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PRPSC PKT 10-10-2006 ;:\ City of Federal Way CITY COUNCIL PARKS, RECREATION, AND PUBLIC SAFETY COMMITTEE Tuesday, October 10, 2006 6:00 p.m. City Hall Hylebos Conference Room 1. 2. 3. 4. 5. CALL TO ORDER PUBLIC FORUM COMMISSION COMMENTS APPROVAL OF SEPTEMBER 11, 2006 SUMMARY COMMITTEE BUSINESS A. Pandemic Response Plan B. Youth Commission Work Plan C. Target/Safe City Grant - Downtown Core Video Equipment D. Target Corporation VHS to DVD Technology Grant Ray Gross David Schmidt Hwang Hwang Action Action Action Action 6. PENDING ITEMS . 7. NEXT MEETING - November 13, 2006 6:00pm - Hylebos Conference Room 8. ADJOURNMENT 2006 Committee Members: Jeanne Burbidge, Chair Deputy Mayor Jim Ferrell Linda Kochmar Staff: Donna Hanson, Director Mary Jaenicke, Administrative Assistant II 253-835-6901 City of Federal Way City Council PARKS. RECREATION. & PUBLIC SAFETY COUNCIL COMMITTEE Monday September 11,2006 . 6:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member Linda Kochmar, Neal Beets, City Manager Derek Matheson, Assistant City Manager, Pat Richardson, City Attorney, Brian Wilson, Interim Director Public Safety, Iwen Wang, Finance Director, Donna Hanson, DirectorPRCS, B Sanders, Park Planner, Mary Jaenicke,. Administrative Assistant. Guests: Ron Walker, Diversity Commission, Marie Sciacqua Parks and Recreation Commission, Charlie Denuning, Heery Inc., Jean Atwell, Richar4 Keltner, H. David Kaplan. Chair Burbidge called the meeting to order at 6:34p.m. PUBLIC COMMENT n ' Marie Sciacqua: stated that she was interested in the Aggressive BeggingIPanhandling, Community Center Update and the Junk Vehide Ordinance. H. David Kaplan: Reported that the Public Safety Town Hall meetings have had poor attendance. The next meeting is scheduled for Thursday. Council member Burbidge announced at the Council meeting that the meeting started at 6:00pm. The P~blicmeeting calendar also has the start time at 6:00, but the Police written information states the meeting starts at 6:30. He wanted to make sure that someone from Public Safety would be in Chambers at 6:00pmto alert people of the correct start time. A notice will be posted, and the Police Department will send out a notice. Mr. Kaplan stated he. is concerned about what defmes a junk vehicle. Jean Atwell: Spoke regarding her concern of beggars on the street. We do not need beggars on the street. Richard Keltner: He has an interest in the beggars and panhandlers. It needs to stop. He is also concerned about the junk vehicles. He also wants to know what the defmition of a junk vehicle is. COMMISSION COMMENT Ron Walker presented the Diversity Commission 2006-2007 business plan. The business plan has not changed dramatically. There are two new items. One of the new items is creating a Diversity Commission Alumni Group. The group of past commissioners will come back and assist with some of the projects. They will continue to have the book donation and community night, but because of the size of the programs they will be held on alternate years. Within the next two months they will be presenting a proposal on how to recruit commissioners. APPROVAL.OF SUMMARY . Council members Kochmar and Ferrell moved to accept the July meeting minutes as written. Motionpassed. BUSINESS ITEMS Diversitv Commission 2006-2007 Business Plan The Council COmmittee complimented the Diversity Commission on their hard work, and ambitious business plan. Mr. Walker reported that last year the Diversity Commission put together a Reconciliation Proclamation which the City Council signe<i. Mr. Walker will present to the Diversity Commission at their next meeting that they send this !o the President to~ee ifhe will proclaim a reconciliation month or day. He would greatly appreciate the Councils support on this. Deputy Mayor Ferrell moved to approve the Business Plan, Council member Kochmar seconded. Motion Passed. M!!cessive Bet!2infYPanbandHn!! Ms. Richardson stated that a citizen brought forth a proposed ordinance that they wanted the city to review, in order to make panhandling more aggressive. The legal department reviewed the proposed ordinance, and discovered that the City has one of the most aggressive panhandling ordinances on the books, when compared to other cities. Most of the cities make panhandling aJ,llisdemeanor. The courts have said that the form of speech is protected by the ftrst amendment, so we cannot regulate and censor the content of the speech, but the conduct can be regulated. The city's ordinance is broad enough to allow the discretion for conduct that is intimidating or threatening and exploits _L:1.J____ T.L'".__u1__...11" .,. _ ~..... _ PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Monday September 11, 2006 Summary Page 2 has, and comparing the ordinance to other cities the Law Departme~t is not recommending any changes to the current ordinance. Council member Kochmar reiterated that the panhandler's signs are protected by the First Amendment, so we cannot regulate their form of speech, but we can regulate their behavior. Council.memher Burbidge suggested that citizens carry information regarding agencies in Federal Way that offer services for people in need. This information could be given to the panhandlers. Interim Chief Wilson stated that often times the beggars are capitalizing on the good of the citizens. Interim Chief Wilson stated that the department would focus on ,providing education to the citizens about the services that are available, and to not give out cash. He also stated that the department is focused on enforcing the ordinance as it is written, and keeping them off private property. Deputy Mayor Ferrell would like this subject to be on the next City Video and an article written in the City Newsletter. Chair Burbidge concluded that there needs to be ad(}itional educational efforts including !he City Update newsletter, Channel 21 and website, as well as discussing the issue with the store managers. Communitv Center Update .. .. ... .. . Charlie Denuning updated thecoimnittee on the Community Center project The originarconttact amount was $15,441~984. There has been $S36,708.00in change orders, bringing the total contract to date $15,978,692.00. Currently there is $300,274.00 in pending change orders which are under aggressive negotiation. The project to date (, .,is within budget.. Mr. Denuning stated that this is a very tightly budgeted project, and the contingency funds are much less than what he has experienced having in projects of this size, and he is very aggressively negotiating. with the contractor, and keeping a lid on things. The substantial completion date is January 2007. This date is later than anticipated due to the change orders. The projected opening date is early 2007. Mr. Denuning also provided an explanation of impacts to the schedule and the con.tingency budget. The project is 72% complete overall. Ms. Hanson added that it takes a lot of work to stay within the parameters and this is a very tight project. Staff meetS. with the contractors on a weekly basis, and is doing the best they can to stay within their resources. Deputy Mayor r Ferrell asked if there were any upcoming factors that could throw the project . into the red. Mr. Demming stated that. at this point the only thing their experiencing that could have an impact is Petro Chemical, but the prices are dropping. Other than that, it's hard to know. Proposed Ordinance to Provide for the removal of Junk Vehicles on Public Rie:hts ofWav and Private Property Ms. Richardson presented a proposed ordinance that would provide for the removal of junk vehicles in a more timely fashion. Currently the city can only remove junk vehicles using abatement proceedings which are time consuming and costly. The proposed ordinance follows the state statute. Under the code, a junk vehicle is defmed as having two of the following three; 1) extensively damaged. 2) Inoperable. 3) Without current or invalid registration. This ordinance addresses junk vehicles on the public right of way and private property. The owner of the property and the vehicle's last registered owner of record will receive a notice IS days prior to impoundment. They may request t() go before the hearing examiner. This will give the owner the opportunity to argue that it is not ajunk vehicle.. If they do not prevail at the hearing, or do not request a hearing, the Code Enforcement Officer or Police Officer have the authority to. remove thejunk vehicle at the owner's expense. This will help. the process move. faster. Deputy Mayor Ferrell moved to approval 9f the proposed ordinance and forward to full Council for first reading .at the October 3, 2006 City Council Meeting. Council member Kochmar seconded. Motion passed. :Red Lie:ht Photo Enforcement Proposal - Interim Chief Wilson stated that the pwpose of this proposal is to improve the safety of vehicles traveling through. . . the intersection. A camera would be placed at the intersection, and that camera takes a picture of the rear of the vehicle, the license plate and also the light. There are several stages of the pictures that show the car going through the intersection. That information is electronically captured;. it is an internet based system. It is then forWarded to. a Police Officer who will review the content of the pictures, and determine if a citation is warranted. That citation will be similar to a parking ticket. A vendor would issue the citation. If the registered owner was not driving the car, then they can sign an affidavit stating that they were not driving, and the citation would be dismissed. Deputy Mayor Ferrell stated that this has the potential to create a lot of negative ill will between the community and the police department. It forces people to prove they're innocent.. He stated he would never vote for this program. He would rather have more officers out. on the stree.ts. Interim Chief Wilson stated that a big piece' of this program is promotion and education and signage. The major benefit of this program is gaining compliance from the citizens. Council member Burbidge would like statistics on the number of accidents, severity of the accidents etc. She is concerned with people running red lights, but she also understands Deputy Mayor Ferrell's concerns. Deputy Mayor Ferrell moved to reject the Red Light Photo Enforcement. Council members Burbidge and Kochmar requested more information. Council member Kochmar feels that there is value in this program, but needs more information before making a decision. Council member Burbidge would like to know how other cities have addressed the concerns. PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE Monday September 11, 2006 Summary Page 3 Council member Kochmar moV'ed to table this issue, and have staff come back to comrnittee-with further information. Staff will come back at the next appropriate meeting. Council member Burbidge seconded. Motion passed. Deputy Mayor Ferrell voted nay. - Acceptance of Donation to Purchase K-9 Ballistic Vest Interim Chief Wilson reported that the owner and employees of Crestwood Animal Hospital have been collecting funds from their patients, clients and staff to go towards the pUrchase of a ballistic. vest for the K -9 dog Roscoe. Council member Kochmar moved to accept the private donated funds, amounting to approximately $1,700.00 to cover the cost of a ballistic vest for Federal Way Generalist K-9 Dog. Crestwood Animal Hospital has independently collected donated funds to cover the cost for this purchase. Deputy Mayor Ferrell seconded. Motion passed. . - Purchase of Three Additional Itronix Laptop Computers for Marked Patrol Fleet Interim Chief Wilson stated these computers will enable the department to have consistency within the" fleet, and will enable them to outfit additional patrol cars. It will 'also allow them to have some backups that they can use in the event they have a vehicle where the computer is not working properly. It is an efficient management of their fleet. Deputy Mayor Ferrell moved to agree to the purchase of threeil(lditional Itronix laptop computers for marked police patrol vehicles using $10,000 from the 2005 JAG grant (WI-FI) and the remaining $6,000.00 from the 2006 JAG grant (Docking Station). Council member Kochmar seconded. Motion Passed. Washine:ton Traffic Safety Conunission Grant - Advanced Collision Investie:ation Trainine: Interim Chief Wilson stated that this is a very advanced training course that the City of Federal Way Police Department is sponsoring. The Department would accept a grant of $13,000 to provide the training in the City of Federal Way. It is limited to 30 participants. The large benefit to the Department is that the five traffic officers would be able to attend this course at no cost to the City. The price for the course is $2,000 per person. Deputy Mayor Ferrell moved to approve to accept the WTSC Grant, amounting to but not exceeding $13,000.00 to cover all costs of class. Hosting this 40-hour course would also provide training to all (5) Traffic Officers at no cost to the City. WSTC will cover all costs incurred up to and including a total of $13,000.00. Council member Kochmar seconded. Motion Passed. Council member Burbidge stated that there has been some discussion regarding an. alternative meeting time. At this point the next meeting is still scheduled for October 9. PENDING ITEMS None NEXT MEETING - October 9, 20066:00 p.OL. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 8:05p.m. 5.1\ COUNCIL MEETING DATE: ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PANDEMIC RESPONSE PLAN POLICY QUESTION: SHOULD CITY COUNCIL ADOPT PANDEMIC RESPONSE PLAN? COMMITTEE: PARKS, RECREATION AND PUBLIC SAFETY CATEGORY: . Consent D City Council Business - MEETING DATE: 10/9/2006 Ordinance D [J Public ~aring Other {gI Resolution STAFF REpORT By: RAy GROSS DEPT: Public Works -----.---.-.-.---------..-.------~----________.___..___._.__..___.._._..._____.....H._.____..___....___.H.__....._...._.H._____.._____._._____ Attachments: City of Federal Way Pandemic Work Sheet City of Federal Way Pandemic Response Plan Options: #1 Approve planas presented. #2 Modify planas directed by committee. #3 Not approve plan. STAFF RECOMMENDATION: Option #1. ------------_._-_._-------_._---_.._-_..._-_.~._.__.._.-..---.--.------.--.--.-----.-------..----.--..- CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: Council Committee Council COMMITTEE RECOMMENDATION: Committee Chair Committee Member Committee Member _PROPOSED COUNCIL MOTlON:- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ,COUNCIL ACTION: o APPROVED o DENIED D- TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST readi ng Enactment reading ORDINANCE # RESOLUTION # l\-\ City of Federal Way Pandemic Planning :;ity Department's.J>~int ~ contact f~~E~_,::,demic pICl,::,,::,ing:_~~____________ _____~_ )ity De2~rtrn~rlt __ ..<::()I1~(3(;t Name . ~g~~t'-!~f!l_~~~ E~mail address____ __~__ _____ )ity}~AanC3ge~'~_q!f~c;e ! Derek Matheson 25~..~~~..?~ 11 . der~k.mathes()nav.citvoffederal~al/.com )ity Attor!:l!3Y______________ ___L______ ..___ ._________~__ __ _.. ___________________ LAW CIVIL i Pat Richardson ;253-835-?J>2Q._____ __ilJat.ric~Clr_dsgr1~.c;i!voffederalwav.com -------TAV\FCRIMiNALTAaron Walls [253-835-2580 !aaron.walls@citvoffederalwav.com )ommunity DevelopmenT ---------Ti<athyhMcCiing .. ! 253-835-261 O-----fk-athv.mcCIUnQ@citvoffderalwav.com lAanagement Services ____llwen_ W a~Ji:~=_--- - _____1253-835-2510 .J ~e_n. wano@citvoffederalwaV.com :)arks, Recreation & Cultural I : ~ices i Donna Hanson i 253-835-2412 'ublic Safety ----------IAndy Hwang- j253-835-6716 'ublicWorks. _~==~yGr~5--_--..-. i253-835-2712 II'IUniCiPaliourt ---- -_-fin(3 ~C3!~-s:______~_ = ~_1253-835-3I02 ~ityLeadership Continuity: ___________________ ~. Manager . Neal Beets \ssistant City Manager Derek Matheson \ssistant City Manager Donna Hanson )epartment Directors Cary Roe________ Ilwen Wang _ _u _______ ______ Brian Wilson Kathy McClung Patricia Richardson Patrick Doherty I donna.hanson@citvoffederalw3v.com J ar1.dy.hwano@citvoffederalwav.com ____I everett.oross@citvoffederalwav.com rna.Dalerm~@citvoffederalwav.com -----+- L - -.-----.---- r.---. )ersonal Protective Equipment: (6 week) iasic mask 42 boxes JOISH N95 mask 292 boxes -land gel dispenser i 16 cases "chol wipes .32 boxes Prohibit mask (box of 300 mask @ $54.67) N95 Mask (box of 20 mask @ $36.00) ~ase of 8 @ $84.96) !(Box of 100 @ $16.99) $ 2,296.14 f $10,512.00 ----. $ 1,359.36 $ 543.68 $14,711.18 I before tax and postage .-------r----- I I - -- t---- m - ..... . .--! .._-~-- ~-+-----------u--=-~-=r-==~----------I. ..-==~=-~-=--~ I .---.-.---.--.-. -----.-----.--~ ._____._n ~.--.. I- ------...-.----y------.---.....-. .______._1._ _________ _.. . I ! ! +---- __L_____________L __ .__ :-.l~__ I i -r- t------+- . . I- I I I ; I t------j-------i _____.,J..___...________________L_n _ '_ _________..._......___......: I _ , , , I , ! ~ i .r= I I , ---~._._-_.j.__._->--- I ! -------I~-- -- --.---. , , ---i -.-,-.-.----- I I I ! I ! -- -------------------J------..-.-------------- r--~- --------;------- I , --.l~-~~~~~:=-~=-~l-==~=~~~==t=~=-- ; , 1 ~_ .. _____ ..Lu_______ . _...n___1 ~-'4 Critical FunctionsIPositiorls by City Department Corrmmily Relations i 11 yes yes ~__=~=~------------~~ Ad';'-;As,;~~_=-=~~ ~2r;e;~-~=:~~=~:~__\~~~:- f"W __ ----------~------------J--u------------J-- ___ ------J----- -- ---~l~---.-----u---j~ i 1 I yes iyes I 21~ iyes llyes /yes il t-- ! ---- ----.....:....-.-..--r------ .--"- I 3_5 Y (in place) lSome 1.5IY(inprocess~-- 0.25 Y (w/svs depl) yes ;ily Department --_.._-.._.__._------~_._-_..._--_._.- Minimum # of staff . required to accOl1lllish. ; Is cross training possible? ;ity Manager's 0ffI~!_____ _ _ __ City Manager 'rosecution 'roseculion Admin :ivil-advice :ivil admin/Risk :Ommunlty Development 'ermit intake . 