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Council PKT 04-03-2007 RegularCtT OF Fe deral Way City Council Regular Meeting AGENDA COUNCILMEMBERS MIKE PARK, MAYOR Jeanne Burbidge Jack Dovey Eric Faison Jim Ferrell Linda Kochmar Dean McColgan CITY MANAGER NEAL BEETS, CITY MANAGER Nr\ 4...f?-r o foirif OFFICE OF THE CITY CLERK LAURA K. HATHAWAY, CMC 1. MEETING CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers City Hall April 3, 2007 7:00 PM (www. cityoffedetalway. com) a. Certificate of Appointment Tom Medhurst Parks and Recreation Commission b. Proclamation National Library Week King County Library Representative Phylis Bodle to accept c. Proclamation Community Action Month Multi Service Center CEO Dini Duclos to accept d. City Manager Introduction of New Employees e. City Manager Emerging Issues 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE MINUTES. The Mayor may interrupt citizen continents that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval: all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the March 20, 2007 Regular Meeting Minutes b. Vouchers c. Monthly Financial Report d. Enactment Ordinance: Council Bill #433 Amendment to, and Codification of, the City Center Planned Action Ordinance e. Pacific Highway South HOV Lanes Phase III (Dash Point Road to S. 284 Street) Improvement Project Bid Award 6. INTRODUCTION ORDINANCES a. Council Bill #434 Clearwire Franchise AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, GRANTING CLEARW{RE US LLC, A NEVADA LIMITED LIABILITY COMPANY, A NONEXCLUSIVE FRANCHISE TO OCCUPY RIGHTS -OF -WAY OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF INSTALLATION, OPERATION, MAINTENANCE AND REPAIR OF ITS WIRELESS COMMUNICATIONS FIXTURES AND RELATED EQUIPMENT, CABLES, ACCESSORIES AND IMPROVEMENTS IN A PORTION OF THE RIGHTS -OF -WAY WITHIN AND THROUGH THE CITY OF FEDERAL WAY. 7 COUNCIL BUSINESS a. Discussion of formal position for Federal Way School District No. 210 Proposition No. 1 General Obligation Bonds $149,000,000 Public Comment b. Committee Appointments for RFP Selection regarding the redevelopment of the AMC Theater Site c. Diversity Commission Vacancy Appointment Harvajane Brown 8. COUNCIL REPORTS 9. CITY MANAGER REPORT 10. EXECUTIVE SESSION 11. ADJOURNMENT THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE WHEREAS, our nation's public, academic, school and specialized libraries transform their communities and Federal Way is home to two branches of the King County Library System; and WHEREAS, libraries play a vital role in supporting the quality of life in our community; and WHEREAS, librarians are trained professionals, helping people of all ages and backgrounds find and interpret the information they need to live, learn and work in the 21st century; and WHEREAS, libraries are part of the American Dream places for opportunity, education, self help and lifelong learning; and WHEREAS, libraries bring its patrons a world of knowledge both in person and online; and WHEREAS, libraries are key players in the national discourse on intellectual freedom, equity of access, and in narrowing the "digital divide;" NOW, THEREFORE, be it resolved that we, the City Council of the City of Federal Way, do hereby proclaim April 15 -21, 2007 as and encourage all residents to visit their libraries this week to take advantage of the wonderful resources available and thank their librarians and library workers for making information accessible to all who walk through the library's doors. SIGNED this 3' Day of April, 2007. PROCLAMATION "COMMUNITY ACTION MONTH" WHEREAS, the Multi- Service Center is the Community Action Agency in South King County working to help low- income community members to help themselves; and WHEREAS, the Multi Service Center, as the designated Community Action Agency, provides numerous programs to help low- income citizens of Federal Way and all of South King County by providing emergency services such as food, clothing, housing and energy assistance; educational services such as General Education Diploma (GED), English Language Learning (ELL), and Adult Basic Education (ABE) classes; employment and financial management services; and permanent affordable housing for seniors and low income families; and other services focused on helping people achieve greater self sufficiency and exercise self determination; and WHEREAS, the Multi Service Center, in partnership with elected officials, the private sector and low- income citizens, continues to identify challenges for those with fixed and low- income and seek ways to strengthen the community; NOW, THEREFORE, we, the City Council of the City of Federal Way, proclaim May 2007 as COMMUNITY ACTION MONTH in the City of Federal Way and we urge all citizens to join us in this observance. SIGNED this 3rd Day of April, 2007. Mike Park, Mayor Jim Ferrell, Deputy Mayor Jeanne Burbidge, Councilmember Linda Xochmar, Councilmember Jack Dovey, Councilmember Dean McColgan, Councilmember Eric Faison, Councilmember CITY OF FEDERAL 'WAY COUNCIL MEETING DATE: April 3, 2007 SUBJECT: CITY COUNCIL MEETING MINUTES CITY MANAGER APPROVAL: N/A COMMITTEE RECOMMENDATION: Not Applicable CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL STAFF REPORT BY: Not Applicable Attachments: Draft meeting minutes of the March 20, 2007 regular meeting. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. STAFF RECOMM ENDATION: Staff recommends approving the minutes as presented. Committee Council (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ITEM 5 -a POLICY QUESTION: Should Council approve the draft minutes of the March 20, 2007 regular meeting? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: Consent n Ordinance Public Hearing n City Council Business n Resolution Other DEPT: Not Applicable DIRECTOR APPROVAL: N/A N/A Committee Council PROPOSED COUNCIL MOTION: "I move approval of the meeting minutes of' the March 20, 2007 regular meeting. COUNCIL ACTION: APPROVED COUNCIL BILL DENIED 1ST reading TABLED /DEFERRED /NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE REVISED 02/06 /2006 RESOLUTION FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers City Hall March 20, 2007 7:00 PM (www. cityoffederalway.com) 1. MEETING CALL TO ORDER Mayor Park called the meeting to order at 7:06 PM. Councilmembers Burbidge, Dovey, Faison, Kochmar, McColgan, Deputy Mayor Ferrell and Mayor Park present. 2. PLEDGE OF ALLEGIANCE Todd Beamer High School Jr. ROTC presented the presentation of colors and led the flag salute. MOTION: Councilmember Burbidge moved to amend the agenda to add under Council Business, Item 7d Proposed Settlement of Natalie Wales v. City of Federal Way, et al. Deputy Mayor Ferrell second. The motion carried 7 -0. 3. PRESENTATIONS a. Certificates of Appointment Human Services Commission Councilmember Kochmar presented Certificates of Appointment to newly appointed Commission members. b. City Manager Introduction of New Employees City Manager Neal Beets introduced Police Records Specialist Janet Ritchie. c. City Manager Emerging Issues City Manager Beets stated there were no emerging issues other than to remind the public and Council of the grand opening ceremony for the Community Center on March 31, 2007 and the City -wide graffiti paint -out on April 21, 2007. 4. CITIZEN COMMENT Barbara Reid spoke in opposition to Consent Agenda Item 5j Celebration Park Maintenance Building. She stated this proposed building is not what was-envisioned originally and asked that the item be tabled and the City enter into a partnership with the Federal Way School District to build a maintenance building. Sydney Bersante spoke in support of Agenda Item 7a St. Francis Hospital Certificate of Need Resolution. Caleb Allen asked for a symbolic vote in support of the upcoming school bond levy. City Attorney Pat Richardson stated it is against state law to use government facilities to advocate for election measures, in support or opposition, and asked him to conclude speaking. Scott Chase spoke in support of the proposed Graffiti Ordinances before the Council this evening. Margaret Nelson spoke in support of the proposed Graffiti before the Council this evening. Clara McArthur written statement read into the record by City Clerk Laura Hathaway in opposition to the Graffiti Ordinances being proposed. City Clerk Hathaway also stated she received a phone quote to be read into the record and deferred to City Attorney Richardson who stated that due to the fact the City has no way of verifying a quote, the City would not allow it to be read into the record. MOTION: Councilmember Faison moved to have a discussion on the upcoming School Bond Measure on the April 3, 2007 Council Meeting. Councilmember Dovey second. City Attorney Richardson stated she would check with the Public Disclosure Commission and the City will need to notice the meeting to allow for both sides of the issue to present their position. The motion carried unanimously 7 -0. 5. CONSENT AGENDA a. Minutes: Approval of the March 6, 2007 Regular and Special City Council Minutes Approved as presented b. ENACTMENT ORDINANCE: Council Bill #430 Carry- Forward Budget Adjustment Approved Ordinance Number 07 -549 c. 2 Avenue South Grid Road Project Acceptance and Retainage Release Approved d. RESOLUTION: Sterling Woods Preliminary Plat Approval Approved Resolution Number 07 -495 e. South 308 Street Stormwater Facility Modification Project 30% Design Status Report Approved 26`" Avenue SW Drainage Replacement Project 100% Design Status Report and Request Approval to Bid Approved g. Annexation Interlocal Agreement Approved h. 2007 Planning Commission Work Plan Approved i. West Hylebos Wetlands Park Boardwalk 100% Design and Authorization to Bid Approved J. Celebration Park Maintenance Building Item pulled postponed until after School Bond Levy Vote k. Cabins Park: Award Landscape Bid Approved 1. Letter to Sound Transit Expressing City Support for the Korean Women's Association Project Item Pulled and Tabled Indefinitely Councilmember McColgan pulled Consent Item 5j. Councilmember Faison pulled Consent Item 51. MOTION: Deputy Mayor Ferrell moved approval of Consent Items a -i and k. Councilmember Burbidge second. The motion carried 7 -0. Consent Item 5j: Celebration Park Maintenance Building MOTION: Councilmember McColgan moved to postpone the vote on the Celebration Park Maintenance Building until after the school bond measure in May. Councilmember Dovey second. Discussion: Councilmember Burbidge stated she is not clear on how this motion will affect the timing/construction of the building. City Manager Beets stated the City has had and continues to look at partnerships with the School District, however even if the school bond passes there will be a significant amount of time before a building is built and he is unsure that a partnership with the district for a building would remove the need for this particular structure. He stated the plans for the district are to move the bus barn area. Councilmember Kochmar stated the proposed building is aesthetically pleasing. Parks Maintenance Supervisor Steve Ikerd stated the City spends approximately $4,000 annually on equipment storage fees, not including staff time which equates to approximately $12,400 per year for a total of $16,400 added expense. FRIENDLY AMENDMENT: Deputy Mayor Ferrell proposed the item be postponed to the April Council Meeting for Discussion. Friendly Amendment was not accepted by Councilmember McColgan. AMENDMENT: Councilmember Kochmar moved to postpone discussion on this item to April 3, 2007. Deputy Mayor Ferrell second. The motion failed 4 -3; Councilmembers McColgan, Faison, Dovey and Ferrell dissenting. Check TAPE MAIN MOTION: To postpone discussion/vote on this issue until after the May 15, 2007 School Bond Measure carried 7 -0. Consent Item 51 Letter to Sound Transit Expressing City Support for the Korean Women's Association Project MOTION: Councilmember Faison moved to table the item to a date uncertain. Councilmember McColgan second. The motion carried 7 -0. 6. INTRODUCTION ORDINANCES GRAFFITI ORDINANCES: MOTION: Councilmember Dovey moved to amend Council Bill #431 by adopting substitute Amendment 1 in place to clarify the recitals, to eliminate civil violations, and to eliminate city fines, fees, and penalties. WHO SECOND. The motion carried 7 -0. City Attorney Richardson presented the background for both proposed ordinances regarding graffiti. She explained that the current code does not provide for a way to remove graffiti on private property when the property owner fails to remove it. She further reviewed the current code as well as proposed changes to increase enforcement abilities and addressed that the ordinances will create two new crimes: Aggravated Graffiti and Possession of Graffiti Tools. Ms. Richardson further explained the regulations of graffiti under the proposed substitute amendment (changes to the one presented in the packet) gives the property owners three days to correct after receipt of a Notice to Correct or to contact the City for an abatement plan; property owners are also allowed an opportunity to appeal to the hearing.examiner. Lastly, Ms. Richardson stated both these proposed ordinances would be declared emergencies to become effective immediately and announced the City-wide paint -out on April 21, 2007. a. COUNCIL BILL #431— DEEMING GRAFFITI A PUBLIC NUISANCE, NOTICE AND VIOLATION AND AUTHORIZING ABATEMENT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTERS 1, 10 AND 22 OF THE FEDERAL WAY CITY CODE TO CREATE A NEW ARTICLE TO PROVIDE FOR THE REGULATION AND REMOVAL OF GRAFFITI, AND AMENDING THE FEDERAL WAY CITY CODE TO PROVIDE THE ABATEMENT AND OTHER ENFORCEMENT MECHANISMS. City Clerk Hathaway read the Substitute Ordinance Title into the record. MOTION: Councilmember Dovey moved approval of the proposed substitute amendment for emergency enactment. Councilmember McColgan second. The motion carried unanimously 7 -0. Ordinance number 07 -550 effective immediately. b. COUNCIL BILL #432 PROHIBITION AGAINST THE POSSESSION OF GRAFFITI TOOLS AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 6, ARTICLE IX, SECTION 6 -215 OF THE CRIMINAL CODE OF THE CITY OF FEDERAL WAY TO ADD THE CRIME OF AGGRAVATED GRAFFITI AND A PROHIBITION AGAINST THE POSSESSION OF GRAFFITI TOOLS AND CHANGE THE PENALTIES City Clerk Hathaway read the Ordinance Title into the record.. MOTION: Councilmember Burbidge moved approval of the Ordinance prohibiting possession of graffiti tools. Deputy Mayor Ferrell second. The motion carried 7 -0. Ordinance Number 07 -551 effective immediately. c. COUNCIL BILL #433 AMENDMENT TO, AND CODIFICATION OF, THE CITY CENTER PLANNED ACTION ORDINANCE AN ORDINANCE OF THE CITY OF FEDERAL WAY WASHINGTON AMENDING ORDINANCE NO. 07 -547 ESTABLISHING THE CITY CENTER PLANNED ACTION PURSUANT TO RCW 43 21 031 AND PROVIDING FOR CODIFICATION. (AMENDING ORDINANCE NO 07 -547) City Clerk Hathaway read the Ordinance Title into the record MOTION: Councilmember Dovey moved to approve the Ordinance for second reading/enactment at the April 3, 2007 City Council Meeting. Councilmember Kochmar second. The motion carried 7 -0. 7. COUNCIL BUSINESS a. RESOLUTION: Saint Francis Hospital Certificate of Need MOTION: Mayor Park moved approval of the Resolution in support of Saint Francis Hospital. Councilmember Burbidge second. The motion carried 7 -0. Resolution Number 07 -496. b. Parks Recreation Commission Vacancy MOTION: Councilmember Burbidge moved to appoint Tom Medhurst to fill an unexpired term through April 30, 2009 on the Parks and Recreation Commission. Councilmember Kochmar second. The motion carried 7 -0. c. Appointment of Municipal Court Judge City Manager Beets reviewed the process undertaken in the recommended selection of the additional Judge and has recommended Colleen Hartl as Municipal Court Judge. MOTION: Councilmember Dovey moved to confirm the appointment of Coleen Hartl as Municipal Court Judge. Councilmember Kochmar second. The motion carried 7 -0. d. ADDED ITEM Approval of Natalie Wales vs. City of Federal Way Settlement Agreement City Attorney Richardson gave a brief background on this agreement stating the case went to mediation, which resulted in this agreement. MOTION: Councilmember Kochmar moved approval of the settlement agreement in the case of Natalie Wales vs. City of Federal Way. Deputy Mayor Ferrell second. The motion carried 7 -0. COUNCIL REPORTS Councilmember Faison reviewed recent crime statistic reports and stated that in comparison to other cities in the area, Federal Way's crime rate is lower. Councilmember Burbidge stated the next Parks/Recreation/Public Safety Committee is scheduled for April 10, 2007 at 6:00 PM. She also updated the Council on regional transportation meetings /issues and upcoming community events. Deputy Mayor Ferrell announced a Call to Action Forum in regards to domestic violence in the Council Chambers on March 26, 2007. Councilmember Kochmar thanked those involved in the School District's fund raising event to put defibulators in all schools and announced the next Finance/Human Services/Regional Affairs Committee is scheduled for March 27, 2007 at 5:30 PM. Mayor Park updated the Council on his and Councilmember Kochmar's recent trip to Washington D.0 to meet with the City's legislative representatives. The City is requesting a total of $7.75 million in Federal money for three projects in the City. 9. CITY MANAGER REPORT There was no report from the City Manager. 10. ADJOURNMENT Mayor Park adjourned the meeting at 9:10 PM. ATTEST: Laura Hathaway, City Clerk Approved by Council on: COUNCIL MEETING DATE: April 3, 2007 ITEM 5 -b SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the total amount of $2,648,356.30 COMMITTEE: Finance, Human Services Regional Affairs Committee MEETING DATE: March 27, 2007 CATEGORY: Consent Ordinance Public Hearing n City Council Business Resolution Other STAFF REPORT BY: Tho Kraus, Finance Manager I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. gement i es Director Attachments: Voucher List Options Considered: NA STAFF RECOMMENDATION: NA CITY MANAGER APPROVAL: COMMITTEE RECOMMENDATION: "I move approval of the vouchers and forward to the April 3. 