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Council PKT 03-06-2007 Regular1. MEETING CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers City Hall March 6, 2007 7:00 PM (www. cityoffederalway. com) a. City Manager Introduction of New Employees b. City Manager Emerging Issues 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the February 20, 2007 Regular City Council Minutes b. Final 2006 MFR c. Vouchers d. Acceptance of the 2007 -2008 Proposed Use of One -time Human Services Funding e. Composition and Membership of RFQ Selection Committee f. Approval of RFQ for Redevelopment of Former AMC Theater Site g. Resolution: Approval of Mirror Estates Preliminary Plat h. AWC Worker's Compensation Retro Program i. Resolution: Assistant City Manager and Police Chief 401 Governmental Money Purchase Plan j. "Overhire" Combo Electrical/Building Inspector k. 2007 Commute Trip Reduction Agreement Amendment 1. 2007 Asphalt Overlay Project Bid Award 6. INTRODUCTION ORDINANCES a. Council Bill #430 Carry Forward Budget Adjustment AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2007 -2008 BIENNIAL BUDGET (AMENDS ORDINANCE 06 -537). 7 COUNCIL BUSINESS a. Human Services Commission Appointments 8. COUNCIL REPORTS 9. CITY MANAGER REPORT 10. EXECUTIVE SESSION a. Potential Litigation pursuant to RCW 42.30.110(1)(i) b. Evaluate Qualifications of Public Employee pursuant to RCW 42.30.110(1)(g) 11. ADJOURNMENT THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE COUNCIL MEETING DATE: March 6, 2007 SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the February 20, 2007 regular meeting? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: Consent City Council Business STAFF REPORT BY: Not Applicable DEPT: Not Applicable Attachments: Draft meeting minutes of the February 20, 2007 regular meeting. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. CITY MANAGER APPROVAL: N/A Committee COMMITTEE RECOMMENDATION: Not Applicable CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL Ordinance Resolution PROPOSED COUNCIL MOTION: "I move approval of the meeting minutes of the February 20, 2007 regular meeting. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ITEM 5 -a Public Hearing Other DIRECTOR APPROVAL: N/A N/A Committee Council COUNCIL ACTION: APPROVED COUNCIL BILL DENIED I reading TABLED/DEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE REVISED 02/06 /2006 RESOLUTION 1 MEETING CALL TO ORDER FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers City Hall February 20, 2007 7:00 PM MINUTES (www. cityoffederalway. com) Mayor Park called the regular meeting to order at 7:02 PM. Councilmembers Burbidge, Dovey, Faison, Kochrnar, McColgan, Deputy Mayor Ferrell and Mayor Park present. 2. PLEDGE OF ALLEGIANCE The flag salute was led by Girl Scout Troop 1862. 3. PRESENTATIONS a. Proclamation Recognizing Ted Enticknap for his Years of Service to the Community. Mayor Park presented Mr. Enticknap with the Proclamation thanking him for his years of community service and friendship. Mr. Enticknap thanked the Council and stated the best thing to ever happen to this community was incorporation. b. Proclamation from President Bush Declaring January 15, 2007 as the Martin Luther King, Jr. Federal Holiday Mayor Park presented the proclamation to Diversity Commission Vice Chair, Suzanne Smith: c. Contribution for Community Center from Brantley, Janson, Yost and Ellison Councilmember Burbidge recognized three members of the Community Center fund- raising team: Marie Sciacqua, Bette Simpson and Jan Owen for their efforts and then introduced Mr. Jansen and Mr. Yost from the accounting firm Brantley, Jansen and Yost who announced they would be contributing $15,000 to fund the climbing wall at the new community center. d. Swearing -In Ceremony for New Officers: Police Chief Brian Wilson briefly introduced Officers Winson W. Waterman, Eric E. Walden, and Darius A. Aldridge. City Clerk Laura Hathaway presided over the swearing -in ceremony. e. Postponed f. City Manager Introduction of New Employees City Manager Neal Beets recognized two new employees in the Public Works Department: Carmen Beall, Administrative Assistant and Jeffrey Huynh, Street Systems Engineer. g. City Manager Emerging Issues Parks Planning Development Coordinator B. Sanders provided an update on the status of the Community Center scheduled to open on March 31, 2007. Ms. Sanders stated the Certificate of Occupancy should be issued within the next two weeks. Public Works Director Cary Roe provided an update in response to several emails and phone calls regarding a proposed development on the North Shore Golf Course in NE Tacoma which would turn the golf course into an 860 unit housing development. Citizens are concerned with the impacts this development would have on Federal Way. Mr. Roe stated several departments developed a coordinated response to the concerns and the City of Federal Way sent a letter outlining the City's concerns to the Tacoma Public Works Department on February 20, 2007. Those concerns include surface water runoff, traffic impacts, open space concerns and impacts to the environment. Mr. Roe urged citizens to contact the City of Tacoma with their concerns as this is a Tacoma project. 4. CITIZEN COMMENT H. David Kaplan: Praised the donation from Brantley, Janson, Yost and Ellison for the climbing wall at the Community Center and thanked Mr. Enticknap for his years of service to the community. Al Emter, Street Systems Engineer: Announced his retirement from the City effective February 28, 2007 and thanked the City Council and staff for their support over the years. Nancy Combs: Spoke regarding traffic safety issues /speeding in her neighborhood. She stated she has received no support from the City Council. Traffic Engineer Rick Perez responded to Ms. Combs comments and updated the City Council as to the studies done in the area of 21 Avenue. He stated the City conducted three traffic counts and installed speed tables. He further explained that reductions for speeding have been significant since the speed tables were installed. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the February 6, 2007 Regular Meeting Minutes b. Meeting Summary: Approval of the January 27, 2007 Council Retreat Summary c. ENACTMENT ORDINANCE: Council Bill #428 City Center SEPA Planned Action Ordinance Assigned Ordinance No. 07 547 d. ENACTMENT ORDINANCE: Council Bill #429 35 Avenue South Street Vacation Request Assigned Ordinance No. 07 -548 e. Temporary Occupancy License Agreement The Commons of Federal Way f. Interlocal Cooperative Agreement- Valley Special Response Team Operational Agreement g. South 373rd Street Bridge Replacement and Stream Restoration Project (CIP# 304 -3100- 250); Bid Results and Request to Build h. RESOLUTION: Initiating Annexation Process of Entire Potential Annexation Area Councilmember Faison pulled Consent Item h. MOTION: Deputy Mayor Ferrell moved approval of Consent Items a -g as presented. Councilmember McColgan second. The motion carried 7 -0. Consent Item h: Councilmember Faison stated he pulled this item to highlight the issue and let the public know the City is moving forward in the process to annex the Potential Annexation Area. MOTION: Councilmember Faison moved approval of the Resolution initiating the annexation process of the entire annexation area. Councilmember Burbidge second. The motion carried 7-0. Assigned Resolution No. 07 -492. COUNCIL BUSINESS a. Interlocal Agreement with Cities for the Joint Appeal of Department of Ecology's NPDES Permit Councilmember Dovey thanked the Law Department for their efforts in getting all cities together on this issue. MOTION: Councilmember Dovey moved approval of the Interlocal Agreement with Cities for the Joint Appeal of the Department of Ecology's NPDES Permit. Councilmember McColgan second. The motion carried 7 -0. b. Proposed Settlement Agreement of McDowell v. City of Federal Way City Attorney Pat Richardson gave a brief summary of the case and stated that the proposed settlement of $4,000 does not admit liability. MOTION: Councilmember Kochmar moved approval of the Settlement Agreement of McDowell v. City of Federal Way. Councilmember Faison second. The motion carried 7 -0. 7. COUNCIL REPORTS Councilmember Dovey stated that due to scheduling conflicts the next Land Use Transportation Committee meeting may be postponed. He will meet with Public Works Director to discuss. Councilmember Burbidge stated the next Parks, Recreation and Public Safety Committee meeting is scheduled for March 13, 2007. She thanked both Al Emter and Ted Enticknap and updated the Council on several regional transportation meetings as well as upcoming community events. Councilmember Kochmar thanked Mr. Enticknap as well and also congratulated Iwen Wang and Cary Roe on their promotions to Assistant City Managers. She stated the next Finance, Human Services and Regional Affairs Committee meeting is scheduled for February 27, 2007. Deputy Mayor Ferrell updated Council on the status of landmark domestic violence legislation at the state level and thanked Representatives Skip Priest and Tracey Eide as well as Lobbyist Doug Levy for their support of this issue. He also thanked the City Manager for his proactive approach in cleaning -up graffiti. Mayor Park stated he, along with other Councilmembers and staff, attended the AWC Legislative Conference in Olympia on February 14, 2007. He also stated that he was on the panel that interviewed finalists for the new Judge position authorized by Proposition One. Final selection of the judge will be forthcoming. 8. CITY MANAGER REPORT City Manager stated Council would adjourn to executive session to discuss potential litigation pursuant to RCW 42.30.110(1)(i) for approximately 30 minutes. There will be no discussion on property acquisition. 9. EXECUTIVE SESSION Council adjourned to Executive Session at 8:24 PM. a. Property Acquisition Pursuant to RCW 12.30.110(1)(b) b. Potential Litigation Pursuant to RCW 42.30.110(1)(i) 10. ADJOURNMENT Mayor Park adjourned the regular meeting at 8:57 PM. ATTEST: Laura Hathaway, City Clerk Approved by Council on: COUNCIL MEETING DATE: March 6, 2007 ITEM 5b SUBJECT: DECEMBER 2006 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the City approve the December 2006 Monthly Financial Report? COMMITTEE: Finance, Human Services Regional Affairs Committee MEETING DATE: February 27, 2007 CATEGORY: Consent City Council Business STAFF REPORT BY: Tho Kraus, Finance Manager Attachments: December 2006 Monthly Financial Report Options Considered: 1. Approve the December 2006 Monthly Financial Report as presented and forward to the March 6, 2007 Council Consent Agenda. 2. Deny approval of the December 2006 Monthly Financial Report and provide direction to staff. STAFF RECOMMENDATION: NA CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: PROPOSED COUNCIL MOTION: "I move approval of the December 2006 Monthly Financial Report as presented." Linda Kochmar, SC hair CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 Ordinance Resolution Co 'cil nne Burbidge, Member Jack Dovey Member DIRECTOR APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) Public Hearing Other DEPT: Management Services COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION Committee ouncil GENERAL STREET FUND Summary of Sources Uses 2005 2006 2006 Budget vs Actual Favorable (Unfavorable) Annual Budget Annual Actual Annual Budget Annual Actual Beginning Fund Balance 2,945,041 2,945,041 4,728,229 4,728,229 0 0.0% OPERATING REVENUES Property Taxes 8,584,024 8,442,168 8,692,174 8,883,719 191,545 2.2% Sales Tax 10,793,000 11,305,537 11,120,000 12,409,719 1,289,719 11.6% Criminal Justice Sales Tax 1,781,000 1,817,981 1,877,000 1,953,822 76,822 4.1% Intergovemmental 2.210,000 2,248,446 2,287,000 2,349,500 62,500 2.7% Leasehold Tax '2,500 2,026 2,500 4,592 2,092 83.7% Gambling Taxes 1,430,000 1,501,065 1,414,000 1,363,468 (50,532) -3.6% Court Revenue 1,281,000 877,147 976,000 971,689 (4,311) -0.4% Building Permits /Fees -CD 2,942,400 3,141,368 1,653,400 2,806,343 1,152,943 69.7% ROW Permits Develop Svcs Fees -PW 365,000 346,605 370,000 546,587 176,587 47.7% Licenses 208,517 233,304 210,517 239,437 28,920 13.7% Franchise Fees 723,000 787,639 733,000 871,451 138,451 18.9% Passport Agency Fees 85,086 63,418 86,000 69,430 (16,570) -19.3% Recreation Fees 872,335 825,052 874,335 828,823 (45,512) -5.2% Public Safety 931,090 1,100,604 1,125,865 1,078,790 (47,075) -4.2% Admin /Cash Management Fees 552,000 552,000 560,000 560,000 0 0.0% Interest Earnings 172,000 277,945 183,000 526,981 343,981 188.0% Misc/Other 184,700 303,856 229,700 261,106 31,406 13.6% Onooina Transfers In: Utility Tax Celebration Park 238,798 238,798 245,962 245.962 0.0% Utility Tax Kenneth Jones Pool 314,000 314,000 319,000 319,000 0.0% Utility Tax -Arts Comm/RW &B Festival 93,750 93,750 93,750 93,750 0.0% Utility Tax Police Positions 625,000 625,000 625,000 625,000 0.0% Utility Tax Street Bond Projects 192,000 192,000 202,000 202,000 0.0% Utility Tax -New Street Lights 93.900 93,900 108,300 108,300 0.0% Utility Tax -Camp Kilworth M &O 50,000 50,000 0.0% Total Operating Revenues. 34,675,100 35,383,607 34,038,503 37,369,469- 3,330,966 9.8 OPERATING EXPENDITURES City Council 388,802 344,136 409,317 403,374 5,942 1.5% City Manager 871,491 853,100 908,228 913,472 (5,244) -0.6% Municipal Court-Operations 1,401,822 983,097 1,158,496 1,057,856 100,639 8.7% Economic Development 302,115 228,584 292,893 232,458 60,435 20.6% Management Services 1,883,518 1,862,587 .1,901,022 1,793,521 107,501 5.7% Civil /Criminal Legal Services 1,145,500 1,005,324 1,200,561 1,049,808 150,753 12.6% Comm. Development Svcs 3,494,215 3,123,953 3,685,745 3,401,305 284,439 7.7% Jail Services 1.442,060 1,400,637 1,384,060 1,354,295 29,765 2.2% Police Services 16,397,701 15,843,471 17,649,507 17,058,301 591,207 3.3% Parks and Recreation 3,945,274 3,941,474 4,057,237 3,933,902. 123,335 3.0% Public Works 3,910,022 3,644,449. 4,259,988 3,820,009. 439,979 10.3% Total Operating Expenditures 35,182,521 33,230,813 36,907.053 35,018,301 1,888,752. 5.1% Operating Revenues over /(under) Operating Expenditures (507,421) 2,152,795 (2,868,550) 2,351,169 5,219,719 182.0% OTHER FINANCING SOURCES One -Time Transfers In 81,000 73,551 55.450 58.080 2,630 4.5% Grants Other 498,256 584,873 133,686 88,015 (45,671) -51.9% Total Other Financing Sources 579,256 658,423 189,136 146,096 (43,040) 29.5% OTHER FINANCING USES City Manager Contingency 907,747 n/a n/a One -Time Transfers to CIP 1,028,030 1,028,030 100,000 100,000 n/a n/a Other 40,000 36,546 n/a n/a Total Other Financing Uses 1,068,030 1,028,030 1,007,747 136,546 n/a• n /a Total Ending Fund Balance 1,948,846 4,728,229 1,041,068 7,088,948 n/a n/a Federal W a F inal December 2006 Monthly Financial Report y .v p GENERAL STREET FUND OPERATIONS The overall operating of the combined General and Street Fund showed a positive result of $5.22M through December. Overall revenue total $37.37M and is $3.33M or 9.8% above budget, primarily attributable to the exceptional building permit activities and a positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long -term purposes. Year -to -date expenditures total $35.02M and is $1.89M or 5.1% below budget. FHSRAC February 27, 2007 Agenda Item L Page 2 of 10 DESIGNATED OPERATING FUNDS Through December, designated operating funds revenue total $24.79M and is $2.97M above the annual budget of $21.82M with utility taxes and real estate excise taxes being the major contributors. Expenditures of $16.85M is $275K below the budget estimate of $17.13M. FHSRAC February 27 2007 Agenda Item L Page 3 of 10 2005 2006 2006 Budget Favorable (Unfavorable) vs Actual DESIGNATED OPERATING FUNDS Summary of Sources Uses Annual Budget Annual Actual Annual Budget Annual Actual Begin Balance Designated Funds 4,610,136 4,610,136 5,725,052 5,725,052 0.0% OPERATING REVENUES Intergovernmental 596,245 565,157 617,953 561,779 (56,174) 10.0% Utility Taxes 8,225,399 8,292,520 8,407,499 9,043,449 635,950 7.6% Hotel /Motel Lodging Tax 150,000 158,117 150,000 175,219 25,219 16.8% Real Estate Excise Tax 4,250,000 4,695,984 3,150,000 5,499,911 2,349,911 74.6% Dumas Bay Centre 523,775 452,672 533.398 496,904 (36,494) -6.8% Knutzen Family Theatre 78,515 69,648 86,720 122,117 35,397 40.8% SWM Fees 3,576,746 3,535,750 3,607,080 3,619.511 12,431 0.3% Refuse Collection Fees 167,701 165,950 170,217 168,905 (1,312) -0.8% Interest Eamings 203,345 217,821 197,970 199,643 1,674 0.8% Miscellaneous /Other 217,250 284,251 4 4 100.0% Ongoing Transfers In: Utility Tax Knutzen Theatre 118,869 118,869 121,840 121,840 0.0% Utility Tax -Debt Service 4,242,273 4,202,629 3,885,861 3,885.861 0.0% Utility Tax Arterial Streets 890,625 890,625 890,625 890,625 0.0% Total Operating Revenues 23,240,742 23,649,993 21,819,162 24,785,769 2,966,606 13.6% OPERATING EXPENDITURES City Overlay Program 1,547,040 1,495,865 1,599,792 1,572,052 27,740 1.8% Utility Tax -Admin /Cash Mgmt Fees 54,429. 54,429 55,237 55,237 0 0.0% Solid Waste 387,238 322,151 340,130 313,388 26,741 7.9% Hotel /Motel Lodging Tax 567,446 509,592 282,627 194,879 87,748 31.0% Debt Service 6,833,128 6,801,614 3,678,856 3,618,048 60,808 1.7% Surface Water Management 2,864,111 2,684,052 3,001,875 2,923,779 78,096 2.6% Dumas Bay Centre 538,575 478,294. 534,628 526,359 8,269 1.5% Knutzen Family Theatre 201,090 168,945 201,720 216,400 (14,680) -7.3% Ongoing Transfers Out: Utility Tax Celebration Park 238,798 238,798 245,962 245,962 0.0% Utility Tax- Kenneth Jones Pool 314,000 314,000 319,000 319,000 0.0% Utility Tax -Arts Comm /RW &B Festival 93,750 93,750 93,750 93,750 0.0% Utility Tax Police Positions 625,000 625,000 625,000 625,000 0.0% Utility Tax -Street Bond Projects 192,000 192,000 202,000 202,000 0.0% Utility Tax -New Street Lights 93,900 93,900 108,300 108,300 0.0% Utility Tax- Knutzen Family Theatre 118,869 118,869 121,840 121,840 0.0% Utility Tax Arterial Streets Overlay 890,625 890,625 890,625 890,625 0.0% Utility Tax -Camp Kilworth M &O 50,000 50,000 0.0% Utility Tax -Debt Service 4,242.273 4,202,629 3,885,861 3,885,861 0.0% Utility Tax Transportation CIP 890,625 890.625 890,625 890,625 0.0% Total Operating Expenditures 20,692,897 20,175,138 17,127,828 16,853,105 274,723 1.6% Operating Revenues over /(under) Operating Expenditures 2,547,845 3,474,855 4,691,334 7,932,663 3,241,329 68.6% OTHER FINANCING SOURCES One -Time Transfers In 60,404 62,904 n/a Grants /Mitigation /Other 175,036 257.131 114,319 247,325 133,006 53.8% Total Other Financing Sources 235,440 320,035 114,319 247,325 0.0% OTHER FINANCING USES One Time Transfers Out 2,830,419 2,679,974 4,255,095 4,255,096 0.0% Other n/a Total Other. Financing Uses 2,830,419 2,679,974 4,255,095 4,255,096 0.0% ENDING FUND BALANCE Arterial Street 97,272 (1) 59,081 n/a n/a Utility Tax 868,708 1,027,503 1,228,801 1,912,636 n/a n/a Solid Waste Recycling 60,641 121,707 75,072 99,976 n/a n/a Hotel /Motel Lodging Tax 132,627 169,064 n/a n/a Paths Trails 14,991 15,272 24,831 25,399 n/a n/a Debt Service Fund 2.815,373 3,195,705 3,902,710 6,217,347 n/a n/a Surface Water Management 799,420 1,120,908 1,033,486 1,163,241 n/a n/a Dumas Bay Centre Operations (14,816) (0) (28,226) n/a n/a Knutzen Family Theatre 3,869 28,875 10,709 31,426 n/a n/a Total Ending Fund Balance 4,563,002 5,725,052 6,275,608 9,649,943 n/a n/a DESIGNATED OPERATING FUNDS Through December, designated operating funds revenue total $24.79M and is $2.97M above the annual budget of $21.82M with utility taxes and real estate excise taxes being the major contributors. Expenditures of $16.85M is $275K below the budget estimate of $17.13M. FHSRAC February 27 2007 Agenda Item L Page 3 of 10 REAL ESTATE EXCISE TAX REVENUES Year to date thru December Month 2005 Actual 2006 Actual Change from 2005 Var Var Jan 170,866 157,303 (13,563) -7.9% Feb 275,617 468,067 192,449 69.8% Mar 384,048 585,651 201,602 52.5% Apr 784,135 464,491 (319,644) 40.8% May 481,264 536,863 55,599 11.6% Jun 425,029 403,129 (21,900) -5.2% Jul 290,288 472,383 182,095 62.7% Aug 416,213 425,803 9,591 2.3% Sep 515,578 821,731 306,153 59.4% Oct 237,983 322,927 84,944 35.7% Nov 357,228 589,195 231,966 64.9% Dec 357,736 252,370 (105,366) -29.5% Total 4,695,984 5,499,911 803,927 17.1% LOCAL RETAIL SALES TAX REVENUES Year -to -date thru December Month 2005. Actual 2006 Actual Change from 2005 Jan 862,219 938,052 75,833 8.8% Feb 1,155,867 1,365,682 209,815 18.2% Mar 794,197 862,566 68,369 8.6% Apr 752,487 862,627 110,140 14.6% May 935,065 996,962 61,897 6.6% Jun 857,410 964,269 106,859 12.5% Jul 813,885 975,607 161,722 19.9% Aug 1,057,563 1,197,002 139,419 13.2% Sep 1,004,058 1,062,683 58,625 5.8% Oct 994,469 1,037,502 43,033 4.3% Nov 1,051,158 1,115,115 63,957 6.1% Dec 1,027,139 1,031,652 4,513 0.4% Total 11,305,537 12,409,719 1,104,182 9.8% COMPARISON OF SALES COLLECTIONS BY SIC GROUP Year -to -date thru December Component Group 2005 Actual 2006 Actual Change from 2005 Retail Trade 5,886,543 6,317,881 431,338 7.3% Services 2,254,845 2,319,304 64,459 2.9% Construct/Contract 1,491,219 2,114,732 623,513 41.8% Wholesaling 528,046 499,626 (28,420) -5.4% Transp/Utility 14,540 17,014 2,474 17.0% Information 593,700 531,407 (62,293) -10.5% Manufacturing 134,750 179,874 45,124 33.5% Govemment 35,220 40,888 5,668 16.1% Fin /Ins /Real Estate 341,377 355,940 14,563 4.3% Other 25,297 33,053 7,756 30.7% Total 11,305,537 12,409,719 1,104,182 9.8% Real Estate Excise Tax Compared to 2005, collections are up $804K or 17.1%. December's receipt of $252K is $105K below December 2005's activity and includes a total of 240 real estate transactions, of which 80 were tax exempt and of the remaining 160, 3 were mobile home sales. The annex area has contributed year -to -date revenue of $90,036. The largest transactions in the current month consist of the sales of residential home Marine Hills, and Sea Tac Market Auction Retail Store 34233 Pacific Hwy S. Sales Tax Year -to -date revenue of $12.41M is above December 2005 year -to -date revenue of $11.31M by $1.10M or 9.8 The current month's Sales Tax of $1.03M is above the 2005 monthly activity by $5K or 0.4 As shown in the detail by SIC code table, new construction alone increased by $624K, which is the primary contributing factor of the positive bottom line. In addition, the major projects that contributed to this increase are mainly public projects. For these reasons, the sales tax improvement is temporary in nature, different than the broad based economic improvement which would be more sustainable. FHSRAC February 27, 2007 Agenda Item L Page 4 of 10 Sales Tax by SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 51% of all sales tax collections. Year -to -date retail sales tax collection is up $431K or 7% above year -to -date 2005; majority of the increase is in the following areas: miscellaneous store retailers, electronics and appliances, general merchandise stores, and motor vehicles and parts dealer. Services industry accounts for 19% of the total sales tax collections. On year -to -date basis, services sales tax is up $64K or 3% compared to 2005. This includes $100K in one -time increase from a major software company. Wholesale trade accounts for 4% of the total sales tax collections. Year -to -date wholesaling activity is down $28K or 5% below 2005 year -to -date. Majority of the decrease is due to a drop in durable goods wholesale trade activity during the month of October 2006 compared to October 2005 of a computer marketing company. Information accounts for 4% of the total sales tax collections. Year -to -date information activity is down by $62K or 11% compared to 2005. Majority of the decrease is due to decrease in activity of publishing industries, downsizing of motion picture and sound record activity, merging of a couple major telecommunication providers, and decrease in activity of a major intemet service provider. Manufacturing activity accounts for 1% of the total sales tax collections is up $45K or 34% when compare to 2005 year -to -date: Significant increase is due to increase in activity of a major wood product manufacturing company. Government activity shows an increase of $6K or 16% compared to 2005's activity due to increase of non- classifiable establishments and executive and legislative public administration. Construction and contracting activity, which accounts for 17% of sales tax collections, is up $624K or 42% from 2005's activity. Sales tax received year -to -date on major City projects total $668K or 32% of total construction and contracting activity. SALES TAX COMPARISON by AREA Year -to -date thru December Group 2005 Actual 2006. Actual Chg from 2005 5 Var Total Sales Tax 511,305,537 512,409,719 51,104,182 9.8% S 348th Block 51,487,943 51,562,287 574,344 5.0% %'chg from prey yr 9.3% 5.0% na na Percentage of total 13.2% 12.6% -0.6% -4.3% The Commons 973,647 1,010,658 37,011 3.8% chg from prey yr 38.2% 3.8% na na Percentage of total 8.6% 8.1 -0.5% -5.4% Major Auto Sales 413,337 447,359 34,022 82% chg from prey yr 9.4% 8.2% na na Percentage of total 3.7% 3.6% -0.1% -1.4% S 312th to S 316th 567,465 596,679 29,214 5.1% chg from prey yr 7.3% 5.1% na na Percentage of total 5.0% 4.8% -0. 2% -4.2% Pavilion Center 459,663 489,508 29,845 6.5% chg from prey yr 7.5% 6.5% na na Percentage of total 4.1% 3.9% -0.1% -3.0% RN Crossings 78,841 78,841 100.0% chg from prey yr na na na na Percentage of total na 0.6% na na UTILITY TAXES Year -to -date thru December Month 2005 Actual 2006 Actual Chg from 2005 Var Var Jan 726,583 876,526 149,943 20.6% Feb 794,152 838,752 44,600 5.6% Mar 731,064 801,915 70,851 9.7% Apr 770,397 923,992 153,596 19.9% May 745.699 768,173 22.475 3.0% Jun 592.788 644.689 51,900 8.8% Jul 609.227 655.651 46.424 7.6% Aug 585,489 627.881 42.392 7.2% Sep 590.070 633,958 43,888 7.4% Oct 636,521 723,406 86,885 13.6% Nov 635,678 696.658 60,980 9.6% Dec 882.017 857,202 (24,815) -2.8% Tax Rebate (7,165) (5,354) 1,811 -25.3% Total 8,292,520 9,043,449 750,930 9.1% UTILITY TAXES Year -to -date thru December 2005 Actual 2006 Actual Change from 2005 Var Var Electric 2,670,723 2,981,815 311,092 11.6% Gas 1,358,412 1,540,060 181,647 13.4% Solid Waste 536,267 562,729 26,462 4.9% Cable 873,141 967,953 94,812 10.9% Phone 986,617 939,390 (47,227) -4.8% Cellular 1,681,722 1,859,591 177,868 10.6% Pager 1,776 299 (1,476) -83.1% SWM 191,027 196,967 5,940 3.1% Tax Rebate (7,165) (5,354) 1,811 -25.3% Total 8,292,520 9,043,449 750,930 9.1% GAMBLING TAX REVENUE Year -To -Date Through December Month 2005 Actual 2006 Actual Change from 2005 Var Var Jan $137,311 145,990 8,680 6.3% Feb 115.768 123,992 8.223 7.1% Mar 130,206 103,346 (26.860). -20.6% Apr 136,467 121 .394 (15,073) -11.0% May 132,353 94.551 (37,802) -28.6% Jun 122,257 101,385 (20,872) 17.1% Jul 130.114 104.308 (25,806) -19.8% Aug 133,906 124.513 (9.393) -7.0% Sep 115,878 123.753 7,875 6.8% Oct 150,900 114,264 (36,636) -24.3% Nov 119,925 106.065 (13.860) -11.6% Dec 75,979 99,906 23.927 31.5% Total $1,501,065 1.363,468 (137,597) -9.2% Sales Tax by Activity The City's largest retail center, South 348th, which generates 13% of the City's sales tax, is showing an increase of $74K or 5% compared to the year 2005. The Commons is showing an increase of $37K or 4% compared to year 2005 activity. Major Auto Sale's collection total $447K and is $34K or 8% above 2005. S 312th to S316th tax collections. are up by $29K or 5% comparing to prior year. Pavilion Center tax collections are up by $30K or 7% comparing to prior year. Federal Way Crossings is the newest addition in 2006. Therefore, history information is not available. Year to date collection totals $79K. Gambling Tax Gambling tax collection through December is $1.36M. In comparison to 2005 year -to -date collection, 2006's tax collection is lower by $138K or 9.2 January and February's favorable variance is the result of a change in accounting of accruals and therefore includes approximately $50K of 2005 gambling taxes. March through November except for September gambling tax is declining mainly due to two major establishments' decreased activity. Smoking ban appears to be a factor for the decrease. Our biggest contributor experienced approximately 10% or $125K decrease when comparing to 2005 year -to -date, while the other smaller establishments faced a decrease anywhere from 2% to 53% in activities. The annex area has contributed year -to -date revenue of $19,040. FHSRAC February 27, 2007 Agenda Item L Page 5 of 10 Table reflects gambling activities on a cash basis. Utility Tax Utility taxes received through December total $9.04M and is above 2005 year to date collections by $751K or 9 Tax rebates are Included in total Compared to year -to -date 2005, Electricity is up $311K or 12 Gas is up $182K or 13 Cable is up $95K or 11 Phone is down $47K or 5 and Cellular phone is up $178K or 11%. Tax rebates are included in total BUILDING PERMITS FEES Year -to -Date Through December Month 2005 Actual 2006 Actual Change from 2005 Jan 164,108 111,925 (52,184) -31.8% Feb 160,765 239,689 78,924 49.1% Mar 206,886 217,839 10,953 5.3% Apr 421,260 306,214 (115,046) -27.3% May 452,483 228,733 (223,749) -49.4% Jun 330,658 245,637 (85,021) -25.7% Jul 215,967 274,730 58,762 27.2% Aug 314,271 404,296 90,025 28.6% Sep 255,906 171,649 (84,257) -32.9% Oct 285,630 238,296 (47,335) 16.6% Nov 175,341 153,824 (21,517) 12.3% Dec 158,092 213,512 55,421 35.1% Total 3,141,368 2,806,343 (335,025) 10.7% Exp thru Dec" 2,351,184 2,489,836 Recovery Ratio 133.61% 112.71% HOTEL/MOTEL LODGING TAX REVENUES Year- to-date thru December Month 2005 Actual 2006 Actual Change from 2005 Var Var Jan 9,669 11,357 1,687 17.5% Feb 11,717 11,290 (427) -3.6% Mar 9,153 11,953 2,800 30.6% Apr 11,390 11,675 284 2.5% May .14,067 15,039 972 6.9% Jun 11,566 11,798 232 2.0% Jul 12,247 14,245 1,998 16.3% Aug 14,632 16,626 1,994 13.6% Sep 17,633 18,082 449 2.5% Oct 18,047 20,389 2,342 13.0% Nov 13,765 15,636 1,871 13.6% Dec 14,231 17,130 2,899 20.4% Total 158,117 175,219 17,102 10.8% ROW PERMITS DEVELOPMENT SERVICES FEES Year -to -Date Through December Revenue 2005 Actual 2006 Actual Change from 2005 Jan 20,643 36,913 16,271 78.8% Feb 27,622 45,720 18,099 65.5% Mar 23,748 34,545 10,797 455% Apr 23,253 25,072 1,818 7.8% May 36,684 33,195 (3,490) -9.5% Jun 28,971 44,256 15,285 52.8% Jul 30,332 39,068 8,736 28.8% Aug 29,350 101,615 72,265 246.2% Sep 39,638 29,635 (10,003) -25.2% Oct 19,992 42,602 22,610 113.1% Nov 27,648 90,364 62,716 226.8% Dec 38,724 23,603 (15,121) 39.0% Total 346,605 546,587 199,982 57.7% STATE SHARED REVENUES Year to date thru December Revenue 2005 Actual 2006 Actual Change from 2005 Liquor Profits Tax 607,100 556,678 (50,422) -8.3% Liquor Excise Tax 353,967 375,530 21,563 6.1% Crim Just Low Pop/DCD 79,907 81,439 1,532 1.9% Criminal Just High Crime 135,399 135,399 100.0% Local Crim Just Sales Tax 1,817,981 1,953,822 135,842 7.5% Fuel Tax' 1,849,274 2,000,242 150,968 8.2% DUI Cities 14,469 14,211 (258) -1.8% Total 4,722,698 5,117,322 394,624 8.4% Hotel/Motel Lodging Tax Hotel/Motel lodging tax collections through December total $175K. Compared to 2005, the lodging tax is $17K or 11% above the same period. State Shared Revenue Year -to -date distribution of $5.12M is above 2005's activity by $395K or 8 Liquor profits tax is down while local criminal justice sales tax, criminal justice high crime and fuel tax are up. Year to date through December, new gas tax effective in August 2005 has contributed $252K of the increase. Fuel tax is included in both general/street, designated operating funds, and transportation CIP. Permit Activity Year -to -date building permit activity is below 2005's year to -date activity by $335K or 11 Compared to 2006 budget, building permits are exceeded the budget estimate by $1.15M or 70 The primary reason for the negative variance when compares to 2005 is due to 2005 being a record year with respect to large permits from April through June of 2005, such as: Christian Faith Center, Wal -Mart, Danville Station, Collela Estates, Celebration Center, and Woodstone Credit Union. The unfavorable change in September is due to decreasing building activities during the month when comparing to prior period. Significant permits for the Weyerhaeuser Building in October and November 2005, explain the negative variances of October and November in 2006. Significant permits during December 2006 include Lakota .Crest, Northlake Ridge, and Grande Vista. Exp included CD Admin (001 5200.071), Planning (001-5200-073), and Building (001 5200-074) Community Development's positive expenditure variance of $284K is mainly due to under spending one -time programs, and also savings in salaries and benefits from vacancies. Right -of -way permits and development services fees are up by $200K or 58% when compared to 2005's year -to- date activity, due to a very active construction sector. Public Work's positive expenditure variance of $440K is due to under spending of one -time funded programs, the Greater Federal Way Joint Emergency Management Funds, salary and benefits savings from position vacancies, electricity saving, and under spending of repair and maintenance. FHSRAC February 27, 2007 Agenda Item L Page 6 of 10 COURT REVENUE By Category Through December Month 2005 Actual 2006 Actual Change.from 2005 Var %Var. Civil Penalties 13,493 14,886 1,394 10.3% Traffic Non Parking 465,103 533,370 68,268 14.7% Parking Infractions 34,021 66,061 32,041 94.2% DUI Other Misd 103,397 93,095 (10,302) -10.0% Criminal Traffic Misd 48,838 42,541 (6,298) -12.9% Criminal Costs' 22,906 24,488 1,582 6.9% Interest Other Misc 17,153 24,213 7,060 41.2% Criminal Conv Fees 25,302 24,247 (1,055) -4.2% Shared Court Costs 4,330 8,659 4,328 99.9% Services Charges 34,265 54,154 19,889 58.0% Subtotal 768,807 885,714 116,907 15.2% Probation Services 108,340 85,975 (22,365) -20.6% Total 877,147 971,689 94,543 10.8% COURT REVENUE Through December Month 2005 Actual 2006 Actual Change from 2005 Var Var January 63,593 63,844 251 0.4% February 58,991 77.646 18.655 31.6% March 69,612 68.498 (1,114) -1.6% April 59,530 75.494 15,965 26.8% May 68,025 78,082 10.057 14.8% June 56,970 81.345 24,375 42.8% July 54,969 68.616 13,647 24.8% August 57,513 78,613 21,100 36.7% September 58,003 75,256 17,254 29.7% October 79,579 79.872 294 0.4% November 70,888 73.816 2,927 4.1% December 71.135 64,632 (6,503) -9.1% Subtotal 768,807 885,714 116,907 15.2% Probation Svcs 108,340 85,975 (22,365) -20.6% Total 877,147 971,689 94,543 10.8% Public Safety Expenditures through December total $17.06M, and is $591K or 3% below the annual budget of $17.65M. The favorable variance is comprised of salary/benefit savings offset by increases in overtime, savings in investigative expenses, and savings in 1 -time funded programs. Revenues through December total $1.08M and is $47K or 4% below annual estimate. The unfavorable variance is due to decrease in revenues of traffic school offset by bulletproof vest settlement of $84K. Through December, City overtime is 8% or $43K above last year. There is a 15% decrease in overtime for contracted services and traffic school. When the decrease from the billable overtime is included, the total overtime increase is reduced to $29K or 5 Type Training Court Field Oper SOAP Other City Portion Contract/Grant Traffic School Homeland Sec Billable Grand Total 2005 17,662 32,295 390,133 190 67,699 507,979 43,413 50,571 835 94,819 2006 28,659 10,997 62% 31,655 (641) -2% 409,894 19,761 5% (190) 100% 80,679 12,980 19% 550,887 42,908 8% 43,371 37,488 80,859 602,799 631,746 28,947 PS Overtime By Month (42) 0% (13,084) -26% (835) 100% (13,960) -15% 5% Jail Services Jail Services through December is $1.35M, which is $30K or 2% below the annual budget of $1.38M. The favorable variance is mainly due to decreasing in activities during. 2006. Court Revenue Excluding probation through December revenue is up $117K or 15% compared to year -to -date 2005. Traffic and non parking fines total $533K and is $68K or 15% above year -to -date 2005. Parking infractions total $66K and is $32K or 94% above year -to -date 2005. DUI and other misdemeanors total $93K and is $10K or 10% below year -to -date 2005. Criminal costs total $24K and is $2K or 7% above year -to -date 2005.. Criminal Conviction Fees total $24K and is below year -to -date 2005 by $1K. Services and Charges total is $54K and is above year -to -date 2005 by $20K. This category includes. Legal Services- Public. Defender Application Fee which the City didn't start receiving until June of 2005. Shared Court Costs total is $9K and is above year -to -date 2005 by $4K because this category includes Court Enhancement revenue which the City didn't start receiving until October of 2005. Criminal costs include screener fees. Municipal Court year -to -date expenditures of $1.06M is $101K or 9% below estimates. The expenditure savings is comprised of salary/benefits due to position vacancies earlier this year, and also timing differences of goods and services payments. Parks Recreation Overall parks operations expenditures through December total $3.93M, which is $123K or 3% below the year -to- date budget of $4.06M. Majority of the savings are made up of $50K -Camp Kilworth, $45K -Arts Commission of which will be carried forward, and under spending of one FHSRAC February 27, 2007 Agenda Item L Page 7 of 10 2005 2006 Change Jan 50,235 51,717 1,482 3% Feb 54,688 46,446 (8,242) -15% Mar 48,571 51,638 3,067 6% Apr 53,135 56,413 3,278 6% May 38,533 45,026 6,493 17% Jun 55,867 61,129 5,262 9% Jul 44,155 53,903 9,748 22% Aug 45,364 49,527 4,162 9% Sep 61,691 58,165 (3,526) -6% Oct 41,252 58,234 16,981 41% Nov 67,305 49,402 (17,903) -27% Dec 42,002 50,146 8,144 19% Total 602,799 631,746 28,947 5% Public Safety Expenditures through December total $17.06M, and is $591K or 3% below the annual budget of $17.65M. The favorable variance is comprised of salary/benefit savings offset by increases in overtime, savings in investigative expenses, and savings in 1 -time funded programs. Revenues through December total $1.08M and is $47K or 4% below annual estimate. The unfavorable variance is due to decrease in revenues of traffic school offset by bulletproof vest settlement of $84K. Through December, City overtime is 8% or $43K above last year. There is a 15% decrease in overtime for contracted services and traffic school. When the decrease from the billable overtime is included, the total overtime increase is reduced to $29K or 5 Type Training Court Field Oper SOAP Other City Portion Contract/Grant Traffic School Homeland Sec Billable Grand Total 2005 17,662 32,295 390,133 190 67,699 507,979 43,413 50,571 835 94,819 2006 28,659 10,997 62% 31,655 (641) -2% 409,894 19,761 5% (190) 100% 80,679 12,980 19% 550,887 42,908 8% 43,371 37,488 80,859 602,799 631,746 28,947 PS Overtime By Month (42) 0% (13,084) -26% (835) 100% (13,960) -15% 5% Jail Services Jail Services through December is $1.35M, which is $30K or 2% below the annual budget of $1.38M. The favorable variance is mainly due to decreasing in activities during. 2006. Court Revenue Excluding probation through December revenue is up $117K or 15% compared to year -to -date 2005. Traffic and non parking fines total $533K and is $68K or 15% above year -to -date 2005. Parking infractions total $66K and is $32K or 94% above year -to -date 2005. DUI and other misdemeanors total $93K and is $10K or 10% below year -to -date 2005. Criminal costs total $24K and is $2K or 7% above year -to -date 2005.. Criminal Conviction Fees total $24K and is below year -to -date 2005 by $1K. Services and Charges total is $54K and is above year -to -date 2005 by $20K. This category includes. Legal Services- Public. Defender Application Fee which the City didn't start receiving until June of 2005. Shared Court Costs total is $9K and is above year -to -date 2005 by $4K because this category includes Court Enhancement revenue which the City didn't start receiving until October of 2005. Criminal costs include screener fees. Municipal Court year -to -date expenditures of $1.06M is $101K or 9% below estimates. The expenditure savings is comprised of salary/benefits due to position vacancies earlier this year, and also timing differences of goods and services payments. Parks Recreation Overall parks operations expenditures through December total $3.93M, which is $123K or 3% below the year -to- date budget of $4.06M. Majority of the savings are made up of $50K -Camp Kilworth, $45K -Arts Commission of which will be carried forward, and under spending of one FHSRAC February 27, 2007 Agenda Item L Page 7 of 10 RECREATION CULTURAL SERVICE PROGRAMS AND DUMAS BAY CENTRE PERFORMANCE Year to Date Through December 2006 Program Budget Actual Revenues Expenditures Subsidy Recovery Ratio Revenues Expenditures Subsidy Recovery Ratio Variance Subsidy RECREATION CULTURAL SERVICE PROGRAMS Steel Lake Aquatics 2,000 20,398 18,398. 9.8% 2,045 20.150 18,105 10.1% 293 Arts Special Events 93,600 225,451 131,851 41.5% 110,147 184,622 74,475 59.7% 57,376 Youth Athletics 60,558 90,131 29,573 67.2% 45,569 72,645 27,077 62.7% 2,496 Adult Athletics 204,970 129,766 (75,204) 158.0% 208,118 139,966 (68.152) 148.7% (7,052) Community Recreation 170,300 178,019 7,719 95.7% 124,394 133,197 8,804 93.4% (1,085) Community Center 28,500 76,059 47,559 37.5% 38,201 108,210 70,009 35.3% (22,449) Recreation Inc 18,512 60,776 42,264 30.5% 46,118 74,781 28,663 61.7% 13,601 Youth Commission 500 1,800 1,300 27.8% 1,252 1,391 139 90.0% 1,161 Red, White Blue' 25,700 41,200 15,500 62.4% 27,104 48,797 21,693 55.5% (6,193) Senior Services 16,195 70,105 53,910 23.1% 33,643 71,361 37,718. 47.1% 16,192 Kenneth Jones Pool 208,000 425,795 217,795 48.8% 186,107 4.30,243 244,135 43.3% (26.340) Subtotal 828,835 1,319,500 490,665 62.8% 822,699 1,285,363 462,665 64.0% 28,000 Administration 400,524 400,524 n/a 371,805 371,805 Na 28,719 TOTAL RECREATION I 828,835 1 1,720.024 I 891,189 48.2%1 822,699 1,657,168 I $834,469 49.6 %1 $56,720 DUMAS BAY CENTRE Dumas Bay Centre 533,398 534,628 1,230 99.8% 496,904 526,359 29,455 94.4% (28,225) Knutzen Family Theatre 86,720 201,720 115,000 43.0% 122,117 216,400 94,283 56.4% 20,717 TOTAL DUMAS BAY CENTRE .1 620,118 736,349 116,231 84.2% 619,021 742,759 123,738 83.3 %I ($7,508) Arts Commission' 110,352 110,352 nia 70 65,340 65,270 0.1% 45,082 GRAND TOTAL 1,448,953 2,566,725 1,117,772 56.5%1 1,441,789 2,465,267 1,023,477 58.5 %I 94,294 time funded programs. Dumas Bay Centre revenues and expenditures are both below budget. Knutzen Family Theatre's revenues and expenditures are exceeding budget estimates. Recreation and Cultural Services Direct program expenditures total $1.29M or 97.4% of the total annual budget of $1.32M not including indirect costs. Including indirect administration costs, recreation expenditures total $1.66M and are 96.3% of the total annual budget of $1.72M. Recreation fees total $823K and are 99.3% of the total annual budget of $829K. Recreation fees have recovered 64% of direct program costs and is 1.2% above the annual budgeted recovery ratio of 62.8 Considering indirect administration costs, the recovery ratio is reduced to 49.6% or 1.4% above the annual budgeted recovery ratio of 48.2 The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. Excludes InteAUnd transfers and Celebration Park. Other Departmental Variances City Council year -to -date expenditures total $403K is $6K below estimate due to overestimating budget for salaries and benefits in anticipation of the Independent Salary Commission decision offset by increases in various line items. City Manager year -to -date expenditures of $913K is over estimates by $5K due to an increase in public defender costs of $77K offset by salary savings from the city manager position earlier this year: FHSRAC February 27, 2007 Agenda Item L Page 8 of 10 Dumas Bay Centre Dumas Bay Centre operating revenue of $497K is down by $36K or 7% compared to annual budget of $533K. Operating expenditures through December total $526K, which is $8K or 2% below the annual budget of $535K. Dumas Bay Centre has recovered 94.4% of its operating expenses. Knutzen Family Theatre Operating revenue of $122K is up $35K or 41% compared to the annual budget of $87K. Operating expenditures through December total $216K, which is $15K or 7% over the annual budget of $202K. Knutzen Theatre has recovered 56.4% of its operating expenses. Economic Development year -to -date expenditures of $232K is $60K below estimates due to under spending of one -time funded programs. Management Services year -to -date expenditures of $1.79M is $108K below budget due to under spending of one -time funded programs and also savings in salaries and benefits. Law year -to -date expenditures total $1.05K and is $151K below estimates due to salary savings from vacancy throughout the year, under spending of outside legal services, and under spending of one -time programs. To date, only $74K or 63% of the $118K one -time budget has been spent. DEBT SERVICE Under RCW 39.36.020(2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $26M at December 31, 2006, including the note assumption for the acquisition of the new city hall facility and Community Center bond issue. This leaves the City with a remaining debt capacity without voter approval of $91M and an additional $73M that can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted m the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $527M. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility and backed by the rates collected from users and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding debt as of December 31, 2006. COMPUTATION OFLIMITATION OF INDEBTEDNESS Deceritber 31, 2006 DESCRIPTION General Purposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt (Limited GO) (Unlimited GO) and park Puiposa Capacity AV= 7,251,992,701 (A) 1.50% 108,779,891 (108,779,891) 2.50% 181,299,818 181,299,818 181,299,818 543,899,453 Add: Cash on hand for debt redemption (B) 8,129,983 Less: COPs outstanding Bonds outstanding (25,489,128) (25,489,128) REMAINING DEBT CAPACITY 91,420,745 72,519,927 181,299,818 181,299,818 526,540,308 GENERAL CAPACITY (C) 5163,940,672 (A) Final 2006 Assessed Valuation. (B) Fund balance of 56,217,347 in debt service prefunding balance and $1,912,636 in utility tax fund. (C) Combined total for Councilmanic, and Excess Levy capacities. 8,129,983 FHSRAC February 27, 2007 Agenda Item L Page 9 of 10 OUTSTANDING GENERAL OBLIGATION DEBT As of December 31, 2006 Description Purpose Funding Source Maturity Date Interest Rate Amount Originally Issued Outstanding Debt as of 1/1/2006 Amount Redeemed Outstanding Debt as of 12/31/2006 Callable Date Callable Amount General Obligation Bonds: 1997 Knutzen Theatre, Limited Sportsfields, Downtown PS Facility Utax 1- Dec -12 5.00 5.30 16,150,000 5,345,000 (1,685,000) 3,660,000 1- Jun -06 3,660,000 2000 Valley Comm (911 Limited Dispatch)-Center Bldg Equipment REET 1- Dec -15 5.31 2,551,600 1,908,000 (153,000) 1,755,000 I- Dec -10 1,069,000 2003 Paragon Building Limited GMAC Loan Assumption REET 1- Nov -07 7.58 6,168,599 5,965,804 (96,676) 5,869,128 1 -Apr -07 5,800,000 2003 Community Center Limited Utax I- Dec -33 4.67 15,000,000 14,490,000 (285,000) 14,205,000 1- Dec -13 11,955,000 Total General Obligation Debt 39 870 199 27 708 804 (2,219,676) 25.489,128 5 22,484,000 Public Works Trust Fund Loan: PWTL SWM CIP -Kitts Corner Project SWM I- Jul-14 1.00 1,555,440 776,155 (86,239) 689,916 PWTL SWM CIP-SeaTac Mall Detention Proj. SWM I- Jul -19 1.00 2,475,000 1,345,676 (96,120) 1,249,556 Subtotal PWTFL 4,030,440 2,121,831 (182,359) 1,939,471 Grand Total 43,900,639 29,830,634 (2,402,035) 27,428,599 22,484,000 DEBT SERVICE Under RCW 39.36.020(2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $26M at December 31, 2006, including the note assumption for the acquisition of the new city hall facility and Community Center bond issue. This leaves the City with a remaining debt capacity without voter approval of $91M and an additional $73M that can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted m the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general purpose debt capacity, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $527M. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility and backed by the rates collected from users and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding debt as of December 31, 2006. COMPUTATION OFLIMITATION OF INDEBTEDNESS Deceritber 31, 2006 DESCRIPTION General Purposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt (Limited GO) (Unlimited GO) and park Puiposa Capacity AV= 7,251,992,701 (A) 1.50% 108,779,891 (108,779,891) 2.50% 181,299,818 181,299,818 181,299,818 543,899,453 Add: Cash on hand for debt redemption (B) 8,129,983 Less: COPs outstanding Bonds outstanding (25,489,128) (25,489,128) REMAINING DEBT CAPACITY 91,420,745 72,519,927 181,299,818 181,299,818 526,540,308 GENERAL CAPACITY (C) 5163,940,672 (A) Final 2006 Assessed Valuation. (B) Fund balance of 56,217,347 in debt service prefunding balance and $1,912,636 in utility tax fund. (C) Combined total for Councilmanic, and Excess Levy capacities. 8,129,983 FHSRAC February 27, 2007 Agenda Item L Page 9 of 10 Investment Schedule December 2006 Type Settlement Date Interest Payments Par Amount Investment Cost Maturity Date Yield to Maturity Agency FFCB 31331QN78 06/09/03 03/09 -09/09 1,000,000 999,500 3/9/2007 2.46% Agency FNMA 3136F3VQ6 05/27/03 05/25/06 1,000,000 1,000,750 5/25/2007 2.48% Agency- FNMA 3136F3UT1 05/30/03 06/03/06 1,000,000 997,529 12/3/2007 2.59% Agency- FHLMC 3128X1VW4 08/22/03 01/30/06 7/31/06 900,000 887,400 1/30/2007 3.18% Agency- FHLB 3133XBT54 05/25/05 11/25/05 5/25/06 1,000,000 1,000,000 5/25/2007 4.07% Agency- FHLB 3133XBT54 05/25/05 11/25/05 5/25/06 1,000,000 1,000,000 5/25/2007 4.07% Agency FHLMC 3128X4RF0 10/24/05 04/05/06 10/06/06 1,000,000 999,990 10/24/2007 4.63% Agency- FHLMC 3128X4RF0 10/24/05 04/05/06 10/06/06 1,004,000 1,000,000 10/24/2007. 4.63% Agency- FHLMC 3128X46M8 08/23/06 Bullet no int until end 1,000,000 1,001,419 8/15/2007 5.28% Agency FHLMC 3128X46M8 08/23/06 Bullet no int until end 1,000,000 1,001,419 8/16/2007 5.28% Agency- FHLB 3133XGNG4 08/22/06 2/22 8/21 1,000,000 1,000,150 2/21/2008 5.40% Agency- FHLB 3133XGNG4 08/22/06 2/22 8/22 1,000,000 1,000,150 2/22/2008 5.40% Subtotal In -House Investments 11,900,000 11,888,307 Average Maturity 230 Average Yield to Maturity 4.48% Average Yield 6 mo. T -Bill 5.07% Municipal Investor Account 22,802,319 1 day 5.38% State Investment Pool 34,272,920 1 day 5.21% Average Portfolio Maturity Yield 40 5.16% Total Investments 68,963,546 CASH INVESTMENTS The following table shows the in -house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6- month US Treasury Bill (5.07 and the State Investment Pool (5.21 The average portfolio yield is 5.16% and falls within two benchmarks. The total invested balance at the end of December is $68.96M, which includes $34.27M in the state investment pool, $11.89M in -house investment purchases, and $22.80M in the Municipal Investor Accounts. The state pool is composed of repurchase agreements (72.92 agency coupons and callables (12.10 IB bank deposit (6.02 treasury securities (2.49 agency floating rate notes (2.21 discount notes (1.58 and certificates of deposit (2.68 The City's total investment portfolio is made up of 50% State Pool, 17% In -House Investments, and 33% Municipal Investors Accounts. Municipal hvenstors Account 33% h -Fbuse Investments 17% Total Portfolio by Category December 31, 2006 State hvestrnt Fbol 50% 6.0% 5.0% 4.0% 3.0% 2.0% 1.0% 0.0% Interest Rates Comparison For the Month of December 2006 2003 2004 2005 2006 0 6 Month T BDI State Investment Pool O h -house hvestment o Municipal Investor Account Portfolio Average FHSRAC February 27, 2007 Agenda Item L Page 10 of 10 COUNCIL MEETING DATE: March 6, 2007 ITEM 5L SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the total amount of $3,113,616.29 COMMITTEE: Finance, Human Services Regional Affairs Committee MEETING DATE: February 27, 2007 CATEGORY: Consent Ordinance Public Hearing City Council Business Resolution Other STAFF REPORT BY: Tho Kraus, Finance Manager, I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington nd that I am authorized to authenticate and certify said liens. Manage t Services Direct Attachments: Voucher List Options Considered: NA STAFF RECOMMENDATION: NA CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: "I move approval of the vouchers and forward to the March 6, 2007 Council Meeting for approval." ttee Chair. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) DEPT: Management Services DIRECTOR APPROVAL: li Committee oune Committee ember ommittee Member PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24." COUNCIL ACTION: APPROVED COUNCIL BILL DENIED 1 reading TABLED/DEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE REVISED 02/06/2006 RESOLUTION O M CO N CO LO t- O) cD co V co (D Nr Iri cD N a0 O) r 69 n O 0 O N 41 C C CO CO R N 0 N d9 2 0 01 10 a J L 0 0. 10 2 N N (0 O 0 N 10 r 0 w 0 c U 0 C 0 c d w U d L 0 o o o 0 O 0 v v N N O co 6 0 0 0 N O M (0 0 3 N U 0 N r CO O O N U w 0 Z lL 0 co w w 1- w I— 1 Q 0 0) M CO Z. 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N CO 0 c O n V N 0) 0 0) r (a 0 C 0) 0 C Cs 0 s ue 0 0 M 10 10 (D 0)) C) N s r O 10 tri O M O O (0 in in (D 0) M M r O e) O 3 V O r-. f0 J J w S Q W w .a Cl_ d z z W ix Q F I- Q p O O O Z Z O J Z z 0 Z r W O Q 0 0 J Q co o Q OD O J o N J O 6 6 6 6 a a U a_ a 0 0 0 0 0 0 CD O O o O 0 N N N N N N O O N N O O N N s s N N O O r O 0 0 F- H Q F" f- Z Z Z z Z 'w N 0 w z ((1) J O O J O J O N J 0 a a a a Z 0 D 0 to O (n O CO H Q U Q! CC Z Q ODD Z Z W W otS 0 U H H O w w z z Z Q Q J Q O 0 Q u) H, a w Q Q Q Q 0 0 O r N CO V' O CO O la CO CO CO CO O (ID O CID M (ID O(D.N(DN(D O 000 '100) O.00 I- 1` (D �a3 .e d' e- O O O O O 0 O 0 O O O O O O r- O O O O L O L O L O L. O L O L N 0) N 0) N 0) N 0) N 0) N 0) N 0 N O N O N O N O N 0 0 3 0 O O 3 0 O 0> 0> 0> 0> 0> 0 CO CO 0) co O D 1 O a 0 O to to in to CO CO (D CO CO CO 0) 0) 0) 0) 0) 0) r r r r 84 85 0 86 COUNCIL MEETING DATE: March 6, 2007 ITEM 5j COMMITTEE: FHSRAC MEETING DATE: 02/27/07 SUBJECT: Acceptance of the 2007 2008 Proposed Use of one time Human Services General Funds POLICY QUESTION: Should the City of Federal Way provide one -time funding to St. Theresa Church/St. Vincent DePaul Society and Hospitality House as part of the new 2007 -2008 grant cycle? CATEGORY: Consent City Council Business CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL STAFF RECOMMENDATION: Option 1 is recommended. CITY MANAGER APPROVAL: Ordinance Public Hearing Resolution Other DEPT: Community Development STAFF REPORT BY: Angelina Allen Mpyisi, Human Services Manager Attachments: Memo to FHSRA Council Committee dated February 13, 2007. A Contingency Plan outlining proposed funding for St. Theresa Church/St. Vincent DePaul Society and Hospitality House. Options Considered: 1. Authorize the City Manager to approve funding to St. Theresa Church/St. Vincent DePaul Society in the amount of $10,000 and Hospitality House in the amount of $4,765 (for 2007), and $7,000 in 2008. 2. Not authorize the City Manager to approve funding St. Theresa Church/St. Vincent DePaul Society in the amount of $10,000 and Hospitality House in the amount of $4,765 (for 2007) and $7,000 in 2008. 3. To amend the proposed use of funding. DIRECTOR APPROVAL: Corfuninee Council COMMITTEE RECOMMENDATION: "I move approval of option with the authorization for the City Manager to enter into the appropriate contracts" COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 Jeanne Burbidge, Member 44 Jack Dovey, Member PROPOSED CIL MOTION: "I move approval of option with the authorization for the City Manager to enter into the appropriate contracts" (BELOW TO BE COMPLETED BY CITY CLERKS .OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION Date: From: Angelina Allen Mpyisi, Huma rvices Manager Via: Neal Beets, City Manager derr Kathy Mc Clung, Director C, unity Development Services Department Subject: 2007- 2008 Proposed Use of Human Services General Funds Policy Issue: CITY OF FEDERAL WAY CITY COUNCIL FINANCE, HUMAN SERVICES AND REGIONAL AFFAIRS COMMITTEE February 13, 2007 Should the City of Federal Way provide one -time funding to St. Theresa Church /St. Vincent DePaul Society and Hospitality House as part of the new 2007 -2008 grant cycle? Background: Last year, during Council's budget deliberations, they identified an additional $15,000 /year or $30,000 in one -time money and the funds will be dispersed in the following manner: Three thousand per year, $6,000 total to King County Sexual Assault Resource Center (KCSARC), increasing their grant to $36,000. The Multi Service Center's (MSC) Food Bank Program would receive $5,000 /year, $10,000 total, increasing their total grant award from $32,000 to $37,000. The balance, $7,000 /year, $14,000 total, remained unallocated. City Council determined that in 2007 the Human Services Commission should recommend how the balance would be allocated. November 6, 2006 Human Services Commission Meeting During the Human Services Commission's (HSC) November 6, 2006 meeting, the Commission reviewed the requests of Hospitality House, the Joseph Foundation and St. Theresa Church /St. Vincent DePaul Society, who presented compelling cases to be considered for funding during the October 9, 2006 public hearing. Staff convened a meeting with the HSC to consider a new Human Services General Fund budget because the proposed funding level had increased to $430,000. With the development of a new budget the Joseph Foundation was recommended for funding. In addition, a Contingency Plan was developed (refer to the attached copy). The plan proposed if $10,000 was raised through the United Way /Human Services fundraising campaign, the funds would be allocated to the St. Theresa /St. Vincent DePaul Society. Furthermore, if a significant amount of funds were raised above $10,000 the balance would be awarded to Hospitality House for the purposes of developing a plan to expand their services and provide shelter assistance to single women in Federal Way. Hospitality House operates a single- women's shelter at Lake Burien Presbyterian Church in Burien. In 2005, Hospitality House served eight single women from Federal Way. The Human Services Commission recommended funding through a Contingency Plan because they recognized there is a need for shelter services for single women. FHSRAC February 27, 2007 Agenda Item H Page 2 of. 5 The revised Human Services General Fund budget and. Contingency Plan were approved by the full Council at their December. 