PRHSPSC PKT 05-13-2008
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City of Federal Way
CITY COUNCIL
POLICE, PARKS, RECREATION, AND HUMAN SERVICES COMMITTEE
Tuesday, May 13, 2008
5:30 p.m.
City Hall
Hylebos Conference Room
1. CALL TO ORDER
2. PUBLIC COMMENT - THREE (3) MINUTES
3. COMMISSION COMMENTS
4. APPROVAL OF FEBRUARY 12, 2008 SUMMARY
5. COMMITTEE BUSINESS
A. Contract for FWCC Electronic Message Board Monument Sign Action
B. Saghalie Park Soccer Field - Artificial Turf: Accept Work by Atlas
Tracks, Inc. Action
C. West Hylebos Wetlands Trail Improvements: Accept Work by Epic
Construction Action
D. Community Center Cafe Vendor Contract Action
E. 2008 Human Services Commission Work Plan Action
F. Joint Interlocal Agreement Regarding the CDBG Program Action
G. Ratification of 1st Amendment to VCC's Governing ILA Action
H. Veterans' Education and Training Program Action
1. Agreement between City of Federal Way & Puget Sound Action
Educational Service District Relating to Fundil}g for Reinvesting in Youth
6. PENDING ITEMS
· Animal Control Contract
· Dangerous Dog Ordinance
· Festivals
7. NEXT MEETING - June 10,2008 5:30pm - Hylebos Conference Room
8. ADJOURNMENT
Sanders
Sanders
Sanders
Nelson
Hynden
O'Donnell
Wilson
Wilson
Wilson
2008 Committee Members:
Council Member Jeanne Burbidge, Chair
Council Member Jim Ferrell
Council Member Michael Park
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant II
253-835-6901
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City of Federal Way
City Council
PARKS. RECREATION. HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday April 8, 2008
6:00 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell and Michael Park; Council
member Linda Kochmar, Karolyn Klohe Assistant City Attorney, Chief Brian Wilson, Donna Hanson, Director
PRCS, Steve Ikerd, Parks and Facilities Manager, Lynnette Hynden Human Services Manager, Scott Pingel, ICMA
Fellow, Mary Jaenicke, Administrative Assistant II.
Guests: Fred Konkell, Parks & Recreation Commission
Chair Burbidge called the meeting to order at 6:05p.m.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
APPRO V AL OF SUMMARY
Council member Ferrell moved to approve the February meeting minutes as written, Council Member Park
seconded. Motion passed.
BUSINESS ITEMS
Report on 2008 One Nie:ht Count of the Homeless and Efforts to Serve the Homeless
Mr. Ikerd provided the background information. Staff has gone out to bid the supply and installation of the metal
building three different times. The first two times, no bids were received. The third time, a bid was received, but it
was higher than anticipated. A decision was made to bid the supply and installation separately. Two bids were
received for the installation of the building. Mr. Ikerd reported that staff saved approximately $31,000 by bidding the
project separately. The winning bid is from a local contractor. References have been checked, and they came back
favorably. Council member Park moved to forward the bid acceptance for the installation of a pre-engineered
metal maintenance building in Celebration Park to full Council on April 15 for approval. Council member
Ferrell seconded. Motion approved.
Landscape Bid Acceptance
Mr. Ikerd presented the background information. There are eight facilities requiring contracted landscape services.
Those sights are City Hall, Federal Way Community Center and six parks. Bids were sent out using the Small
Works Roster. Seven companies attended the pre-bid meeting, and three of those companies' submitted bids. It was
discussed with the companies, that if it was to the city's advantage, the eight sites would be split into two separate
contracts. After reviewing the bids, it was decided to split the contracts; this amounts to an annual savings of
$4,421.52. Steve has talked with both companies, and they are in agreement with splitting up the contracts. The bid
for English Gardens and Federal Way Community Center will be awarded to Green Effects, and the other six sites
will be awarded to Ornni Landscaping. Council member Ferrell moved to forward the bid acceptance for
Landscape Services in the amount of $98,240.04 for Omni Landscape Services and $54, 964.22 for Green
Effects to full Council on consent agenda April 15 for approval. Council member Park seconded. Motion
passed.
Neie:hborhood Park Emphasis
Mr. Pingel provided the background information. Staff received a request for an off leash area for small dogs. When
staff was developing the 2006 Park Plan, many requests were received for improving existing facilities, and creating
community gathering places. Adelaide Park had been identified in the Park Plan as one of the Parks needing
improvement. The only significant improvement to the park has been replacing a section of asphalt trail with cmshed
rock. Improvements that can be made to the park include re-graveling the walking trail, refilling the playgrOlmd with
COUNCIL MEETING DATE: May 20, 2008
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Contract for FWCC Electronic Message Board Monument Sign
POLICY QUESTION: SHOULD CITY COUNCIL APPROVE A CONTRACT FOR AN ELECTRONIC MESSAGE
BOARD MONUMENT SIGN FOR THE FEDERAL WAY COMMUNITY CENTER?
COMMITTEE: PARKS RECREATION HUMAN SERVICES & PUBLIC
SAFETY COMMITTEE
CATEGORY:
[8J Consent
D City Council Business
MEETING DATE: May 13,2008
D Ordinance
D
Resolution
D Public Hearing
D Other
DEPT: PRCS
STAFF REpORT By: DONNA HANSON
Attachments: na
Options Considered: Three proposals were received for an electronic reader board sign at the comer of S. 333rd
St. and 9th Ave S. The reader board will be used to advertise activities at the Federal Way Community Center.
Staff contacted references on all three bidders for the following quotes:
Aarohn Co. $25,730.00 including tax
1-5 Design $26,784.00 including tax
Tube Art Displays $23,977.82 including tax
Authorized budget for this project was estimated at $30,000
Tube Art quote: $23,977.82 plus $2,398.00 (10% contingency) for a total cost of$26,375.52
STAFF RECOMMENDATION: Authorize execution of contract with low bidder, Tube Art Displays for reader
board sign
CITY MANAGER ApPROVAL:
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "1 move approval to award the contract to Tube Art Displays in the amount of
$26,375.52for an electronic message board monument sign at the Federal Way Community Center"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances ani})
REVISED - 02/06/2006
COllNCJL BILL #
) ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
f\-\
COUNCIL MEETING DATE: May 20, 2008
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SAGHALlE PARK SOCCER FIELD-ARTIFICIAL TURF: ACCEPT WORK BY ATLAS TRACKS, INC.
AG #07-148
POLICY QUESTION: Should the renovation ofthe soccer field at Saghalie Park with synthetic turf, performed
by Atlas Tracks, Inc., be accepted as complete?
COMMITTEE: PRHSPS
MEETING DATE: May 13,2008
CATEGORY:
[Z] Consent
o City Council Business
D Ordinance
D Resolution
o
o
Public Hearing
Other
STAFF REpORT By: B SANDERS
DEPT: Parks, Rec. & CuI. Services
Substantial completion of the soccer field renovation at Saghalie Park was established on April 3, 2008. This
work consisted of installation of base material, drainage, fencing, concrete paths, and synthetic turf. The City is
prepared to formally accept the construction contract as complete.
Budget: Total resources at the time of award of this contract were: $978,000. Of this amount $925,494.21 was
identified for construction costs, including a 10% contingency. The total budget established for the project,
including design, construction and related expenses was $977,650. Actual costs are below the budgeted amount,
at $969,600.97.
Project Costs:
Construction Base Bid:
Alternate (Fencing):
Subtotal:
W A State Sales Tax-8.9%:
Original Contract:
$ 719,394.19
$ 53,203.03
$ 772,597.22
$ 68,761.15
$ 841,358.37
Change Orders, including Sales Tax:
Total, Construction Contract:
Subtotal, Design and other costs:
GRAND TOTAL:
$ 58,167.96
$899,526.33
$ 70,074.64
$969,600.97
The work performed by Atlas Tracks, Inc. has been acceptable, and was performed within the scope of the
contract and schedule.
Attachments: None
Options Considered:
1. Accept contract with Atlas Tracks, Inc. as complete, and release retainage.
2. Do not accept contract as complete.
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ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WEST HYLEBOS WETLANDS TRAIL IMPROVEMENTS: ACCEPT WORK BY EPIC CONSTRUCTION
AG #07-113
POLICY QUESTION: Should the trail (boardwalk) improvements at West Hylebos Wetlands, constructed by
Epic Construction, LLC, be accepted as complete?
COMMITTEE: PRHSPS
MEETING DATE: May 13,2008
CA TEGORY:
I8l Consent
o City Council Business
o
o
Public Hearing
Other
o Ordinance
o Resolution
STAFF REpORT By: B SANDERS DEPT: Parks, Rec. & CuI. Services
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Substantial completion of the boardwalk was established on January 4, 2008. This work consisted of removal
and disposal of the existing boardwalk, installation of two types of foundations, and construction of a 3700' long
boardwalk with bull rail and guard rail.
Budget: Total resources at the time of award of this contract were: $1,439,293. The total budget established for
the project, including design, construction and related expenses is $1,420,220.35. Of this amount $1,127,788.59
was identified for construction costs, including a 10% contingency. Actual costs for construction are below the
budgeted amount at $1,066,706.59.
Project Costs:
Construction Base Bid, wi 2 alternates:
W A State Sales Tax:
Original Contract:
$ 941,550.00
$ 83,797.95
$1,025,347.95
Change Orders, with Tax:
Total, Constructiou Contract:
Subtotal, Design, Signage, and Other Costs:
$ 41,358.64
$1,066,706.59
$ 292,431.00
GRAND TOTAL:
$l ,359, 137.59
The work performed by Epic Construction, LLC, has been acceptable, and was performed within the scope of the
contract and schedule.
Attachments: None
Options Considered:
1. Accept contract with Epic Construction, LLC, as complete, and release retainage.
2. Do not accept contract with Epic Construction, LLC, as complete.
STAFF RECOMMENDATION: Staff recommends that the contract with Epic Construction, LLC be accepted as
complete, and that retainage be released.
c-\
COUNCIL MEETING DATE: May 20, 2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER CAFE VENDOR CONTRACT
POLICY QUESTION: Should the Council approve the Community Center Cafe vendor contract?
COMMITTEE: PARKS RECREATION HUMAN SERVICES & PUBLIC
SAFETY COMMITTEE
MEETING DATE: May 13,2008
CATEGORY:
~ Consent
D City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
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To better serve the customers and surrOlmding neighborhood, the Federal Way Community Center plans to add
cafe operations. A Request for Proposal was issued on April 3,2008; and published in the Federal Way Mirror,
Daily Journal of Commerce, and the City of Federal Way web-site. Billy McHale's Restaurant was the only fIrm
that submitted a proposal for vendor services on April 22, 2008.
