FEDRAC MINS 05-27-2008
~ FE;deral Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, May 27,2008 City Hall
5:30 p.m. Hylebos Conference Room
MEETING SUMMARY
1. CALL TO ORDER: The meeting was called to order at 5:30 p.m. Committee Chair Park and
Committee Member Faison present. Committee Member Ducios excused. t;~c.i\ ~@.:~m.~
2. PUBLIC COMMENT: None. ~v..es~ ' ~
3. COMMITTEE BUSINESS:
AGENDA TOPIC, DISCUSSION & ACTION
A. Approval of Minutes: April 22, 2008 Meeting.
The Committee M/S/C to approve the minutes as presented. Carried 2 - O.
FORWARD
TO
COUNCIL
N/A
B. Fleet Maintenance Contract Award: Marwan Salloum presented the staff report
and noted that the agenda bill and report should be changed to reflect an
agreement of three years, not two. Mr. Salloum clarified that the bid documents
specified the three-year agreement.
The Committee M/S/C to approve Option 1 (award the 2008 Fleet Maintenance
Contract, a three-year, non-exclusive fleet maintenance contract, to Pacific
Coast Ford and authorize the City Manager to execute the contract). Carried 2-
O.
June 3
Consent
Agenda
c. Final Draft Approval: City Center LIFT - Request for Concepts Vision Statement
and Process: Mr. Doherty presented his staff report and noted there were
. several minor typographical correctipns that should be made.
The Committee was agreeable to making minor revisions to the document, so
long as it remained "substantially similar to form".
In addition, Mr. Doherty asked the Committee to consider forwarding the item to
the next Council meeting on June 3 (rather than June 17) so that the RFC could
be published earlier and provide potential respondents with additional time to
review and prepare. The Committee amended the motion to forward to June 3,
2008 Council Consent.
The Committee M/S/C to approve the final draft of the City Center LIFT RFC:
however, the RFC must remain substantially similar to form. The Committee
approved sending the item to Council on June 3, 2008. Carried 2 - O.
June 3
Consent
Agenda
May 27, 2008 FEDRAC Meeting
Summary Minutes
Page 2 of 3
June 3
Consent
Agenda
D. Spring 2008 Tourism Enhancement Grant Applications: Mr. Doherty briefly
reviewed the list of grant applicants and summarized the decision-making
discussion at the Lodging Tax Advisory Committee meeting.
The Committee M/S/C to approve the TEG awards as recommended by LTAC.
Carried 2 - O.
E. Approval of Vouchers: No questions were posed.
The Committee M/S/C to approve the vouchers as presented. Carried 2 - O.
June 3
Consent
Agenda
_._.._~,...__...._.._......._-".._"_._-,._..
June 3
Consent
Agenda
F. Monthly Financial Report: Mark Turley introduced Phung Huynh to the Committee.
Ms. Huynh reviewed her report.
The CommitteeM/S/C to approve the report as presented. Carried 2 - O.
G. utility Tax Allocation and Uses (INFO ONLY - NO ACTION): Ms. Wang presented her reportto
the Committee and detailed the historical and current utility tax revenues and expenditures.
She clarified that the 1.75% Proposition 1 revenue funds are tracked in a separate account.
Any excess Prop 1 funds will be carried forward for that fund only.
She noted that a substantial transfer (carry-forward) for the other 6% general utility tax will be
necessary .
Committee Member Faison asked staff to bring a copy of the ballot/ordinance language to
the June FEDRAC meeting for review.
Ms. Wang also announced that the City may realize a larger expenditure of Utility Tax
revenue in 2009 because of a potential grant match requirement for the SR 99 HOV Lanes
Phose 4 project.
Mr. Roe and Ms. Wang also discussed the potential of using the revenue historically allocated
for the overlay project (1 %) for other expenditures; REET revenue could be used in the place
of Utility Tax revenue for the overlay project fund.
A citizen inquired about historical overlay spending and questioned a seemingly-high
contract award in recent years. Mr. Roe was asked to respond to the citizen's request at the
June FEDRAC meeting.
Ms. Wang made the following points regarding Proposition 1 funds:
· The intention of Proposition 1 was to fund public safety for the long-term. Although
short term revenues may exceed the expenditures, these funds will be carried forward
for years with lower expenditures so that the level of public safety will remain the
same.
· The City will maintain the highest standards in accounting processes which will be
audited annually by the State.
· Council may have the right to authorize other expenditures of Proposition 1 funds
toward related public safety programs - such os the Safe Cities Program.
4. OTHER:
Mr. Roe and Council member Burbidge commented on the potentially evolving practice of
awarding funds toward preservation projects rather than construction projects. Mr. Roe advised
that Federal Way may need to begin positioning itself to be competitive for those types of grant-
funding opportunities.
May 27, 2008 FEDRAC Meeting
Summary Minutes
Page 3 of 3
The Committee directed staff to provide a briefing on the School District/Lakota Park project at the
next Parks, Recreation and Public Safety Meeting. Mr. Roe will coordinate the briefing which will
include the School Districts development plans and anticipated timeline for the project.
Ms. Wang clarified for the Committee and audience that the Regional Justice Facility is not
currently on the City's Capital Facilities Plan. The Committee directed staff to bring this issue to the
June Parks, Recreation and Public Safety Meeting as well.
Ms. Wang also announced that grant funds have been received to fully pay for the purchose
price of Camp Kilworth; whether or not the City will be permitted to buy the property remains to
be seen. However, the funds ($1.25 million) currently set oside for its acquisition can now be used
for other capital projects.
In closing, the Committee thanked Ms. Wang for all her years of service to the City and noted that
her efforts were extremely appreciated; she will be missed here in Federal Way.
5. FUTURE AGENDA ITEMS: Nothing further discussed.
6. NEXT MEETING: Tuesday, June 24, 2008 @ 5:30 p.m.
Chair Park adjourned the meeting at 6:50 p.m.
Attest:
;d~
Dini Duclos
Committee Member
TAl-
Eric Faison
Committee Member