5, 2006 meeting. United Way /Human Services Fundraiser The United Way /Human Services fundraising event held in December 6, 2006 raised an estimated $7,765.00 to support human services, which will go to the St. Theresa Church /St. Vincent DePaul Society based on terms of the Contingency Plan. At the HSC January 22 meeting the Commission recommended that $2,235 should be set aside from the $7,000 that remains unallocated to make up the balance and the $4,765 would then be allocated to Hospitality House. Because this is two year, one -time funding Hospitality House would also be eligible to receive $7,000 the following. year. Funding this year will enable Hospitality House to hire a consultant to develop a plan to look at potential partnerships with churches and expand services in Federal Way. Second year funding is contingent upon the recommendations that come out of the plan and Hospitality House decision to partner with a local church and set up a single- women's shelter in Federal Way. Option 1: The Council Committee recommends approval that St. Theresa Church /St. Vincent DePaul Society receive $2,235 of the $7,000 to enable the agency to receive a $10,000 grant and the remaining balance, $4,765, is awarded to Hospitality House in 2007 to enable the agency to develop a strategy plan and look at expanding their services in. Federal Way. Second year funding in the amount of $7,000 is contingent upon the results of the plan and Hospitality House board's decision to deliver services in Federal Way. This recommendation is forwarded to the full City Council for consideration at the March 6, 2007 meeting. Option 2: To not recommend that the City of Federal Way approve St. Theresa Church /St. Vincent DePaul Society receive additional funding totaling $2,235, and Hospitality House is not awarded any funding. Option 3: To amend the proposed use of how the $7,000 /year, $14,000 total is allocated. Staff Recommendation. Approve Option 1 and forward to the full council for approval at the March 6, 2007 regular City Council meeting. Human Services Commission Recommendation On January 22, 2007 the Human Services Commission recommended that $2,235 of the $7,000 be awarded to St. Theresa Church /St. Vincent DePaul Society to enable the agency to receive a $10,000 grant as suggested in the Contingency Plan and the balance remaining, $4,765, is awarded to Hospitality House in 2007 for the purpose of the agency to conduct a planning effort and explore the opportunity to partner with a church to set up a shelter in Federal Way. Second FHSRAC February 27, 2007. Agenda Item H Page 3 of 5. year funding in the amount of $7,000 is contingent upon the outcome of Hospitality House's planning efforts and the board's decision to deliver services in Federal Way. Committee Recommendation Forward option agenda. to the full City Council and place this item on the March 6, 2007 consent FHSRAC February 27, 2007 Agenda Item H Page 4 of 5 CI TY O F Federal Way CONTINGENCY PLAN Should $10,000 be raised through the Human Services /United Way fundraising campaign St. Theresa /St. Vincent DePaul Society will be eligible to receive funding in support of their Emergency Services program. In addition, if sufficient funds are raised above $10,000 Hospitality House will be awarded the balance of these funds to create a plan to consider partnering with a church to set up a single- woman's shelter and deliver services in Federal Way. Both proposed grant awards will be for one year beginning fiscal year 2007. Potential future funds beyond 2007 will be subject to satisfactory contract performance, the availability of future grant money being available, and City Council approval. FHSRAC February 27, 2007 Agenda Item H Page 5 'of 5 COUNCIL MEETING DATE: March 6, 2007 ITEM 5e_ SUBJECT: COMPOSITION AND MEMBERSHIP OF RFQ SELECTION COMMITTEE POLICY QUESTION: How many members should comprise the RFQ Selection Committee and how should members be appointed? COMMITTEE: ECONOMIC DEVELOPMENT CATEGORY: Consent City Council Business STAFF REPORT BY: PATRICK DOHERTY Attachments: None. Summary/Background: Responses to the pending RFQ for redevelopment of the former AMC Theaters site are intended to be reviewed by a Selection Committee, as outlined in the draft, final RFQ currently under City Council consideration. Within a few days of receipt of the RFQ responses (probably 4/13 or 4/16/07), the Selection Committee will be convened for a full -day session to review and rate the responses, assisted by City staff and Anne Ricker of Leland Consulting Group. The Committee will be instructed to forward approximately the top three respondents for City Council consideration as final candidates who will be asked to provide detailed proposals pursuant to the subsequent RFP. The Selection Committee should be comprised of a variety of members, representing business, community and civic interests yet should also be a manageable size. Options Considered: 1. The RFQ Selection Committee shall be comprised of seven (7) members, independently ,appointed by City Councilmembers. The RFQ Selection Committee shall be comprised of seven (7) members, to be interviewed and appointed by the City Council. 4,144'i2 eek C _'t d el. no More 4 ct STAFF RECOMMENDATION: Option 1. CITY MANAGER APPROVAL: COMMITTEE aison, Chair COUNCIL ACTION: 41 0 APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL DIRECTOR APPROVAL: PROPOSED COUNCIL MOTION: "I move approval of the EDC recommendation." MEETING DATE: 2 /20/07 Ordinance Public Hearing Resolution Other DEPT: CITY MANAGER'S OFFICE an McColgan, Member Jeanne Burbidge, Me COUNCIL BILL 1" reading Enactment reading ORDINANCE RESOLUTION COUNCIL MEETING DATE: March 6, 2007 ITEM Sc COMMITTEE: ECONOMIC DEVELOPMENT CATEGORY: Consent City Council Business STAFF REPORT BY: PATRICK DOHERTY 3. Do not approve the final draft RFQ. CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: Option 1. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Approval of RFQ for Redevelopment of Former AMC Theaters Site POLICY QUESTION: Should the City Council approve the final draft RFQ for redevelopment of the former AMC Theater Site? Attachments: Memo to EDC, including Exhibits A, B and C. Summary/Background: See attached Memo to EDC and attached Exhibits. Options Considered: 1. Approve final draft RFQ, including changes in response to public comments. 2. Approve final draft RFQ with the following changes: STAFF RECOMMENDATION: Option 1. w(o Start IsS Ordinance Resolution r11 DIRECTOR APPROVAL: `Council Committee Chair ber PROPOSED COUNCIL MOTION: "I move approval of the EDC recommendation." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) MEETING DATE: 2/20/07 Public Hearing Other DEPT: CITY MANAGER tee Council Committee Member CITY OF Federal Way DATE: TO: VIA: FROM: SUBJECT: February 20, 2007 Economic Development Committee (EDC) Patrick Dohert l��nomic Development Director Neal Beets, City Manager AMC Theater Site Request for Qualifications (RFQ) Policy Issue Review and approval of the final draft RFQ for redevelopment of the AMC Theater Site. Background On 1/23/07 the EDC reviewed a draft of the RFQ and redevelopment vision for redevelopment of the AMC Theater Site. Committee members present offered several suggestions for changes to the draft document and approved it for public review and comment at the two public meetings, scheduled for 1/31/07. On 1/31/07 the Public- Private Partnership Advisory Committee (PPPAC) hosted two public meetings: one at Noon and the other at 6:00 p.m. A cumulative total of approximately 25 people attended both meetings and offered a variety of comments on both the redevelopment vision and the draft RFQ. A summary of all public comment is attached here as Exhibit C. EDC members had indicated their interest in reviewing and considering public comment prior to final approval of the RFQ. Currently the RFQ is scheduled for public release on 3/12/07, pending City Council approval at its 3/6/07 meeting. Proposal Attached here as Exhibits A and B, respectively, you will find a copy of the proposed, final draft RFQ with highlighted changes corresponding to the substantive public comments outlined below, as well as a clean copy of the final draft RFQ. Of all the public comments offered, three comments in particular were of direct and substantive significance to the RFQ and are offered for City Council consideration here. 1. Regarding the statement of the redevelopment vision, it was suggested that not only should the development be comprised of a low mid- and high -rise components, but Memo to Economic Development Committee Final, draft RFQ for redevelopment of AMC Theaters Site February 20, 2007 Page 2 of 3 also that it achieve the sense of an "organic" village of structures, not a single "project." (See highlighted change on p. 7, Exhibit A) 2. Regarding development principles, it was suggested that projects be encouraged to employ "green" or Leadership in Energy and Environmental Design (LEED) development principles to the extent feasible. (See highlighted change on p. 8, Exhibit A) 3. Regarding the RFP submittals, it was suggested that a monetary stipend be offered to the approximately three RFP respondents in order to show the City's good -faith commitment to quality proposals and in recognition of the potentially costliness of the preparing such proposals. (See highlighted change on p. 20, Exhibit A) Regarding this last proposal, staff polled several nearby cities and agencies regarding this practice. A few agencies indicated that they had not offered stipends in association with their RFP's, yet knew of the practice with other agencies in the area. Another few indicated that they had paid stipends in the cases where they intended to take ownership of the resultant concepts or designs. And then another few agencies indicated that they had indeed offered stipends. Here is the response from a City of Seattle, Real Estate Services Division, senior staffinember: "We have offered stipends on occasion. We definitely offer a stipend for design -build RFP's since the level of detail in the responses is so great. Another reason to give a stipend is to encourage top quality responses. For the sale of the former Public Safety Building block, we went through a two step process We had 5 responses to the Request for Qualifications, and then we narrowed down to three short- listed developers. We offered $50, 000 to the 2 short- listed teams that lost. The winner won't get a stipend. We assumed that it probably cost each short- listed team about $100,000 to $150,000 to put their RFP response together. Due to the hot market, we knew that it would be difficult for the developers to get good architects and estimators to actively work on their proposals without getting paid (when they probably had a backlog of paying clients). It was very important to the City to have a conceptual design of what was going to be put on the site (we required that it include a garage, half block public open space and mixed use tower) since the City would be paying for the open space. We wanted to make sure the development teams put together a top team." After analysis and consideration, staff concurs that the offer of a nominal financial stipend, on the order of $10,000, would serve as both a symbolic demonstration of the Memo to Economic Development Committee Final, draft RFQ for redevelopment of AMC Theaters Site February 20, 2007 Page 3 of 3 City's will to enter into public private partnerships, as well as to help ensure top- notch responses from a variety of firms during a time of very active market activity in the region. Staff also believes that this stipend should only be offered to those short- listed RFP respondents who are not ultimately selected by the City Council to acquire and redevelop the site. STAFF RECOMMENDATION Staff recommends approval of the RFQ as drafted, including the recommendations offered by the public, as contained in Exhibit B. Cy sns WroduEUes Dsve)prr''s "ctTer,v' ote-119 .42r City of Federal Way, Washington Ltle t for Quarfications cc Cu •=11= 31600 20th Ave South Federal VVay, Washington o. cQaZiOt '4=.0 73 c .59.2 -4. A e s en 1•:■ '104-: N 7%7. q-- RFQ Issued: March 12, 2007 Subm*n Due© 3:00 pm April 9, 2007 PO Box 9718 33325 8th Ave South Federal Way, WA 98003 RFQ: Federal Way City Center Mixed -Use Development TaN la of C nteits Invitation 2 The Opportunity 5 Project Vision and Principles 6 Selection Process 10 Preview of RFP Requirements 11 Submittal Requirements 13 Schedule 15 Appendices 16 City Center Mixed -Use Development page 1 Z vi :tip RFQ: Federal Way City Center Mixed -Use Development The City of Federal Way, Washington (the City), is pleased to announce the offering for mixed use redevelopment of a key site located in its City Center. Specifically, the City is seeking statements of qualifications from experienced developers (and development teams) willing to entertain a public private partnership in accordance with the principles and procedures outlined here. [The development project is herein referred to as the Project, and the property that will be developed is herein referred to as the Site.] This Request for Qualifications (RFQ) process is intended to provide an opportunity for interested developers to demonstrate their interest and capability to acquire (from the City) and develop a major mixed -use project in City Center. The City of Federal Way is an equal opportunity employer and encourages participation of small, minority-, and women -owned businesses. Joint ventures are also encouraged where feasible. The City is asking prospective development teams to submit sufficient information regarding their development expertise and a statement of development concept to enable the City to select a short list of finalists who will be invited to respond to a more detailed Request for Proposals (RFP). RFQ responses are due by 3:00 pm, on April 9, 2007. We look forward to your submittal. City Center Mixed -Use Development page 2 Team RFQ: Federal Way City Center Mixed -Use Development The City seeks qualifications from comprehensive development teams who can acquire the Site and carry the Project through to occupancy. Therefore, development teams should include any discipline that would be appropriate. Team members may include: Development entity (lead team member); Architect; Civil engineers; General contractor; Marketing /sales support; Financial partner; and Any other partners deemed appropriate. Partnership The City seeks to identify a development firm or development team who is willing and able to enter a public- private partnership to fulfill the vision for the Project. Thus, the City seeks developers who: Understand the significance of the Site m advancing the City's Comprehensive Plan vision for City Center which can be summarized as follows: Creates an identifiable downtown that is the social economic focus of the City Strengthens the City as a whole growing employment and housing Promotes housing opportunities close to employment Supports area transit investments Reduced dependency on automobiles Consumes less land with urban development Maximizes benefit of public investment Provide central gathering places(s) Improves quality of urban design In addition, successful developers should have: Experience m developing, financing, marketing and selling, and /or managing projects of similar size, scope and nature; Demonstrated ability to develop projects which are an asset and a "correct fit" with the community; Experience in project management and compliance with budgets and schedules; Capacity, experience, and willingness to enter into a public- private partnership; and Sufficient financing capacity to complete the Project. City Center Mixed -Use Development page 3 About Federal Way City Center Federal Way City Center is in the midst of a transformation from a traditional suburban form, to a vibrant urban center. Bound by So. 312 Street on the north, Interstate 5 on the east, So. 324th Street on the south, and the Pacific Highway corridor on the west and comprising 414 acres the area features 2.7 million square feet of existing retail space (much of it large format), more than 650 hotel rooms, 225,000 square feet of office and 890 multifamily residential units. The community hosts world -class cultural institutions, engaging open spaces, and close proximity to regional educational and health care institutions. Materials describing conditions within City Center can be found in a supplemental marketing piece to this RFQ, Exhibit 7. While City Center has seen continuing investment in retail and commercial projects, it has not seen the same influx of new urban mixed -use developments containing a denser mix of commercial uses and urban housing as other urbanizing suburban communities in the Northwest. Urban housing and mixed -use development are a core component of every successful downtown as it adds vitality to the streets, diversity to the skyline, and buying power to the economy. Even more important, however, is that urban housing and associated commercial uses satisfy a well- documented demand for lifestyle oriented living that is currently lacking in the Federal Way market. For these reasons, the Project represents a unique opportunity to capture part of the Seattle region's burgeoning market for urban housing and associated commercial uses in a mixed -use, lifestyle- oriented format. A recent market analysis for the greater Federal Way City Center trade area suggested the following: Population and household growth consistent with the metro area as a whole at approximately 1.3 percent annually; Median household estimates in a five -mile radius of City Center were also found to be higher than the same area around its two major retail competitors Tacoma Mall and Southcenter Mall; Based on supply and demand conditions across all major land uses, market conditions support new construction, greater diversification of development types and the potential for a vital urban center. Detailed market findings are available in Exhibit 7. RFQ: Federal Way City Center Mixed -Use Development City Center (showing the Site highlighted in red) The City has a number of tools available to assist landowners, developers and investors undertaking this and other development and redevelopment projects in the City Center. These are described later in this Request. City Center Mixed -Use Development page 4 p iunt tJ Project Summary Property City Center Mixed -Use Development Site "The Site Location Site Condition Scenic Attributes Parking RFQ: Federal Way City Center Mixed Use Development The Site is located in the City Center of Federal Way, Washington at the southeast corner of S 316th St and 20th Av S; approximately 10 miles from SeaTac International Airport; and between downtown Seattle, located approximately 23 miles to the north, and downtown Tacoma, located approximately 14 miles to the south. The Site is within the northern half of City Center, the community's central business district, in an established retail area with numerous restaurants, retail stores, Lodging establishments, cinemas, and service businesses. The Site is located adjacent to the City's Transit Center, featuring a 1200 -space parking garage, bus platform for Sound Transit, METRO and Pierce Transit buses, and direct access via HOV lanes to I -5 at S 317th St. This Transit Center serves as the transit hub for the greater Federal Way area and is slated to be a future light -rail hub, as well. Within walking distance are the Commons at Federal Way Mall, Steel Lake Park, and a full range of retail goods and services, including supermarkets. The Site contains a 25,000 square- foot, masonry, former cinema building that is slated for demolition. The remainder of the Site is occupied by a paved, surface parking lot. Access Via Interstate 5, S 320th St and north on 20th Avenue South. New HOV access to I -5 opened January 2006. Site Area 182,952 square feet (approx. 4.2 acres) Views from the City of the Olympic Mountain Range and Puget Sound at 6+ stories are available, with unprecedented views of Mt. Rainier from ground level. On -Site parking will need to be accommodated in the development program, chiefly in the form of structured parking (above and or below ground). City Center Mixed -Use Development page 5 Zoning and Allowed Land Use Traffic Volumes Infrastructure Intended Land Use 1 rarcec ko and Vision The City is seeking to select a developer who shares the enthusiasm and vision for a vibrant downtown Federal Way as a place to live, work, shop, and play. The Project envisions a dense mix of uses, featuring urban housing, commercial uses and open spaces. A central approach for the renaissance of City Center consists of encouraging strategic investment in a compact environment that contains an appropriate mix of land uses, gives greater emphasis to multiple forms of access, and creates a unique sense of place. A well crafted vision should be realistic and recognize economic, optical and environmental constraints. Successful visions must have its roots in the community and must accurately reflect the views and aspirations of those who live and work there. It should be regularly evaluated and if necessary modified. Implementation of the vision requires consistent and disciplined public policy. Urban Land Institute (ULI) RFQ: Federal Way City Center Mixed -Use Development Currently zoned as City Center Core which allows for a full mix of uses in low mid- and /or high -rise structures (maximum height allowed: 200 feet). Interstate 5 (over 175,000 ADT), Pacific Highway (approximately 28,000 ADT), and So. 320 Street (between 35,000 and 70,000 ADT). City sewer and water, natural gas, electric and telephone are all available to the Site. Fiberoptic cable and Wi -Fi are available in the City Center. Mix of uses which demonstrate the highest and best use of the Site; incorporating mid- and high -rise structures with low -rise components, including residential (both rental and ownership), office, retail, service, entertainment and institutional uses, supported by public open spaces. City Center Mixed -Use Development The Federal Way City Center will be highly urbanized, mixed -use urban center with a concentration of housing units, commercial uses, jobs and public spaces supporting public transportation, pedestrian activity and a sense of place. Predominant land uses will be page 6 RFQ: Federal Way City Center Mixed -Use Development residential, commercial and public. The Project should serve as a catalyst within this urban center, designed to bring an active and vital mix of uses to the area in a pedestrian friendly, transit- supportive format. Different land uses will be found side by side or within the same structures. The mix of uses will be located in a development with minimal setbacks, reduced parking requirements, and taller structures, all in an effort to achieve higher densities necessary to support "the place." It will serve as a catalyst for public and private investment and economic activity, effectively building off the strengths of the surrounding area and connecting to adjacent neighborhood. Desired Components of the Vision The desired components of this catalyst Project include the following: Highest and best use of the site Mid- and high -rise buildings as well as low -rise components, achieving the sense of an "organic" village of structures, not a single "project." Mix of uses residential (both lease own), office, retail, service, entertainment, or institutional, etc. Public open space in a "town square" format that is seamlessly integrated with surrounding development for activation, programming, passive vigilance, etc., and including art work and /or artistic expression. Superior urban design, site planning and building design Adherence to the Development Principles enunciated below. In addition, while not a required component, there is a strong community desire to see the following included in a redevelopment project on the Site, if feasible: Facilities to house either or both the Federal Way campus of the Highline Community College and the administrative offices of the Federal Way Public Schools. Both institutions have expressed interest in potentially locating at the Site, as well as participating in a future development. Please see Exhibit 3 for further details of each institution's needs and general terms. Development Goals and Principles As a development catalyst in a significant location in the Federal Way City Center, the Project should embody the best of Smart Growth principles and should be an urban design showcase. The final development plan to be prepared by the selected developer should incorporate these goals and principles as a fundamental part of the plan: Goals: Address underserved market niche Support stabilization and diversification Provide direction for targeting and leveraging public investment Advance a market- tested stakeholder vision over the near- and long -term (as expressed herein) Advance a physically and economically sustainable plan City Center Mixed -Use Development page 7 Principles: RFQ: Federal Way City Center Mixed Use Development Smart Growth Principles, as defined by the American Planning Association (APA), 1998, including: Efficient use of land resources; Full use of urban services; Mix of uses; Transportation options; and Detailed, human-scale design. "Green" or Leadership in Energy and Environmental Design (LEED) development principles to the extent feasible (LEED rating not required) Providing maximum opportunities for viable mixed -use commercial development. •Contributing to the overall character of Federal Way. Providing a variety of urban housing opportunities. Providing interesting and active facades at the street level. Respecting and interacting with surrounding property values and land uses. Incentives The City recognizes the physical and financial challenges that can accompany infill redevelopment, especially when compared with development of vacant "greenfield" sites. Consequently, the City intends to consider measures that may help to level the investment and regulatory playing fields. The City further recognizes that no single measure will address this objective, but rather that a series of measures, designed to capitalize on market opportunities and overcome barriers, may be appropriate. The City has identified the following potential partnership incentives and is willing to discuss their possible application to an appropriate redevelopment project: Provision of a lead staff contact for the Project to facilitate and expedite permit approvals among various City departments, consistent with the development goals identified in the RFQ; 10 -year limited property tax exemption enacted for residential development and certain mixed -use development components; City Center environmental impact statement completed 2006 and resulting Planned Action Ordinance that substantially lessens the SEPA environmental review burden for individual developers within the City Center Planned Action Area (that includes the Site). City Center zoning that allows for higher density uses, with up to 200 feet in height allowed; Building Code provisions that allow 5 -story wood -frame over concrete construction; Citizen outreach and assistance with public meetings; Redevelopment partnership funds. City funds may be made available to help finance public components, such as public open space, infrastructure, and public parking. The City will be considering the potential availability of State funds for public development components through the Local Infrastructure Financing Tool (LIFT) which may be approved by the Community Economic Revitalization Board (CERB). Other incentives as negotiated. Incentives potentially available from the City are not intended to replace other project financing from private or public sources. Rather, they are intended to be flexible resources that can 4 City Center Mixed -Use Development page 8 potentially bridge funding gaps which may be created by the sometimes more difficult nature of such preprogrammed, infill developments. Once City identified criteria are satisfactorily addressed, staff will work with the developer or development team to further analyze specific details about the project's financial pro forma and other factors, as warranted. Any potential financial assistance to the project will be determined based upon the nature and extent of the "gap" between the total project costs, the amount of public components, and the amount of private investment available to cover those costs, assuming a market average rate of return on the private investment. Based upon this information, City staff will then recommend the extent of the City's potential financial participation in the project. Moreover, the level of any potential City financial participation will be dependent, in part, on the fiscal impact of the project to the community and expected private investment leverage resulting from its participation. The ultimate goal will be to make the project economically self supporting as quickly as possible. Q e ct on r cess Process RFQ: Federal Way City Center Mixed -Use Development Permitting Process Please feel free to contact Federal Way's Community Development Services Department via phone, in person or through their website for detailed information about development regulations and the permitting process. The Community Development Services Department website may be found at h ttp: w ww.cityoffed era lway.com/ Pa ge.aspx ?page= 308. An evaluation committee of stakeholders from the community and City staff will review the developer submittals. Additionally, the City Economic Development Director will contact references and brief committee members on those findings. Also, if needed, the committee will ask for and review supplemental written responses. The evaluation committee will evaluate each RFQ respondent's strength vis -a -vis the evaluation criteria and will determine a composite ranking of the respondents. Based upon the composite rankings, the Federal Way City Council will select approximately three (3) of the RFQ respondents to be invited to respond to a more detailed Request for Proposal. City Center Mixed -Use Development page 9 Evaluation Criteria RFQ: Federal Way City Center Mixed -Use Development Submittals will be evaluated based on the following criteria, listed here in order of importance: 1. Qualifications of Firm and Relevant Experience /Projects: The City seeks a development team with demonstrated experience m mid- to large -scale mixed -use projects and urban housing, as well as with the financial capacity to develop such projects. 2. Relevant Public /Private Partnership Experience: Since the Project may include a public private partnership, any relevant prior experience in similar partnerships should be noted. 3. Statement of development concept. Proposals are not requested nor expected from this RFQ process; however, a brief statement of the developer's development concept(s) for the Site is requested. This concept is to be in written form only, comprised of no more than one page of written text. 4. References: The City will contact references to evaluate past performance and working relationships. Development teams are cautioned not to undertake any activities or actions to promote or advertise their submittal, other than discussions with the City staff as described in this RFQ. After the release of this RFQ, developers and their representatives are not permitted to make any direct or indirect contact with members of the Evaluation Committee, Federal Way City Council, Federal Way Planning Commission, or media on the subject of this RFQ, except in the course of City evaluation committee- sponsored presentations. Violation of these rules is grounds for disqualification of the development proposal and team. City Discretion and Authority (Terms and Conditions) a. The City may accept such responses as it deems to be in the public interest and furtherance of the purposes of the City of Federal Way Comprehensive Plan, or it may proceed with additional selection processes. b. The City reserves the right to reject any and all RFQ respondents at any time, to waive minor irregularities and to terminate any negotiations implied in this RFQ or initiated subsequent to it. c. The City reserves the right to request clarification of information submitted, and to request additional information from any respondent. d. The City reserves the right to revise this RFQ and the RFQ evaluation process. Such revisions will be announced in writing to all RFQ respondents. e. City reserves the right to award a right to submit a RFP response to the next most qualified development team if the successful development team does not submit an RFP response within forty-five (45) days after selection. f. The issuance of the RFQ and the receipt and evaluation of submissions do not obligate the City to select a developer and /or enter into or complete the RFP process. City Center Mixed -Use Development page 10 Submittal Document Suamatati Re Q u l erroents RFQ: Federal Way City Center Mixed -Use Development g. The City will not be responsible for costs incurred in responding to this RFQ. h. The City may cancel this process or the subsequent RFP process at any time prior to the selection of any respondent without liability. i. RFP's or contracts resulting from acceptance of a SOQ by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFQ. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFQ, and which is not approved by the City Attorney's office. The following information, to be delivered in a sealed packet marked "City Center RFQ," must be included in the submittal response: 1. A letter of introduction signed by the principal(s) of respondent firm(s). 2. Statement of understanding and project concept: Discuss the significance of the Site and Project, the team's willingness to negotiate a potential private -public partnership with the City; respondent's view of the responsibility of the potential public private partnership; and, an understanding of the role of mixed uses and urban housing in a healthy downtown. In addition, the respondent shall provide a written statement of project concept(s) to constitute no more than one page of written text. In no way is this statement of project concept binding on eventual proposal submittals. It is intended to demonstrate the respondent's initial concepts and /or programmatic response to the Site's development opportunities and the City's redevelopment vision. 3. Team information: Name, addresses, and phone numbers of firm(s) responding (include contact information for each team member if the acquisition and development team includes other firms); division of tasks among team members; location of principal offices of the developer and each member firm of the consultant team; Description of form of organization (corporation, partnership, etc.); Statement of years the firm has been in business under current name and a list of other names under which the firm has operated. 4. Resumes of firm(s) principals and officers and consultant principals to be involved. 5. Description of relevant experience of the development team. Descriptions or resumes should address individual experience and qualifications. City Center Mixed -Use Development page 11 RFQ: Federal Way City Center Mixed-Use Development 6. Project Examples: List and briefly describe relevant, successfully completed, mixed -use projects that demonstrate strong residential focus and integration of other commercial components, quality of design, attention to detail, integration into existing community fabric, and public private partnering. Projects must have been completed within the last five (5) years. Project examples may be from individual experience of the team principals or from firm projects. At a minimum, include examples of projects from the development and design teams. 7. References: For each firm, submit a minimum of three (3) references from public agencies, private companies, or individuals with whom respondent has had relevant experience. Include contact names, addresses and telephone numbers. Submissions to this RFQ shall be in the order specified above. Qualifications must be submitted by no later than 3:00 p.m. PST on April 9, 2007. It is the sole responsibility solely of the respondent to see that its qualifications are received by the date and time stated in this RFQ. Respondents are asked to submit twelve (12) copies. No oral submittals will be considered. Materials in response to the RFQ may not be submitted via facsimile or e- mail. Materials must be received by the date and time specified in this RFQ. Submit all materials to: Name: Patrick Doherty Title: Economic Development Director Agency: City of Federal Way, Washington Address (deliveries): 33325 8th Av South, Federal Way, WA 98003 (mail): PO Box 9718, Federal Way, WA 98063 -9718 Contact Inquiries regarding all aspects of this RFQ should be directed to: Patrick Doherty, Economic Development Director City of Federal Way, Washington PO Box 9718 Federal Way, Washington 98063 -9718 Phone: 253.835.2612 Fax: 253.835.2409 Email: patrick .doherty@cityoffederalway.com Pre Submittal Meeting A pre submittal meeting may be called by the City, depending on the numbers of inquiries and /or requests for information prior to the RFQ submittal deadline. If called, all parties known to have inquired about the RFQ will be invited, and a notice will be placed on the City's website. City Center Mixed -Use Development page 12 Questions RFQ: Federal Way City Center Mixed -Use Development Questions regarding the Project or this RFQ process must be directed in writing (e -mail, fax, or mail) to the above con tact. The City will respond to all questions in writing. All substantive questions and corresponding answers will be posted on the City's website at cityoffederalway.com /bids at the "City Center Redevelopment RFQ" link. The deadline for submitting questions to the City shall be March 26, 2007 at 5:00 p.m., PST. City Center Mixed -Use Development page 13 Schedule RFQ: Federal Way City Center Mixed -Use Development The selection process to be carried out as part of this Request for Qualifications (RFQ), includes the following steps: Publication in Federal Way Mirror, Daily Journal of Commerce and Puget Sound Business Journal, and distribution of RFQ to developers: March 12, 2007 Optional pre- submission conference: March 30, 2007, 12:00 p.m. PST Last day to submit questions to the City in writing: March 26, 2007, 5:00 p.m. PST RFQ Response Deadline: April 9, 2007, 3:00 p.m. PST Review period: Dates: April 15 -30, 2007 Notification to highest ranked developers: Date: April 30, 2007 City Center Mixed -Use Development page 14 The following exhibits are appendices to this RFQ, containing background information describing the Project and relevant documentation. They are available as a PDF via the city's website at city offederalway.com /bids at the "City Center Redevelopment RFQ" link. Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Exhibit 9 And ces RFQ: Federal Way City Center Mixed -Use Development Federal Way City Center Map of Site Site Aerial Additional Details regarding Potential Participation by Highline Community College and /or Federal Way Public Schools Preview of RFP Requirements Criteria for Public- Private Partnerships City Center Market and Promotional Material Recent News Articles About City Center Formal Legal Notice /Advertisement Title Report Available upon request City Center Mixed -Use Development page 15 Exhibit 1: Map of Federal Way City Center RFC Federal Way City Center se Development City Center Mixed -Use Development page 16 111..-.4.-1 4 4,? cz4 4.4., c r q N C m i iy`� m' r W b f f J .�1 4�..yc- t Y 4. v h.. a rl U t zrr f 1 1# �1Dl 1 A r 3a k m c. f "i Y*, I1- fit:_! 1,141 S. N Sw 5 S s a 7 CITY OF Federal Way I This map is accompanied by no warrantie iJ'J ar p3 i I r Y xj f s is 3 -':3 x:j i. J, ¢t3 ii S o a r t h s tl a Atl O Mq p Obh Sntl °tic WI. 5 AV UU[1, -1 P try yt ��yyy t C: A F. EE t J l -t'O Lam" G i� j t t� s 1 I u Y r r t m 3 tea $I l' g_j n m r 31 a3 o'm 33a z .,H 5 'Ix-. i ag •rn 1 i i m rlefi snru r 1 r'1 J cal 3 r lW; y i r 1.1. i 1 k 5 i�� U. N. a snv xl Z t- i Ys, 1�' }'n C 3 l iE 1' gl 4.3 l a= 1 'iw f -i i J C-`. F- e' �t tti3.J Diu` Lt lye 3 1 m L y t. S AMH 0I310Vd 40 S AMH JI31 d1 d 0 s AMH 01319tld y o t ff 1 1 "�Ci� 7 7;31. ty C 7 AMC Theater Site Federal Way's City Center s y v W a 11--1 s lI r VV li f 1 4 I i c N 0 t c::• Fc� t =_tl t �M j s s Ar a s k b c rJv el r r-, U: d Li �.j 9 i._: 3's Lit; cJ R{ j t` i b u t, rr; J e ta ;t a-s ti J lfiF 40 S1 N `C` tj t•: re Is; ..fr SId I 1ti 1 it IF$ 1 ✓��r� N!{I -',•;,e r f i �c -c--s 1-.(L x 1._ r :-7.4 i m' J C 9� at J 1 t r 'e n i Li cc� 11� r r1. c iuV� 43 1 y ;,P ;a '4 wu O d Y .r `f t. s� 5%-. C I. E 1 ;1 i' J Exhibit 1: Map of Federal Way City Center RFC Federal Way City Center se Development City Center Mixed -Use Development page 16 2 4 Exhibit 2: Map of Site I ca r co 20TH AV S. trx NO1 430.97' ts• 1 0 DST. ASPHALT 0 i 0 0 0 EAST. ASPHALT 03 t C t 0) CS I t I 0 0 f 0 0 SOHN COST. ASPHALT RFQ: Federal Way City Center Mixed-Use Development 0 von CB 21ST AVENUE S. LOT 1 (PARCEL C) AMC 6 THEATERS (2—STORY CONCRETE) 21,031 SF. 31603 20TH AVE. S. 0151. CCNCRETE EXIST. ASPHALT 0 0 D 0 0 0 0 0. 0 0 COST. CONCRETE COST. ASPHALT I j 1 1 S0179 393.16' City Center Mixed-Use Development page 17 R=35.00 6=90 11 i Exhibit 3: Site Aerial AMC Theater Site Legend 25 Index Contour Parcels 5 Index Contour Zoning Boundary RFQ: Federal Way City Center Mixed-Use Development City Center Mixed-Use Development PeCleral Way page 18 0 25 50 100 Feet 11,,Iiiii ry Aerial Photo Date: 2002 This map is accompanied by no wananties. RFQ: Federal Way City Center Mixed -Use Development Exhibit 4: Additional Details regarding Potential Participation by Highline Community College and /or Federal Way Public Schools As stated in the RFQ, while not a required component, there is a strong community desire to see included in a redevelopment project on the Site facilities to house either or both the Federal Way campus of the Highline Community College and /or the administrative offices of the Federal Way Public Schools. Both institutions have expressed interest in potential location at this Site, as well as participation in a future development. It is fully understood that the ability of a development team to include either or both of these institutions in a redevelopment scheme for the Site is speculative and no commitments at this time can be made, nor are expected, by any of the parties. The following is summary of each potential participant's programmatic needs and preliminary terms of potential participation, as well as contact information: Highline Community College The College currently operates a satellite facility in Federal Way in leased space in the West Campus neighborhood. As their lease is slated to expire towards the end of 2009, the College has stated its interest in seeking out opportunities for a future location in the City Center, particularly within walking distance of the Transit Center. The College has stated it would need approximately 20,000 square feet to contain administrative space, classrooms /labs and the Small Business Development Center. Such a facility would require high quality IT infrastructure. Lastly, the College has stated that its potential participation may be limited to leaseholder interest only. Contact: Larry Yok, Vice President, (206) 878 -3710, x 3545 or at: lyok@highline.edu Federal Way Public Schools The administrative offices for Federal Way Public Schools (FWPS) are currently located within the City Center, approximately two blocks from the Site. FWPS has indicated that its facilities are outdated and it would be interested in potential new facilities within the City Center, similarly within walking distance of the Transit Center. FWPS has stated that it would need approximately 35,000 to 40,000 square feet to include administrative office space and a board room. Similarly, FWPS would require high -quality IT infrastructure. As contrasted with Highline Community College, FWPS has stated that its potential interest in a redevelopment project would take the form of equity participation only, not a leaseholder position. Essentially, their equity participation would be limited to the value of their existing property/facility (located a block to the NW) that they would sell. Contact: Tom Murphy, Superintendent, 253 -945 -2000 or at: tmurphy@fwps.org City Center Mixed -Use Development page 19 Exhibit 5: Preview of RFP Requirements RFQ: Federal Way City Center mixed -Use Development The following is a brief synopsis of the key substantive components expected to figure in the subsequent RFP. The description of the process and statement of components are subject to further terms and conditions. Within fifteen (15) days of selection as an RFP finalist, the developer or development team must submit to the City a written statement of intent to submit a complete RFP response, pursuant to the following requirements: Within forty-five (45) days of selection as an RFP finalist, the developer or development team will be required to submit: Detailed financial and development cost information relating to the proposed development concept, including preliminary pro forma financial analysis; Preliminary development timeline, including any expected development phasing; Proposed public participation in the project, if any, or other significant "deal points." A project site plan, exterior elevations, dimension of site and building (s) and dimensions of property liens, and project sections; Discussion of proposed program for major building material, finishes and colors; A landscaping plan and designation of public and semi -public areas; and Vehicular and pedestrian circulation patterns, including parking layouts. Proposals from invited respondents will be reviewed by City Council, with City staff assistance. It is anticipated that respondents will make a public presentation of their proposals and be available for m- person interviews. The selected developer or development team will negotiate with the City to reach mutually agreeable terms for acquisition and development of the Site. It is envisioned that these terms will first be outlined in a Memorandum of Understanding (MOU) and then finalized in a Disposition and Development Agreement (DDA). After final selection, the selected developer or development organization will be required to provide detailed financial statements and agree to a criminal background check. Control of sensitive financial documents will be reviewed by an independent agent (i.e., CPA) under attorney client privilege and will not be made public. Further, the selected developer must agree to an "open book" process in which the City can review on -going financials and assure that there is no inappropriate windfall profit arising from public property. City Center Mixed -Use Development page 20 RFQ: Federal Way City Center Mixed -Use Development Exhibit 6: City Council- Adopted Criteria for Public- Private Partnerships in City Center Preference for public participation will be given to projects that rate highly with regard to the following guidelines and/or objectives: The proposed development is comprised of (or contains) a mix of uses in a variety of building sizes and heights, and /or offers a "village" or "lifestyle center" site and building design, with such elements as street oriented storefronts, outdoor eating and dining, and outdoor public amenities, such as artwork, fountains, plazas and seating. Projects with the greatest mix of uses (retail /service, residential, lodging and office) will be given priority. Phasing may be allowed to accomplish the full mix of uses contemplated in a development concept. The proposed development is transit- oriented in design and concept, where feasible, especially when in proximity to the Transit Center; The proposed development is of superior site and building design, including use of high quality materials. Parking facilities (both surface lots and structures) are aesthetically pleasing and integrated into the design of the overall project. Parking structures include street -level uses and /or are preferably be wrapped by other uses, where possible, to reduce their apparent bulk and mass. The proposed development is located within the City Center and is of sufficient scale and scope to have a substantial impact on the image and desirability of the City Center and suggests a high probability of inducing additional, spin -off development; The proponent can provide a solid track record with similar private development (previous experience in public private partnerships desirable); The project is projected to provide additional jobs at a variety of levels. Projects with family wage and higher paying jobs will rate more highly against this guideline. The proponent provides an economic impact analysis. A detailed analysis and estimate of the project's direct economic impact in increased property, utility, and sales taxes, as well as an analysis and estimate of indirect economic impacts by multiplier effects throughout the local economy; When selected for partnership consideration, the proponent provides a financial "gap" analysis, including development costs, projected revenue, disclosure of developer's desired capitalization rate, internal rate of return (based on other portfolio projects), etc., in order to determine the necessary level of public participation. City Center Mixed -Use Development page 21 RFQ: Federal Way City Center Mixed -Use Development Exhibit 7: City Center Market and Promotional Material The following pages contain a summary of the City Center Redevelopment Strategy. Market Analysis Findings and Strategy for Investment report prepared by the Leland Consulting Group. For additional details, you may access the entire report on the City's website at: http:// www .cityoffederalway.com /citycenter (click on Leland PowerPoint presentation). City Center Mixed -Use Development page 22 The Federal Way: City Center is an optimally located urban center undergoing exciting new redevelopment, with prime opportunities for commercial, residential and mixed -use development: e C Center boundaries include: the redeveloping Commons at Federal W ay mall and new Sound Transit C enter (opened February 2006). ee the details here for potential development parameters, including: Site overview with zoning and a discussion ey opportunity sites summary of potential incentives or development region) sychographic /lifestyle profile of tra, area households.: le area supply an f.T retail, off ce, and resi emographic; summary (trade area vs the Based on demographic projections of trade area household growth, the City Center redevelopment could attract demand for 82 new rental units and 65 condo units annually through 2015 PAY an atta nante za pe *ate ni 'o, F= etler-al way r,Ould add Raw: Ace 4eAe. ovta Sample Findings Demographic Comparison of Competing Retail Sites (2005) Pops Median 544: Radius ulation y income'' FederalWay; City�Center` 201 327 $54,624) Tacoma Maly 269156 $41:!;628J. Southcenter Maly 234 342 $49,787i.'; F Wa C co between 20'0,000 and 275,000 s f.'` oyecthe next 10 years in lifestyle retail categones ASIDE VIUAGE tELRefit CN ARTMENTS:. -d I JOMARAPARTMENTS I f rAYAPARTME NTS WOODSIDE VAC. VAC l APARTMENTS STEELELPKEPARK City. Center. Statistics r 1 STEEL '1 !COURT: i Il i ZONING City Center Core City Center Frame Commercial Business Park y` Office /Corporate Single Family I Multi-Family ity Center zooming is designed to allow for r maximumydevelopment flexibility, with an, emphasis on mixed-use in two districts a higher-densityCor-e district flanking the S 320th Street corridor =where both m drise and high rise buildings are allowed; `Slip rounded by a medium high density, Frame district where middle buildings are allowed 414 acres 27 rn• square feet of existing retai 650 hotel rooms 225K square feet of office; 890 multifamily residential units General redevelopment of existing older format retail centers I JO MAk APARTMENTS I D 1 WAVAPART NTSI f Y. L "i L t f WALMART ?13 7H 1 ST' A Q 5 ri 1 f STELE LAKE PARR. N S )15 SL____._1��i FOODS l- H VAC 2 Y k; ,.S3J 6TtJ.SgpT� y S .3l y 6TH 57 k'i r �r 7 7 i 6VAti, `x 1 1 TRAN51�7 QiELSFA COVfiT 1 r 3 rSEA r lq 1 8____3 3 ,4 N 1 SEATAC 5716 S 1 I VILLAr gg 1 1 1,_ C,A AYCENIER 1 _._.s--- 1. rJrER1 _PLAZ> .d WENDED s U yi e2 7, 1 uBR AMER•�A a ..r 7) ,t3 cd j Z S 3iOTH ST c 1 i i 1 '`fir CELESRAMON I 4 (ENTER P i AY (ROSS RAZA) CCHMONSAT kE,A, r r z .R;DERN. WAY _LA�61DE 11W0 High Rise; residential and /or offic Lifestyle Retail: Potential Transit Center Mixeckuse Transit Oriented Development I Currently Repositioning Mail sets stage for future mixed Use co development Major investment in City Center 1 redevelopment groundwork $35 million, cit investment in£: right -of way., infrastructure improvements, Commitment to partnership City Council interest in considering public private partnerships Creation of $5 million redevelopment/partnership fund 111 year limited property tax-exemption enacted for residential developrent for certain mixed -use development components Area -wide Environmental Impact Statement completed 2006 capture environmental impacts over 10 years minimizes environmental analysis required by developers identifies mitigation measures up front Regulatory environment' improvement City Center zoning overhauled in February 2006 j permitting process streamlined in 2004 5 stories wood frame over concrete construction allowed Sound Transit Center now on line new transit center has transformed our City Center into a key transportation hub for the region direct access for buses and carpools via dedicated, uncongested lanes to 1 -5 Regional Median Household Incomes (2000) Households Earning Over $100.000 (by tract) 0 -too 101 -250 251 500 501 1000 1001 2000 Federal Way has significantly higher household incomes than surrounding municipalities TFie Trade Area has a median household income on par with the overall Metro Area Household Income Distribution (2005) University Place Federal Way Puyallup Renton Burien Tukwila Des Moines Lynnwood Everett Olympia Lakewood Tacoma Kent Auburn Seattle Federal Tacoma Annual Household Way Trade Everett Income Area Metro Area $0 -25K I7% 18% $25 -35K 10% 9% $35 -50K 16% 15% $50 -75K 23% 21% $75-100K 15% 14% $100 -150K 13% 14% $150K+ 6% 9% Median Average Household Income (2005) $48,283 $57,439 $58,924 fa j $59,233 I $59,209 $58,155 $57,368 $56,581 $55,535 1$55,208 I $54,108 $7 I ,822 $68,438 $64,633 $64,365 E$64,079 Population /Household Growth 2000 Population 394,354 3,043,878 2005 Population 420,342 3,247494 2010 (forecast) 445,452 3,452,923 *CAAGR (00 -05) 1.3% 1.3% *CAAGR (05 -10) 1.2% 1.2% 2000 HHs 148,143 1,196,568 2005 HHs 158,067 1,280,283 2010 (forecast) 167,756 1,364,333 *CAAGR (00 -05) 1.3% 1.4% *CAAGR (05 -10) L2% 1.3% Trade Area population and households expected to grow at a comparable rate to the entire Metro Area Households will to grow at a rate slightly faster than population because of decreasing household sizes Population by Age (2005) Trade Area Seattle Metro Area Seattle Trade Area Metro Area 0 to 19 29% 27% 20 to 34 22% 21% 35 to 44 18% 16% 45 to 54 14% 15% 55 to 64 8% 10% 65+ 9% II% median 34.9 36.4 The Trade Area population skews slightly younger than the Metro Area Source: U.S. Census; ESRI. Inc.; and Leland Consulting Group *CAAGR Compound Annual Average Growth Rate Household Characteristics Seattle Metro Area Non- family 3 I% 37% HH size (2005) 2.63 2.48 Renter (2005) 34% 33% Trade Area 1 2 Person HHs (2000) 57% 61% Trade Area households are slightly larger than average Metro Area households, with comparable ownership rates and fewer non family households The Trade Area exhibits more ethnicity than other suburban areas, but an ethnic profile similar to the Metro Area as a whole. Since 2000, the Asian population has grown at a rate 3 times the overall population, a trend which is expected to continue over the next'five years Concentrations of ethnic groups present theming opportunities for retail districts within City Center Largest Trade Area lifestyle segments (Tapestry) Trade Area Segment Households Sophisticated Squires Aspiring Young Families Enterprising Professionals Inner City Tenants Main Street, USA Young and Restless Index to U.S. 12,160 400% 11,726 470% 9,446 544% 8,143 500% 7,383 309% 6,949 C Sophisticated Squires Sophisticated Squires residents enjoy cultured country living in newer home developments with low density. These urban escapees are primarily families with children. They are college- educated, professionally employed and have elected to commute to maintain their semi rural lifestyle. From buying golfing equipment to attending golf tournaments, golf is a key part of their lives. Cargo space for golf and do -it- yourself projects determines their preference for SUVs and minivans. With the right tools, they are not afraid to tackle home and garden improvement projects. Aspiring Young Families Attracted to the large, growing metropolitan areas in the South and West, residents are mainly young, start-up families, married couples, or single parents with children. Although young with a median age of 30 years, almost half of them have already purchased start-up homes, with a high percent of townhouses. Half are renters who live in newer multiunit buildings. Residents spend discretionary income on their children and homes, buying baby and children's products and toys, bedroom and dining room furniture, cameras, and VHS /DVD players. For leisure, families enjoy dining out, going to the movies, playing baseball or basketball. and visiting theme parks. They spend time online visiting chat rooms, searching for employment, playing games, researching information about real estate, and making travel plans. Enterprising Professionals This market is home to young, highly educated working professionals. Single or recently married, they prefer newer neighborhoods with townhomes or apartments. Typically found in cities, these residents would rather rent than own. Median household income is almost $65,000. Their lifestyle reflects their youth, mobility and growing consumer clout. To keep in touch, Enterprising Professionals residents rely on cell phones, PDAs, and PCs. They use the Internet to search for a job or a place to live, track their investments, or shop. Enterprising Professionals residents travel for business and pleasure. They practice yoga, take aerobic classes and jog to stay physically fit. Main Street USA P- sychographic profiling helps mar--keters better understand the attitudes and purchasing behavior of target markets within a given neighborhood or trade area using geo =demograRhic.segmenratfon and. 