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Council PKT 10-17-2006 ,~ Federal Way City Council Meeting AGENDA COPNCILMEMBERS Mike Park, Mayor Jeanne Burbidge Jim Ferrell Jack Dovey Linda Kachmar Eric Faison Dean McColgan CITY MANAGER Neal Beets, City Manager OFFICE OF THE CITY CLERK October 17, 2006-Regular Meeting AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall October 17,2006-7:00 PM (www.cityoffederalway.com) ***** 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. Recognition of Mary Gates b. Regional Transportation Investment District/Sound Transit Joint Presentation c. City Manager - Introduction of New Employees d. City Manager - Emerging Issues 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the October 3,2006 Regular Meeting Minutes b. Contract Renewal with King County for I-Net Services c. Enactment Ordinance: Provide for the Removal of Junk Vehicles on Public Rights of Way and Private Property d. South 336th Street at First Way South Intersection Improvement Project - Final Acceptance e. 2007 Asphalt Overlay Program Preliminary Project List and Authorization to Bid f. RTID/ST2 Comments - Position on Ballot Measure g. Target/Safe City Grant - Downtown Core Video Equipment h. Target Corporation VHS to DVD Technology Grant 1. Pandemic Response Plan J. Youth Commission Work Plan . 6. PUBLIC HEARING a. Street Vacation of Campus Highlands Divisions L 3 & 5 · Staff Report · Citizen Comment (3-minute limit) · City Council Action · Approve the Requested Vacation of a Portion of the Right of Way within Campus Highlands Divisions 1,3, & 5 and Direct the City Attorney to Prepare the Ordinance; !!! · Deny the Requested Vacation 7. INTRODUCTION ORDINANCE a. Council Bill #415 - Amendment to the Utility Tax Rebate Program to Include Low-income Disabled Persons AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, PROVIDING FOR UTILITY TAX RELIEF TO LOW -INCOME DISABLED CITIZENS AND AMENDING ARTICLE V, CHAPTER 14 OF THE FEDERAL WAY CITY CODE (AMENDS ORDINANCE NO. 03-436.) b. Council Bill #416 - Flood Damage Prevention Ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 21 BY ADDING A NEW ARTICLE V, FLOOD DAMAGE PREVENTION. 8. CITY COUNCIL REPORTS 9. CITY MANAGER REPORT 10. EXECUTIVE SESSION a. Potential Litigation pursuant to RCW 42.30.110(1)(i) b. Potential Property Acquisition pursuant to RCW 42.30.11O(1)(b) 11. ADJOURNMENT . ** THE COUNCIL MA Y ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS A V AILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE . FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall October 3,2006 -7:00 PM MINUTES (www.cityoffederalway.com) ***** 1. CALL MEETING TO ORDER Mayor Park called the meeting to order at 7:10 PM. Councilmembers Burbidge, Dovey, Faison, Kochmar, McColgan, Deputy Mayor Ferrell and Mayor Park present. 2. PLEDGE OF ALLEGIANCE Councilmember McColgan led the Pledge of Allegiance. 3. PRESE~TATIONS a. CitY Manager - Introduction of New Employees . . 'City M~ager Neal Beets introduced Jaimison Lefebvre as the newest recnrit to the Police Department. Officer , Lefebvre will be sworn in at a later meeting. . . , b. City Manager - Emerging Issues Mr. Beets stated the City has been invited to, and will attend, the School Board Meeting on Tuesday, October 10, 2006 to discuss the limited property tax exemption program that applies to the downtown core. 4. CITIZEN COMMENT I Norma Blanchard - spoke regarding the proposed Junk Vehicle Ordinance and askedlhow the ordinance will change the enforcement of junk vehicles. I H. David Kaplan - began speaking about the upcoming ballot measure on the utility tax but was not allowed to continue as one cannot use public facilities to campaign either for or against a ballot measure. 5. CONSENT AGENDA a. Minutes: Approval of September 12,2006 Special Meeting & September 19,2006 Regular Meeting Minutes - Passed ~;~ i:~; ;: ,:b.::~. .. Vouchers -Passed. . , '. ~ :, ~ ",;,; . ..~.; : . - -. . . ~ ~ i ~ ~:: ;c'.',; ':. ~ ~ ::Monthly.FinanciarReporf--P~s$~d . ~ :~ =.: -: ': ;.: -. . :.:: : . . . . - .. . 7 ~ ~ ~ ~~~ ~:. : ,. - ~ , . ~.:~:: :~:~.: ~:~: ~Resolu~~n: Tuscany Woods Fgai;!a.t ~;p~i~~ti~; ~Ptz~s;iJAssigned Resolution No.- 06-4~f~:~I:I. ~~~" ... " . . -:::;.:: :::;e.": :: -: Triangle Project Status -' Passe4:; : . . . .... . . . ... -.. .. ' - ' :.. :; :; :-: = : :: . . - ''!. - - ....- . - .. - .. . . - . . - - . - . .' .~. #, .: ... ... . ,- . . ~ .... ... ........ .., " . . ., ,~ ~. -. ... ... .. . .. ~. -.' ::. ~l ". '.' . .. ~__...."""'~"~_~ Y-. - ." . - . . f. Diversity Commission 2006-2007 Business Plan- Passed Fall Tourism Enhancement Grants - Passed g. . MOTION: Councilmember Dovey moved approval of the Consent Agenda as presented. Deputy Mayor Ferrell second. The motion carried 7-0. 6. INTRODUCTION ORDINANCE City Clerk Laura Hathaway read the Ordinance title into the record. a. Council Bill #414 - Removal of Junk Vehicles on Public Rights of Way and Private Property AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING ARTICLE V, CHAPTER 15 OF mE FEDERAL WAY CITY CODE TO PROVIDE FOR mE REMOVAL OF JUNK VEHICLES ON PUBLIC RIGHTS OF WAY AND PRIVATE PROPERTY. MOTION: Councilmember Burbidge moved approval to send this ordinance to the October 17,2006 Council meeting for second reading/enactment. Deputy Mayor Ferrell second. City Manager Beets stated he gave Ms. Blanchard a copy of the proposed Ordinance and City Attorney Pat Richardson addressed the changes which would allow for notice of disposal to the owner of the vehicle, allow for an appeal period and will allow the police and code enforcement officers to enter onto private property to investigate junk vehicles. Councilmember Kochmar explained that the vehicles must meet two of three criteria to be considered "junk" . and go through the Hearing Examiner process before it would be considered for removal. She emphasized that owners will have the ability to appeal the notice of disposal. VOTE: The motion carried 7-0. 7. COUNCIL BUSINESS a. City Manager Presents Preliminary 2007-2008 Budget City Manager Beets stated that department heads were asked to identify 2% cost reductions, and the budget presented is balanced without significant cost or service reductions. He reviewed the 2006 property tax distribution which shows that 10.4~ of every dollar goes to the City. Mr. Beets reviewed budget challenges and highlights and connected those challenges and highlights to the City Council's goals. He reviewed the budget calendar stating that there will be ample opportunity for questions and discussion. He also stated that all meetings will give the opportunity for public comment. 8. CITY COUNCIL REPORTS C. :oIm:dhnel11ber Kochmar gave an update on a recent Puget Soun~.R. e. gionalCouncil.meeting and.stated the ;Ex~~f1tiv~ ~()ard will increase byfour members; she will~hena~a~~-Q1jUrbanCities Association Meeting next . ~ : ~{Cm:~'Ii~~~:~~::~~e ~~~?O~~h~c;:f:e's6~~k:i~~~!~~t~~OIT~1~s~e~s~drelate~ a th~ -ei; . y ~ ~ ~ i. ~:. -. --... . .. g -. . -.. g . . - . tY.. . .' . . . .ty.. p- . ... ~ : ~ -:- u - ". ---- --.. .. . . . - - ... - - .. . .. . .- - - - .. - - "- -. ... . - .. - -- - .- . . . .. .... . Councilmember Burbidge thanked the community for its outstandip.g response to the Mayor's Day of Concern for the Hungry on September 30, 2006; thanked staff and artists for the Arts Reception earlier in the evening and reviewed the agenda for the next Parks, Recreation, Public Safety Committee on October 10, 2006. Councilmember Dovey stated the next Land Use Transportation Committee meeting is scheduled for October 16,2006 at 5:30 PM and on October 12,2006 representatives from San Diego's Economic Development Committee will be in town to meet with Enterprise Seattle; he will attend that meeting. Councilmember Faison attended the King County Growth Management Meeting last week. Discussion centered on the benchmark Program for Urban Centers and it was interesting to note that Federal Way reported the highest population growth. Councilmember Faison also asked if the City could have a public hearing to get feedback on whether the Council should take a position on Initiative 933. City Attorney Pat Richardson stated the Council may legally do that if they so chose. Mayor Park reported he attended a South King County Economic Development Luncheon on September 26, 2006 along with the City Manager; discussion focused on potential growth in the South King County region. Mayor Park congratulated staff on the Audit Exit Conference, stating for the twelfth year in a row there were no findings from the State Auditors Office and reviewed upcoming meetings. 9. CITY MANAGER REPORT City Manager Beets had no report other than to state the following executive session items. 10. EXECUTIVE SESSION Council adjourned to Executive Session at 8:14 PM. a. Collective Bargaining pursuant to RCW 42.30.140(4)(a) b. Potential Property Acquisition pursuant to RCW 42.30.11O(1)(b) 11. ADJOURNMENT The meeting was adjourned at 8:40 PM. ATTEST: Laura K. Hathaway, City Clerk Approved by Council on: ..... ..-....,....... .-.... ... . . . . . - . '; k ;:.t;- ~. .. .; -~ ~~. F~ ~ -f -? -~ ~ - .. .. - -'.. .-... -. .. - .. ".. ." ~..':.O. .~ :. .. _ :... _ '..' ..:. ____.___u_ .. . . . p' - ,- . - - 'p -..- '. ".-... .. . ... - -~ ,. .... .~ -. .~ .. .... ." ~. .'\<. . . -. .'. . . . _ u ' . .. .. _. _.. . 'P - ""- - - ~. - - - ... - -. .. - ". _ ._.. ... h . ". .. ..... -' -. _. . ~"'<< .-.----.', '. , .... ~ ". .'~ ";. ", ... _. - -- .... - .- _. ...- . . . -. -.- ... . ........ ....-.............. .. -. -. - .. . . .. ..... -. -. ... -. '.-.. .. - .-. .. . . . -- _.. .- - - . .- -.- -... . .. . '_0._ .... .. ... ._. . '... . .. _. - '." - - - - .. - -. .. . _... ..- -_._.- -. .. -. .. . - ...... . --"-----.- - ..-. ......-- . . . -. _. - . . . - . - . . - ...... -... ~ . . .. ---- - . . . COUNCIL MEETING DATE: October 17, 2006 -_____'''__._._._~._.....__.__. m.................,._......_...__.......__...........__....... ..._._.~__.______...__.__...__..___...____...._._.__....._...___.....__.__ .....__..._........................ .............____.._.._ .....____...._............,,___._..~__._. ITEM #: 5-a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCll, MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the October 3, 2006 regular meeting? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: I:8J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REPORT By: Not Applicable DEPT: Not Applicable -.....-.........-.....--...--------......._..___..._..._'_........___.____h._.___ .........__..____.._..............._.......__...___......_...__........_.____._ Attachments: Draft meeting minutes of the October 3, 2006 regular meeting. Options Considered: 1 . Approve the minutes as presented. 2. Amend the minutes as necessary. -..------.--.......---...-..............--.......-.................--.-......--.--...-.--....--..----..........--...-.--...........-~...._.----._.....-....-----..-.-__.~._.___.__P..._M._~_~~__~...____.__ STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. ~ DIRECTOR ApPROVAL: ~ CITY MANAGER APPROVAL: N/A Commillee N/A Commillee N/A Council COMMITTEE RECOMMENDATION: Not Applicable PROPOSED COUNCIL MOTION: "I move approval of the meeting minutes of the October 3, 2006 regulaI' meeting. (BELOW TO BE COMPLETED BY CITY CLERKS OFF/CE) COUNCIL ACTJON: o APPROVED o DENJED o T ABLED/DEFERRED/NO ACTJON o MOVED TO SECOND READING (ordinances onM REVISED - 02/06/2006 COUNCIL BILL # JST reading Enaelmenl reading ORDINANCE # RESOLUTJON # . . . COUNCIL MEETING DATE: October 17,2006 ITEM #: 5-b CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: RENEWAL OF CONTRACT WITH KING COUNTY FOR PROVIDING INSTITUTIONAL NETWORK (I-NET) SERVICES. POLICY QUESTION: Should the City renew the contract with King County for providing institutional network (1- Net) services? COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: September 26,2006 CATEGORY: IZI Consent o City Council Business o o o Ordinance o Resolution Public Hearing Other STAFF REpORT BY:__ Mehc!i Sadri, IT Manl!:ger __._._____ DEPT: Manag~ment Services ATTACHMENTS: Staff memo dated September 19,2006. Cpntract between King County, Washington and the City of Federal Way for Institutional Network Services OPTIONS CONSIDERED: ......,. ; 1. Approve the contract with King County for I-net services for the amount of $895.00, $1,019.00 and $1,048.00 per month for the years 2007,2008 and 2009 respectively. 2. Deny approval of the contract and provide staff with further direction. STAFF RECOMMENDATION: Staff recommends approving Option 1. CITY MANAGER APPROVAL: ~ @ DIRECTOR ApPROVAL: I" \ --1 ~ "" ~I ~~-- The Finance, Human Services PROPOSED COUNCIL MOTION:. "I move approval of the contract with King County for the purpose of delivering Institutional Network Services. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACfION: o APPROVED o DENIED o TABLEDIDEFERREDfl'ilO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 .... CITY OF ,~ Federal Way STAFF REPORT Date: September 19,2006 To: Finance, Human Services and Regional Affairs Committee From: Mehdi Sadri, Information Tec~olo~ Manage~ Iwen Wang, Management ServIces DIrector Via: Neal Beets, City Manager Subject: Authorization to Renew Contract with King County for Institutional Network Services BACKGROUND: City of Federal Way has been utilizing King County I-net (Fiber Connection) for the past three years for the purpose of connecting to the internet and other government agency networks. The contract for these services is up for renewal in December 2006. The monthly rate for services has increased from the 2006 rate of $800 to the following: . Year 2007 2008 2009 New Rate $895 $1,019 $1,048 ATTACHMENT: . · Contract between King County of Washington and City of Federal Way for Institutional Network Services 9/26/06 FHSRAC 0.2 . . . . . . o ORIGINAL /. Contract Between King County, Washington And City of Federal Way For Institutional Network Services CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D.3 TABLE OF CQNTENTS 1. Preface ..., .... ......,......... ...............,............ ....... ........ ................... ...... ................. ......................... ........ ...... 3 2. Recitals....,............................................................................................................................... ...............3 3. Defmitions .............................................................................................................................................. 4 4. Use of the I-Net ........ ........ .......... ....:... .................... ............ .............. ...................................... ..... ...........4 5. Term of Contract ... ...... ... ... .... ........ .... ...... ... ....... ....:...... .................. ... ........ .......... .... ................ ....... ....... ..4 6 . Notices...................................................................................................................................... .... ...........4 6.1 Notices To County for Service Matters ...........................................................................................5 6.2 Key Persons.....................................................................................................................................5 7. Charges and Paytllent Procedures...... ...... ............... ........... ................. ..... ...................................... .........5 7.1 Invoiced Charges. ............ ...... ......... ............... ........................ .............. ............... ......................:......5 7.2 Installation and Monthly Fees......... ......... ................... ........... ...... ........ ......... ......................... ..........5 7.3 Invoicing and Paytllent ....... ............... .... ........... ........................ ..... ...... ........... ................................. 5 7.4 New Site Costs....... ............... ...... ......................... .............. ....................... .... ....... .......... ....... ........... 5 7.5 Circuits: Types and Approvals ........................................................................................................6 7.5.1 Intra-Agency Circuits ........ ............... ...... .................... ............ ............................. ............ ..... ...6 7.5.2 Inter-Agency Circuits ........ .... ........... ......... ...... ............... ........ .......... ......... ..... .......... ...... ... ... ...6 7.6 Initiation or Change Requests .......... .................... ..... ..................... ......... ........ ............... .................6 7.7 No Cost Changes ................................................................................................................. ............6 8. Reporting. ......... ...... ..... ..... ........ ..... ...... .......... ......... ....... .......... ...... ..... ..... ..... .... ...... ..... ..... ............. ....... ..6 9. Sub-Contracting...............:................................................................................................................,.. . ,. 6 10. Insurance ...................... ................... ...... ................... ............ ........ ...;........... .................,.......... ........... 6 11.1 Limitation of Liability ..................................................................................................................... 7 11.2. Survival .......... ....... .......... ..... ........ ......... .............. ........... ................. ....... .......... ..... .......... ................ 7 12. Change Orders .......... ..... .... ...... ... .......... .... .............. ................. ...... ................ ............................ ..... ....7 13 . Force Majeure ..... ....... .................. ........ ........ .................... .......... .......... ........... ..... ..... .........................7 14. Severability....................................................................................................................................... ..8 15 Nondiscritnination .. ... ....... ..... ....... ..... ..... .... ......... ............ ........ ........... ...... ... .......... ..... ........ ....... ...... ....8 15.1 No Discrimination. ................... ............ ...... ............. ............ ...... .................... .......... ....... ................. 8 16. Tennination .......... ........ ................... ................... ............. ............. ................ ........... ...........................9 .17. Applicable Law and Forum ................................................................................................................9 17.1 Dispute Resolution and Mediation ........................,.........................................................................9 17.2 Mediation and Arbitration ............. ...... ........ ........ ...... ................. ............. ....... ......... .... ....................9 18. Services to be Provided by I-Net........................................................................................................9 18.1 Handoff/Demarcation Points .. ................ ...... ..... .......... ......... ............ ........ ......... .......... ..... ..... ........1 0 19. Service Levels ........... .......... ........ ............... ................ ................ ..... ........... ........ ................. .......... ...1 0 20. Services Not Provided by I-Net.... ..... ................. .... ....... ............... ..... ........... ..... ................. ......... .....1 0 21. Service Requirements.... .... ............ ............ .............................. ...... ...................... ..............................1 0 22. Security...... ............... ......... ..... ...... ............ ......... ....... ..... ..... ...................... .......................... .......... ....1 0 Attachment A - 2007 - Site Locations Covered by this Contract and Site Access Contact for Each Site .....12 Attachment A - 2008 - Site Locations Covered by this Contract and Site Access Contact for Each Site .....13 Attachment A - 2009 -Site Locations Covered by this Contract and Site Access Contact for Each Site .....14 Attachment B - Connectivity Change Request Form..................................................................................... 15 Attachment C - Appropriate Use Policy ............................:...........................................................................17 Attachment D - Definitions........ ..... .......... ................. ..... ............... ..... .............. ............................. ................19 Attachment E - Key Persons ............... .......... ............. ........... ......... ....... ........... .... ......... ....... ...................... ....25 Attachment F - T ennination .. ... ............ .......... ......... ................ ... ....... ...... ... ....... ..... .......... ..... ........................26 Attachment G - Service Offerings List.......... ....:...... ............... .........~................ ................ .................. ..........27 Attachment H - Service Levels ......... ...................... ..... ................. ......... ...... ..... ............... ............. .................32 Attachment H - Service Levels.. ............... ...... ......... .......... .............. ........... ... ........ ........... ....................... ..... .32 Attachment I - IP Address Space ......... ...... ................ ......... ..... .............. .............. ..... ............ ........... ............. .34 Attachment J - Evidence ofInsurance Coverage Attachment J - Evidence of Insurance Coverage .............35 . . . I-Net - City of Federal Way Pg.2 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-4 . . . This Contract, made this by and between King County, Washington (hereinafter "County") and City of Federal Way, with its principal place of business at 33530 1st Way South, Federal Way, W A98063 (hereinafter "Customer"), collectively the "Parties. " 1. Preface This Contract includes these terms and conditions and the following attachments: Attachment A Site locations covered by this Contract and Site Access Contact for each Site (2007,2008 and 2009) Connectivity Change Request Form Appropriate Use Policy Definitions Key Persons Termination Service List Service Levels IP Address Space Evidence of Insurance Coverage Attachment 8 Attachment C Attachment D Attachment E Attachment F Attachment G Attachment H Attachment I Attachment J 2. Recitals WHEREAS, County has deployed the Institutional Network (hereinafter "I-Nen; and WHEREAS, the County offers I-Net services to municipal, county, school, library and other governmental and non-profit agencies; and WHEREAS, Customer wants to purchase I-Net services as defined below; and WHEREAS, the Customer agrees that it will use I-Net facilities and services solely for educational, public access, County and government communication purposes, and not for any for- profit commercial purposes by itself or third parties; and WHEREAS, the purpose of this Contract is to establish the Contractual, service and support responsibilities between the County and the Customer. NOW, THEREFORE, in consideration of payments, covenants, and Contracts hereinafter mentioned, to be made and performed. by the County and Customer (hereinafter "Parties"), the Parties covenant and do mutually agree as follows: I-Net - City of Federal Way Pg.3 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-5 3. Definitions . Words and terms Shall be given their ordinary and usual meanings. Where used in the Contract documents, the words and terms Contained in Attachment D - Definitions Shall have the meanings indicated therein. The meanings Shall be applicable to the singular, plural, masculine, feminine and neuter of the words and terms. . 4. Use of the I-Net The I-Net services provided under this Contract are for the exclusive use of the Customer at the authorized Sites. Use of I-Net services by organizations other than those listed in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site must be approved in advance in writing by County. Allowing any other Site or agency to connect to or use I-Net services is a material breach of this Contract and may be cause to terminate service in whole or in part. Customers may use the I-Net solely for educational, public access, and County and government communication purposes and not for any for-profit commercial purposes. Contrary use could result in the County losing the right to use most of the fibers that make up the I-Net. Customer covenants that it will comply with this requirement, and will monitor and regulate the traffic content it transports on the network to ensure its compliance with this requirement. This requirement does not prevent the Customer from collecting fees to pay the direct costs of providing non-commercial services, such as fees for video class instruction or charges to recover the cost of special use equipment. See also, Attachment C - Appropriate Use Policy. . Customer agrees that it Shall not resell any of the services provided under this Contract without the County's prior written permission, and Shall comply with Attachment C - Appropriate Use Policy. 5. Term of Contract This Contract is effective upon execution by both Parties, and Shall remain in effect for the remainder of the calendar year in which it is signed. Thereafter, this Contract Shall renew automatically from year to year for a term of three (3) years, subject to the terms and conditions of applicable franchise agreements as amended or the lease agreement, as amended, or as set forth in the termination provisions herein. 6. Notices Whenever this Contract provides for notice to be provided by one Party to another, such notice Shall be in writing using the U.S. postal service, express mail, e-mail ot via an accepted web interface. Any time within which a Party must take some action Shall be computed from the date that said Party receives the written notice. . I-Net - City ofFederal Way - P.& 4 CONTRACT NO. 12FEDERALWAY06 9126/U6 FHSRAC 0-6 . . . 6.1 Notices To County for Service Matters Report I-Net Problems to: I-Net Network Operations Center (County) Voice: 206.263-7000 King County I-Net Operations Center 700 5th Ave., Suite. 2300 Seattle, WA 98104 e-mail: inet.ooerations@metrokc.Oov 6.2 Key Persons County and Customer have identified the persons listed in Attachment E - Key Persons as essential to the successful com pletion of the tasks identified in this Contract. The roles and authority for each of these people Shall be as defined in Attachment E - Key Persons. 7. Charges and Payment Procedures 7.1 Invoiced Charges A service cost summary applicable to Contract is provided in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site. I-Net charges will begin thirty (30) Days after this Contract is signed by both Parties. 7.2 Installation and Monthly Fees A table indicating Customer Sites, service levels and costs as provided by this Contract is shown in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site. 7.3 Invoicing and Payment Charges will be invoiced Monthly (12 invoice periods per year). Payment is due within 60 Days of receipt of invoice. Thereafter, interest will be charged at the rate of 1.5% per Month on the balance due. 7.4 New Site Costs Additional Sites may be added during the term of this Contract, upon execution of an amendment to this Contract. Upon request, the County will prepare a written estimate of the costs necessary to prepare, install and connect the new Site to the I-Net, and the service rate. See Attachment H - Service Levels for further information. All requests for new Site connectivity must come from the Primary Contact for the Customer. I-Net - City of Federal Way Pg. 5 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-7 7.5 Circuits: Types and Approvals 7.5.1 Intra-Agency Circuits . Requests for Circuits where both ends are in Sites owned or controlled by the same Customer require only the approval of the Customer's Primary Contact. 7 .5.2 Inter-Agency Circuits There are two potential types of inter-agency Circuits: . I-Net Site to I-Net Site Inter-Agency Connection requests require the approval of the Primary Contact at each Customer involved in the Circuit Connection. · I-Net Site to External Aaencv Connection requests between Customer and an External service Provider or organization must originate with the Customer. The County will facilitate the Connection between the two at the I-Net NAP (Network Access Point) in the Westin Building. 7.6 Initiation or Change Requests All requests for Circuit additions or changes must come from the Primary Contact for the Customer, and be on a signed Connectivity Change Request Form as provided in Attachment B - Connectivity Change Request Form, and on-line at the I-Net Web Site. . The change request will be evaluated by the County to assess engineering issues, and to determine whether the change is a no-cost change under the Customer's Contracted Service, or an additional cost item. If it is an additional cost item, the additional costs must be separately approved in writing by the Customer's Primary Contact, and the associated costs will be added to the Customer's invoiced bill. . 7.7 No Cost Changes Basic service options 1 and 2 include one Circuit Change per Site per year included in the Contract Price. A Circuit Change is defined as one that requires reprogramming only, with no equipment moves or adds. Additional changes will be charged at a rate to be determined based on the time necessary to implement the change request. The County will provide a written estimate of the cost of the change as part of the Change Order process. 8. Reporting The I-Net Network Operations Center will actively monitor the state of the network (e.g., alarms and errors, bandwidth utilization, and trending). Reports on the Customer's Circuits will be used as part of the annual Contract review. This reporting provision shall not apply to Dark Fiber Access. 9. Sub-Contracting The County may sub-Contract for some or all of the services covered by this Contract. 10. Insurance . I-Net - City of Federal Way Pg.6 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-8 . . . During the term of the Contract both Parties Shall maintain Commercial General Liability insurance with limits of not less than $1 million combined single limit per occurrence, $2 million aggregate. The above policies Shall cover or be endorsed to cover the other Party, its officers, officials, employees and agents as an additional insured. If either Party is a municipal corporation or an agency of the state of Washington and is self-insured or a member of the Washington Cities Insurance Corporation for any of the above insurance requirements, a certificate of self-insurance or a letter of coverage Shall be attached hereto as Attachment J - Evidence of Insurance Coveraae and be incorporated by reference and Shall constitute compliance with this section. By requiring such minimum insurance, neither Party Shall be deemed or construed to have assessed the risks that may be applicable to the other Party under this Contract. Each Party Shall assess its own risks and, if it deems appropriate and/or prudent, maintain greater limits and/or broader coverage. 11. Indemnification Each Party Shall protect, defend, indemnify, and save harmless the other Party, its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, for injuries to persons and/or damage to tangible property, arising out of or in any way resulting from each Party's own negligent acts or omissions associated with the I-Net services provided by the Contract to the extent each Party is liable for such acts or omissions. In the event the indemnified party incurs any costs including attorney fees to enforce the provisions of this paragraph, all such costs and fees Shall be recoverable from the Indemnitor. 11.1 Limitation of Liability Neither party will be liable for any indirect, incidental, special or consequential damages, including but not limited to lost data or profits, however arising, even if it has been advised of the possibility of such damages. 11.2 Survival The provisions of this Section Shall survive the expiration or termination of this Contract with respect to any event occurring prior to expiration or termination. 12. Change Orders Either Party may request changes to this Contract. Proposed changes which are mutually agreed upon Shall be incorporated by written amendment to this Contract. If any Change Order causes an increase or decrease in the price (fees) for, or the time required for, performance of any part of the Work under this Contract, the Parties Shall agree to an equitable adjustment in the Contract Price, the delivery schedule, or both. The County Shall be responsible for preparing all County- required documents associated with modifying the Contract to include the agreed upon Change Order. No written request, oral order, or conduct by the County will constitute a binding Change Order unless confirmed in writing by the Parties. 13. Force Majeure The term "force majeure" Shall include, without limitation by the follOwing enumeration: acts of nature, acts of civil or military authorities, terrorism, fire, accidents, shutdowns for purpose of emergency repairs, strikes and any other industrial, civil or public disturbances, causing the inability to perform the requirements of this Contract. If any Party is rendered unable, wholly or in part, by Act of Nature or any other cause not within such Party's reasonable control, to perform or comply with any obligation or condition of this Contract, upon giving notice and full particulars to the other Party, I-Net - City of Federal Way p~: 7 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-9 such obligation or condition Shall be suspended but only for the time and to the extent necessary to restore normal operations. . . 14. Severability Whenever possible, each provision of this Contract will be interpreted to be effective and valid under applicable law. If any provision is found to be invalid, illegal or unenforceable, then such provision or portion thereof Will be modified to the extent necessary to render it legal, valid and enforceable and have the intent and economic effect as close as possible to the invalid, illegal and unenforceable provision. If it is not possible to modify the provision to render it legal, valid and enforceable, then the provision will be severed from the rest of this Contract and ignored. The invalidity, illegality or unenforceability of any provision will not affect the validity, legality or enforceability of any other provision of this Contract, which will remain valid and binding. 15 Nondiscrimination 15.1 No Discrimination. 15.1.1 The Customer must comply with all applicable local, state and federal laws and regulations prohibiting discrimination, including without limitation, laws and regulations prohibiting discrimination in the provision of services or employment under this Contract. These laws include, but are not limited to, Titles VI and VII of the Civil Rights Act of 1964, as amended, Chapter 49.60 of the Revised Code of Washington, as amended, and Chapters 12.16 and 12.18 of the King County Code, as amended. If Customer engages in unfair employment practices as defined in King County Code Chapter 12.18, as amended, the remedies set forth in that Chapter, as amended Shall apply. 15.1.2 The Customer is specifically prohibited from discriminating among persons or taking any retaliatory action against a person because of that person's exercise of any right it may have under federal, state,. or local law, nor may the Customer require a person to waive such right~ as a condition of taking service. . 15.1.3 The Customer is specifically prohibited from denying access or levying different rates and charges on any individual or group because of the income of the residents of the local area in which such group resides. . 15.1.4 To the extent the County may enforce such a requirement; the Customer is specifically prohibited from discriminating in its rates or charges or from granting undue prefer.ences to any individual.or group. 15.1.5 During the performance of this Contract, neither Customer nor any party subcontracting under the authority of this Contract Shall discriminate on the basis of age, ancestry, creed, color, marital status, national origin, race, religion, sex, sexual orientation, or presence of any mental, physical or sensory handicap against any employee or applicant for employment, unless based on a bona fide occupational qualification, or in the administration or delivery of services or any other benefit under this Contract. 15.1.6 During the term of this Contract, the Customer Shall not create barriers to open and fair opportunities to participate in the use of these services., and Shall not discriminate against any person on the basis of race, color, creed, religion, sex, age, nationality, marital status, sexual orientation or the presence of any mental or physical disability in an otherwise qualified disabled person. 15.1.7 Any violation of the mandatory requirements of the provisions of this Section Shall be a material breach of Contract for which the Customer may be subject to . I-Net-CityofFederal Way . Pg.8 . CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-10 . . . damages and sanctions provided for by Contract and by applicable law. 16. Termination This Contract may be terminated only in accordance with the provisions of Attachment F- Termination. 17. Applicable Law and Forum Except as hereinafter specifically provided, this Contract Shall be governed by and construed according to the laws of the State of Washington. Any suit arising herefrom Shall be brought in King. County Superior Court, which Shall have sole and exclusive jurisdiction and venue. The Parties Shall comply with all local, state and federal laws and regulations applicable to this Contract. 17.1 Dispute Resolution and Mediation 1. The Parties to this Contract may seek to resolve disputes pursuant to mediation as set forth herein, but are not required to do so. Nothing in this Subsection precludes any Party from seeking relief from the King County Superior Court. 2. Disputes. In the event that a dispute arises between the Parties which cannot be resolved in the normal course, the following dispute resolution procedures Shall be followed: A. If a dispute arises, then (i) within ten (10) business days of a written request by either Party, County's Project Manager and Customer's Site Manager Shall meet and resolve the issue; if these Parties cannot resolve the issue within ten (10) business days of the meeting, then (ii) the issue Shall be submitted to each Party's designated information systems manager; if these Parties cannot resolve the issue within fifteen (15) business days of submission to them, then (iii) the issue Shall be submitted for resolution to the King County Director of Information and Administrative Services and Customer's business contact. 17.2 Mediation and Arbitration Nothing in this paragraph precludes any Party from seeking relief from King County Superior Court. If a dispute arises out of or relates to this Contract, or the breach thereof, and if said dispute cannot be settled through direct discussions, the Parties agree to first endeavor to settle the dispute in an amicable manner by mediation. Thereafter, any unresolved controversy or claim arising out of or relating to this Contract, or breach thereof, may be resolved by arbitration, and judgment upon t~e award rendered by the arbitrator may be entered in any court having jurisdiction thereof or litigation in the King County Superior Court. The Parties to this Contract may seek to resolve disputes pursuant to mediation or arbitration, but are not required to do so. . 18. Services to be Provided by I-Net . The specific services applicable to this Contract are listed in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site. The Parties Shall conduct an annual joint review to determine if the services provided meet the Customer's needs, and whether modifications or changes in service levels should be made. The services Shall be selected from the Service List contained in Attachment G - Service List. I-Net - City of Federal Way Pg.9 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-11 18.1 Handoff/Demarcation Points . The Handoff or Demarcation Points for each of the Customer's Site subject to this Contract are defined and listed in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site. 19. Service Levels Service levels and corresponding prices Shall be provided in accordance with Attachment H - Service Levels. Procedures for reporting and handling problems are also contained in that attachment. 20. Services Not Provided by I-Net The follOWing services are not covered by this Contract: . Applications development or support. . Customer LAN or desktop support services. . Telephone support for Users nof named in this Contract. . Other non-transport Customer network design or support on the Customer side of the 1- Net Demarcation Point. 21. Service Requirements . The Customer agrees it will complete the items listed below throughout the Contract at no cost to the County. Failure to do so Shall be grounds for and may result in the termination of I-Net service or delay in the County's installation. Provide the County with any contact person changes within five (5) Days of the change. Failure to keep the Contact information current may result in delays in processing of service requests. Provide County with access to the Sites. . Provide, at no cost to the County, sufficient rack or wall space, sufficient cooling to maintain a temperature no greater than 80 degrees Fahrenheit and one 20-amp i.solated ground electrical circuit. Not applicable to dark fiber sites. Keep the area around the I-Net equipment locked, dry, clean, and free of obstructions to facilitate airflow and protect the equipment investment. Notify County of any damage or other apparent problems with the equipment or fibers. Keep the I-Net equipment in the place where the County has installed it, and not move or alter the equipment in any way without the written permission of the County, if applicable. 22. Security The Customer Shall ensure that alii-Net Hubs are located inside secure, limited access facilities. providing a high level of physical security. The Circuit-oriented nature of an ATM network inherently provides a high level of data integrity. Physical security of the I-Net racks and cabinets . I-Net - City of Federal Way Pg.}O CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-12 . . . located at the Customer's Sites will be the responsibility of the Customer. The Customer is responsible for securing its computer resources attached to the I-Net against all unauthorized access or usage. The County requires the installation of security measures as a condition of starting or continuing to receive I-Net Service, and may change those requirements from time to time. A Security Policy for King County data networks and applications is being developed by ITS. County will incorporate this policy into its network security procedures when it is available. IN WITNESS, THEREOF, the Parties have executed this Contract. KING COUNTY CITY OF FEDERAL WAY x x King County Executive Title: Print Name: Print Name: Date: Date: Approved as to form only by: Attest: King County Deputy Prosecuting City Clerk, Laura Hathaway, CMC Date: Approved as to Form: City Attorney, Patricia A. Richardson I-Net - City of Federal Way Pg. 11 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-13 Attachment A - 2007 - Site Locations Covered by this Contract and Site Access Contact for Each Site . All Site and contact data will be kept in a database maintained by I-Net Operations. Customer agencies Shall report changes in contact personnel or location data to the I-Net Operations Center. The table below Site 10 (number), name, address, city, contact, Hub, Demarcation Point, equipment owner, package and cost for each Site covered under this Contract. See Attachment G & Attachment H for details of the service offerings identified on the following page. City of Federal Way: Contract No. 12FEDERALWA Y06 Provision Fee I Hardware Installation Cost(s), Excluding Bandwidth Only Product & Bandwidth Only Service Additional Site Provisioning Cost(s) (if needed) Excluding Bandwidth Only Product & Bandwidth Onlv Service Other Additional Services Describe when applicable Variable Bandwidth Only Service $200 Provisioning Cost Total Non-Recurring Charaes $0 . SERVICE OFFERING ABBREVIATIONS See Attachment G & Attachment H for descriptions of the service offerings below: Dark Fiber Access Basic I-Net Option 2 Basic I-Net 0 ion 1 Bandwidth Only Service (King County) Bandwidth Only Service (K-20) Dark Fiber Access =BOSKC Site Site Name Hub Name Street/City Site Demarcation Equipment Specify Service Offering Monthly 10 Access Point Owner Cost Contact 2013 City of Federal Way 33325 8th Brian Computer KC I-Net B1 $839 Federal Way Ave.S, Pearson room Federal Way, WA 98003 161P addresses included in package Additional281P addresses ($56) included $56 Monthly Total $895 . I-Net - City of Federal Way Pg,..J2 RACONTRACT NO. 12FEDERALWAY06 9 126 rub FHS C 0-14 . Attachment A - 2008 - Site Locations Covered by this Contract and Site Access Contact for Each Site All Site and contact data will be kept in a database maintained by I-Net Operations. Customer agencies Shall report changes in contact personnel or location data to the I-Net Operations Center. The table below' Site ID (number), name, address, city, contact, Hub, Demarcation Point, equipment owner, package and cost for each Site covered under this Contract. See Attachment G & Attachment H for details of the service offerings identified on the following page. Site Name Hub Name Street/City Site Demarcation Equipment Specify Service Offering Monthly Access Point Owner Cost Contact 2013 City of Federal Way 33325 Sib Brian Computer KC I-Net B1 $955 Federal Way Ave.S, Pearson room Federal Way, WA 9S003 . 