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LUTC PKT 07-02-2007 City of Federal Way City Council Land Use/Transportation Committee July 2, 2007 5:30 p.m. City Hall Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES: June 4, 2007 3. PUBLIC COMMENT (3 minutes) 4. BUSINESS ITEMS A. Lake Lorene 50% Design and Authorization to Proceed to 85%; Request to Combine with Lake Jeanne Project B. Resolution to Set the Public Hearing for 2008-2013 Transportation Improvement Plan (T.I.P.) C. Grant Funding for Transportation Improvement Projects D. Local Commute Trip Reduction Plan E. City Center Access Draft Public Involvement Plan F. "Transit Now!" Funding Letter ofIntent G. Emergency Equipment 5. FUTURE MEETINGS/AGENDA ITEMS 6. ADJOURN Action 5 minlBucich Action 5 min/Perez Action 10 min/Salloum Information 15 min/Long Perteet, Inc. Action 30 min./Zukowski Action 10 min/Perez Action 10 min/Roe Committee Members Jack Dovey, Chair Linda Kochmar Dean McColgan City StatT Cary M. Roe, P.E., Assistant City Manager/Emergency Manager Darlene LeMaster. Administrative Assistant If 253-835-2701 G:lLUTClLUTC Agendas ami Summaries 2007\07-02-07 LUTe Agenda.doc City of Federal Way City Council Land Use/Transportation Committee June 4, 2007 5:30 pm City Hall City Council Chambers MEETING MINUTES In attendance: Committee Chair Jack Dovey, Committee Member Linda Kochmar and Committee Member Dean McColgan; Council Member Jeanne Burbidge, Mayor Michael Park, Deputy Public Works Director Ken Miller; Deputy City Attorney Aaron Walls, Street Systems Manager/Deputy Public Works Director Marwan Salloum, Senior Planner Margaret Clark, Community Development Services Director Kathy McClung, City Clerk Laura Hathaway, Assistant City Manager/CFO Iwen Wang, Assistant City Manager/Emergency Manager Cary Roe, Surface Water Manager Paul Bucich, Associate Planner Andy Bergsagel, and Administrative Assistant II Darlene LeMaster 1. CAJ.,L TO ORDER Committee Chair Dovey called the meeting to order at 5:30 p.m. 2. APPROVAL OF MINUTES The May 21,2007, LUTC meeting minutes were approved. Moved: Kochmar Seconded: McColgan Passed: Unanimously 3. PUBLIC COMMENT There was no public comment. 4. BUSINESS ITEMS A. Hearing Examiner - A ward of Contract Laura Hathaway provided the background information on this item. There was no public comment. Committee Chair Dovey inquired how long the length of the new contract would be, how long was the last hearing examiner contract and could we bring a new hearing examiner in on a trial basis? Ms. Hathaway said the contract would have a'two-year tern. At present, a contract is in draft form pending a pricing proposal (either fixed rate or hourly) evaluation. Staff is waiting to negotiate a final cost plan with Mr. Olbrechts from Ogden, Murphy, Wallace. Until now, the City has held an agreement with Steven Causseax for hearing examiners services since 1994. The contract will also contain a termination clause that allows the City to terminate the agreement for any reason with a 60 verbal or written notice. Committee Member McColgan asked if staff was recommending approval and executing of a contract or was staff recommending the selection of a hearing examiner and approving entering into negotiations for a contract? Committee Member Kochmar asked if this contract would be in place prior to Council consideration. Ms. Hathaway explained that this agenda item will go before Council tomorrow evening, June 5, 2007. At this time, the Committee will be approving the selection of and the recommendation to enter into contract negotiations with Mr. Olbrechts of Ogden, Murphy, Wallace. Moved: McColgan Seconded: Dovey Passed: Unanimously Committee APPROVED entering into negotiations for a contract for Hearing Examiner services with Phil Olbrechts on to the June 5, 2007, City Council Consent Agenda for approval. Staff will return to l,lJTC with a recommendation to approve and execute a contract for Hearing Examiner Services with Phil Olbrechts once a contract has been negotiated. G:\LUTClLUTC Agendas and Summaries 2007\06-04-07 LUTC Minutes.doc Land Use/Transportation Committee Page 2 June 4, 2007 B. South 308m Street Stormwater Facility Modifications Project - Bid A ward Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Moved: McColgan Seconded: Kochmar Passed: Unanimously Committee PASSED Option 1 to the June 19, 2007, City Council Consent Agenda for approval. C. Supplemental Funding for the Joe's Creek Salmon Habitat Restoration Project Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Moved: Kochmar Seconded: iVlcColgan Passed: Unanimously Committee PASSED Option 1 to the June 19,2007, City Council Consent Agenda for approval. D. Amendment to the Interlocal Cooperation Agreement with King County for Conservation Futures Levy Funding Paul Bucich provided the background information on this item. There was no public comment. There was no discussion. Mo,'ed: McColgan Seconded: Kochlllar Passed: Unanimously CommittccP ASSED Option 1 to the .June 19,2007, City Council Consent Agenda for appnmll. E. 2006 Comprehensive Plan Amendments - Chapters 1. 4. 6. and 7. and Site Specific Rezone ReQuests Margaret Clark provided the background information on this item. Ms. Clark also distributed supplemental material to the agenda packet, "Amendments to Chapter Two - Land Use" and also some information on parking ratios utilized by various cities for medical/dental offices. This responds to issues raised at the last LUTC meeting. Committee Chair Dovey revisited the change to parking requirements for medical and dental offices and asked how many offices this revision may effect. Ms. Clark responded that the exact number of non-conforming existing medical and dental offices is not known; however, if approved, the CE zone would nearly double the amount of land and any new medical/dental offices would need to meet the new requirement. Committee Member McColgan addressed the sign code for retailers, wanting to make sure that our sign code is fair to all retailers. Ms. Clark replied that the proposed change would ensure that conforming signs would not be made nonconforming and the change would allow one additional property to be eligible for a high-profile sign. She also commented that WalMart has a high-profile sign. Committee Member McColgan also asked for the ratio of regular parking stalls to compact stalls. Ms. Clark responded that 25 percent of the total parking stalls can be compact. Ms. Clark presented the site specific requests. The following residents were present for Public Comment on this topic regarding site specific requests to the Comprehensive Plan Amendments: Barbara Napier - Request #6, Lifeway Church, 923 Shaw Road, Puyallup. Ms. Napier commented that she concurs with staff's recommendation in regards to this request. Vilma Taylor, 30432 Military Road South, Request #5-Taylor, Ms. Taylor is in favor of the Comprehensive Plan Amendments in regards to this request. Annette Ramsour, Federal Way. Ms Ramsour owns land near the Trimble property. She opposes the Trimble Request-#2 and comments that she does not understand why Council is still considering this request when surrounding neighbors are in opposition. Carol Reaney, 31605 54th Avenue Sw, Federal Way, Request #2-Trimble. Comments in opposition to the request. Ms. Reaney feels that if the Trimble land is rezoned, trees will be cut down, resulting in more noise. Currently, trees are muffling noise from traffic, Dash Point State Park, etc. Ms. Reaney is also concerned that potentially more homes could result in more traffic or increased speed of traffic. In addition, she asked if this change would affect the property tax of the existing homes. G:\LUTC\LUTC Agendas and Summaries 2007\06.04-07 LUTC Minutes.doc Land Use/Transportation Committee Page 3 June 4, 2007 Terry Trimble, 5445 SW 316/h Place, Federal Way. Request #2-Trimble. Mr. Trimble only wants to add two . homes that his grown children will occupy. He does not want to change the atmosphere of the neighborhood. He does not feel that these two additional residences will impact traffic. Committee Member Kochmar asked with the proposed amendments, could more than two homes be added. Ms. Clark answered, yes, three homes could be added; however, Mr. Trimble is only planning to add two. Mr. Trimble's property taxes may be affected, but not other existing homes. Committee Member Kochmar asked if traffic and noise level would be impacted. Ms. Clark commented that a traffic analysis would be done and the roads may have to be improved, but there would be no significant impact to traffic or noise from the addition of two to three more homes. Mr. Roe concurred. Committee Chair Dovey asked ifthere was a way to take just the Trimble property and zone it so that only two more houses may be built. Ms. Clark replied that the city's zoning is such that the only way to restrict the property to just two more houses would require special conditions. Mr. Roe replied that it might be doable to place such a condition on the property, but the legal department would have to research the issue to be sure. Committee Chair Dovey expressed concern that changing the parking requirement for medical and dental offices would increase the cost of any development and asked if the applicant for the Gramor request is aware of the proposed change. Ms. Clark replied that they are aware of the proposed change and designed their conceptual plan based on the proposed parking requirement. The Committee requested the applicant to respond to this concern. John Graham, applicant for the Gramor Request #3. The proposed parking requirement for medical and dental offices isfine because they need that amount of parking. He wants to be sure that parkingfor his development be adequate and the proposal should do that. Ms. Clark continued with the staff presentation. Committee Chair Dovey asked what would the process for anyone proposing a development to find out if that development is near a wellhead, since Lakehaven Utility District does not want to include maps of the wellheads for security reasons. Ms. Clark responded that city maps show the wellhead protection areas (but not the location of the well) for those proposing developments. Moved: Kochmar Seconded: McColgan Passed: Unanimously Committee PASSED Option 1 - adopt the Planning Commission recommended amendments as shown in Exhibits A, B, C, and n to the Draft Adoption Ordinance to the June 19,2007, City Council Consent Agenda with the staff recommendation for site specific request #6, Ufeway Church. 5. FUTURE MEETING The next regular meeting is June 18, 2007. 6. ADJOURN The meeting adjourned at 6:40 p.m. G:\LUTClLUTC Agendas and Summaries 2007\06-04-07 UiTC Minutes.doc COUNCIL MEETING DATE: July 17, 2007 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Lake Lorene Outlet Improvement Project - 50% Design Status Report; Request to Combine with Lake Jeane Outlet Improvement Project . POLICY QUESTION: Should the Council authorize staff to proceed further with design of the Lake Lorene Outlet Improvement Project and return to the Council at 85% design completion for further reports, and authorize staff to combine the Lake Jeane Outlet Improvement Project and the Lake Lorene Outlet Improvement Project into one project in order to save project costs? COMMITTEE: LUTC MEETING DATE: July 2,2007 CATEGORY: [gJ Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~!_~!~_I!~_"'Q~!}~~~_~~~L~:~_~~~hll?;~2_~~[~~...~_ate~M~~g__ _ ____.._.__~_~~!_:__~~?~~~_~~:.~~_____..__.______ Attachments: Memorandum to the Land Use and Transportation Committee dated July 2, 2007. Options Considered: 1. Authorize Surface Water Management staff to proceed with design of the Lake Lorene Outlet Improvement Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization. 2. Authorize Surface Water Management staff to proceed with design of the Lake Lorene Outlet Improvement Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization, and to combine the Lake Jeane Outlet Improvement Project and the Lake Lorene Outlet Improvement Project into one project and combine project funding. 3. Do not authorize staff to continue with the project design and provide direction to staff. ._.......___...............__........__......___.......__.__.___.._....__...__._._.._..._._w_....__.___.._____.._..___.___._..~_.-----....~-._._-.......-.,......-........--.......-.....-.....................--.-------......--.....---.--.--...-....--.-------... STAFF RECOMMENDATION: Staff recommends forwarding Option 2 above to the July 17,2007 Council Consent Agenda for approval. CITY MANAGER ApPROVAL: hi(, Committee Council DIRECTOR ApPROVAL: ~ Committe"'- Council COMMITTEE RECOMMENDATION: Forward staff recommendation for Option 2 to the July 17,2007 City Council Consent Agenda. Dean McColgan, Member Jack Dovey, Chair Linda Kochmar, Member PROPOSED COUNCIL MOTION: "I move to authorize Surface Water Management stajfto proceed with design of the Lake Lorene Outlet Improvement Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization, and to combine the Lake Jeane Outlet Improvement Project and the Lake Lorene Outlet Improvement Project into one project and combine project funding. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 . Land Use and Transportation Committee Neal Beets, City Manager . Paul A. Bucich, P.E., Surface Water Manage~ AG 06-031, Lake Lorene Outlet Improvement Project - 50% Design Status Report; Request to Combine with Lake Jeane Outlet Improvement Project BACKGROUND: According to the Comprehensive Surface Water Management Plan, flooding is predicted around Lake Lorene during the occurrence of a lOO-year storm, under existing development conditions. In order to solve the flooding problem, SWM will add a new lake outlet system to augment the existing lake outlet system. The new system will consist of a new lake intake and a piping system approximately 450 linear feet to be connected to the existing stormwater conveyance system downstream. The new system will only activate when the lake level rises and the existing natural system is at capacity. With the proposed improvements, flooding around the lake can be controlled up to and including the lOO-year, 24-hour storm event under future land use conditions. The project design is approximately 50% complete, which includes the following completed tasks: · Topographical Survey and Mapping · Geotechnical evaluation of the site subgrade and groundwater conditions · Gathering of existing utility information · Drafting of SEP A checklist · Project design plans to 50% level Ongoing tasks include: · Processing various permits including SEPA documentation, City's Director's Approval, and potentially HPA Permit and Army Corp of Engineer's 404 Permit · Coordination with utility providers to minimize impacts to existing underground utilities and coordinate relocation where conflicts are unavoidable · Monitoring groundwater levels · Project design to 85% level ESTIMA TED PROJECT EXPENDITURES: Design Year 2008 Construction (Estimate) 20% Construction Contingency 10% Construction Management Pavement impact mitigation Advertising and Production Costs TOTAL PROJECT COSTS $ 58,300 $ 241,000 $ 48,200 $ 24,lOO $ 4,500 $ 4,000 $380,100 AVAILABLE FUNDING: TOTAL A V AILABLE BUDGET $390,000 July 2, 2007 Land Use and Transportation Committee Lake Lorene Outlet Improvement Project - 50% Design Status Report Page 2 The Lake Jeane Outlet Improvement Project is another. capital improvement project listed in the Comprehensive Surface Water Management Plan. The design of this project was initiated in early 2006 in anticipation of constructing the project in the summer of 2007. On September 5, 2006, the Council approved 50% design of the project and authorized SWM to proceed with the design and report back to council at the 85% design stage. While the design team was proceeding with the 85% design, it was thought that there was a potential risk associated with groundwater levels and it was recommended to staff to monitor the groundwater levels through at least one summer season. As a result, the project construction schedule was postponed till 2008 in order to conduct the monitoring in the summer of 2007. The design of the project is therefore on hold pending this investigation. Because of the close proximity of Lake Jeane and Lake Lorene, the similar nature of the two projects, and now the same construction schedule, SWM is requesting to combine the two projects into one so that the design and construction of the two projects can be managed together in order to save the costs of project management as well as to realize a potentially lower construction cost on both projects. cc: Project File Day File COUNCIL MEETING DATE: July 17, 2007 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Transportation Improvement Projects POLICY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 2, 2007 CATEGORY: IZI Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~!AFF R:~PQ~T .I.J_'::.:.JY:!~!:::Y._~~ S~!!g~E.?:?_~:~.:!_~!I:~_~!_._~~~!.!l~M~~~~e.!.:______..____ .._~~.~~:._~~~~~~~!_~_~_____.._______________.. Attachments: Memorandum to the Land Use and Transportation Committee dated July 2,2007. Options Considered: 1. Authorize staff to submit a grant funding application under the 2009 Transportation Improvement Board (TIB) Funding Program for the following transportation improvement project: · Pacific Highway at S 356th Street Intersection Improvements 2. Modify the project for which staff should submit a grant-funding application. 3. Do not submit any grant funding application to TIB for these projects. STAFF RECOMMENDATioN:-S-t~fi~eco;m;e~d~forn,-a~ding-6ptionTto.-theJuly-.if'2007-CouncifCon-~~~tAg-e;nda-fo~- approval. /hI/l. DIRECTOR ApPROVAL: Chvt Committ~ CITY MANAGER ApPROVAL: Committee Council Council COMMITTEE RECOMMENDATION: Committee recommends forwarding staffs recommendation to the July 17, 2007 Council Consent Agenda for approval. Jack Dovey, Chair Linda Kochmar, Member Dean McColgan, Member . PROPOSED COUNCIL MOTION: "I move approval to authorize staff to proceed with submitting a grant funding application under the 2009 Transportation Improvement Board (TIB) Funding Program for the following transportation improvement project: Pacific Highway at S 35rJh Street Intersection Improvements. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: . 0 APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 Land Use and Transportation Committee Neal Beets, City Manager . n Marwan Salloum, P.E., Street Systems Manager ~ John Mulkey, P.E., Street System Project Engineer Grant Funding for Transportation Improvement Projects BACKGROUND This memorandum provides the Council with the current funding availability of new grant funding programs for transportation projects. Staff has evaluated all projects listed on the City's Six Year Transportation Improvements Plan (TIP) and concluded that the following project will likely be competitive in the 2009 Transportation Improvement Board (TIB) Funding Program. Project (Funding Phase) Grant Estimated Pro.ject Cost Possible Grant Fund Required City Match Pacific Highway At S 356th Street Intersection Improvements (Construction) 2009 Urban Corridor Program (TIB) $7,400,000 $4,440,000 $2,960,000 COUNCIL MEETING DATE: July 17,2007 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Setting Public Hearing for 2008-2013 Transportation Improvement Plan POLICY QUESTION: Should City Council set a Public Hearing for adoption of the Transportation Improvement Plan on September 4th, 200n COMMITTEE: LAND USE/TRANSPORTATION COMMITTEE MEETING DATE: July 2nd, 2007 CATEGORY: ~ Consent' o City Council Business o Ordinance ~ Resolution o o Public Hearing Other .~!.~!!'_~!'-2.~!_~.Y:l~J~.~__!'.~~~:?,'._~:g:'.~~!Y_!~-'!f.f~~_~!I:~~!1.~~~m._______m DEPT: Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated July 2, 2007. Options Considered: 1. Set Public Hearing for adoption of the Transportation Improvement Plan on September 4th, 2007. 2. Set Public Hearing on an alternative date recommended by the committee. _.____~___._H___..__...__....._.__._...__.....H._..........._........._.__,......._......._.....__.._..__....._....~.._._..._.~_....._M......................_..__..........___.........._......._.................._.........................................__..............._............__....................... STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: ~ Committee Council DIRECTOR ApPROVAL: ~ Committee Council COMMITTEE RECOMMENDATION: Forward staff recommendation for Option 1 to the July 17,2007 City Council Consent Agenda. Jack Dovey, Chair Linda Kochmar, Member Dean McColgan, Member PROPOSED COUNCIL MOTION: "I move approval of the resolution setting the date of a Public Hearingfor the 2008-2013 Transportation Improvement Plan on September 4, 2007. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 Land Use and Transportation Committee Neal Beets, City Manager fJ/rr'L- Rick Perez, P.E., City Traffic Engineer Setting Public Hearingfor 2008-2013 Transportation Improvement Plan POLICY QUESTION: Should City Council set a Public Hearing for adoption of the Transportation Improvement Plan on September 4t\ 200n BACKGROUND: In accordance with the requirements of Chapters 35.77 and 47.26 ofthe Revised Code of Washington (RCW), the City of Federal Way adopted its original Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASlP) on July 23, 1991. The City is also required to adopt a revised TIP and ASlP on an annual basis to reflect the City's current and future street and arterial needs. The City is required to hold a minimum of one public hearing on the revised plans. Staff proposes that this occur at the September 4,2007 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation Improvement Board. The attached Resolution sets the public hearing date for the September 4,2007 City Council meeting. The TIP will be presented to the Land Use and Transportation Committee on August 7 or 21. OPTIONS: 1. Set Public Hearing for adoption ofthe Transportation Improvement Plan on September 4th, 2007. 2. Set Public Hearing on an alternative date recommended by the committee. STAFF RECOMMENDATION: Authorize Option 1 to set the Public Hearing date for adoption ofthe Transportation Improvement Plan for September 4th, 2007. COMMITTEE RECOMMENDATION: Forward Option I to the July 17,2007 City Council Consent Agenda. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF FEDERAL WAY, WASHINGTON, SETTING A PUBLIC HEARING DATE OF TUESDAY, SEPTEMBER 4,2007 FOR ADOPTION OFA REVISED SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND ARTERIAL STREET IMPROVEMENT PLAN. WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council of the City of Federal Way must adopt a revised and extended Six-year Transportation Improvement Program ("TIP") and Arterial Street Improvement Plan ("ASIP") annually; and WHEREAS, the City of Federal Way's SEPA Responsible Official reviewed the TIP and ASIP under the State Environmental Policy Act, RCW 43.21C, and issued a Determination of Nonsignificance on ; and WHEREAS, a public _~earing must be held prior to the adoption ofthe revised and extended Six-year Transportation Improvement Program and Arterial Street Improvement Plan; NOW THEREFORE, THE CITY COuNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Public Hearing. A public hearing shall be held on the 2008-2013 Federal Way Transportation Improvement Plan and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday, September 4, 2007, at the Federal Way City Hall Council Chambers: Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be Res. # , Page I held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of ,2007. . CITY OF FEDERAL WAY MAYOR, MICHAEL PARK ATTEST: CITY CLERK, LAURA HATHAWAY, CMC ,. APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Revised: 4/18/06 Res. # , Page 2 COUNCIL MEETING DATE: N/A ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Local Commute Trip Reduction (CTR) Plan POLICY QUESTION: Should staff proceed with developing and implementing a Commute Trip Reduction plan and programs? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 2,2007 CA TEGORY: o Cons~nt o City Council Business o Ordinance o Resolution o ~ Public Hearing Other _~!~!~ RE!2-~!_~l': S~!.~~y-!-~~g?__!~~.f.~}~!!.g!!.l:~~~_._.m_____.__.___.___ DEPT: Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated July 2, 2007. Options Considered: There are no options being considered at this time. This item is presented as information only. _._---~......~_._.._..._.__..._.__._._....-._._._._.....__._..--.......-.....-........--............--........--.....-........--.....................--......-.----.------................-............---.-...-..-......--....--...,----.......--......--....--.......................-..-......--..........-......--..... STAFF RECOMMENDATION: No recommendation. Item is for information only. CITY MANAGER ApPROVAL: ~ Committee DIRECTOR ApPROVAL: th~ Committee Council Council COMMITTEE RECOMMENDATION: No recommendation. Item is for information only. Jack Dovey, Chair Linda Kochmar, Member Dean McColgan, Member PROPOSED COUNCIL MOTION: No motion necessary. Item isfor information only. (BELOW TO BE COMPLETED BY CITY CLERKS OF FlCE) COUNCIL ACTION: o APPROVED o DENIED o T ABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 Land Use and Transportation Committee Neal Beats, City Manager Sarady Long, Traffic Engineer ~ Richard A. Perez, P.E, City Traffic Engineer ff Local Commute Trip Reduction (CTR) Plans BACKGROUND: Washington State's Commute Trip Reduction (CTR) Law was adopted by the 1991 Legislature and incorporated into the Washington Clean Air Act as RCW 70.94.521 through 70.94.551. Its intent is to improve air quality and reduce fuel consumption and traffic congestion through employer-based programs by encouraging the use of alternatives to single occupant vehicles (SOV) for the commute trip. In 2006, the Washington Legislature adopted changes to the CTR law. As part .of these changes, the law requires cities to develop Local CTR plans and adopt ordinances consistent with the new rules and guidelines developed by the state. The most significant changes to the CTR law affecting the city include: · Development of Local CTR Plans integrating CTR law with local, regional and state transportation and land use planning. Plans must be approved by the Puget Sound Regional Planning Council (PSRC) and CTR Board. · Flexibility for a city to set employer goals beyond the state minimum drive alone rate target a reduction of lO% for the next four years. UPDATE: The Washington State Department of Transportation (WSDOT) provides technical assistance funding to the City for developing and implementing the Commute Trip Reduction (CTR) plans and programs. With the passage of the new CTR law, the state also provides additional funding of $5,426 to the City for the development of a Local CTR plan. Perteet, Inc. has been selected to prepare the required local CTR plan for the City. A Draft Local CTR Plan is attached. Staff will submit this Draft Plan to PSRC for review in July. The following are key due dates for submitting Local CTR plans. · July 2 - Deadline for submittal of Draft CTR Plan to the Puget Sound Regional Planning Council (PSRC) · July 2 - August 31 - PSRC will review/comment on the program · September 14 - Deadline for submittal of Final Local CTR Plans to PSRC · October 1 - Deadline for submittal of Final Local CTR Plans to CTR Board Due to aggressive schedule set by the State, staff is not requesting action on the CTR Plans at this time. The project is presented only for your information and comment. Once staff receives comments/approval from PSRC, the plan will be revised and presented at LUTC and Council for further action. cc: Project File City of Federal Way Draft Commute Trip Reduction Plan DwaAIFT = '0 -~ /:.~. / ..4 / ~ June 2007 Table of Contents INTRODUCTION ........................................................................................................... 1 I. BASELINE ASSESSMENT ...................................................................................... 3 II. AND III. BASELINE AND GOALS FOR 2011.......................................................35 IV. STRATEGIES FOR ACHIEVING GOALS AND TARGETS ...............................37 V. REQUIREMENTS FOR MAJOR EMPLOYERS ...................................................43 VI. FINANCIAL PLAN................................................................................................ 46 VII. IMPLEMENTATION STRUCTURE .....................................................................50 VIII. DOCUMENTATION OF CONSULTATION ........................................................52 List of Appendices Appendix A: Appendix B: Appendix C: Appendix D: Appendix E: Appendix F: Appendix G: Appendix H: City of Federal Way Vicinity CTR Worksites City of Federal Way Comprehensive Plan Map City of Federal Way Zoning Map City of Federal Way Transit Services and Facilities City of Federal Way Non-Motorized Facilities Commute Trip Reduction Workshop Summary Summary of Policies That Support CTR Glossary of Terms Ci~ of Federal Way Commute Trip Reduction Plan June 2007 INTRODUCTION On January 19,1993, the City of Federal Way adopted the Commute Trip Reduction Ordinance (Ordinance 93-164). The purpose of this ordinance was to comply with the Commute Trip Reduction Act RCW 70.94.521 adopted by the Washington State Legislature in 1991. This law requires employers of 100 or more employees who arrive between 6 and 9 a,m, to develop and implement a program to encourage their employees to redu'ce vehicle miles traveled and drive alone trips. In 2006, the Washington State Legislature pa,ssed the Commute Trip Reduction Efficiency Act which amended the requirements for local governments in those counties experiencing the greatest automobile-related air pollution and traffic congestion to develop and implement plans to reduce drive alone trips. This plan has been prepared in accordance with these revisions to RCW 70.94.521. Under the Washington State CTR Efficiency Act requirements, the City is required to prepare a new CTR plan and set new goals.. The Commute Trip Reduction Plan is a collection of City- adopted goals and policies, facility and service improvements, and marketing strategies about how the City will help make progress for meeting the goals over the next four years. The goal of the Federal Way CTR plan is to reduce drive alone trips by 10% and vehicle miles traveled by 13% among major work sites. Building upon the success of the existing commute trip reduction program, the City strives to meet the goals of the plan for the future by working in partnership and coordination with other agencies and employers. This proposed Plan has been developed through extensive involvement by CTR-affected employers and King County Metro who helped identify strategies and ways for successful achievement of the goals. This plan helps to support the achievement of the City's vision and the goals of its comprehensive plan. Benefits of the CTR Program to City of Federal Way Although the Commute Trip Reduction Program only applies to a few sites in the City of Federal Way, the CTR program will continue to grow and address a variety of transportation and environmental issues. Several trends are increasing the value of CTR in Federal Way, particularly as an alternative to expanding roads and parking facilities. The major transportation problems facing Federal Way are traffic and parking congestion, inadequate mobility for non-divers, and various economic, social and environmental costs associated with high levels of automobile travel; all problems that can be addressed by CTR. The value of CTR is further enhanced by the following trends: . Rising facility costs. The cost of expanding highways and parking facilities is increasing, In many cases it is more cost effective to manage demand than to continue expanding supply. If the CTR program is successful, it will help reduce the demand on state, regional and local streets, This in turn helps to reduce the need to expand the roadway system. City of Federal Way Draft Commute Trip Reduction Plan June 2007 · Demographics. As the population becomes older and more mature, it will become more important to increase the availability of quality travel options for non-drivers. Senior citizens will be more dependent on transit and non-motorized travel options. · Energy Costs. Vehicle fuel costs have risen dramatically ano are projected to increase in the future due to depletion of oil supplies and environmental constraints. Rising costs have increased the demand for non-drive alone travel altematives. The vanpool market, in particular, has exceeded demand and there are currently waiting lists for available van pools. · Consumer preferences and market trends. CTR is addressing current consumer preferences in which more consumers want to live in more multi-modal communities where it is possible to walk and bicycle safely, use neighborhood services, and have access to quality public transportation. · Environmental concerns. CTR helps to address concerns over air pollution, sprawl and other environmental impacts by reducing the demand for automobiles. Automobiles comprise 55% of air pollutants. For each car that is taken off the road, there is a significant benefit to the environment. In summary, the CTR program is a cost-effective program that addresses a number of issues in the City of Federal Way. Although CTR has been applied to only a few work sites, the program will continue to grow and expand as solutions are needed to complex transportation and environmental issues. City of Federal Way Draft Commute Trip Reduction Plan 2 June 2007 I. BASELINE ASSESSMENT :~'ffejfJl~:t:~jfWprkSlte~', .'" ;,,' As part of the requirements of the CTR Efficiency Act, the City of Federal Way conducted a backgr.ound assessment of land use and transportation conditions of the CTR-affected work sites. These conditions were used to develop strategies to help the sites meet their CTR goals. Under the CTR ordinance, there are 13 affected worksites in the City of Federal Way. Those worksites include the following: Work Site Address SI. Francis Hospital 34503 9th Ave S U.S Postal Services, 34301 9th Ave S Federal Wav City Hall 33325 8th Ave S World Vision US 34834 Weverhaeuser Way South, Beraer/ABAM 33301 9th Ave S Virainia Mason'Medical Center 33501 1st Way South 'Financial Pacific Leasina 3455 S 344th Street EDS 32275 32nd Avenue S . WeYerhaeuser Coroorate 33663 Weverhaeuser Wav S Weyerhaeuser East Campus III 33940 Weyerhaeuser Way S Weyerhaeuser North Bui/dina I & II 32275 32nd AvenueS Weyerhaeuser Northwest Plaza 840 S 333rd Street Weyerhaeuser Technology Center 32901 Weverhaeuser Way S A site profile for each CTR-affected work site has been prepared. The locations of the CTR work sites can be viewed in Appendix A.. ' City of Federal Way , Draft Commute Trip Reduction Plan 3 June 2007 ~14~ItirJ~~'G~$~:R.~gar~i!uf.ba1iiH.Useand,rrali$~pi't~tiQnConditjo.n$Aroyhd:;g-t;ftw6fKi~11~$,i. 51. Francis Hospital. 34503 9th Ave 5 Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a principle arterial with a facilities: sidewalk. This road is slated to be widened to thee lanes with a bike lane. Existing and planned transit services and This worksite is located near a bus stop for King facilities: County Metro route 182 and is close to the South Federal Way Park and Ride, which is served by King CountyMetroroute 196. This worksite is also serviced by the Dial-a-Ride' shuttle. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. 'City of Federal Way Draft Commute Trip Reduction Plan 4 June 2007 St. Francis Hospital-34503 9th Avenue South, Federal Way, WA 98003 , , ~~f:~'6~6:~'~' I':, ',"" -::"'~" ~ ,'ell i't"!lIl>E::1 I :,. '....,.... -j 'a.:..:.;l "; "'r~;"'" ~l , , -tl .i /,'kl" I", "~~ "'Ll ~:;..0.-~~~~ IL~,_4 l~fi~1](Illro,~'~~~~...::i& .-. : BlttJ ~~i1:1ll .." 0 ..~," " j,:b_ --.,O,.i~tl>t~,' .x ," 11lt:.- "}~';' '.. .,,--'~ ',',' :?~~:":~"'e. Building entrance t \eT ,:.::.~ '.,. Bus stop :Ci',of'federal Wa ID Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes: Parkin : ' City of Federal Way Draft Commute Trip Reduction Plan &;. C .. ~ ~, (4~:;'~1:' . . ~,i, , " ':'J, ll,': '" "':_,' iJ~\' ," -:. ,.... T , , , <'", ~,. ;'J" ",' _ '-1. X.." "\'( l~~l:~:'~~>-~q~ ~~r,~., =~<: ~~=~' ;~~~ ," .1/' '; ',_: :', .. ~ ~ ~===~=~= ~'>:c,,,,.. ~-' Carpool parking Parking lot St. IFrariciis: I;Ios, it~1 E80028 1124 406 '74% 8 Miles/day King County Metro Metro Route 182 Free and am Ie arkin available 5 June 2007 U.S Postal Services. 34301 9th Ave S Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation. This worksite is located on a principle artenal with a facilities: sIdewalk. This road is. slated to be widened to thee lanes with a bike lane. Existing and planned transit services and This worksite is located near a bus stop for King facilities: County Metro route 182 and is close to the South Federal Way Park and Ride, which is served by King County Metro route 196. This worksite is also serviced by the Dial-a-Ride shuttle. , There are no proposed changes to transit service in this area, Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 6 June 2007 U.S. Postal Services - 34301 9th Avenue South, Federal Way, WA 98003 ~ .~ ~~.,,, 0 ,,"'Ilr.:l dJ ftL~;::;'" } ~ "".f,'- ".":' I! .,. .i; M:'" ~..'.I'. lifj ~'.'._~";~Aj. ....-..."'. j'\o=>e . "." " ~~ . ~.. ~ .. ':...-- ..~.'"_.- ~~ ~~'~~~-- Entrance' 9<. -" 9111 Avenue South Ci of. Federal Wa 10 Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/EmpJoyee Goal: Services Available: Bus Routes: Parkin : Bus stop ~, ' . u.s. Rostill Sel"lices E80135 612 282 82% 10 Miles/day King County Metro Metro Routes 181 and 196 Free and am Ie arkin available . S. '~I' . City of Federal Way Draft Commute Trip Reduction Plan 7 June 2007 City Hall- 33,325 8th Ave S. Existing and planned land use conditions: This worksite is located in an office park zoned area. . There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a collector street, near a . . facilities: principle arterial with a sidewalk. The principal arterial is slate.d to be widened to four lanes. Existing and planned transit services and This worksite is located near King County Metro route facilities: 903, This work site is also serviced by the Dial-a~Ride shuttle. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 8 June 2007 Federal Way City Hall- 33325 8th Avenue South, Federal Way, WA 98063 a. ',0 ~~o' ~ ~',~ .*' .. . ~.~ ~ , l~__ :1 I> ~!. ~ Ft;deraIWa~. :j~ . .. . 1 '", ".' J.lJ1S. ~dl Avenu~ 'SQ~rh I ~."~'~ ' lJ ~". ,: Entrance ~ Pedestrian crossing €i. ; of Federal Wa 10 Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services AVailable: Bus Routes: Parkin : City of Federal Way . Draft Commute Trip Reduction Plan l~ 0 . , t"" ~':~~~-' ---~~~c~ ~- ~ . ~~:~ Parking lot ~~ . '..., . i :} '. 'i';1y:" '..\' :::'~-t" \~...~,'~'~ <;,., .r.'" . ".ol.. ~. "" .,<J .. , '~}~",;.: ~. o. . Ul.'~., "-'('c"..' '='~1~'~i:i.~ '~~...:o:.-. 5:.'~ ' \ (j . ".--...~~_'~. .J. .. ",_>,/:"~~~~':i \, \ ~ ,Z <.E1 ~ ~' ... _..J, '" ",dol ~ a,'" ~."~---,""..-.o"".-",n;>f,..-,"",~""'o:l ,~ ,,",~ '.. _ -;:''''A~';''' ....: ',.1 "~<'-"_ ". ~~' "_, .,..:_'~:_ : ~.!~:' .,' i.' _: ~ t,' ," . ',~ . -{!::', ~~,~ Van pool parking EederalWa Cit Hall E80176 306 168 73% 10 Miles/day King County Metro Metro Route 903 Free and am Ie arkin available 9 Jun'e 2007 World Vision US - 34834 Weyerhaeuser Way South Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this ; area, Existing arid planned transportation This worksite is located on a principle collector with a facilities: sidewalk. This road is slated to be widened to thee lanes with a bike lane. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. There are no proposed changes to transit service in this area, Existing parking conditions: There is free and ample parking for employees and visitors. ! City of Federal Way 10 June 2007 Draft Commute Trip Reduction Plan World Vision US - 34834 Weyerhaeuser Way South, Federal Way, WA 98001 til ~ ' " '.~ -, -.-, '. -"- -,...,~ ~ ~ ...,....,...~-- .~--- ~ ,-," ~~, ~~!11_,:~JI1""-' ~ ,', ~ ~~ It, , -..~ ';;,-3 ~ 1Iiiii7"~~~:: - _..~"-~- '. Parking lot "h '0 .," ..Jl;,," l ~, I c' '\1i "';l ;j r...:" J .., 1 l \;j ,;'---'2 0 ,.4j,;" ., ~ ;3 .4>" C . . I~. ...., I,' '~"'i, '.", ""' , iI \~\;. ..-, 'i "".....", ~~7'~.:J~~':'.:t::"'~'1l~ Bus stop l{cr;ofl Federal Wa ID Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes: Parkin : Bike lane in front of entrance ~ '0 " ?;.~ \'ii' . ~I' "'", ,:'; o. . . "l':".~,~ =Ie",4 .,,~ ,I' " . :',- '~~',""l!~P ~ .~ '-~Q <"" \ l ..., '" Ii ~., ; , < ~~ ' c; ;,~~ '_ ~1!;, "~'.:: \] c~~&~.o ~~1,~W4-~'~'-"" ~, <bO~'~'~~"'J, ~J- -',',- ~,., ~~,;,,,..:;;' ,~(-' " n ~'Q ~t ~ . ............;.... Pedestrian foot path World \;.Iisio11!lJ$" E85779 549 410 77% 11 Miles/day Sound Transit ST 565 Free and am Ie City of Federal Way Draft Commute Trip Reduction Plan June 2007 11 Bergerl ABAM - 3330191h Ave S Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a minor arterial with a facilities: sidewalk. There is a proposed signal near this worksite. Existing and planned transit services and This worksite is located near a bus stop for King facilities: County Metro'route 182. This worksite is also serviced by the Dial-a-Ride shuttle. There are no proposed changes to transit service in this area. Existing parking cOnditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 12 June 2007 Berger I ABAM - 33301 9th Avenue South, Federal Way, WA 98003 , If., ~,__,';..:_ L ',~~: :\" ' ,,' .' .t _ .....:fl. ,d, ___ : _ - \>i:!~ > O'~:" .~:;; J:;. ",..- . - - , _. __~ 0' '?'i~:,~"q,~,"", ~ ".'Ct." J ' Entrance ..:it~-_"B~L:c"""=- "~"<a::.",=--Q .+ . ,', <:.'1.'" - Driveway €i of Federal Wa ID Number: Total Number of Employees: Affected erR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes:, Parkin : City of Federal Way Draft Commute Trip Reduction Plan .. ''-.;::;'''::: -..,~ . :b..... ~ , Q i! c'?; '1'J c.' ".':-JL ; .L '" .', = " d"~~:;;;"7'" 'ifj) .:;..~ ~ ' ~"." ~-'~t=c ~'-A- ~~~~ Parking lot ~ I 'oi.4<, 'i.. ',' ,~ e\~ ~~ ~J ~'~, j' o~~,~l , ~~ Ii - - 0" ? ~~==, ,"~' ~, ~'5'" o~":,j~ ~~.. ~: '~~Q--'<.1 ~ ~ " '" a, : '. ''?" ,~~'. J ___ ~ ~:....:_....:'_..:l, J;;-- "'~-"::::-::::.:;:::- :...~r",L..--_ , " o , Bike racks, 13 June 2007 Virginia Mason Medical Center-.335011sIWay South Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on facilities: There are no proposed changes to the transportation facilities in this area. Existing and planned transit services and This worksite is located near King County Metro route facilities: . 903. This work site is also serviced by the Dial-a-Ride shuttle, There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. ~.. ~ I I I City of Federal Way 14 June 2007 Draft Commute Trip Reduction Plan Virginia Mason Medical Center - 33501151 Way South, Federal Way, WA 98003 ..... '" ',,;'}fjl '~r,~ll' 1']'; 'I :\ , J, -'.. - ~"~~~~Jl ~I~~~~~~- Building entrance '" ')~ ~ Intersection at 336'0 Street lCr.of,Federal Wa ID Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Gocil: Services Available: Bus Routes: Parkin : -_ -.;;:r.~ . " . l " ::-- ""':"-- - Parking lot (~ ~ .~.. ..fj ~- ~lt j J:-- _, ':- ,~, 'OC_. ~,,' 'J ~ .~. ;.~o ~ ~ t: ," (, i t ~ ' Bus stop Vii'--,nlli Masol1MediGal6eAter E89706 270 125 79% 8 Miles/day King County Metro Metro Routet 903 Free and am Ie arkin available City of Federal Way Draft Commule Trip Reduction Plan June 2007 15 Financial Pacific Leasing - 3455 S 344lh Street Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a principle collector with a facilities: sidewalk. This road is slated to be widened to th~e lanes with a bike lane. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. Thereare no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 16 June 2007 Financial Pacific Leasing, LLC - 3455 5 344th Way, Federal Way, WA 98001 :''''cfJI t:~ ':".....~ Building Vanpool parking 'Gi ,of,FedeFal Wa ID Number: Total Number of Employees: Affected CTR Employees: , 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: ' Bus Routes: Parkin : Parking lot ~-071 e.'~~j= , a ", J 1'iJ" ;- ,. ,_ ~..:~.&..a,-. ~~ " <I',,::o..-~..-' ....' _ 0<".. .. '~:~ f- -~""=-.~~- ~":...:.~~-:~;..~~'~ ~ ~ .C" , ~';_fu~:::..' ,_ .1 Sidewalk and driveway , ", ' ,financiall?aeifie Leasin E87890 124 121 71% 12 Miles/day Sound Transit ST 565 Free and am Ie ;;;: ~,,' " ,. '~""a ","i ~ '1 1 --..l City of Federal Way Draft Commute Trip Reduction Plan June 2007 17 EDS - 32275 32nd Ave South Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a minor arterial with facilities: sidewalks. This roadway is proposed to be widened to five lanes. and a bike lane. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 18 June 2007 EDS- 32275 32nd Avenue South, Federal Way, WA 98063 __....u._.~"""'-'--' r~ :-~ .J;~'~i .~. -~-;' ~~=~ '" '" . , ~n';:' . <> - - .' - . ~~-' ..., -~ - ,- -~~ ,~ ,~ ,-'-'" : ~~'---- ~'~ i "''.::.,.,...:;: \\.1 ___ J ~ 'L... ='-- Building entrance Q~'.':o I,t:, ~ "G !:!ill. It, u::,'" .-~;~ >~:ri!1._ '\l , ~ <;,r.:. "~ .,::. .~ ~ -, " ' Q....c~ ... ' \tl' , ' " ~ ~-,o \ Pedestrian footpath ~Ci ,of Federal Wa ID Number: Total Number of Employees: Affected eTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes: Parkin : eo,; i; ~, ~ 0. ~~'- '!~~~-o ;.: ~~ .:;" ~, ' ~" _...........::. ~ ~:;~~'~,~" :.:.t...__ .-":"-'--"" I Parking lot _^"r- . VanpoOI parking ED'S, . E89169 115 109 58% 11 Miles/day Sound Transit ST 565 Free and am Ie City of Federal Way Draft Commute Trip Reduction Plan 19 June 2007 Weyerhaeuser Corporate - 33663 Weyerhaeuser Way S. Existing and planne~ land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a minor arterial with facilities: sidewalks. This roadway is proposed to be widened to five lanes and a bike lane. Existing and planned transit services and This worksite is not located within a Yt mile.of a bus faciliiies: stop, but the closest route serving the southern portion of the campus is Sound Transit route 565. There are no proposed changes to transit service in this area. , Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Re.duction Plan 20 June 2007 Weyerhaeuser Corporate - 33663 Weyerhaeuser Way South, Federal Way, WA 98003 .":: ~ "--" 6':;, ~".