2007 Council Meeting for approval." PROPOSED COUNCIL MOTION: `I move approval of the vouchers pursuant to RCW 42.24." COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL DIRECTOR APPROVAL: �(t I Cohiniic Committee Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) DEPT: Management Services COUNCIL BILL I sl. reading Enactment reading ORDINANCE RESOLUTION c Committee Member 1 t() Council City of Federal Way Claims Paid Via Wire Transfer Date Vendor Description Amount Paid 1/26/2007 Pacific Northwest Title Company West Hylebos Property 186,449.33 2/12/2007 Puget Sound Energy Row Acq File #48 /Puget Sound Energy 5,687.20 K: \FIN\AcctsPay \CHECKRUN \Claims Paid by EFT.xls Feb 07 Total 192,136.53 d V 0 00 0 0 CO 0 Oo 0 0 CO O Oi O 0 O rn v rn rn o o co O o O co O o o Oi o 0 0) t rn O) 0) O) t- ti ti ti 0 0 0 0 O o O o N N N N t j CO t 7 M N N M CO O O N CL Q CC W LL v_ 1- J 0 0 U Z Q O g H 0 c W W m W Y 2 0 0 Q 2 I 0 0 0 c N M 'd• V M M M N ti o O OOO,Q)Q O) 10 0) 00 0 O 0 0 O O O 0 ti r- ti O O O O L L O O O O a-, N .c N N ,c N t001001 l! rrr O Q) Q) 0 O O M w O) lC 2 0 is N C V O c O C Y U .s: U (0 O N O 0 0) 0 (D 0 0 CO t N CO 0) O M Cr) Cr) 0 (0 I 0) N 00 N (0 0 N 0 0 0) M'V' I 0 0 0 0 00)I N-. 0) 0) (ON N 0) 0 (D 0 0 (D I-(00000000 N 1() 0(OM N V N (O 0) O M N r N-(0 M 0) f` ti ti In t- 4 N co O 10 NN 0 �(0N00 (()(O(0 ti 00 "4 r r CO N (0 (0 U) M M 0 0) .4 to N 0 f` In t V O 0 d' d' 00 U CD JZZZZZZU w >_I U) U 0) Q w }LLILLILLILIILt1W �m CC CC O Y 000' 00002=W w W W QQQQQQ 0U�(n UU Q F U� Y ct) cn QUUUUUU wwU(nu (I) (I) d I O J J J J J J 7 v, Z Q U Z Z W aY (nm Q O �Q }aO� mm I 2 2 2 2 2 2 th NwYQ< Q Y w U <2 mm 0_ •c U) J J J J J J d O d d U d CO N 0) CO M N 0000 M co In V U H U (1) W Q 0 f 0 n 1. f` r- I` N- t I. 1` t` ti ti ti N- t� co t` 1` O I` O I` O O ti O 1-- t` O O 0 0 0 N- O 0 0 0 000000000000000 0 0 0 0 0 0 0 0 CV 0 0 N 0 (V 0 N N O N 0 0 N N N N N 0 N N N N CO N N 5-..\__1 N 0 CO N N N M 0) N N ((0 N N0) N` CV CV N0)( 10003CV CV '-N (D M N CO C--(.11. 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N n ti N N ON (3 0 45 .C..\.1_ N 00 0 00 0 CO 0 CO 0 N 0 (V 0 (V 0 (N 0 N 0 N; 0 N j 10 N- 00 CO (0 CO CO 0 0 0 0 ti N- 0) 0) 0) 0) A- A c s 0o 0 0 r CO -1 g w -0 w p c 0 Fo y I 0 ƒ 0 o O (n r'- 0) O O N v A a) o ui (Y) o o f- (0 N N- CO N N N r M Q_ Q co op (NI (1) O 0 W (O O W J 0 U) Z_ o r� 0 R, m 0_ a d N O r- M 0 0 LO t� 0) 0 o N v r- o (ri (Y) 0 N- CO N 10 N N Cr; N ti N- o r- 0 0 0 0 0 0 N 0 N N N N CO CO N (n N N N M N N Cr 0 0 CV W m (c) 0 IX a CO W Q Q CO D D a Q (0 O m m N- 0 W W O N LL LL W LL (1) o d 0) 0) C I Z CL Z W W W ce W U m 1- J W W H D W Q 0 O H el d d 06 Z 0 0 Y Y 0 0 0) O (V) 0) o ti r` rn a o O o N- r- M N (n ti ti M '4- OOOOON- CO Cr) VtO(0O 0) O 0 O) N O N o o O O O ti ti ti O L O L 0 L L 0 O a) O a) o a) N a) O a) N 0 N 0 N 0 00) 0 N 0 CD 7 CO 7. 7 (y 7 N' 7 M> M> M> N> M> 0) O 1 M 0) CO ti N- 0) (.0 0 0 0 N- N- N- N- N- Cr) V" a) rn rn ti r` 0 0 N N N N g tij 0 41k11 CO rn COUNCIL MEETING DATE: April 3, 2007 ITEM 5 -c SUBJECT: FEBRUARY 2007 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the City approve the February 2007 Monthly Financial Report? COMMITTEE: Finance, Human Services Regional Affairs Committee MEETING DATE: March 27, 2007 CATEGORY: Consent (1 City Council Business STAFF REPORT BY: Tho Kraus, Finance Manager Attachments: February 2007 Monthly Financial Report Options Considered: 1. Approve the February 2007 Monthly Financial Report as presented and forward to the April 3, 2007 Council Consent Agenda. 2. Deny approval of the February 2007 Monthly Financial Report and provide direction to staff. STAFF RECOMMENDATION: NA CITY MANAGER APPROVAL: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL oe��a Cpl Linda Kochrrar, Chair COUNCIL ACTION: APPROVED DENIED TABLED /DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 Ordinance Public Hearing Resolution Other DEPT: Management Services DIRECTOR APPROVAL: o r ttee COMMITTEE RECOMMENDATION: MOVe- allglAVe 0'( V g- rYtm -rV9 ft vy j ti tit irern4. eanne Burbidge, Membe Jack Dovey Member PROPOSED COUNCIL MOTION: "I move approval of the February 2007 Monthly Financial Report as presented." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL I reading Enactment reading ORDINANCE RESOLUTION i i Council GENERAL STREET FUND Summary of Sources Uses 2006 2007 Variance Favorable (Unfavorable) Annual Budget Annual Actual YTD Actual Annual Budget YTD Budget YTO Actual •,6 Beginning Fund Balance 4.728,229 4,728,229 4.728.229 7,088.947 7.088.947 7.088.947 0.0% OPERATING REVENUES Property Taxes 8.692,174 8,883.719 260.345 8.865,097 86.336 86,336 0.0% Sales Tax 11.120,000 12,409,719 2,303.734 11,782,071 2,187,218 2,369.715 182,497 8.3% Criminal Justice Sales Tax 1,877,000 1.953.822 347.825 2.042.502 363,612 367,569 3.957 1.1% Intergovernmental 2,287,000 2.349,500 307.250 2.256.791 295.127 353.854 58.728 19.9% Leasehold Tax 2,500 4.592 551 2,026 243 716 473 194.7% Gambling Taxes 1,414,000 1.363.467 269,982 1,200.000 237,614 250.371 12.757 5.4% Coui Revenue 976,000 971.689 153,040 917,535 144.510 158.726 14.216 9,8% Building Pennits/Fees -CO 1.653,400 2.806,343 351,614 1.884,100 236,064 471.655 235.592 99.8% ROW Permits Develop Svcs Fees -PW 370,000 546,587 82.633 475.719 71,919 83.680 11,761 16.4% Licenses 210,517 239.437 46,238 235,518 45.481 47,213 1.732 3.8% Franchise Fees 733,000 871,451 201.800 843,739 195.382 233,906 38,524 19.7% Passport Agency Fees 86.000 69,430 12.360 88,730 15,796 23,423 7.627 48.3% Recreation Fees 874,335 828.823 110.238 629,810 83,768 77.667 (6.101) -7.3% Public Safety 1,125,865 1.078,790 72.944 920,000 62.208 99,768 37,560 60.4% Admin/Cash Management Fees 560,000 560,000 93,333 582.399 97,066 95,168 (1.898) -2.0% Interest Earnings 183,000 526,981 59.585 334,023 37,767 134,979 97,212 257.4% Misc./Other 229,700 261,106 33,150 200,200 25,417 43.839 18.422 72.5% Onaoin4 Transfers In Utility Tax -Celebration Park 245,962 245.962 24,784 255.800 255,800 255,800 0.0% Utility Tax Kenneth Jones Pool 319,000 319,000 n/a Utility Tax -Arts Comm/RW&B Festival 93,750 93,750 93,750 106.000 106,000 106.000 0.0% Utility Tax -Police Positions 625,000 625,000 625,000 700,000 700,000 700,000 0.0% Utility Tax -Street Bond Projects 202,000 202,000 202.000 264,275 264,275 264,275 0.0% Utility Tax -New Street Lights 108,300 108,300 108,300 112.091 112,091 112,091 0 Utility Tax -Camp Kilworth M &O 50.000 50,000 50,000 106.000 106,000 106.000 0.0% Utility Tax General Fund Oper 1.238,728 n/a Utility Tax -Prop 1 Voter Package 1,837.500 n/a Utility Tax -New Parks M&O I 59.000 n/a Total Operating Revenues 34,038,503 37,369,468 6,129,457 37,939,654 5,729,695 6,442,752 713,057 12A% OPERATING EXPENDITURES City Council 409,317 403,374 156,129 365,466 141,456 157.106 (15,650) -11,1% City Manager 908,228 913.472 105,689 1,050.980 121,599 166.823 (45,223) -37.2% Municipal Court-Operations 1,158.496 .1,057,856 164,712 1,354.505 210.901 166.773 44.128 20.9% Economic Development 292.893 232,458 23.012 324,644 32,137 41,158 (9.021) -28.1% Management Services 1.901.022 1,793,521 271.985 2,077.966 315,121 287.089 28,032 8.9% Civil /Criminal Legal Services 1.200.561 1.049,808 174,455 1,361.576 226.264 186,741 39.522 17.5% Comm. Development Svcs 3,685,745 3,401.305 447,670 3.391.630 446,396 539,657 (93,261) -20.9% Jail Services 1,384,060 1.354,295 700 1,668,128 862 6,386 (5,524) 640.6% Police Services 17,649,507 17,058,301 2.906,045 19,333,426 3.293,634 3.029.058 264,576 8.0% Parks and Recreation 4.057,237 3.933.902 477,801 3.808,710 462,596 465,679 (3.083) -0.7% Public Works 4.259,988 3,820.009 484,818 4.368,624 554,446 427,788 126,658 22,8% Total Operating Expenditures 36,907,053 35,018,301 5,213,016 39,105,655 5,805,414 5,474,258 331,156 5.7% Operating Revenues over/(under) Operating Expenditures (2,868,550) 2,351,168 916,440 (1,166,001) (75,718) 968,494 1,044,213 1379.1% OTHER FINANCING SOURCES One -Time Transfers In 55,450 58.080 4,305 156,254 100,450 100.450 0.0% Grants Other 133,686 88,015 35,182 131.320 7,161 7.161 0.0% Total Other Financing Sources 189,136 146,096 39,487 287,574 107,611 107,611 0.0% OTHER FINANCING USES City Manager Contingency 907,747 2.044,266 n/a n/a One -Time Transfers to CIP 100.000 100,000 100,000 n/a n/a Other 36,546 1.000.000 1,000,000 nra n/a Total Other Financing Uses 1,007,747 136,546 100,000 2,044,266 1,000,000 1,000,000 n/a n/a Total Ending Fund Balance 1,041,068 7,088,947 5,584,166 4,166,255 I 6,120,840 7,165,052 n/a n/a cIr/ Federal Way February 2007 Monthly Financial Report GENERAL STREET FUND OPERATIONS •The overall operating of the combined General and Street Fund showed a positive result of $1.04M through February. Overall revenue total $6.44M and is $713K or 12.4% above budget, primarily attributable to the exceptional building permit activities and a positive sales tax infused by new constructions. Both permit and construction sales taxes are cyclical in nature and very sensitive to changing economy and should not be overly relied upon for long -term purposes. Year -to -date expenditures total $5.47M and is $331K or 5.7% below budget. The favorable expenditure is primarily due to the timing difference in when payments are made. DESIGNATED OPERATING FUNDS Summary of Sources Uses 2006 2007 Variance Favorable (Unfavorable) Annual Budget Annual Actual YTO Actual Annual Budget YTD Budget YTD Actual Begin Balance- Designated Funds 5.725.052 5.725,052 5.725,052 9.705.216 9.705.216 9.705,216 0.0% OPERATING REVENUES Intergovernmental. 617.953 561.779 93,494 559.023 93,035 90.834 (2,201) _2 Utility Taxes 8.407,499 9.043.449 1.715.278 10,851,287 1,808.548 1.821.616 13,069 0.7% Hotel /Motel Lodging Tax 150.000 175,219 22,647 175,100 22.631 28.294 5,663 25.0% Real Estate Excise Tax 3,150.000 5,499.911 625,369 2.800,000 318,375 913.117 594,742 186,8% Community Center 1.281,937 2.006 2,006 n a Dumas Bay Centre 533,398 496.904 45.558 506,529 46,441 62,783 16,343 35.2% Knutzen Family Theatre 86.720 122,117 3.049 75,170 1,877 16.763 14,886 793.3% SWM Fees 3.607,080 3.619.511 60,019 3,710.104 71,213 71.213 0.0% Refuse Collection Fees 170,217 168.905 42.226 242,850 60,713 64.753 4.041 6.7% Interest Eamings 197,970 199.643 27,225 256,545 34.985 86,126 51.142 146.2% Miscellaneous/Other 4 4,000 25,000 25,000 0.0 Ongoing Transfers In' Utility Tax Knutzen Theatre 121,840 121.840 121.840 125.495 125,495 125.495 0 Utility Tax -Debt Service 3,885.861 3,885.861 1.347,483 n/a Utility Tax Arterial Streets 890;625 890.625 1,400,000 1.400,000 1,400.000 0 Utility Tax -New Community Center 492,923 492,923 492,923 0.0 Total Operating Revenues 21,819,162 24,786,769 2,766,704 23,828,446 4,601,236 6,200,924 699,689 16.6% OPERATING EXPENDITURES City Overlay Program 1,599,792 1,572,052 14,375 2.023.894 30,324 30.324 0.0% Utility Tax -Admin /Cash Mgmt Fees 55.237 55.237 9,206 57,449 9,575 9,575 0 0.0% Solid Waste 340,130 313.388 43.500 364.890 50,649 53,813 (3.164) -6.2% Hotel /Motel Lodging Tax 282.627 194,879 33.447 182.100 31,254 17,384 13.870 44A% Community Center 1.681,289 n/a Debt Service 3,678.856 3,618,048 100.808 9.365.538 100.808 100,808 0.0% Surface Water Management 3,001,875 2.923.779 346.068 3.010.853 356,375 325.714 30.661 8.6% Dumas Bay Centre 534.628 526,359 55,465 518,364 54.623 74,098 (19,475) -35.7% Knutzen Family Theatre 201,720 216.400 17,288 205.235 16,396 29,136 (12.740) _77.7% Ongoing Transfers Out Utility Tax Celebration Park 245,962 245,962 24.784 255.800 255,800 255,800 0.0% Utility Tax Kenneth Jones Pool 319.000 319.000 319,000 492,923 492.923 492.923 0.0% Utility Tax -Arts Comm /RW &B Festival 93.750 93,750 93,750 106,000 106.000 106.000 0.0% Utility Tax -Police Positions 625.000 625.000 625,000 700.000 700,000 700.000 0.0% Utility Tax-Street Bond Projects 202.000 202,000 202.000 264.275 264,275 264,275 0.0% Utility Tax -New Street Lights 108.300 108.300 108.300 112.091 112,091 112.091 0.0% Utility Tax Knutzen Family Theatre 121.840 121.840 121,840 125,495 125.495 125.495 0.0% Utility Tax Arterial Streets Overlay 890.625 890.625 1.400.000 1.400,000 1,400.000 0.0% Utility Tax -Camp Kilworth M &O 50.000 50,000 50.000 106,000 106,000 106.000 0.0% Utility Tax -Debt Service 3.885.861 3,885,861 1.530.300 n/a Utility Tax- Transportation CIP 890,625 890.625 I 167 1,400,000 n/a Utility Tax General Fund Operations 1,238,728 n/a Utility Tax -Prop 1 Voter Package Prog 1,837,500 n/a Utility Tax -New Community Center 917,183 n/a Utility Tax -New Parks M &O 59,000 n/a Total Operating Expenditures 17,127,828 16,863,106 2,332,067 27,964,908 4,212,688 4,203,436 9,162 0.2% Operating Revenues oved(under) Operating Expenditures 4,691,334 7,932,663 424,637 (4,126,461) 288,647 997,488 708,841 246.6% OTHER FINANCING SOURCES One -Time Transfers In 76,500 76,500 4,903.805 4,903,805 4,903,805 0.0% Grants/Mitigation /Other 114.319 247,425 158,965 232.356 15.566 15,566 0,0% Total Other Financing Sources 190,819 323,926 168,966 6,136,161 4,919,371 4,919,371 0.0% OTHER FINANCING USES One -Time Transfers Out 4,255,095 4,255,096 3,534,096 4,197,000 3,046,000 3,046.000 0.0% Other 76,500 21.326 58.276 58.026 58.026 0.0% Total Other Financing Uses 4,331,696 4,276,422 3,634,096 4,266,276 3,104,026 3,104,026 0.0% ENDING FUND BALANCE Arterial Street (1) 59.080 183,795 74.186 1,543,638 n/a n/a Utility Tax 1,228.801 1,912,636 1.025,256 1,711,179 175.953 n/a n/a Solid Waste Recycling 75.072 99,977 279.929 115.936 111,225 n/a n/a Hotel /Motel Lodging Tax 169,064 122.539 169.064 181,342 n/a n/a FW Community Center 55.273 294.373 695.980 n/a n/a Paths Trails 24.831 25,400 16.962 34,923 27.018 n/a n/a Oebt Service Fund 3,902,710 6.217.346 906.733 3.133,291 9,641,685 n/a n/a Surface Water Management 1.033,486 1.163,239 136.551 922.960 23.176 n/a n/a Dumas Bay Centre Operations (0) (28.226) (8.678) (1) (972) n/a n/a Knutzen Family Theatre 10.709 31,426 111.469 3.726 119.001 n/a n/a Total Ending Fund Balance 6,276,608 9,706,216 2,774,667 6,469,638 12,618,047 n/a n/a DESIGNATED OPERATING FUNDS Through February, designated operating funds revenue total $5.20M and is $700K above the year to date budget of $4.50M with real estate excise taxes being the major contributor. Expenditures of $4.20M is $9K below the year to date budget estimate of $4.21M. REAL ESTATE EXCISE TAX REVENUES Year to date thru February Month 2006 Actual 2007 Actual Change from 2006 Var Var Jan 157,303 693,595 536,292 340.9% Feb 468,067 219,522 (248,545) 53.1% Mar 585,651 348,714 Apr 464,491 83,427 May 536,863 2,763 Jun 403,129 97,655 6.5% Jul 472,383 24,976 Aug 425,803 29,359 Sep 821,731 59,701 Oct 322,927 4,570 (4,218) 48.0% Nov 589,195 2,369,715 Dec 252,370 YTD Total 625,369 913,117 287,747 46.0% COMPARISON OF SALES TAX COLLECTIONS BY SIC GROUP Year -to -date thru February Component Group 2006 Actual 2007 Actual Change from 2006 Retail Trade 1,243.308 1,297,173 53,865 4.3% Services 449,283 421,377 (27,906) -6.2% Construct/Contract 313,207 348,714 35,507 11.3% Wholesaling 82,344 83,427 1,083 1.3% Transp /Utility 4,230 2,763 (1,467) 34.7% Information 91.726 97,655 5,929 6.5% Manufacturing 40,264 24,976 (15,288) -38.0% Govemment 12,330 29,359 17,029 138.1% Fn /Ins/Real Estate 58,254 59,701 1.447 2.5% Other 8,788 4,570 (4,218) 48.0% YTD Total 2,303,734 2,369,715 65,981 2.9% LOCAL RETAIL SALES TAX REVENUES Year- to-date thru February Month 2006 Actual 2007 Actual Change from 2006 Jan 938,052 994,515 56,463 6.0% Feb 1,365,682 1,375,200 9,518 0.7% Mar 862,566 Apr 862,627 May 996,962 Jun 964,269 Jul 975,607 Aug 1,197,002 Sep 1,062,683 Oct 1,037,502 Nov 1,115,115 Dec 1,031,652 YTD Total 2,303,734 2,369,715 65,981 2.9% Real Estate Excise Tax Compared to 2006, collections are up $288K or 46 February's receipt of $220K is $249K below February 2006's activity and includes a total of 221 real estate transactions, of which 72 were tax exempt and of the remaining 149, 9 were mobile home sales. The annex area has contributed year -to -date revenue of $16,042. The largest transactions in the current month consist of the sales of a couple residential homes and Sound View South Condo.