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FHSRAC PKT 11-28-2006 . .. City of Federal Way City Council. Finance/Human Services/Regional Affairs Committee Tuesday, November 28,2006 5:30 p.m. .~ AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMmEE BUSINESS A. Approval of Minutes from October 31, 2006 B. 2007 Legislative Agenda C. Surface Water Rate Adjustment for Utility Tax Increase D. Committee to End Homelessness Shelter Transition Plan E. King County Coordinated Human ServicesjTransportation ~an ~ F. Organizational Capacity Building Project - Update on Agency's Progress G. Acceptance of the 2007-2008 Proposed Use of the Human Services General Fund ~ H. 2006 Housekeeping Budget Adjustment I. Admissions Tax Deferral or Repeal J. Financing Options For The Acquisition Of AMC Theater Site II. K. October 2006 Monthly Financial Report L. Vouchers 4. OTHER 5. FUTURE AGENDA ITEMS City Hall Hylebos Conference Room Kelsey Action Levy/Matheson Action Wang/Bucich Action O'Donnell Information Allen-Mpyisi Information Allen-Mpyisi Information Allen-Mpyisi Action Kraus Action Wang Action Wang Action Kraus Action Kraus Action 6. NEXT MEETING: January 23, 2007 5:30 PM (December1meeting canceled) Committee Members: Linda Kachmar, Chair Jeanne Burbidge Jack Dovey City Staff: !Iwen Wang, Management Services Director Krystal Kelsey, Deputy City Clerk 253-835-2541 K:\FHSRAC\2006\November 28,2006\11-28-06 Agenda.doc ~ , , City of Federal Way City Council, Financ:e/Human Services/Regional Affai~ Committee , Tuesday, October 31, 2006 5:00p.m. .. City Hall ! Hylebos Conference Room ., , I I Committee Members in Attendance: Chair Linda Kochmar and Members Jean~e Burbidge and Jack Dovey. , Staff Members in Attendance: City Manager Neal Beets, Assistant City MAnager Derek Matheson, Management Services Director Iwen Wang, City Attorney Pat Richardson, Finance Manager ~o Kraus and Deputy City Clerk Krystal Kelsey. ~ Others in Attendance: None. I ~ I , , 2. PUBLIC COMMENT - None. I 3. COMMITTEE BUSINESS . . J a. Approval of Minutes - The Committee m/s/c to approve the minutes a? presented. ~ I MINUTES 1. CALL TO ORDER - Chair Kochmar called the meeting to order at 5:05 PM. b. Congressional and Legislative Update Mr. Doug Levy gave the update via conference call and highlighted the foilowing topics: l Draft 2007 Legislative Agenda: A strike-though version has'lbeen circulated for director review and is enroute to Council. i Streamlined Sales Tax: There will be a national meeting to di~cuss this topic in Seattle in December. RTID: The updated project lists will be made final soon for ~ December presentation and January adoption. Public Works and the City Manager's staff are workingtlto schedule a meeting for this topic. Regional Transportation Commission/Governance Com\nission: The draft report will be prepared within the next couple weeks and will be presented to the legislature November 21 and 28. A new, limited regional body will likely be formed to oversee fin~nce/planning for regionally significant projects. . . . , \ Camp Kilworth: Senators Eide and Fraser (22nd District) will ~~ touring the site on the afternoon of November 14, 2006. Mr. Levy will meet with staff the week prior~to set an agenda. Hotel/Motel Tax Legislative "fix": Rep. Dean Takko (19th District) will bring forward expanding the use of this tax for uses other than advertising/marketing expense~. \ c. . Cingular Cell Tower Site-Lease ~enewal.. - The Committee m/s/c t~ approve the staff reco~mendati0n (Option 1) to approve the lease amendment and to give the City Manag€r authority to execute it and forward to the full City Council on November 7, 2006. ~ ~ d. Monthly Financial Report - Ms. Kraus presented the staff report to th~ Committee and highlighted key areas of the report, included increased/decreased revenues and expenditures}'permit activity, and sales tax activity. The Committee inquired if the City would be permitted to call specific bo~ds now and then apply those funds to annual on-going expenses rather than budgeting them as one-time. Ms. Wang answered yes. \. The Committee m/s/c to approve the Monthly Finance Report as pr~sented and forward approval to the November 7, 2006 City Council Consent Agenda. .~; I I FHSRAC 11-28-06 A-1 d. Vouchers - Ms. Kraus reviewed the vouchers. There were no questions. The Committee m/s/c to approve the vouchers as presented and forward approval to the November 7,2006 City Council Consent Agenda. 4. OTHER - None. 5. FUTURE AGENDA ITEMS - None. 6. ADJOURNMENT - Chair Kochmar adjourned the meeting at 5:41 PM COMMITTEE ApPROVAL: ATTEST: . Jeanne Burbidge Committee Member -.. Unda Kachmar Committee Chair FHSRAC 11.28.06 A-2 . Jack Dovey Committee Member ._._..._.__.____.....~...___..._._.__.p__..__.__H.._._____...____.p..__.__.__.._.___...____..P___....__._._H_H___~_.__._.___.____....._._.__...__....~_.___m____._H_._...__......_,......-..--..-....~----...--...---...---,-.---.-...----.-.-....--.- COUNCIL MEETING DATE: Dec. 19,2006 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL' AGENDA BILL' SUBJECT: 2007 Legislative Agenda POLICY QUESTION: Should the City Council adopt a legislative agenda for 20077 COMMITTEE: FHSRAC MEETING DATE: Nov. 28, 2006 CATEGORY: [gI Consent o City Council Business STAFF REPORT By: Derek Mathes o Ordinance Resolution o o Public Hearing Other DEPT: City Manager ............__..._-_..._.~-_........._.__.__.._.._-----_._-'-_.._-_....__.~..._.._-_.._------_.. Background: Attached is a draft 2007 Legislative Agenda revised by staff from last year's version. It emphasizes issues that are important to the City and likely to arise before the State Legislature and U.S. Congress in 2007. Doug Levy will make an oral presentation at the FHSRAC meeting. Attachments: 1) Memo from Doug Levy; 2) draft 2007 Legislative Agenda Options Considered: 1. Approve the draft 2007 Legislative Agenda 2. Direct staff to return to FHSRAC with modifications _..._----_..._--_._..._._-~~._--_.__._--_.-_.__._._..-.._--_._-_..._-_._...._-----_._..~.._.._._._-_._--_.P._..._...._...._~...._._..._.__.__...___~..._......_._.~_..~__._...._._-.-.-.-..---------.----.- STAFF RECOMMENDATION: Option 1 CITY MANAGER ApPROVAL: 7Pi?iiP ~ DIRECTOR ApPROVAL: Council Council COMMITTEE RECOMMENDATION: Committee Member Committee Chair. Committee Member PROPOSED COUNCIL MOTION: "[move approval of the committee recommendation" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # ~ Federal Way DATE: November 22, 2006 TO: City Council's Finance, Human Services, and Regional Affairs Committee (FHSRAC) FROM: Doug Levy Government Affairs Consultant/Contract Lobbyist SUBJECT: 2007 Legislative Agenda RESPONSE NEEDED: Review of Legislative Agenda and revisions from prior year, followed by Policy Direction as to what changes are needed to finalize the document As you know, the City uses an adopted Legislative Agenda as the year-to-year platform to guide my work and actions on your behalf in Olympia. With the 2007 Session of the Legislature drawing nearer, we have again endeavored to update and revise the Agenda, which we now bring to you for review and policy direction. . The yearly Agenda is built through consultation and meetings with City Department Heads, information regarding issues being considered by the Association of Washington Cities (AWC), and a working knowledge of what spillover and emerging issues will be impacting local government in the coming session of the Legislature. In the Legislative Agenda, we work to delineate which items are most important for the City and thus warranting the most energy and advocacy ("Active"), and which ones are important, but more likely involve the City's support or opposition of efforts initiated by others ("Support"). For 2007, we are recommending the following as "Active" items, meaning they will be issues I am prepared to spend significant time advocating and working on: . Home Rule - an annual staple of our agenda. . Transportation - Protecting project funding, RTID, and governance top the list. . Capital Budget requests - Camp Kilworth funding is our No. 1 priority . Streamlined Sales Tax (SST) - in particular, local sales tax 'sourcing' changes . Opposing unfunded mandates, guarding against measures that negatively impact tax authority and revenue. As with home rule, an annual staple of the agenda . Local revenue, infrastructure and economic development tools . Auto theft prevention and stepped-up penalties for auto theft . Domestic violence prevention - strong support for our legislators should they seek model legislation expressly authorizing the type of ordinance the City enacted to crack down on DV offenses in the presence of children . Tourism issues - flexibility in how hotel/motel taxes may be expended, and state funding assistance for the Han Woo-Ri Korean Festival. FHSRAC 11-28-06 B-1 A listing of all the "Support" items is too lengthy to reference here, but can be found in the accompanying Agenda document. Below you will find information on specific changes made in the Agenda document from 2006 to 2007. SPECIFIC CHANGES FROM 2006 TO 2007 Updates · The Home Rule, avoid unfunded mandates, and oppose tax authority erosion items in "Active" Updated language, examples, and verbiage applauding the 2006 Legislature for its sensitivity in these areas. · Transportation - The Regional Transportation Investment District (RTID) item under "Active" New language to reflect a possible request for single-ballot authority. · Capital Budget Requests ("Active 'j The list has been shortened and focuses on three items: Camp Kilworth, West Hylebos Boardwalk, and Dumas Bay. · Streamlined Sales Tax (SST) in "Active" Language has been updated to reflect the 2006 legislation (SSB 6594) and the support for a fuII-mitigation resolution to local sales tax sourcing. · Ongoing Revenue/Infrastructure/Economic Development Tools (Active 'j Updated to reflect new tools and ideas on the table for 2007 (e.g., a portion of state REET funds), which are bulleted. · The Municipal Court services flexibility item in "Support" Includes added language, specifying that the City does not want to see any legislation weighed down with new requirements for Municipal Courts to take on all Anti- Harassment Order and Domestic Violence Protection Order cases. · The Tax-Increment Financing item in "Support" Reworded to recognize the likelihood ofa "Community Investment District" proposal coming forward in 2007. · Fiscal Efficiency Measures in "Support" The language has been updated to reflect items we expect to see come forth in 2007. · Gambling establishment zoning Language for this "Support" item has been updated to reflect the type of legislative proposal we expect to see in 2007. · Planning and Environmental Review Fund (PERF) in "Support" Updated slightly to reference that PERF funding was a listed item within an Affordable Housing/GMA Task Force process. FHSRAC 11-28-06 B-2 . SEP A Reform ("Support ") Updated slightly to reference that PERF funding was a listed item within an Affordable Housing/GMA Task Force process. . LEOFF/PERS, et al ("Support ") Language has been updated. For example, it now includes some of the cost pressures facing the city because of pension rate increases. . Liability Reform ("Support') New language to reflect that probation supervision is a likely issue to come forth in 2007. . Parks Funding in "Support" section Rewritten to more specifically reflect support for a proposal to increase WWRP funding from $50 million per biennium to $100 million per biennium. . Public Disclosure Act (PDA) Rewritten to indicate the City is prepared to support items on confidentiality of information provided for parks program participation, and for protection of records relating to a sexual assault crime (Des Moines v. Koenig case). . Stormwater ("Support ') Rewritten to reflect the potential issuance of a permit in December 2006 and a likely request for legislative fact-finding hearings. . Federal Section The COPS/LLEBG item has been updated to reflect the total grant monies received by the City. New items . Transportation - Revamping the 2005 TPA in the 2007-09 budget process This is a new issue in "Active," prompted by the significant cost increases for materials to build projects outlined in the 2005 Transportation Partnership Act. . Transportation - Regional Transportation Commission (RTC) This is a new issue in "Active," reflecting expected recommendations from a 9-member Commission just established in Summer 2006. . . Hotel/Motel Tax Spending Flexibility This isa new issue, triggered by the Attorney General's opinion, and with A WC looking to spearhead a 2007 legislative fix. . Han Woo-Ri Funding We have secured funding in the past two legislative sessions for the Han Woo-Ri Festival. 30th District legislators have advised us to seek funding through CTED, rather than through the proviso process. The City Council needs to have policy discussions and set directions as to whether the City should continue to pursue this. FHSRAC 11-28-06 B-3 · Auto Theft Listed within "Active" because we know there will be a strong push by a broad coalition of interests to pass 2007 legislation to stiffen penalties, authorize new money for awareness and enforcement, etc. . Domestic Violence Prevention This item is newly listed under "Active" to reflect the fact that area state legislators have talked about model legislation to expressly authorize statewide use of an ordinance adopted by the City Council on DV offenses in the presence of children. . Criminal Justice Training Commission (CJTC) funding needs We worked on this in 2006 as an emerging issue, and suggest it be in "Support" given 2007 as a budget year. . Copper Theft/Scrap Metals Theft Under "support", since we know there will be legislation to help curb this newly- emerging area of theft. . Domestic Violence No-Contact Order Technical Fix Under "support" because we know other cities will bring forward a 2007 technical fix bill. . Funding to combat Chemical, Biological, Radioactive, Nuclear, Explosive (CBRNE) chemicals Listed within "support", as we know there will be funding pursued in 2007. . lO-year Property Tax Exemption for New Multi-family Housing Listed under "Support", as we believe some groups will try to promote legislation changing current authority. . Civil Warrants Listed in "Support" since some groups are interested in 2007 legislation. . Affordable Housing/GMA Listed in "Support", given the actions and recommendations of a task force that met through the summer and fall. . Exclusionary Zoning Listed in "Support" because the Low-Income Housing Congress (LIHC) may well bring 2007 legislation forward. . Public Works Trust Fund (PWTF) Listed in "Support" to more expressly state the City's opposition to actions that would impair the integrity of the PWTF. We expect some legislative action in 2007 that could impact the PWTF. . Alternative Public Works Contracting Listed in "Support" because we know the alternative contracting authority statute sunsets in 2007, and there will be legislative proposals relating to extension of the authority and changes to the authority. FHSRAC 11-28-06 B-4 · Contractor Claims Listed in "Support", given the high likelihood of legislation in 2007. · Telecommunications Franchising Authority Listed in "Support", given the possibility of 2007 legislation in this area. · Transportation Concurrency Issues Involving WSDOT Listed in "Support" since a task force · Motorcycles Turning Left at Inoperable Red-Light Traffic Signals Listed in "Support", since we saw legislative proposals in 2005 and 2006 and may see one again in 2007. · Federal Section FFY 2008 funding requests: Staff suggests the federal section specify our funding requests and priorities at the federal level. A new item is added to do so. Reprioritization · Local Transportation Funding Options Moved from "Active" to "Support." Because the 2006 Legislature granted local governments with new "Transportation Benefit District" (TBD) authority to address local needs, we believe it may be politically difficult to get new or more usable tools in 2007. · PSRC Executive Board Seat Moved to "Active" for 2007. In.2006, we did not know if such an item would come forward (it did not). In 2007, we have been told explicitly that it will. Given the hard work the City did to ensure a PSRC Executive Board seat, we felt this issue warranted "Active" status. Deleted Items · Infrastructure and Economic Development We are fairly certain that new Real Estate Excise Tax (REET) taxing authority will not be in play in 2007. A financing tool for large-scale annexation was enacted (SSB 6686). For these reasons, the two items are no longer reflected. · Property Tax Rate Stabilization We do not expect this item to come up in 2007. · HE_ Ticket" Authority Legislation was enacted in 2006. · Expansion of Non-tribal Gambling Authority We do not expect this item to arise in 2007. · Overall Local Parks Funding This will not be pursued in 2007, but a push for increasing the Washington Wildlife, Recreation and Parks.(WWRP) program funding from $50 million per biennium to $100 million per biennium is going to be in play and is listed within "Support." The WWRP includes a "local parks" category. FHSRAC 11-28-06 B-5 CITY OF FEDERAL WAY 2007 LEGISLATIVE AGENDA FEDERAL WAY CITY COUNCIL Michael Park, Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge Jack Dovey Eric Faison Linda Kochmar Dean McColgan \ii\~~\r~ ~ \.\D lJ~ FEDERAL WAY CITY ADMINISTRATION Neal Beets, City Manager Derek Matheson, Assistant City Manager (Legislative Relations) FHSRAC 11-28-06 8-6 I City of Federal Way 2007 Legislative Agenda About this Document The City of Federal Way's 2007 Legislative Agenda is organized as follows: . The Leqislative Aqenda reflects the City's position on matters expected to arise either as legislation or through the state budget process, or both. Each major area of the Legislative Agenda first lists local government financing, tax/revenue, and transportation issues, with remaining issues categorized in alphabetical order. The 2007 Agenda helps note the City's level of involvement in an issue by listing it as: "Active" - meaning the City, as an individual entity, plans to actively involve itself in advocating for or against a given legislative/budget provision; "Support' - meaning the City has a great deal of interest in a given legislative/budget provision, but is more likely to support an advocacy or opposition effort than to lead it; · The Federal Issues portion of this document reflects the City's position and interest on several issues that directly impact local government funding and capacity to provide general services, maintain adequate tax revenues, address transportation, deal with core services, such as law enforcement and parks, and do its part on the critical issue of homeland defense. Note to Readers: The City of Federal Way also maintains a listing of city policies that guide its approach to a broad array of legislative and policy matters. Any legislators, legislative staff, state officials, stakeholders or Federal Way citizens who would like a copy of these policies should call Derek Matheson, Assistant City Manager, at (253) 835-2411. FHSRAC 11-28-06 B-7 City of Federal Way 2007 LeQislative AQenda Active Items for 2007 (Listed in order of subject-area priority) Home Rule · No Pre-emption of Local Authority; Provide Flexibility to Local Governments As a wide-ranging staple of its 2007 Agenda, the City will emphasize the need for legislators to recognize local government "home rule" authority. Federal Way will urge legislators to refrain from legislation that would pre-empt local government authority, restrict the flexibility of local governments, or remove existing authority and revenue sources. Again, the Legislature is to be commended for its restraint in this area in 2006, particularly with regard to proposed Growth Management Act (GMA) bills that would have undermined local authority and control. Transportation Federal Way appreciates the Legislature's efforts to inject new investment into the transportation system in both 2003 ("Nickel Package") and 2005 (''Transportation Partnership Act"). The City recognizes that a new package of gas tax increases and other new-revenue measures is unlikely in 2007, but that a number of other transportation issues will be front and center. Federal Way will be actively involved in these issues: · 2007-09 Transportation Budqet - Revampinq the 2005 TPA The nationwide trend toward escalating costs for materials such as asphalt, concrete, and steel has . significantly driven up the costs of transportation projects. Washington is just as susceptible as other states to this phenomenon. Already, the Washington State Department of Transportation (WSDOT) has responded to an Expert Review Panel by re-examining cost inflation factors for the two most costly projects in the 2006 TPA: the Alaskan Way Viaduct and the State Route 520 bridge. Completing the core rebuilds of those two projects will now require an additional $1.4 billion over and above previous cost projections. This spike in costs will affect projects across the board, forcing the Legislature to re-examine its underlying budget and project schedule that laid the foundation for the 2006 TPA. As the Legislature revises the TPA as part of a 2007-09 budget exercise, Federal Way understands that project construction schedules may slip. However, the City will strongly oppose any revisions that have the effect of reducing or ~Iiminating funding for projects in the 2005 TPA. The following state highway system projects are most important to addressing traffic and safety issues in and through the City: o Interstate 5/State Route 18/State Route 161 ''Triangle'' Interchange -- $100 million in the 2005 TPA o City Center Access Improvements north of 320lh Street o Interstate 5/State Route 509, including collector/distributor lanes on 1-5 to 320th Street -- $40 million in the 2005 TPA o Interstate 5/272od Street Interchange and 2720d Street improvements -- $10 million in the 2005 TPA. · Reqional Transportation FinanCinq and Governance In 2007, the Legislature will receive a report and recommendations from a 9-member "Regional Transportation Commission" (RTC) that is evaluating the financing and governance for transportation and transit in the Central Puget Sound. Former City Council Member Mary Gates is a member of this Commission. It appears the Commission will focus its recommendations on ideas that provide new FHSRAC 11-28-06 8-8 regional financing tools, more effective prioritization of certain regional projects, and perhaps a new structure to govern regional planning and financing duties. Federal Way is open to ideas that improve the way transportation and transit functions are carried out in the Central Puaet Sound. However, the City is prepared to oppose measures that add new layers of plannina and process to the already cumbersome system of buildina and deliverina projects. . · Reqional Transportation Investment Oistrict (RTIO)/Sound Transit (ST) As the RTIO and Sound Transit work on a package of transportation and transit investments to present to the region's voters in the fall of 2007, they are required to comply with 2006 legislation stipulating that the two agencies must have separate, "contingent" measures on the ballot. Specifically, under the 2006-enacted ESHB 2871, the two separate ballots must both be approved by voters, or neither is considered approved. The RTIO and ST are exploring whether one joint ballot might be simpler and more advantageous to present to voters, and may ask the 2007 Legislature for this "one pull of the lever" joint-ballot authority. Federal Way officials believe it is critical that the RTID and Sound Transit have the tools they need to develop a viable ballot measure for 2007, and is prepared to support proposed amendments to assist with that effort. · Puqet Sound Reqional Council (PSRC) Executive Board Votinq Seat Through a provision of the 2005-07 new-law transportation budget bill, the PSRC was directed to add an automatic voting seat on the PSRC Executive Board for Federal Way. The PSRC is now working on 2007 legislation that would re-confirm the Executive Board automatic voting status for Federal Way and other cities, and establish criteria by which any new Executive Board seats would be provided to growing cities in King, Pierce, and Snohomish Counties. Federal Way is prepared to support legislation put forth by the PSRC to make the Federal Way seat permanent and set up percentage-of-county population criteria for future Executive Board membership Capital Budget Requests · 2007 Session Proiect List Federal Way is deeply appreciative of the leadership and efforts by its area state legislators in the area of State Capital Budget funding. Through the capital budget Community Projects program, the City received $856,000 in 2005~07 for the Joe's Creek stream restoration and salmon enhancement project, as well as $100,000 toward the rebuilding of the West Hylebos Park boardwalk. In 2006, the City of Federal Way held off on aggressive pursuit of capital budget line-item funding, due to the fact that it was a mid-year and course-correction year in the state's biennial process. With 2007 as a kickoff year for the state's next biennial capital budget, Federal Way will actively work with area legislators to secure funding for key projects within the City. Federal Way's top priority is to secure . funding to ensure the City can meet its deed-of-sale obligations for the purchase of the former Camp Kilworth site overlooking the shores of Puget Sound. Securing this property is a once-in-a-generation opportunity and the timing of the deed of sale is such that the City needs to work with area legislators on line-item funding opportunities. A second priority for the City involves working with area legislators on closing the funding gap for West Hylebos Park boardwalk replacement costs. The City's prioritized list of 2007 'asks' is as follows: FHSRAC 11-28-06 8-9 Project Brief Description State Funding Needed Capital Budget Line- Item, or Capital Budget grant program '- *Camp Kilworth Preserve public open $1.1 million Line-Item to go with $1 . acquisition space on Puget Sound million local commitment, I. with purchase of a 25-acre $400,000 King County site that was formerly Conservation Futures home to a Boy Scout grant, and hoped-for $1 Camp. million WWRP grant *West Hylebos Park Provide dollars to close $300,000 Line-Item would Boardwalk replacement funding gap for accompany hoped-for replacement of $300,000 WWRP grant to. deteriorating wooden close funding gap structure " *Dumas Bay Center Capital upgrade to $100,000 Line-Item - would help rehabilitation conference center and City undertake feasibility theater facility. assessment to get a handle on exact costs , and actions needed .. Fiscal Issues · Streamlined Sales Tax (SST) The State Legislature enacted SB 5783 in 2003, legislation that largely brings Washington into compliance with a Streamlined Sales Tax Agreement (SSTA) project under development in more than three dozen states. The SST effort involves unifying sales tax definitions and practices, in hopes that Congress will explicitly authorize that sales tax be imposed on Internet-based transactions currently receiving tax-free treatment. In advance of any Congressional action, nearly 20 states formed an SSTA Governing Board of members and associate members in 2005, and will be contracting with multi-state and multi-channel retailers to voluntarily remit sales taxes from internet-based transactions. More than 1,000 retailers nationwide have registered for the voluntary-compliance program. Fiscal estimates show the State of Washington gaining more than $30 million a year from these voluntary compliance revenues, with estimates trending upward in future years. In Fall 2005, Federal Way helped spearhead a compromise among cities that are both positively and negatively impacted by local sales tax sourcing changes required under the SSTA. The compromise calls on the state to use its general fund to set up a dedicated fund for full mitigation of sourcing impacts, with voluntary compliance revenues expected to ensure the state recoups its mitigation investment. The mitigation would not be permanent, and cities will work to ensure that no mitigation funds come in the form of taking gains 'experienced by certain cities (such as Federal Way) under a new sourcing system. In 2006, the State Senate voted 48-0 in support of Substitute Senate Bill 6594, a full-mitigation SST bill advanced by cities, counties, and a broad coalition of other stakeholders. House Leadership held up the bill in 2006 over political and timing concerns - not substantive issues. The City appreciates commitments by Governor Gregoire and House Speaker Frank Chopp to move the bill early in the 2007 Session and has listed SST enactment as a top fiscal priority. · Avoid Unfunded and Inadequately Funded Mandates In keeping with its policy of vocally opposing mandates that are unfunded or inadequately funded, the City of Federal Way will actively oppose bills and budget initiatives that contain unfunded mandates. In FHSRAC 11-28-06 B- 10 accordance with Initiatives 62 and 601, legislators, state agencies, and courts should refrain from imposing new mandates on local governments without the necessary funding to go with them. Federal Way strongly urges legislators to refrain from imposing unfunded mandates, to ask if pending bills and budget matters contain unfunded mandates, and to seek full funding for local governments if mandates are considered a necessity for policy reasons. Specific unfunded mandate items the City will be prepared to oppose, absent necessary funding, include Growth Management Act (GMA) measures, tax policy and pension issues, and others which impose new responsibilities on local government. Federal Way appreciates the sensitivity of the 2006 Legislature in rejecting legislation with unfunded . mandate implications, including bills relating to buildable lands, business license fee authority, utility tax provisions, and sick leave. . Guard Aqainst Tax-relief and Tax-exemption Measures That Erode Local Government Revenues Despite the budget pressures facing our state, the 2006 Legislature received scores of requests for new tax relief or tax exemptions, as advocates of tax exemptions on business and property tax relief, etc., brought their cases to Olympia. The Legislature is to be commended for showing restraint in the areas of tax relief and tax exemption. The City of Federal Way urges the Legislature to avoid worsening the budget and fiscal landscape for local governments by passing ill-advised measures that erode local revenues through tax exemptions or tax relief. . Onqoinq Revenue/Local Government Financinq/lnfrastructure Fundinq/Economic Development Tools With the exception of the hardest-hit cities and counties, the Legislature has phased out all post- Initiative 695 backfill funding appropriated to assist impacted cities and counties. Federal Way has already foregone the yearly $300,000 provided by the old sales tax equalization program. Additionally, the City has dealt with property tax revenue decreases brought on by voter-approved Initiative 747, used banked property taxing capacity to address law enforcement needs, and worked to move police personnel away from desks and onto streets during a post-9/11 era when citizens are demanding more safety and security. The City does not believe that local governments should have to address these issues alone and strongly believes the State of Washington has a long-term policy obligation to assist and partner with its cities. In 2007, the City expects to acquire 4.4 acres downtown for urban-style . redevelopment and will look to state economic development programs to help fund the project. Federal Way urges lawmakers to discuss new revenue needs for cities and counties in the 2007 Session - particularly as it relates to infrastructure and economic development tools. The City will join the Association of Washington Cities (AWC) and a coalition of other local government and business stakeholders in actively advocating legislation and budget measures to: o Enhance funding of existing infrastructure programs, most of which are significantly over-subscribed. o Expedite the approval process for existing grants and loans. Turnaround times for preliminary approval to funding allocations can often be 18 to 36 months. o Obtain a credit against the state Real Estate Excise Tax (REET) that could be directed to the local level for infrastructure and economic development recruitment/retention projects. o Secure new economic development tools, including: revisions to and expansion of the 2006-enacted Local Infrastructure Financing Tools (LIFT) statute; revisions to the "Job Development Fund" to ensure it does not further impair the Public Works Trust Fund and to make it more responsive to job-generating projects; additional funds for the Governor's Strategic Reserve Fund, so that it can be more usable as an economic recruitment fund; a permanent funding source for the Community Economic Revitalization Board (CERB); and changes to make CERB more usable for urban areas of the state. FHSRAC 11-28-06 B- 11 o Consider amendments to Initiative 747's 1% property tax growth limit, given a King County Superior Court ruling that 1-747 is constitutionally flawed. Criminal Justice. Law Enforcement, Courts · Auto Theft prevention Washington has the dubious distinction of ranking in the top five among all states in the nation when it comes to incidences of automobile theft. The auto theft problem is a major one in the Central Puget Sound and especially in South King County. Federal Way police dealt with 1,580 reported automobile thefts in 2005 - more than four per day. Through public awareness and education efforts, and other prevention methods put in place, the auto theft numbers for 2006 have decreased thus far, with 570 reported thefts in the first five months of the year. Nonetheless, the problem remains a significant one, and the City has been part of a stakeholders' group working with state legislators on the development ofl 2007 auto theft prevention legislation. Federal Way will strongly support and actively advocate for 2007 legislation to stiffen and simplify the penalties for auto theft, to crack down on those who use certain tools to steal cars, and to provide funding to help local jurisdictions combine their efforts and combat auto theft cases that cross jurisdictional boundary lines. · Domestic Violence Prevention: Leqislation Addressinq DV Incidents in the Presence of Children Last summer, the Federal Way City Council enacted a landmark ordinance that helps the City crack down on domestic violence offenses committed in the presence of children. Area state legislators have expressed interest in developing model legislation to more expressly authorize such ordinances statewide. If such legislation is brought forward, Federal Way will strongly support it and testify as to the importance of Federal Way's ordinance. Tourism/Community Events · Leqislative Remedy as to How Hotel/Motel Taxes May Be Expended A State Attorney General's Offic;:e opinion issued earlier this year puts new restrictions on how local jurisdictions may expend hotel/motel taxes for community festivals and events. Under the AGO, a city or county that sees the tourism value of a specific community event or festival may only contribute hotel/motel tax monies toward the advertising and marketing of such events, not the costs of putting on the event itself. Federal Way is troubled by this AGO and how it may limit the City's ability to be a funding partner for events such as the Reebok Triathlon and the Han Woo-Ri Korean Festival. Federal Way will actively support an AWC-Ied effort to enact a 2007 legislative remedy that restores flexibility as to how hotel/motel tax revenues may be spent for community events and festivals. · Fundina for Han Woo-Ri Korean Festival Federal Way is extremely appreciative of the successful efforts by its area legislators during both the 2005 and 2006 Sessions to obtain state funding assistance for the inaugural and . second-year Han Woo-Ri Korean Festival. The City will seek 2007 state funding to help offset Festival expenses, either through a direct appropriation or through a state tourism funding proviso that allows some of the tourism dollars to be utilized for community events and festivals. FHSRAC 11-28-06 B- 12 City of Federal Way 2007 Legislative Agenda Support Items for 2007 (Listed in alphabetical order by subject area) Assuming these items arise during the 2007 session, Federal Way will work in support of efforts led by others in the following areas: Criminal Justice, Law Enforcement, Courts . Criminal Justice Traininq Commission (CJTC) FundinQ Federal Way worked on successful 2006 Supplemental Operating Budget funding and supports efforts to ensure adequate funding for the CJTC in 2007-09. This is even more important because City voters approved a utility tax measure in November 2006 that will allow for hiring 18 new police officers. All of these new officers will need to go through the police training academy. Federal Way will strongly support CJTC funding initiative in the 2007-09 budget. . Courts - Municipal Court Services Flexibilitv Federal Way will support efforts by the AWC, individual cities such as Bellevue and Kirkland, and others to clarify state law to explicitly ensure that cities can contract with one another to provide multi-city or "Community Court" municipal court services. However, Federal Way will oppose any efforts ~o incorporate into this legislation any quid-pro-quo new requirements for the types of cases Municipal Courts must have jurisdiction over. Unsuccessful 2006 legislation would have required the Federal Way Municipal Court and all other municipal courts around the state to accept all Anti-Harassment ,Order and Domestic Violence Protection Order cases. . Theft of copper and other scrap metals Theft of scrap metals - and sales of these metals to dealers and pawn shops to support drug and meth habits - is a growing problem in the Central Puget Sound. . Federal Way will support expected 2007 legislation that requires second-hand dealers and pawn shops to require proof of ownership and other registration measures of those who take scrap metals to such shops for resale. . DruQ Seizures: Timing and Direction of Proceeds One of the criticisms of drug forfeiture efforts by law enforcement is that proceeds from drug seizures are not always returned to local drug enforcement. This is not true in Federal Way. The City has an exacting process of returning drug seizure proceeds to local drug enforcement and maintains very detailed accounting records. A 2006 bill in the State Senate would have altered the collection and distribution of drug seizure proceeds - something the City strongly opposes. If legislation in this area is brought forth in 2007, Federal Way will join other local governments and law enforcement agencies in strongly opposing it. . . InterroQatinq Juveniles in Criminal Cases During the 2006 session, the State Legislature considered legislation that would have placed new notification requirements on law enforcement agencies