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Council PKT 05-20-2008 Special/Study AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall May 20, 2008 Study Session/Special Meeting 5:30 PM (www.cityoffederalway.com) .......................................................................... 1. CALL MEETING TO ORDER 2. RETREAT ITEMS FOLLOW-UP DISCUSSION . Dumas Bay Conference Center . Citizen Survey . Mayor Rotation Discussion 3. ADJOURN ~ o(a- A Federal Way MEMORANDUM DATE: May 20,2008 To: City Council, Neal Beats, CM, Cary Roe, ACM, Iwen Wang, ACM, Pat Richardson, CA, Greg Fewins, CD FROM: Donna Hanson, PRCS RE: Dumas Bay Centre Options Summary This summary of information related to options identified by City Council for Dumas Bay Centre is provided by Legal, Community Development and Parks. More detailed background information from each department is attached. Finance has also attached a five year financial summary. . Maintain status quo . Transitional overnight homeless shelter · Nonprofit organization office space . Live in artist colony . Replace current building with corporate retreat facility with or without the Knutzen Family Theatre Maintain Existin2 Buildin2 and Use Status Quo . Land use - No impact to existing building and land use non-conformances. The existing building is classified as an R-l building code occupancy with a land use classification of government facility providing community recreation activities including: recreation, cultural and arts activities (passive); meeting room rental; conferences and retreats; weddings; receptions; associated lodging; and, city offices, all managed by the city parks department. . Legal- No impact. · Program - Services stay the same, invest in marketing, and repair and renovate the facility as planned and/or needed. No interruption in current conference and retreat business, maintains long standing relationship w/neighbors and community. Consider this a 5 year plan and begin discussion on long-term plan. Transitional overni2ht homeless shelter · Land use - This use would likely constitute a change of land use and may not be allowed unless qualifying as a government facility. Although new land use approvals would be required, there are no apparent significant nonconforming development requirements that . would be triggered by this change of land use. This use would not constitute a change of occupancy under the building code. Any major revision to the building may require upgrade to the fire alarm system, exit lighting and seismic upgrades. . Legal- Financial impact could be $3,188,086 as a result of the following funds accepted: $405,000.00 from the State Legislature in 1993; $1,395,099 from the King County Open Space Bond Proceeds; $901,086 from King County Conservation Futures Levy Funds; $197,000 in CDBG funds and $290,000 from the King County Arts Commission. May require repayment or investment into like-kind property to satisfy condition of funds. . Program - Serves a community need as an overnight shelter for individuals. Provide access to medical and mental health services, living and job training support. Funding for transportation, maintenance, and food service would need to be identified. Loss of Retreat/Conference service. Potential impact on KFT programs and neighborhood. Nonprofit or2anization office space . Land use - This use would likely constitute a change ofland use and may not be allowed unless qualifying as a government facility. New land use approvals would be required. With the exception of parking, there are no apparent significant nonconforming development requirements that would be triggered by this change ofland use. . Legal- Financial impact could be $3,188,086 as a result ofthe following funds accepted: $405,000.00 from the State Legislature in 1993; $1,395,099 from the King County Open Space Bond Proceeds; $901,086 from King County Conservation Futures Levy Funds; $197,000 in CDBG funds and $290,000 from the King County Arts Commission. May require repayment or investment into like-kind property to satisfy condition of funds. · Program - Provide a central location for non-profit organizations, with office space as an in-kind contribution to the success of these organizations. Loss of Retreat/Conference business, re-model cost, on-going subsidy costs, would still have to deal wlbuilding systems, out ofthe way location for business operations. Identify capital improvements required, budget and funding sources. Research interested non-profits, develop a service model. Live in artist colony · Land use - This use would likely constitute a change ofland use and may not be allowed unless qualifying as a government facility. Although new land use approvals would be required, there are no apparent significant nonconforming development requirements that would be triggered by this change of land use. This use would not constitute a change of occupancy under the building code. Any major revision to the building may require upgrade to the fire alarm system, exit lighting and seismic upgrades. . Legal- Financial impact could be $3,188,086 as a result ofthe following funds accepted: $405,000.00 from the State Legislature in 1993; $1,395,099 from the King County Open Space Bond Proceeds; $901,086 from King County Conservation Futures Levy Funds; $197,000 in CDBG funds and $290,000 from the King County Arts Commission. May require repayment or investment into like-kind property to satisfy condition of funds. . Program - Support for local art community, identity of City as artist friendly and tourism enhancement. On-going subsidy costs, management, would still need to deal wlbuilding systems. Identify capital improvements required, budget and funding sources. Research potential models for artist work/living/retail space. Implement recommendations of Performin2 Arts & Conference Center Analvsis to replace current buildin2 with corporate retreat facility with or without Knutzen Familv Theatre . Land use - Demolition and reconstruction of the existing structure would require new land use review as a permitted use within the RS zone and a building permit for the new structure. Any new structure and related site improvements would be required to comply with all city codes in affect at that time. . Legal- Financial impact could be $2,991,086 if the Knutzen Family Theatre remains as a result of the following funds accepted: $405,000.00 from the State Legislature in 1993; $1,395,099 from the King County Open Space Bond Proceeds; $901,086 from King County Conservation Futures Levy Funds; and $290,000 from the King County Arts Commission. This reduced figure accounts for the CDBG funds that would not be affected. May require repayment or investment into like-kind property to satisfy condition of funds. · Program - Higher and better use of site as a corporate retreat/conference center, enhances tourism, develops public private partnerships. Loss of existing retreat/conference business, cost of demolition, cost to rebuild, currently have no identified partners and may be difficult in this economy to solicit corporate partners. Research demolition costs, close current facility, identify capital costs and funding for new building, look for corporate/non-profit partners. Develop capital improvement plan for Knutzen Family Theatre and funding options. DUMAS BAY CENTRE Q~tit!g.,;'*0t Operating Revenue: Equipment Rental_________ . Overnight Facility Rental Day Use Facility Rental Food Charges Unen Service Investment Interest Sale of Copies/PrintingtFaxOse--- Other Miscellaneous Revenue T()~()perating Revenue Operating Expense: __________ Personnel Costs - SalarieslWages Office Supplies ___ __- -- ------- . Household Supplies Food & Beverage Repair & Maint Supplies Clothing & Footwear - Minor Equipment Building Materials/Stone&nGravel ----_._...__...~-_.--."._._._-_.,_..- Professional Services Custodial & Cleaning- Communications/Postage ~------ -- Travel & Training ___~~____~ Advertising & legal Notices Rental of Fumiture/Egl!fpl:;lE;~T . Utilities Repairs & Maintenan~---- , Miscellaneous Food Service/Fire Permits----- U_ ----~- ~~----,...._--- Intergovt - WA State ExciseI~x_ Intergovt - Noxious Weed & SWM Fees T9ta.l~ating Expense 2003 Apt(JaL 2004 Actual "l<;~'~Ol;e I.nternal Transfers $ 14,483 $ 167,804 77,817 197,110 759 107 946 2,820 461,.645 144,055 4,739 3,158 1,454 352 165,653 67,779 42 491 8,138 29,988 14,245 163 250 2,970 2,421 445,377 16,468 2005 Actual .2006 Apt(Jal 73,508 216,281 451 .------.----...-----. 304 1,346 6,404 497,156 __l}-,~{)~ $ 12,875 $ 188,959 158,496 -----_.----- '_____ 81,805 189,650 470 (194) 572 8.804 452,478 128,134 5,242 3,017 180,692 66,240 62 _-____0-'_.- __ .._ 934 5,987 30,558 16,006 217 150 3,071 2,421 445,480 51,676 Other Expenses Direct Supervision/Supp()I:t:--m___~~_~__ __ General Fund Admin Fee Internal Service Charges~:~_ _ .. Total Other Expense , ,N~t Income B~m~hiflg;~~ '. Qpeij!tiOQ F"fl~.~ant;:e q~Pi(~1 Sources Interest on CIP ~~~~ , Grants Transfer In Excess REET-DBCII<Ff-Rel Total Sources ,;:,;~~;; ;';' $ 11,298 26,038 37,336 14,340 . ?!),030 34,370 $ 2003Apt(Jati ..2.004 Actual 859 333 183,779 3,425 4,828 37,925 1.151 728 4,100 49,960 69.581 15 1,331 7,236 32,866 23,038 ----~-_._- 150 812 2,937 2,421 422,150 30,3~9 24,615 11,481 24,183 60,279 (29,950) 34,370 4,420 $ 21,218 $ 159.743 99.957 207,995 1 ,400 (1.338) 905 7,024 496.9!)3 232,366 5,096 7,035 69,916 1,718 655 3,939 540 55,364 (237) 758 8,897 39,881 28,476 424 732 3,357 2,426 461;3~0 '35,583 . 