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Council PKT 05-20-2008 Regular AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall May 20, 2008-7:00 PM (www.cityoffederalway.com) 1. CALL MEETING TO ORDER ***** 2. PLEDGE OF ALLEGIANCE · Cub Scout Pack 366 - John Wilde 3. PRESENTATIONS · City Manager Emerging Issues - Introduction of New Employees 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA a. b. c. d. e. f. g. h. 1. J. .... k. l. Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for' approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. Minutes: Approval of the May 6, 2008 Regular and Special Meetings Contract for FWCC Electronic Message Board Monument Sign Saghalie Park Soccer Field - Artificial Turf-Accept work by Atlas Tracks, Inc. West Hylebos Wetlands Trail Improvements - Accept work by Epic Construction 2008 Human Services Commission Work Plan Joint Interlocal Agreement regarding CDBG Program Ratification of I st Amendment to Valley Communication Center Governing Interlocal Agreement Veterans' Education and Training Program Agreement between CFW and Puget Sound Educational Services District regarding funding for reinvesting in youth. Sterling Woods Final Plat Approval Neighborhood Traffic Safety Program Criteria Revisions Emergency Generator Supply Contract - Bid Award 6. CITY COUNCIL BUSINESS a. City Commission Appointments: i. Diversity Commission ii. Parks and Recreation Commission lll. Human Services Commission b. Selection of AWC Voting Delegates for June Conference c. Citizen Survey d. Performing Arts Center 7. CITY COUNCIL REPORTS 8. CITY MANAGER REPORT 9. ADJOURNMENT ** THE COUNCIL MA Y ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE. CITY'S WEBSITE. COUNCIL MEETING DATE: May 20,2008 . . ITEM #: Sa _._---------~-------_._----------------- . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the May 6, 2008 Special and Regular Meetings? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: IZI Consent D City Council Business STAF~REPORT_~Y: NotApplicable Attachments: Draft meeting minutes of the May 6, 2008 Special and Regular City Council Meetings. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. . .," o Ordinance o Resolution o o Public Hearing Other DEPT: Not Applicable . STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. CITY CLERK ApPROVAL: N/A Committee DIRECTOR ApPROVAL: N/A Committee N/A Council COMMITTEE RECOMMENDATION: Not Applicable PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE MINUTES AS PRESENTED", (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCn. Bn.L # 1sT reading Enadment reading ORDINANCE # RESOLUTION # . . FEDERAL WAY CITY COUNCIL SPECIAL MEETING/STUDY SESSION Council Chambers - City Hall May 6, 2008- 5:00 PM (www.cityoffederalway.com) * * * * 1. CALL MEETING TO ORDER Mayor Dovey called the meeting to order at 5:01 PM and Council adjourned to Executive Session to discuss Potential Litigation pursuant to RCW 42.30.110(1 )(i) Councilmembers Duclos, Ferrell, Park and Mayor Dovey present. (Councilmembers Kochmar, " Burbidge and Deputy Mayor Faison arrived during Executive Session). 2. EXECUTIVE SESSION Council adjourned the Executive Session at 5:30 PM 3. RETREAT FOLLOW UP ITEMS . Class and Compensation Study . Assistant City Manager Iwen Wang explained the last Class/Compensation study was conducted in 1990. The purpose of this new study is to make sure the structure is fair and equitable. 170 employees will be covered under this study. Ms. Wang highlighted three areas of the study: . Where the City is in terms of comparables; the study will go broader than the NW for Managers but stay in the Seattle/Everett/Tacoma area for non-managers. (She pointed out that the City Manager and two Assistant City Managers will not be included in this study). . A goal of achieving the 75th percentile. . Top of range incentives. Ms. Wang stated the final results will be reported to the full Council and entertained Council questions. Councilmember Kochmar asked if the study will present fewer ranges that are widerlbroader and if this will include the CPr. Ms. Wang stated yes, the goal is to have fewer ranges that are widerlbroader but the CPI will be decided each budget cycle. Councilmember Duclos asked if the authorization of this study commits the City in any way, shape or form. Ms. Wang replied no. . Ms. Wang stated the final result is expected by the end of October with preliminary results in September. Mayor Dovey wants it stressed to employees that this does not necessarily mean a pay raIse. · Performing Arts Center City Manager Beets reviewed the process/progress the City has made to date. The City has . received a $500,000 grant from the State Legislature to cover design, engineering and pre- construction of a facility. Mr. Beets outlined three potential sites: An area in the Gateway Shopping Plaza, Truman High School or Paldo World Plaza. Mr. Beets asked first for direction on is whether or not to pursue the project, shift focus to another project or put this project on hold. While he did not know the final cost of the design and engineering plans, it is estimated at $400,000. He then discussed the three sites but felt that only two of those sites would be feasible _ Paldo World Plaza and Truman High School. Mr. Beets discussed the pros/cons of both sites. Mr. Beets went on to say the City needs to respond to the State Legislature if we plan on moving forward on the projects as the $500,000 needs to be committed by June 30, 2009. Councilmember Kochmar asked if a Memorandum of Understanding (MOD) can be crafted to a particular site. Mr. Beets replied that MOU could be crafted to include preference to a particular site or both sites; however, he feels it would be more beneficial if the City has decided on a single site that has been studied and has community support. Mayor Dovey expressed some concerns with this issue; he stated the Paldo World site is interested but the City has nothing in writing and Truman HS is not his first pick. Mr. Beets stated though the School District discussions are further along, representatives of Paldo World stated they are interested and will have a design plan for the entire area by May 20th. Mr. Beets also stated the City's time frame would be spelled out. . Councilmember Park asked if there were any conditions to spending this grant money. Ms. Wang stated there are now matching pre-construction funds required. Mr. Beets stated direction from Council is needed as soon as possible regarding which site is the preferable site. He further stated that if the Truman High School site is selected, they will want use rights which have not been defined. Mr. Beets stated the $500,000 grant is on a reimbursement basis. He suggests the Council vote on a MOU for a preferred site at the May 20th Council meeting and then direct staff to proceed with getting a deed for the land of that site. 4. ADJOURNMENT Mayor Dovey adjourned the special meeting at 6:58 PM. ATTEST: Laura K. Hathaway, City Clerk *no audio recording of this meeting was taken. Approved by Council on: . . FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall May 6, 2008-7:00 PM MINUTES 1. CALL MEETING TO ORDER Mayor Dovey opened the regular meeting at 7 :05 PM. Councilmembers Burbidge, Duclos, Ferrell, Kochmar, Park and Deputy Mayor Faison present. MOTION: Deputy Mayor Faison moved to amend the agenda to add item "f' under Council Business to respond to Judge Morgan's attorneys' letter requesting the City pay his attorneys' fees on behalf of the Municipal Court opposing the release of the Stephson report; and to authorize a cross-appeal on the court's denial of the City's request for its fees and costs. Councilmember Ferrell second. The motion carried 7-0. 2. PLEDGE OF ALLEGIANCE . Councilmember Duclos led the Flag Salute. 3. PRESENTATIONS City Manager Emerging Issues - No issues to report. 4. CITIZEN COMMENT Ron Tremaine - spoke in support of the 356th sub-area rezone. Nancv Combs - spoke in support ofa 4-way stop sign at 304th and 21st Ave SW. Stewart Battle- spoke in support of the Homeowners and Bank Protection Act. Juliette Lamovrex - spoke in support of the Homeowners and Bank Protection Act. Betty Tavlor - spoke in support of new technology to stop car thieves - left several articles regarding the issue. Peggy LaPorte - spoke in support of the Performing Arts Center. . H. David Kaplan - spoke in opposition to the re-zone, he noted the need is for a range of zoning in the city with varied housing choices. Jim Burbidge - spoke in support of the Performing Arts Center. Federal Way City Council Regular Meeting Minutes May 6, 2008 - Page 2 of 4 Donald Barovic - asked City and citizens to do more to stop stormwater dumping in Hylebos Creek. . Steve McWilliams - spoke in support of the 356th Sub-area rezone. Garrett Huffman - spoke in support of the 356th Sub-area rezone. Suzanne Lee-Odell- spoke in support of the 356th Sub-area rezone. Phil Wamba - spoke in support of the Performing Arts Center. Harry Johnson - spoke in opposition to the 356th Sub-area rezone. Dick Maver - announced the Federal Way Relay for Life will take place on May 17,2008. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. b. Minutes: Approval of the April 15, 2008 Regular Meeting Approval of Vouchers Monthly Financial Report - March 2008 Donation of Four Retired Police Vehicles to the School District Lake JeanelLake Lorene Outlet Improvements Project Bid Award . c. d. e. MOTION: Deputy Mayor Faison moved approval of the Consent Agenda as presented. Councilmember Park second. The motion carried 7-0. 6. CITY COUNCIL BUSINESS a. 356th Sub-area Study - Senior Planner Margaret Clark made a brief presentation on this issue reviewing the different zoning options. Staff is seeking direction from Council whether to move forward. Mayor Dovey explained he brought this issue forward. He stated that as the former Chair of the Land Use/Transportation Committee, they entertained zoning change requests from this area frequently; his suggestion was to look at rezoning the entire area so citizens would not have to come forward individually each year. Councilmember Ferrell asked how long the study would take. Ms. Clark stated they should be able to have the study done by September and the cost of the study would be approximately 55 hours at $50.00 per hour in-house/ $100.00 per hour with an outside consultant. . Federal Way City Council Regular Meeting Minutes May 6, 2008 - Page - 3 - of 4 . MOTION: Councilmember Kochmar moved to approve the 356th Sub-area Study forward in the process. Councilmember Duclos second. The motion failed 4-3; Councilmembers. Park, Ferrell, Burbidge and Deputy Mayor Faison dissenting. b. City Limit Entrance Signs - City Traffic Engineer Rick Perez reviewed the proposed entrance signs, including one that was not presented at the Land/Use Transportation Committee. MOTION: Deputy Mayor Faison moved approval to duplicate the City Limit Entrance Signs to be consistent with the City Banners already in existence. Councilmember Burbidge second. The motion carried 7-0. c. Jansen v. City of Federal Way proposed settlement- City Attorney Pat Richardson directed the Council to a revised version of the proposed settlement at the dais. This settlement arose out of a construction contract with Jansen Inc., a construction company, for a stream restoration project done in 2006. The proposed settlement does not admit liability on the part of the city and includes a settlement and monies still owed under the current contract. Payment will occur only after Jansen finished outstanding work and indemnify the City from approximately $350,000 in outstanding claims for work done by subcontractors. . MOTION: Councilmember Kochmar moved approval of the revised proposed settlement. Councilmember Duclos second. The motion carried 7-0. d. Myung Hong Claim proposed settlement - This settlement arose out of an auto accident involving a Federal Way Police Officer in the 200th block of SW 330th Street. Canfield and Associates have already settled the property damage for both vehicles and invoiced the City at $11,584.12, which is within the city's deductable. The remaining settlement of $30,000 is in regards to Ms. Hong's injuries resulting from the accident. MOTION: Deputy Mayor Faison moved approval of the proposed settlement agreement as presented. Councilmember Kochmar second. The motion carried 7- o moved approval of the settlement agreement 7-0. e. 8peeial Meeting l\genda Topies Diseussien eORtinued here if Reeded f. ADDED ITEM: Judge Morgan's request for attorney fee's or behalf of the Municipal Court opposing the release of the Stephson report and authorizing a cross-appeal on the court's denial of the City's request for its fees and costs- . MOTION 1: Deputy Mayor Faison moved to deny payment of Judge Morgan's legal fees incurred in opposing the release of the Stephson report. Councilmember Kochmar second. The motion carried 7-0. MOTION 2: Deputy Mayor Faison moved to authorize the cross-appeal of the Court's denial of the City's fees and costs incurred in responding to Judge Federal Way City Council Regular Meeting Minutes May 6, 2008 - Page - 4 - of 4 Morgan's lawsuit against the city. Councilmember Kochmar second. The motion carried 7-0. . 7. CITY COUNCIL REPORTS Councilmember Burbidge announced the next ParksIRecreation/Human Services/Public Safety Committee meeting is scheduled for May 13,2008 at 5:30 PM. She further noted she recently attended a ribbon cutting ceremony at the Kid's Workshop which offers art classes to young people; and reminded citizens of Women's Heatlth Week May 11-17 at St. Francis Hospital. She updated citizens and council on various regional committee and community events. Councilmember Ferrell stated he attended the Sound Transit Board meeting and they announced they will give the public the opportunity to vote on the full vision for light rail (including Federal Way) at a .4 or .5 Sales Tax increase. Councilmember Kochmar stated the next Land Use/Transportation Committee Meeting is scheduled for May 19th at 5:30 PM. She thanked the Police Department for their attendance at a neighborhood meeting to address concerns; she announced the Hylebos Boardwalk is now open and also thanked staff for putting on the Volunteer Dinner. Mayor Dovey announced the next Town Hall Meeting is scheduled for May 12, 2008. 8. CITY MANAGER REPORT . City Manager Neal Beets reported on the May 3, 2008 Health Fair held at the Community Center. Approximately 400 people were in attendances and he thanked all the practitioners and volunteers who made this event a success. Mr. Beets also announced the Council's Executive Session is scheduled to last approximately 20 minutes with no action anticipated. 9. EXECUTIVE SESSION Council adjourned to Executive Session at 9:05 PM to discuss the following: a. Potential Litigation pursuant to RCW 42.30.110(1)(i) b. Collective Bargaining pursuant to RCW 42.30. 140(4)(a) 10. ADJOURNMENT Mayor Dovey adjourned the regular meeting at 9:23 PM AlTEST: Laura K. Hathaway, City Clerk . Approved by Council on: . ~OUNCIL ~E~NG D~T~~_!"ay 20, 20~~________...___________________!!_EM #:~ _____ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Contract for FWCC Electronic Message Board Monument Sign POLICY QUESTION: SHOULD CITY COUNCIL APPROVE A ~ONTRACT FOR AN ELECTRONIC MESSAGE BOARD MONUMENT SIGN FOR THE FEDERAL WAY COMMUNITY CENTER? COMMITTEE: PARKS RECREATION HUMAN SERVICES & PUBLIC SAFETY COMMITTEE CATEGORY: ~ Consent o City Council Business MEETING DATE: May 13,2008 o Ordinance o Resolution o Public Hearing o Other DEPT: PRCS STAFF REpORT By: DONNA HANSON _.._~-------_._-----__M._____.___M_________________ Attachments: na Options Considered: Three proposals were received for an electronic reader board sign at the corner of S. 333rd St. and 9th Ave S. The reader board will be used to advertise activities at the Federal Way CommtUlity Center. Staff contacted references on all three bidders for the following quotes: Aarohn Co. $25,730.00 including tax .1-5 Design $26,784.00 including tax Tube Art Displays $23,977.82 including tax Authorized budget for this project was estimated at $30,000 Tube Art quote: $23,977.82 plus $2,398.00 (10% contingency) for a total cost of $26,375.52 STAFF RECOMMENDATION: Authorize execution of contract with low bidder, Tube Art Displays for reader board sign CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: ~1J1c.... COWlCiI COMMITTEE RECOMMENDATION: OPOSED COUNCIL MOTION: "1 move 'Proval to award the contract to Tube Art Displays in the amount of $26,375.52for an electronic message board monument sign at the Federal Way Community Center" Committee Member (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED . DENIED T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # . ~O~C~ ~~!!N~_~~~~May,}O, ~~~___..__________________ ITEM_#: 5c.... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SAGHALIE PARK SOCCER FIELD-ARTIFICIAL TuRF: ACCEPT WORK BY ATLAS TRACKS, INC. AG#07-148 POLICY QUESTION: Should the renovation ofthe soccer field at Saghalie Park with synthetic turf, performed by Atlas Tracks, Inc., be accepted as complete? COMMITTEE: PRHSPS MEETING DATE: May 13,2008 CATEGORY: [8J Consent D City Council Business STAFF REPORT By: B SANDERS o Ordinance o Resolution o o Public Hearing Other DEPT: Parks, Rec. & CuI. Services Substantial completion of the soccer field renovation at Saghalie Park was established on April 3, 2008, This work consisted of installation of base material, drainage, fencing, concrete paths, and synthetic turf. The City is prepared to formally accept the construction contract as complete. Budget: Total resources at the time of award of this contract were: $978,000. Of this amount $925,49421 was . identified for construction costs, including a 10% contingency. The total budget established for the project, including design, construction and related expenses was $977,650. Actual costs are below the budgeted amount, at $969,600.97. Project Costs: Construction Base Bid: Alternate (Fencing): Subtotal: W A State Sales Tax-8,9%: Original Contract: $ 719,394.19 $ 53.203.03 $ 772,597.22 $ 68.761.15 $ 841,358.37 Change Orders, including Sales Tax: Total, Construction Contract: Subtotal, Design and other costs: GRAND TOTAL: $ 58,167.96 $899,526.33 $ 70.074.64 $969,600.97 The work performed by Atlas Tracks, Inc. has been acceptable, and. was performed within the scope of the contract and schedule. Attachments: None . Options Considered: 1. Accept contract with Atlas Tracks, Inc. as complete, and release retainage. 2. Do not accept contract as complete. STAFF RECOMMENDATION: Stafr recommends that the contract with Atlas Tracks, Inc. be accepted as complete, and that retainage be released. CITY MANAGER ApPROVAL: ~ttee COMMITTEE RECOMMENDATION: Committee Chair DIRECTOR ApPROVAL: ittee Member ~~ ColJDCil Committee Member OPOSED COUNCIL MOTION: "] mov ucceptance of the Saghalie Park Soccer Field-Artificial Twf project performed by Atlas Tracks, Inc,. as complete, and approve release of the retainage, " (BELOW TO BE COMPLETED BY CITYCLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO AcnON o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # . . . . COUNCIL l\!.~~TING DATE: May _~.!l?.~.~08 ____.______._________..____..____!T~M ~.:. 5cl. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: WEST HYLEBOS WETLANDS TRAIL IMPROVEMENTS: ACCEPT WORK BY EPIC CONSTRUCTION AG #07-113 POLICY QUESTION: Should the trail (boardwalk) improvements at West Hylebos Wetlands, constructed by Epic Construction, LLC, be accepted as complete? COMMITTEE: PRHSPS MEETING DATE: May 13,2008 CATEGORY: [,8J Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: B SANDERS DEPT: Parks, Rec. & CuI. Services Substantial completion of the board';alk-;"as established on January 4-:-ioos.--This ;:~ti consi~ted of removal and disposal of the existing boardwalk, installation of two types of foundations, and construction of a 3700' long boardwalk with bull rail and guard rail. Budget: Total resources at the time of award of this contract were: $1,439,293. The total budget established for . the project, including design, construction and related expenses is $1,420,220.35. Of this amount $1,127,788.59 was identified for construction costs, including a 10% contingency. Actual costs for construction are below the budgeted amount at $1,066,706.59. Project Costs: Construction Base Bid, wi 2 alternates: W A State Sales Tax: Original Contract: Change Orders, with Tax: Total, Construction Contract: Subtotal, Design, Signage, and Other Costs: $ 941,550.00 $ 83.797.95 $1,025,347.95 $ 41,358.64 $1,066,706.S9 $ 292.431.00 $1,359,137.59 GRAND TOTAL: The work performed by Epic Construction, LLC, has been acceptable, and was performed within the scope of the contract and schedule. Attachments: None Options Considered: 1. Accept contract with Epic Construction, LLC, as complete, and release retainage. 2. Do not accept contract with Epic Construction, LLC, as complete. . STAFF RECOMMENDATION: Staff recommends that the contract with Epic Construction, LLC be accepted as complete, and that retainage be released. CITY MANAGER ApPROVAL: DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: Committee Member POSED COUNCIL MOTION: "1 move 0 accept the West Hylebos Trai/lmprovements performed by Epic Construction, Uc, as complete and approve release of retainage. " (BELOW TO BE COMPLETED BY ClTYCLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL Bn..L # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # I: W Hylebos Boardwalk Construction\Corr\Council Agenda Bill to Accept Project 5-20-08 . . . . _COUN<:!.~..~~~TIN~pAT~_~~~OO~_..____...._____.._.~!EM #: _.se.. .. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2008 Human Services Commission Work Plan POLICY QUESTION: SHOULD TIlE CITY OF FEDERAL WAY ACCEPT THE HUMAN SERVICES COMMISSION WORK PLAN FOR 2008? COMMITTEE: PRHSPS MEETING DATE: May 13,2008 CATEGORY: [8J Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: L YNNETIE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development Services Dq>artment Attachments: . Memorandum to PRHSPS Council Committee Dated May 2, 2008 . 2008 Human Services Commission Work Plan. . Options Considered: 1, Recommend approval of the 2008 Human Services Commission Work Plan. 2. Do not Recommend approval of the 2008 Human Services Commission Work Plan 3. To amend the proposed 2008 Human Services Commission Work Plan. STAFF RECOMMENDATION: Option 1 is recommended. CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: by.Y Committee QmnciJ COMMITTEE RECOMMENDATION: "J MOVE TO APPROVE OPTION L Committee Member POSED COUNCIL MOTION: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACfION . 0 MOVED TO SECOND READING (ordinances only) REVISED - OV06I2006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLurlON # Memorandum . Date: From: To: Via: Subject: May 2, 2008 JJI Lynnette S. Hynden, Human Services M~agep'~ PRHSPS Council Committee Cary Roe, Assistant City Manager ~ 2008 Human Services Commission Work Plan Backe:round Each year the Human Services Commission develops an annual Work Plan that directs their activities for the year. This year the Work Plan was unusually delayed due to the transition of the new Human Services Manager in January 2008. This year the Commission elected their chair at the end of February 2008. At the Commission's April 2008 retreat, they developed and approved the attached proposed 2008 Work Plan. Primary actives ofthe Work Plan include, and are not limited to, the following: . Make a recommendation whether the City of Federal Way should become a direct entitlement City as a Community Development Block Grant (CDBG) funding program or stay in the King County Consortium for another 3-year contract term. . Conduct the 2009/10 CDBG public services and 2009 capital allocation process and make funding recommendations. . . Conduct the 2009/10 Human Services General Fund allocation process and make funding recommendations. The Work Plan is attached for your review. Option I: Recommend approval of the 2008 Human Services Commission Work Plan. .option 2: Do not recommend to approve the 2008 Human Services Commission Work Plan. Ootion 3: To amend the proposed 2008 Human Services Commission Work Plan. Staff Recommendation: Approve the 2008 Human Services Commission Work Plan, Option 1, and forward to the full Council for approval at the May 20, 2008 City Council Meeting. . . . . Human Services Commission Recommendations: On April 21, 2008 the Commission approved staff s recommendation by adopting the attached Work Plan. City of Federal Way Human Services Commission 2008 Work Plan . 1. Make a recommendation to City Council to determine Community Development Block Grant (CDBG) funding options and decide whether or not to become a direct entitlement City or stay in the King County Consortium for another 3-year contract term by the second quarter of 2008. Tasks · Review the preliminary evaluation of the proposed 2009 budget, as part of the decision to become a direct entitlement City. · Determine appropriate funding levels for staff salaries, expenses and revenues. · Review any proposed changes to the Joint Interlocal Agreement regarding the CDBG program. · Recommend to the City Council whether the City should become a direct entitlement city or not. 2. Conduct the 2009/10 CDBG public services and 2009 capital allocation process and make funding recommendations to City Council. Tasks · Review estimated funding available. . · Review and evaluate applications. · Conduct applicant interviews as needed. · Hold a public hearing on CDBG recommendations to obtain citizen input. · Deliberate and make funding recommendations to City Council. · Develop survey for agencies to evaluate the CDBG application process and review the results from the survey. 3. Conduct the 2009/10 Human Services General Fund allocation process and make funding recommendations to City Council. Tasks · Review estimated funding available. · Review and evaluate applications. · Conduct applicant interviews as needed. · Hold a public hearing on Human Services General Fund recommendations to obtain citizen input. · Deliberate and make funding recommendations to City Council. 4. Review the contract performance of Human Services G_eneral Fund and CDBG recipients. Tasks . . . . Human Services Commission 2008 Work Plan Page 2 . Review the quarterly reports submitted to the Human Services Division to evaluate contract performance of the funded human service agencies and determine if performance goals are being met. . The HSC will present an Annual Report containing the performance measured outcomes of the agencies funded by the Human Services General Fund and/or CDBG awards. The report will be submitted by the Human Services Commission to the Council Committee and then reported to the full Council. . Any agency deemed "not-performing" after reviewing the quarterly status reports from the agency will be notified of the Commission's recommendation to withhold payment of their contract and/or amend their contract before the Commission reports the change in status to the Council Committee and the full Council. 5. Review sub-regional, regional and federal legislation on human services and CDBG trends and activities. Tasks . The HSC will receive briefings on the activities of the South King County Human Services Forum. . They will receive briefings on the South King County Council ofHwnan Services. . Divisional Staffwill provide briefings to the HSC on the work of King County concerning the Regional Human Services system. . The Commission will receive briefings on the activities of the King County Joint Recommendation Committee. · The HSC will review news regarding policy decisions at the federal level that could have a potential impact on the CDBG program. · The Human Services Commission will review news regarding local/regional/national activities and legislation that could have a potential impact on human services in Federal Way. · The Human Services Commission will make recommendations on actionable items to the Council Committee and then on to the full Council. 6. Work closely with all levels of City government to promote continued support of the City's Human Services Program. Tasks . The Human Services Commission chair or his designee will attend the Parks, Recreation, Human Services and Public Safety (PRHSPC) Council Committee and regular City Council meetings when a Commission action item is on the agenda 7. Building capacity by developing partnerships with faith based organizations, human services agencies, Federal Way Public Schools and other potential stakeholders. This will increas~ coordination and outreach efforts to promote awareness and collaboration around human services issues. . Tasks Human Services Commission 2008 Work Plan Page 3 . The Human Services Commission will create and assist in the distribution of the . Human Services brochure to local civic organizations and human service agencies, and display at local stores, restaurants and other public venues in Federal Way. . The Commission will explore a human service fundraising event and other funding sources and opportunities to support the City's human services programs and community agencies. . The HSC may explore efforts to increase the Federal Way School District's presence by collaborating and promoting joint implementation efforts of human services in the city. . Explore using Channel 21 to communicate human services resources and information to the public. . . COUNCIL MEETING DATE: May 20, 2008 ITEM #: S1= . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM POLICY QUESTION: Should the City of Federal Way receive funds for the Community Development Block Grant (CDBG) program for the 2009-201 1 period through the King County CDBG Consortium as a Joint Agreement City, recei~e CDBG entitlement funds directly from the Department of Housing and Urban Development (HUD), or participate in the regular King County CDBG Consortium? COMMITTEE: PRHS&PS MEETING DATE: May 13,2008 CATEGORY: IZI Consent D City Council Business o Ordinance D Resolution D D. Public Hearing Other STAFF_REpOR!_BY: Kelli O'Donnell, CDBG Coordina~~!:._ DEPT: Cornmunity Development Attachments: · Letter from King County notifying Federal Way of option to continue participation in the King County CDBG Consortium or withdraw. . .. Draft Joint mterlocal Agreement Regarding the CDBG Program. Recommendations from April 21, 2008, Human Services Commission meeting with staff reports dated April 15, 2008 and April 18, 2008. Options Considered: 1. Authorize the City Mariager, or his designee, to sign an interlocal agreement regarding the Community Development Block Grant (CDBG) Program for continued participation in the King County CDBG Consortium for the 2009-2011 period as a Joint Agreement City with technical changes. 2. Notify King County and HUD that Federal Way will no longer participate in the King County CDBG Consortium and will receive CDBG funds as a direct entitlement for the 2009-2011 period. 3. Authorize the City Manager to sign an interlocal agreement regarding the Community Development Block Grant (CDBG) Program for continued participation in the King County CDBG Consortium for the 2009- 2011 period as a regular CDBG consortium city. The Human Services Commission recommended Option I be forwarded to the City Council for consideration prior to receipt of official notification from King County. The technical changes outlined in the staff reports have been included in the proposed agreement that has been forwarded to the City Attorney's Office for review. Acceptance of the Interlocal Agreement will also continue participation in the HOME Consortium for the same period. Federal Way does not have an option to self-a<h!linister the HOME program. STAFF RECOMMENDATION: Accept option 1. CITY MANAGER APPROVAL: DIRECTOR APPROVAL: {#f Comminee ~rL'! COMMITTEE RECOMMENDATION: I move approval of option Michael Park, Member . PROPOSED COUNCIL MOTION: "1 move approval of option ~. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDJNO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE ## RESOLUTION ## . . . . . . W King County Department of Community and Human Services Jackie Maclean, Director 401 5th Avenue, Suite 500 Seattle, WA 98104 (206) 263-9100 Fax {206} 296-5260 TTY Relay 711 fYJen The Honorable Jack Dovey, Mayor City of Federal Way 33325 8th Avenue S Federal Way, WA 98063-9718 Dear Mayor Dovey: I am writing to you regarding the continuing participation by the City of Federal Way in the King County Community DevelopmentBlock Grant (CDBG) Consortium aild the King County HOME Investment partnerships Program (HOME) Consortium. The current Joint Interlocal Cooperation Agreement (Joint Agreement) for these two federally-funded programs cover 2006 - 2008 and it is time to consider the 2009 - 20 II period. This letter is to notifY you that the renewal of the combined CDBG and HOME Consortia Joint Agreement will include updates for the years 2009-2011, and consequently, will need to be adopted by the King County Council and the councils of all participating cities in the CDBGIHOME Consortia for signature in the coming months. The renewal of the Joint Agreement for 2009-2011 will only include updates that are technical in nature: 1) to provide all necessary citations for combining coverage ofthe CDBG and HOME programs within one Joint Agreement; and 2) to account for potential changes in participation status for two cities who may qualifY as metropolitan cities for the next three-year period (Kirkland and Redmond), and may elect to stay in the regular CDBG/HOME Consortia, to become Joint Agreement Cities, or to receive their own CDBG entitlement and become a member ofthe HOME Consortium only. If either city elects to change their status the updated Joint Agreement will need to include a new rotation schedule of Joint Agreement City and HOME-only City representatives on the interjurisdictional Joint Recommendations Committee (JRe). The overall number of representatives on the JRC will 'not change, only the frequency of service for Joint Agreement and HOME-only cities. These technical changes will have no impact on any of the substantive elements of the Joint Agreement that were negotiated in 20Q5 and will have no impact on your city as a continuing participant in the CDBGIHOME Consortia as a Joint Agreement City. A red-lined version of the 2006-2008 Joint Agreement showing the HOME technical amendments and the potential changes in the rotation of Joint Agreement and HOME-only representatives to the JRC are enclosed in this mailing for your review. Asa metropolitan city that has elected to participate in the CDBGIHOME Urban County Consortia, we must inform you of the following: @ RECYClED PAPER The Honorable Jack Dovey April 28, 2008 Page 2 of3 . . If your city chooses to remain with King County CDBG Consortium, you are not eligible to apply for grants under the State CDBG program during the 2009-2011 term; . If your city chooses to remain with the King County CDBG Consortium as a Joint Agreement City, you will also be a member ofthe King County HOME Consortium and may only participate in the HOME program as a part of the King County HOME Consortium, and will not be able to apply to the State of Washington for HOME funds. Benefits of Continuing Participation in the King County CDBG Consortium . Low and moderate-income homeowners in your city can apply for grants or loans to repair their homes; . Low and moderate-income residents who are at risk for homelessness, eviction or foreclosure may be eligible for emergency grants and/or loans to help them remain in their homes or move into permanent housing; . Nonprofit organizations that serve your city can apply for funds to acquire, construct and/or rehabilitate human service facilities or housing that serve low- and moderate-income residents; . Nonprofit organizations that serve your city can apply for funds for human service programs that . serve low- and moderate-income residents; . Your city can allocate CDBG funds to projects selected by the city, in compliance with the Joint Agreement. Federal regulations for the CDBG Program define low and moderate-income as annual household income at 80 percent or less of the area median income for King County as established by HUD. In 2008, for example, a family of four with a household income of $61 ,500 or less is eligible for these programs. Benefits of Continuing Participation in the King County HOME Consortium . Your city and affordable housing developers serving your city may apply for HOME funds to help meet locally identified affordable housing needs, including affordable rental housing and first- time homeownership programs; . Your city and affordable housing developers serving your city may apply for HOME funds to support the rehabilitation and preservation of affordable housing in your jurisdiction; . Your city can participate in the city/county staff working group that develops recommendations for the inter-jurisdictional Joint Recommendations Committee on specific projects to receive HOME funds, as well as program guidelines. Participation Letter Required . @ RECYCLED P.K'D The Honorable Jack Dovey April 28, 2008 Page 3 of3 . If your city desires to continue participation in the King County CDBG/HOME Consortia as a Joint Agreement City for the three year period of2009-2011, your city must notify both King County and HUD in writing, no later than May 26, 2008, that you intend to continue participation. You must also notify King County and HUD if you choose not to maintain a Joint Agreement with the King County CDBG/HOME Consortia by the same date. Unless we hear from your city that you do not intend to continue participating in the King County Consortia through a Joint Agreement, we will notify you when the King County Council has adopted the updated Joint Agreement for the approval ofthe governing body of your city. The letter indicating your decision regarding continued participation in the King County CDBG/HOME Consortia must be sent to the following addresses: King County Housing and Community Development Program A TTN: Cheryl Markham 401 Fifth Avenue, Suite 510 Seattle W A 98104 John W. Peters, Director Office of Community Planning and Development U.S. Department of Housing and Urban Development 909 First Avenue, Suite 300 Seattle, W A 98104-1000 . Thank you for your attention to this matter. Sincerely, a~--e-- Director JM:te Enclosure cc: Lynette Hynden, Human Services Manager, City of Federal Way Kelli O'Donnell, CDBG Coordinator, City of Federal Way Linda Peterson, Division Director, Community Services Division A TTN: Cheryl Markham, Project/Program Manager N, Housing and Community Development Program Kathy Tremper, Project/Program Manager III John deChadenedes, Project/Program Manager III Eileen Bleeker, Project/Program Manager II . @ RECYCLED 'ArER JOINT INTERLOCAL AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM . THIS AGREEMENT is entered into by and between King County (hereinafter the "County") and the City of , (hereinafter the "City") said parties to this Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, the federal government, through adoption and administration of the Housing and Community Development Act of 1974 (the "Act''), as amended, will make available to King County Community Development Block Grant (CDBG) funds, hereinafter referred to as "CDBG". for expenditure during the 2009-201162008 funding years; and WHEREAS, the area encornpassed by unincorporated King County and.all participating cities, has been designated by the United States Department of Housing and Urban Development ("HUD"), as an urban county for the purpose of receiving CDBG funds; and WHEREAS, the Act directs HUD to distribute to each urban county a share of the annual appropriation of CDBG funds based on formula, taking into consideration the social and economic characteristics of the urban county; and . WHEREAS, the Act allows participation of units of general government within an urban county in undertaking activities that further the goals of the CDBG program within the urban county; and WHEREAS, upon HUD approval of the joint request and cooperation agreement, a metropolitan city becomes a part of the urban county for purposes of program planning and implementation for the entire period of the urban county qualification, and for the CDBG program, will be treated by HUD as any other unit of general local government that is a part of the urban county; and WHEREAS, a metropolitan city or an urban county may be part of a consortium; and WHEREAS, the County and the City agree that it is mutually desirable and beneficial to form a consortium that includes other participating jurisdictions ("Consortimn") to implement the tenns of this Interlocal Agreement; and WHEREAS, the CDBG Regulations require the acceptance of the consolidated housing and community development plan ("Consolidated Plan'') by participating jurisdictions; and WHEREAS, the County shall undertake CDBG-funded activities in participating incorporated jurisdictions as specified in the Consolidated Plan by granting funds to those jurisdictions and to other qualifying entities to carry out such activities; and . I CnBO Joint Interlocal Agreement 1 of 14 20026-200113 . . . WHEREAS, the County is responsible to the federal government for all activities undertaken with CDBG funds and shall ensure that all CDBG assurances and certifications King County is required to submit to HUD with the Annual Action Plan are met; and WHEREAS. the County and the participating jurisdictions agree that it is mutually desirable and beneficial to enter into a consortium arranlZement pursuant to and authorized by the National Affordable HousinlZ Act of 1990. as amended. 