The Federal Way Community Center plans to have concession infrastructure built-in, along with the installation
of selected appliances and fixtures. Billy McHale's Restaurant will provide the following equipment: Cash
register, coffee brewer, espresso machine, smoothie blender, soup kettles, food warmer, rice cooker, hot dog
roller, and microwave. Billy McHale's Restaurant has proposed to provide 5% of Gross Revenues (if weekly
sales are less than $4,700) and 10% of Gross Revenue (if weekly sales are equal to or greater than $4,700)
Options Considered:
I. Approve the 2008 Community Center Cafe Vendor Contract for Services
2. Decline the 2008 Community Center Cafe Vendor Contract for Services
STAFF RECOMMENDATION: Staff recommends Council approve the 2008 Community Center Cafe Vendor
Contract for Services, and authorize staff to proceed with a provision for cafe services.
DIRECTOR ApPROVAL:
CITY MANAGER ApPROVAL:
to Council
to Committee
To Council
COMMITTEE RECOMMENDA TION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of a contract with Billy McHale's Restaurantfor concession
services at the Federal Way Community Center. "
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDfDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2008 Human Services Commission Work Plan
POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY ACCEPT THE HUMAN SERVICES COMMISSION WORK
PLAN FOR 2008?
COMMITTEE: PRHSPS
MEETING DATE: May 13,2008
CATEGORY:
[8J Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REpORT By: L YNNETIE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development
-------------- ---...--------------.-...--...--------------______________.______________.________.__~~~!~~_~_Q~p~~!!l~I!!____...___________.__
Attachments:
· Memorandum to PRHSPS Council Committee Dated May 2, 2008
· 2008 Human Services Commission Work Plan.
Options Considered:
1. Recommend approval of the 2008 Human Services Commission Work Plan.
2. Do not Recommend approval of the 2008 Human Services Commission Work Plan
3. To amend the proposed 2008 Human Services Commission Work Plan.
STAFF RECOMMENDATION: Option 1 is recommended.
CITY MANAGER ApPROVAL:
DIRECTOR ApPROVAL:
6[I.Y
Cormruttee
Council
Council
COMMITTEE RECOMMENDATION: "I MOVE TO APPROVE OPTION
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option _"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1sT reading
Enactment reading
ORDINANCE #
RESOLUTION #
E ~\
Human Services Commission Recommendations:
On April 21, 2008 the Commission approved staff s recommendation by adopting the
attached Work Plan.
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. Human Services Commission
2008 Work Plan
Page 2
· Review the quarterly reports submitted to the Human Services Division to evaluate
contract performance of the funded human service agencies and determine if
performance goals are being met.
· The HSC will present an Annual Report containing the performance measured
outcomes of the agencies funded by the Human Services General Fund and/or
CDBG awards. The report will be submitted by the Human Services Commission
to the Council Committee and then reported to the full Council.
· Any agency deemed "not-performing" after reviewing the quarterly status reports
from the agency will be notified of the Commission's recommendation to withhold
payment oftheir contract and/or amend their contract before the Commission
reports the change in status to the Council Committee and the full Council.
5. Review sub-regional, regional and federal legislation on human services and CDBG
trends and activities.
Tasks
· The HSC will receive briefings on the activities of the South King County Human
Services Forum.
· They will receive briefings on the South King County Council of Human Services.
· Divisional Staffwill provide briefings to the HSC on the work of King County
concerning the Regional Human Services system.
· The Commission will receive briefings on the activities ofthe King County Joint
Recommendation Committee.
· The HSC will review news regarding policy decisions at the federal level that could
have a potential impact on the CDBG program.
· The Human Services Commission will review news regarding
local/regional/national activities and legislation that could have a potential impact
on human services in Federal Way.
· The Human Services Commission will make recommendations on actionable items
to the Council Committee and then on to the full Council.
6. Work closely with all levels of City government to promote continued support of the
City's Human Services Program.
Tasks
· The Human Services Commission chair or his designee will attend the Parks,
Recreation, Human Services and Public Safety (PRHSPC) Council Committee and
regular City Council meetings when a Commission action item is on the agenda.
7. Building capacity by developing partnerships with faith based organizations, human
services agencies, Federal Way Public Schools and other potential stakeholders. This
will increase coordination and outreach efforts to promote awareness and
collaboration around human services issues.
Tasks
E-~
COUNCIL MEETING DATE: May 20, 2008
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM
POLICY QUESTION:
Should the City of Federal Way receive funds for the Community Development Block Grant (CDBG) program
for the 2009-20 II period through the King County CDBG Consortium as a Joint Agreement City, recei.ve
CDBG entitlement funds directly from the Department of Housing and Urban Development (HUD), or
participate in the regular King County CDBG Consortium?
COMMITTEE: PRHS&PS
MEETING DATE: May 13,2008
CATEGORY:
[8] Consent
D City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
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DEPT: Community Development
Attachments:
· Letter from King County notifYing Federal Way of option to continue participation in the King County
CDBG Consortium or withdraw.
· Draft Joint Interlocal Agreement Regarding the CDBG Program.
· Recommendations from April 21, 2008, Human Services Commission meeting with staff reports dated April
15, 2008 and April 18, 2008.
Options Considered:
I. Authorize the City Manager, or his designee, to sign an interlocal agreement regarding the Community
Development Block Grant (CDBG) Program for continued participation in the King County CDBG
Consortium for the 2009-2011 period as a Joint Agreement City with technical changes.
2. NotifY King County and HUD that Federal Way will no longer participate in the King County CDBG
Consortium and will receive CDBG funds as a direct entitlement for the 2009-20 II period.
3. Authorize the City Manager to sign an interlocal agreement regarding the Community Development Block
Grant (CDBG) Program for continued participation in the King County CDBG Consortium for the 2009-
20 II period as a regular CDBG consortium city.
The Human Services Commission recommended Option 1 be forwarded to the City Council for consideration
prior to receipt of official notification from King County. The technical changes outlined in the staff reports
have been included in the proposed agreement that has been forwarded to the City Attorney's Office for review.
Acceptance of the Interlocal Agreement will also continue participation in the HOME Consortium for the same
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STAFF RECOMMENDA TION: Accept option I.
CITY MANAGER ApPROVAL: ~
~
DIRECTOR ApPROVAL:
&tIf
Committee
5(5'" lOB
Co'"ncil
Council
COMMITTEE RECOMMENDA T10N: I move approval of option _ .
Jeanne Burbidge, Chair
Jim Ferrell, Member
Michael Park, Member
F-\
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King County
Department of
Community and Human Services
Jackie MacLean, Director
401 5th Avenue, Suite 500
Seattle, WA 98104
(206) 263-9100 Fax (206) 296-5260
TrY Relay 711
The Honorable Jack Dovey, Mayor
City of Federal Way
33325 8th Avenue S
Federal Way, WA 98063-9718
Dear Mayor Dovey:
I am writing to you regarding the continuing participation by the City of Federal Way in the King County
Community Development Block Grant (CDBG) Consortium and the King County HOME Investment
partnerships Program (HOME) Consortium. The current Joint Interlocal Cooperation Agreement (Joint
Agreement) for these two federally-funded programs cover 2006 - 2008 and it is time to consider the
2009 - 20 II period.
This letter is to notifY you that the renewal of the combined CDBG and HOME Consortia Joint
Agreement will include updates for the years 2009-20 II, and consequently, will need to be adopted by
the King County Council and the councils of all participating cities in the CDBG/HOME Consortia for
signature in the coming months.
The renewal of the Joint Agreement for 2009-20 II will only include updates that are technical in nature:
I) to provide all necessary citations for combining coverage of the CDBG and HOME programs within
one Joint Agreement; and 2) to account for potential changes in participation status for two cities who
may qualify as metropolitan cities for the next three-year period (Kirkland and Redmond), and may elect
to stay in the regular CDBG/HOME Consortia, to become Joint Agreement Cities, or to receive their own
CDBG entitlement and become a member of the HOME Consortium only. If either city elects to change
their status the updated Joint Agreement will need to include a new rotation schedule of Joint Agreement
City and HOME-only City representatives on the interjurisdictional Joint Recommendations Committee
(JRC). The overall number of representatives on the JRC will not change, only the frequency of service
for Joint Agreement and HOME-only cities.
These technical changes will have no impact on any of the substantive elements of the Joint Agreement
that were negotiated in 2005 and will have no impact on your city as a continuing participant in the
CDBG/HOME Consortia as a Joint Agreement City. A red-lined version of the 2006-2008 Joint
Agreement showing the HOME technical amendments and the potential changes in the rotation of Joint
Agreement and HOME-only representatives to the JRC are enclosed in this mailing for your review.
As a metropolitan city that has elected to participate in the CDBG/HOME Urban County Consortia, we
must inform you of the following:
@
J!H:n:lfV
PitFER
~-'!::>
The Honorable Jack Dovey
April 28, 2008
Page 3 of3
If your city desires to continue participation in the King County CDBG/HOME Consortia as a Joint
Agreement City for the three year period of 2009-20 ll, your city must notify both King County and
HUD in writing, no later than May 26, 2008, that you intend to continue participation. You must also
notify King County and HUD if you choose not to maintain a Joint Agreement with the King County
CDBG/HOME Consortia by the same date.
Unless we hear from your city that you do not intend to continue participating in the King County
Consortia through a Joint Agreement, we will notify you when the King County Council has adopted the
updated Joint Agreement for the approval of the governing body of your city.
The letter indicating your decision regarding continued participation in the King County CDBG/HOME
Consortia must be sent to the following addresses:
King County Housing and Community Development Program
A TTN: Cheryl Markham
401 Fifth Avenue, Suite 510
Seattle W A 981 04
John W. Peters, Director
Office of Community Planning and Development
U.S. Department of Housing and Urban Development
909 First Avenue, Suite 300
Seattle, W A 98104-1000
Thank you for your attention to this matter.