@ 28426 16th Ave S. Sales Tax W ear-to-date revenue of $2.37M is above February 2006 ar -to -date revenue of $2.3M by $66K or 2.9 The current month's Sales Tax of $1.38M is above the 2006 monthly activity by $10K or 0.7 As shown in the detail by SIC code table, new construction alone increased by $36K, which is one of the primary contributing factors of the positive bottom line. In addition, the major projects that contributed to this increase are mainly public projects. For these reasons, the sales tax improvement is temporary in nature, different than the broad based economic improvement which would be more sustainable. Sales Tax by SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 55% of all sales tax collections. Year -to -date retail sales tax collection is up $54K or 4% above year-to-date 2006; majority of the increase is in the following areas: miscellaneous store retailers, electronics and appliances, general merchandise store, and food and beverage stores. Services industry accounts for 18% of the total sales tax collections. On year -to -date basis, services sales tax is down $28K or 6% compared to 2006. There was a one- time increase of $100K from a major software company in 2006 whereas in 2007 it was only a $50K increase. Wholesale trade accounts for 4% of the total sales tax collections. Year -to -date wholesaling activity is up $1K or 1% above 2006 year -to -date. Information accounts for 4% of the total sales tax collections. Year -to -date information activity is up by $6K or 7% compared to 2006. Internet service providers showed an increase in activity. Manufacturing activity accounts for 1% of the total sales tax collections is down by $15K or 38% when compare to 2006 year -to -date. Significant decrease is due to decrease in activity of a major wood product manufacturing company. Government activity shows an increase of $17K or 138% compared to 2006's activity due to a significant increase in activity of non classifiable establishments. Construction and contracting activity, which accounts for 15% of sales tax collections, is up $36K or 11% from 2006's activity. Sales tax received year -to -date on major City projects total $99K or 28% of total construction and contracting activity. SALES TAX COMPARISON by AREA Year -to -date thru February Group 2006 Actual 2007 Actual Chg from 2006 Total Sales Tax $2,303,734 $2,369,715 $65,981 2.9% S 348th Block $256,262 $268,195 $11,933 4.7% %chg from pmv yr -82.8% 4.7% na na Percentage of total 11.1% 11.3% 0.2% 1.7% The Commons 251,075 251,368 293 0.1% chg from prey yr -74.2% 0.1% na na Percentage of total 10.9% 10.6% -0.3% -2.7% Major Auto Sales 71,620 58,139 (13,481) -3.3% chg from prey yr -82.7% -18.8% na na Percentage of total 3.1% 2.5% -0.7% -21.1% S 312th to S 316th 118,083 I 126,638 8,555 1.5% chg from prey yr -79.2% 7.2% na na Percentage of total 5.1% 5.3% 0.2% 4.3% Pavilion Center 116,417 122,783 6,366 1.4% chg from prey yr -74.7% 5.5% na na Percentage of total 5.1% 5.2% 0.1% 2.5% FW Crossings 20,103 20,103 100.0% chg from prey yr na na na na Percentage of total 0.0% 0.8% 0.8% na GAMBLING TAX REVENUE Year -To -Date Through February Month 2006 Actual 2007 Actual Change from 2006 Var Var Jan 145,990 143,140 (2,850) -2.0% Feb 123,992 107,231 (16,761) -13.5% Mar 103,346 Apr 121,394 May 94,551 Jun 101,385 Jul 104,308 Aug 124,513 Sep 123,753 Oct 114,264 Nov 106,065 Dec 99,906 Total 269,982 250,371 (19,611) -7.3% UTILITY TAXES Year -to -date thru February Month 2006 Actual 2007 Actual Chg from 2006 Var Var Jan 876,526 944,505 67,979 7.8% Feb 838,752 877,112 38,360 4.6% Mar 801,915 0.0% Apr 923,992 0.0% May 768,173 0.0% Jun 644,689 0.0% Jul 655,651 0.0% Aug 627,881 0.0% Sep 633,958 0.0% Oct 723,406 0.0% Nov 696,658 0.0% Dec 857,202 0.0% Tax Rebate (5,354) 0.0% YTO Total 1,715,278 1,821,617 106,339 6.2% UTILITY TAXES Year -to -date thru February 2006 Actual 2007 Actual Change from 2006 Var Var Electric 580,830 672,546 91.716 15.8% Gas 434,143 517,194 83.051 19.1% Solid Waste 92,767 111,734 18,967 20.4% Cable 150,939 172.527 21,588 14.3% Phone 159,975 97,520 (62,455) -39.0% Cellular 292,868 246,380 (46,488) -15.9% Pager 56 91 35 62.2% SWM 3,699 3,624 (75) -2.0% Tax Rebate (5,354) 5,354 100.0% YTDTotal 1,715,278 1,821,617 106,339 6.2% Sales Tax by Activity The City's largest retail center, South 348th, which generates 11% of the City's sales tax, is showing an increase of $12K or 5% compared to the year 2006. The Commons year to date activity show a minimal increase compared to 2006. Major Auto Sale's collection total $58K and is $13K or 3% below 2006. S 312th to S3 16th tax collections are up by $9K or 2% comparing to prior year. Pavilion Center tax collections are up by $6K or 1% comparing to prior year. Federal Way, Crossings was added in May of 2006. Therefore, history information is not available. Year to date collection totals $20K. Gambling Tax Gambling tax collection through February is $250K. In comparison to 2006 year -to -date collection, 2007's tax collection is lower by $20K or 7.3 Smoking ban appears to be a factor for the decrease and gradually showing an effect. Our biggest contributor experienced approximately 6% or $95K decrease when comparing to 2006 year -to -date, while the other smaller establishments faced a decrease anywhere from 6% to 72% in activities. The annex area has contributed year -to -date revenue of $5,576. Table reflects gambling activities on a cash basis. Utility Tax Utility taxes received through February total $1.82M and is above 2006 year to date collections by $106K or 6 Tax rebates are excluded from total Compared to year -to -date 2006, Electricity is up $92K or 16 Gas is up $83K or 19 Cable is up $22K or 14 Phone is down $62K or 39 and Cellular phone is down $46K or 16 The decrease in cell phone utility tax is due to timing of receipts. Tax rebates are included in total HOTEL/MOTEL LODGING TAX REVENUES Year -to -date thru February Month 2006 Actual 2007 Actual Change from 2006 Var Var Jan 11,357 13,411 2,054 18.1% Feb 11,290 14,883 3,593 31.8% Mar 11,953 Apr 11,675 May 15,039 Jun 11,798 Jul 14,245 Aug 16,626 Sep 18,082 Oct 20,389 Nov 15,636 Dec 15,205 YTD Total 22,647 28,294 5,647 24.9% BUILDING PERMITS FEES Year to Date Through February Revenue 2006 2007 Actual i Actual Change from 2006 Jan 111,925 186,857 74,932 66.9% Feb 239.6891 284,798 45.109 18.8% Mar 217,839 i Apr 306,214 j May 228,733 y 19,744 Jun 245,637 Jul 274,730 Aug 404,296 Sep 171,649 Oct 238,296 Nov 153.824 Dec 213,512 i YTD Total 351,614 i 471,655 120,041 34.1% Exp thru Feb" 409,844 366,745 Recovery Ratio 85.79% 128.61% ROW PERMITS DEVELOPMENT SERVICES FEES Year -to -Date Through February Revenue 2006 Actual 2007 Actual Change from 2006 a/, Jan 36,913 33,025 (3,888) -10.5% Feb 45,720 50,655 4,935 10.8% Mar 34,545 Apr 25,072 19,744 May 33,195 18,465 5.8% Jun 44,256 Jul 39,068 Aug 101,615 Sep 29,635 j Oct 42,602 Nov 90,364 Dec 23,603 YTD Total 82,633 83,680 1,047 1.3% STATE SHARED REVENUES Year to date thru February Revenue 2006 Actual 2007 Actual Change fr 2006 om Liquor Excise Tax 85,971 93,550 7,579 8.8% Crim Just Low- Pop/DCD 19.867 20,410 542 2.7% Criminal Just High Crime 45,101 n/a Local Crim Just Sales Tax 347,825 367,569 19,744 5.7% Fuel Tax' 320,687 339,152 18,465 5.8% DUI Cities 3,575 3,528 (47) _1 YTD Total 777,926 869,309 91,384 11.7% Hotel/Motel Lodging Tax Hotel/Motel lodging tax collections through February total $28K. Compared to 2006, the lodging tax is $6K or 25% above the same period. State Shared Revenue Year -to -date distribution of $778K is above 2006's activity by $91K or 12 Local criminal justice sales tax and fuel tax are up. In 2006, the City didn't start receiving riminal Justice High Crime until July. Year to date ough February, new gas tax effective in August 2005 has contributed $57K of the increase. uel taxis inducted in both general/street designated operating funds, and transportation CIP. Permit Activity Year -to -date building permit activity is above 2006's year to -date activity by $120K or 34 Significant permits during February 2007 include St Francis Hospital, Lakota Crest, and Northlake. m CD Adnun (001 5204071), Planning (001 5200-073), and Building (001-5200-074) Community Development's negative expenditure variance of $93K is mainly due to over spending of one time funding for consulting services and temporary help. The carryforward budget adjustment will add temporary help and consultant/professional services. Right -of -way permits and development services fees are up by $1K or 1% when compared to 2006's year -to -date activity. Public Safety Expenditures through February total $3.03M, and is $265K or 8% below the year to date budget of $3.29M. The favorable variance is comprised of salary/benefit savings offset by increases in overtime and termination pay. Savings are also due to timing of payments for goods and services. Revenues through February total $100K and is $38K or 60% above year to date estimate of $62K. The favorable variance is due to an increase in explorer donations programs and timing of contracted police security revenue. Through February, City overtime is 29% or $24K above last year. There is a 85% increase in overtime for contracted services and traffic school. When the increase COURT REVENUE Through February Month 2006 Actual 2007 Actual Change from 2006 Var Var January 63,844 74,292 10,448 16.4% February 77,646 71,310 (6,336) -8.2% March 68,498 0.0% April 75,494 0.0% May 78,082 0.0% June 81,345 0.0% July 68,616 0.0% August 78,613 0.0% September 75,256 0.0% October 79,872 0.0% November 73,816 0.0% December 64,632 0.0% Subtotal 141,490 145,601 4,112 0.5% Probation Svcs 11,550 13,125 1,575 13.6% YTD Total 153,040 158,726 5,687 3.7% .COURT REVENUE By Category Through February 2006 2006 Actual 2007 Actual Change from 2006 Var Var Civil Penalties 1 2,174 2,027 (147) -6.8% Traffic Non Parking 84,417 78,093 (6,324) 7.5% Parking Infractions 4,922 9,387 4,466 90.7% DUI Other Misd 19.835 16,054 (3,782) -19.1% Criminal Traffic Misd 5,970 7,944 1,974 33.1% Criminal Costs' 4,124 4,342 218 5.3% Interest Other/ Misc 2,438 11,684 9,246 379.3% Criminal Cony Fees 5,497 3,296 (2,201) 40.0% Shared Court Costs 3,039 2,449 (590) 19.4% Services Charges 9,074 10,326 1,251 13.8% Subtotal 141,490 145,601 4,112 2.9% Probation Services 11,550 13.125 1,575 13.6% YTD Total 153,040 158,726 5,687 3.7% from the billable overtime is included, the total overtime increased to $37K or 38 Type Training Court Field Oper SOAP Other City Portion Contract/Grant Traffic School Homeland Sec 2006 4,057 4,326 65,323 8,949 82,655 10,349 5,159 2007 5,584 6,968 73,792 20,521 106,864 19,869 8,862 PS Overtime By Month 1,527 38% 2,642 61% 8,469 13% Na 11,572 129% 24,209 29% 9,520 3,703 Grand Total 98,164 135,596 37,432 92% 72% n/a Billable 15,509 28,732 13,223 85% 38% Jail Services Jail Services through February is $6K and results in a $6K negative variance due timing of payments. Court Revenue Excluding probation through February revenue is up $4K or .5% compared to year -to -date 2006. Traffic and non parking fines total $78K and is $6K or 8% below year -to -date 2006. Parking infractions total $9K and is $4K or 91% above year -to -date 2006. DUI and other misdemeanors total $16K and is $4K or 19% below year -to -date 2006. Criminal costs total $4K and is $218 or 5% above year -to -date 2006. Criminal Conviction Fees total $3K and is below year -to -date 2006 by $21( Municipal Court year -to -date expenditures of $167K is $44K or 21% below estimates. The expenditure savings is comprised of salary/benefits due to position vacancies and also timing differences of goods and services payments. Parks Recreation Overall parks operations expenditures through February total $466K, which is $3K or 1% above the year -to -date budget of $463K. Dumas Bay Centre and Knutzen Family Theatre's revenues and expenditures are both above budget. Recreation and Cultural Services Direct program expenditures total $133K or 1S.3% of the total annual budget of $868K not including indirect costs. Including indirect administration costs, recreation expenditures total $175K and are 14.9% of the total annual budget of $1.17M. Recreation fees total $78K and are 12.5% of the total annual budget of $624K. Recreation fees have recovered 58.5% of direct program costs and is 13.4% below the annual budgeted recovery ratio of 71.9 Considering indirect administration costs, the recovery ratio is reduced to 44.5% or 8.9% below the annual budgeted recovery ratio of 53.4 Dumas Bay Centre Dumas Bay Centre operating revenue of $63K is up by $16K or 35% compared to year to date budget of $46K. Operating expenditures through February total $74K, which is $19K or 36% above the year to date budget of $55K. Dumas Bay Centre has recovered 84.7% of its operating expenses. Knutzen Family Theatre Operating revenue of $17K is up $15K or 793% compared to the year to date budget of $2K. Operating expenditures through February total $29K, which is $12K or 78% over the year ,to date budget of $16K. Knutzen Theatre has recovered 57.5% of its operating expenses. 2006 2007 Change ok Jan 51,717 68,853 17,136 33% Feb 46,446 66,743 20,297 44% Mar 51,638 Apr 56,413 May 45,026 Jun 61,129 Jul 53,903 Aug 49,527 Sep 58,165 Oct 58,234 Nov 49,402 Dec 50,146 Total 98,164 135,596 37.432 38% from the billable overtime is included, the total overtime increased to $37K or 38 Type Training Court Field Oper SOAP Other City Portion Contract/Grant Traffic School Homeland Sec 2006 4,057 4,326 65,323 8,949 82,655 10,349 5,159 2007 5,584 6,968 73,792 20,521 106,864 19,869 8,862 PS Overtime By Month 1,527 38% 2,642 61% 8,469 13% Na 11,572 129% 24,209 29% 9,520 3,703 Grand Total 98,164 135,596 37,432 92% 72% n/a Billable 15,509 28,732 13,223 85% 38% Jail Services Jail Services through February is $6K and results in a $6K negative variance due timing of payments. Court Revenue Excluding probation through February revenue is up $4K or .5% compared to year -to -date 2006. Traffic and non parking fines total $78K and is $6K or 8% below year -to -date 2006. Parking infractions total $9K and is $4K or 91% above year -to -date 2006. DUI and other misdemeanors total $16K and is $4K or 19% below year -to -date 2006. Criminal costs total $4K and is $218 or 5% above year -to -date 2006. Criminal Conviction Fees total $3K and is below year -to -date 2006 by $21( Municipal Court year -to -date expenditures of $167K is $44K or 21% below estimates. The expenditure savings is comprised of salary/benefits due to position vacancies and also timing differences of goods and services payments. Parks Recreation Overall parks operations expenditures through February total $466K, which is $3K or 1% above the year -to -date budget of $463K. Dumas Bay Centre and Knutzen Family Theatre's revenues and expenditures are both above budget. Recreation and Cultural Services Direct program expenditures total $133K or 1S.3% of the total annual budget of $868K not including indirect costs. Including indirect administration costs, recreation expenditures total $175K and are 14.9% of the total annual budget of $1.17M. Recreation fees total $78K and are 12.5% of the total annual budget of $624K. Recreation fees have recovered 58.5% of direct program costs and is 13.4% below the annual budgeted recovery ratio of 71.9 Considering indirect administration costs, the recovery ratio is reduced to 44.5% or 8.9% below the annual budgeted recovery ratio of 53.4 Dumas Bay Centre Dumas Bay Centre operating revenue of $63K is up by $16K or 35% compared to year to date budget of $46K. Operating expenditures through February total $74K, which is $19K or 36% above the year to date budget of $55K. Dumas Bay Centre has recovered 84.7% of its operating expenses. Knutzen Family Theatre Operating revenue of $17K is up $15K or 793% compared to the year to date budget of $2K. Operating expenditures through February total $29K, which is $12K or 78% over the year ,to date budget of $16K. Knutzen Theatre has recovered 57.5% of its operating expenses. RECREATION CULTURAL SERVICE PROGRAMS AND DUMAS BAY CENTRE PERFORMANCE Year to Date Through February 2007 Program Budget Actual Revenues Expenditures Subsidy Recovery Ratio Revenues Expenditures Subsidy Recovery Ratio Variance Subsidy RECREATION CULTURAL SERVICE PROGRAMS Steel Lake Aquatics 2,000 20,360 18,360 9.8% 1,468 1,468 n/a 16,892 Arts Special Events 93,000 223,654 130,654 41.6% 18,928 25,434 6,506 74.4% 124,148 Youth Athletics 42,450 101,236 58,786 41.9% 2,200 9,305 7,105 23.6% 51,680 Adult Athletics 240,770 140,693 (100,077) 171.1% 8,656 12,125 3,469 71.4% (103,546) Community Recreation 124,000 145,219 21,219 85.4% 14,023 8,159 (5,864) 171.9% 27,083 Community Center Na 5,185 7,175 1,990 72.3% (1,990) Recreation Inc 48,850 61,872 13,022 79.0% 4,109 3,878 (230) 105.9% 13,252 Youth Commission 500 1,800 1,300 27.8% 374 80 (294) 468.0% 1,594 Red, White Blue* 13,500 41,550 28,050 32.5% 676 676 n/a 27,374 Senior Services 58,740 131,558 72,818 44.6% 2,707 7,038 4,331 38.5% 68,487 Kenneth Jones Pool n/a 21,485 57,463 35,978 37.4% (35,978) Subtotal 623,810 867,942 244,132 71.9% 77,667 132,801 55,135 58.5/ 188,998 Administration 300,662 300,662 Na 41,772 41,772 n/a 258,890 TOTAL RECREATION 1 623,810 1,168,604 1 544,794 53.4 %I 77,667 174,573 $96,906 44.5%I $447,888 DUMAS BAY CENTRE Dumas Bay Centre 506,529 518,364 1 11,835 97.7% 62,783 74,098 11,315 84.7% 521 Knutzen Family Theatre 75,170 1 205,235 130,065 36.6% 16,763 29,136 12,373 57.5% 117,691 TOTAL DUMAS BAY CENTRE 1$ 581,699 I 723,599 141,900 80.4 %1$ 79,546 1 103,234 23,688 1 77.1 %1 $118,212 Arts Commission' I 0 n/a 0 GRAND TOTAL 1,205,509 1,892,203 686,694 63.7 %1 157,213 I 277,807 120,594 I 56.6% 566,100 The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. *Other Departmental Variances City Council year -to -date expenditures total $157K is $16K above estimate due to increase in association dues. City Manager year -to -date expenditures of $167K is over estimates by $45K mainly to due increase in public defender costs. Economic Development year -to -date expenditures of $41K is $9K above estimates due to converting temporary Update on Proposition 1 position to a.5 FTE on -going position and over spending of one -time funded programs. Management Services year -to -date expenditures of $287K is $28K below budget due to timing of payments. Law year -to -date expenditures total $187 K and is $40K below estimates due to salary savings from vacancy, under spending of outside legal services due to timing, and under spending of one -time programs. The enhancements of police and community safety focuses first on improving the core functions of policing: patrol, traffic, and investigations. The voter package adds 18 sworn police officers and one record clerk in the Police Department. It also provides more funds for the Municipal Court, City criminal prosecution, and jail and support services, whose workload directly impact by increasing the number of police officers. Finally, the voter package adds one additional code compliance officer, related legal support, one park maintenance worker and funding for City park security. Since the passage of Proposition 1, the City is actively recruiting to fill the new positions. Judge position is about to be appointed. Fourteen new police officers have been hired. However, due to a high attrition rate in the police force, the City still need to hire 21.6 to be fully staffed. Testing and back ground checks on 15 applicants are currently in progress. Majority of the other support positions have been filled. Additional funding for equipment costs associated with the new position was provided. So far, the City has purchased 3 vehicles under this voter package. As far as information technology equipment, the City is continually purchasing computers, radios, laptop, etc to fully support the newly added positions Investment Schedule February 2007 Type Settlement Date Interest Payments Par Amount Investment Cost Maturity Date Yield to Maturity 2.46% Agency- FFCB 31331QN78 06/09/03 03/09 09/09 1,000,000 999,500.00 3/9/2007 Agency FNMA 3136F3VQ6 05/27/03 05/25/06 1,000,000 1,000,750.00 5/25/2007 2.48% Agency FNMA 3136F3UT1 05/30/03 06/03/06 1,000,000 997,529.07 12/3/2007. 