PRPSC PKT 01-09-2007
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, AND PUBLIC SAFETY COMMITTEE
Tuesday, January 9, 2007
6:00 p.m.
City Hall
Hylebos Conference Room
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4.
5.
APPROVAL OF NOVEMBER 14,2006 SUMMARY
COMMITTEE BUSINESS
A. City Hall HV AC Modifications
B. Arts Commission Contract for Services
C. Arts Commission 2007 Work Plan
D. Marketing of the Community Center/Grand Opening
Action
Action
Action
Information
Ikerd
Faber
Faber
Faber
6. PENDING ITEMS
.
7. NEXT MEETING - February 13, 2007 6:00pm - Hylebos Conference Room
8. ADJOURNMENT
2006 Committee Members:
Jeanne Burbidge, Chair
Deputy Mayor Jim Ferrell
Linda Kochmar
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant Jl
253-835-6901
City of Federal Way
City Council
PARKS. RECREATION. & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday November 14, 2006
5:30 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member
Linda Kochmar; Derek Matheson, Assistant City Manager, Pat Richardson, City Attorney, Brian Wilson, Interim
Director Public Safety, Donna Hanson, Director PRCS, B Sanders, Park Planner Coordinator, Mary Jaenicke~
Administrative Assistant.
Guests: H. David Kaplan
Chair Burbidge called the meeting to order at 5:33p.m.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council members Kochmar and Burbidge moved to accept the October meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Community Center Proiect Update
Ms. Sanders provided the committee an update on the Community Center. The exterior site is 95% completed, the
final plantings and irrigation piping need to be finished. The windows are installed, with the exception of the glass
artwork above the front door. The gymnasium is the furthest along in the building. It has been painted, and the
backboards have been installed. The one remaining item is the installation of the gym floor. Ms. Hanson updated the
committee on the Community Center budget. She reported that we are on schedule for completion on January 12,
2007. We are through change order number 12, with additional change orders to be negotiated. These change
orders will be charged against the contingency balance. She stated that we are getting close on the contingency
balance. There is still furniture and equipment to purchase. Ms. Hanson stated that she is being very cautious about
stating that we are on time and on budget.
Department of Homeland Security Buffer Zone Grant Addition
Interim Police Chief Wilson reported that in the fiscal year of 2005, the Homeland Security Department appropriated
$50,000 to the City of Federal Way, as a Buffer Zone Protection Grant. The purpose of this money is to protect
critical infrastructures, and key resources that are located within the City of Federal Way. WildwaveslEnchanted
Village has been identified as a critical infrastructure site because of the number of people that visit that site. They
received money in 2005 and used it to enhance their bomb unit, and the response capabilities of that unit. In 2006
there is approximately $48,000 available on the Buffer Zone Grant. The Department is proposing to provide
additional bomb equipment and supplies. Deputy Mayor Ferrell moved to accept the Buffer Zone Grant
addition and authorize staff to purchase emergency equipment in accordance with the purchasing plan.
Council member Kochmar seconded. Motion passed.
PENDING ITEMS - None
NEXT MEETING - December 12,20066:00 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 5:53p.m.
5.(\
COUNCIL MEETING DATE: February 6, 2007
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY HALL HV AC MODIFlCA TIONS
POLICY QUESTION: Should the City accept the bid proposal from Emerald A ire for City Hall HVAC
modifications?
COMMITTEE: PRPSC
MEETING DATE: January 9, 2007
CATEGORY:
IZI Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
DEPT: PRCS
STAFF REpORT By: ~_~hen Ikerd,J)~!~ & _facili!ies Mang~~_______
The City received two bids for HV AC modifications to improve the comfort and energy efficiency of the City Hall system.
Currently two large roof top units run 24 -:- 7 in order to operate two small areas on the first floor evenings and weekends.
The proposed modifications will provide a new heat source and AC to the affected areas so the two large units can be turned
off in the evenings and weekends. This significant modification along with other minor adjustments and improvements will
produce enough energy savings that PSE has indicated that this project wili qualify for a rebate of potentially 40%-50%.
Emerald Aire provided the most responsive bid for this phase of work in the amount of $79, 175.00
Two additional phases will be required to complete the project which will include Air balancing/Commissioning and
Control work which will be contracted separately due to different expertise requirements.
Attachments: None.
Options Considered: NA
--..-.-----.------.--.-.----------------..------.------.------.--.----.-.-.-----
ST AFF RECOMMENDATION: Staff recommends Council accept the bid and authorize the City Manager to execute
a contract for services. '
'CITY_MANAQ..~I!APPROV AL: 1J1;(ii).
~
DIRECTOR ApPROVAL:
To Council
to CO\1flcil
COMMITTEE RECOMMENDATION: Forward the grant acceptance to full Council on April 18 for approval.
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of accepting the bid for City Hall HVAC modifications in
t~e amount of $ 79,175.00 and authorize the City Manager to execute a contract jor services. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
f\-\
5.8
~~~~~~.~~ET!~~ DA TE~_~eb~ary 6?.20~~_________________._._.____________E~M.~:___._________
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ARTS COMMISSION 2007 CONTRACTS FOR SERVICES
Policy Question: Should the City Council approve the Arts Commission 2007 Contracts for Services
arts funding program?
COMMITTEE: N/ A
MEETlNG,DA TE:
CATEGORY:
IZI Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
ST~FF ~Y..Q.~T By: M~.Y_X~~ER _._________.__"__._______________...____~~~!~.!.~CS ___._____________
Attachments:
1. Proposed 2007 Contracts for Services Funding.
Options Considered:
1. Approve the Arts Commission 2007 Contract for Services.
2. Revise the proposed Arts Commission 2007 Contracts for Services funding to_.
3. Decline the proposed Arts Commission 2007 Contracts for Services funding and request the Arts
Commission to make revisions.
-----.-.------------.--..-.------------.....--------.---------.---.-------
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAL: /h;ii)
~e Council
DIRECTOR ApPROVAL:
Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move approval of the Arts Commission 2007 Contracts for Services
funding and request staff to forward this item to full City Council on February 6,2007 for consideration. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordjnances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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_COUNC!L ~!~_,!.~N~DA ~!:_~e~~~2'_ 6, 20<??..___._.______._____.____....___...!.'!~~_~.~_______..____.__
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: ARTS COMMISSION 2007 WORK PLAN
Policy Question: Should the City Council approve the Arts Commission 2007 Work Plan?
COMMITTEE: N/ A
MEETING DATE:
CATEGORY:
IZI Consent
D City Council Business
STAFF REpORT By: MARY FABER
D Ordinance
D Resolution
D
D
Public Hearing
Other
DEPT: PReS
._~-----_._-----_...-._--_._._------------_.__._------- ..
Attachments:
1. Proposed 2007 Work Plan.
Options Considered:
1. Approve the proposed Arts Commission 2007 Work Plan.
2. Revise the proposed Arts Commission 2007 Work Plan to_.
3. Decline the proposed Arts Commission 2007 Work Plan and request the Arts Commission to make
reVISIons.
--.-----------.----------..-.--------------.------.--.--.-..----------.-----------------..-..-
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL:
~ Council
Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move approval of the Arts Commission 2007 Work Plan and request staff
to forward to full City Council on February6, 2007 for consideration. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o . T ABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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