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AG 07-176RETURN TO: x-� 7U� CITY OF �EDERAL WAY LAW DEPARTMENT UEST FOR CONTRACT PREPARATIOIY/DOCUMENT REVIEW/SIGNATURE RO SLIP 1_ ORIGWATINGDEPT.iD[V: Pf.��S��r('ee�S 2. OR[G[NATiNG STAFF PERSON: r c a►� ��o �ti P r'�S EXT: 3. DATE REQ. BY_ 4. TYPE OF DOCUMENT REQUESTED (CHEGK ONE) CONTRACTOR SELECTiON DOCUMENT (E.G., RFB, (ZFP, RFQ) PUBLIC WORKS CONTRACT SMALL PUBLIC WORKS CONTRACT PROFESS[ONAL SERV[CE AGREEMENT MAINTENANCE AGREEMENT GOODS AND SERVICE AGREEMENT HUMAN SERVICES CDBG O REAL ESTATE DOCUMENT O SECURIT'Y DOCUMENT (E.c. Borr� aEL.arEn Docun�rrTS> ORDINANCE RESOLUTION CONTRACT AMENDMENT (AG#): Q?- p Sa.P p�QwtPr�� j �'D k��`�'x'''' A OTHER 5. PROJECTNAME: P �wu SD �C�V Lav�PS f�InaS-P �I� S. NAME OF CONTRACTOR: �p,,, fi��t ���u �Dt S�rrcT ADDRESS: YO(iox �.IZ�I �1 F�.�e.al /�fJa�l, �.f�/l gGn' 3 TELEPHONE ��3-��- �stb SIGNATURE NAME: TITLE Geccera� /`�aKaoe✓' 7. EXHIBITS AND ATTACHMENTS WORK OR SERVICES COMPENSAT[ON ❑[NSURANCE REQUIREMENTS/CERT[F[CATE ALL OTHER REFERENCED EXH[BITS PROOF OF AUTHOR[TYTO S[GN REQU[RED LICENSES PRIOR CONTRACT/AMENDMENTS 3. TERM: COMMENCEMENT DATE: p/ Q/D 7 V COMPLETION DATE: TOTAL COMPENSATION /Y� (INCLUDE EXPENSES AND SALES TAX, IF ANY) ([F CALCULATED ON HOURLY LASOR CHARGE ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOL(DAY RATES) RE[MBURSASLE EXPENSE: YES NO S, MAXfMUM DOLLAR AMOUNT: [S SALES TAX OWED YES [F YES, PAID BY: CONTRACTOR o CITY PURCHASING: PLEASE CHARGE TO� l0. CONTRACT REVIEW �Y�� ,�(aru�a.i�- �PROJECT MANAGER/d72�- �i r�? cFp� t,/�� J�' D I R E C T O R�CGt V� SIGNATORY (Ctvt ACM, OR D[RECTOR) RISK MANAGEMENT (tF APp[.tCASLE) a LAw l. CONTRACT SIGNATURE ROUTING SENTTO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: I3 (�q ATTACH: S[GNATURE AUTHOR(TY, INSURANCE CERTIFICATE, L[CENSES, EXHIBITS TIAL DATE SIGNED f (/17 ,�LAW DEPARTMENT c t1] I� �SIGNATORY c�i 3 �1 �I�R� CITYCLERK �ASSIGNED AG# AG# "�'I al �f SIGNED COPY RETURNED DATE SENT: O :OMMENTS: L r :J I n Q Ca u,u c� ct{� n r��-a oc^ S��P v, o c c� er�l o c� 113 O �I P eas e s�c �r �jo� ccr v i es 4/9 N/-! 1_�r�al��/nr� ►'ei ml�urSlnn i�..l oR� �iN�� SUPPLEMENT NO. 1 INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY �1ND LAKEHAVEN UTILITY DISTRICT FOR THE PACIFIC HIGHWAY SOUTH HOV LANES PHASE N PR07ECT (SOUTH 312 STREET TO DASH POINT ROAD) The local agency of the City of Federal Way desires to supplement the agreement entered into with Lakehaven Udllty District executed on October 10, 2007, identified as Agreement No. 07-176. All provislons in the Agreement remain in effect except as expressiy modtfled by thls suppiement. The changes to the Agreement are described as follows: Exhibit "A" of the A9reement shall be amended to in�lude those additional servtces more particularly descrfbed In Fachibit "A-1" attached hereto and incorporated by this reference, II Exhib(t"B" is replaced by Exhibit `�B-1", which fncludes ESIZMATED DESIGN COST and ESTIMATED CONSTRUCIION COSTS for a TOTAL ES'flMATED COSi' of One Mfllion Three Hundred S(xty One Thousand Six Hundred Forty Three and 00/100 dollars ($1,361,643.00). Slgned this� day of NO eXY� bP.l� 2009. CITY OF FEDERAL WAY I� ,�J Brlan dso Interim City Manager LAKEHAVEN UTIL.ITY DI General Manager APPROVED AS TO FORM: Patricfa A. Richardson, City Attorney ATTEST: ��.J I APPROVED AS TO FORM: Steven H. Pritchett, General Counsel K:\CONTRACT1200'1�07-176a.doc i i� �i i 'w.� EXHIBIT A-1 EXHIBIT A-4 Paci�c Highway South HOV Lanes Phase IV S. 312th Street to Dash Point Road City of Federal Way AG06-127 Scope of Work KPG October 5, 2009 (For Lakehaven Utility District via lnterlocal Agency Agreement) Work to be compiefed under this amendment involves preparation of plans, specifications, engineer's estimate, and bid documents for the Pacific Highway South (PHS) HOV Lanes Phase IV S. 312`" Street to Dash Point Road project. Pians will be prepared in accordance with Lakehaven Utility District (Lakehaven) design standards as summarized and itemized in the Lakehaven's plan review checklist. Contemplated improvements �inciuded under this scope, subject to review by the City and Lakehaven, and previous review comments provided by Lakehaven, include the following: Water a. Removal and dispasal of approximately 860-LF of 12-inch Asbestos Cement (AC) main, and reptacement with 12-inch Ductile Iron (DI) main (STA 2+50 through 11+10, west side PHS). Relocation will be in accordance with the criteria outlined below in paragraph "r," at a minimum. Depending on the nature and extent of relocation determined necessary, especiaily approaching the valve ciuster at the northern lim(ts of this segment in South 308`� Street, work may also include relocation of the valve ciuster and assaciated mains. b. If determined necessary, refocation and/or replacement of approximately 810-L� of 12- inch DI main (STA 3+00 through 11+10, east side PHS). As requested by Lakehaven, Consultant will review the existing 12-inch DI main location, not the now-abandoned 6- inch steel mafn, relative to the final storm drainage design, anticipated telecommunications and electrical vaults, pothole information provided by Lakehaven, and standard valve dimensions, in order to eliminate or reduce the extent of relocation replacement where feasible. If confirmed necessary, relocation will be in accordance with