28 IP addresses included in package Additional 28 IP addresses ($64) included $64 Monthly Total $1,019 . I-Net - City of Federal Way Pg..13 . CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-15 Attachment A - 2009 - Site Locations Covered by this Contract and Site Access Contact for Each Site . All Site and contact data will be kept in a database maintained by I-Net Operations. Customer agencies Shall report changes in contact personnel or location data to the I-Net Operations Center. The table below Site 10 (number), name, address, city, contact, Hub, Demarcation Point, equipment owner, package and cost for each Site covered under this Contract. See Attachment G & Attachment H for details of the service offerings identified on the following page. Site Site Name Hub Name Street/City Site Demarcation Equipment Specify Service Offering Monthly 10 Access Point OWner Cost Contact 2013 City of Federal Way 33325 8th Brian Computer KC I-Net B1 $982 Federal Way Ave. S, . Pearson room Federal Way, WA 98003 161P addresses included in package Additional 28 IP addresses ($66) included $66 Monthly Total $1,048 . I-Net - City of Federal Way .. Pg:)4 .. CONTRACTNO.12FEDERALWAY06 9/26/06 FHSRAC 0-16 . . . Attachment B - Connectivity Change Request Form Please see: Paragraph 7.6 Initiation or Change Requests. Connectivity Change Request Form is on the following page. I-Net - City of Federal Way . Pg. 15 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-17 I-Net Connectivity Change Request Form . Date of Request: Customer Agency: Requestor's Name: Please indicate if you are the Primary or Backup Contact for this Agency: Cl Primary Contact Cl Backup Contact Please provide a brief description of the request: Sites involved in change (please include site name and address, I-Net site number if known): Duration of Change (permanent, or if temporary please state duration dates): . Cl Permanent Cl Temporary . Duration (for temporary changes): Note: All change requests must be submitted by either the Customer Agency's Primary or Backup Contact and will be implemented per the terms of their I-Net Contract. . I-Net - City of Federal Way Pg.16 CONTRACT NO. 12FEDERALWAY06 9/26706 FHSRAC D-18 . . . Attachment C - Appropriate Use Policy IMPORTANT: The Countv's aareements with Comcast Corooration orohibits the County from buildina or runnina a cable television network or anv commercial for-orofit endeavor over the fiber ootic cable. The restrictions in the franchises flow down and aoolv to the Customer. The County has formulated this Acceptable Use Policy (Policy) for the purposes of furthering the responsible use of the I-Net and to enabling Users to receive reliable, high quality services. In General. I-Net must be used solely for lawful and intended purposes. No one Shall Use or aid anyone else in Using it to transmit, distribute or store material: (1) in violation of any applicable law or regulation, including export or encryption laws or regulations, or this Policy; or (2) that may expose the County to criminal or civil liability. Customers and Users are further prohibited from assisting any other person in violating any part of this Policy. Any Customer or User the County determines has violated any element of this Policy may be subject to a temporary or permanent suspension of service, including, if the County deems it necessary, immediate suspension or termination of such Customer's or User's service without notice. The County may temporarily suspend the Customer or User without notice if the County deems such action is required for the County to comply with its franchise, lease or applicable laws. The County may take such further action as it deems appropriate under the circumstances to eliminate or preclude repeat violations. The Customer will protect, defend and indem nify the County from any liability whatsoever arising out of any violation of the Appropriate Use of the I-Net and the County Shall not be liable for any damages of any nature suffered by any Customer, User, or any third party. Responsibility for Content. The County takes no responsibility for any material created or accessible on or throUgh the I-Net. No User or customer should hold an expectation of privacy with respect to any matter transmitted over or by the I-Net. By entering into this Contract with King County, Customer acknowledges and accepts the absence of privacy in transmitting or using the I-Net. The County may monitor the 1- Net traffic for maintenance or repair or to determine usage of the I-Net. The County does not plan to exercise any editorial control over material transmitted over or by the I-Net, but reserves the right to do so consistent with applicable laws. If the County becomes aware that any material may violate this Policy, the County reserves the right to block access to such material and to suspend or terminate any User or Customer creating, storing or disseminating such material. The County further reserves the right to cooperate with cable system representatives, legal authorities and third parties in the investigation of alleged wrongdoing, including disclosing the identity of any User or Customer. Impermissible Content. Customers af.ld Users Shall not Use I-Net to transmit or distribute material not permitted under the County's franchise Contracts, permits, or other Contracts with or grants to cable television or communications companies. Customers and Users Shall not Use I-Net to transmit or distribute unlawful material or information containing fraudulent material, or to make any offer containing. unlawful, false, deceptive, or misleading statements, claims, or representations. In addition, Customers and Users are prohibited from submitting any unlawful, false or inaccurate information regarding I-Net's use to the County or any other Person. I-Net- City of Federal Way P.,g, IJ CCONfRACTNO.12FEDERALWAY06 9126/Ub FHSRA . . D-19 Customers and Users Shall not Use I-Net to transmit, distribute or store material that is unlawful, including but not limited to material that is indecent, obscene, pornographic defamatory, libelous, or not Constitutionally protected. The Parties agree that law enforcement may intentionally receive and store information or materials that may be indecent, obscene, pornographic, defamatory or libelous. Such use by law enforcement, as part of its law enforcement activities Shall not be considered a violation of this Appropriate Use Policy. Customers and Users Shall not use material in any unlawful manner that would infringe, violate, dilute or misappropriate any Person's protection under privacy, publicity, or other personal rights or intellectual property rights, including but not limited to, copyrights and laws protecting patents, trademarks, trade secrets or other proprietary information. The use of a domain name in connection with any of the I-Net services Shall not violate the trad~mark, service mark, or similar rights of any third party. Customers and Users Shall not Use I-Net to transmit, distribute or store material that contains a virus, worm. Trojan horse, or other component harmful to the I-Net. to any other network or equipment, or to other Customers or Users. . Third Party Rules; Usenet. Customers and Users may have access through I-Net to search engines, subscription Web services, chat areas, bulletin boards, Web pages, USENET, or other services that promulgate rules, guidelines or Contracts to govern their use. Users must adhere to any such rules. guidelines, or Contracts. Users who post messages to Usenet news groups are responsible for becoming familiar with any written charter or FAQ governing use of such news groups and complying therewith. System and Network Security. Customers and Users Shall not Use I-Net to violate or attempt to violate the security of any Person or network, including, withOut limitation. (a) accessing data not intended for such Customer or User or logging into a server or account which such Customer or User is not authorized to access, (b) impersonating County personnel, (c) attempting to probe. scan or test the vulnerability of a system or network or to breach security or authentication measures without proper authorization, (d) attempting to interfere with, disrupt or disable service to any User, host or network. including, without limitation, via means of overloading, "flooding", "mailbombing", "denial of service" attacks or "crashing", (e) forging any TCPIIP packet header or any part of the header . information in any e-mail or news group posting, (f) taking any action in order to obtain services to which such User is not entitled, or (g) attempting to utilize another Customer's or User's account name or persona without that Person's authorization. Customers and Users are also prohibited from attempting any action designed to circumvent or alter any method of measuring or billing for I-Net services. Security violations may result in civil or criminal liability. The County will investigate occurrences which may include such violations and may involve, and cooperate with, law enforcement authorities in prosecuting Customers and Users who are involved in such violations. . Modification. The County reserves the right to modify this Acceptable Use Policy in its discretion at any time. Such modifications will be effective when the Customer receives notice from the County. . I-Net - City of Federal Way P.8,18 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-20 . Attachment D - Definitions ASP or Application Service Provider A business that allows another organization to use, lease, or license a Web-based service or application which is hosted and/or managed by the business at an outside facility rather than at the organization's facility. ATM Asynchronous Transfer Mode: A very high-speed transmission technology. ATM is a high bandwidth, low-delay Connection-oriented packeHike switching and multiplexing technique. Usable capacity is segmented into-53-byte fixed-size cells, consisting of header and information fields, allocated to services on demand. AUP Acceptable Use Policy: The rules for running on the network. Broadband A WAN term. A transmission facility providing bandwidth greater than 45 Mbps (T3). Broadband systems generally are fiber optic in nature. Bandwidth Only Product Bandwidth Only Product provides a Transparent LAN Service (TLS), or Asynchronous Transfer Mode (A TM) technology. Maintenance can be included at an additional monthly fee based on the number of Customer sites, and the hours of service required by the Customer. . Bandwidth Only Service Bandwidth Only Service provides a Transparent LAN Service (TLS), or Asynchronous Transfer Mode (ATM) technology. This bundled offering requires a minimum bandwidth purchase of 15 Mbs and allows Customers to add the Dark Fiber Access option plus maintenance for a monthly fee based upon the number of Customer sites and the type of service the Customer requires. Call A Call is an association between two or more Users or between a User and a network entity that is established by the use of network capabilities. This association may have zero or more Connections. Circuit A point-ta-point (Site-ta-Site) ATM link with defined operational characteristics. It may include various virtual Circuit types including T-1, TLS, or PVC. CLR or Cell Loss Ratio A negotiated QoS parameter wherein acceptable values are network specific. The objective is to minimize CLR provided the end-system adapts the traffic to the changing ATM layer transfer characteristics. The Cell Loss Ratio is defined for a Connection as: Lost CellsfTotal Transmitted Cells. The CLR parameter is the value of CLR that the network agrees to offer as an objective over the lifetime of the Connection. It is expressed as an order of magnitude, having a range of 10-1 to 10-15 and unspecified. . Connection An A TM Connection consists of concatenation of A TM Layer links in order to provide an end-to- end information transfer capability to access points. In switched virtual Connection (SVC) I-Net - City of Federal Way Pg.19 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-21 environments the LAN Emulation Management entities set up Connections between each other using UNI signaling. . Connectionless Refers to ability of existing LANs to send data without previously establishing Connections. CTD Cell Transfer Delay: This is defined as the elapsed time between a cell exit event at the measurement point 1 (e.g., at the source UNI) and the corresponding cell entry event at measurement point 2 (e.g., the destination UNI) for a particular Connection. The cell transfer delay. between two measurement points is the sum of the total inter-ATM node transmission delay and the total ATM node.processing delay. Customer or Customer Agency A municipality, school district, college or other gov.emmental or non-profit agency that is a participant in the King County Institutional Network. See Attachment A-Site locations covered by this Contract and Site Access Contact for each Site for the specific Site locations included in this Contract. Dark Fiber Access In some cases, Customer may be offered Dark Fiber Access for Sites that connect to a single Hub. Only Customers with at least one Basic service Site (service under paragraphs 1 a or 1 b or at least a minimum bandwidth purchased of 15 Mbs (service under paragraphs 2.a or 2.b of Attachment G) through a Com east Hub will be eligible to acquire a right to access Dark Fiber through that Hub. A design will be developed for each Hub and the Dark Fiber access requested. Both the Customer and County Shall approve this design in writing and it must be included on ATTACHMENT A-SITE LOCATIONS COVERED BY THIS CONTRACT, AND SITE ACCESS CONTACT FOR EACH SITE before the County begins any work to provide Dark Fiber Access. Day Calendar Day unless otherwise specified. . Demarcation Point The point of interconnection between the County's I-Net fibers or Hardware and the Customer's. fibers or Hardware. DNS or Domain Name Services Services which convert domain names into IP addresses. DS-o Digital Signal, Level 0: The 64 kbps rate that is the basic building block for both the North American and European digital hierarchies; a worldwide standard. DS-1 Digital Signal, Level 1 : The North American Digital Hierarchy signaling standard for transmission at 1.544 Mbps. This standard supports 24 simultaneous DS-o signals. The term is often used interchangeably with T1 carrier although DS-1 signals may be exchanged over other transmission systems. External Agency An organization or ASP that is not a member of the Institutional Network, but that an I-Net Customer has requested Connection to via the I-Net NAP. . Fee Basis . I-Net- City of Federal Way Pg.)O CONTRACT NO. 12FEDERALWAY06 9/26/U6FHSRAC . 0-22 . . . A service is provided on a Fee Basis if there is a charge, whether in money, in-kind service, or otherwise, to those using the service or application. Customers using I-Net transport to charge other agencies will be charged a fee. Handoff Point The point in the Site where the ownership or control of the fibers or Equipment changes from the Site owner or Customer to the I-Net. Hardware The actual physical computing machinery, including the Firmware which is cornbinatl9n Hardware/Software that is "burned into" a Programmable Read Only Memory chip or chips as opposed to Software. An Integrated Access Device is an example of Hardware. Hub A switching location on Comcasfs primary ring or one of its secondary rings. I-Net The King County Institutional Network, a fiber optic based transport network shared by municipal, county, school, library and other governmental and non-profit agencies in for the purpose of supporting voice, video and data communication among the participants. Integrated Access Device or lAD A physical device which is capable of forwarding packets between legacy interworking interfaces (e.g., Ethernet, Token Ring, T-1, etc.) and ATM interfaces based on data-link and network layer information but which does not participate in the running of any network layer routing protocol. An Integrated Access Device obtains forwarding descriptions using the route distribution protocol. IP Internet Protocol: Part of the TCPIIP family of protocols describing Software that tracks the Internet address of nodes, routes outgoing messages, and recognizes incoming messages. ISP Internet Service Provider. ITS or Information and Telecommunications Services A division of the Department of Information and Administrative Services within King County government. King County . King County, Washington. A political subdivision of the State of Washington. LAN Local Area Network: A network designed to move data between stations within a campus. MAN Metropolitan Area Network: A network designed to carry data over an area larger than a campus such as an entire City and its outlying area. Mbps Million bits per second. MMF Multimode Fiber optic Cable: Fiber optic cable in which the signal or light propagates in multiple modes or paths. Since these paths may have varying lengths, a transmitted pulse of light may be received at different times and smeared to the point that pulses may interfere with surrounding I-Net - City of Federal Way Pg.21 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-23 pulses. This may cause the signal to be difficult or impossible to receive. This pulse dispersion sometimes limits the distance over which a MMF link can operate. . Month The period commencing on the first calendar Day of a calendar Month and ending on and including the last Day of that calendar Month. Multicasting The transmit operation of a single PDU by a source interface where the PDU reaches a group of one or more destinations. Multipoint-to-Multipoint Connection A Multipoint-to-Multipoint Connection is a collection of associated ATM VC or VP links, and their associated nodes, with the following properties: All Nodes in the Connection, called endpoil)ts, serve as a Root Node in a Point-ta-Multipoint Connection to all of the (N-1) remaining endpoints. Each of the endpoints on the Connection can send information directly to any other endpoint, but the receiving endpoint cannot distinguish which of the endpoints is sending information without additional (e.g., higher layer) information. NAP Network Access Point. The County's NAP is in the Westin Building in Downtown Seattle. NMS or Network Management System A system of Hardware and Software that implements functions at the Network Management Layer or Element Management Layer functions and is used to monitor, control and manage the County's INET Network. A NMS may manage one or more other Network Management Systems. NOC or Network Operations Center The administrative group within King County charged with the Day-to-Day operation of the I-Net. . OSI Open Systems Interconnect. A network model developed by the International Standards Organization. PBX Private Branch eXchange: PBX is the term given to a device which provides private local voice switching and voice-related services within the private network. A PBX could have an ATM API to utilize ATM services, for example Circuit Emulation Service. Pilot Phase A period of I-Net installation and Testing before the I-Net moves to full operations. Customers are not required to pay for services during this period but still must pay other charges, if any. The Pilot Phase begins Q1 2001 and ends Q2 2001. Point-to-Point Connection A Connection with only two endpoints. PRI Primary Rate Interface: An ISDN standard for provisioning of 1.544 Mbitls (DS1 - North America, Japan, et al) or 2.048 Mbitls (E1 - Europe) ISDN services. DS1 is 23 "B" channels of 64 kbitls each and one signaling "0" channel of 64 kbitlsl E1 is 30 "B" channels of 64 kbitls each and one signaling "0" channel of 64 kbitls. Provider . I-Net - City of Federal Way -Pg. .22 CONTRACf NO. 12FEDERALWAY06 9/26/06 FHSRAC .- 0-24 . . . King County Institutional Network (I-Net), as managed and operated by King County Information and Telecommunications Services I-Net Operations Section. PVC or Permanent Virtual Circuit A link with a static route defined in advance, usually by manual setup. QoS Quality of Service: Quality of Service is defined on an end-to-end basis in terms of the following attributes of the end-to-end ATM Connection: Cell Loss Ratio Cell Transfer Delay Cell Delay Variation Rate Card The list of rates and charges for the provision of I-Net services. Router A physical device that is capable of forwarding packets based on network layer information and that also participates in running one or more network layer routing protocols. Shall or Will Whenever used to stipulate anything, Shall or Will means that the action or inaction is mandatory by either the Customer or the County, as applicable, and means that the Customer or the County, as applicable, has thereby entered into a covenant with the other Party to do or perform the same. Site A single building or location. .Each Site is counted as a. unit for purposes of the Customer's Use Charge. SM or Single Mode Fiber Fiber optic cable in which the signal or light propagates in a Single Mode or path. Since all light follows the same path or travels the same distance, a transmitted pulse is not dispersed and does not interfere with adjacent pulses. SM fibers can support longer distances and are limited mainly by the amount of attenuation. Refer to MMF. Software All or any portion of the binary computer programs and enhancements thereto, including source code, localized versions of the binary computer programs and enhancements thereto, including source code and documentation residing on County-owned Hardware. Software is the list of instructions to operate the Hardware. SVC Switched Virtual Circuit: A Connection established via signaling. The User defines the endpoints when the Call is initiated. T-1 A dedicated phone Connection supporting data rates of 1.544Mbits per second. AT -1 line actually consists of 24 individual or DSO's, each of which supports 64Kbits per second. Each 64Kbitlsecond channel can be configured to carry voice or data traffic. Most telephone companies allow you to buy just some of these individual channels, known as fractional T-1 access. T-1lines are sometimes referred to as DS1lines. Testing The process of ensuring the fiber, in the case of Dark Fiber Access, and the equipment and fiber. in the case of any other service, provides the services described in this Contract. I-Net - City ofFederal Way Pg.23 . CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC . 0-25 TLS or Transparent LAN Service A service providing for the interconnection of LANs over I-Net in native mode. UNI User-Network Interface: Specifications for the procedures and protocols between User equipment and either an ATM or Frame Relay network. The UNI is the. physical, electrical and functional Demarcation Point between the User and the public network service Provider. Use Charge The amount the Customer owes for receipt of I-Net services. A. Use Charge may include both Monthly and non-Monthly costs. User An employee, client,. or other person accessing the network or using I-Net services at a facility controlled by ,a Customer. WAN Wide Area Network: This is a network which spans a large geographic area relative to office and campus environment of LAN (Local Area Network). WAN is characterized by having much greater transfer delays due to laws of physics. I-Net - City of Federal Way Pg, ~4 . CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-26 . . . . Attachment E - Key Persons . . The Primary Contact and the Backup Contact listed below Shall have authority, on behalf of the Customer to request and approve all network Connections to other I-Net agencies or external agencies and to add, delete or modify services and Sites, including both cost and no-cost changes. The Backup Contact is granted complete authority in the absence of the Primary Contact All change requests must come from and be signed by either the Primary Contactor the Backup Conta.ct listed below, and no changes can be made to the Customer's Circuit configuration without a prior written request approval. The Customer Shall provide updated written information to the County within five (5) business days should this contact change. The Technical Contact will be the lead on all technical and troubleshooting issues regarding I-Net transport services. The Customer Shall provide updated information to the County within five (5) business days.should this contact change. The Site Access Contact will provide physical access to the I-Net equipment at an individual. Site. These contacts are listed in Attachment A-Site locations covered by this Contract and Site Access Contact for each Site. The Customer Shall provide updated information to the County within five (5) business days should this contact information chanae. COUNTY CITY OF FEDERAL WAY Sales & Marketing Manager Primary Contact Name: Walt Yeager Mehdi Sadri, Information Systems Manager 700 Fifth Avenue, Suite.2300 P.O. Box 9718 Seattle, WA 98104 33325 8th Ave. South Phone: (206) 263-4814 Federal Way, WA 98063 E-mail: wallveaaertmmetrokc.aov Phone: (253) 661-4098 E-mail: Mehdi.Sadri(jj)ci.federal-wav.wa.us Technical Contact: Back up Contact Name: Incidences & Problem Management Brian Pearson, IS Supervisor Network Operations Center Supervisor P.O. Box 9718 700 Fifth Avenue, Suite 2300 33325 8th Ave. South Seattle, WA 98104 Federal Way, WA 98063 Phone: (206) 263-4599 Phone: (253) 661-4098 E-mail: inetoDerationstmmetrokc.Qov E-mail: Brian.Pearsontmci.federal-wav.wa.us Technical Contact: Technical Contact Name: Provisioning & Consulting Brian Pearson, IS Supervisor Network Engineering Supervisor P.O. Box 9718 700 Fifth Avenue, Suite 2300 33325 8th Ave. South Seattle, WA 98104 Federal Way, WA 98063 Phone: (206) 263-4599 Phone: (253) 661-4098 E-mail: SOCtmmetrokc.aov E-mail: Brian. Pearsontmci. federal-wav. wa. us Invoicing/Payments: Helen Harris Site Access Contact Name: Title: ITS Finance Manager Brian Pearson, IS Supervisor 700 Fifth Avenue, Suite 2300 P.O. Box 9718 Seattle, WA 98104 33325 8th Ave. South (206) 296-1323 Federal Way, WA 98063 E-mail: Helen.harristmmetrokc.aov Phone: (253)661-4098 E-mail: Brian.Pearsontalci. federaI-wav.wa.us I-Net - City of Federal Way Pg.25 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-27 Attachment F - Termination . 1. This Contract may be terminated by either Party without cause, in whole or in part, upon providing the other Party one hundred eighty (180) Days advance written notice of the termination. If the Contract is terminated pursuant to this paragraph 1: (1) the Customer will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination; and (2) the County Shall be released from any obligation tQ provide further services pursuant to the Contract. 2. Either Party may terminate this Contract, in whole or in part, upon thirty (30) Days advance written notice in the event: (1) a corrective action plan has not been accepted by the non-breaching Party within thirty (30) Days; (2) the other Party materially breaches any duty, obligation, or services required pursuant to this Contract which can not be cured; (3) the duties, obligations, or services required herein become impossible, illegal, or not feasible or (4) the Parties have agreed to a corrective action plan and the breaching Party has not commanded or completed corrective action as specified in the plan. If the termination results from act.s or omissions of the Customer, including but not limited to, damage to fiber optic lines or to County-owned equipment, or the failure to pay amounts due, the Customer Shall return to the County immediately any County-owned equipment and pay all amounts due to the County, including replacement, e.g. costs for fiber and equipment damaged as a result of the breach. . 3. If expected or actual Customer or County funding is withdrawn, reduced or limited in any way prior to the termination date set forth above or in any amendment hereto, the Party without funding may, upon written notice to the other Party, terminate this Contract, in whole or in part, as of the time funding will not be available. Either Party Shall provide the other Party at least ninety (90) days notice of termination for non-appropriation. If the Contract is terminated pursuant to this Section, paragraph 3: (1) the Customer will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination; and (2) the County Shall be released from any obligation to provide further services pursuant to the Contract. County funding under this Contract beyond the current appropriation year is conditional upon appropriation by the County Council of sufficient funds to support the activities described in this Contract. Should such an appropriation not be approved, this Contract will terminate at the close of the current appropriation year which ends on December 31st. 4. For the Bandwidth Only Service offering, if Customer no longer meets the bandwidth only requirements, either directly with King County or through Customer's agreement with K-20 all Dark Fiber Access for said hub shall also termi.nate. 5. Nothing herein Shall limit, waive, or extinguish any right or remedy provided by this Contract or law that either Party may have in the event that the obligations, terms and conditions set forth in this Contract are breached by the other Party. . I-Net - City of Federal Way Pg.26 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0.28 . Attachment G - Service Offerings List The following abbreviations have been assigned to the service offerings to represent the offerings below: SERVICE OFFERING ABBREVIATIONS See Attachment G & Attachment H for descriptions of the service offerings below: Dark Fiber Access Basic I-Net Option 2 Basic I-Net Option 1 =D =B2 =B1 Bandwidth Only Service (King County) Bandwidth Only Service (K-20) Dark Fiber Access =BOSKC =aOSK-20-D 1. Basic I-Net Service Basic I-Net Service at a Site includes the following: . Initial configuration and installation of County equipment and service, including customizatlon of Circuits. All County-installed equipment whether at a Customer's Site or not, remains the sole property of the County. . . One (1) I-Net Basic Service package; Customer may select either Option 1 or Option 2 as described in Section 18. Services to be provided by I-Net. Attachment A - Site locations covered by this Contract and Site Access Contact for each Site lists Sites covered in this Contract. . . One (1) change or reconfigure per service (e.g., T-1, TLS) per year at no cost. See Section 7.7 No Cost Changes for further details. . 7 x 24 support. The Customer will be able to call the I-Net NOC for technical support or to initiate a trouble ticket at any hour of the day or night. County engineers will work with the Customer's Technical Contact to design the Circuits and provisioning for the Customer's Sites. Typically the device installed at a Site will be an Integrated Access Device providing a 10/100 Mbps Ethernet Connection; T-1 interfaces will be available on the same Integrated Access Device. All installed Equipment remains the sole property of the County. In some cases a Customer will prefer to connect to the I-Net using its own A TM-aware Hardware. These exceptions will be factored into the Customer's Circuit topology design. Such devices will be owned and supported by the Customer Agency, not I-Net Operations. Customers will initially have to purchase and install an ATM OC-3 Single Mode intermediate reach interface in its equipment (e.g., PBX, Router) if not already available. 1.a Basic Service Option 1 ("B1") The following table describes Basic Service Option 1 available from I-Net. SERVICE INCLUDED IN SERVICE BANDWIDTH BURST USAGE NAME BASIC DESCRIPTION COMMITTED (Mbps) SERVICE (Mbps) TLS 2 Circuit ends Bridged Ethernet 6 20 Between any two I-Net . Circuits Sites within a single Customer Aaencv I-Net-Cil)' of Federal Way Pg.27 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-29 T1 Circuits 2 Circuit ends DS1 point-to- 1.5 N/A Initially may be used to point, or point-to- replace existing T 1 multi-point voice (or data) lines (structured) between I-Net Sites. An example would be tying central PBX systems to key systems at remote Sites. I NAP 1 Connection IP Network 1.5 8 per participant; Access Point; for 1 more per interchange each among I-Net additional 5 1- Customers and Net Sites. between I-Net and Dark fiber is ASPIISP, etc. not included in Counts as a this count. Circuit end. Basic Internet 1 Connection Data, DNS, no Service plus backup POP3 service (via INAP Connections in previous Section) per Customer Agency . . l.b. Basic Service Option 2 ("B2") The following table describes Basic Service Option 2 available from I-Net. SERVICE INCLUDED IN SERVICE BANDWIDTHCO BURST USAGE NAME BASIC DESCRIPTION MMITTED (Mbps) SERVICE (Mbps) ATM UNI Alternate ATM OC3 delivered on 6 20 At a central Hub for Basic SM Fiber may be used in larger I-Net place of the basic , participating agencies TLS12xT1 Package. 1- - as the Connection Net will support point between '-Net bandwidth and Circuits and the internal data equivalent to the Basic (and voice) networks. package on this interface. The A TM equipment must provide an OC3 Single Mode intermediate reach fiber interface, and must support the A TM UNI standard. . INAP 1 Connection IP Network Access 1.5 8 per participant; Point; for interchange 1 more Per among I-Net Customers . I-Net - City of Federal Way Pg.28 CONTRACT NO.. 12FEDERALWAY06 9/26/06 FHSRAC D~30 . each and between I-Net and additional 5 1- AS PIIS P , etc. Counts as Net Sites. a Circuit end. Dark fiber is not included in this count. Basic 1 Connection Data, DNS Internet plus backup Service (via INAP Connections in previous Section) per Customer Agencv 2. Bandwidth Only Service 2.a Bandwidth Only Service - King County ("BOSKC") Bandwidth Only Service at a Site includes the following: . Transparent LAN Service (TLS) OR Asynchronous Transfer Mode (A TM) technology . Dark Fiber Access, if applicable . . Initial configuration and installation of County equipment and service, including customization of Circuits. All Countv-installed eauioment whether at a Customer's Site or not, remains the sole property of the County. . The Customer will be able to call the I-Net NOC for technical support or to initiate a trouble ticket at any hour of the day or night if additional maintenance is purchased. . County engineers will work with the Customer's Technical Contact to design the Circuits and provisioning for the Customer's Sites. All installed Equipment remains the sole property of the County The following table describes the Bandwidth Only Service offering available from I-Net when the minimum bandwidth purchase of 15 Mbs is contracted directly with King County. King County provides and invoices for the Bandwidth Only Service and Dark Fiber Access, if applicable, under this offering. SERVICE INCLUDED IN SERVICE BANDWIDTH BURST USAGE NAME SERVICE DESCRIPTION COMMITTED (Mbps) (Mbps) Minimum of15 Mb s TLS or ATM Bridged Ethernet 15 mbps N/A N/A Circuits . 2.b Bandwidth Only Service with State of Washington Department of Information Services ("K-20") I-Net - City of Federal Way Pg.29 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC D-31 Purchase of Bandwidth Only Service for a Site directly from K-20. This service includes the following: . · . Transparent LAN Service (TLS) OR Asynchronous Transfer Mode (A TM) technology · Authorizes the Customer to enter into an Agreement with King County for Dark Fiber Access if applicable. Dark Fiber Access under Bandwidth Only Service K-20 shall be referred to as BOSK-20-D. · Initial configuration and installation of County equipment and service, including customization of Circuits. All County-installed equipment whether at a Customer's Site or not, remains the sole property of the County. · The Customer will be able to call the I-Net NOC for technical support or to initiate a trouble ticket at any hour of the day or night if additional maintenance is purchased. · County engineers will work with the Customer's Technical Contact to design the Circuits and provisioning for the Customer's Sites. All installed Equipment remains the sole property of the County The following table describes the Bandwidth Only ServIce K-20 offering available from I-Net when the minimum bandwidth purchase of 15 Mbs is contracted with State of Washington Department of Information Services as part of K-20. King County provides and invoices the Customer directly for the Dark Fiber Access under this offering. K-20 must provide written notification specifying that Customer has met the minimum bandwidth purchase of 15 Mbs through K-20. . . I-Net - City of Federal Way Pg.}O CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-32 . SERVICE INCLUDED IN SERVICE BANDWIDTH BURST USAGE , NAME BASIC DESCRIPTION COMMITTED (Mbps) SERVICE (Mbps) Minimum of 15 Mbs Bandwidth TLS or ATM Bridged Ethernet 15 Mbps N/A N/A Only Service Circuits K-20 . . 3. Dark Fiber Access Dark Fiber Access: In some cases, Customer may be offered Dark Fiber Access for Sites that connect to a single Hub. Only Customers with at least one Basic service Site (service under paragraphs 1 a or 1 b or at least a minimum bandwidth purchased of 15 Mbs (service under paragraphs 2.a or 2.b of Attachment G) through a Comcast Hub will be eligible to acquire a right to access Dark Fiber through that Hub. A design will be developed for each Hub and the Dark Fiber access requested. Both the Customer and County Shall approve this design in writing and it must be included on ATTACHMENT A-SITE LOCATIONS COVERED BY THIS CONTRACT, AND SITE ACCESS CONTACT FOR EACH SITE before the County begins any work to provide Dark Fiber I-Net - City of Federal Way Pg.31 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-33 Attachment H - Service levels . In cases where the Customer prefers to connect to the I-Net using its own ATM or aware hardware, this Service Level Attachment H is not applicable. 1. Network Latency The end-to-end network latency will not be greater than 3 milliseconds. 2. System Availability Customer Circuits will be up and operating satisfactorily at least 99.9%, as measured over each billing period, not including in this calculation scheduled maintenance time. 3. Maintenance Window Scheduled maintenance is maintenance means upgrades and non-emergency repairs that are not the result of an emergency. Scheduled maintenance procedures may be performed on Sunday mornings between 6:00a.m.and 9:00a.m. Notice will be given to Customer of planned network outages when such an outage will affect Customer. An I-Net Outage Notification list, comprised of Customers designated Technical Contact, will be m"aintainedfor this purpose. The County will notify Customer of scheduled outages at least seventy-two (72) hours in advance. The County will endeavor to notify Customer of emergency outages as soon as possible. 4. Reliability The I-Net network core is a redundant, self-healing network. Recovery due to a network break in the primary ring should be not greater than three (3) seconds under worst case conditions, with detection and rerouting typically occurring in approximately one (1) second. . 5. Problem Reporting and Escalation Procedure · End Users will initially report problems to their agency's Information Technology (IT) organizations per their existing internal policies. · The Customer's IT personnel Shall troubleshoot the problem to eliminate application, User platform or other potential problem sources within its internal network. · If Customer then believes it is an I-Net Circuit problem, the Customer's designated Technical Contact(s) Shall contact the I-Net Network Operations Center. · A work order (trouble ticket) will be created based on the trouble call, and the I-Net troubleshooting process and time clock will begin. · I-Net Operations will provide a Problem Reporting and Escalation Procedure to the Customer, and provide the Customer with progress and status information on trouble calls. The Customer should receive an initial callback regarding the status of the problem within thirty (30) minutes of the initial trouble report. 6. Problem Escalation · I-Net Operations will attempt to resolve most problems within 2 hours of the problem report initially being logged and a trouble ticket being generated. The NOC will notify the Customer regarding the status of the reported problem, and the estimated time to repair completion. . I-Net - City of Federal Way P.&}2 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-34 . . . . If, after 2 additional hours, the problem has not been resolved (within the parameters of the support window and problem severity), 'the Customer may contact the I-Net Operations Manager to escalate the problem priority. At this point, the Operations Manager will assess the situation, escalate the trouble ticket's priority as necessary, and provide a best estimate of time to repair completion. 7. Additional Service Charge If an I-Net technician is required to visit a Site to repair or troubleshoot a problem, Customer may be charged for this service. There will be no charge if the problem necessitating the visit is due to a failure with the County's equipment or network that was not the result of Customer activity, or is caused by the County. In all other situations, Customer will be charged for the visit. The charge for this service will be $150 per hour, including travel time, with a minimum 2-hour charge. This charge will be added to the Monthly invoice. 8. New Service · For Sites already receiving I-Net service, the County will add new services requiring only a Software change within ten (10) Days from the receipt of a written request for the additional service from the Customer and I-Net engineering approval of the change. Services requiring Hardware changes will be scheduled with the Customer. · For locations not receiving I-Net service, the County's ability to provide requested service will be dependent upon the availability of existing fiber provisioning to the Site and of the required network equipment. It will also depend on design integration with the Customer's other existing Sites on the I-Net. This design will require the participation of both Parties. The. County will add service to a new Site where minimal facilities engineering and provisioning tasks are required within sixty (60) Days from receipt of a written request for the service from the Customer's Primary Contact. When more than minimal facilities engineering and provisioning tasks are required, the installation of service will be scheduled with the Customer. · After execution of this Contract by both Parties, the Customer must pay the full costs. of new fiber design and construction required for the possible addition of a Site. Any Sites added after March 1, 2001 - and which have not already been designated as a build - will be required to pay fees to help defray the cost of equipment for the Site, as well as paying the full costs of the new fiber design and construction required for the possible addition of the Site. 9. Circuit Changes All requests for Circuit additions or changes Shall be in writing from the Customer. A Connectivity Change Request Form is provided in Attachment B - Connectivity Change Request. Form, and will be available on-line at the I-Net Web Site as well. The Change Request will be evaluated to assess engineering issues, and to determine whether the change is a no-cost change or is an additional cost item under this Contract. If it is an additional cost item, it must be approved in writing by the Customer and the cost will be added to the invoiced bill. The County will . provision new ATM Circuits within ten (10) Days of receipt of a signed change request order and 1- Net engineering approval of the change. See also Section 7.5 Circuits: Types and Approvals. I-Net - City of Federal Way P&?3 CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-35 Attachment I - IP Address Space . IMPORTANT: IP ADDRESS SPACE IS OWNED BY THE COUNTY AND REMAINS THE PROPERTY OF KING COUNTY. THE CUSTOMER HAS THE USE OF THIS ADDRESS SPACE ONLY WHILE THIS CONTRACT IS IN PLACE. . . I-Net - City of Federal Way Pg.34 . SDACONTRACT NO. 12FEDERALWAY06 9/26/06 FH ~C 0-36 . Attachment J - Evidence of Insurance Coverage Attachment J - Evidence of Insurance Coverage . . I-Net - City of Federal Way Pg.35 . CONTRACT NO. 12FEDERALWAY06 9/26/06 FHSRAC 0-37 Rate increase - Year 1.2.3 . Year 1 (111.80/0) Basic Service- $750 -- increase $89 total monthly $839 Dark Fiber-$300 to $336 IP Der 16-$56 Year 2 (113.8%) $839 -- increase $116 total monthly $955 $336 to $383 $64 . Year 3 (102.8%) . $955 -- increase $27 total monthly $982 $383 to $394 $66 . 9/26/06 FHSRAC 0-38 . ~O~CIL MEETIN~ DATE~dohCl 3, 2006 t2d- /7 - D~ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: 5-c SUBJECT: Proposed Ordinance to Provide for the Removal of Junk Vehicles on Public Rigltts of Way and Private Property. POLICY QUESTION: Should the Federal Way City Code, Chapter 15, Article V, be amended to add anew provision to provide for the removal of junk vehicles on public rights of way or private property? COMMITTEE: PARKS, RECREATION AND PuBLIC SAFETY eTEGORY: ~ Consent o City Council Business MEETING DATE: 9/11/06 IZI Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Patricia A. Richardson, City Attorney DEPT: Law Background: Under the current Federal Way City Code junk vehicles are declared public nuisances. Since 2000, code enforcement officerS have responded to nearly 400 complaints of junk vehicles. Enforcement of junk vehicles on private property has been limited to civil and criminal penalties because the traditional process of abatement is time consuming and costly. . . The proposed ordinance would give enforcement officials the authority to impound such vehicles and vehicle parts after giving the property owner and registered owner notice and an opportunity for a hearing. Attachments: Proposed Ordinance STAFF RECOMMENDATION: Approval of the proposed Ordinance and forward to full Council for first: reading at the October 3, 2006, City Council Meeting. CITY MANAGER APPROVAL: @ COMMIITEE RECOMMENDATION: DIRECTOR APPROVAL: f,H(.. Committee f~ Council PROPOSED COUNCIL MOTION: "J move the proposed Ordinance to second reading and approval at the next regular meeting on October 17, 2006." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL Bll.L # 1ST reading Enactment reading ORDINANCE # RESOLUTION # 414- '0 :?:>. CJ<.R . \)-\ ORDINANCE NO. . AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING ARTICLE V, CHAPTER 15 OF THE FEDERAL WAY CITY CODE TO PROVIDE FOR THE REMOVAL OF JUNK VEmCLES ON PUBLIC RIGHTS OF WAY AND PRIVATE PROPERTY. WHEREAS, maintaining junk vehicles in residential areas is currently unlawful as public nuisances under the Federal Way City Code, subjecting violators to civil or criminal penalties; and WHEREAS, law enforcement officers and code enforcement officers enforce the junk vehicle provisions of the Federal Way City Code as public nuisances and can only remove such vehicles using abatement proceedings which are time consuming and costly; and WHEREAS, there are no efficient provisions regarding the removal or impoundment of junk vehicles on private property; and . WHEREAS, since 2000, code compliance officers have received nearly 400 complaints strictly regarding junk vehicle; and WHEREAS, Council fmds that the public would benefit by the speedy and efficient removal of junk vehicles which are public nuisances; and WHEREAS, RCW 46.55.240 as it exists or is hereafter amended, provides the City Council may enact ordinances establishing efficient, cost effective and more timely procedures for the removal of junk vehicles or parts thereof as public nuisances from public rights of way and private property; and ORD# . PAGE 1 . 1)-2- . . . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. A new section is added to Chapter 15, Article V, Motor Vehicles, ofthe Federal Way City Code to read as follows: 15-141. (l) Junk or lunked vehicles are declared public nuisances under FWCC 22-1 and 22-952. (2) Junk vehicles may be impounded provided the following notice and hearing procedures are fulfilled: (a) At least fifteen days prior to impoundment. notice shall be provided to the property. owner of record. and sent.to the vehicle's last registered owner of record ifthe vehicle's owner's identity can be determined and that person is different from the property owner. The notice shall provide that a hearing mav be requested and that if no hearing is requested. the vehicle will be removed. This notice may be contained in the notice of violation. If the owner or occupier of the property hinders the City from ascertaining the owner of the vehicle. the owner of the property shall be presumed to be the owner of the vehicle; (b) If a request for a hearing is received. a notice giving the time. location. and date of the hearing on the question of abatement and removal of the vehicle or part thereof as a public nuisance shall be mailed. bv regular mail and certified mail. with a five-dav return receipt requested. to the owner of the land as shown on the last equalized assessment roll and to the-last registered and legal owner of record of the vehicle unless the owner cannot be determined. This hearing mav be held in the same manner and at the same time as an appeal of the notice of violation under FWCC 1-19; (c) This section shall not apply to (i) a vehicle or part thereof that is completely enclosed within a building in a lawful manner where it is not visible from the street or other public or private property or (ii) a vehicle or part thereof that is stored or parked in a lawful manner on private property in connection with the business of a licensed dismantler or licensed vehicle dealer and is fenced according to RCW 46.80.130 as it exists or is hereafter amended; (d) The owner of the land on which the vehicle is located may appear in person at the hearing or present a written statement in time for consideration at the hearing. and deny responsibility for the presence ofthe vehicle on the land. with his reasons for the denial. Int is determined at the hearing that the vehicle was placed on the land without the consent of the and owner and that he has not subsequently acquiesced in its presence. then the local agency shall not ORD# , PAGE 2 \)-3 . assess costs of administration or removal of the vehicle against the property upon which the vehicle is located or otherwise attempt to collect the cost from the owner of the property: (e) After notice has been given of the intent of the City to dispose of the vehicle and after a hearing. if requested. has been held. the vehicle or part thereof shall be removed at the request of a law enforcement officer or a code enforcement officer with notice to the Washington state patrol, and the dt'U'artment oflicensing that the vehicle has been wrecked. (3) At least fifteen days after an unaPDealed notice of violation under FWCC 1~17 is issued. or at least fifteen days after the final decision on an appealed notice of violation. any jutik or junked vehicle or part thereof as defined by FWCC 22-1 and/or 22-952 and encompassed bv the notice of violation is subject to summary impoundment at the direction ofa law enforcement officer or code enforcement officer. A law enforcement officer or code enforcement officer may take custody of such vehicle. at his or her discretion. and provide for its promDt removal to a place of safety. An imDoundment under this section shall not be considered an abatement under FWCC 1-21 nor subject to its provisions. (4) A warrant to enter the Droperty and impound anvvehicles shall not be reQuired to impound vehicles that are visible from outside of the Droperty and accessible from normal access routes from the public right of way. including but not limited to those vehicles on or adjacent to driveways and not behind closed gates. . (a) A judge of the Municipal Court of the City of Federal Way. upon a Drover oath or. . affirmation showing compliance with the section and probable cause that a junk or junked vehicle is present on a prooerty. shall have power to issue a warrant directed to a state or local official authorizing the official to enter the proDertv to imDound the vehicle. (b) A warrant shall issue only upon aDplication of a designated officer or emDlovee of a prosecuting or regulatory authority supported bv declaration or affidavit made under oath or u1;>on sworn testimony before the judge and establishing probable cause for the issuance of the warrant and particularly describing the property and the vehicle or vehicles to be impounded. For purposes oHhis section. probable cause exists if there is reasonable cause to believe that a junk or junked vehicle is present UDon the particular proDerty to be entered. (c) If the judge is satisfied that the standard for issuing a warrant has been met the judge shall issue the warrant. The warrant must particularly describe the Droperty and the vehicle or vehicles to be impounded. (d) A warrant issued pursuant to this section must be executed and returned within ten days unless. upon a showing of a need for additional time. the Deriod is extended or renewed bv a judge upon a finding that such extension or renewal is in the public interest. A COpy of the warrant and a receipt for any property seized pursuant to the warrant shall be given to the person whose Droperty is entered. or if the person is not at the property. the coPy shall be left in or on the property that was ORD# ,PAGE 3 D~1 . . . . entered or from which property was taken. The return of the warrant shall be 'Promptly made accompanied by a written inventory of any property taken. (e) A copy of the return shall be attached to the warrant and filed with the clerk ofthe court. (5) Costs of removal may be assessed against the registered owner of the vehicle if the identity of the owner can be determined. unless the owner in the transfer of ownership of the vehicle has complied with RCW 46.12.101 as it exists or is hereafter amended. or the costs may be assessed against the owner of the property on which the vehicle is stored. (6) A registered disposer under contract to the City for the impounding of vehicles shall comply with any administrative regulations on the handling and disposing of vehicles. Section 2. Severability. The provisions ofthis ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. . Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affIrmed. Section 4. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. . PASSED by the City Council of the City of Federal Way this , 2006. day of CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ORD# , PAGE 4 \2)-5 ATTEST: . CITY CLERK., LAURA HATRA WAY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK.: PASSED BY THE CITY COUNCIL: PUBUSRED: EFFECTIVE DATE: ORDINANCE NO. K:\ord\2006\junk impound ordinance 2 Revised . ORD# , PAGE 5 b-to . .: ..... . . . COUNCIL MEETING DATE: Octoberl?, 2006 . . ITEM' #: . .5-d " ~ CiTY OF FEDERl\L.WAY C~rY <;_OlJN~IL AGENDA' BILL.. . . .., . ., '. . su~cT: S336th .Street:'at ~It Way" South Inte"'~~cUoji"i..rtprovel1l:ents Projee!'~ Final A.~ceptance :'. . . POLICY QUES1ION: Should the Council acee,pt the S336th Street at 1st Way South In~ersection Improvements Project constructed by: Vetch .Constructio~ LLCaS co~plete? CQMMITTEE: LaniU~elTranspoI1ation MEETINciDATE: October 2, 2006 . .<;:A~GOllY} . . . ',,~. ton~eilt ..' d ':o~din~ce .0" qty Copitcll)Jus~ess. . : D. )tesdltition.... STAFF RE'pdRT By: Marwan Salloum, P .E., Street Systems Manager DEPT: Public Works . . .A.tta.~~Dients: LUTGhlemo datedOcti>ber 2~?0<>:6.. .Op6otts.Coilsidered:, ". . .'. .1.- A~thorize .filial acceptance of the S336th Street at 1st Way south' Inte~tiOn Improvements. Project 'constructed by Vetch Constructi~n LLC,.in the amount of$21.S,430.38 as complete. . 2. Do not authorize final acceptance of the completed S336th Street at 1st Way South Intersection .Improvements Project col)Struct~ by Vetch Construction LLC ~ co~ple.te and provide direction ...... -..',,'tQstaf(','.. ........, . ", :.... . ...:',. ...... ", ,,- '. $T~~'~~oMMt~AfioNi.S.taireco~nds ~ti~il1'", .... . . , ',:.:. ::... .. .'..' . .'. ..' . . Cmi'MANAqERAPPR:()VAL:. Dmtcr.oRApPROVAL: . :.' 0Jy(. . . . ,..... .-. Committce..~ ~1.1 . []. . :~1i{8e8rIng" 0: .:. : ..Oth.er .'. " , . C~~I:rrEERECOMMENDATION: Place.option 1 on the October 17, 2006 C~unci1 COIl$ent Agenda for approval. . .. . '. . . t}1~~~ . "Eric FilisOn;Meinber . . PRO OS . . C UN.CIL MOTION: "I inov~' app~ovai- of final acceptance of ih~. S136ih' Street at it Way sOUth Inter. tion Improvements Project constructed by Vetch ConstructionLLC, in the amount 01$215,430.38 as complete. " .' (liELD.W'l'O BE Cf!MP~ED BY ClTY'~LERKS OFFICE) '. . . .- .' 't'. COUNCIL. ACI10N: . o APPROVED o DENIED . .. '. 0 TA&LEDtDEFERREDINO AcrlON o MOVED TO SECOND READING (ord/nllnc~ only) REVISED"': 0210612006 COUNCIL BILL ## , ... ~~ reading : ..'. . . .' Enict.m~ rea~lng . ORDINANCE ## . RESOLUTION ## . . CITY ()F .,..'~. ::.~ l:'ede.....,r~..:1 Way. .... .. ..~rl...u . . . DATE: October 2, 2006 TO: Land Use. and Transportation Committee VIA: Neal Beets, City Manager FROM: Marwan Salloum, P. E., Street Systems Manager S336th Street at 1st Way South Intersection Improvements:Project - Project Acceptance and Re.ainage Release . . . SUBJECT: BACKGROUND: Prior to rc;:lease of retainage on a Public Works construction project, the City.Co1JIlcil must accept the work as complettrto meetStafe Department of Revenue and State Department of Labor and.Ind:t,lStries requirerrtents. The above-referenced. contract With Vetch.Constructiori;. LLC is complete. The fmal construction contract ~ount is $215,430.38. This is $62,899.62 below the $278,330.00 (including contingency) budget that was approved by the City Council on March 21, 2006. Staffwill be present at the October 2nd Land Use & Transportation m~ting to answer any. questions the Committee . might have. . . . 1I:\Iutc\2006\!0-02-06 S336th SIre_hI!" Way South- Project acceptance.doc c:c: Project FOe Central File . . . . :'..;. . CO-gNCIL MEETING I)ATE: o.ctober 17,2006 CITy'OF FEDERAL WAY CITY COUNCIL. AGEN:DA BILL ... . ITEM#:~ , ." . Sl}BJECT: 2007 Asphtilt Qverhz, Program. Prel~in.a""Projed iist and ~uthoriZi!Ji9nto Rid '. . . ... . .. POLIcy'QUESTION: Should the Council approve the. 2007 ASphalt Overlay Program Preliminary Project List and: authorize staff to proceeq with the design and bi~' of the propOsed 2007 Asphalt Overlay Program? COMMITT~E: Land Useiftinspo~tion MEETINCDATE: Oc~Q~ 2, 2006 . . ~ . . 'C^TEGORY:. ."... , .[81 Cons~Jit . .'::0 City COUIi~ 'B~sineSs D O~diil~ce o ReSolution '0. . uO '~b~cH~g.' t'. (>tli~. STAFF REpORT By: Matwan Salloum, P:E., Str.eet Systems Manager DEPT: Public Works . . Att!lchments: Ltr~X~'Inemo.dated October 2,2006.' :: Options'Consi~ered'!" . .'_ . "_.'.'. . . . ".. . ." . ''':Jl' . i. Approve the.;list of'streets for the 2007 AsPhalt. Overlay ProjeCt as presented~. Furthermore, authorize . staff to bid aU or part of the 2007 Asphalt Overlay. Project, returning with a req"!lest for pennissiort "to award the project within the avaiiable 2007 Asphalt Overlay Budget to the loWest responsive, responsible bidder.: ... . . .' . . .. '2. .Direct s,~J(tJ~Qilify:"the pr~Hniinary list and t~~.to. Gorimijtie~fodurther If;fiOn. . .'. . 3. Take no.actioifal1(h)ro'1d~.~tion to staff.. :'.." : . . . ... :.:.. . STAFF RECOMMEr:IDk~'IO.N:' .~~rec~mmen:dS Option)..: . art~AGERAPPR.:~VAL:'. .. ~'.'-..". nllmcrORAPPROVAL: ~: ~ Gominittee.- .Councn . ~OMMITI'EE RECOMME~ATlON: Place Optio~ ~. On the Qct9ber 17, 2006 Coupcil :Consent Agencl~ for approval ,.':": ...... :........ . .. ....... :.. E~ic'F~on, Memb~r Co ,ClL M~TlON: . "Approve the list of streets for ihe 1007 Asphait Overlay Projed as presented. . e, utho~e stafJ)p bid all or part of the 2007.Asphalt Qver'ay Project, returning with 'Q'request for permission 0 award the project within tlie available 2007 Asphalt Overlay Budget to the lowest respons.ive, responsilile bidder. " (BiiLow.ro BE COMPLliTED P'Y-CITYCLERK$'OFFICE) COUNCIL ACTlO~: o APPROVED 0. . DENIED . . 0: ':: TABLtDlDE.FERREDINO AcTIoN o MOVED TO SECOND READING (ordinnnt:es only) REVISED - 02lO612{)96 COUNCIL BILL 1# tST.readlng.. . . Enactment reading.. ORDINANCE 1# RESOLUTION 1# . ., CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: . sUBJECT: October 2, 2006 Land Use and Transportation Committee Neal Beets", City Manager Marwan Salloum, P .E., Street Systems Manager John Mulkey, P .E., Street Systems Engineer 2007 Asphalt lh,erlay Program Preliminary Project List and Authorizati.on to Bid . BACKGROUND: Public Wodcsstaffhas developed a list of recommended streets for the 2007.Asphalt Overlay Program. The total. estimated budget for the program is $2,255,200 and is comprised of-the following: . 2007 Proposed Overlay Budget .. 2007 Structures Budget 2005 Carry.Forward (estimate) . Mitigation (estimate) SR 18 at 161 Project Foods TOTAL FUNDING A V AIL~BLE $2,024,000 $131,200 $ 50,000 $50;000 $545,000 .' $2,800,200. The$l~ 1,200 from the StructU~es budget is for th~ CitY's anmiai Sidewalk Replacement .Prog~,and will cover the costs associated with the replacement of substand~rd wheelchair ramps, and repairing existing cUrb, gu~er, ,and sidewalks within the overlay project area. SR 18 at SR l61 intersection Improvements are being ,added to the 2007 Overlay. Projectjexclusive of improvementS. atS 35200 Street, which Will be ,bid, separately. The $545,000.. ... shown above comes from the Capital Project Fooding for the SR :18 at SR 161 project.. The following is a preliminary list of Streets to be included in the 2007 Asphalt Overlay Program. The streefii, were selected using the City's Pavement Management System and were verified by field reconnaissance. 1he . costS shoWn are estimated and willl>e refined as the desigri of each schedule is completed; Aproject vi~inity map .and more detailed area maps are attached for your information. "SCHEDULE . DESCRIPTION A l$IAvenue South B R~oooo/MarThro~ C Wildwood D West Campus E Westway F Alderdale G CroWn Point H EVe1W"een Estate I ' SR 18 at SR161 ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: 10% Construction Contingency Pavement Management System In-house Design Construction Administration City's Administrative Fee Printing and Advertising ESTIMATED TOTAL PROGRAM COST: AMOUNT $246,000 $350,000 $366,000 270,000 $217,000 $433,000 $55,000 $121,000 $545.000 $2,603,000 $260,300 $30,000 $63,000 $110,000 $72,000 $3.500 $3,141,800 . . . . October 2, 2006 Land Use and Transportation Committee 2007 Asphalt Overlay Program Palle 2 of2 The estimated. cost of $3,141,800 is a preliminary figure used for estimating purposes. only and includes construction administration, ten percent construction. contingency, in-house de!iign andcoristruction management, printing and advertising. The 2007 Asphalt Overlay Project will be awarded within the available overlay program budget. Once Council approves the list of streets for the Overlay Program, staff will begin the final design. The anticipated date for advertising is February 2007, with constructionbegiiming in May 2007. k:\lUlc\2oo6\IO-02-06 2007 Asphalt Overlay lisLdoc ; ~~ :} l; ~ I ~. ...- ":::rL - .;<y 1 PI b.., "l~l U ~ ~ = j~ >, I - ~ fBl'''' , r ~ ~ x;: t=PfFjc-,.! ~ ~i=" ~ ~~- ~ - 1 !S~ Q.~. I' ~@l II r '" c::::~ u >-, ~ ~ 1 / - , J I ~"" ~ c( --< ~ n - ~ ~ ~ 1.: ( I Ii t~ \/-<;~~VI tI r- c~~ I ~<) y "->- ~1'=K1-) I · II T] f:1 ~ f- = \~ E ~~ t ~ ~"-I'1.CEi I" ~I ~ E- / rilL i-J' 2th S ~ ~ ~ ~k'~. ~ 1[2 ~ ,. 1 _ ' _ ~y I ;!! ~ O=~ J' t! r9lCt7: ,>- ~ ~ I . 10 V CHI-1Il~ld~T '/ ~ ~ ~ ~ ~lW ftt 0 ~~ ~.~ IJ PC ~ =0 -L TTn. -C)>5V ~ tI7 ~ '~E 'T r Q lU I P I '~I ~~ -,~ - I......J,. IU - I r ~ -+0/'.../6_--- \" ) ~) I' --..:w --=rF .1 ~ tT I = '[JJI-r J, -~~ .h ~ -! r---f' ~~ P I ~ -.l ~ I "r ~ T~ >>~[:J !CL" ,\ ~ rt:.....U. y ille- () ~ '/ ~Z] :Gb~=~;E 0 \L -i I t: '\ Jr.. fl , 'll c, -_ Lv ~ I~~ I I -;- --i 1ii - r I I I 'I I -, ,/ I..,.... Ii .11(::;:- / - A-1stAve S - B - Redondo Marlbrook - C - WUdwood - 0- West Campus - E - Westway - F - A1derdale - G - crown Point - H - Evergreen Estates - I-SR18@SR161 VICINITY MAP POTENTIAL 2007 OVERLAY PROJECTS Map byKCM Sept 21,2006 . . . 8319 LN 3: en z ...J C"') ~ ~ N SW 324 CT .~~ Nen en ...J a... ~ ~ N 3~ Nen S 320 ST CJ) ~ -r-- 8 324 PL 18.T AVE 8 POTENTIAL 2007 OVERLAY PROJECT co~ ...J a... M ~ Lt) 8318PL 8321 PL 323 8T en ...J a.. M .....J a.. -q- S 325 LN ~ ~ ~6". ;:g '<( (f) N W-+. s Map Prlnted-S8Pt 19. 2006 Federal Way CityMap Note: This map is intenc1$d for use ase graptJical representation only, . The City of Federal Wey makes nowarrantyes to its accuracy. . . . CI) ~ <i(". c::> 1 ~ ~28 ~ ~ STCP en ~ 293 PL ~ ~ -0 1'" Uon MMA h" .It en -J a.. ll) ~ en ?:( ll) ~ ~1-- ~ (.) en S 289 PL 8290 :c S 283 ST () - u.. - () b: S en 284 LN ~ co ~ ~ a> ~ en (f) ~ S 286 co LN ~ C/) -J 0- LO ~ Redondo MarlbrookNorth Potential 2007 Overlay Project 289 5T 290 289 S. ST 291 5T N w+. s M8pPrl~1..~ Federal Way CityMap Note: This map is intended for u~ asa g;aphi(;8/ representation only; The City of Federal Way makes no warranty as to its BCClB'BCY. . CJ) ~ CJ) ....J a.. CJ) ~ o N 82988T T- N T- N 8299 8T CJ) ~ T- N 8 300 8T 8 301 8T 8 301 PL > c:( ~ . 302PL . MaD made bv -KCM CJ) > <'(' Rf 302 8T 8 296 PL SIR GAR~ CJ) ~ ~ N w o ~ en S. 298 8T LO ....J en N a.. ....J a.. ~ 8299 8T S 299 ST ~ re 8 300 8T 301 ST ~ C: ~ ~ :.<:. ";x:} a en 83018T CJ) CJ) CJ) CJ) CJ) > ....J ....J 0: ~ c:( a.. a.. 8304 M v LO co ...... 8T N N N N N en Wildwood Potential 2007 Overlay Project N w+. s Map Pi'lrUd- Sept 21. 2Q06 Federal Way CityMap Note' This map Is intended for use as sgraphical representation only. The City of Federal Way makes no warranty as to Its BCCIH'8C)I. . . . en ~ r-- L. ",..... ..- -- .---...- .. ~ ~ ~ <0 $ (f) ~ ~. 328CJ co LO~ ~ ~ (' 324 CT L ~ ~ ~ C'\J ~s NCf) $ en SW 327PL ~ >- Me:::( .~ <( C\1 8T ~~ West Campus Potential 2007 Overlay Project N w--t-. s Map PrIJbd.Sepl111,2006 Federal Way CityMap phical ffN)fesentatiollon/y, . , Is Intended for use as:::v as to Its accurscv. Note: ThIs mapF-.l--1 Wav makes no III The C1tvof """''' Westway Potential 2007 Overlay Project . SW 333 8T . K1 SW 334 8W 334 PL . MaD made bv -KCM S en .> <:( JJ<, ~ ~ N RY". ~v U ~ C\J N w+. s MlIp PrInIed-8lIpt 111.2006 Federal Way CityMap Note' This map is intende<i for use as a graphical representation only, The City of Federal Way makes no warranty as to its accuracy, . -0 r- . SW 334 PL ~ 25 P\.. c:, ..~ to "" ~ SW338 ('t') ST "" C'-I OPL SW 339 ST SW 341 > <( SW 342 ST S 342 Sli -J~ a. en SW "" "" en ><(. (Y') . sw 341 CT SW 341 ST 342 ST SW 342 ST g SW342PL SW 342 ~ en ~ ('t') "" ~ en ~~.~ (Y') _ en SW 343 PL SW 344 ST Alderdale Potential 2007 Overlay Project N w+, s Map PrIfUd.8ept 19, ~ Federal Way CityMap . ........ .-nMA h_, .J(~U Note: This map is intended for usease graphiceI ~sentetiotl only. The City of Federal Way makes no Wammly as to its accuracy. . 8, S 295 ST 96 PL . --J .....I N a.. (V') c.. 97PL . ...__ ~_..._...... 11"1"11 (f) ~ C") Cf) ~ ~. 297 ST CROWN POINT POTENTiAl 2007 OVERLAY PROJECT N w--+. s Map PrInled-Sep 2lI,2006 Federal Way CityMap Note:. This map ;s intended for use as 8 graphical representstiotI only. The CitY of Federal Way makes no wEirranty as to its accutacv. --I c... --I c... LO . 8 308 8T ~ t98r ~ 8 309 8T c... -q- en --I a.. LO . ~ LO 8 312 8T en en en EVERGREEN ESTATES POTENTIAL 2007 OVERLAY PROJECT 'N w.:t-. s Map Prlnled-Sep 112006 Federal Way CityMap . .. ..,; .,--. Note: This map is intended for use 8S B graphical representationon/y. ThA Citv nf FArlArAI WIIV m111t..... nn _".."nIv IIjl In it.. ..,.,.,,,,.,.u . ~ <0 ~ SR18 c=: C/) . SR 18@SR 161 Potential 2007 Overlay Project . N w+E S Mill PrintecI-8ep 2G 2006 Federal Way CityMap Note: This map is in/ended for use asa graphical 18pI8SeIItation0nly. The Citv of Federal Wav makes no warrantv all In itll Rr.r!/...r.'; . COUNCIL MEETING DATE: October 17,2006 ITEM#: 5-f CITY OF FEDERAL WAY CITY COUNCIL . AGENDA BILL SUBJECT: RTID I ST2 COMMENTS POLlCY QUESTION: WHAT POSITION DOES THE CITY COUNCIL WISH TO ADOPT ON THE RTID I ST2 BALLOT MEASURE? COMMITTEE: LAND USE I TRANSPORTATION CATEGORY: ~ Consent o City Council Business MEETING DATE: October 2; 2006 o o o Ordinance o Resolution . fublic Hearing . Other . STAFF REPORT By: Cary Roe I Doug Levy DEPT: Public Works 1. 2. "3. 4. 5. .6. 7. 8. 9. . Attachments: October 2, 2006 LUTe Memo November 1, 2005 letter to Councilmember Shawn Bunney, RTID January 31, 2006 letter to Council member ShaWn Bunney, RTID March 22, 2006 letter to John Ladenburg, Sound Transit April 25. 20061eiter: from John Ladenburg,:Sound Tmnsit May lO, 2006 letter to John Ladenbutg~ SoUild Ttarisit June 15, 2006 letter from. John Ladenb.llrg, Sound Tmnsit Draft letter from SCATBd to Sound Tmnsit (approved August 15,2006) September 26, 2006 "talking points" Options Considered: . 1. Authorize staff to prepare a letter for submittal to Sound Transit and RTID consistent with past correspondence and attached memos for City Council consideration at its October I i"; 2006, meeting.... 2. Do not direct staff to prepare the draft letter. . STAFF RECOMMENDATION: Staff recommends approval of Option 1. CITY MANAGER APfROV AL: ~ DIRECTOR APPROVAL: . ~ ~, . Committee Council COMMITTEE RECOMMENn~TION: Forward staff recommendation for Option 1 to the October 17,2006 CitY . Council Consent Agend Eric Faison, Member P 0 os COUNCIL MOTION: "[ move approval to authorize a letter to Sound Transit and RTiD, consistent correspondence and the attached memos. " . (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED COUNCIL BILL # 1ST reading . . . CITY OF FEDERAL WAY MEMORANDUM DATE: TO: .october ~nd, 2006 Land Use and Transportation Committee Neal Beets, City Manager Cary Roe / Doug Levy ~ RTID/ST2 Comments VIA: FROM: SUBJECT: BACKGROUND: Barring significant changes in plans, both Sound Transit (ST) and the Regional Transportation Investment District (RTID) will use the October-December time period to finalize project lists and financing plans. for . a combined ballot measure itii'<:iill.2007. . . RTIn's funding sources are 0.1 % saies tax and 0.8% ni~tor vehicle excise tax. Sound Transit~s fuildlng sources for STI is an increase of up t~0.5% sales tax. The Sound TransitBoard is considering three funding levels: . .. . . A 0.3% sales tax would extend light rail south to Kent-Des Moines Road, thus falling short of the. City Council goal ofserYing..Fed~nVay . . . .. .. · . , . . A 0.4% sales tax would extend light'rilil south to the Federal Way Transit Center, meeting the nrinimum goal"of seivingFederal Way. .. . A 0.5% sales tax would extend light rail south to the Port of Tacoma, most closely attaining the goal of connecting Federa~ Way to Seattle and Tacoma. This next three months becomes an absolutely critical period not only for the RTID and for ST, butfor the qty as well. D~cisions will be made ~~t williinpact transportation ~nd tr;m~it i.nyestrnents in 9ur region. .. for the-next tWodecad~. .... . . ... H.. .... .. ........-. .",..... From a. staff standpoint, we see a Vital need for the City, from the elected-officialleveI on down, to be active in both the Sound Tran~it .and RTIo proceSS<:.S. Doing so will enable us to push for investment strategies that inclU:de key Federal Way project" priorities, and to work to ensure that any combined ballot measures deliver a fair share of benefits to our cornritimity, our residents, our businesses, and all those who want to efficiently move peOple and .goods through the City. . As we look to the RTIDand ST efforts, we believe the.best. strategy is to key in on the most important . investments to Federal Way: . The Triangle Interchange: This project is being carried on the RTID list and would receive $50 million in funding through the RTID's current "Blueprint for Progress" proposal. But we have to be Vigilant, given that cost increases for the Alaskan Way Viaduct and the State Route 520 Bridge - and expected sharp cost increases for all other RTID projects ~ will put pressure on how many "Blueprint for Progress" projects can be funded, and at what level. While the Triangle has been, is, and will be the top RTID prior!ty, the City also has a stake in supporting full funding for the Intersate 5/State Route 509 project as well. July 18, 2005 Land Use and Transportation Committee , . South 320th Street at 151 A venue South Intersection Improvements Project - 30% Design Status Report Page 2 .. Light-rail transit extensions to Federal Way: In draft plans for a Sound Transif"Phase 2" baJ10t measure, light-rail extensions to 320lh StreetlFederal Way Transit Center are incorporated Into both the 'medium' and 'maximized rail' investment scenarios that are being taken to open houses. Again, in view of the fair-share issue - and with the knowiedge that our coinmunity is an integral part of the larger regio~ - the City needs to be vigilant in working the prOCess and speaking to its priorities. With regard to light-rail, the Council also has made its feelings known regarding the most appropriate LRT ali~ent through Federal.Way, favoring.an Interstate 5-area' extension; . While we caIUlot predict the outcome of an RTID-ST2 baJ10t measure, it is clear that the stakes are huge, and that the climate is an uncertain one. As .noted above', sharp cost sPikes for materials suc~ as asphalt; steel, and concrete are driving project costs up accordingly, and RTID in particular will have t'o make' difficult decisions about project lis~. .. . . In short, we believe that our biggest enemy at this junctUre is complacency, and suggest'implementation ' of an. action plan that includes the foJ1owing: . ' . . . · Written Documentation .of *he City's prio~tiesi The RTID has requested written: .commeiitS on its "Blueprint for Progfess".by Oct. 27, and STcoiltinues to solicit cOtnments as 'Weil. We would propose to prepare a written connnenlletter for both RTID and ST purposes. Critical to ST is what funding level should be recommended. :. · . Council,role in verbaJIy c()m~unicating aty.prio~ti~s: there will he.. a n~~ber~fupcoming meetings of the RniJExeCqtive Board,tbe ST Board, arid joint meetings ofthe tWo boards, ~here time is allocated .on the agenda for public comment. Vie recommend. using these . opportunities to communicate City priorities. Upcoming meetings include a joint meeting of. RTID and the st Board for 1 (j a.in:l'hursday, Oct. 5 at Sound Transit (Union Station, Seattle), and a meeting of the RTID Executive Board for9:30a.m.. Friday; Oct. 13.at the King County Courthouse Cotindl Chambers (516 Third St.~ Seattle). . Re-establish Aefion'Group:.to tight for Tria'ngle-fu:odi~g: Previously'theCity:aiul Chan1ber~ ' , .., . .'.' ,., joined by .state Senator Tracey EideandState Rep. Skip Priest, as well as King County Council ' MemberPeteVon Reichbauer, formed an action team to fight forTriangle funding. .At that point, we did no.t have assurances-regarding the Triaitgle's place on RTID lists. Giveti theuricertain climate referenc;ed. above, we will reconvene :the group and we will specifically seek to add Weyerhaeuser, the Washington Trucking Association, the Port of Tacoma, and perhaps organiZed labor to the group. Weyerhaeuser's participation C()uld be particularly important, given the fact. . that the company will be asked to be a major 'funder' of any roads-transit ballot campaign. .. Staff proposes to prepare Written inateiial and talking points, to make contacts regarding'the action group, and to do arty other staff work requested both by LUTC and the full Council on October 17dt. cc:Project F~le Day File . .~~ Federal Way CITY HAll. . : 33325 61h Avenue South · PO Box ~718 Federal Way, WA 960$3-9716 (253) 835-7000 . www.cityoffederalway.com November 1, ~()05 The.HonorableShaWn Buimey' Regional TransportationlnvestlilentDistrict (RTID) Executive Board Chairman Pierce County COl:1DciJmember 930'Tacoma Ave.. S., RQ9m, 1046 Tacoma"WA9.8402-21oo ltE: Concerns with no funding for Interstate 5, High!Vay 18, Highway 161 "Triangle" Inter~hange in October..24work-in-progress draft of Chairman's Proposal . DeafChainnanaunney: ..... I write this letter on behalf of the City of Federal Way, to e~press our concerns with the RTID Chairman's Proposal, a copy of which we re~eived on Tuesday. We are extremely disappointed to see that this 20-year regi()nal tran~ortati()n proposal includes n~.fundi!lg forthe !ri3IlgJ~ -Interchange tht()uih FederaiWay- one or't~e. most congested. and unsafe.interch~g~ iJ.l the. State,ofWashington~ ..' . It seems iJl~gical to have ~ RTID package go forward that does not complet~ the funding f9i.the . ]- 5/SR -l8lSR.-l <>}. interchang~~ This 1-5 interchange .is rated as th.e fifth-most-congestedfreeway chokepoint in the state, and is the site ofnumerous "high accident locations." The interchange also is a major through-put connection for freigh~ traffic cOll)ing from and bound to the. Port of Tacoma. Furth.er, there are co~sider~b~e returns oninv~tinen~ with this project': if the $100 million in funding :from the 2005 Transportation Partnership Act remains:iJ)ta~t, another $50 . . milli()n will complete this interchange, giving R TlD a project that provides major vallie for Ii . relatively small inve~tment compared.to other mega-projects on. the list. . . ' . . Ad~itionally, the Triangle ~terchange is a very g~od fit for any RTID proposals based on the very "Guiding Principles" that you set forth hi developing your 20~year proposal: . . No.2 and No.3 - Build off the Nickel Package and take into account actions by this . year's L.egislatur~: The Triangle project fits both principles very welJ,. having r~~ei:v.ed. $2.96 million. through ,the Ni.ckel Package for environmental work,.and $l()(lmiJIion' i.n . the 2005 TP A toward final pre-construction work and project cOl1structiori. The project also received a'$5.6 million eannark through the "SAFETEA-LU" measure recently. enacted by Congress~ As we noted". it is estimated ,that RTID can round out.funditigJor. this project with a.$50 million investment. .. No.4 --Identify corridors and investments to maximize improved traffic flow: As we noted, the Triangle is a major 1-5 chokepoint, several hours per day on a seven-day..;a- week basis. Revamping this interchange m*es a significant iinprovement in .traffic flow , - both on 1-5 and through parallel stat~,routes and 10calc.orridorsjJi FederafWay. . No.. 6 - Enhance economic' prosperity and movement offreight: . Aswe indi~ated, the Triangle plays a major role in moving freight to and from.the Port of Tacoma. For that. very reason~ thePort ofTaco~ahaswritten'lett~rs of support forfunding this project. . . No.8-Integrate with major safety projects: The Triangle Interchange is a major safety concern to the Washington State Departm~nt ,of Transportation (WSDOT). The interchange is the site. of five (5) WSDOT -designated High Accident ~cations (HALs). · No.9 -Identify where key rights':'of-way ar:e neceSsary and,cost-,effectiveness is enhanced it land is acquired a~ today's prices: Again, the Ti:iangle project meets this criterion. The.WSPOT i~ U$ingJederal,dQlIm:s to help with:rigbt-~f-way.acquisition; and nearby development projects wiH be driVIng up land yalues.'. . . . ' Mr. Chainnan, ~llong with putting our concerns in writing, we would like to' set 'up a meeting where we can discuss these isSues and'convey our thoughts face-to-face. We will be working to schedule such.a meeting. It is' the same concern we relayed to you when ail,initial Chairman's Proposal was fashioned earlier ihis yea.r. . ' . . ' ,. W elook fo~ard to discussing these issues with you and tha~' YOU in advance for aJlowing us to forward our concerns. ' Sincerely, . t~~#~ Dean McColgan Mayor c: .The Honorable Sen. Tracey Eide.301h Legislaii~e District The Honorable R,ep..Mark Miioscia. 30111 Legislative District The Hono:&:ab.le Rep. Skip: Priest. 30'" Legislative District. The Ho~rable ~eter Von'Reichbauer, M~tropOJitan'JGng County CouricJl The Honorable Julia ~atterson. ,~etropolitan I<.ing County CouDcil Federal Way City <;OOncilmembers ' Doug MacDonald. Secretary. WSDOT RnD Executive Board Members & Ms. Kjris Lund. Executive Director PSRClRllDLeadership Group members .~Mr. Tom Pierson. CEO. Federal Way Chamber of Commerce . . ~ Federal Way CllY HALL 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063~9718' (253) 835-7000 www.cltyoffederaJway;com January 31, Z006 The Honorable Shawn BUnney Pierce County Council. Member & .chair. Regional Transportation Investment District (RTID) Executive Board 930 Tacoma Av~~~~ South. Room .1046 Tacoma, WA 98402:-2100.'. Dear Ch8innan.Bunney: . As, you well know, we hav:e corresponded With you previously expressing our concefll over RTID.proj~~ lists th~t'havenot incl':lde<tthe.$.5()milii()njn.funds.need~~ to ".. complete critical upgrades: and. rebuilding-of the Interstate 5. Highway: 18;' and Highway. .161 ....Triangle.. interchange.. .. .. . .. . Accordingly, we believe it is only fair that we respond with our thanks and appreciation for efforts byyo~ a~d other RTID ~embers to ~clu~e this project and completion . tlu.ldiI.1g inthe.revi~ listpreseiite(I'.~(lthe'SollD:d:TrailsitBo.ardlast ThurSdaY, J~. 26. We are pleased'to seethat RTID places a high yaiue on the Triangle i>roj~t - as welt as, on completion or-the state Route 509 project.- in its vision of a 'roads' piece of an integrated road,sttra.nsitjointballot between:RTID andST. We know that,ifboth the Triangle and 509 are part of a joirit ballot measure, we would be able to actively tell our residents in fed~ral Way of the important project$ th,ey would. be receiving in return for their invC$tment. . . Again, thank you, for your efforts and those of otherS ~ the R'r;ID Executiye :Board 8Qd " . RTID staff/conSultant team: Sincerely, cc: ~~ Car}; Roe. . Kjris Lund, Executive Director, RTID .' .~ Federal Way. CITY HAll '. . 33325 8th Av~ue South Mailiog'Address: POBox 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederalway.com . March 22, 2006 '. John Ladeoburg, Chair sOund Tran~it 401'Soutn jaCkson Seattle,WA ,98\04 . Ri;: Comments Oil ST2 Dear Chairladenburg:' Thank you for the opportunitytop~yide com~nt on.the potential.pr~~.for SU.. The fe4era1 W,ay . OW .Council' enthus;astically'st.ippo~ ;I:he extension ot light :rail to'~efaJ: Way 'an~ strongly encourages ~ffo~. to connect ttle' Oty wiln.tnisline. ~t ~elvi~' tOr'egiOnal destinations as.p~rtot 5T2. Due Ix) Ute high :ri~efShip antidpated with a light rail. eXtension arid <;ompclitive' oostS per ridei' as compan~d to commuter rail, this should be the highest priority tor the So~ King and Pierce County sub-areas. . . The 'Oty Council voted unanimously at our March 21, 2006 .Oty COunal meeting to convey to you the . . City's strong interest in bringing. .Iight i!lil to o.~r ~m~unity. Furthermore,. in an :effoftto reach out to..the . comniuraily'as a. wh.ole. an~ garner 'a~ilion~I~~PPO~f' Oller the coming Weeks, .the: Cou!"ol will actively pursueinp.ot from organizatioof; such' as. the: f1!deral.'Way Chamber Of Commerce On the best way to ul:!li,ze light rail in Federal Way. Once' the 0>l:trl91 has .gained a comprehensive understanding of the preferenceS of our citizens, businessl~ders,and community leaders we will.be in a' ~tter position to . provide you with our recommendations .to~'al!9nment. . We acknOwledge the flinding constraintS in SOuth King County and understand our counterparts in Pierce ' County. have sim~ar desires and COIlstra.ints. To' that erid" we ~pport light rail e><tension from eit.1ler SeaTac or Tacoma to Federal W,ay;but WQuld' prefer. an. extension from both directions. '. . . Again, lnank you to.fconsidering federal Wa.v.tor.a"light rail.e~ension, Weare very exdted about" the opportunitY to examine the alignment options av~ilable to us an~ look forw~rd to providing you with our preference in t:J:le near future. . . ,. [f you have any questions,.or .if you would like addi~(jnat information, please don't hesitate ~o contact me at 253-835-240 L . . .... Sincerely, cc: fJl<leral Way City Co"o..il .oerek Math~'5Ofl. InterIm City Attorney (aty M. Roe, Public Wo;1ts o.rector Tom PierSon, fedel"dl WdV Chdmller of Commerce .. MP/CMR:kl< :. ' ,;:\>t2 camm~.,~s }.'u.rni.doc YSOUNDTRANSIT . April 25., 2006 The Honorable Michael Park M.ayor City of Federal Way 33325 8th Avenue South P.O. Box 9718.. Federal W~y, WA9806~-9718 . Dear Mayor Park: Thank you for your March 22, 2006, letter informing me of the City 'CoWlcil's . support for extending light ~il to fedetal Way during SOUnd~ralJsit 2 (ST2), the next phase of regional transit improvements. As you may now be aware, I sent you a: letter on MarCh 27, 2006, seekIDg yoUr review and c<>II1IIlent-on the. ScOpe definitions . of candidate S1'2 projeCts that affect your jurisdiction. Your recent letter helps accomplish that goat However, as you mention in your cOITespondence~ there is yet more work to be done .by. both your cOWlcil and SOWld Tr3nsit and I look forward to . . p.earing.fromyou:fUrther. . The currertfproJect ~t exten& liglitrall to.F~deral Way (pro]ect.i1umber S2) d~scn"bes aJight rail extension from the K,ent-Des Moines. ROad area to the Tacoma Dome. We developed a representative alignment for the pUrposes of developing a cost esti~te;this aJjgmtlent is generally along State Route 99 an~ is assumed to be in an aerial configuration along the entire len~h. Through the urban core of Federal Way, the alignment is assmned.to deviate from SR 99 and serve the recently ~omplet~d Federal W ~y Transit Center with a'rail station locate4 there: Further south,:the ali~entagain follows;S~ 9~,.and ~en travels a sh~.distance west of the. highway to the South Fedeial Way Park & Ride area, where another station would be lo~ted to serve yotircity. . . We reall.ze.:that.th~ are o~er optionS for sei'vipg Federal Way with light rail, ittcluding following Interstate S for some portions of the syStem, as weil asnmning light rail at street surface for portions. I want to re-emphasize that the alignment described in project si is repre~entative in n~ture, and does not indicate any decisions by SOWld Transit as to the preliminary OT mal design or location of such a future light rail syste'nl. The representative alignment is intend~d.to provide infomiationa~ui the gen~l bCnefitS.. itnpa<;:tS and costs oftlns System at a . conceptual level. Should this project be inclUded in whole or in part in the ST2 Plan, [mal design decisions would be made after the project receives voter approval for funding, and thro~gh a rigorous environmental review of alternatives and Consultation with you, yoUr citizens .and other jurisdictions along the route. . (entral Puget Sound Regional Transit A~thority. Union Station . 401 5. Jadson St.. Seattle,WA 9810.H8'26 ..ReCe.ptl~n:J2il6) 398-5000 . FAX: (2Q6) 398-5499. .wWw.squndtransitorg '; '".<::;':', ::;:"'\.: :\..~:.:..~:>.~;;.~. \,,,;git;;~;~j The Honorable.Michael Park . April 25, 200(i Page Two' . That said, we look forward to hearing more from you, your cOWlcil, .and busine~s and cORlImmity representatives as to their preferences and concerns about a light rail system that could serve Federa1.Way. Using this input, we can refine our project descriptionS and cost estimates and use them toward development of a paCkage of regional transit proj~ts for consideration by~e voters. . . pi~. ke~p.Quf CmefExecutlve Officer, Jo.ni Earl, and 'her.staffituormed abO~.~ next s~ you. wish to ~ regarding this:imPortailfpropOsal for your.city.. '.They will suppoityour efforts J:>y meeting with. you, briefing your council) a.nd.ineeting with.btJSll.tess and conmitiirity groups as n~safy. Your con~t at Sound Tnuisit'is Eric ~hipps..: ~~. tbe:.So~ .Cp~dor proj~t .~ger 8I.ld:works i~ Jhe Office of Policy 'and Planning,: which is. leading the ST2 planning work. He is ready and eager 10 assist you through this next stage of work. Eric can be rea~hedat (206) 398-5020,. or by email at chippse@soun~sit.org" . . . Iappreciate the ~th~iasnithat the leaders of Federal Way are bring(ng to .the exp~sion .of om- regioilaj.:transit . system. We:intend to build on that sentiment and hope to craft a plan by which vit1:u3J.~yeveryone in Federat"Way . and in the Puget Sound region can realize t4e benefit'$ and give it their support. Good luck with your efforts and let me know how I can help. SiIic~ly; .... . 'hn W. Lade~urg .'Chair, SoUnd Transit B081"(l .' cc: . Joni Earl, Chief Executive Officer . Paul Matsuoka,. Chie(Policy' & pianning .Officer Eiic Chipps, Senior Planner Fed~l Way'qtyCo~~l . Derek Matheson, Interiin City AttOrney' buy M. Roe, Public Works Director .To.m,P.j.ersoll;.F~end Way' ChamJ?er ofGonjmerce . e4ll~ Federal Way erN ffALl 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www.cityoffederaJway.com May 10, 2006 John Ladenburg. Chair Sound Transit . 401 S.JacksonStfeet . Seattle. WA 98104 .. Re:. CCJI!1meht$ on Light RailSoope Dear Chair Ladenburg.:. . . Thi~ I~tteris in responsetoypur."tequesflng add.itianal infoitrlati6i'lon the scope of light rail . .improvements in Federal W.ciy.:-:Given: the emphasis on regipn~J.trip.;mal<ing. the Federal Way . City Council s!Jpp.orts Sound Transifs proposed station 10~tiQns.. However, given the desire to: minimize impacts as described below. the City Council prefers.to:use an alignment along 1-5 as . much as possible. .. e.. . The 9ity Council reached its deci~ion .in consultation with the Fecter~I.Way Chamber of cc>inmerce.Y{ith a special mee~ng that~s attended by SoundTf8n$it~taff..Concems 'exp~ssed with the SR 99 elevated alignmentincluded imp~~ts to.QlI$jnesse~ during . . . construction that have already endured a significant impactduting.the City's projectS to wi.den SR 99. and. visual and noise.. imp~cts. The Council also cansi.dered tm ~~-grade ~Iignment on SR .99 and determined that this would not be consistent with the regional emphasis of Sound , .Transit's mission due to lower operating ~peeds. aOd would generate significant concerns . regarding right-ot-way impacts. as well as pedestrian and vehicular safety and operations.. . The City appreciates the invoJvementof Sound Transit staff.in presenting information to the . Chamber of Commerce. especi.ally given the short notice. Jf you.have any questions;. please do 09t h~sitate to .contact me at (2~~l835-2401. . tJjjL ~Michael Park . Mayor MP: RAP: mal cc: .. I~tferal Way City Council .. vOerek Matheson, Interim City Manager Cary M. Roe, P .E., Public Works Director Tom Pierson, FW Chamber of Commerce Project File . ... : . Day File e R. .'.. r:\f"t~~ii:tf~lti~Er,;;~':~~~~~1,~~;~;'.~.. ECEfVED... ."....,.."...,.... , ..,. . JUN 1 ~/::~:~J}iJl..;;r ... . .".;;;i/:~~~~~~t~~yl?: 9 200t.. .... '. .~_. .-. . ~;::}:l;L" ..~~~;...:-;.. CITY OF FE;DERAl Wi; CI1V.MANAGeR'S OF::: V SOUNDTRANS'T . June 15. 2006 The Honorable Michael Park City ofFedefa1 Way City Hall' . J3325 8lh Avenue South Fed~1.lfIay, W A 98063-9718 Dear Mayor Park: . On behalf of the SOimd Transit BO~I:cJ., I ~t to .tharik .you for your. May. i 0; 2{){J.6 letter respondmg to my requesftiUi(you review'and 'conUrtCnt on Sound Transit i (Sn) project scopes and cost estimates ~t coU~d ~ect your jurisdiction~ As you . know, SOlm4 Tian~.i~..hall identified a set of projec~that could bC p~.of our next phase ofinvestmeritS,kntiWn asST2. We.believet:hatitis important to establish a common Wlderstanding 'of the proJect scope, and the cost estimates that are based on that scope, before we finalize a plan and take it to the voters. 'fhisshould miniti1ize the potential for confusion later. itand when voters approve funding for STI. In. your letter, you a:dvisedof~e City's preferencethat,ajight rail extension to. Federal Way be on -1':5 rather ~ari. SR 99 due to c~c.eiris ab()ut impacts to businesses. TIiank you for sharing your concem,.and I appreciate Your efforts to help. us address .such a significant and complex issue at this~rltstage of planning for ST2 projects. Though lrealize that Joni Ead. and' her staff have been conSulting with you,.your cOWleil and y()ur staff, I want to. again explam why the projects that extend light rail from Sea-Tac to Tacoma were scoped as an aerial alignment along SR 99. Please note that the scope and cost e~mates for thisse~ of projects have been updated and are nownumbered S27. S28, S29/S30 ~ 82. They ~ be viewed on our.ST2 website at ~:soundtrtinSit.org/st2. . As you know. lilajor cllpital projects such as transit rail lines mUst go through an extensive environmentalievieW process before a final design and cost 'estimate is. developed. Extending light rail to Federal Way would require such review and would include a thorough evaluation of alignment alternatives. Given that we are in a very early stage of pl~ing. it is. more appropriate to develop a "represeI:1tative" alignment to use as the basis for developing a cost estimate rather than developing multiple alignments, scopes and cost estimates. Our objective is to'develop a cost es~te that is rob~st ~Qugh to encompass the rang.e of -alternative routes and help .the Sound Transit Board Understand the scale of the investment and its potential benefitS and impacts without getting intQ details that would be more thoroughly examined at a future date. In addition.. we. want to provide affected' corinnunities with that same information so that they can provide the type of conunents and suggestions that the City ofFedeial Way haS provided. We will be using your comments in the next stage of work on.the project. . (eI\tral Puget Sound Regional Trans~ Authoiity . Uni~ Station . '.. 401 S. JaCkSon St, Seattle, WA 98JjjH826 . Reception:' (206) 398-5000.. FAX: (206) 398.5499 . www,soundtransitorg . The Honora~le Mi~hael Park June 15,2006 Page Two Specifically, the S1'2 planning. team: is currently developing.a scoPe and cost estimate for a light rail extension that would predomi~tely follow Interstate 5 while serving stations at or near the freeway. ~is new infonnation will aid in urtderstanding the similarities and difIerencesbetween the SR 99 and.I-5 routes, including whether there are any significant cost differences. . AS I noted in 'my.letter to you in March,. SO.und TraDsit~ilt be .coordinating . with the Regio~ t~ti9.~ Iitvesttiient" i?istrict(RTn>) to present .a joint proposaf fo~"~it and road inveshnents in November 2007. . 'Q1e Sound Tnumt.Board pl~ to ideIitify a set ~f potential <katl pl~ !lptions f~i:p'ublic comment this summer. We . will use p'Ubli~ cortUnent"to lielp us identifY a preferred package of sT2 investinents this fall .Throughout our . proceSs.we will continue to seek input from you and. other local jurisdi~tions in Our distri~t. . . . . Eric. c.~pps, S~io~ Planner."ror" ST2 m the .s~uth Corridot~. can answer any .ql,les~onsyou may have aboQt. project .. S23.. .He ~an be reached at (206}~98-5020'~.i.byenmi1 at chippse@soundtrans~t.org. . .. .. . . . ..' - . . On behalf of the Sound Transit Board and staff, thank you again for your involvement and support. ohnW. Ladenburg Cbair, Sound Transit Board c: Sound.Tl'aIJSit B()ard Members Joni Earl~ Chief Executive Officer . Pll1:l1 Mats~o~ Chief Policy an4.PI~ng Man~ger Eric Chipps, Senior Planner .. .. . Marcia Walker, Board Administiatic:m . Patrice Hardy, Goveminent RelationsSpeeialist Derek Matheson,.Interim City M~ger Cary M. Roe, Public Works Director Tom P~erson, Federal Way Chamber of Commerce .. " '~;'f ;",::. ........... ,,.~ ~' The Honorable John Ladenburg Chair, Sound Transit Board 40 I South Jackson Street . Seattle, W A 98104 DRAFT . Dear Chair -Ladenburg: At the June; July and August~eetings, the South County Area Transportation Board (SCA TBd) reviewed information provided by Sound Transit on possible sCeQarios for Sound Transit Phase 2 (ST2), and discussed the following policy questions that are illustrated by the various scenarios. 1, Does SCA TBd want to recommend scenarios that focus on capital more than operating? For example, extensions of light rail compared to new .or expansion of existing regi~mH e:(C.press bus routes? . . 2. What is SCATBd's preference for focusing on the regional spine (light rail) compared to dispersed investments (parking facilities)? 3. How.in1ichdoes.s~ATBd.wantto recommend for ST2 :investments versus planning for or securing right otway for ST3? 4. Does SCATBd warino rule out the lower tax levels? If so, wouldSCATBd recommend only .4 and .5, or also .3 scenarios? 5. Would SCATBd want to recommend that ST identify revenues for a 25-year period, rather than a 20-year period? Does SCATBd want to weigh in on the assumption that . construction will occur.simultaneously in the east, south.andnorth corridors? . .. . ." . . Based on thatdiscussi.<)TI, the following are SCATBd'g preliminary recommendations for . your consideration in deve.lopiIig more refined plan options for ST2. Emphasize capital investments: The ST2 plan should emphasize eriensions of the. . light rail line and 'IncludeotJIer early investments that will improve the use of Phase . 1 investments while the Ught rail is being extended. . SCA TBd members agree that extending light rail as far south as possible is a high priority for STI. In addition, SeA TBd feels it is imperative to show citizens early progress on STI projects. .Because extension ofthe light rail spine will take longerto complete, SCA TBd recommends providing complementary investments early in the Phase 2 implementation timeframe. This would include projects such as.additional parking in the commuter rail corridor, and a direct access ramp between SR 167 and . - Smith Street. In developing ST2 plans, Sound Transit will need to find the optimal balance between extension of the spine, which will occur over the longer term, and . continued improvements tQexisting serVice and dispersed investments, which could be implemented sooner. Support Urban Centers: Regionally-designated urban. centers not served on .this prioritized system should be supported with transit facilities that will increase th~ centers' readiness for "future Sound Transit service and system connectivity." . I . . . DRj~FT The Sound Transit Long-Range Plan, adopted by the ST Board in 2005, states, "Throughout the ttre<1An~lft1tation of the all-day, frequent; and fast high capacity transit system, SodndlIQs~ prioritize its light rail investment funds for the completion of the Everetl-Seattle- Tacoma Link light rail system and the HeT system. directly connecting Bellevue with that north-south rail spine. Regionally-designated . urban centers not served on this prioritized system should be supported with transit facilities that will increase the Centers' readiness for future Sound Transit service and system conriectivity." Pursuant to this policy, SCATBd supports that inc1usionofthe Burien Parking . Garage/Transit Oriented Development project in the S1'2 plan. This project will enhance connectivity and service for the West Seattle-Burien area of Southwest King County.. Increasing parking availability for transit riders in tl:iis part of King County would improve the abIlity of local area residents to utilize transit and gain acceSsio' ST Express, light, rail and coIDinuter rail, thus generating additional ridership for all Sound Transit. service. Burien's current Park":and..Ride lot is consistently full, and parking will be limited at the ST South 154th Street station, such that the Burien Transit Center. Parking . . Garage would assist'both Sound. Transit .andMetro in addressing an ever':'iticre$ing . demand for .parking~ . . ... . Focus on hiS!her levels of investment: The ST2plan should focus on. investments that can be achieved with a 0.4% or .0.5% saies tax increase, so that .significant systemiD)provem~nts ca~ -~e acco,nplished.. . . At this early stage, if appears that the 0.4% or 0.5% sales tax increase levels will he needed in order to generate sufficient funds for the improvements that are needed. SCA TBd believes 14at the public will support higher levels of investment if it is convinced. that the projects are needed and can be delivered. SCATBd encourages Pierce. County's contributions to the extensions of light rail in south King County to increase the services.to Pierce County residents. In addition, recognizing that STI will be coupled with RTID projects, both agencies will need to clarify the total cost to taxpayers. so they understand what the package will buy and at what cost. SCA TBd looks forward to . additional details about financial plaris that will be available over the coming monthS.. .. Consider a 25 vear timefraine: A longer duration for the plan may result in a greater ability to make the needed investments. SCATBd understands that the current scenarios have been developed for a 20-year financing and implementation timeframe. SCA TBd suggests that Sound Transit and RTID consider a 25 year period for financing, which may improve bonding capabilities. However, this would need to be balanced with a concern about extending the implementation of projects until 2030. Minimize plalininenr secunnS! neht of way for ST3: ST2 should be a large enough package to include the necessary improvements in this phase. 2 1:1 A t'".t .a. -. .. 