur the Arts
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxii
Appendix F: Trends in Parks and Recreation
oty of Federal Way Parks, Recreation and Cultural Services Department Conuntmity Center Business Plan
Page xxiii
__ __ n_________________ _____ - ____________n_________~
TRENDS IN PARKS and RECREATION
The greatest trend found in recreation is not a particular sport but rather a sport participant. Baby
boomers, defined as anyone born between 1946 and 1964, consist of 76 million people. By 2005 an
estimated 42 percent of baby boomers will be over 50 years of age. Below are statistical data on
boomers and implications on recreational services for this influential group. Information for this
report was gathered by NRP A, AARP, SGMA, and GreenPlay LLC.
1. Baby Boomers and Therr Impact on Leisure Services in the United States
A. Demographi~s
. Median income level is $51,700
. 68 % of boomers are married
. Most boomers are well educated, with 50% having at least two years of college
. An estimated 23% of boomers will not be financially prepared for retirement
. With an almost 20 year age gap, it should be noted that baby boomers are a diverse
group with regards to social behavior and attitudes
B. Lifestyle
. Known to work hard, play hard, and spend hard
. Place value on exercise and fitness
. Time viewed as a precious commodity
. Less interest in civic engagements (low rate of volunteerism)
. Do not associate with being" old"
. Retirement viewed as "mid-life"
. Tend to participate in more individualized activities rather than group events
C. Implications for Recreation
. Increased demand for well-equipped fitness centers
. Movement away from" senior" related programs such as bridge and shuffleboard since
many boomers associate these with being" old"
. Swimming pools better utilized by programs like water walking, water aerobics, and
active lap swimming
. Increased demand for on-going educational classes to create life-long hobbies
. Increased interest in computer courses from basic application to Web site design
. Length and timing of programs should be compressed
. Workshops preferable to six- or eight- week classes, weekend and night classes popular
. Increased interest in outdoor recreation and maintaining parks and open space
. Continued interest in arts and entertainment
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxiv
D. Business of Baby Boomers
It is important to realize that baby boomers have no intention of "slowing down" in retirement.
Many will work part-time, change careers, or create new businesses during this time.
Recreation services offered to this age group must be customized to suit each individual need
for:
. Self-fulfillment
. Healthy pleasure
. Nostalgic youthfulness
. Individual escapes
Table 22: Recreation Activities for Adults 55 and Older Based on Frequent Participation in 2002
Activity Days Per Year Participants
Fitness Walking 100+ 6,515,000
Stretching 100+ 4,107,000
Treadmill Exercise 100+ 3,887, 000
Golf 25+ 3,646,000
Freshwater Fishing 15 + 1,903,000
R.V. Camping 15 + 1,736,000
Lifting Free Weights 100 + 1,735,000
Bowling 25 + 1,725,000
Day Hiking 15 + 1,545,000
Weight/ Resistance 100+ 1,513,000
Machines
Stationary Cycling 100+ 1,298,000
Running/Jogging 100+ 870,000
Source: Superstudy of Sports Participation, American Sports Data, Inc., January 2002
2. General Leisure Trends
A. Miscellaneous Leisure Trends
The following list of trends was produced by data collected by the Sporting Goods
Manufacturers Association, GreenPlay LLC, Roper Research, Leisure Vision, EDAW, Inc.,
NRP A, Leon Younger and Pros, NSGA, John Crompton Publications, and Athletic Business.
. More women than men participate in fitness programs outside the home.
. Americans have less leisure time than 5 years ago, but recognize the intrinsic and
extrinsic value of recreation and leisure more than ever.
. The greater the household income, the more likely that members started a new
recreational activity in the last year, and patronized public parks and recreation services.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxv
_________________m__
. Participation in structured programmed activities has decreased.
. Americans are participating in less of a variety of activities.
. Currently, opportunities for park and recreation participation are greater in mid-sized
cities, as opposed to smaller or larger cities.
. Americans spend more than $300 billion on recreation annually.
. The average recreation fee that people are willing to pay is slightly over $12. However,
the more satisfied they are with the experience, the more they are willing to pay.
. Choices for recreational activities continue to grow with malls, school activities,
entertainment centers (Dave and Buster's, Adventure Golf, etc.), movie complexes,
IMAX, skate parks, etc.
. Parks and Recreation Departments compete directly for recreation dolla.rs with private
offerings (health clubs, country clubs, etc.), amusement parks, hobby clubs, and travel
and tourism.
. Many homes today are designed as central entertainment centers with televisions,
computers, home fitness equipment, workshop and hobby areas, etc.
. On average, Americans watch more than four hours of television a day.
B. Programming Trends
. People have less unstructured time, so length of programs and sessions should be
reduced.
. Activities are moving towards unstructured, individual, and drop-in programs.
. Information technologies allow for the design and customizing of recreation and fitness
activities (reducing the need for a "standard package").
. People are moving away from teams to more individual activities.
. Increasing demand for self-directed activities, with less reliance on instructors and more
flexible timing.
. Increased demand for family programs and more programs for girls and women.
. Increased pressure to open traditional male sports to females.
. More activities are being adapted for disabled participants. Programs should strive to
be "universally" accessible.
. Fitness and wellness are viewed as a lifestyle that stresses the integration of mental,
physical, and spiritual well-being.
. Recreation agencies are forming strategic alliances with health, social services, and
educational agencies to offer more comprehensive health and wellness assistance.
. Programs need to encompass a whole" experience," as people look to add quality to the
basic recreation activity with depth, self-fulfillment, and self-expression.
. People desire quality over quantity - a first class experience in the form of excellent
customer service, programs, and facilities.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxvi
C. Facilities Trends
1. Transition of Amenities from II Alternative" to IITypical"
. Multi-purpose, large regional centers (65,000 to 125,000+ sq. ft.) for all ages/abilities
with all amenities in one place. This design saves on staff costs, encourages retention
and participation, and saves on operating expenses due to economies of scale.
. Leisure and therapeutic pools
. Interactive game rooms
. Nature centers/ outdoor recreation and education centers
. Regional playground for all ages of youth
. In-line hockey and skate parks
. Partnerships with private or other agencies
. Teen centers
. Indoor walking tracks
. Themed decor
2. II Alternative" Amenities Increasing in Popularity
. Leisure ice rink
. Climbing walls
. BMX tracks and Indoor Soccer
. Cultural art facilities
3. Management Trends
. Agencies across the U.S. are increasing revenue production and cost recovery.
. Level of subsidy for programs is lessening and more II enterprise" activities are being
developed, thereby allowing subsidy to be used more appropriately.
. Agencies are hiring consultants for master planning, feasibility, and strategic/policy
plans.
. Recreation programmers and administrators are being involved at the beginning of
the planning process.
. Information technology allows for tracking and reporting.
. Pricing is often done by peak, off-peak, and off-season rates.
. More agencies are partnering with private, public, and non-profit groups.
. The current national trend is toward a "one-stop" facility to serve all ages. Large,
multi-purpose regional centers help increase cost recovery, promote retention, and
encourage cross-use.
. Organization is structured away from specific geographic units into agency-wide
sections for athletics, youth/ teen sports, seniors, facilities, parks, planning, etc.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxvii
Appendix G: Alternative Providers
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Palre xxviii
ALTERNATIVE PROVIDERS
1. Health, Wellness, Fitness and Aquatics
A. King County Weyerhaeuser Aquatic Center
650 SW Campus Drive, Federal Way, 206-296-4444
The King County Weyerhaeuser Aquatic Center is a world class facility which hosts national
water sport events including the U.S. Olympic Team Trials and Synchronized Swimming Duet
in 2003. The 50-meter competition pool and recreation pool are programmed with swim
instruction, exercise programs, pool parties, various competitions and events, drop-in
swimming and lap swimming. The facility also has an annex containing a banquet room which
accommodates up to approximately 400 people theater style, 320 banquet style without a dance
floor, and 280 banquet style with a dance floor. The rental fee for the larger banquet facility is
$1,292.50 plus a damage deposit with the fee including staff supervision, cleaning, set-up and
break-down, and insurance. The banquet facility hosts a number of events each year
considering the pool schedule due to parking constraints. This facility is also available for
weekday and evening rentals, and is frequently used by businesses, nonprofit organizations,
and other entities.
.
A recent economic study (http:/ /www.metrokc.gov/parks/events/aquactr.htm) reported the
impact of Aquatic Center events in excess of $4 million annually. The operating goal is for the
entire facility to recover 50% of its expenditures through fees and charges, and in 2003 fees were
raised in an attempt to reach this goal.
Hours of Operation:
Monday - Friday 5:30 am - 10:00 pm
Saturday 11:30 am-l:30 pm
Sunday 11:30 am-l:30 pm
Note: Special events and activities are schedule Saturday and Sunday mornings, and rentals
are available beginning at 1:30 pm on Saturday and Sunday
. Containing a 50 meter pool, the Weyerhaeuser Aquatic Center is a unique competition
venue, and differs dramatically from the program components planned for the Federal
Way community center.
. The Weyerhaeuser Aquatic Center does not contain the type of leisure component
planned for the Federal Way facility.
. The banquet facility accommodates approximately 350 people.
. Traditional swim programs such as lessons, lap swimming, drop-in swimming, and
birthday party rentals are also available.
City .of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxix
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B. Tukwila Community Center
12424 42nd Avenue S, Tukwila, 206-768-2822
The Tukwila Community Center includes 10,750 square feet of gymnasium, fitness area,
aerobics area, banquet room, classrooms, two racquetball courts, swimming pool, and locker
rooms totaling 48,000 square foot with approxi~tely 4,000 of that space encompassed in the
senior wing.
The fitness area features an l8-piece weight training circuit, various cardiovascular pieces, and
free weights which can be accessed by individuals 13 years and older. The gymnasium is also
available for drop-in use, and is also utilized for various leagues and organized activities. There
is a separate fee for utilizing the racquetball courts which can be reserved up to 3 days in
advance.
The center also features a number of rental spaces including a 3,000 square foot banquet room,
2,050 square foot social hall, various smaller meeting rooms, as well as the gymnasium and
pool. The resident rental fees for the larger banquet facilities and gymnasium range from $60 to
$88 per hour.
Hours of Operation:
Monday - Friday 6:15 am - 9:00 pm
Saturday 8:00 am - 4:00 pm
Sunday 8:00 am - 12:00 pm (pass holders only)
The 2002 annual budget for the facility included expenditures of $1,810,000 (including all
recreation programs and services), and revenues of $745,000 equaling approximately 41 % cost
recovery (self support), excluding debt service on the facility.
C. Bally's
328281st Avenue South, Federal Way, 253-838-3424
3170120th Avenue South, Federal Way, 253-941-5990
There are two full service Bally's health clubs in Federal Way with fitness equipment for drop-
in use, and fitness class offerings in aerobics, power cycling, yoga, Pilates mat, kwando,
spinning, kickboxing, as well as other popular amenities including a swimming pool, whirlpool,
and running track. The facility features over 48 pieces of cardiovascular and 55 pieces of
resistance training equipment including machines from Life Fitness, Precor, !carion, Magnum,
and Hammer Strength. Certified personal trainers are on staff to assist members with massage
therapy also available. Babysitting services are also available to members Monday through
Saturday 8:30 am to 1:30 pm, and Monday through Friday 4:00 to 8:00 pm.
Memberships can be purchased for the health club as outlined in the comparable fees table.
However, special promotions including an "Off-Season Sale," free one-month membership
certificate, and various others are offered throughout the year.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxx
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Hours of Operation:
Monday - Friday 5:00 am - 10:00 pm
Saturday & Sunday 8:00 am - 8:00 pm
D. Curves for Women
28839 Military Road South, Federal Way, 253-946-4401
1500 South 336lh Street, Suite 11, Federal Way, 253-952-3301
Two Curves for Women, north and south, located in Federal Way, are part of one of the largest
franchise fitness centers n the United States. Curves for Women caters strictly to women, and
offers a 30 minute "total body" workout (circuit training) using hydraulic resistance strength
training machines.
Additional Curves for Women clubs are located nearby in Fife, Auburn, Puyallup, Edgewood,
Kent, south Seattle, Tacoma, Lakeland Hills, Vashon Island, Sumner, and Bonney Lake.
E. 24 Hour Fitness
2130 South 314th Street, Federal Way, 253-839-5588
Located in Federal Way, 24 Hour Fitness touts "everything you need to achieve a balanced life!"
Full aerobics and cycling schedule, personal training, Kid's Club, pro shop, sauna, and tanning
along with a free weight room are available 24 hours a day. This facility is approximately
25,000 sJ. in size.
The fee structure is included in the comparable fees table; however, it is important to note that
various special rates were available including a special 90 day limited term trial membership.
A second 24 Hour Fitness, containing similar amenities, is located in nearby Kent, at 12966 Se
Kent-Kangley Road.
F. Federal Way Norman Center YMCA
33250 21st Ave SW, Federal Way, 253-838-4708
The Norman Center is part of the YMCA of Greater Seattle which has the mission of "building a
community where all people, especially the young, are encouraged to develop their fullest
potential in spirit, mood, and body."
The YMCA is located on a partially wooded 5-acre parcel featuring an outdoor sports arena,
playground, grass play area, natural pond, and walking trails. The indoor facility houses child
care, summer day camp, sports programs, and fitness classes. The child care program is open
Monday through Friday, 6:30 am to 6:30 pm, and is closed on Saturday and Sunday.
The YMCA fee structure is included in the comparable fees table. However, in fulfilling its
mission, special accommodation through financial assistance is available based on family
income, number of household members, and the availability of YMCA funds.