'lifestyle preference research to go beyond simple demographic analysis in other words. there are four times as many Young and Restless residents in the Trade Area. per capita. as is the Unites States overall Inner City Tenants Inner City Tenants are a microcosm of urban diversity. This multicultural market consists of renters in mid -rise or high -rise apartments. The population is young, with a median age of 27.9 years. The household composition reflects their youth. Single persons and shared households make up a large segment of this market -45 percent of all households. Busy lives influence food purchases; they frequently eat at fast -food restaurants and shop for easy -to- prepare frozen and canned foods at local grocery stores. For exercise, they prefer walking, swimming, playing basketball and attending aerobics classes. Younger residents enjoy the nightlife at bars and clubs and going dancing. Main Street USA residents profile the American population. They are families with a growing mix of single households (household size of 2.5 I), have a median age of 36 years, have a comfortable middle income with a median of $50,000, and are homeowners (64 percent) living in older single family homes with a market value of $165,000. They are suburbanites who live in smaller metropolitan U.S. cities. Active members of the community, Main Street USA residents participate in fund raising and volunteer programs. They enjoy taking day trips to the beach, visiting a theme park or the zoo, or occasionally taking a domestic vacation. They invest in tools bought at Home Depot or Lowe's to complete small home improvement and remodeling projects. They rely on the Yellow Pages over the Internet for information about restaurants, stores, and contractors. Young and Restless Change is the constant in this market. With a median age under 29 years, the population is young and on the go. More than 70 percent have moved in the past five years. Still not settled, single person or shared households are the standard almost 60 percent of this growing segment, including many renters who favor multiunit apartment buildings. Many are college graduates; some are still enrolled in college. Their median household income is nearly $40,000. Technologically savvy, they use the Internet to communicate with family and friends, shop, bank, and search for new employment opportunities. They read magazines to keep up with trends in lifestyle and entertainment. They watch movies in the theater and on video, work out at the gym, and go to bars and nightclubs. Office Trade Area or-eeast almost trade another form a� area 700, growth million office 000 turnover would demand, ossible obsolete support overall space. r .4 IQO'a 0,390 1 2% A,47:2= 59 I5% 6 596 0,W9. LOA i02.4.. ;0% 40 985 1 365.780 4 249.4. 44 64625.48' 428,1;99 0,233' 1,580, 1.62 8060 ;494 495,286 1% 0 426,91 1: j118?/9 10% I O% ISO% 42 ;691 34 755, 42,820; TTen Year., Demand Estimates (Trade Area) I #Sector IMahtif c-turi i T WCLJ Retail: [ft'RE' I Governenerit Tota ls_" 0 1 2 4 6 8 iiicwmom Miles Federa 450,000 area attain ®le Way office 10 yr: Office Annuab job Demandxfrom Est:'2005, Growth 1`.0 yr Job Est Pct. Job Growth, Jobs, T Rated' Growth; Office (s.f L92 ;60 61 660, 69 244; could square space Ciff over ra e over new An example of office space in a mixed -use, transit- oriented development (TOD) environment ediA Est 10 -ye Est Existing Turnover Office Supply_ ,Replaceme p< Source ESRI P,SRC Leland Const Group Trade Area.employment growth rate 6 ased for wade area Forecast Analysis Zones from.2010 2020- Profile trade 0 Est. Office: Demand Frorai 'Turnover 49 529'. 8,46;355. Trade Area Vacancy Absorption Trends (AII Classes) 300 200 100 I -500 600 ,..__.�.r�„,.. 2000 2001 2002 2003 2004 2005 Trade Area Office Supply Statistics (All Classes) Occupancy (March 2005) Average Age (Yrs.) Existing Bldgs: 341 Existing s.f.: 7,453,920 Vacant: 939,179 12.6% 26.2 0 Net Absorption Q Defveries Vacancy Activity Average Time on Market: 2005 Net Absorption: Rents Federal 22.3 Months 266,000 s.f. Office Range: $8.50- $29.09/yr Office Average (direct): $19.17 /yr 16% Profile 18% 14 6% 4% 2% 0% Federal Way City Center Attainable Capture Within Lifestyle Retail Categories Furnitufe/Home Furnishings; Iectronics Appliances Food and Beverage; p ecial ty Food Beer,' Wine and Liquor Healthand Personal Care Clothing and Accessories Sporting, Hobby Books Music ood�"and Drinking Places full Service Restauran united Service; Restaurants,'` SpecialFood=Services ®risking Places r e deral Way; Center I 0 Year Absorption; 'l Low,' High, 600 1,95;060 12 ;800 12,800 69,000 25 650ia" 29 1 l';340 10;080? 2 Includes current unmet and new deand from household growth and turnover /obsolescence: t der m Source: U.S. Census, ESRI -B1S, Urban Land Inst., Leland Consulting Group Note: Assumes trade area household growth of 1.2% annually Note: Assumes 10% turnover from obsolescence over 10 years Trade Area Vacancy Absorption Trends R 200 150 100 50 -50 -100 2000 2001 2002 2003 Retail Supply Statistics O NM Absorption =Deliveries Vacancy 94 %o, All Trade •Area •Retail Spacew (April 2006) Source: Costar, ESRI -81S, Urban Land Inst., Leland Consulting Group %ovLeased Avg., NNN =Rent $16.41/s f 2004 7% 6 5% 4% Demographic Comparison of Competing Retail Sites (2005) ius Population. ederal Way,' City Center 201927 $54,624. T acoma Mall 12.4% 156 p $40,628 Soutthcenter Mally 234.342 $4! Residential Demand City Center Demand forecast rental units next 10 years Annual Annual Trade Attainable Attainable Annual Approx. Rent Area Subject Unit Income Range Range Demand Capture Rate Capture $15 -25K $375 $625 138 8% 1 1 $25 -35K $625 $875 131 18% 24 $35 -50K $875 $1,000 115 18% 21 $50 -75K $1,000+ 96 18% 17 $75-100K $1,000+ 47 l 8% 8 100 -150K $1,000+ 14 8% 1 150K and up $1,000+ 6 0% 0 Totals 546 15% 82 City Center Demand forecast attached /condo units next 10 years Annual Attainable Annual Trade Subject Attainable Annual Approx. Unit Area Capture Unit Income Range Price Range Demand Rate Capture $15 -25K $50 to $85K 35 0% 0 $25 -35K $85 to 120K 71 0% 0 $35 -50K $120 to $175K I71 18% 31 $50 -75K $175 to $250K 153 18% 28 $75 -I00K $250 to $350K 40 18% 7 100 -150K $350 to $500K 26 n/a n/a $150K and up $500K and up 0 n/a n/a Totals 495 13% 65 ase projections area ousehol AL; SIN redeye! (conservatively) deman attached/ annually condo through demographic trade growth, coul attract new 5L;11t4 gag tAd 1�1�1 �3 XilA Residential Supply Apartment Supply Conditions (Q I -05) City Seattle Kent Federal Way Renton Auburn Des Moines Change in Change in Avg. Occupancy Average Rent Since Communities Occupancy Since Q 1 -04 Rent Q I -04 70 93% 2.6% $1,097 0.9% 39 94% 0.2% $735 -0.3% 31 92% -1.0% $757 -0.8% 23 94% 0.5% $803 -1.8% 10 93% -1.4% $763 1.3% 5 90% -3.5% $759 2.9% Among Available month totals during attached approximately inventory quarter supply. for -sale among totaled period projects totaled difitea i CICk tom camgclaimaii mt condominium Single Family Building Permits 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Auburn 129 113 135 209 262 326 121 236 51 41 83 Des Moines 3 I 31 35 14 34 28 12 23 19 17 35 Federal Way 231 185 234 103 151 104 119 44 24 156 115 Kent 65 92 188 308 288 272 269 294 I74 247 306 Total 456 421 592 634 735 730 521 597 268 461 539 Multi Family Building Permits (units) 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Auburn 14 24 173 101 113 45 16 144 132 42 60 Des Moines 36 5 0 3 21 0 4 32 12 0 0 Federal Way 0 8 6 129 356 95 225 34 17 50 12 Kent 86 160 461 598 214 174 948 262 263 116 2 Total 136 197 640 831 704 314 1193 472 424 208 74 Exhibit 8: Recent News Articles About City Center RFQ: Federal Way City Center Mixed -Use Development City Center Mixed- Us&laevelopment page 23 vtn c L J as U 0 .0 L. u QO 0...., n u V A O a) a, „C CA -C L a -di c L C p O U'O_o U YI 0 a c 3 ca •a, aj N O X u N. 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U O V K .t1 1f to N m 77.= y c a. v 3 c N N O u, 3 -E, H o a J O c ru N ::1'11).„7, a, uc-�c c U c o m r E m c A m- a t) E a N O 0. a Q a o y o N y -D z N a, X N Co C K X •t a m i C 7 O 'C1 N N t 5 c O 0: a N .u> D o 03 0 01. c Y V K y N y 7 0 u O l .0 c CO O C O N a, CL Q K a 0 lY PAUL SCHRAG 3usiness Examiner staff T he Commons at Federal Way is developing at a nice pace, says Gen- eral Manager Gary Martindale, x'ho notes that several new tenants are ust the beginning of a good year for the :ormer SeaTac Mall. Growth at the mall, iowever, is just the tip of the iceberg for retail development in Federal Way. "Foot traffic is picking up, says Mar- tindale. "And the attitude of our mer- :hants is positive. People are excited." Just three years after it was pur- :hased by Newport Beach, Calif. -based ievelopers Steadfast Commercial Prop ?.rties, the once ailing former SeaTac Mall has completed its exterior renova- :ions, including all new, contemporary _ntryways, new signage with the updat- ad name and a stripped and renovated PROGRESS 10 uSiness; :Ex Miner. .4..Rage Recently relocated to the Commons at Federal Way, Borders Books and Music is enjoying increased traffic Commons on the leadin edge of major retail boom facade. A new Super Target and Bor- ders Books and Music are drawing cus- tomers, and a 16- theater, 3,400 -seat movie complex is expected to celebrate its grand opening by early 2007. Near- by, Portland's Harsch Investment Prop- erties continues to gobble up land and renovate its current holdings. Further south, Opus Northwest is blazing ahead on construction of a 250,000- square- foot shopping center, where companies such as L.A. Fitness have already signed on to fill vacancies. Work also continues on the city's second Wal -Mart store, kitty corner from the Opus devel- opment, with satellite retail and a Northwest feel. At the Commons, new tenants are trickling in, says Martindale, who expects the leasing pace to pick up sub- stantially this year and even more so when California -based Century The- aters opens its movie megaplex next year. Katherine's, a plus -size women's apparel store, made the Commons home in the last year. Rival Lane Bryant, another plus -size women's store, is relo- cating and expanding their home at the mall. Several pad tenants will soon occupy what were once vast stretches of parking lot that often went unused. The recently relocated Borders Books and Music is reporting sales surges since it relocated from Pavillion II shopping center across the street. "Borders is doing very well," says Martindale. "The move was a win -win." Also looking forward to some long awaited renovation is the shopping cen- ter's food court. While it enjoys strong See Franchise, Page 30 Sponsored by BY PAUL SCHRAG Business Examiner Staff fi venture B A N K Woodstone CU opens HQ in downtown FW W oodstone Credit Union has offi- cially relocated its headquarters and cut the ribbon on a new branch at 1825 South 316th St. in Federal Way. The opening also marks the begin- ning of the credit union's expansion, which will create five new branches throughout the South Sound during the next several years. "The new location is just the first step in creating a broader branching network to serve the 'in- person' needs of our members. We're now looking at how we can grow in the next five years," says Susan Streifel Woodstone CEO. Though she declined to name t prospective locations, Streifel said poten- tial sites ranged from Auburn to Tacoma: Ground was broken on this most recee# addition to Woodstone's branches in 2005. Within seven months, the 16,875 square foot building stood ready to serve member; with features that include drive -up and walk -up ATM's, one -stop service, three drive- through lanes, safe deposit boxes and a night depository some of which were not available to customers at Woodstone's First Avenue branch, also in Federal Way. The new location rises two stories with a 3,000 square -foot service lobby designed to emphasize interaction and accessibilie. The location will serve as the company's new executive headquarters, with corpo- rate offices relocating from First Avenue South within the next two to three months. The customer service portion of that branch will remain. "When you walk into our branch, you will not see a teller line," says Streifel. Individual associates will be available at customer stations, she says, where cus- tomers can do just about anything they need from a simple deposits to starting a consumer or real estate loan. Design work is ongoing for the branchts that will appear throughout the South Sound during the next several years. =age 30 PROGRESS REPORT FEDERAL WAY Anchise eateries descending on growing city center ontinued from page 29 .enants like Subway and McDonald's, he Commons' food court suffers from an lutdatell ambiance, including a lot of Leon and white tiling circa the late 1980s. Martindale says the court will -eceive a grand makeover, which will 2ring the atmosphere in line with the nail's new look. "We want to create a more light and airy atmosphere for patrons," he says. Food court renovations will begin this nonth, and will include new skylights, -epainting, new lighting, an elevated ;eating area, new tile, a full, wall length nural on the east wall and new entry vay signage. "It's a top -to- bottom renovation," says tartindale. The food court is just the beginning, iowever, for Federal Way dining 3atrons. New satellite tenants at the L'ommons include Panera Bread Bakery and Cafe, McGrath's Fish House, rGlFridays and 1950s- themed The Fill- ing Station. Panera Bread is currently making a ush into the Puget Sound region, ady has stores in Lakewood and La store. The Missouri -based restau- rant chain, which lives by the slogan "a loaf of bread in every arm," currently operates 897 bakery -cafes in 36 states. Flexible Performance Money Market maximizes your earning potential Competitive rates No monthly fee Easy access to your money Herd,le Pe fnrmmrcr %1oney .;Marker dividends oar calculated and paid unrhlr ,m the average daily ba/mme. Alinimum balance ru corn divi- dends is 34.000 Fer of 310 per month If balance fans below 54.000. Rurrr. rcnrot and fees are suhjecr to chon any mr. .1 325 membership sm•In,s oewu,n mus t be m ainrub ed iH W, Retail at newly dubbed Celebration Center is getting a facelift The company expects to open as many as 160 new bakery -cafes in 2006. According to the company's Web site, Panera Bread bakes more fresh bread each day than any bakery -cafe company in the country. The store will have about 50 full -time and part -time' employees in a combina- tion bakery, serving fresh bread daily, and cafe -style restaurant. The Federal Way location will offer free wireless Internet access. The Federal Way loca- WOO D STONE: cuoiv vn,on IVh.:rr n•Inrinuships man, more' Opportunity. Success. 'Ilion Dollar Trends... Opportunity! Nanotechnology Wellness Home Based Business CAPITALIZE NOW! Pacific Northwest Business Examiner tion is part of Panera's expansion into Washington that began last fall and winter. The company's reported net income last year was more than $52 mil- lion, a 35 percent increase over the pre- vious year's $38.6 million. The company plans to open 160 new stores in 2006. Salem, Ore. -based McGrath's has been serving seafood since 1980, when owner John McGrath opened the first McGrath's Fish House in downtown May 15, 2006 Salem. His family, natives of the North- west, had grown up fishing and harvest- ing crab, clams and oysters. The small business continued to grow, and began receiving numerous requests for a McGrath's in major markets throughout the Northwest. Since then, McGrath has opened restaurants in Washington, Idaho, Utah, Arizona and California. Plans for Century Theaters 16- screen megaplex, meanwhile, are still on track, despite delays, says Martindale. "We delivered the pad to them in end of February," he says. "They are current- ly working to identify a general contrac- tor, which is supposed to take place by end of May. Construction is being pushed to begin in June, and they are hoping to open by first quarter 2007. There have been a lot of logistics and timing challenges." The theater was originally slated to open early this year. When it does open, the new theater will feature stadium seating, THX digi- tal stereo surround sound, giant wall -to- wall screens and rocking love seats. It won't have a snack bar, though. It will have a Cinema Cafe. And the popcorn will have real butter. Century Theatres is the seventh largest theater chain in the United See Portland firm, Page 33 Business Examiner's 4th Annual Business Wednes day, Landmark information advance, Ex aminer C Join the Sound's at Tickets For more Tacoma mere. eve t, t Amaluoidiattail ►fl.Q9� Convention Cab announcing 15. 2006 .oning standards encourage new direction downtown• PAUL SCHRAG less Examiner Staff ederal Way is moving forward with plans that officials hope will breathe new life into its city center. Alongside efforts as the redevelopment of The anions at Federal Way and a new 1,200- 1 parking garage and transit center, City vials are hoping to nudge incoming devel- rs into cooperating with planners' efforts ive the downtown core a little texture. We want to see a fuller mix of uses," says eral Way Economic Development Direc- Patrick Doherty. "We want to keep retail .he central component, but our overall on is to have a full- service, multiuse, mul- ary, more pedestrian- and transit- friend- agion." Trst steps toward that goal have includ- allocation of as much as $5 million to rblish a City Center Redevelopment td to encourage public private commer- projects that are consistent with the on for City Center. Federal Way Chamber sident Tom Pierson says the funds could used for anything from utility work to development to creating parks or other n space within the city center. Other uses Id include positioning or acquiring prop for redevelopment or partnerships with elopers to leverage needed public compo- tts like parking facilities. Money for the fund came by way of a ming real estate market and many large, The Brand Boggle Sure you advertise, but where does branding come into play? Branding elevates your product or service over the latest promotions or gimmicks and creates preference. When you have preference, the customers will come to you first when its time to buy. for more information on BE branding, contact Naomi Allan PROGRESS REPORT FEDERAL WAY federal Way's downtown is in redevelopment mode, anchored by the Commons and Pavillion II new development activities within city lim- its, which generated a spike in real estate taxes and development fees in the City dur- ing the past year. Planners, meanwhile, are giving incom- ing developers their first taste of new zoning and design guidleines that Doherty hopes will make the city more attractive to poten- tial developers, while aligning the, with the city's goal of creating a more textured core. "We have too many parking lots," says Doherty. Solutions to that problem include, for example, limits on parking frontage that will Business Examiner With equipment financing from Valley Bank, P &J Machining can operate at peak efficiency and keep up with the demand from his customers for precision manufactured parts. Photo: loft co right. D,�.I u.._,.t....,... r.. n,.. encourage developers to fill in empty space with buildings and satellite stores. He notes so -called pad development in the vast Tots surrounding the Commons at Federal Way as an example of how to do it right. Between July and October of 2005, City staff drafted a permanent zoning ordinance for review by the Planning Commission and City Council. The Planning Commission began its review on Oct. 19 of last year but requested more time to consider the regula- tions, in part to ensure all stakeholders had an opportunity to provide input. 77 f!age 3? Voting in February, Federal Way officials decided that the city has enough pawn shops, gambling establishments, non -bank check cashing companies and second -hand stores, and have banned them within the city center zone. "Before now, we allowed everything," says Doherty. "Now, instead of saying 'No strip malls,' we will place a limit on how big a sin- gle -story building will be. We slowed things down (with temporary zoning restrictions) in order to give City Council time to take a holistic view and change the plan perma- nently." Doherty hopes that by encouraging devel- opers to use real estate efficiently, the feder- al Way community will be able t� shrug off the homogenous character of its retail core. But he also emphasizes that many of the city's outdated and sometimes fiustratin, codes and design standards have been done away with in an attempt to make permitting and building in Federal Way a more pleas- ant experience for developers. He also emphasizes that public- private partnerships and proposals are welcome these days as long as projects contribute to the new direc- tion. "We can't afford to have precious city cen- ter land dedicated to parking lots and single story buildings for another generation in the city's life," says Doherty "We have an obliga- tion to provide our citizens with a livable city center." 13 In Puyallup call Main Branch: (253) 848 -2316 or visit us at www.vbwa.co axo".h "r cnir` L.I Page 32 BY PAUL SCHRAG Business Examiner Staff F ederal Way's Transit Center seems to be no more of a boom than a.bane so far, with a sam- pling of nearby businesses claiming no discernible traffic impacts, but little in the way of business traffic, either. "There hasn't been much impact at all," says Eddie Shaw, proprietor at near- by Outback Steakhouse, which sits near the 1,200 -space parking garage and transit center. "I'm still going to do what I can to tap into it. We were hoping it would give us a boost. For now, things are the same." Shaw says there has been an influx of young kids tracking through his parking lc, often leaving trash in their wake. He notes that a nearby Wendy's seems to be enjoying a surge in business from the kids he watches traverse his lot, based on the amount of burger wrappers and bags he picks up each day in the parking lot. Meanwhile, he has an Outback mar- keting team looking into ways to capture some of the commuters flowing through the transit center: He has considered placing a sign facing the trarfsit center, lik rests about 100 yards from his g's back door. ince the project was publicly pro pflted more than four years ago, busi- Business Examiner PROGRESS REPORT FEDERAL WAY ipsinesses say no harm, no foul on p Buses are on the move now in downtown Federal Way nesses on.23rd Avenue and in surround- ing areas have wondered whether the transit center would further snarl traffic along the 320th Street arterial and adja- cent side streets. Now seen as one of sev- eral rallying points for centralizing and revitalizing Federal Way's retail core, the Transit Center had faced opposition from grass -roots group Citizens for a Vibrant City Center, which was com- posed of business owners opposed to the project. The filed a suit contending that Freshpossibilities. with a Home Equity Line of Credit from Sound. Rates as low as 3.99% APR* No closing costs Low monthly payment Sound Transit's $84 million project was not an essential public facility, despite an October 2003 decision by the City hearing examiner that declared that it was. The suit also claimed the City's process for approving the project violat- ed the Open Public Meetings Act because there was insufficient notice of. meetings. Opponents of the project foresaw a negative impact from adding thousands of cars and buses to an already glutted 'SOUN SOUND AICOOT•U .0 NI S O U N D C U N D M 12531383-2016 18001 562 -81 30 'APR Annual Pnernu,r Rau. Smbjn, m tredu appro.( Yaw mu and trait limit will br dunn innrbo .rd.nb.d'midualnrdin.nnhi,,, iar/vL'na nvemn drh nano empby,atnt and equiq in pa. ham.. Yam. fn,n,du,,ar, mtr will rang, low 3.9996 to 5.9996 APR Your ...natatory ant, u wlid(a.,h.fn, nth,. f,. thn t unit than,. tapw.,,a,b. n.t hued an ;ha pa•a,.,� lured 'ma Avle.m a .f5 criteria. 9.9596 APR. See "abut, fa. moo rahrat a Ho•a.aauan bumronee .rgmi.rd A 9195 eadj tb."a fr. appliedudtn the n data within the fin 36.nenth,. Mw S.ud L•.h, Um.n mamba. m pane pat.. M henhip at Sound Gdi. Union twaima I,wltan4,. moatVt.n... Yett Pon. a„Nb May 15, 2006 arking garage 'I'm still going to do what I can to tap into it' traffic system, as. well as crime and envi- ronmental impacts associated with com- muters and what one business owner, who asked not to be identified, called "bus people." Citizens for a Vibrant City Center had submitted a transit center counterproposal to Federal Way City Council. The now debunked plan called for the park- and -ride phase of the plan to be shifted to Twin Lakes a consider- able distance from Federal Way's retail hub. The rustic colored,' five -story garage dominates the landscape at South 317th Street and 23rd Avenue South, topped with a two -sided clock in the shape of a slice of log. Buses, vans and other vehi- cles with two or more people access the See Buses, Page 33 OLYMPIA PROGRESS A look at the Olympia business community. COMING JUNE 12TH Reserve ad space by noon, May 31st! Contact Curt Patera today for information on advertising in this exciting and informative issue. Buses serve King, Pierce areas continued from page 32 new transit center by taking a "flyover" ramp that connects car -pool freeway traffic to 317th Street. From both direc- tions on Interstate 5, vehicles will pull onto the new ramp, called a "Texas T," stop at the top and then travel three quarters of a mile down 317th to the transit center. Drivers will have to wait for the southbound car -pool extension on the same stretch of I -5. The state decid- ed in January that it won't open that section until spring 2007. More than 200 buses from Sound Transit, King County Metro Transit and Portland firm continued from page 30 States, with one of the highest per screen averages in the industry. Cen- tury has theaters in 11 states, includ- ing California, New Mexico, Nevada, Arizona, Utah, Colorado, South Dako- ta, Oregon, Texas, Alaska and Illinois. Elsewhere, Harsch Investment Properties, a privately held real estate investment company headquartered in Portland, Ore., has acquired Campus Park, a 77,962 square -foot multi tenant, light industrial/flex property located at 1020 South 344th Street in Federal Way, for a reported purchase price of $6.9 million. "This purchase increases our pres- ence in the South Sound and works with our other properties in the sur- rounding area," says Jordan Schnitzer, president of Harsch Investment Prop- erties. Harsch also owns the 292,000 square -foot Fife Business Park in Fife, and retail shopping centers Celebra- tion Center, Pavilions II Center and SeaTac Village in Federal Way. Completed in 1987, the three building property is located on a five -acre site and is currently 87 percent leased. Major tenants include American Medical Concepts, R. Expo Inc and Iron Hot Design. Last year, Harsch secured its place as the second largest retail presence in Federal Way after. Commons owners Steadfast Commercial Prop- erties when it purchased retail hub SeaTac Village for $25.5 million. The 164,000 square -foot property at South 320th Street and Pacific High- way South sits adjacent to two Harsch- owned shopping centers the Pavilion II Centre and Ross Plaza, which will be redeveloped next year. Harsch now controls three corners of one of the busiest retail intersections in the South Sound, with a traffic count exceeding 92,000 cars per day and Pierce Transit use the new transit cen- ter and its nine bus bays. Sound Transit added service between Federal Way and Seattle in February, which will run every 15 to 30 minutes during rush hour. Transit Center related traffic impacts on 320th and 23rd avenues meanwhile, have been minimal, says John Ausnes, team leader at Sterling Savings Bank's business banking center, which rests on the corner of the 320th and 23rd. "It hasn't been as traumatic as we thought," says Ausnes. "It gets heavy at 5:15 p.m., but during the rest of the day it's fine." .,00wcwa I-m01111c1 PROGRESS REPORT FEDERAL WAY buying space GREAT GRILL1NG Letthe BBQs begin. at brisk pace St ay Healthy! Unwashed hands, undercooked meats, cross contamination from raw meats to other foods and eating unwashed fruits and vegetables may spread E. toll, Salmonella and a host of other foodborne illnesses. Use these simple guidelines for grilling food safely. Preparation Wash hands with soap and warm water for 20 seconds prior to handling food, after handling raw meats and before eating. Keep food at 41°F. and below. Avoid cross contamination of foods prepare meats and raw vegetables using separate utensils, plates and cutting boards. Grilling Tips Use a food thermometer to make sure foods are cooked thoroughly. Cooking Temperatures Poultry-cook to 180 °F. Ground beet patties -cook 10160 °F. (or until brown in the middle) -Beef, veal and lamb steaks -cook to 145 °F. 170 °F. -Seafood-cook 10 145 °F. Let's Eat Keep cold foods cold and hot foods hot. Don't use plates or utensils that previously held raw meats, poultry or seafood. Refrigerate leftovers immediately in tl?e %efrigerator. If away from home, do not keep leftovers. The view. from Sound Transits new parking garage gives a sweep of the city. Ready for some grilling? Try this steak sauce recipe: r� Tacoma I Pierce County Health Department Healthier: Safer: Smarter: tpchd.org Visit our website for more food safety tips! rage 'Mut fire •'Uivkb:rnesl pu sss. 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S1 c d CP .0 in U 81 .'la::.f xr 't' �z *a s pr!: b :.�e;; .:es_ R�'.`t�..��; .s:'_?� -�n,� '7 +,..ig�?L'.'w :i�% :��::��i Exhibit 9: Formal Legal Notice /Advertisement RFQ: Federal Way City Center Mixed -Use Development City Center Mixed-U18 Development page 24 COUNCIL MEETING DATE: March 6, 2007 ITEM 5-z SUBJECT: MIRROR ESTATES PRELIMINARY PLAT APPLICATION, FQ.E .05- 100590 -00-SU POLICY QUESTION: SHALL THE PROPOSED 27 -LOT MIRROR ESTATES PRELIMINARY PLAT APPLICATION BE APPROVED? COMMITTEE: LAND USE AND TRANSPORTATION COMMITTEE (LUTC) MEETING DATE: February 26, 2007 CATEGORY: Consent City Council Business STAFF REPORT BY: Deb Barker, Senior Planner DEPT: Community Development Attachments: Mirror Estates Hearing Examiner recommendation dated February 9, 2007; Preliminary plat staff report dated January 22, 2007, with exhibits including reduced scale preliminary plat map; and draft City Council Resolution for Mirror Estates Preliminary Plat. Refer to the `Minor Estates' binder located in City Council office for the full preliminary plat report. Options Considered: 1. Adopt the Hearing Examiner Recommendation and approve the Mirror Estates Preliminary Plat Resolution. 2. Reject the Hearing Examiner Recommendation. 3. City Council may adopt its own recommendations and approve the Mirror Estates Preliminary Plat Resolution. 4. City Council may adopt its own recommendations and disapprove the Mirror Estates Preliminary Plat Resolution. STAFF RECOMMENDATION: Council approval of the Mirror Estates Preliminary Plat resolution, based on the findings, conclusions, and recommendation of the Federal Way Hearing Examiner (Option #1): CITY MANAGER APPROVAL: COMMITTEE RECOMM NDATION: "1 move Option #1 to the Full City Council, for the March 5, 2007, City Council consent agenda." air CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 Ordinance Public Hearing Resolution Other DIRECTOR APPROVAL: Eric Faison, Member Dean McColgan, Member PROPOS 1 OU IL OTION: `7 move adoption of the Hearing Examiner recommendations and approval of the Mirror Estates minary Plat Resolution." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION Committee ouncil Doc. I.D. 39737 CIiY OF F Way Page 1 J3 Civil PLLC Jerrit Jolma, P.E. 1375 NW Mall Street, Ste. 3 Issaquah, WA 98027 RE: PRELIMINARY PLAT OF MIRROR ESTATES FWHE #06 -12 FW #05- 100590 -00 -SU Dear Applicant: Enclosed please find the Report and Recommendation of the City of Federal Way Hearing Examiner relating to the above entitled case.. SKCIca cc: All parties of record City of Federal Way February 9, 2007 Very truly yo PHE K. CAUSSEAUX, HEARING EXAMINER CITY HALL 33325 8th Avenue South PO Box 9718 Federal Way, WA 98063 -9 (253) 835 -7000 www.cityoffederalway.com CE11VE 17 1 1 1 I )Ij li j FEB 1 2 2001 L "City Clerks Office City of Federal Way Page 2 Hearing Date: Decision Date: CITY OF FEDERAL WAY OFFICE OF THE HEARING EXAMINER IN THE MATTER OF: FWHE# 06 -12 FVV# 05- 100590 -00 -SU PRELIMINARY PLAT OF MIRROR ESTATES I. SUMMARY OF APPLICATION The applicant is requesting preliminary plat approval pursuant to the Federal Way City Code (FWCC) Chapter 20, "Subdivisions" (FWCC Section 20 -110, Division 6, "Preliminary Plat II. PROCEDURAL INFORMATION January 30, 2007 February 9, 2007 At the hearing the following presented testimony and evidence: 1. Deb Barker, Senior Planner, City of Federal. Way 2. Bob Johns, Attorney at Law, 1601 114 SE, #110, Bellevue, WA 98004 3. Linda Brockmann, 31611 11 Place SW, Federal Way, WA 98023 4. Jerrit Jolma, 1375 SW Mali Street, Issaquah, WA 98027 5. Mark Jacobs, 7731 8' Avenue SE, Bellevue, WA 98006 At the hearing the following exhibits were admitted as part of the official record of these proceedings: 1. Staff Report with all attachments (Preliminary Plat) 2. Staff Report with all attachments (Wetland) 3. Power Point Presentation Page 3 III. FINDINGS 1 The Hearing Examiner has heard testimony, admitted documentary evidence into the record, and taken this matter under advisement. 2. The Community Development Staff Report sets forth general findings, applicable policies. and provisions in this matter and is hereby marked as Exhibit "1" with attachments and hereby incorporated in its entirety by this reference. All appropriate notices were delivered in accordance with the requirements of the Federal Way City Code (FWCC). 4. The applicant has a possessory ownership interest in a generally rectangular, 9.37 acre parcel of unimproved property abutting the west side of 8 Avenue SW between SW 312' Street and SW 320" Street in the Mirror Lake area of the City of Federal Way. The parcel abuts 8" Avenue SW for 194 feet and measures 1,285 feet in depth. A rectangular parcel not included in the plat and located at the northeast corner is abutted by the plat parcel on the south and west. Beyond said parcel, the width of the plat parcel expands to 328 feet. The applicant requests preliminary plat approval to allow subdivision of the site into 27 single family residential Tots having a minimum lot size of 7,204 square feet, a maximum lot size of 11,907 square feet, and an average lot size of 7,934 square feet. The preliminary plat map shows a large wetland /buffer tract (Tract A) located in the west central portion of the plat and containing 2.1 acres. Said tract divides the plat into two sections connected by an eight foot wide, permeable, pedestrian path extending along the south property line of the plat parcel A second tract (Tract B) containing 23,885 square feet will support the storm drainage detention and water quality facilities. Said tract abuts the southeast portion of Tract A and the south property line of the plat parcel. 6. The preliminary plat map shows the eastern portion of the plat improved with 15 single family residential Tots accessed via a new cul -de -sac road extending east from 8 Avenue SW and terminating in the central portion of the plat. In addition, the applicant will construct 8 Place SW which currently terminates at both the north and south property lines across the plat parcel. Drivers on 8 Place SW will jog in an east/west direction on the internal cul -de -sac road known as 315 Place SW while traveling in a north /south direction. All Tots in the eastern portion of the plat will access onto internal plat roads. Page 4 The portion of the plat located west of Tract A will consist of 12 single family residential lots accessed via 11 Place SW which presently terminates at the plat parcel's north and south property lines. The applicant will construct said road through the plat parcel and provide a traffic circle calming device in the center of the site. Two, 30 foot wide; shared driveway easements will provide access to four lots abutting the Tract A wetland area. 8. Single family residential homes abut the north, south, and west property lines and the east side of 8 Avenue SW opposite the plat parcel. The site and all abutting parcels are located within the High Density Residential designation of the Federal Comprehensive Plan and the Single Family Residential (RS -7.2) zone classification of the Federal Way City Code (FWCC). 9. Section 22 -631 FWCC authorizes single family detached dwelling units as outright permitted uses in the RS 7.2 zone classification. Said section requires a minimum lot size of 7,200 square feet and structural setbacks of 20 feet front yard, five feet side yard, and five feet rear yard. Said section limits the height of structures to 30 feet above average building elevation and requires two parking spaces per dwelling unit. Maximum lot coverage cannot exceed 60 All lot sizes exceed 7,200 square feet and each lot provides a building envelope sufficient to accommodate a reasonably sized, single family residential dwelling which can meet all setbacks. The proposed preliminary plat satisfies all bulk regulations of the RS 7.2 zone classification. 10. The City of Federal Way Responsible Official issued a Mitigated Determination of Nonsignificance (MDNS) following review of the environmental impacts of the development pursuant to the State Environmental Policy Act (SEPA). The Responsible Official identified probable significant adverse environmental impacts and imposed mitigating measures which would either eliminate said impacts or reduce them below the "significant" level_ No one filed an appeal of the threshold determination and therefore SEPA review is final and binding upon the preliminary plat. Mitigating measures imposed address the pedestrian trail, wetland creation, wetland buffer mitigation, and the creation of supplemental snags within permanent open space areas. Measures also encourage informational and educational programs and activities dealing with the protection of wildlife for future homeowners. A mitigating measure also requires a pro rata share contribution of $76,347 toward traffic improvement projects identified by the City. Page 5 11. The 1973 King County Soil Survey Map identifies the site as containing Alderwood gravelly sandy loam characteristics to include moderately well drained soils, slow runoff, and slight erosion hazard. These soils are considered capable of supporting urban development. Topography rises from the wetland area near the center of the site to the east and west. However, the site has no steep slopes or other geologically hazardous areas. 12. According to a tree retention plan (Exhibit "A3 the site is moderately wooded with a mixture of conifer and broad leaf trees with red alder the dominant species. The site contains 73 trees which meet the definition of "significant tree and development of the plat will require removal of 47 (64 of such trees. Twenty -six of such trees (35 will remain within the wetland and buffer tract. Section 22 -1568 FWCC allows removal of 75% of significant trees without requiring replacement. Even though the applicant proposes to remove 64% of significant trees and therefore does not trigger replacement trees, it will plant trees in the wetland and buffer, along road rights -of -way, and in the storm drainage facilities. Tree retention and replanting will ensure that plat development will not affect the appearance of the neighborhood.. 13. The site is located within both the five and ten year contour areas associated with critical aquifer recharge and well head protection areas, The applicant submitted a hazardous material inventory statement dated June 7, 2006, which shows that the project will not result in regulated activities of hazardous materials. The storm drainage system will protect the water quality of both groundwater and surface water resources, and impacts and protections for the on -site wetlands are addressed in the Process IV application for wetland. elimination and mitigation. 14. The applicant will design the stormwater drainage system in accordance with the standards set forth in the 1998 King County Surfacewater Design Manual and the City's amendments thereto. According to the applicant's Technical Information Report (TIR), the western three quarters of the site sheet flows directly into the large wetland located in the west- central portion of the site (Wetland B), and the eastern quarter of the site flows into Wetland A located at the northeast corner of the site which the applicant proposes to fill. Wetland A presently discharges through an existing, off-site, storm pipe to a detention pond north of Wetland B and then into Wetland B. The storm system will collect and direct stormwater presently flowing into Wetland A to Wetland B, thus, maintaining its hydrology. The storm drainage facility proposes a two cell wet pond /detention pond facility located in the 23,885 square foot Tract B. The storm Page 6 drainage system will also provide compensatory storage volume for the Toss of Wetland A in the Wetland B creation area. 15. The applicant submitted a wildlife study report prepared by Chad Armour LLC dated July 31, 2006. The report identified a wetland habitat and hardwood forest habitat on the site, but noted that wildlife common to the area does not inhabit the site, but passes through the site to suitable habitat. Wildlife observed includes the pileated woodpecker, a priority species, but no wildlife species recognized as "priority" inhabit the site. The Washington State Department of Fish and Wildlife (DFW) Priority Habitat Report and Species Map has no record of threatened, endangered, or sensitive species of wildlife within 7,500 feet of the site. DFW also noted that the site does not meet the definition of a fish and wildlife habitat conservation area as set forth in Section 18 -28 FWCC. However, 2.1 acres (23 of the site will remain as conservation open space as compared with the FWCC minimum requirement of 15 Preservation and expansion of Wetland B coupled with retention of significant trees throughout the tract will ensure that the site will continue to provide habitat opportunities.. A SEPA mitigating measures requires the applicant to maintain the wetland and buffer tract to protect and enhance wildlife habitat to the maximum extent possible to include the creation of supplemental snags. 16. FWCC Chapter 20 entitled "Subdivisions" requires dedication of land to provide adequate recreational opportunities or pay a fee in lieu of such dedication. The City PARCS Department approved the applicant's proposal of a 1,174 foot long pedestrian trail linking the east and west portions of the plat along with a fee in lieu of payment for the balance of the open space requirement (1.38 acres). The. trail corridor provides approximately 2.34% of the usable open space requirement. 17. Primary vehicular access to the .eastern portion of the site will consist of an extension of 8 Place SW, and primary vehicular access to the western portion of the site will consist of the connection of 11 Place SW across the plat parcel. To comply with Section 20.151 FWCC which requires a maximum block perimeter length of 1,320 feet for non motorized trips and 2,640 feet for streets, the applicant would need to construct an east/west motorized connection. However, due to the presence of the large wetland which extends across the site, the City has agreed to the pedestrian trail as proposed. The applicant will construct all streets to City public standards and dedicate said rights- of-way to the City. 0 Page 7 18. In addition to the pedestrian trail connecting the two portions of the plat, the applicant will also install sidewalks on both sides of the internal plat roads. The homeowners association will own and maintain the portion of the pedestrian trail across Tract A, but_the City will own and maintain the portion of the trail which crosses Tract B, the stormwater facility. 19. In accordance with FWCC 20 -179, development of the preliminary plat must meet the approved preliminary clearing and grading plans, and vegetation will remain except that removed for infrastructure improvements or grading. The initial clearing and grading will affect 52% of the site and will include the filling of Wetlands A and C /D. 20. The applicant's preliminary landscape plan complies with FWCC Chapter 20 and includes the landscaping of the storm drainage facility and installation of street trees along public roads. 21. The Federal Way School District has determined that school children residing in the plat will attend Lake Grove Elementary, Lakota Middle School, and Federal Way High School. All children will receive bus service for all schools and may walk via existing sidewalks and roadway shoulders to school bus stops. The applicant must also satisfy the City School Impact Fee Ordinance at building permit stage. 22. The Lakehaven Utility District will provide both domestic water and fire flow to the site as well as sanitary sewer service. 23. Prior to obtaining preliminary plat approval the applicant must show that the proposal satisfies the criteria set forth in Section 20- 126(c) FWCC. Findings on each criteria are hereby made as follows: A. The proposed preliminary plat is consistent with the Federal Way Comprehensive Plan which designates the site as Single Family /High Density. The project satisfies all development regulations adopted to implement said designation.. B. The project complies with all applicable provisions of Chapter 20 FWCC including those adopted by reference from the comprehensive plan. Staff has conditioned the preliminary plat to comply with the provisions of Chapter 18 "Environment Policy Chapter. 19 "Subdivisions Chapter 20 "Zoning" and all other applicable codes and regulations. Page 8 C. Assuming compliance with conditions of approval and City ordinances, the project will further with the public health, safety, and welfare. D. The project is consistent with the design criteria set forth in FWCC 20 -2 including the effective use of land, promotion of safe and convenient travel on streets, provision for the housing needs of the community, protection of environmentally sensitive areas, and preservation of approximately 23% of the site as permanent open space. E. The project complies with all development standards set forth in Sections 20- 151 -157 and 20- 158 -187 FWCC. 24. Concerns raised at the hearing by neighbors included increased water problems as a result of the development based upon a development in 1990 which filled a wetland, and safety issues due to increased traffic. Neighbors requested "Stop" signs at uncontrolled intersections or other methods to slow traffic. Significant changes in stormwater and critical area requirements have occurred since 1990, and the proposed storm drainage system will release water downstream at its present discharge location at the predevelopment rate. The applicant conducted a downstream analysis for one quarter mile and determined that downstream facilities are adequate to conduct stormwater discharged from the plat. The applicant's traffic engineer and the City's traffic engineer both agree that "Stop" signs would increase speeds in the neighborhood for those roads where drivers need not stop. The engineers agree that uncontrolled intersections slow traffic. Both engineers also agree that the road connections will not provide pass through routes, but will provide alternative access for local residents. Finally, the City has no record of accidents at any intersections in the area. However, the City will continue to monitor traffic in the area, and the Public Works Department can install traffic safety improvements if necessary. IV. CONCLUSIONS From the foregoing findings the Hearing Examiner makes the following conclusions: 1. The Hearing Examiner has jurisdiction to consider and decide the issues presented by this request. 2. The proposed preliminary plat is consistent with the. Single Family /High Density designation of the Federal Way Comprehensive Plan and satisfies all bulk Page 9 regulations of the RS 7.2 zone classification. 3. The proposed preliminary plat. makes appropriate provision for the public health, safety, and generai welfare foi.Qpen_spaces; .drainage ways streets; roads, alleys, other public ways, transit stops, potable water supplies, sanitary waste, schools and school grounds, parks and recreation, and safe walking conditions. 4. The proposed preliminary plat will serve the public use and interest by providing an attractive infill development which will allow connection of City streets, thereby improving the grid system for the City, and also providing an enhanced Category III wetland. Therefore, the proposed preliminary plat should be approved subject to the following conditions: 1. Prior to the City's approval of engineering plans, the applicant shall submit a final landscape plan, prepared by a licensed landscape architect, addressing tree preservation within the plat, all landscaping within plat boundaries, wetland mitigation planting approved by the Federal Way Hearing Examiner, restoration of the areas disturbed by installation of the storm drainage easement and pedestrian trial outside of tract A, visual screening of the tract B storm drainage tract, and street trees for review and approval by the Directors of Community Development, Public Works, and Parks, Recreational, and Cultural Services (PARCS). Prior to submittal to the City, the landscape plan shall be reviewed and signed by a qualified wetland biologist and shall reflect all applicable recommendations contained in the applicant's Wetland Determination and Mitigation Plan. Pursuant to FWCC Sections 22- 1286(d)(2), 22 -1243, 22- 1313(3), and 22- 1358(e)(1), the City may require the applicant to pay for the services of a wetland biologist to review plans, provide recommendations, and conduct in inspections and /or monitoring on behalf of the City, as determined by the Community Development Director. 2. All on -site fencing associated with plat construction is subject to the City's final review and approval of design, location, and any screening. Fencing shall allow for the migration of small wildlife animals, where appropriate. Any chain link fencing, if approved by the City, shall be vinyl coated black or green and shall be screened with vegetation. 3. Prior to final plat approval, open rail fencing, appropriate vegetation, and appropriate signage shall be installed to separate the pedestrian trail and residential lots from wetland B setback. Page. 10 4.. Rockeries and retaining walls associated with plat construction must reflect residential scale, design, and sensitivity of materials or treatment, including use of veg. etation. and /or.terracing ,.where- they..are visible from adjacent residences or u open space. 5: The final plat drawing shall dedicate all usable open space in an open space tract to be owned in common and maintained by property owners'of the proposed subdivision, and shall prohibit removal or disturbance of vegetation and landscaping within the tract, except as necessary for maintenance or replacement of existing plantings and as approved by the City. Additional vegetation may be located in open space tracts to meet conditions as approved by the City. A note shall be included on the final plat map that the open space tract shall not be further subdivided, may not be developed with any buildings or other structures except as may be approved by the City for recreational purposes only for the benefit of the homeowners, and may not be used for financial gain. RECOMMENDATION: It is hereby recommended to the Federal Way City Council that the preliminary plat of Mirror Estates be approved subject to the conditions contained in the conclusions above. DATED THIS 9'" DAY OF February, 2007. Hearing Examiner TRANSMITTED THIS 9 DAY OF February, 2007, to the following: APPLICANT: J3 Civil PLLC Jerrit Jolma, P.E. 1375 NW Mall Street, Ste. 3 Issaquah, WA 98027 Page 11 OWNER: OTHERS: Bob Johns 1601 114 SE #110 Bellevue, WA 98004 Herbert Mall P.O. Box 1229 Issaquah, WA 98027 Heather Balyeat P.O. Box 585 Issaquah, WA 98027 Mark Jacobs 7731 8 Avenue S. Seattle, WA 98106 Linda Brockmann 31611 11 Place SW Federal Way, WA 98023 New Concept Homes Christine Balyeat P.O. Box 1 Issaquah, WA 98027 Christine Balyeat 46809 SE 153` North. Bend, WA 98045 Gary Schulz 7700 S. Lake Ridge Drive. Seattle, WA 98178 Wendy Easter 31601 8 Place SW Federal Way, .WA 98023 Chad Armour 6500 126 Avenue SE Bellevue, WA 98006 City of Federal Way c/o Laura Hathway P.O. Box 9718 Federal Way, WA 98063 -9718 4. CITY OF e F ederal Way COMMUNITY DEVELOPMENT SERVICES DEPARTMENT STAFF REPORT TO THE FEDERAL WAY EXAMINER PRELIMINARY PLAT OF MIRROR ESTATES Federal Way File No. 05-100590-00-SU PUBLIC HEARING January 30, 2007 Federal Way City Hall City Council Chambers 33325 8 Avenue South Table of Contents I. General Information 1 II. Consulted Departments and Agencies 2 III. State Environmental Policy Act (SEPA) 3 IV. Natural Environment 4 V. Neighborhood Characteristics 8 VI. Preliminary Plat Design 8 VII. Transportation 11 VIII. Public Services 11 IX. Utilities 12 X. Analysis of Preliminary Plat Decisional Criteria 13 XI. Findings of Fact and Conclusion 14 XII. Recommendations 17: XIII. List of Exhibits 18 Report Prepared .by: Deb Barker, Senior Planner January 23, 2007 COPY File No: Engineer: Owner: Action Requested: Relevant Dates: Staff Representative: Staff Recommendation: I. PROJECT INFORMATION Staff Report for the Public Hearing of January 30, 2007 Preliminary Plat of Mirror Estates 05- 100590 -00 -SU J3 Civil, PLLC Jerrit Jolma, P.E. 1375 NW Mall Street, Suite 3 Issaquah, WA 98027 425 -313 -1078 New Concept Homes Christine Balyeat PO Box 1229 Issaquah, WA 98027 425 -427 -1714 The applicant is seeking preliminary plat approval pursuant to Federal Way City Code (FWCC) Chapter 20, "Subdivisions" (FWCC Section 20 -110, Division 6, "Preliminary Plat Preliminary Plat Application Filed: February 9, 2005 Application Determined Complete: June 23, 2005 Notice of Application Published: June 29, 2005 SEPA Issued: October 7, 2006 Deb Barker, Senior Planner, 253- 835 -2642 Preliminary Plat Approval with Conditions A. Decision Requested Preliminary Plat Approval The preliminary plat application is subject to a public hearing by the Hearing Examiner, recommendation to the City Council, and decision by the City Council. An analysis of the applicable preliminary plat decisional criteria, findings, and recommendations is provided under Sections X, XI, and XII of this report. B. Description of the Project, Property and Vicinity 1. Description of the Proposed Subdivision The applicant proposes to subdivide an approximate 9.37- acre parcel of land into 27 residential single- family lots. The proposed preliminary plat map (Exhibit Al), along with preliminary grading and utility plan (Exhibit A2), tree retention plan prepared by J3 Civil PLLC (Exhibit A3), and a preliminary Mirror Estates Preliminary Plat 05- 100590 /o I.D. 39306 Staff Report to the Hearing Examiner Page 1 landscape plan prepared by GHA Landscape Architects (Exhibit A4) are enclosed. A large wetland with 50 -foot buffers is located in the center of the property, and development would occur on both sides of the wetland buffer; with lots 1 -15 on the east side of the project and 16 -27 lots on the west side of the project. A pedestrian path would connect the two portions of the plat. 2, Property Description The vacant 9.37 -acre site is located in the central portion of the City, east of 8 Avenue SW, south of SW 314 Place, and north of SW 316 Place (Exhibit B). The site is accessed from SW 312 Street via 8th Avenue SW, SW 314` Place, and SW 315 Place as extended. The subject site lias a land area of 401,479 square feet (9.37 acres). 