that interView juveniles as part of a criminal investigation. Federal Way and other cities, counties, and law enforcement groups opposed provisions that would have allowed parents to undermine and even cut short an important interview component of criminal cases. If juvenile interrogation legislation is brought back in 2007, Federal Way is willing to support provisions that call on law enforcement to attempt to notify parents in situations where a juvenile is being interrogated. Federal Way will join the law enforcement community in opposing provisions that go further. FHSRAC 11-28-06 B-13 · Domestic Violence Prevention During the 2007 Session, lawmakers will consider a technical-fix bill to ensure that rolice and prosecutors can respond to all violations of DV no-contact orders. Additionally, 30t Legislative District lawmakers may bring forth legislation to authorize all local agencies to adopt the type of landmark DV-prevention ordinances that the Federal Way City Council enacted in the summer of 2006 which, among other things, stiffens penalties for DV acts committed in the presence of children. Federal Way is prepared to support the DV no-contact order technical-fix bill and any legislation authorizing a statewide modeling of the City's DV prevention ordinance. . "CBRNE" Fundinq and Leqislation In the 2007 Session, law enforcement and fire officials will advocate for a funding and legislative package to better prepare Hazardous Materials teams (HazMat) to combat chemical, biological, radioactive, nuclear, explosive (CBRNE) chemicals and agent. Federal Way will support this effort. Economic Development tools · 10-Year Local Property Tax Exemption for Multi-Family Housinq Federal Way is one of numerous cities that uses the 10-year property tax exemption as a way to stimulate the construction of multi-family housing in downtown areas. There are some advocates of affordable housing who want to see the 2007 Legislature require that any multi-family housing units constructed through the 10-year property tax exemption incentive must require inclusion of affordable housing units. Federal Way will oppose mandates that undermine local control and dictate to local communities how they use the 10-year property tax exemption incentive for multi-family. The City supports . current statutory provisions that give a community the flexibility to incorporate features such as affordable-housing components into their local ordinances. · "Community Investment Districts" (CIDs) Certain cities and housing authorities will bring to the 2007 Legislature a proposal to authorize "Community Investment Districts" as a way to expand the state's very limited Tax-Increment Financing statute. The CID concept allows local jurisdictions to establish a tax increment area, pool local property tax revenues collected in that area, and use the revenues to help finance the debt service on infrastructure that is put in place to support economic development projects. The 2007 legislation being contemplated would also require that 20 percent of the CID revenues be dedicated to low-income housing. Federal Way supports this tool, but will look to others to initiate any efforts in this area. Fiscal and Efficiency Measurers Promoted by Cities and Counties · Efficiency Measures Pursued by the Tri-Association Group and Individual Local Governments Federal Way supports efforts by the AWC, the Tri-Association group of city and county associations, and individual local governments to seek out changes in statute that can make the provision of local government services more efficient and cost-effective. In 2007, this may include legislation to help deal with offender medical costs, exempt local governments from being charged for background checks by the Washington State Patrol, restore authority for counties and cities to impose jail booking fees, and provide liability protection for probation supervision. GMA, Annexation, Housing Targets, Land-Use, Permitting, Impact Fees It is expected that a variety of proposals related to the Growth Management Act (GMA) will come before the 2007 Legislature - everything from how Best Available Science is defined, to ideas that promote further integration of affordable housing, to annexation streamlining. Federal Way does not expect to take a lead role on these issues, but below are some specific items the City is prepared to support or oppose: FHSRAC 11-28-06 B- 14 · Annexation Authority for Cities Federal Way will support additional measures that better facilitate the process of annexations, which are expected to occur under the tenets of the Growth Management Act (GMA). · Civil Warrants If a coalition of cities and building officials brings forth 2007 legislation to enhance the authority of local governments to. inspect properties that are suspected of being unsafe, dilapidated, and run down, Federal Way will support it. · Affordable Housinq/GMA This summer and fall, stakeholders on an Affordable Housing Task Force worked on a package of ideas designed to spur the development of more affordable housing units in our state, and especially in the Central Puget Sound. A consensus task force package has now been adopted by an Affordable Housing Advisory Board (AHAB) that makes recommendations to the Governor. The package looks at new funding for infrastructure, certain modifications to the GMA, new economic development tools, etc. Federal Way is prepared to support the Affordable Housing/GMA package adopted by AHAB, provided it is not weighed down with attempts to foist costly new GMA requirements on cities and counties involving buildable lands, land capacity, housing targets, etc. · Housinq Issues Involvinq Buildable Lands and Housinq Tarqets Federal Way is sympathetic to the goals and objectives of housing availability and land supply for housing under the Growth Management Act. The City supports a thorough review of the process for allocating housing targets, as well as establishment of objective criteria for allocating targets. Additionally, the City did not oppose the agreed-upon language in SSB 5602 from the 2003 session, which asks cities to ensure that amendments to their comprehensive plans and GMA plans, taken collectively, will not diminish a city's commitment to meeting housing targets and economic development goals. However, the City does have concerns with any potential 2007 legislative proposals that would introduce new definitional and data-collection requirements to the Buildable Lands program that will add new costs and requirements for cities. Federal Way will work against measures that unnecessarily add new costs and requirements for, cities and counties within the Buildable Lands program. Additionally, the City will work against legislative initiatives that attempt to hold cities responsible for housing market performance. · Clarifyinq Local Zoninq Authority on Location of Gamblinq Establishments Federal Way supports legislation clarifying that localities, through their zoning and land-use police powers, have authority to condition the location of gambling establishments and determine where they should be situated in a community. Legislation being prepared for the 2007 Session would freeze the number of mini-casino gambling establishments statewide, and include provisions grandfathering in actions by Federal Way and other local governments to condition where such establishments may be located. Federal Way is prepared to support 2007 legislation related to gambling zoning and mini-casino establishment "freezes," so long as the grandfathering provisions remain intact in the bill. · Planninq and Environmental Review Fund (PERF) The PERF program was funded in 1995-97, but was discontinued when the state ran into economic troubles. The program provides grants to local governments that do pre-planning of large areas so that there can be an overall land-use visions for such areas vs. a parcel-by-parcel, case-by-case view. For Federal Way, there are several areas in which PERF dollars could be put to good use. Recapitalizing the PERF fund is referenced in the aforementioned Affordable Housing/GMA package. Federal Way will support a PERF funding initiative if one is brought forth. · Exclusionarv Zoninq In 2007, a low-income housing coalition is likely to promote legislation that would prohibit local governments from having any ordinances or land-use policies that allow for certain types of housing and housing providers to be excluded from a community or from certain zones. FHSRAC 11-28-06 B- 15 Federal Way will closely review any legislation in this arena, and will want to ensure it does not constitute an unfunded mandate or an attack on home rule. FHSRAC 11-28-06 B- 16 · SEPA Reform . Federal Way's planning officials have suggested that substantive portions of the State Environmental Policy Act (SEPA) are duplicative of requirements that Federal Way and other cities already enforce through individual codes regulating transportation, drainage, sensitive areas, etc. City planners also believe laws dealing with "vesting" of permits are long overdue for an overhaul as well. While Federal Way will not be initiating any SEPA reform proposals for 2007, the City will look to fold this idea into other SEPA proposals that may come along. The SEPA reform idea is one of those mentioned in the aforementioned Affordable Housing/GMA package. LEOFF & PERS Pension Rates/Costs, Family and Medical leave, Sick Leave · The 2007 Legislature likely will be considering a series of proposals related to the PERS and LEOFF pension systems, including what to do with costly gain-sharing provisions in the PERS system, firefighter proposals to enhance LEOFF 2 benefits, ways to address LEOFF 1 medical costs, and others. Federal Way is already struggling with increased pension costs brought on by PERS system rate increases enacted by the 2006 Legislature. While the City appreciates the effort in 2006 to smooth rate increases over time, Federal Way is still dealing with a nearly four-fold increase in pension costs between 2005 and (projected) 2008. Additionally, Federal Way already provides its employees with generous Family & Medical Leave and sick-leave programs and is very leery of any 2007 legislation that would ask local agencies to do more in these areas. Federal Way is prepared to support efforts by AWC and others to prevent the passage of legislation that imposes new cost burdens on employers in all these areas. The City cannot afford new pension-cost burdens beyond those already expected through rate increases programmed into the next few years. Liability Reform · Liability Reform Packaqe The Legislature has looked at liability reform for the past several years. Partisan divisions and sharply differing views on this subject have kept omnibus legislation from being enacted, but lawmakers have passed specific items, including an employee reference liability protection measure in 2005. Federal Way is prepared to support certain pieces of liability reform legislation in 2007, including measures to provide probation supervision liability protection. Local Government Funding, Grant Programs, and Funding Options · Support New Fundinq, Grant Proqrams, Fundinq Options In areas such as Economic Development, affordable housing and prevention of homelessness, public health, and human/social services, Federal Way will support state funding, state grant programs, and funding options that help local governments meet service obligations, provide additional opportunities, and protect the most vulnerable citizens in local communities. · Public Works Trust Fund Federal Way will support 2007 legislation to protect diversions of funds from the Public Works Trust Fund, and to expedite legislative approval of PWTF loans. Miscellaneous Local Government Issues · Public Records Requests, Public Disclosure Act (PDA) The 2007 Legislature could be presented with two legislative proposals involving public records requests under the PDA: 1) a City of Bellevue-promoted proposal to protect certain private information provided by citizens who enroll in public parks programs; and, 2) legislation to remedy the 2006 Supreme Court decision in Koenig vs. City of Des Moines, which could force the disclosure of sensitive records related to sexual assault crime victims. Federal Way is prepared to support the City of Bellevue measure and Koenig v. Des Moines legislative fixes that may be proposed by sexual assault prevention groups. FHSRAC 11-28-06 B- 17 . Alternative Public Works ContractinQ Methods Federal Way is one of 13 cities authorized to use alternative public works contracting methods known as "design-build" and "General Contractor-Construction Management" (GC-CM) that are available for public works projects costing $10 million or more and involving complex scheduling and building challenges. The Alternative Public Works Contracting statute is due to sunset in 2007 and thus needs to be reauthorized. An advisory board reviewing the statute will recommend that it be reauthorized, that it be! expanded to include projects under $10 million, and, potentially, that any jurisdiction which has not used its automatic authority must in the future go through a State Review Board if it wishes to utilize GC-CM or design-build. Federal Way supports continuing and expanding the Alternative Public Works Contracting authority, but will oppose provisions to place new review requirements on those jurisdictions that currently have automatic authority to exercise design-build and GC-CM on complex projects. . Public works bid laws During the 2004, 2005, and 2006 sessions of the Legislature, several bills were initiated regarding the public works bidding process. The bills would have made the public works bid process more onerous, more costly, and perhaps more prone to liability problems by, for example, requiring local governments to establish new "just cause" provisions for rejecting bids. On behalf of cities, AWC helped defeat these! bills. Federal Way will join cities, counties, and ports in opposing 2007 legislation that attempts to add new costs and complexities to a public works bidding process that works well under current statute. . Contractor Claims issues - "Michael M. Johnson" Fix During the 2005 and 2006 sessions of the Legislature, lobbyists representing general contractors promoted legislation that would have shifted the burden of proof for demonstrating that contractor claims on a public works project were tardy, invalid, etc. Cities and other public agencies resisted this . 1 legislation, which was designed to revise the outcome of a Michael M. Johnson v. Spokane County State Supreme Court ruling that went against contractors. Federal Way will join cities and other public agencies in resisting Michael M. Johnson fix legislation that unduly shifts the burdenof proof in contractor-claims cases from the private entity to the public sector. However, the City is open to compromise solutions to this issue. Parks and Recreation . Parks Fundinq Initiatives - WWRP In 2007, the Washington Wildlife and RecreCition Coalition (WWRC) will spearhead an effort to push for an increase in funding of the Washington Wildlife, Recreation, and Parks (WWRP) program in the state's capital budget from the current $50 million to $100 million. Federal Way was very successful in the latest round of WWRP funding, but is extremely sympathetic to the funding shortage for parks projects. At the $50 million level, only 13 of 69 local parks projects submitted for funding would receive WWRP money. The City thus strongly supports the proposal to increase WWRP funding for parks, open space, riparian habitat enhancement, etc. Stormwater · Flexible Permits for Phase II Cities and Counties In December 2006, the state Department of Ecology may issue the final version of a permit that would regulate how Federal Way and more than 100 other cities and counties deal with stormwater runoff and detention. DOE drafted the permit in accordance with its authority to administer the National Pollutant Discharge Elimination Standards (NPDES) under the federal Clean Water Act. While the City is appreciative of the DOE's eff0rts, Federal Way and numerous other city and county jurisdictions took objection with key components of the Phase II permit, including those on monitoring and what conditions developers must meet for redevelopment of property. FHSRAC 11-28-06 B- 18 , . Federal Way and other Phase II jurisdictions are attempting to work out permit concerns with DOE, but likely will be asking lawmakers to hold hearings on continuing concerns with the redevelopment provisions of the Phase II permit. Telecommunications Company Franchising, Rights-of-Way, and Tax Policy Issues Federal Way will join with the AWC and others in strongly opposing any attempt by the telecommunications industry to weaken local authority in franchising, rights-of-way management, and utility tax revenue collection. Transportation . Local Fundinq & Local Options The 2006 Legislature provided local governments in the Central Puget Sound with a new local-option funding tool, giving them new "Transportation Benefit District" (TBD) authority that can be used beginning Dec. 1,2007. The TBD provisions were part of Engrossed House Substitute Bill 2871 (ESHB 2871). During the 2007 Session, AWC and individual cities will seek legislative amendments that make the TBD authority easier to utilize, and to provide other local options for the local roadway system. During the 2007 session, Federal Way will support initiatives to augment local transportation funding and options. These options should include additional funds for the Transportation Improvement Board (TIB), which has been an excellent funding partner for local governments generally and Federal Way specifically over the last decade. . Task Force on Concurrency for WSDOT During the 2006-07 interim, a legislatively-appointed task force has been examining transportation concurrency issues and how this impacts the WSDOT. Some legislators want the WSDOT to be allowed to receive impact fees for local development projects that impact the state highway system, if the WSDOT is not given the ability to comment on local permitting proposals and help shape the mitigation and impact fee section of the permit. Federal Way believes that nearly all cities already work hard to solicit the views of the WSDOT on development projects that impact the state highway system. However, the City may be open to legislation, if carefully worded, that provides an impact fee authority to WSDOT incases where a locality has not contacted the WSDOT and solicited its input on a project and subsequently attempted to structure mitigation packages that take that input into account. . Motorcycles Turninq Left When a Traffic SiQnal Red LiQht is Inoperable During the past two sessions of the Legislature, Federal Way has expressed concerns with legislation on this issue, due to public safety and liability concerns associated with giving motorcyclists left-turn authority when a traffic signal red light is inoperable. The City felt it could live with an amended form of the legislation considered late in the 2006 Session - one that placed liability burdens on the motorcyclists and patterned the left-turn authority on current statute governing liability and procedures for right turns at red lights. Federal Way will closely monitor this issue in 2007 if legislation arises. Water-Sewer District Assumption . Authority for Cities to Assume Water-Sewer Districts In the 2004 and 2005 sessions, Federal Way worked with the AWC and other individual city representatives to derail legislation that would have added cumbersome requirements to cities wishing to assume existing water and sewer districts. While Federal Way is not imminently seeking to assume. water districts such as Lakehaven and, in fact, looks for opportunities to work in concert with the Lakehaven Utility District, the City does not want to See water-sewer assumption laws undermined. Federal Way will work against water-sewer assumption laws that make these efforts more difficult, cumbersome, and costly for cities. The City may also join with AWC and others in pro- actively seeking other alternatives than those annually put forward by special districts. FHSRAC 11-28-06 B- 19 f\:\SRAC \\-2%-06. B- 20 .- , . City of Federal Way 2007 LeQislative AQenda Federal Issues . Federal Fiscal Year 2008 Fundinq Requests Federal Way annually makes requests through the Washington State Congressional Delegation for funding assistance on key transportation and infrastructure projects. While specific funding-level requests are still being ironed out, the City expects that, in priority order, it will be seeking FFY 08 funds for the 356th Street off-ramp component of the Triangle Interchange, Pacific Highway HOV lanes between South 312th Street and Dash Point Road, and Camp Kilworth. . Sales Tax on Cataloqs, Mail-Order Sales, E-Commerce Federal Way supports congressional action allowing state and local governments to collect sales and other applicable taxes from remote catalog and Internet sellers. Past judicial decisions and a federal moratorium on Internet taxation gives out-of-state retailers an unfair competitive advantage over locally based businesses. A sales tax simplification and streamlining project that involves more than 40 states, including Washington, is designed to show Congress that uniform definitions and procedures can be used to make the sales tax process as seamless as possible for e-tailers. Federal Way supports this effort by Washington and other states. The City is concerned that in addressing the Internet sales tax issue, Congress should refrain from telecommunications tax simplifications that undermine state and local authority in areas such as utility tax. . Community Development Block Grant Federal Way supports full funding of the Community Development Block Grant program (CDBG). In greater Federal Way, CDBG funds support emergency services, public safety, and community-based collaborations. Federal Way opposes efforts to consolidate the COBG funding with other programs and urges Congress to resist requested cuts. The City also advocates the state's congressional delegation to reverse the trend of flat and declining appropriations. . . COPS & Local Law Enforcement Block Grants Since their inceptions in 1994 and 1996 respectively, the COPS grants and Local Law Enforcement Block. Grants (LLEBG) have been important sources of revenue for the City of Federal Way's public safety efforts. The COPS Universal Hiring Program and COPS MORE programs provided roughly $2.4 million and 28 police officers to Federal Way's new police department. In addition, the City has received $623,000 from LLEBG and $80,000 from the Justice Assistance Grant (JAG). Federal Way is disappointed by recent Congressional action that has consolidated the COPS and LLEBG programs with others and resulted in reduced funding. It is the City's hope that funding for law enforcement can be restored in coming sessions of Congress. . Land and Water Conservation Fund Federal Way strongly supports full funding for the Land and Water Conservation Fund and its stateside component to support the acquisition, construction, and repair of recreation and park facilities. . Homeland Security Fundinq Federal Way supports funding for homeland security and is doing its part to keep local communities as safe and secure as possible. However, the City urges Congress, in any measures for provision of homeland security funds, to distribute those funds as directly as possible and to local government and first responders. The City also advocates funding for training and overtime costs that will occur in our collaborative effort to protect our homeland. FHSRAC 11-28-06 B- 21 .. . . Reauthorization of the Telecommunications Act Federal Way recognizes the need to rework federal telecommunications laws to keep up with the ever- changing world of technology. However, the City strongly opposes provisions that pre-empt or limit the ability of local government to manage franchises and rights-of-way. Local government management of franchises and public right-of-way ensures robust telecommunications services are offered to the public. FHSRAC 11-28-06 B-2~ ~ CITYOF~ Federal Way MEMORANDUM November 20, 2006 Finance, Human Services, and Regioflal Affc;lirs Committee Kelli O'Donne~I, CbBG Coord~nat~ Neal Beats, City Manage(~ SUBJECT: Committee to End Homelessness - Shelter TransiWpn Plan L On November 6, the Interagency Council (lAC) of the Committee!~to End Homelessness in King County (CEHKC) reviewed the Emergency Housing Task Force~ecommendations on the app~oach, rate and benchmarks governing the reduction of shelte.~ beds as the system shifts to a housing first approach for emergency housing. The lAC requested that the Task Force . consider a request by the City of Seattle to clarify the !anguage n~ting that ali three benchmanks do not have to be met for a reduction in shelter to be considered.,~The Task Force is scheduled to meet this week to consider the proposed clarifying language as well as the addition of respite housing in possible services offered in future interim housing. Please find attached the draft Emergency Housing Task Force Recommendations as of November 10, 2006 (Attachment 1) followed by the comments from the City of Seattle (Attachment 2J. The lAC also received a letter from ~he South King County Forum on Homelessness (Attachment 3) noting the absence of shelter in South King County and the need for flexibility as thebO-Year Plan,to End . Hornelessness in King County is implemented. This information ~i11 be reviewed with the Council Committee at their November 28 meeting. Staff will update the Committee on any final changes to the recommendations that will be forwarded to the Inf~ragency Council for consideration at their December meeting. ~ Also attached is the CEHKC Committee/Workgroup Updates (Att~chment 4) that provides a , brief summary of activities of the various boards and committees pf the CEHKC. This information will be reviewed at the FHSRA meeting. ~ Please contact me at (253) 835-2653 or keIlLodonnell@cityoffedJraIWay.com if you have any questions regarding this item. . . ~ DATE: TO: FROM: VIA: " I I i I i FHSRAC 11-28-06. 0-1 . . . -: :.: :--;-- -.-.:--...' - '-'~;---~.~~~;' -_.....~:- -t-'-'-~~'----"'''' . h..__.... . _~ ....____.._,._._.........._._~ ___.., . , ,: " - '.1 . 'f Attachment 1 ,', , .\ ~ ~-- ---;--;--;----- -------..., K:ing e011D~t30lnmittee. , , . , , . . to .Ild. Htinlelessness ' JEIDeIrg~lley lIollsi~g .Task Porc@ Be@(f)D1IDelldatioBS, i I j i \ ~ .,'- - -- 11 /I.' .t',~ I., I \ c~ ; <,:\ ;""d . -:. i,' \. '.... j'l ~ :--)'... .,I,,.tr,>,,'(;j I.. .' Ij' ..-b,~11 ~....;.~~}" ~ "'.t~..! "":'. ,. '. ,'> .- 1>..--"..., . . . 0 i:. ~:"< J< .~.' I ,. ~. ~J oj .. ~ <, 0 ..' "~. '. '. _.,..fT.,.. r 1 ..... - ' \. a>. , "':tL',j,.<. (.,. ~':'"jjt_.Qi! "'<';" ~ - . I ! . ....,..,.,... --- -.-,.-- j &J r, "&"" ~ " Ji. . ....J...~.~,:" J~~; \.~ ~ ' ~: :: .~- .\. t',.:,' ';..t ~\.J~' t . i . . i Enep~~~d by ~eg~ ~ AssQciates, Inc. i . . . SeJi!~~ben .200.6 . i, r -_"_-'--':';;'~~--'-_.~~-----'---':"'------------:.fHSRA€-'1-1.~28.06'.~.------,--,.-__._~_____:c:._.,_...._.___:..__.._.___':'.~_j 0-2 EMERGENCY HOUSING TASK FORCE .:. Humberto Alvarez - Housing Director, Fremont Public Associ~tion .:. Carole Antoncich - Coordinator, Homeless Housing Programs, King County Department of Community & Human Services .:. Bill Block - Director, ~ommittee to End Homelessness .:. Edith Chambers - Executive Director, Atlantic Street Center .:. Stella Chao - Director, International District Housing Alliance .:. Jan Dickerman - pirector of Housing and Child Development, iHopeLink .:. Anitra Freeman - Consumer Advocate, SHARE/WHEEL .:. Rick Friedhoff - Executive Director, The Compass Center .:. Bill Hallerman - Director of Special Ministries, Archdiocesan Housing Authority . ... \ .:. Bill Hobson - Executive Director, Downtown Emergency Servi,ce Center. .:. Kate'Joncas - President, Downtown Seattle Association ~ .. , .:. Vince Matulionis - Director, Out of the. Rain, United Way of King County I, .:. Kelli O'Donnell - Community Development Block Grants Coo~ator, City of Federal 'Way , .:. Linda Olsen - Senior Planning.& Development Specialist, Seattl~ Human Services Department, Domestic Violence & Sexual Assault Prevention :IDivision l .:. Camron Parker - Human Services Grant Coordinator, City of B'ellevue . . , .:. Al Poole - Director, Homelessness Intervention & Block Grant':Administration, City of Seattle Human Services Department I I .:. Michael Ramos - Director of Social Justice Ministries, The Chutch Council of Greater Seattle . \ .:. Traci Ratzliff - Legislative Analyst, Seattle City Council I I .:. Bill Rumpf - Deputy Director, Seattle Office of Housing I .:. Sue Sherbrooke - Chief Executive Officer, YWCA .:. Doug Stevenson - Legislative Committee Director, King Coun& Council Law, Justice & Human Services Committee I , , , I , I I \ .:. David Wertheimer - Principal, Kelly Point Partners PROJECT CONSULTANTS .:. Judith Clegg - President, Clegg & Associat~s, Inc. .:. Beka Smith ~ Research Associate, Clegg & Associates, Inc. ~ ~ .:. Natalie Moe - Administrative Assistant, Clegg & Associates, In? ~ ~ , .~ . ~ FHSRAC 11-28-06 0-3 TABLE OF CONTENTS INTRODUCTION 1M SECTION I: SINGLE ADULTS 3 RECOMMENDATIONS: EMERGENCY SHELTERSERVICES FOR SINGLE ADULTS 3 ATTACHMENTA:INTERIM HOUSINGFOR SINGLE ADULTS 7lH- ATTACHMENT B: IMPLEMENTATION ROADMAP FOR SINGLE ADULTS 939 RECOMMENDATIONS: TRANSITIONAL HOUSING FOR SINGLE ADULTS 113H SECTION II: FAMILIES 15m RECOMMENDATIONS: EMERGENCY SHELTER SERVICES FOR FAMILIES 15m ATTACHMENT C: INTERIM HOUSING FOR FAMILIES 19319 ATTACHMENT D: IMPLEMENTATION ROADMAP FOR FAMILIES 2~ RECOMMENDATIONS: TRANSITIONAL' HOUSING FOR FAMILIES 23m . r FHSRAC 11-28-06 0-4 INTRODUCTION The Emergency Housing Task Force brought together emergency shelter providers, funders . (City of Seattle, suburban city, King County, and United Way staff), consumers, and other interested experts to clarify the lO-Year Plan to End Homelessness's strategies concerning emergency shelters and transitional housing. The lO-Year Plan calls for a housing first approach emphasizing prevention and permanent housing and a reduction in emergency shelter units. Within the guidelines set forth in the lO-Year Plan, the Task Force strove to develop specific recommendations about the approach, tate, and benchmarks governing the reductions and the shift to a housing first approach. Fust, the Task Force developed recommendations for emergency shelter and transitional housing for single adults. Next, the Task Force turned its attention to emergency shelter and transitional housing for families. The Task Force's work was one piece of the overall plan; the bolded box in the diagram below shows the scope of the Task Force's work within the framework of the plan: King County. Ten-Year Plan to End Homelessness: Emergency Housing in Relation to Other System Compone.nts 2015 One-Stop Human Service Access Points I 1 ! i 1 I i I ! 10-Year Plan calls.for 98% to stay in their homes or go direclly to. permanent housing Pennanent Housing Support Services 1 L I .1 / " / ' . L, r'~~ Interagency Council ! ! (lAC) will determine .,< '7 this relationship. "/ I nteragency Council 'C-"--, (lAC) will determine: ~ ! this relationship. 1". /.,) L.._~_~~. . Prevention Task Force Deliverables: . The role of emergency shelter and transitional housing during implementation of the 10-Year Plan The role of emergency shelter and transitional housing following completion of the 10-Year Plan The benchmarks that will guide reductions in emergency shelter and transitional housing capacity . A road map to !;!uide the size of annual reductions in emergency shelter and transitional housing capacity F'HSRAC 11-28-06 0-6 Page 1 SECTION I: SINGLE ADULTS Recommendati ons: Emergency Shelter Services for Single Adults OUf Starting Place: . The Ten Year Plan calls for a transition to.a housing fIrst model and an associated 90% reduction in emergency shelter capacity . As of 2006, there are an estimated 1,620 emergency shelter beds for single adults in . King County . Estimates of the number of homeless single adults (including those on the streets, in shelter, and in other non-permanent housing) stand at approximately 5,600 (based on the most recent CEH progress report). However, reliable estimates of the number of homeless individuals are difficult to obtain; current estimates may reflect undercounting . Current estimates anticipate the development of approximately 200 units per year of permanent housing for individuals who are currently homeless and the addition of 200 units through buy-downs, allocation of Section 8 vouchers to the homeless, etc. . . Progress during the fIrst year of plan implementation Guly 2005 to July 2006) showed an i,ncrease of 462 units of permanent housing for homeless adults DELIVERABLE #1: A SUCCINCT POLICY DESCRIPTION OF THE ROLE OF EMERGENCY SHELTER DURING IMPLEMENTATION OF THE 10-YEAR PLAN (2006 - 2014) Publicly-funded emergency shelter, as historically configured, will playa decreasing role as individuals who are currently using shelters and living on the street obtain permanent housing through the addition of units that come on line during the ten years of plan implementation, as well as through homelessness prevention efforts. The system's increased ability to prevent homelessness (dosing the front-door) and house people who do become homeless (opening the back do01) will result in a steadily decreasing need for emergency shelter. FHSRAC 11-28-06 0-8 Page 3 The sequencing of these capacity changes is critical in order to avoid the addition of more homeless people in the short-term while preventio~ and permane~t housing capacity are growing. During this time, emergency shelter will provide enriched survival services for homeless people until sufficient permanent housirig is available. pmergency shelter in Seattle has already begun to transition to outcome-based ancl seJce-enriched models. However, some communities in King County are at an earlier sta!~ in addressing homelessness among their residents and are adding much-needeJemergency housing for the first time. The implementation period of the Ten-Year Plan provides the oRportunity to convert a small portion of emergency shelter capacity toa system compone~t that will result in improved success in housing a number of homeless individuals; ~ 'conversion of approximately 250 shelter units (or about 15% of the currenttotal) to a short-term, time- . . ...~ . limited interim housing model would offer assessment and stabilization services fot about 10% of the homeless population. Interim housing will be needed~ough~ut the county, and in some areas whete there are few or no existing shelter units to convert, interim housing may need to be created to build this necessary system cap:city. Interim hausing will provide an immediate safe place to. live and G~nnectian to. needed services far specific homeless populatians who. will be mare likely' to. succeed in permanent .~ . housing fallawing this type af assessment and stabilizatian step. '['he target papulations and characteristics af interim hausing are described in Appendix A: In~erim Hausing. The gaal will be to help people mave into. permanenthousmg as quickly as passible, taking into account the complexity of their needs and the permanent housing units available. ., In order far shelter reductians and interim hausing to. be effective, there must be an ~ increasing number of extremely law-barrier permanent housing options with high-intensity services available. The intent af emergency shelter reductians is t~shift public resources to. a housing fltst madel with increased permanent hausing supply. While interim hausing will provide a small, but necessary comportent af the future hausing s~stem and may be funded with a partian af the maney captured thraugh reductians in emet~ency shelter funding, it shauld not abstruct the averarching goal of diverting resources frpm emergency shelter to. fund permanent suppartive hausing. FHSRAC 11-28-06 0-9 Page 4 DELIVERABLE #2: A SUCCINCT POLICY DESCRIPTION OF THE ROLE OF EMERGENCY SHELTER FOLLOWING COMPLETION OF THE 10-YEAR IMPLEMENTATION CYCLE (2015) By 2015, assuming that the Ten-Year Plan'sfront-doorhomelessness prevention strategies are effective and the back-door strategies have resulted in significant increases in the permanent 'supportive housing stock, it is anticipated that need for shelter will besubstantially, but not completely eliminated. Most single adults will be placed clirecdy in permanent supportive housing or successfully maintained in housing through prevention efforts. The system will have interim housing (as described in Attachment A) available'to provide assessment and stabilization for those who need it. The goal will be to move people into appropriate permanent housing as quickly as possible. It is anticipated that a small population of individuals who present with low/no barriers will indicate that they are not interested in obtaining permanent housing, both dUring and after plan implementation. While the Ten-Year Plan aims to house all groups, permanent housing . . is voluntary and therefore inappropriate for this group, as is interim housing, as it will be . . geared toward service provision and connection to permanent housing. In order to avoid leaving this population unsheltered, they will be eligible for a short, time-limited stay in low- cost housing accompanied by few or no services. Housing models for this population may include facilities such as Single Room Occupancy (SRO)-style housing and bunk houses. These individuals will be charged a low, reasonable fee for their stays. Emergency shelter as historically defined, i.e., group housing with minimal services, will be used only on an episodic basis to address crises such as severe weather, earthquakes, and . other civil disasters that leave people without shelter for short periods of time. DELIVERABLE #3: A SET OF BENCH~S THAT WILL GUIDE REDUCTIONS IN PUBLICLY-FUNDED EMERGENCY SHELTER CAPACITY The rate of red~ction in em~rgency shelter capacity will be guided by progress in three primary benchmarks: 1. Increased net supply and access to permanent housing with supportive services (as needed) and affordable permanent housing units (without services) for homeless individuals, with particular attention to the barriers this population faces, e.g. rental . history, service needs, ete. FHSRAC 11-28-06 . 