G. Auburn Valley YMCA
City of Federal Way Parks, Recreation and CUltural Services Deparbnent Community Center Business Plan
Page xxxi
------ -- -------------
1005 12th Street SE, Auburn, 253-833-2770
This Center is also part of the YMCA of Greater Seattle, and is a fairly small facility with a
multi-purpose room, fitness area, 25-yard pool, and outdoor basketball court. Current activities
include fitness programs and consultation, strength training, senior fitness, martial arts,
summer day camp, swim lessons, swim team, teen programs, pool parties, and various other
programs.
In 2004 the YMCA, in partnership with the City of Auburn and the Boeing Company opened.
The facility will address low-income, at risk youth and family needs, and the new, full-featured
facility has a variety of program components including a gymnasium, swimming pools, child
care, and fitness area.
Hours of Operation:
Monday - Friday 5:30 am - 9:00 pm ,
Saturday 8:00 am - 6:00 pm
Sunday 1:00 pm - 5:00 pm
H. Korum Family Branch YMCA
30243rd Avenue SE, Puyallup, 253-841-9622
Established in 2000, this Branch is part of the Tacoma-Pierce County YMCA serving over 13,500
youth, teen, and adult members each year. This 106,000 square foot facility features two
meeting rooms, nursery, two gymnasiums, four racquetball courts, rec room, a state of the art
gymnastics gym, two aerobics studios, free weight room, cardio equipment, free-motion weight
equipment, Cybex weight room, group cycling room, indoor track and chapel as well as lap,
instructional, toddler and therapy pools, steam rooms and a dry sauna
Programs include exercise classes, fitness classes for older adults, fitness orientations and
consultations, 12-week personal fitness program, and 8-weeks to wellness. Indoor and outdoor
adult sports offered include competition at three levels in basketball, volleyball, roller hockey,
softball, ultimate Frisbee, golf, and soccer. Fees for daily and annual passes are detailed in the
comparable fees table.
As a YMCA, strong kids, families and communities are built by integrating the core values of
caring, honesty, respect, responsibility, service and forgiveness into each of our programs. The
membership offers a 30-day money back guarantee refund if the YMCA does not meet
purchasers' expectations.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxxii
Hours of Operation:
Monday - Thursday 5:00 am - 10:30 pm
Friday 05:00 am - 9:30 pm
Saturday 7:00 am - 10:00 pm
Sunday 1:00 pm - 8:00 pm
I. Federal Way Boys and Girls Club
308 8th Avenue S, Federal Way, 253-941-2722
The Club was founded in 1959, and housed in school district facilities unti11978 when the
current 14,000 square foot facility consisting of a gymnasium, snack bar, locker rooms, as well as
offices and storage was opened. Club staff includes four full-time and three permanent part-
time employees, which is supplemented by over 600 volunteers. The majority of Club funding
is self-raised through dues and fees, contributions, grants and special events, with a minor
amount of funding provided by the United Way of King County. The Federal Way Boys &
Girls Club serves over 2,600 children grades 1 through 12 providing scheduled and drop-in
programs I?ore than 300 days per year.
The club promotes appropriate activities in a positive environment for after school and summer
programs. Programs are focused in six core areas:
. Character and Leadership Development
. Education and Career Development
. Health and Life Skills
. The Arts
. Sports, Fitness and Recreation
The Boys and Girls Club offers a variety of options -- annual membership; PM Pals, an after
school program, is $75 per month; a day camp program at Mirror Lake Elementary for grades 1
through 6, which includes all day activities such as spotts, crafts, games, computer education,
special events and field trips; summer Teen "travel" Camp, for boys and girls going into grades
7 through 9. A variety of summer sports camps are also offered through the Boys and Girls
Club.
The Boys and Girl's partnered with the Federal Way School District to build a Youth
Development Center on the Truman High School Campus. The building is 16,000 square feet
and includes media and class room space, a climbing wall, and cafe.
City of Federal Way Parks, Recreation and Cultural Services DepartmeJ,lt Community Center Business Plan
Page xxxiii
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J. St. Francis Hospital
34503 9th Avenue, Federal Way, 253-838-9700
Physical therapy services are available at St. Francis Hospital with a focus on innovative and
diversified programs to help patients achieve the fullest rehabilitation, overall fitness and
independence possible following an injury, surgery or illness. Services include orthopedic
rehabilitation, manual therapy, aquacise, and back stabilization.
K. Virginia Mason Federal Way
33501 First Way S, Federal Way, 253-838-2400
Information not available at this time.
1. Wild Waves Enchanted Village (Six Flags)
36201 Enchanted Parkway South, Federal Way, 253-661-8000
This Six Flags Park includes a variety of amusement and water rides including roller coasters~
roulette wheel, carousel, train, super slide, Ferris wheel, drop slides, river ride, cable runs, and .
activity splash area for younger children. Admission options include daily and season passes.
2. Senior Centers
A. Federal Way Senior Center
4016 South 352nd, Auburn, 253-838-3604
Located in Auburn, the Federal Way Senior Center provides adult day care and respite by
hosting a variety of activities including arts and crafts, bingo, old time music, seated exercise,
and lunch. Day care is available Monday through Friday from 9:00 am to 2:00 pm., with
transportation available.
A number of computer classes, from beginner to more advanced, are offered at the Center.
Additional services include advice on purchasing a new or used computer, upgrading an
existing system, and selection of appropriate software programs.
Another key program is Walk for Your Life which is held every week regardless of weather.
The cost is very low, and the difficulty of hikes ranges from easy level paths to hills and
irregular surfaces.
B. Auburn Senior Center
808 9th Street SE, Auburn, 253-931-3016
The mission of the Auburn Senior Center is "to enhance the quality of life of senior adults in our
community through social, recreational, health and wellness, educational, and nutritional
services and programs. This 14,000 square. foot center also provides a respite program made up
of social, physical and creative activities with both a morning snack and lunch provided. A
number of drop-in activities are available such as pool, computer use, reading, and socializing,
as well as programmed activities ranging from health and wellness to education.
City of Federal Way Parks, Recreation and Cul.tural Services Department Community Center Business Plan
Pal!:e xxxiv
The Auburn Senior Center, recently remodeled, includes a banquet space (break-out rooms),
cafe, basic and commercial kitchens, classrooms, lounge, and office space. The facility is often
used for rentals of various types.
3. Meeting and Banquet Facilities
There is currently a limited amount of meeting space in Federal Way. Listed below is an overview
of nearby options, with fees specified for those facilities with space comparable to the multi-
purpose room(s) in the new center.
Table 23: Meeting Spaces Matrix
Akasaka Restaurant
Auburn Senior Center . Entire Building - $100 per hour
minimum 5 hours for 189 people
. Meeting Rooms - $12.50 per hour for
40 people
. Additional fees for commercial
kitchen, tableware, etc.
Best Western Fife Hotel & Up to 1,100 . $1,500 for 300 people (discount upon
Conference Center F&B order
Best Westem Federal Wa 6 - 300 $125 - $600/da
Billie McHales 70
Cliff House Restaurant 56 - 102
Courtyard by Marriott 4 - 150 . Larger ballroom - $1,200 for all 3
sections, $300 for smaller sections for ~
to 4 hours, seats 400 theater, 180
banquet (rounds)
Smaller banquet - $600 for all 4 sections,
$150 for smaller sections for 2 to 4
hours, seats 96 ban uet st Ie
Dumas Bay, City of 98 . $360 for 9 hours, $60 per hour (does
Federal Way not include set-upltear-down, and rental
time must include these plus time to
decorate
Federal Wa Comfort Inn 60
LaQuinta Inn and Suites 5 - 250
Lobster Sho 35
Marie Callender 60
Norpoint 250 . Cascade Hall - $150 per hour
minimum 4 hours (plus $150 cleaning
I fee), seats 250 banquet style
I . Meeting Rooms - $30 per hour (plus
$45 cleaning fee) seats 25
. G m - $70 er hour Ius $150
City of Federal Way Parks, Recreation and Cultural Services Deparbnent C01]UI1.unity Center Business Plan
Page xxxv
-~----
,;;;~~;r"~--''l!).,,<<'-~ 0""'-- .., ^ ":a;'''''''>":,'~~'''==-- ~~~..,,,.:;~' -=~~~_ =,,-"'" c= - --,." ~=-"-'ffi~' '= ~"--"-"-,<.."=.-,~""'" (.~
''''$i*~~ri.itt~?fl;,,~~~~~'':;~Jftti,::'Miff ,~~~ ~ ~~.;;~~Wi}~1~~-\[i.~ wl~&"~~~'it,f~?;iJ,~~?3:li~~~i, ;!;,i:~;.~~,;:~?t:&o~~~~.f~'5?'-
~$~t~'t~f~t~:i11,~~i;:~i~:~~~r{;~;~~~l~: )h~'~~ ~~~~;:;:i~Sti~~~:ft~~Jj}~;ri~~~-iiF~~~~~:~~: ~ :.t~(:~~;)~,t:~:: ;'%~A
~~t' 'ffi:~;~~i~;,;;;!-,~g\&,~ .;-,'~;~~\;. ~ V'.....~:; ilfg i"",':::, ,:JJJiti'7:' ',.. ~Zi'~{"'''''*'l J',{;>~,ii'R:jrJ'''~'i;4~fi<~ 0 )0#", ~1. f>: ',' :,,( -' ;, >.,':~
~4~ ~~ ~~1fb~~',}:;~> ~'3"~ dId. ~{;j~..",~~~"J ~'~~h~.tr~1&~..ii~~3~~~lli~~3L:;.{::fo;.~c(fij~~
cleaning fee
. Entire Building - $445 per hour plus
$525 cleaning fee
Old Country Buffet 90
Outback Steakhouse 1-20
Red Lobster 1-80
Roval Coachman Inn 4-75
Super 8 Motels NW, Inc. 10 - 40
Torero's Mexican 30-35
Restaurant
Travel Lodge 25
Tukwila Community Center 199 . Full Banquet - $650 for 10 hours,
seats 199 banquet style
. Gymnasium - $1,600 for 10 hours
(non-athletic)
. Gymnasium - $400 (athletic)
. Meeting Room - $275 for 5 hours,
seats 36 classroom style
. Rates for peak periods, residents
receive a discount
.. Twin Lakes Golf & Country 200 - 250 $7 per person plus tax. Catering
Club additional.
Vince's Italian Restaurant 50
Weyerhaeuser King 99 - 396 Banquet - $1,292 all day, seats 320
County Aquatic Center banquet style
Source: Federal WalJ Chamber of Commerce, Direct Contact with Organizations, Various Web Sites, Rental Brochures
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Pa~e xxxvi
Appendix H: General Overview of Community Center Position Responsibilities
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxxvii
----
GENERAL OVERVIEW OF COMMUNITY CENTER POSITION RESPONSIBILITIES
Community Center Supervisor - Responsible for all operations, marketing, maintenance, and
management of the facility. The entire salary for this position is considered a facility expense.
Aquatics Coordinator II - Supervises pool operations and maintenance including swim lesson
programs, aqua aerobics, and fitness programs in the pool areas. Staff supervision responsibilities
include the Assistant Aquatics Coordinator, numerous part-time Lifeguards and swim instructors,
and a 1.0 FTE Head Lifeguard. Responsibility for seasonal beach operations continues. It is
anticipated that the Aquatics Coordinator II may work weekly as a Lifeguard and Instructor. The
salary for this position is a facility expense.
Assistant Aquatics Coordinator - Assists with supervision of pool operations, maintenance, and
instructional programs. While responsible for indirect management, this position has no direct staff
supervision/ evaluation responsibilities. Responsibility for seasonal beach operations continues. It
is expected that the Assistant Aquatics Coordinator may playa key role as Lifeguard and
Instructor. The scheduled hours will vary,. but may include the periods when it is difficult to find a
consistent, quality staff person (e.g., opening shift, weekdays). The entire ,salary for this position is.
considered a facility expenses.
Head Lifeguard - Responsible for substantial front-line hours as Lifeguard and Instructor. The
scheduled hours will vary, but may include the periods when it is difficult to find a consistent,
quality staff person (e.g., opening shift, weekdays).
Fitness/Athletics Coordinator - Manages all Community Center based general fitness, youth
athletics programs, and climbing wall with the exception of aquatics fitness and athletics.
Responsibilities also include hiring, training and supervising part-time Fitness Instructors and
Athletics Coaches, overseeing contracted Fitness Trainers. The entire salary for this position is
considered a facility expenses.
Fitness Instructors - Responsible for leading fitness classes of various types. Classes are held
during all hours of facility operations.
Fitness Trainers - Responsible for fitness orientations as well as personal training and testing.
Hours vary depending upon demand.
Youth Athletics Staff - Responsible for coaching and instruction in various youth athletics
programs. Generally, schedules include evenings and weekends. As this position is program
related, zero percent of salary is included in the facility expense. This is a facility based expense
with all new programs Community Center based. However, it should be notec}. that the facility
operating budget does not currently include any youth athletics staff funding so all youth athletic
programs must recover all staffing costs.
Climbing W:all Instructors - Responsible for direct supervision of climbing wall and instruction
programs. Schedule varies seasonally, but includes evenings and weekends.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Pa~e xxxviii
Facility Services Coordinator - Supervises front-line facility operations and guest services staff
including Techs, clerks, Building Supervisors, and several part-time Child Care Attendants. As a
new position, 100% of this salary is assigned to the facility.
\
Administrative Assistant I - As an existing position, it is recommended that 0% of the e~penditure
for this existing position at Klahanee be transferred to the Center budget. This position is
responsible for accounts receivable and payable, financial tracking, reporting, management
analysis, desktop publishing, back-up support to the front desk, and support for the Facility
Manager. The consistent tracking and flow of information will be essential to decision making with
an entrepreneurial management approach that enhances operational efficiency.