0.5 yes I ~IYes . llyes 2 yes 2 some 2 yes 'ermit issuance ISUe emergency.exel11ltions :eceptionist lSUe emergency permit & inspections :ontract agencies Invoice payments lanagement Services ICOMM SupPort ayrolllHR setup Ieet support IC process (time loss pay) ccts Pay R billing/Customer Svsc ank depostifonter-officelin'out mail ash Mgtnt (access to fundslcredits) Ilks, Recreation & Cultural Services 0.25 Y (in place) 1 Y (in place) 0.75 Y (in place) 0.15 Y( in place) 0.1 YOn place) Ity Hall Operations OIldence Building lIlbage Pickup eals on Wheels IIbllc Safely IlroI . Yes J yes/yes i same ! i ..:_~_ ::_ ~~~_------u---i~ll'e --- ---- _:u T~=::-~~-:-:- -_~_:~:~==::=- I I I I. -.-.-----.-~ I ! --,~--- _.__._~-_.~ .-:r----..~~.------ .....-~-.r- ~==j=._- I - --nut ---j- I -l I ____L____ ---~ Is an alternate work scheduale possible? yes I 'yes \yes __tyes-:~~ ~. lno I possible yes Mostly yes Partly no 1 & volunteers lYes no . ,~ :=j:: Yes yes -- ----.---- 26 no yes 3 no yes 20 no yes 7 no yes I I 1;-------4 ~tructure . 61 yes, yes nolno 'YM Administration ! ! nof yes yes/no liter Quality 21 yes ,yes nolno ~-=.-'----------I---- --ro----------- u-r----~-------, reet System Maintenance I ~s iyes lno M!loprnenl Services I 11 yes [ yes I yes/yes ~~ Maintenance I ___~l~~_______~___ lpartially --+- ! "I ~:::nalTiming r~-----~::: __________'~--u------!:: <lid Wasle & Recycling Coordinator +' 1 iyes : yes !yes/yes --~.--------.-----. .----~..---.-- --..-...--- ----- m ,--.--. ---- ------1- ~ll<?':~i~a~_____________f---- _.__l.L~~s______ _______1~~_________J."0 m1c/pal Court 103 no 22 no JPIlOI1IOelectives IlilianIRecords )U (Bomb) )u (Civil unrest) U (SWAT) !bHc Works , lIi_l!~",=-n!~_______ ___ ,..Trials als --- , I --- -T-"---.-~".' 3;yes 3iyes 4'yes 4,yes I 'yes 2.yes I yes I yes ... i .~_. Custody :0 Orders net> Warrants unter :lIle : yes yes Is telecommuting ,possible? If yes will il be? no no no no no no SomeIY So~ no SemeN SomeIN PartIN no no no no no no no no no no Core operating hours? 8-5 M-F --. --. -- . 8-5 M-F 8-5 M-F . 8-5 M-F 8-5 M-F 8-5 M-F 8-5 M-F CHhrs --t . flex flex flex _u_____ CHhrs CH hrs -- flex flex 8-5 M-F 8-5 M-F 8-5 M-F Thursday morning m._ +- I --- --l------------- 24f1 24f1 24f1 as needed as needed as needed i ---+ 9-3 M-F +--- , --- same sall'e -..- --'1" ----- :."----..------ -1----. I -1._____ ; 8-4 M-F 8-5 M-F 8-3:30M-F +______+_________ I::~F --~--j-------J=-== --~--~ r-------------t ----- -.----- .. .-- -------- !8-5 M-F ____-'-________ I ; yes -~~~~______ .--~-----------L1.~_~~y--- :----- - ... --- -- .:Y!:- yes yes yes yes. . yes I -'-'j ---...--+- -~._._--_.__..- 1'3-.-$ City Of Federal Way Pandemic Response Plan Basic Plan PANDEMIC RESPONSE PLAN CITY OF FEDERAL ~~r"h'" "II' .1~llIh.., I., II~III 1'lll .11111 . . l' dlllllllllll'" IIII11I ' IIII 111111'" fl. 111111111111,.,'1 IIIIIIIIIII~II .. 1111'lj . ,.dlIIIIIIIOI illtll! IJ:I" Jillli. u .I~IIII" 11111111111111 ~11'flE'MWR 18,2006 ,'dllll~1 IIII~~;RAFT #3) 11~111111 . I . I11111IIII1111111 ,1 Basic Plan, Page I of27 4 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc 1.\... , 9/29/200 City Of Federal Way Pandemic Response Plan TABLE OF CONTENTS 1. Introduction 2. Pwpose of the Plan 3. Scopeofthe Plan 4. Planning Assumptions 5. Authorities 6. Phases of a Pandemic 7. Responsibilities 8. Concept of Operations a. Overview b. Direction and Control c. Communications Ullllhlt,> - """ ."11, ""hlll '\, jl' I, ",11111'11 I'll ' Illtl I"i hll\\ 111/111111 II"" llll!lllll'" ' d; Mitigation e. Surveillance f. g. h. Basic Plan IIIII I ~IIIII'" .1 ry I11II Appendix A p,gderal Way Continuity of Operations Appendix B Cit)f fFederal Way Employee Guidelipes during a Pandemic Appendix C Greater Federal Way EOC Activation & Operations Appendix DProc1amation of Local State of Emergency Appendix E. Prevention & Treatment Measures for Staff Basic Plan, Page 2 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc {:\-s 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 1. INTRODUCTION Severe influenza pandemics represent one of the greatest potential threats to the public's health. Pandemics are distinct from seasonal influenza epidemics that happen nearly every year, causing an average of 36,000 deaths annually in the United States. seas. onal influenza epidem. ics are caused by influenza viruses.lt1'hich dr. culatearound the ~orld. Over time, people develop some degree of immm!'f~o\~hese viruses: and vaccmesare developed annually to protect people from . us Illness. PandemIC influenza refers to a w.o. rldW. ide epidemic.due to a ne.!. ... . ally different s.train of influenza viru.s. A p~demicvirus strain. can sp ~ea .r..' i ly. . erson to person and, if severe, can cause high levels of disease ~a h. aroun orld. I,f \ . . flh pandemic. viruses develop in two main w . st, Wi~, ,l~ b.i ird. s are the ~iT for all influenza viruses. Most avian influenza virusl~~ll~t or cause siiJH~hcant disease in humans. However, new pandemic in viruses can arise when avian influenz. a. viruses. acq. u.. ire. th. .. e. abiHt..~... to.. infec. tandc. . sease 1.' n. hum.. . ans, an. d then spread rapidly from p. erson to ped!q..l ...I~~ .c. ond, all infl . V...I.' ruses ex.p. erien.c e.. frequent, slight changes to. their ge me e over ti 818 necessitates a change in annual vaccines to protect . ains 1 infl 'za. Occasionally, however, influenza viruses undergo a ., bh.IP~i1.etic composition through the combination of d human s. ]JJ ~ea.ns. that mqllb,jf not all, people in the world will have ,u;i\i.n and h,-e no immunity to the disease. It also tM1n_ga and therefore are not likely to be ~hich time many people could become infected and !1111l1/,1' ,I ee #andemics occurred that spread worldwide within a year. . Th . nenza p micof 1918 was. especially virulent, killing.a large number of young, 0 .. Im'lise h y adults. It is now known that this pandemic was caused by an avian influ~~lYl' sthat suddenly developed the ability to infect humans and to easily spread fro~lf)erson to person. The pandemic caused more than 500,000 deaths in the United States and more than 40 million deaths around the world. Subsequent pandemics in 1957~58 and 1968-69 caused far fewer fatalities in the US., 70,000 and 34,000 deaths respectively, but caused significant morbidity and mortality around the world. These two pandemics were caused by an influenza virus that arose from genetic reassortment between human and avian viruses. se \1' The Centers for Disease Control and Prevention (CDC) estimates that in the U.S. alone, an influenza pandemic could infect up to 200 million people and cause between 200,000 and 1,900,000 deaths. The worldwide public health and scientific Basic Plan, Page 3 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~-tp 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan community is 'increasingly concerned about the potential for a pandemic to arise from the widespread and growing avian influenza A (H5NI) outbreak across several continents. Although many officials believe it is inevitable that future inflrrenza pandemics will occur, it is impossible to predict the exact timing of these outbreaks. Table 1. Estimated number of Episodes of Illness, Healthcare Utilization, and Deaths Associated with Modeiate arid Severe Pandemic Influenza Scenarios for the U.S. Population and King County(1,2) Characteristic Illness Ou atient Care Hos italization ICU Care Mechanical Ventilation Deaths Moderate (1958/68-1ike U.S. . Kin County 90 Million 540,000 45 Million 270,000 865,000 5,190 128;750 773 64,875 389., f ffd 209,000 1,254 1 Estimates are based on extrapo include the potential impacts of in pandernics. 2 The calculations used to detennine assumptions: o King Co o Suscep~"' o The clihic rates will be JI~ ~, comm ,'IIII~II Of~ose w .. JttPih influenza, 50% will seek outpatient medical (I There are sev haracte ICS of influenza pandemic that differentiate it from other public health em 'e~f irst, ithas the potential to suddenly cause illnesS in a very large number ofpe ~ho could easily oveIWhelm the health care system throughout the nation. A pande outbreak could also jeopardize essential community services by .. .. - causing high levels of absenteeism in critical positions in every workforce. It is likely that vaccines against the new virus will not be available for six to eight months following the emergence of the virus. Basic services, such as health care, law enforcement, fire, emergency response, communications, transportation, and utilities, could be disrupted during a pandemic. Finally, the pandemic, unlike many other emergency events, could last for several weeks, if not months. ., Basic Plan, Page 4 of27 (\ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc 1""\ -1' 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 2. PURPOSE OF THE PLAN The Pandemic Influenza ResponsePlah for the City of Federal Way provides guidance regarding detection, response and recovery from an influenza pandemic. The Plan describes the unique challenges posed by a pandemic that may necessitate specific leadership decisions, response actions, and communication mechanisms. Specifically, the purpose of the plan is to; o Define preparedness activities that should be unde pandemic occurs that will enhance the effective o Describe the response, coordination and deci .. will in. corporate Public H.ealth. Seattle KiniU.1. HSKC); the health care system in King County,the CityofP~eral dState and Fedel"al agencies during ~ ~~.demic."lllh~ll,t o Define roles andresponslbIlltIes ng all phases ofa p o Describe public health interve in a patJpemic respon timing of such interventions. 111111 .llllllhl11 ,_ During an influenza;pandemic, theC\tr. o.fFederal waW'. 'J 1 utilize the plan to achieve the following go~ls: . ... ;n I 11Imlll'.. o Llmltthe number of lHnU. I eaths. . I o Preserve continuity of ess al ent fuP. o M~.~m~e social d~sruption II .,,1' 111.'.1."'11 o Mmmu lc.losses IW i The Plan. will be ted WI, Jother prep~n".,. plans and activities, and will be coordinated with the pI ijmf c~.' . ty.., sta. te]llfd federal partners. lllllIil hUll III lI" > The; n t~~I!IIr~: responsibilities: and activities of the City of Federal wever, specIfic responsIbIhtIes for key response partners ar~ included ts of coordination between agencies during a pandemic. It is expected that h lities and health care professionals, essential service providers, local go t officials, and business leaders will develop and incorporate procedures and prot s addressing influenza preparedness and response activities into their emergency res~onse plans. This plan currently does not address measures that would be taken to contain an outbreak oftheavian influenza virus in birds or other animal populations occurring inKing County. Federal and state departments of agriculture are primarily responsible for surveillance and control of influenza outbreaks in domestic animals, although agricultural control measures interface with public health actions to prevent transmission into humans. Basic Plan, Page 5 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc t:\-~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 4. PLANNING ASSUMPTIONS 1. An influenza pandemic will result in the rapid spre~d of the infection with outbreaks throughout the world. Communities across the state and the country may be impacted simultaneously. 2. There will be a need for heightened global, national and local surveillance. 3. Birds with an aviatlinfluenza strain may arrive and cause 'an outbreaks in King County prior to the onset of a pandemic, significantly i domestic poultry, wild and exotic birds, and other species. , 4. The City of Federal wa.y will not be able to rely 0.1ft~. aid resources, State or Federal assistance to support local response efforl~ 5. Antiviral medications will be in extremelYs.b~Ii~p'pply. LaC antiviral medications may be prioritized .~HSKC for use. In 'alized influenza patients, health care worker~ . dingc. e for patients, ~er priority groups based.on current natiohal r. inconsultat with the Washington Department of Health (DOH).ll \'. I 6. A.vaccine for t.hepandemic i~. uenzastrain wi ly not b. e availablefi. or6to 8 months following the emergerl~ novel virus. a. As vaccine becomes ava ~illbe~. ist. ~'and admi~ister~. d by PHSKC based on current . }mes. mconsultatlon WIth the Washington DOH. I till'.. 1111111"" b. InsUanc'pd 'es ofvacc and antijHfal medicines will place greater emp s on s distancing ate.gies an. d public education to control thet~ hd of the ease in the . ,and County. 7. The number of?l p . 'ng ou ent medical care and hospitalization cou!fh elm t . BllhHfJil~ystem. 1111M~1 and Iftws will have to lllodify their operational structure to igh ~lllllm~~lumes and maintain functionality of critical I~ systems. .:111' I The health sysfem may have to respond to increased demands for I~C:s;hi he medical workforce experiences 25-35% absenteeism due 1!6~ inpatient beds and assisted ventilatof$ will increase by 25% or . more. d prioritization criteria for access to limited services and , . resoutces may be needed. d. There will be tremendo,:!s demand for urgent medical care services. e. Infection control measures specific to management of influenza patients will need to be developed and implemented at health care facilities, out;.. patient care settings and long-term care facilities. -f. The health care system may need to develop alternative care sites (designated "flu clinics") to relieve demand on hospital emergency rooms and care for persons not ill enough to merit hospitalization but who cannot be cared for at home. c. Basic Plan, Page 6 of 27 f\ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc I-\-~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 5. AUTHORITIES g. Emergency Medical Service responders will face extremely high call volumes for several weeks, and may face 25-35% reduction in available staff. h. The number of fatalities experienced during the first few weeks of a _ pandemic could overwhelm the resourcesofthe Medical Examiner's Office, hospital morgues, and funeral homes. i. The demand for home care and social services will increase dramatically. 8. There could be significant disruption of public and privately owned critical infrastructure including transportation, commerce, utilities, public safety, agriculture and communications. 9. Social distancing strategies aimed at reducing thesprea closing schools, community centers, and other publi~i ring points and canceling publiceventsmayhe implementeddur~n_IK mic. 10. ~t ~ill.b~ impo~~tto.co~mlinate pandemic res ~~st~. throughout the JunsdlctIons WIthin KmgCounty andthrou. .~o\mtIes m uget Sound area and the State.due to the regional mobility; the population. I. lL. The general pnblic, healtk care system,.. onse ,a neies, and el ~.ll,jPIlders will need continuous updates on the.status' 0 putbreak, im Ytts on critical services, the steps the City of F edera d PHSKC is t ing to address the incident, andstep~lesponsepartnethepublic can take to protect themselves. 'IIIIIIIU II " 1111111111111 . I' iil II 1111111111 lcials hav~ rlappin uthorities with regard to . The Gov . or, the State Board of Health, the State Wn~p,.ti;~. :~c:.o:~~~~~~~~~~;:ecw':~~ the I~I\W lpublic health, including increasing social lic . ate facilIties. During a pandemic, the presence of . nec nfHtR,dose.communication and coordination between Heal~~fficer to ensure decisions and response actions are ,f vernor 0 ashington State lWove~n has authority to proclaim a state of emergency after finding thaijlhM~eraffects life, health, property, or the public peace. RCW 43.06.~ro(12). The Governor may assume direct operational control over all or'part of local emergency management functions if the disaster is beyond local control. RCW 38.52.050. After proclaiming a state of emergency, the Governor has the authority to restrict public assembly, order periods of curfew, and prohibit activities that he or she believes should be prohibited in order to maintain life and health. RCW43.06.220. -2. State Board of Health The State Board of Health has authority to adopt rules to protect the public health, including rules for the imposition and use of isolation and quarantine and for the prevention and control of infectious diseases. RCW Basic Plan, Page 7 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc r:\-Iu 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan ,jld 43.20.050(2). Local boards of health, health officials, law enforcement officials, and all other officers of the state or any county, city or town shall enforce all rules that are adopted by the State Board of Health:-RCW 43.20.050(4). 3. The State Secretary of Health The Secretary of Health shaUenforce aU laws Jor the protection of the public health, and all rules, regulations, and orders of the State Board of Health.RCW 43.70.130(3). The SecretaryalsoshaU investigate outbreaks and epidemics of disease and advise Local Health Officers about measures to.prevent an..d contr.ol outbreaks. RCW.. ..~3.70.130~1l};T~e S. ecretaryshall enforce pubhchealth laws rules, regulatlOnsan~~~.In local matters when there is an emergency and the . local bohealth has failed to act with .suf. !icient promptness' or effici. enc. y, on to act for reas. ons beyond Its control. RCW 43;7R130(4). THqsecre as the same authority as local health officers but~ltll.o~\exercise authority unless: (a) the Local Health Officer fails s unable to do so; agreement with the Local Health Officer.9I1 1 bOar~tl.. fhealth; or in an emergency the safety of the p~bli . ds it. RCW .70.130(7). 4. King County Executive , I.' The King County Ex tive may procl state of emergency within the County when, in the ju t of the Exec extraordinary measures are necessary to protect e, safety fare K.C.C. 12.52.030.A. Under a sta ~ the ecutive may impose curfews, close anyor aU p ose any or all public buildin ,dHH' es includ' .treets, al s, schools, parks, beaches and amu tare. d proclai any such orders as are imminently neat! or th o.lectionof lfir. ,pnd propertyK.C.C. 12.52.030,B 5. King Co B~U!ealthW lillm . risdi ~~ItIHiu'bfHealth is coextensive with the ",,11 H: . so ounty"'RCW 70.05.035. The local Board.ofHealth shall s . se a spertaining to the preservation of the life and health of eopl hin itsjurisdiction.RCW 70.05.060. The Board IIIII shall enfor ou the Local Health Officer the public health statutes of I~. . sta t ean. e rules promulgated by the State Board of Health and the . tary9r- ealth. RCW 70.05.060(1). The Board may also enactsuch loe ~and regulations as are necessary to preserve and promote the publi~~alth and to provide the enforcement of those rules and regulAtions. RCW 70.05.060.