0-10 Page 5 ,. ~.. . \ I I I I I . Data from Safe Harbors will be used, when available, to track thes1e benchmarks. . L . , Decision makers will also use the One Night Count to monitor oJ.erall trends in 2. . Decreased total number of homeless people in shelters 3. Decreased total number of homeless people on the street homelessness. I DELIVERABLE #4: A ROADMAP THAT WILL EMPLOY THE BENCHMARKS TO GUIDE THE . . L SIZE OF ANNUAL REDUCTIONS IN EMERGENCY SHELTER CAPACITY AVAILABLE THROUGHOUT THE SYSTEM ~'. . . Progress on the benchmarks outl.iried in Deliverable #3 ~ill be ev~luated each year prior to determining the level of emergency shelter reductions. With suffi!ient progress, the system's L emergency shelter capacity will decrease in two ways: . ,- Between 2008 and 2011 (inclusive), 10% (or approximately 163 each year) of the 2006 level of shelter units (around 1,629) will be eliminated · Between 2012 and 2014 (inclusive); 15% of the 2006 level. of shelter units (or approximately 244 per year) will be eliminated, until the tOtal number reaches 250 units. By 2015, all of these remaining units will be interim housing ~nits. The benchmarks will guide these reductions by indicating whethe~ the Ten-Year Plan's pace of prevention and housing production are sufficient to reduce the demand for emergency shelter. As the existing stock of emergency shelter is not evenly distributed throughout the county, the pace of reductions and conversions will likely vary by geographic area. For example, .. local communities that are newer to providing shelter may need more time to make decisions . ~... that will strengthen their commitment over the long term. See Attachment B for a projection of how emergency shelter capacity will decrease over the ~ Ten-Year Plan implementation period if the benchmarks progress, satisfactorily. FHSRAC 11-28-06 0-11 '1 Page 6 Attachment A: Interim Housing for Single Adults Interim housing will be short-term, 24 hour, service-enriched, and distributed throughout the county for three main categories of homeless individuals who are anticipated to face delays while permanent housing is lined up. The intent of this housing is to provide a safe place and access to needed services while connections to permanent housing are made as quickly as possible. Interim housing will be targeted to three populations that are anticipated to be more difficult to place immediately in permanent supportive housing after implementation of the 10- Year Plan, including: . Population 1: Individuals whose mental/emotional/behavioral status is unclear and who require additional assessment prior to housing placement; it is anticipated that these individuals will be placed direcdy into permanent housing following the relatively short stay that the assessment/stabilization step requires Housing models for this population may include 24/7 staffed congregat~ housing with intensive stabilization and assessment services . Population 2: Individuals who have complex issues, including sex offcndcrs,.. --itttt:l people with criminal justice (including sex offenders), mental health, chemical dependency, HIV / AIDS issues. and/or acute healthcare issues that prevent them from moving direcdy to appropriate permanent supportive housing03c who arc in nced of rcspite 3~f'",,-jCC3 to rCCO'l,.er from acute health carc problems, and for whom . appropriatc permanent supportive housing to scrve thcrn i3 not yet available; it is most likely that these individuals will require a somewhat longer high intensity interim housing stay before permanent housing can be provided Housing models for this population may include 24/7 staffed congregate housing with intensive stabilization services and respite programs . Population 3: Individuals facing a crisis that endangers their safety, e.g., women fleeing domestic violence FHSRAC 11-28-06 0-12 Page 7 l Housing models for this population may include 24/7 staffed congregate housing, confidential safe houses for domestic violence survivors,a~d hotel/motel vouchers as appropmte. .. t The following services will be made available, as needed, for individuals utilizing interim housing, either on-site or through inter-agency or intra-agency reflrral agreements: . , ~ . Assessment . Case managemeht . Benefits screening . Crisis intervention -Chemical dependency SC1"viccs -Mcntal hcalth scrviccs . Medical hcalth carc 3crviccsHealth care services. includinQ medical, mental health. and . chemical dependency services ..~ . 24/7 basic services (showers, beds, meals, laundry, hygiene products) . . L . . . · Specialized services for individual populations, e.g., DV survivors · Placement in appropriate permanent housing r The task force estimates that these three populations comprise about 10 percent of the total current single adult homeless population. People will be placed in~permanent housing as quickly as possible. The task force estimates that 250 interim 4bu~g units will be sufficient to serve these populations. FHSRAC 11-28-06 0-13 . Page 8 ..... ';:1 o ~ ~ B ~ .- .a .... ';:1 ~ bJ:J 0 .~ ~. ';:1 0 o U A 't ~ ~ o ~ t' ~ B >-I <fl ~ ';c ~ e ~ 0 '"d 0 >-I ~ ..B en ~ cU '"Cl if; '" 0 ~ U ~$ ~ g ~ 'p o ..a .<fl p., ~ 0 <fl p., l '.g o <fl en .~ o 'p, .E; ~ ~ ..0 o 0 ~13 en B 13 0 .~ .g bJ:J 0 d B .;:l ..... <fl ~ ';:1 ~ ~ ~ ..... G ~ 'p '" ~ ~ p., o ~ p., ~ B if; <fl ~ ~ ';:1 U '"Cl ~ .~ 1 ,~ <fl ~~ ~ a <fl 0 ..... A. o .... 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There are currently an estimated 1,350 single adults in transitional housing in King County . Estimates of the number of homeless single adults (including those on the streets, in shelter, and in other non-permanent housing) stand at approximately 5,600 (based on the most recent CEH progress report). However, reliable estimates of the number of homeless individuals are difficult to obtain; current estimates may reflect undercounting . Current es~ates anticipate the development of approximately 200 units per year of permanent housing for individuals who are currently homeless and the addition of 200 units through buy-downs, allocation of Section 8 vouchers to the homeless, etc. . Progress during the first year of plan implementation auly 2005 to July 2006) showed an increase' of 462 units of permanent housing for homeless adults DELIVERABLE #1: A SUCCINCT POLICY DESCRIPTION OF THE ROLE OF TRANSITIONAL HOUSING DURING IMPLEMENTATION OF 10-YEAR PLAN (2006 - 2014) Publicly-funded transitional housing will convert tb permanent housing ~ housing without time limits on stay - during implementation of the ten-year plan. Local funders and providers will work with each other, and with the federal government, to implement these conversions in such a way that the federal funds involved (particularly McKinney) are maintained. Transitional housing will playa decreasing role as individuals who are currently using transitional housing, emergency shelters, and living on the street obtain permanent housmg through the addition of units that come on line during the ten years of plan implementation, as well as through homelessness prevention efforts or other assistance to deal with episodic rather than long-term problems. FHSRAC 11-28-06 0-16 Page 11 Clegg & Associates ., I , i I \ During this time, transitional housing will.begin to; discontinue Jts on length of stay a~d adjust levels of support services as appropriate, effectively allowintpeople to transition in place iqro permanent supportive housing. It is understo'od that co~verting transitional housing into permanent housing may mean additional funding for~renbvation and possibly a . ~ . , net loss of units. ~ ~. DELIVERABLE #2: A SUCCINCT POLICY DESCRIPTION.OF THE ROLE OF TRANSITIONAL HOUSING FOLLOWING COMPLETION OF THE 10-YEAR IMPLEM~NTATION CYCLE (2015) By 2015, the system will have a larger supply of permanent SUppo{tive housing, along with . . . the interim housing needed to provide assessment and stabilization for individuals prior to an appropriate housing placement. The goal will be to serve peopte with the appropriate level of assistance - prevention, help with episodic financial or petsonal challenges, or .' . ~ . moving people into appropriate permanent housing as quickly as possible when needed. There will therefore be little need for transitional housing among ~ost homeless populations. I . \ By the time of completion of the 10- Year Plan, most transitional housing should be converted to permanent housing, a shift that will primarily focus 0"n removing time limits on length of stay and adapting service delivery to adjust intensity level to match residents' needs. , The goal is to convert as many transitional units to permanent ho~sing as possible, but some . units may continue as transitional housing due to funder requirem~nts or other constraints. . .~ These changes will make the housing more consumer-centered, as'individuals will decide . . I how long they should stay. In those parts of the county that do not have emergency shelter units to convert to interim housing, a small number of transitional'housing units may change to this function. As the existing stock of emergency shelter and tn~nsitional housing is not ~ evenly distributed thro~ghout the county, interim housing may ne~d to be created rather than converted in some locations. ~ , . . , Some of the populations currently using transitional housing, sucl!f as survivors of domestic violence and people in respite housing, will still need specialized slivices after the conversion of transitional housing to permanent housing. These needs will b~met by providing flexible service packages that can be voluntarily accessed by residents of plrmanent housing as they . feel they need them. Permanent housing should include congrega~e models so that some populations, such as people in recovery, have access to support ana a communal group . ~ I I .1 I I . setting. Clegg & Associates FHSRAC 11-28-06 0.17 Page 12 DELIVERABLE #3: .A SET OF ~ENCHMARKS THAT WILL GUIDE REDUCTIONS IN PUBLICLY-FUNDED TRANSITIONAL HOUSING CAPACITY The rate of conversion of transitional housing capacity to permanent housing will be guided. by progress in two primary benchmarks: · . Increased net supply and access to permanent housing with supportive services (as needed) and affordable permanent housing units (without services) for homeless individuals, with particular attention to the barriers this population faces, e.g. rental history, service needs, etc. . Decreased total number of homeless people on the street Data from Safe Harbors will be used, when available, to track these benchmarks. Decision makers will also use the One Night Count to monitor overall trends in homelessness. DELIVERABLE #4: A ROADMAP THAT WILL EMPLOY THE BENCHMARKS TO GUIDE THE SIZE OF ANNUAL REDUCTIONS IN TRANSITIONAL HOUSING CAPACITY AVAILABLE THROUGHOUT THE SYSTEM The system's transitional housing capacity will decrease through conversion to permanent housing as quickly as possible within the constraints of requirements imposed by existing transitional housing facilities' funding sources. City and. county agencies will take the lead in advocating with state and federal funders to allow transitional housing units to convert to permanentsuppottive housing. However, until these negotiations are successful, conversions will not proceed at the cost of losing existing funding, units, or services. Transitional housing providers will work with contracting entities to adapt their service delivery models to transition in place or implement other approaches that allow the level of services to adapt to resident needs. Public agencies will also work closely with providers in determining the best use of each facility. While most transitional housing units will convert to permanent supportive housing, some may be better suited for interim housing or sale. The benchmarks outlined in Deliverable #3 will also guide conversions by indicating whether the Ten-Year Plan's pace of prevention and housing production are sufficient to allow conversion without increasing the number of unshelte~ed ho~eless people or creating additional demand for day services as shelter units are reduced and transitional units converted. Clegg & Associates FHSRAC 11-28-06 0-18 Page 13 SECTION II: FAMILIES Recommendations: Emergency Shelter Services for Families Our Starting Place: . The Ten Year Plan calls for a transition to a housing [ttst model and an associated 90% reduction in emergency shelter capacity . There are currendy an estimated 2,475 people in homeless families in King County. However, reliable estimates of the number of homeless families are difficult to obtain; current estimates may reflect undercounting . As of 2006, there are an estimated 204 shelter units (796 beds) that serve families . The 10-Year plan estimates that 1,900 permanent units over the next ten years will . be heeded for homeless families . Progress during the first year of plan implementation Guly 2005 to July 2006) showed an increase of 94 units of permanent housing for homeless families, with an additional 217 units under development DELIVERABLE #1: A SUCCINCT POLICY DESCRIPTION OF THE ROLE OF EMERGENCY SHELTER DURING IMPLEMENTATION OF THE 10-YEAR PLAN (2006 - 2014) Publicly-funded emergency shelter, as historically configured, will playa decreasing role as families who are currendy using shelters and other types of temporary housing obtain permanent housing through the addition of units that come on line during the ten years of. plan implementation, as well as through homelessness prevention efforts. The system's . . increased ability to prevent homelessness. (closing the front-door) and house families who do become homeless (opening the back door; will result in a steadily decreasing need for emergency shelter. . Clegg & Associates FHSRAC 11-28-06 0-20 Page 15 The sequencing of these capacity changes is critical in order to avi;:>id the addition of more homeless families in the short-term while prevention and permanent housing capacity are ~ growing. During this time, emergency shelter will provide enriched survival services for homeless families until sufficient permanent housing is available. ~mergency sh'elter for families has already begun to transition to outcome-based and setc~-e,nriched models. In addition, a small number of existing family transitional housing and emergency shelter . units will begin to c<:>nvert to interim housing. Many existing family units may already meet , ....~ or nearly meet the definition of interim housing, which is described more fully in the ... following appendix. Interim housing will be needed throughout ~e county and may need to be created rather than converted in parts of the county where there is little or no existing . shelter or transitional housing stock. . . . It is expected that four groups will be most likely to require interitp housing: parents under age 18; families experiencing domestic violence; families who hav~ not been able to obtain permanent housing within their children's current school district; and families with criminal . ~ records, poor rental histories, or other barriers to securing permanent housing. It is . ~ estimated that these populations represent about 25% of homeless families. . ~ The target populations and characteristics of interim housing are described in Attachment A: Interim Housing. The goal will be to help families move into pe~anent housing as quickly as possible, taking into account the complexity of their needs and ,the permanent housing units available. In order for shelter reductions and interim housing to be effective, there must be an It. increasing number of extremely low-barrier permanent housing options with high-intensity services available and housing must become more open to families with imperfect histories. ~ The intent of emergency shelter reductions is to shift public resources to a housing first model with increased permanent housing supply. While interim h~uSing wiIi provide a small, but necessary component of the future housing system and may be funded with a portion of the money captured through reductions in emergency shelter fun<l~g, it should not obstruct . the overarching goal of diverting resources from emergency sheltei to fund permanent supportive housing: Clegg & Associates FHSRAC 11- 2!-06 0-21 Page 16 DELIVERABLE #2: A SUCCINCT POLICY DESCRIPTION OF THE ROLE OF EMERGENCY SHELTER FOLLOWING COMPLETION OF THE to-YEAR IMPLEMENTATION CYCLE (2015) By 2015, assuming that the Ten-Year Plan'sfront-doorhomelessness prevention strategies are effective and the back-door strategies have resulted in significant increases in the permanent supportive housing stock, it is anticipated that shelter for families will not be needed. Most families will be placed directly into permanent housing (with supportive services as needed) or successfully maintained in. housing throughprevention efforts. The system will have interim housing (as described in Attachment C) available for families who need it. The goal will be to move people into appropriate permanent housing as quickly as possible. Emergency shelter as historically defined, i.e., group housing with minimal services, will be used only on an episodic basis to address crises such as severe weather, earthquakes, and other civil disasters that leave people without shelter for short periods of time. DELIVERABLE #3: A SET OF BENCHMARKS THAT WILL GUIDE REDUCTIONS IN PUBLICLY-FUNDED EMERGENCY SHELTER CAPACITY FOR FAMILIES . Increased net supply and access to permanent housing with supportive services (as needed) and affordable permanent housing units (without services) for homeless families, with particular attention to the barriers this population faces, e.g., rental history; serVice needs, etc. . Decreased total number of homeless families on the street, including those living in unsuitable environments such as in cars Data from Safe Harbors will be used, when available, to track these benchmarks. Decision makers will also use the One Night Count to monitor overall trends in homelessness. . Clegg & Associates FHSRAC 11-28-06 D-n Page 17 DELIVERABLE #4: A ROADMAP THAT WILL EMPLOY THE BENCHMARKS TO GUIDE THE . ... SIZE OF ANNUAL REDUCTIONS IN EMERGENCY SHELTER CAPA(:ITY AVAILABLE THROUGHOUT THE SYSTEM Progress on the benchmarks outlined in Deliverable #3 will be evaluated each year prior to . .' ~ determining the level of emergency shelter reductions. With sufficient progress, the system's emergency shelter capacity will decrease in two ways: . Between 2008 and 2012 (inclusive), 10% (or approximateLy 20 each year) of the 2006 level of shelter units (around 204) will be eliminated . In 2013 and 2014, 25% of the 2006 level of shelter units (<ir approximately 52 per year) will be eliminated. By 2015, with sufficient progress on the benchmarks, all family shelter units will be e1im.itlated The benchmarks will guide these reductions by indicating whethe1 the Ten - Y e~r Plan's pace of prevention and housing production are sufficient to reduce the, demand for emergency shelter. As the existing stock of emergency shelter is not evenly distributed throughout the county, the pace of reductions and conversions will likely vary by geograp~c area. For example, .. local communities that are newer to providing shelter may need 1ltore time to make decisions thatwill strengthen their commitment over the long term. See Attachment D for a projection of how emergency shelter capacity will decrease over the .. l Ten-Year Plan implementation period, provided the benchmarks progress satisfactorily. ~ Clegg & Associates FHSRAC 11.28.06 0-23 Page 18 Attachment C: Interim Housing for Families Interim housing will be short-term, 24 hour, service-enriched, and distributed throughout the county, for four main categories of homeless families who are anticipated to face delays . while permanent housing is lined up. The intent of this housing is to provide a safe place. and access to needed services while connections to permanent housing are made as quickly as possibie. Interim housing will be targeted to four populations that are anticipated to be more dif~cult to place immediately in permanent supportive housing after implementation of the 10- Y ear Plan, including: · Population 1: Parents under age 18, who cannot sign a lease of their own Housing models for this population may include 24/7 staffed congregate housing for peer support · . Population 2: Families who cannot find permanent housing withiil their children's school district; it is expected that these individuals will move into permanent housing. relatively quickly Housing models for this population may include independent units with connections to services, or hotel/motel vouchers as appropriate .' . Population 3: Families experiencing domestic violence I-iousingmodels for this population may include 24/7 staffed congregate housing, clustered apartment units, confidential safe houses for dom.estic violence survivors, and hotel/motel vouchers as appropriate · Population 4: Families with criminal records, poor rental histories, or other barriers to securing permanent housing. The goal will be to place families with barriers directly in permanent housing whenever possible, but it is anticipated that some families with barriers will encounter delays while permanent housing is secured. These families may stay longer in interim housirig while improving their ability to secure permanent housing Clegg & Associates FHSRAC 11 ~28-06 0.24 Page 19 ~ The follo~ing services will be made available, as needed, for indivlduals utilizing interim housing, either on-site or through inter-agency or intra-agency referral agreements: . Assessment . Case management . Benefits screening . Crisis intervention . Health care services, includinq medical. mental health. and chemical dependency " services -Chemical dcpcndcncy 3crvicc3 "'Mental health 3en.icc3 . 24/7 basic services (showers, beds, meals, laundry, hygienft products) . Specialized services for individual populations, e.g., DV su.pivors . Placement in appropriate permanent housing The task force estimates that these four populations comprise abo~t 25 percent of the total current family homeless population (using the Ten-Year Plan's esfi.rnate that permanent housing units are needed for 1,900 homeless families). Families will be placed in permanent housing as quickly as possible. The task force estimates that 250 iQ.terim housing units will be sufficient to serve these populations. (For the purpose of calc~ation the Task Force used an estimated average stay of six months per family, but this is not the target length of stay. ~ The target length of stay is as short as possible - as quickly as fa~es can be placed in appropriate permanent housing.) Clegg & Associates FHSRAC 11-28-06 0-25 Page 20 ....' lI>. ...., 0). "" -<;t ~ ~ p 0 n l;;z> ~ (5 (tv "" -B ~ s;:.!, l? ...... "2 ,..... ~ N en Q) +.J U \0 bJJ '13 ~. c.s +.J CD Ci) ~ P- Q) 0 ::; C'\l bJJ en^ .5 '"0 en Q) .... en Q) c.s ::; t:: u -:t 0 Q) .5 ~ N N 0 ..s::: 0 ID ID U N +.J .... en t:: ~ c.s Q) Q) ..s::: m en U i- ::; M "<t en ~ 0 N N 0 ID ID .... 0 en N ..... Q). +.J +.J 0... en t:: ~ :.a Q) ;>... ~ -'-< E ~ c.s t:: N "<t "<t ..... +.J ~ 0 0 '"0 t:: 0 0 N N 0 ...., .... Q) .::l N ..... u ..8 .... ~ ..e ....... bp en c.s Q) 'p '"0 Q) Q) c.s - ~ "<t -:t en t:: en^ .D ~ "<t 0 N en c.s Q) c.s 0 ..... N ..... +.J .N en ::0- u 'S Q) ..e .... Q) en bJJ '"0 t:: g 0 Q) .... Q) 0 0 "<t "<t 0... 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N ~ 0 .D c.s ~ >.. f-i U fHSRAC 11-28-06 0-26 ~ ...... .- o CO a. CO t/) '''' e: \J 0 ~+:i CD 0 ~ .~ CD"C J: CD (/)0::: ~- oco c: :J CD e: Ole: ~~ E ~ w~ ~~ _. .- E CO LL N N v OJ:) c<l p.., ,t 'l L.O I ""I 0 N ~ 'r'l 0 N I ('I) ~ 0 N ~. .(\1 ~ 0 N "\ ~ d '- 0a . CO Q) 0 >- ~ 0 '1 Q) G> G> ~ II; <Xi> CD 0 ~ ~ f'-,... CD CD C\J <6 CD CD OJ .~ 0 C/l V. ...... C'l '.... U o C/l C/l -< o<l ~ v o O' 0 0 0 0 L() 0 L() 0 L() N N ~ ~ SllUn Jalla4S FHSRAC 11-28.06 D~27 --I Recommendations: Transitional Housing for Families Our Starting Place: . The 10- Year plan calls for a transition to a housing first model . There are currendy approximately 770 transitional housing units serving families .. Estimates of the number of people in homeless families (including those on the streets, in shelter, and in other non-permanent housing) stand at approximately 2,475. However, reliable estimates of the number of homeless families are difficult to obtain; current estimates may reflect undercouriting . The 10-Year plan estimates that 1,900 permanent ullits ~ver the next ten ye~rs will be needed for homeless families . Progress during the first year of plan implementation (July 2005 to July 2006) showed an increase of 94 units of permanent housing for homeless families, with an additional 217 units under development DELIVERABLE #1: A SUCCINCT POLlCY DESCRIPTION OF THE ROLE OF TRANSITIONAL HOUSING DURING IMPLEMENTATION OF 10-YEAR PLAN (2006 - 2014) Publicly-funded transitional housing will convert to permanent housing - housing without time limits on stay - during implementation of the ten-year plan. Local funders and providers will work with each other, and with the federal government, to implement these conversions in such a way that the federal funds involved (particularly McKinney) are maintained. Transitional housing will playa decreasing role as individuals who are cun:endy using transitional housing, emergency shelters, and living on the street obtain permanent holising through the addition of units that come on line during the ten years of plan implementation, as well as through homelessness prevention efforts or other assistance to deal with episodic rather than long-term problems. Clegg & Associates FHSRAC 11-28-06 0-28 Page 23 During this time, transitional housing will begin to discontinue ~ts on length of stay and adjust levels of support services as appropriate, effectively allowing families to transition in } . place into permanent supportive housing. It is understood that c0nverting transitional . , housing into permanent housing may.mean additional funding fo1 r~novation and possibly a net loss of units. I I In addition, a portion of transitional housing units will convert tokreate interim housing . l. units for homeless families. For more information on familyintetim housing, see the .l . previous attachment on Interim Housing for Families. . ~ ~ \. As the existing stock of emergency shelter and transitional housink is not evenly distributed th.roughoutthe county, interim housing may need to be created r~~er than converted in , . some locations. For an explanation of the populations served and models employed in . interim housing, see Appendix A of the Family Emergency Shelt~ Deliverables. . . . I DELIVERABLE #2: A SUCCINCT POLICY DESCRIPTION OF THE 1l0LE OF TRANSITIONAL HOUSING FOLLOWING COMPLETION OF THE 10-YEAR IMPLEMENTATION CYCLE (2015) , By 2015, the system will have a larger supply of permanent suppottive housing, along with ~terim housing for families as needed. The goal will be to setve~milies with the appropriate level of assistance - prevention, help with episodic ~\ndal or personal challenges, or moving people into appropriate permanent housing as quickly as possible when needed. There will therefore be little need for transitional Housing among most . t homeless populations. ! ,I By the time of completion of the lO-Year Plan, most transitional ~ousing should be . converted to permanent hOJ.lsing, a shift that will primarily focus on removing time limits on length of stay and adapting service delivery to adjust intensity leve~ to match residents' needs. ~. . The goal is to convert as many transitional Units to permanent hohsing as possible, but some units may continue as transitional housing due to funder requiretIl~nts or other constraints. These changes will make the housing more consumer-centered, a~families will decide ho~ long they should stay. Clegg & Associates FHSRAC 11-28-06 0-29 Page 24 . . DELIVERABLE #3: A SET OF BENCHMARKS THAT WILL GUIDE REDUCTIONS IN PUBLICLY-FUNDED TRANSITIONAL HOUSING CAPACITY The rate of conversion of transitional housing capacity to permanent housing will be guided by progress in two primary benchmarks: . Increased net supply and access to permanent housing with supportive services (as needed) and affordable permanent housing units (without servj.ces) for homeless families, with particular attention to the barriers this population faces, e.g. rental history, service needs, etc. . Decreased total number of homeless families on the street, indudingthose living in unsuitable environments such as in cars Data from Safe Harbors will be used, when available, to track these benchmarks. Decision makers will also use the One Night Count to monitor overall trends in horilelessness. DELIVERABLE #4: A ROADMAP THAT WILL EMPLOY THE BENCHMARKS TO GUIDE THE SIZE OF ANNUAL REDUCTIONS IN TRANSITIONAL HOUSING CAPACITY AVAILABLE THROUGHOUT THE SYSTEM The system's transitional housing capacity will decrease through conversion to permanent housing as quickly as possible within the constraints of requirements imposed by existing transitional housirig facilities' funding sources. City and county agencies will take the lead in advocating with state and federal funders to allow transitional housing units to convert to permanent supportive housing. However, until these negotiations are successful, conversions will not proceed at the cost of losing existing funding, units, or services. Transitional housing providers will work with contracting entities to adapt their service delivery models to transition in place or implement other approaches that allow the level of services to adapt to resident needs. Public agencies will also work closely with providers in . determining the best use of each facility. While most transitional housing units will convert to permanent supportive housing and some will convert to interim housing, some may be . better used for sale. Clegg & Associates FHSRAC 11-28-06 . D-30 Page 25 . The benchmarks oudined in Deliverable #3 will also guide conver~ions by indicating whether the Ten-Year Plan's pace of prevention and housing production are sufficient to ~ allow conversion without increasing the number of unsheltered hqmeless families or creating additional demand for day services a~ shelter units are reduced and transitional units I ~ I converted. i I I I . I I , Clegg & Associates FHSRAC 11-28-06 0.31 i i I I l Page 26 Attachment 2 Here is the email from Patricia regarding the benchmarks language with the requested language in bold: I have spoken to several of you personally, but on the advice of one of your members I am writing to you to let you kl')oW what I will be proposing at the next lAC meeting on Monday, November 6, 2006. . City staff who served on the Task Force have reviewed with me your recommendations for both Single Adults and Family Transitional Housing. I commend you for your hard work; I know how charged the issue is and how difficult it was to craft a set of recommendations. With one clarification, the City of Se<;lttle is prepared to support both sets of recommendations. The Single Adult Task Force recommendations state: The rate of reduction in emergency shelter capacity will be guided by progress in three primary benchmarks: 1. Increased new supply of permanent supportive housing units for homeless individuals 2. Decreased total number of homeless people in the shelters 3. Decreased total number of homeless people on the street. I will be asking for the clarifying language shown below, to be reflected in the lAC meeting minutes. After discussions with several of you, including the facilitator, I believe my requested clarification is consistent with the spirit of your discussi.ons and not in conflict with your recommendations. (Please note-I am not asking that the recommendations be altered ml . changed, only that a clarification be reflected in the minutes of the lAC.) Clarifying Language: The recommendations of the Single Adult Task Force, as adopted by the lAC, refer to the totality of the circumstances. Progress does not need be made on all three benchmarks before a reduction is considered. The reason I am suggesting this clarification is because I can foresee situations, especially in the early years, when progress might not be shown in a particular benchmark. For example, due to the increase in data gathering techniqu~s, We predict that the one night count will go up even if the number of people on the streets remains static or goes down. (Page #4 of the draft Business Plan presented by AIDS Housing of Washington to the Governing Board last week reads "Additional data gathering techniques will be used in 2007 and subsequent years to identify these homeless individuals, and as a result we expect the point-in-time count increase until a fully robust data gathering area is in place.") In addjtion, we might actually see an increase in homeless people in shelters if cities outside of Seattle were to provide needed shelter to homeless adults. I believe this clarification now will help us avoid future disagreements over the intent and spirit of these sensitive recommendations: . . . Thank you and please give me a call if you would like to talk to me in more detail. Patricia Mcinturff Director City of Seattle - Human Services Dept. Tel (206) 684-0111 Fax (206)233-5119 . email: patricia.mcinturff@seattle.gov Thank you! Judith Clegg Clegg & Associates, Inc. 1904 Third Avenue, Suite 925 Seattle, WA 98101 Ph: (206) 448-0646 F~x: (206) 448-0997 . jclegg@cleggassociates.com www.cleggassociates.com FHSRAC 11-28-06 0.32 file:/ /C:\Documents and Settings\Default\Local Settings\ Temp\GW} 00002~HTM 11120/2006 . Attachment 3 ,~ Federal Way . CITY HALL . 33325 8th Avenue South Mailing Address: PO Box 9718 Federal Way, WA 98063~9718 (253) 835-7000 www.c!tyoffederalway.com . . November 2.~006 Bill Block. Project Director. Committee to End Homelessness in King County 821 Second Ave. .6th Floor Seattle, WA 98104-1598 Dear Bill: The South King County Forum on Homelessness has reviewed the Emergency Housing Task.Force Recommendations prepared for the Committee ta End Homelessness~. . . .. . .... . ., ..... . . ". . This Forum was formed approximately a year ago and Includes participants from. agenciesi faith-based organizations. cities. and individuals thfll ~re working to address homeless issues in South King County. The formation of thi~ group Was an outgrowth of the work to implement the 10-Year Plan to End Homelessness developed by the. CEHKC and has already provided an opportunity to give meaningful inpufinto the effort~'toend homelessness in .our region. ~ . . . The housing and human .service system in South King County provides a wide array of services that currently serve the homeless and prevent additibnal citizens from . . becoming homeless. We are working toward developing' a mbre regional. system and bringing additional resources to help South King County residents in need. The participants in the South King County Forum recognize that we do not have adequate affordable housing or shelter now in South King County.. We. currently have an urgent need for additional shelter now. especially for single ,women ~nd families. We are concerned that there may be projects identified as funding be~omes available that do not fit within the Emergency Housing Task Force recommendations but meet our . homeless community needs. Although We are supportive of a housing first model. we hope that the Interagency Council will allow some flexibility a~ we identify ways to' address the current housing and shelter needs in South King, County. Thank you for all of your efforts to address homelessness and expand the services available in South King County. '~ Sincerely. ~"d~ Kelli .o'Donnell City of Federal way c: .Katherin Johnson. City of Kent Dini Duclos. Multi-Service Center FHSRAC 11.28-06 0.33 I I. . 6) COMMrrrEErof_~O HOMELESSNESS KING COUNTY CEH Initiative & Committee Updates for October/November, ~006 l We welcome Laird Heia as the newest member to the CEH team. Laird is the program assistant to the CEH and wili be a central coordinator for much of the information flow of the CEH and coordinating details of the various meetings such as the Governing Board, Interagency Council, etc. Her contact info is laird.heia@metrokc.qov and 206-296-5236. Attachment 4 ~eJi:l~lial tieVtls. a.ms! Ua(il,ates- There is a free training on assisting clients to enroll in and use Medicaid and Healthy Options. The first session will ~over what insurance covers, and how to help individuals apply. The focus is on coverage for children, pregnant women and families with children. The second session will cover information on coverage for non-citizens, what happens after the application is approved and how to problem solve cases. There is no charge; but you must pre-register. Contact Giselle Zapata~Garcia at CHAP at 206-284-0331 or Cathy Aby at Public Health at 253-874-7642. Session 1: Friday 10/27 from 9:30 - Noon, Federal Way Public Health Ctr, 33431 - 13th PI S Session 2: Friday 11/17 from 9:30 - Noon, Federal Way Public Health Ctr, 33431 - 13th PI S ;rnbs'essli~I'L.~_ - !~~JM<i)ri~la!l~D i.tiati~.~~~~~__ __~~_~__~__~.___~.~~____ ~YlGc~~~jlit.k!9~SingJPr0j~t .,.. SIBIl ~C!rtn~ring wit!'1J?Qd.!<:>!is~!<?.iO(:;r_~se'.a_€ces~J~m<!.r:!<~!!~lfordC!ble h~using) -.J Contacts: Kim vonHenkle (kim.vonhenkle@seattle.qov) .' The Success in Housing workgroup members have held a number of focus groups with landlords, provid~rs, consumers and other key informants to identify what types of incentives/services will help break down barriers to housing among homeless and formerly homeless individuals. Some workgroup members will visit the FreshStart project in Portland in October to hear directly from them what lessons they've learned through the process. The consultant continues to research other national best practices to create access to housing, and will deliver a report & recommendation by the end of the year. . '~~~U~r t0fiHousing iask marce. (ici~r;!tifya transitip-n~ pl;i!O fan transitJpning our, system and resources I fftOliR8i,ieHance.on et;Jilelge.f;tc'l sh.eftens and tc>wa~~s PeFmane.nt t;lousg solutiorls~._____ ~..J Contacts: Bill Block (bill.block@metrokc.gov) The Task Force has developed recommendations regarding the role of transitional housing for single adl!lts, and emergency and' transitional housing for families. These recommendations were created using the , foundation and agreements previously reached regarding the role of emergency shelter for single adults. These recommendations are being discussed within the various population committees and a final report and recommendation will be brought to the Interagency Council at their November meeting. ~.~}~lftl?Y: (~f~l;!i~streamdjoed Qq~~ 0f ~ptr:y by: whi.chj"ndjyiduals wboare .homeless 0f at risk aT I t?~Bg_hQme.le.?.31.....~_[il.a\3~~ aV.9.~h>I~ senvices al'ld hQl{slv..9 tOIf..'!Y:h1CO they care e!!gible.L__.~______~_~_~___.J Contacts: Bill Block (bill.block@metrokc.qov) . A consultant has been selected to research options and costs to streamline access to social services and housing - frequently called a coordinated entry system. (This is different from the access to market rate/ affordable housing as is being addressed through the SHIP project discussed above.) A workgroup comprised of representatives of lAC members, funders, providers for single adults, .families and youth has begun to meet to oversee the work of the consultant. One of the key issues identified will be how we can create a system that allows for real-time information on the availability of services and housing, along with being able to give . individuals some assurance on their ability to access the services I housing for which they would appear eligible, while still allowing for autonomy among providers. The consultant will be conducting key informant interviews to research these questions as well as researching other communities' approaches and meeting with various local groups to gather ideas for approaches that may work. FHSRAC 11-28.06 0-34 t ~ COMMITTEETOf.ND HOMELESSNESS KING COUNTY CEH Initiative & Committee Updates ~or October/November, 2006 f:.