42 USC 12701 et.seq. and 24 CFR Part 92 for pm:poses of the HOME Investment Partnershi~s Program. hereinafter referred to as "HOME Program". and to cooperate in undertaking HOME Program activities: and WHEREAS, the County and the City are committed to targeting CDBG and HOME Program funds to ensure benefit forte ~low- aatlto moderate~income persons as defined by HUD; and WHEREAS, the County and the City recognize that needs of~low--aHti to moderate-income persons may cross jurisdictional boundaries and therefore can be considered regional and sub- regional needs as well as local needs; and WHEREAS, the County, in conjunction with the participating jurisdictions, must submit an Annual Action Plan to HUD, which is a requirement to receive CDBG funds; and WHEREAS, the purpose of this Joint Interlocal Agreement, entered into pursuant to and in accordance with the State Interlocal Cooperation Act, RCW Chapter 39.34, is for planning the distribution and administration of CDBG, HOME Program.lBvestmem Partaersbip, and other federal funds received on behalf ofthe Consortium from HUD, and for execution of activities in accordance with and under authority of the Act: NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS AGREED THAT: I. GENERAL AGREEMENT The County and City agree to cooperate to undertake, or assist in undertaking, activities which further the development of viable urban communities, including the provision of decent housing and a suitable living environment and expanding economic opportunities, principally for persons oflow-and~moderate income, through community renewal and lower income housing assistance activities, funded from annual CDBG and HOME Proeram funds from federal Fiscal Years 2009. 2010 and 20116,2007, aas2008 appropriations, from recaptured funds and from any program income generated from the expenditure of such funds. II. DJ~ITIONS A. "JRC" means the inter~jurisdictional Joint Recommendations Committee as described in Section V of this Agreement. I CDBG Joint Interlocal Agreement 2 of 14 20026-200113 B. "Entitlement amount" means the amount of funds that a metropolitan city is entitled to receive under the Entitlement Grant Program as detennined by formula set forth in Section 106 of the Act. . C. "Program income" means gross income received by the City directly generated from the use of City CDBG funds which includes income from the Housing Repair Program projects within the City and a pro rata share of net income generated from float loan activity, Pro rata calculations will use the amount in n (B). D. "Recaptured funds" means a fund balance that remains at the close of a project activity, cancellation of an awarded project or a repayment of funds that is required due to determination of ineligible activity by HUD, change of use from original grant award or sale of property. E. "New stand-alone capital project" means a project that requires the establishment of a new HUD IDIS activity number as opposed to an existing project where supplemental funding is being added. F. "Stand-alone public service project" means a project that has not been funded by the sub-regional process utilized by those non-entitlement consortium cities signing the King County Consortium Interlocal Cooperation Agreement for the Community Development Block Grant Program in the applicable program year. A City's stand-alone public service project may include more than one subcontract as long as only one HUD IDIS activity number is required and the City submits all information, reports and invoices to the County as one project. . G. "Joint Agreement Cities" means CDBG entitlement cities that choose to participate in the King County CDBO Consortium for administration of CnBG funds as a party to this agreement. III. GENERAL DISTRIBUTION OF ~DS A. The County will retain an amount equal to 10% of the City's CDBG Entitlement plus program income each year for administration and fund management. The remaining 10% of the City's CDBG entitlement plus program income available for planning and administration will be allocated by the City and may be used to plan and administer the City's CDBG projects in accordance with this agreement. B. The County will retain an amount equal to 2% of the City's COBO Entitlement plus program income each year for eligible project management related costs for the implementation of projects funded by the City. C. Five percent of the funds available from the City's CDBO Entitlement plus program income shall be retained for the Housing Stability Program, a public service activity in support of homeless prevention and in support of the affordable housing requirements under the implementation of the State Growth Management . I CDBG Joint Interlocal Agreement 30fl4 20029-200118 . Act (RCW Chapter 36.70A). The remaining 10% from the City's entitlement plus program income available for public services will be allocated by the City in accordance with this agreement. D. Twenty-five percent of the funds available from the City's CDBG Entitlement plus program income shall be retained for the Consorthnn-wide Housing Repair program. The JRC may periodically review and recommend increases or decreases to this percentage if, in its judgment, there has been a substantial change in the Consortium's overall funding or in the need for housing repair that justifies an increase or decrease. The remaining capital funds will be allocated by the City in accordance with this agreement. E. The balance of the City's Entitlement plus program income, along with any recaptured funds from city-funded projects, may be allocated to projects selected by the City, provided they are consistent with the provisions of Section N below. IV. USE OF FUNDS: GENERAL PROVISIONS A. Funds shall be used to support the goals and objectives of the King County Consortium Consolidated Plan. B. Funds shall be used in accordance with the CDBG regulations at 24 CFR 570 and all other applicable federal regulations. . C. The City agrees to a maximum oftwo new stand-alone capital projects per year with a maximum of one project that may trigger Davis Bacon annually. Capital funds not used for these projects may be allocated to sub-regional projects by the City unless returned by City to the sub-regional fund. D. Public Service funds, The City agrees to a maximum of four stand-alone public service projects per year. Funds contributed to a sub-recional public service project would not count as part of the four stand-alone projects in this agreement. I*~~ 1. There "Jill be a ORe year E9(toosieR thr<ll:lgh 299€j te these puelie serviee prejeets a\'"fa:I'ded :fimds in 2005. gheuls the City eafleel and/ef amend eRe oftnose prejeets, they may Fealloeate the funds to another pmjeet funded ia 2005. 2.The City agr-ees to a maximum. effour stand aleHe p1:1blie serviee pr(}jeets per year OOmfBeaeiHg in program year 2007. F1:1Bds eoBkibmed to a sub r-egional publie serviee project wamd not eount: as part of the four stand aloBe projects in this agreemeat. &No project funding minimum is established in this agreement. Project minimums that may be established by the JRC for the Consortium sub-regional funding shall not be binding on the Joint Agreement cities. . I CDBO Joint Interlocal Agreement 40f14 20~~200118 v. JOINT RECOMMENDATIONS COMMI'ITEE . An inter-jurisdictional Joint Recommendations Committee ("JRC") shall be established through the 2009-20116 2008 Consortium Interlocal Cooperation Agreement and is hereby adopted as part of this agreement. A. Composition-The JRC is composed of three county representatives and eight cities representatives. I. The three county representatives shall be King County Executive staff with broad policy responsibilities and/or department directors, County representatives shall be specified in writing and, where possible, shall be consistently the same persons from meeting to meeting. 2. Four of the cities representatives shall be from those non-entitlement consortium cities signing the King County Consortimn Interloca1 Cooperation Agreement for the Community Development Block Grant Program. 3. The remaining four cities representatives shall be from cities that qualify to receive CDBG or entitlement funds directly from HUD that are signing either Joint agreements or HOME-only agreements. These latter four representatives shall have no vote on matters specific to the jurisdictions of the King County Consortium Interlocal Cooperation Agreement for the Community Development Block Grant Program. . 4. Two of the eight cities representatives shall be rotated among the CDBG Joint Agreement eHiescities. ofFeEleral "lay, Shor~iRe aad RentoD. The two representatives will vote on issues affecting Joint Agreement Cities that are specific to this agreement:, 5. For all the rotating positions,_-the Joint Aareement cities will notify the County by the end of the second week in February of each year. who the two Joint Agreement city representatives will be for that year.eaeh eity will serve t\~1e years OD and. ODe year off. Eaelt City will seleet its repr-eseatative and Beafy the Coonty. [Whieh City goes 1 sl ~IMI ,..;rd?]~ city ':;ill serve more than two eOflsecutive years. 6. The chairperson and vice-chairperson of the JRC shall be chosen from among the members of the JRC by a majority vote of the members for a term of one year beginning with the first meeting of the calendar year. Attendance of five members shall constitute a quorum. B. The King County Executive shall appoint the three county representatives. The participating cities of the King County Consortium Interlocal Cooperation Agreement shall provide for the appointment of their shared representatives in a . I CDBO Joint Interlocal Agreement 5 of 14 200~&-200118 . . . manner to be determined by those cities through the Suburban Cities Association or other agreed-upon mechanism for the execution of shared appointing authority. The Suburban Cities Association or other agreed mechanism will select four jurisdictions of varying size from among those signing this agreement, two from the north/east sub-region and two from the south sub-region. The cities representatives shall be elected officials, chief administrative officers, or persons who report directly to the chief administrative officer and who have broad policy responsibilities; e.g., planning directors, department directors, etc, Members of the JRC shall serve for two years, or at the pleasure of their respective appointing authorities. C. Powers and Duties-The JRC shall be empowered to: I. Review and recommend to the King County Executive all policy matters concerning the Consortium CDBG and HOME Program~ including but not limited to the Consolidated Plan and related plans and policies. 2. Review and recommend to the King County Executive the projects and programs to be undertaken with CDBG funds and HOME Program funds, including the Administrative Set-aside. 3. Monitor and ensure that all geographic areas and participating jurisdictions benefit fairly from CDBG and HOME Program -funded activities over the three-year agreement period, so far as is feasible and within the goals and objectives of the Consolidated Plan. D. Advisory Committees to JRC-In fulfilling its duty to review and recommend projects and programs to be undertaken with-the COBG and HOME Program funds, the JRC shall consider the advice ofinter-jurisdictional advisory committees. Sub-regional advisory committees, made up of one representative from each participating jurisdiction in a sub-region that wishes to participate, shall be convened to assist in the review and recommendation of projects and programs to be undertaken in that sub-region. The JRC may also solicit recommendations from other inter-jurisdictional housing and community development committees, VI. ~~PQ~~IBILITIE~ ~D POlYERS OF KING COUNTY A. Notwithstanding any other provision contained in this Agreement, the County as the applicant and grantee for COBG and HOME ProgramfJUnds has responsibility for and asswnes all obligations in the execution oftlHthes COBO and HOME ProgramsProgram, including final responsibility for selecting and executing activities. ensuring compliance with federal requirements and subrnitting to HUD the Consolidated Plan, Annual Action Plan, and related plans, I CDBG Joint Interlocal Agreement 6of14 2~200118 Nothing contained in this Agreement shall be 'construed as an abdication of those responsibilities and obligations. . County will bear responsibility for: I. the HUD-related portions of program planning 2. preparing and submitting the Annual Action Plan and application to Hun 3. preparing and submitting amendments to the Annual Action Plan 4. setting up the projects in the HUD IDIS system 5. preparing and submitting all other HUD-required planning documents (Consolidated Plan and any amendments; the Analysis of Impediments to Fair Housing Choice and the Fair Housing Action Plan; the Homeless Continuum of Care Plan and the Homeless Management Information System; the Lead Paint Hazard Reduction Plan; etc.) B. The Metropolitan King County Council shall have authority and responsibility for all policy matters, including the Consolidated Plan, upon review and recom- mendation by the JRC. C. The Metropolitan King County Council shall have authority and responsibility for all fund allocation matters, including approval of the annual CnBG and HOME Program Administrative Set-aside~ and appropriation of all CnBG and HOME. Program funds. . D. The King County Executive, as administrator of th~ CDBG and HOME ProgramProgramu shall have authority and responsibility for all administrative requirements for which the County is responsible to the federal government. E. The King County Executive shall have authority and responsibility for all fund control and disbursements, F. The King County Executive shall have the authority and responsibility to staff the JRC and provide liaison between HUD and the Urban County Consortium. County Executive staff shall prepare and present to the JRC evaluation reports or recommendations concerning specific proposals or policies, and any other material deemed necessary by the JRC to help it fulfill its powers and duties. G. King County Executive staff shall have the authority and responsibility to communicate and consult with the Joint Agreement City on CnBG and HOME Program policy and program matters in a timely manner. . I COBO Joint Interlocal Agreement 7 of 14 20026-200118 . . . H. King County Executive staff shall provide periodic reports on clients served by jurisdictions in the Housing Stability and Housing Repair programs and on the status of CDBG and HOME Pro2fam -funded projects and make them available to all participating jurisdictions and the JRC. I. King County Executive staff shall administer contracts and provide technical assistance, both in the development of viable CDBG and HOME Program proposals and in complying with CDBG and HOME Program contractual requirements. J. King County Executive staff shall have environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which King County may require the local incorporated jurisdiction or contractor to furnish data, information, and assistance for King County's review and assessment of whether preparation of an environmental impact statement is required. Additional environmental review costs may be charged directly to individual project activity and will be addressed in the proposed project application. K. King County Executive staff shall implement City funded capital projects, except City administered projects as noted below. VII. RESPONSIBILITIES OF THE CITY A. City shan cooperate in the development of the Consolidated Housing and Community Development Plan and related plans. B. City shall assign a staff person to be the primary contact for the County on CDBGIHOME Program issues. The assigned CDBG/HOME Pro2fam contact person is responsible for communicating relevant information to others at the city. C. The City will bear all responsibility for local annual program planning, using financial projections that will be provided by the County. The City will ensure: I. that all selected projects (1) are an eligible activity, (2) meet a national objective, and (3) are consistent with the Consolidated Plan and all applicable JRC policies, 2. that the public participation requirements are met and documented and will provide certification of such to the County, 3. that all requested information by the County will be submitted in a timely manner that allows the County enough time to meet HUD timelines, and I CDBG Joint Interlocal Agreement 8 of 14 20026-200113 4. changes to the local program that require the County to amend budget amounts and/or submit an amendment to the Annual Action Plan after it has been submitted to HUD will only be accepted November through June. Budget amendments received by the 5th day of the month will be effective on the 1 st day of the next month. . D. The Joint Agreement city and/or their funded agency owning community facilities or other real property acquired or improved in whole or in part with CDBG or HOME Program funds shall comply with use restrictions as required by HUD and as required by any relevant policies adopted by the JRC. 1. During the period of the use restriction, the City shall notify County prior to any modification or change in the use of real property acquired or improved in whole or in part with CDBG or HOME Program funds. This includes any modification or change in use from that planned at the time of the acquisition or improvement, including disposition. 2. During the period of the use restriction, if the City property acquired or improved with CDBG or HOME Proaram funds is sold or transferred for a use which does not qualify under the applicableCDBG regulations, the City shall reimburse the County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of funds other than BeB-CDBG or HOME Proaram funds). 3. The City will ensure County receipt of all required security documents related to funded capital project activities (this includes non-profit agencies which have been awarded funds) prior to the execution of a contract between the awarded agency and the County in order to incorporate said documents into the contractual agreement. . E. City staff shall implement CDBG-funded projects within the program year and submit both vouchers and required reports to the County in a complete and timely manner. Prior to the first and last payment on capital projects exclusive of Housing Repair, acquisition and Community Based Development Organization projects, pre-approval must be received from County staff that federa11abor requirements have been met. F. City legislative bodies shall approve or disapprove via motion or resolution all CDBG activities, locations, and allocations submitted by Joint Agreement City staff. G. City will be responsible for subcontracting with third parties for services provided by a Community Based Development Organization for employee development services; and for public service and city managed projects, except for labor standards and relocation where responsibility will be shared with the County (see . I CDBG Joint Interlocal Agreement 9 of 14 2002&-200118 . below). Iffederal requirements have an unforeseen budget implication (for example, if the City has not foreseen the need for relocation) the City will be responsible for the increased budget. H. City shall fulfill to the County's reasonable satisfaction all relevant requirements of federal laws and regulations that apply to King County as applicant, including assurances and certifications described below. 1. City certifies that it has adopted and is enforcing: l.a policy that prohibits the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non- violent civil rights demonstrations; and 2. a policy that enforces applicable state and local laws against physically barring entrance to or exit frorn a facility or location which is the subject of non-violent civil rights demonstrations within jurisdiction. J. Pursuant to 24 CFR 570,501(b), City is subject to the same requirements applicable to subrecipients when they receive CDBG funds to implement an activity. The applicable requirements include, but are not limited to, a written agreement with the County that cornplies with 24 CFR 570.503 and includes provisions pertaining to: statement of work; records and reports; program income; uniform administrative items; other program requirements; conditions for religious organizations; suspension and termination; and reversion of assets. . K. City understands that it may not apply for CDBG grant entitlement funds from HUD for the period of participation in this Agreement. L. The City in its participation in the CDBG urban county consortium through this Interlocal Agreement understands that it is also part ofthe Urban County for the HOME ~rogram and may participate iB a HOME pr-egmm only threl:lgh the CDBG Dman COl:mtythat it may not participate in a HOME consortium except throuah the Urban County. regardless of whether the Urban County receives a HOME formula allocation. b M. When undertaking activities and/or projects with CDBG funds distributed under this Agreement, the City shall retain full civil and criminal liability as though these funds were locally generated. N. The City retains responsibility in fulfilling the requirements of the State Environmental Policy Act under which County shall have review responsibility only. . I CDDO Joint Interlocal Agreement 10 of 14 20026-200118 VIII. SHARED RESPONSIBILITY . A. Federal Labor Standards: 1. County will determine appropriate wage rates for inclusion in the construction bids and contracts, and hold preconstruction conferences with contractors, which city staffwill also be required to attend. 2. County will be responsible for reviewing and approving weekly certified contractor payrolls (wage rates, benefits, proper apprentice-journey ratios, etc.) County will complete a review of initial payrolls submitted to County staff within 10 working business days of receipt from the contractor or City before payment will be made by the contracting agency. 3. County will enforce contractor compliance with federal labor standards if the City waits to pay first and last construction draws until after the County approves the certified payrolls. If City pays before the County approves, City will be responsible for any compliance problems. 4. County will be responsible for submitting infonnation for the semi-annual contractor/subcontractor report and the Section 3 report to HUD. 5. County will provide technical assistance to identify Davis-Bacon issues during the application process. . 6. County will handle non-compliance issues provided the above requirements are met. B. Uniform Relocation Act/Barney Frank: 1. City is responsible for identifying proposed projects that may trigger relocation and replacement housing requirements, and for budgeting sufficient funds in the project up front to address these issues. 2. County will provide advice and technical assistance if consulted ahead of time and will handle any necessary relocation processes. 3, City and/or funded agency will be responsible for any unforeseen relocation costs. Any unresolved relocation cost will be charged against the City's grant amount after due diligence is completed in collecting payment of funds from the funded agency. C. FinanciallFund Management: County will be responsible for contracting with HUD for the grant funds; . recording and tracking loan repayments and other program income; determining I COBG Joint Interlocal Agreement 11 of14 2002,6-20011& . . . funds available under the caps; setting up and drawing down from IDIS; paying vouchers submitted by the city; doing budget revisions upon amendment; reconciling balances, program income, and funds available for carry over or reallocation at year's end; tracking overall expenditure rate; financial reporting to HUD, etc. D. Reporting: I. City will report accomplishments to the County on each of their public service and stand alone projects. 2. County will prepare all reports to HUD: CAPER; semi-annual reports on contracting/subcontracting, Section 3, and labor standards; quarterly Federal Cash Transaction Reports, 3. County will report quarterly on capital project status and on housing repair activity. The Housing Stability Program report will continue to be submitted annually with updates provided on the geographic location of clients served. E. Monitoring: 1. City will annually monitor the agencies with which it subcontracts to ensure compliance with all federal, state and county requirements associated with CDBG funding with an on-site monitoring visit not less than every two years. 2. County will monitor the City (and may monitor selected subcontracting agencies). County will be monitored by HUD, the State Auditor, and by the HUn Inspector General. 3. County staff will meet with City staff quarterly to monitor, provide teclmical assistance, and discuss capital project status. F. City will provide the County all information necessary from its application process for contracting and implementation purposes for all other stand-alone capital projects G. City staff may participate in other Consortium-wide planning activities envisioned in the Consolidated Plan such as-tfte Interjurisdictional Advisory Group meetings regarding the HOME Program HOME 'NemBg Gr-e1:ip~ and monitoring the Housing Stability Program, THOR funding, and other sub-regional processes. VIII. G~~~~ T~IW~ I CDBO Joint Interlocal Agreement 12 of 14 2002~200118 A. This Agreement shall extend through the 2009. 2010 and 20116, 2007, and 2008 program years, and shall remain in effect until the CDBG funds and program income received with respect to activities carried out during the three-year qualification period are expended and the funded activities completed. This Agreement shall be automatically renewed for participation in successive three- year qualification periods, unless the County or the City provides written notice that it wishes to amend this agreement or elects not to participate in the new qualification period by the date set forth by HUD in subsequent Urban County Qualification Notices. The County, as the official applicant, shall have the authority and responsibility to ensure that any property acquired or assisted with CDBG funds is disposed of or used in accordance with federal regulations. B. Pursuant to 24 CFR Part 570.307( d)(2), during the period of qualification no included unit of general local government may terminate or withdraw from the cooperation agreement while it remains in effect. C. It is understood that by signing this Agreement, the City shall accept and agree to comply with the policies and implementation ofthe King County Consortium Consolidated Plan. D. Parties to this Agreement must take all required actions necessary to assure compliance with King County's certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, (Title III of the Civil Rights Act), the Fair Housing Act as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, as amended, the Americans with Disabilities Act of 1990, and other applicable laws. E. City agrees to affirmatively further fair housing and will ensure that no CDBG funds shall be expended for activities that do not affirmatively further fair housing within its jurisdiction or that impedes the County's actions to comply with its fair housing certification. F. Parties to this Agreement agree to negotiate in good faith any issues that may arise that are not specifically addressed by this Agreement. G. It is recognized that amendment to the provisions of this Agreement may be appropriate, and such amendment shall take place when the parties to this Agreement have executed a written amendment to this Agreement. The City and the County also agree to adopt any amendments to the Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice applicable for a subsequent three-year qualification period, and to submit such amendment to the HUD. Failure to adopt such required amendment shall void the automatic renewal of the Agreement for the subsequent qualification period. I CDBG Joint Interlocal Agreement 13 of 14 2002~200118 . . . . KING COUNTY, WASHINGTON . . for King County Executive Jackie MacLean Printed Name Director, Department of Community and Human Services Title Date Approved as to Form: OFFICE OF WE KING COUNTY PROSECUTING ATTORNEY CITY OF By: Signature Printed Name Title Date Michael Sinsky, King County Senior Deputy Prosecuting Attorney I CnBO Joint InterlocaJ Agreement 14 of 14 Approved as to Form: CITY OF CITY ATTORNEY City Attorney ATTEST: CITY OF . City Clerk 2~200118 CRYOF" Federal Way MEMORANDVM DATE: TO: FROM: SUBJECT: April 15,2008 Human Services Commission '~ Kelli O'Donnell, CDBG Coordinat CDBG Direct Entitlement 2009- 1 Policy QueStion: Should the City of Federal Way receive funds fo~ the Community Development Slock Grant (CDBG) program for the 2009-2011 period through the King County COSG .Consortium as a Joint Agreement City, receive CDSG entitlement funds directly from the Department of Housing and Urban Development (HUD), or participate 'in the regular King County CDSG Consortium? B~ck9rolii1d: Every three yeal'$ the City of Federal Way has the option to continue participation in the King ,County Community Development Slock Grant (CDBG) Consortium or return to direct entitlement for the distribution of CDSG program. The CDBG program ,is a federally funded and regulated program of the Department of Housing and Urban Development (HUD).. The 99als of the, annual grant are to provide decent housing & a suitable living environment; and, expand economic opportunities primarily for low- and moderate-Income residents. Federal Way meets the requirements to receive the COSG funds directly from HUD but chose to participate .in the King County Consortium in response to findings of a HUO audit. An in-depth analysis of returning to direct entitlement was conducted in 2005 and a new joint agreement (Attachment A) was negotiated With entitlement size cities with King County for the distribution and administration.'of CDBG funds. The agreement divides the administrative responsibilities between city and cour:-ty staff and allows local control for selection of projeCts while limiting the number of projects that can be funded. The decision to 'stay in the CDSG Consortium considered a number of factors including the additional staffing needs should the City return to direct entitlement. Attachment B outlines the comparison of issues should the City remain in the Consortium under the joint agreement, return 10 direct entitlement, or return all funding to King County for distribution as part of the regular King County CDSG Consort~um. Attachment C outlines the progress Federal Way has made on the Housing/Community Development Objectives In the Consolidated Housing and Human Services Plan under the existing interlocal agreement. . Past and Current Federal Budget Proposals: As noted in Attachment D, Federal Way had a 30% increase in our COSG entitlement allocation fOllowing the update to the distribution of funds based upon the 2'000 Census information, Currently the CDaG formula is calculated based upon the amount of residents that are low- and moderate-income, housing built prior to 1940, and overcrowding conditions from the previous Census. The amount of funding allocated to the CDBG program by Congress has been declining since 2003. Funding of the program has dropped from a high of $4.,2 billion nationally in 2003 to $3.59 billion in 2008. During this time period, the President has proposed eliminating the CDSG program and various changes to the formula. Congress has continued funding the COBG program without formula changes but the impacts of the federal deficit has limited funding of this and other programs providing public services. Page 1 of4 lP-1 . . i i i I t A::he 2009 Presidential budget proposes cutting,the COBG program an additional 18% to $2.93 -=illion. The House and Senate budget resolutions appear to restore funding to the program and note the need to address additional community needs from the downturn in the national economy as well as housing issues. The budget resolutions are non-binding but set the limits for the allocations to the 12 appropriation subcommittees. With the upcoming elections, war, national deficit and current housing and economic issues, it is unlikely that COBG will incr~ase to the 2003 funding levels in the next few years.' . Notification Process and Status of Joint Agreement Negotiations: Based on 'prior year notifications from HUD, Federal Way must make a decision to remain in the King County CD,SG Consortium for the 2009-2011 period or return to direct entitlement status . by approximately May 30,2008, unless an extension. is granted from King County and HUO. Staff has been talking with King County about extending.the current Joint Agreement for the next three year period. A formal notification letter has not yet been received. King County has indicated during discussions that they would be willing to extend the agreement with a few technical changes, address the possibility of Redmond becoming a Joint Agreement City in addition to Federal Way, Renton and Shoreline, and .add a rotation schedule in for the Joint Recommendation Committee. Since it does not appear that the agreement can be extended as it is currently adopted, it is expected that King County will need to' request an extension from HUD. An extension to August 1 was granted in 2005 during the last notification process. Federal Way staff is hopeful that the agreement can be extended with only technical modifiCations noted above. This analysis is based upon current information. The Commission may be asked to reconsider this recommendation should the final Joint Agreement have any additional changes proposed by King County. . .optlons for Consideration: Attachment A outlines the issues that need to be considered for each ofthe three'options that . will be reviewed at the Commission retreat., Additional information will be presented at the Corrimission meeting. The three options are: A. The City continues participation in the King County COBG Consortium and partners with 'the County to administer the program and splits administration funds available to administer the program. Negotiations are .underWaY between the joint agreement cities (Federal Way, Renton and Shoreline) and King County on amending the current interlocal agreement for joint agreement, cities in the CDBG Consortium for the 2009-2011 period. There is the possibility that the City of Redmond may be granted entitlement status by HUD and be included in the agreement. . Key items of the Joint Agreement: 1. The County receives 10% of funds available for planning & administration and an additional 2% of capital funds for direct capital project management.costs. 