Sincerely,
aw.~
Director
JM:te
Enclosure
cc: Lynette Hynden, Human Services Manager, City of Federal Way
Kelli O'Donnell, CDBG Coordinator, City of Federal Way
Linda Peterson, Division Director, Community Services Division
ATTN: Cheryl Markham, Project/Program Manager IV, Housing and Community
Development Program
Kathy Tremper, Project/Program Manager III
John deChadenedes, Project/Program Manager III
Eileen Bleeker, Project/Program Manager II
F---S
@
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PAPER
WHEREAS, the County is responsible to the federal government for all activities undertaken
with CDBG funds and shall ensure that all CDBG assurances and certifications King County is
required to submit to HUD with the Annual Action Plan are met; and
WHEREAS. the County and the participating iurisdictions agree that it is mutually desirable and
beneficial to enter into a consortium arrangement pursuant to and authorized by the National
Affordable Housing Act of 1990. as amended. 42 USC 12701 et.seq. and 24 CFR Part 92 for
purposes of the HOME Investment Partnerships Program. hereinafter referred to as "HOME
Program". and to cooperate in undertaking HOME Program activities; and
WHEREAS, the County and the City are committed to targeting CDBG and HOME Program
funds to ensure benefit forte Ym..low- andto moderate-income persons as defined by HUD; and
WHEREAS, the County and the City recognize that needs of ~low--aOO to moderate-income
persons may cross jurisdictional boundaries and therefore can be considered regional and sub-
regional needs as well as local needs; and
WHEREAS, the County, in conjunction with the participating jurisdictions, must submit an
Annual Action Plan to HUD, which is a requirement to receive CDBG funds; and
WHEREAS, the purpose of this Joint Interlocal Agreement, entered into pursuant to afld in
accordance with the State Interlocal Cooperation Act, RCW Chapter 39.34, is for planning the
distribution and administration of CDBG, HOME ProgramInvestment Partnership, and other
federal funds received on behalf of the Consortium from HUD, and for execution of activities in
accordance with and under authority of the Act:
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING CIRCUMSTANCES
AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS
AGREED THAT:
I. GENERAL AGREEMENT
The County and City agree to cooperate to undertake, or assist in undertaking, activities
which further the development of viable urban communities, including the provision of
decent housing and a suitable living environment and expanding economic opportunities,
principally for persons of low-and-moderate income, through community renewal and
lower income housing assistance activities, funded from annual CDBG and HOME
Program funds from federal Fiscal Years 2009, 2010 and 20116, 2007, and 2008
appropriations, from recaptured funds and from any program income generated from the
expenditure of such funds.
II. DEFINITIONS
A. "JRC" means the inter-jurisdictional Joint Recommendations Committee as
described in Section V of this Agreement.
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I CDBG Joint Interlocal Agreement
20fl4
20026-20011&
Act (RCW Chapter 36.70A). The remaining 10% from the City's entitlement plus
program income available for public services will be allocated by the City in
accordance with this agreement.
D. Twenty-five percent of the funds available from the City's CDBG Entitlement
plus program income shall be retained for the Consortium-wide Housing Repair
program. The JRC may periodically review and recommend increases or
decreases to this percentage if, in its judgment, there has been a substantial change
in the Consortium's overall funding or in the need for housing repair that justifies
an increase or decrease. The remaining capital funds will be allocated by the City
in accordance with this agreement.
E. The balance of the City's Entitlement plus program income, along with any
recaptured funds from city-funded projects, may be allocated to projects selected
by the City, provided they are consistent with the provisions of Section IV below.
IV. USE OF FUNDS: GENERAL PROVISIONS
A. Funds shall be used to support the goals and objectives of the King County
Consortium Consolidated Plan.
B. Funds shall be used in accordance with the CDBG regulations at 24 CFR 570 and
all other applicable federal regulations.
C. The City agrees to a maximum of two new stand-alone capital projects per year
with a maximum of one project that may trigger Davis Bacon annually. Capital
funds not used for these projects may be allocated to sub-regional projects by the
City unless returned by City to the sub-regional fund.
D. Public Service funds. The City agrees to a maximum of four stand-alone public
service projects per year. Funds contributed to a sub-regional public service
project would not count as part of the four stand-alone proiects in this agreement.
I*E.
I.There will be a one year extension through 2006 to those public service projects
awarded funds in 2005. Should the City cancel andfor amend one of those projects, they
may reallocate the funds to another project funded in 2005.
2.Tbe City agrees to a maximum of four stand alone public service projects per year
commencing in program year 2007. Funds contributed to a sub regional public service
project would not count as part of the four stand alone projects in this agreement.
IhNo project funding minimum,is established in this agreement. Project minimums that
may be established by the JRC for the Consortium sub-regional funding shall not
be binding on the Joint Agreement cities.
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manner to be determined by those cities through the Suburban Cities Association
or other agreed-upon mechanism for the execution of shared appointing authority.
The Suburban Cities Association or other agreed mechanism will select four
jurisdictions of varying size from among those signing this agreement, two from
the north/east sub-region and two from the south sub-region. The cities
representatives shall be elected officials, chief administrative officers, or persons
who report directly to the chief administrative officer and who have broad policy
responsibilities; e.g., planning directors, department directors, etc. Members of
the JRC shall serve for two years, or at the pleasure of their respective appointing
authorities.
C. Powers and Duties-The JRC shall be empowered to:
1. Review and recommend to the King County Executive all policy matters
concerning the Consortium CDBG and HOME Program~, including but
not limited to the Consolidated Plan and related plans and policies.
2. Review and recommend to the King County Executive the projects and
programs to be undertaken with CDBG funds and HOME Program funds,
including the Administrative Set-aside.
3. Monitor and ensure that all geographic areas and participating jurisdictions
benefit fairly from CDBG and HOME Program -funded activities over the
three-year agreement period, so far as is feasible and within the goals and
objectives of the Consolidated Plan.
D. Advisory Committees to JRC-In fulfilling its duty to review and recommend
projects and programs to be undertaken with-the CDBG and HOME Program
funds, the JRC shall consider the advice of inter-jurisdictional advisory
committees. Sub-regional advisory committees, made up of one representative
from each participating jurisdiction in a sub-region that wishes to participate, shall
be convened to assist in the review and recommendation of projects and programs
to be undertaken in that sub-region. The JRC may also solicit recommendations
from other inter-jurisdictional housing and community development committees.
VI. RESPONSIBILITIES AND POWERS OF KING COUNTY
A. Notwithstanding any other provision contained in this Agreement, the County as
the applicant and grantee for CDBG and HOME Programf_funds has
responsibility for and assumes all obligations in the execution oftlHthes CDBG
and HOME ProgramsProgram, including final responsibility for selecting and
executing activities, ensuring compliance with federal requirements and
submitting to HUD the Consolidated Plan, Annual Action Plan, and related plans.
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H. King County Executive staff shall provide periodic reports on clients served by
jurisdictions in the Housing Stability and Housing Repair programs and on the
status of CDBG and HOME Program -funded projects and make them available to
all participating jurisdictions and the JRC.
1. King County Executive staff shall administer contracts and provide technical
assistance, both in the development of viable CDBG and HOME Program
proposals and in complying with CDBG and HOME Program contractual
requirements.
J. King County Executive staff shall have environmental review responsibility for
purposes of fulfilling requirements of the National Environmental Policy Act,
under which King County may require the local incorporated jurisdiction or
contractor to furnish data, information, and assistance for King County's review
and assessment of whether preparation of an environmental impact statement is
required. Additional environmental review costs may be charged directly to
individual project activity and will be addressed in the proposed project
application.
K. King County Executive staff shall implement City funded capital projects, except
City administered projects as noted below.
VII. RESPONSIBILITIES OF THE CITY
A. City shall cooperate in the development ofthe Consolidated Housing and
Community Development Plan and related plans.
B. City shall assign a staff person to be the primary contact for the County on
CDBG/HOME Program issues. The assigned CDBG/HOME Program contact
person is responsible for communicating relevant information to others at the city.
C. The City will bear all responsibility for local annual program planning, using
financial projections that will be provided by the County.
The City will ensure:
I. that all selected projects (I) are an eligible activity, (2) meet a national
objective, and (3) are consistent with the Consolidated Plan and all
applicable JRC policies,
2. that the public participation requirements are met and documented and
will provide certification of such to the County,
3. that all requested information by the County will be submitted in a timely
manner that allows the County enough time to meet HUD timelines, and
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I CDBG Joint Interlocal Agreement
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20020-20011&
below). Iffederal requirements have an unforeseen budget implication (for
example, if the City has not foreseen the need for relocation) the City will be
responsible for the increased budget.
H. City shall fulfill to the County's reasonable satisfaction all relevant requirements
of federal laws and regulations that apply to King County as applicant, including
assurances and certifications described below.
1. City certifies that it has adopted and is enforcing:
1. a policy that prohibits the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in non-
violent civil rights demonstrations; and
2. a policy that enforces applicable state and local laws against physically
barring entrance to or exit from a facility or location which is the subject
of non-violent civil rights demonstrations within jurisdiction.
J. Pursuant to 24 CFR 570.501 (b), City is subject to the same requirements
applicable to subrecipients when they receive COBG funds to implement an
activity. The applicable requirements include, but are not limited to, a written
agreement with the County that complies with 24 CFR 570.503 and includes
provisions pertaining to: statement of work; records and reports; program
income; uniform administrative items; other program requirements; conditions for
religious organizations; suspension and termination; and reversion of assets.
K. City understands that it may not apply for CDBG grant entitlement funds from
HUD for the period of participation in this Agreement.
L. The City in its participation in the CDBG urban county consortium through this
lnterlocal Agreement understands that it is also part of the Urban County for the
HOME rprogram and may participate in a HOME program only through the
CDBG Urban Countythat it may not participate in a HOME consortium except
through the Urban County. regardless of whether the Urban County receives a
HOME formula allocation.
b
M. When undertaking activities and/or projects with COBG funds distributed under
this Agreement, the City shall retain full civil and criminal liability as though
these funds were locally generated.
N. The City retains responsibility in fulfilling the requirements of the State
Environmental Policy Act under which County shall have review responsibility
only.
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20029-20011&
funds available under the caps; setting up and drawing down from IDIS; paying
vouchers submitted by the city; doing budget revisions upon amendment;
reconciling balances, program income, and funds available for carry over or
reallocation at year's end; tracking overall expenditure rate; financial reporting to
HUD, etc.
D. Reporting:
1. City will report accomplishments to the County on each of their public
service and stand alone projects.
2. County will prepare all reports to HUD: CAPER; semi-annual reports on
contracting/subcontracting, Section 3, and labor standards; quarterly
Federal Cash Transaction Reports.
3. County will report quarterly on capital project status and on housing repair
activity. The Housing Stability Program report will continue to be
submitted annually with updates provided on the geographic location of
clients served.
E. Monitoring:
1. City will annually monitor the agencies with which it subcontracts to
ensure compliance with all federal, state and county requirements
associated with CDBG funding with an on-site monitoring visit not less
than every two years.
2. County will monitor the City (and may monitor selected subcontracting
agencies). County will be monitored by HUD, the State Auditor, and by
the Hun Inspector General.
3. County staff will meet with City staff quarterly to monitor, provide
technical assistance, and discuss capital project status.