~~;!:i~~~@:~:=~.-t~~~~<?_~~~'!'~~~ft<>~;~~_~___-I Contacts: Christine Hurley (christine.hurley@metrokc.gov) I The Re-Entry project consultant is drafting the proposal to submit to CTED for funding under state 2163 funds. The proposed project will work with jails and hospitals to identify "high utili~ers - those who are frequently jailed and/or admitted to psychiatric hospitals and chronically homeless an~ place them in housing with highly supportive services to provide greater stability for these individuals and redluce costs within these expensive systems. Applications are due to CTED early November. ~ ,j: ,j'.. . c' ~L(i~gJ2.@.~tC~g.lI€Ij~~ti.QSJJUJ1~"fllg ~Q~,J1t~~~f32 in~':l~J2c<2..rt qt~}~oy)(ear~la~L-____J AIDS Housing of Washingto~ has been retained as ~ consultant to finalize;~stimates o~,the ~nticipated total. costs for the Ten-Year Plan m order to create a "busmess plan" and "dashBoard report. ThiS draft report Will be presented to the Governing Board at their October meeting so that thelcan guide its development, with an aim to adopt the Business Plan / Dashboard report by January, 2007. I fB~tniG$ (jQ~~~lfi~il'jlfJ itllQ;j~tQr>s by:wI'li.mrn1we will rn:e.<a;SUl'e.@ur.success in jrmQ,I~mel'lting the 10:1YFa , -----' In line with the Business Plan above, AIDS Housing of Washington is researching metrics used by other Ten- Year Planning efforts to identify best practices to assess progress in impler:nenting the Ten-Year Plan. This information will be used to develop a dashboard report that will include 5-6 key measurements of reliable, readily available data sources that can be updated regularly to illustrate thE( status of reducing homelessness in King County and will serve as a decision-making tool for the CEHKC Governing Board and Interagency . Co"uncil.. .'. .! . ..Elemance Stliuetulie aBel, <&,0:mmiite,es '.~y~~~g'S~0a.rr~~ '. _ . "'.__~---" -- - ---~--~==~=_-.: .. __~=__-=~--_.~ ~-===~:=~_=:=:=~~~~__J Contacts: Chairs: Ron Sims and Dan Brettler . I Staff: Bill Block (bill.black@metrokc.gav) and Gretchen Bruce (gretchen.bruce@metrokc.gav) . Recent meetings: . Date: Oct 25,2006,8:30 -10:30 am (meetings are the 4th Wed of thel Quarter from 8:30 -10:30 am) Location: New Holly Community Center Discussion: Business Plan and Dashboard Report - reviewed and provided guidance to draft documents. Input will be incorporated, document will continue to be discussed at lAC and CAC level, and final documents brought back to January Gov Board meeting for approval; ^.Iational Ten Year Plans - results. across the nation; Employment - creating pathways to employment for homeless individuals; CEH Legislative Agenda - reviewed and offer suggestions to CEH legislativ1 agenda for 2007 session Upcoming meetings: Date: January 24,2007,8:30 -10:30 am (meetings are the 4th Wed of'the Quarter from 8:30 -10:30 am) Location: To Be Determined . . . Aqenda Topics: To be determined. Potential items identified at this time: Business Plan and Dashboard Report - Approval of Business Plan & Dashboard in its revised form; IDisproportionality - addressing the disproportionate number of people of color who are homeless; CEH Legislative Agenda - input as needed FHSRAC 11-28-06 0-35 6) COMMJTfl:EID END HOMElESSNESS KING COUNTY CEH Initiative & Committee Updates for October/November, 2-006 fgr~~~i!gy' GG)u>~Q!lJ'i::!~~'-=--_~___~_~.~-:~~___~~ ~,,':='=~T~--'- ~. -~=~l Contacts: Chairs: Patricia Mcinturff and Stephen Norman . ~ Staff: Bill Block (bill.block@metrokc.gov) and Gretchen Bruce (gretchen.bruce@metrokc.gov) Recent meetings: Date: October 3rd Discussion: 2163 Awards - Recent funding awards http:/twww.metrakc.qav/execlnews/2006/1002hausinQ.aspx Disproportionality - review of recommendations for CEH strategies to address disproportionality with forward to the Governing Board for endorsement of selected strategies. . Business Plan and Dashboard Report - initial discussion of the need for, and anticipated elements to be included in the Business Plan and Dashboard report. See discussion under Funding/Metrics above. Discharge / Diversion project - proposal for state 2163 funds to support housing & services for high utilizers. See discussion under Discharge / Re-Entry Planning CEH Legislative Agenda - review CEH legislative agenda for the 2007 session Upcoming meetings: Date: Monday, November 6, 2006, 3 - 5 pm, S1. Mark's Episcopal Cathedral (Bloedel Hall) . Aqenda Topics: Updates on CEH Initiatives - updates as needed from the various workgroups - Success in Housing, Coordinated Entry. Emergency Shelter Task Force - final adoption of recommendations. Business Plan & Dashboard Report - discussion of financial needs/resources to implement the 1 OYP, and appropriate metrics to measure progress in implementation. Employment Pathways - Discussion of ...inte~ratingemployment into housinglhomeless se~ices.. j~.pMlefY ~clMit$O %. @0uMait _c____~ Contacts: Staff: Bill Block (bill.block@metrokc.gov)and Gretchen Bruce (gretchen,bruce@metrokc.gov}i- .. . '. , Recent meetings: Date: September 27,2006 .and October 25th Discussion: . Coordinated Entry - discussion and feedback given to consultant selected to oversee research on the Coordinated Entry project (see discussion under CEH Initiatives.) . Employment - creating pathways to employment for homeless and formerly homeless persons. lAC & GB Items - Review of topiCs of discussion on lAC and Governing Board recent and upcoming agendas, providing feedback and comments to these items. Date: Wednesday November 29th, 2006 from 6 - 8 pm Location: YWCA at 5th & Seneca in downtown Seattle Aqenda Topics: Representation on the Governing Board; Business Plan & Dashboard Report FHSRAC 11-28-06 0-)6 .~ CEH Initiative & Committee Updates ~ . (or October/November, 2006 ~@~~!~.~g~ft~~Jl~mImj!t~~- _~._:_:i;_~L~:==::=:~=~=.. ...~. .'__~_~_~~_'~=~:~:'"-=~~'^_"~~'~~_: -J Contacts: Chair: Lynn Davison Overall communications: Jennie Carlsten [jennlec@commongroundwa.org] Housing: Karen Brawley (karen.brawley@metrokc.gov); Seattle: Tina Sham seldin (tina.shamsheldin@seattle.gov); South King County: Jason Johnson Uajohnson@ci.kent.wa.us) ~ COMMrITEE TO F_~D HOMELESSNESS 'KING COUNTY Recent Meetings: The October 16th SAS meeting included a motivational interviewing mini-tr;.aining done Ken Kraybill of HCH, a national expert on this evidence based practice. This technique is a key ingredient for housing first models. We also had an update from the Shelter to Housing Group and Eileen Denham gave an overview/updates on the McKinney process. Upcoming meetings: Dates: Single Adult Recurring Meeting occurs on the 3rd Monday of the MOrth, 2:30 to 4:30 Location: YWCA Opportunity Place, 2024 Third Avenue, Seattle . November 20th - The November SAS meeting will have a panel that will address the information being collected on individuals residing long-term in shelters, ER, or on the streets both to give feedback to this next round of the homeless count as well as to understand the long-term housing needs of this population.ln~iv.iduals confirmed for the panel at this time are: Judy Summerfield, HSD, Kate Speltz, King County and Ed Dwyer~O'Conhor of Harborview. Plymouth Housing . Group staff will also give an overview of their strategies to make PSH safe and supportive. . ~ €i',. . i.'t~e .__._~ j Co-Chairs: Doreen Cato & Dan McDougall-Treacy. Staff: Maureen K~styack (maureen.kostyack@seattle.gov Recent meetings: . Date: September 25th (committee meets every other month - no August meeting) AqendaTopics: Emergency Housing Task Force recommendations for Families -recommendations to . convert shelter to interim housing, and transitional housing into perma&ent housing with transitional services over time. Committee feedback will be used to inform how ou.r system can transition to one that focuses6n permanent housing/housing first, while still accommodating the emergency needs of families with children_ Disproportionality - importance of identifying specific/concrete action steps for addressing disproportionality within each of the CEHinitiatives - access to housing, coordinated entry, discharge- . planning, etc. Opportunities for Collaboration - review of recent survey completed by families' committee members on current collaborative efforts within prevention services, a~d ideas for enhancing collaborative . efforts to better serve families and prevent homelessness. Upcoming meetings: Date: November 20, 10:00 am Location: to be determined Aqenda: Special meeting to provide input into lAC's Coordinated Entry work Date: December 4, 10 to Noon. .(Meeting moved to avoid conflict with ~hanksgiving holidays) Location: C~tholic C~mmuni~y Se,",:,ices - 23rd ~nd Yesle.r, Seattle, Wi. .. . Aqenda TOPICS: Continued diSCUSSIon of potential committee work onalsproportlonahty. Input Into planning for One Night Count. Updates on workgroup and lAC activitiE~s. . Families Committee Work Groups: Prevention Systems work group - Increasing collaboration among serVice providers in order to keep families in housing and reduce the burden on families seeking service$~ Further discussion of recent survey sent to providers to assess opportunities to increase collaborati~n. Develop recommendations. . Next meeting: Wednesday, Nov 15th 11 :30 - 1. ~. Facilitators: Donna Dziak, donnad@fremontpublic.org, and Debbi Knowles, debbi.knowles@metrokc.gov FHSRAC 11-28-06 . '0-37 I 6)COMMrITEETOEND CEH Initiative & Committee Updates HOMELESSNE5S KING COUNTY for October/November, 2006 Supportive Housing work group - Developing supportive housing for families with serious and multiple barriers to housing who have experienced repeated or lengthy episodes of homelessness. Members have conducted research on best practices, especially case management models. Staff is exploring potential fund sources. . . ~ Next meeting: To be scheduled. Facilitators: Linda Olsen, linda.olsen@seattle.gov, and Maureen Kostyack, maureen.kostyack@seattle.gov . ~Piiall~i~aung A.dulIS':($Offi7iUtl;i .__~_.__.~.~~___~ Contacts: Co-Chair: Andrea Owner, Jim Theofelis Staff: Eric Anderson (Eric.Anderson@seattle.qov) and Conner Sharpe [Conner.Sharpe@seattle.gov] . -"":'"""1 Recent Meetings: . October meeting discussion focused on: One Night Count, 2163, Occupancy, Messaging . . Upcoming meetings: Date: November 16, Time: 2:00-4:00 Place: 2100 Building Agenda Topics: Inclusion of South County, Occupancy, Messaging YY A Workgroups: One Night Count--Provided thinking and feedback to One Night County organizers .regarding youth and young adult programs. Identified that current street count structure massively underestimates youth numbers, . . strategized ways to include youth who are couch surfing. Occupancy Standards :.Reformed Occupancy Committee after leadership moved on;' Youth shelter and: transitional housing occupancy levels are currently consistent with other populations with exponentially increasing turnaway rate at the shelters. Research is being done on national rates for youth programs and we are discovering that continuums may not be tracking youth seperately, like Seattle does.. The youth coml"DiUee will not be presenfingat the November lAC meeting on occupancy rates.' l~1!$.G~S C.mittee ____,_~~ 'Contacts: Co-Chairs: Doreen Marchione & Tom Tierney Staff: Bill Block (bill.block@metrokc.gov); Gretchen Bruce (gretchen.bruce@metrokc.gov); --r.",,,,,,,,,__ _..~..:.:..".~ Recent Meetings: . September and October meetings focused on the CEH Business Plan and Dashboard Report, with agreement that it needs to also provide information on the costs of not addressing homelessness such as . . the costs to the courts, emergency rooms, etc. Upcoming meetings: Date: October 20th - 9 am to 11 am - S1. Mark's - November 1th - 9 am to 11 am - KCHA . Draft AQenda Topics: Continued discussion of the Business Plan, costs of implementing the Ten-Year Plan, Resource options, etc. Costs and progress of housing production. FHSRAC 11-28-06 0-38 l " . ~ CO"MmEE"lOf_~D HOMELESSNESS KING COUNTY CEH Initiative & Committee Updates .~ . ITor October/November, 2006 . ,. .1 L<?PQi1l1lJ!!~~1~Q:l'li;1?1fbJ(o~~.iati~n$,..ffm>Ii(L~VYsC~[l~~~_~tb~~iilitv~~~y:.. :-,__~__"___.___"~~:'____ mm :-~...-- Contacts: Chair: David Okimoto. The communications committee is spliUnto three workgroups: GOmmUnications/public.Rela. lions: Chair - Sherry Hamilton (Sherry.ha~ton@metrokc.90V) Recent Meetings: .. r. September and early October meetings focused on the development and completion of the new CEHKC .~ brochure and materials to support the October 12 CEHKC Legislative ~reakfast. ~ Upcoming meetings: ~ Date: Thursday, Oct. 26, 2006 11 :30-1 :00 I Thursday, Nov. 9, 2006 .11:30-'1:00 (tentative) ~ .. ~ Location: All meetings at the Exchange Building, 821 2nd Avenue, 6th Rloor, Conference Room 6A Aqenda Topics: Media and other public relations efforts connected to National Hunger and Homelessness Awareness Week Nov~mber 13-19, 2006; development of speaker's b~reau and business roundtables . . Communications/Public Awareness: Chair - Chris Hynes (chynes@uwkc.org) Recent Meetings:. ~ Release of the public survey commissioned by United Way to assess tf:;e public's perceptions of homelessness. (also available on CEH website: http://www.cehkc.orq/~roqress-reports.shtml) Upcominq Meetinqs: . .~ . ~ i . " Legislative Advocacy:' Chair - Sandy Brown. Staff: AI D'Alessandro (aL~alessandro@metrokc.Qov) Recent Meetings: ". "L' . September & October meetings were focused on the 2007 Legislative~genda - Prioritization and discussion of issue papers and strategies to bring our message to stafe legislators during the 2007 session. The five priorities are: ~ . · Increase the size of the Housing Trust Fund to $363 million to sUPP0rt an aggressive statewide public- private i~vestment in low-income housing ~evelopment ..~ .' . . · Appropnate funds for temporary rental assistance and supportive services through the Transitional Housing, Operating and Rent Program (THOR), and expand it to serve single adults and youth as well as families with children who are homeless or at risk of homelessne~s · Address discharge from state systems: Prevent foster youth from b~coming homeless and stop the cycle of homelessness and recidivism for state prison inmates " · Increase funding for mental health and substance abuse treatment ~rvices · Continue support for local plans: Increase funding, assist in tracking performance ~. Upcoming meetings: . ~ Dates: Wednesday, November 1 - Noon to 1 :30 pm. Contact AI D'Alessandro, al.dalessandro@metrokc.Qo Meetings scheduled for 15t Wed of the Month, at 2106 2nd Ave lDESC/DSHS shared building) Aqenda Topics: Continued discussion of legislative agenda and edu~ting legislators on CEH priorities ~. ~ I ! . I FHSRAC 11-28-06 0.39 I .. CITY OF FEDERAL WAY I . CITY COUNCIL FINANCE, HUMAN SERVICES AND REGIONAL AFFAIRS COMMITTEE Date: From: Via: Subject: November 17, 2006 ~ Angelina Allen-Mpyisi, Huma Services Manager Neal Beets, City Manager Human ServiceslTranspo . n Steering Committee, to develop a Coordinated Human Services and Public Transit Transportation llan ("King County Coordinated Plan") for Fiscal Year 2007.. I. .~.. Background The King County Human ServiceslTransportation Steering Committee ("Steering Committee") was . established to meet the requirements of a federal transportation law en~cted in August, 2005. The Safe Accoun~able Flexible~fficient Transportation Equity Ac~ ~ A Legacy fOliiUsers (SAFETEA-L~) requires. . that projects funded with three federal programs be denved from a locally developed, coordinated public transit..;human services transportation plan. The development of such ~Ians was published by the . Federal Transit Administration (FT A) in .the Federal Register on March ~ 5, 2006 and subsequently additional guidance was published on September 6, 2006, which clarifies the Federal Transit Administration's expectations for the coordinated plan as follows:~. '. The King County Coordinated Plan will focus on the transportation needs of the County's most vulnerable populations: children and youth, the elderly, personswith dis.abilities and those of low-income status. These population groups are more likely to need special assistance or to be dependent on the provision of public transportation due to their inability to have access tolan automobile. The main goals of the plan are to: · Meet the federal and state requirements for funding. · Identify local service gaps and barriers. · Ipentify strategies to address the service gaps. · Build upon existing human service and public transportation collaboration. · Identify potential future coordination initiatives. ~ In addition to developing a plan for King County, three other separate countywide plans are being developed in Kitsap, Pierce and Snohomish, to satisfy the federal requi~ments with the goal of consolidating them into a single regional coordinated transportation plan forultimate adoption by the Puget Sound Regional Council (PSRC). The PRSC is the responsible ~ody for coordinating the I FHSRAC 11-28-06 E-1 planning over the four-county service area. Attached is a draft copy of the plan's Executive Summary. The full plan is available for public comment through November 29,2006. Funding SourceslDescription of Types of Projects That Can Be Funded Three sources of federal funds, through SAFETEA-LU, are subject to this plan. Projects funded with the grant funds are required to be selected through a competitive process, and derived from this coordinated planning effort. The three funding programs are: the Job Access and Reverse Commute (JARC), the New Freedom Program and the Elderly and Disabled Program ("Section 5310"). The PSRC will be responsible for conducting a competitive selection process to award the JARC and New Freedom grants.' The State of Washington's role is to administer the Section 5310 grants. Job Access and Reverse Commute (JARC) The purpose of the JARC program is to fund local programs that offer job access services for low-income indivic;luals. JARC funds are distributed to states on a formula basis, depending on that state's rate of low-income population~ This approach differs from previous funding cycles; when grants were awarded purely on an "earmark" basis. JARC funds will pay for up to 50% ofi, operating funds to support the project budget, and 80% for a capital project. The remaining funds are required to be provided through local match sources. . Examples of eligible JARC projects include: . Late-night and weekend service. . Guaranteed Ride Home Programs. . Vanpools or shuttle services to improve access to employment or training sites. . . Car-share or other projects to improve access to autos: . Access to child care and training. New Freedom Program The New Freedom Program provides funding to serve persons with disabilities. Overall, the purpose of the program is to go "beyond" the minimal requirements of the ADA. Funds are distributed to states based on that state's population of persons with disabilities. The same match requirements for JARC apply for the New Freedom Program. Examples of eligible New Freedom Program projects include: . Expansion of para-transit service hours or service area beyond minimal requirements. . Purchase of accessible taxi or other vehicles. . Promotion of ac.cessible ride sharing or vanpool programs. . Administration of volunteer programs. . Building curb-cuts, providing accessible bus stops. . Travel Training programs. Elderly and Disabled Program (Section 5310) Funds for the Section 5310 Program are allocated by a formula to states. The purpose of the program is to increase mobility for the elderly and persons with disabilities. Typically, capital projects are only considered through this program. However, funds can be used to promote FHSRAC 11-28-06 [-2 2 .~ I I . coordination, develop coordinated plans and hire staff to overse1e the work. A 20% local match is ~ required through the program. :. .. The PSRC estimates for 2007-2009 the following amount of regional fJnding will be available through JARC and New Freedom: .... J .. 2007 2008 ~ 2009 ~ l1.158.010 t: 801,697 ~ ~ $1,959,707 ,I .. ~ . t . . . j . . As was stated earlier funds for the Section 531 0 program are allocated\ by a formula to states for capital costs of providing services to elderly persons and persons with disabilities. I Request for Project Ideas . . . ~ , In August 2006, the PSRC and the interagency committee assigned totdevelop the federally-required King County Coordinated Plan sought ideas for special needs tr~nspoiation p.rojects. elig.ible for the three federal grant programs. In response to the first call for projects, ~enty-flve project Ideas were submitted. The new Steering Committee appointed to complete the w~rk of t~e2007 Coordinated Plan issued a second call for project ideas to a number of nonprofit human service agencies serving South, East and North King County to give those who may have missed the fir~t call an opportunity to submit a . . project. From this process the Steering Committee received two more'lProjectideas for a total of 27. The twenty-seven project ideas were evaluated by a Technical Committee composed of staff from King County, PSRC and Sound Transit. Nonprofit organizations'that applied had to meet the goals and objectives developed in the plan. The attached project evaluation ideitifies, which projects were recommended to receive an endorsement. The Technical Committee also took the opportunity to look at , potential opportunities to identify future coordination efforts and this is also noted in the project . . , evaluation form. A copy of the summary description of all the projects ~eceived is also included. . At the Steering Committee's November meeting, the group recommen~ed endorsing the twenty-seven .. ...~ . project ideas enabling them to be eligible to apply for funding through the three federal programs. . These endorsed projects will appear in the appendix to the plan. . ~ , ~ , , In August, an Interim Steering Committee was established to begin work on the plan. It became apparent that a broader representation of stakeholders needed to be s~ught to ensure that the diverse human service and transportation interests were being addressed. The new Steering Committee has 24 seats, each with a designated alternate. The composition of the com~ittee was proposed by an interjurisdictional staff team and approved by Ron Sims (King County Executive), Bob Drewel (Puget Sound Regional Council Executive Director), Joni Earl (Sound Transit Executive Director) and Jon Fine . . ~ . . FHSRAC 11.28.06' '3 E-3 , ~ . JARC 1,013,699 1,098,174 New Freedom 702,026 758,362 TOTAL $1,715,725 $1,856,536 Steering Committee (United Way President and CEO). The Steering Committee's purpose is to provide project oversight and policy direction. The Committee is structured in order to include a broad array of interests including special needs transportation service providers, clients and funders from both the governmental, .nonprofit and for-profit sectors and to ensure geographic diversity in representation on the Committee. The composition of the committee is attached. By early December the Steering Committee will recommend adoption of the plan to the same four individuals (noted above) who endorsed the steering committee composition. After this planning effort is concluded, the Steerihg Committee will consider how best to advance the progress made over the past few months. A first step will be to identify a sponsor to maintain "ownership" of the plan once this initial plan is adopted. The consultant team will work with the Steering Committee and the Puget Sound Regior,1al. Council to develop a continuation work plan fpr 2007 and 'beyond because work on the 2008 King County Coordinated Regional Plan will begin next year. After reviewing the report if you have questions prior to the meeting, I can be reached at (253) 835-2650 or by email anqelina.allenmovisi@citvoffederalwav.com. FHSRAC 11.28-06 E.4 4 -.- ~ ~~ , \. \. .. " \. \ \ , .. \ \ , \ .. .\ . ~~~C~~~~dS coord\nat\on 1rarSportat\On p\an E~EC\JT,"E S\JtAt;lA~~ '\ . .. ~. \ \ " \ \ \ " , .. \ , . , . \ \ , . \ , \ , , \ \ \ NelSOn\Nygaard \ ,on,o",no ."n""" \ \ I!{O.... lleed co.s.ltl."Lt \ .\ fl\S~c. '\'\ _'2.S-()El (-s \. \ , \ .- l___ ---------- _~_~.~.~_'?_~ n tJ....S ~!_c:~.!"__N_~!.~ s C 0 ~r d !.!' a_~!~_!.!:.~~_~~_~r t a t..~_~_~_!_"~!'_~_E..!2~_!_._ PUGET SOUND REGIONAL COUNCIL Executive Summary . The VISion for King County's coordinated transportation system is that transportation services in King County will work toward providing mobility for the entire community, and will serve transportation disadvantaged persons through' a coordinated system. 'designed to .gain economies of scale, . eliminate duplication, . and expand service availability and quality. Page E5-1 . Nelson\Nygaard Consulting Associates . FHSRAC 11-28-06 E-6 King County Special Needs Coo.rdinated Tran,sportation Plan. DRAFT . PUG E T S ~-U-;;-;~-G-;-~-~-';~-'~-~'-~-~c~-;--'-----;------------~----------------.-----.-------- . This King County 2007 Special Needs coordinatedl Transportation Plan has beem developed through the sponsorship of the Puget Sou~d Regional Council (PSRC) on. behalf of the King County community. The plan foctlses on transportation needs of the County's most vulnerable populations: youth, the e1derly, persons with disabilities; and those of low-income status. These population g~oups are more likely to need special assistance, or to be dependent on the provision~of public transportation due to their inability to have access to an automobile. ! Four separate countywide plans (Kitsap, King, Pier!e and Snohomish) are being prepared to satisfy the federal requirements described below, with the goal of consolidating them into a single regional coordinated fansportation plan for ultimate adoption by the PSRC. The primary impetus for preparing this plan is to meet a new .. , federal planning requirem~nt that associates funding~or three federal transportat~on programs to the completion. of a local plan. Fu~thermore, local transportatlOITl \. providers, human service.. agencies, and other representatives from agencies or organizations servif.lgthese groups wished to convene:and collaborate on identifying strategies arid solutions best suited for King County. As a starting point, these stakeholders adopted the vision statement referenced above. . ~ To guide the development specific to planning activitie~5 in King County, the following goals and strategic objectives have been agreed t~ by the Steering Committee overseeing development of the King County 2007 CoohJinated Plan. These goals and objectives are consistent with the goals and objectives ~dopted by both Sound Transit and the PSRC after an extensive public outreach effort a~ssociated with developing their respective coordinated plans. ~ I I I I i I I ..' .~ . Page E5-2 . Ne1son\Nygaard Consulting Associates FHSRAC 11-28-06 . ~ . E.7 . I . . , ~ King County Special Needs Coordinated Transportation Plan . DRAFT -._----,-,-_.__..._._--~_._,----------_._._------~,---_._._-_.._-_._--_...__.__.._------_.._----~--~------~- PUGET SOUND REGIONAL COUNCIL Figure ES-1 Goals and Strategic Objectives for the King County 2007 Coordinated Plan as amended by Steering Committee "Mobility, Quality and Efficiency through Coordination" . Transportation Providers, purchasers, riders and the community at-large in King County will . work together for mutual benefit to gain economies of scale, eliminate duplication, expand service, and improve the quality of service to address the transportation needs of transportation disadvanta ed eo Ie 'e.UtRe0 I~ fiirs!! lGoaf 1: Impr0\f.e-avanability,- j~~fetyJ ease of, use and . - , '. rct~pil!ty, of: sped!:!! heeds ~Rort~t!(i)Q se.rvices within ... budg~ e€lOstralnts. /. o Better Connections: Increase and improve connections to and within the local and regional transportation systems for everyone. . o Seamless Fares: Work towards a fare structure that makes it easy for a rider to pay for local and regional travel among the different transportation modes, including specialized transportation. o Infrastructure Changes: Develop planning, operational, .and reporting tools that encOurage dialogue, identify where common standards apply, and clarify opportunities for coordination. o Integrated Planning: Incorporate special needs transportation plans into state, regional and local planning efforts that have an impact on the ability of people to engage in the community. .. Move MQre Rea .l~! Goal 3: Increase use of lower cost trip optiQQ~ - such as buses, trains aog ridelvehicle share p~Qgr@m~ - by seniors, children aoo teen.ag~f'ql p,~qpl~ with disabilit1es, and~()pt~ IiYin' 00 limited incomes b.... o Targeted Outreach: Provide targeted marketing and travel training towards people with . disabilities, low income people, non-English speaking people, seniors, and children. o Clarified Service Options~ Improve rider arid provider understanding of transportation service levels based on different parts of King County and the region. Service agencies should seek input from their riders and other constituents on service needs. D More P~ople Helping: Help case managers and service providers to refer clients to the most cost . effective and appropriate mobility option. D Better Amenities and Planning Tools: Improve functionality and use of existing local and regional transfer stops, trip planning websites, and ride and vehicle share ro rams. · This row, and the row below it, states the 3 GOALS of the Coordinated Plan. The balance of the table sets forth the 9 Strategic Objectives of the Coordinated Plan~there are 3 Strategic Objectives related to each GOAL, as set forth below and in the same column as each GOAL. o Making Providers Available: Encourage development of transportation provider networks to all groups. Page ES-3 . Nelson\Nygaard Consulting Associates FHSRAC 11-28-06 f.8 King County.Special Needs Coordinated Tran~portation Plan.. DRAFT_ _ -~-~-~~~7~-~-~-~---;-~-~-~-;-;;~~'u N C--I-~----"-------------r----------------- .----------- - ~ Stakeholder Participation and Public Outreach l Stakeholder outreach and partiCIpation is a key elemJnt to the development of this plan, and federal guidance issued by the FederallTransportation Age.ncy (FT A) specifically requires this participation, and recommenCls that it come from' a broad base. of groups and organizations involved in the ~ordinated planning process, including (but not limited to): area transportation plannting agencies, transit riders and potential riders, public transportation providers, ,private."transportation providers, non- profit transportation providers, human service agencies funding and/or supporting access for human services, and other government age~ci~s that administer programs for targeted population, advocacy organizations, co~mmunity-based organizations, elected officials, and tribal representatives. 1 Stakeh~lder participation and public outreach for this planning effort occurred in anumbe~'of ways, as described below. Detailed documentation of these efforts is included in the report, and is referen<;:ed as AppendixB. . ~ '" . '.. A Steering Committee was convened for the purpose'of providing project oversight . ,and policy direction. The Committee was structured inlorder to include abroad array . , . of interests including special needs transportation s~rvice providers, clients, and funders, from both the governmental, non-profit, and for-profit sectors and to ensure geographiC diversity in representation on ~he Committe~. The composition is reflected in Figure 2-1. The Steering Committee met regularly throughout theii development of the plan, and took action on the following key points: . . ! . Adoption of Vision Statement and Project Goals land Objectives . . \ . Review and Concurrence of Plan Outline and Preliminary Needs Assessment . Adoption of Project List and Endorsement Status ~ '. Adoption of Implementation Strategies A Technical Team was also formed, consisting of staff from King County Metro, and PSRC. The Technical Team was designed to provide in-kind support to the project overall, and to work closely with the Consultant Team. I 1 Federal Register: March 15, 2006 (Volume 71, Number 50, pages 13459-60) . Page ES-4 . Nelson\Nygaard Consulting Associates FHSRAC 11.28.06 ~ . E-9 King County Special Needs Coordinated Transportation Plan. DRAFT --.--------.-.-----..-----.--~-.-------..----,---------.--'-.--..------~-._-----------.-----.--------------. PUGET SOUNO REGIONAL COUNCIL Figure ES-2 Composition of Formal Steering Committee . Affiliation . King County Department of Community and Human Services King County Metro Transit Seattle City Representative . Eastside/North-end City Representative . South County City Representative i , Sound Transit r I , Medicaid Broker (Hopelink) I I Business I Employer Representative r System User Representative (Chair of Accessible Services Advisory Council) I I I System User Representative (Chair of Developmental Disabilities Council) i I Taxis rtor~profit transportation representative . I I :N6ri-profit. transportation agency I - . . . Non-profit human services agency (elderly I disabled) I I Non-profit human services agency (low income) , I Youth I Children Advocatel Service representative ! , Rural services representative Affordable housing representative United Way . Hospital representative . DSHS Region 4 Representative Job Access Reverse Commute planning committee representative School District Transportation Programs (appointed by Puget Sound Educational Service District) Faith based organizations representative (appointed via Church Council) PSRC (non-voting) Page E5-S . Nelson\Nygaard Consulting Associates FHSRAC 11-28-06 . E-10 King County Special Needs Coordinated Tranlportation Plan. DRAFT _'~_""_"___"'_"_.___'_""''''H.'__'''R__''~._....._....-.-.-----------------.------------.-.---..--..;a:------.-..-.--.-..---.-.~...-.--.------_..-.-.--:_.._-._.._- PUGET SOUND REGIONAL COUNCIL Public Outreach It is important to note that this planning effort builds upon a number of recently completed planning initiatives. As described further inl the report, each of those plans or studies was prepared with input from a variety of cOhstituency groups of concern to this plan. k . In addition,. a printed flyer highl~ghting key .fin~ings e,\erging from thi~ ~Ian. ~as sent. to approximately 700 agenCies, organizations atilt! local municipalities and jurisdidions with an invitation to comment on the draft plan. Summary of Comments Rec-rived Project Methodology The following steps we;e taken t~ cori,plete thisplan~ 1ndto support the key findings emerging from the plan. Each step is described indetailllin the report document. Demographic Profile and maps .1 A demographic profile of King County was prepared ~sing census or other relevant data as referenced in the document. This step establishes the framework for better understanding the local" characteristics of the study area, with a focus on the three population groups subject to this plan: persons with disabilities, older adults, and . those of low-income status.. A series of maps. utilizing Geographic Information Systems (GIS) technology illustrates many of the demographiC characteristics of interest to this plan. . ... Document Existing Transportation Services This step involves documenting the range of public tral1lsportation services that already exist within King County. These services include pu$lic fixed route and dial-a-ride (paratransit) services, vanpool services, and transportation services provided or sponsored by other social service agencies. to. Unmet Needs Analysis/Service Overlap An important step in completing this plan includes the identification. of service needs or g~ps. The needs assessment. provides the basis for r~co?nizing where-and how~ service for the three population groups needs to De Improved. In some cases, ~ maintaining and protecting existing services is identifieci.l as a service need. The needs assessment for this plan was derived th(ough a review of previously conduded studies or reports that addressed transportation needs for constituents of . ~ concern for this plan: youth, older adults, persons wlith disabilities, and persons of limited incorTle. " . I . . Page ES-6 ..Nelson\Nygaard Consulting Associates FHSRAC 11-28-06 l E-11 King County Special Needs Coordinated Transportation Plan. DRAFT __,..~__________.___._._____...w__.______.______..____...__.... ----.-----.--.'.------..-.---.--...----------r-.-...,-.---.---...._.__......,._..:;--..._.._..........__ PUGET SOUND REGIONAL COUNCIL Identification/Endorsement of Potential Projects Coupled with the need to identify service gaps is the need to identify corresponding potential projects intended to address service deficiencies. During the preparation of this plan, steps were taken, as described on pages xxx of this report, to solicit a wide range of prqjects that could be funded through the competitive funding. process. . Demographic Profile The following chart provides a "snapshot" ofthe populations of concern for this study. Figure ES-3 Basic Population Characteristics (2005) . % p'~r~gf\S a ed 65~ 11.3% 10.5% >^"9!~e~t~ens . w/'disabilit 18% 16% 30% Currently, abou't 10% of the population in King County is 65 years of age or older, but . this is expected .toincrease to 150/0 by 2025. Population growth for people over 65 years of age is expected to outpace overall po'pulation growth. The number of people over 65 years of age is expected to increase by 36% between 2005 arid 2015, whereas the overall'population is expected to increase by 12%. Figure ES-4 Population Change 1990-2025: King County .' 2000--~' '20()5~"" ';. "2045f 1,737,034 1,851,128 2,080,093 181,772 186,090 252,535 % of Total 11% 10% 10% 12% . Projected, by the Puget Sound Regional Council 2G25~ 2,318,368 . 355,497 15% Summary of Existing Services A variety of publ ic transportation services, whether fixed route, paratransit, or other social service transportation services, are available to residents and visitors of King County, as described further in the report. Unmet Transportation Needs Several key themes and common areas of concern emerged in the review of previous planning documents, whether transportation services are needed for older adults, persons with disabilities, youth, low-income persons, or some combination of these population groups. Generally, service gaps were identitiedas: Page. ES;7 .~elson\Nygaard Consulting Associates FHSRAC 11-28-06 . E-12 , I . King County Special Needs Coordinated Tran~portation Plan. DRAFT -;;~-ZT--~--;;-~-~-;-~.-~--~-;-~-~-;~'-Z-;;--~-~-~;-~.---._.----.-------~-------------.