3. Lot Sizes, Density As shown on the preliminary plat map, Sheet 1 of 3, by J3 Civil PLLC (Exhibit A -1), all lots in the conventional plat meet or exceed the underlying code required minimum lot size of 7,200 square feet (SF). These lots range in size from 7,204 to 1 1,907 SF, with an average lot size of 7,934 SF. 4. Critical Areas The subject site contains five wetlands. Four of these wetlands (A, B, and C/D)' are of a size to be regulated as Category III wetlands, with 25 -foot buffers or 50 -foot buffers depending on the size of the wetland, while one wetland (Wetland E) is too small to be regulated? Wetlands A, C/D and E, are proposed to be eliminated with roadway and lot development. Wetland creation and mitigation is proposed to occur adjacent to Wetland B. In addition, the site is located within both the five -year and ten -year contour areas associated with Critical Aquifer Recharge and Wellhead Protection Areas. 5. Land Use, Zoning and Comprehensive Plan Designation Direction Zoning Comprehensive Plan Existing Land Use Site RS -7.2 SF High Density Vacant North RS 7.2 SF High Density SFR" South RS 7.2 SF High Density SFR East RS 7.2 SF High Density 8 Avenue SW, SFR West RS 7.2 SF High Density SFR II. CONSULTED DEPARTMENTS AND AGENCIES The following departments, agencies, and individuals were advised of this application. A. Community Development Review Committee (CDRC), consisting of the Federal Way Community Development Services Planning and Building Divisions; Public Works Engineering and Traffic Divisions; Parks Recreation and Cultural Resources Department; Federal Way Department of Public Safety (Police); South King Fire and Rescue; Lakehaven Utility District; and Federal Way Public Schools. CDRC comments have been incorporated into this report where applicable. B. All property owners within 300 feet of the site were mailed notices of the application. The site was also posted and notice published in the newspaper and on the City's official notice boards. Wetland A is 3,478 SF, Wetland B is 38,501 SF, and Wetland C/D is 3,568 SF. 2 Wetland E is 1,886 SF. 3 RS -7.2 single family residential, 7,20Q SF minimum lot size 4 SFR single family residential Mirror Estates Preliminary Plat 05- 100590 /Doc. I.D. 39306 Staff Report to the Hearing Examiner Page 2 Five comment letters were submitted in response to the June 29, 2005, notice of application (Exhibit C). Following revisions to the preliminary plat application, the City responded to the parties that provided comments on the notice of application on May 26, 2006 (Exhibit D). C. In accordance with the State Environmental Policy Act (SEPA) and FWCC Chapter 18, "Environmental Protection," all property owners within 300 feet of the site, and all affected agencies, were notified of the proposed action and the City's environmental decisions. In addition, the site was posted and notice placed in the newspaper and on the City's official notice boards. III. STATE ENVIRONMENTAL POLICY ACT (SEPA) A. The City of Federal Way issued a Mitigated Environmental Determination of Nonsignificance (MDNS) for the proposed action on October 7, 2006 (Exhibit E). This determination was based on review of information in the project file, including the environmental checklist and staff evaluation of the environmental checklist for Mirror Estates (Exhibit F), resulting in the conclusion that the proposal would not result in probable significant adverse impacts on the environment provided the applicant complies with the mitigation measures in the MDNS. B. Mitigation measures for the project were identified as the following: 1) Any development within Tract A including the pedestrian trail and the wetland creation and wetland buffer mitigation shall be designed and constructed as required by the Director of Community Development Services to protect and enhance wildlife habitat to the maximum extent feasible. This effort may include, but is not limited to vegetation removal and/or enhancement by the developer, future homeowners association, or the parties responsible for ownership of the tract. A note to this effect shall be included on the final plat map. 2) Prior to final plat approval; the developer shall prepare and implement a plan for the creation of supplemental snags within permanent open space areas. The plan shall be based on an evaluation of trees remaining following the clearing and grading phase of plat infrastructure construction. The plan shall be developed by a qualified professional, and shall be reviewed and approved by the City at the applicant's expense prior to implementation by the developer. 3) Prior to final plat approval, the final plat shall contain language that encourages informational and educational programs and activities dealing with the protection of wildlife. An example of such a program is the Backyard Wildlife Sanctuary program established by the State's Department of Fish and Wildlife. This language shall be added to the Homeowner Association Controls, Covenants and Conditions recorded in conjunction with this plat. 4) As required by the Public Works Director, in order to mitigate potential adverse transportation impacts to the surrounding road network, the applicant must construct the identified TIP improvements listed below. In lieu of constructing these TIP projects and prior to final plat approval, the applicant may voluntarily pay a pro -rata share contribution of $76,347.00 towards the following impacted TIP projects based on the calculation below. Mirror Estates Preliminary Plat 05- 100590 /na. I.n: 39306 Staff Report to the Hearing Examiner Page 3 Map ID TIP Project Project Cost New Trips 2006 Trips Fair Share S S 320 St I Ave S 4,200 17 4812 $14,780.00 7 S 320 St: 8`h Ave S -SR 99 6,191 16 3691 $26,721.00 12 S 320t St 20 Ave S 1,356 13 3796 $4,628.00 23 S 320 St: 1 Ave S 8 Ave S 6,191 .16 3262 $30,218.00 Total $76,347.00 Fair share IV. NATURAL ENVIRONMENT Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner Pro -rata Share Contribution to Transportation Improvement Projects The project's fair share contribution was calculated based on the formula below: Project generated PM peak hour trips Project cost in thousands of dollars. 2006 total PM peak hour traffic x TIP project cost The applicant's March 25, 2005, Trafftc.Impact Mitigation Fee Analysis was reviewed arid 'accepted by the City. As proposed by tfie app ican 's raf is engineer, th TIA used for this project was the 2005 to 2010 TIP. The following table shows TIP'impacted projects, and the project 's fair share contributions: C. The comment period for the MDNS concluded on October 21, 2006. One comment letter regarding the scope of the TIA and location of future mail box was received on October 23, 2006 (Exhibit G). The City replied to this comment in a November 2, 2006 letter, and the appeal period ended on November 4, 2006, with no appeals to the City's environmental decision. The environmental decision is incorporated as though set forth in full. A. Soils, Topography, Slopes The 1973 King County soils survey map lists the soils type as Alderwood Gravelly Sandy Loam (AgB), 0 -6 percent slopes. Alderwood soils are characterized as moderately well drained soils that have a weakly consolidated to strongly consolidated substratum at a depth of 24 to 40 inches. AgB soils are described as capable for urban development, runoff is slow, and erosion hazard is slight. Typical soils excavation will occur with the street construction, at the site of the storm detention facility, and for utility installation. The preliminary grading and utilities plan depicts clearing limits for construction of the following facilities: street rights -of way, surface water pond, trail, usable recreation area, and utility development including clearing of lots #2, 3, 9, 10, 11, and 16 for stockpile areas; clearing and grading for runoff drain installation; and the filling of wetlands A and C/D for lot development. The applicant has proposed to clear and grade all lots with construction of plat infrastructure due to site topography and lots constraints. The site has a gradual slope rising from the center of the site to the east and west of wetland B. The preliminary plat site does not have any steep slopes or any other geologically hazardous areas, as depicted on the February 1, 2005, Boundary and Topographic Survey prepared by Peterson Consulting Engineers (Exhibit II). 05- 100590I 1D. 39306 Page 4 Lot 7 Installation of roof runoff drains 4 significant trees removed Lot 8 Installation of roof runoff drains 1 significant tree removed Lot 3 Filling of wetland A 2 significant trees removed Lot 9 Stockpile area 5 significant trees removed Lot 10 Stockpile area 5 significant trees removed Lot 11 Stockpile area 2 or 3 significant trees removed Lot 16 Stockpile area 1 significant tree removed Total Eliminated 20 significant trees B. Vegetation Approval of the preliminary plat is subject to submittal and approval of a tree clearing plan and landscape plan pursuant to FWCC Section 20 -158. City policy and FWCC Section 20 state that existing mature vegetation shall be retained to the maximum extent possible. Retained significant trees outside of open space areas would be regulated under FWCC Section 22 -1568, Significant Trees," at the time of individual home construction. According to a Tree Retention Plan prepared by J3 Civil PLLC (revised March 8, 2006), the site is moderately wooded with a mixture of conifer and broadleaf trees. The wetland _`cuirsuitant,'C. Gary Sthtrltz a'1soiiotes tharth wetlaTid p irtrorrs ally consist df l nse vegetated uneven aged mixed forest. The wildlife study report prepared by Chad Armour, LLC noted that hardwood forest habitat type covers about 8.49 acres and is present on either side of the Harwood and Shrubbery wetland habitat type located in the center of the site. Red Alder is the dominant species; oilier trees found are Pacific Willow, Big Leaf Maple, Douglas Fir, and Western Hemlock. Based on the Tree Retention Plan, revised January 22, 2007 (Exhibit A3), there are 73 significant trees located on the subject site. Of these trees, 47 (64 are proposed to be removed and 26 (35 significant trees retained. Significant trees and native vegetation will be retained within the existing and proposed 50 -foot wetland buffer in tract A, a Native Growth Protection Tract (NGPT). The Preliminary Grading and Utility Plan identifies removal of significant trees for installation of streets, storm drainage facilities, and utility areas. The plan further depicts significant trees eliminated from future building pads as follows: Pursuant to the provisions of FWCC Section 22 -1568, removal of more than 75 percent of the significant trees requires replacement in the amount of 25 percent of the existing significant trees. While 26 significant trees are retained within the wetland, wetland buffer, and undisturbed building lots, 20 trees (25 of the significant trees are eliminated from residential building lots and outside of infrastructure areas without benefit of tree replacement or other appropriate mitigation. As discussed in section VI.E, Grading, below, City staff will review the proposed clearing and grading of the site during engineering review, as well as review of mitigation trees planted during wetland buffer creation and buffer restoration, street trees installed in the right -of -way behind the curbs, and vegetative buffering planted around the storm drainage facilities in accordance with FWCC standards. 5 A significant tree is defined in the FWCC as a tree that is in good health, not detrimental to the community, and at least 12 inches in diameter 4.5 feet above the ground, not including red alder, cottonwood, poplar, or big -leaf maple. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05-1 005 90 /Doc. I.D. 39306 Page 5 C. Wetlands The applicant's wetland biologist, working in conjunction with the City's wetland biologist, identified five wetlands on the subject site. Any wetland or wetland buffer intrusions are subject to the provisions of the FWCC, and all five wetlands on site meet the FWCC definition of a Category III wetland. The standard buffer for Category III wetlands in excess of 10,000 SF is 50 feet, while the buffer for Category III wetlands that are 2,500 SF to 10,000 SF is. 25 feet. Category III wetlands less than 2,500 SF are not regulated under the FWCC. Wetlands A, B, and C/D are regulated as Category III wetlands; wetland A and C/D have 25 -foot buffers, wetland B has a 50 -foot buffers. Wetland E is not regulated under the FWCC. an l 'di pr cis trbwfrplei3 r drtiraaiivrttes i cori ict otr th roadway and infrastructure construction and lot development. Wetland reports and subsequent letters prepared by C. Gary Schulz, Wetland Ecologist, and maps prepared by Altmann, Oliver Associates (March 16, 2006), provide relevant information about wetlands and associated wetland setback areas; wetland function and values; endangered or threatened species or habitats; development impacts; proposed mitigation; construction management; monitoring; maintenance; and contingency for each impacted area. The Federal Way Hearing°Examiner shall review the requests for wetland and wetland setback areas intrusions consistent with the procedural requirements of Process IV Hearing Examiner Review, as discussed in the staff report for Process IV Hearing Examiner Review of Proposed Wetland Elimination and Wetland Mitigation, Mirror Estates Preliminary Plat, Federal Way file number 07- 100304- 00 -UP. Mitigation of wetland and wetland setback area impacts is required under FWCC Section 22 -1356. Specific wetland mitigation methodology will be presented for review and approval to the Federal Way Hearing Examiner in accordance with provisions of FWCC Section 22- 1358(d). Intrusions into a wetland setback area are reviewed under FWCC Section 22- 1359(c). D. Aquifer Recharge, Wellhead Protection Areas The site is located within both the five -year and ten -year contour areas associated with Critical Aquifer Recharge and Wellhead Protection Areas. The applicant completed a June 7, 2006, Hazardous Material Inventory Statement for the Critical Aquifer Recharge and Wellhead Protection Area (Exhibit 1), and noted that the development of the proposed infrastructure will not store, handle, treat, use, produce, recycle, or dispose of any of the types and quantities of hazardous materials listed in the checklist. This will be reviewed in conjunction with engineering permits. The City will continue to protect groundwater resources in site development by encouraging storm drainage infiltration where soils and topography are conducive and requiring stomp drainage systems to be detained, treated, and released in accordance with all applicable codes, polices, and regulations. Design and construction of surface drainage facilities in accordance with all applicable state and local codes, regulations, and policies, and recommended conditions of approval, as discussed in section IX.C, below, will promote and ensure protection of groundwater resources. E. Stormwater Runoff Development of the site will create additional runoff from new impervious surfaces such as streets, driveways, and rooftops. Storm drainage facilities are being designed in accordance with the 1998 King County Surface Water Design Manual (KCSWDM) and the City's amendments to the manual. The applicant's storm drainage Technical Information Report (TIR), revised November 16, 2005, (Exhibit .1) was reviewed by the City's Public Works 6 Wetland A is 3,748 SF in size with a 25 -foot buffer; Wetland B is 38,501 SF in size with a 50 foot buffer; Wetland C/D is 3,568 SF in size with a 25 foot buffer; and wetland E is 1,886 SF in size. Wetland C/D is described as a complex of two wetlands separated by a six to ten -foot upland berm -like area; there is no evidence of surface hydric connection between the two. However, due to their close proximity, the wetland areas are combined into a regulated wetland identified as Wetland C/D. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 1 05 9 0 /Doc. 39306 Page 6 Department. According to the TIR, and TIR amendment (August 30, 2006), the western of tht*. site sheet flows directly into wetland B, located in the center of the site. The eastern of the site flows into wetland A. Flows then exit this wetland through an existing off -site storm pipe, which ultimately flows into a detention pond north of wetland B and into wetland B. The onsite area was treated as a bypass area for the offsite upstream pond and not detained in the pond. The TIR assumes that the site exists as a single basin with all onsite flows being tributary to wetland B. Once leaving the subject site, stormwater flows through existing City systems to the Lakota Wetland, Lakota Creek, and Puget Sound. A two- celTwet pond/detention pond act t providing storm a en ion and w eer quality treatment, is proposed east of and adjacent to Wetland B. This pond will be sized in compliance with the KCSWDM and City addendum to the manual. Also, following a historic volume discharge analysis, the applicant will direct predetermined roof runoff from lots 4 through 8 to discharge into wetland B, located within tract A, to replace historic flow volumes. Additionally, the elimination of wetlands A and C/D removes approximately 8,473 cubic feet of stormwater storage volume from the subject site. The applicant will provide compensatory storage volume within the wetland B creation area. Stormwater runoff from the developed western portion of the subdivision, west of wetland B, will be directed to the wet pond/detention pond facility via a pipe installed within a storm drainage easement extending along the southern portion of lots 16 and 17, and through the southern portion of the wetland B buffer located in tract A, before discharging into the tract B storm drainage facility. An eight- foot -wide pedestrian trail will be located over portions of the drainage easement located in tracts A and B. F. Wildlife and Habitat The applicant submitted a July 31, 2006, Wildlife Study Report prepared by Chad Armour, LLC (Exhibit IQ. The report notes that there are two wildlife habitat types present on the site. A hardwood and shrubbery wetland habitat type is represented by wetland B, while a hardwood forest habitat type is represented by the forest and smaller wetlands on the remainder of the site. Snags are common in both habitat types and both habitat types appear to provide moderate value to wildlife. According to the report, the site's isolation does represent a significant limitation given its relatively small size. In contrast, the presence of snags and seasonal standing water attracts several species that may otherwise ignore these habitats. The report includes Table 1 Wildlife habitats present on the Mirror Estates Preliminary plat, Table 2 Wildlife observes on the Mirror Estates Preliminary plat; and Table 3 Primary habitat for wildlife potentially present on the Mirror Estates Preliminary plat. The report states that identified species of wildlife common to the on -site habitat types likely do not "inhabit" the on -site habitat; rather if observed in the habitat, they are simply passing through on their way to suitable habitat. Several comments from neighbors adjacent to the subject site include reference to observed wildlife; their comments were forwarded to the applicant and are referenced in the wildlife study report. The wildlife study report notes observances of pileated woodpecker, which are a priority species and a state candidate for listing as an endangered, threatened, or sensitive species. The report further notes that the site has the potential to support black tailed deer and band tailed pigeons, both of which are priority game species subject to state hunting regulations. However, no wildlife species recognized as priority species are known to inhabit the site. Further, pursuant to the wildlife report, the WDFW priority habitat report and species map has no record Mirror Estates Preliminary Plat 05- 100590 /n«. I D. 39306 Staff Report to the Hearing Examiner Page 7 of threatened, endangered, or sensitive species of wildlife within 7,500 feet of the subject site. In an October 2, 2006 email, the wildlife biologist noted that the subject site does not meet the FWCC definition of a fish and wildlife habitat conservation area (FWCC Section 18 -28). Approximately 2.10 acres of the site (23 percent) is proposed as conservation open space. FWCC Section• 20 -155. requires that 15 percent of the site be established in open space. Therefore, the proposed development exceeds the amount of open space required to be provided by code. These 2.10 acres will be modified to increase the size of wetland B and the wetland B buffer, and a soft surface pedestrian trail added•at the edge of the site. The preservation and exparasioxt =of this w-etl and= aneLits- -associated b ff ire lading- retentiorpoPaignifieant-trees throughout the tract,. will continue to provide habitat opportunities for some types of wildlife. The proposed stormwater wetland pond may also enhance habitat opportunities, particularly for resident and migrating waterfowl. In order to mitigate identified wildlife,.habitat impacts, the City, through the SEPA process, required that the develop tract A to protect and enhance wildlife habitat to the maximum extent possible, create supplemental snags, and identify informational and educational programs and activities dealing with the protection of wildlife for future residents. V. NEIGHBORHOOD CHARACTERISTICS A. Vicinity The property is situated in the central portion of the City in an already developed single family residential area. While the site is vacant, the site is fully surrounded by platted properties developed with single- family residences on lots ranging from 7,200 to 8,400 square feet in size. The adjacent subdivisions of Mirror Woods to the north, Mirror Glen to the south, Lakota Woods to the west, and Mirror Lake to the east, were established prior to City incorporation in 1990. These residential developments include road and drainage standards that differ from current City standards. There is a 23,958 square -foot `un- platted' lot abutting the eastern portion. of Mirror Estates along 8 Avenue SW that may be subdivided in the future. (This lot is not part of the proposed subdivision.) Generally, vehicular access to the 8"' Avenue SW portion of the site will be via City roads reflective of a rural roadway standard, and devoid of curbs, gutters, sidewalks, and street lights. B. Mirror Lake Mirror Lake, a regulated lake as defined under the FWCC, is located approximately 750 feet northeast of the proposed plat. There is no access from the proposed subdivision to Mirror Lake, which is surrounded by single family residential development. VI. PRELIMINARY PLAT DESIGN A. Lot Layout, Building Setbacks As previously discussed, the east and the west portions of Mirror Estates are separated by a large centrally located wetland and wetland buffer. There is no vehicular access between the two portions of the plat; however, a pedestrian corridor located within the wetland buffer would provide east/west pedestrian connectivity. The proposed 27 lots range in size from approximately 7,204 square feet to 11,907 square feet, with an average lot size of 7,934 square feet. Generally, the proposed lots are rectangular- shaped; lots 6, 7, and 8 are pie- shaped. Access to Lots 21 and 22 is via a 30 -foot -wide shared access easement; and access to lots 17 and 18 is via a 30 -foot access public 30 -foot wide shared driveway/public• access easement that serves•as a pedestrian Jrail that links the west side of the plat to the east Mirror Estates Preliminary Plat 05- 100590/0«. I.0. 39306 Staff Report to the Hearing Examiner 0 Page 8 side of the plat. Lots 5, 6, and 7 contain a 10- foot -wide private drain easement along the north property line to convey roof runoff to the wetland buffer; while lots 16 and 17 contain a 15- foot -wide public storm drainage easement along the south property line. Under the FWCC, a lot must contain a front yard structural setback of 20 feet, a side and rear yard structural setback of five feet, and maximum lot coverage of 60 percent. The final plat shall reflect that the front yard setback is parallel to 11` Place SW for lots 17, 18, 21., and 22..A11 other building setback lines (BSBL) are accurately depicted on the preliminary plat map, and each lot contains an adequate building area as required under the FWCC. epcn4pa —Te-preovide=adequa4elzen,atie residential development, FWCC Chapter. 20, "Subdivisions," requires dedication of land on site for open space, or a fee- in-lieu payment. Total open space required for this plat is 60,222 square feet (1.38 acres, or. 15 percent of the 401,479 square -foot parcel). To comply with the open space requirements, the applicant has proposed, and the PARCS Department has approved ina June 23, 2006, memo (Exhibit L), a 1,174- foot -long pedestrian trail that links the east and west portions of the plat, with a fee -in- lieu -of payment for the balance of the open space requirement. The eight- foot -wide trail starts at 11 Place SW, extends eastward 197 feet along a shared driveway /public access easement; connects to a 241- foot -long soft surface section within the wetland buffer in tract A, to a 198 -foot -long section in tract B adjacent to the storm pond, and on to SW 315`'' Place, south of lot #8. The trail corridor provides approximately 9,392 square feet (2.34 percent) of usable open space as provided in the FWCC (refer to Exhibit M Mirror Estates Statistical Information, June 6, 2006). The pedestrian trail is proposed approximately 35 feet from the edge of wetland B. Due to the proximity to the wetland, open rail wood fencing and appropriate signage shall be incorporated within the pedestrian trail corridor to minimize potential or inadvertent human intrusion into the wetland and buffer. The applicant has proposed ownership of the trail be by the future homeowners association, except for that portion located within tract B. A text note addressing dedication and maintenance provisions shall be noted on the face of the final plat, and pursuant to the subdivision code, homeowners association covenants are required to be submitted for City review prior to final plat.approval. Refer to section VIII.B of this report for additional park and open space discussion. C. Vehicular Access and Circulation Primary vehicular access to the site will be provided via the extension of 8 Place SW and 11 Place SW between SW 314"' Place and SW 316 Place, as well as the western extension of SW 315 Place from 8 Avenue SW, which also provides direct vehicular access to. SW 312 Street. To comply with FWCC Section 20 151, which requires block perimeters no longer than 1,320 feet for non motorized trips and 2,640 for streets, an east/west street connection would be required across the subject property. Due to the presence of wetlands, Public Works staff supported a modification request to only construct a pedestrian trail for east/west connection. The City issued a July 6, 2006, letter approving a requested right -of -way modification.for reduction in width and material and the location of a required east/west pedestrian corridor (Exhibit IV). Pursuant to FWCC street improvement standards, all street improvements must be dedicated to the City of Federal Way for right -of -way and must be improved to applicable City standards. See Section VII of this report for a detailed description of the proposed roadway system and improvements. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05 -1005 90 /Doc: I. D. 39306 Page 9 D. Pedestrian System As proposed and:required, the plat complies with the FWCC subdivision code requirements for on and off -site pedestrian circulation; providing five foot sidewalks on both sides of interior streets and the exterior frontage street. The new sidewalks will connect with existing, sidewalk systems on .11 Place SW and 8 Place SW. As discussed above, Public Works staff conditionally approved an eight-foot wide pedestrian linkage between the east.and the west portions of the plat. The trail starts at 11 Place. SW, exteii rya- f°t rig a =s3 ed9l w curving 241 -foot long soft- surface section within the wetland buffer in tract A, to a 198 -foot long section consisting of a 1 -foot wide .storm drainage easement in' the buffer of wetland B in tract A adjacent to the storm pond, and connects to the SW 315 Place right -of -way south of lot. #8 viathe storm drainage tract B. Vegetation is required to separate the trail from wetland buffers and proposed lot #8. The western portion of the trail, including tract A, is proposed as private, owned and maintained by the homeowners association, while the balance of the trail would be dedicated to the City of Federal Way in conjunction with tract B. As discussed, the trail is proposed to intrude into the southern portion of the wetland B buffer. See Section VII of this report for a detailed description of the•proposed roadway system and improvements. E. Clearing, Grading Pursuant to FWCC Section 22 -179, the preliminary plat is subject to approved preliminary clearing and grading plans, and all natural vegetation shall be retained on the site to be subdivided, except that which will be removed for infrastructure improvements or grading as shown on approved engineering plans. The applicant has proposed to clear and grade approximately 52 percent of the site during infrastructure construction.. This would include clearing areas for roadways, storm drainage facility, utilities, the filling of wetlands A and C/D, and establishment of three separate stockpile areas over future building lots. With the proposed clearing and grading activities, the applicant would be removing 64 percent of the significant trees located on the site, leaving approximately 36 percent of the significant trees and corresponding native vegetation individual building lots and within the 50 -foot wetland buffer in NGPE tract. As discussed in Section IV.B of this report, a total of 20 significant trees would be removed from individual lot areas without replacement or mitigation. The City will review the proposed grading and clearing request pursuant to FWCC Section 22- 1568(c)(1) in conjunction with engineering review. A TESC plan must be submitted with construction plans and approved by the City prior to issuance of engineering approval. F. Landscaping -The applicant's preliminary landscape plan (Exhibit A4) provides landscaping as required.by the FWCC Chapter 20, "Subdivisions," including landscaping of the on -site storm drainage facility and street trees along public roads. As a recommended condition-of preliminary plat approval, the applicant's fmal landscape plan shall be prepared in accordance with the preliminary plat conditions of approval and shall be submitted for the City's review and approval prior to issuance of a engineering approval for plat improvements. FWCC Chapter 20 requires landscape perimeter landscape buffers only when the plat abuts an incompatible zoning district. The proposed plat is bordered on all sides by single family residential zoning; therefore, no perimeter buffers apply. Street trees, when mature, open space vegetation, and screening of the storm drainage tract will contribute to visual buffering. Street tree requirements are described in Section VI:F, below. Mirror Estates Preliminary Plat 05- 100590 /Doc. 1.o. 39306 Staff Report to the Hearing Examiner Page 10 The applicant's Tree Retention Plan (Exhibit A3) indicates that 47 of the total 77 significant trees within the proposed grading limits will be removed; including those located in future infrastructure areas. In addition, the project will retain all significant trees and vegetation .within the wetland and its setback. The applicant's preliminary landscape plan also proposes to add approximately 50 street trees along all internal streets, and 11 trees around the tract B storm drainage pond. Additional trees will be planted in conjunction with wetland creation and wetland buffer creation and restoration area. VII TRANSPORTATION A. Street Improvements As proposed and as required by the FWCC, all internal and external rights -of -way must be dedicated by statutory Warranty Deed to the City of Federal Way and improved to all applicable FWCC street standards. As correctly shown on the plat cross section on sheet 2 of 3, internal streets are designed in accordance with the City's local access street standard. The section for 11 Place SW includes a section `S' and includes a 60 -foot wide right -of -way, 36 -foot pavement width, vertical curb and gutter, four -foot planter strips, five foot wide sidewalks, streetlights, and street trees. The section for e Place SW, 8 Avenue SW, and SW 315 Place includes a section `U' and includes a 56 -foot wide right -of -way, 28 -foot pavement width, vertical curb and gutter, four -foot planter strips, five -foot wide sidewalks, streetlights, and street trees.. A traffic circle is incorporated into the 11 w Place street design to mitigate neighborhood concerns of connected streets and to serve as an appropriate traffic calming device, while the off -set of 8 Place SW creates an automatic traffic calming pattern. The cul-de -sac on SW 315 Place is .a 106 -foot diameter with 82 feet of pavement, vertical curbs, gutter, sidewalk, planter strip, streetlights, and street trees. Half street improvements on 8 Avenue SW include roadway widening, vertical curbs, gutter, four foot -wide planter strip, five foot -wide sidewalks, streetlights, and street trees, with a 30- foot -wide right -of -way. dedication required to accommodate the new roadway. The new roadways on 8 and 11 th Place will transition and align with existing roadways; however, a the new sidewalk along the plats 8 Avenue SW frontage will not connect to any other sidewalk until future development of the lot to the north provides this connection. The City's Traffic Engineer and South King Fire and Rescue reviewed the January 22, 2005, Mirror Lake Plat Traffic Impact Analysis prepared by Jake Traffic Engineering (Exhibit 01), the March 25, 2006, Mirror Lake Plat Traffic Impact Fee Analysis prepared by Jake Traffic Engineering.(Exhibit 02), and.submitted plans, and concluded that the proposed street-layout of the Mirror Estates subdivision is consistent with the adopted codes and comprehensive plan. B. Off -Site Traffic Mitigation This proposal has been reviewed under the State Environmental Policy Act (SEPA) as discussed in section III of this report. VIII. PUBLIC SERVICES A. Schools As part of the City's review of the proposal, the preliminary plat application was referred to the Federal Way School District for review. A January 25, 2005, school access analysis submitted by the applicant (Exhibit P) indicates that Lake Grove Elementary, Lakota Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 100590 /Doc. 1.0. 39306 Page 11 Middle School, and Federal Way High School will serve the proposed subdivision. All elementary and high school students from this development would receive bus transportation to and from school, as these schools are over one mile from the subject site. Students attending Lakota Middle School will walk to school via existing sidewalks and roadway shoulders on 8 Avenue SW, SW 312 Street, and 14' Avenue SW. School service areas are reviewed annually and may. be adjusted to accommodate enrollment growth and new. development. School impact fees, as authorized by City ordinance and collected at the time of building perrnit issuance, are currently .$3,169.00 per single family 1 IX. UTILITIES C .i i ii Plan and are subject to annual adjustment and update. B. Parks Open Space The subject site is located in Park Planning Area A of the Federal Way PARCS Comprehensive Plan. Mirror Estates is approximately 1/2 mile from the Lakota Park, 1/2 mile from French Lake Park, and 1/2 mile form Lake Grove Park. As more specifically described in section VII above, the PARCS Department has found that the proposed installation ()fa pedestrian trail linking the east and the west sections-of the proposed plat establishes 2.34 percent of the site in usable open space, a 91,353 square foot wetland and wetland buffer est conservancy open space, and a fee -in- lieu -of payment based on 7.66 percent ofthe total overall site acreage, will meet the subdivision code requirements for open space (Exhibit L). C. Fire Protection South King Fire and Rescue requires that a fire hydrant be located within 350 feet of each lot. The Certificate of Water Availability from the Lakehaven Utility District indicates that water will be available to the site in sufficient quantity to satisfy fire flow standards for the proposed development. The exact number and location of fire hydrants will be reviewed and approved by South King Fire and Rescue. A. Sewage Disposal The applicant proposes to serve the proposed plat by a public sewer system managed by Lakehaven Utility District. A November 19, 2005, Certificate of Sewer Availability (Exhibit P) indicates the district's capacity to serve the proposed development through a Developer Extension Agreement (DEA) between the applicant the. district. B. Water Supply The applicant proposes to serve the subdivision with a public water supply and distribution system managed by the Lakehaven Utility District. The .November 19, 2005, Lette of Water Charges (Exhibit Q) indicates Lakehaven's capacity to serve the proposed development through a Developer Extension Agreement (DEA). C. Drainage Facilities Development of the site will create additional runoff from new impervious surfaces such as streets, driveways, and rooftops. Storm drainage facilities are being designed in accordance with the 1998 KCSWDM and the City's amendments to.the manual. The applicant's storm drainage Technical Information. Report (TIR), revised November 16, 2005 (Exhibit JI), was reviewed by the City's Public Works Department. According to.the TIR, and TIR August 30, 2006, amendment (Exhibit J2), the western 3 /4 of the site sheet flows directly into wetland B, located in the center of the site, and the eastern %4 of the site flows into wetland A. Flows exit wetland A through an existing storm pipe which flows into an off -site detention pond north of wetland B, and thence into wetland B. Water from wetland A is 'bypassed' through the offsite pond and then into wetland B. The TIR assumes that the site Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 100590 /Doc. I.D. 39306 Page 12 exists as a single basin with all onsite flows being tributary to wetland B. Once leaving wetland B, storm flows are conveyed through existing City systems to the Lakota Wetland, through Lakota Creek, and into Puget Sound. A two -cell wet pond/detention pond facility, providing stormwater detention and water quality treatment, is proposed east of and adjacent to wetland B. This pond will be sized in compliance with the 1998 KCSWDM and City addendum to the manual. Also, following a historic volume discharge analysis, the applicant will direct a predetermined volume of roof runoff from lots 4- 8 into wetland B, located within tract A, to replace historic flow volumes. Further, the applicant will replace the volume ofstormwaterretenfrorrelmnrra g ofwetlandsTA C/D within the created portions of wetland B, in .order to maintain historic storage volume. Stormwater runoff from the developed western portion of the subdivision, west of wetland B, will be conveyed to the wet pond/detention pond facility (tract B) via a pipe installed within a storm drainage easement extending along the southern portion of lots 16 and 17, and through the southern portion of the wetland B buffer located in tract A. An eight -foot wide pedestrian trail will be located over portions of the drainage easement located in tracts A and B. Prior to issuance of construction permits, engineering plans and corresponding technical data: shall demonstrate that wetland hydrology is not impacted by the proposed subdivision development. Final review and approval of the storm drainage facilities as shown on the engineering plan will occur in conjunction with full drainage review. Stormwater design and plat drainage elements must conform to the standards, policies, and practices of the City of Federal Way's Surface Water Management Division as outlined in the adopted KCSWDM and City amendments, the Comprehensive Surface Water Management Plan, and the Stormwater System Operation and Maintenance Manual. The approved storm drainage facilities must be constructed per City code requirements, prior to final plat approval and recording of the subdivision. The detention facilities be screened with vegetation from the plat, the right -of -way, and surrounding properties. Cyclone fencing, if used, shall be black or dark green vinyl coated. X. ANALYSIS OF.PRELIMINARY PLAT DECISIONAL CRITERIA The FWCC establishes review procedures and decisional criteria for deciding upon various types of land use applications. Pursuant to FWCC Chapter 20, "Subdivisions," Section 20 -110, preliminary plat applications are.submitted to the hearing examiner for public hearing. The preliminary plat application and the recommendation of the hearing examiner are submitted to the City Council for approval or disapproval. Hearing Examiner Preliminary Plat Decisional Criteria Pursuant to FWCC Section 20= .126(c), the hearing examiner may recommend approval of the proposed preliminary plat only if the following decisional criteria are met. Decisional criteria and staff responses are provided below. 1. The project is consistent with the comprehensive plan. Staff Comment: The application is subject to the adopted Federal Way Comprehensive Plan (FWCP), which designates the property as Single-Family High Density. The proposed land use, Single Family Residential, with 7,200 square foot minimum lot size (RS -7.2), is consistent with density allowances and policies applicable to this land use as established in the FWCP. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 100590 /Doc. I.D. 39306 Page 13 2. The project is consistent with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan. Staff Comment: The preliminary plat application is required to comply with the provisions of the FWCC Chapter 18, "Environmental Policy Chapter 20, "Subdivisions Chapter 22, "Zoning"; and all other applicable codes and regulations. Future development of the residential subdivision will be required to comply with all applicable development codes and regulations. As proposed, and with conditions as recommended by staff, the preliminary plat will comply with all provisions of the chapter. 3. The project is consistent with the public health, safety, and welfare. Staff Comment: The proposed preliminary plat would permit development of the site consistent with the current Single Family High Density land use classification of the FWCP and map. Proposed access and fire hydrant locations must meet all requirements of South King Fire and Rescue. Future development of the plat in accordance with applicable codes and regulations will ensure protection of the public health, safety, and welfare. 4. It is consistent with the design criteria listed in FWCC Section 20 -2. Staff Comment: The proposed preliminary plat would promote the purposes identified in FWCC Section 20 -2 and the standards and regulations therein, as identified in the staff report, including effective use of land, promotion of safe and convenient travel on streets, provision for the housing needs of the community, protection of environmentally sensitive areas, and preservation of approximately 23 percent of the site as permanent open space. As proposed, and with conditions as recommended by City staff, the preliminary plat application complies with all provisions of the chapter. 5. It is consistent with the development standards listed in FWCC Sections 20 -151 through 157, and 20 -158 through 187. Staff Comment: Development of this site is required to comply with the provisions of FWCC Chapter 20, "Subdivisions Chapter 18, "Environmental Protection"; Chapter 22, "Zoning and all other applicable local and state development codes and regulations. As proposed, and as recommended by City staff, the preliminary plat application complies with all applicable statutes, codes, and regulations. XI. FINDINGS OF FACT Based on an analysis of the preliminary plat application, environmental record; and related decisional criteria, the Department:of Community Development Services finds that: 1. The proposal is to subdivide a vacant 9.37 acre parcel into 27 single family residentiallots with one storm drainage tract and one wetland/open space tract. A large wetland and buffer separates the east and west portions of the proposed plat..A. separate Process IV request for wetland elimination and wetland buffer intrusions for purposes oflot establishment, utility extensions, a pedestrian trail, and roadways has been forwarded to the Federal Way Hearing Examiner. 2. The proposed single family residential subdivision is consistent with existing Federal Way zoning and comprehensive plan designations, including RS -7.2 /Single Family -High Density. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 100590/Da.1.D. 39306 Page 14 3. The subject property contains environmentally sensitive areas as defined by the Federal Way City Code (FWCC), including four regulated wetlands (Wetlands A, B, and CD,) one non regulated wetland (Wetland E); and the site is within the Five Year and Ten Year contour areas associated with the Critical Aquifer Recharge and Wellhead Protection Areas. The City reviewed the applicant's specialized studies and material checklists related to sensitive areas, including.a wildlife report, wetland determination and mitigation plan, and Hazardous Material Inventory Statement as part of environmental review and recommendations, and found in these reports have been applied in the MDNS, reflected in preliminary plat conditions, and forwarded ...r.: a eT i' an propo o t ma es wetlands A, CID, and E; to mitigate wetland elimination with wetland and wetland buffer creation within wetland B, and to install a storm drainage easement under a pedestrian trail within the southerly buffer of wetland B. Design and construction of plat improvements in accordance with all state and local codes, policies, and regulations, and with all conditions as recommended, will ensure protection of environmentally sensitive areas and provide for the public health, safety, and welfare. 4. A Mitigated Environmental Determination of Nonsignificance (MDNS) was issued for this proposed action on October 7, 2006, based on a Staff Evaluation of Environmental Checklist. Mitigation measures for transportation and wildlife were applied to the project in the MDNS. One written comment was received regarding the TIA and mailbox locations. No appeals ofthe environmental determination were filed with the City. Pursuant to the FWCC, MDNS mitigation measures become conditions of project approval. 5. The preliminary plat was reviewed and determined to be consistent with all preliminary plat decision criteria set forth at FWCC Sections 20- 126(1) through (5), including consistency with the comprehensive plan; consistency with all applicable provisions of the chapter, including those adopted by reference from the comprehensive plan; consistency with the public health, safety, and welfare; consistency with the design criteria listed in FWCC Section 20 -2; and consistency with the development standards in FWCC Sections 20 -151 through 20 -157, and 20- 178 through 20 -187. 6. Lot sizes of the 27 proposed lots meet or exceed the underlying required minimum lot size of 7,200 SF; and range in size from 7,204 to 11,907 SF, with an average lot size of 7,934 SF. 7. City staff received and responded to written comments received from neighbors on the application. Neighbors' comments related to neighborhood traffic impacts, wildlife, and environmentally sensitive areas, and were considered in the environmental determination on the project. 8. The applicant's proposed grading plan clears 52 percent of the site, including 64 percent of existing significant trees, in conjunction with street and utility construction, wetland filling, and stockpiling activities. City staff will review the grading request subject to review of a final grading plan and subject to all conditions of preliminary plat approval. A TESC will be required to eliminate stockpile- related erosion and aesthetic issues and provide protection of critical areas. 9. The applicant's significant tree inventory indicates 26 of 73 significant trees will be retained within the proposed grading limits, including those located in the wetland and wetland buffer areas and on individual building lots. All significant trees and vegetation within the wetland Mirror Estates Preliminary Plat 05- 100590/o I.D. 39306 Staff Report"to the Hearing Examiner Page 15 and its setback will be retained in Native Growth Protection Tracts (NGPT's), and the applicant's Wetland Mitigation Plan also proposes to add native vegetation in the wetland buffer restoration areas. The City recommends the applicant submit a landscape plan that depicts replacement trees on those impacted building lots so that these lots will receive replacement trees based on the FWCC at time of residential construction, subject to review of a final grading plan, and all conditions of preliminary plat approval. 10. The applicant proposes to eliminate wetlands A, C /D, and E, to mitigate wetland elimination through wetland and wetland buffer creation within wetland B, to install a storm drainage disturbed areas. These .requests are subject to a Process IV Hearing Examiner's decision pursuant to FWCC Section 22= 1312(c) and FWCC Chapter 22, Article XVI. Denial or modification of the requests will require modification of the proposed subdivision design. 11. The applicant has proposed a 1,174 foot long pedestrian trail that links the east and west sides of the plat, retention and expansion of wetland B, restoration and enhancement of the wetland B buffer, and a fee -in- lieu -of payment equal to comply with preliminary plat open space requirements of the FWCC. The proposal results in preservation of approximately 22 percent of the site (91,353 square feet) in conservation open space, with approximately 2.34 percent of the site (9,392 square feet) in usable open space; and as approved by the Parks Department Director subject to review of final landscape plans as a condition of preliminary plat approval. 12. The applicant's wildlife study report noted that the Pileated woodpeckers, a.state candidate for listing as an endangered, threatened, or sensitive species, has been observed at the subject site. While the existing wetland habitat types provide moderate value to wildlife on the subject site, their isolation and small size limits overall wildlife values. Despite their presence, the site does not represent primary habitat for Pileated woodpeckers. The proposed development will displace approximately 7.81 acres of habitat while retaining 2.10 acres of wetland and associated wetland buffer for habitat. Additional opportunities for snags and other mitigating measures to increase wildlife habitat are required as SEPA conditions. 13. The City's Traffic Engineer reviewed and concurred with the applicant's Mirror Lake Traffic Impact Analysis and the Mirror Lake Traffic Impact Mitigation Fee Analysis prepared by Jake Traffic Engineering. The MDNS requires the applicant to construct or voluntarily contribute the project's pro -rata share to the City's impacted TIP projects, which will address impacts to the transportation system. The applicant also proposes a traffic circle on 11 Place SW concurrent with plat development to provide traffic calming. City staff reviewed and concurs with this proposal as a recommended condition of preliminary plat approval. 14. Public access will be provided by the extension of 8 Place SW and 11 Place SW between SW 314 Place and SW 316 Place, and the partial extension of SW 315' Place from 8 Avenue SW. Although vehicular connection between the east and the west sides of the plat is precluded by the large wetland, the applicant proposes pedestrian connection that links the east and west portions of the development. Plat layout provides for good vehicle and pedestrian circulation in accordance with all applicable right -of -way improvement requirements. In accordance with the FWCC, all street improvements must be dedicated as City right -of -way and improved to full street standards. The City's Traffic Engineer has reviewed the project and concluded that the proposed street.layout is consistent with the adopted codes and comprehensive plan in place at the time of the complete application. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05-100590/Doc. 1.D. 39306 Page 16 15. The applicant provided a school access analysis which indicates that the site will be served by Lake Grove Elementary School, Lakota Middle School, and Federal Way High School. High school and elementary students from the plat will be bussed from existing nearby stops, or new and additional stops as the district may determine appropriate for the conditions. Middle school students will walk to school via new existing sidewalk and roadway corridors. •16. Design and construction of surface drainage facilities in accordance with the 1998 KCSWDM and City's amendments to the manual, the conditions of the MDNS, and recommended runoff, water quality, and infiltration/storage related impacts to wetlands are addressed. The applicant's TIR was reviewed and accepted by the City's Public Works Department. Storm drainage facilities consist of a two cell wetpond/detention pond facility adjacent to wetland B, and connecting to existing public stormwater systems that flow to Puget Sound. The system will collect and treat runoff from the east and west portions of the subject site. The pond will be sized in compliance with the KCSWDM and City addendum to the manual. The applicant proposes to direct roof runoff from lots 4 -8 into wetland B to replace historic flow volumes, and will replace stormwater retention volumes contained in wetlands A and C/D within the wetland B creation area. 17. The preliminary plat application was reviewed for consistency with all applicable state and local codes, policies and regulations, including the Federal Way Comprehensive Plan (FWCP); Federal Way City Code (FWCC) Chapters 18, "Environmental Policy"; 19, "Planning and Development 20, "Subdivisions 21, "Surface and Stormwater Management Chapter 22, Articles XIV, "Environmentally Sensitive Areas XIX, "Community Design Guidelines and XVI, "Improvements the 1998 King County Surface Water Design Manual; and King County Road Standards. As proposed and recommended by staff, the preliminary plat is consistent with the FWCP and all other applicable codes and regulations. 18. Water and sewer facilities are available from the Lakehaven Utility District and are adequate to serve the proposed development. It is the applicant's responsibility to secure all necessary water and sewer services from the utility provider. 19. As proposed and recommended by staff, approval and development of the proposed preliminary plat will ensure consistency and compatibility with existing surrounding single family and multifamily zoning,. uses, and densities. 