PRHSPSC PKT 07-08-2008
City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Tuesday, July 8, 2008
5:30 p.m.
City Hall
Hylebos Conference Room
1. CALL TO ORDER
2. PUBLIC COMMENT - THREE (3) MINUTES
3. COMMISSION COMMENTS
4. APPROVAL OF JUNE 10,2008 SUMMARY
5. COMMITTEE BUSINESS
A. 2009-2010 CDBG Program
B. 2008/09 Diversity Commission Business Plan
C. Amendment to Diversity Commission By-Laws
D. Wildwood Playground Replacement
E. Community Center Cafe Request to Bid
F. Historical Society Lease Agreement
G. King County Special Property Tax Levy Agreement
H. Contract with CTED for Partial Funding of the West Hylebos
Weltands Boardwalk Project
I. S W A T Van Proposal
Action
Action
Action
Action
Action
Action
Action
Action
Information
6. PENDING ITEMS
· Animal Control Contract
· Dangerous Dog Ordinance
· Festivals
7. NEXT MEETING - August 12, 2008 5:30pm - Hylebos Conference Room
8. ADJOURNMENT
O'Donnell
Hynden
Hynden
Ikerd
Faber
Hanson
Hanson
Hanson
Wilson
2008 Committee Members:
Council Member Jeanne Burbidge, Chair
Council Member Jim Ferrell
Council Member Michael Park
Staff:
Donna Hanson, Director
Mary Jaenicke, Administrative Assistant Il
253-835-6901
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday June 10,2008
5:30 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Michael Park; Council member
Linda Kochmar, Karolyn Klohe City Attorney, Chief Brian Wilson, Deputy Chief Andy Hwang, Commander Stan
McCall, Lt. Connie Shupp, It. Director, Mehdi Sadri, Donna Hanson, Director PRCS, Kelli O'Donnell, CDBG
Coordinator, Mary Jaenicke, Administrative Assistant II.
Guests: None
Chair Burbidge called the meeting to order at 5:33p.m.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council member Park moved to approve the May meeting minutes as written, Council Member Ferrell
seconded. Motion passed.
BUSINESS ITEMS
Safe City Federal Way - Safe City Prol!ram
Chief Wilson provided the background information. This is the operating agreement for the contract between the
City of Federal Way, and the Federal Way Chamber of Commerce for the downtown Safe City Program. The City of
Federal Way is one of20 Safe City Programs across the country. This is a unique program, because it is through the
Chamber of Commerce. Using the Chamber of Commerce will bring in the business community. The Board
Members range from city officials, to business owners. The Council Committee has asked for a list of the Board
Members. The target start date is August 1, 2008. This program came about due to the strong relationship the
Federal Way Police Department has with the Target Corporation staff. There was also a strong interest from the
business community. There are strategic locations of where the cameras will be located in the downtown core. We
will also be able to add to the system, and expand around the city. Signage will also be posted stating that this is a
Safe City. Council member Ferrell moved approve a contract with Safe City Federal Way, an IRC 501 (c) (3)
nonprofit corporation. Council member Park seconded. Motion passed.
The Purchase and Utilization of two "Dual-Sport Motorcycles, by the Police Department
Chief Wilson presented the background information. The Department is seeking permission t? purchase two Dual-
sport motorcycles. With a dual sport, you can ride it on the street and on dirt, trails or grass. It is a much smaller
bike than a police bike. These are standard retail Suzuki's. These bikes would be outfitted with emergency
equipment. These bikes will provide the Department with versatility in terms of where they can go. They will be
very beneficial in the parks and on the BP A trail. Council member Ferrell moved to approval of the request by
the Police Department to accept the bid from the Renton Motorcycle Company, and purchase two "Dual-
Sport" motorcycles to enhance public safety and officer presence in and around our City Parks and the BP A
trail. Council member Park seconded. Motion passed.
MUSCO Sports Lil!htinl! Retainal!e Release
Mr. Ikerd provided the background information. The remote lighting has been installed at the five locations, and it is
working successfully. Council member Ferrell moved to accept the MUSCO Lighting contract as complete
and authorize staff to release retainage in the amount of $2,246.61 to MUSCO Sports Lighting. Council
Member Park seconded. Motion passed.
COUNCIL MEETING DATE: August 5, 2008
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
POLICY QUESTION:
Should the City of Federal Way allocate 2009 Community Development Block Grant (CDBG) funds as
recommended by the Human Services Commission?
COMMITTEE: PRHS&PS
MEETING DATE: July 8, 2008
CATEGORY:
[8J Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
~!~!_~_~!'5~!!!!~:__~~!1!g:_QS'!!!!~-'I!<;;R~9_g~?E~!~~~~~)E___
DEPT: Community Development
Attachments:
· Final 2008 CDBG Program recommendations from June 30, 2008, Human Services Commission meeting with staff
reports from review process and updated attachments. The notice of public hearing with any comments received is also
attached.
· Completi't' copies of the 2009 CDBG applications received, staff reports and questions/responses to agencies are
availableip. the City Council offices.
Options Considered:
1. Finalize the recommendation for the 2009 Community Development Block Grant (CDBG) Program, as presented that
includes: .. Proposed funding levels for 2009 CDBG Capital Projects and Public Service Projects; Conditions of Funding;
a Contingency Plan should funding increase or decrease; and, the 2009 Planning and Administration Budget. It is
further mo.ved that the City Manager, or his designee, be authorized to enter into the required agreements to carry out
Federal Way's 2009 CDBG program.
2. Modify the recommendation for the 2009 Community Development Block Grant (CDBG) Program.
STAFF RECOMMENDATION: Accept option 1.
CITY MANAGER ApPROVAL:
DIRECTOR ApPROVAL:
C~
Council
Council
COMMITTEE RECOMMENDATION: 1 move approval of option _ .
Jeanne Burbidge, Chair
Jim Ferrell, Member
Michael Park, Member
PROPOSED COUNCIL MOTION: "1 move approval of option _. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
f\-\
~
CITY OF ~
Federal Way
MEMORANDUM
June 24, 2008
Hum~n~ervices Cornmis~ion ~"
Kelli O'Donnell, CDBG Goordinat
2009 Community Development Bock Grant (CDBG) Public Hearing and
Recommendations for the 2009 CDBG Program
Public Hearing:
On Monday, June 30, 2008, the Human Services Commission will hold a public hearing to
collect comments regarding the preliminary recommendations for the City of Federal Way 2009
CDBG program. The public hearing is scheduled to begin at 5:30.p.m.in the City Council
Chambers.