--------------- . Persons are not able to get where they need to go, especially in areas outside the urban core. This is true whether fixed route, paratransit, or other specialized transportation is provided. ~. Extended hours of service for all modes is needed There is a need for personal services or facilities ~ Better access to the service is needed-both in terms of physical access to bus stops and in terms of access to information on hqw to use the system . . . Secondly, strategies or solutions mentioned for all population groups also recognize the need for creative and multi-modal approaches. Although a service gap may be specific to a particular fixed route system (i.e. service h~urs need to be expanded), the solution to address this gap may not be a fixed route~solution. Rather, it may more appropriately be met through by expanding vanpool programs, establishing specialized routes, improving. access to autom~biles, providing pedestrian enhancements, etc. ~ Finally, .all the reports recognize there are' competing needs With limited resources. This recognition prompts the need to promote efficien<;:y; avoid duplication, maintain anq protect existing services, and look at loog-:range so.'utions to sustain both existing and new "pilot" projeds thatmay be grant funded. .~ Service Duplication For the most part, the above mentioned. documents did not address service duplication; namely where providers may overiap their\ervices. As described below, the most useful document for identifying potential s~rvice duplication is the King County Coordinated Special Needs Transportation Report completed in 2005. This effort included a survey of some organizations and ~ograms with a transportation component, and information was gathered about the populations served, service areas, and trip purposes. ~ . From this report, it is possible to glean that some agenLes overlap in the clientele or type of service that is served; for example, multiple ~genciesmay serve seniors or persons with disabilities, or provide trips for medical purposes. This in and of itself does not necessarily indicate, however, that services are duplicated. In fad, some smaller programs may fill .a certain niche by providing specialized services that are not otherwise available, for example by providing a level of service above and beyond that minimally required by the Americans with Disabiliities Act (ADA), or by providing services during hours when ADA paratransitis not available, or where it is not available. ..... Page ES-8 . Nelson\Nygaard Consulting Associates FHSRAC 11..28..06 ~ E..13 Ki.ng County Special Needs Coordinated Transportation Plan · DRAFT --~-~_._---_._......__._-----_._---_...__.-.,-,..~-_._...__._._,-,---_..._.__.__..__.__._-~_.__._--,---------.__.__.._._-----_.~._-------- PUGET SOUND REGIONAL COUNCIl, Identification of Po.tential Projects In order to identify potential projects eligible to receive federal funding and respond to the identified unmet transportation needs, two Calls for Projects were issued to a potential sponsors to solicit ideas for new projects. Thirty-one project ideas were submitted. As a next step, each project submitted was compared to the goals the original goals and objectives adopted for this plan (see page xx. Those that address or promote one or more of the goals are considered endorsed, and eligible for further funding consideration. The list of projects submitted and their endorsement status is included as Appendix D. Next Steps (subject to revision based on November and . DecemberSteering Committee meetings) . While the current focus of the Steering Committee and staff has been to complete the current (FY 2007) Plan in order to receive applicable federal funds, the opportunity also exists to look ahead in order to build upon these initial. discussions, and to . develop a more robust approach to enhancing service .coordination. Extending the planning effort already established in King County could provide the opportunity to more thoroughly examine and evaluate a number of strategies that could prove most feasible to implement locally. Examples of such implementation strategies are described below. Members of the Steering Committee were asked to rank these strategies in order to determine which strategy or strategies (or others they may identify) are considered most fruitful to pursue upon completion of this interim plan. They are listed in rank order, as indicated by the Steering Committee. (1) Revisions to existing policies, regulations, legislation The purpose would be to identify and seek to mitigate regulatory barriers which are preventing coordination from occurring at the state, federal, and local levels. Such remedies could include administrative or policy revisions, or introduction of. legislation. . (2) Planning/Stakeholder Involvement . One primary advantage to coordinating human service transportation services is that it can result in joint ownership and funding of services. Often, however, reporting and budget requirements for transportation and social service agencies are not developed in concert. Numerous possibilities exist to strengthen the planning functions for both transportation and social service agencies to result in a more inclusive and holistic. approach. - . ~ Page E5-9 . Nelson\Nygaard Consulting Associates FHSRAC 11- i8-06 E-14 I~.!.!,g County Special Needs Coordinated Trans.portation Plan. DRAFT .~ u ~-~-;~-o~~-;~~~7~-~~-~~-~----_.-----'-----.--'.------i---.--------------.-.---------.----------- (3) Operational Improvements Pursuing operational improvements could provide an olilPortunity to examine whether . ~ there are duplicative services that could be combineq or consolidated, or whether there are some functional activities (such as vehicle purchasing, maintenance, trip scheduling) that could be centralized .or managed more efficiently. (4) Enhanced Use of Technology A number of technological advances could serve to enhance coordination if . ' systematically and consistently implemented. Examples. include use of consistent (or compatible) scheduling software programs, use of "smart card" technology that would allow for and report on multiple funding sources, ete. Continuation Work Plan To conclude this planning effort, local King County s~keholders will next consider how bestto advance the progress made over.the past f~w months_ A first step will be to identify a sponsor to m(1.intain "ownership!' of the plan once this initial plan is adopted by PSRC. The consultant team will be working with the Steering Committee and PSRC to develop a continuation work plan for 2007 and beyond. ..' ....- . Page ES-10. Ne~son\Nygaard Consulting Associates FHSRAC 11-28-06 E-15 'A .... .,.; , ('I . . .... .~ , .... ~ .... t;:. .... ..".,.. . .\ ......... .... ....' ..... ...--.' c-i .-i. ....- ....- ~r-= ..........~ ....... ""..f - ...... - ...... .... ,.; t:" ~ ~ ~ .... .... .~ ~ ci l"" .N )!!!"' ...... ...... . ... ... - t;:. ...... --- .... ...{; .. ..f ..f .... ...... .... ...... ~ 6 ~ ...... - ...... ...... ~ ~ d5 0 0 ...... ...... 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Sponsor Senior Services~,ofSeattle/King County Maintain and Expand Senior Shuttle operations _ Senior Shuttl~ Program Description , ~, " Senior Services cl,UTently operates seventeen community vans throughout King County. We provide demand response transportation services using both paid and volunteer drivers, transporting eligible riders to medical appointments, hot lunch program~, senior center activities, grocery shopping, food banks and various local errands. We customize'Senior Shuttle operations. to meet the specific needs of the communities and populations they ser~e, and maximize resources by coordinating with multiple agencies and prograins to impr~ve transportation options for our shared clients. This project will sustain and expand shuttle operations. Potential areas of ex ansion include Beacon Hill, Auburn, the Sno ualmie.valle and et6nic meal sites. . . . Aging and Disability Services, King County Metro, Washington State Department of Transportation, City of Des Moines, Pacific Asian Empowerment Prod-am, Asian Counseling and ~ .Referral Service, EI Centro de la Raza, SeaMar, United Indians of all1!lribes, and the Mt. Si, Sno- . . , Valle, Des Moines, Burien and Shoreline Senior Centers I . Mileage reimbursement increase for Senior Services' volunteer drivers . .. .. Senior Serviced of Seattle /King County ~ In operation since 1975, Senior Seivices Transportation Program coordinates volunteer drivers using their own vehicles to transport King County seniors t~ rp.edical ahd other essential . appointments. We focus on clients who cannot use or do not have acce'ss to other transportation options, and specifically on those who need an escort to.appointments.,~What dis.tinguishesour program from bus, t;OO and paratransit" services is that the volunteer drivers wait with seniors at their appointments before driving them home, providing a higher leve~~f transportation service. Weare not constrained by boundary limitations and will transport King County seniors anywhere. they need to go for their appointments, including Pierce and Snohomish Coup.ty. This project will increase the mileage reimbursement rate we offer our vohmteers. .~ ~(::{~':liRIlI;.Jj..1. ~ Aging and Disability Services, King County Metro, Hop~link, King CJunty Aging Program, ten suburban cities, Mt. Si Senior Center, Nikkei Concerns, Senior Compatuon Program, Group Health Transportation Program .' .. ~. I Sponsor Senior Service~ of Seattle/King County to. Description ~, , Senior Services is the largest non-profit agency serving older people i~ Washington: Established in 1967, the agency serves over 50,000 seniors and their families eachl~ear through an integrated . system of quality programs and services. Two agency programs, Transportation and the Northshore Senior Center, use both paid and volunteer drivers using pr\vate vehicles and 35 agency vans to provide transportation services to the special needs pofulations of King and Snohomish County. Other agency programs and services also offer transportation services on a small scale. This project will hire a staff person to develop an agency ~aining program and . curriculum and to rovide on oin trainin and su ort to all a enc drivers. -!:!:Qject Partners .'"- 1 FHSRAC 11-28-06 [-17 ~. ~. ~ , , , " " I King County. Metro , \ , I Proposed Special Needs Transportation Projects . 11/2/06 Hyde Shuttle II I King County Metro S onsor Pro.eet No. 104 ..I;J-"'I'UJi1Ir'll_~ . In 2003, King County Metro received a bequest from the estate of Lillian Hyde, a former Access Transportation customer, which funds a community shuttle in the Beacon Hill area of Seattle. Hyde Shuttle n will fund a new community shuttle in an underserved very low-income area of Seattle. This would increase the number of providers available to .meet the strategic objective of making providers available. Potential neighborhoods include the Central District, International District and First Hill area in Seattle. The program would provide demand response door-to-door service with a lift-equipped vehicle for seniors and people with disabilities traveling to medical a . ointments, sho in and entertainm~nt in their nei hborhoods. . . . Senior Services UelleweEaSY Rider Bus Buddy Program Eastside Easy Rider Collaborative. . .. .. Bus Buddies are trained volunteers matched with transportati~n disadvantaged groups to help . them learn how to use fixed route bus service (including assistance with understanding bus schedules, the on-line trip planner, and the rider information line): A central phone /lumber will be created to accept calls for.the service. A volunteer coordinator will match the caller with a similarly aged volunteer if possible (e.g. an older adult witl.t an older adult) who will arrange to meet the person at their home. They would take a "trial" bus ride to a major destination (such as the mall or a grocery store). The volunteer will demonstrate all the steps involved in' using fixed route bus services and leave the person, back at their home, with a packet of information for future trips. These volunteers will help build the. confidence and skills needed for people to use all the transit options available to the public. ....I.)I::Ut.:l;JiUI:.J1: ~. . ." Partners include members of the Eastside Easy Rider Collaborative: Sound Trarisit, King County Metro, United Way of King County, City of Bellevue, Hopelink, and the City of Seattle Human Services Department Aging and Disability Services. Project No.1 06 Sponsor Bellevue Easy Rider "Explore Your Transportation Options" Brochure Eastside Easy Rider Collaborative Description The Bellevue Easy RiderProgram will develop an informational brochure to easily explain and promote the transportation options available to older adults and people with disabilities. This will . include all programs available including bus travel training, volunteer shuttles, fixed routes,. DART, etc. The brochure will be distributed through the Bus Buddy Program, the Dial-A-Ride Pilot, and other outreach efforts to older adults and people with disabilities in Bellevue so that more residents understand the inexpensive, flexible, and convenient alternatives available to them. .:lrnI:lIll.:EmUI~j.. ~ . Parmers include members of the Eastside Easy Rider Collaborative: the City of Bellevue, Hopelink, United Way of King County, Sound Transit, King County Metro, and the City of Seattle Human Services Department Aging & Disability Services. 2 FHSRAC 11-28-06 E.18 .. Proposed Special Needs Transportation Projects . 11/2/06 . S onsor .~ EastsideEasy ~der Collaborative Bellevue Easy Rider Dial-a-Ride Pilot Project . .. .. The purpose of the pilot is to provide, and demonstrate demand for, i.n\proved local feeder/connections between neighborhoods in East Bellevue -- where~eniors and other special needs populations reside and bus serviCe is limited --and connectionsi1to major arterials and service centers where there is regular bus service. If connections Can be improved between neighborhoods not served by regular buses, and arterials/service centers served by buses - there is a higher likelihood that ridership on the fixed route system call be incrrased and quality of life for special needs populations (measured in ease of access to services and lower personal . . transl'ortatiori expenses) can be enhanced. ~ .:.Ii'.l~~I~"I;}t..1I I Partners include members of the Eastside Easy Rider Collabora-tive: tJie City of Bellevue, City of Seattle Human Services Department Aging and Disability Services, H~pelink, and United Way of King County. Other desired partners include Sound Transit an<i Metr~ Transit. Project No. 108 Sponsor Description '". ' Current dial-a-ride .service within the communities. of North Bend and ~noqua.lhiie serving seniors, disabled and transportation dependent individuals_ Coordinatin.g paratransit services for seniors and disabled provided by Senior Services Transportation Program located within the Sno.qualmie Valley by providing scheduling and dispatch. Future plans'would include expanding service area and/or ex andiil. roVision of service through use of addi~onal buses. ~ " Mt. Si Senior &enter .. . Expanded Paratransit Services in Snoqualmie Valley Pcro'ect Partners.'" ' . .. ~.. King County Metro, Hopelink, Cities of Snoqualmie and North Bend, Senior Services . Transportation Program, Snoquamue Tribe, and Washington State Defrment of Transportation. Pro' eet No. 109 5 onsor The Tribe would partner with the Mt. Si senior Ctr. To expand their existing program. We would look to purchase another shuttle bus and hire 2 more drivers, giving Tribal members 1st chance at the employment. We would expand the area being served from the upp~r Snoqualmie valley to the entire Snoqualmie Valley and extend the hours of ser~ice from ~-7/~ d~ys a ~eek to 7-1? /5 days a week and 7-12 noon on Saturdays. We would also Improve dispatching to Include radiOS as phone service, inc, 'cells, is limited in some areas of the valley and du.nngemergencies. This would be an expansion of the community service and would be well advertised. This would allow Tribal members, elders and disabled to travei to their ~octors and other appointments. . ~ ~ Snoqualmie Tribe ... .. Tribal Shuttle Project Description '. 1Im[~...I~'II~f.;. . Snoqualmie Indian Tribe Mt. Si senior Center L. I 3 FHSRAC 11-28-06 E-19 Proposed Special Needs Transportation Projects 11/2/06 . Pro. ect No. 110 S onsor Getting Elders to Nutritious Food ACRS Deseri tlon Asian Counseling & Referral Service (ACRS) is a nationally recognized non-profit organization offering a broad array of human services and behavioral health programs to Asian Pacific Americans in King County. ACRS is the largest multi-service organization serving all the . different Asian Pacific American communities - immigrants, refugees and American born - in the Pacific Northwest. The ACRS Senior Nutrition Program consists 'of five different sites, including the Korean Senior Club at Miller Community Center and the Vietnamese Senior Association at Garlield Comniunity Center. ACRS would like to work with Senior Services to enhanceJexpand door-to-door shuttle transportation services for elders to get to and from an ACRS nutrition site, specifically at our congregate meal programs at the Korean Senior Club and the Vietnamese . Senior Association, each of which have over 100 artici ants. Pro eet Partners ,. ., Senior Services King County Metro Project No. 111 Sponsor Driver Safety Training Neighborhood House. D€SCi'i tian ,',..... ." w, , ....:..; In coordination with other community based organizations provide advanced Driver training beyond the standatd of the Washington State Drivers License to promote safety and reduce ,risk for Community Based organizations which provide client based transportation. This training would target those individuals designated as drivers by their agency and would include at a minimum Defensive Driving, First Aid / CPR, Car Seat Safety and Passenger Assistance. Techniques. The goal of this program would be to promote client safety ~d reduce agency risk and hopefully help control insurance costs. . .:mt~ !:lrnt~I~~ I 7,r: King County community based non-profits Project No. 112 Sponsor_ ImmigrantlRefugee Driver Training Program Neighborhood House \!;lescri tion " " Provide language specific assistance/training in helping adult immigrants/refugees or other low income residents, particularly those unable to meet the tr~nsportation demands of employment/job search, to 1) learn safe driving skills; 2) attain their drivers' license; 3) learn basic and accurate information in order to purchase cars, auto insurance, etc. . Ilia:JI:{tI':mi'U~I;.-, Nile Driving School; Referral partners would include WorkSource, King County Housing Authority, Airport Jobs; We would connect with Working Wheels after completion to link with potential car purchase. . 4 FHSRAC 11-28-06 E-20 Proposed Special Needs Transportatiipn Projects . . 11 /2/06 ~ ~ S onsor . ~ NeIghborhood House .. ~. Pro.eel No.113 Jobs Access Driver . . This project provides support to the Jobs Access Project submitted by Metro by funding the van driver position. This provides a partnership between Neighborhood H<t-use, Employment Security Department and the Department of Social and Health Services to train'ifANF and Community Jobs clients that provides driver training at a Commercial Drivers LiceAse - B level, and dispatcher training. This can also provide salaried drivers to maintain ~ntinuitY of the Jobs Access Route. . .:l7f1(;{ttl~4.[;.J",""'- . Other partner employment providers with clients needing assistance · Department of Social and Health Services - W orkFirst . ~ .. Employment Security Department ~ · King County Work Training Program . LOcal community and technical colleges, employmentpartners~ Worksource system, Port Jobs and others;. l . . SeniorlDisabled Transportation Program . .. .. . Provides for coordination/scheduling of trips across 4-5 public hOusing~cbrmnuIiitieSaiJ.d surrounding low income neighborhoods for seniors/residents with disa:bilitiesfor'non-Medicaid related trips (e.g., doctor's appointments, food bank, groceries, soCialihtions,etc.). Provides <for van driver and non-covered vehiCle costs. k 1I.:m][,'J.:I:litfr~~ - 1 King County Metro, King C~unty Housing Authority, Seattle Housing'Authority, other community based programs working with seniors/individuals with dis~bilities . Vi ashington A~cessible Taxi . ... .. Since 1978, King County Metro has subsidized taxi fare for low-income adults with disabilities and seniors through the Taxi Scrip Program. Providing over 25,000 aAnual trips, this program is particularly successful for urban residents taking short trips to get groc'eries, visit friends and get to local medical appointments. ~. Accessible Taxis would aHow this program to available for the first time to persons using mobility aids that are unable to transfer and need a lift or ramp by licedsing taxi operators using lift equipped vehicles. Accessible TaXis. would be available at the rate\set for taxi service in 'Seattle imd King County with no additional surcharge. . . , . . . .iilj"](=lIiI:Mitf[~~ .. . ''''' . Washington Accessible Taxis LLC, King County Metro, City of Seattle and King County Licensing Departments, private taxi providers ~. . ~ ~ , 5 FHSRAC 11.28.06. [-21 Proposed Special Needs Transportation Projects 11/2/06 Pro.eet No. 116 Capital Funding for Replacement Special Needs Minibuses Hopelink . . .. Provide capital funding for the replacement of 8 accessible minibus~s to sustain and grow special needs transportation. Vehicles to be replaced were procured usi~g FT A 5310 grants and local match, and are at the end of their useful life. .:11I1[:lIlI:Rli ~ Lead agency: Hopelink. Partnering agencies providing local match: Mt. Si Senior Center, . Neighborhood House, and Northshore Senior Center. Project No. 117 Sponsor Expanded Paratransit Service Greater Maple Valley Greater Maple Valley Community Center Oeser! tian Provide transportation to older adults and youth who do not have access to transportation services and to adults that are economic311y unable to provide their own transportation. ~[~til:.mi.n;.J~_: I King County Metro and potentially Mt.SiSeniof:.CeQter ..' Senior Services of SeattlelKing Comity. . .. .. Senior Services will hire a Transportation Gatekeeper Trainer to assist caseworkers, social workers, outreach specialists, Special Information and Assistance programs and other social service providers in referring client~ to the most cost effective and appropriate transportation options available. The trainer will provide travel information resourcesandlor training on how to utilize existing tools such as the Ride Guide, Senior Services on-line comprehensive transportation database. Semor Services, the largest non-profit agency serving older people in the Washington, works with a broad array of social service agencies/programs in King County, including the Alzheimer's Association, Catholic Community Services, Aging and Disability Services, Parks and Recreation Programs and 50 nutrition prograins, and will build on these existin relationshi s to s read the word about available mobilit 0 tions. Senior Services, Aging and Disability Services, King County Metro 6 FHSRAC 11-28-06 E-22. ., ~ -. . - Proposed Special Needs Transportation Projects 11 /2/06 ~" It.. , Pro.ect No.119 King County M'etro ~. . Getting on Board . .. .. Getting on Board would bring lift and ramp equipped buses to shopping centers, senior centers, sheltered work sites and low-income and senior housing complexes for~eople who need practice in boarding regular fixed route buses. This project would target training to seniors and people with disabilities to meet the Regional and King County strategic objective of targeted outreach, increasing the number of people using lower cost fixed route service. Bus drivers would staff the vehicles. People would also be able to apply for a Reduced Fare Permi~ to meet the goal of putt!!!g ~ele firs, t by increasing affordability. . . 1lm~!iwi&!:.lJ..~~ ......, Laidlaw, King County Metro, Senior Services, shopping centers, senio~ centers and ~heltered workshops. I . Project No. 120 Sponsor Auburn Coriununity Shuttle "City ofAuburn~ .1 Descri lion '" ' The Community Shuttle will be a local transit service that links Auburq's residential neighborhoods with major trip generators, such as the Auburn Regiona! Medical Center, , . Supermall, YMCA, Senior Center, and major employers. The'CommuiiityShuttle service will be' designed as a looped route;,enabling riders to "hop-on"and "hop~off'-at specific destinations. The Community Shuttle will be available as a free. transit service to all ~eople, but. will be tailored specifically to support the special needs of Auburn's elderly and handicap populations. Curhmtly,. there is no fixed route transit service in Auburnthiit serves q\ost of the senior' housing complexes. Furthermore, traiJ.sit routes in Auburn are designed as line~haul routes and do not . provide internal circulation. This shuttle will link the most essential cctmmunity facilities with targeted residentia,l areas. ... . . . .~.. . 1Iia:fr~.:t:liC.[;Jf;~ I. King County Metro ~ ~ng County Beyond the Borders Hopelink Project No. 121 . .. .. The King County Beyond the Borders Program will serve as a transpotftation linkage for people with special transportation needs to life sustaining services, education opportunities, and employment related activities. The Program will focus primarily on trahsporting riders residing in the rural parts of King County, outside Metro Transit's service area, tota transit stop or within the ADA service area. In order to us.e the service, riders will be requiredtQ meet an income' guideline. The program will build upon our existing transportation brokerage operations. Additionally we will work with other nOii-profit community-based org~nizations to expand or augment existing services.' .~.. .~[;.ItI.:mitll~i,;.~ii Partners will include the Sound Transit Regional Plan Work Group with Pierce County Community Action, Mount Si Senior Center, and King County Metro ~ssisting in the planning of the project. Hopelink's 24 subcontracted transportation providers wilr~e partners in the delivery of the service. ~ ~ l , I , Irr. FHSRAC ~ 1.28-06 E-23 Proposed Special Needs Transportation Projects 11/2/06 Jobs Access Vans, VanShare and Vanpools Pro.eet No. 122 Description ". Provides funding for the Jobs Access & Reverse Commute Vans, VanS hare and Vanpool Mileage-baSed Programs. Primary focus would be South' King County and Seattle. (Applies VanShare strategy to South King County Park and Rides & Transit Centers. Connects with transit service such as i.e. route 180,120 and 128 serving Sea.Tac Airportfrom low-income neighborhoods. Continues JARC Van Program.) .:.Il"":.ltl':Irn(i~:.Ji-. - . . _ . · Department of Social and Health Services - WorkFirst · . Employment Security Department · King County Work Training Program · Various community agencies: Casa Latina, Center for Career Alternatives, Renton Technical College, Neighborhood House, SKCAC Industries, ABM Maintenance, Cliffside Vocational, Central Area Motivation Program . . .' . Jobs Access Residential Transportation Coordinator Projects . .. . Provide In-Motion and Residential Transportation Coordinators (RTC) in targeted low-income neighborhoods and particularly KCHA, SHA and other not-for-profit low-income housing sites., . ,',;' .. "",- Estcibnshesa Residential Transportation Brokerage. (Expands current efforts in Setlttle, Kerift6, ... Aub'um;White Center/Burien, South Park, Sea- Tac and other S. K C; neighborhoods. Introduces ' ;::,';'. RTCsin Greenbridge, Highpoint, two Worksource sites in Sea-Taco Coordinates projects with. , " 'Seattleand King County Housing authoritii!s in Hope VI Projects. Adds an In~Motion ProjeCt in ' ,.. . South Park neighborhood.) . ~(:ltll:EITi(u:.lf,: .. Seattle Housing Authority · King County Housing Authority . · Jurisdictions including Sea-Tac, King COl,lnty Dept. ofCommunty and Human Services, 'Office of PortJobs ':f Project No. 124 Sponsor Transportation Resources Training, Information and Marketing King County Metro Deseri lion , "';',' Provide Transportation Resources Training to human service, social service, employment, housing and community service and faith-based agencies. Provide school marketing program and employer outreach about transportation alternatives. Install multilingual signage, brochures and Universal Transit Signage Program in communities with immigrant & refugee populations. .""U;l.ti:I:EaTlliI~"'_ . Seattle and King County Housing Authorities, Dept of Social and Health Services, Employment Security Department, Jurisdictions including King County, Sea-Tac, Tukwila, Burien, Kent, Auburn, MuckIeshoot Reservation, Various agencies and coalitions 8 FHSRAC 11-28-06 E-24 Proposed Special Needs Transportation Projects 11/2/06 Pro. ect No. 125 .,. King County Nletro .~ Community Access Description , ',' > ' Community Access provides vehicles to local community non-profit organizations. These organizations tailor the transportation to the needs of their clients and their programs by determining their own scheduling and trip delivery policies and proce~ures. This increases the provider pool in King County meeting Strategic Objective F. and the goal to move people efficiently found in the Sound Transit Regional Plan and the King County Coordination Plan. Organizations that partner with Access Transportation by carrying AD~ eligible riders receive . operating mnds meeting the goal of moving more people by providing,shared rides, a goal of the local area coordination plans. By broadening the eligibility criteria, thyse services improve the availability and use of special needs transportation in King County. .. . D:.If;1[:Itil:lm4H;:I~~ Currently, King County's Community Access program has 2 city and t8 community non-profit. partners who receive funding from federal, state, county, city and private donations. . .. . ~ II I City of Redma-nd Old Fire House Teen Center and Re~ond Junior High . Old FireHouse (OFf{) Out and About. Description ' The Old Fire House Teen Center has been around for over 14 years and serves youth between the ,ages 003-19. Based on comments from our junior high population th~y do not take advantage of our programs because there is no transportation during our hours of op~ration to and from; 'this program would help us to create an enriChment program for targeted ju'nior high students with homework help, computer classes, peer support andrecteational activi~es. Currently the Lake WashiIigton School District has an early release program on'Wednesda,y days and there has been . no programming during this time. This program will address this issue with targeted at-risk outh at one school and hopefully replicate this program in other schools. Transportation is a major challenge is transportation. Currently, city-owned vans are shared withtother programs and are ~Vailable for this ~am. · . . ... l:l:Tiul:.J.~WllI_ C~ty ?f Redmond Parks ~~ Rec~eation, Redmond Junior High School,t--ake Washington School Dlstnct, and Redmond Jumor High PTSA ... . Project No. 127 ~. Fremont Public Association .\. Working Wheels Outreach & Engagement Project Description.. . The Fremont Public Association's Working Wheels Program is a groun'dbreaking effort that makes it possible for low,income workers to secure and maintain employment~childcare, and, other essential services. Specifically, Working Wheels provides cars to low-ihcome workers at below- market rates, while providing comprehensive training in financiallitera~y to ensure increased stability and long-term financial security. Working Wheels offers a multi-step program designed to .ensure that its participants are successful car owners.' h - Through the Working Wheels Outreach & Engagement Project, we anticipate creating on.site partnerships with suburban-based human service and transportation pr~iders such as Hopelink, South King County Multi-Service Center, various county-based WorkS'ource offices and others. ~ FHSRAC~H8-06 E-25 Steering Committee Angelina Allen-Mpyisi, City of Federal Way Someireh Amirfaiz, United Way Frank Dawgilla, Puget Sound Dispatch Dini Duclos, South King County Multi-Service Center Emily Dykstra, Northwest Center Carol Sue Elliott, Church Council of Greater Seattle Leo Finnegan, ~ing County Board for Developmental Disabilities Robyn Govan, First Place DEmise Klein, Senior Services Rick Krauss, DSHS Region 4 Janice Dillman Long, Harborview Medical Center Jacque Mann, Puget Sound Educational Service District Michael Miller, Sound Transit . Lynn Moody, Hopelink Mark Okazaki, Neighborhood House Tony Orange, Central Area Motivation Program (CAMP) Alex O'Reilly, City of Bellevue . Pamela Pieting, City of Seattle Bob Sahm, King County Metro Transit Larry Showalter, Metro Transit's Accessible Services Advisory Committee Ruth Tolmasoff, Mt. Si Senior Center Linda Wells, King County DCHS FHSRAC 11-28-06 [-26 CITY OF FEDERAL WAY CITY COUNCIL FINANCE, HUMAN SERVICES AND REGIONAL AFF,t}IRS COMMITTEE Date: From: Via: Subject: November 14, 2006 ~..~ Angelina Allen-Mp.yisi, HU':l1an Services Manager I Neal Beets, City Manager o:;:jiJ Organizational Capacity Builafng Program - Status Report ~ Attached for your review are two reports. The first is an interim report explaining the progress of the Federal Way Senior Center in achieving the goals they identified at their board retreat held back in May, 2006 and the second report is the capacity analysis assessment conducted by the consultant, Liz Heath, for the Federal Way Community Caregiving Network (FWCCN). The FWCCN was selected in August to receive technical assistance through the capacity building program. Federal Way Senior Center The interim report identifies the progress that the Federal Way Senior ~enter (FWSC) has or has not been made through the Organizational Capacity Building program. Tht?chart in the report indicates that the FWSC has made some progress, particularly in the areas of hiring paid staff, they have researched and explored possible fundraising opportunities and the board of directors has taken steps to track how goods are received and distributed. However, improvement has not be~n achieved in the areas of financial management, board development and increasing the FWSC'sfviSibility in the community. While the report gives a somewhat negative picture staff had the oPPor1unity to meet with the current Executive Director, Harry Schreiber, and the Interim Executive Director, Kit Evans. By way of . . background, at the May retreat the board of directors expressed interest to hire a paid clerical/grant . ' writer to support the current director. After discussing the issue the board wisely decided to seek an Interim Executive Director. Last month, the FWSC contracted with Kit Evans and she is working at the center 24 hours a week. Staff had an opportunity to meet with Kit and ~arry on October 31 to learn . about the activities that Kit has been involved with at the FWSC. Kit has become familiar with the financial reporting of the agency and has reviewed the various grant re~rds. She is also working on establishing policies and procedures for the board's review around the ~teas of financial management, food distribution and board participation. Kit reported that the FWSC is in a healthy financial position and will work with the bookkeeper to establish better financial reports. In ad~ition, both Harry and Kit are working to recruit individuals to serve on the board. Staff was also informed that Harry intends to step down as Executive Director effective February 28, 2007 and Kit has developed a hiring plan, revised the current Executive Director job description and begun advertising for the~position. It is the goal ofthe FWSC to have the Executive Director position as a paid position rather than a volunteer. Staff is optimistic that if the. FWSC is successful in filling the Executive Directorfposition and adding new people to the board the organization will continue to show steady organizationa~ improvement. . Federal Way Community Careaivina Network To determine the. organizational capacity of the FWCCNthe board was Irequired to fill out an assessment tool. The assessment tool focused on ten key areas: . Role of the Board of Directors . Community Relationships FHSRAC 11-28-06 , F-1 Organizational Capacity Building Program - Status Report Page 2 . Delivery of Service . Operational Planning . Information Systems .. Financial Management . Resource Development . Evaluation of programs . Facilities . Human Resource Management. During the assessment process the board self-evaluated themselves and the consultant collected pertinent documents (i.e. by-laws, policies, board records, financial reports, etc.), to review and analyz~. The graph in the report depicts the ratings of each of the assessment categories completed by the board (solid line) and by the consultant (dashed line). Each of the categories is discussed in detail within the full body of the report and the ratings shown in parentheses are from both the board and consultant. Based on the information presented the FWCCN board, in some areas, ranked themselves lower than the consultant. The primary decision that the FWCCN board will need to make is to determine what type of organization it will be in the future.. For example, will the agency continue with an all volunteer group or look at.hiring paid staff? Or will the programs of the FWCCN become a part of another organizatio~ that has the same mission and focus? The FWCCN discussed these issues at their November 11 . board retreat. Consultant, Liz Heath, will be on hand to report the outcome of the retreat. . After reviewing the reports if you have questions prior to the meeting, I can be reached at (253) 835- 2650 or by email anqelina.allenmpvisila>.citvoffederalwav.com. FHSRAC 11'-28"06 F-2 Federal Way Senior Center Interim Report on Progress on Board~approved Capacity-building Goals . ~ . prepared OCtober 17, 2006 as part of the Capacity-building Project funded by the City of Federal Way Elizabeth M. Heath, Project Consultalil~t ~ Below are the project goals identified and prioritized by the Board ~fDirectors ofthe Federal Way Senior Center at their board retreat on Tuesday, May 16, 2006~This report represents the Board's input at their meeting on September 19, 2006, and the Proj~t Consultant's observation ~ of progress made on those goals. In preparing this report, the goals have been related to the findings developed at the outset of the project in the Capacity Analysis Report and a rating of the progress made has been provided as requested by the City of Federll Way. This chart depictS the areas where progress has' and hasn't been made. Following is a narnitive. description of the interim assessment. .. r . Federal Way Senior Center Interim Report I I , I I .I l l ~ .~ l .~ .~. ~ I .