2.59% Agency- FHLB 3133XBT54 05/25/05 11/25/05 5/25/06 1,000,000 1,000,000.00 5/25/2007 4.07% Agency- FHLB 3133XBT54 05/25/05 11/25/05 5/25/06 1,000,000 1,000,000.00 5/25/2007 4.07% Agency FHLMC 3128X4RF0 10/24/05 04/05/06 10/06/06 1,000,000 999,990.00 10/24/2007 4.63% Agency FHLMC 3128X4RF0 10/24/05 04/05/06 10/06/06 1,000,000 1,000,000.00 10/24/2007 4.63% Agency FHLMC 3128X46M8 08/23/06 Bullet no int until end 1,000,000 1,001,419.00 8/15/2007 5.28% Agency FHLMC 3128X46M8 08/23/06 Bullet no int until end 1,000,000 1,001,419.00 8/16/2007 5.28% Subtotal In -House Investments 9,000,000 9,000,607.07 Average Maturity 173 Average Yield to Maturity 4.58% Average Yield 6 mo. T -Bill 5.15% Municipal Investor Account 21,752,164.33 1 day 5.38% State Investment Pool 33,198,737.41 1 day 5.28% Average Portfolio Maturity Yield 30 5.21% Total Investments 63,951,508.81 CASH INVESTMENTS The following table shows the in -house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6- month US Treasury Bill (5.15 and the State Investment Pool (5.28 The average portfolio yield is 5.21% and falls within two benchmarks. The total invested balance at the end of February is $63.95M, which includes $33.20M in the state investment pool, $9.00M in- house investment purchases, and $21.75M in the Municipal Investor Accounts. The state pool is composed of repurchase agreements (73.28 agency coupons and callables (11.19 IB bank deposit (6.26 treasury securities (2.05 agency floating rate notes (1.85 discount notes (1.62 and certificates of deposit (3.75 The City's total investment portfolio is made up of 52% State Pool, 14% In -House Investments, and 34% Municipal Investors Accounts. Municipal Investors Accounts 34% Total Portfolio by Category February 28, 2007 State Investment Pool 52% In-House L Investments (Agencies) 14% 6.0% 5.0% 4.0% 3.0% 2.0% 1.0% 0.0% Interest Rates Comparison For the Month of February 2007 2004 2005 2006 2007 o 6 Month T -Bill State Investment Pool 0 h -house Investment 0 Municipal Investor Account Portfolio Average COUNCIL MEETING DATE: March 20, 2007 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BELL SUBJECT: Amendment to and Codification of City Center Planned Action Ordinance ITEM 5 POLICY QUESTION: Should the City Center Planned Action Ordinance (Ord. #07 -547) be amended to be applicable to demolition of existing buildings and/or parking facilities in addition to the development thresholds already identified in the Ordinance? And should the CityCenter Planned Action Ordinance, as amended, be codified in FWCC Chapter 18, Article It, "Environmental Policy," Division 3 "Categorical Exemptions and Threshold Determinations," by adding a new Section 18 -83, "City Center Planned Action COMMITTEE: ECONOMIC DEVELOPMENT CATEGORY: Consent City Council Business STAFF REPORT BY_ PATRICK DOHERTY Attachments: None. ili ummary/Background: MEETING DATE: 3/20/07 Ordinance Public Ifearing Resolution Other DEPT: CITY MANAGER On 2/20/07 the City Council approved and enacted the City Center SEPA Planned Action Ordinance. This Ordinance follows an Environmental Impact Statement (EIS) that disclosed the impacts of up to ten years' worth of land use development and redevelopment in a major portion of the City Center. The EIS discussed the impacts resulting from both demolition and/or redevelopment of existing land uses and structures, as well as construction of new buildings and facilities housing retail, office, lodging, housing, institutional and parking uses. However, the recently adopted City Center Planned Action Ordinance did not expressly identify demolition of existing buildings and /or, parking facilities in Section 3.C, "Planned Action Qualifications." As such, without amendment, stand -alone demolition projects (i.e., prospective demolition not immediately associated with a new construction project) would not technically be able to follow the Planned Action Ordinance's streamlined environmental review provisions. Yet such demolitions were contemplated in the EIS and the Planned Action Ordinance should be applicable to them. In addition, the City Center Planned Action Ordinance was not originally codified in the Federal Way City Code. For greater ease of access and use, the City Center Planned Action Ordinance should be codified together with the SEPA regulations in Chapter 18, Article fl, "Environmental Policy," Division 3, "Categorical Exemptions and Threshold Determinations," by adding a new Section 18 -83, "City Center Planned Action." Options Considered: 1. Add "demolition of existing buildings and/or parking structures" to the list of developments that qualify as Planned Actions in the City Center Planned Action Ordinance and codify the City Center Planned Action Ordinance by adding a new Section 18 -83, "City Center Planned Action," to FWCC Chapter 18, Article II, Division 3, "Categorical Exemptions and Threshold Determinations." 2. Make no amendment of the City Center Planned Action Ordinance. STAFF RECOMMENDATION: Option 1. CITY MANAGER APPROVAL: Al AS o e: hair COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) RE V ESED 02/06/2006 DIRECTOR APPROVAL: CoL cd C;o'mmittee Member (BELOW TO BE COMPLETED 81' CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION COMMITTEE RECOMMENDATION: "I move Option 1 to City Council for first readin on 3/20/07. PROPOS 1 U IL MOTION: "I move approval of Option 1 to second reading on 4/3/07. t ommittee Member 3 Zo •b h/( CITY OF FEDERAL WAY ORDINANCE NO. 07- AN ORDINANCE OF THE CITY OF FEDERAL .WAY, WASHINGTON, AMENDING ORDINANCE NO. 07 -547 ESTABLISHING THE CITY CENTER PLANNED ACTION PURSUANT TO RCW 43.21.031 AND PROVIDING FOR CODIFICATION. (Amending Ordinance No. 07 -547) WHEREAS, the Federal Way City Council enacted Ordinance No. 07 -547 on 2/20/07, establishing the City Center Planned Action, pursuant to RC W 43.21.031; and WHEREAS, Section 3.0 establishes "Planned Action Qualifications" that specify what types and maximum size of development proposals to which the Planned Action Ordinance shall be applicable; and WHEREAS, demolition of existing buildings and/or parking facilities was not expressly identified but was contemplated in the Planned Action Environmental Impact Statement and was intended to qualify as Planned Action projects. WHEREAS, in order for ease of use and to further public awareness of the planned action it has been determined the ordinance needs to be codified, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION l Ordinance No. 07 -547 shall be amended and codified as a new section added to Chapter 18, Article II, ENVIRONMENTAL POLICY, Division 3, Categorical Exemptions and Threshold Determinations, of the Federal Way City Code to read as follows: 18 -83 City Center Planned Action JSeetion4 Purpose. The City of Federal Way declares that the purpose of this ordinance is to: A. Combine environmental analysis with land use planning; and Ordinance No. 07- Page 1 B. Set forth a procedure designating certain project actions in a portion of the City Center sub -area as `planned actions" consistent with state law 43.21C.031 RCW, and C. Streamline and expedite the land use permit review process by relying on completed and existing environmental analysis for the Planned Action area; and D. Apply the Federal Way City Code together with the mitigation framework in Section 3 of this Ordinance for the purpose of processing planned action development applications. filiSeetion4. Findings. The City of Federal Way finds that: A. The City of Federal Way is required to prepare and implement plans in accordance with the provisions of the Growth Management Act, Chapter 36.70A RCW. B. The City of Federal Way has adopted a comprehensive plan and City Center sub- area plan in compliance with the GMA. C. The City Center Planned Action Environmental Impact Statement identifies and addresses all significant environmental impacts associated with the proposed planned action as defined in Section 3 of this Ordinance; and D. The mitigation measures contained in Exhibit B of this Ordinance, together with applicable City development standards, are adequate to mitigate the significant adverse environmental impacts of planned action development as defined in Subsection 3.0 of this Ordinance. E. The expedited permit review procedures as set forth in this Ordinance are and will be a benefit to the public, protect the environment, and enhance economic development; and F. Opportunities for public involvement and review have been provided, and comments considered as part of preparation of the Draft and Final Planned Action Environmental Impact Statement. (Seetion -3 Procedures and Criteria for Evaluating and Determining Projects as Planned Actions. A. Planned Action Site. The Planned Action designation shall arly to the approximately 200 acre site generally bounded by South 312` Street on the north, South 324 Street on the south, Pacific Highway South on the west and 23 Avenue South on the east and shown in Exhibit A. Ordinance No. 07- Page 2 Uses Development Envelope Retail 750,000 sf Office 350,000 sf Lodging. 600 rooms Residential 750 units Civic 500,000 Structured Parking 750 stalls B. Environmental Document. A planned action designation for a site specific application shall be based on the environmental analysis contained in the City Center Planned Action Environmental Impact Statement (EIS) completed by the City on September 8, 2006. '`EIS" means the City Center Planned Action Environmental Impact Statement composed of the Draft EIS (June 2006) and the Final EIS (September 2006). The Mitigation Document (Exhibit B) is based upon the analysis of the EIS. The Mitigation Document, together with applicable City codes, ordinances and standards shall provide the framework for the decision by the City to impose conditions on a planned action project. C. Planned Action Qualifications_ Ordinance No. 07- Page 3 1. Land. Uses. The following uses are the primary uses analyzed in the EIS. i. Retail goods and services ii. Office iii. Lodging. iv. Residential v. Civic vi. Structured parking 2. Development Thresholds. The Planned Action designation applies to future development proposals that cumulatively do not exceed the Development Envelope established by the EIS, as shown in the City Center Summary Development table below: City Center Su The Planned Action designation also applies to demolition of existing buildings and/or parking facilities. If proposed plans significantly change the location of uses in a manner that would alter the environmental determinations of the EIS, additional SEPA review may be required. Additional environmental review may be conducted as an addendum or supplement to the Planned Action EIS. Shifting the total build -out of development among uses may be permitted so tong as the total build -out does not exceed the aggregate amount of Time Period Total Trips AM Peak Hour 1,220 Saturday Peak Hour 2,816. PM Peak Hour 2,727 Time Period Total Trips AM Peak Hour 919 -1,073 Saturday Peak Hour 2,537 -2,552 PM Peak Hour 2,360 -2,370 Ordinance No. 07- Page 4 development, trip generation and parking thresholds reviewed in the EIS and so long as the impacts of that development have been identified and mitigated in the EIS and Mitigation Document. 3. The project is located within the Planned Action Area. 4. Transportation i. Vehicle Trip Ranges. The ranges of vehicle trips reviewed in the E[S are as follows: Planned Action Trip Thresholds by 2009 Planned Action Trip Thresholds 2010 -2014 The EIS conducted quantitative analysis on a per intersection basis of impacts and mitigation through 2009 (or the equivalent time, based on the cumulative totals of projected vehicle trips). EIS analysis of 2010 -2014 vehicle trips was performed more qualitatively and may require additional environmental review to quantitatively analyze potential transportation impacts and mitigation measures, as determined by the SEPA Official, in consultation with the Public Works Director. ii. Trip Threshold. Proposed development that would result in a cumulative total of trips that exceeds the maximum trip levels shown above would not qualify as a Planned Action. iii. Public Works Discretion. The Public Works Director shall have discretion to determine incremental and total trip generation, consistent with the Institute of Traffic Engineers (ITE) General Manual (latest ed.), for each Planned Action project permit application proposed under this Planned Action. 5. Elements of the Environment Analyzed in the E[S. A project that would result in a significant change in impacts to any of the elements of the environment identified in the EIS would not qualify as a Planned Action. D. Planned Action Review Criteria Ordinance No. 07- Page 6. Time Horizon. The Planned Action designation is intended to be applicable until all development shown in the City Center Summary Development Table (Subsection 3.C.2) is constructed or until 2014, whichever occurs first. In addition, should environmental conditions significantly change from those analyzed in the EIS, the City's SEPA Official may determine that the Planned Action designation is no longer applicable unless additional, supplementary environmental review is conducted, regardless of the date. 1. Uses and activities described in the EIS, subject to the qualifications described in Section 3.0 and the mitigation measures in Exhibit B, may be designated planned actions pursuant to 43.21C.031 RCW. 2. The SEPA Official or designee is authorized to designate a project application as a Planned Action pursuant to RCW 4121C.03 1(2)(a), if the project meets all of the following conditions: a) The project is not otherwise exempt from SEPA; b) The project is consistent with the City of Federal Way Comprehensive Plan adopted under RCW 36.70A; and c) The project is subsequent to or is implementing a project which has had its significant adverse environmental impacts that have been adequately identified in the EIS; and d) The project falls within the Planned Action qualifications identified in Section 3.0 of this Ordinance; and e) The SEPA Official has determined that the project's adverse impacts are able to be mitigated through the application and /or inclusion of mitigation measures detailed in the Mitigation Document in Exhibit B, as well as other applicable City, county, state, and federal requirements and conditions, which together constitute sufficient mitigation for the significant environmental impacts associated with the proposed project; and f) The proposed project complies with all applicable local, county, state, and federal regulations, and where appropriate, the proposed project complies with needed variances or modifications or other special permits have been identified; and g) The proposed project is not an essential public facility. E. Effect of Planned Action Ordinance No. 07- Page 6 1. Upon designation by the SEPA Official that the development proposal within the Planned Action Area qualifies as a Planned Action pursuant to this Ordinance and WAC 197 -11 -172, the project shall not be subject to a SEPA threshold determination, an environmental impact statement (E[S), SEPA appeal or any other additional review under SEPA. 2. Being designated as a Planned Action or Planned Action Project means that a proposed project has been reviewed in accordance with this Ordinance and found to be consistent with the development parameters and environmental analysis included in the E[S. 3. Planned Action projects will not be subject to further procedural review under SEPA. However, as stated under 3.D.2(f) above, in order to qualify as planned actions, these projects will have incorporated mitigating measures identified in the City Center Planned Action E[S, as outlined in this document and the attached Exhibit B, which are designed to mitigate environmental impacts resulting from the project proposal. Additionally, projects will be subject to applicable City, state and federal regulatory requirements. The Planned Action designation shall not exempt a project from meeting the City's code and ordinance requirements apart from the SEPA process. F. Planned Action Permit Process. The Director of Community Development Services or designee shall review projects and determine whether they meet the criteria as Planned Actions under applicable state, federal, and local laws, regulations, codes and ordinances. The review procedure shall consist, at a minimum, of the following: 1. Development applications will meet the requirements of Federal Way City Code Chapters 5, 13, l5, 16, 18, 19 and 22. Applications shall be made on forms provided by the City and shall include a Planned Action Checklist or such other project review forms provided by the Community Development, Building, and Public Works departments. The checklist may be incorporated into the form of an application. 2. The Director of Community Development Services will determine whether the application is complete as provided in Federal Way City Code Chapter 22 -33. 3. After the City receives and reviews a complete application, the SEPA Official shall determine, utilizing the criteria and procedures contained in Section 3.D and WAC 197 -11 -172, whether the project qualifies as a Planned Action. If the project does qualify as a Planned Action, the Director of Community Development Services shall notify the applicant, Ordinance No. 07- Page 7 and the project shall proceed in accordance with the appropriate permit procedures, except that no additional SEPA review, threshold determination or EIS will be required. 4. For projects that qualify as Planned Actions, public notice shall be provided as specified in FWCC 18.76 (c). 5. If a project is determined not to be a Planned Action, the Director of Community Development Services shall notify the applicant and prescribe a SEPA review procedure consistent with the City SEPA procedures and state laws. The notice to the applicant shall describe the elements of the application that result in disqualification as a Planned Action. 6. Projects disqualified as a Planned Action may use or incorporate relevant elements of the environmental review analysis in the EIS prepared for the Planned Action, as well as other environmental review documents to assist in meeting SEPA requirements. The SEPA Official may choose to limit the scope of the SEPA review to those issues and environmental impacts not previously addressed in the EIS. isllSeetion4 Planned Action Area Monitoring. The City Center Planned Action Ordinance section shall be reviewed periodically by the Director of Community Development Services to determine its continuing validity with respect to the environmental conditions of the project area and vicinity and applicability of planned action requirements, including a review prior to the end of 2009 to ensure continued applicability of the transportation analysis and impacts. Based upon this review, this Ordinance section may be amended as needed, and another review period may be speci fied. (Section -5 Conflict. In the event of a conflict between this the-Ordinance section or any mitigation measures imposed pursuant thereto and any ordinance or regulation of the City, the provisions of this Ordinance section shall control. SECTION 3. Severability. Should any section, sentence, clause or phrase of this ordinance or the amendments to the Federal Way Municipal Code adopted hereby should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. SECTION 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. SECTION 4. Effective Date. This ordinance shall be in full force and effect five (5) days from and after its passage and publication as provided by Law. PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on the day of 2007. ATTEST: City Clerk, Laura Hathaway, CMC APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE No: Ordinance No. 07- Page 8 APPROVED: Mayor, Mike Park COUNCIL MEETING DATE: April 03, 2007 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM 5 -e SUBJECT: Pacific Highway South HOV Lanes Phase [I[ (Dash Point Road to South 284 Street) Improvement Project Bid Award POLICY QUESTION: Should the Council award The Pacific Highway South HOV Lanes Phase 1[[ (Dash Point Road to South 284 Street) Improvement Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 19, 2007 CATEGORY: Ei Consent City Council Business STAFF REPORT BY: Marwan Salloum, P.E., Street Systems Manager er DEPT: Public Works ATTACHMENTS LUTC memo dated March [9, 2007 OPTIONS CONSIDERED: FUNDING OPTIONS: 1. Fund Preference 2 (with wall fascia) with discretionary funding sources 2, 3, 4, 6 and 7 ($2,675,000). 