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LUTC PKT 02-05-2007 City of Federal Way City Council Land Use/Transportation Committee February 5, 2007 5 :30 p.m. City Hall Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES: January 22, 2007 3. PUBLIC COMMENT (3 minutes) . 4. BUSINESS ITEMS A. South 373rd Street Bridge Replacement and Stream Restoration Action 5 minlBucich Project - Bid Results & Request to Move Forward with WSDOT B. Regional Solid Waste Planning - Governance Issues Information 10 minIVan Orsow C. Amendment to the Sound Transit Agreement Action 30 min/Doherty D. Planning Commission Work Program Action 30 min/McClung 5. FUTURE MEETINGS/AGENDA ITEMS 6. ADJOURN Committee Members Jack Dovey, Chair Eric Faison Dean McCo/gan City Staff Cary M. Roe, PE. Public Works Director Tina Piety, Administrative Assistant 253-835-260/ G:ILUTClLUTC Age/Illas mill Summaries 2007\02-05-07 LUTC {Igel/dl/.doc City of Federal Way City Council Land Use/Transportation Committee January 22, 2007 5:30 pm City Hall City Council Chambers MEETING MINUTES In attendance: Committee Chair Jack Dovey and Committee Member Dean McColgan, Committee Member Eric Faison was excused; Council Member Linda Kochmar and Council Member Jeanne Burbidge; Public Works Director Cary Roe; Public Works Deputy Director Ken Miller; Street Systems Manager Marwan Salloum; Street Engineer Al Emter; Solid Water/Recycling Coordinator Rob Van Orsow; Traffic Engineer Rick Perez; Economic Development Director Patrick Doherty; Assistant City Attorney Amy Jo Pearsall; Administrative Assistant II Tina Piety 1. CALL TO ORDER Chairman Dovey called the meeting to order at 5:32 p.m. 2. APPROVAL OF MINUTES The December 18, 2006, minutes were approved. Moved: McColgan Seconded: Dovey Passed: Unanimously 3, PUBLIC COMMENT None 4, BUSINESS ITEMS A. 2007-2008 Litter Control Services Agreement Ken Miller provided the background information on this item. There was no discussion. Moved: McColgan Seconded: Dovey Passed: Unanimously Committee PASSED Option 1 on to the February 6, 2007, City Council Consent Agenda for approval. B. South 348th Street at 1 sl A venue South Intersection Improvement Proiect - 30% Design Status Report Marwan SaIloum provided the background information on this item. There was no discussion, Moved: Dovey Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 to the February 6,2007, City Council Consent Agenda for approval. C. Lakehaven ILA - Preliminary Engineering Services Amendment No, 2 Marwan Salloum provided the background information on this item. There was no discussion, Moved: McColgan Seconded: Dovey Passed: Unanimously CommitteeP ASSED Option 1 to the February 6, 2007, City Council Consent Agenda for approval. D, Amendment to the Sound Transit Agreement. Patrick Doherty provided the background information on this item, Scott Kirkpatrick from Sound Transit and Lua Pritchard from the Korean Women's Association (KWA) were in attendance. Council Member McColgan asked if this was only proposed project Sound Transit received and Mr. Kirkpatrick replied that they received three proposals in response to the Request for Proposals (RFP), Mr. Kirkpatrick stated that the KW A is seeking G:\LUTClLUTC Agendas and Summaries 2007101-22-07 LUTC Minutes.doc Land Use/Transportation Committee Page 2 January 22, 2007 a contingency in case they are unsuccessful in obtaining funds in 2007 or 2008 (they are competing statewide for funding), The project is 60 units of low-income senior housing with a social hall and computer room, and 2000 square feet of office (for the KW A) and day care (no retail). In addition, there will be underground parking on the site. Council Member Kochrnar stated that it is difficult to make a decision without a better idea of what the project will look like. Would it be possible to provide the City Council with architectural drawings? The KW A will provide the drawings, Given that they are competing for funding, Chairman Dovey asked what if they do not receive funding in either 2007 or 2008, Ms, Pritchard responded that they do not have a plan if that should happen, but the KW A has a proven record for these types of projects with BUD and usually receive the funding they seek and expect to receive funding in 2007. Chairman Dovey asked what other projects have they done. Ms, Pritchard replied they have the Pacific Villa Housing project in Tacoma and an emergency shelter in Roy. Council Member McColgan asked why this site? Ms. Pritchard responded that Federal Way has a large Korean! Asian Pacific Islander population, which is the population they serve. Many ethnic people use the bus and train, In addition, this will give the KW A an office in Federal Way. They serve some 24 language groups from nine countries. She noted that they would not discriminate against anyone. The housing would be open to all low-income seniors regardless of ethnic background on a first-come, first-served basis, The Pacific Villa Housing project drew people from as far away as New York, Chairman Dovey asked to what extent City staff worked with Sound Transit on the RFP. Mr. Kirkpatrick replied that Patrick Doherty worked closely with them. Chairman Dovey wondered if this amendment might be premature since the additional time would only be needed ifKW A does not receive funding in 2007. Mr. Kirkpatrick commented that Sound Transit and KW A are concerned that BUD may hesitate granting the funds under the current TOD agreement. In addition, KW A wants to show HUD that Sound Transit, the City, and the community support the project and the amendment would show that. Council Member McColgan agrees that he does not see the advantage of adding two years at this point. The issue can be readdressed if KW A does not receive funding in 2007. Ms. Pritchard commented that approving this amendment would mean a lot to KW A. It would show that the City supports and believes in KW A and the work they perform. Chairman Dovey said that he is willing to reconsider this issue in the future, but he not willing to support the proposed amendment at this time. Council Member McColgan commented that saying no to this proposal does not mean the City doesn't trust KW A and feel they can do the project. He would like to see more information about the project (i,e, architectural drawings, site plan, etc.). Ms. Pritchard said that KW A would be able to return to the next LUTC meeting (February 5th) with information about the project. It was decided to table this discussion to the February 5, 2007, LUTC meeting. E. SEP A Planned Action Ordinance Patrick Doherty provided the background information on this item, Currently, the City does not mitigate for Saturday traffic impacts, so requiring such mitigation would be a policy shift. Chairman Dovey asked if accelerating the CIP project would change the order of the current TIP projects. Are the ones with more funding more important and/or failing more than others? Mr. Perez responded that the TIP indicates what intersections are failing, but not the extent of that failure. The funding amount is a function of the formula, Chairman Dovey stated that he sees no reason to discriminate against smaller (16,000 square feet or less) projects, as contemplated in the draft ordinance, Mr. Doherty replied that this qualification was included to bring development in line with the Federal Way Comprehensive Plan, The LUTC discussed the City Center Access Study, Council Member McColgan commented that most development would affect Saturday traffic, so why not include mitigation for it? Mr. Doherty responded that most people have less choice on what time they travel during the week day peak hours because of work, On Saturday, most people have a choice on what time they will travel. Mr. Perez commented that on Saturday, the peak time varies by the time and conditions of the day (i,e. too sunny or too rainy), Moved: Dovey Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 with one change to include new de.velopment and/or J'e-use of one-story buildings of 16,000 square feet or less, on to the February 6, 2007, City Council Agenda for first reading. Council Members expressed COncern about the new video sign on the building at 320th and 1-5. Mr. Miller said he would let Community Development Director Kathy McClung know of their concerns, G:\LUTCILUTC Agendas and Summaries 2007\01-22-07 LUTC Minutes.doc Land Use/Transportation Committee Page 3 January 22, 2007 Council Member McColgan asked when will be the next Leland update, Mr. Doherty replied there will be an update at tomorrow's, Economic Development Committee meeting, In addition, tentative public meetings are planned for the 31 SI, Citizen Comment George Adams, 31301 36th Avenue SW - He was in attendance in September when the LUTC discussed the gate on 36th Avenue between Twin Lakes and Bayview Estates. They ran out of time for citizen comment, but Chairman Dovey asked why there was a public outcry. Since that time, Mr. Adams had attempted to contact Chairman Dovey with no success, He is attending this meeting to answer that question, Mr. Adams read a letter that was signed by a number of residents from Twin Lakes and Bayview Estates into the record. Residents had received a note from their homeowners association stating that this issue is still unresolved, What is the City's position? Mr. Perez stated that no formal application has been received for the project in question, The City has not considered removing the gate and removing the gate has not been part of any proposal. Council Member McColgan commented that removing the gate was an option offered by a third party. Mr. Adams asked the City keep the residents informed if the project moves forward, 5. FUTURE MEETING The next meeting will be February 5, 2007. 6. ADJOURN The meeting adjourned at 7:32 p,m. G:\LUTOLUTC Agendas and Summaries 2007\01-22-07 LUTC Minules.doc COUNCIL MEETING DATE: February 20, 2007 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: S 373rd Street Bridge Replacement Project-(CIP #304.3100-250); Bid Results and Request to Build POLICY QUESTION: Should the Council authorize the Surface Water Utility to proceed forward in partnership with Washington State Department of Transportation (WSDOT) for replacement of the S 373rd Street Bridge based on bid results? COMMITTEE: -Land Use and Transportation Committee MEETING DATE: February 5,2007 CATEGORY: IZI Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other .~.!~!!l!.~~~~!~_Y~I.'-~l!!_A:}3u~i~h, P.E., _~urf.~~~_~_a.!~!...Ma..~a.g~~:Q..~~T:X~:1.~!~_~()rk~..____.______._ Attachments: Memorandum to Land Use and Transportation Committee dated February 5, 2007. . WSDOT bid results for replacement of the S 373 rd Street Bridge 9J!!!~!!~.~on~i.de!:~!!.:__.__.__._.___...__._...___.._...___..._....____._._.._....._____._______. 1. Authorize the Surface Water Utility to proceed forward in partnership with WSDOT for replacement of the S 373rd Street Bridge in accordance with the previously authorized ILA and based on the recent bid results (attached). 2. Do not authorize the Utility to proceed with WSDOT and provide direction to staff.. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the February 20, 2007 Council Consent Agenda. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: I1vt Council Committee Council COMMITTEE RECOMMENDATION: Place Option 1 on the February 20, 2007 Council Consent Agenda for approval. Eric Faison, Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # \ CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: February 5, 2007 Land Use and Transportation Committee Neal Beets, City Manager . ~ Paul A. Bucich, P.E., Surface Water Manager....... W S 373rd Street Bridge Replacement Project - (CIP # 304-3100-250) Bid Results and Request to Build BACKGROUND: On December 5, 2006, Council authorized the City Manager to enter into an Inter-Local Agreement (ILA) with Washington State Department of Transportation (WSDOT) for conducting all work necessary for the City's bridge replacement project at S 373rd Street and Hylebos Creek including advertising and bid opening for the project as well ac construction and inspection. The ILA was executed and WSDOT advertised the work in late December. Bids were opened on January 24,2007 and the WSDOT bid tabs are attached for your review. The bids received were favorable for all aspects of the project and the lowest, apparent responsible bidder is Mid Mountain Contractors, Inc., of Kirkland Washington. WSDOT intends on awarding the project to Mid Mountain by the end of February unless the City finds fault with the bids and withdraws from the project. The remaining tasks to be completed will be conducted primarily by WSDOT with the exception of the City's review and approval process for the bid award: . City LUTC and Council process (February 5,2007 through Februarv 20,2007) · Award Contract (March 8, 2007) · Begin Construction (April 9, 2007) . Complete bridge and road construction (September 3rd, 2007) ESTIMATED PROJECT EXPENDITURES: S. 373rd St. Bridge Replacement Design Year 2007 Construction WSDOT Coordination 10% Construction Contingency Construction Management (WSDOT, CH2mHiII) LUD Water Line work TOTAL PROJECT COSTS Pre-Bid Est. $ 207,800 501,523 18,860 50,152 Bid $ 207,800 440,655 18,860 44,065 80,243 157,838 $1,016,416 71,692 71,465 $ 854,537 Land Use and Transportation Committee S 373'd Street Bridge Replacement Project - (CIP # 304-3100-250) Bid results and Request to Build February 5, 2007 Page 2 of2 A V AILABLE FUNDING: TOTAL A V AlLABLE BUDGET( CITY) LUD A V AILABLE BUDGET TOTAL A V AILABLE BUDGET $ 910,000 $ 157,838 $1,067,838 $ 910,000 $ 71,465 $ 981,465 Through the existing Inter Local Agreement with Lakehaven Utility District, the construction, inspection, and contingencies for a water line replacement along the north edge ofS 373rd Street will be covered on a reimbursement basis to the City. 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H 0 W ::> 0 0 0 0 Z E-t c.. f-< tfI E-t 0 .-l 0 H ~ ~ I<l; M "" M Z CV1 H 0 :<: f-< f-< .-l 0 110 Z en 110 110 H W ::> 19 ~ f-<H tfI :E Z 0 Z ;:zij r.1 W 0 ffi H l!) <Xl "" 0:: ~ U) f-< 0:: 00:: .-l l!) .-l r.1 0:: 19 W Hf-<f-< l!) N 0'1 I ril tfI ril ::> z W enenz u r- N 0 "- 0 JIl H Z W W '" 0 ~ 0 ~ 0 :E :r: H O::Cl:E 0 0 X U U H en 19 O::W tfI H W I<l; Z ;>-!CV1U :s ril ril ..... E-t tfI 0:: 3: W Wr-I<l; 0 0 ... r.1 C10 0 ril U tfI ..:lCV1~ Z Z 0:: E-t >< 0 E-t ril =s .-l Lf) ~ 0.. ril H E-t U ::> tfI 00 N I<l;:r:W II) E-t Ii! ~ U E-tZ r- >f-<O:: g U ~ ~ H 0 tfI r- :::> ~ 0 0:: >< ~ )t Z 190WLf) E-t ril E-t E-t ~ zenl9r-< ril E-t ~ t!l {/] t!l E-t ~ E-t ril ~ CV1 H ClLf) \II Z 0 Z ~ ~ ~ ~ E-t 0 N O::ClHU . tfI 0 ~ ~ 0 0 Z .-l 0.. Z 0::.0 110 U 110 U 110 {/] U U tfI r.. H enl<l;JIlo CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: February 5, 2007 Land Use and Transportation Committee Neal Beets, City Manager @ . Rob Van Orsow, Solid Waste and Recycling coordinato~vo-/0v(" Regional Solid Waste Planning - Governance Report (Information only) BACKGROUND: The Interjurisdictional Technical Staff Group (ITSG) is made up of staff representing cities, the County's Solid Waste Division, and the County Council. As part of the regional effort to improve solid waste system planning, ITSG has produced a report on "Governance" issues (attached). These issues became apparent when the County made unilateral decisions about the region's solid waste system while disregarding input from cities. The report is based on direction outlined in County Ordinance 14971 - which in 2005 formed the Metropolitan Solid Waste Management Advisory Committee (MSWMAC), and required creation of several milestone reports designed to improve the region's waste export planning process. Since 2005, ITSG and MSWMAC, working in collaboration with King County Solid Waste Division, have produced four reports, each of which was approved by the Regional Policy Committee (RPC) and adopted by the King County Council. These four reports led to the Solid Waste Transfer and Waste Export System Plan, now pending review by the RPC and County Council. A presentation on this plan was made at the July 17, 2006 Land Use and Transportation Committee meeting. MSWMAC was to review this Governance report at its January 12,2007 meeting, but weather forced the meeting's cancellation. Input on the draft Governance Report is welcome from the Federal Way City Council. The Chair of the Land Use and Transportation Committee, Councilmember Jack Dovey, also serves as Federal Way's lead representative to MSWMAC. Report Summary The Governance Report presents the four primary issues and recommendations to help guide regional solid waste planning and policy: 1. Solid Waste Interlocal Forum (SWIF) Issue: Several options were examined to determine how best to maintain an interlocal forum for providing policy input and ensuring city participation and input in the regional solid waste system early in the planning stages. Recommendation: The report recommends formally replacing the existing Solid Waste Interlocal Forum, which is currently represented by the RPC, with MSWMAC. The RPC would maintain its policy review role on solid waste issues. Land Use and Transportation Committee Regional Solid Waste Planning-Governance Report February 5, 2007 Page 2 of2 2. Dispute Resolution Issue: No formal method for resolving disputes between one or more cities and the county is currently provided for in the Interlocal Agreements or the Solid Waste Interlocal Forum. Recommendation: The report outlines several displite resolution options tailored to a range . foreseeable disputes that could arise between cities and the county. 