PRPSC PKT 03-13-2007
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, AND PUBLIC SAFETY COMMITTEE
Tuesday, March 13,2007
5:00 p.m.
City Hall
Hylebos Conference Room
l.
2.
3.
4.
5.
CALL TO ORDER
PUBLIC FORUM
COMMISSION COMMENTS
APPROVAL OF FEBRUARY 13, 2007 SUMMARY
COMMITTEE BUSINESS
A. West Hylebos Wetlands Park Boardwalk 100% Design and
Authorization to Bid
B. Celebration Park Maintenance Building
Action
Ikerd
Action
Sanders
6. PENDING ITEMS
.
7. NEXT MEETING - April 10, 2007 6:00pm - Bylebos Conference Room
8. ADJOURNMENT
2007 Committee Members:
Council Member Jeanne Burbidge, Chair
Deputy Mayor Jim Ferrell
Council Member Linda Kochmar
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant II
253-835-6901
City of Federal Way
City Council
PARKS. RECREATION. & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 13, 2007
6:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne ~urbidge, Deputy Mayor Jim Ferrell, Council member
Linda Kochmar; Jenni Snell, City Attorney, Brian Wilson, Director Public Safety, Iwen Wang, Director Management
Services, Andy Hwang, Deputy Director Public Safety, Kyle Sumpter and Connie Shupp, Public Safety Department,
Donna Hanson, Director PRCS, Betty Sanders, Park Planning & Development Coordinator, Mary Faber, PRCS
Superintendent, Lynette Allen, Administrative Assistant.
Guests: H. David Kaplan, Friends of Federal Way Parks
Chair Burbidge called the meeting to order at 6:05p.m.
PUBLIC COMMENT
H. David Kaplan presented a layout of the proposed plaque at the conununity center for the banners and the
playground. He also presented three pictures for the Council Committee members to choose from. Mr. Kaplan has
also chosen a plaque.
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council members Ferrell and Kochmar moved to accept the January meeting minutes as written. Motion
passed.
BUSINESS ITEMS
Community Center Update
Ms. Faber updated the Council Committee on the Marketing efforts for the Conununity Center. The Recreation
Brochure's front cover will display the Conununity Center. The date and the time ofthe Grand Opening will appear
throughout the brochure. Flyers will be sent to local businesses and households, note pads are also being used for an
advertising tool. The Grand Opening will be advertised through the Federal Way Mirror, and Channel 21. The
Grand Opening Ceremony will be held in the Plaza, and will take place on March 31, 2007. The ceremony will take
place at 1 0:30am and the building will be open until 5 :OOpm. On Sunday the building will be opened from 1 :OOpm-
5:00pm., and will be open for activities and public use of the facility. There will be a band, mini carnival, climbing
wall demonstrations, synchronized swimming, tours throughout the building. The dedication will feature music,
speeches, tree dedication and promotional giveaways.
Ms. Hanson reported that we are within our construction budget, and we were able to include the four alternates. We
were able to purchase the climbing wall, the kitchen equipment, lockers and teleconununication equipment. Ms.
Hanson provided a summary of the budget and a list of additional revenues based on interest earnings, donations,
transfers from the playground budget and the net proceeds from Klahanee Lake Conununity Center. She also
reviewed the expenditures and uses. Councilmember Kochmar stated that she was amazed the project came in under
budget. She also stated she would like a garden area that could be setup for weddings or photo events. Ms. Hanson
answered that there potentially is space for something like that. Deputy Mayor Ferrell asked that because this is the
most expensive project ever done by the City, that this item not be placed on the consent agenda, that it be placed on
the agenda as a separate business item. He would like this to be presented at the February 20 Council meeting. He
would like a Power Point presentation to show the Full Council and the Conununity where we are at with the budget.
Council member Kochmar stated that this is scheduled to go to the next Finance Committee meeting, and then it
could go to Council in March. Deputy Mayor Ferrell wants it presented to the Conununity in February. After
discussion it was decided that a PowerPoint presentation showirig pictures of the building will happen at the
February 20 Council meeting, and a full budget discussion will occur at the March 6 Council meeting.
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 13, 2007 Summary
Page 2
2006 Index Crime Comparisons
Chief Wilson introduced members of his staff that were present at today's meeting. Chief Wilson reported that index
crime comparisons are broken into two categories; persons crimes, and property crimes. The persons crimes are
homicide, rape, robbery and felony assault. The property crimes are burglary, larceny/theft, auto theft and arson.
We have an overall reduction in index crimes of 14.78%. There are many factors that affect the increase and
decrease of index crimes. Chief Wilson stated that the Department is very encouraged about the positive trend.