F. City will provide the County all information necessary from its application
process for contracting and implementation purposes for all other stand-alone
capital projects
G. City staff may participate in other Consortium-wide planning activities envisioned
in the Consolidated Plan such as-the Interiurisdictional Advisory Group meetings
regarding the HOME Program HOME Working Group~ and monitoring the
Housing Stability Program, THOR funding, and other sub-regional processes.
VIII. GENERAL TERl\1S
t:...\\
I CDBG Joint Interlocal Agreement
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20029-200118
KING COUNTY, WASHINGTON
for King County Executive
Jackie MacLean
Printed Name
Director, Department of Community and
Human Services
Title
Date
Approved as to Form:
OFFICE OF THE KING COUNTY
PROSECUTING A TIORNEY
CITY OF
By: Signature
Printed Name
Title
Date
Approved as to Form:
CITY OF
CITY A TIORNEY
Michael Sinsky, King County Senior Deputy
Prosecuting Attorney
I COBG Joint Interlocal Agreement
City Attorney
A TIEST:
CITY OF
, City
Clerk
\= - \~
14 of 14
2002e-20011&
The 2009 Presidential budget proposes cutting the CDBG program an additional 18% to $2.93
billion. The House and Senate budget resolutions appear to restore funding to the program and
note the need to address additional community needs from the downturn in the national
economy as well as housing issues. The budget resolutions are non-binding but set the limits
for the allocations to the 12 appropriation subcommittees. With the upcoming elections, war,
national deficit and current housing and economic issues, it is unlikely that CDBG will increase
to the 2003 funding levels in the next few years.
Notification Process and Status of Joint Agreement Negotiations:
Based on prior year notifications from HUD, Federal Way must make a decision to remain in the
King County CDBG Consortium for the 2009-2011 period or return to direct entitlement status
by approximately May 30,2008, unless an extension is granted from King County and HUD.
Staff has been talking with King County about extending the current Joint Agreement for the
next three year period. A formal notification letter has not yet been received. King County has
indicated during discussions that they would be willing to extend the agreement with a few
technical changes, address the possibility of Redmond becoming a Joint Agreement City in
addition to Federal Way, Renton and Shoreline, and add a rotation schedule in for the Joint
Recommendation Committee. Since it does not appear that the agreement can be extended as
it is currently adopted, it is expected that King County will need to request an extension from
HUD. An extension to August 1 was granted in 2005 during the last notification process.
Federal Way staff is hopeful that the agreement can be extended with only technical .
modifications noted above. This analysis is based upon current information. The Commission
may be asked to reconsider this recommendation should the final Joint Agreement have any
additional changes proposed by King County.
Options for Consideration:
Attachment A outlines the issues that need to be considered for each of the three. options that
will be reviewed at the Commission retreat. Additional information will be presented at the
Commission meeting. The three options are:
A. The City continues participation in the King County CDBG Consortium and partners with the
County to administer the program and splits administration funds available to administer the
prograill.
Negotiations are underway between the joint agreement cities (Federal Way, Renton and
Shoreline) and King County on amending the current interlocal agreement for joint
agreement cities in the CDBG Consortium for the 2009-2011 period. There is the possibility
that the City of Redmond may be granted entitlement status by HUD and be included in the
agreement.
. Key items of the Joint Agreement:
1. The County receives 10% of funds available for planning & administration and an
additional 2% of capital funds for direct capital project management costs.
2. The City receives 10% of funds available for planning & administration and takes on
additional responsibilities.,
3. Housing Stability is furided at 5% of funds available for public services.
4. Consortium-wide Housing Repair is funded at 25% of the City's entitlement.
5. The City maintains autonomy in allocating remaining public service and capital funds.
The City contracts for public service projects and local capital projects and the County
contracts for regional capital projects.
Page 2 of 4
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· Federal Way's COSG program may be impacted by policies adopted by the Joint
Recommendations Committee and changes made by the overhaul of the COSG
Consortium.
· The City may need to subsidize the.current staff position should planning and
administrative funds be cut as a result of reduced funding of the COSG program by
Congress.
· King County staffing capacity has been an issue on the implementation of some COBG
projects. Projected County budget shortfalls and reductions to the COSG program may
further impact the program.
S. Notify King County and HUO that Federal Way will no longer participate in the King County
COSG Consortium and will receive COSG funds as a direct entitlement for the 2009-2011
period.
Advantaaes:
· The City has full control over Federal Way's COSG program within the federal guidelines.
Disadvantaaes:
· Federal Way will assume responsibility to the federal government for all activities
undertaken with COSG funds.
· The City will need to recruit and train additional staff and set up administrative systems to
administer the program including impacts on finance and legal staff.
· Reductions to COSG funding over the 2009-2011 period may require that the City
subsidize the program to a greater extent and/or reduce staff and programs.
· Projects funded would be limited by staff capacity to implement projects.
C. Authorize the City Manager to sign an interlocaJagreement regarding the Community
Development Block Grant (CDSG) Program for continued participation in the King County
COSG Consortium for the 2009-2011 period as a regular COSG consortium city.
Advantaaes:
· All staffing costs and administrative responsibilities will be the responsibility of King
County.
Oisadvantaaes:
· No local control of public service projects and capital projects implemented with COSG
funds.
Staff Recommendation:
Staff recommends Option A because it provides local control over projects funded for public
services and capital projects while limiting. The impact of the federal deficit on domestic
programs as well as the housing crisis and economic downturn makes it likely that federal
funding of the COSG program will continue to be reduced over the next few years. The City will
again have the option to return to direct entitlement in 2011 for the 2012-14 period.
Commission Recommendation: .
Forward Option _ to the Parks ,I Recreation, Human Services and Public Safety Committee
for recommendation to the full Council.
Please contact me at (253) 835-2653 or kel/i.odonnel/aD.citvoffederalwav.com if you have any
questions regarding this item. .
paM
\: - '2- ':>
WHEREAS, the County and the City are committed to targeting CDBG funds to ensure benefit to low-
and moderate~income persons as defmed by HUD; and
WHEREAS. the County and the City recognize that needs of low- and moderat~income persons may
cross jurisdictional boundaries and therefore can be considered regional and sub-regional needs as weU
as local needs; and
WHEREAS. the County. in conjunction with the participating jurisdictions. must submit an Annual
Action Plan to HUD. which is a requirement to receive CnBG funds; and
. ".:.,b... -~>..<';~-:'';\.:':~~~':.::':'>':;4;;-''::.~
;.
WHEREAS. the purpose of this Joint Interlocal Agreement. entered into pursuant to and in accordance
with the State Interlocal Cooperation Act. RCW Chapter 39.34, is for planning the distribution and
administration of CDBG, HOMElnvestment Partnership. and other federal funds received on behalf of
the Consortium from HUn. and for execution of activities in accordance with and under authority of the
Act:
NOW. mEREFORE. IN CONSIDERATION OF TIlE FOREGOING CJRCUMST ANCES AND IN
CONSIDERATION OF TIlE MUTUAL PROMISES CONTAINED HEREIN. IT IS AGREED THAT:
L GENERAL AGREEMENT
The County and City agree to cooperate to undertake. or assist in undertaking. activities which
further the development of viable urban comnnmities. including the provision of decent housing
and a suitable living environment and expanding economic opportunities. principally for persons
of low-and-moderate income, through community renewal and lower income housing assistance
activitieS, funded from a1UIUal CDBG funds from federal Fiscal Years 2006. 2007. and 2008
appropriations, from recaptured funds and from any program income generated from the
expenditure of such funds.
II. DEFINmONS
A. "JRC" means the inter-jurisdictional Joint Recommendations Committee as described in
Section V of this Agreement.
B. "Entitlement amount" means the amount of funds that a metropolitan city is entitled to
receive under the Entitlement Grant Program as determined by formula set forth in
Section 106 of the Act.
C. "Program income" means gross income received by the City directly generuted from the
use of City CDBG funds which includes income from the Housing Repair Program
projects within the City and a pro rata share of net income generated from float loan
activity. Pro rata calculations will use the amount in n (B).
D. "Recaptured funds'. means a fund balance that remains at the close of a project activity.
cancellation of an awarded project or a repayment of funds that is required due to
determination of ineligible activity by HUD,change of use from origirial grant award or
sale of property.
CDBG Jointlntcrlocal Agreement
2 of 12
~
~-2S
2006-2008
..
B. Fundssball be used in accordance with the CDBG regulations at 24 CPR 570 and all
other applicable federal regulations.
C. The City agrees toa maximum of two new stand-alone capital projects per year with a
maximum of one project that may trigger Davis Bacon annually. Capital funds not used
for these projects may be allocated to sub-regional projects by the City unless returned
by City to the sub-regional fund.
D. Public Service funds:
l. There will be a one-year extension through 2006 to those public service projects
awarded funds in 2005. Should the City cancel and/or amend one of those
projects, they may reallocate the funds to another project funded in 2005.
2. The City agrees to a maximwn of four stand-alone public service projects per
year commencing in program year 2007. Funds contributed to a sub-regional
public service project would not count as part of the four stand-alone projects in
this agreement.
E. No project funding minimum is established in this agreement. Project minimums that
may be established by the JRC for the Consortium sub-regional funding shan not be
binding on the Joint Agreement cities.
v. JOINT RECOMMENDATIONS COMMITTEE
An inter-jurisdictional Joint Recommendations Committee (" JRC") shall be established througb
the 2006 - 2008 Consortimn InterJocal Cooperation Agreement and is hereby adopted as part of
this agreement.
A. Composition-- The JRC is composed of three county representatives and eight cities
representatives.
1. The three COlmty representatives shall be King County Executive staff with
broad policy responsibilities and/or department directors. County
representatives shall be specified in writing and, where possible, shall be
consistently the same persons from meeting to meeting.
2. Four of the cities representatives shall be from those non-entitlement consortiwn
cities signing the King CO\Ulty Consortium lnterlocal Cooperation Agreement for
the Community Development Block Grant Program.
3. The remaining four cities representatives shall be from cities that qualifY to
receive CDBG or entitlement funds directly from HUD that Ille signing either
Joint agreements or HOM1H>nly agreements. These latter four representatives
shall have no jVote on matters specific to the jurisdictions of the King County
Consortii1m.lnterlocal Cooperation Agreement for the Community Development
Block Grant Program.
4. Two of the eight cities representatives shall be rotated among the CDBG Joint
Agreement cities of Federal Way, Shoreline and Renton. The two
CODG Joint Interlocol Agreement
4 of 12
2006-2008
6>(
'f--21
.