3. Financial Policies Issue: The 2001 Comprehensive Solid Waste Management Plan contains eight very broad financial policies. The cities intend to work with the division to develop more detailed policies. Recommendation: The report recommends four areas where more focused financial policies need development: 1) financial forecasting and budgets, 2) debt financing and borrowing, 3) rates and rate development, and 4) regional recycling grant programs. Substantial work on developing these policies has already been accomplished, via policies modeled on a set of specific regional waste- water system policies recently accepted by King County. 4. Host City Mitigation Issue: There are positive and negative impacts to cities that host transfer stations. The impacts can be service related, such as convenience or improved rates for nearby residents and businesses; physical, such as increased litter, traffic, or noise; and/or financial, such as potential lost tax revenues. ITSG developed several mitigation options for consideration. Recommendation: This report recommends continuing King County's mitigation efforts at host city transfer stations, while developing mitigation policies, and considering a host city fee. Other Governance Issues The report also identifies other issues for further study and discussion, including how the term of the Interlocal Agreement impacts bond costs - which will in turn impact ratepayers, and the potential for broadening the re-opener clause in the Interlocal Agreement. Next Steps At its February 9,2007 meeting, MSWMAC will review and make a recommendation on forwarding. the final version of the Governance Report to the County Council. Input or recommendations to improve the Governance Report may occur before or during that meeting. Once the Governance Report is accepted by the King County Council, additional work will be needed to fully develop its recommendations. The recommendations will require several actions, such as the revision or creation of solid waste financial policies, revisions to County code, upgrading sections of the Comprehensive Solid Waste Management Plan, and completing amendments to the existing Solid Waste Interlocal Agreements. K:\LUTC\2007\02-05-07 Regional Solid Waste - Governance.doc 1 DRAFT 2 3 4 INTERJURISDICTIONAL TECHNICAL STAFF GROUP 5 6 7 8 GOVERNANCE REPORT: PROPOSED RECOMMENDATIONS AND FUTURE WORK PROGRAM 9 10 11 12 13 14 15 16 17 18 19 20 21 22 January 12, 2007 23 EXECUTIVE SUMMARY 24 25 26 The purpose of this document, required by King County Ordinance 14971, is to report on 27 the progress to date of the Interjurisdictional Technical Staff Group (ITSG) and 28 Metropolitan Solid Waste Management Advisory Committee (MSWMAC) on what is 29 generally referred to as "governance issues." This report is the last work product 30 required to fulfill the directives outlined in Ordinance 14971. Based on policy direction 31 provided by the King County Council, additional work will be needed to fully develop the 32 recommendations outlined in the report. 33 34 ITSG and MSWMAC, working in collaboration with the Solid Waste Division, have 35 produced four iterative planning reports that were approved by the Regional Policy 36 Committee (RPC) and adopted by the County Council. These reports culminated in the 37 recent submittal of the Solid Waste Transfer and Waste Export System Plan, now 38 pending review by the RPC and the County Council. 39 40 This report presents the following four primary issues and recommendations to the 41 County Council that will help guide the future of regional solid waste planning, policy, 42 and management: 43 44 45 F,t:"TSolilrWaste Interlocal Forum .... i ~..m.._..m._..._...._;_._.m.....__..............".".....;......_._~_..._.______.__._____mm_.._mm._....._.......___m.."..____.__..___.._...._______._..._._..m__~_.._~__._____._~_~_~__._.._..._..__..___._...._.._.__.__._.________.._.____.______________ 46 47 Issue: Several options were examined to determine how best to maintain an 48 interlocal forum for providing policy input and ensuring city participation and input 49 in the regional solid waste system early in the planning stages. In addition to 50 engaging the cities, which have signed Interlocal Agreements with the county, 51 the forum was originally intended to represent the interests of customers in the 52 unincorporated areas. 53 54 Recommendation: This report recommends formally replacing the existing 55 Solid Waste Interlocal Forum, which is currently represented by the RPC of the 56 County Council, with MSWMAC. The RPC would continue to maintain its role as 57 the policy review body for solid waste issues. It is recommended that the 58 interests of the unincorporated areas be represented on the Solid Waste 59 Advisory Committee (SWAC), which currently works closely with MSWMAC. 60 61 62 f?:''''lQi~pl:l.~~.'R~~QIiJ'~i~2'P.tQ~~.~~~~~/:!'::.:":_====-=.:~=:'___m___________...______m__________J 63 64 Issue: No formal method for resolving disputes between one or more cities and 65 the county is currently provided for in the Interlocal Agreements or the Solid 66 Waste Interlocal Forum. 67 68 Recommendation: This report outlines several potential dispute resolution 69 options tailored to the various types of disputes that might arise between multiple 70 cities or host cities and the county. 71 72 January 12,2007 II 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 ~~J~r~rlj.~~Qrkf()r.P.E!YE!.lQpi.~g.~i~~fl.~i~L~()ficies.:-...:=:~:__... i .....n,_, J I Issue: The 2001 Comprehensive Solid Waste Management Plan contains eight adopted financial policies, which are very broad in nature. The cities are interested in working with the division to develop more detailed policies. Recommendation: This report recommends four major categories in which more specific financial policies would be developed: 1) financial forecasting and budgets, 2) debt financing and borrowing, 3) rates, and 4) grant programs. ~J:ii~f~ltiM~~~g.C:l!I~~__.__.__._.__.___.mm...___.__..m.__.__....____mmm____.__.._.._mmm._m_......_. ._...., Issue: There are positive and negative impacts to cities that host transfer stations. The impacts can be service related, such as convenience or value to surrounding residents and businesses; physical, such as increased litter, traffic, or noise; and financial, such as potential lost tax revenues to the cities. ITSG developed several mitigation options for consideration. Recommendation: This report recommends continuing mitigation at host city transfer stations, developing mitigation policies, and further considering the establishment of a host city fee. The report also identifies other issues for further study and discussion, including the term of the Interlocal Agreement and re-opener of the Interlocal Agreement. Each of the recommendations presented in this report will require guidance or approval from the County Council. In many cases, the recommendations may require some combination of measures to implement, such as the revision or creation of solid waste policies, revisions to county code, updates to the comprehensive solid waste management plan, amendments to contractual documents (such as the ILAs), or a revision to state law. January 12,2007 iii 106 CONTENTS 107 108 109 110 EXECUTIVE SUMMARY 111 112 ACRONYMS 113 114 INTRODUCTION 115 116 BACKGROUND 117 118 SOLID WASTE INTERLOCAL FORUM 119 Issue 120 Analysis 121 Representation of Unincorporated Area Councils in Solid Waste Planning 122 Recommendation 123 Next Steps 124 125 DISPUTE RESOLUTION PROCESS 126 Issue and Analysis 127 Nature of Dispute and Potential Resolution Options 128 Next Steps 129 130 FRAMEWORK FOR DEVELOPING FINANCIAL POLICIES 131 Issue 132 Analysis 133 Recommendation 134 Next Steps 135 136 HOST CITY MITIGATION 137 Issue . 138 Analysis 139 Recommendation 140 Next Steps 141 142 OTHER ISSUES 143 144 CONCLUSION 145 146 ApPENDICES (CURRENTLY CITED IN DOCUMENT) 147 Appendix A -Interlocal Agreements 148 Appendix B - Cities' Principles for Solid Waste Interlocal Agreement Negotiations 149 Appendix C - Example Financial Policies 150 Appendix D - Solid Waste Division Mitigation Practices 151 Appendix E - Example Policies for Host City Mitigation January 12,2007 iv 152 153 154 155 156 B&O 157 Division 158 ILA 159 ITSG 160 MSWMAC 161 RPC 162 SWAC 163 SWIF 164 UAC January 12, 2007 ACRONYMS Business & Occupation Tax King County Solid Waste Division Interlocal Agreement Interjurisdictional Technical Staff Group Metropolitan Solid Waste Management Advisory Group King County Regional Policy Committee Solid Waste Advisory Group Solid Waste Interlocal Forum Unincorporated Area Council v 165 INTRODUCTION 166 167 168 As required by King County Ordinance 14971, since 2004 the Metropolitan Solid Waste 169 Management Advisory Committee (MSWMAC), the Interjurisdictional Technical Staff 170 Group (ITSG), the Solid Waste Advisory Committee (SWAC), the King County Solid 171 Waste Division, and King County Council staff have been collaborating on solid waste 172 planning and policy issues. Initial efforts, as required by the ordinance, focused on the 173 upgrade and modernization of solid waste transfer facilities and system planning for 174 waste disposal once the Cedar Hills Regional Landfill closes. To date, the group has 175 produced four iterative planning reports that culminated in the recent submittal of the 176 Solid Waste Transfer and Waste Export System Plan, now pending review by the 177 Regional Policy Committee (RPC) and County Council. 178 179 The purpose of the current document, also required by Ordinance 14971, is to report on 180 the progress of ITSG and MSWMAC to date on what is generally referred to as 181 "governance issues." The intent of the report is two-fold: 1) to suggest conceptual 182 solutions for the tasks identified in Section 2.0.2 of Ordinance 14971 and 2) to address 183 outstanding governance policy issues between the cities and the county. 184 185 This report was prepared by ITSG with input and approval from MSWMAC. SWAC has 186 been apprised of the issues and recommendations in the report and will continue to be 187 involved in this work. 188 189 Section 2.0.2 of Ordinance 14971 assigned ITSG with providing a report that 190 accomplishes the following: 191 192 2. The interjurisdictional technical staff group report shall 193 address at least the following issues: 194 195 a. potential modification or replacement of the solid waste 196 interlocal forum, to identify membership, decision-making 197 responsibilities and scope of duties; 198 199 b. identification of dispute resolution options; 200 201 c. development of a framework for financial policies and host 202 city mitigation, including compensation agreements; 203 204 d. evaluation of the impact of the proposed waste export 205 system plan on each of the provisions of the solid waste 206 interlocal agreement between King County and cities; and 207 208 e. identification of potential amendments to the solid waste 209 interlocal agreement. 210 211 Per the ordinance, ITSG reviewed four key issues, and the report provides the following 212 information for each issue: 1) description and background, 2) the analysis of options 213 completed, in progress, or planned, 3) the proposed conceptual recommendation(s) for January 12, 2007 1 214 resolving the issue, subject to input from ITSG, MSWMAC, SWAC, and the county, and 215 4) identified steps for follow up and implementation. 216 217 The four key issues ITSG reviewed are summarized as follows: 218 219 1. Solid Waste Interlocal Forum: In the late 1980s, cities that were part of the 220 county's solid waste system entered into Interlocal Agreements (ILAs) with the 221 county. A Solid Waste Interlocal Forum (SWIF) was created to represent the 222 various parties to the ILAs in solid waste planning. In 1993, with the merger of 223 Metro and King County, the responsibilities of the SWIF were transferred to the 224 RPC of the County Council. This transition gave RPC additional responsibility to 225 function as the SWIF on solid waste management issues. 226 227 Over time, RPC's responsibilities have covered a wide range of critical regional 228 services, and the committee has had limited time to focus on the development of 229 solid waste issues and policy in the planning stages. In addition, the 230 membership of RPC includes the City of Seattle, which is not a part of the 231 county's solid waste system. Also, while the cities have four seats on the RPC, 232 the establishment of MSWMAC created a dedicated forum for all the cities with 233 ILAs to collaborate with the county in detail on issues of solid waste planning and 234 policy. This focused participation has enhanced the solid waste planning 235 process for both the cities and the county. 236 237 This report discusses whether the responsibilities of the SWIF should reside 238 within the RPC or become part of another forum. Of the options considered in 239 this report, ITSG recommends that MSWMAC take over the responsibilities of the 240 SWIF, and that RPC continue in its role of reviewing and recommending to the 241 County Council approval of regional solid waste policies and plans. 242 243 2. Dispute Resolution Process: Currently, no process for dispute resolution is 244 provided for in the ILAs or with the SWIF. In the event that issues cannot be 245 resolved through the collaborative decision-making process, a formal method for 246 resolving disputes between one or more cities and the county must be 247 established. 248 249 The potential dispute resolution options outlined in this report are tailored to the 250 various types of disputes that might arise between multiple cities or host cities 251 and the county. 252 253 3. Framework for Developing Financial Policies: The current financial 254 policies for the Solid Waste Division are very broad in nature. The cities are 255 interested in working with the division to develop more detailed financial policies, 256 perhaps using the policies of other agencies as a model. Four major categories 257 have been identified in which more specific financial policies would be 258 developed: 1) financial forecasting and budgets, 2) debt financing and 259 borrowing, 3) rates, and 4) grant programs. 260 261 This report includes the division's current financial policies and recommends 262 areas in which more specific policies could be developed. 263 January 12,2007 2 264 4. Host City Mitigation: There are positive and negative impacts to cities that 265 host transfer stations. The impacts can be service related, such as convenience 266 or value to surrounding residents and businesses; physical, such as increased 267 litter, traffic, or noise; and financial, such as potential lost tax revenues to the 268 cities. While the county routinely provides mitigation at new and existing transfer 269 stations, such as roadway improvements, litter pickup, sound walls, the addition 270 of sidewalks, and landscaping, to name a few, the host cities are interested in 271 exploring other forms of compensation, including monetary payments, to ensure 272 that hosting a facility is equitable to the city and the ratepayers of King County. 273 274 This report recommends studying the various impacts and benefits to host cities, 275 the potential types of mitigation, and their impacts on the regional system and the 276 ratepayer. The report also proposes a modification to state law to allow the 277 Business & Occupation taxes the Solid Waste Division currently pays to the state 278 to be paid to the host cities instead. 