DATE:
TO:
FROM:
SUBJECT:
The public hearing will start with a staff presentation of the preliminary funding
recommendations, as developed by the Commission. The presentation will include an overview
of the proposed funding levels for each project, and a review of the proposed conditions of
funding and the contingency plan for 2009.
After the presentation, the Chair will invite public testimony. This will be done project by project
with the Chair reading a project name and asking for comment. Every person who wishes to
speak will have a total of 3 minutes. Human Services staff will set a timer. Additionally, the
public will be allowed to submit written comments, which will be read into the record during the
hearing. When all comments are collected, the Chair will close the hearing.
Recommendations for 2009 CDBG Program:
The Commission will then move to agenda item 4 for final deliberations of the recommendations
for the 2009 CDSG Program. The Preliminary 2009 CDBG funding levels for capital, public
service projects, and planning and administration (Attachment 1), 2009 Contingency Plan
(Attachment 2), and 2009 Conditions of Funding (Attachment 3) are included in the agenda
materials. Following review of the information provided and input from the public hearing, the
Human Services Commission will finalize their recommendations on the 2009 CDBG Program.
The Commission's recommendation will be forwarded to the Parks, Recreation, Human
Services and Public Safety (PRHS&PS) Council Committee at their meeting on July 8, 2008. It
is anticipated that the full Council will consider and vote upon the Committee's
recommendations at their August 5, 2008, meeting.
Updated Estimates:
The preliminary 2008 CDBG funding recommendations as developed at the June 16, 2008,
Commission meeting are noted in Attachment 1. Updated estimates for 2009 CDBG funding
have not been received from King County. The amount of funds allocated by Congress and
received as program income and recaptured funds directly impacts how much Federal Way can
spend in the capital projects, public service and planning/administration categories.
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HSC Recommendation 06/30/08
Attachment 2
CITY OF FEDERAL WAY
2009 CDSG CONTINGENCY PLAN
The allocation process for 2009 Community Development Block Grant (CDBG) funds is based upon
an estimate of Federal Way's 2009 CDBG funds. The City will not know its exact grant amount until
after Congress passes the HUD Appropriation Bill. This is expected to occur between the fall of 2008
and spring of 2009. Because the final CDBG appropriation is not known, the allocation process
includes a contingency plan. The plan allows for adjustment up or down based upon the final grant
amount and/or any additional funds received as the result of project cancellations or additional
recaptured funds.
2009 COSG Capital Projects:
The City's interJocal with King County for the distribution of CDBG funds limits Federal Way to a
maximum of two new stand-alone capital projects per year with a maximum of one construction
project that may trigger Davis Bacon annually. Capital funds not used for these projects may be
allocated to sub-regional projects by the City unless returned by City to the sub-regional fund.
Federal Way may add capital funds to projects funded by the King County CDBG/HOME Consortium
over and above the two project capital limitations. Since it is unknown at this time which projects will
be funded by the King County CDBG/HOME Consortium for 2009 Capital projects, the following
contingencies relate to the projects funded by Federal Way under the contract requirements:
Funding Order of 2009 COSG Capital projects:
1. Highline Community College - Small Business Development Center: Funded in the amount of
$22,500
· Federal Way's first stand-alone construction project that does not trigger Davis-Bacon.
2. Valley Cities Counseling & Consultation - Federal Way Clinic Acquisition: Funded in the amount
of $244,576
· Federal Way's second stand-alone project that does not trigger Davis-Bacon if not funded
by the CDBG Consortium.
SHOULD THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE:
Capital Projects -- The City will apply any increase in the amount of COBG capital funds as follows:
1. Valley Cities Counseling & Consultation - Federal Way Clinic Acquisition up to a total award
of $500,000; and,
2. If additional capital funds are received, open CDBG projects serving Federal Way residents
that have been funded by the City of Federal Way and/or the King County CDBG/HOME
Consortium will be considered for funding; and,
3. Should no open projects be identified and/or the Council decides it is not in the best interest of
Federal Way residents to add Federal Way CDBG funds to the project(s), additional funds will
be carried over to the 2010 CDBG program year.
Public Service Programs - The City will apply any increase in the amount of CDBG public service
funds as follows:
1. If any additional public service funds become available, funds will be allocated to Orion
Industries Work Enhancement Services Program with additional service units required
proportionate to funding up to $20,000 total funding; and,
2. If any additional public service funds become available, funds will be allocated to the Institute
for Family Development PACT Program with additional service units required proportionate to
funding up to $18,225 total funding; and,
Page 1 of3
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HSC Recommendation 06/30/08
Attachment 2
CITY OF FEDERAL WAY
2008 COSG CONTINGENCY PLAN
Planning and Administration -- The City will decrease the amount of CDBG funds allocated for
COBG planning and administration as follows:
1. Funds for additional planning activities will be reduced first; then
2. Funding for COBG administrative activities will be decreased.
CONSORTIUM CEILING:
In the event that the funding available for Federal Way's 2009 COBG program is below the 2007
funding level for public service/planning and administration, the City will utilize any additional ceiling
available from the King County COBG Consortium to maintain the funding level of the public
service/planning and administration categories at the 2007 COBG level with the corresponding
reduction to 2009 COBG capital funds.
h-'\
Page 3 of3
HSC Recom 06/30108
Attachment 3
King County. All security documents related to funded capital project activities must be
submitted prior to the execution of a contract between the awarded agency and the
County in order to incorporate these documents into the contractual agreement. Failure
to execute security documents to the benefit of King County in a timely manner will result
in the cancellation of COBG awards.
The fol/owing specific condition(s) address concerns that Staff and the Commission
discussed as they reviewed the applications.
Highline Community College - Small Business Development Center Project
a) Funding for 2009 is contingent upon the City of Federal Way allocating 2009 general funds
to support the half-time FTE business advisor and allow the program to serve clients that are
not COBG eligible through the budget process.
b) The project must be under contract with King County for 2008 COBG project and in
compliance with contract and COBG regulations for additional COBG funds to be added to
the project.
c) The final award amount may be adjusted based upon the amount of COBG funds remaining
in the project that will be applied to the 2009 fund year.
d) Agency must verify that a minimum of their clients are 51 % low-moderate-income per official
HUO Income Guidelines and maintain documentation of family size and income.
e) The project must be under contract with King County for 2008 COBG project and in
compliance with contract and COBG regulations for 2009 COBG funds to be awarded to the
project.
f) Certification that no public funds will be used for lobbying signed by Highline Community
College President required.
g) Receipt of Board Resolution authorizing submittal of application by August 25, 2008.