2. The City receives 10% of funds available for planning & administration and takes on additional responsibilities. 3. Housing Stability is funded at 5% of funds available for public services. 4. Consortium-wide Housing Repair is funded at 25% of the City's entitlement. 5, The City maintains autonomy in allocating remaining public service and capital funds. The City contr~cts for public service projects and local capital projects and the County contracts for regional capital projects. I . Page 2 of 4 lP - z... I I i I I. . " Limited to 4 public service project contracts with King County but may combine similar projects under one contract. , . . Limited to 2 stand alone capital projects with only,one that triggers Davis-Bacon, Additionally, the City may add funding to openCOBG/HOME projects from . Federal Way or the Consortia. . 6. The City and County have shared responsibilities as outlined for prevailing wages. Uniform RelOcation Act requirements, and other federal requirements. B. The City. self-administers the COBG 'program as a direct entitlement. The City is responsible, t9 HUD for meeting all of the federal requirements of the program. . Staffing scenarios will be reviewed with the ,Commission at the meeting. The scenarios are drafts onlv to consider staffing requirements and th~ impacts of further reductions to the COBG program during the 2009-2011 time frame, ' C. The City gives the CDBG funds to the King County CDBG Consortium to administer the program. Recommendation to the City Council: The information on direct entitlement options will be reviewed during the Human Services Commission retreat. During the Human Services Gommission.regular meeting following the ~treat, the Commission will be asked to make a recommendation to the City Council on how to proceed. . .j Options: A. Authorize the City Manager to sign an ititertocal agreement regarding the Community Development Block Grant (CDBG) Program for continued participation in theXing'County COSG Consortium for the 2009-2011 period as a Joint Agreement City with only the technical changes outlined above. Advantaaes: ' · The proposal contains the administrative costs to Federal Way's CDSG program that can be charged by King County, · Federal Way retains local control of public service projects and capital projects with some limitations. · King County will retain responsibility to the federal government for all activities undertaken with COBG funds. · King County has the staff and infrastructure in place to operate the COSG program and implement a variety of projects and programs, · Federal Way has representation on the Joint Recommendation Committee that adopts policies of the Consortium. · Federal Way has been able to implement a variety of CDBG projects within the confines of the existing agreement. Disadvantaaes: · Federal Way will be limited to one stand alone capital project per year that triggers Davis- Bacon and other federal requirements and one additional stand alone capital project that does not trigger Davis-Bacon and other federal requirements. Federal Way may allocate funds to additional regional capital projects that are funded by the Consortium. Page 3 of4 (0-3 :.'. ";... I . . · Federal Way's CDBG program may be impacted by policies adopted by the Joint Recommendations Committee and changes made' by the overhaul of the COBG Consortium. · The City may need to subsidize the ' current staff position should planning and administrative funds be cut as a result of reduced runding of the COBG program by , Congress. , · King County staffing capacity has been an issue on the implementation of some COBG projects. Projected'County budget shortfalls and reductions to the COBG program may further impact the program. , B. Notify King County and HUO that Federal Way will no longer participate in the King County COBG Consorti'um and will receive CDBG funds as a direct entitlement for the 2009-2011 , penod. Advantaaes: · The City has full control over Federal Way's CDBG program within the federal guidelines, Oisadvantaaes: · Federal Way will assume responsibility to the, federal government for all activities undertaken with CDBG funds. · The City will need to recruit and train additional staff and set up administrative systems to administer the program including impacts on finanCe and legal staff. · Reductions to GDBG funding over the 2009-2011 period may require that the City subsidize the program to a greater extent and/or reduce staff and programs. · Projects funded would be limited by staff capacity to implement projects. . C. Authorize the City Manager to sign an interlocal'agreement regarding the commun~ Development Block Grant (CDBG) Program for continued participation in, the King County CDBGConsortium for the 2009-2011 period as a regular COBG consortium city. ' ' .. ~ . , Advantages: · All staffing costs and administrative responsibilities will be the responsibility of King County. Disadvantaaes: · No local control of public service projects and capital projects implemented with COBG funds. Staff Recorrimendation: Staff recommends Option A because it provides local control over projects funded for public services and capital projects while limiting. The impact of the federal deficit on domestic programs as well as the housing crisis and economic downturn makes it likely that federal funding of the COBG program will continue to be reduced over the next few years. The City will again have the option to return to direct entitlement in 2011 for the 2012-14 period. Commission Recommendation: Forward Option _ to the Parks, Recreation, Human Services and f>ublic Safety Committee for recommendation to the full Council. . . Please contact me at (253) 835-2653 or kelli.odonnell(mcityoffederalwav.com if YOll have any questions regarding this item. , Page 4 of4 (p-Y- I i' ,6 Attachment A ~1f COIIDlIJyREOSVSO BY JOlNTlNTERLOCAL AGRBBMENT D&t(~OfPA~Tfttf:b..'-: REG~ING TIlE AUfj t , . coMMU.Nt.rY DEVELOPMENT BLOCK GRANT PROGRAM: 1005 . nus AGRBBMENT is cmtered into by and between ICing County (hcrcinaftcr tho ''CouDly'') and tho City of 'Federd Way . . (heniDaftr.r tho ~ 88icl parties to this Agreemad each beJns a UDit of pneraI Jocal govcimneDtin tho State ofW~ Wl1'NE8S.ETII: , . WHBRBAS. tho fateral ~, through adoption and admiDistration oftbe Houa.Jns aIId CommunityDevelopme.nt ACt of 1974 (tho "Act"), as 8IIlClIldcd, will make available toXina County Community Developmeut Block Gnmt (CDBO).fimds. for ~ durins tho 2006-2008 tbodina' years; and . WIi.mmAs. the 8I1l8 cmoompaued by wUpcoJporated Kin8. County and all participating cities, hu been desigDated by tho United Sjates Departmeot ofH0uain8 and Urban Devo1opment ("1IUD"), .. an utbaD county fortbe purpose ofrccelvina CDOO<fimda; and WHBltBAS. the Ad. directs BUD to distribUte to each urban.county a sI1aJe of tho IJIIIU8t ......Opriation of' CDBG 1imds batted on tosmuIa"taking into eonsideratkmthe social andeoonomic characteriatica of . theurbatl county; sad ' WllBRBAS. the A.ot alloWs pIl'ticipBt:ion of' units of gcncraJ goveuaem witbin aD urbm COUDty in ' UDdenaJdng aetivides'that ftathcr tho'p1s of tho CDoo p.tOgIa1D ~ the mtI8n cooaty; _ WHBRBASt upoIllWD aPProw1 of tho joint request _ cooperation agieermem, a~.1itan oit1,. , becom.ea 8 part ortho urban county fbr purpo8OS ofprogramphumiDg and iDlpt~_ far tbeentho period of the urba11 county cpalification, and for the CDBG ptognuD, win be treated byHUD 88_ othctr unit of genmd local governmeut that is 8 part of tho urban county; atId WHBRBAS, a metropolitan city or an urban county may be part of a CODSOrtium; and WllBRBAS, the County and the City ~ that it is mutually desirable and beneficial to form a CODJOttium tbatincludes otber participatingjurisdictious ('*Consortium") to implement the tams of this lnter1oca1 Agreement; and . .' WHBRBAS, tho CDBG RegulatiODS 'n:qWre the acceptance oflbo consolidated houaiuJ and communfty development pJan~idated Plan") by participatingjurisdictiODS; and . , WHEREAS, the ~ sJJall ~ CDBG-.f\mded.activities in participat.iDa incorporated jurisdlctions 88 speeified in tho Con8oHd&tcd Plan by granting fimds 10 thoso juriIdictiom and. to other qualifying entities to carry Out such activities; and ' WlIBREAS, the (buaty illcspon.ibJ. to tho fcdcraJ ~1\\f'lftf for aU activities undertaken with CDBG . funds and shall mIIUI'O that 811 CDOO aasa:rancea and certifications King COunty is required' to submit to iwD with the AmlUaJ Action Plan are met; and . .... . ~ I , CDSO Joint JnlClrlocal.AJmmaat J of 12 2006-2OOB {,- 5 . . . WHEREAS, the County and the City are committed to targeting CDBG funds to ensure benefit to low- and moderate-income persons as defined by BUD; and WHEREAS, the County and the City recognize tm.t needs of low- and moderat~incODlC pcnons may croSI j1Jlisdlctionalboundaries and therefore caD be considered regioJ,Jal and sub-regional needs as well as looal needs; and ' WHEImAs, tho County, in conjunction with the participatingjurisdiotioils, ID.U8t 8Ubmia an Annual Action Plan to HUD, which is a requirement to.receive CnBO funds; and WHBRBAS, the pwpose of this Joint Interlocal Agreement, entered into punuant to and in accordance with the State lnterlocal Cooperation Act. RCW Chapter 39.34, is for planoing the 4ijstribution and administration ofCDBO, HOMEInvestmeot Partnersbip, and other federal fimds received on behalf of the CoD80rtiwn from HUD, and for execution of activiiies in accordance with and UDder ~tborJty of the Act: NOW, rmnwroRB. IN CONSIDERATION OF TIlE FOREGOING CIRCUMSTANCES AND IN CONSIDERATION OF TIlE MUTUAL PROMISES CONTAINED HBREJN, IT IS AGREED THAT: L D. GENERAL AGREEMENT The County and City agree to cooperate to undertake. or assist in undertaking. 8ctivitiea which further the development of viabl~ urban communities, including the provision of decent housing and a suitable Jiving environment and expanding eConomic opportunities, prlncipaUy for persons of low .and-moderate income. through conummity renewal and lower income housins assistaQCe activitieS, f\mded from annual CODG funds &om federal Fiscal Years 2006. 2007, and 2008 , approprlatio~ from recaptured funds and ftom any program income generated from the expenditure of such funds. , DEFINITIONS A "JRC" means the inter-jurisdictional Joint Recommendations Committee as described in Section V of this Agreement. B. "Entitlement amount" means the amount of fim~s that a metropolitan city is entitled to receive under the Entitlement Grant Program as determined by fonnula set forth in Section 106 of the Act. C. "Program. income" means gross income received by the City directly genereted from the use of City COBG funds which includes income from the Housing Repair Program projects within the City and a pro rata share of net income generaled froin float loan activity. Pro rata ca1culatiOll8 wUl uso,the amount in n (B). ' D. "Reeaptured funds" means a fund balano8 that remains at the cloSe of a project activity, cancellation of an awarded project or a repayment of fonds that is required due to determination of ineligible activity by BUD;.change of use from orlgbW grant award or sale of property. . CDBG Joint IntcrlocaJ Agreement 2of12 2006-2008 0-~ ;. I, ~ rP. "New stand~aJone capital project" means a project that requires the establishment of a new HUD IDIS activity number as oppQsed to an existing project where si1ppICmcntal funding is being added. 'F. "Stand-alone public service project" means a project that bas ,not been funded by the sub- regional process utilized by thoso non-entitlcri1cnt CQ~ cities signing tho King County ConsOrtium Imerlocal Cooperation Agreement for the CommunityDeve1opmc.nt Block Grant Program in the applialble program year. A City's stand.alone public service project may inolude more than one Subcontract ai long 88 only one HUD IDIS activity number is required and the city submits all information. reports and irtvoices to the County as one project. , B. G. "Joint Agreement Cities" means CDBG entitlement cities that cbooso to participate in the King CouQty CDBG Consortium for adminiatrationof CDBG f\mds as a party to this agreement. m. GENERAL DISTRlBUDON OF FUNDS A. The cOunty will retain an amount equa1 to 10% of the City's Entitlement plus proSram income each year for administration and fund management. . The rem$ining 10% ofthc ' City' 8 entitlement plus program income available for planning and administration will be allocated by the City and may be used to plan and administer the City's COOO projects in accordance with this agreemenl The County will retain an amount equal to 2% of the City's Entitlement plus program income each year for eligible project management related costs for tho implCllllCDation of projects funded by tho City. C. Five percent or the funds available from tbe City's EntitJcrneDt plus program income shall be retained for the Houamg Stability Program, a public service activity in support of homeless prevention ,and in support of the affordable housing ~rements under the implementation of the State Growth Management Aot (RCW Chapter 36.70A). The remaining loeA. from the City's entitlement plus program income available for public services will be allocated by the City in accordance with this, agreement "D. D. Twenty~five percent of the funds available ftom tho City's Entitlement plus program income shall be retained for the Consortium-wide Housing,R.epafr program. The mc may periodically review and ~ommend inorcases or decreases to this percentage ~ in its judgment. there bas been a substantial change in the Consortium's overall ftmding or in the need for housing repair that justifies an increase or decrease. The remaining capital funds will be allocated by the City in accordance with this agreement. :a Tho balance of the City's Entitlement plus program income. along with any recaptured :fimds from city,;,funded projecta. may be aJlooated to projects selected by the City, provided they are consistent with the provisions of Section IV below. IV. USE OF FUNDS: GENERAL PROVISIONS 'A. Funds ahaU be used to Bupport the goals and objectives of the King County Consortium Consolidated Plan. CODO.Joint InterlocaJ Agmment 3 of 12 2006-2008 (o-l . '. f I I . i . . . .. B. Funds 'shall be used in accordance with the CDBG regulations at 24, CPR 570 and aU other applicable federal regulations. ' ' C. The City aarees to '8 maximum of two new stand-alone capital projects per year with a mpimum of one project that may trigger Davis,Bacon 1l1lI1u8l1y. Ojpital.t\mds not used for these projects may be allocated to sub-regional projects by the City unless returned by City to the sub-regional fund. . D. Public Semce funds: 1. 'There will be a one-year extension through 2006 to those public service projects awatd~ fUnds in 2005. Should the City cancel and/or amend one of those projects, they may reallocate the funds to another project fimded in 2005. 2. The City agrees to a maximum of four stand-alone publio servicc projects per year commencing in program year 2007. Funds contributed to a sub-regional public service project would not couD.t as paJt of the four stand-alone projects in , this agreement. E. No project funding minimum is established in this agreement. Project rninimlllllA that may be established by the me for the ConsortiUm sub-regional funding shaD not be binding on the Joint Agreement cities. v. JOINT RECOMMENDATIONS COMMI'lTEE An inter-jurisdictional Joint Recommendations Committee ("mc") shall be established through the 2006 - 2008 Consortium lnterlocal Cooperation Agreement and is hereby adopted 88 part of this agreement. A. ' Composition-ThcJRC is composed of three county representatives and eight cities representatives. 1. The three county representativeS shall be King County Executive staff with broad policy responsibilities and/or department directors. County representatives shaJl be specified in writing and, where possible. shall be consistently the same persons from meeting to meeting. 2. Four of the cities representatives shall be from those non-entitlcment consortiwn cities signing the King ColUlty Consortium Interloca1 Cooperation Apement for the Community Dcwelopment Block Grant Program. 3. The.remaining four cities representatives shiill be from cities that qualitY to 1'ecCive CODG or entitlement funds directly from BUD that are siping either 10int agreements or HOMB-only agreerrients. These latter four representatives shall ba~ no vote on matters specific to tho jurisdictions of the King County Consortium lnterlocaJ Cooperation Agreement for the Community Development Block Grant Program. 4. Two of the eight cities representatives shall be rotated among the CDBG 10int Agreement cities of Federal Way, Shoreline and Renton, The two CDDO JoInr InrerJOClIl Agreemenr 4 of 12 2006-2008 b-i . .~ .... represen~tives will vote on issues affecting 10int Agreement Cities that are specific to this agreenleI)t s. For aU the rotating positions, each city will serve two years on and one year off. Bach City will select its i'eprcsentative ~ notify the County. 6. The chairpersoD ~ viCHhairperson of~ IRe shall be chosenftom among the membai of tile JRC by a majority vOle oftbe ~ for a term of one year beginning with the first mecting.of.the calendar year. AttendanCe offive members shall constitute a quorum. B. The King County Executive shall appoint the three OOWIty I'eJR98Dtatives. The participating cities of the King County Consortium Intcrlocal Cooperation Agreement shall providcfor the appointment of their _cd representatiwa in a III8I1Der to be .' determined by those cities through the Suburban Cities Association or, other agreed-upon mechaniBm for the execution of shared appointing authority. The SUburban Cities Associ8tion or other agreed mCcbaniam will select four jurisdictions oCvmying size from among those signing this agreemem. two ftom tho northIeast sub-region and two from the south sub-region. The cities representatives shall be elected omeJal.. chief' administrative offi~ or peI'SQDS who report directly to tho chief *fministrative officer and who have broad pollcy 1'e8JlODSibilities; e.g., pJaoning directors, department ' directors. etc. Members of the mc shall serve for two' years, or at the pleasure of their respective aPpointing authorities. C. Powers and Duties-The mc sba1J be empowered to: , Review and recornmei1d to the King County Executive all polley matters conccniing tho ConSortium CDDO and HOME Program, including but not limited to n.e Consolidated Plan and related plans and poUciea. 2. Review and recommend, to the King County Executive tho projects and programs to be undertaken with CDBG funds and HOME funds, including the Administrative Seklslde. I. 3, Monitor and ensure that all geographic areas and partieipatingjurisdictions benefit fairly from CDBO and HOME-funded activities over the three-ycar agreement period, so far as is feasible and witlUn the goals and objectives of the Consolidated Plan. . D. Advisory Committees to JRC-Infulfilling its duty to review and recommend projects and prognuns to be undertaken with the CDoo and HOMB f\mcJs. the IRC shall consider the advice of int~jurisdictiOD81 advisory committees. SUb-regional advisory committees, made up of oDe ~tative from each participatinsjurisdiction in a sub- , risgion that wishes to psrticipate. shall be convened to assist in the riMew and , recommendation of projects and programs to be undertaken in that sub-region. The JRC JDBY also solicit recommendations ftoJn other inter-jurisdictional housing and community development committees. ' CDBO loint Interlocal ApeaenI 5 of J2 2006-2008 fo-q . . - ! , . . . .. VI. RESPONSlBILlTIES AND POWERS OF KING COUNTY A. Notwithstanding any other provision contained in this Agreement, the County as the applicant and grantee for CDBO (unds has responsibility for and IISSUDleS all obligations in tho execution of this COHO program, including final respoDsibilin' fc)r sc1cotiDg and executing activities and submitting to HUD the Consolidated PJIIIt Annual Action PbPi. and related plans. Nothing eontained iia this Agreement shall be coDStn1ed as an ' abdication of those responsibilities and obligations. County will bear responsibility for: 1. tho HUD-related portions of program planning 2. preparing and submitting the Annual Action Plan and application to DUD 3. preparing and submitting amendments to the Annual Action Plan 4, setting up the projects in the BUD IDIS system B. 5. preparing and submitting aU other HUD-required planning documents (Consolidated Plan and any amendments; the ADalysis ofImpedima1ts to Fair Housing Choice and tho Fair Housing Action Plan; the Homeless Continuum ot Care Plan and the Homeless Management Information System; the Lead Paint Hazanl Reduction Plan; etc.) . , The Metropolitan King County ColDlciJ shall have authority and responsibllity for all policy matters, inc1uding the Consolidated Plan, upon review and recommencWion by the mc.' " C. The Metropolitan Kina County Council shall have authority and responsibility for all fund allocation matters, including approval oflbe annual CDBG Administrative Set- asjde and appropriation of all CDBG funds. D. The King County Executive, as admitUstrator of this CDBO Program. 'shall havo authority and responsibility for ill administrative requirements for which tho County is responsible to tho federal government. E. The Xing County Executive shall have authority and responsibilitY for all f\md control and disbunements. F. The King County Executive shaU have the authority and responsibility to staff tho IRC and provide uaisoD. between HUDand the Urban County Consortium. County ExeCutive staff shall prcrpare and present to the JRC evaluation reports or recommendations concerning specific propoSaJs or policies, and any other material deemed necessary by the mc to belp it tb1fi1I its powers an~ duties. G. King County Bx~ve staff shall have the authority and responsibility to communicate and consult with Joint Agreement City on COBG policy and program matters in a timely manner. CODG Joint IntaJocaI Agn:c:mcnt 6 ofl2 , 2006-2008 ~-(O . I ... ... . King County ExeCutive staff shall provide periodic reports on clients served by jurisdictions in the Housing Stability and Housing Rep. programs and on,the status of CDBG-ftmdcd projects and make them available to all participating jurisdictions and tbe lRC. I. ' King County Executive staff sball admiDistcr CODtraets and provide lecbnical ass~ both in the d8vclopmont of viable CDBG ~ an4 in ~Iying with CDBG contractual iequiremarts, H. J. King County Executive staff maUbave enviromnental revieW responsibility for purposes of fulfilling requirements of the National EmirOnmental PolicyACl, under which KiDg County may require the local incorporated jurisdiction or cOntractor to furnish data, informati~ and assistanoo for King County's review and 881cssmenl ofwbether preparation of an environmental impact statcmcDl is required. Additional environmcmtal revi~ costs may be charged directly to individual project activity and win be addressed ,in the proposed project 9J)Jication. ' K. King County Executive staff shalI implement City tbnded capital projects, except City administered projects as noted below. ' VB. RESPONSIBILITIES OF THE CITY ~"A. City shall cooperate in the development of the Consolro.ted Housing and Conununity DeveloPJDent Plan and related plans. ' . ,B. City sball assign a staff person to be the primary contact for'tho County on CDB,GIHOMB issues. The assigned CDBGIHOMB contact person i.responsible for conimunicatiDg relevant infonnation to others at the city. , C. The City will bear aU responsibility for local annual program planning, using financial projections that will be provided by the County. ' ' The City will ensure: I. that all selected projects (1) are an eligible activity, (2) meet a national objective, 'and (3) are consistent with the Consolidated Plan and all applicable JRC policies, 2. that the public participation requirements are met and documented and will , provide certification of such to the County. ' 3. that all requested information by the County will be submiUed in a timely manna'that allows the County enough time to meet IRJD timelines. and 4. changes 10 the local program that require the County 10 8JI1Cnd budget amounts and/or submit an amendment to the Annual Action Plan after it baa been submitted tc) HUn wilJ only be accepted November through June. Budget amendments received by the 5th diY ofibe month will be effective on the 1" day of the next month. CDBO Joint IntcrlocaJ Agreement 7ofJ2 2006-2008 (0- (. \ . . . I i I. . .. . D. The Joint Agrefsrient city and/or their funded agency owning community facilities or other'reaJ property acquired or improved in whole or in part with CDBG fbnds shall comply with use restrictions as required by HtJD and as required by any relevant policies adopted by the JRC; 1. During the period of the use restriction, the City shall notify County prior to any modification or change in the use ofreal property acquired or improved in whole or in part with CDDO funds. This includes anymodific:a6on or chan8e ,in use from that planned at the nme of the acquisition or improvement, including disposition. ' ' 2. . During the period of the use restriction, if the City property acquired Or improved with CDBO ftmds is sold or tnmsferreci for a use which does not qualify under the CDBG regu1atiODB, tho City shall reimburse the Cowlty in an amouDt equal to the current fair market value (less any portion thereof attributable to expenditures ofnon-CDBO funds). 3,The City will ensUre County receipt of all required security documents related to :funded capital project activities (this includes non-profit ajencies whidl have been awarded funds) prior to the execution of a contract between the awarded agenCy and the County in order to incorporate said documents into the . contractual agreement. City staff shall implement CDBO-funded projects within the program year and submit both vouchers and required repOrts to the County in a c:ompletc and timely manner. Prior to the first and last payment on capital projects exclusive of Housing Repair, acquisition and Community Based Development Organi2ation projects, P*8PJ)lOval must be received from County staff that federal labor requirements have been met. F. ' City legislative bodies shall approve or diSapproVe via motion or resolution all CDBG ac:tivities, locations, and allocations submitted by Joint Agreement City staff. E. G. City will be responsible for subcontracting with third parties for servic:es provided by a Community Based Development Organization fot employee development servic:es; and , for public ancc and citY managed projects, except for labor standards and relocation where respoDSloility will be shared with the County (see below). If federal requirement~ have an unforeseen budget impliCIJtion (for example, if the City has not foreseen the need for relocation) the City will be responsible for the increased budget. H. City shall fulf1l1 to the County's reasonable satisfaction all relevant requirements of federal Jaws and regulations that apply to King County 88 applicant, including 8S8~es and certifiCations described below. J, City ceJ1ifies that it has adopted and is enforcing: 1. a policy that proJu1>its the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and CDOO Joint Interlocal Agn:anent 8 of 12 "-t'-- .. . .. ,2006-2008 4 a policy that enforces applicable state and 10callaws against physically baning entrance to or exit from a faciUty or location which is the subject of IlO&violent civil rights demollStmtiODS within jurisdiction. 'J. Pursuant to 24 CFR S70.501(b), City is subject to the same requirements applicable to. subrecipicntswben they receive COOO Amds to implement an'activity. The applicable requirements include, ~ are not limited to, a written agreemem with th~ CouDtytbat comPlies with 24 CFR570.503 and ineludes provisions pertaining to~ statement of work; records and repOrts; program income; uniform lldmiDistrativeitema; other program requiremants; ~ditions for ~gioUs organizations; suspension and termination; aiid reversion of $S8ets. 2. K. City understands that it may not apply for CDBG grant entitlement 1\Jnds fiomHUD for the period of participation in this Agreement. L. The City in its participation in the CDDO urban county consortium thi'Ough this Interlocal Agreement understands that it is also part oftbe Urban County for the HOMB progrim and may participate in a HOME program only through the CDoo Urban County. .M. When undertaking activities andIorprojects with CDOO funds diitributed under this Agreement, the City shall retain full civil and criminal liability as though these funds were locally generated. ...:;,.. .:N.. The City retains responsibility in fulfillina the requirements of the StatO EnviJ:c?nmental Policy Act under which County shall have review responsibility only. ' vm. S~ RESPON~ILITY A. Federal Labor Standards: 1. County will determine appropriate wage rates for inclusion in the construction bids and contracts, and hold preconstruction conferences with contractors, which , city staffwUl also be requirecho attend. 2. County will be responstDle for reviewing and approving weekly certified contractor payrolls (wage rates, benefits, proper apprentice-journey ratios. etc.) County win complete a review of initial payrolls submitted to County staff within 10 working business days of receipt from the contractor or City before payment will be made by the contracting agency. 3. County will enforce contractor compliaDcc with federal labor standards if the City waits to pay firat and last construction draWl until after the County approves the certified payrolls. If City pays before the County approves, City will be responsible for any compliance problems, 4. County win buesponsible for submitting information for the semi-ammal contractor/subcontractor report and the Sedion 3 report to 000. CDDO Joint Jotcrlocal AgreaDeDt 9 of 12 2006-2008 b'-l3 . .. I I, I . . . . S. County will provide technical 88sistance to identity Davis-BaooD issu~ during the application procesa. 6. County will handle non-(:Ompliance issues provided the above rcquiremema are met. , B. Uniform ReIocati9D ActIBIU'DC)' Frank: J. City is responsible for identifying proposed projects that may trigger relocation and replacement housing requiremc:i1ts, and for budgeting sufficient fimds in the ' project up front to address these issues. ' 2. County wiJl provide ,advice and teclmicalassistance if consulted ahead ot lime and wDl handle any necessary relocation processes. c. 3. 'City and/or funded agency will be 1'C8pOD8iblo for any unforeseen relocation costs. Any unresotved relocation cost will be charged against the City's grant amount after due diligence is completed in collecting JHlYID:.Cl1l1 of t\mds fiom the funded agency. FinanciallF1ind,Managemcnt: County will be JeSpODiible for contracting withHUD for the grant funds; recording and tracking loan repaymeJJtS and other program income; determining funds available under the capa; settiug up and drawing down from IOIS; paying vouchers submitted by the City; doing budget revisions upon amendment; reconoiling balances. program income, and tbnds available for carry over or reallocation at year's end; tracking overall, expendlture rate;, financial reporting to HUD, etc. D, Reporting: 1. City will report accomplishments to the County on each of their public service and stand alone projects. 2. Co1Dlty wm prepare aU reports to HUD: CAPER; semi-annual reports on contracting/subcontracting, Section 3, and labor standards; quarterly Federal Cash Transaction Reports. 3. County will report quarterly on capital project status and on housing repair activity. The HOu$ng Stability Program report will continue, to be submitted annually with updates provided on the geographic location of clients served. E. Monitoring: l. City will BDDually monitor the agencies with which it subcontracts to ensure compliance with aU federal, state 8nd county requirements associated with CDBG ibnding with an on-site monitoring visit not less than every two years. CDDO Joint IDterlocal Agreemem 2006-2008 10of12 "-Itf " I I I I' .. ...... 2. County will monitor the City (and may IIU)nitor selected subcontracting agencies). County wlll be monitored by BUD, the State Auditor, and by the BUD Inspector General. . ....q 3. COUDty staffwill meet with City ~aft' quarterly to monitor, provide tecbnical assistance, and diseusscapitill project status. F. City will provido tho County all iDtormation necessary Jrom its application process for contracting and implCmentatiOn p~es for all other stand-alone capital projects 'G. City staff may participate in other Consortium-wide planning activities envisioned in the ' Consolidated Plan sueh as the HOME Working Group and monitoring the Housing Stability Program. mOR funding, and other sub-regional processes. vm. GENERAL TERMS A,. This Agreement sball extend tbrou8h the 2006, 20C11, and 2008 program years, and shall remain in effect until the CODG funds and program income received with respect to. ~~es~ed~w~~~~~~~~on~oo~~a~p~ funded activities completed. This Agreement sJiaU be automatically renewed for participation in successive three-year qualification periods, unless the County or the City provides written notice that it wishes to amend this agreement or elects not to participate in the new qualification period by the date set forth by BUD in subsequent Urban County Qualification Notices. The County, as the official applicant, shall have the authori~d responsibility to ensure that any property acquired or assisted with CDBG LiPids.is disposed of or used in accordance with fecleral regoIationL B." Pursuant to 24 CPR Part S70.307(dX2), during the ~od of qualification no ~luded unit of genera1local government may terminate or withdraw from the cooperition agreement while it remains in effect. '. C. ,It is understood that by signing this Agreement,tbe City shall accept atid agree to comply with the policies and implementation of tho King County Consortium Consolidated Plan. D. Parties to this Agreement Q1USt take all required actions necessary to assure compliance with King County's certification required by Section 1 04(b) of Title 1 of the Housing and Con!munity Development Act of 1974. as amended, ~uding Title VI of tho Civil Rights Act of 1964. (Tide m of the Civil Rights Aot), the Fair Housing Act as amended, Section ,109 of Title I of~ Housing and Community Dovelopment Act of 1974, as amended, the Americans with Disabilities 'Act of 1990. and other applicable laws. E. City agrees to affirmatively :further fair bousingllDd will ensure that DO CDBG funds shall be expended for activities that do not affirmatively further fair housing wit~ its jurisdiction or that impedes ~ County's actions to comply with its fair housing certification, F. Parties to this ~ agree to negotiate in good faith any issues that may arise that are not specifically addressed by this Agreement. CDSO Joint IntcrlocaJ Apeemenl II of 12 2006-2008 r i (p -lS . . . G. It is recogoized that amendment to the provisions of this Agreement may be appropriate. and such 8JDP.I1dment shall take place when the parties to this Agreement bave executed a written ~t to thisAgrcement. Tho City and the County also ap:ee to adopt any amendments to the A~eement incorporating cbanges DCCessary,to meet the requirements for cooperation agreements set forth in-an Urban County Qualification NotiCe applicable for a subsequent tJn-ec:.year qualification period, and to 'submit sUch emCndmcnt to tho BUD. Failure to adopt such required ame.odmeDt abaJl void the automatic reneWal orthe Agreement for the subsC9uent qualifi!