PRHSPSC PKT 07-10-2007
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City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES AND PUBLIC SAFETY COMMITTEE
Tuesday, July 10,2007
6:00 p.m.
City Hall
Hylebos Conference Room
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4. APPROVAL OF JUNE 12,2007 SUMMARY
5. COMMITTEE BUSINESS
A.
B.
c.
Acceptance to re-allocate Human Services General Fund
ILA between City of Federal Way and Puget Sound Educational
Service District Relating to Funding for Reinvesting in Youth
Thompson Property/Cedar Grove Park: Final Contract Amendment
And Accept Project By GMT, Inc.
Community Center: Accept Project By Absher Construction
Sanders
Sanders
Action
Allen-Mpyisi
Action
Wilson
Action
Action
D.
6.
PENDING ITEMS
· Park Impact Fees
7. NEXT MEETING - August 14,2007 6:00pm - Hylebos Conference Room
8. ADJOURNMENT
2007 Committee Members:
Council Member Jean.ne Burbidge, Chair
Deputy Mayor Jim Ferrell
Council Member Linda Kochmar
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant 1I
253-835-6901
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City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday June 12, 2007
6:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Deputy Mayor Jim Ferrell, Council member
Linda Kochmar; Jenni Snell, City Attorney, Chief Wilson, Public Safety Department, Iwen Wang, Assistant City
Manager, Donna Hanson, Director PRCS, Mary Faber, Recreation & Cultural Services Superintendent, Lynette
Allen, Administrative Assistant II.
Guests: Fred Konkell, Parks & Recreation Commission
Chair Burbidge called the meeting to order at 6:05p.m
PUBLIC COMMENT
None
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COMMISSION COMMENT
Fred Konkell, Chair of the Parks & Recreation Commission spoke in favor ofthe maintenance building being built at
Celebration Park. Mr. Konkell stated that this item was approved unanimously at a previous Committee meeting, but
stalled at the Full Council meeting. He would like this item re-visited again, and encourage the Full Council to
approve this building. Council member Kochmar clarified that the citY's building would be a park maintenance
building, and the School Districts building is a truck maintenance building. This item should be on the Agenda in
July.
APPROVAL OF SUMMARY
Council member Kochmar moved to approve the May 8 meeting minutes as written, Chair Burbidge
seconded. Motion passed.
Council member Kochmar moved to add the Performing Arts Center Feasibility Study and Business Plan be added to
the Parks, Recreation, Human Services & Public Safety Council Committee Agenda, and call it item AA. Deputy
Mayor Ferrell seconded. Motion passed.
BUSINESS ITEMS
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Performinf Arts Center Feasibility Study and Business Plan
Ms. Wang provided the background information. Earlier in the year at the City Council Retreat there was a
discussion and general consensus among the Council that a large Performing Arts Center for the Community should
be a priority. In April of 2007 staff discovered that there is some legislation that could provide funding for this type
of facility. To be eligible for the funding we would have to start construction by July], 2008, which would be too
difficult. Several legislators have encouraged the City to continue with their efforts, and bring it back to them when
the 2008 legislative sessions begin. They also told staff that they need to provide them more information to show
them that we are fully aware of what the marketing conditions are, the arguments for this type of facility, and that we
can sustain and maintain the facility. Funding is needed to conduct the studies that are necessary. We do not have
the funding for this in the budget. There is $50,000 set aside to update the Cultural Plan, and $30,000 that Dumas
Bay Centre was planning to use to conduct a business plan/long term strategy. The Arts Commission has approved
to redirect the funding for the Cultural Plan update towards the new Performing Arts Center feasibility and marketing
analysis. Ms. Wang stated that she is also requesting that Council approve $25,000 in funding to help Centerstage
and Federal Way Symphony to continue their use of the facilities. This will allow both organizations to continue
their performances at the facilities until the long-term business plans for KFT and DBC are completed. Council
member Kochmar moved to redirect the Cultural Plan funding toward a Performing Arts Center Feasibility
Study (business plan or pro forma development) including a KFT business plan. If possible, include the DBC
in the analysis. This is in conjunction with $25,000 in funding to help Centerstage and Federal Way
Symphony to continue their current uses of the facilities. Deputy Mayor Ferrell seconded. Motion passed.