-, .~~ ~""' . . .' ,"~-,7' ,,' " -. ,.,~ -...",,-~. '~.". ~.:: ~t .~.."'. .', ':. '. ~<.;'1',J'"'" ~..., j ;~~~' ,..;~\~.;c,~~~~ '''.:..l~,t - '~~... ,..,""-~~j. ol ,,"1\ ".~~ ..;'~:^<~ :;'~;:'-J \~-~:;',. ',~\! . " '" ~."- Q;~" "., ., - ,'.:2j , r/;'. ." dil .~ "~ "ill' .' - %i ~" ~'\'::'..-< 'R ., ,":.- . , . I ~ l ;--J '- 'V "::0, .. -:.~<=, J """_'~':'l,fV;J ~~~~=-:.." '-:'= ~ -=-S::'='-- Q~T",~,,;::-, I'i h ril~~"'~~r~':""". Directory board at entrance Parking lot , ;J. .... , ';:'~ " ~. "~-="-'L,,-, :j . .~~~ ....- '0. '. .... '.- ~.~ .'~ ..... ,-~~.". n " I' '. '91 Q ~\! ~( .\;f~l '\, "I' ~~:-::n 7~)1~'~1~~,~ ;~>~ ", .. .~, :,'" -'1', ~ % _ Ol,~ ~~ >~a; u <Wi.... ~ ,C"~'\ 'I;~ I,"'" ". -' . , , . ~', '-~ ~" .,. i!/~t,- ~? II '0 ~":'" 0 'it ~ _~. (J" .... ".;:.' t:", :~,- -', -. ~ ~..~-:} ~~3;"'-~~~~',~ Carpool parking Bus stop ;€i of, Fedenli Wac ' , ID Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available:. Bus Routes: Parkin : ....:. City of Federal Way Draft Commule Trip Reduction Plan 21 June 2007 Weyerhaeuser East Campus 111- 33940 Weyerhaeuser Way S. Existing and planned land use conditions: This worksite is located in an office park zoned area: Existing and planned transportation facilities: Existing and planned transit services and facilities: Existing parking conditions: City of Federal Way Draft Commute Trip Reduction Plan There are no proposed changes to land use in this area. This worksite is located on a minor arterial with sidewalks. This roadway is proposed to be widened to five lanes and a bike lane. This worksite is located near Sound Transit route 565. There are no proposed changes to transit service in this area, There is free .and ample parking for employees and. visitors. 22 June 2007 Weyerhaeuser East Campus 111- 33940 Weyerhaeuser Way South, Federal Way, WA 98003 ,~: ~J' :l~ :~'~ G t ~\~ ~ & "- "" - ~:"'cl cJ---= - - ~'" ~ _ :( ;r--~o -1 '';(ii!~. .~ . . '" [' t " Building entrance Parking lot ,JI .. =.,~ ~ c.,.j,~ "'/~ :r\O l~Q~~~'~- " '" Bike racks ~€i . of. Federal Wa ID Number: Total Number of Employees: Affected eTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: .Services Available: Bus Routes: Parkin : Vanpool parking We .erhaeuset-Easf~am .usifli" E88260 1321 829 72% 11 Miles/day Sound Transit 5T 565 Free and am Ie City of Federal Way Draft Commute Trip Reduction Plan June 2007 23 Weyerhaeuser North Buildings I & 11- 32275 32nd Ave S. Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned trarisportation This worksite is located on a minor arterial with facilities: sidewalks. Thisroadway is proposed to be widened to five lanes and a bike lane. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way . Draft Commute Trip Reduction Plan 24 June 2007 Weyerhaeuser North Buildings I & 11- 32275 32nd Avenue South, Federal Way, WA 98001 -,J#.>JfJ' "S~'~<''i"'" '" ' di" ~3&:,^i "" ,^.: "1-'1' ,.'~\, ~ r-- ~i' I '~'.;':~ d1 .~ ... ~ -. " ': ~~~=-~ --- Driveway entrance ~- , , . ,rl&f1~:,~" ' :,' J,.: :.,\. ,~~~"". '. 'I"'" ',' .~ I .' . (.~ ~ . . '. . '3., '~i -\, ':::; , . ~,.~ .~ , ~ ~. :rcJ\"_,':.c~,,------.I:li 'L .t:""-~~~"1~ :)j ,-,~" ,~. ~~ · -"-1 ~;~-'~" '- -~~ .. :~~~~~~---~' ~~~ ~----: Parking lot ei : of, Federi:liiWa',' , " ID Number: ,Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes: Parkin : I " ~, -'---\;,. .--'";, ..... -, I;:; _ '! ~ '>l !:~" I. fi' 4\ _. . '.....0. Employee shuttle stop :'\ r--- 'T' , \ I \ I 32"" Avenue South We "e,rhaeuseFNorth Suildin ~ I & II' ".~' \ " E80510 783 '495 70% 10 Miles/day Sound Transit ST 565 Free and am Ie City of Federal Way Draft Commute Trip Reduction Plan 25 June 2007 Weyerhaeuser Northwest Plaza - 840 S. 333rd Street Existing and planned land us'e conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a collector street, near a facilities: principle arterial with a sidewalk. The principal arterial is slated to be widened to four lanes. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. City of Federal Way Draft Commute Trip Reduction Plan 26 June 2007 Weyerhaeuser Northwest plaza - 840 S 333rd Street, Federal Way, WA 98003 ""-'" , /.-. "d~." J'I i I '0 -,,~. ".l;',," " ^ , . 0'" -'1" 'f-~--I' Driveway entrance Q:," -'-'-.-~":""_......... -,,~--"-- . .. - . .--.- -=-'..'-~---,---.~-~'~.:~ >- -----.-- Crosswalk E~ ,of Federal Wa 10 Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/EmplQyee Goal: Services Available: Bus Routes: Parkin : City of Federal Way Draft Commute Trip Reduction Plan Parking lot Vanpool parking We ^erhaeus~r';Nor;t6w.es,tl'.laza E80313 117 114 72% 12 Miles/day Sound Transit ST 565 Free and am Ie 27 June 2007 Weyerhaeuser Technology Center - 32901 Weyerhaeuser Way S. Existing and planned land use conditions: This worksite is located in an office park zoned area. There are no proposed changes to land use in this area. Existing and planned transportation This worksite is located on a principle collector with a facilities: sidewalk. This road is slated to be widened to thee lanes with a bike lane. Existing and planned transit services and This worksite is located near Sound Transit route facilities: 565. There are no proposed changes to transit service in this area. Existing parking conditions: There is free and ample parking for employees and visitors. (" City of Federal Way Draft Commute Trip Reduction Plan 28 June 2007 Weyerhaeuser Technology Center - 32901 WeyerhaeuserWay South, Federal Way, WA 98003 Building enlrance '~"'~~' ". .'~" ". .' ~. . ,; . .0. 0, " ~~ =' ,.~-'~... . '= ='-~. . ~.ui"~':'--~J'~"- ~_: ~~~~~t ~~,\,~ '~ Vanpool parking Ci of Federal Wa 10 Number: Total Number of Employees: Affected CTR Employees: 2011 Drive Alone Goal: 2011 VMT/Employee Goal: Services Available: Bus Routes: Parkin : 4 Parking 101 '::. ~.-r,:'.. "'F~ \'~ ~: " ,,.; ~ . .0;.,.... ,,"u~,::J. ~,,_., . " .' ~ ~ -..~. '!:i.'::,t-. .... J . "'[ ':/ . I&~., - , ~ ~~, ~~ .:~_.:E'~"~~~ ",,~~,_'""'l'--' '~,:'::~~~3~ ;' ... ~'~" ;::r. ,J,'~.' ~~f .; Pedeslrian fool path Weerhaeuser Technolog E80572 735 588 59% 10 Miles/day , Sound Transit 8T 565 Free and am Ie City of Federal Way Draft Commute Trip Reduction Plan 29 , June 2007 ;$.upp6r{i~~iC"~il)~reh~"h~IV,ePI~riiPdildli$'; ". The City reviewed its current Comprehensive Plan to identify policies and goals that support the City's CTR program. The most current version of the City of Federal Way's Comprehensive Plan was adopted on July 2002. The City has a number of policies and goals that support CTR which are described in their land use and transportation elements. They include: City of Federal Way land Use Element The City of Federal Way has designated two City Centers - the City Center Core and City Center Frame. The creation of an identifiable and vibrant "downtown" is one of the primary goals identified by the Comprehensive Plan. The policies of the Land Use and City Center chapters envision a concentrated City Center comprised of mixed-use developments, pedestrian- oriented streetscapes, livable and affordable housing, a network of public spaces and parks, and development of superior design and quality. City of Federal Way Transportation Element The City of Federal Way Transportation Element has a number of pOlicies and goals that support CTR, including the development of a multi-modal transportation system, non-motorized system and transportation demand management. Described below are the goals and policies trom the Transportation Element that support CTR: Multimodal Transportation TP29 Reduce reliance on the single occupant auto by prioritizing and implementing supportive local-level transit, HOV, and non-motorized improvements. TP30 Identify and plan for multi-modal freeway, arterial, and collector street improvements which ensure. more efficient use of existing roads and enhancement of HOV, transit, and related non- motorized operations. . . TP31 Integrate the traffic circulation network with high capacity transit, HOV, bicycle, and, pedestrian networks with consider.ation to regional system needs, including air and port facilities. TP32 Structure the City's improvement program to strategically place increments of public and private investment that complement the multi-modal vision of the plan. This should include "matching" improvements to supplement the efforts by other agencies to provide HOV and transit facilities. . TP33 Acquire rights-ot-way for high capacity transit whenever possible in advance of their need, and make accommodations for any improvements, whether public or private, to provide for future high capacity transit needs without major redevelopment (e.g., locate structures so they would not need to be altered to accommodate future high capacity transit facilities). Non-Motorized Transportation City of Federal Way Draft Commute Trip Reduction Plan 30. June 2007 Non-motorized transportation facilities will be increasingly important to the City in meeting the travel needs of its residents and workers and to reduce our dependence on automobiles. The pedestrian and bicycle systems can be implemented through a prioritized series of improvements to complement.lhe transit, and HOV systems as well as create a key link to business, cultural, recreational, and residential elements that are a part of the FWCP Vision. Goals TG4 Enhance community livability and transportation by providing a connected system of pedestrian and bicycle ways that is integrated into a coordinated regional network. Policies TP50 Provide sidewalks on both sides of all arterial streets as funding allows. Provide a one-mile grid of bicycle faCilities connecting major activity centers, recreational facilities, and schools. TP52 Incorporate pedestrian and bicycle features as design elements in the City Center as reflected in the FWCP Vision and City Center Street Design Guidelines. TP53 Ensure that City facilities and amenities are ADA compatible. TP54 Work to extend the existing system of sidewalks, bikeways, and equestrian ways in the city to provide safe access to public transit, neighborhood and business centers, parks, schools, public faCilities, and other recreational attractions. TP55 Work with other agencies, particularly relating to regionally significant facilities! to pursue funding for pedestrian and bicycle amenities. TP56 Inform and educate the public on safety and use of non-motorized facilities. TP57 Ensure non-motorized facilities are safe and well maintained. Transportation Demand Management The Transportation Element acknowledges the City's CTR ordinance and describes recommendations and goals for supporting CTR: 1. Encourage voluntary expansion of the CTR Program to employers of less than 100 employees. The encouragement by employers may be as diverse as subsidized bus passes, car pool space priority, bike racks, shower facilities, van pools, car pool information access, telecommuting, variable work hours, etc. 2. Encourage the formation and expansion of area-wide ride-sharing programs. Such programs operate with little direct cost to the City and are highly cost-effective. 3. Facilitate the creation of Park and Ride facilities and tran'sit centers to supplement the regional system, either directly through acquisition of property or indirectly through development conditions where employer vans are required to shuttle employees to Park and Ride facilities or transit centers. 4. Facilitate enhancements to the HOV System. This may include the acquisition of property for HOV lanes, construction of arterial HOV lanes on City arterials and State highways, and priority treatments for buses at traffic signals. At the very least, opportunities to support improved access to the State system of HOV lanes should be identified and supported. City of Federal Way Draft Commute Trip Reduction Plan 31 June 2007 Through TOM options, the City recognizes it can maximize the effectiveness of the public investment dollar. Many jurisdictions are finding non-construction, or management actions, critical to the overall achievement of congestion management and protection of neighborhoods. As such, the TOM goals for Federal Way can be expressed as follows. . Goal TG5. a. Employ and promote the application of non-construction, and transit/HOV construction actions to preserve and enhance mobility and assist in achievement of the land use vision. b. Develop methods to successfully measure and achieve the foJ/owing HOV & Transit mode split- levels by the year 2010: . 15 percent of all daily trips over one mile in length; . 30 percent of all work trips; and . 40 percent of trips between major activity centers. c. Assist all CTR affected and voluntary employers in the Federal Way planning area to achieve the Commute Trip Reduction Act travel reduction goals. d. Ensure that all members of the community, including those with transportation disadvantages, have viable travel options or alternatives. Revised 2003 111-65 Use transportation demand management to help achieve an appropriate arterial level of service that balances the economic, ecological, accessibility, and livability needs ofthe City's residents, consumers, employers, and employees. ,;.; Policies TP58 Support the achievement of City and regional mode split goals through encouragement of local and regional work at home and transportation coordination programs such as ride matching services and van pools. TP59 Support other transportation demand management programs that can be shown to be cost- effective in achieving plan goals, while allowing residents and employers discretion to choose the methods they wish to employ. . TP60 Develop an arterial street HOV system and related enhancement, which complements the regional freeway HOV system, through the following actions: . Place emphasis on the development of HOV and transit priority improvements; especially those requiring minimal cost or construction. These improvements should pace the extension of the regional system and minimize the gap between traveler needs and system capacity. . Establish an urban traffic control system that gives priority to buses and HOVs. . Establish policy that when arterials require more than four through lanes to maintain the adopted. LOS, additional travel lanes will be for HOVs. As HOV lanes reach the adopted LOS standard, increase the vehicle occupancy requirements for their use (e.g. increase from two or more to three . or more occupants). LOS will then be calculated by the average delay per person. TP61 Provide improved operational efficiency to the City's transportation system and support regional monitoring programs through regular, structured reporting, monitoring, and performance evaluation. TP62 Modify the development review process by: ). l City of Federal Way Draft Commule Trip Reduction Plan 32 June 2007 , Incorporating revised impact analysis procedures that comply with GMA concurrency and other requirements, The revisions need to include revised level of Service standards. . Streamlining it to the extent possible to minimize private development costs, Where develop"ments are consistent with this plan, they should be allowed to proceed by mitigating site impacts; developing appropriate components of the HOV, transit, non-motorized and motorized chapters; and participating in an equitable citywide improvement funding or mitigation payment program. 'Incorporating requirements of the Americans with Disabilities Act. , Requiring explicit consideration of pedestrian and bicycle circulation, as' well as parking and general circulation needs. TP63 Adopt a flexible level of service standard which employs a measurement factor that accommodates pemand management to help balance likely levels of growth, with opportunities to create a multi-modal transportation system. TP64 Encourage non-motorized improvements which minimize the need for residents to use motorized modes by providing: 1) access to activity centers; 2) linkage to transit, park & ride lots, and school bus networks; 3) completion of planned pedestrian/jogging or bicycle trails; and 4) designating a network of streets that can safely and efficiently accommodate bicycles. TP65 Enhance a non-motorized system by the following actions: . In instances where the citywide system of bike lanes, trails, and sidewalks crosses or abuts new development or redevelopment, consider requiring the developefto mitigate the impact of the development on the City's transportation system by constructing bike lanes, trails, and sidewalks that interface with the existing system. . Coordinate development of the non-motorized system with surrounding jurisdictions and regional" system extensions. , Extend the existing system of City sidewalks to all streets. TP66 Recognize that TOM requires coordination, and work with regional representative and other adjacent communities to develop coordinated TOM strategies, Review of Comprehensive Plan Policies Appendix G includes an analysis of the comprehensive plan goals and policies that support eTR. The CTR Planning Guide included a list of goals and policies that CTR-affected jurisdictions should incorporate into their comprehensive plans. The analysis shows that there are a number of goals and policies that are not yet incorporated in the Federal Way Comprehensive Plan. During the next update cycle, the appropriate steps could be taken to create a stronger basis for the City's eTR program. rSUlmortil1l9 lIransit I?lan Policies at:ld P,rogram$ I Public transit service is provided to area residents by a combination of fixed-route, express, dial-a-ride, and subscription bus services. King County METRO serves the City directly, while Pierce Transit buses provide connections from the Park and Ride lot on 1-5 at South 320 th to Tacoma and Puyallup. Sound Transit serves the Federal Way and Star lake Park and Ride lots with regional express buses between SeaTac and Tacoma, and between Federal Way and Bellevue. METRO and Pierce Transit provide bus and park & ride facilities to Federal Way. " City of Federal Way Draft Commute Trip Reduction Plan 33 June 2007 Sound Transit is reviewing a high capacity transit system alternative for a second phase. The City plan identifies stations/transit centers on or near the 1-5/SR-99 corridor ai South 272 nd Street, South 316 th Street, South 336 th Street, and Souih 3481h Street. Until light rail transit is extended to Federal Way, the transit centers would be for bus transit only. The integration of the road system for vehicles and buses with high capacity transit is incorporated into this plan, Specific projects that are planned are: . Federal Way - Seattle New peak period, peak direction commuter service between the new Federal Way City Center transit center/P&R and downtown Seattle, operating every 6 to 15 minutes. Supports new P&R capacity in Federal Way planned by Sound Transit. . Twin Lakes - Seattle Improves service levels between the Twin Lakes P&R and the South Federal Way P&R; . operate every 7 to 15 minutes. Supports new P&R capacity in the Twin Lakes area of Federal Way. · Link LRT: Extension from S 272nd Street to Federal Way Transit Center via SR 99 Continue extension of the Central Link light rail. system for approximately 2.8 miles from S. 272nd Street to Federal Way (S. 317th St) in the vicinity of existing Federal Way Transit Center, including a new station in Federal Way. The project will include all necessary components such as infrastructure, systems, and stations. For prototypical costing purposes, the alignment is assumed to be aerial primarily along SR 99. The final alignment and station locations will be determined through project level design and environmental review. Prototypical cost estimates for the alignment are presented here. · Link LRT: Extension from Federal Way Transit Center to S 348th Street via 1-5 Construct an extension of Link light rail transit from Federal Way (vicinity of the existing Federal Way Transit Center) to South Federal Way. For prototypical cost estimation purposes, the line is assumed to be a mix of aerial, at-grade and retained cut and fill primarily along the western edge of 1-5, and would include a new station in the vicinity of 1- 5 and S 348th Street. . City of Federal Way Draft Commute Trip Reduction Plan 34 June 2007 II. and III. BASE.L1NE AND GOALS FOR 2011 The goal of the CTR program is to reduce drive alone vehicle use and vehicle miles traveled among employees who work in CTR-affected worksites by 10% and 13% respectively. The targets are based on the most recent CTR work site drive alone and vehicle miles traveled rates. The target was established by taking the most recent drive alone rate and multiplying the rate by 10%. This number was then subtracted from the most recent drive alone rate and the result established the target for 2011. Drive Alone Target = Most recent drive alone rate - (Most recent drive alone rate:> .10) Vehicle Miles Target = Most recent VMT - (Most recent VMT > .13) " I . I (ifj~~ ~ ~ ~ ~ \Y.li.ill City of Federal Way Reduce Reduce (overall) 0.81 by 10% 11,64 0.73 by 13% 10.12 " I. I ~ ~ ~ ~ \Y.li.ill St. Francis Hos ital 0.74 9.11 7.92 U.S Postal Services 0.82 11.38 9.90 Federal Wa Cit Hall 0.73 11.59 10.08 World Vision US 0.77 12.87 11.19 Ber er/ABAM 0.73 10.97 9.55 . Virginia Mason Medical Center 0.79 9.66 8.40 Financial Pacific Leasin 0.71 14.13 12.29 EDS 0.58 12.53 10.90 0.69 11.73 10.21 0.72 12.10 10.53 0.70 11.67 10.15 City of Federal Way 35 June 2007 Draft Commute Trip Reduction Plan 1&" Weyerhauser Northwest Plaza Weyerhauser Technology Center City of Federal Way Draft Commute Trip Reduction Plan 0.80 0.66 36 by 13% Reduce 2 13.32 by 13% 11,59 Reduce 9 11.01 by 13% 9,57 June 2007 ----------- 0.7 0.5 IV. STRATEGIES FOR ACHIEVING GOALS AND TARGETS P6t~n~i~l;).[el)'9Q~.~fQ.~ the~Jt}ftoi:iiiPil1~tl~: ~a.~tij.r~' . ... '.. .. .. . '.