20. Pursuant to the FWCC, prior to final plat approval and recording, all required and approved improvements will be constructed, or the improvements appropriately bonded, per City code requirements. XII. RECOMMENDATION Based on review of the applications, environmental record, and pertinent decisional criteria, the Department of Community Development Services recommends that the Hearing Examiner recommend approval of the preliminary plat; and approve the Process IV component of the application, subject to the following conditions: Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05- 100590 /Doe. T.D. 39306 Page 17 1. Prior to the City's approval of engineering plans, the applicant shall submit a final landscape plan, prepared by a licensed landscape architect, addressing tree preservation within the plat, all landscaping within plat boundaries, wetland mitigation planting approved by the Federal Way Hearing Examiner, restoration of the areas disturbed by installation of the storm drainage easement and pedestrian trail outside of tract A, visual screening of the tract B storm drainage tract, and street trees for review and approval by the Directors of Community Development, Public Works, and Parks, Recreational, and Cultural Services (PARCS). Prior to submittal to shall reflect all applicable recommendations contained in the applicant's Wetland Determination and Mitigation Plan. Pursuant to FWCC Sections 22- 1286(d)(2), 22 -1243, 22- 1313(3), and 22- 1358(e)(1), the City may require the applicant to pay for the services of a wetland biologist to review plans, provide recommendations, and conduct inspections and/or monitoring on behalf of the City, as determined by the Community Development Director. 2. All on -site fencing associated with plat construction is subject to the City's final review an approval of design, location, and any screening. Fencing shall allow for the migration of small wildlife animals, where appropriate. Any chain link fencing, if approved by the City, shall be vinyl coated black or green and shall be screened with vegetation. 3. Prior to final plat approval, open rail fencing, appropriate vegetation, and appropriate signage shall be installed to separate the pedestrian trail and residential lots from wetland B setback. 4. Rockeries and retaining walls associated with plat construction must reflect residential scale, design, and sensitivity of materials or treatment, including use of vegetation and/or terracing, where they are visible from adjacent residences or usable open space. 5. The final plat drawing shall dedicate all usable open space in an open space tract to be owned in common and maintained by property owners of the proposed subdivision, and shall prohibit removal or disturbance of vegetation and landscaping within the tract, except as necessary for maintenance or replacement of existing plantings and as approved by the City. Additional vegetation may be located in open space tracts to meet conditions as approved by the City. A note shall be included on the final plat map that the open space tract shall not be further subdivided, may not be developed with any buildings or other structures except as may be approved by the City for recreational purposes only for the benefit of the homeowners, and may not be used for financial gain. Mil. LIST OF EXHIBITS A Al Reduced Scale Preliminary Plat Map, revised January 22, 2007 A2 Preliminary Grading and Utility Plan, revised January 22, 2007 A3 Tree Retention Plan, revised January 22, 2007 A4 Preliminary Landscape Plan, August 10, 2006 B. Vicinity Map 7 Full size plan set to the Federal Way Hearing Examiner Mirror Estates Preliminary Plat 05- 100590 /n«. 1.n. 39306 Staff Report to the Hearing Examiner Page 18 C. Comment Letters Received Following Notice of Application Cl Judith Meland C2 David and Connie McClure C3 Paul Jackson C4 Kathleen Murray C5 Jonathan and Chandra Gamble D. City Responses to Cl through C5, May 26, 2006 E. MDNS Issued October 7, 2006 G. Gates SEPA Comment Letter and City Response H. Boundary and Topographic Survey prepared by Peterson Engineering, Inc., February 1, 2005 I. Hazardous Material Inventory Checklist, June 7, 2005 J. J1 Technical Information Report (TIR) prepared by J3 Civil Engineers, PLLC, revised November 11, 2005 J2 Addendum to TIR, August 30, 2006 K. Wildlife Study Report prepared by Chad Armour, LLC, July 31, 2006 L. PARCS Memorandum, June 23, 2006 M. Mirror Estates Statistical Information, June 6, 2006 N. City Right of Way Modification, July 16, 2006 0. Traffic Impact Analysis 01 Mirror Lake Plat Traffic Impact Analysis prepared by Jake Traffic Engineering, Inc., January 22, 2005 02 Mirror Lake Plat Traffic Impact Fee Analysis prepared by Jake Traffic Engineering, Inc., March 25, 2006 P. School Access Analysis, January 21, 2005 Q. Certificate of Sewer Availability R. Certificate of Water Availability TRANSMITTED TO THE PARTIES LISTED HEREAFTER: Federal Way Hearing Examiner Applicant New Concept Homes Project Engineer Jeritt Jolma, J3 Civil Engineers, PLLC Federal Way Staff Deb Barker, Sean Wells, Raid Tirhi, William Appleton City's Critical Areas Consultant Suzanne Bagshaw, OTAK, Inc. Mirror Estates Preliminary Plat Staff Report to the Hearing Examiner 05-100590/Doc. I.D. 39306 Page 19 Sa1Mge Me MOO, I�w Fa a v v v v v NO.LONINSVM AVM 7V213031 dO A10 (N9OPO6COOI SO1 a38wnN 37H 9311/1S3 HOHlIIW in.IIIMIIMIPON, a., MOM v v v v v MOO, OISZIO S31 UONSIIN S311 ONV 9N/OVH`J ANVN/W7311d 111 ki 111 0:44 44 4 ?O. 4 4.■ .4 4 4.• gggggg!ggttte..ttwttttt ttIttt tt atategttttettttattttt EXHIBIT 01977 07/7 LWOW 42.4.00 WNW 40mM /MIMI 01 A a __-61-P„ si H 1 1: I I .4 1 I joi 1 IA c 1 '4 ?P Ri 9 t f te- A 4 v i oi-f,fei 1 1 3 mmiummiciumlia II�II @IIII�111111�161�1111111�1�1 CITY OF F Way Vicinity Ma S SW 310 ST EXHIBIT 3 PAGE e OF Mirror Lake Estates Res. Page 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, APPROVING MIRROR ESTATES PRELIMINARY PLAT, FEDERAL WAY FILE NO. 05-100590-00 SU. WHEREAS, the owner, New Concept Homes, applied to the City of Federal Way for preliminary plat approval to subdivide certain real property known as Mirror Estates, and consisting of 9.37 acres into twenty -seven (27) single- family residential lots located on the west side of the 31500 block of 8 Avenue SW; and WHEREAS, on October 7, 2006, an Environmental Mitigated Determination of Nonsignificance (MDNS) was issued by the Director of Federal Way's Department of Community Development Services pursuant to the State Environmental Policy Act (SEPA), Chapter 43.21 C; RCW, and WHEREAS, the Federal Way Hearing Examiner on January 30, 2007, held a public hearing concerning Mirror Estates preliminary plat; and WHEREAS, following the conclusion of said hearing, on February 9, 2007, the Federal Way Hearing Examiner issued a written Report and Recoinmendation containing findings and conclusions, and recommending approval of Mirror Estates preliminary plat subject to conditions set forth therein; and WHEREAS, the Federal Way City Council has jurisdiction and authority pursuant to Section 20- 127 of the Federal Way City Code to approve, deny, or modify a preliminary plat and/or its conditions; and WHEREAS, on February 26, 2007, the City Council Land Use and Transportation Committee considered the record and the Hearing Examiner recommendation on Mirror Estates preliminary plat, pursuant to Chapter 20 of Federal Way City Code, Chapter 58.17 RCW, and all other applicable City codes, and voted to forward a recommendation for approval of the proposed Mirror Estates preliminary plat to the full City Council, with no changes to the Hearing Examiner recommendation; and WHEREAS, on March 6, 2007, the City Council considered the record and the Hearing Examiner recommendation on Mirror Estates preliminary plat, pursuant to Chapter 20 of Federal Way City Code, Chapter 58.17 RCW, and all other applicable City codes. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of Findings of Fact and Conclusions. 1. The findings of fact and conclusions of the Hearing Examiner's February 9, 2007 Report and Recommendation, attached hereto as Exhibit A and incorporated by this reference, are hereby adopted as the findings and conclusions of the Federal Way City Council. Any finding deemed to be a conclusion, and any conclusion deemed to be a finding, shall be treated as such. 2. Based on, inter alia, the analysis and conclusions in the Staff Report and Hearing Examiner's recommendation, and conditions of approval as established therein, the proposed subdivision makes appropriate provisions for the public health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary waste, parks and recreation, play grounds, schools and schools grounds, and all other relevant facts as are required by City code and state law, and provides for sidewalks and other planning features to assure safe walking conditions for students who walk to and from school. 3. The public use and interest will be served by the preliminary plat approval granted herein. Section 2. Application Approval. Based upon the recommendation of the Federal Way Hearing Examiner and findings and conclusions contained therein as adopted by the City Council immediately above, Mirror Estates preliminary plat, Federal Way File No. 05- 100591 -00 SU, is hereby approved, subject to conditions as contained in the February 9, 2007, Report and Recommendation of the Federal Way Hearing Examiner (Exhibit A). Res. Page 2 Section 3. Conditions of Approval Integral. The conditions of approval of the preliminary plat are all integral to each other with respect to the City Council finding that the public use and interest will be served by the platting or. subdivision of the subject property. Should any court having jurisdiction over the subject matter declare any of the conditions invalid, then, in said event, the proposed preliminary plat approval granted in this resolution shall be deemed void, and the preliminary plat shall be remanded to the City of Federal Way Hearing Examiner to review the impacts of the invalidation of any condition or conditions and conduct such additional proceedings as are necessary to assure that the proposed plat makes appropriate provisions for the public health, safety, and general welfare and other factors as required by RCW Chapter 58.17 and applicable City ordinances, rules, and regulations, and forward such recommendation to the City Council for further action. Section 4. Severability. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the.validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 6..Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, THIS DAY OF 2007. Res. Page 3 CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK,'LAURA HATHAWAY APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Res. Page 4 COUNCIL MEETING DATE: March 6, 2007 ITEM J�h CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AWC Worker's Compensation Retro Program POLICY QUESTION: Should the City join the AWC Worker's Comp Retrospective Rating program? COMMITTEE: Finance, Human Services and Regional Affairs CATEGORY: Consent Ordinance Public Hearing City Council Business Resolution Other STAFF REPORT BY: Mary McDougal, Human Resources Manager MEETING DATE: February 27, 2007 DEPT: Management Services ATTACHMENTS: City of Federal Way Experience Modification Factor History chart, and documents necessary to join the AWC Worker's Comp Retro program, including AWC Participation Agreement and Group Enrollment Application, and L &I Application for Group Membership. OPTIONS CONSIDERED: W ILDING INDUSTRY ASSOCIATION OF WASHINGTON (BIAW) AND ASSOCIATION OF WASHINGTON CITIES (AWC) TRO PROGRAMS. STAFF RECOMMENDATION: Staff recommends that the City execute the necessary documents to join the AWC Worker's Comp Retro Program, effective April 1, 2007. CITY MANAGER APPROVAL: 'nee DIRECTOR APPROVAL: 1v� Committee Counci COMMITTEE RECOMMENDATION: Approve recommendation to execute documents to join the AWC Worker's Comp etro Program, and forward to the City Council for final approval. W! Mogi ,Ztpo4 M. (2 1V10110 wat soma raileAD via, cieaX hmar, Chair. ne Burbidge, Member (J Jack Dove Member PROPOSED COUNCIL MOTION: `7 move ap Koval of the recommendation. COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1ST reading Enactment reading ORDINANCE RESOLUTION CITY OF FEDERAL WAY STAFF REPORT Date: February 19, 2007 To: Finance, Human Services Regional Affairs Committee Via: Neal Beets, City Manager From: Mary McDougal, Human Resources Manager Subject: AWC Worker's Comp Retro Program BACKGROUND: Washington State requires that all employees be covered by industrial insurance. Premiums paid by employers and employees pay for medical care for job related injuries and illnesses, and wage replacement when the injury or illness is serious enough to miss work. The system provides payment to injured workers and protects employers from litigation. Worker's compensation/industrial insurance premiums are calculated based on claims history. Currently the City of Federal Way has a "experience modification factor" of 1.0373. The industry average is 1.00. Base premium rates are multiplied by the experience modification factor to arrive at the total premium. In 2007, based on our prior claims history, Federal Way is paying slightly more than the industry average. Group Retrospective Rating Programs for Worker's Compensation are approved through the Department of Labor and Industries and provide employers an opportunity to receive refunds on worker's compensation premiums by reducing the actual costs paid out for claims. Joining the AWC Group Retro program allows the City to participate in a pool with other cities and spread the risk and benefit from regular refunds. The goal of the AWC Retro program is to lower everyone's experience modification factor below the industry average, to .75. In 2007, our annual premium projection exceeds the AWC Retro program objective by $82,383. Participation in the AWC Retro program allows for access to important resources to reduce the frequency and severity of accidents, including experienced claims representative overseeing job related injuries and illnesses, on -line access to claim documents, safety training, and assistance with accident prevention program development. The AWC Retro program charges a service fee of 6.5% of total premium, approximately $22,000 for the City of Federal Way for 2007. Despite this cost, the value of active claims management, the safety and risk education and training provided, the access to professional risk and Safety consultants, and the potential for future refunds of worker's compensation premiums have resulted in this recommendation to join the AWC Worker's Comp Retro Program effective April 1, 2007. FHSRAC February 27, 2007 Agenda stern F Pzsl of.6 19, ,,,q..3io% p FHSRAC February 27. 2007 Agenda Item D Page 3 of 6 O O N O O 0 0 to� 1.) I 4 r13 U O s C N o sv a D W N E m U O O N O to M O AS$OCIA'rION OF WASHINGTON T (360) 753 -4137 Toll Free: 1.800- 562 -8981 Fax (360) 753 =0149 Insurance Services Fax (360) 753 -0148 La Association of Washington Cities WORKERS' COMPENSATION GROUP RETRO PROGRAM PARTICIPATION AGREEMENT AND GROUP ENROLLMENT APPLICATION Government, Utilities Related Services 1. Goals of the Plan: As a member in good standing with the Association of Washington Cities 2.. Administration Management of the Plan: City of Federal Way Member Name 574,570 -00 LA! Account Number 1076 :Franklin St. SE Olympia WA 98501 1346 Enrolls by:this agreement as a participating member in the Group. Retrospective Rating Plan Agreement submitted by AWC. This contract agreement renews provided the membersubmits, is by Labor& Industries, a valid "Application For Group Membership And Authorization For Release' Of Insurance Data" (L &I retro,application form). A. Offer participants an opportunity to qualify for refunds on Standard Premium paid to the Department of Labor Industries B. Reduce the frequency and severity of industrial injuries; and C. Reduce participants' experience factor AWC will be responsible for the day -to -day operation of the Plan. Duties include, but are not limited to: A. Assisting plan participants in reducing the frequency and severity of industrial injuries; B. Educating plan participants in the most appropriate ways to control costs; C. Claims Management Services; D. Introduction and training materials; E. Annual Retrospective Review; and F. Administration of State. -Fund claims .while enrolled in AWC Group Program. G. Loss Control and Risk Management Services: FHSRAC February 27, 2007 Agenda Iiem:D Page :4 of.6 AWC Retro Advisory Committee A committee consisting of no.morethan.sever member cities/towns will be assembled to advisethe AWC Retro Plan Administrator on operational issues including contract terms, distribution of refunds, program enhancements, conditions for continued participation and other issues. This committee shall meet at least once per year to develop policy, review participants, adjust•the contract terms or address any other issues regarding the successful administration of the plan. Member'Agrees To: A. During contract term, maintain an individual account for workers' compensation insurance in good standing with the Department of Labor Industries; B. Comply with all applicable laws, rules and regulations set forth by L C: Participate.. in safety and loss control programs available as an AWC Retro Plan member; D. Maintain membership in the Association of Washington Cities through the final retro year adjustment; E. Pay a Seirvice Fee of six and one half percent (6.5 of total Industrial Insurance Premium, billed annually. in January. F. If you do not pay your service fee as agreed the member will forfeit any refund. 4. Refunds /Adjustments: A. It is understood and agreed by the employer that all refunds, exceeding Service Fees of six and one half percent (6,5 of Industrial Insurance Premium, will be made on the.basis of a merit rated formula based on :performance. .However, .should the. Member's retro premium exceed their standard premium the:member will. not be eligible for a refund beyond.their fee. Plan participants also acknowledge that returns are..based on a number of factors, such as premium size, claim .costs, and related factors, therefore retums are not:guaranteed. B. Employers acknowledge that AWC is enrolled in Plan A2 with a Maximum Premium Ratio (MPR) of 1.15. If a group assessment develops for any Plan Year, those members that caused the assessment will be assessed.first, up to a.maximum liability of fifteen.percent (15 of the participating. member's Standard Premium.. If necessary to.cover.the assessment, the remaining members shall pay. the balance.on the basis of their individual percentage of the total group s premium. Penaltie become due and payable within 30 days of notification of the amount.. If you do NOT re- enroll in the program, any refund will be held until the final adjustment ofthat Retro year. 5. Indemnification /Liability: Each party shall indemnify and hold harmless the other and its directors, officers, employees, agents; parents, subsidiaries,. successors and assigns from and against any,and all liabilities, claims, suits, actions, demands, settlements, losses, judgments, costs, damages, and expenses (including reasonable attorneys fees) arising out of or resulting from, in whole or part, the acts or omissions of the indemnifying party, its employees, agents or contractors and the indemnifying party's affiliated companies and their employees, agents or contractors. Authorized By: (Printed Name) (Title) (Si (Address/Street) City of Federal Way (City/Town Applicant) (Date) FHSRAC February 27 2007 Agenda Iten.D Page 5 of 6: Type or print name Title Date Owner, partner, corporate officer .Signature Department of Labor and Industries Retrospective Rating www.LNI.wa.gov Mail to association Association of Washington Cities 1076 Franklin Street SE Olympia, WA 98501 -1346 Employer City of FEDERAL WAY F250 -016 -000 app for group membership and authorization for release of insurance data 4 -04 APPLICATION FOR GROUP MEMBERSHIP AND AUTHORIZATION FOR RELEASE OF INSURANCE DATA RetroID 122 UBI 601 223 538 Account ID 574,570 -00 Application Deadline 03/15/07 Coverage Year Beginning 01/01/07 If you have more than one L &1 industrial insurance account you must enroll all sub accounts that are of a similar business nature. You may elect to enroll all dissimilar businesses. If you want to enroll dissimilar businesses, please check the sub account box. If you have questions about this requirement please contact the business association listed above or L &1 at (360) 902 4851. As a member of the sponsoring organization listed above, this employer applies for enrollment in the retrospective rating group sponsored by the organization. L &I will notify the sponsoring organization of acceptance or denial of your application to participate in the group. It is the responsibility of the sponsoring organization to notify you of this acceptance or denial. As a pre- requisite of enrollment each of your industrial insurance accounts must be in good standing at the time of enrollment or you will not be allowed to participate in retrospective rating. By signing this application, the employer named above agrees with all of the following conditions: L &1 will automatically re- enroll the employer as a member of the group in future coverage periods provided the employer's industrial insurance account is in good standing at the time of re- enrollment. If the employer does not want to participate in future coverage periods the employer or sponsoring organization must notify L &I in writing prior to the beginning of the respective coverage period. The employer authorizes L &1 to furnish the sponsoring organization or their designee with data and information obtained from the employer's industrial insurance account(s). The sponsoring organization will represent the employer in all matters applicable to retrospective rating participation and the employer's industrial insurance account(s). The employer agrees to comply with L &1 rules, regulations and laws and is bound by the terms of the agreement between the sponsoring organization and L &I. The employer will cooperate with L &I claims management activities and will participate in the sponsoring organization's claims management and workplace safety initiatives. All retrospective rating adjustments that may be earned by the employer will be given to the sponsoring organization. L &I is not involved in the distribution of a group refund to the individual group members except in the case of defunct group. These conditions are in effect immediately and will remain in effect through the term of any agreement between the sponsoring organization and L &l. NOTE: L &I disclaims any interest in any other contract you may enter into with the sponsoring organization as their pre- requisite of your participation in the retrospective rating group that they sponsor, and L &I neither approves or disapproves of any language or provision contained in these other contracts. RETURN this application directly to the above organization. DO NOT send this application directly to L &I. Signature of an owner, partner or corporate officer of the employer named above is required to participate in this retros rating grou FHSRAC February 27, 2007 Agenda Item Q Page 6 of 6 COUNCIL MEETING DATE: 03/06/2007 ITEM 5 I SUBJECT: Assistant City Manager and Police Chief 401 Governmental Money Purchase Plan CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL POLICY QUESTION: Should the City adopt a 401 Governmental Money Purchase Plan and Trust for the Assistant City Manager and Police Chief positions? COMMITTEE: Finance, Human Services and Regional Affairs MEETING DATE: February 27, 2007 CATEGORY: .s21 Consent Ordinance Public Hearing City Council Business SI Resolution Other STAFF REPORT BY: Mary McDougal, Human Resources Manager DEPT: Management Services ATTACHMENTS: Documents necessary to adopt a 401a plan including: Plan Resolution, 401 Governmental Money Purchase Plan Trust Basic Document (includes Declaration of Trust), and Plan Adoption Agreement. OPTIONS CONSIDERED: Adoption of a 401 Money Purchase Plan allows the City to provide compensation to employees 4110 in the eligible positions in the form of funds available for retirement, and allows for additional voluntary deferral by the employees. In 1999, the City adopted such a plan for the City Manager. IRS regulations require that the City contribution is the same (either percentage or dollar amount) for all positions in the plan. Adopting a separate plan for the Assistant City Manager and Police Chief positions allows the City to set a different contribution rate. STAFF RECOMMENDATION: Staff recommends adoption of the 401a plan for the ACM and Police Chief positions. CITY MANAGER APPROVAL: Linda K. hmar, Chair COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 DIRECTOR APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION Committee Council COMMITTEE RECOMMENDATION: Adopt a resolution to establish a 401 Governmental Money Purchase Plan for the Assistant City Manager and Police Chief positions and execute the necessary plan documents. eanne Burbidge, Member v Jack Dovey,. Member PROPOSED OUNCIL MOTION: "I move approval of the Resolution to establish a 401 Governmental Money Purchase Plan for Assistant City Manager and Police Chiefpositions, and to execute the necessary plan documents." Date: To: Via: From: Subject: BACKGROUND: February 20, 2007 Finance, Human Services Neal Beets, City Manage Mary McDougal, Human CITY OF FEDERAL WAY STAFF REPORT onal Affairs Committee es Manager Assistant City Manager and Police Chief 401 Govemmental Money Purchase Plan The recent promotions of the Deputy Police Chief to Police Chief and two Department Directors to Assistant City Manager prompted a review of their compensation, which has resulted in this recommendation to adopt a 401 Governmental Money Purchase Plan. In 1999, a 401 Goverrunental Money Purchase Plan was implemented at the request of then City Manager David Moseley, to allow him an opportunity to save for retirement, in addition to the deferred compensation plan, since his contribution to that plan was already at the maximum level. As you know, the City has continued to make 401a plan contributions as part of the City Manager compensation package, currently at the maximum level allowed by the IRS. Similarly, the Police Chief has requested the ability to set aside additional funds for retirement. IRS regulations require that the City contribution is the same (either percentage or dollar amount) for all positions in the plan. Adopting a separate plan for the Assistant City Manager and Police Chief allows the City to set a different contribution rate for those positions than is currently established for the City Manager. The proposal is to contribute $6,000 annually on behalf of the Assistant City Managers and the Police Chief. Attached for your review are the documents necessary to adopt a 401 Governmental Money Purchase Plan for the ACMs and Police Chief. Please contact me if you have further questions or need additional information. FHSRAC February 27, 2007 Agenda Item E Page 2 of 48 A RESOLUTION OF. THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING A 401 (A) MONEY PURCHASE PLAN #106325. NAME OF EMPLOYER: CITY OF FEDERAL WAY, WASHINGTON EMPLOYER PLAN NUMBER: 106325 WHEREAS, the City of Federal Way "City has employees rendering valuable services; and WHEREAS, the establishment of a money purchase retirement plan benefits employees by providing funds for retirement and funds for their beneficiaries in the event of death, and benefits the 410 City by assisting in the attraction and retention of competent employees; WHEREAS, the City desires that its money purchase retirement plan be administered by the ICMA Retirement Corporation and that the funds held in such plan be invested in the Vantage Trust, a trust established by public employers for the collective investment of funds held under their retirement and deferred compensation plans: NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. money purchase retirement plan (the "Plan #106325 in the form of Res. Page 1 RESOLUTION NO. Plan Form. The City hereby establishes a FHSRAC February 27, 2007 •a...., c n 7 ni AO The ICMA Retirement Corporation Governmental Money Purchase Trust, pursuant to the specific provisions of the Adoption Agreement, a copy of which is attached hereto and incorporated herein by this reference. Section 2. Plan Assets. The Plan shall be maintained for the exclusive benefit of eligible employees and their beneficiaries. The City hereby executes the Declaration of Trust of the Vantage Trust, which is attached hereto, intending this execution to be operative with respect to any retirement or deferred compensation plan subsequently established by the Employer if the assets of the plan are to be invested in the Vantage Trust. Section 3. Plan Trustee. The City hereby agrees to serve as Trustee under the Plan and to invest funds held under the Plan in the Vantage Trust; and Section 4. Plan Coordinator. The Human Resources Manager shall be the coordinator of the Plan; shall .receive reports, notices, etc., from the ICMA Retirement Corporation or the Vantage Trust; shall cast, on behalf of the City, any required votes under the Vantage Trust; and may delegate any administrative duties relating to the Plan to the appropriate departments. The Human Resources Manager is hereby authorized to execute all necessary agreement with the ICMA Retirement Corporation incidental to the administration of the Plan. Res. Page 2 FHSRAC February 27, 2007 Agenda Item E Page 4 of 48 Section 5. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent. jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 7. Effective Date. The plan shall be effective January 1, 2007. RESOLVED BY THE CITY COUNCIL 'OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of 2007. ATTEST: CITY CLERK, LAURA HATHAWAY APPROVED AS TO FORM: CITY ATTORNEY, PAT RICHARDSON Res. Page 3 CITY OF FEDERAL WAY MIKE PARK, MAYOR FHSRAC February 27, 2007 Ananrla Tfam F Pan. 5 Of 48 FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K: \Resolution \40laplan2007 Res. Page 4 FHSRAC February 27, 2007 Agenda Item E Page 6 of 48 RESOLUTION FOR A LEGISLATIVE BODY RELATING TO A MONEY PURCHASE PLAN RESOLUTION OF City of Federal Way (EMPLOYER NAME). WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the establishment of a money purchase retirement plan benefits employees by providing funds for retirement and funds for their beneficiaries in the event of death; and WHEREAS, the Employer desires that its money purchase retirement plan be administered by the ICMA Retirement Corporation and that the funds held such plan be invested in the Vantage Trust, a trust established by public employers for the collective investment of funds held under their retirement and deferred compensation plans: NOW THEREFORE BE IT RESOLVED that the Employer hereby establishes or has established a money purchase retirement plan (the "Plan in the form of: (Select one) M] The ICMA Retirement Corporation Governmental Money Purchase Plan Trust, pursuant to the specific provisions of the Adoption Agreement (executed copy attached hereto). The Plan and Trust provided by the Employer (executed copy attached hereto). The Plan shall be maintained for the exclusive benefit of eligible employees and their beneficiaries; and BE IT FURTHER RESOLVED that the Employer hereby executes the Declaration of Trust of the Vantage Trust, and attached hereto as Appendix B, intending this execution to be operative with respect to any retirement or deferred compensation plan subsequently established by the Employer, if the assets of the plan are to be invested in the Vantage Trust. BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as trustee under the Plan and to invest funds held under the Plan in the Vantage Trust; and BE IT FURTHER that theHuman Resources Mg(nse title of official, not name) shall be the coordinator for the Plan; shall receive reports, notices, etc., from the ICMA Retirement Corporation or the Vantage Trust; shall cast, on behalf of the Employer, any required votes under the Vantage Trust; may delegate any administrative duties relating to the Plan to appropriate departments; and BE IT FURTHER RESOLVED that the Employer hereby authorizes HR Manager (use title not name) to execute all necessary agreements with the ICMA Retirement Corporation incidental to the administration of the Plan. I Laura Hathaway Clerk of the (City, County, etc.) of Federal Way, WA, do hereby certify that the foregoing resolution proposed by (Council Member, Trustee, etc.) of City of Federal Way was duly passed and adopted by the (Council, Board, etc.) of the (City, County, etc.) of Federal Way at a regular meeting thereof assembled this 6th day of March 200 7, by the following vote: AYES: NAYS: ABSENT: (SEAL) Clerk of the (City, County, etc.) ICMA Retirement Corporation P. O. Box 96220 Washington, DC 20090 -6220 1 -800- 326 -7272 FHSRAC February 27, 2007 Agenda Item E Page 7 of 48 icRC Building Retirement Security PURPOSE The Employer hereby adopts this Plan and Trust to provide funds for its Employees' retirement, and to provide funds for their Beneficiaries in the event of death. The benefits provided in this Plan shall be paid from the Trust. The Plan and the Trust forming a part hereof are adopted and shall be maintained for the exclusive benefit of eligible Employees and their Beneficiaries. Except as provided in Sections 4.10 and 14.03, no part of the corpus or income of the Trust shall revert to the Employer or be used for or diverted to purposes other than the exclusive benefit of Participants and their Beneficiaries. II. DEFINITIONS GOVERNMENTAL MONEY PURCHASE PLAN TRUST 2.01 Account. A separate record which shall be established and maintained under the Trust for each Participant, and which shall include all Participant subaccounts created pursuant to Article IV, plus any Participant Loan Account created pursuant to Section 13.03. Each subaccount created pursuant to Article IV shall include any earnings of the Trust and adjustments for withdrawals, and realized and unrealized gains and losses allocable thereto. The term "Account" may also refer to any of such separate subaccounts. 2.02 Accounting Date. Each day that the New York Stock Exchange is open for trading, and such other dates as may be determined by the Plan Administrator, as provided in Section 6.06 for valuing the Trust's assets. 2.03 Adoption Agreement. The separate agreement executed by the Employer through which the Employer adopts the Plan and elects among the various alternatives provided thereunder, and which upon execution, becomes an integral part of the Plan. 2.04 Beneficiary. The person or persons (including a trust) designated by the Participant who shall receive any benefits payable hereunder in the event of the Participant's death. The designation of such Beneficiary shall be in writing to the Plan Administrator. A Participant may designate primary and contingent Beneficiaries. Where no designated Beneficiary survives the Participant or no Beneficiary is otherwise designated by the Participant, the Participant's Beneficiary shall be his /her surviving spouse or, if none, his /her estate. Notwithstanding the foregoing, the Beneficiary designation is subject to the requirements of Article XII unless the Employer elects otherwise in the Adoption Agreement. Notwithstanding the foregoing, where elected by the Employer in the Adoption Agreement (the "QJSA Election the Beneficiary designation is subject to the requirements of Article XVII. Notwithstanding the foregoing, to the extent permitted by the Employer, a Beneficiary receiving required minimum distributions in accordance with Article X and not in a benefit form elected under Article XI or XII, may designate a Beneficiary to receive the required minimum distributions that would have otherwise been payable to the initial Beneficiary but for his or her death. 2.05 Break in Service. A Period of Severance of at least twelve (12) consecutive months. In the case of an individual who is absent from work for maternity or paternity reasons, the twelve (12) consecutive month period beginning on the first anniversary of the first date of such absence shall not constitute a Break in Service. For purposes of this paragraph, an absence from work for maternity or paternity reasons means an absence (1) by reason of the pregnancy of the individual, (2) by reason of the birth of a child of the individual, (3) by reason of the placement of a child with the individual in connection with the adoption of such child by such individual, or (4) for purposes of caring for such child for a period beginning immediately following such birth or placement. FHSRAC February 27, 2007 Agenda Item E Page 9 of 48 2.06 Code. The Internal Revenue Code of 1986, as amended from time to time. 2.09 Earnings. (a) 2.07 Covered Employment Classification. The group or groups of Employees eligible to make and /or have contributions to this Plan made on their behalf, as specified by the Employer in the Adoption Agreement. 2.08 Disability. A physical or mental impairment which is of such permanence and degree that, as determined by the Employer, a Participant is unable because of such impairment to perform any substantial gainful activity for which he /she is suited by virtue of his /her experience, training, or education and that has lasted, or can be expected to last, for a continuous period of not less than twelve (12) months, or can be expected to result in death. The permanence and degree of such impairment shall be supported by medical evidence. If the Employer maintains a long -term disability plan, the definition of Disability shall be the same as the definition of disability in the long -term disability plan. General Rule. Earnings, which form the basis for computing Employer Contributions, are all of each Participant's W-2 earnings which are actually paid to the Participant during the Plan Year, plus any contributions made pursuant to a salary reduction agreement which are not includible in the gross income of the Employee under section 125, 402(e)(3), 402(h)(1)(B), 403(b), 414(h)(2), 457(b), or, effective January 1, 2001, 132(0(4) of the Code. Earnings shall include any pre -tax contributions (excluding direct employer contributions) to an integral part trust of the Employer providing retiree health care benefits; Earnings shall also include any other earnings as defined and elected by the Employer in the Adoption Agreement. Unless the Employer elects otherwise in the Adoption Agreement, Earnings shall exclude overtime compensation and bonuses. (b) Limitation on Earnings. For any Plan Year beginning after December 31, 2001, the annual Earnings of each Participant taken into account in determining allocations shall not exceed $200,000, as adjusted for cost -of- living increases in accordance with section 401(a)(17)(B) of the Code. Annual Earnings means Earnings during the Plan Year or such other consecutive 12 -month period over which Earnings is otherwise determined under the Plan (the determination period). The cost-of-living adjustment in effect for a calendar year applies to annual Earnings for the determination period that begins with or within such calendar year. If a determination period consists of fewer than twelve (12) months, the annual Earnings limit is an amount equal to the otherwise applicable annual Earnings limit multiplied by the fraction, the numerator of which is the number of months in the short Plan Year and the denominator of which is twelve (12). If Earnings for any prior determination period are taken into account in determining a Participant's allocations for the current Plan Year, the Earnings for such prior year are subject to the applicable annual Earnings limit in effect for that prior year. (c) Limitations for Governmental Plans. In the case of an eligible participant in a governmental plan (within the meaning of section 414(d) of the Code), the dollar limitation shall not apply to the extent the Earnings which are allowed to be taken into account under the Plan would be reduced below the amount which was allowed to be taken into account under the Plan as in effect on July 1, 1993, as adjusted for increases in the cost -of- living in accordance with section 401(a)(17)(B) of the Code. For purposes of this Section, an eligible participant is an individual who first became a Participant in the Plan during a Plan Year beginning before the first Plan Year beginning after December 31, 1993. 2.10 Effective Date. The first day of the Plan Year during which the Employer adopts the Plan, unless the Employer elects in the Adoption Agreement an alternate date as the Effective Date of the Plan. 2.11 Employee. Any individual who has applied for and been hired in an employment position and who is employed by the Employer as a common law employee; provided, however, that Employee shall not include any individual who is not so recorded on the payroll records of the Employer, including any such person who is FHSRAC February 27, 2007 Agenda Item E Page 10 of 48 subsequently reclassified by a court of law or regulatory body as a common law employee of the Employer. For purposes of clarification only and not to imply that the preceding sentence would otherwise cover such person, the term Employee does not include any individual who performs services for the Employer as an independent contractor, or under any other non employee. 2.12 Employer. The unit of state or local government or an agency or instrumentality of one (1) or more states or local governments that executes the Adoption Agreement. 2.13 Hour of Service. Each hour for which an Employee is paid or entitled to payment for the performance of du- ties for the Employer. 2.14 Nonforfeitable Interest. The nonforfeitable interest of the Participant or his /her Beneficiary (whichever is applicable) is that percentage of his /her Employer Contribution Account balance, which has vested pursuant to Article VII. A Participant shall, at all times, have a one hundred percent (100 Nonforfeitable Interest in his/ her Participant Contribution, Rollover, and Voluntary Contribution Accounts. 2.15 Normal Retirement Age. The age which the Employer specifies in the Adoption Agreement. If the Employer enforces a mandatory retirement age, the Normal Retirement Age is the lesser of that mandatory age or the age specified in the Adoption Agreement. 2.16 Participant. An Employee or Former Employee for whom contributions have been made under the Plan and who has not yet received all of the payments of benefits to which he /she is entitled under the Plan. A Participant is treated as benefiting under the Plan for any Plan Year during which the participant received or is deemed to receive an allocation in accordance with Treas. Reg. section 1.410(b) -3(a). 2.17 Period of Service. For purposes of determining an Employee's initial or continued eligibility to participate in the Plan or the Nonforfeitable Interest in the Participant's Account balance derived from Employer Contributions, an Employee will receive credit for the aggregate of all time period(s) commencing with the Employee's first day of employment or reemployment and ending on the date a Break in Service begins. The first day of employment or reemployment is the first day the Employee performs an Hour of Service. An Employee will also receive credit for any Period of Severance of less than twelve (12) consecutive months. Fractional periods of a year will be expressed in terms of days. Notwithstanding anything to the contrary herein, if the Plan is an amendment and restatement of a plan that previously calculated service under the hours of service method, service shall be credited in a manner that is at least as generous as that provided under Treas. Regs. section 1.410(a) -7(g). 2.18 Period of Severance. A continuous period of time during which the Employee is not employed by the Employer. Such period begins on the date the Employee retires, quits or is discharged, or if earlier, the twelve (12) month anniversary of the date on which the Employee was otherwise first absent from service. 2.19 Plan. This Plan, as established by the Employer, including any elected provisions pursuant to the Adoption Agreement. 2.20 Plan Administrator. The person(s) or entity named to carryout certain nondiscretionary administrative functions under the Plan, as hereinafter described, which is the ICMA.Retirement Corporation or any successor Plan Administrator. 2.21 Plan Year. The twelve (12) consecutive month period designated by the Employer in the Adoption Agreement. 2.22 Trust. The Trust created under Article VI of the Plan which shall consist of all of the assets of the Plan derive from Employer and Participant contributions under the Plan, plus any income and gains thereon, less an losses, expenses and distributions to Participants and Beneficiaries. FHSRAC February 27, 2007 Anemia item E Paoe 11 of 48 III. ELIGIBILITY 3.01 Service. Except as provided in Sections 3.02 and 3.03 of the Plan, an Employee within the Covered Employment Classification who has completed a twelve (12) month Period of Service shall be eligible to participate in the Plan at the beginning of the payroll period next commencing thereafter. The Employer may elect in the Adoption Agreement to waive or reduce the twelve (12) month Period of Service. If the Employer maintains the plan of a predecessor employer, service with such employer shall be treated as Service for the Employer. 3.02 Age. The Employer may designate a minimum age requirement, not to exceed age twenty-one (21), for participation. Such age, if any, shall be declared in the Adoption Agreement. 3.03 Return to Covered Employment Classification. In the event a,Participant is no longer a member of Covered Employment Classification and becomes ineligible to make contributions and /or have contributions made on his /her behalf, such Employee will become eligible for contributions immediately upon returning to a Covered Employment Classification. If such Participant incurs a Break in Service, eligibility will be determined under the Break in Service rules of the Plan. In the event an Employee who is not a member of a Covered Employment Classification becomes a member, such Employee will be eligible to participate immediately if such Employee has satisfied the minimum age and service requirements and would have otherwise previously become a Participant. 3:04 Service Before a Break in Service. All Periods of Service with the Employer are counted toward eligibility, including Periods of Service before a Break iri Service. CONTRIBUTIONS 4.01 Employer Contributions. For each Plan Year, the Employer will contribute to the Trust an amount as specified in the Adoption Agreement. The Employer's full contribution for any Plan Year shall be due and paid not later than thirty (30) working days after the close of the Plan Year. Each Participant will share in Employer Contributions for the period beginning on the date the Participant commences participation under the Plan and ending on the date on which such Employee severs employment with the Employer or is no longer a member of a Covered Employment Classification, and such contributions shall be accounted for separately in his /her Employer Contribution Account. Notwithstanding anything to the contrary herein, if so elected by the Employer in the Adoption Agreement, an Employee shall be required to make contributions as provided pursuant to Section 4.03 or 4.04 in order to be eligible for Employer Contributions to be made on his /her behalf to the Plan. 4.02 Forfeitures. All amounts forfeited by terminated Participants, pursuant to Section 7.06, shall be allocated to a suspense account and used to reduce dollar for dollar Employer Contributions otherwise required under the Plan for the current Plan Year and succeeding Plan Years, if necessary. Forfeitures may first be used to pay the reasonable administrative expenses of the Plan, with any remainder being applied to reduce Employer Contributions. 4.03 Mandatory Participant Contributions. If the Employer so elects in the Adoption Agreement, each eligible Employee shall make contributions at a rate prescribed by the Employer or at any of a range of specified rates, as set forth by the Employer in the Adoption Agreement, as a requirement for his /her participation in the Plan. Once an eligible Employee becomes a Participant, he /she shall not thereafter have the right to discontinue or vary the rate of such Mandatory Participant Contributions. Such contributions shall be accounted for separately in the Participant Contribution Account. Such Account shall be at all times nonforfeitable by the Participant. FHSRAC February 27, 2007 Agenda Item E Page 12 of 48 If the Employer so elects in the Adoption Agreement, the Mandatory Participant Contributions shall be "picked up" by the Employer in accordance with Code section 414(h)(2). Any contribution picked -up under this Section shall be treated as an employer contribution in determining the tax treatment under the Code, and shall not be included as gross income of the Participant until it is distributed. 4.04 Employer Matching Contributions of Voluntary Participant Contributions. If the Employer so elects in the Adoption Agreement, Employer Matching Contributions shall be made on behalf of an eligible Employee for a Plan Year only if the Employee agrees to make Voluntary Participant Contributions for that Plan Year. The rate of Employer Contributions shall, to the extent specified in the Adoption Agreement, be based upon the rate at which Voluntary Participant Contributions are made for that Plan Year. Employer Matching Contributions shall be accounted for separately in the Employer Contribution Account. 4.05 Voluntary Participant Contributions. If the Employer so elects in the Adoption Agreement, an eligible Employee may make after -tax voluntary (unmatched) contributions under the Plan for any Plan Year in any amount up to twenty five percent (25 of his /her Earnings for such Plan Year. Matched and unmatched contributions shall be accounted for separately in the Participant's Voluntary Contribution Account. Such Account shall be at all times nonforfeitable by the Participant. 4.06 Deductible Employee Contributions. The Plan will not accept deductible employee contributions which are made for a.taxable year beginning after December 31, 1986. Contributions made prior to that date will be maintained in a Deductible Employee Contribution Account. The Account will share in the gains and losses under the Plan in the same manner as described in Section 6.06 of the Plan. Such Account shall be at all times nonforfeitable by the Participant. 4.07 Military Service Contributions. Notwithstanding any provision of the Plan to the contrary, effective December 12, 1994, contributions, benefits and service credit with respect to qualified military service will be provided in accordance with section 414(u) of the Code. Effective December 12, 1994, if the Employer has elected in the Adoption Agreement to make loans available to Participants, loan repayments will be suspended under the Plan as permitted under section 414(u)(4) of the Code. 4.08 Changes in Participant Election. A Participant may elect to change his /her rate of Voluntary Participant Contributions at any time or during an election period as designated by the Employer. A Participant may discontinue such contributions at any time or during an election period as designated by the Employer. 4.09 Portability of Benefits. (a) Unless otherwise elected by the Employer in the Adoption Agreement, the Plan will accept Participant (which shall include, for purposes of this subsection, an Employee within the Covered Employment Classification whether or not he /she has satisfied the minimum age and service requirements of Article III,) rollover contributions and /or direct rollovers of distributions (including after -tax contributions) made after December 31, 2001 that are eligible for rollover in accordance with Section 402(c), 403(a)(4), 403(b)(8), 408(d)(3)(A)(ii), or 457(e)(16) of the Code, from all of the following types of plans: (1) A qualified plan described in Section 401(a) or 403(a) of the Code; (2) An annuity contract described in Section 403(b) of the Code; (3) An eligible plan under Section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or a political subdivision of a state; and FHSRAC February 27, 2007 Agenda Item E Page 13 of 48 (4) An individual retirement account or annuity described in Section 408(a) or 408(b) of the Code (including SEPs, and SIMPLE IRAs after two years of participating in the SIMPLE IRA). (b) Notwithstanding the foregoing, the Employer may reject the rollover contribution if it determines, in its discretion, that the form and nature of the distribution from the other plan does not satisfy the applicable requirements under the Code to make the transfer or rollover a nontaxable transaction to the Participant; (c) For indirect rollover contributions, the amount distributed from such plan must be rolled over to this Plan no later than the sixtieth (60`s) day after the distribution was made from the plan, unless otherwise waived by the IRS pursuant to Section 402(c)(3) of the Code. (d) The amount transferred shall be deposited in the Trust and shall be credited to a Rollover Account. Such Account shall be one hundred percent (100 vested in the Participant. (e) The Plan will accept accumulated deductible employee contributions as defined in section 72(o)(5) of the Code that were distributed from a qualified retirement plan and transferred (rolled over) pursuant to section 402(c), 403(a)(4), 403(6)(8), or 408(d)(3) of the Code. Notwithstanding the above, this transferred (rolled over) amount shall be deposited to the Trust and shall be credited to a Deductible Employee Contributions Account. Such Account shall be one hundred percent (100 vested in the Participant. (f) A Participant may, upon approval by the Employer and the Plan Administrator, transfer his /her interest in another plan maintained by the Employer that is qualified under section 401(a) of the Code to this Plan, provided the transfer is effected through a one -time irrevocable written election made by the Participant. The amount transferred shall be deposited in the Trust and shall be credited to sources that maintain the same attributes as the plan from which they are transferred. Such transfer shall not reduce the accrued years or service credited to the Participant for purposes of vesting or eligibility for any Plan benefits or features. 4.10 Return of Employer Contributions. Any contribution made by the Employer because of a mistake of fact must be returned to the Employer within one year of the date of contribution. V. LIMITATION ON ALLOCATIONS 5.01. Participants Only in This Plan. (a) If the Participant does not participate in, and has never participated in another qualified plan or a welfare benefit fund, as defined in section 419(e) of the Code, maintained by the Employer, or an individual medical account, as defined by section 415(1)(2) of the Code, maintained by the Employer, which provides an Annual Addition, the amount of Annual Additions which may be credited to the Participant's Account for any Limitation Year will not exceed the lesser of the Maximum Permissible Amount or any other limitation contained in this Plan. If the Employer Contribution that would otherwise be contributed or allocated to the Participant's Account would cause the Annual Additions for the Limitation Year to exceed the Maximum Permissible Amount, the amount contributed or al- located will be reduced so that the Annual Additions for the Limitation Year will equal the Maximum Permissible Amount. (b) Prior to determining the Participant's actual Compensation for the Limitation Year, the Employer may determine the Maximum Permissible Amount for a Participant on the basis of a reasonable estimation of the Participant's Compensation for the Limitation Year, uniformly determined for all Participants similarly situated. FHSRAC February 27, 2007 Agenda Item E Page 14 of 48 (c) As soon as is administratively feasible after the end of the Limitation Year, the Maximum Permissible Amount for the Limitation Year will be determined on the basis of the Participant's actual Compensa- tion for the Limitation Year. (d) If, as a result of an inadvertent reasonable error in estimating the Maximum Permissible Amount for a Participant in accordance with Subsection (b) or pursuant to Subsection (c) or as a result of the allocation of forfeitures, there is an Excess Amount, the excess will be disposed of as follows: (1) Any Mandatory Participant Contributions that are not "picked up" by the Employer or Voluntary Participant Contributions, to the extent they would reduce the Excess Amount, will be returned to the Participant; (2) If after the application of paragraph (1) an Excess Amount still exists, and the Participant is covered by the Plan at the end of the Limitation Year, the Excess Amount in the Partici- pant's Account will be used to reduce Employer Contributions (including any allocation of forfeitures) for such Participant in the next Limitation Year, and each succeeding Limitation Year if necessary; (3) If after the application of paragraph (1) an Excess Amount still exists, and the Participant is not covered by the Plan at the end of the Limitation Year, the Excess Amount will be held unallocated in a suspense account. The suspense account will be applied to reduce future Employer Contributions (including allocation of any forfeitures) for all remaining Participants in the next Limitation Year, and each succeeding Limitation Year if necessary; (4) If a suspense account is in existence at any time during a particular Limitation Year, all amounts in the suspense account must be allocated and reallocated to Participants' accounts before any Employer or any Employee contributions may be made to the Plan for thatLimita- tion Year. Excess Amounts in a suspense account may not be distributed to Participants or former Participants. 