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AG 07-192 DATE OUT: TO: L Pr W CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT.IDIV: YLI bJiL WorK! / E W\fY"jNlfy !l1~Vtq~e~era-r 2. ORIGINATING STAFF PERSON: Rt<.y 6rosI EXT: ~ 7)J.. 3. DATEREQ.BY: /f)/J.%6 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) o PROFESSIONAL SERVICE AGREEMENT o MAINTENANCE/LABOR AGREEMENT o PUBLIC WORKS CONTRACT o SMALL PUBLIC WORKS CONTRACT o SECURITY DOCUMENT (E.G. AGREEMENT & PERFIMAIN BOND; ASSIGNMENT OF FUNDS IN LIEU OF BOND) o CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) o CONTRACT AMENDMENT o CDBG Jl OTHER AG#: Ol-(qa- (LESS THAN $200,000) o PURCHASE AGREEMENT) (MATERIALS, SUPPLIES, EQUIPMENT) o REAL ESTATE DOCUMENT 5. PROJECT NAME: Jo llf\ t If j f'eetket1r 'I..... J Me~oV"&t~ J'1V1'\ c>l- U~J"r/fr.yt J'H) \Ill, f1,. AtMeYU4" dI!Jt".~ 6. NAME OF CONTRACTOR: ADDRESS: TELEPHONE SIGNATURE NAME: TITLE 7. ATTACH ALL EXHIBITS AND CHECK BOXES 0 SCOPE OF SERVICES 0 ALL EXHIBITS REFERENCED IN DOCUMENT o INSURANCE CERTIFICATE 0 DOCUMENT AUTHORIZING SIGNATURE 8. TERM: COMMENCEMENT DATE: COMPLETION DATE: a~ 9. TOTAL COMPENSATION $ (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: 0 YES 0 NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED 0 YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY 10. 11. CONTRACT REVIEW o PROJECT MANAGER o DIRECTOR o RISK MANAGEMENT )6LAW (.01'"\ INITIALIDATE APPROVED INITIALIDATE APPROVED ~ lo/a/rRD ~~~2 , CONTRACT SIGNATURE ROUTING o LAW DEPARTMENT o CITY MANAGER )(CITYCLERK Ntut AC..4F )( SIGN COPY BACK TO ORGINATING DEPT. )( ASSIGNED AG# EJ PURCIIASRIO. PLL\SE CIU.RCE TO. INITIAL/DATE APPROVED INITIALIDATE APPROVED Nf;'^ / // '1/1=1 Iy/iJ COMMENTS j)~ .$-~ 07/05 Memorandum of Understanding Between the City of Federal Way and King County Parks Concerning the Placement, Maintenance and Care of Disaster Relief Supplies The City of Federal Way ("City") and King County Parks have reached an understanding as follows: Whereas, the parties have determined that there is a need to stockpile and stage disaster relief supplies throughout King County for use by disaster responders for purposes of caring for citizens during a disaster; Whereas, the parties understand that by de-centralizing and pre-positioning disaster relief supplies in various centralized community locations throughout King County, the issuance of disaster relief supplies during times of a declared disaster or localized emergency will be expedited; Whereas, the parties understand that government, citizens and non-governmental organizations must coordinate response and recovery in an effort to make the best use of limited resources and avoid duplication of services; Whereas, the parties understand that there may be disaster events in the region so devastating that transportation and communication services are so disrupted and affected community members and localized regions may find it necessary to engage in sheltering and other community support; and Whereas, the parties have entered into this memorandum of understanding to provide for the health, safety and welfare of the citizens of the City of Federal Way. IT IS UNDERSTOOD THAT: 1. Definitions a. Storage Room: For the purposes of this document, the Storage Room is the Parks Department located in Federal Way City Hall at 33325 8th Avenue S, Federal Way, WA. b. Disaster Relief Supplies: Goods and materials used to permit disaster victims to recover from the effects of a disaster. Examples of such materials include, but are not limited to: cots, blankets, paper and hygiene products, forms and documentation, and related items. c. Localized Emergency: A man-made or naturally occurring disaster event which results in the displacement of citizens in the community, but which does not affect such a number of people that would necessitate the enactment of the county disaster plan. 1 d. Declared Disaster: A disaster which receives official recognition from city, county, state, or federal government because of the magnitude of the disaster or the number of people affected by the event. 