the criteria outlined below in paragraph "r," at a minimum. c. Removal and disposal of approximately 1,315-LF of 12-inch AC main and 35-LF of DI main including 25 LF ofi 18-inch steel casing, and replacement with 12-inch DI main (STA 11+10 through 24+60, east side PHS). Relocation will be in accordance with the criteria outlined below in paragraph "r," at a minimum. d. Removal and disposal of approximately 40-LF of 12-inch AC main, and replacement and extension with approximately 220-LF of 12-inch DI water main north of South 304"' Street (STA 24+60 through 26+80, east side PHS). Location of the replacement and Lakehaven i!liliry Dlsk'ict KPG PF1SPhass IYHOV Lenes Page 1 af 9 Octnber I009 Scope ofServlces 127 EXHIBIT A-'I new main wifl be in accordance with the criteria outiined below in paragraph "r," at a minimum. If the new water main is not located behind the curb line, add an 8-inch D! stub main with fire hydrant lateral to back of sidewalk from the terminus of the 12-inch main segment. e. Removal and disposal of approximately 210-LF of 12-inch AC main, and replacement with 12-inch DI main (STA 37+50 through 39+60, east slde PHS). Location of the replacement main will be evaluated �relative to the crfteria outlined below in paragraph "r," at a minimum. Revisions to the valve cluster at 39+60, RT, will Be evaluated and may be included with the main replacement. f. Relocation and replacement of, casing, and/or special wall penetration detail for the existing 12-inch DI main at the new retaining wall (Approximate STA 37+50, east side PHS). It is assumed that a casing will extend beneath the proposed retaining wall to a minimum of 5 feet outside the limits of the wall and reinforcement influence zones. g. If determined necessary, relocation and/or replacement of approximately 1 10-LF of 12inch DI mafn on the north side of South 308'" Street west of PHS (Approximate STA 68+25 through 69+35, or as adjusted under paragraph °a" above). As requested by Lakehaven, Consultant will review the existing 12-inch DI mafn relative to the actual location and pipe material (i.e., pipe is not AC, and alignment is per Valve Detail 19, and CRD W269), the finat storm drainage design, pothole information provided by Lakehaven, and standard valve dimensions, in order to eliminate or reduce the extent of relocation replacement where feasible. If confirmed necessary, relocation will be subject to the criteria outlined below in paragraph "r," at a minimum. h. Removal and disposal of approximately 100-LF of 12-inch AC main, and replacement with 12-inch DI main on the north side of South 304�' Street east and west of PHS (Approximate STA 89+00 to 89+50, and STA 90+50 to 91+00), i. Remova) and disposa) of approximately 100-LF of 8-inch AC main (Approximate STA 4+45 RT, STA 15+05 RT, STA 16+45 RT, STA 18+60 RT, and STA 20+00 RT, PHS� and 20-LF of 6-inch AC main (Approximate STA 69+25 LT, north side of South 308 Street), and replacement with 8-inch DI main. j. Relocation of fire hydrants in 10 locations (new fire hydrant assemblies, exclusive of hydrants which are to be reused), and addition of fire hydrants in two (2) locations along the project corridor as determined by Lakehaven in consultation with South King Fire and Rescue (SKFR). At a minimum, relocations of the fire hydrants identified at approxlmate STA 3+60 (to STA 4+35 LT, west side PHS), STA 70+g0 LT (to STA 7+90 LT, north side South 308'" Street), and STA 90+60 LT (to STA 90+90 LT, north slde South 304"' Street) need to be reviewed and potentially revised to meet clearance, access, and SKFR requirements. k. Relocation andlor modification of water service connections and meters in 20 locafions within the project limits. I. Removal of one (1) fire service connection and Single Detector Check Valve Vault (and appurtenances) at approximate STA 6+00 LT (west side of PHS), with salvage to Lakehaven Ulllity DrslrTcf KPG PHS Phase II�HaV Lanes Page 2 oj9 Oc[ober 20a9 Scope ofServices AG06-127 EXHIBIT A-1 Lakehaven, and relocation of one (1) fire service line stub to the west right-of-way margin of PHS at a location to be determined by Lakehaven in consultation with SKFR. Restoration of one (1) fire service connection. m. Identification of water valve adjustments to finished grade throughout the project limits. n. Depending on the nature and extent of main relocations, addition of two, stub 8-inch DI mains to the east right-of-way margin of PHS, with permanent blow-off assemblles. o. Adjustment, relocation, extension, and/or replacement of water mains and valves as confirmed necessary in conjunction with replacement and/or relocation of the mains identified above, or to accommodate rvadway and drainage system improvements. p. Correction of plans as noted above, and to reflect previous revfew comments. q. Provisions for temporary water service. r. The location of new or replacement wafer mains will consider, at a minimum, the AC water main locatians and utility separations achteved with the City's Phase 1 PHS HOV Lanes project immediately to the south of the current project, the location of existing and the use of DI pipe for the current project, standard valve dimensions, requirements for maintaining and reconnecfing ex(sting services, Lakehaven's ability to accommodate requests for new or modified service connections relative to the City's