(3). 6. City of Federal Way Mayor / City Manager / Emergency Manager Is authorized to exercise emergency functions stated in RCW 38.52.070 as weU as City Resolution No. 91-90. 7. Local Health Officer The Local Health Officer acts under the direction of the local Board of Health. RCW 70.05.070. The Local Health Officer enforces the public health statutes, rules and regulations of the state and the local Board of Health. RCW 70.05.070(1). The Local Health Officer has the authority to Basic Plan, Page 8 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc 1\ -1 \ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan '.; control and prevent the spread of any dangerous, contagious or infectious diseases that may occur within his or her jurisdiction. RCW 70.05.070(3). The Local Health Officer shall, when necessary, conduct invesligations and institute disease control measures, including medical examination; testing, counseling, treatment, vaccination, decontamination of persons or animals, isolation, quarantine, and inspection and closure of facilities. WAC 246-100;.036(3). The Local Health Officer may initiate involuntary detention for isolation and quarantine of individuals or groups pursuant to provisions of state regulations. WAC 246-100-040 through 070. The Local Health Officer has the authority to carry:~ut steps needed to.. verify a diagnosis reported by a health care provj~p,l~a to require any .person susp..ected of having a reP.ortable di. s~ dN{r condition to submitto examinations to determine the presence of aiijUtwe. The Local Health Officer may also investigate any suspecte e oY~. ortabledisease.or other condition if necessary, and~e. . 'ileilfication ditional...... conditions of public health imP. 0... .. e..occirrn. 'ng within. ".'.un. ..'sdiction. WAC 246-101-505(11). //!dllll. ..... III. .... "..111.'1"" 111u" 111111\, . . (I The Local Health Officer shall estabft~i . consultatIOn WIth local health .=~r:. ~:~~~~. ~~::~~.. ...~Cil..~.8ti eS;re:~r:~ d.. an a~:... ~7.;~:~1' I. aw policies, and procedures. ~I . ingemer Jiheasures to prevent the spread of communicable . &46-1<J -036(1). The LollUH Officer m I e all n!~~r:~ actions to protect the pubr alth I event ofa ntagiousdisease occurring in a school or day! ter. ose actions 1. ..B. .?l. . ,include, but are not limited to, closing the affec 'ng othe~!Schools, ordering cessation of certain IIIIIIIIII.ijes, ~O( s who are infected with the disease. WAC ,'dl~11111 The Loc alth.. ~~'s powers are not contingent on a proclamation "i'!~lll~ergen y th~ County Executive or an executive head of a city or ,11111 ' I. 11111111 " Basic Plan, Page 9 of27 I:\Pandemic\CoFWPANDEMICRESPONSE PLAN. doc 1\ -\ '2... 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan 6. PHASES OF A PANDEMIC The World Health Organization (WHO) has developed a global influenza preparedness plan that includes a classification system for guiding planning and response activities for an influenza pandemic. This classification system is comprised of six phases of increasing public health risk associated with the emergency and spread of a new influenza virus subtype that may lead to apandemic~ The Director General of WHO fonnally declares. the current global pandemic phase and adjust the phase level to ~orrespond with pandemic conditions around the world. For each phase, theglohal influenza preparedness plan identifies response meaSUres.. WHO w' 1 take; and recommends actionsthatcountries.around the world should im ~t.- Pandemic Phases Interpandemic Period Phase 1 - No new influenza virus subtypes detected in humans. AIi influenza virus subtype that has caused human infection may be present in animals. If present in animals, the risk of human infection or disease is considered low. Phase 2 - No newinfluenza virus subtypes~ in humans. However, a circulating animal infl virus subtype poses substantial risk of human disease. Pandemic Alert Period Phase 3 - Human infecti new subtype, but no h most rare instances 0 spr n indction but suggesting that better adapted to transmissible Maximize efforts to contain or delay spread to possibly avert a pandemic, and to. gain time to. implement response measUres. Pandemic Period Phase 6 - Pandemic is declared. Increased and sustained transmission in the eneral 0 ulation. Basic Plan, Page 10 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc (.\_, ~ 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan In accordance with the Department of Health and Human Services (HHS) Pandemic Influenza Strategic Plan, HHS will determine and communicate the pandemic--phase level for the U.S. based on the global pandemic phase and the extent of disease spread throughout the country. The .CitYOfFeder~iWayandt{i4gCOu~typandelIlic Influenza Response Plans correspond to the WHO pandemic phases. Each phase within the plan is subdivided into two components,'~affected"~d"not affecled'.'dep~di~~upon whether human infection is OCCUn1Ilg withi~ the LOCi\.U'regioll. Appropriate preparedness d response measures are .identified for each phase, with implementation based in p ether King County is affected. ,,1 Phase 3 a is affected or has extensive 'nks with affected areas. L al area is affected or has extensive travel/trade links with affected areas. Not affected Local area is affected or has extensive travel / trade links with affected areas. B. Not affected A. Not yet affected B. Local are~ is affected or has extensive travel/trade links with affected areas. C. Subsided D. Next Wave Basic Plan, Page 11 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc f.\ .,., ~ 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan Protective Measures to Reduce the S ead of Pandemic Influenza t.Jun-ll6 pandemic Phase ! ::I I " I J tJ i A. i Pubfic infotmalion and edlll:ilioo campaill/l Individual isoIaIion of influenza cases QltiRntil1i! close cootacls of' cases Rfcommend 1M_ deferlmellD CIlUIItries impaded by pandemic C1Gse aD puIlfic and private scbools. day care centers limit5Ol:iil iIderacIion at IiIIrQs. caIfeges aIld IIIIivmifies lh:t JIIlIIIiI: _priIfaI!.sector to ilIpIemelIt pdmictlllelJ!l1CJ 5iaIIing plans SII5fl!l1d go'#eIllIflellt fttnclions IIllt dI!diI:ated to pandemic re5flOl\S! or cri6cal c:ontimIity. Suspend Iarge.pJlerings {sports events. ClllICErlsJ Close dmrcIles,lMatmand other places wI1ere CRI'IIRIs galfter Rfcommencf _of public transit ooIy 'for e5SEftliallme! ijl:a?1;~~~~.~WF "'WM' , -~~~1e_ Basic Plan, Page 12 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.docP\-15 9/29/200 City Of Federal Way Pandemic Response Plan . Basic Plan 7. RESPONSIBILITIES City of Federal Way The City of Federal Way will participate with member agencies ensuring continuation of essential services to the. community. Specific steps include: o Identifying critical functions and staffing of those functions. o Identify staff that. can be cross trained. o Identify functions thatcan,be performed Via telecommuting. o 'Identify technology needs related to large-scale telecommuting... . o . Identify functions that can be suspended while staf'~s reassigned to more critical roles. tlllllhtt- o . Review human resource and labor policies to ine if changes need to be~dded to aid the pand.emic. response ef~~ Ilill o Promote a public education campaign. ...<'11, , .1. I o Make alcohol hand gel, disinfectant'~_l' andmaslC 'lable and "ccessible 10 all stliffand the:~~b~;'duc~',~gbusinesml,~~HaII. Local Hospitals, Clinics, Providers and other he~~lqlM:ste .. ~ers . J. . Health care system partners will particiP. ate l~~qlJll alth Care Coalition facilitated by PHSK. C to maximizethe., lthcare sy.stem glPni'lityto p.rovide m. edical care during a pandemic. Specific s . lude: "II o Identify and prioriti issues af \he county-wide health system duringapand , o Devel~.e.. mechanisms t fJ~i fuformation and resources ;;i.r..a1.~a :=::Cy e:.:u~n:c::.:~~~~~Cityof o ,~~~'nate the Local th Officer regarding policy level decis\l ' . the ope ons of the local health system. NIit essionals receive relevant communications a timely manner. p' facilities will develop pandemic response plans ealth e planning guidance contained in the Health and demit Influenza Plan. Health care facility pandemic res . plans wi ddress medical. surge capacity to sustain health care delive HhRabili' when routine systems are overwhelmed. Health ca~~'Wmi~ties and health care providers will participate in local influenza surveillanct!' activities. Hospitals will develop infection control plans to triage and isolate infectious patients and protect staff from disease transmission. PublicHeaith Seattle & King County (PHSKC) o Facilitate county wide pandemic planning and preparedness efforts. o Coordinate the community's emergency public health response through o Emergency Support Function 8 (Health and Medical Services), and the Regional Basic Plan, Page 13 of27 ~ 1 t, I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc - 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Disaster Plan. o Educate the public, health care system partners, response partners, businesses, community based organizations and elected leaders about influenza pandemics, expected impacts andconsequences,.and preventive measures. o Conduct county-wide surveillance to track the spread of the human disease and its impact on the community. Through liaison with ,agriculture and wildlife agencies, facilitate influenza surveillance in animals in King Courtty and monitor surveillance data. o Identify and declare diseases of public health significance, and communicate such declarations to health system partners; l.ll~ . o Coordinate planning for and implementation of disease ~entstrategiesand authorities. o Provide ongoing technical support to the healthc surveillance guidelines, recommendations forcH cas agement, infection control measures and laboratory testin~. '.. "J'lhlll. \". .... . . o Support thehealthCare.,system'SPlanntni,;8.. d response,efforts<.edl. cal surge capacity including mass casualty aud,W ~a.t a lity'i cideuts. . W" o Support th~ development and managemell. o. c t~lfal me(hca~t stockpiles. I o Develop and implement prot Is for the use 0 .tedsupplies of influenza vaccine and antiviral medicin istent with na 1 ,guidelines and in consultation with theWashingt t. o~;::~~.distributionand adminis ~,n ~,I' . ftil~~~ o Provideeffecti . cations t~' e public, ;Me media, elected officials, health careR . ess and c unity leaders throughout public health emergencieg. ! t' ' j .>. . ' ~jilllillllnlm,'j" emic planning and preparedness efforts. ee activities. atory sponseNetwork public health reference laboratory s te~ting. o Coot submi ofpandcmicepidemiological data toCDC and disseml ofsti wide data and situation updates to local health jurisdictions. o Coordinat .IbiRIPpmeut aud implemeutatiou of disease <outalumeut strategies across multi~Jplbounties and regions within the state. o Request fedefal-assistance to support the local health and medical response, including antiviral medicines and vaccines from the Strategic National Stockpile, when local and state resources are exceeded. o Educate and inform the public on the course of the pandemic and preventive measures. Department of Health and Human Services (HHS) o Provide overall guidance on pandemic influenza planning within the United States. Basic Plan, Page 14 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc Pi-I, 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan o Coordinate the national response to an influenza pandemic. o Provide guidance and tools to promote pandemic preparedness planning and coordination for States and local jurisdictions. o Provide guidance to state and local health .departments regarding prioritization of limited supplies of antiviral medications and vaccines. o Determine'~nd communicate the pandemic phase for the U.S. based on the global pandemic phase (established by WHO} and, the extentof disease spread throughout the country. Sp City Co o Prov cy authorization of emergency operations and enact emerge to support the response and recovery effort. o Support th Federal Way Emergency Operations Center (GFW EOC) Management. requested. o Officially prC:claim a local state of emergency"(Appendix D) o Designate an applicant agent (Appendix D) Centers for Disease Control and Prevention (CDC) I o Conduct national and international disease surveillance'llllf Ih~t~: o Serve as liaison to the WHO. ..dlll o Develop ~eference strains ~o~ vacci~es and C~)lld~~H~S~ to ~nderstand transilllsSlOn and pathogemclty of VIruses :Wlthtr~emlc tial. o Develop, evaluate, and modify disease contr~~ p.:.eventio tegies. .0 Support vaccination programs; monitor v ~ine s;fety. o Investigate pandemic outbreaks; definft idenf logy of the dl r o Monitor the nation-wide impact of a p~n i o Coordinate the stockpiling of antiviral drugs er ~ssential mat~rials within the Strategic National StockpiLe. . o Coordinate the implementatioH avel restrictions. .0 Under federal authority, imple 'd social distancing measures on tribal lands, as need City Manager o Make determination to activate the City's Pandemic Response Plan. o To recommend when to initiate employee guidelines for a pandemic (Appendix B). o To recommend when to proclaim a local state of emergency. o Ensure the appropriate information is released mirroring the PHSKC official statements. Basic Plan, Page 15 of27 ^~ l ~ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc .~--- 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan Emergency Manager o In the absence of the City Manager make determination to activate the City's Pandemic Response Plan. o Determine if the GFW EOC needs to be activated. o Provide management and direction to the response and recovery effort. o Ensure theGFW EOCisactivated and staffed at appropriate level. o Ensure information released 'is consistent with PHSKCofficial statements. Public Information Officer (PIO) o Work in coordination with PHSKC.PIO toensure,consiste o Provide accurate, timely information to the public regar warations for a pandemic, the impacts of the outbreak, localrespons lions and disease control recommendations.. .df' Iltlb. o Educate the public on how they can protect.. them~q vesfiMlftIRecom. ing infected and infecting others.' .. . .. ..",,11..,." ..... .'llllh. o Direct public inquiries to public info~(I.call centersoperat~~I..JP'J~~KC. Emergency Management Coordinator ,/. hlt o Advise the EmergencyManager on protoco oc~aures within tbeGFW EOC. 'f o Keep the Emergency Manage~ o Insure the GFW EOC is operati o ed and upda ~hOfr and efficl IIII '1111 11111111'" ' ctions thhdfuust be nJrntained during all hazards ,'tfi . . . d lli p.rn .. I. fun .. . .. oss trame. tl~p"~ormcntIca. ctlOns or emergency II 'lIIHllHWw.wmr u cr~~larily discontinued or performed via weeks. pssary staff to support the pandemic influenza y Manager or Emergency Manager. Basic Plan, Page 16 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc F\ -11 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan B. Direction and Control The City's pandemic response will be managed by the City Manager and the Emergency Manager per the guidance and protocols included in this plan and the Regional Disaster Plan. The City may activate its EOC to coordinate consequence response and resource management. The emergency management coordinator will provide City Council, staff and the community regular updates and briefings as to the status of the pandemic. Upon r.eaching Pandemic Phase 4 (local) the City will: Assess whether to activate the Pandemic Response Plan. I Provide regular briefings to City Council and staff. llllllfllllll IJ"" C. Communications .. .1111' 111111' PHSKC serves. as the lead agency in King C~Jlklf{.r~r riSkcJ ications messaging and public education regardin demicinfluenza. Ilfing County jurisdictions will coordinate with PHS . ensurb onsistency 0 .Ilhllltll communications and education messagin ~~ i '1 demic infl~~~a. Communications with the pu 'c and health c idefs will be a critical component ofthe pandemic including ing the utilization of health care services. This plan's co I ,.Iot an: .. )lllt" o Provide accurate, consisten~~~ll!om.Bive information about ~~!as a ~~~=~c::'en~s, treannentoptions, infection o Ins;.ill3liul~n. IHHI?E.c...confi{ll~e in the, City's efforts to provide for lllURHhM~.. safel~IHfl. ...... tM~~WlnJ"NJlfunctions during the pandemic. 11111 !lll1Ild., 'llllllh 1111.11 0 Instill . aintiNlj }tcconfidence in the County's public health and "'IIIIIIIIIII:e;;~~a p s::~ their ability to respond to and manage an o e an , cient mechanism for managing information between the ~ C, health system partners and response agencies. o Contflbute to maintaining order, minimizing public panic and fear, and facilitating public compliance by providing accurate, rapid, and complete information. o Address rumors, inaccuracies, and misperceptions as quickly as possible, and prevent the stigmatization of affected groups. Basic Plan, Page 17 of27 \\- 2-0 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan D. Mitigation Mitigation activities are taken in advance of an influenza pandemic to prevent or temper its impact. Mitigation efforts should occur primarily during pandemic phases 1-3. The City of Federal Way's mitigation activities include: o Planning, evaluating and revising the Pandemic 'Influenza Response Plan. o Training and equipping City staff to assure competencies ~d capacities needed to respond to a pandemic outbreak.. "ilnlhtl~ o DevelOP. ing and. maintaining. w...o rkin.grel.ati.onshi~'p.. s. w. j. sponse partners. o Sharing information with response partners, the ublicaboutthe consequences of influenza pandemics. and reco.' n ~ edness measures. o Informing and updating plected officials ab~l~Petential . ts ofan influenza pandemic on essential servic~s Jtrinfra~tructure in I Way. o Stockpiling necessary equipment that,}Jf1 e need~ to respond to . M\ft.uenza pandemic. ,idhh\ 11f" fl,i \ /. 