Office Tech II - Performs front-line operations tasks including registering participants for classes,
pass sales, point of sale transactions including facility access, scheduling birthday parties, general
customer service tasks, answering guest inquiries, as well as a variety of other responsibilities. One
person will have primary responsibility coordinating all program and rental scheduling within the
facility. One position is an existing expense in the Recreation and Cultural Services budget, and the
tWo new positions are funded through the Community Center.
Building Supervisors - Assist as front-line guest services representative directing staff and
addressing guest concerns. Generally scheduled during evenings and weekends, and plays a
primary role in supervising off-hour rentals.
CustodialfMaintenance Specialist - Responsible for custodial and maintenance tasks within the
facility ranging from routine cleaning, set-ups and break-downs of rooms, ordering supplies,
scheduling staff, scheduled equipment maintenance, urgent repairs, and various other tasks.
Possesses CPO, and assists with pool maintenance and equipment. Directly responsible for
supervising the Custodial/Maintenance Specialist, two full-time custodians, and numerous part-
time custodians.
Custodian - Responsible for custodial and set-up/tear down tasks within the facility ranging from
routine cleaning, set-ups and break-downs of rooms,
Child Care Attendants - Responsible for direct supervision to children in drop-in child care.
Generally scheduled mornings, evenings and Saturdays.
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xxxix
--
Appendix I: Projected Operating Budget
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xl
----------
FEDERAL WAY
Projected High Level Operating Budget
'l,#i."'.i'l:;":>'.~'4.",jt~""!i!.~jr~~~.,.;',r:"W'':~iii.'ii:i''i~1\.~~~'-l1r.F.''K"~i'1f.'..\~m~;i,~rt..l~~m"'~{~~1~lf'~lLl " '
i\_\t_15ttfiiiilfllilll\I~lilla~_.a\~l},l,~il~~~..~,.,:i...
t,r~'";ii';';"';"tr""-..ll'~",j;"~.~"~~~.""''';'!i;;o''''l,.!rt'''''-~!J1J;1,.'~I.''J1f.~.=;~",_m;. ."" _.. .,.....~' '.I';i~'~fI:;;tm@;""'"",<~_'. -. ~, a
~:l"-~j,~~\:-,"'~:l""fil:"~..,::.:r;,;'~~~q:ll~~~i" ir'!,,\'\; la:~';:;:~'j;";-"i\~~-::~"t~ff.:-~~l,<" '~.mi;:'tff~~t- -, . -: --_ " -.-:m~, D,E-.. 'If,f'I:<''1f.:'' -~'f."~~~~'''~~'~- ,- ..;
. .;" "i:t$r;.:::~~~~-il... . .~.~ - .::,,_:\'t~.,:,~.. . . ,.".-, :'1~; . ~;"",~'~--"1,'{~~;,;>,:~,:'~,__"'~' ",i'~~.~~~1\: ~.'o.?;'._ _-" : _ ~ .., . ~ ." .-. ~_ ~ _ ~;~ :-, '__ _.'. ',{ ~:-:;;'\'k.,~i-'~" '''-';;';'1.'<'-..<: - '. _ ~ - -, _ - , '" ~.
2i~~~ll'I""''';~'f="~~~~~"....~lW~~;.,.,s",~:,..e"t.....;.'!:.<~c.i..~~~'::i~~~'' '!..,..;.."~...-n:.~t...~..-,.t,,,~ ~~, _ r.f.:f:...':O<':Ui.~t.~..:~t:_'.J~~~J.,,.-!l~;.,~~z~~ '.f' .~......, .
Personnel Services $1,211,080
Supplies $138,254
Services $497,710
Minor Capital $22,000
Total Expenditures $1,869,043
~B~~~~~. . .~,. .' i:JJ;:'~SV'11J:~~~[~':i~~"";~~~':f;,1;~~
~~ot&~~~~~-5~t~~ h. ~ _~ . ~~~~~~Wi~tt.~~~~r~~jf~~
Operating $1,487,781
Programs $173,240
Total Revenue $1,661,021
~~~~-':~~~~IIiIi~'Wi~qm~~wa~~~~~
?~~"ifih~~~,~~~~~~~~r:\:;,*~u~jJ~.A~~~B!~M_~
~r~~:}tfi~1~~~~~?:i1.~. . .~~.'!i1i;... 'l>.iii1ii!~Fi~~. '1;;';"'J'[Fm"s.'~e.';'" ~~..,,'j{~~."~elih~~1:T;r~~tl,~'2,~~~~~~~~~
~~k~~~~fi11:i~I"':J'~~~'~i:'. l<~J!L.~~7J!rn.}~~~~!l!a~~~~~~~~ti~~~..m_~
1'~ifj~",;.f1i;~'t,:<i~~-ml\, "'.. ., . .~~.. .~~""'~~~' . -ilm.~Im..' '~_. ..j.'ll1i~~~1ia~i~~.~ :'~.~~.lO';'1'.' ~":;';""
~ "~;;'7i~ '1<:.....,',,,. _ - . ~~~- -- - - 'Wt:t~ J:;;~J;ll:J~ -u_;~,' - - u ' .;.. ., - '.1' q-,-eEl -, ~ 'I; t'lr
...,., .,.~,~,~'fW,~4~",,~.. ...,<)1"""... ,_"..,.,~....' _.;.. '.' ._ wJl\.." . ,..... ~".,."'"',,,.""' J~.^.?!1 I ,~.. ,
Note: It is recommended that annual revenue exceeding the allocated subsidy be placed in an
account for funding future capital replacement
.,
Revised 1 :38 PM, 8/28/2006
FEDERAl WAY, WASHINGTON
Operational Pro-Forma
Estimated expenses and projected revenues are based QI1 a basic understanding of the Federal Way COI1IIJJllity Center and the best Information available
regarding the market area and current practices of the City as of March 2006. There is no guarantee that ihe estimates and projections wtlI be met as there
are many variables that cannot be accurately detemined, and/or are subject 10 change dUllng the actual ~ementation process. The estimated number of
participants is based on current program offerings or sinilar venues and does not guarantee the availability of participants to meet projected revenues.
AssumpUons:
Opening dale: Winter/Spring 2007
Flnandals: aU costs are in 2lJ06 dollars
Facility Size: 72,000 sJ.
Adult Dalty Fee: $7
Adun Annual Pass $450
Subsidy Requirement: Maximum $319,000 (2006 dollars)
FacUDy Hours: Monday - Friday 5;30 am 10 9:30 pm
Saturday 7 am to 6 pm
Sunday 10 amlo 6 pm
Aquatics Hours: Monday - Friday 5;30 am lo 9:00 pm
Saturday 7 am 10 5:30 pm
Sunday 10 am to 5;30 pm
ChUd Care Hours: . Monday - Friday 9 am lo 1 pm, 4 lo 8 pm
Saturdays 9 am lo 12 pm (year round)
Mls.cellaneous: Annual 1 week closure for maintenance/cleaning
Budget reflects a blended averageot 1 sl 3 years of operatiOns
Actual year-1 revenue expected to be higher
Actual year-1 capllal expendilures expected to be k>Ner
Actual funds available for year-1 capital reserve expected to be higher
Operallng Expendnures Pro-Forma Overview:
Total Wages $999,235
Total Benefits $211,845
Benefits 11%
Personnel (excluding benefits) 53%
Suppfies 7%
Services 27%
Other 1%
Total 100%
EXPENDmJRES:
~~~----~~.-..~
(Based on 2008 dollars)
Full-time salaries $480,304
Part-time salaries $515,731
(Aquatics lessons, aquatics guards, guest s81Yfc:es. custodial. child
care, elc.; nol new PfOI/IllIMIing ""'II)
FuR-time overtime pay $3,200
FuI~time benefits @ 28% ofwages $134,485
Part-time benefits@ 15% ofwages $n,360
/ncludes: employment taxes, retirement. wotker's comp, disa/Jj/j/y, health for FT staff, & required
benefits PT staff
-_~~'-:!~r:~~l~f7~~'~reIIlS~.&J!~~~~~~~~~~~li.~~
- :11 -,...._G__~~...-lM'3'B .4> .....1ilfJ\1IR
Program supplies $32,754
Operating supplies $20,000
Office suppl'18S $13,000
Computer supplIes $3,000
ConcessionslVending (contracteil operation) $0
Pro shop supplies $7,000
Postage $7,000
Pool chenicals $25,000
Uniforms $6,000
Janilolial supp6es $15,000
Tools and equipment parts $6,000
Books and periodicals $5lJ()
Miscellaneous $3,000
~:::T~_=~~~~~>i~ ~/..7'_'.:::r~,",,"1 t!.~~n:.~f'~~~"![~,::~~ ,
.
Revised August 24, 2006
--------
ExpendItures (conl/nued);
~~~f~~rt~.11[~&~g;~:;;~1~~1~~2~~~~li:-~~r~~1~~~~
Personalized fitness trainers. conllacted $0
Bldg/eQml maintenance - eqrnt renlals, vendor services, etc. $28,000
Custodial services - conlracted $39,092
(Con_led@ $21.90lIl" 5 hrslday. 7 days/wk, 51 weeks)
Other services - contracted (i.e., bus planning, marketing,
advertising, graphics design) $20,000
Printing/publishing $6,000
Employee lIalning and lravel (FTE) $9,000
Employee recognition
Dues, subscriptions, memberships $1,500
Intemal Services City of Federal Way charge (insurance, IT, etc.) $119,118
(Based on estimate developed by Ffnance Dept)
MisceDaneous $5,000
Utiltties - gas, water, electrical, sewer $221,000
(Pet "enerpy Design Assistance: Bundle Report by The Weidt Group + S for sewer)
BUIlding maintenance and repair $18,000
landscaping and Grounds Maintenance $31,000
Taxes (relail sales, resale of linens. etc.)
Ta:K8S are not included In any lees- and 'M1J be charged at time of
purchase; a separate 'Wash" account is recommended for tates
Permits $2,000
~~~1.~l~.~.~;f~~~b~1$'~~;~'~~~f.}i~~.~1i~~~~,~QfalisetYIC.esj..~g~i~~~~J;t.m~~~i~'~'..~~~!f'"49'Z:74.4~
~~~mi}~~~~~~~1!'E11i
FFE - new, replacement $10,000
Building improvements, refurl>ishment, renovation $12,000
(Rellects rundlng lor years 1 .3; operating yea,. 4+ need /0 fund
addHional C8p1la1 replacement incrementally)
1~~~~1(i;>!~~t",~q""~~~'t~'ft.4j::1i*~$ilbtQW;M1Iii)ItC.ilPItidi\-"~1'f,j;'_f,\1{~,%!"f"~.'Ii~':j;,'\<$Jt~*f~~('ii$'22:~
f'~~~:&>>h~~~~;~~~~~"?;:'~-iL{~~~r:tltijgfGRAND;TDFA~~~~~~;r$i:~it.i'~"if;~~~!($,1~i*1
REVENUES:
Fmi~.K~}~~it~~~1~~1~{~~~~~~~W~'11On5:ill~
Daily admissions .$558,000
"Generic" passes $741,763
Revenue reduction (existing K1ahanee revenue) ($26,500)
(LO$t tel.'e1tUe due to K1Bhanee clO$Ure)
Childcare revenue $26,928
(450 /0 500 chHdren/mOnlh@$2MsiV
Fitness training revenue $18,750
(F;tness training;s contracted service wIFW receMng $151hr session)
Concessionslvending $14,400
(Conltsded out - assume net revenue from contractor. 01 just l/f!nding revenue)
Pro shop merchandise $9,100
/Based on 3D% ma"'-up}
Facilily charge-back tee $0
(Additional faa could be charged lor laague use of lhe gym space lor games)
Faality rentals $145,340
~~~~~~il
1f~_~~~~~DMtJj~~
Aquatics programs $142,240
(Additional fae charged lor aquatics programs such as Ies"""s, private
ins/Juclion, swim team, specJa/ty classes, non-passhoklar aqua
Inness. etc.)
Fitness programs $20,000
(Daily Iaerj>ass Includes patficipation In basic tftness classes. This
revenue teBects other daues such as}lOgS. etc.)
General Interest $0
(GI revenues are program rather than IacIIily revenue)
Incremental increase in senior programs $5,000
(Per Federal way s/atr _te)
MisceUaneous $6,000
~~J.\I_iRj~__lM!~
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IiMlilW )III~f__.~.~~~~TIL.:.~__
1J~i!!~Jmilllll'n~~!-_. -.----- --'---1,", '-' "'~i:~S~~"::;;:::;~..UlDJQlIQJI
(Ml!ior capital reserve fund pro]eclion e$limaled by Federal Way
FInance DepQ
~i~F~~~~if:.r.~~-j!n1~~)1
Hole: II is recarrmnded that annual revenue exceeding the allocated subSidy be placed in an account for funding future capital replacement
Revised August 24, 2006
------------
------------ -------
~
.