pavement repair mitigation requirements, Lakehaven's utility separation standards, the preference for maintaining a straight alignment between valves, and the ability to accommodate minor vertical and horizontal deflections. Consultant is advised that the City and Lakehaven may consider mitigating conditions for separations less than published minimum standards. Relocations, if determined necessary due to unavoidable obstructions or constraints, or inability to accommodate a norr-standard separation, shou{d be based on the following potential considerattons and options, in order of preference: f. Main is accessible without disrupting roadway pavement. ii. Place under sidewafk, with back of sidewalk location preferred. iii. Use vertical or horizontal deflections to limit relocation requ(rements. Maximum main depth (cover) of five (5)-feet, except at discrete locations on a case-by-case basis. iv. Six (6) feet from curb face. Alignment adjustments between valves will be avolded, and limited to the extent practical. The Co.nsulfant will provide an preliminary alignment plan for relocated sections of main for review, comment, and approval by Lakehaven Utility Dlstrict. The approved alignment plan will be used as the basis for final facility design. s. The Consultant shall identify the location for removal and disposal of existing abandoned water main within the right of way corridor. Locations will be based solely on as built Lakehaven Uti/Uy Dlstric[ PHSPhare IV HOYLanes Po� 3 oJ9 October 2009 Scope ofServtces AG06-l27 EXHIBIT A-1 information p�ovided by Lakehaven. No �ield verification is anticipated. Anticipated removals occur at the following locations: i. 6" steel main, STA 3+00 to 11+10 RT, PHS (Ref. CRD W342); ii. 2" GI main, STA 2+50 to 11+10 LT, PHS (Ref. CRD W266); iii. 6" AC main, STA 11+10 to 24+30 RT, PHS (Ref. CRD W266, W334); iv. 6° AC main, STA 70+35 to 70+75 LT, S. 308th St. (Ref. CRD W266, W270, W339); v. 6" AC main, STA 68+25 to 69+30 LT, S. 308th St. (Ref. CRD W266, W269, Valve Detail); vi. 6" AC main, STA 90+35 to 91+00 RT, S. 304th St. (Ref. CRD W266, W334) Sewer a. Identification of sewer manhole adjustments to finished grade throughout the project limits. b. An existing 12-inch concrete sanitary sewer main passes approximately 15 feet beneath the new structural earth retaining wall (Approximate STA 35+60, east side PHS), and the roadway surtace and manhole height will be raised by 6.5 feet at this location. Consultant will either confirm that the additional loading will not exceed the subgrade bearing capacity at the sewer manhole base, or generate a design solution for the manhole construction to maintain current subgrade loading at the sewer manhole base to avoid displacement. Replacement or casing this segment of deep sewer is not included in this scope of work. c. The Consultant shall include plans for fill and abandonment of an exfsting 8-inch AC force main and 15-inch steel casing which crosses Pacific Highway South at S 304"' Street. Location will be based on as built information provided by Lakehaven. No fteld verification is anticipated. d. Correction �of plans as noted above, and to reflect previous review comments. e. No conflict analysis ls anticfpated for side sewers unless data is provided by Lakehaven. Lacking this data, it is anticipated that side sewer modifications will be made on a case by case basis during construction. Task 16.1— Project Management Work under this task includes time to execute this amendment, prepare associated invoicing and progress reports, plan and schedule the work, plan for and execute QA/QC, and coordinate with the City and �akehaven. This task assumes the design phase, including reviews by LUD, will last 4 months. take►Hmn ur;��yvrsmcr K� PHSPhase IVHOVLama Page 4 of 9 Ocfober 2009 Scope ofServlccs AGO&127 EXHIBIT A-1 Task 16.2 Waterline Plan and Profile Sheets 7he CONSULTANT will prepare up to twelve (12) water facility plan and profile sheets, consistent with the project limits, to show the relocations, instal�ations and adjustments required. The data included on the existing waterline pian and profile sheets created in the water line assessment (task 15) will be utilized, but the sheets wil! be re�ised to show additional and corrected plan and profi{e information, and wili conform to the plan preparation requirements set forth in Lakehaven's Plan Review Checklist. The plan view will include existing base mapping, existing utilities, proposed curb and gutter and proposed drainage facilifies, and other a�ailable utitity information, including locations of luminaires. In addition, horizontai alignment information, existing and relocated hydrant and vaive locations and types, locations of existing and relocated service connections induding water meters and fire service lines, and all demolition and abandonment callouts will be shown on the plan sheets. Minimum clearance requirements will be called out at critical locations adjacent other utilities, including storm drainage facilities. The full-sized scale shall be 1" 20'. The profile view will be at 1"=20' horizontal scale and 1"=5' vertical scate. Each sheet will show the existing and proposed ground; and pipe elevation (top or bottom of pipe) information for the existing and proposed water mains at critical locations, speciflcally at utility crossings, including storm drainage facilities. Minimum clearances will be identified with callouts at utility crossings, or in a separate crossing table. Existing waterline information will be based on pothole and measure down dafa provided by LUD in Task 15. Existing and proposed utility crossings will 6e shown as ellipses in the profiles. All work associated with the water system facilities will be shown on these `stand-alone' plans and profile sheets. Any references to the water system facilities on the City's roadway plans will be edited to reference these documents. 