PRPSC PKT 11-14-2006
City of Federal Way
CITY Co.UNCIL
PARKS, RECREATION, AND PUBLIC SAFETY COMMITTEE
Tuesday, November 14,2006
5:30 p.m.
City Hall
Hylebos Conference Room
\
l.
2.
3.
4.
5.
CALL TO. o.RDER
PUBLIC Fo.RUM
Co.MMISSIo.N Co.MMENTS
APPRo.V AL o.F o.CTOBER 10, 2006 SUMMARY
Co.MMITTEE BUSINESS
A. Community Center Project Update
B. Department of Homeland Security Buffer Zone Grant Addition
Information Charlie Demming
Action Wilson
6. PENDING ITEMS
.
7. NEXT MEETING - December 12,2006 6:00pm - Hylebos Conference Room
8. ADJo.URNMENT
2006 Committee Members:
Jeanne Burbidge, Chair
Deputy Mayor Jim Ferrell
Linda Kochmar
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant II
253-835-6901
City of Federal Way
City Council
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 10, 2006
6:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Council member Linda Kochmar; Neal Beets,
City Manager Derek Matheson, Assistant City Manager, Jenni Snell, City Attorney, Brian Wilson, Interim Director
Public Safety, Andy Hwang, Interim Deputy Director Public Safety, Cary Roe, Director Public Works, Ray Gross,
EOC, Donna Hanson, Director PRCS, David Schmidt, Interim Teen and Senior Coordinator, Mary Jaenicke,
Administrative Assistant.
Excused: Deputy Mayor Jim Ferrell
Guests: Helen Stanwell, Parks and Recreation Commission, Hayley Johnson, Youth Commission.
Chair Burbidge called the meeting to order at 6:00p.m.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council members Kochmar and Burbidge moved to accept the September meeting minutes as written.
Motion passed.
BUSINESS ITEMS
Pandemic Response Plan
Mr. Gross provided a brief overview of the Pandemic Response Plan. Mr. Gross started working on the Plan in May.
The Plan has been reviewed by the Greater Federal Way Oversight Committee and the Emergency Plan Committee.
There has been representation from South King County Fire, Lakehaven Utility District, Federal Way School District
and local Hospitals. The plan was also reviewed by the Public Safety Department, Legal and Human Resources
Department and the City Managers Office. The goals ofthe plan are to limit the number of illnesses and deaths,
preserve continuity of essential government functions and to minimize social disruption and minimize economic
losses. Mr. Gross reviewed the highlights of the plan. A substantial part of the plan is the prioritized distribution of
antiviral supplies, isolation and quarantine, social distancing strategies, the decision making process and actions
taken on both the County and City level at the various local pandemic phases of a pandemic outbreak. The local
health officer has the discretion of authority in a pandemic situation. Mr. Gross stated that both the County and
School District are going to be very proactive. The schools will be shutting down at level four or five. The local
health officer is at the county level. Council member Kochmar moved to accept the Pandemic Response Plan as
presented and forward to full City Council on October 17, 2006. Council member Burbidge seconded. Motion
passed.
2006-2007 Youth Commission Work Plan
Mr. Schmidt reported that the Youth Commission held a meeting on September 27 and developed the 2006-2007
Youth Commission Work Plan. Hayley Johnson the Chair of the Youth Commission reviewed the work plan. A new
event that they have added is Family Movie Night. A Holiday movie will be shown at the Knutzen Family Theatre.
They will also have a canned food drive at this event. The movie night is scheduled to take place on December 15.
Another item on the work plan is the Adopt a Family, where the Commission sponsors a family during the holiday
season, and collects donations. Last year the commission donated over $300.00 in gifts to a family. Council
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 10, 2006 Summary
Page 2
i
member Kochmar moved to approve the 2006-2007 Youth Commission WorK Plan and forward to full City
Council on October 17, 2006. Council member Burbidge seconded. Motion J,lhsed.
Tarl!et/Safe City Grant - Downtown Core Video Equipment It
Interim Deputy Director Andy Hwang reported that the Safety City Grant will pro~ide funds to the city up to
$102,000.00 for surveillance equipment. The money will buy 25 cameras; six catn\ras will have digital recording
capabilities. These cameras will be located in the downtown core area of the City!~The cameras work on WiFi
technology. The goal is that every officer will have the ability to tap into any of tHe video equipment that is installed
in the downtown area. Mr. Hwang reported that this grant came along because o~ithe relationship that the police in
the mall have developed with Target staff. The Safe City program is designed to l~prove economic development .