2. Storage a. King County Parks, through funding from the Department of Homeland Security has purchased Disaster Relief Supplies and will store them in the storage room of Federal Way in the Parks Department. In the storage room is 100 cots and 200 blankets. b. The City will maintain the storage room. Maintenance includes that level of care which preserves the integrity and usability of the Red Cross Disaster Relief Supplies stored within the location name, including keeping access points where the Disaster Relief Supplies are placed free and clear of debris or other limitations which would prevent unfettered access in the event of an emergency. King County Parks reserves the right to remove and relocate the Disaster Relief Supplies stored in the storage room that, due to its condition, risks the integrity and usability of the Disaster Relief Supplies. c. If the City needs to move the Disaster Relief Supplies to a new location, the City will notify King County Parks as soon as possible of the conditions which required the supplies to be moved. The City will obtain written permission from King County Parks prior to any such relocation of the Disaster Relief Supplies. If King County Parks needs to move the Disaster Relief Supplies to a new location, King County Parks shall notify the City as soon as possible of the conditions which required the Disaster Relief Supplies to be moved. d. King County Parks is not responsible for keeping the storage room stocked with Disaster Relief Supplies. If the Disaster Relief Supplies in the storage room are removed and used for a Localized Emergency or a Declared Disaster, the supplies will not be replenished by King County Parks e. The City shall provide King County Parks access to the contents of the storage room During Disaster Relief Operations, should King County Parks need access to the supplies outside of normal business hours, King County Parks will call city EOC and the City will provide access and an escort to the storage room and its contents. The City will also have access to the storage room and its contents. f. The City may use the Disaster Relief Supplies after a Declared Disaster has been proclaimed. This declaration must come from the City of Federal Way, King County Office of Emergency Management, Washington State Department of Emergency management, or the federal government. If the Disaster Relief Supplies are used without this declaration, it is the responsibility of the City to replenish the Disaster Relief Supplies with items of equal quality that are approved by the Red Cross as soon as possible to re-establish site integrity. 2 3. Hold Harmless a. King County Parks shall protect, indemnify and save harmless the City, its officers, elected officials, agents, volunteers and employees from any and all costs, claims, judgments or awards of damages (including costs and all attorney fees), arising out of or in any way resulting from the negligent acts, errors or omissions of King County Parks, its officers, elected officials, agents, volunteers and employees in performing this Memorandum of Understanding. b. City shall protect, defend, indemnify and save harmless King County Parks, its officers, elected officials, agents, volunteers and employees from any and all costs, claims, judgments or awards of damages (including costs and all attorney fees), arising out of or in any way resulting from the negligent acts, errors or omissions of City, its officers, elected officials, agents, volunteers and employees s in performing this Memorandum of Understanding. 4. Notices All notices required to be given under the terms of this Memorandum of Understanding shall be sent in writing and or hand delivered to the parties at the addresses below: CITY OF FEDERAL WAY Attn: Ray Gross Emergency Preparedness Coordinator 33325 8th Avenue South P.O. Box 9718 Federal Way, WA 98063 King County Parks 3005 NE 4th Renton, W A 98056 5. Severability The invalidity of any provision of this Memorandum of Understanding, as determined by a court of competent jurisdiction, shall in no way affect the validity of any other provision herein. 6. Term The term of this Memorandum of Understanding shall commence on the date of the final signature of all parties and be subject to annual review on the final signature date. This Memorandum of Understanding will remain in effect unless a request for modification or termination is sent to the other party, in writing, with at least 60 days notice. 3 The parties agree to the provisions above and will adhere to them during the course of this Memorandum of Understanding. This Memorandum of Understanding supersedes and replaces all previous agreements. ?:!,der~a~ Name ~ Dare 9/zl /Q=+ . King County Parks ~~ U. z..'E)' a -=r Date 4