7ask 16.3 Water Line Detail Sheets The CONSULTANT will prepare one detail sheet for details not covered in WSDOTs Standard Plans or in Lakehaven's Water System and Sewer System Standards. Pertinent details from these "Standard Plans" sources wlll be included as an appendix in the contract specifications. Task 16,4 Sewer Manhole Field Investigation 1'he finished grade elevations of the sewer manholes within the proJect limits will be adjusted. Lakehaven will provide the Consultant with manhole as-constructed information, including cone section, ladders, and number and sizes of risers. Task 16.5 Sewer Manhole Adjustments Based on the information collected in task 16.4, the Consultant will describe the work included to bring each sewer manhole to grade (which may include removal and/or replacement of cone sections, extensions, and/or risers. This information will be shown on the roadway plans and quantified in the approp�iate bid schedule. takehaven UtillryDtslrict PHSPhaselVHOVLanes Page 5 of 9 October2009 Scope ofServlces AG06-127 EXHIBIT A-1 Task 16.6 Specifications The CONSULTANT will prepare special provisions for construction of the water system facilities and sewer manhole adjustments per Lakehaven Standards. Speciai provisions shall suppiement WSDOT's 2008 Standard Speci�cations, uniess Lakehaven's Water System and Sewer System Standards specify otherwise. The water system facilities and sewer manhofe adjustment bid items will be included as a separate bid schedule. Task 16.7 Opinion of Cost The CONSULTANT will prepare a 100% and final opinion of cost for the work described in Task 15.2. The breakdown of items shown in the opinion of cost shall be of sufficient detail for inclusion in the project bid documents. Adjustment of Lakehaven facilities located within easements converted to City Right of Way will be itemized on Schedule A. SCHEDULE: 1. The City's roadway design has already been compieted to the 99% design level. The CONSULTANT will commence work on the water line design immediately upon receipt of a notice to proceed from the City of Federal Way (note that this requires that Lakehaven Utility District provide a notice to proceed to the City through the Interlocal Agency Agreement). The 100% PS&E will be delivered to the City and Lakehaven eight weeks after the CONSULTANT receives this notice to proceed. 2. The City and Lakehaven will review the 100% PS&E and return comments back to the CONSULTANT no more than 3 weeks after submittal. Comments received after this date may not be incorporated into the Final Contract Documants without a contract modification. 3. Final PS&E submittal will be prepared approximately 3 weeks after comments are received from the City and the District. DELIYERABLES: The CONSULTANT will assemble and provide the following items to the City: 1. The CONSULTANT will submit at 100% stage of completion, two copies each of the half-sized plans, full-sized plan sheets, and special provisions for review and comment. 2. Two (2) sets of full-sized bond prints of "Final" water line plans (water schedule only). 3. Two (2) sets of half'-sized bond prints of "Final" Wafer Line Plans (water schedule only). 4. Two (2) sets of camera-ready hard copy special provisions which cover the water-related elements of the project onfy. 5. One (1) computer disk for the plans of the water line elements of the project in AutoCAD format. Lakehaven UJi1ity Dlslricf KPG PHS Phase IVHOYLaKes Page 6 of 9 Oetober20a9 Scope ofServlcr,s AG06-127 EXHIBIT A-1 6. One (1) computer disk for the water line special provisions in Microsoft Word format. ASSUMPTtONS: 1. Utility record drawings are not inciuded in this scope and fee because construction services are not included in this contract. 2. Existing asbestos-cement (AC) water main to be removed shail be included as a separate bid item and appropriate hazardous waste specifications will apply. 3. It is assumed that ail base-mapping, surveying and utility coordination already performed as part of this contract is adequate and no additional effort in these areas in included in this amendment, except as necessary to correct items noted in previous revlew comments. 4. Lakehaven shail provide the Consultant, in a fimely manner, Lakehaven's standard documents for pubiic works contracts, including standard plans. Unless otherwise specified, these standard documents shall be suitable for inserting into the bid dacuments without revision. 5. Lakehaven shaA abtain all necessary approvals and/or newlrevised utility service, and pay all fees connected therewith. 6. Lakehaven' representative with respect to services fo be rendered under the Agreement shall be as designated by Lakehaven's Engineering Manager. 7. Lakehaven shali coordinate with the City of Federal Way to receive the required number of sets of final Contract Documents. 