II~
and increase safety. Council member Kochmar moved to approve Target/Saf~ City Grant - Downtown Core
Video Equipment and forward to full City Council on October 17, 2006. CoJ~cil member Burbidge seconded.
Motion passed. .t " .
I
Tarl!et Corporation - VHS to DVD Technolol!V Grant I
Interim Deputy Dimln< Hw",!< '<pOrted that the T"get Equipment Gmnt will allow the Mall Office" tn have the
equi~~ent to con.vert VHS eviden~e tapes to a DVO f?rrnat. T~ese DVD's will b~~rovided to the Federal Way.
MunICIpal and Kmg County Supenor Courts. The eqUIpment wIll be kept at the Mall. The amount of the Grant IS
$320.00. Council member Kochmar moved to approve the Target CorporatiJi~ Equipment Grant valued at
$320.00 and forward to full City Council on October 17, 2006. Council mem~~r Burbidge seconded. Motion
passed. . It
Council member Kochmar asked if there was a plan put in place yet for a Graffiti Program. Interim Chief Wilson
answered that they are currently participating with the City on a graffiti abatementi~rogram. There have been several
meetings internally within the city, working on that plan. He stated it is a priority ft'or the Department.
PENDING ITEMS ! ...
~~ I
NEXT MEETING - November 13,20066:00 p.m. in the Hylebos ConferenceilRoom
ADJOURNMENT - Meeting adjourned at 6:30p.m.
fj.(\
COUNCIL MEETING DATE:
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER: PROJECT UPDATE
POLICY QUESTION: NA
COMMITTEE: PRPS
MEETING.DATE: Nov. 14,2006
CATEGORY:
~ Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
S~~!"F ~!'.Q~T ~~~ DQ~~ H!-l.i?5?~_.______.__..__________________________EEP!.:__~a-=~~~_Rec. & CuI. ~_e~:..~~__.
Construction on the new Community Center is approximately 87% complete. The project is within budget, and
is scheduled to open in spring 2007.
Attachments:
I. Construction Status Report-with photos
2. Status Report for o.ctober 2006
Options Considered:
STAFF RECOMMENDATION: NA-Information only
CITY MANAGER ApPROVAL: ~
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: NA
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDfDEFERREDINO ACfION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
Ph- 1
I
._~~ CITY OF
..~ Federal ~Jay
Financial
$15,000,000
$14,000,000
$13,000,000
$12,000.000
1$11,000,000
! $1 0,000.000
,
!
I $9.000,000
$8,000.000
$7.000,000
$6.000,000
$5,000,000 -
$4,000,000
~ Change Orders
Hard Costs
Construction Contract
Change Orders to Date
Total Committed
Contingency Balance
Total Budget
Invoiced/Paid to date
Community Center
Status Report for
October 2006
$15,441,984
L.),,~074 (1-12.1
$16,482,058
$~.. .__~~')",J32 Jb~fQJ
$17,033,190
$13,943,218
.F
..,;.
c:=::::::::J Base C'ontracl
S-cur'\'C Nev.' SC:~
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Soft Costs
__. Committed
Contingency
Total Budgeted
Invoiced/Paid
No..... Dee-05 Jan-1)6 Feb.
05
06
Proiect Totals
Total Hard Cost Budget
Total Soft Cost Budget
Total Project Budget
$17,033,190
$. J,~5....GgJ,
$20,578,451
$3.000.000
$2,000,000
!
I $1,000,000
I
'L:O .
l\lIgo; Scp-05 OCI-05
05
------
Schedule:
\-I.ar-
Juo-06 J ul-06 Aug-
06
Oct-06 No\'.
06
Dec-
06
Apr-
06
May-
06
Sep-
06
06
Nntirp tn - 7/E 2005 Substantial Comoletion: 1/12/07
AREA Percent 2005 ;,mOti 12007
Completo Uty': 'AUg':' 'sep': 'oe.':':'.' No~':' O:ee- . . Jan ","Feb," ,"Ma',.',' '~~-:> M~y. ":-:~~~-:," ju.\i:' : >4~~' -:;;.;~.: .'o~t: No. D<< Jan
SITEWORK 95% '.> :'. . :-:
:.:.....
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GYMNASIUM 83%
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COMMUNITY WING 71% ~, .
NATATORIUM '. :-: :':-:.-:, :-: ,': i
Pool 75% , -: '1
:: - - ..