Chief Wilson pointed out that auto theft has decreased 23.78%. Deputy Mayor Ferrell asked what attributed to the
decrease in auto theft. Chief Wilson stated that there are many factors; there has been an emphasis placed internally
within the department to have a strong focus on traffic stops, field interview reports, increased staffing levels, ProAct
Unit targeted the top ten offenders of auto theft, Prosecutor efforts and the overall coordination and collaboration of
all involved. Chief Wilson stated that 25% of the residential burglaries in Federal Way were due to unsecured
homes; doors were unlocked, and windows were left opened. ,.
Interlocal Ae:reement Valley Special Response Team Operation Ae:reement
Chief Wilson stated that the primary change to this agreement is adding the Des Moines Police Department. They
will now be a partner in the Valley Special Response Team. Des Moines is smaller than the Federal Way
Department. They will give one Commander and three Officers.. The other partnering agencies involved give one
Commander and six Officers. Des Moines has agreed to be a fully funded partner, and they will furnish the full
funding and liability required by all agencies involved. Commander Sumpter stated that there is a Policy Manual that
states what types of crimes SRT responds to. Deputy Ferrell moved to approve the Interlocal Cooperative
Agreement Valley Special Response Team Operational Agreement and forward to full City Council for
consideration. Council member Kochmar seconded. Motion passed.
Temporary Occupancy License Ae:reement The Commons of Federal Way
Chief Wilson presented the Conunons Occupancy Agreement. Chief Wilson stated that the Officers that are assigned
to the Mall are very busy, and they have good working relationships with the businesses within the Mall. They also
have the capability to fully investigate and file felony cases from their offices in the Mall. The Federal Way Police
Department occupies a licensed space, used by the Mall Officers in the Conunons Shopping Center. The new
Occupancy License Agreement is for a change in location of the Mall Officers licensed space. There is no charge to
the City of Federal Way. Deputy Mayor Ferrell moved to approve the Temporary Occupancy License
Agreement The Commons at Federal Way. Council member Kochmar seconded. Motion passed.
Red Lie:ht Enforcement
Chief Wilson reported that staff has done more research on the Red Light Enforcement. Chief Wilson stated that
they are proposing to do a: pilot project for one year. This would be for two intersections. The purpose of the plan is
to enhance safety at intersections and enhance citizen compliance with traffic control devices. This does have an
impact on safety and traffic flow. Lt. Connie Shupp stated this program provides additional enforcement. They want
drivers to comply with the law. There are many agencies in Washington that have started red light photo
enforcement. This is used to help reduce personal injury and reduce property damage to vehicles. The majority of
the collisions occur in intersections. The cameras will take photos of the car license that is in violation; not the
driver. Studies have shown that cities that have this type of program in place have drastically reduced their collisions
and the amount of violations. Lt. Shupp stated that there is no installation fee or startup fees. For the Department to
make this program pay for itself, they need to have two paid violations per day, per approach. Lt. Shupp stated that
there needs to be good public information given out to the conununity. Deputy Mayor Ferrell stated that he is
against the program, and wants to know if there is conununity support. He does not believe that the public will be
behind the department when they start issuing citations through the mail. There could be a perception that this could
be a cash cow. It puts a burden of the car owner proving they're innocent. Chief Wilson stated that they could
survey the citizens to get their reactions of the program. Council member Kochmar stated that she has had a strong
response from citizens when this program is mentioned. She would like a pilot program without issuing tickets.
Chief Wilson stated that there would probably be a cost associated with this. He also stated that as part of the pilot
program, they would send out notices for the first three months as part of the education process. If they went a whole
year without issuing tickets then they would need to pickup the costs that are associated with the equipment. Chair
Burbidge stated that she does not share all of the same concerns with the conunittee. She see's this measure as
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday February 13, 2007 Summary
Page 3
potentially improving safety. She has heard numerous conunents from citizens that are concerned about people
running red lights. She would like to see the pilot project proceed. After discussion it was agreed to table the
program for six months, and during that time solicit support from the citizen's via media, surveys, and educational
outreach. Chair Burbidge moved to ask Chief Wilson and Staff to review this program and educate the
Community on the Red Light Enforcement, and bring it back to the committee in six months. Council
member Kochmar seconded. Motion passed. Deputy Mayor Ferrell voted No. He is against the program.
Chair Burbidge stated that she would be in favor of going ahead with the program. Council member
Kochmar stated she wanted to wait and see what happens.
PENDING ITEMS - None
NEXT MEETING - February 13, 2007 6:00 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 7:45p.m.
5.A
COUNCIL MEETING DATE: March 20, 2007
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WEST BYLEBOS WETLANDS PARK BOARDWALK: 100% DESIGN ApPROVAL AND
AUTHORIZATION TO BID
POLICY QUESTION: Should the City approve the boardwalk as redesigned and authorize the PRCS Department
to bid the project?