VI. RESPONSIBILITIES AND roWERS OF KING COUNTY
A. Notwithstanding any other provision contained in this Agreement, the County as the
applicant and grantee for CDBG funds has responsibility for and assumes all obligations
in tho execution of this COBG Program, including fmal responsibility for selecting and
executing activities and submitting to HUD the Consolidated Plan, Annual Action Plan.
and related plans. Nothing contained m this Agreement shall be construed as an
abdication of those responsibilities and obligations.
County will bear responsibility for:
I. the lRID-related portions of program planning
2. preparing and submitting the Annual Action Plan and application to HUD
3. preparing and submitting amendments to the Annual Action Plan
4. setting up the projects in the HUD IDIS system
5. preparing and submitting all other HUD-required planning documents
(Consolidated Plan and any amendments; tbe Analysis of Impediments to Fair
Housing Choice and the Fair Housing Action Plan; the Homeless Continuum of
Care Plan and the Homeless Management Information System; the Lead Paint
Hazard Reduction Plan; etc.) .
B. The Metropolitan King County Council shall have authority and responsibility for all
policy matters. including the Consolidated Plan, upon review and recommendation by the
mc.
C. The Metropolitan King County Council shall have authority and responsibility fOT all
fimd allocation matters, including approval of the annual CDBG Administrative Set-
aside and appropriation of all CDBG funds.
D. The King County Executive, as administrator of this CDBG Program. shall have
authority and responsibility for all administrative requirements for whicb the County is
responsible to the federal government.
E. The King County Executive shall have authority and responsibility for all fund control
and disbursements.
F. The King County Executive shall have the authority and responsibility to staff the IRC
and provide liaison between HUD and the Urban COWlty Consortium. County Executive
staff shall prepare and present to the JRC evaluation reports or recommendations
concerning specific proposals or policies, and any other material deemed necessary by
the mc to help it fulfill its powers and duties.
G. King County Executive staff shall have the authority and responsibility to conununicate
and consult with Joint Agreement City on COBa policy and program matters in a timely
manner.
COHO Joint Interlocal Agm::mcnt
6 of 12
2006-2008
~
l=-2-~
..... ..
D. The Joint AgreCnient city lUld/or their funded agencj' owning community facilities or
other real property acquired or improved in whole or in part with CDBG funds shall
comply with use restrictions as required by HUD and as required by any relevant policies
adopted by the IRC.
1. During the period of the use restriction, the City shall notify County prior to any
modification or change in the use of real property acquired or improved in whole
or in part with CDBG funds. This includes any modification or change.in use
fCom that planned at the time of the acquisition or improvement, including
disposition.
2. During the period of the use restriction, if the City property acquired or
. improved with CDBG funds is sold or transferred for a use which does not
qualify under the CDBG regulations. the City sbaII reimburse the COlmty in an
aDlOlU1t equal to the current fair market value (less any portion thereof
attn'butable to expenditures of non-CDBO funds).
3. The CitywiIJ ensure County receipt of all required security documents related to
funded capital project activities (this includes non-profit agencies which have
been awarded funds) prior to the execution of a contract between the awarded
agency and the County in order to incorporate said documents into the .
contractual agreement.
E. City staff sball implement CDBG-funded projects within the program year and submit
both vouchers and required reports to the County in a complete and timely manner. Prior
to the first and last payment on capital projects exclusive of Housing Repair, acquisition
and Community Based Development Organization projects. pre-approval must be
received from County staff that federal labor requirements have been met.
F. City legislative bodies shall approve or disapprove via motion or resolution all CDBG
activities. locations. and allocations submitted by Joint Agreement City staff.
G. City will be responsible for subcontracting with third parties for services provided by a
Community Based Development Organization fot employee development services; and
for public service and city managed projects. except for labor standards and relocation
where responsibility will be shared with the County (see below). If federal requirements
have an unforeseen budget implication (for example. if the City has not foreseen the need
for relocation) the City will be responsible for the increased budget.
H. City shall fulfIll to the County's reasonable satisfaction all relevant requirements of
federallaw8 and regulations that apply to King County as applicant, including assurances
and certifications described below.
1. City certifies that it has adopted and is enforcing:
I. a poHcy that prohibits the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil rights
demonstrations; and
CDBG Joint I"lerlocal Agreement
8 of 12
2006--2008
~
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5. County will provide technical assistance to identifY Davis.BacoD issues during
the application process.
6. County will handle non-compliance issues provided the above requirements are
met.
B. Uniform Relocation ActlBamey Frank:
] . City is responsible for identifying proposed projects that may trigger relocation
and replacement housing requirements, and for budgeting sufficient funds in the
project up front to address these issues.
2. County will provide advice and technical assistance if consulted ahead of time
and will handle any necessary relocation processes.
3. City and/or fimded agency will be responsible for any unforeseen relocation
costs. Any unresolved relocation cost will be charged against the City's grant
amount after due diligence is completed in col1ecting payment of funds from the
funded agency.
c. FinanciallFund Management:
County will be responSible for contracting with HUD for the grant funds; recording and
tracking loan repayments and other program income; determining funds available under
the caps; setting up and drawing down from IDIS; paying vouchers submitted by the
City; doing budget revisions upon amendment; reconciling balances, program income,
and funds available for carry over or reallocation at year's end; tracking overall
expenditure rate; financial reporting to HUD, etc.
D. Reporting:
1. City will report accomplishments to the County on each of their public service
and stand alone projects.
2. County win prepare all reports to HUD: CAPER; semi-annual reports on
contracting/subcontracting, Section 3, and labor standards; quarterly Federal
Cash Transaction Reports.
3. County will report quarterly on capital project status and on housing repair
activity. The Housing Stability Program report will continue to be submitted
annually with updates provided on the geographic location of clients served.
E. Monitoring:
I. City will annually monitor the agencies with which it subcontracts to ensure
compliance with all federa.l, state and county requirements associated with
CDBG funding with an on-site monitoring visit not less than every two years.
CDBO Joint Interlocal Agreement
10 of 12
2006-2008
&Af
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G. It is recognized that amendment to the provisions of this Agreement may be appropriate,
and such amendment shall take place when the parties to this Agreement have executed a
written amendment to this Agreement. The City and the County also agree to adopt any
amendments to the Agreement incorporating changes necessary to meet the requirements
for cooperation agreements set forth in an Uman Comty Qualification Notice applicable
for a subsequent three-year qualification period, and to submit slich amendment to the
BUD. Failure to adopt such required amendment shall void the automatic renewal of the
Agreement for the subsequent qualification period.
KING COUNTY. VI ASHlNGTON
for~~-S2 ~
Jackie MacLean
Printed Name
Director, Department of Community and
Human Services
Title
{:,)3/0f
Date I
orm:
G COUNTY
ORNEY
CDBG Joint Interlocal Agreement
'MLv;
By: Signa e
David H. Moseley
Printed Name
City Manager
Title
.:::t/,q/()j-
Date I 7
Approved as to Fonn:
CITY OF FEDERAL WAY
CITY ATIORNEY
ATIEST:
- CITY OF FEDERAL WAY
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Public Facilities Objectives
CFSI-OI Provide. capital improvements in five existing Improvement I
community facilities, particularly those that serve of five
families and children. facilities
2006 Boys & Girls Club Roof Replacement.
CFS 1-02' Supp6rt development of two new community Two
" facilities. facilities
PubUc Services Objectives .
HSSI-OI Maintain and increase the capacity of emergency
services in order to help low-income people meet
their basic life needs
HSS2-01 Promote improved transportation access to service
delivery sites, incl~dingthose outside of Federal
Way where City residents have access to
assistance from regional service providers.
HSS2~03 Support and increase services available in Federal
Way or within dose proximity.
HSS3-0 I Encourage programs that promote community
involvement by low-income families.
. HSS3-02 Continue the funding emphasis on human services
programs. that ad~ess the needs of families with
children. .
HSS4-01 Increase collaborative efforts among local
government, school districts, and service
providers. (HSS4-O 1)
HSS4-02 Participate in countywide and regional efforts to
address human service needs. "
HSS5-0 I Provide funding for a wide range of programs to
promote community safety.
HSS5-02 Create partnerships with the community, city
deparbnents, providers, and others to help keep
families and neighborhoods free from fear and .,
crime.
Economic Development Objectives
ESDI-Ot Assist 50 unemployed or under-employed low- 50 3.9
income residents to obtain employment or move individuals individuals
into a higher paying job "over the five-year
strategic planning period.
2006 Employee Development Services by a CBDO project through the MSC 39 clients job
placement/improvement.
ESD2-0 I Attract two new businesses to the community that Two
provide jobs/job training to low-income reSidents. businesses
ESD3-0 i Attract two new mid-size or large businesses that Two
offer livable wage jobs to lower-income residents businesses
livin~ in Federal Way.
f&--36
F"- L1C{ I.
CITY OF ~
Federal Way
MEMORANDUM
DATE:
TO:
FROM:
SUBJECT:
Apr~ 18, 2008 r
Human Services Commission ~.
Kelli O'Donnell, CDBG Coordinato .
CDBG Staffing Analysis - Direct titlement 2009-2011
CDBG Staffing Scenarios:
Federal Way estimated the 2005 entitlement for Community Development Block Grant (COBG) at
$867,000 and expected to have $173,400 available from CDBGfunds to staff the program. Two.
potential staffing scenarios were developed based upon these estimates as noted in Attachment A
Actual funding in 2005 was lower than expected and Federal Way COBG funds have been reduced to a
CDBG entitlement to $714,719 in 2008 with $142,944 available for planning and administration if there is
no program income received. The estimates show a reduction of approximately $30,000 over the past 3
years to administer the CDBG program not including the reduction from 2004 to 2005.
The two staffing scenarios developed in 2005 included
Scenario 1: a full-time grant coordinator and human services planner, a half-time administrative
assistant and 15% of the human services manager position being charged to CDBGand a small
amount of funding for expenses for the program.
Scenario 2: a full-time grant coordinator, a half-time administrative assistant, a half-time project
manager and 15% of the human services manager position being charged to CDBG and a small
amount of funding for expenses for the program. Additional funds were set aside to pay an
outside consultant to complete required National Environmental Policy Act (NEPA) reviews.
The cost of overhead (office space, computers, phones, copying, etc.) were not included in the
scenarios and were expected to be absorbed in the City's general fund.
The staff projections were based upon the staffing needed to implement the City's CDBG program as it
was in 2005 with anywhere from 2-6 capital projects being funded and 4-8 public service projects as well
as allocating funds to the housing repair and housing stability projects.