8. Lakehaven shall pay all permit fees necessary to complete the work described in this scope of work. 9. No conflict anatysis has been completed or is anticipated for side sewers unless data is provided by Lakehaven. Lacktng this data, it is anticipated that side sewer modificatlons will be made on a case by case basis during construction. 10. In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, the CONSULTANT has no control over cost or price of labor and materlals; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality performance by operatfng personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore the CONSULTANT makes no warranty that Lakehaven's actual project costs, financial aspects, economic feasibility, or schedules will not vary from the Consultant's opinions, analyses, projects, or estimafes. Lakeiraven Ulilfty Dlslrlc! PHS Phaseld HOYlanes Page 7 of 9 October 2009 Scope ofServ�ces AGa6-1?7 EXHIBIT A-1 un�t rotai Descrlptlon Unit Qfy Cost Cost Water and Sewer Mobllization Water and Sewer Traffic ConUol Labor Trench Safety Systems Sho�ing or extre Excavation Class B Structural Excavation Ciass B Gravel Borrow Por Trench Backtiil Remove and dispose 12 In. AC pipe Remove and dispose abandoned maln CI. 50 DI Pipe for Water Main 8 in. Diam. Ductiie Iron Ptpe for Water Malo 12 �n. Diam. Gate Valve, &Inch Gate Velve,l2 Inch Additional Cast fron Fittings (Not Shown on Pians) Rebcate Extsting Hydrants Abandon existing, fnstall existing w/ othervvise new hydrant assembiles Hydrant Assembly Includes 6-tnd► diam.Cl. 52 DI pipe leteral, tee, hydrant valve, end hydrent Service Connedions, various dtameters Remove existing SDCVA Remove and Dispose Valve and Box Adjust Valve Box Biowoff Assembly Adjust Sewer Manhole Abandon Force Main Reconatruct Sewer Manhole Subtotal Schedule B Constructlon Cost Contingency (10°/b) Sales Tax (9.5%) LS HRS LS SF CY CY LF LF LF LF EA EA LB EA EA EA LS EA EA EA EA LS EA 1 B0o 1 23,200 3,100 3,100 2,635 3,200 120 3,660 9 17 500 10 2 22 1 21 40 2 16 1 2 60,000.00 42.00 20,000.00 1.00 25.00 35.00 10.00 10.00 65.00 75.00 2,000.00 3,000.� 2.00 3,�0.00 5,000.00 1,OD0.00 z,000.00 250.00 300.00 1,000 400.00 10,000.00 3,000.00 60,000.00 25,200.00 20,000,00 23,200.00 77,500,00 108,500.00 26.350.00 ��000.00 j,800.00 274,50000 16,000.00 51,000.00 1�000.00 30,000.00 10,000.00 22,000.00 z,000.00 5,250.00 6,000.00 2,000.00 6,400.00 10,000.00 6,�0.00 824�700.00 82,470.00 86,361.15 993,351.15 Total Estimated Construction Cost Note: Adjustment of Lakehaven facilities located within easements converted to City Right of Way will be patd for according to the terms agreed to for �release of said easements. Lakehaven UHlttyDlslric� PHSPhase /VHOYLanes Scopa ofServ�ces Page 8 0�'9 KPG October 2l109 AG06-1?7 rnoectmoiwr e ��e� w'� m FiOUR AND FEE ESTIf�ULTE Ptoj�cr: Clty oI Fodoral'W�r �k+ci6c High�vay 5awh Hfl4' laaos, Phasa !7 Soutls 312ih Sve�t to Fbsh Poirn Rwrd S6Fip�fiBRF NQ A •lskeltaves U'�!'itp D�SUiciFSiral Desigu Pt� Task CesaiP�kn I�er I Enp'near 5658 b dx 30 EXHIBIT A-9 E1(FUBIT E4 s�necapa c��y b7eve}vr ai+eo► S 3a.s2 i asss I I��,I 1 I�� S �6,2�.05 �L d 6"ot.G7 3¢�&b2 3 5.28'+Ad 3�25721 t+'� dFa�daiafi4ql Adpe 1 d� PFtS�+F! f V 3i,�amere Na �-LflD Fa�' Diae�w Page 9 of 9 October?A09 Exhibit B-1 Estimated Costs Paciflc Highway 3outh HOV L,anes Phase IV South 312th Street to Dash Point Road ESTIMATED PRE-DESIGN, DESIGN, CONSTRUCTlON, PROJECT ADMINISTRATION AND CONSTRUCTION MANAGEMENT COSTS FOR INCLUf /NG LAKEHAVEN UTILITY DISTRICT UTILITY RELOCATION AND ADJUSTMENTS ESTIMATED PRE DESIGN COST Estimated pre-design costs for Lakehaven utility relocations {KPG, Inc.) ESTIIIAATED DESIGN COST Estimated design costs for Lakehaven utility relocations ESTIMA7ED CONSTRUCTION COSTS Subtotal Constructfon (Inc110% Design Contingency) Sales Tax 9.5% of Construction Cost Subtotal Construction Inciuding Sales Tax Constructlon Contingency (10% of Construction cost) Construction Management (12.5% of Construction cost.) ESTIMATED TOTAL CONSTRUCTICN COST ESTIMATED PROJECT COST (Predesign,Design Construction) $11,531 $68,417 $907,170 $86,181 $993,351 $99,335 $924,169 $9,216,855 $1,286,803 Project Administration (5% of project cost) $64,840 TOTAL ESTIMATED COST 1 361 643 Note: Costs presented are estimatesonly. Acfual costs incurred will be used to calcu/ate final cost of Lakehaven Utility Distrfct's utilityre/ocation portlon forreimbursement to the Cify. K:ICONTRACT2007W7-t76a Budget.doc 7. ~CHALL EXHIBITS AND CHECK BOXES 0 SCOPE OF SERVICES o INSURANCE CERTIFICATE 0 DOCUMENT AUTHORIZING SIGNATURE Upon E><ec.I..l:l-(un. TERM: COMMENCEMENT DATE: DATE IN: 1. 2. 4. 5. 6. 8. DATE OUT: A Krill. eN CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP ORIGINATING DEPT.IDIV: plt) / 'S-/ree-J.s , ORIGINATING STAFF PERSON:--=itl Frrrfpr EXT: :J.7::l::l-3. DATEREQ.BY: t$;<-iAJ 1Z()BtIL~ TYPE OF DOCUMENT REQUESTED (CHECK ONE) o PROFESSIONAL SERVICE AGREEMENT 0 SECURITY DOCUMENT (E.G. AGREEMENT & o MAINTENANCE/LABOR AGREEMENT PERF/MAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND) o PUBLIC WORKS CONTRACT 0 CONTRACTOR SELECTION DOCUMENT o SMALL PUBLIC WORKS CONTRACT (E.G., RFB, RFP, RFQ) (LESS THAN $200,000) 0 CONTRACT AMENDMENT AG#: tJ7. 111, o PURCHASE AGREEMENT) 0 CDBG (MATERIALS, SUPPLIES, EQUlPMENT)}'(OTHER I k. ~ o REAL ESTATE DOCUMENT PROJECT NAME: ?a.CJ~c.. ..~\.1l.t)~ SC)l&\-\oV La~$ ?~lY NAME OF CONTRACTOR: ven l ADDRESS: I X S+ SIGNATURE NAME: ELEPHONE.:253- ~-5Wfl.. TITLE bt'~ IY'nYrLfJ- ){,ALL EXHIBITS REFERENCED IN DOCUMENT COMPLETION DATE: Preied- (!orntJtJ.;ffoYL , 9. TOTAL COMPENSATION $ \13 D (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY CONTRACT REVIEW ')( PROJECT MANAGER ~ 9/141ob XDIRECToR'1/J0[NI ~RISKM1~NAOEMEHT ")i. LAW ,., I?IJ lev ~ ctl~O"t, ~ MAK.e. ~. L. . bP .. LA\:::e'Ynven IC, O~.L.)(p IO.t'tl 5""O.Of( CONTRACT SIGNATURE ROVTING INITIAL/DATE APPROVED )ZL.LAWDEPARTMENT /u7tf/D7 MAB 10/111 1(.)1. ~CITYMANAGER i 0 /;J..-/O'1 ~ '/O(I5(CJ'k- ~CITYCLERK IO/,5/r1'7 ~ SIGN COPY BACK TO ORGINATING DEPT. (~jrf(J.A_~ (~ t!f u..q,,' nJ. ) %ASSIGNEDAG# 07" ll(P v ;r;z PURCHASING: PLEASE CHARGE TO: COMMENTS Pliea...s.lY ~ -hvo C2J tyiql ~lals. '} . s-\n;~ lOd\ Qre~+O LuT( .~ ofp",vaJL, C oun C-tL ; Ii (l/2.!S!'l to-..- / dj ~ 10. 11. 07/05 INITIALIDATE APPROVED INITIALIDATE APPROVED ~ (6{4{().( INITIALIDATE APPROVED After recording, return to: City of Federal Way 33325 8th Avenue S Federal Way, WA 98003 Attn: Brian Roberts INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHAVEN UTILITY DISTRICT FOR THE PACIFIC HIGHWAY SOUTH HOV LANES PHASE IV PROJECT (SOUTH 312TH STREET TO DASH POINT ROAD) -to-- THIS AGREEMENT is made and entered into this ~ day of octo\oe-v- ,2007, by and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District (hereinafter "District"), collectively referred to herein as the "Parties". WHEREAS, the City proposes to proceed with the Pacific Highway South HOV Lanes Phase IV Project (South 312th Street to Dash Point Road) (hereinafter "Project"); and WHEREAS, the District provides water and sewer service in the general area of the Project in accordance with applicable Washington State and City of Federal Way laws, regulations and franchises; and WHEREAS, in connection with the roadway improvements being undertaken by the City, the District will be required to relocate certain water and sanitary sewer facilities such as fire hydrants, valves, water meters, etc.; resolve any waterline/utility conflicts; and adjustsewer manholes, within the Project area; and WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other entities to provide services in a manner best serving the needs and development of their local communities; and WHEREAS, the District can achieve cost savings and other benefits in the public's interest by contracting with the City to perform certain services for the District, including letting a public works construction contract for the installation of the water improvements in connection with the Project (hereinafter "District Work"), and providing construction management services in support thereof, as described in Exhibit A, attached hereto and incorporated herein by this reference; Pacific Highway South HOV Lanes Phase IV Page 1 March 2007 NOW, THEREFORE, it is hereby covenanted and agreed by and between'the Parties hereto as follows: I. PREDESIGN/DESIGN. The District agrees that the City's design contractor, KPG, Inc., shall perform predesign/design work for the Project. . The District shall reimburse the City for the predesign report, reproducible construction drawings, special contract provisions, and other necessary documents, which shall sufficiently detail requirements for the District Work to become a part of the plans and specifications for the Project. II. BIDDING AND CONSTRUCTION. A. It.. is the intention of the City and the District that the District plans and specifications shall be incorporated into the Contract Bid Documents for the Project in such manner as to allow, to the extent possible, identification of cost allocations between the Parties. B. Following opening of construction bids on the Project, the District shall be furnished with the bid responses submitted for the District Work for the District's approval. Within twenty days of receiving the bid prices, the District shall notify the City in writing that the District either approves or rejects their portion of the bid award. Bid award shall be made to the lowest responsible bidder for the total Project subject to applicable laws and regulations. The City shall not proceed with the District Work until the City has received approval from the District for its portion of the bid award; provided. however: if no bids are received which, in the estimation of the District, are acceptable to the District for the District Work, the District shall so immediately notify the City. The District Work shall be deleted from the project contract and, in this event; the City shall proceed with its portion of the Project. This Interlocal Agreement shall terminate effective the date of the District's notice to the City of the District's rejection of all bids, III. CONTRACT ADMINISTRATION. A. The City shall provide the necessary administrative, construction observation, and clerical services necessary for the execution of the Project. In providing such services, the City Public Works Director and/or his or her designee may exercise all the powers and perform all the duties vested by law in him or her. The District grants to the City Public Works Director and/or his or her designee authority to act on behalf of the District sufficient to carry out the provisions of this