=8tion period. ' KINO COUNTY, WASHINGTON 'MiP; B : Signa , David H. Moseley Printed Name , ,.Qj 0' /]A).-Q --# for~~vc Jackie MaeLean Printed Name Director, Department of Community and Human Services Title f0/0~ Date . I City Mana_ Title :::t!tirJJ- Date ' Approved as to Form: CrI'Y OF FEDERAL WAY CITY ATTORNEY . or Deputy ATI'EST: i' crrY OF FEDERAL WAY >:2rJ!:%lk CDBG Joint InterloceJ Agreement 12of12 c;,-lCp ~L ".' ~ . 2~2008 I i~ ~ Ii i ~ if i I . 11 aJ rr z, : I .. 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'8i~l~ogo~ooogol~lifj 1!lilJ.'flil~[ilIJ~r 1.1 ~, ;i ~ s. CTog ='1:1 !'.a.I! It i If If _ ~ j;I _ Ii- 51 a I S'~ gq I'io t:I ii! tfr.18i!~ff[i ii ~ ~ oo~a')s-!g g.~ig~ ~. ~ i9=.2If-i f.l ~B!O & S' CD t:I R a 8 I g l '. Ei =-= I' ~ r Ill! U~Ef !~i~ Ii] i" 1- U 1111d ~ ~ 8" r s' '1 . g-l~ l'9 ~ 1.1.( ~ g' ~! if f! s- (p-2-1 ' . (I If i-" if. l. t ~ f' I t . .... N . ~-2~ - r - ;oJ f i. I ; - I-- . . .J.. .~~~Il' J J. ~ IJ . (100 .1 U.; . i Jit;I' ~~8~ f: ~~~t i iT l 0 (I 'III .. rl f ~ . . . " fT' HH~' [ I . (I . ljrj Ii h.~8hf e .. .. ~. if' i' ~Efl.s . .... IPoSOQ I i~!$ W~.::t II! ~:'~Ih! ~ G'io '>l~ !2: . 1 . & I 0 r 1 Y' 2. r ~ 8. a Si _, - ~ > '. J I " Attachment C ~'i~"'!~; . Table 2C Summary of Speeifte H~usinglCommunlty Development ObJed:tves , (Table 2MB Continuation Sheet) . Performance Expected Actual ,# Speclftc Objeetives Measure Units Units 2006-07 Rental BOjqJnR Objectives ' . HSI-Ol . . OVerflve years preserve andler cfeyeJop a 100 wits ' . 160 units minimum of 100 rental unitS for ~ ~w- and very'lOw-incom~ b~ including single : individuals. families: and the elderlv. ' 2006 Garden Patk.Apts-MSC: , 31 one-bedroom'1li1its & 12 two-bed:room units at or below 300;/(. median income 2S one-bedroom Units & 10 ~m units 31%..50% ntedian income Not counted toward ObJectlve lIS may be Included In above lIDits: : 17 W1its for people with, disabilities' .' ' 9 homeldSSltransitional Units, (S of whicb for bomeJess families do to domestic violence) 2006 SoutJd.Udge .Bouse Flre'~ tire Safety Sprlnlder System. , Life safety improvements'to 80 units of extremely low':income of senior andlordisabled bousing owned by King County Housing Authority. . 2007 FUSION TrlUlSitiollal Ho~g , 1 unit upgraded from one--bedrOOm to two-bedroom. 1 new two-bedroomW1il HS3-01 Over five years, assist 100 households to retain lOOHH '49,HH their housin2. 2006 Housing Stability Program 49 bouseholds served from Federal Way Owner Hous1n2 Objectives HSSwOl Over five years assist 75 homeowners (including 75 grants 27 , oWners ofmobiJe homes) with emergency gra,nts and loans and deferred payment loBtlS for housing rebabilitatioJ). 27 projects in Federal Way completed in 2006 by the King County Housing RqWf program~ HSS-D2 Over five years proyide a{fordab~e home purcb~ 10m opportunities for 10 low- and mod~te--income . bouseholds in Federal WaY. Infrastructure Objectives ' CFSI-03 Support community revitalization in lower- Three income areas through three sidewalk, lighting. improvement traffic. or vark imProvement prQjects. project . ,C.-L( ~ " I I . . . Public. Facilities ObJectives CFS 1.:0 1 Proyide capital improvements in five existing Improvement 1 community f~cilities, particularly those that serve of five ' families and children. facilities 200~ Boys & Girls Club.RoofReplacement. , CFSI-02. SuppOrt development of two new community Two . facilities. ' facilities PubJ,lt Services Objectives ' HSSI-OI Maintain and increase the capacity of emergency, ' " servic~ in order to help low-income people meet their basic life needs HSS2-0 I Promote improved transportation access to serviCe delivery sites, including those outside ofFedera1 Way where City residents have access to assistance from regional service providers. HSS2,.03 Support and in~ services available in Federal Way or within close J)l'oximity. . HSS3-O I Encourage programs that promote community involvement by low-income families, , HSS3-02 Continue the fimding emphasis on human services programs' that ad4ress the needs of families with children. . HSS4-0 1 Increase collaborative efforts among loCal government, school districts, and service, providers. (USS4-01) HSS4-02 Participate in countywide and regional efforts to address human service needs. . HSSS-O 1 Provide funding for a wide range of programs to J>I'Omote commUility safety. HSS5-02 Create partnerships with the community; city deparbnents; providers. and others to help keep families and neighborhoods free from fear and -, crinie. Eeonomic Development Objectives ESDI-Ol Assist SO unemployed or under-employed low- 50 3,9 income residents to obtain employment or move individuals individuals into a higher paying job 'over the five-year strateaic DlanninR period. 2006 Employee Development Services by a CBDO project tlirough the MSC 39 clients job placemerirlimJ>I'Ovement. ESD2-01 Attract two new businesses to the community that Two provide jobs/job training to Jow-income reSidents. businesses ESD3-O i Attract lwo new mid-size or large businesses that Two offer livable wage jobs to lo~er-income residents businesses Jiving in Federal Way. h --30 ~ "of. ;. ..:,.:... N o o ~ N o 2 ~ o (,,) N o ~ N o o 0'1 N o g N o o ...., N o o 00 . m ~ =i r- m i: m z -f )> s: o c ~ &;-3l " (I) 0- (I) i1 :E ~ NQ ~& f 'N om g~ (I) 3 (I) ::J - :I: ~ -< . r' I I, . cm~A Federal Way MEMORANDUM DATE: TO: FROM: SUBJECT: , April 18,2008 ;.. Human Services Commission ~" Kelli O'Donnell, COBG Coordinato ' . bOBG Staffing Analysis - Direct titlement 2009-2011 CDBG, Staffing Scenarios: Federal Way estimated the 2005 entitlement for Community Development Block Grant (CDBG) at $867,000 and expected to have $173,400 available from COBGfuncls to staff the program. Two, potential staffing scenarios were developed based upon these estimates as noted .in Attachment A. Actual funding In 2005 was lower than expected and Federal Way COBG funds have been reduced to a CDBG entitlement to $714,719 in 2008 with'$142,944 available for planning and administration if there Is no program income received. The estimates show a reduction of approximately $30,000 over the past 3 years ta administer the COBG program not including the reduction from 2004 to 2005. The two staffing scenarios developed in 2005 included Scenario 1: a full-time grant coordinator and human services planner, a half-time administrative assistant and 15% of the human services manager position being chargee. to COBG and a small amount of funding for expenses for the program. Scenario 2: a full-time grant coordinator, a half":time administrative assistant, a half-time project manager and 15% of the human services manager position being charged to COBG and a small amount of funding for expenses for the program. Additional funds were set aside to pay an outside consultant to complete required National Environmental Policy Act (NEPA)' reviews. The coSt of overhead (office space, computers, phones, copying, etc.) were not included in the scenarios and were expected to be absorbed in the City's general fund. The staff projections were based upon the staffing needed to implement the City's COSG program as it was in 2005 with anywhere from 2-6 capital projects being funded and 4-8 public service projects as well as allocating funds to the housing repair and housing stability projects. The amount of funding available in 2008 would not cover the cost of either of the above scenarios (see 2008 Analysis - Attachment A). Funding would allow for the addition of a half-time administrative assistant and allow a minimum amount of funding for an associate planner or consultant to complete the environmental review requirements of any non-exempt capital projects and a small amount of additional budget costs. With this minimum amount of staffing, the projects through 2011 show a shortfall of approximately $16,000 to $20,000 assuming there is no further reduction to CDBG. Differences in Entitlement ,City CDSG Programs: The cities of Auburn, Bellevue and Kent are direct CDBG entitlement cities In King County that provided staffing information during the 2005 analysis (Attachment B). Updated s~ffing information has been received from the City of Kent as outlined in Attachment B. Entitlement cities have all seen similar entitlement reductions to Federal Way based upon the HUO bUdget adopted by Congress and the addition of entitlement communities sharing the funding. Kent has noted that with the cuts to planning and administration they are only able to fund staffing with COBG. There is no budget for supplies, advertising, publicati9ns, etc. And the general fund will need to absorb $8,214 of personnel costs in 2008 providing the Council approves the budget adjustment. The majority of Kent's , capital funding goes to their internal minor home repair'program. Currently two micro enterprise development projects are funded with COBG and there will be a small capital project funded Page 1 of2 , . . I, I. i I' I I' this year. Public service projects are funded every two years. Conversations with Auburn arid Belfevue .have indicated similar approaches to containing the staff costs of COSG by limiting the capital projects funded that trigger federal regulations that increase staffing costs beyond the set cap chargeable to the program. City's Current Staffing Level and Program: ' The City has also had to increase the sub$idy to the COSG program under the current contract with King County. The COSG budget used to cover the cost of the full-time program coordinator and some of the operating costs of supplies, publication, etc. with the City picking up the cost of office space, computer/phone, copies, mailing, etc. With the cuts to COSG and the decline in program income, 2008 is tl:le first year that the salary of the COSG coordinator will not be entirely covered ($595 shortfall) and no operating costs will be covered by the prqgram. The impacts of the reduction to COSG have been softened for Federal Way by program income received from the Housing Repair Program. loan repayments and additional ceiling being available from the CDSG Consortium increasing planning and administration from $71,470 to $85,977. Under the Joint Agreement to participate in the King County CDSG Consortium, Federal Way has been limited to two-stand alone capital projects and four public service projects as outlined In the COBG Entitlement memo in exchange for 12%, of our COBG entitlement. Being part of the larger consortium has allowed Federal Way to fund a variety of projects and programs that would not have been feasible without hiring additional staff for the program. King County provides the project management for capital projects, environmental review, relocation, and oversees Davis-Bacon and other federal labor standards of the COSG program on Federal Way projects. Federal Way retains the ability to allocate funding to projects and is responsible for administering parts of the program. In order to meet the requirements of the current program, 75% of the coordinator's position is needed .With the remaining tim. e used for regional planning, meeting with local agencies, and co, ordination with internal departments. With the implementation of the 10 Year Plan to End Homelessness in King County and corresponding State funding and the adoption of the Veteran and Human Services Levy, the staff time required to monitor and have input into these systems has grown without any additional staffing. Existing staffing in human services has also limited any City response to the,current housing crises other than cursory monitoring of its impacts on our residents. Direct Entitlement Decision and Staff Recommendation: The amount of funding available to support staffing from the CDBG program would be enough to add some administrative support staff and a small amount to meet NEPA requirements. The proposed staffing scenarios would provide only for a very limited COSG program and require decisions to be made on how to fund projects that do not trigger the staff intensive regulations such as Davis-Bacon and/or relocation. Although we are limited through our King County contract, the staffing at King County Is at a higher level and includes staff with training in these and other regulations. Returning to direct entitlement would require the full attention of the COBG Coordinator position on preparing the required reports to HUD and'implementing the systems necessary to administer the program within the regulations. COBG staff would no longer be able to participate in the regional and sub-regional plans to address homelessness. Additional staffing in human services would be required to maintain our current levels of participation, The recommendations from the 2006-2009 entitlement decision were based upon the expectation of cuts to the program and impact on staffing levels. It Is expected that small cuts to the program will continue in the foreseeable future. Staff recommends continuing in the King County Consortium as long as no major changes are made to the interlocal agreement. 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I 1:1: ~ I' c It 888 .. ; l I 8 I It I .....!tr I' ! , J I .. :fJI~ f1 ~ ~~~J ,. :3 0 888 II 3 0 , I I !irl ~ ~ o PI Ii m .......~ ~ ... "'''''''1 . .. 0 fl ;~~f ::r ~~) I 3 (I) A~ 88~ } a txJ _~~,~~~!.~_~~~_!.!N~_ D~~_='_~~~_~~2..~Q,~~______..,___.,,_.....__,__,_....____...."..__...______."......,.E!E~~~.~-------- CITY OF FEDERAL WAY . CITY COUNCIL AGENDA BILL SUBJECT: Ratification of 1 51 Amendment to VCC's Governing Interlocal Agreement POLICY QUESTION: Should the City of Federal Way allow ratification of the ]st Amendment to the Valley Communication's Governing Interlocal Agreement extending the member city rate to Valley Regional Fire Authority? COMMITTEE: Parks, Recreation, Human Services and Public Safety Council Committee MEETING DATE: May 13,2008 CATEGORY: IZI Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other ~!~-!"!~!Q~!_!\_~.:J2~p':1!Y_g,IE~f~~y.,L,.H~.~_g._.__._............,_._..__._,._....._....__.,',.~~~~~?,~~~~_,~,~R~~~~..__,__'_"__ " Attachments: I. First Amendment to Valley Communication Center ILA 2. PRHS&PS Memo Options Considered: . 1. Accept the VCC Administration Board recommendation to amend the Interlocal Agreement 2. Reject the recommendation to amend the Interlocal Agreement STAFF RECOMMENDATION: Staff recom~ends Option 1. CITY MANAGER ApPROVAL: , \ \ r < DIRECTOR ApPROVAL: I.J I",f",_ "'ir/M- .6/."L. 'YAV)ilJ" Committee . Council ' COMMITTEE RECOMMENDATION: PRPS recommends Option .-L Committee Member ROPOSED COUNCIL MOTION: HI move approval of the ratification to the 1st Amendment to Valley Communications Center Governing Inter/ocal Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # ] ST reading Enactment reading ORDINANCE # RESOLUTION # . CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT . DATE: TO: VIA: FROM: SUBJECT: May 13, 2008 Parks, Recreation, Human Services and Public Safety Council Committee Neal J, Beets, City Manager Brian J. Wilson, Chief of Police Ratification of 1 sl Amendment to Valley Communications Center Governing Interlocal Agreement Backl!round Changes to Valley Com's governing agreement requires ratification by the legislative bodies of V alley Com's five member cities. When the City of Federal Way became a Valley Com member city in 2000, joining the original four member cities of Auburn, Kent, Renton and Tukwila,Valley Com's governing interlocal agreement was rewritten to reflect the change, Then, as now, Federal Way's fire protection services were provided by King County Fire Protection District No, 39 (KCFPD#39), doing business at the time as the Federal Way Fire Department and doing business now as South King Fire and Rescue. . Valley Com customer agencies pay for emergency call receiving and dispatch services based on each agency's total dispatched calls for service, but mernber cities pay a lower rate than contract agencies. When the Valley Corn governing interlocal agreement was rewritten in 2000, the member cities agreed to extend the member city rate to KCFPD#39 because the Fire District provided service to Federal Way. Since January 1, 2007, the Valley Regional Fire Authority (VRFA) has provided fire protection services for the City of Auburn. In order to extend the member city rate to VRF A as is done now for KCFPD#39, the VCC Administration.Board directed staff to submit the attached 1 SI Amendment to VCC's Governing Interlocal Agreement to VCC's member cities to for ratification, because VRFA serves Auburn in the same manner KCFPD#39 serves Federal Way. While preparing the amendment to the VCC governing agreement, staffreviewed the Service Level Agreement (SLA) between Valley Com and the Federal Way Fire Department. The amendment changes references to the Federal Way Fire Department to King County Fire Protection District No. 39, the agency's legal name. Action: Consider ratification of the 1 SI Amendment to VCC's Governing Interlocal Agreement. . I . . . FIRST AMENDMENT TO VALLEY COMMUNICATIONS CENTER INTERLOCALAGREEMENT RECITALS A. The undersigned municipal corporations, Auburn, Federal Way, Kent, Renton and Tukwila, the "Member Cities" which compose the Valley Communications Center ("VCC") entered into an Interlocal Agreement ("VCC Interlocal Agreement") on or about April 17, 2000, that sets forth certain provisions, rights and obligations among the Member Cities. B. The Valley Regional Fire Authority ("VRFA") is a new Regional Fire Protection Service Authority formed to provide fire and emergency medical services within its jurisdictional boundaries which boundaries include the City of Auburn. C. The VCC Interlocal Agreement permitted the City of Federal Way to enter into a further interlocal agreement with King County Fire Protection District No. 39 for purposes of providing fire and emergency medical services dispatch via the City of Federal Way's membership in VCc. D, The City of Auburn now seeks to enter into an interlocal agreement with VRFA and VCC for the same purpose and in the same manner. E. The City of Federal Way seeks to have VCC recognize King County Fire Protection District No, 39 as the Federal Way Fire Department's successor in interest for all purposes under this Agreement. NOW, THEREFORE, in consideration of the mutual rights and obligations established in the Amendment, the Member Cities hereby agree as follows: AGREEMENT 1. The following provisions are hereby added to the VCC Interlocal Agreement: Per Auburn City Council Resolution 4091 and subsequent approval by public vote, fire protection and emergency medical services previously provided by the City of Auburn became the responsibility of VRFA, a Regional Fire Protection Service Authority, which subsequently began providing fire protection and emergency medical services to the City of Auburn effective January 1, 2007. VCC acknowledges VFRA will function as do the other Member City Fire Departments, for purposes of its representation on the Operating Board and for purposes of calculating and remitting payment for dispatch services. First Amendment to Interlocal Agreement Page 1 of 5 (February 27, 2008) It is acknowledged that King County Fire Protection District No. 39 is the successor in interest to all rights and obligations of the Federal Way Fire Department and will be recognized as such for all purposes under this Agreement. . 2. The other terms of the VCC Interlocal Agreement shall remain the same and shall be in full force and effect. 3. This Amendment may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. 4. This Amendment shall be effective upon the last date of execution. IN WITNESS WHEREOF, the undersigned hereby affix their hands and seals. CITY OF KENT, WASHINGTON CITY OF TUKWILA, WASHINGTON By: Print Name: Its: Date: By: Print Name: Its: Date: . CITY OF AUBURN, WASHINGTON CITY OF RENTON, WASHINGTON By: Print Name: Its: Date: By: Print Name: Its: Date: CITY OF FEDERAL WAY, WASHINGTON By: Print Name: Its: Date: (Notary Acknowledgments Appear on Next Page) P: \Civil\Files\OpenFiles\024 7\FirstAmendmentInterlocalAg reement. doc . First Amendment to Interlocal Agreement Page 2 of 5 (February 27, 2008) . . . STATE OF WASHINGTON ) . ss. COUNTY OF KING ) I hereby certify that on the day of , 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF KENT as its , and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument, -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires STATE OF WASHINGTON ) COUNTY OF KING ) ss. I hereby certify that on the day of , 200_, I know or have satisfactory evidence that ;s the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF TUWKILA as its , a nd such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement Page 3 of 5 (February 27, 2008) STATE OF WASHINGTON ) COUNTY OF KING ) ss. . I hereby certify that on the day of , 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF AUBURN as its , and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument, -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires . STATE OF WASHINGTON ) . ss. COUNTY OF KING ) I hereby certify that on the day of , 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF RENTON as its , and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington reSiding at My appointment expires . First Amendment to Interlocal Agreement Page 4 of 5 (February 27, 2008) . . . STATE OF WASHINGTON ) COUNTY OF KING ) ss. I hereby certify that on the day of , 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF FEDERAL WAY as its , and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. . NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement Page 5 of 5 (February 27, 2008) g; OF FEDERAL WAY LAW DEPARTMENT CT PREPARATiON/DocUMENT REVIEW/SIBNATURE ROUTINB SLIP 1. ATIND DEPTJD .: FEDERAL WAY , 2. O"'~JIINn"' PE"SO e,f ~~t.s~ . EXT: 4li~( 3. DATE REQ. BY: "t.- /u:- J...-. , .. 4. TYPE a.. DacUMIENT RlEquEeTlEa (CHECK aNEJ: o ....O_...ONA... BIE_.CIE. ADII_lENT o MAINTIENANCRILA.OII ADlllElEMlENT o Pu.uc wallK. CONTllACT o SMALL Pu.uc wallKa CONTIlACT 11._ T...... ...._ o PURDH_IE A.R_IENT .MAY_A.... ._._ OREAL IESTATIE PulleHA.1E . BALE. AIIRIEIE...lENT o BECURITY Daau...1ENT - -. --.. -_ AII__... ....N....N........... 11_ o CONTIIACTOII BCLlECTION aaau...IENT ...... IIPWo ~ 11",1 [] CDNTIIACT A...IEN_IENT AD#I ~A.IEMIENT 7 aTHIEII :rIA f.ev louJ' \f OJ I' t-'1 Go ~ Aj ~ r 6. NAME OF CONTRACTOR: (,l-h" /!.5 "t' A-v.htif"~ , AaaRE..: ~vk -h, 1c:.Y'1 l? ru 1M leI/' I Ct -h, 5. PRO"ECT NAME: L<.~"".r, TuLL WI I'" ( Rev. iul. , ('It '( PAAJ- PHaNE: FvJ TY"E or PEReON OR ENTITY (CHECK aNE>>: o INDIVIDUAL. , 0 ]JDLE ....O_IETDtI.HI.. [] PAIITHE...H... "J2rCDII..OllAnON STATE: TAX lo#,.B#i SIDNATURE NAME: TITLE: 7. SCOPE OF WORK: ATTACH EXHI.IT A' A CO.....LETE AND DETAILED DEeCRIPTlaN aF'THE SERVICES DR SCOPE OF' WORK, INCLUDIND CO.....LET.ON OATES FOR EACH pHAaE 0.. WORK AND LOCAnON or WORK. B. TERM: COM...ENCEMENT DATE: Ca.....LETION DATE: . 9. TOTAL COMPENSATION: . ('NCLUDES EXPENSES AND SALE. TAX, IF' ANV) .... GALDULAT8D ON .-uIIL..... ~ a~ . "'lTADM ....SOULaIt Dr ~ TI'I't.R8 ...... MOUIILY .........t RElMeUReAeLE EX"ENSEe: o YEa o YES ONa I.. VES, ...AXI...UM aOLLAR A...OUNT: $ I. SALE. TAX OWED? ONo Ir VE8. . PAID rn o CONT_OTOR OCITV 1 D. SELECTION PROCE.. USED (CHECK ONE): D RIEQUIEIIT F'OR BIDII 0 REQUE.T nJR QUOTEII D REQUEIIT F'OII PRD..OBALII 0 REQUEIIT FOR QUALlF'ICATIONII o AIICHITECT & ENGINEER L'ST o ....ALL wallKS ROIlTlER ~LAW OIE..ART...ENT ~ CITY MANA.EII ~C'T" CLERK o BIGNEO CO"" II"CK TO DR.OINATINlJ DEI"T. o ASSIGNED AD II ~ C'\~~ o PURCHASING: PLEA.E CHARGE TO: INITIAL/DATE A..PIIIOVEO ~ . t(jf:i) fJ/J\ - :Jo~~"'t.J 1 1. CONTRACT REVIEW . ~"IECTO" ~W CALL. CONTRACT.' ..z'\RISK MANAllIEMENT ~ "-I lAL.L. DDNY...cw. CJtDC"' .......aM...y., GDMY""""'" ..LIrD'TIIIN oaau....NT. r{J-URDHAIIINII 12. CONTRACT SIGNATURE ROUTING COMMENTS 14VLtl"w.l, ~'lf\t ~y~ ell; I~e't ~ ~I { of \i~l{~ c-./~lAI,M.~e, '-'l-~~. P(U>'t ~i5.P ~ t L.",~ ~ ~ ~cJ~'" ~voLi~"5 ~-a z./u-. ~Y\l5 J . WHITIt . alllIO.HAL .T....... WI"'H eo.."r"ACT CANARY. CLC"IC TD .TA" PINK. LAW OC"'T. aOLDENllaD. O_IO.NATtNG .T..", La"'. ."cv "'S' ~ ~ {)~()\{J . VALLEY COMMUNICATIONS CENTER INTERLOCAL AGREEMENT THIS AGREEMENT is entered into among the undersigned municipalities, the cities of Auburn, Federal Way, Kent, Renton, and Tukwila, all of which ~e municipal corporations under the laws and statutes of the State of Washington (the "Member Cities"). RECITALS WHEREAS, the undersigned mUnicipal corporations have established and maintain a consolidated emergency services communication center, known as the "VALLEY COMMUNICA nONS CENTER" ("ValleyCom"); and WHEREAS, this agreement is formed to be consistent with the provisions and terms of the "Interloca1Cooperation Act" pursuant to RCW 39.34, et seq.; and WHEREAS, ValleyCom provides improved police, fire and medical aid service . communications within the boundaries of the existing, established consolidated service area at a minimum cost to the participating local governments, together with such other governmental units that have contracted with ValleyCom for communications services; and WHEREAS, one ofValleyCom's objectives is to provide consolidated telephone, radio and alarm communications and dispatching services for participating local government units; and WHEREAS, the continued maintenance, operation, and improvement ofValleyCom will be of substantial benefit to the citizens of the undersigned cities and the public in general; . VALLEY COMMUNICA nONS CENTER AGREEMENT - 1 C:\TEMP'lVallcyCOIIIApocmonI.y.....doc ORIGINAL . NOW THEREFORE, it is hereby agreed and covenanted among the undersigned as , follows: 1. Valley Communications Center - Membership, Authority, and Powers. On August 20, 1976. the cities of Auburn, Kent, Renton. and Tukwila founded a governmental administration agency pursuant to RCW 39.34.030(3)(b). which was known as the "VALLEY COMMUNICATIONS CENTER ("ValleyCom")." V alleyCom has the responsibility and authority for emergency service communications and all related incidental functions for communicating and dispatching services between the public and the participating cities' public safety departments in the furtherance of improved public safety and emergency response. Since its fonnation, ValleyCom also has served. and continues to serve, other . municipal corporations ("Subscribing Agencies") that exist within the logical. physical service area and that need emergency service communications. Accordingly, all existing Subscribing Agency agreements are hereby ratified and confirmed. Any agreement with additional municipal entities shall be in writing and approved, by ValleyCom as provided for in this agreement. In furtherance of protecting public safety and emergency response in the South King County region. the City ofFedera1 Way, currently a Subscribing Agency, has requested to become a fully participating Member City. On August 4,1999. ValleyCom's Administration Board agreed to iric1ude Federal Way as a full. participating Member City, commencing January 1,2000. Accordingly, ValleyCom's participating Member Cities are VALLEY COMMUNICATIONS CENTER AGREEMENT - 2 C:\TEMPWalleyC...............LFinolcloc . . . . hereby revised to include Federal Way, and, as used hereafter in this agreement, any reference to the "Member Cities" will include the cities of Auburn, Federal Way, Kent, Renton, and Tukwila. In addition, the City of Federal Way may enter into an interlo<<al agreement with the Federal Way Fire Deparbnent for the purposes of providing fIre and emergency medical services dispatch via the City ofFedera1 Way's membership in ValleyCom. Upon ,execution of the interlocal agreement, the City of Federal Way may, at its option and under such tenns and conditions as Federal Way deems proper, appoint the Federal Way Fire Department to function, as do the Auburn, Kent, Renton, and Tukwila'Pire departments, for the purposes of its representation on the Operations Board and for the pwposes of calculating and remitting payment for dispatch services. Subject to addition, amendment or removal by the Administrative Board, ValleyCQm's powers shall include, but not be limited to, the following: a. Recommend action to the legislative bodies of the participating members; b. ' Review and approve budget expenditures; c. Establish policies for expenditures of budget items for the Center; d. Review and adopt a persotmel policy for the ValleyCom Center; e. Establish a fund or special fund or funds as authorized by RCW 3934.030 for the operation of the ValleyCom Center; f. Conduct regular meetings as may be designated by the Administration Board; g. Determine what services shall be offered and Wlder what terms they shall be offered; h. Enter into agreements with third parties for goods and services necessary to fully implement the purposes of this agreement; 1. Establish rates for services provided to other members, subscribers or participating agencies; J. Direct and supervise the activities of the operations board and the Center Director; VALLEY COMMUNlCA nONS CENTER AGREEMENT - 3 C:\TEMIW~IIlII,doc 2. k. Incur debt in the name of the Center to make purchases or contract for services necessary to fully implement the purposes of this agreement; Enter into agreements with, and receive and distribute fimds, from any federal, state or local agencies; Receive all funds allocated to the Center from its members; To purchase, take, receive, lease, take by gift, or otherwise acquire, own, hold, improve. use and otherwise deal in and with real or personal property, or any interest therein, in the name ofth~ Valley Communications Center; To sell, convey, mortgage. pledge, lease, exchange, transfer. and otherwise dispose of all of its property and assets; To sue and be sued, complain and defend. in all courts of competent jurisdiction in the Center's name; To make and alter bylaws for the admiriistration and regulation of its affairs; Enter into contracts with future participating members and subscribers to provide communications services; To hold radio frequency licenses to enable the Center to operate radio communications and dispatch systems to meet its public safety responsibilities; and Any and all other acts necessary to further ValleyCom's goals and purposes. . 1. m. n. o. p. q. r. s. t. Duration of Agreement. The term of this agreement shall be for five (5) . years from its effective date and. thereafter, shall automatically extend for additional five (5) year periods unless tenninat~ as provided in this agreement. This agreement shall not terminate until all bonds issued by the Valley Communications Center Development Authority have been paid and retired. 3. Withdrawal and Termination. 3.1 Any Member City may withdraw its membership and terminate its participation in this agreement by ,providing written notice and serving that notice on the other Member Cities on or before December 31 in anyone year. After providing appropriate notice as provided in this section. that Member City's membership withdrawal shall become VALLEY COMMUNICATIONS CENTER AGREEMENT - 4 c:\TI!MP'IV~F"""'doc . . effective on the last day of the year following delivery and service of appropriate notice to all other Member Cities, 3.2 Three (3) or more Member Cities may, at anyone time, by written notice provided to all Member Cities, call for a ,complete termination ofValleyCom and this agreement. Upon an affirmative supennajority vote (majority plus one) by the Member Cities, ValleyCom shall be directed to wind up business, and a date will be set for final termination, which shall be at least one (1) year from the date of the vote to tenninate this agreement. Upon the final tennination date, this agreement shall be fully terminated. . 3.3 In the event any Member City fails to budget and provide the required annual membership fimding for ValleyCom, the remaining Member Cities may, by majority vote, immediately declare the underfunding City to be terminated from this agreement and . to have forfeited all its rights under this agreement as provided in Section 3.5. The remaining Member Cities may, at their option, withdraw ValleyCom's emergency communications support with that City or, alternatively, enter into a Subscribing Agency Agreement with that City under tenus and conditions as the remaining Member Cities deem appropriate. 3.4 Time is of the essence in giving any termination notice. 3.5 If an individual Member City withdraws its membership in ValleyCom, the withdrawing city will forfeit any and all rights it may have to V alleyCom' s real or personal property, or any other ownership in ValleyCom, unless otherwise provided by the Administration Board. . VALLEY COMMUNICATIONS CENTER AGREEMENT - 5 C:\TEMP\V~__,FiDoLdoc 3.6' Upon termination of this agreement, all property acquired during the . life of the agreement shall be disposed of in the following manner: a. All real and personal property purchased pursuant to this agreement shall be distributed based on equal shares apportiQned to those Member Cities still existing on the day prior to the termination date; and b. All unexpended funds or reserve funds shall be distributed based on the percentage of total annual charges assessed by the Administration Board during the period of this agreement and paid by each Member City. 3.7 Notwithstanding any, of the other rights, duties or obligations of any . , Member City under this Section 3. the withdrawal of any member City shall not discharge or relieve any Member City of its obligations to the Valley Communications Center Public Development Authority. . 4. AdmiDistration Board. 4.1 The affairs ofValleyCom shall be governed by an Administration Board composed of one member from each participating Member City, and that member shall be the Mayor or his or her designee, Each Board member shall have an equal vote and voice in all Board decisions. Unless otherwise provided, Robert's Revised Rules of Order shall govern all procedural matters relating to the business of the Administration Board. 4.2 A Presiding Officer shall be elected by the Board's members, together with such other officers as the majority of the Board may detennine. There shall be a minimum of two (2) meetings each year. and not less than fifteen (15) days notice shall be given to all members prior to any meeting. Unless otherwise designated by the Presiding V ALIEY COMMUNICATIONS CENTER AGREEMENT - 6 C:\TI!MP\VaIIoyComAar_FinlLdoc . . . . Officer, the frrst meeting shall be held on the second Tuesday in February of each year to review the prior year's service and the second meeting shall be on the second Tuesday in September.' of each Year to review and present a budget. Other meetings may be held upon request of the Presiding Officer or any two (2) members. 4.3 The Administration Board shall be authorized to establish bylaws that govern procedures of that Board and V alleyCom' s general opemtions. s. Operating Board. 