'dministrative Cod€(. in t Communicable Disease 'ilg the pandemic a Disease of s and / or laboratories to report E. Surveillance "t Influenza is not a mandated notifiable During a pandemic response, the Diseas on Section may declare the circulating strain Public Health SignifiCitfldWij"h~'ring healt e proviq cases. tilll' If, t, ,1 IIII J hit'" F. Public Education Ifllll I' nUUlt1 ~I ' 'iJ.d111111l1l1 ill~ IIIIIIIIIIJ'! The Cit pt"t'eaeHi 's p ic influenza public education effort through all phases of a ,r. ic may in ~ any Imllll'thefOIlOwing elements: ed atld web-based information. peration with community organizations. , local television and print media. ealth care providers and care-givers to ensure consistent o o G. Vaccine and Antiviral Medications Vaccine serves as the most effective preventive strategy against outbreaks of influenza, including pandemics. However, dissemination of an effective influenza vaccine during a pandemic faces several challenges: o A pandemic strain could be detected at any time, and production of vaccine could take six to eight months after the virus first emerges. Basic Plan, Page 18 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc ~-~l 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan o The target population for vaccination will ultimately include the entire U.S. population. o It is expected that demand for vaccine will initially outpace supply and administration oflimitedvaccine will need to be prioritized based on national guidelines and in consultation with. the Washington DOH. o It is likely that two doses of vaccine occumng two to four weeks apart will be required. .11 III illl- IIY " King County Priority Groups for Influenza vaccination dll~~1J.I demic. Vaccination . will be administeredjn sequential order. Tier 1 will receltl~ vaCCl ns first until the entire Tier has been completed, followed by Tier 2,ad~.~, Within Tier, individuals in Snbtier A will be vaccinated fIrst \;I. .Ir... comPI.et.ed, then . rs B, C, and D. .tldlllllh.> '111h flllllll 111111111'111' I,., .1 . . .. IIIII~I ~IIIIIIII" , ,lId Basic Plan, Page 19 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc 'P\ ~ 2:2.__ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Tier 1 Subtier A Health care workers (HeWs) providing direct patient care Subtier B Highcrisk patients 65 years old or older with one high risk condition Subtier C Pregnant women Subtier D Public Health emergency responders critiCal to pandemic response Essential he~lthcare support personl1el Patients 6 months to . 64 years old with two high risk conditions Household contacts of people who are severely immune compromised Key government leaders Description Vaccinators Description If Subtier /II. It All healthy people 65 years other public health emergency older . 'I 1111 responders . People 6 64 years old witUll1 blic;safety workers including one high ri Jim, ,fire., 911 dispatch.e(S and 6 ::111 JUDUtt.. . f ectional facility staff ,'''illll;;;IIIIIIIIII~ Ii . .. Illl;::"" '11" ;;'~~~ng IIJIJIIIIllIIUlIIIIUII.. 111111111;:il.UlI.lIl1lll.l.lilUUltiIF ::~~~:i:ell as public ground III flllll 111", Telecommunications workers for "Jlllll 1111' I"" =,:::;.,tworl< ..-.'" "'" 1111111111 I People 6 months or older hospitalized in the past year for influenza, pneumonia, or a high risk condition Household contacts of children less than 6 months old ""lithll. - Tier 2 Tier 3 Subtier A Key government health decision-makers Description Funeral home directors and embalmers ears old not included in the Basic Plan, Page 20 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc f-\ - 23 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan I categories above o Antiviral medications may be useful for controlling and preventing influenza prior to the availability of vaccines. However, there is a limited supply of antiviral _ drugs effective against pandemic strains. If antiviral suppli~sare limited, treatment and prophylaxis during a pandemic will be priorit~zed lli:i follows: o Treatpatients hospitalized with)nfluenza. . o Treat .health care workers with direct patientcontactand,~~enCy Medical System wor~ers. . I. o Treat highest risk outpatients (immunocompromis egnant women). o Treat pandemic health responders, public safetye fPIDent deCis. ion makers. .,,'h~_ '. Ilhlb. . .' o Treat increased risk populations - young dren.~2-23montligl1t1 people. over 65, and people with underlyingmedicM ditionsl, . 1'1' o Provide post-exposure prophylaxis in1t lhfinvir~ents (e.g. n Ig homes and other residential settings). lfllllltdll' \.. o p. rovide prophylaxis for Eme~ency Medical S~ and health care workers and in emergency rooms, Intensivef Units, and dl . centers. o Treat criticCiI infrastructure resp . d health c liters without direct patient contact. illUIUIlh ,l o Treat other outpatients not include ..~.i'n n~gmt ve. o prOVide. prophy ~ ighest risk atients (~ unocompromised and pregnant wo . 'Ill. , . o Provide PIll I'~s fOfl),,: h:alth C~WPfkers with direct patient contact. H. Isolat. io..n~I..lJlu. ..af~~~l. 'I': '.'I.lIIIUIIIIIIUllllllfl Durinl/lll~~::: I~~~ =i~IL ~ ill with influenu will be directoo to remain in isolarttWilin health care s me, to the extentpossible. Hospitals will implemeRQ lationproto for patients suspected of being infected with pandemic influenza. tine of c cts of influenza cases may be beneficial during the earliest . phase of a pan . ,and iesponse to an influenza virus that has not achieved the ability to spread eJ~ .Ui~fu person-to-person. Once person-to-person transmission is established locally, cm.Y~mtine of individuals exposed to influenza cases will be of limited value in preventing fUrther spread of the disease. I. Social Distancing Strategies Social distancing strategies are non-medical measures intended to reduce the spread of disease from person-to-person by discouraging or preventing people from coming in close contact with each other. These strategies could include closing public and private schools; minimizing social interactions at colleges, universities and libraries; closing non- essential government functions; implementing emergency staffing plans for the public and private sector including increasing telecommuting, flex scheduling and other options; Basic Plan, Page 21 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc ~... 2.\ 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan and closing public gathering places including stadiums, theaters, churches, community centers and other facilities. It is assumed that social distancing strategies must be applied on a county-wide or state-wide basis in order to maximize effectiveness. Decisions regarding the closing of all public and private schools, and minimizing social interaction at colleges, universities and libraries in King Co1.Uity will be made by the Local Health Officer aftercons\lltation with local. school superintendents, school presidents and elected officials. The Local Health Officer will coordinate in advance the timing and implementation of social distancing decisions in King County with Pierce, . Snohomish, Kitsap and Thurston Counties as well as the state De . entofHealth and the U.S. Departmenr of Health and Human Services.'fheLoca' ~Officer will monitor the effectiveness of social distancing strategies in c ling the spread of disease and will advise. appropriate decision-makerswhe~ . tancing strategies should be relaxed or ended. <Ill .1 _ . lblh, t. . \, '( 1111111111111111111 IIII .... ,,111 "1..1..11,,'1 tt,lIimUllltl . '!Il( , ,'dllllllllllll" I I'", ll~ 11,1' ""iil 1Ii1 111111 1111 Ii. "IIIlIII~IIIIIlIIIIIIIIIJIIIJll" .1111111,1 ' . 11111111. . IIII ,t . Illll J' IIIIIII j 1111,1 v Basic Plan, Page 22 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc 1\-'2-5 9/291200 City Of Federal Way Pandemic Response Plan Graded im lementation ofsocial distancing measures: Phase Level ofInfluenza Activity in King County Limited human-to-humanll transmission of novel inflq~.. a il virus abroad; smallnu tJI'b'flll, local cases may begi earing, travel to co however all a~e e' ~rted 01:1. u. .S. impacted. ~;:r ~1;::sePlde S~.~lfll~~lper CDCgUl ,I Limited human-to-human Isolation of all cases transmi~' of novel influeni Quarantine of close contacts virus in ty; a small 'I.. commend residents defer number 0 without.. .-to countries or areas of the clear epide Hhl other ... . impacted by the novel virus, c~~:~:~~ .~f ~fi.z.e. .' a ~~1~111'" t~::'::;:~:;'l:~~:~~ avoid close e contacts lh {contact with other persons to the 1111. n ill ~:~:.t !:;::~~::SeC=i~~:tact . j. with other ersons 3 4 4 Novel influenza virus infecting humans abroad; no human-to- human transmission; no cases in the U.S. Basic Plan Possible City of Federal Way and PHSKC Response Action (response measures implemented by decision makers will be based on s ecific health circumstances Preparedness planning with partners Business continuity planning Educate response partners Initiate public education ~a~~qntiViral medications essential su lies -s 6 Rate of infection continues to increase following school and child care center closures and social distancing in government a encies and businesses. Sustained novel influenza activity in King County with widespread, countywide impact Basic Plan, Page 230[27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc Isolation of all cases Close public and private schools (K-12), and large day care centers via LHO Limit social interaction at colleges, universities, and libraries Direct government and businesses to implement emer enc staffm lans Close charches, theaters, stadiums, community centers Cancel all large public gatherings Recommend public transit be used on! for essential travel Consider suspending government functions not dedicated to pandemic response or critical continuity ~-21, 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Decision Makin! for Social Distancinl! Measures, Risk Communications and Public Education . Decision Makers Local Health KC City [Notes] - Officer ExecuUve Mayors - Direction and structuring of . L Managed through the PHEOC and the health care system resources Health Care Coalition and onerations ' . . . .. Individual isolation of influenza L Managed through the PHEOC cases .. flU.. Quarantine close contacts of ... L W'-- ,Managed through the PHEOC influenza cases . .. .1 I .. . ,IIIP' Risk Communications , L S ., If' III Conducted through a HC with health messaging to response partners, . ,dUh. 1\ ~~P~KC the oublic and the media .. , . .. .dtt" .. Public education campaign on L . S S Le Pm>KC PIO f1uorevention .... , jld \11; . I' fIt, Recommend the public defer L S II S LHO will issue a public health travel to countries impacted by L ~I!~,m recommendation that will be supported by oandemic all elected leaders Direct public and private seCtor W LHO will issue a public health to implement pandemic ,j recominendation that will be supported by emergency staffing Dlans all elected leaders ~ 'Ill ,lifP' W Close all public and private" L Ii S ,I S Decisions are made by the UfO and """',...... _<hHd_ ~ ~ Ih coordinated with all parties. centers ". 'Ull'" Limit SOCial interaction at III l~ml ,/ s S Decisions are made by the UIO and lib~rie~,_colleges ~1Rmll coordinated with all parties. UniVersities ,lit 11 Close c~ theaters and 'v L S Decisions are made under the countywide other ~ ac crowds authority of the LHO and K,CExecutive gather and are coordinated with all oarties Suspend large gathe L L S Decisions are made under the countywide (sports, events, concerts ..d authority of the LHO and KC Executive . and are coordinated with all oarties ' Suspend government function~. J J J Decisions are made jointly by all parties on not dedicated to pandemic a countywide basis response or critical continuity Encourage use of public transit J J J All decision makers will jointly determine only for essential travel when to recommend to the public to limit use of public transit. L Lead Decision Maker: exercises the legal authorities of their position. S Support Decision Maker. Publicly acknowledges and supports the decision. May jointly exercise their legal authority in conjunction with the Lead Decision Maker. J Joint Decision Makers: Decisions are made and communicated concurrently by all involved. Basic Plan, Page 240f27 I:\Pandemic\CoFWPANDEN!IC RESPONSE PLAN.doc f\--2-l 9/29/200 City Of Federal Way Pandemic Response Plan Threshold determinants for the use of social distancing measures: Basic Plan Parameters Disease-Related Factors Considered When Makin Social Distancin Decisions King County o Total number of cases (absolute or estimated) o Rate of increase in number of cases (per day,per\veek) o Percentage of cases with no identified epidemiologic link oPopulatioris cted inCluding number and perce e~~.casesamong: en between 18-40 Influenza Cases Iftl .Id ~. 'ngC nty <..11.""".'1) ...ml'll Se~:ityof illness, populations affected, and rate of spread in other communities. (globally, nationally, statewide) o Number of contacts under active surveillance by PHSKC o Ability to rapidly trace contacts (number of contactsnottraced or interviewed) o Absenteeism rates in schools, ovemmenta encies, businesses o Recommendations made by the CDC and / or Washington DOH to implement specific social distancing measures o Information regarding the effectiveness of social distanci~g measures in other communities Basic Plan, Page 25 of27 I:\Pandemic\CoFWPANDEMI<t RESPONSE PLAN.doc ~-2-<6 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan J. Health and Medical Response A severe influenza pandemic is expected to significantly increase the demandlor health care services at a time when the availability of health care workers will be reduced due to illness. In a severe pandemic, the imbalance between supply and demand is likely to overwhelm current health care system capacity and necessitate implementation of alternate strategies to manage 'the demand on health system resources. During a pandemic impacting King County, all efforts wiUbeemployed to sustain the functionality of the health care system while maintaining an acceptable level of medical care. ~During a pandemic, alternate car~ facilities may ~e identified and activated ~ provide additional health care system me<hcal surge capacIty. III ffflf h",- K. City of Federal Way Response "11'11 III~II One ofibe critical needs during a flu pandemic will ,Jmmtain ~ fial community servIces. . 1111 With the jx>ssihility that 25-35% of th!i/ force ilJl:;ud he absent .oIll~llness, caring for family or death, it may be cii nOIII.I.mli.'~":? adequate ~ipmng for certain critical functions. II. .. .... 't There is the possibility thatse could be dis if significant nwnbers of public health, police, fire and e fcare, transportation, communications and public utilit IM~ unab 0 carry out critical functions due to illness. l. 1111 'III"'UII,I" tllUlUl i'~'l IliJi The City mustdeve land m in continUl of operations protocols that address the unique consequen~ and' c. Continuit lQ~operations protocols should address, at a minimwn: (Appen .,.. II - . . II' A?Eml~mh~~de . ... ... I . _lllnd all Protocols contained therein. lI'iil'~ n fo ~ CIty Deparbnent. ,ffll en~~~~:~~~~ of . Si~;ees;~~:'~t~o:~~osstrained to support critical functions. I cation ofp nalptotectiveequipment(pPE) for City staff. Iden lion and i lementationprocess of telecommuting options. The City must reJ~."'1l1 . t.Ployee guidelines and address policies that would need to he altered to encourag~'~iek employees to go home and stay home until well. (Appendix B) (I When King County is declared to be in a local Phase 5 alert for pandemic, the City of Federal Way should activate its Pandemic Response Plan and assess if the EOC needs to be activated and if a proclamation of a local state of emergency should be made. Basic Plan, Page 26 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc ~ ~ 2r~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan L. Recovery Recovery from an influenza pandemic will begin when it is determined that auequate supplies, resources and response system capacity exist to manage ongoing activities _ without continued assistance from pandemic response systems. In consultationwiththe Health Care Coalition and local elected leaders, the Local Health .. Officer wiUrecommend specific actions to be taken to return the health care system and governmentfunctions to pre-event status. PHSKC will assess the impact of the pandemic on the comm ~alth as measured by morbidity and mortality and report findings to all respon ers. PHSKC staffwill support partners inKing County government and thehea lim.d business communities in assessing the economic impact ofthe p'a'~ ic. .-1111 Illlllhi, I An after-action evaluation of the pandemic res~o JM will be conducte as well as for the City. The evaluation will in~ ,I recol1ll1\~ndations for the Pandemic Response Plan. '.lIlllillltlllh". II~IIIIIIIII" ,I ,/ I ~111"1I111111111111111 ,,'dlll~ 111111. ~11~111 . ,II 11111111..'. .. .,1,1 '..11111 ,I Basic Plan, Page 27 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc \A-3D 9/291200 City Of Federal Way Pandemic Response Plan Appendix A City of Federal Way Continuity of Operations Leadership Continuity: City Manager Assistant City Manager Assistant City Manager Neal Beets Derek Matheson Donna Hanson Department Director Departm~nt Director Department Director Department Director Department Director Director Cary Roe Brian Wilson City Manager's Office City Manager's Office . Parks, Recreatibi1&. Cultural. Services ~i1blicWorks Development ... ", I'll City Departments' Poi City Department ,;>Aaron Walls Kathy McClung 253-835-2570 253-835-2580 253-835-2610 Iwen Wang 253-835-2510 Donna Hanson 253-835-2412 Cultural Services Public Safety Andy Hwang 253-835-6716 Public Works Ray Gross 253-835-2712 Municipal Court Gina Palermo 253-835-3002 Appendix A, Page I of 4 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appA.doc ~-3) 9/291200 City Of Federal Way Pandemic Response Plan Appendix A Critical Functions/Positions by City Department ltllfht~l\.- ,fff" . .. ,... , ~:: lilt ~o fi'ii ::: LAW htlt \, .11111 Prosecution. 2 no I, possible. .. 