~ ',~" :., ~>-, .' .. >....., To help make progress towards reaching the City's CTR goals, the City explored different strategies. The following potential strategies were identified that would help the City achieve its 2011 goal. The City would perform these strategies in coordination with King County Metro and other South King County jurisdictions . · Parkina To increase the percentage of commuters using transit, vanpool, carpool and non- motorized forms of transportation, the City will work with CTR employer.s to implement a parking management program, such as implementing preferential parking for carpools and vanpools and reducing parking capacity. The City will also review its current policies and development code for parking requirements and possibly identify changes that could help reduce drive alone travel. · Transit Sound Transit and King County Metro operates transit services in the City of Federal Way. Currently, less than 1 % of commuters who travel to CTR-affected work sites use transit. To increase the transit ridership at CTR-affected work sites, the City will work with transit providers to enhance transit services to make transit more accessible and convenient to commuters. The City will work with Metro and Sound Transit to extend service hours, increase coverage, expand span of service and make transit stops more accessible to work sites, · Create Local Networkina Opportunities for CTR-affected Work Sites To increase opportunities for ridesharing and creating partnerships between employers, the City, in coordination with King County Metro, will create local networking opportunities for affected employers. Local networking with other CTR-affected employers and businesses will offer opportunities to discuss CTR and transportation issues, coordinate ridematching services, conduct joint commute options promotions, and offer coordinated programs that can b.enefit their employees. ~,., · Land Use The City will implement its current land use policies that encourage the development of its City Centers. Employers will be encouraged to locate in the Centers where higher levels of services, such as transit, non-motorized and TOM programs are offered.. Higher densities will be allowed which will help increase transit. van pooling and ridesharing activities. City of Federal Way Draft Commute Trip Reduction Plan 37 June 2007 · Employer Assistance To help CTR-affected and other business work sites, achieve their goals, the City and King County Metro will continue to provide assistance to employers with implementing their programs. King County Metro will help promote CTR programs at work sites through a variety of services and preparing public information materials. . · Manaqement Support and ETC trainino The City, in coordination with King County Metro. will work with.~nterprise Seattle, chambers of commerce and other business organizations to increase support for CTR programs. It will also develop guidelines for Employee Transportation Coordinators and provide training to help them implement their programs. · Work with Developers to hnplement Transportation Manaqement Plans Through the City's development review process. the City will encourage developers to implement various TOM measures that will help encourage commuters to use non-drive alone alternatives. TOM measures include installing commuter information centers. preferential parking for carpools and van pools. offering transit pass discounts. and using pedestrian-friendly design that encourages transit use. City of Federal Way Draft Commute Trip Reduction Plan 38 June 2007 'Recoilltb~@e9'Sti1!tegjeW1~:~~i}1~l/,~(fo.~lr: ~:; ,':'" Based on the feasibility of implementing various potential actions that were identified, the following strategies are planned that will help the CTR-affected work sites make progress towards their 2011 goal. These strategies will be performed in coordination with King County Metro and other South King County cities. . filll!lo., . , Implement City's Vision for Federal Wa 's Ci Centers Employer Notification and Enforcement ETC Trainin and Guidelines Amend Comprehensive Plan to include language about the CTR Efficienc Act City of Federal Way Draft CommuleTrip Reduction Plan , {)eseription The City of Federal Way has designated two City Centers that includes visions for higher density mixed-use development that is supportive of transit, rideshare, pedestrian and bicycle use. The City will work to implement this vision which will support CTR-affected work sites efforts for meetin their CTR oals. The City will work to improve the system of how employers notify the City when they become affected by the CTR Law and how existing CTR affected employers notify the City about program chan es. The City will work with Employer Transportation Coordinators (ETCs) to implement successful CTR programs. ETCs will be responsible for coordinating annual fairs, conducting promotions, distributing information, notifying the jurisdiction about program changes, and reporting employee numbers. The City will work with employers to ensure that ETCs are given adequate time and support to be successful to meet their goals. This includes enforcin existin uidelines for ETCs. The City will review its Comprehensive Plan and add new policies to correspond with its CTR plan, if necessar. The City will work with developers to implement TOM elements in new development, including commuter information centers, preferential parking for carpools and van pools, bike lockers, showers, bike racks, and bus stops. The City will require develo ers to work with Kin Count Metro earl 39 June 2007 "Strat iilll!l ~ Transit Services Sound Transit Services Park and Ride Lots Van 001 Services Car 001 Services Enhance Bicycle and Pedestrian Facilities T elework Pro ram City of Federal Way Draft Commute Trip Reduction Plan IDescri, tion in the plan development process to ensure transit oriented design occurs. . King County Metro will continue to provid6"transit . services toCTR work sites, where service is curren y aval a e. mg oun y e ro WI ma e service enhancements based on its updated Six- Year Transit Develo ment Plan. The City will work with Sound Transit to implement additional services on Regional Express Bus . services. The City will work with King County Metro to expand the King County park-and-ride lot system. The City and Metro will explore leasing parking lots for park and ride and adding capacity at existing park and ride lots where the usage exceeds ca acit . King County Metro will target adding 2 new vans er ear between 2007 and 2011. The City and King County Metro will continue to encourage carpooling and van pooling through the use of www.rideshareonline.com. The City will work with major employers to encourage the provision of amenities such as bike lockers, access to shower facilities and changing facilities to increase usage of non-motorized trans ortation. The City will work to improve its system of bicycle and pedestrian facilities. As part of its Capital Investment Program, the City will add new bike lanes and pedestrian facilities that will increase walkin and bic c1in . The City will work to create a telework education program that would increase employer knowledge on how to implement telework at their work site, if applicable. The program includes education on human resource policies and information technology assistance to allow employees to work from home. 40 June 2007 Strat Des~ri tion The City will work with King County Metro to expand Vanshare usage as appropriate. This program will help commuters (1) travel from a home area to a transit center or park-and-ride lot where they will connect with transit or (2) from a transit center or park-and-ride lot to their destination after having used a bus or the train to that location. Vanshare travel a maximum of less individuals who use a mass transportation mode to VanShare Pro ram or from the vanshare location. The City will work with employers to encourage them to offer alternative and flexible work schedules for their employees, including Alternative and Flexible Schedules com ressed work weeks. King County Metro will provide a limited number of rides to non-drive alone participants from their work site to their home in the case of an Guaranteed Ride Home emer enc . The City will provide assistance to affected employers to help them meet the requirements of . the CTR Efficiency ACT and implement their ro rams. · tillr!J~ Management Su ort The City and King County Metro will work with CTR worksite managers and owners to educate them about the benefits of CTR to their or anizations. The City, in coordination with King County Metro, will encourage employers to offer subsidy programs to persuade employees to shift to non- drive alone commute modes. Examples include six-months of free van pool participation, transit pass subsidies, and gift cards for starting a car 001. The City will work with King County Metro to expand education efforts to CTR employees about alternative commuting including workshops, information brochures, and advertisin . Subsidies Marketing and Education Promotional Events The City will work with King County Metro and ma'or em 10 ers to conduct on site romotions, City of Federal Way Draft Commute Trip Reduction Plan 41 June 2007 Strate Descri tipn transportation fairs, and activities to increase awareness and use of commute alternatives. . Networkin 0 ortunities The City and King County Metro will work with the major employers to create networking opportunities to discuss CTR issues, coordinate ridesharing programs, and conduct joint romotional efforts. City of Federal Way Draft Commute Trip Reduction Plan 42 June 2007 V. REQUIREMENTS FOR MAJOR EMPLOYERS . A CTR-affected employer is an employer that has 100 or more employees that arrive at a site between 6 and 9 a.m, Each CTR-affected employers is required to reduce their drive alone trips by 10% and vehicle miles traveled by by 13% during a four-year period. In addition, CTR-affected employers will be required to implement the following program elements: Designate Employee Transportation Coordinator The Em 10 ee Trans ortation Coordinator is the oint of contact between the ~mployer and its workforce to implement, promote and administer the organization's CTR program. He/she is also the poin't of contact between the employer and the local jurisdiction to track the employer's progress in meeting CTR requirements Affected employers will be responsible for providing adequate training for the ETC, allow them to attend networking meetings, and provide them with the necessary time to administer the program. Employers will be encouraged to select an employee for this role who is hi h enou h in the or anization to effect chan e. Information about commute alternatives will be distributed at least monthly to employees. Information packets will be distributed to new employees at CTR-affected work sites. Examples of information that will be distributed will include: Regular Distribution of Information to Employees CTR Reporting · Description of the employer's commute options program · Transit system maps and schedules · Van pool information . Weekly traffic alerts · Wheel Options campaign promotional materials · Other timely promotional materials Once a year, the employer is required to complete the Employer Report and Program Description Form to determine if progress is being made towards achieving the goals. Reports will be submitted to the Cit. Biennially, the CTR affected employers shall distribute and collect Commute Trip Reduction Program Employee Questionnaires (surveys) to achieve at least a 70 ercent res onse rate. The employer is required to implement a set of measures that are designed to increase the percentage of employees using some or all of the following modes: CTR Survey Implementation of a Set of Measures · Transit City of Federal Way Draft Commute Trip Reduction Plan 43 June 2007 · Van pool · Carpool · Bicycle or walking · Telework, Compressed Work Week, or Flexible Work Schedule · . Other non-drive alone vehicle modes Measures to reduce drive alone trips and vehicle miles traveled include, but are not limited to: · Provision of preferential parking or reduced parking charges for high occupancy vehicles · Instituting or increasing parking charges for single-occupant vehicles · Provision of commuter ride matching services · Provision of subsidies for transit fares · Provisions of vans for van pools · Provisions of subsidies for carpooling or van pooling · Provision of car sharing services · Permitting the use of the employer's vehicles for carpooling or van pooling · Permitting flexible work schedules · Establishment of a program of alternative work schedules such as compressed work week schedules (such as 4/40 or 9/80) · Cooperation with transportation providers to provide additional regular or express service to the worksite · Construction of special loading and unloading facilities for transit, carpool, and van pool users . · Provision of bicycle parking facilities, lockers, changing areas, and showers · Provision of a program for parking incentives such as a rebate for employees who do not use the parking facility · Establishment of a program to permit employees to work part or full time at home or at an alternative work site closer to their homes Implementation of other measures designed to facilitate the use of high-occupancy vehicles such as on-site day care facilities and emergency taxi services · Employers or owners of worksites June form or utilize an existing transportation management association or other transportation-related associations by RCS 35.87A.010 to assist members in develo in and im lementin commute tri City of Federal Way Draft Commute Trip Reduction Plan 44 June 2007 ~ "~"i'" ~ . reduction programs City of Federal Way Draft Commute Trip Reduction Plan 45 June 2007 VI. FINANCIAL PLAN The City of Federal works with King County Metro to implement its CTR program. Currently, the City receives funding from WSDOT to implement its CTR program and contracts with King County Metro to perform various services. Described below are the funding sources, planned expenditures and funding gaps for the City of Federal Way CTR program. 1:..!;undib'9.S6lJrc~~, . .:~' ":~': .~: ,:-:1::~.~. -'~ \ . The CTR programs administered in Federal Way are funded by a number of sources, as described in the following table: WSDOT ~gQt~9Q King County $ZQ,QQQ Metro King County ~mQ,Q.QQ Metro ~lQjQg9 ~~g:QQ.q ~lQ~,QQg ~20,O]g ~1!1.9JlJ! ~JQ.Q,~Qg ~20,llQd l\':,;.__,;",__.:~~.,-, ~20; . ,0 . ____ tomm~nt [J1}: Financial numbers. ,"",,- -.-- -. --- -- . - \!'1~ed~t() be v.erified by Federal Way, ~tPMOG City of Federal $1 o;Ood ~IQ,QOd ~10,00Q ~} Q..99Q >t:._Ln-'i-,~.._.l Way $150,000 $150,000 $150,000 $150,000 City of Federal Way Draft Commute Trip Reduction Plan June 2007 46 I""" '. ' ..'" d;", " ':PtQgr~m, ':)(J"~~'S~~, '.""."-, ':;,':':"..., "l'~"_~"l~' .:,:~'! ,_, " \ " ;: ,<' ""'I The cost of implementing is shared primarily by the City, the transit agency, and the employers. The following is a summary of the types of expenses incurred throughout King County. plan, update Comprehensive PI~n; and CTR ordinance Employer Notification Administer CTR program (contract management, annual reporting, program review, surveys, coordination meetin s Implement supporting King County Metro services Offer program incentives TOTAL .. .. . a ~ Way ~ OOEfiM . "0 ~ OOEfiM . '0 ~ OOEfiWmJ . "0 . "0 ~ m City of Federal $5,000 Wa King County Metro $20,000 $5,000 $20,000 $100,000 $20,000 $150,000 $5,000 $20,000 ' $100,000 $20,000 $150,000 $5,000 $20,000 $100,000 $20,000 $150,000 City of Federal Way Draft Commule Trip Reduction Plan June 2007 King County Metro $100,000 Cities, County, ' $20,000 King County Metro, Em /0 er $150,000 47 I jri.in~an~I'liifG""'a"~-' , r ...."". i"'.J:,-,..,:_.~",_..R..., '. .. "'; '';. '.- '., '<t:' ~ , . . ' .. il'" :, "; I ' '-. The following table summarizes program areas that are not currently funded. However, some potential funding sources have been identified for the applicable organization to target. Develop Chief Executive Increase management $25,OOO/annually Management Officers, support for CTR program Support program by giving employer managers recognition and - describing benefits of ro ram to CEOs Telework CEOs, ETCs Training and assistance $25,OOO/annually Education and to help set up telework Compressed Work programs, Week Transit, vanpool Commuters at Subsidies to encourage $50,OOO/annually and carpool CTR-affected commuters to shift to subsidies work sites transit, van pool and car ools Marketing and Commuters at Increase awareness of $25,OOO/annually Promotions CTR-affected transit and ridesharing work sites ro rams. Bicycle Amenities Commuters Work with employers to $25,OOO/annually provide amenities to bicycle commuters, i.e. bike racks, lockers, and ublic information. TOTAL- $150,000 The following funding sources have been identified that potentially could be used to fund CTR programs: ., Congestion Management Air Quality Grants · Surface Transportation Program Grants · Employer Trip Reduction Performance Grants · Washington State Construction Mitigation Funding · Transit Agency ~unds Local Jurisdiction Funds · Major Employers City of Federal Way Draft Commute Trip Reduction Plan 48 June 2007 1,~s'Limll'i~'i;\1 ..~._..:..:. ..,:.,.:_ ,.r/~ '. :'. /e:0:'I't:":,r ';~:'.~\:.' ,', " ;: ~ ., ,-~";'Jr..'-. _~ _.: .1\:;-" . '. -" '.~ . '. : ~ ':.,.,,' '-,' . ,.,..'."'.1 '. .....". The following table shows the amount of money necessary to implement all of the proposed strategies listed in the previous tables. There are insufficient funds at this time; however, some' potential funding sources have been identified below, Potential funds to be used to fill in funding gaps: · Congestion Management Air Quality Grants · Surface Transportation Program Grants · Employer Trip Reduction Performance Grants · Washington State Construction Mitigation Funding · Transit Agency Funds · Local Jurisdiction Funds · Funds from Major Employers . . " . ., . '0 . '0 L.i.'illiJ:!EjJ~ 1.i.'fil:iIllij~ ti.'mil:lliIl ~ I..i.'miI!lill Wli13 WIl]) WJ:ru ~~ $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 City of Federal Way Draft Commute Trip Reduction Plan 49 June 2007 VII. IMPLEMENTATION STRUCTURE The City plans to work in partnership with King County Metro and its affected work sites to implement the CTR program. City of Federal Way King County Metro Major Employers The City will be responsible for developing and implementing their local CTR plan. It is responsible for ensuring that CTR plan is consistent with its local comprehensive plans. As part of its CTR plan, the City will set the goals and targets for the affected loyers. For erR program adrnlnlstra , responsible for ensuring that affected employers are in compliance with the CTR law. In partnership with the City, King County Metro will be responsible for employer outreach, conducting marketing and promotional activities, and rovidin services toCTR-affected work sites. Employers that are affected under the CTR law are responsible for notifying the City when they are affected. Employers are responsible for implementing their CTR program requirements, including information distribution, designating an ETC, submitting program reports, delegating adequate time for ETCs to perform duties and im lementin rogram elements. I'iCTR P,rograrn Aetivitiei:;<: ":., .:",;- '; Policies and Regulations. " Update Comprehensive Plan CTR Pro ram Enforcement Implement Vision of Downtown Federal Wa and Centers Review Parkin Policies fServices and Fadliti.es < 'L Transit Services Van pool Services ";'_~C'_'._-", ';"'j !<~ .. '. .,. .,. ->.f.'t-:" ... ~"" ',-:"".. _' - _... I.:., . <1 .. .. . . '1; City of Federal Way 2008 Cit of Federal Wa City of Federal Way 2008 - 2011 , >'" ~- On- oin On-going Sounder and Regional Express Sound Transit Bus Ridematchin services Metro On-going On- oin City of Federal Way Draft Commute Trip Reduction Plan June 2007 50 Bicycle and Pedestrian City of Federal Way Facilities ~M~t~~fii1~'and'lne~~liYes' " r Wheel Options Campaign Management Support Subsidies Parking Management Promotional Events Marketin and Education Coordination with Health A encies On-going On- oin On-going On oin . On- oin On-going City of Federal Way Draft Commute Trip Reduction Plan June 2007 51 VIII. DOCUMENTATION OF CONSULTATION AND PUBLIC INVOLVEMENT On June 6, 2007, the City of Federal held a meeting with employer representatives from its CTR- affected work sites. The purpose of the meeting was to review the CTR Efficiency Act and to inform the employers of the new requirements. The City also discussed ideas and strategies that could help the CTR-affected work sites make progress towards meeting their goals. The meeting summary of the workshop can be found in Appendix F. In addition to meetina with employers. the City of Federal Way coordinated the development of its CTR plan with King County Metro, the Puget Sound Regional Council and other jurisdictions in King County. City of Federal Way Draft Commute Trip Reduction Plan 52 June 2007 APPENDICES Appendix A CITY OF FEDERAL WAY VICINITY CTR WORKSITE PLANS ." ;- legend ,___I '* eTR Siu ~rlell/llfll1 -Principal ',-..- -CoIlecto, 0_... -, ';- -Local "',<- i. ( '-,,~i r~r~;;r'~-~ - ._-1 .. : ,,--..... ; ; ..,.~ I ; ,<"" ,,",:' ~:~~-~:.' , h1JY :\..l( ..i!'-: "; i i i! ~ j.' .....---! - -I ) ~ :,'.:',1i, J . ~ , J1c~;:~~ . . ---.- or-=- , - !,,-. L.': '::~Hdj ,---- \ it/. l'Ibyeth_ilmPlo' : \. ,,' ,.. !l , . ,., .... ... , -}..a.rgerll\llPll\' Co.) .'. ~"''''._: _ ; r,.' -.! ) 1. }<: L ,\!-. e -r- _--f _T~:;:t - f ~, I . -_M'--I ,-- , . ,," I -~~';';~.smgir--- 1d\1sl~ -- .-'--- ui--::-i- - / . f L_ L +!j1_1 [ ; -/ q j ! [lJ Perteet M~y 14, 2007 ;-~i-: ,1,"- ; i '.,' , , r-'- o 0.25 0,5 0.75 1 .Miles Federnl Way CTR Plan Federal Way CTR Worksi!"" FkJlIIe A Appendix B CITY OF FEDERAL WAY COMPREHENSIVE PLAN . City of Federal Way Comprehensive Plan 1:Z-?~ ::;:-::;;:.~ ,g.r, "tGn~' "." j::; ,. CPilnty J I!f {:~t~ ... .{,'., PUj?,f;.'t. .cioun<! i I I . ;j 'I , .,l. '-.- _J o , i} l;~~~f~~"'= h_' ~Fed~.~.~ Federal Way CTR Plan Federal Way CTR Employers 2006 Comprehensive Plan Map Source Date: April 2006 Figure B ~ Perteet May 14, 2007 Appendix C. CITY OF FEDERAL WAY ZONING MAP City of Federal Way "~G:J~:-'---"':'~'~"_~'.' i ~".. f CIlVlIt'/.' .: .0, . '. .! . . . ..' _ l. '. . .. ,. : ," ..,';. ,I . . Official Zoning Map ~~~:.. P~:g('t Sound ....--.r-~ r.}.., ~'T~! ! I\~- ~f-'~'- ; _ i ._"J ,h Yi '.1 ; -~ ! . ! " I f ~~. i '\0 ( '. "'- ~ ,,/ 'i-0'1' \..J .~~ ' .. __.!J L.; h;., . lit> /. ,'1' " Fo . "-'.:.]-';1 ,"< J~ '"j"" "'" ,.) <. .'.. ' ;ll " -p...........-----f. . I , J~~, " " I'; /;.:",;,'1 II '.f ./". I . .,'., ,o.K'j . "/ ,- . "1" .' ,.... j , . ;4':1." /.'1, .. ~ . '..t....".. ~"--"--_.-.- , , .Jl.~___~_~__ . ;} l.~~~~~:~~=;: ..J ~ ~eralWay ~ ~ Perteet May 14. 2007 Federal Way eTR Plan Federal Way eTR Employers 2006 Zoning Map Map Source Dale: April 2006 Figure e AI~pendix D CITY OF FEDERAL WAY TRANSIT SERVICES AND FACILITIES ~ng CountyMetJo Bus Stop Padl & Ride ;-1 ' - __..J..-- >- N i ! J\;-ut:l-~ ~ Perteet M~y 14, 2007 i i ~:-i.__ ? 1=:. 'Ut'J i>+~- ,HOO \ " i '.,! [:' i l~ ) ) 1\1.( ,,'HWln1tH#1 o 0.25. 0,5 0.75 1 ,Miles Federal Wny eTR Worl<s ites Tmnslt Routes, Bus Stops. and Park & Rid. Facilities FigureD r----.-'-."" -~._--_. I '" l iE is E lit D _ '''IiloU..,"",~~ I - !D.I!i~"~aotil~ I ~DM.OIl!$1I"Iin, ~.rio'l~~,Il,'~IW cd PO"""'t..jl"",~f'*t1iiii4,l.... II m II II .,.~ ~, ~ ~ !. ~~l..;j.i~"d.~1jII! ~~JIi~{mI:~ ~,~~, ~~"iW,JJ~~' 11;i'uII~ ~O'~ €I ~i~ ~~~G1/lI61l I1rI:itcil~~ ~~"~\'!i'J;jl~~,~ '"':. ""t,".;:': , OO'fmltl 'lilJ~ ~i1: , <,:1' " , ,:f~J:l: ~. '--........,..... ,\ .~~:~ 1~1~.ao. ~fn, 1 ~ 1~ .' . ~-~......- \ . ~,,~i\ Gi"~iii . 1)1L I~ II g. Ir,.m~ I'il. 1~il'(l [ill. I~O .i ~ !~~ ~ Q. ~ ;:1'. I~ il:l.l~ ,] ~ I~~ I 11:Q.1~ ! 15. ~;; ; 1-g. I~~ ,_!!,.I~ \, I .I FIE:O,IERA,l WA.Y Actfive CTR S;iites '" ~ . "'" ~~.~1 llEGENID -:.~:r~l1Jf~ :::JI:E: ~~~~""""'w~~.!;~ ~~1iIlj.1v,.jiJ"'."'1'~T - ""'I1s;!~li!i'!2Ifr:1~f1Jl\";I:fq;1l1lJ;!l~:: ......... P.!2.:<:lI\I~;~~~>P: Uij! II _lEl1!p>4.~~~ GJ ~~!tr @ ""~I~~ fimSI'iV-lJ.lI;iB\ll;T1:lll""""",IJl..IlJj1i], fII:I~F'~~ 'd1F>> ,,~, < . ,l'. , ~{\ " '!' I!Il ,. .... r:~~.~~ -'8 ~f,gmrtr \ ~.", ". .. .