Appendix J: Staffing Plan
City of Federal Way Parks, Recreation and CulturaI Services Depitrtment Community Center Business Plan
Page xli
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Appendix K: Washington State Tax Assessment
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xlii
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KJP Activity Taxability
Item Name Price
$1.00 Promo Swim 01-Jan-03 $1.00 taxable
1 hr Card Purch Ad 01-Jan-03 $55.50
1 hr Card Purch Sr 01-Jan-03 $37.50
1 hr Drop In Adult 01-Jan-03 $6.00
1 hr Drop In Senior 01-Jan-03 $4.50
1 Yr AD Pass 01-Jan-03 $350.00 taxable
1 Yr Dsbl Pass 01-Jan-03 $200.00 taxable
1 Yr Fam Pass 01-Jan-03 $6DO.00 taxable
1 Yr Sr Pass 01-Jan-03 $200.00 taxable
1 Yr Yth Pass 01-Jan-03 $250.00 taxable
1/2 hr Card Purch Ad 01-Jan-03 $38.00
1/2 hr Card Purch Sr 01-Jan-03 $32.00
1/2 hr Drop In Adult 01-Jan-03 $4.50
112 hr Drop In Senior 01-Jan-03 $4.00
3 Mlh AD Pass 01-Jan-03 $135.00 taxable
3 Mth Dsbl Pass 01-Jan-03 $82.50 taxable
3 Mth Fam Pass 01-Jan-03 $250.00 taxable
3 Mth Sr Pass 01-Jan-03 $82,50 taxable
3 Mth Yth Pass 01-Jan-03 $82.50 taxable
Babydoll t-shirts 01-Feb-02 $3.00 taxable
Caps 01-Feb-oo $3.00 taxable
Conditioner 01-Jan-03 $7.00 taxable
Deep Water Drop In 01-Jan-03 $9.00
Fam Sw AD 01-Jan-03 $3.00 taxable
Fam Sw Dsbl o 1-Jan-03 $3.00 taxable
Fam Sw Sr 01-Jan-03 $3.00 taxable
Fam Sw Yth 01-Jan-03 $3.00 taxable
Float in Movie 01-Jan-03 $6.00 taxable
Goggles 01-Feb-00 $6.00 taxable
Hydro-Fit Gloves 01-Jan-03 $20.00 taxable
lap Sw AD 01-Jan-03 $4.50 taxable
lap Sw Dsbl 01-Jan-03 $3,00 taxable
lap Sw Sr 01-Jan-03 $3.00 taxable
Lap Sw Yth 01-Jan-03 $4.50 taxable
locker 01-Jan-00 $0.25
Mugs 01-Feb-00 $2.50 taxable
Pins 01-Feb-00 $5.00 taxable
Polo Shirts 01-Feb-02 $10.00 taxable
Public Sw AD 01-Jan-03 $3.00 taxable
Public Sw Dsbl 01-Jan-03 $2.25 taxable
Public Sw Sr 01-Jan-03 $3.00 taxable
Public Sw Yth 01-Jan-03 $3.00 taxable
Shampoo 01-Jan-03 $7.00 taxable
Shower 01-Jan-03 $3.00 taxable
Sr Swim 01-Jan-03 $3.00 taxable
Sweatshirts 01-Feb-02 $10.00 taxable
Swim Diapers - l . 01-Jan-03 $10.00 taxable
Swim Diapers - M 01-Jan-03 $10.00 taxable
Swim Diapers - S 01-Jan-03 $10.00 taxable
Swim Diapers - Xl 01-Ja\1-03 $10.00 taxable
Swim Diapers - XS 01-Jan-03 $10.00 taxable
t-shirts 01-Feb-02 $5.00 taxable
Waddles 01-Feb-00 $5.00 taxable
City of Federal Way Parks, Recreation and Cultural Services Department Community Center Business Plan
Page xliv
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FEDERAL WAY. WASHINGTON
Operalional Pro-Forma
Estimated expenses and projected revenues are based on a basic understanding of the Federal Way Community Center and !he best information available
regarding the market area and current practices of the City as of March 2006. There is no guarantee that the estimales and projections will be met as there
are many variables that cannot be accurately determined, and/or are subject to change during the actual implementallon process. The estimated number of
participants is based on current program offerings or sinilar venues and does not guarantee the availability of participants to meet projected revenues.
Assumptlons:
Opening date: Winter/Spring 2007
Financlals: all costs are in 2006 dotlars
Facility Size: 72,000 sJ,
Adult Daily Fee: $7
Adult Annual Pass $450
Subsidy Requiremenl: Maximum $319,000 (2lJ06 dollars)
FacilDy Hours: Monday - Friday 5:30 am to 9:30 pm
Saturday 7 am to 6 pm
Sunday 10 am to 6 pm
Aquatics Hours: Monday - Friday 5:30 am to 9:00 pm
Saturday 7 am lo 5:30 pm
Sunday 10 am to 5:30 pm
Child Care Hours: Monday - Friday 9 am to 1 pm. 4 to 8 pm
Saturdays 9 am lo 12 pm (year round)
Miscellaneous: Annual 1 week closure for maintenance/cleaning
Budget reflects a blended average of 1st 3 years of operations
Actual year-l revenue expected to be higher
Actual year-l capital expenditures expected to be lower
Actual funds available for year-l capital reserve expected 10 be higher
Operallng Expenditures Pro-Forma Overview:
Total Wages $999,235
Total Benefits $211,845
Benefits 11%
Personnel (excluding benefits) 53%
Suppiles 7%
Services 27%
Other 1%
Total 100%
EXPENDfTUREs;
~_.._----- .,-~-~ .,.."..-----~!f !l a.i~Rl-.--4i:i1.L ....- _il~w..._"""""~"'i!'~
f.gof~:rlllU~!f - (Based on 2006 dollars)
- 1iWfa--~ mll'SI'iAU_
Fun-time salaries $480,304
Part-time salaries $515.731
(Aquatics lessons, aqualfcs guards. guest services, custodial, child
care, etc.; not new programming staff)
FUl~time overtime pay $3,200
Full-time benefits@28%ofwages $134,485
Part-time benefits @ 15% of wages $n,360
Includes: employment taxes, mlirernenl. worl<er's comp, disability, health fi)r FT staff, & ""1uired
beneli/s PT staff
~:.~:::='~;:~:~:";ZJ:2:=:':~~ ~~3~l&lD '~:CIZ~ ~5:'::....:.-!:::~-rrif~Ll1i~jt.j~
- -~'-f81111
Program suppfies $32,754
Operating suppfies $20,000
Office suppiles $13,000
Computer supplies $3,000
Concessions/vending (contracted operation) $0
Pro shop supplies $7.000
Postage $7,000
Pool chemicals $25,000
Uniforms $6,000
Janitorial supplies $15,000
Tools and equipment parts $6.000
Books and periodicals $500
Miscellaneous $3.000
~~-'~~~'~E_7=-2:;~:1I:::.:~~.,~tf!! _l!~_~
Revised Augusl24, 2006 Page 1 of 15
Expenditures (conllnued):
_~i'~i~~1}]~~~lJ!ID~_
Personalized fitness trainers - contracted $0
BldgJeqrnl maintenance - eqml rentals. vendor services, elc, $28,000
Custodiat services - contracted $39,092
(Con/racted@S21.90Jhr,ShfSlday, 7dayslwk. 51 weeks)
Other services - contracted (i.e., bus planning. marketing,
advertising, graphics design) $20,000
Printing/publishing $6,000
Employee training and travel (FTE) $9,000
Employee recognition
Dues. subscrtptions, memberships $1,500
Internal Services City of Federal Way charge (insurance, IT, etc.) $119,118
(Based on estimate developed by Finance Dept)
Miscellaneous $5,000
Utilities - gas, water, eleclrtcal, sewer $221,000
(Per "enerpy Design Assistance: Bundle Report by The Woo, Group... S for sewer)
Building maintenance and repair $18,000
Landscaping and Grounds Mainterlance $31,000
Taxes (retail sales. resale of linens, etc.)
Taxes ate not fncIuded in any fees and wID be charged at time of
Purchase; a separate -Wash~ account is recommended tor taxes
Pemits $2,000
~,~,: ~ili~~~~~~m6~;;:~$.'~O't1'Ji
-----..-.--llIII!l~~~
FFE - new, replacement $10,000
Building improvements, refurbishment, renovation $12,000
(Reflects lunding for years 1 ~ 3; operating years 4of> need to fund
additional capital replacement incrementaJ1y)
'~iIl~"li'~~~~~~..fi'$limilW!~iI1t1i~".lir~~
~A!I&'!f~~~~W!1GaN.Qt"T~J'~EXBE8D1il1tlB~~_$,'ill.~~
REVENUES:
Ii"..... _~~0rMfi3tfliil.
Daily adnissions $558,000
"Generic. passes $741,763
Revenue reduclion (existing Klahanee revenue) ($26,500)
(Lost revenue due to Klahanee closure)
Childcare revenue $26.928
(450/0 500 _nth@$2MsH)
Fitness training revenue $18,750
(Fitness training is conlTacted sendee wIFW receMng $15/hr session)
Concessions/vending $14,400
(Contracted out - assume net revenue from contractor. Of jU$t vending revenue)
Pro shop merchandise $9,100
(Based on 30".4 """,,-up)
Facility charge-back fee $0
(Additional fee couk/ be chatged for league use of the gym space lot games)
Facility rentals $145,340
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Aquatics programs $142,240
(Additional fee charged for squalics programs such as lessons. private
i'lstrudon. swim team, specialty classes. non-passholdel aqua
~/neSs, e"'.)
Fitness programs $20,000
(Daily fee4>ass inclUdes poJ1icjpallon In basic ~/ness classes. This
revenue reflects other classes such as yoga, etc.)
General Interest $0
(Gf rwefNJeS are program rather than facility revenue)
Ina'emental increase In senior programs $5,000
(Per Federal Way slBffeSlimafeJ
Miscellaneous $6,000
~m~- ~~illil1lfJ:ti1iI'U~I~~I!!"--D!'II.'_j~~
~~_~rr-n""~_-~"'..-..d~"i:~' "1raI1~~~~;::~:7rZ-':>~~~"\~1!ati
~~-::':-~':"";;;7'y7:~ . ~$UBlu!..-" ;:'.7"";-,;'<~ ~_~_""''''~''7W'Jmloal
';'" :-'r-~~-.~:~~~"'f.~~",-JL4,=mi[l~~~~~:JTr'JYfr~:~~2:J3iJ~11 j..
-- ---- -~~--- -~---~ ~--
(Major capital reserve fund projection estimaled by Federal Way
Finance DeptJ
V--_!illiW-m.'lf~IW:\II'iilfjll'(~1f"- "ll11li1l~~~ll
Nole: \I is recommended tI'lat annual revenue exceeding the allocated subsidy be placed in an account for funolllg future capital replacement
Revised Augusl24, 2006 Page 2 of 15
-------.-----
FEDERAL WAY
Projected High level Operating Budget
.lV~P.:'W'" :9'5~~~\~':;'" e"'TIV;~ 1:1k~.q;-.~i!,:"'t&M~~~'"1'~...;." r}~~*"rJ:?' ,-A_' .~...$-,"~~$,r;""~->- a~~~~ t"':...:t1':;~!:,1~W:!.f\7';:'O;"!:ff~""'i'C'{i:;~I_~.ff~H~.J'.... -~t-~:~"b, '
?i:~J;:;~~~i~~?y1f~/~ ~ ~iJ~ ~~ hE.~~>t~~~~t~~~~>:'A~~t~~:~}.t~,;:~~a1~...~~i~~~~ \:~" -\ ~,;i'-:::~:'i:;g {;8.~~1~ *!~;~~F:'~~~]:b'\: ~:t:;"~~jf"' ~'J;: '/, .
Operating $1,487,781
Programs $173,240
Total Revenue $1,661,021 .
Note: It is recommended that annual revenue exceeding the allocated subsidy be placed in an
account for funding future capital replacement
Revised 2:22 PM, 8/2912006 Page 3 of 15
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FEDERAL WAY
CHILD CARE BUDGET
Hours of Operation
Monday - Ffiday 9 am - 1 pm
4 pm - 8 pm
Saturday 9 am -12 pm (yeaf round)
Staffing Levels
Monday. Friday
Shift 1 845 am -115 pm 4.5 hfs/day x 5 days x 51 wks :: 1147.5
Shift 2 930 am - 1230 pm 3 hrs/day x 5 days x 51 wks :: 765
Shift 1 345 - 815 pm 4.5 hrs/day x 5 days x 51 wks :: 1147.5
Shift 2 500 - 730 pm 2,5 hrs/day x 5 days x 51 wks :: 637.5
Saturday
Shift 1 845 am - 1215 pm 3.5 hrslday x 1 days x 51 wks :: 178.5
1il&ff1flJr~~!llo,:1{~
o " ",~~f1,,' a "~,,, ~,,' .,
. ...:to: ", .-::~...." "'.
3876 staff hours
100 training hours per year
3,976 child care staff hours per year
!!f~~'~
$7.50 Low $29,820
$10.00 High $39,760
Average Wages $34,790
__'jll!l~~~
Child care fee $2.00 per hour 1.5 hrs average stay in childcare
Total
am 5 dayslwk 51 weeks 22 average number of cc guests/day 5,610
pm 5 days/wk 51 weeks 12 average number of cc guests/day 3,060
Sat 1 days/wk 51 weeks 6 average number of cc guests/day 306
Total CC Guests 8,976
Projected Child Care Revenue $26,928
Revised 2:22 PM, 8129/2006 Page 7 of 15
FEDERAl WAY
REKf At. RATES -Communltf' Room -"' Cl~ (barlhd.,. party) $p\lll:Q
Typll;" Community Ream Rent. Hours: Frld-,.2pm~ 11:59pm DumllS B3'f ~t.b
SI!Ilurd8r8a1\-11:$9pm $I.iOper hour
Sunday 10arn _ 4:30pm OR g 1tQ,u. fQl" $360 (equI\'alenl of $4OJhaur)
BMqUlt:l & 4 c::.IIpfElty. sa pecpk
&..