Agreement. B. The District shall notify the City, in writing, of any changes it wishes to make in the plans and specifications which affect the District Work, which changes shall be made, iffeasible. The City shall notify the District, in writing, of any changes required of the District Work and shall obtain the District's approval of such changes. The District's approval shall not be unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or requested by the District. Pacific Highway South HOV Lanes Phase IV Page 2 March 2007 IV. PAYMENT. A. The District shall reimburse the City for all costs incurred, by the City in performing the District Work, which costs shall include but are not limited to the District Work performed by the Project contractor(s), all District requested changes, and the District's cost of the City services described in Paragraph III (a) herein, and as described in Exhibit B, B. All payments shall be due from the District to the City within thirty (30) days after approval by the District's General Manager or his/her designee of said sums billed to the District. Amounts unpaid after said due date shall accrue interest at a rate of one (1) percent per month. V. INDEMNIFICATION AND HOLD HARMLESS. A. The City agrees to indemnify and hold the District, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the City, its agents or employees, or by the City's breach of this Agreement. B. The District agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the District, its agents or employees, or by District's breach of this Agreement. The provisions of this paragraph shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. VI. DURATION. This agreement shall become effective immediately upon execution by both parties. This Agreement shall continue in force until either (1) the District rejects all bids or (2) the City Council accepts the completion of the project, whichever is earlier. VII. OTHER PROVISIONS. A. The City shall retain ownership and usual maintenance responsibility for the roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other appurtenances related thereto. B. Upon completion of the construction and City's acceptance of the Project as fully constructed according to plans, specifications and change orders, the City shall provide a final invoice to the District for any final payment due. The District's payment of this final invoice shall, in effect, transfer ownership of these water and sewer mains and appurtenances to the District and the District shall thereafter be responsible for maintenance of such facilities. Pacific Highway South HOV Lanes Phase IV Page 3 March 2007 C. This Agreement contains the entire written agreement of the Parties and supersedes all prior discussion. This Agreement may be amended only in writing, signed by both Parties. D. This Agreement shall be in full force and effect from the date of signature by all Parties to the date the City completes the Final Inspection upon completion of the Project and may be extended for additional periods of time upon mutual written agreement of the City and District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement. E. Any provision of this Agreement, which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the work, as set forth herein, will be performed by the City under the terms of this Agreement. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year first above written. CITY OF FEDERAL WAY e~;n~ Cary M. Roe, P.E., Assistant City Manager Chief Operating Officer/EmergencyManager 33325 8th Avenue South PO Box 9718 Federal Way, W A 98063-9718 (253) 835-2401 LAKEHAVEN UTILITY DISTRICT 31627 1 st Avenue South PO Box 4249 Federal Way, WA 98063-4249 (253) 941-1516 APPROVED AS TO FORM: APPROVED AS TO FORM: A~ General Counsel, Steven H. Pritchett ~~~~ -r"""'--Patricia A. Richardson, City Attorney Pacific Highway South HOV Lanes Phase IV Page 4 March 2007 Exhibit A Scope of Work Pacific Highway South HOV Lanes Phase IV South 312th Street to Dash Point Road Work Element 15 Lakehaven Utility District-Water Main Assessment 15.1 The CONSULTANT will identify and field locate twenty-four (24) valve locations. The CONSULTANT will measure down to the top of the operating nut on the twenty-four (24) valves. Each valve measured will be clearly identified with a unique identifier (Le. WV-1) painted on the pavement surface adjacent to the valve measured. The CONSULTANT will prepare a list of the valve measurements including valve identifier and depth to operating nut, and distance to top of pipe from operating nut. LUD will provide record drawings of the water main, including approximate valve locations, valve size; valve type and distances from the top of the operating nut to top of pipe 15.2 The CONSULTANT will field survey each valve location using the paint marks set in 15.1 to establish the horizontal and vertical location of the valves. Valve locations will be surveyed at the top of the lid of the valve box. It is assumed that twenty-four (24) valves will be field surveyed. The CONSULTANT will use the same horizontal and vertical datum as the Pacific Highway South HOV Lanes Phase IV project. 