1111.. courthours . Prosecution Admin 1 yes \ no .. . ~=~k ~ ;. ~III. ll;lh~~ .' Development , ' lilt Permit intake 0.5 l'k~ yes .11111.IUo Permit issuance 0.5 ~ 1111111111 yes qlllll,i' Issue emergency i~~ I exemptions 1 ye~l III .q Receptionist 2 yesl",' 11I1111ll"no Issue emergency permit & ,dUII'l"" . inspections ~' 2 some 'I,. . possiblt; no Contract agencies invlli 1 t payments ,.' Iii 2 yes Jllj~S no Management Services 11111 if IIUIIII ",1 J IUCOMM 1~~$ft1l1llIlUIIII 11111111113, .5 ~ (in III Some Payro setup i , ,process) yes "II I'''' (w/svs Fleet su O. dept) yes WC proce e1loss Y (in pay) 'il 0.25 place) Accts Pay 1II111 IIIII ;f,;l AR billing/Customer sv~ll 0.75 place) Bank depositlinter- \_ Y(in officelin-out mail 0.15 place) Cash Mgmt (access to Y (in funds/credits) 0.1 place) Parks, Recreation & Cultural Services City Hall Operations Evidence Building Garbage Pickup City OepartmElnt ' City Manager's Office City Manager Minimum # of staff required to accomplish. Is cross training possible? yes Community Relations Admin Assts 1 yes 2 yes Is an alternate work schedule possible? . yes Mostly yes Partly Is telecommuting possible? If . Gore pperatin~ yes will it be? hours? . . yes/yes 8-5 M-F 8-5M-F 8-5M-F 8-5M-F 8-5 M-F 8-5 M-F 8-5 M-F SomelY CH hrs Some/N flex no flex Sor:nelY flex Some/N CH hrs ParUN CH hrs flex flex Yes no no Yes no no Yes Daylight no Yes yes no Meals on Wheels 1 & volunteers 8-5M-F 8-5 M-F 8-5 M-F Thursday morning Appendix A, Page 2 of 4 f\ 32- I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appA.doc ,. 9/29/200 City Of Federal Way Pandemic Response Plan . Appendix A Public Safety Patrol SupporVDetedives Civilian/Records BDU . (Bomb) CDU (Civil unrest) SRT (SWAT) Public Works . ! Maintenance of Surface Water Management (SWM) Infrastructure SWM Administration Water Quality Street System Maintenance Development Services. Traffic Maintenance Traffic Signal Timing CIP review Solid Waste & Recycling Coordinator EM Coordinator ( Municipal Court Arraignments Pre-Trials Trials In Custody NCO Orders Bench Warrants Counter Phone 103 no yes no 24/7 22 no yes no 24/7 26 no yes no 24/7 . ......... <.. ~:~!;~;:r~,'~", , 3 no yes no as. needed 20 no yes no as needed 7 no yes no as needed 6 yes 1 no 2 yes yes yes yes 1111111111111111111 ",IIIII"protecti ,ll"'onal ProtecjiveEquipmelll (PPE): Individua ective actio ~hou} consist of the following: A voidshaki fP.1.. d...S. and ....... intain at a minimum a three foot distance from co-workers and the public. lll~llllh .,II1l Wash your hands oftHJi'~ith soap and water, alcohol wipes or other hand sanitizer. A void touching your face, eyes, nose and mouth. If you feel sick, let someone know and go home. Stay home until fully recovered. 5 yes 1 yes 2 yes 1 Yes 1 yes ,If yes . '1111 no y ,dlllt\ I. yesJyes · .partially fit. yeslyes I'lh~eslyes II. ..1 Ii yes lllldf ye'srtes yes Ildlll no III I' es . 8-5 M-F 8.;5 M-F 1/2 day Personal protective equipment shall consist of the following: Mask Hand Gel dispensers Alcohol wipes Appendix A, Page 3 of 4 ~ 3.-3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appA.doc 9/29/200 City Of Federal Way Pandemic Response Plan Deployment of personal protective equipment: Appendix A Hand Gel dispensers should be located in all common areas throughout City Irall. Alcohol wipes should also be placed in all common areas as well as front desk areas or areas that have shared orcomrnon phones and other office equipment. Alcohol wipesan~. for cleaning both hands ofstafflpublic as well as commonly shared office equipment. For the public who come into City Hall, they will be issued a surgical mask, to be worn for the. en. tire dU. .r. ation of their time in City Hall. These masks m. [l~~il~e disposed of in the regular trash. A supply of mask will be located at all reception ~1~Jierecontact with.. .. the public would occur. . ,11111111 .For City staff who have functions~t cause IUlaVOidaJ?lll'otac) the public, a supply of NO ISH N95 maskwIlI be Issued. In orde5ftBU~v.e'mask to fectIvethey should be wom atall timcs when in close contac~'lth the public. Han ~Uld be. thoroughly washed after the mask is. put on ~~U .. .en Offt. ~Iprevent pOSSI .1111"" coutaminatiou from the outside of the mask. 1 . IIIIII 1111 lilt., . Re mo.val O.f. the mask. . ShOUld.. b. e done..1hijusing the s. tra oid touching the mask. itself. The NOISHN95 mask maybe reused'l ~ third day. eeded, the mask can.be.. disposed of in the regular trash. . t,t'UUUIIIU ,f' "I IIIIUIII 1111"" 1111111111111.1111;:;'111'1 ' 11111111' I llllllllllllllllllll!' I . 11111111/1111'" .1 ,ft I' I' If I i III It I II 111111 .' II1I1IIIII II11IIIIIII Illl111I111'III _ il Appendix A, Page 4 of 4 1\ - 3~ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appA.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix B City of Federal Way Employee Guidelines.During a Pandemic Pandemic Influenza Emergency In the event that the Mayor or his or her designee declares an emergency due t() a Pandemic Influenz~Ol.ltbr~~* inF ederalWay, the temporary suspension of certain provisions of the Employee Guidelines may he ne(;~ssary. Human Resources process~s may be simplified and provisions, iricludingtimeframes,narrowed or expanded to make available the staff needed to care for and protect the citizens of Federal Way as the first priority. .. jitUh, _ lIt! t( Speeificall y: ,,'flllllt~ 5.1 Overtime -Wbilenoohange in policy is require yees workovertimewltllininimalnotice.Supervisors .. .... rovide as .. oticeto :~:':::~::~::o:::::::::~~fYC~&~:~::e J!: and authorizedhy the supervisor, employees may accrue 'me in excess of eighty (80) hours and the time period for using a ed comp time e extended beyond ninety (90) days. In addition, previously app p time 0 . ,rescinded with minimal notice. Once.apandemic influ cyends, artment director~may. set tirnelines for using accrued compensa. ~s.p the accrual maximum. I,IJ' 5.6 Scheduling - Em d hours of work may change with minimal notice. Ept d to other work units, work locations, :~=e~~:~:a~ to ~uP llW_nftlljl ~~=:: :i~=~~~~:: work is lltumlllllll "'~I ,Ill, -., Ill' 'ative W or dUl~~I! a?ministration of alternate work schedules will be An e-mail/m fax ( leopy to HR) may be used to document the . stead of the w' is routed for signature. No written explanation is required i uested soh Ie is denied; and normal schedules and alternate schedules may bechanghvJ.th mi .. I notice. Departments are encouraged to work with staff to minimize the im~~~...... of ~ isions affecting schedule changes. Rest andmeal period requirements contin ..If'18 matter what type of work schedule is assigned, and overtime is probable and should, e expected. _ 5.11 Emergency Co~ditions - No change. 6.4 Extra DutyPayIWork ata Higher Classification -No change. 8.1 Sick Leave - Employees who are sick are encouraged to stay home. If an employee appears to have symptoms of influenza at the workplace, supervisors have the authority to require the employee to leave the workplace. As a safety consideration, management should look to the physical well-being of its employees and whether the health of fellow Appendix B, Page I of 3 l\. ~ c.. I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appB.doc ~-- -c;;Jr-' 9/29/200 City Of Federal Way Pandemic Response Plan Appendix B employees and/or the public is endangered by the ill health of an employee. Supervisors are not to make judgments as to medical diagnosis but may rely on observations of an employee's symptomology in making a determination to send an employee who appears ill home. Symptoms of the flu in humans may be: fever, cough, sore throat, muscle _ aches, eye infection, pneumonia, acute respiratory distress and viral pneumonia. For updates on pandemic influenzasymptomology, consult .... .. i....... www.metrokc~gov/healthlavia/index.htm. Supervisors should first seek the approval of their manager or director prior to sending an ill employee home. An employee may use sick leave pursuant to the current City p f~~ll~ployees who are exempt from the overtime and minimum wage prOviSiOns~.. . ir Labor Standards Act and Washington Minimum Wage Act will not have their . 0 Ih Ve hanks reduced for partial day absences. lntheeventthat employees are erl ome'tJ. se of pandemic Urlluenza, employe~s may use \heir si~~leave ~rJJllW, llti,,,i acccomptinsalory .. time off accruals or may request unpaId ab~ence p~Ick leave and vac,a ave accruals, including shared leave donations, are depletec;\.dl 'd adnl "strativeleav 'available to an employee who is being sent home beca~se i~i . . ptoms of ndelllic infl.uenza. Employee'.s who. ha~e become ill with p in .uenza should stay at home unlil all of \he followmg cnlena are '1lt .. ..... ..1111 . 0 ^. t least 5 days have passed Sin...' toms of il~Ih..'l!eglm;ANb o Fever has resolved and has not b pr I1ir at le~W4 hours. . " II'" . proYest~lfl\le point w re the employee no longer I. o.y... ee s, th~f~~... p.IOyee S.h. all cont. act his or her loyee's rem " work. Illil ' 8.2 Family ~~e a ~.lnWJl.. iy medical leave will cont.inue in accord with c l'fegail. ~ men tlllt. '... . _ . II .. '((Ihhi I" . . . .. .. . . ent ~~y-four (24) hours of funeral leave provided to the her immediate family is available for each individual death. If the . multipl aths in close time proximity, the additionalhoursofsick leave availabledep ent director approval may be limited to less than 56 hours per death and/or n ~. Ie for each individual death. Department directors will work with the employee t~IRI termine a reasonable amount of additional sick leave available to the employee related to funeral leave in such cases. 8.10 Shared Leave - Shared Leave provisions will be modified to eliminate or reduce some of the current restrictions related to donations, however the City anticipates employees maybe less willing to donate leave in light of their own potential need. Shared Leave will be administered in accordance with the current policy except that: * An employee will not be required to have completed one year of employment to be eligible to receive shared leave; Appendix B, Page 2 of 3 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appB.doc f\.. ~ 9/29/200 City Of Federal Way Pandemic Response Plan Appendix B * An employee's eligibility to receive shared leave will not be limited to the highest total number of their own sick leave balance in the months prior to the shared leave-request; * Any employee who has accrued leave is eligible to donate that leave - requirements for prior usage and remaining balances no longer apply. * there is no maximum number of hours that can be ,donated per incident. Emergency Leave Bank - Effectiveupon Council adoption of the City's pandemic response plan, any sick ()r vacation leave hours not accrued to employee leave balances because they are in ex:cess of the maximum a.ccrual amountS and sick leave balances remaining upon an employee's tenninatioh shallbetr.a.nsfe.rred int~,an emergency leave . bank The hours will be transferred into the bank on an hour-f;ti\Y~f))asis, and can be "borrowed" by employees only during a declared pandemic . enza emergency, =e:a;~:~,~::':lfr~~r:::.:.:~~:; l:~:~~... Whi~~ ~=v~~ leave is allocated for the current pay period only~ . gl~~Veborro . om the . emergency leave bank mustbe repaid by the em ee when they retu~. work by ~ransfe~ng their sick ahd va.ca~ion leaye acc'Jl .ntil thel ..11 amoun.t 0 .. . . I J1ljorrowed IS repaId, In the event there IS msufficlent leave 1 ~ ~\cover all the. rrower requests, the available leave shall be distributed am'~q ploy~es needing 'leave until all the available leave is used. 11.2 Alternate Duty/Early Retumto W an ResourIDhlf.Btn work.with the supervisor and employee to ensure adeq e do tion 'JUiIowed and restricled work functions for anemp,!:?rl: .ee request.in. It. . . Jjfly return to work, given that the availability ofhealili~l, fessionals likely b, ore limited. I/.4 DiSCiPlinaryl!l1~'.- i li.ne will hel. .i.nistered as appropriate and as timely as possible, however alJ~~*' dividu mvolved in the process may cause delays. TheJ~iii!. omm . ~, . g allegations of violations within a re.a..sona Wl::ell\l.. . Mi. 'v,'.c... n 'hR.ec1.'.fi.C circumstances of the allegation and.3vailability of i~X personne .1111111. '1111/111111' 11.5 Grie ProCedJ~.. ,Griefances should be presented to the employee's then- current supe in the m, . .. ... er and within the timelines proscribed, however the City may suspend p .. ~ing ~,", e grievance. The supervisor or designee will provide written response. iJI ,fl\}e (5) working days that the grievance was received and whether processmg be suspended. If suspended, no later than ten (10) days after the emergency is declar€d over, the-supervisor or designee will provide notice to the grievant of the date the suspension will end and the grievance processing will resume. Appendix B, Page 3 of3 {\--3l I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appB.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix C . Greater Federal Way Emergency Operations Center Activation This Appendix does not replace or supersede the Greater Federal Way Emergency - Operations Center Plan; but supplements the existing plan. Due to the uniqueness ofa . pandemic arid the threat it poses, staildard activation, staffing and operations of the GFW EOC may need to be altered. . ",'11111111111 11111111111 I I' 1/1111/1 II unnulI IIJIIIIIIII "11111111111 1II111 IIIIII~~ 1111~1 11~!IIIIl'I' i~II~11111 .' ~ 11111111~IIIJIII ,t Personal protective equipment will be isslledand.womto<~Il GFWEOC staff when . working in the GFW EOC. These Consist of mask, and alcohol wipe~~ All GFW E()C equipment should be cleaned with alcohol ~pes frequently.. CUl.fttth.orou.ghIY. . .. . . .. tJl'. fl. Most 1.~elY. the. GFW. EO..C Wl.....~l. no...t. b~.ac.tivat....e.d~o. am}...........' . ...W:.t.hthe impactor. th~ pandemIC flu but would be activated l~~espo~e to~ .lbl~ ~..l breakdown and manage resources and response due to disruPtiO"fl6" ~ntial s les. . '. ",f.',. filiI . lldllll'l "'1 Illl~l Illlllt,.,. · 'II ~I~ll 1~~I""_1I11 1~~1~11II 111~11~1111111J11J11J~1111l'1 01 " . 'tl"'" IJ,J.'; ~-~<6 Appendix C, Page I of I I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appC.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix D PROCLAMATION OF EMERGENCY WHEREAS, the City of Federal Way Emergency Management/Services Organization in accordance with Resolution 91-90 has reported to the Mayor of Federal Way, begimllJlg. . that a. .. Pandemic Influenza Outbreak threatens to cause extreme danger to those who live and work in Federal Way; and WHEREAS, extreme danger and risk is still threatening relMdents of (county, city, other); and . ,III hlil'- WHEREAS, persons are and will continue to be eafJg . ~less further efforts are taken to :reduce the threat to life; and 'illt (.'11)11 IIh" '. Ilh WHEREAS, ther~ is an emergency pre which necessitateyl Greater Fed~ral Way EmergenCYMa. nagellle9ll . ..an. d~. pization of e granted pursuant to RCW 35.32A.060, therefore lh.l... .1..I'llhll iilll. II I BE IT RESOLVED BY Michael Y. IIfk, Mayor, cityB~~eraI Way: SECTION I 1111111111111111-_ I " lhl .. "IIIUII ,I. That it is hereby declared that therEt.1fS ftdlem~ 'due to a Pandemic Influenza Outb~e~ in Feder~1 W ore deSign~,~a dep ts ~e authorized t? implement the CItIes PandemI pons and Dep ment PandemIc Plans; enter mto contract and incur obligati6 ..cessao combat ..... ....;'emergency to protect the health and s~fety of persons an. d p ijqHI>rt., Ya..~..}.l I "J;OVi?e. e,... rgency assistance to the victims of such dIsaster. .1IIIl1UIIII,lllJI11; nUlllillll'l 2 III ~II 111111111111 II' I' signated rtmeht is authorized to exercise the powers vested under Section 1 0 tIfsolutio the light of the existence of an extreme emergency situation without regar IqOh time11 nsuming procedures and formalities prescribed by law (excepting mandat~~IP~dMitutional requirement~). ,I SEC ,. Michael Y. Park, Mayor City of Federal Way, Washington Fax to King County Office of Emergency Management (206) 296-3838 Appendix D, Page I of 3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appD,doc ~<~, 9/29/2006, City Of Federal Way Pandemic Response Plan Appendix D Designation of Applicant's Agent Resolution Be it resolved by of . (Governing Body) (Name of New Agent) representative, and (Title) (Public of Agency) is hereby designated the authorized (Name of Alternate Agent) (Title) :~c:::::t:~::::e~:::~~a::::e State Of:::'~i~:;I'~. ' a The purpose of this designation as the authorized repres{tfllbuy,3\iS to obt~h~eral and/or state emeraency or disaster assistance funds. This repre Illative is authorized ()~IU~~1f of the _ ., bu1,L to execute all c hcertifY:h~~Pletion of pro p"'" request payments. and prepare all required documentation for ~IfIliUiil>ments. .. Passed and approved this day of ~~O_. II . II! 1"'- 1111 '",11' . 9Pf" : III (Signature) 1IIIfI 11l1l1ll111l11;j111t' · (Signature) IIIIII1 ~~rtl~cation . dUI~~nted (Jf, I (Title) (eublic Agency) is a true and correct copy of a resolution passed and of on the . (Signature) (Title) (Title) (Signature) . dl {t (Title) (Signature) "1111I1I1l111l111~111 (Title) (Public Agency) day of Date: (Official Position) (Signature) 1\-lfO Appendix D, Page 2 of 3 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appD.doc 9/29/2006 City Of Federal Way Pandemic Response Plan Appendix D INSTRUCTIONS FOR COMPLETING DESIGNATION OF APPLICANT'S AGENT Governing Body = council, commissioners, board of directors, etc. Public Agency = name of the applicant entity, Le., county, city, fire district, etc. . ,'fllh - General Notes: . ,1,1 . 1\" · M.USt have Si9.". abJresolvotin9 members of. the gove~.iNN. · .UlQj~ titles may be typed. · A majority of the governing body must sign the <e ti~, III . · The certification must be signed by the cler~.~tI he governing body. 1111 b '\, · The signed resolution itself may be photdbop ~IIRut th~~ification nee original signature of the signer. 