11 1"", DRAFT While SCA TBd recognizes that not all candidate projects are likely to be included in S1'2, it is supporting the higher levels of taxes at this time because it believes that the voters will support a package that will deliver projects of regional benefit. Because no one can be certain if or when ST3 will happen, it would be very confusing and presumptuous tovoters to publicly referto ST3 until we can have a firm delivery schedule for Phase Land Phase II improvements. . . . Coordinate seQuencine of investments: The sequencing of Sound Transit and .RTID investments should be coordinated to provide the greatest benefit and minimize '. . . impacts. -;;. SCATBd believes. the Board should explore with th~ RTID Board the oppo~ties of sequencing improvements so that early results are visible to the public, and improvements can be distributed geographically and modally to lninimize impacts and ensure continued mobility throughout the constructio~ period. The following examples' are provided: . . · Accelerate RTID and ST improvements iIi the SR167, 1- 405 and SR 509 Corrid<;>rs . so that the maxim~ corridor capacity in both roads and transit can be. deliveted td the public prior to the closure of the ViadUct. With an}'protractedclosure of the Via4uct;J.;. . 5 alone cannot handle the significant traffic volumes' that would normally detour to it. Therefore, the two Boards should seek to expedite improvements in other Corridors in advance of the' Viaduct closure to provide commuters and freight a reliable d~tour during the .~e when Jhe Viaduct is closed. Itmigllt be useful to conduct .some regional modeling to determine the best alternatives for maintaining mobility duriD.g . the closure of the Viaduct. · IfRTID investments in the SR 520.corridor are a high priority for early implementation, RTID and ST might consider focusing ST2 early investments in the . South corridor. This would distribute the impacts of construction throughout the . region, minimizing adverse effects in .one. area. In addition, 'improvements such as . parking in the commuter tail corridor would maximize use of Phase 1 investments and. encouragecoinmuters to shift from SOVs to transit. This could also improve.rnobility for freight during this timeframe. :. ",. . ~ '. i: . Once Sound TraDsit has finalized plans forST2, SCATBd recommends that ST2 plans clearly articulate how the proposed regional investments would benefit the region and citizens of all subareas'so that these issues do not become obstacles to Sound Transit's success in the next phase. In addition, SCATBd members have indicated the need to clarify for the public the distinctions betweeIiMetro Transit, Sound Transit and the Regional Transportation Investment District (RTID) and explain how the investments. of each are complementary. This is important now in order to lay the groundwork for a . . successful vote in the future. We want to remind you that these are our preliminary comments on ST2, and they are predicated on assumption that these investments will be balanced with RTID investments throughout the region. When more information is available on potential RTID projects, we may provide additional comments for your use in re~ning ST2 plans. 3 . . . . . .. T~A ~(J DR AFT In closing, SCATBd appreciates your efforts to obtain our input and incorporate our local concerns into a regioniil plan. As other issues arise, we look forward to continuing to contribute to a regional plan that best serves all interests. Sincerely, Councilmember Pam Carter Chair Mayor. John Wise Vice Chair South County Area Transportation Board . CC: Shawn Bunney, Chair, RTII? 4 DRAFT DRAFT DRAFT DRAFT . TO: Councilmember Jeanne BUrbidge . FROM: Neal Beets, Derek Matheson, Cary Roe, Rick Perez, Doug Levy - 9/26/06 RE: Background/talking points fo! Sound Transit/RTID Open House Sept. 27 @ King County Aquatics Center RESPONSE NEEDED: Call or e.mail if questions . . ------------------------------------------------------------------------------------------------------------" . . Council Member B~rbidge: On Wednesday night, Somid Tran~it (ST) and the Regional Transportation Investment District (RTID) will hold the latestiri a series ofQpen Houses to layout information regarding the st Phase II scenarios and ~he RTID's "Blueprintfor Piogress" package of investments. The event will be in the Banquet Room. of the Aquatic Center, 650 SW Campus Drive. . . . . . .. . . . . . The Open House will inClude presentations by RTID and s1 board members (including King County CouncilMember Julia Patterson rind possibly either Council Member Vorl Reichbauer and Council Member .Constantine), but will not include any public testimony., .. Instead, this is an opportunity to m~re i~onnally and conversationally un~erscore the .City's'positions.and i~sues with respect to RTID andST2. W~ plan to go before the LUSC on October 2 with recommendations for a more detailed .action plan, but in the . meantime, wanted to provide you. \Vith background regarding the 'City's ST2 and RTID priorities. Following are a series of background points you should feel free to use and to tailor to your conversations Wednesday night:.. . '.. Overall Points . . ...; ~ ...... ..... ..:: -.' ~" · . Federal Way strongly supports continued investment in transponation and transit infrastructure, both in terms of improving congested state highway corridors and in providing high-capacity transit alternatives to the public. · The City has strived to be a regional player on these issues, but also wants to. ensure our growing community is treated fairly as joint ballot propositions are ironed out for Sound Transit Phase II and the RTID. . . ST Phase II . . · Federal Way believes that any Phase II ballot package should contain a Light Rail Transit extension to our City - specifically, extending LRT from the current SeaTac Airport terminus at least to the Federal Way Transit Center at 31 ih Street. . . . . . Many ofthe most capital- and operating-intensive Sound Transit Phase I investments in South King County were devoted to commuter rail trains and commuter rail service running through the Green River Valley. We believe it is . critical that Phase II focus on light-rail transit extensions to the south and also believe it is important to c~imect the starter-light rail"'system in Tacoma to Federal Way at some future point. . The City has worked with our Federal Way Chamber, Sound Transit staff, and citizens at large, and strongly believes that a light-rail ali~ent running south should utilize the Interstate 5 corridor. We have previously communicated this strong community preference to the ST Board. A previously-considered. alignment along State Route 99 would unduly inipact businesse~ that have been. affected by recent SR-99wideningprojects, could cause vehicular and ped~strian safety problems, and would have visual and. noise impacts as well. RTfD . The City appreCiates the "Blueprint forPt~gres:s" inciusion of the Inter~tate..5, . Highway 18, HighWay 161 'Tn~gle Interchange' in its listing of King County. .investments. ''Completion of the Triangle Interchange -:the state's fifth most . congested interchange - is Federal Way's highest RTID priority. ' . The City::~sosupports the full funding: of the S~te Route 5.09 proj~Ct and.vimts ..to ensure, that as .RTID deals with project cost increases due to rising concrete and asphaltprices, that the 509 project continue to feature "collector/distributor" latles along 1-5 down to 320th Street. ... .. . .. .. . ' . In terms of the. Triangle, its. overall cost has increased, as has been: the case with. . other projects. Because the Triangle can be completed for a relatively modest amount offun4ihg, webcilieve'it makes senSe for the RTID to increase itS. i.nvestmentin the Triangle to ensure it is;:fiiUy funded upon a successful vot~. .. (NOTE: Overall cost figures and project components are still under discuSsio~, but it appears total cost will now be in the rqnge of $240 million; WSDOTand the. City of Federal Way have about $110 million in hand). : : . .' ~ i: f : . ~ South County Area Transportation .Board MS: KSC-TR-0814 20 I South Jacl'~n Street Seattle, W A 98104-3856 Phone:. (206) 263-4710 Fax: (206)684-2111 . August 22, 2006 . The Honorable John Ladenburg ., Chair,. Sound TrimskBoard 401 South Jackson Street Seattle, W A 98104 Dear Chair Ladenburg: At the June, July and August meetings, th~ South County Area Transportation Board (SCATBd) reviewed information provided .by Sound Transit on possible scenarios for Soun~ Transit Phase 2 (ST2); and discussed the following policy questions that are illustrated by the various scenarios. f L . Does SCA TBd .want to reconuitend:scenatios that focus on capital. more than operating? For example, extensions of light rail compared to ~ew Or expansion of existing regional express bus routes? . 2. What is SCATBd's preference for focusing on the regional spine (light rail) compared to dispersed investments (par~ng. facilities)? . . 3. How much does SCATBd want to recomniend for ST2 irivestnients.yersus planning for or securing right of way for ST3? . . 4.. Does SCA TBd want to rule out the lower tax levels? If so, would SCA TBd recommend only A and .5, or also .3 scenarios? 5. Would SeA TBd want to recommend that ST identify revenues for a 25- yeat period, rather than a 20-year period? Does SCA TBd want to weigh in on the assumption that . construction will occur simultaneously in.theeast..south and northcorridorS? Based .on that discussion,. the following are SCA TBd' ~ preliminary recommendations for your consideration in developing more refined plan options for ST2. . Emohasize caoital investments: The ST2 plan should emphasize extensions ofthe light rail . . line and include other early investments that will improve the use of Phase 1 investnients while the light rail is being extended. SCATBd members agree that extending light rail as far south as possibleis a high priority for ST2. In addition. SCA TBd reels it is imptirative to show citizens .early progress on ST2 projects. Because extension of the light rail spine will take longer to complete, SCATBd recommends providing complementary investments early in the Phase 2 implementati~n timeframe. This would include projects such as additional parking in the commuter rail corridor, and a direct access ramp between SR 161 and Smith Street. In developing ST2 plans, Sound Transit will need to find the optimal balance between extension of the spine, which will occur over the longer term, and continued improvements to existing service and dispersed investments, which could be implemented sooner. Algona .. Auburn.. Black. Diamond.. Burien .. Covington.. Des Moines. Eoumclaw .. Federal Way.. Kent.. King County .. Millon Muekleshootlndian Tribe .. Nomlandy Park.. Paeitie . Renton.. SeaTae .. Tu.kwila .. Pierce Transit.. Port of Sean Ie .. Sound Transit e .e. e. The Honorable John Ladenburg August 22, 2006 . Page 2 . Support Urban Centers: Regionally-designated urban centers not served on this prioritized system should be supported with transit facilities thatwill increase the centers' readiness fo~ future Sound Transit service and system connectivity. 'The Sound Transit LOng-Range Phm, adopted by the ST Board in 2Q05, states, "Throughout the phased implementation of the all-day, frequent, and fast high capacity transit system, Sound Transit will prioritize its .-light rail investment funds for the completion of the Everett-S~ttle- Tacoma Link light rail system and the HCT system directly connecting Bellevue with that north- south rail spine. . Regionally-designated urban centers not served on this prioritized system should be supported with transit facilities that will increase the centers' readiness for future. Sound Transit servi~e and system .connectivity." . '.. . Pursuant to this policy, SCATBd supports that inclusion ofthe.Burien Parking Garage/fransit Oriented Development project in the ST2 plan: This project will enhance connectivity and . service for the ~ est Seattle- Burien area of Southwest ,King County. Increasing parking availability for transH..riders in this part of King c:ounty.would improve the ability.oflocal area residents to utilize transit arid gain access to ST Express, light rail and commuter rail, thus generating additional ridership for all Sound Transit service. Burien's current Park~and-Ride lot is consistently full, and parking will be limited at the ST South I 54th Street stat~on~ such that the Burien Transit Center Parking Garage would assist both Sound Transit and Metro in addressing .. an ever-incr~ing de.l)iand for parking. . ,. '. Focus on hil!her levels of investment: The ST2 plan should focus oil investments that can be achieved with .a 0.4% or 0.5% sales tax increase, so that significant system improveme..ts can be accomplished. At this early stage, it appears that the 0.4% or 0.5% sales tax increase levels will be needed in . order to generate sufficient. funds for the improvements that are needed. SCA TBd ~elievesthat the public will support higher levels of investment if it is convinced that the projects are needed and can be delivered. . SCA TBd encoUrages Pierce County's contributions to the extensions of light rail in south King County to increase the services to Pierce County residents. In.'addition, recognizing that ST2 will be coupled with RTID projects, both agencies will need to clarify the total cost to taxpayers so they understand what the package will buy and at what cost. SCA TBd looks forward to additional details about financial plans that will be available o,ver the coming months. . Consider a 25 vear timeframe: A longer duration for the plan may result in a greater ability to make the n~eded investments. . SCATBd,understands that the current scenarios have been developed for a 20-y~ar financing and implementation timen-ame. SCATBd suggests that Sound Transit and RTID consider a25 year period for financing, which may improve bonding capabilities. However, this would need to be balanced with a concern about extending the implementation of projects until 2030. . The Honorable John Ladenburg August 22, 2006 Page 3 . .Minimize planning:' or' securinf! rig:ht of way for. ST3~ ST2 should be a . large. enough. package to include the necessary improve~ents in this phase. While SCA TBd recognizes that not all candidate projects are likely to be included in ST2, it is supporting the higher levels of taxes at thjs. time because. it believes that the voters will support a package that will deliver projects.ofreg~onal benefit. Because no one can be certain ifOr when ST3 will happen, it would be very confusing and presumptuous to voters to publicly refer to ST3 . until we can have a firm delivery schedule for Phase i and Phase II improvements.. Coordinate sequenCing: of.investments: Th~ sequencing. of Sou~d. Transit and RTID .:. investments should be coordinated to provide the greatest benefit and. minimize impacts. SCAT~d believes the Board should explore with the RTID Board the opportunities of . . sequencing improvements s~that early results are visible to the public, and improvements can be . . distributed geographically aI1d modally to minimize iOlp3cts.and ensure continued mobility. throughout the construction penod. The following examples are provided: . . . Acceler~te RTID and ST improvements in the SR 167, 1- 405 and SR 509 Corridors so that the maximum corridor capacity in both roads and transit can be delivered to the public prior to the closure of the Viaduct. With any protracted closure of the Viaduct, 1-5 alone ca.nD<?t handle . ~he significant traffic volumes that would normally detour to it. Therefore, the two Boards . . should seek to expedite improvements in other 'c;orridors in advance of the Viaduct closure to .. provide commuters and freight a reliable detour during the time when the Viaduct is closed. It might be useful to conduct some regional modeling to determine the best alternatives for maintaining,mobility during the closure of the Viaduct. . IfRTID investments in the SR 520 corridor are a high priority for early implementation, RTIO and ST might consider focusing ST2 early investments in the South corridor,. This would distribute the impacts of construction through~ut the region, minimizing adverse ,effects in one area. .Inadditlon,.improvements such as parking in.the commuter tail corridor would .. maximize use of Phase 1 investments and encourage commu~ers to shift from Single Occupant Vehicles (SOV) to transit This could also improve mobility for freight during this timeftame. Once Sound Transit has finalized plans for ST2, SeA TBd recommends that ST2 plans clearly articulate how the proposed regional investments would benefit the tegion and citizens of all subareas so that thes~ issues do not become obstacles to Sound Transit's succ_ess in the next phase. In addition, SCATBd members have indicated the need to clarify for the public the distinctions between Metro Transit, Sound Transit and tile Regional Transportation Investment District (RTID) and explain how theinvesfinents of each are complementary. This is important now in order to lay the groundwork for a successful vote in the future. . We want to remind.you that these are our pteliminarycomments on STI, and they are predicated on assumption that these..investments will be balanced with RTID investments throughout the . region. When more information is available on potential RTID projects, we may' provide additional comments. for your use in refining ST2 plans. . .' . The Honorable John Ladenburg August 22, 2006 Page 4 . . In closing, SCA TBd appreciates your efforts tq.obtain,our input and incorporate our local . concerns into a regional plan. As other issues arise, we look forward to continuing to 'contribute t6 a regional plan that best selVes all interests. Sincerely, ~~ Pam Cart~r . Councilmember, City of Tukwila . Chair ~J;a: John Wise Mayor, City of Enumclaw Vice Chair South County Area Transportation Board .Cc: The Honorable Shawn Bumiey:, Chah\. RTID COUNCIL MEETING DATE: October 17, 2006 ITEM #: S-g . ....-.-.---.--.-__... ............__...~.,..,',...._ ..........................._.... ~_..h.....___........_._.....__..___....._.. ...........____.____.............. .. ......._..._______."._..__........__~......_........_.____,..______ . CITY OF FEDERALW A Y . CITY COUNCIL AGENDA BILL SUBJECT: Target/Safe City Grant - Downtown Core Video Equipment POLICY QUESTION: Should the City approve the acceptance of an equipment grant provided by the Target Corporation through the Safe City Program? The grant would cover the cost of the video equipment to provide surveillance capabilities for the Federal Way Downtown Core. The value of the equipmentprovided under this grant would be a minimum of $5 0,000.00 COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DA TE:October 9, 2006 CATEGORY: [gI Consent o City Council Bu~iness o Ordinance o ~esolution o o Public Hearing Other . ~!,'\ FF l!.1!:.~2.~!..~X:..._~~~?:1:~Q.:...I~~}~!?.~!l!I:l:t~!~~ry.iE..~~ L~~~!~na~t___m. mm~_~':: Pol.~~.~~:?~~en~...._...._m Attachments: 1. PR&PS Committee Memo 2. Safe City Grant Proposal 3. Crime Comparison 2004 to 2005' 4. Roles and Expectations Guide 5. Proposed Equipment List Options Considered: 1. Accept the Safe City Grant, Accepting funds at a minimum of $50,000 to purchase equipment. The funds would cover the cost of the video equipment to provide surveillance capabilities for the Federal Way Downtown Core. 2. Reject acceptance of grant. ..--..--..................--..........-.--......--.........---.....----_._...._...._..._,,_...-..__..._...._.....-...-._..__._~_._........_--_.~_.._---~..-_._------~--- STAFF RECOMMENDATION: Staff recommends Option 1 to Accept the Safe City Grant CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: ;1t=,~/XJI4, Council COMMITTEE RECOMMENDATION: PRPS recommends Option -l- be accepted and forwards to Full Council for approval on October 17, 2006. i Committee Chair Committee Member PROPOSED COUNCIL MOTION: "1 move approval of the Target/Safe City Grant for video surveillance equipment in the Downtown Core. ". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) . COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACfION o MOVED TO SECOND READING (ordinances ollly) REVISED - 02/0612006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # [-- \ CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT . DATE: TO: VIA: FROM: SUBJECT: October 9,2006 Parks, Recreation, and Public Safety Council Committee Neal Beets, City Manager Brian J. Wilson, Interim Chief of Police Target Corporation/Safe City Equipment Grant Background: The Target/Safe City Equipment Grant will provide the Federal Way Police Department with stationary and mobile video surveillance capabilities in the downtown Core and The Commons Mall. This equipment will be used in conjunction with the development of a community partnership with the business community that encompasses information sharing regarding trends in retail theft and crimes against the businesses and their patrons. The addition of the video surveillance will give officers the ability to view potential crimes in progress while responding to the call. It will also provide video for prosecution of those cases. The grant would provide the City of Federal Way with approximat~ly 20 PTZ video cameras that would be placed in The Commons Mall, parking lots, Steele Lake Park and along the streets within the Downtown Core. . The grant would also provide one mobile surveillance trailer, which would also have video surveillance capabilities. The video system would be able to be controlled and viewed over the Federal Way Intranet the same way that the current cameras are available at 320th arid Pacific Highway S and also at 31th and Pacific Highway S. The Target Corporation has generously made the equipment available through this grant so that the Safe City Program can be implemented in Federal Way. The Safe City program is designed to improve economic development by encouraging businesses to locate in an area where crime is deterred through the use of video surveillance and info;rmation sharing. It also provides citizens . with a greater sense of security due to the crime reduction efforts. . 1 &'2- . . . Federal Way, WA .Police Department Grant Proposal &3 . My name is Shawn Swanson. I am a police officer for the City of Federal Way in Washington State. I am assigned as a mall resource officer at the Commons Mall. The Commons Mall lies in the middle of our city of 85,000 citizens. It is at the hub of our city's business district. The City of Federal Way is a diverse and dynamic community that hosts a number of cultural events, such as Han Woo Ri. Han Woo Ri is an annual festival celebrating our large Korean-American population. The event is held in several locations around Federal Way including the Commons Mall and Celebration Park. The city hosts a large Fourth of July event in Celebration Park. Each year, approximately 10,000 people come to the city's premiere park to enjoy fireworks~ live music and food. Federal Way plays host to a large number sporting events every year. The Reebok Women's Triathlon is a hugely successful event that is held downtown. . Federal Way is also home to the King County Aquatics Center. The Aquatics Center is a world-class venue that has hosted numerous state and national events as well as the 1991 Goodwill Games. The City of Federal Way is about to undergo a metamorphosis. Our city leaders are working diligently in creating a more definable downtown core that will become a destination for Federal Way citizens and out of town visitors. The new Federal Way envisions replacing a number strip malls with a compact urban center that will include street frontshops with condominiums and business offices above. The downtown core will be a place for people to work, live and shop. Everything will be within walking distance. It is an t?xciting makeover that Safe City will only enhance. . L-~ . . . Challenf!es We Face Federal Way is adjacent to Interstate-5 between Seattle and Tacoma. SR-18 connects to Interstate-5 as well and is a major state highway linking eastern Washington cities such as Spokane and Yakima to the west side of the mountains. In addition, there are two major transit centers within the city's center. Unfortunately, this junction creates a convenient meeting point for the criminally minded. The FWPD has recognized that, often times, out of town criminals would victimize businesses in our city and then utilize the immediate access to the freeways and/or transit for a quick getaway. &5 The Federal Way Police Department understands how important this project is to the city. We are determined to ensure that the area is crime free so that the project can flourish and realize it's full potential. The economic vitality of the downtown core is paramount to the success of our city in the long run. The Federal Way Police Department and the City of Federal Way are excited to team up with the Target Corporation in pursuing the Safe City grant. . The Federal Way Police Department has committed two full-time police officers to patrol the Commons Mall. The mall ownership contributes roughly $86,000 per year to staff two officers and they provide retail space to be used as a police substation. Added police presence and the The Commons Mall police substation allaws us a quick response time to advent of new technology have crimes committed on the mall property. Police officers are also available helped us reduce crime at the mall to assist citizens with other matters. in recent years; however, I feel we can take that one step further. The FWPD has established an excellent working relationship with AP teams in the major retail chains and this has allowed us to make many arrests in cases that would otherwise go unsolved. . A great example of this was a case from Target earlier this year. CCTV surveillance cameras and Target's POS system allowed me to arrest a team oflD and credit card thieves who were victimizing people from Tacoma, W A to Everett, W A (a stretch of over 60 miles!). The case was made possible largely because ofthe technology available to the store. The hard evidence obtained from Target's AP team allowed me to file felony forgery and financial fraud charges not only in Federal Way, but in several other jurisdictions as well. These suspects victimized over 15 different people that we know of so far. They are career criminals with long criminal histories, all of who are looking at lengthy prison sentences now. This would not have been possible without the help of the Commons Mall Target AP team. FWPD Officer Shawn Swanson and Target AP Team Leader Ramon Franco team up to make the Commons Mall a safer place to shop. L-~ . . . . The Federal Way Police Department takes pride in being an innovative police department. The success of our department can be attributed to the use of new and cutting edge equipment, some of which is detailed below. Safe City will enable our city to continue that tradition and provide the best service possible to our citizens. Bait Car The FWPD has made reducing auto theft in our city a priority. In the past year, we have conducted several sting operations utilizing a "bait car". This is a Honda Accord that is outfitted with GPS and LOJAK. It has in-dash cameras and several silent alarms that contact the 911 dispatcher if the car is entered. If a person steals this car, responding officers can shut the engine off and lock the doors so that an arrest can be made safely and quickly. This bait car has greatly reduced the number of car prowls in the Commons Mall parking lot. It should be noted that Target's parking lot cameras added to the effectiveness of this program. SummIt 11I111ill1 ! MlDotj fJl r III J! rlliJY----=- ~--I~~~-----==---n;;: 1 .Ed Q,."'h ~..o. ..... ~C. )(0" 4..... l:UIt =T.. ~P. .. Bat. . ....1iI..... The FWPD utilizes a computer . Ej"~;ili,:;,'.'~;~;e;.-;~:~..;";;'T.~-i.oi;;;;'-.c';;;$;:;;;~"ri~;-ri";;;;';;'iiii';';;;;;' & program called Summit. Summit is ~ ,,""SO< it......., a database that is accessible by --'2"2.. every FWPD officer from their lM1:1"-......... '..I............ _ *1__ ... ..r::-:- ....~:=:.m.. si-:fiji' IIp;l'!4I,l...~r Prw.:::":.rD<Zn~_' lW'o.!401 patrol car computer. The program ",,:=:':"" _'or: ~ lists information on every person Dl.0l.": ~.~.. _ ,-.- Nor;:: ~t. BSN: L'l~~..~.. - that the FWPD has contacted since HorneTeJ:hiiiid[)fiqr'sk.nseftumb~1 1-.. ::== . r. _ToI:III .,.. .81.....er:1..!.~7... the department was founded in ---- D08:t..ml". ..IT... Eltt:1iiii' 1_ ._..... Cmplln:~I""Lm. 1996, what their involvements with Rl<O:~:I_"'_._~ 01.....:("; I ....." IlJ>loth:~.I_._....... 8",fi8:_ HIIr.~ PoL...... Toollr.mr:'.I-'" .. the police were, physical _,..~. !i1i',m H8IIIO:(!iii' 1-.0> .. 8u11d:~1 W8;ohtflsi'''. roo::.. _:~ I__J -1iiiis11~ descriptions and contact '::1.... ....... _ L_m __, _.~I:-~~~; -I.:_r:=:~!.~ ::~__-_:::..:~::.__: t _eo...: 1iW'.1iiW: fiC1r.1iii: /iiit r=-r:=. c:: c: c::- r:=. c: c r information. The program has been p..c;:mr"'I~"r-''':.:':;';':::'r',,--.~~=Kt'Sl' """,";j- . updated to include photographs on _1m "' persons booked for crimes. Summit allows officers to identify potential suspects and to confirm their identity on the spot. It allows officers to detect criminal patterns as well. The program can be used to search for suspects based on physical characteristics or MO's. This is truly a high-tech solution that has real and verifiable results. C-l . Each and every police report is submitted into the Spillman system and can be accessed at any time from a department authorized computer terminal. Officers with a working knowledge of this program have a virtually unlimited information gathering ability. FWPD Atl.. Every patrol car computer is outfitted with the FWPD atlas. The atlas gives officers the choice of four maps ~ well as a contact list for businesses and apartment complexes. The maps are interactive and an officer can zoom In on apartment complexes and businesses to get a detailed view. For example, officers can pull up the maps and find out exactly where specific apartments are located within the property or where a store is located at the mall. . Another mapping option shows outlines of each home in our city and what the house number is. This map can be toggled back and forth between a line view and a satellite Image. The atlas has complete contact information for apartment complex managers and access codes for secured buildings and/or properties. RAIN (Regional Automated Infonnation NetworkJ Federal Way Police Officers have access to the RAIN program from their vehicles. This program is a database that is accessible my multiple law enforcement agencies. Now a Federal Way Police Officer can see if their suspect has been involved in criminal activity in other cities around the Seattle/Tacoma metropolitan region. If their suspect is located in RAIN, the officer can learn more information by viewing the other agency's police report( s) online. . c-~ . GUI Mobile The FWPD utilizes a program called GUI Mobile. This is the system most used by officers on the street. It is a direct link to the Valley Comm dispatch center in Kent, W A. The program gives real-time updates on officer's calls. When an officer is dispatched to a call, he or she is provided with a contact person's information and is notified if there is a hazard associated with that address. Officers can use GUI Mobile to run names or check vehicles. By giving officers the ability to obtain this information on their own, valuable radio time is freed up. This is very important for officer safety. . Wi-FI Network The City of Federal Way has developed its own wireless network for use by city agencies and the general population. www.federalwavwireless.com provides affordable broadband internet services to Federal Way citizens in the downtown business corridor and in the area around 21 st Ave S. The City of Federal Way has recognized the benefits of installing a wi-fi network for businesses and private citizens. In addition to being a public service to Federal Way residents, city officials believe wi-fi could prove to be an economic boon to the city. ~. .--- Jr is oIl wlrlJi,l (ooch There seems to be an economic advantage if a city is wired, and there's an advantage to small business. Businesses see mobility as a benefit. It makes business sense for the city to be involved. Citywide wi-fi coverage . &1 might be a reason to locate here. The city believes that it's a technology that's going to be . standard, and Federal Way is ahead ofthe curve by installing the network now. Online Capabilifies The Federal Way Police Department is taking advantage of internet technology as well. Now, citizens can.file online police reports by visiting the Online Reporting System at www.citvoffederalwav.comlfolderslhome/vourcitvservices/oolice/newonlinecrimereo ortlstart-reoort.html. This link is part of the city's website. It is convenient and easily accessible. More importantly, it affords our citizens a greater level of police service because patrol officers are more readily available to address in-progress or priority calls. The FWPD is also looking at expanding the citizen/business input segment of the city's web site. Currently, a citizen or business owner can access the website and alert the patrol section of any concerns that they want addressed. We would like to expand this further to include criminal intelligence on problem spots. The improved program would supplement our crime analysis section instead of only being sent out as a . patrol bulletin at the daily briefings. The city's website also allows citizens the ability to file a compliment or complaint online. They can analyze crime statistics or find out when the next town hall meeting is. . To date, the City of Federal Way has invested over $400,000 in the current wi-fi/internet program. The benefits of the system and the economic possibilities are proving to show that this was money well spent. Online Refail Theft Program The Federal Way PD is currently implementing a retail theft program. The program would enable large retailers, such as Target, to file cases directly through the city's computer network. In cases where the suspect is cooperative and they have a valid photo ID, the store would be issued a police case number and the suspect could be released. Charges would be filed just as if a police officer had issued the citation in person. This program would allow for a quicker turnaround time for AP teams. In the past, AP teams would have to wait for the next available patrol officer to clear their previous call and then respond. Now the process would be much quicker. Again, this program affords our citizens a greater level of police service because patrol officers are more readily available to address in-progress or priority calls. . c.-to . . . WJ-NT204 The City of Federal J 40....@ I! &1 ill 111 q~I~'S 1iiI. ~ Way has installed _ traffic cameras at most of the major . intersections in the downtown corridor. TheSe cameras are accessible by police computers by using WJ-NT204 via the city's intranet network. Police officers have the ability to view the intersections by moving one of four PTZ cameras at each intersection. The cameras have presets and can be used to view surrounding businesses as well. t::;~,_:_~ C~"::i'.:. r;l'<::~: ,Y; C"j The vision of the Safe City grant is to employ a similar capability by using wireless cameras within the downtown wi-fi coverage zone. &/} t ~ . '.r. --0.,/ The Federal Way City Council and the Federal Way Chamber of Commerce have developed a plan on how they would like to reshape "downtown" Federal Way. The city plans to redevelop the 414 acre city center and establish an urban center that contains a mixture of retail space, offices and residential. This area would be flanked by the two transit centers and immediate access to Interstate- 5. This would be in contrast to the separate strip mall complexes that dot the area right now. Our city leaders realize that a vital city center is important to Federal Way's future because it provides a gathering place for the community, promotes economic development, reduces the . tax burden on residential homes, is a natural step in Federal Way's evolution, and helps Federal Way address rapid growth in Western Washington. The city plans to implement the following changes; · Limiting new single story construction to 16,000 sq ft · Prohibiting gambling activities and the sale of second hand merchandise . Removing residential density caps . Increasing some base building heights · Updating the height bonus program to allow for additional building height in exchange for more open space and visual amenities . Modifying site and building design standards in relation to pedestrian-friendly developments, and · Allowing 100% replacement of improvements that are damaged or destroyed by accidental cause The City of Federal Way created a City Redevelopment F1,1Ild with initial investment of up to $5 million to help fund partnerships and/or optioning/acquiring property to position for redevelopment. The City Council created a Private-Public Partnership Advisory Committee that is made up of various members from the community. It is responsible for developing criteria for the City Council to use when disbursing the City Redevelopment Fund. . C-J2. . . . The area slated for redevelopment is in the heart of the Safe City area the FWPD has designated. It is also the area most covered by the city's wi-fi network. Recently, I learned that Target offers grants to local police departments. I would like to request your consideration for such a grant to assist us in purchasing wireless PTZ cameras to place in our business core. The cameras would make use of the city's wi-fi network that is already in place. The cameras would be placed in strategic locations to combat the increasing vehicle break-in/thefts, assaults, drug problems, etc. I would also like to request hard line equipment to outfit the Commons Mall with cameras. The areas in red represent "blind spots" in the mall parking lot. These areas are havens for criminals such as car thieves. dru!! dealers and mu!!!!ers. The addition ofCCTV cameras in the red zones will make our mall much safer. Right now, the south side parking lot of Target (as well as the rest of the mall) does not have adequate CCTV coverage. This creates a zone where criminal activity has an opportunity to blossom. In the next few months, the mall will open a new movie theater on the south side of the building. According to mall manager Gary Martindale, the theater is expected to increase mall sales/traffic by 30%. The increased traffic will surely L-}~ generate more crime. We are working diligently with the stores at the mall to keep the crime out, but we truly need your help. . The FWPD relies on its community partnership. We understand that our citizens and business owners are the eyes and the ears of the community and that they have valuable input that we can use to make our city safer and more livable. With Safe City, we can bring all of the business representatives together and conduct regular information sharing meetings. All too often, the same criminals are victimizing multiple businesses, but the businesses don't have a forum to share information. Target may have photographs of a forgery suspect. Best Buy may have a license plate of a car the suspect used. Wal-Mart may have contact information of an associate. Rite-Aid may know the suspect as a regular customer in their pharmacy. When all of this information is presented together, the FWPD can build a strong case and file criminal charges. ~: --, . Safe City can conduct citizen meetings where new focus areas can be developed. The FWPD proactive unit can then address those areas and put an end to the crime.' The Federal Way Police Department can use Safe City as a medium in which to involve the city's youth. The department already has a Police Explorer program in place and it can be an intergral part of the program. For example, Explorers can monitor the cCTV system from the safety of the FWPD main station. Any suspicious activity can be reported directly to an officer patrolling the street. Safe City can also sponsor programs to promote education and social responsibility. The "Good Grade Brigade" could be such a program. Federal Way school district students holding a "B" average or higher can bring their report cards to the FWPD mall substation and be entered into a drawing for $100 gift card to one of our local movie theaters. C-Pi . . . . Young people can often times be enticed by gangs. A number of factors playa role in this, such as the need for acceptance or sense of family. Safe City can sponsor anti-gang programs through the use of volunteer advocates. Former gang members serve as volunteer youth counselors and can be a trusted source of information for troubled youth. Where gang members may not want to open up to a police officer, .they may relate to a person who has "been there and done that." Safe City can sponsor weekend cleanup parties to paint over gang graffiti or clean up debris along the side of the road. Safe City partners can donate paint, trash bags or snacks and drinks to support the cleanup teams. The prosecutor's office can playa large roll in Safe City. The Federal Way Police Department will recommend that crime enhancements or multipliers be applied to crimes committed within the "Safe City Zone". Criminals will face stiffer penalties if they commit certain crimes (such as theft, vandalism or assault) within this area. The local media can add to the effectiveness of the program as well. The City of Federal Way will make it very clear to the criminally minded that they are not welcome in our city. Our efforts to protect our citizens and business owners should be unsurpassed and the model for every other police agency in the State of Washington. Safe City will surely promote growth and prosperity in our city and help us greatly towards this goal. We are excited about the interest the Target Corporation ~ taken in teaming up with local police departments to make our communities safer and we look forward to continuing our strong relationship with your company. The Commons Mall employs its own security staff who patrols the parking lot in ~ marked vehicle. The FWPD's mall resource officers park their cruisers in high-traffic areas to further deter crime. GIS . r, It is 0/1 Wllhif) fOO{h ....o..~;.~ ". ".... .r I-....-~:. : .~, ':.'. i .'t' ...... ::. .~'. '1;". ,"'; ...: ~.-: III' ~ . . ) In Safe City Federal Way, patrol officers will be able to access all of the CCTV cameras from their patrol car. The luxury this system affords the police department is immeasurable. Officer safety will be increased tenfold and crime monitoring can reach new heights. Stint( Ooerations: Proactive unit officers can conduct surveillance in target areas from a safe distance. They can do so with the assurance that the suspect(s) will not see them. Priori/v Incidents: In the Safe City zone, Federal Way Police Officers will.no longer have to arrive on-scene of violent or out-of-control incidents without knowing what challenges await them. Officers will be able to view the scene before they arrive. An action plan can be devised "on the fly" that will maximize officer safety and ensure that the bad guys are taken into custody. Crime Prevention: Safe City areas can be monitored at all times from the Federal Way Police Station. If something suspicious is observed, a. police officer can respond immediately. Safe City will enable the FWPD to take a more proactive role instead of reactive. A true benefit to . our citizens! c.- Jtp . . . CCTV Cameras The Safe City program in Federal Way will make use of wireless PTZ (Pan-Tilt-Zoom) cameras set in strategic locations throughout the Safe City zone. These areas will be targeted by the Federal Way Police Department's crime analyst. The Crime Analyst's recommendations will then be forwarded to patrol representatives for additional input. Once areas.are chosen to place cameras in, the final recommendation will be sent to the city's MIS division to see ifthe camera placement is operable with the city's wi-fi network. The City of Federal Way can also make use of mobile platforms such as the Cerberus mobile tower. This system will allow for the FWPD to place cameras in special event areas such as Celebration Park during the Fourth of July festival. Where large gatherings are expected to take place, these mobile towers will offer an added layer of security for the citizens of our city. The mobile towers can also be placed in strategic areas to address specific criminal activity. An example of this would be to place the tower in an apartment complex that is experiencing an unusual amount of vehicle break-ins or thefts. Since the City of Federal Way is located in the flight path ofSeaTac airport, the towers can be used to enhance site security in the event of an air disaster in our city. The towers can also be used to monitor areas that may have been exposed to a HAZ-MAT incident as well. The use of the camera towers will reduce the risk of exposure to officers and minimize the department's expenses. C-/l . 2005' Arson 19 24 Domesticdis utes 1197 1366 Assault 782 797 Miscellaneous 2067 2455 Bur 1 681 790 Missin Person 292 652 Criminal Mistreatment 20 16 Traffic Accident 2095 2249 Forgery 188 147 Fraud 292 331 Fu itive 0 2 Harassment 534 523 Homicide 1 7 Liquor 31 30 Kidna in 11 13 Malicious Mischief 896 1289 Miscellaneous 161 190 Obstructin 46 34 Poss. Stolen Pro 99 123 . Prostitution 12 38 Reckless Burnin 7 6 Robbery 110 151 Sex Offender 44 51 Sex Offense 166 170 Theft 2864 3666 Theft of vehicle 1133 1572 Traffic Offense 1289 736 Tres assin 95 86 VUSCA (Dru s) 290 286 Warrants 1362 1615 Wea n Offense 68 56 Note: items highlighted in yellow mark an increase over the previous year. C-/~ . . Roles and Expectations . Community Partners (other retailers, community groups, civic partners) Participate in Safe City GAPTL, STL, DTL . HalAP Safe City Team . Acts as a steering . committee for Safe City . . . . . . SAFE CITY . Participates in meetings Shares information with other community partners Helps create plan to sustain Safe City Remains involved with Safe City after implementation Ii . . . Provides support for DAPTL and ETL-AP Supports initiative with group and regional leadership Participates in team member communication for Safe City Attends local 'meetings and events as needed Provides ongoing support and recognition for the project .' . . . Supports leadership team as needed Oversees progress on Safe City through regular status updates with DAPTL Oversees budgets Acts on media and community relations opportunities Approves site selection criteria Owns final site approval Solicits stories for Community Relations Provides ongoing support/guidance to law enforcement throughout the implementation process DRIVING COMMUNITY SAFENESS 6-J1 ' PAGE 22 Si ns TBA $5,000 $102,300 Covers si na e costs '0!f1~~IJP.J!l.IN.lL~':\ij}?tiji!'K..t:;'{~~'!l.i&.K;j;;0~it;i;:':t::2;-gt;, ll~Ktl/fl,iwiJ!l'"gll(f3f:.K~~:5\>~':;:,~ti,1~~:!~E}j~~'?~~ 'Craig SchleCht (949) 709-3078 ' Hal Lanier (800) 762-4796 ' , ec po n reps WI ca WI an accurate quote. The above prices were provided by Target AP who use Checkpoint systems at their store. (;'2-0 . . . . . . COUNCIL MEETING DATE: October 17, 2006 ITEM #.: '5,.h CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL , SUBJECT: Target Corporation- VHS to DVD Technology Grant POLICY QUESTION: Should the City approve the acceptance of an equipment grant provided by the Target Corporation? The grant would cover all costs to purchase a VHS to DVD Video recorder and a Television monitor to view the recordings. Target Corporation will provide the equipment valued at $320.00 . COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: October 9, 2006 CATEGORY: ~ Consent o City Council Business o o o Ordinance o Resolution Public Hearing Other STAF~}.l.E~O~T~y.~~~~d O. F~.~!.e.!?-",g~.r:~act ~ervices ~ieute~.~.~,_",..nEPT: Police Department Attachments: 1. PRPS Committee Memo 2. Grant Proposal Options Considered: 1. Accept the Target Corporation Equipment Grant, valued at $320.00 2, Reject acceptance of grant. STAFF RECOMMENDATION: Staff recommends Option 1 to Accept the Target Corporation Equipment Grant CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: A.~.f,,: l1(/.-~ , CommIttee COWlcil COMMIrrEE RECOMMENDATION: PRPS recommends Option ~ be accepted and forwards to Full Council for approval on October 17,2006. Committee Member PROPOSED COUNCIL MOTION: "] move approval of the Target Equipment Grantfor VHS to DVD recording Equipment and Television Monitor n. , (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # \:)-1 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT . DATE; TO: VIA; FROM: October 9, 2006 Parks, Recreation, and Public Safety Council Committee Neal Beets, City Manager Brian J. Wilson, Interim Chief of Police SUBJECT: Target Corporation Equipment Grant Background: The Target Equipment Grant will allow the Federal Way Police Department to provide the Federal Way Municipal and King County Superior Courts with recordings from our client businesses in DVD format. The courts have requested that the police begin providing copies of videos held for evidence in DVD format. All of the client businesses at the Commons Mall provide our agency with the videos in VHS format and we then have to arrange to have the video transferred to DVD for prosecution. We normally do not submit the evidence video with the case filings until the case is ready for trial due to the current steps necessary to get a video transferred to DVD. With the ability to provide the video to the prosecutor prior to filing, the prosecutor's , office can,see the criminal act prior to filing and also use that video for plea negotiations. This . ,will be a cost savings for all involved parties by providing greater evidence for the filing decision and also expedite guilty pleas eliminating the need to pay overtime for officer's court appearances and allow prosecutors to apply their time to other cases. The Target Corporation has generously made the equipment available through this grant so that the officers assigned to the Commons Mall can do the tape conversions at our Mall Substation thus expediting the process. This equipment would also be available for any officer needing to utilize that equipment. 