LUTC PKT 04-21-2008
. ORIGINAL
City of Federal Way
City Council
Land U selTransportation Committee
April 21, 2008
6:00 p.m.
City Hall
Council Chambers
MEETING AGENDA
I. CALL TO ORDER
2. APPROVAL OF MINUTES: April 7, 2008
3. PUBLIC COMMENT (3 minutes)
4. BUSINESS ITEMS
A. City Limit Entrance Signs
Action
5 min/Perez
B. Lake Jeane/Lake Lorene Outlet Improvements Project Bid Award
Action
5 minlBucich
5. FUTURE MEETINGS/AGENDA ITEMS
6. ADJOURN
Committee Members
Linda Kachmar, Chair
Jim Ferrell
Dini Duclos
City Staff
Cary M Roe, P.E., Assistant City Manager/Emergency Manager
Darlene LeMaster, Administrative AssistantII
253-835-2701
G:ILUTCILUTC Agendas and Summaries 2008\4-21-08 LUTe Agenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
April 7, 2008
6:00 pm
City Hall
City Council Chambers
MEETING MINUTES
In attendance: Committee Chair Linda Kochmar, Council Member Jim Femell, Committee Member Dini Duclos, Council
Member Jeanne Burbidge, Assistant City Manager/Chief Operations OfficerlEmergency Manager Cary Roe, Acting Deputy
Public Works Director Marwan Salloum, City Staff Attorney Monica Buck, City Traffic Engineer Rick Perez, Director of
Community Development Services Greg Fewins, City Building Official Lee Bailey and Administrative Assistant II Darlene
LeMaster.
l. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 6:00 PM.
2. APPROVAL OF MINUTES
The March 17,2008 LUTC meeting minutes were approved.
Moved: Duclos Seconded: Ferrell
Passed: Unanimously, 3-0
3. PUBLIC COMMENT
There was one public comment:
Nancy Combs - Federal Way resident. Ms. Combs wanted to let the committee know how frustrated she is
that the process to get a four-way stop at the intersection of SW 3041h Street and 21st Avenue SW is taking so
long as well as a variety of other issues, both past and present.
ACM Roe responded that the petition for a four-way stop currently being processed at the subject intersection,
has and will be handled in the same manner that all traffic calming petitions/requests are. In response to Ms.
Combs allegation that Council changed residents' votes on a previous ballot for the same location, ACM Roe
stated that ballots summarize the process right on them. After the residents vote, the ballot results are
presented to the Land Use and Transportation Committee followed by the full Council. The ballots are
advisory to the City Council. Council may decide whether to concur with the ballot results or not.
4. BUSINESS ITEMS
A. Code Compliance Update
Lee Bailey provided background information on this item. Quite a bit of discussion ensued regarding the sign
code. Committee Member Duclos commented that it is difficult for most people to determine what is
legal/illegal as far as sign placement goes. Committee Member Duclos suggested including a diagram in
addition to the proposed letter would be helpful information. Committee Member Ferrell illustrated the point
by looking at a couple of the slides showing illegally placed signs. There seems to be a lot of confusion as to
where the City right of way begins and ends in reference to sign placement. ACM Roe commented that staff
would like to work in a proactive manner by education the public, campaigns and agencies, and agrees with
Committee MemberDuclos' suggestion to include a diagram with the informational letter. Staff would rather
inform the public in a proactive manner, versus having to pick up signs and manage the signs that are in
lockdown.
Committee Member Ferrell concurred with Committee Member Duclos and asked about the process for
retrieving signs that have been'picked up, Mr. Bailey said the current sign code states that signs are held for
14 days. Retrieval fees for the flfSt offense are $5 and $7 for subsequent offenses. Committee Member
Ferrell suggested that at a future time, staff could re-evaluate the sign code, modifYing the cost and the
process for retrieving signs. Mr. Bailey stated that the retrieval fee is part of the sign code and would require
an amendment to the existing code. ACM Roe will follow up with the City Manager and bring the sign code
G:\LUTaLUTC Agendas and Summaries 2008\4.7.08 Minutes.doc
Land Useffransportation Committee
Page 2
February 25, 2008
amendment to an upcoming LUTC meeting; the specific date is yet to be determined, Staffs focus will be on
educating the public on proper sign placement in hopes of reducing the amount of signs that are picked up and
sent to "sign jail". .
Council Member Burbidge appreciates staffs efforts in tackling this issue and hopes for some flexibility in
the signage code. Council Member Burbidge is also in support to finding a way to give a broad uniform
example of how to determine the boundary of the public right of way that is also user friendly to the public.