~ I~ I' Ii I~ It 100.0% 90.0% 80.0% 10.0% 70.0% 60.0% 50.0% 40.0% 30.0% ;l0.0% 0.0% FHSRAC 11-28-06 F-3 Delivery of Service ~Board of Directors Finandal Management ~ I I [Dark column = Initial rating; Ught column = Interim rating] " , ... , , . ~ . I , I I Planning, Inf.Sys., Eval, Fadl., HR Resource Development Community Relationships 1. Add paid staff - clerical and grantwriting . This goal is fundamental to all the work of the Center. While the initial intent was to identify . clerical and grantwriting support, the decision, wisely, was to seek an Interim Executive Director. In October the Senior Center contracted such a person, Kit Evans, who is working with the Center 24 hours a week. The contract is open-ended although the initial scope of work was described for the first month only. Ms. Evans reports that she has been working first on organizing grant records and becoming fully familiar with their funding sources and commitments. She plans to turn her attention next to financial management. Ms. Evans also reports that Harry Schreiber has announced that he will be leaving in February, so one of the goals of her work with them is to help them select a new paid Executive Director. To that end, she is working with them on a job description for the position. As to grantwriting, the Board decided their preference was to identify a volunteer grantwriter for whorri. they might provide some training. If that is not successful, they will consider contracting with aprofessional grantwriter. . . . . . . Thisgoal is related to all the issues raised in the Capacity Analysis Report except those which are addressed specifically below. In particular, Opetational Planning, Information. Systems, Evaluation, Facilities and Human Resource Management are included here. The initial Composite rating for these five areas was 46.6%. Progress ,i.e., the decision to hire an Interim Executive Director, has brought this to 50% with the potential for much more success . once she has had time to put improvements in place. 2. Raise new money by partnering with service groups, holding an event and writing grants One board member, Jim Murphy, has done quite a bit of research into how other similar organizations raise contributed support, and he has diligently reported this information to the board. No action has been taken, nor have any plans been developed as of this writing. At the October board meeting Jim is slated to lead a discussion about the next steps the Board should take for this goal. In the Capacity Analysis Report the need for broader fund raising work was identified. Since progress to date has been only in the effort of one board member without any board action to follow up, the rating is increased from 43% to 45% 3. Promote the Center in the community While there has always been some visibility given to the Center through Harry Schreiber's contacts, especially with Kiwanis, no additional promotional activities have been planned or implemented. No change has happened in this area leaving the rating unchanged as well - 66%. FHSRAC 11-28-06 F-4 ---y - 4. Account for goods received and distributed . i This issue was the subject for much discussion over the summet, and steps to track receipt and distribution of goods were implemented. At board meetings there have been no written reports of this information. . The initial rating for service delivery was 50%. Progress hasbreught the rating to 55%. Again there is potentiai for this to increase significantly when th'"e board follows through with ~ implementing collection and distribution policies and providing regular written reports. s. Expand the board to include more. professions No work has been done although the topic has been discussed briefly at a couple of board meetings and it is planned that this will be the focus of discussio\ at the November board meeting. l No change has happened in this area leaving the rating unchang~d as well - 50%. ... 6. Be more accountable This is being addressed primarily through the efforts to track goods received and distributed. . ~ 7. Improve financial reports Financial reports are still lacking. A balance sheet has never beep. produced despite numerous requests. The board is unable to exercise its legal financial oversight responsibilities because frill information is not provided. ... l. . No change has happened in this area leaving the rating unchang~d as well- 57%. . Summary: Very little work has been accomplished by the Federal Way Senior Center board during this capacity-building project. The menibers have learned to defer to ~he President and volunteer Executive Director, Harry Schreiber, and appear to take no actio It on their own. It is of significant concern that this deference will be transferred to the Interim Executive Director. It is imperative that the board members recognize and begin to fulfill their legal responsibilities for leadership and the future ofthe Federal Way Senior Center. ~ . An integral component of the capacity-building project is training as described on the following page. Despite commitments to attend the Financial Management and Fund Raising seminars, no one from the Federal Way Senior Center participat~ in these critical sessions. This is just one example of the board not being invested in the capacity-building project. I.. They have agreed to participate in repeat sessions of the training .thich provide information about the critical issues of financial oversight and fund raising. Kpowledge of and ability to implement both are essential to the future of the Center. If the board members do not . participate fully in the training and demonstrate both ability and ~illingness to implement basic financial oversight and fund raising practices, we believe th~ir future will be in serious jeopardy. In particular and in our opinion, any funder would be re~uctant to provide ongoing support to an organization for which the board provides nofinanc~al control or oversight. FHSRAC 11.28.06 . f-5 Capacity Building Project Training Seminars Each o.rganizatio.n participating in the project has participated in three training sessions as o.f the mid-po.int o.f the project. Go.vernance training is provided as part o.f the retreat held by each organizatio.n, and financial management and fund develo.pment are presented in separate sessions to. which all participating o.rganizatio.ns are invited to. send as many representatives as possible. A brief descriptio.n o.f each o.fthe sessio.ns fo.llo.ws: The Basics of Nonprofit Governance The purpo.se o.fthis training is to. pro.vide a definitio.n o.fno.nprofit go.vernance and info.rmatio.n to. help participants understand their legal and general respo.nsibilities. To.pics covered in this training include: Co.nnection to. missio.n Requirements fo.r accountability Legal respo.nsibilities The work o.f the board Ho.w to. be an effective bo.ard . Financial Management and Oversight The purpo.se o.fthis training is to provide an understanding o.fbasic no.nprofit financial practices and repo.rts so. that bo.ard members can fulfill their financial planning and o.versight respo.nsibilities. To.pids co.vered in this training include: . The current enviro.nment fo.r no.npro.fit o.rganizatio.ns as related to. accountability, transparency and repo.rting requirements ... . The elements o.f an accounting system Internal contro.ls Building a budget Essential financial repo.rts and ho.w to. understand them Fund Development Essentials The purpose o.f this training is to. provide basic info.rmatio.n o.n no.npro.fit fund develo.pment so. that participants understand the need fo.r develo.pment planning and the strategies that can be used. Topics covered in this training include: The current dono.r environment plus fund development ethics and standards Fund Develo.pment planning (plan template provided) How to. develo.p relatio.nships with individual do.no.rs (Do.no.r Pyramid) Strategies fo.r fund raising (each group develo.ps at least three such strategies) FHSRAC 11-28-06 F-6 ~ Federal Way Community Caregiving Network . . ~ Capacity Analysis Report Monday, October 23, 2006 Introduction Below is a summary of the assessment conducted for the Federal w.ay Community Caregiving Network as part of the Capacity Building Project funded by the City of Federal Way. The . assessment consisted of a confidential questiOIll1aire completed by iOO% of the board members and analyzed by the consultant. It also included a review of docume.nts provided. This is the first step in the process. After discussion of the report, the Board of FWCCN will hold a planning retreat to identify the steps they wish to take toward imptbved capacity. That retreat is planned for Saturday, November 11, 2006. ~ I Federal Way ColTimunityCaregiving Network Capacity Analysis . .. 100.0% 90.0% " .80.0% 70.0% 60.0% 50.0% 40.0% 30.00/. 20.0% 10.0% 0.0% -10.0% -20.0% -30.0% -40.0% -50.0% -60.0% -70.00/0 -80.0% -90.0% -100.0% A Com unity Relatio ships . 1\ 1 \ '('" - /' // h t-eireel:v., ... ~ ., '- .~ ~ "- . .~ .~ . .~ , / jvaJu tion ~ i // '- .~ " ~n ial MaM~ nt / ~ ~ ... I/' Manaaement ~:.'. " At-adli les I \ "/ -. \ r '\ I' \ I. .~. II . \\ \\ \.. ~'- \.' . ~. \\ \ \\ \. \ '....... \ \ ~ lanai t'lar9 ........../ ~ ~ , ./ "" . .~ .~ .~ , I ~ .~ ., This graph depicts the ratings of each of the assessment categories d0ne by the board (dashed line) and by the consultant (solid line). Each of the categories is discussed in detail below with the ratings shown in parentheses (Board/Consultant). ~ . FHSRAC 11-28-06 f-7 I. . Board of Director$ (170/0/200/0) The dedication of the board of the FWCCN cannot be faulted. They have a very clear idea of their mission and most are extremely active in the programming necessary to fulfill that mission. As an operational group they are very successful. However, there is a logical concern about burnout of members in their service delivery role. There appears to be little knowledge of or emphasis on governance (planning, policy setting, budgeting and financial oversight), not surprising given the amount of time needed to do the operational work. There are no conflict of interest policies in place, nor are there ethics, anti-discrimination and anti-harassment policies. . A-wide variety of board recruitment strategies have been utilized with the most successful being asking friends and recruiting from volunteer and member groups. Directors and Officers Liability insurance is not carried by the organization. II. Community Relationships (56.70/0/83.30/0) One of the most significant strengths of the FWCCN is the relationships it has with other organizations in the community. A few frustrations were expressed about the relationship with the City of Federal Way in terms of providing suffici~nt funds and making the funding process too complicated. III. Delivery of Service (410/0/300/0) As noted above, the FWCCN is to be congratulated for the extent and diversity of its services. There is legitimate concern for the ability of the current volunteer pool to meet the needs ofthe clients being served. . . IV. Operational Plannin~ (-14~20/0/-41.70/0) Little planning takes place, leaving the organization in the position of being unable to grow or improve effectively. One person asserted that long term goals were unnecessary because FWCCN is a faith..,based organization. V. Information Systems (-70/0/-600/0) While detailed records of "outputs" - nuinbers of clients served, etc. - there does not appear to be a coordinated approach to maintaining and analyzing data so it can be used in measuring effectiveness and in planning for the future. FHSRAC 11-28-06 F-8 2 l VI. Financial Management (-14.30/0 /2~.60/0) The financial reports, while probably familiar to board members, are confusing in their presentation and do not present a comprehensive picture of the fin~cial health of the organization. Further, there is no budget for the year, and the segre~ation of finances by type of service makes it more challenging forthe board to exercise their legal responsibility for financial oversight. It is of concern that six of the board members did not know whether or not the Form 990 is filed in a timely manner. Review of this report to the IRS is a responsibility of the board. . ~ There fTe no financial policies in place. VII. Resource Development (-11.40/0/-28.60/0) Events and personal solicitations as well as grantwriting provide the revenue for service delivery. . .. However, it does not appear that the events or the personal solicitations are leveraged sufficiently -donor cultivation - to generate growing long-term support. Data ()n donors is limited, and there is no plan in place for a comprehensive effort at generating additional support. . It is of significant concern that all board members do not appear to ~e donors to FWCCN. VIII. Evaluation (8.30/0/16.70/0) As noted earlier, a significant amount of information is kept about the activities at ,the various sites. However, data on impact seems to be missing, and the ability ~o draw conclusions about effectiveness across programs and for future funding is limited. ~ IX. Facilities' (61.30/0/87.50/0) The FWCCN enjoys the largess of a number of churches and other 0rganizations as locations for service provision and meetings. The issue of accessibility for those ~ith disabilities is l?eing addressed. X. Human Resource Management (-0.60/0/6.30/0) Concern for volunteer burnout is understandably, and logically, high. as is the realization that more volunteers are needed to meet the needs being addressed. With no plan to guide the . organization, there is, therefore, no plan to guide the work of the vol\mteers . Training is limited and very informal (on-the-job). FHSRAC 11-28-06 F"9. 3 Recommendations The Federal Way Community Caregiving Network is a successful human serVice organization that}1as achieved a great deal given its significant reliance on volunteers to accomplish its work. The primary issue facing the Board of Directors is the determination of what the'organization will be in the future. Will it continue as an all-volunteer group, limited by its ability to recruit volunteers and not able to meet all the needs it identifies? Or will it move to a more traditional . . model, possibly with paid staff? Or will it become a part of some other organization with the infrastructure to support a growing program? Once this issue is resolved, other required actions will be easily identified. Some that must be addressed regardless .of future structure are: The bylaws of the organization should be reviewed and revised to bring them current . with today's understanding of nonprofit governance ethics and conflict of interest; Aimual planning should be undertaken by the board and correlated with budget development, assuring that each annual plan is consistent with the longer-term strategic p hm.; Information systems and reporting concerns should be addressed; Financial.reports should be improved, and financial policies and procedures should be written and approved by the board; All board members should undertake to increase their understanding of the financial reports in order to fulfill their fiscal oversight responsibility; A fund developinent plan should be written, approved and implemented by the board, and the plan should include a requirement that all board members be contributors; Conclusion The Federal Way Community Caregiving Network was selected to participate in the Capacity Building project because of the value of its services to the Federal Way community. The Board of Directors is to be commended for its willingness to look at the challenges for the future so those services can be continued. FHSRAC 11-28'06 F-10 4 COUNCIL MEETING DATE: December 5,2006 ITEM #: --........-.----.---.----..---.----.-...------.--...-.--....-...-.----.--..-.-..-,.--..-.....--.........-..------.-..-.-..-.--..--...-...---..--..-.....---.-..---..---.----"(--.------...---..----...--.--...---..------...-...-..-.....---..------ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL . ..~ SUBJECT: Acceptance of the 2007-2008 Proposed Use of Human Services General Funds POLICY QU~STION: .. . . . .~.' . . . Should the CIty of Federal Way support 39 human servIce programs, which wlll provIde a vanety of servlces to low-income citizens living in Federal Way, as part of the new 2007-2008 grant cycle? , ~ l COMMITTEE: FHSRAC '!\1EETING DATE: 11/28/06 CA TEGORY: [8] Consent D City Council Business o Ordinance o Resolution o p Public Hearing Other STAFF REpORT By: Angelina Allen-Mpyisi! Human Services Manager DEPT: Community Development ~ Attachments: '.. Memo toFHSRA Council Committee dated November 16, 2006. · 2007-2008 Proposed Human Services General Fund budget.. \ -.. · A Contingency Plan. and recommended funding conditions for 2007-2008 human service projects. . Options Considered: . l .... . 1. Authorize the City Manager to accept the proposed 2007-2098 Human Services General Fund budget, a Contingency Plan, and Conditions of Funding. 2. Not authorize the City Manager to accept the proposed 2007-2,008 Human Services. General Fund budget, the Contingency Plan or Conditions of Funding. 3. To amend the proposed 2007-2008 Human Services General Fund budget, including the Contingency Plan and Conditions of Funding, and authorize the 6:ity Manager to accept the amended 2007-2008 budget as well as the revised Contingency Plan and Cdnditions of Funding. .~ STAFF RECOMMENDATION: Option 1 is recommended. CITY MANAGER ApPROVAL: . ~ . Co . ee Council ~ DIRECTOR ApPROVAL: , , JMc... Commitiee Council i.. COMMITTEE RECOMMENDATION: "1 move approval of option _ with the authorization for the City Manager to enter into the appropriate contracts" Linda Kochmar, Chair Jeanne Burbidge, Member Jack Dovey, Member PROPOSED COUNCIL MOTION: "1 move approval of option _ with the a\thorizationfor the City Manager to enter into the appropriate contracts" . .. COUNCIL ACfION: o APPROVED o DENIED o TABLED/DEfERRED/NO ACfION Q MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 .. (BELOW TO BE COMPLETED BY CITY CLERKS OFF/OE) .~ COU~CIL BILL # II~ reading Enactment reading ORDI~ANCE # RESOtUTION # k. CITY OF FEDERAL WAY CITY COUNCIL FINANCE, HUMAN SERVICES AND REGIONAL AFFAIRS COMMITTEE Date: From: Via: Subject: November 17, 2006 ~ Angelina Allen-Mpyisi, Human Services Manager Neal Beets, City Manager 2007 - 2008 Proposed Use of Human Services General Funds Policy Issue: Should the City of Federal Way provide funding to thirty-nine human service programs as part of the new 2007-2008 grant cycle? BackQround: The Human Services Commission is pleased to present the 2007-2008 Human SerVices General Fund Proposed Use of Funds. The Council Committee is asked to review the proposed funding recommendations and forward them to the full City Council for approval. The Attachments to the memo include: . . The 2007-2006 Proposed Muman Services General Fund budget as of November 6, 2006 (Attachment 1). . . A Contingency Plan for S1. Theresa/S1. Vincent DePaul Society and Hospitality House should additional funds be raised as part of the Human Services/United Way fundraising . campaign (Attachment 2). . Recommended funding conditions for 2007-2008 human service projects (Attachment 3). . Process to reach fundinQ recommendations: On April 28, 2006 staff received 56 applications and twelve of those applications were from new agencies who applied to the City for the first time. Total requests amounted to $946,168. The Human Services Commission formed an Ad Hoc Committee to work with staff in reviewing the grant applications and to identify questions that were not answered in the proposals. Questions were forwarded to the agencies and responses were included with the staff reports to the full Commission. Halfway through the review process Children's Therapy Center withdrew their application. On September 11 the Human Services Commission recommended that 13 applications not continue through the next phase of the funding review process. Concerns regarding these agencies' applications were based on one or more of the following factors: . The internal capacity of the organizations to effectively manage the program; . The quality of services; . Ability of the organization to leverage City funding with other financial resources; . The location of where services would be provided to enable Federal Way citizens to receive assistance; . The appropriateness of the funding levels b(3sed on the number of households or FHSRAC 11-28-06 . G.2. individuals expected to be served; · Duplication of services; · Connection to the Federal Way community (Le. partnership's/collaborations formed); and · The ability to demonstrate if the program would serve a significant number of Federal Way low-income residents and make a difference in their li~es. The Human Services Commission carefully reviewed the remaining forty~two applications. To assist the Commission to determine an appropriate funding level fer the applicants, staff prepared a financial worksheet, which provided baseline informatictn for the Commission to begin their preliminary funding assessment. . After making preliminary funding recommendations at their September 18th meeting, the Commission hosted a public hearing on October 9, 2006 to collect ~itizen comment on the proposed recommendations. These comments were considered a? the Commission finalized their deliberations and voted to recommend approval of the 2007-2008 Human Services General Fund. After public comment the Human Services Commis~ion acknowledged that three agencies, the St. Theresa/St. Vincent DePaul Society, the Jo'seph Foundation and Hospitality House presented compelling cases to be reconsidered for funding. After deliberating the Human Services Commission determined if additional money was raised through the Human Services/United Way fundraising campaign these funds wopld be allocated to the St. . Theresa/St. Vincent DePaul Society's Emergency Services prograll1' The Commission decided to fund one organization rather than.all three because St. Theresa/St. Vincent DePaul Society demonstrated they could serve more households through their prog"ram and provide an array of . services that will help families stabilize their lives. . Additional fundinQ for the Human Services General Fund: Staff was informed two weeks after the public hearing that the Human Services General Fund would receive an additional $12,500 to the baseline budget of$400~000 bringing the total to $412,500. In addition, the City Manager proposed $17,500 in one-tlme funding. This would bring the proposed funding level available in 2007-2008 to $430,000. Because of the potential increase in funding, staff convened a meeting with the Human Services Commission on November 6th to consider a new Human Services General Fund budget and a set of Funding Conditions. During the meeting the Human Services Commission recommended approval of a new budget, approved the Funding Conditions and developed a Co~tingency Plan. The Contingency Plan proposes if $10,000 is raised through the Humalll~ervices/United Way fundraising campaign, the funds will be allocated to the St. Theresa/St. Vincent DePaul Society. Furthermore, if a significant amou.nt offunds are raised above $10,0'00 the balance will be awarded to Hospitality House for the purposes of developing a plan :to expand their services and provide shelter assistance to single women in Federal Way. Hospitality House operates a single-women's shelter at Lake Burien~ Presbyterian Church in Burien. In 2005, Hospitality House served eight single women from Federal Way. The Human Services Commission recommended funding through a Contingency Plan because they recognize there is a need for shelter services for single women. I Summary: The Commission's proposed funding recommendation achieves the following: 1. Addresses the strategies outlined in the new Housing and Haman Services Consolidated . FHSRAC 11.28.06 . ~ . G-) 2 Plan. 2. Fulfills the City Council's policy, established in April 1998, where a minimum of 37% of the Human Services General Fund budget is allocated towards Basic Needs. It is estimated that 44% of the 2007-2008 budget is allocated in support of providing assistance to basic emergency services. 3. Presents a proposed plan that funds a continuum of services for Federal Way residents. . 4. Funds three new projects in the areas of comprehensive emergency services, a Latino Community Advocacy Program and a Russian/Ukrainian Refugee Assistance Program. Option 1: The Council Committee recommends approval of the proposed 2007-2008 Human Services G~neral Fund budget including a Contingency Plan and Conditions of Funding, as presented by . the Human Services Commission. This recommendation is forwarded to the full City Council for consideration at the December 5, 2006 meeting. Option 2: To not recommend that the City of Federal Way approve the proposed 2007:-2008 Human Services General Fund budget including the Contingency Plan and Conditions o.f Funding. Option 3: . . . . To amend the proposed 2Q07-2008 HumanSeiVices General Fund.budget including the Contingency Plan and Conditions Of Funding. Staff. Recommendation Approve Option 1 and forward to the full cQ(mcil for approval at the December 5, 2006 regular- . City Council meeting. . Human Services Commission Recommendation On November 6, 2006 the Human Services Commission recommended approval of the proposed 2007-2008 Human Services General Fund budget including a Contingency Plan and Funding Conditions. Committee Recommendation Forward option consent agenda. to the full City Council.and place this item on the December 5,2006 . . r~RReMAl@6 GGMM'WTlStE RERGIiq'!: 'm_::"'\<'<;'<':""N,<""..,_~;~t'''-- ,,,-.-,,,,,..;.,,,~:,.~"<"::..,.,,:..lIt:;'1l;'7~A::?'<l!,..,::_N' : CommittQ~ G;haii- GomO'l'tt~.QMemJ)ii'; q.ommjtt~e Memb~i:~' " FHSRAC 11-28-06 .G-4 3 ~(I) ~ ~. .- ~ ::j(l) o ll> iit ~. - g .. 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C." zeo ogo ~~ g~ m,< ~ > "tJ "tJ :;0 o < m o z o < m :: tD m :;0 _t:n N o o t:n > ~ (') :I: :: m z ~ ATTACHMENT 2 ~ CITY OF ~ Federal Way CONTINGENCY PLAN Should $10,000 be raised through the Human Services/United Way fundraising campaign St. Theresa/St. Vincent DePaul Society will be eligible to receive funding in support of their Emergency Services program. In addition, if sufficient funds are raised above $10,000 Hospitality House will be awarded the balance of these funds to create a plan to consider partnering with a church to set up a single-woman's shelter and deliver services in Federal Way. Both proposed grant awards will be for one year beginning fiscal year 2007. Potential future funds beyond 2007 will be subject to satisfactory contract performance, the availability of future grant money being available, and City Council approval. . FHSRAC. 11-28-06 G-8. ATTACHMENT 3 2007-2008 HUMAN SERVICES GENERAL FUND - FUNDING CONDITIONS FOR HUMAN SERVICE PROJECTS Strategy - Support Basic Human Service Needs Through Funding Of Emergency Services (Formerly Goal 1) Catholic Community Services -Emergency Assistance Program No specific funding conditions were identified. Catholic Community Services - After Hours Program No specific funding conditions were identified. Community Health Centers of King County - Natural Medicine Program No specific conditions were identified Community Health Centers of King County - Medical Care Program No specific conditions were identified i Community Health Centers of King County - Dental Program . No specific conditions were identified Emergency Feeding Program of Seattle-King County - Emergency Feeding Program No specific conditions were identified Evergreen Club - Senior Services .for Korean Seniors The board of directors needs to develop a fundraising strategy and submit a copy of the plan to the Human Services Manager. Submit a copy of the board approved 2007 and 2008 operating budget. In addition, each quarter submit a copy of the agency's quarterly income statement. Federal Way Community Caregiving Network - Emergency Shelter . The Agency will participate in the Organizational Capacity Building Program and make satisfactory progress as determined by the Human Services Manager, and attend the four required trainings. Federal Way Senior Center - Nutrition Program The Agency will participate in the Organizational Capacity Building Program and make satisfactory progress in completing its organizational goals, as developed by the Board FHSRAC 11-28-06 G-9 ATTACHMENT 3 of Directors, and attend the four required trainings. Measurable progress in completing the organizational goals will also be determined by the Human Services Manager. Submit a copy of the board approved 2007 and 2008 operating budget. In addition, each quarter submit a copy of the agency's quarterly income statement. FUSION - Transitional Housing for Women and Children No specific conditions were identified Joseph Foundation - Noyes Transitional Housing Program The board of director's will need to develop a fundraising strategy and submit a.copy of the plan to the Human Services Manager. Multi-Service Center - Emergency & Transitional Housing Program No specific conditions were identified Multi-Service Center - Food & Clothing Bank No specific conditions were identified Senior Services of Seattle King-County - Congregate Meal Program No specific conditions were identified Senior Services of Seattle King County - Volunteer Transportation No specific conditions were identified . Senior Services of Seattle-King County - Meals on Wheels Program . No specific conditions were identified St. Theresa Church/St. Vincent DePaul Society - Emergency Services Program The board of director's will need to develop a fundraising strategy and submit a copy of the plan to the Human Services Manager. . Strategy - Support Programs That Promote Individual & Community Safety Throughout Federal Way (Formerly Goal 2) ACAP Child & Family Services - APPLE Parenting Program Submit a copy of the board approved 2007 and 2008 operating budget. In addition, each quarter submit a copy of the agency's quarterly income statement. FHSRAC 11-28-06 G-10. 2 ATTACHMENT 3 Auburn Youth Resources - Street Outreach Teen Program No specific conditions were identified . Consejo Counseling & Referral Services - DV Community Advocacy Program Submit a copy of the board approved 2007 and 2008 operating budget. In addition, each quarter submit a copy of the agency's quarterly income statement. Crisis Clinic - Telephone Services Program. No specific conditions were identified Crisis Clinic - Teen Link Program No specific conditions were identified Domestic Abuse Women's Network (DAWN) - Shelter-based DV services No specific conditions were identified . DAWN - Latina Community Advocacy Program No specific conditions were identified. Institute for Family Development - PACT Program No specific conditions were identified. King County Sexual Assault Resource Center - Sexual Assault Services No specific conditions were identified. . Korean Women's Association - We Are Family Program Submit a copy of the board approved 2007-2008 operating budget. In addition, each quarter submit a copy of the agency's quarterly income statement. Valley Cities Counseling & Consultation/Federal Way Community Caregivin9 Network - DV Advocacy No specific conditions were identified. YWCA of Seattle King County - DV Victims Services No specific conditions were identified. FHSRAC 11-28-06 G-11 3 ATTACHMENT 3 Strategy - Continue To Develop A Comprehensive Human Service Network & Address The Service Needs Of Special Needs Groups So That They Can Participate Fully In The Community (Formerly Goal 3) Catholic Community Services - Volunteer Chore Services No specific conditions were identified. . Children's Home Society - Strengthening Families Program No specific conditions were identified. Multi-Service Center - Education/Adult Literacy Program No specific conditions were identified. Refugee Women's Alliance -Refugee & Immigrant Family Support Program No specific conditions were identified. . Ukrainian Community Center - Russian/Ukrainian Refugee Assistance Program No specific conditions were identified. Valley Cities Counseling & Consultation/Federal Way Youth and Family Services - Family Support Program No specific conditions were identified. Strategy - Provide A Supportive Environment & Services For Low-Income . Families with Children (Formerly Goal 4) ACAP Child & Family Services - Subsidized Childcare Funding conditions were identified in a previous program. Birth to Three Development Center - Family Services Program Submit a copy of the board approved fund raising strategy to the Human Services . Manager. Pregnancy Aid - Pregnancy Aid of South King County No specific conditions were identified. Valley Cities Counseling & Consultation/Federal Way Youth & Family Services- Mental Health Counseling Program No specific conditions were identified.. FHSRAC 11-28-06 . G-12 4 . COUNCIL MEETING DATE: December 5, 2006 ITEM #:_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA.BILL SUBJECT: 2006 HOUSEKEEPING BUDGET ADJUSTMENT POLICY QUESTION: Should the City approve the 2006 HousekeePing Budget Adjustment? COMMITTEE: Finance, HumanServices & Regional Affairs Committee MEETING DATE: November 28, 2006 CATEGORY: D. Consent o City Council Business [8j Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Iwen Wang, Management Services Direttor DEPT: Management Services Background: This is an ordinance for the 2006 Housekeeping Budget Adjustment. This budget adjustment is primarily to incorporate any items that have been approved by Council during the year and adjust those expenditures that are Junded with matching revenues. Attachments: · 2006 Housekeeping Budget Adjustment Summary, Ordinance, and Exhibit. . Options Considered: 1. Approve the 2006 Housekeeping Budget Adjustment Ordinance as presented and forward to .the full Council on December 5, 2006 for first Reading. 2. Deny approval of the 2006 Housekeeping Budget Adjustment Ordinance and provide direction to staff. STAFF RECOMMENDATION: Council approves the 2006 Housekeeping Budget Adjustment Ordinance and forwards to the full Couricil on December 5, 2006 for first reading. . . CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: Gouncil Council COMMITTEE RECOMMENDATION: Forward approval of the 2006 Housekeeping Budget Adjustment Ordinance to the full council on December 5, 2006 for first reading and December 19, 2006 for second reading. Linda Kochmar, Chair Jeanne Burbidge, Member Jack Dovey Member PROPOSED COUNCIL MOTION: HI move approval of the 2006 Housekeeping Budget Adjustment as presented. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) 'COUNCIL ACTION: o APPROVED o DENIED '0 TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COfJNCILBILL # ]sTreading . .Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY 2006 HOUSEKEEPING BUDGET ADJUSTMENT General Fund: Non-Deoartmental Interfund Transfer - General/Street Fund - Traffic Modeling.. ........ ....................................... ......~... ............... ..... Community Develooment Temporary Senior Planner for 2006 Work Program $85K - Use Existing Carryforward Funds............. .., ...... ... .... ... ....:.. Public Safety Overhire Program-Startup & Ongoing (includes liS Charges, Salary & Benefits, Recruitment, Supplies, Training,etc)........... 2006 JAG Grant.... ... .,. .... ...... ........:........... .... ...... ............ .., ..... ...... ........... ......... .., ............., ...... ....... .... ... Buffer Zone Protection Plan (BZPP) Equipment Grant... ....... ...... ... ......... ....... ....... ........ ................. ...... ... .......... Street Fund: Traffic Modeling.... ....... ............ ........ ............ ...... ............. ..-... ..... ... ...... ....... ..... .., ... ............... ......... .... ... Emergency Management-Budget Non-City Contribution of Joint Emergency Management Funds-Revenue Offset.:.............. Subtotal General & Street Fund Community Center Operations: Community Center Operations Transition Budget - Source is Transfer of New Community Center CIP Interest................... SubtQtal Special Revenue Funds .. 150,000 , 440,00p 29,n~ 48,475 k 150,000 21,000 l 8J8,S8~ .. 76,500 ~ 76,50q Downtown Redevelopment CIP Fund: Appropriate Entire Existing Budget, Including lhterest Earnings...... .:....... ................ .... .:. ..... ..................:.. ...... ...... City Facilities CIP Fund: New Community Center-Transfer CIP Interest Earned to New Community Center Operations Transition Budget..._............. Subtotal Capital Project Funds Surface Water Management: IS Charge-Capital Contribution-Additional $ Needed to Replace SwM Mower #204B................................................ 2006 Street Sweeping Contract Increase........... ................... .... ....... ... .............. ................... ... ........................ Information Systems: Overhire Program-Startup Costs-Various IT Equipment..... ..... ................ '" .......... ...... .,...... ....... ....... ..... ... ..... ...... PS On-Line Reporting System.... .., ... .......... ...... ......... ..... ..:. .:...:.. ...... .... ........ .......... ........ ...... .......... ........... Fleet & Equipment Fund: Overhire Program - Startup Costs - 2 Vehicles Capital Purchase. ...... .... ....:. ........... ......... ... .......... :....... ........... ...... Replace SWM Mower #204B - Source is Replacement Reserves & SWM Fund Transfer.......... ...... ................ .......... ... Replace Totaled PS Vehicle-Source is Insurance Proceeds ($9,966) & Replace Reserves ($i4,186)...........:..................... Add'l Cost for PKlMT Slicer/Seeder Equip -Approved budget $7,181 vs Actual Cost $11,464 - Use Excess Reserves........... 5,220,030 ~ 76,500~ 5,296,530 .. 14,1391 11,9971 47,746 10,000 78,304, 19,108' 34,152: 4,283 Subtotal Proprietary Funds 219,729', Special Studies/Contracts Fu,!d: Govenunent Access Channel-Source is Comcast Capital Contribution Received August 2006........................................ 300,000 Subtotal NonAnnual Programs 300,000 , GRAND TOTAL-ALL FUNDS 6,731,348 ~ FHSRAC 11-28-06 H-2 1112112006 10:18 AM 2006 YND Adjustment list 06 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING TIJE 2005-06 BIENNIAL BUDGET (AMENDS ORDINANCE 04-469, 05-482, 05;.510, AND 06-521). WHEREAS, certain revisions to the 2005-06 Biennial Budget are necessary; and WHEREAS, these revisions are a result of the final biennium budget adjustment; NOW, THEREFORE, . THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAlN AS FOLLOWS: Section 1. . Ordinance 06-521, Section 1, is hereby amended to adopt the revised . budget for the years 2005-06 biennium in the amounts and for the following purposes: . Section 1. 2005-06 Biennial Budget. . That the budget for the 2005-06 biennium is hereby adopted in the amounts . and for the purposes as shown on the attached Exhibit A (2006 Revised Budget). Section 2. Severability. The provisions ofthis ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances_ ORD.# , PAGE 1 FHSRAC.11-28-06 H-l Section 3. Ratification. Any act consistent with the authority and prior to the effective date ofthis ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this. day of ,2006. CITY OF FEDERAL WAY MA YOR,MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. . K:\fin\biennial\ordinance\2004 bousekeeping ordinance.doc ORD.# , PAGE 2 FHSRAC 11.28-06. H-4 ",' " .... ;l'i 'i:!. ... "" .. C: .. C: .. ~ ~ ~ '~ &! ~ Ii; - r- o o N c- .... ~.io .!:1 .... ca,~ N <:> o C- eo v;' r<> ti ~ .. .. OS ~ .... c a ~ oIj~,S ~ .~ ~ .. l:l.''''' .~ ~.~ ~. .. ~ !oJ ~ ~ ~{f "" '" ~l:q ;-',';'.' ': ~,-::..:.; .~ ~ ~...~, .( ~ - j:Q 5: x ~ ~ ~ C Q ;J j:Q Q ~ V1 ;;: ~ . '..i., '. . . ~ ~~ ::t .. ::: ! .. ., .t =: Il::;~. "'( \0 <:> CI N ~ ~ '" ~ :so, <~ ~,~ - ~ ~~. .. ..s' '*l t},~ ~ ,.~ ~ ,,," ~ .... .. .~ ::s .!:1 ::: ~ ,~ Q;:'1l:: ~ . "t:l e:s , .. l:q i .t Il::~ .... c- oo '" r-= \0 \0 ..... r:: ~ o o o o o , 0'" or- oo 0 eOvl N r- "!. . - ,., 00 .; N r---_oO\\Ot""- OOO'\ONlr\N O"If"-N _\0' Oa\o\O~N ooO\o-e:tOOO N\I)Mt"')f")("'.a .; '00 00\0 or-'" '" eo ~_M r--~~ 0' o q '0 o o o o r<> , 0 ' o '" ..0 r- - ~ .... N '" '<t '" N N v;' '" r---O 00""0 C-r-N a\o\a\ oc-o '" N ~ "'00 ",,\Or- N"'N _ \0 '" 00 N 0\0 r-'" _ 00 _..