5.02 Participants in Another Defined Contribution Plan. (a) Unless the Employer provides other limitations in the Adoption Agreement, this Section applies if, in addition to this Plan, the Participant is covered under another qualified defined contribution plan maintained by the Employer, or a welfare benefit fund, as defined in section 419(e) of the Code, maintained by the Employer, or an individual medical account, as defined by section 415(1)(2) of the Code, maintained by the Employer, which provides an Annual Addition, during any Limitation Year. The Annual Additions which may be credited to a Participant's Account under this Plan for any such Limitation Year will not exceed the Maximum Permissible Amount reduced by the Annual Additions credited to a Participant's Account under the other plans and welfare benefit funds for the same Limitation Year. If the Annual Additions with respect to the Participant under other defined contribution plans and welfare benefit funds maintained by the Employer are less than the Maximum Permissible Amount and the Employer contribution that would otherwise be contributed or allocated to the Participant's Account under this Plan would cause the Annual Additions for the Limitation Year to exceed this limitation, the amount contributed or allocated will be reduced so that the Annual Additions under all such plans and funds for the Limitation Year will equal the Maximum Permissible Amount. If the Annual Additions with respect to the Participant under such other defined contribu- tion plans and welfare benefit funds in the aggregate are equal to or greater than the Maximum Per- missible Amount, no amount will be contributed or allocated to the Participant's Account under this Plan for the Limitation Year. (b) Prior to determining the Participant's actual Compensation for the Limitation Year, the Employer may, determine the Maximum Permissible Amount for a Participant in the manner described in Section 5.01(b). FHSRAC February 27, 2007 Tfam F P flP is Of 48 (c) As soon as is administratively feasible after the end of the Limitation Year, the Maximum Permissible Amount for the Limitation Year will be determined on the basis of the Participant's actual Compensa- tion for the Limitation Year. (d) If, pursuant to Subsection (c) or as a result of the allocation of forfeitures, a Participant's Annual Additions under this Plan and such other plans would result in an Excess Amount for a Limitation Year, the Excess Amount will be deemed to consist of the Annual Additions last allocated, except that Annual Additions attributable to a welfare benefit fund or individual medical account will be deemed to have been allocated first regardless of the actual allocation date. (e) Ilan Excess Amount was allocated to a Participant on an allocation date of this Plan which coincides with an allocation date of another plan, the Excess Amount attributed to this Plan will be the product of, (1) The total Excess Amount allocated as of such date, multiplied by the ratio oh (i) the Annual Additions allocated to the Participant for the Limitation Year as of such date under this Plan to (ii) the total Annual Additions allocated to the Participant for the Limitation Year as of such date under this and all the other prototype qualified defined contribution plans. (f) Any Excess Amount attributed to this Plan will be disposed in the manner described in Section 5.01(d). 5.03 Definitions. For the purposes of this Article, the following definitions shall apply: (a) Annual Additions: The sum of the following amounts credited to a Participant's account for the Limita- tion Year: (1) Employer Contributions; (2) Forfeitures; (3) Employee contributions; and (4) Allocations under a simplified employee pension. Amounts allocated, after March 31, 1984, to an individual medical account, as defined in section 415(1)(2) of the Code, which is part of a pension or annuity plan maintained by the Employer, are treated as Annual Additions to a defined contribution plan. For this purpose, any Excess Amount applied under Sections 5.01(d) OF 5.02(0 in the Limitation Year to reduce Employer Contributions will be considered Annual Additions for such Limitation Year. (b) Compensation: A Participant's wages, salaries, and fees for professional services and other amounts received (without regard to whether an amount is paid in cash) for personal services actually rendered in the course of employment with the Employer maintaining the Plan to the extent that the amounts are includible in gross income (including, but not limited to, bonuses, fringe benefits, and reimbursements or other expense allowances under .a nonaccountable plan (as described in Treas. Reg. section 1.62- 2(c))), and excluding the following: (1) Employer Contributions to a plan of deferred compensation which are not includible in the Employee's gross income for the taxable year in which contributed, or Employer Contributions FHSRAC February 27, 2007 Agenda Item E Paae 16 of 48 (g) (2) Other amounts which received special tax benefits, or contributions made by the Employer (whether or not under a salary reduction agreement) towards the purchase of an annuity contract described in section 403(b) of the Code (whether or not the amounts are actually excludable from the gross income of the Employee). (3 under a simplified employee pension plan to the extent such contributions are deductible by the Employee, or any distributions from a plan of deferred compensation; and Notwithstanding the above, Compensation shall include: (i) any elective deferrals (as defined in section 402(g)(3) of the Code), and (ii) any amount which is contributed or deferred by the Employer at the election of the Employee and which is not includible in the gross income of the Employee by reason of sections 125, 132(f)(4) or 457 of the Code. For purposes of applying the limitations of this Article, Compensation for a Limitation Year is the Compensation actually paid or made available during such year. (c) Defined Contribution Dollar Limitation: $40,000, as adjusted for increases in the cost -of- living in accordance with section 415(d) of the Code. (d) Employer: The Employer that adopts this Plan. (e) Excess Amount The excess of the Participant's Annual Additions for the Limitation Year over the Maximum Permissible Amount. Any Excess Amount shall include allocable income. The income allocable to an Excess Amount is equal to the sum of allocable gain or loss for the Plan Year and the allocable gain or loss for the period between the end of the Plan Year and the date of distribution (the gap period). The Plan may use any reasonable method for computing the income allocable to an Excess Amount, provided that the method is used consistently for all Participants and for all corrective distributions under the Plan for the Plan Year, and is used by the Plan for allocating income to Participants' Accounts. (f) Limitation Year: A calendar year, or the twelve (12) consecutive month period elected by the Employer in the Adoption Agreement. All qualified plans maintained by the Employer must use the same Limitation Year. If the Limitation Year is amended to a different twelve (12) consecutive month period, the new Limitation Year must begin on a date within the Limitation Year in which the amend- ment is made. Maximum Permissible Amount: The maximum Annual Addition that may be contributed or allocated to a Participant's Account under the Plan for any Limitation Year shall not exceed the lesser of: (1) The Defined Contribution Dollar Limitation, or (2) One hundred percent (100 (25% for Limitation Years before January 1, 2002) of the Participant's Compensation for the Limitation Year. The compensation limit referred to in (2) shall not apply to any contribution for medical benefits after separation from service (within the meaning of section 401(h) or section 419A(f)(2) of the Code) which is otherwise treated as an annual addition. FHSRAC February 27, 2007 Anenda Item E Page 17 of 48 If a short Limitation Year is created because of an amendment changing the Limitation Year to a differ- ent twelve (12) consecutive month period, the Maximum Permissible Amount will not exceed the Defined Contribution Dollar Limitation multiplied by the following fraction: TRUST AND INVESTMENT OF ACCOUNTS (e) Number of months in the short Limitation Year 12 6.01 Trust. A Trust is hereby created to hold all of the assets of the Plan for the exclusive benefit of Participants and Beneficiaries, except that expenses and taxes may be paid from the Trust as provided in Section 6.03. The trustee shall be the Employer or such other person which agrees to act in that capacity. hereunder. 6.02 Investment Powers. The trustee or the Plan Administrator, acting as agent for the trustee, shall have the powers listed in this Section with respect to investment of Trust assets, except to the extent that the investment of Trust assets is controlled by Participants, pursuant to Section 13.03. (a) To invest and reinvest the Trust without distinction between principal and income in common or preferred stocks, shares of regulated investment companies and other mutual funds, bonds, notes, debentures, mortgages, certificates of deposit, contracts with insurance companies including but not limited to insurance, individual or group annuity, deposit administration, guaranteed interest contracts, and deposits at reasonable rates of interest at banking institutions including but not limited to savings accounts and certificates of deposit. Assets of the Trust may be invested in securities that involve a higher degree of risk than investments that have demonstrated their investment performance over an extended period of time. (b) To invest and reinvest all or any part of the assets of the Trust in any common, collective or com- mingled trust fund that is maintained by a bank or other institution and that is available to Employee plans qualified under section 401 of the Code, or any successor provisions thereto, and during the period of time that an investment through any such medium shall exist, to the extent of participation of the Plan, the declaration of trust of such common, collective, or commingled trust fund shall constitute a part of this Plan. (c) To invest and reinvest all or any part of the assets of the Trust in any group annuity, deposit administration or guaranteed interest contract issued by an insurance company or other financial institution on a commingled or collective basis with the assets of any other plan or trust qualified under section 401(a) of the Code or any other plan described in section 401(a)(24) of the Code, and such contract may be held or issued in the name of the Plan Administrator, or such custodian as the Plan Administrator may appoint, as agent and nominee for the Employer. During the period that an investment through any such contract shall exist, to the extent of participation of the Plan, the terms and conditions of such contract shall constitute a part of the Plan. (d) To hold cash awaiting investment and to keep such portion of the Trust in cash or cash balances, without liability for interest, in such amounts as may from time to time be deemed to be reasonable and necessary to meet obligations under the Plan or otherwise to be in the best interests of the Plan. To hold, to authorize the holding of, and to register any investment to the Trust in the name of the Plan, the Employer, or any nominee or agent of any of the foregoing, including the Plan Administrator, or in bearer form, to deposit or arrange for the deposit of securities in a qualified central depository even though, when so deposited, such securities may be merged and held in bulk in the name of the nominee of such depository with other securities deposited therein by any other person, and to organize corporations or trusts under the laws of any jurisdiction for the purpose of acquiring or holding title to any property for the Trust, all with or without the addition of words or other action to indicate that property is held in a fiduciary or representative capacity but the books and records of the Plan shall at all times show that all such investments are part of the Trust. FHSRAC February 27, 2007 Agenda Item E Page 18 of 48 (f) Upon such terms as may be deemed advisable by the Employer or the Plan Administrator, as the case may be, for the protection of the interests of the Plan or for the preservation of the value of an invest- ment, to exercise and enforce by suit for legal or equitable remedies or by other action, or to waive any right or claim on behalf of the Plan or any default in any obligation owing to the Plan, to renew, extend the time for payment of, agree to a reduction in the rate of interest on, or agree to any other modification or change in the terms of any obligation owing to the Plan, to settle, compromise, adjust, or submit to arbitration any claim or right in favor of or against the Plan, to exercise and enforce any and all rights of foreclosure, bid for property in foreclosure, and take a deed in lieu of foreclosure with or without paying consideration therefor, to commence or defend suits or other legal proceedings whenever any interest of the Plan requires it, and CO represent the Plan in all suits or legal proceedings in any court of law or equity or before any body or tribunal. (g) To employ suitable consultants, depositories, agents, and legal counsel on behalf of the Plan. (h) To open and maintain any bank account or accounts in the name of the Plan, the Employer, or any nominee or agent of the foregoing, including the Plan Administrator, in any bank or banks. (i) To do any and all other acts that may be deemed necessary to carry out any of the powers set forth herein. 6.03 Taxes and Expenses. All taxes of any and all kinds whatsoever that may be levied or assessed under existing or future laws upon, or in respect to the Trust, or the income thereof, and all commissions or acquisitions or dispositions of securities and similar expenses of investment and reinvestment of the Trust, shall be paid from the Trust. Such reasonable compensation of the Plan Administrator, as may be agreed upon from time to time by the Employer and the Plan Administrator, and reimbursement for reasonable expenses incurred by the Plan Administrator in performance of its duties hereunder (including but not limited to fees for legal, accounting, investment and custodial services) shall also be paid from the Trust. However, no person who is a fiduciary within the meaning of section 3(21)(A) of ERISA and regulations promulgated thereunder, and who receives full -time pay from the Employer may receive compensation from the Trust, except for expenses properly and actually incurred. 6.04 Payment of Benefits. The payment of benefits from the Trust in accordance with the terms of the Plan may be made by the Plan Administrator, or by any custodian or other person so authorized by the Employer to make such disbursement. Benefits under this Plan shall be paid only if the Plan Administrator, custodian or other person decides in his /her discretion that the applicant is entitled to them. The Plan Administrator, custodian or other person shall not be liable with respect to any distribution of Trust assets made at the direction of the Employer. 6.05 Investment Funds. In accordance with uniform and nondiscriminatory rules established by the Employer and the Plan Administrator, the Participant may direct his /her Accounts to be invested in one (1) or more investment funds available under the Plan; provided, however, that the Participant's investment directions shall not violate any investment restrictions established by the Employer and shall not include any investment in collectibles, as defined in section 408(m) of the Code. 6.06 Valuation of Accounts. As of each Accounting Date, the Plan assets held in each investment fund offered shall be valued at fair market value and the investment income and gains or losses for each fund shall be determined. Such investment income and gains or losses shall be allocated proportionately among all Account balances on a fund -by -fund basis. The allocation shall be in the proportion that each such Account balance as of the immediately preceding Accounting Date bears to the total of all such Account balances as of that Accounting Date. For purposes of this Article, all Account balances include the Account balances of all Participants and Beneficiaries. 6.07 Participant Loan Accounts. Participant Loan Accounts shall be invested in accordance with Section 13.03 of the Plan. Such Accounts shall not share in any investment income and gains or losses of the investment funds described in Section 6.05. FHSRAC February 27, 2007 Agenda Item E Page 19 of 48 VII. VESTING 7.01 Vesting Schedule. The portion of a Participant's Account attributable to Mandatory Participant Contribu- tions and Voluntary Participant Contributions, and the earnings thereon, shall be at all times nonforfeitable by the Participant. A Participant shall have a Nonforfeitable Interest in the percentage of his /her Employer Contribution Account established under Section 4.01 and 4.04 determined pursuant to the schedule elected by the Employer in the Adoption Agreement. 7.02 Crediting Periods of Service. Except as provided in Section 7.03, all of an Employee's Periods of Service with the Employer are counted to determine the nonforfeitable percentage in the Employee's Account balance derived from Employer Contributions. If the Employer maintains the plan of a predecessor employer, service with such employer will be treated as service for the Employer. For purposes of determining years of service and Breaks in Service for the purposes of computing a Participant's nonforfeitable right to the Account balance derived from Employer Contributions, the twelve (12) consecutive month period will commence on the date the Employee first performs an hour of service and each subsequent twelve (12) consecutive month period will commence on the anniversary of such date. 7.03 Service After Break in Service. In the case of a Participant who has a Break in Service of at least five (5) years, all Periods of Service after such Breaks in Service will be disregarded for the purpose of determining the nonforfeitable percentage of the Employer- derived Account balance that accrued before such Break, but both pre -Break and post -Break service will count for the purposes of vesting the Employer- derived Account balance that accrues after such Break. Both Accounts will share in the earnings and losses of the fund. In the case of a Participant who does not have a Break in Service of at least five (5) years, both the pre -Break and post -Break service will count in vesting both the pre -Break and post -Break Employer- derived Account balance. In the case of a Participant who does not have any nonforfeitable right to the Account balance derived from Employer Contributions, years of service before a period of consecutive one (1) year Breaks in Service will not be taken into account in computing eligibility service if the number of consecutive one (1) year Breaks in Service in such period equals or exceeds the greater of five (5) or the aggregate number of years of service. Such aggregate number of years of service will not include any years of service disregarded under the preceding sentence by reason of prior Breaks in Service. If a Participant's years of service are disregarded pursuant to the preceding paragraph, such Participant will be treated as a new Employee for eligibility purposes. If a Participant's years of service may not be disregarded pursuant to the preceding paragraph, such Participant shall continue to participate in the Plan, or, if terminated, shall participate immediately upon reemployment. 7.04 Vesting Upon Normal Retirement Age. Notwithstanding Section 7.01 of the Plan, a Participant shall have a Nonforfeitable Interest in his /her entire Employer Contribution Account, to the extent that the balance of such Account has not previously been forfeited pursuant to Section 7.06 of the Plan, if he/she is employed on or after his /her Normal Retirement Age. 7.05 .Vesting Upon Death or Disability. Notwithstanding Section 7.01 of the Plan, in the event of Disability or death, a Participant or his /her Beneficiary shall have a Nonforfeitable Interest in his /her entire Employer Contribution Account, to the extent that the balance of such Account has not previously been forfeited pursuant to Section 7.06 of the Plan. 7.06 Forfeitures. Except as provided in Sections 7.04 and 7.05 of the Plan or as otherwise provided in this Section 7.06, a Participant who separates from service prior to obtaining full vesting shall forfeit that percentage of his /her Employer Contribution Account balance which has not vested as of the date such Participant incurs a Break in Service of five (5) consecutive years or, if earlier, the date such Participant receives, or is deemed under FHSRAC February 27, 2007 C n.,..n 7A of dR 7.07 Reinstatement of Forfeitures. If the Participant returns to the employment of the Employer before incurring a Break in Service of five (5) consecutive years, any amounts forfeited pursuant to Section 7.06 shall be reinstated to the Participant's Employer Contribution Account on the date of repayment by the Participant of the amount distributed to such Participant from his /her Employer Contribution Account; provided, however, that if such Participant forfeited his /her Account balance by reason of a deemed distribution, pursuant to Section 9.04, such amounts shall be automatically restored upon the reemployment of such Participant. Such repayment must be made before the earlier of five (5). years after the first date on which the Participant is subsequently reemployed by the Employer, or the date the Participant incurs a Break in Service of five (5) consecutive years. VIII. BENEFITS CLAIM the provisions of Section 9.04 to have received, distribution of the entire Nonforfeitable Interest in his /her Employer Contribution Account. No forfeiture will occur solely as a result of a Participant's withdrawal of Employee Contributions. Forfeitures shall be allocated in the manner described in Section 4.02. 8.01 Claim of Benefits. A Participant or Beneficiary shall notify the Plan Administrator in writing of a claim of benefits under the Plan. The Plan. Administrator shall take such steps as may be necessary to facilitate the payment of such benefits to the Participant or Beneficiary. 8.02 Appeal Procedure. If any claim for benefits is initially denied by the Plan Administrator, the claimant shall file the appeal with the Employer, whose decision shall be final, to the extent provided by Section 15.07. DL COMMENCEMENT OF BENEFITS 9.01 Normal and Elective Commencement of Benefits. A Participant who retires, becomes Disabled or incurs a severance from employment (separation from service for Plan Years beginning before 2002) for any other reason may elect by written notice to the Plan Administrator to have his or her vested Account balance benefits commence on any date, provided that such distribution complies with Section 9.02. Such election must be made in writing during the ninety (90) day period ending on the date as of which benefit payments are to commence. A Participant's election shall be revocable and may be amended by the Participant. The failure of a Participant to consent to a distribution while a benefit is immediately distributable, within the meaning of section 9.02 of the Plan, shall be deemed to be an election to defer commencement of payment of any benefit. 9.02 Restrictions on Immediate Distributions. Notwithstanding anything to the contrary in Section 9.01 of the Plan, if the value of a Participant's vested Account balance is at least $1,000, and the Account balance is immediately distributable, the Participant must consent to any distribution of such Account balance. The Participant's consent shall be obtained in writing during the ninety (90) day period ending on the date as of which benefit payments are to commence. No consent shall be required, however, to the extent that a distribution is required to satisfy section 401(a)(9) or 415 of the Code. The Plan Administrator shall notify the Participant of the right to defer any distribution until the Participant's Account balance is no longer immediately distributable. Such notification shall include a general description of the material features, and an explanation of the relative values of, the optional forms of benefit available under the Plan in a manner that would satisfy section 417(a)(3) of the Code, and shall be provided no less than thirty (30) and no more than ninety (90) days before the date as of which benefit payments are to commence. However, distribution may commence less than thirty (30) days after the notice described in the preceding sentence is given, provided (i) the distribution is one to which sections 401(a)(11) and 417 of the Code do not apply or, if the QJSA Election is made by the Employer in the Adoption Agreement, the waiver requirements of Section 17.04(a) are met; (ii) the Plan Administrator clearly informs the Participant that the Participant FHSRAC February 27, 2007 Ananrla %tam F Pant:. 71 of 48 has a right to a period of at least thirty (30) days after receiving the notice to consider the decision of whether or not to elect a distribution (and, if applicable, a particular distribution option); and (iii) the Participant, after receiving the notice, affirmatively elects a distribution. In addition, upon termination of this Plan if the Plan does not offer an annuity option (purchased from a commercial provider) and if the Employer does not maintain another 401(a) defined contribution plan, the Participant's Account balance will, without the Participant's consent, be distributed to the Participant in a lump sum. However, if the Employer maintains another 401(a) defined contribution plan, the Participant's Account balance will be transferred, without the Participant's consent, to the other plan if the Participant does not consent to an immediate distribution. An Account balance is immediately distributable if any part of the Account balance could be distributed to the Participant (or surviving spouse) before the Participant attains or would have attained (if not deceased) the later of Normal Retirement Age or age sixty-two (62). For purposes of determining the applicability of the foregoing consent requirements to distributions made before the first day of the first plan year beginning after December 31, 1988, the Participant's vested Account balance shall not include amounts attributable to accumulated deductible employee contributions within the meaning of section 72(o)(5)(B) of the Code. 9.03 Transfer to Another Plan. (a) If a Participant becomes eligible to participate in another plan maintained by the Employer that is qualified under section 401(a) of the Code, the Plan Administrator shall, at the written election of such Participant, transfer all or part of such Participant's Account to such plan, provided the plan administrator for such plan certifies to the Plan Administrator that its plan provides for the acceptance of such a transfer. Such transfers shall include those transfers of the nonforfeitable interest of a Participant's Account made for the purchase of service credit in defined benefit plans maintained by the Employer. For purposes of this Plan, any such transfer shall not be considered a distribution to the Participant subject to spousal consent as described in Section 9.10. (b) Notwithstanding any provision of the Plan to the contrary that would otherwise limit a Distributee's election under this Section, a Distributee may elect, at the time and in the manner prescribed by the Plan Administrator, to have any portion of an Eligible Rollover Distribution paid directly to an Eligible Retirement Plan specified by the Distributee in a Direct Rollover. (c) Definitions. For the purposes of Subsection (b), the following definitions shall apply: (1) Eligible Rollover Distribution. Any distribution of all or any portion of the balance to the credit of the Distributee, except that an Eligible Rollover Distribution does not include: (i) any distribution that is one of a series of substantially equal periodic payments (not less frequently than annually) made for the life (or life expectancy) of the Distributee or the joint lives (or joint life expectancies) of the Distributee and the Distributee's designated beneficiary, or for a specified period of ten years or more; (ii) any distribution to the extent such distribution is required under section 401(a)(9) of the Code; and (iii) the portion of any other distribution(s) that is not includible in gross income. A portion of a distribution shall not fail to be an eligible rollover distribution merely because the portion consists of after -tax employee contributions which are not includible in gross,income. However, such portion may be transferred only to an individual retirement account or annuity described in section 408(a) or (b) of the Code, or to a FHSRAC February 27, 2007 Mende Item E Peoe 22 of 48 qualified defined contribution plan described in section 401(a) or 403(a) of the Code that agrees to separately account for amounts so transferred, including separately accounting for the portion of such distribution which is includible in gross income and the. portion of such distribution which is not so includible. (2) Eligible Retirement Plan. (i) an individual retirement account described in section 408(a) of the Code or an individual retirement annuity described in section 408(b) of the Code (collectively, an "IRA (ii) an annuity plan described in section 403(a) of the Code; (iii) an annuity contract described in section 403(b) of the Code, (iv) an eligible plan under section 457(b) of the Code which is maintained by a state, political subdivision of a state, or any agency or instrumentality of a state or political subdivision of a state and which agrees to separately account for amounts transferred into such plan from this Plan; or (v) a qualified plan described in section 401(a) of the Code, that accepts the Distributee's Eligible Rollover Distribution. The definition of Eligible Retirement Plan shall also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee, under a qualified domestic relations order, as defined in section 414(p) of the Code. (3) Distributee. Participant; in addition, the Participant's surviving spouse and the spouse or former spouse who is the alternate payee under a qualified domestic relations order, as defined in section 414(p) of the Code, are Distributees with regard to the interest of the spouse or former spouse. (4) Direct Rollover. A payment by the Plan to the Eligible Retirement Plan specified by the Distributee. 9.04 De Minimis Accounts. Notwithstanding the foregoing provisions of this Article, prior to January 1, 2002, if a Participant terminates service, and the value of his /her Nonforfeitable Interest in his /her Account is not greater than the dollar limit under section 411(a)(11)(A) of the Code, the Participant's benefit shall be paid (to the extent it constitutes an Eligible Rollover Distribution) in the form of a direct rollover to the Plan Administrator's designated IRA, unless he /she affirmatively elects to receive a cash payment or a Direct Rollover in accordance with procedures established by the Plan Administrator. On or after January 1, 2002, if a Participant terminates service, and the value of his /her Nonforfeitable Interest in his /her Account is less than $1,000, the Participant's benefit shall be paid as soon as practicable to the Participant in a single lump sum distribution. If the value of the Participant's Account is at least $1,000 but not more than the dollar limit under section 411(a)(11)(A) of the Code, the Participant may elect to receive his /her Nonforfeitable Interest in his /her Account. Such distribution shalkbe made as soon as practicable following the request, in a lump sum. For purposes of this Section, if a Participant's Nonforfeitable Interest in his /her Account is zero, the Participant shall be deemed to have received a distribution of such Nonforfeitable Interest in his /her Account. 9.05 'Withdrawal of Voluntary Contributions. A Participant may upon written request withdraw a part of or the full amount of his /her Voluntary Contribution Account. Such withdrawals may be made at any time, provided that no more than two (2) such withdrawals may be made during any calendar year. No forfeiture will occur solely as the result of any such withdrawal. FHSRAC February 27, 2007 C D0I,0 7A of 48 9.06 Withdrawal of Deductible Employee Contributions. A Participant may upon written request withdraw a part of or the full amount of his /her Deductible Employee Contribution Account. Such withdrawals may be made at any time, provided that no more than two (2) such withdrawals may be made during any calendar year. No forfeiture will occur solely as the result of any such withdrawal. 9.07 In Service Distribution from Rollover Account. Where elected by the Employer in the Adoption Agreement, a Participant that has a separate account attributable to rollover contributions to the Plan, may at any time elect to receive a distribution of all or any portion of the amount held in the Rollover Account, provided that no more than two (2) such distributions may be made during any calendar year. 9.08 In Service Distributions. Unless otherwise elected by the Employer in the Adoption Agreement, a Participant who has reached age 70 -1/2 regardless of his Nonforfeitable Interest in his /her entire Employer Contribution Account, shall, upon written request, receive a distribution of a part of or the full amount of the balance in any or all of his vested Accounts. Such distributions may be requested at any time, provided that no more than two (2) such distributions may be made during any calendar year. 9.09 Latest Commencement of Benefits. Notwithstanding anything to the contrary in this Article, benefits shall begin no later than the Participant's Required Beginning Date, as defined under Section 10.05, or as otherwise provided in Section 10.04. 9.10 Spousal Consent. Notwithstanding the foregoing, if the Employer elected the QJSA Election in the Adoption Agreement, a married Participant must first obtain his or her spouse's notarized consent to request a distribution (other than a Qualified Joint and Survivor Annuity), withdrawal, or rollover under this Article IX. X. DISTRIBUTION REQUIREMENTS 10.01 General Rules. (a) Subject to the provisions of Article XII or XVII if so elected by the Employer in the Adoption Agreement, the requirements of this Article shall apply to any distribution of a Participant's interest and will take precedence over any inconsistent provisions of this Plan. Unless otherwise specified, the provisions of this Article X apply to calendar years beginning after December 31, 2002. With respect to distributions under the Plan made in or for Plan Years beginning on or after January 1, 2002 and prior to January 1, 2003, the Plan will apply the minimum distribution requirements of section 401(a)(9) of the Code in accordance with the regulations under section 401(a)(9) that were proposed on January 17, 2001, notwithstanding any provision of the Plan to the contrary. (b) All distributions required under this Article shall be determined and made in accordance with the regulations under section 401(a)(9) of the Code, and the minimum distribution incidental benefit requirement of section 401(a)(9)(G) of the Code. (c) Limits on Distribution Periods. As of the first Distribution Calendar Year, distributions to a Participanr, if not made in a single -sum, may only be made over one of the following periods: (1) The life the Participant; or (2) The joint lives of the Participant and a designated Beneficiary; or (3) A period certain not extending beyond the life expectancy of the Participant; or (4) A period certain not extending beyond the joint and last survivor expectancy of the Participant and a designated Beneficiary. FHSRAC February 27, 2007 Agenda Item E Page 24 of 48 (d) TEFRA Section 242(6)(2) Elections. Notwithstanding the other provisions of this Article XVII, distributions may be made under a designation made before January 1, 1984, in accordance with Section 242(6) (2) of the Tax Equity and Fiscal Responsibility Act (TEFRA) and the provisions of the Plan that relate to Section 242(6)(2) of TEFRA. 10.02 Time and Manner of Distribution (a) Required Beginning Date. The Participant's entire interest will be distributed, or begin to be distributed, to the Participant no later than the Participant's required beginning date. (b) Death of Participant Before Distributions Begin. If the Participant dies before distributions begin, the Participant's entire interest will be distributed, or begin to be distributed, no later than as follows: (1) If the Participant's surviving spouse is the Participant's sole designated Beneficiary, then, distributions to the surviving spouse will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died, or by December 31 of the calendar year in which the Participant would have attained age 70 1/2, if later. (a) (2) If the Participant's surviving spouse is not the Participant's sole designated Beneficiary, then distributions to the designated Beneficiary will begin by December 31 of the calendar year immediately following the calendar year in which the Participant died. (3) If there is no designated Beneficiary as of September 30 of the year following the year of the Participant's death, the Participant's entire interest will be distributed by December 31 of the calendar year containing the fifth anniversary of the Participant's death. (4) If the Participant's surviving spouse is the Participant's sole designated Beneficiary and the surviving spouse dies after the Participant but before distributions to the surviving spouse begin, this Section 10.02(b), other than Section 10.02(b)(1), will apply as if the surviving spouse were the Participant. For purposes of this Section 10.02(b) and Section 10.04, unless Section 10.02(6)(4) applies, distributions are considered to begin on the Participant's required beginning date. If Section 10.02(6)(4) applies, distributions are considered to begin on the date distributions are required to begin to the surviving spouse under Section 10.02(b)(1). If distributions under an annuity purchased from an insurance company irrevocably commence to the Participant before the Participant's required beginning date (or to the Participant's surviving spouse before the date distributions are required to begin to the surviving spouse under Section 10.02(6)(1)), the date distributions are considered to begin is the date distributions actually commence. (c) Forms of Distribution. Unless the Participant's interest is distributed in the form of an annuity purchased from an insurance company or in a single sum on or before the required beginning date, as of the first distribution calendar year distributions will be made in accordance with Sections 10.03 and 10.04. If the Participant's interest is distributed in the form of an annuity purchased from an insurance company, distributions thereunder will be made in accordance with the requirements of Code Section 401(a)(9) and the Treasury Regulations. 10.03 Required Minimum Distributions During Participant's Lifetime Amount of Required Minimum Distribution For Each Distribution Calendar Year. During the Participant's lifetime, the minimum amount that will be distributed for each distribution calendar year is the lesser of: (1) The quotient obtained by dividing the Participant's Account Balance by the distribution FHSRAC February 27, 2007 Agenda Item E Page 25 of 48 (1) (1) period set forth in the Uniform Lifetime Table found in Section 1.401(a)(9) -9, Q&A -2, of the Final Income Tax Regulations using the Participant's age as of the Participant's birthday in the distribution calendar year; or (2) If the Participant's sole designated Beneficiary for the distribution calendar year is the Participant's spouse, the quotient obtained by dividing the Participant's Account Balance by the number in the Joint and Last Survivor Table set forth in Section 1.401(a)(9) -9, Q&A -3, of the regulations using the Participant's and spouse's attained ages as of the Participant's and spouse's birthdays in the distribution calendar year. (b) Lifetime Required Minimum Distributions Continue Through Year of Participants Death. Required minimum distributions will be determined under this Section 10.03 beginning with the first distribution calendar year and continuing up to, and including, the distribution calendar year that includes the Participant's date of death. 10.04 Required Minimum Distributions After Participant's Death (a) Death On or After Date Distributions Begin. Participant Survived by Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is a designated Beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant's death is the quotient obtained by dividing the Participant's Account Balance by the longer of the remaining life expectancy of the Participant or the remaining life expectancy of the Participant's designated Beneficiary, determined as follows: (i) The Participant's remaining life expectancy is calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. (ii) If the Participant's surviving spouse is the Participant's sole designated Beneficiary, the remaining life expectancy of the surviving spouse is calculated for each distribution calendar year after the year of the Participant's death using the surviving spouse's age as of the spouse's birthday in that year. For distribution calendar years after the year of the surviving spouse's death, the remaining life expectancy of the surviving spouse is calculated using the age of the surviving spouse as of the spouse's birthday in the calendar year of the spouse's death, reduced by one for each subsequent calendar year. (iii) If the Participant's surviving spouse is not the Participant's sole designated Beneficiary, the designated Beneficiary's remaining life expectancy is calculated using the age of the Beneficiary.in the year following the year of the Participant's death, reduced by one for each subsequent year. (2) No Designated Beneficiary. If the Participant dies on or after the date distributions begin and there is no designated Beneficiary as of September 30 of the year after the year of the Participant's death, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant's death is the quotient obtained by dividing the Participant's Account Balance by the Participant's remaining life expectancy calculated using the age of the Participant in the year of death, reduced by one for each subsequent year. (b) Death Before Date Required Distributions Begin. Participant Survived by Designated Beneficiary. If the Participant dies before the date required distributions begin and there is a designated Beneficiary, the minimum amount that will be distributed for each distribution calendar year after the year of the Participant's death is FHSRAC February 27, 2007 Agenda Item F Pang. 7A ns are 10.05 Definitions the quotient obtained by dividing the Participant's Account Balance by the remaining life expectancy of the Participant's designated Beneficiary, determined as provided in Section 10.04(a). (2) No Designated Beneficiary. If the Participant dies before the date distributions begin and there is no designated Beneficiary as of September 30 of the year following the year of the Participant's death, distribution of the Participant's entire interest will be completed by December 31 of the calendar year containing the fifth anniversary of the Participant's death. (3) Death of Surviving Spouse Before Distributions to Surviving Spouse Are Required to Begin. If the Participant dies before the date distributions begin, the Participant's surviving spouse is the Participant's sole designated Beneficiary, and the surviving spouse dies before distributions are required to begin to the surviving spouse under Section 10.02(b)(1), this Section 10.04(6) will apply as if the surviving spouse were the Participant. (a) Designated Beneficiary. The individual who is designated by the Participant (or the Participant's surviving spouse) as the Beneficiary of the Participant's interest under the Plan and who is the designated Beneficiary under Code Section 401(a)(9) and Section 1.401(a)(9) -4 of the regulations. (b) Distribution Calendar Year. A calendar year for which a minimum distribution is required. For distributions beginning before the Participant's death, the first distribution calendar year is the calendar year immediately preceding the calendar'year which contains the Participant's required beginning date. For distributions beginning after the Participant's death, the first distribution calendar year is the calendar year in which distributions are required to begin under Section 10.02(b). The required minimum distribution for the Participant's first distribution calendar year will be made on or before the Participant's required beginning date. The required minimum distribution for other distribution calendar years, including the required minimum distribution for the distribution calendar year in which the Participant's required beginning date occurs, will be made on or before December 31 of that distribution calendar year. (c) Life Expectancy. Life expectancy as computed by use of the Single Life Table in Section 1.401(a)(9)- 9, Q&A -1, of the regulations. (d) Participant's Account Balance. The Account Balance as of the last Accounting Dace in the calendar year immediately preceding the distribution calendar year (valuation calendar year) increased by the amount' of any contributions made and allocated or forfeitures allocated to the Account Balance as of dates in the valuation calendar year after the Accounting Date and decreased by distributions made in the valuation calendar year after the Accounting Date. The Account Balance for the valuation calendar year includes any amounts rolled over or transferred to the Plan either in the valuation calendar year or in the distribution calendar year if distributed or transferred in the valuation calendar year. (e) Required Beginning Date. The Required Beginning Date of a Participant is April 1 of the calendar year following the later of the calendar year in which the Participant attains age seventy and one -half (70 -1/2), or the calendar year in which the Participant retires. XI. MODES OF DISTRIBUTION OF BENEFITS 11.01 Normal Mode of Distribution. Unless an elective mode of distribution is elected as provided in Section 11.02, benefits shall be paid to the Participant in the form of a lump sum payment. Notwithstanding the foregoing, where the Employer made the "QJSA Election" in the Adoption Agreement, unless an elective mode of distribution is elected in accordance with Article XVII, benefits shall be paid to the Participant in the form provided for in Article XVII. FHSRAC February 27;_ 11.02 Elective Mode of Distribution. Subject to the requirements of Articles X, XII and XVII, a Participant may revocably elect to have his /her Account distributed in any one (1) of the following modes in lieu of the mode described in Section 11.01: (a) Equal Payments. Equal monthly, quarterly, semi annual, or annual payments in an amount chosen by", (a) the Participant continuing until the Account is exhausted. (b) Period Certain. Approximately equal monthly, quarterly, semi annual, or annual payments, calculated to continue for a period certain chosen by the Participant. (c) Other. Any other sequence of payments requested by the Participant. (d) Lump Sum. Where the Employer did make the QJSA Election in the Adoption Agreement, a Participant may also elect a lump sum payment. 11.03 Election of Mode. A Participant's election of a payment option must be made in writing between thirty (30) and ninety (90) days before the payment of benefits is to commence. 11.04 Death Benefits. Subject to Article X (and Article XII or XVII if so elected by the Employer in the Adoption Agreement), In the case of a Participant who dies before he /she has begun receiving benefit payments, the Participant's entire Nonforfeitable Interest shall then be payable to his /her Beneficiary within ninety (90) days of the Participant's death. A Beneficiary who is entitled to receive benefits under this Sec- tion may elect to have benefits commence at a later date, subject to the provisions of Article X. The Beneficiary may elect to receive the death benefit in any of the forms available to the Participant under Sections 11.01 and 11.02. If the Beneficiary is the Participant's surviving spouse, and such surviving spouse dies before payment commences, then this.Section shall apply to the beneficiary of the surviving spouse as though such surviving spouse were the Participant. (b) Should the Participant die after he /she has begun receiving benefit payments, the Beneficiary shall receive the remaining benefits, if any, that are payable, under the payment schedule elected by the Participant. Notwithstanding the foregoing, the Beneficiary may elect to accelerate payments of the remaining balances, including but not limited to, a lump sum distribution. XII. SPOUSAL DEATH BENEFIT REQUIREMENTS 12.01 Application. Unless otherwise elected by the Employer in the Adoption Agreement, on or after January 1, 2006, the provisions of this Article shall take precedence over any conflicting provision in this Plan. The provisions of this Article, known as the "Beneficiary. Spousal Consent Election," shall apply to any Participant who is credited with any Period of Service with the Employer on or after August 23, 1984, and such other Participants as provided in Section 12.04. 12.02 Spousal Death Benefit. (a) On the death of a Participant, the Participant's Vested Account Balance will be paid to the Participant's Surviving Spouse. If there is no Surviving Spouse, or if the Participant has waived the spousal death benefit, as provided in Section 12.03, such Vested Account Balance will be paid to the Participant's designated Beneficiary. (b) The Surviving Spouse may elect to have distribution of the Vested Account Balance commence within the ninety (90) day period following the date of the Participant's death, or as otherwise provided under Section 11.04. The Account balance shall be adjusted for gains or losses occurring after the Participant's death in accordance with the provisions of the Plan governing the adjustment of Account balances for other types of distributions. FHSRAC February 27, 2007 Aoenda Item E Pace 28 of 48 12.03 Waiver of Spousal Death Benefit. The Participant may waive the spousal death benefit described in Section 12.02 at any time; provided that no such waiver shall be effective unless: (a) the Participant's Spouse consents in writing to the election; (b) the election designates a specific Beneficiary, including any class of Beneficiaries or any contingent Beneficiaries, which may not be changed without spousal consent (or the Spouse expressly permits designations by the Participant without any further spousal consent); (c) the Spouse's consent acknowledges the effect of the election; and (d) the Spouse's consent is witnessed by a Plan representative �r notary public. If it is established to the satisfaction of a Plan representative that there is no Spouse or that the Spouse cannot be located, a waiver will be deemed to meet the requirements of this Section. Any consent by a Spouse obtained under this provision (or establishment that the consent of a Spouse may not be obtained) shall be effective only with respect to such Spouse. A consent that permits designations by the Participant without any requirement of further consent by such Spouse must acknowledge that the Spouse has the right to limit consent to a specific Beneficiary, and a specific form of benefit where applicable, and that the Spouse voluntarily elects to relinquish either or both of such rights. A revocation of a prior waiver may be made by a Participant without the consent of the Spouse at any time before the commencement of benefits. The number of revocations shall not be limited. 12.04 Definitions. For the purposes of this Section, the following definitions shall apply: (a) Spouse (Surviving Spouse): The Spouse or Surviving Spouse of the Participant; provided that a former Spouse will be treated as the Spouse or Surviving Spouse and a current Spouse will not be treated as the Spouse or Surviving Spouse to the extent provided under a qualified domestic relations order as described in section 414(p) of the Code; and (b) Vested Account Balance: The aggregate value of the Participant's vested Account balances derived from Employer and Employee contributions (including rollovers), whether vested before or upon death, including the proceeds of insurance contracts, if any, on the Participant's life. The provisions of this Article shall apply to a Participant who is vested in amounts attributable to Employer Contributions, Employee contributions (or both) at the time of death or distribution. XIII. LOANS TO PARTICIPANTS 13.01 Availability of Loans to Participants. (a) If the Employer has elected in the Adoption Agreement to make loans available to Participants, a Participant may apply for a loan from the Plan subject to the limitations and other provisions of this Article. (b) The Employer shall establish written guidelines governing the granting of loans, provided that such guidelines are approved by the Plan Administrator and are not inconsistent with the provisions of this Article, and that loans are made available to all Participants on a reasonably equivalent basis. 