~ (~~..,.,.~. ,d'" " ~,'~ ' ~~~ '7 ~"\ " " \" FEID'EIRA,L, 'W'A Y T rans[~ Routes n.. IE G IE INlII} . , -.. ~'~wDllkby.~ . ,';',., ': - ~,R~i..fiput~~ , r-- IC;;n ~ IhmbU'll - :' r--1t.. ~. ~ l!k.~ ..L.~1 L.:!!!.J.i!I~ L!:!J ~ E!!I """".., ~ E) =r~\l4I l " :'.'J ,to.-," '1_0 ",,c,,''','' ....'~ .._--:":...v..~,,,...-- , . J .. ; +:' I' t I lffirrn1I~i ~ ;8 1Dn!Jl &grdy Appendix E CITY OF FEDERAL WAY NON-MOTORIZED FACILITIES ~ Scale: ~ ~\e /"':'-./ /..... /v' N N Federal Way CitY LimitS potential AnneY-atiOn Mea ClasS 1 {separate Trail) ClasS 2 {Marked Bike Ulnes) ClasS 3 {Bike Route) ~ perteet May 14, 2001 B\cyc\e Facmt\eS p\an federal Way C1R Plan federal Way C1R Erllployers Non_MotOrized facilIties Map Source pate: october 2006 . figure E ~ federal Way Appendix F COMMUTE TRIP REDUCTION WORKSHOP SUMMARY City of Federal CTR Employer Workshop Tuesday, June 5, 2007 Federal Way City Hall On June 5, 2007, the City of Federal Way held a meeting to discuss the CTR Efficiency Act with CTR-affected work sites in Federal Way. The following individuals were in attendance at the . meeting: AQenda: · Introductory Remarks - Sarady Long, City of Federal Way · Overview of eTR Efficiency Act - Jonathan Dong, Perteet Inc. · Group Discussions led by Jonathan Dong, Perteet Ine Summary of Small Group Discussions: 1. What are the challenges facing your organization as it implements the CTR program? · It is very difficult to convert people from using drive alone vehicles to non-drive alone vehicles because people want flexibility with their travel. · Some organizations have very limited resources and it is difficult to provide resources for the CTR program. · There is high turnover among staff at some organizations, · Transit is not accessibility to some of the work sites. · Van pools are hard to form because it is difficult to get at least five people together who have the same schedule. · Van pooling is difficult because it is hard to get drivers. · Van pooling is cost prohibitive. 2. What are your suggestions for improving the CTR program? · Implement tolls at bridges which will discourage people from driving. · Provide incentives for using non-drive alone modes, particular vanpooling. · Provide subsidy to vanpool if they are unable to fill the van with at least 6 riders. · Increase communication to commuters about non-drive alone alternatives. · Restructure the way van pools are charged. Instead of charging by the van, charge by the trip to allow for flexibility for more riders. · Allow van pools to pick up other riders that do not regularly ride in the van. · Encourage employers to offer telework which is very popular among commuters. 3. What types of assistance would you like to see from the City and Metro? · Provide monetary assistance for using non-drive alternatives · Follow up with the van pool program to allow for more flexibility with ridership and cost structure. · Increase marketing and promotional activities. A~endix G COMMUTE TRIP REDUCTION SUMMARY OF POLICIES THAT SUPPORT eTR COMPREHENSIVE PLAN GOALS AND POLICIES ANALYSIS This section provides a list of CTR supportive comprehensive plan goals and policies that the City of Federal Way either has or doesn't have. The right hand column identifies the policies that the jurisdiction has in place relating to the recommended goals and policies in the left hand column. If the jurisdiction doesn't have some of the recommended goals and policies listed below, then they June want to consider adding some of these recommended goals and policies to their comprehensive plan during the next update. ~~lliUJ~{!j ~".':: f~ Land Use Element Enter into agreements and establish procedures for setting priorities, programming, maintaining and financing for countywide, regional and state transportation facilities and services consistent with the GMA current federal transportation legislation Land use and transportation goals and decisions should be integrated with one another and coordinated with adjacent jurisdictions and with the Regional Transportation Plan to determine the types and levels of transportation facilities to be provided within the unincorporated county. The county/city should use future land use projections to identify and provide for adequate safety, structural, rights-of-way and other possible improvements that support vehicle transportation, non-motorized and . transit needs of the region plus use alternative transit modes as areas develop. . Integrate Commute Trip Reduction land use planning by requiring non- motorized pedestrian connections between retail, living, and work places. Non-motorized connects shall include, but not be limited to: transit connections, bus stops, sidewalks, bike facilities, trails and encouraging employers to participate in ride sharing programs. When evaluating land use changes to the Comprehensive Plan, proposals should include an analysis of how the development furthers the goals of Commute Trip Reduction planning. LUP46 None None Recommendations, but no policies or goals. LUP17, 31, 32, 41, 43 None ~~ 1~f2J ~....I" I~ Pursue transportation demand management (T local/regional level by coordinating with region customers see their travel choices and the var coordinated, integrated system that makes a d Example: Regulations to influence travel behavior Marketing Improvements in services and facilities Require the integration of non-motorized and Ir planning and developing urban centers or GTE Establish urban centers and/or GTEC's where regional transit agencies, or work with the app expand service to the urban center within a re ~~~ Ihl (!ffimill ~ OM) strategies at the None al and state,partners so ious TOM promotions as a ifference in the community. ansit connections when LUP38 -C's. . . - . . - they can be served by LUP38 ropriate transit agency to asonable timeframe. ocated in urban growth NA of community and safe, i1ities and public transit would trigger development NA ble comprehensive plans, ng pedestrian facilities, LUP25 tacles, public art, and open newly developing areas of LUP31. 32 kages with the rest of the friendly design features in LUP 38 view process. Examples Iking distances to activities alkways or arcades d waiting areas for transit walks and walkways are NA strip or drainage swale. Urban Design Encourage new housing developments to be I areas and small towns to help provide a sense non-motorized transportation to community fac modes. Discourage transportation improvements that that is premature or not consistent with applica policies, or zoning. . Provide aesthetic and functional amenities alo such as water fountains, benches, trash recep spaces (such as seating plazas). Provide pedestrian, and bicycle connections in the city, promoting both internal access and lin city. Incorporate transit-supportive and pedestrian new development through the development re include: Provide pedestrian pathways that minimize wa and to transit stops. Provide weather protection such as covered w connecting building developments, and covere and ridesharing. Incorporate guidelines for addressing that side separated from the roadway by a landscaping '~~'f.I1t:j~~ ~...... .~ Adopt pedestrian friendly design guidelines, especially in high pedestrian activity zones, such as wide sidewalks, lC!ndscape buffers or strips, street trees, adequate lighting, traffic calming measures (such as traffic circles, curb bulbs, raised medians, speed tables and chicanes), special avements, and bollards. Adopt development design standards that promote a pedestrian friendly environment. Such standards May include reduced building setbacks, requirements for display windows, building entrances oriented toward the street, and locating parking lots to the rear or side of buildings. Secure bike lanes and trail improvements or easements through the development review process to develop portions of the bicycle and pedestrian system. Require new developments to incorporate non-motorized features or programs designed to promote use of alternatives to single-occupant vehicles, such as; . Preferential parking for car pools and van pools . Special loading and unloading facilities . Transit facilities, including comfortable bus stops, and waiting areas, adequate turning room, and where appropriate, signal preemption and queue-jump lanes . Bicycle parking and related facilities Pursue strategies that make transit safe, secure,comfortable, and affordable. Integrate multiple access modes, including buses, carpools, and van pools, bicycles, and pedestrians. Integrate transit-oriented development opportunities with the private and public sectors. Discourage the development of major, stand-alone park and ride facilities with city limits. Situations where additions to park and ride capacity could be considered include: At the terminus for a major, regional transit system. When opportunities exist for "shared parking "(e.g., where transit commuter parking can be leased from another development. Such as a shopping center, movie theatre, church, etc.) Areas where alternatives to automobile uses are particularly inadequate . (e.g., lack of direct transit system, or pedestrian and bicycle access) or cannot be provided in a cost-effective manner. l;~~~ i.Ilil~~ LUP25 LUP32 LUP61, 170 None None None None None , 't; j~~1i1UJ~&j ~&j~ ~.... .1' . I~ 1tJ~~ Allow a reduction in the number of required parking spaces if a Recommendations, development provides ride-share programs, car pool parking spaces, bike but no policies or racks, lockers or other approved non-motorized parking options.. goals. Encourage transit oriented development and pedestrian friendly land use LUP38 characteristics through zoning and land use policies that encourage mixtures of land uses, increased densities in targeted areas with design standards. Adopt a parking credit program that allows developers to reduce the Recommendajions, number of required parking spac~$_ if they PUJvide a[l511t~rnaJive but no policies or - . goals. - - transportation program to drive alone vehicles. <, . ltousing Element c- . - : ;. Work with other jurisdictions to achieve ajobs/housing balance that None makes it possible for people to live closer to where they work. Promote quality, community-friendly residential development, through None features such as enhanced open space and pedestrian connectivity. " tJ~pital 'Facilities Element . .. Explore the possibility of encouraging cooperative funding for bicycle None trails. Implement a methodology for public-private partnerships when it would CFP 27 result in a. more efficient use of public resources. Aggressively seek funding opportunities for safety, mobility, intermodal, CFP 22, 24 bicycle, pedestrian, neighborhood, and transportation demand . management improvements Provide adequate and predictable funding to construct and maintain None pedestri?n and bicycle capital projects. Effectively link pedestrian project funding and approval decisions to None priorities identified in the CTR plan, as well as the Non-Motorized element of the jurisdiction's Comprehensive Plan. Support a greater investment in pedestrian enhancements, and ensure None that all new transportation projects include funding for pedestrian improvements. Continue programs to construct, maintain, and repair sidewalks. None Assign high priority to pedestrian and bicycle projects that provide access None to major employment areas and activity centers, provide linkages to transit, complete planned bicycle facilities and provide system connectivity. ,,;. ~~~~i2l ~..I" I~ Effectively link TOM program funding and approval decisions to priorities identified in the CTR plan, as well as the transportation element of the jurisdiction's Comprehensive Plan. Utilities Element Secure sidewalk and trail easements over existing utility lines where ever feasible T.ransportation Elefn'ent ~i2l~ lID @!m.:n:fi ~ None Carpools, Van pools, & Ride Share ~ None Ensure that the city as an employer sets a positive example by maintaining a strong transportation demand management program for its employees. Pedestrian System Connectivity ~ The city should ensure that continuous and/or direct bicycle lanes are provided between all jurisdictions and major activity centers. Consider pedestrians along with other travel modes in all aspects of developing the transportation system. Provide safe and convenient pedestrian access in all new and improved transportation projects, unless exceptional circumstances exist. Remove barriers and deterrents along the existing pedestrian system to create better access between employment facilities, residential and other uses. TP62 TP62 Recommendations, but no 'policies or goals. Coordinate the local jurisdiction's existing and planned pedestrian system TP65 with adjacent jurisdictions to provide a continuous, coordinated system, especially when major employment and activity centers are nearby. Secure sidewalks and trail Improvements or easements through the development review process to develop portions of the pedestrian system. Recommendations, but no policies or goals. Pedestrian Safety and Security ,'., ' Adopt and use national (American Association of State Highway and Transportation Officials, AASHTO) design standards for pedestrian facilities. Address the special needs of citizens with various degrees of mobility in planning, designing, implementing and maintaining pedestrian facilities. Provide consistently designed pedestrian activated signal crossings, and consider technologies that enhance pedestrian safety at crossings"such as longer crossing times and audible crossings. ReCOmmendations, but no policies or goals. TP53, 70 None Pede Cond arou and t Inclu trails (for WI lmple pede cente recre 1 . ~li1ru~.&!J ~&!J~ ."00, .1' '". I~ ttn~~ ider access management to reduce the number of conflict pOints TP22 ways) between pedestrians and vehicles, thereby improving strian safety. re that pedestrian facilities are designed and monitored to improve Recommendations, rity and safety, through lighting, openness, vegetation upkeep and but no policies or rity features such as panic buttons at key locations. goals. gn midblock crossings with safety as a high priority, and consider None vements such as pedestrian crossing signals, flared curbs outsM>edestriaruefugeJslands,Jlledians,-ancladequatasight nce around parked vehicles. strian and Bicycle Convenience ~ uct periodic analyses of bicycle and pedestrian environments in and None nd urban centers and regional transit stations to identify deficiencies o plan access improvements. de bicycle facilities in the six-year capital improvement program (for None that will be utilized by bikes) or the six-year transportation program 'dening shoulder projects that will accommodate bikes). ment way-finding (signage) along sidewalks and trails that direct None strians to key locations or destinations, such as major activity rs, business districts, institutions, major medical facilities, parks or ational facilities. ide internal pedestrian circulation systems within and between TP62, TP64, TG4 ing, new or redeveloping commercial, multi-family or single family lopments, and other appropriate activity centers. Provide convenient ections to frontage pedestrian systems and transit facilities. urage transit use by improving pedestrian and bicycle linkages to the TP74 'ng and fu.ture transit and school bus system, and by improving the rity of and utility of park-and-ride lots and bus stops. ide bicycle connections and secure bicycle parking and storage Recommendations, enient to major transit facilities; increase the number of secure but no policies or -'.: ng areas for bicycles. goals. uct bicycle transportation studies to improve safety and overall None ty of bicycling. erate with the public and private schools, bicycle clubs and other TP56 sts groups to provide education and strategies to promote safe skills and the transportation and recreation opportunities of ling. ~ l~ Cons (drive pede Ensu secu secu Desi impro Ihl"1b dista or Prov exi~t deve conn Enco existi secu Prov conv parki Cond quali Coop .intere riding bicyc . .. ~li1UJ~&!l @:I!rlffi)~. .t. . .. .~ Improve mobility and safe access for walking and bicycling, and create incentives to promote non-motorized travel to employment centers, commercial districts, transit stations, schools and major institutions, and recreational destinations Update and review the Pedestrian and Bicycle transportation Plan every five years. The updates should consider the existing and future role of the single-occupant vehicle in relation to non-motorized and public transportation modes, as well as newly annexed areas, areas _experiencingJJllf.or.es.eeo.-de'LelQpment andLouedevelopment and other emerging issues. Develop an effective "share the road/share the trail" concept for pedestrian and bicycle education programs .for the motorized and non- motorized public. j ~&!l~ fi1J @:nmrrfi~ TP54, 56, 57, 64 None " Recommendations, but no policies or "goals. Accessibility ._ Sidewalks or pedestrian facilities should be located along all both sides of TP50 all arterials, collectors, and at least one side of most local streets. Pedestrian facilities should be wide enough to allow the disabled, such as TP53, 62 wheelchair users, to access them, usually a minimum of 5' to 6'. A wider facility should be provided along principal arterials (generally a minimum of 8'), or in business districts that attract more pedestrians. Direct pedestrian linkages should be considered whenever possible, to TP54 connect between internal land uses and arterials. This reduces walking distances to transit stops and commercial uses. Public Transportation , ' Encourage interconnections and time coordination of public transportation TP71 modes (bus, coach and rail) to increase level of service and ridership. Work with transit providers to provide transit service that is fast, frequent, TP71 and reliable between urban centers and urban villages and that is accessible to most of the city's residences and businesses. Pursue strategies that make transit safe, secure, comfortable, and affordable. Support development of an integrated, regional high capacity transit TP25, 31, 33, TG6 system that links urban centers within the city and the region. Develop partnerships with transit providers to implement projects TP71, 74, 62 providing neighborhood-to-transit links that improve pedestrian and bicycle access to transit services and facilities. ~~~~!2J ~........ .~ Coordinate with regional, state, and federal agencies, local governments, and transit providers when planning and operating transportation facilities and services in order to promote regional mobility for people and goods and the urban center approach to growth management. Design transit access into large developments, considering bus lanes, stops, shelters, non-motorized lanes & facilities as part, of the project. design Coordinate with transit providers and the private sector to develop and _. -- - impLeme.ol..c.ornp.atibl.eJr.allSP-Qrlation demand management re ulations and strategies that are consistent with the Commute Trip Reduction Act. Work with car share companies to provide car.share opportunities at key locations, such as major employers, business districts, and high density residential areas. Provide preferential lanes, such as High Occupancy Vehicle (HOV) lanes Recommendations, on roads which will benefit commuters the most, such as those with major but no policies or goals. transit routes, and those experiencing the weatest congestion. l ~!2J~ lID ~ IillillliJ TP71 TP73, 75 TG5, TP58, 59, 66 None For water-borne travel across puget Sound, encourage the expansion of the passenger-only ferry service and land-side facilities and terminals that encourage walk-on (by-foot, bicycle, transit) trips rather than ferry travel with automobiles. 7 Coordinate ferry arrivals and departures with mass transit systems to None ensure an efficient flow of people and traffic. Educate.the general public and public officials about the economic, transportation system performance, environmental, health and social .benefits of walking and biking and develop improved programs to encourage increased levels of walking and biking. Educate drivers and pedestrians about pedestrian safety issues, and enforce pedestrian related laws. Consider the formation of a pedestrian advisory committee to provide input to the jurisdiction (staff and elected officials) on pedestrian related issues and needs, as well as review of major transportation projects to ensure that pedestrian needs are adequately addressed or considered. Recommendations, but no policies or goals. Recommendations, but no policies or goals. Already in place ~~liiijj~&!J ~~.,...", .~ Develop a pedestrian walking/biking map that is focused on major activity centers, such as business districts or major employment areas. The map should identify sidewalks, trails, bike routes, transit corridors and bus stops/transit centers, and key activity centers such as institutional uses and government centers, major employers, commercial or retail areas, parks, and other points of interest. : ~&!J~ ! rru~~ Already exist Monitoring " '"-,,,", Ensure that the local government monitors the results of its TOM programs and-policies, and continually -evalu-ate-changs-s-n-e-eded-to improve mode split goals. Continually evaluate large employer CTR program effectiveness and reduce the employer threshold if needed to achieve the jurisdiction's mode split goals. . ~ ...'!:,c::oti.~ffiiFPevelopnient~h~megt .. Promote public awareness of the impact travel choice.s have on household finances, personal quality of life, society, and the environment, and increase awareness of the range of travel choices available. TG5 TG5 Recommendations, but no policies or goals. Employment . Require large employers to implement a commute trip reduction program None for employees, as mandated by the Commute Trip Reduction Act. The county/city should encourage employers in urbanized areas to offer None staggered work hours or flextime and other Transportation demand Management programs such as parking management, ride match services and preferential parking of van pools, carpools, covered bike racks, lockers and showers at work sites. Encourage employers to provide information and marketing on commute None altematives, such as transit schedules, rideshare information, and guaranteed ride home programs. Encourage employers to develop telecommuting options, which allow None employees to work one or more days at home or at a "satellite work center" closer to their homes. Encourage employers to allow flexible work schedules or compressed None work weeks to help reduce the number of vehicles using local and regional roadways. Encourage major employers to provide daycare opportunities onsite or None nearby. ~~'WUl~f2l ~..... .