27,183 11,652 26,227 65,061 (29,478) ,. 4;420: (~~;!)59).. $ 2007 Adual 26, !X!}_ , 171,277 93.866 209.475 _ 1.266 3,875 749 11,777 518,464 _ 242.621 _~,1 05 _____~~O_ Z9.7~ _ 947 217 --'-------- 292 300 _ 60,100__ 729 6,~52 _ 43,843 32,289 1,808... 708 3,347 2.477 488.228 30,236 27,065 ---------_..- . 11,82.1" 28.508 67,400 (37,16~) 125;()~~) .. (~;?~2) 2005 Actu~1 ~Q06 ~Gt4!i!" '. 2oo7Actual 3,637 5,997 14,682 139,990 140,000 120,000 283;627 125,997 14,682 Uses DBC - Kitchen Startup DBC Site Restoration Phase "If - -- ____n._._._____________.__ DBC/KFT Rehab & Defe;-rredMaintenan;----- 18,029 3,856 pmOOC Carpet, Irrigation, Roof Repair C1P--- 25,086 DBC AlEA Grant Phase1Clp , .. . 153,343 Total Uses 196,4Sa B~gj/)!liOg0~~Jtil!~~lance 1$~;J)~.~;<. CaPit;:tlfYn(,t1!Dl:\I;:to~~ . $ 249.2.61) $ Overall F@1Ci'a1:!!~!lc~ Qpr&Cap $ Composition of Ending Fund Balance: DBC Rehab Projects DBC Site Restoration 3,856 249,267 371,408 $ 23,237 ______.!.?~~!_1 23;237 17,311 6,222 16,139 5,440 177 19,299 _._,-"_.__._--~~-----_.__._._-- 4,438 3,101 -- ------.-. 8,541 371,408 377,549 6,399 377,549 . $ 394,3fl7 $ 39,876 3904,387 311,822 269;297 $ 405,778 $ 381,969 $ 3$9;328/ $ 309,600 156,462 280,432 274,563 290,879 280,061 112,835 125,346 107,406 78,449 29,539 K:\FINANCE\parks\DBC\dbc 5yeaLxls DBC w_Def Maint 5/15/2008 12:38 PM ,~ Federal Way MEMORANDUM DATE: April 30, 2008 To: Donna Hansen, Director of Parks, Recreation and Cultural Services FROM: Greg Fewins, Director of Community Development Services RE: Dumas Bay Centre Options Community Development Services staff have reviewed the information titled 'Dumas Bay Centre Options' prepared for the May 6, 2008 city council study session. The purpose of our review is to provide preliminary feedback on potential nonconforming building and zoning requirements related to the proposed options. This information may be helpful in establishing the magnitude of costs related to upgrade of potential nonconformances. Options identified in the 'Dumas Bay Centre Options' memorandum addressed by this analysis are described as: . Maintain status quo · Transitional overnight homeless shelter · Nonprofit organization office space . Live in artist colony · Replace current building with corporate retreat facility with or without the Knutzen Family Theatre There is presently only limited information available on each ofthese options related to the extent of the use, operation and ownership of the facility, and the extent and costs of anticipated facility and site improvements. Therefore, conclusions contained in this memorandum are preliminary at best, and will require further evaluation as potential options are refined. Existin2 Buildin2 and Use The existing building is classified as an R-l building code occupancy with a land use classification of government facility providing community recreation activities including: recreation, cultural and arts activities (passive); meeting room rental; conferences and retreats; weddings; receptions; associated lodging; and, city offices, all managed by the city parks department. Although building code allows an occupancy load of 968 people, the prior land use approval limited occupancy to 400 people. 104 parking spaces are provided to serve the existing use at a ratio of one parking stall for every four people. Exterior activities are restricted to passive recreation with a range of 15 to 30 people using the beach at anyone time. These are the parameters by which any change of use will be measured. There may be other restrictions related to grants used to acquire and redevelop the site that are not included in this analysis. Preliminary Nonconformin2 Findin2s Thresholds for determining when building and land use nonconformances must be brought up to current code are principally driven by change of use/occupancy, expansion of existing building area, or value of proposed improvements. Change of use under the zoning code is based on such factors as changes to hours of operation, parking, traffic generation, general appearance, outdoor storage and drainage. Change of occupancy under building code is primarily related to changing from one occupancy classification to another, such as residential to business. A change of land use, whether for a single tenant or multiple tenant use would require upgrades of existing nonconformances geographically or throughout the site. Change of occupancy under the building code would require upgrading certain building nonconformances per code. Again, without more specific information it is not possible to be conclusive on the need to upgrade nonconformances, but the following provides a preliminary assessment of the existing facility for each of the proposed options. . Maintain status quo No impact to existing building and land use nonconformances. . Transitional overnight homeless shelter This use would likely constitute a change of land use and may not be allowed unless qualifying as a government facility. Although new land use approvals would be required, there are no apparent significant nonconforming development requirements that would be triggered by this change of land use. This use would not constitute a change of occupancy under the building code. Any major revision to the building may require upgrade to the fire alarm system, exit lighting and seismic upgrades. . Nonprofit organization office space This use would likely constitute a change of land use and may not be allowed unless qualifying as a government facility. New land use approvals would be required. With the exception of parking, there are no apparent significant nonconforming development requirements that would be triggered by this change of land use. Additional parking may be required, potentially requiring drainage upgrades. This use would constitute a change of occupancy under the building code requiring upgrades to electrical, mechanical, plumbing, fire protection, accessibility, seismic and energy code systems and improvements. There may be a fire separation issue between the auditorium and new business areas and the addition of sprinklers does not reduce the requirement for fire separation. . Live in artist colony This use would likely constitute a change of land use and may not be allowed unless qualifying as a government facility. Although new land use approvals would be required, there are no apparent significant nonconforming development requirements that would be triggered by this change of land use. This use would not constitute a change of occupancy under the building code. Any major revision to the building may require upgrade to the fire alarm system, exit lighting and seismic upgrades. . Replace current building with corporate retreat facility with or without the Knutzen Family Theatre Demolition and reconstruction of the existing structure would require new land use . review as a permitted use within the RS zone and a building permit for the new structure. Any new structure and related site improvements would be required to comply with all city codes in affect at that time. Summary The existing use, structure and site improvements are generally compliant with current land use regulations. Elements that are not entirely compliant, such as building design, have code based processes to relieve the strict application of current codes. One area that may be most affected by changing uses is required parking. The existing building has a fire alarm system that does not meet current standards. The auditorium is the only area ofthe existing building that is sprinkled. Many ofthe building's details do not meet current codes, such as hand rails, door hardware, exiting, mechanical and fire protections systems, and seismic requirements. A more detailed analysis of building and land use implications and costs can be provided once options become more refined. c: Cary Roe, Assistant City Manager CITY OF Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM DATE: TO: FROM: MAY 13,2008 CITY COUNCIL MEMBERS PATRICIA A. RICHARDSON, CITY ATTORNEY KAROLYN R. KLOHE, ASSISTANT CITY ATTORNEY SUBJECT: DUMAS BAY CENTRE RESTRICTIONS The City Council is currently considering options for future use of the Dumas Bay Centre. This paper will look at whether there are any restrictions on the use of the Dumas Bay Centre property based on the City's source of funding for acquisition of the property and later improvements. As you will see from the discussion below, because the City received funding from the State for acquisition of the retreat center, the City must allow public access to the property. In addition, because the City received funding from King County for acquisition of the open space area, the City must maintain those lands as open space. If there is a change in use to the open space or sale of the property, the City must reimburse King County in cash based on the changed use value of the land or find replacement property and likely repay any funds used for improvements. BACKGROUND In 1993, when presented with a unique opportunity to purchase a former monastery from the Sisters of the Visitation, the City acquired the Visitation Retreat Center and surrounding property for the purpose of preserving open space, providing a public retreat facility and recreation programs, and public waterfront access. The City purchased the property, consisting of 