5.1 There is further established an Operating Board which shall consist of two (2) members of each participating Member City's Public Safety Department{s), including the head of those Department(s) and/or their designee(s). Additionally, the Subscribing Agencies shall, by majority vote, elect one (I) at-large member to represent the Subscribing Agencies' police departments and one (1) at-large member to represent the Subscribing Agencies' fire department on the Operating Board. At the time set for election of the at-large members, only the Subscnbing Agency representatives then in attendance will participate in the election. the Member Cities' Operating Board representatives shall not participate in the at-large member elections. The at-large members shall serve one-year terms, unless amended by majority vote of the Operating Board. The pmpose and duties of the Opemting Board shall be established by the Administrative Board. Each Operating Board member shall have an equal vote in all Board decisions. The Operating Board shall be authorized to establish bylaws that govern its procedures. Unless otherwise provided, Robert's Revised Rules of Order shall govern all procedural matters relating to the business '. of the Operating Board. VALLEY COMMUNICATIONS CENTER AGREEMENT - 7 C:\TEMPlV~FinaLdoc 5.2 The Operating Board shall elect a Presiding Officer frorn its members . and shall detennine the time and place of its meetings; however, the Operating Board shall hold at least one (1) regular meeting each month at a time and place designated by the Presiding Officer or by a majority of its members. Special meetings may be called by the Presiding Officer or any two (2) members upon giving all other members not less than 24 hours prior written notice (electronic or facsimile notice acceptable). In an emer~ency, the Operating Board may dispense written notice requirements for special meetings, but must, in good faith, implement best efforts to provide fair and reasonable notice to all Operating Board members. 6. VaUeyCom Director. ValleyCom's current director is hereby confirmed. Upon the occurrence of a temporary or permanent vacancy in the Director position, the Operating Board shall recommend to the Administration Board a person to act as . ValleyCom's Director. The Director shall be responsible to the Operating Board and shall advise it from time to time on a proposed budget and other appropriate matters in order to fully implement the purposes of this agreement. The Director shall administer ValleyCom in its day-to-day operations consistent with the policies adopted by the Administration Board and/or the Operations Board. The Director shall have experience in teclmical, financial, and administrative fields and his or her appointment shall be on the basis of merit only. 7. Personnel Policy. 7.1 The Operating Board shall, as necessary from time to time, submit to the Administration Board a proposed ValleyCom personnel policy for the Administration V ALLBY COMMUNICATIONS CBNTBR AGREBMBNf - 8 C:\TEMPlV~,,.,,,,,doc . . Board's approval, rejection or modification. All modifications or revisions must have the final approval of the Administration Board. 7.2 At the time ValleyCom was first formed, the ValleyCom personnel policy previously provided for appointment to ValleyCom's staff from pers()nnel that were permanently appointed or assigned as dispatchers in the participating Member Cities prior to fonnation. Accordingly, for a period of one (1) year from the time the Federal Way Fire Department begins its transition to ValleyCom for dispatch services, ValleyCom shall give preference in hiring to those persons that were permanently appointed as dispatchers in the Federal Way Fire Department, if those persons have the skills and a6ilities necessary to perform required job functions. Additional and subsequent employees. with the exception ofValleyCom'sDirector, shall be appointed by the Director upon meeting the qualifications . established by the Operating Board and adopted by the Administration Board. No employees shall be commissioned members of any emergency service, but may be eligible for membership under the Public Employees Retirement System, as provided by law. 8.0 Budget. 8.1 'The Director shall present a proposed budget to the Operating Board on or before August 15 of each year, which budget shall then be presented to the Administration Board not later than September 1 of each year: However, should the Administration Board elect to budget on a biennial; rather than annual, basis, the August 15 and september 1 deadlines established in the previous sentence shall only apply every other year. Thereafter, the Member Cities shall be advised on the programs and objectives as contained in the proposed budget and of the required financial participation for the following . VALLEY COMMUNICATIONS CENTER AGREEMENT - 9 C:\TEMP\ValleyC~F"-.doc year. The allocation of prorated firiancial participation among local governments shall be the . percentage of dispatched calls attributed to each jurisdiction compared to the total dispatched ,calls. The percentages shall be applied to the current approved budget less revenue from outside sources: Upon approval by each participating Member City of its budgetary allocation for ValleyCom's operation in the following year, and upon verification thereof to ValleyCom, the Administration Board shall, after a public hearing as provided by law, adopt its final budget for the following year, Me~ber Cities shall be billed bimonthly and payments made on or about the first day of Febniary, April, June, August, October, and December of each year, ValleyCom will bill Subscribing Agencies in accordance with approved agreements between ValleyCom and those Subscribing Agencies. 8.2 In the ,event the City of Federal Way has not become a Member City by January 1, 2000, all dues paid by Federal Way as a Subscribing Agency in the 2000 . calendar year will be credited against the budgeted Member City obligation assigned to Federal Way for the 2000 calendar year, and Federal Way's status as a Member City will be ratified and relate back to January 1,2000. 9. Contracts and Support Services. The Administration Board (or the Operating Board or the Director, if so designated by the Administration Board) shall, as necessary, contract with appropriate local govenunents for the use of space for its operations, and for staff and auxiliary services including, but not limited to, records, payroll, accounting, purchasing and data processing. VALLEY COMMUNICATIONS CENTER AGREEMENT - 10 C:\TI!MP\V~,FNI,doc . . . . 10. Polley and System Evaluation. The Director shall actively and continuously consider and evaluate all means and opportunities toward the enhancement of operational effectiveness of emergency services so as to provide maximum and uhimate benefits to the members of the general public. The Director shall present his or her recommendations to the Operating Board from time to time. Any substantive change or deviation from established policy, however, shall have the prior approval of the Administration Board. 11. Additional Service Authorized. The Administration Board shall evaluate and determine the propriety of including additional communications and ~spatching services for local govenunents, whenever so requested, and shall determine the means of providing those services, together with its costs and effects. These additional services may include. but shall not be limited to, the following: allowance for public and private buildings, additional commWlications and dispatching operations, and any related incidental functions. 12. Inventory and Property. 12.1 Equipment and furnishings for ValleyCom's operation shall be acquired by ValleyCom as provided by law. If any Member City furnishes equipment or furnishings for ValleyCom's use, title to the same shall rest with the respective local entity unless that equipment is acquired by ValleyCom. 12,2 The Director shall, at the time of preparing the proposed budget for the ensuing year, submit to the Operating Board a complete inventory together with current valuations of all equipment and furnishings owned by, leased or temporarily assi~ed to ValleyCom. In case of dissolution of ValleyCom. any assigned or loaned items shall be VALLEY COMMUNICATIONS CENTER AGREEMENT - 11 C:\TEMPIVoDc,comAp<emalI.FiIooldcc returned to the lending governmental entity and all other items, or funds derived from the . sale thereof, shall be refunded and distributed to Member Cities in equal shares. However, to the extent ValleyCom liquidates all or part of the existing communications facility Oocated at 23807 98th Avenue South, Kent, Washington, 98031) or its property and equipment, the funds derived from the sale thereof will be refunded and distributed to the four original Member Cities only, Auburn, Kent, Renton and Tukwila. 12.3 Own~hip of Real Property. Title to real property purchased or otherwise acquired shall be held in the name of the Valley Communications Center; provided, however, that for valuable considenltion received, VaUeycom may convey ownership of any real property as may be approved by a majority of the Administration Board. 13. Local Control and Interconnect. Each Member.City and each Subscribing . Agency shall retain the responsibility and authority for its operational deparbnents and for such equipment and services as are required at its place of operation to interconnect to ValleyCom's operations. Interconnecting equipment and services may be provided for ValleyCom's budget and operational program. 14. Dispatch Facility, Financing, and Construction. 14.1 In order to address increased growth and to provide necessary services for Member Cities and for Subscribing Agencies, the Administration Board has determined to construct a new dispatch facility. The Member Cities shall contribute to the financing of the development of the new dispatch facility on a pro-rata basis, each Member City paying VALLEY COMMUNICATIONS CENTER AGREEMENT - 12 C:\TEMP\V~.y_doc . . twenty percent (20%) of the total cost of development, less contributions from grants, other public agencies, or other sources. .14.2 The new ValleyCom Dispatch Center, including all equipment, furnishings and fixtures, will constitute a critical link to the Member Cities and the Subscribing Agencies' ability to provide police, fire, and life safety protection services, particularly in times of a critical emergency or natural disaster. Consequently, this new center is essential to the preservation of the public health, safety and welfare. As a result, this center's equipment, furnishings and fixtures are unique and subject to special standards. Accordingly, based on the facts preserited in this subsection, it is hereby resolved that the established policy of the Member Cities is that the new ValleyCom Dispatch Center constitutes a "special facility" under RCW 39.04.280 (l)(b), and all purchases of any kind . or nature for the new ValleyCom Dispatch Center shall be exempt from competitive bidding requirements. 14.3 The Administration Board shall authorize, and the Chair of the Administration Board, or his or her approved designee, will execute contracts for the ~evelopment of the new ValleyCom Dispatch Center. These contracts may include, without limitation, contracts for architectural, design, communications, project management services, real estate acquisition, engineering, and construction. 14.4 The Member Cities will finance the property acquisition and construction of the new facility as agreed by the Administration Board and as provided by law. . VALLEY COMMUNICATIONS CENTER AGREEMENT - 13 C:\TEMP\VollcyC~.rmal.doc 15. Legal Assistance. The participating municipal entities agree to furnish legal . assistance, from time to time, as approved by the Administration Board. The Administration Board may contract with the City Attorney of a participating city. 16. E911 Participation. ValleyCom may implement or contract for implementation of an E911 System for use within the area served, inso~ar as is practical. 17. Intergovernmental Cooperation. VaIleyCom shall cooperate with local. State and Federal governmental agencies according to guidelines of the Police Dispatching Study in order to maximize the utilization of grant funds for equipment and operations. 18. Compliance with Criminal History Records Information Laws. ValleyCom shall bear full responsibility for ensuring that the law enforcement data . communications network and any Criminal History Records Information received by means of that network, shall be used solely for the purposes of the due administration of the crim.inallaws or for the purposes enumerated in Chapter 43.43 RCW, as now enacted or hereafter amended. ValleyCom shall esta~lish rules and regulations governing access to. security for. and operation of the data communications network and any Criminal Justice Records Information received by means of that network. 19. Hold Harmless. Each Member City shall defend. indemnify and save all other Member Cities harmless from any and all claims arising out of that City's negligent performance of this agreement. Any loss or liability resulting from the negligent acts, errors; or omissions of the Administration Board, Operation Board. Center Director and/or staff. VALLEY COMMUNICATIONS CENTER AGREEMENT - 14 C:\TEMPlVaDc,c"""","",",.final.doc . . while acting within the scope of their authority under this agreement, shall be borne by the Valley Communications Center exclusively: The provisions of this Section 19 shall survive the termination or expiration of this agreement. 20. Repealer and Ratification. All prior jnterlocal agreements entered into among the four original Member Cities are repealed as of the effective date of this agreement All existing Subscribing Agency agreements will remain in effect. All prior acts taken by ValleyCom or the Member Cities that are consistent with this agreement and any prior Member City interlocal agreements are hereby ratified and confirmed. 21. Filing of Agreement. Upon execution, this agreement shall be filed with the . City. Clerks of the respective Member Cities, the Secretary of State, and such other govenunental agencies as may be provided by law. 22. Severability. If any part, paragraph, section or provision of this agreement is adjudged to be invalid by any court of competent jurisdiction. such adjudication shall not affect the validity of any remaining section, part or provision of this agreement. 23. Execution and Effective Date. This agreement, and any amendments, shall be executed on behalf of each Member. City by its duly authorized representative and pursuant to an appropriate motion, resolution, or ordinance. The agreement, or any amendment, shall be deemed adopted and effective upon the date of execution by the last authorized representative. . VALLEY COMMUNICATIONS CENTER AGREEMENT - 15 C:\TEMP\V~FinoI.doc . 24. Counterparts. This agr~ent may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. IN WITNESS WHEREOF, the undersigned hereby affix their hands and seals. CITY OF KENT, WASHINGTON: CITY OF TUKWILA, W ASHlNGfON: . By: Print N Its: Date: By:~ M 1V\.J4W Print Name: Steven M. Mullet Its: Mayor Date: 4-11-00 CITY OF AUBURN, WASHINGTON: CffY OF RENTON, WASHINGTON: By:~A.~ Print Name: Charles Booth . Its: Mayor . Date:_ _ ,;..f-/1-()() By: ~ ~"'~ Print N e: Jesse Tanner Its: Mayor Date: 4/6/2000 . CITY OF FEDERAL WAY~ WASHINGTON: e: David H. Mose e , r.M~ 'If I CJr Ntllllw Ack1Il1wkd~~"'Blts A_,. till F.u.wiII. 'liB V.ALLEY COMMUNICATIONS CENTER AGREEMENT - 16 C:\TEMPlV~Y""'doo; . . . . STATEOFWASHINGTON ) : ss. COUNTY OF KING ) ~~ On this7day of , 2000, before me a Notary Public in and for the State of Washington, personally appeired Jim White, to me known to be the Mayor of the City of Kent, a Washington municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act of said corporation, for the uses and pwposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument. -Notary Seal Must Appear Within 17Iis Box- IN WITNESS WHEREOF. I have hereunto set my hand and official seal the day and year fust_~"~~/~-::.. ..,:~~.~...;. ',' l~~. ...".~...r.v, ..... .' .'. f" fJ\ . '. . Of. .,.,~- :: _ .. .. ~ A~L.!. .. _ ;: Z " .. r 1D :I'~ :.: : ......_ lit :~ :: ~ ~'. ,6"e..1C" : i ~ ~ .,1.. ,> . .... :Jt.~ '. .A "~"l'--::_a.. ..0 ~ ''-'. ~..~;:f . o~. .....~-.... , .... "AS'" ~,.." "',.."...,....",," N I--~,:. NOTARY PUBLIC, in and for of Washington. residing at My appointment expires STATE OF WASHINGTON ) : ss. COUNTY OF KING ) . On this _ day of Ap~1 I I ( . 2000, before me a Notary Public in and for the State of . Washington, personallyapJieared .5TEt1EiCJ m I11t1Uc=r, to me known to be the tnA<-(oY'( _ of the City of TukwDa, a Washington municipal corporation that ex~ted the foregoing instrument, and acknowledged it to be the free and voluntary act of said corporation, for the uses and purposes mentioned in this instrument, and on oath stated that they were authorized to execute said instrmnent. -NottIry Seal MllSt.Appear W"1Ihin This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first abo . -........."'" ve~s C '\, ?~"':.:.......'f"'~1 ~~. n ~ ; ,,';:'\ON E.tc;.. 'c,', f lq...~ ~". I, 1 ~ if o"{~RY ~\ ~ . ~..., ~.g ~_.- (j J ~ '.:f~c G.JA/I $ ~"fU ", .... ~~../ .fNOTARYPUlIUC.in~ f" ~...~:.~.~:..... ..! of Washington, residing at f::t~ '\\~~ OF'IJ _-- My appointment expires z... \",",.........~- VALLEY COMMUNICATIONS CENTER AGREEMENT - 17 C:\TEMPlV~.F"maJ.cIoc STATEOFWASHINGTON ) . : 55. COUNTY OF KlNO ) I)~ On this'. day of firn ( , 2000, before me a Notary Public in and for the State of Washington, personally app ed Charles Booth, to me known to be the Mayor of the City of Auburn, a Washington rmmicipal corporation that executed the foregoing ins1nunent, and acknowledged it to be the free and voluntary act of said corporation, for the uses and purposes mentioned in this instrument, and on oath stated that they were authorized to execute said instrument. __''''"....",\ -NotIll'y Seol MU$I Appear Within 11Iis Box- ;-- \.~ E. 0';', ;'" ...... ~OF, I have hereooto set my hand and official seal the day and year firsta;of~AR~i':~\ ~t.Dak. . l :0 - (I): ~ . --1 ~ ~. PlJ6UC ! ~ " ... ~ o~... ~ f!A 't ~ '. o. 2 S.... ~ . t, 'fJi........... .:- ~~ ~ e lit:" .G")J~ S Iv\.-- ~'\\\OI=W __-.:' NOTARY PUBLIC, in and J!:the State . """.... of Washington, residing at J1 e.t./U "I tWAJ My appointment expires ..fj- 2- S; -0 3 STATE OF WASHINGTON ) : 55. . COUN1Y OF KING ) On thislday of APJelL.. . 2000, before me a Notary Public in and for the State of Washington, personally appeared ~ E, -rJtt1l1lut.. . to me known to be the MA If IJ /l. of the Oty of Renton, a Washington municipal COIpOlation that executed the foregoing instrumen~ and acknowledged it to be the free and voluntary act of said corporation, for the uses and pwposes mentioned in this instrument, and on oath stated that they were authorized to execute said instrument. . -NotIll'y Seol MusI Appear W"JIIIin 11Iis Box. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year firstabovc,..,....... . ~ ,...,~ " J. pe" ."# Z~'..""'."'~I\ "'", ~ J ~ r::. fi~' Vi<'. ~ nV I .... ......... t, - I . " II NOTARY it\ \ ~,. · I ~. . I : -*- i; . .~\4..PUBUC .2/~i NOT~YPUBLI?,.in~~te .,,~,Jb_.. ~.: ~.: of Washington, restding at ~ ~ Q ..........":A+f> ~~ My appointment expires / f) - V... H . ~WAS'r' ~~~.. ~.".......,'~ STATE FWASHIN T N : ss. VALLEY COMMUNICATIONS CENTER AGREEMENT - 18 C:\TEMP\V~.y_doc . . . . . COUNTY OF lONG ) On thi!:::-Of {ff#',' f .2000, before me a Notary Public in and for the State of Washington, personally ~ David H. Moseley, to me known to be the City Manager of the .City of Federal Way, a Washington municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voltDltaIy act of said corporation, for the uses and purposes mentioned in this ins1rument, and on oath stated that they were authorized to execute said instrument. -NDIIITy SellI MIISlAppear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. EILEEN ROBINSON STATE OF WASHINGTON NOTARY-e- PUBLIC UY COIlWISSION EXPIRES 1-29-02 1e~~ c; (geJ'l f?'/)h ;I1SM NOTARY PUBLIC, in and for the S.,tate _ fl {VaL1- of Washington, residing at Fe&'et{.LJ( ~ My appointment expires I-C}. q -l} ~ VALLEY COMMUNICA nONS CENTER AGREEMENT - 19 C:\TI!MPIV~..-.Finoldoc ~~rALLEY CO_UNICATIONS CENTER . MEMO TO: Valley Communications Administration Board Mayor Jim White, Chair Mayor Jesse Tanner Mayor Chuck Booth Mayor Michael Park Mayor Sfleve Mullet- 14.' .;;~ Chris Fischer, Direct~ April 27, 2000 SUBJECT: Interlocal Agreements FROM: DATE: We have successfully received original, signed copies of the modified Valley Communications Center Interlocal Agreement. I am forwarding an original to each of our owner cities for your records. I appreciate very much your help and the help of your staff in bringing this to conclusion. I would also like to extend a wann welcome to the City of Federal Way as . our newest partner. I look forward to working with all of you in the coming year. . . . . _~~~~~!~_~EET~NG ~~!~..:_~~t~Q:_~O~~_________.___.__.__.____..__._._._______._______.._...._!!~~_~_~__ ~~ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Veterans' Education and Training Program POLICY QUESTION: Should the City of Federal implement the Department of Veterans Affairs "On the Job Training Program (OJT)"1 COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: May 13,2008 CATEGORY: [8J Consent 0 Ordinance 0 Public Hearing o City Council Business 0 Resolution 0 Other ~.!~_~_~._!!~Q~!_BY: 1l!?:~.!!~_~:_.~1~~~LM~}_~!!!~_M~~1~~~!_________.__._.___..___~~~:_~?_~~~~_~_~~~_:~t.._...____._..__ Attachments: Options Considered: Option #1: Accept the implementation of Veterans Mfairs "On the Job Training Program" Option #2: Do not accept STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: d! 0/'" 7~\1~ COlUlCd '\ ~ r I \\ tb..L' DIRECTOR ApPROVAL ;{l.lJ,fJq" 4/I'J).v/if . J C~ncil : Committee ' COMMITTEE RECOMMENDA nON: PRPS recommends Option -L Committee Member OPOSED COUNCIL MOTION: "I move approval to participate in the Veterans' Education and Training - On The Job Training Program. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1sT reading Ena~tment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: . TO: VIA: May 13, 2008 Parks, Recreation, Human Services and Public Safety Council Committee Neal J. Beets, City Manager FROM: Brian J. Wilson, Chief of Police SUBJECT: Veterans' Education and Training Program Informational Only The Department of Veterans Affairs offers a "On the Job Training Program (OJT) that allows veterans to receive payment from the federal govenunent for completing designated programs. The Police Department's recruit police officer training program, including the State Academy and the Field Training Program, qualifies for this program. This provides the Federal Way Police Department with another recruiting incentive as we compete for qualified police candidates. 1 . . . OMB Number: 2900-0160 Estimated Burden: 6 minutlll Expiration Date: 9/30/2003 STATEMENT OF ASSURANCE OF COMPLIANCE WITH EQUAL OPPORTUNITY LAWS e Paperwork Reduction Act of 1995 requires us to notify you that this information collection is in accordance with the clearance requirements of section 3507 of the Paperwork Reduction Act of 1995. We may not conduct or sponsor, and you are. not required to respond to, a collection of infonnation unless it displays a valid OMB number. We anticipate that the time expended by all individuals who must complete this fonn will average 5 minutes. This includes the time it will take to read instructions, gather the necessary facts and fill out the fonn. riGbEiVH IA}~ /1;l/~ (Nam, afOrgtlllizt1/ion, Institution, or Individual) (hereinafter called the"Signatory") HEREBY AGREES THAT: It will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. 794), the Age Discrimination Act of 1975 (42 U.S:C. 6101 et seq.), and all Federal regulations adopted to carry out such laws. This assurance is directed to the end that no person in the United States shall, on the ground of race, color, national origin (Title VI), handicap (Section 504), sex (Title IX, in education programs and activities only), or age (Age Discrimination Act) be excluded from participation in , be denied the benefits of, or be subjected to discrimination under any program or activity of the Signatory receiving Federal financial assistance or other benefits under statutes administered by V A (Department of Veteran Affilirs), the ED (Department of Education), or any other Federal agency. This assurance applies whether assistance is given directly to the recipient or indirectly through benefits paid to a student, trainee, or other beneficiary' because of enrollment or participation in a program of the Signatory. . The Signatory HEREBY .GNES ASSURANCE that it will promptly take measures to effect this agreement. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Signatory or ED, this assurance-shall obligate the Signatory, or in the case of transfer of such property any transferee; for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. In all cases, this assurance shall obligate the Signatory the period during which the Federal financial assistance is extended to any of its programs by VA, ED or any other Federal ncy. . lHIS ASSURANCE is given in consideration of and for the purpose of obtaining Federal financial assistance, including facilities furnished or payments made u~der sections 104 and 244(1) of Title 38, U.S.C. Also, sections 1713,1720, 1720A, 1741-1743, 2408, 5902(a)(2), 8131-8137, 8151-8156 (formerly 613, 620, 620A, 641-643, 1008, 3402(a)(2), 5031-5037, 5051-5056 respectively) and 38 U.S.C. chapters 30, 31,32,35,36,82, and 10 U.S.C. chapter 106. Under the terms of an agieement between VA and ED, this assurance also includes Federal financial assistance given by ED through programs administered by that agency. Federal financial assistance is understood to include benefits paid directly to the Signatory and/or benefits paid to a beneficiary contingent upon the beneficiary's enrollment in a program or using services offered by the Signatory. The Signatory agrees that Federal financial assistance or other benefits will be extended in reliance on the representations and agreements made in this assurance; that VA or ED will withhold financial assistance, facilities, or other benefits to assure compliance with the equal opportunity laws; and that the United States shall have the right to seek j1,ldicial enforcement of this assurance. TIllS ASSURANCE is binding on the Signatory, its successors, transferees, and assignees for the period during which assistance is provided. The Signatory aSsures that all.contractors, subcontractors, subgrantees, or others with whom it arranges to provide services or benefits to its students or trainees in connection with the Signatory's programs or services are not discriminating against those students or trainees in violation of the above statutes. . DATE t?c7-- g/ 7/r ::R ~9~ IA) 1 0-0144A . . . . .~g~~~~~~_.~!~!!~~_~~!~_:..~~!_~.~:._~_~~~______._..___._....________...._______.__._._________..-!!EM t!.:__ t5 \ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL :r" ~ SUBJECT: Agreement between City of Federal Way and Puget Sound Educational Service District Relating to Funding for Reinvesting in Youth POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department continue to donate to Reinvesting in Youth? COMMITTEE: Parks, Recreation, and Public Safety Council Committee CATEGORY: ~ Consent D City Council Business MEETING DATE: May 13,2008 D Ordinance D Resolution D D Public Hearing Other . STAFF REpORT By: Ly!!ette A. Allen DEPT: Police Department ......_--_....~.._-_..__.._.__.._----~._._.............~.....--..............-........--......-.-...---...-..--.--.--.-..-....---.......-..-.--.--.........--..------..----..-......--.......-...__..._----';_...._-----_......_-_._---_._--~- Attachments: 1. PRHS&PS Memo 2. Agreement between Federal Way and Puget Sound Educational Service District Relating to Funding for Reinvesting in Youth 3. Copy of Invoice Options Considered: 1. Accept Reinvesting in Youth Agreement 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: "1Ifi) ~ ~ nell COMMITTEE RECOMMENDATION: PRPS recommends Option -L DIRECTOR ApPROVAL: 1J.~"XM /.{/o1&/~1VJ( 1J.w.JtIn -r~ Committee Council c: Committee Member PROPOSED COUNCIL MOTION: HI move roval of the Agreement between City of Federal Way and Puget Sound Educational Service District Relating to Funding for Reinvesting in Youth, and authorize City Manager, Neal 1. Beets to sign such Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED- 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # . $~ CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT ,- . p" DATE: May 13, 2008 TO: Parks, Recreation, Human Services & Public Safety Council Committee VIA: Neal J. Beets, City Manager FROM: Brian J. Wilson, Chief of Police SUBJECT: Agreement between City of Federal Way and Puget Sound Educational Service District relating to Funding for Reinvesting in Youth Background .p, The Federal Way Police Department has been helping fund Reinvesting in Youth since 2003. It f" is a countywide effort that seeks to increase resources for proven cost-effective services for troubled youth that reduce youth crime and save criminal justice and other costs. They reinvest in research-based intervention and prevention programs, which will serve youth and families throughout King County. fr.> ,.-' f-' 1 . . . . * . - .. ..__0..._.______.___... . _ Oakesdale AYln.e SW RelllOt, WA98O&7-&221 (421) In-TI84. FAX (421) In-nil CITY OF FEDERAL WAY ATTN: LYNEITE ALLEN 33325 8TH AVE S PO BOX 9718 FEDERAL WAYWA 98063-9718 Page: 1 Invoice Detail Invoice # Invoice Date PO# Due Date Invoice Total 0000055365 03/26/2008 04/26/2008 5,000.00 ~ 1.00 Item DescriDtlon A PORTION OF REINVESTING IN YOUTH MANAGEMENT COSTS Unit Price 5,000.00 Extension 5,000.00 * = Tax n<?t computed on item. Invoice Subtotal: Tax: Total Extension: . 5,000.00 0.00 5,000.00 l"J.f.WlDllIAW~~Wl'IlJ~ REMIT TO: Pupl SOUDd Educatioal Senice District IS: IR-11 BOD lakeldaleiven. SW Renton, WA_7-&221 Invoice # Invoice Date Payor Due Date 0??oo55365 03/26/2008 CITY OF FEDERAL WAY 04/26/2008 (CTY OF 011) Invoice Amount: Remit Amount: 5,000.00 f , . . to Agreement Between City of Federal Way and Puget Sound Educational Service . District Relating to Funding for Reinvesting in Youth This agreement is entered into between the City of Federal Way and the Puget Sound Educational Service District I Reinvesting in Youth. I. INTRODUCTION launched by the Puget Sound Educational Service District, City of Seattle, King County and suburban city partners, Reinvesting in Youth (RIY) Phase 2 is a countyWide effort that wUlwork with King County local governments, school districts, community based providers and state: pOlicy makers to develop and implement comprehensive local strateg.ies and programs to prevent and retrieve .dropouts; it will also support state policy reforms focused on increased accountability and increased funding for dropout prevention and retrieval. It is anticipated that local government contributions to RIY administrative costs will leverage much larger amounts of support from private foundations for program implementation. The Puget Sound Educational Service District is the fiscal agent for the RIY project, and its director and deputy director are employed by Puget Sound Educational Service District. They are advised by an inter-governmental staff team and receive policy direction from a Steering Committee of elected officials from King County, the City of . Seattle, suburban cities, school districts and other government and community leaders. Reinvesting in Youth will provide quarterly and year-end rep()rts to all funders and other stakeholders. . The parties enter into this agreement to allow the City of Federal Way to reimburse the Puget Sound Educational Service District for a portion of the management costs of the project. II. CITY OF FEDERAL WAY RESPONSIBiliTIES The City of Federal Way serves as a key partner in RIY through its ongoing support of the RIY mission and strategies. Upon receipt of an invoice the City of Federal Way shall pay $5.000.00 to Puget Sound Educational Services District for a portion of the RIY management costs. III. PUGET SOUND EDUCATIONAL SERVICE DISTRICT REINVESTING IN YOUTH RESPONSIBILITIES The Puget Sound Educational Service District shall be responsible for hiring the RIY management staff and providing administrative support to the project. . . . . , . · .,- IV: AGREEMENT DURATION This agreement shall be effective from January 1 to December 31, 2008. This agreement may be extended by mutual agreement of the Puget Sound Edlrlcational Service District and the City of Federal Way. . 'V. PAYMENT The Puget Sound Educational Service District I Reinvesting in Youth shall submit to the City of Federal Way an invoice for work to be completed under this agreement through the period specified in Section IV, in the amount of $5.000.00. VI. CORRESPONDENCE AND NOTICES AU correspondence and notices related to this agreement shall be delivered or mailed to the following addresses: Reinvesting in Youth: Dana Boales Puget Sound Educational Service District 800 Oakesdale Avenue South West Renton, Washington 98055 (425) 917-7615 City of Federal Way: Brian Wilson Deputy Director of Public Safety City of Federal Way 33325 8th Ave S PO BOX 9718 Federal Way, WA 98040 (253) 661-4602 CITY OF FEDERAL WAY OFFICE OF THE CITY: MANAGER PUGET SOUND EDUCATIONAL SERVICE DISTRICT J4&dI1D . Authorized Signature . Date REINVESTING IN YOUTH . A COMMUNITY PARTNERSHIP March 25, 2008 Brian Wilson Deputy Director of Public Safety , City.of federal Way 33325 8th Ave S PO BOX 9718 Federal Way, WA 98040 Dear Mr. Wilson, I have enclosed two copies of the 2008 agreement between the Puget Sound Educational Service District, Reinvesting In Youth and the city of Federal Way. For your convenience, we have also included an invoice for your 2008 contribution to Reinvesting in Youth. Please sign both copies of the agreement, retain one for your recOrds and return the other to me. . Reinvesting in Youth (RIY) Phase II is a countywide effort that is working with King County local governments, school districts, community based providers and state policy makers to develop and implement comprehensive local strategies and programs to prevent and retrieve dropouts. RIY will also support state policy reforms focused on increased accountability and funding for dropout prevention and retrieval. The city of Federal Way is a key partner of RIY through its ongoing support of the RIY mission and strategies. Your contribution to Reinvesting il') Youth's administrative costs will leverage much larger amounts of support from private foundations for program implementation. Thank you and the city of Federal Way for your support of Reinvesting in Youth. If you have any questions, please feel free to contact me at (425) 917-7626. Sincerely, ~tL-JA~ Dana C. Boales P Project Planning Director Reinvesting In Youth dboales@psesd.org . 800 Oakesdale Ave. SW. RentDn, WA 98055-1221 · www.psesd.org ---- - (425) 917-7600. 1-80G-664-4549. T1Y (425) 917-7833. FAX (425) 917-7777. Monte L Bridges. Ed.D.. Superintendent Rn>rn MAmno,c' Rnno... R....m I/'A" IoInno" P"t r.,lfIlt" 1"'."leti"" r,,,iIlAn.r,..,.." n"vlrf nlflmntnR"rh",.,. Potorc,..., 1/'0" c;.,nn l"rlfIDl:mIth Inh" 711rflllh . . . COUNCIL MEETING DATE: May 20,2008 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Sterling Woods Final Plat, File No. 07-106650-OQ-SU . lTEM#: ~ POLICY QUESTION: Shall the proposed to-lot Sterling Woods Final Plat be approved? COMMITTEE: Land Use & Transportation Conmnttee CATEGORY: IZI Consent D City Council Business o Ordinance 181 Resolution STAFF REpORT By: David Lee, _~~so~~~e Planner MEETING DATE: May 5,2008 o o Public Hearing Other ~EPT: Community Development Attachments: Final Plat Staff Report; Report and Recommendation by the Federal Way Deputy Hearing Examiner, Mark Hurdlebrink dated March 5,2007; Preliminary Plat Resolution No. 07-495, dated March 20, 2007; Final Plat Map; Draft Resolution for Final Plat. Options Considered: Approve, disapprove, or return to applicant. Decisional Criteria: Puisuant to FWCC 20-136(b), the City Council, in a public meeting, shall make written findings that the final plat is in substantial conformance to the preliminary plat and is in conformity with applicable zoning ordinances or other land use controls; that all conditions of the Hearing Examiner and/or City Council have been satisfied; that the public use and interest shall be served by the establishment of the subdivision and dedication, etc. STAFF RECOMMENDATION: Approval of Final Plat ~ ~. DIRECTOR APPROVAL: o .eeCo i1 CITY MANAGER APPROVAL: ~ ~ ~ COlIDCil COMMITTEE RECOMMENDATION: I move that the Land Use and Transportation Committee forward to the City Council, and place on the Mav. 20. 2008. City Co l onsent agenda, a recommendation approving the Sterling Woods Final Plat Resolution. PROPOSED COUNCIL MOTION: ikiik Dini Duclos, Member rovalofSterling Woods Final Plat" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCn. ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 Doc. 1.0. COUNCIL BILL # ]Sl reading Enactment reading ORDINANCE # RESOLUTION # ~ CITY OF ~,.