Administrative 83% - .~
nffi,...", :: ._. .-
Mezzanine 73% :. '.. " , - 1
-
Executive Summar
Absher Construction completed the following during
this period: all planting and irrigation piping, exterior
siding and paint, paint in the community wing and
natatorium offices, completed tile in community wing
toilets, continue mechanical and electrical system trim
out, started commissioning and start-up, paneling in
hallways, started kitchen equipment install, continue
with pool tile, competed pool slide stairs and started
pool slide, start climbing wall, and continue with pool
mechanical systems.
Absher Construction will perform the following
activities next month: start pool plastering, finish
ceilings and kitchen equipment placement in
community wing, complete ceilings in natatorium
offices, complete climbing wall, and start floor finishes
in gym and community wing areas
P\-~
Issues
Priority issues that are being addressed by the Project
Team:
1.
2.
3.
Continue to negotiate all the outstanding
Proposed Change Orders,
Finalize furniture purchases,
Coordinate commissioning efforts of the
mechanical and electrical systems.
Coordinate pool filling activities and
commissioning.
4.
HEERY
l
FEDERAL WAY COMMUNITY CE~NTER
CONSTRUCTION STATUS REPIDI'~RT
November 13, 2006 ~
FINANCIAL:
o Hard Costs (includes tax):
. Original Contract Amount:
. Change Orders Issued to Date:
. Total Contract to Date:
. Contingency Balance:
. Pending Change Orders under Negotiation:
o Soft Costs (includes tax):
. Committed Amounts:
. Contingency :
. Total Soft Cost Budget
o Summary: Project within Budget
. Total Project Budget:
. Total Commitments:
. Total Expenditures against Commitments:
. Projected Final Cost:
SCHEDULE:
I .;
I J
,
$15,441,984
$ 1,040,074
$16,482,058
$ 551,132
$ 304,289
I
I
I
I
$ 3,424,157
$ 121.104
I
$ 3,545,261
,
,
I
I
I
! $20,578,451
I $19,906,215
I $16,402,595
i
i $20,578,451
I
,
1 of 7
(1-12)
(3.6% )
(94 %)
(82 %)
(100 %)
I
i
o Substantial Completion Dates: i
· Substantial Completion Date-as of October 2006:,: January 12, 2006
. Opening of Center on schedule for early 2007
o Explanation of Impacts to Schedule and Contingency Budget
. Add lockers and benches I~
. Change fasteners connecting the Natatorium roof ~eck
· Resolve Gym roof framing changes Il
. Change to a more durable type wall finish materia~ in Natatorium
. Add roof venting at Community wing
. Add door operators for ADA entries
. Add kitchen equipment and installation
,
I
I
o Summary: Project on Schedule, 87 Percent ComfJJ{ete overall
I
I
~-3
FEDERAL WAY COMMUNITY CENTER
CONSTRUCTION STATUS REPORT
November 13,2006
CURRENT ACTIVITY:
o Work Status by Area:
20f7
Sitework - (97%) completion of a majority of work, remaining activities for
completion are final plantings next to building and irrigation piping.
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FEDERAL WAY COMMUNITY Ct!i~NTER
CONSTRUCTION STATUS REP@I~ RT
November 13, 2006 . ~. 3 of 7
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xtenor - /0 a SI 109 IS msta e , remammg acNvlttes lor comp ehon
are installation of entry doors and fountain. ! '.
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FEDERAL WAY COMMUNITY CENTER
CONSTRUCTION STATUS REPORT
November 13, 2006
Gym - (95%) remaining activity is installing the wood flooring.
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trim, flooring, install doors, casework and ceilings.
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FEDERAL WAY COMMUNITY (B,ENTER
\!.
CONSTRUCTION STATUS RE[lIORT
November 13, 2006 \, '
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FEDERAL WAY COMMUNITY CENTER
CONSTRUCTION STATUS REPORT
November 13, 2006
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Climbing Wall- (60%) remaining activities for completion are interior paint
and painting of climbing wall.
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FEDERAL WAY COMMUNITY Cr&NTER
CONSTRUCTION STATUS REPljP.RT
November 13, 2006 ~. 7 of 7
Natatorium - (70%) concrete pools in place, major P~l equipment in place,
remaining activities for completion are final paint, c(\~crete pool deck, pool,
. . I
pool hie, pool plaster and start-up.