In regards to staffs request for direction, the Committee is in favor of the letter addressing abandoned
shopping carts, Committee Chair Kochmar asked who is responsible for the carts and getting them back to
the store owners. Mr. Bailey stated that the goal of the letter is to put the responsibility for retrieving
abandoned shopping carts back onto the stores themselves. As well, there as services available to stores; for a
fee, will retrieve shopping carts and bring them home.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee PASSED Option 1 to the April 15, 2008, City Council Consent Agenda for approval.
B. Lee House Demolition - Bid Award
Greg Fewins provided background information on this item. Committee Member Duclos asked if the amount
of the bid is enough to cover the work involved with this project. Mr. Fewins responded that he is confident
the job can be completed for the bid amoUllt. The bidder is responsible for completing the job for the amount
of the bid.
Committee Member Ferrell asked if the incident causing the home to be inhabitable was in 2004, how come it
is 2008 before the City is doing something. Mr. Fewins explained that this project is an example of how the
recent "Unfit Building" code amendments (Fall 2007) have benefited the City. The code amendments have
enabled the City to proceed on properties such as the Le property, more efficiently. Committee Chair
Kochmar requested the motion include the dollar amount of the bid. Ms. Buck added that this project is a
recoverable cost based on a tax lien on the home. The Le home is in the foreclosure process. At the time the
home goes to auction, these costs to the City for demolition will be recoverable.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee PASSED Option 1, as amended to include the amount of the bid in the motion, to the April 15,
2008, City Council Consent Agenda for approval.
C. S 320th Schedule 74 Undergrounding Agreement with PSE and Reimbursement Contract with Ouadrant
Corporation
Marwan Salloum provided background information on this item. There was no discussion.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee PASSED Option 1 to the April 15, 2008, City Council Consent Agenda for approval.
D. Metro Service Partnerships
Rick Perez provided background information on this item, As a member of the countywide transportation
committee, Council Member Burbidge noted that there is an inequity of transit service provided by King
County Metro, somewhat to the east (Bellevue) but especially to South King County (Federal Way) in great
need of a solution.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee PASSED Option 3 to the April 15, 2008, City Council Consent Agenda for approval.
5. FUTURE MEETING
The next regularly scheduled LUTC meeting will be held April 21, 2008 at 6:00 PM.
6. ADJOURN
The meeting adjourned at 7:07 PM.
G:\LUTClLUTC Agendas and Summaries 2008\4.7-08 Minules.doc
COUNCIL MEETING DATE: May 6, 2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY LIMIT ENTRANCE SIGNS
POLICY QUESTION: Should the City replace existing entry signs?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: April 21, 2008
CATEGORY:
~ Consent D Ordinance
D City Council Business D Resolution
_~!~!! ~!'>>'Q~T BY-.:._l.3:.i.~~!'-~~~J..~:~:J._.g!!Y_I~~ft.l~J~!1.g~_!1._~~~.~_.._...._......
D Public Hearing
D Other
DEPT: Public Works
Attachments: Land Use and Transportation Committee Memorandum dated April 21, 2008.
Options Considered:
1. Select Sign 1.
2. Select Sign 2.
3. Select Sign 3.
4. Do not replace the existing entry signs.
STAFF RECOMMENDATION: Staff makes no recommendation.
CITY MANAGER APPROVAL: \\ti ~/
· om .~e
DIRECTOR APPROVAL:
C~
Council
Council
COMMITTEE RECOMMENDATION: Forward the Committee recommendation of Option _ to the May 6, 2008 City
Council Consent Agenda.
Jim Ferrell, Member
Linda Kochmar, Chair
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "] move to select Sign _ to replace existing City entry signs. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERRED/NO ACfION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
April 21, 2008
Land Use and Transportation Committee
Cary M. Roe, P.E., Assistant City Manag~hiefOperations Officer, Emergency Manage~
Rick Perez, P.E., City Traffic Engineer Hi
City Limit Entrance Signs
VIA:
FROM:
SUBJECT:
BACKGROUND:
City entry signs were initially installed in late 1996, consisting of a plain white on green sign reading,
"Entering Federal Way". These were replaced in early 2000 with round signs, the design of which was
developed by 1999's Advancing Leadership class. These were replaced in 2004 with the development of
the new City logo.
At the request of Deputy Mayor Faison, staff has investigated the replacement of the entry signs with a
design resembling the banners used on decorative street lights in the City Center. Attached are three
designs that have been developed.
