Res 07-515
ORIGINAL
RESOLUTION NO. D7-Sf5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, REPEALING RESOLUTION
NUMBER 93-145 AND ADOPTING A NEW CAPITAL PROJECT
REVIEW POLICY.
WHEREAS, in 1993 the City of Federal Way adopted a Capital Project Review Policy by
resolution number 93-145; and
WHEREAS, City now desires to adopt a new Capital Project Review Policy to increase the
efficiency in the approval process for any Capital Improvement Project.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES
AS FOLLOWS:
Section 1. Repealer. City of Federal Way Resolution No. 93-145, is hereby repealed effective
January 1,2008.
Section 2. Definition of CIP Proiect. Capital projects are defined as those capital projects
included in the City's Capital Improvement Plan, or whose size and scope are such that they should be
included in the Capital Improvement Plan. This policy shall apply only to those projects which are
defined as City Capital Improvement Projects:
Section 3. Planning Phase. The project concept, along with the proposed project scope and an
implementation process including public input opportunities, shall be presented to the appropriate Council
Committee as part of the CIP approval process and/or the project has been approved and funded through
the biennial budget process.
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Section 4. Preliminary Design Phase. At the conclusion of preliminary design, the project and
preliminary cost estimate shall be reviewed by the appropriate Council Committee, which shall forward
its recommendation regarding preliminary design approval to Council for action.
Section 5. Final Design and Authorization to Bid Phase. At approximately final design
completion, the project shall be returned to the appropriate Council Committee where the project, cost
estimate, and project funding shall be reviewed. At that time, any alternatives which are proposed to be in
the bid package should be explained to and approved by the Committee. The Committee shall then make
a recommendation to the full Council, and the recommendation placed on the Council consent agenda for
authorization to bid the project unless the recommendations change the project scope and/or design.
Section 6. Construction Bid Phase. Afterreview ofthe bids, a staff recommendation as to award
ofthe bid shall be formulated and transmitted to the appropriate Council Committee at a regular or special
meeting. The Committee shall review the bids and staff recommendation and shall forward its
recommendation to the full Council on Consent Agenda for award of the bid.
Upon the Committee's recommendation for approval, Council shall award the bid and authorize
the City Manager to enter into necessary contracts.
Section 7. Project Acceptance. Upon Project completion the project final cost shall be presented
to the appropriate Council Committee for project acceptance and release of retainage and forwarded to
Council for approval.
Section 8. Exemptions. The Councilor Council Committee may modify the above process in
emergencies or when time is of the essence and for simple or maintenance projects (i.e. traffic signals,
signal coordination project, asphalt overlay, and/or small works qualified projects). Such modification to
the process should be approved during the preliminary design phase.
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11.1,
Section 9. Severability. Ifany section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this resolution.
Section 10. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references
thereto.
Section 11. Ratification. Any act consistent with the authority and prior to the effective date of
this resolution is hereby ratified and affirmed.
Section 12. Effective Date. This resolution shall be effective January 1, 2008, upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON
this / tfiA-- day of /)e~M.J&-e/, 2007.
CITY OF FEDERAL WAY
~~d
MAYOR, MICHAE ... .
ATTEST:
A Y, CMC
RES 107 ~515
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12.7
APPROVED AS TO FORM:
Ftv-r::;,t1~ ~.b-
CITY A TTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
I~~ 340'1
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f)7 ~S/5
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