279 280 281 In addition to the four key issues that have been addressed in this report, the following 282 issues identified in Ordinance 14971 will be addressed through future work by ITSG, 283 MSWMAC, and the county: 284 285 Section 2d: evaluation of the impact of the proposed waste export system . 286 plan on each of the provisions of the solid waste interlocal agreement 287 between King County and cities 288 289 These evaluations will be conducted during the update of the 2001 290 Comprehensive Solid Waste Management Plan, which is expected to be 291 completed in 2008. 292 293 Section 2e: identification of potential amendments to the solid waste 294 interlocal agreement 295 296 Potential amendments to the solid waste ILAs between the county and the cities 297 are addressed under Next Steps for each of the issues discussed in this report. 298 Amendments to the ILAs or new legislation may be necessary in order to 299 implement some of the report recommendations. 300 301 302 This report is the last work product required to fulfill the directives outlined in 303 Ordinance 14971. Based on direction provided from the County Council, additional work 304 will be needed to fully develop the recommendations in the report. The Other Issues 305 section of the report presents several outstanding issues that either require additional 306 analysis or have already been resolved. 307 308 Additional work on governance issues will continue in 2007 following the direction 309 provided by the County Council. The appropriate mechanism(s) for implementing 310 recommendations will be developed. These mechanisms could include the revision or 311 creation of solid waste policies, revisions to county code, updates to the comprehensive 312 solid waste management plan, amendments to contractual documents (such as the 313 ILAs), or a revision to state law. January 12,2007 3 314 BACKGROUND 315 316 317 Since the late 1980s, cities participating in the county's solid waste management system 318 have been operating under ILAs (sample ILA contained in Appendix X). The term of the 319 ILAs extends through IT!id-2028. The ILAs set forth the provisions under which the 320 county provides solid waste management services for waste generated and collected 321 within the cities. They outline the county's responsibilities in the operation of transfer, 322 processing, and disposal facilities, as well as providing waste reduction and recycling 323 services and programs, in cooperation with the cities. 324 325 In the early 2000s, the county made a number of decisions to which the cities objected, 326 including requiring the division to pay rent to the county's current expense fund for use of 327 the Cedar Hills landfill property and purchasing the Harbor Island site for a potential 328 intermodal facility in the future. The cities were concerned about their lack of early 329 involvement in the planning and decision-making on these issues of regional 330 significance. In addition, there was no process for dispute resolution through the ILAs or 331 the SWIF. As a result, in 2003 several cities exercised the re-opener clause provided for 332 in the ILAs to initiate conversations with the county about their concerns. To articulate 333 their issues, the cities convened a staff work group and developed the Cities' Principles 334 for Solid Waste Interlocal Agreement Negotiations in April 2004 (Appendix X). 335 336 The cities used those principles as the basis for dialog with the Solid Waste Division and 337 County Council staff. These discussions contributed to the development of King County 338 Ordinance 14971 (July 2004). The ordinance directed the county to establish an 339 advisory committee for city input into solid waste planning and to facilitate the resolution 340 of issues. Participation on the advisory committee - MSWMAC - was open to any city 341 with a signed ILA with the county. The ordinance also formalized the city and county 342 staff working group that had already begun meeting. The group was renamed ITSG and 343 tasked with assisting MSWMAC in its first year of operation, and possibly beyond, and 344 producing this governance report. 345 346 Since the groups formed and began meeting with Solid Waste Division and County 347 Council staff, significant strides have been made in building a new foundation of trust 348 and cooperation between the cities and the county. The process has helped the groups 349 work together to resolve solid waste planning issues in an atmosphere of consensus- 350 building and to develop the reports required by Ordinance 14971. Along with SWAC, 351 ITSG and MSWMAC will continue to work with division staff and the County Council in 352 developing the next update of the comprehensive solid waste management plan, 353 expected to be completed in 2008. 354 355 In addition, ITSG will continue working with the division and County Council on the 356 governance issues outlined in this report. The resolution of these issues will help guide 357 the cities and the county as we move forward with the planning and implementation of 358 many significant changes in the solid waste system. January 12, 2007 4 359 SOLID WASTE INTERLOCAL FORUM 360 361 362 363 Issue 364 365 Three agreements created the foundation for the working relationship between the 366 individual cities and the county in planning for and managing the regional solid waste 367 system. Below is a description of the history and nature of each agreement, followed by 368 a discussion of specific issues and recommendations for the structure of the interlocal 369 forum in the future. 370 371 Solid Waste Interlocal Agreement: The earliest and most fundamental of the 372 agreements are the individuallLAs. In the late 1980s, each city that was part of 373 the county's solid waste system signed an ILA with the county that designated 374 the roles and responsibilities of each entity in solid waste planning, collection, 375 and disposal, as well as waste reduction and recycling (sample agreement 376 provided in Appendix X). The term of these agreements extends through mid- 377 2028. 378 379 Forum Interlocal Agreement: This agreement established the Solid Waste 380 Interlocal Forum (SWIF) and the composition of its membership in 1989. The 381 purpose of SWIF is to provide a venue for parties to the ILAs to participate in 382 resolving issues and contributing policy input on the region's solid waste system. 383 In the original agreement (Appendix X), the membership of the interlocal forum 384 is defined as "... representatives of unincorporated King County designated by 385 the King County Council, representatives of the City of Seattle designated by the 386 City of Seattle, and representatives of other incorporated cities and towns-within 387 King County that are signatories to the Forum lnterlocal Agreement." Since the 388 ILAs were originally signed, the City of Seattle has withdrawn from the county's 389 regional solid waste system, choosing to operate its own solid waste 390 management system. The city continues to be a member of RPC, which 391 functions as SWIF. 392 393 In the original Forum Interlocal Agreement, SWIF's responsibilities are defined as 394 follows: 395 396 . Advise the King County Council, the King County Executive and other 397 jurisdictions as appropriate, on all policy aspects of solid waste management 398 and planning. 399 . Consult with and advise the King County Solid Waste Division on technical 400 issues related to solid waste management and planning. 401 . Review and comment on alternatives and recommendations for the King 402 County comprehensive solid waste management plan and facilitate a review 403 and/or approval of the plan by each jurisdiction. 404 . Review subsequent proposed interlocal agreements between King County 405 and Cities for planning, waste recycling and reduction, and waste stream 406 control. 407 . Review and comment on disposal rate proposals. 408 . Review and comment on status reports on waste stream reduction, recycling, January 12, 2007 5 409 energy/resource recovery, and solid waste operations with interjurisdictional 410 impact. 411 . Promote information exchange and interaction between waste generators, 412 local government with collection authority, recyclers, and County-planned and 413 operated disposal systems. 414 . Provide coordination opportunities between the King County Solid Waste 415 Division, Cities, private operators, and recyclers. 416 . Aid Cities in recognizing municipal solid waste responsibilities, including 417 collection and recycling, and effectively carrying out those responsibilities. 418 419 420 Addendum to Solid Waste Interlocal Agreement and Forum Interlocal 421 Agreement: In 1993, with the merger of Metro and King County, the 422 responsibilities of the SWIF were transferred to the RPC. The change was 423 implemented through an addendum to the ILAs (Appendix X). While the 424 addendum transferred the additional responsibilities listed above to the RPC, 425 there were no rule changes or bylaws adopted by the RPC or the County Council 426 proposing how these additional SWIF responsibilities would be carried out. In 427 addition, representation on the SWIF mirrored the membership of the RPC, 428 comprising four representatives from the suburban cities, six members from the 429 County Council (most of whom represent unincorporated areas in their districts), 430 and two members from the City of Seattle, which is not a part of the county's 431 solid waste system. 432 433 Although the RPC meets regularly, the committee has convened infrequently as 434 the SWIF and has not had the dedicated time to focus on solid waste planning at 435 the development stages. This is primarily due to the broad purview of the RPC, 436 which meets monthly to evaluate policies of regional significance in the critical 437 areas of public health, human services, housing, criminal justice, jails and district 438 court services, and others. 439 440 441 In response to the cities' concerns about regional solid waste issues, ITSG and 442 MSWMAC were formed to provide a dedicated forum. Thus far, ITSG and MSWMAC 443 have established regular meeting schedules with the county, created bylaws for 444 MSWMAC, and completed a considerable body of work, including collaboration with the 445 Solid Waste Division and SWAC on four analytical planning (or milestone) reports that 446 led to the Solid Waste Transfer and Waste Export System Plan submitted to the County 447 Council in September 2006. 448 449 Due to the successful working relationship the current process has fostered between the 450 cities and the county, ITSG, MSWMAC, and the county are interested in its continuance. 451 There are several issues to consider, however, in further refining MSWMAC's rote in 452 relation to other forums. The first issue is to determine whether the SWIF should be 453 modified or replaced by MSWMAC. The second is to consider how to include the 454 planning and policy interests of the unincorporated areas of the county, some of which 455 are currently represented by the six Unincorporated Area Councils (UACs). 456 457 458 January 12, 2007 6 459 Analysis 460 461 There have been some recent changes in the regional solid waste system, and will be 462 significant changes in the future when the Cedar Hills Regional Landfill closes and the 463 county implements alternate methods of waste disposal. Because these future changes 464 will affect solid waste services, and may require the construction or siting of new 465 facilities, an interlocal forum is essential to regional planning, policy discussions, and 466 consensus-building on issues of importance to the cities, the county, and the region as a 467 whole. 468 469 Four options were identified for defining the role of the cities in solid waste management. 470 The choice of anyone of the options presented below will require discussions and 471 agreement with the county, RPC, and SWAC. There will also need to be discussions 472 with the UACs to determine their interest in participating in the early stages of regional 473 planning. 474 475 Based on this preliminary analysis, Option 2 below - which recommends designating 476 MSWMAC as the SWIF - is the preferred option. All of the options preserve RPC's role 477 as the policy body for reviewing and approving solid waste policies and plans and 478 MSWMAC's role in working with the county in the early stages of solid waste planning 479 and policy development. Each option includes a recommendation for, or the status of, 480 representation of unincorporated areas. 481 482 483 1. CURRENT STATUS - Retain the RPC as the Solid Waste Interlocal 484 Forum; maintain MSWMAC as a separate advisory committee 485 486 This option would retain RPC in the dual role of regional committee and 487 SWIF. While this option would not require any changes in current legislation, 488 it would also not address RPC's ability to actively participate as the SWIF or 489 resolve issues raised about city representation on the committee. 490 491 King County Council members currently represent the unincorporated areas 492 on the SWIF. 493 494 2. PREFERRED OPTION - Designate MSWMAC as the SWIF; retain RPC as .495 the policy body 496 497 Under this option, MSWMAC would become the designated replacement for 498 the SWIF. MSWMAC has become a functional and viable advisory 499 committee in regional solid waste planning efforts, and its membership is 500 open to all cities who are party to the ILAs. It has allowed broad participation 501 and more robust discussions of solid waste issues. Under this scenario, both 502 MSWMAC and SWAC would maintain their separate but complementary 503 roles in addressing solid waste planning and policy development. The focus 504 of RPC's .role on policy issues would be enhanced. This model has proven 505 successful in working through solid waste issues in the .Iast few years. 506 Further examination would be required to determine the best way to 507 implement this option - through comprehensive plan amendments, adoption 508 of legislation, or an addendum to the ILAs. 509 January 12, 2007 7 510 511 As discussed later in this section, under this option ITSG and MSWMAC 512 recommend adding representation from the UACs to the membership of 513 SW AC to better represent the interests of the unincorporated areas. 514 515 3. Replace SWIF with some other representative group, such as SWAC 516 517 SW AC was created by state law (RCW 70.95.165) to represent the interests 518 of local elected officials, the waste management industry, public interest 519 groups, and citizens of the county on issues of solid waste management. 520 521 SWAC has been operating in an advisory capacity since 1985. While SWAC 522 has been a resoundingly successful forum for advising the county on solid 523 waste issues from a broad range of stakeholder perspectives, it does not 524 specifically address issues of governance between the cities and the county. 525 In the last few years, SWAC has worked in concert with MSWMAC to advise 526 the county in solid waste planning from their unique perspectives. Selection 527 of this option would not replace the function of MSWMAC in providing each 528 city with a signed ILA with a voice in future solid waste planning. 529 530 SWAC includes citizens from unincorporated areas in its membership; 531 however, King County Code does not require formal representation from 532 Unincorporated Area Councils on SWAC. 533 534 4. Sunset the SWIF as a formal body; preserve RPC as the policy body and 535 MSWMAC as the advisory body to the county on issues of solid waste 536 planning 537 538 SWIF's work is currently being carried out primarily by ITSG and MSWMAC 539 with oversight from the RPC. SWIF does not address critical issues such as 540 dispute resolution, periodic updating of service contracts, host city issues, 541 and other concerns. Having an established contractual interlocal forum 542 provides a venue to discuss conflicts, policies, changing conditions, service 543 needs, and other issues related to solid waste management. 544 545 ITSG and MSWMAC recommend adding representation from the UACs to the 546 membership of SW AC to better represent the interests of the unincorporated 547 areas. 