FHSRAC MINS 02-27-2007
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City of Federal Way
City Council
Finance/Human Services/Regional Affairs Committee
Tuesday, February 27, 2007
5:30 p.m.
City Hall
Hylebos Conference Room
MINUTES
Committee Members in Attendance: Chair Linda Kochmar and Member Jeanne Burbidge; Jack Dovey,
excused.
Staff Members in Attendance: Management Services Director Iwen Wang; Finance Manager Tho Kraus;
Human Resources Director Mary McDougal; Deputy City Attorney Aaron Walls, Recreation & Cultural Services
Supervisor Mary Faber; Parks Planning & Development Coordinator B. Sanders; Community Development
Director Kathy McClung; Human Services Manager Angelina Allen-Mpyisi; CDBG Coordinator Kelli O'Donnell;
and Deputy City Clerk Krystal Kelsey
Others in Attendance: Doug Levy, Lobbyist, and Liz Heath, consultant on the Organizational Capacity Building
Project.
1. CALL TO ORDER - Chair Kochmar called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT - None.
3. COMMITTEE BUSINESS:
a. Approval of Minutes - The Committee m/s/c to approve the minutes of the January 23, 2007 meeting
as presented.
b. Congressional and Legislative Update - Doug Levy gave the update via conference call and noted
several Senate and House bills important to the City. Mr. Levy committed to provide a status sheet at the
next meeting and reported that legislation of interest to the City is faring well.
c. "Overhire" Combo Electrical/Building Inspector - Kathy McClung presented the staff report to the
Committee and mentioned the topic had been previously discussed at the Council retreat in January. Ms.
McClung stated it has been very difficult to fill the position on a temporary basis.
The Committee m/s/c to place approval to hire a permanent combination building/electrical inspector on
the March 6, 2007 City Council Consent Agenda.
f. AWC Worker's Compensation Retro Program - Ms. McDougal presented the staff report to the
Committee and stated it would be beneficial to have control and oversight for safety/accident prevention
training, assessments, and L&I claims management.
The Committee directed staff to return to the Committee within a year to report on the program
performance.
The Committee m/s/c to approve recommendation to execute documents to join the AWC Worker's
Compensation Retro Program and forward to the March 6, 2007 City Council Consent Agenda for final
approval.
e. Assistant City Manager 8r. Police Chief 401 Governmental Money Purchase Plan - Ms. McDougal
presented the staff report which detailed the proposed compensation for the Assistant City Managers and
the Police Chief.
The Committee m/s/c to forward their recommendation to adopt a resolution to establish a 401
Governmental Money Purchase Plan for the Assistant City Manager and Police Chief positions and to
execute the necessary plan documents to the March 6, 2007 City Council Consent Agenda.
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f. Organizational Capacity Building Project - Update on Agency's Progress - Ms. Allen-Mpyisi
introduced Liz Heath, Project Consultant. Ms. Heath provided the Committee with an update and
complimented the City on having one of the best capacity programs around. She commended City
Council and City staff for it. Ms. Heath further reported that all problems with the Federal Way Senior
Center have been handled well and resolved. The Federal Way Community Care giving Network has
formed two groups; organizational and governance and is now on track for success.
Ms. Heath discussed the loss of county funding and the next steps to seek federal grant funds this spring.
Ms. Heath will also be meeting with FUSION in March and is excited about the progress of this project.
Last, Ms. Heath stated that a final report and self assessment will be coming soon from the Federal Way
Senior Center.
The Committee expressed an interest in inviting the two groups (the Senior Center and Community Care
giving Network) to a future meeting to report on their experiences with this project.
g. Report on the King County Coordinated Special Needs Transportation Plan for Fiscal Year
2007 - Ms. Allen-Mpyisi presented the staff report and reviewed the history, current status, goals and
next steps for this plan. The Committee discussed including information on transportation options
available to seniors in the Senior Citizen Utility Tax Rebate applications and in other notice venues.
h. Acceptance of the 2007-2008 Proposed Use of One-Time Human Services General Funds - Ms.
Allen-Mpyisi reviewed the report and the Human Services Commission's recommendation forfunding.
The Committee mjsjc to approve option 1 - approve funding to St. Theresa ChurchjSt. Vincent DePaul
Society in the amount of $10,000 and Hospitality House in the amount of $4,765 for 2007 and $7,000 in
2008 and forward to the March 6, 2007 City Council Consent Agenda.
i. Report on Severe Weather Shelters - Ms. O'Donnell presented the research she compiled on the City
of Seattle shelter systems including cost and restrictions. The Committee discussed efforts in Federal
Way to find housing for the homeless and the feasibility of opening emergency shelters in Federal Way.
The Committee directed Ms. O'Donnell to take the issue to the April 16, 2007 Human Services
Commission retreat to reserve for future work plan in conjunction with the lO-year plan to end
homelessness and other jurisdictions' local programs.
j. New Community Center Budget Update - Ms. Sanders presented the staff report to the
Committee. Ms. Faber and Ms. Sanders discussed the status of the Community Center and announced
that the Center would be available to City employees from March 12 - 14 at no cost to them.
k. Carry-Forward Budget Adjustment - Ms. Kraus presented the staff report and reviewed
components of the carry-forward. The Committee discussed last year's carty-forward and noted this
year's has improved. Ms. Kraus highlighted potential needs for the unallocated General Fund balance
and recommended waiting to allocate these funds until the mid-biennial budget adjustment.
The Committee mjsjc to move the carry-forward budget adjustment ordinance in the amount of
$24,006,564 to its first reading at the March 6, 2007 City Council Regular meeting.
I. December 2006 Monthly Financial Report - Ms. Kraus highlighted key areas of the report.
The Committee mjsjc to approve the Monthly Financial Report as presented and forward approval to the
March 6, 2007 City Council Consent Agenda.
m. Vouchers - Ms. Kraus presented the vouchers. There were no questions.
The Committee mjsjc to approve the vouchers as presented and forward approval to the March 6, 2007
City Council Consent Agenda.
4. OTHER: Ms. Wang stated that she would be meeting with Bob Hitchcock and Donna Hanson on March 8 to
discuss coordinating organization of the Federal Way Festival Days and would report back to the Committee
when progress is made.
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· 5. FUTURE AGENDA ITEMS: None.
6. ADJOURNMENT:
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Chair Kochmar adjourned the meeting at 7:06 PM
COMMITTEE ApPROVAL:
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ATTEST:
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Jack Dovey
Committee Member