PARKS, RECREATION, & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday June 12 2007 Summary
Page 2
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In-Vehicle Camera Pilot Proiect Review
Chief Wilson provided the background information. Three years ago the Department received a grant to place eight
cameras in the marked patrol vehicles. The equipment is no longer functional for the Department. 50% of the
cameras are inoperable. There have been a lot of challenges with the cameras. Chief Wilson is recommending
discontinuing the use of these cameras. He would like to look for new technology and other options to bring before
the Committee in the future. He stated that the cameras can be a valuable tool. Deputy Mayor Ferrell stated that it is
important to have the cameras in the cars, and believes that all of the cars should have cameras in them. They
provide very valuable information. Council member Burbidge agreed that they are a very strong value to have in the
cars. Chief Wilson stated that he is concerned about the ongoing costs and the logistics. He would like to do some
more research and come up with some options with the direction to install them into all of the cars.
Interlocal Cooperative Afreement Valley Special Response Team Operational Afreement
Chief Wilson provided the background information. This agreement has been presented to the committee in the past.
A minor change was made, and this is the fmal draft. This establishes an agreement between Auburn, Des Moines,
Federal Way, Kent, Renton, Tukwila and the Port of Seattle for the Special Response Team. Deputy Mayor Ferrell
moved to approve the Special Response Team Operation Agreement, Council member Kochmar seconded.
Motion Passed.
Interlocal Cooperative Afreement amonf the participatinf Law Enforcement Afencies forminf a Refional
Automated Information Network (RAIN)
Chief Wilson provided the background information. The RAIN system was started in King County. The purpose of
the system was to fmd a way to connect individual police records management systems from each jurisdiction, and
fmd a way to communicate. This agreement has been approved by the neighboring jurisdictions. The Department is .
up and on-line with the system. Deputy Mayor Ferrell moved to approve the Regional Automated Information
Network Interlocal Agreement. Council member Kochmar seconded, motion passed.
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Sixth Amendment to The Commons at Federal \Vay Police Service Afreement
Chief Wilson provided background information. There have been several discussions regarding The Commons and
their future plans for police staffmg, for when the Theater opens and the growth that is taking place. The Commons
requested has part of the Agreement to add shift coverage for officers to cover a third position. There are currently
two officers assigned to The Commons. The Commons is paying the half cost of their salary. This agreement would
allow for them to pay the equivalent of three halftime officers. This is not a request for an additional full time
employee. Deputy Mayor Ferrell moved to approve the Sixth Amendment to The Commons at Federal Way
Police Service Agreement. Council member Kochmar seconded. Motion approved.
Police Department Lockers - Bid Approval
Chief Wilson provided background information. With the addition of the police officers that were approved through
Proposition 1, the Department had an estimate for additional police lockers and cabinets. The initial estimate was
too low. Chief Wilson stated that the Department has the money to pay for these lockers and cabinets. Deputy
Mayor Ferrell moved to accept the Design Plus quote in the amount of $29,168.87, and authorize the City
Manager Neal J. Beets to sign such Agreement. Council member Kochmar seconded. Motion approved.
Chair Burbidge congratulated the Public Safety Department on winning the A WC Municipal Excellence Award.
NEXT MEETING - July 10,20076:00 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at ?:50p.m.
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COUNCIL MEETING DATE: July 17,2007
ITEM #:
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Acceptance to re-allocate Human Services General Funds
POLICY QUESTION:
Should the City of Federal Way re-allocate Human Services General Fund's to award one-time funding in 2007
to the Federal Way Community Caregiving Network (FWCCN) and to Catholic Community Services (CCS)
Emergency Assistance programs, and St. Theresa Church/St. Vincent DePaul Emergency Services program in
2008?
COMMITTEE: PRHSPS
MEETING DATE: 07/10/07
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
D
D;
Public Hearing
Other
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Attachments:
· Memo to FHSRA Council Committee dated June 25,2007.