548 549 550 Representation of Unincorporated Area Councils in Solid Waste Planning 551 552 Approximately 29 percent of the population served by the county's solid waste system 553 resides in unincorporated areas. The unincorporated area of the county has declined 554 significantly in the last 10 years and will continue to decline as areas become cities 555 through annexation or incorporation. However, as a significant segment of the current 556 county population, their interests and needs should be represented in solid waste 557 planning and policy development. 558 January 12, 2007 8 559 The unincorporated areas are not party to the ILAs; therefore, they are not currently 560 represented on MSWMAC. They are represented on RPC by County Council members 561 when the committee deliberates on regional solid waste issues. In the process of 562 defining where the responsibilities of the SWIF should lie, unincorporated area 563 representation should be considered. 564 565 Many citizens of the unincorporated areas of King County are represented by one of six 566 distinct Unincorporated Area Councils (UACs), defined primarily by geographic area: 567 568 · Four Creeks Unincorporated Area Council (representing the area between 569 Renton, Newcastle, Issaquah, and Maple Valley) 570 · Greater Maple Valley Area Council (representing the communities of 571 Hobart, Ravensdale, Francis, and River Heights) 572 · North Highline Unincorporated Area Council (representing the area 573 bounded by Seattle, Burien, SeaTac, and Tukwila, including White Center) 574 · Upper Bear Creek Community Council (representing the area near 575 Woodinville/Cottage Lake) 576 . Vashon-Maury Island Community Council 577 · West Hill Community Council, Inc. (representing the area bordered by 578 Seattle, Tukwila, and Renton) 579 580 These UACs are staffed by the county. Individual UACs typically meet monthly, with a 581 quarterly meeting of all the UACs to discuss issues of common interest. Depending on 582 the agenda items, individuals from various departments of the county are invited to 583 attend. Each year, the UACs report on their area's issues of concern in a forum hosted 584 by the King County Executive. The Solid Waste Division periodically attends UAC 585 meetings to present and discuss solid waste issues, through processes such as the 586 development of the comprehensive solid waste management plan. 587 588 589 Recommendation 590 591 'ITSG and MSWMAC recommend Option 2, which designates MSWMAC as the SWfF. 592 Under this recommendation, solid waste policies and plans would continue to be subject 593 to review and approval by RPC, while SWAC and MSWMAC would continue to 594 collaborate on solid waste policy and planning in the development stages. Helping to 595 create a nexus between SWAC and MSWMAC, there are currently members who 596 participate on both committees. 597 598 ITSG and MSWMAC also recommend that unincorporated areas be more fully 599 represented on SW AC. King County Council members on the RPC would continue to 600 represent the unincorporated areas when RPC deliberates on regional solid waste 601 issues. 602 603 604 Next Steps 605 606 Before proposed recommendations on these issues can be implemented, they must be 607 approved by the King County Council. If the County Council agrees with this 608 recommendation, legislation would be developed to designate MSWMAC as SWIF, and January 12,2007 9 609 an addendum to the ILAs would be required. Once a recommendation on the SWIF is 610 selected, the county will confirm that the UACs are interested in participating on SWAC 611 to represent their interests. January 12, 2007 10 612 DISPUTE RESOLUTION PROCESS 613 614 615 616 Issue and Analysis 617 618 Currently, there is no dispute resolution process provided for in the ILAs between the 619 cities and the county. In a process that involves the collaboration of stakeholders with 620 unique perspectives or roles in the solid waste management system, issues may arise 621 that require the resolution of disputes. 622 623 This section outlines potential options for dispute resolution, depending on the type of 624 disagreement and the parties involved. What follows are several potential options, with 625 examples of what might trigger one process over another. It must be noted that none of 626 the proposed options precludes any party from taking legal action to resolve a dispute. 627 628 629 Nature of Dispute and Potential Resolution Options 630 631 Disagreement about operating impacts between one or more cities and the 632 county: Most disputes will be resolved by cooperative communication between 633 the parties involved. For example, operating impacts of a station, such as litter, 634 noise, traffic impacts, or similar events, may be resolved between the division 635 and the host city. The parties or MSWMAC may also seek to resolve a dispute 636 through discussions. 637 638 Dispute between a .host city and the county: If agreement cannot be reached 639 through cooperative communication - even with involvement by top-level officials 640 of the different jurisdictions - the parties may choose to use an independent 641 third-party mediator to resolve a dispute between the county and a host city with 642 an operating transfer station. Disputes requiring this type of action would most 643 likely involve issues related to impacts on a host city from transfer station 644 operations, The process for selection and payment of a mediator is yet to be 645 determined. As the parties begin to consider the use of an independent third- 646 party mediator, MSWMAC will be notified of the dispute and may choose to 647 discuss the issue. Similarly, MSWMAC would be notified at the conclusion of the 648 mediation process, or when the host city(ies) and the county reach an 649 agreement. 650 651 Dispute between two or more cities and the county: Disputes could arise 652 between two or more cities and the county over a complex technical issue or 653 policy, such as the interpretation of an existing policy or lack of a specific policy. 654 MSWMAC may develop a recommendation that changes or creates a policy, 655 which would be forwarded to the County for review and adoption. 656 657 If MSWMAC determines that independent expertise is required for resolution of 658 an issue, a third-party review process could be initiated, if the cities and the 659 county agree. Additional discussion will be required to determine whether this is 660 a feasible option, because the process can be time-consuming and costly. In 661 particular, ITSG, MSWMAC, and the county will need to clarify the rules January 12, 2007 11 662 regarding this option, such as selection of the reviewer, source of funding, and 663 conditions for invoking an independent third-party review. 664 665 Dispute between potential host city and county - facility siting and ,666 permitting issues: The Solid Waste Facility Siting Plan, Appendix C of the 667 transfer and waste export system plan, outlines the agreed-upon siting process 668 for facilities, as endorsed by ITSG, MSWMAC, and the county. In addition, each 669 city has its individual land use code and permitting process. If a disagreement 670 occurs between a host city or potential host city and the county in the 671 interpretation of a siting or permitting process, an appeals process can be 672 initiated in accordance with city land use development and zoning codes and 673 consistent with the state's Growth Management Act. 674 675 676 Next Steps 677 678 As these options are further clarified, more specific guidelines will be developed to 679 address the following: 680 681 . Specific issues that would initiate each resolution process 682 . A process to determine whether and when to use a third-party mediator, and 683 a process for mediator selection 684 . A process to determine whether and when third-party review would be 685 warranted 686 . The funding source(s) for dispute resolution if a third-party mediator or third- 687 party review are implemented January 12,2007 12 688 FRAMEWORK FOR DEVELOPING FINANCIAL POLICIES 689 690 691 Issue 692 693 The 2001 Comprehensive Solid Waste Management Plan contains eight adopted 694 financial policies, as follows: 695 696 FIN-1. The county shall maintain, conduct, operate and account for the disposal 697 of solid waste as a utility of the county. The solid waste system shall be a 698 self-supporting utility financed primarily through fees for disposal. 699 700 FIN-2. The county shall charge garbage disposal fees directly to users of the 701 solid waste disposal system to pay for solid waste services. 702 703 FIN-3. The county shall maintain a rate structure based on tonnage, recognizing 704 that the structure does not provide a self-hauler subsidy, unless the 705 executive demonstrates that a different rate structure would benefit the 706 system as a whole. 707 708 FIN-4. The county should keep garbage disposal fees as low as possible and 709 should manage the solid waste system to keep rate increases as low as 710 possible while meeting the costs of managing the system and providing 711 service to solid waste customers. 712 713 FIN-5. The county should provide technical assistance to the cities in developing 714 collection contracts and grants. 715 716 FIN-5. The county should develop and implement a grant program for the cities 717 that will consolidate grant programs and contracts wherever possible. The 718 county should provide technical assistance to aid the cities in identifying, 719 applying for and administering grants. 720 721 FIN-7. The county should provide opportunities to expand the role of cities in 722 developing and reviewing regional solid waste policies and rates by 723 establishing a Solid Waste Policy Work Group to work in conjunction with 724 the Solid Waste Advisory Committee to make recommendations 725 regarding system operations to the King County executive. As part of 726 these recommendations, the executive shall evaluate the costs and 727 benefits of alternative rate structures on individual customer classes. 728 729 FIN-8. The county is committed to working with the cities that are impacted by 730 transfer stations to explore funding to mitigate potential impacts from 731 these facilities. Any statutorily authorized host fees should be in amounts 732 directly attributable to the solid waste facility provided that the cities can 733 establish that the fee is reasonably necessary to mitigate for impacts of 734 the solid waste facility as required in state law. 735 January 12, 2007 13 736 There are a number of issues that are not covered by the current financial policies that 737 . could be further developed in adopted financial policies. This work would involve the 738 refinement of existing policies or potential new policies in the following areas: 739 740 . Financial forecast and budget 741 . Debt financing and borrowing 742 . Rates 743 . Grant programs, such as recycling grants 744 745 Appendix X contains potential policies for consideration that were developed for the 746 . county's Wastewater Treatment Division of the Department of Natural Resources and 747 Parks. 748 749 750 Analysis 751 752 The Solid Waste Division intends to look at current policies in relation to those adopted 753 by other regional utilities to develop a more comprehensive set of financial policies that 754 will guide the future of solid waste facilities, programs, and services. The policies in 755 Appendix X provide a starting point for future discussions. 756 757 758 Recommendation 759 760 ITSG and MSWMAC recommend developing a set of proposed financial policies in time 761 for incorporation in the next comprehensive solid waste management plan. The plan is 762 expected to be completed in 2008. As the division begins to examine alternatives for 763 financing upcoming capital projects, future policies will need to consider the affects of 764 the financing method used, Le., specific types of bonds will require certain covenants. 765 766 767 Next Steps 768 769 The first step will be for ITSG, MSWMAC, SWAC, and the Solid Waste Division to 770 develop comprehensive financial policies for the division. These newly proposed 771 policies would be forwarded to the County for review and adoption. January 12,2007 14 772 HOST CITY MITIGATION 773 774 775 Issue 776 777 The construction and operation of solid waste transfer stations has both positive and 778 negative impacts in local communities. The impacts can be service related, such as 779 convenience or value to surrounding residents, businesses, and commercial haulers; 780 physical, such as increased litter, traffic, or noise; and financial, such as potential lost tax 781 revenues to the cities. 782 783 The benefits must be balanced with the impacts on the host cities. The Analysis section 784 that follows discusses some of the factors that must be considered and options available 785 to the cities for additional mitigation measures, including monetary compensation for the 786 loss of tax revenues. The cost of additional host city mitigation would ultimately be 787 borne by the ratepayer, so options need to balance the measurable impacts and benefits 788 to the host city with the regional equity of additional mitigation. 789 790 791 Analysis 792 793 In general, geographically dispersed transfer stations in the solid waste system provide a 794 regional benefit to the county's ratepayers, With eight transfer stations and two rural 795 drop boxes in King County, the Solid Waste Division operates a well-dispersed network 796 of facilities that decreases travel time to the stations and increases disposal efficiency by 797 consolidating solid waste loads for transport to the landfill. The stations also make 798 disposal and recycling services available to nearby residents and businesses who self 799 haul. In the broader scheme, the regional network helps reduce the overall travel time 800 and costs for commercial collection trucks, resulting in lower fees for solid waste 801 collection services for county ratepayers. 802 803 As mentioned earlier, there are physical impacts to cities that host transfer stations, 804 including increases in road wear, traffic, litter, and noise. To a significant degree, these 805 physical impacts are already being mitigated for by the Solid Waste Division. In 806 accordance with state law and county code, the Solid Waste Division performs a wide 807 range of mitigation activities in the operation and construction of facilities to minimize 808 physical impacts on the host cities. These mitigation measures include, but are not 809 limited to, the enclosure of new facilities to contain noise, dust, and odor; incorporation 810 of buffer zones at new facilities; roadway improvements, as necessary; routine litter 811 pickup; and landscaping (more detailed list provided in Appendix X). The division also 812 works with cities on specific issues of concern that may warrant additional measures to 813 lessen the impacts of a facility on the community. 814 815 Recognizing the impacts to host cities, the division recently submitted a rate study to the 816 County Council that proposes an increase in the solid waste tipping fee beginning in 817 2008, which includes $0.75 per ton for host city mitigation. It is yet to be determined 818 how these mitigation funds will be allocated. 819 820 In addition to physical impacts, there are also financial impacts to the host cities. For 821 example, county-owned solid waste facilities located in a city are not subject to that city's January 12, 2007 15 822 property tax or Business & Occupation (B&O) tax. This translates to a potential loss in 823 tax revenue that might otherwise be collected from a private business or industrial 824 tenant. 825 826 While the Solid Waste Division employs a wide range of mitigation measures for the 827 operation and siting of facilities, the division does not have specific policies in place to 828 guide the establishment of mitigation agreements for host communities. 829 830 ITSG has developed the following options for consideration. 831 832 1. Continue to work with the Solid Waste Division to provide mitigation at 833 host city transfer stations 834 835 These mitigation measures primarily address the physical and regional 836 impacts of the transfer station, including road and traffic modifications, 837 landscaping, litter control, and similar measures. 838 . 