1)-'2- . 1 . Federal Way Police Department VHS to DVD Technology Grant Proposal . TARGET . 1)-3 OVERVIEW . My name is Shawn Swanson. I am a police officer for the City of Federal Way in Washington State. I am assigned as a mall resource officer at the Commons Mall. The Commons Mall lies in the middle of our city of 85,000 citizens. Federal Way is adjacent to Interstate-5 between Seattle and Tacoma. SR-18 COlmects to 1-5 as well and is a major state highway linking eastern Washington cities such as Spokane and Yakima to the west side of the mountains. In addition, there are two major transit centers within one block of the mall property. Unfortunately, this junction creates a convenient meeting point for thecriminal~y minded. The FWPD has recognized that, often times, out of town criminals would victimize stores here and then utilize the immediate access to the freeways and/or transit for a quick getaway. The Federal Way Police Department has committed two full-time police officers to patrol the Commons Mall. The mall contributes roughly $80,000 per year to staff one officer and they provide retail space to be used as a police substation. The City of Federal Way provides the second officer. . The Commons Man jJolice substation allows us a quick response time to . crimes committed on the man property. Police officers are also available to assist citizens with other matters. The FWPD relies on its community partnership. We , understand that our citizens and business owners are the eyes and ears of the community and that they have valuable input that we can use to make our city safer and more livable. We are excited about the interest the Target Corporation has taken in teaming up with local police departments to make our communities safer. With your help, we can achieve this goal much fuster. REOUEST The Federal Way Municipal and King County Superior courts have moved into the high tech era and the prosecutor's offices are requesting that CCTV evidence tapes be submitted in DVD format. Currently, all of the major retailers at the Commons Mall record their security videos on VHS format. tJ-y . . . . I would like to request your assistance in procuring one VHS to DVD recorder and a small monitor. This unit would allow us to convert all CCTV tapes to DVD immediately and we could send a copy to the prosecutor with each case filing. We would place the unit at the Commons Mall Substation and would make it available to other Federal Way police officers who may need to utilize the technology. ,". ......:}~..;.. .".. .... ," . .' :",.;~~;.:~. ';,':> ""':":~';;.~:-.: ~:,.:~.:~.'.";' , :-.--. - <~ ~y '1 ~ '=- j ~ _ ~ ' ~,....,..,.,.,. '''''"'''''-''''-~ -,...,,"'- ..,---..~ -'-\:.,-<.;~. -<.=",,,,,, > "",,," Toshiba DVR5 DVD Recorder with VCR and Toshiba 13A26 13" Color TV I believe that the units above would suit our needs perfectly. I located these items at Target.com. The DVD- VHS unit is $249 and the television is $89. The Federal Way Police Department is committed to making the mall a better place to shop, but our resources are limited. We fuel that by teaming up with the large retailers, we can make a noticeable impact on reducing crime. Please consider us for any funds that you may be able to allocate towards achieving our goal. If you have any questions about our department or the mall, please feel free to contact us any time. The Federal Way , Police Department would also be glad to invite you on a ride along with one of our officers so you can get a fuel for how our department operates and to get an in-depth look at our dynamic community; , Sincerely, Officer Shawn M. Swanson, #104 Federal Way Police Department 1)-5 ragt;; 1 Ul 1 Ed Fadler - Grant Items Received From: To: Date: Subject: Shawn Swanson Ed Fadler; Kyle Sumpter; Tiffany Krusey 8/12/2006 11;43 AM Grant Items Received . We have received two items for the mall substation as requested in earlier grants from the Target Corporation. They are: ~ 1.) Polaroid 14-inch flat screen television.~ )")..0 Model: TTX-141 Serial Number: K0500100810009672 ocJ 2.) RCA VHS to DVD recorder.j " - Model: DRC8320N . Serial Number: NA088G213RAOTR I don't know what the process is, but these items need to be cataloged in as City of Federal Way property. If they need to be inspected for any reason, they will be at the mall substation. Officer Shawn Swanson, . Commons Mall Resource Officer Federal Way Police Departm~nt . shawn.swanson@cityoffederalway.com (253) 529-8742 Mall Substation (253) 835-6748 Message Phone-... . 1)-{o . file;//C:\Documents%20and%20Settings\default\Local%20Settings\Temp\GW} 0000 1.HTM 8/16/2006 . . . llA-J'+J. J'+ rUIc.rlal JUUC':'lCICV 1 V ~.rVlalVJU.l;VIII ragc J VI J '~Polaroid ~ Print ..,J Back to previous page TTX-141: 14" Pure Flat Tube Stereo TV Perfect for the kitchen countertop or dorm room, this 14" TV has a pure flat screen monitor and hooks up to any VCR or DVD player. *Only Available in the United States .~ . '. r" I Features . 14" pure flat tube stereo TV . 4:3 aspect ratio . 181-channel television (NTSC) tuner . Built in Stereo Speaker System . Tint/color /brightness/ contrastjsha rpness level controls . User-selectable sound and tone controls (bass/treble/balance) . .User-selectable picture control (memory, dynamic, standard, soft) . User~selectable 3-stage color temperature controls . Trilingual on-screen display (English, Spanish, French) . Channel Recall, quickview .. Sleep Timer . · 'Closed captioning . Child lock . Full function remote control II Specifications . Power: AC 120 volts, 60Hz . Inputs/Outputs: 3 AV inputs (1 side, 2 rear), Cable/antenna input Home I Shop J Products I Consumer I Business I Creative I Support I Company Site Map I Store Locator Copyright @ 2006 Polaroid Corporation I Polaroid Privacy Policy D-1 http;//www.polaroid.comlglobal/printer _ friendly.jsp?PRODUCT%3c%3Eprd _ id=845524... 8/16/2006 ~ Print DRC8320 - DVD/VCR Combo Recorder/Player \ , 7;~~~;;r::: -~:'\' '~:~~.~~1l ..... ~ .., -- " - '!.. ......... ..." "",- ~ o ~ , ( +) Enlarge View · DVD Recorder / HiFi VCR Combo - Record from your TV, camcorder, or other video device using DVD+R/+RW, DVD-Rj-RW Discs or record directly from VHS tapes to DVD · DV-Input w/Camcorder Control - This high quality digital connection is Ideal for transfer of Digital Video (DV) camcorder home videos over to DVD. It also Includes camcorder control to simplify the process · TV Guardian@ - This Foul Language filter is built in and ready to use. When activated via the parental control menu, the DVD player scans the subtitle dati;l and mutes the TV when offensive language Is detected · One-Touch Copy VHS to Disc - Easily copy from your VHS tape to disc with the touch of a button . . · Front Audio/Video Input Jacks - Allows convenient hook-up of camcordersl mp3 players and other devices . · Interactive User Interface - With this unit's user friendly interface, DVD recording and playback have never been easier · Starter Kit with 1-800 Consumer Hotline - This unit comes with a DVD+RW disc as well as a 1-800 to help guide you through your first recording Available from WAL*MART. . .. ....-...., ~IOW~.~. 0TARGET mel1er '1-- l:)-~ http://www.rcaaudiovideo.comlrcaav06/ Audio V ideorr emplates/Print.aspx J- <lbv J UJ. J SPECIFICATIONS DOWNLOADS CUSTOMER SUPPORT 8/16/2006 . . . 09/11/06 MUN ZU:Ob ~'aA . . . 09/12/2006 To whom it may concer:O:. A grant was appmved for the Federal Way Police Department. The decision for approval was based on tbe continuous support provided by The Federal Way Police Department Mall resource officers. The grant payment was funded by Target investigatiODS.and was allproved by Investigations Team Lead Travis Johnson. Investigator Steven Bon~:lers used a Target issued credit card to purchase a DVD recorder and Monitor for the Federal Way Police Deparbnent sub station located in the Commons MaU. Offieer K.C. Krus,ey was given a copy of the grant request letter along with the receipt for the equipment provided. We thank you for your support, professionalism, and passion in the relentless pursuit of justice. Siiiterely, Jeffery A Rose ~ ---"!~.--_..h'_' ~ ~_......._..._- . .~ -. InvestigaBaas Specialist, Seattle Metro 0-4 . . . COUNCIL MEETING DATE: ... \~l']JQl.pm CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: 5-i SUBJECT: PANDEMIC RESPONSE PLAN POLICY QUESTION: SHOULD CITY COUNCIL ADOPT PANDEMIC RESPONSE PLAN? COMMITTEE: PARKS, RECREATION AND PUBLIC SAFETY MEETING DATE: 10/9/2006 CATEGORY: ~ Consent D City Council.Business STAFF REpORT By: RAY GROSS D D Ordinance Resolution Public Hearing Other DEPT: Public Works Attachments: City of Federal Way Pandemic Work Sheet City of Federal Way Pandemic Response Plan Options: #1 Approve plan as presented. #2 Modify plan as directed by committee. #3 Not approve plan. STAFF RECOMMENDATION: Option #1. CITY MANAGER APPROVAL: Committee COUllCil DIRECTOR ApPROVAL: COMMITTEE RECOMMENDATION: Of>-;-\C)"" ~ \ Committee Member ROPOSED COUNCIL MOTION:- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ,COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # l\-\ City of Federal Way Pandemic Planning f_' Dep~~m~~t'~ p~inJ~ of cO!lla~c~Jor pandemic plann~ng: _ ~ __ ~ _____ _ partment _ Contact Name VYor~ N_~m~er f~__ __ana.9~r's Office Derek Matheson 253=-8~~-2411 _~i!Y~~~rl1~Y__________ E-mail address .- - derek.matheson(a2c!~V~ffe~_eral~C!y.com i Donna Hanson i 253-835-2412 i donna.hanson@citvoffederalway.com . '~~6~i8~C!n9 -[253-835-6716--_~==._] a~~Y~hwanQ@citYoffederalwav.com ___ j Ray Gross .253-835-2712 I everett.oross@citvoffederalwav.com - .. -u----TGfna-PalermoI253-835-3002 ---~----r oina.oalermo@citvoffederalwav.com .~~~==~==-=~_~_-_J_ ..._J . c=-------r~_______L__~ ~ City Leadership Continuity: . . ~~~~:"~~ ~:~:~ . ..-l~~~~~~~n=~~:~i ..----I---...-L-==..T.. ... Department Directors ______-j Cary Ro~___ i ___._____~- ilwen Wang. i --~--'-1Brianwifsori'- ---------~--l------ Kathy McClung __ Patricia Richardson Patrick Doherty ---- --L~~=~-- aJ Protective Equipment: (6 week) B ask 42 boxes lrrohibit mask (box of 300 mask @ $54.67) NOISH N95 mask_____ 292 box~~~~~-~ask (box of 20 mask @ $36.00) Hand gel dispenser 116 cases I Case of 8 @ $84.96) Alchol wipes. . 132 boxes ---[(Box of 100 @ $16.99) LAW CIVIL Pat Richardson LAW CRIMINALiAaron Walls _..___._..____ '-."--.'-"-"'--_'-'-0 .._._ .. Commun!ty DeveloPrtl_e~~____u_l.~C!!!lY ~c~llJn.9 Managel!l~.n.~~_~~~~s _.___~I~~I1__YYan9 Parks, Recreation & Cultural Services ---______0._.___-----.---. Public Sa!~ty ________n_mu__ Public Works -------------.__-..'0 Municipal Court i IJfit.ri~ha!ds~:m@cit'y'off~g~~a!wav ~cofl1__ ___ :_aClr~.rl.wa!!s@gitv~!federalwav.com __l k.?thv.mccluno@citvoffderalwav.com .! 253-835-251 ~_______.:l\N~I]_. w~nflJ~~itvoffederalwav. com _______ 253-835-2570 :iS3=83S=2S80-H- 253-835-2610 _________-1..-___.__...__________ I .-----.----~ . ---------.--.-.__L_ m... _.__ _ __._ j I . I '4.-=t=m- .-;- T--- H----------r.--.------r-- --------- -----i-----------f-..--------- ]-$ 2,296.14 i $10,512.00 ~ 1,359.36 ; $ 543.68 $14,711.18 . i before tax and postage -------.-.--r--- _._-----~._---------.-j.---,._-- I i T---- ._------~.--- I , -----L___ , I I ~- -:==]=1 , , -----t----------+------------ i -t .......... ._________.In.... ---.--------! .. ._+-~- ~------.---,.-,-.--i------------. --------l- I ! ~ ~-1--- .~t~:::-J =:.:..:=-1 -- i I ! i ._u____ ----~------ - --_".'~=~=-=-~:~=i.'-- ~~-==~,I~-~:-.:~==---::-~:-=:=~--=]rr __~~=~:=-=-- j' -. I I I ---------:-----...---- -------------+----~._._.__. I -_.~----------+---_._-- I ----- "HU'--r-'---'u'-" , ------1- .- +-----,-..---...-.- .-..~--- ..l._~_._ _n._________.__ --... --- . H ~-'L Critical F unctionsIPositions by City Department City Department City Manager's Office Minimum # of staff required to accomplish. Is cross training possible? City Manager 1 yes Community~:lations : 1 [yes 2'yes - -!-- Admin Assts: LAW ------i. Prosecution 2!no Permit intake Accts Pay AR billinglCustomer Svsc 0.7S V (in place) Bank depostifonter-officelin-out mail O.lS V( in place) Cash Mgml (access to funds/credits) Parks, Recreation & Cultural Services City Hall Operations Evidence Building Garbage Pickup Meals on Wheels Public Safety Patrol SupporVDetectives Civilian/Records 0.1 V (in place) Yes 1 & volunteers 103 no 22 no Is an alternate work scheduale possible? yes . yes __ 'yes lno ,yes Is telecommuting . possible? If yes will it be? Core operating I hours? . 'yes/yes jSli~. ino !same 1...-..-------.------.1.--______..__ I .-- -}..---- - ---u------------t.---____.__.__ ! possible I court hours . -_._---_.._-!~--------_.__. i ! lna "-'-'-~ible I yes/yes I I I ino SomeiN PartiN no no no no I no BOU (Bomb) COU (Civil unrest) SRT (SWAT) Public Works Infrastructure SWM Administration ~~.~a-'!.tL__. 26 no 3 no 'yes ~ ---rv~-- ~.~ Ino ~--.6-~;;---.-.--i;;--------to/no 1.--1!.;-~---._.-.-i;S'---- I ~ . I 2iyes ,yes t---- --- --.;.- '1---- . ~s !yeS Prosecution Admin II! yes i yes Civil.advice~---t====__~=_2Ino ===-_'=:Ti!s-'-.' Ci~~admin/Risk _---_.+___.____~~-..-.-.-.--:X".s... Community Development I' i . I i . o.slyes Permit issuance i o.slyes _.l!.~ Ino :~p~:~ency exe~tions-.~==~l~-=-~=-.=-=;l:=--=-=~~-~-~-i~~s...-- _ _. __ :_]:: ====__-I__- !-~--~E".:l:~ ,IVCOMM Support ____ 1______34V (in ~~~_____-..JSome __ _ I I! I 'payrotllHR setup _~..:.S.l~~-process)_..____~.s-- . ____ __-'SorrleIN Fleet support 0.2S/V (w/svs dept) ...j!es_. no WC process (time loss pay) 0.2S V (In place) ,Mostly SorreJY . pta -r-- 1 V (In ce) I yes ---,----- jPartly ! ~--- Yes Ino Yes iDaylight I~".:l__._____-.-:_~~---~----- no - ~-- I Iyes ~ Street System Maintenance )evelopment Services T rafflc Maintenance 1!yes ! 2;yes .----]---.-.---.1-- . _____..J_____._l1~e.s Trafflc Signal Timing ._._~._~._._-----~~-~- ::IP review ~~._---~~!~~._---- ..-'1'-----.---- ~ ; yes '>olid Waste & Recycling Coordinator oM Coordinator ----l.-~_.--n l:Xes Ilunlclpal Court ~rraignments 3'yes 3,yes 4'yes 4 yes 1 'yes 2 yes 1 yes 1 yes >re.Trials rniiis' n Custody ~CO Orders lench Warrants ::Ounte~ )hone ----+---- same ___..___.1-____...... I !no 8-4 M-F ~--_---1. i yes/yes I6-S M-F I ! I ! partially i 6-3;30 M.F ! ..-----t-----j------.-----:- .-----.-.- ----.-.---- iyeslyes lsame - i . .-..-,---..----t--.-- .-- -- -.----.-- :yes/yes ~xible ._______~_.___..__._____ : yes/yes ! 8-S M-F _.l~~_~====i~~_~~_._ ____._._~~:~_~~~~-~=-..~~..~-- ,yes ino _~_nl~.:~._____ ,yes ------ yes ,yes . yes yes . yes yes : yes yes yes. yes no no no j yes/no I no/no . _.~~t--_._-~---..;..- -I 6-S M-t 8-SM-F 8-SM-F 8-SM-F 6-S M-F 8-S M-F I i --- m__ h_ ..__._....._.____._ I I -4--'---_____________+_________ I i I .. --"-- ----- I i .. --t.---- -.- f , ---..---+----.- I -t-- . ._~j---~----- ! .._--~--_. I -..I .- --_~___._._.___ I ! CH hrs flex flex --.t -- .------...------ I 1 "T--..n.. .---~ -+- --+---.---- . flex CHhrs CH hrs flex flex 6-S M-F 8-S M-F 6-S M-F I ._--~-- -t--~~]-~==--- Thursday morning I .... --r----.----- r--.-.------ +- i 24ff 24ff 24ff as needed as needed I as needed I 19-3M-F I -~---r--'-- +--- +------- I -.1..________ _ i ..__L_._.__ ! same . . P\-.$ . . . City Of Federal Way Pandemic Response Plan Basic Plan PANDEMIC RESPONSE PLAN CITY OF FEDERAL W III' ~ fllllilh II 11!;;ll.llilllll!lh'II" 'n 1.11'11 ,...'h, .jlll hdlllll"'" dlllllllllllll!jl>, '11!;II' ' ,llllillll..!..I........... . '1,1.11.,. .'. . 'I'! .. . ,. , JI'I I' 1'<1 ! '! I .. II~~~~' 18, 2006 'lllllllb~;RAFT #3) !Ii! JI (1 Basic Plan, Page 1 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc ~-, 9/29/200 City Of Federal Way Pandemic Response Plan TABLE OF CONTENTS 1. Introduction 2. Purpose of the Plan 3. Scope of the Plan 4. Planning Assumptions 5. Authorities 6. Phases of a Pandemic IIIIllllll', 'iltl..IIIIIIIIIIII'11 I!II, . .ll '\ 'I 7. Responsibilities 8. Concept of Operations a. Overview b. Direction and Control c. Communications Basic Plan IIIIIIIIW" .t II' d M t t 1.111'1 , . i iga ion ,hhhllUp., e. Surveillance 'II, . !1II111111 f. Public Education 1111 IIIII!1 "IUII/1111111 fUlUll .'li" . g. Vacci~lanct ';viral Medi~~f:ons I h. ISOla~U41eed Qu '"tine ;111111' i. ~ocial Dim~ffifi ~"1"ftjftfiIlWI' 9, "YiJ ' 01 ~~l~e ' JIiI I of Federal ResP'~111 ~rr '/'1' " 1111111" ,I. ,I Appendix A cn~180~~deral Way Continuity of Operations Appendix B Cit)fIHfFederal Way Employee Guidelipes during a Pandemic Appendix C Greater Federal WayEOC Activation & Operations Appendix D Proclamation of Local State of Emergency Appendix E Prevention & Treatment Measures for Staff Basic Plan, Page 2 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~--5 . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan . 1. INTRODUCTION . Severe influenza pandemics represent one of the greatest potential threats to the public's health. Pandemics are distinct from seasonal influenza epidemics that happen nearly every year, causing an average of 36,000 deaths annually in the United States. Seasonal influenza epidemics are caused by influenza virus.es,;,yhic.h circulate arqund the world. Over time, people develop some degreeofimm1.Nl~~o;these viruses, and vaccines are developed annually to protect people from s~~us illness. Pandemic influenza refer. s to a worldwide epidemic due to.a .n. e~H. Wr~. ; ht~'callY different strain of influenza virus. A pandemic virus strain can sprea9 i~idly fiR.' erson to person and, if severe, can cause high levels of diseasell~Ia~~th aroun "llliOrld. Pandemic viruses develop in two main w~l..rst, Wi)~~birdS arethe~llftm. €Sir for all influenza viruses. Most avian influenza virus . . t . . r~~t or cause si~!licant disease in humans. However, new pandemic in iru~es can arise when avian influenza ~iruses acquire the abillf~. to. infect and ~ isea~e in human~, and then spread rapI~ly from person to pers.~Jh...li~r,CO. nd, all mfl. vIn:ses exp~nence frequent, shght changes to theIr ge~~b!ijh.tut1~~. . . re over tI tits necessItates a change in annual vaccines to protect ~ ai~~ll~ .. . I infl~ a. Occasionally, however,.infl.uenza viru~~.s..un...dergO a ti"1'l "~I!llfuetic composition through the combmatIOn Of,j1d1mt1tmlrd humah.1t~s. ,Ill The creation 01 .~.,I VI....ru...... it.i~.I.....e....a...ns that n:~... .IJ,ifn?t all, ~eople in th.e world will have never been expose . !~..e.J~i11l1nfij, nand h,-e no Immumty to the ?ISease. It also me~s tn~lm. accmQ~lmpst D~!. ~d and therefore are not hk~ly to be a. V~?l.... . tf......j~ I~or '.l.d..un... . ~ffi'....i? 1....C...h.. tIme many people could become mfected and se · ., S..IY.III. 11111'... 'ill.I.I.l'll'1 ,II .111 ' ,II. if;!! DUrinMIat~20th centu~npree p~~demics occurred that spread worldwide within a year. ri,'l! .. fljte.n. .za pan. ill~mic of 1918 was especially virulent, killing a large numher of young, 0 H~5ise h~#iihy adults. It is now known that this pandemic was caused by an avian influe ,.' ~,us that suddenly developed the ability to infect humans and to easily spread fro ..~erson to person. The pandemic caused more than 500,000 deaths in the United States and more than 40 million deaths around the world. Subsequent pandemics in 1957-58 and 1968-69 caused far fewer fatalities in the U.S., 70,000 and 34,000 deaths respectively, but caused significant morbidity and mortality around the world. These two pandemics were caused by an influenza virus that arose from genetic reassortment between human and avian viruses. . The Centers for Disease Control and Prevention (cDc) estimates that in the U.S. alone, an influenza pandemic could infect up to 200 million people and cause between 200,000 and 1,900,000 deaths. The worldwide public health and scientific Basic Plan, Page 3 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc J\-tp 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan community is increasingly concerned about the potential for a pandemic to arise from the widespread and growing avian influenza A (H5Nl) outbreak across several continents. Although many officials believe it is inevitable that future influenza pandemics will occur, it is impossible to predict the exact timing of these outbreaks. Table 1. Estimated number of Episodes of Illness, Healthcare Utilization, and Deaths Associated with Moderate and Severe Pandemic Influenza Scenarios for the U.S. Population and King County(1 ,2) Characteristic Moderate (1 958/68-like) U.S. King County 90 Million 540,000 45 Million 270,000 865,000 5,190 128,750 773 64,875 389 Illness Outpatient Care Hospitalization leu Care Mechanical Ventilation Deaths 209,000 1 Estimates are based on extrapo~n from past p ics in the U.S., and do not include the potential impacts of in · .' . .thtURns. n.OI avail .~Ir.ur,ing the 20" Century pandemics. . t. 1I11111l'li' .' il,lll! 2 The calculations use.. d 10 determine l. filiillJlllll!tlit~. blel'~ are based on the following assumptions: .' ... . I "'ifl~.lll! !!lIlW o King Cou Ifi~YUU for 0.6% . the total, .S. population. o Suscept\ to thel demic i . ~$nza subtype will be universal. o The cl~ ck rate .wil.l .P!80%. in the overall population. Il~ess rates WIll be~bpolji~ ed chIldren (about 40%) and declme !~ on ,king wtmHJlan average of20% will become ill during a 11',1 commu tbre Ill! ill111t"h. Of those w 'liftcom~ ~!ll'ith influenza, 50% will seek outpatient medical "iIIRiP"..e... ,!I.I.I.,....'......;1 \1111111,. "lIt' Ther~ are se~~~hi~ara~teI1WiCS ~f influenza pan~emic that differentia~e it fro~other publIc health em" .... ,cIe~IIFIrst, It has the potentIal to suddenly cause Illness m a very large number of pe .l~ho could easily overwhelm the health care system throughout the nation. A pande~! outbreak could also jeopardize essential community services by - ~. - causing high levels of absenteeism in critical positions in every workforce. It is likely that vaccines against the new virus will not be available for six to eight months following the emergence of the virus. Basic services, such as health care, law enforcement, fire, . emergency response, communications, transportation, and utilities, could be disrupted during a pandemic. Finally, the pandemic, unlike many other emergency events, could last for several weeks, if not months. Basic Plan, Page 4 of 27 t\ I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~-l . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan . 2. PURPOSE OF THE PLAN . The Pandemic Influenza Response Plan for the City of Federal Way provides guidance regarding detection, response and recovery from an influenza pandemic. The Plan describes the unique challenges posed by a pandemic that may necessitate specific leadership decisions, response actions, and communication mechanisms. Specifically, the purpose ofthe plan is to: a Define preparedness activities that should be unde~en before a pandemic occurs that will enhance the effec~ i.v,e,ly'llt1h tresponse me. asures. a Describe the response, coordination and deci' making structure that will incorporate Public Health Seattle K.. inH1J. '0 'lPHSKC), the health care system in. King ~ounty, the C.ity OfP~, \eral ~ij~ltW1dState and Federal agencIes dunng a pandemIc"II/miltl, I, IIIII~ a Define roles and responsibilities ~ng all phases of a p .. .'. ic. a r:>e~cribe publi~ health i~terve~li~n~..in a p~p. emic respon '. ,'. the Iunmg of such mterveunons, "llllilllli~llllllhlll .,' During an influenza pandemic, the C'lX, O,f,. Federal W ~~ . .' I u, tilize the plan to achieve the following goals: \1111111111 .. .1111 ~ =e~=:;f;~~~~~1 eathSentJ~W:s a M~n~m~ze social d~sruPtionl'l. dill .,IIIIIII,l) a MIm~~ l~c losses II;' J The plan will be ted W.liOther prep~,.... .~s plans and activities, and will be coordinated w, ith, the pI "Ill, ;~..~,...', 1.~lt~.;..s.t,~..~~Filld federal partners. 3. SGO!i,'8WllMl~ 111111111111'. "'1111111111111' e.. ...m. . an y ocu .' n t e ',. s, responsI I ItIes, an actIVItIes 0 t e Ity 0 Federal . ifWd PHSKC~. wever, specific responsibilities for key response partners are included ~lbi.,~light p....... . ts of coordination between agencies during a pandemic. It is expected that h~UJ", re f: Ilities and health care professionals, essential service providers, local go ~t officials, and business leaders will develop and incorporate procedures and proto s addressing influenza preparedness and response activities into their emergency respons~ plans. This plan currently does not address measures that would be taken to contain an outbreak of the avian influenza virus in birds or other animal populations occurring in King County. Federal and state departments of agriculture are primarily responsible for surveillance and control of influenza outbreaks in domestic animals, although agricultural control measures interface with public health actions to prevent transmission into humans. . Basic Plan, Page 5 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~-~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 4. PLANNING ASSUMPTIONS 1. An influenza pandemic will result in the rapid spread of the infection with outbreaks throughout the world. Communities across the state and the country may be impacted simultaneously. 2. There will be a need for heightened global, national and local surveillance. 3. Birds with an avian influenza strain may arrive and cause ~l'ian outbreaks in King County prior to the onset of a pandemic, significantly i~~ domestic poultry, wild and exotic birds, and other species. ill 4. The City O~F. ederal Way will not be able to relY. ?MlIHtl id resources, State or Federal asSIstance to support local response effortq, 5. Antiviral medications will be in extremeIY~ll~~~,!pply. Loc plies of antiviral medications may be PriOritized~.lpHSKC for use in . alized in~u~nza patients, health care work~r~m. '.. idin~ c.~e fl. o"'~ patients,. ~f~er pnon~y groups based on current natlO:nal'l~lme~l~m consulta~; wIth the Washmgton Department of Health (DOH). q'Ihll,1 6. A vaccine for the pandemic i~uenza. strain witUJ~ly not be available for 6 to 8 months following the emergenij .' novel virus.llllll a. As vaccine becomes av' UJij '11 be dis (f'and administered by PHS~C based on current ,ti. on l}in. e. s .' in consultation with the Washington DOH. III 1111'. IUUIW" b. Insuffic' H 'es ofvacc' sand antijllral medicines will place greater emp on s distancing ategies and public education to control thet sease in the '\Mland County. 7. The number of I J "ng outp,. lent medical care and hospitalization coul~ . elm I. UIUMUiI~ystem. , 1111U. - an~lhffis will have to modif~ th~ir ope~tion~l struct~~e to .111'1" respon Igh.~Yt>>tptl~olumes and mamtam functIonalIty of cntIcal " "IIII~I' ri;':~~th s~! may have to respond to increased demands for \1~nJ:'ice whi. e medical workforce experiences 25-35% absenteeism due 1111 I, c. De inpatient beds and assisted ventilators will increase by 25% or more,. d prioritization criteria for access to limited services and , resources may be needed. d. There will be tremendo~s demand for urgent medical care services. e. Infection control measures specific to management of influenza patients will need to be developed and implemented at health care facilities, out- patient care settings and long-term care facilities. f. The health care system may need to develop alternative care sites (designated "flu clinics") to relieve demand on hospital emergency rooms and care for persons not ill enough to merit hospitalization but who cannot be cared for at home. Basic Plan, Page 6 of 27 i\. I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc t-\-'\ . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan . g. Emergency Medical Service responders will face extremely high call volumes for several weeks, and may face 25-35% reduction in available staff. h. The number of fatalities experienced during the first few weeks of a pandemic could overwhelm the resources of the Medical Examiner's Office, hospital morgues, and funeral homes. i. The demand for home care and social services will increase dramatically. 8. There could be significant disruption of public and privately owned critical infrastructure including transportation, commerce, utilities, public safety, agriculture and communications. ,it, 9. Social distancing strategies aimed at reducing the spreaQl~ih(ection such as closing schools, community centers, and other publiGIS<<thering points and canceling public events may be implemented du~n~I~'ptWfJtmic. 10. It will be importantto coordinate pandemic res o~e stnlt\!tmf~ thr. oughout the jurisdictions within King C?unty and .t~ou 1F.6\mti~s iri~q~~~get Sound area and the State due to the regIOnal mobIlIty, the populatIon. llllh U, The general public, health care System,.~ onse a. ..~. necci.es, and ele~~t. '"I~{:l. ders will need continuous updates on the statust ofll 1~putbreak, im Wets on critical services, the steps the City ofFedera I and PHSKC is t ing to address the incident, and step~,fesponse partne the public can take to protect themselves. "1111111111 5. AUTHORITIES 'lib 111111111'11111' . .' . '11.111111 .1I.lllllfl!ll" .. . V anou~ state ~d loc.al.",. ICIals .hav~~.. e. rlappmlillluthonl1es WIth regard to protectmg publIc he~. .....an s . The. Gov.. .or..,. the State Board of Health, the State Secretary ofHeal1i\~ '.. f ecutive, the ~~l Board of Health, the Executive Heads of Cities, and tho Ipfficer e~l!h can implement authorities within the scope of them">> . . . ction l~ublic health, including Increasing social distanci ~y d'o lic I 'vate facilIties. During a pandemic, the presence of , overl g authoritie nec Itm~~lclose communication and coordination between eleot~ ers and the r.; Heal~~fficer to ensure decisions and response actions are .'. ,clear and . lstent. ,f 1. limRvernor 0 ashington State 'ntfliVove:IJl has authority to proclaim a state of emergency after finding thaP~ltfM~er affects life, heaJth, property, or the public peace. RCW 43.06~1'0(12). The Governor may assume direct operational control over all or'part of local emergency management functions if the disaster is beyond local control. RCW 38.52.050. After proclaiming a state of emergency, the Governor has the authority to restrict public assembly, order periods of curfew, and prohibit activities that he or she believes should be prohibited in order to maintain life and health. RCW 43.06.220. 2. State Board of Health . The State Board of Health has authority to adopt rules to protect the public health, including rules for the imposition and use of isolation and quarantine and for the prevention and control of infectious diseases. RCW . . Basic Plan, Page 7 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE Pr.;AN.doc A-I\.) 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 43.20.050(2). Local boards of health, health officials, law enforcement officials, and all other officers of the state or any county, city or town shall enforce all rules that are adopted by the State Board of Health. RCW 43.20.050(4). 3. The State Secretary of HeaIth The Secretary of Health shall enforce all laws for the protection of the public health, and all rules, regulations, and orders of the State Board of Health. RCW 43.70.130(3). The Secretary also shall investigate outbreaks and epidemics of disease and advise Local Health Officers about measures to prevent and control outbreaks. RCW 43.70.l30(~. The Secretary shall enforce. public health laws rules, regulations~an ~..jm.', {!r. · .~,in local matters when there is an emergency and the local bo. fhealth has failed to act with su~ficient promptness or efficienc..y... '. ~fl J. ftffi., to act for reasons beyond Its control. RCW 43;70.130(4). TH~ secref~lb~s the same authority as local healt.h officers b.ut ~jh~<;>{\exerciselfijhliauthority unless: (a) the Local Health Officer fails~tls unable to do so; (g~~y' agreement with the Local Health Officer grf~l boar~lR:~ealth; or (~~~~ in an emergency the safety of the PrtblmlitHnlth d~ds it. RCW .~!70.l30(7). 4. King ~ounty Executive . \ III'UI~ " '. . The King County Exe~ubve may proclai~ state of emergency wIthm the County when, in the ju t of the Exec extraordinary measures are necessary to protect. .~,. ce, safety ~fare K.c.c. 12.52.030.A. Under a stat e. ~ ' the ecutive may impose curfews, close any or all p 'fltll1. sin fJtilose any or all public bUild.in ,lUIUI', e..s includin~~.li.~1reels' all s, schools, parks, beaches and amu nt arefmd proclaiany such orders as are imminently nee~'n[or. t.he :i-o.t.ectio.n of l~iI"d property K.C.C. l2.52.030.B 5. King COUqtk'!~~ .mP;l;ealth )1' 'lllllljfftm~~..~~~~.dil!lj. M~. IP.. t 8~!MllIIilMw'ofHealth is coextensive with the 'Illil' t)~~~~ of .~ounty."RCW 70.05.035. The local Board of Health ldlffl. shall s\ift**ise a \l~t~~ p.ert~in!n~ t~ the preservation of the life and ,/ 111111. health o{t~~lPeople\~thm ItsJunsdIcbon.RCW 70.05.060. The Board "IIIIIII!shall enfor~l4hr. ough the Local Health Officer the public health statutes of . IItJm....s.t...ate an...<l.lthe rules promulgated by the State Board of Health and the ~lJij~tary 9pfIealth. R~W 70.05.060(1). The Board may also enact such loc~ll~~'and regulatIons as are necessary to preserve and promote the publi~Wealth and to provide the enforcement ofthose rules and ,1' regulations. RCW 70.05.060.(3). 6. City of Federal Way Mayor / City Manager / Emergency Manager Is authorized to exercise emergency functions stated in RCW 38.52.070 as well as City Resolution No. 91-90. 7. Local Health Officer' The Local Health Officer acts under the direction of the local Board of Health. RCW 70.05.070. The Local Health Officer enforces the public health statutes, rules and regulations of the state and the local Board of Health. RCW 70.05.070(1). The Local Health Officer has the authority to . . . Basic Plan, Page 8 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc J\ -) \ 9/29/200 . . . City Of Federal Way Pandemic Response Plan Basic Plan control and prevent the spread of any dangerous, contagious or infectious diseases that may occur within his or her jurisdiction. RCW 70.05.070(3). The Local Health Officer shall, when necessary, conduct investigations and institute disease control measures, including medical examination, testing, counseling, treatment, vaccination, decontamination of persons or animals, isolation, quarantine, and inspection and closure of facilities. WAC 246-100-036(3). The Local Health Officer may initiate involuntary detention for isolation and quarantine of individuals or groups pursuant to provisions of state regulations. WAC 246-100-040 through 070. The Local Health Officer has the authority to carry,Rut steps needed to verify a diagnosis reported by a health care prov,ifJ..~t,haJ;ld to require any person suspected of having a reportable disea~~Kir condition to submit to examinations to determine the presence o(f! diq~Me. The Local Health Officer may also investigate any susp.....e~tclJ. If.ase o~l~ftfiP.ort. able disease or other condition if necessary, and re~~lffilllP.tification 9qfWpitional conditions of public health impo~.,.~e oCCUITl. 'ng withinl~~~~~riSdiction. WAC 246-101-505(11). ji'1lllllllh JilL llllllWi' '11111'.. "illlll"'L . . } The Local Health Officer shall estabhll#:ltn'consultatlOn WIth local health care providers, hea~th ~ cilities, eme~~~HQil anagement personnel, law enforcement agenCIes,' 'ther entItles d~ necessary, plans, policies, and procedures lij~jffiting emerg Ifheasures to prevent the spread of communicable ease.l~~J46-l, -036( 1). I. ,III 1;1111111111111 t.Uuu III II! Wi.' The. L.~O .~Umqriltl'... , Officer ma~I~. ake all nepessary actions to protect the publi ealth iill, . event of a q . ntagious disease occurring in a school or d. ay ,,~., '~'. n. t.e..r.......' .ose a. ct.iO. n...s.m. ~8~linclude, but are not limited to, closing the affec '. F~~ .~~iI?-g othe~lschools, ordering cessation of certain iPI.~~y,I~ties,lu.'~.C.IU~~~ijfwml . s who are infected with the disease. WAC .IIIH,d '~lt8.l.qh~ ...2 0(2~111.. ... ,W" ,;j, 11 I.~'l. . "11 T' . . I llil'h 1.....1,1' . ," !,Iillilll- The Loca'alth ~~~r's powers ~e not contingent on a proclamation 111111111;0. f.. em . ergen".'~'.I.bY the County ExecutIve or an executIve head of a CIty or 1lt0}Vn. ., qn!L ; \fllli, " F;!!. J. '\"j'). .lJ '11 i .'. 'Il. ',~ HIP jei , _4,r Basic Plan, Page 9 of 27 I:\Pandemic\CoFWPANDEMICRESPONSE PLAN.doc 1\ -\ L 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 6. PHASES OF A PANDEMIC The World Health Organization (WHO) has developed a global influenza preparedness plan that includes a classification system for guiding planning and response activities for an influenza pandemic. This classification system is comprised of six phases of increasing public health risk associated with the emergency and spread of a new influenza virus subtype that may lead to a pandemic. The Director General of WHO formally declares the current global pandemic phase and adjust the phase level to correspond with pandemic conditions around the world. For each phase, the global influenza preparedness plan identifies response measures WHO... 'YtwHl' I take, and recommends actions that countries around the world should im~~t. r:t M alth Goals '11Ihh~ . !ll Illph Phase 1 - No new influenza virus subtypes detected sij;e ~tlien in'fIuenza panderiU~~aredness at all in humans. An influenza virus subtype that has lev s. Closely monitor human li~~limimal caused human infection may be present in animals. ,IS' I tH;ance d~'" I 'II"I Ifpresent in animals, the risk of human infection or 1!llhl,.. ,dlllll" I disease is considered low. . 'i11il(l!1! I Phase 1 - No ne~ influenza virus subtypes ~fmtf:d Ifllllll, in humans. However, a circulating animal inflll~~UIMi.n.imize the n~ll psmission of animal virus subtype poses substantial risk of human ,It '~M' a virus to ns; detect and report such disease. I tra ra i If it occurs. Pandemic Alert Period ... .... jlllllllP' Ph 3 H . &'. . ,'llllllllll~l. . h 1:t1 .J h " fth . ase - uman mli~'ctl s) are ~ . . ng WIt aiPnsure rapId c aractenzatJon 0 e new vrrus new subtype, but no h. . . 'lto-huma , · .'. ead, or at '~., b. typo e and early detection, notification and most rare instances 0 sprq a clos .i~~tact. ;~~JJiise to additional cases. Phase 4 -.S. tru.!ll!.mfRn'f~ofh ,I 't.~111lJJ . III, ';'!ootam the new vim, withm hmited focus or delay limited hum~I.\Y~HHNJQ~ smiSSlp,t spread is" spread to gain time to implement preparedness highly...lwf....~..ltiz.ed suggestJ. the VI "M,nO!iwell measures, including vaccine development. adap~tHlfihuman. s. 1lUlilli' , . iHllL ,I! Phase 5 - U~lhWluster(.s) of infecti~n but human-to-hmruiijlth.read IS local. . ' suggestmg that the virus is becom'lijN' creasinlit be. tter adapted to humans, but may not full~ transmissible (substantial pandemic n W Pandemic Phases Interpandemic Period Maximize efforts to contain or delay spread to possibly avert a pandemic, and to gain time to implement response measures. Pandemic Period Phase 6 - Pandemic is declared. Increased and sustained transmission in the eneral 0 ulation. Basic Plan, Page 10 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc (.\_ \ ~ . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Basic Plan In accordance with the Department of Health and Human Services (HHS) Pandemic Influenza Strategic Plan, HHS will determine and communicate the pandemic phase level for the U.S. based on the global pandemic phase and the extent of disease spread throughout the country. The City of Federal Way and King County Pandemic Influenza Response Plans correspond to the WHO pandemic phases. Each phase within the plan is subdivided into two components, "affected" and "not affected" depending upon whether human infection is occurring within the LOCAL region. Appropriate preparedness~d response measures are identified for each phase, with implementation based in P:::/l... ~~ether King County is affected'illlll!ll Pandemic Phases Su Phase 1 Phase 2 Phase 3 a is affected or has extensive Jl1nks with affected areas. L . al area is affected or has extensive travel/trade links with affected areas. Not affected Local area is affected or has extensive travel/trade links with affected areas. B. Not affected A. Not yet affected B. Local area is affected or has extensive travel/trade links with affected areas. C. Subsided D. Next Wave Basic Plan, Page 11 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc f.\ ...1 ~ 9/29/200 City Of Federal Way Pandemic Response Plan PUlb6t information and edueatioo campaign Illlwwidual isolalion of inlluenza cases I I Qumntine close~ of~ cases ! :l III Iil QI :&: ~ i ! 2 A. 1 I Rt!:ommend the pIlblic defer IDwI to ' ~ntries impacI!d by pandemic C1llsullpublic and privatI! sdmoIs. day care centBS j Umit social intl!raction allibriries, colleges iIIId univBSities DJrecl public and priYat! SKlar to implement pandemic emergem:y , slaIlingplans I ~ I Suspend goYl!II1lllYt functions oot dedicatl!d to pamfemic ~ Ilf critical CDlllinuity. Basic Plan of Pandemic Influenza ......J l-Jun-OO Suspend large galherings lsparis eYl'nts. concerts) I Close churches.lIiealeIs and other places ftf'l' crowds gatber 1- I Rt!:ommend use of pIlblic transit only for essentiaf trMI I Pandemic Phase ~ . ~ . '>i'PWl;~WI)A't;;.ml17,'.<' . . 1(?{/i,"/(lrl."..,..71.td/I/(l(~ I '~~pllllellll't_ Basic Plan, Page 12 of27 r\. I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc ,,-IS . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan 7. RESPONSIBILITIES . . City of Federal Way The City of Federal Way will participate with member agencies ensuring continuation of essential services to the' community. Specific steps include: o Identifying critical functions and staffing of those functions. o Identify staff that can be cross trained. o Identify functions that can be performed via telecommuting. o Identify technology needs related to large-scale telecommuting. o Id~~tify functions that can be suspended while st~~~~reassigned to more cntIcal roles.(pll . :'1, o Review human resource and labor policies t~,~mfrmine if changes need to be added to aid the pandemic response ef(Qlt!I" lllll'll o Promote a public education campaign. il!l ' lIi;l, o Make alcohol hand gel, disinfectant ~bs?, ~d masKI~m~~ble and accessible to all staff and the pUb~~onducting business~tlP City Hall. illlllbl \1 ' llllllll',l Local Hospitals, Clinics, Providers and otherihea if~~l1:stenPI~~ers )'1 Health care system partners will participate IHI~IJB~alth Care Coalition facilitated by PHSKC to maximize the lth. . care system Ylkbj'lity to provide medical care during a pandemic. Specific stMlR!ude: '!Ilill~ o ~:'::nfyd::r.o:~d~fi1II\ih:es affJ~~lbe county-wide health o Develo..~.. mechanisms -Jl.~.flipl~htlY~l'nfOrmatiOn and resources be~~4ii system p '. ers, and ~Mltommunicate with City of FR~~ral W ,emergency hDerations center and PHSKC. o ,1~~r 'nate 'I" .the t~~c:~:)l~s ~~~:rl:~~7~~~ft:~~~~:vel sure eaT JijWt~ssionals receive relevant communications HS' a timely manner. . ospitals an '. ~r h. ea ilflWi~facilities will develop pandemic response plans sistent with' I"" ealth ~e planning guidance contained in the Health and Services .... demit:: Influenza Plan. Health care facility pandemic res .;,p.'. lans.~i'i ddress me?ical surge capacity to sustain health care dehve . ,H8R~bIlll~l' s when routme systems are overwhelmed. Health car~IRW!i~ties and health care providers will participate in local influenza surveillanc~ l activities. Hospitals will develop infection control plans to triage and isolate infectious patients and protect staff from disease transmission. . Public.Health Seattle & King County (PHSKC) o Facilitate county wide pandemic planning and preparedness efforts. o Coordinate the community's emergency public health response through o Emergency Support Function 8 (Health and Medical Services), and the Regional Basic Plan, Page 13 of 27 ~ 1 t, I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc - 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Disaster Plan. o Educate the public, health care system partners, response partners, businesses, community based organizations and elected leaders about influenza pandemics, expected impacts and consequences, and preventive measures. o Conduct county-wide surveillance to track the spread of the human disease and its impact on the community. Through liaison with agriculture and wildlife agencies, facilitate influenza surveillance in animals in King County and monitor surveillance data. o Identify and declare diseases of public health significance, and communicate such declarations to health system partners. .il, o Coordinate planning for and implementation of disease~~&~liJwnent strategies and o ;~~~i~~i~~gOing technicalsupport to the health c~~~~~Mm)inc1Uding current surveillance guidelines, recommend~tions for~~iHJ~aJ caseitffnnagement, infection control measures and laboratory testm~. . ,lIllWhlt, · '111/1111,. o Support the health care system's Plannm;f#ffl...d respo. os. e efforts lllIi'med.lcal surge capacity including mass casualty and .wn. .lfa..1tality... '. i"fi~.. e. nts. .1'11..jllw11 o Suppo:t the development and manageme . tHf)J~c~lifttitJ~Iral medIca~~mi stockpIles. 'iIUlWI o Develop and implement ptot"6pls for the use o'tlll~' ted s.uP.., .Plies of influenza vaccine and antiviral medicin~! .tmffi~.t t~ent. w. Ith na I I go" idelines and in consultation with the Washingt \:~~ ... . illlllll')' o Direct distribution and administr lion O~SM~f' incl~ng mass vaccination efforts. 11\ . 'if II . 'l~!IIIIUIIIWI o Provide effect.i~.~~ . ..' .......... cations td~ll\. e.publiC, itHe me.dia, elected officials, health car~ l?~iders,l '1 pess and c .. unity leaders throughout public health emergencIe~~lllllrll. . ;I' . . . 'lw'! Ithl IlhulllUiII. ....1 Stat~ DePanu eal~e ~mi~ ~li!:~g and preparedness efforts. o ,Ii ordinate sta 0e activities. ~l!l ate a CDC atory sponse Network public health reference laboratory foel influenz s te~ting. o Coor nS.' ~ submis . of pandemic epidemiological data to CDC and dissemi '.. of st, wide data and situation updates to local health jurisdictions. o Coordinatel ,H. *. .HJ~~ment and implementation of disease containment strategies across muItipI~ltounties and regions within the state. o Request fedefal-assistance to support the local health and medical response, including antiviral medicines and vaccines from the Strategic National Stockpile, when local and state resources are exceeded. o Educate and inform the public on the course ofthe pandemic and preventive measures. Department of Health and Human Services (HHS) o Provide overall guidance on pandemic influenza planning within the United States. Basic Plan, Page 14 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc Pt-I, . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan . o Coordinate the national response to an influenza pandemic. o Provide guidance and tools to promote pandemic preparedness planning and coordination for States 'and local jurisdictions. o Provide guidance to state and local health departments regarding prioritization of limited supplies of antiviral medications and vaccines. o Determine and communicate the pandemic phase for the U.S. based on the global pandemic phase (established by WHO) and the extent of disease spread throughout the country. . Centers for Disease Control and Prevention (CDC) o ConduCt national and international disease surveillance..II,tlih111 o Serve as liaison to the WHO. . . filIP" o Develop roeference strains ~o. ~ vacci~es and c.ond..~1f.I..~.' s~bfub...t.o ~nderstand transmISSIon and pathogemcIty of VIruses WIth p~~emI~IDijtbRtIal. o Develop, evaluate, and.modifY disease co. ntrff11l~ Preventid"I"1T~tegies. o Suppo:t vaccinatio~ programs; monitor ~~pci~e sa~ety. llllll o Invesl1gate pandennc .outbreaks; defi~~ nlllrll?'. I.d.... em~logy of the dI~ o Momtor the nation-WIde Impact of a pandltfftrrii,. lllllh\ o Coordinate the stockpiling of antiviral drugs ~~her ~ssential mat~t:ials within the Str.ategic N~tional Stock~ill~. . . .'\11111'. . . o Coordmate the ImPlementatIonl"."".<PM J~...rn.......a.tIon. al- \'JI~... .....r.,. a.V~1 restnctlOns. o Under federal ~uthority, imPletrltWmij~'"ff'pn: quaran .. .~d social distancing measures on tnballands, as need~. '. .Il1h.hll." . .,r 'I, ,.1 1111 Ill,. I 'J; dll' '. '1lI11W World Health Organiz . NimMO} '111.111' Ill' ~ r.~]:~::t, a r~~;;~~r:~~~=e:~:c~:~;ine o De~lMRIHmR~I. PallM~m;!.c.;p..'..l\.... 'a!Iil_~ust phases based on current outbreak C.i~ri. HItlOnY.lllllllhl..1 llllll!!; diU . II till 'llll1lhnrr; Spedfi".lllk~s.ponsihilities ~ ity o'lideral Way City Cottil, '. lit Mayor . . .' o Prov tlijli ecutive cy authorization of emergency operations and enact emerged easur to support the response and recovery effort. o Support th ".'PI~ Federal Way Emergency Operations Center (GFW EOC) Management .'requested. o Officially pr6~laim a local state of emergency.