~ '<tc- - '" o v" '<t '" .... 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SUBJECT: ADMISSIONS TAX - DEFER OR REPEAL POLICY QUESTION: Should the City defer the effective date of the Admissions Tax or repeal the tax? COMMITTEE: FHSRAC MEETING DATE: Nov 28, 2006 CATEGORY: D Consent D city Council Business ~ Ordinance D Resolution D D Public Hearing Other : STAFF REpORT By: Iwen Wang, Management Services Director DEPT: Management Services ATTACHMENTS: Draft ordinances: 1. . Ordinance to defer the effective date of the Admissions Tax to January 1, 2011; 2. Ordinance to repeal the Admissions Tax from the City Code. SUMMARy/BACKGRQUND: The City adopted the Admissions Tax in 2003 with a deferred effective date and has further postponed the effective date in past budget cycles. Based on 2007/2008 budget direction, Council has decided to further defer the effective date beyond 2010. Another option the Council could consider is to repeal the tax for the time being. OPTIONS CONSIDERED: Option 1: Defer the effective date of the Admissions Tax to January 1, 2011 Option 2: Repeal the Admissions Tax from the City Code. STAFF RECOMMENDATION: None CITY MANAGER ApPROVAL: Council DIRECTOR ApPROVAL: c~ C Ittee Council COMMITTEE RECOMMENDATION: I move forwarding Option _ to the full Council for first reading at the next regular meeting on December 5, 2006. " . Linda Kochmar, Chair Jeanne Burbidge, Member Jack Dovey, Member PROPOSED COUNCIL MOTION: "I move the proposed ordinance to second reading and approval atthe next regular meeting on December 19, 2006. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDillEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST re;tdi~g Enactment re;tding ORDINANCE # RESOLUTION # IcIfin\0708 budgel\ordinance\admissions tax agbil1.doc ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING FEDERAL.WAY CODE CHAPTER 14, ARTICLE IV, DIVISION 3, SECTION 153 RELATING TO ADMISSIONS TAX (AMENDING ORDINANCE NOS. 02-432, AND 04-471). WHEREAS, as part of the 2003-2004 budget deliberation process, the City Council has determined that it is advisable to increase the service levels in the area of public safety in public schools and on city streets; WHEREAS, State law permits the City to levy a tax not to exceed 5% on charges for admission to recreation or arimsement facilities and places; and WHEREAS, the City deemed it necessary and advisable to adopt. measures . providing increased revenue to fund the proposed increase in public safety service demands commencing January 1, 2005; and WHEREAS, on December 7, 2004, the City Council deferredihe cOmmencement date to levy admissions tax from January 1,2005 to January 1, 2007. WHEREAS, the City Council desires to defer the commencement date to levy admissions tax from January 1, 2007 to January 1,2011. THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: . Section 1. . Amendment. The Federal Way City Code Chapter 14, Article IV, Division 3, Section 153 is amended as follows: ORD# , PAGE 1 FHSRAC 11.28.-06 t~~ 14-153 Person subject to tax - Amount. Effective January 1, ~2011, there is levied and imposed a tax of two and one-half percent to be paid by every person, regardless of age, who pays an admission charge to any place within the city limits_ No tax shall be levied on any person who is admitted free of charge and . . . from whom no compensating payment is obtained. The tax on reduced admission charges shall be charged on such reduced charge and not on the regular admission charge. (Ord. No. 02-432,9 3, 11-19-02; Ord. No. 04-471, 9 1, 12-7-04) Section 2. Severability. The provisions of this Ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion. of this Ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity or the remainder of this Ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification_ Any act consistent with the authority and prior to the effective date of this Ordinance is hereby ratified and affirmed. Section 4. Effective Date. This Ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication, as provided by law_ PASSED by the City Council of the City of Federal Way this __ day of ,2006. CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC ORD# , PAGEl FHSRAC 11-28-06 1-3 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FJLED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: K:\ORDIN\2006\admission tax amend 2011 start ORD# , PAGE 3 FHSRAC 11-28-06 1-4 ORDINANCE NO. .AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, REPEALING THE FEDERAL WAY CODE CHAPTER 14, ARTICLE IV, DIVISION 3 RELATING TO ADMISSIONS TAX (REPEALING ORDINANCE NUMBERS 02-432, AND 04-471). WHEREAS, State law permits the City to levy a tax not to exceed 5% on charges for admission to recreation or amusement facilities and places; and WHEREAS, the City of Federal Way adopted Ordinance No. 02-432 to provide increased funding for Public Safety through admissions tax; and WHEREAS, on December 7, 2004, through Ordinance No. 04-471, the City Council voted to extend the effective date ofthe admissions tax to January 1, 2007; and WHEREAS, the City Council determined that the admission tax is not currently necessary for . public safety demands; and WHEREAS, the City Council desires to repeal the admissions.tax. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Repealer. Chapter 14, Article IV, Division 3 is hereby repealed as follows: Division 3. LA..dmissions Tax 14 151 Exereise eflicense revenue power. The provisions ofthis chapter shall be deemed an exercise of the po\';er ofthe city of Federal Way to tax for f(:wenue. COrd. No. 02 132, ~ 3, 11 19 02) ORD# , PAGE 1 FHSRAC 11-28.06 1-5 ~ l:> .' ~ ." --~~ ~.~..-~ . . . ....:_;~ ~.. --- - ~ o " " ,. o l:> ORD #___' PAGE 2 fHSRAC 11-28-06 \-6 . , o (2) Cabaret means a room ';\'here dance, musical, or other performing entertainment is pennitted in connection "'lith a restaurant, lounge, tavern or similar business. (3) Nonprofit tax exempt organization means an organization, corporation, or association organized and operated for the ad":/UIlcem ent, appreciation, public exhibition or perfonnance, preservation, study and/or teaching oHIle performing arts (music, dranla including puppetry, opera, film arts or dance), visual arts, historic '.'essels, history or science, ,vhich is currently recognized by the United States of America as exempt from federal income taxation pursuant to Section501(c)(1) or (3) of the Internal Re'.'enue Code of 1954,26 USC Section 501, as no\': existing or hereafter amended, and a division, department or instmmentality of state or local government devoted to the arts, history or science. (1) Place includes, bilt is not restricted to, private clubs, theaters, dance halls, tavern, cabaret, amphitheaters, auditoriums, stadiums, athletic pavilions and fields, baseball and athletic parks, public golf courses and/or dri'/ing ranges, skating rinks, circuses, side shov:s, swinuning pools, amusement parks or similar places, and includes equipment and rides to '.vhich persons are admitted for purpose of recreation such as merry go rounds; roller coasters, go carts, automatic baseball, observation towers and other rides whether such rides are restricted to tracks or not. (5) Subscription means, in addition to its usual and ordinary meaning, annual membership dues or fees in an organization '1/hose principal purpose is to present theatrical or musical performance for its members. (Ord. No. 02 432, ~ 3, 11 1902) . 14 153 PersoR subjeet to tax AmouRt. Effectiye January 1, 2007, there is levied and imposed a tax of two and one halfpercent to be paid by every person, regardless of ~ge, who pays an admission charge to any place ',':ithin the city ORD# , PAGE 3 FHSRAC 11-28-06 1-7 . ... :::=:::I:~==:::':::::::=~;~::::: 04 471, ~ 1, 12 7 04) :: :"RlpUaa, . :::: :1.. ""empl frORl any I"" imp.5.. aRdor lhis :: A ,.. .,. 'ge. for afPj aotivity of allY ol..","',jGrY or s.OORdary .ehaoh \ : =~.:::::. $050 arte5s . _) . I. . __ y. :... . ad by a ROR profit, \llJ< ."em:J'largaaizati.... (Of<I. No. Q2 432, ~3,11 19 021 . . I~~::::=::'::::~:~~::~::::::::: . ::;=.:::;::::::~::hi::I::~::: \ . =:::::::::,::::::l:':O=::b~==fu::: wnwn:::: ~: =:::: aayp&SOR re sell aa .~5ffioB =::~::: :: . . . ::1::::::: ::~I~:::~::':.i::::::::':::::~::= ::.::::: ::~ ~l~l .0 .as.d 6ft ~ lOW ~:;:::i::::: : ORD#_ ,PAGE 4 fHSRAC 11-28-06 \-8 . - service charge prilrted on the tieket. (e) When a ohm&, iG maGe fur aGmission, a sign must he ~OGted in a eOn".>j>ioaotiS ~lllOe an tIl€ entrance or ticket office v.:hieh breaks down the admission charge. as follow~ Bstab hOOed Priee Ser':ice Charge (if any) City TlU 'fotalPrice EOrd. No. 02 132, ~ 3, 11 19 021 14 156 CaU.eetion and payment of tax. The tax required to be colleeted ooder this chaflter shall be deemed to be held in trust by the :;: re<tuirod te co lIoetlRe same m,til remitled to the direeler as her~iR l""',ided.ARY and ::: : ..ymentB dlle aIld ""pOid uuder t!liG ekapter sftall he a deht to the CIty of Federal Way, aIl6 silall _ a ~:eaal ebligatiou .fthe taxpayer that is reqai<ed to eeUeet the"", and shall be a lieR a~oll all the ~er5enal pro~erties efth<> Game. Said HOIl shall have prierity ever aU oIRer li1llls and allligatiollS eKeept these te the state of WasiliBgteR and the Ullited Stat"" govllf\llIl"llll!.. Said Ii"" sil&U he enferced by the director as any other lien 'uauld be enforced agaillSt a c:1efffillting debtor. (I) Regal", MOBIRly ReI_S. The tal' im~osod aodor this chapter shall he dae and ~ayable ill lOOIltRIy iBStallBl""ts, and remi_e lbereof shall he ,,,,,de on or hefure IRe filleellth day of the month f{)llo\'.'illg tHe end ofthemanthly period in which the tax is collee-teEh T\ny person, inclading aRY municipal or quasi municipal corporation, who receives any !"lyRICnt fer aflY admissiOB sharge Oil will... 0 tal< is levied ""der Ibis "'lljlter shalllile w~~~: dKeetor a ,mlt"" retllm Il~en s""lI feifll and sctllllg furtk GIlCI\ Infunnatloll as lbe "!focler shall ORD# , PAGE 5 FHSRAC 11-28-06 1-9 reasonably require, and shall sign and transmit the same to the director ,....ith remittance for the amount. (2) One Time Returns. \Vhenever a person makes an admission charge subject to the tax lovied in this ohapter, and the activity, entertainment, amusement or exhibit is of a temporary or transitory nature or there exists a reasonable question of financial responsibility, of whioh. the director shall be the judge, the director may require the report and remittance of the tax immediately upon the collection of same, at the conclusion onhe perfOlmance or exhibition, or at the conclusion of the series of perfonnances or exhibitions or at such other times as the director shall detennine. (Ord. No. 02 132, ~ 3, 1119 02) 14 157 Deduetians. In computing the tax imposed by this chapter, the follo'Ning amount may be deducted from the measure onhe tax: ~'\mount deri':ed from business v.hich the oity is prohibited form taxing under the Constitution or la'.Ys of this state or the Constitution or laws o[1he United States. COrd. No. 02 432, ~ 3, 11 19 02) 14 158 14 169 Reserved. Section 2. Severability. The provisions ofthis ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity ofthe application thereofto any person or circumstance, shall not affect the validity of the remainder ofthe ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. ORD# ,.P AGE 6 FHSRAC 11.28.06 1-10 Section 4. Effective Date. This ordinance shall be effective five (5) days after its passage, approval and publication as provided by law. PASSED by the City Council ofthe City of Federal Way this _ day of CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC ., APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK.: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K:\ordinance\2006\admissions tax repeal ORD# , PAGE 7 FHSRAC 1 H8-06 1.11 ,2006. COUNca MEETING DATE: December 5,2006 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BaL SUBJECT: FINANCING OPTIONS FOR THE ACQUISITION OF AMC THEATER SITE POLICY QUESTION: Should the City Issue Bonds/Notes to Finance the AMC Site Acquisition? COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: November 28,2006 CATEGORY: o Consent D City Council Business [g] Ordinance o Resolution o o Pub~ic Bearing Other STAFF REpORT By: Iwen Wang, M_~~8ement Services Director__~!~!: M~~~8~ment Services__. ATTACHMENTS: · Staff report dated November 21, 2006 · Preliminary draft ordinance OPTIONS CONSIDERED: 1. Authorize the issuance of a two-year bond/note to finance the acquisition of the AMC site. 2. Authorize staffto use the current City Center redevelopment set-aside funds to acquire the site. STAFF RECOMMENDATION: Staff recommends approving Option 1. CITY MANAGER ApPROVAL: . Committee DIRECTO~ ApPROVAL: Committee Council Council COMMITTEE RECOMMENDATION: Approve Option 1 and fOIWard the draft ordinance for full Council consideration/first reading at the December 5,2006 Council meeting and authorize City Manager and/or designee to execute necessary loan documents upon the effective date of the Ordinance, to allow closing of the loan in 2006. Linda Kochmar, Chair Jeanne Burbidge, Member Jack Dovey, Member PROPOSED COUNCIL MOTION: "1 move the ordinance to December 19, 2006 Council Meetingfor second reading and enactment. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY STAFF REPORT Date: To: Via: From: November 21, 2006 Finance, Human Services & Regional Affairs Committee Neal Beets, City Manager Iwen Wang, Management Services Director Financing Options for the Acquisition of the AMC Theater Site Subject: BACKGROUND: The City has entered into a purchase and sale agreement ("Agreement") for the acquisition of the AMC Theater site ("Site") from Cratsenberg Properties. The terms of the Agreement provide the purchase price of $4.1 million which is due, if all contingencies are removed, at closing. Closing could be as soon as January 2, 2007. The City has $5 million set aside now and will be adding $1 million during the next biennium to the City Center Redevelopment Fund; therefore, it is possible for the City to acquire the property without financing any portion of the acquisition cost. This memorandum will first address the pros and cons of using existing City funds vs. borrowing money for the acquisition. Next we'll address the options, should Council elect to borrow, the type of borrowing, and the length of time. 1. USE EXISTING FUNDS VS. BORROWING . The reason that the City is acquiring this property is to solicit qualified developer(s) to develop projects that are consistent with the City Council's vision for the downtown and to serve as the catalyst or example for additional redevelopments in the City Center. With this purpose in mind, the City's role and intent for this property is to hold it only on an interim basis, and to recover the acquisition cost upon transferring it to qualified developer(s). Given the location, size ofthe Site, and current development market, staffbelieves the process of finding desirable developer(s) and entering into a development agreement and transferring the property to a private entity should take no more than two years. Reasons FOR external borrowing: a) Borrowing Cost vs. Investment Revenue: With the City's ability to borrow funds at a tax-exempt rate and invest in taxable instruments, the City can typically borrow at a rate lower than it could receive from investing the money for the same duration. Currently a two-year bank note will cost around 3.7% to 4.1 %. At the same time, the current rate ofretum on city investments is around 5.3% on overnight deposits, and around 5.4% on a two-year agency or Treasury notes. Therefore, the City would do better to borrow money to finance the purchase and invest the funds in-hand. b) Opportunity Cost: The $4.1 million represents around 80% of the existing Redevelopment funds available. Using $4.1 million to acquire the Site would lock away this substantial portion of the Fund for up to two years. Should other development opportunities arise during this period, they could be prevented P;INMNINMN2V2 11/22106 from achievement due to a lack of city funds. The effect of such lost opportunity could easily exceed the City's borrowing cost. Reasons AGAINST external borrowing: a) Market Risk The Market Risk is the potential that the City may not be able to sell this property for the original purchase price. Market risk is primarily a consideration when deciding whether to purchase the property. It is relevant to financing only to the extent that should the City end up selling the property at a level below the amount being borrowed, the City will need to find additional resources to repay the debt. While the possibility always exists that the economy and market conditions can change and affect the property value negatively, staffbelieves the chance of a substantial negative change occurring in the next 18 to 24 months is slim. It is more likely that the City may consider transferring the property at less than full market value in exchange for specific design elements, and/or public space/use components that best meet public interest. In which case, the City may decide whether to use the Redevelopment Fund to make up this difference. b) Interest Rate Risk The rate advantage discussed above is based on current borrowing and investment conditions. Since the majority of City funds are invested on a very short term basis, the difference between the investing and borrowing rates may be narrowed or even turn negative should the interest rate turn substantially lower than when the borrowing occurred. However, with the short term nature of the loan and the current interest rate outlook, it is unlikely the City will be exposed to substantial risk in the next two years. 2. TYPES OF FINANCING: a) Bond vs. Bank Loan: Depending on the length and amount of funding needs and the use of the proceeds, there are various types of financing options. Typically, cities use a public offering process to issue long- term bonds. Public offerings provide a broad market exposure of the bonds and are likely to provide the most favorable borrowing rates. The out-of-pocket cost of such a traditional bond issuance runs about 1 % of the amount borrowed. In addition to the out of pocket costs, a public offering requires substantially more public disclosure documents, requires more staff work to complete, and the process takes longer to finalize. These added costs and processes, when spread over the longer term, are worthwhile when the resulting borrowing rate is lower. For short-term borrowings, however, the issue costs will have less years to amortize and thus effectively eliminate the rate advantage of a public offering. Therefore most entities would elect to use bank loans for short term, small borrowing (less than $5 million) needs. A bank loan requires substantially less financial and legal documents, no formal rating process, and can be done in a very short period of time. To ensure the rates are competitive, one could request quotes from multiple banks, and also compare rates from recent publicly sold bonds. Staff contacted six banks/financial institutions for rates, terms, and issue costs. Based on the initial response, Bank of America presented the most favorable proposal, followed closely by Cashmere P:INMNINMN2V2 11/22/06 Valley Bank and Key Bank. In addition, these proposals are very competitive when compared with. publicly offered bonds. b) Terms of Borrowin2: From the same preliminary proposals we have received, fixed rate loans are actually cheaper than the initial rate for variable rate loans. Also, the rate difference between 2-year, 3-year, or 5-year terms vary only slightly. However, if the City ends up not needing the funds for the borrowed period, there is generally a prepayment penalty clause that requires the City to buyout the difference if the market rate falls below the note rate. Based on the time staff thinks is needed to go through a developer selection and conveyance process, staff would recommend an initial borrowing term of two years. . At the end of this initial two year period, the City can negotiate an extension and/or refinance the note, if needed. c) Timin2 of Issuance: Under IRS arbitrage regulation, a small issuer (up to $5 million a year) may issue tax exempt bonds without needing to make arbitrage calculations or payments. Another IRS rule says that, if the City does not issue more than $10 million in bonds in a given year, then those bonds are "bank qualified." A "bank qualified" bond is one that a bank/financial institution can hold in their portfolio and count as their required reserves, which makes it a desirable investment instrument for banks, which translates into more favorable interest rates for the City. With the potential closing of the property purchase to occur in early January, and that the City has not used any of our small issuer capacity or "bank qualified" loan capacity in 2006, it would be ideal to issue the bond/note in 2006, thus preserving our 2007 capacity for future borrowing should needs arise. STAFF RECOMMENDATION: Staff recommends Council finance the purchase of the AMC Theater Site by borrowing $4.1 million on a two- year tax -exempt bond/note from an area bank based on the most favorable final proposal received, and proceed with the closing of the bond/note in 2006. P:INMNINMN2V2 11/22/06 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON PROVIDING FOR THE ISSUANCE AND SALE OF A LIMITED TAX GENERAL OBLIGATION BOND OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF $4,100,000 TO FINANCE PUBLIC PROJECTS AND PROVIDE FOR THE TERMS OF AND APPROVING THE SALE OF SUCH BOND. WHEREAS, the City Council (the "Council") ofthe City of Federal Way, Washington (the "City"), has determined that it is in the best interest ofthe City and its residents to issue a limited tax general obligation bond to finance public projects, including property acquisition, demolition, planning, construction and refinancing (collectively, the "Project"); and WHEREAS, (the "Bank"), has offered to purchase the bond on the terms and conditions set forth herein. . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Definitions. As used in this ordinance, unless a different meaning clearly appears from the context: "Bank" means "Bond" means the "City of Federal Way, Washington, Limited Tax General Obligation Bond, 2006" in the principal amount of $4, 1 00,000 authorized by this ordinance. "Bond Account" means the "City of Federal Way Limited Tax General Obligation Bond Account, 2006," established pursuant to Section 6 of this ordinance. "Bond Register" means the books or records maintained by the Bond Registrar for the registration and transfer of the Bond containing the name and mailing address of the owner of the Bond or nominee of such owner and such other information as the Bond Registrar shall determine. P:INMNINMN2V2 11/22106 "Bond Registrar" means the Management Services Director ofthe City who will register and authenticate the Bond, maintain the Bond Register, effect transfer of ownership ofthe Bond and pay principal of and interest on the Bond. "City" means the City of Federal Way, Washington, a municipal corporation duly organized and exiting under the laws of the State of Washington. "Code" means the federal Internal Revenue Code of 1986, as amended from time to time, and the application regulations thereunder. "Commitment Letter" means the commitment letter submitted by the Bank to purchase the Bond and attached as Exhibit A. "Council" means the general legislative authority of the City as the same shall be duly and regularly constituted from time to time. "Proiect" means the public projects, including property acquisition, demolition, planning, construction and refinancing of City property. Section 2. Findings and Authorization ofthe Proiect. The City Council hereby finds that it is in the public interest for the City to undertake the Project. The cost of the Project will be financed from the proceeds of sale of the Bond. If the City Council shall determine that it has become impractical to acquire or accomplish any portion of the Project by reason of changed conditions, the City shall not be required to acquire or accomplish such portions ofthe Project. If any portion of the Project has been acquired or constructed or duly provided for, or found to be impractical, the City Council may apply the Bond proceeds or any portion thereofto the redemption of the Bond or to other capital purposes as the City Council, in its discretion, shall determine. The estimated cost of the Project. and the costs of issuance of the Bond is hereby estimated to be $ P:\NMN\NMN2V2 11/22/06 Section 3. Authorization ofthe Bond. The Council hereby authorizes the issuance and sale of a limited tax general obligation bond ofthe City in the total principal amount of$4, 1 00,000. The bond shall be designated the "City of Federal Way, Washington, Limited Tax General Obligation Bond, 2006," (the "Bond"). The Bond shall be issued in fully registered form, shall be numbered, shall be dated as of its date of delivery to the Bank, shall bear interest at the rate per annum of _ %, until the Bond has been paid or its payment duly provided for and shall mature years from the date of its delivery. Interest shall be calculated on the basis of a 360-day year comprised of twelve 30-day months. Interest shall be payable on the first day 6fthe month that is at least 90 days from the date of closing, and quarterly thereafter, and at maturity or upon prepayment. All principal of the Bond shall be paid at maturity or upon prepayment. Principal of and interest on the Bond shall be payable as described in Section 4 below. Ifthe Bond is not redeemed when properly presented at its maturity or call date, the City shall be obligated to pay interest on the Bond at two percentage points in excess ofthe rates specified above, from and after the maturity or call date until the Bond, both principal and interest, is paid in full. Section 4. Registration. Payment and Transfer. The City's Management Services Director shall act as authenticating trustee, transfer agent, paying agent and registrar for the Bond (collectively, the "Bond Registrar"). Both principal and interest on the Bond shall be payable in lawful money ofthe United States of America. Installments of principal of and interest on the Bond . shall be paid by check or draft of the Bond Registrar mailed (on the date such interest is due) to the . . registered owner or nom.inee at the address appearing on the Bond Register. Upon final payment of all installments and interest thereon, the Bond shall be submitted to the Bond Registrar for cancellation and surrender. P:INMNINMN2V2 11/22/06 The Bond may be transferred only on the Bond Register maintained by the Bond Registrar for that purpose upon the surrender thereof by the registered owner or nominee or hislher duly authorized agent and only if endorsed in the manner provided thereon, and thereupon a new fully registered Bond oflike principal amount, maturity and interest rate shall be issued to the transferee in exchange therefore. Such transfer or exchange shall be without cost to the registered owner or transferee. Section 5. Prepavrnent. The,City reserves the right to prepay the Bond in whole or in part at any time by paying the principal amount thereofto be prepaid together with accrued interest to the date of prepayment. If the Bond is prepaid, whether by voluntary prepayment or otherwise, the prepayment may result in the imposition of a prepayment fee. The prepayment fee shall be in an amount sufficient to compensate the Bank for any loss incurred by it as a result of the prepayment, as documented by the Bank, including any loss arising from the liquidation or reemployment of funds obtained by it to maintain the funds used to purchase the Bond, or from fees payable to terminate the deposits from which such funds were obtained. The Bank shall be deemed to have funded the purchase of the Bond by a matching deposit or other borrowing in then applicable interbank market, whether or not the Bond was in fact so funded. In no case shall a prepayment fee apply if the Bank's internally derived cost of funds is higher on the date of prepayment than it was on the date the fixed rate of the Bond was set. Section 6. Bond Account. A special account of the City to be known as the "City of Federal Way Limited Tax General Obligation Bond Account, 2006" (the "Bond Account") is hereby authorized to be created by the Management Services Director. The Bond Account shall be drawn upon for the sole purpose of paying the principal of and interest on the Bond. Money on deposit in . the Bond Account not immediately needed to pay such interest or principal may temporarily be P:\NMNINMN2V2 11/22/06 deposited in such institutions or invested in such obligations that are legal investments for City funds. Any interest or profit from the investment of such money shall be deposited in the Bond Account. Any money remaining in the Bond Account after payment in full of the principal of and interest on the Bond may be transferred to the general fund of the City, and the Bond Account shall be closed. The Bond is a general obligation of the City. The City hereby irrevocably covenants that it will include in its budget and levy an ad valorem tax, within and as a part of the tax millage levy permitted to cities without a vote of the people, upon all the property within the City subject to taxation in an amount which will be sufficient, with other money legally available therefore, to pay the principal of and interest on the Bond as the same shall become due. The full faith, credit and. resources of the City are hereby irrevocably pledged for the annual levy and collection of such taxes and the prompt payment of such principal and interest. The pledge of tax levies may be discharged prior to maturity of the Bond by making full provision for the payment thereof. Section 7. Application of Bond Proceeds. Proceeds received from the Bond shall be deposited in an account designed by the Management Services Director and be used to finance the Project pursuant to Section 2 and pay costs of issuing the Bond. Money in such account shall be invested in legal investments for City funds. Upon completion of such acquisition or a decision not to complete any portion ofthe proposed property acquisition, any remaining money in the fund shall be transferred to the Bond Account or used for other capital purposes. Section 8. Lost. Stolen or Destroyed Bond. In case the Bond shall be lost, stolen or destroyed, the Bond Registrar may execute and deliver a new Bond of like date and tenor to the owner upon the owner paying the expenses and charges of the City and upon filing with the Bond Registrar evidence satisfactory to the Bond Registrar that such Bond was actually lost, stolen or P:INMNINMN2V2 11/22/06 destroyed and of its ownership thereof, and upon furnishing the City with indemnity satisfactory to the City. Section 9. Form and Execution of the Bond. The Bond shall be in substantially the following form: UNITED STATES OF AMERICA NO. R-1 $4,100,000 STATE OF WASHINGTON CITY OF FEDERAL WAY, WASHINGTON LIMITED TAX GENERAL OBLIGATION BOND, 2006 REGISTERED OWNER: INTEREST RATE: % MATURITY DATE: December 28, 20_ PRINCIPAL AMOUNT: FOUR MILLION ONE HUNDRED THOUSAND AND NOll 00 DOLLARS. The City of Federal Way, Washington (the "City"), a municipal corporation organized and existing under the laws ofthe State of Washington, hereby acknowledges itself to owe and for value received promises to pay, but solely from the Bond Account hereinafter identified, to the Registered Owner identified above on December 28,2008, the principal sum of$4, 1 00,000. Amounts received under this Bond shall bear interest at the rate identified above, as set forth in Ordinance No. ofthe City, passed on December 19,2006 (the "Bond Ordinance"). Interest on this Bond shall accrue from the date money is received, until paid and shall be computed on the basis of a 360-day year and the actual days elapsed. Interest shall be payable quarterly, beginning 1, 2007, and at maturity or upon early prepayment. Principal on this Bond shall be paid on the Maturity Date identified above. Upon payment of this Bond in full, the Registered Owner shall surrender this Bond at the office of the Management Services Director of the City for cancellation. Both principal of and interest on this Bond are payable in lawful money of the United States of America. The City may prepay this Bond in whole or in part at any time by paying the principal amount thereof to be prepaid together with accrued interest to the date of prepayment. A prepayment fee may apply, as set forth in the Bond Ordinance. Interest shall cease to accrue on the date this Bond is prepaid in full. P:INMNINMN2V2 11/22/06 This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Bond Ordinance until the Registration Certificate hereon shall have been manually signed by the Bond Registrar. Reference is made to the Bond Ordinance for definitions of capitalized terms. This Bond has been designated as a "qualified tax-exempt obligation" for banks, thrift institutions and other financial institution. This Bond is issued pursuant to the Bond Ordinance for the purpose of financing capital projects of the City, all in conformity with the Constitution and laws ofthe State of Washington. The City has irrevocably covenanted that it will deposit in the Limited Tax General Obligation Bond Account, 2006 of the City authorized to be maintained by the Bond Ordinance, taxes levied, bond proceeds or refunding proceeds, in amounts which, together with other moneys of the City legally available therefore, will be sufficient to pay the principal of and interest on this Bond as the same shall become due. It is hereby certified and declared that this Bond is issued pursuant to and in strict compliance with the Constitution and laws ofthe State of Washington and ordinances of the City and that all acts, conditions and things required to be done precedent to and in the issuance of this Bond have happened, been done and performed. IN WITNESS WHEREOF, the City of Federal Way, Washington, has caused this Bond to be executed by the manual or facsimile signature of the Mayor and attested by the manual or facsimile signature ofthe Clerk, and the seal of the City to be imprinted or impressed hereon as of the 28th day of December, 2006. CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC P:INMNINMN2V2 11/22106 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON REGISTRATION CERTIFICATE This Bond is registered in the name ofthe Registered Owner on the books ofthe City, in the office ofthe Management Services Director (the "Bond Registrar"), as to both principal and interest, as noted in the registration blank below. All payments of principal of and interest on this Bond shall be made by the City with full acquittance by the Bond Registrar's wire transfer, made payable to the last Registered Owner as shown hereon and on the registration books of the Bond Registrar at his/her address noted hereon and on the registration books of the Bond Registrar. Date of Registration Name and Address of Registered Owner Signature of Registrar Management Services Director December 28, 2006 Section 10. Execution. The Bond shall be executed on behalf of the City with the manual or facsimile signature of its Mayor, shall be attested by the facsimile or manual signature ofthe City Clerk and shall have the seal of the City impressed or imprinted thereon. Only such Bond as shall bear thereon a Registration Certificate in the form recited above, manually executed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. Such Registration Certificate shall be conclusive evidence that the. Bond so authenticated has been duly executed, authenticated and delivered hereunder and is entitled to the benefits of this ordinance. If any officer whose signature appears on the Bond ceases to be an officer of the City authorized to sign bonds before the Bond bearing his or her signature is authenticated or delivered by the Bond Registrar or issued by the City, the Bond nevertheless may be authenticated, delivered and P:\NMN\NMN2V2 11/22/06 issued and, when authenticated, issued and delivered, shall be as binding on the City as though that person had continued to be an officer of the City authorized to sign bonds. Any Bond may also be signed on behalf of the City by any person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign bonds, although he or she did not hold the required office on the date of issuance of the Bond. Section 11. Sale of the Bond. The Council hereby authorizes the sale of the Bond to the Bank pursuant to the terms of the Bank's Proposal attached hereto and authorizes the Management Services Director to accept a binding offer from the Bank consistent with the Terms ofthe Proposal. Upon delivery ofthe Bond, the City shall pay to the Bank a fee and reimburse the Bank for its legal fees as provided in the Commitment Letter, which payments shall be made by check, wire transfer or other mutually acceptable means. Section 12. Tax Covenant; Special Designation. The City hereby covenants that it will not make any use of the proceeds of sale of the Bond or any other funds of the City which may be deemed to be proceeds of such Bond pursuant to Section 148 of the Code which will cause the Bond to be an "arbitrage bond" within the meaning of said section and said regulations. The City will comply with the requirements of Section 148 of the Code (or any successor provision thereof applicable to the Bond) and the applicable regulations thereunder throughout the term ofthe Bond. The City further covenants that it will not take any action or permit any action to be taken that would cause the Bond to constitute a "private activity bond" under Section 141 of the Code. The City hereby designates the Bond as a "qualified tax-exempt obligation" under Section 265(b )(3) ofthe Code for banks, thrift institutions and other financial institutions. The City does not expect to issue more than $10,000,000 in qualified tax-exempt obligations during calendar year 2006. P:INMNINMN2V2 11/22/06 Section 13. Default. The City hereby covenants with the Bank that the following shall constitute Events of Default: (a) nonpayment of principal, interest, fees or other amounts when due; or (b) failure to maintain the tax-exempt status of the Bond. So long as an Event of Default has occurred and is continuing hereunder, outstanding principal amounts will bear interest at a default rate equal to the Interest Rate (as set forth in the Bond) plus two percentage points. Section 14. Ongoing Disclosure and Reporting Requirements. The City is exempt from the ongoing disclosure requirements of Securities and Exchange Commission Rule 15c2-12 by reason of the exemption set forth in subsection (d) (i) of that rule with respect to the issuance of securities in authorized denominations of $1 00,000 or more. The City, however, hereby covenants and agrees for as long as the Bond remains outstanding that it will provide annually to the Bank copies of (a) its audited financial statements for each fiscal year, within 10 days of receipt thereof; (b) the City's internally-prepared, unaudited annual financial statement, within seven months ofthe end of the fiscal year, and (c) the City's biennial budget for the new period within 45 days of commencement of the new budget cycle. Section 15. Ratification: General Authorization. The Mayor, City Manager or the Management Services Director and other appropriate officers ofthe City are authorized to take any actions and to execute documents as in their judgment may be necessary or desirable in order to cany out the terms of, and complete the transactions contemplated by, this ordinance. All acts taken pursuant to the authority of this ordinance but prior to its effective date are hereby ratified. Section 16. Severability. If any provision in this ordinance is declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provision of this ordinance and shall in no way affect the validity of the other provisions of this ordinance or of the Bond. P:INMNINMN2V2 11/22/06 Section 17. Effective Date. This ordinance shall become effective five days after its passage and publication as required by law. PASSED by the City Council of the City of Federal Way this day of ,200_. CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC APPROVED AS TO FORM: CITY ATTORNEY, P A TRlCIA A. RlCHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: K:\ordinance\2006\bond for public projects P:\NMN\NMN2V2 11/22/06 CERTIFICATE I, the undersigned, Clerk ofthe City of Federal Way, Washington (the "City"), and keeper of the records of the City Council (herein called the "Council"), DO HEREBY CERTIFY: 1. That the attached ordinance is a true and .correct copy of Ordinance No. of the Council (herein called the "Ordinance"), duly passed at a regular meeting thereofheld on th.e 19th day of December, 2006. 