12.06 acres ofland with a 47,214 sq. foot retreat center built in 1956, for a total price of $2.7 million. The Visitation Retreat Center was later renamed the Dumas Bay Centre. Today, the property, located at 3200 SW Dash Point Rd., consists of a retreat and meeting center, a park with views ofthe Puget Sound and Maury Island, and the Knutsen Family Theatre. Prior to purchase of the property from the Sisters of the Visitation, a seller's appraisal valued the improvements, consisting ofthe Visitation Retreat Center, at approximately $700,000. The total market value of the property was valued at $3.3 million. Another appraisal requested by the City valued the property at $2.52 million. The City sought funding for acquisition of the property from the State and King County. Ultimately, acquisition of the improvements on the property appear to have been funded solely by an appropriation from the State of Washington for $402,975, administered by the State Department of Community Development, and possibly some of the City's own funds. Acquisition for the remainder of the property, which was essentially open space, was funded by the King County Open Space Bond Proceeds ($1,395,099) and King County Conservation Futures Levy Proceeds ($901,086). Construction of the Knutzen Family Theatre, built in 1997-1998, was also funded by multiple sources, including a utility tax bond ($1,550,000), private donations ($407,490), King County Arts Commission Grants ($245,000), and Community Development Block Grant ("CDBG") funds ($5,000) and additional funding from the City Council ($454,529). In addition, there have been a number of improvements made to the retreat center and parking lot that were funded from outside sources, including a CDBG Grant in 1995 for ADA Improvements ($148,110) and another CDBG Grant in 1997-98 for a parking lot expansion ($44,838). There also were a number of grants from the King County Arts Commission, including a restroom renovation in 1996-97 for ($50,000) and upgrades to the basement in 1996 ($4,826). DISCUSSION As explained above, the City and the seller had appraisals of the property done that allocated a value to the improvements on the property, consisting of the Visitation Retreat Center, and a value to the surrounding property, which consisted of open space, including landscaping and a parking lot. Consistent with this valuation method, the City was able to seek funding for the improvements and the surrounding open space from different funding sources. As result, there are different use restrictions on the property improvements (i.e. the conference center) and the open space. Following is a summary of the funding sources and applicable use restrictions. A. State Department of Community Development Funding The Washington Legislature appropriated $405,000.00 to assist the City of Federal Way in purchasing the Sisters of the Visitation property. As stated above, these funds were used solely for the purchase of the improvements on the property. However, the resulting Property Covenant explained in more detail below was recorded against the entire parcel. Following the Legislative appropriation, the City of Federal Way and the Washington State Department of Community Development ("State") executed a capital contract (Federal Way Agreement No. 93- 212) on August 6, 1993, which contained the following relevant terms: 3. SPECIAL CONDITIONS The [City of Federal Way] hereby agrees to perform in accordance with the terms and conditions of the Property Covenant which shall be executed in substantially the same form as Attachment C, which is incorporatedeherein by this reference. 2 15. OWNERSHIP OF PROJECT/CAPITAL FACILITIES The DEPARTMENT makes no claim to any real property purchased, improved or constructed with funds under this contract and, by this grant, does not assert and will not acquire any ownership interest or title to the land, capital facilities and/or equipment constructed or purchased with state funds under this contract. ... There are two key provisions in the above language that affect the future use and disposition of the Dumas Bay Centre property. First, the State required the City to record a Property Covenant, which contained a restriction on the City's use of the property. Second, the State expressly stated that it did not make any claim to the real property or improvements and did not assert any ownership interest or title to the land or capital facilities. It is also important to note what the contract does not contain. For example, although the contract certainly could have required language requiring the City to allow public access to the property in perpetuity or to provide reimbursement or replacement land if the City disposes of the property (similar to the Interlocal Agreement between the City and King County discussed in Section B below), it does not contain such requirements. The restrictions on use arise from the Property Covenant, executed by the City and the State Department of Community Development on July 23, 1993, which provided the following terms and conditions: 1. Prooertv Covenant. The City hereby agrees to allow public access to the Property during the City's standard accepted park operating hours. 2. Successors in Interest. This Property Covenant shall burden the City only and shall not be a covenant running with the land and shall not be binding on successors in interest and assigns ofthe City. (Emphasis Added). Based on the plain language in the Property Covenant, it appears that so long as the City retains ownership of the property, the City must allow public access to the property during standard park operating hours. One question that may arise is what it means for the City to allow "public access." Currently, the facility is open to the public during regular business hours. Most of the Centre is either dedicated to specific programming events (e.g., dance classes, other art programs, etc.), or is made available for rental as part of the conference center facilities (e.g., meeting space rentals, overnight conference accommodations, and wedding and other special event rentals). The current use of the building does not allow the public access to the entire facility at all times. However, the facilities are available equally to all citizens. Potential future uses that mayor may not qualify as allowing "public access" in accordance with the funding documents and would require a more detailed analysis. However, the following history may be helpful. The 2003 Legislative Appropriation stated that "its appropriation was subject to the City ensuring continued public access to the [Visitation Retreat 3 Center]." Apparently, the City also emphasized in its grant application that the Visitation Retreat Center property "was a limited waterfront resource and its acquisition would provide additional public access to the beach. It was based on these representations and conditions that the State elected to fund this project." In regard to potential disposal of the property if the City wishes to sell the property to a third party for its highest and best use, the Property Covenant arguably does not restrict the City from sale of the property. B. King County Open Space Bond Proceeds The citizens of King County approved the Open Space Bond program on November 7, 1989. King County and the City of Federal Way subsequently entered into an Interlocal Cooperation Agreement for the Open Space Acquisition Projects, dated March 29, 1990 (Federal Way Agreement No. 90-36) ("Interlocal Agreement #90-36"), and a subsequent amendment, dated September 20, 1993 (Second Addendum to Interlocal Agreement #90-36(b)). Interlocal Agreement #90-36 differs from the contract with the State in that it contains a requirement that the property be maintained as "open space" in perpetuity: Section 4.3 Maintenance in Perpetuity. The City and any successor in interest, agree to maintain the lands and facilities constituting the Projects acquired with Bond Proceeds provided pursuant to this Agreement, the Election Ordinance and the Bond Ordinance for the purposes set forth herein in verpetuity. If the City changes the status or use of lands or facilities acquired with Bond proceeds pursuant to this Agreement to any other purpose or use, the City shall pay the County an amount acceptable to the County in cash to provide for replacement of the open space land or facilities or substitute other proverty for which King County determines, through its normal legislative process, to be consistent with the purpose of King County Ordinance 9071. In either case, the value of the propertv shall be established at the time of the chanfle in status or use, based on the changed status or use not based on its value as vubUc green svace, green belt, open space, park or trail. In no event, shall the use of any land or facilities constituting a Project be changed to any private use, which would jeopardize the tax exempt status ofthe interest on the Bonds. ... Nothing herein shall prevent the City from granting easements, franchises or concessions or from making joint use agreements or other operational agreements which are compatible with the use of a Project for the purposes authorized in this agreement and the Ordinance. (Emphasis added). "Open space" is defined in the Interlocal Agreement as follows: 4 2.11 Open Space. The term "open space" or "open space land" means (a) any land area so