13.02 Terms and Conditions of Loans to Participants. Any loan by the Plan to a Participant under Section 13.01 of the Plan shall satisfy the following requirements: (a) Availability. Loans shall be made available to all Participants on a reasonably equivalent basis. FHSRAC February 27, 2007 r.L n.. _e (b) Nondiscrimination. Loans shall not be made to highly compensated Employees in an amount greater than the amount made available to other Employees. (c) Interest Rate. Loans must be adequately secured and bear a reasonable interest rate. (d) Loan Limit. No Participant loan shall exceed the present value of the Participant's Nonforfeitable Interest in his /her Account. (e) Foreclosure. In the event of default, foreclosure on the note and attachment of security will not occur until a distributable event occurs in the Plan. (f) Reduction of Account. Notwithstanding any other provision of this Plan, the portion of the Participant's vested Account balance used as a security interest held by the Plan by reason of a loan outstanding to the Participant shall be taken into account for purposes of determining the amount of the Account balance payable at the time of death or distribution, but only if the reduction is used as repayment of the loan. If less than one hundred percent (100 of the Participant's nonforfeitable Account balance (determined without regard to the preceding sentence) is payable to the surviving spouse, then the Account balance shall be adjusted by first reducing the nonforfeitable Account bal- ance by the amount of the security used as repayment of the loan, and then determining the benefit payable to the surviving spouse. (g) (i) Amount of Loan. At the time the loan is made, the principal amount of the loan plus the outstanding balance (principal plus accrued interest) due on any other outstanding loans to the Participant or Beneficiary from the Plan and from all other plans of the Employer that are qualified employer plans under section 72(p)(4) of the Code shall not exceed the lesser of: (1) $50,000, reduced by the excess (if any) of (i) The highest outstanding balance of loans from the Plan during the one (1) year period ending on the day before the date on which the loan is made, over (ii) The outstanding balance of loans from the Plan on the date on which such loan is made; or (2) One -half (1/2) of the value of the Participant's Nonforfeitable Interest in all of his /her Accounts under this Plan (or $10,000, if greater, for loans prior to January 1, 2006). For the purpose of the above limitation, all loans from all qualified employer plans, including 457(b) plans, under Code section 72(p)(4) of the Code are aggregated. (h) Application for Loan. The Participant must give the Employer adequate written notice, as determined by the Employer, of the amount and desired time for receiving a loan. No more than one (1) loan may be made by the Plan to a Participant in any calendar year. No-loan shall be approved if an existing loan from the Plan to the Participant is in default to any extent. Length of Loan. The terms of any loan issued or renegotiated after December 31, 1993, shall require the Participant to repay the loan in substantially equal installments of principal and interest, at least quarterly (except as otherwise provided in Treasury Regulation section 1.72(p) -1, Q&A -9 for certain leave of absence and military leave), over a period that does not exceed five (5) years from the date of the loan; provided, however, that if the proceeds of the loan are applied by the Participant to acquire any dwelling unit that is to be used within a reasonable time after the loan is made as the princi- pal residence of the Participant, the five (5) year limit shall not apply. In this event, the period of repayment shall not exceed a reasonable period determined by the Employer. Principal installments FHSRAC February 27, 2007 Agenda Item E Page 30 of 48 (j) Prepayment. The Participant shall be permitted to repay the loan in whole or in part at any time prior to maturity, without penalty. (k) Note. The loan shall be evidenced by a promissory note executed by the Participant and delivered to the Employer, and shall bear interest at a reasonable rate determined by the Employer. (1) Security. The loan shall be secured by an assignment of that portion the Participant's right, title and interest in and to his /her Employer Contribution Account (to the extent vested), Participant Contribution Account, and Rollover Account that is equal to fifty percent (50 of the Participant's Account (to the extent vested). (m) (n) Spousal Consent. If the Employer elected the QJSA Election in the Adoption Agreement, the Participant must first obtain his or her spouse's notarized consent to the loan. (o) Other Terms and Conditions. The Employer shall fix such other terms and conditions of the loan as it deems necessary to comply with legal requirements, to maintain the qualification of the Plan and Trust under section 401(a) of the Code, or to prevent the treatment of the loan for tax purposes as a distribution to the Participant. The Employer, in its discretion for any reason, may fix other terms and conditions of the loan, not inconsistent with the provisions of this Article. 13.03 Participant Loan Accounts. (a) and interest payments otherwise due may be suspended during an authorized leave of absence, if the promissory note so provides, but not beyond the original term permitted under this Subsection (i), with a revised payment schedule (within such term) instituted at the end of such period of suspension. If the Participant fails to make any installment payment, the Plan Administrator may, according to Treasury Regulation 1.72(p) -1, allow a cure period, which cure period cannot continue beyond the last day of the calendar quarter following the calendar quarter in which the required installment payment was due. Unless waived by a Participant, any plan loan that is outstanding on the date that active duty military service begins will accrue interest at a rate of no more than 6% during the period of military service in accordance with the provisions of the Servicemembers Civil Relief Act (SCRA), 50 USC App. 526 and subject to the notice requirements contained therein. This limitation applies even if loan payments are suspended during the period of military service as permitted under the Plan and Treasury regulations. Assignment or Pledge. For the purposes of paragraphs (h) and (i), assignment or pledge of any portion of the Participant's interest in the Plan and a loan, pledge, or assignment with respect to any insurance contract purchased under the Plan, will be treated as a loan. Upon approval of a loan to a Participant by the Employer, an amount n6t in excess of the loan shall be transferred from the Participant's other investment fund(s), described in Section 6.05 of the Plan, to the Participant's Loan Account as of the Accounting Date immediately preceding the agreed upon date on which the loan is to be made. (b) The assets of a Participant's Loan Account may be invested and reinvested only in promissory notes received by the Plan from the Participant as consideration for a loan permitted by Section 13.01 of the Plan or in cash. Uninvested cash balances in a Participant's Loan Account shall not bear interest. No person who is otherwise a fiduciary of the Plan shall be liable for any loss, or by reason of any breach,. that results from the Participant's exercise of such control. (c) Repayment of principal and payment of interest shall be made by payroll deduction or, where repay- ment cannot be made by payroll deduction, by check, and shall be invested in one (1) or more other FHSRAC February 27, 2007 investment funds, in accordance with Section 6.05 of the Plan, as of the next Accounting Date after payment thereof to the Trust. The amount so invested shall be deducted from the Participant's Loan Account. (d) The Employer shall have the authority to establish other reasonable rules, not inconsistent with the provisions of the Plan, governing the establishment and maintenance of Participant Loan Accounts. XIV. PLAN AMENDMENT, TERMINATION AND OPTIONAL PROVISIONS 14.01 Amendment by Employer. The Employer reserves the right, subject to Section 14.02 of the Plan, to amend the Plan from time to time by either: (a) Filing an amended Adoption Agreement to change, delete, or add any optional provision; or (b) Continuing the Plan in the form of an amended and restated Plan and Trust. No amendment to the Plan shall be effective to the extent that it has the effect of decreasing a Participant's accrued benefit. Notwithstanding the preceding sentence, a Participant's Account balance may be reduced to the extent permitted under section 412(c)(8) of the Code. For purposes of this paragraph, a Plan amendment which has the effect of decreasing a Participant's Account balance or eliminating an optional form of benefit, with respect to benefits attributable to service before the amendment shall be treated as reducing an accrued benefit. Furthermore, if the vesting schedule of the Plan is amended, in the case of an Employee who is a Participant as of the later of the date such amendment is adopted or the date it becomes effective, the nonforfeitable percentage (determined as of such date) of such Employee's right to his /her Employer- derived accrued benefit will not be less than his percentage computed under the plan without regard to such amendment. No amendment to the Plan shall be effective to eliminate or restrict an optional form of benefit. The preceding sentence shall not apply to a Plan amendment that eliminates or restricts the ability of a Participant to receive payment of his or her Account balance under a particular optional form of benefit if the amendment provides a single -sum distribution form that is otherwise identical to the optional form of benefit being eliminated or restricted. For this purpose, a single -sum distribution form is otherwise identical only if the single -sum distribution form is identical in all respects to the eliminated or restricted optional form of benefit (or would be identical except that it provides greater rights to the Participant) except with respect to the timing of payments after commencement. The Employer may (1) change the choice of options in the Adoption Agreement, (2) add overriding language in the Adoption Agreement when such language is necessary to satisfy sections 415 or 416 of the Code because of the required aggregation of multiple plans, (3) amend administrative provisions of the trust or custodial document in the case of a nonstandardized plan and make more limited amendments in the case of a standardized plan such as the name of the plan, employer, trustee or custodian, plan administrator and other fiduciaries, the trust year, and the name of any pooled trust in which the Plan's trust will participate, (4) add certain sample or model amendments published by the Internal Revenue Service or other required good faith amendments which specifically provide that their adoption will not cause the plan to be treated as individually designed, and (5) add or change provisions permitted under the Plan and /or specify or change the effective date of a provision as permitted under the Plan and correct obvious and unambiguous typographical errors and /or cross- references that merely correct a reference but that do not in any way change the original intended meaning of the provisions. 14.02 Amendment of Vesting Schedule. If the Plan's vesting schedule is amended, or the Plan is amended in any way that directly or indirectly affects the computation of the Participant's nonforfeitable percentage, each Participant may elect, within a reasonable period after the adoption of the amendment or change, to have the nonforfeitable percentage computed under the Plan without regard to such amendment or change. FHSRAC February 27, 2007 Agenda Item E Page 32 of 48 The period during which the election may be made shall commence with the date the amendment is adopted or deemed to be made and shall end on the latest of (a) Sixty (60) days after the amendment is adopted; (b) Sixty (60) days after the amendment becomes effective; or (c) Sixty (60) days after the Participant is issued written notice of the amendment by the Employer or Plan Administrator. 14.03 Termination by Employer. The Employer reserves the right to terminate this Plan. However, in the event of such termination no part of the Trust shall be used or diverted to any purpose other than for the exclusive benefit of the Participants or their Beneficiaries, except as provided in this Section. Upon Plan termination or partial termination, all Account balances shall be valued at their fair market value and the Participant's right to his /her Employer Contribution Account shall be one hundred percent (100%) vested and nonforfeitable. Such amount and any other amounts held in the Participant's other Accounts shall be maintained for the Participant until paid pursuant to the terms of the Plan. Any amounts held in a suspense account, after all liabilities of the Plan to Participants and Beneficiaries have been satisfied or provided for, shall be paid to the Employer in accordance with the Code and regulations thereunder. In the event that the Commissioner of Internal Revenue determines that the Plan is not initially qualified under the Internal Revenue Code, any contribution made by the Employer incident to that initial qualification must be returned to the Employer within one year after the date the initial qualification is denied, but only if the application for the qualification is made by the time prescribed by law for filing the Employer's return for the year in which the Plan is adopted, or such later date as the Secretary of the Treasury may prescribe. 14.04 Discontinuance of Contributions. A permanent discontinuance of contributions to the Plan by the Employer, unless an amended and restated Plan is established, shall constitute a Plan termination. In the event of a complete discontinuance of contributions under the Plan, the Account balance ()leach affected Participant shall be nonforfeitable. 14.05 Amendment by Plan Administrator. The Plan Administrator may amend this Plan upon thirty (30) days written notification to the Employer; provided, however, that any such amendment must be for the express purpose of maintaining compliance with applicable federal laws and regulations of the Internal Revenue Service. Such amendment shall become effective unless, within such 30 -day period, the Employer notifies the Administrator, in writing, that it disapproves such amendment, in which case such amendment shall not become effective. In the event of such disapproval, the Administrator shall be under no obligation to continue acting as Administrator hereunder. 14.06 Optional Provisions. Any provision which is optional under this Plan shall become effective if and only if elected by the Employer and agreed to by the Plan Administrator. XV. ADMINISTRATION 15.01 Powers of the Employer. The Employer shall have the following powers and duties: (a) To appoint and remove, with or without cause, the Plan Administrator; (b) To amend or terminate the Plan pursuant to the provisions of Article XIV; (c) To appoint a committee to facilitate administration of the Plan and communications to Participants; FHSRAC February 27, 2007 Agenda Item E Page 33 of 48 (d) To decide all questions of eligibility (1) for Plan participation, and (2) upon appeal by any Participant, Employee or Beneficiary, for the payment of benefits; (e) To engage an independent qualified public accountant, when required to do so by law, to prepare an- nually the audited financial statements of the Plan's operation; (f) To take all actions and to communicate to the Plan Administrator in writing all' necessary information to carry out the terms of the Plan and Trust; and (g) To notify the Plan Administrator in writing of the termination of the Plan. 15.02 Duties of the Plan Administrator. The Plan Administrator shall have the following powers and duties: (a) (g) To construe and interpret the provisions of the Plan; (b) To maintain and provide such returns, reports, schedules, descriptions, and individual Account statements, as are required by law within the times prescribed by law; and to furnish to the Employer, upon request, copies of any or all such materials, and further, to make copies of such instruments, reports, descriptions, and statements as are required by law available for examination by Participants and such of their Beneficiaries who are or may be entitled to benefits under the Plan in such places and in such manner as required by law; (c) To obtain from the Employer such information as shall be necessary for the proper administration of the Plan; (d) To determine the amount, manner, and time of payment of benefits hereunder; (e) To appoint and retain such agents, counsel, and accountants for the purpose of properly administer- ing the Plan; (f) To distribute assets of the Trust to each Participant and Beneficiary in accordance with Article X of the Plan; To pay expenses from the Trust pursuant to Section 6.03 of the Plan; and (h) To do such other acts reasonably required to administer the Plan in accordance with its provisions or as may be provided for or required by law. 15.03 Protection of the Employer. The Employer shall not be liable for the acts or omissions of the Plan Administrator, but only to the extent that such acts or omissions do not result from the Employer's failure to provide accurate or timely information as required or necessary for proper administration of the Plan. 15.04 Protection of the Plan Administrator. The Plan Administrator may rely upon any certificate, notice or direction purporting to have been signed on behalf of the Employer which the Plan Administrator believes to have been signed by a duly designated official of the Employer. 15.05 Resignation or Removal of Plan Administrator. The Plan Administrator may resign at any time effective upon sixty (60) days prior written notice to the Employer. The Plan Administrator may be removed by the Employer at any time upon sixty (60) days prior written notice to the Plan Administrator. Upon the FHSRAC February 27, 2007 Agenda Item E Page 34 of 48 resignation or removal of the Plan Administrator, the Employer may appoint a successor Plan Administrator; failing such appointment, the Employer shall assume the powers and duties of Plan Administrator. Upon the resignation or removal of the Plan Administrator, any Trust assets invested by or held in the name of the Plan Administrator shall be transferred to the trustee in cash or property, at fair market value, except that the return of Trust assets invested in a contract issued by an insurance company shall be governed by the terms of that contract. 15.06 No Termination Penalty. The Plan Administrator shall have no authority or discretion to impose any termination penalty upon its removal. 15.07 Decisions of the Plan Administrator. All constructions, determinations, and interpretations made by the Plan Administrator pursuant to Section 15.02(a) or (d) or by the Employer pursuant to Section 15.01(d) shall be final and binding on all persons participating in the Plan, given deference in all courts of law to the greatest extent allowed by applicable law, and shall not be overturned or set aside by any court of law unless found to be arbitrary or capricious, or made in bad faith. XVI. MISCELLANEOUS 16.01 Nonguarantee of Employment. Nothing contained in this Plan shall be construed as a contract of employment between the Employer and any Employee, or as a right of an Employee to be continued in the employment of the Employer, as a limitation of the right of the Employer to discharge any of its Employees, with or without cause. 16.02 Rights to Trust Assets. No Employee or Beneficiary shall have any right to, or interest in, any assets of the Trust upon termination of his /her employment or otherwise, except as provided from time to time under this Plan, and then only to the extent of the benefits payable under the Plan to such Employee or Beneficiary out of the assets of the Trust. All payments of benefits as provided for in this Plan shall be made solely out of the assets of the Trust and none of the fiduciaries shall be liable therefor in any manner. 16.03 Nonalienation of Benefits. Except as provided in Section 16.04 of the Plan, benefits payable under this Plan shall not be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, charge, garnishment, execution, or levy of any kind, either voluntary or involuntary, prior to actually being received by the person entitled to the benefit under the terms of the Plan; and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, charge or otherwise dispose of any right to benefits payable hereunder, shall be void. The Trust shall not in any manner be liable for, or subject to, the debts, contracts, liabilities, engagements or torts of any person entitled to benefits hereunder. 16.04 Qualified Domestic Relations Order. Notwithstanding Section 16.03 of the Plan, amounts may be paid with respect to a Participant pursuant to a domestic relations order, but if and only if the order is determined to be a qualified domestic relations order within the meaning of section 414(p) of the Code or any domestic relations order entered before January 1, 1985. 16.05 Nonforfeitability of Benefits. Subject only to the specific provisions of this Plan, nothing shall be deemed to deprive a Participant of his /her right to the Nonforfeitable Interest to which he /she becomes entitled in accord- ance with the provisions of the Plan. 16.06 Incompetency of Payee. In the event any benefit is payable to a minor or incompetent, to a person otherwise under legal disability, or to a person who, in the sole judgment of the Employer, is by reason of advanced age, illness, or other physical or mental incapacity incapable of handling the disposition of his /her property, the Employer may apply the whole or any part of such benefit directly to the care, comfort, maintenance, sup- port, education, or use of such person or pay or distribute the whole or any part of such benefit to: (a) The parent of such person; FHSRAC February 27, 2007 Ancnrlm Rnm F Deno c of dR (b) The guardian, committee, or other legal representative, wherever appointed, of such person; (c) The person with whom such person resides; (d) Any person having the care and control of such person; or (e) Such person personally. The receipt of the person to whom any such payment or distribution is so made shall be full and complete dis- charge therefor. 16.07 Inability to Locate Payee. Anything to the contrary herein notwithstanding, iE the Employer is unable, after reasonable effort, to locate any Participant or Beneficiary to whom an amount is payable hereunder, such amount shall be forfeited and held in the Trust for application against the next succeeding Employer Contribution or contributions required to be made hereunder. Notwithstanding the foregoing, however, such amount shall be reinstated, by means of an additional Employer contribution, if and when a claim for the forfeited amount is subsequently made by the Participant or Beneficiary or if the Employer receives proof of death of such person, satisfactory to the Employer. To the extent not inconsistent with applicable law, any benefits lost by reason of escheat under applicable state law shall be considered forfeited and shall not be reinstated. 16.08 Mergers, Consolidations, and Transfer of Assets. The Plan shall not be merged into or consolidated with any other plan, nor shall any of its assets or liabilities be transferred into any such other plan, unless each Par- ticipant in the Plan would (if the Plan then terminated) receive a benefit immediately after the merger, con- solidation, or transfer that is equal to or greater than the benefit he /she would have been entitled to receive immediately before the merger, consolidation, or transfer (if the Plan had then terminated). 16.09 Employer Records. Records of the Employer as to an Employee's or Participant's Period of Service, termina- tion of service and the reason therefor, leaves of absence, reemployment, Earnings, and Compensation will be conclusive on all persons, unless determined to be incorrect. 16.10 Gender and Number. The masculine pronoun, whenever used herein, shall include the feminine pronoun, and the singular shall include the plural, except where the context requires otherwise. 16.11 Applicable Law. The Plan shall be construed under the laws of the State where the Employer is located, except to the extent superseded by federal law. The Plan is established with the intent that it meets the requirements under the Code. The provisions of this Plan.shall be interpreted in conformity with these requirements. In the event of any conflict between the Plan and a policy or contract issued hereunder, the Plan provisions shall control; provided, however, no Plan amendment shall supersede an existing policy or contract unless such amendment is required to maintain qualification under section 401(a) and 414(d) of the Code. XVII. SPOUSAL BENEFIT REQUIREMENTS 17.01 Application. Effective as of January 1, 2006, where elected by the Employer in the Adoption Agreement (the "QJSA Election the provisions of this Article shall take precedence over any conflicting provision in this Plan. If elected, the provisions of this Article shall apply to any Participant who is credited with any Period of Service with the Employer on or after August 23, 1984, and such other Participants as provided in Section 17.05. 17.02 Qualified Joint and Survivor Annuity. Unless an optional form of benefit is selected pursuant to a Qualified Election within the ninety (90) day period ending on the Annuity Starting Date, a married Participant's Vested Account Balance will be paid in the form of a Qualified Joint and Survivor Annuity and an unmarried FHSRAC February 27, 2007 Agenda Item E Paae 36 of 48 Participant's Vested Account Balance will be paid in the form of a Straight Life Annuity. The Participant may elect to have such annuity distributed upon the attainment of the Earliest Retirement Age under the Plan. 17.03 Qualified Preretirement Survivor Annuity. If a Participant dies before the Annuity Starting Date, then fifty percent (50 of the Participant's Vested Account Balance shall be applied toward the purchase of an annuity for the life of the Surviving Spouse; the remaining portion shall be paid to such Beneficiaries (which may include such Spouse) designated by the Participant. Notwithstanding the foregoing, the Participant may waive the spousal annuity by designating a different Beneficiary within the Election Period pursuant to a Qualified Election. To the extent that less than one hundred percent (1 -00 of the vested Account balance is paid to the Surviving Spouse, the amount of the Participant's Account derived from Employee contributions will be allocated to the Surviving Spouse in the same proportion as the amount of the Participant's Account derived from Employee contributions is to the Participant's total Vested Account Balance. The Surviving Spouse may elect to have such annuity distributed within a reasonable period after the Participant's death. Further, such Spouse may elect to receive any death benefit payable to him /her hereunder in any of the forms available to the Participant under Section 11.02. 17.04 Notice Requirements. (a) In the case of a Qualified Joint and Survivor Annuity as described in Section 17.02, the Plan Admin- istrator shall, no less than thirty (30) days and no more than ninety (90) days prior to the Annuity Starting Date, provide each Participant a written explanation of: (i) the terms and conditions of a Qualified Joint and Survivor Annuity; (ii) the Participant's right to make and the effect of an election to waive the Qualified Joint and Survivor Annuity form of benefit; (iii) the rights of a Participant's Spouse; and (iv) the right to make, and the effect of, a revocation of a previous election to waive the Qualified Joint and Survivor Annuity. However, if the Participant, after having received the written explanation, affirmatively elects a form of distribution and the Spouse consents to that form of distribution (if necessary), benefit payments may commence Less than 30 days after the written explanation was provided to the Participant, provided that the following requirements are met: (1) The Plan Administrator provides information to the Participant clearly indicating that the Participant has a right to at least 30 days to consider whether to waive the Qualified Joint and Survivor Annuity and consent to a form of distribution other than a Qualified Joint and Survivor Annuity; (2) The Participant is permitted to revoke an affirmative distribution election at least until the Annuity Starting Date, or if later, at any time prior to the expiration of the 7 -day period that begins the day after the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant; (3) The Annuity Starting Date is after the date that the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant; and (4) Distribution in accordance with the affirmative election does not commence before the expiration of the 7 -day period that begins after the day after the explanation of the Qualified Joint and Survivor Annuity is provided to the Participant. (b) .In the case of a Qualified Preretirement Survivor Annuity as described in Section 17.03, the Plan Administrator shall provide each Participant within the applicable period for such Participant a writ- ten explanation of the Qualified Preretirement Survivor Annuity in such terms and in such manner as would be comparable to the explanation provided for meeting the requirements of Subsection (a) applicable to a Qualified Joint and Survivor Annuity. The applicable period for a Participant is whichever of the following periods ends last: (i) the period beginning with the first day of the Plan Year in which the Participant attains age thirty-two (32) FHSRAC February 27, 2007 Agenda Item E Page 37 of 48 (c) and ending with the close of the Plan Year preceding the Plan Year in which the Participant attains age thirty-five (35); (ii) a reasonable period ending after the individual becomes a Participant; (iii) a reasonable period ending after Subsection (c) ceases to apply to the Participant; (iv) a reasonable period ending after this Article first applies to the Participant. Notwithstanding the foregoing, notice must be provided within a reasonable period ending after separation from service in the case of a Participant who separates from service before attaining age thirty-five (35). For purposes of applying the preceding paragraph, a reasonable period ending after the enumerated events described in (ii), (iii) and (iv) is the end of the rwo (2) year period beginning one (1) year prior to the date the applicable event occurs, and ending one (1) year after that date. In the case of a Participant who separates from service before the Plan Year in which age thirty-five (35) is attained, notice shall be provided within the rwo (2) year period beginning one (1) year prior to separation and ending one (1) year after separation. If such a Participant thereafter returns to employment with the Employer, the applicable period for such Participant shall be redetermined. Notwithstanding the other requirements of this Section, the respective notices prescribed by this Section need not be given to a Participant if (1) the Plan "fully subsidizes" the costs of a Qualified Joint and Survivor Annuity or Qualified Preretirement Survivor Annuity, and (2) the Plan does not allow the Participant to waive the Qualified Joint and Survivor Annuity or Qualified Preretirement Survivor Annuity and does not allow a married Participant to designate a non Spouse Beneficiary. For purposes of this Subsection (c), a plan fully subsidizes the costs of a benefit if no increase in cost or decrease in benefits to the Participant may result from the Participant's failure to elect another benefit. 17.05 Definitions. For the purposes of this Section, the following definitions shall apply: (a) Annuity Starting Date: The first day of the first period for which an amount is paid as an annuity or any other form. (b) Election Period: The period which begins on the first day of the Plan Year in which the Participant attains age thirty-five (35) and ends on the date of the Participant's death. If a Participant separates from service prior to the first day of the Plan Year in which age thirty-five (35) is attained, with respect to the Account balance as of the date of separation, the Election Period shall begin on the date of separation. Pre -age thirty-five (35) waiver: A Participant who will not yet attain age thirty-five (35) as of the end of any current Plan Year may make a special Qualified Election to waive the Qualified Preretirement Survivor Annuity for the period beginning on the date of such election and ending on the first day of the Plan Year in which the Participant will attain age thirty-five (35). Such election shall not be valid unless the Participant receives a written explanation of the Qualified Preretirement Survivor Annuity in such terms as are comparable to the explanation required under Section 17.04(a). Qualified Preretirement Survivor Annuity coverage will be automatically reinstated as of the first day of the Plan Year in which the Participant attains age thirty-five (35). Any new waiver on or after such date shall be subject to the full requirements of this Article.. (c) Earliest Retirement Age: The earliest date on which, under the Plan, the Participant could elect to receive retirement benefits. (d) Qualified Election: A waiver of a Qualified Joint and Survivor Annuity or a Qualified Preretirement Survivor Annuity. Any waiver of a Qualified Joint and Survivor Annuity or a Qualified Preretirement Survivor Annuity shall not be effective unless: (a) the Participant's Spouse consents in writing to the election; (b) the election designates a specific Beneficiary, including any class of Beneficiaries or any contingent Beneficiaries, which may not be changed without spousal consent (or the Spouse FHSRAC February 27, 2007 Agenda Item E Page 38 of 48 expressly permits designations by the Participant without any further spousal consent); (c) the Spouse's consent acknowledges the effect of the election; and (d) the Spouse's consent is witnessed by a Plan .representative or notary public. Additionally, a Participant's waiver of the Qualified Joint and Survivor Annuity shall not be effective unless the election designates a form of benefit payment which may not be changed without spousal consent (or the Spouse expressly permits designations by the Participant without any further Spousal consent). If it is established to the satisfaction of a Plan representative that there is no Spouse or that the Spouse cannot be located, a waiver will be deemed a Qualified Election. Any consent by a Spouse obtained under this provision (or establishment that the consent of a Spouse may not be obtained) shall be effective only with respect to such Spouse. A consent that permits designations by the Participant without any requirement of further consent by such Spouse must acknowledge that the Spouse has the right to limit consent to a specific Beneficiary, and a specific form of benefit where applicable, and that the Spouse voluntarily elects to relinquish' either or both of such rights. A revocation of a prior waiver may be made by a Participant without the consent of the Spouse at any time before the commencement of benefits. The number of revocations shall not be limited. No consent obtained under this provision shall be valid unless the Participant has received notice as provided in Section 17.04. (e) Qualified Joint and Survivor Annuity: An immediate annuity for the life of the Participant with a survivor annuity for the life of the Spouse which is fifty percent (50 of the amount of the annuity which is payable during the joint lives of the Participant and the Spouse and which is the amount of benefit which can be purchased with the Participant's Vested Account Balance. (f) Spouse (Surviving Spouse): The Spouse or Surviving Spouse of the Participant, provided that a former Spouse will be treated as the Spouse or Surviving Spouse and a current Spouse will not be treated as the Spouse or Surviving Spouse to the extent provided under a qualified domestic relations order as described in section 414(p) of the Code. (g) Straight Life Annuity: An annuity payable in equal installments for the life of the Participant that terminates upon the Participant's death. (h) Vested Account Balance: The aggregate value of the Participant's vested Account balances derived from Employer and Employee contributions (including rollovers), whether vested before or upon death, including the proceeds of insurance contracts, if any, on the Participant's life. The provisions of this Article shall apply to a Participant who is vested in amounts attributable to Employer Contributions, Employee contributions (or both) at the time of death or distribution. 17.06 Annuity Contracts. Where benefits are to be paid in the form of a life annuity pursuant to the terms of this Article, a nontransferable annuity contract shall be purchased from a life insurance company and distributed to the Participant or Surviving Spouse, as applicable. The terms of any annuity contract purchased and distributed by the Plan shall comply with the requirements of this Plan and section 417 of the Code. FHSRAC February 27, 2007 DECLARATION OF TRUST This Declaration of Trust (the "Group Trust Agreement is made as of the 19th day of May, 2001, by VantageTrust Company, which declares itself to be the sole Trustee of the trust hereby created. WHEREAS, the ICMA Retirement Trust was created as a vehicle for the commingling of the assets of governmental plans and governmental units described in Section 818(a)(6) of the Internal Revenue Code of 1986, as amended, pursuant to a Declaration of Trust dated October 4, 1982, as subsequently amended, a copy of which is attached hereto and incorporated by reference as set out below (the "ICMA Declaration and WHEREAS, the trust created hereunder (the "Group Trust is intended to meet the requirements of Revenue Ruling 81- 100, 1981 -1 C.B. 326, and is established as a common trust fund within the meaning of Section 391:1 of Title 35 of the New Hampshire Revised Statutes Annotated, to accept and hold for investment purposes the assets of the Deferred Compensation and Qualified Plans held by and through the ICMA Retirement Trust. NOW, THEREFORE, the Group Trust is created by the execution of this Declaration of Trust by the Trustee and is established with respect to each Deferred Compensation and Qualified Plan by the transfer to the Trustee of such Plan's assets in the ICMA Retirement Trust, by the Trustees thereof, in accord with the following provisions: 1. Incorporation of ICMA Declaration by Reference; ICMA By -Laws. Except as otherwise provided in this Group Trust Agreement, and to the extent not inconsistent herewith, all provisions of the ICMA Declaration are incorporated herein by reference and made a part hereof, to be read by substituting the Group Trust for the Retirement Trust and the Trustee for the Board of Trustees referenced therein. In this respect, unless the context clearly indicates otherwise, all capitalized terms used herein and defined in the ICMA Declaration have the meanings assigned to them in the ICMA Declaration. In addition, the By -Laws of the ICMA Retirement Trust, as the same may be amended from time -to -time, are adopted as the By -Laws of the Group Trust to the extent not inconsistent with the terms of this Group Trust Agreement. Notwithstanding the foregoing, the terms of the ICMA Declaration and By -Laws are further modified with respect to the Group Trust created hereunder, as follows: (a) any reporting, distribution, or other obligation of the Group Trust vis -a -vis any Deferred Compensation Plan, Qualified Plan, Public Employer, Public Employer Trustee, or Employer Trust shall be deemed satisfied to the extent that such obligation is undertaken by the ICMA Retirement Trust (in which case the obligation of the Group Trust shall run to the ICMA Retirement Trust); and (b) all provisions dealing with the number, qualification, election, term and nomination of Trustees shall not apply, and all other provisions relating to trustees (including, but not limited to, resignation and removal) shall be interpreted in a manner consistent with the appointment of a single corporate trustee. 2. Compliance with Revenue Procedure 81 -100. The requirements of Revenue Procedure 81 -100 are applicable to the Group Trust as follows: (a) Pursuant to the terms of this Group Trust Agreement and Article X of the By -Laws, investment in the Group Trust is limited to assets of Deferred Compensation and Qualified Plans, investing through the ICMA Retirement Trust. (b) Pursuant to the By -Laws, the Group Trust is adopted as a part of each Qualified Plan that invests herein through the ICMA Retirement Trust. (c) In accord with the By -Laws, that part of the Group Trust's corpus or income which equitably belongs to any Deferred Compensation and Qualified Plan may not be used for or diverted to any purposes other than for the exclusive benefit of the Plan's employees or their beneficiaries who are entitled to benefits under such Plan. FHSRAC February 27, 2007 3. Governing Law. Except as otherwise required by federal, state or local law, this Declaration of Trust (including the ICMA Declaration to the extent incorporated herein) and the Group Trust created hereunder shall be construed and determined in accordance with applicable laws of the State of New Hampshire. 4. Judicial Proceedings. The Trustee may at any time initiate an action or proceeding in the appropriate state or federal courts within or outside the state of New Hampshire for the settlement of its accounts or for the determination of any question of construction which may arise or for instructions. IN WITNESS WHEREOF, the Trustee has executed this Declaration of Trust as of the day and year first above written. VANTAGETRUST COMPANY Name: Paul F. Gallagher Tide: Assistant Secretary (d) In accord with the By -Laws, no Deferred Compensation Plan or Qualified Plan may assign any or part of its equity or interest in the Group Trust, and any purported assignment of such equity or interest shall be void. FHSRAC February 27, 2007 Agenda Item E page 41 of 48 ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN TRUST ADOPTION AGREEMENT The Employer hereby establishes a Money Purchase Plan and Trust to be known as. City of Federal Way 401(a) ACM /Police Chief Plan (the "Plan in the form of the ICMARC Governmental Money Purchase Plan and Trust. This Plan is an amendment and restatement of an existing defined contribution money purchase plan. Yes If yes, please specify the name of the defined contribution money purchase plan which this Plan hereby amends and restates: I. Employer: City of Federal Way III. Plan Year will mean: g. No PLAN NUMBER 10- 6325 II. The Effective Date of the Plan shall be the first day of the Plan Year during which the Employer adopts the Plan, unless an alternate Effective Date is hereby specified: January 1, 2007 The twelve (12) consecutive month period which coincides with the limitation year. (See Section 5.03(g) of the Plan.) The twelve (12) consecutive month period commencing on and each anniversary thereof. IV. Normal Retirement Age shall be age 55 (not to exceed age 65). FHSRAC February 27; 2007 Agenda Item E Pace 42 of 48 V. ELIGIBILITY REQUIREMENTS: 1. The following group or groups of Employees are eligible to participate in the Plan: VI. CONTRIBUTION PROVISIONS All Employees All Full -Time Employees Salaried Employees Non -union Employees Management Employees Public Safety Employees General Employees Other (specify below) Assistant City. Manager and Police Chief The group specified must correspond to a group of the same designation that is defined in the statutes, ordinances, rules, regulations, personnel manuals or other material in effect in the state or locality of the Employer. 2. The Employer hereby waives or reduces the requirement of a twelve (12) month Period of Service for participation. The required Period of Service shall be ilia (write N/A if an Employee is eligible to participate upon employment). If this waiver or reduction is elected, it shall apply to all Employees within the Covered Employment Classification. 3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age requirement is n a (not to exceed age 21. Write N/A if no minimum age is declared.) 1. The Employer shall contribute as follows (choose one): (K) Fixed Employer Contributions With Or Without Mandatory Participant Contributions. See attached. The Employer shall contribute on behalf of each Participant of Earnings or $6, 000.0o for the Plan Year (subject to the limitations of Article V of the Plan). A Participant is required to contribute (subject to the limitations of Article V of the Plan) (i) of Earnings, (ii) or (iii) a whole percentage of Earnings, as designated by the Employee in accordance with guidelines and procedures established by the Employer FHSRAC February 27, 2007 Agenda Item E Page 43 of 48• for the Plan Year as a condition of participation in the Plan. (Write "0" if no contribution is required.) If Participant Contributions are required under this option, a Participant shall not have the right to discontinue or vary the rate of such contributions after becoming a Plan Participant. The Employer hereby elects to "pick up" the Mandatory/Required Participant Contribution. x Yes No [Note to Employer: Neither an IRS advisory letter nor a determination letter issued to an adopting Employer is a.ruling by the Internal Revenue Service that Participant contributions that are picked up by the Employer are not includable in the Participant's gross income for federal income tax purposes. The Employer may seek such a ruling. Picked up contributions are excludable from the Participant's gross income under section 414(h)(2) of the Internal Revenue Code of 1986 only if they meet the requirements of Rev. Ruls. 81 -35 and 81 -36, 1981 -1 C.B. 255, and 87 -10, 1987 -1 C.B. 136. Those requirements are (1) that the Employer must specify that the contributions, although designated as employee contributions, are being paid by the Employer in lieu of contributions by the employee; (2) the employee must not have the option of receiving the contributed amounts directly instead of having them paid by the Employer to the plan; and (3) the required specification of designated employee contributions must be completed before the period to which such contributions relate.] Fixed Employer Match of Participant Contributions. The Employer shall contribute on behalf of each Participant of Earnings for the Plan Year (subject to the limitations of Article V of the Plan) for each Plan Year that such Participant has contributed of Earnings or Under this option, there is a single, fixed rate of Employer contributions, but a Participant may decline to make the required Participant contributions in any Plan Year, in which case no Employer contribution will be made on the Participant's behalf in that Plan Year. Variable Employer Match Of Participant Contributions. The Employer shall contribute on behalf of each Participant an amount determined as follows (subject to the limitations of Article V of the Plan): AiSRAC February 27, 2007 Agenda Item E Page 44 of 48 2. Each Participant may make a voluntary (unmatched), after -tax contribution, subject to the limitations of Section 4.05 and Article V of the Plan. (b) Bonuses VIII. LIMITATION ON ALLOCATIONS of the contributions made by the Participant for the Plan Year (not including Participant contributions exceeding of Earnings or PLUS of the contributions made by the Participant for the Plan Year in excess of those included in the above paragraph (but not including Participant contributions exceeding in the aggregate °A) of Earnings or Employer Contributions on behalf of a Participant for a Plan Year shall not exceed or of Earnings, whichever is more or less. Yes X No 3. Employer contributions and Participant contributions shall be contributed to the Trust in accordance with the following payment schedule: 26 pay periods /year, paydays on the 5th and'Oth of each month VII. EARNINGS Earnings, as defined under Section 2.09 of the Plan, shall include: (a) Overtime Yes g No Yes --x-- No If the Employer maintains or ever maintained another qualified plan in which any Participant in this Plan is (or was) a participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans as provided herein, if necessary in order to avoid excess contributions (as described in Sections 5.02 of the Plan). 1. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, the provisions of Section 5.02(a) through (f) of the Plan will apply unless another method has been indicated below. FHSRAC February 27, 2007 Agenda Item E Page 45 of 48 Other Method. (Provide the method under which the plans will limit total Annual Additions to the Maximum Permissible Amount, and will properly reduce any excess amounts, in a manner that precludes Employer discretion.) 2. The limitation year is the following 12- consecutive month period: Standard ralPndar IX. VESTING PROVISIONS The Employer hereby specifies the following vesting schedule, subject to (1) the minimum vesting requirements as noted and (2) the concurrence of the Plan Administrator. Years of Service Percent Completed Vesting Zero 100 One Two Three Four Five Six Seven Eight Nine Ten X. Loans are permitted under the Plan, as provided in Article XIII: Yes x No XI. The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more units of state or local government. XII. The Plan Administrator hereby agrees to inform the Employer of any amendments to the Plan made pursuant to Section 14.05 of the Plan or of the discontinuance or abandonment of the Plan. FHSRAC February 27, 2007 Agenda E Page 46 of 48 The Employer hereby appoints the ICMA RC as the Plan Administrator pursuant to the terms and conditions of the ICMA RC GOVERNMENTAL MONEY PURCHASE PLAN TRUST. The Employer hereby agrees to the provisions of the Plan and Trust. XIV. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result in disqualification of the Plan. XV. An adopting Employer may rely on an advisory letter issued by the Internal Revenue Service as evidence that the Plan is qualified under section 401 of the Internal Revenue Code. In Witness Whereof, the Employer hereby causes this Agreement to be executed on this day of 2007. EMPLOYER ICMA RC By: By: Title: Tillman RPsnurces Manager Title: Attest: Attest: \GLGPRIM\CLIENTS\ 11070 \01\MPPAA4.DOC FHSRAC February,. 27, 2007 Agenda Item E Page 47 of 48 ICMA RC 401 Governmental Money Purchase Plan Trust Adoption Agreement Employee Contributions: Each participant may make a one -time irrevocable election to contribute to this Plan. Eligible Participants may make an irrevocable election to contribute to the Plan at any time following the beginning of their eligibility. The Participant may choose to contribute at one of the following optional rates: a. 3% of earnings b. 6% of earnings c. 9% of earnings d. 12% of earnings e. 15% of earnings A participant shall not have the right to discontinue or vary the rate of such contributions after having made a contribution election. FHSRAC February. 27, 2007 Agenda Item E Page 48 of 48 COUNCIL MEETING DATE: SUBJECT: "Overhire" Combo Electrical/Building Inspector POLICY QUESTION: CAN THE COMMUNITY DEVELOPMENT DEPARTMENT HIRE A PERMANENT COMBINATION BUILDING /ELECTRICAL INSPECTOR TO REPLACE A' /a TIME TEMPORARY POSITION? COMMITTEE:'. P/150e4e. CATEGORY: g Consent Ordinance Public Hearing City Council Business Resolution Other STAFF REPORT BY: KATHY MCCLUNG, COMMUNITY DEVELOPMENT DIRECTOR Attachments: See attached memo describing current situation and rationale for proposal. Options Considered: Replace the current temporary time position for 11 months. STAFF RECOMMENDATION: Replace the position with a full -time combination electrical/building inspector. CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: m 1V1vt -to o —r o•Q, 're etc( nej �'�.PJ�2.5c a .tt Co Coiv_ ld'� 61P th IC it 7E3E4 /i, P i�-1 COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL i YROPOSE UNCIL MOTION: "I move approval of (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BULL 1 51- reading Enactment reading ORDINANCE ITEM S� MEETING DATE: 2/27/07 DEPT: Community Development DIRECTOR APPROVAL:' eil Committee Council Committee ember Committee Member Fed eral Way To: FEDRAC FROM: MEMORANDUM Kathy McClung, Community Development Director VIA Neal Beets, City Manager DATE: January 25, 2007 RE: Replacement of Combination Electrical/Building Inspector I have been reviewing the Building Division's job vacancies and am looking for ways to keep the level of service we have been able to provide. The Division now has three vacancies: Building Official Position advertised once and extended because of small number of applications. Assistant Building Official Vacant because of military duty. The law requires that the position be kept open for five years. It has been temporarily filled for four. Five years is up January of 2008. In order to fill this position temporarily, we have filled it with the plan reviewer and filled the plan reviewer with an inspector. Temporary 3/4 time Combination Inspector This position was added a few years ago to replace the inspector that is filling in for the plan reviewer. This position was intended to be in place until the Assistant Building Official returned from duty and all the "acting" positions wert back to their .original spots. Combination inspectors are trained electricians that have received their certification to inspect, which takes eight years of experience in the field. We either have to hire someone already trained as a combination inspector (almost impossible) or hire someone with the electrical qualifications and teach him/her the building inspection trade (not impossible, but still difficult). Recently, we had a full -time combination inspector leave the City. I have filled his position with the former temporary inspector. At this point, it will be difficult to replace this position for 11 months in a part time status. M_yproposal is to "overhire" this position. We have salary savings to pay for it this year. If the Assistant Building Official returns in January, the worst case scenario is that an inspector would have to be laid off. If the annexation vote is successful, then I would be looking for another inspector anyway, so this decision would work out well in the short and long term. FHSRAC February 27, 2007 Agenda Item C Page 2 of 2 COUNCIL MEETING DATE: March 6`", 2007 ITEM SK SUBJECT: 2007 COMMUTE TRIP REDUCTION (CTR) AGREEMENT AMENDMENT POLICY QUESTION: Should the Council approve an amendment to the CTR agreement with WSDOT for additional state CTR funding? COMMITTEE: Land Use/Transportation MEETING DATE: February 26, 2007 CATEGORY: Consent City Council Business Ordinance Resolution STAFF REPORT BY: Rick Perez, P.E., City .Traffic Engineer Attachments: LUTC memo dated February 26, 2007 Options Considered: 1. Approve an amendment to the agreement as proposed by WSDOT for additional $5,426 in state funding. 