The amount of funding available in 2008 would not cover the cost of either of the above scenarios (see
2008 Analysis - Attachment A). Funding would allow for the addition of a half-time administrative
assistant and allow a minimum amount of funding for an associate planner or consultant to complete the
environmental review requirements of any non-exempt capital projects and a small amount of additional
budget costs. With this minimum amount of staffing, the projects through 2011 show a shortfall of
approximately $16,000 to $20,000 assuming there is no further reduction to CDBG.
Differences in Entitlement City CDBG Programs:
The cities of Auburn, Bellevue and Kent are direct COBG entitlement cities in King County that provided
staffing information during the 2005 analysis (Attachment B). Updated staffing information has been
received from the City of Kent as outlined in Attachment B. Entitlement cities have all seen similar
entitlement reductions to Federal Way based upon the HUD budget adopted by Congress and the
addition ofentltlement communities sharing the funding.
.
Kent has noted that with the cuts to planning and administration they are only able to fund staffing with
COBG. There is no budget for supplies, advertising, publications, etc. And the general fund will need to
absorb $8,214 of personnel costs in 2008 providing the Council approves the budget adjustment. The
majority of Kent's capital funding goes to their internal minor home repair program. Currently two micro
enterprise development projects are funded with COBG and there will be a small capital project funded
Page 1 of2
i
j:- 5 ,
I
,
I.
this year. Public service projects are funded every two years. Conversations with Auburn and Bellevue
have indicated similar approaches to containing the staff costs of CDBG by limiting the capital projects
funded that trigger federal regulations that increase staffing costs beyond the set cap chargeable to the
program.
City's Current Staffing Level and Program:
The City has also had to increase the subsidy to the COBG program under the current contract with King
County. The COBG budget used to cover the cost of the full-time program coordinator and some of the
operating costs of supplies, publication, etc. with the City picking up the cost of office space,
computer/phone, copies, mailing, etc. With the cuts to COSG and the decline in program income, 2008
is the first year that the salary of the COBG coordinator will not be entirely covered ($595 shortfall) and
no operating costs will be covered by the program. The impacts of the reduction to COBG have been
softened for Federal Way by program income received from the Housing Repair Program loan
repayments and additional ceiling being available from the COBG Consortium increasing planning and
administration from $71,470 to $85,977.
Under the Joint Agreement to participate in the King County COBG Consortium, Federal Way has been
limited to two-stand alone capital projects and four public service projects as outlined in the COBG
Entitlement memo in exchange for 12% of our COBG entitlement. Being part of the larger consortium
has allowed Federal Way to fund a variety of projects and programs that would not have been feasible
without hiring additional staff for the program. King County provides the project management for capital
projects, environmental review, relocation, and oversees Oavis-Bacon and other federal labor standards
of the COBG program on Federal Way projects. Federal Way retains the ability to allocate funding to
projects and is responsible for administering parts of the program.
In order to meet the requirements of the current program, 75% of the coordinator's position is needed
with the remaining time used for regional planning, meeting with local agencies, and coordination with
internal departments. With the implementation of the 1 0 Year Plan to End Homelessness in King
County and corresponding State funding and the adoption of the Veteran and Human Services levy, the
staff time required to monitor and have input into these systems has grown without any additional
staffing. Existing staffing in human services has also limited any City response to the current housing
crises other than cursory monitoring of its impacts on our residents.
Direct Entitlement Decision and Staff Recommendation:
The amount of funding available to support staffing from the CDBG program would be enough to add
some administrative support staff and a small amount to meet NEPA requirements. The proposed
staffing scenarios would provide only for a very limited COBG program and require decisions to be made
on how to fund projects that do not trigger the staff intensive regulations such as Davis-Bacon and/or
relocation. Although we are limited through our King County contract, the staffing at King County is at a
higher level and includes staff with training in these and other regulations. Returning to direct
entitlement would require the full attention of the COBG Coordinator position on preparing the required
reports to HUD and implementing the systems necessary to administer the program within the
regulations. COBG staff would no longer be able to participate in the regional and sub-regional plans to
address homelessness. Additional staffing in human services would be required to maintain our current
levels of participation.
The recommendations from the 2006-2009 entitlement decision were based upon the expectation of
cuts to the program and impact on staffing levels. It is expected that small cuts to the program will
continue in the foreseeable future. Staff recommends continuing in the King County Consortium as long
as no major changes are made to the interlocal agreement.
Please contact me at (253) 835-2653 or kelli.odonnell@cityoffederalway.com if you have any questions
regarding this item.
Page 2 of2
f-55
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COUNCIL MEETING DATE: May 20, 2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Ratification of 1st Amendment to VCC's Governing Interlocal Agreement
POLICY QUESTION: Should the City of Federal Way allow ratification of the 1st Amendment to the Valley
Communication's Governing Interlocal Agreement extending the member city rate to Valley Regional Fire
Authority?
COMMITTEE: Parks, Recreation, Human Services and Public Safety
Council Committee
MEETING DATE: May 13,2008
CATEGORY:
~ Consent
D City Council Business
D Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REPORT By:
J.
DEPT: Police Department
Attachments:
1. First Amendment to Valley Communication Center ILA
2. PRHS&PS Memo
Options Considered:
I. Accept the VCC Administration Board recommendation to amend the lnterlocal Agreement
2. Reject the recommendation to amend the lnterlocal Agreement
STAFF RECOMMENDATION: Staffrecom1flends Option l.
CITY MANAGER ApPROVAL: \ \ r DIRECTOR ApPROVAL: "iJ lv, II..., 'tJr/;...'IJ
Conun.ittee
z)i-,j~, 'i/; V);.j
Council /
COMMITTEE RECOMMENDATION: PRPS recommends Option _
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the ratification to the 1st Amendment to Valley
Communications Center Governing Interlocal Agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCII_ ACTION:
o APPROVED
o DENIED
o TABLED/OEFERRED/NO ACTION
o MOVED TO SECONll REAlllNG (ordinances onl))
REVISED -- 02,06/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
6-\
FIRST AMENDMENT TO VALLEY COMMUNICATIONS CENTER
INTERLOCALAGREEMENT
RECITALS
A. The undersigned municipal corporations, Auburn, Federal Way, Kent,
Renton and Tukwila, the "Member Cities" which compose the Valley
Communications Center ("VCC") entered into an Interlocal Agreement ("VCC
lnterlocal Agreement") on or about April 17, 2000, that sets forth certain
provisions, rights and obligations among the Member Cities.
B. The Valley Regional Fire Authority ("VRFA") is a new Regional Fire
Protection Service Authority formed to provide fire and emergency medical services
within its jurisdictional boundaries which boundaries include the City of Auburn.
C. The VCC Interlocal Agreement permitted the City of Federal Way to
enter into a further interlocal agreement with King County Fire Protection District
No. 39 for purposes of providing fire and emergency medical services dispatch via
the City of Federal Way's membership in VCc.
D. The City of Auburn now seeks to enter into an interlocal agreement
with VRFA and VCC for the same purpose and in the same manner.
E. The City of Federal Way seeks to have VCC recognize King County Fire
Protection District No. 39 as the Federal Way Fire Department's successor in
interest for all purposes under this Agreement.
NOW, THEREFORE, in consideration of the mutual rights and obligations
established in the Amendment, the Member Cities hereby agree as follows:
AGREEMENT
1. The following provisions are hereby added to the VCC Interlocal
Agreement:
Per Auburn City Council Resolution 4091 and subsequent
approval by public vote, fire protection and emergency medical
services previously provided by the City of Auburn became the
responsibility of VRFA, a Regional Fire Protection Service
Authority, which subsequently began providing fire protection
an.d emergency medical services to the City of Auburn effective
January 1, 2007. VCC acknovvledges VFRA will function as do
the other Member City Fi're Departments, for purposes of its
representation on the Operating Board and for purposes of
calculating and remitting payment for dispatch services.
First Amendment to Interlocal Agreement
Page 1 of 5 (; _ ~
(February 27, 2008)
~ ~
~ ~ ~ ~ ~ ~~. ~~-~ - --~..'~ -~~ ~ -'- '-' ...._._".._.~-N_
STATE OF WASHINGTON )
COUNTY OF KING )
ss.
I hereby certify that on the day of , 200_, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF KENT as its , and such execution to be
the free and voluntary act of such party for the uses and purposes mentioned in the
foregoing instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
STATE OF WASHINGTON )
. 55.
COUNTY OF KING )
I hereby certify that on the day of , 200_, I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF TUWKILA as its , and such execution
to be the free and voluntary act of such party for the uses and purposes mentioned
in the foregoing instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
First Amendment to Interlocal Agreement
Page 3 of 5 6 - s
(February 27, 2008)
'-' -' ^~~.'~"-"."--.. '-~..",-'-"-~ ->'....."'-<~:,0~~:.,w..::..:...",.,:.,...:....A:...:..
STATE OF WASHINGTON )
COUNTY OF KING )
ss.
I hereby certify that on the day of , 200_1 I
know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that he signed this
instrument, on oath stated that he is authorized to execute the instrument on behalf
of the CITY OF FEDERAL WAY as its , and such
execution to be the free and voluntary act of such party for the uses and purposes
mentioned in the foregoing instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the
day and year first above written.
NOTARY PUBLIC, in and for the State of Washington
residing at
My appointment expires
First Amendment to Interlocal Agreement
Page 5 of 5 r- -"\
c:l ..- \
(February 27, 2008)
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VALLEY COMMUNICATIONS CENTER INTERLOCAL AGREEMENT
THIS AGREEMENT is entered into among the undersigned municipalities, the cities
of Auburn, Federal Way, Kent, Renton, and Tukwila, all of which (U"e municipal corporations
under the laws and statutes of the State of Washington (the "Member Cities").
RECITALS
WHEREAS, the undersigned municipal corporations have established and maintain
a consolidated emergency services communication center, known as the "VALLEY
COMMUNICA HONS CENTER" ("ValleyCom"); and
WHEREAS, this agreement is formed to be consistent with the provisions and terms
of the "Interlocal Cooperation Act" pursuant to RCW 39.34, et seq.; and
WHEREAS, ValleyCom provides improved police, fire and medical aid service
communications within the boundaries of the existing, established consolidated service area
at a minimum cost to the participating local governments, together with such other
governmental units that have contracted with ValleyCom for communications services; and
WHEREAS, one ofValleyCom's objectives is to provide consolidated telephone,
radio and alarm communications and dispatching services for participating local government
units; and
WHEREAS, the continued maintenance, operation, and improvement ofValleyCom
will be of substantial benefit to the citizens of the undersigned cities and the public in
general;
VALLEY COMMUNICA nONS CENTER AGREEMENT - I
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ORIGINAL
., '_ ',' _r.'_',_~_._._~.,._' ~ . ".; ,k',:"'_~>'-:""'-,,~~~~,'~'..._ '~~_':L''''''-,~'~ '~-,.-. a~."'...'::~~",
hereby revised to include Federal Way, and, as used hereafter in this agreement, any
reference to the "Member Cities" will include the cities of Auburn, Federal Way, Kent,
Renton, and Tukwila.