· Letter from ACAP Child and Family Services declining grant to its Childcare Subsidies Program.
.Options Considered:
1. Authorize the City Manager to approve funding to the Federal Way Community Caregiving Network
and Catholic Community Services in the amount of $5,000 per agency in 2007 and St. Theresa
Church/St. Vincent DePaul receive the full one-time allocation of $1 0,000 in 2008.
2. Not authorize the City Manager to approve funding the Federal Way Community Caregiving
Network, Catholic Community Services or St. Theresa Church/St. Vincent.
3. To amend the proposed use of funding.
STAFF RECOMMENDATION: Option 1 is recommended.
CITY MANAGER ApPROVAL:
thJr(
DIRECTOR ApPROVAL:
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Committee
COl1unittce
Council
Council
COMMITTEE RECOMMENDATION: "I move approval of option
Manager to enter into the appropriate contracts"
with the authorization for the City
Linda Kochmar, Chair
Jeanne Burbidge, Member
Jack Dovey, Member
PROPOSED COUNCIL MOTION: "J move approval of option _ with the authorization for the City Manager
to enter into the appropriate contracts"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
.OUNCIL ACTION:
A/'PROYED
DENIED
o T ABLEOIDEFERREDINO ACnON
o MOVED TO SECOND REAI)ING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL /I
1ST realling
Enaclmcnt rcading
ORDINANCE /I
RESOLUTION /I
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CITY OF FEDERAL WAY
CITY COUNCIL
FINANCE, HUMAN SERVICES AND REGIONAL AFFAIRS COMMITTEE
Date:
From:
Via:
June 25, 2007 ~~
Angelina Allen-Mpyisi, Human Services Manager
Cary Roe, Assistant City Manager C<
Kathy McClung, Director Community Development Services ~
Re-allocation of Human Services Funding
Subject:
Policy Issue:
Should the City 9f Federal Way discontinue funding ACAP Child and Family Services Childcare
Subsidies Program and re-allocate the grant to provide one-time funding in the amount 'of $5,000 to the
Federal Way Community Caregiving Network (FWCCN) and $5;000 to Catholic Community Services
(CCS) Emergency Assistance programs in 2007, and St. Theresa Church/St. Vincent DePaul
Emergency Services program receive the full award, $10,OOO,'1n 2008?
Backqround:
.
ACAP Child and Family Services submitted a letter dated May 24,2007 explaining they are declining the
grant for the Childcare Subsidies Program primarily because the organization cannot guarantee they will
have the ability to fulfill their contract requirements in 2007 or in 2008. The organization was awarded a
two-year $10,000 grant. Attached is a copy of the letter from ACAP Child and Family Services.
At the Human Services Commission June 18, 2007 meeting staff proposed that the Federal Way
Community Caregiving Network (FWCCN) and Catholic Community Services (CCS) Emergency
Assistance programs receive $5,000 respectively in 2007, and St. Theresa Church/St. Vincent DePaul
Emergency Services program receive the full $10,000 in 2008. The Federal Way community continues
to have families and individuals requiring assistance to help pay for utilities, rent, gas and other basic
needs. Human service agencies receiving funding from the City of Federal Way have turned away
people because they do not have the funds to help everyone.
FWCCN, CCS and S1. Theresa/St. Vincent DePaul are being proposed for funding because they are
three organizations providing a variety of emergency assistance services. These organizations are also
fulfilling or exceeding their contract requirements for the year. St. Theresa Church/St. Vincent DePaul is
being re.commended for 2008 funding because the agency only has a one-year contract with the City of
Federal Way through the end of the year.
If awarded the 2007 one-time funding this would increase FWCCN's grant from $15,000 to $20,000 and
CCS's grant from $7,000 to $12,000. Because S1. Theresa Church/SL Vincent DePaul is not being
recommended for additional funding this year their award would remain unchanged. However in 2008,
both FWCCN and CCS are not being recommended for one-time funding and the full allocation of .