15.3 Base on the valve measure-down information provided 15.1 and 15.2, the CONSULTANT will prepare plan and profile sheets for mains running parallel to the centerline of Pacific Highway South. Plans and profile sheets will show each valve location including station, offset, elevation at existing ground and depth to top of pipe. A dashed line indicating the assumed water main profile will be drawn between each valve location. Because of the possibility that the actual water line profile varies along its length, no guarantee is made as to the accuracy of the drawn water main profile between valve locations. The majority of the profiling of the water mains will be based on measure down information and construction assumptions provided by LUD. Therefore, the accuracy of the profiles will be dependent on the accuracy of the information provided by LUD. In general, the profiling will be subject to inaccuracies in measuring by LUD, assumptions of valve types and measurements, potential presence of valve extensions (unknown), and errors in calculating the invert of the water mains based on this cumulative data. The CONSULTANT will superimpose the proposed finished ground line and proposed storm drain crossings from the Pacific Highway South HOV Lanes Phase IV project onto the profiles. The proposed channelization for Pacific Highway South HOV Lanes Phase IV project will be superimposed over the existing planimetrics. 15.4 The CONSULTANT will review the valve information, plan and profile drawings, the Pacific Highway South HOV Lanes Phase IV preliminary design drawings and utility as-built information to assess the need to relocate the existing water main. The assessment will be limited to the following: Pacific Highway South HOV Lanes Phase IV Page 5 March 2007 Exhibit A Scope of Work Pacific Highway South HOV Lanes Phase IV South 312th Street to Dash Point Road Based on the finish grade elevations established by the Pacific Highway HOV Lanes Phase IV project, the CONSULTANT will review the future depth of cover over the water mains and identify areas of insufficient cover. The minimum cover required will be as determined by LUD after review of the CONSULTANT assessment of insufficient cover. Base on the proposed storm drain plans developed for the Pacific Highway South HOV Lanes Phase IV project, the CONSULTANT will identify apparent conflict locations. Cost to resolve individual conflicts will be developed under 15.5. The CONSULTANT will prepare a technical memorandum describing the assessment performed, a comparison between relocation of the entire water main and resolution of localized conflicts, provide a recommendation to LUD on whether the water mains should be relocated or localized conflicts resolved. The assessment of the water mains will not address the condition of the water mains or associated appurtenances, capacity, or existing/future demands. No assessment of service laterals will be made. Should the CONSULTANT recommend relocation of the water mains, the CONSULTANT will provide a preliminary route for the relocated water main on the plan and profile drawings prepared as part of 15.3. No final design work is included in this scope of work. It is assumed that the final design of the water main relocations will be add by supplement to this scope of work at a later. 15.5 The CONSULTANT will prepare a preliminary opinion of construction cost for both the relocation of the water main and resolution of localized conflicts for comparison purposes. Since no detailed design of the water main will have been performed, this will be a planning level estimate suitable only for comparison purposes. The opinion of cost will be based on a per linear foot cost to relocate/adjust the water main. The unit price per linear foot will include excavation, backfill, shoring, material and labor, fittings and valves and incidentals. The opinion of cost will not include service lines or meter boxes. A detailed breakdown of quantities will not be prepared. A thirty percent (30%) contingency will be applied to the opinion of cost. Pacific Highway South HOV Lanes Phase IV Page 6 March 2007 Exhibit B Estimated Costs Pacific Highway South HOV Lanes Phase IV South 312th Street to Dash Point Road ESTIMA TED PRE-DESIGN, DESIGN, CONSTRUCTION, PROJECT A DM/NISTRA TION AND CONSTRUCTION MANAGEMENT COSTS FOR INCLUDING LAKEHA VEN UTILITY DISTRICT UTILITY RELOCA TION AND ADJUSTMENTS ESTIMATED PRE-DESIGN COST Estimated pre-design costs for Lakehaven utility relocations (KPG, Inc.) $11,531 ESTIMATED DESIGN COST Estimated design costs for Lakehaven utility relocations TBD ESTIMATED CONSTRUCTION COSTS Subtotal Construction TBD Sales Tax @ 8.8% of Construction Cost TBD Subtotal Construction Including Sales Tax TBD Construction Contingency (10% of Construction cost.) Construction Management (10% of Construction cost.) TBD TBD ESTIMATED TOTAL CONSTRUCTION COST TBD ESTIMATED PROJECT COST (Predesign, Design & Construction) $11,531 $ 576 Project Administration (5% of project cost) TOTAL ESTIMATED COST $12.107 Note: The Agreement will be amended to include amounts to be determined ("TBD'), including estimated design, construction, and project administration costs when the estimates have been prepared. Costs presented are estimates only, Actual costs incurred will be used to calculate final cost of Lakehaven Utility District's utility relocation portion for reimbursement to the City. K:\STREETS\PROJECTS\SR99 Phase IV\Lakehaven\1LA\ILA Agrement.doc Pacific Highway South HOV Lanes Phase IV Page 7 March 2007