101lm.4:30 Ren,.. Rates lor Fedor" W.,.MutUpurposo Room
8:00AM B8I'IqUtt ~acII)' fllngo: 220 10 2&0 people
starfls,cspclI'1sib!clor _flln~ofcMlr3. tab/es,st., ell:.
7:00AM ~Iat time must Ind,* .sel1Jpldec:otatinv Md lake downIde_p time (noInIrnum 1 hc:vr~)
8:00AM
""'AM
.<tOOAM
11:00m
t2:oo PM
1:00PM
2:00PM 4 hour CMtnt/9 bour ren1" .-....nIatlon rat.. $man.,. cDmrnunlly room
BasedM Dumu BIlYIee (2 timc3 the 0.-9 hoUrr. per haul)
3:00PM 3:00PM SSo per how (:2 the OumIllBayhrly'ee). 9 hours (pCU.s 2' t\oursfa" setlle. cJown)
$720 g helIr renlat fee
$44 plus 2 hour. stall lJme IDMl1JpAllkeckMn (each-4 tw ~ 2 st"'@S11pahcqr
~pW;9.5stllU SUJleN\sknhour3dUringeftnlftS13pcfhuul'
$888 TctIII dl_OU for 9 hr rental (intlucles 2 hours 'or selllc. dcMn)
----!:!..!!.. + 20% IoCSNeS indirect bpenSU
S1.065 Total rental,.. 'or 9 hr rent.. (tnelud.. 2 hows rar..llthrdown)
4 hour.,....,w hour rental ntMrvalIcn rate. L;WVWl;_nlly JUQm
Based onDumes a.,.f. (2 ff2l1mesthe Durnas9houf r_ per hour)
$100 per hour (21f2limes the DumM BIlY July fee),' houIs (plus 3 how.. for sc:tfte.-~)
$900 9 hour RIIlIat fee
S68 plus 3 hou1s staf, lime IDMtupltMec:tcJwnfMCh-6twIDt4i).2staft@$11pahour
~p1us9.53..nsu~hour3during_la$13perhour
S1,()90 Total dwge. rot 9 hi' r~ ~duda:l hoUrs fer selIle. down)
~ +2O%IDClMlIlndhIct~SH
S1,307 Ex.:1 rwttal ,.. 'or9 hi' nard" fJnd~ 3 hoWa for hOIow duwn}
~-,~j")!!!,~~~~".~-
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.... "us
BASE FeE "'"
J1~~
~!W&"""""~,.J .q~,....;,.~-, ,'-------,~__~
Cammunlly Room" S37' $431 per hour (minimum 2 hi' rem.I)
S1,3OO $1,495 ",.9 hr ren. (addilicnlll ra be)Ond 9 tn@S14Or*)
20 CanwnunAy Room $250 $288 per hour (mInimJm 2 tv renbll)
.... $1.096 4-Shfrenllll(ecIlitkInlllrMebeytndghl3@S140r&Ce)
113 CcmmvniIy R<lom $l50 $173 perhciu"(mtnlmum2 Ivrentlll)
sm $S48 4 - 9 hr rental (lIddilkrnll rN beyond 9 tn@S14O'.)
BIr1hdrryPartyR~' $100 $115 perhour
QIl$S Rocm .$125 S144 per hour
Senklt Lounge $lso S173 perhour
- $1SO $173 per how,
- $2, $ZStperho.lt
_. $1SO S173 pi!' hour
Lebunt Cll' LIP L..e Pad S,SO S173 pwhouf
EntinIFa:iiIy ...... $C..0254hrwentllilhrrenWr1lserve!lon
'Am1lll lee lor lheoon'lmunltyrc:un (enUre Jf*Il!) MCllocm adjlJt'eftllD Mlphllhe8trelnc:klde oplklnal use ct _ph/1tIulre; fee II\dulIes _(-v~_ doWn, seen supervbiorJ
-&ir1hd1lYP.trroam renlllileo Indudes lIdntlssIm'or 12peop1e
AAumpttons:
. SpedAcrml8lIeesMl"'dI~priorIDClpItfIfngferlldlllkmlll.elIS
such as thelap-'mtenes,AVcqufprnc:nt,etc.
. 1n...1Ion 10 h ren18l 'eo, .dlRlegedeposltwlltl3ehlqutadror rellUn after
n:nllIIend~etIcn,or~
--- --_.IlJA....",.....f.Im1~~_.. Total R8ntIf. RIwnue from Comps
1.25 JlPlIbpcf"we.fI (S1-u) Re~l S:i% 54.1575 11lft~Y. -"..... S110,OOO
63.75 ,..lib (9 lit) pet,e.- __I t5~ 9_56:?5 rental&~~ N__ $37,400
'-' $27....
G-.o ......7
$M,740 proJectod__llyroom...ntll~.. "X,,, Tu.... $190,000
..""'. -~-~.~-T.... _._~-
E:l...-~ CanmumtJc.ntIIt'
Appradm8Idyl12BOpmyJI!IrJtaI:s pet ~ 13 pet week 663,.,_
..,.,- 51 weeks. ... . $23,205 eo F*tY .......u. per )Ie8' H3 RIIllelsper)'l88'
S35per Pvr_bslridlylalheroarn-adrnissIonbe:ldr8
SW l!lIJWs.number crf "PII'ty PlI.- pKkaaes 1118 hlgher _whk:h incJudI; ed'mbJIon D....... hostIhosIau. decor~, ecc.
.....,.W.,
.",- 51weeb@ $loo . $40,100 8DpMy~perye. 401 renllb pet ~
S100pertw'.ildJdes~b12~
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e edditiDn.rent&llS (4 hr) ~ yur
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4 rnlnlmurnftumblllfJIhrsperrenllll
S4,1OO proJected NnbI..........
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Re\li$ed 2:22 p" 81291200& Pep 8.01 15
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Aquatic Fitness Courses Classes
Non-Pass Holder Classes
Revenues # of Classes # of Students Fee 51 weeks
Arthritis 3 4 $5.00 $3,060.00
Prenatal 2 4 $5.00 $2,040.00
Triathlon Training 3 4 $5.00 $3,060.00
Total Revenue for Aquatic Fitness Courses $8,160.00
Wages # of Classes # of Hours/week Pay Rate 51 weeks
Arthritis 3 1 $15.00 $2,295.00
Prenatal 2 1 $15.00 $1,530.00
Triathlon Training 3 1 $15.00 $2,295.00
Total Wages for Non .Pass Holder Aquatic Fitness Courses $6,120.00
net revenut $2,040.00
Pass Holder Classes
Revenues # of Classes # of Students Fee 51 weeks
Water Exercise, 8:30, MIWIF 3 20 $0.00 $0.00
Water Walking, 8:30, TfTh 3 8 $0.00 $0.00
Deep Water Exercise, 9:30, MIWIF 2 8 $0.00 $0.00
Water Exercise, 9:30, TfTh' 3 8 $0.00 $0.00
Water Exercise, 6:00PM, MIW 2 8 $0.00 $0.00
Deep Water Exercise5:00PM, TfTh 2 8 $0.00 $0.00
Water Exercise, 9:00, Sat 2 10 $0.00 $0.00
Wages # of Classes # of Hours/week Pay Rate 51 weeks
Water Exercise, 8:30, MIWIF 3 1 $15.00 $2,295.00
Water Walking, 8:30, TfTh 2 1 $15.00 $1,530.00
Deep Water Exercise, 9:30, MIWIF 3 1 $15.00 $2,295.00
Water Exercise, 9:30, TfTh 2 1 $15.00 $1,530.00
Water Exercise, 6:00PM, MIW 2 1 $15.00 $1,530.00
Deep Water Exercise5:00PM, TfTh 2 1 $15.00 $1,530.00
Water Exercise, 9:00, Sat 1 1 $15.00 $765.00
Total Wages for Pass Holder Aquatic Fitness Courses $11,475.00
Assumptions Are
Pass Holder Class Fees are already counted as part of the Drop In/Pass Sales Revenue.
15 hours per week of Pass holder classes
--- --------------
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FEDERAL WAY
FITNESS INSTRUCTOR BUDGET
rm\~~J~,lfi!ft~~:f~~1Ui!\%TiYlt~~I4~-;~~
Time Periods Days Weeks per Year
M-F am/pm 5 (1) hr slots x 5 dayslweek ongoing sessions 51 = 1275 classeslinstruclor hours per year
1275 Fitness instructor hours per year
~ Training and prep hours (15 x 2 hrs x 4 limes per year)
1395 Total fitness instructor hours @ $13,00 lOW $18,135 EXP. average
$18.00 HIGH $25,110 EXP. $21,623
~'ID!IDI93~~gll~mtr'siHi;tlf~y'd,l[~
Time Periods Days Weeks per Year
M-F 430-730 pm 3 hrsx 5 days/week 51 = 765 hours per year
Sat-Sun 11am-4 pm 5 hrsx 2 days/week 51 = 510 hours per year
1275 Instructor hours per year
~ Training and prep hours (8 x 2 hrs x 4 times per year)
1339 Total fitness instructor hours @ $8.50 LOW $11,382 EXP. average
$12,00 HIGH $16,068 EXP. $13,725
.
Revised 2:22 PM, 8/2912006 Page 14 of 15
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~~_'!.~_~IL_~~~!~_l!~,I?~~:,_~~,~,~,~,~,~~~_~'_~~~~____,_,__.,_____,,'.,,____ ",____"_,, ,_,.'_____m__________!!~~_~:____~::_,~
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Water Resource Inventory Area 9 Inter-local Agreement Extension
POLICY QUESTION: Should the Council authorize staff to extend the existing WRIA 9
Inter-local Agreement for nine years?
COMMITIEE: LUTC MEETING DATE: Aug. 21,2006
CATEGORY:
~ Consent 0 Ordinance D Public Hearing
D City Council Business 0 Resolution ~ D Other
~TAF_F REpORT By: Paul1\:l!.~~i~_~R:~_:!~urf~ce \?{~!er ~aJ.l..?ge!.______~~.~~: Publ~~__~~~~__.___
Attachments: Memorandum to the Land Use and Transportation Committee dated August 21 s" 2006.
Options Considered:
1. Authorize the City Manager to sign an extension of the Water Resource Inventory Area 9 Inter-local
Agreement with King County for a period of nine (9) years.
2. Do not authorize the extension of the ILA and provide direction to staff.
-----.---.----.....-------.----..--------.------------....-...-...-.-.--------.---------------
STAFF RECOMMENDATION: Federal Way has participated in WRIA 9 Planning efforts for six years at a cost of
$59,665. The final Salmon Habitat Plan is complete and does not contain any Capital Facility projects for Federal
Way with the exception of one in Dash Point State Park. At this time, we are being asked to extend the ILA for
an additional nine (9) years at a total anticipated cost of $160,659 (assuming no cost increases for inflation). With
the exception of being viewed as active participants in regional. planning efforts, staff sees limited benefits to
Federal Way with continued participation in the WRIA 9 planning efforts. Because of this and the regional aspect
of participation, staff are bringing the issue forward to Council for direction_
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~
Committee Council
(t (.o~W\ e.i"\ tl6--\\~. {\JO~e.
Eric Faison, Member ~ber
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED I ST reading
o TABLEDIDEFERRED/NO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE ##
REVISED - 02106/2006 RESOLUTION #
------.----- -----
CITY OF FEDERAL WAY
MEMORANDUM
DATE: August 21, 2006
TO: Land Use and Transportation Committee
VIA: Neal Beets, City Manager \(M L~)
FROM: Paul A. Bucich, P.E_, Surface Water Manager
SUBJECT: WRIA 9 ILA Extension
BACKGROUND:
The City of Federal Way has been an active member in the Water Resource Inventory Area 9 (WRIA 9) InteT-
Local Agreement (ILA) for salmon conservation based plarming efforts in the GreenlDuwamish basin for six
years. As an active .member, Federal Way has contributed financially and with staff resources towards the
development of the "GreenlDuwamish and Central Puget Sound Watershed Resource Inventory Area 9 Salmon
Habitat Plan". This Plan was adopted by Federal Way Resolution in December of 2006.
The Plan does not include any capital projects for Federal Way in either the Green/Duwamish basin or the
nearshore environment In 2006 the City Council agreed to continue participation in the !LA for one more year
while approvals and ratifications from various legislative bodies were pursued at the State and Federal agency
levels. Funding of the Plan development for the past six years has come from the City's Surface Water Utility.
Funding levels have been between $10,333 and $8,000 per year for a total of $59,66S for the past six years.
At this time, the City is being asked to extend the ILA for another nine (9) years at a cost of $17,851 per year
which amounts to $160,659 over the life ofthe ILA assuming no increases due to inflation. A copy of the Inter-
local Agreement is attached. The significant increase in funding is attributed to inclusion of the nearshore
drainages of Federal Way into the WRIA 9 planning area from the WRIA 10 planning area. WRIA 10 does not
have an equal planning process and stops any nearshore investigation at the PiercelKing County line. Inclusion
in WRIA 9 for the .past 18 months has been at no additional cost to the City but has resulted in additional
nearshore investigations, assistance with funding pursuits on Camp Kilworth and other benefits. At this time, if
the City decides to sign the e.xtension, the expanded area of nearshore drainages will be used in the share
calculations for the ILA.
ILA support staff have provided a summary of benefits, both past and future, they see with continued
participation by Federal Way in the ILA process_ This summary is attached. There appears to be limited direct
benefits to Federal Way and as such, it is a question to the c6uncil as to whether or not Federal Way should
continue to participate.
.