$10,000 would be awarded to St. Theresa Church/S1. Vincent DePaul to enable them to continue to
receive funding for their Emergency Services program. FWCCN and CCS have a two-year contract
with the City and will receive their original funding award in 2008.
f\ ,..,
.proposed Motion:
Option 1
The Council Committee recommends approval that the Federal Way Community Caregiving Network
and Catholic Community Services receive one-time funding in 2007 for the amount of $5,000 per agency
and in 2008 St. Theresa Church/St. Vincent DePaul receive the full one-time allocation of $10,000. The
funds will be used for the purpose of providing emergency assistance to individuals and families living in
Federal Way to help them take care of their basic needs. This recommendation is forwarded to the full
City Council for consideration at the July 17, 2007 meeting.
Option 2
To not recommend that the Federal Way Community Caregiving Network, Catholic Community Services
and St. Theresa Church/St. Vincent DePaul be awarded the two-year, one-time $10,000 grant.
Option 3
To amend the proposed use for how the $10,000 two-year grant is allocated over the course of this year
and in 2008.
Staff Recommendation:
approve Option 1 and forward to the full council for approval at the July 17, 2007 regular City Council
meeting.
Human Services Commission Recommendation:
On June 18, 2007 the Human Services Commission recommended the Federal Way Community
Caregiving Network and Catholic Community Services receive one-time funding in 2007 in the amount of
$5,000 per agency and in 2008 St. Theresa Church/St. Vincent DePaul receive the full one-time
allocation of $10,000. These funds will be used for the purpose of providing emergency assistance to
individuals and families in need.
Committee Recommendation:
Forward option
to the full City Council and place this item on the July 17. 2007 consent agenda.
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APPRO"AlQ~e(:}'MMI.TfEE R~PORT:
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Com'rnittee Memb-er., .
Gom:n:littEi~)VI~mber', . .
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May 24,2007
Angelina Allen-Mpyisi
Human Services Manager
City of Federal Way
33325 8th Avenue South
P.O. Box 9718
Federal Way, WA. 98063-9718
Dear Angelina:
My Board Chair, Gregory Wood and I will attend your June 18th evening meeting. We will be .
very pleased by the opportunity to meet to address the issues.
Angelina, I have been putting a fair amount of thinking into this situation, and I really do not see
how we can implement the Subsidized Childcare contract at this time. I emphasize to you and
your Council that ACAP will continue to serve their citizens. We just can't guarantee they will
come to us in the numbers the contract requires or within the contract time line for this grant.
Based on these assumptions my Board is currently developing its 2007-8 budget without the
Federal Way Subsidized Childcare funds incorporated as a revenue source. We are carefully
trying to balance our costs and revenues to assure we are providing the very highest quality
services through the most effective usage of funds. ACAP Child & Family Services has
successfully resolved its budget problems in the past year through an effective fund raising and
corporate and foundation grant writing effort. 'lIVe are not going to reduce the level of services or
the quality of our services, rather are working to assure highest quality programs with
enhancements wherever we can.
I am inclined to promise you that ACAP will certainly commit and continue to serve Federal Way
families - we simply cannot guarantee the recruitment of specific numbers at this time. The
issue with us is not low enrollment within our agency, as we have a growing waiting list for
classrooms. But, it is recruiting families to bring children from Federal Way down into Auburn
for child care. I also find myself wondering if the high cost of investing in recruitment efforts is
the best use of funds. Better to support the clients themselves. But, that is a personal bias.
Pertaining to your letter:
.
ACAP Child & Family Services
Phone: 253-939-0870
E-mail Address: Deanna@acqQchildservices.org
1102 J Street SE; Auburn. WA. 98002
Fax: 253-351-0655
WWW.acapchildservices.org
^ I.
~m 1. Under the contract -- for us to partner with another agency for childcare -- would require
~e transfer funds into another agency for services we normally provide. ACAP's standards for
childcare service are high and we would not wish to assume another childcare center would
provide the same level of quality and integrity. It is a licensing issue with us and it is an issue of
agency standards. The funds would be better redirected by the funder, (the City of Federal
Way), into another agency over which the funder has direct monitoring and reporting control.