(Appendix D) o Designate an applicant agent (Appendix D) . City Manager o Make determination to activate the City's Pandemic Response Plan. o To recommend when to initiate employee guidelines for a pandemic (Appendix B). o To recommend when to proclaim a local state of emergency. o Ensure the appropriate information is released mirroring the PHSKC official statements. Basic Plan, Page 15 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc 1A--t~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Emergency Manager o In the absence of the City Manager make determination to activate the City's Pandemic Response Plan. o Determine if the GFW EOC needs to be activated. o Provide management and direction to the response and recovery effort. o Ensure the GFW EOC is activated and staffed at appropriate level. o Ensure information released is consistent with PHSKC official statements. Public Information Officer (PIO) o Work in coordination with PHSKC PIO to ensure consistellicy of message. o Provide accurate, timely information to the public reg1ili~l~eparations for a pandemic, the impacts of the outbreak, local respons~ tions and disease control recommendations. 11111 Ilfllll o Edu~ate ~e public on how they can protect thep1~q'ves fh)l~lb~coming infected and mfectmg others. l,lIllllli. \, Illl!1 o Direct public inquiries to public informatl' ~i1 call centers operat~~~ PHSKC. . fl!II ., I. III '111111111'1 Emergency Management Coordmator 11111ll, Ihll, I, , o Advise the Emergency Manager on protoco ~~~roceaures within the GFW EOC. i"illll o Keep the Emergency Managei~RfiWed and upda the current situation. o Insure the GFW EOC is operatiri.~i1WiIalt<l8~e and efficl mdinner. 'I- .'I'!I'i!l III p~- \ '. 1I1!11l , All Departments " ,Pl ,i'HUlli!'" o Identify missiow !~nctions th~tliitust be n;irntained during all hazards including p~~~mlc. 'il ill. o Identify sta~~lfan b~ ; 'oss trained t~IDp'form critical functions or emergency response functIo~lh. ,lilllIIlPI1.'h . Ii o Ide~tjftli~lons HI IloulO'WtY~arilY discontinued or performed via t bmm . .~' r se .1 weeks. prepared to. ilize ~ ~PlwH~ssary staff to support the pandemic influenza 'OCi~s.e a.'"d. irect~m. . f.,. y IheJllIly Manager or Emergency Manager. 8. CONC~~'l~PEj~IONS . A. Overview IllllhllWi Ill, PHSKC will be the ll~ad agency in coordinating the local health and medical response to a pandemic with State, Federal, and local agencies and officials. PHSKC will work through the Health Care Coalition to monitor and, if necessary, direct the use of health care system resources and restructuring of health care system operations. The City of Federal Way should devote all possible resources to ensuring that protection of life, property and the environment is carried out by City resources as well as supporting and enforcing any public health orders within the City's jurisdictional boundaries. Basic Plan, Page 16 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN. doc f\ -11 . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan B. Direction and Control Basic Plan The City's pandemic response will be managed by the City Manager and the Emergency Manager per the guidance and protocols included in this plan and the Regional Disaster Plan. The City may activate its EOC to coordinate consequence response and resource management. The emergency management coordinator will provide City Council, staff and the community regular updates and briefings as to the status of the pandemic. Upon r.eaching Pandemic Phase 4 (local) the City will: Assess whether to activate the Pandemic Response Plan. II Provide regular briefings to City Council and staff. dl!ll;llhil, . 11!11ll1~' c. Communications , 1',..1 ,1 1! Illlt " tll! I illlll PHSKC serves as the lead agency in KingCgliH.t~/6r risk cdiijMm:nications m,eSSaging and public education regar,din f/!..nderriic,influenza:\.KIlll~in.g County jurisdictions will coordinate with PH~ ne ensure1f, onsistency oP IlIhW\! communications and education messagin 'Yhfiardi~~demic influ~lfta. '!llllh! .1'" II .i Communications with the puqr c and health caiU~ vide~s will be a critical component of the pandemicre including m . g the utilization of health care services. This plan's com liIIlTrMt:,are ,IIII" o Provide accurate, consisten lIl~;~om~~~ive information about pandem~f.1~H a includin ase defi~1~s, treatment options, infection co~t~~~feasu'l . d reporti ,requirements. ,.' '{IHI"!I!! \' o Insti~l, ari~l~i,~l IIlHRPc confi,>>A~e in the .City' s efforts t~ provide for di\mR~ftM~,safetYHm" i\~ii~ltm"JlfunctIons dunng the pandemIc. ,."dllll:;::~..:..~:~I~;.~~~'H~e~;:~i~:Ct~i~:~~O:~~ ~u:~;::th and '11~lliiru~:t::d~echanism for managing information between the Cit ~~KC, health system partners and response agencies. p% o Conttlbute to maintaining order, minimizing public panic and fear, and facilitating public compliance by providing accurate, rapid, and complete information. o Address rumors, inaccuracies, and misperceptions as quickly as possible, and prevent the stigmatization of affected groups. Basic Plan, Page 17 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc ~-zo 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan D. Mitigation Mitigation actiyities are taken in advance of an influenza pandemic to prevent or temper its impact. Mitigation efforts should occur primarily during pandemic phases 1-3. The City of Federal Way's mitigation activities include: o Planning, evaluating and revising the Pandemic Influenza Response Plan.. o Training and equippi?g City staff to assure competencies tffl~. capacities needed to respond to a pandemIC outbreak. 'ifill, ;"11 o Developing and maintaining working relationships ' w., 1il!i'. ,r.esp.,o, nse partners. o Sharing information with response partners, the ~~a , ublic about the conseq~ences ofinfl~enzapandemic~ and reco~nded. '.' ,ftfedness measures. o Informmg and updatmg elected offiCIals ab9~lliHh$t.p()tentIalI ts of an influenza pandemic on essential servicesi~t1 infrastructure in I Way. o Stockpil.ing necessary equipment thatl}*t~ree needeij to respond to IIDfluenza pandemIC. 11111l! ."hll\, !IW' ':I!III,II E. Surveillance 'II i IIIII Influenza is not a mandated notifiable ~~IlmHer wasbiJllJlh.Jl'Idministrative Code. During a pandemic response, the Diseas~ onWlJu~OO er in ~tommunicable Disease Section may declare the circulating strain i~He~Y it1g the pandemic a Disease of cases"iap. ,.. ,', 'I l,iil!ll!hil J 'I'll" F. Public E~~~;;~I:: '11!11111111:~.IIlIIIIIIIlIII!III1W) The C, it, XI",.',.' Pcit~I!!lIIill!lll':s pi/llj\llwie influenza public education effort through all phases . of a ,Rm1ij~mic may iri~~I. any illil~l,f1i the following clements: o ~iY~ination of p ted arld web-based information. o ActiVQibu~reach in bperation with community organizations. o Freque~~IU~ of ra . , local television and print media. o CoordinatiHijlfm_health care providers and care-givers to ensure consistent aqli}f messagmg. ill G. Vaccine and Antiviral Medications Vaccine serves as the most effective preventive strategy against outbreaks of influenza, including pandemics. However, dissemination of an effective influenza vaccine during a pandemic faces several challenges: o A pandemic strain could be detected at any time, and production of vaccine could take six to eight months after the virus first emerges. Basic Plan, Page 18 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~- '2.--\ . . . 9/291200 . . . City Of Federal Way Pandemic Response Plan Basic Plan o The target population for vaccination will ultimately include the entire U.S. population. o It is expected that demand for vaccine will initially outpace supply and administration of limited vaccine will need to be prioritized based on national guidelines and in consultation with the Washington DOH. o It is likely that two doses of vaccine occurring two to four weeks apart will be required. dlllt l,.'.p'dll, I" " ,ill K~ng Count~ ~riority. Groups f~r Influenz~ vacci~ation d,RpWUI~~m~emiC. Vacci.nation wIl~ be ~dmImstered m sequentIal order. TIer ~ wIll recei'\l~ vac~in~t8ps fir~t untIl the entIre TIer has been completed, followed by TIer 2, JU~ it WIthtnj~RiTIer, individuals in Subtier A will be vaccinated first ~ir com~leted, then ~~lj~rs B; C, and D'tllllllll...II.. \'1.11..' 11lll1w' 'j"'.III. ...,.! jlll\ III .j, Ii 'Ill " d 1,111!1 11111111 1111llllll!' l' .' Basic Plan, Page 19 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~ ~ 2-1- 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Tier J Subtier A Health care workers (HeWs) providing direct patient care Subtier B High-risk patients 65 years old or older with one high risk condition Subtier C Pregnant women Subtier D Public Health emergency responders critical to pandemic response Household contacts of people who are severely immune compromised Key government leaders Description Essential healthcare support personnel Patients 6 months to 64 years old with two high risk conditions Household contacts of children less than 6 months old 11111111, il " 'Ill Iiilllllllll I!II IIIII 1\ 1IIIfl IIII II' Vaccinators People 6 months or older hospitalized in the past year for influenza, pneumonia, or a high risk condition Tier 2 Subtier All healthy people 65 years m Other public health emergency Description older hill, responders People ~J~mt~w 64 years old :~ulli I'blic,safety workers including one high ri~;lcmitUnn;j, I~, fire, 911 dispatchers and . h . : <1 H II II ectional facility staff Healthy childf~h 6 to ~ilfHd ( ,. . r . II i W Utl~lty workers essential for ,,"MUIII.I.1... 'II'... mamtenance of power, water, and '.'11 I, ..Iill' sewage systems III .1,. I. I' ,!- . Ill..... .'.. .... IIIF" Transportation workers transporting Ilflll .j,LIUl!il!11i; . I fJF fuel, water, food, and medical 11'1I111l11i11111!~I... II II!"""'"llIilIlW' ==:11" public ground ",111111;;1, 11111111' . 1111111111'" =E~:=:;'': 11111111111.. . IIJI 11111III1IIIIIII l' Tier 3 Subtier A Key government health decision-makers Description Funeral home directors and embalmers Tier 4 Description Basic Plan, Page 20 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc' l-\ - 23 . . . 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan I categories above . o Antiviral medications may be useful for controlling and preventing influenza prior to the availability of vaccines. However, there is a limited supply of antiviral drugs effective against pandemic strains. If antiviral supplies are limited, treatment and prophylaxis during a pandemic will be prioritized as follows: . o Treat patients hospitalized with influenza. o Treat health care workers with direct patient contact an91~~~ency Medical System' workers. 111111, o Treat highest risk outpatients (immunocompromis,~~lmegnant women). o Treat pandemic health responders, public safety ~~ key'gij~~mment decision ak till '1\ Imj~ m ers. ..tHll/lll' .111 . o Treat increased risk populations - young ~drenI12-23 montli lijlRf people over 65, and people with underlying medic~l~ditions\i IlilliJ11" o Provide post~expo.sure p~ophylaxis inJceRHlhif~virflitm~nts (e.g. nu~~lWg homes and other resIdentIal settmgs). J1i1;UNI!I' o Provide prophylaxis for Eme:t;~ency Medical SY~l and health care workers and in emergency rooms, Intensiv8~mr Units, and dI centers. o Tre.at critical infrastructure respqH~~ttuOOd health ca Tiers without direct patIent contact.. . II, ,'IIII!lllllihl , o Treat other outpatIents not mclude~lm ~g8HNMI~~e. o Provide prophy .:I~~ghest risk Watients (ijWinunocompromised and pregnant wo . J,IIII jlll~, o Provide prp~ is forijWter health C3lf~, wprkers with direct patient contact. ,h'li IIW' Wh, i/!i!Jlti.. .. ,II . 'li'H \jl\I!hHhH'F"1' H. Isolatlo..n.. ..)Ml... ..d..,..I.IJ...... uaran1i"..,Ia..I~. I'lHiilhhl.,..HWW . ,1I1Iumlfl!lnlll.' ~!llk'HJml DurinJII~..~ phases ofm e,m.. ll~lIfi~.','R.~..P, 1~ ill with influenza wi~l b. e direc~ed to r,emain in Isolaflmtllu, health care . gs or ~tlJ'\;me, to the extent pOSSIble. HospItals WIll implemei\U~plation proto. $ for dII patients suspected of being infected with pandemic influenza. QIl~.t.t,.m ~.n. e of C.?.l.l~cts of influen~a cases m~y be beneficial duri~g the earliest phase of a pan., and IUJreSponse to an mfluenza VIruS that has not achIeved the ability to spread e~~I~IMPfu person-to-person. Once person-to-person transmission is established locally, qprantine of individuals exposed to influenza cases will be of limited value in preventing ftirther spread of the disease. I. Social Distancing Strategies . Social distancing strategies are non-medical measures intended to reduce the spread of disease from person-to-person by discouraging or preventing people from coming in close contact with each other. These strategies could include closing public and private schools; minimizing social interactions at colleges, universities and libraries; closing non- essential government functions; implementing emergency staffing plans for the public and private sector including increasing telecommuting, flex scheduling and other options; Basic Plan, Page 21 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc 'f\... 2, 9/291200 City Of Federal Way Pandemic Response Plan Basic Plan and closing public gathering places including stadiums, theaters, churches, community centers and other facilities. It is assumed that social distancing strategies must be applied on a county-wide or state-wide basis in order to maximize effectiveness. Decisions regarding the closing of all public and private schools, and minimizing social interaction at colleges, universities and libraries in King County willbe made by the Local Health Officer after consultation with local school superintendents, school presidents and elected officials. The Local Health Officer will coordinate in advance the timing and implementation of social distancing decisions in King County with Pierce, . Snohomish, Kitsap and Thurston Counties as well as the state De....R .wartment of Health and the U.S. Department of Health and Human Services. The Loca~iHI8i~\il\ Officer will monitor the effectiveness of social distancing strategies i.n. C~jtt?ll,ing the spread of disease and will adVise. appropriate decision-makers Whe1Jl~." c~~s,tancing strategies should be relaxed or ended. !lill 111111111" . t l 11"111. I. IlL ,"! ' ,p iLi. .t!llI!IW,i II, "i ,:1<- Basic Plan, Page 22 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN. doc l\-k~ . . . 9/29/200 Limited human-to-human of all cases ~.~ transmission of novel influ~~ f close contacts virus abroad; small nUD?;1f~'ot'" Reco sidents defer local cases may begim.,~pearing, travel to co or areas of the however all are ei~lW...f..orted tit1,. V.. .S. impacted jRbvel virus, have clear epideniiol6 !'h~s to,11 l~~ per CDC gui e other cases -,I! 1L..,111 \ ,/ Limited human-to-human1I,llhl. Isolation of all cases transmiS~.'n.. .of n...o..v elin.fl..ueniltlIW1i.... Quarantine of close contacts virus in '.. qm~~. ty; a small · ! I co~end residents defer number 0 ,~~tMl without i to countries or areas of the clear epide~210g1 ..ftffilother .. impacted by the novel virus, cases and / Oi{~ICre~'i "'l!IIUIIW! ~s per CDC gui~ance . 1..I...~c.....c...urr.. ence ofl '.. .~..hz. a amon~ll;' Rec omm ~nd resIdents aVOId close . ~e contacts '( 'contact WIth other persons to the ,\.1:11 extent possible by curtailing II travel and non-essential contact with other ersons . City Of Federal Way Pandemic Response Plan Graded implementation of social distancing measures: Phase Level of Influenza Activity in King County 3 Novel influenza virus infecting humans abroad; no human-to- human transmission; no cases in the V.S. 4 4 . -s Rate of infection continues to increase following school and child care center closures and social distancing in government agencies and businesses. 6 Sustained novel influenza activity in King County with widespread, countywide impact . Basic Plan, Page 23 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc Basic Plan Possible City of Federal Way and PHSKC Response Action (response measures implemented by decision makers will be based on s ecific health circumstances Preparedness planning with partners Business continuity planning Educate response partners Initiate public education camnnwn Sm~iJ~tpltiviral medications ., essential su lies Isolation of all cases Close public and private schools (K-12), and large day care centers via LHO Limit social interaction at colleges, universities, and librari es Direct government and businesses to implement emer enc staffm lans Close ch1.1rches, theaters, stadiums, community centers Cancel all large public gatherings Recommend public transit be used onl for essential travel Consider suspending government functions not dedicated to pandemic response or critical continuity ~- 21, 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan Decision Makin!: for Social Distancine. Measures, Risk Communications and Public Education Decision Makers .fl.!l!. ~~W s 'II ~111 Conducted through a JIC with health A.IIII!!. '\,'!!lll ~saging led by PHSKC ,llW' 1lllllJ S 1\\\. S Le P~KC PID '~'llllll\l I L S S LHO will issue a public health llh recommendation that will be supported by ~ I'll' all elected leaders L ~ illllll ffl ~ LHOwillissueapublichealth 111,1 ''I il'illl~ I' " ="""""""'00 '''''';11''..,..,., by ," . w, all elected leaders "l~ 'Iii ,IIII' IW Close all public and private ,I"lf L " S jl S Decisions are made by the LHO and ;:,":'~' ood I... ,hild ~ll~II~' II'" mtmIij 1111 hiljlj!lll"s coordinated with all parties. Limll social interaction at j i' S Decisions are made by the LHO and lib:aries,colleges ,l!91l11111!!1 coordinated with all parties. UDlversltles ilmll I III ~r' ~ Close cM ~J 'il t1heaters and . other place e crowds . I. IlL' I . gather I . "I Suspend large gathen . "1 L '"",,", "000, ""","lll.~ li:111 Suspend government function~1 not dedicated to pandemic response or critical continuity Encourage use of public transit on ly for essential travel All decision makers will jointly determine when to recommend to the public to limit use of public transit. Lead Decision Maker: exercises the legal authorities of their position. Support Decision Maker. Publicly acknowledges and supports the decision, May jointly exercise their legal authority in conjunction with the Lead Decision Maker. Joint Decision Makers: Decisions are made and communicated concurrently by all involved. Local Health Officer KC Executive City Mayors Direction and structuring of health care system resources and operations L Individual isolation of influenza cases L Quarantine close contacts of influenza cases L Risk Communications messaging to response partners, the public and the media L Public education campaign on flu prevention L Recommend the public defer travel to countries impacted by pandemic Direct public and private sector to implement pandemic emergency staffing plans L S L S J J J J J J L S J Basic Plan, Page 24 of 27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc ~-2-l . [Notes} Managed through the PHEOC and the Health Care Coalition Managed through the PHEOC ,Managed through the PHEOC . Decisions are made under the countywide authority of the LHO and KC Executive and are coordinated with all parties . Decisions are made under the countywide authority of the LHO and KC Executive and are coordinated with all parties Decisions are made jointly by all parties on a countywide basis . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Basic Plan Threshold determinants for the use of social distancing measures: Parameters Disease-Related Factors Considered When Makin Social Distancin Decisions Influenza Cases King County o Total number of cases (absolute or estimated) o Rate of increase in number of cases (per day, per week) o Percentage of cases with no identified epidemiologic link o po. pUlations... iJAWcted including number and percen.f~Me'~~.cases among: Illlten lllllllt~l~tetween 18-40 'I, ~~sd~~~::IYing I,. Other risk fa~ ~ I /) Jy -Ill ill.. . JI v.... Mlllness mcl ng: I ber of cases hospitalized N of fatalities and percentage of hospl c~ses resulting in fatality IW ~~~ or::ess. popuffitions affected, and rate of spread in other communities (globally, nationally, statewide o Number of contacts under active surveillance by PHSKC o Ability to rapidly trace contacts (number of contacts not traced or interviewed) o Absenteeism rates in schools, overnment a encies, businesses o Recommendations made by the CDC and I or Washington DOH to implement specific social distancing measures o Information regarding the effectiveness of social distancing measures in other communities Basic Plan, Page 25 of27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~,.. 2-~ 9/29/200 City Of Federal Way Pandemic Response Plan Basic Plan J. Hea~th and Medical Response A severe influenza pandemic is expected to significantly increase the demand for health care services at a time when the availability of health care workers will be reduced due to illness. In a severe pandemic, the imbalance between supply and demand is likely to overwhelm current health care system capacity and necessitate implementation of alternate strategies to manage the demand on health system resources. During a pandemic impacting King County, all efforts will be employed to sustain the functionality of the health care system while maintaining an acceptable level of medical care. During a pandemic, altemate care facilities may be identified and activatedw provide additional " ,Iho health care system medIcal surge capacItY'iln~,nd\" . 'ii' " I i I ~!, K. City of Federal Way Response ..111 l'lL'!IIII"ll Illl 1,1'. '!IIL One of the critical needs during a flu pandemic will ~~,~intain d!ijlmtial community services. .Iill 'ii!lI" With the possibility that 25-35% of th~I~'.for.c. e ~...R.. U~.l d. be absenllJij1.'~!lP'illness, carin~ fo~ ~amily or ~eath, it may be diffi~ltol' m. ~~~ adequate ~t~ffing for certam cntIcal functIons.ll.llldll . '.. . IIW There is the possibility that seilU ,could be dis I if significant numbers of public health, police, fire and e \ I- esponse, , t~dr care, transportation, communications and public uti lit r IM~ unabl~~o carry out critical functions due to illness. , I hlUfJlWI ffllllllIl1r,!\ II~ J The City must deve 'and m~ ~in continUl of operations protocols that address the unique cOnSeqUend~~~1lI d ic. Continuit l~poperations protocols should address, at a mInImum: (APpe~I~1 'lhlUi!llIllli" I' " APPffll. mi ande ~. . espl:ffl.IMflm-,l!nd all Protocols contamed therem. ~~ or~ n fo ijhfiP. City Department. dil entification . sion"~1liRnl,functions. ""'1, ... tification of }oyees:~o may be cross trained to support critical functions. Id!. cation of p:knal protective equipment (PPE) for City staff. Ident ftfion and iplementation process of telecommuting options. The City mUst r~~ltllll!,;PIOyee guidelines and address policies that would need to be altered to encourage ~iek employees to go home and stay home until well. (Appendix B) When King County is declared to be in a local Phase 5 alert for pandemic, the City of Federal Way should activate its Pandemic Response Plan and assess if the EOC needs to be activated and if a proclamation of a local state of emergency should be made. Basic Plan, Page 26 of27 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN.doc Pi ~ z,,\ . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan L. Recovery Basic Plan Recovery from an influenza pandemic will begin when it is determined that adequate supplies, resources and response system capacity exist to manage ongoing activities without continued assistance from pandemic response systems. In consultation with the Health'Care Coalition and local elected leaders, the Local Health Officer will recommend specific actions to be taken to return the health care system and government functions to pre-event status. PHSKC will assess the impact of the pandemic on the commun~!Y~alth as measured by morbidity and mortality and report findings to all respon,.~~~ners. PHSKC staffwill support partners in King County government and the hea.\Wlt~~ltmd business communities in assessing the economic impact of the" R~.../. ; ! mic. 1111111.,.,. . I,ill!!!!t 1 111~, : w~~;:::~:v~:;;.ti;;;e o:v~:~:~:;~ i~;~re.,~.::.;:~~~;~" :::~"1or ... .... coun:::e the Pandennc Response Plan. '!H,"'llll1h)I I 'lilli, ,j.' , {I q~qhiH 'qmi\ "111111 111111111'" .I Basic Plan, Page 27 of 27 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN.doc ~... 3D 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix A City of Federal Way Continuity of Operations Leadership Continuity: City Manager Assistant City Manager Assistant City Manager Neal Beets Derek Matheson Donna Hanson Department Director Department Director Department Director Department Director Department Director Director Cary Roe Brian Wilson Iwen Wang , Kathy McCI~ ,. Patricia R~ City Department City ,~ 11111 ,W' ll~lIllil.hl' 'III' hlb, "!rlll' Iwen Wang {~ Parks, Recreation & Donna Hanson Cultural Services Public Safety Public Works Municipal Court Andy Hwang Ray Gross Gina Palermo City Manager's Office City Manager's Office Parks, Recreation & Cultural Services Ii. "Economic Oevelopment 253-835-2570 253-835-2580 253-835-2610 253-835-2510 253-835-2412 253-835-6716 253-835-2712 253-835-3002 Appendix A, Page 1 of 4 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appA.doc ~-3) 9/29/200 City Of Federal Way Pandemic Response Plan Critical Functions/Positions by City Department Appendix A Is an Minimum # alternate Is of staff Is cross work telecommuting required to training schedule possible? If Core operating City Department accomplish. possible? possible? yes will it be? hours? City Manager's Office City Manager 1 yes yes yes/yes 8-5 M-F jdflhl, 1 yes yes '!IIII~I:I::~'" same 2 yes yes illl no ~llll';.. same LAW Illlh~l !\ ..11111 =~~::~~::~~ Admin ~ ~~s lil~j~: " :ssible' ! Ilflll~ourt hours Civil-advice 2 no Jfllll s. "Ii,possible . .Ililll'" ~::~~~r.:k 1 yes .~IIIIIII"III~s ,I' =:~~:: :::~~~ce ~:~ 'I 1I1llt : .Illlllla~OI' :~~ ~~ Issue e~ergency . .1111 ~'Wjj ~::~:~~i:t ~ ~es III ,,1' UIllllftW1 ~o :~~ ~~ ~ssue e!,"ergency permit & ,!Illlllllllfl '1,,1.1 Inspections ~.l' 'II 2 some 'I posslbltl no 8-5 M-F Contract agencies inv,9j I! I , II payments " ,ill;. I 2 yes III ~s no 8-5 M-F Management Services '!III!llh ,IIIIIIUIIII II' III ItlCOMM sH'~~;ll~!lIII:; '1111111 3.5 ~J~fll Some ,II I, Hll {II Y (In payrollljli< "'up '1':1'111 tmll .process) yes ~~~~"SS I 'III O.iII,I';~:svs yes pay) . >llllIIlL! AI' 0.25 ~(ic;) Mostly Accts Pay 'llll\1 il' place) yes '11'H 'II, . 'dHfiH!f Y <'n AR billing/Customer Sv$W 0.75 place) Bank depositlinter- ,~ Y( in office/in-out mail 0.15 place) Cash Mgmt (access to Y (in funds/credits) 0.1 place) Parks, Recreation & Cultural Services City Hall Operations Evidence Building Garbage Pickup Community Relations Admin Assts SomelY Some/N no SomelY Some/N Partly PartiN Yes Yes Yes no no no no no Daylight Meals on Wheels 1 & volunteers no Yes yes Appendix A, Page 2 of 4 \\ 31- I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appA.doc ,. CHhrs flex flex flex CH hrs CH hrs flex flex 8-5 M-F 8-5 M-F 8-5 M-F Thursday moming . . . 9/29/200 City Of Federal Way Pandemic Response Plan Appendix A . . 6 yes yes 9-3 M-F 1 no yes same 2 yes yes same 5 yes yes '. no 111111.. 8-4 M-F ~:: ,,~llIIhi" ~=; 11111111 ~~:~FM-F 1 yes .!IIII1I'~S "yes/yes IllhlllW' 1 yes ' " '1Ih~~s1yeS ~pldble ljl!j ,i! '. I 1 yes yes'I,II,'I" yeslyes 8-5 M-F 1 'II~I yes '111111(10 8-5 M-F 3 ~J"lIll1l1llrp~es . Itlllll" 1/2 day 3 yeY, I I~Whftl '1 d 4 yes III '11!'ye1l fhllllllll' 111111111'1 4 yes Ii I1I1 yes !Il III . 111i, 1 yes jl yes P 'III 111111 2 yes 'Ill yes IlliI 11111 I!I 1 yes "1" rt3S . IIII1 .11/1l:1, yes Jlyes , Ihd1!1 H!mI!HII!1 .. ,,;f' 11111111111".1. ' ~;!!"., '. ;l'iI/I,IIlIIz" Il,llIrI! ! '111111 ."111111., " I" "11111.'.. Protectiv~ ions'l~~.f. j~rsonal Protective Equipment (PPE): Indi:~~~"tective actio~houlJ I ~~nsist ofthe following: A void Shakl~U'h~dS andUlntain at a minimum a three foot distance from co-workers ::::::::~I~~~I~~soap and water, IDcohol wipes or other hand sanitizer. . Avoid touching yout! face, eyes, nose and mouth. If you feel sick, let someone know and go home. Stay home until fully recovered. Public Safety Patrol SupporVDetectives Civilian/Records BDU (Bomb) CDU (Civil unrest) SRT (SWAT) Public Works Maintenance of Surface Water Management (SWM) Infrastructure SWM Administration Water Quality Street System Maintenance Development Services Traffic Maintenance Traffic Signal Timing CIP review Solid Waste & Recycling Coordinator EM Coordinator Municipal Court Arraignments Pre-Trials Trials In Custody NeO Orders Bench Warrants Counter Phone 103 no yes no 24/7 22 no yes no 24/7 26 no yes no 24/7 3 no yes no as needed 20 no yes no as needed 7 no yes no as needed Personal protective equipment shall consist of the following: Mask Hand Gel dispensers Alcohol wipes . Appendix A, Page 3 of 4 ~ 3..3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appA.doc 9/29/200 City Of Federal Way Pandemic Response Plan Deployment of personal protective equipment: Appendix A Hand Gel dispensers should be located in all common areas throughout City Hall. Alcohol wipes should also be placed in all common areas as well as front desk areas or areas that have shared or common phones and other office equipment. Alcohol wipes are for cleaning both hands of staff/public as well as commonly shared office equipment. For the public ~ho come into City Hall, they will be issued a surgical mask, to be worn for the entire duration of their time in City Hall. These masks may!~e disposed of in the regular trash. A supply of mask will be located at all reception m/lMY1\\There contact with the public would occur. ,Ifld:;, dll' 11'lIIil. For City staff who h.ave functi~ns th~t cause unavo.ida.1>l~l#i>ntactllllllll,the public, a supply of NO ISH N95 mask WIll be Issued. In ordel)f~ltnejmask to ~~tfectIve they should be worn at all times when in close conta.c....~.,>> Ith theP.. u'.' blic. Hana~"bR u. Id be thoroughly washed after the mask is put on aIl~ut en off t~jprevent possiHlHll1lllj contamination from the outside of the mask. f I""!.!'I. '..... 'llllh, I.' " 1: ,ill" , JI'j!/! Removal of.the maSk. should be dOn<1h~.. uSing..th.. e stnq\\lll~~p'id. touching the mask itself. The NOISH N95 mask may be reusedll..~ !h.ir.d. d.,Yo ~meeded, the mask can be disposed of in the regular trash. "lil'HIIlIlIlII .. .':I'III!II . ill,!lIIIIlIlIlUII.... 1!I,d ' , 1'" 11111111111 . IIII;' 11111 11.1 illlllll .1 . 1111 II' ' 111111111,:,.1111111111111111 11111 / I 1111111111" ' ,I Appendix A, Page 4 of 4 1\ - 3~ I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appA.doc . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix B City of Federal Way Employee Guidelines During a Pandemic Pandemic Influenza Emergency In the event that the Mayor or his or her designee declares an emergency due to a Pandemic Influenza Outbreak in Federal Way, the temporary suspension of certain provisions of the Employee Guidelines may be necessary. Human Resources processes may be simplified and provisions, including timeframes, narrowed or expanded to make available the staff needed to care for and protect the citizens ofPederal Way as the first Priority. ,Ill', JjiHht {~h:. t; tW SpecificallY:,tjj!II!l!11 . 5.1 Overtime - While no change in policy is reqUl!ire .d~~PYe:~I_p'e required to work overtime with minimal notice. Supervisors .. . tMiprovide as riiuqn notice to employees as possible, given the circumstanc.e.. ~'.'I'" any chfll. g..e affecting Ilfull!..oyt;es. 5.2 Compensatory Time - Non-Exempt Emp;:~ll:l~~l\uest of the i~;~yee and authorized by the supervisor, employees may accrue time in excess of eighty (80) hours and the time period for using a ed comp timee extended beyond ninety (90) d. ays. In addition, p.reviously app i '. P time ofhKlbl1lrescinded with minimal notice. Once a pandemic influ a cy ends,~~UBartment directors may . set timelines for using accrued compensa . ti ~~pr the accrual maximum. 1.111 . I~I 5.6 Scheduling - Em k SChedUIJq~... d hours/of work may change with minimal notice. E ~lso be assi ". d to other work units, work locations, under the directioA 0 ;,i,sors and ma . "e required to perform whatever work is determined nece......ssary to ..' IHQllttmlft<;~fH' . citizens, all with minimal notice. 1,,!ilmilUllll!~I' I. IIHII . 1 I, 1111' 5.7..A. ~t... ... '3. t.ive worl.U . eduI~I#15" ,pe..administration of alternate work schedules will be moqi '111 An e-mail/m fax ( '. leopy to HR) may be used to document the aSSignmifMS' stead of the w' is routed for signature. No written explanation is required if . .pe.sted SCh... . Ie is denied; and normal schedules and alternate schedules may be chang . tffiith mini., I notice. Departments are encouraged to work with staff to minimize the impij~fiof~. Eisions affecting schedule changes. Rest and meal period requirements contirlitWw8 matter what type of work schedule is assigned, and overtime is ql probable and should,oe expected. _ 5.11 Emergency Conditions - No change. 6.4 Extra Duty Pay/Work at a Higher Classification - No change. 8.1 Sick Leave - Employees who are sick are encouraged to stay home. If an employee appears to have symptoms of influenza at the workplace, supervisors have the authority to require the employee to leave the workplace. As a safety consideration, management should look to the physical well-being of its employees and whether the health of fellow Appendix B, Page 1 of 3 l\ ~ c.. I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appRdoc t'\ "v'-/ 9/29/200 City Of Federal Way Pandemic Response Plan Appendix B employees and/or the public is endangered by the ill health of an employee. Supervisors are not to make judgments as to medical diagnosis but may rely on observations of an employee's symptomology in making a determination to send an employee who appears ill home. Symptoms of the flu in humans may be: fever, cough, sore throat, muscle aches, eye infection, pneumonia, acute respiratory distress and viral pneumonia. For updates on pandemic influenza symptomology, consult www.metrokc.gov/health/avia/index.htm. Supervisors should first seek the approval of their manager or director prior to sending an ill employee home. An employee may use sick leave pursuant to the current City P.cnliH~i!;e:mployees who are ex.empt from the o. vertime and minimum w.age provis io ns~o.. f~~F. air Labor Standards Act and Washington Minimum Wage Act will not have their. loYlth ve banks reduced for partial day absences. In the event that employees are sert. ome H I se of pandemic influenza, employees may use their sick leave accf9~lUJh~~~ation ac~ compensatory time off accruals or may request unpaid absence,' ,tSIck leave and vacaj eave accruals, including shared leave donations, are deplete<;\411.... id adm~. }:stra. tiv. e leave", . 'available to an employee who is being sent home because '!"fiP,i~i \jn~!~ymptoms of demic influenza. Emp.loyee's who have become ill with PaIDf~ influenza should stay at home until all of the following criteria are Iflet: . . 111.1. !lllll .1111., . 0 At least 5 days have passed sinC~IIlIu. 11IltmR!?m. s Of. ilm~.. . )Hegan; AND o Fever has resolved and has not bd~ pre~lfuli at le~~!4 hours. .. II 1111'IIIlIIlIllW' When the employee's 9.11iiDl~.:m. proves t~ltlI. e. .POint w;H~re the employee no longer poses a health thre~hllftfel I 0.w1..\' ,10 y ee s, th~J~[.t ...... ployee shall contact his or her supervIsor and arr~~~~~the e, 'loyee's ret .. .~work. UI!Jlllllil't.. t' 8.2 Family ~1Il1R'e ~ ":"I~UiJjJUIh llY medical leave will continne in accot<! WIth c;MpHrrega~Y~'fffimen ~illl '. i. dlll!~ . 'lll~k . '\IIlIIwrl 8.6'u'Hlft. Leave - The' .;. ent twp"ly-four (24) hours of funeral leave provided to the employee .. death in hi .' her immediate family is available for each individual death, If$~m..U..l.ti~ I, ,: alhs in close lime proximity, the additional honrs of sick leave available '<<It~.dep .w' ent director approval may be limited to less than 56 hours per death and/or n~!4Ir~a Ie for each individual death. Department directors will work with the employee tomgtermine a reasonable amount of additional sick leave available to the employee relatelto funeral leave in such cases. 8.10 Shared Leave - Shared Leave provisions will be modified to eliminate or reduce some of the current restrictions related to donations, however the City anticipates employees may be less willing to donate leave in light of their own potential need. Shared Leave will be administered in accordance with the current policy except that: * An employee will not be required to have completed one year of employment to be eligible to receive shared leave; Appendix B, Page 2 of 3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appB.doc }\.. 5(p . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix B * An employee's eligibility to receive shared leave will not be limited to the highest total number of their own sick leave balance in the months prior to the shared leave request; * Any employee who has accrued leave is eligible to donate that leave - requirements for prior usage and remaining balances no longer apply. * There is no maximum number of hours that can be donated per incident. Emergency Leave Bank - Effective upon Council adoption of the City's pandemic response plan, any sick or vacation leave hours not accrued to employee leave balances because they are in excess of the maximum accrual amounts and sick leave balances remaining upon an employee's termination shall be transferred int9c an emergency leave bank. The hours will be transferred into the bank on an hou.ri...- fo. ,ill.I\\!i",basis, and can be "borrowed" by employees only during a declared pandemic i. . uenza emergency. Employees who have used all their own leave and any shM6 ~fl which has been donated may "borrow" leave from the emergency leave 8~P.k' Emij~ncy leave bank leave is allocated for the current pay period only. ~~lbt~v~ borro~~lffom the emergency leave bank must be repaid by the em ~ee when they retutHl~,work by transferring their sick and vacation leave accl}l ntil theltull amount o~i~!m11jborrowed is repaid. In the event there is insufficient ldve I ~ bamdN~\fover all the ,~Brrower requests, the available leave shall be distributed am'~ijt~ployees needing 'leave until all the available leave is used. t\,.. .'. lllll!ll '1I'IL. ' ..1111. '. . . 11.2 Alternate Duty/Early Return to w'..lllL\", Reso.rn!lllJ~ work WIth the supervIsor and employee to ensure adeqJ4ie do tIon o]Ullowed and restncted work functions for ane.m. .. PlOY, e.e .requestinglal.tenM~te l~fpJttlY return to work, given that the availability ofhea.l.~~~Iti.lf.J?fi.essionals ~t. W'likely b~llliore limited. Iii' iiillll ',j. 11.4 DiSCiPlinary,lI'~..-:-.....Di..S...d.).:l.~...lin..e w. ill b.e IlMministe. red as appropriate and as timely as possible, ho.we~er aH~ijpH~s'I~J1!ffiMli\ divi~u#ll~~vo~ved in ~e pr?cess ~a~ cause delays. Th1jffi;l.nt~ ~?m~lttij"!~,o lliV~ " .\ Jig allegatIons of vIOlatIo.ns wIthm a. .. reasonai> . i'ime~IfllI.. en ~p~.J. ~c. Ifi.C CIrcumstances of the allegatIOn and aVailabIlIty ofmv ed perso~~1. 1m!!,. IlIl'.lll'."" . I "IIl!!.' -l'!t' 111'1.1 II! . ! " Ii 11.5 Grie Procedure~HtjGrievances should be presented to the employee's then- current supe;~r. in the m~er and within the timelines proscribed, however the City m~y suspend pr~4tm~i~g o~~b~ griev~ce. The supervis~r or designee wil.l provide wntten response wl~lfi\re (5) workmg days that the gnevance was receIved and whether processing \4J1H' be suspended. If suspended, no later than ten (10) days after the emergency is declar~d over, the-supervisor or designee will provide notice to the grievant of the date the suspension will end and the grievance processing will resume. Appendix B, Page 3 of3 {\~3l I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appRdoc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix C Greater Federal Way Emergency Operations Center Activation This Appendix does not replace or supersede the Greater Federal Way Emergency Operations Center Plan, but supplements the existing plan. Due to the uniqueness of a pandemic and the threat it poses, standard activation, staffing and operations of the GFW EOC may need to be altered. Personal protective equipment will be issued and-worn to all GFW EOC staff when working in the GFW EOC. These consist of mask, and alcohol wipes. All GFW EOC equipment should be cleaned with alcohol wipes frequently CUl"tH~o. roughly. . I'''' II Most likely the GPW EOC will not be activated to dea p with the impact of the pandemic flu but would be activated in response to 'bl ~. I breakdown and manage resources and response due to disruption,Rhle ~ntial s ,es. "ff' -4, 11II "dllllllll \'llh\ III~II"" IIIII Ifil I\, I I1II1II1 1~11111'" , ~111""d 11'1 III IIII1 'hI fill ,,'111111111111 ~W' "d 111111111 I 11'111111 IIIII11II1 nUiilUIlUIII111Il'" 111111111111111111111111 1I11 I ,11111111111 1111~1. 111111111'" 1111111111 . li'I 11111IIII111111111 ,I \\-:,~ Appendix C, Page 1 of 1 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appC.doc . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix D PROCLAMA TION OF EMERGENCY WHEREAS, the City of Federal Way Emergency Management/Services Organization in accordance with Resolution 91-90 has reported to the Mayor of Federal Way, beginning that a Pandemic Influenza Outbreak threatens to cause extreme danger to those who live and work in Federal Way; and WHEREAS, extreme danger and risk is still threatening rem dents of (county, city, other); and 11111 hilI WHEREAS, persons ~re and will continue to b. .e.elg~~hw..less further efforts are taken to reduce the threat to lIfe; and. . . 1111 11111111 1111I1I1" I, Illh WHEREAS, there is an emergency pre~~Ht which necessitateUllbsiivation of the Greate.r Federal Way Emergency M.anagemenniti.1QP.. .a.nd Ul.'. .'.t'lization of eritU... H-ey powers ;(I'Ittlmll '11 ' granted pursuant to RCW 35.32A.060, thereIOre '~II'I~I"I'I'..... ,,' .IIL i ".1111" I BE IT RESOLVED BY Michael Y.l?~~, Ma. yor, CityIUqt:'e.ral Way: Idu11II1. IIIIII SECTION 1 Iii;, 1t1lliWll .. 'IW~' III hl111l1l ,l Th~t it is hereby d~c!ared that th~r~lisfJtilem~ 'due to a P~demi~ Influenza Outbreak In Federal WfUlbYmlAfore desIgn"t~o dep ts are authonzed to Implement the ~ities Pan?e~iGI~~spo~;:~mtpn and Depijrtment pandemic Plans; enter into contract and Incur obl.Igatl~N!'lbR.ce.s.....sa...~..It.tno......com. bat..~...,~!.emergency to protect the health and s~fety of persons and ~Jq""rr~ltm"l"fifl~i~~, ~~~rgency assistance to the victims of such dIsaster. . .1'11'1'II.l!'.II'1 iIHlii...... '. q if !jj!Wi.',I!" II! .1, ll!ll'. h.'lll']I'''! I' '11111',.,.. "lllllll' SECT. . 2 I II'I Illllllijqi' ""E ',designated ~~. I.artme~r~s authorized to exercise the powers vested under Section 1 0 tijthlI~S.. Olutio.n ......' the light of the existence of an extreme emergency situation without regardjl~~h timeli nsuming procedures and formalities prescribed by law (excepting mandat~lfi~fl.~titutional requirements). Jp ~ J Michael Y. Park, Mayor City of Federal Way, Washington Fax to King County Office of Emergency Management (206) 296-3838 Appendix D, Page 1 of 3 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appD.doc ~-~l 9/29/2006 City Of Federal Way Pandemic Response Plan Appendix D Designation of Applicant's Agent Resolution Be it resolved by of (Governing Body) (Public of Agency) is hereby designated the authorized (Name of New Agent) representative, and (Title) (Name of Alternate Agent) (Title) is the designated alternate, for and in behalf of ~th (Public ~,~:W~YJ 11\, public agency established under Ihe laws of the Stale of was~irlllllll The purpose of this designalion as Ihe authorized repr~li~3'iS to ob~~~eral and/or slale emerqency or disaster assistance funds. This repre~~Hlative is authorized on ~Hh~lf of the _ to execute all c~i!'.R certi~'l Qmpletion of pr~'Uh~~,i~equest "1Tf.l!lli Ih, jl payments, and prepare all required docu1m,. entation for m~q~II~~Ui"'ments.' Passed and approved this '111'11!1 day of ~O_' "1:111111111 If I , '11111 11l"1~[..1 . h (Signature) p~ hh'11' , "!I< .III h 1111'11'" ," p' (Signature) II III '1,!IlI!IIW'1 1111111" Certification , d~~~l~~~inted ! ,a (Signature) (Title) (Title) (Signature) 1'.'1.,1 f!llll" (Signature) (Title) (Title) (Title) of , (Public Agency) is a true and correct copy of a resolution passed and of on the (Public Agency) day of Date: (Official Position) (Signature) 1\"LJU Appendix D, Page 2 00 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appD.doc . . . 9/29/2006 . . . City Of Federal Way Pandemic Response Plan Appendix D INSTRUCTIONS FOR COMPLETING DESIGNATION OF APPLICANT'S AGENT Governing Body = council, commissioners, board of directors, etc. Public Agency = name of the applicant entity, Le., county, city, fire district, etc. .,!IIl!!, General Notes: lIP' '\, · Must have signatures of voting members of the govemilfl'"~lt~les may be typed. * A majority of the governing body must sign the. r..e~.:~,lllllllil' .llf!Il!l'I, '11 · The certification must be signed by the cJAq(be gO"':lming body. 111111111 "" * The signed resolution itself may be PhotdCop\uqllRut .th\!~Wicatton n..:Jilllo have the original signature of the signer. . . Illi,. 1I1I . II " A letter may be substituted for 111, esignatlon of Ap~~....t'S....Age.nt Resolution. The letter should be from the chief ex for the 10.. kag~ncy, i.e., Mayor, City Manager. One may not appoint applica . ppUnt. ,I * ~-y\ . Appendix D, Page 3 of 3 I:\Pandemic\CoFWPANDEMIC RESPONSE PLAN appD.doc 9/29/2006 . . . City Of Federal Way Pandemic Response Plan Appendix E Prevention and Treatment for Staff http://www.metrokc.gov/health/pandemicflu/prepare/preventioD.htm the of influenza Most patients with pandemic influenza will be able to remain at home during the course of their illness and can be cared for by others who live in the household. This information is intended to help you recognize the symptoms of influenza and care for ill persons in the home, both during a typical influenza season and during an influenza pandemic. "q~h At the outset of an influenza pandemic, a vaccine for the pandemic fl~~1r~~\Will not be available for several m~nths. However, it's still a g~od idea to ~et a seaso~~"Hjvaccine to protect from seasonal flu viruses (see Influenza Vaccine Information Sheet~inl'lIUh '11'11 'Hllil. ;, IltL Know the symptoms of influenza, which may 'il!lIIh" 'l!tl!!l , ,11111 .~ 1lIIWt j · Sudden onset of illness · Fever higher than 100.40 F (380 C) · Chills · Cough · Headache ll' · Sore throat '1111111 · Stuffy nose ' , 1UlUl1h · Muscle aches Ii. ' 'lI!lll!! · Feeling of weakness and/or exhausti\)n 'I 11,ltIlIll '" · Diarrhea, vomiting, 9.bl~ominal pain (o~lJr,rtlbre cbffl.w~\y in children) llIUllltll ~llr ~I'r'" Prevent the spread gJi\ness i home II jlllllllllh IL, " Because influenza can sP\t~ ea person t~Y~rson, anyone living in or visiting a home where someo!)fflhR~,tnfluerl'!U'hd~ MII~ptf. For this reason, it is important to take steps to preven:,tP~I~ftrl/lfluen!!11~1 others ,M~ home. Wh~ ~Ivers can do'lllll~'. 1IIIIliI'" II ,I · Ph Iy separate i enza patients from other people as much as possible. When pract U~ ~e ill perso hould stay in a separate room where others do not enter. Other people It .in the ~ ' e should limit contact with the ill person as much as possible. · Designate :~rnlin in the household as the main caregiver for the ill person. Ideally, this caregiver ptlld be healthy and not have medical conditions that would put him or her at risk for:J vere influenza disease. Medical conditions that are considered "high risk" include the following: . o Pregnancy o Diabetes o Heart problems o Kidney disease o Disease or treatment that suppresses the immune system o Chronic lung disease, including asthma, emphysema, cystic fibrosis, chronic bronchitis, bronchiectasis and tuberculosis (TB) o Age over 65. · Watch for influenza symptoms in other household members. Appendix E, Page 1 of 6 ~'Ai 2- I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E · If possible, contact your health care provider if you have questions about caring for the ill person. However, it may be difficult to contact your usual healthcare provider during a severe influenza pandemic. Public Health - Seattle & King County's pandemic flu website (listed below) will provide frequent updates, including how to get medical advice. If ' special telephone hotlines are used, these numbers will also be on the website and announced through the media. · Wearing surgical masks (with ties) or procedure masks (with ear loops) may be useful in decreasing spread of influenza when worn by the patient and/or caregiver during close contact (within 3 feet). If masks are worn, to be useful they must be worn at aD times when in close contact with the patient. The wearing of gloves and gowns is not recommended for household members providing care in the home. What everyone in the household can do 11111 III! · Wash hands with soap and water or. W soap and wate.illl~I~Ujl. . aiJable, use an alcohol- based hand cleanser (like Purell@ or a store-brand) a'!f1r each . I~Ct with an influenza patient or with objects in the area where the pa. tiem~ IOGated. cI ~tlW~. g.your hands is the single best preventive measure for everyone i~dri~lfi&sehold. 