K:\lUTC\2006\08-21-06 WRIA 9 ILA.doc
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Benefits of City of Federal Way Participation in
the Water Resource Inventory Area (WRIA) 9
Interlocal Agreement (ILA) for
.Salmon Habitat Recovery
WATERSHED August 3, 2006
Direct Benefits - Past and Current:
. The entire marine shoreline of Federal Way was evaluated by WRIA 9 in the
"Prioritization of Marine Shorelines of Water Resource Inventory Area 9 for
Juvenile Salmonid Habitat Protection and Restoration" (May 2006). This
provides information that can be used in:
~ Updating the City's Shoreline Master Plan,
~ Conducting environmental review of development proposals, and
~ Justifying grant funding requests (such as the ALEA grant listed below).
This information will save the City staff time and expense that otherwise would
have been required to gather and analyze this information. This report was
funded in part through a King Conservation District grant, funding that without
the WRIA 9 sponsorship could not have been used to benefit Federal Way.
. Feeder bluff mapping for the entire marine shoreline of Federal Way was
completed by WRIA 9 in the "Inventory and Assessment of Current and Historic
Beach Feeding Sources/Erosion and Accretion Areas for the Marine Shorelines of
Water Resource Inventory Areas 8 and 9" (December 2005). Shoreline inventory
(level of armoring, types of vegetation) for the entire marine shoreline of Federal
Way was completed by WRlA 9 in the "Marine Shoreline Inventory Report"
(March 2004). As with the report listed above, these two reports provide
information that can be used in:
~ Updating the City's Shoreline Master Plan and
~ Conducting environmental review of development proposals
This information will save the City staff time and expense that otherwise would
have been required to gather and analyze this information.
. In 2006, WRIA 9 staff have been working with Parks, Recreation, and Cultural
Services staff on two grant applications to acquire Camp Kilworth to preserve its
high-value marine shoreline by:
0 Drafting applications for King County Conservation Futures and
Washington State Water Access grants
0 Providing photographs, locating graphics, and helping to create
presentations for the Water Access review board
$400,000 is expected from Conservation Futures. $1 million has been requested
from the WateT Access fund.
Page 10f3
-------------
. In 2002, 2003, 2004, and 2006, WRIA staff partnered with Parks, Recreation, and
Cultural Services staff and Trout Unlimited to provide natural resource education
at the Steel Lake Fishing Derby, reaching nearly 300 childre!1 and their families
each June.
Direct Benefits -- Future:
. The City will have the opportunity to partner with WRIA 9 to apply for and
leverage habitat restoration funds to conserve high quality shoreline habitats such
as those identified in the Prioritization of Marine Shorelines (above).
. The City may see the implementation of the one project recommended in the
WRIA 9 Salmon Habitat Plan that is located in Federal Way. This is Project NS-
16: Dash Point State Park Pocket Estuary Restoration. WRIA staff intend to work
with State Parks on implementation.
. The City will have the opportunity to use the results of a "change analysis" of the
marine shorelines that will quantify the difference between historic and current
conditions. When completed by a consultant (witq funding from WRIA 9), the
analysis will help improve decisionmaking about where to conserve and restore
nearshore habitat.
. WRIA 9 is the only watershed providing financial support for Puget Sound
Nearshore Ecosystem Restoration Project and is represented on the management
committee. This offers the potential for shaping the project list that will emerge.
This does not guarantee dollars for Federal Way projects but it ensures that
nearshore habitat in WRIA 9 will be considered carefully for projects.
. Th~ City will have the opportunity to help identify cooperative programs and ,
policies during Habitat Plan implementation, which may produce model
approaches that save time and/or money for the City.
Leadership. Collaboration. and Indirect Monetary Benefits:
. The City demonstrates a tangible, fiscal commitment to regional solutions to
regional problems.
. The City continues to benefit from the improved political relationships as a result
of six years of working with 15 other cities and King County to prepare the
WRIA 9 Salmon Habitat Plan and implement projects on-the-ground. The WRIA
approach is considered as a model of regional cooperation.
Page 2 of3
_n_ nnn-.-_n___
. On behalf ofthe City as a WRIA 9 ILA signatory, WRIA staff track and influence
federal, state, regional, and local programs that result in funding for implementing
salmon habitat actions, including the:
0 Salmon Recovery Funding Board (federal and state funding),
0 Puget Sound Nearshore Ecosystem Restoration Project (federal, state,
regional, and local funding),
0 Puget Sound Partnership (federal, state, regional, and local funding), and
0 Shared Strategy/Puget Sound Salmon Recovery Council (regional).
To track and participate in these processes would cost the City considerable staff
time.
. The City's continued participation in the WRIA 9 ILA would be another
demonstration to NOAA Fisheries and any would-be citizen litigators that the
City is committed in terms of action and dollars to avoiding "take" (harm) and
recovering salmon. On-going unanimous financial participation of all WRIA 9
jurisdictions in Salmon Habitat Plan implementation also maximizes the
likelihood of receiving federal and state dollars for projects of watershed
significance, which in turn will benefit the entire south county environment.
. The City's continued participation in the WRIA 9 ILA would demonstrate the
City commitment to improving Puget Sound health. Puget Sound's decline is not
reflected in salmon alone - the resident orca whales have the highest levels of
PCBs of any marine mammals in the world and are now also proposed for
"listing" under the federal Endangered Species Act. hnplementing the watershed
habitat plans is a major part of restoring Puget Sound. . Participating in the WRIA
9 !LA will help support implementation of the WRIA9 Habitat Plan, which in
turn will contribute to Puget Sound health, which in turn will benefit the Federal
Way shoreline and its citizens.
Page 3 of3
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INTERlOCAl AGREEMENT
For the Green River, Duwamish River, and Central Puget Sound Watersheds
within the geographic planning area of Water Resource Inventory Area 9 (which
includes portions of Water Resource Inventory Areas 8, 10, and 15)
PREAMBLE
THIS AGREEMENT ("Agreement") is entered into pursuant to Chapter 39.34 RCW by
and among the eligible county and city governments signing this Agreement that are located in
King County or Pierce County, lying wholly or partially within or having a major interest in the
Green River, Duwamish River, and Central Puget Sound Watersheds and within the planning and
management area of Watershed Resource Inventory Area 9 ,which includes portions of WRIA 8,
10, and 15, ("WRIA 9") all political subdivisions of the State of Washington ( individually, for those
signing this agreement, "Party", and collectively "Parties");
WHEREAS, the planning and management area of WRIA 9 includes all of the area
recognized by the State of Washington as WRIA 9 and portions of WRIA 8, 10, and 15;
WHEREAS, the Parties share interests in and responsibility for addressing long-term
watershed planning and conservation of the aquatic ecosystems of the Green River, Duwamish
RiVer, and Central Puget Sound Watersheds and wish to collectively provide for planning, funding
and implementation of various activities and projects therein; and
WHEREAS, the Parties have participated in an Interlocal Agreement for the years 2001-
2005 to develop "Making Our Watershed Fit for a King" ("Salmon Habitat Plan"), contributed to
the puget Sound Salmon Recovery Plan, and desire to continue providing efficient participation in
the implementation of such plans; and
WHEREAS, the Parties have demonstrated in the Salmon Habitat Plan that watershed
ecosystem services are worth billions of dollars of value to local people in terms of stormwater
management, pollution treatment, recreational value, and other expensive and difficult to replace
services; and
WHEREAS, the Parties seek information on watershed conditions and salmon
conservation and recovery needs to inform local decision-making bodies regarding actions in
response to listings under the Endangered Species Act ("ESA"); and
WHEREAS, the Parties have prioritized and contributed resources and funds for
implementing projects and programs to protect and restore habitat; and
WHEREAS, the Parties wish to monitor and evaluate implementation of the Salmon
Habitat Plan through adaptive management; and
WHEREAS, the Parties wish to continue to use adaptive management for identifying,
coordinating and implementing basin plans and water quality, flood hazard reduction, water
quantity. and habitat projects in the watersheds; and
,WRIA 9 Watershed - New lLA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
Page 1
WHEREAS, the Parties have a strong interest in participating on the Puget Sound
Salmon Recovery Council because of the contributions of the Green River, Duwamish River, and
Central Puget Sound Watersheds to the overall health of Puget Sound; and
WHEREAS, the Parties have a strong interest in participating on the Lead Entity Advisory
Group and other groups associated with the Salmon Recovery Funding Board to collectively seek
funding to implement the Salmon Habitat Plan; and
WHEREAS, the Parties have a strong interest in participating on the Puget Sound
Partnership to develop recommendations to restore the Puget Sound to health and sustain that
health by 2020;
WHEREAS, the Parties recognize that identification of watershed issues, and
implementation of salmon conservation and recovery actions may be carried out more efficiently if
done cooperatively than if carried out separately and independently; and
WHEREAS, individual Parties are taking separate and independent actions to improve
the health of the Green River, Duwamish River, and the Central Puget Sound Watersheds and
the overall health of puget Sound;
NOW, THEREFORE, the Parties hereto do mutually covenant and agree as follows:
MUTUAL CONVENANTS AND AGREEMENTS
1. DEFINITIONS. For purposes of this Agreement, the following terms shall have the meaning
provided for below:
1.1 ELIGIBLE COUNTY AND CITY GOVERNMENTS: The local governments eligible for
participation in this Agreement as parties are King County, and the Cities of Algona,
Auburn, Black Diamond, Burien, Covington, Des Moines, Enumclaw, Federal Way, Kent,
Maple Valley, Normandy Park, Renton,SeaTac, Seattle, Tacoma, Tukwila, and any
newly incorporated city that lies fully or partially within the boundaries of WRIA 9.
1.2 WRIA 9 WATERSHED FORUM: The WRIA 9 Watershed Forum created herein is the
governing body responsible for implementing this Agreement. The WRIA 9 Watershed
Forum is comprised of designated representat,ives of eligible govemments who have
authorized the execution of and become parties to this Agreement.
1.3 WRIA 9 STEERING COMMITTEE: The WRIA 9 Steering Committee referred to herein
is the cooperative body comprised of a balance of stakeholder representatives and any
other persons who are deemed by the Parties to this Agreement to be appropriate
, members for the implementation of the Salmon Habitat Plan.
1.4 GREEN/DUWAMISH AND CENTRAL PUGET SOUND WATERSHED WATER
RESOURCE INVENTORY AREA 9 SALMON HABITAT PLAN: The GreenlDuwamish
and Central Puget Sound Watershed Water Resource Inventory Area 9 Salmon
Habitat Plan is the plan developed by the WRIA 9 Steering Committee and ratified by
all of the parties to an interlocal agreement for its development. The Salmon Habitat
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Plan recommends actions that should be taken from 2006 through 2015 (ten years) to
protect and restore salmon habitat, using an ecosystem approach, in the
Green/Duwamish and Central Puget Sound Watersheds. This Salmon Habitat Plan
may be amended from time to time according to the procedure in Section 6 herein and
approved amendments shall be considered integral parts of the Salmon Habitat Plan.
Efforts under the Salmon Habitat Plan are intended to complement habitat improvements
in other parts of Puget Sound and hatchery and harvest actions to recover Puget Sound
Chinook salmon and bull trout. The Salmon Habitat Plan constitutes a chapter of the
Puget Sound Salmon Recovery Plan_
1.5 MANAGEMENT COMMITTEE: Management Committee as referred to herein consists
of seven (7) elected officials or their designees. The seven elected officials of the
Management Committee are chosen by the WRIA 9 Watershed Forum, according to the
voting procedures in Section 5 herein, charged with certain oversight and administrative
duties on the WRIA 9 Watershed Forum's behalf.
1.6 SERVICE PROVIDER: Service Provider, as used herein, means that agency,
government, consultant, or other entity which supplies staffing or other resources to and
for the WRIA 9 Watershed Forum, in exchange for payment. The Service Provider
may be a Party to this Agreement.
1.7 FISCAL AGENT: The Fiscal Agent refers to that agency or govemment who performs
all accounting services for the WRIA 9 Watershed Forum, as it may require. in
accordance with the requirements of Chapter 39.34 RCW.
1.8 STAKEHOLDERS: Stakeholders refers to those public and private entities within WRIA
9 who reflect the diverse interests integral to implementing the Salmon Habitat Plan,
which may include but is not limited to environmental and business interests.
2" PURPOSES. The purposes of this Agreement include the following:
2.1 To provide a mechanism to protect and restore the ecological, health of the
Green/Duwamish Rivers and Central Puget Sound Watersheds.
2.2 To provide a mechanism, through an annually agreed upon work plan, for implementing
and coordinating local efforts to address issues with watershed-wide or basin
implications, including but not limited to flood hazard reduction, surface and groundwater
quality, water quantity, and habitat.
2.3 To provide a mechanism and govemance and funding structures for jointly implementing
the Salmon Habitat Plan.
2.4 To develop and take actions on key issues during the implementation of the Salmon
Habitat Plan.
2.5 To provide a mechanism for cooperative review and implementation of recommended
policies and regulations needed for response to listings under the Endangered Species
Act.
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2.6 To provide a venue for the ongoing participation of citizens and other stakeholders in
salmon recovery and other watershed efforts and to ensure continued public outreach
efforts to educate and garner support for current and future watershed and Endangered
Species Act listed species response efforts by local governments and in accordance with
the Salmon Habitat Plan.
2.7 To provide a mechanism for securing technical assistance and any available funding from
federal, state, and other sources to implement the Salmon Habitat Plan.
2.8 To provide a mechanism for implementing other habitat, surface and groundwater quality,
water, quantity and flood hazard reduction projects with other local, regional, tribal, state,
federal and non-profit funds as may be contributed to or secured by the WRIA 9
Watershed Forum.
2.9 To annually recommend projects for grant funding by the King Conservation District
through the King Conservation District's Forum grant program distribution.