Item 2. Yes, we could provide gas vouchers. But, we still have to recruit very extensively. And,
we would have to convince the family that the time to bring them down to Auburn would make it
worthwhile. Two other issues here (a) costs to on going recruitment and/or (b) costs to re
developing our own transportation system - hiring two drivers, buying a van, insurance, vehicle
maintenance, gasoline if the issue is transportation. Either us transporting - to "fix" the time
problem for families - or gas vouchers still leaves the recruitment cost and effort problem. I
keep asking myself, at what point does a monthly or quarterly mailing that includes printing and
postage costs, staff time and on-going newspaper ads cease to be cost effective when no one
shows up to enroll.
I am convinced that a big part of this problem goes back to the DSHS Special Needs referrals
and funding decline. The decline in FW kids corresponds in time with the drop in SN kids -- 30
at any given time...down to maybe 1 or 2 now. Often none. DSHS was the driving force in that
population reaching us through the direct referral! requirem-ent / and payment for services.
Am 3. I repeat -- I would commit to taking any Federal Way Child that comes to ACAP seeking
Wrvices. We will never turn them away. It simply appears we can't commit to providing for a .
specific number of children at this time with the corresponding number of hours of care. I am
more interested in continuing to provide the best service for any and every child that comes to
us -- investing funds in kids -- rather than in investing funds and time in marketing and
recruitment (as we have been doing) which mayor may not work to recruit a few children from
FW -- due to other circumstances. It is a matter of cost effectiveness for the use of funds. I
would rather see FW money invested in FW kids.
Item 4. As the ED for ACAP I would always be most willing to meet with any workgroup to
examine the issue of childcare / quality childcare for FW families - or any South King families. If
the City wanted ACAP to open a satellite in Federal Way to provide our special "brand" of
services -- high quality services - that would require a discussion with my Board and I, and
would need a good-quality feasibility study to examine the issues. Again, ACAP commits to
continue to provide services to Federal Way families -- and Kent families, Enumclaw families,
Covington families, Puyallup families -- any family that seeks our services at our existing center.
The question that needs to be answered: Is it that Federal Way wants to assure ACAP's
services are available for its families, or is it that Federal Way wants to buy ACAP's services for
its community? ACAP has committed very firmly to the first. The second is a much longer
discussion.
.a non-profit, ACAP Child & Family Services would love to have use of and name support that
s with the Federal Way Human Services funds. However, practicality and integrity tells us
that it just. isn't working right now for childcare. ACAP cannot and would not pretend otherwise.
ACAP Child & Family Services
Phone: 253.939-0870
E-mail Address: Deanna@acapchildservices.org
1102 J Street SE; Auburn. WA. 98002
Fax: 253-351-0655
WWW.acapchildservices.org
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Human Service funds are precious and need to be used in the best possible way to support the .
community residents. Thus, we must request the grant be redirected by the City of Federal Way
to better serve Federal Way residents.
I wish to affirm to you and your Council that ACAP is a strong and vibrant organization with a
far-reaching vision of the place it does and will hold in South King County. We are committed to
a future of being the premier Early Child Hood Learning Center working with the highest risk
children through the childcare process of service delivery. My staff and I are building new
relationships and collaborations both in the areas of early learning / childcare and parenting
support / parenting education. We are seeking new funding from several sources to expand our
work into the Latino Spanish speaking community, to further our work with teenage parents, to
work with school districts around getting school ready, to work with young families and Family,
Friend and Neighbor childcare providers as well as other centers through "play and learn".
groups and "Getting School Ready" programs. I do not envision ACAP ever serving fewer
Federal Way residents, just serving them in new ways as we adapt to our changing communities
in South King County.
ACAP continues to look forward to working with the City of Federal Way through its Human
Services funding for the APPLE Parenting Program and is clearly in the process of expanding
that program to address emerging needs in Federal Way as well. With or without City funding,
we see ours as a partnership with the City and its residents and service providers to help
families build better lives and assure successful outcomes for their children.
.