2. Fund Preference 2 (with wall fascia) with discretionary funding sources 1, 5, 6 and 7 ($2,710,000). 3. Fund Preference 1 (without wall fascia) with discretionary funding sources 4 and 6 ($2,150,000). AWARD OPTIONS: 1. Award the Pacific Highway South HOV Lanes Phase [[I (Dash Point Road to South 284th Street) Improvement Project, Preference 2 with funding option 1 or 2 to SCE Infrastructure, LLC, the lowest responsive, responsible bidder, in the amount of [5,068,009 and approve a 10% contingency of $1,506,800 for a total of $16,574,810, and authorize the City Manager to execute the contract. 2. Award the Pacific Highway South HOV Lanes Phase [[I (Dash Point Road to South 284 Street) Improvement Project, Preference 1 with funding option 3 to SCI Infrastructure, LLC, the lowest responsive, responsible bidder, in the amount of $14,585,958 and approve a 10% contingency of $1,458,596 for a total of $16,044,554, and authorize the City Manager to execute the contract. 3. Do not award the Pacific Highway South Improvement Project to the lowest responsive STAFF RECOMMENDATION: Staff recommends Award City Council Consent Agenda for approval. CITY MANAGER APPROVAL: Committee Chair Ordinance Resolution Public Hearing Other HOV Lanes Phase [I[ (Dash Point Road to South 284 Street) responsible bidder and provide direction to staff. Option 1 with Funding Option 1 be forwarded to the April 3, 2007 Committee Council COMMITTEE RECOMME DATION: Forward the above staff recommendation to the April 3, 2007 City Council Consent Agenda fora.. s val. Eric Faison, Member DIRECTOR APPROVAL: can McColgan, Member COUNCIL ACTION: APPROVED DENIED TABLED /DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED —02/06;2006 (8ELOIY TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION PROPOSED COUNCIL MOTtON: move to award the Pacific Highway South HOV Lanes Phase [II (Dash Point Road to South 284 Street) Improvement Project Preference 2 (with wall fascia) to SCE Infrastructure, LLC, the lowest responsive, responsible bidder, in the amount of $15,068,009 and approve a 10% contingency of $1,506,800 for a total of $16,574,810, and authorize the City Manager to execute the contract. also move to authorize the transfer of the following funds to the Pacific Highway South HOV Lanes Phase [[1 (Dash Point Road to South 284` Street) Improvement Project (Project 14 1) $300,000 from Annual Transportation System Safety Improvement (Fund 001), $100,000 from the completed SR 99 HOV Phase project 128, $2,000,000 from the South 352' Street project 151, $150,000 from the S 348` at SR' 161 (Project 140) and $125,000 from the completed 21 Avenue South Grid Road (project 162)." DATE: March 19, 2007 TO: Land Use and Transportation Committee VIA: FROM: SUBJECT: vP1 OJE(, AMU- Construction Low Bid 10% Construction Contingency 12.5% Construction Management Project Design Underground Conversion (PSE) Right of Way Acquisition Total Project Cost Grant funding: TIB Federal WSDOT Mitigation Fund Lakehaven Utility District Budgeted City Matching Fund Transfer from surface water Fund Interest Earning Comcast Undergrounding Qwest Undergrounding Total Available Budget Project Shortfall $6,898,689 $9,472,684 $1,214,000 CITY OF FEDERAL WAY MEMORANDUM Neal Beets, City Manager Marwan Salloum, P.E., Street Systems Manage Brian Roberts, P. E., Street System Project Engineer Pacific Highway South HOV Lanes Phase (Dash Point Road to South 284 Street) Improvement Project Bid Award BACKGROUND Four (4) bids were received and opened on February 8, 2007 for the Pacific Highway South HOV Lanes Phase [11 (Dash Point Road to South 284 Street) [mprovement Project (See attached Bid Tabulation Summary). The lowest responsive, responsible bidder is SC1 Infrastructure, LLC. with a total bid for Preference 1(without wall fascia) (Schedules A +B +C +D +E +F) of $14,485,958.25 and Preference 2 (with wall fascia) (Schedules A +B +C +D +E +G) of $15,068,009.25. The low bid received was $1,378,845 (9.5 above the engineer's estimate for preference 1. Reference checks on SCE Infrastructure, LLC. by CH2M Hill. Enc. and City staff indicates that the contractor has performed similar work in the past. As a result, City staff believes SCE Infrastructure, LLC. can successfully complete this project to the City's satisfaction. Therefore the lowest responsive, responsible bidder is SCI Infrastructure, LLC in the amount of $14,485,958.25 for Preference 1 and $15,068,009.25 for Preference 2. 100% Design Status Report (with wall Fascia) $12,730,000 1,273,000 1,591,000 1,675,000 400,000 4,100,000 $21,769,000 Preference 2 At Bid Opening (with wall Fascia) $15,068,009 1,506,800 1,810,744 1,675,000 400,000 4,100,000 $24,560,553 Preference 1 At B id Opening with out wall Fascia) $14,585,958 1,458,596 1,810,744 1,675,000 400,000 4,100,000 $24,030,298 $17,585,373 $17,585,373 $17,585,373 448,915 448,915 448,915 450,000 378,487 378,487 2,845,000 2,845,000 2,845,000 150,000 202,830 202,830 115,032 215,584 215,584 40,000 53,261 53,261 170,000 169,000 169,000 $21,804,320 $21,898,450 $35,320 ($2,662,103) ($2,131,848) Project TI01�1 f`CI*IENG c 1. Request from TIBthe Transfer of funding from' SR 99 Phase [V to Phase III 2. Annual Transportation System Safety Improvement (Cost of signal at Dash Point Road and Redondo Way) n/a 300,000 3. SR 99 HOV Phase II (Completed Project'128) '128 100,000 4. S 348` Street at SR 161 (Completed Project 140) 140 150;000 5. S 336` Street at 1s Way (Completed Project 147) 147 85,000 6. S 352 Street SR 99 to SR 161 (Project 151) 151 2,000,000 7. 2 V Avenue S Grid Road (Completed Project 162) 162 125,000 Total $3,260,000 n/a 500,000 F UNDING OPTIONS: 1. Fund Preference 2(with wall fascia) with discretionary funding sources 2, 3, 4, 6 and 7 ($2,675,000). 2. Fund Preference 2 (with wall fascia) with discretionary funding sources 1, 5, 6 and 7 ($2,710,000). 3. Fund Preference [(without wall fascia) with discretionary funding sources 4 and 6 ($2,150,000). STAFF RECOMMENDATION: Staff recommends forwarding Award Option 1 with Funding Option 1 to the April 3, 2007 City Council Consent Agenda for Approval K: \LUTC \2007 \03 -19 -07 Pacific High Way Phase ttt Bid Award.doc AWARD OPTIONS: 1. Award the Pacific Highway South HOV Lanes Phase [II (Dash Point Road to South 284 Street) Improvement Project, Preference 2 with funding option #t or #2 to SCI Infrastructure, LLC, the lowest responsive, responsible bidder, in the amount of $15,068,009 and approve a 10% contingency of $1,506,800 for a total of $16,574,810, and authorize the City Manager to execute the contract. 2. Award the Pacific Highway South HOV Lanes Phase [II (Dash Point Road to South 284 Street) Improvement Project, Preference l with funding option #3 to SCE Infrastructure, LLC, the lowest responsive, responsible bidder, in the amount of $14,585,958 and approve a 10% contingency of $1,458,596 for a total of $16,044,554, and authorize the City Manager to execute the contract. 3. 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O O O O O O O O 0 0 0 0 0 0 0 O O O o 0 O b b b O O O O O O 0 0 0 0 0 0 0 0© 0 0 O t 0 0 0 0 OO 0 0 o O O b 0 0 0 V1 0 o 0 b 0 N VT 0 N O 0 0 b O 0 0. w W O1 b O tiO r V1 N V V tO t0 W N t0 Q1 t0 to w m O A N Nr o, A VT O O A V O A 0 0 0 V o 0 0 0 ,t 0 0 W 0 0 N V 0 410 •A O r 0 O p 0 V N p 0 01 o O O O O 0 0 0 0 0 CA N N O 0Q W N 0 0 0 W V1 V1 r W W o r 0 O O pp O O O 01 N• 0 o O O w O o O N 0 O O O O O V1 O O O VI O O O b O b O b b O O O 0 0 O O 0 0 0 0 0 0 0 ,L4.-M r W C^ r W N V W= W W= 01 V 1 V o 0 0 0 V 1 V t o O= p Vt O O O O O to O O O O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O o O D t O 0 O o t0 O 0 V O O V1 O 1 O o O o O O O 0 0 O O O O O O N O Oo r r 01 N o- r O to O W O 01 V) 0 0 0 r V O O O O O V1 O O r N N 01 0= O V O O 0 O O O O r t0 O O O 0 0 0 0 0 O O 0 0 0 N,- O O r V1 O V r r O 0 O O N 0-A-.40 O o O O O V1 0 0 V1 O W O O 0 p 0 0 0 0 p o= 0 0 O O O O O D O O= 0 0 0 0 0 0 0 0 0 0 0 325.00 70.00 4.50 12.00 16,000.00 13.00 1 285,000.00 1 2.50 O O O O O N Vf w O O W 0 �D b O O to O A 0 to A V V1 VI O r O O 0 N V7 O O C Z M A N m V1 H Cn fD d W G O r-- W N V W W W 01 V•1 V Q o O O VT V Vt O 0 V1 o 0 0 0 O Cn O O o O O OOOOoOOODo00p0 O b O O O O o O b O O O O 0 O 0 O O O O to o u, r O O O O O o 0 0 V7 O O 0 t O 0 V O O O O O W N 0 t0 r to N 01 V W N O== A V r. 01 O 0. W N W OOOr-- r- OOOw0000000000000v 0 0 0 0 0 V1 C O ..4 .A r V V' :4. p$ O N 01 V•1 O V 0,0 W o VT O O O O O C 0 0 0 N r 0 1/40 r 0 O A W V r A to 01 r O V1 O 0 N A 0 A 0 o V f.. O O O 0 O 0 O O D O V O 0 O O O O b O b b 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 O 7,800.00, 420.00 38,250.00 24,000.00 16,000.00 134,420.00 1 285,000.00 52.825.00 V 01 y A r r r N N N CO N V N O v1 al r 0 C O 0 gN A r W N V W W w W= V1 O V 0 0 0 0 V1 W 0 0 0 0 0 0 0 0 0 0 0 0 0 b O O b O p 0 O o 0 0 0 O 0 0 0 0 N 1.(14J1 00.00000000000 O O A O 0 0 O 0 O 0 O O O 0 O p W O V 1 o O O 0 O N O in o r r O1 N O r O 0o w o O 1 i0 b O o O O O m O 0 r O N C O V CO 4,=_ o 0 0 0 0 0 t 0 0 0 0 O b C 0 0 0 0 0 0= r r 0 0 0 0 r r O N 01 t0 to 0 0 0 0p O O 0 O W O W O 0 o o O o o 0 0 0 O N O 0 0 0 O 0 O b O O 01 O O O O o O O O O O O 0 O 1 17S nn I 4.50 12.00 370,000.00 16,000.00 8.70 1 250 1-. r w N V W W W= V1 0 V OO0000D W=o000C0ww 0 0 0 0 0 0 0 0 0 0 O O o 0 0 0 0 0 0 O 66006660 bOOOOOOp 0 0 0 0 0 0 0 0 o o rWMIrrN V1 N V1 0 0 O o O O o O o V1 O tO O 0 W O 0 0 O 0 O 1D N 0 ino0ow- 0 r r r to N 01 V= NO= =V1 V r Q1 0 p r W N w 0 0 o r p O 9 O o 0 0 o A o= r 0 r V V= O p ob0000O0000000obb000 o r01 W A V00 O o 0 W O O 0 0 0 0 0 V t r 10 r V V1 N 01 r r W A A r t00N V tn Vr 0 0 0 0 0 O 0 0 C 0 0 0 N== 0 0 0 0 0 p o 0 0 0 r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A 0 01 O r v 0 o N O g 24,000.001 7 AM nnl 89,958.001 38, 250.001 TOTAL 15,888.75 20,416.00 27,861.75 7,707.00 14,446.00 23,614.75 21,808.00 27,810.00 11,900.00 16,960.00 14,675.00 121,500.00 52,825.00 370,000.00, 16,000.00 N N N N N N N N N N 0 0 0 0 0 0 0 O, o O 00000000000 0 0 0 0 0 0 0 0 0 O O O O O b b O b O O O O O. O O O O O O O N t�R V 0 O A 0 p b 0 b0 V1 0 O 0 u' O O O N O O 0 O' 0li V1 N N 01 V1 r V W r r O V1 O w 0 01 O o O V1 �O to 0 0 0 0 0 0 O r .D r N Cn V7 0 N N O V O O V1 O o 0 0 0 0 0 0 0 b b b 0 0 0 0 r r A N V V 0,--,-,-. O O VT O n,1 0 0 0 0 w 'o N N N CO 0 0 0 0 0 01 0 0 O W O N 0 0 0 0 0 0 0 0 S O- V1 O N b b O b b o b b b O O O b 0 0 0 0 0 0 0 0 0 0 0 0 0 •O O O O o V O N O W b oo O O V 0 pp O W VI O A b b O O N N N N N N N J N N N 000000000 oN000rO 0000000000000 0 0 0 0 0 0 0 0 0 0 O b O o 0 0 0 b o 0 0 0 0 O O 0 0 0 0 0 r w 01' M I N I V I 0 0 0 O o 0 0 0 O r O 0 V1 0 0 O r N O O NO01 0 0 O O W o 0= O r N O r VT W== O N A A Ot0t0N V O=_ 4 0 0 0 O O= b b b in r Or 0 0 0 0 0 O r W C. ON Q10 =pp -A o in 0 0 ..J O O V1 0 0 N00000000A m 0 0 0 o b o 0 0 0 0 r- O O V7 O 01 A 0 r V 01 01 N t0 J 0 0 0 0w O NN0vD ANOAtO 000000 =00 0 0 o O 0 0 0 0 0 0 0 O N 0 pp QQ o O o 0 0 0 0 0 0 o 0 6 0 0 D O o 0 0 0 0 0 0 r-- O c 0 r Q1 V10000 O r p b 0 0 07 A 0 0 o 0 00 D 0 Op 0 W A V1 A A N N N V O o o O V1 0 01 01 C T o O O O O O 01 01 O1 O O OOOO V V V owp000NNu000 b o p b b b b b. b b O o 0 0 0 0 0 0 O O V I V1 V O p 0 b i.n O O O O O 0 O1 O b O O O O O b O b b O O 000 W rFlo0000000000 b b b V O O O O O ul O r O W b C0 r V, W VT O N 0 0 0 G b b 0 0 0 W r V 1 O W V t0 OT O r r o V•1 01 w V1 O 0 0 O O A O O O N 0 r O VTOOSOwow000woN1 b b b b O b b b Oo 0 0 0 0 0 0 0 0 O O O O O O O O O O O V. 0 0 O W 0 O V7 V O C b O O r O i O a 16.00 38.50 38.50 16.00 15.00 16.00 14.00 7.00 200.00 35.00 0.25 750.00 1.50 40,000.00 16,000.00 13.00 S nn W A V1 A A N N N V .:A 0 0 0 0 V1 01 01 01 O 00000001 0 1 0 1 OOOONON 0 0 0 0 0 0 V V V o O O O o 0 0 0 O C C O o 0 C O O 0 0 410, A V1 V7 N 0 0 0 pp o o p o C O C 0 O i0 OO V1 00 o O O O 0 W 0 0= O O O O N A ,-0Oo=DAON0 O O r, r 01 .A V V7 O O N tD W M C 1 o o o o o o O O O In 0 o O O O O V1 O W A V V tz o o 0 V1 O O r V1 W V1 O N 0. 0 0 OOOOO o o o O G O W r V1 O W r w V t0 01 A w O r w A W VO W W Q1 N r 0 0 0 t0 CO O OOOOp 0 o0001OOr0OOONOO10t o o o o o u: 0 0 0 0 0 .0 V1 0 O O O O O O O O O O. 0 0 0 0 r A 0 0 N N r 0 0 r. N A O O 0 0 0 N 0 i 0 0 0 0 0 0 V1 C O O O O O C 7,000.001 1 1 1 I00 I00 2,000.001 100'000'9 100'000'51 48,400.001 1 100 Ioo'000'zn ooi 11,075,6,38.07 35,000.00 1 i 1 i 100'008'7 1 I 1 1 1 100'000's I 1 I 115'1£19'8 1 1 1 i 100 I 1 I8£'£11'0Z 100 "001'1? 4 1 1 Ioo ooz's 1 230,078.001 I 1 100 000'71 1 I 1 I I00 1 ill:Di 1 1 CM 1 1 CO I 1 0 ,p- 00'000`95 00 O0'00L'T 1 1 1,060.001 0o0 C) C) kl: 1 ...I I 4 1001 00 "000'01 168'£8S'LZt' 1 18£'LZ9'L£ 1 00'000'6£ 00'5 LZ'TTZ S9t' 1 I 1 1 400.001 800.001 1 I 1 1 400.001 2,400.001 4 I I 1 1 1 400.001 2,000.001 I 1oo'1 WW1 1 1 1 3 300.00 .1 I I 1 i I00 1 o 1 1 1 100 "000'001 1 C C) C) lj,) i I 1 1 100`000'9 1 I 1 1 100'008'7 0 CI If) N.. i 1 loo I 1 1 1 I 1 1 1,250.001 12,000.00 1 1 1oo 1 C) C CD C) co 1 I 1 100'059'9 l C) •■••1 c:• V) IN es1 100 "000'7 100 "000'? 1 oo•000'? 100'000'9 loo oo0'sl too "zz l000z 3,000.001 00' l 100 "0£ 1 5,000.001 1£1.1 100'£8 I£1'Z£ 100"o0t'l 100'009'Z 1 134.00 100 1 100'001'? 1 1,700.00 150.00 8,000.00 100 "59Z 1 loo 1 00'1 00'000'01 05'7 1 00'5 1 1 600.00 00'009 1 1 600.00 00'05L 1 1 600.00 00'000'1 00'05Z'i 00 1 00 1 00' S6 00 "l Bid No. 4 1 S. 10 Const Co Inc TOTAL 2 000.00 100 "000'? s. 100'000`? 1. 100 "000'? 1. Ioo 000'z s. 100 1. 2,000.001 100 "000'? s. 100 100'000`? loo-our? 100 "000'? 100 "000'51 100 "000'011 l00'90Z'L£ 100 "000'9 100 1 14,979,949.55 500.00 100 '007'9 loo 000`i 100 L?L'L Ioo oos'z loo ozi'8z 1 100'008'9 I00'00£'l 100'509'111 Ioo oo451 Ioo oos'1 1 3,000.001 20,000.001 1 31,500.001 1 800.001 Ioo ooz'£ 1 loo 000'oi 1 100 1 Io zob 1 18£'L8£'ZZ 1 276 789.38 2.00 15,600.00 1 400.001 8 00.00 1 1 400.001 2,400.001 I 00 000'Z 100'007 1 00'1 100'1 1 2, 200.00 00 1 00'000`07 1 00 1 1 4,000.00 1 3,200.00 j 400.00 00'009'1 1 00 1 00 1 00'000'1 1 1 40,000.00 00.05Z'Z1 1 00'058'557 100'TOb'£LT Ga Merlin UNIT PRICE 2 000.00 2,000.001 2,000.001 100 000'z 100' 000'? 100 "000'? 100'000`? 100 "000'? 100 100 "000'? 100 "000'? 100 "000'z loo 000'51 loo os 100'81 1,500.001 100 100'07 100 "000 1 100 1 I00 1 100'57 1 1 400.001 100'059 1 100'S9 1 1 00'00?'? 1 100'005 1 loo 000'£ 100 "005'? 1 100'005'7 1 100 ooz 1 1 400.00 100'000'01 I 100 1 00'2 1 00 "Z 1 00 1 00'001 1 1 400.00 00 1 1 400.00 1 5,000.00 00'000'1 1 00 1 00 1 00'SLl 00'1 100'T 1 1 'oN P!9 cci Sons TOTAL 11,000.00 1001)0E% 100'005'6 100 00'000'1 100'009`£ 100'009'9 100'000'91 100'000'9 100 00'000'7 190'000'8 100 100'000'99 100•Z11/1L 4,800.001 00"1 00'000'? Z£'0£6'ZTO't't 100 I00 1 100 100'S1Z'Ll 100 "091/9 1 100' 101 I00 100'05?'£ 100'000'£ 100 30,100.00 800.00 100 "007'? 100'000'01 1 257,126.80 19T'LZ9'ZZ 1 279 753.96 2.50 19,500.00 1 400.001 800.00; 1 400.001 2,400.001 00 100.00c 1 00'1 100'1 1 00"00 z 00'000'is 1 1 70,000.00 1 400.00 00 1 00'OOZ'£ 1 600.00 00 1 00•o0z'i 1 00'001'7! 1 00.00z1 1 00'001'77 1 00'001'8 1 100'00£'6 100 "005'6 joo"009'L 100"000'11 100 100"009'9 100'000'91 10(1000'9 9,000.001 I00 -000'1 100•000'8 joo 000'5i 100 100"9£ loo"oo?'l tool 10011 00 Ioi•o 105'£8 105 380.001 loo'oos 10£'6L 1 100'009'1 loo 1 [00-000'c 1 100'00z'z 100 00'00z 1 300.00 ;00•000'o1 1 (00 1 00'£ 1 OS'E 1 1 400.00 1 400.00 00'007 1 00'009 1 00'009 1 00'00?'! 1 00'00Z'l 1 00'002'1 1 00'008'1 1 00'011 1 00 1 Bid No. 2 1 Brother Inc TOTAL 11 000.00 100 100 100'005'6 100'005'!1 100'005'£ 100'005'9 100'000'91 100'000'9 100'000'6 100 000'7 ]00'00s'8 190'000's1 100 100'118'98 ]00'000'9 100'1 100'096'9 100 l00'LZL'L 100 00'076 T2 1 l00'0040z 100'001'? 1 1057T£'LO1 100'056'61 100'518`! Io o oos 'z 1001121'91 1 100'000'TZ 100.008 1 1 3,200.001 100'000'01 1 100'1 1 10S'S60'69Z 1 I0t' 089'£? 1 292 775.90 4.00 31 200.00 1 8 1,600.00 1 350.001 2,100.00 1 175.001 875.00 100'7 100'T 1 4,400.00'. 1 68,000.00 1 85,000.00 1 600.00 00 1 00 1 1 450.00 00"009'1 1 00'000'1 T 00'001'5 1 450.00 00 "008'1 1 00'000'4 1 00 1� 1 190,501.00 Scarsella I UNIT PRICE 11 000.00 9,500.001 100'005'6 100'005'6 100'oo5' loo"oos'£ )00'005'9 100'000'91 [00'000'9 100"000'6 100 too"oos'8 I00"000'sl loo [00.17 jo0 1 100'1 00'000 0z loco 100•000's o0 T o0'0 100 p"ooz' 1 00'001 1 1 0529 00'058'Z 00'518'1 ;oo'oos'z ;00'S10'Z 100 1 1 200.00 1 400.00 100'000`01 '100'1 1 00"7 SZ'1 1 1 600.00 00'00? 1 00'05£ 1 1 450.00 1 400.00 00'000 T 1 00'057 1 00'051 1 00'009 1 00 1 00'1 1 Bid No. 1 1 .tructure LIC TOTAL 11 000.00 00'000'01 Joo 000'oi 100'005'[ 100'000'zi 3,600.001 100'000'[ 16,000.001 100'000'9 100'000'6 l00 000'7 100'000't) 100'0 S! 100'00465 OS 8L£'£L 00'000'1 1001 100 100 000'L lo 00'005'? I00 100'008'9 100'05£'1 100 100 058'01 1 1 3,000.001 00'00£'? 100`0049 1 1 26,600.001 1 800.00] Moo 000'z 1 100'000'01 1 oo'l 1 IOC6SZ'o£Z 1 Iss 1 250 522.55 6.20 48,360.00 1 750.001 1,500.00 1 400.001 2,400.00 1 200.001 1,000.00 001 1 00 1 1 3,850.00 00'0S?'90T 1 00'000'££l 1 00'015 1 00 '005'! 00'009'? 1 1 425.00 00'009'7 1 00 1 00'001'5 1 00 SZ1 00'001'1 1 1 8,750.00 00 1 00'7 Lb'69Z 10,000.001 I00'000'0T I00"0os'L 12,000.001 100 100 100 "000'91 100'000'9 9,000.001 4,000.001 8,000.001 joo 000'si 100'L? ;05 100'000'! 1 00.1 100 1 100'000'1 1 1 01.0 1 Ioo sz 1 1001 1 400.001 100 1 100'08 1 100'055'1 1 100 I loo oo£`z 1 800.001 1 3,800.001 100 1 00'0SZ 1 00'000 01 1 100'1 1 S1'9 1 59'9 1 00'OLS 1 0 1 1 325.00 00'511 1 1 400.00 00 1 1 425.00 1 425.00 00'055 1 00'SZ1 1 00'1 1 1 ootz 1 L90'Z 1 091 1 LZL'L 1 001 1 9Z9 Ll 1 LtL't co N 'et CO s— 1 SALES TAX (8.8 1 N CC) tf) 000'L 1 1 o00'0? 