~ Encourage employers to provide subsidies to employees who commute using other modes, such as free or reduced prices for transit passes, or discounted parking for rideshare vehicles. Parks & Open Space Element Provide for adequate roadway, pedestrian, and bicycling connections in newly developing areas of the city, promoting both internal access and linkages with the rest of the city. Identify areas to be designated as pedestrian promenades, with pedestrian-friendlyenvironments. Provide for uniform bicycle and pedestrian markings and design standards for travel along city bikeways and walkways. . ~ ement. ~, ement - ement ~f2l~ IID~ None No P&O EI No P&O EI No P&O EI A~endix H GLOSSARY OF TERMS GLOSSARY OF TERMS Affected Employee: Under the Commute Trip Reduction (CTR) law, an affected employee is a full-time employee who regularly begins work between 6 a,m. and 9 a,m., at a single work site, on tow or more weekdays for at least 12 continuous months. Affected Employer: An employer is "affected" under the CTR law if there are at least 100 "affected" employees at a single work site, Alternative Work Schedules: AWS programs offer alternatives to the typical eight-hour work day. OpJiQns include Vex-time, a compressed wor~ week, and stagge(ed work hours, _ _ _ _ Automobile Dependency: Transportation and land use patterns that result in high levels of automobile use and limited transportation alternatives. In this case, "automobile" includes cars, vans, light trucks, SUVs and motorcycles Base Year: The CTR law requires affected employers to measure the results of their employee trip program against base year values for VMT and drive alone vehicles. The goal year is 2011. Bus Rapid Transit: Special lanes dedicated to transit buses, often incorporating other features to insure high quality transit service. - Carpool: Two to six people age 16 and older, sharing the ride in an automobile to and from the work place. Commute: The trip made by an employee between their home and work locations, regardless of the distance or mode used. Compressed Work Week: A work week that is compressed from the typical five-day, 40 hour work week into a shorter work week but maintaining the same number of hours. Commute Trip Reduction Program: A CTR program is comprised of strategies used by an employer to reduce employee use of single-occupant vehiCles (SOVs) and the vehicle miles traveled (VMT) per employee. The CTR program specifies the measures to be used that will achieve the target goals. Drive Alone Vehicles:.A vehicle that is occupied by one person. Employee Transportation Coordinator: The CTR law requires employers to appoint an employee transportation coordinator, or ETC. The personal is personal change agent who provides the "human touch" needed to remedy traffic congestion and air pollution problems. An ETC is the organization's key contact person providing commuting information to employees and liaison activities with transit agencies and local jurisdictions. The ETC creates marketing strategies, administers employee ridesharing programs, and measures results. _ Guaranteed Ride Home (GRH): GRH programs provide an emergency ride home for employees who commute to work in a ridesharing mode and have an illness or emergency. Typically, an employee can take a cab ride home and charge the ride to their employer's account or be reimbursed for the expense. High-Occupancy Vehicle (HOV): a passenger vehicle carrying more than a specified minimum number of passengers. HOVs include carpools, vanpools, and buses. HOV requirements are often indicated as 3+ (three or more passengers required) or 4+ (four or more passengers required). HOV Lane: This is a traffic lane limited to carrying high occupancy vehicles (HOVs) and certain other qualified vehicles. HOT Lanes (High Occupancy Toll Lanes): HOV facilities that allow lower occupancy vehicles, such as solo drivers, to use the facility if they pay a toll. This offers users three options: drive alone on an un priced but congested general purpose lane, drive alone and pay to use a less congested lane, or rideshare (carpool, vanpool or ride transit) to use a less congested lane without any additional fee. Mobility: The movement of people and goods. Mobility Management (Also called Transportation Demand Management): Various strategies that change travel behavior (how, when and where people travel) in order to increase transport system efficiency and achieve specific objectives such as reduced traffic congestion, road and parking cost savings, increased safety, improved mobility for non-drivers, energy conservation and pollution emission reductions. Nonmotorized Transportation (also known as Active Transportation and Human Powered Transportation) includes Walking, Bicycling, Small-Wheeled Transport (skates, skateboards, push scooters and hand carts) and Wheelchair travel. Parking Management: Strategies aimed at making better use of available parking supply. Parking management strategies include preferential parking or price discounts for carpools and/or short- term parkers, and disincentives, prohibitions and price supplements for those contributing more to congestion. Parking Pricing: Strategy to reduce automobile use by requiring motorists to pay directly for using parking facilities. Time variable parking pricing can be used as a congestion reduction strategy. Parking Cash.Out: This means that people (typically commuters, and sometimes residents of multi-family housing) who are offered a free parking space are also offered the cash equivalent when they use alternative transportation modes and so do not impose parking costs. Ridesharing: Ridesharing is any cooperative effort of two or more people sharing a motor vehicle traveling to a common destination, such as a work site. Carpools and vanpools are common forms of ridesharing. Smart Growth: Land use development practices that create more resource efficient and livable communities, with more Accessible land use patterns. An alternative to sprawl. Sprawl: Dispersed, low-density, single-use, automobile dependent land use patterns. Stakeholder: Individuals or groups that are affected by a'decisionand have an interest in its outcome. Teleworking: Teleworking involves the use of telephones, computers, and other technology to work from a location other than a conventional office. Transportation Demand Management (TOM): Various strategies that change travel behavior (how, when and where people travel) in order to increase transport system efficiency and achieve specific objectives such as reduced traffic congestion, road and parking cost savings, increased safety, improved mobility for non-drivers, energy conservation and pollution emission reductions. Also called Mobility Management. Transportation Management Association (TMA): A TMA is a partnership or organization that brings interested parties together to work on transportation issues. Van pool: A van pool consists of seven to fifteen people sharing their commute in a passenger van, generally riding to the same place of employment. Vehicle Miles Traveled: Number of miles a vehicle has traveled for a commute. COUNCIL MEETING DATE: July 17,2007 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: City Center Access Project - Draft Public Involvement and Communication Plan and Public Stakeholder Team Member and Process Approval POLlCY QUESTION: Should Council approve the Draft Public Involvement and Communication Plan that includes the Public Stakeholder team level of involvement? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 2, 2007 CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other _~!::\J.:_~_~~_~~~!~~_:_.._M~!),.'.lnn~_.~~~~~~~iL~':~=-'-_~~!!!~~I!:~f.f.!~~!!_g~l!~~!__._._~~~~:_.~~?.~_~~~~_r.:~~_____.__.._____._.._ Attachments: · Memorandum to the Land Use and Transportation Committee dated July 2, 2007 · Federal Way City Center Access Project Draft Public Involvement and Communications Plan Options Considered: 1. Approve the Draft Public Involvement and Communications Plan (PICP) (attached) which includes the Public Stakeholder team level of involvement proposed by staff for Phase II of the City Center Access Project. 2. Approve the Draft Public Involvement and Communications Plan (PICP) (attached), but do not approve the Public Stakeholders team level of involvement proposed by staff for Phase II of the City Center Access Project and provide direction to staff. 3. Do not approve the Draft Public Involvement and Communications Plan (PICP) (attached) or the Public Stakeholders team level of involvement proposed by staff for Phase II of the City Center Access Project and provide direction to staff. _._..._-~.-._--_._...._._---_.._.._.._---_._........_.._-..........----..................---....-..--......__..__.....___......_...___.___................_...._.____....._....._.......___.._.__._.._._...d___......._.______..__._._.____ STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the July 17,2007 City Council Consent A enda for a roval. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~/{ Committee- Council Committee Council COMMITTEE RECOMMENDATION: Forward staffrecommendation for Option 1 to the July 17,2007 City Council Consent Agenda for approval. Jack Dovey, Chair Linda Kochmar, Member Dean McColgan, Member PROPOSED COUNCIL MOTION: "I move approval of the Draft Public Involvement and Communication Plan which also includes the Public Stakeholder team level of involvement proposed by staff for Phase II of the City Center Access Project. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2nd, 2007 Land Use and Transportation Committee (LUTC) Neal Beats, City Manager Maryanne Zukowski, P.E., Senior Traffic Engineer ~ City Center Access Project - Draft Public Involvement and Communication Plan and Public Stakeholder Team Member and Process Approval BACKGROUND: In May of 2007, City Council approved authorization to proceed with Phase II of the City Center Access Project, Final Access Point Decision Report (APDR) and Environmental Assessment (EA). From 2003 to 2006, the City of Federal Way, in conjunction with project partners, Washington State Department of Transportation (WSDOT), Federal Highways Administration (FHW A), Puget Sound Regional Council (PSRC), the additional supporting agencies (the "Core Support Team"), and the Public Stake Holder Team performed a feasibility study to determine viable access solutions to the safety issues and the congestion at the interchange of S 320th Street and Interstate 5 (1-5) (access to Federal Way City Center). The FHW A stated that the City of Federal Way Feasibility Project was one of the finest examples of "Context - Sensitive" design that the FHW A had ever seen. The "Context - Sensitive" design approach the staff used in the previous project phase was the inclusion of a Public Stakeholder Team. The Public Stakeholder Team level of involvement is not defined in the federal public involvement requirements, but it is important to note that this form of team has significant amounts of benefits to the project itself and the project's success. A public team has the opportunity to provide input and guidance into the formation of decision making structure. A public team also provides local knowledge to a consultant team and external agencies not directly linked to the community. The public team acts as an advisory body. PROPOSAL Staff would like to make the Committee aware that there are impacts to project cost and scope for the inclusion of a Public Stakeholder Team. Based on staff experience and knowledge of the level of work involved, this project should include approximately ten (10) Public Stakeholder team meetings, at significant milestones during the life of the project (two and one-half years). DRAFT PUBLIC INVOLVEMENT AND COMMUNICATIONS PLAN (PICP) A requirement for this project is to participate in specific levels of public interaction during the environmental process. Staff has prepared a draft plan (attached) for the Committee and Council to comment on prior to including this task in the Request for Proposals. The PICP will remain in draft form for a majority of the initial stages of the project. Staff would also like to make the Committee aware that the scope proposed thus far carries the component of the Public Stakeholder Team at a level of involvement and interaction with the community that will benefit the project's process and progress. Federal Way City Center Access Project Drafl Public Involvement and . Communications Plan Working Document Prepared for City of Federal Way Land Use and Transportation Committee City Council January 2007 Revised May 23, 2007 Revised June 5, 2007 Prepared by Maryanne Zukowski, P.E. City of Federal Way K:\TRAFFIC\I-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOL VMENT ORAFT\JUNE VERSION PHASE 2 PI_PLANJEDWA Y _CCAP _1.2007.DOC JUNE 19.2007 Contents Introducti on . ......... ... .... '" ..... ....... ... ...... ...... ............ .... ...... ..... ............ ....... ... ..... ..... ........................ 3 Public Involvement and Communication Goals ................................................................... 3 Opportunities for Public Input to the Study Process ........................................................... 6 Mechanisms for Sharing and Receiving Information................................................. 6 Stakeholder Team Recruitment.... ......... ......... ......... ................ ..... .......... ..11 Stakeholder Team Meetings....... ......... ....... ...... ..... ............... ......... .., .... ...12 Project Flyers/Invitations (Press Releases) .................................................................. 8 Open Houses.................................................................................................................... 9 Specialty Briefings............................................................................. ....10 City Council Briefings........................................................................... .13 Newsletters....................................................................................................................... 7 Web Page .................................................................. ........................................................ 9 Figures 1 Phase 1 Study Area.......................................................................................................... 5 Tables 1 Stakeholder Team..................................................................................7 2 Template for Public Involvement Milestones and Schedule ................................... 20 K:ITRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT DRAFT\JUNE VERSION PHASE 2 PI_PLANJEDWAY_CCAPJ2007.DOC 2 JUNE 19. 2007 Introduction The City Center Access Project Phase 2 is an assessment oftwo transportation infrastructure alternatives and various transportation demand system options within the vicinity of S 320th St. and the Interchange at 1-5. The specific study area is to be determined by the Phase 2 project in an Environmental Assessment (EA). Figure 1 shows the Phase I study area. The City of Federal Way's 6-year Transportation Improvement Plan (TIP) and the 20-year Capital Ifuprovement Plan (CIP) identify the City Center Access Project as a variety of potential integrated projects to mitigate safety and congestion as the S 320th St. Interchange at 1-5. The number of options that were screened in Phase 1 was 47. Currently, Phase 2 includes local road improvements and modifications to current interstate access at two specific locations. The City Center Access Project has multiple phases. The Phase 1 Feasibility Study and Draft Access Point Decision Report (APDR) were completed between 2003 to 2006. The schedule for Phase 2 is three years and will result in a preferred alternative of transportation improvements. The Phase 2 project scope will propose screening processes to be approved by the project core team, with input from the Public Stakeholder Team. The processes are intended to identify and evaluate the two alternatives against a "no build" alternative. These processes are intended to be presented to the public and City Council for approval. An APDR request is the first step in the process of securing the necessary approvals from WSDOT and the Federal Highway Administration (FHW A) to modify an interstate interchange. Phase 2 ofthe study, preparation of the Final APDR, EA, and Preliminary Engineering is expected to take at a minimum of three years. Public Involvement and Communication Goals Public involvement and communication are important parts of the City Center Access Project, and this Draft Public Involvement and Communications Plan (PICP) provides the guidelines for informing the public about this study and for soliciting the public's opinions. The Draft PICP is a working document to identify and define the scope of work of the project. The PICP for Phase 2 ofthis project is determined to be a "Complex Project" for the "Level of Involvement." For this reason staffhas developed a draft PICP to be completed by a consultant and approved by Council. The PICP is a working document and shall be modified appropriate for the specific customers identified for this specific project. The consultant, as part of the contract for the project will gather demographic data from the City of Federal Way "Housing & Human Services Consolidation Plan 2006 - 2010" adopted March 7, 2005 and from the 2000 Census, identifying the general locations of minority and low-income populations within the study area. This data will also be reviewed to determine if populations in the study area will require special accommodation in the PICP in compliance with the Limited English Proficiency (LEP) Act. Populations include citizens who may K:\TRAFFIC\I-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOL VMENT DRAFNUNE VERSION PHASE 2 PI_PLANJEDWA Y _CCAP _1.2007.DOC 3 JUNE 19. 2007 traditionally be left out of the public interaction process. The PICP will be modified as appropriate for specific customers identified for these project improvements. The PICP shall also consider the need for and/or benefits of additional members to be added to the Public Stakeholder Team. Prior to finalizing the PICP, the consultants, in consultation with the city staff will identify a list of additional Public Stake Holders with which to conduct interviews. The interviews will promote a better understanding of community issues prior to the first public meetings and will determine whether or not additional members shall be added to the Public Stake Holder Team. The public involvement and communication goals ofthe study are to: . Inform the public about the project. . Provide opportunities for members of the public to share their local knowledge and express their opinions. . Create a liaison between the public and the technical core support and advisory team members. . Create an exchange of information that leads to public support for the project. K:ITRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOLVMENT ORAFTlJUNE VERSION PHASE 2 PI_PLANJEDWAY _CCAP _1.2007.DOC 4 JUNE 19, 2007 I'l~t<;'~, l""':'I~?,?"1:~~ ~l--~. \~: ..1 . j I 'I'....~ 1\";'"..."t' ) l . '" .,. 1 I' " ~ '.' ." ) ....-! r ' -' .., -~.':-- 11""" l.&' - '~" ..^'. . j .. " '- '), '" ~~ :" i 1 ~ ~:;c. -, -'.' ..", l .-'Tl.~j:o,'~ -, (~t 3. -<-'...- ~ \ .,.... ,:;;,~,~' 'i '3 ,~".J \(.\ . ;~~~ ;: .~1~~-..1 .' a ,''''jl~C'I-lc.~:w..~".{"", /, I' -: 0' .' . ~ · " t . a. ~Wi.1:I3J v r ^ . o' - \ I ,lo; ,":' .,.,,'. .... -iJ '/" ';'~'~'-J'l (~. ~ . ~ 8}'-: l;~,.'.:\'~~~l\:t':~~~> j ~~." 'j] ,,:. . 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'~I 'I . 1-" I '~ .:J 'l -\'''' 'J ~'it :1J'.-, !, , I ~ \J'I! -'\.' - ,J " . Iii, , , ~,. . f \" 1 J ij 1 - " - I tL "1 . ," '... "~-""''iI~' I -.. 'ar '-f 0, . (f'n'-'--l.~ ...,j..l",,"..... "I""" =tci::Jc:LJl:LlDO-:X;, '. ~ "a: l,.. . t ,,/ :"\) >"" " . a~;:-: 'f;""..;-',~ '~~~f~',: :: , I !'~ '! 'f,:' ,..J, ~.. ~: ~ I~~~' ~~ Q 0 ~~~~ }~ ,.<X ". :~'# (I ~ All ,J. " Cl "- ., !. I.i '" I ~ ...r. .1~~"}~''^'~1 ~ ----J-) ,~~) ~:~: .j~'~: 'il t. ~51 L': :) ( . f ~ i:.... ,;:.' "I I . ,.(", "I,S, , \ '5""',......1. "",! II--- \'G \ ''j,j:'' j '>.i -_',.' ~ '?' 8 .1':JJ'\~,\~,'/ 1 " ;::.:~ ~' ,:1 \"", A [::J. 0 I " --'" ,-,:t ,..~", ~,,,-. ' ~ . ~....:-:... t.:r'] ..~J"l ,{ J.~~) \", .) J. . , ~ ~ If t;(j L'" 1-;' - o'");~,)/ lJ - ~........ / ". ~ ... ; 'Jo.~l' J 'I ..,tJi..ti, (.' · Ill'!. ,..@JI~~'Rr."'-,~:J.(~, ),' j ",:",1 r " ; ".J.".....,.,j{-;'7"- '.1":., I ';'i t:. ,.,?~;:t,. i~~\/,;.c;(~;~l>. ~,; , ,1.J,l:.. cI .,.., .;... /;. '[l]t'~'r -,,', . : ~.c,-,. -. {;\:jj~ :.,I~~.'i;:,~=~i,,~-. _ - .' . I' ,. ...-..;...,1/".": l)....y~~ ' " . . I ...---4i~~' ~ d-,~ - 'I..' 11' f:tit'YJNiJmi1 --'-.. ~. CJ,.r: \ ,[ ~:.- .:..,.- . :'j ~ . . /' ,~ . ~l\'~ ; ',1 . tJ . .:, .' " ".Ji:';':. :-. " _.; ,>~~~{t ~/. ; ...... ,~;4~~ ',T}. :~ : ,,{~. 'J(-~. ~ ::.~ ;,,' _.t .:.1 (t., 'J. 7",.,. (!~~ ~~> \t~'.~.: ,~:!~J Figure 1 Study Area ~.} , K:\TRAFFIC\I.5 TO CITY CENTER ACCESS PROJECT PHASE 2\PUBLlC INVOL VMENT ORAFT\JUNE VERSION PHASE 2 PI_PLANfEDWA Y _CCAP _1.2007.DOC 5 JUNE 19, 2007 Opportunities for Public Input to the Study Process The public will have opportunities for involvement throughout the study. Scoping, meetings, Public Stakeholder meetings, Special Interest Group meetings, and Open Houses will provide opportunities for members of the public to meet and talk with City staff and the consultant team, and to share information, concerns or questions they may have with regards to the project. The major factors in the structure ofthe public involvement process plan will identify: . The desired participants / stakeholders and input to be requested. . The special approaches to solicit input of those traditionally underserved by transportation (Environmental Justice and Title VI) populations. . The legal requirements and constraints. . The special issues and areas of concern. . The need for public education on the project and environmental process and the best ways(s) to accomplish. . The procedures for considering and responding to public comments. . . The program for monitoring, evaluating and restructuring the plan when necessary. . The major project decision milestones and program scheduling. . The points at which specific public interaction is requested. The PIep for this project will use the following two approaches to solicit input from agencies and local citizens in the design and environmental process: . Informational program for dissemination of information to the general public, businesses, citizens groups, public agencies, Tribes, key stakeholders, public officials. . Scoping, Public Stakeholder meetings, Open Houses, Special Interest Groups and EAJDesign Hearing. Mechanisms for Sharing and Receiving Information The following describes the mechanisms and tools that are planned to be used to both inform and involve the public. Informational Program The consultant will develop and maintain the project's mailing list and e-mail list of all interested parties to include potentially affected residents, businesses, public officials, Tribes and environmental organizations. The mailing list developed and the database established is so that an extracted list of the recipients ofthe EA and the Revised / supplemental EA can be produced. Information will be extracted as needed for mailings to citizens, legislators, agencies K:ITRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT DRAFl\JUNE VERSION PHASE 2 PI_PLANJEOWAY _CCAP _1.2007.DOC 6 JUNE 19. 