1111111 · Don't touch your eyes, nose, or mouth witho lfir..s. t.wash in g. y. our han ~.. .~l. o. seconds. Wash hands before and after using the b~t i . \'. '1lllhllllJ · Wash soiled dishes and eating utensils e'ithe h dis~"~er or by hand iItI warm ~~~;,:d soap. It's not necessary to separate ~~......~nsi~ used by a p'atient with · Laundry can be washed in a sta' d washing ma~mfi ith warm or cold water and detergent. It is not necessary to s soiled linen a~ nd~ used by a patient with influenza from other household lau ~er to avoid ination, do not grasp the laundry close to your body or face. h Ii Mlwifh soap fI a water after handling soiled laundry. II til' IIIl '!I"I' · Place tissues usegt"~'1I patient in aiill'g and thr hem away with other household waste. cons~'de l~rac g at the be~ide for this' urpose. · Olean count 1 ~urfaces ,other areas In the home regularly using everyday cleaning products. ,I IIIIII Ii' -111111' . ~hl.~ILIUuUmlli j' Prevent th~ln"m"ff!HifJ IlIne !f.' Iltlhe rnW' Iii l!1I II II .~!1115~\~~~::'. u re y. s~~~. ~~~Ot~~ ~~~~t~o~Ot~~~~:r~~~nh~.~~i~~~i:~~~~~:::eason, P ':' . it.. s.w......it.h influe Shoulqmvoid contact with others for about 5 days after onset of the ..' . s. During a luenza pandemic, public health authorities will provide inform .' J h~l~n hOWl, persons with influenza should remain at home. · If the ill p~~Yi' ,,~~ave home (such as for medical care), he or she should wear a surgical or pr re mask, if available, and should be sure to take the following steps: o Cover!.e mouth and nose when coughing and sneezing, using tissu~s or the crook of the elbow instead of the hands. o Use tissues to contain mucous and watery discharge from the mouth and nose. o Dispose of tissues in the nearest waste bin after use or carry a small plastic bag (like a zip-lock bag) for used tissues. o Wash hands with soap and water or use an alcohol-based hand cleanser after covering your mouth for a cough or sneeze, after wiping or blowing your nose, and after handling contaminated objects and materials, including tissues. · During an influenza pandemic, only people who are essential for patient care or support should enter a home where someone is ill with pandemic influenza unless they have already had influenza, . . . Appendix E, Page 2 of 6 ~ -l{3 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix E · If other persons must enter the home, they should avoid close contact with the patient and use the infection control precautions recommended on this sheet. care for with During a severe influenza outbreak or pandemic, the media and healthcare providers will notify residents of King County with instructions for obtaining medical advice and receiving medical care. The following information is a general guide and is not intended to take the place of medical advice from a healthcare provider. Monitoring & Comforting Ii III II , · Keep a care.log. Record the following information ab04tlt~~hijerson at least once each day or more often as symptoms change, along with t~l:\ate ~~ tlime. o Check the patient's temperature , 'ill 111I~ o Check the patient's skin for color (Pink,~"h)rl b'h.Jish?) an" ~ o Record the approximate quantity of ,~.,s consumed each d through that o ~~~~rd how many times the ill pePJ~HI~nates ~a~h day and the ~IMr~f the urine (clear to light yellow, dark yellow, n~1Y!f~€l) ,I o Record all medications, dosages and tim MI en 11 "illll · Keep the ill person as comfort mfl possible. Rel~~~~p~~ant. · Keep tissues and a trash bag for~r~~~~in r~~~ the patient. · Keep in mind.... ..t..h. .at,~~ is.a sign th~~... ..~.I~Od y ig~p"\ing the infection. It will go away as the par~Ui 9 better. Sp... ging with IllUewarm (wrist-temperature) water may lowe~ thl'fIP tient's 1 erature, but,Rly during the period of sponging. Do not s on e wlUvsl 01. I, 'p, , II'! )1;" 11111' · Watch !or.~omPIiCi~~n~1 'm fJil~mPlications are more common in individuals witnl"~U~' itions l~>>h as dia 1i:IFleart and lung problems, but may occur with ner~: who m~l~u.tlt~l~our,~ealthcare provider or the pandemic flu hotline if the ill 'llIllqQII~o HaS.diffiCtl~preathinUIIf!::st breathing, or bluish color to the skin or lips I BeginS cou m,g up 91~Od ,11~hOWS signs i f!dehydration and cannot take enough fluids o "!ll1bR~ not res pnd or communicate appropriately or appears confused o CHqJR!ainS af:pain or pressure in the chest o Hasl~~ntlSlons (seizures) o Is'getHtU/worse again after appearing to improve o Is an infant younger than 2 months old with fever, poor feeding, urinating less than 3 times per day or other signs of illness Medications · Use ibuprofen or acetaminophen or other measures, as recommended by your healthcare provider, for fever, sore throat and general discomfort. · Do not use aspirin in children or teenagers with influenza because it can cause Reye's syndrome, a life-threatening illness. Appendix E, Page 3 of 6 ~'4 ~ I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E Fluids & Nutrition · If the patient is not vomiting, offer small amounts of fluids frequently to prevent dehydration, even if he or she does not feel thirsty. If the ill person is not eating solid foods, include fluids that contain sugars and salts, such as broth or soups, sports drinks, like Gatorade@ (diluted half and half with water), Pedialyte@or Lytren@ (undiluted), ginger ale and other sodas, but not diet drinks. Regular urination is a sign of good hydration. Recommended minimum daily fluid intake, if not eating solid food: LlIII!h1 o Young children -1-1/2 oz. per pound of body wea.gh lp~k day o (Example: A 20 lb. child needs approximately 30 8uid per day) o Older children and adults - 1-1/2 to 2-1/2 qua~ ~kK -flli qlllh · If the patient is vomiting, do not give any fluid or f* b~\Qlouth f6tdLhleast 1 hour. Let the stomach rest. Next, offer a clear fluid, like watEtnJlM'v~fy small amorrRt~!!ltart with 1 teaspoon to 1 tablespoon of clear fluid ever>>11O minutes. If the patient1ij ~'ts, let the stomach rest again for an hour. Again, tr~jttil r~ sma~1 quent amount . ~r fluid. When there is no vomiting, gradually increas ~~,amo lttf fluid offered use fluids that contain sugars and salts. After 6-8 hours of\Wllh~(jiet without vomiting, add solid food that is easy to digest, such as saltine cracker~1! !P.' mashed potatoes or rice. Gradually return to a regular dieUIUIIIUlh 'IIIII~ t! . · Babies who are breast-fed and vorili\ln~ ntinue to n~ Hl1t-eed smaller amounts more often by breast-feeding on onl~kme b 4-5 mill t~s every 30-60 minutes or by offering teaspoonfuls of Pedialyte@lklr L pO minutes. ~dml 'lh~ . · ~~~e~U;: ~:I .. :nl drinking 8";11..01 a.. nd us ng tobacco. Smoking should not be . Watch for s;gns~~" )IW' . 0.,,\, ess 0 ,11 'illltllm sail mouth a tongue . IIF 0 Skin t che' by picking up layers of sRin between your thumb and filllll!!!;. forefing gentl pHlng for 1 second. Normally, the skin will flatten out into '!Ill:" its usual s right ~.. y. If patient is dehydrated, the skin will "tent" or take 2 or fllbf,more secon flatten out. This is best checked on the belly skin of a child and , 'l~ the upper est of an adult. o iHW~~~ased ut of urine, which becomes dark in color from concentration. III pe'~~~lrr~P are getting enough fluids should urinate at least every 8-12 hours. · If the ill persor:\fiJ'dehydrated, give sips or spoonfuls of fluids frequently over a4-hour period. Watctl for an increase in urination, a lighter color of the urine and improvement in the patient's overall condition. These are signs that the increased fluids are working. o Children under 5 years: Give 1 ounce fluid per pound body weight over 4 hours (Example: A 20 lb. child needs 20 oz. or 2-3 cups over 4 hours) o Older children & adults will need 1-2 quarts of fluids over the first 4 hours Appendix E, Page 4 of 6' l\ .....4 5 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc . . . 9/29/200 . . . City Of Federal Way Pandemic Response Plan Appendix E . 1tPPubliC Health Seattle & King County HEAnHY PEOPLE, HEALTHY COMMUNITIES. Dorothy F. TMh!r. MHA. Interim OirectOl and Health Officer Family Health Information Sheet If there is a flu pandemic or other medical emergency, a list of health information about your family will be important, Fill in Information for each family member in the space provided. Make copies for your home, your car(s), children's school(s) and your places of work. 1. Family Member Information.' Home address Phone # Familv Member Alleraies Medical Conditions Medication Dosaae . Offke of the Director ~-w lnlrd Awnue, Sl)it-e UOO . SOWttw, WA ge; ()tl~f,Q~j 1 ,a~~.196.4eK:tO f ;('Ot)'l~.{]I6t TrY ki?l_'i I 'J."A*./'rIQ-lrGt..(,gl,).t,"hit.;ttn ~~~;,:~~:~~t1~.,y)( @~~n~~':_ Appendix E, Page 5 of6 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc Pr .; lj l.o 9/29/200 City Of Federal Way Pandemic Response Plan Appendix E 2. Emergencv Contacts Contacts Name 8t Phone Number Local nersonal emernencv contact Out-of-town nersonal emernencv contact Hosoltals near: Home Work School(s) Family physiclan(s) Specialist(s) (including counselors) ComllltmicabJe Disease Hotline: (206) 296-4949 Public Health - Seattle & Kino County Website: www.metrokc.aov/health Pharmacv . Employer(s) contact and emergency Information School(s) contact and emergency Information Rellalous/sDlrltual oroanization Veterinarian II' ~'~l Appendix E, Page 6 of 6 I:\Pandemic\CoFWP ANDEMIC RESPONSE PLAN appE.doc . . . 9/29/200 . . . COUNCIL MEETING DATE: October 17,2006 ITEM #: 5..j CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2006..2007 Youth Commission Work Plan POLICY QUESTION: Should the City approve the 2006-2007 Youth Commission work plan? COMMITTEE: PRPS Committee MEETING DATE: October 10, 2006 CATEGORY: [8J Consent o City Council Business o o o Ordinance o Resolution Public Hearing Other DEPT: PRCS STAFF REpORT By: David Schmidt, Interim Recreation Coordinator Attachments: 1. 2006-2007 Youth Commission Work Plan . Options Considered: 1. Approve the 2006-2007 Youth Commission Work Plan and place before Council for authorization October 17,2006. 2. Decline the 2006-2007 Youth Commission Work Plan and request the Youth Commission to revise. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: c1!i! COMMITTEE RECOMMENDATION: PRPS recommends Option i . DIRECTOR ApPROVAL: Committee ColDlcil Committee Member PROPOSED COUNCn. MOTION: HI move for approval of the 2006-2007 Youth Commission Work Plan. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACI'ION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # \6~\ 2006 - 2007 Federal Wav Youth Commission Work Plan 1. TUNE . Hold two teen music nights at Beamer High School in November and February. Tentative dates; November 3rd and February 9th. . Chairs: Clancey Four Bear, Anthony Hutchinson . Sub-Committee: Kiley Martin, Lanelle Ava, Catherine Rawsthorne . 2. Special Events . . Support Recreation and other .commission's special events through commission volunteer time. Events include; 1. Tricks 'N Treats Funfest, October 27 2. Jingle Bell Brunch, December 9 3. Martin Luther King Jr. Celebration, January 18 4. Easter Egg Hunt, March 24 5. Red White and Blues Festival, July 4 6. Adopt a Beach, June 7. Festival Days 8. Relay for Life, June . Chair. Lyndsey Wilson 3. Adopt a Family . Sponsor a family during the holiday season. December . Chairs: Lanelle Ava, Clancey Four Bear . Sub-Committee: Anthony Hutchinson, Lyndsey Wilson, Kiley Martin 4. Talent Show . Sponsor and present an All-City Youth and Teen Talent show at Knutzen Family Theatre, March . Chairs: Shannon Bernardy, Doris Jeong . Sub-Committee: Hanna Ory, Lyndsey Wilson, Cathrine Rawsthorne, Sarah Kirsch . 5. Teen Art Expo . Work with the Arts Commission or individually to recognize youth and teen artwork through display at KI1utzen Family Theatre. April-June . Chairs: Carolyn Lee, Doris Jeong . Sub-Committee: Catherine Rawsthrone, Michelle Fernandez, Hayley Johnson, Sarah Kirsch 6. Youth Recognition Night . Recognize outstanding Federal Way youth at Knutzen Family Theatre. April . Chairs: Michelle Fernandez, Kiley Martin . Sub-Committee: Lanelle Ava, Catherine Rawsthorne, Shannon Bernardy 7. Battle ofthe Bands . Local teen bands perform for a concert competition. August . Chairs: Lyndsey Wilson, Hayley Johnson . Sub-Committee: All Y otith Commission Members 8. Family Movie Night . Holiday movie to be shown at Knutzen Family Theatre. Can food drive. December 15th . . Chairs: Allison Palumbarit, Sarah Kirsch . Sub-Coinmittee: Anthony Hutchinson, Doris Jeong, Shannon Bernardy ~-L . . . COUNCIL MEETING DATE: October 17,2006 ITEM #: 6-a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Request for Street Vacation of Campus Highland Divisions 1,3, & 5 POLICY QUESTION: Should City Council approve a requested street vacation of a portion of the right of way within Campus Highlands Divisions I, 3, & 5 on October J7", 2006? COMMITTEE: Land Useffransportation CATEGORY: D' Consent o City Council Business MEETING DATE: Aug 7,2006 o Ordinance o Resolution ~ o Public Hearing Other ~..!~~.~PQ~!~.y:..~.?~!!~,:,I_~~y.~~!~~~~~Y.~~r.!l3~!!gi~~e~m DEPT: Public Works Attachments: I. Staff LUTC memo, resolution, and attachments dated August 7, 2006. 2. Staff Report 3. Informational memo to City Council dated November 3, 2006 Options Considered: 1. Approve the request for street vacation and direct the City attorney to prepare an Ordinance vacating a portion of the right of way within Campus Highlands Divisions 1,3, & 5 and present to Council for first reading at the November 7, 2006 City Council meeting ~c:___.Q~j'_th~.!:~9,:,~~t(o.!.!'.t!.~~!_~~.~!_t~!!~LP~rt!~!!~Lt:h~.rtgh!_gf~~x~.!!!ti!!!;;~~p!:l~!!!gh!.~~~}?iy.!~i.o..'.!.S..!L;!'J'G 5 ._.______~_..___ STAFF RECOMMENDATION: Staff is not making a recommendation since this Street Vacation request is a matter of a Policy for the Council in regards to the creation of gated communities. CITY MANAGER ApPROVAL: Committee DIRECTOR ApPROVAL: .1JAIt<.. Council Committee COMMITIEE RECOMMENDATION: At their August 7, 2006 meeting, the Land Use and Transportation Committee recommended approval of the Resolution setting the Public Hearing for October 17, 2006. The resolution was forwarded to the Council at the September 5, 2006 meeting at which time it was approved. Jack Dovey, Chair PROPOSED COUNCIL MOTION: "Approve Option Eric Faison, Member Dean McColgan, Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances on(v) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # K:\COUNOL\AGDBILLS\2006\1O-17.06 Request for Street Vacation of Campus Highland Division 1, 3 &5.doc CO,!~ClL MEETING DATE: Sept 5, 2006. __ ITEM #:_~:.._~__..__._.___ .--.---. -..-.-..--.-.----..-.--...--.-------.....-----..-.---.-.-.--------.-"-.....-..--.-- ..---.-- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Setting Public Hearing Date for the Street Vacation of Campus Highland Divisions 1,3, & 5 POLICY QUESTION: Should City Council approve a resolution to set a Public Hearingfor the street vacation of a portion of the right of way within Campus Highlands Divisions J, 3, & 5 on October J 1", 2006? COMMITTEE: Land Useffransportation CATEGORY: [gI Consent o City Council Business MEETING DATE: Aug 7, 2006 o Ordinance IZJ Resolution o D Public Hearing Other STAFF REpORT By: Marwan SaJIoum, Street Systems Mana er Attacllments: I. StaffLUTC memo, resolution, and attachments dated August 7, 2006. En: Public Works Options Considered: .1. ~pprove the R~~lution to set ~e date an~ ~~e of a public hearing for th; street v~cation of.a porti.?" of the nght of way WlthmCampus HIghlands DlVlslons 1, 3, & 5 at the Oct. 17 , 2006 CIty CouncIl meetmg. 2. Set Public Hearing on an alternative date recommended by the committee.. STAFF RECOMMENDATION: Staff recommends DIRECTOR ApPROVAL: ~ Commillec C-.ciI CITY MANAGER ApPROVAL: Eric Faison, Member COMMrITEE RECOMMENDATION: LUTe recommends Option _ PRO ED COUNCIL MOTION: "[ move to approve the Resolution to set the date and time of a public hearing for the street vacatit:m of a portion of the right of way within Campus Highlands Divisions J, 3, & 5 at the October J~, 2006 City Council meeting " . (BELOW TO BE COMPLETED BY CITY auKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) . REVISED- 02lO6f,!006 . COUNCIL BILL # I ST reading ElI8ctment reading ORDINANCE # RESOLUTION # K:\COUNal\AGOBILlS\2006\09-0S-06 Setting Public Hearing Date for Street Vacation of Campus Highland Division 1, 3 &5.doc CITY OF FEDERAL WAY MEMORANDUM . DATE: TO: VIA: FROM: SUBJECT: July 31, 2006 Land Use and Transportation Committ~ Derek Matheson, Interim City ManagerV ~ _ Marwan Salloum, P.E., Street Systems Manager~" Setting Public Hearing Date for the Street Y acation of Campus Highlands Divisions 1, 3, & 5 BACKGROUND: The Campus Highlands Homeowners Association has petitioned the City to vacate a portion of 4th Place SW,Sth Avenue SW, Sib Place SW, SW 345lh Street, SW 346/h Place, SW 3471h Place, SW 347th Way, SW 348tb Court and SW350th Place, located East of 6tb Avenue SW between SW Campus Drive and Enterprise Elementary School, constituting' the. Campus Estates Neighborhood. See the accompanying map of the area to be vacated (Exhibit A) for exact location. The area is a system of connecting streets that are improved with asphalt concrete roads, curb and gutter. sidewalk, and stonn drainage facilities. The street system in the neighborhood connects to 6th Avenue SWat two locations, at SW 345lh Street to the north and SW 347th Way to the south. The only other connection to this system is an emergency access to Enterprise Elementary School. which connects to the south end of 5th Avenue South. . . The zoning of the Campus Estates neighborhood is divided in to two sections. The properties abutting 4th Place SW, SIb Place SW, SW 345lh Street. SW 346th Place, SW 347th Place and SW 347m Way are zoned Residential 7.2, the properties abutting 5th Avenue SW, SW 348lh Court and SW 350111 are zoned . ResidentiaJ.9.6. Both areas are listed as single family, high density in the Comprehensive Plan. The Homeowners Association is seeking the street vacation in order create a private gated. community. The area to ~ vacated has sixty-eight (68) abutting private property owners, 5 tracts owned by the Campus Estates Homeowners Association and the Campus Highlands Homeowners Association, of which 43 signatures have been received. Other abutting property includes a 20-foot section owned by the City of Federal Way, which connects to the Storm Water Retention Pond on the southwest end of5lh .A venue SW and the emergency access to Enterprise Elementary at the extreme south end of 5th Avenue SW. . cc: Project File Day File Res. # , Page I . . . Exhibit "A" I-~J ~r~ ~ /~ . . . ~ ~ ~ '@ I- t\1 {i ~ W1J:~. i1~ t~ ~ w I Ir ~r. 1 1 I~IJ llIn t"'!'t -I!1!l . 1"11 l.-1:.t n~ E ~ ~ ..~ ~.~ lIlT rr~~ -. '. . .~ J;i I: . . A~ E c:;j. it :+~ 't' H:! - r E ~. ..4........ .. '...U..J" .~;;: "f M lLl ~ ~. t.J ~ ~ 0== ~ ~ ~j ~I ~ ~ ,-A, "<II> tt -mt /1 '[ 167, -.' . . ~ ~; .' V' '~~ 1 U 'J~ " - ~ It c . ~ I I 1" r p~ 3J .\ ~ ~ I J ~ 'l -." t ) -I~ V .1.1 .....~ '} J.r\\ ~ " (L / _ . ~v- . . ~~ y ~~ .' i':i,~ -, I 13- ~. --V \( . "1'1- ':+ L - . Lfr " -1~ ~ . ~UC~lbo" .~ 1f.A '1 ~- ;;II ).,I tl1 . EII"P" ~ '"\ .-' ,'\.1 ~ ~ri ~I - \ Proposed Streets To Be Vacated N +E s VICINITY MAP . CAMPUS ESTATES STREET VACATION Map made by John Mulkey Map Updated Jul28 2006 Note: This map ;s intended fa use as a graphical representalion onIy_ The City of Federal Way makes no wananly as to itS acancy. RESOLUTION NO. Db .4&J.-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, REGARDING VACATION OF A PORTION OF RIGHT OF WAY WITHIN CAMPUS HIGHLANDS DIVISION 1, 3 AND 5, SETTING A PUBLIC HEARING FOR THE STREET VACATION. WHEREAS, a proper petition has been filed requesting vacation of a portion of right of way within campus highlands Division I, 3 and 5, in the City of Federal Way, as described in Exhibit "A" (legal description) and as depicted on Exhibit "B" attached hereto; WHEREAS, the petition contains the signatures of the owners of at least two-thirds ofthe property abutting the portion of right of way within campus highlands Division 1,3, and 5 proposed to be vacated; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. A public hearing on the aforesaid vacation petition shall be held at the regular meeting of the Federal Way City Council at 7:00 p.m. on October 17,2006, in the Council Chambers in the City Hall, 33325 8th Ave. South, Federal Way, Washington. Said hearing date is not more than sixty (60) nor less than twenty (20) days after the date of the passage ofthisresolution. Section 2. The City Clerk shall give at least twenty (20) days notice of the hearing and cause the notice to be posted as provided by law. Res. # fJto - tf g) ,Page 1 . . . ATTEST: . T AWAY,CMC APPROVED AS TO FORM: ~~a_~ CITY ATTORNEY, PATRICIA A. RICHARDSON FILElJ WITII THE CITY CLERK: J> IJ~~ P ASS. ED BY THE CITY COUNCIL: " "-~ 5/ ~ RESOLUTION NO.: 010 .~ . . Res. # ~h' '/-J;; , Page 3 . EXHIBIT "Ail LEGAL DESCRJPTION: CAMPUS ESTATES HOMEOWNERS ASSOCIATION STREET VACATION: THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS SOUTHWEST 345TH PLACE, SOUTHWEST 346TH PLACE AND 5TH PLACE SOUTHWEST AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO.1, ACCORDING TO THE PLAT RECORDED IN VOLUME 144 OF PLATS, PAGES 51 THROUGH 58, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 6TH AVENUE SOUTHWEST; TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES As 4TH PLACE SOUTHWEST, SOUTHWEST 347TH WAY, SOUTHWEST 347TH STREET AND 5TH AVENUE SOUTHWEST AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO. 3 AS PER PLAT RECORDED IN VOLUME 150 OF PLATS, PAGES 67 THROUGH 71, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 6TH AVENUE SOUTHWEST; AND TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS 5TH AVENUE SOUTHWEST, SOUTHWEST 348TH COURT AND SOUTHWEST 350TH PLACE AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO. 5 AS PER PLAT RECORDED IN VOLUME 156 OF PLATS, PAGES 94 THROUGH 100, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 7TH AVENUE SOUTHWEST. . SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. EXPIRES "-,~.. .::,. Page lof2 April 28, 2006 KENNETH R. ANDERSON & ASSOCIATES, INC. S:\Projects\2006 ProjeclS\06-016 Campus Estates Street Vacation\Documents\Deliverables\ V acation I..egatdoc . . - =; I Ii ~ s f i . ~. -I i B ~ t; t. ~ 5 >, ~ i I ! i I I 1 5 i l!l I ,;; . EXHIBIT' "s" CAMPUS ESTAlES HOMEO~ERS ASSOQAllON S1REET VACAllON ~ n CAMPUS HIGHlANOS DlV. 1 ~ en. ~... .1-" - tAKEWOOO -1 I j i j I 8IP% .. t.if -.-..--.-..--.--. SCAlE : ,. = 300' KENNETH R. ANDERSON AND ASSOCIATES. INC. s..n.,tng. ......... ..w '-d PIaMIng ......_..n - ... -.... !NIOU-4173 - ~~ __.tIt T_ ~ - ...... . . . City of Federal Way STAFF REPORT TO THE LAND USE AND TRANSPORT A TION COMMITTEE PETITION FOR V ACA TION OF A PORTION OF RIGHT OF WAY WITIDN CAMPUS IDGHLANDS DIVISION 1,3 & 5 Federal Way File No. 05-106335 DATE: September 20, 2006 PROPOSED ACTION: 4th Place SW 5th Avenue SW 5th Place SW SW 345'h Street SW 346h Place SW 34th Place SW 347th Way SW 348'h Court SW 350'h Place Petition for vacation of a portion of PETITIONER: Campus Estates Homeowners Association LOCATION: See attached vicinity map, legal description and vacation map REPORT PREPARED BY: John Mulkey, P. E., Street Systems Engineer RECOMMENDATION: Staff is not making a recommendation as to the vacation as this vacation request is a matter of a decision on Policy for the Council in regards to the creation of gated communities. I. BACKGROUND The Campus Highlands Homeowners Association has petitioned the City to vacate a portion of4111 Place SW, 5d. Avenue SW, 5111 Place SW, SW 345111 Street, SW 346th Place, SW 347th Place, SW 347d. Way, SW 348111 Court and SW 350th Place, located East of 6th Avenue SW between SW Campus Drive and Enterprise Elementary School, constituting the Campus Estates Neighborhood. See the accompanying legal description (Exhibit A) and map of the area to be vacated (Exhibit B) for exact location. The area is a system of connecting streets that are improved with asphalt concrete roads, curb and gutter, sidewalk, and storm drainage facilities. The street system in the neighborhood connects to 6th Avenue SWat two locations, at SW 3451h Street to the north and SW 347th Way to the south. The only other connection to this system is an emergency access to Enterprise Elementary School, which connects to the south end of 5th A venue South. The zoning of the Campus Estates neighborhood is divided into two sections. The properties abutting 4th Place SW, 51h Place SW, SW 345th Street, SW 346111 Place, SW 34th Place and SW 347th Way are zoned Residential 7.2, the properties abutting 51h Avenue SW, SW 348th Court and SW 350lh are zoned Residential 9.6. Both areas are listed as single family, High Density in the Comprehensive Plan. The Homeowners Association is seeking the street vacation in order create a private gated community with privately owned streets. The Homeowners Association believes they can reduce crime in their neighborhood by constructing gates on SW 345d1 Street and on SW 3471h Way, east of the intersections with 61h Avenue SW. They Campus Highlands Division t, 3 &5 Street Vacation Staff Report believe the access restriction would reduce crime levels in their neighborhood as criminals would no longer be able to drive into their neighborhood. The area to be vacated has sixty,eight (68) abutting private property owners, 5 tracts owned by the Campus Estates Homeowners Association, of which 43 signatures have been received, Other abutting property includes a 20-foot section owned by the City of Federa I Way, which connects to the Storm Water Retention Pond on the southwest end ofS1h Avenue SW and the emergency access to Enterprise Elementary at the extreme south end of 5th Avenue SW. . II. COMPLIANCE WITH CRITERIA DESCRIBED IN THE CITY OF FEDERAL WAY CODE (FWCC) SECTION 13-102 A. Mandatory Criteria: The following criteria are mandatory and must be met before a petition for a street vacation may be approved: Criteria #la ~ The vacation provides a public benefit or is for a public benefit. The benefit may include economic or business support that the community as a whole derives from the abutting property owner. The land is currently public streets and sidewalks and is maintained by the City of Federal Way. The vacation of the portion 41h Place SW, Sdl Avenue SW, 51hPlace SW, SW 34Sd1 Street, SW 3461h Place, SW 347lh Place, SW 347lh Way, SW 3481h Court and SW 350lh Place could provide a public benefit in that the land will be purchased and maintained by property owners, so the City would no longer be responsible for costs to maintain the streets, sidewalks or storm drainage system, however it would no longer be open to the public. The petitioners assert the vacation would benefit the neighborhood in that they could have greater sec;:urity, once the gates have been installed. . Criteria #lb - The street, alley or portion thereof is no longer required for public use. These areas encompass fully developed public streets which are currently open Right-of. Way, which are used by residents and businesses to access the residences and by public and private utilities to access facilities and provide services in that neighborhood. If it was determined the streets were to be vacated, primary public uses (garbage collection, inspection, code compliance, etc.) could be accommodated through other means and easements could be granted for utilities. Access to the emergency entrance to Enterprise Elementary School could be maintained by allowing pedestrian access to the school and emergency vehicles at the gates. Businesses or services that utilize these roads to provide services can be addressed by allowing access through the gates. Criteria #lc - The vacation does not abut a body of water, such as a river, a lake, or salt water, exceptfora public purpose such as a park or port facility and which reverts to a public authority. This Right-of-Way is. not located in the vicinity of a body of water, therefore this cr~teria is not applicable. B. Discretionary Criteria: Compliance with the following criteria is not mandatory, but the Council must consider them in making its decision. Criteria #2a - The vacation meets the intent of the City's Comprehensive Plan's general purposes and o~iectives. The City's Comprehensive Plan has no requirements for future roads in the locations proposed for vacation. The areas in which the Right-of-Way areas are located are zoned Residential 7.2 and 9.6 and are currently fully developed with no open lots and are listed as single family, High Density in the Comprehensive Plan. There are 2 . Campus HIghlands DivIsIon 1,3 &5 Street Vacation Stan' Report . three Policies in the City's Comprehensive Plan that could affect the vacation of a street. The City Comprehensive Plan states in TP 10 "Protect existing and acquire future right-or-way consistent with functional classification cross-section (transit, rail, bike, and pedestrian) needs, Require developments to dedicate right-of-way as needed tor development commensurate with the impacts of development. At a minimum; setback limits shall be used to assure that buildings are not placed within the right-of-way requirements for planned transportation facilities. Right-of-way dedication shall be commensurate with a development's impact to the existing and planned transportation system". The right-of-way was preserved for access during the construction of the homes in this area, which were built with proper setbacks. The gates, if constructed would impact the function of the roadway, but as there are no through streets in this neighborhood, it would not impact vehicular access to other areas of the City. Pedestrian access could be impacted if the gates were to restrict pedestrian as well as vehicular access. TP 21 states "Enhance traffic circulation and access with closer spacing of through streets, unless geographical constraints do not permit. Limit the area to be served by a single access point commensurate with planned density". In regards to TP 17, there are two access points and geographical constraints would most likelyprevent through streets from being built in this area. . LUP 17 states "Encourage the development of transportation routes and facilities to serve single family neighborhoods. Special attention should be given to pedestrian circulation". In regards to LUP 17, the transportation routes are in place. This area is used only for local access, as the only access egress to the area is through the two streets proposed to be gated. There is an emergency entrance to Enterprise Elementary School, which is used only for emergencies, so access for emergency equipment would need to be allowed. Pedestrian access to the school through this route may also be used so the pedestrian access to this may need to be maintained. As long as the gates allow for free pedestrian access to the streets and use of the sidewalk this should not be an issue. If the gates were to block pedestrian access through the neighborhood, specifically access to the school, this would contradict this policy. In order to remain within the constraints of this policy, the gates should not be allowed to impact established pedestrian access into or through this neighborhood. As such if the gates to this area do not impact pedestrian access, and established pedestrian routes to the school are not impacted then the vacation should be in accordance with the City's Comprehensive Plan". Criteria #2b - The vacation provides for an exchange of public property in the public interest. There is no exchange of public property associated with this vacation petition. Criteria #2c - Whether conditions may so change in the future as to provide a greater use or need than presently exists. The neighborhood in the area being sought for vacation is fully developed with no open lots. The properties surrounding the areas proposed for vacation are either in required open space tracts or a school. Unless the zoning. for this area changes in the future there is no reason to believe any changes in use would occur. Criteria #2d - Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the same. As of this time, the City has received one objection in comment to Council and one email objecting to the vacation. . Criteria #2e - The vacation would /lot interfere with future developmellt or access to other existing or future developments. 3 Campus H tghlands DI vision I, 3 &5 Street Vacation Staff Report The neighborhood in the area being sought for vacation is fully developed with no open lots. All but two of the sixty-eight lots in this neighborhood are at least double the size of the lot zoned. Although these lots would be theoretically sub-dividable, based upon lot square footage and zoning, as there exist high-end homes on all of these lots, the potential for further sub-division is unlikely. The properties surrounding the area proposed for vacation are either in required open space tracts or a school. . III. COMMENTS BY LOCAL AGENCIES AND UTILITIES The Draft staff report was distributed to all City Departments, all affected utilities, Fire and Transit for review to determine if there are any issues they would have in regards to the vacation. The responses we receive are as follows: . South County Fire has requested the gate meet their gate policy, which would require a remote opening device (Opticom) for emergency access into the proposed area for vacation. The gate policy also mandates minimum widths and set back from the intersecting roadway. . Puget Sound Energy has requested they receive easements for all roadway crossings of their utilities. . Comcast has requested they receive easements for all roadway crossings of their utilities. . Qwest Communications has requested they receive easements for all roadway crossings of their utilities. . Lakehaven Utility District has requested the following 1. The proponents must retain a licensed professional land surveyor at their own expense to field-verify the locations of the public water and sewer facilities that lie within the current public rights-of-way, and then to write legal descriptions and prepare exhibit maps for the strip easements over the water mains/fittings, fire hydrant assemblies, water service connections, air-vacuum valve assemblies, and sewer mains/manholes. The District would not accept easements over the side sewers in the rights-of-way; they would then become private building sewers beyond the mainline easements. The new easements (using the District's templ~te forms) would need to meet the District's current standards for widths, offsets, terminal points, etc. . 2. In accordance with the provisions of the easements to be provided over these facilities, Lakehaven personnel must be afforded access to these facilities 24 hours per day, 7 days per week, and 365 days per year. Due to the emergency nature of some of the responses District personnel must oCGasionally make (such as in a water main break situation), and other more-routine activities (such as water meter reading), prior notice for this access cannot be provided to the homeowners. District personnel must be provided keys; entry Godes, etc. to allow entry through all vehicular gates into the community at all times. . Metro Transit had no comment . Federal Way Public Schools had no comment . WSDOT Property Management had no comment . 4 . . . Campus Highlands DIvision 1,3 &5 Street Vacation Staff Report City Of Federal Way Staff comments: · Surface Water Management Division requested the City owned facilities would need.to be completely taken over by the Homeowners Association. S WM would not be interested in continued maintenance of the drainage infrastructure within the gated community. Further, the HOA will be reqUIred to accept ofY. site drainage that currently utilizes the conveyance, storage, or water quality features located within the gated areas. · Street Systems Division had comments relevant to staff report language and the need for an agreement evidencing a maintenance obligation by the homeowners association. · Traffic Division had comments relevant to staff report language and code requirements as they relate to the City's comprehensive plan, queing length minimums, turnaround ability and pedestrian access to the school. · Solid Waste and Recycling Division had comments regarding access to provide City services. · Development Services Division had comments regarding access to provide City services. IV. OTHER ISSUES In order for this vacation to be effective the issue as to ownership of the vacated property must be addressed. As all property owners abutting the area to be vacated have the first right to that property as a condition of the vacation, the homeowner association must provide evidence of 100% control oftheright of way for maintenance purposes. Also the City currently has no gated community standards and they would need to be developed in conjunction with this vacation. V. PAYMENT As per RCW35.79.030, Section I, because the property was dedicated to the County less than 25 years ago, the oldest areas having been conveyed to King County in 1989, an amount that does not exceed one-half the appraisal value of the area vacated (based on an appraisal accepta:ble to the City) of the land and any improvements would be required as payment to the City if the proposed vacation is approved. VI. RECOMMENDATION All Mandatory Criteria can be met with proper access and three of the five Discretionary Criteria have been met. Item 2b is riot applicable to this vacation and item 2d has not been me in that there have been objections received from abutting property owners. As this vacation request is a matter of a decision on Policy for the Council in regards to the creation of gated communities, Staffis not making a recommendation as to the vacation of Right of Way within the Campus Highlands Division 1,3 & 5 (41h Place SW, 51h Avenue SW, 51h Place SW, SW 3451h Street, SW 3461h Place, SW 34th Place, SW 34th Way, SW 3481h Court and SW 350lh Place). 5 . EXHIBIT "A" LEGAL DESCRIPTION: CAMPUS ESTATES HOMEOWNERS ASSOCIATION STREET VACATION: THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO .THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS SOUTHWEST 34STH PLACE, SOUTHWEST 346TH PLACE AND Sffi PLACE SOUTHWEST AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO. I, ACCORDING TO THE PLAT RECORDED IN VOLUME 144 OF PLATS, PAGES 51 THROUGH 58, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 6TH AVENUE SOUTHWEST; TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS 4TH PLACE SOUTHWEST, SOUTHWEST 347TH WAY, SOUTHWEST 347TH STREET AND 5TH AVENUE SOUTHWEST AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO. 3 AS PER PLAT RECORDED IN VOLUME 150 OF PLATS, PAGES 67 THROUGH 71, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 6TH AVENUE SOUTHWEST; AND TOGETHER WITH THAT PORTION OF STREETS AND AVENUES HERETOFORE DEDICATED TO THE PUBLIC AND MORE PARTICULARLY DESCRIBED WITH THOSE CERTAIN NAMES AS 5TH AVENUE SOUTHWEST, SOUTHWEST 348TH COURT AND SOUTHWEST 350TH PLACE AS SHOWN ON THE PLAT OF CAMPUS HIGHLANDS DIVISION NO. 5 AS PER PLAT RECORDED IN VOLUME 156 OF PLATS, PAGES 94 THROUGH 100, RECORDS OF KING, COUNTY, WASHINGTON, LYING EAST OF THE EAST MARGIN OF 7TH AVENUE SOUTHWEST. . SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON. EXPtAE.S qt~ ..,~~ Page I of2 April 28. 2006 KENNETH R. ANDERSON & ASSOCIATES. INC. S:\Projects\2006 ProjeclS\06-016 Campus Estates Street Vacation\DocumenlS\Deliverables\Vacation legaLdoc . . - ;.; I 'ii ~ S . f .; .. N I M s ~ t; f ~ ~ Ii! '" I I I I I 1 S i ~ .1 Vi EXHIBIT "B" CAMPUS ESTATES HOMEOWNERS ASSOOAnON SlREET VACAnON ~ :~MPUS HIGHLA~~-:~~:_:~"~'.~~_~.'"' ~ en, ~ ~.. . i i!: I: (0. OPOSED VACAflQti .,./ :V l.... - ~ (') t '" 5i ~ ~Qs SCALE : 1- = 300' LAKEWOOD -1 ! j i j i KENNETH R. ANDERSON AND ASSOCIATES. INC. SUrwrlnI. ........ and land Plan""" roO. 801( 4113 -... ...,. -.... lNIOt3-4113 000 _~l5s) a3a-11l1l1 T_ 112-t8M fAX ( ....114 BIP% ./ . . . ( ~ CITY OF ~. Federal Way DATE: TO: October 3, 2006 Mike Park, Mayor City Council Members Cary M. Roe, P.E., Public Works Director ~ Neal Beets, City Manager @ Campus Estates Street Vacation FROM: VIA: RE: On October 17th the City will be holding a Public Hearing in regards to the vacation of the streets in the Campus Estates neighborhood to allow for a gated community with private streets. In preparation for the Public Hearing, staff was asked to provide information pertaining to the City's street vacation process and the vacation of streets to form a private gated community in other jurisdictions. Public Works Staff conducted a telephone survey of other local cities to find out if they had dealt with a similar type of vacation. The survey results are summarized in the attached spreadsheet. The questions summarized in the attached table are: 1. Has the city or county ever vacated a street for the purpose of creating a private gated community? 2. Has the city or county ever vacated a developed/improved street? 3. If the answer to # I or # 2 is yes, did the city or county receive compensation for the vacated street? 4. Does the City or County have code provisions for gated communities? A similar survey was completed by the legal department through an internet list serve, as summarized below: The following eleven cities responded to a question regarding gated communities posted on the Washington State Association of Municipal Attorneys (WSAMA) listserve: Auburn, Bellevue, Gig Harbor, Kent, Kirkland, Lacey, Longview, Mill Creek, Seattle, Snoqualmie, and Spokane. Overall, very few of them have gated communities. Of those that do, the City of Gig Harbor was the only one to have vacated a street to allow for it to be closed off; even then, only one entrance to the community was gated, while the other side of the community remains open. The City of Snoqualmie currently has a similar request pending for a street vacation to allow f9r a gated entrance to a private community. A couple of the cities have vacated streets for private purposes, Longview vacated for a church expansion and Spokane vacated for a retail development. However, the City of Seattle indicated that it would deny such a request on the basis that a vacation for private use privatizes a public asset intended for the public and would not meet Seattle's vacation criteria. With regard to gated communities, those cities that do allow gated communities do so by ordinance. The City of Bellevue does not allow gated communities and Mill Creek prohibits gated entrances for public streets and strongly discourages gated entrances on private streets. . The City of Federal Way Street vacation ordinance, consistent with RCW 35.7910, requires a process for a street vacation that includes the submission of a petition signed by owners of two-thirds of the property abutting the street to be vacated, the production of a staff report, the holding of a public hearing, the approval of the vacation by Council and the adoption of an ordinance to vacate the property. 1be City has vacated portions of three streets since incorporation. The vacations were located in portions ofS 344!II Street, Milton Road S, and S 2981h Street. With the exception of S 2981h Street, in which there was an exchange of property, the City received monetary compensation for the street vacations. The City has never vacated for the purpose of creating a private gated community. The S 3441h Street and Milton Road S vacations were unused rights of way that were vacated to be used in the development of the adjacent properties. S 2981h Street was vacated in the creation of a new plat, in which the roadway was relocated to a new, safer alignment. If Council authorizes the street vacation, the conditions for vacation outlined in the staff report would need to be included in the ordinance and completed before the vacation is finalized. The conditions include: . All utilities would be granted easements for their existing facilities. . The gate would need. to be installed per the standards required by South King Fire Department, which include a minimum setback for the adjacent road, standards for the gates and access through the gates, through the use of an automated detector. . Access must be granted to all services, including utilities, City inspectors, solid waste and recycling, post office, etc. . The gate must be set back to allow for adequate queuing length for traffic approaching the gate so it does to not impact the adjacent through street (6th Avenue SW). · The Homeowners Association must provide evidence of 100% control of the right of way for access and maintenance purposes. . At this time there are no provisions in the City Code for the maintenance of private roads or for access. The issue of roadway maintenance could also be made a condition for vacation in the ordinance. Some other jurisdictions currently have codes provisions that address the issue of gates and maintenance of private roads. . Gated Community Telephone Survey . Question # 1 2 3 4 ro U ClJ UClJu Z~ ClJ ClJ Uu ClJ..c 0. o ClJ !!Ecv .~...... 0 u- (UL-.- ro 0 80ii Q.J ~ U) uom>. m-O}_ ~ a.! ClJ.... > > ClJ en m .- :> th to "c > E L..S~Q; ~ s.... :~ ~Q;_:3 >-" ~~<G~ ~.E 5 ""ClJOE :38- .- U> E u.l:;cE ~~oUi ~5E CUU>oo f; .2 ii 0 ClJ 0 -5 ~5 sa; ..c'- 0 _.~ 0 U> :0 ClJ (/J~ :gE~ U> > ro:l~ I 0. u ~U 000 ClJ ~ City o ro 00. Comment > 0 Auburn No No N/A Yes #4. Code allows for and Qives requirements for Qates for private streets. #2 Bellevue has vacated a developed street. That street was a dead end into a development that is currently under construction. #3 Compensation was in the form of a swap, with ability to access roads within the Bellevue No Yes Yes No development. #1 Gig Harbor vacated a developed street that went through a subdivision. The neighborhood wanted the street gated at one end to stop cut through traffic. The City would only agree to the gate if the street was vacated and the neighborhood took over maintenance. The street remains open on the other end. #4 Gig Harbor has code for private street development which requires a Gia Harbor Yes/no Yes No No maintenance aareement. #2 The developed street vacated by Kent was a stub into a new development that was vacated for construction. #3 Kent always receives monetary compensation for vacations. Kent No Yes Yes No #4 The only code provisions relate to the Fire Department requirements for gate!l. Kirkland No No N/A No #4 Gated Communities are prohibited per Kirkland's camp plan. #3 Mercer Island always gets that maximum amount for vacations, all have been at Mercer Island. No No NlA No 100% ofthe appraised value. #2 lakewood has vacated portions of a developed street. #3 They receive the maximum compensation per the RCW. #4 lakewood Code contains provisions for gates for private streets not for a gated lakewood No Yes Yes Yes communitY #2 Redmond vacated a small portion of a developed road, they are working on a large scale vacation for Microsoft. #3 They receive the maximum compensation per the RCW. #4 There are no gated communities in Redmond, per their planning department Redmond No Yes Yes No IQated communities do not conform to their idea of an accessible city. #2 Renton vacated a portion of a street that ran between to lots that were owned bl the same private school in order to connect the campus. Renton No Yes Yes No #3 Renton always Qet the maximum compensation as allowed by the RCW. #1 The lawyer for Seattle Transportation Department did not believe this situation would be legal. #2 Seattle vacated portions of developed streets for the construction of Owes! Field. . Seattle No Yes Yes No #3 Seattle receives 100% of the appraised value in all cases. Tacoma No Yes Yes No #3 Their code requires 100% of appraised value/or all vacations. #1 Currently working on in the area of Seleck, to gate this area and privatize the roads. The County uses a different RCW for vacating streets. KinQ County #3 King County receives 50% of the value if they have not expended funds fo NolPendinQ Yes Yes No maintenance of the streets, all others are at 75%. #1 Pierce County has a request for this type of vacation (one recent) but they require 100% agreement due to maintenance and. access, which has caused aU to withdrawal. #2 The developed streets they have vacated have only been chip seal. #3 Pierce County only charges administrative costs for unopened unimproved ROW, for any that are cleared they go by state code for compensation Pierce Countv No Yes Yes Yes #4 Pierce county code has provisions for gates for private streets. #2 The City vacated a portIon OT ;:; 298m ;:;treet toat was a paved road. the compensation was in the form of an exchange of property, in which the road was re Federal Way No Yes Yes No aligned and brought to current standard. . . . . . COUNCIL MEETING DATE: October 17, 2006 ITEM #: 7-a CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMENDING THE UTILITY TAX REBATE PROGRAM TO INCLUDE LOw-INCOME, DISABLED PERSONS POLICY QUESTION: Should the City expand the current Senior Citizen Utility Tax Rebate Program to include 10w-inco~e, disabled persons? '\ COMMITTEE: Finance, Human Services and Regional Mfairs MEETINGDA TE: September 26,2006 CATEGORY: o Consent o City Council Business ~ Ordinance o Resolution o o Public Bearing Other DEPT: Management Services STAFF REpORT By: Iwen Wang, Management Services Director ATIACHMENTS: Staffreport dated September 20,2006. NEW: Follow-Up Staff Report Dated 10/10/06 NEW: Draft Ordinance OPTIONS CONSIDERED: 1. Maintain status quo. 2. Expand the current Senior Citizen Utility Tax Rebate Program to include low-income, disabled persons effective January 1,2(')07. STAFF RECOMMENDATION: Staff recommends approving Option 2. CITY MANAGER APPROVAL: ~ DIRECTOR APPROVAL: ~ luJ Committee COMMITTEE RECOMMENDATION: I move approval of the staffrecommendation to expand the utility tax rebate program to include low-income disabled persons and direct staff to prepare a draft ordinance to be prese d to thefull co . 