~ Federal Way . CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES MEMORANDUM To: Linda Kachmar, Chairperson Land Use and Transportation Committee FROM: Greg Fewins, Director of Community Development Services David Lee, Associate Planner VIA: Cary M Roe, P.E., Assistant City Manager ~ RE: Request for Final Plat Approval File #07-106650-00-SU I>ATE: J\pril 29, 2008 I. REcOMMENDATION City of Federal Way staff has reviewed the Sterling Woods final plat for compliance with preliminary plat conditions and all applicable codes and policies, and recommends approval of the final plat application. . TI. INTRODUCTION Date: May 5, 2008 Request: Request for final plat approval for Sterling Woods Subdivision. Description: The Sterling Woods Subdivision consists of 10 single-family lots on a 4.7-acre site. Access for the subdivision is from 6TH Ave SW. All required roads, sidewalks, stonn drainage facilities, sewer lines, and water lines have been constructed in accordance with preliminary plat approval granted by the City Council on March 20, 2007. Owner! Applicant: Mike Makker 12503 Bel-Red Road Suite 212 Bellevue, W A 98005 Engineer: DMP Inc. (Daley-Morrow-Poblete, Inc.) Attn: Gary Gill 726 Auburn Way North . Doc. 1.0. . Auburn, W A 98002 Location: 36205 6TH AVE SW Township 21 N., Range 4 E., West Meridian, Federal Way, King County (see Exhibit A - Vicinity Map) Sewer: Lakehaven Utility District Water: Lakehaven Utility District Fire Dept.: South King Fire and Rescue School Dist.: Federal Way School District Prepared By: David Lee, Associate Planner, City of Federal Way HI. HISTORY AND BACKGROUND The Sterling Woods Subdivision is a proposed subdivision of 10 single-family lots on a 4.7-acre site (Exhibit B - Final Plat Map). The Sterling Woods Preliminary Plat, File No. 05-104193-00-SU (Exhibit C - Preliminary ~lat Map) was granted approval by the Federal Way City Council on March 20, 2007, per Resolution 07-495 (Exhibit D - Preliminary Plat Resolution). . Zoning for the site is RS 15.0 (Single-Family Residential) with a minimum lot size of 15,000 square feet. The fmal plat map and lot closure calculations were reviewed to ensure all lots meet the minimum size requirement. The developer applied for final plat approval on December 10,2007. Improvements installed under Engineering Application Number 07-101254-00-EN are now complete and/or bonded per Performance Maintenance Bond #07-103314-OO-0P in the amount of $67,019.00. The final plat application was determined complete on April 21, 2008. Pursuant to RCW 58.17.110 and FWCC Section 20-136, the City Council is charged with determining whether the following requirements have been met: 1. The proposed final plat conforms to all terms of the preliminary plat approval; 2. If the subdivision meets the requirements of all applicable state laws and local ordinances that were in effect at the time of preliminary plat approval; 3. If all taxes and assessments owing on the property have been paid; and 4. If all required improvements have been made or sufficient security has been accepted by the City. City of Federal Way staff has reviewed the Sterling Woods final plat application for compliance with preliminary plat conditions and all applicable codes and policies. All applicable codes, policies, and plat conditions have been met. A proposed resolution of the City of Federal Way, Washington, to approve the Sterling Woods final plat is enclosed (Exhibit E - Draft Resolution of Final Plat Approval). . IV. COMPLIANCE WITH PRELIMINARY PLAT CONDITIONS Doc. J.D. The following lists conditions of preliminary plat approval in the same order referenced in Federal . Way City Council Resolution 07-495. Required improvements have been completed as allowed by FWCC Section 20-135. The resolution adopted the findings offact and conclusions of the Land Use Hearing Examiner's March 5, 2007, Report and Recommendation. 1. Prior to approval of the final plat, the applicant must submit to the City of Federal Way the fee- in-lieu of open space, calculated on 15% of the assessed value of the property based on an assessment that is no more than (1) year old at the time of final plat submittal. In the absence of an assessment that is no more than (1) year old at the time of the final plat submittal, the market value shall be based on an appraisal to be conducted by a MAl certified appraiser or another professional appraisal approved by the parks director. Staff Response: This condition has been met. Prior to recording of the final plat, the applicant will pay a $69,300 as a fee-in-lieu of providing on-site open space. This figure is based on 15% of the 2008 King County assessed value of $462,000.00 for the subject property, as obtained on April 28, 2008. v. SEPA A Determination of Nonsignificance (DNS) was issued on July 22, 2006, in accordance With the State Environmental Policy Act (SEP A). No conunents were received and no conditions were made upon the approval of SEP A file # 05-104199-00-SE. VI. DECISIONAL CRITERIA Pursuant to FWCC Section 20-136, if the City Council finds that the following criteria have been met, the City Council may approve the final plat for recording: . 1. The final plat is in substantial conformance to the preliminary plat. Staff Response: This criterion has been met, as the final plat is representative of the preliminary plat and the condition of preliminary plat approval has been met. 2. The final plat is in conformity with applicable zoning ordinances or other land use controls. Staff Response: This criterion has been met. The plat meets the zoning standards for the RS 15.0 zoning district, providing single-family dwelling unit lots of at least 15,000 square feet. 3. That all conditions of the Hearing Examiner and/or City Council have been satisfied. Staff Response: This criterion has been met in that the applicant has provided a King County assessment and prior to recording, shall pay $69,300 as a fee-in-lieu of providing on-site open space. This figure is based on 15% of the 2008 King County assessed value of $462,000 for the subject property as obtained on April 28, 2008. 4. That the pubJic use and interest shall be served by the establishment of the subdivision and dedication by detenmning if appropriate provisions are made for, but not limited to, the public health, safety, general welfare, open space, drainage ways, streets and roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and school grounds, and shall consider all other relevant facts, . including sidewalks and other planning features that assure safe walking conditions for students Doc. 1.0. . . . who walk to and from school. Staff Response: This criterion has been met. The final plat is consistent with applicable zoning and subdivision regulations. Public health, safety, and welfare have been provided for. The applicant is providing a fee-in-lieu of open space, in accordance with FWCC 20-155. Prior to recording of the final plat, the applicant will pay a $69,300 as a fee-in-lieu of open space. This figure is based on 15% of a 2008 King County assessed value of $462,000 obtained on April 28, 2008 (Exlubit F). 5. That all required improvements have been made and maintenance bonds or other security for such impr~vements has been submitted and accepted. Staff Response: This criterion has been met. All road, pedestrian pathway, and storm drainage improvements have been constructed and/or bonded per Performance Maintenance Bond #07- 103314-00-OP in the amount of $67,0 19.00. 70% of the maintenance bond has been released due to the installation and inspection of required infrastructure, and the remaining bond amoWlt will be released in 2 years after the recording of the final plat documents. In addition, ail water and sewer lines have been installed and approved by Lakehaven Utility District as identified in Lakehaven's "Letter of Substantial Completion," dated April 24, 2008 (Exhibit G). 6. That all taxes and assessments owing on the property being subdivided have been paid. Staff Response: Prior to recording, King COWlty Department of Assessments will ensure that all taxes and assessments have been paid. Vll. CONCLUSION Staff recommends approval of the Sterling Woods final plat. Based on site visits, review of the final plat maps, construction drawings, and the project file, staffhas determined that the application for the final plat meets all platting requirements ofRCW 58.17.11Oand Section 20-136 oftbe Federal Way City Code. Plat infrastructure improvements have been substantially completed and/or financially secured to guarantee that the plat conditions and code requirements will be completed within two years of [mal plat approval as allowed by FWCC Section 20-135. The project has been developed in conformance with the preliminary plat approval, Resolution 07-495. EXHIBITS Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E ExhibitF Exhibit G Vicinity Map Reduced Copy of Final Plat Map Reduced Copy of Approved Preliminary Plat Resolution 07-495, City of Federal Way Sterling Woods Preliminary Plat Approval Draft Resolution of Final Plat Approval King County 2008 Property Tax Information Lakehaven's Letter of Substantial Completion Doc. 1.0. ~ CIJYOF ~ Federal Way Sterling Woods Zoning and Vicinity Map . 362056thAvenu~ sw. Parcel No. 3021Q4.9045 ,Preliminary Plat File No. 05-104193-SU; SEPA File No. 05-104199-SE ! e III ... e .a J Q. ~ =j '0 c D 35820 36001 1tJ. III f 6111 ., 718 . .. RS1.0 . ~ RS15.0'1iI ~ GI 36205 * Site 3113(J Ir 312(J6 II . e. & "2 10 Q. 10 E .. 5 c : ! .3 .. . u c .s .. c 8 .E ~ 10 't; e t . ~ .E i j o Q. 10 ::; .WeII8nd SouIce; 1998 City SlIW1. Boundaries are appn:udm8le IIICIlIddIlIonaI..... mey exist. ThIs Is NOT . SIlbatlIute for a field 1Iivey. _24 _fII' , RS 15.0 J I D i .!! I i1 J Q. e '0 S j 364. ~ ,. III 36511 RS 9.6 .,5 111 501 '" 4" _2 , ., 36661 A B c D ".,...,~" C i'....... Wly ZllI'Ilng Boundary . KIng COUlIy f'rGpelIa ~ Y*lIends (1998 <:My SUMIy) . lAndmIuIaI _ CII1 of FedenII wiy SWM Pfopellles >>l?f;l; MuItI-I'aniIIy PnlperlIes _ CII1. Cowlty IIId SlaIe Peril PIopeI1lea .. Sc:hooI PnlpefIIs _ CIty of FedenII Wly f'n)J*les .' TI1IdIn'I1wle Open.SI*e SOurce: CIty of Fedefal W,tY. lakehaven Utility DIstrict. I<Jng ~ly Zon1ng Designations: RSU 1 unftl9,600 Sq. Feet Governed by Development Agreement ~ Scale: N 0 200 I ThIs I'llIIp III ecr.ompanied by no w.,..... and II simply a graphic ...erUtlon. 400 Feet I I:: !,! ~ 11 ii ~ III .5 1! 0 .' & Ii .s i 1: ~ a 2 III & Q C :c .IS :is .l! .. e R 3 4 STERLING WOODS A PORTION OF N.W. 1/4, S.E. 1/4, SEC. 30, T -21N, R-4E, W.M. City of Federal Way, King County, Washington I IrI':lIId CI!!BCfPnON Af!BQY&I 1HE NDR1M HMI' OF THE swnnaT QUAID f1F lHE NCIRTJIWES't CUAR1ER r.IF 1Ht SOU'IHEAST CItIARlER OF ~n~R AI WA V D~P ARTUr'NT nt:' PLJ91 Ie wtlRKS SEC1ICN 30, TOWNSIIP 21 -1M, RANGE . EASf. ...... .. ICINC Cllllll1Y, _ EXCII'f 1HE EAST >>nET 1I1ERE<F flIR _ _ ~ _ __ 1IllS _ DAY or MAXHAN S1NClM lIUKUSH MAICICER ~ srA-q: Dr W_ COUNTY Dr _____ J comFY lHAT I tcNOW OR "'A~ SA1ISF'ACt'ORV IEW)tNCE lHAT MMowt stNCH as 1HE PERSON WHO _.8EI'01IE ME. .... SAID PERSONS ACCNO'MalGED .....~ SIClNED lHIS IHS1IlUIot(NT AND =~~ ~._ AND ~TARY At:r FOIl USES AND PUIlPOSES DAtED (1IGNA1IlRE) (SEAL "" n_> mu: MY~ DPIIU STATE DF WASHINCTOH COUHTY DF _ 1 camn lHAT , KNOW (lit NAIIE SAlISFACTOIIY EVIllENCt THAT -- - IS 1HE PE1\SlIN WHO __ IlEFCIIIE ME. AHD SAID PEllSC>>IS ......0Wl.EDGED ......T -lIE SIGNED 1HIS INSlIIUMENT AND ~DfJD~ ~.FREE AND _ARY I<I;T FOR lHE USES AND l'URPOSES DA1IJl (_A1\IIII) (SEAL IlR $l....> mu: MY __T ElCPt/lU ICIG CCLII1Y DEPARIUENr OF A .R!!IfIB EXA*lED _ _ 1ItIS DAY <F ,20_ _ CClUNTY ASSESSIlIl IlII'UTY _ CCUlTY ASSESSOII ACalUNTIIUII8III:__ KIICl COUNI'Y......- ~ CEJmFlCA1E! I NDlE8Y ClJl1IN 1IlAT ALL I'flOPEInY TAXES ARE PAID, 1NAT 1llERE _ NO _ SPECIAl. ASSE$SNEN1S CEIl~FIIII TO 1HlS OFFICE FOIl CClU.EClION _ 1IlAT .ou. SPEa.Il. ASSl$SID1S crR11I'ED 10 1lUS OFFICE FCIIl CDLI.EC1IllII ON >>IV OF _ PllOPEIITY HEREIII catTAINED OEIlICATED AS S1IUTS. AUnS. OR FlIIl ANY 01IlER PUBUC USE. ARE PAID II FUU. 1IflS_DAYOP" .2D_ lIANAGER. KINO CCUNTY FINANCE IlMSIDN 0El'II1Y RECORDINCl _ LED FOR RECORD AT lHE REClUEST or lHE FEDERAL WAY CITY COUNQ\. THIS DAY or . 20_ . AT _ MINUTES PAST M. ANI> RECORDED IN YOWME _ OF PLATS. PAGES MCOIlOS OF KJNC CDllNTY, WASHINGTON. ~I\M tw R~CORn.!!l ANn n~~ MANAGER sunRlNTENDENT OF RECORDS FEDERAL WAY FLE No. 07-10666Q-SU SHEET 1 OF 2 EXHIBIT 9 I/J. ft1LJl'O. . --..:.... PUIIJC _1lIRIl:IIlIt FnlntAl WAY ~ARTU~NT nt:" t".nuUUNlTV O~~lOP"'~T ~Q) NIl __1115 _ DAY OF . 20---'- ....CfllIl <IF CCIMllINTY IllWLClPMDIT F'FrJ~RAl WAY elTY COUNetL EllAM1NIIl____DAY<F , ---.;... ...- ATIES1\ at't CLIRK AN EASDlEIIT IS HPlEBY Y _VEIl fOR NIID QlAN1Dlllll.AKDfAlIEN U1UTY DIS1RIC1' AND .1lS ACEN1$, SUCCESSORS _ . AS IT RW.L llOMl AID __lItE U1IU1IES _ _ _ MIl UP\lN 'lIE AREA _ ON tHE PlAT _ DESCRIBED HEMIN AS ....._ _ _ 'SMIITHIY __ IlAINT_ REPLACt. REPAIR _ <IPElIA1E WAD lItO SEYIEII _ MO NICE$ FOR 01>IEIl PROPEIl1Y TIlIlCNER _ lItE lIGHT 10 EN1ER UPON _ 1IIIES FOR NO BUlUllNa. WAU. IlOCICERY. FDIC%. 1IIEES OR S1llUC1UllE fIF H . NOR SHAU. ANY FU. 1lA1EIW\l. BE PLACED .._ lilt IIDUNIlARIES <F . -... NO EXCAVAiIolI SHALL BE IlADE lIIITHIN 1HRE (3) FEET OF SAID WAlER OR SEYlER SER\1CE F_ NIl lIE _ACE LEW. <F lIE: IIROUNO """., tHE rASEIlEIIT NlEA SllALLBE __ AT TIlE EUvA__ AS CllRllElmV DIS1lllQ. ~~~T~OIlAN:u"~~~~~~S:U-. _AlE 10 SAID EASEIliNT. UHlESS SUCH OISTAUATIOII IS _ BY GRANTEE _ IS II _ lItE lHEN-CllIIllNT.EIll1lllN <F tHE 'c:ra1EIIIA FlIIl __ _ _ _ IT 1HE __ $lA'IE llEP...-r <F EClIl.OGY. CIIlAIITllR _ FUll1IIER _ED 1IlAT NO OllER UTIUTY FACILITY OR __ aT ANY _ INClJlIlINC II1IJTY _ _5. SllH.L H CDIlS1IlIJC1Bl OR LllCAlED BY __ OR AWt _ PAIl1Y AC1III8 _ AU_TV <IF _ _ _ FEET (3'). __ _......Y AlII PAltALuL _ OR _ !IX INCHES (I"). _ __V FOR __ OR --.oR AIIlHmfl$, or Nff FAC\U1IES. GIl_ AIlDI11ClIIALLY _ 10 1HE DISIIIICT _ ITS ASSIGNS lIE USE or SUCH _ .... _ _ tASDlENT .... FOR THE CDNS1RUlmlII. RECClIlS1IIUCII ..- " .. WAlER CIl or SUQf AIllII1IClNAL flEA S1tMJ. IE N1U11D A -.E _ II! __ 111 115 ~:'~~1lClN~~:=~~s::r'NOT-=Y TO A _T OR _ IN1UIEST ... _T OF USE OF PRDPEIlTY _ TO 1Hr _ lNAT WOUlD .... OR IJMIT TIlE USE <IF 1HE ~ AIGH1S GIlANTDI _. "'-- FESEAVA'IION9 All ~ IS HEIlEIlY _ FOR _ llRAN1ED TO PUGEr _ _. Q\IEST INC., LAKEHAWN U1lJTY 0IS1IICT _ CCIICAST CAlIU! __ INC. _ _ PAIIAII.El. lIIIIl_ _ lHE S1REET ~AOE OF AU. LOTS AlD1RAC1S IN lE _ IlAINTAIl U_ PIPE. CCIIIDUIT. CAlLES _ _ _ ~ .1HE ~ OF _ 1HIS _ON _ 01HIR PRlIPER'N._ TO IN1ER UPON tHE LOTS At ALL lIIlES fOR 1NE PUIlPOSD .- STA PUIIPOSES RW.L BE IIE51llRED AS _ AS _ TO _ BY _ UIaITY. NO IHS OR _ FOR SAID U1IU1IE5 SHALL BE PLACED OR PIRIlIl1Dl TO BE I'lAC(D _ 101fT LOT UNlESS 1HE SAME SHALL BE UNllERGACUND lilt II A COIIIlUIT AtTACHED TO A ~ ' 1.AN)8lIWIMlIl'8 ~Te : I HERlllY CER1IF'I1IlAT THIS PLAT <F _ _ IS _ UPClN All M:lUAL !IIIMY MIl __ <F ste_ :lD. _ 2' ~, _ 4 EAST. tOl., THAT 1HE CCIUII!ES _ 1lI5T_* _ _1I.Y HERmL lIIAT lItE lIllNUIlDI1S WIlL BE IlEOI SET AND TIlE LOT MIl IlLOCIC _S 'MU. _ SYNCED CORIIEC1I.Y dI 'Ill: IlRCUNIl _ tHAT I HAIlE FUU.Y CIlMPUED MlH lItE __ OF 1HE PLAT1IIlCI -..._ ; PAUL Eo MORROW P.L.S., cER1lFICA1E No. 22962 DALEY-_1ILE1E. INC. 7211 AUIIURN WAY NORTH AUB\IRN, WASHlNIlTOl. IIlDD2 (253) 333-2200 (fAX) _-220S RESUBMrrrEo FEB 1 (Zl1l8 · ClTYOFFEDElW.WAY I , STERLING WOODS A PORTION OF N.W. 1/4,8.E. 1/4, SEC. 30. T -21N, R-4E, W.M. CIty of Federal Way, King County. Washington ~~-~ : _..::~~ - ~.,. rWflt-~ IT, --- , '-~ i -+---~ ---1- ^ ^.--..- ..1----1.. 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WA 98005 (425) 4.55-2065 , PRELIMINARY UTIUTY PLAN , It EXHIBIT _l> 'J .. ru&\SflN NO. 1)-7- t./ tiS- ~ ~ - . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, APPROVING STERLlNC WOODS PRELIMINARY PLAT. FEDERAL WAY FILE NO. 05- 104193-00 SUo WHEREAS. the owner(s), Mukesh "Mike" Makker and Makhan Singh, applied to the City of Federal Way lor preliminary plat approval to subdivide certain real property known as Sterllllg Woods and consisting of L 32 acres mto ten (10) single-family residential lots located at 36205 6th A venue S W: and WHEREAS. on July 22, 2006, an Environmental Detemlinatioll ofNoll.'ilgllijicollce (DNS) was issued by the Director of Federal Way's Department of Community Development Services pursuant to the Slate Env;nl1lmellial Policy Act (SEPA), Chapter 43.2IC; RCW, and WttEREAS, the Federal Way Hcanng Examiner on FebrualY 12, 2007, held a public hearing concerning Sterling Woods preliminary plat; and . WHEREAS, following the conclusion of said hearing. on March S, 2007, the Federal Way Hearing Examiner issued a written Report and Recommendation containing findings and conclusions. and recommending approval of Sterling Woods preliminary plat subject to conditions set forth therein; and WHEREAS. the Federal Way City Counci I has jurisdiction and authority pursuant to Section 20-127 of the Federal Way CiJy Code to approve, deny. or modify a preliminary plat andior its conditions; and WHEREAS. on March 12,2007, the City Council land Use and Transportation Conunitlee considered the record and the Hearing Examiner recommendation on Sterling Woods preliminary plat. pursuant to Chapter 20 of Federal Way City Code, Chapter 58.17 RCW, and all other applicable City codes, and voted to forward a recommendation fOI" approval of the proposed Sterling Woods preliminary pial to the full City Council, with no changes to the Hearing Examiner recommendation; and WHEREAS, on March 20, 2007, the City Council considered the record and the Hearing Examiner recommendation on Sterling Woods preliminary plat, pursuant to Chapter 20 of Federal Way City Code, .apter 58.) 7 RCW, and all other applicable City codes. ( Now THEREFORE. THEOry COL:i\i(:JLOF THE CITY OF FEOERt\L \VA Y. \'\."'\SlIlNi;fO;\.. [I0E$HERF.I.lY RESOLvE AS&Mws~ EXHIBIT j) 2 n " .-. Secllon L. Adoption of Findl~ of Fact and Conclusions. I. The findings of fact and conch.lslons of the Land Use Hearing fxamma':, ~larch 5. 2007. . Report and Recommendation, attached hereto as Exhibit A and incorporated by It,,:; rdefence. are hereby adopted as the findings and conclusions of the Federal Way City CouncIl. Any findlllg deemed to be a conclusIOn, and any conclusion deemed to be a finding, shall be treated as such. 2. Based on, inter alia, the analysis and conclusions in the Staff Report and I karing Examiner's recommendation. and conditions of approval as established therein, the proposed subdivision makes appropriate proviSIOns for the public health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops. potable water supplies, sanitary waste, parks and recreation, play grounds. schools and schools grounds. and all other relevant facts as are required by City code and state law. and provides for sidewalks and other planning features to asslIre safe walk tIIg conditions tor students who walk to and from school. 3. The public use and interest will be served by the preliminary plat approval granted herein. SectIon 2. Application Approval. Based upon the reconunendation of the Federal Way Land Use . Hearing Examiner and findings and conclusions contained therein as adopted by the City Council immediately above. Sterling Woods preliminary plat, Federal Way File No. 05-104193 -00 SU, is hereby approved, subject to condItions as contained in the March 5, 2007, Report and Recommendation of the Federal Way land Use Hearing Examiner (Exhibit A). Section 3. Conditions of Approval Integral. The conditions ofapproval of the preliminary plat are all integral to each other with respect to the City Council finding that the public use and interest will be served by the platting or subdivision ofthe subject property. Should any court having jurisdiction over the subject matter declare any of the conditions invalid. then, in said event, the proposed preliminary plat approval granted in this resolution shall be deemed void, and the preliminary plat shall be remanded to the City of Federal Way Hearing Examiner to review the impacts of the invalidation of any condition or conditions and conduct such additional prOCeedings as are necessary to assure that the proposed plat makes appropriate provisions for the . public health, safety, and general welfare and other factors as required by RCW Chapter 58.17 and applicable City ordinances, rules, and regulations, and forward such recommendation to the City Council for further action. EXHIBIT Section 4. Severability. (fany section. sentence, clause, or phrase of this resolution should be held to . be mvalidor unconstitutional by a court of competent jurisdiction, such inval.idity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause. or phrase of this resolutIon. Section 5. Ratification. Any act consistent with the authority and pnor to the effective date of the resolution is hereby ratified and atlirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, THISJ6f'nA Y OF ~/lkvrL _ , , 2006 CITY OF FEDERAL W A V ~4Z MA YOR, MI L RK . APPROVED As To fORM: f~?i ~ CITY ATTORNEY . PATRICIA A. RICHARDSON FILED WITH THE CITY CLERIC 3/1 ,,/0 "7 PASSED BY THE CITY COUNCIL: '31 doli/l , ( -- RESOLUTION NO. 07 - yC;.s . EXHIBIT -' -. RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, W ASBINGTON, APPROVING THE STERLING WOODS FINAL PLAT, FEDERAL WAY, WASHINGTON, FILE NO. 07-106650-0O-SU WHEREAS, on February 12,2007, the Federal Way Hearing Examiner conducted a public hearing on the Sterling Woods preliminary plat application resulting in the Reconunendation of the Federal Way Hearing Examiner, dated March 5, 2007; and WHEREAS, the Sterling Woods preliminary plat, City of Federal Way File No. 05-104193-00-SU, was approved subject to conditions on March 20,2007, by Federal Way City Council Resolution No. 07- 495, which adopted the Hearing Examiner's findings of fact aild conclusions; and WHEREAS, the applicant submitted the final plat application for Sterling Woods, within the required time of receiving approval for the above-referenced preliminary plat; and WHEREAS, the applicant has satisfied or guaranteed all of the conditions set forth in Resolution 07- . 495; and WHEREAS, the City of Federal Way's Department ofComnnmity Development Services and Public Warks Department staff have reviewed the proposed [mal plat for its confonnance to the conditions of preliminary plat approval and final plat decisional criteria, and their analysis and conclusions are set forth in the Final Plat Staff Report, dated May 5,2008, which is hereby incorporated by reference as though set forth in full; and WHEREAS, the City ColDlcil Land Use/Transportation Committee considered the application and staffreport for the Sterling Woods [mal plat at its meeting on May 5,2008, and recommended approval by the full City ColDlcil; and WHEREAS, the City COlDlcil reviewed and considered the Final Plat'Staff Report and the application for Sterling Woods final plat during the Council's meeting on May 20, 2008. Now TI:lEREFORE, mE CITY COUNCIL OF TI:lE eTY OF FEDERAL WAY HEREBY RESOL YES AS . Doc. J.D. . . . " ( FOLWWS: Section 1. Findings and Conclusions. 1. The Sterling Woods final plat, City of Federal Way File No. 07-106650.00-SU, is in substantial conformance to the preliminary plat and is in conformance with applicable zoning ordinances or other land use controls in effect at the time the preliminary plat application was deemed complete. 2. Based on, inter alia, the analysis and conclusions in the Final Plat Staff Report, dated May 5, 2008, which are adopted herein by reference, and on the City Council's review of the application for final plat, the proposed subdivision makes appropriate provision for public health, safety; and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and school grounds as are required by City Code, or which are necessary and appropriate, and provides for sidewalks and other planning features to assure safe walking conditions for students who walk to and from school. 3. The public use and interest will be served by the fmal plat approval granted herein. 4. All conditions listed in Federal Way Resolution No. 07-945, dated March 20, 2007, have been satisfied, and/or satisfaction of the conditions have been sufficiently guaranteed by the applicant as allowed by Federal Way City Code Section 20-135. 5. All required improvements for final plat approval have been made and/or sufficient bond, cash deposit, or assignment of funds have been accepted as guarantee for completion and maintenaJlce of all required plat improvements as identified in the Final Plat Staff Report. 6. All taxes and assessments owing on the property being subdivided have been paid or will be paid, prior to recording the final plat. Section 2. Application ApprovaL Based upon the Findings and Conclusions contained in Section 1 above, the Sterling Woods final plat, City of Federal Way File No. 07-106650-00-SU, is approved. Section 3. Recording. The approved and signed final plat, together with all legal instruments pertaining thereto, as required pursuant to all applicable codes, shall be recorded by the applicant in the King County Department of Records and Elections. The applicant shall pay all recording fees. Doc. 1.0. Section 4. Severabi1i~. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Wlconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. . Section 5. Ratification. Any act consistent with the authority, and prior to the effective date, of the resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY TIlE CITY COUNCIL OF TIlE CITY OF FEDERAL WAY, WASHINGTON, THIS DAY OF . 2008. CITY OF FEDERAL WAY Mayor, Jack Dovey . AITEST: City Clerk, Laura Hathaway, CMC APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITIl THE CITY CLERK: PASSED BY TIlE CITY COUNCIL: RESOLUTION No: . Doc. 1.0. . . . .... - - --~----J - -----r-------- r----------- ----- .--.- .. KCGIS Parcel Reports Property Report Districts and Development Conditions Report Find Your Council District Find Your Watershed KCGIS Center King County GIS Center King Street Center 201 S. Jackson St. Suite 706 Seattle, WA 98104 giscenter@kingcounty.gov + 47.59909 N - 122.33136 W + 470 35' 56.72" - 1220 19' 52.90. HOME NEWS SERVICES DIRECTORY CONTACT , KCGIS Center EXHIBIT www.KingCounty.gov/GIS ..... -c- ... -,II. - 1l];~hJ ~.'!IP,l I@!l lB 3021049045 302104904503 aes IStOry Sale date Sale Buyer Seller Excise Recording Instrument Sale price tax . number type reason number 10-13-2004 $430.000 SINGH MCASKILL 2077001 20041015002032. Statutory None- MAKHAN+MAKKER LINDA N Warranty MUKESH K Deed 10-13-2004 $0 MAKKER MUKESH MAKKER 2077005 20041015002033 Quit Claim Property K NEENA Deed SeWement 10-13-2004 $0 SINGH MAKHAN SODHI ~ 20041015002034 Quit Claim Property KAMAWIT Deed Settlement 11-23-1992 $0 MCKINNON LINDA MCKINNON ~ 199212030893 Quit Claim Settlement N RICHARD Deed G Water WATER DISTRICT system __ _________ Sewer PRIVATE system Access PUBLIC Street surface PAVED Assessor information for parcel number 3021049045 Taxpayer name SINGH MAKHAN Parcel number Tax Account number Levy code Jurisdiction Present use Mailing address 36205 6TH AVE SW FEDERAL WAY WA 98023 Bedrooms 3 -_.._------~ Baths 1 -------- -- 1/2 baths 0 ---- 3/4 baths 1 ----- Single story 1 }irepl~________ Multi-story fjreplaC!.L__ Free-standing 0 .!i.rep~__________ Peroent brick or 0 stone --~"-------'-~ Eaylight base~~.!.._____ .... Heat system Forced Air --- -"-- Heat source 011 http://www5.kingcounty.govlkcgisreports/propertymreport.aspx?PIN=3021 049045 .!\ppraised valu Address(es) at this . 36205 6TH AVE SW 98023 parcel ____.____ Legal description N 112 OF SW 1/4 OF NW 1/4 OF SE 1/4 LESS CO RD S I h' Parcel description Property name ------------------ Property type R - RESIDENTIAL Plat name Plat block Present use Single Family(Res UseJZone) Plat lot Lot area 205,167 sq. It. (4.71 acres) Q-S-T-R SE-30-21-4 Residential building description Building 1 of 1____ Year built 1950 --""-----" Year renovated 0 - -- Stories 1 ----- ~uilding grade 6 . Low Average .Eondition Average Finished basement NONE OR grade____ UNKNOWN Total living sq. ft. 1,250 1 st floor sq. ft. 1,250 Half floor sq. ft. 2nd floor sq. ft. Upper floor sq. ft. Total basement sq. ft. Finished basement 0 sq. ft. __ Basement garage 0 sq. ft. ______.__ Attached garage sq. 0 ft. -'-- ~ ~.!!.~f!:..__.!__ Enclosed porch sq. 0 ft. o o o 670 4/28/2008 .... EXHIBIT Deck sq. ft. 560 Taxable value histo Tax year Tax status Taxable value reason Appraised value Taxable value 2008 TAXABLE NONE OR UNKNOWN $209,000 (land) $209.000 (Janel) + ~ (improvements) + ~ (Improvements) $462,000 total) $482,000 (total) 2007 TAXABLE NONE OR UNKNOWN $190,000 (land) $190,000 (land) + I224J!!!!l (inp_ts) + ~ fllllp-ts) $414,000 (total) $414,000 (total) 2006 TAXABLE NONE OR UNKNOWN $178,000 (land) $178.000 (land) + 11H.ll!!ll (Improvements) + ~ fllllplOWlinents) $316,000 (total) $316,000 (lotaI) . Related resources King County Assessor: Submit a requesUo correct Information in this report King County Assessor: eReal PrODertv ReDOrt (PDF format requires A~t) King County Assessor: Quarter Sectlon.MI1l (PDF format requires Acrobat) King County GIS: ProDertv Information FAa. King County GIS: Districts and Development Conditions Reoort (a detailed report about the location of this property) King County DOES: Permit Applications Report (for unincorporated areas only) King County Treasury Operations: ProDertv Tax Information for this DrOD8rly King County Recorders 0fIice: excise Tax Affidavits Report King County Recorders Office: Scanned Images of plats. King County Recorders Office: Scanned Imaaes of surveys and other-map documents. .QQtnJMAP to this ~ (requires a high speed internet connection) Open Parcel Viewer to this property (any connection speed, but less features than IMAP) Search: Address or parcel number: ; 1~11~~etJ , .' ............. o search by condo name example addnlss: 8821 428TH AVE SE I example parcel number. 0942000880 . This report was generated on 4/28/2008 1 :32:09 PM .!:iQm!l I Privacy I Accessibili!y' I Tern:ts of us~ I Search Contact us at ~@kin9county.gov. Unks to external sites do not constitute endorsements by King County. By visiting this and other King County web pages, you expressly agree to be bound by terms and conditions of the site. e 2008 King County . http://www5.kingcounty.gov/kcgisreports/property _report. aspx?PIN=3 02 I 049045 4/28/2008 "VI'....U.... I ...~Y&;L"'r...I;I" UE:rIVlIMl:IlI APR 2 5 2008 LAKEHA VEN UTILI1Y DISTRICT 31627 - 1st Avenue South · P.G. Box 4249 · Federal Way, Washington 98063-4249 Federal Way: 25~941-1516 · Tacoma: 25~fJZJ-'l9l2 www.lakehaven.org April 24, 2008 David Lee Community Development Dept. City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 EXHIBIT --& RE: Final Plat Approval Status Sterling Woods Agreement No. 6306009 Dear Mr. Lee: This letter serves as a status report to advise the Federal Way City Council on final plat approval for the referenced project. . The water distribution and sanitary sewer systems for this project are substantially complete. The developer has entered into a supplemental agreement with Lakehaven Utility District and Lakehavent accepted a guaranty for completion of construction of the water and sewer facilities for the project. We have reviewed the proposed final plat document dated April 15,2008 from DMP, Inc. There are a couple of items of concern as indicated on the attached Final Plat Document Review Checklist. Lakehaven would recommend these items be addressed and clarified before the plat is recorded. Please do not hesitate to call me, if you have any questions. I may be reached by phone at (253) 946-5406, by electronic mail at jjensen@lakehaven.org, or by fax at (253) 529-4081. Sincerely, 11 sen Engineering Technician c: Mukesh K. Makker DMP, Inc. Development Services Supervisor Inspection ec: . Charles Gibson Commissioner Donald LP. Miller Commissioner Ronald E. Nowicki Commissioner Ed Stewart Commissioner Beverly J. Tweddle Commissioner . CITY MANAGER APPROVAL: . . COUNCIL MEETING DATE: ITEM #:-51( May 20,2008 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Neighborhood Traffic Safety Program Criteria Revisions POLICY QUESTION: Should the Neighborhood Traffic Safety Program criteria be revised? COMMITTEE: Land Use and Transportation CATEGORY: IZI Consent D Ordinance D City Council Business D Resolution STAFF REPORT By: Rick Perez, P.E. City Traffic Engineer fII? Attachments: LUTC memo dated May 05, 2008 Options Considered: 1. Revise frequency of petitions policy 2. Do not revise the policy MEETING DATE: May 05, 2008 D Public Hearing D Other DEPT: Public Works ends Option 1. ~ DIRECTOR APPROVAL: hrr. Committee- ~ Council COMMITTEE RECOMMENDATION: Place Options 1 on the May 20, 2008 Council Consent Agenda for approval. fL'~ Dini Duclos, Member , Chair PROPOSED COUNCIL MOTION: "] move to amend the Neighborhood Traffic Safety Program criteria by revising the policies surrounding 'frequency of petitions ~ "tnc1w::tin ffle.-- ext!eph'rrnS +0 -fhe..., (,IJrl- 1/ (BELOW TO BE COMPLETED BYCITYCLERKS OFF1CE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM . DATE: TO: VIA: FROM: SUBJECT: May 5, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager Rick Perez, P .E., City Traffic Engineer Rtf NEIGHBORHOOD TRAFFIC SAFETY PROGRAM CRITERIA REVISIONS BACKGROUND: The Committee requested that staff address two issues: (1) the status of tho current proposal for an all- way stop at the intersection of 21st Avenue SW and SW 304th Street; and (2) review the Neighborhood Traffic Safety Program policy with respect to the frequency with which petitions may be re-submitted. Status of Current Petition A petition was received requesting an all-way stop at the intersection of 21st Avenue SW and SW 304th Street. All-way stops are evaluated using two sets of criteria: the federal Manual on Uniform Traffic . Control Devices (MUTCD), as adopted by Washington State and the City; and the Neighborhood Traffic Safety Program (NTSP) criteria. The evaluation was delayed by continued interference with data collection (tube counters), but we were able to complete a week's worth of data on all four legs of the intersection to properly evaluate the proposal. MUTCD criteria, which are based on traffic volumes, history of collisions that may be preventable by all- way stop control, and adequate sight distance, are clearly not met for all-way stop installation. NTSP criteria are a cumulative score based on traffic volumes, speed, collision history, and presence of schools, parks, or designated school safe walking routes. Since 21st Avenue SW is a minor collector, Table 2 is used for scoring. The 85th percentile speed of traffic approaching the intersection is 26.5 mph, scoring 0.5 point. The average daily traffic is 1035, scoring 0.5 point. The south leg of the intersection has a crosswalk for a designated school safe walking route, scoring 0.5 point. One injUry collision was reported in 2004 at the intersection, scoring 1.0 point. (It should be noted that the collision occurred prior to the installation of speed tables and raised crosswalks on 21st Avenue SW, thus the one collision may not be representative of current safety conditions.) The total score is 2.5 points. A minimwn score 00.0 points is required to qualify for the program; thus the proposal does not qualify for the NTS program. Frequency of Petitions The current policy allows for resubmittal of petitions 12 months after the implementation of any previous traffic calming implementations in order to consider subsequent removal of same, in case the traffic calming devices were not operating as intended. The policy does not explicitly address a time period between unsuccessful attempts at obtaining a particular device. Staff has used the same 12-month time . period to consider new petitions for previous unsuccessful proposals. C:\OOCUME-l \Default\LOCALS-I \Temp\XPgrpwise\OS-oS-08 NTS Revisions.doc . . . May 5, 2008 Land Use and Transportation Committee Neighborhood Traffic Safety Program Revisions Page 2 In the instant case, a citizen had submitted a petition for an all-way stop at a particular intersection in 2001 as part of a larger traffic calming proposal. The proposal was voted down by the neighborhood. A second petition was received in 2003 for which the consensus solution was installation of a mini- roundabout at the subject intersection, but this was also voted down by the neighborhood. A third petition was received in 2005, for which the consensus solution was the installation of speed tables and raised crosswalks, which was eventually approved and constructed. Subsequent studies show that this has reduced speeding, but as expected and indicated to the public; speeding has not been eliminated completely. In 2008, another petition was received requesting an all-way stop. This has triggered a volume of e-mails, phone calls, and public comment unprecedented in the NTS Program, requesting that the City not use any more resources to continue analyzing the intersection, holding neighborhood meetings, and attempting to reach consensus oil what continues to be a divisive issue in the subject neighborhood. To address this issue, staff proposes policy language that increases the waiting period for subsequent submittals for new installations (rom one to three years. Exceptions would include instances in which implementation of a larger proposal is phased due to budgetary constraints, ~d if traffic conditions have changed significantly due to roadway improvements or land use changes. cc: Project File Day File ~ CITY OF,r ~ Federal Way.. . Neighborhood Traffic Safety (NTS) Program Existing residential neighborhoods in the City of Federal Way may be considered for the NTS program in order to control traffic speeds, reduce cut-through traffic and improve docwnented pedestrian and vehicular safety issues. Neighborhoods are defined by elemenUuy school attendance areas. The NTS program should not be confused with other City processes required of new subdivisions or commercial developments. The NTS program consists of three phases (the three E's) in the following order: I) Education, 2) Enforcement, and then 3) Engineering: I) Education: The education phase is intended to increase neighborhood awareness of local speeding issues. In many cases, a handful of speeders are known to the neighborhood and could use a reminder to change their driving behavior. A neighborhood watch program may be launched that could use the following tools: · Include a general article in your homeowner association's (HOA) and/or local school newsletters to remind residents about the importance of obeying speed limits, and to warn residents to be on the watch for speeding traffic. In many cases, the driver is unintentionally speeding and a friendly reminder would be effective. · Contact the Police Department at (253) 835-6775 to request placement of a speed trailer (speed reader board) in your neighborhood. Depending on the location and driver population, this device may change driver behavior for an indefinite time period. Volunteers willing to help the Police Department are always appreciated; please call (253) 835-6730 if interested in volunteering in this program. . · Form a speed watch group to document incidents of speeding. Be sure to include any vehicle information: colors, makes, models, license numbers, and the dates and times they pass through a specific location. This information, when compiled for several weeks, should then be submitted to a selected speed watch program manager. Several reports of speeding for the same vehicle should then be reported to the Police Department for enforcement so that officers may more effectively target locations at specific times for emphases patrol. II) Enforcement: The second phase of the NTS program is special enforcement. It may take some drivers a more drastic method (speeding tickets) to change their driving behavior. This usually works for local residential speeds with minimum cut-through traffic. In some cases, the Engineering phase is needed to address the speeding issue. III) Engineering: Citizens that have any questions regarding the NTS program may call the Public Works Department at (253) 835-2700. The NTS program allows the installation of traffic calming devices such as speed humps, speed tables, raised crosswalks, traffic circles, chicanes, signing, pavement marking, or other approved devices. These devices shall only be installed when the following general conditions and criteria are met: . A- Genera) Conditions: . 