Valley Cities Counseling and Consultation - Federal Way Clinic Acquisition:
a) The project must clear NEPA environmental review by King County before any choice
limiting activities, including acquiring the property, entering legally binding construction
contracts, clearing/grading, etc., may commence. Failure to do so could result in the project
becoming ineligible for Federal Way COBG funds. Applicant must receive written
notification from King County Community Services Oivision staff verifying that environmental
review is complete before any "choice limiting activities" are taken.
b) King County NEPA environmental review costs have not been factored into the project cost.
Estimated costs will be requested from King County. The City may choose to increase an
award to cover environmental review costs or have environmental review costs deducted
from the requested funding level.
c) No Federal Way COBG funds will be allocated until all funding is committed for acquisition
and Washington Healthcare Facilities Authority or other funding equivalent to the proposed
Page2of4 ~~t\
HSC Recom 06/30/08
Attachment 3
Community Health Centers of King County - Primary Dental Program
a) Federal Way Dental Access Program funding is contingent upon the Federal Way Dental
Access Program receiving funding from Federal Way's 2009 Human Services General Fund
for a minimum of $15,900.
b) Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide
additional units of service above that provided by a 2009 Federal Way Human Services
General Fund award.
Multi-Service Center - Federal Way Emergency Feeding Program
a) Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide
additional units of service above that provided by any 2008 Federal Way Human Services
General Fund award.
Federal Way Senior Center - Adult Day Care
a) The Agency will continue to participate in the Organizational Capacity Building Pilot Program
and make satisfactory progress (as determined by the Human Services Division Manager)
on the goals identified at the May 16, 2006, Board Retreat.
Institute for Family Development - PACT (Parents and Children Together)
a) Institute for Family Development - PACT funding is contingent upon the PACT Program
receiving funding for Federal Way's 2009 Human Services General Fund for a minimum of
$3,000.
b) Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide
additional units of service above that provided by a Federal Way 2009 Human Services
General Fund award.
Orion Industries - Work Enhancement Program
a) Receipt of Board Resolution authorizing submittal of application by August 25, 2008.
i\~\~
Page 4 of 4
,.~
ORION
33926 Ninth Avenue South / Federal Way, WA 98003
King Co. 253.661.7805 / Pierce Co. 253.927.1004 / Fax 253.661.7846
RECEIVED BY
COMMUNITY DEVROPMENT DEPARTMENT
Kelli O'Oonnell
COBG Coordinator
33325 8th Ave S
Federal Way, WA 98063
JUN 2 5 2008
Oear Kelli,
Please accept this request to extend the deadline for submittal of Orion's Board
Resolution authorizing the submittal of the CDBG application.
A requirement of our response to the 2009-2010 RFP for General Funds and
COBG funds was to submit a Board resolution authorizing submittal of the
application within 60 days of application. Orion's Board met in May 2008 and the
RFP I Need for Board Resolu~ion was discussed. The Orion Board requested
additional information. Orion's Board of Director's does not meet again until July
21,2008. On the agenda of this meeting is the resolution to approve our COBG
application to the City of Federal Way. The Board of Director's cannot currently
conduct formal business via e-mail (this is on the agenda for approval in July as
well).
I would appreciate it if you could extend the deadline for submittal of the
resolution until after this date. I have spoken with members of the Board of
Oirectors and feel this resolution will be approved.
Sincerely,
rtc0f(j)! j~/~
Kathleen A. Powers, M.S. CRC
Director of Rehabilitation
~,\ ~
Federal Way 2009 COBG Program
Preliminary Estimates - June 16, 2008
Final 2008 2009 2009
2008 Allocations Preliminary Preliminary
Allocation without Est. with Est.
Added Added without
Ceiling Ceiling Added
Funding Category Ceiling
Public Service $85,977 $77,442 $85,977 $77,442
Planning & Admin $85,977 $77,442 $85,977 $77,442
Capital $358,589 $388,460 $267,076 $296,948
Total $530,543 $543,344 $439,030 $451,832
Recommendations for Planning and Administration
As part of your funding recommendations to the City Council, the Commission will make a
recommendation regarding the use of 2009 COBG Planning and Administration funds. The
total estimated amount of Federal Way's COBG program for 2009 as of June 16, 2008, is
$777,089. Of this, $77,442 is earmarked for planning and administration of the City's COBG
Program. The budget proposed by staff utilizes the full amount of estimated COBG Planning
and Administration funds available, which is consistent with past years. The estimated planning
and administration funding available to Federal Way in 2009 has decreased by $8,535 from
2007. Funds available for planning and administration that are not programmed will be added
to Federal Way's COBG Capital funds. Staff recommends using any available COBG
Consortium ceiling to restore the Planning and Administration funding to the 2007 funding level.
Eligible Uses of Planning and Administration Funds
Planning and Administration is one of three categories that the Oepartment of Housing and
Urban Oevelopment (COBG) has deemed as an eligible use of COBG funds. Eligible uses of
Planning and Administration dollars include: personnel and related administrative costs used to
administer the COBG program, planning projects such as studies, analyses, data gathering and
preparation of written plans and action items. Administrative costs include the cost of required
legal ads, office supplies, and travel and training. The proposed use of the City's 2009
Planning and Administration Funds is consistent with the HUD eligibility guidelines.
Proposed Use of 2009 CDBG Plannina and Administration Funds
The proposed 2009 budget is outlined below, with the 2007 Actual and 2008 Budget provided
for comparison purposes. Below are the estimated costs and descriptions of each budget
category .
annlng an ministration u lae
Budget Category 2007 Actual 2008 Budget Proposed 2009
Personnel Costs $81,227 $84,786 $90,492
Program Operating Costs $ 2,082 $1,191 $0
Consultant and Purchased Services $0 $0 J. }9..
I c.' 'f'1$,2
TOTAL ! $83,309 I $8~,977 .1
- I 77 442 1
Estimated Funds Available 2009 T 1
1
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CITY OF ~
Federal Way
MEMORANDUM
OATE:
TO:
FROM:
SUBJECT:
June 10, 2008
Human Services Commission ~
Kelli O'Oonnell, COBG Coordinat
2009 COBG Program Review & commendations
At the June 16, 2008, meeting Human Services Commission will develop their Preliminary
recommendations for the 2009 COBG Program.
Funding Estimates:
Preliminary estimates of funding with program income and recaptured funds for Federal Way's
2009 COBG funds have not yet been received from King County. Preliminary
recommendations are based upon 2008 funding levels. The President's 2009 budget includes
an 18% cut to COBG. The Congressional Budget Resolution for Fiscal Year 2009 (S. Con.Res.