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ACAP Child & Family Services
Phone: 253-939-0870
E-mail Address: Deanna@acapchildservices.org
1102 J Street SE; Auburn, WA. 98002
Fax: 253-351-0655
WWW.acapchildservices.org
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CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
TO:
VIA:
FROM:
July 10, 2007
Parks, Recreation, Human Services & Public Safety Council Committee
Neal 1. Beets, City Manager \ ~t 11ulfJvfI
. . . . i"UJv-.
Bnan J. Wilson, ChlefofPohce 1:.....>
SUBJECT: Inter-Local Agreement between City of Federal Way and Puget Sound Educational
Service District relating to Funding for Reinvesting in Youth
Background .
The Federal Way Police Department has been helping fund Reinvesting in Youth si~ce 2003. It
is a countywide effort that seeks to increase resources for proven cost-effective services for
troubled youth that reduce youth crime and save criminal justice and other costs. They reinvest
in research-based intervention and prevention programs, wJ:iich will serve youth and families
throughout King County. .
0-1
COUNCIL MEETING DATE: July 17,2007
ITEM #:
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- ._b ___.........._.
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
.
SUBJECT: Interlocal Agreement between City of Federal Way and Puget Sound Educational Service
District Relating to Funding fOr Reinvesting in Youth
POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department continue to donate to
Reinvesting in Youth?
COMMITTEE: Parks, Recreation, and Public Safety Council Committee
MEETING DATE: July 10, 2007
CA TEGORY:
~ Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
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DEPT: Police Department
Attachments:
I. PRHS&PS Memo (must go to Council per LAW because it's an agreement between government agencies)
2. lnterlocal Agreement between Federal Way and Puget Sound Educational Service District Relating to
Funding for Reinvesting in Youth
Options Considered:
I. Accept Reinvesting in Youth Inter-Local Agreement
2. Reject Agreement
.
STAFF RECOMMENDATION: Staff recommends Option I.
CITY MANAGER ApPROVAL: .
Council
? 7/01 ')...),
DIRECTOR ApPROVAL: h.Wt/lvl\
ConmliUce Council
COMMITTEE RECOMMENDATION: PRPS recommends Option_
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "/ move approval of the /nterlocal Agreement between City of Federal Way
and Puget Sound Educational Service District Relating to Fundingfor Reinvesting in Youth, and authorize City
Manager, Neal 1. Beets to sign such Agreement. ..
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o I>ENIED
o TABLEDIOEFERRED/NO ACTION
o MOVED TO SECONI> READING (ordinl1nces only)
REVISED - 02/06/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
.
13-2-
. Interlocal Agreement
Between City of Federal Way and Puget Sound Educational Service
District Relating to Funding for Reinvesting in Youth
This agreement is entered into between the City of Federal Way and the Puget Sound
Educational Service District I Reinvesting in Youth.
I. INTRODUCTION
.
Having successfully completed in 2006 a four-year project focused on juvenile justice
reform, Reinvesting in Youth is launching in 2007 a second phase whose primary focus
will be on reduction of school dropouts. It is anticipated that this project will require an
additional 4-5 years.
Launched by the Puget Sound Educational Service District, City of Seattle, king County
and suburban city partners, Reinvesting in Youth (RIY) Phase 2 is a countyWide effort
that will work with King County school districts, community based providers and state
policy makers to develop and implement comprehensive local strategies and programs
to prevent and retrieve dropouts; it will also support state policy reforms focused on
increased accountability and increased funding for dropout prevention and retrieval. It is
anticipated that local government contributions to RIY administrative costs will leverage
much larger amounts of support from private foundations for program implementation.
The Puget Sound Educational Service District is the fiscal agent for the RIY project, and
its director and deputy director are employed by Puget Sound Educational Service
District. They are advised by an inter-governmental staff team and receive policy
direction from a Steering Committee of elected officials from King County, the City of
Seattle, suburban cities, school districts and other government and community leaders.
Reinvesting in Youth will provide quarterly and year-end reports to all funders and other
stakeholders.
The parties enter into this agreement to allow the City of Federal Way to reimburse the
Puget Sound Educational Service District for a portion of the management costs of the
project.