111I1 If II \, I · A letter may be substituted for tH esignation of Ap 10;;, 1's Agent Resolution. The letter should be from the chief ex fficer for th':mJ ~ncy, i.e., Mayor, City Manager. . One may not appoint applica n1. ~-y\ , Appendix D, Page 3 of 3 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appD,doc 9/29/2006 ~ City Of Federal Way Pandemic Response Plan Appendix E Prevention and Treatment' for Staff http://www.metrokc.gov/health/pandemicflu/prepare/prevention.htm Preventir:'Q the spread of influenza .. Most patients with pandemicinfluemza will be able to remain at home during the collrseof their illness and can be cared for by others who live in the househOld; This. information is intended to help you recognize the symptoms of influenza and care for ill persons in the home, both during a typical influenza season and. during an influenza pandemic. A. t the ou.tset O.f an influenza pandemiC,.. a. vacc.inefor the pandemiC..lI!I~\~';';1I "ofbea. vailab.le ~~~~~~~:~~~:. 7=e~~~::z:ti~:c:~'~:~~~;::'~r~"~lrine ID ~d rr~ Know the symptoms of I nil uenza, which may Inclu~~i~llh.., I., . 11/1 . · Sudden onset of illness d'l1 \ · Fever higher than 100.40 F (380 C) ,Id 1111111 till · Chills 'tllll ,I If ~llt : ~~~~~che %111 · Sore throat IIIII · Stuffy nose "ll ,I' . Muscle aches J · Feeling of weakness and/or exhaus,j · Diarrhea, vomitingil(m~lminal pain (0 Yin children) .Preventthespr.ead essi home II B . fl I t 'hw! I.... 't' h ecause In uenza can s erson U?IPerSOn, anyone IVlng In or vlsllng a orne where someon influen I~tf. For this reason, it is important to take steps to prevenllJ~ . Urlj"flue hers lh'lftlM'home. Wh~ Iv",> can ~JIII j ". Ph enza patients from other peop'e, as much as-possible. When practi hould stay in a separate room where others do not enter . Other people II e should limit contact with the ill person as much as possible. · Designate in the household as the main caregiver for the ill person. Ideally, this caregiveld be healthy and not have medical conditions that would put him or her at risk for.~ ere influenza disease. Medical conditions that are considered "high risk" include the following: - o Pregnancy o Diabetes o Heart problems o Kidney disease o Disease or treatment that suppresses the immune system o Chronic lung disease, including asthma, emphysema, cysticfibrosi$, chronic bronchitis, bronchiectasis and tuberculosis (TB) o Age over 65. · Watch for influenza symptoms in other household members. Appendix E, Page 1 of6 ~AfL 1:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E . If possible; contact your health care provider if you have questions about caring for the ill person. However, it may be difficult to contact your usual healthcare provider during a severe influenza pandemic.. Public Health - Seattle & King County's pandemic flu website (listed below) will provide frequent updates, including how to get medical advice. If . special telephone hotlines are used, these numbers will also be on the website and - announced through the media. Wearing surgical masks.(with ties) or procedure masks.(with ear loops) maybe useful in decreasing spread of influenza when worn by thepatientanq/or caregiver during close contact (within 3 feet). If masks are worn, to be useful they must be worn at all times. . when in close. contact .with the patient. The wearing of gloves and gowns is n()t recommended for household members providing care in the home. . What everyone in the househ()ld can do · Wash hands with soap and water or, if soap and wateJIf( aUable, use an alcohol- . ~~:u:n~~.~.~~~:6~s(~~~U~~~~;~:r:t.:-:..a.r:~..it d)~ ~:~~tf)d..C. ct ;~~u~h~~~:7:~he single best preventive measure for everyoneil)ttffgn~ehold. . · Don't touch your. eyes, nose, 0.. rmouth w.. itho (Jt'i'rst.was...h. ing.yourhan .Mo.se..co....nds. Wash hands before and after using the b .'. hi,". · Wash soiled dishes and eating utens.ils. etthe SdiSh.. _er or by hand. II1warm water and soap. It's not necessary to separate . '. nsi~ used by a p'~tient with influenza. . . · ~:~~~Zn~.a l~i~~~a~::s~a.~S.::'s d wa:~7~ a _~ith:;.mu~.~CO.b.'~.:. :..t....~a..n.~..d.With influenza from other household lau erto avoid ination, do not grasp the laundry close to your body or face. . soap. a water after handling soiled f . laundry. IIJ" · Place tissues use ill patient in ~ and thr hem away with other household waste. considel' g at the be ide for this urpose. · Clean count~ fiurfaces other areas I" the home regularly using everyday cleaning prod ucls. ,J .11111111I'IlllIIIlIIIIIIIlIJJ :)1111" Prevent t~~fn"mn"l"f I"ne~'lllthe e6ffllQ. · y at home re Si~~I~r~ons should not leave the home until they have "dt vered becau y can d the infection to others. In a typical influenza season, s with influe houle!, void contact with others for about 5 days after onset of the s. During a uenza pandemic, public health authorities will provide infor on howl persons with influenza should remain at home. "'~eave home (such as for medical care), hear she should wear a re mask, if available, and should be sure to take the following steps: Cove .e mouth and nose when coughing and sneezing, using tissu~s or the crook of the elbow instead of the hands. o Use tissues to contain mucous and watery discharge from the mouth and nose. o Dispose of tissues in the nearest waste bin after use or carry a small plastic bag (like a zip-lock bag) for used tissues. o Wash hands with soap and water or use an alCohol-based hand cleanser after covering your mouth for a cough or sneeze, after wiping or blowing your nose, and after handling contaminated objects and materials, including tissues. · During an influenza pandemic, only people who are essential for patient care or support should enter a home where someone is ill with pandemic influenza unless they have already had influenza. . Appendix E, Page 2 of 6 ~ -l{3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E · If other persons must enter the home, they should avoid close contact with the patief)l and use the infection control precautions recommended on this sheet. How to care for someone with inflUenza !. . ])l During a severe influenza outbrea~orpa.lldemic,themedia and healthcare. providers WiU.notify residents o(J<ingColll)ty 'Nitl:li,nstriJctions (or o~taining medical advi~e and. receiving. mep.ical care. The following information is a general guide and is not intended to take the place of m~t:al advice from a healthC9re provider. . . o Monitoring & Comforting o · Keeptlssues and a tr~sh bag for IJortant. 1,,1' . . . 'Of the patient. .. . · Watch for comp/i ~ IHh".. :OI'c;J. mPlication.s are more co.mmon in individuals witn,ndH itions as diaMUIUWlfleart and lung problems, but may occur with III pr~~: who ..... .p.f1u....1 our ;.ealthcare provider or the pandemic flu hotline if the iU 111 Has diffic . ... reathi ....st breathing, or bluish color to the skin or lips Begins coy. . gIJP.. od It Who vis signs Idehydration and cannot take enoughfluids ~. S~~~j~r:?g:::~i:~::::::e~ app~~ ronfu.~ o. Is ani~fant younger than 2 months old with fever,poor feeding, urinating less than} times per day or other signs of illness Medications . Use ibuprofen or acetaminophen or other measures, as recommended by your healthcare provider, for fever, sore throat and general discomfort. Do not use aspirin in children or teenagers with influenza because it can cause Reye's syndrome, a life-threatening illness. . Appendix E, Page 3 of 6 F\....4 ~ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.do~ 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E Fluids & Nutrition · If the patient is not vomiting. offer small amounts of fluids frequently to prevent dehydration. even if he or she does not feel thirsty. If the ill person is not eating solid - foods, include fluids that contain sugars and salts. such as broth or soups, sports drinks. like Gatorade@ (diluted halfand half with water), Pedi~lyte@or tytren@ (undiluted). ginger ale and other sodas. 'but. not diet drinks,. Regularurination is a sign of gOOd hydration. Recommended minimum daily fluid intake,if not eating solid food: o Young children - 1-1/2 oz. per pound of body weig ,PU!IU!tr - o (Exam.ple:A 20 lb. child needs approximately30pe~ day) o Older ch.~dren and adults':" 1~1/2 to2-1/2 qua " . . · If the patient is vomiting. do not give any fluid or t~ b lQJouth f kh stomach rest. Next, offer a clear fluid, like watenJ~'rvHIy small amomf teaspoon to 1 tablespoon of clear fluid eve I~minutes. If the patien stomach rest again for an hour. Again, tl)'1 small ~.quent amount When there is no vomiting, gradually increas 0 1~~Qf fluid offered . .... use fluids that contain sugars and salts. After 6-8 hours 0 (Iiet Without vomiting. add solid food that is easy to di.gest. su.. ch as saltine cracker ..p.. ma. ..s. hed potatoes or rice. Gradually return to a regular dieU'1 . 1III · ~~~~;.,t),"bV~r~~~:Zll:;::"1n, I~ ntin't~~~~.;r;=~'m~tsor by offering teaspoonfuls ofPedialyt rL pO minutes. .. dllll~. .. . . J~I. ... .. ' · Make su.re the ent.. drinkingal. 01 and us' ngto~cco. Smoking should not be allowed In ~~ e.... '. .. . 'I t It rtIW'> · Watch. for Signs. 0 qhhv.d. . fl o IIf ess oHgl spo ,1 llal sail.. mouth an tongue 11" 0 Skin t . che . by picking up layers of sR:in between your thumb and lidlfllll'.,. ~orefinge g~ntl. fflng fo~ 1 s~cond. .N.. orm.a. lIy.... the ..Ski~ will flatten out into . lllll Its usual s right. y.. If p. atlent IS. dehydrated. the skin .WIII "tent" or take 2 or " more secon flatten out. This is best checked on the belly skin of a child and I the upper: est of an adult. o sed ut of urine, which becomes dark in color from concentration. III pe ftlw~~ are getting enough fluids should urinate at least every 8-12 hours. · If the ill persoJWI~ehYdrated, give sips or spoonfuls of fluids frequently over a 4-hour period. Watch for an increase in urination. a Iigliter color of the urine and improvement in the patient's overall condition. These are signs that the increased fluids are working. o Children under 5 years: Give 1 ounce fluid per pound body weight over 4 hours (Example: A 20 lb. child needs 20 oz. or 2-3 cups over 4 hours). o Older children & adults will need 1-2 quarts . of fluids over the first 4 hours Appendix E, Page 4 of 6 f\ ....4 5 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E . . 7tPPubliC l-Iealth Seattle &; King County tlEALTK'(PfO'LE. HEALTHY (;OMMU""TIES. Q<Wt!tyF. ......tAIt,MliA, mtorimDlttIC<<>(and Health O_r Family Heal~h~nformatio,n Sheet If there Is a flu pandemic or other medical emergency,. a list of health information about your family will be important. Fill In Information for eaCh fainily member In the space provided. Make copies for YOllr home, yourcar(s), children's school(s) and your places of work. 1. Family Membetlnformation . I I Home address Phone # . I FamilvMember Allergies M~ical.Conditions Medication Dosage . .. i .. . .. , I , 1 ! . ..... . , . 1 . 1 , 'I . .... ; Offk4t of Ib.. DlrKtor _l!1Iol""""....~. "00. SiN1t1<>, W'I911'il4-<0J9 12(l\\.l9tl.olroQ F2ll<l-296-016E nY Rill"",,, I "^"'"'.....""".gO'Jiho>I!I> ~~:~~:~~I~~Jr~ @~-n~;,~>? Appendix E, Page 5 of 6 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc Pr .;Lf ~ 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E 2. Emergency Contacts Contacts Name a Phone Numbet Local Hos Itals near: Home Work Schooi(s) Family phySldan( s} Speciallst(s) (Including counselors) Public Health ~Seattle & Kin Conuntlnicable Disease Hotline: (206) 296~4949 Website:www.rnetrokc. ov health Phanna Employer(s) contact and emergency Information School(s) contact and emergency Information Veterinarian p " Appendix E, Page 6 of 6 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc \\'~l 9/29/200 COUNCIL MEETING DATE: October 17,2006 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2006-2007 Youth Commission Work Plan ..,- .....,' ..'....-.......-. '.:, .':-,..'".. ..' . .'. .'. ' POLICY QUESTION: Should the City approve the 2006-2007 Youth Commission work plan? COMMITTEE: PRPS Committee CATEGORY: [8] Consent Deity CouncUBusiness . o Ordinance D Resolution MEETING DATE: October 10, 2006 o [J Public Hearing Other 5.5 STAFF REpORT By: David Schmidt, Interim Recreation Coordinator Attachments: 1. 2006.;,2007 Youth Commission Work Plan . Options Considered: 1. Approve the 2006-2007Youth Commission Work Plan andplace before CounciLfor authorization October 17,2006. 2. Decline the 2006-2007 Youth Commission Work Plan and request the Youth Commission to revise. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: c7!if! DEPT: PRCS Council DIRECTOR ApPROVAL: W' Comnultee COMMITTEE RECOMMENDATION: PRPS recommends Option_ Committee Chair . Committee Member Committee Member PROPOSED COUNCIL MOTION: "[move for approval of the 2006-2007 Youth Commission Work Plan. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) C6UNcn. ACl'ION: o APPROVED D. DENIED o TABLEDtDEFERREDINO ACl'ION o MOVED TO SECOND READING (ordinances only) REVrsED ..;, 0210612006 B-\ COUNCn.Bn.L # 1ST reading Enactment reading ORDINANCE # RESOLUTION # Council 2006- 2007 Federal Wav Youth Commission Work PIau 1. TUNE · Hold two teen music nights at Beamer High School in November and February. Tentative dates; November 3rd and February 9th. - · Chairs: Clancey Four Bear, Anthony Hutchinson · Sub-Committee: Kiley Martin, Lanelle Ava, Catherine Rawsthorne 2. Special Events . .. .. Support Recreation and other commission's special eventS through commission volwiteer time. Events include: 1. Tricks 'N Treats Funfest, October 27 2. Jingle Bell Brunch, December 9 . 3. Martin Luther King Jr. Celebration, January 18 4. Easter Egg Hunt, March 24 5. Red White and Blues Festival, July 4 6. Adopt a Beach, June 7. Festival Days 8. Relayfor Life, Jupe · Chair:. LyndseyWilson 3. Adopt a Family · Sponsor a family during the holiday season. December · Chairs: Lanelle Ava, Clancey Four Bear · Sub-Committee: Anthony Hutchinson, Lyndsey Wilson, Kiley Martin I 4. Talent Show · Sponsor and present an All-City Youth and Teen Talent show at Knutzen Family Theatre, March · Chairs: Shannon Bernardy, Doris Jeong · Sub..Committee: Hanna Ory, Lyndsey Wilson, Cathrine Rawsthorne, Sarah Kirsch 5. Teen Art Expo · .Work with the Arts Commission or individually to recognize youth and teen artwork through display at Knutzen Family Theatre. April-June · Chairs: Carolyn Lee, Doris Jeong · Sub-Committee: Catherine Rawsthrone, Michelle Fernandez, Hayley Johnson, Sarah Kirsch 6. Youth Recognition Night · Recognize outstanding Federal Way youth at Knutzen Family Theatre. April · Chairs: Michelle Fernandez, Kiley Martin · Sub-Committee: Lanelle Ava, Catherine Rawsthorne, Shannon Bernardy 7. Battle of the Bands · Local teen bands perform for a concert competition. August · Chairs: Lyndsey Wilson, Hayley Johnson · Sub-Committee: All Y otith Commission Members 8. Family Movie Night · Holiday movie to be shown at Knutzen Family Theatre. Can food drive. December 15th · Chairs: AllisonPalumbarit, Sarah Kirsch · Sub-Committee: Anthony Hutchinson, Doris Jeong, Shannon Bernardy ~-L COUNCIL MEETING DATE: October 17, 2006 b.L. ---.-----_._.___.___..._____.H..___..____....__.._____------.--_-'.______...._...H.___..___.____._._._.__..H._______ __. ITEM #: CITY OF FEDERAL 'WAY. CITY COUNCIL AGENDA BILL SUBJECT: Target/Safe City Grant - Downtown Core Video. Equipment POL~CV QUESTION: Should the City approve the acceptance of an equipment grant providedby the Target Corporation through the Safe Cityprogram? The grant would cover the cost of the video equipment to provide surveillance capabilities for the Federal Way Downtown Core. The value of the equipment provided under/his. gra'!t would be a minimum of $5 0,000.00 COMMITTEE: Parks, Recreation, and Public Safety Council Committee CA TEGORV: [8J Consent o City CouiIcilBusin~ss o Ordinance. o ResoliItion .~,....:,:,:,~_i.l';":'<' . MEETING DATE:October 9, 2006 o o Public Hearing Other .~!~FF ~~Q~~!}~'y: EA~~~_~_Q~_.f~fl.lerLGon~act ~<?~Y-~<?~_~ L~~utena.!?:!____._._ ])~PT: Pol~:..E-=~~:tment Attachments: 1. PR&PSCommitteeMemo 2. Safe City (rrantProposal . 3. Crime Comparison 2004 to 2005 4. Roles and Expectations Guide 5. Proposed Equipment List Options Consi.dered: . 1. Accept the Safe City Grant, Accepting funds at a minimum. of $50,000 to purchase equipment. The funds would cover the cost of the video equipment to provide surveillance capabilities for the Federal Way Downtown Core. 2. Reject acceptance of grant. STAFF RECOMMENDATION: Staff recommends Option 1 to Accept the Safe City Grant CITVMANAGER ApPROVAL: Council DIRECTORApPRC)V AL: /lt~~){A Council COMMITTEE RECOMMENDATION: PRPS recommends Option ~ be accepted and forwards to Full Council for approval on October 17, 2006. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: HI move approval of the Target/8.afe City Grant for video surveillance equipment in the Downtown Core. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 r -\ COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF ItEPORT DATE:. TO: VIA: FROM: SUBJECT: October 9, 2006 Parks, Recreation"and Public Safety Couricil.Committee Neal Beets; City Manager Brian J. Wilson, Interim Chief of Police Target Corporation/Safe City Equipment Grant. . Background: . The Target/Safe City Equipment Grant will provide the Federal Way Police Department with. stationary and mobile. video surveillance capabilities in the downtown Core and The Commons. Mall. This equipment will be used in conjunction with the development ofa community partnership with the business community that encompasses information sharing regarding trends in retail theft and crimes against the businesses and their patrons. The addition of the video . surveillance will give officersth~"ability to view potential crimes in progress while respondingto the call. It will also provide viaeo for prosecution of those cases. The grant would provide 'the City of Federal Way with approxjwat~ly 20 PTZ video cameras that would be placed in The Commons Mall, parking lots, Steele Lake Park and along the streets within the Downtown Core. Thegraht would also provide one mobile surveillance trailer, which would also have video. surveillance capabilities. The video' system Would be able to becontrolledan<;lviewed over the Federal Way Intranetthe same way that the cUrrent cameras are available at 320th ~lIidPacific Highway S and also at 312th and Pacific Highway S. :1 The Target Corporation has generously made the equipment available through this grant so that the Safe City Program can be implemented in Federal Way. The Safe City program is designed to improve economic development by encouraging businesses to locate in an area where crimeis deterred through the use of video surveillance and information sharing. It also provides citizens . with a greater sense of security due (0 the crime reduction efforts. 