LUTC PKT 10-15-2007
City of Federal Way
City Council
Land Use/Transportation Committee
October 15,2001
5:30 p.m.
City Hall
Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES: September 17,2007 and October 1,2007
3. PUBLIC COMMENT (3 minutes)
4. BUSINESS ITEMS
A. 2008 Asphalt Overlay Program Preliminary Project List and
Authorization to Bid
B. S 348th Street at 1st Avenue S Intersection Improvements Project
85% Design Status Report.
C. 2005-2006 Citywide Pavement Marking-Project Acceptance and
Release of Retainage
D. Lake leanelLake Lorene Outlet Improvements Project-85% Design
Status Report
Action
5 min/Mulkey
Action
5 min/Mulkey
Action
5 min/Tirhi
Action
5 minIBucich
5. FUTURE MEETINGSI AGENDA ITEMS
6. ADJOURN
City Staff
Cary M. Roe, PE. Assistant City Manager/Emergency Manager
Darlene LeMaster. Administrative Assistant II
253-835-2701
Committee Members
Jack Dovey. Chair
Linda Kochmar
Dean McColgan
G:1LUTClLUTC Agen<hu and Summaries ]007\/0-15-07 LUTC Agenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
September 17,2007
5:30 pm
City Hall
City Council Chambers
MEETING MINUTES
In attendance: Committee Member Linda Kochmar, Committee Member Dean McColgan and Committee Chair Jack
Dovey; Councilmember Jeanne Burbidge, Assistant City Manager/Chief Operations Officer/Emergency Manager
Cary Roe, Deputy Public Works Director Ken Miller, Acting Community Development Services Director Greg
Fewins, Street Systems Project Engineer Brian Roberts, Assistant City Attorney Monica Buck, Street Systems
Manager/Acting Deputy Public Works Director Marwan Salloum, Traffic Engineer Rick Perez, Building Official Lee
Bailey and Administrative Assistant U Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Dovey called the meeting to order at 5:32 p.m.
2. APPROVAL OF MINUTES
The August 6, 2007, LUTC meeting minutes were approved.
Moved: McColgan Seconded: Kochmar
Passed: Unanimously
3. PUBLIC COMMENT
H David Kaplan - Mr. Kaplan's comments concern agenda item 4C, Code Compliance Report. Mr. Kaplan
feels there are items within the code compliance report that should be action items. The policy question should be
"Should the Council enact new polices and regulations to give the Code Compliance Department more tools?"
Code revisions need to b(! moved to the top of the work plan in order to get these tools in place now. Assistant City
Manager Roe responded by letting Me. Kaplan and the Committee members know that the items brought up in the
Code Compliance Report would be addressed in the following three agenda items: Adoption of the 2006 Int'l
Building Codes, Ch. 5, Unfit Structure Code Amendment and the Proposed Ordinance to Add a New Section to Ch.
I, Art. III to Authorize Code Enforcement to Issue Civil Infractions for Code Violations.
4. BUSINESS ITEMS
A. Metro Transit Service Partnership
Rick Perez provided the background information on this item. Committee Member Kochmar asked about
funding. Mr. Perez said that the City would agree to fund this program over a period of five years. This
will be an item on the 2009/2010 budget, provided the City wants to begin in 2009. Transit Now initially
began as a response to the I % tax increase. However, sales tax growth has proven to be less than the
demand for transit service. Committee Member McColgan asked if these transportation proposals were
part of the benefit package proposed as part of the I % tax increase. Me. Perez explained that no, these
partnerships are different The only services that directly benefit FW will be the service frequency
increases and Rapid Ride (begins in 2009). Councilmember Burbidge asked about a possible route
servicing the Community Center. Mr. Perez responded that since King County has studied this potential
partnership, they have discovered a less flexible schedule than originally expected. They would like to be
able to service the Community Center and are hoping to reevaluate their service route schedules to be able
to do so in the future. Councilmember Burbidge asked about proposed mid-day service to CTR providers,
Mr. Perez responded that mid-day service has not been well received and many routes have had just a few
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Land UselTransportation Committee
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July 2, 2007
riders. Staff is looking at how to best spend City funds, using the funds to serve the most riders with the
most service. Committee Chair Dovey asked if by moving staffs recommendation forward, this would
serve as a placeholder to these services. Me. Perez said yes. Committee Member Kochmar asked about the
City's ability to get out ofa partnership if the additional services turn out not to be worth the expense. Me.
Perez responded that that is something that will need to be looked into. Additionally, it often takes some
time to see the value of increased services as it takes a while for people to catch on. Committee Member
Kochmar suggests at the point of an agreement, putting language in the agreement that gives the City an out
if needed. ACM Roe wanted to make clear to the committee staff just received an email from King Co.
Metro, stating that they are unsure if the City can achieve a realized 10% reduction along the SR-99
corridor. If that turns out to be the case, the funding may not be available from the County. And, even if
staffs recommendation is forwarded to and approved by Council tomorrow evening, the City is not legally
committed to implement the partnership. The City will also look at language to allow the City to get out of
a partnership if after time it is determined to not be beneficial to the City (ridership). Mr. Roe will get firm
answers in writing from King County before the City enters into any partnership agreement with the
County. This item will come back to full Council in the form of an Interlocal Agreement once all of the
language and funding issues have been finalized. Committee Chair Dovey would like to know what the
ridership currently is on the two proposed routes.
Moved: Kochmar Seconded: Dovey Passed: Unanimously
Committee PASSED Option lc, ld and 4, with Options lc and Id contingent on a successful
application for Option 4 on to the September 18,2007, City Council Business Agenda for approval.
B. Pacific Highway South HOV Lanes Phase IV Proiect ( 18th Ave S to S 312th SO; 30% Design Status Report
Brian Roberts provided the background information on this item. Committee Member McColgan
commented that the 40% budget shortfall seems significant. Mr. Roberts explained that Federal grants will
be applied for and will make up a generous portion of the shortfall. More refined budget analysis will be
identified at the 85% design status report.
Moved: McColgan Seconded: Dovey Passed: Unanimously
Committee PASSED Option 1 on to the October 2, 2007, City Council Consent Agenda for approval.
Kochmar recused.
C. Code Compliance Report
Monica Buck provided the background information on this item. This is an Information only item.
Committee Members asked for clarification as to whether or not this item needed action. Ms. Buck
explained that the items needing action will be presented next in the upcoming three agenda items. ACM
Roe also discussed potential items that have been included within the agenda packet that could be brought
back to Council at a later date and weighed against other items in the 2008 Work Plan, dependent on the
interest level of the Council members. Councilmember Burbidge brought up potential issues concerning
mandatory garbage pickup. ACM Roe responded that all of these issues have many questions that will
need to be asked and answered as each issue is looked into. There was a brief update from Ms. Buck on the
Hoban case. There was brief discussion as to the outcome of the abatement process and what can be done
differently for future cases. This presentation will be made to Council at tomorrow evening's meeting
(September 18,2007).
D. Adoption of 2006 International Building Codes: Chapter 5
Lee Bailey provided the background information on this item. Committee Chair Dovey asked for
clarification on new permits. Mr. Bailey explained that a new permit today is good for one year with the
option of a two-year extension. Staff is proposing that if approved, that any new permit would also require
a progress inspection every six months to keep the permit current. These modifications are currently what
is written in the International Building Code.
Chair Dovey also asked for clarification on the code amendment referring to residential remodels as it
applies to smoke detectors. Mr. Bailey clarified that at present, any residential home remodel would
require that home to have hardwired smoke detectors installed. For minor improvements, this requirement
could potentially cost more than the remodel itself. Staffs recommendation is to amend the code to only
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Land Use/Transportation Committee
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July 2,2007
require hardwired smoke detectors when the remodel is approximately over $5,000. Currently, all new
construction requires smoke detectors to be hardwired. Chair Dovey expressed the desire to raise the
threshold from $5,000 to $20.000.
Chair Dovey asked about the requirement for sprinkler systems for commercial property to be changed
from 10,000 sf to 5,000 sf for commercial. Mr. Bailey explained that the requirement of 5,000 sf for
commercial properties to have sprinkler systems is very common amongst other King County jurisdictions.
South King Fire is also in favor of lowering the square footage requirement as it gives business a greater
level of protection. Approximate cost to businesses is approx. $3.50 per square foot for new commercial or
major commercial remodel where change of occupancy occurs. Committee Member McColgan asked if
any of the amendments needed to first go through Planning Commission. Mr. Bailey said that the
amendments did not need to go through Planning Commission.
Moved: Kochmar Seconded: McColgan Passed: Unanimously
Committee PASSED Option 2 on to the September 4,2007, City Council Consent Agenda for
approval as amended to raise the interior remodel threshold from $5,000 to $20,000.
E. Unfit Structures Code Amendment
Lee Bailey provided the background information on this item. It is the City's intent to have residents listen
to and understand the City Codes and what constitutes an unfit structure or a public nuisance. The City
does not want to be perceived as wanting to take down homes or structures. Councilmember Burbidge
reiterated that there is a process in place that appropriately notifies property owners, makes expectations
clear and allows reasonable time for property owners to rectify their situation. More information on tax
liens has been requested by the Committee members. Committee Member Kochmar suggested this item be
tabled to the October I, 2007 Land Use and Transportation Committee meeting in order for more
information to be obtained and be presented on tax liens. Information will also be presented on specific
cases facing the Code Enforcement division at that time.
Moved: Kochmar
Committee approved
Committee meeting.
Seconded: Dovey Passed: 2-1, McColgan opposed
tabling this item to the October 1, 2007 Land Use and Transportation
F, Proposed Ordinance to Add a New Section to Chapter I, Article III of the Federal Way Citv Code (FWCC)
to Authorize Code Enforcement to Issue Civil Infractions for Code Violations
Monica Buck pr-ovided the background information on this item. There was no discussion.
Moved: Kochmar Seconded: McColgan Passed: Unanimously
Committee PASSED Option 1 on to the October 2, 2007, City Council Ordinance Agenda for first
reading.
5. FUTURE MEETING
The next regularly scheduled Land Use and Transportation Committee meeting will be Monday,
October 15,2007 at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 7:38 PM.
G:\LUTCllUTC Agendas and Sununacies 2007\09.17.07 lUTe Mmutes doc
City of Federal Way
City Council
Land Use/Transportation Committee
October I, 2007
5:30 pm
City Hall
City Council Chambers
MEETING MINUTES
In attendance: Committee Member Linda Kochmar, Committee Member Dean McColgan and Committee Chair Jack
Dovey; Councilmember Jeanne Burbidge, Assistant City Manager/Chief Operations Officer/Emergency Manager
Cary Roe, Deputy Public Works Director Ken Miller, Acting Community Development Services Director Greg
Fewins, Assistant City Attorney Monica Buck, Contract Planner Jim Harris, Building Official Lee Bailey and
Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Dovey called the meeting to order at 5:31 p.m.
2. APPROV AL OF MINUTES
Approval of September 17, 2007 Land Use and Transportation Meeting Minutes will be postponed until the
October 15,2007 Land Use and Transportation Meeting.
3. PUBLIC COMMENT
There was no public comment.
4. BUSINESS ITEMS
A. Abbv's Lane Preliminary Plat
Jim Harris provided background information on the item. Committee Chair Dovey asked if the developer
plans to "mass-clear" the land. Mr. Harris explained that mass clearing and will not occur with the
exceptions of the main access tracts, the frontage and utility corridors. Chair Dovey also asked for
clarification as to a fee in lieu of the developer being required to have open space on the plat. Also, does
staff have an estimate of the fee? Mr. Harris said that what has been proposed it fee in lieu of open space.
The fee is 15% of the accesses valuation at the time of final plat. As to the amount of the fee, it all depends
on.when the final plat is approved (now or years from now). Chair Dovey asked if the applicant had to go
through the concurrency process per the code requirements and if so, what was that cost? ACM Roe
pointed out that the staff report states a mitigation fee of $26,011 which is just over $2,600 per lot.
Committee member Kochmar asked about access to this plat. Deputy PW Director Miller explained that
there is access to this plat from S 282nd St, S 2841h St and that residents in this plat could easily access S
288th via 26th Ave S (through established neighborhood). Councilmember Burbidge asked that being
situated next to 1-5, were any noise barrier provisions required of the developer. The applicant was asked
to complete a noise analysis for future homes to be built on the plat (noise barrier on the interior to 45
decibels). This is standard protocol for homes being built in the north end of the city and along 1-5.
Councilmember Burbidge also asked to know more about the landscape plan and if it identifies any existing
wooded areas.
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Land Use/Transportation Committee
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July 2, 2007
Me. Harris continued that there are some larger trees on the site, of which all but one are considered
insignificant. The one significant tree is located in the stormewater area. The landscape plan requires a
ten-foot buffer from the arterial ofI-5. There will be the required single-family landscaping and street trees.
Moved: Kochmar Seconded:McColgan Passed: Unanimously
Committee PASSED Option 1 to the October 16,2007, City Council Consent Agenda for approval.
B. Unfit Structures Code Amendment Ordinance
Monica Buck provided background information on the item. Chair Dovey asked that regarding the tax
assessment lien, does an owner that has been foreclosed on actually have one year in which to buy their
property back? Ms. Buck explained that if a property owner does not pay the lien on their property within a
three year period that the property is foreclosed upon. The deed to the property does not transfer for one
year. The property owner has that one year period (redemption period) to take care of the lien and get their
property back. The new party purchases the property at a tax sale and receives a deed to the property that is
subject to this one-year period. It is possible that someone purchases a home that has been foreclosed on
and then loses it back to the prior owner once the tax lien and any other fees have been paid. A slide show
of current homes qualifying as unfit structures was shown in response to Chair Dovey's request to see
homes that have already been flagged as unfit structures. ACM Roe commented that City Manager Beets is
interested in a field trip where he and the other Councilmembers could get a visual of what these homes
really look like, how they may be perceived by their neighbors, and how these homes present in context to
the rest of the neighborhood/surroundings. Mr. Bailey commented that this process of abatement could
easily take one year or longer, even if a property owner wishes to comply with the City's request. And, the
City could charge a property owner permit fees in addition to the cost of taking their home down; or the
City would abate the property and place a lien against the property. Ms. Buck illustrated the current
process versus the proposed process for abatement if the code amendment ordinance was passed. The
greatest benefit shown is that the new ordinance would shorten the abatement process while still giving
property owners the same rights and ability to rectify the nuisance to the City. The City also benefits by the
shortened time factor (potentially years) once all other attempts to communicate with the property owner
have been exhausted. Staff would prefer that the property owner would abate the home themselves, rather
than the City abating a home or taking a home down. This ordinance only applies to actual structures and
not land. Once the ordinance passes and the City begins the abatement process on a property, the Hearing
Examiner would rule as to the outcome of the property. The City Council would not decide whether or not
to take a home down, but would approve the resolution for the cost of the abatement.
Moved: McColgan Seconded:Kochmar Passed: 2-1, Dovey opposed
Committee PASSED Option 1 on to the October 16,2007, City Council Ordinance Agenda for first
reading.
5. FUTURE MEETING
The next regularly scheduled Land Use and Transportation Committee meeting will be Monday,
November 5, 2007 at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 6: 10 PM.
G:\LUTClLUTC Agendas and Summaries 2007\10-01-07 LUTC Minules doc
COUNCIL MEETING DATE: November 6, 2007
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2008 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
POLICY QUESTION: Should the Couricil approve the 2008 Asphalt Overlay Program Preliminary Project List and
authorize staff to proceed with the design and bid ofthe proposed 2008 Asphalt Overlay Program?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: October 15,2007
CATEGORY:
[8J Consent
D City CouneD Business
D Ordinance
D Resolution
D
o
Public Hearing
Other
STAFF REPORT BY: Marwan Salloum, P.E., Street Systems Manager DEPT: Public Works
Attachments:LUTC memo dated October 15, 2007
Options Considered:
l. Approve the list of streets for the 2008 Asphalt Overlay Project as presented. Furthermore, authorize
staff to bid all or part of the 2008 Asphalt Overlay Project, returning with a request for permission to
award the project within the available 2008 Asphalt Overlay Budget to the lowest responsive,
responsible bidder.
2. Direct staff to modify the preliminary list and return to Committee for further action.
___~~~~~!!~_~~!.~~!!.~I!<!J~r~~.i<!~_<!!!:~~!(~!!.!~.~~ft............ . .. ... ........ ..............................._.............. ....._._..........______._.____.___._._____
STAFF RECOMMENDATION: Staff recommends Option L
CITY MANAGER ApPROVAL: ~
Cormnittee
DIRECTOR ApPROVAL:
thv(
Cormniltee
COWleil
Council
COMMITTEE RECOMMENDATION: Place Option 1 on the November 6,2007 Council Consent Agenda for
approval
Jack Dovey, Chair
Dean McColgan, Member
Linda Kochmar, Member
PROPOSED COUNCIL MOTION: "/ move approval of the list of streets for the 2008 Asphalt Overlay Project as
presented. Furthermore, authorize staff to bid all or part of the 2008 Asphalt Overlay Project, returning with a
request for permission to award the project within the available 2008 Asphalt Overlay Budget to the lowest
responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACfION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/0612006
COUNCIL BILL #
I ST reading
Enat:tment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:'
VIA:
FROM:
SUBJECT:
October 15,2007
Land Use and Transportation Committee
Neal Beets, City Manager . \ L ..._____.
Marwan Salloum, P.E., Street Systems Manager ~
John Mulkey, P.E., Street Systems Engineer::>1L~
2008 Asphalt Overlay Program Preliminary Project List and Authorization to Bid
2008 Proposed Overlay Budget
2008 Structures Budget
2007 Carry Forward (estimate)
Mitigation (estimate)
$2,024,000
$146,267
$ 250,000
$50,000
TOTAL FUNDING A V AILABLE
$2,470,267
The $146,267 from the Structures budget is for the City's annual Sidewalk Maintenance Program, and will cover
the costs associated with the replacement of substandard wheelchair ramps, and repairing existing curb, gutter,
and sidewalks within the overlay project area.
The following is a preliminary list of Streets to be included in the 2008 Asphalt Overlay Program. The streets
were selected using the City's Pavement Management System and were verified by field reconnaissance. The
costs shown are estimated and will be refined as the design of each schedule is completed. A project vicinity map
and more detailed area maps are attached for your information.
SCHEDULE DESCRIPTION
A 1 sl Avenue South
B S330th Street (1 sl Ave S to 7th Ave S)
C Westway
D Alderdale
E Crown Pointe
F Alderbrook I
G Alderbrook 2
H 21SlWay S
I Twin Lakes
J 25th Avenue SW
ESTIMATED SUBTOTAL CONSTRUCTION PROJECT COSTS:
10% Construction Contingency
Pavement Management System
In-house Design
Construction Administration
City's Administrative Fee
Printing and Advertising
ESTIMATED TOTAL PROGRAM COST:
AMOUNT
$187,100
$265,500
$282,800
$511,800
$137,700
$208,800
$222,400
$105,100
$155,000
$101.000
$2,177,200
$217,700
$30,000
$63,000
$110,000
$72,000
$3,500
$2,673,400
October 15,2007
Land Use and Transportation Committee
2008 Asphalt Overlay Program
Page 2 of2
The estimated cost of $2,673,400 is a preliminary figure used for estimating purposes only and includes
construction administration, ten percent construction contingency, in-house design and construction management,
printing and advertising. The 2008 Asphalt Overlay Project will be awarded within the available overlay program
budget.
Once Council approves the list of streets for the Overlay Program, staff will begin the final design. The
anticipated date for advertising is February 2008, with construction beginning in May 2008.
k:\lutc\2007\1O-15-07 2008 Asphalt Overlay Iist.doc
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COUNCIL MEETING DATE: October 16, 2007
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: S 3481h Street at 1 st Avenue South Intersection Improvement Project - 85% Design Status Report
POLICY ~UESTION: Should the Council authorize staff to proceed with design and Right of Way Acquisition of
the S 348 Street at 1st Avenue South Intersection Improvement Project and return to the Council at the 100%
design completion for further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: October 1, 2007
CATEGORY:
[8J Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REPORT By: Marwan Salloum, P. E. Street Systems Manager DEPT: Public Works
Attachments: LUTC Memorandum dated October 15,2007.
Options Considered:
1. Authorize staff to proceed with the design and Right of Way Acquisition of the S 3481h Street at
1st Avenue South Intersection Improvement Project and return to LUTC Committee at the 100%
design completion stage for further reports and authorization.
2. Do not authorize staff to proceed with finalizing the present design of this project and provide
direction to staff.
STAFFliiCOMMiNDATION~t;ff~~rm;~~d~-opti~~ i~-------'--------- -.-----------------------.----------------------
CITY MANAGER ApPROVAL: ~
Conunittee
DIRECTOR ApPROVAL:
{h4/(
Conunittee
Council
Council
COMMITTEE RECOMMENDATION: Place Option 1 on the November 6, 2007 City Council Consent Agenda for
approval.
Jack Dovey, Chair
Linda Kochmar, Member
Dean McColgan, Member
PROPOSED COUNCIL MOTION: uI move authorize staff to proceed with the design and Right of Way
acquisition of the S 348th Street at ]" Avenue South Intersection Improvement Project and return to LUTC
Committee at tlfe 100% design completion stage for further reports and authorization ..
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED.
o TABLEDIDEFERREDfNO ACTION
o MOVED TO SECOND READING (orditUInces only)
REVISED - 02106/2006
COUNCIL BILL #
1ST reading
Enacbnentreading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
October 15,2007
Land Use and Transportation Committee
Neal Beats, City Manager ~____
Marwan Salloum, P .E., Street Systems Manage,---
John Mulkey, P. E., Street System Project Engineer 'S 4-""-
S 348th Street at 1 st Avenue S Intersection Improvement Project - 85%
Design Status Report
BACKGROUND:
This project will add a 2nd left-turn lane eastbound and westbound and will add a right-turn lane
southbound and westbound. The traffic signal system will be replaced to accommodate the added lanes.
Other improvements include curb, gutter and sidewalk, planter strips between the curb and sidewalk and
drainage modifications.
The following provides a brief synopsis of the progress on this project to date. Currently, the project
design is approximately 85% complete, which includes the following completed tasks:
· The Topographical Surveys
· The Geotechnical Investigation
· Channelization Plans submittal
· SEP A Approval and Project Permitting
· Right of Way Plan
. Project Design to 85%
Ongoing Tasks Include:
· Right of Way Requirements (Property Appraisals, Review Appraisals Negotiation and
Acquisition)
· Project Design to 100%
PROJECT ESTIMATED EXPENDITURES:
Planning and Design
ROW Acquisition (estimate)
2009 Construction Cost (estimate)
10% Construction Contingency
Construction Management
TOTAL PROJECT COSTS
$ 350,000
350,000
2,840,000
284,000
330,000
$ 4,154,000
Land Use and Transportation Committee
S 348th Street @ 1st Ave. S Intersection Improvements
October 15,2007
Page 2 of2
AVAILABLE FUNDING:
Utility Tax (2006)
REET (2004)
Mitigation
Interest
TOTAL AVAILABLE BUDGET
432,000
79,000
186,900
43,550
$ 741,450
At this time, staff anticipates obtaining Transportation Improvement Board (Tm) funds at 60%
funding, or approximately $2,492,400. IfTm funding is approved this project budget will still have
funding shortfall of $920,150. Staff is not requesting a budget adjustment for this project at this time.
As we proceed with the project final design and right of way acquisitions process, the total project
costs and funding will be refined and presented to committee and Council at the 100% design
completion status report for further action.
K:\LUTC\2007\10-15-07 S348th Street at I st Ave S. - 85% Design Status Report.doc
COUNCIL MEETING DATE: November 6,2007
ITEM #:_
-~-~~._._-----_.----_._._-~---_.-~-----
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECf: AG# 05-144,2005-06 Citywide Pavement Marking Project - Final Acceptance
POLICY QUESTION: Should the Council accept the 2005-06 Citywide Pavement Marking Project constructed
by Stripe Rite, Inc. as complete?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: November 6, 2007
CATEGORY:
~ ConseRt
o City Council Business
o OrdiDance
o Resolution
o
o
Public Hearing
Other
STAFF REPORT By: Rick Perez, P.E., City Traffic Engineer
Attachments: LUTC memo dated October 15th, 2007
Options Considered:
1. Authorize final acceptance of the 2005-2006 Citywide Pavement Marking Project constructed by Stripe
Rite, Inc., in the amount of$74,747.04 as complete.
2. Do not authorize final acceptance of the completed 2005-2006 Citywide Pavement Marking Project
constructed by Stripe Rite, Inc. as complete and provide direction to staff.
DEPT: Public W orles
STAFF RECOMMENDATION: Staff recommends Option I.
CITY MANAGER ApPROVAL: ?r4r(
Committee
Council
DIRECTOR ApPROVAL: ~
Committee
Council
COMMITTEE RECOMMENDATION: Place Option 1 on the November 6, 2007 Council Consent Agenda for
approval.
Dean McColgan, Member
lack Dovey, Chair
Linda Kochmar, Member
PROPOSED COUNCIL MOTION: uI move to authorize final acceptance of the 2005-2006 Citywide Pavement
Marking Project constructed by Stripe Rite, Inc. in the amount of$74. 747.04 as complete. ..
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACfION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVlSED - 0210612006
COUNCIL BILL 1#
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
October 15, 2007
Land Use and Transportation Committee
Neal Beets, City Manager
Rick Perez, P .E., City Traffic Engineer
Raid Tirhi, P. E., Senior Traffic Engineer /Cr
2005-06 Citywide Pavement Marking - Project Acceptance and Retainage Release
BACKGROUND:
Prior to release of retain age on a Public Works construction project, the City Council must accept the work as
complete to meet State Department of Revenue and State Department of Labor and Industries requirements.
The above-referenced contract Stripe Rite, Inc. is complete. The final construction contract amount is
$74,747.04. This is $23,258.96 below the $98,000.00 budget that was approved by the City Council on
May 3rd, 2005.
K:\LUTC\2007\10-15-07 2005-06 Pavement Marking project - Final Acceptance.doc
E~~~~!~_~E~~~~G_!>~T~~_ ~ov~mber 6,2007
..-- ----
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUIUECT: Lake JeanelLake Lorene Outlet Improvements Project - 85% Design Status Report
POLlCY QUESTION: Should the Council authorize staff to proceed further with design of the Lake Jeane/Lorene
Outlet Improvements Project and return to the Council at 100% design completion for further reports?
COMMITTEE: LurC
MEETING DATE: October 15,
2007
CATEGORY:
{8J Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
STAFF REPORT By: Paul A. Bucich, P.E., Surface Water Mana
Attachments: Memorandum to the Land Use and Transportation Committee dated October 15,2007.
Options Considered:
1. Authorize Surface Water Management staff to proceed with design of the Lake Jeane/Lorene Outlet
Improvements Project and return to the LurC Committee at the 100% design completion stage for
further reports and authorization.
DEPT: Public Works
2. Do not authorize staff to continue with the project design and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends forwarding Option 1 above to the November 6,2007 Council
Consent Agenda for approvaL
CITY MANAGER ApPROVAL: ~
Committee
DIRECTOR ApPROVAL:
~
COWICil
Committee
COIDlCil
COMMITTEE RECOMMENDA nON:
Forward staff recommendation for Option I to the November 6, 2007 City Council Consent Agenda.
Jack Dovey, Chair
Linda Kochmar, Member
Dean McColgan, Member
PROPOSED COUNCIL MOTION: HI move to authorize Surface Water Management staff to proceed with design
of the Lake Jeane/Lake Lorene Outlet Improvement Project and return to the LUTC Committee at the 100%
design completion stage for further reports and authorization. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDIDEFERREDINO ACfION
o MOVED TO SECOND READING (ordinances only)
REVISED - OV06I2006
COUNCIL BaL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
October 15th, 2007
Land Use and Transportation Committee
Neal Beets, City Manager
Paul A. Bucich, P.E., Surface Water Manage~
AG 06-031, Lake JeanelLake Lorene Outlet Improvements Project - 85% Design Status
Report
BACKGROUND:
On September 5, 2006, the Council authorized Surface Water Management staff to proceed with design of
the Lake Jeane Outlet Improvement Project and return to the LUTC Committee at the 85% design
completion stage for further reports and authorization, On July 17,2007, the Council authorized Surface
Water Management staff to proceed with design of the Lake Lorene Outlet Improvement Project and
return to the LUTC Committee at the 85% design completion stage for further reports and authorization,
and to combine the Lake Jeane Outlet Improvement Project and the Lake Lorene Outlet Improvement
Project into one project and combine project funding.
At Lake leane, this project will replace the two existing outlet structures with a new single outlet
structure, and replace the two existing undersized and failing trunk lines with a new 36-inch diameter
concrete pipe between the outlet structure and the next downstream structure, approximately 210 lineal
feet. At Lake Lorene, this project will add a new lake outlet system to augment the existing lake outlet
system. The new system will consist of a new lake intake and a piping system approximately 450 linear
feet to be connected to the existing stormwater conveyance system downstream. The project design is
now approximately 85% complete, which includes the following completed tasks:
.
Completed topographical survey and mapping
Conducted geotechnical evaluation of the site sub grade and groundwater conditions
Conducted groundwater monitoring and evaluation
Gathered existing utility information
Completed SEP A process
Obtained HP A permit from State Department of Fish and Wildlife
Obtained Director's Approval from the City's Community Development Department.
Achieved project design to 85% level
.
.
.
.
.
.
.
Ongoing tasks include:
.
Application for City right-of-way permit
Negotiate easements with Twin Lakes HOA and Twin Lakes Golf and Country Club
Proceed project design to 100%
.
.
July 18, 2005
Land Use and Transportation Committee
South 320th Street at 1 51 Avenue South Intersection Improvements Project - 30% Design Status Report
Page 2
ESTIMATED PROJECT EXPENDITURES:
Design
Year 2008 Construction (Estimate)
20% Construction Contingency
10% Construction Management
Pavement impact mitigation
Advertising and Production Costs
TOTAL PROJECT COSTS
$153,300
548,000
109,600
54,800
4,500
4,000
$874,200
AVAILABLE FUNDING:
TOTAL AVAILABLE BUDGET
$945,000