1. Less restrictive means of controlling speed (Education and Enforcement) have been attempted without success. 2. The proposed devices may be installed on residential streets functionally classified as local or minor collector. Some devices that do not severely delay emergency vehicles, such as speed tables or roundabouts, may be permitted on principal collectors as long as the posted speed limit does not exceed 25 mph. 3. No devices shall be installed within 600 feet of a traffic signal or 250 feet of a stop sign. As measured along the major roadway movement. 4. For vertical deflection devices, no adverse street characteristics exist, such as steep grades in excess of 8%. In all cases, sight distance standards must be met. 5. Storm drainage problems created by the installation of the proposed devices can be adequately addressed. 6. Each neighborhood may apply for traffic calming devices costing. a maximum of$15,000 per year. If the proposed devices cost more than this amount, the neighborhood may fonn a Local Improvement District (LID) to fund the excess amount. Otherwise, the City may phase and fund the excess amount in a future year (minimum of 12 months from installation) and based on a frrst-come, frrst-serve basis. . 7. The City will not fund the installation of traffic calming devices in cul-de-sacs that are less than 600 feet long. B~ Installation Process and Criteria 1) To be considered for the installation of traffic calming devices, a City prepared or approved petition must be submitted to the City. The petition must be signed by owners or residents representing at least ten parcels within the affected area specifying the problem's nature and exact project location and limits. Petitions for proposals that were not successfully implemented due to failure to meet the NTS criteria or failure to pass a ballot proposal in previous attempts will only be considered in the following instances: a. The proposal was not implemented due to budgetary constraints and the criteria continue to be met: or b. As determined by the Public Works Director. traffic conditions have changed due to roadway improvements or land use changes: or c. At least 36 months has passed since the failure of a previous attempt. 2) A traffic study will then be conducted to see if the program technical criteria (severity score) is met. Currently, the City considers four criteria to qualify a street for traffic calming devices: . a) Majority Speed: The 85th percentile speed averaged for both directions. b) Volume: The Average Daily Traffic total of both directions. c) Location: Half a point is given for streets fronting parks, schools, or designated school crossings. d) Collisions: A five-year reported collision history (frequency and severity) is investigated for collisions that may be correctable by traffic calming devices. C:\OOCUME-I \Default\LOCALS-1 \Temp\XPgrpwise\NTS Program rev OS-OS-08.doc 2/4 Depending on roadway functional classification, each criterion is scored on a scale of 0.0 to 3.0 points as shown in Tables I through 3 below. The total severity score is added for each category for a maximum 15.5 points. A three point minimum severity score is needed to continue with the program regardless of how the points were collected: . Table 1 Local Residential Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision Historv Scale SDeed Traffic (ADT) School/Park Total Iniurv Fatal 0.0 0-25 o - 500 No 1 - - 0.5 26 - 27 501 - 600 Yes 2 - - 1.0 28 - 29 601 - 700 - 3 1 - 1.5 30 - 31 701 - 800 - 4 - - 2.0 32 - 33 801 - 900 - 5 2 1 2.5 34 - 35 901 - 1,000 - 6 - - 3.0 36+ 1,001+ . - 7+ 3+ 2+ Table 2 Minor Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision Historv Scale SDeed Traffic (ADT) School/Park Total Inturv Fatal 0.0 0-25 0-1,000 No 1 - - 0.5 26-27 1,001-1,800 Yes 2 - - 1.0 28 - 29 1,801 - 2,600 - 3 1 - 1.5 30 - 31 2,601 - 3,400 - 4 - - 2.0 32-33 3,401 - 4,200 - 5 2 1 2.5 34 - 35 4,201 - 5,000 - 6 - - 3.0 36+ 5,001+ - 7+ 3+ 2+ . Table 3 Principal Collector Street NTS Criteria Point 85th Percentile Average Daily Location 5-Year Collision History Scale SDeed Traffic (ADT) SchoollPark Total Injurv Fatal 0.0 0-25 0- 5,000 No 1 - - 0.5 26 - 27 5,001 - 7,000 Yes 2 - - 1.0 28 - 29 7,001 - 9,000 - 3 1 - 1.5 30 - 31 9,001 -11,000 - 4 - - 2.0 32-33 11,001 - 13,000 - 5 2 1 2.5 34-35 13,001 -15,000 - 6 - - 3.0 36+ 15,001+ - 7+ 3+ 2+ 3) If a project does not meet the 3-point minimum severity score, the contact petitioner is informed about the study results and is asked to inform those who signed the petition of . C:\DOCUME-l \Default\LOCALS-l \Temp\XPgrpwise\NTS Program rev OS..oS..o8.doc 3/4 . the results. In such a case, additional education and enforcement would be the proposed solution. 4) If the project meets the above criteria, the City will hold a neighborhood meeting to discuss the advantages and disadvantages of various traffic calming devices and to develop a consensus solution. In addition to residents, staff from the School District, Police, and Fire Departments may also be invited. Public meetings are usually advertised by posting signs on the subject roads. 5) Ballots are sent to all properties abutting the streets and are within 600 feet (measured along street centerlines) of the proposed project location. Ballots are also sent to properties where the proposed devices would be located along their sole acc.ess route as determined by the Public WQrks Director. Only one ballot will be issued per housing unit address. A simple majority (more than 50 %) of returned ballots is necessary to carry the project forward to City Council for fmal approval. The ballots are only utilized to measure neighborhood project support and are advisory to Council who may modify the proposal. 6) The ballot results may be delivered to the neighborhood utilizing signs on the street or by conducting a second neighborhood meeting. 7) If a project's severity score is at least 6 points, staff may develop a proposal with citizen input and the balloting process may be bypassed. . 8) If the ballot measure passes or if the total severity score is at least 6 points, the proposal is presented to the City Council sub-committee, and if passed, is then presented to the full Council for final approval. 9) If the ballot measure fails, a one-year waiting period is required to restart the process. 10) If approved by Council, the traffic calming devices would be installed as soon as budget, weather, and the contractor's schedule permits. C- Removal Process and Criteria Traffic calming devices may be removed when all of the following criteria are met: 1) A City prepared or approved petition signed by owners or residents representing 10 or more lots within the . affected area must be submitted to the City. The affected area includes properties abutting streets within 600 feet of the existing device location, measured along street centerlines, and properties which the existing devices are located along their sole access route as determined by the Public Works Director, and 2) Property owners and residents within the affected area shall be sent a City prepared or approved ballot by first class mail. More than 50 % of the returned ballots must vote affinnatively, concurring with the removal of devices. This ballot is advisory to City Council, who may modify the proposal, and . 3) An adequate review period (minimum of 12 months from installation) and subsequent engineering analysis has been performed to determine the traffic characteristics along the route and the impacts to the remaining street system. C:\DOCUME-I \Default\LOCALS-1 \Temp\XPgrpwise\NTS Program rev OS-OS-08.doc 4/4 COUNCn. MEETING DATE: May 20,2008 ITEM#: 5 t . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Community Center Building Generator Supply - Bid Award POLICY QUESTION: Should the Council award the Community Center Building Generator purchase to the lowest responsive, responsible bidder? COMMITI'EE: Land Use and Transportation Committee MEETING DATE: May 5, 2008 . CATEGORY: .IZI Consent D Ordinance D City Council Business D Resolution STAFF REpORT By: Ken Miller, P.E., Deputy Public Works Director Steve Ikerd, Parks and Facilities Manager Attachments: Land Use and Transportation Committee memorandum dated May 5, 2008. Options Considered: 1. Award the Community Center Building Generator purchase to Cummins Northwest, the lowest responsive, responsible bidder, in the amount of Two Hundred Ninety-Three Thousand Nine Hundred Seventy-Five and nollOO Dollars ($293,975.00) plus state sales tax. 2. Reject all bids for the Community Center Building Generator purchase, re-bid the item and return to Committee for further action. D ~ Public Hearing Other DEPT: Public Works 3. Do not award the Community Center Building Generator purchase to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: fI1iWJ> Il~\ :---/DIRECTORAPPROVAL: ~~. ~ Committee' /31<. COUDCIl COMMI'ITEE RECOMMENDATION: Forward staff recommendation for Option I to the May 20, 2008 City Council Consent Agenda for approval. ~ ochmar, Chair ~~ DiDi Duclos, Member PROPOSED COUNCIL MOTION: "1 move arding the Community Center Building Generator purchase to Cummins Northwest, the lowest responsive, responsible bidder, in the amount of Two Hundred Ninety-Three Thousand Nine Hundred Seventy-Five and no/l 00 Dollars ($293,975.00) plus state sales tax. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED .0' DENIED o TABLEDIDEFERREDINO ACIlON o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNQL BILL # 1ST reading Enadment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM . DATE: TO: May 5, 2008 Land Use and Transportation Conunittee Cary M. Roe, P. E., Assistant City Manager, Chief Operations Officer, Emergency Manager Ken Miller, P.E., Deputy Public Works Director ~~ Steve Ikerd, Parks and Facilities Manager Community Center Building Generator Supply - Bid Award ~ VIA: FROM: SUBJECT: BACKGROUND At the July 17, 2007 City Council meeting, the Council approved the purchase of additional emergency equipment to assist the City in providing services to our citizens and businesses during emergency conditions. This included the purchasing and installation of an emergency generator for the Community Center which is also proposed to be used as an emergency shelter. Four (4) bids were received and opened on April 30, 2008 for the Community Center Building Generator Supply bid. Two of the bids received were not responsive due to discrepancies, therefore the lowest responsive, responsible bidder for the generator is Cummins Northwest with a bid of $293,975.00 plus state sales tax. See Bid Tabulation below. . Reference checks on Cummins Northwest by City staff indicates that the contractor has perfonned similar work in the past, including installations at City Hall and the Evidence Building. Therefore, staff recommends awarding the Community Center building standby generator to Cummins Northwest, the lowest responsive, responsible bidder in the amount of $293,975.00 plus state sales tax. . BIDS RECEIVED: !-.............................--...-.......-........-.--............---.-.....................................--......--...............................-...-.................................'; i i I Cummins Northwest $ 293,975.00* I 1 NC Power Systems $ 307,530.64* 1 : : ~ ~ 1 1 l~=~~-=-_~----_J cc: Project File . K:\LlJTC\2008\04-30-08 Community Center Generator - Bid Award.doc I . . - . I -.-I I I I _\ c:; ~~=i c::- ~ ~ o ~~~ ~~ ~ ~ ~ ~ 'K. -. :,o!!!!!! 5!' = = ,g. Q. ~ c: a: a: a~.;'022 ::: .. II g. ~ ; III e. -.::1 rr It ; a " " ~ .. ~~S'~n :! n ;;- ", !!RoRo::~ ..j :!.o (") s" ~ (") !! u f " ... r: '" Cl .. '~ (") & & H~ R" g \;l 3:=CS~ =.~.... -- ~ .. - .. ~!t - CI CI CI ." ." :::::: ~ ~ ~~S~ V' Q~ ~ ~ ~ ~ \.>> ~ ~ ~ ~ R ~ l -?7 <; ~ ~ t 1- N %~~ ~ <E ?-'i ~ ~ ~ ~.~ ~ ~ \~, Er \ ( ~l ~ ~ l."ll."l '" :I -IIQ s. S" 110 $ ~~ '" ~ 71'0 .= Ci.~ lD i1 ~ ~ .I'\il ..,. '"' ~ = - ~ ~ >- = ~ t"" >- .., - o Z fI.l ;l l."l .., = c: Ul = c: CI'I CI:l c: '" CI:l c: 00 .... o 1- "0 .! lD II> . ~OUNc;!~~E~!IN~_~~ ~_~_Mal.3_~, 200_~_____.__.__________.__________-.-!TE~...#: 6ai CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ApPOINTMENTS TO THE DIVERSITY COMMISSION POLICY QUESTION: Should the City Council appoint candidates to the City's Diversity Commission? COMMITTEE: N/ A MEETING DATE: N/A CATEGORY: D Consent ~ City Council Business STAFF REpORT By: _Laura Hathaway D Ordinance D Resolution o D Public Hearing Other DEYf: Management Services Attachments: N/ A Background: At a special meeting of the City Council on May 13, 2008, the City Council interviewed applicant's to fill three positions on the City's Diversity Commission. All terms are full regular positions with terms to expire on May 31, 2011. Appointed members will be invited to the June 3, 2008 City Council Meeting to receive their Certificates of Appointments. . Options Considered: 1. Appoint the following candidates as regular, voting members to the Diversity Commission with terms expiring as listed: May 31, 2011 a. b. May 31, 2011 c. May 31,2011 2. Direct staff to re-advertise the vacancies. STAFF RECOMMENDATION: N/A CITY MANAGER APPROVAL: N/A Committee DIRECTOR ApPROVAL: N/A Committee N/A Council Council COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "1 move appointment of Commission with terms expiring May 31, 2011~ and to the City '8 Diversity . COUNCIL MEETING DATE: May 20, 2008 ITEM #: 6aii CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL . SUBJECT: ApPOINTMENTS TO THE PARKSIRECREATION COMMISSION POLICY QUESTION: Should the City Council appoint candidates to the City's Parks/Recreation Commission? COMMITTEE: N/ A MEETING DATE: N/A CATEGORY: D Consent IZI City Council Business STAFF REpORT By: Laura ~athaway D Ordinance D Resolution D D Public Hearing Other DEPT: Management Services AttachlDents:N/i\ Background: At a special meeting of the City Council on May 13, 2008, the City Council interviewed applicant's to fill positions on the City's ParkslRecreation Commission. The City advertised for four regular positions and two alternate positions. Only two applications were received, but if appointed this will give the Commission enough members to have a quorum to hold meetings. Staff will re-advertise in the near future for the remaining open positions. Appointed members will be invited to the June 3, 2008 City Council Meeting to receive their Certificates of Appointments. Options Considered: 1. Appoint the following candidates as regular, voting members to the ParkIRecreation Commission with terms expiring as listed: . a. April 30, 2011 b. April 30, 2011 2. Direct staffto re-advertise the vacancies. STAFF RECOMMENDATION: N/A CITY MANAGER ApPROVAL: N/A Committee DIRECfOR ApPROVAL: N/A Committee N/A Council Council COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "] move appointment of Commission with terms expiring April 30, 2011. , and to the City's Parks/Recreation . COUNCIL MEETING DATE: May 20, 2008 _____._________________._.________________________________.._._._.w ITEM #: 6aiii . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ApPOINTMENTS TO THE HUMAN SERVICES COMMISSION POLICY QUESTION: Should the City Council appoint candidates to the City's Human Services Commission? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: o Consent I8J City Council Business o Ordinance o Resolution D D Public Hearing Other STAFF REpORT By: Laura HathawaY-_______ DEPT: Management Services Attachments: N/ A Background: At a special meeting of the City Council on May 13, 2008, the City Council interviewed applicant's to fill one regular position and two alternate positions on the City's Human Services Commission. All terms, whether regular or alternate terms will expire on January 31, 2011. The City received two applications. Appointed members will be invited to the June 3, 2008 City Council Meeting to receive their Certificates of Appointments. . Options Considered: I. Appoint the following candidate as regular, voting member to the Human Services Commission with a term expiring January 31, 2008: 2. Appoint the following candidate as an Alternate on the Human Services Commission with a term expiring January 31, 2008: 3. Direct staff to re-advertise for the positions. STAFF RECOMMENDA nON: N/A CITY MANAGER ApPROVAL: N/A Conunittee DIRECTOR ApPROVAL: N/A Committee N/A CowIciI Council COMMITTEE RECOMMENDATION: N/A PROPOSED COUNCIL MOTION: "I move appointment of as the Regular Voting Member and as the Alternate on the Human Services Commission with terms expiring January 31, 2011. . COUNCIL MEETING DATE: May 20, 2008 ITEM #: tb CITY OF FEDERAL WAY . CITY COUNCIL AGENDA BILL SUBJECT: SELECTION OF VOTING DELEGATES FOR THE 2008 ASSOCIATION OF WASHINGTON CITIES (A WC) ANNUAL BUSINESS MEETING. POLICY QUESTION: Who should the City Council appoint as voting delegates for the upcoming A WC Annual Business Meeting? COMMITTEE: NI A MEETING DATE: N/a CATEGORY: D Consent t8J City Council Business STAFF REpORT By: N/A D Ordinance D Resolution D D Public Hearing Other DEPT: NI A AttachmentslBackground: A WC has asked the City to select up to three officials to serve as voting delegates at the 2008 Annual Business Meeting. Following selection, the City Clerk is directed to advise A WC of the City' named delegates for 2008. . STAFF RECOMMENDATION: None CITY MANAGER APPROVAL: N/A Committee DIRECTOR ApPROVAL: N/A Committee N/A COWlCiJ Council COMMITTEE RECOMMENDATION: N/A Committee Chair N/A Committee Member N/A Committee Member PROPOSED COUNCIL MOTION: "] move the appointment of City's voting delegates for the 2008A we Annual Business Meeting. " , and as the (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1 ST reading ., Enaetment reading ORDINANCE # RESOLUTION # . . . . COUNCIL MEETING DATE: May 20, 2008 ITEM #: ~~ ,-."-".- .----.- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITIZEN SURVEY POLICY QUESTION: Should the City utilize the National Citizen Survey to survey the community? COMMITTEES: FEDRAC, LUTC, STUDY SESSION MEETING DATES: 04/22/08, 5/05/08 CATEGORY: D Consent ~ City Council Business D D D Ordinance D Resolution Public Heariug Other ~!~!~.!~~2-~!..~Y:..!:-jnda Farm.er, ~~J.!lJ.!l~,!i.~~!!.~,:,.~~~~ Go~~.!~.ffa!!s M~a~~!.~~~.!..:._~~~~~~~.~~~~.?!fic~___.___.... Attachments: · Memo to the City Council. · Standard survey instrument from National Citizen Survey. · Edited survey instrument on Federal Way topics per FEDRAC and LUTC direction Draft 1. · Edited survey instrument on Federal Way topics per FEDRAC and LUTC direction Draft 2. Options Considered: Option 1: Authorize the City to use the National Citizen Survey to survey the community. A. Authorize City staff to use the National Citizen Survey to survey the community using the full surVey instrument. B. Authorize City staff to use the National Citizen Survey to survey the community using Survey Draft 1. e. Authorize City staff to use the National Citizen Survey to survey the community using Survey Draft 2. D. Authorize City staff to use the National Citizen Survey to survey the community using one ofthe above Survey instruments with amendments and/or additional staff direction. Option 2: Authorize the City to more fully explore a customizable citizen survey option. A. Authorize City staff to more fully explore a customizab1e citizen survey through Hebert Research, the National Research Center, the University of Puget Sound or Creative Consumer Research. B. Direct staff to more fully explore a customizable citizen survey through other companies not listed here, and/or give staff additional direction. STAFF RECOMMENDATION: Staff recommends approval of option I.A, "Authorize the City to use the National Citizen Survey to survey the community using the full survey instrument." CITY MANAGER ApPROVAL: Conunittee COMMITTEE RECOMMENDA nON: NA 11/" ~ Conunittee COWICil PROPOSED COUNCIL MOTION: "} MOVE APPROVAL OF OPTION _, TO AUTHORIZE CITY STAFF TO USE lHE NATIONAL CITIZEN SURVEY TO SURVEY lHE COMMUNITY USING THE FULL SURVEY INSTRUMENT. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # . . . . . . City of Federal Way MEMORANDUM Date: May 13,2008 To: City Council Study Session From: Linda Farmer, APR, Communications and Government Affairs Manager Scott Pingel, MP A, lCMA Fellow Subject: Citizen Survey Introduction $30,000 was allocated in the 2007-2008 budget to survey the community. This survey will be the City's first comprehensive, statistically valid baseline survey. It will help us in our performance measurement efforts and budget process. Staff is recommending use of the National Citizen Survey. The National Citizen Survey is administered through the National Research Center which is affiliated with lCMA. They are able to provide this service at a relatively low cost through careful standardization and automation of the survey process. Each participating jurisdiction can make a limited number of customizations for its locale. National Citizen Survey The base survey consists of a standard survey instrument plus three customized policy questions and one customized open-ended question. The survey will be statistically valid with a plus or minus 3% margin of error. The survey includes a comparison report with all other cities nationwide participating in the National Citizen Survey. The survey will be administered in three ways: . Mail: The survey will be mailed to 3,000 randomly selected households in Federal Way. This hardcopy survey will also be available in Spanish, Korean and Russian. Also, respondents will have the chance to take the survey online instead of mailing back their hardcopy. . Phone: The National Research Center will complete 400 phone interviews. . Web: After the mailed survey takes place, the same survey will be posted on our website so that others outside the original sample group can answer the questions. This data will be tabulated for us in conjunction with the other results. I Cost Mailed survey and reports · Korean translation services . Spanish translation services · Russian translation services 400 phone interviews Web survey Total $17,100 $ 900 $ 1,450 $ 2,100* $ 6,000 $ 1.550 $29,100 . Estimated Cost for Custom Surveys · National Research Center · Hebert Research . Creative Consumer Research · University of Puget Sound $40,300** $48,000 (no web option) Incomplete data provided Non-responsive to multiple requests Process Staff presented the survey to FEDRAC (April 22) and to LUTC (May 5) and created two additional drafts based on direction from those meetings. The matter is now before the May 20 Study Session. A full Council decision is needed before June 2, 2008, if the National Citizen Survey option is to be used. . Timeline for National Citizen Survey (assumes a June start) . April 22 FEDRAC .. MayS LUTe . May 20 Council decision . June 2 Contract would start . July 14-Aug. 18 Survey conducted . Sept. 8 Draft report received . Sept. 22 Final report received *We are pursuing a volunteer to provide up-front Russian translation services for free. That would drop the cost on this item to $900, bringing the total budget to $27,900. ** As in the previous note, we would pursue Russian translation services for free. If we were not successful" the cost would increase $1,200 for a totalof$4/.500. Attachments: Three Draft Survey Instruments . 2 1. Please rate each of the following aspects of quality of life in Federal Way: Excellent Good Federal Way as a place to live..................................................... 1 2 M'~rT\;ei~t)~~~_.fi)J,i,~~~~i;.;:l" Federal Way as a place to raise children......................................... 2 .fjerarWaysas~qJ1IItl_4~;~;,;L:;f\;;,..... .. Federal Way as a place, to retire..:. ......:.:..;............................... .... 2 _!i>;t~fi~Ii~~t!1'~If.__lt~l:q::.~;!;;'>;:....; Fair 3 3 3 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair 123 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2 3 2. 2 3 2 2 3 "'.p'."."...,.........'...'.l~. '.1 ml)~;~;i'~~" i 1 !~j!';'~i~"cr;~' 1 II; i ... ., eliD I l!~~m Pi'''l'j , ~~r~pd!'l I ~fnlTrHI"I,;~"J~~{~h i ,t~ > d "; f Jc r..;,. ~\ " i Ilju.HHdd'!Pd;;,h !I. p f ~Hn. ~i ~ n f i!~ l ~: nH~ Poor 4 Don't Know 5 4 5 4 5 Poor Don't Know 4 5 4 4 4 4 5 4 4 4 4 4 4 4 4 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast Know 1 2 3 4 5 6 23S. 6 23456 . To what degree, if at all, are run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem 0 Moderate problem 0 Major problem 0 Don't know 1 Citizen Survey-All Questions Included 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Very Somewhat Neither safe Somewhat safe safe nor unsafe unsafe Violent crime e.g. raPEl' assClult, robbery)... ~.............. ~... 1 2 3 4 ~;,::::~,'.t~~~;~~~~~~~~Jl_~~;jf'.'" ..............1. Environmental hazards, incl,uding toxic waste.................. 1 2 3 4 Very unsafe 5 5 Don't Know 6 . 6 Don't Know 6 6 6. Please rate how safe or unsafe you feel: In your neighborhood during the day.................. ............... l~i~__!~:~i~~~~II~~~~i,~,...... 1~;'~~~g~!~~~~~~.;i.,~4;;~.,;.~...... Imi\~i;<.'" ...... ....,;/;M~~~;1i,;*;,.(' Very Somewhat Neither safe Somewhat Very safe safe nor unsafe unsafe unsafe 1 2 3 4 5 1 1 2 3 4 5 '1 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No...,. Go to question 9 0 Yes -+ Go to question 8 0 Don't Know...,. Go to question 9 8. If yes, was this crime (these crimes) reported to the police? o No OVes o Don't Know 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Once or 3 to 12 13 to 26 More than Never twice times times 26 times .~~__.7i~jt~~l&i;.....~:ij.;...,:..!~.~tl~lll~t:,;::~:;;;":'::fJl$l~ .....~i~i~~~j:;:.:,::::::::..\j;;~~if!~.{:~);~ll;~~~~ RiddenalocalbuswithinFederaIVVay..............................~.............. ..... 1.. 2. .... .3..... ...4. 5 . t,' v . . ~",,-\;a~'fiS!i'!~~..J'S"~;'i1);:1i~'~."..'ti" ....,<(.;W"~~-_J^~'~('~'[,i..;,;.~.i".-{;,.,;(";:~'~__~.. 'i.< . ._";,~~m.\l'~..J!.,~![~li')',,~~A!iJ;'?j<;)!~~~ty~;,;;;;l'{?:l;:;~tG;fg;~1\'i~-_ Watched a m~e.ting of local elected officials or other local public meeting 1 2 3 4 5 on cable television.... ... .... ......... ........ ......... .... ... ......... .............. .... Ft~_.j~l~I~_~~iy*:~iJi.:..'.~~..:...; Vi " '. . com).. 1 2 3 4 5 . Volunteered your time to some group or activity in Federal Way........... Participated in religious or spiritual activities in Federal Way............ .... Participated in club or civic groups in Federal Way........ ... Provided help to a friend or neighbor. . . . . . . . . .. 1 1 1 1 2 2 2 2 3 3 3 3 4 4 4 4 5 5 5 5 10. About how often, if at all, do you talk to or visit with your immediate neighbors (people who live in the 10 or 20 households that are closest to you)? o Just about every day o Several times a week o Several times a month o Once a month o Several times a year o Once a year or less o Never . 2 Citizen Survey-All Questions Included 11. Please rate the quality of each of the following services in Federal Way: Excellent Good 1 2 Ie. . ... ... . ........ . ... .. . . .. ..... . .. ... . ....... .... . .. r'~p~re thee .~[lS ....;. ire services..... ...... ............................. ............................................. Ambulance or emergenc medical services..... ..................................... Fire prevention and education.................................. ........ ..................... Drinking water..... ..................... .................................................... ....... Sewer services.... .S.... ........ .......... .............. ....... .._............ .................... Power electric and/or gas utili ........................................................... Health services........ ...... ....... ........ ....... ....................... ...... ...... ......... ..... Public Iibra services.. ........ ......... .................... ........... .... ........... ....... Public information services............ .... ......... "_' .._ __.... ................ ............. Public schools....... ............. ....... ... ...... ...................... ..... ........... ........... Cable television...... ................. .......................................... ................. Preservation of natural areas such as open space, farmlands and greenbelts.......... ... ... ... .............................................................. 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 The City of Federal Way..... .................. ...... ......................... ..... ............ ,"'.~;;<. '){~ .ty G . .... -~.: .'. ...:S%+j;~~'!f.li :;. -';. ,... IIJl~h oun . ovemm~~"t,}),.~l/;1~i&,..~.;....................... Washington State Government...... ...... .......... ...................... ..... ............ ;;:JH~f~deral 12. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor 1 234 1 1 t 3 Don't Know 5 5 5 5 2 4 13. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No ~ Go to question 14 0 Yes ~ GQ to question 13 . 3 Citizen Survey-All Questions Included 14. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) ',~~~;~~~T:~~~~i:~;';~iji~~~~:,;;.:;~:.';'.~'.:'.';'.'.....:.......~...;~:.;,~~jii~_~;:;:;.;~ ... Excellent 1 Good 2 Fair 3 Poor 4 Don't Know 5 . 2 3 4 5 The value of services for the taxes paid to Federal Way......................... .(,.",t.,.. 'lId' ....fi'''''!fi~~f~~M:;.'.;~I;;O:. . ...,.;..';l$~.;::"'A'1~f;.'!~.,?":<' .. ;'.'I,He ,overa Ir~,lll,y,@~\!,~&'3li?~~~~;!S:.'i.~l\Itl:lg"<,',';"";i'';ii~x\~t.t:t~~;.... Courtesy..... ............. ....................................... .............. ....................... 15. Please rate the following categories of Federal Way government performance: Excellent Good 1 2 1 1 1 Fair 3 Poor 4 Don't Know 5 2 3 4 5 16. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat likely likely Recommend living in Federal Way to someone who asks...................... 1 2 :.~emaill.in .F~~~~l.If~1IIII1~1~~p~f~.;J~~J,.';~],~~~~_,L;:.. Somewhat unlikely 3 Very unlikely 4 Don't Know 5 17. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: o Very positive 0 Somewhat positive 0 Neutral 0 Somewhat negative 0 Very negative 18. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree <<;>r disagree with the following statements: Don't . Know The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a 500-l00-seat performing arts center in the downtown core as a stimulus to economic development. 1 2 3 4 5 b. In the budget process the City must constantly balance keeping tax levels as low as possible with the rising cost of providing services. Which statement do you agree with most regarding the balance of taxes and services? (Choose 1) o The City should maintain its current levels of service, even if taxes must be raised. o The City should only raise taxes to maintain core services such as public safety, streets, building/land use, and court and legal services. o The City should not raise taxes even if current levels of service have to be cut. . 4 Citizen Survey-All Questions Included . c. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you agree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustain ability is essential. The City should invest public funds to study, develop and implement new. green programs, policies and codes regarding City-owned and operated facilities and programs. t~lsq~tai . .f;}et;)itY . Y'-p'wng \f~f;}iple 3 4 1 2 Environmental sustainability is important, but the City should not develop new programs. The City should wait for the green market to develop because current up-front costs for "going green" (even those that simply reduce emissions) are not justifiable yet for a local government. .rltals!.Jstaf . FiygreE!n~ .9ity-owq 3 4 1 2 'FheCity should. .. e!=>, even to r . arid programs. . d. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know The City should find alternative jails for all its prisoners and continue to contract for jail services. 1 2 3 The City should partner with other jurisdictions to build a jail to serve all the jurisdic,~io~sinvolved inthe partnership. .tfj~9ty builds :~t.sWith other juriscll~. )~qteajailinsi lil1its to best capitali2:~. .......... .te<:L ../>>i .. ..>1/ ... .' ".:"".::.:::;-, ',,:"',-- "'.' The City should build ~nd~perate a short-term jail facility (housingprIS()nerS for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 3 1 2 1 2 3. 19. What is the single most important thing the City of Federal Way can do to make this a better place to live? . 5 5 5 5 5 4 5 5 4 5 5 4 .5 Citizen Survey-All Questions Included 1111~ij~~III1I~OOM lltll<<:'fu~fu~~~ i 01. Are you currently employed for pay? o No ~ Go to question 03 o Yes, full-time ~ Go to question 02 o Yes, part-time ~ Go to question 02 02. During a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motorcycle, etc...) b m self.................... Z Bicycle................................................ _ days .ltV~rkat i Other. . . .. . . . . . . . . .. . . . . .. . . . . . . .. . . . .. . . . . . . . . . . .. .. .. _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years o 2-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or townhome) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1,500 to $2,499 per month o $2,500 or more per month 07. Do any children 17 or under live in your household? o No 0 Yes M....~~.. .1I.11IImHJt'!u..'.;y~.l.dHWrn!l. J~. .I.~. ..1. ! mnrf nL,.~Lh! nlll~IIIIIIII~lmlillillilllllJlll 08. Are you or any other member of your household aged 65 or older? o No o Yes . 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 o $25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Black or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years o 25-34 years 0 65-74 years o 35-44 years 0 75 years or older o 45-54 years . 