In addition, the City of Federal Way may enter into an interlocal agreement
with the Federal Way Fire Department for the purposes of providing fire and emergency
medical services dispatch via the City of Federal Way's membership in ValleyCom. Upon
execution of the interlocal agreement, the City of Federal Way may, at its option and under
such terms and conditions as Federal Way deems proper, appoint the Federal Way Fire
Department to function, as do the Auburn, Kent, Renton, and Tukwila Fire departments, for
the purposes of its representation on the Operations Board and. for the purposes of calculating
and remitting payment for dispatch services.
Subject to addition, amendment or removal by the Administrative Board,
ValleyCom's powers shall include, but not be limited to, the following:
a. Recommend action to the legislative bodies of the participating
members;
b. Review and approve budget expenditures;
c. Establish policies for expenditures of budget items for the Center;
d. Review and adopt a personnel policy for the ValleyCom Center;
e. Establish a fund or special fund or funds as authorized by RCW
39.34.030 for the operation of the ValleyCom Center;
f. Conduct regular meetings as may be designated by the Administration
Board;
g. Determine what services shall be offered and under what terms they
shall be offered;
h. Enter into agreements with third parties for goods and services
necessary to fully implement the purposes of this agreement;
1. Establish rates for services provided to other members, subscribers or
participating agencies;
J. Direct and supervise the activities of the operations board and the
Center Director;
VALLEY COMMUNlCA TIONS CENTER AGREEMENT - 3
C \TEMI'\ v aJIcyCo"'^u=nad.final doc
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effective on the last day of the year following delivery and service of appropriate notice to
all other Member Cities.
3.2 Three (3) or more Member Cities may, at anyone time, by written
notice provided to all Member Cities, call for a complete termination of ValleyCom and this
agreement. Upon an affirmative supennajority vote (majority plus one) by the Member
Cities, ValleyCom shall be directed to wind up business, and a date will be set for final
termination, which shall be at least one (1) year from the date ofthe vote to terminate this
agreement. Upon the final termination date, this agreement shall be fully terminated.
3.3 In the event any Member City fails to budget and provide the required
annual membership fimding for ValleyCom, the remaining Member Cities may, by majority
vote, immediately declare the underfunding City to be terminated from this agreement and
to have forfeited all its rights under this agreement as provided in Section 3.5. The
remaining Member Cities may, at their option, withdraw ValleyCom's emergency
communications support with that City or, alternatively, enter into a Subscribing Agency
Agreement with that City under terms and conditions as the remaining Member Cities deem
appropriate.
3.4 Time is ofthe essence in giving any termination notice.
3.5 If an individual Member City withdraws its membership III
ValleyCom, the withdrawing city will forfeit any and all rights it may have to ValleyCom's
real or personal property, or any other ownership in ValleyCom, unless otherwise provided
by the Administration Board.
VALLEY COMMUNICA nONS CENTER AGREEMENT - 5
c. \TEMPI VaI1cyComAgrttmeDt FiDaI.doc
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Officer, the fITSt meeting shall be held on the second Tuesday in February of each year to
review the prior year's service and the second meeting shall be on the second Tuesday in
September of each year to review and present a budget. Other meetings may be held upon
request of the Presiding Officer or any two (2) members.
4.3 The Administration Board shall be authorized to establish bylaws that
govern procedures of that Board and ValleyCom's general operations.
5. Operating Board.
5.1 There is further established an Operating Board which shall consist
of two (2) members of each participating Member City's Public Safety Department(s),
including the head of those Department(s) and/or their designee(s). Additionally, the
Subscribing Agencies shan, by majority vote, elect one (I) at-large member to represent the
Subscribing Agencies' police departments and one (I) at-large member to represent the
Subscribing Agencies' fire department on the Operating Board. At the time set for election
of the at-large members, only the Subscribing Agency representatives then in attendance will
participate in the election. The Member Cities' Operating Board representatives shall not
participate in the at-large member elections. The at-large members shan serve one-year
terms, unless amended by majority vote of the Operating Board. The purpose and duties of
the Operating Board shall be established by the Administrative Board. Each Operating
Board member shall have an equal vote in all Board decisions. The Operating Board shall
be authorized to establish bylaws that govern its procedures. Unless otherwise provided,
Robert's Revised Rules of Order shall govern all procedural matters relating to the business
of the Operating Board.
VALLEY COMMUNlCA nONS CENTER AGREEMENT - 7
C:\TEMP\VallcyC~.Finaldoc
G~IS
Board's approval, rejection or modification. All modifications or revisions must have the
final approval of the Administration Board.
7.2 At the time ValleyCom was first formed, the ValleyCom personnel
policy previously provided for appointment to V alleyCom' s staff from personnel that were
permanently appointed or assigned as dispatchers in the participating Member Cities prior
to formation. Accordingly, for a period of one (1) year from the time the Federal Way Fire
Department begins its transition to ValleyCom for dispatch services, ValleyCom shall give
preference in hiring to those persons that were pennanently appointed as dispatchers in the
Federal Way Fire Department, if those persons have the skills and abilities necessary to
perform required job functions. Additional and subsequent employees, with the exception
of Valley Com's Director, shall be appointed by the Director upon meeting the qualifications
established by the Operating Board and adopted by the Administration Board. No employees
shall be commissioned members of any emergency service, but may be eligible for
membership under the Public Employees Retirement System, as provided by law.
8.0 Budget.
8. 1 . The Director shall present a proposed budget to the Operating Board
on or before August 15 of each year, which budget shall then be presented to the
Administration Board not later than September 1 of each year. However, should the
Administration Board elect to budget on a biennial, rather than annual, basis, the August 15
and September I deadlines established in the previous sentence shall only apply every other
year. Thereafter, the Member Cities shall be advised on the programs and objectives as
contained in the proposed budget and of the required financial participation for the following
VALLEY COMMUNICA nONS CENTER AGREEMENT - 9
eel TEMPlVaJlcyComAgrttmmI. F.... doc
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10. Policy and System Evaluation. The Director shall actively and continuously
consider and evaluate all means and opportunities toward the enhancement of operational
effectiveness of emergency services so as to provide maximum and ultimate benefits to the
members of the general public. The Director shall present his or her recommendations to the
Operating Board from time to time. Any substantive change or deviation from established
policy, however, shall have the prior approval of the Administration Board.
11. Additional Service Authorized. The Administration Board shall evaluate
and determine the propriety of including additional communications and dispatching services
for local governments, whenever so requested, and shall determine the means of providing
those services, together with its costs and effects. These additional services may include, but
shall not be limited to, the following: allowance for public and private buildings, additional
communications and dispatching operations, and any related incidental functions.
12. Inventory and Property.
12.1 Equipment and furnishings for ValleyCom's operation shall be
acquired by ValleyCom as provided by law. If any Member City furnishes equipment or
furnishings for ValleyCom's use, title to the same shall rest with the respective local entity
unless that equipment is acquired by ValleyCom.
12.2 The Director shall, at the time of preparing the proposed budget for
the ensuing year, submit to the Operating Board a complete inventory together with current
valuations of all equipment and furnishings owned by, leased or temporarily assigned to
ValleyCom. In case of dissolution of ValleyCom, any assigned or loaned items shall be
VALLEY COMMUNICA nONS CENTER AGREEMENf - II
C,ITEMPW aIlcyComAgr=nrn.. FinaI.doc
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twenty percent (20%) of the total cost of development, less contributions from grants, other
public agencies, or other sources.
14.2 The new ValleyCom Dispatch Center, including all equipment,
furnishings and fixtures, will constitute a critical link to the Member Cities and the
Subscribing Agencies' ability to provide police, fire, and life safety protection services,
particularly in times of a critical emergency or natural disaster. Consequently, this new
center is essential to the preservation of the public health, safety and welfare. As a result,
this center's equipment, furnishings and fixtures are unique and subject to special standards.
Accordingly, based on the facts presented in this subsection, it is hereby resolved that the
established policy of the Member Cities is that the new ValleyCom Dispatch Center
constitutes a "special facility" under RCW 39.04.280 (l)(b), and all purchases of any kind
or nature for the new ValleyCom Dispatch Center shalI be exempt from competitive bidding
requirements.
14.3 The Administration Board shall authorize, and the Chair of the
Administration Board, or his or her approved designee, wilI execute contracts for the
development of the new ValleyCom Dispatch Center. These contracts may include, without
limitation, contracts for architectural, design, communications, project management services,
real estate acquisition, engineering, and construction.
14.4 The Member Cities wilI finance the property acquisition and
construction of the new facility as agreed by the Administration Board and as provided by
Jaw.
VALLEY COMMUNICATIONS CENTER AGREEMENT _ 13
C\TEMP\ ValleyComAgra:mem.FinaI. doc
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"----~----~~---,-~-,-~.,-- '--"--.. -'-"'-~
while acting within the scope of their authority under this agreement, shall be borne by the
Valley Communications Center exclusively;
The provisions of this Section 19 shall survive the termination or expiration
of this agreement.
20. Repealer and Ratification. All prior interlocal agreements entered into
among the four original Member Cities are repealed as of the effective date of this
agreement. All existing Subscribing Agency agreements will remain in effect All prior acts
taken by ValleyCom or the Member Cities that are consistent with this agreement and any
prior Member City inter local agreements are hereby ratified and confirmed.
21. Filing of Agreement. Upon execution, thisagreement shall be filed with the
City Clerks of the respective Member Cities, the Secretary of State, and such other
governmental agencies as may be provided by law.
22. Severability. If any part, paragraph, section or provision of this agreement
is adjudged to be invalid by any court of competent jurisdiction, such adjudication shall not
affect the validity of any remaining section, part or provision of this agreement.
23. Execution and Effective Date. This agreement, and any amendments, shall
be executed on behalf of each Member City by its duly authorized representative and
pursuant to an appropriate motion, resolution, or ordinance. The agreement, or any
amendment, shall be deemed adopted and effective upon the date of execution by the last
authorized representative.
VALLEY COMMUNICATIONS CENTER AGREEMENT - 15
C\TEMP\V~.Finaldoc
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STATE OF WASHINGTON )
: ss.