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o Summary:
As of October 2006, the Federal Way Community Center is 87% complete,
overall. The project is still scheduled to open in the J~rly part of 2007, and is
still within the approved budget. Workmanship is vf~ry good. The Project
Team is working well together and resolving issues ink. a proactive fashion,
f1-~ r
s. C:>
Co.UNCIL MEETING DATE: November 21, 200.6
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Department of Homeland Security Buffer Zone Grant Addition for approximately $48,000.
POLlCY QUESTrON: Should the City approve the acceptance of the Homeland Security BufJer Zone Grant
Addition and authorize stafJ to purchase emergency equipment as outlined in the Purchasing Plan?
COMMlTTEE: Parks, Recreation, and Public Safety Council Committee
MEETING))ATE: November 13,
2006
CATEGORY:
!Zl Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
o.ther
_~!,~~.,!:.,gl!:y<::>}~~:.~y:..,.,:,\:.~qX 1j.~y~~g?}~~~.~i~~:_Q~p~ty'~~i.~f
Attachments:
I. PRPS Committee Memo
2. Justification to the State
3. Vulnerability Reduction Purchasing Plan
DEPT: Police Department
o.ptions Considered:
I. Accept the Buffer Zone Grant Addition and authorize staff to purchase emergency equipment in accordance
with the Purchasing Plan.
~:~eject a~cept~EE~~_?r grant.
STAFF RECOMMENDATrON: Staff recommends o.ption I to Accept the Buffer Zone Grant Addition
~ L1 1~7
CITY MANAGER ApPROVAL: ~ COllllcil DIRECTOR ApPROVAL: ,,' '~;':illec
Coune i I
COMMLTTEE RECOMMENDATlON: PRPS recommends o.ption _ be accepted and forwards to Full Council for
approval on November 21, 2006.
Committee Chair
Committee Member
Committee Member
PROPOSED COUNClL MOTrON: "[ move approval of the Homeland Security Buffer Zone Grant Addition and
authorize stafJto purchase emergency equipment in accordance with the Purchasing Plan
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDmEFERRED/NO ACTION
o MOVED TO SECOND READING (ordillallces ollly)
REVISED - 02/06/2006
COUNCIL BILL #
1ST ,"cading
Enactment reading
ORDINANCE #
RESOLUTION #
e,--)
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
TO:
VIA:
FROM:
November 13, 2006
Parks, Recreation, and Public Safety Council Committee
Neal Beets, City Manager
B. J W'l I . Cl' f fP I' .A i,..;J/.... II/D\JO"
nan, 1 son, ntenm lie 0 0 iceL.)
SUBJECT: Department of Homeland Security Buffer Zone Grant for Wild Waves & Enchanted
Village - approximately $48,000 additional grant
Background
The Fiscal Year 2005 Homeland Security Appropriations Act provided protection action funding
up to $50,000 to protect and secure the critical infrastructures and key resource sites in Federal
Way. In 2006 Homeland Security made an additional approximately $48,000 available on the
Buffer Zone Grant. Department of Homeland Security has identifled Wild Waves & Enchanted
Village as meeting the criteria to coordinate a Buffer Zone Protection Plan.
The Buffer Zone Protection Program is designed to reduce vulnerabilities of critical
infrastructure sites by extending the protected area around a site into the surrounding community
and supporting the prevention and preparedness efforts of local first responders.
The additional grant funds would allow the Department to purchase emergency equipment that
will significantly enhance the ability of the Federal Way Police Department to respond to
potential Chemical, Biological, Radiological, Nuclear, and Explosive (CBRNE) incidellt(s) at the
Wild Waves and Enchanted Park as well as other critical infrastructures wi thin our city and to
include other neighboring Puget Sound communities should emergencies arise. The Federal Way
BDU/CBRN Team is part of a regional team, which has the capability of responding to regional
critical incidents.
This is a one time funding and there are no matching funds required to accept this grant.
The Purchasing Plan specifies the emergency equipment that will be purchased with the above
Grant money. Staff is requesting authorization to purchase the equipment as outlined in the
attached Purchasing Plan.
13-2-
1. Hardware
Operating at Wild Waves Park presents several difficult'issues. The park uses
gravity to power the majority of its rides, thus making rJyost operations occurring
above ground. All bomb and CBRN operations must bJ~ble to occur in a high
angel environment. To operate if a safe and efficient mknor the additional of the
following items would greatly help. a) Multipod systernllri-pod, for fixing high
Point for lowering and lifting operations. b) Edge roller System, to protect rope.