COMMITTEE: PRPS
MEETING DATE: July 10,2006
CATEGORY:
[gI Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Bearing
Other
STAFF REpORT By: B SANDERS DEPT: Parks, Rec. & CuI. Services
. -
This project proposes to replace a deteriorating boardwalk in a wetland setting with a new boardwalk, using long lasting
materials. The 3900 linear foot (0.7 mile) boardwalk will maintain the existing alignment, with a few minor revisions to
improve its accessibility and reduce interference with trees. To limit environmental impact to the wetland all demolition and
construction will be performed from the existing boardwalk, using manual labor and small wheeled equipment.
Construction materials include both concrete with steel pin piers and recycled tires for the foundation, depending on the
specific soil conditions, and recycled plastic lumber for the deck. These construction methods and materials have been
selected for their longevity and low environmental impact, but they also contribute to the relatively high project cost.
The approved budget for design and construction of this project is $1,450,000. The City Council reviewed and approved the
project at 85% design in April 2006. Preliminary design and construction costs are estimated at $1,449,677 as detailed
below. In order to stay within the total project budget, the bid package will be structured with bid alternates.
Cost Estimate:
Construction (2007)
10% Contingency
8.8% Sales Tax
Total Construction Costs
$1,101,835
$ 110,184
$ 106.658
$1,318,677
Design and Construction Assistance
Total Project Costs
$ 131,000
$1,449,677
Potential Bid Alternates-to reduce costs if necessary:
Alt. I-Spur to Brook Lake $ 94,000
Alt. 2-Observation Decks $ 86.400
Total, Alternates $ 180,400
Attachments: Site Plan, Realignment Detail
Options Considered:
1. Approve 100% design and authorize the project to be bid.
2. Do not approve or bid the project at this time.
(\- \
---.-..-----.-.---.----.------.--.-------.--..----.---.-.------...-.---------.-.--.-...-...-......-----.---.--.--.-
STAFF RECOMMENDATION: Staff recommends that the 100% design be approved, and the project be sent out to
bid at this time.
CITY MANAGER ApPROVAL:
COMMITTEE RECOMMENDATION:
Committee Chair
Council
.\\4
Committee
DIRECTOR ApPROVAL:
Committee Member
Council
Committee Member
PROPOSED COUNCIL MOTION: "] move approval of the West Hylebos Boardwalk design, and approval to bid
the project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED'
o T ABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
f\-L
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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6.13
COUNCIL MEETING DATE: March 20, 2007
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CELEBRATION PARK MAINTENANCE BUILDING
POLICY QUESTION: Should the City approve the proposed building plan and authorize the City Manager to
enter into construction contracts with the successful bidder'sfrom the Small Works Roster?
COMMITTEE: PRPSC
MEETING DATE: March 13,2007
CATEGORY:
~ Consent
D City Council Business
t. 4 : ."..' i.~
D Ordinance
D Resolution
D Public Hearing
D Other
DEPT: PRCS
STAFF REpORT By: Stephen Ikerd, Parks & Facilities Manger
The original plans for Celebration Park included a maintenance building to support the Park and Trail system. Since the
opening of the Park we have had to rent off site storage units to keep equipment and supplies. Currently we are renting 2
large units at Century Square Storage at $4000 per year. This has proven to be inconvenient, costly and impacts staff time.
We estimate 600 hrs are associated with transporting equipment and supplies from different off site locations, with a
$12,420 associated cost. The pay back period on $16,420 would be 12 years, which would be realized in rental fees and
more productive staff time.
Constructing this building on site will allow for all equipment and supplies to be more readily available and eliminate
driving mowing equipment down the road and sidewalks to the Park. This building will allow staff to stage additional
equipment which is currently stored outside in the elements at the Steel Lake Maintenance yard. Some of this equipment is
used more frequently at Celebration Park and must be transported to the site.
Weare working with David A Clark Architects to design and to help bid a pre-engineered metal building that will meet the
needs of Celebration Park and the adjacent Trail system for years to come. There is currently $213,362 in the Parks CIP
account shown as "Celebration Park - Balance" which will be the funding source for this project. The estimate to construct a
graffiti resistant building is estimated to be within the $200,000 allowed for Small Works Roster projects. The Parks
Commission reviewed the plans and after discussion voted to move this request forward to the PRPSC Committee.
Attachments: Building drawings
Options Considered: Other designs such as brick exterior to match the other CP buildings were considered, but they
were too expensive for the budget and have not been successful in completely removing graffiti.
STAFF RECOMMENDATION: Staff recommends Council accept the Celebration Park Maintenance Building plan and
authorize the City Manager to execute contracts not to exceed an aggregate of $200,000 using the Small Works Roster.
CITY MANAGER ApPROVAL:
DIRECTOR ApPROVAL:
To Council
to Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "1 move to accept the Celebration Park Maintenance building plan and authorize the
City Manager to execute the appropriate contracts not to. exceed the $200,000 limit using the Small Works Roster. "
'B-\
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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