839 2. Develop mitigation policies based on similar policies developed for 840 other utilities, such as the county's Wastewater Treatment Division 841 842 ITSG has looked at comparable policies for host community mitigation 843 developed for the Wastewater Treatment Division and would like to consider 844 developing similar policies for the Solid Waste Division. Examples of 845 wastewater policies are provided in Appendix X. These and other 846 comparable policies need to be explored more fully. 847 848 3. Establish a host city fee (would require a change in state law) 849 850 This option would provide host cities with a per ton fee to mitigate for ongoing 851 impacts to the community and to compensate for potential lost tax revenues. 852 King County currently pays nearly $1,250,000 in B&O taxes annually to the 853 State of Washington for transfer station operations (which represents 854 approximately $1.25 per ton). One example of how to fund a host city fee 855 would be to redirect these B&O tax revenues to host communities. Once a 856 new regional policy was adopted, state law would have to be changed to 857 allow for redirection of the tax revenues. 858 859 The state law that would need to be amended to allow the B&O tax to be 860 redirected to the host cities is as follows: 861 862 C 36.58.080 863 County solid waste facilities - Exempt from municipal taxes - Cllarges to mitigate impacts 864 .', ,. Negotiation and arbitration. 865 County-owned solid waste facilities sllaU not be subject to any tax or excise imposed by any 866 city or town. Cities or towns may cllarge counties to mitigate impacts directly attributable to 867 tile solid waste facility: PROVIDED, Tllat any city or town establislles tllat sucll cllarges are 868 reasonably necessary to mitigate sucll impacts and tllat revenue generated from sucll 869 c:llarges is expended only to mitigate sucll impacts. Impacts resulting from commercial and 870 residential solid waste c()Uecti~I!~!!l!lnan}' city_~_to...'!Yn sllaU not be considered to be January 12,2007 16 871 872 873 874 875 876 877 878 879 880 881 882 883 884 885 886 887 888 889 890 891 892 893 894 895 896 897 898 899 900 901 902 903 904 905 906 907 908 909 910 911 : directly aftrIbutabie-to-thesoHd-waste facmty~lnthe-event that no agreement can be---------l i reached between the city or town and the county following a reasonable period of good faith I : negotiations, including mediation where ~ppropriate, the matter shall be resolved by a I : board of arbitrators, to be convened at the request of either party, such board of arbitrators ! Ito cOl:lsist of a representative from the city or town involved, a representative of the county, I i and a third representative to be appointed by the other two representatives. If no agreement i ical:l be reached with regard to said third representative, the third representative shall be I lappointed by a Judge of the superior court of the county of the jurisdiction owning the solid i waste facility. The determination by the board of arbitrators of the sum to be paid by the i I county shall be binding on all parties. Each party shall pay the costs of their individual . i representatives on the board of arbitrators and they shall pay one.half of the cost of the . !third representative. I ~1983 c 171 ! 1; 1982 c 175! 8.] i Notes: Severabili. --1982 c 175: See note followin RCW 36.58.100. I ..._...._.._._._.....___._.__.__._____._Jy___._._._.__......_........_................_._._________._________9_.____ _......_._.____.__.___.._.__......__........__._._. Recommendation ITSG and MSWMAC recommend continuing to work with the division to provide mitigation at host city transfer stations (Option 1), development of mitigation policies (Option 2), and further consideration of the establishment of a host city fee (Option3). These latter two options will provide the division and the host communities with the flexibility to establish an equitable mitigation package, recognizing that impacts might be caused by the development of large light-industrial facilities, operation of the regional utility, or loss of use caused by taking large properties off of city tax rolls. The cost of additional host city mitigation would ultimately be borne by the ratepayer, ~o options need to balance the measurable impacts and benefits to the host city with the regional equity. of additional mitigation. ITSG and MSWMAC recommend developing a set of proposed mitigation policies in time for incorporation in the next comprehensive solid waste management plan. The plan is expected to be completed in 2008. Additional analysis and discussion about the establishment of a host city fee will occur, with a recommendation on this mitigation option and development of a policy providing for a host city fee, if this option is recommended for implementation. Next Steps The first step will be for ITSG, MSWMAC, SWAC, and the Solid Waste Division to develop policies for host city mitigation. These newly proposed policies would be forwarded to the County for review and adoption. January 12,2007 17 912 OTHER ISSUES .913 914 915 In 2004, cities identified preliminary solid waste issues they wanted to address with King 916 County in a document titled Cities' Principles for Solid Waste Interlocal Agreement 917 Negotiations - April 2004 (Appendix X). Meetings that occurred with staff from citfes, 918 the Solid Waste Division, the King County Executive's Office, and King County Council 919 after the development of this document resulted in the development and subsequent 920 adoption of Ordinance 14971. 921 922 In the course of examining the governance issues outlined in Cities' Principles for Solid 923 Waste Interlocal Agreement Negotiations - April 2004 and Ordinance 14971, a few 924 additional issues have been identified. These issues either require additional analysis 925 and discussion or have already been resolved. 926 927 The additional issues are as follows: 928 929 Should a mechanism be established to allow the cities to initiate 930 amendments to the comprehensive solid waste management plan in 931 between formal plan updates? 932 933 Through the collaborative process currently in place with the county, the cities, 934 and other stakeholders, the need for a mechanism to allow cities to initiate 935 amendments to the comprehensive solid waste management plan in between 936 formal updates has been addressed. Technical and policy issues are discussed 937 with cities and stakeholders early in the planning and development of division 938 planning reports, with the opportunity for input in solid waste planning work. 939 940 Should the term of the ILAs be extended to take advantage of reduced 941 borrowing rates to finance the modernization of the solid waste system? 942 943 The current term of the ILAs extends through 2028. The benefits of the solid 944 waste system improvements currently underway will extend beyond the term of 945 the current ILAs. Historically, the division has not entered into bond 946 commitments that extend beyond the term of the ILAs. If the ILA term were 947 extended, longer-term, lower-rate bonds could be used to finance system 948 improvements, thereby reducing the impact on the current ratepayers - 949 recognizing it would also extend the duration of the impact on future ratepayers. 950 951 Should a broader re-opener clause be provided for in the ILAs and what 952 would be appropriate triggers for are-opener? 953 954 The current ILAs include a provision allowing for limited review and 955 renegotiation of the agreement. This provision provides that either party may 956 request review and/or renegotiation during the six-month period immediately 957 preceding the fifth anniversary of the effective date of this agreement and during 958 the six-month period immediately preceding each succeeding fifth year 959 anniversary thereafter. Review and/or renegotiation shall not include the issues 960. of system rates and charges, waste stream control, or diversion, unless agreed 961 upon by both parties. January 12,2007 18 962 963 964 The parties would need to discuss the benefits and drawbacks of establishing a broader re-opener clause, including the triggers for exercising are-opener. January 12,2007 19 965 966 967 968 969 970 971 972 973 974 975 976 977 978 979 980 981 982 983 984 985 986 987 988 989 990 991 992 993 994 995 996 997 998 999 1000 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 CONCLUSION This report is the last work product required to fulfill the directives outlined in Ordinance 14971. This section summarizes the issues, recommendations, and next steps presented throughout the report. Based on direction provided from the King County Council, additional work will be needed to fully develop and implement the recommendations. 1'li - -----....---.-.-.--.--.--..--- --.------- __....._.._._m....m.'_m__._.._.m._ ~'._~9Ii~_VVCl~t~Jl:'lt~rl()_cCitJF'()r~m_~_ I ......_......_.._._..._.._mm..J Issue: Several options were examined to determine how best to maintain an interlocal forum for providing policy input and ensuring city participation and input in the regional solid waste system early in the planning stages. Recommendation: This report recommends formally replacing the existing SWIF, currently represented by the RPC, with MSWMAC. It is recommended that the interests of the unincorporated areas be represented on SW AC. Next Steps: If the County Council agrees with this recommendation, legislation would be developed to designate MSWMAC as SWIF, and an addendum to the ILAs would be required. The county will confirm that the UACs are interested in participating on SW AC to represent their interests. E2~Ri~p~!~~R-...es91'u!!()l:'Im~!()~~~~m___m____ Issue: No formal method for resolving disputes between one or more cities and the county is currently provided for in the Interlocal Agreements or the Solid Waste Interlocal Forum. Recommendation: This report outlines several dispute resolution options tailored to the various types of disputes that might arise between multiple cities or host cities and the county. Next Steps: More specific guidelines will be developed to address the following: . Specific issues that woutd initiate each resolution process · A process to determine whether and when to use a third-party mediator, and a process for mediator selection · A process to determine whether and when third-party review would be warranted · The funding source(s} for dispute resolution if a third-party mediator or third-party review are adopted January 12,2007 20 1015 1016 1017 1018 1019 1020 1021 1022 1023 1024 1025 1026 1027 1028 1029 1030 1031 1032 1033 1034 1035 1036 1037 1038 1039 1040 1041 1042 1043 1044 1045 1046 1047 1048 1049 1050 1051 1052 1053 1054 1055 1056 1057 1058 1059 1060 1061 1062 l3...F-r~!!I~\!9r~fQr Q~"eI9pin9J~i.Il.~I11.~i~tPQli~ie$. Issue: The cities are interested in working with the division to develop more detailed financial policies than those contained in the 2001 Comprehensive Solid Waste Management Plan. Recommendation: The report identifies four major categories in which more specific financial policies would be developed: 1) financial forecasting and budgets, 2) debt financing and borrowing, 3) rates, and 4) grant programs. Next Steps: ITSG, MSWMAC, SWAC, and the Solid Waste Division will develop comprehensive financial policies that will be forwarded to the County for review and adoption. ~: f1osf'Ci~Miti ation ,..........................._......W...................9_...............__..........._._......._....._....._.....-..-...............-...-......... Issue: There are positive and negative impacts to cities that host transfer stations. The impacts can be service related, such as convenience or value to surrounding residents and businesses; physical, such as increased litter, traffic, or noise; and financial, sLich as potential lost tax revenues to the cities. Recommendation: ITSG recommends continuing to work with the division to provide mitigation at host city transfer stations, development of mitigation policies, and further consideration of the establishment of a host city fee. These options and their impacts on the regional system and the ratepayer will be considered. Next Steps: ITSG, MSWMAC, SWAC, and the Solid Waste Division will develop host city mitigation policies that will be forwarded to the County for review and adoption. Additional analysis and discussion about the establishment of a host city fee will occur, with a recommendation on this mitigation option and development of a policy providing for a host city fee, if this option is recommended for implementation. ...-.-.... . .........---.-...------, _...._.._......____.........~_..._...J [qtf!~ts~~~~_...__=____==__. ITSG and MSWMAC will continue to discuss the other issues identified throughout this report. Each of the recommendations presented in this report will require guidance or approval from the County Council. In many cases, the recommendations may require some combination of measures to implement, such as the revision or creation of solid waste, policies, revisions to county code, updates to the comprehensive solid waste management plan, amendments to contractual documents (such as the ILAs), or a revision to state law. January 12, 2007 21 .~_<?~_~~_~~!INGDATE: Februa~' ~; :k~7 .~." _.H..._........."............._............~..._........~._......__..........__....... ................_. ..............---...........-.-............................--.........- ..........-.............--.........--..... ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Amendment to Agreement between Sound Transit and City of Federal Way POLICY QUESTION: Should the City of Federal Way approve amendments to the Agreement between Sound Transit and the City of Federal Way to allow Sound Transit up to seven (7) years for construction to commence on development of the eastern TOD site? Currently the Agreement allows five (5) years for construCtion to commence on de~elopm~)1t of both the eastern and western rOD sites: COMMITTEE: LAND USE AND TRANSPORTATION MEETING DATE: 1/22/07 CATEGORY: cg] Consent tJ City Council Business STAFF REPORT By: PATRICK DOHERTY o Ordinance o Resolution o o Public Hearing Other . DEPT: CITY MANAGER, . ..........--....-..,..........-....--.-..----................--..................--........--.................................-..........-.-..-..............-..............".--..........-.......................--....-.-................. Attachments: Proposed draft "First Amendment to the Agreement Between Central Puget Sound'Regional Transit Authority and the City of Federal Way for Future Development of Transit-Oriented Development at the Federal Way Transit Center," Summary/Background: The City and Sound Transit entered the "Agreement between Central Puget Sound Regional Transit Authority and the City of Federal Way for Future Development of Transit Oriented Development at the Federal Way Transit Center" effective October 25,2004, ("Agreement") whereby Sound Transit agreed to design and construct the Federal Way Transit Center Project and pursue development of future Transit Oriented Development ("TOD") opportunities on the TOD Properties located to the immediate east and west of the Transit Center. The Agreement, and that Sound Transit would exert its best efforts, in consultation with the City, to obtain a qualified developer(s) to develop the TOD Properties. The Agreement provides that Sound Transit will secure a commitment from a qualified developer within eighteen (18) months of issuance of the Certificate of Occupancy of the Transit Center, which occurred on February 1, 2006. The Agreement also provides that Sound Transit must secure a commitment from a qualified TOD developer to commence construction on development of the TOD Properties within five (5) years of occupancy of the Project. To date Sound Transit has secured a qualified TOD developer for the East TOD Property (a joint proposal by the Korean Women's Association/Easter Seal of Washington/Common Ground), however, the selected TOD developer requires an additional two (2) years, to the five (5) provided in the Agreement, to secure funding for, and commence construction of, its TOD proposal, The proposal is to amend the Agreement to provide Sound Transit an additional two (2) years, for a total of seven (7) years, to commence construction on development of the TOD proposal for the East TOD Property. The existing provision allowing for five (5) years to develop the West TOD Property would remain as is. Options Considered: 1. Approve amendment to the Agreement, as proposed in attached draft "First Amendment to the Agreement Between Central Puget Sound Regional Transit Authority and the City of Federal Way for Future Development of Transit-Oriented Development at the Federal Way Transit Center." 