70) rejects the cuts to COBG. However the Budget Resolution does not become law but spells
out the parameters for spending and tax bills and sets an overall spending cap. The final 2009
COBG funding amount will be set when the annual appropriation bill is passed for
Transportation/HUO, which is expected to happen after the November elections.
Federal Way 2009 COBG Program
Preliminary Estimates - June 2008
Funding Category
Final
2008
Allocation
Public Service
Planning & Admin
Capital
$85,977
$85,977
$382,959
$554,913
2009 Est.
Based
on 2008
Allocation
$85,977
$85,977
$382,959
$550,705
Total
Staff Recommendation:
Staff has prepared a preliminary funding recommendation for the 2009 COBG program
(Attachment 1) following a review of the applications with the Ad Hoc Committees and agency
responses to questions. A proposed Contingency Plan (Attachment 2) and Conditions of
Funding (Attachment 3) are also attached for consideration. These documents will be the
starting point for the Commission discussion on Monday to develop preliminary
recommendations for a public hearing on the 2009 COBG Program.
A staff report outlining the proposed planning and administration budget for 2009 will be
presented at the Commission meeting.
Additional Information to Consider:
· Included with the agenda materials are the staff summaries for COBG projects and
questions and answers received to date.
Q<l
~~z..\
~
CITY OF' _ ~
Federal Way
Notice of Public Hearing
2009 Community Development Block Grant (CDBG) Funds
NOTICE IS HEREBY GIVEN that the Federal Way Human Services
Commission will conduct a public hearing on Monday, June 30, 2008, at 5:30
p.m. in the City Council Chambers on the second floor at City Hall (33325 8th
Ave S, PO Box 9718, Federal Way, Washington 98063-9718), to consider the
proposed funding of Federal Way's 2009 Community Development Block Grant
(CDBG) program.
Detailed information about the proposed funding levels for 2009 public
service programs and capital projects is available for review during regular
business hours at the Department of Community Development-Human Services
Division (address above). For additional information, please contact Kelli
O'Donnell, CDBG Coordinator, at 253-835-2653, during normal business hours.
Written comments on Federal Way's proposed 2009 CDBG program will be
accepted until 5:00 p.m. on June 30, 2008, and may be forwarded to: City of
Federal Way, Attn: Kelli O'Donnell, P.O. Box 9718, Federal Way, WA 98063-
9718. Any person may present written comments to the Human Services
Commission during the hearing, and/or may appear at the public hearing to give
public testimony
Reasonable accommodations at the public hearing such as sign language
interpretation or alternate formats for printed materials are available for
individuals with disabilities with advance notice. The Council Chambers at City
Hall complies with the American Disabilities Act. Please call Kelli O'Donnell at
(253) 835-2653 at least one business day in advance to request accommodation.
For TOO relay service call1-800-833-6388/TDD or 1-800-833-6384/voice.
To be published in The Federal Way Mirror on June 21, 2008
.~~ 0-~ ~ ,e(~~ ~~ ~
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COUNCIL MEETING DATE: July 15,2008
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2008/09 Diversity Commission Business Plan
POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY ACCEPT THE DIVERSITY COMMISSION BUSINESS
PLAN FOR 2008/09?
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2008
CATEGORY:
[8] Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REpORT By: LYNNETTE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development
......_...._.___._._._._..._..__._...___.__.._.._........__._._._._._...._.._.__._._...._.__....._.._...._~_~ryi~es P_~p_~!!l!len!.__....._.._.____..__.____
Attachments:
· Memorandum to PRHSPS Council Committee Dated June 16, 2008
· 2008/09 Diversity Commission Business Plan.
Options Considered:
I. Recommend approval of the 2008/09 Diversity Commission Business Plan.
2. To amend the proposed 2008/09 Diversity Commission Business Plan.
3. Do not recommend approval of the 2008/09 Diversity Commission Business Plan.
STAFF RECOMMENDATION: Option 1 is recommended.
CITY MANAGER ApPROVAL:
DIRECTOR APPROVAL:
~
Committee
Council
Council
COMMITTEE RECOMMENDATION: "I MOVE TO APPROVE OPTION
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option _"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
B-\
Memorandum
Date:
From:
To:
Via:
Subject:
June 16,2008 J\I1 /
Lynnette S. Hynden, Human Services Manager ./~
PRHSPS Council Committee
Cary Roe, PE - Assistant City Manager ~
2008/09 Diversity Commission Business Plan
Background
Each year the Diversity Commission developed their yearly business plan during the
summer months. Efforts were made to review and research why the Diversity
Commission developed their business plan during mid-year rather than at the onset of
each year which also would conclude at the end of each calendar year. The mid-year
cycle was explored to review what if any impact there would be if the Commission were
to change their Bylaws and develop their yearly business plan at the beginning of each
calendar year.
The historical accounts regarding the intent of the Bylaw's language does not support the
continued need to have the Commission's Business Plan developed on a mid-year cycle.
Therefore, the Diversity Commission is proposing, the attached 2008/09 Business Plan be
adopted and approved to cover the remaining of this year, 2008 and encompass all of
2009. Starting in 2010, the Diversity Commission, if the amended Bylaws are adopted,
will begin developing their Business Plan each January with the expectation that the
Business Plan be adopted by Council no later than March or each year. The Commission
felt rather than retreat again in 6-months that the attached Business Plan is appropriate
and adequate to address their program agenda aligned with the Mission and Purpose of
the Commission.
At the Commission's June 11,2008 retreat, they developed and approved the attached
proposed 2008/09 Business Plan. The primary activities of the Business Plan include, but
are not limited to, the following:
· The Martin Luther King, Jr. annual event in addition to other "projects"
opportunities as they present themselves during the year.
· Evaluate the results of the upcoming City of Federal Way survey currently in
process and scheduled to be executed this summer. Specifically, the Diversity
Commission is seeking information to locate service gaps for Federal Way
citizens and address such gaps.
· Developing partnerships with faith based communities, human services agencies
and schools to increase coordination, marketing and outreach efforts to promote
awareness and collaboration around diversity issues.
'B-3
City of Federal Way
Diversity Commission
2008/09 Business Plan
Purpose: Advises the City Council on policy matters involving the community's cultural
and ethnic differences, ensuring that these differences are considered in the decision-making
process.
Mission: To help Federal Way become a community which is united amidst diversity,
where each individual is respected, equally valued, equally needed and equally cherished.
Equality is not sameness; it is equivalent value.
1. Make recommendations to City Council to ensure differences are considered in
decision-making process.