Replacement of the City entry signs would cost approximately $2,400 at all entry points to the City, as
shown in the attached map. The expense could be accommodated in the Sign Maintenance operational
budget. It would take roughly one month for the signs to be fabricated and installed.
cc: Project File
Day File
March 17, 2008
Land Use and Transportation Committee
Metro Service Partnerships
Page 2
Sign 1
March 17, 2008
Land Use and Transportation Committee
Metro Service Partnerships
Page 3
Sign 2
Welcome to
CITY OF
Federal Way
March 17, 2008
Land Use and Transportation Committee
Metro Service Partnerships
Page 4
Sign 3
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COUNCIL MEETING DATE: May 6, 2008 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Lake JeanelLake Lorene Outlet Control Improvements Project - Bid Award
POLICY QUESTION: Should the Council award the Lake Jeane/Lake Lorene Outlet Control Improvements Project to
the lowest responsive, responsible bidder?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: April 21, 2008
CATEGORY:
f.8J Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
.~!~FF ~!'Q~!._!JY:..~.'..1.~LA._~.~~_i.~~,J:~.:.~.:.?.~!:!.!f~~~_W~!.~~J~:!'..1.r.!.~g P'!.:J'.~E!l~.~.9.!.~~_.__
Attachments: Land Use and Transportation Committee memorandum dated April 21, 2008.
Q'p!!Q!!~._Con~~~C;l.!:.~~_.__...........______.._.._..___.._..____._...........__._...______._.._____.........._...____..._._....___._....._..__...._._____._._.
I. A ward the Lake Jeane/Lake Lorene Outlet Control Improvements Project to Road Construction Northwest,
Inc., the lowest responsive, responsible bidder, in the amount of $596,979.11 and approve a 10% contingency
of$59,697.91, for a total of $656,677.02, and authorize the City Manager to execute the contract.
2. Reject all bids for the Lake Jeane/Lake Lorene Outlet Control Improvements Project and direct staff to re-bid
the project and return to the Committee for further action.
3. Do not award the Lake Jeane/Lake Lorene Outlet Control Improvements Project to the lowest responsive,
responsible bidder and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAL: \ \ k \~.
~
DIRECTOR ApPROVAL:
~
Committee
Council
Council
COMMITTEE RECOMMENDATION: Place Option I on the May 6, 2008 Council Consent Agenda for approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to award the Lake Jeane/Lake Lorene Outlet Control Improvements Project
to Road Construction Northwest, Inc. as the lowest responsive, responsible bidder, in the amount of $596,979.11 and
approve a 10% contingency of $59,697.91, for a total of $656,677.02, and authorize the City Manager to execute the
contract."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLED/DEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
April 21, 2008
Land Use and Transportation Committee (]/yJr'(
Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manag'e-t
Paul A. Bucich, P.E., Surface Water Manag~
Lake Jeane/Lake Lorene Outlet Control Improvements Project - Bid Award
BACKGROUND:
Council gave authorization to advertise this project on February 19, 2008. Five bids were received and
opened on April 1, 2008. Due to an error in regards to the state sales tax, a bid from Construct
Company, L.L.C. was determined to be non-responsive. The bidder requested to withdraw its bid and
the City agreed with the request.
The lowest responsive, responsible bidder is Road Construction Northwest, Inc., with a total bid amount
of$596,979.11. This is approximately 2% higher than the engineer's estimate. Please see the attached
Bid Tabulations for further details.
ESTIMATED PROJECT EXPENDITURES:
Design/Survey
Year 2008 Construction
10% Construction Contingency
10% Construction Management
Pavement impact mitigation
Advertising and Production Costs
TOTAL PROJECT COSTS
$174,500
$596,979
$59,698
$59,698
4,500
2,020
$897,395
AVAILABLE FUNDING:
TOTAL AVAILABLE BUDGET
$945,000
cc: Project File
K:\LUT02008\04-21-08 Lake Jeane Lake Lorene ProjeotBid Award.doc
Unit Bid Tabulations Cost Estimate
Project: RFBOB-103
Bid
Item Description
CITY OF FEDERAL WAY
Contractor Name and bid comments:
Lake Jeane
1 SURVEYING L.S.
PRE-CONSTRUCTION L.S.
l PHOTO
PRE,CONSTRUCTION L.S.
VtDEO
POST ,CONSTRUCTION L.S.
4 PHOTO
POST ,CONSTRUCTION L.S.
VIDEO
FORCE ACCOUNT FA
CONTRACTOR L.S.
MOBILIZATION AND
DEMOSILlZA TION
CLEARING AND L.S.
s GRUBBING
REMOVAL OF L.S.
STRUCTURES AND
9 OBSTRUCTIONS
10 SAMPLING & TESTING L.S. t
SHORING OR EXTRA S.F. 3.800
11 EXCA V A TION CLASS B
STRUCTURE CY. 975
EXCA VA TION CL. B INCL.
Il HAUL'
TEMPORARY LAKE L.S.
13 BYPASS
COMMERCIAL HMA' TON 23
14 S
TESTING STORM SEWER L.S.
15 PIPE
CLASS V REINF. CONe L.F. 204
STORM SEWER PIPE, 36
16 IN. DIAM.
Bid ItemTabs With Ene ESI- RFB 08-103 ,xIs
Page 1
Printed: 4/11/2008
Unit Bid Tabulations Cost Estimate
CITY OF FEDERAL WAY
Contractor Name and bid comments:
PRECAST OUTLET LS. 1 $ 28,000.00
17 CONTROL STRUClURE
18 MANHOLE RETROfiT LS.
STORM DRAIN MANHOLE EA.
TYPE 1. 60 IN. DIAM.
Bid
Item Description
19
20 DEWATERING LS. 1
21 PLUGGING EXISTING PIPE EA. 4
fiLL EXISTING PIPE WITH c.y. 20
CONTROLLED DENSITY
22 FILL'
PIPE ZONE FOUNDATION C.Y. 32
23 BACKFILL-
24 GRAVEL BORROW' TON 307
TEMPORARY WATER LS. 1
POLLUTION/EROSION
25 CONTROL
26 SITE RESTORA nON LS. 1
27 TOPSOIL TYPE A c.y. 151
CEMENT CONCRETE LF. 30
28 CURB
Bid lIemTabs With EnQ Est- RF8 08-103 .xls
Page 2
Printed: 411112008
Unit Bid Tabulations Cost Estimate
CITY OF FEDERAl WAY
Bid
Item Description
Contractor Name and bid comments:
Lake Lorene
1 SURVEYING
PRE,CONSTRUCTION
PHOTO
PRE,.CONSTRUCTION
VIDEO
POST -CONSTRUCTION
4 PHOTO
POST,CONSTRUCTION
VIDEO
FORCE ACCOUNT
CONTRACTOR
MOBIUZA nON AND
7 DEMOBILIZATION
PROJECT TEMPORARY
TRAFFIC CONTROL
CLEARING AND
GRUBBING
REMOVAL OF
STRUCTURES AND
10 OBSTRUCTIONS
REMOVAL AND DISPOSAL L.S.
OF ASBESTOS CONCRETE
11 PIPE
12 SAMPLING & TESTING
SHORING OR EXTRA
13 EXCAVATION CLASS B
STRUCTURE
EXCA VA TlON CL. B INCL.
L.S.
L.S.
L.S.
L.S.
L.S.
FA
L.S.
L.S.
L.S,
L.S.
L.S. I
S.F. 3.450
c.y, 810
14
15 COMMERCIAL HMA' TON 34
LCPE STORM SEWER PIPE, L.F. 447
16 36 IN. DlAM.
TESTING STORM SEWER L.S.
17 PIPE
Bid Item Tabs With Eno Est- RFB 08-103 .xls
Page 3
Printed: 4/11/2008
Unit Bid Tabulations Cost Estimate
CITY OF FEDERAL WAY
Bid
Item Description
Contractor Name and bid comments:
STORM DRAIN MANHOLE EA. 1 $ 6,500.00
TYPE 1.60 IN. DIAM.
18
STORM DRAIN CATCH L.S.
BASIN TYPE 2, 96 IN.
19 DIAM.
FLARED END SECTION. L.S.
36" DIAM. WITH TRASH
20 RACK
21 DEWATERING L.S. 1
22 ORA VEL BORROW' TON 156
PIPE WNE FOUNDATION C-Y. 55
23 BACKFILL'
TEMPORARY WATER L.S.
POLLUTIONIEROSION
24 CONTROL
25 SITE RESTORATION L.S. t $
26 TOPSOIL TYPE A c.Y. 170 $
CEMENT CONCRETE S.F. 265 $
27 SIDEWALK
28 SIDEWALK RAMP LS. t $
CEMENT CONCRETE L.F. 67 $
29 CURB
Bid ltemTabs With Ena Est. RFB 08-103 .xls
Page 4
Printed: 4/11/2008