1 01 V' Z1 OL SUBTOTAL SCHEDULED (bid items indude sales tax) 1 si 1 si 1 si si 1 V3 1 AD 1 3S 1 V3 aiva 1 S131-1 AO AO sl VA V3 1 31 I 31 I AO 1 11111)11111ill" ITEM NO. ITEM 195 29005 PHS MARTIAL ARTS SUPPLIES U/G SERVICE CONVERSI 1 196128872 PHS JIM'S AUTO REFINISHING U/G SERVICE CONVERSII 1 197129001 PHS THOMAS KINCADE U/G SERVICE CONVERSION 1 1 199128850 PHS RESIDENCE U/G SERVICE CONVERSION 1 111111111111 1 200130188 PHS CLEAR CHANNEL SIGN U/G SERVICE CONVERSION' 1 201128822 PHS CRESTWOOD ANIMAL HOSPITAL U/G SERVICE C011 1 202128815 PHS FAMILY EYE CARE U/G SERVICE CONVERSION 1 1 203128631 PHS BARBER U/G SERVICE CONVERSION 1 204128707 PHS RESIDENCE U/G SERVICE CONVERSION 1 1 205128707 PHS FEDERAL WAY FLORAL U/G SERVICE CONVERS104 1 206128717 PHS CLOCK SHOP U/G SERVICE CONVERSION 1 1 2101BUS SHELTER FOOTING TYPE B21 1 21 11MINOR CHANGE TOTAL SCHEDULE A (bid items indude sales tax) SCHEDULE Mobilization 1 Other Traffic Control Labor 1 'Shoring or extra Excavation Class ;Structural Excavation Class 13 Bank Run Gravel For Trench Backtill /Ncljust Manhole Rotate Manhole Cone 'Ductile Iron Pipe for Water Main 12 In. Diam. 1 1 'Reset Existing Hydrants 'Abandonment of Existing Water Main I 'Service Connection Various In. Diam. IVIoving Existing Hydrant 'Abandon Valve Box 'Adjust Valve Box I 'Resolution of Utility Conflicts 'MINOR CHANGE SUBTOTAL SCHEDULE B 1 1 1 TOTAL SCHEDULE B SCHEDULE C 'Install Conduit, 3-Inch Power Communication 'Install Handhole, Type 25-TA 'Install Handhole, Type 253-TA 'Install Handhole, Type 3030-1A 'MINOR CHANGE SCHEDULE D install Corr Icluit, Type 2-inct lInstall Conduit, Type 4-inch DB 120 'Install Conduit, Type 6-inch DB 120 'Install Handhole, Type Fiberglass 1r 30 MID 76664500 Ilnstall Handhole, Type Concrete 7 8"` 3' 8 MID 7664910 'Install Vault, Type Minipad MID 7663001 1 [Install Vault, Type Minipad MID 7663002 Ilnstall Vault, Type 3 MID 7663900 lInstall Vault, Type Pull MID 7906630 'Install Vault, Type 575 Adj Pull MID 7663206 'Install Vault, Type 575 Pull MID 7663200 1 lInstall Vault, Type Switch MID 7906902 'MINOR CHANGE 1 al 1 Eel 1 1781 1 9131 I 981 1 691 1 0181 I 11E11 1 E181 I 1718 I S191 I 9191 1 L181 1 1 SDI 1 170i 1 sal 1 90 1 Lai 1 601 1 0101 1 1101 1 Lai W H N r. W O -J F 0 H J H 0 H W J U O O O O 0 (A co O O O 0 tp O O 0 m M 0 0 O 0 0 0 U U w z z U O Z w w J 0 W U CO rn -J w -J a a O -J 0 v) CC O LL F- w a 0. (D W F w 2 0 M Q H m X a w J a a w 0 O N 0 z_ 2 LL x a J a a w 0 J O ti 0 z_ N z IL LL 0 z g w N a 0 a 0 0 0 5 a w F- Z w Q z w a Q) O N w z 0 0 N U m L W a a -J w z a- U V) LL ti W CC U z O U N z 0 U CO 0 1- h w J a a W O O 0 z_ O w a a O U z O z cc z w cc a N W w F- w O� Q a U O LL Fr a a. ct cc Z2 0 ac 00 O 0 z z i a �q CL as 0 z (D w a a z 0 Q.' W 0 z O 0) (D w a N w U z w LL z z 2 U 0 H O U C7 0 W U H 0) O M (0 v. a w -J a a w O 0 0 S a LL a w a w 0 N z S z LL 0 0 5 w m 2 0 a W H 1— 0 0 co N U w a z 0 U 4 CO 0 w Q a a Q W Q 0 LL 0 w z cC 0 0 W U Ce 0 U z O Z 0 0 1- z w a W a F- (n N w W W O U O u. Es a Cr Q Q 0 00 111 LLI ZZ CC W s 2 0 z w 0. d z O cc w O z O O (D w r a U z w LL z U O 0 U 1 to t W y J 6i W v a ,c O E d CO 0 U W O U J 0 W a O F 0 J 0 W X V) O W U. 0 0 4 et 0 0 O z O V w H tu H H W W 1 z W W C7 0 J 0 Y Q z 0 z W 0 O W N W W W 0 0 CD rD CD CD N r (D (D O (D (D (D (D 0 3 0 3 3 3 3 d 5-32, v�Y O co a 2. c c +R co w co r r r 4 Z N r• H V1 J .A N N R M if. N 41. N W 1 r c 0 0 o 0-01 ON V 01 k.0 O V1 vD td W N r 1..J :D. lo v 0 ltz. 0 .D VD r Crl V1 Q1 W V1 O N Vl O 41 O .r'- O V N N.A 0 VD 0000 O 1 0 0 V 'I 0 0 0 0 0 0 0 0 M m 3 2 M 0 0 r -4 0 r 0 r —4 0 —4 1 r 0 COUNCIL MEETING DATE: April 3, 2007 ITEM 6 SUBJECT: Clearwire Franchise CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL POLICY QUESTION: Should the City grant Clearwire US, LLC a Franchise to operate and maintain a Personal Wireless Service Facility (PWSF) within certain Rights -of -Way (ROW) within the City of Federal Way? COMMITTEE: Finance; Human Services, and Regional Affairs MEETING DATE: March 27, 2007 CATEGORY: Consent Ordinance Public Hearing n City Council Business Resolution Other STAFF REPORT BY: Patricia A. Richardson, City Attomey DEPT: Law Clearwire US, LLC has asked the City to enter into a franchise agreement to facilitate the location of a PWSF on a PSE pole located within the City's ROW. Clearwire has agreed to all of the terms contained within the City's standard Franchise Agreement. Attachments: Proposed Ordinance /Franchise Agreement and Exhibit A Options Considered: Recommend approval of the Ordinance and forward to the full council for first reading at the April 3, 2007 meeting. 2. Recommend rejection of the Ordinance. 3. Recommend modification of the Ordinance and forward to the full council for first reading at the April 3, 2007 meeting. STAFF RECOMMENDATION: Option CITY MANAGER APPROVAL: Council Qy COMMITTEE RECOMMENDATION: cL, CI Inta,ir, v� "I k tf -1 2( ®V�(,l naYi fot uxuzl -tc -Ka -Fu @Ak 4 v p .r5{- n a-!- Art 3, Z r1G rileeti ce c c L Vi J AI W Commit e Chair Committee Member COUNCIL ACTION: APPROVED 0 DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 e 4 cil t Committee ember PROPOSED COUNCIL MOTION: "1 move the proposed ordinance to second reading and approval at the next regular meeting on April 17. 2007." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) DIRECTOR APPROVAL: f Committee COUNCIL BILL 1ST reading Enactment reading ORDINANCE RESOLUTION AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, GRANTING CLEARWIRE US LLC, A NEVADA LIMITED LIABILITY COMPANY, A NONEXCLUSIVE FRANCHISE TO OCCUPY RIGHTS -OF -WAY OF THE CITY OF FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF INSTALLATION, OPERATION, MAINTENANCE AND REPAIR OF ITS WIRELESS COMMUNICATIONS FIXTURES AND RELATED EQUIPMENT, CABLES, ACCESSORIES AND IMPROVEMENTS IN A PORTION OF THE RIGHTS -OF -WAY WITHIN AND THROUGH THE CITY OF FEDERAL WAY. WHEREAS, Clearwire US LLC, a Nevada limited liability company "Franchisee has requested a Franchise from the City of Federal Way, in order to place wireless transmitting facilities and related appurtenances in the City owned or controlled rights -of -way; and WHEREAS, the City Council of Federal Way finds that it is in the public interest to grant such a Franchise which will specify the rights and duties of Franchisee; and WHEREAS, RCW 35A.47.040 et. seq. permits the City of Federal Way to grant nonexclusive Franchises for the use of public streets, bridges or other public ways for, inter alia, conduits, wires and appurtenances for transmission of signals and other methods of communications; and WHEREAS, in granting such a nonexclusive Franchise Agreement, the City of Federal Way reserves such other powers and authorities granted to Washington code cities by general law; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Definitions Where used in this Franchise the following terms shall be defined as follows: 1.1 "City" means the City of Federal Way, Washington, a municipal corporation of the State of Washington, and its respective successors and assigns. 1.2 "Council" means the City of Federal Way Council acting in its official capacity. ORD PAGE 1 ORDINANCE NO. ORD PAGE 2 1.3 "Director" means the Public Works Director, or designee, of the City of Federal Way Public Works Department. 1.4 "Facilities" means: (i) wireless communications facilities, including, but not limited to, electronic equipment, radio transmitting and receiving apparatus, and supporting equipment to be located on a pole on a certain public right of way, base station transmitting cabinets, radio frequency antennas and locating antennas as required by law or FCC order, (ii) underground fiber optic telecommunication lines or similar lines, and (iii) any appurtenances necessary to connect the lines or similar lines to the existing switched telephone network all as shown on Exhibit "A 1.5 "Franchise Area" means only that portion of the City owned or controlled rights of -way located in the City of Federal Way and shown in Exhibit A attached hereto (excluding privately owned property), and/or any other areas approved by the Federal Way City Council and incorporated into this Ordinance via amendment. 1.6 "Franchisee" means Clearwire US LLC, and its respective successors and assigns if consented to by the City of Federal Way as provided in Section 24 herein. 1.7 "FWCC" means the Federal Way City Code. Section 2. Grant/Acceptance 2.1 Grant of Franchise. The City hereby grants to Franchisee the nonexclusive right to enter upon the Franchise Area for the limited purpose of constructing, excavating, installing, maintaining, restoring, and repairing Facilities within the Franchise Area. This Franchise is specifically limited to the right for Franchisee to install Facilities owned and operated by Franchisee. This Franchise does not permit Franchisee to lease, rent, or otherwise allow use of conduits, space or capacity provided by the Facilities for or to cable and other third -party cable or telecommunications providers, and Franchisee covenants and agrees that it will not do so. 2.2 Acceptance by Franchisee. Franchisee shall have no rights under this Franchise, nor shall Franchisee be bound by the terms and conditions of this Franchise, unless Franchisee shall, within sixty (60) days after the effective date of this Franchise, file with the City its written acceptance of this Franchise and all of its terms and conditions. Section 3. Non- Franchise Area City Property This Franchise does not and shall not convey any right to Franchisee to install its Facilities on, under, over, across, or to otherwise use City -owned or leased properties of any kind outside the Franchise Area, or to install Facilities on, under, over, across or otherwise use any City owned or leased property within the Franchise Area other than public roads, streets, avenues, alleys and highways. Additionally, this Franchise does not convey any right to Franchisee to install its Facilities on, under, over, across private property or any other governmental authorities' property or on any other person or entity's poles or apparatus, and Franchisee is responsible for obtaining any authorizations, agreements or consents from private property owners, any other governmental authorities and any other persons or entities. Section 4. Term Subject to Franchisee filing its acceptance pursuant to Subsection 2.2, the term of this Franchise shall be for a period of ten (10) years commencing on the effective date of this Franchise, unless terminated earlier pursuant to this Franchise or other applicable law. Section 5. Location of Facilities 5.1 Location. In addition to the other requirements of this Franchise, the location of the Facilities, including any underground Facilities and appurtenances, their depths below surface of ground or grade of a rights -of -way, and any related existing equipment (such as cellular or personal communication service antennae) to which the Facilities are connected shall be depicted on a map and submitted to the City within thirty (30) days of the installation of the Facilities. The fiber optic line permitted by this Franchise which runs from the pole in the rights -of -way to the equipment shed or building on private property shall be installed underground. Upon written request of the City, Franchisee shall update such map to reflect actual or anticipated improvements to the system. Any such map (or update thereof) so submitted shall be for informational purposes only and shall not obligate Franchisee to undertake any specific ORD PAGE 3 improvements, nor shall such map be construed as a proposal to undertake any specific improvements. 5.2 GIS Data. At such time as Franchisee develops or employs Geographic Information System "GIS technology, Franchisee shall submit the information required in Subsection 5.1 above in digital GIS format, showing the location of its Facilities within the Franchise Area. 5.3 Design Markings. In the event the City desires to design new streets or intersections, renovate existing streets, or make any other public improvements, Franchisee shall, at the City of Federal Way's reasonable request, provide the location of Franchisee's Facilities within the Franchise Area by either field markings or by locating the Facilities on the City's design drawings, and shall provide all other reasonable cooperation and assistance to the City. Section 6. Noninterference of Facilities Franchisee agrees to maintain its Facilities and perform any and all activities authorized by this Franchise: (1) so as not to unreasonably interfere with the free passage of traffic; (2) in accordance with the laws of the State of Washington and. City Code requirements, Franchise provisions, regulations, resolutions and rules, as now existing or as hereafter amended; and (3) as required by the Director in accordance with the foregoing or given public health, safety and welfare. This requirement applies whether or not the work is performed by the Franchisee, its agents, employees, subcontractors, or other third parties at Franchisee's direction. Section 7. Requirement to Obtain Permits 7.1 Permits and Permit Applications. Franchisee shall, at its expense, obtain all permits, (including rights -of -way permits), and pay all permit fees required by applicable City ordinances, regulations, resolutions and rules prior to commencing any work within the Franchise Area. Franchisee permit applications shall show the position and location of the proposed Facilities to be constructed, laid, installed, or erected at that time, show their relative position to existing rights -of- -way or property lines upon prints drawn to scale, designate rights -of -way by their names and improvements, such as, but not ORD PAGE 4 limited to, sidewalks, curbs, gutters, shoulders of roadway, ditches, paved roadways, roadways to property lines, turnouts, parking strips, telephone or electric distribution poles, and water pipes existing on the ground to be occupied, or as required by the Director. The Franchisee shall specify the class and type of materials to be used, equipment to be used, and mode of safeguarding and facilitating the public traffic during construction. Materials and equipment shall be in new or like new condition for its type and kind. The manner of excavation, construction, installation, backfill, and temporary structures such as, but not limited to, traffic turnouts and road obstructions shall meet the standards of the FWCC and be satisfactory to the Director. All traffic control shall be in accordance with the rights -of -way permit, and shall be in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). The Franchisee shall indicate on any permit application the time needed to complete the work. The time needed to complete the work is subject to approval by the City as a condition of the issuance of the permit or approval. 7.2 Emergency Exception to Permit Requirement. In the event of an emergency in which Franchisee's Facilities within the Franchise Area are in a condition as to immediately endanger the property, life, health or safety of any individual, Franchisee may take action immediately to correct the dangerous condition without first obtaining any required permit so long as: (1) Franchisee informs the City of nature and extent of the emergency, and the work to be performed, prior to commencing the work; and (2) such permit is obtained by Franchisee as soon as practicable following cessation of the emergency. Section 8. Standard of Performance The Franchisee shall not excavate for a distance of more than one hundred feet (100') without immediately backfilling and compacting to surface grade and city standards. Backfilled trench areas within a driving lane must be patched, either temporarily or permanently, before the end of the work day in which they have been opened. Trench areas within the rights -of -way, but ORD PAGE 5 not with in a driving lane, must also be patched within the time limits specified by the City on the rights -of -way use permit. Final surface restoration shall be completed within thirty (30) days and shall be equal to or better than the surface condition prior to permit issuance. Any asphalt overlay completed with the Franchise Area during the five (5) year period immediately prior to the date of permit application shall not be open cut by Franchisee unless required by an emergency and subject to the provisions of Subsection 7.2 above. Franchisee shall install new asphalt overlay on any street that is open cut, whether in an emergency or otherwise, for a minimum of one (1) block (approximately 500 feet) in length in both directions from the open cut, unless determined otherwise by the Director in accordance with FWCC regulations or Department of Public Works internal policies. Within fifteen (15) days of completion of any installation of Franchisee's Facilities within the Franchise Area, Franchisee shall submit to the Director plans, stamped by a Professional Engineer licensed by the State of Washington, showing the "as- built" location of the Facilities. Section 9. Survey Markers and Monuments Franchisee shall, using a licensed surveyor, immediately replace all markers or monuments disturbed during any work by Franchisee within the Franchise Area. Franchisee shall pay all costs associated with such lost, destroyed or disturbed monuments or markers. Section 1.0. Surface Markings /Stakes Prior to Franchisee commencing any excavation work within the Franchise Area, Franchisee shall reference all monuments and markers relating to subdivisions, plats, highways, and other surveys. The reference points shall be located so that they shall not be disturbed during the Franchisee's operations under this Franchise. The method of referencing these monuments or other points shall be approved by the City before placement. The construction shall be made as expeditiously as conditions permit, and as directed by the City. The cost of monuments or other markers lost, destroyed, or disturbed, and the expense of replacement of the monuments and markers, shall be borne solely by the Franchisee. A complete set of reference notes for monuments, markers and other ties shall be filed with the City. ORD PAGE 6 Section 11. Right of City to Complete Work In the event Franchisee fails to comply with any applicable federal, state or City laws, ordinances, rules, regulations or standards or with any of the terms of this Franchise, and such noncompliance continues for a period of ten (10) days after Franchisee receives written notice from the City regarding the noncompliance, the City may, but in