II. CITY OF FEDERAL WAY RESPONSIBILITIES
The City of Federal Way serves as a key partner in RIY through its ongoing support of
the RIY mission and strategies. Upon receipt of an invoice the City of Federal Way
shall pay $5,000.00 to Puget Sound Educational Services District for a portion of the
RIY management costs.
. III.
PUGET SOUND EDUCATIONAL SERVICE DISTRICT REINVESTING IN
YOUTH RESPONSIBILITIES
The Puget Sound Educational Service District shall be responsible for hiring the RIY
management staff and providing administrative support to the project.
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IV.
AGREEMENT DURATION
.
This agreement shall be effective from to December 31,2007. This
agreement may be extended by mutual agreement of the Puget Sound Educational
Service District and the City of Federal Way.
v. PAYMENT
The Puget Sound Educational Service District / Reinvesting in Youth shall submit to the
City of Federal Way an invoice for work to be completed under this agreement through
the period specified in Section IV, in the amount of $5.000.00.
VI. CORRESPONDENCE AND NOTICES
All correspondence and notices related to this agreement shall be delivered or mailed to
the following addresses:
Reinvesting in Youth:
Dr. Mick Moore
Puget Sound Educational Service District
800 Oakesdale Avenue South West
Renton, Washington 98055
(425) 917-7615
.
City of Federal Way:
Brian Wilson
Deputy Director of Public Safety
City of Federal Way
33325 8th Ave S
PO BOX 9718
Federal Way, WA 98040
(253) 661-4602
CITY OF J=EDERAL WAY
OFFICE OF THE CITY MANAGER
PUGET SOUND EDUCATIONAL
SERVICE DISTRICT
Authorized Signature
Authorized Signature
Monte Bridges
Superintendent, PSESD
Date
Date
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~\NVESTING IN YOU]:
~ A COMMUNITY PARTNERSHIP ~
INVOICE
DATE:
May 25,2007
TO:
City of Federal Way
Police Department
Attn: Lynette Allen
Deputy Director of Public Safety
City of Federal Way
33325 8th Ave S
PO Box 9718
Federal Way, WA 98040
FROM:
Reinvesting in Youth - Puget Sound Educational Service District
Jim Street, Director
800 Oakesdale Avenue South West
Renton, Washington 98055
Description of Services
Amount
$ 5,000.00
A portion of Reinvesting in Youth 2007 management costs.
(See accompanying agreement for detailed description.)
Total Amount Due
$ 5,000.00
Make check payable to:
Reinvestinq in Youth - Puqet Sound Educational
Service District
800 Oakesdale Avenue South West
Renton, Washington 98055
Attn: Dr. Mick Moore
&-5
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COUNCIL MEETING DATE: July 17, 2007 ITEM #:
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: THOMPSON PROPERTy/CEDAR GROVE PARK: FINAL .CONTRACT AMENDMENT AND ACCEPT
PROJECT BY GMT,INC- AG#06-116
POLICY QUESTIONS: Should the contract with GMT, Inc.be amended to include the older children's play
equipment and storm damage related work: authorize the transfer of$13,OOO from Major Maintenance-Parks
Facilities CIP project to cover storm damage repair; and accept the project as complete in order to release
retainage?
COMMITTEE: PRPS
MEETING DATE: July 10,2007
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
STAFF REpORT By: B SANDERS DEPT: Parks, Rec. & CuI. Services
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1. Project Budget and Cost Summary:
Substantial completion of Cedar Grove Park was established on April 15, 2007. Staff is proceeding with
closing out the construction project. The table below shows breakdown of total project costs. The total
project cost of $446,484 is over the $433,725 project budget.