2007 (federal, state, county, city and regional) and Tribes. The city will be informed of any additions, deletions, or corrections to the list of which they become aware. Potential topics to be covered in each of the informational programs could include one or more ofthe following: · Time and location of any meetings. . A review of the purpose of the study. · A list of study participants. · Project progress to date. · Contact names, addresses, and phone numbers. · A simplified project schedule indicating project statues. · A review of major issues. · A report of input received at the previous open houses or meetings. · A discussion of project alternatives with graphics. · A review ofthe process used to evaluate alternatives. All written materials for review by the public and facilities used for public involvement in developing the EA will also conform to the requirements of the Americans with Disabilities Act (ADA), contain the ADA message concerning the availability of alternative format material upon request, the Title VI message on discrimination, and a statement that facilities meet ADA requirements. The Informational Program will take six (6) primary forms: (1) NEWSLETTERS The consultant will prepare a newsletter for each of the three milestones described below. The target audience will be based on zip code mailing, adjacent property owners, Tribes, all agencies with interest, the environmental groups, and freight / commercial users and other names as directed by the city as discovered through the public process. Subsequent audiences are those people who have previously attended the open houses or have expressed an interest in being advised of the project's progress along with adjacent property owners, Tribes, all agencies with interest, the environmental groups, and freight / commercial users. Newsletters will be finalized, printed, and mailed by the consultant. For informational purposes, the City's bulk mailing of 41,600 newsletters three times a year. For this project, we are assuming a bulk mailing of3000 newsletters and a project mail of up to 500 newsletters. Staff anticipates that it will also utilize the City newsletter for information and updates of the project milestones, as written by staff. The three project newsletters as prepared by the consultant will be three 8 Yz by 11 newsletters and are planned at the following milestones: · Project kickoff . Proj ect Update · After a Proposed Action is selected KITRAFFICII.5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOl VMENT DRAFT\JUNE VERSION PHASE 2 PI_PLAN_FEDWA Y _CCAP _1.2007.DOC 7 JUNE 19, 2007 The city staff will e-mail the newsletters to the elected officials three days prior to each mailing. (2) BULLETINS IPOSTERS The consultant will prepare a project bulletin / poster (one side of one 8 1/2" x 11 " page). The consultant will produce and post final bulletins / posters at businesses and other conspicuous, highly visible public locations in the project area, two weeks prior to each public meeting. The consultant will use the demographic analysis and determination based on the LEP to determine the need for translating the bulletins / posters and postings in location that will capture the attention of those identified groups typically not included in transportation planning. For budgeting purposes the consultant will assume that 100 bulletins will be posted and distributed. The consultant will prepare a total of three (3) bulletins / posters: one each for the public scoping meeting and the two public open houses (showing the proposed screening criteria and the Proposed Action). What was successful to the other project open house notices was the use of signage at congested intersections as well as VMS boards at various locations that advertised the open house event. Staff recommends this process to gain additional interest in the project. (3) PRESS RELEASES I PRESS PACKETS The City stall will prepare and process press releases and distribute them to newspapers, community groups, and public agencies at various times during the project to give information on progress and upcoming hearings or public meetings. (4) PAID ADVERTISEMENTS City staff plans to write, prepare, and place appropriate legal notices and display advertisements in selected newspapers to announce: . Declaration of Significance / Notice of intent / Notice of Scoping . The project Open Houses The advertisements will list the purpose of the advertisement, the date, time and location for each Open House or meeting by City staff. For the project open houses the advertisements will be published approximately three weeks prior to the event and again within five to twelve days prior to the event. (5) HANDOUTS AND COMMENT FORMS The consultant will prepare meeting handouts with a tear-off comment form for the public meetings, Public Agency Scoping Meeting, Open Houses and K:\TRAFFICII.5 TO CITY CENTER ACCESS PROJECT PHASE 2IPUBUC INVOLVMENT ORAFTlJUNE VERSION PHASE 2 PI_PLAN_FEDWAY _CCAP J2007.DOC 8 JUNE 19, 2007 Community Group Meetings. Handouts and comment forms will contain the information explaining the purpose and need ofthe project, the public input process, major issues, the proposed alternatives, areas of impact, alternative evaluation criteria, and project schedules. A summary of past events, present events, and future events shall be highlighted in each handout.. The handouts are intended to solicit comments from the meeting attendees. The consultant will tabulate and summarize the written comments received from the public at the public scoping meeting and the public open houses. The consultant will print the handouts for all meetings. The consultant will also prepare a meeting hand out with a tear-off comment form for a Project Advisory Committee meeting comprised of extended agencies, member specific to projects involved identified by the Core Support Team. Handouts and comment forms will contain similar information to the handouts used in the public and community meetings with the addition of the recommendation of the selection of a preferred alternative and supporting information. The handouts will solicit comments from the meeting attendees. The consultant will prepare meeting handouts with a tear-off comment form for the Agency Scoping Meeting. The handout will take the form of the Agency Scoping Information Package four weeks prior to the meeting for review by City staff. The consultant will print and mail this package two weeks prior to the meeting. The Agency Scoping Information Package will contain similar information as described for the handouts, but with more information as appropriate for the intended audience. (6) CITY OF FEDERAL WAY WEB PAGE The City of Federal has an extensive web site. Press releases, notices, the project flyers/invitations, and newsletters will be posted on the City's web site. The format for the web page is planned to be of the same format as the WSDOT project site web links for conformity to sharing information and gaining contact information and comments to and from the public. Public and Agency scoping meetings, open houses, and community meetings Community and Public Meetings will be held to inform the public on the design and environmental processes and to solicit comments. Meeting are intended to be held at the City of Federal Way Community Center or City Hall. The Project Advisory Committee meeting is expected to be held close to the project vicinity, and will occur just prior to the second public Open House. The Agency Scoping Meeting is expected be held the same date as the Public Scoping Meeting at a location close to the project and is for agency briefing and solicitation of agency comments on the project. City staff plans to send notices, which include a copy of the press releases, to State Legislators, Mayors and Council Members of appropriate cities, and County K:ITRAFFICII,S TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOLVMENT DRAFTlJUNE VERSION PHASE 2 PI_PLAN_FEDWAY _CCAP J2007.DOC 9 JUNE 19. 2007 Executives, inviting them to attend the public meetings. The legislators are expected to be notified by staff and bye-mail. The staff and the consultant preliminarily plan to budget for two (2) staff members to attend each of the meetings: · Project Advisory Committee Meeting · Agency Scoping Meeting · Public Scoping Meeting/Open House · Open House / Screening Alternatives · Open House / Preferred Action · Specialty Briefings The project scope will call for special interest group briefings, a total of ten (10) briefings or workshops that each may include one or more of the following groups: · City of Federal Way Chamber · Friends of the Hylebos · Belnior Park · Steel Lake Park - Special Interest · Special Environmental Interest · Special Senior Housing Area Interest TBD · King County - P AA · Regional Transportation Meetings The consultant will prepare audio-visual displays, exhibits (2' x 3' or larger is typical), fact sheets, handouts, and graphic displays for each meeting to include: · EA Milestones bar chart - Computer simulations including still photographs and video of those still photographs (up to four images) · Acetate overlays over aerial photographs. · Up ten Typical Roadway Section(s) including Bridge Sections. · Vicinity Map · Roadway Alternative Plan Sheets. · ADT and PM Peak Hour Traffic Counts - Map showing sensitive environmental areas (wetlands, steep slopes, hazardous waste, bodies of water, etc.,) right of way lines, and jurisdictional boundaries. · Project schedule information · Up to four other displays and other information appropriate to a particular meeting. . · Conceptual mitigation plans and conceptual landscape plans and sections. K:\TRAFFICII,5 TO CITY CENTER ACCESS PROJECT PHASE 2IPUBLlC INVOLVMENT DRAFTlJUNE VERSION PHASE 2 P'_PLANJEDWAY _CCAP J2007,DOC 10 JUNE 19. 2007 The public meetings are tentatively proposed as follows: (1) ONE AGENCY SCOPING MEETING The intent of this meeting is to allow public agencies the opportunity to provide input on their concerns, help identify potential impacts of the alternatives being considered, help identify potential areas of mitigation, and develop a working relationship for the remainder of the environmental process. This project meeting may be combined with the kick off meeting. (2) ONE PUBLIC SCOPING MEETING I OPEN HOUSE The intent of this meeting is to formally re-introduce this project phase to the public and officials, identify new issues to be considered in the preparation of the Environmental Assessment (EA), and receive public input relative to the project alternatives and concerns. (3) SECOND PROJECT OPEN HOUSE I ALTERNATIVE SCREENING PROCESS The open house is to advise the public of the screening process identified to select a project action moving forward. (4) THIRD PROJECT OPEN HOUSE I PROJECT ACTION MOVING FORWARD The open house is to advise the public ofthe screened and selected project action moving forward. Public Stakeholder Team Recruitment The Previous Phase 1 Feasibility Study Recruitment of members was a six-month process. The process included: . Internal and external agency requests to support agencies of the City of Federal Way. . A series of newspaper articles written to trigger interest in the project study. . City of Federal Way web page advertisement and announcements . A series of press releases . Announcements at City Council meetings . A Town Meeting and presentation . Newspaper advertisements requesting citizens apply . City Council recommendations naming additional members - The result was a committee with 32 members that represent local residential, civic, and business organizations, and local, state and federal government interests (see Table 1 for a list of original members. The active members at the K:ITRAFFICII,5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOL VMENT DRAFTlJUNE VERSION PHASE 2 PI_PLAN_FEDWA Y _ CCAP J2007,OOC 11 JUNE 19. 2007 end ofthe project are in bold.) In Table lA are citizens who participated over the course of time in Phase 1 of the project. The Phase 2 Study EA Staff Proposal City Staff is recommending that the active and interested members and new members who expressed an interest from the public process of the Phase 1 Study to participate in Phase 2 of the project. Staff encourages that the City Council possibly assigns a few members to fill the positions. Staff anticipates that eight (8) of the original members may return and currently we have eleven (11). Though the public scoping process, as well as identifying those traditionally underserved by the transportation process, additional members may be retained. Other member representation that may be assigned to the team are: . Belmor Park Residents . Senior Housing Residents on 28th Ave S . City Center Business Owners . Commons Representatives . Steel Lake Park Interested Parties Public Stakeholder Team Meetings The Public Stakeholder Team will provide input and guidance on study issues City staff and the consultant team. The Public Stakeholder Team is a very important means for collecting local information about the study area and sentiments about proposed alternatives and solutions. The opinions of the stakeholders will help prioritize issues and will assist in shaping the development of the alternatives and guiding the selection of a preferred alternative. The Public Stakeholder Team will be an advisory body. Stakeholder Team meetings were held on a regular basis throughout Phase 1 of the project (every month). Meeting dates and potential topics will be listed in the future working plan of Table 2 of this PICP after the contract scope is defined and the consultants are selected for the project. A draft Table 2 is shown for reference. Staff sent out a survey to the previous project members requesting the level of their preferred involvement ofthe project. Some prefer monthly meetings paralleling the agency meetings (similar to the Phase 1 project). The others prefer milestone meetings. City staff is recommending a total of ten (10) meetings over a two and a half year period of time beginning with a Stakeholder Chartering meeting prior to beginning the project process. The Stakeholder Chartering meeting would help educate and inform the team of the EA process as differentiated from the previous phase of the project. Staff is also encouraging the use of a web page to view meeting notes and documents prepared so the Stakeholder Team may remain involved to the K:\TRAFFICII,S TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOLVMENT ORAFT\JUNE VERSION PHASE 2 PI_PLANJEDWAY _CCAPJ2007,DOC 12 JUNE 19, 2007 . level of involvement particular to each person involved, which may create a burden for some participants. Staff proposes a link to record written comments to this web page. Land Use and Transportation Committee (LUTC) and City Council Briefings Up to a seven (7) or nine (9) briefings as presented by staff are planned be held with the Land Use and Transportation Committee (LUTC) and/or the full City Council over approximately 3 years. These briefings will be in a study session format to outline the project progress for the benefit of the City Council and to respond to items of interest from the City Council. Future Table 2 will show the suggested topics for the meetings. Suggested topics are: 1) Provide overview of input from the community at open houses, specialty briefings, scoping meetings, and the review the results of screening levels including Stakeholder Team input. 2) Review results of final screening levels and preferred alternative. Provide Stakeholder Team input. Seek concurrence on the preferred alternative. Preview material to be presented at the second and third open houses. 3) Report results of second open house and seek confirmation of preliminary preferred options/alternatives. K:\TRAFFIC\I.5 TO CITY CENTER ACCESS PROJECT PHASE 2\PUBlIC INVOLVMENT DRAFTlJUNE VERSION PHASE 2 PI_PLAN_FEDWAY _CCAP J2007,DOC 13 JUNE 19, 2007 PHASE 1 CITY CENTER ACCESS STUDY PREVIOUS STAKE HOLDER TEAM TABLE 1 Stakeholder Team Group Name Contact E-mail or Address Information 1. Federal Way Parks Department Donna Hansen/Kurt Reuter Don na. HansenaD.citvoffederalwav .com Kurt. ReuteraD.citvoffederalwav .com 253.661.4040 2. Federal Way Chamber of federalwavaD.federa Iwavcha mber.com Commerce Federal Way Chamber of Commerce P.O. Box 3440 "also representing employers and Federal Way 98063 local businesses 253.838.2605 Chair - Board of Directors: dinid@multi-servicecenter.com 253.835.7678 Dini Duclos Chair Elect - Board of Directors: Bob Hitchcock hitchmobob@bigplanet.com 253.838.8823 Member - Bob Griebenow griebenow@abam.com 206.451.2325 Contact Tom Pearson Tom PaD.federalwavchamer .com 3. Federal Way School District Administration 3140518'" Ave S., Federal Way, WA 98003 253.945.2000 - Contact: Cindy Wendland e-mail - cwedlandaD.fwps.ora 4. Lakehaven Utility District Don Perry 31627-1st Avenue South. P.O. Box 4249. Federal Way, Washington 98063 Federal Way: 253-941-1516. Tacoma: 253- 927-2922. Fax: 253-839-9310 e-mail - dperry@lakehaven.org 5. Federal Way Public Safety Police Chief - Brian Wilson Bria n. WilsonaD.citvoffederalwav .com 6. Federal Way Fire Department Fire Chief Allen Church alien .churchaD.federalwavfire .ora Headquarters 316171st Ave S Federal Way, WA 98003 phone: (253) 839-6234 fax: (253) 529-7205 7. Sandy Paul-Lyle Citizen spaulaD.ci. pacific. wa. us City of Pacific 100 3rd Avenue S.E. Pacific, W A 98047 253.929.1100 K:\TRAFFICII,5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT DRAFTlJUNE VERSION PHASE 2 PI_PLANJEDWAY _CCAP _l,2007.00C 14 JUNE 19, 2007 8. Mike Klingman Citizen mikeiklinqman~lwmconnect.com 2910 South 304 n Street Federal Way, WA 98003-5126 9. H.David Kaplan Citizen Hdk1934~hotmail.com 30240 27 Ave S Federal Way, WA 98023 253.941.3819 10. Scott Chase Citizen s.chase@comcast.net 212 SW 32in PL Federal Way, WA 98023 253.874.4755 253.382.2628 11. Hope Elder Citizen Autumnl1 @aol.com 30105 2nd PI SW Federal Way, 98023 253.804.9190 12. Larry Paterson Citizen impater~~te. net 3330135 Ave SW Federal Way, WA 98023 253.838.5127 13.Geoffrey Converse Kelly Citizen celldumred~foxinternet. net 312 SW 325n Place Federal Way, WA 98023 253.838.8742 253.927.8173 14. Charles O'Donnell Citizen odonnell@oz.net 253.661.2727 32911 49th Ave S.W. Federal Way, WA 98023 work phone is 253-815-1130 15. Bruce Johnson Citizen haaken@att.net 206.799.5057 1233 SW 325tn PI Federal Wav, WA 98023 16. Joe Ganem III Citizen ioe3@qanem.net 253.670.0735 253.874.0453 F 17. Bill Wilkinson Citizen bill@pnwsales.com 206.510.2534 P.O. Box 3919 Federal Way, WA 98063-3919 18. William 0 Foulkes III Citizen bfoulkes~hammesco.com 3442610 Ave SW Federal, WA 98023 253.661.6683 home 206.464.4200 work 206.790.2857 cell 206.464.4201 fax K:\TRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOLVMENT DRAFNUNE VERSION PHASE 2 PI_PLANJEDWAY _CCAP J2007.DOC 15 JUNE 19. 2007 19. Lisa Cooke-Tinsley Citizen LisakaaY@ll1sn.com 253.332.8220 20. Steve Davis Citizen Steven. davis5@comcast.net 253.946.4129 125 S 309th St Federal Way, WA 98003 21. Steve Rapp Citizen Steve. Rapp@comcast.net 253.839.1276 253.988.2161 29836 12th Ave SW Federal Way, WA 98023 22. Ron Nowicki Citizen Renowicki@aol.com (will change soon) 253.661.2664 253-927-5233 33516 9th Ave S #6 Federal Way, WA 98003 23. Pat Rhodes Citizen prhodes@rhodescpa.com 31620 23rd Ave S Suite #218 Federal Way, WA 98003 24. Jan Gibson Business Jan.Gibson@weverhaeuser.com Weyerhaeuser Company Mail Stop CH 3G18 33663 Weyerhaeuser Way South Federal Way, WA 98003 P.O. Box 9777 Federal Way, WA 98063-9777 253.924.442 work 253.661.0490 home 25. Hold for King County Temp contact Patrick Duhon Community Relations Planner King County Department of Transportation KSC-TR-0824 201 South Jackson Street Seattle, WA 98104-3856 (206) 263-3424 26. "Friends of the Hylebos As Represented by: e-mail: chinook@hvlebos.ora Wetlands" Eric Stavney estavnev@sea.devrv.edu 3600 S. 344th Way Federal Way, WA 98001 Telephone (253) 943-3119 27. Washington State Legislative Sen. Tracey Eide (D) e-mail: eide tr@leq.wa.Qov Office: John A. Cherberg Building P.O. Box 40430 Olympia, WA 98504-0430 Telephone: (360) 786-7658 Fax: (360) 786-1999 K:\TRAFFIC\I-5 TO CITY CENTER ACCESS PROJECT PHASE 2\PUBLlC INVOLVMENT DRAFTlJUNE VERSION PHASE 2 P'_PLANJEDWAY _CCAP _I,2007.DOC 16 JUNE 19. 2007 28. Washington State Legislative Rep. Mark Miloscia (D) e-mail: miloscia malalleq.wa.qov Office: P. O. Box 40600 Mod 1 Building - rm 112 Olympia, WA 98504-0600 Telephone: (360) 786-7898 29. Washington State Legislative Rep. Skip Priest (R) e-mail: priest sklalleq.wa.qov Office: P. O. Box 40600 420 John L. O'Brien Bldg. Olympia, WA 98504-0600 Telephone: (360) 786-7830 30. U.S Legislative Office: Congressman Adam Smith Tacoma Washington Office Tacoma Office contact 1717 Pacific Avenue #2135 Jordon Hevenor Tacoma, Washington 98402 Telephone: 253-593-6600 Toll Free: 1-888-SMITH09 (1-888-764-8409 ) Fax: 253-593-6776 District office staff list Directions to the District Office Jordan. hevenor@mail.house.gov 31. U.S. Senator for Washington Senator Cantwell Cantwell. Maria - (D - WA) State Aide contact Travis Sullivan Class I 717 Hart Senate Office Building Washington, D.C. 20510 (202) 224-3441 Web Form: cantwel'.senate .qov/contacUindex. html Contact travis Sullivanlalcantwell.senate.qov 32. U.S. Senator for Washington Senator Murray Murray. Patty - (D - WA) State Contact for Senator Class III 173 Russell Senate Office Building Dale Learn Washington, D.C. 20510 (202) 224-2621 Web Form: murraY.senate.qov/email/index.cfm Contact dale-'earn@murrav.senate.qov K:ITRAFFICII-S TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT ORAFTlJUNE VERSION PHASE 2 PI_PLAN_FEOWAY _CCAP _1.2007.00C 17 JUNE 19. 