2. That said meeting was duly convened and held in all respects in accordance with law, and to the extent required by law, due and proper notice of such meeting was given; that a legal quorum was present throughout the meeting and a legally sufficient number of members of the Council voted in the proper manner for the passage of said Ordinance; that all other requirements and proceedings incident to the proper passage of said Ordinance have been duly fulfilled, carried out and otherwise observed; and that I am authorized to execute this certificate. I have hereunto set my hand this _ day of ,20_. CITY CLERK, LAURA HATHAWAY, CMC P:\NMN\NMN2V2 11/22/06 EXHIBIT "A" [ATTACH BANK'S COMMITMENT LETTER] 16 COUNCIL MEETING DATE: December 5, 2006 ITEM #: " - CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: OCTOBER 2006 MONTBL Y FINANCIAL REPORT . POLICY QUESTION: Should the City approve the October 2006 Monthly Financial Report? COMMITTEE: Finance, HurnanServices & Regional Affairs Committee MEETING DATE: November 21,2006 CATEGORY: [gI Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Tho Kraus, Finance Mana~er~ DEPT: Management Services Attachments: · October 2006 Monthly Financial Report Options Considered: 1. Approve the October 2006 Monthly Financial Report as presented and forward to the December 5, 2006 Council Consent Agenda. 2. Deny approval of the October 2006 Monthly Financial Report and provide direction, to staff. .STAFFREcOMMENDATION: NA CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: Council Council COMMITTEE RECOMMENDATION: Forward approval of the October 2006 Monthly Financial Report to the December 5, 2006 City Council Consent Agenda. Jack Dovey Member Linda Kochmar, Chair Jeanne Burbidge, Member PROPOSED COUNCIL MOTION: "I move approval of the October 2006 Monthly Financial Report as presented. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED:" 02/06/2006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # aTYOf A Federal Way GENERAL & STREET .FUND OPERATIONS October 2006 Monthly Financial Repor.t .~ The overall operating of the combined General and Street Fund showed a ppsitive result of $3.17M through October. Overill revenue total $30.58M and is $2.85M or 10.3% above budget, primarily attributable to the exceptional building permjt activities and a positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long-term purposes. Year-to-dah: expenditures total $29.23Mand is $318K or 1.1% below budget. The favorable expenditure is primarily due to the timin,~ difference in when payments are 'made. ' 2005 2006 Variance .~ GENERAL & STREET FUND Annual Annual YTD Annual YTD YTD Favorable (Unfavorabi'e) Summary of Sources & Uses .Budget Actual Actual Budget Budget Actual $ % ~ , " Beginning Fund Balance $ 2,945,041 $ 2.945,041 $ 2,945,041 $ 4,728,229 $ 4.728,229 $ 4,728,229 $ 0 0'0% OPERATING REVENUES .~ ~ 'Property Taxes 8,584,024 8,442,168 6,363,592 8.692,174 6,552,042 6,552,042 - 0:0% Sales Tax 10,793,000 11,305,537 9,227,240 11,120,000 9,075,811 10,262,973 1,187,162 13~1% Criminal Justice Sales Tax 1,781,000 1,817,981 1,477,047 1,877,000 1,524,998 1,607,059 82,061 5\% Intergovemmental 2,210,000 2,248,446 1,905,185 2,287,000 1.937,853 1,958,665 20,812 1~1% leasehold Tax 2,500 2,026 1,722 2,500 2,125 1,995 (129) -O~l% Gambling Taxes 1,430,000 1,501,064 1,305.161 1,414,000 , 1,229,459 1,156,310 (73,149) -5.9% Court Revenue 1,281,000 875,986 695.318 976,000 774,704 820.505 45,801 5~9% , Building Permits/Fees-CO 2,942,400 3,141,368 2,807,935 1,653,400 1,477,904 2,439,007 961,103 65~0% : ROW Permits & Develop Svcs Fees-PW 365,000 346,605 280,232 370,000 299,147 432,619 133,472 44~6% , : licenses , 208,517 233,304 107,052 210,517 96,596 107.162 10,566 10,9% . Franchise Fees 723,000 787,639 787,639 733,090 733,000 871,~1 138.451 18~9% , Passport Agency Fees .85,086 63,418 58,599 .86,000 57,010 (22,456) -28.l3% 79,466 : Recreation Fees .872,335 825,052 754.044 874,335 799,085 778,15~ (20,927) -2~% i Public Safety 931,090 1,100,604 851,949 929,190 719,262 786,614 67,351 9~4% !Admin/Cash Management Fees I 552,000 552,000 460,000 560,000 466,667 466,667 ' 0 otO% , 216'!6% Interest Eamings 172,000 277,945 202,941 . 183,000 133,618 423,075 289,457 : MisclOlher 184,700 305,019 260,452 208,700 178,206 212,176 33,969 ' . 19.~1% Gnae;na Transfers In: - ~ Utility Tax-Celebration Par1< 238,798 238,798 238,798 245,962 245,962 245,962 - otO% Utility Tax-Kenneth Jones Pool 314,000 314,000 94,096 319,000 319,000 319.000 - O!O% Utility Tax-Arts CommIRW&B Festival 93,750 93,750 93,750 93,750 93,750 93,750 - 0,0% Utility Tax-Police Positions 625,000 625.000 625,000 625,000 625,000 625,000 ~ - O.P% Utility Tax-Street Bond Projects 192,000 192.000 192,000 202,000 202,000 202.000 - 0,0% Utility Tax-New Street lights 93,900 93,900 93,900 108,300 108,300 108,300 ~ - 0,0% Utility Tax-Camp Kilworlh M&O 50,000 50,000 50,000 . ~ - 0.0% otal Operating Revenues 34,675,100 35,383,608 28,883,650 33,820,828 27,723,955 30,577 ,501 2,853,546 10.;J% : PPERA TINGEXPENDITURES ~ : \jity Council 388,802 344,136 318,225 409,317 378,497 361,989 16,508 4.t% : City Manager 871,491 853.100 693,909 908,228 738,750 728,017 10,733 1.5% Municipal Court-Operations , 1,401,822 983,097 795,090 1,158,496 881,596 55,349 , 936,946 5.!l% Economic Development 302,115 228,584 186,294 292,893 238,706 174,167 64,539 27.0% Management Services 1,883,518 1,862,587 1,534,223 1,897,272 1,562,793 1,659.908 (97,115) ~ -6.2% Civil/Criminal legal Services 1,145,500 1,005,324 825,267 1,200,561 985,537 927,728 57,809 , 5.9% : Comm. Development SVC5 3,494,215 3.123,953 2,596,673 3,685,745 2,941,966 121,676 ., 3,063,642 4.0% ail Services : 1,442,060 1,400,637 957,853 1,384,060 981,387. (34,870) , 946,517 -3.7% Police Services 16,397,701 15,843,471 13,021,220 17,135,669 14,083.235 14,269,713 (186,478) -1.3% Par1<s and Recreation 3,945,274 3,941.474 3,094,320 4,057,237 3,185,202 3,173,584 11,618 ~ o.t% , Public Works ; 3,910,022 3,644,449 2,915,232 4,280,988 3,424,406 3,125,811 298,595 8.7% otal Operating Expenditures i 35,182,521 33,230,813 26,938,308 36,410,464 29,544,230 29,225,866 318,363 1.1"1. .. Operating Revenues overf(under) , Operating Expenditures (507,421) 2,152,796 1,945,343 (2,589,636) (1,820,275) 1,351,634 3,171,909 .174.~% PTHERFINANCINGSOURCES i. I One-Time Transfers In 81,000 73,551 49,159 55,450 37,678 37,678 - 0.0% Grants & Other 498,256 584,873 464,884 247,772 63,048 63,048 , - 0.0% I Totalother.Financing Sources . 579,256 658,423 514,043 303,222 100,726 100,726 . .. 0.0% 'laTHER 'FINANCING USES , ,. Ci~ManagerContingency - - - 907,747 - - n/a ~ ,a One-Time Transfers to CI P 1,028,030 1,028,030 - 100,000 .100,000 100,000 n/a rye Other 40,000 - - - - - n/a ~a Total Other Firlancing .Uses 1,068;030 ~,028,030 . ',007,747 100,000 100,000 nfa ,. , nfa , otal Ending Fund Balarlce 1,948,846 $ 4,728,229 '$ 5,404,426 $ 1,434,068 $ . $ 6,080,589 nfa nla FHSRAC 11-28-06 K.2 DESIGNATED OPERATING FUNDS Through October, designated operating funds revenue total $17.56M and is $2.84M above the year-to-date budget of $14. 71M with utility taxes and real estate excise taxes being the major contributors. Expenditures of $11.23M is $175K below the budget estimate of $11.41 M. 2005 2006 Variance DESIGNATED OPERATING FUNDS Annual Annual YTD Annual XTD YTD Favorable (Unfavorable) Summary of Sources & Uses Budg~t Actual Actual Budget Budget Actual $ . 0/0 Begin Balance-Designated Funds $ 4,610.136 $ 4,610.136 $ 4,610.136 $ 5,725.052 $ 5,725,052 $ 5,725,052 $ - 0.0% OPERATING REVENUES Intergovemmental 596,245 565.157 470,645 617,953 467,610 467,610 - 0.0% Utility Taxes 8.225,399 8,292,520 6,781.990 8,407,499 6,876,025 7,485,057 609,032 8.9% Hotel/Motel Lodging Tax 150,000 158,117 130,121 150,000 123.441 137,268 13,827 11.2% Real Estate Excise Tax 4,250,000 . 4,695,984 3,981,020 3,150,000 2,670,412 4,658,346 1,987,933 74.4% Dumas Bay Centre 523,775 452,672 368,935 529,598 431,632 409,630 (22,002) -5.1% Knutten Family Theatre 78,515 . 69,648 48,099 84.145 58.111 92,792 34,680 59.7% SWM Fees 3,576,746 3,535,750 2,709,915 3,607,080 2,764,585 2,988,314 223,729 8.1% Refuse Collection Fees 167,701 165,950 152,116 170,217 156,027 154,830 (1,197) ~.8"10 nterest Earnings 203,345 217,821 163,558 204,345 153,439 145,374 (8,065) -5.3% Miscellaneous/Other 217,250 284,251 284,251 - 4 4 - 0.0% - Utility Tax-Knutten Theatre 118,869 118,869 100.000 121.840 121,840 121,840 - 0.0% Utility Tax-Debt Service 4,242,273 4.202.629 3,320.815 3.885,861 - - - nla Utility.Tax-ArteriaIStreets . 890,625 890,625 890.625., 890,625 890,625 890,625 : - 0.0% otal Operating Revenues 23,240,742 23,649,993 19,402,090 21,819,162 14,713,749 17,551,687 2,837,938 19.3% . OPERATING EXPENDITURES \ City Overlay Program 1,547,040 1,495,865 1,454,753 , .1,599,792 1,532,030 1,532,030 . 0.0% Utility Tax-Admin/Cash Mgmt Fees 54.429 54.429 45,358 55,237 46,031 46,031 0 0.0% Solid Waste 387,238 322,151 246,121 340,130 259,857 259,601 ' 256 0.1% . HotellMotelLodging Tax 567,446 509,592 486,787 , 282,627 269,979 178,800 91,179 33.8% Debt Service 6,833,128 6,801,614 2,626,412 3,678,856 2,644,390 2,644,390 - 0.0% Surface Water Management 2.864,111 2,684,052 2,256.024 : 2,975,739 2,501,196 2,441,143. 60,053 2.4% Dumas Bay Centre 538,575 478,294 396,350 534,628 443,033 430,883 12,150 2.7% Knutzen Family Theatre 201,090 168,945 137,659 201,720 164,364 152.670 11,694 7.1% Oul: Utility Tax-Celebration Pari< 238,798 238,798 238,798 245,962 245,962 245,962 - 0.0% Utility Tax-Kenneth Jones Pool 314,000 314,000 94,096 319,000 319,000 319,000 - 0.0% Utility Tax-Arts CommlRW&B Festival 93,750 93.750 93,750 93,750 93,750 93,750 - 0.0% Utility Tax-Police Positions 625,000 .625,000 625.000 625,000 625,000 625.000 - 0.0% Utility Tax-Street Bond Projects 192,000 192.000 192;000 202,000 202,000 202.000 - 0.0% Utility Tax-New Street Lights 93,900 93,900 93,900 108.300 108,300 108.300 - 0.0% Utility Tax-Knutzen Family Theatre 118,869 118.869 100,000 121,840 121.840 121,840 - 0.0% Utility Tax-Arterial Streets Overlay 890,625 .890,625 890.625 890.625 890,625 890,625 - 0.0% Utility Tax-Camp Kilworth M&O - - - . 50,000 50,000 50,000 - 0.0% Utility Tax-Debt Service 4,242.273 4,202,629 3.320,815 3,885,861 - - - nla Utility Tax-Transportation CIP 890,625 890,625 890,625 890,625 890,625 890,625 - 0.0% !Total Operating Expenditures 20,692,897 20,175,138 14,189,072 17,101,692 11,407,981 11,232,649 175,332 1.5% !Operating Revenues over/(under) Operating Expenditures 2,547,845 3,474,855 5,213,018 4,717,470 3,305,768 6,319,038 3,013,270 91.2% OTHER FINANCING SOURCES One-Time Transfers In 60,404 62,904 30,404 . - - - - n/a Grants/Mitigation/Other 175,036 257,131 120.816 123.280 307,173 307,173 - .0.0% Total Other Financing Sources 235,440 320,035 151,220 123,280 307,173 307,173 : . .0.0% OTHER FINANCING USES One- Time Transfers Out 2,830,419 2.679,974 1,979.974 4,255.095 4,255,096 4.255,096 - 0.0% Other - - - - - - - nlil Total Other Financing Uses 2,830,419 2,619,914 1,979,974 4,255,095 4,255,096 4,255,096 - 0.0% ENDING FUND BALANCE Arterial Street - 97,272 33.990 (1) - (10,917) nla nla. Utility Tax 868,708 1.027,502 1.340,383 1,228,801 - 4,238,686 nla nla Solid Waste & ReCycling 60,641 121,707 77,521 75,072 - 204,401 n/a nla HotellMotel Lodging Tax - 132,627 . 102,000 - - 145,885 nJa nla Paths & Trails 14,991 15,272 13,538 24,831 - 23.806. nla nla Debt Service Fund 2,815,373 3,195,705 5,736,356 3,902,710 - 2,431,584 nla nla Slirface Water Management 799,420 1,120,908 695,252 1,059,622 - 1,018,145 nla nla Dumas Bay Centre Operations , - (14,816) (16,710) (16,046) - (21,517) .i1!a nla Knutzen Family Theatre 3,869 28,875 12,071 35,716 - 66,095 nla nla otal Endina Fund Balance $ 4,563,002 $ 5,725,052 $ 7;994,401 $ 6,310,705 $ . $ 8,096,168 . nla nla FHSRAC 11.28-06 . K.3 Real Estate Excise Tax Compared to 2005, collections are up $677K or 17%. October's receipt of $323K is $85K above October 2005's activity and includes a total of 299 real estate transactions, of which 94 were tax exempt and of the remaining 205,10 were mobile home sales. The annex area has contributed year-to-date revenue of $82,885. The largest transactionS in the current month consist of the sales of a couple residential homes, Toys R Us @ 31510 20th Ave S, and Quality Inn & Suites @ 34610 Pacific Hwy S. REAL ESTA TEEXCISE TAX REVENUES Year to date thru October 2005 2006 Change from 2005 Month Actual Actual $Var % Var Jan $ 170,866 $ 157,303 $ (13,563) -7.9% Feb 275,617 468,067 192,449 69.8% Mar 384.048 585,651 201,602 52.5% Apr 784,135 464,491 (319,644) -40.8% May 481,264 536,863 55,599 11.6% Jun 425,029 403,129 (21,900) -5.2% Jul 290,288 472,383 182,095 62.7% Aug 416,213 425,803 9,591 2.3% Sep 515,578 821,731 306,153 59.4% Oet 237,983. 322,927 84,944 35.70fi, Nov 357,228 - - - . Dee 357,736 - - - , , YTD Total $ 3,981,020 $ 4,658,346 $ 677,326 17.0% Sales Tax Year-to-date revenue of $10.26M is above October 2005 year-to-date revenue of $9.23M by $1.04M or 11.2%. The current month's Sales Tax of $1.04M is above the 2005 monthly activity by $43K or 4.3%. As shown in the detail by SIC code table, new construction alone increased by $581K, which is the primary contributing factor of the positive bottom line. In addition, the major projects that contributed to this increase are mainly public projects. For these reasons, the sales tax improvement is temporary in nature, different than the broad based economic improvement which would be more sustainable. LOCAL RETAIL SALES TAX REVENUES Year-ta-date .thru October 2005 2006 Change from 2005 .Month Actual Actual $ % Jan $ 862,219 $ 938,053 $ 75,834 8.8% Feb 1,155,867 1,365,682 . 209,815 18.2% Mar 794,197 .862,566 .68,369 8.6% Apr. 752,487 862,628 110,141 14.6% May 935,065 996,964 61,899 6.6% Jun 857,410 964,270 106,860 12.5% Jul 813.885 975,607 161,722 19.9% Aug 1.057,583 .1,197,003 139,420 13.2% Sep 1 :004,058 1,062,683 58,625 5.8% Oct .994,469 1,037,517 43,048 4.3% Nov 1.051,158 - - -, Dee 1,027,139 - - - YTD Total $ 9,227,240 $ 10,262,973 $ 1,035,733 11.2% Sales Tax bv SIC Code COMPARiSON OF SALES TAX COLLECTIONS BY SIC GROUP ~) Year-ta-date thru October . Component 2005 2006 Change from 2005. Group Actual Actual $ %~ Retail Trade $ 4,863,919 $ 5,219,520 .$ 355,601 7.3% . Services 1,855,478 1,903,455 47,971 2.6% Construct/Contract 1,122,253 1,703,699 581,446 51J1% Wholesaling 429,421 452,121 22,700 5.3% . Transp/Utility 11,693 13,643 1,950 16,,1% : Information 505,684 452,208 (53,476) -10,6% Manufacturing 108,226 158,708 50,482 46.6% Government 28,144 38,527 10,383 36:$% : Fin/Ins/Real Estate 282,894 291,936 9,042 3,~% . Other 19,528 29,156 9,628 49,:3% . Total $ 9,227,240 $ 10,262,973 $ 1,035,733 11:2% Retail sales continue to remain the largest source of sales. tax revenue, accounting for 51% of all sales tax collections. Year-to-date retail sales tax collection is 4~ $356K or 7% above year-to-date 2005; majority of the increase is in the following areas: miscellaneous stote retailers, electronics arid appliances, general merchandise stores, and motor vehicles and parts dealer. ~ Services industry accounts for 19% of the total sales tax collections. On year-to-date hasis, services sales tax is up $48K or 3% compared to 2005. This includes $100K in one-time ,increase from a major software company. Wholesale trade accounts for 4% of the total sales U!X collections. Year-to-date wholesaling activity is up $23J<. or 5% above 2005 year-to-date. Majority of the increase is .. due to wholesale trade of nondurable goods. Manufacturing activity accounts for 2% of the total safes. . ~. tax collections is up $50K or 47% when compare to 2005 year-to-date.Primary reason for the increase is due to increasing in wood product manufacturing. ... Government activity shows an increase of $10K or 371Yo compared to 2005's activity due to increase of non- classifiable establishments. and executive and legislati~e public administration.. .. Construction and contracting activity, which accounts for 17% of sales tax collections, is up $581K or 52% fro~ 2005's activity. Sales tax received year-to-date on maj~r City projects total $5l4K or 30% of total construction and contracting activity. ~.. Sales Tax bV Activity The City's largest retail center, South. 348th, which generates 13% .of the City's sales tax, is showing an increase of$79K or 6% compared to the year 2005. The Commons is showing an increase of $26Kor 3% compared to year 2005 activity. . l Major Auto Sale's collection total $372K and is $18K'or 5% above 2005. FHSRAC 11-28.06 K.4 S 3 12th to S316th tax collections are up by $21K or 4% comparing to prior year. Pavilion Center tax collections are up by $23K or 6% comparing to prior year. Federal Way Crossings is the newest addition Therefore, history infoImation is not available. date collection totals $46K. in 2006. Year to SALES TAX COMPARISON by AREA Year-to-date thru October 2005 2006 Chg from 2005 Group Actual Actual $ % Total Sales Tax $9,227,240 $10,262,973 $1,035,733 11.2% S 348t11Block $1,241,901 $1,320,644 $78,743 6.3% % chg from prey yr -8.8% 6.3% na na Percentage of total 13.5% 12.9% -0.6% -4.4% The Commons 827,452 853,070. 25,618 .3.1% % chg from prey yr 17.5% 3.1% na na Percentage of total 9.0% 8.3% -0.7% -7.3% Major Auto Sales 353,846 371.803 17 ,957 5.1% , % chg from prey yr -8.4% 5.1% na na , Percentage of total 3.8% 3.6% -0.2% -5.5% : S 312th to S 316th 475,963 496,871 20,908 4.4% , % chg from prey yr -10.0% 4.4% na na. . Percentage of total 5.2% 4.8% -0.3% -6.1% : Pavilion Center 383,286 406,268 22,982 6.0% ; % chg from prey yr -10.3% 6.0% na na Percentage of total 4.2% 4: 0"" -0.2% -4.7% ; FW Crossings - 45,874 45.874 100.0% % chg from prey yr na na na na . Percentage of total na 0.4% na na Gambling Tax Gambling tax collection through October is $1.16M. In comparison to 2005 year-to-date collection, 2006's tax collection is lower by$149K or 11.4%. January and February's favorable variance is the result of a change in accounting of accruals and therefore includes approximately $50K of 2005 gambling taxes. March through August and October gambling tax is declining mainly due to two major establishments' decreased activity. Smoking ban appears to be a factor for the decrease. Our biggest contributor experienced approximately 9% decrease when comparing to 2005 year- to-date, while the other smaller establishments faced a decrease anywhere from 8% to 51 % in activities. The annex area has contributed year-to-date revenue of $15,712. GAMBLING TAX REVENUE Year- To-Date . Through October Month .Jan Feb Mar Apr May Jun Jul Aug Sa Oct Nav Dec .Total 2006 Actual $137.311 115,768, 130,206 ! 136,467 132,353 122,257 . 130,114 ; 133.906 115.878 : 150,900 : 119,925: 75,979 ' '$1,306,161. -11.4% 2006 Change frorn 2006 Actual '$ Var % Var $ 145,990. $ 8,680 6.3% 123.992 8,223 7.1% 103,346 26,860) -20.6% 121,394, (15,073) -11.0%. 94,551, 37.802 -28.60/0 101,385. (20.872) -17.1% 104,308, (25,806) -19.8% 124,513: (9,393) -.7.0% 123,753, 7,875 6.8% 113,078: (37,822) -25.1%. Utility Tax .Utility taxes received through October total $7.49M and is above 2005 year to date collections by $703K or 10%. UTILITY TAXES Year-to-date thru October 2005 2006 Chg from 2005 Month Actual Actual $Var %Var Jan $ 726,583 $ 876,526 $ 149,943 20.6% Feb 794,152 838,752 44,600 5.6% Mar 731,064 801,915 70.851 9.7% Apr 770,397 923:992 153,596 19.9% May 745,699 768,173 22,475 3.0% Jun 592,788 644,689 51,900 8.8% Jul 609,227 655,651 46;424 7.6% Aug 585,489 627,881 42,392 7.2% Sep 590,070 633,958 43,888 7.4% Oct 636,521 713,520 76,999 12.1% Nov 635,678 - - - . Dec 882,017 - - - Tax Rebate (7,165) (5,354) 1,811 -25.3% YTD Total $ 6,781,990 $ 7,485,057 $ 703.067 10.4% Tax rebates are exduded fTom total Compared to year-to-date 2005, Electricity is up $269K or 12%, Gas is up $243K or 23%, Cable is up $66K or 9%, 'Phone is down $46K or 6%, and Cellular phone is up $127K or 9%. UTILITY TAXES Year-to-date .thru October I 2005 Actual Electric $ 2.178,143 $ Gas 1,067,960 Solid Waste 440,549 Cable 723,144 Phone 831,226 Cellular 1,372,575 . Pager 2,284 .SWM 166,109 ax Rebate (7.165) Total $ 6,781,990 $ Tax rebates are excluded from total 2006 Actual 2,446.951 $ 1,311,098 471,939 788,801 785,563 1,499,749 241 180,715 (5,354) 7,485,057 $ Change from 2005 $ var % Var 268,809 12.3% 243,139 22.8% 31,390 7.1% 65,658 9.1% (45.663) -5.5% 127,173 9.3% . (2.044) -89.5% 14.605 8.8% 1,811 -25.3% 703,067 10.4% HoteVMotel Lodging Tax Hotel/Motel lodging tax collections through October total $137K. October's negative variance is due to timing of approximately $4K to be expected to receive in November's distribution. Compared to 2005, the lodging ,tax is $7K or 5% above the same period, HOTEL/MOTEL LODGING TAX REVENUES Year-to-date thru October 2005 2006 Change ~rom 2005 Month Actual Actual $Var %Var Jan $ 9,669 $ 11,357 $ 1,687 17.5% Feb $ 11,717 $ 11,290 (427) -3..6% Mar $ 9,153 $ 11.953 2,800 30.6% Apr $ 11 ;390 $ 11,675 284 2.5%. . May $ 14,067 $ 15,039 972 6.9% Jun $ 11,566 $ 11,798 232 2.0% Jul $ 12,247 $ 14,245 1,998 16.3% Aug $ 14,632 $ 16,626 1,994 13.6% Sap $ 17,633 $ 18,082 449 2.5% oct $ 18,047 $. 15.205 (2,842) -15:8% Nov $ 13,765 $ ,Dec $ 14,231 $ $ 130,121 $ 137.268 $ 7,147 5.5% FHSRAC 11,28-06 K.5 State Shared Revenue Year-to-date distribution .of $4.21M is above 2005's . activity by $312K or 8%. Liquor profits tax is down while local criminal justice sales tax, criminal justice high crime and fuel tax are up. Year to date through October, ne~ gas tax effective in August 2005 has contributed $178K of the lllcrease. STA TE SHARED REVENUES Year to date thro October 2005 2006 Change from 2005 Revenue Actual Actual $ % liquor Profits Tax $ 468,724 $ 416,817 $ (51,907) -11.1 % liquor Excise Tax 350,470 367,951 17.482 5.0% Crim Just Low-Pop/DCD 79,066 80,897 1,830 2.3% Criminal Just High Crime 90,299 90,299 .100.0% Local Crim Just Sales Tax 1,477,047 1,607,060 130,013 8.8% FuelTax' . 1,510,222 1,634,358 124,135 8.2% . DUI- Cities 14,396 14,259 (137) -1.0% Total $ 3;899,925 $ 4,211,640 $ 311,715 8.0% . Fuel tax is induded in. both general/street and designated operating funds. Permit Activity Year-to-date building permit activity is below 2005's year- to-date activity by $369K or 13%. The primary reason for the negative balance is due to 2005 beiDg a record year with respect to large peimits from April through June of 2005, such as: Christian. Faith Center, Wal-Mart, Danville Station, Collela Estates, Celebration Center,. and Woodstone Credit Union. The unfavorable change in September is due decreasing in building activities during the month when comparing to prior period. A significant permit for the. Weyerhaeuser Building in October 2005, explained for the negative variance of October 2006. Significant permits during October 2006 include Quadrant. BUILDING PERMITS & FEES Year-to.Date Through October 2005 2006 Change from 2005 Actual Actual $ % Jan 164,108 111,925 (52,184) -31.8% Feb 160,765 239,689 78,924 49.1% Mar 206,886 217,839 10,953 5.3% : Apr 421,260 306,214 (115,046) -27.3% : May 452,483 228,733 (223,749) -49.4% . Jun 330,658 245,637 (85,021) -25.7% . Jul 215,967 274,730 58,762 27.2% iAug 314,271 404,296 90,025 28;6% : Sep 255;906 171,649 (84,257) -32.9% , Oct 285,630 238,296 (47,335) -16.l)% Nov 175,341 - - - . Dec 158,092 - - - . YTD Total 2,807,935 2,439,007 (368,928) .13~1% Annual Total 3,141,368 na na Community Development's positive expenditure variance of $122K is due to under spending one-time programs. Right-of-way permits and development services fees are up by $152K or 54% when compared to 2005's year-t~- date activity, due to a very active construction sector. . ~ ROW PERMITS & DEVELOPMENT SERVICES FEES , Year-to-Date Through October ,. 2005 2006 Change from 2095 Actual Actual $ %~ Jan 20,643 36,913 16,271 78,.8% Feb 27,622 45,720 18,099 65.5% Mar 23,748 34,545 10.797 45,5% , Apr 23,253 25,072 1,818 .7~.a% May 36,684 33,195 (3,490) -9;5% Jun 28,971 44,256 15,285 52:.8% . Jul 30,332 39,068 8,736 28;8% Aug 29,350 101,615 72,265 246;2% Sep 39,638 29,635 (10,003) -25;2% Oct 19,992 42,602 22,610 113~1% Nov 27,648 - - ,- Dee 38,724 - - ~- YTO Total 280,232 432,619 152,387 54~4% . Annual Total 346,605 na !na Public Work's positive expenditures variance of $299K is due to . under spending of Greater Federal w.ay JOu).t Emergency Management Funds, salary savings from l~t quarter's Emergency Management Coordinator position vacancy, under spending of one-.time funded progr~~ and timelier hilling and cost recovery for permit fees~ inspections and plan checking fees, as well as timin~ difference for other goods and services. Public Safety Expenditures through October total $14.27M, which is $186K or 1.3% above the year-to-date budget of$14.08M;. This negative variance is due to overtime and other miscellaneous service and charges. a. Revenues through October total $787K and is $67K or 9% above year-to-date estimate. The favorable variance is due to litigation settlement funds of $84K received in 2006 fot ~ bulletproof vests. Through October, City overtime is 13% or $52K above last year. There is a 16% decrease in overtime fo~ contracted services and traffic school. When the decrease from the billable overtime is included, the total overtim~ increased is reduced to $39K or 8%. . Type 2005 2006 $ % ... Training $ 13,361 $ 26,129 $ . 12,769 96% Court 26,877 25,618 (1,259) -5%" Field Oper 312.180 356,891 44,711 14%' SOAP n/a Other . 57,147 53,112 (4,036) _7O~ City Portion 409,565 461,151 52.185 13% Contract/Grant 39,198 .38,003 (1,195) -3% Traffic School 43,903 32,445 (11,458) -26%' Homeland See 826 (826) -1 oo%' Billable 83,927 70,448 (13,479) -16% Grand Total $ 493,492 $ 532,198 $ 38.707 8% FHSRAC 11.28.06 K.6 PS Overtime By Month Change 2005 2006 $ % Jan $ 50,235 $ 51,717 $ 1,482 3% Feb 54,688 46,446 (8,242) -15% Mar . 48,571 51.638 3,067 6% Apr 53,135 56,413 3,278 6% May 38,533 45,026 6,493 17% Jun 55,867 61,129 5,262 9% J.ul 44,155 53,903 9,748 22% Aug 45,364 49,527 4,162 9% Sep 61,691 58,165 (3,526) -6% Oct 41,252 58,234 16,981 41% Nov 67,305 - - - Dee 42,002 - - - YTD $ 493,492 $ 532,198 $ 38,707 8% Annual Total $ 602,799 Jail Services Jail Services through October is $981K, which is $35K or 3.7% above the year-to-date budget of $947K. The unfavorable variance is mainly due to timing difference of payments in 2005, current year-to-date budget is based on prior year actual. Court Revenue . Excluding ,probation through October revenue is up $140K or 23% compared to year-to-date 2005. COURT:REVENUE Through October 2005 2006 Change from 2005 i Month Actual Actual $Var %Var ; January $ 62,618 $ 63,844 $ 1.226 2,Oo/~ : February 63,236 77,646 14,410 22.8% March 61,529 68,498 6,969 11.3% : April 60,872 75,494 14,622 24.0% , May 63,309 78.082 14,773 23.3%. ; June 55,631 81.345 25,714 46.2% ; July 50,952 68.616 17,665 34.7% ; August 55,280 78.613 23,333 42.2% .; September 56,387 75,256 18,870 33.5% ; October 77 ,052 79,872 2,820 3.7"4 ; November 68,906 - - O. OO/~ ; December 68,535 - - 0.0% : Subtotal $ 606,866 $ 747,267 $ 140,401 23.1% . Probation Svcs '88,453 73,238 (15,214) -17.2% YTO Total $ 695,318 $ 820,505 $ 125,187 18.0% Traffic and non-parking fmes total $441K and is $52K or 13% above year-to-date 2005. Parking infractions total $55K and is $27Kor 98% above year-to-date 2005. DUI and other misdemeanors total $86K and is $8K or 10% above year-to-date 2005. Criminal costs total $36K and is $6K or 20% above year-to-date 2005. Criminal Conviction Fees total $21K and is above year-to-date 2005 by $20K. The City . didn't start. receiving the fees until August of 2005. Services and Charges total is $30K and is above year-to-date 2005 by $15K. This category includes Legal Services which the City didn't start receiving~til June of 2005. Shared Court Costs total is $9K and is above year-to-date 2005 by $5K because this category includes Court Enhancement revenue which the City didn't start receiving until October of2005. , COURT REVENUE : ,By Category Through October 2005 2006 Change from 2005 Actual Actual $Var % Var Civil Penalties $ 11,324 $ 13,138 $ 1,815 16.0o/~ Traffic & Non-Parking 389,811 441,362 51,551 13.2% Parking Infractions 27,807 55,190 27,383 98;5% DUI & Other Misd 78,292 86,106 7,814 10.0% , Criminal Traffic Misd 37,010 36,020 (991) -2.7% Criminal Costs' 29,868 35,878 6,010 20.1% , Interest I Other I Misc 13,515 20,068 6,553 48.5% Criminal Cony Fees 994 20,780 19,786 n1a Shared Court Costs 3,737 8,791 5,054 n1a Services & Charges 14,508 29,935 15,427 n1a Subtotal $ 606,866 $ 747,267 $ 140,401 23.1% , Probation Services 88,453 73,238 (15,214)1 -17.2% YTO Total $. 695,318 $ 820,505 $ 125,187T 18.0% . Criminal costs Include screener.fees. Municipal Court year-to-date expenditures of $882K is $55K or 6% below estimates. Salary and benefits are down due to position vacancies earlier this year, and also timing differences of goods and services payments. Parks & Recreation Overall parks operations expenditures through October total$3.17M, which is $12K or 0.4% 'below the year-to- date budget of $3.19M. D\lIIllls Bay Centre revenues and expenditures are both below budget: Knutzen Family Theatre's revenue exceeds budget while expenditures are below. Recreation and Cultunil Services Direct program expenditures total $1.07M or 80.7% of the total annual budget of$1.33M not including indirect costs. .Including indirect administration costs, recreation expendi~es total $1.37M and are 7<}.4% of the total annual budget of $1. 13M. Recreation fees total $772K and are 93.2% of the total annual'budget of $829K. Recreation fees have recovered 72% of direct progyam costs and is 9.6% above the annual budgeted recovery ratio of 62.4%. Considering indirect administration costs, the recovery ratio is reduced to 56.2% or 8.3% above the annual budgeted recovery ratio of 47.9%. Dumas Bav Centre Dumas Bay Centre operating ,revenue of $41 OK is down by $22Kor 5% compared to the year-to-date budget of '$432K. Ope.-ating expenditures through October total $43IK, which is $12K or 3% below the year-to-date budget of $443K. Dumas Bay Centre has recovered 95.1% of its operating expenses. Knutzen Familv Theatre Operating revenue of $93K is up $35K or 60% compared to the year-to-date. budget of $58K. Operating . expenditures through October total $153K, which is $12K or 7% below the year-to-date budget of $164K. Knutzen Theatre has recovered 60.8% of its operating expenses. FHSRAC 11.28-06 _K.7 ,RECREATION & CULTURAL SERVICE PROGRAMS Afo:ID DUMAS BAY CENTRE PERFORMANCE Year to Date Through October 2006 'I Revenues I Expenditures \ Recovery Ratio % r Budget I Actual I % I Budget I Actual I % TBudget I Actual RECREATION & CULTURAL SERVICE PROGRAMS 2,000 2,045 102.2% 20,398 93,600 106,992 114.3% 234,700 60,558 45,319 74.8% 90,131 204,970 199,05397.1% 129,766 170,300 117,646 69.1% 178,019 28,500 34,549 121.2% 76,059 18,512 41,796 225.8% 60,776 500 936 187.3% 1,800 25,700 25.104 97.7% 41,200 16,195 31,919 197.1% 70.105 208,000 166,702 80.1% 425,795 $828,835 $ 772,061 93.2% $ 1,328,749 $ - - 0.0% 400,524 $ 828,835 $ 772,061 93.2% $ 1,729,273 $ DUMAS BAY CENTRE 409,630 I 77.3% 92,792 I 110.3%1 Program Steel Lake Aquatics Arts & Special Events Youth Athletics Adult Athletics Community Recreation Community Center Recreation Inc Youth Commission Red, White & Blue" Senior Services Kenneth Jones Pool Subtotal Administration TOTAL RECREATION Dumas Bay Centre Knutzen Family Theatre I TOTAL DUMAS .BAY'CENTREi'$ . Arts Commission" GRAND TOTAL 529,598 '84,145 1 '.613,743 i '$ 534,628 201,720 736,349 ! $ 119,601 2,585,223 $ 502,421 I $ 19,731 145,246 43,120 124,761 121,289 93,806 61,320 1,122 48,797 61,440 352,026 1,072,657 300,917 1,373,574 430,883 152,670 583,553 ! 44,245 2,001,372 96.7% 61.9% 47.8% 96.1% 68.1% 123.3% 100.9% 62.3% 118.4% 87.6% 82.7% 80.7% 75.1% 79.4% 80.6% 75.7% 9.8% 10.4% 39.9% 73.7% 67.2% 105.10/. 158.0% 159.5% 95.7% 97.0% 37.5% 36.8OIc 30.5% 68.2% 27.8% 83.5% 62.4 % nla 23.1 % 52.001c 48.8% 47.4% 62.4% 72.00/. nla nla 47.9% 56.2OIc 99.1% 95,1% 41.7% 60.8% .' Exdudes interfund transfers and Celebration Park. Other Deparimental Variances Clne-time funded programs: To date, only 36% of the one. time programs have been spent. City Council year-to-date expenditures total $362Kis $17K below estimate due to over estimated budget for salaries and benefits. Management Services year-to-date .expcnditures of $1.66M is $97K above budget due to timing of election cost which will reverse at year-end. The department expects to b~ within appropriated budget by year-end. City Manager year-to-date expenditures of$728K is below estimates by $l1K due to salary savings from the vacant. City Manager position. Law year-to-date expenditures total $928K and is $58K below estimates due to timing of professional services and of one-time programs. To date, only $55K or 47% of thj . . $118K one-time budget has been spent. Economic Development year-to-date expenditures of $174K is $65K below estimates due to under spending of fHSRAC 11.28-06 j(.8 CASH & INVESTMENTS The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to deteimine whether market yields are being achieved is the range between the average 6- month US Treasury Bill (5.07%) and the State Investment Pool (5.20%). The portfolio average current in-house investment yield is 5.13% within two benchmarks. Investment Schedule .October 2006 Settlement Interest , Investment Maturity Yield to Tvpe Date - Payments Par Amount Cost Date Maturitv . Aoencv- FFCB 31331QN78 06/09/03 03/09 - 09/09 $ 1,000,000 $ 999,500 3/9/2007 2.46% Aoencv- FNMA 3136F3VQ6 OS/27/03 OS/25/06 $ 1,000,000 $ 1,000,750 ' 5/25/2007 2.48% AQency- FNMA 3136F3UT1 05/30/03 06/03/06 $ 1,000,000 $ 997,529 12/3/2007 2.59% AQency- FHLMC 3128X1VW4 08/22/03 01/30/06 - 7/31/06 $ 900,000 $ 887,400 1/30/2007 3.18% : Aoencv - FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000,000 , $ 1,000;000. 5/25/2007 4.07% Agencv -FHLB 3133XBT54 OS/25/05 11/25/05 - 5/25/06 $ 1,000,000 $ 1,000,000 5/25/2007 4.07% Aoencv- FHLMC 3128X4RFO 10/24/05 04105/06 - 10/06/06 $ 1,000,000 $ 999,990 10/24/2007 4.63% AQency- FHLMC 3128X4RFO 10/24/05 04/05/06 - 10/06/06 $ 1,000,000 $ 1,000,000 10(24/2007 4.63% AQency- FHLMC 3128X46M8 08/23/06 Bullet no int until end $ 1,000,000 $ 1,001,419 8/15/2007 5.28% AQency- FHLMC 3128X46M8 08/23/06 Bullet no int until end $ 1,000,000 $ 1,001,419. 8/16/2007 5.28% . Aoen.cv- FHLB 3133XGNG4 08/22/06 2/22 & 8/21 $ 1,000,000 $ 1 ,000,150 2/21/2008 5.40% . Agericy ~ FHLB 3133XGNG4 . 08/22/06 . 2/22 & 8/22 $ 1,000,000 $ 1,000,150 2/22/2008 5.40% . Subtotal In-House Investments $ 11,900,000 $ 11,888,307 : : AveraQe Maturity. 291 , Averaoe Yield to Maturity 4,40% Averaoe Yield - 6 mo. T -Bill 5.07% . Municioar Investor Account $ 16.742,993 1 day 5.38% State Investment Pool $ 36,944,460 1 day 5.20% AveraQe Portfolio Maturity & Yield 53 5.13% Totallnvestnients $.65.575,761 The ~otal invested balance at the end of October is $65.58M, which includes $36.94M ,in the state investment pool, $11.89M . ,in-house investment purchases, and $16.74M in the Mumcjpal Investor Accounts. The state pool is composed offepurchase agreements (74.06%), agency coupons and callables (12.32%), IB bank deposit (6.52%), treasury securities (0.12%), agency floating rate notes (2.3%), discount notes (1.78%) and certificates of deposit (2.90%). The City's total investment portfolio is made up of56% State Pool, 18% In-House Investments, and 26% Municipal Investors Accounts. Municipal Invenstors Account 26% Total.Portfolio by Category :October 31,2006 InterestR,ates 'Com parison For the Month of October 2006 6.0% 3.0% I-- : In , t [] 6 Month T-BiII 5.0% 4.0% _ State Investment Pool [] In-house Investment 2.0% In-House Investments 18% State InvestmntPooJ 56% IJ Municipal Investor 1.0% Account 0.0%- Portfolio Average 2003 2004 2005 .2006 FHSRAC 11.28-06 K.9 COUNCIL MEETING DATE: December 5,2006 ITEM #:_ CITY OF FEDERAL WAY 'CITY'C.OUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the total amount of$5,389,067.98 COMMITTEE: Finance, Human Services & Regional Affairs Com:mittee MEETING DATE: November 28, 2006 CATEGORY: [g] Consent 0 Ordinance o City Council Business 0 Resolution STAFF REI'ORT By: Tho Kra.u_s, Finance Manage~ o Public Hearing o Other DEfT: Management Services I, the undersigned, do her by certify under penalty ofpetjury that the materials have been furnished, the services rendered, or the labor pe ormed as described 'herein and that the claims are just and due obligations against the City of Federal. y, W ,. gton, and that I am authorized to authenticate and certify said liens. Attachments: Voucher List Options Considered: NA STAFF RECOMMENDATION: NA CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: Councit Councit COMMITTEE RECOMMENDA nON: "[move approval of the vouchers andforward to the December 5,2006 Council Meetingfor approval." Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "[ move approval of the vouchers pursuant to RCW 42.24. " (BELOW TO BE COMPLETED B YCITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABIJEDIDEFERREDINO ACfION O. MOVED TO SECOND REA,DING (ordinances only) REVISED - 02/06/2006 COUNCILBD.,L # 1ST .reading Enactment reading ORDINANCE # RESOLUTION # ~ c.; en ftl 0.. >- <( 3: .. oJ :j ~ irw GI C J:: W o u. c; u. c 0 u: ~ <3 .. ~ j 0 "" N -'= .f:: o .... Q.O ca ~. ~ <( It) c:'! It) .... Qi ~ C nI .Q III ::I >- ~ ~ C ell CO ':fti - o ,~ ~ U Gl .c o 'C 'iij D-. - C ::I o E <( c o :;::; .0 .;: .U Ill. Gl C S. nI C > .E Gl U '0 ;5 ~ o 'C C Gl > oS .n1 C =It ~. 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