0 co~i.deration at its October 17,2006 City 9 ncil Aglf!!.da. .l. l PROPOSED COUNCIL MOTION: "I move the November 7 Council meeting. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCn.. ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinancftS only) REVISED - 0210612006 ~\i4t\~ (i*RwdJ~ ID~ ,~ Federal Way . STAFF REPORT Date: October 10, 2006 To: Finance, Human Services and Regional Affairs Committee From: Iwen Wang, Management Services Director ~VJ Via: Neal Beets, City Manager Subject: Follow-up: Definition of a Disabled Person At its September 26, 2006 meeting, the Finance, Human Services and Regional Affairs Conunittee raised concerns about the broad definition of "disabled" under CDBG and Human Service grants and the City's consequential ability to administer the program in an cost-effective, efficient manner. Based on these concerns, staff researched other tax exemption programs and now recommends using the state's disability definition for property tax exemptions. The state's basic definition of disabled person is someone who can not engage in "gainful employment" by reason of disability. . Proof of such disability can be obtained through a signed affidavit by a licensed medical professional, a disability determination/Supplemental Security Income (SSI) award letter from the Social Security Administration, or a Medicare eligibility determination/award letter. The City's disability affidavit will include a perjury statement to be signed by both the applicant and the medical professional certifying that the disability is true and correct under the penalty of perjury. . . The property tax exemption system has long been in place without known abuse. Furthermore, with established procedures and forms, it is reasonably easy to administer. I believe this definition addresses . the concerns raised at the meeting; the attached draft ordinance reflects this definition. Please let me know if you have any concerns or questions. k:\fhsrac\2006iseptember 26. 2006\C1isable exemption followup v2.doc . . . . ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, PROVIDING FOR UTILITY TAX RELIEF TO LOW-INCOME DISABLED CITIZENS AND AMENDING ARTICLE V, CHAPTER 14 OF THE FEDERAL WAY CITY CODE (AMENDS ORDINANCE NO. 03-436.) WHEREAS, on January 21,2003, the Federal Way City Council passed Ordinance No. 03-436 granting relief from the utility tax to low-income seniors; and WHEREAS, the Washington State Constitution Article VII, Section 7 permits "support of the poor and infirm"; and WHEREAS, the City Council recognizes that low-income disabled citizens live on low and fixed incomes that are impacted by the utility tax; and NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Utility Tax Relief. Chapter 14, Article V, Sections 14-190 and 14-191 ofthe Federal Way City Code are hereby amended to read as follows: 14-190 Utility Tax Relief - Qualifications. To qualify for the relief set forth in Section 14-189, a p~on must be requesting "reimbursement" for the effect of city utility taxes imposed during the previous calendar year and must: (1) Be 65 years of age or older at all times during any period for which "reimbursement" is requested, and meet the criteria of subsection (3); or aJ'lE'I ORD# , PAGE] (2) Be disabled and unable to work. as defined under RCW 84.36.381 and WAC 458-16A-130 as they currently exist or are hereafter amended: and ill~ Have an income during the calendar year, or part thereof, for which a . "reimbursement" is requested from all sources whatsoever, not exceeding the low income guidelines for the King County area as published by the Secretary of Housing and Urban Development. As used in this subsection, "income" means: (a) "Disposable income," as that term is defined in RCW 84.36.383, as it may be amended or replaced from time. to time: and.-pffis (b) The aggregate value of gifts and receipts received from all sources during the calendar year for which a "reimbursement" is requested; and ffif.'j Have been a resident of the dwelling unit within the city at all times during any period for which a "reimbursement" is requested, and have made the payment of city utility . taxes from his or her income or resources. 14-191 Claim Filing Procedures. (1) All claims for relief under 14-189 must be made annually and filed by April 30 of the calendar year following the calendar year, or portion thereof, for which a "reimbursement" is requested:: and (2) All bills for which claim is made under 14-189 shall be submitted to the Director as part of the claim for relief,:: and (3) All claims for relief shall be submitted in writing on ft form~ provided by the Director and certified by the claimant that, under the penalty of peIjury. to the best of the claimant's lmowledge, all information provided in the claim is true and correct-:: and . ORD# , PAGE 2 . . . (4) The Director may require any documents deemed necessary to establish proper proof of income level and/or disability status of the claimant, including but not limited to the two (2) most recent months' bank statements... ftftEl two (2) most recent years' income tax statements.... and a current physician's statement or Supplemental Security Income award letter. The Director shall adopt rules and regulations to implement and enforce this chapter. Section 2. Initiative and Referendum. This Ordinance shall be subject to initiative and referendum powers as set forth in Chapter 2, Article III of the Federal Way City Code. Section 3. Severability. The provisions of this Ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this Ordinance or the invalidity of the application thereofto any person or circumstance, shall not affect the validity of the remainder of this Ordinance, or the validity of its application to other. persons or circumstances. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this .r Ordinance is hereby ratified and affirmed. Section 5. Effective Date. This Ordinance shall be effective five days after its passage, approval and publication as provided by law for utility taxes incurred and paid by an eligible person after this date. ORD# , PAGE 3 PASSED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY this day of ,2006. ATTEST: CITY CLERK, LAURA HATHAWAY, CMC APPROVED AS TO FORM: CITY OF FEDERAL WAY, WASHINGTON By MAYOR, MICHAEL PARK CITY ATTORNEY, PATRICIA A. RICHARDSON BLED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K:\Ordin\Utility Tax Low Income Exempt.doc ORD# , PAGE 4 . . " . . . . A Federal Way STAFF REPORT Date: To: From: Via: Subject: September 20, 2006 Finance, Human Services and Regional Affairs Committee Iwen Wang, Management Services Director \ ~ Neal Beets, City Manager Utility Tax Rebate/or Low-Income, Disabled Persons BACKGROUND In 2003 Council adopted ordinance 03-436 providing a full rebate on the City's utility tax paid by low-income- seniors. The ordinance was first applicable for utility consumption and taxes paid starting February 2003, with rebates processed in the first quarter of 2004. At the September 5, 2006 Council meeting. Council asked staff to analyze. the possibility of expanding the current rebate program to include low-income, disabled persons, and bring the information back to Council Committee for further consideration. The current low-income senior utility tax rebate program eligibility requirements prescribe that participants must be 65 years of age or older, earn/receive an annual household income at or below 50% of Seattle Metropolitan Area medium income level and live within city limits. In the past three years, the number of eligible low-income seniors whom applied for the rebate fluctuated between sixty and ninety with a total rebate amount between $6,000 to around $10,000 a year. To expand the program to include low-income, disabled persons, the City would need to add the defmition of a disabled person. Staff recommends using the standard Federal Bureau of Census' def'mition of "severe disability". This definition is utilized by the cDBG and other human services agencies to detennine eligible disabilities for similar programs. Specifically, the definition identifies persons who have a severe disability as a person who: . Uses a wheelchair, or has used another special aid for six months or longer; . Is unable to perform one or more functional activities 1 or needs assistance with activities of daily living2 or instrumental activitie~ of daily living3; . Is prevented from working at a job or doing housework; . Has. a selected condition including autism, cerebral palsy, Alzheimer's Disease, senility or dementia, or mental retardation; or . Is under 65 years of age and covered by Medicare or receiving SSI. Note: 1. Functional Activities: seeing, hearing, having one's speech understood, lifting and carrying, climbinga flight of stairs, and walking. 2. Activities of Daily Living: getting around inside the home, getting in or out of bed or a chair, bathing, dressing, eating and using the toilet. 3. Instrumental Activities of Daily Living: going outside the home, keeping track of. money of bills, preparing meals, doing light housework and using the telephone.-... 9/26/06 FHSRAC E-2 FINANCIAL IMPACT . Currently the City screens cable TV discount applications for both low-income seniors and low-income disabled persons before forwarding them to Comcast for .processing. Using the number of individuals who apply for cable discounts as a gauge, staff estimates the number of individuals who would qualify for the new low-income, disabled exemption would be about half of the number who currently qualify under the low-income seniors rebate. Remember low-income customers who.. are both disabled and 65 years of age or older currently qualify under the existing Senior Citizen Rebate Program; therefore no additional impact will be experienced from these individuals. Based on this information, we anticipate approximately 40 additional persons would be eligible for the rebate with a total of approximately $5,000 refunds per year. Staff also anticipated an additional $1,000 in temp help would be needed to assist staff in processing the additional applications. OPTIONS 1. Maintain status quo. Cost: No impact. Pros: No change needed. Cons: Does not address the concerns expressed about the regressive nature of utility tax. 2. Expand the current low-income, Senior Citizen Utility Tax Rebate Program to include low-income, disabled persons effective January 1, 2007. . Cost: Around $5,000 per year for actual rebate and an estimated $1,000 in temp help to assist staff in processing the additional applications. Pros: Addresses the concerns expressed about the regressive nature of utility tax. Cons: Slightly higher costs. . 9/26/06 FHSRAC E-3 . COUNCIL MEE'tING DATE: .October 17, 2006 . lTEM#: 7-:b CITY OF FEDERAL WAY . CITY COUNCIL AGENDA BILL SUBJECT: Flood Damage Prevention Orciina~ce POLICY QUESTION: ShQuld the Council adopt a Flood Damage Prevention.Ordinance amending FederalWay City. C~e ~.21 by adding a new Article V, Fiood'Damage Prevention th!lt brings Federal 'Way mto conwli~ce with the National Flood Jpsurance Program? . .. ",.-. COMMI'ITEE: lUTe MEETING Dj\.'I'E: OctQber 2, .' . '. . . ,2006 . . CATEGORY: . '.0 Co.nsent .. , [gJ Ordinance o 'City co~cn Bns~~'.. . . 0 Resobiti;~t.i: STAFF llEPORT.BY: Paul A; Bucich; P.E.~ Surface Water Mmiiigei .. .0 Public Hea~g tJ Other... .... '.".. . . . . DEPT~'Public Works' Attachments: Memorandum to the Land Use and TranSportation Commi~ dated October .2, 2006. QptioDS CODSidere~: . , . ., ',. : ' . . , . . ....... . . ~. AmendFederat.W4y'CityCod~:.(FWCC) ChapJer .21 by adding, a.:~ew Article'.V., FltxKn.:)~ge . . Prevention by adoptiori~of the at1Beb~ Ordinance 'arid EXlnbitA. '. .' . . . .. - . . . 2, Do not amend FWCC'ChllptCt.2 1 and provide direction. to staff. .'. STAJ'It'REco'MMENnATION':' .,' .. ....-. . Staff recommends forwardlng Option 1 above to the October .17, 2006' Councll Agenda for a first reading of the Ordinance. . '. . .' . 'CITY MANAGER APPROVAL: : ~.' .DlREcTORAPPROVAL: . . CouncIl fJ.1W\;.. . Commiuee . Eric Faison Member h p' UNCIL MOTION: "[ move we forward the Flood Damage Prevention Ordinance to the jidl Ceil on October 1 'J'h fOt Ii.JUll reading a~d recommend t~ CauncilAmend Federal WajCity. Code Chapter ',21- by adding a new Artic;le. 1'. FloOd Damage freventio.n." '.' . , (BELOW rOBE COMPLETED Bye1TY CLERKs OFFiCE) COONCR. ACTION: o APPROVED COUNCR.BILL# ~ o DENIED 1ST reading o TA,BLEDIDEFERREDINO ACTION Enactment reading o MOVED TO SECOND READIJI(G (ordinances only) ORDINANCE # ~ISBD - 02/0612006' ~OLunON # CITY OF FEDERAL WAY MEMORANDUM . DATE: TO: VIA: FROM: SUBJECf: October 2, 2006 . Land Use and Transportation Committee Neal Beets, City Manager Paul A. Bucich, P .E., Surface Water Manager Flood'Damage Prevention Ordinance BACKGROUND: . . . . In April of 1996, Federat Way Council passed resolution No: 96-229 that provided for cooperation with the Federal Emergency Management Agency and adopted policies for minimizing public and private losses due to flood conditions. In the spring of 2006, the Department of Ecology conducted a Community Assistance Visit (CA V) and infonnedcity staff that adoption of a resolu~on does not meet the minimwn standards for participation in the ~a1:iQnalFlood Insurance PrOgr8m~IP). With the exception ofthis Qne issue, Federal WayiscompliantwiththeNFIP.. ..' . . . FEMA provided city staff with a template ordinance and exhibit which have been used to create the attached ordinance and exhibit. Adoption of this ordinance amending Chapter 21 by adding a new Article V, Flood. Damage Prevention, in City Code will allow the resi~tsofFederal Way to continue to participate in the NFIP and obtain flood and l~dslide insurance on their residential and coinmercial properties. . At this time,. there are . seventeen policy holders Within federal Way that would be affected if Council should chose not to adopt this . ordinance and would lose their ability to participate m the NFIP. . . . . ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE qTY OF FEDERAL WAY, 'WASHINGTON, AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 21 BY ADDING A NEW ARTICLE V, FLOOD DAMAGE PREVENTION. . .' WHEREAS, the Legislature of the State of Washington haS. delegated the responsibility to local governmental units to adopt regulations designed to promote the public health, safety, ~d general welfare of its citizenry; and WHEREAS, previously the Citypassed Resolution No. 96-229 (ApnI16, 1996), a resolution .' . . . providing for cooperation with the Federal Emergency Management Agency and adopting policies for minimizing public and p~vate losses due to flood conditions. . WHEREAS, the City of Federal Way desires to continue participation in the National Flood . . Ins~ance Program (NFIP) designed to provide insurance to property owners for flood hazards through insurailce coinpanies and the Federal Government; and WHEREAS, the. City of Federal Way finds that adoption of an ordinance providing clear direction to citizens living in Federal'Emergency Management Agency (FEMA) mapped floodplains or flood ways for construction of new buildings or remodeling of eXIsting buildings is required to participate in the NFIP; and WHEREAS, the City desires to comply with Section 60.Jofthe Code of Federal Regulations (44 CFR) for. participation in the NFIP;- NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORD# , PAGE 1" Section 1. Findings and Conclusions. After full and careful consideration, the City Council' . of the City of Federal Way finds that the proposed Ordinance and new Article V, Chapter 21 , Flood Damage Prevent~on, will protect and benefit the public health, safety and welfare. Further, the Council finds 1. The flood hazard areas.ofFed~1 Way are subject to periodic inundation which results in loss oflife and property, health, and safety hazards, disruption of commerce and govenimental services, extraordinary. public exp~ditures for flood protection and relief, ~d inipairment of the tax base, all of which adversely affect the public health, safety, and general welfare. 2. These flood losses are caused by the cumulative effect of obstructions in areas of special flood hazards which increase flood heights and velocities, and. when inadequately anchored, damage uses in other:areas. Uses that are .inadequat~ly flOod proofed, elevated, or otherwise prot~cted from flood damage also contrlbuteto the flood loss. . Section 2. Amendment . FWCC Chapter 21 is hereby amended to add Article V~'. floOd . Damage Prevention, as'set forth in Exhibit A attached hereto. Section 3. Severabilitv. The provisions of this ordinance are declared separate arid severable. . The jnvalidity of any clause, sentenCe, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its appliCation to other persons or circumstances. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance IS hereby ratified and ~rmed. Section 5. Effective Date. This ordinance shall be effective five days after its passage, approval and publication as provided by law. . ORD#. ,PAGE 2 . PASSED by the City Council of the City of Federal Way this , 2006~ ATTEST; .day of CITY OF FEDERAL WAY MAYOR, MICHAEL PARK CITY CLERK, LAURA HA1HA WAY, CMC . APPROVED AS TO FORM;' .' CITY ATTORNEY, P ATRlCIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTlVE DATE: ORDINANCE NO.: ORD# , PAGE 3 EXHffiIT A . FEDERAL WAY CITY CODE CHAPTER 21. ARTICLE V. FLOOD DAMAGE PREVENTION Sections; Division 1. Generally 21-100 PlirpOse. . 21-101 Adoption of State and Federal Statues and Regulations. 21-102 Methods of Reducing Flood Losses. 21-103 Definitions. . . Division 2. . Provisioml 21-104 General Provisions. 21-105 Permits. 21-106 Use of other Base Flood Data (In ~ a,n.q V Zones), . 21-107 Infonnation to be Obtained and' Maintained. 21-108 Alteration of Watercourses. 21-109 Conditions for Variahces. 21-110 Provisions for Flood' Hazard Reduction. 21-111 Subdivision Proposals. 21-112 Review of Building Permits. 21-113 Specific Standards. . 21-114 AE and AI-30 Zones with Base Flood Elevations But No Floodways. 21-115 Flqodways. 21-116 Critical Facility. . Division 1. Generally 21-100 Purpose. . It is the purpose of this article to promote the public health, safety, and general welfare and minimize public and private losses due to flood conditions in specific areas by provisions designed: (1) To protect human life and health; (2) To minimize expenditure of public money and costly flood control projects; (3) To minimize the need .for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; . (4) To minimize prolonged business interrupttions; . . .. . . '- (5) To minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets, and bridges located in areas of special flood hazard; (6) To help maintain a stable tax base by providing for the sound use and development of areas of special.flC)()d hazard so as to minimize future flood blight areas; (7) To ensure that potential buyers are notified that property is in an area of special flood hazard; (8) To ensure that those who occupy the areas of special flood hazard assume responsibility for their actions. 21-101 Adoption of State and Federal Statues and Regulations. The following state statues and. administrative regulations as currently existing and hereafter amended, are hereby adopted by this reference as if set forth in full: . . (1) Chapter 86.16 RCW, Floodplain Management. (2) 44 CFR 59.22 (a). (3) 44 CFR 60.3 (c) (1) (d) (2). (4) 44 CFR 60.3 (b) (1). (5) 44 CFR 59.22 (b) (1). (6) 44 CFR60.3 (a) (2). 21-102 Methods of Reducing Flood Losses ill order to accomplish its purposes, this article includes methods and provisions' for: (1) Restricting or prohibiting uses which are dangerous to health, safety, and property due to water or erosio~ ~ds, or which result in damaging increases in. erosiori' or' in flood heights or velocities; . . (2) Requiring that uses vulnerable to floods,' including facilities which' serve such uses, be protected against flood damage atthe time of initial construction; (3). Controlling the alteration of natural.flood plains, stream channels, and natural protective barriers, which help accommodate or channel flood waters; (4) Controlling filling, grading, dredging, and other development which may increase flood damage; and (5) Preventing or regulating the construction of flood barriers that unnaturally divert floodwaters or may increase flood hazards in other areas. 21-103 Definitions The following words, teITIlS and phrases, when used in this article, shall have the meanings ascribed to UJ-em in this article, except where the context clearly indicates a different meaning. Unless specifically defined below, terms or phrases used in this article shall be interpreted so as to give them the meaning they have in common usage and to give this article its most reasonable application. . Appeal means a request for a review of the interpretation of any provision of this article or a request for a variance. Area of shallowjlooding means designated as AO, or AH Zone on the Flood illsurance Rate Map (FIRM). AO zones have base flood depths that range from one to three feet above the natural ground; a clearly defined channel does not exist; the path of flooding is unpredictable and 2 indeterminate; and, velocity flow may be evident. AO is characterized as sheet flow; AH indicates ponding, and is shown with standard base flood elevations. Area of special flood hazard means the land in the flood plain within a community subject to a one percent or greater chance of flooding in any given year. Designation on maps always includes the letters A or V; , Base flood means the' flood having a 1% chance of being equaled or exceeded in any giv~ year (also referred to as the "100-year floop"). Designated on Flood msurance Rate Maps by the letters A or V. . Basement means any area of the building ha~g its floor sub-grade (below 'ground level) on all sides. . Breakaway wall means a wall that is not part of the structural support of the building and is intended through its design and construCtion to collapse under sp~ific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation sySteni: Coastal high hazard area means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from sto~ or seismic sources. The area is designated on the FIRM asZoneVl-30,VEorV. '. .' '. .' Critical facility means a facility for which even a slight chance offlooding might be too . great. Critical facilities include (but are not limited to) schools, nursing homes, hospitals, police, fire and emergency response installations, and installations which produce, use, or store hazardous materials or hazardo~ waste. Development 'means'any~.;.made change to.improvoo or unjmprovedrealestate, including but not limited to buildings. or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations 9r storage of equipmentor.materials located within the area of special flood hazard. . . Director means'the director of the city of Federal Way community development department or his or her designee. Elevation ceriificate means the official form (FEMA Form 81-31) used to track development, provide elevation inforination necessary to ensure compliance WIth .community floodplain management ordinances, and determine the proper insurance premium rate with . Section B completed by Federal Way. Elevated building means, for insurance purposes, a non-basement building that has its lowest elevated floor raised above ground level by foundation walls, shear walls, post, piers, pilings, or columns. Existin~ manufactured home park or subdivision means a. manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the . manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the adopted floodplain management regulations. . Expansion to an existing manufactured home park or subdivision means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). 3 . . . . . . Flood or flooding means a general and temporary condition of partial or complete. inundation of normally dry land areas from: (a) The overflow of inland or tidal waters and/or (b) The unusual and rapid accumulation of runoff of surface waters from any source. . Flood insurance rate map (FIRM) means the official map on which the Federal Insurance Administration has delineated both the areas of special' flood hazards and. the risk premium zones applicable to the community. , Flood insurance study (FIS) means the official report provided by the Federal illsurance , . Administration that includes flood, profiles, the Flood Boundary-Floodway Map, and the water surface elevation of the base flood. Floodway means the channel of a river or other watercourse and the adjacent land areas . . that must be reserved in order to discharge the'base flood without cUlliulatively.increasing the" . water surface elevation more than one foot. Lowest Floor means the lowest floor of the lowest enclosed area (inCluding basement). .An unfinished or flood resistant enclosure, usable solely for parking of vehicles, building access' or storage in an area other than a baseJllent area, is not considei-ed,a building's lowest floor, provided that such enclosure is not built so as to render the structUre hi violation of the applicable: non-elevation design requireinents oftllls artIcle found at FWCC 21-113' (a) (2), (i.e.' provided. " there are adequate flood ventilation openings). "Manufactured home means a structure, transportable in one or more sections, which is built on a permanent chassis and is d~igned for use with or without a permanent foundation . " when attaChed to the required uti~ities.. The term. ''manufactured 'hom~" does ~ot include a ' . "recreational vehicle." , Manufactured home park or subdivision means a parcel (or .contiguous parcels) ofland divided into two or more manufactured " home lots for rent or sale. New construction ni~ structures for which the "start of construction" commenced on or after the effective date of this article. New manufactured home park.or subdivision means a manwactured home park or subdivision for which the construction offacilities for servicing the lots on which the . manufactured homes are to be 3.ffixed(including at a minimum, the iIistaIlation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed' on or after the effective date of adopted floodplain management regulations. . Recreational vehicle means a vehicle, " (a) Built on a single chassis; (b) 400 square feet or less when measured at the largest horizontal projection; ( c) Designed to be self-propelled or permanently towable by a light duty truck; and (d) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. Start of construction includes substantial improvement, and meanS the date the building permit was issued, provided the actual start of construction, repair, reconstruction, placement or other improvement was within 180 days of the permit date. The actual start means eIther the firSt , placement of permanent construction of a structure on a site, such as the pouring of slab or 4 footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and :filling; nor does it include the ~tallation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. Structure means a walled and roofed building, including a gas or liquid storage tank that is principally above ground. Substantial damage means damage of any origin sustained by a structure whereby the cost ofrestoringib,e structure to its before damagedconditlonwould equal or exceed 50 percent of the market value of the structure before the damage Occurred. Substantial improvement means any repair, reconstruction, or impro,,~ent of a structure, the cost :of which equals or exceeds 50 percent .of the market value. of the strQcture either: . . (a) Before the improvement ot repair is started; or., . (b) If the stru(:ture has been damaged and is being restored, before the damage occurred. For the purposes of this definition "substantial improvement" is considered to occur when the first alteration of any wall, ceiling, floor, or other structural part of the building commences, whether or not that ~teration affects the external dimensions of the structure. The term. can exclude: (c) Any project for improvement ofa structure to. correct pre-eited existing violations of state or local health, sanitary, or safety code specifications which have been previously identified by the local code enforcement official and which are theminimiun " 'necessary to assure safe living conditions; or , (d) Any alterationofa structure listed on the National Register of Historic Places or a State hlventory of Historic Places. Variance means a grant of relief from the requirements of this article that permits construction in a manlier that would otherwise be prohibited by this article. . Water dependent means a structure for commerce or industry that cami.ot exist in any other location and is dependent on the water by reason of the intrinsic nature of its operations. Division 2. Provisions 21-104 General Provisions. (a) Application of Article. This article shall apply to all areas of special flood hazards within the jurisdiction of Federal Way. 'The areas of special flood hazard identified by the Federal Insurance Administration in a scientific and engineering report entitled, "The Flood Insurance Study for Federal Way" dated May 16, 1995, and any revisions thereto, with an accompanying Flood Insurance Rate Map (FIRM), and any revisiQDs thereto, are hereby adopted by reference and declared to be a part of this article. The Flood Insurance Study and , the FIRM are on file at Federal Way City Hall. The best available information for flood hazard area 5 . '. . . . . identification as outlined in FWCC 21-106 shall be the basis for regulation until a new FIRM is issued that incorporates data utilized under FWCC 21-106. (b) Penalties for Noncompliance. No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this Chapter and other applicable regulations. Violations of the provisions' of this Chapter by failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with conditions), shall be enforced by the Director pursuant to Chapter 1 FWCC Article ill Civil Enforcement of Code. Civil enforcement is in addition to, and does not limit, any other forms of enforcement available to the city including, but not limited to, criniinal sanctions or other remedies as specified herein or in Chapter 1 FWCC, Articles IT and IT, Nuisance and Injunction actions, or other civil or equitable actions to abate, discontinue, correct or di~c9urage unlawful acts in violation of this chapter. "" . (c) Summary Abatement. . . . In addition to "the. remedies speCified by Chapter 1 FWCC, Article m, Civil Enforcement of Code, whenever any violation of this article causes or creates a condition, the continued existence of which constitutes or contributes to an immediate and emergent threat to the public health, safety or welfare or to the environment, the director may summarily and without prior notice abate the condition. Notice of such abatemen:t; including the reason for it, shall be, given to the person responsible for the violation as soon as' reasonably possible after abatement. The coSts ofSuch summary abatement shall be,recoverable via procedures for recovery of abatement costs as set forth in Chapter 1 FWCC, Article Ill, Civil Enforcement of Code. (d) Abrogation and Greater Restrictions. This article. i,s not intended to repeal, abrogate, oritnpair any existing easements, coven!l11ts, or deed restrictions. However, where this'article and another ordinance, easement, covenaiit, or deed restriction conflict 'or overlap, whichever imposes the more stringent restrictions shall prevail. ( e) hlterpretation: In the interpretation'at1dapplication of this article, all provisions shall be: (1) Considered asininimum requirements; (2) Liberally construed in favor of the governing body; and, (3) Deemed neither to limit nor repeal any other powers granted under State" statutes.. ,(f) WamingandDisclaimer of Liability. The degree of flood. protection required by this article is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by man-made or natural causes. This article does not imply that land outside the areas of specilil flood hazards or' uses permitted within such areas will be free from flooding or flood damages. This article shall not create liability on the part of Federal Way, any officer or employee thereof, or the Federal Insurance Administration, for any flood damages that result from ~liance on this article or any adrnii1istrative decision lawfully made hereunder. 21-105 Permits. (a) DeveloPment Permit Required. A development permit shall be obtained before construction or development begins within any area of special flood hazard established in FWCC 21-104 (a). The permit shall be for all structures including manufactured homes, as set forth in the "Definitions," and for all development including fill and other activities, also as set forth in the "Definitions." 6 (b) Application for Development Permit. . Application for a development permit shall be made and will include, but not be limited to, plans in duplicate drawn to scale showing the nature, location, dimensions, and elevations of the area in question, existing or proposed structures, fill, storage of materials, drainage facilities, and the location of the foregoing. Specifically, the following information is required: (1) Elevation in relation to mean sea level, of the lowest floor (including basement) of all structures recorded on a current elevation certificate (FF 81-31) with Section B completed by the City of Federal Way Building Official; (2) Elevation in relation to mean sea level to which any structure has been floodproofed; (3) Certification by a registered professional engineer or architect that the floodproofing methods for any Iionresidential structure meet floodproo~g criteria in FWCC 21-113 (1)); (4) Description of the extent to whiCl1a watercourse will be altered or relocated as a result of proposed development. . . . (c) Designation ofthe Administrator. The Director or designee is hereby appointed to administer and implement this article by granting or denying development permit applications in accordance .with its provisions. The Director :s~all:, - "(1) ReView all developmentapplicatiollSto determme that the reqUirements of this article . have been satisfied; . (2) Review all development applications to determine that all necessary permits have been obtained from those Federal, State, or local governmental agencies from which prior approval is required; and (3) Review . all development .applications' to determine if the proposed .development is located in the floodway. Ifloc~ted in the floodway, asSure that the en~i'oaChment provisions ofFWCC . 21-115 (a) are met. . 21-106 Use of Other Base Flood Data '(In A and V. Zones). . When base flood elevation data has not been provided (in Aor V Zones) in accordance with FWCC 21-104 (a), the Director shall obtain, review, and reasonably utilize any base flood elevation and floodway data available from a Federal, State or other source, in order to administer FWCC 21-113, Specific Standards, and FWCC 21-115 Floodways. 21-107 Information to be Obtained and Maintained. (a) Where base flood elevation'data is provided,through the FIS, FIRM, or required as in FWCC 21-106, the applicant shall obtain and record, the actual (as-built) elevation (in relation to mean Sealevel) of the lowest floor (including basement) of all new or substantially"improved structures, and whether or not the structure contains a basement and provide such information to the Director or designee on a current FEMA elevatio:p certificate (FF 81-31). Section B will be completed by the City. (b) For all new or substantially" improved flood proofed nonresidential" structures where base flood elevation data is provided through the FIS, FIRM, or as required in FWCC 21-106, the applicant' shall obtain and record the elevation (in relation to mean sea level) to which the structure was flood proofed and provide such information to the City: The City shall maintain the flood proofing , certificatioris required in FWCC 21-105 (b)(3); (c) The City shall maintain for public inspection all records pertaining to the provisions of this article. 7 . 21-108 Alteration of Watercourses. . . . (a) The City shall notify adjacent communities and the Department of Ecology prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Insurance Administration; and (b) shall require that maintenance is provided within the altered or relocated portion of said watercourse so that the flood carrying capacity is not diminished. 21-109 Conditions for Variances. (a) Generally, the only condition under which a variance from the'elevation standard maybe issued is for new construction and substantial iniprovements to be erected on a small or irregularly , shaped lot contiguous to and surrounded by lots with existing structures constructed below the base flood level. As the lot size increases the technical justification required for issuing the variance in~reases. (b) Variances shall not be issued within a designated floodway if any increase in floodJevels '. during the base flood discharge would result (c) Variances shall only be issued upon a determination that the variance is the mh1immn necessary, consi4ering the flood hazard, to afford relief. (d) Variances shall only be issued upon: (I) A showing of good and sufficient cause; . (2) A determmatioilthat failure to grant the variance would result in exceptiOnal hardship to the applicant; and (3) A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on . or Victimization of the public, oiconflict with other existing laws'or or4inance~. " (e) Variances as interpretedm the National Flood Insurance Program are based on the general zoning law principle that they pertain to a .physical piece of property; they are not personal in na~ and do not pertain to the structure, its inhabit;uits, economic or financial circumstances. They pri~ly address small lots in densely. popuiated resideJ;ltial neighborhoods. As such, variances from tlood elevations should be quite rare. (f) . Variances may be issued for nonresidential buildings in .very limited circumstances'to allow a lesser degree of fl9Qd proofmg than watertight or dry-flood proQfing~ where it can be determine~. that such action will have low damage potential, complies with all other variance criteria except FWCC:21-. l09(a) and otherwise complies with FwCC 21-110(a), 21-110(c), and iI-Ill. (g) Any applicant to whom a variance is granted shall be given Written notice that the peni1itted . structure will be built with its lowest floor below the base flood elevation and that the cost of flood insurance will be commensurate with the increased risk. 21-110 Provisions for Flood Hazard Reduction In all areas of special flood hazards. the following standards are required: (a) Anchoring. (I) All new construction and substanilill improvements shall be anchored to, pr~vent flotation. collapse, or lateral movement of the structure; (2) All manufactured homes shall be anchored to prevent flotation, collapse, or lateral movement, and shall be installed using methods and practices that minimize flood damage. Anchoring methods may include, but are not limited to, use of over-the-top or frame ties to ground anchors. (b) Construction Materials and Methods. 8 (1) All new construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. (2) All new construction and substantial improvements shall be constructed using methods and practices that minimize flood damage. (3) Electrical, heating, ventilation, plumbing, and air-conditioning equipment and other service facilities shall be designed and/or otherwise elevated or located so as to prevent water from entering or accwnulating within the components. during c.onditions of flooding. Locating such equipment below the base flood elevation may cause annual flood insurance premiums to be increased. (c) Utilities. , (I) All new and replacement water supply ,systems shall be designed to minimize or eliminate infiltration of flood waters into the systems; (2) Water wells shall be l~ated on high groWld tIult is not in the floodway; (3) New and replacement sanitary seWage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharges from the systcmls into flood waters; '.. (4) Onsite waste disposal systeins shall be located to avoid impairment to them or contamination from them during flooding. " 21-111 Subdivision Proposals. (a) All subdivision proposals shall be consistent with the need to minimize flood damage; (b) All subdivision proposals shall have public utilities and facilities, such as sewer, gas, electrical, and water systems located and constructed to minimize or eliminate fl~ damage; (c) "All subdivision proposals' Shall luive adequate drairiagc proVided Jo reduce exposUre to flood -damage; , (d) Where base flood elevation data has no~ been provided or is not available from another authoritative source, it shall be generated for subdivision proposals and other proposed developments which contain at least 50 lots or 5 acres (whichever is less). 21-112 Review of Building Permits. Where elevatiOn data is not availabl~ either through the FIS, FIRM,or from another authoritativc,source. (FWCC 21-106), applications for building permits shall be reviewed to assure that proposed construction, wili be reasonably safe from flooding as determined by the Director. The test of reasonableness is a local judgment and includes use of historical data, high water marks, photographs of past flooding, etc., where available. 21-113 Specific Standards. The following provisions are required in all areas of special flood hazards where base flood elevation data has been provided as set forth in FWCC 21-104 (a), or FWCC 21-106. (a) Residential Construction. (1) New construction and substantial improvement of any residential structure shall have the lowest floor, including basement, elevated one foot or more above the base flood elevation (BPE). (2) Fully enclosed areas below the lowest floor that are subject to flooding are prohibited, or shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodWaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect 'or must meet or exceed the" following 9 . '. . . . . minimum criteria: (i) A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided. (ii) The bottom of all openings shall be no higher than one foot above grade. (iii) Openings may be equipped with screens, louvers, or other coverings or devices provided that they pennit the automatic entry and exit of floodwaters. Foundation vent standards required by the mClIRc outside the floodplain do not meet this standard and are often inadvertently permitted. Insurance rates reflect an "all or nothing" standard. Partially ventilated crawlspaces may be subject to an additional loading fee of 20-25% attached to the annual insurance premium. (b) Nonresidential Construction. . New construction and substantial improvement of any conunercial, industrial or other nonresidential structure shall either have the lowest floor, including basement, elevated one foot or more above the base flood elevation; or, together with attendant utility and sanitary facilities, shall: (1) Be flQod proofed so that below one foot Of more above the base flood level the structure is watertight with walls substantially iffipermeable to the passage of water; . . (2)Have structural components capable of resisting hydrostatic and hydrodynamic loads . and effects of buoyancy; (3) Be certified by a registered professional engineer or architect that the design and methods of construction are in accordance with accepted standards of practice for meeting provisionS of this subsectio~. based on their developmentandlor review of the structural design, ~cifications,and plans. Such:eertifications shall be provided to the official as set forth in FWCC 21~105 (b); (4) Nonresidential strucu.u-es that are elevated, not' floodproofed. must meet the s8me , standards for space below the lowest floor as described in FWCC 21-113 (a) (2); , Applicants who are floodproofmg nonresidential buildings should be ware that flood insurance premiums will be based on rates that" are one foot below the floodproofed level (e.g. a building floodproofed to the base flood level will be rated as one foot below). Floodproofmg the building an additional foot will reduce insurance premi1lIIl& significantly. ' . (c) Manufactured Homes. (1) All manufactured homes in the floodplain to be placed or substantially improved 6~ sites shall be elevated on a permanent foundation such that the lowest floor of the manufactured home is elevated one foot or more above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist flotation, collapse and lateral movement. (d) Recreational VehiCles. Recreational vehicles placed on sites are required to either: (1) Be on the site for fewer than 180 consecutive days; or, (2) Be fully licensed and ready for highway use, on wheels or japking system, attached to the site only by quick disconnect type utilities and security devices, and have no permanently attached additions; or (3) Meet the requirements of (c) above and the elevation and anchoring requirements for manufactured homes. " 10 21-114AE and AI-30 Zones with Base Flood Elevations but No Floodways. . In areas with base flood elevations (but a regulatory floodway has riot be~ designated), no new construction, substantial imProvements, or other development (including fill) shall be, pennitted within Zones AI-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation, of the ,base flood more than one foot at any point within the community. 21-115 Floodways. Located within areas of special flood hazard established in FWCC 21-104 (a) are areas . designated as floodways. State of Washington RCW &6.16 will need to be consulted ,in. addition to this FWCC. The more restrictive provisions shall apply. Since the floodway is an extremely hazardous area due to the velocity of ~floodwaters that can carry 'debris, and increase erosion potential,. the following' provisions apply: . . . .. , , (a) Encroachments, including fill, new construction, substantial improvements, and other development shall be prohibited unless certification by a registered professional engineer is provided demonstrating thro\Jgh hydrologic and hydraulic 'ana1ysesperformed in accordance with .standard engineering i>racti~e that the proposed encroachment would not ,result in any increase' in flood levels during the occurrence of the base flood'discharge~ . " . . .' (b) Construction or reconstruction of residential structures is prohibited within designated floodways, except for (1) repairs, reconstruction, or improvements to a structure which' do not ulcrease the ground floor area; and (2) repairs, reconstruction' or improvements to a structure, the cost- of which does not exce~ 50 pc:rcent of the mar~t value of the structure either, (i) before the repa4", or , reconstruction is starte~' or (ii) if the structure has, 'been 'damaged, and is being restored, before the .' damage occurred.. Any project for itnprOvement of a structure to correct existing' violations of state or local health, sanitary, or safety code specifications which have been identified ,by the local 'code enforcement official and which are the minimum necessary to assure safe living conditions, or to structures identified as historic places, may be exclu"ed in the 50 percent. (c) If (a) above is satisfied, all new construction and substantial improvements'shall comply with all applicable flood hazard reduction provisions of FWCC 21-110, Provisions for Flood Hazard Reduction. 21-116 Critical Facility. Construction of new critical facilities shall be, to. the extent possible, located outside the limits of the Special Flood Hazard Area (SFHA) (IOO-year floodplain). Construction of new critical facilities shiUl be permissible within the SFHA if no feasible alternative site is available. Critical facilities constructed within the SFHA shall have the lowest floor elevated three feet above BFE or to the height of the 500- year flood, whichever is higher. Access to and from the critical facility should also be protected to the height utilized above. Floodproofing and sealing measures must be taken to ensure that toxic substances will not be displaced by or released into floodwaters. Access routes elevated to or above the level of the base flood elevation shall be provided to all critical facilities to the extent possible. 11 .