1 &2- Ft:tderel Way, WA Pol'ceDepal'tment Gr."t Proposal.. &3 My name is Shawn S'Yansgn. I ama.polic,eoffiper{ortheoCity ofF'~eralWay in Washington State. I am assigned as.a mall resource officer at the COmmons Mall. The Commons Mall.lies in the middle of our city of~5,OOO cit.iz~ps. It is~the hub of our city's business disyict. t\ The City of Federal Way is a diverse and dynamic community that hosts a number of cultural events, such as Han W ooRi. Han Woo Ri is an annual festival celebrating . our large Korean-American poPuJilHori. The event is held in several locations around Federal Way including the ConunoIlSMall and Celebration Park. The city hosts a large Fourth of July event in Cele~r~tion Park..Eachy~ar, approximately .. . . .......<,\;; 19?~OO,peopl~cq,Qle to thecity's premiere park to enjoy firewor~~,Jiveinusic and food. Federal Way plays host to a large number sporting events every year. The Reebok Women's Triathlon is a hugely successful event that. is held downtown. Federal Way is also home to the King County Aquatics Center. The Aquatics Center is a world-class venue that has hosted numerous state and national events as well as the 1991 Goodwill Games. The City of Federal Way is about to undergo a metamorphosis. Our city leaders are working diligently in creating a more definable downtown core that will become a destination for Federal Way citizens and out of town visitors. The new Federal Way envisions replacing a number strip malls with a compact urban center that will include street frontshops with condominiums and business offices above. The downtown core will be a place for people to work, live and shop. Everything will be within walking distance. It is an exciting makeover that Safe City will only enhance. L-~ Challen1!es We Face Federal Way is adjacent to Interstate-5 between Seattle and Tacoma. SR-18 connects to Interstate-5 as well and is a major state highway linking eastern Washington cities such as Spokane and Yakima to the west side of the mountains. In addition, there are two major transit centers within the city's center. Unfortunately, this junction creates a convenient meeting point for the criminally minded. The FWPD has recognized that, often times, out of town criminals would victimize businesses in our city and then utilize the immediate access to the freeways and/or transit for a quick getaway. The Federal Way Police Department understands how important this project is to the city . We are determined to ensure that the area is crime free so that the project can flourish and realize it's full potential. The economic vitality ofthe downtoWn core is paramount to the success of our city in the long run. The Federal Way Police Department and the City of Federal Way are excited to team up with the Target Corporation in pursuing the Safe City grant. G-~ .. ..: ~ Way Polite , .... '............ . .'.. f)~paitmeht has committed two ... full-time police officers to patrol the Commons Mall. The mall . ownership contributes roughly $86,060 peryear to staff two officers and they provide retail space to be used as a police. substation. Add.ed pollce presence ..and the The Commons Mall police substation allows us a quick response time to advent of new technology have crimes committed on the mall property, Police officers are also available helped us reduce crime at the mall to assist citizens with other matters. in recent years; however, I feel we can take that one step further. TheFWPD has established an eX,cellent working relationship with AP teams in the major retail chains . and this haS allowed us to make many arrests in cases that would otherwise go WlSolved. Agreat example of this was a case from Target earlier this year. CCTV surveillance cameras and Target's POS system allowed me to arrest a team of ID and credit card thieves who were . victimizing people from Tacoma, WA to Everett, W A (a stretch of over 60 miles!). The case was made possible largely because of the technology available to the store. The hard evidence obtained from Target's AP team allowed me to file felony forgery and financial fraud charges not only in Federal Way, but in several other jurisdictions as well. These suspects victimized over 15 different people that we know of so far. They are career criminaLs with long criminal histories, all of who are looking at lengthy prison sentences now. This would not have been possible without the help of the Commons Mall Target AP team. FWPD Officer Shawn Swanson and Target AP Team Leader Ramon Franco team up to make the Commons Mall a safer place to shop, L--~ The Federal.Way Police Department takes pride in being an innovative police . department. The success of our department can be attributed to the use of new and cutting .. , edge equipment, some of which is detailed below. Safe City will enable our City to continue .thattraditionand provide th~1:>est servi~p()ssipJe to. ()llf citizens. --" .,i:-,c-" '^,',. ','.> ci<- ,,':-'-; BaNe.,...'... ",-, "'f, '/,'(j{{:::::'.'; ;",:~.-' .. ~',.;'" -,-,-; ,- . ~,,:- . - -:' - ,.\-"".::':.:: -".,(.<-: >:;,:-> 'c_ C,_ _ _ -:,;>_:_ ,i_'_ .:. ::~;i'_-,:,. _ _C,'-:: '_ _ ._-._~_: "':>_',_-"-'-_'~:::::"":_-:>';':>:':-'::_ -":,,;':',', :,'i . Ii1ade,redudrig'aut~ ... . . .'. e8,r;)Neb,av~ . , 19ns utiliZiug:a" .. ,. . is a ccord that is outfitted GPS arid. LOlAK. It has in-dash cameras and several silent alarms that contact the 911' dispatcher if the car is ent . persol). steals thiscar, responding offi , '1.1t the engin~ off and lockthedoors so est can be made safely and quickly. This bait car has greatly reduced the number of car prowls in the Commons Mall parking lot. It,shoiddbe noted that Target's parking lot cameras added to the effectiveness of this program. Summit The FWPD utiliz~s a computer . program called Summit. Summit is a database that is accessible by every FWPD officer from their patrol car computer. The program lists information on every person that the FWPD has contacted since the department was founded: in 1996, what their involvements with the police were, physical descriptions and contact information. The program has been updated to include photographs on persons booked for crimes. Summit allows officers to identify potential suspects and to confirm their identity on the spot. It allows officers to detect criminal patterns as well. . The program can be used to search for suspects based on physical characteristics or MO's. This is truly a high-tech solution that has real and verifiable results. (,-1 Eacb.an4every policereportissubtnitted into the Spilbnan system and canoe accessed at~Y~~~froJl\adep~elltautl1oti~ c()mputer.terminaL Officers with a working .... knoWledge of thisprogt'anlmve a virtUally unlimited infonnation.gatheringability. .I FWPIJ .t/.. Every patrol 'car. computer is outfitted with the F~Hatlas. The atla$gives officers the choice Of fOur maps as well as a contact list for businesses and apartment complexes. The maps are interactive and an officer can zoom in on apartment complexes and businesses to get a detailed view. For example, officers can pull up the maps and find out exactly where specific apartments are located within the property or where a store is located at the mall. Another mapping option shows outlines of each home in our city and what the house number is. This map can be toggled back and forth between a line view and a satellite Image. The atlas has complete contact information for apartment complex managers and access codes for secured buildings and/or properties. RAIN (Regional Automated Information Network) Federal Way Police Officers have access to the RAIN program from their vehicles. This program is a database that is accessible my multiple law enforcement agencies. Now a Federal Way Police Officer can see if their suspect has been involved in criminal activity in other cities around the Seattle/Tacoma metropolitan region. If their suspect is located in RAIN, the officer can learn more information by viewing the other agency's police report(s) online. . c-<& GUI Mobi'. '., The FWPD utilizes a program called QUI Mobile. This is the system mostused by . officerS on.the street. I~is a direct link to the Valley Comm dispa.tch center in Kent,.W A. The program gives real-time 'updates on - officer's calls. When an officer is dispatched to a call, he or sheis provided with a . contaCt pe,rS(}11'S information and is notified if there is a hazard associated with that address. Officers can use aUI Mobile to run names or check vehicles. By giving officers the ability to obtain this information on their own, valuable radio time is freed up. This is very important for officer safety. Wi-Fi Network The City of Federal Way has developed its own wireless network for use by city agencies and the general population. www.federalwavwireless.comprovides affordable broadband internet. services to Federal Way citizens in the downtown business corridor and in the area around 21 st Ave S. The City of Federal Way has recognized the benefits of installing awi-fi network for businesses and private citizens. In addition to being a public service to Federal Way residents, city officials believe wi-fi could prove to be _an economic boon to the city. There seems to be an economic advantage if a city is wired, and there's an advantage to small business. Businesses see mobility as a benefit. It makes business sense for the city to be involved. Citywide w,i-fi coverage &, might be a reason to locate here. The city believes that it's a technology that's going to be standard, and Federal Way.is ahead of the curve by installing the network now. Online Capabilities . . :;":'''--''',-,~"';,(,,--::-:-.:>_:.',,,..,. .' .,' ~-":-::'~'l':"', ).~-. ,,/\ . . The Federal ",ayP()Hce Oep8rfutent. istikittg a~vantageofin1emeltecl1n?10gy.~.\Vell: Now, citizellS can.file Q~I"1;~p<>licer.epo~}~Y\'i~i~ngtheQnlirle~epoJ:ting~)'~te~~. www.citvoffooeralwav.colnlfolderslhomelvourcitvservices/polieelDewoDliDecrimere~..'..." ortlstart..reporthtmL.<" .' . 'f ..' .. -", -'...' ,'........-. .' ...'.' -. "-'-. .' ". :..... -',' -'-. -,- _....^' .'- . Thislilik is part oCthe city's wttb~~te.:Itis'C()nveriientand easilYflCCessible~ ~o~e i~portantty, it affords our citizens' a :greaterlevel, qf poli~eserviCe b~use patroloffic~rsaremore '.. readily a,,3ilableto ~<lressjn':'i>rogress or priority calls. .., .. . '. . .", __ .' __ _, ..... .._._.''',_ __0 _,,-,-.- - _, The FWPO is also looking at expanding the citizenlbusiness input segment of the city's website. Currently, a citizen or bpsinessowner can accessthewebsite and alert the patrol secti?ll.,ipfanYC9J:\)el1lS1hat tp.eY\y~tad.dr~ssed.W~~?~d ~~~elo~xPand .thi~.f~erto.jn~l~d~critttilt~~tel,l,i~~~b~'oni; ":proOlem spots. The improved program would supplement our crillleanalysis ~ctioninstead of (mly being sent outas a patrol bUlletin at the daily briefmgs. The city's websitealso allows citizens the ability to file a compliment or complaint online. They can analyze crime statistics or find out when the next town hall meeting is. To date, the City of Federal Way has invested over $400,000 in the current wi-fllinternet program. The benefits of the system and the economic possibilities are proving to show that this was money well spent. . OnllneR.t.'I.7ftelt I'l'OfIl'8m The Federal Way PO is currently implementing a retail theft program. The program would enable large retailers, such as Target, to file cases directly through the city's computer network. In cases where the suspect is cooperative and they have a valid photo ID, the store would be issued a police case number and the suspect could be released. Charges would be filed just as if a police officer had issued the citation in person. This program would allow fora quicker turnarOund time for AP teams. In the past, AP teams would have to wait for the next available patrol officer to clear their previous call and then respond. Now the process would be much quicker. Again, this program affords our citizens a greater level of police service because patrol officers are more readily available to address in-progress or priority calls. L-lo WJ-NT204 ~~'~it)r:~~Ifed~Ud . ,,\~~~~w~~le~ ... traffic.. tamerasat.. mo~tof themajo~ intersections in the downtown. corridor. These cameras are accessible by police computers by using WJ-NT204 via the city's intranet network. Police officers have the ability to view the intersections by moving one of four PTZ cameras at each intersection. The cameras have presets and can be used to view surrounding businesses as' well. The vision ofthe Safe City grant is to employ a similar capability by using wireless cameras within the downtown wi-fi coverage zone. &/} .. .. "' - ."' . The Federal Way City Council and the Feder8I. -., Way Chamber of Commerce have deYeIo~d a. plan.on how they would like to reshape . "doWntown" FederalWay. - The City plans to redevelop the 414 acre city centtk and establish an urban center that contains a mixture of retail space, offices and resi<iential. This area would be flanked by the .. tWo transit centers and immediate access to Interstate-5. This would be in contrast to the separate strip mall complexes that dot the area right now. . Our city leaders realize that a vital city center is important to Federal Way's future because it provides a gathering place for the community, promotes economic development, reduces the tax burden on residential homes, is a natural step in Federal Way's evolution, and helps Federal Way address rapid growth in Western Washington. The city plans to implement the following changes: · Limiting new single story construction to 16,000 sqft · Prohibiting gambling activities and the sale of second hand merchandise · Removing residential density caps . Increasing some base building heights · . Updating the height bonus program to allow for additional building heightin exchange for more open space and visual amenities · Modifying site and building design standards in relation to pedestrian-friendly developments, and · Allowing 100% replacement of improvements that are damaged or destroyed by accidental cause The City of Federal Way created a City Redevelopment Fund with initial investment of up to $5 million to help fund partnerships and/or optioning/acquiring property to position for redevelopment. The City Council created a Private-Public Partnership Advisory Committee that is made up of various members from the community. It is responsible for developing criteria for the City Council to use when disbursing the City Redevelopment Fund. C-I2. The area slated for redevelopment is in the heart of the Safe City area the FWD has designated. It is also the area most covered by the city's wi-fi network. "".''':'' --:"'''''-"--'';-''--'''''-'' ":"',": Recently, I learned that Target offers~a.ntst(l I()~ar~oli<5e~~Patti11ehts.I wouIdlike to request your consideration for such a grant to assi~tu$iIlpwchasffig wirel~ss..PT~. .... cameras to place in our business ?Ore.Th~~~r~~o~d~e ~?fthe ~i~'sm~t) network that is alrea,cty in place. The cameras woul<tbe.plaeedin sti~tegic location$/Jo\: combat the increasing vehicle break -inlt~efts,~s~ll!t~,atugp!o6.1em.s,..etc:.'i ..... .... ...... ,,'.~ .... . . I would also like to request hard line eqllipm~nt to outfit the Commons Mall with cameras. The areas in red represent "blind spots" in the mall parking lot. These areas arehavensfor criminals such as car thieves. druf! dealers and mUf!f!ers. The addition of CCTV cameras in the red zones will make our mall much safer. Right now, the south side parking lot of Target (as well as the rest of the mall) does not have adequate CCTV coverage. This creates a zone where criminal activity has an opportunity to blossom. In the next few months, the mall will open a new movie theater on the south side of the building. According to mall manager Gary Martindale, the theater is expected to increase mall sales/traffic by 30%. The increased traffic will surely L-J~ "~.m~',;";;~::;{.jX'''''&~'';,~ generate more crime. We are working diligently with the stores at the mall to keep the crime out, but we truly need your help. - TheFWPD relies on its community partnership. We understand thatour ci~ns and business owners are the eyes andthe ears of the community llIld thatthey have valuable input that we can use to make our city safer and more livable. . .- ..'\Vith'~af&~i~,we~.' bring all of the bUSiness representatives together and conduct regular information sharing meetings. All too often, the same criminals are victimizing multiple businesses, but the businesses don't have a forum to share information. Target may have photographs of a forgery suspect. Best Buy may. have a license plate of a car the suspect used. Wal-Mart may have contact information of an associate. Rite-Aid may know the suspect as a . regular customer in their phannacy. When all of this information is presented together, the FWPD can build a strong case and file criminal charges. ,.- , -~ ;' . Safe City can conduct citizen meetings where new focus areas can be developed. The FWPD proactive unit can then address those areas and put an end to the crime. The Federal Way Police Department can use Safe City as a,medium in which to involve the city's youth. The department already has a Police Explorer program in place and it can be an intergral part of the program.' For example, Explorers can monitor the CCTV system from the safety of the FWPD main station. Any suspicious activity can be reported directly to an officer patrolling the street. Safe City can also sponsor programs to promote education and social responsibility. The "Good Grade Brigade" could be such a program. Federal Way school district students holding a "B" average or higher can bring their report cards to the FWPD mall substation and be entered into a drawing for $100 gift card . to one of our local movie theaters. &JL/ Young p~ople can often times be enticed by gangs: A nwnber of factors playa role in this, such as the need foracceptance or sense offamilY~~~f~ Cjty~~~ponsor anti~~~g .prQ~ thrQughthe tlSeofvolunteer advocates. Fonnerg~gmembers serve as " . volunteer youth counselors and can be a trusted source ofinfonnation for troubled youth. . Where'gan:~members11la.Yn,~f\V~tto open up to a police officer, they may relate toa personwho has"beenther~ and pone that." . '." -"...,"- ....' ,",-,-" . -.