no event is the City obligated to, order any work completed, including without limitation Franchisee's obligation to repair pursuant to Section 8 herein and Franchisee's obligation to remove or relocate facilities pursuant to Section 12 herein. If the City causes such work to be done by its own employees or by any person or entity other than Franchisee, Franchisee shall, upon the City's written request, reimburse the City for all reasonable costs and expenses incurred by the City in having such work performed, which costs may include the City's reasonable overhead expenses and attorneys fees, within five (5) days. However, the City shall not have any electrical work accomplished by any person or entity other than Franchisee or a qualified and licensed electrical contractor. Section 12. Notice to Franchisee of Work by City 12.1 City Reservation of Rights. The City reserves the right to use, occupy and enjoy all or any part of the Franchise Area, either above, below, or adjacent to the Facilities, for any purpose that is not inconsistent with the terms and conditions of this Franchise. The rights reserved herein include, without limitation, the construction, installation, and/or maintenance of any electrical, water, sewer or storm drainage line, traffic signals, street lights, trees, landscaping, bicycle paths and lanes, equestrian trails, sidewalks, other pedestrian amenities, and other public street improvement projects. This Franchise is not an exclusive Franchise and shall not be construed in any manner to prohibit the City from granting other and further franchises in, under, over, upon, and along the Franchise Area, nor from exercising such other powers and authorities granted to the City by the Washington State Constitution and general law. Franchisee shall operate the Facilities in a manner that will not cause interference to the City, and other lessees, franchisees, or licensees of the Franchise Area whose use predates this ORD PAGE 7 Franchise, and in compliance with the requirements of FWCC Section 22 -972 as it now exists or is hereafter amended. In addition, with respect to lessees, franchisees or licensees whose operations commence after installation of the Facilities hereunder, Franchisee shall not make any change in its operations that causes or is intended to cause material interference with such lessees, franchisees or licensees. All operations by Franchisee shall be in compliance with all Federal Communications Commission "FCC regulations. Pursuant to FWCC Section 22 -971 as it now exists or is hereafter amended, the City may issue permits for and enter into franchises and leases to allow location or collocation of other telecommunications facilities in the Franchise Area, and Franchisee consents to same, provided however, that the location or collocation must occur in compliance with said FWCC Section 22- 971 as it now exists or is hereafter amended. In the event that any such location or collocation results in interference with Franchisee's operations, and provided that Franchisee has substantially complied with the provisions of this Franchise, the City agrees to take reasonable steps to cause the interfering party to eliminate such interference. In the event that the interference is not eliminated within thirty (30) days of notice to City by Franchisee, Franchisee may terminate this Franchise immediately and pursue any and all remedies available to it against the interfering party (but in no event shall Franchisee pursue any action against City at law or in equity or for declaratory relief). 12.2 City's Duties. In the event (i) the City undertakes any work, including necessary maintenance within a rights -of -way in which Franchisee's Facilities are located, or (ii) the City requires undergrounding of Facilities of Franchisee or lines or equipment of any other entity due to the City requiring the removal of any poles, and such work necessitates the relocation of Franchisee's then existing Facilities within the Franchise Area, the City shall: (a) Provide written notice of the required relocation or undergrounding to Franchisee within a reasonable time prior to the commencement of such City work; and (b) Provide Franchisee with copies of pertinent portions of the City's plans and specifications. ORD PAGE 8 Then, Franchisee shall relocate or underground (as the case may be) its Facilities to accommodate or comply with the City work. 12,3 Franchisee's Duties. Within sixty (60) days of receipt of the City notice under Subsection 12.2(a) requiring relocation or undergrounding and receipt of the plans and specifications pursuant to Subsection 12.2(b), Franchisee shall raise, lower, or move or underground such Facilities within the Franchise Area at its sole cost and expense to the location or position directed by the City to comply with City requirements or to cause the least interference with the improvement, repair, or alteration contemplated by the City and to conform to such new grades as may be established. If the City improves a rights -of -way, Franchisee shall, at its sole cost and expense, upon receipt of notice, replace the Facilities located in the improved subgrade of the improvement with substitute Facilities conforming to the specifications for the improvement of the rights -of -way. In the event of relocation or undergrounding City and Franchisee agree to reasonably cooperate to relocate the Facilities to a different area of the Franchise Area, if possible. Any relocation of the Facilities shall be performed by Franchisee. City shall provide Franchisee with thirty (30) days notice, or in the event of emergency, with notice if it is reasonably practicable to do so. The City shall reasonably cooperate with Franchisee in processing any required zoning approvals for relocating the Facilities including suggesting alternative locations in the Franchise Area if such are reasonable possibilities. Section 13. Damage Repair In case of damage by the Franchisee, its agents or employees or by the Facilities of the Franchisee to rights -of -way, or to public and private improvements in or to rights -of -way, the Franchisee agrees to repair the damage at its own cost and expense. The Franchisee shall, upon discovery of any such damage, immediately notify the City. The City will inspect the damage, and set a time limit for completion of the repair. If the City discovers damage caused by the Franchisee to rights -of -way, or to public and private improvements in or to rights -of -way, the City shall give the Franchisee notice of the damage and set a time limit in which the Franchisee must repair the damage. In the event the Franchisee does not repair a rights -of -way or an ORD PAGE 9 s improvement to a rights -of -way as required in this section, the City may repair the damage pursuant to Section 11 of this Agreement. Section 14. Default 14.1 Notice of Default. In addition to other remedies set forth herein, if Franchisee shall fail to comply with any of the provisions of this Franchise, the City may serve a written notice to Franchisee ordering such compliance and Franchisee shall have ten (10) days from the receipt of such notice in which to comply. 14.2 Revocation of Franchise. If Franchisee is not in compliance with this Franchise after the expiration of the ten (10) day period, the City may, by resolution, declare the Franchise immediately revoked. Section 15. Limited Rights This Franchise is intended to convey only a limited right and interest to Franchisee in the Franchise Area. This Franchise is not a warranty of title or conveyance of any ownership interest in or to the Franchise Area to Franchisee. Section 16. Eminent Domain The existence of this Franchise shall not preclude the City from acquiring by condemnation, in accordance with applicable law, all or a portion of Franchisee's Facilities within the Franchise Area for the fair market value thereof. In determining the value of such Facilities, no value shall be attributed to the right to occupy the Franchise Area conferred by this Franchise. Section 17. Vacation If at any time the City, by ordinance, vacates all or any portion of the Franchise Area, the City will not be liable for any damages or loss to the Franchisee by reason of such vacation. The City shall notify Franchisee in writing not less than thirty (30) days before vacating all or any portion of the Franchise Area. The City may, after thirty (30) days written notice to Franchisee, terminate this Franchise with respect to any such vacated area. ORD PAGE 10 Section 18. Compliance with Laws 18.1 General. Franchisee shall comply with all applicable federal, state and City laws, Franchises, resolutions, regulations, standards and procedures, as now existing or hereafter amended or adopted, including without limitation the City's Graffiti Ordinance (Ord. No. 07- 550) and the State Environmental Policy Act; provided, however, that if any term or condition of this Franchise and any term or condition of any City law, code, franchise, resolution, regulation, standard, procedure, permit or approval are in conflict, the term or condition of this Franchise will control. Franchisee specifically waives any right to bring an action that any aspect of this Franchise is contrary to any local, state or federal law (including by way of illustration and not limitation, the Telecommunications Act of 1996), provided that if this Franchise is determined to be contrary to local, state or federal law through legal actions brought by others, then Franchisee shall have the right, as Franchisee's sole remedy, to immediately terminate this Franchise without penalty or other liability at its sole discretion. 18.2 Future City of Federal Way Regulation. Franchisee acknowledges that the City may develop generally applicable rules, regulations, ordinances and specifications for the use of the rights -of -way which shall govern Franchisee's Facilities and activities hereunder as if they were in effect at the time this Franchise was executed by the City and Franchisee covenants and agrees to be bound by same, provided they do not conflict with state law. Section 19. Guarantee Franchisee shall guarantee work completed by the Franchisee under this Franchise for a period of 10 years against settlement or repair. Section 20. Charge for Administrative Costs Franchisee agrees to pay a fee or a charge to recover the actual reasonable administrative expenses incurred by the City that are directly related to preparing and approving this Franchise. Nothing herein shall preclude the City from charging administrative fees or recovering any administrative costs incurred by the City in the approval of permits or in the supervision, ORD PAGE 11 inspection or examination of all work by Franchisee in the Franchise Area as prescribed in accordance with applicable provisions of the FWCC. Section 21. Indemnification Franchisee agrees to indemnify and hold harmless and defend the City, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Franchise to the extent caused in part or in whole by the acts, errors or omissions of the Franchisee, its officers, partners, shareholders, managers, members, agents, employees, or by the Franchisee's breach of any provisions of this Franchise; provided, however, that this section shall not be construed as requiring Franchisee to indemnify, hold harmless or defend the City against claims or damages arising from the negligence of the City, its agents, employees, independent contractors, officers, or volunteers. In the event any claim, demand, suit or action is commenced against the City that gives rise to Franchisee's obligation pursuant to this Section 21, the City shall promptly notify Franchisee thereof. Franchisee's selection of an attorney to defend any such claim, demand, suit, or action shall be subject to the City's approval, which shall not be unreasonably withheld. Franchisee shall not settle or compromise any such suit or action except with prior written consent of the City, which shall not be unreasonably withheld. The City shall have the right at all times to participate through its own attorney in any suit or action which arises pursuant to this Franchise when the City determines that such participation is required to protect the interest of the City or the public. In the event it is determined that RCW 4.24.115 applies to this Franchise, Franchisee agrees to defend, hold harmless and indemnify the City to the maximum extent permitted thereunder, to the full extent of Franchisee's negligence. ORD PAGE 12 Section 22. Insurance 22.1 Minimum Limits. The Franchisee agrees to carry as a minimum, the following insurance, in such forms and with such carriers as are satisfactory to the City. (a) Workers compensation insurance in amounts sufficient pursuant to the laws of the State of Washington; (b) Commercial general liability insurance with combined single limits of liability not less than $5,000,000 for bodily injury, including personal injury or death, products liability, contractual coverage, operations, explosion, collapse, underground and property damage; (c) Automobile liability insurance with combined single limits of liability not less than $5,000,000 for bodily injury, including personal injury or death and property damage; and (d) Employers liability insurance in an amount not less than $1,000,000. 22.2 Mandatory Insurance Provisions. The comprehensive general liability insurance and automobile liability insurance policies shall be endorsed to contain the following provisions: (a) The City, its officers, elected officials, employees, and volunteers are to be named as additional insured; (b) Coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; Coverage shall not be suspended, canceled, modified or reduced except after thirty (30) days prior written notice to the City delivered by certified mail, return receipt requested; and Coverage shall be primary as to the City, its officers, officials, employees and volunteers. Any insurance or self insurance by the City, its officers, officials, employees or volunteers shall be in excess of Franchisee's required insurance. 22.3 Verification of Coverage. Franchisee shall furnish the City with certificates of insurance and original endorsements evidencing the coverages required by this Section. The certificates and endorsements shall be signed by a person authorized by the insurer to bind ORD PAGE 13 ORD PAGE 14 coverage on its behalf and must be received and approved by the City prior to the commencement of any work. At the City's request, Franchisee shall deliver certified copies of all required insurance policies. Section 23. Bond Franchisee shall guarantee work completed by the Franchisee under this Franchise for a period of ten (10) years, from the time of work, against settlement or repair. Before commencing work within the City, the Franchisee shall post a bond in the form attached as Exhibit "B" and in the amount of. 120% of the value of work to be performed in connection with the Facilities to guarantee performance of the construction, performance, maintenance or repair in accordance with any permits required by Section 7, with the standard of performance as referenced in Section 8, and with any provisions of this Franchise. Procedures for submission and release of the bond shall be as provided in FWCC Sections 22 -146 and 22 -175 or as otherwise provided in the City Code. In the event that the Franchisee fails to perform as required herein or by any permits required by Section 7, the City may perform the work and be reimbursed as provided in Section 11 above, and may have recourse to the bond in addition to or in lieu of the remedies provided in Section 11, at the City's sole discretion. Franchisee shall be entitled to return of the bond, or portion thereof, as remains sixty (60) days after the expiration of the term of the Franchise, provided the City has not notified Franchisee of any actual or potential damages incurred as a result of Franchisee's operations pursuant to the Franchise or as a result of default thereunder. Section 24. General Provisions 24.1 Entire Agreement. This Franchise contains all of the agreements of the City and Franchisee with respect to any matter covered or mentioned in this Franchise and no prior agreements or understandings pertaining to any such matters shall be effective for any purpose. 24.2 Modification. No provision of this Franchise may be amended or added to except by agreement in writing signed by both City and Franchisee. 24.3 Assignment. In addition to the requirements of Subsection 2.1, a Franchisee shall not have the right to transfer or assign, in whole or in part this Franchise without the prior written consent of the City which will not be unreasonably withheld or delayed. Any transferee or assignee shall, within thirty (30) days of the date of any approved transfer or assignment, file written notice of the transfer or assignment with the City together with its written acceptance of all terms and conditions of this Franchise. Notwithstanding the foregoing, Franchisee shall have the right, without such notice or such written contest, to mortgage its rights, benefits and privileges in and under this Franchise to the Trustee for its bondholders. 24.4 Attorney Fees. In the event the City or the Franchisee defaults in the performance of any terms in this Franchise, and the Franchisee or the City places the enforcement of the Franchise or any part thereof or for the collection of any monies due, or to become due hereunder, in the hands of an attorney, or files suit upon the same, the prevailing party shall be entitled to an award of all reasonable attorneys' fees, costs and expenses. The venue for any dispute related to this Franchise shall be King County, Washington. 24.5 No Waiver. Failure of either party to declare any breach or default by the other party immediately upon the occurrence thereof, or delay in taking any action in connection therewith, shall not waive such breach or default, but such party shall have the right to declare any such breach or default at any time. Failure of either party to declare one breach or default does not act as a waiver of such party's right to declare another breach or default. 24.6 Governing Law. This Franchise shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 24.7 Authority. Each individual or entity executing this Franchise on behalf of the City and Franchisee represents and warrants that such individual or entity is duly authorized to execute and deliver this Franchise on behalf of the Franchisee or the City, respectively. 