Tasks
· Review the preliminary evaluation of the proposed policies being considered by the
City Council and determine if they apply to the Commissions purpose and mission.
· Review any proposed changes to City polices which impacts the community's
cultural and ethnic composition.
· Recommend to the City Council whether the City should adopt proposed policies
based on the Mission and within the Commission's purpose.
2. Conduct projects that promote the mission and purpose of the Diversity Commission.
Potential Tasks
· Martin Luther King Event: Manage the 2009 Martin Luther King, Jr. celebration,
Senior High School Summit and partner with local organizations to complete a
community service project.
o Review funding available.
o Review and evaluate community partnerships.
· Other Projects:
o Review funding available.
o Review and evaluate community partnerships.
3. Work closely with all levels of City government to promote continued support of the
City's Diversity Programs.
Potential Tasks
· Regularly attend the Council Committees and City Council meetings when issues
pertaining to the mission and purpose of the Diversity Commission are presented.
4. Conduct outreach and public education efforts within the Federal Way community.
Inform the public, through various means, on the Diversity Commission's mission,
purpose and activities in Federal Way.
'b-s
tf(
COUNCIL MEETING DATE: July i<r: 2008
__.~_.._._._.,_.__....___..___.._..._..._.._____.__.___.___._.___...____._.............h..._._.___......._.______._.............__.......__......_.......,___.......
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Amendment to Diversity Commission By-Laws
POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY ACCEPT THE DIVERSITY COMMISSION BY-LAWS
AMENDMENT?
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2008
CATEGORY:
IX] Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
STAFF REpORT By: LYNNEITE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development
Services Denartment
+.-........__........._......._._............._.._____..______..................__._____........_..._........m.............___.._.._..___"__.....__._____.____...._..__.._............_..__.........__._...._.................................__......._..._....._......1::._._.......__.__.....___...__..._.__.____.___..___...__
Attachments:
· Memorandum to PRHSPS Council Committee Dated June 16,2008
· Memorandum to the Diversity Commission.
· Diversity Commission By-Laws.
Options Considered:
I. Recommend approval of the Amendment to the Diversity Commission By-Laws addressing business
plan cycle.
2. To amend the proposed Amendment to the Diversity Commission By-Laws addressing business plan
cycle.
3. Do not recommend approval of the Amendment to the Diversity Commission By-Laws addressing
business plan cycle
STAFF RECOMMENDATION: Option 1 is recommended.
CITY MANAGER APPROVAL:
DIRECTOR ApPROVAL:
~
CommIttee
Council
Council
COMMITTEE RECOMMENDATION: "I MOVE TO APPROVE OPT/ON
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move approval of option _"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERREDINO ACTION
COUNCIL BILL #
1ST reading
Enactment reading
c-\
Memorandum
TO:
VIA:
FROM:
DATE:
RE:
PRHSPS Council Committee " ~
Cary Roe, PE - Assistant City Manager cr i.
Lynnette Hynden, Human Services Manage
June 16, 2008
Amendment to the Diversity Commission Bylaws
Background:
This year during the Diversity Commission's Annual Retreat on June 11,2008 the
Diversity Commission discussed the language contained in their Bylaws which outlines
the time frame for when the yearly business plan is developed and adopted.
Concerns were raised because the mid-year cycle the Commission currently operates
under does not coincide with the City's yearly budget cycle. Therefore, the decision was
made to amend and adopt changes to the Diversity Commission Bylaws. The new
language reflects that the business plan will be developed and presented to the City
Council for approval no later than March of each calendar year.
Currently the Bylaws read:
14. Business Plans and Budgets
The Commission shall adopt an annual business plan and annual budget for the
fiscal period of September 1 to August 30 of each year. The business plan shall
include the Commission's mission statement and a list of planned projects, and
shall be forwarded to the City Council for approval.
Option 1:
To adopt the following changes to subsection 14 "Business Plans and Budgets" of
the Diversity Commission Bylaws:
14. Business Plans and Budgets
The Commission shall adopt an annual business plan each year no
later than March of each calendar year. The business plan shall include the
Commission's mission statement and a list of planned projects and shall be
forwarded to the City Council for approval.
Option 2:
To amend the current Bylaws of the Diversity Commission that was adopted in
1993 by proposing other language
C-3
Memorandum
TO:
FROM:
DATE:
RE:
Diversity Commission
Lynnette Hynden, Human Services Manager
June 16, 2008
Amendment to the Diversity Commission Bylaws
Background:
The Diversity Commission bylaws when created in February 1993 addressed that the
business plan and budget for the fiscal year shall be adopted in September through the
following year in August. The bylaws were not amended when the City's budget cycle
changed to a two-year sequence. Therefore, while City Departments and other City
Commissions have changed their operating schedules, the Diversity Commission is still
operating under their original bylaws.
Currently the Bylaws read:
14. Business Plans and Budgets
The Commission shall adopt an annual business plan and annual budget for the
fiscal period of September 1 to August 30 of each year. The business plan shall
include the Commission's mission statement and a list of planned projects, and
shall be forwarded to the City Council for approval.
Option 1:
To adopt the following changes to subsection 14 "Business Plans and Budgets" of
the Diversity Commission Bylaws:
14. Business Plans and Budgets
The Commission shall adopt an annual business plan each year no
later than March of each calendar year. The business plan shall include the
Commission's mission statement and a list of planned projects and shall be
forwarded to the City Council for approval.
Option 2:
To amend the current Bylaws of the Diversity Commission that was adopted in
1993 by proposing other language
Option 3:
To not recommend amending the Bylaws of the Diversity Commission that was
adopted in 1993.
[,-5
City ofFedera1 Way
BY-LAWS OF THE
DIVERSITY COMMISSION
We, the members of the Federal Way Diversity Commission, pursuant to Ordinance No. 92-141, subsequently
amended by Ordinance No. 93-203, 94-216 and 96-283, adopted by the Federal Way City Council, do hereby
amend the following By-Laws.
ORGANIZATION AND RULES OF PROCEDURE
1. Name
The official name is the City of Federal Way Diversity Commission.
2. Official Seat
The official seat of the Commission is the City Hall of the City of Federal Way.
3. Membership
The commission consists of nine members and alternate member(s), appointed by the City Council.