-,', -', ,- -.' .",'. .' _' . "C:' .... . Safe City ban sppns()r.weekendClearlup.'Patti~$;t~~m~t?yer'~ang~ti?rclealluP.. .. debrisal~n&thesideofthe. road'.~a.re(J~typ~e~Q~aonat~p~int,tp:l$I1.b~s orslla<,ks and drinks to support th.ecleanup~;;." . . .. - . . The local media can add tothe effectiveness of the program as well. The City of Federal Way will make it very clear to the criminally minded that they are not welcome in our city. Oureff~~ to protect our citizens andhusiness owners should beunsurpassed~d themodelforeyery other police agency in~eState of Washington. Safe City will surely promote growth ~dprosperity in our City~dhelp us greatly towards this goal. We are-excited abOl.ltthejnterest the Target CorpOration has taken in teaming up with local police departIllents to make ourconununities safer and we look forwardto . cont~nuing our strong relationship.with your company. The Commons Mall employs its own security staff who patrols the parking lot in a marked vehicle. TJ,e FWPD's mall resource officers park their cruisers in high-traffic areas tofurther deter crime. viS I . ) In Safe City Federal Way, patrol officers will be able to access all of the CCTV cameras from their patrol car. The luxury this system affords the police department is immeasurable. Officer safety will be increased tenfold and crime monitoring can reach new heights. Stine Ooerations: Proactive unit offiCers can conduct surveillance in target areas from a safe distance. They can do so with the assurance that the suspect( s) will not see theh1~ Prioritv Incidents: In the Safe City zone, Federal Way Police Officers will no longer have to arrive on-scene of violent or out-of-control incidents without knowing what challenges await them. Officers will be able to view the scene before they arrive. An action plan can be devised "on the fly" that will maximize officer safety and ensure that the bad guys are taken into custody. Crime Prevention: Safe City areas can be monitored at all times from the Federal Way Police Station. If something suspicious is observed, a police officer can respond immediately. Safe City will enable the FWPD to take a more proactive role instead of reactive. A.true benefit to. our "citizens! C-Jtp '-'<c. '<".; ,.:." ,:."::,::' ..'; '.,~:: ">,,;,.:' ""'--:,.-":--,". ,'"."",.-,"'.,,__', ,--:,"''-'L,,''''.'''--:',,'''' cciv ,cameras .. . . ,~'-,.'t:..-:,:>' . l' v~_._, .~~:.' .'~:i' '. '0'~~,.',,;,. 'c.. ..:'_..~_' _ :' ",:",::,J,:!:,i~X~' L".:", ~)' ," ~ Th~;~~e~i~Rt~gt~l~..Fed~y{ll;~~~,~II,tri~~....w;~...{)f'Witet~~$ptZ...(Paft-Tilt~~61) cameras set in strategic locations throughout the Safe City zone. These areas will be targeted by the Federal Way Police Department's crime analyst. The Crime Analyst' s . tecomme~4ationswll9Ienbe forwar<ied to patrol representatiyes forMditional~put. Ol1ce~asar~chosento place cameras in,the fInal recQmrttendation will be sent to the city'sMIS divisiontosee if the camera placeinentis operable with the city'swi-ti network,'. . The City O~F~d~~/\y~YC~'~tlS() make use of mobile platforms such as the CerberuS mobile tower. This system mil allow for the FWPDto place cameras in special event areas such asCeleb.ratioI1 ~ark during the Fourth of July festival. Where large gatheri~gs are expecte(l.~o~~{l,l3Fe,theseJ:Ilobile toweJ:s will offer an added layer of security for the citizens Qfour.~ity.. II cerberus ,.. l :. ,,::. ." "..~-'"' . ."" ; "."" " -- The mobile towers can also be placed in strategic areas to address specifIc criminal activity. An example of this would be to place the tower in an apartment complex that is experiencing an unusual amount of vehicle break-ins or thefts. Since the City of Federal Way is located in the..t1ight path of SeaTacairport, the towers can be used to enhance site security in the event of an air disaster in our city. The towers can also be used to monitor areas that may have been exposed to a HAZ-MA T incident as well. The use of the camera towers will reduce the risk of exp<>sure to officers and minimize the department's expenses. C.-/l CRIMINAL REPORTS 0 NON-cRIMINAL.REPORTS · :/ C-l~ ...<......""-'.'--."-'..:,c.'o'>.',~"'~"":....- "'-",7.:''''-':i~~~.. Rol~s. and Expectations Community Partners (other retailers, community groups, civic partners) Participate in Safe City GAPTL, STL, OTL HQ/AP Safe City Team Acts as a steering committee for Safe City SAFE CITY . Participates in meetings Shares information with other community partners Helps create plan to sustain Safe City Remains involved with Safe City after implementation . . . . Provides support for DAPTL and ETL-AP Supports initiative with group and regional leadership Participates in team member communication for Safe City Attends local meetings and events as needed Provides ongoing support and recognition for the pn)ject . . . . . Supports leadership team as needed Oversees progress on Safe City through regular status updates with DAPTL Oversees budgets Acts on media and community relations opportunities Approves site selection criteria Owns final site approval Solicits stories for Community Relations Provides ongoing support/guidance to law enforcement throughout the implementation process . . . . . . . DRIVING COMMUNITY SAFENESS r-I~ PAGE 22 I $5,000 $:nt2i~PQ C,-2-D COUNCIL MEETING DATE: October 17, 2006 S.D --------..---.--...-...---.-..---.....-.----..-.----...-.-.---.----'----.----.-----.---..-----.--.-.-.-.---.-..---._--..--_.. ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL -'1;"";-":-"" .....,."-,'~:~'.". , SUB.JECf: Targ~t Corporation- VHS to DVD Techpology Grant ';"'''c;'~>:i!i,;;.t:;';,'k;,- . .. ~C'" ..', .. _~ . . POLICY QUESTION: Should the City approve the acceptance of an equipment grant provided by the Target Corporation? The grant would cover all costs to purchase a VHS toDVD Video recorder and a Television monitor to view the recordings. Target Corporation will provide the equipment valued at $320.00 . COMMIITEE: Parks, Recreation, and Public Safety Council Committee C~rEGORY: ~ Consent o City Council Business o Ordinance o ,. Resolution STAFF REpORT By: Ed~ard g...:._~dler, 90~tract Services Lieutenant Attachments: 1. .. PRPS. Committee Memo 2. Grant Proposill Options Considered: 1. Accept the Target Corporation Equipment Grant, valued at.$320,OO 2. Reject acceptance of grant. . MEETING DATE: October 9, 2006 o o Public Hearing Other DEPT: Police Department ..--._._._----_.._-----------_..-.__.._-'-_.._-~--_._--_...._..__._.~------_.._---_..._..._---_...::.._-----_..._---- STAFF RECOMMENDATION: Staff recomtnends Option 1 to Accept the Target Corporation Equipment Grant ClTY MANAGER ApPROY AL: DIRECTOR ApPROY AL: Il-i-...{,: c:rJ-r{.I., . Council Comnultee Council COMMITTEE RECOMMENDATION: PRPS recommends Option ~ be accepted and forwards to Full Council for approval on October 17, 2006. Committee Chair Committee Member Committee Member. -PROPOSED COUNCIL MOTION: "I move approvalofthe Target Equipment Grant for VHS to DVD recording, Equipment and Television Monitor ". . (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNClL ACTION: 0_ APPROVED o DENlED o TABLED/DEFERREDINO ACTlON o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 \:)-1 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTlON # ,---- CITY OF FEDERALW A Y CITY COUNCIL COMMITTEE STAFF REPORT DATE: October 9, 2006 TO:. Parks, Recreation, and PublicSafetyCotincilCommittee VIA: N~al Beets, City Manager FROM:. . Brian J. Wilson, Interim Chief of Police SUBJECT: Target Corporation Equipment Grant Background: . The Target Equipment Grant will.allow the Federal Way Police Department to provide the'. Federal Way Municipal and King County Superior Courts with recordings from our client businesses inDVD format. The courts have requested that the police begin providing copies of videos held for evidence in DVD format. All of the client businesses at the Commons Mall provide our agency with the videos in VHS format and we then have to arrange to have the video transferred to DVD.forprosecution. .We.normallydo not submit the evidence video with the case filings Utitil the case is ready for trial due to the current steps necessary to get a videottansferred to DVD.' With the ability to provide the video to the prosecutor prior to filing, the ~rosecili9r"S . office can.see the criminal actprior.to filing and also use that videoforpiea negotifltions. this will be a cost savings for all involved parties by providing greater evidence for the filing decision and also expedite guilty pleas eliminating the need to pay overtime for officer's court . appearances and allow prosecutors to apply their time to other cases. The Target Corporation has generously made the equipment available .through this grant so that the officers assigned to the Commons Mall can do the tape conversions at our Mall Substation thus expediting the process. This equipment would. also be available for any officer needing to utilize that equipment. . \)-'2- 1 ,.. Federal Way Police Department_ VHS to ~Vg"JJ. >.e.....:.. c............b..,.logy .. .. .. .. ",-,-'::',-",',,":"- ..:.-..,.....:.;..- Gran.tPrQposal . , v ,'CITY OF 'Fe '- -,' '~,-'--,,' ',...-........ :;\-:"<j ... i:: ",-:: :.- . .~...,..: . ..:...>.>.:.... .....'._ .;.:.... -..._'d"'-' '>" ',.",'- -", ',' ':i',:':. _ _..,., ',.....-,,_:;-...._ ._;' ::{."?~""'\. .T:....~. ..... . , . ..: ~ ',; ..~; '":. "'. ........'''....'. ..'''.R.................'... :: . Y-'!" ..;- ,,,,,..,. >'. ", ", . . . , '" --"'-' ' ",.. ., "--"" , ,. "', .... ".. ,--, " '"' .. " , . '- ,. '. :'__' ',"_ _,_,;u", ..... .........T........ , .....r 10-3 OVERVIEW My name is Shawn Swanson. I ama police officer for the City ()fFederal Way in Washington State; I am assigned ~ amalI resource officer at. the Commons Mall. The Commons Mall lies in the middle of our city of 85,000 citizenS: Federal Way is adjacent to Interstate-5between Seattle and Tacoma. SR-18 conneCts to 1-5 as weiland is a major . .state highway l~ eastern Washington cities such as Spokane and Yakima to the west .. side of the mountains. In addition, there are two major transit centers within one block of the mall property . Unfortunately, this junction Creates a~D;y~lliettt tneetfugpoint for the.criminalJ.y nlinded. TheFWPD bas recognized that, often.s,outof~WIl.C?Iitninals would victimize stores here and then utilize the immediate access to the .fteeways and/or transit fora .quick getaway. The Federal Way Police Department bas committed two full-time police officers to patrol the Commons Mall. The mall contributes roughly S80,OOOper year to staff one officer and they provide retail space to .~. used as a police substalion. The City of Federal Way provides the second officer. The Commons Mall police SIlbstation alWws us a quick response time to The FWPD rel:es 0 n. I'ts crimes committed on the mallproperty. Police officers are also available U to assist citizens with other matters. . community partnership. We . understand thatOUfcitizens and business owners are the. eyes and ears of the community and that ihey have valuable input that we can use to make our city safer and more livable. Weare excited about tiieinterest the Target Corporation bas takenintearili11gUp with local police departments to make our communities safer. With your help, we can achieve this goal much faster. R~QUEST The Federal Way Municipal and King County Superior courts have moved into the high tech era and the prosecutor's offices are requesting that CCTV evidence tapes be submitted in DVD format. Currently, all of the major retailers at the ColIlIIlOns Mall record their seCurity videos on VHS format. \:)-y I wovld like to request your assistance in procuring one VHS to DVD recorder and a small monitor. This unit would allow us to convert all CCTV tapes to DVD immediately and we could send a copy to the prosecutor with each case filing. We would place the_. unit at the Commons Mall Substation and would make it availableto other Federal Way police officers who may need to utilize the technology. Toshiba DVR5 DVD Recorder with VCR and Toshiba 13A26 13" Color TV I believe that the units above would suit our needs perfectly. I located these items at Target.cOm. The DVD- VHS unit is $249 and the television is $89. The Federal Way Police Department is committed to making the mall a. better place to shop, but our resources are limited. We feel that by teaming up with the large retailerS, we can make a noticeable impact on reducing crime. Please consider us for any funds that you may be able to allocate towards ~hieving our goal. If you have any questions about our department or the mall, please feel free to contact us any time. The Federal Way Police Department would also be glad to invite you on a ride along with one of our officers so you can get a feel for how our . . department operates a,nd to get an in-depth look at our dynamic community; . Sincerely, Officer Shawn M. Swanson, # 1 04 Federal Way Police Department \)-5 Ed Fadler - Grant Items Received . . From: To: . .Date: Subject: Shawn Swanson . Ed Fadler; KyI~ Sumpter; Tiffany Krusey 8/12/20fJ611:43 AM . (irant Items Received Page I of I .' .",',:'. .:-~~:,. ";;~~-~~f~;~~~~1#':~'~'~\_~~(:-;':":"';~'; We have receivedtwoit~ms forth~m~1I substation as requested in earlier grants from the Target Corporation. They are:.,.. .,.. . (......................(<.... ..<(....... ~ 1.) Polaroid 1 +inch flat sc~ televisk:l!1..~IW:/ Model: TTX-141 <iir < . . Serial Number: K050010081Q009672. > " of3. 2.} RCA VHS to DVDrec6td~t.i.'. IJ11<; Model:ORC8320N' ' . Serial Number: NA088G213RAOTR I don't knciw what the process is, but these items need to be cataloged in as City of Federal Way property. If they need to be inspected for any reason, they will be at the mall substation. ; _Officer Shawn Swanson~ U" .'..'f _, Commons . Mall Resource. pffi~r .:' ,.' . Federal Way PoliceOe~I'ti1l~l1t .'. . :. . . . shawn.swanson(Ci)cityoffedeialWay..com . (253) 529-8742 Mall Substation (253) 835-6748 Message Phone.~.'- ,. .t ,".: '. ":', 1 to'- ,0 t':~ ;"'~'. .,. .' -~ . i .,'1 , -; .. .~, .' ~ i. ; .'....... ': , , ~ '. ".; b-1o +:1_.11~..\T"\............... _ _ ..._0/....1"\ _ _1ft/.....I'\t""1 .. '!-;',"j(!,"":' .', . ~".,,,-,..;:~~';;;';''::;;';;..':':;;;:'..t-v...~:&;.......~..;, TTX-141: 14" Pure Flat Tube Stereo TV @ Polaroid.com Page I of 1 +PoJaroid ~ Print .... Back to previous page TTX-141: 14" Pure Flat Tube Stereo TV Perfect for the kitchen counterl:op or dorm room, this 14" lVhas a pure flat screen monitor and hooks up to any I. Features . 14" pure flat tube stereo lV . 4:3 aspect ratio . ISl-channel television (NTSC) tuner' . Built in Stereo Speaker System . Tint/color/brig htness/ contrast/sharpness level controls . User-selectable sound and tone controls (bass/treble/balance) ~,User:-selectable picture control ,(memdiy, dynamic/standard, sOft) '.User:selectable 3-stage color .,'..:, temperature controls . Trilingual on "screen display (English, ,: .Spal}ish, French) . .. Channel Recall, quickview . . ,.e,.pleep Timer : ." Closed captioning ..<:hild lock . Full function remote control II Specifications. . .Power: AC 120 volts, 60Hz . Inputs/Outputs: 3 AV inputs (1 side, 2 rear), Cable/antenna input I l ;, Home 1 Shop. I Products I Consumer I Business I Creative 1 Support I Company Site Map.1 Store locator Copyright @ 2006 Polaroid Corporation Polaroid Privacy Policy \)-1 Page I of I a Print DRC8320 - DVD/VCR Combo Recorder/Player SPECIFICATIONS .....,.~ ) -""'-"" . """ff "- - - ~ --- - .' . . - - ' ~ -'. . DOWNLOADS cUSr(}MER SUPPORT (+) Enlarge View · DVD Recorderl tliFi VCR Combo - ReCord from your lV, camcorder, or other video device using OVD+R/+RW, OVO-R/-RW Discs or record directly from VHS tapes to OVO · DV-Input wI CamcOrder Control - This high quality digital. connection is Ideal for transfer of Digital Video (DV) camcorder home videos over to DVD. It also includes camcorder control to simplify the process .TV Guardian@ - This Foul language filter is built in andready to use..When actfvat~d via. the parental:contro,l menu, theOVD player scans the. subtitle datij and mutes 'the lV when .offerislv~Ja'ng~ag~e)s detected .. ... . .. : ...: . . .One~Tot,l.c"'C~pyvHSto D.is<: - Easily copy from yqur, VHS tape todis~wjt/:1 the touch of a button.;"''-:;'... ,. '. '. .., ...".,.;'.. · FrontA.udiMVideo Input Ja<:ks - Allows convenient hook-up of camc()rders, mp3players and other'devices . t, · Interac::tiyeU$er Interface - With this unit's user friendly interface, DVO recording and playbacl<havenever been. easier . · starter Kit with 1-800 Consumer Hotline - This unit comes with a DVD+RW disc as well as a 1 ~800 to l1elp guide you through your first recording Available from ~. 0TARGET iiiiijJl , '.' -<} ';. "~ ..... " '1::>-<6 httn.II,~n..n'" _n_......:I:.........:..J _ _ _ _ __ _ I 09/11/06 MON 20:56 FAX 69/1212006 To.whom it may eoneern, .A grant wasappn:wed for the Federal Way PoliceDepamneot~The decision for approval was based on tbe continuoussuppottprovided by TbeFederaJ. Way Police . Department Mall resource officecs. The grant payment was fundedby' Target investiptions and was 8frprovecl by Inve$tigatioos Team Lead TAVisIotmsoa. Investigator Steven BorcIlerS used a Target.issued credit card topurdJase a DVD teeonlec and Monitor for the FedaaI Way Police Department sub station located in the Commons Mall. Officer K.C~Kru5ey was given a copy of the grant request letter along with the receipt for the equipment provided. We thank you foJ[' your suppo~ professionali~ and. passion in the relentless pursuit of justice. 8i6rely, Jeffery A Rose ~ ~.--------~.--_;-~--- <=::..-_~. ., InvestigUia1ls Specialist, Seattle Metro 0--4 I4I001