24.8 Notices. Any notices required to be given by the City to Franchisee or by Franchisee to the City shall be delivered to the parties at the following addresses: ORD PAGE 15 Franchisee: City: Clearwire US City of Federal Way 5808 Lake Washington Blvd. NE, Suite 300 Attn: City Attorney Kirkland, WA 98258 P. O. Box 9718 Federal Way, WA 98063 -9718 Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth herein. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 24.9 Captions. The respective captions of the sections and subsections of this Franchise are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect in any respect any of the provisions of this Franchise. 24.10 Remedies Cumulative. Any remedies provided for under the terms of this Franchise are not intended to be exclusive but shall be cumulative with all other remedies available to the City at law, in equity or by statute. Section 25. Severability If any section, sentence, clause, or phrase of this Franchise should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Franchise. Section 26. Ratification Any act consistent with the authority and prior to the effective date of this Franchise is hereby ratified and affirmed. Section 27. Effective Date This ordinance shall take effect and be in force 30 days from the time of its final passage, as provided by law, provided it has been duly accepted by Franchisee as herein provided above. PASSED by the City Council of the City of Federal Way this day of 2007. ORD PAGE 16 Mayor, Mike Park APPROVED AS TO FORM: ATTEST: City Attomey, Patricia A. Richardson City Clerk, Laura Hathaway, CMC FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. ACCEPTANCE: ORD PAGE 17 CITY OF FEDERAL WAY ACCEPTANCE The undersigned hereby accepts all the rights and privileges of the above granted Franchise and acknowledges that such rights and privileges are subject to and limited by all of the terms, conditions and obligations contained therein. DATED this day of 2007. CLEARWIRE US, LLC By: Its: K:\Franchises \Clearwire Franchise TAC392 Dash Point Road ORD PAGE 18 ORD PAGE 19 EXHIBIT "A" FRANCHISE AREA 8 0 0 CN cn rl cn 0 sm 3 N ORD puegpeo4q ssaiaJinn a..a M.aaapa PAGE 20 max m SNOISIAaa MA '9 9 `JNLI N lZ dMl '9 339 kanans 313S ONLLSIX3 8Z6COV1 -VM GVO!J 1NIOd HSV4 0 0 0 U 0 U J 8 9 ORD PAGE 21 IMITICAU s�— 4, Fe 4 V S Y e e 4 a vImo -4 or 35 Z 0 ORD 0 PAGE 22 U 03 0 ORD PAGE 23 4 0 N gl E;8 gib av 11 O Yr litg il d 8 4 4 0 0 N w N 4 ORD# 0 PAGE 24 m n P. 2' a' e `j f d A■ ij 1 U s q) m k NRa o Z el i a 0ud PD ',Enn rN B' OJr SLN7Nw000 NOLL3w011SN00 rVNIJ, PRELIMINARY COMSTRMCIION DOCUMENTS R€ SONS OWN DESIGNED Br: Jr0 4 1 71 4N r ;r; i£ k |k Plir ®.e 2 s. q DASH POINT ROAD WA•TAC292-C 299]] )RO AvE Sw FEDERAL WAY. WA 9602) .0 -,I.,C :rw25 9CYkL R tixtt .0- A -.0 :Twos 9CX' G 11. J: kta 4. ce 7 L J f 10,, CCM VA, 'ONVIVaIV 002 lows 00,0 N01000SVM inn 9095 6, .1 M Jeep R g 2 i ei gg 3 ta gi I 601R6 VM '7'11V)S 00P )Ow6 N )AV 7VVt157M 0201 1c 1-71 )d I. ,s |j a IH A L L ARCHITECTURE North Creek Otfce Center $9119 North Creek Parkway, Saito 105 Bothell, RA 96011 p9: (425) 415 -0746 lox: (425) 415 -0799 -�7� u i i ORD PAGE 25 d 54 eI g' Is ie di o= s 40 I S SQ 00 9 ag vi r i Witx 4 3 O 0 O N 4— ORD O PAGE 26 0 N 0 v.ot .••••0,.••••••.. WM**. *:•:•:•,p. 4I-:•*:+X.X•144 TWW: 0 1 5E ORD 0 PAGE 27 1 0 0 ORD PAGE 28 Et o zS g9 3 jits ICE 9 s *2 I 1 in 14 g43 0 ..u a t^ 4 °g; a4.in: LI Pi S Vs g S O O O m N Q N y o O 0 Z 0 o a a� 0 o s s ORD PAGE 29 n u1 0 KNOW ALL PEOPLE BY THESE PRESENTS: ORD PAGE 30 EXHIBIT "B" CITY OF FEDERAL WAY PERFORMANCE BOND FOR RIGHT OF WAY FRANCHISE AGREEMENT We, the undersigned Clearwire US LLC, "Principal and the undersigned corporation organized and existing under the laws of the State of and legally doing business in the State of Washington as a surety "Surety"), are held and firmly bound unto the City of Federal Way, a Washington municipal corporation, "City") in the penal sum' of Dollars and no /100 for the payment of which we firmly bind ourselves and our legal representatives, heirs, successors and assigns, jointly and severally. This obligation is entered into pursuant to the statutes of the State of Washington and the ordinances, regulations, standards and policies of the City, as now existing or hereafter amended or adopted. The Principal has entered into an Agreement with the City dated to occupy rights -of -way of the City of Federal Way, Washington within the specified Franchise Area for the purposes of installation, operation, maintenance and repair of its wireless communications fixtures and related equipment, cables, accessories and improvements in a portion of the rights -of -way within and through the City of Federal Way. NOW, THEREFORE, if the Principal shall perform all the provisions of the Agreement in the manner and within the time period prescribed by the City, or within such extensions of time as may be granted under the Agreement, and shall pay all laborers, mechanics, subcontractors and material men or women, and all persons who shall supply the Principal or subcontractors with provisions and supplies for the carrying on of said work, and shall hold the City, their officials, agents, employees and volunteers harmless from any loss or damage occasioned to any person or property by reason of any carelessness or negligence on the part of the Principal, or any subcontractor in the performance of said work, and shall indemnify and hold the City harmless from any. damage or expense by reason of failure of performance as specified in the Agreement, or from defects appearing or developing in the material or workmanship provided or performed under the Agreement within the period not less than: 1. the term of the Agreement; or 2. two (2) years beyond the completion of final installation or construction by the Principal pursuant to the Agreement if required by the City; whichever is longer, then and in the event this obligation shall be void; but otherwise, it shall be and remain in full force and effect. And the Surety, for value received, hereby further stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in .any way affect its obligation on this bond, and it does hereby waive notice of any change, extension of time, alterations or additions to the terms of the Agreement or to the Work. Within forty-five (45) days of receiving notice that the Principal has defaulted on all or part of the terms of the Agreement, the Surety shall make a written commitment to the City that it will either: (a) cure the default itself within a reasonable time period, or (b) tender to the City, the amount necessary for the City to remedy the default, including legal fees incurred by the City, or (c) in the event that Surety's evaluation of the dispute is not complete or in the event the Surety disputes the City's claim of default, the Surety shall notify the City of its finding and its intent, if any, to interplead. The Surety shall then fulfill its obligations under this bond, according to the option it has elected. Should Surety elect option (a) to cure the default, the penal sum of the Bond'shall be reduced in an amount equal to the costs actually incurred by the Surety in curing the default. If the Surety elects option (b), then upon completion of the necessary work, the City shall notify the Surety of its actual costs. The City shall return, without interest; any overpayment made by the Surety and the Surety shall* pay to the City any actual costs which exceed the City estimate, limited to the bond amount. Should the Surety elect option (c), the Parties shall first complete participation in mediation, described in the below paragraph, prior to any interplead action. In the event .a dispute should arise between the Parties to this Bond with respect to the City's declaration of default by the Principal, the Parties agree to participate in at least four hours of mediation in accordance with the mediation procedures of United States Arbitration and Mediation ("USA &M The Parties shall proportionately share in the cost of the mediation. The mediation shall be administered by the Seattle USA &M office, 4300 Two Union Square, 601 Union Street, Seattle, Washington 98101 -2327. The Surety shall not interplead prior to completion of the mediation. DATED this day of 20_. STATE OF WASHINGTON COUNTY OF ORD# PAGE 31 ss. CLEARWIRE US, LLC By: (Name of Person Executing Bond) Its: (Title) (Address) (Phone) On this day personally appeared before me to me known to be the of Clearwire US, LLC that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that he /she was authorized to execute said instrument. GIVEN my hand and official seal this day of 200_. (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires CORPORATE SEAL OF SURETY: APPROVED AS TO FORM: Patricia A. Richardson, City Attorney ORD PAGE 32 SURETY By: Attorney -in -Fact (Attach Power of Attorney) (Name of Person Executing Bond) (Address) (Phone) COUNCIL MEETING DATE: April 3, 2007 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: City Council Position Regarding Federal Way School District's Ballot Proposition No. 1 General Obligation Bonds $149,000,000. POLICY QUESTION: SHOULD THE CITY COUNCIL COLLECTIVELY TAKE A POSITION REGARDING THE FEDERAL WAY SCHOOL DISTRICT'S BALLOT PROPOSITION NO. 1 GENERAL OBLIGATION BONDS $149,000,000, WHICH WILL BE BEFORE THE ELECTORATE ON MAY 15, 2007? COMMITTEE: N/A MEETING DATE: CATEGORY: Consent City Council Business STAFF REPORT BY: PAT RICHARDSON Attachments: Staff Report A copy of Mr. Bamey's March 20 letter. Options Considered: 1. City Council may collectively endorse Federal Way School District's Ballot Proposition No. 1 General Obligation Bonds $149,000,000. 2. City Council may collectively oppose Federal Way School District's Ballot Proposition No. 1 General Obligation Bonds $149,000,000. 3. City Council may not take a collective position. STAFF RECOMMENDATION: N/A CITY MANAGER APPROVAL: Committee PROPOSED COUNCIL MOTION: I move approval of Option regarding the School District's Ballot Proposition No. 1 General Obligation Bonds $149,000,000 COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 DIRECTOR APPROVAL: DEPT: Law Department COUNCIL BILL 1 reading Enactment reading ORDINANCE RESOLUTION ITEM 7 -a Ordinance Public Hearing Resolution Other Conmiittee Council CITY OF Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM ATTORNEY /CLIENT PRIVILEGED COMMUNICATIONS DATE: MARCH 30, 2007 TO: FEDERAL WAY CITY COUNCIL D FROM: PATRICIA RICHARDSON, CITY ATTORNEY 1 SUBJECT: FEDERAL WAY SCHOOL DISTRICT'S BALLOT PROPOSITON NO. 1 GENERAL OBLIGATION BONDS Background: State law prohibits the use of public facilities for all campaign purposes (i.e. an individual candidate and/or ballot proposition). However, public facilities may be used if the City Council desires to take a formal and collective position. State law provides public facilities may be used provided (1) the notice of the meeting includes the title and number of the ballot proposition, and (2) all are provided an approximately equal opportunity to express individual opinions (pro and con). On March 20, 2007, the City Council voted to place the subject of the Federal Way School District's Ballot Proposition concerning General Obligation Bonds on the agenda for the next City Council Meeting, which is April 3, 2007. Likewise, Ed Barney, President of the Board of Education, by letter dated March 20 requested the City Council endorse the Bond Issue. (A copy of the letter is attached to the Agenda Bill regarding this issue.) Mr. Barney states that the purpose of the bond would be used to (1) rebuild Lakota Middle School, Lakeland Elementary, Panther Lake Elementary, Sunnycrest Elementary, and Valhalla Elementary; (2) relocate and rebuild the Transportation Facility, Central Kitchen and the Maintenance and Warehouse buildings; and (3) to make improvements at 23 additional schools with State matching monies. K:Wgenda Item \Council\2007\FW School Dist. Ballot Prop 31405 18th Ave. So. Federal Way, WA 98003 -5433 Tel 253.945.2000 www.fwps.org March 20, 2007 Mr. Neal Beets, City Manager City of Federal Way 33325 8th Ave S PO BOX 9718 Federal Way, WA 98063 -9718 Dear Mr. Beets: tics Federal Way Public Schools RECEIVED MAR 2 6 X007 CITY OF FEDENAL WAY CITY. MANAGER'S OFFICIO The Federal Way School Board will once again be putting forth to the voters a $149 million bond proposition at an election on May 15, 2007. This bond will be used to construct, equip, and make certain capital improvements to the facilities of the District; specifically, to rebuild Lakota Middle School, Lakeland Elementary, Panther Lake Elementary, Sunnycrest Elementary, and Valhalla Elementary, to relocate and rebuild the Transportation Facility, Central Kitchen and the Maintenance and Warehouse buildings, and to make improvements to 23 additional schools with State Match monies. The Federal Way School District has been very diligent in the past in maintaining a low tax rate. By extending construction through 2012, the average combined tax rate will remain at $4.28, one of the lowest amongst our neighboring districts. There will be no tax rate increase! The School Board would like to ask you for support of this bond and an endorsement from the City Council. Respectfully, -ed Ed Barney President Board of Education COUNCIL MEETING DATE: April 3, 2007 ITEM 7 -b SUBJECT: APPOINTMENTS TO THE FORMER AMC THEATER SITE REDEVLOPMENT REQUEST FOR QUALIFICATIONS SELECTION COMMITTEE. POLICY QUESTION: Who shall the City Council appoint to serve on the Selection Committee to review the Requests for Qualifications responses received for the redevelopment of the former AMC Theater Site? COMMITTEE: Economic Development Committee MEETING DATE: 2/20/07 CATEGORY: Consent City Council Business STAFF REPORT BY: Laura Hathaway, City Clerk At the February 20, 2007 Economic Development Committee meeting, Committee members voted to approve a Selection Committee of up to nine members to review the Requests for Qualifications (RFQ) responses received for the redevelopment of the AMC Theater Site. Nine people submitted their names to serve on the selection conunittee. Members of this committee will meet on April 13, 2007 to review all RFQ responses received and will make their recommendation to the City Council as to which firms should be advance in the process. Attachments: N/A Options Considered: 1. Appoint the following members to the Selection Committee: Dudley Bickford, Robert Hitchcock, Harold Smith, Brett Thomas, Jae Lee, Susan Streifel, Michael Davidson Tom Pierson and Pat Rhodes 2. Appoint others to the Committee as members or alternates. STAFF RECOMMENDATION: N/A CITY MANAGER APPROVAL: N/A Committee COMMITTEE RECOMMENDATION: N/A COUNCIL ACTION: APPROVED DENIED TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) REVISED 02/06/2006 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL Ordinance Public Hearing Resolution Other ci l (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) DEPT: Management Services DIRECTOR APPROVAL: N/A Committee COUNCIL BILL ll 1 reading Enactment reading ORDINANCE RESOLUTION Council PROPOSED COUNCIL MOTION: "I move to appoint the following people to the Request for Qualifications Selection Committee: Dudley Bickford, Robert Hitchcock, Harold Smith, Brett Thomas, Jae Lee, Susan Streifel, Michael Davidson, Tom Pierson and Pat Rhodes. COUNCIL MEETING DATE: April 3, 2007 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APPOINTMENT TO DIVERSITY COMMISSION POLICY QUESTION: Should the City Council appoint an Alternate to fill the unexpired term of a Diversity Commission member who resigned? COMMITTEE: N/A CATEGORY: Consent City Council Business STAFF REPORT BY: Laura Hathaway Attachments: Letter of Resignation from Commissioner Rhona Ray. Email from Alternate Harvajane Brown expressing interest al Options Considered: 1. Appoint Harvajane Brown to fill the unexpired term to May 31, 2009. 2. Advertise for the position. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: N/A Committee COMMITTEE RECOMMENDATION: N/A 0 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) MEETING DATE: N/A ITEM 7 -c Ordinance Public Hearing Resolution Other DEPT: Management Services DIRECTOR APPROVAL: N/A Committee Council PROPOSED COUNCIL MOTION: "I move to appoint Harvajane Brown to fill the vacant, unexpired term on the Diversity Commission through May 31, 2009." COUNCIL ACTION: APPROVED COUNCIL BILL DENIED I sl. reading TABLED/DEFERRED/NO ACTION Enactment reading MOVED TO SECOND READING (ordinances only) ORDINANCE REVISED 02/06 /2006 RESOLUTION Laura Hathaway Fwd: Resignation From: Natalie Rees To: Krystal Kelsey; Laura Hathaway Date: 3/15/2007 9:34 AM Subject: Fwd: Resignation I received an official resignation this morning from Diversity Commissioner Rhona Ray. It's effective immediately. Natalie Dear Natalie It is with a heavy heart that I have to resign my position as Commissioner for the Diversity Commission. I am going through some personal problems and will be leaving the state. I have enjoyed being part of the Commission and wish them lots of success with their future endeavours. Sincerely, Rhona Ray Rates near 39yr lows! $430K Loan for $1 399/mo Paying Too Much? Calculate new payment Laura Hathawa Re, Diversity Commission Position O ening Pa e 1 From: Angelina AllenMpyisi To: HARVAJANE E BROWN Date: 3/22/2007 8:57:56 AM Subject: Re: Diversity Commission Position Opening Thank you Harvajane for your messagage. I have cc'd Laura Hathaway, the City Clerk, and she will bring this matter to the Council. Please contact her if you have any questions. Thank you for your interest and I am happy that you are interested in being considered. Angelina Angelina Allen Mpyisi Human Services Manager City of Federal Way 33325 8th Avenue South P.O. Box 9718 Federal Way, WA. 98063 -9718 Ph: (253) 835 -2650 Fax: (253) 835 -2609 HARVAJANE E BROWN" <harvajanel4 @msn.com> 3/21/2007 5:23 PM Greetings: It has been brought to my attention that Rhona Ray has submitted her resignation as a Commissioner on the Diversity Commission for the City of Federal Way. I would like to submit my name for consideration of her term. As an alternate, I have been aware of the importance of this group and feel that I would enhance this group in carrying out it mission. It is my understanding that I would be fulfilling the balance of her term ending in 2009. Thank you for your consideration. Harvajane E. Brown CC: Laura Hathaway