2. Reject the proposed amendment by WSDOT and implement the CTR as required by state law using in -house staff and City's budget of $5,426. CITY MANAGER APPROVAL: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL STAFF RECOMMENDATION: Staff recommends Option 1. cif COMMITTEE RECOMME TION: LUTC recommends Option 1. COUNCIL ACTION: APPROVED DENIED O TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006. DEPT: Public Works DIRECTOR APPROVAL: Public Hearing Other Committee Council Eric Faison, Member Dean McColgan, Member MOTION: `I move approval of the amendment to the CTR agreement as proposed by il l K:\council\agenda bi11s\2007 \03 -06 -07 CTR Agreement Amendment (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION CITY OF FEDERAL WAY MEMORANDUM DATE: February 26' 2007 TO: Land Use and Transportation Committee (LUTC) VIA: Neal Beats, City Manager FROM Rick Perez,P.E., City Traffic Engineer Sarady Long, Traffic Engineer SUBJECT: BACKGROUND: UPDATE: cc: Project File Day File .K: \LUTC\ 2007102 -26 -07 OR L'fticieny Act Contract with WSDOT LUTC memol.doc 2006/2007 COMMUTE TRIP REDUCTION (CTR) AGREEMENT AMMENDMENT Washington State's Commute Trip Reduction (CTR) Law was adopted by the 1991 Legislature and incorporated into the Washington Clean Air Act as RCW 70.94.521 through 70.94.551. Its intent is to improve air quality and reduce fuel consumption and traffic congestion through employer -based programs by encouraging the use of alternatives to single occupant vehicles (SOV) for the commute trip. In 2006, the Washington Legislature adopted changes to the CTR law. As part of these changes, the law requires cities to develop local CTR plans consistent with.the new rules and guidelines developed by the state. The Washington State Department of Transportation (WSDOT) provides technical assistance funding to the City for developing and implementing the Commute Trip Reduction (CTR) plans and programs. The CTR program requires an agreement with WSDOT. The purpose of the agreement is to allow the State to reimburse the City its proportionate share of the technical assistance funding. Based on the current affected worksites, the City of Federal Way will receive approximately $25,623 annually for the 2006/2007 biennium. The City current agreement with WSDOT will expire July 1, 2007. WSDOT proposed an amendment that would increase the technical funds by $5,426 (from $25,623 to $33,651.97). The additional funding is intended to provide the city with some funding for their development of a local CTR plan. Due to aggressive due date schedule and workload, staff will use consultant services to prepare the required local CTR plans. Staff believes this is a cost effective method, as most cities have a full -time CTR coordinator to perform this task. Staff will present this work to the LUTC and Council committee as a separate agenda item. AGREEMENT AMENDMENT The SECOND AMENDMENT to AGREEMENT GCA4567 entered into between the Washington State Department of Transportation (hereinafter called the "WSDOT and the City of Federal Way (hereinafter called the "CONTRACTOR and/or individually referred to as the "PARTY" and collectively referred to as the "PARTIES WHEREAS, RCW 70.94.527 requires development of local government and regional transportation plans consistent with the rules developed by WSDOT in accordance with RCW.70.94.537; and WHEREAS, both PARTIES agree to amend the original AGREEMENT GCA4567 to add a local government and regional planning funding allocation for the period July 1, 2006 through June 30, 2007 in the amount of $5,426 using state multi -modal account funds appropriated by ESSB 6241, Chapter 313, Section 226(b); THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part of the original AGREEMENT, the following amendment is incorporated into AGREEMENT GCA4567:. IT IS MUTUALLY AGREED AS FOLLOWS: 1. Delete Caption headings `Project Amount', on the first page of the AGREEMENT, and replace as follows: Project Amount July 1, 2005 through June 30, 2006 $25,623 Project Amount July 1, 2006 through June 30, 2007 $33,651.97 2. Delete Section 4 Reimbursement and Payment and replace with the following: Section 4 Reimbursement and Payment WSDOT shall reimburse the CONTRACTOR for eligible expenditures not to exceed $25,623 during the first year and $33,651.97 during the second year of the AGREEMENT period. The maximum amount of funding for the CONTRACTOR was determined using the methodology contained in Exhibit I, Funding Allocation Methodology. WSDOT will reimburse the CONTRACTOR only for actual and eligible direct and related indirect project costs. Payment will be made on a reimbursable basis. Payment is subject to the submission to and approval by WSDOT of properly prepared invoices accompanied by progress reports as provided in Section 6 and financial summaries. The CONTRACTOR shall submit an invoice (state form A -19) or WSDOT approved invoice format to WSDOT in order to receive reimbursement. The CONTRACTOR may submit invoices, not more than once per month, during the course of this AGREEMENT. The CONTRACTOR shall submit a final invoice to WSDOT no later than July 15, 2007. Any invoice received after July 15, 2007 will not be eligible for reimbursement. Within 30 days after receiving an invoice and upon approval, WSDOT shall remit payment to the CONTRACTOR: All invoices and payments shall be based on and paid on actual work Page 1 of 6 GCA4567 -02 Contractor Contracting on Behalf of Regional CTR Planning Contract Amount Local CTR GTEC planning planning Total Puget Sound Regional Council $60,000 $60,000 Spokane Regional Transportation Council $40,000 $40,000 Whatcom Council of Governments $50,609 Whatcom Council of Governments $40,000 City of Bellingham $5,548 Whatcom County $5,061 Yakima Valley Conference of Governments $55,487 Yakima Valley Conference of Govemments $40,000 City of Selah $5,091 City of Union Gap $5,091 City of Yakima $5,305 Clark County $71,584 Southwest Washington Regional Transportation Council $40,.000 Clark County $5,122 City of Camas $5,152 City of Vancouver $6,249 $10,000 City of Washougal $5,061 King County Metro $51,309 King County $5,091 City of Auburn $5,335 City of Burien $5,061 City of Des Moines $5,061 City of Kirkland' $5,365 $10,000 City of Mercer Island* $5,061 City of Shoreline $5,183 City of Woodinville $5,152 City of Bellevue $6,827 $10,000 $16,827 City of Bothell $5,883 $10,000 $15,883 performed and actual costs incurred up to the maximum amount identified in this AGREEMENT_ 3. Amend Exhibit I, Funding Allocation Methodology table, and add the `July 1, 2006 June 30, 2007 Planning Allocation' table as follows: July 1, 2006 June 30, 2007 Planning Allocation Page 2 of 6 GCA4567 -02 City of Federal Way $5,426 $5,426 City of Issaquah $5,274 $5,274 ity of Kent $5,975 $5,975 ity of Redmond $6,675 $10,000 $16,675 City of Renton $5,701 $5,701 City of SeaTac $5,548 $10,000 $15,548 City of Seattle $12,797 $10,000 $22,797 City of Tukwila $5,518 $10,000 $15,518 Kitsap Transit $20,792 Kitsap County $5,274 City of Bainbridge Island $5,061 City of Bremerton $5,396 City of Port Orchard $5,061 Pierce County $57,436 Pierce County $5,335 City of DuPont $5,091 City of Fife $5,183 City of Lakewood $5,213 City of Puyallup* $5,152 $10,000 City of Tacoma* $6,401 $10,000 City of University Place $5,061 Snohomish County $51,218 Snohomish County $5,244 IP City of Arlington $5,213 City of Edmonds $5,061 City of Lynnwood $5,213 $10,000 City of Marysville $5,122 City of Monroe $5,122 City of Mountlake Terrace $5,091 City of Mukilteo $5,152 City of Everett $6,066 $10,000 $16,066 Spokane County $47,833 Spokane County $5,274 City of Airway Heights $5,061 City of. Liberty Lake $5,305 $10,000 City of Spokane $6,523 $10,000 City of Spokane Valley $5,670. Thurston Regional Planning Council $72,041 Thurston Regional Planning Council $40,000 Thurston County $5,061 City of Lacey $5,335 City of Olympia $6,036 $10,000 City of Tumwater $5,609 Total $260,000 $309,999 $150,000 Page 3of6 $719,999 GCA4567 -02 4.. Amend Exhibit II, Scope of Work, Implementation of Commute Trip Reductions (CTR) Plans and Program, and Delete Section 1.1. Work to be Performed and replace as follows: 1.1. Work to be Performed 1.1.1. The county or city, whichever applies, has enacted a Commute Trip Reduction (CTR) ordinance in compliance with RCW 70.94.521 -.551. Said ordinance requires, for example; the submission of employee commuter surveys, employer annual reports, and other provisions for the tracking of certain vehicle miles traveled (VMT) and single occupant vehicle (SOV) commute trips, as well as provisions to assist in the reduction of VMT and SOV. Therefore, the CONTRACTOR agrees to implement a CTR program and to comply with all provisions of the applicable county or city ordinance, which is incorporated herein by reference and made a part of this AGREEMENT and this Scope of Work. 1.1.2. Local CTR Planning: The CONTRACTOR agrees to perform the following tasks within the jurisdiction of the City of Federal Way, located in King County, in accordance with RCW 70.94.527 and the deadlines and rules established by WSDOT: 1.1.2.1. Develop a local CTR plan, consistent with the land use and transportation elements of the local comprehensive plan, that includes: A description of the local land use and transportation context; Local program goals and targets for commute trip reduction in affected urban growth areas; A measurement methodology for determining base year values and progress toward meeting goals and targets; A description of local services and strategies for achieving the goals and targets; A description of requirements for major employers; Documentation of consultation; A sustainable financial plan; A description of the implementation structure and timeline; and A description of any Growth and Transportation Efficiency Center (GTEC) plans or programs in the local jurisdiction. 1.1.2.2. Coordinate with neighboring jurisdictions and the Regional Transportation Planning Organization (RTPO) to ensure consistency in the local and regional CTR plans. 1.1.2.3. Submit the local CTR plan to the applicable RTPO by the date established by the RTPO and work in collaboration with the RTPO to develop any necessary changes to the local CTR plan before its submittal to the CTR Board for approval. 5. Amend Exhibit II, Scope of Work, Implementation of Commute Trip Reductions (CTR) Plans and Program, and add Section 2.8. Planning Assistance to read as follows: 2.8. Planning Assistance 2.8.1. WSDOT will: Page 4 of 6 GCA4567 -02 Categories State CTR Funds Spent Since Last Report Fiscal Year To Date State CTR Funds Spent Local Funds Spent on CTR Activities Since Last Report Fiscal Year to Date Local Funds Spent on CTR Activities Other Funds Spent on CTR Activities Since Last Report Fiscal Year to Date Other Funds Spent on CTR Activities Required Activities, including: 1. Notification of New Worksites 2. Administering CTR Surveys 3. Employer Annual Report Review 4. Exemptions and Modifications 5. Record Maintenance 6. Enforcement Employer Service Activities Employer Training Incentives Promotion and Marketing Guaranteed Ride Home Other (Specify) CTR Planning Activities Regional Local GTEC Totals Page 5 of 6 2.8.1.1. Provide the CONTRACTOR, or its eligible contracting partner(s), with access to model local CTR plans, model regional CTR plans, model GTEC plans, and a template for RTPO review of local CTR plans. 2.8.1.2. Provide technical assistance to the CONTRACTOR, or its eligible contracting partner(s), for local, regional and GTEC planning, if requested. 2.8.1.3. Provide the CONTRACTOR, or its eligible contracting partner(s), with state survey data, including the baseline survey data for employers and jurisdictions. 6. Amend Exhibit III, Progress Report Format and delete the table in item `3. Expenditures This period' and replace with the following: 3. Expenditures This Period Under `Categories' listed below, indicate either the actual expenditures, or estimated expenses if actual costs for these categories are not known. List the actual total expenditures on the last line of the following table. GCA456.7 -02 7. A copy of this Amendment to the AGREEMENT shall be attached to and made a part of the original AGREEMENT. Any references to the "AGREEMENT" shall mean "AGREEMENT as amended 8. All other terms and conditions of the original AGREEMENT, not amended, shall remain in full force and effect. This document may be simultaneously executed in several counterparts, each of which shall be deemed original having identical legal effect. IN WITNESS WHEREOF, the PARTIES hereto have executed this Amendment the day and year last written below. WASHINGTON STATE CONTRACTOR DEPARTMENT OF TRANSPORTATION By: By: Cathy Silins, Manager Public Transportation and Commute Options Office Title: Date: Print Name: Who by this signature certifies their authority to execute this AGREEMENT on behalf of the CONTRACTOR. Date: Page 6 of 6 GCA4567 -02 COUNCIL MEETING DATE: March 6, 2007 ITEM 51 SUBJECT: 2007 Asphalt Overlay Project Bid Award POLICY QUESTION: Should the Council award the 2007 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 26, 2007 CATEGORY: Consent Ordinance Public Hearing City Council Business Resolution Other STAFF REPORT BY: John Mulkey, P.E., Street Systems Project Engineer DEPT: Public Works Attachments: LUTC memo dated February 26th, 2007 Options Considered: 1. a. Award Schedules A, B, C, D, H, and I of the 2007 Asphalt Overlay Project to Tucci and Sons, Inc. lowest responsive, responsible bidder, in the amount of $2,380,210.86 and approve a 10% contingency of $238,021.00, for a total of 2,618,231.86, and authorize the City Manager to execute the contract. If project funding allows, approve adding all or a portion of Schedule E, F or G back into the contract with the understanding that the total cost will not exceed the total funding available for this grogram. b. Authorize the transfer of $780,000 from Project (140) South 348 at SR 161 Intersection Improvements project to the Overlay program. 2. Reject all bids for the 2007 Asphalt Overlay Project and direct staff to rebid the project and return to Committee for further action. 3. Do not award the 2007 Asphalt Overlay Project to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option 1 CITY MANAGER APPROVAL; CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COMMITTEE RECOMMENDATIO► Place Option 1 on the March 06 2007 Council Consent Agenda for approval. J vey, Chair ric Faison, Member Dean McColgan, Member PR OS 1 UNCIL MOTION: "1 move awarding Schedules A, B, C, D, H and I of the 2007 Asphalt Overlay Pro to Tucci and Sons, Inc. in the amount of $2,380,210.86 and approve a 10% contingency of $238,021.00 for a total of $2,618,231.86 and authorize the City Manager to execute the contract. All or a portion of Schedule E, F, or G may be added at a later date if. project funding allows. I also move to authorize the transfer of $780,000 from Project (140) South 348 St at SR 161 Intersection Improvement project to the Overlay program". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 cil DIRECTOR APPROVAL: 4" COUNCIL BILL 1 s7 reading Enactment reading ORDINANCE RESOLUTION Committee Council DATE: TO: VIA: FROM: SUBJECT: SCHEDULE A B C. D E F G H I 10% Construction Contingency Pavement Management System In -house Design Construction Administration City's Administrative Fee Printing and Advertising ESTIMATED TOTAL PROGRAM COST: CITY OF FEDERAL WAY MEMORANDUM February 26, 2007 Land Use and Transportation Committee Neal Beat, City Manager John Mulkey, P.E., Street Systems Project Engine\ 2007 Asphalt Overlay Project Bid Award BACKGROUND: Three bids were received and opened on February 14, 2007 for the 2007 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc. with a total bid of $3,335,173.60. AVAILABLE FUNDING: The budget for the 2007 Asphalt Overlay Project is $3,009,347 and is comprised of the following: 2007 Overlay Budget 2007 Structures Budget 2006 Carry Forward Transfer from project 140 (SR 18 SR161) Total Funding Available ESTIMATED EXPENDITURES: The following is a breakdown of the estimated total project construction DESCRIPTION l Avenue South Redondo Marlbrook Wildwood West Campus Westway Alderdale Crown Point Evergreen Estate SR 18 at SR161 J LUD Manhole Adjustment ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS: $2,039,000 $131,267 $59,080 780,000 $3,009,347 costs based on the low bid: AMOUNT $373,665.31 $357,882.95 $440,984.30 $402,738.20 $288,116.14 $485,166.60 $123,010.00 $170,020.75 $634,919.35 $5 8,670.00 $3,335,173.60 $333,517.36 $25,000.00 $75,000.00 $86,954.00 $75,804.00 $3,500.00 $3,934,948.96 February 26, 2007 Land Use and Transportation Committee 2007 Asphalt Overlay Project Bid Award Page 2 In order to stay within budget it is recommended that Schedule "E" (Westway); Schedule "F" (Alderdale), and Schedule "G" (Crown Point) be deleted from the project as well as deleting Schedule J Lakehaven Utility District Manhole Adjustments) at the request of Lakehaven Utility District, and a contract amount of $2,380,210.86 be awarded to Tucci and Sons, Inc. All or a portion of Schedule E, F or G may be added back into the contract if project contingency fund was available. cc: Project File k: \Iutc\2007\02 -26-07 2007 asphalt overlay project- bid award.doc C A 4 a y `A a s z 1., 4, �fi to A 4 o,,' O O O O O O N O O O O 0 0 0 0 0 0 0 O O O 0 O N O O O O O O O N O O O S 0 0 0 O O O O 0 O M O N O O O o O 0 o Oi o o (0 (V m o Yj O (A 0 0 0 0 0 o o (0 o 6 t') (V O O) M N O O M (p n 0 (D n 0 0 u) p Q O O N O n 0 M m? 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Hii!iI!!ii!!! !!H m 1 Eli ..-5e4 O 7 w z B; CO f a W V le c 3 m a W 2 c c E `J c c °`Z Y a U c 4 c E °1 a y d W O C O c i N 6. Cl CI W S c a EE Etg N w A f m a E 7 E; 0'3 E U o o o o t7 t O (i 01 E t a 0 c w ,P F i s ,c w qq N 1.f C W S p N r N d W N W N N C� N a7 i. Z 8 N N N C B ed E C• E E E E -V m O fn m y G N N IV E mac. E E E a c D W c aa B v C iv iv tp m K °a! )Y ac d m c 0 FT ag v) 8 4 Q i E E f Q O C OL Ct: m p 3 N N i N b p pp u� o a m N. am vg c a c c c (°j m y m J c c 0. i o g. D E y V N N t0 L N A tO C c tD 6 �n rn D tD m m _o n r1pi n LL N N N c Q7F (n m o l°N m .P n :LLt�u� mEZE 0 88° 08- 0N 0 o o n n o o C O o u) o N V N O OD n n N n (D 8 M M 69 O O W O up u M N N Q O t0 19 M p 61 c6 vi N M N N f9 t9 11 69 O N N V) N M 108800 (NV 4$n0000800 t9 f O •9 .9 49 M y 1 69 .9 Ol M (0 to N 69 8 888 p 0800000088888 Q O Q O m 0 M N (f) O 1� 0 O_ V 9 m R Q N N(9 g t9 a O A a g 0 0 NM N N 8 S S m S 8 O O O O O O S O S p S S O O 69 69 O tel 69 M M n V) 08 8 N f9 tl! 4, 88 p 8 p 8M pp o6O5 pp 888 o 8 o S p oo 0 O N S .9 N N 7 p 0 N N O N 0 O O m O N (((OOO O N Cy W M23 69001-N h °8880 8 o 0(9)00 888 0 M M 0 0 N t9 N N q 19 .9 (w m O S 2 N f9 49 oe00001p D0)0c98881080888 gg r,- moron V N 8 10 0) 1N N N n r GD N {0 O O o R O O co N O) ;3 100 n f 11 t0 O O 17 N N (p ID N (p N p N 10 0 N n pp N N N 0 N !9 19 Yfl lA N 1+1 4 8 !A Li f9 V) 4 fA fA 69 to N N N W 03 0 0 N m 0 n 0 8 8 8 8 0 0 8 0 0 0 8 8 0 8 0 LNG) n O N O N 1+) V O O o 0 C p p O 0 0 O 1np 6, 49 0 fA N tlf N fA 09 0 49 *9 c a M m O N f9 f9 0 (9 M N N t+l t7 N OW N fA f9 fA 888888888888880"opp g 88 8 p p 0 p 8 p 8888888 08 fD N 11 1 1- 1D F. P- 8 0 2; N 1 1 0 0 0_ 10 N p 1 a*9 0 N 0. 0) NM 19 tl!(9 W f9 to N fA19 f fA� V f9 tl M M 8 888888888 p18 N 1 81) 00 p88O 8 888{00000080081N`.8 0 0 CD 19 CD N f9 0 W v9'' N 0 8 0 Di 8 1, Lo N N t9 N V) 0 M f9 f9 0 (9 f9 f9 f 1A N 69 N f9 �Q p p 0 000(08�F p 8818p p O S 8 N 8 8 p 8 S 8 O 8 80 p 0000 p 8 {O l 8 M N f9 8 0 11-- O 10 1p t0 O 1 O A b V 8 m N V 0 ;s 0 p 0 N s 1� a P) 0) t9 N Oi O h 1p M l7 0] N 0 0 1� 1D N (9 f9 49 ^9 0 0 N 0 f9 f9 N 0 fA W M t9 fA f9 'M ff99 M f9 ^Mf9 1A fA p p 8 8 8 8 6' 8 2 8 0 8 8 8 8 0 8 8 8 8 8 8 O O 8 8 8 8 0 1. 8 8 4)8 8 4949 1`,, p 1 '9 4 0 6,, WW 8 1D M 0 A A 9h lk 1, ma il f f f TVA LIH F F r }}aa N W QQQQ W W QQaaQQLLLL W W W J LL J ZZ N F aa W 5 T. SL bsT 99LT 06T bT9 69ZZ £069 OOT LET N 4, 9Z s Eif Z 991 LT 001 bT MUM SCHEDULE C WILDWOOD 1 1Mobiliration 2 Flaggers and Spotters 3 Other Traffic Control labor 4 Roadside Cleanup 5 Sawcutting 6 Roadway Exc. Ind. Haul 7Construcion Geotextfle for Separation 8 CSTC for Pavement Repair Widening, Inc. Haul 9 Planing of Bituminous Pavement 10 HMA pass 1/2" PG 64-22 11 HMA Class 1/2" PG 64-22 for PavementRepalr Roadway Widening 12 HMA Class 1/2" PG 64-22 for Preleveflnq 13 Paving Fabric 14 Adjust Manhole 15 Adjust Catch Basins 16 Adjust Existing Monument Case Cover 17 Wheel Chair Ramp Type 1, Complete 18 Wheel Chair Ramp Type 2, Complete 19 Wheel Chair Ramp Type 3, Complete 20 Removal and Replacement of Extruded Concrete Curb 21 Removal and Replacement of Concrete Curb Gutter 22 Removal and Replacement of Concrete Sidewalk 23 Removal and Replacement of Concrete Approach 24 Maintenance Rock for shoulder reconstruction, Ind. Haul 25 Hydrant Marker, Type 2B 26 Plastic Crosswalk Line 27 Sod frarei;r? T F. re re re Am u. co 2 a ILL o CV r, III 0 0 0 0 0 0 0 8 8 N O' 6 0 0 0 'Q 0 O 0) 0 0 0 l0 0 0 0) O O )f) N N0 O *4 88 888° 060202.-v 1p 19 19 N (919 f9 N 0 0 0 0 0 0 0 0 0 0 0 0 0 O N O O 40 0 m 8 N IO 8 {0 y N f900 0 OHf9 1A '9 N Q mz-1 pp 8 1 8 p 88 8,8 8 N M 8880888 88n88S,, O (O h N P 0 61 V% CO VI0019w g Q fA J N C C O m y 0 0 0 0 0 0 8 43 P ig p U O 1J N o 00) N J w 49 N 0� w 1+) 1A 69 i CO 4- 10 0) 0 E 0 N co N 8888880)880 8 0) 0 N O R 0 V n O 1 Y �4) 4 m W W O. e9 N eA N I") N to 6 49 69 O^) 8880 N mOn 0 O 110O O �p W 8 8 N O) O N p N l9 1A fA O) 17 l7 O 19 M t99 2 a f9 fA O 0 t9 f9 0 N N N 0000 8 88888 0 000 0 0 0 8 C O O b 0 O O 0 N 0 0 Dom O 0) 8 10 V N G 0 m 0 N 1 (00 000 Cif A N 49 N r: M N tl N 1 0 O 0 0 f9 f9 (9 f9 N 19 19 19 69 H 88888888888.8 8888" t'g 8 i�888 N 69 CO 0 0 0'9 8 0 8 10 8 0 8 0 0 O 8 80OOv VOh 0 1D N000 O o- N 8 2 19 V M O n 10 M 0 O 1U) CO 8 1 n N W (4 g'0.--.00.0 0 N to fA IA 69 8 8 8 0 O 8 8 8 1 f9 8 1{° 1 8 8 8 8 op 8 O 8 8 pp O f9 S M 8 f9 19 1 1 2 x LL U P r W W W 8- U UURn 'tnAV N M co 0) 0 N M v 0 0 Engineers Estimate O N a Q r m a w LL O Z co a K 0 z z Z w 0. 0 pl �7�e fi o 3 1 9 a E u 78 S s os o6 C C IEEE E o! la la 0 O m 0 0 0 w 0 0 0 0 �EEEE oc (0 01 O N r— vv N N N M c O O O O :1 1 0 N 0 0 0 N 8 S S S S S N O O O OO �6 m O 88 1'M V lV tM 1l :1 O G o 0 0 Oi O.- 0 0 N 10 1+1 9 CO O C O O O O a) O O CO O O O1N 10 /+l a *e M 3 A w1H NO 00 OM b9 te 1Q9 f9 1 O p CO S 0 N m N 0 0 0 Opp f0 0 0 0 0 0 0 O 0 19 V) O co N H co H N O O 0 69 co O (0 N M sr r 19 19 19 0 0 0 O O O S 0 0 0 0 0 0 0 O S S O S O O OS 0 O 10 0 0) O. 0 t0 O O V O O O O 01 001 h W F- 0 O 01 p 0 8 0 8 c 0 0 N 0 0 0 4a01 010 M OO<0N.o 0 0 0 0 0 0 S 0 Co 0 0 0 0 0 O ER; O O O S S 0 0 0 0 CO 0 0 Ci OS OS CS (0 0 19 S M N !9 6 N N O O N O O N Q O CS 69 V) 1A 69 O N N O 8 O O O O p 0 O 0) c 0 0 0 0 O O S S O S 23 88 8 S O m0 0 rM r f9 f` t0 aO v) 0 0 0 O u 0 i c N co c�i M N 1 9 tU 'W M O n 9 V (0 0 69 19 ff99 M tl1 p 1p0p 8 p0 o 92 O 92 t q 1 p S 1 0 0p O O o O O f9 f9 O 2 2 f9 O f9 f9 19 0 W N M O N t9 P. p f 9 f 9 69 O f9 2007 ASPHALT OVERLAY PROJECT r ?;'g N g g F M W W W W J J ETI ETU 6ET OSb 699Z 66LZT ZELE OS £6I �V� IA ORE 09 LE4$ 66 OS LOT SbbT z 006E 8E9 Ot 1 N co N »'m 7 I? ImI' 1. ImI?'1 14 Adjust Catch Basins 15 Adjust Existing Monument Case Cover 18 Wheel Chair Ramp Type 1, Complete 17 Wheel Chair Ramp Type 2, Complete 18 Removal and Replacement of Extruded Concrete Curb 19 Removal and Replacement of Concrete Curb Gutter 02 9Z9E OBE SCHEDULE E WESTWAY Mobilization Flaggers and Spotters Other Traffic Control labor Roadside Cleanup Sawcutting Roadway Exc. Ind. Haul Construction Geotextile for Separation CSTC for Pavement Repair Widening, Inc. Haul Planing of Bituminous Pavement 'HMA aass 1/2" PG 64-22 HMA Class 1/2" PG 64-22 for Pavement Reoalr Roadway Widening HMA aass 1/2" PG 64-22 for Preleveling Paving Fabric Adjust Catch Basins Adjust Existing Monument Case Cover Remove and Replace Mountable Concrete Curb Removal and Replacement of Concrete Sidewalk 1Removal and Replacement of Concrete Approach (Maintenance Rodc for shoulder reconstruction, Ind. Haul Raised Pavement Marker, Type 2 Hydrant Marker, Type 2B Detector Loops Paint Une Plastic Stop Une Plastic Crosswalk Line 010 AGO co OLIN in V r r 10 cot- r 1OI°oININ (NI 1 O N a Q r m a w LL O Z co a K 0 z z Z w 0. 0 pl �7�e fi o 3 1 9 a E u 78 S s os o6 C C IEEE E o! la la 0 O m 0 0 0 w 0 0 0 0 �EEEE oc (0 01 O N r— vv N N N M c O O O O :1 1 0 N 0 0 0 N 8 S S S S S N O O O OO �6 m O 88 1'M V lV tM 1l :1 O G o 0 0 Oi O.- 0 0 N 10 1+1 9 CO O C O O O O a) O O CO O O O1N 10 /+l a *e M 3 A w1H NO 00 OM b9 te 1Q9 f9 1 O p CO S 0 N m N 0 0 0 Opp f0 0 0 0 0 0 0 O 0 19 V) O co N H co H N O O 0 69 co O (0 N M sr r 19 19 19 0 0 0 O O O S 0 0 0 0 0 0 0 O S S O S O O OS 0 O 10 0 0) O. 0 t0 O O V O O O O 01 001 h W F- 0 O 01 p 0 8 0 8 c 0 0 N 0 0 0 4a01 010 M OO<0N.o 0 0 0 0 0 0 S 0 Co 0 0 0 0 0 O ER; O O O S S 0 0 0 0 CO 0 0 Ci OS OS CS (0 0 19 S M N !9 6 N N O O N O O N Q O CS 69 V) 1A 69 O N N O 8 O O O O p 0 O 0) c 0 0 0 0 O O S S O S 23 88 8 S O m0 0 rM r f9 f` t0 aO v) 0 0 0 O u 0 i c N co c�i M N 1 9 tU 'W M O n 9 V (0 0 69 19 ff99 M tl1 p 1p0p 8 p0 o 92 O 92 t q 1 p S 1 0 0p O O o O O f9 f9 O 2 2 f9 O f9 f9 19 0 W N M O N t9 P. p f 9 f 9 69 O f9 2007 ASPHALT OVERLAY PROJECT .l7 ?;'g N g g F M W W W W J J ETI ETU 6ET OSb 699Z 66LZT ZELE OS £6I i0 SCHEDULE F ALDERDALE Mobilization Naggers and Spotters Other Traffic Control labor Roadside Cleanup 1 Sawcuttinq Roadway Exc. Ind. Haul iConsrucbon Geotextile for Separation CSTC for Pavement Repair Widening, Inc. Haul Planing of Bituminous Pavement HMA Class 1/2" PG 64-22 HMA Class 1/2" PG 64-22 for Pavement Repair Roadway Widening HMA Class 1/2" PG 64-22 for Prelevelinq Paving Fabric 7 I? ImI' 1. ImI?'1 14 Adjust Catch Basins 15 Adjust Existing Monument Case Cover 18 Wheel Chair Ramp Type 1, Complete 17 Wheel Chair Ramp Type 2, Complete 18 Removal and Replacement of Extruded Concrete Curb 19 Removal and Replacement of Concrete Curb Gutter N 'I1- IVIV O N a Q r m a w LL O Z co a K 0 z z Z w 0. 0 pl �7�e fi o 3 1 9 a E u 78 S s os o6 C C IEEE E o! la la 0 O m 0 0 0 w 0 0 0 0 �EEEE oc (0 01 O N r— vv N N N M c O O O O :1 1 0 N 0 0 0 N 8 S S S S S N O O O OO �6 m O 88 1'M V lV tM 1l :1 O G o 0 0 Oi O.- 0 0 N 10 1+1 9 CO O C O O O O a) O O CO O O O1N 10 /+l a *e M 3 A w1H NO 00 OM b9 te 1Q9 f9 1 O p CO S 0 N m N 0 0 0 Opp f0 0 0 0 0 0 0 O 0 19 V) O co N H co H N O O 0 69 co O (0 N M sr r 19 19 19 0 0 0 O O O S 0 0 0 0 0 0 0 O S S O S O O OS 0 O 10 0 0) O. 0 t0 O O V O O O O 01 001 h W F- 0 O 01 p 0 8 0 8 c 0 0 N 0 0 0 4a01 010 M OO<0N.o 0 0 0 0 0 0 S 0 Co 0 0 0 0 0 O ER; O O O S S 0 0 0 0 CO 0 0 Ci OS OS CS (0 0 19 S M N !9 6 N N O O N O O N Q O CS 69 V) 1A 69 O N N O 8 O O O O p 0 O 0) c 0 0 0 0 O O S S O S 23 88 8 S O m0 0 rM r f9 f` t0 aO v) 0 0 0 O u 0 i c N co c�i M N 1 9 tU 'W M O n 9 V (0 0 69 19 ff99 M tl1 p 1p0p 8 p0 o 92 O 92 t q 1 p S 1 0 0p O O o O O f9 f9 O 2 2 f9 O f9 f9 19 0 W N M O N t9 P. p f 9 f 9 69 O f9 2007 ASPHALT OVERLAY PROJECT Engineers Estimate 5126.00 $9,828.00 5190.00 53,230.00 548.00 511,664.00 5415.00 5298.80 $415.00 583.00 511.50 5161.00 54.50 5216.00 $24.75 5668.25 Bid 3 ICON Materials Tukwila, WA 575.00 55,850.00 590.00 $1.530.00 540.00 $9,720.00 $200.00 5144.00 $325.00 565.00 510.00 5140.00 $6.00 5288.00 520.00 5540.00 try F,? Bid 2 Si t Lakeside Industires v Covin•ton WA 4 5120.00 59,360.00 t'e °6¢ =i $165.00 52,805.00 6 <r $35.00 $8,505.00 °4 A a $300:00 $216.00 1= 5400.00 880.00 g N A' ""�"s 59.00 8126.00 6 ag i $7.50 $360.00 •2:3 ry r 525.00 5675.00 q Ze. Ss7.'i_.� s1. w$ 1 2k;;;; ;§aQa 88888888888 8 88 8 2 a2B 2 g ggv ONf1H ONf1H 4k`,43 .s ,:'s $25,000.00 525,000.00 'Ae 838,00 57,030.00 clad& de 14, stai. 538.00 51,520.00 v'. !T., ,,t $1,000.00 $1,000.00 50.01 $5.03 Lars '1a-1 510.00 5250.00 .t-n -1,1 30.10 59.90 qtr: =1 $10.00 $310.00 s tyi 53.50 313,965.00 at. r 567.00 352,327.00 n ".p. 585.00 33,400.00 h d PP a.. 1 567.00 53,350.00 6 Pe S'os•, j 52.50 36,187.50 e 6 :.N $500.00 52,000.00 e•a'y''`i $350.00 35,600.00 C.- 1 53,000.00 515,000.00 ill kiab,A.su ea 33,200.00 522,400.00 .r t4, 312.00 $1,968.00 l t Win 5120.00 8600.00 ,'A da u i•:: ti 5165.00 31,485.00 CO N Z0 u j &r g, Vendor Name Location 22 Maintenance Rode for shoulder reconstruction, Ind: Haul 23 Raised Pavement Marker, Type 1Y 24 Raised Pavement Marker, Type 2 25 Hydrant Marker, Type 2B 26 Plastic Stop Une 27 Sod IOgm@@Ggq#@ §2 A[§R$ kq IDSa@;q§«[gg000000000qq In el VI 0 8 *8S 0 Qk& 0 69 VI 69 01 §I k8 Q 2 69 88888888888$8888888888% §$2%§g K7 Kk §2NA 2@ RaAa 3823333 3 2 8 8888. 8888888888 8 88 52 ©2�) E 269 C'4N 2Ek25 e 2k;;;; ;§aQa 88888888888 8 88 8 2 a2B 2 g ggv VS 4k`,43 .s ,:'s $25,000.00 525,000.00 'Ae 838,00 57,030.00 clad& de 14, stai. 538.00 51,520.00 v'. !T., ,,t $1,000.00 $1,000.00 50.01 $5.03 Lars '1a-1 510.00 5250.00 .t-n -1,1 30.10 59.90 qtr: =1 $10.00 $310.00 s tyi 53.50 313,965.00 at. r 567.00 352,327.00 n ".p. 585.00 33,400.00 h d PP a.. 1 567.00 53,350.00 6 Pe S'os•, j 52.50 36,187.50 e 6 :.N $500.00 52,000.00 e•a'y''`i $350.00 35,600.00 C.- 1 53,000.00 515,000.00 ill kiab,A.su ea 33,200.00 522,400.00 .r t4, 312.00 $1,968.00 l t Win 5120.00 8600.00 ,'A da u i•:: ti 5165.00 31,485.00 L bH IAN VA b &r g, .6 5- Ob Set 66 SZ F Ob '9L SOZ OS 91 f mow. SCHEDULE H EVERGREEN ESTATES Mobilization naggers and Spotters Other Traffic Control labor Roadside Cleanup Sawcuttlnq Roadway Exc. Ind. Haul Construction GeoteMle for Separation CSTC for Pavement Repair Widening, Inc. Haul Planing of Bituminous Pavement HMA Class 1/2" PG 64-22 HMA Class 1/2" PG 64-22 for Pavement Repolr Roadway Widening IHMA Class 1/2" PG 64-22 for Prelevellnq 'Paving Fabric Adjust Catch Basins IAdlust Existing Monument Case Cover Wheel Chair Ramp Type 1, Complete Wheel Chair Ramp Type 2, Complete Removal and Replacement of Extruded Concrete Curb Removal and Replacement of Concrete Sidewalk Removal and Re •lacement of Concrete A. •roach C4 cm_ �W I', 10 0 )0 aaa ,,ID0) OZ rii 88882.0(08: 88 0000 ri k§§I[2 K §(k0 §0103( 2k ■2;; 6,£§;'69 ¥888 228x88828 0 0 0 ;69 0690) 2i§� }k[§� 0 000 000 0888888000 00 0 00R 1.§0§8§!& te to 69 2k;;;; ;§aQa 88888888888 8 88 8 2 a2B 2 g ggv VS 4k`,43 .s ,:'s $25,000.00 525,000.00 'Ae 838,00 57,030.00 clad& de 14, stai. 538.00 51,520.00 v'. !T., ,,t $1,000.00 $1,000.00 50.01 $5.03 Lars '1a-1 510.00 5250.00 .t-n -1,1 30.10 59.90 qtr: =1 $10.00 $310.00 s tyi 53.50 313,965.00 at. r 567.00 352,327.00 n ".p. 585.00 33,400.00 h d PP a.. 1 567.00 53,350.00 6 Pe S'os•, j 52.50 36,187.50 e 6 :.N $500.00 52,000.00 e•a'y''`i $350.00 35,600.00 C.- 1 53,000.00 515,000.00 ill kiab,A.su ea 33,200.00 522,400.00 .r t4, 312.00 $1,968.00 l t Win 5120.00 8600.00 ,'A da u i•:: ti 5165.00 31,485.00 L bH IAN VA b &r g, .6 5- Ob Set 66 SZ 066£ t£ Ob '9L SOZ OS 91 f mow. SCHEDULE H EVERGREEN ESTATES Mobilization naggers and Spotters Other Traffic Control labor Roadside Cleanup Sawcuttlnq Roadway Exc. Ind. Haul Construction GeoteMle for Separation CSTC for Pavement Repair Widening, Inc. Haul Planing of Bituminous Pavement HMA Class 1/2" PG 64-22 HMA Class 1/2" PG 64-22 for Pavement Repolr Roadway Widening IHMA Class 1/2" PG 64-22 for Prelevellnq 'Paving Fabric Adjust Catch Basins IAdlust Existing Monument Case Cover Wheel Chair Ramp Type 1, Complete Wheel Chair Ramp Type 2, Complete Removal and Replacement of Extruded Concrete Curb Removal and Replacement of Concrete Sidewalk Removal and Re •lacement of Concrete A. •roach C4 cm_ �W I', 10 0 )0 aaa ,,ID0) OZ re a re LO or Ili U. Z CZ 0 O. gm m c LL o wo zF LLO z z W 0. 0 0 C W 69 O 0 0 6 8 a !lR 8888gg p 88 N p 8 pO 88888 1 8 p 8888 8 8 088 80088888 0 90 5 0 0 N N N 000 N 0 h O N N M(D O 10 M N N O V 0 0 0 r f M O I O 000,.. 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E. 8 ce 0 N p z E N c c ri d n N C n 0 N a 2 a CO N N O 0 0 0 0 0 0 0 0 0 0 0 000000 p o p p 0 O N PO W N N 8 CD O 0 CO CO O c0 Q N 09 (0 N (0(0 r: 09 ri 888888888 N I cci O O O O O O O n A n n n (0 O O 0 S 0 0 o S O 8 0 8 O N C N fD O N m_ N N. Oi O N of 0) N Z N 0 000 OL S a CO O 0 N 0 0) 0) 0 .c c 0 J z 0 0) A 0 t c 0 0 .a N PINI 6 6 n COUNCIL MEETING DATE: March 6, 2007 ITEM (off SUBJECT: 2007 CARRY- FORWARD BUDGET ADJUSTMENT POLICY QUESTION: Should the City approve the 2007 Carry- Forward Budget Adjustment? COMMITTEE: Finance, Human Services Regional Affairs Committee MEETING DATE: February 27, 2007 CATEGORY: Consent City Council Business STAFF REPORT BY: Tho Kraus, Finance Manager Attachments: STAFF RECOMMENDATION: Option 1. CITY MANAGER APPROVAL: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL Ordinance Resolution Budget Adjustment Summary, Memo, and Ordinance. Options Considered: 1. Approve the 2007 Carry- Forward Budget Adjustment Ordinance as presented. 2. Provide direction to staff on modifications to the 2007 Carry- Forward Budget Adjustment Ordinance and forward to the full council at the next regular council meeting. COMMITTEE RECOMMENDATION: Move the carry forward budget adjustment in the amount of 823,932,208 to the full Council for app aual. ji ,t re a'?4 Over 4f f 1(,{. (e X001. 4, oat, 5(t4. Linda Kochmar Chair /Jeanne Burbidge, Member COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) Public Hearing Other DEPT: Management Services DIRECTOR APPROVAL: cil mm ittee until PROPOSED COUNCIL MOTION: `I move approval of the 2007 Carry- Forward Budget Adjustment Ordinance to second reading and enactment at the next regular council meeting on March 20, 2007." COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION Jack Dovey Member CITY OF FEDERAL WAY MEMORANDUM Date: February 21, 2007 To: Finance, Human Services Regional Affairs Committee Via: Neal Beets, City Manager II From: Tho Kraus, Finance Manage4 Subject: Carry Forward Budget Adjustment Ordinance Background The carry forward budget adjustment makes the following types of modifications to current year's budget: 1. Adjust the beginning fund balance available based on the actual year -end balance of the previous year; 2. Appropriate projects that were budgeted in the prior year, but not completed and will continue during the current year; and 3. Make other changes or correction as needed. General and Street Fund Operations: The preliminary $3 8 million General and Street fund balance is over and above the amount projected for 2006 year -end. However, of this amount, $1.32 million will be needed to continue existing projects not yet completed and/or previously approved by council and $386 thousand in recommended new items listed below. The $3.8 million is made up of $1.76 million in higher revenues than budgeted and $2.02 million in unspent expenditures. The source of increase in revenues is permit fees ($545K), sales tax ($290K), property taxes ($192K), miscellaneous /other ($122K), interest earnings ($117K), .gambling tax ($113K), public safety ($99K), state shared revenue ($97K), court revenue ($76K), franchise fees ($56K), recreation fees ($50K), criminal justice sales tax ($8K), and licenses ($6K), leasehold tax ($2K), offset by passport fees ($17K) that did not meet budget projections. On the $2.02 million unspent expenditures, $1.32 million will be needed in 2007 for projects in progress and $386 thousand in one -time items as listed below for Council funding consideration. Provide $150K for City-wide City Hall Space Modifications to Implement Prop 1; Provide $38K for Public Safety Conversion of Old Rifles and New Rifles/Replacement for Shotguns; Provide $10K for Public Safety Crowd Control Munitions and Equipment; Provide $31K for Opticom in Public Safety Vehicles; Provide $6.5K for Pawnshop Data Sharing (Leads On -Line) Program; Provide $11K for Public Safety Portable Alternate Light Source; Provide $13.5K for 4 Speed Board Readers; Provide $26K for Emergency Management Temporary Help for Public Education and Outreach; and Move $100K Snow Ice Reserves to Budgeted Contingency. With these adjustments included, there will be $2.06 million remaining in unallocated General Fund balances. As in past years, staff recommends Council to keep the funds in fund balance until the mid- biennial budget review when all potential funding needs can be evaluated and prioritized, such as the funding short fall for SR 99 Phase 3 and S 352 Improvement Projects, unless inunediate funding is needed to address life safety concerns of the community. Designated or Project Specific Funds: With the exception of New Community Center CIP, the balance of the adjustments are for continuation of designated programs or capital project funds and includes: $20.54M in CIP funds; $59K for arterial streets overlay; $55K for New Community Center Transition; $24K in 2% for the arts for community center project; $169K in lodging tax funds; $1K for Paths and Trails; $303K for GAC capital; $441K in internal service funds for projects; and $437K in enterprise funds for continuation of projects. As reported earlier, the New Community Center CIP proposed adjustments are comprised of three elements: 1) $78K for correction due to rounding of the original budget; 2) $505K total in enhancements funded with donations and additional revenues from Klahanee proceeds, interest earnings, and includes building security/CCTV ($160K), improved sound system ($70K), outdoor furniture ($45K), outdoor playground equipment ($30K), miscellaneous operating equipment ($100K), move in building adjustments ($100K); and 3) $294K to add non construction budget. Overall, this is a combined total adjustment of $24,006,564. FHSRAC February 27;2007 Agenda Item K Page 2 of 10 k:\fin \biennial \ordinanc\2007 cfadj memo.doc ENERAL STREET FUND ummary of Sources 8 Uses Year 2006 Budget vs. Actual Favorable (Unfavorable) YND Estimate vs. Actual Favorable (Unfavorable) Cam/forward Request Budget YND Estimate Actual Beginning Fund Balance OP TING REVENUES 4,728,229 4,728,232 4,728.229 0.0% (3) 0.0% 3.786,084 Taxes 8,692,174 8,692,174 8,883,719 191,545 2.2% 191,545 2.2% N •x 11,120,000 12,120,000 12,409,719 1,289,719 11.6% 4.1% 289,719 8582 2.4% 0.4% Criminal Justice Sales Tax 1,877.000 1,945,240 1,953,822 76,822 Intergovemmental 2.287,000 2,252,194 2,349,500 62,500 2.7% 97,306 4.3% Leasehold Tax 2,500 2,026 4,592 2,092 83.7% 2,566 126.7% Gambling Taxes 1,414,000 1,250,000 1,363,468 (50,532) -3.6% 113,468 9.1% Court Revenue 976,000 896,000 971.689 (4,311) -0.4% 75,689 8.4% Building Permits/Fees -CD 1,653,400 2,412,600 2,806,343 1,152,943 69.7% 393,743 16.3% ROW Pernits/Fees -PW 370,000 395,201 546,587 176587 47.7% 151,386 38.3% Licenses 210,517 233,518 239,437 28,920 13.7% 5,919 2.5% Franchise Fees 733,000 815,206 871,451 138,451 18.9% 56,245 6.9% Passport Agency Fees 86,000 86,000 69,430 (16,570) -19.3% (16,570) -19.3% Recreation Fees 874,335 778,370 828,823 (45,512) -5.2% 50,453 6.5% Public Safety 1,125,865 979,500 1,078.790 (47.075) -4.2% 99,290 10.1% dmin/Cash Management Fees 560,000 560,000 560,000 0.0% 0.0% Interest Eamings 183,000 410,408 526,981 343,981 188.0% 116,573 28.4% Misc/Other 229,700 82,097 261,106 31,406 13.7% 179,009 218.0% ransfer In Utility Tax Celebration Park 245,962 246,000 245,962 0.0% (38) 0.0% ransfer In Utility Tax Kenneth Jones Pool 319,000 319.000 319,000 0.0% 0.0% ransfer In Utility Tax -Arts Comrn/RWBB 93,750 93,750 93,750 0.0% 0.0% ransfer In Utility Tax Police Positions 625,000 625,000 625,000 0.0% 0.0% ranser In Utility Tax -Camp Kilworfh 50,000 50,000 50,000 0.0% 0.0% Transfer In Utility Tax-Street Bond Projects 202,000 202,000 202,000 0.0% 0.0% ransfer In Utility Tax -New Street Lights 108,300 108,300 108,300 0.0% 0.0% otal Operating Revenues 34,038,503 35,554,584 37,369,469 3,330,966 9.8% 1,814,885 4.9% PERATING EXPENDITURES ity Council 409,317 427,315 403,374 5,943 1.5% 23,941 5.6% City Manager 908.228 911,859 913,472 (5,244) -0.6% (1,613) -0.2% 9,369 Federal Lobbyist $9K Municipal Court-Operations 1,158,496 1,159,762 1,057,856 100,640 8.7% 101,906 8.8% Court Renovation Economic Development 292,893 284,008 232,458 60,435 20.6% 51,550 18.2% 48,900 SEPA 515K; Leland Contract 534K Management Services 1,901,022 2,023,026 1,793,521 107,501 5.7% 229,505 11.3% Wellness Prog $11K Document Imaging $71(; Records Management $211(; Election 74,808 Costs 520K; IT Temp Help $161( C mint Legal Services 1,200,561 1,201,369 1,049,808 150,753 12.6% 151',561 12.6% Outside Legal Counsel/Employment 72,091 Practice Comm. Development Svcs 3,685,745 3,782,738 3,401,305 284,440 7.7% 381,433 10.1% Permits/Land UseTemp Help 210K; HS Contract $12K; Org Capacity Prog $37K; CERT $21(; Shoreline Master Plan $130K; Abatement Funds $6K; Volunteer Dinner $4K Permit System $49K Code Comp Prop 478,154 1 Vehicle$24K ail Services 1,384,060 1,484,060 1,354,295 29,765 2.2% 129,765 8.7% Police Services 17,649,507 17,626,173 17,058,301 591,206 3.3% 567,872 3.2% JAG Grant 535K BZPP Grant $48I Future BVP Grant Match $841(; Seizures $229K; Reinvesting in Youth 510K ($5K each year in 07/08); Explorers $7K Memorabilia $1K Property Bureau $2K; Prop 1 8 Overhire $120K; RMS SW$3K; New Copier $51(; Convert Old Rites $18K New Rifles $20K; Opticom $31K; Portable Alternate Light Source $11K; Crowd Control Munitions 8 Equipment 510K; Pawnshop Datashadng 638,906 (Leads Online) Prog $6K; Speedboard Parks and Recreation 4,057,237 4,023,198 3,933,902 123,335 3.0% 89,296 2.2% Camp IOIworth M8O $50K; Arts 98,362 Commission $45K; Recreation System $31( Public Works 4,259,988 4,159,238 3,820,009 439,979 10.3% 339,229 8.2% EOC Temp Helpfor Public Education 8 Oubeach 526K; Joint EOC Funds $90K Traffic Modeling $102K; CTR $30K; Snow/ 348,547 Ice 51001( City-Wide n/a n/a City Hall Space Adjustment for Prop 1 and 150,000 Other Changes otal Operating Expenditures 36 ,907,054 37,082,746 35,018,301 1,888,753 5.1% 2,064,445 5.6% 1,919,137 perating Revenues over/(under) Operating Expenditures (2,868,551) (1,528,162) 2,351,168 5,219,719 182.0% 3,879,330 253.9% (1,919,137) •THER FINANCING SOURCES One -Time Transfers In 55,450 55,450 58,080 2,630 4.7% 2,630 4.7% 9,369 Federal Lobbyist Grants 8 Other 133,686 147,348 88,015 (45,671) -34.2% (59.333) -40.3% Police Grants $83K; Cornm Dev Grant 207,965 $951(; CTR Grant 530K Total Other Financing Sources OTHER FINANCING USES 189,136 202,798 146,095 (43,041) -22.8% (56,703) -28.0% 217,334 City Manager Contingency 907,747 907,747 100.0% n/a One -Time Transfers toCtP 100,000 100,000 100,000 0.0% 0.0% 36,546 (36,546) n/a (36,546) n/a Total Other Financing Uses 411 1,007,747 100,000 136,546 871 201 86.5% (36,546) 36.5% FUND BALANCE 1,041,067 3,302,868 7,088,946 6,047,879 580.9 3,786,078 114.6% 2,084,281 Change in Fund Balance Ending Fund Balance Detail: Interfund.Loans Snow Ice Removal Reserved for Next Year's Contingency Unreserved 10,000 100,000 931,067 10,000 100,000 2,483,266 709,602 20,000 100,000 2,483,266 4,485,680 10,000 2,483,266 3,554,613 n/a 10,000 nla nla n/a j 3 776,078 n/a n/a n/a n/a 20,000 Fund Balance Designation 2,064,281 Available Fund Balance 2006 Results of Operations General 8 Street Fund Only Agenda Item K Page 3 of 10 General Fund: City -Wide New Program -IS Charge -City Hall Space Modification to Implement Prop 1 City Manager CM- Federal Lobbyist -2006 Contract Balance (Offset by CIP Transfer) 9,369 EDC- Planned Action SEPA ($14,500) and EIS Copies ($500) 15,000 EDC Leland Consulting Group 2007 Contract 33,900 Communitv Development HS Contracts Balance ($2,509) and Contributions/Donations received in 2006 for Human Services ($9,126) 11,635 HS- Organizational Capacity Building Program Balance 37,217 ND -CERT Program Supplies ($2,374), Volunteer Dinner Supplies Professional Services ($3,646) 6,020 PL- Shoreline Master Plan Grant Grant Balance ($94,757) and City Portion ($35,225) 129,982 PL- Backfill Staff (vacation)- Current Planning Projects 39,606 PL -Prior Council Approval -One Time Staffing -From 2006 1 -Time Project Savings 115,927 BL- Temporary Staff Permits (continuation of counter assistance) 54,766 BL- Abatement Funds 6,019 BL -IS Charge -Code Compliance Prop 1 Vehicle Capital Contribution 24,000 BL -IS Charge Replace Worn out Seats Inspector Vehicles 4,000 BL -Phase II OnLine Permit System- Capital Contribution 48,982 Law Outside Legal Services 72,091 Management Services HR- Wellness Program Balance 10,608 AD -IS Charge Document Imaging System ($7,200) Records Management ($21,000)- Capital Contribution 28,200 CL- Election Services -Costs in Excess of 2007 Adopted Budget of $90K 20,000 IS Charge- Information Systems Fund Temporary Help 16,000 Parks Recreation MT -Camp Kilworth M &O -2006 Balance- Transfer to Camp Kilworth CIP 50,000 REC -Arts Commission 2006 Balance 45,012 REC- General Recreation System Enhancements 3,350 Public Safety 2005 JAG Grant Balance ($19,049), 2006 JAG Grant Balance ($15,962) BZPP Equipment Grant ($47,766} 82,777 BVP Settlement -Set aside for future Bulletproof Vest Grant Match 83,950 State ($922) Federal Seizure ($234,844 Balances and Reinvesting in Youth ($5,000- Seizure Funded) 224,266 5,000 Explorer Program Balance ($6,800), Memorabilia Account ($664), Property Bureau Proceeds ($1,813) 9,277 IS Charge -Prop 1 Overhire Startup Costs 115,922 PS -RMS SW Enhancements ($2,698) and New Copier ($5016, Use $5984 RR)- Capital Contribution 7,714 New Program -Life Safety- Convert Old Rifles ($18,000), New Rifles/Replacement for Shotguns ($20,000) 38,000 New Program -Life Safety-Crowd Control Munitions and Equipment 10,000 New Program -Life Safety- Opticom $800 per Vehicle ($31,000) 31,000 New Program -Life Safety- Pawnshop Data sharing (Leads Online) Program- Seizure Funded 6,500 New Program -Life Safety- Portable Alternate Light Source 11,000 New Program -Life Safety-4 Speedboard Readers (4) 13,500 Street Fund: EOC -New Program Temporary Help- Public Education and Outreach- Source is 2006 Savings 25,958 EOC -Joint Emergency Management Funds Balance 89,703 TR- Traffic Modeling- Balance from RST Contract 32,900 DS- Traffic Modeling- Balance from Parametrix Contract 69,555 CTR Commute Trip Reduction- Deferred Revenue Balance -Grant Funded 30,431 New Program -Move Snow Ice Reserves to Budgeted Contingency 100,000 Subtotal General Street Fund 1,914,137 5,000 Arterial Street Fund: Arterial Streets Overlay- Balance 59,081 Hotel/Motel Lodging Tax Fund: Hotel/Motel Lodging Tax Balance 169,064 Community Center Operations: Community Center Transition Budget Balance 55,273 Paths Trails Fund: Paths Trails Balance 603 Subtotal Special Revenue Funds 284,021 2/21/2007 2:05 PM 2007 Carryforward list 0708 ATTACHMENT B CITY OF FEDERAL WAY 2007 CARRYFORWARD BUDGET ADJUSTMENT FHSRAC February 27, 2007 Agenda Item K Page 4 of 10 2007 2008 150,000 2/21/2007 2:05 PM 2007 Carrytorwaro list 0708 CITY OF FEDERAL WAY 2007 CARRYFORWARD BUDGET ADJUSTMENT Downtown Redevelopment CIP Fund: Downtown Redevelopment -2006 Balance .9,320,676 Facilities CIP Fund: NCH -Close Out New City Hall- Transfer to Fund 505 Buildings Furnishings Replacement Reserves 564,677 KLCC- Klahanee Facility- Project Balance 75,097 KLCC- Transfer $90,000 Additional Proceeds to NCC CIP (Reallocation of Beginning Fund Balance) New Community Center -Balance 1,202,364 New Community Center Correction to New Community Center Adopted Construction Budget 78,451 New Community Center Project Enhancements Building Security/CCTV 160,000 Improved Sound System 70,000 Outdoor Furniture 45,000 Outdoor Playground Equipment 30,000 Miscellaneous Operating Equipment 100,000 Move In Building Adjustments 100,000 New Communitv Center Adiust Non Construction Budget ConstructabilityNalue Engineering -Use Earned Interest 149,759 Building Commissioning -Use Earned Interest 35,000 Business Plan Staffing/Fee Structure -Use Earned Interest 88,790 Parks CIP Fund: Sacajawea Sportsfield Improvements- Balance $54,463 Neighborhood Parks Thompson Open Space/Cedar Grove Balance $35,637 Celebration Park Balance $213,362 Historical Cabins Park Balance $69,242 Major Maintenance-Parks Facilities Balance $144,712 Parks Acquisition Madrona Property-Balance $9,277 Downtown Park Balance ($3,950) Playgrounds- Balance ($8,864) and Transfer to Thompson Open Space/Cedar Grove ($65,000) $73,864 Playgrounds- Reduce 2007 Playground Budget Transfer $67K to New Comm Center Playground Equipment $0 Bike Facility- Balance $10,000 Lakota Park Balance $23,623 Hylebos Boardwalk- Project Balance Grants ($8,311) Sacajawea Park Master Plan- Balance $27,618 Saghalie Park- Sportsfield Renovation/Artificial Turf -Balance $31,991 Camp Kilworth- Transfer -in 2006 M &O for Clean-Up and Interest Payment on Note $50,000 Camp Kilworth- Balance (-8535,225) Grants Anticipated ($1,500,000) $964,775 Surface Water Management CIP Fund: Small CIP /Annual Programs -Balance 139,779 SW 356th Regional Storm Water Facility-Balance 4,969 West Hylebos Channel Stabilization/Restoration -Balance ($364,710) Grant Balance ($112,568) $477,278 West Branch Lakota Creek Restoration -Balance $94,954 SW 325th St Culvert/Trunk Replacement Balance $155,970 East Branch Lakota Creek Restoration Balance $256,806 Lakota Wetland Regional Pond Balance $5,000 S 373rd Bridge and Hylebos Replacement Balance $4,827 Joe's Creek Regional Stormwater Facility Salmon Habitat Balance $162,434 SW 320th Street Crossing Balance $499,671 SW 332Nd Street Trunk Replacement- Balance 827,69I Mirror Basin Detention Pond -East 15" -Balance $48,000 Lake Jeane Outlet Control Structure- Balance $60,075 West Hylebos Basin Land Acquisition Balance $399,510 Transportation CIP Fund: Transfer to General Fund for Federal Lobbyist 2006 Contract Balance 9,369 Transportation Systems Safety Improvements- Balance 28,336 South 356th St SR99 to 1st Ave Balance 1,947,353 SR99 Phase 2 -Balance 119,411 So 348th St Q 1st Ave So-Add Turn Lanes -Balance ($124,489) Grant Anticipated 124,489 1,052,800 21st Ave SW /SW 357th St: SW 356th -22nd Ave SW- Balance 44,587 So 348th St: 9th Ave So to SR99 Balance $92,729 and Grant Reduction of $893,800) (801,071) So 320th St Q 20th Ave South Balance 194,959 So 348th St c SRI61 (348h Enchanted) Balance 158,914 SR99 Phase 3 (Ending Proj. Bal $335,694, Actual TIB $2,456,804 Fed Award $2,000,000, Elim Est Grant $6.695M) (1,902,502) SR99 Phase 3 (Actual TIB $2,456,804 Federal Award $4,470,449, Elim Est Grant $2,350,000) 715,253 SW 312th St SR509- Balance 8,340 So 320th St :8th Ave S- SR99 Balance 246,108 9th South and 336th Balance 79,516 10th Ave SW /SW 344th St- Balance 211,825 FHSRAC February 27,2007 Agenda Item _K Page 5 of 10 CITY OF FEDERAL WAY 2007 CARRYFORWARD BUDGET ADJUSTMENT So 336th St 1st Way So-Balance 1st Ave So and So 28th Intersection Balance 70,918 So 336th St: 18th Ave So- I5- Balance 39,103 I5 City Center Access Study Balance 6,179 South 320th Street a 1st Ave South Reallocate to So 352nd Street Extension from SR99 to SRI61 (805,144) So 352nd Street Extension From SR99 to 161- Balance ($47,747) Shifting from So 320th 1st Ave ($1,000,000) 1,047,747 So 320th St: 1st Ave to 8th Ave So-Balance 22,498 So 344th St: SR509 16th Ave So- Balance 9,044 So 320th St I5 -Balance 100,563 1st Ave So: So 292nd St So 312th St- Balance 9,717 SR99 Phase 4 (Ending Proj Bal $932,726, Actual TIB $1,500,000 Federal Award $2,440,584, Elim Est Grant $2.150M) 2,723,310 SR99 Phase 4 (Actual TIB $865,789 Eliminate Est Grant $2,350,000) (1,484,211) 1st Ave So 333rd Signal- Balance 63,159 So 312th St a 28th Ave So-Balance 846 21st Ave So, So 318th to So 320th -Balance 350,564 South 356th /BPA Trail -Balance 12,310 Undergrounding of Overhead Crossing on SR99 (WSDOT) -Balance 85,851 Subtotal Capital Project Funds 20,259,380 283,842 Surface Water Management: King County ILA WRIA 2,667 Steel Lake Management District- Balance 16,725 Dumas Bay Centre Fund: DBC- Carpet, Irrigation, Roof Repair Balance 15,308 DBC/KFT Rehab Project- Balance 268,118 DBC Site Restoration Phase 2- Balance 113,985 KFT- Deferred Maintenance- Balance 20,128 Risk Management Fund: CD/BL-Prop 1 Code Compliance Vehicle Insurance 1,000 Information Systems: Adopted Budget Correct -Court Printer $2,500 Eliminate Duplicate Entry ($50,000) -No Impact to Oper Funds 2,500 (50,000) CW- Temporary Help 16,000 PS- Overhire Program 1 -Time Setup Charges ($18,046) Hardware ($1,876) 19,922 CD/BL-Phase 11 Online Permit System ($48,982) and PK/REC- Recreation System Enhancements ($3,350) 52,332 MS/CL- Records Management System ($21,000) and Document Imaging Systems Enhancement -Use Reserves 28,200 CW -Server Software Licenses/Enhancements ($4,250) Data Backup Hardware/Software ($4,250) -Use Reserves 8,500 PS RMS SW Enhancement ($2,698) and WI -FI Project Balance ($15,167) 17,865 Mail Duplication Services Fund: PS -New Copier in Admin Area 11,000 Fleet Equipment Fund: Prop 1 Code Compliance Vehicle Capital in 2007 and M &O in 2008 24,000 3,400 PKJMT-Tractor Mounted Slicer Seeder -Use of Reserves 11,465 PS -Prop 1 Overhire Program Startup Costs 96,000 BL -M &O Exp- Replace Worn out Seats Inspector Vehicles 4,000 Buildings Furnishings Fund: NCH Energy Study/Modification Source is Savings ($74,334) and New City Hall Close Out ($25,666) 100,000 New Program -City Hall Space Modification to Implement Prop 1 150,000 Subtotal Proprietary Funds 978,715 (45,600) Special Studies /Contracts Fund: Government Access Channel- Balance 302,906 2% for the Arts Fund: 2% for the Arts -2006 Balance 24,163 Subtotal NonAnnual Programs 327,069 GRAND TOTAL ALL FUNDS 23,763,322 243,242 2/21/2007 2:05 PM 2007 Car ytoiward list 0708 •HSRAC February 27, 2007 Agenda Item K Page 6 of 10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2007 -08 BIENNIAL BUDGET (AMENDS ORDINANCE 06 -537). ORD. PAGE 1 ORDINANCE NO. WHEREAS, certain revisions to the 2007 -08 Biennial Budget are necessary; and WHEREAS, these revisions are a result of funds to be carried forward from 2006; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Amendment. Ordinance 06 -537, Section 1, is hereby amended to adopt ill the revised budget for the years 2007 -08 biennium in the amounts and for the following purposes: Section 1. 2007 -08 Biennial Budget. That the budget for the 2007 -08 biennium is hereby adopted in the amounts and for the purposes as shown on the attached Exhibit A and B (2007 and 2008 Revised Budget). Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. FHSRAC February 27, 2007 Agerida Item K Page 7 of 10 effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of 2007. ATTEST: CITY CLERK, LAURA HATHAWAY APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K: \fm\biennial\ ordinanc\2007 canyforward ordinance.doc ORD. PAGE 2 Section 3. Ratification. Any act consistent with the authority and prior to the CITY OF FEDERAL WAY MAYOR, MICHAEL PARK FHSRAC February 27, 2007 Agenda Item K Page 8 of 10 FKSRAC February 27, 2007 Agenda Item K Page 9 of 10 \fin \biennialkordinana2007 Carryforward ordinance 07 2/21/2007 11:58 AM 1 aauvjvg punk 1 Reserved/ I Unreserved 1 S76'557`Z 1 1 901'51 16L1`11C1 T 1 9E6'511 M1 1(0) 1 z0I`6£Z 1 61£$£ 1 3,133,2921 1 321,948 1 1 zzi'zsi'z 1 1 L81`S86` 1 Z6L`7L£`Z 1 1 903,570 1 1 9Z17`Zl 1 1 1917`10647 1 1160.0617`Z 1 119Z`£ZZ 11 11 2,794,05 1 LLL'Z16 11 89S`908'9Z EXHIBIT A 2007 REVISED BUDGET 1 Expenditures Other Uses 11 Adopted Expenditure Revised Budget Adjustment Budget 40,623,4241 11 IL `8£L'17 11 SL6'Z80`Z 11 7bL`Z0I `I I 1 364,890 1 1I 906`Z0£ 1 1 1791`15£ 1 1 24,163 1 1 1,794,837 1 1 549,481 1 1 £09 1 18ES'llt`ZI 1 1 9L9`0Z6`6 1 £t6`ZL17`S 1 £0£`69£'9 1 J796'14647 166Z'06E`8Z 1 157Z`186'E 18£I`1tt'I 1 L9£'959 1 1 L19`SLl`Z 1 190`6171 1 1tZ1`I£ 17`I 1 1 704,850 £86'/8£'6£!8' 1$ 39,057,834 1,565,590 11 11 LbS`84£ 7Z9`68£`7 1 1 2,023,894 59,081 11,102,744 -11 I1 0681/9£ 1 1190 1 1 182,100 169,06411 1 £91`7Z 1 I1 £LZ`SS 795`6EL`1 1 I1 l87`67S 1 1 £09 1 1 8£5'IiI`ZI 1 1 600,000 9,320,6761 1 2,773,805 2,699,138 1 1 4,673,000 1,696,303 1 1 2,605,000 2,336,94 1 24,184,000 4,206,2991 1 3,961,853 19,392 1 1 723,599 417,5391 1 L9E`9S9 11 1 I£`Sb1 86Z'0£0'Z 11 IL 138,061 11,0001 11 1,295,659 135,465 1 1000'05Z 058`bStti i ZZ.£'£9L'£ZS 191'8!9'5118' 1 Revenues Other Sources 1 Adopted Adopted Change in Revenue Revised Begin Bal Revenue Fund Balance Adjustment Budget 43,079,3691 I1 1L1`8£L`7 11 180'860`Z 1 EZ6`£18`Z1 1 480,826 11 1906`Z0£ 1 WISE 1 1 £91'17Z 1 1 2,033,939 1 1187'6tS 1 1 ZZ6`7£ 1 1()Eon's' 919`0Z6`6 1 11681/6L'5 1 SZb`t SV8 1 1 Hi v.z6‘9 1 30,765,091 1 1 S 18'/88`17 1 1795`£S l `1 1 1 5,557,828 1 1 4,665,708 1 372,322 LL1`SZZ`b 11 LZ9'L191 11 150'881'9918' 1$ 3,202,863 36,121,635 3,567,968 186,903 11 1 100,000 4,389,624 218,116 30,431 11 1 2,039,000 59,081 -11 1 1,442,602 10,901,287 470,034 11 1 75,223 380,850 24,753 -11 1 906`Z0E 1 1- 790'691 001`Z8 I 1 1 £91`17Z 1 1 1,978,665 55,274 1 1 549,481 -JI 1 £09 £ZS'6 96L'17Z 1 1 4,652,708 9,027,483 1,564,639 1 600,000 9,320,676 1 2,773,805 2,864,088 156,9981 1 3,798,488 2,866,000 (255,234) 2,142,1711 1 3,297,320 951,000 2,566,263 112,567_1 1 7,795,000 18,745,000 5,566,508 (1,341,417)1 1 1,080,035 3,721,574 83,206 -1 1 51,025 713,769 388,770 1 1 1 095`SSZ L9E`189 106`0Z0 1 2,329,158 2,082,829 126,267 127,4541 I1 172,550 190,940 3,816 5,0161 1 2,569,449 1,564,240 (32,512) 124,000 1 285,163 543,454 74,333 714,677 38,271,086 98,239,821 $27,418,343 $2,258,801 pund 1 General Fund 1 !Special Revenue Funds: 1 1 3aaUS 1 1 3aalS leuauV 1 1 Utility Tax 1 1 Solid Waste/Recycling 1 1 Special Contract/Studies 1 1 Hotel /Motel Lodging Tax 1 1 2% for the Arts 1 1 Community Center 1 1 Grants CDBG 1 1 Paths and Trails 1 !Debt Service Fund 1 !Capital Protect Funds: 1 1 luaurdo uMO3umO 1 sapgloe,4' D 1 1 Styled 1 1 INMS r SiaauS 1 !Enterprise Fund: tuaula8eueysi IaN% ace ;ins 1 1 Dumas Bay Center 1 !Internal Service Funds: 1 3uawaSeue xstg 1 Information Systems 1 1 Support Services 1 1 Fleet Equipment J 1 Buildings Furnishings J I Grand Total All Funds FKSRAC February 27, 2007 Agenda Item K Page 9 of 10 \fin \biennialkordinana2007 Carryforward ordinance 07 2/21/2007 11:58 AM EXHIBIT B 2008 REVISED BUDGET Fund Balance I Reserved/ I Unreserved 1 9Z6`L9Z'Z 1 ZIZ `0£ 180L`EZl`Z 1 9ZL'9Z I o I(o) 1 1 560'6Z5 1' 43,842 SG L`068'£ 18461Z£ 1 ZZI`sto'l 1 1 L81`586'I 1 E6L'E6E 1 OLt?` I L£ 119U'9Z61' 1685'864`Z 1 276,850 1 1 3,339,201.1 1 I LL`£00' 1 1 I 969'14'1'5'Z 1 Expenditures Other Uses 1 Adopted Expenditure Revised Budget Adjustment Budget 1 6 9£`5EZ`8£ $1 1 818`LL t't 1 2,023,8941 1 OPS`Z8£` I 1 1090`0L£ 1 1 187,3531 1 19e106`1 1OLv`SSS 10£1'9Lb'£ 1 000'oos 1000'1 1 000'061'1 1 1 Zb8'95Z`51 1 ZEL`90£17 1 1 Z5 £'14/, 1 1 95E1799 1 1098'ELO'Z 1 954'041 1 £89`£88 1 I 1 b64`EEi' OL f'Z!£'O68' 1$ 38,230,369 5,000 1 1 4,477,818 -1 1 t'68`£ZO'Z 1 Ot+S`Z8E' 11 1 1 370,060 -1 1- ES£'L81 1 19L'106`1 1 1 OLt'sss 1 OEI`9Lb'E 1 1 500,000 -1 1 000'115'1 1 1 000'061'1 1 1 14,973,000 283,842 1 1 4,306,732 -1 1- ZS£`IbL 1 1 000` I 95E`£99 1 1 2,123,860 (50,000)1 1 140,456 -1 10oV£ £8Z`088 1 1 t'6t7'EEt' 1 1 $90,068,928 $243,242 1 Revenues Other Sources 1 Adopted Adopted Change in Revenue Revised Begin Bal Revenue Fund Balance Adjustment Budget 1 56Z'E05`Ot' $1 1 4,477,818 1 19011750'Z 1 1 13,506,248 1 1 98 C. 1 187,353 1 1(o) 1 1 2,430,8561 1 555,4701 1 43,842 1 fZ6`99£'L 1 1 500,0001 1 321,948 1 1 ZZ1`9Z5'Z 1 1 L81`SL1'E 1 1 5E9'059'51 1 1 Z0Z`8L9'17 1 Z5£`14L 1 1 L 18'065`5 1 16btqL5't 1 1 417,306 1 1 4,222,8841 1 S9Z`L£ 1 999'956'S11S 1s 266,664 38,047,350 2,189,281 71 1 100,000 4,477,818 (100,000) 1 15,106 2,039,000 1 1,241,145 11,795,069 470,034 •1 1 91,183 380,850 24,753 -1 1 0 0 1 187,353 -1 1 (o) (o) 1 1 239,101 2,191,755 -1 1 555,470 _1 1 £Z5'6 61E'17£ 1 1 6£095'1 ££9'££Z1' £59`895'1 1 1- 000`005 1 1(0) 8t'6' I Z£ 1 1 1,991,488 344,000 190,634 -1 1 1,643,320 1,190,000 341,867 -1 1 2,356,000 13,017,000 18,793 258,843 1 1 839,756 3,774,632 63,814 -1 1 41,195 728,926 (28,769) -1 1 4,645,901 688,356 255,560 1,0001 1 2,381,689 2,082,358 108,402 -1 1- (891'Z) 500'1761 6Zt7'5ZZ 1 1 2,838,030 1,425,402 (43,977) 3,429 1 1 373,767 524,488 539,010 -1 I 20,892,746 88,387,028. $5,913,821 $263,272 pund 1 pun31esauaD I !Special Revenue Funds: 1 1 °ails 1 1 laauS intiairy 1 1 Utility Tax 1 1 8u P11oS 1 1 Special Contract/Studies 1 1 Hotel/Motel Lodging Tax 1 2% for the Arts 1 1 Community Center 1 Grants CDBG 1 1 Paths and Trails 1 !Debt Service Fund 1 !Capital Project Funds: 1 1 Downtown Redevelopment 1 1 saltllloed 41D 1 Parks 1 1 1ww s 1 1, Streets 1 !Enterprise Fund: 1 tuotua8eu¢Y1 Ja1eM aoe3ms 1 1 Dumas Bay Center !Internal Service Funds: 1 1 luauta8eueyq )st) 1 Information Systems 1 Support Services 1 Fleet Equipment 1 Buildings Furnishings I Grand Total All Funds SRAC February 27, 2007 Agenda Rem K Page 10 of 10 MEETING DATE: March 6, 2007 ITEM# 7a SUBJECT: Human Service Commission Appointments CATEGORY: CONSENT RESOLUTION CITY COUNCIL BUSINESS ATTACHMENTS: none CITY MANAGER APPROVAL: COUNCIL ACTION: CITY OF FEDERAL WAY City Council AGENDA BILL El ORDINANCE PUBLIC HEARING OTHER APPROVED DENIED E l TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) SUMMARY/BACKGROUND: At a special meeting on March 6, 2007, the City Council will interview applicants to fill five 3 -year positions on the City's Human Services Commission. A total of seven applications were recieved. The Council will confirm their new appointments at the regular meeting of March 6, 2007. fe TY COUNCIL COMMITTEE RECOMMENDATION: n/a BUDGET IMPACT: Amount Budgeted: Expenditure Amt.: Contingency Req'd: PROPOSED MOTION: I hereby move the appointment of the following persons to fill the five, 3 -year terms on City's Human Services Commission expiring January 31, 2010: (The City Clerk will arrange for introductions and presentation of the appointment certificates for the new appointees at the March 20, 2006 regular meeting). (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION