AG 07-192 - KING COUNTY PARKS - MOU
DATE OUT: TO: L Pr W
CITY OF FEDERAL WAY LAW DEPARTMENT
REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP
1. ORIGINATING DEPT.IDIV: YLI bJiL WorK! / E W\fY"jNlfy !l1~Vtq~e~era-r
2. ORIGINATING STAFF PERSON: Rt<.y 6rosI EXT: ~ 7)J.. 3. DATEREQ.BY: /f)/J.%6
4.
TYPE OF DOCUMENT REQUESTED (CHECK ONE)
o PROFESSIONAL SERVICE AGREEMENT
o MAINTENANCE/LABOR AGREEMENT
o PUBLIC WORKS CONTRACT
o SMALL PUBLIC WORKS CONTRACT
o SECURITY DOCUMENT (E.G. AGREEMENT &
PERFIMAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND)
o CONTRACTOR SELECTION DOCUMENT
(E.G., RFB, RFP, RFQ)
o CONTRACT AMENDMENT
o CDBG
Jl OTHER
AG#: Ol-(qa-
(LESS THAN $200,000)
o PURCHASE AGREEMENT)
(MATERIALS, SUPPLIES, EQUIPMENT)
o REAL ESTATE DOCUMENT
5. PROJECT NAME: Jo llf\ t If j f'eetket1r 'I..... J Me~oV"&t~ J'1V1'\ c>l- U~J"r/fr.yt J'H) \Ill, f1,. AtMeYU4" dI!Jt".~
6. NAME OF CONTRACTOR:
ADDRESS: TELEPHONE
SIGNATURE NAME: TITLE
7. ATTACH ALL EXHIBITS AND CHECK BOXES 0 SCOPE OF SERVICES 0 ALL EXHIBITS REFERENCED IN DOCUMENT
o INSURANCE CERTIFICATE 0 DOCUMENT AUTHORIZING SIGNATURE
8.
TERM: COMMENCEMENT DATE:
COMPLETION DATE: a~
9. TOTAL COMPENSATION $ (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY
10.
11.
CONTRACT REVIEW
o PROJECT MANAGER
o DIRECTOR
o RISK MANAGEMENT
)6LAW (.01'"\
INITIALIDATE APPROVED
INITIALIDATE APPROVED
~
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,
CONTRACT SIGNATURE ROUTING
o LAW DEPARTMENT
o CITY MANAGER
)(CITYCLERK Ntut AC..4F
)( SIGN COPY BACK TO ORGINATING DEPT.
)( ASSIGNED AG#
EJ PURCIIASRIO. PLL\SE CIU.RCE TO.
INITIAL/DATE APPROVED
INITIALIDATE APPROVED
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COMMENTS j)~ .$-~
07/05
Memorandum of Understanding Between the City of Federal Way
and King County Parks
Concerning the Placement, Maintenance and Care of Disaster Relief
Supplies
The City of Federal Way ("City") and King County Parks have reached an
understanding as follows:
Whereas, the parties have determined that there is a need to stockpile and stage disaster
relief supplies throughout King County for use by disaster responders for purposes of
caring for citizens during a disaster;
Whereas, the parties understand that by de-centralizing and pre-positioning disaster
relief supplies in various centralized community locations throughout King County, the
issuance of disaster relief supplies during times of a declared disaster or localized
emergency will be expedited;
Whereas, the parties understand that government, citizens and non-governmental
organizations must coordinate response and recovery in an effort to make the best use
of limited resources and avoid duplication of services;
Whereas, the parties understand that there may be disaster events in the region so
devastating that transportation and communication services are so disrupted and
affected community members and localized regions may find it necessary to engage in
sheltering and other community support; and
Whereas, the parties have entered into this memorandum of understanding to provide
for the health, safety and welfare of the citizens of the City of Federal Way.
IT IS UNDERSTOOD THAT:
1. Definitions
a. Storage Room: For the purposes of this document, the Storage Room is the Parks
Department located in Federal Way City Hall at 33325 8th Avenue S, Federal Way,
WA.
b. Disaster Relief Supplies: Goods and materials used to permit disaster victims to
recover from the effects of a disaster. Examples of such materials include, but are
not limited to: cots, blankets, paper and hygiene products, forms and
documentation, and related items.
c. Localized Emergency: A man-made or naturally occurring disaster event which
results in the displacement of citizens in the community, but which does not affect
such a number of people that would necessitate the enactment of the county disaster
plan.
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d. Declared Disaster: A disaster which receives official recognition from city,
county, state, or federal government because of the magnitude of the disaster or the
number of people affected by the event.
2. Storage
a. King County Parks, through funding from the Department of Homeland Security
has purchased Disaster Relief Supplies and will store them in the storage room of
Federal Way in the Parks Department. In the storage room is 100 cots and 200
blankets.
b. The City will maintain the storage room. Maintenance includes that level of care
which preserves the integrity and usability of the Red Cross Disaster Relief Supplies
stored within the location name, including keeping access points where the Disaster
Relief Supplies are placed free and clear of debris or other limitations which would
prevent unfettered access in the event of an emergency. King County Parks reserves
the right to remove and relocate the Disaster Relief Supplies stored in the storage
room that, due to its condition, risks the integrity and usability of the Disaster Relief
Supplies.
c. If the City needs to move the Disaster Relief Supplies to a new location, the City
will notify King County Parks as soon as possible of the conditions which required
the supplies to be moved. The City will obtain written permission from King
County Parks prior to any such relocation of the Disaster Relief Supplies. If King
County Parks needs to move the Disaster Relief Supplies to a new location, King
County Parks shall notify the City as soon as possible of the conditions which
required the Disaster Relief Supplies to be moved.
d. King County Parks is not responsible for keeping the storage room stocked with
Disaster Relief Supplies. If the Disaster Relief Supplies in the storage room are
removed and used for a Localized Emergency or a Declared Disaster, the supplies
will not be replenished by King County Parks
e. The City shall provide King County Parks access to the contents of the storage
room During Disaster Relief Operations, should King County Parks need access
to the supplies outside of normal business hours, King County Parks will call city
EOC and the City will provide access and an escort to the storage room and its
contents. The City will also have access to the storage room and its contents.
f. The City may use the Disaster Relief Supplies after a Declared Disaster has been
proclaimed. This declaration must come from the City of Federal Way, King County
Office of Emergency Management, Washington State Department of Emergency
management, or the federal government. If the Disaster Relief Supplies are used
without this declaration, it is the responsibility of the City to replenish the Disaster
Relief Supplies with items of equal quality that are approved by the Red Cross as
soon as possible to re-establish site integrity.
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3. Hold Harmless
a. King County Parks shall protect, indemnify and save harmless the City, its
officers, elected officials, agents, volunteers and employees from any and all costs,
claims, judgments or awards of damages (including costs and all attorney fees),
arising out of or in any way resulting from the negligent acts, errors or omissions of
King County Parks, its officers, elected officials, agents, volunteers and employees in
performing this Memorandum of Understanding.
b. City shall protect, defend, indemnify and save harmless King County Parks, its
officers, elected officials, agents, volunteers and employees from any and all costs,
claims, judgments or awards of damages (including costs and all attorney fees),
arising out of or in any way resulting from the negligent acts, errors or omissions of
City, its officers, elected officials, agents, volunteers and employees s in performing
this Memorandum of Understanding.
4. Notices
All notices required to be given under the terms of this Memorandum of Understanding
shall be sent in writing and or hand delivered to the parties at the addresses below:
CITY OF FEDERAL WAY
Attn: Ray Gross
Emergency Preparedness Coordinator
33325 8th Avenue South
P.O. Box 9718
Federal Way, WA 98063
King County Parks
3005 NE 4th
Renton, W A 98056
5. Severability
The invalidity of any provision of this Memorandum of Understanding, as determined
by a court of competent jurisdiction, shall in no way affect the validity of any other
provision herein.
6. Term
The term of this Memorandum of Understanding shall commence on the date of the
final signature of all parties and be subject to annual review on the final signature date.
This Memorandum of Understanding will remain in effect unless a request for
modification or termination is sent to the other party, in writing, with at least 60 days
notice.
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The parties agree to the provisions above and will adhere to them during the course of
this Memorandum of Understanding. This Memorandum of Understanding supersedes
and replaces all previous agreements.
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King County Parks
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