4. Officers
The officers of the Commission consist of a chairperson and a vice-chairperson. Their duties are:
a. The chairperson shall preside over the Commission and exercise all the powers incidental to the
office, retaining, however, the full right as a member of the Commission to have a vote recorded
in all deliberations of the Commission, to propose motions and to second motions.
b. In the absence of the chairperson from any meeting, the vice-chairperson shall perform all the
duties incumbent upon the chairperson, and retain the full right as a member of the Commission
to have a vote records in all deliberations of the Commission, to propose motions and to second
motions.
c. In the event the chairperson and vice-chairperson are both absent from any meeting, if there is a
quorum present the members present shall elect a temporary chairperson who shall have full
powers as chairperson during the absence of the chairperson and vice-chairperson, and who shall
retain the full right as a member of the Commission to have a vote recorded in all deliberations of
the Commission, to propose motions and to second motions.
[.,,1
City of Federal Way Diversity Commission
By-Laws
Page 3
10. Attendance
a. A commissioner may be excused from a meeting by providing advance notice to the Commission
chairperson, vice-chairperson or staff secretary.
b. In the event any commissioner has three (3) or more unexcused, or five (5) total absences during
any twelve month period, the Commission may request that the City Council appoint a
replacement for that member. The Commission will, to the extent possible, identify an alternate
for appointment at the same time.
11. Conduct of Meetings
a. If a regular or special meeting is being conducted, motions will be made, seconded and voted
upon. Upon majority vote approval, recommendations will be forwarded to the City Council.
b. If a workshop is being conducted, fonnal action is not necessary; workshop actions will not be
forwarded to the City Council as recommendations of the Commission.
c. Except as provided by these rules and regulations, Roberts Rules of Order (as amended) shall
govern the conduct of all Commission meetings.
12. Agendas, Staff Reports and Minutes
a. A copy of the agenda for all Diversity Commission meetings shall be sent to each Commission
member no less than one week prior to the date of the meeting.
b. City staff will provide necessary staff reports. Staff reports will be sent to Commission members
no less than one week prior to the date of the meeting.
c. Minutes of all Commission meetings will be kept by a staff person and made part of a pennanent
record on file with the City.
13. Amendin~ By-Laws
These By-Laws may be amended by majority vote at any Diversity Commission meeting when a quorum
is in attendance.
c;,
COUNCIL MEETING DATE: July 15,2008
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: WILDWOOD PLAYGROUND REPLACEMENT
POLICY QUESTION: Should a contract to provide playground equipment be awarded to Northwest
Playground Equipment, Inc. to replace the playground at Wildwood Park?
COMMITTEE: PRHSPS MEETING DATE: July 8,2008
CATEGORY:
[8] Consent D Ordinance D Public Hearing
D City Council Business D Resolution D Other
~! AFF}!~PO~T By: ~!~~hetl}J<:e~, P~I~~!.:aci!iti~~ M~!!g~~__.______________.________~~.PT~~~~~_____._______
One task of the Parks Commission 2007 work plan was to inspect 10 playgrounds and develop apriority list
for replacement or upgrade. Wildwood Park is on the top of the list for replacement. The City worked with the
neighbors and NW Playgrounds, who is on the W A State Contract list, to provide a new system. The
recommendation will create two separate play areas; one for children ages 2-5 years old, and the other for
children ages 5-12 years old. The State Contract pricing is $127,528.41 for both playground systems, installed.
$127,528.41- bid amount
12,753.00 - 10% contingency
Total contract amount: $140,281.41
Funding Source: There is $276,864 balance in an account for playground replacement and upgrades.
Attachments: layout drawings
Qp!!~~s _~~.!I:~!~~:r.:~~~_.t-!~________ ..__.___..______________________._______________.___________________________._.___________._
STAFF RECOMMENDATION: Staff recommends Council accept the bid from Northwest Playground and authorize
the Assistant City Manager to execute a contract for the installation of a playground system in Wildwood Park.
CITY MANAGER ApPROVAL:
&w(
to Conunittee
DIRECTOR ApPROVAL:
To Council
to Council
COMMITTEE RECOMMENDATION: Forward the bid acceptance for the installation of a playground system in
Wildwood Park to full Council on July15 for approval.
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of accepting the bid from Northwest Playground
Equipment, Inc and authorize the Assistant City Manager to execute a contract in the amount of $140,281.41
for the installation of a playground system in Wildwood Park"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only) 'i"'""\..
REVISED - 02/0612006 \.-J - I
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
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COUNCIL MEETING DATE: July 15,2008
ITEM #:
.......-..........-......--....-..........--........-----.....-...-........--........--........................_.. ........................._................m..__...__._... ........................._.___.........................................__..._. ........................_.____....... .......__.................... ................................__....__................... .................__._....__.._
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER CAFE REQUEST TO GO TO BID
POLICY QUESTION: Should the Council authorize staff to go out to bid for construction of the Community Center
Cafe?
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2008
CATEGORY:
~ Consent D Ordinance D Public Hearing
o City Council Business D Resolution D Other
~_'!. AF~ REPOltT !lY: Mary faber, ~~~_~~~ril!.~~~~!l~___.______________________________~~~:~_~_~~_~._______.______.__.__
Architect David Clark was retained to design a cafe for the Federal Way Community Center. Construction of the
cafe operations includes plumbing and electrical, cabinetry and built-in equipment necessary to support a
coffee/cafe service for patrons and the general public. The operations of the cafe would be outsourced to a
cOnlmercial vendor. The proposed menu would include full service coffee, smoothies, soup, sandwich and hot
food choices such as hot dogs, salads and snacks.
Budget: Council authorized $200,000 in the 2007 Carry Forward Budget Adjustment for building adjustments
and operating equipment. Cost estimate for construction of the proposed cafe is $60,686 for construction,
$28,147 for equipment and $23,064 in soft costs for a total of$III,896.47.
Attachments: Cost estimate.
Options Considered:
1. Approve the Federal Way Community Center Cafe Design and Construction Estimate, and authorize
staff to go out to bid.
2. Decline the Federal Way Community Center Cafe Design and Construction Estimate, and provide
direction to staff.
-----.-........----..............-........--..-.--.-.........------.---..---..--.--.......-..-.--.-...--........-....---.---.--.........-......-.--.......------..........---.-..-............-....-...-...........--.........-....-.-.--.--.--..-....-..--...--.-.......--....--..--....-........-
STAFF RECOMMENDATION: Staff recommends Council to authorize staff to go out to bid for construction and
purchase of equipment for the Federal Way Community Center Cafe.