designated by official comprehensive land use plan and adopted by a city or county and zoned accordingly or (b) any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting and neighboring parks, forests, wildlife sanctuaries or other open space, or (v) enhance recreational opportunities (vi) preserve historic sites or (vii) retain in its natural state, tracts of land not less than five acres situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative bond granting the open space classification. C. King County Open Space Conservation Futures Levy Funding In addition to King County Open Space Bond Funds, the City received $901,086 in King County Conservation Futures Levy Proceeds. Conservation Futures Levy funds are authorized by RCW 84.34.230 and are collected from property taxes levied throughout King County. On June 5, 1990, King County entered into Interlocal Cooperation Agreement Between King County and the City of Federal Way for Suburban City Open Space Acquisition Projects (Federal Way Agreement No. 90-52) ("Interlocal Agreement #90-52"). Although very similar to Interlocal Agreement #90-36 with King County for the use of bond funds to purchase open space lands, Interlocal Agreement #90-52 pertained to the allocation of Conservation Futures levy funds. According to the records available it appears that the total amount received from the Conservation Futures Levy Funds was $901,086. The terms and conditions of the original Interlocal Agreement are the only restrictions that apply. The relevant provisions are very similar to those provided above for in Interlocal Agreement #90-36 governing bond funds and read as follows: Section 6.5. Maintenance in Perpetuity The City, and any successor in interest, agree to maintain properties acquired with funds provided pursuant to this agreement as open space in perpetuitv. If the City changes the status or use of properties acquired with funds provided pursuant to this agreement to any other purpose, the City shall pay the County an amount in cash to be mutually determined or substitute other property acceptable to the County. In either case, the value of the property shall be established at the time of the change in status or use, based on the changed status or use and not based on its value as open space. (Emphasis added). "Open Space" is similarly defined as in the previous King County Interlocal Agreement. Taking into account the similar maintenance requirements and definitions of open space, this essentially means that the same basic use restrictions and requirements apply to the funds 5 received from the King County Open Space Bond Fund and the Conservation Futures Levy Fund, even though they are governed by separate Interlocal Agreements. In summary, the City is required to maintain the open space land area of the Dumas Bay Centre property as open space in perpetuity and, if the property is sold, the City must reimburse King County for the value of the land based on the value of the change in use or substitute other replacement property. D. Improvements Made After Acquisition Since the City acquired the Dumas Bay Centre property in 1993, a number of improvements have been made to the retreat and meeting facility, including construction of the Knutzen Family Theatre, ADA improvements, and expansion of the parking lot. These improvements were funded in part with approximately $197,000 in CDBG funds and $290,000 from the King County Arts Commission. If there is a change in use of the property or the property is sold, the City may have to reimburse those funds. For CDBG funds, reimbursement of funds is subject to negotiation with the King County Department of Community and Health Services. If the property is sold and proceeds of the sale are used for additional City services previously offered at the Dumas Bay Centre, the City may be able to reallocate some of those funds. If the City Council decides to change the use of the property or to sell the property, additional research on the reimbursement requirements for CDBG and King County Arts Commission funds will be necessary to establish the exact amount. CONCLUSION The City received funding for purchase of the Visitation Retreat Center from the State Legislature. As a result, a property covenant requires the City to allow continued public access to the property. This provision does not appear to prevent the City from disposing of the property. King County also provided Open Space Bond Funds and Conservation Futures Levy Funds that require the City to keep the property surrounding the retreat center as "open space." Although the King County funding does not prevent the City from selling the property, if the property is sold, the City must reimburse King County in cash based on the current value of the changed use of the land or find replacement property. K:\Memo\Council memo\Dumas Bay Options white paper 6 ~ Federal Way MEMORANDUM DATE: May 6,2008 To: Neal Beets, CM, Cary Roe, ACM, Iwen Wang, ACM, Pat Richardson, CA, Greg Fewins, CD, Donna Hanson, PRCS FROM: Mary Faber, PRCS RE: Dumas Bay Centre Options The operations ofthe Dumas Bay Centre conference and retreat facility were briefly reviewed as part ofthe Performing Art Center and Conference Center analysis by C.H. Johnson Consulting, Inc. The major items reported in that assessment were as follows: ~ The Dumas Bay Centre has a long standing history with the community. ~ The facility amenities are substandard with peer locations. ~ Services provided and staffing are key reasons for returning customers, food services were rated as excellent. ~ Marketing efforts are restricted by a low budget and limits the building to a more passive marketing outreach. ~ Many groups are interested in the facility due to the views and site location but had concerns because of limited parking. Expansion of parking would not be possible without adding a fire suppression system. The report indicated that the Dumas Bay Centre maintains a minimal annual loss when compared to other facilities profiled. The current use is primarily a retreat facility with minimalist guest rooms, but also provides meeting and classroom space for a number of local community events as well as Knutzen Family Theater. With no program or financial analysis, the study recommended the following: ~ Demolish existing Conference Facility Centre and transfer current demand to existing/ future hotellballroom complexes. Keep the current Knutzen Family Theatre structure and make some improvements. ~ Market the site to a corporate or non-profit as a site for a corporate retreat center, similar to Cedarbrook, in SeaTac. ~ Have the future retreat center co-exist with the Knutzen Family Theatre. 1 City Council reviewed this information during the annual retreat in January and briefly discussed options for future planning of the Dumas Bay Centre facility. Following the discussion, Council requested additional information ofthose options for further review. II. Options for Consideration 1. Maintain Status Quo Status Quo-Services stay the same, invest in marketing, and repair and renovate the facility to whatever level Council directs. Challenges: Building systems will fail at some point, not achieving financial goals, building amenities substandard. Benefits: No interruption in current business, strong service commitment by staff, long standing relationship w/neighbors and community, enhances tourism. Next Steps: Consider this a 5 year plan, begin discussion on long-term plan. Develop criteria for decision making on what level of capital funding would be acceptable for major capital repairs/system failures. 2. Change of Use a. Transitional Shelter-Serve as an overnight shelter for individuals who need shelter, provide access to medical and mental health services, living and job training support. Challenges: Loss of Retreat/Conference business, transportation, funding, we currently do not have a service partner for these types of services, provision of food, affect on KFT programs, would still have to deal wlbuilding systems, security needs and perceived negative effect on neighbors Benefits: Serves a community need. Next Steps: Identify capital improvements required, budget and funding sources. Research partners, develop a transportation plan, work with human service providers to develop medical, mental health services, living and job training skills. b. Location for city supported Non-profits-Remodel as office space for non-profits Challenges: Loss of Retreat/Conference business, re-model cost, on-going subsidy costs, would still have to deal wlbuilding systems, out of the way location for business operations. Benefits: Provide a central location for non-profits, provide office space as an in- kind contribution to the success of these non-profits. Next Steps: Identify capital improvements required, budget and funding sources. Research interested non-profits, develop a service model. 2 c. Artist Colony-Serve as a live in artist colony, provide live/work space Challenges: On-going subsidy costs, management, would still need to deal wlbuilding systems Benefits: Support for local art community, identity of City as artist friendly and tourism enhancement Next Steps: Identify capital improvements required, budget and funding sources. Research potential models for artist work/living/retail space. 