Il
~~ ~~~~s~i~~tes, ability to attach multiple systems. d) ~I: wivel, reduce rope strain
2. Rope Software '
Several of the rides at Wild Waves would take a 600' rOpe to operate on, do to the
height of the ride above ground. For safety reasons all t~pe systems require two
3. :o;=~,:::l Way only has 300' rope at the present tit.
Our present SCBA' s were purchased on 1992 and are otll y usable for another year
III
(15 year life span). Also they don't meet the new NIOSH CBRN standards.
4. Tools, Remote Openine Handline l
With the addition of a new Hook and line kit, we will have the ability to remotely
move and clear objectslhazardous devices with out havil~ to endanger anyone.
~.
5. Tools, Bomb Disabling . . '. :1 . .
Our bomb team needs to have the abIlIty to dISrupt mu1t~ple Item(s) at the same
time, to safety the devise. II
6. Eguipment, Victim Evacuation. . i .
We could have large amounts VIctims at WIld Waves. srome of them needmg
rescue from several of the rides that are above ground l~~el. We will need to have
II"
additional stretchers designed for high angle rescues to J1andle the increased
volume. I
~
8,..3
Information Analysis and Infrastructure Protection
Protective Securit)' Division - Protective Measures Section
Buffer Zone Protection Plan Program
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
IVRPP NO.
BZPP SITE
VULNERABILITY REDUCTION PURCHASING PLAN
IDA TE IJj,~1l'\7\1,fr::' ';\irS~ptt$.2005":"';'j";1
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ADDITIONAL
BZPP SfTE(S)
ADDITIONAL
ADRESS(ES)
'1"
RESPONSIBLE
JURISDICTION
ORGANIZATION
(RJO)
of j:>ublic Safety~: ADDRESS
RJO POCNAME
E-MAIL
PHONE
CELL
EQUIPMENT AND RELATED ITEMS
ITEM AEL
NO. NO. DESCRIPTION UNIT COST QTY. TOTAL COST
1 3.2.5.4 Rope Software-600' Rescue rope & baa $605,00 2 $1,210,00
2 1,1.1,1 SCBA, CBRN-MSA Firehawk 60 min 4500psi $3.925.00 6 $23,550,00
3 1.1.1.1 SCBA, CBRN-MSA 60 min 4500DSi Cvlinders $1,543,00 6 $9,258.00
4 2,2,3.4 Tool, Remote OpeninCl, Handlina-Allen Hook & line Kit $4.810.00 1 $4.810,00
5 2.2.3.3 Tools. Bomb DisablinCl T-3 Disrupter $3,700,00 1 $3.700,00
6 3,1,7.1 Equipment, Victim Evacuation Stokes Litter Pre-RiCl $112.00 3 $336,00
7 3,1.7.1 Eauipment, Victim Evacuation Stretcher Hiah-Anael $500.00 3 $1.500,00
21,1 Sales Tax $3,911,00
21.2 Shippina $200.00
VRPP GRANT TOTAL $48,475.00
IVRPP LOAN NO.1 EQUIPMENT RECEIVED/EN ROUTE $0.00
GRAND TOTAL (NOT TO EXCEED $50,000) $48,475.00
AGENCY/ORGANIZATION NAME Federal Wav Department of Public Safety
RJO NAMElTITLE Greg Vause. Jail coordinator
REQUEST PHONE NUMBER & E-MAIL ADDRESS 253-835-6772, gregv@fedway.org
DATE Sept 5 2006
AGENCY/ORGANIZATION NAME
SHSA NAMElTITLE
CONCURRENCE PHONE NUMBER & E-MAIL ADDRESS
DATE
AGENCY/ORGANIZATION NAME
SAA NAMEfTlTLE
CONCURRENCE PHONE NUMBER & E-MAIL ADDRESS
DATE
Equipment #3,xls
3/112005
SENSITIVE HOMELAND SECURITY INFORMATION
-. FOR OFFICIAL USE ONLY - f.2...-U
LAW ENFORCEMENT SENSITIVE I.....r- I
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UNITED STATES DEPARTMENT OF HOMELA~ SECURITY
Information Analysis and Infrastructure Protection
Protective Security Division - Protective Measures Secl~n
Buffer Zone Protection Plan Program l
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SENSITIVE HOMELAND SECURITY INFORMATION
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LAW ENFORCEMENT SENSITIVE B-..5
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