CITY MANAGER ApPROVAL: ~
to Committee
DIRECTOR ApPROVAL:
to Council
to Committee
To Council
COMMITTEE RECOMMENDATION: OPTION
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move to authorize staff to go out for bids for the construction and purchase
of equipment for the Federal Way Community Center Cafe. "
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/0612006
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
G ..I
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
ITEM
._--~
Revised 30-Jun-08
QUAN. UNIT COST SUM TOTAL
$ 7,450
10 EA 600.00 $ 6,000.00
1 LS 1,200.00 $ 1,200.00
1 EA 1,200.00 By city staff
I EA 250.00 $ 250.00
ELECTRICAL
Connect food service equipment
~ Alter existing system
Phone/Data connection
New signage
SUB TOTAL................................................................................... ................... $
44,296
General Conditions
Small job contingency
Contractor Overhead & Profit
7%
15%
15%
44,296.00
44,296.00
44,296.00
$
$
$
3,101
6,644
6,644
FOOD SERVICE EQUIPMENT (Purchased direct)
See Attached for complete breakdown
Deduct for cheaper oven
Credit for different display case
$
28,147
$
$
$
36,185.90
(6,101.00)
(1,937.51)
SOFT COSTS
Permits (Estimate)
AlE
Project Management
Owner's Contingency
WSST
1%
60,686 $
10.0%
9.0%
9,000
60,686
88,833 $
Previously contracted
$
$
9,000
6,069
7,995
$
b~3
David A. Clark Architects, PLLC
FWCC Cafe CE 063008:, Page 2
Printed 7/1/2008, 4:17 PM
COUNCIL MEETING DATE: July 15,2008 ITEM #:
....-----..----.......-.-.-....--.............-.......--.....--..--__....______...____..__.._..__........._.._......__m..._m.........._.....H._......_....__._._.........__.__......_......__..___........_.....__.........._........M.M........____.........._.............__...._.____.___._.__...._....____........._......._......_00_......
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Historical Society Lease Agreement
POLICY QUESTION: Should the City Council approve the Historical Society Strategic Plan, budget for cost of
repairs, and ten-year Lease Agreement for the brick house at Steel Lake Annex?
COMMITTEE: PRHSPS MEETING DATE: July 8, 2008
CATEGORY:
[8] Consent
o City Council Business
STAFF REpORT By: Donna Hanson
D Ordinance
D Resolution
D Public Hearing
D Other
DEPT: PRCS
----.~--..-----.._-----_....__.--_._.....-_._--...-.__._-_.-.__.___........_____..__.__..._____.___....._.__....0--___.______.....______.__.________..._______..._h_____
Background: The Historical Society made a request to the City to lease the brick house at the Steel Lake Annex.
An inspection of the building showed areas needing major repairs. In negotiations with the City Manager's
office the Historical Society was requested to provide a Strategic Plan for the Society and the City agreed to
conduct certain major repairs. Funds for this purpose were approve in the mid biennium budget adjustment. The
lease provides for the Historical Society to pay $30,000 toward improvements no later than August 30, 2009 and
$1.00 per year for rent for ten years with an option to extent the contract.
Attachments: Cost estimate for agreed upon repairs and Historical Society Strategic Plan.
Options Considered:
1. Approve the Lease Agreement, Strategic Plan and budget for the repairs.
2. Do not approve the Lease Agreement, strategic plan and budget for the repairs.
-....-...-------.--..---.---.......--..........-..............---.-........--.....-.-..-.-......._..._._.........._..____.__................__...._..._............_..__._......._..___.___.._..._...._.._.....__.__._...___._.___..__m._..______._..___..___._.__.............._____..._._._.._.
STAFF RECOMMENDATION: Approve Option I
CITY MANAGER ApPROVAL: ~
Committee .
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION: APPROVE OPTION
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move approval of the Lease Agreement for the Steel Lake Annex House,
Historical Society Strategic Plan, and $88,341.00 budget for repairs. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
FoOt
~~ Federal Way
Parks and Facilities Division
Date:
To:
From:
Subject:
June 27, 2008
Donna Hanson, PReS Director
Stephen Ikerd, Parks & Facilities Manager
Steel Lake Annex Brick House Report
I have completed the first step of researching the cost to upgrade the brick building. As you are aware the
Historical Society provided the City an inspection report that identified concerns with the electrical, hot water
tank, heating, windows, roof system and other general maintenance.
Following are estimates for the concerned items:
Electrical $25,000 - Electricians rough estimate based on a new service panel and rewiring most of the
facility with surface mounted wire molding.
Re-roof $9,600 - Tear off and replace with a 45 yr architectural shingle. Unforeseen dry rot repairs
would be billed at additional time and materials.
Heating $10,016 - Replace the original oil boiler with a new more energy efficient electric boiler.
Hot water tank $560 - Replace old tank.
Windows $10,000 - Estimate.
Project Mngmt $7,800 - Specification writing, bidding, contract management, process payments.
Electrical Engineer $7,500 - Engineering and develop bid drawings for the electrical upgrade.
Sub Total $70,476
Tax 6,343
$76,819
15% Contingency 11,522
Grand Total $88,341
F-3
TO ACHIEVE GOALS, THE HISTORICAL SOCIETY OF FEDERAL WAY'S BOARD
HAS ESTABLISHED THESE ACTION ITEMS:
Goal #1: Follow Professional Standards: Maintain a responsible Board comprised of dedicated
Society members with a wide range of talents who will provide leadership, secure funding, set
policies, monitor operations and provide a vision for future plans and growth.
Long Range Plan Action Items
· Connect the Board and Staff
· Collaborate with the City of Federal Way to maintain a positive working relationship
· Promote professionalism and continuity in the Society's operations
· Develop long-range business plan aligned to the Historical SocietylMuseum Master Plan
· Expand relationship with the business community of greater Federal Way, Federal Way
School District, Parks Commission, Arts Commission, King County
· Develop a turn-over plan for acquiring, training and retaining Board members
· Work toward accreditation by the AAM
Goal #2: Expand our Membership: Attract a more comprehensive representation of the Federal
Way Community, including age, gender, ethnicity, etc., within all areas and functions of the
Society.
Long Range Plan Action Items
· Reach out to diverse, ethnic and age groups
· Collect community feedback on a regular basis
· Create exhibits and programs with wide appeal
· Build.a collection that supports representative exhibits
· Publish articles that reflect the Great Federal Way area's myriad of interests
· Recruit diverse Board members and membership
Goal#3: Capture Greater Federal Way History: Collect, document, preserve, conserve, and
interpret artifacts, documents, photographs, ephemera, and historic structures relative to the
cultural history of the Greater Federal Way area.