2. Reject the proposed amendment. 3. Approve the proposed amendment with the following changes: STAFF RECOMMENDATION: Option 1. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: Council Council COMMITTEE RECOMMENDATION: "I move to recommend to City Council approval of the proposed amendment to the 'Agreement Between Central Puget Sound Regional Transit Authority and the City of Federal Way for Future Developmel}t_ojl.ran.sit-Orie.nte.d_De.wdopment at the Federal Way Transit Center. '" Committee Chair Committee Member Committee Member . PROPOSED COUNCIL MOTION: "I move approval of the LUTC recommendation to approve the proposed amendment to the 'Agreement Between Central Puget Sound Regional Transit Authority and the City of Federal Way for Future Development of Transit-Oriented Development at the Federal Way Transit Center, '" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/PEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # First Amendment to AGREEMENT BETWEEN CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY AND THE CITY OF FEDERAL WAY FOR FUTURE DEVELOPMENT OF TRANSIT ORIENTED DEVELOPMENT AT THE FEDERAL WAY TRANSIT CENTER This FIRST AMENDMENT ("First Amendment") is made and entered into this day of by and between the CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY ("Sound Transit") and THE CITY OF FEDERAL WAY ("the City"), a municipal corporation, (collectively, the "Parties"), regarding the development of a transit center project ("Project"). RECITALS WHEREAS, The City and Sound Transit entered into an agreement entitled "Agreement between Central Puget Sound Regional Transit Authority and the City of Federal Way for Future Development of Transit Oriented Development at the Federal Way Transit Center" effective October 25, 2004, ("Agreement") whereby Sound Transit agreed to design and construct the Federal Way Transit Center Project allewincluding development of future Transit Oriented Development ("TOD") opportunities on the TOD Properties identified in the Agreement, and that Sound Transit would exert its best efforts, in consultation with the City, to obtain a qualified developer(s) to develop the TOD Properties; and WHEREAS, the City issued the Certificate of Occupancy for the Proiect on February 1, 2006; and WHEREAS, the Agreement provides at sections 2.1.C and 2.2 A and 2.2.B that Sound Transit will secure a commitment frorn a qualified developer within eighteen (18) months of issuance of the Certificate of Occupancy; and WHEREAS, the Agreement provides at sections 2.1.B and 2.2.B. that Sound Transit must secure a commitment from a. qualified TOD developer to commence constructiondovelop of the East TOD Property within five (5) years of occupancy of the Proj ect, and WHEREAS, Sound Transit has completed construction of the Project and has secured a qualified TOD developer for the East TOD Property (a joint proposal by the Korean Women's AssociationJEaster Seal of Washington/Common Ground), however, the selected TOD developer requires an additional two (2) years, to the five (5) provided in the Agreement, to secure funding for and commence construction of its TOD proposal; and WHEREAS, the Parties agree that it is in their mutual best interests to allow an additional two (2) years (to 2013) for the selected TOD developer to develop the East TOD Property; and WHEREAS, the parties also agree that if the proposed development does not proceed as scheduled, Sound Transit will not have seemed the commitment from a qualified developer within eighteen (18) months and will, therefore, convey the East TOO Property to the City: NOW, THEREfORE, in consideration of the covenants and assurances set forth herein, it is mutually agreed as follows: 2 Section 1. Amend Section 2.1.B of the Agreement Sound Transit and the City agree to amend Section 2.1.B of the Agreement by replacing the Section in its entirety as follows: B. Sound Transit shall exert its best efforts, in consultation with the City, to obtain a qualified developer(s) who will develop the West TOD Property within five (5) years and the East TOD Property within five (5) seven (7) years of occupancy of the Project, consistent with Sound Transit's adopted policies for TOD development. In the event that Sound Transit determines, in its sole judgment, that a qualified TOD developer cannot be obtained through these good faith efforts, Sound Transit shall prepare and issue a Request for Proposals ("RFP"), at its sole expense and in consultation with the City, for development of the TOD Properties consistent with all applicable federal, state and local policies and regulations and at lease twelve (12) months prior to the anticipated occupancy of the Project. Section 2. Amend Section 2.2 of the Agreement Sound Transit and the City agree to amend Section 2.2.B of the Agreement by replacing the Section in its entirety as follows: B. East TOD Property In the event that Sound Transit determines within eighteen (18) months of issuance of the Certificate of Occupancy for the Proj ect that it is not able to secure a commitment from a qualified developer, who will agree to develop the East TOD Property within five (5)seven ill years of occupancy of the Project on terms and conditions acceptable to Sound Transit in its sole judgment, or the developer does not commence construction of the TOD on the East TOD Property within fi...-e (5)seven (7) years of occupancy of the Project, Sound Transit shall convey the East TOD Property to the City consistent with all applicable federal, state, and local policies and regulations for such conveyances, the terms of this Agreement, and for valuable consideration in the form of the City's assurance that any future development of the East TOD Property will be consistent with the definition of TOD in this Agreement. The City shall have seven (7) years from the time of the conveyance to deyelop a TOD project on the East TOD Property. The City agrees to consult with Sound Transit's Chief Executive Officer, or designee, when reviewing proposed projects and no City-led project shall proceed unless he or she concurs with the City that the proposed project is consistent with the definition of TOD in this Agreement which concurrence shall not be unreasonably withheld or delayed. If the City is unable to develop a TOD project that Sound Transit agrees is consistent with the definition of TOD in this Agreement within seven (7) years of the conveyance to the City, the City shall either (1) retain ownership of the East TOD Property and pay Sound Transit the full market 3 value of the property as determined by a mutually selected certified appraiser, less the value of permanent utility, access, and signage easements over, across and through the East TOD Property necessary for Sound Transit's continued use and enjoyment of the Project property as mutually determined by the Parties, or (2) transfer the East TOD Property back to Sound Transit at no cost to Sound Transit. In the event the City desires to develop the East TOD Property in a manner that is not consistent with the definition of TOD in this Agreement within seven (7) years of conveyance to the City, the City shall pay Sound Transit the full market value of the property as determined by a mutually selected certified appraiser, less the value of permanent utility, access, and signage easements over, across and through the East TOD Property necessary for Sound Transit's continued use and enjoyment of the Project property as mutually determined by the Parties. Section ~J. Other Provisions of the Agreement Unchanged All other provisions ofthe Agreement shall remain, in their entirety, unchanged. CENTRALPUGETSOUND REGIONAL TRANSIT AUTHORITY ("SOUND TRANSIT") CITY OF FEDERAL WAY: Joni M. Earl Chief Executive Officer Neal Beets City Manager Date Date Attest: Laura Hathaway, CMC Approved as to form: Approved as to form: Stephen G. Sheehy Sound Transit Legal Counsel Patricia A. Richardson City Attorney 4 COUNCIL MEETING DATE: February 20, 2007 ITEM #: .........._.........._~._-_._._...__..__.._..__..._...-.........................--...--.....................-.........-........-.........................,....-..---...........- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2007 Planning Commission and Long Range Planning Work Program POLICY QUESTION: How should the 2007 Planning Commission Work Program be prioritized? COMMITTEE: Land Use Transportation Committee (LUTe) MEETING DATE: February 5, 2007 CATEGORY: [8J Consent 0 Ordinance 0 Public Hearing o City Council Business 0 Resolution 0 Other STAFF REPORT._~~: M~!:g,~~~ Clark, ~~!lj~E_.~!~n~~......._._.._.______.___~._...__..~EPT: .~o~unity D~~el~p~~t ATTACHMENTS: February 5, 2007, Staff Report to the LUTC. OPTIONS CONSIDERED: The LUTe and/or City Council may add additional work items to the 2007 Work Program. Once all the items are on the list, the staff can work with the LUTC to prioritize the list, or come back to yoU!_ next _~eetil!.g_ with a recommendation forJ~!:ioritization. __.__ STAFF RECOMMENDATION: Staff recommends approval of the 2007 Planning Commissjon Work Program as prioritized by the Land Use/Transportation Committee. CITY MANAGER ApPROVAL: Council DIRECTOR ApPROVAL: ~ Committee Council COMMITTEE RECOMMENDATION: Forward LUTC recommendation to the Agenda. , 2007 City Council Consent Dean McColgan, Member Jack Dovey, Chair Eric Faison, Member PROPOSED COUNCIL MOTION: "I move approval of the LUTe recommendation. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 1:\2007 Planning Commission Work Program\LUTC\Agenda BilLdoc COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ~ CITYOF ~ Federal Way CITY COUNCIL COMMITTEE STAFF REPORT DATE: To: VIA: FROM: January 31, 2007 Land Use/Transportation Committee Neal Beets, City Manager ~ Kathy McClung, Director o~unity Development Services W-v Margaret H. Clark, AICP, Senior Planner SUBJECT: 2007 Planning Commission and Long Range Planning Work Program MEETING DATE: February 5, 2007 A. POLICY QUESTION How should the 2007 Planning Commission Work Program be prioritized? B. BACKGROUND At the beginning of each calendar year, the Planning Commission's Work Program for that year is approved by the City Council. The purpose of this memorandum is to assist the LUTC and City Council in approving a work program. We have, therefore, provided you with the following information: 1. Table I - Items completed in 2006. 2. Table II - Items to be Carried Over into 2007 and their status. 3. Table ill - Potential New Work Items 4. Table IV - For background purposes only, we have included a list of the reporting and monitoring that City staff completes for King County and the state on an annual basis. C. 2006 PLANNING COMMISSION WORK PROGRAM - ITEMS COMPLETED IN 2006 Table I shows the amendments that were completed in 2006 and whether or not they are required by state law. TABLE I Description Status Required by State Law City Center Code Amendments - Completed. Effective 2/16/06 No Amendments to FWCC Chapter 22 for purposes of establishing single story construction limits in the City Center; prohibiting gambling activities in the City Center and Neighborhood Business zoning districts; amending certain base heights and the Height Bonus Program; modifying site and building design standards; and other related amendments. Real Estate Signs - Completed. Effective 4/27/06 RCW 36. 70A130 requires Amendments to FWCC Chapter 22, Article that cities consider XVIII, "Signs,"in order to reduce the 200 amendments to their foot lineal separation requirement for off-site development regulations from real-estate directional signs to less than 200 interested parties on an feet when necessary in order to indicate a turn annual basis. or change in direction of travel, and to increase the maximum allowable number of off-site real-estate signs per property per agent from six to ten Cottage Housing Regulations - Completed. Effective9/28/06 No Amendments to FWCC Chapter 22, Article I, "Definitions," and Article XI, "District Regulations," to allow for cottage housing in the RS 72, RS 5.0, and RM zoning districts, Transportation Concurrency Management- Completed. Effective 1/01/07 RCW 36,70A070 (6) (b) Amendments to FWCC Chapter 19, "Planning requires jurisdictions to adopt and Development" to add Article IV, an ordinance for "Transportation Concurrency Management," transportation concurrency. in order to implement the concurrency provisions of the transportation element of the City's comprehensive plan. Increased Building Heightfor Residential The amendment relating to increased No. Mixed Use in City Center Core - height of structures containing Amendments as result of the Planned Action residential units has been completed, SEP A, including increased building height Effective 12/28/06 and other items identified in the downtown study. D. 2006 PLANNING COMMISSION WORK PROGRAM -ITEMS TO BE CARRIED OVER INTO 2007 Table II shows the amendments that were started in 2006 but not yet completed, and whether or not they are required by state law. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report January 31, 2007 Page 2 TABLE IT Description Status Reouired bv State Law Annual Comprehensive Plan Amendments - The analysis is three RCW 36,70A.130 requires that On June 6, 2006, 12 citizen-initiated requests quarters of the way cities consider amendments to their for amendments to the comprehensive plan and complete, after which a comprehensive plan on an annual zoning map were considered by the City SEP A determination will be basis. Council to determine whether they should move issued. forward through the public process as part of the 2006 Comprehensive Plan Amendment Process. The Council determined that seven of the 12 should be considered further. In addition, various chapters of the comprehensive plan are also being amended to address the BP/BC code amendments (see below). The BP/BC code amendments comprehensive map amendment would also alter the boundaries of the BC and former BP zone. BPIBC Code Amendments - A draft has been prepared One of the goals of a Based on direction from the City Council, and and is being circulated for comprehensive plan as stated in supported by City market studies and by internal comment. RCW 36.70A.20 is to encourage numerous rezone requests, in order to meet economic development that is changing market conditions staff is drafting consistent with adopted language for a new Commercial Enterprise (CE) comprehensive plans, promote the zoning district, which is based on the Business retention and expansion of existing Park (BP) designation with expanded uses. businesses and recruitment of new businesses, recognize regional differences impacting economic development opportunities, and encourage growth in areas experiencing insufficient economic growth. Allow increased building heights for certain This amendment is being No. uses in the Community Business (Be) zones. included as part of the BP/BC code amendments Allow increased building heights for certain This amendment has not No. uses in the Neighborhood Business (BN) zone been drafted as yet. and require buildings to be located adjacent to rights-of-way. Research changes to FWCC Section 20-179, This amendment has not No; however, the City has been "Retention of Vegetation," to determine the been drafted as yet. receiving increased requests to extent of a site that can be cleared for conduct mass clearing and grading installation of infrastructure and preparation of in order to accommodate site building lots. development. Allow single-family units on srnalllots in the SEP A determination will be RCW 36,70A.20 encourages the multifamily (RM 2400) zone. Also allow zero- issued on February 3, 2007, provision a variety of residential lot line development in the multifamily (RM followed by a Planning densities and housing types, and 2400) zone. Commission public hearing encourages preservation of on March 7,2007. existing housing stock. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report January 31, 2007 Page 3 Description Status ReQuired bv State Law Amend the regulations for the City's This amendment has not RCW 36,70A.450, states that a city commercial zones related to a home occupation been drafted as yet. may not prohibit a home occupation day care in a residential dwelling. day care in a residential dwelling, located in an area zoned for residential or commercial use, even thought the dwelling may be a nonconforming use in a commercial zone. Amend FWCC Chapter 18, Article III to add This code amendment is A provision for a shoreline flexibility in measuring the shoreline stringline being prepared in stringline setback itself is not setback. conjunction with the required; however, the City must Shoreline Master Program amend its shoreline regulations to currently underway. meet the new requirements of the updated Shoreline Master Program. Adoption is scheduled for July 2007. E. POTENTIAL NEW WORK ITEMS FOR THE 2007 PLANNING COMMISSION WORK PROGRAM Table ill lists potential new code amendments. Some of these were previously presented to the Council but were not chosen due to staff resources and other proposed amendments that were determined to be of higher priority. TABLE ill Description Initiated by Required by State Law Amend the FWCC to require applicants to hold Not started. The Public Works No traffic-related neighborhood meetings, when Department has stated that they necessary, to mitigate traffic impacts. will prepare this amendment in 2007 in conjunction with traffic- related amendments to the comprehensive plan. Amend FWCC Chapter 22 to require design Staff No standards and development requirements for essential public facilities, This is an omission in the current code. Amend FWCC Chapter 22, Article XVIII, City Council No "Signs," to provide for off site signs for special events, Amend FWCC Section 22-1006, "Development Staff No Activities and Heavy Equipment Operations," to allow the Director of Community Development Services the flexibility to determine allowable hours of operation on a case-by-case basis, 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report January 31,2007 Page 4 Description Initiated by Required by State Law Remove inconsistencies between FWCC Chapter Staff No 22, Article IV, "Nonconformance," and Article XVI, "Improvements," pertaining to who is authorized to Gonduct an appraisal of property. Add process for allowing Conditional Uses. Planning Commission The Planning Commission was concerned about the status of existing nonconforming uses that may be compatible with the adjacent neighboring uses and were interested in a process that might legalize the use, Clarify FWCC 22, Section 22-952 pertaining to Citizen No "Junk and Junk Yards Prohibited" - Concerns about what constitutes junk, particularly on developed lots. F. OTHER LONG RANGE PLANNING RESPONSIBILITIES Table IV shows reporting or monitoring work that is required by King County or the State of Washington to be done on an annual basis. TABLE IV Description Status Required by State Law ANNUAL REPORTS . Office of Financial This is an annual report provided to the State RCW 43.62.030 requires OFM to Management Yearly Office of Financial Management (OFM). annually determine the population of Population Estimate Report all cities and towns of the State of Washington as of April! 51. King County Benchmark and This is an annual data request made of all cities RCW 36.70A130 required Annual Growth Information by King County to fulfill requirements of the Countywide Planning Policies Report Growth Management Act (GMA). (CWPP's) to be adopted by King County by July 1, 1992. The CPP's set up the Benchmark Program to assess progress in meeting the CPP's. Track and Inventory Under the Buildable Lands Program, six RCW 36.70A.2l5 requires evaluation Buildable Lands counties, including King County, must of data collected under the Buildable annually collect data on land capacity and Lands Program. development activity from their cities and unincorporated areas, 1:\2007 Planning Commission Work Program\LUTC\020507 Staff Report to LUTC.doc/1/31/2007 3:39 PM 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report January 31, 2007 Page 5 .~ CITY OF ~ Federal Way CITY COUNCIL COMMITTEE STAFF REPORT To: VIA: FROM: January 29,2007 Revised February 5, 2007 Land Use/Transportation Committee Neal Beets, City Manager Kathy McClung, Director of Community Development Services Margaret H. Clark, AICP, Senior Planner DATE: SUBJECT: 2007 Planning Commission and Long Range Planning Work Program MEETING DATE: February 5,2007 A. POLICY QUESTION How should the 2007 Planning Commission Work Program be prioritized? B. BACKGROUND At the beginning of each calendar year, the Planning Commission's Work Program for that year is approved by the City Council. The purpose of this memorandum is to assist the LUTC and City Council in approving a work program. We have, therefore, provided you with the following information: 1. Table I - Items completed in 2006. 2. Table n - Items to be Carried Over into 2007 and their status. 3. Table ill - Potential New Work Items 4. Table IV - For background purposes only, we have included other long-range planning projects that are not part of the Planning Commission Work Program. C. 2006 PLANNING COMMISSION WORK PROGRAM - ITEMS COMPLETED IN 2006 Table I shows the amendments that were completed in 2006 and whether or not they are required by state law. TABLE I Description Status Required by State Law City Center Code Amendments - Completed, Effective 2/16/06 No Amendments to FWCC Chapter 22 for purposes of establishing single story construction limits in the City Center; prohibiting gambling activities in the City Center and Neighborhood Business zoning districts; amending certain base heights and the Height Bonus Program; modifying site and building design standards; and other related amendments. Real Estate Signs - Completed. Effective 4/27/06 RCW 36.70A.130 requires Amendments to FWCC Chapter 22, Article that cities consider XVIII, "Signs," in order to reduce the 200 amendments to their foot lineal separation requirement for off-site development regulations from real-estate directional signs to less than 200 interested parties on an feet when necessary in order to indicate a turn annual basis. or change in direction of travel, and to increase the maximum allowable number of off-site real-estate signs per property per agent from six to ten Cottage Housing Regulations - Completed, Effective 9/28/06 No Amendments to FWCC Chapter 22, Article I, "Definitions," and Article XI, "District Regulations," to allow for cottage housing in the RS 72, RS 5.0, and RM zoning districts. Transportation Concurrency Management - Completed. Effective 1/01/07 RCW 36.70A.070 (6) (b) Amendments to FWCC Chapter 19, "Planning requires jurisdictions to adopt and Development" to add Article IV, an ordinance for "Transportation Concurrency Management," transportation concurrency. in order to implement the concurrency provisions of the transportation element of the City's comprehensive plan. Increased Building Height for Residential The amendment relating to increased No. Mixed Use in City Center Core - height of structures containing Amendments as result of the Planned Action residential units has been completed. SEP A, including increased building height Effective 12/28/06 and other items identified in the downtown study, 2007 Planning Commission and Long Range Planning Work Program Land Use/Tr;lnsportation Committee Staff Report Revised February 5, 2007 Page 2 D. 2006 PLANNING COMMISSION WORK PROGRAM -ITEMS TO BE CARRIED OVER INTO 2007 Table II shows the amendments that were started in 2006 but not yet completed, and whether or not they are required by state law. TABLE II De!!cription Status Reauired bv State Law Annual Comprehensive Plan Amendments - The analysis is three RCW 36,70A.130 requires that On June 6, 2006, 12 citizen-initiated requests quarters of the way cities consider amendments to their for amendments to the comprehensive plan and complete, after which a comprehensive plan on an annual zoning map were considered by the City SEP A determination will be basis, Council to determine whether they should move issued. forward through the public process as part of the 2006 Comprehensive Plan Amendment Process. The Council determined that seven of the 12 should be considered further. In addition, various chapters of the comprehensive plan are also being amended to address the BP/BC code amendments (see below), The BP/BC code amendments comprehensive map amendment would also alter the boundaries of the BC and former BP zone. BPIBC Code Amendments - A draft has been prepared One of the goals of a Based on direction from the City Council, and and is being circulated for comprehensive plan as stated in supported by City market studies and by internal comment. RCW 36.70A.20 is to encourage numerous rezone requests, in order to meet economic development that is changing market conditions staff is drafting consistent with adopted language for a new Commercial Enterprise (CE) comprehensive plans, promote the zoning district, which is based on the Business retention and expansion of existing Park (BP) designation with expanded uses, businesses and recruitment of new businesses, recognize regional differences impacting economic development opportunities, and encourage growth in areas experiencing insufficient economic growth. Allow increased building heights for certain This amendment is being No. uses in the Community Business (Be) zones. included as part of the BP/BC code amendments Allow increased building heights for certain This amendment has not No. uses in the Neighborhood Business (BN) zone been drafted as yet. and require buildings to be located adjacent to rights-of-way. SOUTH 356th Subarea Plan - This amendment has not One of the goals of a Research whether the RS 15.0 designated been drafted as yet. comprehensive plan as stated in parcels located south of SW 356th Street and RCW 36.70A.20 is to discourage west of 1 sl A venue South should be considered sprawling development and to for higher density. encourage development in urban areas with adequate public facilities. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report Revised February 5, 2007 Page 3 Description Status Required by State Law Mass Grading- This amendment has not No; however, the City has been Research changes to FWCC Section 20-179, been drafted as yet. receiving increased requests to "Retention of Vegetation," to determine the conduct mass clearing and grading extent of a site that can be cleared for in order to accommodate site installation of infrastructure and preparation of development. building lots. Allow single.family units on small lots in the SEP A determination will be RCW 36.70A.20 encourages the multifamily (RM 2400) zone. Also allow zero- issued on February 3,2007, provision a variety of residential lot line development in the multifamily (RM followed by a Planning densities and housing types, and 2400) zone. Commission public hearing encourages preservation of on March 7,2007. existing housing stock. Amend Chapter 20, "Subdivisions," to increase These amendments are Pursuant to RCW 58.17.020 a city the maximum number of lots in a short plat included in the Small Lot or town may increase the number from four to nine lots. Amend FWCC Chapter and Zero-Lot Line Code of lots regulated as short 18 to increase the SEP A residential categorical Amendments discussed subdivisions to a maximum of exemption threshold from four to nine lots. above, nine, WAC 197-11-800 allows a city to increase the SEP A exemption to a maximum of 20 dwelling units, Amend the regulations for the City's This amendment has not RCW 36.70A.450, states that a city commercial zones related to a home occupation been drafted as yet. may not prohibit a home occupation day care in a residential dwelling. day care in a residential dwelling, located in an area zoned for residential or commercial use, even thought the dwelling may be a nonconforming use in a commercial zone. 2005-2007 Shoreline Master Program Update A draft has been prepared RCW 90.58.080 requires The City is in the process of updating the and will be presented to the jurisdictions planning under the Shoreline Master Program (SMP), The SMP Planning Colnrnission at a State Growth Management Act provides policy guidance and land use Feb 14,2007 Workshop, to (GMA) to periodically update regulations for shoreline areas and adjacent be followed by a March 7, SMPs, pursuant to rules developed upland areas within 200 feet of the shoreline 2007, Public Hearing by by the State Department of within the city. the Planning Commission. Ecology. King County and cities within King County with population greater than ten thousand must adopt the update prior to December 1, 2009. The City has received a state grant which establishes a July 2007 deadline for completion of the update. Amend FWCC Chapter 18, Article III to add This code amendment is A provision for a shoreline flexibility in measuring the shoreline stringline being prepared in stringline setback itself is not setback. conjunction with the required; however, the City must Shoreline Master Program. amend its shoreline regulations to currently underway, meet the new requirements of the updated Shoreline Master Program. Adoption is scheduled for July 2007. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report Revised February 5, 2007 Page 4 E. POTENTIAL NEW WORK ITEMS FOR THE 2007 PLANNING COMMISSION WORK PROGRAM Table III lists potential new code amendments. Some of these were previously presented to the Council but were not chosen due to staff resources and other proposed amendments that were determined to be of higher priority. TABLE ill Description Initiated by Required by State Law Amend the FWCC to require applicants to hold Not started. The Public Works No traffic-related neighborhood meetings, ,when Department has stated that they necessary, to mitigate traffic impacts. will prepare this amendment in 2007 in conjunction with traffic- related amendments to the comprehensive plan. Amend FWCC Chapter 22 to require design Staff No standards and development requirements for essential public facilities, This is an omission in the current code. Amend FWCC Chapter 22, Article XVIII, City Council No "Signs," to provide for off site signs for special events. Amend FWCC Section 22-1006, "Development Staff No Activities and Heavy Equipment Operations," to allow the Director of Community Development Services the flexibility to determine allowable hours of operation on a case-by-case basis. Remove inconsistencies between FWCC Chapter Staff No 22, Article IV, "Nonconformance," and Article XVI, "Improvements," pertaining to who is authorized to conduct an appraisal of property. Add process for allowing Conditional Uses. Planning Commission The Planning Commission was concerned about the status of existing nonconforming uses that may be compatible with the adjacent neighboring uses and were interested in a process that might legalize the use, Clarify FWCC Section 22-952 pertaining to . Citizen No "Junk and Junk Yards Prohibited" - Concerns about what constitutes junk, particularly on developed lots. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report Revised February 5,2007 Page 5 Description Initiated by Required. by State Law Add criteria to FWCC Chapter 20, City Council/Staff No "Subdivisions," to allow lot averaging, I Submittal Requirements for Plats - Research Stakeholders Group No whether Chapter 20, "Subdivisions," should be amended to change the submittal requirements for plats. Community Design Guidelines - Review City Council and Stakeholders No changes to the guidelines, Group Process for Reviewing Cell Towers - Review Staff No whether changes should be made to the process for reviewing cell towers, F. OTHER LONG RANGE PLANNING RESPONSIBILITIES Table IV shows reporting or monitoring work that is required by King County or the State of Washington to be done on an annual basis. It also includes other long-range planning that is not part of the Planning Commission Work Program. TABLE IV Description Status Required by State Law ANNUAL REpORTS Office of Financial This is an annual report provided to the State RCW 43.62.030 requires OFM to Afanagement Yearly Office of Financial Management (OFM). annually determine the population of Population Estimate Report all cities and towns of the State of Washington as of Aprill SI. King County Benchmark and This is an annual data request made of all cities RCW 36.70A130 required Annual Growth Information by King County to fulfill requirements of the Countywide Planning Policies Report Growth Management Act (GMA). (CWPP's) to be adopted by King County by July 1, 1992, The CPP's set up the Benchmark Program to assess progress in meeting the CPP's, Track and Inventory Under the Buildable Lands Program, six RCW 36.70A.2l5 requires evaluation Buildable Lands counties, including King County, must of data collected under the Buildable annually collect data on land capacity and Lands Program, development activity from their cities and unincorporated areas, ITo date, staff has drafted language to allow lot averaging for zero-lot line develbpment. 