3. Implement recommendations of Performing Arts & Conference Center Analysis a. Demolish the existing Dumas Bay Centre, seek a corporate sponsor or sponsors and seek to replace the current building with a corporate retreat facility, maintain current operations of Knutzen Family Theatre. Challenges: Loss of existing retreat/conference business, cost of demolition, cost to rebuild, currently have no identified partners and may be difficult in this economy to solicit corporate partners. Benefits: Higher and better use of site as a corporate retreat/conference center, enhances tourism, develops public private partnerships. Next Steps: Research demolition costs, close current facility, re-Iocate services so area facilities identify capital costs and funding for new building, look for corporate/non-profit partners. Develop capital improvement plan for Knutzen Family Theatre and funding options. 3 COUNCIL MEETING DATE: May 20, 2008 ___.........._..... ....... ... -..........__._....._.__._._._.__._____..........._.._.__ .m_..... .. .____ . .._ ....._. ..... ._....._____.___M_._.._.__.___._.._._.~_.......... ITEM#: K db ...............-......-...---.--..-.------..,e-.. ..-....-...-.. ....... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITIZEN SURVEY POLICY QUESTION: Should the City utilize the National Citizen Survey to survey the community? COMMITTEES: FEDRAC, LUTC, STUDY SESSION MEETING DATES: 04/22/08, 5/05/08 CATEGORY: o Consent [gI City Council Business D Ordinance D Resolution D D Public Hearing Other ~_'!~!:~_.~~~Q~!}~~:}::!!!~~!~~~2_~()I!1T1ll:ll1i~ilti.()I1~...ill1<!_Q()_~'~~_ffa..i!~_~~l1il~~~ DE PT:Ci~~~~~_~~~:.~~.?ffi~~________ Attachments: · Memo to the City Council. · Standard survey instrument from National Citizen Survey. · Edited survey instrument on Federal Way topics per FEDRAC and LUTC direction Draft 1. · Edited survey instrument on Federal Way topics per FEDRAC and LUTC direction Draft 2. Options Considered: Option 1: Authorize the City to use the National Citizen Survey to survey the community. A. Authorize City staff to use the National Citizen Survey to survey the community using the full survey instrument. B. Authorize City staff to use the National Citizen Survey to survey the community using Survey Draft 1. C. Authorize City staff to use the National Citizen Survey to survey the community using Survey Draft 2. D. Authorize City staff to use the National Citizen Survey to survey the community using one of the above Survey instruments with amendments and/or additional staff direction. Option 2: Authorize the City to more fully explore a customizable citizen survey option. A. Authorize City staff to more fully explore a customizable citizen survey through Hebert Research, the National Research Center, the University of Puget Sound or Creative Consumer Research. B. Direct staff to more fully explore a customizable citizen survey through other companies not listed here, and/or give staff additional direction. STAFF RECOMMENDATION: Staff recommends approval of option I.A, "Authorize the City to use the National Citizen Survey to survey the community using the full survey instrument." CITY MANAGER ApPROVAL: Committee ~ Committee Council COMMITTEE RECOMMENDATION: NA PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF OPTION _, TO AUTHORIZE CITY STAFF TO USE THE NATIONAL CITIZEN SURVEY TO SURVEY THE COMMUNITY USING THE FULL SURVEY INSTRUMENT. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # City of Federal Way MEMORANDUM Date: May 13, 2008 To: City Council Study Session From: Linda Farmer, APR, Communications and Government Affairs Manager Scott Pingel, MP A, ICMA Fellow Subject: Citizen Survey Introduction $30,000 was allocated in the 2007-2008 budget to survey the community. This survey will be the City's first comprehensive, statistically valid baseline survey. It will help us in our performance measurement efforts and budget process. Staff is recommending use of the National Citizen Survey. The National Citizen Survey is administered through the National Research Center which is affiliated with ICMA. They are able to provide this service at a relatively' low cost through careful standardization and automation of the survey process. Each participating jurisdiction can make a limited number of customizations for its locale. National Citizen Survey The base survey consists of a standard survey instrument plus three customized policy questions and one customized open-ended question. The survey will be statistically valid with a plus or minus 3% margin of error. The survey includes a comparison report with all other cities nationwide participating in the National Citizen Survey. The survey will be administered in three ways: · Mail: The survey will be mailed to 3,000 randomly selected households in Federal Way. This hardcopy survey will also be available in Spanish, Korean and Russian. Also, respondents will have the chance to take the survey online instead of mailing back their hardcopy. · Phone: The National Research Center will complete 400 phone interviews. · Web: After the mailed survey takes place, the same survey will be posted on our website so that others outside the original sample group can answer the questions. This data will be tabulated for us in conjunction with the other results. I Cost Mailed survey and reports · Korean translation services · Spanish translation services · Russian translation services 400 phone interviews Web survey Total $17,100 $ 900 $ 1,450 $ 2,100* $ 6,000 $ 1.550 $29,100 Estimated Cost for Custom Surveys · National Research Center · Hebert Research · Creative Consumer Research · University ofPuget Sound $40,300** $48,000 (no web option) Incomplete data provided Non-responsive to multiple requests Process Staff presented the survey to FEDRAC (April 22) and to LUTC (May 5) and created two additional drafts based on direction from those meetings. The matter is now before the May 20 Study Session. A full Council decision is needed before June 2, 2008, if the National Citizen Survey option is to be used. Timeline for National Citizen Survey (assumes a June start) . April 22 FEDRAC . MayS LUTe . May 20 Council decision . June 2 Contract would start . July 14-Aug. 18 Survey conducted . Sept. 8 Draft report received . Sept. 22 Final report received * We are pursuing a volunteer to provide up-front Russian translation services for free. That would drop the cost on this item to $900, bringing the total budget to $27,900. ** As in the previous note, we would pursue Russian translation services for free. If we were not successful.. the cost would increase $ J ,200 for a total of $41.500. Attachments: Three Draft Survey Instruments 2 1. Please rate each of the following aspects of quality of life in Federal Way: Exceftent 1 Good 2 Fair 3 Poor 4 Don't Know 5 Federal Way as a place to live.............. ........ ...... ..... ..... ........ ....... ~~rn~igjj~~iI_ft~~;;:~<~.~.....,~i:;i;;:.:5i1~1~..~~:.,'.";,, Federal Way as a place to raise children.. ......................... ..... ......... A\i?ad":'al,\AI6~:a's' J.ii,;~i:s.~~~'ll'ili~~~J;\i,Ii!'. , .. tm~~"t' t;!J'K'ilv .",~;Y~~~~$I~~~~~,~,.,."~''''~.....~''.~ Federal Way as a place to retire................................................... .1l~.n . ll~'.;:!lifi:jl~'iii?j~""";"'ifiii~~~...,l ., d... ~lf,'IF'O''4:efa ."f~:q~-'X;v~,<\tl,!~!:t\!t~!;;:$EtQI'J!Y;qy + ,..'~. . . . . 1 ,1, 1 ."}; 2 3 4 5 2 3 4 5 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair Sense of community.... .............. ........... ........................ .......... ...... ..... .... 1 2 3 Poor Don't Know 4 5 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 2 3 4 4,' 2 3 4 2 2 3 4 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast Know 12345 6 236 2 3 456 4. To what degree, if at all, are run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem 0 Moderate problem 0 Major problem 0 Don't know I Citizen Survey-All Questions Included 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Very Somewhat Neither safe safe safe nor unsafe 1 2 Somewhat unsafe 4 Environmental hazards, including toxic waste.............. .... 2 3 6. Please rate how safe or unsafe you feel: In Very safe 1 Somewhat Neither safe Somewhat safe nor unsafe unsafe 234 downtown area 2 3 Very unsafe 5 Don't Know 6 4 6 Very unsafe 5 4 5 Don't Know 6 5 6 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No - Go to question 9 0 Yes ~ Go to question 8 0 Don't Know ~ Go to question 9 8. If yes, was this crime (these crimes) reported to the police? o No o Yes o Don't Know 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Once or twice 2 Watched a meeting local elected on 13 to 26 times 4 3 More than 26 times 5 4 5 5 Volunteered your time to some group or activity in Federal Way........... Participated in religious or spiritual activities in Federal Way................ Participated in club or civic groups in Federal Way.... ....... Provided help to a friend or neighbor.. .. ....... 2 2 2 2 3 4 3 3 3 3 4 4 4 4 5 5 5 5 10. About how often, if at all, do you talk to or visit with your immediate neighbors (people who live in the 10 or 20 households that are closest to you)? o Just about every day o Several times a week o Several times a month o Once a month o Several times a year o Once a year or less o Never 2 Citizen Survey-All Questions Included 11. Please rate the quality of each of the following services in Federal Way: Excellent Good 1 2 Fire services.. ..... ... ............ .............. ................................. ................ Ambulance or emer enc medical services..... ..................................... Fire revention and education. ... ..... .... ............. _.. _. _............................... Drinking water............. .......... ............................ _. _. _..........:.................. Sewer services.... . ...... ............. ....... .... .......... _.. _............................... ..... Power (electric and/or gas utili ..................._...._.................................. Health services........ ....... ....... .......... ................ _... _._...................... ........ Public libra services............. ............................. _'" _. _....................... Public information services.............................._......... ....... ............ ........ Public schools........ ............ ................ ....... ............. .......... ........ ....... .... Cable television........... .......................... ............................. ................ Preservation of natural areas such as open space, farmlands and greenbelts................................................. _ _ _. _........................... 5 5 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 12. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor 1 2 3 4 :~:~ ~~~~~deral, 'f:,ay.t~jj~itf~~~1~'::;~>"""" - -.. -. -....... -'" -.................. . .r'\d1.g.:.. . .~,. overorn~R ,,~;.~,j !,i&":w'~~ . "..;r. .. . ........ ... .... Washington State Govemment..... .... ..........._.... _...... ....... .......... ............ :.;Tt~~';FeQeral 2 2 3 Don't Know 5 5 5 5 4 13. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No -+ Go to question 14 0 Yes -+ Go to question 13 3 Citizen Survey-All Questions Included 14. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) Excellent 1 Good 2 Fair 3 Poor 4 Don't Know 5 2 3 4 5 The value of services for the taxes paid to Federal Way......................... .:'ff;teCiveijall~_'~fj~i__$i~;~,~... 15. Please rate the following categories of Federal Way government performance: Excellent Good 1 2 ,.1 1 Fair 3 Poor 4 Don't Know 5 2 3 4 5 16. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat likely likely 1 2 Somewhat unlikety 3 Very unlikely 4 Don.t Know 5 17. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: o Very positive 0 Somewhat positive 0 Neutral 0 Somewhat negative 0 Very negative 18. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree or disagree with the following statements: The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a 500-700-seat performing arts center in the downtown core as a stimulus to economic development. 1 2 3 4 5 b. In the budget process the City must constantly balance keeping tax levels as low as possible with the rising cost of providing services. Which statement do you agree with most regarding the balance of taxes and services? (Choose 1) o The City should maintain its current levels of service, even if taxes must be raised. o The City should only raise taxes to maintain core services such as public safety, streets, buildinglland use, and court and legal services. o The City should not raise taxes even if current levels of service have to be cut. 4 Citizen Survey-All Questions Included c. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you agree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustainability is essential. The City should invest public funds to study, develop and implement new green programs, policies and codes regarding City-owned and operated facilities and programs. 1 2 3 4 5 Environmental sustainability is important, but the City should not develop new programs. The City should wait for the green market to develop because current up-front costs for "going green" (even those that simply reduce emissions) are not justifiable yet for a local government. 1 2 3 5 4 d. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don.t Agree Agree Disagree Disagree Know The City should find alternative jails for all its prisoners and continue to contract for jail services." The City should partner with other jurisdictions to build a jail to serve all the jurisdictions involved in the artnershi . The City should build and operate a short-term jail facility (housing prisoners for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 1 2 3 5 4 5 1 2 3 5 4 5 1 2 3 4 .5 19. What is the single most important thing the City of Federal Way can do to make this a better place to live? 5 01. Are you currently employed for pay? o No -- Go to question 03 o Yes, full-time ~ Go to question 02 o Yes, part-time -+ Go to question 02 02. During a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motorcycle, etc...) by myself. ......... .......... _ days Bus, Rail or other public transportation...... _ days Other............................................ ...... _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years o 2-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or town home ) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1,500 to $2,499 per month o $2,500 or more per month 07. Do any children 17 or under live in your household? o No 0 Yes I, m~~~ffil~~1 jj. illll il 11,1 lil1 !IIIIIIIlIIIIIIII 08. Are you or any other member of your household aged 65 or older? o No 0 Yes 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 o $25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Btack or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years 025-34 years 065-74 years o 35-44 years 0 75 years or older o 45-54 years 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. Many people don't have time to vote in elections. Did you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know 6 1. Please rate each of the following aspects of quality of life in Federal Way: Excellent 1 , Federal W~y..,~s a plac~ tolive~...:.:. ........... _... ..... ...... ... ............... ... ;2ltJou..r.%rle..~~~iiU~'I.e>a;"-'" .. ,:)~,J\",. .,hi".,y~g!J_lI*\!(6~~~":-:-......,...,,,,...~.. Federal Way as a place to raise children.... _........ ....... ........ ............. ;;~F~~t~tCWii~_i1:~;.."..,.......... Fed~ral Way' as a place t?retire...:.................._ __..... ... ................ .... ";~ur..~f>-.;;...~l.>d_.:' jt" ..iI'" .~' '.. . ;{";Jlet.~er1lU?n. " .... . .,l:lV............ , ' ,"~.l, ,>' "',~ M..,., "'" ^,_ "'. ,""~",,~I< 1 .l Good 2 Fair 3 1 2 3 2 3 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair 123 Don't Know 5 5 Poor Don't Know 4 5 4 5 4 5 5 5 5 5 ~ 5 5 5 5 5 1) 5 5 5 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast Know Population growth.................... ... .. " . ... . .. .. _ ... .... .... . ..... 1 2 3 4 5 6 !;iijetail growth (e;g~:r~'f~~.lt~jJ~f!{1ts). . .. . .. . . .. . . . . . . . . . ... . 2. . 3 6 Jobs growth.. . .. .. ... .... ...... ..... .. .. .. '" .. . .. .. .. . . . . .. .. . .. .. .. ... 2 3 4 5 6 2 3 2 3 2 3 2 3 2 3 1 2 3 :1- 4- 2 ~ 2 3 2 3 2 3 2 3 2 3 2 ~ 2 3 2 3 4. To what degree, if at all, are run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem 0 Moderate problem 0 Major problem 0 Don't know I Citizen Surve First cut 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Somewhat Neither safe Violent crime Environmental hazards. including toxic waste.................. 3 2 6. Please rate how safe or unsafe you feel: 4 5 6 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No ~ Go to question 9 0 Yes ~ Go to question 8 0 Don't Know ~ Go to question 9 8. If yes, was this crime (these crimes) reported to the police? o No o Yes o Don't Know 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Never 1 Once or twice 2 3 to 12 times 3 13 to 26 times 4 More than 26 times 5 2 4 . Ridden a 10ca,I bus within FederaIW3y..:::::.::..;...:....:.:.........::.:.....;:..;.: 1 2 3 4 5 ')J~ttell~~:a.:~.,*,", . ....... .. ~:" :,.~tmf~.m~QgJ;,... .,'~'~:;r;;:'~~a.I~i~yI1i(~{:.;~~~~~~~ Watched a meeting of local elected officials or other local public meeting 2 5 2 Volunteered your time to some group or activity in Federal Way........... 1 1 1 1 Provided holp to :3 friend or noighbor.... ....... 3 5 3 4 5 3 4 2 2 2 2 3 3 3 3 4 4 4 4 5 5 5 5 10. About ho'.... often, if at all, do you talk to or visit .....ith your immediate neighbors (people who fi':e in the 10 or 20 housoholds that are closest to you)? o Just ;)bout ovory day o Sever;]1 times a wook o Sever;)1 times :3 month o Once :3 month o Several times :3 yoar o Once :3 Yeaf-Gf-.Jess o Never 2 Citizen Survey All Questions Included First cut 11. Please rate the quality of each of the following services in Federal Way: Excellent Good 1 2 Drinking 'N3ter..:.. ......._._......_............__....._....._._............... ..................._ Sewer sorvices........ ..... ......... ....................... ........... ... ..... ..................... Public inform3tion services..... ............ ......... _.. .... ... .... ....... ... .... ............. Public schools..... ...... .......... .... ......... ...... _ .-........ .-...... ...... .... ....... ........... Cable television..................... ........................... .................. ................ Preservation of natural areas such as open space, farmlands and greenbelts................... .......... ......... ........................ ................ ... 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 12. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fair Poor Don't Know The City of Federal Way....................................................................... 1 2 3 4 5 ~;~ng;~ounty :~o~mmf$if~~~;t~:~\L;..:.;. ,....... 1 State Government....................._....................................... 1 2 3 4 5 1 13. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No ~ Go to question 14 0 Yes ~ Go to question 13 3 Citizen Survey All Questions Included First cut 14. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) Excellent 1 Good 2 Fair 3 Poor Don't Know 4 5 1 2 3 4 5 15. Please rate the following categories of Federal Way government performance: Excellent Good The value of services for the taxes paid to Federal Way......................... 1 2 Si~'over.;lll directfGn_m~.;;,:...~';~~-t\{ifRl~;j;{... Fair 3 Poor 4 Don't Know 5 2 3 4 5 16. Please indicate how likely or unlikely you are to do each of the following: Very Somewhat likely likely Recommend living in Federal Way to someone who asks...................... 1 2 ~~~.fnain in F~r:at~~ilfSj~~~~~;;~lB~;:: '. 1 Somewhat unlikely 3 Very unlikely 4 Don't Know 5 17. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: o Very positive 0 Somewhat positive 0 Neutral 0 Somewhat negative 0 Very negative 18. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree or disagree with the following statements: Oon.t Know The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a SOO-700-seat performing arts center in the downtown core as a stimulus to economic development. 5 b. In the budget process the City must constantly balance keeping tax levels as low as possible with the rising cost of providing services. Which statement do you agree with most regarding the balance of taxes and services? (Choose 1) o The City should maintain its current levels of service, even if taxes must be raised. o The City should only raise taxes to maintain core services such as public safety, streets, building/land use, and court and legal services. o The City should not raise taxes even if current levels of service have to be cut. 4 Citizen Survey All Questions Included First cut c. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you agree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustainability is essential. The City should invest public funds to study, develop and implement new green programs, policies and codes regarding City-owned and operated facilities and programs. 1 2 3 4 5 Environmental sustainability is important, but the City should not develop new programs. The City should wait for the green market to develop because current up-front costs for "going green" (even those that simply reduce emissions) are not justifiable yet for a local government. 1 2 3 4 5 d. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don.t Agree Agree Disagree Disagree Know The City should find alternative jails for all its prisoners and continue to contract for jail services. 1 2 3 4 5 The City should partner with other jurisdictions to build a jail to serve all the jurisdictions involved in the partnership. 1 2 3 4 5 The City should build and operate a short-term jail facility (housing prisoners for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 1 2 3 4 5 19. What is the single most important thing the City of Federal Way can do to make this a better place to live? 5 01. Are you currently employed for pay? o No -+ Go to question 03 o Yes, full-time -+ Go to question 02 o Yes, part-time -+ Go to question 02 02. During a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motorcycle, etc...) by myself.................... _ days Other.. ..... ........... .......... .... . . .... . . . . .... . ... _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years 02-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or townhome) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1,500 to $2,499 per month o $2,500 or more per month 07. Do any children 17 or under live in your household? o No 0 Yes ~ ltl:lel\I~III~I,ii~l'>>IHII milU IH !lil~;j!HjJl! !lIlIll 08. Are you or any other member of your household aged 65 or older? o No 0 Yes 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 0$25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Black or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years 025-34 years 065-74 years o 35-44 years 0 75 years or older o 45-54 years 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. Many people don't 1:13',<e time to vote in elections. Did you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know 6 1. Please rate each of the following aspects of quality of life in Federal Way: Excellent Good Federal Way as a place to live.................... ............. .................... 1 2 Federal to raise children........................... ..... ......... 1 2 Fair Poor Don't Know 3 4 5 3 4 5 3 3 4 5 3 to retire. ...... ..................... . . .. . .. .......... .. .... 2 2. Please rate each of the following characteristics as they relate to Federal Way as a whole: Excellent Good Fair Sense of communit .............................................................................. 1 2 3 Poor Don't Know 4 5 4 5 4 5 4 5 4 5 4 5 4 a 3 t 2 3 3 3 3 3 3 3 3 J J J 3 3 J 3 3 3 3 3 3 3 J 3 d 3 3 3 t 2 Ease of car travel in Federal Way...................................... ......... 1 ._~~g;i~~~~~~:~~.~~~t~~~1:i~~~~t;~::::: :::::........... .... 1 and trails................................ ...... .... 2 .).~ 2 4 5 4 5 2 4 5 Amount of public parking. . . . ... ................ .. ... ......... .. . . ... . . . ..... .... .. 2 :i-t.~~)j,,'Wl~2!I#lo;.i;.l'aibleq.u alf.M.:h-o...u:z~1a;a~)~~c:h~i;'i;:s)1!?,'(- ... , ,..~a~J~ml,IIlS:l!jen!.tll!':l ." ,. ~!1--. ~Ji!~:n:!;y-,fui~l.{k.'iP.''''''' . ".. . ... .. .. . !_--=~ ~~~~~.~~~_i~1!~~!~f~:::::: :::.;:-::: :::::::::::)!:::~,W_l{~; ~:~ . ^ v::libbility of prevontivo he31th services................ . .. . . . . .. . . . . .... :t- 2 .i4,~~_l~~d3ble qU31ity foo(f::I:..;:~i;::::;~~~;:;....... " . .... .........:. :.;(;:;:r,;i:if~-;~~l;:l,h. . 2 Air quality....... .... .. .. . . .. . . . .,. . . .. . . . .. . .. . .. .. .. . .. .. . . . . . . . .. . .. . .. . . . . ... . . . . . . . :t- 2 Qu:~Utj:~U~~r:a-nl1*ural environmen'UoFe{iwaiWay.................... . 2 Overall image or reputation of Federal Way.................... _............. 2 4 5 4 a 4 a 4 a 4 5 3. Please rate the speed of growth in the following categories in Federal Way over the past 2 years: Much Somewhat Right Somewhat Much Don't too slow too slow amount too fast too fast Know Population growth......... ............. ..... ..... ... ... ..... ..... .. .... 1 2 3 4 5 6 Ret1ft(,~7d.rli(ft:~rsto~es 3 4 . ....,.t;:tIl........."",.1t\\~1fL. .. , Jobs growth..... .. .... . . .. " -.. .. . . . . .. .... .. ...... ... .. .. ... .. .... .. . .. 2 3 4 5 6 4. To what degree, if at all, are run down buildings, weed lots or junk vehicles a problem in Federal Way? o Not a problem 0 Minor problem 0 Moderate problem 0 Major problem 0 Don't know Citizen Survey All Questions Included Second cut 5. Please rate how safe or unsafe you feel regarding the following in Federal Way: Very Somewhat Neither safe Somewhat safe safe nor unsafe unsafe Violent crime (e.g. rape, assault, robbery)...................... 1 2 3 4 ;t~l~~I!I.'I'_...~~tt};i.r....;.~'i~~llt~_Nf~~il;itf:J:'" ...i,!~~._i:i. Environmental hazards, including toxic waste.... . . . .. . . . .. .... 1 2 3 4 6. Please rate how safe or unsafe you feel: Very unsafe 5 ;i':'~-:5-:'/: ::J;-:i-~,t~ti~_ 5 Don't Know 6 6 In 2 3 4 5 6 7. During the past 12 months, were you or anyone in your household the victim of any crime? o No -+ Go to question 9 0 Yes -+ Go to question 8 0 Don't Know -+ Go to question 9 8. If yes, was this crime (these crimes) reported to the police? ONo o Yes o Don't Know 9. In the last 12 months, about how many times, if ever, have you or other household members participated in the following activities in Federal Way? Never 1 Once or twice 2 3 to 12 times 3 13 to 26 times 4 More than 26 times 5 4 5 4 5 5 on Volunteered your time to some group or 3cti'lity in Federal W3y........ ... P3rticipated in religious or spiritual:3ctivities in Federal '.^13y................ Participated in club or civic groups in Federal Way... ........ Provided help to ;) friend or neighbor. . ,-;--0-:-:-:-= 2 2 2 2 .1- 1 1 1 4 4 5 ~ 3 3 3 4 4 4 4 a 5 5 5 10. /\bout how often, if at all, do you talk to or visit '.vith your immediate neighbors (people who live in the 10 or 20 households that are closest to you)? o Just 3bout ovary d3Y o Several timos::I week o Soveral timos ::I month o Once :3 month o Sever31 times 3 ye::lr O-Once a ye3r or less o Never 2 Citizen Survey All Questions Included Second cut 11. Please rate the quality of each of the following services in Federal Way: Excellent Good 1 2 1 1 Sewer services..... ........................ .............._......................................... !2ewef.- ............_ .......... ........ ....... ......... ......... ..~ HeGlth services........ ... ........... ........ _..-... ..... .-.. _.... ._. ............. ..... ......... .....~ ~ . ... ................ .., .-...........;... ...... .......... ........ ..... .... Public inform3tion services..... ........ .... ......... ._. .... ....... ....... ....... ......... _... Public schools..._. .......................... ............ .......,.................................. Cable television............. ...... ............................................................... Preservation of natural areas such as open space, farmlands and greenbelts................................................................. .... .... .. ... ... 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 2 3 4 5 12.0'/orall, hO'N '1.-ould you rate the quality of the services provided by each of the following? ---------- -&:-xGelleffi- Good Fair ~ ~ 3 4- 1- 4- ...=~~~~~~J,~m_~~~~~~~~i:~~~...~:~:.....:~-~:~: :.....:~~;~~~)~:~~~~~~L~;;~.. '. W3shington St3to Government...... ...~7~7.--,-;-;-~'............ .................... '. ('tho Federal GOY~rri~~rij~_!_~~,~:;~~:~;......=o......... :.;~~~.;1:~~!;~1!i;~~~:.~i: Poor -----Qoo+Kflew-- 4 a ~ 3 4 a a -1-3.12. Have you had any in-person or phone contact with an employee of the City of Federal Way within the last 12 months (including police, receptionists, planners or any others)? o No -+ Go to question 14 0 Yes -+ Go to question 13 3 Citizen Survey All Questions Included Second cut 14.13. What was your impression of the employee(s) of the City of Federal Way in your most recent contact? (Rate each characteristic below.) Excellent 1 Good 2 Fair 3 Poor Don.t Know 4 5 2 3 4 5 -15.14. Please rate the following categories of Federal Way government performance: Excellent Good Fair Poor Don't Know The value of services for the taxes paid to Federal Way......................... 1 2 3 4 5 _'aii"~tion thatF;~_~j~~t.....,,;;-;.~.;...;+~~~~_.1~)~:;).' . ~;:f~_rI.1I2i.;;;. 1 2 3 4 5 .f.6.15. Please indicate how likely or unlikely you are to do each of the following: Somewhat 17.What impact, if any, do you think the economy \':iII have on your family income in the next 6 months? Do you think the impact ':Jill be: o 'lory positive 0 Somewhat positivo 0 Neutral () Somell/hat nogative 0 V~ nognti'/o t3.16. Please check the response that comes closest to your opinion for each of the following questions: a. To what extent do you agree or disagree with the following statements: The City of Federal Way is proposing to use City funds, together with other public and private funds, to develop a 500-700-seat performing arts center in the downtown core as a stimulus to economic development. 1 2 3 4 5 b.ln the budget process the City must constantly balance keeping tax le'lels as low as possible with the rising cost of providing services. Vl.'hich statement do you agree with most regarding the balance of taxes and services? (Choose 1) o Tho City should maintain its curmnt levols of sorvice, e'lon if t3xoe must be r:Jised. o Tho City ehould only r3iso taxes to m3int:Jin core sorvices such as public cafety, streets, building/land uso. ::md court and logal services. f)-The City should not raise taxes oven4 current levels of service h:we to be--c-tJt.:. 4 Citizen Survey All Questions Included Second cut G.b. The City is considering ways to be more environmentally responsible or to "go green." To what extent do you ~gree or disagree with the following statements regarding environmental sustainability? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know Environmental sustainability is essential. The City should invest public funds to study, develop and implement new green programs, policies and codes regarding City-owned and operated facilities. and programs. 1 2 3 4 5 Environmental sust::lin3bility is importmt, but the City should not devolop new progr::lms. Tho City should w3it--f9F-th-e-green market to de'Jelop bOC::luse-GUffeAt tip front costs for "going green'c-(evefl-tnose that simply reduce emissions) 3re not justifbble yot for ::l local governmol1h -+ ~ ~ 4 5 doc. King County notified all its contracting cities that it will no longer have capacity to accept misdemeanor prisoners starting 2012. This requires Federal Way to find new places to house prisoners. The City is exploring options to jointly own and operate or solely own and operate a jail facility instead of contracting for services. To what extent do you agree or disagree with the following statements concerning jail services? Strongly Somewhat Somewhat Strongly Don't Agree Agree Disagree Disagree Know The City should find alternative jails for all its prisoners and continue to contract for jail services. 1 2 3 4 5 The City should partner with other jurisdictions to build a jail to serve all the jurisdictions involved in the partnership. gWn jailor ~eral Way 1 2 3 4 5 The City should build and operate a short-term jail facility (housing prisoners for up to 30 days) in Federal Way, and continue to contract with other jails, such as Yakima, for long-term jail services. 1 2 3 4 5 t9.17. What is the single most important thing the City of Federal Way can do to make this a better place to live? 5 I Citizen Survey All Questions Included Second cut 'ij..< \1. i11"".. '. "I., 'U.') '."... '. " nl.i"~i;'" ....!or. "li"" , Ldl11lllWI'I!lhl 111-1 I _:.!j -~ ;,), ~ 1 i tl. 1 \~l tnll~j.!li! .,..rfm1,.L 'I !dd q~ _~ lj'n. irlll .0 .,. ~ . -, . ~ _. _, IIIlmlllHI 01. Are you currently employed for pay? o No.... Go to question 03 o Yes, full-time --. Go to question 02 o Yes, part-time -+ Go to question 02 02. During a typical week, how many days do you commute to work (for the longest distance of your commute) each of the ways listed below? (Enter the total number of days, using whole numbers.) Motorized vehicle (e.g., car, truck, van, motor e,etc...) by myself........... ......... Bus, Rail or other public transportation...... _ days Other.......... ........................................ _ days 03. How many years have you lived in Federal Way? o Less than 2 years 0 11-20 years 02-5 years 0 More than 20 years 06-10 years 04. Which best describes the building you live in? o One family house detached from any other houses o House attached to one or more houses (e.g., a duplex or townhome) o Building with two or more apartments or condominiums o Mobile home o Other 05. Is the place you live... o Rented for cash or occupied without cash payment? o Owned by you or someone in this house with a mortgage, or free and clear? 06. About how much is your monthly housing cost for the place you live (including rent, mortgage payment, property tax, property insurance and homeowners' association (HOA) fees)? o Less than $300 per month o $300 to $599 per month o $600 to $999 per month 0$1000 to $1,499 per month 0$1,500 to $2,499 per month o $2,500 or more per month 07. Do any children 17 or under live in your household? ONo 08. Are you or any other member of your household aged 65 or older? o No 0 Yes 09. How much do you anticipate your household's total income before taxes will be for the current year? (Please include in your total income money from all sources for all persons living in your household.) o Less than $24,999 o $25,000 to $49,999 o $50,000 to $99,999 0$100,000 to $149,999 0$150,000 or more 010. What is your ethnic background? (Mark one or more if applicable) o American Indian or Alaskan Native o Asian, Asian Indian or Pacific Islander o Black or African American o Hispanic o Eastern European (e.g. Russian or Ukranian) o White o Other 012. In which category is your age? o 18-24 years 0 55-64 years 025-34 years 065-74 years 035-44 years 075 years or older o 45-54 years 013. What is your gender? o Female o Male 014. Are you registered to vote in Federal Way? ONo o Yes o Ineligible to vote o Don't know 015. M3ny people don't have time to vote in elections. Did you vote in the last general election? ONo o Yes o Ineligible to vote o Don't know 6 COUNCIL MEETING DATE: May 20, 2008 Study Session ITEM #: l,c:.... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Options for Selecting the Mayor POLICY QUESTION: SHOULD THE CITY COUNCIL TAKE ACTION TO CHANGE THE METHOD FOR THE SELECTION OF THE MAYOR? COMMITTEE: NtA MEETING DATE: CATEGORY: o Consent o City Council Business ~ Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: PATRICIA RICHARDSON DEPT: Law One of the topics mentioned at the January City Council Retreat was the options for selecting the Mayor. Council asked Staffto bring the topic forward at a Study Session for further discussion. Currently City Council Rules of Procedure No. 19 provides the method for Council to elect the Mayor and Deputy Mayor pursuant to RCW 35A.13.030 and RCW 35A.13.035. Under the current form of government, there are two other options for electing the Mayor as set forth in the attachment. Attachments: List of options available to elect the Mayor. Options Considered: Nt A informational STAFF RECOMMENDATION: NtA Informational CITY MANAGER ApPROVAL: __ ~. DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: N/A <C- I'll/(. Council Committee Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: Nt A (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # n 0 C :J n -. I ~ mn :s: 0 0.. -0 0.. mc OJ I p.::J ::J :J c mn 3 c.. ::: OJ 0- QJ~ lC CD -, r-t-m CD CD 0.. 13 , "< ~cr II CD OJ lOm 0 -, m., Ul (J) , ~ 3 . . n:;o .*t:n o 0 0 c,......O............... ~ OJ ----c -n C ...J ...J OJ ~ ~ n tt t"'T OJ en n ~. =.: 0 ::r "'C \1.1 ;o::J CD~ 3:: =.: · C 0-0" OJ~ ~"2. ~ - OJ = m """"'0 OJ 0 roen Oc.._n 00 en ro t"'T..... · ro ..... o c.. ~m.. @. 0- N -tiC CD CD CD CD S ~-o · ~ ~cr.....O 00 ~3:ro, n ~ t"'T OJ c.. ro N CD (") CD "< ....... < S c..., -. 0 \,J 0 N C -. ::J .., -< ..... ,...... ,...... .,m NO~nm CD ro ., 0 -.., t"'T _ . .........., tt en n OJ W~N ~ ro.....-<rog en Nm ~ ,...... 0 OJ en c.. 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