2007 PHASE 2 EA PROPOSED STAKEHOLDERS TABLE1A Stakeholder Team Member Possible Additions "BOLD = Confirmed Group Name Contact E-mail or Address Information 1. Michael R. Mielenz Citizen mikemielenz@hotmaiI.com 2101 S 3241h St, #248 Federal Way, WA 98003 253.927.7055 (need email address) Ted Enticknap Property Owner along SR993 8~l8 ,2J~ ~A~~eS' Federal Way, WA 98003 253.838.7196 Not a good number tried calling 5/25/07 Bob Roper Citizen RSST ANLEY3@comcast.net 525 SW 312th Street Federal Way, WA 98023 253.941.6954 Message left 5/25/07 . AI and Barbara Lunde Citizen (need email address) P.O.Box 23541 Federal Way, WA 98003 253.661.6693 Messaqe left 5/25/07 2. Federal Way Chamber of federalway@federalwavchamber.com Commerce Federal Way Chamber of Commerce P.O. Box 3440 Federal Way 98063 253.838.2605 Chair Board of Directors: Dini Duclos dinid@multi-servicecenter.com 253.835.7678 Chair Elect Board of Multi Service Center Directors: Bob Hitchcock AUn: Dini Duclos P.O. Box 23699 Contact Tom Pearson Federal Way, WA 98063-0699 hitchmobob@bigplanet.com 253.838.8823 TomP@federalwavchamer.com K:\TRAFFIC\I-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBlIC INVOLVMENT ORAFTlJUNE VERSION PHASE 2 PI_PLAN_FEDWAY _CCAP J2007.DOC 18 Fe JUNE 19, 2007 3. Bob Griebenow Business Bob.grie benow@abam.com 206.431.2323 BERGER/ABAM Engineers, Inc Attn: Bob Griebenow, Vice President 33301 9th Ave S, Suite 300 Federal Way, WA 98003-2600 4. Jan Gibson Weyerhaeuser Company Mail Stop CH 3G 18 33663 Weyerhaeuser Way South Federal Way, Washington 98003 P.O. Box 9777 Federal Way, WA 98063-9777 253.924.442 work 253.661.0490 home 5. H.David Kaplan Citizen Hdk1934@hotmail.com 30240 27th Ave S Federal Way, WA 98023 253.941.3819 6. Lisa Cooke-Tinsley Citizen Lisakaay@msn.com 509 SW 322nd St Federal Way, WA 98023 253.332.8220 7. "Friends of the Hylebos As Represented by: e-mail: chinook@hylebos.orq Wetlands" Eric Stavney estavnev@sea.devry.edu 3600 S. 344th Way Federal Way, WA 98001 Telephone (253) 943-3119 8. Andy Hwang Federal Way Police Andy. Hwang@cityotfederalway.com Department 9. Fire Chief Allen Church Federal Way Fire allen.church@southkinqfire.orq Department Headquarters 316171st Ave S Federal Way, WA 98003 phone: (253) 839-6234 fax: (253) 529-7205 10. Lakehaven Utility District Don Perry 31627-1st Avenue South. P.O. Box 4249 . Federal Way, Washington 98063 Federal Way: 253-941-1516. Tacoma: 253- 927-2922. Fax: 253-839-9310 e-mail - dperry@Iakehaven.org 11 . Sandy Paul-Lyle Citizen spaul@ci.pacific.wa.us City of Pacific 100 3rd Avenue S.E. Pacific, WA 98047 253.929.1100 12. Federal Way Parks Department Donna Hansen Donna. Hansen@citvoffederalwav.com 253.661.4040 K:\TRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT DRAFT\JUNE VERSION PHASE 2 P'_PLANJEDWAY _CCAP _1.2007.DOC 19 JUNE 19. 2007 TABLE 2 Working Draft Public Involvement Milestones and Schedule Phase 2 EA City Center Access Project Date" Public Involvement Activity Topic(s)* June 18 2007 Initial City Council/Land Use . Public Stakeholder Team Approval Transportation Committee Briefing by . Draft Public Improvement Plan Staff on City Center Project TD8 Land Use Transportation Committee Week of July 17, 2007 First Stakeholder Meeting Week of July 9, 2007 Core Team Kick Off Meeting TDB Land Use Transportation Committee TBD Initial City Council/Land Use Transportation Committee Briefing . Overview of consultant selection and draft contract OR Core team development . Project schedule . . Overview of the Project . Roles and Responsibilities . Meeting schedules . Transfer of materials plan . Overview of Project . Stakeholder information. . Hand out draft scope for review . Consultant Contract Award . Final approved contract by WSDOT/City/FHW A . Overview of Study Process . Key Milestones and Decision Points . Progress and Accomplishments to date . Next Steps . TBD . TSD TBD City Council T8D Press Releases "Topics may change as the project evolves. K:ITRAFFICII-5 TO CITY CENTER ACCESS PROJECT PHASE 21PUBLlC INVOLVMENT DRAFT\JUNE VERSION PHASE 2 PI_PLANJEDWAY _CCAP _1,2007,DOC 20 JUNE 19. 2007 COUNCIL MEETING DATE: N/A ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Transit Now! Service Partnerships POLICY QUESTION: Should City Council authorize staffto submit letters of interest to King County for service partnerships to improve transit service in Federal Way? COMMITTEE: LAND USE/TRANSPORTATION COMMITTEE MEETING DATE: July 2nd, 2007 CATEGORY: D Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other ~!~.~~-~~.!'-9.~!.,~X_~~i~~_l?~~~~J_l?:;J?_:.J_~i!Y.J'!..~!fl_~...~~g~~~~....___ DEPT: Public Works Attachments: Memorandum to the Land Use and Transportation Committee dated July 2,2007. Options Considered: 1. Authorize staff to submit letters of interest on all three presented concepts 2. Authorize staff to submit letters of interest on another combination of concepts 3. Do not authorize staff to submit letters of interest. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: I~ Committee Council DIRECTOR ApPROVAL: C3'l/?'C Committee Council COMMITTEE RECOMMENDATION: Approve staff recommendation Jack Dovey, Chair Linda Kochmar, Member Dean McColgan, Member PROPOSED COUNCIL MOTION: N/A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 Land Use and Transportation Committee Neal Beets, City Manager h1l. Rick Perez, P.E., City Traffic Engineer Transit Now! Service Partnerships POLICY QUESTION: Should City Council authorize staff to submit letters of interest to King County for service partnerships to improve transit service in Federal Way? BACKGROUND: In November, 2006, King County voters approved an initiative increasing sales tax by 0.1 % for improved transit service. The TransitNow! Initiative thus funded consists of.4 components: 1. Improved service on "Core" routes 2. Bus Rapid Transit ("RapidRide") on 5 corridors 3. Service expansion in newly developing areas 4. Service Partnership Program Core Route Improvements Core Routes are intercity routes that provide two-way all day service. The one Core route improvement affecting Federl;ll Way is Route 181, between Twin Lakes Park and Ride and Green River Community College via Federal Way Transit Center, SuperMall and downtown Auburn. Evening service was extended to provide 30 minute frequencies until 9 pm and 60 minute frequencies until II pm on weekdays; extending 60 minute frequencies to II pm on Saturdays; and 30-minute frequencies from lOam to 8 pm on Sundays. These improvements began June 2, 2007. Bus Rapid Transit Metro proposes to implement a Bus Rapid Transit (BRT) system, called RapidRide in 2009 between Federal Way Transit Center and the Link Light Rail station at S 154lh Street. This route would replace the local service . provided by existing Route 174 with new buses with a distinctive look, and IS-minute frequencies 24 hours a day, 7 days a week, increasing to IO-minute frequencies during peak hours. In order to reduce travel times, stops would be consolidated, with Y2 to I-mile spacing, and Transit Signal Priority treatments would be implemented. Using a fiber-optic network, real-time bus arrival information would be displayed at major stops. Due to the signal operation issues and potential sharing of communication on the fiber-optic network, the Council will be reviewing the inter-local agreement to implement these latter two features. Newly Developing Areas The County Ordinance establishing the TransitNow! Initiative explicitly described eligible areas for these service enhancements and Federal Way was not included. . Service Partnerships The King County Ordinance provides for two types of partnerships to increase service with public or private support, in order of priority: I. Financial Participation 2. Transit Speed and Reliability Improvements Financial Participation Partnerships Financial participation partnerships are not subject to the sub-area equity policy that guarantees at least 40% of new service would be provided to South King County. These partnerships require a minimum match from partnership agencies of $1 00,000 for supplementing an existing transit route or $200,000 for creating a new route. The financial commitment is required for proving a minimum of 1/3 of the cost of the service for at least 5 years. Staff has investigated two options potential partnerships, with support from Metro staff: I. In response to previously expressed concerns, consider expanding service on Routes 182 and 187 to provide 30-minute frequencies during existing operating hours. 2. In response to requests to consider a shuttle service in the City Center and concerns expressed by the Employee Trip Coordinators for worksites affected by the Commute Trip Reduction (CTR) Act, consider proving a shuttle service connecting CTR-afected worksites and City Center. Routes 182 and 187 Expansion. Route 182 connects Northshore Shopping Center to Federal Way Transit Center via SW 356th Street, South Federal Way Park and Ride, and West Campus. Route 187 continues, using the same buses (called "inter-lining") from Federal Way Transit Center on SW 320th Street though Twin Lakes and back. Currently, these routes have 60-minute frequencies most of the day. The proposal would increase the frequency to 30 minutes until 7:30 pm. Historically, 30-minute frequencies increase total ridership by a greater percentage than the increase in cost to provide the added service. This proposal would require 4000 annual hours for weekdays, 1400 hours on Saturdays, and 1450 hours on Sundays. Pierce Transit is a potential partner, as they are interested in extending Route 182 further into Northeast Tacoma. The partnership's minimum share would be approximately $228,000 annually. City Center/CTR Shuttle. This proposal was originally conceived as a single one-way loop route connecting Federal Way Transit Center to the Community Center and all CTR-affected worksites in the City. It should be noted that none of the CTR-affected worksites are currently meetings their CTR goals, and these employers are required to continue adding features to their CTR programs to demonstrate compliance towards achievng the goals of the CTR Act. Two objections to commuting on transit, based on biannual CTR surveys, are the relative lack of good transit service to affected worksites, and the lack of opportunities to complete midday lunch and shopping trips during lunch breaks. Thus, this proposal attempts to concentrate service to major employers in Federal Way to address both those needs, with 30-minute service during morning, midday and evening peaks, and 60-minute service during in-between hours. Metro staff preliminarily suggested that this route may be more efficient as two separate routes, one for East Campus, and one for West Campus, using the same buses, similar to the Route 182/187 arrangement. Potential partners would be all CTR-affected worksites. The partnership's minimum share would be approximately $241,000. Transit Speed and Reliability Partnerships This program would reward agencies that provide any combination of improvements that reduce travel time on Core routes by at least 10% with 5000 additional annual hours of service. This has a value of $132,000 to $167,000 to the City. Upcoming improvements on SR 99 between S 31 th Street and S 272nd Street would be eligible for calculating the travel time savings. The 5000 hours could be used by the City for any purpose. One option, responding to the concerns expressed by the City Council about stop consolidation for BRT is to fund the continuation of Route 174. Or it could be used to reduce, the cost of the other financial partnership proposals. Selection Process Letters of interest for each proposal need to be submitted to Metro by July 3,2007. This provides access to Metro staff to refine the proposals. Proposals are due October 1,2007. King County Council will select among the proposals in early 2008. Staff has prepared letters of interest for the three concepts outline above. At and since this topic was presented as an Emerging Issue at the June 19th City Council meeting, other ideas for additional transit service have been expressed. At this writing, staff has not had the opportunity to investigate all Qfthese concepts, and will endeavor to address them at this Committee meeting. These include: 1. The ability ofthe City to provide transit service; 2. Provision of additional service on Dash Point Road 3. The feasibility of trolley service in Federal Way 4. Funding transit service using grants from other sources 5. Provision of a "Flex Car" program 6. Fixed price taxi service OPTIONS: 1. Authorize staff to submit letters of interest on all three presented concepts 2. Authorize staff to submit letters of interest on another combination of concepts 3. Do not authorize staff to submit letters of interest. STAFF RECOMMENDATION: Authorize Option 1 to Authorize staff to submit letters of interest on all three presented concepts. COMMITTEE RECOMMENDATION: The City Council authorized the Committee to provide direction to staff on this topic; therefore, no additional Council action is necessary. DRAFT July 3,2007 Matt Hansen, Supervisor King County Metro Transit Market Development Group 400 Yesler Way, YES- TR-0600 Seattle W A 98104 Subject: Letter of Interest for Speed and Reliability Service Partnership Dear Mr. Hansen: The City of Federal Way is pleased to present this letter of interest for a Speed and Reliability partnership in . Federal Way. The City has expressed concern about the reduction in accessibility necessitated by the stop consolidation for implementation of Rapid Ride, replacing the existing Route 174. Therefore, beginning in 2009, the City proposes to improve the transit travel time on the SeaTac - Federal Way core connection by the completion of the HOV lane system on Pacific Highway S. These improvement projects include continuous sidewalks and street lighting on both sides of the street, raised medians, and countdown pedestrian signals to improve pedestrian and transit user safety. Implementation of these improvements will be phased. The segment between S 272nd Street and S 284111 Street will be completed by the end of 2007. The segment between S 284 th Street and S Dash Point Road will be completed by the end of 2009. The final segment between S Dash Point Road and S 3lih Street will be completed by the end of 2011. In addition, all signal controllers on this corridor within Federal Way will be Econolite ASC/2 or ASC/3, capable of implementing Transit Signal Priority, subject to the execution of an interlocal agreement on the operation and maintenance of TSP equipment. Signal communications currently consist of a combination of fiber and twisted-pair which will be upgraded to all-fiber back to City Hall, with remote connections to the King County Traffic Maintenance Shop and the Traffic Control Center. At this point, we believe that the 10% travel time savings can be achieved simply from these improvements within the City. However, the partnership can be expanded to include other cities on the SR 99 South RapidRide corridor. We would proposed that the service hours would be used to continue Route 174 to provide "fill-in" service for those mobility-limited individuals that might otherwise have to resort to using Access service rather than walk the additional distance to a RapidRide stop. If you have any questions, please contact Rick Perez, P.E., City Traffic Engineer at (253) 835-2740 or rick.perez@cityoffederalway.com. Sincerely, CaryM. Roe, P.E. Assistant City Manager RAP: [typist] cc: [Inside people] [Outside People] Project File Day File K:\TRAFFIC\TRANsrr\LETTER OF INTEREST CC&CTR SHUTTLE. DOC (Q)fRlAfFT July 3,2007 Matt Hansen, Supervisor King County Metro Transit Market Development Group 400 Yesler Way, YES-TR-0600 Seattle W A 98104 Subject: Letter of Interestfor Direct Financial Service Partnership - Western Federal Way Dear Mr. Hansen: The City of Federal Way is pleased to present this letter of interest for improved service frequency in western Federal Way. The City and Metro staff have long seen that the incremental cost increase to increase transit service is less than the percentage gain in ridership in Federal Way. Funding constraints have limited Metro's ability to fund this level of service, however. Therefore, beginning in 2009, the City proposes to supplement existing routes 182 and 187 to provide 30- minute frequency for the existing span of service. In addition, Pierce Transit may enter into the partnership and extend Route 182 further into Northeast Tacoma. The benefits of this partnership extend beyond Federal Way because many Northeast Tacoma residents commute to jobs in King County, but part or all of their trips involve driving into King County due to the poor transit connections over the county line. The City would enjoy better transit frequencies in the western half of the City. Metro would receive the benefit of greater ridership across Federal Way, feeding into commuter and regional routes and reduced demand for park and ride spaces. If you have any questions, please contact Rick Perez, P.E., City Traffic Engineer at (253) 835-2740 or rick. perez@cityoffederalway.com. Sincerely, CaryM. Roe, P.E. Assistant City Manager RAP: [typist] cc: [Inside people J [Outside People J Project File Day File K:\TRAFFIC\TRANSIT\LETTER OF INTEREST 182&187.DOC (Q)lPd~lFl July 3, 2007 Matt Hansen, Supervisor King County Metro Transit Market Development Group 400 Yesler Way, YES-TR-0600 Seattle W A 98104 Subject: Letter of Interest for Direct Financial Service Partnership - City Center / CTR Shuttle Dear Mr. Hansen: The City of Federal Way is pleased to present this letter of interest for a new City Center / CTR Shuttle in Federal Way. The City has long had the goal of improving internal circulation within the City Center area and in addition, our CTR worksites struggle to meet their CTR goals due to limited transit service. Therefore, beginning in 2009, the City proposes to add a new route that would connect all CTR worksites to the City Center, as well as key community resources such as our new Community Center and the Regional Library. In addition, many of our CTR worksites may enter into the partnership. The benefits of this partnership extend beyond Federal Way because many employees within Federal Way have limited mobility outside of peak hours or poor transfer times. If you have any questions, please contact Rick Perez, P.E., City Traffic Engineer at (253) 835-2740 or rick.perez@cityoffederalway.com. Sincerely, Cary M. Roe, P.E. Assistant City Manager RAP: (typist) cc: [Inside people] [Outside People] Project File Day File K:\TRAFFIC\TRANSIT\LEITER OF INTEREST CC&CTR SHUITLE.DOC COUNCIL MEETING DATE: July 17,2007 ITEM #: ....................~.............. .............~..............,....._....__ ...................................___.__. .....__............................__......_m...... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: EMERGENCY EQUIPMENT POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE PURCHASE OF ADDITIONAL EMERGENCY EQUIPMENT TO ASSIST THE CITY IN PROVIDING SERVICES TO OUR CITIZENS AND BUSINESSES DURING EMERGENCY CONDITIONS? COMMITTEE: LandJUse Transportation Committee MEETING DATE: July 2nd, 2007 CATEGORY: D Consent ~ City Council Business o Ordinance o Resolution o o Public Hearing Other ~!~!.!._~,!.>.Q~_!.~~.:_~~!)'._M..:~g~'.~~~i.,~!~~!f!:t.x_M~~g~E___,. DEPT: City Managers Office ......._....__...~....._._............_.....__._.._._._.__.._..._._...,...............--..--.---...-.--...-......----....--.......... Attachments: Memorandum to the Land Use and Transportation Committee dated July 2, 2007. Options Considered: 1. Authorize staff to purchase the additional emergency equipment listed in the attached LUTC memorandum utilizing one or some combination of the unallocated REET/General fund or Building Facility fund savings for City Hall. 2. Authorize staff to purchase some subset of the emergency equipment listed in the attached LUTC memorandum utilizing one or some combination of the unallocated REET/General fund or Building Facility fund savings for City HalL 3. Do not authorize staff to purchase the additional equipment. --_.,...._-_.__....._-_..__........_...__.__...._.~_.._..._............._-_._._..----~......_..._--_..__............_._.....__._.-._~......._..._..._._..._.__._...._-_._...._....._._--_..._.._-..---..--.--.... STAFF RECOMMENDATION: Staff is seeking direction from the LUTC Committee and full City Council. CITY MANAGER ApPROVAL: tPJ#f..... Committee DIRECTOR ApPROVAL: 811ft... Conunittee Council Council COMMITTEE RECOMMENDATION: Not applicable at this time. Dean McColgan, Member Jack Dovey, Chair Linda Kochmar, Member PROPOSED COUNCIL MOTION: Not applicable at this time. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 2, 2007 Land Use and Transportation Committee Neal Beets, City Manager Cary M. Roe, Assistant City Manager Emergency Equipment POLICY QUESTION: Should the City Council approve the purchase of additional emergency equipment to assist the City in providing services to our citizens and businesses during emergency conditions? BACKGROUND: In late 2006, staff provided the City Council with multiple emerging issue presentations regarding the cities response to several winter storm events. The weather related events included a significant snow storm and severe wind storm causing extensive and prolonged power outages. Both of these storm events had significant impacts on the community. The street system was impacted the most by reducing mobility due to compact snow and ice and dark traffic signals. In addition, with respect to the wind storm, the cities ability to communicate important information to our citizens and businesses was hampered due to the lack of common outreach tools such as the television and internet. As a result of these impacts, the City Council directed staff to investigate the need for additional emergency equipment to improve the cities response to future winter storms and emergency situations. In response to the Councils direction, staff has identified the following list of equipment that would assist staff in improving our response to future winter storms and emergency situations. The equipment is organized into the following three categories: Snow & Ice Equipment . Retrofit of two existing sanders with pre-wet system (1-10 yd, 1-5 yd) . New equipment Purchase 1-10 yd truck with plow & sander 1 - 5 yd truck with plow & sander 1 - 5 yd truck with plow & 1000 gal deicing tank with controls 1 - 6,000 gal deicing storage tank $ 17,081 $ 195,706 $ 147,830 $ 136,935 $ 12,783 $ 510,335 Auxiliarv Power Equipment/Electrical Upgrades . Federal Way Community Center $ 400,000 1000 KW generator, 1600 Amp automatic transfer switch and design/installation . Evidence Building $ 42,000 50 KW generator, 200 Amp automatic transfer switch and designlinstallation . Portable Trailer Monitor Generator $ 55,000 60 KW generator . Steel Lake Maintenance Facility $ 3,500 Upgrade electrical wiring and circuits to energize entire facility . Traffic Signal System $ 240,000 Uninterruptible power supply (UPS) to energize traffic signal at key intersections along major corridors (ie SR99, SR161, S 348111, S 336'\ S 312'h) approximately 30 intersections at $8,000 per intersection . Traffic Signal System $ 130,000 Upgrade existing yellow signal indicators to LED City wide (approximately 75 signals) (note: only approximately 30 intersections would be required to facilitate traffic signal UPS system.) $ 870,500 Emergencv Communication Equipment Subtotal $ 30,000 $ 25,000 $ 55,000 1,435,835 . Portable trailer mounted AM radio station, FCC radio frequency license and training . 30 - 150 mhz portable radios including charges & associated programming Equipment Reserves . 10 yd truck and all sanders and plows ($ 244,282) (note: used to help offset costs) Total $1,191,553 10% Contingency $ 119,155 GRAND TOTAL $1,310,708 Potential Funding Sources: In conversation with Assistant City Manager, Iwen Wang, potential funding sources include unallocated REET, General fund and Building Facility fund for the City Hall construction. The estimated amount of unallocated REET funds is $1,500,000, General fund is $1,800,000 and Building Facility fund for City Hall construction savings is $539,000. cc: Project File Day File