Proiect Costs: Actual Bud1!et
Base Bid: $293,256
Alternates: 26.015
Subtotal: $319,271
Sales Tax: 28.096
Total Original Construction Contract $347,367
Change Orders (including sales tax):
Playground Equipment 56,505
Storm Damage 22.612
Total Change Orders $79,117
Subtotal Construction Contract, including amendments $426.484
Subtotal Soft Costs, including staff time, design, etc. $20,000
Grand Total $446.484 $433.725
Over Bud1!et
$12.759
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2. Council Actions Requested:
a. Authorize City Manager to amend the contract with GMT, Inc. to include all change orders .
b. Authorize the transfer of $13,000 from Major Maintenance-Parks Facilities CIP project to cover the
storm damage repair
c. Accept the project as complete and proceed with retainage release process
Proposed Committee Action:
I move to recommend the City Council authorizes the City Manager to amend the contract with GMT, Inc. to
include all change orders and applicable sales tax for an amended total of $426,484, authorize the transfer of
$i3,000 from Major Maintenance-Park Facilities CIP project to cover the storm damage repairs, and to accept
the work by GMT, Inc. as complete and proceed with retainage release process.
STAFF RECOMMENDATION: Staff recommends Council approve the above motion.
CITY MANAGER ApPROVAL:
Council
DIRECTOR ApPROVAL: ~~
Council
COMMITTEE RECOMMENDATION:
Committee Member
Committee Chair
Committee Member
PROPOSED COUNCIL MOTION: '1 move to authorize the City Manager to amend the contract with GMT, Inc.
to include all change orders and applicable sales tax for an amended total of $426,484, authorize the transfer of
$13,000 from Major Maintenance-Park Facilities CIP project to cover the storm damage repairs, and to accept
the work by GMT, Inc. as complete and proceed with retainage release process.
.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
.
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER: FINAL CONTRACT AMENDMENT AND ACCEPT PROJECT BY ABSHER
CONSTRUCTION COMPANY- AG #05-111
POLICY QUESTIONS: Should the contract with Absher Construction be amended to include approved work to
construct the Federal Way Community Center and accept the project as complete in order to release retainage?
COMMITTEE: PRPS
MEETING DATE: July 10, 2007
CA TEGORY:
[8J Consent
o City Council Business
o Ordinance
o Resolution
0;
D
Public Hearing
Other .
STAFF REpORT By: B SANDERS
DEPT: Parks, Rec. & CuI. Services
1. Project Budget and Cost Summary:
As the community center completed its first quarter of operation, staff is proceeding with closing out the
construction project. The table below shows a breakdown of total project costs. The total project
construction and soft cost of $20,529,631 is below the. $20,578,451 original adopted project budget; and the
projected total cost (some enhancements approved in February of 2007 have not yet been completed) of
$21,536,131 is below the total project budget of $21 ,607,000.
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Construction: Actual
Base Bid: $13,063,000
Alternates: 1.1 30,000
Subtotal: $14,193,000
Sales Tax: 1.205,492
Total Original Construction Contract $15,398,492
Change Orders (including sales tax): 1,605,220
Construction Contract with Amendment $17.003.712
Soft Costs:
A&E 1,910,309
Owner Costs 1.615,610
Total Before Construction/Soft Costs $20.529,631
. Project Management/Consultation 528,500
Enhancements to be Completed 478,000
Grand Total $21,536.131
D--I
Budf!et Under Budf!et
$20,578.451 $48.220
$21.607.000 $70.869
. 2. Council Actions Requested:
a. Authorize City Manager to amend the contract with Absher Construction to include all change orders
b. Accept the project as complete and proceed with retainage release process
c. Approve that any remaining project fund balance at final project closeout be transferred to the New
Community Center Fund and designated for equipment and facility improvement and replacement.
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Proposed Committee Action:
I move to recommend the full Council to: authorize the City Manager to amend the contract with Absher
Construction to include all change orders and applicable sales tax for an amended total of$17,003,712; to accept
the work by Absher as complete and proceed with retainage release process; and to direct staff to transfer the
final closeout balance to the New Community Center Fund.
STAFF RECOMMENDATION: Staffrecommends Council approve the above motion.
~.
CITY MANAGER ApPROVAL: ,
omrm ee
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
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PROPOSED COUNCIL MOTION: "I move to recommend the full Council to: authorize the City Manager to
amend the contract with Absher Construction to include all change orders and applicable sales tax for an
amended total of $17,003,712; to accept the work by Absher as complete and proceed with retainage release
process; and to direct staff to transfer the final closeout balance to the ~ew Community Center Fund"
(BELOW TO BE COMPLETED BY ClTY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
.
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