Long Range Plan Action Items
· Identify areas in which collections are underdeveloped and publicize the Society's
collecting priorities
· Create a Collections Plan to guide collecting and documenting activities
· Ensure that all collections are properly housed and catalogued
· Advocate historic preservation and serve as a resource for preservation activities
t="-5
..~~-~~~!:_~~!!~~.!?_~_!~:_-~':I~~-_!_~~~~~.~._------_....____.______ ....._._______________.____ ...___~!~~...~~...._____
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: King County Special Property Tax Levy Agreement
POLICY QUESTION: Should the City Council Authorize the City to enter into an Interlocal Agreement with King
County for distribution of Prop 2 Levy funds for acquisition of open space and natural lands and the acquisition
and development of regional trails or City trails that are regional in nature?
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2008
CATEGORY:
l2J Consent
o City Council Business
STAFF REpORT By: Donna Hanson
D Ordinance
D Resolution
D Public Hearing
D Other
DEPT: PRCS
------.-----........-----...-----------........------...------........---.-....---...-...----.----......--..--.........---------.....-----.--.-..---...--.--..---.--.-.---.----....--.--.----
Background: King County voters approved the Special Property Tax Levy in 2007 which provided for
distribution of a new $.05, six-year, CPI adjusted property tax lid lift to expand park and recreation opportunities.
The levy will be shared among King County Parks ($.03), cities in King County ($.01), and the Woodland Park
Zoo ($.01). The agreement states that City projects "shall be for acquisition of open space and natural lands and
the acquisition and development of county regional trails or City trails that are regional in nature, and may
include local trails in the underserved areas linking to city or county trails that connect to regional trails." For the
City of Federal Way, Projected City Allocation will be $148,989.00 in 2008.
Attachment: 2008 Projected City Allocation
Options Considered:
I. Approve the agreement in order to receive the funding.
2. Do not approve the agreement.
---.-__._____...___..___....m__.____.__._.____._____..h___.______._.......__.____...__.._....._......._...........__..........................____.___..__.__...._....___.........__......__.h___..__.___.___......_..____.._.
STAFF RECOMMENDATION: Approve Option 1
CITY MANAGER ApPROVAL: ~
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION: APPROVE OPTION:
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: HI move approval and authorize signature of the King County Special
Property Tax Levy Agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
c,-\
~~~~!~..~~~_!!~G ~~!~:_~~~~}?!~~~_~_
. ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CONTRACT WITH CTED FOR PARTIAL FUNDING OF THE WEST HYLEBOS WETLANDS
BOARDWALK PROJECT
POLICY QUESTION: DOES THE CITY WANT TO AUTHORIZE A CONTRACT FOR $98,500.00 FROM THE
DEPARTMENT OF COMMUNTIY, TRADE, AND ECONOMIC DEVELOPMENT FOR REIMBURSEMENT OF
CONSTRUCTION COSTS FOR THE WEST HYLEBOS WETLANDS BOARDWALK PROJECT?
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2008
CATEGORY:
X Consent
o City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
~! AF.F ~.!'-2.~! By.-=-_Qm-~~~_g~~~2~~_Qr.~~IQ~_!>.gf~__________._________________.~~.~!._~_.~_~~~_._.___m__________.______.___
These funds were approved by the State Legislature as an appropriation to support local community projects
through the Department of Community, Trade and Economic Development. This contract authorizes CTED to
reimburse the City for construction expenses for reconstruction of the West Hylebos Wetlands Boardwalk
project.
Attachments: n/a
Options Considered:
1. Authorize approval of the contract
2. Do not authorize approval of the contract.
STAFF RECOMMENDATION: Authorize approval of the contract
CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL:
Conupiltee Council
Council
COMMITTEE RECOMMENDATION: OPTION
Committee Chair
Committee Member
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the contract with the Department of Community, Trade
and Economic Development for$98, 500 as partial funding of the West Hylebos Wetlands Boardwalk project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
H-l
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 8, 2008
Parks, Recreation, Human~en". & Public Safety Council Committee
Neal J. Beets, City Manag I I., ~
Brian J. Wilson, Chief of Po leljlJ.fr-. to !c".cn
SWAT Van Proposal
BACKGROUND: Federal Way is one of six (6) Cities' that make up the Valley SWAT Team. Each City commits
six (6) Team Members and a Commander to the team. The Team trains three (3) days a month and averages
approximately forty five (45) call outs per year. The primary mode of transportation for each City's team is a
designated SWAT van or RV. These vehicles carry team member's personal gear, team equipment, and team
members to training and operations. The Federal Way SWAT van has been in service since the inception of the
Federal Way CIRT (Critical Incident Response Team) in 1999. The van is a 1992 GM box truck with a 12 foot box.
Due to the limited size of the vehicle, most of the Federal Way Team Members gear and Team equipment has to be
stored in the Police Department. When needed, the Team Members then have to load and unload the equipment.
This creates a considerably slower response to in-progress incidents.
Earlier this year the City approved $80,000 for the replacement of the Federal Way SWAT van from Carry Forward
Funds. The cost estimates were made based on discussions with the vendors that previously supplied the Major
Crime Scene van and the Bomb Disposal Unit van. The estimates took into consideration the use of a Ford 550
chassis (or equivalent model) and a 20 foot box. This box would be 4 feet longer than the two previous vans. It was
discovered while preparing bid information that the Ford F550 chassis could only accommodate a 16 foot box, not
the 20 foot box as originally planned. Evaluations were made for space needed and comparisons with the other 16
foot vans. It was detennined that the space necessary for seven (7) SWAT members, personal deployment gear, and
necessary Team equipment was significantly greater than that of the other two van applications.
Continued research with vendors revealed that the necessary truck chassis to support a 20 foot box was a Ford F650
(or equivalent model). The price difference from a Ford F550 to an F650 is approximately $30,000.
The build out of the 16 foot box was originally estimated at $50,000. During the design phase it was determined that
the additional four (4) feet of box and heavy duty storage necessary to hold the gear would approximately be an
additional $13,000.
Based on these estimates, the total additional funds needed are $50,000, including tax, tag, title fees and vehicle
striping. The actual cost cannot be determined until bids are solicited and received. However, indications from
previous vendors, with detailed specifications, are that the vehicle can be completed for this price. I am requesting
that these funds be supplied from the State seizure fund (#24), which currently has approximately $74,000.
Replacement reserve funding is being addressed by Commander Kyle Sumpter as a part of the Fleet budget
beginning in the 2009-2010 budget process.
COMMITTEE ACTION:
APPROVAL BY COMMITTEE:
Committee Chair
.. CQrntnitteeMeIllber
COrl1mittee Member
Prepared By: Commander Steve Arbuthnot, Police Dept.
:f-[
i:\agenda bills\2008\prhs&ps memo's\swat van - s. arbuthnot 06-03-08.doc