2.10 To annually recommend projects for implementation of planning, engineering, permitting
and construction tasks for the Green/Duwamish Ecosystem Restoration Projects in
partnership with the U.S. Army Corps of Engineers.
2.11 To provide a framework for cooperating and coordinating among the Parties on issues
relating to WRIA 9 to meet the requirement of a commitment by any Party to participate in
WRIA 9 planning and implementation, to prepare or implement a basin plan, or to
respond to any state or federal law which may require these actions as a condition of any
funding, permitting or other program of state or federal agencies. Participation is at the
discretion of such Party to this Agreement.
2.12 To provide a mechanism to approve and support, through resources, funding from grant
sources or other means, implementation of restoration and protection projects and
programs.
2.13 To provide a mechanism for on-going monitoring and evaluation of the Salmon Habitat
Plan implementation through adaptive management as defined in the Plan.
It is not the purpose or intent of this Agreement to create, supplant, preempt or supersede the
authority or role of any jurisdiction, governmental entity or water quality policy bodies .including
the Regional Water Quality Committee.
3. , EFFECTIVE DATE AND TERM. Once effective, this Agreement shall remain in effect for an initial
term of' nine (9) years; provided, however, that this Agreement may be extended for such
additional terms as the Parties may agree to in writing with such extension being effective upon
its execution by at least five (5) of the eligible local governments within WRIA 9 representing at
least seventy percent (70%) of the affected population within the geographic area of WRIA 9, as
authorized by the legislative body of each local government. Such extension shall bind only
those Parties executing the extension.
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4. ORGANIZATION AND MEMBERSHIP OF THE WRIA 9 WATERSHED FORUM. The Parties to
this Agreement hereby establish a WRIA 9 Watershed Forum to serve as the formal governance
structure for carrying out the purposes of this Agreement. The WRIA 9 Watershed Forum is a
voluntary association of the county and city governments located wholly or partially within the
management area of or having a major interest in WRIA 9 who choose to be Parties to this
Agreement.
4.1 Each Party to this Agreement shall appoint one (1) elected official to serve as its primary
representative, and one (1) alternate representative to serve on the WRIA 9 Watershed
FOl1!m. The alternate representative may be a different elected official or senior staff
person.
4.2 Upon the effective execution of this Agreement and the appointment of representatives to
the WRIA 9 Watershed Forum, the WRIA 9 Watershed Forum shall meet and choose
from among its members, according to the provisions of Section 5 herein, seven (7)
officials or their designees, to serve as a Management Committee to oversee and direct
the scope of work, funds, and personnel agreed to and contributed under this Agreement,
in accordance with the adopted annual budget and work program and such other
directions as may be provided by the WRIA 9 Watershed Forum. Representatives of
the Fiscal Agent and Service Provider may serve as non-voting ex officio members of
the Management Committee. The Management Committee shall act as the executive
subcommittee of the WRIA 9 Watershed Forum, responsible for oversight and
evaluation of any Service Providers or consultants, administration of the budget and
work plan, and for providing recommendations on administrative matters to the WRIA 9
Watershed Forum for action, consistent with other subsections of this section. The
WRIA 9 Watershed Forum shall consider new appointments or reappointments to the
Management Committee every two years following its initial appointments.
4.3 The services cost-shared under this agreement shall be provided to the WRIA 9
Watershed Forum by the Service Provider, which shall be King County Department of
Natural Resources and Parks, unless selected otherwise by the WRIA 9 Watershed
Forum. The Management Committee shall prepare a Memorandum of Understanding to
be signed by a representative of the Service Provider, and a representative of the WRIA
9 Watershed Forum, which shall set out the expectations for services so provided.
Services should include, without limitation, identification of and job descriptions for
dedicated staff in increments no smaller than 0.5 Full Time Equivalent, description of any
supervisory role retained by the Service Provider over any staff performing services
under this Agreement, and a method of regular consultation between the Service
Provider and the Management Committee concerning the performance of services
hereunder.
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4.3.1 A subset of the Parties to this Agreement may purchase and cost share services
from the Service Provider in addition to the annual cost-shared services agreed
to by all Parties pursuant to Section 4.3 herein.
4.3.2 The Management Committee shall prepare a Memorandum of Understanding to
be signed by a representative of the Service Provider, and a representative of
the WRIA 9 Watershed Forum, which shall set out the expectations for the
additional services so provided to the subset of Parties to this Agreement.
4.4 The WRIA 9 Watershed FQrum, by September 1 of each year, shall establish and
approve an annual budget that provides for the level of funding and total resource
obligations of the Parties for the following calendar year. Such obligations are to be
allocated on a proportional basis based on the average of the population, assessed
valuation and area attributable to each Party to this Agreement, in accordance with the
formula set forth in Exhibit A, which formula and accompanying data shall be updated by
the WRIA 9 Watershed Forum when more current data become available. Tacoma's
cost share will be determined on an annual basis by the Parties and will be included in
the annual updates to Exhibit A. The weight accorded Tacoma's vote for weighted voting
pursuant to Section 5 herein shall correspond to Tacoma's cost share for each year
relative to the cost shares contributed by the other Parties.
4.4.1 The level of funding, total resource obligations, and allocation of obligations for
those members of the Parties that agree to cost share additional services
pursuant to Subsection 4.3.1 herein shall be negotiated and determined by those
\ Parties purchasing the additional services.
4.4.2 The WRIA 9 Watershed Forum shall incorporate the negotiated additional cost
share and incorporate the services in its annual budget and work plan.
4.5 The WRIA9 Watershed Forum shall oversee and administer the expenditure. of
budgeted funds and shall allocate the utilization of resources contributed by each Party or
obtained from other sources in accordance with the approved annual work program.
4.6 The WRIA 9 Watershed Forum shall review and evaluate the duties to be aSSigned to
the Management Committee hereunder and the performance of the Fiscal Agent and
Service Provider to this Agreement, and shall' provide for whatever actions are
necessary to ensure that quality services are efficiently, effectively and responsibly
delivered in the performance of the purposes of this Agreement. The performance of the
Service Provider shall be assessed every three years.
4.7 The WRIA 9 Watershed Forum may contract with similar watershed forum goveming
bodies such as the Puget Sound Shared Salmon Strategy and Puget Sound Partnership
or any other entities for any lawful purpose related to the purposes provided for in this
agreement. The Parties may choose to create a separate legal or administrative entity
under applicable state law, including without limitation a nonprofit corporation or general
WRIA 9 Watershed - New ILA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
Page 6
partnership, to accept private gifts, grants or financial contributions, or for any other lawful
purpose consistent with the purposes provided for herein.
4.8 The WRIA 9 Watershed Forum shall adopt other rules and procedures that are
consistent with its purposes as stated herein and are necessary for its operation.
5. VOTING. The WRIA 9 Watershed Forum shall make decisions, approve scopes of work,
budgets, priorities, and any other actions necessary to carry out the purposes of this Agreement .
as follows:
5.1 Decisions shall be made using a consensus model as much as possible. Each Party
agrees to use its best efforts and exercise good faith in consensus decision-making.
Consensus may be reached by unanimous agreement of the Parties. If unanimous
agreement of members cannot be reached then the Parties to this agreement may reach
consensus by a majority recommendation with a minority report. Any Party who does not
accept a majority decision may request weighted voting as set forth below.
5.2 In the event consensus cannot be achieved, as determined by rules and procedures
adopted by the WRIA 9 Watershed Forum, the WRIA 9 Watershed Forum shall take
action on a dual-majority basis, as follows:
5.2.1 Each Party, through its appointed representative, may cast its weighted vote in
connection with a proposed WRIA 9 Watershed Forum action.
5.2.2 The weighted vote of each Party in relation to the weighted votes of each of the
o~her Parties shall be determined by the percentage of the annual contribution
made by each Party as set in accordance with Section 4.4 herein in the year in
which the vote is taken.
5.2.3 For any action subject to weighted voting to be deemed approved, valid and
binding, an affirmative vote must be cast by both a majority of the Parties to this
- . ..-. Agreement and by. a' majority of the weighted votes of the Parties to this-
Agreement. A vote of abstention shall be recorded as a "no" vote.
6. IMPLEMENTATION OF THE SALMON HABITAT PLAN. The Salmon Habitat Plan shall be
implemented consistent with the following:
6.1 The WRIA 9 Steering Committee, which shall be appointed by the WRIA 9 Watershed
Forum, shall be an advisory body responsible for making recommendations for
implementing the Salmon Habitat Plan to the WRIA 9 Watershed Forum, including
substantive plan amendments recommended as a result of adaptive management. The
WRIA 9 Steering Committee shall provide information to the WRIA 9 Watershed
Forum regarding progress in achieving the goals and objectives of the Salmon Habitat
Plan. Recommendations of the WRIA 9 Steering Committee are to be consistent with
the purposes of this Agreement. The WRIA 9 Watershed Forum may authorize
additional advisory bodies to the WRIA 9 Steering Committee, such as an adaptive
management work group.
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6.2 The WRIA 9 Watershed Forum shall act to approve or remand any substantive changes
to the Salmon Habitat Plan based upon recommendations by the WRIA 9 Steering
Committee within ninety (90) days of receipt of the proposed changes, according to the
voting procedures of Section 5 herein. In the event that the Salmon Habitat Plan
changes are not so approved, the recommended changes shall be returned to the WRIA
9 Steering Committee for further consideration and amendment and thereafter retumed
to the WRIA 9 Watershed Forum for decision.
6.3 The WRIA 9 Watershed Forum shall determine when ratification is n~ded of
substantive changes to the Salmon Habitat Plan by the Parties. The changes shall be
referred to the Parties for ratification prior to the submission to any regional, state, or
federal agency for further action. Ratification means an affirmative action, evidenced by
a resolution, motion, or ordinance of the local government's legislative body, by at least
five Parties representing at least seventy percent (70%) of the total population within the
geographic planning and management area of WRIA 9.
6.4 Upon remand for consideration of any portion or all of the Salmon Habitat Plan by any
regional, state or federal agency the WRIA 9 Watershed Forum' shall undertake a
review for consideration of the remanded portion' or plan. The WRIA 9 Watershed
Forum may include further referral to the WRIA 9 Steering Committee for
recommendation or amendments thereto.
6.5 The Parties agree that any changes to the Salmon Habitat Plan shall not be forwarded
separately by any Party to any regional, state or federal agency unless the changes have
been approved and ratified as provided herein.
7. OBLIGATIONS OF PARTIES; BUDGET; FISCAL AGENT; RULES.
7.1 Each Party shall be responsible for meeting only its individual obligations hereunderas
l
established in the annual budget adopted by the WRIA 9 .Watershed Forum under this ~'" . ,'..". -. .
Agreement, including all such obligations related to the WRIA 9 Watershed Forum and
WRIA 9 Steering Committee funding, technical support and participation in related
planning and implementation of projects, and activities as set forth herein. It is
anticipated that separate actions by the legislative bodies of the Parties will be necessary
from time to time in order to carry out these obligations.
7.2 The maximum funding responsibilities imposed upon the parties during each year of this
Agreement shall not exceed the amounts that are established annually. pursuant to
Section 4.4 herein.
7.3 No later than September 1 of each year of this Agreement, the WRIA 9 Watershed
Forum shall adopt a budget, including its overhead and administrative costs. for the
following calendar year. The budget shall propose the level of funding, and other (e.g..
staffing) responsibilities of the individual parties for the following calendar year and shall
propose'the levels of funding and resources to be allocated to specific prioritized planning
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and implementation activities within WRIA 9. The Parties shall thereafter take whatever
separate legislative or other actions as may, be necessary to address such individual
responsibilities under the proposed budget. and shall have done so no later than
December 1 of each year. Parties may elect to secure grant funding to meet their
individual obligations.
7.4 Funds collected from the Parties or other sources on behalf of the WRIA 9 Watershed
Forum shall be maintained in a special fund by King County as Fiscal Agent and as ex
officio treasurer on behalf of the WRIA 9 Watershed Forum pursuant to rules and
procedures established and agreed to by the WRIA 9 Watershed Forum. Such rules
and procedures shall set out billing practices and collection procedures and any other
procedures as may be necessary to provide for its efficient administration and operation.
7.5 Any Party to this Agreement may inspect and review all records maintained in connection
with such fund at any reasonable time.
8. LATECOMERS. A county or city government in King County lying wholly or partially within the
management area of or with a major interest in WRIA 9 which has not become a Party to this
Agreement within twelve (12) months of the effective date of this Agreement may become a Party
by obtaining written consent of all the Parties to the Agreement. The provisions of Section 5 "
herein otherwise governing decisions of the WRIA 9 Watershed Forum shall not apply to this
section. The Parties of the Agreement and any governments seeking to become a Party shall
jointly determine the terms and conditions under which a government may become a new Party.
The terms and conditions shall include payment of an amount by the new Party to the WRIA 9
Watershed Forum. The amount of payment is determined jointly by the existing Parties of the
WRIA 9 Watershed Forum and the new Party. The payment of the new Party is to be a fair and
proportionate share of all costs associated with activities undertaken by the WRIA 9 Watershed
Forum as of the date. the government-becomes a new Party. Any government that becomes a '
Party pursuant to this section shall thereby assume the general rights and responsibilities of all
other Parties.