COUNTYOF~G )
~~
. On thislday of . 2000, before me a Notary Public in and for the State of
Washmgton, personally appeared Jim White, to me known to be the Mayor of the City of Kent, a
Washington municipal corporation that executed the foregoing instrument. and acknowledged it to be
the free and voluntary act of said corporation. for the uses and purposes mentioned in this instrument,
and on oath stated that he was authorized to execute said instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
first~_,?,lrtOl1II'%:..
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NOTARY PUBLIC, in and for
of Washington. residing at
My appointment expires
STATE OF WASHINGTON )
: ss.
COUNTY OF ~G
)
. On this _ day of ApH I J I ,2000, before me a ~otary Public in and for the State of
Washington, personally appeared ..5T'"EVEICJ f11 maLlEr, to me known to be the tn,4<fo((
--- of the City of Tukwila, a Washington municipal corporation that executed the foregoing
instrument, and acknowledged it to be the free and voluntary act of said corporation, for the uses and
purposes mentioned in this instrument, and on oath stated that they were authorized to execute said
instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
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first above ~S C"'\
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VALLEY COMMUNlCA TIONS CENTER AGREEMENT - 17
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COUNTY OF KING )
I~ jJ ./
On this _ day of 1t f)f 1 , 2000, before me a Notary Public in and for the State of
Washington, personally appe~d David H. Moseley, to me known to be the City Manager of the City
of Federal Way, a Washington municipal corporation that executed the foregoing instrument, and
acknowledged it to be the free and vo1lUltary act of said corporation, for the uses and purposes mentioned
in this instrument. and on oath stated that they were authorized to execute said instrument.
-Notary Seal Must Appear Wilhin This 80x-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
first above written. 1e~~
EILEEN ROBINSON
5T A TE OF WASHINGTON E; (~V\ 7?Db ;1150V\
NOT ARY -e- PUBLIC
NOTARY PUBLIC, in and for th~te &
I.IY COMMISSION EXPIRES 1-29-02 of Washington, residing at F '6t ~
My appointment expires I-or. q -l) :>-
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VALLEY COMMUNICA lIONS CENTER AGREEMENT - 19
C,ITEMPlValkyC<>mAgncmmr.Finaldoc
G-2'\.
COUNCIL MEETING DATE: May 20, 2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Veterans' Education and Training Program
POLICY QUESTION: Should the City oj Federal implement the Department oj Veterans Affairs "On the Job
Training Program (OJT) "?
COMMITTEE: Parks, Recreation, and Public Safety Council Committee
MEETING DATE: May 13,2008
CATEGORY:
~ Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REPORT By:
A. Allen I Melanie McAJlester
DEPT: Police Department
Attachments:
Options Considered:
Option # I: Accept the implementation of Veterans Affairs "On the Job Training Program"
Option #2: Do not accept
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAl,: IJ.I 11,/\ \IJ W
~ \ Cncll
DIRECTOR ApPROVAL: ll./J./!L./.... "A~hi1~
Conulljnee !
q41 I./, j., 7'; i/ 4<1'0'
CouncI!
COMMITTEE RECOMMENDATION: PRPS recommends Option_
Committee Chal[
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval to participate in the Veterans' Education and Training -
On The Job Training Program. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COliNClL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02i06!2006
COIJNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
tt~l
~ Department of Veterans Affairs
OMB Number: 2900-0160
Estimated Burden: 5 minutes
Expiration Date. 9/30/2003
STATEMENT OF ASSURANCE OF COMPLIANCE WITH EQUAL OPPORTUNITY LAWS
The Paperwork Reduction Act of 1995 requires us to notify you that this information collection is in accordance with the
clearance requirements of section 3507 of the Paperwork Reduction Act of 1995. We may not conduct or sponsor, and you are
not required to respond to, a collection of information unless it displays a valid OMB number. We anticipate that the time
expended by all individuals who must complete this form will average 5 minutes. This includes the time it will take to read
instructions, gather the necessary facts and fill out the form.
FEbEIZM IA}~ /i;h'~
(Name o/Organization. Institution. or Individual)
(hereinafter called the"Signatoryn)
HEREBY AGREES THAT:
It will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.c. 2000d et seq.), Title IX of the Education Amendments of
1972, as amended (20 U.S.c. 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 794), the Age
Discrimination Act of 1975 (42 U.S.c. 6101 et seq.), and all Federal regulations adopted to carry out such laws. This assurance
is directed to the end that no person in the United States shall, on the ground of race, color, national origin (Title VI), handicap
(Section 504), sex (Title IX, in education programs and activities only), or age (Age Discrimination Act) be excluded from
participation in , be denied the benefits of, or be subjected to discrimination under any program or activity of the Signatory
receiving Federal financial assistance or other benefits under statutes administered by V A (Department of Veteran Affairs), the
ED (Department of Education), or any other Federal agency. This assurance applies whether assistance is given directly to the
recipient or indirectly through benefits paid to a student, trainee, or other beneficiary because of enrollment or participation in a
program of the Signatory.
The Signatory HEREBY GIVES ASSURANCE that it will promptly take measures to effect this agreement.
If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the
Signatory or ED, this assurance-shall obligate the Signatory, or in the case of transfer of such property any transferee, for the
period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or
for another purpose involving the provision of similar services or benefits. In all cases, this assurance shall obligate the Signatory
for the period during which the Federal financial assistance is extended to any of its programs by V A, ED or any other Federal
agency.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining Federal financial assistance, including facilities
furnished or payments made under sections 104 and 244(1) of Title 38, U.S.C. Also, sections 1713, 1720, 1720A, 1741-1743,
2408, 5902{a){2), 8131-8137, 8151-8156 (formerly 613, 620, 620A, 641-643, 1008, 3402{a)(2), 5031-5037, 5051-5056
respectively) and 38 U.S.c. chapters 30, 31, 32, 35,36,82, and 10 U.S.c. chapter 106. Under the terms of an agreement between
V A and ED, this assurance also includes Federal financial assistance given by ED through programs administered by that agency.
Federal financial assistance is understood to include benefits paid directly to the Signatory and/or benefits paid to a beneficiary
contingent upon the beneficiary's enrollment in a program or using services offered by the Signatory.
The Signatory agrees that Federal financial assistance or other benefits will be extended in reliance on the representations and
agreements made in this assurance; that VA or ED will withhold financial assistance, facilities, or other benefits to assure
compliance with the equal opportunity laws; and that the United States shall have the right to seek judicial enforcement of this
assurance.
THIS ASSURANCE is binding on the Signatory, its successors, transferees, and assignees for the period during which assistance
is provided. The Signatory assures that all contractors, subcontractors, subgrantees, or others with whom it arranges to provide
services or benefits to its students or trainees in connection with the Signatory's programs or services are not discriminating
against those students or trainees in violation ofthe above statutes.
The person whose signature appears below is authorized to sign this assurance.
,,-,":;;","o-z;Zt
A t: AND TITLE OF AUTHORIZED OFFICIAL
DATE
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COUNCIL MEETING DATE: May 20, 2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Agreement between City of Federal Way and Puget Sound Educational Service District
Relating to Funding for Reinvesting in Youth
POLICY QUESTION: Should the City of Federal Way I Federal Way Police Department continue to donate to
Reinvesting in Youth?
COMMITTEE: Parks, Recreation, and Public Safety Council Committee
MEETING DATE: May 13,2008
CATEGORY:
rg) Consent
D City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REPORT By:
A. Allen
DEPT: Police Department
Attachments:
I. PRHS&PS Memo
2. Agreement between Federal Way and Puget Sound Educational Service District Relating to Funding for
Reinvesting in Youth
3. Copy of Invoice
Options Considered:
1 . Accept Reinvesting in Youth Agreement
2. Reject Agreernent
STAFF RECOMMENDATION: Staff recommends Option l.
CITY MANAGER ApPROVAL: ~ ~
~ ncit
DIRECTOR ApPROV AL: iJ.<4h Is<.JVJ Lf/a&/dtV}{ f]tv.tt/V) ~p~
Committee CouncIl
COMMITTEE RECOMMENDATION: PRPS recommends Option_
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "/ move approval of the Agreement between City of Federal Way and Puget
Sound Educational Service District Relating to Fundingfor Reinvesting in Youth, and authorize City Manager.
Neal 1. Beets to sign such Agreement. ..
(BELOW TO BE COII.IPLETED BY CITY CLERKS OFFICE)
COlJNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances 0111\)
REVISED 02/06/2006
COllNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
~-\
---
--- Page: 1
PUGET SOUND
Educational Service District
Invoice Detail
800 Oak.sdal. Avenue SW
Renton, WA 98H1-5221
(425) 911-1184. FAX (425) 911-1199
Invoice # 0000055365
CITY OF FEDERAL WAY Invoice Date 03/26/2008
AnN: LYNETTE ALLEN po#
33325 8TH AVE 5 Due Date 04/26/2008
PO BOX 9718 Invoice Total 5,000.00
FEDERAL WAY WA 98063-9718
*
Qtv.
1.00
Item Description
A PORTION OF REINVESTING IN YOUTH MANAGEMENT COSTS
Unit Price
5,000.00
Extension
5,000.00
* = Tax not computed on item.
Invoice Subtotal:
Tax:
Total Extension:
5,000.00
0.00
5,000.00
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". ..- .- "..
REMIT TO:
Pugel Sound Educalional Service District Invoice # 0000055365
Invoice Date 03/26/2008
IS: IR-01 Payor CITY OF FEDERAL WAY
800 Oakesdale Avenue SW Due Date 04/26/2008 (cnY OF 011)
Renlon, WI 98051-5221
Invoice Amount: 5,000.00
Remit Amount: I I
I--~
.. .. IV:' AGREEMENT DURATION
This agreement shall be effective from January 1 to December 31, 2008. This
agreement may be extended by mutual agreement of the Puget Sound Educational
Service District and the City of Federal Way.
. V. PAYMENT
The Puget Sound Educational Service District I Reinvesting in Youth shall submit to the
City of Federal Way an invoice for work to be completed under this agreement through
the period specified in Section IV, in the amount of $5.000.00.
VI. CORRESPONDENCE AND NOTICES
All correspondence and notices related to this agreement shall be delivered or mailed to
the following addresses:
Reinvesting in Youth:
Dana Boales
Puget Sound Educational Service District
800 Oakesdale Avenue South West
Renton, Washington 98055
(425) 917-7615
City of Federal Way:
Brian Wilson
Deputy Director of Public Safety
City of Federal Way
33325 8th Ave S
PO BOX 9718
Federal Way, WA 98040
(253) 661-4602
CITY OF FEDERAL WAY
OFFICE OF THE CITY MANAGER
PUGET SOUND EDUCATIONAL
SERVICE DISTRICT
Authorized Signature
J~
Date
~ J~lP )08
Date
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