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report Revised February 5,2007 Page 6 Description Status Required by State Law ANNUAL REPORTS ANNEXATIONS Annexation ofthe'PAA- If the annexation effort was to go forward this Pursuant to the RCW 36.70A.llO, Annexation of the city's year, the following time line would apply: urban growth must occur in remaining P AA located east designated Urban Growth Areas ofI-5. The population of this Initiation by resolution - Feb, 20, 2007 (Potential Annexation Area), and area is estimated to be just urban governmental services should over 20,000 and the total Anticipated election date - Nov, 2007 primarily be provided by cities. The area is approximately 5,000 Growth Management Act (GMA) acres. The area is , Anticipated effective date - late 2008 / early envisions that a city would ultimately characterized by single- 2009. annex and provide services to its family residential PAA. development at urban densities. The annexation will be processed via the election method, requiring approval by a simple majority of voters residing in the annexation area. 1:\2007 Planning Commission Work Program\LUTC\020507 Staff Report to LUTc.doc/2/5/2007 3:06 PM 2007 Planning Commission and Long Range Planning Work Program Land Use/Transportation Committee Staff Report Revised February 5, 2007 Page 7 .~ CITY OF ~. Fede,ral Way, CITY COUNCIL COMMITTEE STAFF REPORT To: VIA: FROM: January 29, 2007 . Revised February 5, 2007 Land UsefTransportation Committee .. Neal Beets, City Manager Kathy Mcciung, Director of Community Development Services Margaret H. Clark, AlCP, Senior Planner DATE: SUBJECT: 2007 Planning Commission and Long Range Planning Work Program MEETING DATE: February 5,2007 A. POLICY QUESTION How should the 2007 Planning Commission Work Program be prioritized? B. BACKGROUND. At the beginning of each caiendar year, the Planning Commission's W()rkPrograril for that year is approved by the City Council. The purpose of thi$ me~oraridum is to assist:the LUTC and City Council in approving a work program. We have, therefore, provided you with the following inforniation: 1; Table 1- Items completed in 20Q6. 2. Table II - Items to be Catried Over into 2007 and their status. 3. . Table m - Potential New Work Items . . 4. Table IV - For background purposes only, we have included other long-range planning projects that are not part of the Planning Commission Work ~rogram. C. 2006 PLANNING COMMISSION WORK PROGRAM - ITEMS COMPLETED IN 1006. Table I shows the amendments that were completed.in 2006 and whether or not they are required by state law. . TABLE I Description Status Required by State Law. City Center Code Amendments - Completed. Effective 2/16/06 No Amendments to FWCC Chapter 22 for purposes of establishing single story construction limits in the City Center; prohibiting gambling activities in the City . Center and Neighborhood Business zoniIig. districts; amending certain base heights and the Height Bortus Program; modifying site and building design standards; and other related amendments. Real Estate.Signs - Completed. Effective 4/27/06 RCW 36. 70A130 requrres Amendments to FWCCChapter 22, Article that cities consider . XVIII, "Signs," in order tor:educe i:4e 200 amendments to their foot lineal separation requirement for off-site .. development regUlations from real-estate directional signs tcdessthan 200 interested parties on an feet when necessary in order to indicate a turn. annual basis. or change in direction of travel, and to . increase the rnaximumallowable number of off-site real-estate signs per property per agent from six to ten Cottage Housing Regulations - . Completed. Effec;tive 9/28/06 No . Amendments to FWCC.Chapter 22, Article I, "Definitions," and ArticleJa; "District Regulaiions," to allow for.cottage housing in the RS 72, RS 5.0, and RM zoning districts. Transportation Concurrency Management- Completed. Effective 1/01107 RCW 36.70A070 (6) (b) Amendments to FWCC Chapter 19, "PI~ng requires jurisdictions to adopt and Development" to add Article lV, an ordinance for. "Trlmsportation Concurrency Management," tranSportation concurrency. in order.to implement the concurrency provisions of the transportation element of the City's comprehensive plan. IncreasedBuilding Heightfor Residential The amendment relating to increased No. Mixed Use in City Center Core - .height of structures containing Amendments as result of the Planned Action residential units has been complcited. SEP A, including increased .building .height Effective 12/28/06 and other items identified in the downtown study. -~ 2007 Planning Commission and Long Range Planning Work Program Land Use/Tr;msportation Committee Staff Report . .Revised February 5, 2007 Page 2 D. 2006 PLANNING COMMISSION WORK PROGRAM -ITEMS TO BE CARRIED OVER INTO 2007 Table II shows the amendments that were started in 2006 but not yet completed, and whether or not they are required by state law. . , TABLE n De!icription .. Status .. Required by State Law Annual Comprehensive Plan Amendments - The. analysis is tliree RCW 36.70A.130 requires that On June 6, 2006, 12 citizen-initiated requests quarters of the way cities consider amendments to their for amendments to the comprehensive plan,.and complete, after which a comprehensive plan on an alUlual zonmg map were considered by the City SEP A deteimination will ~e basis. Council to determine whether they should move issued. fc;>rward through the public process as part of the' 2006 <;;omprehensive Plan Amendment Process. The Council determined that seven of the 12 should be considered further. In addition, various chapters of the comprehensive plan are also being amended to ad4ress the BPIBC code amendments (see below). The BPIBC code amendmcJ:lts comprehensiv.e map amendment woUld also alter the boundaries of the BC and former BP zone.. .. BP/Be Code Amendments - A drafthas.beeri prepared . One of the goals oh Based on direction from the CitY Council, and and is being circulated for cOlnprehensive plan as stated in supportedby City market studienndby interim 1 comment. RCW 36.iOA.20 is to encourage . .numerous.rezorie.req:uests, in order to meet economic development that is changing market conditions staff is drafting consistent with adopted language for a new Commercial Enterprise (CE) comprehensive plans, promote the zoning district, which is based on the Business retention and expansion of existing Park (BP) designation with expanded uses. businesses and recruitment Of new bu~inesses, recognize regional. differences impa:cti~g economic develoPlllent,.oPPQrtunities, and . encour~ge growth in l.lI'ea!l experiencing insufficient economic growth. Allow increased building heights for certain This amendment is being No. uses in the Coimnunity Business (Be) zones. included as part of the BPIBC code amendments Allow increased~uildirig heights for certain This amendment has not No. uses in the Neighborhood Business (BN) zone been drafted as yet. and require buildings to be located adjacent to rights-of-way. SOUTH 35(/" Sub.area Plan- This 1Ul1endment has not One of.the goals of a Research whether the RS 15.0 designated been drafted as yet. comprehensive plan as stated in parcels located south of SW 356th Street and .RCW 36.70A.20.is to di~courage . . west of 1 sl A venue South should be considered sprawling development and to for higher density. encourage development in urban areas with adequate public facilities. 2001 Planning Commission and Long Range Planning Work Program Land Useffransportation ~orilmjttee Staff Report Revised February 5, 200? Page 3 Description Status Required ~y State Law Mass Grading- This amendment has not No; however, the City has been Research changes to FWCC Section 20-179, been drafted as yet.. . receiving increased requests to "Retention ofVegetatio~," to determine the conduct mass clearing and grading extent of a site that can be cleared for in order to accommodate site installation of iDfrastructure and preparation of development. building lots. Allow single-family units on small lots in the SEP A determination will be. RCW 36.70A20 encourages the multifaniily (RM 2400) zone. Also allow zero- issued on February 3, 2007, proVision a variety of residential lot line development in the multifamily (RM folloWed by a Planning , densities and housing types, and 2400) zone. COImnission public hearing encourages preservation of on Mar~h 7, 2007. exis~g housmg stock. Amend Chapter 20, "Subdivisions," to increase These amendments are . Pursuant to RCW 58.17.020 a city the maximWTI number of lots in a short plat included in the Small Lot or town may increase the number from four to nine lots. Amen(l FWCC Chapter and Zero-Lot Line Code oflots regJ1lated as short 18 to increase the SEP A residential categorical Amendments discussed subdivisions to a maximum of exemption threshold from four to nine lots. above. riine. WAC 197-11-800 allows a city to increase the SEP A exemption to a maximum of 20 . dwelling units; Amend the regulations for the City's This amendment has not .RCW 36.7QA.450, states that a city commercial zones related to a home occupation . been drafted as yet. may riot prohibit a home occupation day care in a residential dwelling. day Care in a residential dwelling, located in an arel! zoned for residentialot conunercial use, even thought the. dwelling may be a nonconfo~g use in a conunercial zone.. 2005-2007 Shoreline Master Program Update A draft has been prepared RCW 90.58.080 requires The City is in the process of updating the and will be presented to the jurisdictions planning under the. Shoreline Master Program (SMP). The SMP . Planning coinmission at a . State Growth Management Act provides policy gUidance and .land use .FebI4,2007 Workshop, to {GMA) to penodically update regulatiop.s f9r shoreline areas and adjacent be.foUowed by a March 7, SMPs; purstiant to rules developed upland.areas Within 200 feet of the shoreline 2007; Public Hearing by by the State.Department of within the dty. the Planning Commission. Ecology. 1<.mg County and cities within King County with population greater than ten iliousand must adopt the update prior to December 1, 2009. The City has received a state grant which estllblishes a July 2007 deadline for completion of the update. Amend FWCC Chapter 18, Article III to. add This code amendment is A provision for a shoreline flexibility in measuring the shoreline stringline being prepared in stringline setback itself is no~ setback. conjunction with the required; however, the City must Shoreline Master Program. . amend its shoreli~e regulations to currently underway. meet the n!lw requirements of the updated Shoreline Master Program. Adoption is .scheduled for July 2007. 2007 Planning Commission and Long Range Planning Work Program Land Use!fransportation Committee Staff Report . Revised February 5,2007 Page 4 E. POTENTIAL NEW WORK ITEMS FOR THE 2007 PLANNING COMMISSION WORK PROGRAM Table ill lists potential new code amendments. Some of these were previously presented to the . Council but were not chosen due to staff resources and other proposed amendments that were determined to be of higher priority. TABLKill Description Initiated by Required by State Law Amend the FWCC t(j require appl~cants to hold Notstarted. The Public Works 1'40 traffic-related neighborhood meetings, when Department has state~ that th~y necessary, to mitigate traffic impacts. Will prepare this amendment hi 2007 in conjunction with traffic- related amendments to the comprehensive plan. Amend FWGGChapter 22 to require design Staff No standards and development r.equirements for essential public facilities. This is an omission in the current code. Amend FWCC Chapter 21, Article XVIIl, City Council No "Signs," to provide for off site signs for speciill events. Amend FWCC Section 22-1006, "Development Staff No Activities and Heavy Equ~pment Operations," to allow the Director of Commu,nity Development Services the flexibility to determine allowable hours ofoper!ltion on a case-by-case basis,. . Remove inconsistencies between FWCC Chapte{ Staff No 22, Articte:IV, "Noncoi:tformance,"and Article XVI, "Improvements," pertaining to who is . authorized to conduct.aD ll.ppraisal of property . ,. Addptocess for allowingCoJlditional Uses. Planning Commission . The Planning Commission was cOl)cerned about the status of existing nonconforming uses that may be compatible with the adjacent neighboring uses and were interested in a process that might legalize the use. Clarify FWCC Section 22-952 pertaining to . Citizen No "Junk and Junk Yards Prohibited" - Concerns about what constitutes junk, .particularly on. developed lots. 2007 Planning Commission and Long Range Planning Work Program Land Uselfransportation Committee Staff Report . Revised February 5, 2007 PageS Description Initiated QY Required' by State Law Add criteria to FWCC.Chapter 20, cfty Council/Staff No "Subdivisions," to allow lot averaging.) . . . . .submittal Requirements for Plats - Research Stakeholders Group No wheth.er Chapter 20, "~ubdivisiQns," should be amended to change the submittal requirements fot plats. Community Design Guidelines - Review City Council aIld Stakeholders No . changes to the guidelines. Group Process for Reviewing .Cell Towers - Review Staff No whether changes should be made to the process for reviewing cell towers. . F. OTHER LONG RANGE PLANNING RESPONSIBILITIES Table IV shows. reporting or monitoring work that is required by King County. or the .State of . Washington to be done on an annual.basi!;. It also includes other long-rarige planning that is not part of the Planning Commission Work Program. TABLE IV Description Status Required by State Law ANNUAL REpORTS OJJic~ ofF.inancial . This is an annual report proyided to the State RCW.43.62.030 requires OFM to . Ma'11ogemerjt Yearly.. Office ofi'iri,anciaIManagement (OFM). annually determine the populationcif .. Popula~ion Estimate Report. all cities and toWns of the State of . Washington as of April}S'. . . . . ,. . . . King CC}f.(nt)l Benchmark and This is an annual data request made of all cities RCW 36.70A.130 required Annual Growth Information by King County to fulfill requirements of the Countywide Planning Policies Report Growth Management Act (GMA). (CWP~'s) to be adopted by King . County by July 1, 1992. TheCPP's . set up the Bencbritark Program. to assess progress in meeting th~ CPP's. Track and Inventory Under the Buildable Lands Program, six RCW 36.70A.215 requires evaluation Buildable Lands counties, including King County, must of data collected under the Buildable annually collect data on land capacity and Lands Program. deyelopment activity from their cities and unincorporated areas. ITo date, staff has drafted language to allow lot averaging for zero-lot line develbpment. 2007 Planning CO]Tl1Jlission and Long Range Planning Work Program . Land UseffranspoTta.tion Committee Staff Report Revised February 5, 2007 Page 6 Description Status Required by State Law ANNUAL REpORTS ANNEXATIONS Annexation ofthePAA- If the annexatiQn effort was to go forward this Pursuant to the RCW 36.70A.llO, Annexation of the city's year, the following timeline would apply: urban growth must occur in remaining P AA located east designated Urban Growth Areas ofl-5. The popwation of this lnitiatio~ by resolution - Feb. 20,2007 . (Potential Annt::xation Area), and area is estimated to be just urban governmental serVices should over 20,000 and the totaf. . Anticipated election date - Nov. 2007 . primarily be provided by cities..The area is approximately 5,000 Growth Management Act (GMA) acres. The area is .. Anticipated effective date -lat.e 2008.1 early envisions that a city would ultimately characterized by single- 2009. annex and provide services to its family residential PAA. developrnentaturban densities. The annexation will be processed via the election method, requiring approval bya simple majority of voters resid~g in the annexation area. 1:\2007 Planning Commission Work Program\LUTC\020S07 Staff Report to LUTC.docl2lSI2007 3:06 PM 2007 Planning Commission and Long Range Planning Work Program Land.Useffransportation Committee Staff Report. Revised Febn,larY 5,2007 Page 7