9. TERMINATION.
9.1 The obligations of any Party under this Agreement may be terminated by the Party,
through action of its governing body, only upon sixty (60) days' written notice to the other
Parties by not later than November 1 for termination effective January 1 of the following
year. The terminating Party shall remain fully responsible for meeting all of its funding
, and other obligations through th~ end ofthe calendar year in which such notice is given,
together with any other costs that may have been incurred on behalf of such terminating
Party up to the effective date of such termination. It is expected that the makeup of the
Parties to this Agreement may change from time to time. Regardless of any such
changes, the Parties choosing not to exercise the right of termination shall each remain
obligated to only meet their respective share of the obligations of the WRIA 9' Watershed
WRIA 9 Watershed - New lLA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
Page 9
Forum as reflected in the annual budget. The shares of any terminating Party shall not
be the obligation of any of the Parties not choosing to exercise the right of termination.
9.2 This Agreement may be terminated in its entirety at any time by the written agreement of
all of the Parties.
10. HOLD HARMLESS AND INDEMNIFICATION. To the extent permitted by state law as to city
and county governments, and federal law as governing to tribes, and for the limited purposes set
forth in this Agreement, each Party shall protect, defend, hold harmless and indemnify the other
Parties, their officers, elected officials, agents and employees, while acting within the scope of
their employment as such, from and against any and all claims (including demands,suits,
penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever)
arising out of or in any way resulting from such Party's own negligent acts or omissions related to
such Party's participation and obligations under this Agreement. Each Party to this Agreement
agrees that its obligations under this subsection extend to any claim, demand and/or cause of
action brought by or on behalf of any of its employees or agents. For this purpose, each Party, by
mutual negotiation, hereby waives, with respect to the other Parties only, any immunity that would
otherwise be available against such claims under the industrial insurance act provisions of Title
51 RCW. In the event that either Party incurs any judgment, award, and/or cost arising
therefrom, including attorneys' fees, to enforce the provisions of this Section, all such fees,
expenses, and costs shall be recoverable from the responsible Party to the extent of that Party's
culpability. The proVisions of this Section shall survive and continue to be applicable to Parties
exercising the right of termination pursuant to Section 9 herein.
11. NO ASSUMPTION OF LIABILITY. In no event do the Parties to this Agreement intend to 'assume
any responsibility, risk or liability of any other Party to this Agreement or otherwise with regard to
any Party's duties, responsibilities or liabilities under the Endangered Species Act, or any other
act, statute" regulation or ordinance of any local. municipality or governm~t, the State of
Washington, or the United States.
12. VOLUNTARY AGREEMENT. This Agreement is voluntary and is acknowledged and agreed that
no Party is committing to adopt or implement any actions or recommendations that may be
contained in the Salmon Habitat Plan.
13. NO PRECLUSION OF ACTIVITIES OR PROJECTS. Nothing herein shall preclude anyone or
more of the Parties from choosing or agreeing to fund or implement any work, activities or
projects associated with any of the purposes hereunder by separate agreement. or action,
provided that any such decision or agreement shall not impose any funding, participation or other
obligation of any kind on any Party which is not a party to such decision or agreement.
14. NO THIRD PARTY RIGHTS. Nothing contained in this Agreement is intended to, nor shall it be
construed to, create any rights in any third party, including without limitation the National Oceanic
and Atmospheric Administration - Fisheries, United States Fish and Wildlife Service, any agency
or department of the United States, or the State of Washington, or to form the basis for any
WRIA 9 Watershed - New ILA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
Page 10
liability on the part of the WRIA 9 Watershed Forum or any of the Parties, or their officers,
elected officials, agents and employees, to any third party.
15. AMENDMENTS. This Agreement may be amended, altered or clarified only by the unanimous
consent of the Parties to this Agreement, and requires authorization and approval by each Party's
governing body.
16. COUNTERPARTS. This Agreement may be executed in counterparts.
17. APPROVAL BY PARTIES' GOVERNING BODIES. The governing body of each' Party must
approve this Agreement before any representative of such Party may sigh this Agreement.
18. ENTIRE AGREEMENT. This Agreement contains the entire Agreement among the Parties, and
supersedes all prior negotiations" representations, and agreements, oral or otherwise, regarding
the specific tenns of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the dates indicated below:
Approved as to fonn: CITY OF ALGONA
By: By:
Title: Title:
Date: Date:
Approved as to fonn: CITY OF AUBURN
By: By:
Title: Title:
Date: Date:
Approved as to fonn: CITY OF BLACK DIAMOND
By: By:
Title: Title:
Date: Date:
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Approved as to form: CITY OF BURIEN
By: By:
Title: Title:
Date: Date:
Approved as to form: CITY OF COVINGTON
By: By:
Title: Title:
Date: Date:
Approved as to form: CITY OF DES MOINES
By: By:
Title: Title:
Date: Date:,'
Approved as to form: CITY OF ENUMCLAW
By: By:
Title: Title:
Date: Date:
WRIA 9 Watershed - New ILA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
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,Approved as to form: CITY OF FEDERAL WAY
By: By:
Title: Title:
Date: Date:
Approved as to form: CITY OF KENT
By: By:
Title: Title:
Date: Date:
Approved as to form: KING COUNTY
By: By: ,
Title: Title:
Date: Date: .- .. -
Approved as to form: CITY OF MAPLE VALLEY
By: By:
Title: Title:
Date: Date:
WRIA 9 Watershed - New lLA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
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- u_______________ --------- ________...__ __ - - __u____________
Approved as to form: CITY OF NORMANDY PARK
By: By:
Title: Title:
Date: Date:
Approved as to form: CITY OF RENTON
By: By:
I
Title: Title:
Date: Date:
Approved as to form: CITY OF SEATAC
By: By:
Title: Title:
Date: Date:
~
Approved as to form: CITY OF SEA TILE
By: By:
Title: Title:
Date: Date:
WRIA 9 Watershed - New ILA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
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Approved as to form: CITY OF TACOMA
By: By:
Title: Title:
Date: Date:
Approved as to form: CITY OF TUKWILA
~ By: By:
Title: Title:
Date: Date:
WRIA 9 Watershed - New lLA 2007-2015 (WRIA 9 Forum Recommended 5-24-06; legal review completed)
Page 15
,CO~~_~~~E~!I.~? D~!!!:.:__~~~~~~~_~_?,_~006__,_,_____,_,,___,___________________'____'_'____________I.!EM !~_~_- C __.__
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed Settlement of Christina Howe v. City of Federal Way, et al
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE PROPOSED SElTLEMENT OF CHRISTINA HOWE V. CITY OF FEDERAL
WAY, ET AL WHEN THE INSURANCE COMPANYDESIRES TO SETTLE THE MATTER FOR $35,000 TO AVOID THE UNCERTAINTY OF
LITIGATING A WEEK LONG TRIAL AND THE SETTLEMENT SPECIFICALLY DENIES LIABILITY?
COMMITTEE: N/A MEETING DATE:
CATEGORY:
o Consent ~ Ordinance 0 Public Hearing
X City Council Business - 0 Resolution 0 Other
~'fAFF~PORT B':::_!'.~TRIC}A J3:I~~~~SON, Crry A TTORNEY__________________,___!'EPT~, La~__________,
On May 3, 2003, at approximately 12:20 a.m. the City's officers assisted Kent in a pursuit that began in Des Moines but
ended in Federal Way. Officers stopped the vehicle in Federal Way using police vehicles to block the vehicle driven by an
individual with an outstanding felony warrant and who was subsequently convicted of eluding police. The driver refused to
obey the officers' orders to exit the vehicle and instead attempted to run over some officers. Because the offi~ers feared for
their lives, shots were fued to stop the driver and the vehicle. The officers acted appropriately. .
Ms. Howe was a willing passenger in the vehicle. One of the bullets fired by police hit her 'in the back. The bullet remains
in her back because the doctor determined it was too close to her vertebrae to remove. As a result, it is impossible to
determine which officer's bullet hit Ms. Howe.
Initially plaintiff demanded $800,000 for damages. On Wednesday, August 23,2006, the City participated in court ordered
mediation, and the parties reached a tentative settlement subject to City Council approval. The proposed settlement
specifically denies any liability on the part of the police officers, bases the proposed settlement on the uncertainty of
litigation and the expense of trial, and specifies that the City, through its insurance, will pay $35,000.
,
Options Considered: 1. Approve the proposed settlement of Christina Howe v. Federal Way, et a1.
2. Do not approve the proposed settlement.
_M._______.___~______._._____,.___..____.___.____ --------~----
STAFF RECOMMENDATION: Approve the proposed settlement of Christina Howe v. City of Federal Way
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL:
Committee Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Howe vs. City of Federal Way, et al settlement."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o T ABLEDIDEFERREDINO ACTION Enactment reading.
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
COUNCIL MEETING DATE: September 5, 2006 ITEM #: &J
..........................."........... ............... .................... ................................................................ ......... ....................... ................................- ........................-.... ...................... ................ .-................. ,.......................-. ...............--. ..-..-.-......................
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed Settlement of Nikki Stivers v. City of Federal Way, et aI
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE PROPOSED SElTLEMENT OF NIKKI STIVERS V. CITY OF FEDERAL WAY,
ET AL WHEN THE INSURANCE COMPANY DESIRES TO SETTLE THE MATTER FOR $50,000 TO A VOID THE UNCERTAINTY OF LITIGATING A
WEEK LONG TRIAL AND THE SETTLEMENT SPECIFICALLY DENIES LIABILITY?
COMMITTEE: N/A MEETING DATE:
CATEGORY:
D Consent ~ Ordinance D Public Hearing
X City Council Business D Resolution D Other
~!.~!':!':-~~Q~!.):~y_~~'.\!.~s:I~!3:.I<;,~~<?.~L~!!.Y_~T:I:2~E.Y_________________________________~!:~:~~~_____________________,____,_______.
The incident giving rise to the above lawsuit occurred on October 2, 2002, when officers responded to a 911 call and
subsequently arrested plaintiff for two outstanding warrants. Plaintiff alleged that while in police custody the officers
negligently escorted her to the patrol vehicle causing a fracture of her upper left humerus. The City disputes the allegations.
On Wednesday, August 30,2006, the City participated in court ordered mediation, and upon the recommendation of outside
counsel and the insurance company, the parties reached a tentative settlement subject to City Council approval. Initially
plaintiff demanded $670,000 for damages. The proposed settlement specifically denies any liability on the part of the police
officers, bases the proposed settlement on the uncertainty of litigation and the expense of trial, and specifies that the City,
through its insurance, will pay $50,000.
Options Considered: 1, Approve the proposed settlement of Nikki Stivers v. Fe~era1 Way, et al.
2. Do not approve the proposed settlement.
-.......--.........--..-.....--.---..-.....-............-......-.--.....---................-.-.--.-....-.-.....---...-.......--...-..-.-...--......-.....................-................-.---------.......-........--.----...--.......--..-...-.---................--.....--.-.-.......-...-.---....-...----..-.-.-.-......------..-
STAFF RECOMMENDATION: Approve the proposed settlement of Stivers v. City of Federal Way
CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: ft1:.
Committee Committee Council
COMMllTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "/ move approval of the Stivers v. City of Federal Way, et al settlement."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL #
0 DENIED 1 ST reading
0 T ABLED/DEFERRED/NO ACTION Enactment reading
0 MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
K:\agenda item\council\2006\Stivers Proposed Settlement
------------
COUNCIL MEETING DATE: September 5, 2006 ITEM #: r..f....--
.....-... ..... no ...__.. ...........mm_........_..... ... ........._ .... ....m.......... ..............._m... _..... . ........ .._....... .......... .................._........_.. .._.. ............... ._...._..._._ ........._ .. ............... ...._.... m_....... 'm.'" .........._..._ ..................._.....__ .........._.__ . ......_........._.......
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Proposed Settlement of Marquita Jackson v. City of Federal Way, et al
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE PROPOSED SETTLEMENT OF MARQUITA JACKSON v. CITY OF FEDERAL
WAY, ET AL WHEN THE INSURANCE COMPANY DESIRES TO SETTLE THE MATTER FOR $42,000 TO A VOID THE UNCERTAINTY OF
LITIGATING A WEEK LONG TRIAL AND THE SETTLEMENT SPECIFICALL Y DENIES LIABILITY?
COMMITTEE: N/A MEETING DATE:
CATEGORY:
D Consent l:8J Ordinance D Public Hearing
X City Council Business D Resolution D Other
~!~~!')!~!'~~!.~y:.!'_~!~~~.:?_~9.~.:?,~~9._~,,~!!Y_~I!.2~I.'.~___,_______ _____ ________,______'m~~~:_~~~_______,______,_____._____.___
On or about September 20,2002, officers responded to a 911 call and subsequently arrested plaintiff. Plaintiff alleged that
the officers used excessive force during the arrest. The City disputed the allegation.
Initially plaintiff demanded $900,000 for damages. On Wednesday, August 30,2006, the City participated in court ordered
mediation, and upon the recommendation of outside counsel and the insurance company, the parties reached a tentative
settlement subject to City Council approval. The proposed settlement specifically denies any liability on the part of the
police officers, bases the proposed settlement on the uncertainty of litigation and the expense of trial, and specifies that the
City, through its insurance, will pay $42,000.
Options Considered: 1. Approve the proposed settlement of Marquita Jackson v. Federal Way, et al.
2. Do not approve the proposed settlement.
-.--..--.-.-...---....-...-.-.-....-...------.....-.___._...._...._._.___....___....__...______...._____.._..__...._m....___._.....__..__._..__~__.._.._.___.___._._____..._..___.._._.__...._.____.__._..._____.______.
STAFF RECOMMENDATION: Approve the proposed settlement of Jackson v. City of Federal Way
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: l11e
Connnittee Connnittee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "/ move approval of the Jackson vs. City of Federal Way, et al settlement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED COUNCIL BILL #
o DENIED 1ST reading
o TABLEDIDEFERRED/NO ACTION Enactment reading
o MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
K:\agenda item\council\2006\M Jackson proposed settlement