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. Many people don't have time to vote in elections. Oid you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know . 6 fl 'I.ll! II Httf!~. \. i... ;~; :=' '. ; , I ~I!pntmll . ' ~ .. t!u ~ct~_ ;: i "I. rrrr .l:f' :'.''':d:~lj 'H dilt>n ; 'tl!acf\ u "'.I!llll_iHr'I,;,~!91 p liJ1i~'., 'KtUm:: hHt'L~ ~ p{~ l!~L ~i:insl~ 1. Please rate each of the following aspects of quality of life in Federal Way: Excellent 1 Federal Way as a place to live...... ............................................ ... ;1tYt;';"t1Yl~{'n;e'''..lg.4&;J;:.~~it~a. ';:~.:'~Ii"" ..... . ?,..,.$J, ..,.. ....11Q:l'{!~X~~~Ja!iJ.'g:':~. ,)(,e.,,_............ .. Federa.IWay,a,~ aplac~ to rat:s.e children.......... ....... ...... ...... ............ .':"~e.'7~Al'~lI"BViJ~~~&Jj.:>:Jt .., ':~^::~rJ ,~~'-!~ :~j~:~)ft:'~~m~~~~;~~...,. ~~ ~ -:-............. -. Federal Way as a place to retire.... ................................. ......... ..... rWl,;{, JJ".~". ;r:M1J'~~~:ll;itii'+!\V; , i.~-ltiij~~". . .eJ:a~!;m;sl1lf>>~~~~l;<fa.J\W~Y.............. 1 2 3 Poor 4 4' 4 ...4 4 4 Don't Know 5 :,ii;i;,f:llil 5 Good 2 Fair 3 2 3 5 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair 123 Poor Don't Know 4 5 5 .f".;,;~~ 5 5 5 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast Know 1 2 4 5 6 2 5 6 2 4 5 6 . To what degree, if at all, a~e run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem 0 Moderate problem 0 Major problem 0 Don't know 1 Citizen Survey AU Questions Included First cut. 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Very Somewhat Neither safe Somewhat Very safe safe nor unsafe unsafe unsafe Violent crime (e:~:,Eap(;},a~sault,"':<>.~~ery)..... ... .....;.,::....;.r ."'~. .... ?.. r .3. 4. ..,...5, .'. ;i.Gf"o."p'erhl 'crim"",s';;.~JIi;-fi'P~~.~~~~'I;.).:;.. ..... ..' .'. ..:1;;'~iX,.:~~ii~t\'i.l'..~!J{g};;;:C' .2:,;;i~~j11}ii.~'Wt.'5.'.j'9" ..;if:'"", '. ,1.'-] ""',, -,~',_,:,;1.~St~~;~~!!I,!~1#'mI~W;Y),~,_,"c:;~~:~,'_6i"~;~~"~;c. ""..'~:~..6_._;:;..-,t_;~',5!t:\~~~;'i0~:;I'?:,ft%:.ifi~M::2lt:f&t1),;:cd:il,I.;M:',;\-;;., "., :-';-3t~_t-"1:.1,\::j_:;_:::;\:;:_._;:;';:fL':' Environmental hazards, including toxic waste.................. 1 2 3 4 5 6. Please rate how safe or unsafe you feel: Very safe In your neighborh~2.5ll!~w~~~J!!~2y............... .. .....,.... .. ... 1 :';Il:lyc>uj".nel€J~~._...m~~tt;]!..:f;;."....;..{~~f~.III~fl;;<......,.... In Federal downtown area the 1 Somewhat Neither safe Somewhat safe nor unsafe unsafe 234 Very unsafe 5 Don't Know 6 . ~;~~tt~ 6 Don't Know 6 3 4 2 5 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No ~ Go to question 9 0 Y es ~ Go to question 8 0 Don't Know -.. Go to question 9 8. If yes, was this crime (these crimes) reported to the police? o No o Yes o Don't Know 6 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Never 1 Once or twice 2 3 to 12 times 3 13 to 26 times 4 1 2 3 Ridden a local bus within Federal Way...:.......:.:.................... .......;;:. i.;".;,~ftefloedai~Ql~W;itmfidiatsi()r~~~~~~~~ti~ifI;.0........... <'"-''.''' .... . ".... ':." ....:_.... . . .,':.:".::.,',J;,~s~:!lma~~o;l.;:~~,':.~..~,.:".T,_..,,::_.:..'H~:._:.:_.:.....:':...'..... .......-.,.-,_.....,,,."',o~>l.~l:w:....JBr~,..lH~,-,..,:. ~.,.. Watched a meeting of local elected officials or other local public meeting on cable 1 .:\l~ 1 ;,;.i~~~~~~~ep~~~~~li__f{,~I~~~~~~; Volunteered your time to some group or activity in Federal Way..... ...... P3rticip3ted in religious or spiritu::lI ::!ctivities in Feder::lI 'N3Y.. .......... .... P3rticip3ted in club or civic groups in Feder::!1 'N3y..,........ Provided help to 0 friend or neighbor........... 2 2 2 2 3 3 3 3 1 1 1 1 4 4 4 4 4 4 4 More than 26 times 5 5 5 . 5 5 5 5 5 10. /\bout hov.' often, if at all, So you talk to or ':isit '....ith your immediate neighbors (people '."Jho live iFl the 10 or 20 housoholds that are closest to you)? o Just ::lbout overy doy o Severol times 0 woek o Sevor31 times 0 month O-GnGe-a-ffiGfItR ~Bfal-times ::1 ye::1r ~e 0 ye3r or less o Never 2 . Citizen Survey All Questions Included First cut 11. Please rate the quality of each of the following services in Federal Way: Excellent Good 1 2 Poor 4 rvices..... ... ........... .......... ............. 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 Drinking water.....' ..'....... ................. ................ .... ............. .... ..... ............ Sewer services..... ..:~~... ... ....... ....... ............... ....... ............... ....... ....... ..... Power (electric ::md/or g3s utility).. .................. ....... ..... ...... ......... ....... ..... Health sorvices............. ................ .... .................. ............. ......... ..... ........ Public information serviceG..... ....................... ...... ....... ........... ................ Public schools...... ................ ........ ................ ......... .......... ..... ............... Cable television............................................. ...................................... Preservation of natural areas such as open space, farmlands and greenbelts.. ............ ........ ............ ...... ....... ............... ................... 12. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor Don't Know The City of Federal Way...:.:.:............................................................... 1 2 3 4 5 ~A~lrigiCOUhty...G.....o:.v?e:.}~r:rie...:.n'~*')'J;i;':.!i}\.:(i; . .. 1 4.' ::!&\1, _"?', .'-'~ - ,". " .,__ _ _ .-.,::~J\r~-rin_,..",,'.,~~it~~;~~+-t:~,~~,.-,'_~.;~.. ..". .~' _.-~- "'~'. ~ ~. .... Washington State Govemment............................................................. 1 2 3 4 5 1 13. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No ~ Go to question 14 0 Yes ~ Go to question 13 . 3 Citizen Survey All Questions Included First cut 14. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) Excellent 1 Good 2 Fair 3 Poor 4 Don't Know 5 . 2 3 4 5 !h~ value of servi~~s for the taxes paidto FederaIWa,y.....;..;;..;.......:..;. _~.'ij:)vet19J1..directi!ii~_~(~~rd.".",.,.;.'i~~''tliI~'~if~~:c:.. 15. Please rate the following categories of Federal Way government performance: Excellent Good 1 2 1 1 '1 Fair 3 Poor 4 Don't Know 5 16. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat likely likely 1 2 1 Somewhat unlikely 3 Very unlikely 4 Don't Know 5 17. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: o Very positive 0 Somewhat positive 0 Neutral 0 Somewhat negative 0 Very negative 18. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree or disagree with the following statements: Strongly Agree Don't Know . The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a 500-700-seat performing arts center in the 1 downtown core as a stimulus to economic development. 2 3 4 5 b. In the budget process the City must constantly balance keeping tax levels as low as possible with the rising cost of providing services. Which statement do you agree with most regarding the balance of taxes and services? (Choose 1) o The City should maintain its current levels of service, even if taxes must be raised. o The City should only raise taxes to maintain core services such as public safety, streets, buildinglland use, and court and legal services. o The City should not raise taxes even if current levels of service have to be cut. . 4 Citizen Survey All Questions Included First cut . c. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you agree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustainability is essential. The City should invest public funds to study, develop and implement new. green programs, policies and codes regarding City-owned and operated facilities "and programs. 1 2 3 4 5 OQ!1ld not develo~ JJc~ the environ ssuchas emis Environmental sustainability is important, but the City should not develop new programs. The City should wait for the green market to develop because current up-front costs for "going green" (even those that simply reduce emissions) are not justifiable yet for a local government. "... .- - '. ..~ili~J~not;f. fa9i~. anClo,o 1 2 3 4 5 , 'guld not wastel~'. etO reduce envit<).': .f:arm;l. . d. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know The City should find alternative jails for all its prisoners and continue to contract for jail services. 1 2 3 4 5 The City should partner with other jurisdictions to build a jail to serve all the jurisdictions involved in the partnership. Welts oWnjail, shOll . FederalWa reven The City should build and operate a short-term jail facility (housing prisoners for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 1 2 3 4 5 1 2 3 4 5 19. What is the single most important thing the City of Federal Way can do to make this a better place to live? . 5 I Citizen Survey All Questions Included First cut ...'.............':'.' .....'..'w.~I.~I~..~I~ ~IT'T'.. "".",.,""""'1"11 ~ I'. 1'~lI~~tj:;U~ I ..1 IWJJtHilttd!;;ourf' !iit.';::';i}ti!I~I!1 . l!f1m j;l,.n;nmM.:i!ul . l!:iHiqliiiWHll . . I; , 'H}1m()J.f~ ~F1pn,~:;~q~H, ',,' , ,'H~~ ,'-d"'-F~~~ d; , IHlilnnt;!HHlllil I If.. i ml11lnnmli\1!II. ... 01. Are you currently employed for pay? o No...... Go to question D3 o Yes, full-time...... Go to question D2 o Yes, part-time...... Go to question 02 02. During a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motorcycle, etc... b myself.................... :lVto Other. . . . .. . . . . . . . . . . . . . . .. . .. . . . .. . . . . . . . . . . . . . .. . . . .. _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years o 2-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or town home ) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1,500 to $2,499 per month 0$2,500 or more per month 07. Do any children 17 or under live in your household? o No o Yes I '~~'m" "PillJHilf;;:''i'mq'W'I' I it."'rl'di.,..,,!.!.. ! I1KI~(~lfhj'm. ' . .'III\I'IIHlllIQ'lll!.l!l!IIH!,I,li " '1' I j II!!u nlr .11. . 08. Are you or any other member of your household aged 65 or older? o No o Yes . 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 o $25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Black or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years 025-34 years 065-74 years 035-44 years 075 years or older o 45-54 years . 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. Many people don't have time to vote in elections. Did you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know . 6 il,'u'"'''' .,.:c,' .e;b'.' useHbldi liJ >, Jt",,,, , .",' '!$.';orise: tf:tH i,JR'L'T,J.,~ ""I . U~~tith1d~~lif~1 j~ljl41t}}~{-r~: f:'tj __-" ~ ~f 1 'iidl"""'.''''''''l Itl rnil1~t ~-i r-}! ~_i:; ~~; {~!h 1. Please rate each of the following aspects of quality of life in Federal Way: Excellent Good Federal Way as a place to live........................................ ............. 1 2 _~:'~~;~:j,jace\t~itl~~5.;~.j.:i[~,i;~;-:.i.~Jr~i~_~zC!!:>2'..i,' . Federal Way as a place to raise children............................ .... ......... 1 2 _,~1~~Va,Mt()~0rl<;:.i:,;$t~~jJf;~t,.~IY~r~~~\,..;... . Federal as a to retire............................ ....................... 1 2 Fair Poor Don't Know 3 4 5 3 4 5 3 3 4 5 3 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair Sense of community.............................................................................. 1 2 3 ee,;(:)f 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much too slow too slow amount too fast too fast Populationgrowth...:.... . .. _. . _.. . .. ... ... ................. ... ... . . . .... :,1 2 3 : 5 ~&.~rl_~~~slores, restaurants1;,..,., ;;~;t;:~~~,;""" .. .... Jobs growth....... ...... .. - . .... .. . .. . . .. _ .... . . ......... ..... . ... .. . ... 1 2 3 4 5 . To what degree, if at all, are run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem . 0 Moderate problem 0 Major problem 0 Don't know ~~~;t~~:;~~~~:li,~~__;:.~:i.~.;.:~;.~;~d~:~:G,i;~*~at~~c~;'c;,~. Overall quality of new development in Federal Way............. ............... 1 2 --.verall uality of business and service establishments in Federal Way... 1 2 ~. ".. ... ,~J1~ifies...,......'...::1Hi~WJ,c~~,.\.{"i'~~;K:;.:,:..;...:i....~;:~:Hil'~~~tW~*~::.ifi, ...2 -'- . "'" . -', ,'E~""~""'_"_ ',-- ,. -'-, _ - - _..>3,,-,:,,.("~\.,_,.,,fji'~\"~/5;'__,"^V_"_,,o,_-,,, ,...,.", _...,-='>---,'-<'"",,~.iI]i}f@31_i;;:gI?~m_tg;;t,,-o._ Opportunities to 3ttend cultur3! 3ctivities............................. ...... ... -1- 2 _tJpJft~jtl~~~.".;'".:~~~~ik'~~~~f!1t'~;,:~~. :.:;..:,<~~Z~:f#~i1lIIt_!f:1;!; .,2 Employment ..... .......... .... .. . .......... ... . .............. . ... 1 2 -1- 2 , ..~ -1- 2 ~1~~tti9rj:Yate in GO~tm~a!..' Ease of car travel in Federal Way. .... ........ . .. ....... ... . . .............. . . ... 1 2 ~Af;;B.l?ii:i"Fe9efal \lI1a'-;;);~.;.:t;:.t1~:;.;!.r.i:Ig:.'fJ![t'j,i:~;1<.~,... . .... ..\. <.~;'~.;;'ik';'jU.~;':;' 2. ~~,"l:.. . , ...: "."'...,,!ll:s~!}"m~\~..UXt!..............,..............,.',."i,!~\If~,!!&;\"'" ~>~~Ie travel in Federal Way.......................................... 1 2 ~~llIlYjr{RederaIWay. .,::J~JJr~~;~~;g(;~.t~f:';;;':i''''':~:' :;.: ;::;~.:;':~.i:$~;t;Zm,~_~I:;:., . 2 walking trails...... .................................... 1 2 Amount of public parking.... . .. . .. . . . . . .. .. . ..... .... ... ... . . .. . . . ... . ..... .. . .. .. 1 2 _ri;l~t.>Jequality ijolj~.l9;g~~:~~~j~~:~~:'... ~.. ...;.. ..:;;:..~~;*;;;~~Y~~fiiti~/ Z [~~~:: ~~~::~~~~1tw*~~i.~i~~~;i.~i:; ::::::::::::: ::: ::.: ~::\~.'~~Z~_~~~.'i., ..~ Availability of pre';entive he31th services. ... ..................... .... .... -1- 2 "A!~I~.1i'~pWOrdable quality food...:. :~< .,};,~,::..:.....................:: :.. . '..~~I;;.~;:;1~g~~~:*:;2 Air qU3litx.. ... .. . ... .. . _ _. . . ... _ . . . . . . .. . .. . .. . ... .. . . . . . . . .. . . . _ .. . . . .. _ . .. . _. . . . . . . . . 2 Gl~?(iWj~R~~Ilr:latural environmentih Fei~~)iqrWay......... ... ........ 2 Overall image or reputation of Federal Way..... ...... ...... .... ..... ... .. ... 1 2 Poor Don't Know 4 5 3 4 3 4 3 3 4 3 3 4 3 3 4 3 g 4 g g 4 3 3 4 g 3 4 3 3 4 3 3 4 3 g 4 g ~ 4 ~ ~ 4 3 3 4 5 5 5 5 5 5 ~ ~ 5 5 5 5 ~ ~ ~ Don't Know 6 6 Citizen Survey All Questions Included Second cut 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Very Somewhat Neither safe Somewhat safe safe nor unsafe unsafe Violent crime (e.g. rape, assault, robbery)...................... 1 2 3 4 \0;i'f~~~;;c~iblm~~~2~~'ij5H;ii,c...t.h.'...e' 1t' . .. .c.c...i;');;;);i;if.~r~~~.q'j,.:li:>,"... e................).:.""...:...:....i......',..:......'.i....'.,.;...j.;.:.',..;.~.....i....;.:..........';tY,'..'....~.....r.,.';:. r~!':.'.",........;;..'.^.'.~,;.~.".',:.t.'.t.",.~..;i.i...'.......':.... \-,.::~~J5::!f;,'?~:~1:::~1~ _ Mi."',_ of,,, ~.~~~ffi;';1.,~" " ,,1-...", H_ "'..~_:_.,~-;..,!"-~;~~;:c"~'~it,'JSi~~;;~4"i:!J~,a1-:;-t~;::"~-/,,, ''-'' -," "". .,'..,' ";";,~c,><e-,,,.'<!'k.;,;,;n~"_,,"..:""",,'''!' Environmental hazards, including toxic waste..... ......... .... 1 2 3 4 6. Please rate how safe or unsafe you feel: Very Somewhat Neither safe Somewhat safe safe nor unsafe unsafe 1 2 3 4 Very Don't unsafe Know 5 6 . 5 5 6 In Federal Way's downtown area during the if~~;lF~_~~fterdark.. 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No -+ Go to question 9 0 Yes -+ Go to question 8 0 Don't Know -+ Go to question 9 8. If yes, was this crime (these crimes) reported to the police? ONo o Yes o Don't Know 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Never 1 Once or twice 2 3 to 12 limes 3 or Ridden a local bus within Federal Way............................................. 1 2 3 i~~~~~e;~QfftCia~~~~~a;;t'z:'5~i~i;~~~I'.~~~~:~>:.. Watched a meeting of local elected officials or other local public meeting 1 2 3 13 to 26 times 4 More than 26 times 5 :<.,;-,>'; 4 5 ....~...., ", r',: .. ;.~.:.:..,:->.'.,.,.._ ,_ .4 >.. ",..,...., . . .,;_.,_~:':.:-::)-"'r</tj '. . . . 4 5 Visited the Ci!X of Federal Way website t:l~~y;f[l,ke.~'1~~.~ttl~~.frprrl.'Y.otJr Volunteered your time to some group or 3cti'lity in Feder31 W3y........ .., P3rticipated in religious or spiritual3ctivitios in Feder;)1 Way................ Participated in club or civic groups in Fodor::!1 W3Y.. ..... .... Provided help to :3 friend or neighbor........... 5 e 5 5 5 10. About hO'N often, if at all, do you talk to or visit '.\lith your immediate neighbors (people who live in the 10 or 20 households that are closest to you)? o Just 3bout every d3Y o Sever31 times::! week o Sever::!1 times::! month o Once::! month o Sever31 times::! yoar o Once;) ye3r or less o Never 2 . Citizen Survey All Questions Included Second cut 11. Please rate the quality of each of the following services in Federal Way: Excellent Good lice services............................... .................... ..... .......... ........ ........... 1 2 Poor 4 Fire prevention ~nd educ~tion......... .............. ....... ..... ....... ......... ...... ...... Drinking w3ter...... ............. ........................................ .......................... - Sewor services..... ..~... ..... ........ ..................... ............ ...... ......... .............. 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 He~lth services............. ..................................... ...... ................. ............ ~blKr . .... .......... ..... .................... ....... ..... ..... ...... .......... Public inform3tion services................... ........ ............. ........................... Public schools...... .................................................. .................. ........... Cable television.. ....................................................... ......................... Preservation of natural areas such as open space, farmlands and greenbelts.............................................................................. ... 12.0'ler311, how would you rate the quality of the services provided by each of the following? ----------- E~Gellont Good F3ir ~ty-of Feder~1 Way.................................................................= -+ ~ ~ .. .~41'l~JCounty..Go,.i~(6~~El~~;~~.:.:::.......+.-:-:-. ..../...:..~;~~~~;j;;~'Ilf~~;~:;.;.... 4 .;\~~~s~~~~~I.~~,~&~1iiii.;i~{~j~i,.:;;;~:..~..~.....................:......Li:.:~::.:%\~~~i!fI~~~~iJi.... ~ Poor 4 Doo+Koow- a .a; a l3.F 2 ~ 4 4-3.12. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No -<> Go to question 14 0 Yes -<> Go to question 13 . 3 Citizen Survey All Questions Included Second cut -14.13. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) . ~ 14. Please rate the following categories of Federal Way government performance: Excellent Good Fair Poor The value of services for the taxes aid to Federal Way......................... 1 2 ';,..:;.~.;...,';._;.~;~~tj~~~~fjl!?;;...... 1 2 ~15. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat likely likely Recommend 1 2 Somewhat unlikely 3 Very unlikely 4 17.What impact, if any, do y<)u think the economy 'Nil! have on yeur family income in the next 6 months? Do you think the impact .....i11 be: o Very positive () Somewhat positive () l'Jeutr::JI () Somewhat negative 0 Very negative ~16. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree or disagree with the following statements: Strongly Somewhat A ree Agree . The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a 500-700-seat performing arts center in the downtown core as a stimulus to economic development. 1 2 3 4 5 b.ln the budget process the City must constantly balance keeping tax levels as low as possible with the rising cost of providing services. Vl.'hich statement do you agree '.'lith most regarding the balance of taxes and services? (Choose 1) o The City should mointoin its curront levele of service, o'lon if foxos muet bo r3isod. o The City should only roi(;e taxes to maintoin core services such a(; public C3fety, streets, building/13nd use, 3nd court and legal services. o The City should not raise taxes e'len if current levels of service have to be cut.. . 4 Citizen Survey All Questions Included Second cut . G.b. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you agree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustainability is essential. The City should invest public funds to study, develop and implement new green programs, policies and codes regarding City-owned and operated facilities and programs. isimportant,' only spend . perated faciliti~ 1 2 3 4 5 Environment::!1 sust::!in::lbility is import.::mt. but tho City should not develop nc'.': progroms. The City should w3ft--fBf-the green m3rket to de'le~beC3use current up front costs for "going green" -(e.ven-t!:lese th;)t s~educe emissions) 3re net justifbble yet for ::! loc;)1 gO'Jernmont. -+ ~ ~ 4 a . doc. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know The City should find altemative jails for all its prisoners and continue to contract for jail services. 1 2 3 4 5 own jail. 3 The City should partner with other jurisdictions to build a jail to serve all the juri~,~ictions involved in the partnership. Vi: . own jaH or SA Fe<jeral. Way re, The City should build and operate a short-term jail facility (housing prisoners for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 1 2 3 4 5 1 2 3 4 5 4-9.17. What is the single most important thing the City of Federal Way can do to make this a better place to live? . 5 Citizen Survey /\/1 Questions Included Second cut I~"l"...">> ...."lW"jl~. '1 - - tiLl. ~l;i..q't.,,~;~.~>.,q.. -.~. . .... 'snhls!aretao:!tI' :-"-"~.:r'u~'::~rq,:p l1$ '1 1..1 'l'IIl.!l!...!i.ll.l.l..!.II!.illllll !.II.I I',jilll.p."t, ,.I,.t.j 'ihi~ h;; .~~ ~p i If i: JHin 01. Are you currently employed for pay? o No -+ Go to question 03 o Yes, full-time -+ Go to question D2 o Yes, part-time -+ Go to question 02 02. Ouring a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motorcycle, etc...) b m self.................... Other............. ............... .... ...... ............ _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years o 2-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or townhome) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1 ,500 to $2,499 per month o $2,500 or more per month 07.00 any children 17 or under live in your household? o Yes 08. Are you or any other member of your household aged 65 or older? o No o Yes 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 o $25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Black or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years 025-34 years 065-74 years 035-44 years 075 years or older o 45-54 years . 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. Many people don't have time to 'tote in elections. Oid you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know . 6 . . . _~~_~~!~~ETI~~ DA TE:~_~~_~O, 2~_~_____________ ./ I I!~~_~=.._ m_~CL-' CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PERFORMING ARTS CENTER NEXT STEPS POLICY QUESTION: SHOULD THE CITY PROCEED WITH THE NEXT STEPS IN DEVELOPING A PERFORMING ARTS CENTER IN THE CITY CENTER? COMMITTEE: Committee of the Whole MEETING DATE: May 6, 2008 CATEGORY: o Consent I:8J City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpOR! By: ~~~~~~~_'f_S-,_~~~ MAt::lAGER Attachments: Proposed next steps and Council motion. Staff report dated May 6. DEPT: CM Options Considered: ---_.___._.M.........n_.._..._n._.__.........._ . _.". . ._.......__._..__m..__._.._._..___.________m.......___._._........__......._m..___._.___._.__.__..____..._....._....._......_....__..._......_._M...___._........._.._....___.___ STAFF RECOMMENDATION: Council Directs staff to proceed with the proposed next steps as outlined in the attached Motion. CITY MANAGER ApPROY AL: Council DIRECTOR ApPROY AL: Committee Committee COMMITTEE RECOMMENDATION: NA Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move the Council authorizes staff to proceed with the proposed next steps as outlined. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # Staff is hereby authorized and directed to proceed with the following "next steps" in the development of a Federal Way Performing Arts Center: . 1. Accept and enter into acontract with the State Department of Community, Trade, and Economic. Development (OCTEt>) to utilize $500,000 in state funds (reimbursement basis) appropriated by the 2008 Legislature for "pre-construction" activities ("the state funds") related to a Federal Way Performing Arts Center ("the PAC"). 2. Utilize $400,000 of the state f4nds towards a service contract for architectural and engineering services. Select the architectural and engineering services via an RFP process but not to proceed with specific design until the Development Agreement identified in paragraph 4 is reached. 3. Utilize $100,000 of the state funds toward a contract for a PAC project manager, who would be tasked with coordinating the efforts of the PAC architects and engineers and performing a series of other project duties as scoped by the City with input from a citizens' committee. 4. Work with the owners of the Paldo World Plaza and/or other prominent City Center sites to achieve, first, a Memorandum of Understanding and, ultimately, a development agreement specifying how the PAC will be integrated within a private mixed-use project. City staff will strive to execute an agreement that either makes land available for the PAC at no purchase cost to the City, or that provides the City with long-term use rights of the land. City Council authorizes the City Manager to execute a Memorandum of Understand that achieves the following objectives: · Permits City staff and contractors to enter the site(s) to conduct due diligence; · Provides that the PAC will be developed on the site as either a stand-alone . facility or as part of a mixed-use development, and if part of a mixed-use development will be developed in a phase that coincides with the City's timing for construction of the PAC; · That execution of an MOU will lead to good-faith negotiations towards a development agreement by September 2008 for development of the PAC on the site as a stand-alone facility or part of a mixed-use development; and · Successor parties to the MOU will continue to be held to the MOU's obligations and responsibilities. 5. Work with the 30th District state legislative delegation, the Governor's office, and other necessary legislative and caucus staff and interested stakeholders, to obtain at least $10 million in state funding for the PAC. 6. Assist private citizens and non-profit organization in a capital fund-raising effort, focusing on PAC naming rights, construction grants, and the creation of an endowment fund from which interest earnings would be dedicated to covering PAC operating costs. 7. Enter into a Memorandum of Understand with Federal Way Coalition of Performing Arts to apply by the May 23, 2008 deadline for a Building for the Arts grant for the PAC, and apply for other grants and awards that could potentially assist with financing the cost of construction or operation of the PAC. 8. Report back to the Council at least on a quarterly basis about significant progress or impediments relating to the funding or construction of a PAC. . . . . ~ CITYOF ~ Federal Way DATE: TO: FROM: SUBJECT: Tuesday, May 6,2008 Mayor and C~i . Council . Neal Beets . Performing .. . s Center (PAC) Update This memo outlines our recent history regarding the PAC effort, action in the 2007 and 2008 Sessions of the State Legislature, and PAC plans and options for the fu- ture. . I. Where We've Been A. January, 2007: City Council Goal-Setting Retreat identifies a FW PAC as a priority; lays out steps to be taken to move forward including identify- ing and solidifying grassroots support and determining financial feasibility. B. February, 2007: PAC Grassroots Group starts meeting; has met 14 times including but not limited to meetings that featured: ~ Federal Way School District ~ FW Coalition of the Performing Arts ~ 30th District State Legislative Delegation ~ PAC Exec. Directors from Auburn and Renton PAC's ~ 4 Culture's Exec Director Jim Kelly ~ Site Visits to PAC's in Auburn, Edmonds, Everett, Kirkland, and Northshore ~ The Collins Group, professional fundraisers for cultural and non- profit facilities . ~ PAC Feasibility Consultant, Charles Johnson C. February-March 2007: The City learns of pending legislation to provide the City of Kent with authority to establish a Public Facility District (PFD) for its proposed Events Center and hockey arena. Because the PFD legislative authority is established through a population range (80,000 to 115,000) that includes Federal Way, we worked on an amendment to allow enough time for Federal Way to "commence construction" of a potential Performing Arts 1 Center here. Mayor Park, CM Beets, CFO Iwen Wang, and Economic De- velopment Director Patrick Doherty meet with Sen. Eide. Sen Eide amends Engrossed House Bill 2388 to change the "commence construction" date under the PFD legislation from July 1, 2008, to July 1,2009. Her amend- ment passes the Senate but has to be removed from 2388 in the last week of the Session because the House refuses to concur. Instead, the House fully funds the Kent Events Center but asks Federal Way to do more "due dili- gence" on its proposed PAC. . D. August - November, 2007: Council approves $80,000 PAC and Dumas Bay Conference Center Feasibility Study and contracts with Charles Johnson and Associates from Chicago, II; Johnson concludes a 500-700 seat P.AC is fea- sible in FW; Johnson identifies capital and operating costs; Johnson esti- mates economic impact of PAC as including $6 million per year in con- sumer spending and $400,000/year in sales tax receipts; recommends co- location ultimately with a Downtown FW Conference and. Meeting Center to further stimulate economic development. Key community leaders, including the City's three 30th District state legislators, are briefed on the report and the need for legislative assistance during the 2008 Session. E. January, 2008: City Council ideritifies state funding for a PAC as the City's # I Legislative Priority for the 2008 Session, meeting with 30th District Leg- islative Delegation in the FW Community Center to convey that message. . F. January,2008: City Council Goal-Setting Retreat; Council Reiterates PAC priority for FW; Iwen Wang briefs Council about long-range financial fore- cast including how a PAC could be funded without raising taxes or taking money from current operations or capital priorities. G. March,2008: State Legislature grants $500,000 of "pre-construction" fund- ing for a FW PAC - only cultural or recreational facility that received fund- ing (nothing for Sonics, Husky Stadium, or PFD proposed projects in Rich- land, Tukwila, and Auburn) . 2 . . . State funds must be fully encumbered no later than June 30, 2009. PAC Downtown Sites that offer free land and an opportunity for stimulating eco- nomic development: 1. Truman High School 2. Paldo World Plaza City Council Focus Question: Which site do you want us to pursue? III. Where We Are Going: The Path Forward -- Plans and Options from Here A. Hold/Pause B. Shift Priority to Another Project C.Proceed with Gaining Site Control for a PAC, Spend $SOOk in Funds from State Legislature for PAC Architectural and Engineering Work and a Project Manager, Seek More State Funds in the 2009 State Legislative Session, and Pursue Private Fundraising (NOTE: A more detailed plan addressing the state and county funding effort over the next year is attached for con- venient reference.] 1. By May 23, apply for $2 million grant from the Building for the Arts Fund 2. By June I S\ contact our 30th District Delegation and the Governor's Office about 2009 Legislative Agenda Priority of PAC Funding 3. By July 1st, achieve MOU for PAC site 4. By August 1st, do RFP and then Contract for PAC architectural and engineering work to be paid for with funds from State Legislature 5. By August I S\ Contract for project manager to coordinate PAC archi- tectural, engineering, and private fundraising work 3 6. By YE, Identify and Contact "top 10" likely private contributors to secure pledges; create and promote naming-rights opportunity 7. By YE, Refine building program for the PAC and construction fund- ing needs . City Council Focus Question: Which Plan or Option do you want Staff to pursue? . . 4 . FEDERAL WAY PERFORMING ARTS CENTER - I-YEAR DRAFT TIMELlNE May-J une, 2008 · City Council decision on acceptance of $500,000 and continuing forward with project · City Council decision on exact site near 1-5 and downtown -- Truman HS vs. Paldo World Plaza · City Council decision on bid for architectural, engineering, etc. in connection with . $500,000 . City Council decision on Project Manager June. 2008 - Remainder · Receive award letter from State CTED re $500,000 pre-construction activity funding- complete contract with CTED for specific uses (architectural and engineering, site work and analysis, building programming, etc.) · Agree on and Draft contract and Scope of Work for PAC Project Manager position · Fund-Raising Effort - Kickoff campaign, name Fund-Raising ChaJr and Executive Committee, make list of "Top 10" and "most likely" givers, set $$ target and layout milestones toward achieving (Question: Do we have someone competent in the Commu- nity or does FW need to bring someone in??) . Define 1009 Legislative "Ask" -- Begin outreach to legislative, committee, caucus, and Governor's Office staff . · Issue preliminary design request for qualifications/proposal Summer 2008 . Project Manager hired and on board - assembles Work Group, sets specific targets and milestones . Select A rchitectfirm/A&E team · Intensify legislative outreach program - See above, specific meeting list - Work to get in Governor's 2009-11 Capital Budget; · Discuss issue of whether project of this magnitude -- $10 million-plus being pursued - necessitates outside lobbying assistance for City/Farmer/Levy (If answer yes. need Scope. assemble candidates. interview. select - key 'deliverable' would be high-level. high-profile relationship with Speaker) . Track "King County Projects Financing Task Force" · PAC Fund-Raising continues - regular meeting dates and intervals for check-in on pro- gress and meeting milestones · Research City dollars in/dollars out for Arts (4Cultllre) 1992 to present · Regular meetings of PAC grass-roots group continues - Monthly meetings; Committees should have specific task lists/assignments - fund-raising helpers; fact-finding/research; promotional materials and PR; schools liaison . 5 Fall 2008 . Governor's Capital Budget and LocaVCommunity Project lists are assembled - contin- ued dialogue with Governor's Office · Area Legislators direct dialogue with Governor . Segue from staff-level, committee-level, caucus-level contacts to contacts with key Members of Legislature · Develop more specific legislative proposal and draft bill as needed - partly queuing off of work ofKC Project Financing Task Force . Site analysis, site data, cost data, site renderings, "pro forma~' needs to be developed and completed - Project Manager works with Linda Farmer, Doug Levy et al on what is needed for legislative context . Meetings with other legislative contacts continue as needed . Fund-Raising coiltinues - event in late-Nov.IEarly-Dec. to announce pre-Session $$ amount/pledges . Grass-roots monthly meetings continue - assemble research and fact-finding into a document pre-Session . . Washington State Legislature - January through. AVril 2009 · Establish Weekly Conference Call among PAC team - invite legislators to join if they so desire · Early Session show-and-tell briefing for key legislators - use a breakfast or lunch to do . Early Session meetings with key legislative leaders . Organize broad-based coalition within community as top testifiers for public hearings . Project Manager directs continued maturation of site and cost work and data-gathering · Fund-Raising efforts continue - be prepared to announce and transmit new $$ fig- ures/milestones during Session · PAC Grass-roots meetings continue - Organize Day in Olympia for key Grass-roots leaders . May-June 2009 · Early May - if a legislative vehicle enacted - meeting with Governor's Office to ensure fully educated on particulars . Post-Session assessment and "path forward" discussion · Dependent on progress, City prepares RFQ for project master developer or City is the developer of this project and we will need bid for project construction, as with the con- struction of the Community Center and Celebration Park. . 6 . Development Cost Preliminary Funding Proposal - Projected Operating Costs I $30 - $40 million City: $15 - $20 million . !. State PFD: $7 - $9 million (25% to 30% match) Arts Grants: $3 - $5 million Private: $2 - $3 million $200k - $250k annual subsidy - the City is willing to take this on in order to I establish a ma'or, Ion -te~ communi asset i Total Consumer Spending Total Employment $6 millionlyr; ~85 mi!lion in "Present Value" over 25 years 60 FTE ongoing jobs, (Combined with a conference center, that number jumps to 200 I FTEon.'k . 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